analyze the vba codes of this excel file and edit it what its currently doing for follow up is making another email with the same subject on the list and using the recepient in the recepient column of the list, what I want it to do is reply to the latest response on the email conversation thread of the email in the list and not create a new one cause when I tried this code when It send an automatic follow up new email was created and no email thread of the previous emails. send me the new entire updated vba codes for all modules that will be needed, send the entire codes for each modules.   

also for escalation emails can you add MDM escalation -  at the start of the subject so for example if the subject is test and it got escalated then the escallation email should have a title of MDM escalation - test.

for sheet1 

Option Explicit

Private Sub Worksheet_FollowHyperlink(ByVal Target As Hyperlink)
    On Error GoTo ErrorHandler
    Call HyperlinkClicked(Target)
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while handling hyperlink: " & Err.Description, vbExclamation
    Debug.Print "Error in Worksheet_FollowHyperlink: " & Err.Description
End Sub

Private Sub Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
    On Error GoTo ErrorHandler
    If Not Intersect(Target, Me.Columns(1)) Is Nothing Then
        If Target.Hyperlinks.Count > 0 Then
            Call HyperlinkClicked(Target.Hyperlinks(1))
            Cancel = True
        End If
    End If
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while handling double-click: " & Err.Description, vbExclamation
    Debug.Print "Error in Worksheet_BeforeDoubleClick: " & Err.Description
End Sub


for this workbook

Option Explicit

Private Sub Workbook_Open()
    On Error GoTo ErrorHandler
    Call InitializeFullEmailTracker
    Application.OnTime Now + TimeSerial(0, 0, 5), "CheckEmailResponses" ' Delay to allow initialization
    Call StartResponseCheckTimer ' Start the timer for periodic checking
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while opening the workbook: " & Err.Description, vbExclamation
    Debug.Print "Error in Workbook_Open: " & Err.Description
End Sub

Private Sub Workbook_BeforeClose(Cancel As Boolean)
    On Error GoTo ErrorHandler
    Call StopResponseCheckTimer
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while closing the workbook: " & Err.Description, vbExclamation
    Debug.Print "Error in Workbook_BeforeClose: " & Err.Description
End Sub


for datavisualizationmodule

Option Explicit

Public Sub CreateDataVisualization()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim chartSheet As Worksheet
    On Error Resume Next
    Set chartSheet = ThisWorkbook.Sheets("Charts")
    If chartSheet Is Nothing Then
        Set chartSheet = ThisWorkbook.Sheets.Add(After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count))
        chartSheet.Name = "Charts"
    Else
        chartSheet.Cells.Clear
    End If
    On Error GoTo 0

    CreateStatusChart chartSheet, ws
    CreateResponseChart chartSheet, ws

    MsgBox "Data visualization charts have been created on the 'Charts' sheet.", vbInformation

    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in CreateDataVisualization: " & Err.Description, vbExclamation
    Debug.Print "Error in CreateDataVisualization: " & Err.Description
End Sub

Private Sub CreateStatusChart(chartSheet As Worksheet, ws As Worksheet)
    On Error GoTo ErrorHandler
    Dim statusCounts As Object
    Set statusCounts = CreateObject("Scripting.Dictionary")

    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)
    Dim i As Long
    For i = 5 To lastRow
        Dim status As String
        status = ws.Cells(i, 3).Value ' Status in Column C
        If statusCounts.Exists(status) Then
            statusCounts(status) = statusCounts(status) + 1
        Else
            statusCounts.Add status, 1
        End If
    Next i

    ' Prepare data for chart
    chartSheet.Cells(1, 1).Value = "Status"
    chartSheet.Cells(1, 2).Value = "Count"
    Dim index As Integer
    index = 2
    Dim key As Variant
    For Each key In statusCounts.Keys
        chartSheet.Cells(index, 1).Value = key
        chartSheet.Cells(index, 2).Value = statusCounts(key)
        index = index + 1
    Next key

    ' Create chart
    Dim cht As ChartObject
    Set cht = chartSheet.ChartObjects.Add(Left:=10, Top:=10, Width:=500, Height:=300)
    With cht.Chart
        .SetSourceData Source:=chartSheet.Range("A1:B" & index - 1)
        .ChartType = xlPie
        .HasTitle = True
        .ChartTitle.Text = "Email Status Distribution"
        .Legend.Position = xlLegendPositionRight
    End With
    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in CreateStatusChart: " & Err.Description, vbExclamation
    Debug.Print "Error in CreateStatusChart: " & Err.Description
End Sub

Private Sub CreateResponseChart(chartSheet As Worksheet, ws As Worksheet)
    On Error GoTo ErrorHandler
    Dim daysSinceResponseCounts As Object
    Set daysSinceResponseCounts = CreateObject("Scripting.Dictionary")

    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)
    Dim i As Long
    For i = 5 To lastRow
        If ws.Cells(i, 8).Value <> "" Then ' Last Response Date in Column H
            Dim days As Long
            days = DateDiff("d", ws.Cells(i, 8).Value, Now)
            If daysSinceResponseCounts.Exists(days) Then
                daysSinceResponseCounts(days) = daysSinceResponseCounts(days) + 1
            Else
                daysSinceResponseCounts.Add days, 1
            End If
        End If
    Next i

    ' Prepare data for chart
    Dim chartStartRow As Integer
    chartStartRow = chartSheet.Cells(chartSheet.Rows.Count, 1).End(xlUp).row + 2
    chartSheet.Cells(chartStartRow, 1).Value = "Days Since Last Response"
    chartSheet.Cells(chartStartRow, 2).Value = "Count"
    Dim index As Integer
    index = chartStartRow + 1
    Dim key As Variant
    For Each key In daysSinceResponseCounts.Keys
        chartSheet.Cells(index, 1).Value = key
        chartSheet.Cells(index, 2).Value = daysSinceResponseCounts(key)
        index = index + 1
    Next key

