Managing the operational requirements of an early childhood education and care (ECEC) service

Word length: 2000 words

For this assessment, you will need to:

Nurture Early Learning Centre is a long day care service based in a major city of NSW operating from 7:00 AM to 6:00 PM, Monday to Friday, 48 weeks per year.
The Service has the following annual expenses:

$50,000 mortgage/loan repayments
$600 licensing/registration fees
$26,000 utilities (includes water, electricity, phone, internet)
$20,000 program supplies
$100,000 for leave entitlements
$5,000 for professional development
$7,500 insurance
$10,000 maintenance and repairs
$6,000 marketing
$4,000 incidentals


The service caters to 38 children per day and charges $140 per day in fees. There are 3 rooms:

1 room for children 0-2 years old
1 room for children 2-3 years old
1 room for children 3-5 years old


The EC service utilizes the city offerings (art galleries, nursing homes, museums, community gardens, local schools, parks) for weekly excursions for all age groups.



















 




The plan must address the following:


Financial Management:

Develop a budget that encompasses your total gross income, including planned expenses, fees collection, and funding, to illustrate the financial viability of the service.
Additionally, outline the steps involved in estimating staffing wages within this budget.



Marketing and Promotion:

An outline of information about the service such as operating hours, management, fee structure, staffing, and service vision/philosophy.
Create an A4 double-sided service flyer to promote and advertise your service to prospective customers.
Develop two (2) alternative marketing strategies and success measures, to promote the service to prospective customers. Provide a justified overview of the strategies and success measures.



Staffing Requirements:

An outline of the qualification levels and number of staff required to maintain regulatory requirements.
Utilise your budget, including an estimation of your staff-related expenses, to validate the financial feasibility of your staffing plan.









﻿




 






Marketing and Promotion:

An outline of information about the service such as operating hours, management, and fee structure, staffing, and service vision/philosophy.
Create an A4 double-sided service flyer to promote and advertise your service to prospective customers.
Develop two (2) alternative marketing strategies and success measures, to promote the service to prospective customers. Provide a justified overview of the strategies and success measures.



Staffing Requirements:

An outline of the qualification levels and number of staff required to maintain regulatory requirements.
Utilise your budget, including an estimation of your staff-related expenses, to validate the financial feasibility of your staffing plan.
Describe the process employed by the service for the recruitment and onboarding of new staff.
Support the identifications in your outline with credible sourcing.



Performance review for staff:

Provide an overview of the system that the Early Childhood Education and Care (ECEC) service plans to put in place for performance evaluations, appraisals, reviews, and professional development.



Policy and Procedure:

Create a risk assessment for excursions within the scenario's context and substantiate your proposed approach with relevant sources.

﻿
Your assessment should show evidence that you have read widely on the topic beyond the supplied readings and texts. Your assessment must use correct referencing in APA 7th Edition style.
All submissions must comply with the requirements listed in the Student Handbook for this course. 







 Points important to be considered for Management



Firstly, need to develop a budget of total income.

Total income – centre budget = ABC
ABC – staffing cost = [Benefit] (must be benefit)



Additionally, add staffing wages.

Check the [Break down part] of that (already sent).



8 Babies = 2 staff – 1 (Break cover)


10 Toddlers = 2 staff – 1 (Break cover)


20 Preschool = 2 staff – 1 (Break cover)


Please reference the wages to NSW fair work.


Break cover can be trainee as well because wages are less.


Break cover shift can be 6 covers:

9am-2pm
9:30am-2:30pm










 




Add staff like just starting / commenced one.

Certificate 3 qualified; just starting job now. (C3)
Working towards C3.  (WTC3). Means still studying towards certificate 3 in early childhood education.



Same as with Diploma. ( D= Diploma)


ECT qualified, just starting job.WTD means Working towards Diploma. That means still studying towards diploma


Working ECT. ECT means Early Childhood Teacher.


Diploma qualified (Manager) (2-3 years experience).


Check of wages to the fair work NSW.


Cook's shift is 9-3 (30 min unpaid) for break.


Cook wages are usually in hospitality, usually $25-27/hr.









 


Policy & Procedure


Use Template .It's under the breakdown PDF.
Please add legislation for that.
Add procedure.
Specify which risk assessment you are doing.
Check website.








 


Marketing

Make a flyer for promoting centre like discount enrol now.

Two, three enrolment discount.


