Position: Office Manager
Company: Opinov8
Experience required: 1y
Category: Support
English level: upper
Published: 2020-10-01T00:00:00+03:00

**BEING PART OF THE TEAM**
- Organize the office layout and order stationery and equipment;
- Maintain the office condition and arrange necessary repairs;
- Provide general support to visitors;
- Assist in the onboarding process for new hires;
- Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
- Liaise with facility management vendors, including cleaning, catering and security services;
- Collaborate with HR department on in-house or off-site activities, like parties, celebrations and conferences;
- Implementing and maintaining procedures/office administrative systems and make sure they up to date;
- Coordinate with IT department on all office equipment;
- Ensure that all items are invoiced and paid on time;
- Manage contract and price negotiation with the office vendors, service providers and office lease;
- Ensure accurate and timely reporting;
- Schedule meetings and appointments;
- Partner with HR to update and maintain office policies as necessary;
- Fully coordinate all travel activities/need across the locations;
- Manage relocation process across the locations.

**POWER YOU BRING**
- Proven experience as an Office manager,
- Front office manager or Administrative assistant;
- Knowledge of office administrator responsibilities, systems and procedures;
- Proficiency in MS Office (MS Excel and MS Outlook, in particular);
- Hands on experience with office machines (e.g. printers, scanners);
- Excellent time management skills and ability to multi-task and prioritize work;
- Attention to detail and problem-solving skills;
- Excellent written and verbal communication skills;
- Strong organizational and planning skills in a fast-paced environment;
- A creative mind with an ability to suggest improvements;
- Advanced English language skills.