Context for Chatbot

You are the best project manager. Currently, in this project assignment. We have a detailed project schedule excel. But the project excel’s list of work packages from 3.3.1 to 3.3.6 is different from the original work breakdown structure.

We must fix these missing work packages in our detailed project schedule excel. As well as ensuring full alignment to our high-level project timeline, especially on the start and finish date of the activities, the 17 phases, the 22 milestones, the 8 approval gates

But at the same time, when updating the detailed project schedule excel. Few things have to keep in mind including:
1.	Phases/Workstreams should remain to be the same 17 phases/workstreams
2.	All missing work packages must be fixed in the detailed project schedule excel with no exception
3.	The columns of the detailed project schedule excel should remain the same
4.	Milestones should remain to be the same 22 milestones
5.	Approval gates should remain to be the same 8 approval gates.
6.	The start week should remain to be Week 1
7.	The end week should remain to be Week 52

List of Work Packages from Work breakdown Structure.
o	Work Package 3.3.1: Collaborate with the vendor to customize the prepackaged mobile app.
o	Why: Leverages vendor expertise while ensuring alignment with requirements.
o	Connection: Efficient use of resources and knowledge sharing.
o	Work Package 3.3.2: Decide on the development approach (native, hybrid, cross-platform frameworks).
o	Why: Determines the most suitable technology for performance and maintainability.
o	Connection: Impacts development efficiency and user experience.
o	Work Package 3.3.3: Configure the Digital Black Book feature with secure customer data access.
o	Why: Provides Style Advisors with customer information while protecting privacy.
o	Connection: Enhances personalized service capabilities.
o	Work Package 3.3.4: Integrate the Product Catalogue with real-time inventory data.
o	Why: Ensures accurate and up-to-date product information.
o	Connection: Facilitates effective sales and customer satisfaction.
o	Work Package 3.3.5: Implement mobile-specific features (touch gestures, push notifications).
o	Why: Takes advantage of mobile capabilities to improve functionality.
o	Connection: Engages users and streamlines interactions.
o	Work Package 3.3.6: Perform unit testing of customized mobile components.
o	Why: Validates that individual components function correctly.
o	Connection: Early detection of defects reduces rework later.

Here is the high-level project timeline we must align our detailed project schedule excel to:

Phase 1: Project Initiation and Planning (Workstream 1.1)
Timeline: Weeks 1-2
Tasks:
1.1.1 Define Project Scope, Objectives, and Success Criteria
o	Rationale:
o	Why: Establishing a clear scope and objectives is crucial for aligning the project team and stakeholders. It sets the foundation for all subsequent planning and execution.
o	Assumptions: The project manager and analysts have sufficient understanding of Aritzia's strategic goals and can effectively define how this project fits within them.
o	Connection: This task is the cornerstone upon which the entire project is built. It informs all other tasks and ensures everyone is working towards the same goals.
1.1.2 Develop the Project Charter and Obtain Approvals
o	Rationale:
o	Why: The project charter formally authorizes the project, outlining key details like objectives, scope, stakeholders, and the project manager's authority.
o	Assumptions: Necessary stakeholders (CIO, EVP of Retail) are available to review and approve the charter promptly.
o	Connection: Provides official recognition and support, enabling resource allocation and project commencement.
1.1.3 Assemble the Project Team and Assign Roles/Responsibilities
o	Rationale:
o	Why: A well-structured team with clear roles ensures efficient execution and accountability.
o	Assumptions: Skilled personnel are available and can be allocated to the project without significant delays.
o	Connection: Establishes the human resources necessary for the project, facilitating collaboration and task assignments.
1.1.4 Develop a Detailed Project Plan (Schedule, Budget, Resources)
o	Rationale:
o	Why: A detailed plan provides a roadmap for execution, helping to manage timelines, costs, and resources effectively.
o	Assumptions: Accurate estimates can be made based on available information and expert judgment.
o	Connection: Serves as a baseline against which project performance is measured.
1.1.5 Establish the Project Governance Framework
o	Rationale:
o	Why: Governance ensures structured oversight, decision-making processes, and escalation paths are in place.
o	Assumptions: Organizational policies and governance structures are understood and can be applied to this project.
o	Connection: Enhances accountability and aligns the project with organizational standards.
1.1.6 Conduct Project Kickoff Meetings with Key Stakeholders
o	Rationale:
o	Why: Kickoff meetings communicate the project's objectives, plans, and expectations, fostering stakeholder engagement.
o	Assumptions: Stakeholders are available and willing to participate actively.
o	Connection: Sets the tone for the project, encourages collaboration, and clarifies initial questions.
Milestones:
o	M1: Project Scope Document Completed (Week 1)
o	M2: Project Charter Approved (End of Week 2)
o	M3: Project Kickoff Completed (End of Week 2)
Approval Gates:
o	AG1: Scope Approval (End of Week 1)
o	AG2: Charter Approval (End of Week 2)
o	AG3: Project Plan Approval (End of Week 2)
Assumptions:
o	Key stakeholders are available for approvals within the planned timelines.
o	No significant obstacles arise that delay the initial planning phase.
 
Phase 2: Vendor Management (Workstream 2.1)
Timeline: Weeks 1-5
Tasks:
2.1.1 Identify Vendor Requirements and Evaluation Criteria
o	Rationale:
o	Why: Defining what is needed from a vendor ensures that the selected vendor can meet the project's specific needs.
o	Assumptions: Clear understanding of the technical and business requirements exists.
o	Connection: Establishes the foundation for a fair and effective vendor selection process.
2.1.2 Issue RFPs/RFQs and Collect Proposals
o	Rationale:
o	Why: Soliciting proposals from vendors allows for competitive pricing and solutions, increasing the likelihood of finding the best partner.
o	Assumptions: There are vendors in the market capable of providing the prepackaged app solution and willing to participate.
o	Connection: Expands choices and encourages vendors to present innovative solutions.
2.1.3 Evaluate Vendor Proposals Based on Expertise and Project Needs
o	Rationale:
o	Why: Systematic evaluation ensures that the selected vendor aligns with Aritzia's technical requirements, budget, and timeline.
o	Assumptions: Evaluation criteria are objective and comprehensive.
o	Connection: Leads to informed decision-making, reducing the risk of vendor-related issues.
2.1.4 Negotiate Contracts and Service-Level Agreements (SLAs)
o	Rationale:
o	Why: Negotiating terms secures favorable conditions, clarifies expectations, and protects Aritzia's interests.
o	Assumptions: Both parties are willing to negotiate and reach mutually beneficial agreements.
o	Connection: Establishes a formal relationship, setting the stage for collaborative work.
2.1.5 Finalize Agreements and Secure Approvals
o	Rationale:
o	Why: Formalizing the contract ensures legal compliance and readiness to proceed.
o	Assumptions: Legal and executive teams are available to review and approve contracts.
o	Connection: Legalizes the collaboration, allowing work with the vendor to commence.
Milestones:
o	M4: Vendor Requirements Defined (Week 1)
o	M5: Vendor Evaluations Completed (End of Week 3)
o	M6: Vendor Contracts Finalized (End of Week 4)
o	M7: Vendor Contracts Signed (End of Week 5)
Approval Gate:
o	AG4: Vendor Contract Approval (End of Week 5)
Assumptions:
o	Vendors respond promptly to RFPs.
o	No legal or procurement delays occur during contract negotiation.
 
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)
Timeline: Weeks 2-6
Tasks:
3.1.1 Engage Stakeholders and Style Advisors for Input
o	Rationale:
o	Why: Gathering input from actual users ensures the app meets their needs and encourages adoption.
o	Assumptions: Style Advisors and stakeholders are willing to participate and provide valuable insights.
o	Connection: Aligns the app's features with user expectations, increasing its effectiveness.
3.1.2 Document Functional Requirements
o	Rationale:
o	Why: Capturing detailed functional requirements guides developers and reduces misunderstandings.
o	Assumptions: Requirements can be accurately articulated and documented.
o	Connection: Forms the basis of the app's functionality and features.
3.1.3 Define Non-Functional Requirements
o	Rationale:
o	Why: Addresses performance, security, usability, and other quality attributes critical to user satisfaction.
o	Assumptions: Team understands industry standards and best practices.
o	Connection: Ensures the app is robust, secure, and provides a positive user experience.
3.1.4 Specify Supported Platforms and Devices
o	Rationale:
o	Why: Determining the platforms (iOS, Android) ensures the app is accessible to all intended users.
o	Assumptions: Style Advisors use devices compatible with the chosen platforms.
o	Connection: Guides development tools and testing strategies.
3.1.5 Include Security and Compliance Requirements
o	Rationale:
o	Why: Integrating security considerations from the outset prevents costly rework and compliance issues.
o	Assumptions: Regulatory requirements are known and can be integrated into design.
o	Connection: Protects customer data and Aritzia's reputation.
3.1.6 Prioritize Features and Create Requirements Specification
o	Rationale:
o	Why: Prioritization ensures critical features are developed first, and resources are allocated efficiently.
o	Assumptions: Stakeholders can reach consensus on priorities.
o	Connection: Manages scope and sets expectations for deliverables.
Milestone:
o	M8: Requirements Specification Document Completed (End of Week 6)
Approval Gate:
o	AG5: Requirements Approval (End of Week 6)
Assumptions:
o	Stakeholder availability for reviews and approvals.
o	No significant changes occur that would alter requirements after approval.
 
Phase 4: Systems Integration Planning and Design (Workstream 5.1)
Timeline: Weeks 6-8
Tasks:
5.1.1 Analyze Existing Systems for Integration
o	Rationale:
o	Why: Understanding current systems (Customer Data Cloud Application, ERP) is essential for effective integration.
o	Assumptions: Documentation and access to existing systems are available.
o	Connection: Identifies potential integration challenges and informs design decisions.
5.1.2 Define Integration Architecture and Data Flow Diagrams
o	Rationale:
o	Why: Visual representations help in planning how data will move between systems.
o	Assumptions: Integration specialists have the necessary expertise.
o	Connection: Guides developers and ensures consistency in data handling.
5.1.3 Identify Required Interfaces and APIs
o	Rationale:
o	Why: Specifies the technical means by which systems will communicate.
o	Assumptions: Existing systems can support or be adapted to new interfaces.
o	Connection: Essential for enabling data exchange and functionality.
5.1.4 Establish the Integration Environment and Tools
o	Rationale:
o	Why: Setting up the necessary infrastructure allows for development and testing without impacting production systems.
o	Assumptions: Appropriate tools are available and compatible.
o	Connection: Prepares the team for the integration development phase.
Milestone:
o	M9: Integration Planning and Design Completed (End of Week 8)
Assumptions:
o	No significant compatibility issues are found that could delay the project.
o	Teams coordinate effectively to align integration efforts.
 
