Public procurement notice: Contract Notice
Published: 2017-04-08
Buyer: Skedsmo kommune
Country: NO
Region: Akershus
Contract type: Services
Procedure: Open procedure
CPV classification: 72252000: Computer archiving services | 79560000 | 79999100 | 92512000
Estimated value: 4200000 NOK
Submission deadline: 2017-05-26
Award criteria: The most economic tender

Technical requirements: The assignment includes digitalisation and accessibility to the technical archives. I.e. all tasks from collecting and transporting the archives until they are digitised in accordance with routines, imported to the contracting authority's archive system, and until the physical archive files are delivered agreed upon reception/disposal facility. The digitised archive documents shall, after being quality assured, be imported to the contracting authority's case/archive system (historic Noark5 base), in accordance with agreed upon frequency The various case folder types shall be separable. The tenderer shall also offer and operate a free access to information system for case workers, in connection with searches and display of the digital documents both during and after (if required) the completion of the assignment. The assignment is considered approved and delivered after the contracting authority has verified that the assignment is completed in accordance with signed contract.
A complete description of the purpose and scope of the assignment is given in annex 1 — the Contracting Authority's requirement specification with attached preliminary reports.
The assignment includes digitalisation and accessibility to the technical archives. I.e. all tasks from collecting and transporting the archives until they are digitised in accordance with routines, imported to the contracting authority's archive system, and until the physical archive files are delivered agreed upon reception/disposal facility. The digitised archive documents shall, after being quality assured, be imported to the contracting authority's case/archive system (historic Noark5 base), in accordance with agreed upon frequency The various case folder types shall be separable. The tenderer shall also offer and operate a free access to information system for case workers, in connection with searches and display of the digital documents both during and after (if required) the completion of the assignment. The assignment is considered approved and delivered after the contracting authority has verified that the assignment is completed in accordance with signed contract.
The aim is to maintain the value of the information that is currently in the paper archive and at the same time make the archives more accessible and simpler to search in and extract information from for internal users, and in the long term also for external users.
A complete description of the purpose and scope of the assignment is given in annex 1 — the Contracting Authority's requirement specification with attached preliminary reports.
Requirement: The tenderer shall be registered in a company register, professional register or a trade register in the country where the tenderer is established.
— Foreign companies: Verification showing that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Eligibility requirements: Requirement: The tenderer shall be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: — Norwegian companies: Company Registration Certificate. — Foreign companies: Verification showing that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Award value: 4200000