Public procurement notice: Contract Notice
Published: 2019-10-03
Buyer: DSB
Country: DK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71200000 | 71210000 | 71220000 | 71221000 | 71240000
Estimated value: 80000000 DKK
Submission deadline: 2019-11-04
Award criteria: The most economic tender

Technical requirements: Procurement of Lead Consulting Services in Regards to Design of Repair and Maintenance Facility (RMF) in Næstved
DSB is in the process of procuring new coaches and electric locomotives to support e.g. operation of regional lines in Denmark. This requires an upgrade of the DSB workshop facilities. DSB is tendering for a lead consultant to design a new Repair and Maintenance Facility (RMF). The new RMF will expectedly be located between Næstved and Mogenstrup, on an open field adjacent to the main line between Næstved and Vordingborg. DSB expects to start operation by the end of 2024.
DSB is tendering for a lead consultant regarding the design of a new Repair and Maintenance Facility (RMF) in Næstved. The new RMF is expected to be located between Næstved and Mogenstrup, on a green field adjacent to the main line between Næstved and Vordingborg. It is a major project for DSB and DSB expects to enter into contract with a lead consultant who has the experience and the motivation for a large scale project. The RMF will exclusively support DSB’s new Vectron Locomotives, the existing double-deckers and expectedly DSB’s new coaches, which DSB is in the process of procuring. The tender concerns a lead consultant contract (in the following the agreement) and includes services for planning, approval and designing (both preliminary and detalied design stages) and services related to the execution stages of the maintenance facility. The design shall cover both buildings and infrastructure such as layout of tracks, catenary and interface to route control system. The RMF will contain a maintenance facility (primarily a workshop and a wheel lathe) and service facilities (primarily for cleaning, stabling and shunting). Functions provided at the RMF are expected to be: light servicing and heavy maintenance, long-term renovation work, storage, train cleaning (interior), reprofiling of train wheels (wheel lathe), stabling, maintenance planning and management and facility management.
The future track layout shall incorporate a large degree of flexibility that allows for an effective workflow and throughput of trains. It should be possible for an incoming train to reach any of the functions directly, without being blocked by other trains that are currently serviced at other functions. The project is planned to be tendered for construction as 2 main contracts, 1 regarding buildings and 1 regarding infrastructure and in addition a number of smaller preparatory tenders. The lead consultant will be responsible for the procurement strategy.
The work includes a close cooperation with DSB and the train supplier according to information regarding flow and technical requirements for the maintenance process. Generally spoken the lead consultant will operate in an organisation with a large variety of shareholders and with important interfaces towards other projects. Planning and project magament skills are important and a necessity.
Estimated value of the lead consultant service contract is 80 000 000 DKK and the construction costs are estimated to app. 1 000 000 000 DKK.
If more than 3 applicants fulfill the minimum requirements, see Section III.1.2), the selection of the applicants that will be invited to submit tenders will be based on an overall evaluation of which applicants have documented the most relevant experience in comparison to the agreement described in Section II.1.4), II.2.4) and II.2.6) above in terms of the comparability of the previous services both as regards complexity, nature of services and economic scale. Special emphasis is placed on deliveries of services demonstrating experience with projects concerning (prioritised list):
— infrastructure for trains in permanent shunting areas, e.g., track layouts for shunting and stabling and design of catenary,
The applicant must submit a completed version of the European Single Procurement Document (ESPD, including Part IV), section B, which shall contain information concerning the financial ratios and average annual turnover described below (a-c).
DSB intends to request the applicants to provide documentation for the information provided in the ESPD regarding financial and economic standing, after the pre-qualification of the tenderers. DSB will set an appropriate deadline of no less than 2 and a half weeks to submit the documentation. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline. Before awarding the agreement, the tenderer to whom DSB intends to award the agreement must provide documentation that the tenderer is not subject to the mandatory grounds for exclusion as set out in Section 135 (1) and (3) of the Danish Public Procurement Act. To the extent, such documentation has already been submitted during the tender process, the tenderer shall only resubmit the required documentation if the documentation is no longer deemed valid.
The documentation must be submitted within an appropriate deadline set by DSB of not less than 2 and a halfweeks (18 calendar days) calculated from receipt of the request. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline.
(a) an average total annual turnover of at least 100 000 000,00 DKK within the last 3 financial years;
(b) an average solvency ratio of at least 20 % within the last 3 financial years. The solvency ratio is calculated by dividing equity with total assets (equity/total assets*100);
(c) an average EBIT margin of at least 5 % — calculated by dividing EBIT with turnover (EBIT/turnover*100) within the last 3 financial years.
If the applicant is relying on the capacity of 1 or more other entities, the applicant must prove that the necessary resources from the supporting entity/entities will be made available to the applicant e.g. by producing an undertaking on the part of those entities to that effect, cf. Letter of commitment to the tender conditions. If the applicant is awarded the lead consultant agreement, the supporting entity/entities shall undertake joint and several liability and cosign the lead consulting agreement.


Award value: 80000000