Phase 5: Data Security and Compliance Planning (Workstream 6.1)
Timeline: Weeks 7-10
Tasks:
6.1.1 Identify Security Requirements and Compliance Obligations
o	Rationale:
o	Why: Ensures the app will comply with laws (e.g., GDPR, CCPA) and protect customer data.
o	Assumptions: Legal and compliance standards are well-understood.
o	Connection: Security considerations are integrated into the design and development phases.
6.1.2 Conduct Security Risk Assessments
o	Rationale:
o	Why: Identifies potential vulnerabilities and threats early.
o	Assumptions: Security team has access to necessary information and expertise.
o	Connection: Informs security measures to be implemented.
6.1.3 Develop Security Policies and Procedures
o	Rationale:
o	Why: Provides guidelines for handling data and responding to incidents.
o	Assumptions: Policies align with company standards and legal requirements.
o	Connection: Establishes protocols for maintaining security over time.
6.1.4 Plan for Incident Response and Disaster Recovery
o	Rationale:
o	Why: Prepares the organization to respond effectively to security breaches or system failures.
o	Assumptions: Resources are available to implement these plans.
o	Connection: Minimizes impact and ensures business continuity.
Milestone:
o	M10: Security and Compliance Plan Completed (End of Week 10)
Assumptions:
o	No unforeseen legal changes occur that would affect compliance requirements.
o	Security measures can be implemented within the project timeline.
 
Phase 6: Mobile App Design and User Experience (Workstream 3.2)
Timeline: Weeks 9-12
Tasks:
3.2.1 Develop Mobile App Wireframes and Mock-ups
o	Rationale:
o	Why: Visual prototypes help stakeholders understand and provide feedback on the app's look and feel.
o	Assumptions: UI/UX designers are skilled and have access to necessary tools.
o	Connection: Translates functional requirements into visual designs.
3.2.2 Define UI Standards Consistent with Aritzia's Branding
o	Rationale:
o	Why: Ensures the app aligns with corporate identity, enhancing brand recognition.
o	Assumptions: Branding guidelines are available and up-to-date.
o	Connection: Maintains consistency across customer touchpoints.
3.2.3 Create Interactive Prototypes for Stakeholder Review
o	Rationale:
o	Why: Allows stakeholders to interact with the app, providing deeper insight than static images.
o	Assumptions: Tools for creating interactive prototypes are available.
o	Connection: Facilitates more meaningful feedback and design refinement.
3.2.4 Incorporate Feedback and Finalize App Design
o	Rationale:
o	Why: Addresses stakeholder concerns and enhances user satisfaction.
o	Assumptions: Feedback is constructive and can be integrated without major redesigns.
o	Connection: Produces an approved design ready for development.
3.2.5 Ensure Accessibility Standards are Met
o	Rationale:
o	Why: Makes the app usable by all Style Advisors, including those with disabilities.
o	Assumptions: Designers are familiar with accessibility guidelines.
o	Connection: Demonstrates commitment to inclusivity and compliance with legal standards.
Milestone:
o	M11: App Design Finalized (End of Week 12)
Approval Gate:
o	AG6: Design Approval (End of Week 12)
Assumptions:
o	Stakeholders are available for timely feedback.
o	No major design revisions are required after approval.
 
Phase 7: App Customization and Development (Workstream 3.3)
Timeline: Weeks 13-28
Tasks:
3.3.1 Customize the Prepackaged Mobile App
o	Rationale:
o	Why: Tailoring the app to Aritzia's needs ensures it delivers the desired functionalities.
o	Assumptions: The prepackaged software is customizable and compatible with specified requirements.
o	Connection: Core development activity that brings the app to life.
3.3.2 Configure the Digital Black Book Feature
o	Rationale:
o	Why: Provides Style Advisors with access to customer information, enhancing personalized service.
o	Assumptions: Customer data can be integrated securely.
o	Connection: Supports the goal of enhancing customer engagement.
3.3.3 Integrate the Product Catalogue
o	Rationale:
o	Why: Allows real-time access to inventory, aiding in sales and customer satisfaction.
o	Assumptions: ERP system can provide data feeds as required.
o	Connection: Aligns with maximizing sales through improved service.
3.3.4 Implement Mobile-Specific Features
o	Rationale:
o	Why: Leverages mobile capabilities (e.g., touch gestures, push notifications) for better user experience.
o	Assumptions: Developers are proficient in mobile development.
o	Connection: Enhances usability and functionality, encouraging app adoption.
3.3.5 Perform Unit Testing of Customized Components
o	Rationale:
o	Why: Early testing ensures each component works correctly before integration.
o	Assumptions: Testing resources are available and effective.
o	Connection: Reduces defects and rework later in the project.
Milestone:
o	M12: App Development Completed (End of Week 28)
Assumptions:
o	Development proceeds without major technical hurdles.
o	Vendor and in-house teams collaborate effectively.
 
Phase 8: Communications Platform Development (Workstreams 4.1 & 4.2)
Timeline: Weeks 15-28
Tasks:
4.1.1 Define Communications Platform Requirements
o	Rationale:
o	Why: Clarifies the communication functionalities needed (e.g., voice calls, texting).
o	Assumptions: Stakeholders can specify requirements accurately.
o	Connection: Ensures the communications component aligns with overall app objectives.
4.2.1 Select a Communications Service Provider
o	Rationale:
o	Why: Choosing a reliable provider is critical for seamless communication features.
o	Assumptions: Suitable providers are available and willing to integrate with the app.
o	Connection: Adds value to the app by enabling direct customer contact.
4.2.2 Develop the Communications Module within the Mobile App
o	Rationale:
o	Why: Integrates communication functionalities into the app, enhancing its utility.
o	Assumptions: Technical integration is feasible.
o	Connection: Supports goals of enhancing customer engagement and service.
4.2.3 Implement Secure Authentication Mechanisms
o	Rationale:
o	Why: Protects communications from unauthorized access and ensures compliance.
o	Assumptions: Security protocols can be implemented effectively.
o	Connection: Aligns with data security and compliance objectives.
Milestone:
o	M13: Communications Platform Development Completed (End of Week 28)
Assumptions:
o	Integration with the communications provider proceeds smoothly.
o	No significant security issues arise during development.
 
Phase 9: Integration Development (Workstream 5.2 & 5.3)
Timeline: Weeks 15-28
Tasks:
5.2.1 Develop APIs for Customer Data and Inventory Access
o	Rationale:
o	Why: APIs enable the app to interact with existing systems securely.
o	Assumptions: Systems are capable of supporting API development.
o	Connection: Critical for real-time data access, enhancing app functionality.
5.2.2 Implement Middleware Solutions
o	Rationale:
o	Why: Middleware facilitates data exchange and transformation between systems.
o	Assumptions: Middleware tools are compatible and effective.
o	Connection: Ensures seamless integration and performance.
5.3.1 Perform Data Mapping Between Systems and the Mobile App
o	Rationale:
o	Why: Aligns data structures, ensuring accurate data transfer.
o	Assumptions: Data schemas are understood and can be mapped effectively.
o	Connection: Prevents data inconsistencies and errors.
Milestone:
o	M14: Integration Development Completed (End of Week 28)
Assumptions:
o	Technical teams collaborate effectively.
o	Integration challenges are resolved without significant delays.
 
Phase 10: Implementation of Security Measures (Workstream 6.2)
Timeline: Weeks 28-32
Tasks:
6.2.1 Implement Data Encryption
o	Rationale:
o	Why: Protects sensitive data both in transit and at rest.
o	Assumptions: Encryption technologies are compatible with systems.
o	Connection: Enhances data security and compliance.
6.2.2 Set Up Secure Authentication Protocols
o	Rationale:
o	Why: Ensures only authorized users can access the app and data.
o	Assumptions: Authentication mechanisms are robust and user-friendly.
o	Connection: Prevents unauthorized access and potential breaches.
6.2.3 Configure Access Controls
o	Rationale:
o	Why: Defines user permissions, limiting access as appropriate.
o	Assumptions: Roles and permissions are clearly defined.
o	Connection: Supports data integrity and security policies.
6.2.4 Establish Security Monitoring and Auditing
o	Rationale:
o	Why: Ongoing monitoring detects and addresses security incidents promptly.
o	Assumptions: Tools and personnel are available for effective monitoring.
o	Connection: Maintains security posture over time.
Milestone:
o	M15: Security Measures Implemented (End of Week 32)
Assumptions:
o	Security measures do not adversely affect app performance.
o	No major vulnerabilities are discovered that require significant redesign.
 
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)
Timeline: Weeks 29-36
Tasks:
7.1.1 Develop Comprehensive Test Plans and Strategies
o	Rationale:
o	Why: Planning ensures testing is thorough and covers all aspects of the app.
o	Assumptions: QA team understands requirements and can design effective tests.
o	Connection: Guides testing activities, ensuring consistency and coverage.
7.2.1 Execute Functional Tests for Each Module
o	Rationale:
o	Why: Validates that each component works as intended.
o	Assumptions: Test environments accurately reflect production settings.
o	Connection: Identifies defects early, reducing the risk of issues post-deployment.
7.2.2 Perform Integration Tests Between the App and Systems
o	Rationale:
o	Why: Ensures different components work together seamlessly.
o	Assumptions: All integrated systems are available for testing.
o	Connection: Confirms that data flows correctly between the app and other systems.
7.2.4 Resolve Defects and Validate Fixes
o	Rationale:
o	Why: Ensures issues are addressed promptly, maintaining quality.
o	Assumptions: Development team can fix defects within the testing timeline.
o	Connection: Essential for delivering a reliable app.
Milestone:
o	M16: Functional and Integration Testing Completed (End of Week 36)
Assumptions:
o	No critical defects remain unresolved.
o	Testing proceeds without significant delays.
 
