Prompt for Meeting Analysis and Documentation

I have a meeting transcript that requires comprehensive analysis. Please generate two detailed documents to facilitate understanding and actionability, ensuring 100% accuracy and clarity. Use a clear numbering and bullet-point format for consistency in delivery.

1. Minutes of Meeting (MoM)
Objective: This document should provide a thorough summary of the key points discussed during the meeting. Please include the following details:

Date and Time:
Specify the exact date and time when the meeting occurred (including time zone if applicable).
Attendees:
List all participants, emphasizing key roles or titles (e.g., Presenter, Lead Presenter, Participant).
Indicate any absentees and their roles.
Agenda Items:
Clearly outline the topics covered during the meeting in the order they were discussed.
Mention any modifications to the agenda made during the meeting.
Decisions Made:
Record all conclusions reached or resolutions made throughout the meeting.
Document any voting outcomes, if applicable (e.g., unanimous decision, majority vote).
Actionable Items:
Identify specific tasks to be completed, along with:
Assigned Responsibilities: Name individuals or teams accountable for each task.
Deadlines: Establish due dates for all action items.
Status Updates: Include a brief section on the current status of each item if follow-up is available.
Next Meeting Information:
If applicable, provide details on any forthcoming meetings, including:
Date and time
Agenda topics to be covered
Location (physical or virtual) and access details (e.g., links for online meetings).
2. Meeting Learning Notes
Objective: This document should encapsulate the key learnings and insights gained from the meeting. Include the following elements:

Important Takeaways:
Summarize significant insights, advice, or strategic directions discussed during the meeting.
Best Practices Suggested:
Document any recommended practices mentioned, including who suggested them and the context behind these suggestions.
Challenges Identified:
Note any issues, risks, or concerns raised during the meeting, providing context and potential implications.
Recommendations for Future Meetings:
Suggest improvements for future meetings based on discussions, such as changes in format, inclusion of additional topics, or enhanced engagement strategies.
Overall Reflections:
Include general impressions, feelings, or major themes that emerged throughout the meeting. Consider the dynamics of participant interactions and the effectiveness of the meeting in achieving its goals.
3. Additional Considerations (if applicable)
Follow-up Mechanisms:
Describe how and when follow-ups will take place regarding the action items and decisions made.
Feedback Solicitation:
Mention any processes in place for gathering feedback on the meeting’s effectiveness from participants.
Documentation Access:
Specify how and where these documents will be stored and accessed by relevant stakeholders, ensuring that all parties can refer back to the minutes and learning notes as needed.
Transcript Reference
Below is the transcript of the meeting for your analysis:


Dharane, Nishant
0 minutes 4 seconds0:04
Dharane, Nishant 0 minutes 4 seconds
Sorry for joining late.
BD

Bednarek-Blaszkow, Daria
0 minutes 6 seconds0:06
Bednarek-Blaszkow, Daria 0 minutes 6 seconds
OK, it's OK. OK. So today we will go through assets number creation and I will show you the calculator of useful life.
Bednarek-Blaszkow, Daria 0 minutes 18 seconds
We have few requests so we will go with those requests. We will do it on the real example. So let's go to MSIT and we will start with this one.
Bednarek-Blaszkow, Daria 0 minutes 31 seconds
I already analysed them yesterday to be prepared, but I will show you the original request and then in SAPI will show you how how we are checking the data I am.
Bednarek-Blaszkow, Daria 0 minutes 42 seconds
It's the same as in standard, let's say.
Bednarek-Blaszkow, Daria 0 minutes 47 seconds
Asset creation. Yeah, the set number works almost the same. We just use the different transaction that I will show you in a minute.

Pardeshi, Darshan Jagdish
0 minutes 55 seconds0:55
Pardeshi, Darshan Jagdish 0 minutes 55 seconds
OK.

Dharane, Nishant
0 minutes 56 seconds0:56
Dharane, Nishant 0 minutes 56 seconds
OK.
BD

Bednarek-Blaszkow, Daria
1 minute1:00
Bednarek-Blaszkow, Daria 1 minute
OK.