    ' Create chart
    Dim cht As ChartObject
    Set cht = chartSheet.ChartObjects.Add(Left:=10, Top:=320, Width:=500, Height:=300)
    With cht.Chart
        .SetSourceData Source:=chartSheet.Range("A" & chartStartRow & ":B" & index - 1)
        .ChartType = xlColumnClustered
        .HasTitle = True
        .ChartTitle.Text = "Days Since Last Response"
        .Axes(xlCategory).HasTitle = True
        .Axes(xlCategory).AxisTitle.Text = "Days"
        .Axes(xlValue).HasTitle = True
        .Axes(xlValue).AxisTitle.Text = "Count"
        .Axes(xlCategory).TickLabelSpacing = 1
    End With
    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in CreateResponseChart: " & Err.Description, vbExclamation
    Debug.Print "Error in CreateResponseChart: " & Err.Description
End Sub

for helpermodule
Option Explicit

Public Function GetLastDataRow(ws As Worksheet) As Long
    On Error Resume Next
    ' Find the last row with data in column A
    GetLastDataRow = ws.Cells(ws.Rows.Count, 1).End(xlUp).row
    ' Ensure we don't count the header row (row 4) as data
    If GetLastDataRow < 5 Then GetLastDataRow = 4
    On Error GoTo 0
End Function

Public Function GetNextAvailableRow(ws As Worksheet) As Long
    GetNextAvailableRow = GetLastDataRow(ws) + 1
    If GetNextAvailableRow < 5 Then GetNextAvailableRow = 5
End Function

Public Function GetPreference(prefName As String) As Variant
    Dim wsPreferences As Worksheet
    Set wsPreferences = ThisWorkbook.Sheets(SHEET_NAME_PREFERENCES)

    Dim lastRow As Long, i As Long
    lastRow = wsPreferences.Cells(wsPreferences.Rows.Count, 1).End(xlUp).row

    For i = 1 To lastRow
        If wsPreferences.Cells(i, 1).Value = prefName Then
            GetPreference = wsPreferences.Cells(i, 2).Value
            Exit Function
        End If
    Next i
    ' Default values if preference not found
    Select Case prefName
        Case "Response Check Interval (Minutes)"
            GetPreference = 1
        Case "First Follow-Up Interval (Days)"
            GetPreference = 1
        Case "Escalation Interval (Days)"
            GetPreference = 10
        Case Else
            GetPreference = ""
    End Select
End Function

for importexportmodule
Option Explicit

Public Sub ExportData()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim saveFileDialog As FileDialog
    Set saveFileDialog = Application.FileDialog(msoFileDialogSaveAs)
    With saveFileDialog
        .Title = "Save As CSV"
        .InitialFileName = "EmailTracker_" & Format(Now, "yyyy_mm_dd_hh_mm_ss") & ".csv"
        .Filters.Clear
        .Filters.Add "CSV Files", "*.csv", 1
        .Filters.Add "All Files", "*.*", 2
        .FilterIndex = 1
        If .Show = -1 Then
            Dim filePath As String
            filePath = .SelectedItems(1)
            ' Copy data to a new workbook
            Dim exportWb As Workbook
            Set exportWb = Workbooks.Add
            ws.Range("A4:J" & GetLastDataRow(ws)).Copy
            exportWb.Sheets(1).Range("A1").PasteSpecial xlPasteValues
            Application.CutCopyMode = False
            With exportWb
                .SaveAs Filename:=filePath, FileFormat:=xlCSV
                .Close SaveChanges:=False
            End With
            MsgBox "Data exported successfully!", vbInformation
        End If
    End With
    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in ExportData: " & Err.Description, vbExclamation
    Debug.Print "Error in ExportData: " & Err.Description
End Sub

Public Sub ImportData()
    On Error GoTo ErrorHandler
    Dim openFileDialog As FileDialog
    Set openFileDialog = Application.FileDialog(msoFileDialogFilePicker)
    With openFileDialog
        .Title = "Import CSV"
        .Filters.Clear
        .Filters.Add "CSV Files", "*.csv", 1
        .Filters.Add "All Files", "*.*", 2
        .FilterIndex = 1
        If .Show = -1 Then
            Dim importFilePath As String
            importFilePath = .SelectedItems(1)

            ' Open the CSV file
            Dim importWb As Workbook
            Set importWb = Workbooks.Open(importFilePath)
            ' Copy data excluding headers
            Dim importWs As Worksheet
            Set importWs = importWb.Sheets(1)
            Dim importLastRow As Long
            importLastRow = importWs.Cells(importWs.Rows.Count, 1).End(xlUp).row

            Dim ws As Worksheet
            Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

            Dim lastRow As Long
            lastRow = GetNextAvailableRow(ws) - 1

            ' Copy data
            importWs.Range("A2:J" & importLastRow).Copy
            ws.Cells(lastRow + 1, 1).PasteSpecial xlPasteValues
            Application.CutCopyMode = False

            importWb.Close SaveChanges:=False

            MsgBox "Data imported successfully!", vbInformation

            ' Reformat the sheet
            FormatTrackerSheet ws
        End If
    End With
    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in ImportData: " & Err.Description, vbExclamation
    Debug.Print "Error in ImportData: " & Err.Description
End Sub


for setupmodule
Option Explicit

' Constants for sheet names and button captions
Public Const SHEET_NAME_MAIN As String = "Sheet1"
Public Const SHEET_NAME_LOG As String = "ActivityLog"
Public Const SHEET_NAME_FOLLOW_UP As String = "FollowUpMessages"
Public Const SHEET_NAME_PREFERENCES As String = "Preferences"
Public Const BTN_CAPTION_ADD As String = "Add to List"
Public Const BTN_CAPTION_DELETE As String = "Delete"
Public Const BTN_CAPTION_SEND_FOLLOW_UP As String = "Send Follow-Up"
Public Const BTN_CAPTION_CHECK_RESPONSES As String = "Check Responses"
Public Const BTN_CAPTION_SEND_FOLLOW_UP_TO_ALL As String = "Send Follow-Up To All"
Public Const BTN_CAPTION_DATA_VISUALIZATION As String = "Data Visualization"
Public Const BTN_CAPTION_IMPORT_DATA As String = "Import Data"
Public Const BTN_CAPTION_EXPORT_DATA As String = "Export Data"
Public Const BTN_CAPTION_CLOSE_TRACKER As String = "Close Tracker"
Public Const BACKUP_INTERVAL_HOURS As Integer = 1
Public Const DEFAULT_BACKUP_PATH As String = "C:\Backups\"

Public Sub InitializeFullEmailTracker()
    On Error GoTo ErrorHandler

    Dim wsMain As Worksheet, wsLog As Worksheet, wsFollowUp As Worksheet, wsPreferences As Worksheet
    Set wsMain = EnsureSheetExists(SHEET_NAME_MAIN)
    Set wsLog = EnsureSheetExists(SHEET_NAME_LOG)
    Set wsFollowUp = EnsureSheetExists(SHEET_NAME_FOLLOW_UP)
    Set wsPreferences = EnsureSheetExists(SHEET_NAME_PREFERENCES)

