Public procurement notice: Contract Notice
Published: 2016-08-26
Buyer: Midlothian Council
Country: UK
Region: East Lothian and Midlothian
Contract type: Services
Procedure: Open procedure
CPV classification: 09121200 | 09300000 | 50720000 | 71314310 | 72225000: Systems quality assurance services
Submission deadline: 2016-09-26
Award criteria: The most economic tender

Technical requirements: Midlothian Council is required, each year, to carry out quality assurance inspections on any gas installations serviced and maintained by the Authorities' various external Gas Contractors. Midlothian Council seeks to appoint a suitably qualified Quality Assurance Auditor (Gas Auditor) to carry out gas quality assurance checks on their behalf, in liaison with the Authorities' Gas Safety Team.
— As an integral element of the duty of care as Landlord, Midlothian Council is required, each year, to carry out quality assurance inspections on any gas installations serviced and maintained by the Authorities' various external Gas Contractors. These inspections should be conducted in some 5 per cent of all applicable domestic properties, and 20 per cent of all applicable commercial properties per annum with the properties inspected each year to vary. This is to ensure that the Gas Contractor has properly and promptly fulfilled the appropriate functions as required by Legislation and the requirements of their applicable contracts to a safe and acceptable standard;
— Midlothian Council seeks to appoint a suitably qualified Quality Assurance Auditor (Gas Auditor) to carry out gas quality assurance checks in on their behalf, in liaison with the Authorities' Gas Safety Team.
Please ensure to raise all queries with the Authority using the Question and Answer facility provided. Directly contacting any member of staff at the Authority a question in relation to this exercise may result in your exclusion from any further involvement. Please highlight any suspected errors or omissions in this manner as soon as they are identified.
— Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015;
— If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established;
— Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships — Gas Safe.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— The Authority will use Experian to check the financial stability / risk associated with a Tenderer, and require that they have at least a score of 51 out of 100, or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.
— Bidders will be required to provide 3 (three) examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the Site Notice.
— Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
— Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.
— Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.
— Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.
— Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Eligibility requirements: — Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015; — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established; — Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships — Gas Safe.