Public procurement notice: Contract Notice
Published: 2025-09-08
Buyer: Sønderborg Varme A/S
Country: DK
Region: DK032
Contract type: Works
Procedure: Negotiated with prior call for competition
CPV classification: 39715210 | 42511110 | 42533000 | 45213000: Construction work for commercial buildings | 45213250
Submission deadline: 2025-10-06
Award criteria: price, quality

Technical requirements: Er den økonomiske aktør selv eller en person, der tilhører den økonomiske aktørs administrations-, ledelses- eller tilsynsorgan eller har beføjelse til at repræsentere eller kontrollere eller til at træffe beslutninger heri, ved en endelig dom blevet dømt for bestikkelse ved en dom afsagt for højst fem år siden, eller hvori en udelukkelsesperiode fastsat direkte i dommen fortsat finder anvendelse? Som defineret i artikel 3 i konventionen om bekæmpelse af bestikkelse, som involverer tjenestemænd ved De Europæiske Fællesskaber eller i Den Europæiske Unions medlemsstater (EFT C 195 af 25.6.1997, s. 1), og i artikel 2, stk. 1, i Rådets rammeafgørelse 2003/568/RIA af 22. juli 2003 om bekæmpelse af bestikkelse i den private sektor (EUT L 192 af 31.7.2003, s. 54). Denne udelukkelsesgrund omfatter også bestikkelse som defineret i den nationale ret gældende for den ordregivende myndighed (den ordregivende enhed) eller den økonomiske aktør.
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator.
Er den økonomiske aktør selv eller en person, der tilhører den økonomiske aktørs administrations-, ledelses- eller tilsynsorgan eller har beføjelse til at repræsentere eller kontrollere eller til at træffe beslutninger heri, ved en endelig dom blevet dømt for svig ved en dom afsagt for højst fem år siden, eller hvori en udelukkelsesperiode fastsat direkte i dommen fortsat finder anvendelse? Som omhandlet i artikel 1 i konventionen om beskyttelse af De Europæiske Fællesskabers finansielle interesser (EFT C 316 af 27.11.1995, s. 48).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Er den økonomiske aktør selv eller en person, der tilhører den økonomiske aktørs administrations-, ledelses- eller tilsynsorgan eller har beføjelse til at repræsentere eller kontrollere eller til at træffe beslutninger heri, ved en endelig dom blevet dømt for hvidvaskning af penge eller finansiering af terrorisme ved en dom afsagt for højst fem år siden, eller hvori en udelukkelsesperiode fastsat direkte i dommen fortsat finder anvendelse? Som defineret i artikel 1 i Europa-Parlamentets og Rådets direktiv 2005/60/EF af 26. oktober 2005 om forebyggende foranstaltninger mod anvendelse af det finansielle system til hvidvaskning af penge og finansiering af terrorisme (EUT L 309 af 25.11.2005, s. 15).

Eligibility requirements: Den økonomiske aktørs samlede årsomsætning for det antal regnskabsår, der anmodes om i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, er som følger:
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The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
- Turnover (revenue)
- Current assets
- Total assets (sum of all assets)
- Total shareholder’s equity (equity including minority shares)
- Current liabilities


The Applicant must have a revenue of at least 25,000,000 DKK to ensure that the Applicant has sufficient capacity to manage a project of this size;
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
- Turnover (revenue)
- Current assets
- Total assets (sum of all assets)
- Total shareholder’s equity (equity including minority shares)
- Current liabilities


The Applicant must have a revenue of at least 25,000,000 DKK to ensure that the Applicant has sufficient capacity to manage a project of this size;
For så vidt angår de finansielle nøgletal (såsom forholdet mellem aktiver og passiver), der er anført i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, erklærer den økonomiske aktør, at de faktiske værdier for de nøgletal, der anmodes om, er som følger:
-
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
- Turnover (revenue)
- Current assets
- Total assets (sum of all assets)
- Total shareholder’s equity (equity including minority shares)
- Current liabilities

