Public procurement notice: Contract Notice
Published: 2016-03-05
Buyer: Pension and Disability Insurance Fund of Macedonia
Country: MK
Contract type: Services
Procedure: Open procedure
CPV classification: 72252000: Computer archiving services
Estimated value: 20000000 MKD
Submission deadline: 2016-03-29
Award criteria: Lowest price

Technical requirements: Procurement of a service for Processing of Documentary And Archival Materials through conversion of the same from roll microfilm into digital images in a format that is appropriate for migration, processing and indexing of the same pursuant to the rules of office and archive work and the needs of the Fund.
Detailed description of the subject matter of the agreement on public procurement is provided in the technical specifications that are an integral part of the tender documentation.
— Statement of the economic operator that in the past 5 years it was not rendered an effective verdict for participation in a criminal organization, corruption, fraud or money laundering.
— Certificate for paid taxes, contributions and other public duties by a competent authority of the country where the economic operator is established.
— Certificate from the Registry of penalties for crimes committed by legal entities, that it was not rendered minor penalty ban on participation in public tender procedures, awarding agreements on public procurement and agreements for public-private partnership.
— Certificate from the Registry of penalties for crimes committed by legal entities that it was not rendered minor penalty for temporary or permanent ban on performing certain activity.
— Certificate that it was not rendered misdemeanor sanction — prohibition to perform profession, activity or duty i.e. temporary prohibition to perform certain activity.
1. Statement that the economic operator meets all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), and Regulation for office filing Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 and the rules for technical personnel and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13);
2. Valid certificate for a certified person for management of information security and certified forms M1/M2 that prove the existence of the employment of the expert in the company;
3. The economic operator should provide an evidence that it possesses an Archival Safe in accordance with the legal acts and the by-laws on archive work by indicating a security specification of the Archive Safe signed by the manager;
4. List of performed archival services (digitalization, description and signature on documentation, selection and validation of archival materials);
5. Statement that it will provide a possibility for an insight of the complete hardware and software equipment, staff, spatial and technical compliance by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process);
1. The economic operator must meet all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), Decree on office and archive operations Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 of the Rules and personnel technical and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13);
2. The economic operator should possess an employee — manager on security of information and information system;
3. The economic operator should possess an archive safe (Media Vault) as a minimally acceptable standard for storage and protection of microfilm tapes;

Eligibility requirements: — Statement of the economic operator that in the past 5 years it was not rendered an effective verdict for participation in a criminal organization, corruption, fraud or money laundering. — Certificate that bankruptcy proceeding is not open by a competent authority. — Certificate that liquidation proceeding is not open by a competent authority. — Certificate for paid taxes, contributions and other public duties by a competent authority of the country where the economic operator is established. — Certificate from the Registry of penalties for crimes committed by legal entities, that it was not rendered minor penalty ban on participation in public tender procedures, awarding agreements on public procurement and agreements for public-private partnership. — Certificate from the Registry of penalties for crimes committed by legal entities that it was not rendered minor penalty for temporary or permanent ban on performing certain activity. — Certificate that it was not rendered misdemeanor sanction — prohibition to perform profession, activity or duty i.e. temporary prohibition to perform certain activity. — Document on registered activity. 1. Statement that the economic operator meets all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), and Regulation for office filing Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 and the rules for technical personnel and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. Valid certificate for a certified person for management of information security and certified forms M1/M2 that prove the existence of the employment of the expert in the company; 3. The economic operator should provide an evidence that it possesses an Archival Safe in accordance with the legal acts and the by-laws on archive work by indicating a security specification of the Archive Safe signed by the manager; 4. List of performed archival services (digitalization, description and signature on documentation, selection and validation of archival materials); 5. Statement that it will provide a possibility for an insight of the complete hardware and software equipment, staff, spatial and technical compliance by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process); — Certificate for security of information and information systems ISO 27.001. 1. The economic operator must meet all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), Decree on office and archive operations Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 of the Rules and personnel technical and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. The economic operator should possess an employee — manager on security of information and information system; 3. The economic operator should possess an archive safe (Media Vault) as a minimally acceptable standard for storage and protection of microfilm tapes; 4. The economic operator should have experience in digitalization (conversion) and archive work; 5. Provided possibility for an insight of the complete hardware and software equipment by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process). — Certificate for security of information and information systems ISO 27.001.
1. Statement that the economic operator meets all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), and Regulation for office filing Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 and the rules for technical personnel and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. Valid certificate for a certified person for management of information security and certified forms M1/M2 that prove the existence of the employment of the expert in the company; 3. The economic operator should provide an evidence that it possesses an Archival Safe in accordance with the legal acts and the by-laws on archive work by indicating a security specification of the Archive Safe signed by the manager; 4. List of performed archival services (digitalization, description and signature on documentation, selection and validation of archival materials); 5. Statement that it will provide a possibility for an insight of the complete hardware and software equipment, staff, spatial and technical compliance by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process); — Certificate for security of information and information systems ISO 27.001. 1. The economic operator must meet all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), Decree on office and archive operations Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 of the Rules and personnel technical and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. The economic operator should possess an employee — manager on security of information and information system; 3. The economic operator should possess an archive safe (Media Vault) as a minimally acceptable standard for storage and protection of microfilm tapes; 4. The economic operator should have experience in digitalization (conversion) and archive work; 5. Provided possibility for an insight of the complete hardware and software equipment by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process). — Certificate for security of information and information systems ISO 27.001.
1. Statement that the economic operator meets all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), and Regulation for office filing Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 and the rules for technical personnel and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. Valid certificate for a certified person for management of information security and certified forms M1/M2 that prove the existence of the employment of the expert in the company; 3. The economic operator should provide an evidence that it possesses an Archival Safe in accordance with the legal acts and the by-laws on archive work by indicating a security specification of the Archive Safe signed by the manager; 4. List of performed archival services (digitalization, description and signature on documentation, selection and validation of archival materials); 5. Statement that it will provide a possibility for an insight of the complete hardware and software equipment, staff, spatial and technical compliance by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process); — Certificate for security of information and information systems ISO 27.001.
1. The economic operator must meet all requirements for the treatment of archival material in accordance with the law on archival material Article 2 point 1, 2, 5, 10, 11 and Article 34 (Official Gazette number 95/12), Decree on office and archive operations Article 45 (Official Gazette number 1/14) Guidelines for the techniques of handling archival and documentary material in the office and archive operations (Official Gazette number 99/14), Article 36 and Article 40 of the Rules and personnel technical and spatial conditions to meet the documentary centers for protection, preservation and use of private archival documentary material Article 2 and Article 4 (Official Gazette number 99/13); 2. The economic operator should possess an employee — manager on security of information and information system; 3. The economic operator should possess an archive safe (Media Vault) as a minimally acceptable standard for storage and protection of microfilm tapes; 4. The economic operator should have experience in digitalization (conversion) and archive work; 5. Provided possibility for an insight of the complete hardware and software equipment by means of a visit and conversation with key employees in the registered economic operators regarding the project. (The information will be kept for internal use for the purposes of the evaluation process). — Certificate for security of information and information systems ISO 27.001.