Position: Events Coordinator
Company: LoopMe
Experience required: 1y
Category: Other
English level: intermediate
Published: 2022-01-01T00:00:00+02:00

Reporting to Operations Manager, the role of Office Assistant and Events Coordinator role is responsible for acting as primary support for the Operations Manager, with general office duties to ensure company processes run smoothly and efficiently, acting as a deputy in their absence.

The role is also responsible for supporting the SVP Of Engineering with general business administrative support.

The final key focus of the role is to support the People function with company engagement activities, including organising company events and procuring gifts and rewards for Private Entrepreneurs.

The responsibilities of the Office Assistant and Events Coordinator role include but are not restricted to the following:

1. Office Support Activities
General Office Duties
-Performs clerical duties, including, but not limited to, mailing and filing correspondence, placing orders, and answering calls
-Interacts with internal and external visitors, and Private Entrepreneurs
-Sorts and distributes incoming mail
-Arranges meetings by reserving rooms and managing refreshments
-Photocopies, scans, and files appropriate documents
-Maintains accurate records and enters data
-Conducts research and compiles data
-Signs for delivered packages and distributes them to the appropriate recipient
-Covers reception upon occasion
-Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary

2. SVP of Engineering - Administration Support
-Assists with the general business administration
-Types correspondence, meeting notes, and forms among other documents
-Organises meetings and where appropriate supports with diary management and travel arrangements

3. Company Engagement/Event Activities
-Assists and supports the People Team/HR Operations Manager with organising company events when necessary (internal and external)
-Assists and supports the People Team/HR Operations Manager with organising, purchasing and distributing company gifts for individuals

Experience Requirements:
-Experience in event planning and administration management
-Experience of working with Private Entrepreneurs
-Experience in working with and supporting senior management
-Experience of working in a global business environment
-Experience in working with multiple senior stakeholders
-Intermediate English Level

Skills and Experience:
-Demonstrable experience of working with financial data and processes
-English language skills
-Excellent accuracy and attention to detail
-Advanced Microsoft Office skills (Excel, Word, Powerpoint)
-Ability to work to deadlines
-Ability to work independently and as a part of a team
-Excellent communication skills

Benefits:
-Competitive compensation package
-International work environment
-Paid vacation and sick leave
-Flexible working schedule and possibility to work remotely
-Unlimited access to Linkedin Learning
-Training budget
-Annual performance bonus
-Stock options for long-term employees
-English classes
-Maternity/Paternity leave