Public procurement notice: Contract Notice
Published: 2016-09-14
Buyer: University College London
Country: UK
Region: LONDON
Contract type: Supplies
Procedure: Open procedure
CPV classification: 35125000: Surveillance system | 35125100: Sensors | 48000000 | 48420000 | 48421000
Estimated value: 200000 GBP
Submission deadline: 2016-10-10
Award criteria: The most economic tender

Technical requirements: Due to the investment required for both hardware and software, the sensor occupancy solution must have longevity and be able to be maintained for a period of up to 10 years. Note that this is a framework agreement for 3 years with an option to extend for a maximum period of 10 year.
UCL is highly space constrained both in teaching space and learning spaces. It is not possible to easily increase the number and size of teaching spaces or learning spaces. This means UCL needs to ensure high utilisation of these assets and ensure students can find out where any free learning spaces are located.
UCL require a solution to detect and report human occupancy in teaching, learning and staff spaces within its Estate along with the capability to store information to UCL's data warehouse.
UCL is issuing this tender to select a supplier to provide Occupancy Sensing equipment and related software that provides information to UCL staff and students for occupancy of learning and teaching spaces to increase safe efficiency. Information that the solution is required to produce for these spaces are:
In addition, UCL is seeking to increase the utilisation of staff desks and the chosen technology should be capable of measuring the utilisation of office spaces by detecting whether an office desk is being used at a point in time. Ideally the technology should be portable to enable it to be moved between office spaces as required.
The contract is for 3 years with an option to extend for further periods to 10 years. UCL require options to purchase additional hardware, software including any new modules, licences and associated maintenance and support for the hardware and software, including any upgrades as required over the term of the contract.
As per tender documentation. Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.
Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.
The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part.
All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.
Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl in order to receive documentation. After registering, you should express an interest in the relevant tender and the tender documentation can then be downloaded.
All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or e-mail. It is bidder's responsibility to ensure that their documents are uploaded on time and to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to return deadline times.
In accordance with Regulation 86 of the Public Contracts Regulations 2015, UCL will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with an Award Decision Notice. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

Eligibility requirements: As per tender documentation. Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015. Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015. Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.
Any requirements are set out in the Invitation to Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.