Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2019-08-20
Buyer: Police Service of Northern Ireland, Northern Ireland Fire and Rescue, Northern Ireland Ambulance Service
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50000000 | 50110000 | 50112000: Repair and maintenance services of cars | 50112111

Technical requirements: PSNI/NIAS/NIFRS — vehicle bodywork related services. The PSNI Transport services branch (TSB) currently maintains a fleet of approximately 2 300 vehicles. The NIFRS fleet is approximately 380 vehicles and the NIAS fleet approximately 320 vehicles. To support each organisation (authority) in maintaining its fleet many of vehicle bodywork related services are outsourced annually. PSNI will act as the lead authority for the duration of this contract. The purpose of this procurement process is to establish call-off contractual arrangements for the provision of vehicle bodywork related services on the vehicles within the fleet of each authority. The required vehicle bodywork related services will include work described as:
1) Bodywork collision repair e.g. repairs that are required due to the vehicle having been involved in a collision. All collision repair work is currently outsourced;
2) Bodywork refurbishment e.g. refurbishment required not as the result of a collision. This may include works such as replacement of armoured glass, repairs to door hinges, replacement of corroded body parts, painting, fitting of livery, sealing of water leaks for example. Not all refurbishment repairs are outsourced. Please note that these arrangements will be on the basis of ‘as required’ call-off contracts and therefore it is not guaranteed that work will be required in any or all of the service types described above.
This requirement could be defined as a modification to the existing contract under the Public Contracts Regulations 2015 as it meets the following conditions: Regulation 72(1)(a) whereby the change is provided for in the initial procurement documents in a clear, precise and unequivocal review or option clause, which specifies the conditions of use and the scope and nature of the change; and ensures that the overall nature of the contract/framework is not altered. The contract is demand driven and there is scope for demand to flex up. Given the nature of the services, demand cannot be controlled or predicted more accurately therefore Regulation 72(1)(c) also applies whereby the need for the change could not have been foreseen by a ‘diligent’ department provided the changes do not affect the overall nature of the contract or exceed 50 % of the value of the original contract value. The modification is fully within scope and it is the scale of the contract that must be increased to facilitate the volume of demand and it is well with the 50 % of the original contract award value.
PSNI/NIAS/NIFRS — vehicle bodywork related services The PSNI Transport services branch (TSB) currently maintains a fleet of approximately 2 300 vehicles. The NIFRS fleet is approximately 380 vehicles and the NIAS fleet approximately 320 vehicles. To support each organisation (authority) in maintaining its fleet many of vehicle bodywork related services are outsourced annually. PSNI will act as the lead authority for the duration of this contract. The purpose of this procurement process is to establish call-off contractual arrangements for the provision of vehicle bodywork related services on the vehicles within the fleet of each authority. The required vehicle bodywork related services will include work described as:
1) Bodywork collision repair e.g. repairs that are required due to the vehicle having been involved in a collision. All collision repair work is currently outsourced;
2) Bodywork refurbishment e.g. refurbishment required not as the result of a collision. This may include works such as replacement of armoured glass, repairs to door hinges, replacement of corroded body parts, painting, fitting of livery, sealing of water leaks for example. Not all refurbishment repairs are outsourced. Please note that these arrangements will be on the basis of ‘as required’ call-off contracts and therefore it is not guaranteed that work will be required in any or all of the service types described above.
There has been an increase in demand with regard to this contract, PSNI currently have on average 2 collisions per day. This costs involved in body work repairs as a result of a collision can be high based on the respective repair, however the decision for the repair is made against the following criteria:
The armoured vehicles incur additional costs due to their level of protection and the associated costs for the repair of the vehicle, the current fleet of armoured vehicles have to be maintained to a specific standard to ensure that the respective protection levels are maintained.
This contract is also used for refurbishment and painting of Armoured Landrovers, again the demand for this has increased over the contract period to date.


Winner: CPD cannot publish the names of the successful tenderers for security reasons. However, this information can be released to the commission upon request