Public procurement notice: Contract Notice
Published: 2016-01-15
Buyer: The Royal Mint Limited
Country: UK
Region: Central Valleys
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79710000: Security services | 79713000: Guard services | 79715000: Patrol services
Estimated value: 1500000 GBP
Submission deadline: 2016-02-05
Award criteria: The most economic tender

Technical requirements: This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74 and relates to the provision of security services at the Royal Mint Site and Visitor Centre and Factory Experience. With over 1 100 years of history The Royal Mint Limited (TRM) is the sole manufacturer of circulating coins for the UK and the world's largest exporting Mint supplying to over 60 different countries. Wholly owned by HM Treasury, TRM also produces Commemorative Coins, Service Medals and has a developing Gold and Silver Bullion business all based on a 35 acre site in Llantrisant South Wales. Employing 800 staff in addition to 200 temporary flexible workers, the TRM Limited has operates 24/7 /365 with manufacturing capacity of up to 5 000 000 000 coins and blanks each year. In Spring 2016 TRM will for the first time in 1 100 years open its doors to the public with a Visitor Centre and Factory Experience which anticipated to attract over 100 000 visitors per annum.
The current contract for the provision of security services at TRM site will terminate on the 6.7.2016. Therefore, TRM is inviting suitable companies to participate in the tender process for both the provision of security services to its main operational site and to the new Visitor Centre and Factory Experience as specified in the ITT scope of services. The commence date of services for the Visitor Centre is planned for Spring 2016 and TRM Main Site is 6.7.2016.
Tenderers will be expected to provide manned security throughout the TRM site and for The Visitor Centre and Factory Experience also offering security coverage for Corporate, VIP and other events as may be required. Further details of the required services are specified in the ITT scope of services.
It is TRM's understanding that TUPE will not apply on termination of the existing security contract, on the basis that the individuals providing the services have constabulary status. However, TRM does not give any warranty to this effect. Please note that there are no indemnities within the current security contract which will provide the successful Tenderer with protection against any liability in relation to the relevant individuals arising from TUPE.
The initial term of the contract(s) is for 24 months with an option to to extend the term of the contract(s)at TRM absolute discretion by a further 12 months.
56911 The Provision of Security Services to the Royal Mint Site, Visitor Centre and Factory Experience.
1. Register your company on the eSourcing portal (this is only required once) — Browse to: https://royalmint.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click 'Next' — Enter your correct business and user details — Note the username you chose and click 'Save' when complete — You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender — Login to the portal with the username/password — Click the 'PQQs Open To All Suppliers' link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ to access the content. — Click the 'Express Interest' button at the top of the page. — This will move the PQQ into your 'My PQQ's' page (this is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box.
3. Responding to the tender — Click 'My Response' under 'PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Applicants to note that they must express an interest and return their completed PQQ response by the date and time specified at Section IV.3.4).
The Royal Mint reserves the right to change without notice the procedure for awarding the contract, to reject all or any bids for the contract, to terminate the process and not to award a contract at any time without any liability on its part. No contract will be created between the Royal Mint and any party until a contract is executed between the Royal Mint and the winning bidder. The Royal Mint is not liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity. Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English Courts.
As stated at Section II.1.5), this is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74 and relates to the provision of security services at The Royal Mint Visitor site and Visitor Centre and Factory Experience. Due to the nature of such services The Royal Mint are not required to undertake a fully compliant procurement process in accordance with the Public Contracts Regulations 2015. Although The Royal Mint will base the procurement on the restricted procedure, The Royal Mint will not be bound by the regulations which relate to the same and intend to use the restricted procedure as guidance only. The procurement process undertaken by The Royal Mint will however comply with the principle set out in Section 7 of the Public Contracts Regulations 2015 (as applicable)”.

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