Public procurement notice: Contract Notice
Published: 2016-02-27
Buyer: NHS Supply Chain acting as agent for NHS Business Services Authority
Country: UK
Region: UNITED KINGDOM
Contract type: Supplies
Procedure: Open procedure
CPV classification: 32560000 | 33190000 | 33196100 | 33196200 | 39100000
Estimated value: 22000000 GBP
Submission deadline: 2016-03-29
Award criteria: The most economic tender

Technical requirements: The Framework Agreement is for the supply of Furniture for Challenging Environments and Related Multi-Sensory Equipment it will be split into 2 Lots:
Lot 1: Furniture for Challenging Environments — This Lot aims to offer furniture for the following environments: Organic Mental Health Environments; Non-Secure Neuropsychiatry & Acquired Brain Injury Units; Residential Recovery Services; Addiction Services; Functional Older-Peoples Services; In-Patient Recovery & Rehabilitation; Crises Houses; Day Treatment Centres; Non-Secure Acquired Brain Injury Units; Locked Rehabilitation; Acute Adult Wards; Psychiatric Intensive Care Units; Low-Secure Units; Medium-Secure Units; Challenging Behaviours; Learning Disabilities; and Electro-Convulsive Therapy. Furniture will include but not limited to single seater chairs 2 seater settees 3 seater settees arm chairs tub chairs high back chairs dining room chairs dining room tables occasional tables wardrobes chest of drawers bedside cabinets and box base beds.
Lot 2 — Multi-Sensory Equipment — This Lot aims to offer Multi-Sensory Equipment this will include but not limited to Bubble Tubes Bubble Screens LED Projectors Infinity Tunnels LED Fibre Optic Light Source Tactile Panel and Media Panel.
This Framework Agreement is for 2 years with the option to extend on one or more occasion for up to a total of 24 months (such option to be exercised at NHS Supply Chain's sole discretion (however for the avoidance of doubt NHS Supply Chain shall be under no obligation to exercise such option).
This Lot aims to offer Furniture for the following environments: Organic Mental Health Environments; Non-Secure Neuropsychiatry and Acquired Brain Injury Units; Residential Recovery Services; Addiction Services; Functional Older-Peoples Services; In-Patient Recovery and Rehabilitation; Crises Houses; Day Treatment Centres; Non-Secure Acquired Brain Injury Units; Locked Rehabilitation; Acute Adult Wards; Psychiatric Intensive Care Units; Low-Secure Units; Medium-Secure Units; Challenging Behaviours; Learning Disabilities; and Electro-Convulsive Therapy. Furniture will include but not limited to single seater chairs, 2 seater settees, 3 seater settees, arm chairs, tub chairs, high back chairs, dining room chairs, dining room tables, occasional tables, wardrobes, chest of drawers, bedside cabinets and box base beds.
‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 5 100 000 GBP to 6 000 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
This lot comprises of thirteen product lines and it is anticipated that approximately 10 Applicants will be appointed However NHS Supply Chain reserve the right to appoint a greater or lesser number in accordance with the tender evaluation process’.
This Lot aims to offer Multi-Sensory Equipment this will include but not limited to Bubble Tubes, Bubble Screens, LED Projectors, Infinity Tunnels, LED Fibre Optic Light Source, Tactile Panel and Media Panel.
‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 400 000 GBP to 500 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure.
This lot comprises of thirteen product lines and it is anticipated that approximately 4 Applicants will be appointed. However NHS Supply Chain reserve the right to appoint a greater or lesser number in accordance with the tender evaluation process’.
‘This is an estimate only as precise quantities of likely purchases are unknown. It is anticipated that in the first year of the Framework Agreement the value of purchases will be in the region of 5 500 000 GBP to 6 500 000 GBP however this is approximate only. The figures below for the total estimated value are based on that initial expenditure’.
‘This Framework Agreement will have the option to extend for a maximum of 24 months in addition to the initial two year period upon review ’.
‘Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents’.
‘The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability’.
‘The Framework Agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of Conduct’.

Eligibility requirements: ‘Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows: Registration: 1. Use URL http://procurement.supplychain.nhs.uk/ISS to access the NHS Supply Chain Procurement portal. 2. If not yet registered: — Click on the “Not Registered Yet” link to access the registration page. — Complete the registration pages as guided by the mini guide found on the landing page. Portal access: If registration has been completed: — Login with URL http://procurement.supplychain.nhs.uk/ISS — Click on the “Supplier Dashboard” icon to open the list of new procurement events. Expression of interest: — View Contract Notice content by clicking on the “View notice” button for the procurement event. This opens a PDF document. — Express an interest by clicking on the “Express interest” button. — To start the response process after the expression of interest has been done select the “My Active Opportunities” option and click on the “Apply” button. — Select the procurement event from the list by clicking on the description — In the detail view click on the orange coloured “Framework Agreement” button to start responding to the tender. Tender response: Header level requirements: Applicants are required to read all Framework Header Documents which can be accessed using the “NHS SC Header documents” button which is located in the “Select framework” tab. Applicants are required to upload the documents (further details are available in Section 8 of the ITT)using the “Supplier header documents” button which is located in the “Select framework” tab. The “Framework questionnaire” tab has no requirement for completion in this Tender Lot level requirements: a preview of the Lot line details can be viewed using the “Lot header” tab by selecting the Lot and using the “Lot line information” button. In order to respond to a Lot Applicants must select the relevant Lot and then use the “Express intent” button. This expression of intent does not place any obligation on the Applicant to respond the action unlocks the ability to respond. The “Supplier lot documents” button in each of the “Lot header” tabs has no requirement for completion in this Tender Complete price offers per line for the Lot by completing the required fields for the lines the Applicant wants to include in the bid using the “Lot line detail” tab. Applicants are required to answer all mandatory Lot specific questions found in the “Lot evaluation criteria” tab The “Lot questionnaire” tab has no requirement for completion in this tender. Applicants are then required to click on the “Terms and conditions” button in the “Submit individual lot response(s)” tab to view and accept the ISS Terms and Conditions. Finally Applicants are required to click on the “SUbmit response to selected lot” button in the “Submit individual lot response(s)” tab to submit their response for the Lot. The actions detailed above must be repeated for each individual Lot an Applicant wishes to respond to. Applicants are able to view their submission using the “Supplier submission report” button found in the “Submit individual lot response(s)” tab. If the Applicant wishes to update their response before the Tender Closing Date and Time is reached it can do so by amending the response and resubmitting following the instructions above. Only the latest submission will be available to NHS Supply Chain after the Tender Closing Date’.