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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

Page: 1 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 1

Exmar Shipmanagement

TECHNICAL SUPERINTENDENT VISIT AND ENGINEERING REVIEW

Vessel

IMO number

Class

Flag

Delivery date TSI in charge

INSPECTION TYPE (Detailed/follow-up/other):

TSI on board from (date & place)

TSI on board until (date & place)

ection & report by (if not TSI in charge):

Insp

Rev.

Date

Description of revision

Approved

Approved

Exmar Shipmanagement

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

Page: 2 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 2

Guidelines – Preliminary
Inspections of Vessels and Equipment - Scoping
The Technical Superintendents are responsible for the periodical technical inspections. The required
frequency is defined on vessel type basis in the Company SMS. For vessels with 2 inspections per 365
days, detailed and follow-up inspections can alternate each other. The detailed inspection consists of –
where applicable- an attendance during a sailing voyage.
The Superintendent carries out inspections of vessels during trading or in dry dock with the purpose of
monitoring the adequacy of the Company SMS and ERP management systems on board and to identify
continuous improvement points. Part of the scope is also an engineering audit to assess the performance
of the engine room team.
Evaluation of vessel’s staff performance is done and crewing department informed of the outcome
including proposals for training and improved performance.
Pre-boarding preparation
Prior to the inspection, the superintendent will prepare the on board inspection by a review of the
previous inspection and the records and reports of maintenance activities as reported by the vessel in the
ERP system. Planned and unplanned maintenance records, KPI performance as well as previous internal
and external inspection and audit results are reviewed in order to determine key areas of inspection.
Class and Statutory validity will be checked by the Certificate Module in the ERP system.
Latest energy efficiency performance records and KPI’s are checked trough the available systems.

Prior to the on board inspection, the extent and focus points of the technical inspection will be discussed
with the Fleet Manager and optionally Head of Technical Compliance.
These focus points will consist but are not limited to elements observed in the formal preparation, new
regulatory requirements to be verified, relevant Company Bulletins follow-up or specific topics such as a
pre- dry dock inspection.
This inspection document also includes questions which aim at observing and reviewing the engineering
practices on board whilst on passage and during day to day operation at sea which meet the
requirements from TMSA 4.4.5.
On board inspection
Upon boarding, a kick-off meeting must be done with the vessel staff to make an inspection planning in
line with vessel normal operations.
The Superintendent will, using this standard questionnaire, assess if the vessel’s condition, structure and
maintenance as well as operation and maintenance of machinery and equipment corresponds to the
required standards.

During the detailed inspection, the Superintendent must at least attend and evaluate:

A safety meeting (Monthly HSEEQ Meeting)
A Daily Coordination meeting
Toolbox meetings
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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 3

A safety observation round
Witness testing of key equipment such as emergency fire pump, emergency diesel generator,
emergency lighting, etc.
A drill
Recommended: a tank/enclosed space structural inspection and a scavenge space inspection
Upon completion of the inspection, a joint meeting must be held between the Superintendent and the ship
staff in order to discuss and record, as may be deemed necessary (but not limited to) :
adjustments to the PMS resulting from the inspection
Observations and action plan listing and the planning for completion of such actions
actions resulting from outstanding statements/corrective actions entered in the system
actions resulting from outstanding comments generated from vetting or external auditing
inspections
actions to improve the performance of the HSEQ management systems on board.
Report Procedure & Structure
During and following the inspection the report is to be completed by the Superintendent. It shall contain :
Responses to the standard questionnaire, built around the ship engineering systems. The
division and coding of the systems is following the accounting structure.
The standard questionnaire is based on the OCIMF Ship Inspection Report (SIRE)
questionnaire and enriched with statutory and technical performance attention points
The relevant SIRE Chapter is highlighted in the questionnaire as reference. Guidance notes
on the questions can be found in the SIRE Questionnaire.
The target of the questionnaire is, in combination with additional remarks and picture
material to outline the condition assessment as found during the inspection.
Photographs: additional photographs may be taken when useful to demonstrate particular
items or maintenance works done.
The action list which identifies elements for action, including the responsible, a deadline and
identification of the SIRE Chapter if applicable.
o Each action list element MUST be reported as an unscheduled maintenance job- type
“Internal Inspection/Audit/Visit” in the ERP system, including the due date. The
unscheduled job must be created on the specific component in the database for
adequate record keeping. The job title must start with “TSI Inspection” for easy
tracing.
A summarizing count of observations and action points,per SIRE Chapter, for analysis
purposes.
The Superintendent will report the Appraisals of ship staff to Crewing department.

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 4

All questions in the questionnaire must be responded. Potential answers are as such:

Answer

Meaning

Yes
No

N/S
N/A
Good
Satisfactory
Poor

The question asked/element to be checked was seen and verified in compliance.
A non compliance or observation is to be made basis the answer on the
question/element under review. The “No” must be specified and detailed.
Corrective and preventive actions are to be defined.
This element or question could not be seen.
This element or question does not apply to the vessel under inspection
Condition requires no immediate action or comments
Sufficient for compliance however improvement required. Improvement to be
clarified as action point.
Below standard condition. Deficiences require immediate corrective action.
Required action to be defined.

An Executive Summary with key aspects for an overall image of the vessel and main systems must be
reported in the first section of the report.

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 5

EXECUTIVE SUMMARY
Hull and Class Status

Annual survey window

Special survey window

Last Drydock (IWS)

Next Drydock (IWS)

Last Hull Cleaning, if any

Hull Cleaning needed

Open Condition of Class (CoC) or dispensation

Relevant Memoranda

Outstanding upgrades for regulatory compliance

Regulation

Description

Due Date

Close Out

Summary of main systems/vessel elements

Condition

Upcoming requirements (6months)

Safety systems &

equipments

Main engine/propulsion

boiler

Auxiliary engines

Auxiliary boilers

Emission reducing

equipment (SCR, EGR,

Scrubber,..)

Cargo compressors & RU’s

Cargo pumps

BWTS

Navigation &

communication equipment

Cosmetic appearance

Accomodation

Housekeeping

Others

Energy efficiency [KPI graph examples are indicative, ship specific relevant ones to be drawn]

FOC per NM performance (ME only) + Comments [kg/nm]

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 6

FOC/NM comments

SFOC ME (actual/ref)

SFOC AE (actual/ref)

Last hull

cleaning/propeller

polish/docking

Hull cleaning needed?

Baseline behaviour (FOC/Day at Speed [knots])

Ballast – Comparison of last 6 months with previous 6 months (<5Bf)

Laden – Comparison of last 6 months with previous 6 months (<5Bf)

Comments

Maintenance and Critical Spares Statistics – Snapshot

Overdue Maintenance (%)

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TECHNICAL SUPERINTENDENT VISIT AND
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HSEQ3088

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Inspection Report – page 7

Overdue Critical Maintenance (%)

Safety Critical Spare Parts missing (yes/no)?

