Public procurement notice: Contract Notice
Published: 2016-04-30
Buyer: Oxford City Council
Country: UK
Region: Oxfordshire
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48400000 | 48440000 | 48450000 | 72250000: System and support services
Submission deadline: 2016-05-31
Award criteria: The most economic tender

Technical requirements: Contract for the provision of corporate management systems specifically: Financial Management, Payroll Administration, Human Resources Administration. The Council also invites the market to bid to support and manage the systems under a managed service arrangement for 1 or more of the corporate management systems referenced in the Specification for Lots 1-3.
Financial Management System including: General Ledger (GL) Commitment Accounting Accounts Payable (AP) / Procurement Accounts Receivable (AR) / Debtors Module Budgetary accounting / management Budget preparation / planning Fixed Asset Module Bank Reconciliation Support and Maintenance.
The Financial Management System is forecast to Go-Live 1.4.2017. The Council will agree an implementation plan with the successful contractor. The initial contract term is 5 years from system Go-Live. The maximum contract term is up to 10 years with extension options of 2+2+1 years after the expiry of the initial contract period.
Payroll Administration system including: — Payroll — HMRC interface — Production of HMRC and Pension Fund returns — Online Expenses — Overtime Claims — Time-sheets — Payslips, P60's, P11D's — Pension processing — BACs payments — Support and Maintenance.
The Payroll Administration System is forecast to Go-Live 1.4.2018. The Council will agree an implementation plan with the successful contractor. The initial contract term is 5 years from system Go-Live. The maximum contract term is up to 10 years with extension options of 2+2+1 years after the expiry of the initial contract period.
Human Resources Administration system including: — Recruitment — Performance management including learning and development — Employee and Manager self-service — Support and Maintenance.
The Human Resources Administration System is forecast to Go-Live 1.4.2018. The Council will agree an implementation plan with the successful contractor. The initial contract term is 5 years from system Go-Live. The maximum contract term is up to 10 years with extension options of 2+2+1 years after the expiry of the initial contract period.
Managed Service for 1 or more of the corporate management systems reference in the Specification (Lots 1-3) including: — Service desk — Incident, problem and event management — Change and release management — Capacity planning and demand management — Service Level Agreement management and reporting — Application patching and upgrades — Continuous service improvement.
The Managed Service of the Financial Management System, if awarded, is forecast to Go-Live 1.4.2017. In the event that 1 contract is awarded for a managed service for all 3 systems, the service commencement for the different systems will be dependent on the system Go-Live date i.e. 1.4.2017 for Financial Management System and 1.4.2018 for Payroll Administration and Human Resources Administration systems. In the event that multiple contracts are awarded under Lot 4 the contract commencement date will be determined by the relevant system Go-Live date. The Council will agree an implementation plan with the successful contractor. The initial contract term is 5 years from system Go-Live. The maximum contract term is up to 10 years with extension options of 2+2+1 years after the expiry of the initial contract period.
Contract for the provision of corporate management systems specifically Financial Management, Payroll Administration, Human Resources Administration. Also, a managed service for 1 or more of the systems is also invited. The contract is for an initial term of 5 years with options to extend up to a maximum term of 10 years on the basis of 2+2+1 years after the expiry of the initial contract period.
The full Invitation to Tender document can be obtained via the South East Business Portal. Prospective tenderers are advised that the Council intends to host a Bidders Day on the morning of 19.5.2016 at the Town Hall in Oxford. Any suppliers that are interested in attending the Bidders Day are requested to confirm this by emailing: procurement@oxford.gov.uk The Council's total revenue expenditure on the corporate management systems is currently around 100 000 GBP per annum for software support and maintenance.