Public procurement notice: Contract Notice
Published: 2022-08-02
Buyer: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 65130000 | 71800000 | 90713100
Submission deadline: 2022-08-30
Award criteria: The most economic tender

Technical requirements: Services de conseil en matière d'approvisionnement en eau et services de conseil en matière de déchets
Since 2011, GIZ is supporting decentralized water utilities in South Sudan on behalf of the German Federal Ministry of Development Cooperation (BMZ). The institutional and legal sector set up in South Sudan is still weak. To provide reliable and standardized water services in such a fragile environment, it is imperative that local authorities are included in decision-making processes. Therefore, the institutional set up consists of a utility management that operates under the supervision of a board of directors (BoD) which represents stakeholders from different levels; ensuring transparency in decision-making; respecting interests of residents and observing sustainability aspects e.g. cost recovery.
BMZ through Kreditanstalt für Wiederaufbau (KFW) with UNICEF as implementing partner, has set up a water supply system in Lologo, Rejaf Payam (South of Juba). UNICEF is currently establishing a formal water utility (WU).
Another water supply system under implementation by the International Committee of the Red Cross is expected to start operating in 2023. A water utility was established in Gumbo, Rejaf Payam (East bank of the Nile).
Both water supply systems treat Nile water (max. 4650 m3/day in Lologo, max. 5260 m3/day in Gumbo), provide storage and distribution to customers through networks and water kiosks. Water treatment plants (WTP) are operated by operators which are temporarily financed by the respective donors.
The objective of the consultancy is to capacitate both WU"s to operate the assets efficiently and to serve the customers professionally. Shadowing WTP operation shall help formulate mid-term operational requirements. All activities will be closely coordinated with the GIZ-REBASE project and management of the water utilities.
(ii) shadowing operations of the WTPs to monitor operational parameters and key performance indicators (KPI),
iii) build a robust data base for informed future decision making in operational management and tariff design.
(iv) Develop organigrams and job descriptions for staff, capacitate utility staff to take over operational responsibility.
2) FINANCIAL AND COMMERCIAL MANAGEMENT: Financial analysis have revealed that both systems can be operated sustainably. Risks are low collection efficiency, high non-revenue-water, lower than expected demand, high energy costs, etc. The consultancy will capacitate the WU to identify and address and mitigate these risks. Starting with several relevant KPI the consultant will:
(ii) develop options for pro-poor water tariffs that covers O&M costs based on findings of a socio-economic survey (available)
(iii) support the WUs in adopting a Financial Accounting Software (FAS). With a very limited number of customers and a few reports the objective is to increase robustness of financial accounting, transparency, and accountability.
(iv) support the WUs to set up a simplified customer database, including a billing and performance reporting system - ideally in conjunction with the FAS.
3) OPERATION AND MAINTENANCE: requires the consultancy to facilitate the process of know-how transfer. Routine procedures will be subjected in SOPs and routine maintenance interventions will be trained at the WTP and/or the Vocational Training Centre (VTC) for water technicians that was established under the GIZ project at Don Bosco in Gumbo.
Since 2011, GIZ has been building decentralized water utilities in South Sudan on behalf of the German Development Cooperation. The water utilities operate currently in a legal environment that is signified by several shortcomings, such as an incomplete legal framework. To provide standardized water services under these conditions it is imperative that local authorities, who are the closest to the residents are included in decision making processes regarding water provision and respective service levels. The institutional setting that has proven to work for decentralized water utilities therefore consists of a management that operates under the supervision of a board of directors which represents stakeholders on state and local levels. This provides for transparent decision-making processes in the best interest of the residents while observing cost coverage aspects, which are regarded relevant for a long-term sustainable operation. Once a national regulatory body is created the national level will be represented.

Eligibility requirements: 1) Trading name and address, beneficial owner(s), commercial register number, bank account, tax number, VAT identification number, brief company profile and contact in event of queries. 2) Extract from the commercial register or equivalent evidence/proof (not older than six months). 3) Self-declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB) and EU-Russian sanctions apply. 4) If a candidate/tenderer wishes to use the capacities of another company for the execution of the contract, he must prove by submitting a declaration of commitment that the corresponding capacities are available to him for the execution of the contract and a declaration that no grounds for exclusion pursuant to Section 123 GWB and/or Section 124 GWB apply to them must be submitted. 5) If subcontractors are to be used, a declaration of commitment and a declaration that no grounds for exclusion pursuant to Section 123 GWB and/or Section 124 GWB apply to them must be submitted. 6) In the case of participation as a bidding consortium: tenderers must appoint a leading member and authorise this member to represent the group and to receive payments with discharging effect also for the other members. A corresponding agreement, signed by all members, must be attached to the application for participation. For this purpose, the form provided by GIZ must be used.