ACTION LIST
Outstanding open findings from previous technical inspections, if any

Sire

Description

Responsible

Due

Reason & new due date

Ch.

Date

New findings from this inspection/engineering audit

Sire

Description

Responsible

Due

Closed

Ch.

Date

Out

1

TSI/Crew

2

3

Count of new findings per SIRE Chapter

General Info

Certification &

documentation

Crew

Navigation &

communication

Safety management

Pollution prevention

Maritmie security

Cargo & ballast

Mooring

Engine and steering

compartment

General appearance

Ice operations

Ch.

1

2

3

4

5

6

7

8

9

10

11

12

Brief general executive summary (general condition, main impressions, brief
summary of specific focus elements)

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 8

Pre-boarding preparation
General & administration

2

Last PSC (date and place)

2

Outstanding PSC elements, if yes, why?

2

Last vetting (date, place and company)

2

Outstanding vetting elements, if yes, why?

2

When was the last TSI visit?

2

Were findings from the last inspection

reported for follow-up in the ERP system?

When was the last MSI visit?

Were findings from the last internal audit

reported for follow-up in the ERP system?

Any outstanding internal audit elements? If yes, why?

comment

2

Are all class and statutory certificates valid

and correctly filed in the ERP system?

Next docking survey (place, if known, and

date)

2

Last thickness measurement report (date,

company)

2

Last Cap survey, if applicable (date and

rating)

2

Is the vessel free of conditions of class or

significant recommendations, memoranda or

notations?

Are there any relevant conditions of class,

memoranda or dispensations

Maintenance management

10

Are all critical spare parts onboard? If not, are they ordered and when will they be delivered?

Comment

10

Is all critical maintenance completed and reported in a timely manner? If there is any

overdue critical maintenance, what is the reason?

Comment

10

Is all maintenance completed and reported in a timely manner? If there is any overdue

maintenance, what is the reason?

Comment

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 9

Are there any CMS (Continuous Machinery Survey) items overdue?

Comment

Are breakdowns, modifications,… immediately reported and followed-up as unscheduled

maintenance (including bridge, engine and cargo sections)? Are reports complete enough to

describe the failure & requirements for repairs?

Comment

Are there any significant outstanding remarks from the last equipment performance

monitoring reports (VisitShip, Kyma, Vibration measurements, …)

Comment

Section specifics

2

MR03

Verify the last ballast tank, hold space and other

structural inspection reports. Confirm the

inspection report is appended to the job report in

ERP. Is the frequency as per the Company policy

(6-monthly for ships older than 15 years, annual

for ships younger than 15 years)?

MR03

When is next structural inspection due? If soon,

verify potential plan to attend some spaces during

on board inspection.

5

MR15

Verify latest drill reports in the ERP system. Check lessons learned and if

drills are performed in line with SOLAS requirements.

Comment

MR15

Verify with the MSI if there are any recent non conformities, observations,

near misses,… reported requiring verification or discussion on board.

Comment

5

MR15

Re-check latest permits, risk assessments,… & identify focus points for on

board discussion.

Comment

5

MR15

When was the last launching of lifeboat and

rescue boat?

10

MR42

Were there any recent fuel or lube-oil/grease analysis findings which require

further focus during the inspection?

Comment:

MR30

When was the last test of the oil mist detector?

10

MR30

Validate the inventory activity in the ERP system by validating if recent PO’s

were updated accordingly in inventory and by sampling if spare parts usage

is reported on maintenance jobs.

Comment:

10

MR15

When was the last on load test of the emergency

diesel generator?

10

MR21

Has the emergency steering gear been tested within the past three months

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 10

and are the results recorded?

Comment:

Environment & energy efficiency

Charter Party

Actual Values

Maximum Speed Laden

Consumption Laden

AE

ME

AE

ME

Maximum Speed Ballast

Consumption Ballast

ME

AE

ME

AE

Focus points for on board inspection

Important company bulletins/info since last inspection

Reference

Topic

Findings & comments

Bulletin
2021-81//
Procedure
HSEQ1011

Control of Work – Implementation Audit

New regulations

Reference

Topic

Due date

Findings & comments

Focus points from preparation or specific others

Topic

Findings & comments

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 11

On board inspection
General
Vessel schedule & operation during inspection

Vessel’s operation (anchor, voyage,…) &

products being handled

Next port and ETA

Summary of Daily Activities
Must include a safety meeting, a safety tour incl testing of critical equipments and a drill.

Day 1

Day 2

Day 3

Day 4

Persons met during inspection

Name

Company & Reason

Senior officers

Rank

Name

Evaluation done and shared

Master

Choff

Cheng

2Eng

On board documents check

2

Are all minor certificates (safety equipment annuals etc) valid and

correctly filed?

2

Is the last DD report and if applicable CAP report available on board?

2

Is the last TSI inspection report available on board?

2

Is the Internal audit report available on board ?

Is a clear system in place to file OEM Service Letters? Is follow-up

clear?

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 12

Inventories and Maintenance

Perform an random inventory check, validating the inventory in the ERP system with the

stock on board. Report any observations or system issues.

Comment

Is the inventory management done by usage of the barcode (MIM) system? How is the

equipment and is the barcoding done consistently?

Comment

If a condition based maintenance system is in place, using vibration or ultrasound

measurements, is the system followed and fully understood by all involved crew members?

Are there any specific remarks on the topic?

Comment

What is the general condition of the storage locations and lockers? Are they kept clean and

are all parts/stores/equipment properly stored and organised?

Comment

Any other remark on inventory and maintenance?

Comment

Safety mindset

5

Has a shipboard HSEEQ meeting attended ? What were the discussed items and major take-

aways?

Comment

5

Has a safety observation round been witnessed? Which items need attention / improvement?

Comment

5

Have you been involved in Daily Coordination meeting(DCM)? Was the DCM considered ot be

efficient? Did you witness Toolbox talk prior the job being undertaken? Has debriefing been

witnessed?

Comment

5

Do you think there is an active safety culture onboard? Are all crew members in line with

“Taking the Safety Lead”? Are people intervening during unsafe acts or observing unsafe

condition, are crew members looking for improvements and is there an “open environment”

onboard? Give examples of improvements needed and/or best practises.

Comment

5

Is LOTO (Lock Out/tag Out) actively in use as required for safe maintenance execution? Is

sufficient and adequate material on board and is the use and procedure clear?

Comment

Any other comment on Safety Mindset?

