- 5.3. It is the responsibility of both incoming and outgoing committee members to ensure a proper handover occurs to facilitate the smooth operation of the Club / Society.
- 5.4. Committee members shall serve for a term of one year, and may seek re-election.
- 5.5. Executive committee members cannot serve more than two terms of office in a single position.
- 6. Committee Responsibilities
- 6.1. Chairperson / Captain: This member shall oversee the general running of the Club / Society and shall be answerable to the committee. This member shall ensure that the committee is aware of and abides by the policies and procedures of the Students' Union and University.
- 6.2. Treasurer: This member shall be responsible for the finances of the Club / Society. They shall be responsible for the collection of membership fees, if levied, and the maintenance of accounts. The Treasurer will provide reports to the committee on the financial standing of the Club / Society and will present a detailed report of the Society's financial status at the Annual General Meeting. Where the Club / Society is eligible to apply for funding from the Students' Union, the Treasurer shall work with the committee to submit a Recurrent Grant Application.
- 6.3. Secretary: This member shall take minutes of all meetings and be responsible for all correspondence. They shall maintain a record of all relevant accounts and passwords for social media, mailing lists and any other relevant data. The Secretary is responsib le for providing the Students' Union with an Annual Report, produced in conjunction with the rest of the committee, no later than 30 June.
- 6.4. Add role descriptions here for any other committee roles
- 6.5. Non-executive members: Members of the non-executive committee shall be delegated any duties by the Chairperson/Captain as are seen fit.
- 6.6. It is the responsibility of the Executive Committee to ensure that at least two Committee Members complete Students' Union Training annually.
- 7. Eligibility, Nomination and Election of Committee Members
- 7.1. Eligibility in the case of the Executive Committee is derived from all registered Student Members of the Club / Society.
- 7.2. Eligibility in the case of the Non-executive Committee is derived from all registered Student and Associate Members of the Club / Society.
- 7.3. The Executive and Non-executive Committee shall be elected at the Annual General Meeting.
- 7.4. Associate Members shall have the same privileges as Student Members, except the privilege to hold Executive Committee roles in the Club / Society or to vote in elections or meetings.
- 7.5. Only registered Student Members of the Club / Society are eligible to cast votes in elections, on constitutional amendments, in referenda, and at Annual General Meetings.
- 7.6. Any Member standing for election must be proposed and seconded by registered Student Members of the Club / Society. Nominations for committee elections shall normally be received at the AGM, or by a given deadline in advance of the AGM.
- 7.7. No new Members shall be admitted to the Club / Society less than fourteen clear days before an Annual General Meeting or Extraordinary General Meeting.