Public procurement notice: Contract Notice
Published: 2017-03-16
Buyer: University of Southampton
Country: UK
Region: Southampton
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79710000: Security services | 79713000: Guard services | 79715000: Patrol services
Estimated value: 5000000 GBP
Submission deadline: 2017-04-20
Award criteria: The most economic tender

Technical requirements: The University of Southampton Security Service operates 24 hours a day, every day of the year and is always available to assist students, staff and visitors on any security related issue. The purpose of this contract is for the University to partner with a Contractor who will be able to supplement the existing internal capability with additional resources or specialist support in order to provide a professionally managed, high quality security and guarding service that complies with all legislation governing the security industry and enforcing the University's security policy.
The contract term is an initial period of 3 years with an option to extend by a further 2 years [3+2 years] subject to satisfactory performance and at the discretion of the University.
University of Southampton — Academic and Residential sites across Southampton, Hampshire and 1 campus in Winchester.
The University's Security Service operates 24 hours 365 day a year available to assist students, staff and visitors on any security related issue. The purpose of this contract is for the University to partner with a Contractor who will be able to supplement the existing internal capability with additional resources or specialist support in order to provide a professionally managed, high quality security and guarding service that complies with all legislation governing the security industry and enforcing the University's security policy.
The University seeks a Contractor who can demonstrate a high level of understanding of the Higher Education sector and the unique requirements thereof. They must be capable of working as part of a joined up team, able to contribute to developing solutions that meet the University's requirements and be committed to collaborating on problem-solving should any issues arise.
It will be role of the successful Contractor to support the University in meeting these aims and to commit to a culture of continuous improvement over the term of the contract.
There should be a clear and comprehensive pricing mechanism to help identify cost savings over the term of the contract. Retaining this transparency will be absolutely critical to validating costs and charges (even to the extent of third party costs that are being passed on).
Internal and external patrolling (day and night), including static guarding and provision of a visual deterrent.
Incident management and emergency response, including but not limited to fire alarms, evacuations and first aid.
Reporting and, where possible preventing, health and safety hazards and providing first aid assistance.
The contract term will comprise of an initial period of 3 years with an option to extend by a further 2 years [3 + 2 years], subject to satisfactory performance.
Stage 1 — Pre-Qualification stage: an overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of 8 qualified bidders for formal invitation to tender, this will be based on the top 8 scores. In the event of a tiebreak (where 2 or more of top scoring tenderers have the same score), the University will select from amongst those submissions with the highest weighted score.
Stage 2 — Invitation to Tender stage: a minimum score of 50 % shall apply to ITT stage. A maximum of 8 bidders will respond at this stage, with only one company being awarded a contract.
I.1.6 — This contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
All companies and personnel must be registered with a professional body. If applicable, the business must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set in Annex XI of Directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state.

Eligibility requirements: All companies and personnel must be registered with a professional body. If applicable, the business must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set in Annex XI of Directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state. The Security Industry Authority (SIA) is the organisation responsible for regulating the private security industry in the UK and they are responsible for the compulsory licensing of individual personnel.

Award value: 5000000