You are the best project manager. Currently, I have a project management assignment. And you have help me work on this assignment. Please help me to understand all bits of my content as thorough as possible. Like why am I suggesting every single detail, how are they connecting, what are my rationale behind, what are my assumptions.

Here is what the assignment is about.

This assignment is designed to further assess your suitability for a role in the Project Management Office department. Specifically, this exercise seeks to assess your ability across the following competencies:
• Business Acumen
• Project Management Skills
• Systems & Technical Knowledge
• Structured & Logical Reasoning
• Problem Solving & Critical Thinking
• Communication & Presentation Skills
Good luck and thank you for taking the time to complete this exercise!

INSTRUCTIONS
• Please review the hypothetical scenario on the following pages, similar to one you will encounter in your role, and outline your response as indicated on the assignment page
• Please prepare a 10 – 15 minute presentation, which will be followed by a Q&A, to discuss your approach and rationale with one or more Aritzia team members
• You may use any personal knowledge and/or additional industry research in order to answer the outlined questions, but you may not ask Aritzia employees (store or otherwise) any questions as part of your research
• Please provide the rationale for your recommendations, outline the relevant considerations for analysis, and include supporting tables and/or charts, as appropriate
• Clearly state any assumptions you need to make in order to complete the assignment, and the logic and rationale behind these assumptions
• Please submit your assignment using PDF or PowerPoint for summaries, and Excel for any supporting detailed work
• Please submit your response via email to your Talent Acquisition Lead and feel free to email with any questions

SCENARIO
Aritzia is looking to leapfrog the competition in the fashion industry by creating a highly personalized service to engage our customers and build an experiential feel when shopping either online or in store. Our overall goals are to propel our brand and maximize sales.
As part of this, the Executive Vice President of Retail would like to provide Style Advisors in stores with an app to aid their ability to service customers – both when customers are in store and when they are at home. The app would include the following:
• Digital black book, providing customer information to our Style Advisors
• Product catalogue showing both online and in store inventory
• Communications platform to allow Style Advisors to call/text customers
The CIO has decided to purchase prepackaged software for the app however it will require integration to Aritzia’s systems to provide the data that our stores require. The app will be built in partnership with a vendor, and all the integrations and internal systems work will be completed by the Aritzia team. The EVP of Retail has allocated 2 dedicated business resources to the project team to make sure the app is fit for use and a success in our stores.
You have been assigned as the Project Manager for the design through closure stages of this project, and for the first step in your role you need to secure IT resources. You have scheduled a planning meeting with the two project stakeholders, the CIO and the EVP of Retail to review your proposed scope, org chart, and schedule.

ADDITIONAL NOTES
• Our customer data is centralized in a cloud application managed by Aritzia
• Aritzia has an ERP system for the purposes of financial and inventory management
• To enable the communications platform, additional communications software would need to be built out and integrated to the app as well as Aritzia’s central systems

ASSIGNMENT

TOPIC
DELIVERABLE
1
Project Scope
Prepare a work breakdown structure to outline the project deliverables and workstreams/work packages.
1 slide
2
Project Org Chart
Prepare a project organization chart with the stakeholders, project team members, and external vendor. Please be specific regarding what IT departments need to be involved in building the app.
1 slide
3
Project Timeline
Prepare a high-level timeline outlining the key activities & milestones. Are there any blackout periods for go-live?
1 slide
4
Project Schedule
Prepare a detailed project plan outlining the proposed starts and stops of key activities for both IT and Business, from project design to closure. Please include approval gates, milestones, and dependencies.
The plan should be a visual representation of the overall project management approach and methodology.
1 slide + Excel/MS Project
5
Project Risk Register
Briefly outline any risks. What experiences in your past can you draw on to mitigate these risks?
1 slide
6
Additional Question
How will you know if the project was successful?
1 slide

The end of the assignment.

I have created 9 slides for the powerpoint and 2 worksheet tabs of excel.

This is the first slide of the powerpoint, a cover page of the project name.

Style Advisor App Project

The end of the first slide of the powerpoint, a cover page of my name.

This is the second slide of the powerpoint, the agenda.
Introduction
Project Overview & Key Assumptions 03
Project Management
Project Scope 04
Project Organization Chart 05
Project Timeline & Schedule 06
Project Risk Register 07
Project Success Criteria 08
Q&A 09

The end of the second slide of the powerpoint, the agenda

This is the third slide of the powerpoint, project overview and key assumptions.
Project Overview
Objective: Develop and integrate a Mobile Style Advisor App to enhance personalized customer service and drive sales growth
Alignment with Aritzia's Goals:


 Enhance Customer Engagement:
• Empower Style Advisors with tools for a highly personalized shopping experience
2. Propel Our Brand:
• Position Aritzia as an innovative leader in the female fashion industry
3. Maximize Sales:
• Utilize real-time customer data and inventory information to increase sales conversions
Key Assumptions
Mobile Platform Development
• App will be developed for iOS and Android devices
Vendor Partnership
• A prepackaged software solution will be customized in partnership with an external vendor
Internal Systems Integration
• Aritzia's IT teams will manage integrations with the Customer Data Cloud Application and ERP system
Allocated Resources
• 2 Business Resources dedicated by the EVP of Retail to ensure app success
This is the end of the third slide of the powerpoint, project overview and key assumptions.

This is the fourth slide of the powerpoint, Project Scope, a work breakdown structure.
Work Breakdown Structure (WBS)
Structure Overview
o Level 1: Project Deliverables
o Level 2: Workstreams
o Level 3: Work Packages

Level 1: Project Deliverables


 Project Management and Governance

 Vendor Management

 Customized Mobile Style Advisor App

 Communications Platform Development

 Systems Integration

 Data Security and Compliance

 Testing and Quality Assurance

 Training and Change Management

 Deployment and Rollout

Project Closure and Documentation
Deliverable 1: Project Management and Governance
Workstream 1.1: Project Initiation and Planning
o Work Package 1.1.1: Define project scope, objectives, and success criteria.
o Work Package 1.1.2: Develop the project charter and obtain approvals.
o Work Package 1.1.3: Assemble the project team and assign roles/responsibilities.
o Work Package 1.1.4: Develop a detailed project plan (schedule, budget, resources).
o Work Package 1.1.5: Establish the project governance framework.
o Work Package 1.1.6: Conduct project kickoff meetings with key stakeholders.
Workstream 1.2: Risk and Issue Management
o Work Package 1.2.1: Identify and document project risks and issues.
o Work Package 1.2.2: Analyze risks for impact and likelihood.
o Work Package 1.2.3: Develop risk mitigation and contingency plans.
o Work Package 1.2.4: Monitor risks and update the risk register regularly.
o Work Package 1.2.5: Escalate critical issues to sponsors when necessary.
Workstream 1.3: Communication and Reporting
o Work Package 1.3.1: Develop a comprehensive communication plan.
o Work Package 1.3.2: Prepare and distribute regular status reports.
o Work Package 1.3.3: Manage stakeholder communications and expectations.
o Work Package 1.3.4: Maintain the project documentation repository.

