Public procurement notice: Contract Notice
Published: 2016-09-02
Buyer: Glasgow City Council
Country: UK
Region: Glasgow City
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 31711200 | 31711300 | 32322000 | 72227000: Software integration consultancy services | 92622000
Submission deadline: 2016-09-19
Award criteria: The most economic tender

Technical requirements: This scope of works broadly covers the provision of timing, measurement, scoring and results systems and supporting services (collectively referred to as the ‘TSR Systems’) required to conduct the sporting programme of The Glasgow 2018 European Championships. Supporting services will typically include project management, design, development, testing, installation and decommissioning activities, in cooperation with GCC, the International Federation (IF) of each Sport and third parties (such as appointed service providers).
The Supplier will be responsible for the delivery of a complete end-to-end service associated with the TSR Systems required for each of the Championships that are part of The Glasgow 2018 European Championships. This ‘turn-key’ service shall cover the supply of all equipment, personnel and services required for the full provision of TSR services required for all sports.
This scope of works broadly covers the provision of timing, measurement, scoring and results systems and supporting services (collectively referred to as the ‘TSR Systems’) required to conduct the sporting programme of The Glasgow 2018 European Championships. Supporting services will typically include project management, design, development, testing, installation and decommissioning activities, in cooperation with GCC, the International Federation (IF) of each Sport and third parties (such as appointed service providers).
The Supplier will be responsible for the delivery of a complete end-to-end service associated with the TSR Systems required for each of the Championships that are part of The Glasgow 2018 European Championships. This ‘turn-key’ service shall cover the supply of all equipment, personnel and services required for the full provision of TSR services required for all sports.
With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples delivered within the last 5 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.
Please outline your experience in a multi-sport environment similar in scale and complexity to that outlined in the Scope of Works. Your response must include as a minimum details indicating; the event and duration, number of sports and federations, sub-contractors and/or other third party suppliers worked with and their role as well as the parameters of the role your organisation delivered specifically.
Please outline your experience of successful real time integration and delivery of instantaneous sports results data including details of any sub-contractors or other third party suppliers your organisation had to interface with to deliver integration of timing, scoring and results services in a multi-sport model similar to scale and complexity to that outlined in the Scope of Works.
Please detail any subcontractor relationships that are required to deliver these services and state the scope of each subcontractor responsibility and the number of events or years that this subcontractor relationship has been in place for.
ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1, 4D2.2; applicants must hold certificates or comply with questions noted in ESPD 4D attached at www.glasgow.gov.uk/index.aspx?articleid=19621
Health and Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.
Freedom of Information Act — Information on FOI Act is contained in Appendix A of the ITT. Applicants must note implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area (NB the council does not bind itself to withhold this information).
Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Non Collusion — Applicants required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.
The buyer is using PCS-Tender to conduct this ITT exercise — www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343