Public procurement notice: Contract Award Notice
Published: 2025-08-18
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Services
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34111000: Estate cars and saloon cars | 34111200 | 34115000
Estimated value: 15000000 NOK
Award criteria: cost, quality

Technical requirements: Purpose:

The municipality shall use this procurement to ensure an overall car sharing service with high accessibility, simple user friendliness and good integration with existing municipal systems. The system shall support the municipality ́s employees during working hours, but also enable certain selected locations for car sharing with the public outside working hours in order to maximise the utilisation of the fleet.

The procurement shall support the municipality ́s aim of:

Reduced emissions and sustainable mobility.
Optimised use of the municipality ́s vehicles.
Reduced use of private vehicles in service.
Better use of resources and cost control.
The system shall be based on a digital platform with app-based access, support for administrative management, as well as flexibility for expansion with multiple vehicles and locations over time.
Brief information on the need:

Ålesund municipality requires a flexible and user friendly car sharing system. The system shall contribute to efficient use of resources by reducing the need for private service vehicles and ensuring better access to shared vehicles.

There is a need for:

Consultancy services that contribute to optimising the municipality ́s use and size of the vehicle fleet.
Electric passenger cars for municipal services and public car sharing.
App based administration for simple booking, access management and invoicing.
Integration with the municipality's systems, including service telephones and EntraID.
Station based system with an option for expansion of the number of locations.

Extent:

Currently the municipality ́s car sharing system consists of approx. 50 vehicles, with the largest being used internally by the municipality, whilst the rest are shared with the public. This scheme will be continued in the new procurement, but not necessarily in all of the current locations.

At the start of the new contract period there will be an immediate need for 22 vehicles. As the contract expires with the remaining cars, we will sign a contract with the new supplier on an ongoing basis.

The need for car sharing services is expected to change over time, in both the number of vehicles and geographical coverage. The system must therefore be scaleable and adapted to future needs, so that the municipality can increase or reduce the fleet and establish more stations as needed.

Contract period:

Ålesund municipality would like to enter into a continuous service agreement for car sharing with a duration of three years, with an option for an extension for up to 7 times for 1 year (total maximum 10 years).
Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected.

All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.
The award criteria quality consists of several sub-criteria, each of which is described below.

Tenderers shall upload a combined document that answers the award criteria. The document shall be formatted to pdf or other searchable format. The responses shall not exceed a total of 14 A4 pages, with a font size of 11 and any pictures. All sides behind the maximum number will not be taken into account.

The contracting authority shall also have a demonstration and a review of the system for up to ONE hour. This will be carried out with all tenderers during the first week after the tender deadline.  The contracting authority initiates and calls for this session.

The award criteria consists of:
Assignment comprehension
Consultancy services
Demonstration of platform and mobile application
Progress plan
In accordance with foa § 25-2.Karensperiode before signing of the contract (2)
The waiting period requirement does not apply
b. when the chosen tenderer is the only affected tenderer
Option for the contracting authority to extend the contract seven times for 1 year.
The contracting authority shall give the tenderer written notification of extension in a reasonable time before the current contract period expires. Such notification shall preferably be given at the latest approx. 2 months before the contract period expires, but can be given right up until the contract ́s end date. Both parties are obliged to notify that the contract expires if it is not extended.


Winner: Bertel O. Steen AS
Award value: 1500000
Number of bids: 1