Public procurement notice: Contract Notice
Published: 2021-05-05
Buyer: Folketinget
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48160000 | 48161000 | 48610000: Database systems | 72200000
Estimated value: 2500000 DKK
Submission deadline: 2021-06-01
Award criteria: The most economic tender

Technical requirements: Contract on the Delivery of SaaS Regarding a Library Service Platform for the Danish Parliament Library
The Danish Parliament Library’s (DPL) request is for a Library Services Platform (LSP) combined with a discovery layer and a bibliographic data repository.
The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 10). Main library functions to be met are detailed in Appendix 2, and include:
DPL runs a variety of other services that needs to integrate with the hosted system solution. Integrations can be done in multiple ways, and DPL needs to achieve efficient integrations with the LSP and/or discovery layer based on recognised standards and the availability of two-way communication through open APIs.
An important task for the DPL is to provide end-users with access to licensed electronic information resources.
The discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user. As part of implementation of the LSP, data from the DPL’s current ALEPH installation needs to be migrated to the LSP. Relevant supplementary data from auxiliary systems (such as external systems whose functionality will be supported by the LSP) may be included in this migration.
Approximately 15 library staff users will need system access to the LSP. The current number of bibliographic titles is more than 70 000, and there are presently some 1 500 registered library end-users. As this is a current status, the LSP must be able to handle a larger number of bibliographic titles and end-users.
After delivery of the solution, in the time to come, DPL intend to order further integrations. Likewise, DPL intend to order consultancy assistance in relation to assist DPL’s utilisation of one or more further functionalities.
The limitation of candidates invited to tender will take place after an evaluation of which candidates have documented the most relevant deliveries, see section III.1.3), of the services covered by the contract, see the description in sections II.1.4) and II.2.4). The evaluation of the most relevant deliveries will be made on the basis of the extent to which the references document experience with delivery of a LSP and/or discovery platform layer supporting comparable functional needs as described in section II.2.4) to comparable institutions and/or organisations.
The candidate must submit the European Single Procurement Document (‘ESPD’) with the following information: the candidate's total annual turnover in the three latest financial years available If the candidate relies on the economic and financial capacity of other entities, the contracting entity may require that the candidate and the entities in question undertake joint and several liability for the performance of the contract. The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity. Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate. Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted: A statement regarding the operator's total turnover in the three most recent annual reports/financial statements available, depending on when the operator was set up or started trading, if the figures for this turnover are available. For groups of operators (e.g. a consortium), the information in the three most recent annual reports/ financial statements available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
As a minimum requirement, a total annual turnover of at least DKK 5 000 000 million is required in each of the three latest annual reports/financial statements available. If the candidate relies on the capacity of other entities, the turnover is to be calculated as the total turnover of the candidate and such other entities in each of the three latest annual reports/financial statements available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in each of the three latest annual reports/financial statements available. The information is to be stated in section IV.B of the ESPD.
The candidate must submit the ESPD with the following information: a list of the 5 most significant comparable services, see sections II.1.4) and II.2.4), that the candidate has carried out in the latest 3 years before the expiry of the deadline for application. Only references relating to services carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see section II.2.9) and in the evaluation of whether the minimum requirements regarding technical and professional capacity have been complied with, see below. Hence, in the case of an ongoing task, only the part of the services already performed at the time of application will be included in the evaluation of the reference. Each reference is requested to include a brief description of the deliveries made. The description of the delivery should include a clear description of the services set out in sections II.1.4) and II.2.4) to which the delivery related and the candidate's role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of the customer (recipient). When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the candidate is asked to indicate the specification of the date. No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or whether the candidate is a group of opera-tors (e.g. a consortium). If the candidate relies on the professional experience of other entities for the performance of specific parts of the services comprised by the contract, see section II.2.4), such specific parts of the services under the contract must be performed by the entity on which the candidate relies. The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of technical and professional ability, see section III.1.3) and the candidate's compliance with the selection criterion, see section II.2.9). Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate. No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.
The contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises. The contract furthermore lays down requirements pursuant to ILO Convention No 94 on labour clauses in public contracts and circular No 9471 of 30 June 2014. The contract lays down requirements on compliance with the law on processing of personal data (GDPR). The contract stipulates that relevant staff who handle tasks in connection with the performance of the contract must be security cleared.
Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). The tendering procedure may be accessed under the tab ‘Ongoing public invitations to tender’. For access to the procurement documents, the candidate must be registered or register as a user. If the application contains several versions of the same document, the latest uploaded version will apply. All communication in connection with the tender procedure, including questions and answers, must be by way of the electronic tendering system. Questions must be submitted not later than 18 May 2021 12.00 noon. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered. Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.
The candidate must as its application submit an ESPD as preliminary documentation of the circumstances set out in section 148(1) paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). For groups of operators. (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate/ tenderer relies. The candidate must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.


Award value: 2500000