Public procurement notice: Contract Notice
Published: 2018-08-18
Buyer: Trondheim kommune
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 09310000 | 71314000: Energy and related services | 71314200: Energy management services
Submission deadline: 2018-09-28
Award criteria: The most economic tender

Technical requirements: Trondheim municipality, hereafter called the Contracting Authority, invite tenderers to an open tender contest for a contract for electricity, including the physical delivery of electricity to the municipality´s units, optimisation of concessionary power sales and financial management of term contracts.
The Contracting Authority will enter into new contracts for portfolio management and the delivery of electrical energy to its installations with a planned start from 1.1.2019. Based on historical figures and the current installations, the total annual consumption of electrical energy for Trondheim municipality is estimated to be approx. 130 GWh, divided between 2100 measuring points. The Contracting Authority has 15.5 GWh/annum of concessionary power that will included i the management. From 1.1.2020, Klæbu municipality will be merged with Trondheim municipality and its units will join this contract. Klæbu municipality´s annual electricity consumption is approx. 6 GWh/annum, plus it has concessionary power for 20.5 GWh/annum.
— Overview and prognoses for price development in the spot and forward market for electricity, as well as important input factors for the production of, for example, water, wind, coal and gas,
Trondheim municipality currently has a price insurance strategy, which states an interval for a given percentage share of the expected consumption, which is to be price insured with forward contracts. The amount of the consumption that is to be price insured is decided by an interval for the price insurance model within different time horizons. The Contracting Authority decides, within these intervals, that amount that is to be price insured, based on the relationship between the average spot price in recent years and the price of forward contracts, and judgemental assessments of the expected market development. The Contracting Authority would like the chosen tenderer to be an opponent for all transactions and not a clearing customer at Nasdaq OMX.
The Contracting Authority can require consultancy services in the contract period that are in addition to the areas specified in this tender documentation. If the tenderer is to demand compensation for any general consultancy services that are not mentioned in the tender documentation, the frameworks for these consultancy services must be agreed in advance. It is the tenderer´s responsibility to ensure that such an agreement is signed. Tenderers are asked to specifiy hourly rates/the fee model in their tender.
The signed contract will be based on the contracting authority having an obligation to meet their need for energy through the contract for the locations stated when the contract was signed. It is highly probable that energy deliveries to additional locations will be phased in due to new developments and any rental of premises that does not include electricity. Subsequently, energy deliveries can also be phased out if, for example, locations are no longer used.
In the contract period, the procurements cover all purchases within the product range covered by this contract and that are undertaken by Trondheim municipality with co-operating partners. The Contracting Authority has based its specification of the services on the consumption from 2017.
Tenderers must be registered in a trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex.
Requirement: Tenderers must be a legally established company. Documentation: Norwegian tenderers — Company Registration Certificate. Foreign tenderers: Registration certificates in professional registers as determined by the legislation in the country in which the tenderer is established.
The wages and working terms conditions requirements must be fulfilled. See the tender documentation, point 7.
The following organisations have signed a procurement contract with the Contracting Authority and will use this contract:
There can be organisation changes and changed needs at the affiliated entities, which can lead to them withdrawing from the Contracting Authority´s framework agreement.

Eligibility requirements: Registered in a professional register. Tenderers must be registered in a trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum requirements for the qualification requirements Requirement: Tenderers must be a legally established company. Documentation: Norwegian tenderers — Company Registration Certificate. Foreign tenderers: Registration certificates in professional registers as determined by the legislation in the country in which the tenderer is established.