Comment

Engine room Safety Management

5

Is vessel’s staff aware of the health hazards of H²S?

10

Is an engineer’s call alarm fitted and is it in good order and tested

regularly and the results recorded?

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 13

10

Are emergency escape routes clearly marked, unobstructed and

adequately lit?

10

Is the level of lighting in all areas of the engine room satisfactory?

10

Is all moving machinery provided with effective guards and eye

protection where this presents a hazard?

5

Is gas welding and burning equipment in good order and spare

oxygen and acetylene cylinders stored apart in a well-ventilated

location outside of the accommodation and engine room? Are hose

connections made by non-reusable ear clamps (not worm drive

clamps)

5

Are officers aware of safety guidelines for electric welding

equipment? Are written guidelines posted and equipment in good

order? Is a valid hot work permit available for the engine room

workshop?

10

Are engineers aware of the operation of the machinery space liquid

fuel system remote closing valves (quick closing valves)? Are the

valves regularly tested and in good order?

10

Are self-closing sounding devices to double bottom tanks in good

order and closed?

10

Is the bilge high level alarm system regularly tested and are records

maintained?

What is the general condition and comments on this section?

Comment

Engineering practices, Engine Management [TMSA 4.4.5 & 12.3.3] –SIRE Ch. 10

10

Has the engineering team been observerd during passage? What was the scope? Describe

phases during which the effective functioning of the engineering team was observed

(manoeuvring, unmanned operations, cargo operations, daily maintenance)

Comment

10

Were general engineering practices found in compliance with company procedures and

industry standards?

Comment

10

Did all the engineers demonstrate sufficient skills, insight and proficiency in line with their

rank and the machinery under their responsibility?

Comment

10

Was there sufficient supervision of junior officers and training of cadets during critical

operation?

Comment

10

Is the engine room equipment as such that it can be operated in unmanned mode?

Comment

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 14

10

Are engineers familiar with safe entry requirements during UMS operations? Especially with

regards to the use of the dead man alarm where fitted? Check the UMS takeover checklists.

Comment

10

Has the Chief Engineer written his own standing orders and are night orders completed &

countersigned? Are all orders well understood and followed? Crosscheck the records.

Comment

10

Are instructions for the usage and re-activation of critical and emergency systems available

for all and clearly posted?

Comment

10

Did engine room staff demonstrate familiarity with the procedure to regain power from the

emergency to the main switchboard?

Comment

10

Did engine room staff demonstrate familiarity with the system to restart all auxiliary

engines?

Comment

10

Did engine room staff demonstrate familiarty with the system to restart the main

engine/propulsion boiler

Comment

10

Are fuel, lubricating and hydraulic oil test results properly filed?

Comment

10

Are detailed bunker transfer instructions available? Check the last bunkering plan &

bunkering checklist if properly prepared and followed.

Comment

Any other comment on Engine Room Management/Engineering Practices?

Comment

Energy efficiency

Is the crew aware of the SEEMP content and measures? Which measures are applied and

what is the feedback?

Comment

Validate the list of consumers (annex to SEEMP) and verify if under certain conditions,

equipment has been switched off as per the list. Identify room for improvement or changes to

the list if any.

Comment

Validate that the crew is aware about Carbon Intensity Index (CII) and that the related

document SEEMP III is available readily. If any actions are described in SEEMP III, are these

adhered to?

Comment

Is there a propulsion power limitation applicable on the vessel (ref. EEXI regulation). If yes, is

everything applied in good order & regulations in general & override functionality and

conditions well understood? Is the Onboard Management Manual (OMM) of the limitation

system available?

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 15

Comment

Any other comment on Energy Efficiency?

Comment

Cyber security

7

Are cyber security policy and procedures part of the SMS? Is there a cyber response plan on

board and is crew aware of the hazards and steps to be taken?

Comment

7

Are crew aware of company policy on control of physical access to all shipboard IT systems?

Are e.g. USB ports protected against unauthorised access. Is ECDIS and other equipment

equally protected?

Comment

Any other comments on cyber security?

Comment

Control of Work Audit (ref Form HSEQ 3328)

No

Questions

Yes

No

N/A

1

Verify how the Control of Work implementation is managed on

board? Is there any dedicated officer/engineer responsible for COW

training to observe the continuity of the implementation?

2

Verify that there is no obsolete documents of Control of Work in use
or posted on board.

3

Are all the training tools about COW are made available to the

crewmembers? (vessel common server, Mintra portal could be

accessed, Risk Matrix & Hazard wheel are posted close to PC,s, RM

Booklets are available on board)

4

Verify crew awareness on new Methodology of Control of Work, Risk
Assessment process, Job Hazard Analysis and Permit to work.

5

Has the Daily Coordination Meeting been conducted regularly? Is the
preparation and conduct of DCM realised efficiently?

6

Is the DCM attended by all personnel required by the procedure?

7

Verify how the unplanned job or a job considered urgent is managed
or handled on board?

8

Verify if the Risk Categorization of Jobs takes place during the Daily

Coordination Meeting and Describe how the risk categorization of the

job is performed ?

9

Where the Simultaneous Operation (SIMOPS) took place in past, was
the formal Risk Assessment created?

10

Verify if the Job Hazard Analysis is used in its intended purpose,
completed and filed accordingly.

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 16

11

Is the Dynamic assessment of risk conducted and observed?

12

Verify that Risk Assesment is completed where preventive and

mitigative safeguards are correctly identified. Is there any relevant

GRA used to strengthen Toolbox Talk and efficiently applied to

reduce administrative workload

13

Have the safeguards been verified by an appointed person, i.e.,

responsible person, authorised person, or anyone from the crew

performing the job?

14

Are the effectiveness of safeguards put in place continuously
monitored?

15

Are the specific forms ( Enclosed Space, Hotwork, Lifting & rigging,

Working At Height - Aloft/outboard, working on High Voltage

Electrical ) duly completed?

16

Are the Lock out Tag out (Formal Isolation Form) and Register used
and maintained on board?

17

Are all jobs or task risks assessed? Verify how the low hazardous Job
is managed onboard?

18

Has the Intervention or Stop Work Authority been initiated when the
unsafe act or unsafe condition is observed?

19

Does the crew understand the purpose and objective of the toolbox

talk? Verify how it is used as safeguards in risk assessment and Job

hazard analysis?

20

Verify if any Lesson Learnt shared in Permit, Job Hazard Analysis,
incident during DCM and HSEEQ Meeting?

MR03 – Hull Structure & Tanks

2 , 5

Verify on board records of structural inspections, verify consistency

and alignment with enclosed space permits.

2

Is the vessel free from structural defects, as far as could be seen

(visible parts of the hull, decks, superstructure and engine room)?

