Public procurement notice: Contract Notice
Published: 2025-02-07
Buyer: Andel Holding A/S
Country: DK
Region: DK022
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72000000 | 72224100: Systems implementation planning services | 72250000: System and support services | 72263000: Software implementation services
Estimated value: 30000000 DKK
Submission deadline: 2025-03-10
Award criteria: price, quality

Technical requirements: Is the economic operator in in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Is the economic operator bankrupt? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator
Is the economic operator in arrangement with creditors? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).

Eligibility requirements: It is a minimum requirement for prequalification that the Tenderer has had a degree of solidity of at least 20 % in each of the 3 most recent annual accounts.
It is a minimum requirement for prequalification that the Tenderer provides a minimum of 3 and a maximum of 5 references of comparable contracts. The end date of a contract must not be more than 3 years from the date of publication of this tender.

Comparable contracts means contracts of similar financial value, where a tenderer has implemented a workforce management system that supported at 
least 100 field service technicians. 

In the event that there are more than 5 eligible applicants, a selection process will be conducted to prequalify 5 applicants. The selection will be made based on the following criteria:

The most relevant and comparable experience in implementation of a workforce management system for a customer in the utility sector. It will be weighted positively if the implementation process was similar to the one specified in this tender.
According to the Investment Screening Act (https://www.retsinformation.dk/eli/lta/2021/842) economic operators, 
i) who are domiciled outside the EU or EFTA, or
ii) which is under the control of or subject to significant influence as defined in law by a company resident or a citizen from a country outside the EU or EFTA, must apply The Danish Business Authority for permission to enter into a "special financial agreement" within a 
particularly sensitive sector or activity. The ordering party considers that the conclusion of the framework agreement may be subject to requirements for permission. The tenderer should clarify whether 
the applicant's conclusion of the agreement will be covered by such a requirement. Find out more about this at https://erhvervsstyrelsen.dk/aftaler-omfattet-afinvesteringsscreeningsloven.
The total evaluation technical price is 
calculated on the basis of the completed price list in appendix 1.1.
The quality of the offered solution is 
assessed based on the documents mentioned in tender specifications, appendix A - "Tender Evaluation", section 2.3.

The sub-criteria "Quality" is divided into two sub-sub criterias:
• Functional requirements (50 %)
• Non functional requirements (50 %)
The sub-criteria "Implementation" is assessed based on the documents mentioned in tender specifications, appendix A - "Tender Evaluation", section 2.4.

The sub-criteria "Implementation" is divided into two sub-sub criterias:
• The Tenderer’s offered implementation plan (60 %)
• The allocated project team during the implementation (40 %).
In accordance with the Act on the enforcement of the tendering rules, etc. (the act can be downloaded from www.retsinformation.dk), the following deadlines for submitting complaints are accepted:
Complaints about not being prequalified must be submitted to the Complaints Board for Tenders within 20 calendar days from the day after the day on which The Contracting Entity has sent a notification to the affected applicants about who has been prequalified, if the notification has provided a brief statement of the relevant reasons for the decision. In other situations, complaints about tenders must be submitted to the Complaints Board for Tenders before:

1) 45 calendar days after The Contracting Entity has published a notice in the Official Journal of the European Union that The Contracting Entity has entered into a contract. The deadline is counted from the day after the day on which the order has been published.
2) 30 calendar days counted from the day after the day on which The Contracting Entity has notified the affected tenderers that a contract based on a framework agreement with re-opening of the competition or a dynamic procurement system has been entered into, if the notification has provided a brief statement of the relevant reasons for the decision.
3) 6 months after The Contracting Entity has entered into a framework agreement, counted from the day after the day on which The Contracting Entity has notified the affected applicants and tenderers, cf. Section 2, subsection 2, or § 171, subsection of the Public Procurement Act. 4.

At the latest at the same time as a complaint is submitted to the Complaints Board for Tenders, the complainant must notify The Contracting Entity in writing that the complaint has been submitted to the Complaints Board for Tenders, and whether the complaint has been submitted during the standstill period, cf. section 3 of the Act, subsection 1. 

In cases where the complaint has not been lodged during the standstill period, the complainant must also indicate whether a suspensive effect of the complaint is requested, cf. § 12, subsection of the Act 1. The e-mail address of the Complaints Board for Tenders is given in point VI.4.1.