#### AORTIC 2017 Accommodation Booking Procedure and Terms and Conditions

#### To ensure a quick and complete booking procedure, please follow the following steps

- 1) Reservations at the official conference accommodation will be made on a "first come, first served" basis and on behalf of delegates by the 2017 AORTIC Conference Secretariat. Please complete this booking form in full and email it to Aline Rwubaka on aline.rwubaka@businesseventsea.com and copy info@businesseventsea.com.
- 2) You will receive confirmation of receipt of your request by email only.
- 3) Should you select to pay by credit card we will send you an email within 24 hours.
- 4) Published room rates are valid until 15 September 2017. Thereafter, rates are not guaranteed and any late reservations will be accommodated according to current rates and availability. In order to finalise your accommodation booking, the full amount due is required as pre-payment. Any extras must be settled upon check- out in USD Dollar (USD).
- 5) All amounts are payable in US Dollars (USD). Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the delegate.
- 6) Once the full payment is received in our account, we will send you a confirmation of booking with a voucher. This process can take up to 7 days.
- 7) When you arrive to your hotel, please present the voucher to the reception desk of the hotel.
- 8) All cancellations must be received in writing.
- 9) Cancellation fees will be imposed as follows:
- a. Cancellations 60 days prior to the start of the conference (before 07 September 2017) will receive a full refund of all monies paid less a 10% administration fee and local bank charges.
- b. Cancellations between 59 and 30 days prior to the start of the conference will be refunded 50% of all monies paid.
- c. No funds will be provided for cancellations within 29 days of the start of the conference (after 06 October 2017) or no-shows; the delegate will be liable for the full amount due.

### 10) Deadline for bookings

After 30 October 2017, we will not accept any more booking done by bank transfer, only credit card. After 5 November 2017, we will not accept any more bookings.

### AORTIC 2017 Airport Transfers Booking Procedure and Terms and Conditions

#### To ensure a quick and complete booking procedure, please follow the following steps

- 1) Please complete this booking form in full and email it to Aline Rwubaka on aline.rwubaka@businesseventsea.com and copy info@businesseventsea.com.
- 2) You will receive confirmation of receipt of your request by email only.
- 3) Should you select to pay by credit card we will send you an email within 24 hours.
- 4) All amounts are payable in US Dollars (USD). Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the delegate.
- 5) Once the full payment is received in our account, we will send you a confirmation of booking with a voucher. This process can take up to 7 days.
- 6) All cancellations must be received in writing.
- 7) Cancellation fees will be imposed as follows:
- a. No funds will be provided for cancellations within 10 days of the start of the conference (after 27 October 2017) or no-shows; the delegate will be liable for the full amount due.

### 8) Deadline for bookings

After 30 October 2017, we will not accept any more booking done by bank transfer, only credit card. After 4 November 2017, we will not accept any more bookings.