Public procurement notice: Contract Notice
Published: 2019-08-12
Buyer: Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 45000000: Construction work | 45110000 | 45111000 | 45111100 | 45111240
Estimated value:  GBP
Submission deadline: 2019-09-16
Award criteria: The most economic tender

Technical requirements: Facilities management services. Help-desk and support services. Facilities management services involving computer operation. Building and facilities management services. Specialist training services. Refuse and waste related services. Street-cleaning and sweeping services. Accommodation, building and window cleaning services. Services furnished by business, professional and specialist organisations. Nuclear safety services. Construction work. Building demolition and wrecking work and earthmoving work. Demolition, site preparation and clearance work. Demolition work. Dismantling works for military installations. Ground-drainage work. Site-development work. Landscaping work. Landscaping work for roads and motorways. Landscaping work for airports. Works for complete or part construction and civil engineering work. Building construction work. Construction work for houses. Construction work for buildings relating to water transport. Works related to water-distribution pipelines. Sewerage work. Drainage and surface works. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for pipelines, communication and power lines. Construction work for water projects. Breakwater construction work. Construction work for waterways. Waterways except canals. Electricity supply installations. Port and waterway operation services and associated services. Waterway operation services. Water distribution and related services. Drinking-water distribution. Operation of water supplies. Electricity distribution and related services. Construction-related services. Airport engineering services. Energy and related services. Building-inspection services. Technical services. Project management consultancy services. Consultative engineering and construction services. Building services. Technical inspection services. Technical building-inspection services. Machinery-inspection services. The Defence Infrastructure Organisation (DIO) has identified a requirement to procure a resilient, yet flexible and agile, infrastructure support service capability in the UK Defence's overseas estate of Gibraltar. Infrastructure support in this context includes a mix of Hard Facilities Management (HFM), minimal Soft Facilities Management (SFM), capital works projects up to a value of 4 500 000 GBP, management and operation of support infrastructure and accommodation (housing). The contract may also include arrangement(s) to provide experience gaining opportunities for military personnel who may be embedded within the supplier's delivery team.
The Defence Infrastructure Organisation (DIO) is seeking expressions of interest, via the completion of the pre-qualification questionnaire (PQQ), from potential providers (PP) for a resilient, yet flexible and agile, infrastructure support service capability in the UK Defence's overseas estate of Gibraltar. Infrastructure support in this context includes a mix of hard facilities management (HFM), minimal soft facilities management (SFM), capital works projects up to a value of 4 500 000 GPB, management and operation of support infrastructure and accommodation (housing). The contract may also include arrangement(s) to provide experience gaining opportunities for military personnel who may be embedded within the supplier's delivery team. The services required are detailed in the short description at para II.1.5). These requirements are currently contractorised. In addition to the required services, there may be a requirement to provide in-country FM surge activities and support and a business opportunity to provide retail and leisure services. It is likely that there will be staff transfers as part of this procurement in terms of contractor to contractor transfers. Full details will be included within the ITN documentation. The evaluation criteria for determining the winning PP will be published in the ITN. Whilst the Authority is minded to accept variant as annotated at II.2.10) above, it reserves the right to confirm or otherwise this position at ITN.
Extension of the contract duration by a maximum of up to 3 years in accordance with contract terms and conditions. Contract period (120 months in total includes 6 months mobilisation) 7 contract years (84 months) plus optional 3 years (36 months). PPs should note that the start and completion dates at 'II.3 Duration of the contract or time-limit for completion' below are set to align with the current contract end dates which may be subject to change.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the MOD. The MOD shall require the group to form a legal entity before entering into the contract. The information sought within the PQQ must be provided for each of the consortium's constituent members, gathered together in a single response.
Those PPs who are successful at PQQ will be required to obtain Baseline Personnel Security Standard (BPSS) clearance for their ITN bid personnel prior to issue of the ITN. PPs will require at least one member of staff with BPSS clearance to gain access to tender documentation. Further, any PP staff who wish to participate in the site visit programme will require BPSS clearance. The authority will sponsor BPSS clearance for up to 5 staff members of each company selected to proceed to invitation to negotiate stage. Details of the BPSS process are provided at para 17 of the overseas prime PQQ guidance document provided in the PQQ supporting documents.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding information (e.g. security aspect letter), the authority reserves the righted to amend the terms of these instructions to reflect any changed in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability;
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:
(iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and
(v) where — (a) that person was not a contracting authority and (b) the certificate referred to in Sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;

Eligibility requirements: Economic and financial standing will be assessed by use of a pre-qualification questionnaire.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority and (b) the certificate referred to in Sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of 1 or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of Regulation 12(1)) identified by the contracting authority; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in Sub-paragraph (n)(i). This information will be sought through a formal pre-qualification questionnaire and at ITN. To be provided in pre-qualification questionnaire and ITN as appropriate.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority and (b) the certificate referred to in Sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of 1 or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of Regulation 12(1)) identified by the contracting authority; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in Sub-paragraph (n)(i). This information will be sought through a formal pre-qualification questionnaire and at ITN.
To be provided in pre-qualification questionnaire and ITN as appropriate.