Public procurement notice: Contract Award Notice
Published: 2021-04-30
Buyer: Vejdirektoratet (The Danish Road Directorate)
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48100000 | 72000000
Estimated value: 48057554.94 DKK
Award criteria: The most economic tender

Technical requirements: The Danish Road Directorate (DRD) is responsible for the planning, the operation, the development and the maintenance of the Danish national road network consisting of 3.700 kilometers of roads and 2 500 structures. The purpose of asset management is to maintain the invested capital where an efficient process require a well supporting it-system. DRD intends to carry through a tender with the objective to procure a new asset management system as a substitution of the current self developed systems.
The Danish Road Directorate therefore wish to enter into a contract concerning delivery, adjustment, implementation, maintenance and support of an asset management system (AMS) delivered as software as a service (SaaS).
The contract concerns a standard AMS. The DRD will subscribe to the supplier’s SaaS services covering:
— operation, incl. the infrastructure capacity and resources needed to operate the asset management system,
In the course of performing the contract, the supplier shall deliver a standard AMS, including adjustment made to the system to fulfil all the requirements set out in the procurement documents, including but not limited to integration to the DRD's other systems.
The contract covers the implementation of the DRD's assets related to structures and pavements in the asset management system. Moreover, the AMS will be extended to cover all other road related assets, however these assets are not implemented as a part of the initial delivery.
The awarding model is of the pricing model type (see the PS). The weight of the quality criteria is the difference between the grades 0 and 10. The grades are converted to a fictitious addition or deduction to the evaluation price. The size of the deductions/additions has been regulated in accordance with the guidelines in the PS.
Participation in the tendering procedure may only take place by electronic means via the electronic tendering system iBinder. See the direct link in section I.3). For a description of how to use the system, see the Procurement Specifications (PS), section 5.3.
The applicant must submit as it's application a completed ESPD. The ESPD serves both as as preliminary documentation of the circumstances setout in section 148(1) (i-iii) of the Danish Public Procurement Act (udbudsloven) and information concerning III.1.2) and III.1.3).
For groups of operators (e.g.a consortium or a joint venture), a separate ESPD must be submitted for each participating operator. If the applicant relies on the capacity of other entities (e.g. a subsupplier), an ESPD must be submitted for each of the entities on which the applicant relies.
For more information on how to fill out an ESPD, see ‘Guide to completion of the European Single ProcurementDocument (ESPD)’.
The ESPD must be accompanied by the necessary declarations of support and authorisations, cf. III.1.2) andIII.1.3).
The applicant will be excluded from participation in the tender procedure if the applicant is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, andthe grounds for exclusion set out in section 137(1) (No 2) of the Danish Public Procurement Act, unless the applicant has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.
Before the decision to award the contract is made, the tenderer to whom the contracting authority intends toaward the contract must provide documentation of the information submitted in the ESPD pursuant to sections151-152, cf. section 153 of the Danish Public Procurement Act.
Questions and answers will be posted on the DRD's website: http://lp.vejdirektoratet.dk/EN/roadsector/supplierportal/Pages/ongoingtenders.aspx under ‘Procurement of an Asset Management System for the Danish Road Directorate’. Posting of questions, answers and any correction sheets/supplementary notifications will follow the guidelines described in the Procurement Specifications (PS), section 4. Please note the time limits described there.


Winner: Deighton Associates Ltd
Award value: 48057554.94
Number of bids: 3