Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2020-10-23
Buyer: Sykehusinnkjøp HF
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 48000000 | 48100000 | 48180000 | 48600000 | 48610000: Database systems
Estimated value: 2400000 NOK

Technical requirements: The Ministry of Health and Care Services (HOD) has given the four regional health trusts the task of establishing a temporary national, treatment-orientated health register for pacemakers and ICD in accordance with Section 9 of the Patient Journal Act. This is pending a national implant register that is currently being investigated.
For medical reasons it is urgent to get a system in place, as the specialist health service does not currently have a functioning tracing system for recalls, etc.
The Ministry of Health and Care Services (HOD) has given the four regional health trusts the task of establishing a temporary national, treatment-orientated health register for pacemakers and ICD in accordance with Section 9 of the Patient Journal Act, pending a national implant register that is currently being investigated.
The project group for the procurement has carried out a market survey that shows that only one supplier can deliver the service that meets the contracting authority's current needs and those in the nearest future.
The register must be fully functional from the start. It is a prerequisite, therefore, that the application has been in operation for a period of time as a national register in an EEA country.
At the start of the contract, 2020, the register must include catalogues of all the implants and wires for them that have been used in Norway from 1990. The catalogues must be continually updated with new products as soon as marketing notification in Norway is available. Notification must be given when looking up a patient who has a product covered by a 'recall', including information on recommended measures. The register must register information on operative interventions and it must provide statistics for quality and production control purposes, which are easily available for users directly in the application and exportable as figures and ready-made graphics. The register must fulfil the requirements in Norwegian law and the GDPR, and it must be available for authorised users in all Norwegian hospitals through the hospitals' IT systems. It is assumed that the tenderer will migrate data from approx. 30 000 patients registered in the current, decentralised register system.
A contract for the procurement of software and maintenance of it has been negotiated with JorgensenIT, c/o Ole Dan Jørgensen, Sadolinsgade 58, 5230 Odense M, which also deliver an equivalent service to the Danish pacemaker register.
Based on what the market survey found, the term that competition is impossible due to technical reasons, cf. the Public Procurement Regulations, Section 13-4 letter b, point 2, is fulfilled as there is currently only one relevant supplier. Even though other suppliers would probably be able to develop a system that fulfils the specialist health service's needs, it would take time and would probably be offered at a far higher cost than what can be achieved now. An additional factor is that both medical reasons and consideration to safe patient treatment require short deadlines as to when the service must be ready to use. It is, thus, very unlikely that suppliers that have to develop the service would have a real possibility of being competitive in the contest. Based on this, we believe that there are no reasonable alternatives, cf. the Public Procurement Regulations, Section 13-4, letter b, second paragraph.
The contracting authority and contract party for the procurement is Helse Sør-Øst RHF. Sykehusinnkjøp HF is assisting with the procurement.
Based on what the market survey found, the term that competition is impossible due to technical reasons, cf. the Public Procurement Regulations, Section 13-4 letter b, point 2, is fulfilled as there is currently only one relevant supplier. Even though other suppliers would probably be able to develop a system that fulfils the specialist health service's needs, it would take time and would probably be offered at a far higher cost than what can be achieved now. An additional factor is that both medical reasons and consideration to safe patient treatment require short deadlines as to when the service must be ready to use. It is, thus, very unlikely that suppliers that have to develop the service would have a real possibility of being competitive in the contest. Based on this, we believe that there are no reasonable alternatives, cf. the Public Procurement Regulations, Section 13-4, letter b, second paragraph.


Winner: JorgensenIT
Award value: 2400000