Deliverable 2: Vendor Management
Workstream 2.1: Vendor Selection and Contracting
o Work Package 2.1.1: Identify vendor requirements and evaluation criteria.
o Work Package 2.1.2: Issue RFPs/RFQs and collect proposals.
o Work Package 2.1.3: Evaluate vendor proposals based on expertise and project needs.
o Work Package 2.1.4: Negotiate contracts and service-level agreements (SLAs).
o Work Package 2.1.5: Finalize agreements and secure approvals.
Workstream 2.2: Vendor Coordination and Performance Management
o Work Package 2.2.1: Establish communication channels and schedules with vendors.
o Work Package 2.2.2: Monitor vendor deliverables and timelines.
o Work Package 2.2.3: Manage vendor-related risks and issues.
o Work Package 2.2.4: Ensure vendor compliance with Aritzia's standards and policies.
o Work Package 2.2.5: Conduct regular performance evaluations and provide feedback.

Deliverable 3: Customized Mobile Style Advisor App
Workstream 3.1: Requirements Gathering and Analysis
o Work Package 3.1.1: Engage business stakeholders and Style Advisors for input, focusing on mobile device usage and preferences.
o Work Package 3.1.2: Document functional requirements for mobile app features, including:
o Digital Black Book (customer information).
o Product Catalogue (online and in-store inventory).
o Communications Platform (call/text capabilities).
o Work Package 3.1.3: Define non-functional requirements (performance, scalability, compatibility).
o Work Package 3.1.4: Specify supported mobile platforms (iOS, Android) and device types (smartphones, tablets).
o Work Package 3.1.5: Include security and compliance requirements pertinent to mobile applications.
o Work Package 3.1.6: Prioritize features and create a mobile app requirements specification document.
Workstream 3.2: Mobile App Design and User Experience
o Work Package 3.2.1: Develop mobile app wireframes and mock-ups for various screen sizes and orientations.
o Work Package 3.2.2: Define mobile UI standards consistent with Aritzia's branding.
o Work Package 3.2.3: Ensure adherence to platform-specific guidelines (Apple's Human Interface Guidelines, Google's Material Design).
o Work Package 3.2.4: Create interactive prototypes for stakeholder review.
o Work Package 3.2.5: Incorporate feedback and finalize the mobile app design.
o Work Package 3.2.6: Ensure accessibility standards are met.
Workstream 3.3: Mobile App Customization and Configuration
o Work Package 3.3.1: Collaborate with the vendor to customize the prepackaged mobile app.
o Work Package 3.3.2: Decide on the development approach (native, hybrid, cross-platform frameworks).
o Work Package 3.3.3: Configure the Digital Black Book feature with secure customer data access.
o Work Package 3.3.4: Integrate the Product Catalogue with real-time inventory data.
o Work Package 3.3.5: Implement mobile-specific features (touch gestures, push notifications).
o Work Package 3.3.6: Perform unit testing of customized mobile components.

Deliverable 4: Communications Platform Development
Workstream 4.1: Requirements Definition and Compliance
o Work Package 4.1.1: Define communication functionalities (voice calls, texting, multimedia messages).
o Work Package 4.1.2: Consider mobile network and carrier requirements.
o Work Package 4.1.3: Identify user consent and privacy requirements.
o Work Package 4.1.4: Ensure compliance with communications regulations (e.g., TCPA, GDPR).
o Work Package 4.1.5: Document technical specifications for the communications platform.
Workstream 4.2: Communications Platform Implementation
o Work Package 4.2.1: Select a communications service provider compatible with mobile platforms.
o Work Package 4.2.2: Develop the communications module within the mobile app.
o Work Package 4.2.3: Implement push notifications and in-app messaging.
o Work Package 4.2.4: Implement secure user authentication and authorization mechanisms.
o Work Package 4.2.5: Create message templates and personalization options.
o Work Package 4.2.6: Build call and message logging features.
Workstream 4.3: Integration with Mobile App and Systems
o Work Package 4.3.1: Integrate the communications module with customer data.
o Work Package 4.3.2: Ensure seamless operation within the app's UI/UX.
o Work Package 4.3.3: Test end-to-end communication workflows.
o Work Package 4.3.4: Optimize performance and responsiveness.

Deliverable 5: Systems Integration
Workstream 5.1: Integration Planning and Design
o Work Package 5.1.1: Analyze existing systems for mobile integration.
o Work Package 5.1.2: Define integration architecture and data flow diagrams.
o Work Package 5.1.3: Identify required interfaces and APIs.
o Work Package 5.1.4: Establish the integration environment and tools.
Workstream 5.2: Integration Development
o Work Package 5.2.1: Develop mobile-friendly APIs for customer data.
o Work Package 5.2.2: Develop APIs for inventory data access from the ERP.
o Work Package 5.2.3: Implement middleware solutions for data translation.
o Work Package 5.2.4: Ensure real-time data synchronization capabilities.
o Work Package 5.2.5: Develop error handling and logging mechanisms.
Workstream 5.3: Data Management and Synchronization
o Work Package 5.3.1: Perform data mapping between systems and the mobile app.
o Work Package 5.3.2: Establish data transformation rules and processes.
o Work Package 5.3.3: Set up data validation and integrity checks.
o Work Package 5.3.4: Schedule and manage data synchronization tasks.

Deliverable 6: Data Security and Compliance
Maintaining this as a separate deliverable ensures dedicated focus on meeting all legal, regulatory, and organizational security requirements throughout the project.
Workstream 6.1: Security Assessment and Planning
o Work Package 6.1.1: Identify security requirements and compliance obligations.
o Work Package 6.1.2: Conduct security risk assessments of the mobile app and integrations.
o Work Package 6.1.3: Develop security policies and procedures specific to mobile devices.
o Work Package 6.1.4: Plan for incident response and disaster recovery.
Workstream 6.2: Implementation of Security Measures
o Work Package 6.2.1: Implement data encryption (at rest and in transit) on mobile devices.
o Work Package 6.2.2: Set up secure authentication and authorization protocols.
o Work Package 6.2.3: Configure access controls and user permissions.
o Work Package 6.2.4: Establish regular security monitoring and auditing for the mobile app.
Workstream 6.3: Compliance and Regulatory Alignment
o Work Package 6.3.1: Ensure adherence to data protection laws (e.g., GDPR, CCPA).
o Work Package 6.3.2: Update user agreements and privacy policies.
o Work Package 6.3.3: Obtain necessary legal approvals and certifications.
o Work Package 6.3.4: Conduct compliance training for project team members.

