Position: Front - desk specialist
Company: Intellias
Experience required: no_exp
Category: Support
English level: intermediate
Published: 2021-03-01T00:00:00+02:00

Key responsibilities: 

- Maintains security by complying with office access procedures and 
  physical security policy; issues visitor and temporary access badges;
- Coordinates incoming telephone calls: determines the purpose of the call, 
  provides information to callers, takes and relays messages to appropriate 
  person or department;
- Meets and greets individuals in a professional manner, identifying the 
  purpose for the visit;
- Directs/escorts visitors to the appropriate person or department;
- Works with incoming and outgoing correspondence: receives, sorts and 
  distributes daily mail/deliveries; cooperates with courier services, company 
  departments and/or addressees;
- Supports on site team members, new comers and guests with general 
  information;
- Deals with queries from the top management, including the support of 
  business visits;
- Ensures presentable Front Desk area;
- Arranges taxi upon request;
- Cooperates with office business center representatives in terms of access, 
 documentation flow and organizational issues;
- Controls over the invoices workflow process (receiving, scanning, 
  submitting for payment etc.);
- Manages office parking;
- Acts as a liaison between the Technical Support department and the 
  contractors;
- Coordinates meeting rooms bookings, provides assistance in finding and 
  booking an alternative room; carries out regular meeting rooms checks, 
  collects and analyzes meeting room statistics (e.g. utilization rate etc.);
- Performs other clerical duties such as printing, copying, scanning, faxing;
- Acts in compliance with company policies and procedures in all aspects of - the role;
- Performs basic office management tasks - acts as backup for local office managers;

Key requirements:
University degree
Intermediate level of English (in written and spoken English),
Excellent organization and time management skills,
Great communication and interpersonal skills (written/spoken/live),
Fantastic team player,
Self-sufficient,
Demonstrates initiative to get a job done.