    SetupHeaders wsMain
    SetupInputFields wsMain
    SetupButtons wsMain
    SetupActivityLog wsLog
    SetupFollowUpMessages wsFollowUp
    SetupPreferences wsPreferences

    ' Format the tracker sheet
    FormatTrackerSheet wsMain

    ' Activate the main sheet
    wsMain.Activate

    ' MsgBox "Email Tracker Initialized. You're ready to go!", vbInformation
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred: " & Err.Description, vbExclamation
    Debug.Print "Error in InitializeFullEmailTracker: " & Err.Description
End Sub

Private Function EnsureSheetExists(sheetName As String) As Worksheet
    Dim ws As Worksheet
    On Error Resume Next
    Set ws = ThisWorkbook.Sheets(sheetName)
    On Error GoTo 0
    If ws Is Nothing Then
        Set ws = ThisWorkbook.Sheets.Add(After:=ThisWorkbook.Sheets(ThisWorkbook.Sheets.Count))
        ws.Name = sheetName
    End If
    Set EnsureSheetExists = ws
End Function

Private Sub SetupHeaders(ws As Worksheet)
    On Error GoTo ErrorHandler
    With ws
        ' Input labels
        .Cells(1, 1).Value = "Email Subject:"
        .Cells(1, 2).Value = "Recipients:"
        ' Data table headers starting from Row 4
        .Cells(4, 1).Value = "Email Subject"
        .Cells(4, 2).Value = "Recipients"
        .Cells(4, 3).Value = "Status"
        .Cells(4, 4).Value = "Remarks"
        .Cells(4, 5).Value = "Last Follow-Up Date"
        .Cells(4, 6).Value = "Delete"
        .Cells(4, 7).Value = "Send Follow-Up"
        .Cells(4, 8).Value = "Last Response Date" ' Column H
        .Cells(4, 9).Value = "Follow-Up Count" ' Column I
        .Cells(4, 10).Value = "ConversationID" ' Column J (New column)
    End With
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up headers: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupHeaders: " & Err.Description
End Sub

Private Sub SetupInputFields(ws As Worksheet)
    On Error GoTo ErrorHandler
    With ws
        .Cells(2, 1).Value = ""
        .Cells(2, 2).Value = ""
    End With
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up input fields: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupInputFields: " & Err.Description
End Sub

Private Sub SetupButtons(ws As Worksheet)
    On Error GoTo ErrorHandler
    Dim shp As Shape
    Dim rng As Range

    ' ------- Left Column Buttons -------

    ' Add To List button
    If Not ButtonExists(ws, BTN_CAPTION_ADD) Then
        Set rng = ws.Range("D1:E1")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_ADD
            .OnAction = "AddEmailToList"
            .Name = "Button_AddToList"
            .Fill.ForeColor.RGB = RGB(0, 176, 80) ' Green
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' Check Responses button
    If Not ButtonExists(ws, BTN_CAPTION_CHECK_RESPONSES) Then
        Set rng = ws.Range("D2:E2")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_CHECK_RESPONSES
            .OnAction = "CheckEmailResponses"
            .Name = "Button_CheckResponses"
            .Fill.ForeColor.RGB = RGB(0, 112, 192) ' Blue
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' Send Follow-Up To All button
    If Not ButtonExists(ws, BTN_CAPTION_SEND_FOLLOW_UP_TO_ALL) Then
        Set rng = ws.Range("D3:E3")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_SEND_FOLLOW_UP_TO_ALL
            .OnAction = "SendFollowUpToAll"
            .Name = "Button_SendFollowUpToAll"
            .Fill.ForeColor.RGB = RGB(255, 192, 0) ' Orange
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(0, 0, 0) ' Black text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' ------- Right Column Buttons -------

    ' Data Visualization button
    If Not ButtonExists(ws, BTN_CAPTION_DATA_VISUALIZATION) Then
        Set rng = ws.Range("F1:G1")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_DATA_VISUALIZATION
            .OnAction = "CreateDataVisualization"
            .Name = "Button_DataVisualization"
            .Fill.ForeColor.RGB = RGB(112, 48, 160) ' Purple
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' Import Data button
    If Not ButtonExists(ws, BTN_CAPTION_IMPORT_DATA) Then
        Set rng = ws.Range("F2:G2")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_IMPORT_DATA
            .OnAction = "ImportData"
            .Name = "Button_ImportData"
            .Fill.ForeColor.RGB = RGB(0, 176, 240) ' Light Blue
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(0, 0, 0) ' Black text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' Export Data button
    If Not ButtonExists(ws, BTN_CAPTION_EXPORT_DATA) Then
        Set rng = ws.Range("F3:G3")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_EXPORT_DATA
            .OnAction = "ExportData"
            .Name = "Button_ExportData"
            .Fill.ForeColor.RGB = RGB(0, 176, 240) ' Light Blue
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(0, 0, 0) ' Black text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    ' Close Tracker button
    If Not ButtonExists(ws, BTN_CAPTION_CLOSE_TRACKER) Then
        Set rng = ws.Range("F4:G4")
        Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
        With shp
            .TextFrame.Characters.Text = BTN_CAPTION_CLOSE_TRACKER
            .OnAction = "CloseTracker"
            .Name = "Button_CloseTracker"
            .Fill.ForeColor.RGB = RGB(192, 0, 0) ' Dark Red
            .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
            .Line.Visible = msoFalse
            .Placement = xlMoveAndSize
            .LockAspectRatio = msoTrue
        End With
    End If

    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up buttons: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupButtons: " & Err.Description
End Sub

Private Sub SetupActivityLog(wsLog As Worksheet)
    On Error GoTo ErrorHandler
    With wsLog
        .Cells(1, 1).Value = "Date"
        .Cells(1, 2).Value = "Action"
    End With
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up activity log: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupActivityLog: " & Err.Description
End Sub

