### Storing data

Wehold data if it is lawful for us to do. Any data that we are no longer required to hold lawfully is deleted/destroyed in accordance with the school's GDPR Data Ecosystem document.

### Who we share information with

Weroutinely share information with:

- • that the pupil 's attend after leaving us • that the pupil 's attend after leaving us
- • local authority • local authority
- • Department for Education (DfE) • Department for Education (DfE)
- • information as appropriate/necessary with the NHS • information as appropriate/necessary with the NHS
- • party companies/partners who are assisting the school. All third-party companies/partners who process data on • party companies/partners who are assisting the school. All third-party companies/partners who process data on our behalf will have a data processing agreement with the school.

### Why we share information

Wedo not share information with anyone without consent unless the law and our policies allow us to do so. Weshare pupil's data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring. Weare required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual pupils) (England) Regulations 2013. Weshare data with schools that your child attends after leaving us to assist with the school transition process. Weshare data with third party companies/partners who may require this information to assist the school. Weshare data with the NHS when appropriate to assist with medical needs of children within the school.

### Data collection requirements:

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

### The National Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies. Weare required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years' census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual pupils) (England) Regulations 2013. To find out more about the NPD, go to https://www.gov.uk/government/publications/national- -database-user-guide-and- supporting-information. The department may share information about our pupils from the NPD with third parties who promote the education or well- being of children in England by:

- • research or analysis • research or analysis
- • statistics • statistics
- • information, advice or guidance • information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

- • is requesting the data • is requesting the data
- • purpose for which it is required • purpose for which it is required
- • level and sensitivity of data requested: and • level and sensitivity of data requested: and
- • arrangements in place to store and handle the data • arrangements in place to store and handle the data