Public procurement notice: Dynamic Purchasing System
Published: 2016-07-21
Buyer: University Hospitals Birmingham NHS Foundation Trust
Country: UK
Region: Birmingham
Contract type: Services
Procedure: Restricted procedure
CPV classification: 85000000 | 85140000: Miscellaneous health services | 85149000 | 85323000
Estimated value: 1200000 GBP
Submission deadline: 2016-08-17
Award criteria: The most economic tender

Technical requirements: This is a notice for social and specific services in accordance with Directive 2014/24/EU of the European Parliament and of the Council Article 74 (and therefore, this procedure is being undertaken in accordance with the ‘light touch regime’ set out therein).
Umbrella, the largest and most integrated sexual health service in the world, is the provider of sexual health services in Birmingham and Solihull. Umbrella is a partnership, led by University Hospitals Birmingham, consisting of a number of community-based organisations, charities and health service providers, with the aim of improving the sexual health and well-being of the people of Birmingham and Solihull. Through establishing an extensive network of primary care facilities in Birmingham only, Umbrella will radically transform where care is accessed to ensure sexual health services are widely available. With this aim UHB is seeking to appoint over 300 pharmacies to offer the ability to:
Once the DPS is established, the Authority will run a competitive tendering exercise (Tender Round) whenever it wants to award a Call-Off Contract under the DPS. Any Call-Off Contracts awarded as a result of Tender Round 1 will commence on 5.12.2016 and will expire on 31.8.2020 (unless terminated in accordance with the contract or unless further extended up to a maximum of 2 years).
— Initiate combined oral contraception, progesterone only oral contraception and contraception injections.
UHB is establishing a dynamic purchasing system (DPS) to commission Sexual Health Services from Community Pharmacies (Pharmacy Partners) in Birmingham. The DPS will consist of the following Lots and Bidders may apply for admission to 1 or both lots.
Organisations that submit an application which meets the minimum selection criteria shall be admitted onto the Dynamic Purchasing System and shall be invited to submit tenders for specific services when these requirements are identified.
It is the intention for the DPS to be open for up to 5 years. This period may be later extended to a maximum of 10 years (on a yearly basis, or by a further 5 years or any duration between 1-5 years as the Authority requires), or conversely shortened or terminated if the Authority's circumstances change. Interested parties are also asked to note that the Authority reserves the right to exercise a ‘break’ option on 31.8.2018.
Option for the Authority to extend the period of the DPS to a maximum of 10 years, exercisable at the Authority's discretion.
Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://heartofengland.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (There is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Please note draft versions of the ITT documentation for this procurement (including the Service Specification and Pharmacy Services Subcontract) will be available for viewing by Potential Providers immediately on the publication of this OJEU Contract Notice. Engagement events for Potential Providers will be held on 20, 25 and 27 July. The purpose of these events will be to provide Potential Providers with further information and details on this procurement. Please note that the event on 20 July is for existing Umbrella pharmacies only.
The Authority intends to use an eTendering system in this procurement exercise. This opportunity and all documentation relating to this opportunity is available on e-tendering system BravoSolution hosted via: https://heartofengland.bravosolution.co.uk New users will be required to register onto the system. All Potential Providers who wish to participate in this opportunity must express interest and submit completed PQQs using the e-tendering system BravoSolution by the deadline specified in Section IV.3.4) Instructions on how to register an interest and submit PQQs can be found at Section II.2.1)
All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
The Authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Potential Providers should be aware of the Authority's obligations under the Act, whereby information provided by Potential Providers in response to this advertisement may be requested by a third party.
(ii) To require further information or clarification from a Potential Provider before considering its response;
(iii) To exclude a Potential Provider from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;

Eligibility requirements: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://heartofengland.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (There is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.