Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2019-08-14
Buyer: Værnesregionen Innkjøp
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 39132000 | 48000000 | 72200000 | 72252000: Computer archiving services | 72260000: Software-related services
Estimated value: 1800000 NOK

Technical requirements: Prior Information Notice for Frittstående Noark 5 godkjent arkivkjerne [Independent Noark 5 certified archive core]
The municipalities in Værnesregionen [the Værnes region] (Stjørdal, Frosta, Selbu, Tydal and Meråker, hereafter called the Værnes region) intend to enter into a new joint contract with Documaster AS as the supplier of an archive separate from the case and professional systems.
The municipalities already use documaster as an archive for previous construction applications and property archives, and therefore the implementation costs to expand this system will be relatively low when compared with the procurement and implementation of another archive core system. The Værnes region continues the municipalities’ archive system contracts with documaster in a joint SSA-L contract. This contract regulates the conditions regarding the continuation of subscription systems that include ongoing updates, maintenance and support, as well as migration of the existing data.
The municipalities in Værnesregionen [the Værnes region] (Stjørdal, Frosta, Selbu, Tydal and Meråker, hereafter called the Værnes region) intend to enter into a new joint contract with Documaster AS as the supplier of an archive separate from the case and professional systems.
The municipalities already use documaster as an archive for previous construction applications and property archives, and therefore the implementation costs to expand this system will be relatively low when compared with the procurement and implementation of another archive core system. The Værnes region continues the municipalities’ archive system contracts with documaster in a joint SSA-L contract. This contract regulates the conditions regarding the continuation of subscription systems that include ongoing updates, maintenance and support, as well as migration of the existing data.
The contract duration is three (3) years calculated from the delivery day. The contract will be renewed for one (1) year at a time.
The Værnes region currently does not have a individual archive core, but is dependent on procuring one in order to adhere to the archive law and put a functioning comprehensive archive system in place. The described documaster system satisfies the Værnes region's goal for the use of digital systems to increase efficiency and rationalisation and the system is sufficient to cover the needs of an independent archive for the municipalities.
The Værnes region has determined that there is currently only one supplier in the market who can deliver a cloud-based independent Noark 5 certified archive system including the relevant services for operation and maintenance.
The contracting authority intends to sign a contract with documaster AS after 20.8.2019 if there are no appeals requiring we change our approach to this contract.


Winner: Documaster AS
Award value: 1800000