Deliverable 7: Testing and Quality Assurance
Workstream 7.1: Test Planning and Preparation
o Work Package 7.1.1: Develop comprehensive test plans and strategies.
o Work Package 7.1.2: Create test cases and scripts for all functionalities.
o Work Package 7.1.3: Set up testing environments on various mobile platforms.
o Work Package 7.1.4: Train the testing team on test procedures.
Workstream 7.2: Functional and Integration Testing
o Work Package 7.2.1: Execute functional tests for each module.
o Work Package 7.2.2: Perform integration tests between the app and systems.
o Work Package 7.2.3: Document and track defects and issues.
o Work Package 7.2.4: Resolve defects and validate fixes.
Workstream 7.3: Performance, Load, Compatibility, and Security Testing
o Work Package 7.3.1: Conduct performance testing on mobile networks.
o Work Package 7.3.2: Perform load testing for scalability.
o Work Package 7.3.3: Carry out security testing to identify vulnerabilities.
o Work Package 7.3.4: Conduct compatibility testing across devices and OS versions.
o Work Package 7.3.5: Collaborate on remediation efforts.
Workstream 7.4: User Acceptance Testing (UAT)
o Work Package 7.4.1: Plan UAT activities with stakeholders.
o Work Package 7.4.2: Prepare UAT scenarios and guides.
o Work Package 7.4.3: Facilitate UAT sessions with Style Advisors.
o Work Package 7.4.4: Collect user feedback and enhancement requests.
o Work Package 7.4.5: Obtain formal UAT sign-off.

Deliverable 8: Training and Change Management
Workstream 8.1: Training Material Development
o Work Package 8.1.1: Develop training manuals and user guides.
o Work Package 8.1.2: Create interactive e-learning modules.
o Work Package 8.1.3: Prepare quick reference materials.
o Work Package 8.1.4: Design training assessments and feedback forms.
Workstream 8.2: Training Delivery
o Work Package 8.2.1: Schedule training sessions with Style Advisors.
o Work Package 8.2.2: Conduct training workshops using mobile devices.
o Work Package 8.2.3: Provide hands-on practice sessions.
o Work Package 8.2.4: Assess training effectiveness and adjust as needed.
Workstream 8.3: Change Management Initiatives
o Work Package 8.3.1: Develop a change management plan.
o Work Package 8.3.2: Communicate benefits and changes to stakeholders.
o Work Package 8.3.3: Address user concerns and resistance.
o Work Package 8.3.4: Establish support channels for ongoing assistance.

Deliverable 9: Deployment and Rollout
Workstream 9.1: Deployment Planning
o Work Package 9.1.1: Determine the deployment strategy (pilot vs. full-scale).
o Work Package 9.1.2: Select pilot stores and define criteria.
o Work Package 9.1.3: Develop deployment timelines and checklists.
o Work Package 9.1.4: Prepare rollback and contingency plans.
o Work Package 9.1.5: Plan for app store submissions and approvals.
Workstream 9.2: Mobile App Deployment
o Work Package 9.2.1: Set up the production environment for the app.
o Work Package 9.2.2: Deploy the app to devices or app stores.
o Work Package 9.2.3: Configure app settings for each store and device.
o Work Package 9.2.4: Perform final validation before go-live.
o Work Package 9.2.5: Ensure compliance with app store guidelines.
Workstream 9.3: Post-Deployment Support and Monitoring
o Work Package 9.3.1: Establish a support team for issue resolution.
o Work Package 9.3.2: Monitor app performance and user metrics.
o Work Package 9.3.3: Gather feedback and identify improvement areas.
o Work Package 9.3.4: Plan for updates and enhancements.
o Work Package 9.3.5: Manage app updates through app stores.

Deliverable 10: Project Closure and Documentation
Workstream 10.1: Final Documentation
o Work Package 10.1.1: Compile all technical documentation.
o Work Package 10.1.2: Document operational procedures and maintenance plans.
o Work Package 10.1.3: Archive project communications and reports.
o Work Package 10.1.4: Prepare a project closure report.
Workstream 10.2: Project Evaluation and Lessons Learned
o Work Package 10.2.1: Evaluate project performance against objectives.
o Work Package 10.2.2: Organize lessons learned workshops.
o Work Package 10.2.3: Document best practices and improvement areas.
o Work Package 10.2.4: Share findings for organizational learning.
Workstream 10.3: Administrative Closure
o Work Package 10.3.1: Reconcile budgets and complete financial transactions.
o Work Package 10.3.2: Close out contracts with vendors and service providers.
o Work Package 10.3.3: Release project team members and reassign as necessary.
o Work Package 10.3.4: Celebrate project completion and recognize contributions.

This is the end of the fourth slide of the powerpoint, Project Scope, a work breakdown structure.

The first excel worksheet tab has the same content as the fourth slide. Just that the fourth slide may have some of the work packages omitted as the slide can show limited work packages.

This is the start of the fifth slide of the powerpoint, project organization chart.
Top of the chart is Aritzia Leadership, CIO and EVP of Retail.
Next level is Aritzia Project Management Office, project manager of aritzia.
Next level is Vendor Project Management Office, project manager of vendor.
Next level there are 5 teams, Aritzia Project Management Office, Project Analyst x2. Same level there is Aritzia IT Solutions Department, Integration Lead / Solution Architect, Integration Specialist x2, System Analyst. Same level there is Aritzia IT Security Department, Security Analyst. Same level there is Vendor Development Team, Lead Developer / Technical Lead, Mobile Developers x2, Backend Developer x2, UI/UX Designer x1. Same level there is also Vendor QA Team, QA Lead, QA Testers x 2. Outside the levels, there is also am Aritzia Project Steering Committee, consists of CIO, EVP of Retail, Head of IT Solutions, Head of Project Management Office, Head of IT Security. Also outside the levels, there is also Subject Matter Advisors, with Retail Operations Manager, Store Manager, Style Advisor SME x3, Marketing Manager, Legal Advisor providing support. There might also be Other Support if necessary.
This is the end of the fifth slide of the powerpoint, project organization chart.
This is the start of the sixth slide of the powerpoint, the project timeline and schedule visualized in a Gannt chart.

