Position: Office Coordinator
Company: Signet Inc.
Experience required: 1y
Category: Other
English level: upper
Published: 2022-01-01T00:00:00+02:00

American, Silicon Valley based Software company **Signet, Inc.** is looking for a self-motivated Office Coordinator who will ensure smooth administration operations for the Kyiv office and help lead an amazing work environment and employee culture at Signet.

**Signet, Inc.** is an enterprise provider of digital engagement tools that transform how companies engage with their employees and customers. It is a single platform that spans across the entire enterprise that includes digitally transforming global client center engagement, strategizing content and creation services for advanced digital endpoints, and enhancing client center personalization, automation and engagement. 
 	 	
**About project**

Signet offers a product suite that our enterprise clients leverage to enhance the center experience they provide to their customers. This product suite includes multiple applications that run across various digital endpoints from web, tablets, flat screen displays, large format media walls, and interactive displays.
The core product is a customer engagement application that is developed as a web and tablet application that our enterprise clients leverage to enhance the center experience they provide to their customers. This application uses our Signet Digital Engagement Platform and a Scheduling Integration System to provide attendees with briefing information such as: where the meeting is located within the center, the date and time of the meeting, and session topics. The app adds extra value to attendees by enabling access on any of their devices and includes additional information in the form of downloadable media, suggestions of places to eat, visit, and stay, and information about the center. Attendees are also able to provide feedback in the application regarding their briefings, which gives the clients valuable and actionable data on the success of their briefings and how to improve them. More info: https://signet.tv/platform/client-centers


**Office location:** Kyiv, Kontraktova Ploshcha metro station (just within 1-minute walk distance).

**Working hours:** 10 am – 7 pm

**Responsibilities:**

•	Plan and organize team building events and internal events
•	Help Signet strive to be the best place to work and implement new exciting programs
•	Be accountable for employee enjoyment and satisfaction through internal operations
•	Help in preparing company meeting decks and keep efficient office communication, make special announcements, create slides for internal communications channel
•	Monitor office expenses and handle all the office contracts (rent, services, etc.)
•	Manage office budgets and provide quarterly budget reports to the Head Office
•	Check office supply stock regularly and reorder supplies when needed
•	Keep inventory of office equipment and place orders, keep track of warranties
•	Track orders, provide invoices and all the accounting documents for the office orders
•	Maintain office equipment and manage office equipment repairs
•	Cooperate with the landlord and service companies
•	Maintain a clean and organized office environment, coordinate cleaning staff
•	Coordinate PE documents flow (collecting service acceptance acts, signing agreements, etc.)
•	Coordinate travel arrangements, provide visa application support
•	Handle employees’ expenses compensation requests 
•	Provide office equipment insurance
•	Ensure timely health insurance for employees


**Requirements:**

•	Previous work experience as an Office Coordinator, Office Manager or Administrative Assistant or work experience in any other relevant field
•	Organized and detail-oriented
•	Outstanding communication and interpersonal skills
•	Excellent organizational and time management skills
•	Able to work with minimal supervision
•	Computer literate and proficient in MS Office (Excel, Word, PowerPoint, Outlook)
•	Strong ability to multitask and prioritize work
•	Upper-intermediate level of English or higher


**Will be a plus:**

•	Experience in an administrative role


**The company offers:**

•	Opportunity for career growth
•	Dynamic and friendly work environment
•	Attractive salary with a regular review
•	Annual performance bonuses
•	Flexible working hours
•	15 workdays of annual vacation and up to 2 weeks of Christmas vacation
•	Paid sick leaves
•	Team buildings and social activities
•	Office right in the city center and close to subway
•	Friday office lunches
•	Personal English lessons