# CONTRACTOR-USE OF GSA FLEET VEHICLES

Contractors shall ordinarily furnish any motor vehicles needed in performing Government contracts. Agencies provide contractors with motor vehicles only when:

- (1) The number of vehicles required for use by contractor personnel is predictable and expected to remain constant;
- (2) The proposed contract will bear the entire cost of the vehicles needed;
- (3) The motor vehicles will not be used on any contract other than that for which the vehicles were provided, unless approved by the appropriate department or agency official;
- (4) Prospective contractors do not have or would not be expected to have an existing and continuing capability for providing the vehicles from their own resources; and
- (5) Substantial savings are expected.

Agencies that provide contractors with Government owned or leased motor vehicles are responsible for ensuring that such vehicles are used only for the performance of contract. In Contractors are prohibited from using such vehicles for home-to-work transportation unless specifically provided for under the terms of the contract and approved in writing by the Contracting Officer, or otherwise provided by law.

Federal Acquisition Regulation (FAR) Subpart 51.2 provides guidance on contractor use of GSA Fleet vehicles. This document references relevant FAR provisions and provides information on GSA Fleet requirements for a contracting agency in order to evaluate and approve an agency's request for contractor-use of GSA Fleet vehicles. Satisfying these requirements does not guarantee that GSA Fleet will provide the vehicles as approval is dependent upon vehicle availability.

- 1. APPLICABLE REGULATIONS

The contracting agency's Contracting Officer is responsible for complying with the applicable regulations. Federal Property Management Regulations (FPMR) 41 CFR 101-39.202 - Contractor authorized services Property Management Regulations (FPMR) 41 CFR 101-39.202 - Contractor authorized services - outlines contractor use of GSA Fleet vehicles and references the Federal Acquisition Regulation (FAR) requirements. FAR Subpart 51.1 - Contractor Use of Government Supply Sources Subpart 51.1 - Contractor Use of Government Supply Sources - prescribes the policies and procedures for the use of government supply sources by contractors. Contracting Officers may authorize contractors to use these sources as provided in FAR 51.101. The contracting agency's Contracting Officer is responsible for ensuring it is in the government's interest to authorize this use. The Contracting Officer must also determine if the supplies and services (e.g., GSA Fleet vehicles) are available to perform the contract. FAR Subpart 51.2 - Contractor Use of GSA Fleet Vehicles Subpart 51.2 - Contractor Use of GSA Fleet Vehicles - prescribes the specific policies and procedures for the use by contractors of GSA Fleet vehicles and related services and outlines the Contracting Officer's responsibilities related to authorizing such use. FAR Clause 52.251-1 and 52.251-2- Government Supply Sources Clause 52.251-1 and 52.251-2- Government Supply Sources - must be included in solicitations/requests for proposals and contracts when the Contracting Officer is considering authorizing the contractor to acquire supplies or services from a government supply source, in this case GSA Fleet vehicles.

- 2. PRACTICAL CONSIDERATIONS

Not all requests for GSA Fleet vehicles can be supported. Demand for GSA Fleet vehicles is often greater than GSA can supply. The contracting agency should contact the local GSA Fleet Management Center or GSA Regional Office as far in advance as possible prior to issuing a solicitation that includes proposed