Cover letter based on this information: This position is located in the Headquarters Client Support Service (HQCSS), Division of Administration, New York, Department of Operational Support (DOS). The intern will report to the Senior Human Resources Officer and Human Resources Officers, DOS.

The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions

The internship is for 6 months depending on the needs of the office. An intern is expected to work four to five days per week remotely or in the office to which they assigned, carrying out their tasks under the supervision of the supervisor (total of 20 to 35 hours per week). Our interns work as full members of our team, pursue projects that are designed to make a significant difference in the HQCSS, and have opportunities to learn about the United Nations overall. Daily responsibilities will depend on the individual's background, the business unit to which they are assigned and the period during which they will undertake the internship.

The HQCSS also provides administrative support to a number of offices, including: the Office of the Special Representative of the Secretary-General on Sexual Violence in Conflict, the Office of the Special Representative of the Secretary-General on Violence Against Children, the Office of the Special Representative of the Secretary-General on Children and Armed Conflict, the Ethics Office, the Global Compact Office, the Human Security Unit, the Office of Administration of Justice, the Office of Information and Communications Technology, the Office of the United Nations Ombudsman and Mediation Services, the Office of Special Envoy for Haiti, the Office of Victims' Rights Advocate, the Office of Special Coordinator on Improving the United Nations Response to Sexual Exploitation and Abuse, the United Nations Office for Partnerships, as well as to the liaison offices of the United Nations Office on Drugs and Crime and the United Nations Convention to Combat Desertification in New York.
 
Responsibilities
 
Under the supervision and guidance of a Human Resources Officer, specific tasks may include:
• Screen and review document validity, completeness, and accuracy of on-boarding and extension requests from client offices in line with UN staff rules and regulations.
• Liaise with client offices to ensure that all required documentation is received.
• Provide information and guidance to hiring managers and candidates In relation to eligibility and visa requirements.
• Assist with the on-boarding of interns.
• Provide statistics and run reports as required.
• Upload all administrative documents into the database using SharePoint.
• Participate in record keeping improvement projects including evaluating the adequacy of existing records management and reference tools.
• Assists in other administrative duties when required, including evaluation, monitoring and reporting on a wide range of HR related issues.
• Develop an inventory of documentation to be retained, recording them in the office databases and shared drives.
• Perform other related duties, as required