Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2019-11-08
Buyer: Evida Service Nord A/S
Country: DK
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 72000000 | 72210000: Software programming services | 72250000: System and support services | 72310000: Data processing services
Estimated value: 5500000 DKK

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Due to the increasing fluctuations in the quality of natural gas in the Danish gas grid there is a challenge determining the calorific value in the Danish distribution gas grid. This requires intelligent and innovative software solutions that can track, calculate and simulate the gas quality in the grid. This requires a software that can calculate the calorific values and the gas components based on different input and output data from consumers, flowmeters, metering stations, mix of different type of gases, etc. in different parts of the grid. By implementing an intelligent software Evida Service Nord A/S (previous GasNet and Dansk Gas distribution) avoids investing in expensive and complex metering technologies.
The software should be able to calculate calorific values and determine the gas components in parts of the grid including a relatively small number of consumers, small districts, often below 100. In combination with this, it should be able to simulate data pr. hour for non-hourly consumers based on a standard consuming profile in combination with ambient temperatures. This should all be done based on the annual gas consumption for the specific consumer resulting in hourly consuming time series for each of these, which makes it possible to include the non-hourly read consumers in hourly data simulations. The software should be able to combine this simulation with daily automatic simulations based on invalid (not validated) gas data and must be a possibility to run monthly simulations manually based on valid gas data, and when needed also correction runs. In addition, it should be possible to run a field test, comparing simulated values with metered data. These metered data are today retrieved by the programs named Panda and Energy key and delivered by gas chromatographs placed strategically in the grid. If needed in the future the software must meet these requirements for acquiring a PTB approval or similar.
A necessity is the software’s ability to troubleshoot the different project data models in an easy and manageable way combined with the capability of creating easy-to-read charts, causing an easy access and easy possibility for validating the stability of the model. Another tool included in the software must be the possibility of visualizing the flow of biomethane and natural gas with different calorific values in the different parts of the gas grid. The purpose is to use the visualizing for market development in form of showing the increase and flow of injected biomethane, but also to assess the results of the simulation in a simple way. The simulation software is going to be an integrated part of Evida’s (GasNet and Dansk Gas Distribution) billing software and should therefore be able to receive hourly input data and deliver the calculated calorific values and gas components to the billing software in both monthly, daily and hourly values. To make the setup of the topology of the gas grid easier, the requested software must be able to integrate different GIS-data to ArcGIS and GTechnology.
Support is needed and it should not last any longer than 3 working days for the provider of the software to deliver the needed support. In the billing period the need for support is further intensified. The billing period lies in the 10 first working days in each month, and in this period the response time from the support department must be maximum 24 hours. Total amount of customers exceeds 100 000. The software should be able to convert data from already implemented projects, where the calorific values and gas components today are simulated based on input and output data. This counts 8 projects which must be simulated daily, the downtime of the simulation in these projects must not last longer than 3 days. The software must be able to store data for future control and simulation. The software is to be installed within app. 6 months and followed by a validation period.
Contracting entity consists of Evida ServiceNord A/S in joint procurement with Evida Service Syd A/S. Based on request for information a market dialogue was initiated to examine if the market can provide a system already developed (220111_18/02940_Market Dialogue about Gas Quality Tracking Software). It was concluded that only the system SmartSim of SmartSim GmbH fulfills technical requirements.
Evida wants to purchase a system which simulate a caloric value anywhere based on data from Gas Chromatographs at entry points only in the gas system. The strategy for Evida is to avoid chromatography devices at exit points.
Evida is also looking for a system which has a visual presentation, based on simulations, of the distribution of the different gases in the piping system rather than a visual presentation of dimensions and capacities.
For Evida it is also of utmost importance that a supplier has a deep insight regarding bio-methane and biomethane injections systems.
Based on a RFI (Request for Information) regarding a market investigation (via EU-Supply 220111 — 18/02940 — Market dialogue about gas quality tracking software) a market dialogue was initiated to examine if the market could provide a system already developed. It was concluded that only the system SmartSim from the company SmartSim GmbH fulfills the technical requirements.
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision;
4) 30 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union which clarifies the reasons for the contract being awarded without prior publication of a contract notice (when the procedure described in Section 4 of the Act on the Danish Complaints Board for Public Procurement (klagenævns-loven) has been followed).


Winner: SmartSim GmbH
Award value: 5500000