Public procurement notice: Contract Award Notice
Published: 2025-05-08
Buyer: PROTECTION UNIT SRL
Country: BE
Region: BE100
Contract type: Services
Procedure: Open procedure
CPV classification: 79713000: Guard services
Estimated value: 8000000 EUR
Award criteria: quality, price
EU fund: eu-funds

Technical requirements: Framework contract for the provision of guarding, surveillance, access control and other related services at EDA premises in Brussels. The performance of the services includes, inter alia, the following tasks:
•	Provide appropriate identity and access control for Agency staff, suppliers and visitors,
•	Provide appropriate identity and access control for vehicles and in-depth vehicle security screening,
•	Produce, programme, register, distribute and destroy identification badges for staff, suppliers, visitors and others entering EDA premises with the use of EDA equipment and software,
•	Control, process and screen deliveries, mail and shipments to the Agency,
•	Conduct baggage searches of Agency staff, suppliers and visitors, to prevent weapons and explosives on EDA premises and to prevent unauthorised removal of classified information, valuable objects or other material,
•	Escort visitors and suppliers,
•	Monitor deliveries or on-site works,
•	Monitor alarms, intrusion detection systems and cameras and take appropriate action,
•	patrol EDA premises to check for unauthorised persons and to enforce internal security rules,
•	Guard and protect areas/offices where classified meetings are held,
•	Prevent unauthorised use of electronic equipment, such as mobile phones, cameras or unauthorised laptops,
•	Guard and control offices and meeting rooms where classified meeting are held, 
•	Open and lock buildings,
•	Manage keys and codes,
•	Manage and operate alarm systems,
•	Devise actions to be taken in case of specific incidents or alarms,
•	Carry out first interventions in case of fire and accidents,
•	Participate in heightening safety and security awareness,  
•	Report incidents to Agency’s competent personnel
•	Use IT equipment for routine operations on EDA systems.
Services concern the staff categories defined in the collective labour agreements relating to Joint Committee 317 for guard services in Belgium.
You may submit any observations concerning the procurement procedure to the Contracting Authority by email at procurement@eda.europa.eu. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Within 2 months of notice of the award decision, you may launch an action for annulment of the award decision. Any request you may make and any reply from us, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment or of opening a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated in the contract notice
The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.


Winner: PROTECTION UNIT SRL
Number of bids: 2