Public procurement notice: Contract Notice
Published: 2018-12-06
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 32342100 | 35000000: Security, fire-fighting, police and defence equipment | 35813000: Military boots
Estimated value:  DKK
Submission deadline: 2019-01-22
Award criteria: The most economic tender

Technical requirements: This contract notice concerns the Danish Defence Acquisition and Logistics Organization (DALO) award of a Framework Agreement for procurement of Combat Vehicle Crew Helmet System (CVC Helmet).
The Danish army operate a number of armoured vehicles. Crews that operate these vehicles work in a noisy and hazarders environment. To protect the personnel against these threats, the crews are equipped with the DH-132 Combat Vehicle Crew Helmet with the Bose audio system. This helmet system has been in use for many years thus DALO is tendering for a substitute/supplementary solution to provide hearing/head protection and clear communication. The scope is through a tender, to enter an agreement that allows DALO to acquire CVC helmets, spare parts, training, service and support. The offer should contain all relevant spare parts and accessories directly related to the CVC helmet.
The CVC helmet must provide the user with protection, without hindering the user’s performance. At the same time the CVC helmet must support the user’s 2- way communication via vehicle intercom. Therefore the CVC helmet has 2 main objectives, protection and communication, of which neither can be neglected. The CVC helmet is to be used by crews on armoured military vehicles. This include primarily vehicles armed with cannons such as Leopard A2, CV9035 and artillery; M109 and Nexter CAESAR 8x8, but also similar vehicles e.g. armoured recovery vehicles (ARV) or armoured engineer vehicles (AEV) such as Wisent or Biber and APC Piranha 5 equipped with 120 mm mortar. Even though this helmet system is intended for use by crews on these platforms, the helmet system shall also support communication and protection when crew members solve tasks outside the platform. In these situations the helmet system will not be connected by wire to the platform intercom, but the helmet system shall still provide ballistic and hearing protection, and the opportunity to operate individual radios.
It is essential that the equipment is fully functional with the Thales SOTAS INTERCOM M2 and its connected Harris radios. It is desirable that the CVC helmet can also function with Harris radios directly and via Invisio V60 control unit.
The CVC helmet is to be used by the entire crew, such as commander, gunner, driver, helpers and operators on respective armoured vehicles. The helmet must protect the user, when the user is located inside as well as on/outside the vehicle. The helmet must be fully functional when connected to the intercom and the helmet should also be functional if connected directly to the mentioned radios via INVISIO V60 or via an adapter cable. The equipment is also to be used during night time, with the use of night vision goggles and during day time in a span from war-like operations in theatres around the world, to training in Denmark and abroad.
Example of use: a Tank Commander will wear the helmet and connect the audio to the intercom to communicate with his crew or unit via radios connected to the intercom. The commander will in some case command his tank while his head is outside the turret hatch in order to have a better view. During engagement he will lower himself under the hatch, in both cases connected to the intercom. Occasionally crew members will disconnect their cabled connection to the intercom and leave the vehicles to perform short term tasks outside the vehicle, still needing: The hearing protection in case battle commences, the protection from a ballistic helmet shell, the ability to maintain situational awareness and communication via personal radio and preferably the ability to operate e.g. a minesweeper with cabled acoustic input to the CVC helmet. Crew members manning artillery systems primarily work outside the vehicle, during engagement and loading procedures. During this they will be without a cable connection to the platform, so they will also need a CVC helmet solution which provides them radio input, hearing protection, ballistic protection and hear-through when dismounted.
Candidates are made aware that it is mandatory to deliver test samples to DALO in connection with a test of the tenderers offer. The candidates shall not deliver test samples in order to participate in the prequalification, however the candidates are encouraged to utilize the time during the prequalification period to insure timely delivery of the test samples. The test samples with necessary equipment shall be delivered to The Danish Army in connection with the test and must consist of 20 CVC helmet systems (in differentiated sizes) provided with necessary equipment to support the test. The test is expected to be conducted primo August 2019 till medio September 2019. However, this may be subject to change. More information will be avaliable after prequalification (expected medio February 2019).
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The Framework Agreement must be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Appendix B for further information (available after pre-qualification as a part of the tender material).
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating (1) that the tenderer is not subject to any of the reasons for exclusion stated in art. 39(1) or 39(2) of the Defence and Security Directive (2009/81/EC) and (2) to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged – but not obliged - to use it.
Be advised, that as regards the reasons for exclusion in art. 39 DALO shall act in accordance with art. 39 and that DALO shall also exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act no. 1564 of 15.12.2015 – The Public Procurement Act.
Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). There are no further restrictions on the age of the references.
If the delivery in question is ongoing, it is only the part of the supplies carried out and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part of an ongoing delivery (reference) that has been carried out and completed at the time of the deadline for the request to participate.

Eligibility requirements: A list of the most important similar deliveries (references), cf. section II.1.5). Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). There are no further restrictions on the age of the references. If the delivery in question is ongoing, it is only the part of the supplies carried out and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part of an ongoing delivery (reference) that has been carried out and completed at the time of the deadline for the request to participate. The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5. The description should also include a description of the candidates participation/role in the performance of the deliveries, information on the date of the deliveries and the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). The description should also contain information whether the deliveries was to be used on a main battle tank, information whether the deliveries was to be used by crew in connection with SOTAS, information whether the delivery consisted of at least 100 complete CVC helmet systems. When specifying the date for the deliveries, the candidate should state the date for completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a Framework Agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.