Provisioning UI Requirements:

Tenant Creation: The UI should allow for the creation of new
tenants with relevant information like tenant name, version, creation date,
creator, and SSO configuration (potentially for future use).

Tenant Activation/Deactivation: The ability to activate or
deactivate tenants, essentially turning them on or off as needed. This could be
used for various purposes, such as deploying in maintenance mode, handling
non-payment, or customer departure.

Consistency and Validation: The UI should ensure consistency
in tenant creation by using standardized payloads and references. Built-in
validation should prevent errors and ensure data accuracy.

Scalability: As the volume of tenants increases, the UI
should be able to handle the workload efficiently without becoming a
bottleneck.

License Renewal UI Requirements:

License Information Management: The UI should allow
authorized personnel (e.g., support team, renewal team) to manage license
information for each tenant, including the number of licenses, type of
licenses, and renewal dates.

License Updates: The ability to update license information,
such as increasing the number of licenses when a customer's needs grow.

Integration with Salesforce (Future): Potential future
integration with Salesforce to automate license updates and renewals based on
customer information and contracts.

Manual Process Initially: Initially, the license renewal
process would be manual but facilitated through the UI rather than direct API
calls. This allows for better control and validation.

Reporting and Queries: Ability to query and report on
license information for all tenants.

Additional Notes:

The initial focus should be on core functionalities, with
the possibility of adding features like custom branding and togglable features
as the product evolves.

The UI should be user-friendly and accessible to authorized
personnel with varying technical expertise.



Provisioning UI Requirements:



1. Tenant Creation: The UI should allow for the creation of
new tenants, inputting necessary information that includes tenant name,
configuration details, SSO settings (if applicable), and initial user and
license allocation.



2. Tenant Maintenance Mode: There should be functionality to
toggle a tenant’s status to “Maintenance Mode” or similar, enabling
administrators to temporarily block access for updates, non-payment, etc.,
without entirely deleting the tenant.



3. Custom Branding: The tool might need to support
tenant-specific branding options allowing the upload and modification of logos
and themes per tenant, as applicable.



4. Feature Toggling: Although not initially required, the
ability to enable or disable specific features per tenant (toggable features)
should be considered for future integration.



5. Comprehensive Management: The tool should support tenant
configuration for features not yet implemented like SSO (Single Sign-On)
configurations, indicating readiness for when such features are introduced.



6. Automation and Integration: There should be consideration
for automating certain processes through integration with external systems like
Salesforce for fetching or pushing data related to tenant creation.



License Renewal UI Requirements:



1. License Management: The UI should allow for updating
existing tenant licenses, including increasing or decreasing the number of
licenses, changing the license type, and extending the license validity period.



2. Renewal Process: The UI should facilitate the renewal
process, ensuring that once the financial and contractual agreements are in
place, an authorized person can easily update the system to reflect the
renewal.



3. Billing and Payment Status: Integration or consideration
for billing systems to reflect payment statuses that could affect the license
status. For example, temporarily disabling access for non-payment.



4. License Visibility: Administrators should be able to view
current license allocations, utilization, and expiry dates for each tenant to
manage renewals proactively.



5. Manual and Automated Processes: Initially, the focus
might be on supporting manual inputs for renewals, but the system should be
designed with future automation in mind, possibly integrating with CRM tools
like Salesforce for contract management.



6. Tenant Status Modification: Similar to Provisioning UI,
the ability to modify tenant status based on license validity, such as
deactivating tenants or putting them into a restricted access state upon
license expiry or non-renewal.



Both UIs should aim for a high degree of usability, ensuring
that the processes for provisioning new tenants and renewing licenses are
streamlined and efficient. Given the discussion centered around future
scalability and automation, these systems should be designed with flexibility
in mind to accommodate evolving business requirements and potential feature
expansions.



Provisioning UI:



Allow creation of new tenants



Provide input fields to capture tenant details like name,
description, etc.

Option to specify the number of user licenses required
initially

Ability to select/configure any other tenant-specific
settings if applicable





Capture tenant information during creation



Mandatory fields: Tenant name, initial number of user
licenses

Optional fields: Description, custom configurations, etc.

Validation of input data





Interface with the existing tenant creation API/process



Construct the proper payload/request body from the input
data

Invoke the relevant API endpoint to create the new tenant

Handle success/failure responses and provide appropriate
feedback







License Renewal UI:



Display list of existing tenants and their details



Fetch data from the appropriate source/API

Show key information like tenant name, created date, current
license expiry, license count, etc.

Ability to search, filter, sort the list as needed





Allow updating the license expiry date for renewal



Provide a date picker or input field to set the new expiry
date

Validate the new date against any business rules (e.g.,
minimum renewal period)





Allow updating the number of licenses for a tenant



Input field to specify the new license count

Validation against any restrictions or allowed license tiers





Option to activate/deactivate a tenant



Control (e.g., button, toggle) to set the tenant status as
active or inactive

Deactivating a tenant could revoke user access,
subscriptions, etc.





Option to put a tenant in maintenance mode



Control to enable/disable maintenance mode

While in maintenance mode, user access may be restricted or
disabled temporarily





Potentially include additional features in the future



Section or configuration area for SSO settings

Upload functionality to add custom branding logos

Toggles or checkboxes to enable/disable specific product
features







Other common requirements:



User access controls and permissions

Audit logging of all actions performed

Error handling and validation

Notifications/alerts for critical events

Integration with other systems (e.g., Salesforce) for data
sync


based on the above, what are the requirements for provisioning and license renewal UI? List them as separate requirement. Re-read the above again and compare it with your answer twice, so that you dont miss anything and can amend your final answer, if any.