Public procurement notice: Contract Notice
Published: 2016-06-11
Buyer: Belgocontrol
Country: BE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 80530000
Submission deadline: 2016-06-30
Award criteria: The most economic tender

Technical requirements: Conclusion of a framework agreement with external partners for the delivery of ATCO Initial Training.
Belgocontrol intends to proceed to the conclusion of a framework agreement with external specialized partners to make it possible to organize, in an efficient and transparant way and focused on her short and medium-term specific needs, the necessary ATCO initial training courses/modules as provided by the Directive EC 340/2015.
These training modules will be the subject of partial orders, which will be granted to the contractors (max. 3) on a cascade-based system.
The training courses, subject of this framework agreement, are the training modules as defined by the Directive EC 340/2015 ATCO.D.010 Composition of Initial Training:
(ADV=Aerodrome Control Visual; ADI=Aerodrome Control Instrument; APS=Approach Control Surveillance; ACS=Area Control Surveillance; AIR=Air Control; GMC=Ground Movement Control; GMS=Ground Movement Surveillance; RAD=Aerodrome Radar Control; SRA=Surveillance Radar Approach; TCL=Terminal Control; TWR=Tower Control).
A legal form as under Belgian Law that ensures joint and several liability of its members in the carrying out of the contract, should be taken by each group.
When the applicant is an association without legal personality, the request to participate and the tender afterwards shall be signed by each of its members, committing themselves jointly and severally and indicating who of them will be responsible for representing the association towards the contracting entity.
Will be excluded from participation, the candidate who can't or can't completely produce the following documents:
— The prove of legal authority of the person signing the request to participate on behalf of the applicant by producing a (notarial) deed or a certified copy of the original. Alternatively, reference can be made to the official journal in which the signing authority was published.
— A formal declaration signed by the service provider or a certificate issued by the competent authority of the country in which the service provider is established, proving that the applicant has fulfilled his obligations relating to the payment of social security contributions. When a similar document is not issued in the country concerned, it can be replaced by an affidavit or by a solemn declaration, drawn up by the interested party before a judicial or administrative authority, a notary or a qualified competent establishment of the country in question.
— A formal declaration signed by the applicant or an official certificate, confirming he's not in one of the following situations of exclusion: bankruptcy, liquidation, suspension of operations, composition, or in a similar situation arising from a similar procedure in accordance with national legislation and regulations.
— A formal declaration signed by the service provider or a certificate issued by the competent authority of the country in which the service provider is established, proving that the applicant has fulfilled his obligations relating to the payment of taxes (VAT, direct taxes) in accordance with the legislation of the country in which he is established. If this certificate or these certificates are not issued in his country, it suffices that he annexes an affirmation in lieu, certified by a notary or by a judicial or administrative authority of his country.
In order that Belgocontrol can evaluate the candidate's financial and economic capacity, the following documents have to be submitted:
— The official annual reports, balance sheets and profit-and-losses accounts of the last three financial years of the legal entity, and in case this entity is part of a group, the consolidated figures of that group for the last 3 financial years as well.
In case the analysis by the Belgocontrol financial department shows an insufficient capacity, the candidate can be excluded.

Eligibility requirements: Will be excluded from participation, the candidate who can't or can't completely produce the following documents: — The prove of legal authority of the person signing the request to participate on behalf of the applicant by producing a (notarial) deed or a certified copy of the original. Alternatively, reference can be made to the official journal in which the signing authority was published. — A formal declaration signed by the service provider or a certificate issued by the competent authority of the country in which the service provider is established, proving that the applicant has fulfilled his obligations relating to the payment of social security contributions. When a similar document is not issued in the country concerned, it can be replaced by an affidavit or by a solemn declaration, drawn up by the interested party before a judicial or administrative authority, a notary or a qualified competent establishment of the country in question. — A formal declaration signed by the applicant or an official certificate, confirming he's not in one of the following situations of exclusion: bankruptcy, liquidation, suspension of operations, composition, or in a similar situation arising from a similar procedure in accordance with national legislation and regulations. — A formal declaration signed by the service provider or a certificate issued by the competent authority of the country in which the service provider is established, proving that the applicant has fulfilled his obligations relating to the payment of taxes (VAT, direct taxes) in accordance with the legislation of the country in which he is established. If this certificate or these certificates are not issued in his country, it suffices that he annexes an affirmation in lieu, certified by a notary or by a judicial or administrative authority of his country. — A formal declaration confirming the candidate has not been convicted for: 1° Participation in a criminal organisation, 2° Corruption, 3° Fraud, 4° Terrorism, 5° Money laundering, 6° Any offence that constitutes a violation of professional standards. In order that Belgocontrol can evaluate the candidate's financial and economic capacity, the following documents have to be submitted: — The official annual reports, balance sheets and profit-and-losses accounts of the last three financial years of the legal entity, and in case this entity is part of a group, the consolidated figures of that group for the last 3 financial years as well. In case the analysis by the Belgocontrol financial department shows an insufficient capacity, the candidate can be excluded. The candidate has to demonstrate his technical capacities by producing the following documents/informations: — The candidate has to demonstrate that the courses and training organisation will be executed in accordance with the Directive EC 340/2015 of the