Project Management and Governance
o Workstream 1.1: Project Initiation and Planning
o Week 1-2:
o 1.1.1 Define project scope, objectives, and success criteria.
o 1.1.2 Develop the project charter and obtain approvals.
o 1.1.3 Assemble the project team and assign roles/responsibilities.
o 1.1.4 Develop a detailed project plan (schedule, budget, resources).
o 1.1.5 Establish the project governance framework.
o 1.1.6 Conduct project kickoff meetings with key stakeholders.
o Milestones:
o M1: Project Scope Document Completed (Week 1)
o M2: Project Charter Approved (End of Week 2)
o M3: Project Kickoff Completed (End of Week 2)
o Approval Gate:
o AG1: Scope Approval (End of Week 1)
o AG2: Charter Approval (End of Week 1)
o AG3: Project Plan Approval (End of Week 2)
2. Vendor Management
o Workstream 2.1: Vendor Selection and Contracting
o Week 1-5:
o 2.1.1 Identify vendor requirements and evaluation criteria.
o 2.1.2 Issue RFPs/RFQs and collect proposals.
o 2.1.3 Evaluate vendor proposals.
o 2.1.4 Negotiate contracts and service-level agreements (SLAs).
o 2.1.5 Finalize agreements and secure approvals.
o Milestones:
o M4: Vendor Requirements Defined (Week 1)
o M5: Vendor Evaluations Completed (End of Week 3)
o M6: Vendor Contracts Finalized (End of Week 4)
o M7: Vendor Contracts Signed (End of Week 5)
o Approval Gate:
o AG4: Vendor Contract Approval (End of Week 5)
3. Requirements Gathering and Analysis
o Workstream 3.1: Requirements Gathering and Analysis
o Week 2-6:
o 3.1.1 Engage business stakeholders and Style Advisors for input.
o 3.1.2 Document functional requirements.
o 3.1.3 Define non-functional requirements.
o 3.1.4 Specify supported platforms and devices.
o 3.1.5 Include security and compliance requirements.
o 3.1.6 Prioritize features and create requirements specification.
o Milestone:
o M8: Requirements Specification Document Completed (End of Week 6)
o Approval Gate:
o AG5: Requirements Approval (End of Week 5)

Systems Integration Planning and Design
o Workstream 5.1: Integration Planning and Design
o Week 6-8:
o 5.1.1 Analyze existing systems for integration.
o 5.1.2 Define integration architecture and data flow diagrams.
o 5.1.3 Identify required interfaces and APIs.
o 5.1.4 Establish the integration environment and tools.
o Milestone:
o M9: Integration Planning and Design Completed (End of Week 8)
5. Data Security and Compliance Planning
o Workstream 6.1: Security Assessment and Planning
o Week 7-10:
o 6.1.1 Identify security requirements and compliance obligations.
o 6.1.2 Conduct security risk assessments.
o 6.1.3 Develop security policies and procedures.
o 6.1.4 Plan for incident response and disaster recovery.
o Milestone:
o M10: Security and Compliance Plan Completed (End of Week 10)
6. Mobile App Design and User Experience
o Workstream 3.2: Mobile App Design and User Experience
o Week 9-12:
o 3.2.1 Develop mobile app wireframes and mock-ups.
o 3.2.2 Define UI standards consistent with Aritzia's branding.
o 3.2.3 Create interactive prototypes for stakeholder review.
o 3.2.4 Incorporate feedback and finalize app design.
o 3.2.5 Ensure accessibility standards are met.
o Milestone:
o M11: App Design Finalized (End of Week 12)
o Approval Gate:
o AG6: Design Approval (End of Week 12)

App Customization and Development
o Workstream 3.3: Mobile App Customization and Configuration
o Weeks 13-28:
o 3.3.1 Customize the prepackaged mobile app.
o 3.3.2 Configure the Digital Black Book feature.
o 3.3.3 Integrate the Product Catalogue.
o 3.3.4 Implement mobile-specific features.
o 3.3.5 Perform unit testing of customized components.
o Milestone:
o M12: App Development Completed (End of Week 28)
o
8. Communications Platform Development
o Workstream 4.1 & 4.2: Communications Platform Development
o Weeks 15-28:
o 4.1.1 Define communications platform requirements.
o 4.2.1 Select communications service provider.
o 4.2.2 Develop communications module.
o 4.2.3 Implement authentication mechanisms.
o 4.2.4 Create message templates and personalization options.
o Milestone:
o M13: Communications Platform Development Completed (End of Week 28)
9. Integration Development
o Workstream 5.2: Integration Development
o Weeks 15-28:
o 5.2.1 Develop APIs for customer data and inventory access.
o 5.2.2 Implement middleware solutions.
o 5.2.3 Ensure real-time data synchronization.
o 5.2.4 Develop error handling and logging mechanisms.
o Milestone:
o M14: Integration Development Completed (End of Week 28)

Implementation of Security Measures
o Workstream 6.2: Implementation of Security Measures
o Weeks 28-32:
o 6.2.1 Implement data encryption.
o 6.2.2 Set up secure authentication protocols.
o 6.2.3 Configure access controls.
o 6.2.4 Establish security monitoring and auditing.
o Milestone:
o M15: Security Measures Implemented (End of Week 32)
11. Testing and Quality Assurance
o Workstream 7.1: Test Planning and Preparation
o Weeks 29-31:
o 7.1.1 Develop test plans and strategies.
o 7.1.2 Create test cases and scripts.
o 7.1.3 Set up testing environments.
o 7.1.4 Train the testing team.
o Workstream 7.2: Functional and Integration Testing
o Weeks 31-34:
o 7.2.1 Execute functional tests.
o 7.2.2 Perform integration tests.
o 7.2.3 Document and track defects.
o 7.2.4 Resolve defects and validate fixes.
o Milestone:
o M16: Functional and Integration Testing Completed (End of Week 34)

