Public procurement notice: Contract Notice
Published: 2020-09-28
Buyer: Embassy of Denmark in Uganda
Country: UG
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 34110000: Passenger cars | 34113000: Four-wheel-drive vehicles | 34114400: Vans | 75211200
Estimated value: 1906900 EUR
Submission deadline: 2020-10-26
Award criteria: The most economic tender

Technical requirements: The Danish Embassy in Uganda requires the delivery of vehicles for its engagements in Northern Uganda under the Northern Uganda Resilience Initiative (NURI) programme and the Democratic Governance Facility (DGF) which covers all the regions in the country.
In order to ensure that vehicles are provided on market terms, the contracting authority will enter into two parallel framework agreements (with the two tenderers who submitted the most and second most economically advantageous tender during the procurement procedure), and reopen competition between the two suppliers.
Immediately after the conclusion of the parallel framework agreements, the contracting authority will request that the suppliers submit bids comprising eleven (11) vehicles for NURI of the Double-Cabin Pickup type.
In addition, the contracting authority expects to procure forty (40) vehicles for DGF during the contract period of the Double-Cabin Pickup, Minibus and Sport Utility Vehicle (SUV) type. The number of vehicles and distribution of types (and the total value of the framework agreements) are only estimated and not guaranteed by the contracting authority. Thus, the contracting authority does not guarantee that the number of vehicles, types or the estimated total value is correct or that the actual expenditure will correspond to the estimated total value.
The vehicles will be used in all types of terrain in Uganda, including in remote areas on rough and muddy gravel roads. The vehicles should be suitable for continuous and strenuous operations in general ‘on and off’ road in tropical conditions, in all areas of Uganda. The vehicles should be of sturdy construction and good quality.
The vehicles must be the manufacturer’s production models that are offered for sale to the public, and able to be legally driven on public roads (street legal). Upon delivery, the vehicles must be new and unused.
Throughout the warranty period, the supplier must provide access to authorised and named service stations in all major regions of Uganda (i.e. North, South, East and West) for maintenance and repair services, and the supplier must be able to provide genuine or original equipment manufacturer (OEM) spare parts at the authorised and named service stations.
Candidates will be selected on the basis of the information concerning technical and professional ability, cf. section III.1.3), in relation to the object of this contract, cf. sections II.1.4) and II.2.4).
In the selection, the contracting authority will specifically emphasise the extent to which the performed contracts compare to the description of this procurement (e.g. the extent to which the previously delivered vehicles are comparable to the specified Double-Cabin Pickup, Minibus and Sport Utility Vehicle (SUV)).
In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.
An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of EUR 13 438 (DKK 100 000/USD 15 932) or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes EUR 13 438 (DKK 100 000/USD 15 932) or more, cf. section 135(5).
An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.
The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):

Eligibility requirements: In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds. An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act. An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of EUR 13 438 (DKK 100 000/USD 15 932) or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes EUR 13 438 (DKK 100 000/USD 15 932) or more, cf. section 135(5). An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act. An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act. The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority): 1) extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2); 2) a declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely); 3) a solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established). Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds. Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis/#/search Economic operators are encouraged to submit all necessary documentation as early as possible.

Award value: 1906900