Public procurement notice: Contract Notice
Published: 2016-02-16
Buyer: University for the Creative Arts
Country: UK
Region: Surrey
Contract type: Services
Procedure: Open procedure
CPV classification: 72232000: Development of transaction-processing software | 72245000
Submission deadline: 2016-03-11
Award criteria: Understanding of business of UCA, higher education (HE) and further education (FE) sector, Staff expertise, Experience of delivering end to end IDM Solutions successfully, Experience in implementing MiM in complex environments, Ability to implement within a 6 month window, Microsoft partner status, Commercial/costs

Technical requirements: Understanding of business of UCA, higher education (HE) and further education (FE) sector
Staff expertise
Experience of delivering end to end IDM Solutions successfully
Experience in implementing MiM in complex environments
Ability to implement within a 6 month window
Microsoft partner status
Commercial/costs
Identity management is a broad administrative area that deals with identifying individuals in a system and controlling their access to resources within that system by associating user rights and restrictions with the established identity.
At the most basic level, identity management involves defining what users can do on the network with specific devices and under what circumstances. At UCA there is a wide range of requirements that need to be managed and identity management will enhance security by providing a single definition point.
— To utilize office 365 which also provides user storage. This will reduce the demand for space on the network and reduce the backup requirement.
Unless otherwise stated in the Contract and/or the Purchase Order, payment will be made by the end of the month following that in which a valid and accurate invoice is received, for work completed to the satisfaction of the University.
Value Added Tax, where applicable, shall be shown separately on all invoices as a strictly net extra charge.
Disbursements necessarily incurred by the Supplier in the execution of the Contract will be refunded by the University only if agreed in writing by the University in advance.
‘University’ means the University for the Creative Arts (UCA) unless redefined in the Contract documents and/or the Purchase Order.
‘Work’ means the work to be performed and the services to be rendered as specified in the Contract and/or the Purchase Order.

Eligibility requirements: Not Applicable. The evaluation of Completed Tenders will consist of the assessment of Supplier Capability and, for those Potential Providers who pass this stage, the evaluation of Costed Proposals. The award of any contract will be on the basis of the Most Economically Advantageous Tender, as defined by the evaluation criteria. The tender response shall include the following separate documents: A Costed Proposal including: Total cost for the Project as detailed Ongoing operating costs which have not been included in the Total Cost. Proposed service delivery and implementation plan. A detailed response to the Supplier Capability requirement detailed above. Proposed fee and payment arrangements (all figures to be shown before and after addition of VAT, where relevant). The completed Tender Declaration — please contact procurement@ucreative.ac.uk for template. The University requires evidence of the capacity and capability of a Supplier to fulfil the requirement. UCA requires all tenderers to provide examples/case studies of similar projects they have worked on; including Microsoft ID Management Implementation and other FE/HE Projects. UCA has many applications running on its network and to access these applications users, in many instances, manage their own access on each of the systems. The management of electronic identities is a key strategic project for UCA. The Project Specification. Appropriate Licenses and Hardware will be provided by UCA and do not form part of this tender. The successful contracting organization will be required to undertake: 1. Analysis. Undertake comprehensive business analysis to allow detailed scoping of the project. This is a key element in understanding the challenges and risks that will be encountered. 2. Design. — Undertake design governance and technical coordination, creation of Deployment and Adoption Plans. — Create Cloud Identity Low Level Design and Test Plan. — Undertake Exchange Online / Hybrid Design — High Level design and Schedule of work creation. — Ensure UCA High Level Design Sign Off. — Create Exchange Online / Hybrid Design — Low Level design and Test Plan creation. — Design Microsoft Internet Manager (MIM)/ Federated Identity Management (FIM) implementation and create work schedule. — Undertake MIM/FIM application connector analysis for In-house systems including: SITS, HR Pro, MyUCA(Blackboard), Agresso, Online PDR, Payroll. — Undertake Exchange needs analysis. — Create an Exchange Online / Hybrid Design - — Undertake MIM/FIM needs analysis. — Complete MIM/FIM High Level Design and Schedule of work. — Complete MIM/FIM Low Level Design and test plan. — Undertake MIM/FIM application connector analysis. 