Private Sub SetupFollowUpMessages(wsFollowUp As Worksheet)
    On Error GoTo ErrorHandler
    With wsFollowUp
        .Cells(1, 1).Value = "Type"
        .Cells(1, 2).Value = "Message"
        .Cells(1, 3).Value = "Escalation Recipient" ' New column
        .Cells(2, 1).Value = "Follow-Up Message"
        .Cells(3, 1).Value = "Escalation Message"
        .Cells(2, 2).Value = "This is a follow-up. Please let us know if you need any further information."
        .Cells(3, 2).Value = "We have not received a response. This is an escalation email. Please respond at your earliest convenience."
        .Cells(3, 3).Value = "" ' Escalation recipient email, to be filled by user
    End With
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up follow-up messages: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupFollowUpMessages: " & Err.Description
End Sub

Private Sub SetupPreferences(wsPreferences As Worksheet)
    On Error GoTo ErrorHandler
    With wsPreferences
        .Cells(1, 1).Value = "Backup Path"
        .Cells(1, 2).Value = DEFAULT_BACKUP_PATH
        .Cells(2, 1).Value = "Backup Interval (Hours)"
        .Cells(2, 2).Value = BACKUP_INTERVAL_HOURS
        .Cells(3, 1).Value = "First Follow-Up Interval (Days)"
        .Cells(3, 2).Value = 1
        .Cells(4, 1).Value = "Escalation Interval (Days)"
        .Cells(4, 2).Value = 10
        .Cells(5, 1).Value = "Response Check Interval (Minutes)"
        .Cells(5, 2).Value = 1 ' Default 1 minute
        ' You can add more settings here as needed
    End With
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while setting up preferences: " & Err.Description, vbExclamation
    Debug.Print "Error in SetupPreferences: " & Err.Description
End Sub

Private Function ButtonExists(ws As Worksheet, caption As String) As Boolean
    Dim shp As Shape
    ButtonExists = False
    For Each shp In ws.Shapes
        If shp.Type = msoShapeRectangle Or shp.Type = msoShapeRoundedRectangle Then
            If shp.TextFrame.Characters.Text = caption Then
                ButtonExists = True
                Exit Function
            End If
        End If
    Next shp
End Function

Public Sub FormatTrackerSheet(ws As Worksheet)
    On Error GoTo ErrorHandler

    ' Format Header Row (Row 4)
    With ws.Range("A4:J4") ' Ensure it includes all relevant columns up to Column J
        .Font.Bold = True
        .Interior.Color = RGB(0, 112, 192) ' Blue color
        .Font.Color = RGB(255, 255, 255) ' White text
        .HorizontalAlignment = xlCenter
    End With

    ' Auto-fit columns
    ws.Columns("A:J").AutoFit ' Update columns as needed

    ' Format Input Row
    With ws.Range("A2:B2")
        .Interior.Color = RGB(217, 225, 242) ' Light Blue
        .Font.Color = RGB(0, 0, 0) ' Black text
    End With

    ' Apply borders to all cells with data
    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)
    If lastRow >= 4 Then
        With ws.Range("A4:J" & lastRow) ' Ensure it includes all relevant columns up to Column J
            .Borders.LineStyle = xlContinuous
            .Borders.Weight = xlThin
        End With
    End If

    ' Clear existing conditional formatting
    ws.Range("A5:J" & ws.Rows.Count).FormatConditions.Delete

    ' Apply conditional formatting to highlight rows with responses
    If lastRow >= 5 Then
        Dim dataRange As Range
        Set dataRange = ws.Range("A5:J" & lastRow)
        
        ' Highlight rows where "Remarks" is "Response Received"
        With dataRange
            .FormatConditions.Add Type:=xlExpression, Formula1:="=$D5=""Response Received"""
            With .FormatConditions(.FormatConditions.Count)
                .Interior.Color = RGB(198, 239, 206) ' Light Green
            End With
        End With
        
        ' Highlight rows where "Status" is "Operator Replied"
        With dataRange
            .FormatConditions.Add Type:=xlExpression, Formula1:="=$C5=""Operator Replied"""
            With .FormatConditions(.FormatConditions.Count)
                .Interior.Color = RGB(255, 255, 204) ' Light Yellow
            End With
        End With
        
        ' Highlight rows where "Status" is "You Replied"
        With dataRange
            .FormatConditions.Add Type:=xlExpression, Formula1:="=$C5=""You Replied"""
            With .FormatConditions(.FormatConditions.Count)
                .Interior.Color = RGB(204, 229, 255) ' Light Blue
            End With
        End With
    End If

    ' Freeze panes to keep headers visible
    ws.Activate
    ws.Range("A5").Select
    ActiveWindow.FreezePanes = True

    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while formatting the tracker sheet: " & Err.Description, vbExclamation
    Debug.Print "Error in FormatTrackerSheet: " & Err.Description
End Sub

for utilitymodule
Option Explicit

' Constants for Address Entry Types and Folders
Public Const olExchangeUserAddressEntry As Long = 0
Public Const olExchangeRemoteUserAddressEntry As Long = 5
Public Const olMail As Long = 43 ' Mail item class
Public Const olFolderInbox As Long = 6
Public Const olFolderSentMail As Long = 5
Public Const olFolderDrafts As Long = 16
Public Const olFolderDeletedItems As Long = 3
Public Const olFolderOutbox As Long = 4
Public Const olMailItem As Long = 0

Public responseCheckTimer As Date

Public Sub AddEmailToList()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim subject As String, recipients As String
    subject = Trim(ws.Cells(2, 1).Value)
    recipients = Trim(ws.Cells(2, 2).Value)

    If ValidateInput(subject, recipients) Then
        Dim nextRow As Long
        nextRow = GetNextAvailableRow(ws)

        ' Generate a unique ConversationID for this email
        Dim conversationID As String
        conversationID = CreateConversationID(subject)

        AddEmailEntry ws, nextRow, subject, recipients, conversationID
        LogAction "Added email: " & subject

        ClearInputFields ws

        ' Reformat the sheet to apply new styles
        FormatTrackerSheet ws
    End If
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred in AddEmailToList: " & Err.Description, vbExclamation
    Debug.Print "Error in AddEmailToList: " & Err.Description
End Sub

Private Sub AddEmailEntry(ws As Worksheet, row As Long, subject As String, recipients As String, conversationID As String)
    Dim emailList As String
    emailList = ExtractEmails(recipients)

    With ws
        .Hyperlinks.Add Anchor:=.Cells(row, 1), Address:="", _
                        SubAddress:="'Sheet1'!A" & row, _
                        TextToDisplay:=subject, _
                        ScreenTip:="Click to search conversation in Outlook"

        .Cells(row, 1).ClearComments
        .Cells(row, 1).AddComment subject
        .Cells(row, 1).Comment.Visible = False

