Public procurement notice: Contract Notice
Published: 2018-06-08
Buyer: Renfrewshire Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34996300 | 38700000 | 38730000 | 38731000 | 51214000
Estimated value: 1400000 GBP
Submission deadline: 2018-07-11
Award criteria: The most economic tender

Technical requirements: Renfrewshire Council wishes to upgrade all of its pay and display parking meters within its local government boundary. The number of meters to be replaced totals 187. An additional 7 new pay and display parking meters are also required. The existing meters service car parks and on-street parking across Renfrewshire. Consultation is also taking place on introducing pay and display parking meters into the towns of Renfrew and Johnstone and this contract will cover the supply of pay and display parking meters to these areas should the decision to proceed be taken.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders will be required to have a minimum “general” yearly turnover of 2 500 000 GBP for the last 2 years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
The Council will use Dun and Bradstreet (D and B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D and B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers consider that the D and B Failure Score does not reflect their current financial status, the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D and B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size.
Where a consortium bid is received, the D and B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D and B Failure Score (or equivalent) as a company, in order to progress to stage 2 of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that a parent company guarantee will be provided within 2 weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the Tender Documentation.
Public and Products Liability Insurance minimum 5 000 000 GBP each and every claim but in the aggregate for products.
Professional Indemnity Insurance minimum 5 000 000 GBP each and every claim but cover in the aggregate will be accepted so long as at least one automatic annual reinstatement of this sum is permitted within the policy terms.
Statutory third party motor vehicle cover — a valid MV certificate in the company name, or, where there is no company fleet but employees use their own vehicles, a letter signed by a person of appropriate authority confirming that the company has ongoing arrangements in place to ensure that their employees’ vehicles are appropriately insured and maintained for business purposes.
The Council may undertake supplementary investigations to establish if the D and B failure score is a reflection of the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.
Where the Tenderer intends to subcontract more than 25% of any Contract value to a single subcontractor, the Tenderer must provide a D and B comprehensive report on the subcontractor. The Council reserves the right to request 1 copy of all subcontractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of subcontractors in relation to the Contract where they fail to meet the Council's minimum financial criteria.

Eligibility requirements: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Statement for 4A.1: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Statement for 4A.2: Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

Award value: 1400000