Is the funnel structure free from structural defects such as pinholes,

cracks,…

2

Have ballast tanks or hold spaces been inspected internally and if so,

what were the findings?

Are sample / inspection covers installed on ballast tank manholes

adjacent to fuel oil tanks?

2

Are support arrangements for cargo tanks reported satisfactory ?

(anti-floating, rolling, pitching and anti-collision chocks)

2

What is the cargo tank type? Is the insulation, if applicable in good

order?

What is the general condition of ballast and fresh water tanks in regard to corrosion, wastage of

anodes,… refer also to the Structural Inspection Guidance in the SMS.

comment

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 17

General remarks (for example ship specific hot spots, previous repairs,…)

comment

Structural defects to be repaired during next technical stop or dry dock

comment

Other remarks, if any

comment

Condition of areas and spaces inspected during this visit:

Picture Title

Picture Title

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Inspection Report – page 18

MR06 - Corrosion Protection

11

Is the general condition, visual appearance and cleanliness of all the

weather decks satisfactory?

11

Is the cosmetic outer hull condition satisfactory, are the hull

markings clearly visible ? Is there any signs of marine growth?

11

Do decks in working areas have clearly identified non-slip surfaces?

11

Is the general condition of service pipework free from significant

corrosion and pitting? Is the piping free of soft patches or other

temporary repairs?

Is the crew working as per a ship specific cosmetic maintenance plan

for weather decks? Discuss priorities with the crew and inlcude a

copy in the annex.

Is the paint room in good condition and kept clean, having sufficient

stock for normal maintenance?

Is the deck air compressor, if fitted, in good condition? (including

sufficient spare parts for repair if needed)

If there is a hydroblaster, is it serving the purpose, in good condition

and used frequently?

Is an ICCP fitted and does it work satisfactorily? Are any extra-

ordinary works expected in upcoming dry dock?

Is a MGPU fitted and does it work satisfactorily?

10

Are seawater pumps, sea chests and pipework in good order, free of

hard rust and temporary repairs, particularly in way of ship side

valves?

10

Are cooling water pipes in the cargo compressor room free of rust,

pinholes etc?

10

Are overboard valves and pipes in a satisfactory condition and free of

cement boxes and temporary repairs?

What are the attention areas for cosmetic maintenance on weather decks, deck outfitting and

internal spaces?

Comment

Other remarks, if any

Comment

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Inspection Report – page 19

Outer Hull
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Outer Decks (Foc’sle, Main deck, Main deck between tank domes, Poop deck, Deckhouses,
Accommodation outer decks, funnel, superstructure)
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Inspection Report – page 21

Motor room – Compressor room - Cargo control room
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MR09 Anchors, Mooring & Towing
Mooring Equipment Documentation and Procedures

9

Are the maintenance records on mooring lines maintained in

accordance with Line management plan?

9

Are certificates (as per OCIMF) and inspection reports available for

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mooring ropes and wires and are they tagged accordingly?

9

Are mooring ropes / wires MBL less than bollard and in range of Line

design breaking force range (100-105% of Ships Design MBL)?

9

Are mooring lines secured to bitts and stowed neatly, either on

winches or for mooring operations?

Mooring equipment

9

When was the last winch brake test and is the correct equipment /

procedure in place? Is the setting of brakes adjusted to render at no

more than 60% of the Ship Design MBL?

9

Are mooring winches including hydraulic motors and foundations in

good order?

Is there any visible damages to the winches/windlasses such as

clutch, brake lining adjustment bolt?

9

Do brake linings, drums and pins appear to be in good order?

9

Is mooring equipment marked with its SWL?

9

Are pedestal fairleads, roller fairleads and other rollers well greased

and free to turn and are bitts and chocks free of grooving?

9

Are mooring wires, ropes and synthetic tails in good order?

Is there enough spares as per Minimum Mooring Requirements of

MS&LMP?

9

Are the end-to-end exchange policy, wear zone management and

retirement criteria known by responsible officer?

In the event of mooring wires, is a wire rope lubricator device

available and in use on board? Is EAL available for greasing?

9

On split drum winches, are all the lines made fast with no more than

1 layer on the tension side of the drum or as per maker instructions

of mooring lines?

Emergency towing arrangement

9

Are emergency towing arrangements readily available for

deployment forward and aft?

9

Does the vessel have on board Emergency Towing Procedures?

Anchoring Equipment

9

Are windlasses, anchors, chain stoppers, locking bars and cables in a

satisfactory condition and operating effectively?

Is there any damage in way of the forward plating due to slamming

or stowing of the anchors?

9

Except whilst alongside, when locking bars should be in place, were

the anchors cleared and ready for immediate use during port entry?

Are lashing arrangements in a satisfactory condition?

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9

Are bitter end securing arrangements unobstructed and outside the

chain locker (sledge hammer stowed in vicinity)?

When were the anchor chain cables last calibrated and is any

renewal expected during next DD (and if so, how many length)?

Other remarks on mooring, if any

Comment

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MR12 Deck Outfitting

11

Is the general condition of service pipe work (including clamps and

supports) satisfactory and is it free from significant corrosion and

pitting and soft patches or other temporary repairs?

11

Are deck openings and manholes in a cood condition (including

securing arrangement). Are ballast tank manholes adjacent to fuel

oil tanks equipped with a possibility to detect oil on the surface?

11

How is the overall condition of hatch covers? Are there any signs of

severe wastage? Are there spare gaskets on board?

11

Is the general condition, visual appearance and cleanliness of the

superstructure satisfactory?

11

Are fuel, ballast and other space vents and air pipes in good order, is

there visual evidence of regular maintenance? Are the mesh and

floater in good order upon random check of vent heads?

11

Is the condition of cable trays and glands, electric cables on deck, junction boxes,… in good

order? Are there any damaged cables due to chafing, vibration,…

Comment

What is the general condition of deck outfitting and first impression of the vessel?

Comment

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What is the general condition of deck stores, forecastle space, ... ?

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MR15 Safety
General, Safety management & drills

5

Verify during safety observation round the consistency between the

safety and fire protection plan and the availability and condition of

the equipment. Focus on clear marking, usage guidances,...

5

Is personal protective equipment (PPE) provided as required and

actively being worn as per latest PPE matrix?

5

Are all hand torches (flash lights) and other electronic equipment in

use in gas hazardous area intrinsically safe? [including torches for

use on deck, in engine room and for use with fire fighting

equipment]

5

If drill(s) was attended, which drill and what are the lessons learned?

5

If a drill was attended, or as observed during safety observation

round: were ship officers able to demonstrate their familiarisation

with operation of fixed and portable firefighting, lifesaving and other

emergency equipment? Were the duties clear and is all crew familiar

with their duty during emergency events?

