Public procurement notice: Contract Notice
Published: 2025-07-15
Buyer: Finnish Defence Forces Logistics Command (FDF LOGCOM)
Country: FI
Region: FI1B1
Contract type: Services
Procedure: Restricted procedure
CPV classification: 50210000: Repair and maintenance of aircraft
Estimated value: 3600000 EUR
Submission deadline: 2025-08-25
Award criteria: cost

Technical requirements: The competitive bidding shall be conducted as a restricted EU procurement procedure in accordance with the Act on Public Procurement in the Fields of Defence and Security (1531/2011 later referred to as the Act).

The procurement is conducted under an accelerated procedure because certain unforeseen technical reasons.

A contract notice has been published on the electronic noticeboard HILMA at www.hankintailmoitukset.fi and in the Official Journal of the European Union and the TED database. 

The procurement can be divided into parts. The decision will be made aircraft by aircraft.

Alternative tenders are not allowed. 

Parallel tenders are not allowed. 

No remuneration shall be paid to Candidates for making, submitting, or presenting a participation application or subsequent tender, or participating in the procedure in any other way. The Candidate shall cover itself any and all costs incurred by participating in the competitive bidding.

The Contracting Entity verifies whether the Candidates meet the suitability requirements set in this participation application reguest. Any Candidate which does not satisfy the suitability requirements or which is subject to any of the exclusion criteria provided in Section 47 of the Act shall be excluded from the competitive bidding. Any Candidate which is subject to any of the exclusion criteria mentioned in Section 48 of the Act may also be excluded from the competitive bidding. Translation of Sections 47 and 48 is in the appendix 2.


The phases of procurement are as follows: 

1. Contract notice on HILMA and in the Official Journal of the European Union 

2. Candidate inquiries 

3. Contracting entity’s answers to the inquiries  

4. Submitting participation applications 

5. Processing participation applications 

a. Opening participation applications 

b. Verifying the suitability of Candidates 

c. Possible reduction of the number of Candidates 

6. Selection of Tenderers out of the Candidates that have submitted a participation application and notifying participants of the decision.   

7. Sending of the request for quotation.  

8. Tenderer inquiries 

9. Contracting entity’s answers to the inquiries  

10. Submitting tenders  

11. Processing tenders 

a. Opening tenders 

b. Verifying the conformity of the tender with the request for quotation 

c. Comparison of tenders 

12. Procurement decision and notification of the decision 

13. Signing a procurement contract
PARTICIPATION APPLICATION REQUEST

Finnish Defence Forces Logistics Command (later on FDFLOGCOM or contracting entity) is requesting your participation application in the procurement of maintenance framework agreement recarding Scheduled maintenance, modifications and repairs for Finnish Defence Forces PC-12/47E fleet. The purpose of this procurement is to make a frame work agreement for years 2025–2028 including an options for 2+2 years. 

Framework agreement is mainly used for annual maintenance of Finnish Air force PC-12/47E aircrafts. It is estimated that for the years 2026 and 2027 annual maintenance for five (5) aircraft is required per year. Each maintenance is estimated to contain the following tasks: 

* 300 FH inspection package 

* 300 FH/12M inspection package 

* 600 FH inspection package 

* 600 FH/12M inspection package 

* 1200 FH/12M inspection package 

* 2400 FH/24M inspection package 

* time limited inspection tasks as necessary 

* Engine MINOR and ROUTINE tasks 

* SB implementations as necessary 

Content of the purchased maintenance is not limited to the example provided above. Actual task list will be provided before confirming the maintenance slot for the scheduled maintenance in question.

Finnish Air Force has also own PC-12 maintenance capability. The Framework Agreement for Scheduled maintenance is used as necessary and the estimated need for next years is not binding. 

The object of the procurement is to conclude Framework Agreement(s) with max three (3) Suppliers (maintenance organizations) for years 2025 -2028 and options for 2 + 2 years. This agreement will enter into force at the end on 2025, but first scheduled maintenance will be from 2026 onwards. The value of the contract with options is at most 3,6 M euros.

On the basis of this Request for Participation Application, FDFLOGCOM will select the Tenderers to receive the Call for tender (Request for Quotation, RFQ).



