Public procurement notice: Contract Notice
Published: 2018-06-29
Buyer: Yleisradio Oy
Country: FI
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48000000 | 72000000
Submission deadline: 2018-09-12
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Finnish Broadcasting Company Yleisradio Oy requests participants for a competitive negotiated procedure. The objective is to find the best solution /service that can be used to improve the management of music related metadata and usage data and the generation of music declaration reports. With this request to participate Yle is seeking for solutions in 3 different areas:
2) solution(s) for automatically collecting music usage data from different channels, especially from ones that require a lot of manual work at the moment,
The proposed solutions can be independent solutions covering one of these areas. As a whole the main objective is to reduce the amount of manual work involved in the management, collection and reporting of music related metadata and usage data, to harmonize the music related data across Yle and to maintain high data quality and coverage.
Yle broadcasts music and programs that contain music via numerous radio, TV and internet channels. Yle produces and co-produces some of the programs and also acquires programs from both Finnish and international production companies. Music is acquired from various different sources for radio playback and to be used in Yle’s own audio and A/V production. Music that has not been acquired by Yle directly is also broadcasted e.g. embedded in acquired programs that contain music. As other examples, some background music, which has not been acquired by Yle, can appear in Yle’s own productions and visiting DJs can also play their own music they have brought with them to a live radio broadcast. In any case, all music broadcasted or published via any channel, either as playback of individual musical pieces or as part of a live or edited program has to be declared to music copyright collecting societies. This requires collecting and storing various metadata and usage data related to the broadcasted music in such form, that music declaration reports can be generated periodically. The collection and management of music related metadata and usage data is handled by numerous different organization groups within Yle. At the moment the data is also distributed among several different IT systems. In order to ensure data integrity and to avoid overlapping work Yle is aiming to centralize the management of this data into one master data management solution. The new solutions’ features should include comprehensive master data management capabilities regarding various music related metadata and usage data, also extending into management of media and supplementary material stored in another already existing system, avid interplay
MAM. The music usage collection and music declaration reporting parts of the solutions should enable generating music declaration reports automatically, either based on the metadata and usage data collected and stored in the MDM part of the solution, or by an automated music recognition process. In the latter case, it should be possible to link the recognized musical pieces on the generated music declaration reports to the musical pieces stored in the MDM part of the solution. The MDM part of the solution should also enable sharing the same data with external interest groups. All parts of the solution should have extensive interfaces for importing and exporting data and enabling integrations to other systems and 3
Among the candidates who request to participate, the contracting authority will select 5 tenderers to competitive negotiated procedure. If it is necessary to shortlist the number of candidates to be selected, the customer will compare experience of candidates based on references in section procurement object criteria. The candidates will be ranked by the points they gain for references in section procurement object criteria. In case 2 or more candidates get the same score, the one(s) that get more points from additional requirement 1 will be selected. In case candidates have same points in additional requirement 1, the one(s) that get more points from additional requirement 2 will be selected. This will be continued until other(s) have more points from one additional requirement. If candidates have same points from all additional requirements, contracting authority will make the selection by lot. The weighting of the additional reference points are the following:
— requirements related to technical functionality (including migration from legacy system(s)), max. 350 points,

Eligibility requirements: See ESPD-form