Public procurement notice: Contract Notice
Published: 2019-09-10
Buyer: Norfolk County Council
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48217000 | 48219300 | 48411000 | 48440000
Estimated value: 16750000 GBP
Submission deadline: 2019-10-07
Award criteria: The most economic tender

Technical requirements: The current core and peripheral Human Resources (HR) and Finance Systems of Norfolk County Council (‘the Authority’) have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings. The Authority intends to procure system implementation services and an integrated software as a service (SaaS) HR and Finance System with a ‘go live’ date of October 2021.
The Authority's current core and peripheral Human resources (HR) and finance systems have been in place for 14 years and in their current form constrain the transformation of services and delivery of savings.
The project to initiate the replacement of these systems was approved by Cabinet on 20.5.2019. The cabinet paper and business case are on NCCs website at https://norfolkcc.cmis.uk.com/norfolkcc/Meetings/tabid/128/ctl/ViewMeetingPublic/mid/496/Meeting/1594/Committee/169/Default.aspx
The Authority intends to procure (under the one procurement), systems implementation services and a fully integrated ERP SaaS solution, including full UK local government HR, finance, procurement, payroll, and analytics functionality/capability. The payroll solution must be fully integrated and support UK local government requirements including multiple concurrent payrolls and multiple assignments. The system must also support traded, commercial and shared services.
The Authority reserves the right, as part of this procurement, to sign a separate contract with the SaaS provider.
The Council reserves the right, during the life of the contract, to extend the contract to its wholly owned companies.
The initial term of the contract is 78 months (18 months for implementation plus 5 years from ‘go live’). Norfolk County Council will have the right to extend this contract by 5 years followed by a further 5 years. The same applies, if there is a separate contract with the SaaS provider.
This procurement will be managed electronically via the Authority's e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc
Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles
Once registered you will be able to see the procurement project under the ‘tenders’ section and ‘express an interest’ to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +448442728810 or emailing support@in-tend.co.uk
The Council has concluded that it is not necessary to consult on social value in this instance. Social value is not a scored criterion in this procurement. However, the specification delivers social value.
Bidders should note that the budget included in the contract notice (16 750 000 GBP) is from the business case approved by cabinet and is based on a contract term of 11,5 years. The Council’s expectation is that the contract will be delivered within this budget. The figure for the first 6,5 years (the length of the initial term) is 10 350 000 GBP. If the Authority were to take all contract extensions estimate value is 21 000 000 GBP.
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern EN Standard form 02 — Contract notice 12/19 Ireland). Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.


Award value: 16750000