THE USE OF FRAMEWORK AGREEMENT:

A ranking until end of 2026 maintenance needs is formed based on the Call for tender.

For the year 2027 and onwards a mini competition is held yearly for next year's maintenance needs between the suppliers to determine the order in which the suppliers are ranked.

After each minicompetition, the rank of suppliers and the price list for the next 12 months is updated. For the services that are not included in the said price list, the service fee shall be based on the supplier’s valid price list.

During the contract year when the service is needed, the request for the service will be sent to the Supplier highest on the ranking by email. If it cannot provide the service, the request is send to the second one on the ranking and then to the third one. The supplier shall commit itself to providing the service when confirming the order.
To limit risks and costs related to extended ferry flights, the Tenderer shall perform the requested work in EEA including Switzerland and UK. 

The maintenance facility shall be located within a straight line distance of 2 000 km from EFTP (Finland, Tampere Pirkkala).
The suitability requirements are stated in the Tender Service under the section "Suitability requirements".
The contract is concluded by the signature of a written contract.

Eligibility requirements: The suitability requirements are stated in the Tender Service under the section "Suitability requirements".
other
The contract is concluded by the signature of a written contract.
The comparative criteria are stated in the call for tenders. The selection criterion may be the most economically advantageous.
In the yearly mini-competiton the quality might also be comparison criteria.
Further information regarding possibility to appeal will be given with the decision regarding this procurement.
PARTICIPATION APPLICATION REQUEST

Finnish Defence Forces Logistics Command (later on FDFLOGCOM or contracting entity) is requesting your participation application in the procurement of maintenance framework agreement recarding Scheduled maintenance, modifications and repairs for Finnish Defence Forces PC-12/47E fleet. The purpose of this procurement is to make a frame work agreement for years 2025–2028 including an options for 2+2 years. 

Framework agreement is mainly used for annual maintenance of Finnish Air force PC-12/47E aircrafts. It is estimated that for the years 2026 and 2027 annual maintenance for five (5) aircraft is required per year. Each maintenance is estimated to contain the following tasks: 

* 300 FH inspection package 

* 300 FH/12M inspection package 

* 600 FH inspection package 

* 600 FH/12M inspection package 

* 1200 FH/12M inspection package 

* 2400 FH/24M inspection package 

* time limited inspection tasks as necessary 

* Engine MINOR and ROUTINE tasks 

* SB implementations as necessary 

Content of the purchased maintenance is not limited to the example provided above. Actual task list will be provided before confirming the maintenance slot for the scheduled maintenance in question.

Finnish Air Force has also own PC-12 maintenance capability. The Framework Agreement for Scheduled maintenance is used as necessary and the estimated need for next years is not binding. 

The object of the procurement is to conclude Framework Agreement(s) with max three (3) Suppliers (maintenance organizations) for years 2025 -2028 and options for 2 + 2 years. This agreement will enter into force at the end on 2025, but first scheduled maintenance will be from 2026 onwards. The value of the contract with options is at most 3,6 M euros.

On the basis of this Request for Participation Application, FDFLOGCOM will select the Tenderers to receive the Call for tender (Request for Quotation, RFQ).



THE USE OF FRAMEWORK AGREEMENT:

A ranking until end of 2026 maintenance needs is formed based on the Call for tender.

For the year 2027 and onwards a mini competition is held yearly for next year's maintenance needs between the suppliers to determine the order in which the suppliers are ranked.

After each minicompetition, the rank of suppliers and the price list for the next 12 months is updated. For the services that are not included in the said price list, the service fee shall be based on the supplier’s valid price list.

During the contract year when the service is needed, the request for the service will be sent to the Supplier highest on the ranking by email. If it cannot provide the service, the request is send to the second one on the ranking and then to the third one. The supplier shall commit itself to providing the service when confirming the order.
To limit risks and costs related to extended ferry flights, the Tenderer shall perform the requested work in EEA including Switzerland and UK. 

The maintenance facility shall be located within a straight line distance of 2 000 km from EFTP (Finland, Tampere Pirkkala).