Public procurement notice: Contract Notice
Published: 2017-03-07
Buyer: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
Country: UK
Region: LONDON
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71000000 | 71200000 | 71210000 | 71220000 | 71221000
Estimated value: 43000000 GBP
Submission deadline: 2017-03-23
Award criteria: The most economic tender

Technical requirements: The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons acting jointly (the ‘Contracting Authority’) seeks expressions of interest from suitability qualified and experienced economic operators to enter into a four year framework agreement (Authority's reference: FWK1097) to provide multi-disciplinary architectural and engineering design services for the Authority's Strategic Estates' various business as usual projects over a 4 year term. The on-going planned and reactive works to the buildings within the estate include building refurbishment, new build and maintenance projects. The projects and services will utilise the RIBA Plan of Work 2013 and will be carried out to BIM Level 2. The Framework Consultants may be appointed to fulfil projects that fall under other strategic programmes that Strategic Estates is supporting.
The majority of buildings on the Authority's estate are Grade I and Grade II listed buildings, requiring historic building conservation expertise in all aspects of design. Economic operators to be appointed will be practices able to provide an in-house architectural lead with a proven track record of working on projects involving prestigious buildings of significant historical interest, with demonstrable experience of having integrated innovative engineering solutions, within conservation/listed building constraints. For the purposes of the CDM Regulations, in most instances the appointed consultants will be the Principal Designer.
It is envisaged that the majority of individual projects will be progressed by the Authority to planning/design-brief stage whereupon the Authority will then commence the procurement of contractors to carry out the works. Framework providers will also be required to provide services during the construction phase, for occasional redesign upon discovery of site conditions, but predominantly oversight and commissioning to ensure that their designs have been delivered under the NEC3 Supervisory Role.
The Contracting Authority is seeking to appoint up to 4 economic operators who will provide multi-disciplinary design team services and associated professional consultancy services either in-house or sub-contracted through established and effective supply chains. It is envisaged services will include:
In addition, supplementary specialist services will also be required to achieve a fully integrated design service. These specialist services may include but not limited to: Acoustic Engineering, Building Control/Approved Inspector, Asbestos Consultancy services, Workspace Planning Services, Catering Design and Specification Services, Sustainability Assessments, Health and Safety Consultancy, Landscape Architect, Town Planning Consultancy, Public Health Surveys, Glazing Consultant, Geo-Technical Consultancy and Ecology Services.
The objective of the procurement is to establish a framework of consultants from which the Contracting Authority may call-off services either by direct call-off or by re-opening competition.
Note that the Authority is currently finalising the outcome of the tender process for a separate framework agreement for Project, Programme and Cost Management Services Ref: FWK1093. Whilst Suppliers shortlisted for FWK1093 may submit a Selection Questionnaire (SQ) for this framework agreement, suppliers' attention is drawn to Article 24 of the Public Contracts Regulations. Suppliers will need to satisfy the Contracting Authority that irresolvable conflicts will not arise and that an appropriate level of independence will be maintained between cost/building control/programme advice and design advice in relation to call-offs. Failure to satisfy the Authority in this matter may result in the Supplier's disqualification from the procurement process in accordance with Article 57 of the Public Contracts Regulations.
The SQ stage will reduce the number of operators to around six to seven and thereafter, an Invitation to Tender (ITT) stage will follow. The economic operators that have submitted the highest scoring most economically advantageous tender returns will be invited to enter an New Engineering Contract Professional Services Agreement (NEC3 PSA) framework agreement with the Contracting Authority.
The Authority will also be procuring separate frameworks for the following services: (1) Clerk of Works, (2) Building Surveyor, (3) Mechanical and Electrical Engineers, (4) Structural and Civil Engineers and (5) Security Consultancy Services. The Clerk of Works framework will be used for monitoring projects across the estate on behalf of the Parliamentary Design Authority. The Building Surveyor framework will typically be used for projects valued less than GBP 500k and/or projects with limited design complexity. The Mechanical and Electrical Engineers framework will be used for projects requiring a Mechanical or Electrical Engineer lead. The Structural and Civil Engineers framework will be used for projects requiring a Structural or Civil Engineer lead. The Security Consultancy Services framework will be used to appoint Security Consultants to specialist security advice on future projects.
The SQ documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable.
To access these documents select the tender reference FWK1097 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.
If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance.
You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on Thursday 23.3.2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.