Public procurement notice: Contract Notice
Published: 2019-03-01
Buyer: West Lothian Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48000000
Submission deadline: 2019-04-05
Award criteria: The most economic tender

Technical requirements: West Lothian Council is looking for software to manage all aspects of its vehicle fleet, its workshop and its stores. It aims to improve operational costs, ensure legislative compliance, reduce risk and improve efficiencies. It wishes to replace many of its paper based processes and legacy software applications with a new integrated software solution.
A 3 year contract extension period is available. If the extensions are used they will be implemented annually.
West Lothian Council (WLC) is looking for software to manage all aspects of its vehicle fleet, its workshop and its stores. It aims to improve operational costs, ensure legislative compliance, reduce risk and improve efficiencies. It wishes to replace many of its paper based processes and legacy software applications with a new integrated software solution.
Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a failure score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a failure score of less than 35, the tenderer may be required to submit their last 3 years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun and Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The Council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
It is recommended that candidates review their own Dun and Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun and Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun and Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fails, then the tender submission may be rejected.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tupe: the incoming contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.
Confidentiality: all information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary or quotations for the purpose of submitting the tender. All information supplied by the contractor to the Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall cooperate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such act and/or codes, the Authority shall adhere to the requirements of such act and/or codes in disclosing information relating to this agreement, the project documents and the contractor;
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.