Position: Executive Personal Аssistant
Company: Forte group
Experience required: 3y
Category: Other
English level: intermediate
Published: 2022-03-01T00:00:00+02:00

**Executive Personal Assistant**

**Job Description: **

Reporting directly to CEO and CTO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all corporate matters. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Role and Responsibilities**

**Executive Support:**

● Completes a broad variety of administrative tasks for the CEO & CTO  including managing calendar of appointments; composing and preparing correspondence that is confidential; compiling documents for meetings and taking meeting notes.
● Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office.
● Communicates directly, and on behalf of the CEO and CTO, with other members, investors, partners, clients, and others, on matters related to their programmatic initiatives.
● Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
● Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
● Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
● Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

**Senior Management Liaison**

● Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.
● Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings.

**Communications, Partnerships, and Outreach**

● Ensures that the CEO’s and CTO’s bio is kept updated and responds to requests for materials regarding the CEO & CTO and the organization in general.
● Edits and completes first drafts for written communications to internal/external stakeholders.
● Prepares monthly updates to the community.

**Strategic Initiatives**

● Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
● Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships CEO

**Qualifications**

● Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
● Very strong interpersonal and analytical skills and the ability to build relationships with stakeholders, including staff, board members, external partners, etc. 
● Expert-level written and verbal communication skills
● Demonstrated proactive approaches to problem-solving with strong decision-making capability
● Emotional maturity
● Highly resourceful team player, with the ability to also be extremely effective independently
● Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
● Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
● Forward-looking thinker, who actively seeks opportunities and proposes solutions

**Education and Experience Requirements**

● Bachelor's degree required
● Experience and interest in internal and external communications, partnership development, and fundraising
● Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms
● Articles writing experience is a plus

**We offer**

● Experience exchange with colleagues all around the world
● Opportunities for self-realization
● Friendly team and enjoyable working environment
● Engineering, corporate and social events
● Social package: professional / soft skills trainings, medical / family care programs, sports
● Free English classes