Put a fake Bar code.
Include fee structure, staffing, philosophy.
2-sided flyer, A4.

Flyer one: inviting, you need details of flyer.

2 strategies for success measures, service to prospective customers.


Performance review (HOW, What, Why):

Performance evaluation


Appraisals
Reviews
Professional development


Must be separate, not in one paragraph.








 


Staffing

Qualification of staff
No. of staff required
Write staff-related expenses and wages table.
Write the process of hiring new staff.

Job available (online via off).
Write all procedure.
Training.

Please follow the subject guide way to write.
Edit the table on subject guide.



﻿﻿

 
 
 Assessment Template (Subject guide table edit that one)
Add Break table in Management Part
Write staffing cost there.
In staffing part add a table with pro rate income paid shift. Break all.
Mention why  need WTC3
why _____ D
why _____ WTD
why _____ C3
why _____ ECT
Reference all from NSW ratio:
NSW Stuff required ECEC
ECT required
Not write detail of very thing How, why, what's
NSW fair work 2021
﻿ Total Income = 1,276,800
Expenses = 229,100
Rest = 1,276,800 - 229,100
= 1,047,700
Total No. of children = 38
8 Babies
No. of staff = 2

Break cover = 1
33

10 Toddler
No. of staff = 2

Break cover = 1
33

20 Preschool
No. of staff = 2

Break cover = 1
33

Total No. of staff = 9
Working Towards → WT
﻿ WTC₃ = 2
C₃ = 2
WTD = 2
D = 2
ECT = 1
Total staff = 9

7.5 shift
5 Days per week
48 weeks in year
No. of staff = 2

(2) WTC₃ = 23.97 (8 hr, 30 min unpaid break)
7.5 hours paid
23.97 × 7.5 × 5 × 48 × 2
= 86,292/-
(2) C₃ = 24.84 (Qualified, just starting job, commenced)
24.84 × 7.5 × 5 × 48 × 2
= 89,424/-
(2) WTD = 28.99 (starting)
28.99 × 7.5 × 5 × 48 × 2
= 104,364
(2) D = 29.39 (Qualified, job starting)
29.39 × 7.5 × 5 × 48 × 2
= 105,804
﻿ (1) ECT = 39.55 (Qualified)
71,190/-
(1) Manager = 42.89 (2 year experience)
75,402/-
Manager year allowance = 7,764.00 per year.
Educational leader allowance
2 day / Per week
2.30 Per/hr
= 1,765.14
Cook = 25.80
(5.5 hr shift Paid, 30 min unpaid)
Total shift 8 hr
(9 - 3)
34,056

Total Staffing = 576,063.14

Cost = staffing cost = Benefit
(Rest)
1,047,700 - 576,063.14 = 471,636.86 

 

Assessment 2 Breakdown Financial Management

Develop
a budget that encompasses your total gross income including planned expenses, fees collection and funding to illustrate the financial
viability of the service.

Additionally, outline
the steps involved
in estimating staffing
wages within this budget.

Centre Budget – July 2023 to June 2024

 


 
  
  Expenses
  
  
  Amount
  
  
  Income
  
  
  Amount
  
 
 
  
  Mortgage/loan
  repayments
  
  
  $50, 000
  
  
  Fees
  
  
  38 x 48x5
  (240) x140
  
 
 
  
  Licensing/registration
  fees
  
  
  $600
  
  
   
  
  
   
  
 
 
  
   
  
  
  $26,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $20,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $100,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $5,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $7,500
  
  
   
  
  
   
  
 
 
  
   
  
  
  $10,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $6,000
  
  
   
  
  
   
  
 
 
  
   
  
  
  $4,000
  
  
   
  
  
   
  
 
 
  
  Estimated Staff Wages
  
  
  Total Income – Total expenses
  $1, 276, 800 -
  $229,100 =
  1, 047, 700
  
  
   
  
  
   
  
 
 
  
  Total Expenses
  
  
  $229,100
  
  
  Total Income
  
  
  $1, 276, 800
  
 









Marketing and Promotion

-       
Service Information

-       
Hours of operation

-       
Fees

-       
Management Structure

-       
Vision

-       
Philosophy

2.   Flyer

-       
Service information listed above

-       
Who to contact
– Website, email,
phone numbers

-       
How to enrol
your child

-       
Why is the centre best

3.   Marketing Plan

Vision, Purpose
and Identity

-       
What is your program’s
unique market niche?
What makes your services special
or unique?