        .Cells(row, 2).Value = emailList
        .Cells(row, 3).Value = "Followed Up"
        .Cells(row, 4).Value = "Awaiting Response"
        .Cells(row, 5).Value = Now ' Record date of follow-up
        .Cells(row, 8).Value = ""  ' Initialize Last Response Date
        .Cells(row, 9).Value = 0   ' Initialize Follow-Up Count
        .Cells(row, 10).Value = conversationID ' Store ConversationID in Column J

        AddDeleteButton ws, row
        AddSendFollowUpButton ws, row
    End With
End Sub

Private Sub AddDeleteButton(ws As Worksheet, row As Long)
    Dim shp As Shape
    Dim rng As Range
    Set rng = ws.Cells(row, 6)
    Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
    With shp
        .TextFrame.Characters.Text = BTN_CAPTION_DELETE
        .OnAction = "DeleteRow"
        .Name = "Delete_Button_" & row
        .Placement = xlMoveAndSize
        .Fill.ForeColor.RGB = RGB(255, 0, 0) ' Red color
        .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
        .Line.Visible = msoFalse
    End With
End Sub

Private Sub AddSendFollowUpButton(ws As Worksheet, row As Long)
    Dim shp As Shape
    Dim rng As Range
    Set rng = ws.Cells(row, 7)
    Set shp = ws.Shapes.AddShape(msoShapeRoundedRectangle, rng.Left, rng.Top, rng.Width, rng.Height)
    With shp
        .TextFrame.Characters.Text = BTN_CAPTION_SEND_FOLLOW_UP
        .OnAction = "SendFollowUp"
        .Name = "FollowUp_Button_" & row
        .Placement = xlMoveAndSize
        .Fill.ForeColor.RGB = RGB(0, 176, 80) ' Green color
        .TextFrame2.TextRange.Font.Fill.ForeColor.RGB = RGB(255, 255, 255) ' White text
        .Line.Visible = msoFalse
    End With
End Sub

Public Sub deleteRow()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim shp As Shape
    Set shp = ws.Shapes(Application.Caller)

    Dim deleteRow As Long
    deleteRow = shp.TopLeftCell.row

    ' Delete related buttons
    DeleteButton "Delete_Button_" & deleteRow, ws
    DeleteButton "FollowUp_Button_" & deleteRow, ws

    ws.Rows(deleteRow).Delete

    ' Adjust button names for rows below
    Dim i As Long
    For i = deleteRow + 1 To GetLastDataRow(ws)
        On Error Resume Next
        ws.Shapes("Delete_Button_" & i).Name = "Delete_Button_" & (i - 1)
        ws.Shapes("FollowUp_Button_" & i).Name = "FollowUp_Button_" & (i - 1)
        On Error GoTo 0
    Next i

    LogAction "Deleted email entry from row " & deleteRow

    ' Reformat the sheet
    FormatTrackerSheet ws

    Exit Sub
ErrorHandler:
    MsgBox "Error deleting row. Please try again.", vbCritical
    Debug.Print "Error in DeleteRow: " & Err.Description
End Sub

Private Sub DeleteButton(buttonName As String, ws As Worksheet)
    Dim shp As Shape
    On Error Resume Next
    Set shp = ws.Shapes(buttonName)
    If Not shp Is Nothing Then
        shp.Delete
    End If
    On Error GoTo 0
End Sub

Private Sub ClearInputFields(ws As Worksheet)
    With ws
        .Cells(2, 1).Value = ""
        .Cells(2, 2).Value = ""
    End With
End Sub

Private Sub LogAction(action As String)
    Dim wsLog As Worksheet
    Set wsLog = ThisWorkbook.Sheets(SHEET_NAME_LOG)

    Dim nextLogRow As Long
    nextLogRow = wsLog.Cells(wsLog.Rows.Count, 1).End(xlUp).row + 1

    With wsLog
        .Cells(nextLogRow, 1).Value = Now
        .Cells(nextLogRow, 2).Value = action
    End With
End Sub

Private Function ExtractEmails(recipientStr As String) As String
    Dim regex As Object, matches As Object, match As Object
    Dim emailList As String
    Set regex = CreateObject("VBScript.RegExp")
    regex.Pattern = "\b[A-Za-z0-9._%+-]+@[A-Za-z0-9.-]+\.[A-Z|a-z]{2,7}\b"
    regex.Global = True

    Set matches = regex.Execute(recipientStr)

    For Each match In matches
        emailList = emailList & match.Value & "; "
    Next match

    If Len(emailList) > 2 Then
        ExtractEmails = Left(emailList, Len(emailList) - 2)
    Else
        ExtractEmails = ""
    End If
End Function

Private Function CreateConversationID(subject As String) As String
    ' Generate a ConversationID based on subject and timestamp
    CreateConversationID = subject & "_" & Format(Now, "yyyymmddhhmmss")
End Function

Public Sub SearchOutlookConversations(subject As String)
    Dim olApp As Outlook.Application, olExplorer As Outlook.Explorer
    Dim searchText As String

    On Error Resume Next
    Set olApp = GetObject(, "Outlook.Application")
    If olApp Is Nothing Then
        Set olApp = New Outlook.Application
        olApp.Session.Logon "", "", False, False
    End If
    On Error GoTo 0

    If olApp Is Nothing Then
        MsgBox "Outlook is not installed or could not be started.", vbCritical
        Exit Sub
    End If

    ' Perform search
    searchText = "subject:""" & subject & """"
    Set olExplorer = olApp.ActiveExplorer
    If olExplorer Is Nothing Then
        Set olExplorer = olApp.Explorers.Add(olApp.GetNamespace("MAPI").GetDefaultFolder(olFolderInbox))
        olExplorer.Display
    End If
    olExplorer.Search searchText, olSearchScopeAllFolders ' Use Outlook constant
    olExplorer.Activate
End Sub

Public Sub HyperlinkClicked(Target As Hyperlink)
    Dim ws As Worksheet, subject As String
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    If Not Target.Range.Comment Is Nothing Then
        subject = Target.Range.Comment.Text
    Else
        subject = Target.Range.Text
    End If

    Call SearchOutlookConversations(subject)
End Sub

Public Sub CheckEmailResponses()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)