Advanced Testing and Compliance
o Workstream 7.3: Performance, Load, Compatibility, and Security Testing
o Weeks 34-38:
o 7.3.1 Conduct performance testing.
o 7.3.2 Perform load testing.
o 7.3.3 Carry out security testing.
o 7.3.4 Conduct compatibility testing.
o 7.3.5 Collaborate on remediation efforts.
o Workstream 6.3: Compliance and Regulatory Alignment
o Weeks 33-36:
o 6.3.1 Ensure adherence to data protection laws.
o 6.3.2 Update user agreements and privacy policies.
o 6.3.3 Obtain legal approvals and certifications.
o 6.3.4 Conduct compliance training for project team members.
o Milestone:
o M17: Advanced Testing and Compliance Achieved (End of Week 38)
13. User Acceptance Testing (UAT)
o Workstream 7.4: UAT
o Weeks 38-40:
o 7.4.1 Plan UAT activities.
o 7.4.2 Prepare UAT scenarios and guides.
o 7.4.3 Facilitate UAT sessions with Style Advisors.
o 7.4.4 Collect feedback and enhancement requests.
o 7.4.5 Obtain formal UAT sign-off.
o Milestone:
o M18: UAT Sign-Off Obtained (End of Week 40)
o Approval Gate:
o AG7: UAT Approval(End of Week 40)
o
14. Training and Change Management
o Workstream 8.1: Training Material Development
o Weeks 30-36:
o 8.1.1 Develop training manuals and user guides.
o 8.1.2 Create interactive e-learning modules.
o 8.1.3 Prepare quick reference materials.
o 8.1.4 Design training assessments and feedback forms.
o Workstream 8.2: Training Delivery
o Weeks 36-40:
o 8.2.1 Schedule training sessions.
o 8.2.2 Conduct training workshops.
o 8.2.3 Provide hands-on practice sessions.
o 8.2.4 Assess training effectiveness.
o Milestone:
o M19: Training Completed (End of Week 40)

Deployment Planning and Rollout
o Workstream 9.1: Deployment Planning
o Weeks 40-41:
o 9.1.1 Determine the deployment strategy.
o 9.1.2 Select pilot stores and define criteria.
o 9.1.3 Develop deployment timelines and checklists.
o 9.1.4 Prepare rollback and contingency plans.
o 9.1.5 Plan for app store submissions and approvals.
o Milestone:
o M20: Deployment Plan Finalized (End of Week 41)
o Workstream 9.2: Mobile App Deployment
o Weeks 41-43:
o 9.2.1 Set up the production environment.
o 9.2.2 Deploy the app to devices or app stores.
o 9.2.3 Configure app settings for each store and device.
o 9.2.4 Perform final validation before go-live.
o 9.2.5 Ensure compliance with app store guidelines.
o Milestone:
o M21: App Deployed (End of Week 43)

Post-Deployment Support
o Workstream 9.3: Post-Deployment Support and Monitoring
o Weeks 43-52:
o 9.3.1 Establish a support team for issue resolution.
o 9.3.2 Monitor app performance and user metrics.
o 9.3.3 Gather feedback and identify improvement areas.
o 9.3.4 Plan for updates and enhancements.
17. Project Closure and Documentation
o Workstream 10.1: Final Documentation
o Weeks 49-50:
o 10.1.1 Compile all technical documentation.
o 10.1.2 Document operational procedures and maintenance plans.
o 10.1.3 Archive project communications and reports.
o 10.1.4 Prepare a project closure report.
o Workstream 10.2: Project Evaluation and Lessons Learned
o Weeks 51-52:
o 10.2.1 Evaluate project performance against objectives.
o 10.2.2 Organize lessons learned workshops.
o 10.2.3 Document best practices and improvement areas.
o 10.2.4 Share findings for organizational learning.
o Workstream 10.3: Administrative Closure
o Week 52:
o 10.3.1 Reconcile budgets and complete financial transactions.
o 10.3.2 Close out contracts with vendors and service providers.
o 10.3.3 Release project team members.
o 10.3.4 Celebrate project completion and recognize contributions.
o Milestone:
o M22: Project Closure Completed (End of Week 52)
o Approval Gate:
o AG7: UAT Approval(End of Week 52)

This is the end of the sixth slide of the powerpoint, the project timeline and schedule visualized in a Gannt chart.

Please note that the high-level project plan and project schedule are combined into one Gannt chart on the sixth slide. But comparing to the project schedule, the Gannt Chart on the sixth slide has less details. Then the full detailed project schedule is presented in the second excel sheet tab. This is the start of the second excel sheet tab.