The Applicant must have a solvency ratio of at least 20 % to avoid any potential liquidity issues during the construction period. The solvency ratio is calculated as the Applicant’s equity multiplied with 100 and divided by the total assets
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
- Turnover (revenue)
- Current assets
- Total assets (sum of all assets)
- Total shareholder’s equity (equity including minority shares)
- Current liabilities

The Applicant must have a solvency ratio of at least 20 % to avoid any potential liquidity issues during the construction period. The solvency ratio is calculated as the Applicant’s equity multiplied with 100 and divided by the total assets
Kun for så vidt angår offentlige bygge- og anlægskontrakter: I referenceperioden har den økonomiske aktør udført følgende arbejder af den anførte type. Ordregivende myndigheder kan kræve op til fem års erfaring og tillade, at der tages hensyn til erfaring, som ikke er indhøstet inden for de seneste fem år.
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The Applicant is encouraged to provide the following information about the Applicant’s completed experience with heat pumps and industrial buildings in part V of the eESPD. The experience will be based on already completed parts of the ongoing experience.

A maximum of five (5) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.

No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).

Please submit information about the Applicant's experience from the last five (5) years to the Prequalification Deadline, and which the Applicant has completed within such period (i.e. the execution end date of the reference must be within this period). The Applicant is encouraged to describe the following for each reference in part V of the eESPD or with clear references e.g. by using Annex A:
a) Name of project and country
b) Name of employer incl. contact person and telephone number
c) Period of execution start date (Month/Year) and end date (Month/Year)
d) Contract amount
e) Type of contract
f) Description of the project
g) Description of the environmental measures and standards implemented by the Applicant as part of the project

The Applicant’s experience will be based on the information submitted will be an overall assessment of the references (the Applicant’s experience). Taking into account both the relevance of each reference as well as the number of relevant references. A reference will be evaluated positively the more relevant the reference is considered to be. The more of the following elements that are contained in the reference the more relevant:
(a) Similarity to the Contract, including the following elements;
 Design, installation, commissioning and testing of large heat pump system
 The size of the reference heat pump is comparable
 The heat pump has an air-based heat collector/evaporator
 The heat pump is operated on natural refrigerant(s)
 Industrial buildings for district heating or energy production 
 Construction pits (including sheet piling, bracing and groundwater management) and pile foundations.
 Construction of site development, soil, drainage, paving and fencing works.



The Applicant must fulfil the following minimum requirement regarding experience: 
The Applicant must have: 
 Minimum one relevant reference that is based on one or more natural refrigerant(s)  
 Minimum one reference that includes design, installation, commissioning and testing of a minimum 5 MW air-to-water heat pump system with minimum 70°C DH supply temperature at maximum 5°C ambient air temperature
 Minimum one reference that includes civil and structural works, including ventilation and safety systems for the machine room.
The Applicant is encouraged to provide the following information about the Applicant’s completed experience with heat pumps and industrial buildings in part V of the eESPD. The experience will be based on already completed parts of the ongoing experience.

A maximum of five (5) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.

No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).

Please submit information about the Applicant's experience from the last five (5) years to the Prequalification Deadline, and which the Applicant has completed within such period (i.e. the execution end date of the reference must be within this period). The Applicant is encouraged to describe the following for each reference in part V of the eESPD or with clear references e.g. by using Annex A:
a) Name of project and country
b) Name of employer incl. contact person and telephone number
c) Period of execution start date (Month/Year) and end date (Month/Year)
d) Contract amount
e) Type of contract
f) Description of the project
g) Description of the environmental measures and standards implemented by the Applicant as part of the project

The Applicant’s experience will be based on the information submitted will be an overall assessment of the references (the Applicant’s experience). Taking into account both the relevance of each reference as well as the number of relevant references. A reference will be evaluated positively the more relevant the reference is considered to be. The more of the following elements that are contained in the reference the more relevant:
(a) Similarity to the Contract, including the following elements;
 Design, installation, commissioning and testing of large heat pump system
 The size of the reference heat pump is comparable
 The heat pump has an air-based heat collector/evaporator
 The heat pump is operated on natural refrigerant(s)
 Industrial buildings for district heating or energy production 
 Construction pits (including sheet piling, bracing and groundwater management) and pile foundations.
 Construction of site development, soil, drainage, paving and fencing works.



