Public procurement notice: Contract Notice
Published: 2020-09-02
Buyer: Ministry of Defence, Land Equipment, Operational Infrastructure
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 50111000: Fleet management and maintenance services
Estimated value:  GBP
Submission deadline: 2020-10-05
Award criteria: The most economic tender

Technical requirements: Fleet management, repair and maintenance services. Power Capability Extension (PCE) seeks to manage the provision of General Purpose Power (GPP) as an interim solution between the end of the two contracts that provide the current provision for capability in July 2022 and the delivery of the replacement provision, Manoeuvre Power (Man-P), in 2027 (estimated). Man-P is scoped to combine the two GPP requirements into a single provision and is anticipated to be a competitive procurement.
GPP provides support for equipment including electrical power generators across the 2kW to 40kW range and electrical distribution equipment in 3 and 1 phase variants. It supports numerous applications in the Land Environment; to support command systems, communications equipment and deployable medical facilities. GPP is required in diverse climatic conditions across the world for extended periods and is therefore a key component of the Army’s operating capability.
The fleet of equipment to be supported will be comprised of two components – the first (Component 1) to be provided as Government Furnished Equipment (GFE), and the second (Component 2) to be met solely by the PCE Contractor. Below is a limited summary of these components, with the full and detailed requirement to be set out in the ITN;
— Field Electrical Power Distribution System (FEPDS) and Power Management Distribution System (PMDS): approx. 6 000 x military style electrical distribution boxes,
— approx. 1 000 x Generators in the 8kW to 40kW range, to meet the following power and capability requirements:
* Please refer to the document “OI/0064 PCE DPQQ Supporting Information”, which has been uploaded onto the DCO along with this Contract.
The requirement for Component 2, including the fleet of generators will be provided by the PCE Contractor in its entirety, with no provision whatsoever by the Authority as GFE.
PCE’s main requirement is for through life support via Contracting For Availability, which may also include replacing equipment lost through attrition to upkeep availability.
Activities that support this capability include, but are not limited to; Responsibility as Design Organisation, Asset Management including receipt and issue of demands for equipment, Management of Equipment Safety, Post Design Services, Through Life Support including maintenance, repair and supply of spares, User Single Point of Contact, Training, and Provision of Technical Documentation.
The total fleet (Components 1 plus 2, as detailed above) will be held at various readiness levels to meet operational planning assumptions. This includes a contractor held readiness element, which will be required to move within 5 to 10 days’ notice.
A limited version of the current support service Statement of Work has been uploaded as a supporting document to this Contract Notice. Please note, this is for the purposes of providing context of the current service ONLY. It does not address activities such as service start-up or transition, and the provision of associated documentation evidence to support acceptance. The final Schedule of Requirement, against which companies will be invited to tender, will be issued with the ITN.
Starting from Contract Award in 2021, the Contractor will need to demonstrate; that their equipment and the CFA service meets the requirement, that the provided GFE is ready, and be in position to commence operation of full CFA no later than July 2022. There will be a phased reduction in the level of service required in the later stages of the Contract, up to the point Man-P achieves Full Operating Capability (estimated to be 2027).
The Contract duration will be for 6 (six) years, but with Options to extend by up to a further 4 (four) years, to a maximum duration of 10 (ten) years:
— maximum of 1 (one) year from Contract Award to set up the service and physically transition equipment to the contractor, to commence full CFA in July 2022,
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. Information will be required as part of the Dynamic Pre-Qualification Questionnaire (DPQQ) response
The Authority reserve the right to exclude a Potential Provider from being selected to tender if the estimated annual Contract value is greater than 40 % of their annual turnover. The stated range of expected Contract value is GBP 60M to GBP 100M. A mid-point of these figures (GBP 80M), divided by the potential maximum duration of 10 years shall be used to determine the estimated annual Contract value. GBP 80M / 10 years = GBP 8M per year. A financial assessment will be undertaken on the supplier's financial status, based on information provided as directed in the DPQQ, to provide an overall Pass/Fail judgement. If GBP 8M is greater than 40 % of a supplier's annual turnover, they may provide additional supporting evidence in their DPQQ response, to prove they have sufficient economic and financial resources to deliver the requirement. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
Information will be required as part of the Dynamic Pre-Qualification Questionnaire (DPQQ) response.