Position: Senior Facilities Manager
Company: Railsware
Experience required: 3y
Category: Support
English level: upper
Published: 2020-04-01T00:00:00+03:00

YOUR RESPONSIBILITIES

WORKSPACE
- Form a vision on Railsware work environment aligned with the company strategy
- Gathering feedback from Railswarians and manage requirements for office and remote workspaces. You will determine project scope, shape an action plan, act on it, and document results
- Manage work environment
Offices in Kyiv, Ukraine, and Krakow, Poland
Open new offices
Support remote colleagues
- Coordinate purchase logistics
- Maintain cooperation between the internal team, external contractors and vendors
- Organise and support inventory
- Manage all aspects of furniture, hardware and software purchase, usage, and record-keeping

ADMINISTRATIVE
- Manage operations budget (facilities, administrative, immigration, benefits, h​ardware, etc.​)
- Keep all the processes balanced and up to date
- Research, monitor and support Railsware benefit policies (medical insurance, language courses, hardware, etc.)
- Coordinate business travel and immigration processes according to internal policies and local law
- Organize record-keeping: documents, files, invoices related to company activities, event logs, deadlines, limits (like visa days)

REQUIRED SKILLS AND EXPERIENCE
- 3+ years of relevant experience, including all the areas of responsibility listed above
- Ability to decompose strategy into actionable items and processes, and prioritize them
-  Own vision and proactive approach to how to run administration, facilities, and benefits
- Proven success in creating and implementing business processes, checklists, and policies
- Own approaches to hyper organisation including but not limited to:
- Ability to automate processes using Google Sheets
- Tracking tools (like Jira, Asana, Trello etc.)
- Ability to build strong relationships across the organization
- Proven successful experience in people and project management
- An eye for details and proactive nature with a positive attitude
- High-level of resourcefulness, negotiation, confidence, and problem-solving skills
- Excellent command of English, both written and spoken
- Experience in ​event management​ will be a huge plus as colleagues would require assistance

**WE OFFER**
- Outstanding development culture: bit.ly/rwdouculture
- Work remotely from any location or in one of our offices: bit.ly/rwdouremote
- We offer flexible hours
- Get a competitive salary, yearly bonus, access to savings program and microcredits
- Thanks to our hardware policy, we use the best equipment and can regularly update it
- 34 days a year as a vacation (24 standard vacation days + 10 working days to cover public holidays)
- Health policy budget will cover your private sports and healthcare expenses
- Participate in local and international conferences
- Every year we go for a 7-day company trip with our families. We’ve already visited Austrian Alps, Crete, Italy, and Croatia together
- Our offices are equipped with modern ergonomic chairs and standing desks
- You can always find fresh food and drinks in our kitchen
- See all Railsware benefits here: l.rw.rw/benefits