Public procurement notice: Contract Notice
Published: 2019-08-09
Buyer: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 42416100 | 50750000 | 71310000 | 71321000: Heating and ventilation design services
Estimated value: 240000 GBP
Submission deadline: 2019-09-06
Award criteria: The most economic tender

Technical requirements: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (the ‘Contracting Authority’) seeks expressions of interest from suitability qualified and experienced economic operators to enter into a long-term agreement (Authority’s reference: GSV1814) for lift engineering consultancy services across the Houses of Parliament Estate (comprising of 84 lifts). The consultant will act on behalf of the authority to provide specialist services for the on-going planned and reactive works to the buildings within the estate, projects of which will include building refurbishment, new build and maintenance projects. The projects and services will utilise the RIBA Plan of Work 2013 and will be carried out to BIM Level 2 in compliance with cyber and physical security requirements. The appointment will be under a NEC3 Professional Services Contract.
The majority of buildings on the authority’s estate are Grade I and Grade II listed buildings, therefore requiring some historic building conservation experience. The consultant to be appointed will be have a proven track record of working on projects involving prestigious buildings of significant historical interest, with demonstrable experience of having integrated innovative lift engineering solutions, within conservation/listed building constraints. The services of a specialist lift consultant is required for a period of up to 3 years (which may be subject to extension) to produce detailed technical design briefs, scoping documents and engineering specifications, peer review technical designs for lifts and vertical transportation on all projects on the Parliamentary Estate, and to audit the performance of the planned preventative and reactive maintenance contractor. The lift consultant will support the parliamentary design authority in its role as custodian of the lift engineering infrastructure on the Parliamentary Estate to develop technical standards and a long-term strategy for lift modernisation. The role of the appointed consultant will be to maintain and update these documents at least once a year and ensure compliance to these documents by design and delivery teams and to keep the authority abreast of developments in the industry. The Services required are broadly defined as follows:
4) Monitor the work of consultants and contractors including review technical designs for lifts and vertical transportation and undertake site inspections and witnessing;
The appointed consultancy will undertake periodic reviews of lift traffic analysis of the entire estate (including newly acquired buildings), produce briefing documents, quality standards and specifications for procurement of lift delivery teams, evaluate proposals from the appointed lift delivery teams, undertake inspections and site surveys, produce whole of life costing appraisals, and undertake performance audits of the maintenance contractor. The consultant will be required to provide design peer review and inspection services on all RIBA stages for lift projects across the Parliamentary Estate. All staff working on lifts will have qualifications and accreditation specific to the Lifts and vertical transportation industry as required by BS7255 Safe Working on Lifts. They should be able to fully deliver all elements of their role including work and inspections in the lift shaft. The contract will be on a lump sum basis for core services with provisional fees for optional services. Estimated value of works for the initial term is 240 000 GBP ex. VAT. Contract performance will be monitored quarterly against set Key performance indicators (KPIs), and an annual contract review will take place.
Suppliers are required to download the non-disclosure deed (NDD) from the portal before accessing the ITT documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.
The ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk
Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via email are not acceptable. To access these documents select the tender reference GSV1814 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)2072191600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on the 6.9.2019. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR. Suppliers are required to download the non-disclosure deed (NDD) from the portal before accessing the ITT documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.


Award value: 240000