Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2021-07-19
Buyer: Education Authority
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48000000 | 48442000 | 48443000 | 48450000 | 48451000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The iFS Contract is for the provision of a fully Integrated Finance and HR/Payroll which will be accessible from any device via a secure web-enabled portal. The Service Provider will be responsible for hosting the application software on suitable hardware owned, maintained and housed by the Service Provider. The Service Provider will also be responsible for ongoing database management, maintaining the software up to date and providing help desk support.
The contract is to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority (EA), being the successor body to the 5 Education and Library Boards and the Department of Education — Teachers Pay (DE).
The iFS Contract will be for an initial period of ten (10) years with options to extend for 5 further periods of one (1) year (15 years in total). The contract value is circa GBP 20 000 000 to GBP 30 000 000 (including potential extensions).
Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project, Now the EA One Project)
This modification will enable the continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
The systems and services provided via the current contract have been uniquely configured to reflect the varying requirements of the Education Authority and its associated bodies.
The anticipated modification increase equates to GBP 9 200 000. The original contract value was GBP 20 000 000.
This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10 December 2015) by 46 % of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns.
No aspect of the modifications will alter the overall nature of the current contracts as the scope of services will remain unaltered and any expenditure during the extension period will not be permitted to exceed 50 % of the value of the original contract agreement, this will be carefully monitored to ensure compliance.
This modification is therefore in accordance with Regulation 72(1)(b) which permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor:
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50 % of the value of the original contract.


Winner: Fujitsu Services Ltd