Position: Executive Secretary
Company: IT-Rex
Experience required: 2y
Category: Other
English level: intermediate
Published: 2023-07-01T00:00:00+03:00

We are seeking a competent executive secretary to support high-ranking officials in our company. You will be responsible for organizing and maintaining the executives’ schedules and assisting them by performing a variety of administrative tasks.
Requirements and skills:
Proven experience as an executive secretary or similar administrative role 
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry 
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills 
Outstanding communication and negotiation abilities 
Integrity and confidentiality 
Degree in business administration or relative field
Responsibilities:
Maintain executives’ agenda and assist in planning appointments, board meetings, conferences etc. 
Attend meetings and keep minutes 
Receive and screen phone calls and redirect them when appropriate Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) 
Make travel arrangements for executives 
Handle confidential documents and ensuring they remain secure Prepare invoices or financial statements and provide assistance in bookkeeping 
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders 
Maintain electronic and paper records ensuring information is organized and easily accessible 
Conduct research and prepare presentations or reports as assigned.