    Dim i As Long
    For i = 5 To lastRow ' Start from row 5, where data begins
        ' Check if the row has data in column A
        If Trim(ws.Cells(i, 1).Value) <> "" Then
            Dim subject As String, conversationID As String
            subject = ws.Cells(i, 1).Value
            conversationID = ws.Cells(i, 10).Value ' ConversationID in Column J

            Dim lastResponseDate As Date
            If IsDate(ws.Cells(i, 8).Value) Then
                lastResponseDate = ws.Cells(i, 8).Value
            Else
                lastResponseDate = #1/1/1900#
            End If

            Dim status As String
            status = DetermineEmailStatus(subject, lastResponseDate, conversationID)

            Select Case status
                Case "You Replied"
                    ws.Cells(i, 3).Value = "You Replied"
                    ws.Cells(i, 4).Value = "Awaiting Response"
                Case "Operator Replied"
                    ws.Cells(i, 3).Value = "Operator Replied"
                    ws.Cells(i, 4).Value = "Response Received"
                    ws.Cells(i, 8).Value = Now ' Update Last Response Date
                    LogAction "Response received for email: " & subject
                Case "No Change"
                    ' Do nothing
                Case Else
                    ' Handle other cases
            End Select
        End If
    Next i

    ' Reformat the sheet after updating statuses
    FormatTrackerSheet ws

    ' Call FollowUpEscalation to handle automatic follow-ups
    Call FollowUpEscalation

    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in CheckEmailResponses: " & Err.Description, vbExclamation
    Debug.Print "Error in CheckEmailResponses: " & Err.Description
End Sub

Private Function DetermineEmailStatus(subject As String, lastResponseDate As Date, conversationID As String) As String
    Dim olApp As Outlook.Application
    Dim olNamespace As Outlook.Namespace
    Dim searchScope As String
    Dim filter As String
    Dim searchObj As Outlook.Search
    Dim SearchResults As Outlook.Results
    Dim latestMail As Outlook.MailItem
    Dim maxDate As Date
    Dim ownEmail As String
    Dim senderEmail As String
    Dim item As Object
    Dim clsSearch As ClsOutlookSearch
    Dim timeout As Date
    Dim timeoutSeconds As Integer

    On Error GoTo ErrorHandler

    Set olApp = New Outlook.Application
    Set olNamespace = olApp.GetNamespace("MAPI")

    ' Build the search filter using Subject matching and date filter
    Dim startDate As Date
    startDate = Now - 30 ' Adjust the number of days as needed

    ' DASL query
    filter = "urn:schemas:httpmail:subject LIKE '%" & Replace(subject, "'", "''") & "%' AND " & _
             "urn:schemas:httpmail:datereceived >= '" & Format(startDate, "yyyy-mm-dd") & "'"

    ' Initialize the class to handle AdvancedSearch events
    Set clsSearch = New ClsOutlookSearch
    clsSearch.SearchComplete = False

    ' Start the AdvancedSearch
    searchScope = "'Inbox','Sent Items','Drafts','Deleted Items','Outbox'"

    Set searchObj = olApp.AdvancedSearch(searchScope, filter, True, "EmailTrackerSearch")

    ' Wait for the search to complete or timeout after specified seconds
    timeoutSeconds = 30 ' Increased timeout duration
    timeout = Now + TimeSerial(0, 0, timeoutSeconds)
    Do While clsSearch.SearchComplete = False
        DoEvents
        If Now > timeout Then
            Debug.Print "Search timed out."
            DetermineEmailStatus = "No Change"
            Exit Function
        End If
    Loop

    Set SearchResults = clsSearch.SearchResults

    ' Initialize variables
    maxDate = lastResponseDate
    Set latestMail = Nothing

    ' Loop through searchResults
    If SearchResults.Count > 0 Then
        For Each item In SearchResults
            If TypeName(item) = "MailItem" Then
                Dim itemDate As Date
                itemDate = item.ReceivedTime
                If itemDate > maxDate Then
                    maxDate = itemDate
                    Set latestMail = item
                End If
            End If
        Next item
    End If

    If latestMail Is Nothing Then
        DetermineEmailStatus = "No Change"
        Exit Function
    End If

    ' Get own email address
    ownEmail = GetSMTPAddress(olNamespace.CurrentUser.AddressEntry)

    ' Get sender's email address
    senderEmail = GetSMTPAddress(latestMail.Sender)

    If StrComp(senderEmail, ownEmail, vbTextCompare) = 0 Then
        ' Latest email is from us
        DetermineEmailStatus = "You Replied"
    Else
        ' Latest email is from recipient
        DetermineEmailStatus = "Operator Replied"
    End If

    Exit Function

ErrorHandler:
    Debug.Print "Error in DetermineEmailStatus: " & Err.Description
    DetermineEmailStatus = "No Change"
End Function

Private Function GetSMTPAddress(olAddressEntry As Outlook.AddressEntry) As String
    Dim senderEmailAddress As String
    On Error Resume Next
    If olAddressEntry.AddressEntryUserType = olExchangeUserAddressEntry Or _
       olAddressEntry.AddressEntryUserType = olExchangeRemoteUserAddressEntry Then
        ' Exchange user
        senderEmailAddress = olAddressEntry.GetExchangeUser().PrimarySmtpAddress
        If senderEmailAddress = "" Then
            ' Try getting from Exchange remote user
            senderEmailAddress = olAddressEntry.GetExchangeRemoteUser().PrimarySmtpAddress
        End If
    Else
        ' Other types (POP3, IMAP, SMTP)
        senderEmailAddress = olAddressEntry.Address
    End If

    If senderEmailAddress = "" Then
        senderEmailAddress = olAddressEntry.Address
    End If

    GetSMTPAddress = senderEmailAddress
    On Error GoTo 0
End Function

Private Function ValidateInput(subject As String, recipients As String) As Boolean
    If Trim(subject) = "" Or Trim(recipients) = "" Then
        MsgBox "Please enter both subject and recipients!", vbExclamation
        ValidateInput = False
    Else
        ValidateInput = True
    End If
End Function

Public Sub SendEmail(recipients As String, subject As String, body As String)
    Dim olApp As Outlook.Application, olMail As Outlook.MailItem
    On Error Resume Next
    Set olApp = GetObject(, "Outlook.Application")
    If olApp Is Nothing Then
        Set olApp = New Outlook.Application
        olApp.Session.Logon "", "", False, False
    End If
    On Error GoTo 0

    If olApp Is Nothing Then
        MsgBox "Outlook is not installed or could not be started.", vbCritical
        Exit Sub
    End If

