Public procurement notice: Contract Notice
Published: 2016-02-16
Buyer: Ministry of Defence, Submarines, Maritime Platform Systems (MPS)
Country: UK
Region: Bristol, City of
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 09100000 | 24951100 | 35520000: Parts for warships | 50200000
Estimated value: 10000000 GBP
Submission deadline: 2016-03-25
Award criteria: The most economic tender

Technical requirements: Independent Royal Navy fuels analysis, lubricants technical support, development and testing and test kit overhaul, repairs and PDS and SOAP.
Fuels. Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment. Parts for warships. Lubricants. MOD DE&S Maritime Equipment Systems has a requirement for the independent testing and technical assessment, reporting and consultancy on maritime fuels lubricants and associated products (as scoped in Def Stan 01-5) on a worldwide basis. Along with the management and undertaking of the Spectral Oil Analysis Programme for diesel engine lubricating oil for RN Diesel engines to include programme management with associated fuels and lubricants test kit overhaul, repair and PDS.
MOD DE&S Maritime Equipment Systems has a requirement for the independent testing and technical assessment, reporting and consultancy on maritime fuels lubricants and associated products (as scoped in Def Stan 01-5) on a worldwide basis. Along with the management and undertaking of the Spectral Oil Analysis Programme for diesel engine lubricating oil for RN Diesel engines to include programme management with associated fuels and lubricants test kit overhaul, repair and PDS.
A critical element of this contract is the ability to be and demonstrate independence and impartiality sufficient to allow custodianship with disparate OEM's of a number of fuels, lubricants and associated products formulations sufficient to allow toxicological screening to allow submarine (and other) toxicity assessments. Security clearance of staff will be required as will attendance at NATO and other foreign meetings.
1 Framework Agreement will be let for the requirement for a period of 5 years with an option for 2 additional years.
No business whatsoever is guaranteed under any resulting framework agreement indeed there is not guarantee that any framework agreement will be put in place in relation to this notice. No compensation will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) The overall turnover of the business of the economic operator; and (ii) Where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established; (c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) The overall turnover of the business of the economic operator; and (ii) Where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. If the estimated annual contract value is greater than 40% of the suppliers turnover the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include: 1. Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and 2. State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the suppliers financial status. An overall pass / fail judgment will be made after considering areas such as turnover, profit, net assets, liquidity, grearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
This information will be sought through a Pre-Qualification Questionnaire.