payments, while some commercial lease contracts do.) The cost study should be based on actual numbers and types of vehicles and their projected utilization (miles traveled). The complete study, including all assumptions used (discount factors, tax rates, etc.), not merely the study results, must be provided to GSA Fleet for consideration. NOTE: GSA Fleet is responsible for maintaining GSA Fleet vehicles. Therefore, contracting agencies cannot include requirements for the provision of maintenance and repair services related to GSA Fleet vehicles.

## B. Billing/Payment (All Contractors):

Use of GSA Fleet vehicles and related services provided to agency authorized/GSA approved government contractors will be billed to the responsible agency. However, if requested by the contracting agency, GSA can direct bill and receive payment from an authorized/approved contractor. See FAR 51.203(5) and 41 CFR 101-39.207(c). In case of nonpayment by a contractor, the contracting agency will be responsible for payment of the contractor's use of GSA Fleet vehicles and related services. See 41 CFR. §101-39.207(c).

## C. Lease Commencement (All Contractors):

If GSA Fleet vehicles are already in place, assigned either to the contracting agency or a predecessor contractor, the vehicles will be available at contract start-up. However, if vehicles must first be acquired by GSA Fleet for provision to the contractor, the vehicles may not be available immediately. GSA Fleet typically orders new vehicles in the Fall and Winter for delivery the following Spring. It may be necessary for the contracting agency or contractor to make short-term arrangements to fill any gap caused by vehicle acquisition lead-times. This potential problem may be avoided by coordinating early with GSA Fleet, and starting the authorization process well in advance of contract start-up.

## D. Lease Termination (All Contractors):

GSA Fleet vehicles and related services are available to agency authorized/GSA approved contractors for the contract period only. GSA Fleet vehicles cannot be used past the contract termination date and cannot be used to support any other contract other than that for which the vehicles were provided. Therefore, prior to contract termination, a contingency plan must be developed by the contracting agency to either: 1) transition to a new authorized/GSA approved contractor, or; 2) notify GSA of the contracting agency's plans to return the vehicles to GSA.

## E. Use of GSA Fleet Vehicles (All Contractors):

FAR 51.204 applies to both cost reimbursement and fixed price contractor use. Contractors that are authorized to use GSA Fleet vehicles shall comply with the requirements of 41 CFR 101-39, the GSA Guide to your Fleet Vehicle, and GSA Fleet policies/procedures. The Federal Management Regulation (FMR) at 41 CFR 102-34 applies to all contractors authorized to use government owned or leased vehicles. FAR 51.202(a)(2) requires the Contracting Officer to ensure that the contractor has obtained motor vehicle liability insurance to cover bodily injury and property damage to protect the contractor and the government against third-party claims arising from the use of GSA Fleet vehicles.