-       
What is your brand?
Is your image/logo consistent with your vision
and philosophy

Market Analysis

-       
What are the key trends in the childcare
industry, especially in your local region or area?

-       
Who are your main competitors?

Target Customers/Audience

-       
Who are your target
consumers (parents and families)– age, income, lifestyle, education level, and so on?

Marketing Strategies

-       
Describe your two chosen marketing
strategies

Success Measures








-       
How will you know your each marketing
strategy is successful?

-       
What is the timeline
for the implementation of different marketing strategies?

Action Plan and Budget
(Optional – for credit and above)

-       
Outline each action and date and Budget. Remember
although every action
takes time, not every action costs money.

 


 
  
  Action
  
  
  Person
  responsible
  
  
  Due Date
  
  
  Budget
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
  -    Total
  Cost:
  
 









Staffing Requirements

An outline of the qualification levels and number of staff required to maintain regulatory requirements.

Ø
Explain and justify the number of staff required
according to the number of children in each age group
(justify using reference EC
regulations), lunch breaks and programming cover.

Ø
Outline the rostering system/option you will use in terms of how many hours a day each staff member
will work.

Ø Outline how many staff of each qualification level is required

1.    Daily ratios

38 children

0-2 years
(1:4) – 8 (2)

2-3 years (1:5) – 10 (2)

3-5 years (1:10) – 20 (2)

According
to the above information and number of children in each room and age group the centre requires
a minimum of the following staff numbers.

2.    Lunch Breaks – 6 lunch breaks,
3 hours

3.    Programming time – 2 hours (Ed leader/room leader), 1 hour (other staff)

4.    Director office duties
– 2 to 3 hours
Room structure

0-2 years
(1:4) – 8 (2)

Diploma/Room leader Cert 3

2-3 years (1:5) – 10 (2)








2IC/Diploma/Room leader Cert 3

3-5 years (1:10) – 20 (2)

Director/ECT/Room leader Cert 3

Qualifications of staff

·      Full Time Director/Ed Leader/ECT –
1 (write down the EC regulation number justifying why only one ECT is required)

·     
Full Time 21C/Diploma X 2

·     
Full Time Certificate 3 X 2 and Trainee

·     
Part time extra staff member

·     
Cook

Utilise your budget, including an estimation of your
staff-related expenses, to validate the financial feasibility of your staffing
plan.

Rostering of staff

Option 1 – Extra 8 hour shif t (one extra staf f member) 11
hour day rostering of staff based on 8 hour shifts Opening shift –
2 staff (7am to 3pm)

Middle shifts
– 8 to 4 pm

9 to 5 pm

9:30 am to 5:30pm
– Lunch break cover and programming cover
and director admin duties

Closing shift – 2 staff (10am to 6pm) Option 2
– Extend 7am shif t –

11 hour day rostering of staff based on 8 hour shifts








Opening shift – 1 staff (7am to 5pm), 1 Staff 7am to 3pm Middle
shifts –

8  
to 4 pm

10am to 4pm – Lunch break cover and programming cover and director
admin duties ( 6 hour shift)

9  
to 5 pm

Closing shift – 2 staff (10am to
6pm) Option 3 – extend
lunch break shif t hours

11 hour day rostering
of staff based on 8 hour shifts
Opening shift – 2 staff (7am to 3pm)

Middle shifts – 8 to 4 pm

11am to 5pm – Lunch break cover and programming cover and director
admin duties

9:30 am to 5:30pm

Closing shift – 2 staff (10am to 6pm) Cook – 4 hours
8am to 12pm

Calculate Staff wages based on qualifications and the Teachers
and Childrens Services award rates

Justify wages from https://www.fairwork.gov.au/employment- conditions/awards/awards-summary/ma000077-summary

“According to the Teachers
Services Award…

Director/Ed Leader/ECT –
1 (write down the EC regulation number
justifying why only one ECT is required) 8 hour for 5 days over 48 weeks =
1920 hours








Based on the 3 year level of experience of the above
staff member the hour rate for the staff member
is …. $ 42.13 per hour

Additionally as a newly appointed director they are entitled to be paid an additional loading of … $ 37.19 per hour

Diploma and Certificate 3, Cook and Trainee à justify wages from

https://www.fairwork.gov.au/employment- conditions/awards/awards-summary/ma000120-summary

“According to the Children’s Award…

21C/Diploma – 2 staff 1920 hours

Based on the (min. 2 year) level
of experience of the staff member the hour rate for the staff member
is ….

