Public procurement notice: Contract Notice
Published: 2020-01-20
Buyer: Agri-Food and Biosciences Institute
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33000000 | 33600000: Pharmaceutical products | 33690000 | 33698100
Submission deadline: 2020-02-19
Award criteria: Lowest price

Technical requirements: ID 2502088 — DAERA AFBI — Supply and Delivery of Liquid Media for the Statutory TB Culture Laboratory
AFBI require a contractor to supply and deliver liquid media for the isolation of mycobacterium species including mycobacterium bovis. Media will be ordered as required by the tuberculosis laboratory within the bacteriology branch and delivered to the central stores, veterinary sciences division. It is estimated that AFBI will require the supply of a minimum of 3 000 tubes in the first year and subsequently in each year thereafter. Orders will be placed with the contractor as and when required by AFBI. It is estimated that typical order volumes will be a minimum of 600 tubes and 6 boxes of supplement per order, however these volumes are subject to change and no minimum order volume is guaranteed.
The client may invite the contractor to agree to extend the contract for any period up to and including 12 months commencing from the initial contract period expiry date. Thereafter, the parties may agree to extend the contract for further periods of up to and including 96 months beyond the end of the first extension period.
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract management — Procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;
(iii) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(iv) to award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates.
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.