Position: Office Coordinator
Company: NewGmedia
Experience required: 2y
Category: Other
English level: upper
Published: 2023-05-01T00:00:00+03:00

The Office Manager is the go-to person for all office-related issues. This person also helps to achieve organizational efficiency by nurturing a positive, inclusive work environment.

**Required Skills:**
- Successful office management, administrative (assistant) work experience of at least 2 years
- Confident user of PC and office programs
- Ability to prioritize tasks
- Event management skills
- Organizational skills
- Knowledge of business etiquette
- Negotiation and business correspondence skills
- Ability to resolve conflict situations
- Office life support skills
- Proficiency in English — B2 level (Upper-Intermediate)

Personal qualities — responsibility, stress resistance, sociability, time management, problem-solving, flexibility, punctuality, communication, initiative.

Technical skills — Gmail, Google Docs, Google Sheets, Google Meets

**Responsibilities:**
- Coordination of work of office services (cleaner, couriers)
- Managing relationships with suppliers and landlords, ensuring timely billing and payment control
- Management of office expenses (daily sweets, stationery, coffee, etc.)
- Work with payment documentation
- Purchases, equipment for the office
- Interaction with the company’s security service
- Maintaining cleanliness and comfort in the office
- Inventory of material assets (maintained by GLPI)
- Delivery of gifts to different locations
- Ordering equipment for new employees in all countries
- Congratulations to employees on their birthdays and anniversaries
- Support HR processes (participation in the organization of internal events together with HR)
- Managing internal staff relations
- Welcoming guests
- Tasks on request

**We offer:**
- To be a part of a strong professional environment
- A culture characterized by curiosity, humor, ambitions, people that ready to help each other
- Paid vacation: 20 working days per year
- Paid sick leaves: 10 working days without medical list + 30 days with medical one
- Free English classes (online)
- Up to 80% compensation of learning after the probation period
- Opportunity to professional and career grows
- Team buildings and corporate activities