Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2018-07-17
Buyer: Sykehusinnkjøp HF
Country: NO
Contract type: Supplies
CPV classification: 33140000: Medical consumables | 33162000: Operating theatre instruments | 33169000 | 38600000 | 38636000

Technical requirements: Prior Information Notice — Equipment and consumables for Cataract Surgery — Price per operation at the Eye Department, St Olavs Hospital Trust.
Cataract surgery is an elective procedure that is performed daily at 2 of the department's operating theatres. In recent years, approx. 1 800 cataract procedures have been performed. It is anticipated that the number of procedures will increase in the coming years by 5 % — 10 % over a 5 year period.
The contracting authority wants to enter into a framework agreement where the selected tenderer is the owner of the Phacoe machines, and the clinic pays a price per operation including all consumables. This type of framework agreement is currently used at St. Olavs Hospital Trust, i.a. for lab equipment, where consumables are a significant part of the cost.
The price shall include the Phacoe machines (that are the tenderer's property), supplier specific controls, equipment specific consumables, technical service, defined response time with problems, support, installation and training on the system. This in accordance with All requirements given in the Requirement Specification.
The service provider will invoice the clinic each month according to the number of recorded operations.
St. Olavs Hospital considers it appropriate to have 2 machines to cover the need, but wants an option to put to use a third machine in relation to increased need. The clinic currently has 3 Signatur Phacoe machines.
The delivery must be inclusive of all components / accessories, assembly / installation and commissioning so that it functions as a whole based on the needs and requirements described in the Requirement Specification.
The contracting authority envisions a maximum down time of two (2) business days when the Phacoe machines are experiencing problems.
This type of operation is used for complications, secondary implantations and injuries and will also be used in the future for corpus samples by endophthalmitis.
The contracting authority will evaluate the quality of the equipment and consumables (by trialling of machines) and price. Trialling shall be done in production. We envision 1 to 2 weeks trial per machine, with 2 to 3 surgeries. The tenderer is required to be in attendance throughout the trial period Tenderers invoice the clinic after the end of the trial for consumables (that cannot be returned) at the price stated in the tender offer.
The framework agreement period will be two years with an option for 1 year + 1 year + 1 year + 1 year.
The contracting authority envisions a trial period of six months, and that the framework agreement period will begin after the end of the trial period.
The contracting authority requests opinions from the supplier market on the above named planned tender, planned trial and please describe any experience from similar framework agreements. Answers are best given via the communication section in Mercell by 27.7.2018.