Project Schedule Table

Phase/Workstream Task ID Task Name Start Week End Week Duration (Weeks) Responsible Dependencies Milestones Approval Gates
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.1 Define project scope, objectives, and success criteria Week 1 Week 1 0.5 Project Manager from Aritzia, None M1: Project Scope Document Completed AG1: Scope Approval
Project Analyst x2
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.2 Develop the project charter and obtain approvals Week 1 Week 1 0.5 Project Manager from Aritzia 1.1.1 M2: Project Charter Approved AG2: Charter Approval
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.3 Assemble the project team and assign roles/responsibilities Week 1 Week 2 1 Project Manager from Aritzia, 1.1.2 M3: Project Team Assembled
Head of PMO
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.4 Develop a detailed project plan (schedule, budget, resources) Week 2 Week 2 1 Project Manager from Aritzia, 1.1.3 M4: Detailed Project Plan Approved AG3: Project Plan Approval
Integration Lead / Solution Architect,
Vendor Project Manager
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.5 Establish the project governance framework Week 2 Week 2 0.5 Project Manager from Aritzia, 1.1.4 M5: Governance Framework Established
CIO
Phase 1: Project Initiation and Planning (Workstream 1.1) 1.1.6 Conduct project kickoff meetings with key stakeholders Week 2 Week 2 0.5 Project Manager from Aritzia 1.1.5 M6: Project Kickoff Completed
Phase 2: Vendor Selection and Contracting (Workstream 2.1) 2.1.1 Identify vendor requirements and evaluation criteria Week 1 Week 1 0.5 Project Manager from Aritzia, None M4: Vendor Requirements Defined
Project Analyst x2
Phase 2: Vendor Selection and Contracting (Workstream 2.1) 2.1.2 Issue RFPs/RFQs and collect proposals Week 1 Week 3 2 Project Manager from Aritzia, 2.1.1
Project Analyst x2
Phase 2: Vendor Selection and Contracting (Workstream 2.1) 2.1.3 Evaluate vendor proposals based on expertise and project needs Week 3 Week 4 1 Project Manager from Aritzia, 2.1.2 M5: Vendor Evaluations Completed
Head of IT Solutions,
CIO
Phase 2: Vendor Selection and Contracting (Workstream 2.1) 2.1.4 Negotiate contracts and service-level agreements (SLAs) Week 4 Week 5 1 Project Manager from Aritzia, 2.1.3 M6: Vendor Contracts Finalized
Legal Advisor,
Vendor Project Manager
Phase 2: Vendor Selection and Contracting (Workstream 2.1) 2.1.5 Finalize agreements and secure approvals Week 5 Week 5 0.5 Project Manager from Aritzia, 2.1.4 M7: Vendor Contracts Signed AG4: Vendor Contract Approval
CIO,
Legal Advisor
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.1 Engage stakeholders and Style Advisors for input Week 2 Week 3 2 Project Analyst x2, 1.1.6, 2.1.5
Style Advisor SME x3
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.2 Document functional requirements Week 3 Week 4 2 Project Analyst x2 3.1.1
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.3 Define non-functional requirements Week 3 Week 4 2 Project Analyst x2, 3.1.1
Integration Lead / Solution Architect
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.4 Specify supported platforms and devices Week 4 Week 5 2 Project Analyst x2, 3.1.2, 3.1.3
Integration Lead / Solution Architect
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.5 Include security and compliance requirements Week 4 Week 5 2 Project Analyst x2, 3.1.2, 3.1.3
Security Analyst
Phase 3: Requirements Gathering and Analysis (Workstream 3.1) 3.1.6 Prioritize features and create requirements specification Week 5 Week 6 1 Project Manager from Aritzia, 3.1.4, 3.1.5 M8: Requirements Specification Completed AG5: Requirements Approval
Project Analyst x2
Phase 4: Systems Integration Planning and Design (Workstream 5.1) 5.1.1 Analyze existing systems for integration Week 6 Week 6 1 Integration Lead / Solution Architect, 3.1.6
System Analyst
Phase 4: Systems Integration Planning and Design (Workstream 5.1) 5.1.2 Define integration architecture and data flow diagrams Week 7 Week 7 1 Integration Lead / Solution Architect, 5.1.1
System Analyst,
Vendor Project Manager
Phase 4: Systems Integration Planning and Design (Workstream 5.1) 5.1.3 Identify required interfaces and APIs Week 7 Week 8 2 Integration Specialist x2 5.1.2
Phase 4: Systems Integration Planning and Design (Workstream 5.1) 5.1.4 Establish the integration environment and tools Week 8 Week 8 1 Integration Lead / Solution Architect, 5.1.3 M9: Integration Planning Completed
System Analyst
Phase 5: Security Assessment and Planning (Workstream 6.1) 6.1.1 Identify security requirements and compliance obligations Week 7 Week 8 2 Security Analyst 3.1.6
Phase 5: Security Assessment and Planning (Workstream 6.1) 6.1.2 Conduct security risk assessments Week 8 Week 9 2 Security Analyst 6.1.1
Phase 5: Security Assessment and Planning (Workstream 6.1) 6.1.3 Develop security policies and procedures Week 9 Week 10 2 Security Analyst 6.1.2
Phase 5: Security Assessment and Planning (Workstream 6.1) 6.1.4 Plan for incident response and disaster recovery Week 10 Week 11 2 Security Analyst 6.1.3 M10: Security and Compliance Plan Completed
Phase 6: Mobile App Design and User Experience (Workstream 3.2) 3.2.1 Develop mobile app wireframes and mock-ups Week 9 Week 10 2 UI/UX Designer 3.1.6
Phase 6: Mobile App Design and User Experience (Workstream 3.2) 3.2.2 Define UI standards consistent with Aritzia's branding Week 10 Week 11 2 UI/UX Designer, 3.2.1
Marketing Manager
Phase 6: Mobile App Design and User Experience (Workstream 3.2) 3.2.3 Create interactive prototypes for stakeholder review Week 11 Week 12 2 UI/UX Designer 3.2.2
Phase 6: Mobile App Design and User Experience (Workstream 3.2) 3.2.4 Incorporate feedback and finalize app design Week 12 Week 12 1 UI/UX Designer 3.2.3 M11: App Design Finalized AG6: Design Approval
Phase 6: Mobile App Design and User Experience (Workstream 3.2) 3.2.5 Ensure accessibility standards are met Week 12 Week 13 2 UI/UX Designer 3.2.4
Phase 7: Mobile App Customization and Configuration (Workstream 3.3) 3.3.1 Customize the prepackaged mobile app Week 13 Week 28 16 Lead Developer / Technical Lead, 3.2.4
Mobile Developers x2
Phase 7: Mobile App Customization and Configuration (Workstream 3.3) 3.3.2 Configure the Digital Black Book feature Week 13 Week 18 6 Mobile Developers x2, 3.3.1
Integration Specialist x2
Phase 7: Mobile App Customization and Configuration (Workstream 3.3) 3.3.3 Integrate the Product Catalogue Week 15 Week 20 6 Mobile Developers x2, 3.3.2
Integration Specialist x2
Phase 7: Mobile App Customization and Configuration (Workstream 3.3) 3.3.4 Implement mobile-specific features Week 17 Week 24 8 Mobile Developers x2 3.3.1
Phase 7: Mobile App Customization and Configuration (Workstream 3.3) 3.3.5 Perform unit testing of customized components Week 13 Week 28 16 QA Testers x2 Concurrent M12: App Development Completed
Phase 8: Communications Platform Development (Workstreams 4.1 & 4.2) 4.1.1 Define communications platform requirements Week 15 Week 16 2 Project Analyst x2, 3.1.6
Lead Developer / Technical Lead
Phase 8: Communications Platform Development (Workstreams 4.1 & 4.2) 4.2.1 Select communications service provider Week 16 Week 17 1 Vendor Project Manager 4.1.1
Phase 8: Communications Platform Development (Workstreams 4.1 & 4.2) 4.2.2 Develop communications module within the mobile app Week 17 Week 24 8 Mobile Developers x2 4.2.1
Phase 8: Communications Platform Development (Workstreams 4.1 & 4.2) 4.2.3 Implement authentication mechanisms Week 19 Week 28 10 Mobile Developers x2, 4.2.2 M13: Communications Platform Completed
Security Analyst
Phase 9: Integration Development (Workstream 5.2) 5.2.1 Develop APIs for customer data and inventory access Week 15 Week 20 6 Backend Developer x2 5.1.4
Phase 9: Integration Development (Workstream 5.2) 5.2.2 Implement middleware solutions Week 20 Week 24 4 Integration Specialist x2 5.2.1
Phase 9: Integration Development (Workstream 5.2) 5.2.3 Ensure real-time data synchronization Week 24 Week 26 2 Integration Lead / Solution Architect 5.2.2
Phase 9: Integration Development (Workstream 5.2) 5.2.4 Develop error handling and logging mechanisms Week 26 Week 28 2 Integration Specialist x2 5.2.3 M14: Integration Development Completed
Phase 9: Integration Development (Workstream 5.3) 5.3.1 Perform data mapping between systems and the mobile app Week 15 Week 17 3 Integration Specialist x2 5.1.4
Phase 9: Integration Development (Workstream 5.3) 5.3.2 Establish data transformation rules and processes Week 17 Week 19 3 Integration Lead / Solution Architect, System Analyst 5.3.1
Phase 9: Integration Development (Workstream 5.3) 5.3.3 Set up data validation and integrity checks Week 19 Week 21 3 Integration Specialist x2 5.3.2
Phase 9: Integration Development (Workstream 5.3) 5.3.4 Schedule and manage data synchronization tasks Week 21 Week 28 8 Integration Lead / Solution Architect, System Analyst 5.3.3 M14: Integration Development Completed
Phase 10: Implementation of Security Measures (Workstream 6.2) 6.2.1 Implement data encryption Week 28 Week 30 2 Security Analyst, 3.3.4, 4.2.3
Mobile Developers x2
Phase 10: Implementation of Security Measures (Workstream 6.2) 6.2.2 Set up secure authentication protocols Week 30 Week 31 1 Security Analyst, 6.2.1
Integration Lead / Solution Architect
Phase 10: Implementation of Security Measures (Workstream 6.2) 6.2.3 Configure access controls Week 31 Week 32 1 Security Analyst, 6.2.2