Phase 12: Advanced Testing and Compliance (Workstreams 7.3 & 6.3)
Timeline: Weeks 34-38
Tasks:
7.3.1 Conduct Performance Testing
o	Rationale:
o	Why: Ensures the app performs well under expected load conditions.
o	Assumptions: Performance benchmarks are defined and achievable.
o	Connection: Guarantees a good user experience even during peak usage.
7.3.3 Carry Out Security Testing
o	Rationale:
o	Why: Identifies vulnerabilities that could be exploited.
o	Assumptions: Security testing tools and expertise are available.
o	Connection: Ensures the app is secure before deployment.
6.3.1 Ensure Adherence to Data Protection Laws
o	Rationale:
o	Why: Verifies that the app complies with all relevant legal requirements.
o	Assumptions: All legal obligations are known and can be tested against.
o	Connection: Avoids legal penalties and maintains customer trust.
Milestone:
o	M17: Advanced Testing and Compliance Achieved (End of Week 38)
Assumptions:
o	Compliance issues are identified and resolved.
o	Performance meets or exceeds expectations.
 
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)
Timeline: Weeks 38-40
Tasks:
7.4.1 Plan UAT Activities
o	Rationale:
o	Why: Organizes how end-users will test the app in real-world scenarios.
o	Assumptions: Users are available and willing to participate.
o	Connection: Validates the app from the user's perspective.
7.4.3 Facilitate UAT Sessions with Style Advisors
o	Rationale:
o	Why: Provides hands-on testing by actual users, uncovering issues not found in earlier testing.
o	Assumptions: Style Advisors represent a typical user base.
o	Connection: Increases the likelihood of user satisfaction and adoption.
7.4.5 Obtain Formal UAT Sign-off
o	Rationale:
o	Why: Indicates that users approve the app for deployment.
o	Assumptions: No critical issues remain after UAT.
o	Connection: Signals readiness for launch.
Milestone:
o	M18: UAT Sign-Off Obtained (End of Week 40)
Approval Gate:
o	AG7: UAT Approval (End of Week 40)
Assumptions:
o	Users provide timely and constructive feedback.
o	Any issues identified are resolved swiftly.
 
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2)
Timeline: Weeks 30-40
Tasks:
8.1.1 Develop Training Manuals and User Guides
o	Rationale:
o	Why: Provides necessary resources for users to learn how to use the app effectively.
o	Assumptions: Content can be developed based on finalized app features.
o	Connection: Supports user adoption and proficiency.
8.2.2 Conduct Training Workshops
o	Rationale:
o	Why: Hands-on training ensures users are confident and competent.
o	Assumptions: Style Advisors are available for training sessions.
o	Connection: Facilitates smooth transition and minimizes resistance.
Milestone:
o	M19: Training Completed (End of Week 40)
Assumptions:
o	Training materials are well-received.
o	Users feel prepared to utilize the app upon deployment.
 
Phase 15: Deployment Planning and Rollout (Workstreams 9.1 & 9.2)
Timeline: Weeks 40-43
Tasks:
9.1.1 Determine the Deployment Strategy
o	Rationale:
o	Why: Decides whether to deploy in phases or all at once, affecting risk and resource allocation.
o	Assumptions: Pros and cons of each approach are thoroughly analyzed.
o	Connection: Impacts how the rollout is managed and how users are supported.
9.2.2 Deploy the App to Devices or App Stores
o	Rationale:
o	Why: Makes the app accessible to users.
o	Assumptions: Deployment processes are understood and controllable.
o	Connection: Moves the project into the operational phase.
Milestones:
o	M20: Deployment Plan Finalized (End of Week 41)
o	M21: App Deployed (End of Week 43)
Assumptions:
o	No significant technical issues occur during deployment.
o	App store approvals, if required, are obtained without delay.
 
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)
Timeline: Weeks 43-52
Tasks:
9.3.1 Establish a Support Team for Issue Resolution
o	Rationale:
o	Why: Provides ongoing assistance to users, ensuring issues are addressed promptly.
o	Assumptions: Support processes and personnel are ready.
o	Connection: Maintains user satisfaction and app effectiveness.
9.3.2 Monitor App Performance and User Metrics
o	Rationale:
o	Why: Collects data to assess app performance and identify areas for improvement.
o	Assumptions: Monitoring tools are in place and effective.
o	Connection: Informs future updates and enhancements.
 
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)
Timeline: Weeks 49-52
Tasks:
10.1.1 Compile All Technical Documentation
o	Rationale:
o	Why: Ensures all information is preserved for future reference and maintenance.
o	Assumptions: Documentation has been kept up-to-date throughout the project.
o	Connection: Facilitates knowledge transfer and continuity.
10.2.2 Organize Lessons Learned Workshops
o	Rationale:
o	Why: Reflects on what worked and what didn't, contributing to organizational learning.
o	Assumptions: Team members are willing to participate openly.
o	Connection: Enhances future projects by avoiding past mistakes.
10.3.3 Release Project Team Members
o	Rationale:
o	Why: Allows team members to transition to other projects.
o	Assumptions: Their project responsibilities are complete.
o	Connection: Manages human resources effectively.
Milestone:
o	M22: Project Closure Completed (End of Week 52)
Approval Gate:
o	AG8: Final Acceptance (End of Week 52)
Assumptions:
o	All project objectives have been met satisfactorily.
o	No outstanding issues remain that require the team's attention.




Here is the detailed project schedule excel we are working on, which require the updates.


