Public procurement notice: Contract Notice
Published: 2016-03-26
Buyer: Highlands and Islands Enterprise
Country: UK
Region: Glasgow City
Contract type: Services
Procedure: Open procedure
CPV classification: 79342000 | 79952000
Estimated value: 250000 GBP
Submission deadline: 2016-05-19
Award criteria: Delivery & Management Methodology, Design, Management & Delivery Team, Risks & Opportunities, Price

Technical requirements: Delivery & Management Methodology
Design
Management & Delivery Team
Risks & Opportunities
Price
HIE recognises that energy, and in particular renewable energy, offers the region a once in a generation opportunity for significant economic and community growth. The Highlands and Islands already has an international reputation for its energy industry, dating back to the hydro revolution of the 1940's and the oil and gas fabrication boom of the 1970's, and more recently has led in renewable energy and particularly in offshore renewables (offshore wind, wave and tidal energy). The region is home to a number of world-firsts, including: the wave power station at Islay; EMEC, the world's first grid-connected wave and tidal test centre; Beatrice, the world's first deep water offshore wind farm; and most recently in 2015 work began to prepare the site for the deployment of the world's first tidal stream project in the Inner Sound of the Pentland Firth.
In support of this, HIE and its industry partners have developed a ‘HI-energy’ brand name, distinct from Highlands and Islands Enterprise's own identity, specifically for the energy sector in the Highlands and Islands. ‘HI-energy’ is used at exhibitions as an umbrella brand for the Highlands and Islands region. See www.hi-energy.org.uk for more information.
HIE is now seeking to appoint a supplier who will design, build and project manage a Highlands & Islands pavilion, under this HI-energy brand at the ‘All-Energy Exhibition and Conference Event’ (www.all-energy.co.uk) at the Scottish Exhibition and Conference Centre in Glasgow in the first week of May each year. The HI-energy pavilion encompasses smaller sub-regional pavilions including Argyll & the Islands and Orkney with each area split into stands for a number of individual Highland and Islands based exhibitors. The Orkney pavilion ‘Energy of Orkney’ is the largest, and until recently was stand-alone, but now also comes under the HI-energy brand / pavilion. It will however maintain some distinction, usually with a different colour carpet and gateways to the area. The HI-energy pavilion will also feature a central lounge area and a manned cafe and will serve to promote the area and its extensive renewable energy offerings including its leading role in offshore renewables, an experienced supply chain and world-class facilities. In addition to the pavilion, HIE mans a HI-energy stand that acts as an information point for the wider pavilion. The successful supplier will be expected to design and build this stand — see this year's floor plan for an idea of the position and size of the stand, although this may be subject to change.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=438371
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The 3 year budget currently available to deliver this service is between 200 000 GBP and 250 000 GBP (excluding VAT).
It is expected that these services will be required from August 2016 for a period of 3 years, unless terminated in accordance with the provisions of the Framework Conditions, with HIE having the option to extend for a further 1 year period.
HIE reserves the right at any time to require a parent company guarantee or a third party guarantee from an organisation on contract award. Full details are provided in the tender documentation.
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Eligibility requirements: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process. (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession. (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register. (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process. (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation. (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established. (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established. Details are provided in the tender documentation. Details are provided in the tender documentation. (1) An indication of the proportion of the contract which the services provider intends possibly to subcontract. Details are provided in the tender documentation.
Details are provided in the tender documentation.
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract. Details are provided in the tender documentation.