Diploma – Based on the … level of experience of experience of the staff
member the hour rate for the staff member is ….

Certificate 3 – 2

Trainees – 1

Based on the … level of experience of experience of the staff member the hour rate for the staff member
is ….

Cook – Cert 3

Based on the … level of experience of experience of the staff member the hour rate for the staff member
is ….

Part time – Cert 3

Based on the … level of experience of experience of the staff member the hour rate for the staff member
is ….

 

 

 


 
  
  Staff member
  
  
  Wages per
  year
  
 
 
  
  Director/Ed
  Leader/ECT
  
  
   
  
 









 


 
  
  21C/Diploma
  
  
   
  
 
 
  
  Diploma
  
  
   
  
 
 
  
  Cert 3/Trainee 1
  
  
   
  
 
 
  
  Cert 3/Trainee 2
  
  
   
  
 
 
  
  Cook
  
  
   
  
 
 
  
  Part time
  – Cert 3
  
  
   
  
 
 
  
  Total wages
  cost
  
  
  X
  
 


 

 

Estimate your staff-related expenses/Proposed cost of staff wages according to the minimum
award as X

State if the plan is feasible (centre
is able to function without
bankrupting)

Based on the budget
in the section above/operational management plan this staffing plan is:

IS Feasible – because Amount
X is less than $1, 047, 700 stated in the
budget

Is NOT Feasible
– Amount X is more than $1, 047, 700

 

 

Recruitment Plan








Performance Review -

Provide
an overview of the system that the Early Childhood Education and Care (ECEC) service plans to put in place for performance evaluations, appraisals, reviews,
and professional development.

You
need to write down the steps you are going to take as part of your performance view systems to evaluate, review and develop
the skills of the staff.

1.   
What criteria you are going to review staff based on – soft skills
(communication, teamwork, punctuality) and job specific skills (teaching, relationship with children and parents,
room

management, administration of pedagogical documentation,

2.    Methods use to gather
data and review
performance

à Monthly tracking of how accurately staff
are completely work tasks and pedagogical documentation,

à Verbal/face to face/online interviews and meetings with staff

à Online/paper based checklists

à Staff self evaluations

3.   
Professional Development Plan – How you will set goals and create strategies to improve the performance of staff

 

 

Risk Assessment Template﻿




 
  
  Risk assessment and management template - Excursions
  
 
 
  
  Service Name
  
  
   
  
 
 
  
  Excursion details
  
  
   
  
 
 
  
  Date (s) of excursion.
  If
  it is a regular outing include a description of when children are to be taken on regular outings.
  
  
   
  
 









 


 
  
  Proposed activities.
  List all activities that
  will take place
  during the excursion.
  
  
   
  
 
 
  
  Pick up location and
  destination (s).
  List each
  location travelled to and from as
  part of the
  excursion.
  E.g., the museum, park
  for lunch and
  service.
  
  
   
  
 
 
  
  Estimated departure and arrival times and duration of the excursion.
  E.g., from the service to each destination and returning to the service.
  
  
   
  
 
 
  
  Proposed route
  You can include an image of the route sourced online.
  
  
   
  
 
 
  
  Means of transport
  E.g., public bus, private bus, coach, private
  car, taxi, tram
  
  
   
  
 
 
  
  Requirements for
  seatbelts or safety restraints in your state
  or territory have been met.
  
  
  Yes / No Comment:
  
 
 
  
  Number and full names of each adult
  involved in the excursion.
  E.g., service staff, family
  members, volunteers
  
  
   
  
 
 
  
  The number of educators
  / responsible adults,
  appropriate to provide
  supervision, and whether any adults
  with specialised skills
  are required.
  E.g. for
  children’s individual needs.
  
  
   
  
 
 
  
  The number of children involved in the excursion.
  
  
   
  
 









 


 
  
  Any water
  hazards during the
  excursion, including any risks associated
  with water-based activities?
  If
  yes, detail in the risk assessment table below.
  
  
  Yes / No Comment:
  
 
 
  
  Educator to child ratio, including whether this excursion warrants a higher ratio.
  Provide details in the
  risk assessment table
  below.
  