The Applicant must fulfil the following minimum requirement regarding experience: 
The Applicant must have: 
 Minimum one relevant reference that is based on one or more natural refrigerant(s)  
 Minimum one reference that includes design, installation, commissioning and testing of a minimum 5 MW air-to-water heat pump system with minimum 70°C DH supply temperature at maximum 5°C ambient air temperature
 Minimum one reference that includes civil and structural works, including ventilation and safety systems for the machine room.
Kan den økonomiske aktør fremlægge certifikater udstedt af uafhængige organer til bekræftelse af, at den økonomiske aktør opfylder de krævede kvalitetssikringsstandarder, herunder adgang for handicappede?
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The Applicant must confirm that the Applicant fulfils the following minimum require-ment(s):
a) The Applicant has a quality management system for the scope of the Contract which complies with the requirements of ISO 9001:2015 or equivalent
b) The Applicant has a health and safety management system for the scope of the Contract which complies with the requirements of ISO 45001:2018 or equivalent
c) The Applicant has an environmental management system for the scope of the Contract which complies with the requirements of ISO 14001:2015 or equivalent


Please note that when the Applicant later is requested to document compliance with the minimum requirements above, the Applicant must submit an ISO certificate or a copy of the system complying with the ISO 9001.2015; ISO 45001:2018; and ISO 14001:2015 requirements or equivalent.
The Applicant must confirm that the Applicant fulfils the following minimum require-ment(s):
a) The Applicant has a quality management system for the scope of the Contract which complies with the requirements of ISO 9001:2015 or equivalent
b) The Applicant has a health and safety management system for the scope of the Contract which complies with the requirements of ISO 45001:2018 or equivalent
c) The Applicant has an environmental management system for the scope of the Contract which complies with the requirements of ISO 14001:2015 or equivalent

Please note that when the Applicant later is requested to document compliance with the minimum requirements above, the Applicant must submit an ISO certificate or a copy of the system complying with the ISO 9001.2015; ISO 45001:2018; and ISO 14001:2015 requirements or equivalent.
Er den økonomiske aktør i stand til at fremlægge certifikater udstedt af uafhængige organer til bekræftelse af, at den økonomiske aktør opfylder de krævede miljøledelsessystemer eller -standarder?
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The Applicant must confirm that the Applicant fulfils the following minimum require-ment(s):
a) The Applicant has a quality management system for the scope of the Contract which complies with the requirements of ISO 9001:2015 or equivalent
b) The Applicant has a health and safety management system for the scope of the Contract which complies with the requirements of ISO 45001:2018 or equivalent
c) The Applicant has an environmental management system for the scope of the Contract which complies with the requirements of ISO 14001:2015 or equivalent


Please note that when the Applicant later is requested to document compliance with the minimum requirements above, the Applicant must submit an ISO certificate or a copy of the system complying with the ISO 9001.2015; ISO 45001:2018; and ISO 14001:2015 requirements or equivalent.
The Applicant must confirm that the Applicant fulfils the following minimum requirement(s):
a) The Applicant has a quality management system for the scope of the Contract which complies with the requirements of ISO 9001:2015 or equivalent
b) The Applicant has a health and safety management system for the scope of the Contract which complies with the requirements of ISO 45001:2018 or equivalent
c) The Applicant has an environmental management system for the scope of the Contract which complies with the requirements of ISO 14001:2015 or equivalent

Please note that when the Applicant later is requested to document compliance with the minimum requirements above, the Applicant must submit an ISO certificate or a copy of the system complying with the ISO 9001.2015; ISO 45001:2018; and ISO 14001:2015 requirements or equivalent.

Winner: Mercell Holding ASA