Position: Businees administrator
Company: A.V.A. LTD
Experience required: 2y
Category: Other
English level: fluent
Published: 2023-06-01T00:00:00+03:00

Vacancy: СEO Super Business Assistant
Location: USA (Remote)
Job Type: Full-time 

We are seeking a highly organized and proactive business assistant. The Personal Assistant will play a critical role in managing the executive's schedule, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. 

Responsibilities:
-Receiving and processing incoming calls;
-Work with correspondence (NP/DHL/TNT);
-Work with e-mail of the head;
-Accounting and distribution of incoming information relating to the head;
-Timely transmission of documents, messages and additional information;
-Maintaining the calendar of the manager and the team, making adjustments to the 
work schedule, availability 24/7;
-Coordination and planning of the work schedule of the head (direct appointment, 
rescheduling, cancellation of meetings in agreement with the heads);
-Maintenance and control of the rhythm of meetings of the head (drawing up the 
agenda + content);
-Logging of meetings/calls/strategic sessions;
-Taking notes of the manager after the meetings;
-Audio/video decoding into text;
-Drawing up, sending reports and recommendations based on the results of meetings;
-Analysis of the effectiveness of the manager’s time management, preparation of 
proposals for improving processes;
-Organization of meetings, business meetings, receptions (booking for hotel guests, 
organization of transfer to the place of residence, possible accompaniment at business
meetings, events, industry events, organization of excursions, etc.);
-Keeping track of your working time, sending daily reports;
-Work with CRM system (HubSpot);
-Maintenance of social networks and other resources (for example, LinkedIn, 
Facebook, Instagram, YouTube, Medium)