Public procurement notice: Contract Notice
Published: 2018-05-04
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72225000: Systems quality assurance services | 72226000: System software acceptance testing services
Submission deadline: 2018-05-18
Award criteria: The most economic tender

Technical requirements: Renfrewshire Council are seeking a suitably experienced Business World specialist to support the implementation of Business World in Renfrewshire Council.
Renfrewshire Council are seeking an experienced Business World Consultant in an advisory role to support the implementation of Business World in Renfrewshire Council. The Consultant must have a detailed understanding of the Agresso Product “Business World” and will provide specialist services to support a review and ongoing implementation of Business World.
Human Resources, Payroll, Payroll Parallel Run, Purchase 2 Pay, Core Financials, Sales to Cash and Data Migration.
The initial period will be for 6 months from 1.7.2018 — 31.12.2018, with an option to extend for up to a further 6 months until 30.6.2019. Any extension will be at the sole discretion of Renfrewshire Council.
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
Bidders are required to have a minimum Dun and Bradstreet failure score of 20. Any bidder with a score of less than 20 will be asked to provide additional supporting information to the satisfaction of the Council's risk manager.
It is a requirement of this contract that bidders hold or can commit to obtain prior to formal award of contract, as a minimum, the types and levels of insurance detailed below:
Such insurance shall be maintained for the duration of the period of the Contract and for a minimum of five (5) years following the expiration or earlier termination of the Contract.
Statutory Third Party Motor Vehicle Cover of at least 1 000 000 GBP or where there is no fleet but rather you permit your employees to use their personal vehicles on the business of the company), please provide a letter signed by a person of appropriate authority confirming that the company has ongoing arrangements in place to ensure that their employees' vehicles are appropriately insured and maintained.
The first phase of the works System ready to Go Live for Sales to Cash, Accounts Payable, HR and Payroll must be complete by September 2018. This date must be achieved as existing software licences expire on 30 September with no option to renew.
To achieve a Go Live Date of 30 September for the first phase, the contract must be awarded by 1.7.2018.
The Contract will continue until end December 2018 to support the delivery of the second phase of the Contract, and the Council reserve the right to extend the contract for up to a further 6 months after this date to ensure implementation is complete.
Evidence of your company's insurance certificates detailing the required level of insurance's as per the levels stated within this Contract Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area in Public Contract Scotland Tender Portal.
Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the commercial envelope. A completed copy of the Supporting Documents uploaded within the general attachments area in Public Contract Scotland Tender Portal, please note that documents must be signed by an authorised signatory (a person with the Authority to formally bind the contracting organisation).
The successful service provider will be required to sign a copy of the data processing Agreement on award. Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services / supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.