Public procurement notice: Contract Notice
Published: 2018-06-27
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33168000
Estimated value: 6400000 GBP
Submission deadline: 2018-08-02
Award criteria: The most economic tender

Technical requirements: Scope of this Framework is the supply and delivery of rigid endoscopes and associated accessories, light cables, Endoscopic video camera systems and maintenance and repair to all entities constituted pursuant to the National Health Service(Scotland) Act 1978, (i.e. All NHS Scotland Health Boards, Special Health Boards and the Authority) Including but not limited to: Arthroscopes, Bronchoscopes, Cystoscopes, ENT Scopes, Oesophageoscopes, Hysteroscopes, Laparoscopes, Laryngoscopes, Resectoscopes, Arthroscopes, Flexible fibre scopes, Sheaths and Obturators. Rigid EndoscopyLight Cables. The supply, delivery and installation of Endoscopic video camera systems for use in General Surgery, ENT, Urology, Orthopaedics and Gynaecology. The systems will incorporate camera units, camera heads, DVD capture equipment, light sources, monitors, video printers etc.
It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
(1) All candidates will be required to provide a statement, covering 3 previous financial years including the overall turnover of the candidate in respect of the activities which are similar type to the subject matter of the notice.
(2) All candidates will be required to provide statement of accounts or extracts relating to their business. See contract/tender documentation which incorporates the requirements of the ESPD(Scotland) and the financial period of reporting is the previous 3 years.
1) ISO 13485:2016 Medical devices. Quality management systems - Bidders shall provide evidence in the form of certification to verify certification to ISO 13485:2016 Medical Devices, Quality Management Systems or equivalent.
2) EU Medical Devices Directive (93/42/EEC) — Bidders shall confirm and demonstrate that their organisation complies with EU Medical Devices Directive (93/42/ECC) and evidence that all tendered products are CE marked in compliance with the directive.
3) EU Regulation on Medical Devices 2017/745 — Bidders shall confirm their organisation will commit to comply of the requirements of EU Regulation on Medical Devices 2017/745 from the 25.5.2020.
4) Medical Industry Accredited (MIA) service — Bidders shall confirm that staff who will be assigned to work on the framework will be members, or commit to gain membership prior to the framework start date, of the Medical Industry Accredited (MIA) service which will allow NHS Scotland staff check the credentials of visiting staff to ensure they are properly qualified to enter sensitive areas within a hospital. Please note: some Health Boards may also use other accreditation schemes and suppliers will be required to gain membership of these schemes to gain access to clinical areas within these Health Boards.
5) Delivery Period — It is our expectation that any successful Bidder would be able to make deliveries within a maximum of 2 weeks from receipt of an order.
6) Geographical Area — Bidders shall confirm and evidence organisations ability to provide both training and technical support for all constituent Health Boards of NHS Scotland including the Highlands and Islands.
7) Availability of Spare Parts and Technical Support — Bidders shall confirm that they make available for purchase by the Participating Authority or its agents, any spare parts and components to ensure that the Goods can be maintained in safe working operation for a period of not less than 7 years from purchase and shall use reasonable endeavours to make such spare parts and components available to ensure that the Goods can be maintained in such safe working operation for a further period of three years after expiry of the said 7-year period. Such spare parts and components must be made available irrespective of whether or not the Participating Authority has a maintenance agreement with the Contractor.
8) End of support - Bidders shall confirm that all customers will be notified in writing of end of support dates and a reminder will be issued 2 years prior to the end of support date.
9) Business Continuity Planning — The Bidder shall ensure that they can provide the products and/or services specified within this tender, throughout the agreement period. To ensure that they can achieve this, Bidders are encouraged to develop, and regularly review, an appropriate business continuity plan. The business continuity plan should address all foreseeable circumstances that would affect the daily operation of the provision of products and/or service as appropriate.
Please note this list is not exhaustive and additional mandatory requirements are included within the tender documentation, see tender documents for further details.
All entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS organisation established pursuant to the NHS(Scotland) Act 1978) and any Integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014

Eligibility requirements: It is a requirement of this Framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below. Professional Indemnity Insurance = 2 000 000 GBP Product Liability Insurance = 5 000 000 GBP

Award value: 6400000