Public procurement notice: Periodic Indicative Notice Without Call For Competition
Published: 2017-12-23
Buyer: Transport for London (Commercial Services)
Country: UK
Contract type: Services
CPV classification: 32234000 | 35120000: Surveillance and security systems | 42961000 | 42961100 | 42961200

Technical requirements: TfL Technical FM Services (including Asset Renewals and System Upgrades) for CCTV, Access Control and Security Systems
This periodic indicative notice is to advise potential suppliers of technical FM services (CCTV, access control and security systems) that Transport for London will be holding a supplier briefing event where it will outline its requirement for maintenance services and asset renewal and system upgrades works for a period of circa 7 years from the start of the year 2020. An overview of the objectives and the supporting asset management, delivery strategies will be provided, together with information on proposed commercial arrangements.
In summary, TfL is seeking a delivery partner to provide maintenance, asset renewal and system upgrades services and works to it’s CCTV, access control and security systems portfolio across the TfL estate including London underground stations and depots, office buildings, bus stations and piers.
Suppliers are requested to confirm interest in attending the supplier briefing event to be held in early February 2018. Invites to the briefing event will be made at TfL’s discretion. Attendees at the supplier event will be asked to complete a short questionnaire pertaining to the presentation and based on the responses received, further engagement activity may then take place. Feedback from any engagement activity undertaken may be used by TfL in the finalisation of tender documentation.
The process of expressing your interest and the terms of market engagement are further detailed in Section VI: Complementary Information
A separate contract notice will be issued as a call for competition to invite suppliers to participate in the tendering process.
TfL plans to hold a supplier briefing event in early February 2018 in London to enable TfL to engage with the market on the requirement and invite feedback. The specific date of the event will be confirmed in due course to suppliers expressing an interest.
If you would like to participate in this market engagement by attending the supplier event, please submit your expression of interest to the following email address Fmcategoryteam@tfl.gov.uk by 12 noon on 26 January 2018. Your expression of interest should provide full contact details for all proposed attendees which are limited to 2 attendees per supplier only. Details should include as a minimum: full name, job title, company name, a valid email address and direct contact phone number. Your expression of interest should also provide high level information about your company that sets out relevant capability for this requirement. The company information should not exceed one side of A4 paper.
1) TfL will manage this process in an open and transparent manner. Interested parties will not be prejudiced by any response or failure to respond to the market engagement exercise;
2) Direct or indirect canvassing of any employee or agent of TfL (Transport for London) or any TfL group company by any company concerning this requirement, or any attempt to procure information from any such employee or agent concerning this PIN outside of the formal process described in this document may result in the disqualification of the company from consideration in any future procurement activity;
3) This PIN is solely for the purposes of market engagement. No information contained in this document, or provided during and for the market exercise, constitutes any commitment by TfL or any other member of the TfL group or any of its or their stakeholders to undertake any procurement exercise in the future. This PIN does not constitute a call for completion to procure any services, supplies or works for TfL and TfL is not bound to accept any proposals offered;
4) TfL is not liable for any costs, fees or expenses incurred by any party participating in the market engagement.
Any possible future procurement of any services, supplies or works by TfL will be carried out strictly in accordance with the applicable Utilities Contract Regulations.