Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2018-09-12
Buyer: Ministry of Defence, Ships, Communications and Situational Awareness (CSA)
Country: UK
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 32580000
Estimated value: 820000 GBP

Technical requirements: 1) The Communications and Situational Awareness Team, within Defence Equipment and Support (DE&S), which is part of the United Kingdom Ministry of Defence (the “Authority”) intends to extend contract CSA/3042 with BAE Systems Marine Ltd (the “Company”) for a period of 3 months with the option to further extend the contract for an additional 3 months (in the format 3+3) up to a total contract extension of 6 months, commencing on 01 October 2018. This is required to provide In-Service Support for the Information Data Distribution Systems (IDDS) fitted to the Albion Class, Astute Class Submarines and Auxiliary Oil Replenishment Class Platforms. This extension will include post design services, maintenance, repair, replacement component spares and obsolescence management for the IDDS constituted by the following Navigation Data Distribution Systems:
2) The term of the extension is 3 months (with an option for the Authority to extend the contract for an additional 3 months, in the format 3+3). The total value of the contract extension is estimated to be c 820 000 GBP over the 6 month period of the extension;
3) It is considered that this contract can be placed using the negotiated procedure without prior publication pursuant to Article 28(1)(e) of Directive 2009/81/EC and Section 16(1)(a)(ii) of the Defence and Security Public Contracts Regulation 2011 (SI 1848), on the basis that the contract may be awarded only to the Company for technical reasons;
a) This is because no supplier other than the Company can maintain and repair the equipment as specific know-how, extensive technical knowledge and maintenance history of the products and characteristics of the system(s) being maintained is required;
b) No supplier other than the Company has the specific tools and equipment required for the support of this complex military equipment;
c) The Equipment on board the ships is fully integrated. The IDDS equipment has direct interfaces with various combat systems on board of the platforms. These interfaces require the integrity of the sub-system to perform at both component and sub-system level. The hardware and software fitted to the ships are interdependent and therefore any failure in the system would almost certainly result in operational failures presenting an unacceptable risk to safety by preventing the vessels from fulfilling their operational tasking and complying with legislative requirements. Because of the reasons listed only the Company can perform the contract.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2018910-DCB-13168510


Winner: BAE Systems Submarines
Award value: 820000