Public procurement notice: Contract Notice
Published: 2021-12-03
Buyer: Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72200000 | 72210000: Software programming services | 72211000: Systems and user software programming services | 72212000: Platform-specific software programming services
Estimated value: 95000 EUR
Submission deadline: 2021-12-31
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The Department tenders for an online application and assessment portal to administer the Pilot Basic Income Guarantee for the Arts (referred to as BIA), a sectoral support scheme for Artists and Arts Workers. The objective of this process is to review and assess applications that are submitted through the online application function. This online system (the “Portal”) is envisaged to allow processing of the BIA, and will need to be launched in early in Q1 2022 to facilitate the intake of applications.
The immediate requirements necessitate an online portal that incorporates the functionality to submit applications. Specific items include, but are not limited to:
A landing page that provides a description of the BIA scheme along with relevant submission and claim information, training videos, case studies and FAQs
The application form should have the functionality to allow the upload of documents for submissions and claims
While applicants should only have to complete the application form once, there will be an ongoing requirement to communicate via the portal with successful applicants and to allow for surveys to be posted for completion along with the facility to upload other documents on an ad hoc basis.
Functionality to change application submission which in turn notifies the government grant scheme administrator (e.g. Change of Circumstances).
Functionality to generate reports and statistics, update financial information and archive previous documentation.
Ability for relevant staff to update an applicant’s case with additional data/upload additional documents. Common Rules for applications/submissions.
Attachments to an application must be able to be uploaded in various formats, not just PDF. Once submitted, applications cannot be edited, however profiles may be amended by users and applications can be amended by staff through the back end of the Portal.
Staff Portal which facilitates staff and managers to perform their work, this includes the exporting of detailed case management data, updating of applications profiles/applications and payment of grant schemes and an overarching Admin section for the setup/deployment of the system.
Applicant Portal which allows external people to submit applications, access and update their case, and contact the relevant Unit via the creation of a unique applicant profile
The Portal must provide the ability to analyse the outcomes and outputs of the BIA. It must be able to report upon all the elements in an application, once there is a data element as part of an application, it should be reportable. The Cultural Supports Unit needs to be able to record information so that it can provide accurate and up-to-date quantitative and qualitative reporting.


Award value: 95000