Public procurement notice: Contract Notice
Published: 2016-11-30
Buyer: LHC
Country: UK
Region: WALES
Contract type: Services
Procedure: Open procedure
CPV classification: 09323000 | 09331200: Solar photovoltaic modules | 39715000 | 39715100 | 42511110
Submission deadline: 2017-01-27
Award criteria: Quality, Price, Sustainabilty

Technical requirements: Quality
Price
Sustainabilty
Lot 14 — NUTS Code and Region, LN — North Wales, L11 -Isle of Anglesey, L12 — Gwynedd & L13 — Conwy and Denbighshire
Lot 16 — NUTS Code and Region LS — South Wales, L17 — Bridgend and Neath Port Talbot, L18 — Swansea, L24 — Powys, L23 — Flintshire and Wrexham, L21 — Monmouthshire and Newport & L22 — Cardiff and Vale of Glamorgan.
The framework will provide appointed companies with the opportunity to offer LA, HA, Educational establishment and other Public Sector bodies.
Lot 14 — NUTS Code and Region, LN — North Wales, L11 -Isle of Anglesey, L12 — Gwynedd & L13 — Conwy and Denbighshire.
The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.
Lot 16 — NUTS Code and Region LS — South Wales, L17 — Bridgend and Neath Port Talbot, L18 — Swansea, L24 — Powys, L23 — Flintshire and Wrexham, L21 — Monmouthshire and Newport & L22 — Cardiff and Vale of Glamorgan.
The Evaluation of Tenderers shall include the demonstration of capability, to offer the services within the Lot (Case Study). Within each Lot, each Workstream is evaluated separately for quality, sustainability and price. Tenderers may not be successful in securing all Lots or disadvantaged when submitting an offer for a limited number of Lots.
Workstream 1 — Third Party Auditors- Independent Compliance Audits for Gas, Electrical and Heating installation.The provision of Gap analysis of the Landlords Policy, Gas & Electrical Awareness Training, Assessment of their Service providers LGSR, EIC & other certificates and reports, and monitoring work performed by their service providers and reporting those findings to LHC and the Client.
Workstream 2 — Heating System — Service, Repairs & Installations — The provision of various types of services contracts for public sector housing stock, this shall including fully comprehensive, 24/7 365 days planned and responsive heating system contracts. Undertaken by companies that offer 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates and managing tenant phone calls and actively managing a client's LGSR compliance duties. Including full Management, Administration, Managing various service trade operatives and Supplying replacement parts, boilers, and complete heating systems.
Workstream 2- Includes the addition task for companies that can provide — Commercial Heating Services, this shall be optional (Non-Mandatory, this will be assessed by LHC for the quality and compliance and price but will not form part of the final scored evaluation).
If any task is to be undertaken by a sub-contractor (including a subsidiary company), this must be declared including if so, for what proportion of the contract.

Eligibility requirements: Companies are required to confirm that they are registered with Gasafe and NICEIC or NAPPIT or equivalent, with access to OFTEC, HETAS and MCS Certificate operatives. LHC's minimum financial criteria for this framework is as follows: Turnover: Calculated at twice the estimated value of a single project, If a company turnover exceeds the value, then it passes this ratio: Workstream One — Third-Party Auditors 50 200 GBP and Workstream Two — Heating Service, Repair & Installations GBP 1 000 000 Profitability: Calculated as profit after tax but before dividends and minority interests, If a company makes a profit, then its above this ratio: 1:1 Minimum level(s) of standards possibly required: (if applicable) Insurances Employer's (Compulsory) Liability Insurance — 5 000 000 GBP Public Liability Insurance — 5 000 000 GBP Professional Indemnity Insurance — 5 000 000 GBP Product Liability Insurance — 5 000 000 GBP. Workstream 1 — Tenders shall disclose evidence of their Skills, Knowledge and, Experience to undertake Gap analysis of landlords Duties under the Health & Safety Act 1974, Gas & Electrical Safety Awareness training to clients and their tenants. Provide an independent review of the Landlord Installations to ensure that the Gas, Electrical and Heating installations are compliant with current standards regulatory standards and provide an independent review of the client's contractors. Workstream 2 — Tenders shall be required to disclose evidence that the have the Skill, Knowledge, and Experience to operate a fully comprehensive, 24/7 365 days planned and responsive contracts. To undertake this service Tenders shall be required to demonstrate they have the following. 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates. Tenders shall demonstrate their technical ability to manage such contracts including Management, Administration, Managing a various service trade operatives and Supplying replacement parts, boilers and complete heating systems. Tenderers must have in place, Quality, Health & Safety, and Environmental. These shall be to recognized international ISO standards accredited to countries nominated independent third party certificate. In the UK this is UKAS, the foreign equivalent is accepted OR The bidder must meet the requirements specified in the tender documents (additional questions and evidence). Minimum level(s) of standards possibly required: BS EN ISO 9001 Quality assurance system BS OHSAS 18001 Health & Safety or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in the registered membership of the Safety Schemes in Procurement (SSIP) forum BS EN ISO 14001 Environmental Management or a valid EMAS certificate, Corporate Social Responsibility: Economic operators shall be required to demonstrate clear and transparent policies and practices.
