Public procurement notice: Contract Notice
Published: 2018-12-07
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35500000: Warships and associated parts | 35521100 | 50241000 | 50640000
Estimated value:  DKK
Submission deadline: 2019-01-08
Award criteria: Lowest price

Technical requirements: This notice concerns the establishment of a framework agreement regarding a range of services and supply of spare parts in connection with the MAN equipment installed on the ships in the Danish Navy. The current MAN equipment (engines, propeller systems and main gears) is installed on the frigates, support vessels, inspection ships, supply ships and Dannebrog in the Danish Navy. Below is a breakdown of the current equipment installed:
— training and education in the maintenance of the MAN equipment performed by authorized MAN personel,
— help desk services in connection with the maintenance of the equipment performed by authorized MAN personel.
Besides the above mentioned services, the framework agreement also covers the supply of all spare parts that are needed for the MAN equipment.
The services will primarily be performed in DENMARK, but in case of repairs, the supplier might have to travel abroad to perform the services.
Lastly, note that it will be a mandatory requirement when submitting an offer (however, not the application for pre-qualification) to be able to document an authorization from MAN.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
Candidates are specifically made aware that it may be a condition precedent for signing the contract that the tenderer has entered into an Industrial Co-operation Contract with the Danish Business Authority (Erhvervsstyrelsen). Guidelines for industrial co-operation in Denmark are available at: https://danishbusinessauthority.dk/sites/default/files/guidelines-for-industrial-coperation-in-denmark.pdf
Pursuant to the guidelines, industrial co-operation may be required, in so far as a concrete assessment shows that such cooperation is necessary in order to safe-guard essential Danish security interests. Such an assessment is currently being made in relation to the contract. Pre-qualified tenderers will be informed of the outcome.
The framework agreement must furthermore be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Appendix B for further information, which will be accessible for the applicants, who will be pre-qualified.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents and the tenderer is encouraged — but not obliged — to use it.
Be advised, that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established, unless the tenderer has provided collateral for the debt, will provide collateral for the debt, or has entered into an installment agreement regarding the debt which has not been breached.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act No. 1564 of 15.12.2015 — The Public Procurement Act.
A list of the most important similar deliveries (references), cf. Section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate.

Eligibility requirements: A list of the most important similar deliveries (references), cf. Section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. Section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services described in Section II.1.5). The description should also include: — a description of the candidates participation/role in the performance of the deliveries, — information on the date of the deliveries, — the size and value of the deliveries, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 10 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 10, DALO will only consider the first 10 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. No minimum requirements regarding similar deliveries, but the candidates needs to be aware that each reference will be assesed in connection with the pre-qualification and should therefore apply the abovementioned information in their list of references.
A list of the most important similar deliveries (references), cf. Section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. Section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services described in Section II.1.5). The description should also include: — a description of the candidates participation/role in the performance of the deliveries, — information on the date of the deliveries, — the size and value of the deliveries, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 10 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 10, DALO will only consider the first 10 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
No minimum requirements regarding similar deliveries, but the candidates needs to be aware that each reference will be assesed in connection with the pre-qualification and should therefore apply the abovementioned information in their list of references.