###### Approving Your Shift After Completion:

Go to: Time Management, Web Time Sheet Read Only -After verifying your time is correct and you have the correct allocation code (405/406 or 410) and your comment code entered and correct, you may approve your time. However, if you need to review you time, select the drop-down arrow on the right of the date you wish to review, if all looks good, you can select Approve by Date.

NOTE: it will automatically put check marks in on past days that you have not worked, so leave them there so you approve them. However, if you approve your time the day after you work, it will automatically put a check mark in on the current date. So, if you are working that day, you would just uncheck that box before hitting the approve button.

Approving First Week: First Week: At the end of the first week pay period, you must approve your time worked and any additional days within that pay week. All must be yellow for that week only. Go to: Time Management, Web Time Sheet Read Only (towards the bottom) Approve by date. Once done, your entire two-week time period will turn yellow.

Approving Your Entire Two Weeks: Your Entire Two Weeks: At the end of the two-week pay period, even if you have only worked 1 day during that two-week time period, you are required to approve the entire two weeks. Go to: Time Management, Web Time Sheet Read Only (towards the bottom) Approve Pay Period. Once done, your entire two-week time period will turn yellow.

NOTE: If by chance during the course of the two weeks you accidently hit Approve Pay Period by mistake and you are scheduled to work, you will need to take the approval off, otherwise you will not be able to clock in. See How to Unapprove Your Time section.

IMPORTANT - Monday mornings it is very important if you do have a punch request submitted watch for us to approve it so you can approve it, since we have a deadline to approve all time. We are in a meeting each Monday until approximately 9 a.m. so please expect a punch approval after this time.

YOU have to approve your time, have to approve your time, we can NOT do it for you. If you do not and you miss the deadline you will be asked to approve and submit your approval to City Hall via this link: payroll@grapevinetexas.gov

###### Helpful Hints for Add/Fix time – Add/Modify Comments:

Missed Punch or Incorrect Time: Punch or Incorrect Time: GO TO: Time Management, Web Time Sheet Read Only, click the v (drop down arrow) on the day you need to correct. If you see ?? it means missed punch, click on ?? / ?? (blue indicates IN and red indicates OUT) depending on the need to correct. Or if the time you have clocked in or out is showing incorrect click on the time (i.e. 7:52 a.m. or 5:09 p.m.) you need to fix. Once you click on what needs to be fixed a REQUEST PUNCH EDIT SCREEN appears: DATE: click on calendar to enter date (verify correct date);IN DAY/OUT DAY use the drop-down arrow to select what you are adding; PUNCH TIME: enter the time i.e. 8:00 AM (verify you have correct a.m. or p.m.); ALLOCATION (click on, should be in blue): depending on what you are working (refer to alternate function above); REASON FOR PUNCH CHANGE RQUEST: ALWAYS enter the comment code provided for the Group/Event FIRST: i.e. Reason: XYZ and then add additional comments if need, if not, scroll down and select Add Request. It will then add to request for us review and approve. You will NOT be able to see the change, until we approve it. Watch for it to be approved, then please approve.