Public procurement notice: Contract Notice
Published: 2022-03-25
Buyer: Utenriksdepartementet
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 60000000 | 60112000 | 60161000 | 60400000: Air transport services | 60421000
Estimated value: 20000000 NOK
Submission deadline: 2022-04-18
Award criteria: The most economic tender

Technical requirements: The Ministry of Foreign Affairs (UD), c/o the Unit for Joint Services, invites tenderers to participate in an open tender contest for the procurement of international dispatches and customs clearance services.
The contract will cover UDs and the Norwegian foreign service missions' need for global international dispatch services. The foreign service consists of UD and just under 100 foreign service missions.
The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. In addition, there will be weekly dispatches from the foreign service missions to UD.
The contract will cover UDs and the Norwegian foreign service missions' need for global international dispatch services. The foreign service consists of UD and just under 100 foreign service missions.
The service includes the collection and express delivery of dispatches between UD's main office and the foreign service missions. UD sends one or more daily dispatches. The tenderer must therefore collect dispatches at a scheduled time from UD once a day. In addition, there will be weekly dispatches from the foreign service missions to UD. These dispatches are made to order. The foreign service mission will be the orderer.
The framework agreement is for dispatches up to 300 kg. The dispatches cover, but are not limited to, normal post such as letters and packages that are sent between UD and the missions, and also goods that the foreign service missions procures from Norwegian equipment suppliers in Oslo and the surrounding area, (for example, ICT equipment, furniture, lighting, supplies, etc.). These goods are normally collected from UD, but at times the tenderer will have to collect the order from the relevant equipment supplier.
The tenderer must carry out the necessary customs declarations (import and export declarations) with associated document processing, prior notification to the importing country’s authorities and advance payment of customs and duties where necessary. Dispatches are to be sent as a Diplomatic Pouch, so that customs fees and VAT will only accrue in exceptional cases. The tenderer must be able to process simplified customs declaration procedures for diplomatic post and goods, hereunder exceptions from payment of customs and duties, where this is introduced.
The framework agreement does not cover third party dispatches, i.e., dispatches between two foreign service missions.
The ability to deliver to these destinations will be an advantage in the evaluation, se the rules for the procurement, evaluation of options.
The above-mentioned options will be exercised on the same terms and conditions that apply under this contract. It is emphasized that the contracting authority is not obliged to exercise the options.
Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
- Confirmation that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.
Requirement: The tenderer must have the adequate economic and financial capacity to carry out the assignment.
The tenderer's Annual Financial Statements (including notes with the Board's and auditor's reports) from the last 2 years.
If the Annual Financial Statements for the previous year are not finished before the tender deadline for this contest, the preliminary Annual Financial Statements for the previous year must be enclosed.

Eligibility requirements: Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation: Norwegian tenderers: - Company Registration Certificate Foreign tenderers: - Confirmation that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Award value: 20000000