##### REQUEST FOR QUOTE INSTRUCTIONS TO BIDDERS &GENERAL REQUIREMENTS

- 1. By submitting a quotation, a Bidder agrees to be bound by the requirements set forth in the following general conditions. Whenever reference is made to 'Contractor', 'Bidder', or 'Vendor', this shall include the party with whom the County enters into an agreement, as well as any subcontractors whom the Bidder may engage.
- 2. The County does not assume responsibility for errors or misinterpretations resulting from the use of documents that were not directly issued by the Jefferson County Purchasing Department. Verbal explanations or instructions regarding this quotation provided by anyone other than an employee of the Purchasing Department shall be considered informal and will not be binding on the County.

Prior to submission of a quotation it is the responsibility of each Bidder to become fully familiar with the requirements of this solicitation. It shall be the responsibility of each Bidder to identify any apparent discrepancy in the specifications or question of interpretation thereof. Failure to do so constitutes acceptance as written.

- 3. Taxes. No charge will be allowed for federal, state, sales, and excise taxes from which the County is exempt.
- 4. Deviations. Deviations to the specifications must be fully explained, and if judged to be in the best interest of the County, may be accepted at the sole discretion of the County.
- 5. Each bidder affirms that all figures provided are correct to the best of their knowledge and understands that Jefferson County will not be responsible for any errors or omissions on the part of the bidder regarding estimates, calculations, or preparation of the quotation. In case of errors between unit and extension of prices, the unit price will govern.
- 6. Award. The County has endeavored to incorporate within these specifications all the elements which it reasonably anticipates will be required to obtain responses from qualified Bidders. By submission of a quotation you agree to provide goods or services consistent with these specifications unless otherwise stated. The contract will be awarded to the lowest responsive and responsible Bidder meeting the specifications or providing acceptable deviation.

The County reserves the right to reject in whole or part, any or all quotations deemed not to be in the best interest of the County at the sole discretion of the County. If two or more Bidders submit identical pricing, the decision of the County to award a contract to one of such Bidders shall be final. The County intends to issue a formal Purchase Order to purchase the goods and/or services described in this solicitation. It is understood that the successful Contractor is an independent Contractor and shall not be considered an agent of the County, nor s hall any of the Contractor's agents or employees be considered subagents for the County.

- 7. Insurance. CONTRACTOR shall maintain or cause to be maintained, in full force and effect during the term of this Agreement, at its expense, Workers' Compensation Insurance, Employer's Liability Insurance, Disability Insurance, Commercial General Liability Insurance, Motor Vehicle Liability Insurance and other insurance with stated minimum coverages, all as listed below. Such policies are to be in the broadest form available on usual commercial terms, shall be written by insurers licensed to do business in the State of New York and which have an A.M. Best Rating of A(-) or better as determined in the most recent A.M. Best publication, and whohave been fully informed as to the nature of the SERVICES to be performed, and shall cover risks and liability to CONTRACTOR resulting from this Agreement. Commercial General Liability shall include personal injury liability.

The COUNTY, its officers, employees and agents shall be named as additional insureds on a primary and non- contributory basis on CONTRACTOR'S Commercial General Liability policy. In addition, a waiver of subrogation shall apply in favor of the COUNTY, its o fficers, employees and agents on CONTRACTOR'S Commercial General Liability policy . It is further understood that any obligations imposed upon the insured (including, without limitation, the liability to pay premiums) shall be the sole obligation of CONTRACTOR and not those of the COUNTY. Notwithstanding anything to the contrary in this Agreement, CONTRACTOR irrevocably waives all claims against the COUNTY for all losses, damages, claims or expenses resulting from risks commercially insurable under this insurance described in this Section. The provision of insurance by CONTRACTOR shall not in any way limit CONTRACTOR's liability under this Agreement.

S:\SHARED\BIDS & QUOTES\A-Z Bids & Quotes\BID BOOK BUILDINGS & GROUNDS 2019\BIDS\RFQ #20-068 Overhead Door Inspection & Repairs\RFQ #20-068.docx