Pardeshi, Darshan Jagdish
1 minute1:00
Pardeshi, Darshan Jagdish 1 minute
What is the major difference between a normal asset creation and this process?
BD

Bednarek-Blaszkow, Daria
1 minute 5 seconds1:05
Bednarek-Blaszkow, Daria 1 minute 5 seconds
We covered already the standard asset creation with I 01. Now we will create the asset number with as 11 transaction. It's a little bit different but I will show you yeah so.
Bednarek-Blaszkow, Daria 1 hour 6 minutes 49 seconds
I went here. I opened this invoice.
Bednarek-Blaszkow, Daria 1 hour 6 minutes 53 seconds
And I fill in, filled in the template based on the based on the.
Bednarek-Blaszkow, Daria 1 hour 7 minutes
Documents. Yeah, so.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 4 seconds
This 477.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 8 seconds
Yeah, it's 477. Also is for the same store. It's another type of work.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 17 seconds
Yeah, we I just copied this this budget number checked the invoice, fill in all the data.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 29 seconds
So, but the cost Centre 10/16.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 34 seconds
395.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 37 seconds
Yeah, the the IP code and budget category. Yeah. Is this one.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 44 seconds
And here we have the the asset. Yeah, which is also filled here.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 51 seconds
And also the invoice.
Bednarek-Blaszkow, Daria 1 hour 7 minutes 58 seconds
Will be probably here.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 2 seconds
Oh, here is the the protocol.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 5 seconds
Of Marks and here we will hit at the invoice.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 11 seconds
And here we have the so our value without taxes. Well, 1800. Yeah.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 21 seconds
The date is five of March. Yeah, you have it here.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 30 seconds
And the number is 477.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 35 seconds
And as I told you, yeah, I of course also went here to.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 45 seconds
Rs.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 47 seconds
Yeah, I filled in the the in the the SAP number.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 53 seconds
370.
Bednarek-Blaszkow, Daria 1 hour 8 minutes 56 seconds
I have my favourite layout so I am inserting this in here.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 4 seconds
And I knew that the last number created was 31. That's why I put it here 32, yeah.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 15 seconds
Entry calculation of useful life on the same.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 21 seconds
On the same route.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 27 seconds
So we are opening 31.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 34 seconds
We are going to create this.
Bednarek-Blaszkow, Daria 1 hour 9 minutes 39 seconds
52 number you know with the date down and we have here.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 5 seconds
Update that is the relation Group 5.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 12 seconds
51152 It's OK origin.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 19 seconds
So we need to take the vendor and update update it.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 24 seconds
And depreciation areas needs to be recalculated on the same.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 32 seconds
Yeah. So we are going to the previous sub number.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 36 seconds
Paste all the data here.
Bednarek-Blaszkow, Daria 1 hour 10 minutes 47 seconds
And here you have the values that will be inserted here. Yeah. So we are first I remove all of them to not get lost and the later I copy. Yeah. So this one here. Here I sorry.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 4 seconds
It's OK.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 7 seconds
This one here, here, here, here, here and then 49 and 49 in here. And this 49 in here. OK and save it.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 24 seconds
OK, so we have for those two invoices assets created.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 30 seconds
I will just check.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 34 seconds
I said.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 36 seconds
That we created previously this 28379.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 41 seconds
If I change the.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 45 seconds
The acid supernumer correct 188. OK, so it's fine. Yeah, I I updated it because I was not sure, OK.
Bednarek-Blaszkow, Daria 1 hour 11 minutes 55 seconds
Yeah, so this is how it works. Yeah, the capitalization will be the same. So as I showed you, yeah. So invoice per invoice I will capitalise. So I don't know if you want to stay and see it. I think that you know it already how to capitalise the capitalization process don't change. Yeah, it's the same like in.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 14 seconds
Main number sub number it's always the same.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 18 seconds
Only the the difference is in creation of the asset. Yeah. So whenever you need to create the sub number you need to use the transaction is 11. Of course you need to update all the data. Yeah based on the template.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 34 seconds
And the most, the most one of the most important places is the depreciation area that needs to be recalculated. As I showed you. Yeah.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 45 seconds
So here is the.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 50 seconds
Pass it 32, yeah.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 54 seconds
So the useful life is 30 calculated based on the.
Bednarek-Blaszkow, Daria 1 hour 12 minutes 58 seconds
Previous number. Yeah. So from the 31 we inserted here the values and the system were and it was recalculated not in the system but in our calculator. And this is what we put to the system. Yeah. And of course we are copying this. I don't know if I copied this already and we will put it to the template here.
Bednarek-Blaszkow, Daria 1 hour 13 minutes 23 seconds
It's already inserted. Yeah, I I did it before.
Bednarek-Blaszkow, Daria 1 hour 13 minutes 28 seconds
Yeah. So.
Bednarek-Blaszkow, Daria 1 hour 13 minutes 30 seconds
Later, when we capitalise on everything, yeah, we add the document we added the note to the document and this note is the M seat number. So in case of those capitalization that we are doing now, it will be this number.
Bednarek-Blaszkow, Daria 1 hour 13 minutes 49 seconds
And we need to perform the check. Yeah. And the check I showed you already. This is the check where we check if we have the same data in template and in the system if we processed everything correctly.
Bednarek-Blaszkow, Daria 1 hour 14 minutes 9 seconds
Yes guys, so I know that we are ready after the time. So I think that we can close the meeting unless you have any additional questions to me.

