Public procurement notice: Contract Award Notice
Published: 2024-09-03
Buyer: Finnish Institute for Health and Welfare
Country: FI
Region: FI1B1
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33600000: Pharmaceutical products | 33651670
Award criteria: price
EU fund: eu-funds

Technical requirements: Tenders must be submitted electronically via the Cloudia Supplier Portal. It is the responsibility of the tenderer to submit the tender by the deadline. No compensation will be paid for submitting a tender.

Requirements concerning tenderers and the Article, as well as eventual reports and explanations required in the tender, are described in this Call for Tenders.

All the attachments mentioned in the Call for Tenders should be sent with the tender. The tender must be submitted in writing, in English. Also, the annexes and all related material or correspondence must be in English.

The procurement is carried out under an accelerated procedure in accordance with Section 57 of the Act on Public Procurement and Concession Contracts (1397/2016). The procurement was previously put out to tender as part of a call for tenders "Inactivated polio vaccine (IPV) and Diphtheria-Tetanus-Pertussis vaccine (DTaP) / 2024-2025", for which a public procurement notice was published on the HILMA portal in 12.11.2023 and on the TED portal in 13.11.2023. No tenders were received in the previous call for tenders. The procurement is urgent and critical, which is why it is being carried out under an accelerated procedure. 

The process steps are:

1. Opening the tenders.
2. Inspecting the suitability of tenderers according to the ESPD form.
3. Inspecting that tenders meet the requirements set in the Call for Tender.
4. Comparison of tenders.
5. Making and announcing the contract award decision.
6. Verifying the information given by the awarded tenderer on the ESPD form.
7. Background check by asking the winning tenderer to submit criminal record excerpts.
8. Drafting the procurement contract. A procurement contract is only valid after a written agreement is signed.

THL aims to publish the contract award decision as soon as possible after the deadline for receiving tenders. Delays are possible, but it is estimated that the decision will be published in week 19 at the latest.

The procurement contract can be signed no earlier than 14 days from the time the tenderer has been informed, or is considered to have been informed, of the contract award decision and its grounds (=stand-still period).

The procurement is not divided into different lots, since the object of the procurement is a single product, and dividing the procurement into different lots is inappropriate in view of its totality and purpose.
Finnish Institute for Health and Welfare, later referred to as THL, requested tenders for Inactivated polio vaccine (IPV) to the rescEU project. The Scope of procurement is described in more detail in Annex 1.

The minimum requirements for the articles is described in Annex 1.1.

The contract will be awarded to one Supplier based on a comparison of tenders. Tender that is economically the most advantageous will win the competition.

The contract period shall enter into force once the contract has been signed by contracting parties and expires when all contractual duties of the contract have been performed.

Estimated quantity for the product in described in Annex 6 (restricted to security classification level IV, TL IV). In addition to the estimated quantity indicated in the Annex 6, the Customer is entitled to purchase 100 % extra to the estimated quantities (later referred as "Option"). The Supplier is not obliged to deliver the products under the Option.

Please note that all times given in the Call for tenders refer to local time in Finland.

Call for tenders, Annexes:
Annex 1 Scope of the procurement
Annex 1.1 Minimum requirements
Annex 2 Contract
Annex 3 Security annex
Annex 4 JYSE 2014 SUPPLIES (updated version of April 2022)
Annex 5 Confidentiality commitment
Annex 6 Estimated quantity (restricted, TL IV)

Please note that the numbering of the annexes differs between the Contract and the Call for tenders.
Tender that is economically the most advantageous will win the competition. The contract award criterion is lowest price. The most economically advantageous tender is identified by lowest price.


Winner: Aj Vaccines
Number of bids: 3