Public procurement notice: Contract Notice
Published: 2019-04-09
Buyer: Public Prosecution Services for Northern Ireland
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 72212781 | 72212900: Miscellaneous software programming services | 72212983 | 72222300: Information technology services
Estimated value: 4200000 GBP
Submission deadline: 2019-05-08
Award criteria: The most economic tender

Technical requirements: PPS NI require support, maintenance and development of their current case management system which integrates with causeway and the support and maintenance of a small number of related systems.
The contract will be for an initial period of five (5) years, from the commencement date, with two (2) optional extension periods of one (1) year each. ie 5 years + [1 year +1 year].
Following the expiry of the initial contract period and any uptake of the optional extension periods.
The figure indicated in 11.1.5 represents the upper limit of an estimated contract value which ranges from (3 500 000 GBP to 4 200 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
Contract monitoring, the successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. Insert appropriate reservations of rights and disclaimers of liability here consider - e.g. “The Authority expressly reserves the rights:
I. Not to award any contract as a result of the procurement process commenced by publication of this notice;
II. To make whatever changes it may see fit to the content and structure of the tendering competition;
III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
IV. To award contract(s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates."
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.


Award value: 4200000