Position: Office Administrative
Company: TuneIn
Experience required: 2y
Category: Other
English level: upper
Published: 2023-03-01T00:00:00+02:00

**Location:  Lviv, Ukraine (Full time)**

We are looking for an energetic **Office Administrative and Finance Assitant** who doesn't mind wearing multiple hats. Well organized, flexible, and enjoys the challenges of administrating an office of diverse people.

**About Team**
You will be closely collaborating with People Operations and Finance teams as well as crossing paths with our engineers offline at the office. The People Operations team is working on making TuneIn a great place to work - this involves policies and improving workflow processes as well as establishing initiatives that make it happen.
Our Finance team is controlling and processing payments and making sure that all the payments are tracked, approved, and submitted in a timely manner.
We are looking for an addition to these teams: someone with attention to detail and a proactive desire to improve and track processes in daily activities.

**The Ideal Candidate will have**
▶ 2+ years of experience in administrating a work environment
▶ Strong foundation in Google services, spreadsheets, word processing, etc.
▶ Experience building a network of suppliers that can secure the smooth running of the office
▶ Confident in keeping office documentation and keeping track of expenses on various matters
▶ Superior communication and writing skills both in English and Ukrainian **(Upper Intermediate English is required)**
▶ Dedication to the Company's values and demonstrated ability to work with colleagues of different backgrounds;
▶ You can find out more about TuneIn values here

**It’s a perfect match if you are**
▶ Attentive to details and know how to use your observations for improvements;
▶ Ready to wear multiple hats, from company ambassador, and finance assistant to a doer who rolls up their sleeves and helps maintain the generator for office comfort; 
▶ Able to think quickly on your feet and resolve any scenario you could face;
▶ Easy-going, flexible, and able to find common ground with diverse personalities;
▶ Always eager to learn new skills and tools.

**Your day-to-day work will include**
▶ Maintaining an office filing system and assisting in archiving;
▶ Creation and update of records and databases with personnel, financial and other data;
▶ Review of incoming correspondence, collecting and preparation of necessary information for reply/action;
▶ Creating invoices and controlling timely submissions for the payroll;
▶ Following up on the submission of financial reports;
▶ Support in budgeting and bookkeeping procedures;
▶ Keeping stock of office supplies and placing orders when necessary;
▶ Maintaining stable electricity in the office
*(due to the situation in Ukraine our office is equipped with a generator and two sources of internet connection. Duties may include generator maintenance: ordering and organizing the fuel delivery, oil change, and making sure that the equipment is refueled and serviced in a timely manner).