Public procurement notice: Contract Award Notice
Published: 2018-07-04
Buyer: A/S Storebælt
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 34927000 | 34970000 | 71334000 | 72000000 | 72220000: Systems and technical consultancy services
Estimated value: 7422819.11 EUR
Award criteria: The most economic tender

Technical requirements: With this procurement, A/S Storebælt is offering a contract regarding the acquisition and implementation of a new toll collection system as well as maintenance obligations for a period of 4 years from the time that the new toll collection system is put into service. Furthermore, the contract will contain 4 options in relation to the acquisition, cf. section II.2.1) of this notice.
The current toll collection system has been operating for 19 years and is in need of replacement. The replacement is intended to provide the best possible customer experience that will mean no queues in the fast lanes, improved information for customers and a reliable toll collection system able to handle the expected traffic volume and a capacity that corresponds to the adjacent motorway. Cost effective operation and maintenance is also a main concern.
Storebælt seeks a supplier to deliver a complete toll collection system with all necessary hardware and software to support day-to-day operation of toll collection at the toll station with interfaces to the current ERP system (MS dynamics AX 2009) and internal system supporting operations. The capabilities of the toll collection system must be capable of identifying, classifying and detecting vehicles, operating the toll station, charging the appropriate toll and collecting payment through a range of payment services with all related system integrations needed to run an efficient operation. The main components of the toll collection system in this tender consist of:
All 4 components collectively make up the core of the toll collection system. The vehicle detection, identification and classification components are used to for classification purposes of the each vehicle based on Storebælt’s vehicle class scheme, while the vehicle identification component is twofold, i.e. capable of with capabilities to identifying a vehicle based on other DSRC-tags and/or on automated number plate recognition (ANPR). Vehicle detection enables the system to detect a vehicle approaching the toll station and keep track of that of the vehicle until the toll is collected at the barrier. Whitelist handling for DSRC and ANPR payment enables the toll collection system to verify if a vehicle identified through DSRC and / or ANPR is a valid account holder. Valid DSRC tags and ANPR account holders are permitted a passage and the toll charge will be collected through the account issuer. Point of sale (POS) for cash and card payment handles payment collection either in the form of self-service or operated by a lane assistant in the lane. The POS processes cash or card payments for the toll amount determined by the vehicle class. In case of card payments, the POS interfaces card payment providers for online authentication thereby enabling the operator to confirm payment. The operational back-office make up the platform for the toll collection system. Operational back-office is connected to has connection to all hardware and software components of the toll collection system required for the solution to function. From the operational back-office, day-to-day operations can be controlled and monitored. Each vehicle passage record is combined with all necessary information about the passage and its related transaction. Vehicles passage records are stored and accessible both in the system and through interfaces to other back-end systems for retrieval and further processing and analysis. Options: In addition to the main components of the toll collection system, Storebælt requests bidders to propose solutions for options as follows:
In addition to the acquisition of the toll collection system, the contract includes installation, testing and implementation of the toll collecting system, including training of personnel, documentation of the solution and testing. In addition, a separate agreement will be signed with the chosen supplier for support and maintenance for a 4 year period. Certain components will be able to be reused. This include barriers, laser curtains, loops and traffic signals. The bidder should bear in mind that the toll collection system will be implemented at a toll station in full operation and that the toll station is operated in a maritime environment with special demands on requirement to the components offered. Expected time contact signature will be February 2018 with an expected implementation time schedule for implementation up to 14 month.
1) Card payment includes the settlement of debt with the card acquirers and is currently handled through the ERP system. However, STOREBÆLT wants a standard solutions / component,
2) New integrations for a new ERP-system. The integration to the commercial back office will be to the current system. However, STOREBÆLT is considering issuing a separate tender for new administrative systems, including a replacement of the current ERP-system. A new integration will be needed for a future ERP-system,
3) Cash settlement and reconciliation includes the cashing in, change, money bag handling and settlement with the lane’s operator,
4) Cash payment machines for manual lanes include vending machines for customers to pay with notes coins themselves.
A/S Storebælt has decided not to divide the contract into lots as this is expected to unduly increase the cost as well as the risk regarding the integration of the different deliveries (incl. software systems) under the contract.
In accordance with the Danish Act on Public Procurement (act nº 1564 of 15.12.2015 – available at www.retsinformation.dk) § 148, A/S Storebælt must demand that the applicant completes the European Single Procurement Document (ESPD) as preliminary evidence in replacement of certificates issued by public authorities or third parties confirming that the applicant fulfils the requirements listed in § 148(1) of the said Act. Reference is made to The Danish Competition and Consumer Authority’s guidance note concerning the ESPD available (in Danish) at http://www.kfst.dk/~/media/KFST/Publikationer/Dansk/2015/Vejledning%20til%20ESPDen.pdf and http://www.kfst.dk/~/media/KFST/Offentlig%20konkurrence/Vejledning%20om%20eESPD/Vejledning%20eESPD.pdf.
The ESPD is available as an XML file at http://sundogbaelt.dk/udbud/ together with the rest of the tender documents (appendix 1 — ESPD). The ESPD should be completed by importing the ESPD (the XML file) at https://ec.europa.eu/growth/tools-databases/espd/welcome.
The applicant shall complete the ESPD, Part II A, B and C, Part III A, B and C, Part IV B, C and D, and Part V. Hereafter the ESPD should be submitted as an XML file as well as an pdf-format.
According to § 144 of the said Act, an applicant may rely on the economic, financial and / or technical capacity of other entities, regardless of the legal nature of the links with the entities. Where an economic operator wants to rely on the capacities of other entities, it shall as part of the application prove to the contracting authority that it will have at its disposal the resources necessary, for example by producing a commitment by those entities to that effect. A form which can be used in this respect is available as part of the tender materiel (appendix 2 – Confirmation regarding the capacity of other entity (Form)).
An applicant who relies on the capacity of other entities shall ensure that A/S Storebælt receives the applicant’s own ESPD together with a separate ESPD with the relevant information for each of the entities that the applicant relies on. Finally when groups of entities, including temporary joint ventures, participate in the tender procedure together, each of the participating entities must complete a separate ESPD with the information required in Part II-IV.


Winner: Q-Free ASA
Award value: 7422819.11
Number of bids: 4