Public procurement notice: Contract Notice
Published: 2016-05-13
Buyer: Bærum kommune
Country: NO
Region: NORGE
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48180000 | 48814000: Medical information systems | 48814100
Estimated value: 4000000 NOK
Submission deadline: 2016-06-17
Award criteria: Quality, including sub-criteria. See the tender documentation, Delivery plan. See the tender documentation, Price. See the tender documentation

Technical requirements: Quality, including sub-criteria. See the tender documentation
Delivery plan. See the tender documentation
Price. See the tender documentation
Bærum municipality is the host municipality for Asker og Bærum emergency doctor surgery. The contracting authority has decided to procure a new electronic patient journal system (EPJ) for Asker og Bærum emergency doctor surgery. The emergency doctor surgery shall use the system in its activities, including updating patient journals, triage of patients, archiving patient information, invoicing and reporting. The list is not exhaustive. The procurement includes:
— Migration of data from WinMed 2,18 online, which is used by Asker og Bærum emergency doctor surgery;
b. Option for an ASP system provided by the supplier. In this procurement the Contracting Authority would like the tenderer to submit a tender for an ASP system.
The Contracting Authority intends to enter into a contract for the procurement and implementation of the EPJ system and the associated contract for service and maintenance. The contract conditions will be regulated by the Norwegian government's standard contracts SSA-K and SSA-V. The contracts are expected to start as soon as possible after they have been signed. Contract SSA-K will include, amongst other things, implementation, migration and conversion, preparation of technical interface for the system, training, consultancy services, as well as operation in the commissioning period.
The contract for service and maintenance will supersede SSA-K and it will apply from when the system is commissioned and for a period of four (4) years, plus an option for an annual renewal thereafter in the expected lifetime. The renewal will be made automatically in the system's lifetime provided that there are no other maintenance suppliers in the market. The system's lifetime is expected to be approx. 12 years. See the tender documentation and all the annexes.
— Option for an ASP system provided by the supplier. In this procurement the Contracting Authority would like the tenderer to submit a tender for an ASP system.
Tenderers are required to have an economic and financial solidity that gives the contracting authority the security that the tenderer will be financially viable throughout the contract period.
The credit worthiness that will apply for qualification for this competition is A/Risk class 5 (credit worthy). Tenderers with a lower rating will be rejected. See the tender documentation.
Tenderers are required to have an organisation that has the capacity to fulfil the contract. See the tender documentation.
Experience from equivalent contracts is required. Equivalent contracts means an established EPJ system. See the tender documentation.
Tenderers are required to have a good and well-functioning quality assurance system for the services that will be provided.
The concept of an information security system is that, amongst other things, the tenderer has a system and routines to safeguard information security with regard to integrity, confidentiality and accessibility, system and procedures for physical security, handling of deviations and contingency plans. See the tender documentation.

Eligibility requirements: Requirement 2: Company Registration Certificate. The tenderer must be a legally established company. See the tender documentation. Requirement 3 — Finances: Tenderers are required to have an economic and financial solidity that gives the contracting authority the security that the tenderer will be financially viable throughout the contract period. The credit worthiness that will apply for qualification for this competition is A/Risk class 5 (credit worthy). Tenderers with a lower rating will be rejected. See the tender documentation. Requirement 4 — Implementation ability: Tenderers are required to have an organisation that has the capacity to fulfil the contract. See the tender documentation. Requirement 5 — Experience: Experience from equivalent contracts is required. Equivalent contracts means an established EPJ system. See the tender documentation. Requirement 6 — Quality management system: Tenderers are required to have a good and well-functioning quality assurance system for the services that will be provided. Including a management system for information security: The concept of an information security system is that, amongst other things, the tenderer has a system and routines to safeguard information security with regard to integrity, confidentiality and accessibility, system and procedures for physical security, handling of deviations and contingency plans. See the tender documentation.
Requirement 3 — Finances: Tenderers are required to have an economic and financial solidity that gives the contracting authority the security that the tenderer will be financially viable throughout the contract period. The credit worthiness that will apply for qualification for this competition is A/Risk class 5 (credit worthy). Tenderers with a lower rating will be rejected. See the tender documentation.
Requirement 4 — Implementation ability: Tenderers are required to have an organisation that has the capacity to fulfil the contract. See the tender documentation. Requirement 5 — Experience: Experience from equivalent contracts is required. Equivalent contracts means an established EPJ system. See the tender documentation. Requirement 6 — Quality management system: Tenderers are required to have a good and well-functioning quality assurance system for the services that will be provided. Including a management system for information security: The concept of an information security system is that, amongst other things, the tenderer has a system and routines to safeguard information security with regard to integrity, confidentiality and accessibility, system and procedures for physical security, handling of deviations and contingency plans. See the tender documentation.