Public procurement notice: Contract Notice
Published: 2023-06-16
Buyer: Politiets fellestjenester
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 72000000
Estimated value: 1200000000 NOK
Submission deadline: 2023-08-18
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The Contracting Authority will enter into a framework agreement for software with several tenderers to cover the Contracting Authority's current and future need for licence-based software. Through the Framework Agreement, the Contracting Authority Would like to continue its efforts to achieve the most optimal and cost-effective licence portfolio possible. At the same time, there is a need to have an overview of all renewals, predictability of costs and control of licence conditions and other terms and rights of use. Further details on who the contract applies to, including who is defined as the Contracting Authority in accordance with the contract, is stated in the Annex 1, point 3 of the framework agreement (SSA-R).
Orders for software are placed by the individual units listed in the contract (SSA-R), Annex 1, point 3, but all orders are channelled and coordinated through a central software team in the Police IT Unit (PIT).
The Contracting Authority will enter into a framework agreement for software with several tenderers to cover the Contracting Authority's current and future need for licence-based software. Through the Framework Agreement, the Contracting Authority Would like to continue its efforts to achieve the most optimal and cost-effective licence portfolio possible. At the same time, there is a need to have an overview of all renewals, predictability of costs and control of licence conditions and other terms and rights of use.
The Contracting Authority has an existing framework agreement for software with three suppliers, wherein the Contracting Authority's total licence portfolio within the agreed upon scope is distributed among the three framework agreement suppliers in accordance with the rules set forth in the framework agreement. Similar types of mechanisms are described in the contract (SSA-R) Annex 2, point 2.
The licence portfolio contains licences from almost 200 manufacturers that span a wide range. For each manufacturer, there are a varying number of different products.
In the framework agreement, renewals, purchases of additional licences and new purchases have been carried out either as direct call-offs or mini-contests. There have been a large number of direct call-offs annually (350 - 450), while the number of mini-contests has been far lower (35 - 45).
Through the framework agreement, consolidations and co-termination of licences have been carried out for some of the manufacturers where the number of licences and their value have been of a certain size. Such consolidation and co-termination is carried out through mini-contests, and expiry dates for the various manufacturers are intended to be distributed throughout the year. This provides a certain spread of mini-contests for renewals. The work on such consolidation shall continue hereunder this framework agreement.
Orders for software are placed by the individual units listed in the contract (SSA-R), Annex 1, point 3, but all orders are channelled and coordinated through a central software team in the Police IT Unit (PIT).
The selection of the suppliers who will be invited to submit tenders, cf. point 3.3 will be based on the degree of fulfilment of the following qualification requirements, as stated in the tender management tool, and the weighting:
The licence portfolio contains licences from almost 200 manufacturers that span a wide range. For each manufacturer, there are a varying number of different products. In the framework agreement, renewals, purchases of additional licences and new purchases have been carried out either as direct call-offs or mini-contests.
Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
• Foreign tenderers: Verification that the tenderer is registered in a company register, trade register or a commerce register in the country where the tenderer is established.
-  A credit rating based on the most recent financial figures. The rating must be carried out by a credit rating agency with a licence to provide such service.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can document his economic and financial capacity by presenting other documents considered suitable by the contracting authority.

Eligibility requirements: Qualification Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: • Norwegian tenderers: Company registration certificate • Foreign tenderers: Verification that the tenderer is registered in a company register, trade register or a commerce register in the country where the tenderer is established.

Award value: 1200000000