Public procurement notice: Contract Notice
Published: 2023-03-08
Buyer: The Norwegian Defence Estates Agency
Country: NO
Contract type: Works
Procedure: Negotiated procedure
CPV classification: 45200000: Building and civil engineering work | 45241000: Harbour construction work | 45241100
Submission deadline: 2023-05-02
Award criteria: The most economic tender

Technical requirements: The delivery concerns a quay facility at Haakomsvern, consisting of several independent quay constructions. See the attached documentation.
Guarantee of surety for the contractual obligations of the contractor in accordance with the contract (limited to 10% of the contract sum)
In accordance with NS8405. Membership in StartBANK and power of attorney is required for the retrieval of information from the tax authorities.
It is required that it be possible to enter into a security agreement with the tenderer, and that authorisation and security clearance of personnel can be granted. Further provisions are provided in the tender documentation.
Documentation: Foreign tenderers must present documentation that confirms that the company is legally registered in their home country. Norwegian tenderers do not need to document fulfilment of this requirement beyond the presentation of tax and VAT certificates, cf. the information below.
Requirement: Tenderers must have their tax and duty payments in order (only for Norwegian tenderers).
Documentation: Tax and VAT certificate (RF-1316). The certificate can be ordered via www.altinn.no. The certificate must not be more than 6 months from the tender deadline.
Documentation: Credit assessment of the tenderer, not older than 6 months from the deadline for receipt of applications. The credit rating must contain an assessment of the tenderer’s payment history/reliability. The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale. If the tenderer, in order to comply with the requirement, presents guarantees from other companies (e.g. the controlling company), equivalent credit assessment for this company must be submitted. Furthermore, a legally binding confirmation must be enclosed from this company stating that they have joint and several liability under the contract.
Documentation: Presentation of the fiscal figures from the last available annual financial statements, showing the tenderer's turnover. (Not required if the accounts' key figures are shown in the credit rating).
Tenderers with less that NOK 250 million in turnover during the last accounting year are not able to qualify. However, this will be assessed upon the presentation of documentation stating that the tenderer's financial capacity is ensured. This can be a guarantee from a bank, parent company, or similar.
Requirement: The tenderer (as a company) must have very good experience and competence with the implementation of works of equivalent size and complexity.
Documentation: Describe how each individual reference project contributes to fulfilling the requirements for experience and competence by entering the relevant information in Annex 5 Reference Projects. Requirements for nature, size and complexity do not need to be fulfilled in one and the same project, but the Norwegian Defence Estates Agency [Forsvarsbygg] will look at the combined reference projects and make a comprehensive assessment of the extent to which the requirements are satisfied. This is assessed in light of both point 1 Delivery Description and point 2 Qualification Requirements in Annex 5 Project Description. All competence areas stated under point 2 "Qualification Requirements" must be included in the reference projects in order for the tenderer to qualify.
The Norwegian Defence Estates Agency reserves the right to contact the stated references in order to verify the submitted information.
If the tenderer or subcontractor provides more reference projects than allowed, the tenderer cannot expect all of them to be taken into account in the assessment.
If necessary, tenderers can present documentation from obligated subcontractors so that they collectively meet the requirement. In this case, the subcontractor must attach a separate reference form with up to three references. Annex 5 Reference Projects is also to be used here. See also point 4.2

Eligibility requirements: Requirement: Tenderers must be credit worthy. Documentation: Credit assessment of the tenderer, not older than 6 months from the deadline for receipt of applications. The credit rating must contain an assessment of the tenderer’s payment history/reliability. The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale. If the tenderer, in order to comply with the requirement, presents guarantees from other companies (e.g. the controlling company), equivalent credit assessment for this company must be submitted. Furthermore, a legally binding confirmation must be enclosed from this company stating that they have joint and several liability under the contract. Requirement: Tenderers must have the financial capacity to carry out the assignment/contract. Documentation: Presentation of the fiscal figures from the last available annual financial statements, showing the tenderer's turnover. (Not required if the accounts' key figures are shown in the credit rating).
Tenderers with less that NOK 250 million in turnover during the last accounting year are not able to qualify. However, this will be assessed upon the presentation of documentation stating that the tenderer's financial capacity is ensured. This can be a guarantee from a bank, parent company, or similar.
Requirement: The tenderer (as a company) must have very good experience and competence with the implementation of works of equivalent size and complexity. Documentation: Describe how each individual reference project contributes to fulfilling the requirements for experience and competence by entering the relevant information in Annex 5 Reference Projects. Requirements for nature, size and complexity do not need to be fulfilled in one and the same project, but the Norwegian Defence Estates Agency [Forsvarsbygg] will look at the combined reference projects and make a comprehensive assessment of the extent to which the requirements are satisfied. This is assessed in light of both point 1 Delivery Description and point 2 Qualification Requirements in Annex 5 Project Description. All competence areas stated under point 2 "Qualification Requirements" must be included in the reference projects in order for the tenderer to qualify. The Norwegian Defence Estates Agency reserves the right to contact the stated references in order to verify the submitted information. If the tenderer or subcontractor provides more reference projects than allowed, the tenderer cannot expect all of them to be taken into account in the assessment. If necessary, tenderers can present documentation from obligated subcontractors so that they collectively meet the requirement. In this case, the subcontractor must attach a separate reference form with up to three references. Annex 5 Reference Projects is also to be used here. See also point 4.2 Requirement: The tenderer must have the financial capacity to comply with the contractual obligations. Documentation: A description of the total number of personnel and equipment the tenderer has at its disposal for fulfilment of the contract. This can be an overview extracted from the tenderer's own systems, but as a minimum it must show that the tenderer has sufficient personnel, equipment and qualifications to execute the contract in accordance with Annex 5 Project Description, section 2 Qualification Requirements. The total number of personnel and equipment must be described for the areas where qualification requirements for execution are described, e.g. concrete work for quays, underwater concrete work in water depths greater than 10 m, etc. If necessary, tenderers can present documentation from obligated subcontractors so that they collectively meet the requirement. In such cases, the subcontractor must submit a separate description of the total number of personnel and equipment the subcontractor has at its disposal for the execution of the contract. See also point 4.2 Requirement: Tenderers must have a functioning environmental management system in place with routines and structure that demonstrate how the tenderer ensures that relevant environmental considerations are taken into account in connection with the services that will be delivered. Documentation: Documentation of certification in accordance with one of these three schemes: EcoLighthouse, EMAS or ISO 14001. Other equivalent environmental management systems can also be accepted, but only after they have been assessed on the basis of the received documentation. Requirements: It is required that it be possible to enter into a security agreement with the tenderer and that authorisation and security clearance of personnel can be granted, cf. 6 below. It is the tenderer's risk if the security agreement as well as authorisation and any security clearance cannot be obtained by the deadline, unless the delay is due to conditions for which the Norwegian Defence Estates Agency is responsible. Documentation: The requirement in the application itself must only be documented with the "Self-declaration of security requirements", see Annex 2. Tenderers that are pre-qualified will be contacted by the Norwegian Defence Estates Agency and informed about the processes related to the commencement of a security agreement, as well as authorisation and possible security clearance.