I am an ESL teacher. please help me compose a brief, simple and encouraging post lesson feedback note to a B2 student. We just did the following worksheet:

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I’m afraid that’s outside the scope of this meeting
Copyrights by ESL Brains
1. Discuss the questions.
• How often do you take part in meetings at work? How useful and relevant are
they? What do you discuss?
• How would you describe a productive meeting?
• What are some of the obstacles to productive meetings?

5. Discuss the questions.
• What was the objective of the meeting in the video? To what extent was it
achieved? come up with ideas for the marketing strategy; some ideas were
discussed, but nothing was decided and no tasks were assigned
• What could have been done to make the meeting from the video more
productive? [Prompt your students by reminding them of the situations in the
video: brainstorming marketing strategy ideas, an unclear agenda, a person
talking at length, a person using the phone, a person negating everything, a
problem with cables, a person taking unclear notes.]
• Which of the obstacles presented in the video are the most annoying to you
during work meetings?
6. Read the information in the box and answer the questions.
• Is anybody assigned the meeting facilitator role in your business meetings?
How do they help? If there isn’t, do you think such a function could be useful?
• What other skills does a person need to be a good meeting facilitator?
• How did people in the video try to facilitate the meeting? Were their reactions
relevant and/or successful?
• Is meeting facilitation something you are or would be good at? Why/Why not?
A meeting facilitator is a person whose job it is to make a meeting run smoothly and
efficiently. A meeting facilitator can be the person who runs the meeting, one of the
meeting participants, or an outsider whose job is only to facilitate dialogue and the
decision-making process. Meeting facilitation requires confidence and people skills.
I’m afraid that’s outside the scope of this meeting
Copyrights by ESL Brains
7. Match the words below to create steps in facilitating meetings.
a) invite 3
b) set 1
c) focus on 4
d) encourage everyone 6
e) monitor 2
f) share 5
1) an agenda
2) progress
3) relevant people
4) the objectives
5) the key takeaways
6) to speak
8. Look at the steps in ex. 7 again and discuss the questions.
• How does each of the steps make a meeting productive? What difficulties
might happen if they are not taken?
• Would you use all the steps, or add any, for the following meetings:
o a weekly status update meeting with the aim of catching up on work
progress and discussing any relevant issues
o a meeting aiming to understand and solve a problem, e.g. decreases in
sales
o a presentation about new software your company is going to implement
9. Complete the gaps with one word each.
a) I’d like to get your feedback on…
b) I’m afraid that’s outside the scope of this
meeting.
c) I think we are getting off topic.
d) I would like to point out that…
e) I think you’re onto something with this idea.
f) Are we on the same page about…?
g) Let me run through what we’ve agreed on.
h) Let’s move on to the next item.
i) What ideas have you come up with?
10.Decide which of the sentences in ex. 9 could be used to do the following.
a) encourage meeting participants to speak a, i
b) focus on the meeting objectives b, c, g, h
I’m afraid that’s outside the scope of this meeting
Copyrights by ESL Brains
c) monitor the meeting progress f, g, h
d) share the key meeting takeaways g
e) emphasize the importance of something d, e, g
11.You are a meeting facilitator. Decide what you would say in these situations.
Use the words in brackets instead of the underlined items.
a) You want to talk for a bit about the next item on the agenda. (minutes)
I just wanted to take a few minutes to talk about the next item.
b) You want to encourage your colleagues to share the ideas they have. (throw)
If you have an idea, just throw it out there.
c) A colleague is getting off topic. (scope)
I’m afraid that’s outside the scope of this meeting.
d) You want to present the meeting agenda. (run)
Let me run through the agenda.
e) You want to emphasize that the participants still haven’t made a decision.
(point)
I would like to point out that you still haven’t made a decision.
f) You want to make sure that a colleague has the same idea as you about the
task they need to do. (page)
Are we on the same page about the task?
g) You want to start talking about the next item on the agenda. (move)
Let’s move on to the next item on the agenda.

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