Public procurement notice: Contract Notice
Published: 2018-05-31
Buyer: Det Kongelige Bibliotek
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48160000 | 48161000 | 48610000: Database systems | 72200000
Submission deadline: 2018-06-27
Award criteria: The most economic tender

Technical requirements: The Royal Danish Library’s (RDL) request is for a Library Services Platform (LSP) combined with a Discovery Layer and a bibliographic data repository.
The request is for a software solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 15).
The technical solution should be flexible enough to support a complex organisation, with the RDL recently formed through a merger of two large academic libraries, and entering a newly formed consortium, cf. section II.2.14, which is likely to face rapid change and expansion.
As the consortium, as well as the tasks and procedures of RDL will evolve and change, RDL foresee the need for extensive and ongoing configurations to all parts of the system.
— Group configurations at a consortium level — to allow for efficient and uniform configurations across all participation institutions/libraries.
— Individual configurations at consortium partner level — to allow for locally determined workflow variations or other locally defined requirements (i.e., customisations that are different from or not relevant to the consortium configurations).
RDL runs a variety of other services that needs to integrate closely with the hosted system solution. Integrations can be done in multiple ways, and RDL is prepared to adjust its adjacent systems to achieve efficient integrations with the LSP and/or Discovery layer based on recognised standards and the availability of high-volume, two-way communication through open APIs.
A core task for the RDL is to provide end-users with access to licensed electronic information resources. The area also presents a pivotal challenge of finding a balance between efficiency and flexibility in a consortium setting. The ERM processes must show robust performance in a variety of consortium models ranging from centralized acquisition and administration, with group processing for all or a subset of consortium partners, to localized acquisition and administration for one consortium partner only. System configurations for interoperability between the LSP, the metadata repository, and the Discovery layer must ensure that the search results end-users get are restricted to resources that they, or their institution, have access to the Discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user. As end users’ information needs and interface expectations vary greatly among user groups and over time, the library needs to configure the interface and search experience for the consortium as a whole, as well as for singular consortium partners.
The limitation of candidates invited to tender will take place after an evaluation of which candidates have documented the most relevant deliveries, see section III.1.3), of the services covered by the contract, see the description in sections II.1.4) and II.2.4).
The evaluation of the most relevant deliveries will be made on the basis of the extent to which the references document experience with delivery of a LSP and/or Discovery platform layer supporting comparable functional needs as described in section II.2.4).
The Contract includes an Option regarding placing the source code in escrow, cf. clause 30 of Contract.
As regards section I.2), it should be noted that the RDL is the contracting authority and is formed by The National Library of Denmark, Arhus University Library and Copenhagen University Library. Copenhage Unniversity Library is also running services for Roskilde University Library. Furthermore, intends to administrate the library services for Aalborg University Library under the contract.
The candidate must submit the European Single Procurement Document ("ESPD") with the following information:
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must submit documentation that the information stated in the ESPD is accurate.