    Set olMail = olApp.CreateItem(olMailItem)
    With olMail
        .To = recipients
        .subject = subject
        .body = body
        .Send
    End With

    ' Clean up
    Set olMail = Nothing
    Set olApp = Nothing
End Sub

Public Sub SendFollowUp()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)
    Dim shp As Shape
    Set shp = ws.Shapes(Application.Caller)
    Dim row As Long
    row = shp.TopLeftCell.row

    Dim lastFollowUpDate As Date
    If IsDate(ws.Cells(row, 5).Value) Then
        lastFollowUpDate = ws.Cells(row, 5).Value
    Else
        lastFollowUpDate = #1/1/1900#
    End If

    Dim followUpIntervalDays As Integer
    followUpIntervalDays = GetPreference("First Follow-Up Interval (Days)")
    If IsEmpty(followUpIntervalDays) Or Not IsNumeric(followUpIntervalDays) Then
        followUpIntervalDays = 1
    End If

    If DateDiff("d", lastFollowUpDate, Now) < followUpIntervalDays Then
        MsgBox "A follow-up has already been sent within the specified interval for this email.", vbInformation
        Exit Sub
    End If

    Dim subject As String, recipients As String
    subject = ws.Cells(row, 1).Value
    recipients = ws.Cells(row, 2).Value

    Dim wsFollowUp As Worksheet
    Set wsFollowUp = ThisWorkbook.Sheets(SHEET_NAME_FOLLOW_UP)
    Dim followUpMessage As String
    followUpMessage = wsFollowUp.Cells(2, 2).Value

    SendEmail recipients, subject, followUpMessage
    ws.Cells(row, 5).Value = Now
    ws.Cells(row, 3).Value = "Followed Up"
    ws.Cells(row, 4).Value = "Awaiting Response"

    ws.Cells(row, 9).Value = ws.Cells(row, 9).Value + 1 ' Increment Follow-Up Count

    LogAction "Sent follow-up for email: " & subject
    MsgBox "Follow-up email sent for: " & subject, vbInformation

    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in SendFollowUp: " & Err.Description, vbExclamation
    Debug.Print "Error in SendFollowUp: " & Err.Description
End Sub

Public Sub StartResponseCheckTimer()
    Dim intervalMinutes As Double
    intervalMinutes = GetPreference("Response Check Interval (Minutes)")
    If intervalMinutes <= 0 Then intervalMinutes = 1 ' Default to 1 minute
    responseCheckTimer = Now + TimeSerial(0, intervalMinutes, 0)
    Application.OnTime responseCheckTimer, "CheckEmailResponses"
End Sub

Public Sub StopResponseCheckTimer()
    On Error Resume Next
    Application.OnTime responseCheckTimer, "CheckEmailResponses", , False
    On Error GoTo 0
End Sub

Public Sub SendFollowUpToAll()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)

    Dim i As Long
    For i = 5 To lastRow
        If ws.Cells(i, 1).Value <> "" Then
            ' Check if follow-up is needed
            Dim lastFollowUpDate As Date
            If IsDate(ws.Cells(i, 5).Value) Then
                lastFollowUpDate = ws.Cells(i, 5).Value
            Else
                lastFollowUpDate = #1/1/1900#
            End If

            Dim followUpIntervalDays As Integer
            followUpIntervalDays = GetPreference("First Follow-Up Interval (Days)")
            If IsEmpty(followUpIntervalDays) Or Not IsNumeric(followUpIntervalDays) Then
                followUpIntervalDays = 1
            End If

            If DateDiff("d", lastFollowUpDate, Now) >= followUpIntervalDays Then
                ' Send follow-up
                Dim subject As String, recipients As String
                subject = ws.Cells(i, 1).Value
                recipients = ws.Cells(i, 2).Value

                Dim wsFollowUp As Worksheet
                Set wsFollowUp = ThisWorkbook.Sheets(SHEET_NAME_FOLLOW_UP)
                Dim followUpMessage As String
                followUpMessage = wsFollowUp.Cells(2, 2).Value

                SendEmail recipients, subject, followUpMessage
                ws.Cells(i, 5).Value = Now
                ws.Cells(i, 3).Value = "Followed Up"
                ws.Cells(i, 4).Value = "Awaiting Response"
                ws.Cells(i, 9).Value = ws.Cells(i, 9).Value + 1 ' Increment Follow-Up Count
                LogAction "Sent follow-up for email: " & subject
            End If
        End If
    Next i
    MsgBox "Follow-up emails sent to all pending items.", vbInformation

    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in SendFollowUpToAll: " & Err.Description, vbExclamation
    Debug.Print "Error in SendFollowUpToAll: " & Err.Description
End Sub

Public Sub FollowUpEscalation()
    On Error GoTo ErrorHandler
    Dim ws As Worksheet, wsFollowUp As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)
    Set wsFollowUp = ThisWorkbook.Sheets(SHEET_NAME_FOLLOW_UP)

    Dim lastRow As Long
    lastRow = GetLastDataRow(ws)

    Dim escalationMessage As String
    escalationMessage = wsFollowUp.Cells(3, 2).Value
    Dim escalationRecipient As String
    escalationRecipient = wsFollowUp.Cells(3, 3).Value

    Dim escalationInterval As Integer
    escalationInterval = GetPreference("Escalation Interval (Days)")
    If IsEmpty(escalationInterval) Or Not IsNumeric(escalationInterval) Then
        escalationInterval = 10
    End If

    Dim followUpIntervalDays As Integer
    followUpIntervalDays = GetPreference("First Follow-Up Interval (Days)")
    If IsEmpty(followUpIntervalDays) Or Not IsNumeric(followUpIntervalDays) Then
        followUpIntervalDays = 1
    End If

    Dim i As Long
    For i = 5 To lastRow
        If ws.Cells(i, 1).Value <> "" Then
            Dim status As String
            status = ws.Cells(i, 3).Value
            Dim remarks As String
            remarks = ws.Cells(i, 4).Value

            Dim lastFollowUpDate As Date
            If IsDate(ws.Cells(i, 5).Value) Then
                lastFollowUpDate = ws.Cells(i, 5).Value
            Else
                lastFollowUpDate = #1/1/1900#
            End If

            Dim followUpCount As Integer
            followUpCount = ws.Cells(i, 9).Value

            Dim daysSinceFollowUp As Integer
            daysSinceFollowUp = DateDiff("d", lastFollowUpDate, Now)

