Public procurement notice: Contract Notice
Published: 2016-03-15
Buyer: European Investment Bank
Country: LU
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71356200
Submission deadline: 2016-04-20
Award criteria: The most economic tender

Technical requirements: Four funding agencies have agreed to work together with Lusaka Water and Sewerage Company (LWSC) to develop and implement the Lusaka Sanitation Program (the LSP). The LSP currently has a total estimated budget for investments of USD 270m and is divided into two components. Component A covers the abandonment, development, rehabilitation and upgrade of wastewater treatment works (WWTWs) with their main collector sewers, and provision of wastewater sludge treatment and disposal across Lusaka: this component will be funded by EIB and KfW. Component B consists of the expansion of the sewerage system and onsite sanitation facilities across Lusaka: this component will be funded by WB, AfDB, and EIB. In addition, the four DFIs are providing technical assistance for project preparation and implementation.
The purpose of the TA operation is to assist LWSC to achieve the overall LSP objective and to deliver all project components in an efficient, effective, coordinated and sustainable way, on time and on budget.
• Professional project management systems and procedures are developed and used and to be responsible for the final Project Implementation Manual (PIM).
• Overall monitoring of LSP implementation, including all regular reporting, risk management and supervision of supervisors.
• Define an initial “Master Programme” for the implementation of the LSP in a suitable format with appropriate Project Management Software.
• Overall planning and scheduling of the works throughout the LSP and within each project and contract, including full responsibility for regular and timely updating of the master programme.
• Managing and coordinating liaison with third parties such as other services, including the timely granting of permits and permissions.
• Contract management and contract administration of all contracts within the LSP, subject to final decisions by LWSC as the Employer or Client under the contracts.
• Provision of advice on the optimal procurement arrangements and production of procurement documentation.
• Provision of effective capacity building advice and interventions on project management to the PMU and the wider LWSC to secure LWSC’s capacity to deliver further projects in future.
• Drafting and anticipating the disbursement requests on quarterly basis of overall LSP implementation.
• Plan, organise and facilitate public consultation events in conjunction with the implementation of LSP sub-projects.
Further, the Consultant will, among other things, be responsible for ensuring that LWSC can have the Project Management Unit in place and operative, can manage permitting and procurement issues, can implement the Environmental and Social Management Plan and deliver the LSP in accordance with all relevant laws, regulations and guidelines, and can implement capacity building interventions on project management by the PMU and the LWSC.
The expert team should be composed of a Team Leader, a Programme Management Expert (ideally with certified PM expertise), a Procurement & Contracts Specialist, a Sanitation Expert and a Monitoring and Evaluation Expert; they will be supported by short term specialists in sanitation, wastewater treatment, capacity building, environment and social impacts, economic and financial aspects of large investment projects, urban planner, and various other engineering specialities according to needs.
The Contracting Authority may, at its own discretion and subject to the availability of funding, extend the scope and duration of the project to cover complementary and/or additional services.