Public procurement notice: Contract Notice
Published: 2020-08-21
Buyer: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons and/or The Restoration and Renewal Delivery Authority Ltd
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 45310000
Estimated value: 25000000 GBP
Submission deadline: 2020-09-01
Award criteria: The most economic tender

Technical requirements: The authority is looking to engage two contractors for the supply and installation of security equipment over a maximum term of 6 years (initially a 4-year term with potentially two 12-month extensions). Once appointed onto the framework, mini-competitions or direct awards will be issued based on the NEC3 or NEC4 suite of contracts. An invitation to tender (ITT) will be issued providing full details of the framework. Works will be awarded by mini-competition or direct award, where value for money can be demonstrated. The allocation of the work via direct awards, and to maintain a position on the framework, is likely to be subject to a performance management regime using key performance indicators.
In accordance with regulations 15(2)(a), 21(3) and 53(4) Public Contracts Regulations 2015 the procurement and performance of the contract must be accompanied by special security and confidentiality measures in accordance with administrative provisions in force by the authority aimed at protecting the confidential nature of information. The procurement will be by a three-stage process:
• Stage 1 suitability assessment: the authority will issue a suitability questionnaire (SQ) and other reference documents on 18 August 2020 to assess the suitability of the applicants that have expressed interest by registering PPCS In-Tend e-procurement site. Other documents will be made available to applicants for completion at this stage and relate primarily to the special security and confidentiality measures. The completed SQ together with the HMG Baseline Personal Security Clearance (for the key staff likely to be handling the tender documents) and non-disclosure agreement forms should be returned by 1 September 2020 at 12.00. The assessment of the SQ is estimated to commence on 2 September 2020 and be completed by 15 September 2020;
• Stage 2 application of special security (security clearance) and confidentiality measures: those suppliers that have passed the suitability assessment and provided an executed non-disclosure agreement will be required to obtain HMG baseline personal security clearance (for their key staff handling the tender documents) prior to being able to access the tender documents (only suppliers whose staff have passed the HMG baseline personal security clearance will be able to access tender documents);
• Stage 3 invitation to tender: the target date for tender documents to be issued is 20 October 2020 following the stage 2 security and confidentiality clearance process. Those suppliers that pass the SQ and can demonstrate that they can meet the special security measures (as may be updated or amended, from time to time, to meet new security requirements) applicable at this stage of the procurement will receive the tender documentation. The closing date for the tender submission is estimated to be 19 November 2020. Note that further special security measures will apply during the stage 2 tender process and, furthermore, to the successful Contractors once appointed, in respect of:
• execution of a security aspects letter and information security management plan following contract award;
Regulations 15(2)(a), 21(3) and 53(4) of the Public Contracts Regulations 2015 applies to this procurement. The procurement and performance of the contract must be accompanied by special security measures in accordance with administrative provisions in force by the Authority aimed at protecting the confidential nature of information.
The subject-matter of the framework is linked to the commencement of the Restoration and Renewal (R&R) Programme due to commence in 2026. The works called-off under the framework are necessary and must continue up to and tie into the R&R Programme works. The proposed framework will expire in early 2025 therefore the provision of options to extend the framework term would cover this gap
The SQ/ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in- tendhost.co.uk/parliamentuk. To access the document select the tender reference FWK1129 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In- Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this suitability questionnaire, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on 1st September 2020. Late submissions will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.


Award value: 25000000