Public procurement notice: Contract Notice
Published: 2016-01-26
Buyer: University of Bath
Country: UK
Region: Bath and North East Somerset, North Somerset and South Gloucestershire
Contract type: Services
Procedure: Restricted procedure
CPV classification: 30100000 | 30121200 | 30121300 | 30123000 | 30125000
Estimated value: 2000000 GBP
Submission deadline: 2016-02-22
Award criteria: The most economic tender

Technical requirements: Printing services. Reproduction equipment. Office machinery, equipment and supplies except computers, printers and furniture. Parts and accessories of photocopying apparatus. Maintenance and repair of office machinery. Services related to printing. Photocopying equipment. Hardware integration consultancy services. Office and business machines. Document management services. Printers and plotters. Printing and graphics equipment. Printing machinery. Parts of printing or bookbinding machinery. Print utility software package. Print utility software development services. The University of Bath is seeking tenders for a ‘second generation’ Managed Print Service. We are seeking to appoint a contractor who can undertake to supply, implement and maintain a range of appropriate networked hardware and associated software, throughout the University estate.
We are seeking to appoint a contractor who can undertake to supply, implement and maintain a range of appropriate networked hardware and associated software, throughout the University estate. The chosen solution must be reliable and robust. The Operational Support must target 100 % uptime from the software solution and manage the hardware side of the solution so that maximum availability is maintained, even during busy periods, such as multiple assignment hand in periods and the start of the academic year. The current fleet is owned by the University and there are 363 devices. 84 % of the print/copy volume is from staff. In terms of number of prints and copies per year, the University currently prints approximately 17 million mono and 2 million colour copies as part of its current MFD fleet. The University is seeking a refresh of the fleet which will need to provide the following services for staff and students:
Provision of copying and, ideally, printing (including from mobile devices), for guests is also required.
The initial contract period will be 5 years with the option for 3 annual extensions up to a maximum of 8 years. The University reserves the right to award the extension periods as 3 individual extensions of 1 year or 1 single extension of 3 years depending upon circumstances after 5 years.
It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as Amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 (TUPE) may apply for this contract. Potential bidders are advised to form their own view on whether TUPE applies, obtaining their own legal advice and carrying out due diligence upon issue of the Invitation to Tender.
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
This tender is being conducted as part of the University of Bath's eTendering programme run in conjunction with BIPS DELTA. Expressions of interest in this opportunity, further information and/or documents are available at: https://www.delta-esourcing.com To express an interest in this opportunity you must register on this site to obtain a login and password (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the home page. You must log in and go to Your Response Manager and add the following Access Code: 7M75CD3QP4. Please ensure you follow all instructions provided to you there. The deadline for submitting your response is 14:00 hrs on the 22.2.2016. Please ensure that you allow plenty of time when responding especially if you are required to upload response documents. Please note late responses cannot be accepted. If you experience any technical difficulties please contact the Delta eSourcing help desk on +44 8452707050 or email helpdesk@delta-esourcing.com
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Eligibility requirements: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority. Please see Pre-Qualification Questionnaire. (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance. (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Please see Pre-Qualification Questionnaire. Please see Pre-Qualification Questionnaire. Please see Pre-Qualification Questionnaire. Please see Pre-Qualification Questionnaire.
(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance. (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Please see Pre-Qualification Questionnaire. Please see Pre-Qualification Questionnaire.
(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance. (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) A statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available. Please see Pre-Qualification Questionnaire.
Please see Pre-Qualification Questionnaire.
Please see Pre-Qualification Questionnaire. Please see Pre-Qualification Questionnaire.