Public procurement notice: Contract Notice
Published: 2017-03-29
Buyer: Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
Country: UK
Region: Glasgow City
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 39000000 | 45000000: Construction work | 45110000 | 45111000 | 45111100
Estimated value: 1000000000 GBP
Submission deadline: 2017-05-09
Award criteria: The most economic tender

Technical requirements: Facilities management services. Help-desk and support services. Facilities management services involving computer operation. Administration services. Administrative housing services. Services incidental to forestry. Building and facilities management services. Specialist training services. Refuse and waste related services. Street-cleaning and sweeping services. Snow-clearing services. Cleaning and sanitation services. Cleaning services. Accommodation, building and window cleaning services. Pest-control services. Services furnished by business, professional and specialist organisations. Laundry management services. Housekeeping services. Caretaker services. Tailoring services. Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products. Construction work. Building demolition and wrecking work and earthmoving work. Demolition, site preparation and clearance work. Demolition work. Dismantling works for military installations. Ground-drainage work. Site-development work. Landscaping work. Landscaping work for roads and motorways. Landscaping work for airports. Works for complete or part construction and civil engineering work. Building construction work. Construction work for houses. Construction work for buildings relating to water transport. Works related to water-distribution pipelines. Sewerage work. Drainage and surface works. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for pipelines, communication and power lines. Construction work for water projects. Breakwater construction work. Construction work for waterways. Waterways except canals. Electricity supply installations. Hotel, restaurant and retail trade services. Hotel accommodation services. Canteen and other restricted-clientele cafeteria services. Catering services. Port and waterway operation services and associated services. Waterway operation services. Water distribution and related services. Drinking-water distribution. Operation of water supplies. Electricity distribution and related services. Land management services. Housing services. Construction-related services. Airport engineering services. Energy and related services. Building-inspection services. Technical services. Project management consultancy services. Consultative engineering and construction services. Building services. Technical inspection services. Technical building-inspection services. Machinery-inspection services. The Defence Infrastructure (DIO) has identified a requirement to procure a resilient, yet flexible and agile, infrastructure support service capability across UK Defence's overseas estate. Infrastructure support in this context includes a mix of Hard Facilities Management (HFM), Soft Facilities Management (SFM), capital works projects up to a value of £4.1M in each individual case, management and operation of support infrastructure and accommodation (housing). The contract/s will also include arrangement(s) to provide experience gaining opportunities for military personnel e.g. military chefs who will be embedded within the supplier's delivery team.
The Defence Infrastructure (DIO) is seeking expressions of interest, via the completion of the Pre-Qualification Questionnaire (PQQ), from Potential Providers (PPs) for a resilient, yet flexible and agile, infrastructure support service capability across UK Defence's overseas estate. Infrastructure support in this context includes a mix of Hard Facilities Management (HFM), Soft Facilities Management (SFM), capital works projects up to a value of 4 100 000 GBP in each individual case, management and operation of support infrastructure and accommodation (housing). The contract/s will also include arrangement(s) to provide experience gaining opportunities for military personnel e.g. military chefs who will be embedded within the supplier's delivery team.
The contract/s will initially provide for known scope in Cyprus, Gibraltar, Ascension Islands, Falkland Islands, Germany and a small number of isolated assets in wider Europe. The Contract/s will also include a worldwide capability for the provision of operational support and contract change (including surge in the 4 Lot areas and the addition of other geographic areas and where necessary Safe Place to Train) via the change management system. The services required are detailed in the Short description at para II.1.5, but may not be required at every location. Most of the requirements are currently contractorised, but the Authority may seek to outsource some services for the first time (not applicable to Gibraltar), subject to a value for money benchmark.
It is likely that there will be staff transfers as part of this procurement both in terms of Contractor to Contractor and Authority to Contractor transfers. Full details will be provided within the ITN documentation.
PPs may bids for one or more of the following 4 Lots, provided that, if bidding for more than one Lot each bid must be independently capable of separate acceptance by the Authority with or without any other Lots and the Authority reserves the right to award individual or a combination of the Lots. The Lots are:
The evaluation criteria for determining which Lot or Lots will be awarded to the winning PP(s) will be published in the ITN. Whilst the Authority is minded to accept variants as annotated at II.2.10 above, it reserves the right to confirm or otherwise this position at ITN.
In addition to the required services, there may be a requirement and/or a business opportunity to provide retail and leisure services at some of the locations, including unofficial and private functions.
Extension of the contract duration by a maximum of up to 2 years in accordance with Contract Terms Conditions. Contract period (96 months in total for all 4 Lots) includes 12 months phased mobilisation of the individual Lots, 5 contract years (60 months) plus optional 2 years (24 months).
Potential Providers should note that the start and completion dates at ‘II.3) Duration of the Contract or Time-limit for Completion’ below are set to align with current contract end dates which may be subject to change.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the MOD. The MOD shall require the group to form a legal entity before entering into the contract. The information sought within the PQQ must be provided for each of the consortium's constituent members, gathered together in a single response.
Those PPs who are successful at PQQ will be required to obtain Baseline Personnel Security Standard (BPSS) clearance for their ITN bid personnel prior to issue of the ITN. PPs will require at least one member of staff with BPSS clearance to gain access to tender documentation. Further, any PP staff who wish to participate in the site visit programme will require BPSS clearance.
The Authority will sponsor BPSS clearance for up to five staff members of each company selected to proceed the Invitation to Negotiate stage. The sponsored BPSS clearance validation process will be undertaken on 3.7.2017 and 4.7.2017 at Kentigern House, 65 Brown Street, Glasgow, Scotland G2 8EX. Full details of the BPSS process are provided at para 17c. of the Overseas Prime PQQ Guidance document provided in the PQQ Supporting documents.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding information (e.g. Security Aspect Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Eligibility requirements: Economic and Financial standing will be assessed by use of a Pre-Qualification Questionnaire.
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability. (c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) A statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (g) In the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract. (j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract. (l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority. (m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority. (n) A certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This information will be sought through a formal Pre-Qualification Questionnaire and at ITN. To be provided in Pre-Qualification Questionnaire and ITN as appropriate..
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability. (c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator. (e) A statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (g) In the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract. (h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract. (j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract. (l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority. (m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority. (n) A certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This information will be sought through a formal Pre-Qualification Questionnaire and at ITN.
To be provided in Pre-Qualification Questionnaire and ITN as appropriate..
To be provided in Pre-Qualification Questionnaire and ITN as appropriate.