Position: Administrative Specialist
Company: Transcenda
Experience required: 3y
Category: Other
English level: upper
Published: 2022-12-01T00:00:00+02:00

Administrative Specialist (Executive Assistant) plays a critical role at Transcenda. To be successful in this role, you should be well-organized, have great time management skills, be a creative problem solver, and be able to act without guidance. This role reports directly to CEO and CTO.

**Key Responsibilities and Duties:**

- Travel planning, coordinating, and troubleshooting.
- Entertainment and dining planning, coordinating, and troubleshooting.
- Social Media management.
- Contracts management.
- Meeting booking and coordination.
- Calendar and email management.
- Research tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Providing general administrative support.

**Must Haves:**

- Proven experience as an executive assistant.
- Time-management skills. Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Ability to multitask.
- Basic understanding of frequently used computer software and programs, such as Microsoft Office package.
- Interpersonal skills.
Strong written and verbal communication skills in English.

**As a Plus:**
- Experience working in the IT sphere.

**Benefits:**
- Competitive compensation with annual merit increase reviews.
- Schedule flexibility, remote work.
- English classes.
- Professional & soft skills training.