European Commission(Certificate). During the execution of the contract, the Contractor must be a certified educational institution in accordance with EC 340/2015. Such certification must be obtained no later than 31.8.2016 and must remain for the duration of the contract. Compliance with this requirement shall be documented either by: a) a copy of a valid and current formal approval, or b) a plausible and credible plan giving details of how the candidate intends to obtain the necessary certification within the time frame given so that the requirement is met. The plan can include details of all necessary activities needed to be performed, documentation produced or organisational aspects that need to be in place, as well as a time schedule and if possible confirmation from the relevant Authorities that sufficient time has been allowed for formal consideration, or any other information deemed relevant to allow for a sufficient documentation of how the requirement will be met. It's Belgocontrol's sole competence to decide if the plan can be considered as sufficiently plausible and credible in order for the requirement to be met. — The candidate must document that he has a sufficient organisational capacity and competences. The following information shall thus be submitted: a) A description of the company's business idea and core competence related to the delivery of ATCO Initial Training; b) A description of the company's history, how it is organised and their ownership, and a description of the current activities; c) A description of how the candidate is organised for the execution of training contracts. If the candidate intends to collaborate with partners / subcontractors for this contract, then he shall submit the following informations: a) Name, address and company number of the subcontractor; b) Description of which parts the subcontractor will be responsible for; c) A statement of responsibility, collaboration agreement or other formal documentation proving that the candidate has the actual and future disposal of the necessary resources from the subcontractor. — The candidate has to prove that he has implemented a well-functioning system for quality assurance. In that purpose, he will submit a statement of the quality assurance/quality control system operated by the company and a certificate issued by an accredited certification authority attesting to the quality assurance of the company, or equivalent documentation. — The candidate shall have good experience with the delivery of ATCO Initial Training. He will provide references of minimum 2 customers for courses delivered as specified in this framework agreement (ATCO initial training services). Contact information (company, name, contact person, phone, e-mail address, ...) of these references should be listed. — The candidate has to confirm that all courses can be delivered in English. — The candidate has to confirm that all course material can be delivered in English. — The candidate has to confirm that after successful termination of the training, each trainee will receive a certificate as mentioned in Directive EC 340/2015.
In order that Belgocontrol can evaluate the candidate's financial and economic capacity, the following documents have to be submitted: — The official annual reports, balance sheets and profit-and-losses accounts of the last three financial years of the legal entity, and in case this entity is part of a group, the consolidated figures of that group for the last 3 financial years as well. In case the analysis by the Belgocontrol financial department shows an insufficient capacity, the candidate can be excluded.
The candidate has to demonstrate his technical capacities by producing the following documents/informations: — The candidate has to demonstrate that the courses and training organisation will be executed in accordance with the Directive EC 340/2015 of the European Commission(Certificate). During the execution of the contract, the Contractor must be a certified educational institution in accordance with EC 340/2015. Such certification must be obtained no later than 31.8.2016 and must remain for the duration of the contract. Compliance with this requirement shall be documented either by: a) a copy of a valid and current formal approval, or b) a plausible and credible plan giving details of how the candidate intends to obtain the necessary certification within the time frame given so that the requirement is met. The plan can include details of all necessary activities needed to be performed, documentation produced or organisational aspects that need to be in place, as well as a time schedule and if possible confirmation from the relevant Authorities that sufficient time has been allowed for formal consideration, or any other information deemed relevant to allow for a sufficient documentation of how the requirement will be met. It's Belgocontrol's sole competence to decide if the plan can be considered as sufficiently plausible and credible in order for the requirement to be met. — The candidate must document that he has a sufficient organisational capacity and competences. The following information shall thus be submitted: a) A description of the company's business idea and core competence related to the delivery of ATCO Initial Training; b) A description of the company's history, how it is organised and their ownership, and a description of the current activities; c) A description of how the candidate is organised for the execution of training contracts. If the candidate intends to collaborate with partners / subcontractors for this contract, then he shall submit the following informations: a) Name, address and company number of the subcontractor; b) Description of which parts the subcontractor will be responsible for; c) A statement of responsibility, collaboration agreement or other formal documentation proving that the candidate has the actual and future disposal of the necessary resources from the subcontractor. — The candidate has to prove that he has implemented a well-functioning system for quality assurance. In that purpose, he will submit a statement of the quality assurance/quality control system operated by the company and a certificate issued by an accredited certification authority attesting to the quality assurance of the company, or equivalent documentation. — The candidate shall have good experience with the delivery of ATCO Initial Training. He will provide references of minimum 2 customers for courses delivered as specified in this framework agreement (ATCO initial training services). Contact information (company, name, contact person, phone, e-mail address, ...) of these references should be listed. — The candidate has to confirm that all courses can be delivered in English. — The candidate has to confirm that all course material can be delivered in English. — The candidate has to confirm that after successful termination of the training, each trainee will receive a certificate as mentioned in Directive EC 340/2015.