Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-06-03
Buyer: Network Rail Infrastructure Ltd
Country: UK
Contract type: Services
CPV classification: 30000000 | 32000000 | 39235000 | 48000000 | 72000000
Estimated value: 10000000 GBP

Technical requirements: Network Rail, HS2 Ltd and Transport for London undertake a multi-billion pound spend through their investment programmes annually. These 3 organisations are currently embarking on procuring jointly a Health and Safety Passport Token Access System to manage controlled access to their respective sites (including site specific controls), manage competence, monitor health exposure and support the safety of lone workers as they work on the infrastructure and sites of the 3 organisations.
Network Rail, HS2 Ltd and Transport for London wish to engage with the market in an pre-procurement engagement to support the development of a procurement strategy and the refinement of requirements which will facilitate effective open market competition and deliver optimum value for money.
The Health and Safety Passport Token Access System should be capable of being deployed across the transport sector, not just in a railway environment. This will include areas such as highways construction and maintenance.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use an auction. The key requirements needed for a Health and Safety Passport Token Access System are expected to include but not be limited to the following, which may be subject to change following the pre-procurement engagement exercise
Controlled site access system, where individuals can obtain access to controlled areas by demonstrating the necessary competence or induction to enter Agnostic system, where individual contractors can select different methods of swipe in, be that biometrics or smart card readers or mobile device readers
Recording of working hours and site access profile to prevent against double shifting Multilayer controlled access system so that high risk areas of sites can have restricted access to only for those permitted to work in that environment
Competence Management System with the ability to display all current and necessary competencies for individuals working on site Create or control visitor records and give temporary access permits
Data share with other systems such as Network Rail, HS2 and TfL internal systems, CITB Construction Skills, CBH Health Data Share Record health status including pre employment and drugs and alcohol screening results, and allow for a risk assessment to be completed to mitigate any health conditions. Ability to surface health controls at the point of work.
Ability to monitor individual health exposure events, for example controlled dust areas, hand arm vibration, and provide warning of individual exceedances as well as set profile for occupational health screening needs.
Records necessary occupational health screening has been completed within a set time-frame and giving permission for individual to continue working. The ability to record, track and protect individual workers working alone in remote locations.
Record future train driver competencies, especially when used as construction railway, before formal licensing is issued.
Data exporting, data must be easily and readily transferable to NR, TfL and HS2 corporate reporting systems such as Tableau, so that data held in the Health and Safety Passport can be used to produce management information.
The Health and Safety Passport Token Access System should be capable of being deployed across the transport sector, not just in a railway environment. This will include areas such as highways construction and maintenance.
Network Rail, HS2 Ltd, Transport for London will be holding a pre-procurement market engagement event currently intended to be held on 10.6.2016 between 10:00 until 12:30 at the following location with suppliers who express an interest in response to this PIN.
Organisations wishing to express interest in attending this pre-procurement market engagement should register their interest in the first instance by providing the following information, via email, to the buyers email addresses listed above.