Public procurement notice: Contract Notice
Published: 2019-11-19
Buyer: Greater London Authority (GLA)
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71000000 | 71300000 | 71310000 | 71314200: Energy management services | 71314300: Energy-efficiency consultancy services
Estimated value: 3000000 GBP
Submission deadline: 2019-12-17
Award criteria: The most economic tender
EU fund: ERDF

Technical requirements: This procurement process is being conducted under the Restricted Procedure pursuant to Regulation 28 of the Public Contracts Regulations as amended (‘PCR 2015’). The procurement process for the GLA 81353 — Programme Delivery Unit for the Retrofit Accelerator — workplaces is being managed by Transport for London (TfL) on behalf of the Greater London Authority (GLA) the ‘Contracting Authority’ and the services will be jointly funded by the GLA and the European Regional Development Fund (ERDF).
The Contracting Authority is looking to appoint a Service provider to be the Programme Delivery Unit (PDU) of the Retrofit Accelerator — workplaces programme, currently known as RE:FIT (please refer to VI.3) Additional information), to deliver this award winning programme on behalf of the GLA in the capital.
— the Greater London Authority (GLA) and the European Regional Development Fund (ERDF) are co-funding a Programme Delivery Unit (PDU) to deliver the services of the Retrofit Accelerator – workplaces programme to support public sector organisations to retrofit their buildings to save energy and carbon by going through the RE:FIT framework,
— this procurement exercise is being undertaken to appoint a single specialist service provider to assume the role of the Programme Delivery Unit.
Working primarily with public sector organisations, the PDU is expected to achieve specific key targets/key performance indicators (KPIs) by the end of the 2 and a half years of the contract. These are detailed in the procurement documents. There are four KPIs:
— energy saved per year in public sector buildings supported by the PDU – this is an ERDF contractual target by 30.9.2022 and the appointed PDU would not start at 0 but at the level achieved by the current PDU by 31.3.202,
— tonnes of carbon saved annually in public sector buildings supported by the PDU – this is an ERDF contractual target by 30 .9.2022 and the appointed PDU would not start at 0 but at the level achieved by the current PDU by 31.3.2020,
— number of new access agreement signed (new London public sector organisations accessing the Retrofit Accelerator — workplaces programme),
— number of buildings supported for retrofit (defined as reaching the detailed design stage (i.e. a final Investment Grade Proposal)).
— to accelerate the delivery of energy, carbon and cost saving retrofit projects for public buildings and assets in London,
— to recruit new organisations to undertake energy saving and generation retrofit projects through the Retrofit Accelerator for workplaces programme using a researched and targeted approach to business development,
— to maintain relationships with organisations who are using or who have previously used the programme, to facilitate further stages of existing retrofit projects and develop and implement new ones,
—— to access, prepare and procure energy conservation measure (ECM) and energy generation works and/or optimisation services, primarily using an energy performance contracting model through the RE:FIT framework but also through other procurement routes where appropriate;
—— to establish projects that maximise the opportunity for clients and target clients, by linking a range of technical, funding, financing and commercial solutions and through the provision of coaching, training and/or guidance;
— to oversee all London projects run through the RE:FIT framework, from project initiation, to the design and delivery of works, to the monitoring and verification (M&V) process,


Award value: 3000000