Public procurement notice: Contract Notice
Published: 2019-11-05
Buyer: United Church Schools Trust
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48610000: Database systems
Estimated value: 2000000 GBP
Submission deadline: 2019-11-29
Award criteria: The most economic tender

Technical requirements: United learning is an educational charity that manages 14 independent schools and 75 state sector academies in the UK. The Trust will grow its number of academies at about 5 % per annum over the contract term.
To support the Trust’s ‘Shift to the Cloud’ strategy, we seek a supplier to provide a cloud management information system (MIS) for our state sector primary, secondary and all-through academies. Some of the Trust’s 75 academies have already implemented a cloud MIS, therefore this procurement will provide a cloud MIS to the remaining 60 academies and new academies as they join the Trust. The MIS will be accessed over the internet and hosted in the cloud, with requisite programme management, support and implementation services also provided.
A specification is available to assist suppliers in qualifying the opportunity. Prospective bidders may attend a bidders’ day webinar on 7.11.2019. Obtain details via contact details provided within this notice.
The Trust’s Central Office is in Peterborough, UK. The Trust's schools are located across the UK, see the United Learning website for locations.
The Trust’s requirement is to provide and implement a software-as-a-service (SaaS) based management information system (MIS) in order to deliver the Trust’s ‘Shift to the Cloud’ strategy. The MIS will be accessed over the internet and hosted in the cloud. The product must be capable of supporting the operational, educational management and administrative needs of the Trust’s state sector primary, secondary and all-through academies.
The supplier is also expected to provide a service to the Trust for implementation and support of the MIS that includes: programme and project management, migration, configuration support, integration with third-party software and the Trust’s data warehouse, bespoke customisation (if needed), training, after-sales support, and documentation (e.g. technical, service, training).
Academies across the Trust currently use numerous MIS boltons and exchange data with a significant number of third-party products. The range of functionality delivered by these other products must be either replaced by MIS functionality or supported through integration. Please note that the Trust will lead a third-party product rationalisation project in tandem with the wider MIS implementation programme.
The Trust operates a data warehouse to support trust-wide reporting. Trust-wide access to school data and data warehouse integration requirements are included in the Specification.
The Trust currently supports 75 state sector academies, of which 60 academies require a cloud MIS. Therefore, an estimated programme of 60 academy MIS implementations (including configuration, migration and training) will need to be delivered over a phased 18-month period. In addition, the Trust will continue to grow its number of schools by about 5 % per annum — therefore the supplier will be required to deliver further implementations to the united learning management information system as new schools join the Trust over the term of the contract.
A detailed specification is available that identifies our functional, technical and service requirements to assist suppliers in qualifying the opportunity and to inform proposals. In addition to this, we invite all prospective bidders to attend a bidders’ day webinar on 7.11.2019. Obtain documents and event details via contact details provided within this notice.
Contract term is five (5) years. Initial contract period is three (3) years with the option to renew for a two (2) year extension.
Selection criteria as per the selection questionnaire (SQ). Obtain SQ and supplementary tender documentation via the contact provided within this notice. Suppliers are not required to respond to the specification at this stage – this has been provided for information only.
Selection questionnaire will result in a short-list of three (3) who will be invited to participate in dialogue. An initial tender will be submitted by the short-list of three and evaluated resulting in a short-list of two (2) who will be invited to participate in further dialogue. A final tender will be submitted and evaluated resulting in selection of Preferred Bidder.
The estimated contract Value indicated within this notice has been derived on the assumption that the costs associated with this contract will include project implementation, migration, annual licence/support and ad hoc requests for third party integration and/or bespoke product development over the maximum 5-year contract term.
*Projected number of dialogue meetings shown for reference, subject to further dialogue as and where needed.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 2000000