  
   
  
 
 
  
  Describe the process for entering and exiting the service premises and the pick-up
  location or destinations (as required); (include how each child is accounted for):
  
 
 
  
  Describe the procedures for
  embarking and disembarking the vehicle (include how each child
  is accounted for in
  embarking and disembarking):
  
 









 


 
  
  Excursion checklist – items to be readily
  available during the excursion (Please tick)
  
 
 
  
  o    First aid
  kit
  
  
  o    List of adults involved in the excursion
  
 
 
  
  o    List of children involved in the excursion
  
  
  o    Contact information for each adult
  
 
 
  
  o    Contact information for each child
  
  
  o    Mobile phone /
  other means of communicating with
  the service &
  emergency services
  
 
 
  
  o    Medication, health
  plans and risk
  assessments for individual children
  
  
  o    Other items,
  please list
  
 


 

Use the table below to identify
and assess risks to the safety, health
or wellbeing of children

attending the excursion, and specify how these risks will be managed and minimised (Regulation 101(1)). This must include any risks associated with water-based activities.

 


 
  
  Risk assessment
  
 
 
  
  Activity
  
  
  Hazard
  identified
  
  
  Risk assessment (use
  matrix)
  
  
  Elimination/control measures
  
  
  Who
  
  
  When
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
 
 
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
  
   
  
 


(Press tab to add more rows)











﻿



Approved providers, nominated supervisors
and family day care educators must ensure a risk assessment is carried out
before children are taken outside the service premises on an excursion. Prior authorisation
must also be obtained from parents or other authorised nominees.

ACECQA has
prepared this template to assist services in undertaking risk assessments
before children leave the service premises as part of an excursion, which services may wish to incorporate
within their own risk assessment material. 

Regulation
101 of the Education and Care Services National Regulations includes the
minimum risk assessment considerations for excursions, including specific
considerations when an excursion involves transporting children.  

Note:
A risk assessment is only required to be completed at least once for a 12 month
period if the excursion is a ‘regular
outing*’. 

*Regular outing: means a walk, drive or
trip to and from a destination that the service visits regularly as part of its
educational program, and where the circumstances relevant to the risk
assessment are substantially the same on each outing. 




  

 
 
  
  Risk Matrix
  
  
 
 
  
  Consequences
  
  
  
  Likelihood
  
  
 
 
  
  
   
  
  
  
  Rare
  
  
  
  Unlikely
  
  
  
  Possible
  
  
  
  Likely
  
  
  
  Almost Certain
  
  
 
 
  
  
  Major
  
  
  
  Moderate
  
  
  
  High
  
  
  
  High
  
  
  
  Critical
  
  
  
  Critical
  
  
 
 
  
  
  Significant
  
  
  
  Moderate
  
  
  
  Moderate
  
  
  
  High
  
  
  
  High
  
  
  
  Critical
  
  
 
 
  
  
  Moderate
  
  
  
  Low
  
  
  
  Moderate
  
  
  
  Moderate
  
  
  
  High
  
  
  
  High
  
  
 
 
  
  
  Minor
  
  
  
  Very low
  
  
  
  Low
  
  
  
  Moderate
  
  
  
  Moderate
  
  
  
  Moderate
  
  
 
 
  
  
  Insignificant
  
  
  
  Very low
  
  
  
  Very low
  
  
  
  Low
  
  
  
  Moderate
  
  
  
  Moderate
  
  
 




  

 


















  

 
 
  
  Plan and Review
  
  
 
 
  
  Plan prepared by:
  
  
  
  Full name:
  Signature:
  Role/Position:
  
  
  
  Date:
  
  
  
   
  
  
 
 
  
  Prepared
  in consultation with:
  
  
  
  Full
  name:
  Signature:
  Role/Position:
  
  
 
 
  
  Communicated to all relevant staff: 
  
   
  
  
  
  Yes / No
  Comment if needed:
  
  
 
 
  
  Vehicle
  safety information reviewed and attached:
  
  
  
  Yes
  / No
  Comment
  if needed:
  
  
 
 
  
  Risk assessment to be evaluated and
  reviewed on: 
  A risk assessment must be
  undertaken prior to an excursion being undertaken (and before seeking
  authorisation for that excursion to be undertaken - see regulation 102).
  If the excursion is a 'regular
  outing'*, a risk assessment must be undertaken at least annually.
  
  
  
  Date: