Public procurement notice: Contract Award Notice
Published: 2021-01-15
Buyer: Embassy of Denmark in Uganda
Country: UG
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 34000000 | 34113000: Four-wheel-drive vehicles | 34114400: Vans | 75211200
Award criteria: The most economic tender

Technical requirements: The Danish Embassy in Uganda requires the delivery of vehicles for its engagements in Northern Uganda under the Northern Uganda Resilience Initiative (NURI) programme and the Democratic Governance Facility (DGF) which covers all the regions in the country.
In order to ensure that vehicles are provided on market terms, the contracting authority will enter into two parallel framework agreements (with the two tenderers who submitted the most and second most economically advantageous tender during the procurement procedure), and reopen competition between the two suppliers.
Immediately after the conclusion of the parallel framework agreements, the contracting authority will request that the suppliers submit bids comprising eleven (11) vehicles for NURI of the Double-Cabin Pickup type.
In addition, the contracting authority expects to procure forty (40) vehicles for DGF during the contract period of the Double-Cabin Pickup, Minibus and Sport Utility Vehicle (SUV) type. The number of vehicles and distribution of types (and the total value of the framework agreements) are only estimated and not guaranteed by the contracting authority. Thus, the contracting authority does not guarantee that the number of vehicles, types or the estimated total value is correct or that the actual expenditure will correspond to the estimated total value.
The vehicles will be used in all types of terrain in Uganda, including in remote areas on rough and muddy gravel roads. The vehicles should be suitable for continuous and strenuous operations in general ‘on and off’ road in tropical conditions, in all areas of Uganda. The vehicles should be of sturdy construction and good quality.
The vehicles must be the manufacturer’s production models that are offered for sale to the public, and able to be legally driven on public roads (street legal). Upon delivery, the vehicles must be new and unused.
Throughout the warranty period, the supplier must provide access to authorised and named service stations in all major regions of Uganda (i.e. North, South, East and West) for maintenance and repair services, and the supplier must be able to provide genuine or original equipment manufacturer (OEM) spare parts at the authorised and named service stations.
An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/54435/the-public-procurement-act.pdf
The contracting authority has only received unacceptable tenders which do not fulfil the minimum requirements in the procurement documents.
This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations.
Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection.
Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 6 months from the day after the contracting authority has notified the economic operators of the decisions regarding award of a framework agreement.
The complainant must at the same time notify the contracting authority that an action has been submitted to the Danish Complaints Board for Public Procurement.