3. Build. — Undertake Project planning meetings, resourcing, reporting and change management tasks. — Deploy Azure Active Directory (AD) Sync for Single Sign On. — Undertake Remediation of On-Premise Exchange solution to support Office 365 Hybrid enablement. — Configure Exchange Online Hybrid solution with on premise Exchange. — Undertake Exchange Online, RBAC, EAS, and email routing and protection configuration. — Build and configure MIM/FIM Infrastructure. — Deploy MIM/FIM connectors for applications (assumption of 4 selected). — Develop of HR Data Staff Feed. — Develop of SITS Student Feed. — Identify Office 365 Champions, Document migration strategy, migration plan and communication plan. — Develop migration strategy, migration plan and Communication plan 4. Test. — TEP for Single Sign on (SSO) services with Office 365. — TEP against test mailboxes for Exchange Online. — Perform and report on Test plan for MIM Platform. — Perform and report on Test plan for MIM Components and provisioning rules. — Undertake remediation of Identity and Exchange. — Develop Office 365 migration scripts, migration process and test 5. Deploy. — Manage Migration. — Deploy Management Agents to the live environment. — Train the Trainer/Champions on Office 365. 6. Tender aim and success criteria: Ensure single sign on works across the network and gives access to all the agreed systems. Users should be able to move between systems using 1 identity.
The evaluation of Completed Tenders will consist of the assessment of Supplier Capability and, for those Potential Providers who pass this stage, the evaluation of Costed Proposals. The award of any contract will be on the basis of the Most Economically Advantageous Tender, as defined by the evaluation criteria. The tender response shall include the following separate documents: A Costed Proposal including: Total cost for the Project as detailed Ongoing operating costs which have not been included in the Total Cost. Proposed service delivery and implementation plan. A detailed response to the Supplier Capability requirement detailed above. Proposed fee and payment arrangements (all figures to be shown before and after addition of VAT, where relevant). The completed Tender Declaration — please contact procurement@ucreative.ac.uk for template.
The University requires evidence of the capacity and capability of a Supplier to fulfil the requirement. UCA requires all tenderers to provide examples/case studies of similar projects they have worked on; including Microsoft ID Management Implementation and other FE/HE Projects. UCA has many applications running on its network and to access these applications users, in many instances, manage their own access on each of the systems. The management of electronic identities is a key strategic project for UCA. The Project Specification. Appropriate Licenses and Hardware will be provided by UCA and do not form part of this tender. The successful contracting organization will be required to undertake: 1. Analysis. Undertake comprehensive business analysis to allow detailed scoping of the project. This is a key element in understanding the challenges and risks that will be encountered. 2. Design. — Undertake design governance and technical coordination, creation of Deployment and Adoption Plans. — Create Cloud Identity Low Level Design and Test Plan. — Undertake Exchange Online / Hybrid Design — High Level design and Schedule of work creation. — Ensure UCA High Level Design Sign Off. — Create Exchange Online / Hybrid Design — Low Level design and Test Plan creation. — Design Microsoft Internet Manager (MIM)/ Federated Identity Management (FIM) implementation and create work schedule. — Undertake MIM/FIM application connector analysis for In-house systems including: SITS, HR Pro, MyUCA(Blackboard), Agresso, Online PDR, Payroll. — Undertake Exchange needs analysis. — Create an Exchange Online / Hybrid Design - — Undertake MIM/FIM needs analysis. — Complete MIM/FIM High Level Design and Schedule of work. — Complete MIM/FIM Low Level Design and test plan. — Undertake MIM/FIM application connector analysis. 3. Build. — Undertake Project planning meetings, resourcing, reporting and change management tasks. — Deploy Azure Active Directory (AD) Sync for Single Sign On. — Undertake Remediation of On-Premise Exchange solution to support Office 365 Hybrid enablement. — Configure Exchange Online Hybrid solution with on premise Exchange. — Undertake Exchange Online, RBAC, EAS, and email routing and protection configuration. — Build and configure MIM/FIM Infrastructure. — Deploy MIM/FIM connectors for applications (assumption of 4 selected). — Develop of HR Data Staff Feed. — Develop of SITS Student Feed. — Identify Office 365 Champions, Document migration strategy, migration plan and communication plan. — Develop migration strategy, migration plan and Communication plan 4. Test. — TEP for Single Sign on (SSO) services with Office 365. — TEP against test mailboxes for Exchange Online. — Perform and report on Test plan for MIM Platform. — Perform and report on Test plan for MIM Components and provisioning rules. — Undertake remediation of Identity and Exchange. — Develop Office 365 migration scripts, migration process and test 5. Deploy. — Manage Migration. — Deploy Management Agents to the live environment. — Train the Trainer/Champions on Office 365. 6. Tender aim and success criteria: Ensure single sign on works across the network and gives access to all the agreed systems. Users should be able to move between systems using 1 identity.
