Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2022-11-25
Buyer: Oslo kommune v/ Plan- og bygningsetaten
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72000000 | 72230000: Custom software development services | 72246000 | 72261000: Software support services | 72262000: Software development services
Estimated value: 4000000 NOK

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Oslo Municipality, c/o the Agency for Planning and Building Services (PBE) intends to enter into a consultant contract with the single person company Sivert Magnus Kalvik, business no. 929 618 807.
The contract is for consultancy assistance for necessary maintenance and adjustments of the agency's case and archive system, DocuLive, with the associated integrated systems and data storage/flow until the agency gradually goes over to Plan & Build 360 from 2023.
As far as PBE is aware, there is currently only one consultant in the market who offers maintenance of DocuLive Planning and Building Cases. PBE has previously had access to the consultant through a contract with TietoEvry, which is the supplier of DocuLive. TietoEvry has not offered an ordinary support and maintenance contract after 2018, as the software is deemed to be not included in their portfolio anymore.
The consultant has now retired from TeitoEvry, and the company can no longer provide support for DocuLive Plan and Building Cases. The retired consultant Sivert Magnus Kalvik now offers these services from his own company.
A voluntary ex-ante transparency notice is being published in accordance with the public procurement regulations (PPR) § 21-5 in order to enter into an assistance contract with the consultant without a contest pursuant to the PPR § 13-4 b number 2.
Over a period of four to five years the Agency of Planning and Building Servcies (PBE) will phase out the current case/archive system DocuLive and go over to TietoEvry's trade system Plan & Build 360⁰.
Until the new trade system is in place, the agency must be able to maintain and adjust DocuLive and accompanying systems in order to ensure maintenance of the agency's production, public systems, and compliance with the relevant legislation. Furthermore, considerable work must be done on preparations for phasing out DocuLive as the agency's case and archive system before and at the transition to a new trade system.
DocuLive has been the agency's case and archive system since 1998, and a lot of the functionality in the programme's various modules and in associated systems has been tailor-made over the years to the agency's processes, activities, public systems, and infrastructure.
The original supplier of DocuLive, TietoEvry, has not offered an ordinary support and maintenance contract since 2018, as the software is not longer part of its portfolio. After this the Agency for Planning and Buildings Services has used a contract with TietoEvry for consultancy services for necessary maintenance and adjustments. As the developer and owner of DocuLive, they have been the only company that has had the competence and specific know-how that the agency needs.
The contract with TietoEvry ended in mid 2022, as their only consultant with competence in DocuLive Planning and Building Cases, Sivert Kalvik, retired. Sivert Kalvik now offers these services from his own company as the only supplier in the market.
Key personnel in the agency have acquired some competence in the operation and maintenance of DocuLive and acommpanying infrastructure/systems. In addition, the agency needs consultancy services in this period with the necessary specific know-how for necessary maintenance and adjustments of DocuLive with accompanying integrated systems and data storage/flow.
DocuLive, with accompanying systems and infrastructure, is vital for the agency, at the same time that the portfolio is comprehensive and also tailor-made for the agency's production through 20 years.
The hired consultant must, in addition to the primary assignments, cooperate with and be an advisor for these key persons, as well as employees and hired persons in the Agency for Development and Competence when required due to use of the municipality's central ICT services. The working language will be Norwegian.
The contract will be entered into without a contest, cf. the PPR § 21-5 pursuant to the PPR § 13-4 b number 2, which allows a procurement to be made without a contest if competition is 'impossible due to technical reasons'. The provision implements parts of article 32 in directive 2014/24, which states that the exemption only applies if 'a reasonable alternative or replacement' cannot be found.


Winner: Sivert Magnus Kalvik
Award value: 4000000