Phase	Task ID	Task Name	Start Week	End Week	Duration (Weeks)	Responsible	Dependencies	Milestones	Approval Gates
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.1	Define project scope, objectives, and success criteria	Week 1	Week 1	0.5	Project Manager from Aritzia,	None	M1: Project Scope Document Completed	AG1: Scope Approval
						Project Analyst x2			
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.2	Develop the project charter and obtain approvals	Week 1	Week 1	0.5	Project Manager from Aritzia	1.1.1	M2: Project Charter Approved	AG2: Charter Approval
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.3	Assemble the project team and assign roles/responsibilities	Week 1	Week 2	1	Project Manager from Aritzia,	1.1.2	M3: Project Team Assembled	
						Head of PMO			
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.4	Develop a detailed project plan (schedule, budget, resources)	Week 2	Week 2	1	Project Manager from Aritzia,	1.1.3	M4: Detailed Project Plan Approved	AG3: Project Plan Approval
						Integration Lead / Solution Architect,			
						Vendor Project Manager			
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.5	Establish the project governance framework	Week 2	Week 2	0.5	Project Manager from Aritzia,	1.1.4	M5: Governance Framework Established	
						CIO			
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.1.6	Conduct project kickoff meetings with key stakeholders	Week 2	Week 2	0.5	Project Manager from Aritzia	1.1.5	M6: Project Kickoff Completed	
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.2.1	Identify and document project risks and issues	Week 1	Week 1	0.5	Project Manager, Project Analyst x2	1.1.2		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.2.2	Analyze risks for impact and likelihood	Week 1	Week 2	1	Project Manager, Project Analyst x2	1.2.1		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.2.3	Develop risk mitigation and contingency plans	Week 2	Week 2	0.5	Project Manager, Project Analyst x2	1.2.2		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.2.4	Monitor risks and update risk register regularly	Week 2	Week 52	51	Project Manager, Project Analyst x2	1.2.3		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.2.5	Escalate critical issues to sponsors when necessary	Week 2	Week 52	51	Project Manager	1.2.3		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.3.1	Develop a comprehensive communication plan	Week 2	Week 2	0.5	Project Manager	1.1.5		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.3.2	Prepare and distribute regular status reports	Week 2	Week 52	51	Project Manager, Project Analyst x2	1.3.1		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.3.3	Manage stakeholder communications and expectations	Week 2	Week 52	51	Project Manager	1.3.1		
Phase 1: Project Management and Governance (Workstream 1.1 - 1.3)	1.3.4	Maintain the project documentation repository	Week 2	Week 52	51	Project Analyst x2	1.3.1		
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.1.1	Identify vendor requirements and evaluation criteria	Week 1	Week 1	0.5	Project Manager from Aritzia,	None	M4: Vendor Requirements Defined	
						Project Analyst x2			
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.1.2	Issue RFPs/RFQs and collect proposals	Week 1	Week 3	2	Project Manager from Aritzia,	2.1.1		
						Project Analyst x2			
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.1.3	Evaluate vendor proposals based on expertise and project needs	Week 3	Week 4	1	Project Manager from Aritzia,	2.1.2	M5: Vendor Evaluations Completed	
						Head of IT Solutions,			
						CIO			
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.1.4	Negotiate contracts and service-level agreements (SLAs)	Week 4	Week 5	1	Project Manager from Aritzia,	2.1.3	M6: Vendor Contracts Finalized	
						Legal Advisor,			
						Vendor Project Manager			
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.1.5	Finalize agreements and secure approvals	Week 5	Week 5	0.5	Project Manager from Aritzia,	2.1.4	M7: Vendor Contracts Signed	AG4: Vendor Contract Approval
						CIO,			
						Legal Advisor			
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.2.1	Establish communication channels and schedules with vendors	Week 5	Week 6	1	Project Manager	2.1.5		
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.2.2	Monitor vendor deliverables and timelines	Week 6	Week 28	23	Project Manager	2.2.1		
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.2.3	Manage vendor-related risks and issues	Week 6	Week 28	23	Project Manager	2.2.1		
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.2.4	Ensure vendor compliance with Aritzia's standards and policies	Week 6	Week 28	23	Project Manager	2.2.1		
Phase 2: Vendor Management (Workstream 2.1 & 2.2)	2.2.5	Conduct regular performance evaluations and provide feedback	Week 10	Week 28	19	Project Manager	2.2.1		
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.1	Engage stakeholders and Style Advisors for input	Week 2	Week 3	2	Project Analyst x2,	1.1.6, 2.1.5		
						Style Advisor SME x3			
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.2	Document functional requirements	Week 3	Week 4	2	Project Analyst x2	3.1.1		
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.3	Define non-functional requirements	Week 3	Week 4	2	Project Analyst x2,	3.1.1		
						Integration Lead / Solution Architect			
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.4	Specify supported platforms and devices	Week 4	Week 5	2	Project Analyst x2,	3.1.2, 3.1.3		
						Integration Lead / Solution Architect			
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.5	Include security and compliance requirements	Week 4	Week 5	2	Project Analyst x2,	3.1.2, 3.1.3		
						Security Analyst			
Phase 3: Requirements Gathering and Analysis (Workstream 3.1)	3.1.6	Prioritize features and create requirements specification	Week 5	Week 6	1	Project Manager from Aritzia,	3.1.4, 3.1.5	M8: Requirements Specification Completed	AG5: Requirements Approval
						Project Analyst x2			
Phase 4: Systems Integration Planning and Design (Workstream 5.1)	5.1.1	Analyze existing systems for integration	Week 6	Week 6	1	Integration Lead / Solution Architect,	3.1.6		
						System Analyst			
Phase 4: Systems Integration Planning and Design (Workstream 5.1)	5.1.2	Define integration architecture and data flow diagrams	Week 7	Week 7	1	Integration Lead / Solution Architect,	5.1.1		
						System Analyst,			
						Vendor Project Manager			
Phase 4: Systems Integration Planning and Design (Workstream 5.1)	5.1.3	Identify required interfaces and APIs	Week 7	Week 8	2	Integration Specialist x2	5.1.2		
Phase 4: Systems Integration Planning and Design (Workstream 5.1)	5.1.4	Establish the integration environment and tools	Week 8	Week 8	1	Integration Lead / Solution Architect,	5.1.3	M9: Integration Planning Completed	
						System Analyst			
Phase 5: Security Assessment and Planning (Workstream 6.1)	6.1.1	Identify security requirements and compliance obligations	Week 7	Week 8	2	Security Analyst	3.1.6		
Phase 5: Security Assessment and Planning (Workstream 6.1)	6.1.2	Conduct security risk assessments	Week 8	Week 9	2	Security Analyst	6.1.1		
Phase 5: Security Assessment and Planning (Workstream 6.1)	6.1.3	Develop security policies and procedures	Week 9	Week 10	2	Security Analyst	6.1.2		
Phase 5: Security Assessment and Planning (Workstream 6.1)	6.1.4	Plan for incident response and disaster recovery	Week 10	Week 11	2	Security Analyst	6.1.3	M10: Security and Compliance Plan Completed	
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.1	Develop mobile app wireframes and mock-ups	Week 9	Week 10	2	UI/UX Designer	3.1.6		
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.2	Define UI standards consistent with Aritzia's branding	Week 10	Week 11	2	UI/UX Designer,	3.2.1		
						Marketing Manager			
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.3	Create interactive prototypes for stakeholder review	Week 11	Week 12	2	UI/UX Designer	3.2.2		
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.4	Incorporate feedback and finalize app design	Week 12	Week 12	1	UI/UX Designer	3.2.3	M11: App Design Finalized	AG6: Design Approval
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.5	Ensure accessibility standards are met	Week 12	Week 13	2	UI/UX Designer	3.2.4		
Phase 6: Mobile App Design and User Experience (Workstream 3.2)	3.2.6	Ensure accessibility standards are met	Week 12	Week 13	2	UI/UX Designer	3.2.4		
Phase 7: Mobile App Customization and Configuration (Workstream 3.3)	3.3.1	Customize the prepackaged mobile app	Week 13	Week 28	16	Lead Developer / Technical Lead,	3.2.4		
						Mobile Developers x2			
Phase 7: Mobile App Customization and Configuration (Workstream 3.3)	3.3.2	Configure the Digital Black Book feature	Week 13	Week 18	6	Mobile Developers x2,	3.3.1		
						Integration Specialist x2			
Phase 7: Mobile App Customization and Configuration (Workstream 3.3)	3.3.3	Integrate the Product Catalogue	Week 15	Week 20	6	Mobile Developers x2,	3.3.2		
						Integration Specialist x2			
Phase 7: Mobile App Customization and Configuration (Workstream 3.3)	3.3.4	Implement mobile-specific features	Week 17	Week 24	8	Mobile Developers x2	3.3.1		
Phase 7: Mobile App Customization and Configuration (Workstream 3.3)	3.3.5	Perform unit testing of customized components	Week 13	Week 28	16	QA Testers x2	Concurrent	M12: App Development Completed	
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.1.1	Define communications platform requirements	Week 15	Week 16	2	Project Analyst x2,	3.1.6		
						Lead Developer / Technical Lead			
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.1	Select communications service provider	Week 16	Week 17	1	Vendor Project Manager	4.1.5		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.2	Develop the communications module within the app	Week 17	Week 24	8	Mobile Developers x2	4.2.1		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.3	Implement push notifications and in-app messaging	Week 19	Week 24	6	Mobile Developers x2	4.2.2		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.4	Implement secure user authentication and authorization mechanisms	Week 19	Week 28	10	Mobile Developers x2, Security Analyst	4.2.2		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.5	Create message templates and personalization options	Week 20	Week 24	5	Mobile Developers x2	4.2.2		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.2.6	Build call and message logging features	Week 24	Week 28	5	Mobile Developers x2	4.2.5	M13: Communications Platform Completed	
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.3.1	Integrate the communications module with customer data	Week 24	Week 28	5	Integration Specialist x2	4.2.6		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.3.2	Ensure seamless operation within the app's UI/UX	Week 28	Week 30	2	UI/UX Designer, Mobile Developers x2	4.3.1		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.3.3	Test end-to-end communication workflows	Week 30	Week 32	2	QA Testers x2, Integration Specialist x2	4.3.2		
Phase 8: Communications Platform Development (Workstreams 4.1 - 4.3)	4.3.4	Optimize performance and responsiveness	Week 32	Week 34	2	Mobile Developers x2	4.3.3		
Phase 9: Integration Development (Workstream 5.2)	5.2.1	Develop APIs for customer data and inventory access	Week 15	Week 20	6	Backend Developer x2	5.1.4		
Phase 9: Integration Development (Workstream 5.2)	5.2.2	Implement middleware solutions	Week 20	Week 24	4	Integration Specialist x2	5.2.1		
Phase 9: Integration Development (Workstream 5.2)	5.2.3	Ensure real-time data synchronization	Week 24	Week 26	2	Integration Lead / Solution Architect	5.2.2		
Phase 9: Integration Development (Workstream 5.2)	5.2.4	Develop error handling and logging mechanisms	Week 26	Week 28	2	Integration Specialist x2	5.2.3		
Phase 9: Integration Development (Workstream 5.2)	5.2.5	Develop error handling and logging mechanisms	Week 26	Week 28	2	Integration Specialist x2	5.2.3	M14: Integration Development Completed	
Phase 9: Integration Development (Workstream 5.3)	5.3.1	Perform data mapping between systems and the mobile app	Week 15	Week 17	3	Integration Specialist x2	5.1.4		
Phase 9: Integration Development (Workstream 5.3)	5.3.2	Establish data transformation rules and processes	Week 17	Week 19	3	Integration Lead / Solution Architect, System Analyst	5.3.1		
Phase 9: Integration Development (Workstream 5.3)	5.3.3	Set up data validation and integrity checks	Week 19	Week 21	3	Integration Specialist x2	5.3.2		
Phase 9: Integration Development (Workstream 5.3)	5.3.4	Schedule and manage data synchronization tasks	Week 21	Week 28	8	Integration Lead / Solution Architect, System Analyst	5.3.3	M14: Integration Development Completed	
Phase 10: Implementation of Security Measures (Workstream 6.2)	6.2.1	Implement data encryption	Week 28	Week 30	2	Security Analyst,	3.3.4, 4.2.3		
						Mobile Developers x2			
Phase 10: Implementation of Security Measures (Workstream 6.2)	6.2.2	Set up secure authentication protocols	Week 30	Week 31	1	Security Analyst,	6.2.1		
						Integration Lead / Solution Architect			
Phase 10: Implementation of Security Measures (Workstream 6.2)	6.2.3	Configure access controls	Week 31	Week 32	1	Security Analyst,	6.2.2		
						System Analyst			
Phase 10: Implementation of Security Measures (Workstream 6.2)	6.2.4	Establish security monitoring and auditing	Week 31	Week 32	2	Security Analyst	6.2.2	M15: Security Measures Implemented	
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.1.1	Develop test plans and strategies	Week 29	Week 31	3	QA Lead,	3.3.4, 4.2.3		
						QA Testers x2			
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.1.2	Create test cases and scripts	Week 31	Week 32	2	QA Testers x2	7.1.1		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.1.3	Set up testing environments	Week 31	Week 32	2	QA Testers x2	7.1.1		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.1.4	Train the testing team	Week 31	Week 32	2	QA Lead	7.1.1		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.2.1	Execute functional tests	Week 32	Week 34	3	QA Testers x2	7.1.2, 7.1.3		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.2.2	Perform integration tests	Week 33	Week 35	3	QA Testers x2	7.2.1		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.2.3	Document and track defects	Week 32	Week 35	4	QA Testers x2	Concurrent		
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2)	7.2.4	Resolve defects and validate fixes	Week 34	Week 36	3	Mobile Developers x2,	7.2.3	M16: Functional & Integration Testing Completed	
						Backend Developer x2,			
						QA Testers x2			
Phase 12: Advanced Testing (Workstream 7.3)	7.3.1	Conduct performance testing	Week 34	Week 38	5	QA Testers x2	7.2.4		
Phase 12: Advanced Testing (Workstream 7.3)	7.3.2	Perform load testing	Week 34	Week 38	5	QA Testers x2	7.2.4		
Phase 12: Advanced Testing (Workstream 7.3)	7.3.3	Carry out security testing	Week 34	Week 38	5	Security Analyst,	7.2.4		
						QA Testers x2			
Phase 12: Advanced Testing (Workstream 7.3)	7.3.4	Conduct compatibility testing	Week 34	Week 38	5	QA Testers x2	7.2.4		
Phase 12: Advanced Testing (Workstream 7.3)	7.3.5	Collaborate on remediation efforts	Week 36	Week 39	4	QA Testers x2,	7.3.1 - 7.3.4		
						Mobile Developers x2,			
						Backend Developer x2			
Phase 12: Compliance Alignment (Workstream 6.3)	6.3.1	Ensure adherence to data protection laws	Week 33	Week 36	4	Legal Advisor,	6.1.4		
						Security Analyst			
Phase 12: Compliance Alignment (Workstream 6.3)	6.3.2	Update user agreements and privacy policies	Week 34	Week 36	3	Legal Advisor	6.3.1		
Phase 12: Compliance Alignment (Workstream 6.3)	6.3.3	Obtain legal approvals and certifications	Week 36	Week 38	3	Legal Advisor	6.3.2		
Phase 12: Compliance Alignment (Workstream 6.3)	6.3.4	Conduct compliance training for project team members	Week 37	Week 38	2	Legal Advisor,	6.3.3	M17: Advanced Testing & Compliance Achieved	
						Security Analyst			
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)	7.4.1	Plan UAT activities	Week 38	Week 38	1	Project Analyst x2	7.3.5		
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)	7.4.2	Prepare UAT scenarios and guides	Week 38	Week 39	2	Project Analyst x2	7.4.1		
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)	7.4.3	Facilitate UAT sessions with Style Advisors	Week 39	Week 40	2	Project Analyst x2,	7.4.2		
						Style Advisor SME x3			
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)	7.4.4	Collect feedback and enhancement requests	Week 39	Week 40	3	Project Analyst x2	7.4.3		
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4)	7.4.5	Obtain formal UAT sign-off	Week 40	Week 40	1	Project Manager from Aritzia,	7.4.4	M18: UAT Sign-Off Obtained	AG7: UAT Approval
						Project Analyst x2			
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.1.1	Develop training manuals and user guides	Week 30	Week 36	7	Project Analyst x2,	Ongoing		
						Style Advisor SME x3			
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.1.2	Create interactive e-learning modules	Week 32	Week 38	7	Project Analyst x2	8.1.1		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.1.3	Prepare quick reference materials	Week 35	Week 38	4	Project Analyst x2	8.1.2		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.1.4	Design training assessments and feedback forms	Week 36	Week 38	3	Project Analyst x2	8.1.2		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.2.1	Schedule training sessions	Week 36	Week 37	2	Project Analyst x2	8.1.4		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.2.2	Conduct training workshops using mobile devices	Week 37	Week 39	3	Project Analyst x2,	8.2.1		
						Style Advisor SME x3			
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.2.3	Provide hands-on practice sessions	Week 38	Week 40	3	Project Analyst x2,	8.2.2		
						Style Advisor SME x3			
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.2.4	Assess training effectiveness and adjust as needed	Week 39	Week 40	2	Project Analyst x2	8.2.3	M19: Training Completed	
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.3.1	Develop a change management plan	Week 30	Week 32	2	Project Manager, Project Analyst x2	8.1.1		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.3.2	Communicate benefits and changes to stakeholders	Week 32	Week 36	5	Project Analyst x2	8.3.1		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.3.3	Address user concerns and resistance	Week 36	Week 40	5	Project Analyst x2	8.3.2		
Phase 14: Training and Change Management (Workstreams 8.1 - 8.3)	8.3.4	Establish support channels for ongoing assistance	Week 40	Week 42	2	Project Manager, Support Team	8.3.3		
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.1.1	Determine the deployment strategy	Week 40	Week 41	1	Project Manager from Aritzia,	7.4.5		
						Integration Lead / Solution Architect,			
						Vendor Project Manager			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.1.2	Select pilot stores and define criteria	Week 40	Week 41	2	Project Manager from Aritzia,	9.1.1		
						Retail Operations Manager			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.1.3	Develop deployment timelines and checklists	Week 41	Week 42	2	Project Manager from Aritzia,	9.1.2		
						Integration Lead / Solution Architect			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.1.4	Prepare rollback and contingency plans	Week 42	Week 43	2	Project Manager from Aritzia,	9.1.3		
						Integration Lead / Solution Architect			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.1.5	Plan for app store submissions and approvals	Week 43	Week 44	2	Lead Developer / Technical Lead,	9.1.3	M20: Deployment Plan Finalized	
						Project Manager from Aritzia			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.2.1	Set up the production environment	Week 43	Week 44	2	Integration Lead / Solution Architect,	9.1.5		
						System Analyst			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.2.2	Deploy the app to devices or app stores	Week 44	Week 45	2	Mobile Developers x2,	9.2.1		
						Integration Lead / Solution Architect			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.2.3	Configure app settings for each store and device	Week 45	Week 46	2	Mobile Developers x2,	9.2.2		
						Integration Specialist x2			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.2.4	Perform final validation before go-live	Week 46	Week 47	2	QA Testers x2,	9.2.3		
						Project Manager from Aritzia			
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2)	9.2.5	Ensure compliance with app store guidelines	Week 46	Week 47	2	Mobile Developers x2,	9.2.4	M21: App Deployed	
						Legal Advisor			
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)	9.3.1	Establish a support team for issue resolution	Week 47	Week 47	1	Project Manager from Aritzia,	9.2.5		
						Support Team (Assigned from existing roles)			
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)	9.3.2	Monitor app performance and user metrics	Week 47	Week 52	6	Support Team (Assigned from existing roles)	9.2.5		
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)	9.3.3	Gather feedback and identify improvement areas	Week 47	Week 52	6	Support Team (Assigned from existing roles),	9.2.5		
						Project Analyst x2			
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)	9.3.4	Plan for updates and enhancements	Week 49	Week 52	4	Project Manager from Aritzia,	9.3.3		
						Lead Developer / Technical Lead			
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3)	9.3.5	Manage app updates through app stores	Week 49	Week 52	4	Mobile Developers x2, Support Team	9.3.4		
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.1.1	Compile all technical documentation	Week 49	Week 50	2	Project Manager from Aritzia,	9.3.4		
						Project Analyst x2			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.1.2	Document operational procedures and maintenance plans	Week 50	Week 51	2	Project Manager from Aritzia,	10.1.1		
						Project Analyst x2			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.1.3	Archive project communications and reports	Week 51	Week 52	2	Project Manager from Aritzia,	10.1.2		
						Project Analyst x2			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.1.4	Prepare a project closure report	Week 52	Week 52	1	Project Manager from Aritzia	10.1.3		
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.2.1	Evaluate project performance against objectives	Week 51	Week 52	2	Project Manager from Aritzia,	10.1.4		
						Team Leads (from each area)			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.2.2	Organize lessons learned workshops	Week 52	Week 52	1	Project Manager from Aritzia	10.2.1		
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.2.3	Document best practices and improvement areas	Week 52	Week 52	1	Project Manager from Aritzia,	10.2.2		
						Team Leads (from each area)			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.2.4	Share findings for organizational learning	Week 52	Week 52	1	Project Manager from Aritzia	10.2.3		
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.3.1	Reconcile budgets and complete financial transactions	Week 52	Week 52	1	Project Manager from Aritzia,	10.2.4		
						Finance Team (Assigned from existing roles)			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.3.2	Close out contracts with vendors and service providers	Week 52	Week 52	1	Project Manager from Aritzia,	10.3.1		
						Legal Advisor			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.3.3	Release project team members	Week 52	Week 52	1	Project Manager from Aritzia,	10.3.2		
						Head of PMO			
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3)	10.3.4	Celebrate project completion and recognize contributions	Week 52	Week 52	0.5	Project Manager from Aritzia	10.3.3	M22: Project Closure Completed	AG8: Final Acceptance



