Public procurement notice: Contract Notice
Published: 2017-08-04
Buyer: Staffordshire County Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33100000 | 33192000 | 33196000 | 33196100 | 33196200
Estimated value: 45000000 GBP
Submission deadline: 2017-09-07
Award criteria: The most economic tender

Technical requirements: The main purpose of the Service is to provide an efficient and effective mechanism which enables Staffordshire and Stoke on Trent residents, their families and carers, to get timely access to the loan of community equipment, where there is an assessed need for such community equipment.
Staffordshire/Stoke-on-Trent with an element of delivery/service to be within the geographical boundary-locked counties adjacent to Staffordshire/Stoke-on-Trent.
The service shall include the warehousing, supply, delivery, repair, collection, recycling and planned preventative maintenance of community equipment across Staffordshire and Stoke on Tent. This shall include standard community equipment products, via an agreed community equipment ICT catalogue and which are subject to collection refund credits, and special community equipment products outside of the scope of the community equipment catalogue which shall not be subject to collection refund credits.
The Service shall include the loan of community equipment to children, young people and adults, predominantly within the administrative areas of Staffordshire and Stoke-on-Trent councils, and occasionally to people residing out of area.
The spend on the contract is variable and envisaged between 37 000 000 GBP to 45 000 000 GBP over the total 7 years depending on partner activity.
Although the Contract is between Staffordshire County Council (Contracting Authority) and the Provider, the Services shall be commissioned (not jointly procured) by the County Council on behalf of the following commissioning partners:
The Agreement term is envisaged to be from 1.6.2018 to 31.5.2022, with an additional option to extend 3 x (separate) 12-month periods, ultimately ending on 31.5.2025.
As a minimum, please refer to the specification and the legal terms of conditions as part of the procurement tender documentation.
Depending upon the uptake of extensions, contract notices could be issued between 1.6.2021 to 31.5.2024.
Legal form to be taken by the group of providers to whom the contract is to be awarded — no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
This is an electronic tender. All submissions must be made via the formal Staffordshire County Council electronic tendering platform — Proactis.
All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register — follow the link to Proactis electronic tendering (https://supplierlive.proactisp2p.com/Account/Login).
If you require urgent assistance regarding the initial usage of the electronic tendering portal please contact the Commercial Team on commercial.team@staffordshire.gov.uk


Award value: 45000000