Public procurement notice: Contract Notice
Published: 2016-03-19
Buyer: Sandwell Metropolitan Borough Council
Country: UK
Region: West Midlands
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34114000: Special-purpose vehicles | 34114400: Vans | 34134000 | 34136000 | 34140000: Heavy-duty motor vehicles
Estimated value: 1500000 GBP
Submission deadline: 2016-04-18
Award criteria: The most economic tender

Technical requirements: Sandwell MBC Fleet Services (“Fleet Services”) is responsible for co-ordinating vehicle hire throughout Sandwell. Fleet Services is working with the Corporate Procurement Service in order to establish a framework agreement for the provision of vehicle hire to supply a range of vehicles, including cars, vans, mini-buses, tippers and other specialist vehicles, (“Framework Agreement”) to meet the vehicle hire requirements of Sandwell MBC (the “Council”). Fleet Services wishes to invite interested suppliers (“Tenderers”) to participate in a tender exercise in relation to the Framework Agreement.
The Council is a member of the Black Country Purchasing Consortium, which is a partnership in procurement formed between the borough councils of Dudley, Sandwell, Walsall and the city council of Wolverhampton. 1 of the primary objectives of the Black Country Purchasing Consortium is to establish collaborative framework agreements for the supply of goods and services that are commonly purchased across all 4 local authorities. It is for each individual local authority to determine if they wish to participate in / utilise each individual framework agreement.
The Framework Agreement is primarily for use by the borough councils of Sandwell, Walsall, Dudley and the city council of Wolverhampton. However, the Black Country Purchasing Consortium supports government recommendations with regards to collaborative working. As a result, the framework is available for use by any Local Authority Establishment within the West Midlands.
For the purpose of this tender exercise, at the time of advertisement the borough council of Sandwell and the city council of Wolverhampton have confirmed their intention to utilise this framework agreement. However, the borough council of Dudley and the borough council of Walsall may wish to utilise it during the term of the framework agreement.
It is envisaged that the framework agreement will include a maximum of 5 contractors (subject to sufficient acceptable tender documents received) for each type of vehicle / hire period.
The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.
From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to ITT and other related documents.
Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire.
For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.
If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810.
Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the ward decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of rules to take action in the High Court (England, Wales and Northern Ireland).

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