_______


Here is what the assignment is about.

This assignment is designed to further assess your suitability for a role in the Project Management Office department. Specifically, this exercise seeks to assess your ability across the following competencies:
• Business Acumen
• Project Management Skills
• Systems & Technical Knowledge
• Structured & Logical Reasoning
• Problem Solving & Critical Thinking
• Communication & Presentation Skills
Good luck and thank you for taking the time to complete this exercise!
  
  INSTRUCTIONS
• Please review the hypothetical scenario on the following pages, similar to one you will encounter in your role, and outline your response as indicated on the assignment page
• Please prepare a 10 – 15 minute presentation, which will be followed by a Q&A, to discuss your approach and rationale with one or more Aritzia team members
• You may use any personal knowledge and/or additional industry research in order to answer the outlined questions, but you may not ask Aritzia employees (store or otherwise) any questions as part of your research
• Please provide the rationale for your recommendations, outline the relevant considerations for analysis, and include supporting tables and/or charts, as appropriate
• Clearly state any assumptions you need to make in order to complete the assignment, and the logic and rationale behind these assumptions
• Please submit your assignment using PDF or PowerPoint for summaries, and Excel for any supporting detailed work
• Please submit your response via email to your Talent Acquisition Lead and feel free to email with any questions
 
  SCENARIO
Aritzia is looking to leapfrog the competition in the fashion industry by creating a highly personalized service to engage our customers and build an experiential feel when shopping either online or in store. Our overall goals are to propel our brand and maximize sales.
As part of this, the Executive Vice President of Retail would like to provide Style Advisors in stores with an app to aid their ability to service customers – both when customers are in store and when they are at home. The app would include the following:
• Digital black book, providing customer information to our Style Advisors
• Product catalogue showing both online and in store inventory
• Communications platform to allow Style Advisors to call/text customers
The CIO has decided to purchase prepackaged software for the app however it will require integration to Aritzia’s systems to provide the data that our stores require. The app will be built in partnership with a vendor, and all the integrations and internal systems work will be completed by the Aritzia team. The EVP of Retail has allocated 2 dedicated business resources to the project team to make sure the app is fit for use and a success in our stores.
You have been assigned as the Project Manager for the design through closure stages of this project, and for the first step in your role you need to secure IT resources. You have scheduled a planning meeting with the two project stakeholders, the CIO and the EVP of Retail to review your proposed scope, org chart, and schedule.
 
  ADDITIONAL NOTES
• Our customer data is centralized in a cloud application managed by Aritzia
• Aritzia has an ERP system for the purposes of financial and inventory management
• To enable the communications platform, additional communications software would need to be built out and integrated to the app as well as Aritzia’s central systems
 
 ASSIGNMENT
 
#
TOPIC
DELIVERABLE
1
Project Scope
Prepare a work breakdown structure to outline the project deliverables and workstreams/work packages.
1 slide
2
Project Org Chart
Prepare a project organization chart with the stakeholders, project team members, and external vendor. Please be specific regarding what IT departments need to be involved in building the app.
1 slide
3
Project Timeline
Prepare a high-level timeline outlining the key activities & milestones. Are there any blackout periods for go-live?
1 slide
4
Project Schedule
Prepare a detailed project plan outlining the proposed starts and stops of key activities for both IT and Business, from project design to closure. Please include approval gates, milestones, and dependencies.
The plan should be a visual representation of the overall project management approach and methodology.
1 slide + Excel/MS Project
5
Project Risk Register
Briefly outline any risks. What experiences in your past can you draw on to mitigate these risks?
1 slide
6
Additional Question
How will you know if the project was successful?
1 slide

The end of the assignment.
_______
I have created 9 slides for the powerpoint and 2 worksheet tabs of excel.
_______
This is the first slide of the powerpoint, a cover page of the project name.

