Public procurement notice: Contract Notice
Published: 2025-09-09
Buyer: Increase availability of sexual & reproductive health products in  SADC via regulation, pooled procurement, private sector aid
Country: BW
Region: DEA22
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 85000000
Submission deadline: 2025-10-07
EU fund: eu-funds

Technical requirements: According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
.The Southern African Development Community (SADC) region faces significant challenges in accessing Sexual and Reproductive Health and Rights (SRHR), which hinder sexual and reproductive well-being. One of the reasons for these challenges is the lack of quality reproductive health commodities. The identified key constraints limiting access to those commodities include:
1.     Lack of Pooled Procurement: The absence of a regional pooled procurement mechanism leads to limited access and availability of Sexual and Reproductive Health (SRH) commodities. Fragmented procurement processes across different central medical stores (CMS) cause delays, uneven distribution, and hinder efficient acquisition of SRH commodities.
2.     Lack of regional Regulatory Harmonisation: There is a lack of regulatory harmonization of National Regulatory Authorities (NRA) in the region hindering the registration of SRH commodities across different member states in the SADC region. Divergent regulatory frameworks make it difficult to ensure consistent quality and safety standards for SRH commodities, resulting in delays and inconsistencies in their availability of qualitative SRH commodities 
3.     Insufficient Local Production Capacities: The region"s reliance on imported SRH commodities exposes it to supply chain vulnerabilities and price fluctuations. A stronger local manufacturing base is needed to ensure consistent and affordable access to SRH commodities, reducing dependence on external suppliers.
To tackle these challenges, the European Union (EU) and the German Federal Ministry for Economic Cooperation and Development (BMZ) through the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) support SADC in their endeavor to increase the availability of essential, underused, or hard-to-access quality-assured SRH commodities by promoting pooled procurement mechanisms, supporting regulatory harmonization, and promoting local production
EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 

1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin.
2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions

3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 6 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 6 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate.

Weighted criteria for the selection of candidates:

1. Technical experience (60%)
- Pooled Procurement       12%
- Regulatory Harmonisation        12%
- Pharmaceutical Manufacturing        12%
- Sexual and Reproductive Health and Rights       12%
- Pharmaceutical Value Chain Development        12%

2. Regional experience (20%)
- Regional experience  in Southern Africa     
3. Experience of development projects (at least 50% ODA-financed) (20%)
EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 250000,00 EUR.
2. At least 3 reference projects in the technical field medical and health related value chain development   
and at least 1 reference projects in Africa in the last 36 months

Eligibility requirements: EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 

1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin.
2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions

3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 6 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 6 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate.

Weighted criteria for the selection of candidates:

1. Technical experience (60%)
- Pooled Procurement       12%
- Regulatory Harmonisation        12%
- Pharmaceutical Manufacturing        12%
- Sexual and Reproductive Health and Rights       12%
- Pharmaceutical Value Chain Development        12%

2. Regional experience (20%)
- Regional experience  in Southern Africa     
3. Experience of development projects (at least 50% ODA-financed) (20%)
EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 250000,00 EUR.
2. At least 3 reference projects in the technical field medical and health related value chain development   
and at least 1 reference projects in Africa in the last 36 months
EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 2.000.000,00 EUR.
EN-C2: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 15 persons.
Assessment of technical eligibility / weighted criteria for the selection of candidates - If we receive more than 6 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 6 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate.

Weighted criteria for the selection of candidates:

1. Technical experience (60%)
- Pooled Procurement       12%
- Regulatory Harmonisation        12%
- Pharmaceutical Manufacturing        12%
- Sexual and Reproductive Health and Rights       12%
- Pharmaceutical Value Chain Development        12%

2. Regional experience (20%)
- Regional experience  in Southern Africa     
3. Experience of development projects (at least 50% ODA-financed) (20%)
GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
The execution conditions result from the information given in the contract notice and the tender documents.
According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
- Work Package 1: Strengthening Pooled Procurement Mechanisms
This work package focuses on enhancing the regional coordinated procurement mechanisms for SRH commodities in the Southern African Development Community (SADC). The main activities involve supporting the SADC Secretariat in operationalizing the SADC Pooled Procurement Services (SPPS), including integrating Sexual and Reproductive Health (SRH) commodities into the system. Key tasks include providing technical assistance in establishing the SPPS Special Purpose Vehicle (SPV) and implementing the business plan to operationalize SPPS. Further, the intervention will review the SPPS financing models for sustainability and efficiency, analyze potential cost savings pooled procurement mechanisms, and assess SRH commodity consumption patterns across member states. 
Additionally, the contractor will foster synergies with other regional or continental procurement initiatives, such as the African Pooled Procurement Mechanism and UNFPA's reproductive health commodities supply system. The capacity-building efforts will be conducted to provide technical capacity in the procurement process to national medical stores to improve inventory management and skill development. This intervention will include training sessions based on procurement best practices, such as demand aggregation and forecasting, to promote joint market research. The contractor will also help scale up the SADC Medicine Database, an information-sharing platform for stock levels, consumption forecasts, and medicines' costs, including SRH commodities. Moreover, selected central medical stores will be supported in implementing electronic procurement systems.

- Work Package 2: Strengthening Regulatory Harmonization
This work package seeks to enhance the capacity of national medicine regulatory authorities (NMRA) in SADC to expedite the registration of pharmaceutical products and medical devices, focusing on SRH commodities. The intervention will design and implement regional training programs for NMRA staff, streamline regulatory processes, and reduce delays in the product registration process. The goal is to improve the availability and accessibility of essential medical products, particularly SRH commodities. The support will target the eight SADC member states that have not yet reached Maturity Level (ML) 3 and have institutional development plans. Further, the intervention will support the implementation of activities in the approved SADC MRH work plan. Additionally, the contractor will provide support to improve the functionality of the SADC Medicine Database, a searchable database of verified supply information for medicines and health commodities. The platform aims to increase equitable access to essential quality medicines and health commodities by sharing information of pharmaceutical procurement data. 
- Work Package 3 (Output 2.3): Promoting Local Manufacturing of SRH Commodities
This work package promotes the local manufacturing of quality-assured SRH commodities within the SADC region. Private sector companies involved in SRH commodity production will receive technical assistance to improve their capabilities and competitiveness. The technical support will include production capacity, technology transfer, quality assurance, Intellectual Property management, market intelligence, and skills development. 
Skills development will be addressed through the development of the regional industrial pharmacy fellowship program. This program addresses the shortage of skilled labor in industrial pharmacy and supports local pharmaceutical manufacturing by providing hands-on experience and training. Integrating SRHR into the fellowship will improve technical expertise and capacity.
- Work Package 4: Coordination Support to the SADC Secretariat for TEI SRHR 
This work package involves providing coordination support to the SADC Secretariat for the implementation under the Team Europe Initiative (TEI) Sexual and Reproductive Health and Rights (SRHR) Action in the SADC region. An integrated expert, who will act as a TEI SRHR Supporting Coordinator, will provide technical, operational, and administrative support for the efficient execution of the project. Based at the SADC Secretariat in Gaborone, the coordinator will work alongside the Swedish International Development Cooperation Agency (SIDA)-funded SADC SRHR Coordinator, facilitating coordination between the different objectives of the SRHR Action and ensuring effective information exchange.
The expert will also help organize coordination and steering meetings within SADC and East Africa Community (EAC), ensuring that SRHR initiatives are aligned and harmonized across the region. The collaboration with SIDA-funded SRHR efforts will further support the efficient and impactful execution of all SRHR initiatives in the region.