Public procurement notice: Contract Notice
Published: 2017-11-18
Buyer: The Chancellor, Masters and Scholars of The University of Cambridge
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services
Submission deadline: 2017-12-18
Award criteria: The most economic tender

Technical requirements: The University requires a 24 hour, 7 day per week security service for 2 years in the first instance for a secure Data Centre facility operated by the University of Cambridge.
A modern, energy efficient Data Centre was constructed by the University of Cambridge in 2014 as part of an ongoing programme of investment in energy and carbon management. The facility is designed to provide a highly efficient and secure Data Centre Service to multiple University Institutions. The Data Centre is situated on the West Cambridge site and occupies a bespoke two storey building of approximately 2 200 square metres. The building mainly houses computer and operational plant equipment with a small number of operational and maintenance support staff. Site access will be restricted to essential staff and contractors required to maintain and operate the computer and plant equipment.
A trained and SIA licensed uniformed officer is required to carry out static security and entry control duties based in the building's security office covering 24 hours per day, 7 days per week including all public holidays.
Duties to be carried out would primarily be concerned with the security of the building, particularly external points of entry, monitoring fire and other alarms, flood hazards and minimising the risk of offences against the building and any staff whilst on the premises. Duties will also include the management of Data Hall Cabinet keys, using a Traka system, to ensure only authorised personnel gain access to computer equipment.
The University is subject to increasing financial pressures and is constantly reviewing Services to achieve greater efficiencies in order to continue to deliver world class standards. It expects the same approach to efficiency identification and delivery from its suppliers. Consequently, it expects successful suppliers to maximise their own efficiency to ensure that prices throughout the life of the contract are as competitive as possible. Tenderers are expected to explain in their bid how they will ensure that on-going prices remain consistently competitive.
1.1 The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU of the European Parliament and of the Council) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
1.2 The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
1.3 Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word ‘shall’ or ‘must’) may be rejected by the University acting in its sole discretion.