Public procurement notice: Contract Award Notice
Published: 2025-01-14
Buyer: Sandnes kommune
Country: NO
Region: NO0A1
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30234000 | 30236200 | 31300000 | 32333200 | 35120000: Surveillance and security systems
Estimated value: 7000000 NOK
Award criteria: price, quality

Technical requirements: The procurement will be made in accordance with the Public Procurement Act dated 17 June 2016 no. 73 (LOA) and the Public Procurement Regulations (FOA) dated 12 August 2016 no. 974 parts I and part III, as well as provisions included in this tender documentation.

Negotiations are not allowed in this competition. Tenders cannot, therefore, be changed after the tender deadline has expired. Furthermore, attention is defined that tenders that include significant deviations from the procurement documents shall be rejected in accordance with the Public Procurement Regulations (FOA) § 24-8(1) b. The contracting authority can reject tenders that include deviations from the procurement documents, uncertainties or similar that must not be considered insignificant, cf. the regulations § 24-8(2) a.

Tenderers are therefore strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly to question uncertainties through EU Supply to the contracting authority's gender neutral preferred.
The contracting authority intends to enter into a framework agreement with one tenderer for the purchase of ITV installations and equipment. The duration of the framework agreement is two years, with an option for 1+1 year on verbatim terms, and regulated by NS 8406:2009. The operation and maintenance of the server and VMS shall be covered by the SSA-Maintenance Agreement, which is an ongoing contract.

The aim of the procurement is to enter into a framework agreement with one tenderer who can deliver a complete comprehensive modern ITV monitoring system, which covers the contracting authority ́s need for components and software, assembly, support and service and maintenance. At the same time, it is stated that SE already has some previous installations, and that these will continue in operation with their own VMS until the replacement of the installations is necessary. This framework agreement is therefore mainly meant to cover new plants, as well as replacement of the already existing facilities in the municipality when these are not billable to retain.  

ITV installations shall be installed to prevent, detect and handle unwanted and illegal actions by the contracting authority ́s monitored objects. This can prevent unwanted/punishable actions against people, as well as limit material damage and financial loss. 

The facility shall be used by the assignment givers operational organisation in order to, after an event, easily find footage of the incident and identify what has occurred.
Total price for all price items: 

- Price compilation,
- Priced deviations.
- Completed price form

Tenderers shall, as documentation, fill in the contracting authority ́s price form, as well as the tender documentation Part II, the contract documentation, chapter E. Vederlaget, point F.1, and F.2. 

The maximum point score for the lowest price (total price) will be given for the award criterion 'Price'. Differences in a point score represent the relative difference in price from the lowest tender.
In cases where a tenderer has failed to price a price unit, the contracting authority will, in the evaluation of the tender, for the relevant price unit, choose to apply the unit price from the most expensive tender with a risk mark-up of 10%. However, this method does not prevent the tender from being rejected, cf. The Public Procurement Regulations § 24-8.
- Functionality/user friendliness/solution description.

As documentation, the tenderer shall respond to the assessment requirements in the contracting authority ́s requirement specification. 

When evaluating the award criteria quality, the contracting authority uses an evaluation model where all the tenders are given a score on a scale from 0-10 for each of the assessment requirements. A judgemental assessment will be made of best responses based on the offered functionality, user friendliness and the solution description set against each requirement ́s content. The best response will be given 10 points, and the remaining points will be awarded based on the estimated distance from the best reply. The points per provider will then be summed up and converted to a score between 0-10 points, with the highest total score awarded 10 points and the remaining score based on the distance from the best total sum. The tenderer ́s points will then be multiplied by the criterion ́s stated relative weight, which makes up the tenderer ́s score under this award criteria.
The contract includes an option for a contract extension for 1+1 year.


Winner: Bravida Norge AS
Number of bids: 3