Public procurement notice: Contract Notice
Published: 2025-12-19
Buyer: Oslo Municipality by Oslo Havn KF
Country: NO
Region: NO081
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 38113000 | 38114000 | 38400000 | 48614000 | 71354000
Estimated value: 28000000 NOK
Submission deadline: 2026-01-27
Award criteria: quality, price

Technical requirements: Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: The supplier shall have sufficient economic strength to be able to fulfil the contract.
                Documentation requirements:
                The Supplier shall submit its annual accounts, including notes, the directors' report and the auditor's report, from the last three financial years (2022-2024), as well as any recent more information that is relevant to the company's financial figures.

The Purchaser reserves the right to obtain a credit rating at its own initiative.

The Supplier's financial capacity will be assessed based on turnover, net profit ratio, financial strength and liquidity.

If the Supplier has legitimate grounds (for example, being a newly established company) for not submitting the documentation required by the Purchaser, the Supplier may document its economic and financial capacity by any other documentation that the Purchaser considers appropriate.
The supplier shall fulfil obligations related to the payment of taxes, VAT or similar payments under the laws of Norway or the relevant State in which the supplier is established.
                Documentation requirements:
                A tax certificate, no older than six months calculated from the deadline for delivery of the request to participate. A tax certificate shall be understood as:

For Norwegian suppliers:

* A certificate for tax and value added tax, issued by the tax collector's office

For foreign suppliers:

Foreign suppliers must have corresponding certificates from their authorities documenting that they have complied with the rules and regulations related to taxes, VAT, fees, duties etc. If the authorities do not issue applicable certificates, the suppliers shall submit a statement confirming that all such taxes have been paid. The statement shall be confirmed and signed by the supplier's chief financial officer and auditor.
The supplier shall be a legally established company.
                Documentation requirements:
                For Norwegian suppliers:
Company certificate of registration.

For foreign suppliers:

Confirmation that the supplier is registered in a trade register or a register of business enterprise in accordance with the laws of the state where the supplier is established.
The supplier shall have good experience from performance of similar and related contracts.

By "similar and related", the purchaser refers to experience that demonstrates the supplier's capability to deliver services of comparable complexity and technical nature.

This may include, but not limited to, work for infrastructure-related clients, customers within the port sector, scanning of quay constructions or other marine infrastructure, hydrographic or bathymetric surveys, georeferenced 3D mapping in coastal environments or customers with needs and a scope comparable to those of the Port of Oslo.
                Documentation requirements:
                The supplier shall submit a list of three relevant contracts/reference assignments during the past five years, for which the supplier has implemented a similar solution for similar clients, for each of these three the following information must be supplied:

·    Short description of the work performed under the relevant contract.

·    Purchasing company/contractor

·    Time/date for performance of the contract.

·    The economic value of the contract scope.

Use "Annex D: Template for reference descriptions" to describe the relevant reference assignments.
The supplier shall have sufficient capability to fulfil the contract.
                Documentation requirements:
                A short and overall description of the supplier's organisation (maximum two A4 pages) shall be submitted.

·    The description shall include the supplier's core competence related to the scope of delivery, anoverview of the company's history, organisational structure and ownership, as well as its current business operations.

·     The supplier shall also describe how it is organised for the performance of this specific contract and its capacity to deliver, including an overview of the personnel intended for the contract, regardless of whether they are employed by the supplier or not.

If subcontractors are used, the division of personnel/roles between the supplier and the subcontractors shall be specified.
The Supplier shall have implemented environmental management measures.

This means that the Supplier shall have methods in place to work actively and systematically to reduce the negative environmental impact arising from activities related to the performance of this contract.
                Documentation requirements:
                The Supplier shall provide a description of its environmental management measures.

If available, certificates issued by independent and accredited bodies documenting the Supplier's environmental management system may be submitted as sufficient documentation.

Acceptable certificates include, but are not limited to, certification under the EU Eco-Management and Audit Scheme / "EU Scheme for Environmental Management and Environmental Audit" (EMAS), other recognised environmental management systems as defined in Regulation (EC) No. 1221/2009 Article 45 – such as Eco-Lighthouse ("Miljøfyrtårn") or equivalent – and other environmental management standards on based on relevant European or international standards issued by accredited bodies,  such as ISO 14001 or equivalent.
C1 - Technical and Functional Solution (Quality)
Award criteria related to climate and environmental performance may be replaced by climate and environmental requirements in the requirement specification when this provides a clearly better climate or environmental effect, cf. FOR § 7-9 (4).

This procurement concerns the delivery of digital survey technology for condition assessment of quay structures. The procurement replaces a diver-based practice characterised by fossil-fuelled vessel use, low measurement precision and repeated inspections, and documentation gaps that contribute to suboptimal maintenance planning and unnecessary material consumption. To ensure that these effects materialise in practice, the Purchaser has chosen to translate the environmental ambitions into binding requirements rather than evaluative criteria. The competition includes a qualification requirement requiring documented environmental management measures, ensuring that only suppliers with established and implemented systems for systematic environmental performance can participate.

The requirement specification further includes minimum requirements ("Shall"-requirements) that directly regulate the activities with the highest environmental footprint in this contract. Suppliers must apply low-emission operational practices in mobilisation and fieldwork, substantiate and document the emission profile of vessels and equipment used, and implement measures that prevent pollution and ensure proper waste action.

These requirements regulate the concrete operational choices that determine emissions and environmental risk in this contract. They apply equally to all suppliers and are enforceable throughout delivery, ensuring direct impact on the environmental footprint of the fieldwork. In this market equipment is largely standardised, leaving limited scope for meaningful differentiation through a 30% award criterion. A weighted evaluation would rely on declared intentions rather than verifiable practice. Binding operational requirements will therefore provide a more reliable and measurable environmental effect than award weighting.

Based on this assessment, the Purchaser will apply the exemption in FOR § 7-9 (4). The Purchaser is therefore exempt from the obligation to weigh environment at 30%, or to prioritise the environment among the three highest-ranked award criteria.
PURPOSE AND SCOPE OF THE PROCUREMENT

Oslo Municipality, represented by Oslo Havn KF (Port of Oslo) and Bymiljøetaten (Agency for Urban Environment) (collectively referred to as the Purchaser), invites tenderers to participate in a negotiated procedure with prior call for competition for the procurement of the framework agreement for Quay Mapping and Scanning Services.

The Purchaser intends to procure modern mapping technologies and analysis tools to improve the conditioning assessment of quay structures, enable early identification of damage, and support better planning for maintenance and rehabilitation. This procurement forms part of a broader effort to modernise port operations, reduce lifecycle costs and ensure sustainable management of maritime infrastructure. The purpose is to establish a unified, data-driven foundation for condition monitoring, maintenance planning, and investment decisions across Oslo Havn's 8,800 metres of quay infrastructure.

Further details on the scope, requirements, and content of the procurement are provided in the Main Tender Document, the customer requirement specification and in the relevant SSA-R appendices.
1 + 1 + 1 + 1 years.
            A contract for the assignment shall be entered into with one supplier. The contract will have an initial duration of four years from the date of contract signature.

The Purchaser shall have the option to extend the contract for up to four additional periods of one year each (1+1+1+1), on unchanged terms, for a maximum total contract duration of 8 years.

Winner: Artifik AS