Pardeshi, Darshan Jagdish
1 hour 14 minutes 24 seconds1:14:24
Pardeshi, Darshan Jagdish 1 hour 14 minutes 24 seconds
Right now, no questions. Darya from my end. Anything from Nishant here?
BD
Bednarek-Blaszkow, Daria
1 hour 14 minutes 27 seconds1:14:27
Bednarek-Blaszkow, Daria 1 hour 14 minutes 27 seconds
OK.

Pardeshi, Darshan Jagdish
1 hour 14 minutes 42 seconds1:14:42
Pardeshi, Darshan Jagdish 1 hour 14 minutes 42 seconds
I think.
BD
Bednarek-Blaszkow, Daria
1 hour 14 minutes 42 seconds1:14:42
Bednarek-Blaszkow, Daria 1 hour 14 minutes 42 seconds
Oh, OK, I will take it as no he of course if you will have later. Any questions let me know. We will practise this cases. Yeah. So it will be much easier. I just wanted to show you how to.
Bednarek-Blaszkow, Daria 1 hour 14 minutes 55 seconds
How to process the the sub numbers? Yeah because.
Bednarek-Blaszkow, Daria 1 hour 15 minutes
It's something I think unique. It's not in all the countries here. So the sub number creation is performed via ASL11M, as I told you and everything is in the procedure. You can read it also, yeah.
Bednarek-Blaszkow, Daria 1 hour 15 minutes 13 seconds
Practise.
Bednarek-Blaszkow, Daria 1 hour 15 minutes 15 seconds
As I showed you here is this sub chapter. Yeah, asset sub number creation and what fields we change, how we process what I showed you today also is also described in the procedure, yes step by step and also the recalculation of useful life is presented here.
Bednarek-Blaszkow, Daria 1 hour 15 minutes 36 seconds
And.
Bednarek-Blaszkow, Daria 1 hour 15 minutes 38 seconds
This calculator we will share with you, of course, yes. So you will not need to calculate it manually. You will have this solution.
Bednarek-Blaszkow, Daria 1 hour 15 minutes 46 seconds
Also available.

Pardeshi, Darshan Jagdish
1 hour 15 minutes 49 seconds1:15:49
Pardeshi, Darshan Jagdish 1 hour 15 minutes 49 seconds
Yes, Daria, maybe you can share this calculator on the same call in teams chat if possible. If not, you later on you can share it.
BD
Bednarek-Blaszkow, Daria
1 hour 15 minutes 58 seconds1:15:58
Bednarek-Blaszkow, Daria 1 hour 15 minutes 58 seconds
OK.
Bednarek-Blaszkow, Daria 1 hour 16 minutes
I think we can share. Yeah, it's not. Yeah, it's not a big deal.

Pardeshi, Darshan Jagdish
1 hour 16 minutes 8 seconds1:16:08
Pardeshi, Darshan Jagdish 1 hour 16 minutes 8 seconds
So nothing more from my end. Daria for today.
BD
Bednarek-Blaszkow, Daria
1 hour 16 minutes 12 seconds1:16:12
Bednarek-Blaszkow, Daria 1 hour 16 minutes 12 seconds
OK. So thank you. You can stop the recording. And thank you that, that's all from my side for today.

Pardeshi, Darshan Jagdish
1 hour 16 minutes 21 seconds1:16:21
Pardeshi, Darshan Jagdish 1 hour 16 minutes 21 seconds
Zaria, thank you. And.
BD
Bednarek-Blaszkow, Daria
1 hour 16 minutes 22 seconds1:16:22
Bednarek-Blaszkow, Daria 1 hour 16 minutes 22 seconds
Thank you. Bye bye. Have a nice holiday.

Pardeshi, Darshan Jagdish
1 hour 16 minutes 25 seconds1:16:25
Pardeshi, Darshan Jagdish 1 hour 16 minutes 25 seconds
Bye.
Pardeshi, Darshan Jagdish 1 hour 16 minutes 28 seconds
Happy weekend.
BD
Bednarek-Blaszkow, Daria
1 hour 16 minutes 29 seconds1:16:29
Bednarek-Blaszkow, Daria 1 hour 16 minutes 29 seconds
Bye bye.

Pardeshi, Darshan Jagdish stopped transcription