In terms of the guidelines on Fair Practices Code issued to various Regulated Entities
(REs) since 2003, REs are required to release all movable / immovable property
documents upon receiving full repayment and closure of loan account. However, it has
been observed that the REs follow divergent practices in release of such movable /
immovable property documents leading to customer grievances and disputes. To address
the issues faced by the borrowers and towards promoting responsible lending conduct
among the REs, the following Directions are being issued:
Release of Movable / Immovable Property Documents
2. The REs shall release all the original movable / immovable property documents and
remove charges registered with any registry within a period of 30 days after full
repayment/ settlement of the loan account.
3. The borrower shall be given the option of collecting the original movable / immovable
property documents either from the banking outlet / branch where the loan account was
serviced or any other office of the RE where the documents are available, as per her / his
preference.
1 As defined in Annex to the Circular on ‘XBRL Returns – Harmonization of Banking Statistics’ dated January
04, 2018
2
4. The timeline and place of return of original movable / immovable property documents
will be mentioned in the loan sanction letters issued on or after the effective date.
5. In order to address the contingent event of demise of the sole borrower or joint
borrowers, the REs shall have a well laid out procedure for return of original movable /
immovable property documents to the legal heirs. Such procedure shall be displayed on
the website of the REs along with other similar policies and procedures for customer
information.
Compensation for delay in release of Movable / Immovable Property Documents
6. In case of delay in releasing of original movable / immovable property documents or
failing to file charge satisfaction form with relevant registry beyond 30 days after full
repayment/ settlement of loan, the RE shall communicate to the borrower reasons for
such delay. In case where the delay is attributable to the RE, it shall compensate the
borrower at the rate of ₹5,000/- for each day of delay.
7. In case of loss/damage to original movable / immovable property documents, either in
part or in full, the REs shall assist the borrower in obtaining duplicate/certified copies of
the movable / immovable property documents and shall bear the associated costs, in
addition to paying compensation as indicated at paragraph 6 above. However, in such
cases, an additional time of 30 days will be available to the REs to complete this
procedure and the delayed period penalty will be calculated thereafter (i.e., after a total
period of 60 days).
8. The compensation provided under these directions shall be without prejudice to the
rights of a borrower to get any other compensation as per any applicable law.
Applicability
9. These Directions shall be applicable to all cases where release of original movable /
immovable property documents falls due on or after December 1, 2023.
10. The above Directions are issued under sections 21, 35A and 56 of the Banking
Regulation Act, 1949, sections 45JA and 45L of the Reserve Bank of India Act, 1934,
and section 30A of the National Housing Bank Act, 1987. write the circular refrence and the checkpoints to verify for internal audit purpose in 60 words