Public procurement notice: Contract Notice
Published: 2016-08-17
Buyer: The European Patent Organisation (EPO), through the European Patent Office
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 72260000: Software-related services | 72261000: Software support services
Submission deadline: 2016-10-12
Award criteria: The most economic tender

Technical requirements: DE-München: Indkøb af en licens, inklusive løbende produktsupport, vedrørende anvendelse af en løsning til stamdataforvaltning (MDM)
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
The purchase of a license including ongoing product support services to use a master data management (MDM) solution. An MDM solution is defined as a software solution that enables and supports the implementation of the MDM discipline at the EPO.
The contract will have duration of 3 years. The EPO may, at its discretion, extend the contract twice by a further period of 2 years each.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
- Bids shall be submitted in 1 original with price information and 1 copy in electronic form without price information (searchable PDF/Microsoft Office document is required).
Please submit bids by post only and not by fax or E-mail. Bids submitted by fax or E-mail will be excluded.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
The contract shall be awarded to the bidder whose bid is to be preferred having regard to the bidder's ability to meet the requirements of the EPO to be measured by:
• The “technical” quality of the offered solution as judged by the level of functionality offered for key capabilities such as data modelling, data quality, operations and security, governance and stewardship, the arrangements for product support, and a product demonstration. In total the technical offering has a 60 % weighting.
After the technical and financial evaluations, a maximum of 5 bidders will be required to demonstrate their MDM solutions at the EPO premises to technical staff and selected end users using specific test use cases described in the Procurement Documents.
DE-München: Kauf einer Lizenz zur Nutzung einer Lösung für das Stammdatenmanagement (MDM) einschließlich laufender Produktunterstützung