The University requires evidence of the capacity and capability of a Supplier to fulfil the requirement. UCA requires all tenderers to provide examples/case studies of similar projects they have worked on; including Microsoft ID Management Implementation and other FE/HE Projects.
UCA has many applications running on its network and to access these applications users, in many instances, manage their own access on each of the systems. The management of electronic identities is a key strategic project for UCA. The Project Specification. Appropriate Licenses and Hardware will be provided by UCA and do not form part of this tender. The successful contracting organization will be required to undertake: 1. Analysis. Undertake comprehensive business analysis to allow detailed scoping of the project. This is a key element in understanding the challenges and risks that will be encountered. 2. Design. — Undertake design governance and technical coordination, creation of Deployment and Adoption Plans. — Create Cloud Identity Low Level Design and Test Plan. — Undertake Exchange Online / Hybrid Design — High Level design and Schedule of work creation. — Ensure UCA High Level Design Sign Off. — Create Exchange Online / Hybrid Design — Low Level design and Test Plan creation. — Design Microsoft Internet Manager (MIM)/ Federated Identity Management (FIM) implementation and create work schedule. — Undertake MIM/FIM application connector analysis for In-house systems including: SITS, HR Pro, MyUCA(Blackboard), Agresso, Online PDR, Payroll. — Undertake Exchange needs analysis. — Create an Exchange Online / Hybrid Design - — Undertake MIM/FIM needs analysis. — Complete MIM/FIM High Level Design and Schedule of work. — Complete MIM/FIM Low Level Design and test plan. — Undertake MIM/FIM application connector analysis. 3. Build. — Undertake Project planning meetings, resourcing, reporting and change management tasks. — Deploy Azure Active Directory (AD) Sync for Single Sign On. — Undertake Remediation of On-Premise Exchange solution to support Office 365 Hybrid enablement. — Configure Exchange Online Hybrid solution with on premise Exchange. — Undertake Exchange Online, RBAC, EAS, and email routing and protection configuration. — Build and configure MIM/FIM Infrastructure. — Deploy MIM/FIM connectors for applications (assumption of 4 selected). — Develop of HR Data Staff Feed. — Develop of SITS Student Feed. — Identify Office 365 Champions, Document migration strategy, migration plan and communication plan. — Develop migration strategy, migration plan and Communication plan 4. Test. — TEP for Single Sign on (SSO) services with Office 365. — TEP against test mailboxes for Exchange Online. — Perform and report on Test plan for MIM Platform. — Perform and report on Test plan for MIM Components and provisioning rules. — Undertake remediation of Identity and Exchange. — Develop Office 365 migration scripts, migration process and test 5. Deploy. — Manage Migration. — Deploy Management Agents to the live environment. — Train the Trainer/Champions on Office 365. 6. Tender aim and success criteria: Ensure single sign on works across the network and gives access to all the agreed systems. Users should be able to move between systems using 1 identity.