Public procurement notice: Contract Award Notice
Published: 2025-09-09
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Services
Procedure: Open procedure
CPV classification: 09000000 | 09132000 | 30160000 | 30163000 | 30163100
Estimated value: 80000000 NOK
Award criteria: price, quality

Technical requirements: The contracting authority shall enter into a framework agreement for a general administrative system for the vehicle fleet, which includes:

Electronic logbook: A system for automatic registration and documentation of driving data (kilometres, routes, purpose of driving etc.) for the Contracting Authority's vehicles. The system shall fulfil the Norwegian Tax Administration ́s requirements for travel logs and simplify handling of professional and private driving.
Fuel cards: Administration of fuel cards for the vehicles, including an overview of fuel consumption, costs and invoicing. The system shall preferably be integrated with fuel suppliers in order to obtain transaction data automatically.
Toll tags: Administration of AutoPASS or equivalent tags for the vehicles, with an overview of passes and toll charges. The system ought to consolidate toll passes per vehicle and facilitate for correct cost distribution.
The aim of the procurement is to achieve an efficient and combined system that gives a full overview of vehicle use and associated costs. The system shall contribute to simpler reporting and reduced administrative work.

Merkand til attendees:

Ørsta municipality will not enter into a fuel agreement until June 2026 at the earliest.
Volda municipality only wants an electronic logbook.
The following elements are not included in this agreement:

Fuel in bulk
Leasing finances
Anywhere within the participating municipalities ́ municipal borders.

Participating municipalities:

Ålesund municipality
Giske municipality
Haram Municipality
Volda Municipality
Ulstein municipality
Ørsta municipality
Weighting:

The award criteria is weighted 100%

Orientation:

Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected.

All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.

Evaluation:

When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached.

The following summed costs will form the basis of the evaluation:

Total cost of fuel (based on a given volume calculation) over 4 years.

Combined administration cost for objects (fuel cards and toll tags) over 4 years.

Total hire cost for an electronic log over 4 years.

The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
The contracting authority uses the exclusionary provision in the PPR § 7-9 fifth section and does not weight climate and environmental considerations in accordance with the second section. The contract is assessed to have a climate footprint and an immaterial environmental impact, and this is justified below.

The procurement concerns administrative and digital services connected to:

Fuel card administration, including invoicing and transaction management.
Administration of toll tags, including registration and re-billing of passes.
Electronic logbook, a digital system for registering instalments.
No physical goods or services are procured that directly affect the municipality ́s environmental impact, such as fuel deliveries, vehicles or workshop services.


Winner: Ayvens Norge AS
Number of bids: 2