tell me how i should respond to this email. for context, this is what i sent: Hi!

I hope this message finds you in good health and high spirits. I regret to inform you that, unfortunately, I can't attend the upcoming Exec Training.

Due to unforeseen circumstances, I have to schedule a doctor’s appointment, and the only available time slot coincides with the timing of our meeting. I tried my best to reschedule the appointment, but regrettably, I couldn't find an alternative date or time.

I understand the importance of the Exec Training and sincerely apologize for any inconvenience this might cause you and the team.

In order to make up for my absence and ensure that I don't miss out on any crucial information, I'd love if I could be granted access to any materials used in the training, and, if possible, I would appreciate it if you could update me on the key takeaways or any important information made/shared during the meeting. I'm also open to any suggestions you might have about how I can best contribute despite my absence.

I appreciate your understanding, and I look forward to catching up with you and the team at the earliest opportunity! this is the email the other person sent: Hello Arwa,  

 

I hope all is well; I appreciate you notifying us 24 hours in advance; I understand that scheduling doctors' appointments can be tedious and limited in dates. However, this training has been scheduled weeks in advance, providing plenty of time to coordinate your duties/responsibilities as an executive officer. As we mentioned, this training was vital in goal setting, planning, and discussing the summer and fall semester plans with the executive team. I want to reiterate the expectations of holding an executive position, as we are responsible for the rest of the ASI team and, ultimately, the student body. Despite this, I will have your absence as an excused absence. As we will go over in upcoming exec/ASI trainings, we will discuss and set expectations on what is considered an excused or unexcused absence, given the difficulties of having the previous teams attend on-time committee meetings. In terms of catching up on what we covered today, I would like you to answer and submit these questions that we all went over, with at least one paragraph for each, and submit it to myself, Barnaby, and Dena.  

 

Why did you choose to be a student leader?  
What is the purpose of a student government?  
What goals do you have for this year?  
What tools do you need to be successful?  
 

Additionally, I suggest meeting with each exec member for a brief one-on-one to go over the topics covered during the meeting and brainstorm a workshop you could lead during the retreat about your roles/responsibilities, such as programming/event planning and campus engagement. I genuinely want everyone to succeed, be well prepared, and unionize as an organization to begin the fall semester strong. This is why I want to set the tone of keeping everyone, including myself, accountable for contributing and doing their part in these meetings/trainings. I hope everything went well in your appointment, and if you have any questions, comments, or concerns or need someone to talk to, please don’t hesitate to reach out to me or any of the staff. We can also schedule a one-on-one for further conversations on anything you would like to discuss as I am here to support you.