5

Are smoking regulations posted and being adhered to and are smoke

rooms adequately identified?

5

Is all loose on deck and in engine room properly secured?

5

Are ISPS procedures adequately followed (deck watch, gangway

notice and controlled access, locked doors where required)

5

Have enclosed space entry, hot work and work permits been sighted and found satisfactory?

Verify some RA and MOC and discuss with crew if necessary. Ref pre-boarding preparation.

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Comment

5

Is lock-out/tag-out actively performed as required? Is sufficient equipment available?

Comment

5

Discuss latest near misses, non conformities, incidents, accident reports with crew. Ref. pre-

boarding preparation.

Comment

5

Have you received a familiarization (if sailing with the vessel)? Have

you been provided with emergency equipment (lifejacket, immersion

suit and BA set) and has a lifeboat seat assigned to you?

5

Verify by spot sampling in the records that consistent familiarization

is performed for on signing crew

5

Is the crew aware of requirements to keep external doors, windows

and ports closed in port and is the accommodation space

atmosphere maintained at a slightly higher pressur than ambient

air?

5

Is the crew familiar with the location and contents of the life-saving

equipment training manuals?

5

Are the officers and crew aware of requirements for enclosed space,

semi-enclosed spaces, compressor room and trunk spaces entry and

are the requirements correctly followed?

5

Are Material Safety Data Sheets (MSDS) available for all cargo,

bunkers, chemicals, paints and other products being handled? Verify

consistency at chemical locker, paint locker, cargo control room,…

5

Are pilot ladders, gangways, accommodation ladders and transfer

basket (all as available), well maintained and load tested as

required?

5

Is there a suitable storing process for bunker samples?

5

Are starting procedures of critical equipments pasted near

machinery? ( emergency fire pump, emergency generator, air

compressor, emergency steering, life boat engines, switchboards,…)

Lifeboats, rescue boats and liferafts

5

Are lifeboats, liferafts and rescue boat including their equipment and

launching mechanisms, in good order (including davits, portable

equipment, food and water, limit switches etc)? Are all maintenance

instructions available and are weekly & monthly inspections carried

out?

5

Are launching and operation procedure known to crew for lifeboat

and rescue boat?

5

Have lifeboats been this inspected and what was the scope?

5

Are fail safe hooks provided or alternatively FPD in place? Is the

crew familiar with the system?

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Fire Fighting and Detection

5

Is the ship specific fire training manual readily available and are

crew aware of the contents and the location?

5

Are fire mains, pumps, hoses and nozzles in good order and

available for immediate use?

5

Are crew aware of the location and use of the International Shore

Connection? Is it readily available and the location clearly marked?

5

Are fixed fire detection and alarm system in good order and tested

regularly? Carry out some random tests for smoke detectors and

state which have been tested. Are any sensors bypassed or

malfunctioning?

5

Are fireman’s outfit(FO) and breathing apparatus in good order,

ready for immediate use? Is FO includes dedicated walkie-talkies at

the muster station?

5

Are EEBD’s situated for immediate use? Are all of them in good order

and within maintenance/inspection range?

5

Are accommodation and ventilation fan emergency stops in good

order and clearly marked to indicate the spaces they serve? Are fire

flaps in good order and clearly marked to indicate the space they

serve? Test some flaps and emergency stops at random and report

which ones have been tested.

5

Is the chemical dry powder system in good order? Are records

available to show that DCP samples were taken at 2-yearly intervals?

5

Are portable fire extinguishers in good order with clear operating

instructions (especially those located at the exposed locations?

5, 8

Is the water spray system in good order and when was it last tested?

Are maintenance requirements adequately followed?

5

Is the fixed fire fighting system of the compressor room in good

condition?

5

If fitted with a CO2 system, is everything properly connected? When

have the flexible hoses been exchanged for the last time and when

was the last hydrostatic test of CO2 bottles?

5

Are fire doors kept closed or if equipped with magnets, free to close

in case of emergency? Crosscheck on the safety plan the Class of the

doors.

Cargo safety & Gas Detection

5

Are portable gas and oxygen analysers appropriate for the cargoes

being carried and are they in good order? Which system is in use

(Bruusgaard for example) and is the crew fully familiar with

calibration procedures and span gas requirements? How many sets

of each detector are available?

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5

On vessels fitted with an inert gas or nitrogen system, are

instruments capable of measuring hydrocarbon content in an oxygen

deficient atmosphere available, if required and in good order?

5

Is the fixed gas detection in good working order? Check maintenance

status and display status. All zones are active and not by-passed

8

Verify the fixed gas detection system maintenance records, verify if

OEM requirements for testing and calibration are understood and

followed.

8

Are emergency showers and eye wash arrangements in good order

and were these tested?

Emergency Power Supply

10

Are concise starting instructions for the emergency generator readily

displayed?

10

Has emergency diesel generator been tested weekly as per

company’s instructions and kept running for about 1 hour?

Have records of operating parameters of the emergency diesel

generator been properly logged?

Has emergency diesel generator been tested during the visit?

5

Are emergency batteries in good order and fully working?

5

Has emergency lighting been verified with special attention to the

visibility in way of embarkation stations, escape ways and escape

trunks?

10

Is the emergency generator reserve fuel oil tank provided with

sufficient fuel?

Any other remarks on Safety, if any:

Comment:

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MR18 Pollution & Waste Control
General Cleanliness and Condition

2

Is the oil record book correctly completed, free of any pollution

incidents, violations and disposal certificates provided?

10

Are machinery space and steering compartments clean and free from

obvious leaks and is the overall standard of housekeeping and fabric

maintenance satisfactory?

10

Are bilges free of oil, rubbish and sediment?

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Oil, Sludge and Lub Oil

6

If witnessed, are scupper arrangements plugged during bunkering

operations?

6

Are means readily available for dealing with small oil or chemical

spills? If witnessed, are they adequately in use and at hand during

bunkering operation?

6

Are the engine room bilge oily water pumping and disposal

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arrangements in good order?

6

Are emergency bilge pumping arrangements ready for immediate

use? Is the emergency bilge suction clearly identified and –if fitted-

is the emergency bilge suction valve provided with a notice against

accidental opening?

6

Have disposals of sludge and other machinery waste been conducted

in accordance with MARPOL requirements?

6

Is the oily water separator in good order (working monitor, time in

UTC,…) and has the 15ppm monitor been tested? Are the engineers

familiar with the data recovery procedure where applicable?

6

When was the last calibration of the 15 PPM cell?

6

Are specific warning notices posted to safeguard against the

accidental opening of the overboard discharge valve from the oily

water separator and has the overboard valve been padlocked?

