Public procurement notice: Contract Notice
Published: 2016-11-19
Buyer: Kristiansand kommune [Kristiansand municipality]
Country: NO
Region: Vest-Agder
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48610000: Database systems | 48611000: Database software package | 48612000: Database-management system | 48987000 | 72212222
Estimated value: 2000000 NOK
Submission deadline: 2017-01-09
Award criteria: The most economic tender

Technical requirements: Kristiansand municipality shall procure a joint Quality Management System (QMS) for supporting the work with Process descriptions, Document management, Annual Operating Plans (Planning Cycles), and Incident Management. The provided Quality Management System (QMS) shall be a cloud service and must be suitable resilient for managing the entire Kristiansand municipality's organisation with approx. 7 000 employees.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/61484429.aspx]]. Then follow the instructions on the website.
The contract period will be 4 years from contract signing, with an option for an extension for up to 6 years (2+2+2 years).
2) A system for integrated risk and vulnaribility analyses (ROS). See annexes 1 and 7 to the SSA-K (the Government Standard Terms and Conditions for It equipment and software) for further information.
3.1 Tax and VAT certificate. — Requirement: The tenderer must have submitted statements and paid tax, payroll tax and VAT. Documentation: Tax and VAT certificate. The certificate must not be older than six months calculated from the tender deadline. Any arrears or other irregularities must be justified. Tax and VAT certificate for sub-providers expected to be involved in the assignment shall also be submitted.
3.2 Company Registration Certificate — Requirement: The tenderer must be a legally established company. Documentation requirement: Norwegian companies: Company Registration Certificate. Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established.
3.3 Credit evaluation/rating — Requirement: The tenderer shall have a credit rating of at least good/credit worthy. Documentation requirement: A credit rating implemented by a publicly approved credit rating agency: (https://www.datatilsynet.no/Sektor/Kreditt-finans-forsikring/selskaper-som-kredittvurderer/). The credit evaluation/rating shall not be more than 6 from the tender deadline, and should be based on the last known fiscal figures.
3.4 Overview of the company's manpower — Requirement: Tenderers shall have good implementation ability. Documentation requirement: Overview of the company's total staffing, including administration and management.
3.5 Experience and reliability — Requirement: The tenderer shall have minimum 2 ongoing, comparable deliveries of quality systems with deviation and documentation management during the last three years. ‘Comparable’ deliveries are in this context larger governmental clients (municipalities, counties), or larger private organisations with considerable complexity in relation to activity areas. The deliveries shall be based on the same standard software that is offered to the contracting authority in this contract. Documentation requirement: A list with a short description of 2 comparable contracts in the last 3 years, including information on the values, dates, the contracting authorities, contact persons, and software (or modules) used in the assignments.
3.6 Quality system — Requirement: The tenderer shall have a well-functioning quality assurance system. Documentation requirement: A statement regarding the tenderer's quality system or a copy of the system certificate issued by accredited certification bodies, or equivalent documentation.

Eligibility requirements: 3.1 Tax and VAT certificate. — Requirement: The tenderer must have submitted statements and paid tax, payroll tax and VAT. Documentation: Tax and VAT certificate. The certificate must not be older than six months calculated from the tender deadline. Any arrears or other irregularities must be justified. Tax and VAT certificate for sub-providers expected to be involved in the assignment shall also be submitted. 3.2 Company Registration Certificate — Requirement: The tenderer must be a legally established company. Documentation requirement: Norwegian companies: Company Registration Certificate. Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established. 3.3 Credit evaluation/rating — Requirement: The tenderer shall have a credit rating of at least good/credit worthy. Documentation requirement: A credit rating implemented by a publicly approved credit rating agency: (https://www.datatilsynet.no/Sektor/Kreditt-finans-forsikring/selskaper-som-kredittvurderer/). The credit evaluation/rating shall not be more than 6 from the tender deadline, and should be based on the last known fiscal figures. 3.4 Overview of the company's manpower — Requirement: Tenderers shall have good implementation ability. Documentation requirement: Overview of the company's total staffing, including administration and management. 3.5 Experience and reliability — Requirement: The tenderer shall have minimum 2 ongoing, comparable deliveries of quality systems with deviation and documentation management during the last three years. ‘Comparable’ deliveries are in this context larger governmental clients (municipalities, counties), or larger private organisations with considerable complexity in relation to activity areas. The deliveries shall be based on the same standard software that is offered to the contracting authority in this contract. Documentation requirement: A list with a short description of 2 comparable contracts in the last 3 years, including information on the values, dates, the contracting authorities, contact persons, and software (or modules) used in the assignments. 3.6 Quality system — Requirement: The tenderer shall have a well-functioning quality assurance system. Documentation requirement: A statement regarding the tenderer's quality system or a copy of the system certificate issued by accredited certification bodies, or equivalent documentation.
3.3 Credit evaluation/rating — Requirement: The tenderer shall have a credit rating of at least good/credit worthy. Documentation requirement: A credit rating implemented by a publicly approved credit rating agency: (https://www.datatilsynet.no/Sektor/Kreditt-finans-forsikring/selskaper-som-kredittvurderer/). The credit evaluation/rating shall not be more than 6 from the tender deadline, and should be based on the last known fiscal figures.
3.4 Overview of the company's manpower — Requirement: Tenderers shall have good implementation ability. Documentation requirement: Overview of the company's total staffing, including administration and management. 3.5 Experience and reliability — Requirement: The tenderer shall have minimum 2 ongoing, comparable deliveries of quality systems with deviation and documentation management during the last three years. ‘Comparable’ deliveries are in this context larger governmental clients (municipalities, counties), or larger private organisations with considerable complexity in relation to activity areas. The deliveries shall be based on the same standard software that is offered to the contracting authority in this contract. Documentation requirement: A list with a short description of 2 comparable contracts in the last 3 years, including information on the values, dates, the contracting authorities, contact persons, and software (or modules) used in the assignments. 3.6 Quality system — Requirement: The tenderer shall have a well-functioning quality assurance system. Documentation requirement: A statement regarding the tenderer's quality system or a copy of the system certificate issued by accredited certification bodies, or equivalent documentation.