Public procurement notice: Contract Award Notice
Published: 2024-05-28
Buyer: Aarhus Universitet
Country: DK
Region: DK042
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72200000 | 72220000: Systems and technical consultancy services | 72230000: Custom software development services | 72240000
Estimated value: 912053.86 EUR
Award criteria: price, quality

Technical requirements: The call for tenders is held as s a public tender procedure in accordance with Section 56 of the Danish Public Procurement Act (Act no.1564 of 15/12/2015), which means that all interested tenderers are invited to submit bids in response to this call for tenders.  

It must be emphasised that the tenderer and the customer will not be able to negotiate the bids submitted, as specified inter alia in a joint declaration from the European Council and the European Commission concerning Directive 71/305/EEC.
The purpose of this call for tenders is to enter into a contract with a supplier that can assist the customer in the daily work of supporting, operating and developing the customers content management system (TYPO3), as the customer needs to supplement the customer's internal IT department with external staffing. The supplier shall assist the customer with the following non-exhaustive list of tasks: Upgrades, development and maintenance of existing plugins, 3rd technical support and debugging, advice on security issues, consultancy concerning overall technical architecture, compliance related taks, documentation, development and version-upgrading. The customer therefore wishes to enter into a contract with a supplier who can offer a wide number of consultants/developers who have the necessary experience in working with TYPO3, as the customer will often use the supplier for tasks which the customer either cannot solve the tasks, or if the customer does not have sufficient resources to solve the tasks themselves. 

The estimated value of the contract is based on the maximum duration of the contract including the option for prolonged duration

Since the customer assesses that division of the contract into sub-contracts will not give the best solution in commercial terms, this contract is not divided into sub-contracts.

The contract may be used by the customer, which is entitled, but not obliged, to use the contract.
Evaluation of price is based on the “total weighted evaluation price”, cf. Appendix 16.a - The Suppliers prices.
Emphasis is placed on the supplier's solution description in the following appendices: 
Appendix 4.b.i – Allocated employees (45%)
Appendix 4.c.i - Operationel processes (30%)
Appendix 9.i - Transition In (5%) 
Appendix 10.a.i - Support (5%)
Appendix 10.b.i - Application operation and development (5%)
Appendix 12.i - Sequrity (10%).
In the evaluation of  "Quality", the Customer will attach importance to the degree of fulfilment of the aforementioned and will attach it positive weight to the extent to which the bid fulfils the expectations described.
In accordance with section 7(2) of Consolidated Act No. 593 of June 2, 2016, on the Complaints Board for Public Procurement (hereinafter referred to as the "Act on the Complaints Board for Public Procurement"), the following deadlines apply for submitting a complaint:

Complaints about tenders or decisions covered by Sections II or III of the Public Procurement Act or the Utilities Directive, which are not covered by paragraph 1, must be submitted to the Complaints Board for Public Procurement within:
   - 20 calendar days from the day after the dispatch of a notification to the affected applicants regarding the selected party, cf. Section 171(2 )of the Public Procurement Act, when the notification is accompanied by a justification for the decision;

   - 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the publication of the notice;

   - 30 calendar days from the day after the contracting authority has notified the affected bidders that a contract based on a framework agreement with a reopening of competition or a dynamic purchasing system has been entered into, if the notification has provided a justification for the decision;

   - 6 months after the contracting authority has entered into a framework agreement, calculated from the day after the contracting authority has notified the affected applicants and bidders, cf. Section 2, paragraph 2, or Section 171, paragraph 4 of the Public Procurement Act;

   - 20 calendar days from the day after the contracting authority has announced its decision, cf. Section 185, paragraph 2, 2nd sentence of the Public Procurement Act.

A complaint that the contracting authority, in violation of the Public Procurement Act or the Utilities Directive, has entered into a contract without prior publication of a contract notice in the Official Journal of the European Union must be submitted to the Complaints Board for Public Procurement within 30 calendar days from the day after the contracting authority, in accordance with Section 4 of the Act on the Complaints Board for Public Procurement, has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract, provided that the notice contains the justification for the contracting authority's decision to award the contract without prior publication of a contract notice in the Official Journal of the European Union.

In accordance with Section 6, paragraph 4 of the Act on the Complaints Board for Public Procurement, the complainant must, no later than simultaneously with the submission of a complaint to the Complaints Board for Public Procurement, inform the contracting authority in writing that a complaint has been submitted to the Complaints Board for Public Procurement and whether the complaint has been submitted during the standstill period, cf. Section 3, paragraph 1 of the Act. In cases where the complaint has not been submitted during the standstill period, the complainant must also indicate whether a suspensory effect of the complaint is requested, cf. Section 12, paragraph 1 of the Act.

The Complaints Board for Public Procurement's own complaint guide can be found at www.naevneneshus.dk.

Following the notification, a standstill period of 10 calendar days will be held in accordance to paragraph 3 of Act No. 593 of 2 June 2016 on the Danish Act on the Complaints Board for public Procurement. This implies that the customer cannot sign the contract with the winning tenderer before the standstill period has expired.


Winner: Megadev OÜ
Number of bids: 2