Public procurement notice: Contract Notice
Published: 2020-11-03
Buyer: Overseas Prime Contract - Germany & Wider Europe
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 15612500 | 35111300 | 37480000 | 39000000 | 39141000
Estimated value:  EUR
Submission deadline: 2020-12-02

Technical requirements: Facilities management services. Boiler installations. Fire extinguishers. Construction work. Building construction work. Construction work for multi-dwelling buildings and individual houses. Building demolition and wrecking work and earthmoving work. Demolition, site preparation and clearance work. Demolition work. Ground-drainage work. Site-development work. Dismantling works for military installations. Landscaping work. Landscaping work for sports grounds and recreational areas. Landscaping work for roads and motorways. Works for complete or part construction and civil engineering work. Construction work for buildings relating to water transport. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for pipelines, communication and power lines. Works related to water-distribution pipelines. Sewerage work. Drainage and surface works. Construction work for water projects. Construction work for waterways. Waterways except canals. Electricity supply installations. Repair and maintenance services. Repair and maintenance services of boilers. Repair and maintenance services of building installations. Repair and maintenance services of central heating. Waterway operation services. Water distribution and related services. Drinking-water distribution. Operation of water supplies. Electricity distribution and related services. Housing services. Consultative engineering and construction services. Energy and related services. Building services. Building-inspection services. Technical services. Construction-related services. Technical inspection services. Machinery-inspection services. Technical building-inspection services. Project management consultancy services. Help-desk and support services. Facilities management services involving computer operation. Administrative housing services. Tree pruning and hedge trimming. Interior decorating services. Building and facilities management services. Specialist training services. Refuse and waste related services. Street-cleaning and sweeping services. Accommodation, building and window cleaning services. Services furnished by business, professional and specialist organisations. Cleaning services. Bakery products. Machinery or apparatus for leisure equipment. Hotel services. Canteen services. Bar management services. Canteen and other restricted-clientele cafeteria services. Catering services for transport enterprises. Mail transport by road. Storage and warehousing services. Travel management services. Electronic data exchange services. Administration services. Retail trade services. Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products. Kitchen furniture and equipment. Miscellaneous furniture and equipment. Carpets. Recreational, cultural and sporting services. Lift-maintenance services. The Authority is seeking to appoint a suitably qualified provider for the Total Facilities Management (TFM) of the Ministry of Defence (MoD) European estate predominantly in Germany, Italy and in wider Europe, with the aim of adopting a standard approach to Facilities Management across Europe.
The MOD’s estate is diverse and supports a wide range of military outputs and Defence capabilities. These include Army barracks, a range of technical buildings including workshops, storage hangars, and Motor Transport (MT) facilities, communication facilities, munitions storage facilities, schools, office facilities, a community centre, training areas, alpine lodges and housing which are collectively called “the Establishment”. The value of the core and additional services is EUR 172 - EUR 281 million over 10 years.
There is a costed option to add TFM of assets in Norway, with a total value of EUR 1.5-2.5 million over 10 years.
There is an option to add further Estate assets across Europe. Due to the nature of the changing Estate and response to operations the assets across Europe are subject to change and the current estimated value of this option is EUR 36.5-59.5 million over 10 years.
There may be a requirement to provide Hard FM (HFM) surge activities and support within the Germany Establishments. There may also be a requirement to provide HFM support to Deployed Operational Areas outside Germany.
Potential Providers are encouraged to note that the core requirement (Germany and Italy Estates) is predominantly for the provision of HFM with minimal Soft FM. Soft FM may be undertaken in Norway should the costed option for TFM be taken.
The Authority is seeking to appoint a suitably qualified provider for the Total Facilities Management (TFM) of the Ministry of Defence (MoD) European estate predominantly in Germany, Italy and in wider Europe, with the aim of adopting a standard approach to Facilities Management across Europe.
The MOD’s estate is diverse and supports a wide range of military outputs and Defence capabilities. These include Army barracks, a range of technical buildings including workshops, storage hangars, and Motor Transport (MT) facilities, communication facilities, munitions storage facilities, schools, office facilities, a community centre, training areas, alpine lodges and housing which are collectively called “the Establishment”. The value of the core and additional services is EUR 172 - EUR 281 million over 10 years.
There is a costed option to add TFM of assets in Norway, with a total value of EUR 1.5-2.5 million over 10 years.
There is an option to add further Estate assets across Europe. Due to the nature of the changing Estate and response to operations the assets across Europe are subject to change and the current estimated value of this option is EUR 36.5-59.5 million over 10 years.
There may be a requirement to provide Hard FM (HFM) surge activities and support within the Germany Establishments. There may also be a requirement to provide HFM support to Deployed Operational Areas outside Germany.
Potential Providers are encouraged to note that the core requirement (Germany and Italy Estates) is predominantly for the provision of HFM with minimal Soft FM. Soft FM may be undertaken in Norway should the costed option for TFM be taken.
In addition to the 7 year core range of services (EUR 93-152 million), there is scope for optional core contract extensions for up to a further three years with an envisaged value range between EUR 44-71 million. There is also scope for additional services and over 10 years the envisaged value range is between EUR 36-59 million.
The Wider Europe option is valued at EUR 36.5-59.5 million over 10 years (including core and additional services).
Contract period 84 months in total includes 7 contract years (6 months mobilisation then 78 months operation) plus optional 36 months in accordance with Contract Terms and Conditions.

Eligibility requirements: (a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This information will be sought through a formal Pre-Qualification Questionnaire and at any subsequent Invitation to Negotiate Stage. To be provided in Pre-Qualification Questionnaire and ITN as appropriate.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This information will be sought through a formal Pre-Qualification Questionnaire and at any subsequent Invitation to Negotiate Stage.
To be provided in Pre-Qualification Questionnaire and ITN as appropriate.
Subcontractors should complete the Mandatory sections of the PQQ.