Public procurement notice: Contract Notice
Published: 2016-02-27
Buyer: Clanmil Housing
Country: UK
Region: Northern Ireland
Contract type: Works
Procedure: Open procedure
CPV classification: 45211000: Construction work for multi-dwelling buildings
Estimated value: 1000000 GBP
Submission deadline: 2016-03-28
Award criteria: The most economic tender

Technical requirements: The Project is for the provision of land for Design and Build Ballymena, Northern Ireland. Participants must provide the land, design, construct and ensure completion of the scheme for Clanmil in accordance with the DSD Housing Association Guide; Clients Requirements and Statutory Body Requirements.
Clanmil requires potential Developers to put forward schemes which offer a high quality development and which broadly accord with the housing mix specified by Clanmil in the MOI.
In the interest of providing an efficient housing management service, Clanmil will not generally consider sites which provide less than 10 units. Clanmil values good working relationships with Developers and recognises that collaboration will be required in order to successfully deliver this Project (including finalisation of design and obtaining the necessary approvals from Clanmil, the NI planning service as well as overall funding approval from the Department of Social Development).
Clanmil will conduct the procurement using the Open Procedure. A key requirement of the Selection stage is the suitability of the site for social housing. Participants must be able to demonstrate that they either (i) own the site and can provide clear non-encumbered title to Clanmil; or (ii) have an exclusive contract to unconditionally purchase clear non-encumbered title to Clanmil. Following submission of Responses, Clanmil will liaise with the NIHE to ascertain whether it would, in principle, be willing to support particular Projects.
Clanmil intends to enter into a framework agreement with the most economically advantageous Developer(s). Developers may be called of the framework based on the MEAT Rank. Clanmil may enter into a conditional land sale agreement, These agreements will become unconditional upon design approval, planning approval and confirmation of Clanmil securing support from the Department of Social Development. Clanmil and the Developer(s) will be required to act collaboratively to ensure these conditions can be satisfied.
Clanmil will only consider those Responses relating to Projects which NIHE has agreed, in principle, to support.
Any concerns in relation to the support of potential sites should be directed to procurement@clanmil.org.uk who will assist tenderers in relation to the NIHE requirements.
Clanmil reserves the right to enter into conditional contracts (potentially on a phased basis) with one or more Developers. The number of projects will depend upon the availability of support from the Department for Social Development.
Clanmil encourages Developers to propose schemes which will deliver at least 10 units. Clanmil does not intend to set an upper limit on the number of units which can be delivered under any individual scheme, however acceptance will be linked to affordability and the availability of support. On this basis, it is difficult for Clanmil to estimate the value of this potential opportunity. The estimate below is intended to reflect this uncertainty and whilst the range will be appropriate for certain schemes, Clanmil recognises that it may not be appropriate for all schemes.
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree' — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Clanmil will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

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