LHC's minimum financial criteria for this framework is as follows: Turnover: Calculated at twice the estimated value of a single project, If a company turnover exceeds the value, then it passes this ratio: Workstream One — Third-Party Auditors 50 200 GBP and Workstream Two — Heating Service, Repair & Installations GBP 1 000 000 Profitability: Calculated as profit after tax but before dividends and minority interests, If a company makes a profit, then its above this ratio: 1:1 Minimum level(s) of standards possibly required: (if applicable) Insurances Employer's (Compulsory) Liability Insurance — 5 000 000 GBP Public Liability Insurance — 5 000 000 GBP Professional Indemnity Insurance — 5 000 000 GBP Product Liability Insurance — 5 000 000 GBP.
Workstream 1 — Tenders shall disclose evidence of their Skills, Knowledge and, Experience to undertake Gap analysis of landlords Duties under the Health & Safety Act 1974, Gas & Electrical Safety Awareness training to clients and their tenants. Provide an independent review of the Landlord Installations to ensure that the Gas, Electrical and Heating installations are compliant with current standards regulatory standards and provide an independent review of the client's contractors. Workstream 2 — Tenders shall be required to disclose evidence that the have the Skill, Knowledge, and Experience to operate a fully comprehensive, 24/7 365 days planned and responsive contracts. To undertake this service Tenders shall be required to demonstrate they have the following. 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates. Tenders shall demonstrate their technical ability to manage such contracts including Management, Administration, Managing a various service trade operatives and Supplying replacement parts, boilers and complete heating systems. Tenderers must have in place, Quality, Health & Safety, and Environmental. These shall be to recognized international ISO standards accredited to countries nominated independent third party certificate. In the UK this is UKAS, the foreign equivalent is accepted OR The bidder must meet the requirements specified in the tender documents (additional questions and evidence). Minimum level(s) of standards possibly required: BS EN ISO 9001 Quality assurance system BS OHSAS 18001 Health & Safety or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in the registered membership of the Safety Schemes in Procurement (SSIP) forum BS EN ISO 14001 Environmental Management or a valid EMAS certificate, Corporate Social Responsibility: Economic operators shall be required to demonstrate clear and transparent policies and practices.
Workstream 1 — Tenders shall disclose evidence of their Skills, Knowledge and, Experience to undertake Gap analysis of landlords Duties under the Health & Safety Act 1974, Gas & Electrical Safety Awareness training to clients and their tenants. Provide an independent review of the Landlord Installations to ensure that the Gas, Electrical and Heating installations are compliant with current standards regulatory standards and provide an independent review of the client's contractors. Workstream 2 — Tenders shall be required to disclose evidence that the have the Skill, Knowledge, and Experience to operate a fully comprehensive, 24/7 365 days planned and responsive contracts. To undertake this service Tenders shall be required to demonstrate they have the following. 24/7 Call Centre facilities with IT database systems capable of holding detailed tenant information including addresses, occupier information, assets details, call and fault data, KPI information and Electronic Landlord Gas Safety Certificates. Tenders shall demonstrate their technical ability to manage such contracts including Management, Administration, Managing a various service trade operatives and Supplying replacement parts, boilers and complete heating systems.
Tenderers must have in place, Quality, Health & Safety, and Environmental. These shall be to recognized international ISO standards accredited to countries nominated independent third party certificate. In the UK this is UKAS, the foreign equivalent is accepted OR The bidder must meet the requirements specified in the tender documents (additional questions and evidence). Minimum level(s) of standards possibly required: BS EN ISO 9001 Quality assurance system BS OHSAS 18001 Health & Safety or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in the registered membership of the Safety Schemes in Procurement (SSIP) forum BS EN ISO 14001 Environmental Management or a valid EMAS certificate, Corporate Social Responsibility: Economic operators shall be required to demonstrate clear and transparent policies and practices.