Position: Senior Administrative Director
Company: Brightgrove
Experience required: 5y
Category: Other
English level: upper
Published: 2021-12-01T00:00:00+02:00

Brightgrove is an IT services company with deep expertise in assembling dedicated teams of developers. 11 years on the market, 600+ specialists, clients from all around the world, and delivery offices in Kharkiv, Kyiv, and Minsk.

In this role, you will be building a convenient format of work where offices and their benefits are serving people during a new era of remote work.

You’ll be in charge of office infrastructure, vendors, deliveries, logistics, and corporate travels. Moreover, you’ll be a crucial part of the production of branded merch.

With the team of Office Managers, Systems Admins, and in cooperation with HR Managers, Marketing team, CFO, and COO, you will be refining administrative processes to make them as smooth and effective as possible. Our main goal is to make all our specialists feel taken care of and comfortable.

**YOUR TEAM**
You will be in charge of Office Managers and Systems Admins supporting 400+ talents in Kharkiv and 200+ talents in Kyiv.
And just so you know, we are growing by 30+ % each year.

**WHAT’S IN FOR YOU**
- Environment. Honesty, full transparency, and minimum bureaucracy
- Health Beneﬁts. Paid time off due to health is agreed upon with your manager as needed. Medical insurance is available after the probation period is completed
- Extra Income. Take on short-term part-time assignments whenever you feel the desire to earn more or dig into other technologies
- Work Schedule. Agree on your work hours with your client and manager at the start or adjust as needed as you go. Work remotely or from comfortable locations in Kyiv and Kharkiv
- Paid Time Off. The number of days depends on the project, and our caring HRs will make sure you don't forget to use them
- Personal Development. Attend conferences, courses, workshops or get certiﬁed—get compensated fully or partly

**RESPONSIBILITIES**
- Oversee all aspects of services & operations of existing facilities across development centers in Ukraine
- Ensure business contingency. Ensure that we have plan B, C and D in terms of unexpected situations. Like fire or even the pandemic
- Budgeting and optimizing expenses
- Oversee and plan renovations
- Take responsibility for hardware purchasing and infrastructure maintenance
- Develop the team of Office Managers, and Systems Admins
- Improve existing processes and build new ones where needed
- Understand people’s needs and develop a strategy on how to meet them
- Oversee communication with vendors, negotiate better deals and improve logistics
- Support corporate social responsibility activities
- Support sports initiatives and corporate library
- Ensure that our workspace meets health and safety requirements
- Organize smart space usage and implement coworking approach (set up the process and select tools)
- Manage utilities, supplies, security, and cleaning
- Take responsibility for corporate travel process, customer visits, group business trips

**SKILLS**
- Experience managing teams, issues, yourself
- Experience forming internal administrative and logistical processes from scratch
- Experience managing office infrastructure, including hardware vendor management and procurement
- Experience communicating and negotiating with vendors and landlords
- Knowledge of budgeting and risk management
- Experience in customer service and travel management
- Passion for setting up a comfortable atmosphere around you
- Experience organizing corporate events would be a plus
- Experience working in an IT company would be a plus
- Experience in branded merch production