Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-10-27
Buyer: Northern Ireland Housing Executive
Country: UK
Contract type: Works
CPV classification: 45210000: Building construction work
Estimated value: 18000000 GBP

Technical requirements: The Housing Executive wishes to procure suitably qualified and competent contractors to carry out works in relation to the provision of major adaptations for persons with a disability throughout Northern Ireland. It is proposed to have six lots consisting of three contractors each awarded a contract within that lot (subject to a sufficient number of compliant tenders being received) covering six areas. This approach is subject to review and the final strategy and structure will be as detailed in the tender documents. Subject to terms and conditions each lot contract will be for a period of 12 months + option to extend for a further period of 12 months (or part thereof). Tenderers will be assessed on a ‘most economically advantageous tender’ basis, according to price (100 marks). The NIHE reserve the right to amend or vary this approach, with final details being contained in the tender documents.
The Housing Executive wishes to procure suitably qualified and competent contractors to carry out works in relation to the provision of major adaptations for persons with a disability throughout Northern Ireland.
The initial competition for major adaptation works to properties for people with disabilities was stood down on 20 March 2020 due to the current Coronavirus, Covid-19 outbreak. Whilst the contracting authority responded to the Covid-19 outbreak immediately. A subsequent procurement was collapsed on 21 October 2020. The contracting authority therefore needs to urgently procure this contract. The contracting authority now intends to undertake a new procurement competition for these services/works using the accelerated open procedure. It is anticipated that the current contracts will come to their natural end in January 2021. There is therefore insufficient time to run a procurement competition using the open procedure because the time limit laid down in paragraph (2) of regulation 27 could result in a gap in service thereby creating an intolerable risk to our customers. The tender documentation is being finalised and should be published in due course. Given the urgency, it is the intention of the contracting authority that the time for returning tenders shall be fixed at 15 days from the date that the OJEU notice is sent. This PIN is therefore to give some advance notice to the market that this tender is imminent. Due to the urgency to award the contract, the competition will likely be on price only. This potential contract is vital to address essential statutory requirements of the contracting authority which, directly and indirectly, impact the health, safety, mental and physical wellbeing of our customers, including those whom may be vulnerable or at risk given the ongoing Covid-19 outbreak. This requirement may be segmented into six lot contracts aligning with the geographical area of the Housing Executive with multiple contractors appointed to each. It is anticipated that tenderers will be able to bid for a maximum of three lot contract places and be limited to winning a maximum of two lot contract places (however the contracting authority reserves the right to increase this to three as will be set out in the tender documentation). For instance, in the event that there are some unallocated lot contract spaces once all tenderers have been allocated two lot contract places after the award sequence has been completed, the contracting authority reserves the right to re-run the award sequence to be outlined in the ITT provided the economic operator has submitted a price list for the unallocated lot contract places and use their total tender score to continue to award lots in the order detailed in the ITT. For the avoidance of doubt no tenderer will be awarded more than three lot contract places. The most economically advantageous tender will be assessed on the basis of cost alone. The contracting authority reserves the right to amend the above when issuing the tender documentation in early course.
Note: the estimated total value of this requirement is subject to change when the tender documentation is issued.


Award value: 18000000