Public procurement notice: Contract Notice
Published: 2016-07-12
Buyer: Ministry of Justice (the Authority)
Country: UK
Region: UNITED KINGDOM
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 30210000 | 31710000 | 31712349 | 32000000 | 32260000
Submission deadline: 2016-08-08
Award criteria: The most economic tender

Technical requirements: This contract notice is to inform the market of the competition by which the Authority intends to contract for the supply of electronic monitoring (EM) hardware solutions, including related infrastructure, firmware and software (EM Hardware Services), capable of monitoring a subject's curfew, location and/or exclusion or inclusion from single or multiple areas as directed by the Authority.
This Contract Notice relates to the procurement activity for Electronic Monitoring Hardware Services only. This requirement forms part of an existing integrated contractor model, designed to deliver an end to end EM system and service. The existing integrated contract structure (below) has already been contracted, and these services are not included in the scope of this procurement.
The Authority is to use the CPN procedure in accordance with Regulation 29 of the Public Contracts Regulations 2015. Full details of the intended procurement time-scales will be provided in the tender documentation, however the outline requirements will be as follows:
All potential bidders are to submit an expression of interest request via the procurement portal found at: ministryofjusticecommercial.bravosolution.co.uk
On receipt of this expression of interest, the Pre-Qualification Questionnaire (PQQ) will be provided.
All potential bidders will be asked to submit a completed Pre-Qualification Questionnaire. This will be evaluated according to the instructions provided in the PQQ and a number of bidders will be down-selected to the next stage of the procurement process.
All bidders down-selected from the PQQ stage will be provided with tender and contract documentation to enable them to submit an outline proposal of their solution. This will have the technical and business requirements detailed sufficiently, with additional details on specific areas which will be subject to negotiation during the process. They will also be asked to provide a number of units which will be subject to testing. The specific testing requirements will be detailed in the ISOP documentation. A Bidder Day to discuss the next stage of the procurement process is planned for September 2016.
The testing of hardware units and legal support submissions will be undertaken in accordance with the ISOP documentation. Bidders which supply successfully tested units will proceed to the next stage of the competition, and bidders who provide hardware which does not pass the tests will be deselected at this stage.
Selected areas of requirements (as detailed in the ISOP) will be subject to discrete negotiation seminars. Once these have been completed, final documentation will be provided to those bidders remaining in the competition. The negotiation sessions will focus on bidders' offers and obligations relating to integration with the existing Electronic Monitoring platform, supply chain capability and mobilisation of the full solution, evidential integrity and financial impact.
The final documentation shall be issued to those bidders remaining in the competition, and they will be asked to submit their final and fixed proposal, which will be evaluated according to the instructions as provided in the ISFT documentation.
Before expressing an interest in this competition, bidders should read the associated documentation which provides a high level overview of the scope and context for this initiative, and details the minimum requirements expected for the solution.
The Contract Term will be for a period of 36 months with 3 optional 12 months extensions (3 + 1 + 1 + 1).
Each of the suppliers to the existing contract structure are in addition also bound by a multi-party Integration Agreement. The successful bidder for Electronic Monitoring Hardware Services contract will also be required to enter into the Integration Agreement.
In accordance with the Authority's stated restrictions in the earlier procurement exercise the Electronic Monitoring and Field Services provider (as a single bidder, part of a consortium or special purpose vehicle or as a sub-contractor) will be precluded from expressing an interest in, and bidding for the Electronic Monitoring Hardware Services contract (and this preclusion shall also apply to (a) the subsidiary and holding companies of the Electronic Monitoring and Field Services provider (as defined by s1159 Companies Act 2006).