Position: Office Administrator
Company: EveryMatrix
Experience required: 1y
Category: Other
English level: upper
Published: 2021-03-01T00:00:00+02:00

Responsibilities: 

 - Coordinating the travel initiatives of the company’s employees: visas, plane tickets, and accommodation for incoming and outgoing people across all our offices; 
- Managing company documents like warranties for objects from the Lviv office; 
- Traveling to various institutions in Lviv for solving bureaucratic problems (insurance, statements, visa applications, etc.); 
- Taking care of the CEO’s timetable and reservations. Making sure the CEO’s timetable is respected and adapted to current events; 
 - Picking up, delivering and processing documents for the bank, administrator, accountant, fiscal authorities, and labor chamber; 
 - Dealing with different administrative tasks; 
 - Assisting in general office management tasks; 
 - Handling highly sensitive and confidential information in a discreet manner; 
 - Scheduling travel arrangements for the CEO. 


Requirements: 
**Hard skills**
At least one year of experience in a similar role; 
Experienced Microsoft Office user (Word, Excel, Power Point) and Google Docs is a must; 
Good English language skills( both written and spoken); 
General knowledge of the visa application process is a huge plus. 

**Soft skills** 
Excellent communication and interpersonal skills (written/spoken/live); 
Able to organize and prioritize the workload;  
Intuition and pro-activity; 
Detail-oriented; 
Multi-tasking skills; 
Flexibility; 
Adaptability; 
Excellent planning skills; 
Problem solving attitude; 
Ability to work under pressure. 
Perks and benefits: 
Flexible schedule; 
We provide a daily catered lunch; 
We hold teambuilding activities and office parties throughout the year; 
Our offices are in the heart of the city, at Unirii Square; 
We offer you a health insurance package; 
You will be part of a young and pleasant work environment; 
We lighten up our workplace with an entertainment corner.