6

Is the vessel free from illegal/unapproved connections (magic pipes)

directly overboard?

6

If the OWS is not fitted with an automatic stopping device (section

2.2.2 of FORM B in IOPP), do entries in the Oil Record Book Part 1

indicate that it was not used in a Special Area?

6

Are bunker and fuel/oil lines on deck and in the engine room in good

condition?

6

Have bunker pipelines been satisfactory tested on an annual basis

and is there suitable evidence of the test And testing record of 1.5

times their rated working pressure at least twice within any five-year

period?

If the ship is trading in the US, is the lub oil for oil-to-sea interfaces

in compliance with the VGP (or is appropriate documentation

onboard to prove technical infeasibility)?

Ballast Water Management

6

If a ballast water treatment plant is installed, is it in good order,

used as required?

6

If a ballast water treatment is installed, does it carry required

approvals for trading area, such as specific USCG approval?

6

If required, are samples being taken as per VGP requirements?

6

Are sufficient consumables and operational critical spares on board

for the BWTS, such as spare UV lamp and others.

6, 2

Have records of ballast water exchange and treatment been properly

maintained on board?

Garbage Management

6

Has garbage been handled and disposed of in accordance with

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MARPOL and garbage management plan? Was the garbage record

book correctly completed?

6

Are waste receptacles constructed of non-combustible materials?

Does the ship have a shredder/grinder and is it in good working

condition?

Does the ship have a compactor and is it in good working condition?

Does the ship have an incinerator and is it in good working

condition? Is the prohibitation of burning plastics known and clearly

indicated close to incineration area?

Other

6

Is a suitable containment fitted around hydraulic and other deck

machinery?

6

Are adequate manifold spill containers and gratings in place under

cargo manifolds?

6

Are unused cargo and bunker pipeline manifolds fully bolted and are

all drains and vents and unused gauge systems, suitably blanked

and capped with bonding straps in place?

10

Is the sewage system in good working condition?

What is the general condition and comments on this section?

Comment

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MR21 Steering

10

Is the procedure for change-over manual to bridge steering change-

over clearly displayed on the bridge and in the steering gear room?

10

Are arrangements for provision of communications with wheelhouse

and heading and rudder indication in good order?

10

Is the steering gear emergency reserve tank fully charged?

Has an emergency steering drill been witnessed and debriefing

attended?

10

Is the steering gear compartment well maintained, clean and access

unobstructed, provided of sufficient non-slip surfaces and handrails?

What is the general condition and comments on this section?

Comment

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MR24 Lifting Gear

Are deck cranes (provision, midship,…) in good order?

Is a rocking test for all deck cranes (if applicable) carried out 6-

monthly and are results documented?

8

Are all cranes and other lifting equipment properly marked, regularly

inspected, tested and well mainteained?

10

Are records maintained for regular inspection and testing of lifting

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devices and loose gear?

Is lifting gear and associated equipment in good condition?

Is there a proper maintenance and inspection program for the

engine roome crane?

What is the general condition and comments on this section?

Comment

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MR27 Cargo - Gas
Policies, Procedures and Documentation

8

Are legible and up to date pipeline and/or mimic diagrams of cargo,

inert gas and venting systems, as applicable, available in the cargo

control area?

8

Are there records indicating that the operational accuracy of the load

computer is tested regularly?

Cargo handling and monitoring equipment

8

Are cargo, booster, ballast and stripping pumps, eductors and

associated instrumentation and controls in good order, free of leaks

? Validate running records and compare to pump curves.

Comment:

8

Are the cargo heater and/or vaporiser in good order and reported

operating adequately?

8

Are cargo system valves in good order and regularly tested and

records available?

8

Is crew aware of test requirements for cargo systems remote and

local tank pressure, temperature and level sensors and gauges? Are

the equipments in good order and are test requirements adequately

logged in the ERP system? Are records available of calibration &

calibration checks?

Comment

8

Are remote read-outs of cargo sensors and gauges in good order?

8

Is the calibration equipment is in good order including certification?

And if applicable are the reference pressure and temperature

gauges on board with valid annual certificates?

8

Is crew aware of test requirements for cargo tank high level and

overflow alarms. Are these in good order with evidence of regular

testing?

8

Are tank domes, associated fittings in good order, free from

corrosion and leaks?

8

Are officers aware of safe cargo sampling procedures, are sample

lines provided for both liquid and vapour with double valve

arrangement in the liquid line & capped when not in use?

8

Where any cargo or vapour lines are insulated, is the insulation in

good order and inspection routines in place, including steel

condition check under the insulation material to detect CUI?

(corrosion under insulation)

8

Where cargo or vapour lines are isolated from the structure, are

joints electrically bonded?

8

Are cargo and vapour line expansion arrangements in good order?

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8

Are liquid and vapour lines free to move inside their clamps?

8

Are pipeline drains and stub pieces valved and capped and in good

order?

8

Are cargo line and system relief valves in good order ?

Cargo compressor and motor rooms

8

Are officers familiar with operation of cargo conditioning

(reliquefaction) plant and associated machinery and is

instrumentation in good order?

8

Are the compressor and motor rooms clean and free of combustible

material?

8

Are the bulkhead seals between the compressor room and the motor

room gas tight and well lubricated?

8

Is the compressor room well lit and are electrical fittings suitable for

use in gas-hazardous areas and in satisfactory condition? Are the

cable glands in good condition?

8

Is the compressor room ventilation system maintaining negative

pressure?

8

Is the motor room ventilation system maintaining positive pressure

and operating satisfactorily?

8

If the motor room access is located in a gas-hazardous area, are the

airlocks and alarms in good order? (audible and visual alarms when

both doors are opened at the same time)

Pipelines, valves and fittings

8

Are manifold valves and other cargo valves in good condition and free

of leaks?

8

Are all flange connections fully bolted?

8

Are the cargo hoses, if any, pressure tested annually to design

working pressure and is a record of the tests available? Are the hoses

before first use pressure tested to 1,5 times the design pressure ?

8

Are cargo hoses properly marked with their specified maximum

working pressure, minimum service temperatures, test date and

unique identification number?

Cargo Tanks and Hold Spaces

8

Are void space seals & tank dome bellows in good order. Is

environment control of the void spaces satisfactory and pressure

maintained properly (if required)?

8

Are tank domes electrically bonded with the hull trough a bonding

strip?

8

Are officers aware of setpoints of relief valves for hold spaces and are

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these in good order?

Inert gas & Nitrogen generator

8

Is the inert gas system and/or storage and pipework in good order? (if

fitted)

8

Is the inert gas system reported in good operational condition?