Style Advisor App Project

The end of the first slide of the powerpoint, a cover page of my name.
_______
This is the second slide of the powerpoint, the agenda.
Introduction	
Project Overview & Key Assumptions 03
Project Management	 
Project Scope 04
Project Organization Chart 05
Project Timeline 	& Schedule 06
Project Risk Register 07
Project Success Criteria 08
Q&A 09

The end of the second slide of the powerpoint, the agenda
_______
This is the third slide of the powerpoint,  project overview and key assumptions.
Project Overview
Objective: Develop and integrate a Mobile Style Advisor App to enhance personalized customer service and drive sales growth
Alignment with Aritzia's Goals:
1.	Enhance Customer Engagement:
•	Empower Style Advisors with tools for a highly personalized shopping experience
2.	Propel Our Brand:
•	Position Aritzia as an innovative leader in the female fashion industry
3.	Maximize Sales:
•	Utilize real-time customer data and inventory information to increase sales conversions
 Key Assumptions
 Mobile Platform Development
•	App will be developed for iOS and Android devices
Vendor Partnership
•	A prepackaged software solution will be customized in partnership with an external vendor
Internal Systems Integration
•	Aritzia's IT teams will manage integrations with the Customer Data Cloud Application and ERP system
Allocated Resources
•	2 Business Resources dedicated by the EVP of Retail to ensure app success
This is the end of the third slide of the powerpoint,  project overview and key assumptions.
_______
This is the fourth slide of the powerpoint,  Project Scope, a work breakdown structure.
Work Breakdown Structure (WBS)
Structure Overview
o	Level 1: Project Deliverables
o	Level 2: Workstreams
o	Level 3: Work Packages
 
Level 1: Project Deliverables
1.	Project Management and Governance
2.	Vendor Management
3.	Customized Mobile Style Advisor App
4.	Communications Platform Development
5.	Systems Integration
6.	Data Security and Compliance
7.	Testing and Quality Assurance
8.	Training and Change Management
9.	Deployment and Rollout
10.	Project Closure and Documentation
 
Deliverable 1: Project Management and Governance
Workstream 1.1: Project Initiation and Planning
o	Work Package 1.1.1: Define project scope, objectives, and success criteria.
o	Work Package 1.1.2: Develop the project charter and obtain approvals.
o	Work Package 1.1.3: Assemble the project team and assign roles/responsibilities.
o	Work Package 1.1.4: Develop a detailed project plan (schedule, budget, resources).
o	Work Package 1.1.5: Establish the project governance framework.
o	Work Package 1.1.6: Conduct project kickoff meetings with key stakeholders.
Workstream 1.2: Risk and Issue Management
o	Work Package 1.2.1: Identify and document project risks and issues.
o	Work Package 1.2.2: Analyze risks for impact and likelihood.
o	Work Package 1.2.3: Develop risk mitigation and contingency plans.
o	Work Package 1.2.4: Monitor risks and update the risk register regularly.
o	Work Package 1.2.5: Escalate critical issues to sponsors when necessary.
Workstream 1.3: Communication and Reporting
o	Work Package 1.3.1: Develop a comprehensive communication plan.
o	Work Package 1.3.2: Prepare and distribute regular status reports.
o	Work Package 1.3.3: Manage stakeholder communications and expectations.
o	Work Package 1.3.4: Maintain the project documentation repository.
 
Deliverable 2: Vendor Management
Workstream 2.1: Vendor Selection and Contracting
o	Work Package 2.1.1: Identify vendor requirements and evaluation criteria.
o	Work Package 2.1.2: Issue RFPs/RFQs and collect proposals.
o	Work Package 2.1.3: Evaluate vendor proposals based on expertise and project needs.
o	Work Package 2.1.4: Negotiate contracts and service-level agreements (SLAs).
o	Work Package 2.1.5: Finalize agreements and secure approvals.
Workstream 2.2: Vendor Coordination and Performance Management
o	Work Package 2.2.1: Establish communication channels and schedules with vendors.
o	Work Package 2.2.2: Monitor vendor deliverables and timelines.
o	Work Package 2.2.3: Manage vendor-related risks and issues.
o	Work Package 2.2.4: Ensure vendor compliance with Aritzia's standards and policies.
o	Work Package 2.2.5: Conduct regular performance evaluations and provide feedback.
 
Deliverable 3: Customized Mobile Style Advisor App
Workstream 3.1: Requirements Gathering and Analysis
o	Work Package 3.1.1: Engage business stakeholders and Style Advisors for input, focusing on mobile device usage and preferences.
o	Work Package 3.1.2: Document functional requirements for mobile app features, including:
o	Digital Black Book (customer information).
o	Product Catalogue (online and in-store inventory).
o	Communications Platform (call/text capabilities).
o	Work Package 3.1.3: Define non-functional requirements (performance, scalability, compatibility).
o	Work Package 3.1.4: Specify supported mobile platforms (iOS, Android) and device types (smartphones, tablets).
o	Work Package 3.1.5: Include security and compliance requirements pertinent to mobile applications.
o	Work Package 3.1.6: Prioritize features and create a mobile app requirements specification document.
Workstream 3.2: Mobile App Design and User Experience
o	Work Package 3.2.1: Develop mobile app wireframes and mock-ups for various screen sizes and orientations.
o	Work Package 3.2.2: Define mobile UI standards consistent with Aritzia's branding.
o	Work Package 3.2.3: Ensure adherence to platform-specific guidelines (Apple's Human Interface Guidelines, Google's Material Design).
o	Work Package 3.2.4: Create interactive prototypes for stakeholder review.
o	Work Package 3.2.5: Incorporate feedback and finalize the mobile app design.
o	Work Package 3.2.6: Ensure accessibility standards are met.
Workstream 3.3: Mobile App Customization and Configuration
o	Work Package 3.3.1: Collaborate with the vendor to customize the prepackaged mobile app.
o	Work Package 3.3.2: Decide on the development approach (native, hybrid, cross-platform frameworks).
o	Work Package 3.3.3: Configure the Digital Black Book feature with secure customer data access.
o	Work Package 3.3.4: Integrate the Product Catalogue with real-time inventory data.
o	Work Package 3.3.5: Implement mobile-specific features (touch gestures, push notifications).
o	Work Package 3.3.6: Perform unit testing of customized mobile components.
 
Deliverable 4: Communications Platform Development
Workstream 4.1: Requirements Definition and Compliance
o	Work Package 4.1.1: Define communication functionalities (voice calls, texting, multimedia messages).
o	Work Package 4.1.2: Consider mobile network and carrier requirements.
o	Work Package 4.1.3: Identify user consent and privacy requirements.
o	Work Package 4.1.4: Ensure compliance with communications regulations (e.g., TCPA, GDPR).
o	Work Package 4.1.5: Document technical specifications for the communications platform.
Workstream 4.2: Communications Platform Implementation
o	Work Package 4.2.1: Select a communications service provider compatible with mobile platforms.
o	Work Package 4.2.2: Develop the communications module within the mobile app.
o	Work Package 4.2.3: Implement push notifications and in-app messaging.
o	Work Package 4.2.4: Implement secure user authentication and authorization mechanisms.
o	Work Package 4.2.5: Create message templates and personalization options.
o	Work Package 4.2.6: Build call and message logging features.
Workstream 4.3: Integration with Mobile App and Systems
o	Work Package 4.3.1: Integrate the communications module with customer data.
o	Work Package 4.3.2: Ensure seamless operation within the app's UI/UX.
o	Work Package 4.3.3: Test end-to-end communication workflows.
o	Work Package 4.3.4: Optimize performance and responsiveness.
 
Deliverable 5: Systems Integration
Workstream 5.1: Integration Planning and Design
o	Work Package 5.1.1: Analyze existing systems for mobile integration.
o	Work Package 5.1.2: Define integration architecture and data flow diagrams.
o	Work Package 5.1.3: Identify required interfaces and APIs.
o	Work Package 5.1.4: Establish the integration environment and tools.
Workstream 5.2: Integration Development
o	Work Package 5.2.1: Develop mobile-friendly APIs for customer data.
o	Work Package 5.2.2: Develop APIs for inventory data access from the ERP.
o	Work Package 5.2.3: Implement middleware solutions for data translation.
o	Work Package 5.2.4: Ensure real-time data synchronization capabilities.
o	Work Package 5.2.5: Develop error handling and logging mechanisms.
Workstream 5.3: Data Management and Synchronization
o	Work Package 5.3.1: Perform data mapping between systems and the mobile app.
o	Work Package 5.3.2: Establish data transformation rules and processes.
o	Work Package 5.3.3: Set up data validation and integrity checks.
o	Work Package 5.3.4: Schedule and manage data synchronization tasks.
 
Deliverable 6: Data Security and Compliance
Maintaining this as a separate deliverable ensures dedicated focus on meeting all legal, regulatory, and organizational security requirements throughout the project.
Workstream 6.1: Security Assessment and Planning
o	Work Package 6.1.1: Identify security requirements and compliance obligations.
o	Work Package 6.1.2: Conduct security risk assessments of the mobile app and integrations.
o	Work Package 6.1.3: Develop security policies and procedures specific to mobile devices.
o	Work Package 6.1.4: Plan for incident response and disaster recovery.
Workstream 6.2: Implementation of Security Measures
o	Work Package 6.2.1: Implement data encryption (at rest and in transit) on mobile devices.
o	Work Package 6.2.2: Set up secure authentication and authorization protocols.
o	Work Package 6.2.3: Configure access controls and user permissions.
o	Work Package 6.2.4: Establish regular security monitoring and auditing for the mobile app.
Workstream 6.3: Compliance and Regulatory Alignment
o	Work Package 6.3.1: Ensure adherence to data protection laws (e.g., GDPR, CCPA).
o	Work Package 6.3.2: Update user agreements and privacy policies.
o	Work Package 6.3.3: Obtain necessary legal approvals and certifications.
o	Work Package 6.3.4: Conduct compliance training for project team members.
 