System Analyst
Phase 10: Implementation of Security Measures (Workstream 6.2) 6.2.4 Establish security monitoring and auditing Week 31 Week 32 2 Security Analyst 6.2.2 M15: Security Measures Implemented
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.1.1 Develop test plans and strategies Week 29 Week 31 3 QA Lead, 3.3.4, 4.2.3
QA Testers x2
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.1.2 Create test cases and scripts Week 31 Week 32 2 QA Testers x2 7.1.1
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.1.3 Set up testing environments Week 31 Week 32 2 QA Testers x2 7.1.1
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.1.4 Train the testing team Week 31 Week 32 2 QA Lead 7.1.1
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.2.1 Execute functional tests Week 32 Week 34 3 QA Testers x2 7.1.2, 7.1.3
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.2.2 Perform integration tests Week 33 Week 35 3 QA Testers x2 7.2.1
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.2.3 Document and track defects Week 32 Week 35 4 QA Testers x2 Concurrent
Phase 11: Testing and Quality Assurance (Workstreams 7.1 & 7.2) 7.2.4 Resolve defects and validate fixes Week 34 Week 36 3 Mobile Developers x2, 7.2.3 M16: Functional & Integration Testing Completed
Backend Developer x2,
QA Testers x2
Phase 12: Advanced Testing (Workstream 7.3) 7.3.1 Conduct performance testing Week 34 Week 38 5 QA Testers x2 7.2.4
Phase 12: Advanced Testing (Workstream 7.3) 7.3.2 Perform load testing Week 34 Week 38 5 QA Testers x2 7.2.4
Phase 12: Advanced Testing (Workstream 7.3) 7.3.3 Carry out security testing Week 34 Week 38 5 Security Analyst, 7.2.4
QA Testers x2
Phase 12: Advanced Testing (Workstream 7.3) 7.3.4 Conduct compatibility testing Week 34 Week 38 5 QA Testers x2 7.2.4
Phase 12: Advanced Testing (Workstream 7.3) 7.3.5 Collaborate on remediation efforts Week 36 Week 39 4 QA Testers x2, 7.3.1 - 7.3.4
Mobile Developers x2,
Backend Developer x2
Phase 12: Compliance Alignment (Workstream 6.3) 6.3.1 Ensure adherence to data protection laws Week 33 Week 36 4 Legal Advisor, 6.1.4
Security Analyst
Phase 12: Compliance Alignment (Workstream 6.3) 6.3.2 Update user agreements and privacy policies Week 34 Week 36 3 Legal Advisor 6.3.1
Phase 12: Compliance Alignment (Workstream 6.3) 6.3.3 Obtain legal approvals and certifications Week 36 Week 38 3 Legal Advisor 6.3.2
Phase 12: Compliance Alignment (Workstream 6.3) 6.3.4 Conduct compliance training for project team members Week 37 Week 38 2 Legal Advisor, 6.3.3 M17: Advanced Testing & Compliance Achieved
Security Analyst
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4) 7.4.1 Plan UAT activities Week 38 Week 38 1 Project Analyst x2 7.3.5
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4) 7.4.2 Prepare UAT scenarios and guides Week 38 Week 39 2 Project Analyst x2 7.4.1
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4) 7.4.3 Facilitate UAT sessions with Style Advisors Week 39 Week 40 2 Project Analyst x2, 7.4.2
Style Advisor SME x3
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4) 7.4.4 Collect feedback and enhancement requests Week 39 Week 40 3 Project Analyst x2 7.4.3
Phase 13: User Acceptance Testing (UAT) (Workstream 7.4) 7.4.5 Obtain formal UAT sign-off Week 40 Week 40 1 Project Manager from Aritzia, 7.4.4 M18: UAT Sign-Off Obtained AG7: UAT Approval
Project Analyst x2
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.1.1 Develop training manuals and user guides Week 30 Week 36 7 Project Analyst x2, Ongoing
Style Advisor SME x3
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.1.2 Create interactive e-learning modules Week 32 Week 38 7 Project Analyst x2 8.1.1
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.1.3 Prepare quick reference materials Week 35 Week 38 4 Project Analyst x2 8.1.2
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.1.4 Design training assessments and feedback forms Week 36 Week 38 3 Project Analyst x2 8.1.2
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.2.1 Schedule training sessions Week 36 Week 37 2 Project Analyst x2 8.1.4
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.2.2 Conduct training workshops using mobile devices Week 37 Week 39 3 Project Analyst x2, 8.2.1
Style Advisor SME x3
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.2.3 Provide hands-on practice sessions Week 38 Week 40 3 Project Analyst x2, 8.2.2
Style Advisor SME x3
Phase 14: Training and Change Management (Workstreams 8.1 & 8.2) 8.2.4 Assess training effectiveness and adjust as needed Week 39 Week 40 2 Project Analyst x2 8.2.3 M19: Training Completed
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.1.1 Determine the deployment strategy Week 40 Week 41 1 Project Manager from Aritzia, 7.4.5
Integration Lead / Solution Architect,
Vendor Project Manager
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.1.2 Select pilot stores and define criteria Week 40 Week 41 2 Project Manager from Aritzia, 9.1.1
Retail Operations Manager
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.1.3 Develop deployment timelines and checklists Week 41 Week 42 2 Project Manager from Aritzia, 9.1.2
Integration Lead / Solution Architect
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.1.4 Prepare rollback and contingency plans Week 42 Week 43 2 Project Manager from Aritzia, 9.1.3
Integration Lead / Solution Architect
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.1.5 Plan for app store submissions and approvals Week 43 Week 44 2 Lead Developer / Technical Lead, 9.1.3 M20: Deployment Plan Finalized
Project Manager from Aritzia
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.2.1 Set up the production environment Week 43 Week 44 2 Integration Lead / Solution Architect, 9.1.5
System Analyst
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.2.2 Deploy the app to devices or app stores Week 44 Week 45 2 Mobile Developers x2, 9.2.1
Integration Lead / Solution Architect
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.2.3 Configure app settings for each store and device Week 45 Week 46 2 Mobile Developers x2, 9.2.2
Integration Specialist x2
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.2.4 Perform final validation before go-live Week 46 Week 47 2 QA Testers x2, 9.2.3
Project Manager from Aritzia
Phase 15: Deployment Planning & Mobile App Deployment (Workstreams 9.1 & 9.2) 9.2.5 Ensure compliance with app store guidelines Week 46 Week 47 2 Mobile Developers x2, 9.2.4 M21: App Deployed
Legal Advisor
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3) 9.3.1 Establish a support team for issue resolution Week 47 Week 47 1 Project Manager from Aritzia, 9.2.5
Support Team (Assigned from existing roles)
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3) 9.3.2 Monitor app performance and user metrics Week 47 Week 52 6 Support Team (Assigned from existing roles) 9.2.5
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3) 9.3.3 Gather feedback and identify improvement areas Week 47 Week 52 6 Support Team (Assigned from existing roles), 9.2.5
Project Analyst x2
Phase 16: Post-Deployment Support and Monitoring (Workstream 9.3) 9.3.4 Plan for updates and enhancements Week 49 Week 52 4 Project Manager from Aritzia, 9.3.3
Lead Developer / Technical Lead
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.1.1 Compile all technical documentation Week 49 Week 50 2 Project Manager from Aritzia, 9.3.4
Project Analyst x2
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.1.2 Document operational procedures and maintenance plans Week 50 Week 51 2 Project Manager from Aritzia, 10.1.1
Project Analyst x2
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.1.3 Archive project communications and reports Week 51 Week 52 2 Project Manager from Aritzia, 10.1.2
Project Analyst x2
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.1.4 Prepare a project closure report Week 52 Week 52 1 Project Manager from Aritzia 10.1.3
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.2.1 Evaluate project performance against objectives Week 51 Week 52 2 Project Manager from Aritzia, 10.1.4
Team Leads (from each area)
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.2.2 Organize lessons learned workshops Week 52 Week 52 1 Project Manager from Aritzia 10.2.1
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.2.3 Document best practices and improvement areas Week 52 Week 52 1 Project Manager from Aritzia, 10.2.2
Team Leads (from each area)
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.2.4 Share findings for organizational learning Week 52 Week 52 1 Project Manager from Aritzia 10.2.3
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.3.1 Reconcile budgets and complete financial transactions Week 52 Week 52 1 Project Manager from Aritzia, 10.2.4
Finance Team (Assigned from existing roles)
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.3.2 Close out contracts with vendors and service providers Week 52 Week 52 1 Project Manager from Aritzia, 10.3.1
Legal Advisor
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.3.3 Release project team members Week 52 Week 52 1 Project Manager from Aritzia, 10.3.2
Head of PMO
Phase 17: Project Closure and Documentation (Workstreams 10.1 – 10.3) 10.3.4 Celebrate project completion and recognize contributions Week 52 Week 52 0.5 Project Manager from Aritzia 10.3.3 M22: Project Closure Completed AG8: Final Acceptance

This is the end of the second excel sheet tab.

This is the start of the seventh slide of the powerpoint, the risk register.

Risk ID Risk Description Impact Likelihood Mitigation Strategies Owner
R1 Integration Challenges with Existing Systems High Medium • Conduct thorough integration requirements analysis
• Involve experienced integration specialists
• Perform early and continuous integration testing
• Allocate sufficient time Solution Architect / Integration Lead (Aritzia IT)
R2 Vendor Delays or Non-Performance High Medium • Define clear SLAs and performance metrics
• Maintain regular communication and progress reviews
• Establish contingency plans
• Conduct vendor assessments and review past performance prior to engagement Project Manager
R3 Data Security Breaches High Medium • Implement robust security measures (encryption, secure APIs)
• Conduct regular security audits
• Develop an incident response plan
• Provide security training
• Engage third-party security experts if necessary Security Analyst (Aritzia IT)
R4 Low User Adoption by Style Advisors High Medium • Involve Style Advisors in development and testing
• Provide comprehensive training and support
• Communicate benefits effectively
• Implement change management strategies
• Recognize and reward adoption of the app Project Manager &
Project Analyst
R5 Schedule Delays High Medium • Develop a realistic project schedule with buffer time
• Monitor progress closely
• Use iterative development methodologies
• Communicate potential delays early to stakeholders Project Manager
R6 Scope Creep High Medium • Implement a strict change control process
• Clearly define project scope
• Regularly review scope with the team
• Secure additional resources if needed
• Communicate the impact of scope changes to stakeholders. Project Manager

This is the end of the seventh slide of the powerpoint, the risk register.

This is the start of the eighth slide of the powerpoint, the success criteria.

Success Criterion Definition How to Measure

On-Time Delivery The project is completed within the scheduled timeframe, including app store approvals, avoiding delays. - Project Schedule Variance (PSV): [(Actual - Planned) / Planned Duration] x 100%
Track actual vs. planned dates, including buffer times for approvals
Within Budget The project is delivered without exceeding the allocated budget, accounting for all mobile-specific costs. - Project Cost Variance (PCV): [(Actual Cost - Budgeted Cost) / Budgeted Cost] x 100%
Track all expenditures, including mobile platform fees and testing devices
Update budget forecasts regularly
High User Adoption A significant percentage of Style Advisors adopt and consistently use the app, ensuring the app's effectiveness and achieving expected benefits. - User Adoption Rate: [(Active Users / Total Style Advisors) x 100%]
Retention Rates: Track 7-day and 30-day retention rates
High User Satisfaction Style Advisors express high satisfaction with the app's performance, usability, and features, indicating the app meets user needs and enhances their work experience. - User Satisfaction Score: Use a 5-point Likert scale in surveys
Net Promoter Score (NPS): % Promoters - % Detractors
Seamless Integration The app integrates smoothly with existing systems without major issues, optimizing data synchronization and ensuring reliable functionality across platforms. - Integration Success Rate: [(Successful Integration Test Cases / Total Integration Test Cases) x 100%]
Data Synchronization Performance: Measure sync times and resource utilization
Business Objectives Achieved The app enhances customer engagement, increases sales, and strengthens the Aritzia brand, aligning with the company's strategic goals. - Customer Engagement Metrics: ≥ 10% increase
Sales Performance Metrics: ≥ 10% increase
Push Notification Effectiveness: Open Rates ≥ 20%, Conversion Rates ≥ 5%
This is the end of the eighth slide of the powerpoint, the success criteria.

This is the start of the ninth slide, Q&A

Just this word “Q&A”

This is the end of the ninth slide.