Public procurement notice: Contract Notice
Published: 2016-08-06
Buyer: University Of Edinburgh
Country: UK
Region: Edinburgh, City of
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71220000 | 71320000 | 71321000: Heating and ventilation design services | 79415200
Submission deadline: 2016-09-05
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh wishes to appoint a Design Team for the relocation of a School — Health in Social Science (HiSS) from the Old Medical Quad to Holyrood Campus as well as the repurposing of vacant space at the Old Medical School.
This project will not be divided into lots as we require the same provider to undertake the whole project for continuity reasons.
We will apply a two-stage Restricted Procedure. Bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage via PCS-T. Minimum standards and shortlisting requirements are detailed in Sections III and VI of this Notice.
The University of Edinburgh wishes to appoint a Design Team for the relocation of a School — Health in Social Science (HiSS) from the Old Medical Quad to Holyrood Campus as well as the repurposing of vacant space at the Old Medical School.
The design team is to provide a full traditional service from inception to completion for all phases of the project across both sites. The project has a total overall value of 4 500 000 GBP.
The scope of work extends to the refurbishment of staff, student and teaching spaces throughout the Holyrood campus and the Old Medical School to ensure the spaces are fit for purpose in terms of design, access, mechanical and electrical including IT requirements. The works will take place on a phased basis with a number of associated decants and moves being required to facilitate these sequential phases. The contract will run from January 2017 for 2 and a half years until completion in summer 2019 when all phases should be complete.
This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.
Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:
a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1), III.1.2), and VI.3) of this Notice
b) Complete the scored ESPD Section 4C in the PCS-T Technical envelope. Statements for these scored questions can be found in Section III.1.3 of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders will be invited to submit a tender.
Note: Responses for ESPD Section 4C should be submitted as clearly labelled attachments in the general attachments area of the PCS-T Technical envelope (except for responses to PCS-T 4C.1.2) which should be attached to the PCS-T 4C.1.2 response box as this space allows for answers to be uploaded as attachments. Where multiple statements correspond to a single ESPD question, bidders must have regard for all statements when submitting responses.
Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.
The University will evaluate shortlisted tenderers' ITT submissions via a Quality/Commercial evaluation. Tenderers will be invited for an interview, which will be marked and incorporated into the Quality evaluation. The bidder who obtains the highest Quality score will be awarded the maximum score (60 percent) and others will be awarded a pro rata score in relation to the highest mark. In the Commercial evaluation, the bidder who submits the lowest-cost bid will be awarded the maximum score (40 percent) and others will be awarded a pro rata score in relation to the lowest bid. The quality and commercial score combine to give each supplier an overall score.
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

Eligibility requirements: Statement for ESPD 4A.2 Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. The overall design team will consist of numerous parties and each party will be required to have the relevant professional or trade register or membership which is applicable to their trade.