make me a conclusion for the following report :Table of Contents
Scope Definition:	2
The problems faced by CLE include:	2
Requirements analysis:	3
Identification and Analysis of Candidate Solutions:	3
Solution 1: Customized Database Solution	3
Solution 2: Off-the-shelf Database Solution	4
Recommended Solution:	5
Current DFD:	6
Proposed DFD:	7
Conclusion	8























Scope Definition: 
The scope of this case study involves the development of a database management system for Cultural Learning Experiences (CLE) Inc., a company that organizes educational trips for faculty and students seeking unique learning experiences abroad. The issue that the organization faces comes from the lack of automation, which causes many problems to occur and affects the company as a whole. They need new systems to help improve all processes effectively and efficiently. The project budget is $65,000, and the company is open to expanding the budget if necessary. The company needs to follow certain steps to help with their improvements. Analyzing the problem, analyzing the requirements, identification and analysis of solutions with 2 recommended solutions which is agreed upon, and finally creating the current and proposed data flow diagram in order to compare.

The problems faced by CLE include: 
•	Manual and disorganized work processes, leading to errors in recording important information about students, classes, and locations
•	 Low customer satisfaction due to unmet customer needs 
•	Declining employee morale caused by a stressful and hectic work environment
•	Limited computing resources, with only two computers available for use in the office 
•	Lack of automation in business processes, such as payroll and accounts payable, which are not the immediate concern but will eventually need to be addressed 

The proposed database solution is expected to resolve these issues by automating the work processes, improving data consistency, and enhancing the reporting capabilities. This will lead to better customer relations, improved employee morale, and overall increased efficiency in the organization. 

Requirements analysis:
	There are few requirements for the new system to follow, and with doing so it will make the firm or company more efficient, but the company has restrictions, when it comes to the budget with only $65,000 being their budget and they rather not go over the budget.
•	User friendly interface to enhance user experience and satisfaction
•	The system must be compatible with windows and Microsoft office
•	Ease and consistency with data entry and modifications
•	Enhanced reporting capabilities
•	The purchase of two additional machines
•	The system should use password protection

Identification and Analysis of Candidate Solutions:
After reading and evaluating CLE’s case we came up with 2 solutions that could help the company, as well as compare them in the terms of applicability, cost, time of implementation and maintenance.

Solution 1: Customized Database Solution
A customized database can be tailored to the specific needs of CLE, providing a user-friendly interface and ensuring consistent data entry formatting, data storage, retrieval, and reporting capabilities. This option is advantageous, as it will be developed from the ground up to meet the organization’s requirements. However, the development process could take longer and potentially may exceed CLE’s budget of $65,000.
•	Designed specifically to meet CLE's standards
•	More versatile and scalable 
•	Higher initial cost and lengthier implementation time
•	Requires regular maintenance, which could result in higher long-term costs
Solution 2: Off-the-shelf Database Solution
Purchasing an existing database management solution could result in initial cost savings and reduced development time. However, the software may not fully meet CLE’s specific requirements, and the company may need to compromise on desired features. Consequently, additional resources may have to be expended on customizing the software to tackle the unique needs of CLE.
•	Faster implementation and lower initial cost 
•	May not fully meet all special criteria
•	Less scalable and flexible
•	Potential problems with existing hardware and software compatibility
•	In the long term, maintenance is probably going to be less expensive and time-consuming

In terms of Applicability the Customized Database Solution is better suited to meet CLE’s unique requirements, while the Off-the-shelf Database Solution may not be fully applicable to all aspects of the organization.
In terms of Cost the Customized Database Solution has a higher initial cost, but this may be offset by the greater efficiency and flexibility it offers. The Off-the-shelf Database Solution has a lower initial cost but may require additional expenditures for customization and addressing compatibility issues.
Implementation time of Customized Database Solution takes longer to implement due to the development process, while Off-the-shelf Database Solution can be deployed more quickly.
In terms of Maintenance Customized Database Solution may incur higher ongoing maintenance costs due to its tailored nature, while Off-the-shelf Database Solution is likely to have more accessible support and lower long-term maintenance costs.




Recommended Solution:
Based on the comparison, we recommend that CLE utilize the Customized Database Solution since it more effectively meets their needs for a user-friendly interface, uniform data formatting, and improved reporting features. Given its potential to greatly improve work processes, customer interactions, and employee morale, investing in a tailored solution will be profitable. Although it could cost more up front and take longer to execute, it offers greater flexibility, scalability, and applicability—aspects that are essential for future success and growth.

Although a tailored solution may need the business to set aside more money for upkeep, the long-term advantages of increased operational effectiveness, efficiency, and customer satisfaction far outweigh these expenses. By adopting a customized database solution, CLE will be equipped with a solid, specialized system that directly addresses their particular demands and the company will be set up for long-term growth.












Current DFD:
The current system involves a manual process of collecting and maintaining data related to students, faculty, and classes, leading to inefficiencies, errors, and unmet customer needs.


 
Current DFD



Proposed DFD:
•	Development of a database management system with an intuitive user interface for adding, changing, and removing data
•	 Using input validation and uniform data formatting to prevent errors
•	 Improving reporting skills to support billing, marketing, and other crucial tasks
•	Implementing security features and password protection for sensitive data
•	All billing operations are handled by a third-party accounting agency.
•	A third-party marketing company that aims to alert potential faculty participants to the offered educational tours