(sensors, nozzles, demisters,..)

8

If fitted, is the nitrogen generator in good order?

Pressure relief and venting systems

8

Are officers aware of set requirements of relief valves? Are test

certificates available and clear procedures for changing MARVS as

applicable? Are there signs and records that MARV Settings are

changed regularly?

8

Are vent outlet arrangements and flame screens in good order and

regularly inspected?

8

Is there a liquid sensor in the liquid pressure relief valve collecting

tank or in the vent mast?

8

If a vent mast fire extinguishing system is installed, is the system in

good order, ready for use and understood by crew?

Are cargo tank and line valves reported to be in good condition and

leak free?

Emergency Shut Down System (ESD)

8

Are officers familiar with the operation of the ESD system ? Is the

system regularly tested?

8

Are crew aware of ESD point locations and auxiliary equipment

shutdown requirements?

8

Are fusible plugs fitted on the liquid domes and in the vicinity of the

manifolds and are they in a satisfactory condition?

Manifold arrangements

8

Are manifolds and associated valves in good order, blank flanges of an

equivalent rating to that of the pipelines and pressure gauges securily

fitted outboard of the manifold valves on both sides and monitored for

leakage?

8

Are manifold valves and lines clearly marked to whether they are

liquid or vapour? Are drains and purge pipes if fitted valved and

capped? Are bonding straps/chains in place on end flanges & caps?

What is the general condition and comments on this section?

Comment

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MR30 Propulsion – Main Engines & Shafting

10

Are maintenance interventions adequately logged in the Engine

Technical File?

10

How is the general performance of the engine? Any notable recurring issues such as starting

failures,…

Comment

Check & discuss the measurement cards and equipment condition from last inspections and

overh

uls on major parts such as liners, pistons, exhaust valves, bearings,… . Anything

a

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extraordinary requiring higher attention or investigation?

General

Comment

Last

scavenge

inspections

Liner wear in

mm/1000hrs

Pistons &

piston rings

Exhaust

valves +

wear pattern

Bearing

clearances

Crankshaft

deflection

Air cooler

condition

Vibrations/d

ampers

Others

10

Are main engine fuel delivery pipes adequately jacketed or screened,

exhaust lines and hot surfaces protected against spray and

surrounding areas free from fuel or lube oil leakage?

Comment

10

If the vessel class notation allows UMS operation, are main engine

bearing temperature monitors, or the crankcase oil mist detector, in

good order?

10

Is the engine side manoeuvring station in good order? When was the

last test?

10

Are procedures for take-over from the bridge in an emergency

readily available and are engineers familiar with this procedure?

10

What is the predominant fuel in use? Have there been any issues due to this fuel or during

change-overs ?

Comment

10

How high is the feedrate for the cylinder lubrication? Is an adequate system in place for

drain oil analysis (on board and by lab) and are results adequately analysed and findings

implemented? Is the crew aware of fuel related lubrication issues and the importance of

adequate adjustment?

Comment

10

How is the system oil condition? On electronically controlled engines have there been issues

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with the hydraulic control system, using same oil?

Comment

10

How is the condition of the electronic engine control system (if applicable) (cables, print

plates, solenoid valves,…)

Comment

10

How is the turbocharger condition? Is maintenance and cleaning performed as per OEM

requirements?

Comment

Are tools for overhaul of main engine in good order?

10

Are performance measuring tools (Kistler, Comp.A.C., Kistler Calibration box, Kyma…) in

good order and calibrated / maintained as per requirements (maker + IMO)

Comment

How is the stock and condition of spare piston, liner, exhaust valve, fuel pump, cylinder

cover, fuel valves, indicator cocks, MPC cards, accumulators, lubricators,…

Comment

10

Have there been any notable issues or observations on the stern

tube and intermediate shaft bearing? (ref oil analysis, bearing

temperature indication,…)

What is the general condition and comments on this section?

Comment

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

Page: 46 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 46

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MR33 Auxiliary Diesel Engines

10

Are maintenance interventions adequately logged in the Engine

Technical File?

10

Are engine fuel delivery pipes adequately jacketed or screened,

exhaust lines and hot surfaces protected against spray and

surrounding areas free from fuel or lube oil leakage?

10

Are auxiliary engines performing in good condition?

Comment

10

Is there a good distribution of running hours on the engines?

10

What is the main fuel type in use on AE’s? Have there been any fuel related issues?

Comment

10

Are protection devices, alarms such as overspeed protection or

reverse power relays in good order and tested regularly?

Are there relevant differences in LO consumption between the

generators?

Which spares are available for the engine itself and turbocharger? (covers, fuel pump, plunger

barrel, pistons, piston rings, con rods, liners, fuel nozzles, bearing shells, valves & valve

seats,..)

Comment

What is the general condition and comments on this section?

Comment

HSEQ Manual – Quality – Form
TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 47

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MR34 Emission control

10

If the vessel is fitted with an Exhaust gas Cleaning System (Scrubber), are officers well

familiar with the system operational concept, safety requirements, and are these

documented? Is the engine staff adequately trained for operation and troubleshooting of the

system?

Comment

10

Is the scrubber, if fitted in good order? Are all sensors and controls working properly? Are

there any signs of excessive corrosion in the unit itself or ancilliary system such as treatment

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Inspection Report – page 48

unit (hybrid), sea water overboard,…

Comment

10

If the vessel is fitted with an NOx reduction system such as an EGR or SCR, is the system

concept well known to crew, is the engine staff adequately trained for usage and

troubleshooting?

Comment

10

If the vessel is fitted with an EGR or SCR, is the plant and ancilliary systems in good

operational condition (sensors, controls, wastage and corrosion, chemical supply system…)

Comment

What is the general condition and comments on this section?

Comment

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TECHNICAL SUPERINTENDENT VISIT AND
ENGINEERING REVIEW

HSEQ3088

Page: 49 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 49

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MR36 Electrical Plant

10

Are the main switchboard, alternators and other electrical equipment

satisfactorily protected from water spray?

10

Are main switchboard, alternators and other electrical equipment in

good order? Is a infrared camera on board and used for inspections?

Comments

Is auto load sharing of alternators working properly?

10

Is deck insulation matting provided to the front and rear of medium

power (i.e 220 V and above) electrical switchboards and is it in a

satisfactory condition?

10

Is all electrical equipment including junction boxes, bulkhead

penetrations and cable runs in good condition?

10

Are switchboards free of significant earth faults?

Have records of megger tests been verified during this visit? Any

particular findings?

11

Is the deck lighting adequate and are all fixtures operational?

11

Is the general condition of the electrical equipment, including

conduits and wiring, satisfactory?

11

Are light fittings in gas-hazardous areas Ex’d’ rated and in a

satisfactory condition?

Any general comments on alternators or electric motors performance?

Comments

What is the general condition and comments on this section?

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ENGINEERING REVIEW

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Latest Version: 3

Inspection Report – page 50

Comment

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MR39 Steam & Thermal Oil

10

If applicable, how is condition of the auxiliary boiler and exhaust gas

economiser?

10

Where automated boilers are fitted, they should be operated in

automatic mode. Where boilers operating in automatic mode?

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ENGINEERING REVIEW

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Latest Version: 3

Inspection Report – page 51

10

Boiler controls should not be overridden or bye-passed

Any findings from the boiler water reports?

Comment

Are boiler safety devices, alarms and trips tested regularly?

Comment

What is the general condition and comments on this section?

Comment

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 52

MR42 Fuel & Lub Oil

10

Are purifiers in good condition?

In case of usage of residual HSFO/VLSFO, when was the last FSC (fuel system check) analysis

by the shore lab? Any particular action points?

Comment

10

Are purifier rooms and fuel and lubricating oil areas ventilated and

clean?

10

Are gauge glass closing devices on oil tanks of a self-closing, fail-safe

type and not inhibited?

10

Are engineers aware of the requirements for vessels operating in ECA

areas. Are there clean procedures available for the use of low sulphur

fuels in boilers, main and auxiliary engines?

10

Are engineers aware of the requirements and precautions necessary to

control the change from residual to low-sulphur (distillate) fuels and

are the requirements posted?

Are fuel additives in use? Which ones, for which purpose and what are the observations?

Comment

Is adequate equipment on board for representative fuel sampling

during bunkering (continuous drip sample)?

What is the general condition and comments on this section?

Comment

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ENGINEERING REVIEW

HSEQ3088

Page: 53 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 53

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MR45 Ballast & Sea Water & cooling

8

Are ballast system valves reported in good condition, including adequate

opening/closing times and correct remote position read-out if available?

8

Is the ballast and sea water cooling system in good order? (pumps,piping, valves, heat

exchangers,..)

Comment

Is there a system in place for frequent testing and treatment of cooling water? Are there

any signs of contaminations or any comments on the testing and treatment system?

Comment

What is the general condition and comments on this section?

Comment

HSEQ Manual – Quality – Form
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ENGINEERING REVIEW

HSEQ3088

Page: 54 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 54

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MR48 Fresh Water

Is the fresh water generator in good condition?

Were there any findings from the last water analysis results ?

Comment

What is the general condition and comments on this section?

Comment

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ENGINEERING REVIEW

HSEQ3088

Page: 55 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 55

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MR51 Compressed Air

5

Was emergency air compressor tested satisfactorily during the visit?

Are all air compressors reported in good condition?

For the control air system, are air treatment and filtering elements in

good condition?

What is the general condition and comments on this section?

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 56

Comment

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MR54 Automation & Remote Control

Is the alarm and monitoring system in good order?

Comments

What is the general condition and comments on this section?

Comment

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 57

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MR57 Accommodation

Housekeeping, appearance and hygiene

11

Is the accommodation in general clean and tidy? Are there any signs

of vermin and or cockroaches?

5

Are self-closing doors unobstructed? Are all fire doors kept closed or

unobstructed to close in case of emergency?

11

Are alleyways free of obstructions and exits clearly marked?

11

Are public spaces, including smoke rooms, mess rooms, sanitary

areas, food storerooms, food handling spaces, refrigerated spaces,

galleys and pantries clean, tidy and in a hygienically satisfactory

condition?

Is the floor covering in the public spaces satisfactory?

Is the furniture in public spaces properly maintained and in

satisfactorily condition?

11

Are laundries free of accumulation of clothing that could constitute a

hazard?

11

Is the level of accommodation lighting satisfactory?

11

Is the condition of electrical equipment in the accommodation

satisfactory?

11

Are personnel alarms in refrigerated spaces in good order?

11

If fitted, is the hospital clean, tidy, ready to use? Are all medicines

within expiry ranges?

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 58

11

Inspect craw cabins at random to check condition of lavatories,

general hygiene,…

11

Is all galley and laundry equipment in good order and safety

equipment in galley in place and in good condition?

comment

Refrigerating room temperatures:

Actual °C

Target (Ref Crew-008)

Vegetables, fruits & potatoes

7 °C

Meat & bread

-18 °C

Fish

-18 °C

Dairy

7 °C

Welfare, electronics and office equipment

Is the provision and condition of welfare equipment such as TV sets, radio, video in

satisfactory condition?

Comment

Is the provision and condition of sports equipment in satisfactory condition?

Comment

Is the provisions of computers, printers etc sufficient and is all in good working order? Are

there any long outstanding issues with ICT equipment?

Comment

What is the general condition and comments on this section?

Comment

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 59

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 60

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MR60 Ventilation & Air-conditioning

5

Is the accommodation air conditioning system maintained on partial

re-circulation during cargo operations?

Is condition of ventilation in accommodation satisfactory?

Is operation and condition of heating/air-conditioning unit for

accommodation satisfactory?

Is condition of engine room ventilation satisfactory?

Is condition of the vent ducts satisfactory?

What is the general condition and comments on this section?

Comment

HSEQ Manual – Quality – Form
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ENGINEERING REVIEW

HSEQ3088

Page: 61 / 64

Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 61

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MR63 Communication Equipment

4

Is the GMDSS maintenance certificate on board and valid?

If applicable, are there any comments on the standing shore based maintenance agreement

for this particular vessel? Are there any long outstanding claims on communication or

navigation equipment covered under the maintenance agreement?

Comment

Is proper certification provided for EX rated mobile phones used

within gas-hazardous area, in case available on board

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 62

4

Is the satellite EPIRB fitted, properly armed and labelled correctly and

inspected in accordance with the manufacturer’s requirements?

4

Are radio emergency batteries in satisfactory condition and fully

charged? Are they EX- rated?

4

Is the vessel equipped with sufficient intrinsically safe portable radios

for use on deck?

4

Is the telecommunication equipment (satellite comms, iridium,… ) in good order? Were there

reoccurring issues requiring additional attention and provider feedback?

Comment

4

Are internal communication systems such as telephones, PA, in good order?

What is the general condition and comments on this section?

Comment

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ENGINEERING REVIEW

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Date Modified: 26/01/2023

Latest Version: 3

Inspection Report – page 63

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MR66 Navigation Equipment

4

Is the procedure for change-over manual to bridge steering change-

over clearly displayed on the bridge and in the steering gear room?

4

Is all navigational equipment operational? (radars, gyro-compass, echo sounder, speed log,

VDR, others,…)