Public procurement notice: Qualification System With Call For Competition
Published: 2016-01-12
Buyer: TransQ Qualification, Achillevs Information AB (Sweden) on behalf of the Transport and Post utilities listed in Section VI
Country: NO
Contract type: Supplies
CPV classification: 03000000 | 09000000 | 14000000 | 15000000 | 18000000
Award criteria: The most economic tender

Technical requirements: Transq Qualification System — yearly notification of qualification system for Nordic Rail, transport and postal companies (goods).
Leading Scandinavian transport and postal utilities covering postal services, railway infrastructure as well as transportation activities with associated services use TransQ — Transport and Postal Utilities Qualification System. (See section VI.2) ‘Additional Information’ for complete list of participating utilities.)
TransQ is a joint supplier qualification system with the purpose to cover a large number of product and service categories. TransQ holds information on suppliers of works, services and supplies to the Scandinavian Transport and Postal Industry, and is run and managed on behalf of the subscribing companies by Achillevs Information AB. The purpose of TransQ is to reduce costs and administrative workload to both purchasers and vendors, and to ensure that all vendors' applications are dealt with fairly and consistently.
The qualification process may consist of several stages where the initial qualification stage (Stage 1) is common for all subscribing transport and postal utilities, while more qualification stages may be added by the individual utilities if more information is considered necessary to establish relevant bidder lists. If a subscribing utility would consider that the information available after the initial qualification stage is inadequate to establish a bidder list, a request for additional information will be sent to qualified suppliers (Stage 2). An updated list of covered product and service categories is available at www.achilles.com/transq
The subscribing transport utilities will use the scheme for requirements subject to EU procurement rules but reserve the right to place individual notices for specific requirements where they deem it necessary. The qualification scheme may be used for contracts not subject to EU rules at each subscriber's discretion. It is the intention of the subscribing utilities to allow other Scandinavian utilities to join as users of the TransQ qualification scheme. Upon new companies joining, separate Official Journal/TED notices will be published.
Since January 2007 the participating transport utilities has made it possible for main contractors to participate in TransQ, under special conditions, for procurement purposes.
Conditions to be fulfilled by economic operators in view of their qualification: suppliers and contractors may apply for qualification at any time. Qualification in TransQ requests the suppliers and contractors to complete an order form including company name, address, legal entity No. and contact person and pay an annual qualification fee, levied as a contribution towards the annual administration costs of TransQ. The annual fee is ranging from 4 900 to 9 900 SEK. VAT will be added for Swedish suppliers and contractors.
In addition qualification in TransQ requests the suppliers and contractors as a general rule to complete an electronic questionnaire covering detailed information about: general information, personnel, locations, associated companies, legal and financial information, quality system information, health, safety and environmental system information, capacity information, information regarding products and services offered including references from past supplies.
Certain basic commercial requirements must be satisfied (i.e. up to date with payment of public fees and taxes, public registration of the legal entity, the supplier is not involved in any debt settlement proceedings or in any other way placed under public administration). TransQ is open to manufacturers or distributors making business arrangements directly with the buyer (direct contractual relationship between the manufacturers/distributors and the buyer).
Managing Director/CEO of the supplier or contractor must confirm the validity of the information provided via the electronic questionnaire, and grants the subscribers the right to perform verification audits upon prior written notice.
The preparation of bidder lists will then be established based on suppliers and contractors which have passed the initial pre-qualification.
Please find more information about the qualification requirements and required documentation here http://www.transq.com
The qualification system is in principle of unlimited duration, but supplier and contractor information must be updated minimum once per year. Suppliers and contractors that wish to qualify for the first time can obtain further information about the qualification requirements and process from Achilles referred to in Section 1 (www.achilles.com). For suppliers and contractors already qualified under this scheme a reminder for renewal will be sent directly to such companies well before expiry of the qualification period.
The cost of qualification is ranging from 4 900 to 9 900 SEK payable prior to the dispatch of the qualification documentation. VAT will be added for Swedish suppliers.
Suppliers and contractors already qualified are able to update their information in the qualification system at any time during the qualification.