Deliverable 7: Testing and Quality Assurance
Workstream 7.1: Test Planning and Preparation
o	Work Package 7.1.1: Develop comprehensive test plans and strategies.
o	Work Package 7.1.2: Create test cases and scripts for all functionalities.
o	Work Package 7.1.3: Set up testing environments on various mobile platforms.
o	Work Package 7.1.4: Train the testing team on test procedures.
Workstream 7.2: Functional and Integration Testing
o	Work Package 7.2.1: Execute functional tests for each module.
o	Work Package 7.2.2: Perform integration tests between the app and systems.
o	Work Package 7.2.3: Document and track defects and issues.
o	Work Package 7.2.4: Resolve defects and validate fixes.
Workstream 7.3: Performance, Load, Compatibility, and Security Testing
o	Work Package 7.3.1: Conduct performance testing on mobile networks.
o	Work Package 7.3.2: Perform load testing for scalability.
o	Work Package 7.3.3: Carry out security testing to identify vulnerabilities.
o	Work Package 7.3.4: Conduct compatibility testing across devices and OS versions.
o	Work Package 7.3.5: Collaborate on remediation efforts.
Workstream 7.4: User Acceptance Testing (UAT)
o	Work Package 7.4.1: Plan UAT activities with stakeholders.
o	Work Package 7.4.2: Prepare UAT scenarios and guides.
o	Work Package 7.4.3: Facilitate UAT sessions with Style Advisors.
o	Work Package 7.4.4: Collect user feedback and enhancement requests.
o	Work Package 7.4.5: Obtain formal UAT sign-off.
 
Deliverable 8: Training and Change Management
Workstream 8.1: Training Material Development
o	Work Package 8.1.1: Develop training manuals and user guides.
o	Work Package 8.1.2: Create interactive e-learning modules.
o	Work Package 8.1.3: Prepare quick reference materials.
o	Work Package 8.1.4: Design training assessments and feedback forms.
Workstream 8.2: Training Delivery
o	Work Package 8.2.1: Schedule training sessions with Style Advisors.
o	Work Package 8.2.2: Conduct training workshops using mobile devices.
o	Work Package 8.2.3: Provide hands-on practice sessions.
o	Work Package 8.2.4: Assess training effectiveness and adjust as needed.
Workstream 8.3: Change Management Initiatives
o	Work Package 8.3.1: Develop a change management plan.
o	Work Package 8.3.2: Communicate benefits and changes to stakeholders.
o	Work Package 8.3.3: Address user concerns and resistance.
o	Work Package 8.3.4: Establish support channels for ongoing assistance.
 
Deliverable 9: Deployment and Rollout
Workstream 9.1: Deployment Planning
o	Work Package 9.1.1: Determine the deployment strategy (pilot vs. full-scale).
o	Work Package 9.1.2: Select pilot stores and define criteria.
o	Work Package 9.1.3: Develop deployment timelines and checklists.
o	Work Package 9.1.4: Prepare rollback and contingency plans.
o	Work Package 9.1.5: Plan for app store submissions and approvals.
Workstream 9.2: Mobile App Deployment
o	Work Package 9.2.1: Set up the production environment for the app.
o	Work Package 9.2.2: Deploy the app to devices or app stores.
o	Work Package 9.2.3: Configure app settings for each store and device.
o	Work Package 9.2.4: Perform final validation before go-live.
o	Work Package 9.2.5: Ensure compliance with app store guidelines.
Workstream 9.3: Post-Deployment Support and Monitoring
o	Work Package 9.3.1: Establish a support team for issue resolution.
o	Work Package 9.3.2: Monitor app performance and user metrics.
o	Work Package 9.3.3: Gather feedback and identify improvement areas.
o	Work Package 9.3.4: Plan for updates and enhancements.
o	Work Package 9.3.5: Manage app updates through app stores.
 
Deliverable 10: Project Closure and Documentation
Workstream 10.1: Final Documentation
o	Work Package 10.1.1: Compile all technical documentation.
o	Work Package 10.1.2: Document operational procedures and maintenance plans.
o	Work Package 10.1.3: Archive project communications and reports.
o	Work Package 10.1.4: Prepare a project closure report.
Workstream 10.2: Project Evaluation and Lessons Learned
o	Work Package 10.2.1: Evaluate project performance against objectives.
o	Work Package 10.2.2: Organize lessons learned workshops.
o	Work Package 10.2.3: Document best practices and improvement areas.
o	Work Package 10.2.4: Share findings for organizational learning.
Workstream 10.3: Administrative Closure
o	Work Package 10.3.1: Reconcile budgets and complete financial transactions.
o	Work Package 10.3.2: Close out contracts with vendors and service providers.
o	Work Package 10.3.3: Release project team members and reassign as necessary.
o	Work Package 10.3.4: Celebrate project completion and recognize contributions.

This is the end of the fourth slide of the powerpoint,  Project Scope, a work breakdown structure.

The first excel worksheet tab has the same content as the fourth slide. Just that the fourth slide may have some of the work packages omitted as the slide can show limited work packages.

This is the start of the fifth slide of the powerpoint, project organization chart.
Top of the chart is Aritzia Leadership, CIO and EVP of Retail.
Next level is Aritzia Project Management Office, project manager of aritzia.
Next level is Vendor Project Management Office, project manager of vendor.
Next level there are 5 teams, Aritzia Project Management Office, Project Analyst x2. Same level there is Aritzia IT Solutions Department, Integration Lead / Solution Architect, Integration Specialist x2, System Analyst. Same level there is Aritzia IT Security Department, Security Analyst. Same level there is Vendor Development Team, Lead Developer / Technical Lead, Mobile Developers x2, Backend Developer x2, UI/UX Designer x1. Same level there is also Vendor QA Team, QA Lead, QA Testers x 2. Outside the levels, there is also am Aritzia Project Steering Committee, consists of CIO, EVP of Retail, Head of IT Solutions, Head of Project Management Office, Head of IT Security. Also outside the levels, there is also Subject Matter Advisors, with Retail Operations Manager, Store Manager, Style Advisor SME x3, Marketing Manager, Legal Advisor providing support. There might also be Other Support if necessary.
This is the end of the fifth slide of the powerpoint, project organization chart.
This is the start of the sixth slide of the powerpoint, the project timeline and schedule visualized in a Gannt chart.

1. Project Management and Governance
o	Workstream 1.1: Project Initiation and Planning
o	Week 1-2:
o	1.1.1 Define project scope, objectives, and success criteria.
o	1.1.2 Develop the project charter and obtain approvals.
o	1.1.3 Assemble the project team and assign roles/responsibilities.
o	1.1.4 Develop a detailed project plan (schedule, budget, resources).
o	1.1.5 Establish the project governance framework.
o	1.1.6 Conduct project kickoff meetings with key stakeholders.
o	Milestones:
o	M1: Project Scope Document Completed (Week 1)
o	M2: Project Charter Approved (End of Week 2)
o	M3: Project Kickoff Completed (End of Week 2)
o	Approval Gate:
o	AG1: Scope Approval (End of Week 1)
o	AG2: Charter Approval (End of Week 1)
o	AG3: Project Plan Approval (End of Week 2)
2. Vendor Management
o	Workstream 2.1: Vendor Selection and Contracting
o	Week 1-5:
o	2.1.1 Identify vendor requirements and evaluation criteria.
o	2.1.2 Issue RFPs/RFQs and collect proposals.
o	2.1.3 Evaluate vendor proposals.
o	2.1.4 Negotiate contracts and service-level agreements (SLAs).
o	2.1.5 Finalize agreements and secure approvals.
o	Milestones:
o	M4: Vendor Requirements Defined (Week 1)
o	M5: Vendor Evaluations Completed (End of Week 3)
o	M6: Vendor Contracts Finalized (End of Week 4)
o	M7: Vendor Contracts Signed (End of Week 5)
o	Approval Gate:
o	AG4: Vendor Contract Approval (End of Week 5)
3. Requirements Gathering and Analysis
o	Workstream 3.1: Requirements Gathering and Analysis
o	Week 2-6:
o	3.1.1 Engage business stakeholders and Style Advisors for input.
o	3.1.2 Document functional requirements.
o	3.1.3 Define non-functional requirements.
o	3.1.4 Specify supported platforms and devices.
o	3.1.5 Include security and compliance requirements.
o	3.1.6 Prioritize features and create requirements specification.
o	Milestone:
o	M8: Requirements Specification Document Completed (End of Week 6)
o	Approval Gate:
o	AG5: Requirements Approval (End of Week 5)
 
4. Systems Integration Planning and Design
o	Workstream 5.1: Integration Planning and Design
o	Week 6-8:
o	5.1.1 Analyze existing systems for integration.
o	5.1.2 Define integration architecture and data flow diagrams.
o	5.1.3 Identify required interfaces and APIs.
o	5.1.4 Establish the integration environment and tools.
o	Milestone:
o	M9: Integration Planning and Design Completed (End of Week 8)
5. Data Security and Compliance Planning
o	Workstream 6.1: Security Assessment and Planning
o	Week 7-10:
o	6.1.1 Identify security requirements and compliance obligations.
o	6.1.2 Conduct security risk assessments.
o	6.1.3 Develop security policies and procedures.
o	6.1.4 Plan for incident response and disaster recovery.
o	Milestone:
o	M10: Security and Compliance Plan Completed (End of Week 10)
6. Mobile App Design and User Experience
o	Workstream 3.2: Mobile App Design and User Experience
o	Week 9-12:
o	3.2.1 Develop mobile app wireframes and mock-ups.
o	3.2.2 Define UI standards consistent with Aritzia's branding.
o	3.2.3 Create interactive prototypes for stakeholder review.
o	3.2.4 Incorporate feedback and finalize app design.
o	3.2.5 Ensure accessibility standards are met.
o	Milestone:
o	M11: App Design Finalized (End of Week 12)
o	Approval Gate:
o	AG6: Design Approval (End of Week 12)
 
