Public procurement notice: Contract Notice
Published: 2020-07-21
Buyer: Higher Education Authority
Country: IE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48440000 | 48441000 | 72212440 | 72212441
Estimated value: 1500000 EUR
Submission deadline: 2020-08-17
Award criteria: The most economic tender

Technical requirements: The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management;
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
• carry out the accounting system functions including nominal ledger processing, procurement and purchasing, accounts payable, processing T&S claims, grants payable, accounts receivable, fixed assets, reporting and budgeting, and bank/treasury management,
• support current and future integration to other systems within the HEA such as grant management, grant allocation and payroll systems;
• provide customisable workflow functions to manage grant payment approval or systems outside HEA e.g. outsourced payroll provider;
Based on the application of the criteria and rules contained in the qualification questionnaire, HEA anticipates inviting the top 5 firms to the first round of dialogues, subject to that number qualifying.
Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.
The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the day-to-day operations of HEA in acquiring and implementing any new solution and the significant costs of implementing a change of service provider without having realised the benefits of an earlier investment if a shorter period was used.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

Eligibility requirements: Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.

Award value: 1500000