Public procurement notice: Contract Notice
Published: 2018-10-19
Buyer: Danish Defence Acquisition and Logistics Organizations (DALO)
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35710000: Command and control systems | 35712000 | 50334400
Estimated value:  DKK
Submission deadline: 2018-11-23
Award criteria: The most economic tender

Technical requirements: The Framework Agreement shall have a duration for 7 (seven) years with the possibility for renewal 4 (four) times — 1 for 7 (seven) years and 3 for each 2 (two) years (7  + 7 + 2 + 2 + 2). The duration of 20 (twenty) years is justified particular on the grounds:
1) The secure voice communication system has an expected life time of 20 (twenty) years and DALO needs to have the secure voice communication system maintained for all 20 (twenty) years to ensure the secure voice communication system is operational;
2) The secure voice communication system needs to be kept operationnel and maintained. If the system is not operationnel it can have an effect on the functioning of the armed forces and their security, which is not acceptable;
3) DALO's knowledge of the market shows that it is not possible to have another/third party economic operator maintaining the secure voice communication system without disproportionate technical difficulties because maintenance of the secure voice communication system requires knowledge of the source code of the system. This knowledge is not acquired without technical difficulties. DALO has furthermore high requirements for the secure voice communication systems time of operation and a change of economic operator can have an effect on these requirements, which cannot be accepted by DALO.
This contract notice concerns DALO's award of an acquisition contract with a Framework Agreement for the procurement of a secure voice communication system including services such as development and maintenance hereof in the expected lifetime of the secure voice communication system. The acquisition contract and Framework Agreement (hereafter the contract) shall be awarded to the same supplier.
The secure voice communication system shall be used for mission critical voice communication — secure and non secure — through radio systems, telephone services and intercom. The secure voice communication system shall be operated by Danish Defence at some of the following operators; the Royal Danish Navy, the Royal Danish Air Force and the Danish Joint Operations Center. The secure voice communication system shall be used as the primary voice communication system in the following operational contexts:
The acquired secure voice communication system are to be installed on 2 main sites in Denmark as well as a number of remote radio sites throughout Denmark. Further details regarding the specific places of delivery will follow the tender documents.
The contract concerns the acquisition of an IP-based secure voice communication system. By "secure" DALO means a voice communication system, that can be approved for NATO secret. The secure voice communication system shall be scalable in regards to the number of users, types of radios and services during the expected lifetime of the secure voice communication system. The secure voice communication system shall be acquired in the following sizing:
— for the Royal Danish Air Force: 3 secure voice communication system centers operating both secure and non-secure communication,
— for the Royal Danish Navy: 1 secure voice communication system center operating only non-secure communication with the possibility to upgrade the center to both secure and non-secure communication,
— for the joint operation center: One secure voice communication system center operating only non-secure communication with the possibility to upgrade the center to both secure and non-secure communication,
— for testing and training: a secure voice communication system for testing of and training in new updates, upgrades, features etc. before going release hereof.
The acquired secure voice communication system shall be integrated to legacy radio systems, current voice recording system and a IP telephone system operated by the Danish Defence.
As part of the deliverables DALO shall acquire technical as well as operative documentation relating to the secure voice communication system.
The contract furthermore concerns acquisition of initial training and education for system administrators and super users in relation to the secure voice communication system.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate’s annual turnover for the last 3 (three) financial years, if publication of annual reports is required under the law of the country in which the candidate is established, and to the extent such information is available.
The candidate must have had an annual turnover of at least 200 000 000 DKK in each of the last 3 (three) financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the annual turnover is calculated as the sum of all the participants annual turnover in each of the last 3 (three) financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the annual turnover will be calculated as the sum of the candidate’s annual turnover and the entity or entities’ annual turnover in each of the last 3 (three) financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies carried out within the past 5 (five) years and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been carried out within the past 5 (five) years or if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regards to size, value, quantity or volume) of an ongoing delivery (reference) that has been carried out within the past 5 (five) years. The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5). The description should also including a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery), and the description should include information about the deliveries being to other NATO countries, delivery of secure and non-secure voice communication systems, if the delivery can be approved for NATO Secret, and delivery of systems based on a IP-solution. The list should furthermore include information about the quantity of centers, radiosites and users delivered on each delivery of a secure voice communication system. When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a Framework Agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum 1 (one) similar delivery within the past 5 (five) years, prior to the deadline for the request to participate. A “similar delivery” shall be understood as a delivery of a secure and non-secure IP-based Voice Communication System and maintenance hereof to a NATO country as described in section II.1.5) and it shall have the possibility to be approved to NATO Secret.