7. App Customization and Development
o	Workstream 3.3: Mobile App Customization and Configuration
o	Weeks 13-28:
o	3.3.1 Customize the prepackaged mobile app.
o	3.3.2 Configure the Digital Black Book feature.
o	3.3.3 Integrate the Product Catalogue.
o	3.3.4 Implement mobile-specific features.
o	3.3.5 Perform unit testing of customized components.
o	Milestone:
o	M12: App Development Completed (End of Week 28)
o	
8. Communications Platform Development
o	Workstream 4.1 & 4.2: Communications Platform Development
o	Weeks 15-28:
o	4.1.1 Define communications platform requirements.
o	4.2.1 Select communications service provider.
o	4.2.2 Develop communications module.
o	4.2.3 Implement authentication mechanisms.
o	4.2.4 Create message templates and personalization options.
o	Milestone:
o	M13: Communications Platform Development Completed (End of Week 28)
9. Integration Development
o	Workstream 5.2: Integration Development
o	Weeks 15-28:
o	5.2.1 Develop APIs for customer data and inventory access.
o	5.2.2 Implement middleware solutions.
o	5.2.3 Ensure real-time data synchronization.
o	5.2.4 Develop error handling and logging mechanisms.
o	Milestone:
o	M14: Integration Development Completed (End of Week 28)
 
10. Implementation of Security Measures
o	Workstream 6.2: Implementation of Security Measures
o	Weeks 28-32:
o	6.2.1 Implement data encryption.
o	6.2.2 Set up secure authentication protocols.
o	6.2.3 Configure access controls.
o	6.2.4 Establish security monitoring and auditing.
o	Milestone:
o	M15: Security Measures Implemented (End of Week 32)
11. Testing and Quality Assurance
o	Workstream 7.1: Test Planning and Preparation
o	Weeks 29-31:
o	7.1.1 Develop test plans and strategies.
o	7.1.2 Create test cases and scripts.
o	7.1.3 Set up testing environments.
o	7.1.4 Train the testing team.
o	Workstream 7.2: Functional and Integration Testing
o	Weeks 31-34:
o	7.2.1 Execute functional tests.
o	7.2.2 Perform integration tests.
o	7.2.3 Document and track defects.
o	7.2.4 Resolve defects and validate fixes.
o	Milestone:
o	M16: Functional and Integration Testing Completed (End of Week 34)
 
12. Advanced Testing and Compliance
o	Workstream 7.3: Performance, Load, Compatibility, and Security Testing
o	Weeks 34-38:
o	7.3.1 Conduct performance testing.
o	7.3.2 Perform load testing.
o	7.3.3 Carry out security testing.
o	7.3.4 Conduct compatibility testing.
o	7.3.5 Collaborate on remediation efforts.
o	Workstream 6.3: Compliance and Regulatory Alignment
o	Weeks 33-36:
o	6.3.1 Ensure adherence to data protection laws.
o	6.3.2 Update user agreements and privacy policies.
o	6.3.3 Obtain legal approvals and certifications.
o	6.3.4 Conduct compliance training for project team members.
o	Milestone:
o	M17: Advanced Testing and Compliance Achieved (End of Week 38)
13. User Acceptance Testing (UAT)
o	Workstream 7.4: UAT
o	Weeks 38-40:
o	7.4.1 Plan UAT activities.
o	7.4.2 Prepare UAT scenarios and guides.
o	7.4.3 Facilitate UAT sessions with Style Advisors.
o	7.4.4 Collect feedback and enhancement requests.
o	7.4.5 Obtain formal UAT sign-off.
o	Milestone:
o	M18: UAT Sign-Off Obtained (End of Week 40)
o	Approval Gate:
o	AG7: UAT Approval(End of Week 40)
o	
14. Training and Change Management
o	Workstream 8.1: Training Material Development
o	Weeks 30-36:
o	8.1.1 Develop training manuals and user guides.
o	8.1.2 Create interactive e-learning modules.
o	8.1.3 Prepare quick reference materials.
o	8.1.4 Design training assessments and feedback forms.
o	Workstream 8.2: Training Delivery
o	Weeks 36-40:
o	8.2.1 Schedule training sessions.
o	8.2.2 Conduct training workshops.
o	8.2.3 Provide hands-on practice sessions.
o	8.2.4 Assess training effectiveness.
o	Milestone:
o	M19: Training Completed (End of Week 40)
 
15. Deployment Planning and Rollout
o	Workstream 9.1: Deployment Planning
o	Weeks 40-41:
o	9.1.1 Determine the deployment strategy.
o	9.1.2 Select pilot stores and define criteria.
o	9.1.3 Develop deployment timelines and checklists.
o	9.1.4 Prepare rollback and contingency plans.
o	9.1.5 Plan for app store submissions and approvals.
o	Milestone:
o	M20: Deployment Plan Finalized (End of Week 41)
o	Workstream 9.2: Mobile App Deployment
o	Weeks 41-43:
o	9.2.1 Set up the production environment.
o	9.2.2 Deploy the app to devices or app stores.
o	9.2.3 Configure app settings for each store and device.
o	9.2.4 Perform final validation before go-live.
o	9.2.5 Ensure compliance with app store guidelines.
o	Milestone:
o	M21: App Deployed (End of Week 43)
 
16. Post-Deployment Support
o	Workstream 9.3: Post-Deployment Support and Monitoring
o	Weeks 43-52:
o	9.3.1 Establish a support team for issue resolution.
o	9.3.2 Monitor app performance and user metrics.
o	9.3.3 Gather feedback and identify improvement areas.
o	9.3.4 Plan for updates and enhancements.
17. Project Closure and Documentation
o	Workstream 10.1: Final Documentation
o	Weeks 49-50:
o	10.1.1 Compile all technical documentation.
o	10.1.2 Document operational procedures and maintenance plans.
o	10.1.3 Archive project communications and reports.
o	10.1.4 Prepare a project closure report.
o	Workstream 10.2: Project Evaluation and Lessons Learned
o	Weeks 51-52:
o	10.2.1 Evaluate project performance against objectives.
o	10.2.2 Organize lessons learned workshops.
o	10.2.3 Document best practices and improvement areas.
o	10.2.4 Share findings for organizational learning.
o	Workstream 10.3: Administrative Closure
o	Week 52:
o	10.3.1 Reconcile budgets and complete financial transactions.
o	10.3.2 Close out contracts with vendors and service providers.
o	10.3.3 Release project team members.
o	10.3.4 Celebrate project completion and recognize contributions.
o	Milestone:
o	M22: Project Closure Completed (End of Week 52)
o	Approval Gate:
o	AG7: UAT Approval(End of Week 52)

This is the end of the sixth slide of the powerpoint, the project timeline and schedule visualized in a Gannt chart.

Please note that the high-level project plan and project schedule are combined into one Gannt chart on the sixth slide. But comparing to the project schedule, the Gannt Chart on the sixth slide has less details. Then the full detailed project schedule is presented in the second excel sheet tab. This is the start of the second excel sheet tab.

This is the end of the second excel sheet tab.




This is the start of the seventh slide of the powerpoint, the risk register.

Risk ID	Risk Description	Impact	Likelihood	Mitigation Strategies	Owner
R1	Integration Challenges with Existing Systems	High	Medium	•	Conduct thorough integration requirements analysis
•	Involve experienced integration specialists
•	Perform early and continuous integration testing
•	Allocate sufficient time	Solution Architect / Integration Lead (Aritzia IT)
R2	Vendor Delays or Non-Performance	High	Medium	•	Define clear SLAs and performance metrics
•	Maintain regular communication and progress reviews
•	Establish contingency plans
•	Conduct vendor assessments and review past performance prior to engagement	Project Manager
R3	Data Security Breaches	High	Medium	•	Implement robust security measures (encryption, secure APIs)
•	Conduct regular security audits
•	Develop an incident response plan
•	Provide security training
•	Engage third-party security experts if necessary	Security Analyst (Aritzia IT)
R4	Low User Adoption by Style Advisors	High	Medium	•	Involve Style Advisors in development and testing
•	Provide comprehensive training and support
•	Communicate benefits effectively
•	Implement change management strategies
•	Recognize and reward adoption of the app	Project Manager &
Project Analyst
R5	Schedule Delays	High	Medium	•	Develop a realistic project schedule with buffer time
•	Monitor progress closely
•	Use iterative development methodologies
•	Communicate potential delays early to stakeholders	Project Manager
R6	Scope Creep	High	Medium	•	Implement a strict change control process
•	Clearly define project scope
•	Regularly review scope with the team
•	Secure additional resources if needed
•	Communicate the impact of scope changes to stakeholders.	Project Manager

This is the end of the seventh slide of the powerpoint, the risk register.


This is the start of the eighth slide of the powerpoint, the success criteria.

Success Criterion	Definition	How to Measure
1. On-Time Delivery 	The project is completed within the scheduled timeframe, including app store approvals, avoiding delays.	- Project Schedule Variance (PSV): [(Actual - Planned) / Planned Duration] x 100%
- Track actual vs. planned dates, including buffer times for approvals
2. Within Budget 	The project is delivered without exceeding the allocated budget, accounting for all mobile-specific costs.	- Project Cost Variance (PCV): [(Actual Cost - Budgeted Cost) / Budgeted Cost] x 100%
- Track all expenditures, including mobile platform fees and testing devices
- Update budget forecasts regularly
3. High User Adoption 	A significant percentage of Style Advisors adopt and consistently use the app, ensuring the app's effectiveness and achieving expected benefits.	- User Adoption Rate: [(Active Users / Total Style Advisors) x 100%]
- Retention Rates: Track 7-day and 30-day retention rates
4. High User Satisfaction 	Style Advisors express high satisfaction with the app's performance, usability, and features, indicating the app meets user needs and enhances their work experience.	- User Satisfaction Score: Use a 5-point Likert scale in surveys
- Net Promoter Score (NPS): % Promoters - % Detractors
5. Seamless Integration 	The app integrates smoothly with existing systems without major issues, optimizing data synchronization and ensuring reliable functionality across platforms.	- Integration Success Rate: [(Successful Integration Test Cases / Total Integration Test Cases) x 100%]
- Data Synchronization Performance: Measure sync times and resource utilization
6. Business Objectives Achieved 	The app enhances customer engagement, increases sales, and strengthens the Aritzia brand, aligning with the company's strategic goals.	- Customer Engagement Metrics: ≥ 10% increase
- Sales Performance Metrics: ≥ 10% increase
- Push Notification Effectiveness: Open Rates ≥ 20%, Conversion Rates ≥ 5%

This is the end of the eighth slide of the powerpoint, the success criteria.



This is the start of the ninth slide, Q&A

Just this word “Q&A”

This is the end of the ninth slide.