            ' Check if it's time to send a follow-up
            If remarks = "Awaiting Response" Then
                If daysSinceFollowUp >= followUpIntervalDays Then
                    ' Send follow-up
                    SendFollowUpForRow i
                    ws.Cells(i, 3).Value = "Followed Up"
                    ws.Cells(i, 4).Value = "Awaiting Response"
                    ws.Cells(i, 5).Value = Now ' Update last follow-up date
                    ws.Cells(i, 9).Value = followUpCount + 1 ' Increment Follow-Up Count
                    LogAction "Automatically sent follow-up for email: " & ws.Cells(i, 1).Value
                End If

                ' Optionally, escalate after a certain number of follow-ups or days
                If followUpCount >= 5 Or daysSinceFollowUp >= escalationInterval Then
                    If escalationRecipient <> "" Then
                        ForwardLatestResponse ws.Cells(i, 1).Value, escalationMessage, escalationRecipient
                        ws.Cells(i, 3).Value = "Escalated"
                        ws.Cells(i, 4).Value = "Awaiting Response"
                        LogAction "Escalated email: " & ws.Cells(i, 1).Value
                    End If
                End If
            End If
        End If
    Next i

    ' Reformat the sheet after updating statuses
    FormatTrackerSheet ws

    ' Restart the timer for the next check
    Call StartResponseCheckTimer

    Exit Sub
ErrorHandler:
    MsgBox "An error occurred in FollowUpEscalation: " & Err.Description, vbExclamation
    Debug.Print "Error in FollowUpEscalation: " & Err.Description
End Sub

Private Sub SendFollowUpForRow(row As Long)
    Dim ws As Worksheet
    Set ws = ThisWorkbook.Sheets(SHEET_NAME_MAIN)

    Dim subject As String, recipients As String
    subject = ws.Cells(row, 1).Value
    recipients = ws.Cells(row, 2).Value

    Dim wsFollowUp As Worksheet
    Set wsFollowUp = ThisWorkbook.Sheets(SHEET_NAME_FOLLOW_UP)
    Dim followUpMessage As String
    followUpMessage = wsFollowUp.Cells(2, 2).Value

    SendEmail recipients, subject, followUpMessage
End Sub

Private Sub ForwardLatestResponse(subject As String, body As String, escalationRecipient As String)
    Dim olApp As Outlook.Application
    Dim olNamespace As Outlook.Namespace
    Dim searchScope As String
    Dim filter As String
    Dim searchObj As Outlook.Search
    Dim SearchResults As Outlook.Results
    Dim latestMail As Outlook.MailItem
    Dim maxDate As Date
    Dim item As Object
    Dim clsSearch As ClsOutlookSearch
    Dim timeout As Date
    Dim timeoutSeconds As Integer

    On Error GoTo ErrorHandler

    Set olApp = New Outlook.Application
    Set olNamespace = olApp.GetNamespace("MAPI")

    ' Build the search filter using Subject matching and date filter
    Dim startDate As Date
    startDate = Now - 30 ' Adjust as needed

    filter = "urn:schemas:httpmail:subject LIKE '%" & Replace(subject, "'", "''") & "%' AND " & _
             "urn:schemas:httpmail:datereceived >= '" & Format(startDate, "yyyy-mm-dd") & "'"

    ' Initialize the class to handle AdvancedSearch events
    Set clsSearch = New ClsOutlookSearch
    clsSearch.SearchComplete = False

    ' Start the AdvancedSearch
    searchScope = "'Inbox','Sent Items','Drafts','Deleted Items','Outbox'"

    Set searchObj = olApp.AdvancedSearch(searchScope, filter, True, "EmailTrackerSearch_Forward")

    ' Wait for the search to complete or timeout after specified seconds
    timeoutSeconds = 30 ' Increased timeout duration
    timeout = Now + TimeSerial(0, 0, timeoutSeconds)
    Do While clsSearch.SearchComplete = False
        DoEvents
        If Now > timeout Then
            Debug.Print "Search timed out."
            Exit Do
        End If
    Loop

    Set SearchResults = clsSearch.SearchResults

    ' Initialize variables
    maxDate = #1/1/1900#
    Set latestMail = Nothing

    ' Loop through searchResults
    If SearchResults.Count > 0 Then
        For Each item In SearchResults
            If TypeName(item) = "MailItem" Then
                Dim itemDate As Date
                itemDate = item.ReceivedTime
                If itemDate > maxDate Then
                    maxDate = itemDate
                    Set latestMail = item
                End If
            End If
        Next item
    End If

    If Not latestMail Is Nothing Then
        Dim olForward As Outlook.MailItem
        Set olForward = latestMail.Forward
        With olForward
            .To = escalationRecipient
            .body = body & vbCrLf & .body
            .Send
        End With
    Else
        ' No email to forward, send new email
        Dim olMail As Outlook.MailItem
        Set olMail = olApp.CreateItem(olMailItem)
        With olMail
            .To = escalationRecipient
            .subject = "Escalation: " & subject
            .body = body
            .Send
        End With
    End If

    ' Clean up
    Set olNamespace = Nothing
    Set olApp = Nothing
    Exit Sub

ErrorHandler:
    MsgBox "An error occurred in ForwardLatestResponse: " & Err.Description, vbExclamation
    Debug.Print "Error in ForwardLatestResponse: " & Err.Description
End Sub

' Close Tracker subroutine
Public Sub CloseTracker()
    On Error GoTo ErrorHandler

    ThisWorkbook.Save
    Application.Quit

    Exit Sub

ErrorHandler:
    MsgBox "An error occurred while closing the tracker: " & Err.Description, vbExclamation
    Debug.Print "Error in CloseTracker: " & Err.Description
End Sub

and for class modules clsoutlooksearch

Option Explicit

Public WithEvents olAdvancedSearch As Outlook.Application
Public SearchComplete As Boolean
Public SearchResults As Outlook.Results

Private Sub Class_Initialize()
    Set olAdvancedSearch = Outlook.Application
End Sub

Private Sub olAdvancedSearch_AdvancedSearchComplete(ByVal SearchObject As Outlook.Search)
    Set SearchResults = SearchObject.Results
    SearchComplete = True
End Sub

send me first the sheet1, thisworkbook, datavisualiyation, helper and setupmodule then after that ask me first if you can send the rest of the codes before sending the rest of the codes. send the entire code for each of the modules