Public procurement notice: Contract Notice
Published: 2025-06-18
Buyer: Ringerike Kommune
Country: NO
Region: NO085
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48100000 | 48730000: Security software package | 48732000: Data-security software package | 48780000
Submission deadline: 2025-07-18
Award criteria: quality, price

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Legally registered company
Requirement: Tenderers shall be a legally registered company, registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation requirement: Norwegian tenderers: Company Registration Certificate. Foreign tenderers: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Credit rating
Qualification requirement: Tenderers must have sufficient economic and financial capacity to fulfil the contract. Documentation requirement: Credit rating carried out by a certified credit institution. The assessment shall be based on the last annual accounts, and it must not be older than 3 months. A credit rating equivalent to low risk will satisfy the requirement. If the tenderer has a justifiable reason (e.g. a recently started company) for not submitting the documentation required by the Contracting Authority, he can document his economic and financial capacity with any other document that the Contracting Authority deems suitable.
Tax Certificate
Qualification requirement: Tenderers shall have their tax, payroll tax and VAT payments in order. Documentation requirement: Tax certificate. The certificate must not be more than six months old. In the event of arrears, an approved repayment plan must also be enclosed from the Norwegian Tax Administration.
Relevant experience
Requirement: Tenderers shall have relevant experience from equivalent deliveries of an IAM system. Documentation requirement: Description of equivalent deliveries in the last three years. The description must include a statement of the contract ́s value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. Tenderers can document their experience by referring to competence of the personnel he has at his disposal and can use this assignment, even if the experience has been worked up while the personnel have served another service provider.
The system shall be intuitive and user friendly for all users, including teachers, students, managers and administrative personnel.  

The user interface must support efficient self-service and user controlled processes, such as password management for pupils and the administration of student users of teachers.  

We are also considering systems that can offer flexible access management and simple administration for managers, especially as regards personnel administrative assignments, such as handling temporary staff.  

In general, the functionality must be adapted to the needs of the different user groups and contribute to a seamless work day.  

Note that the administration interface and overview for IT operational personnel will weigh heavily in evaluating this criteria.

The evaluation of this criteria will be based on the tenderer ́s presentation of the offered system, as well as information that is in the contract's Annex 2.
The contracting authority would like a system that is flexible and can be adapted to future needs. Under this criteria we will therefore assess whether the offered system supports changes in user groups, organisation and integrations with new systems.  

The contracting authority will assess whether the system can easily be scaled, adapted to changes and support further development through integration with new applications and cloud systems. Emphasis will also be put on whether the system supports API integrations and other technologies that enable adaptation and future expansion.

Tenders will be evaluated based on the information stated in the contract's Annex 2.
The contracting authority will assess to what degree the system fulfils the needs and requirements described in the contract Annex 1, based on the tenderer ́s described solution in Annex 2 of the agreement.

The following key functions must be described as part of Annex 2:

User administration for teachers: The solution should offer functionality or apps that give teachers easy access to manage student users and roles.
Self-service password management: For students, the system shall include a self-service app that enables password recovery without the need for IT support.
HRM functionality for managers: Managers shall be able to administer temporary staff and related personnel functions in the IAM system, including giving accesses before employees are registered in the payroll system, as well as accesses and roles for short-term employees.
Automated user processes: The system must cover the entire user life cycle, including onboarding (user creation), ongoing updates of user information across systems, leave process functions and offboarding at end.  
Administration of updated user lists: The IAM system shall be able to keep lists and user data updated in all relevant systems.
Distribution groups: Features for updating and maintaining distribution groups by e-mail based on roles and organisational affiliation.
Integrations: Describe how the system is set up to integrate with, for example, Tidomat API (see the attached API documentation) and the DATABASES MSSQL and MYSQL.

Tenderers ought to respond in detail to all the requirements and needs stated in Annex 1.

The response to this criteria shall be stated in the contract's Annex 2.
The contracting authority will evaluate the tenderer ́s plan for the establishment of the service described by the tenderer in Annex 3.

Tenderers shall also enclose a summary of the resource persons who are planned as key persons for the implementation. The summary (mini-CV) shall document the following: 

relevant higher education (formal competence), 
relevant experience within the requested area (remember the number of years or period), 
relevant courses and certifications within the requested area, 
as well as an estimate of the given time spent. 

The name and any age/birth year of the person, but not addresses, telephone numbers, marital status, leisure interests or other information that does not naturally fit into the three stated categories of information above, shall be given.
The tenderer ́s provided service guarantee and standardised compensations related to running time and assistance, cf. Annex 4 will be evaluated under this criteria.
The evaluation is based on the completed price form, Annex 2 - price form.

All prices are to be given excluding VAT, but including all other fees and costs (e.g. invoicing fees, freight, attendance etc.). For consultancy hours not included in the tender, the government ́s rates for travel can be invoiced in addition.