Public procurement notice: Contract Notice
Published: 2017-01-12
Buyer: Department for Work and Pensions
Country: UK
Region: NORTH WEST (ENGLAND)
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 31625000 | 32235000 | 35121000: Security equipment | 42961100 | 75240000
Estimated value: 900000000 GBP
Submission deadline: 2017-02-08
Award criteria: The most economic tender

Technical requirements: It is the intention of DWP asthe Contracting Authority to put in place a contract for Security Services delivery across the DWP Estate. The services required will include security guarding, installation of new security systems, maintenance of existing security systems and security advice, along with any ancillary, related or incidental services. The DWP Estate currently consists of more than 900 properties with a variety of building usages, including Jobcentres Plus sites and Corporate Centres in central urban and remote rural locations throughout England, Scotland and Wales although the scope of properties covered by this contract will change during the life of the contract. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
DWP intends to award a contract for a period of 5 years with the option to extend this initial period for 2 additional periods of 1 year. This period will include a mobilisation phase ahead of the anticipated service commencement date of 1.4.2018. The estimated value in II.2.6 includes the extension period.
It is our intention to invite the five highest scoring suppliers to the ITT stage. In the event of any tied scores within the five highest scoring bids then this may mean additional suppliers are invited. For example, five suppliers achieve the same and highest score. They would all be invited to the ITT stage and no further suppliers would be invited.
Alternatively; if three suppliers achieved scores placing them 1st, 2nd and 3rd but four other suppliers all achieve the same score placing them joint 4th then all seven suppliers would be invited to ITT stage. As the five highest scoring supplier places have now been filled, no further suppliers would be invited.
An assessment of the suppliers capability and capacity to deliver the services required will be based on the responses given in the Security Services Selection Questionnaire case studies against the criteria contained in the SQ Instructions to Potential Suppliers on BravoSolution.
Suppliers will be assessed against the selection and exclusion criteria as detailed within the Selection Questionnaire. If any of the grounds for exclusion as specified in the Selection Questionnaire documents apply, the Supplier will be excluded from participating further in the procurement. Those Suppliers that are not excluded shall be assessed against the selection and award criteria specified in the Selection Questionnaire documents.
All suppliers who respond to this Notice will be requested to complete a Supplier Selection Questionnaire (SQ) using BRAVO, DWP's e-Procurement Solution, which will request details of their economic and financial capacity.
Any Contracting Entity bidding will be required to have a minimum annual turnover of 160 000 000 GBP in its most recent trading year. Please also see the financial tests referred to in the Supplier Selection Questionnaire (SQ) Instructions to Potential Suppliers.
All suppliers who respond to this Notice will be requested to complete a Selection Questionnaire using BRAVO Solution which will request details of their technical capacity.
The Contracting Authority reserves the right to reject suppliers who cannot demonstrate appropriate experience in the following areas:
Please see the Supplier Selection Questionnaire (SQ) Instructions to Potential Suppliers for further details.
The Contracting Authority in section I.1 is part of the Department for Work and Pensions and is acting on behalf of the Secretary of State for Work and Pensions.
DWP serves over 22 000 000 customers, employing around 90 000 people; roughly 20 % of all Government and Civil Service employees. The Department has the largest proportion of the overall Government civil estate at around 15 %, equating to around 1 500 000 square metres.
DWP does not own any of the property it occupies. 96 % of the estate falls under a commercial agreement, (commonly known as the PRIME contract), that delivers fully serviced accommodation including facilities management services in addition to property/asset management services and Security Services. DWP are seeking to procure services to commence on the expiry of the PRIME Contract from 1.4.2018.
The role of the security services supplier will include the provision of: manned guarding, design, installation, commissioning and maintenance of security systems, 24/7 systems monitoring / control centre and reactive services/incident response and management, also assisting in the risk assessment and preparation of site security specifications.

Eligibility requirements: Suppliers will be assessed against the selection and exclusion criteria as detailed within the Selection Questionnaire. If any of the grounds for exclusion as specified in the Selection Questionnaire documents apply, the Supplier will be excluded from participating further in the procurement. Those Suppliers that are not excluded shall be assessed against the selection and award criteria specified in the Selection Questionnaire documents.

Award value: 900000000