Public procurement notice: Contract Notice
Published: 2019-01-17
Buyer: Ministry of Defence, Defence Equipment and Support (DE&S), SEOC
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72322000
Estimated value:  GBP
Submission deadline: 2019-02-17
Award criteria: The most economic tender

Technical requirements: Data management services. Codification is the process of capturing key data attributes for “Items of Supply” and “Items of Production” used within Defence in a structured and standardised way across multiple systems and with the other NATO members.
— Supply Management Data (SMD): Country specific data used to assist in the management and supply of items across the UK’s Defence Support Network.
The authority is procuring an end-to-end managed service, including application, service management, interfaced with existing logistics applications and wider service management arrangements.
Out of scope: The project is only looking at codification information services to support business processes. The codification activity itself is not covered by this project.
1) A NATO-compliant, cost-effective Information solution/service to support Logistics Codification activities;
2) Strengthened Master Data Management and reduction in data quality issues within logistics Information Systems;
3) An “evergreen” solution/service, open and supportable into the future, aligned with the MOD Defence Information Strategy.
1) Proven NATO-compliant capability to support the codification of NATO data (i.e. a solution currently in use in a NATO member country for the codification of logistics data). The system must be licenced for:
(i) approximately 300 codification users (MOD) including sub-contracted Contractor Logistics Support;
(ii) approximately 15 000 + query/requestor users (MOD and Industry). User searching to items, requesting a NCAGE, etc.
2) Configuration of a UK specific solution for UK national data codification requirement (SMD) (circa 50-100 data entities).
4) Service management for 2nd and 3rd line support 24/7 operation, with MOD providing 1st line support.
The MOD shall provide hosting on an MOD accredited, JSP 604 compliant, UK-based data centre with 99,8 % availability.
5 year contract with x 2 x 2-year option years. Initial contract will be 5 years and the authority will have the ability to extend to 7 and 9 years.


Eligibility requirements: (a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. See PQQ.
See PQQ
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability, (b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed. (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided and (v) where: (a) that person was not a Contracting Authority and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities and (iv) internal rules regarding intellectual property. (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract. (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). See PQQ Part 2, Form F for specific technical questions. Pass/Fail and Scored — Response will be deemed as failed if minimum of “Pass” not achieved where applicable; and minimum 60 % overall score must be achieved for questions 6.1.1 to 6.1.9 (see PQQ Part 2, Form F).
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability, (b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed. (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided and (v) where: (a) that person was not a Contracting Authority and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities and (iv) internal rules regarding intellectual property. (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract. (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). See PQQ Part 2, Form F for specific technical questions.
Pass/Fail and Scored — Response will be deemed as failed if minimum of “Pass” not achieved where applicable; and minimum 60 % overall score must be achieved for questions 6.1.1 to 6.1.9 (see PQQ Part 2, Form F).