Public procurement notice: Contract Notice
Published: 2016-01-06
Buyer: HM Revenue & Customs
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 70000000 | 70330000 | 70332200 | 71311300 | 71540000: Construction management services
Estimated value: 3000000 GBP
Submission deadline: 2016-01-27
Award criteria: Award criteria — experience of supplier and team, Award criteria — people, Award criteria — understanding of requirement, Award criteria — planning, Award criteria — project support office, Award criteria — standard questions, Award criteria — costs

Technical requirements: Award criteria — experience of supplier and team
Award criteria — people
Award criteria — understanding of requirement
Award criteria — planning
Award criteria — project support office
Award criteria — standard questions
Award criteria — costs
Real estate services. Infrastructure works consultancy services. Construction project management services. Construction management services. Business and management consultancy services. Property management services of real estate on a fee or contract basis. Project management consultancy services. Procurement consultancy services. Commercial property management services. Real Estate Services — HM Revenue and Customs (HMRC) is the UK's tax and customs authority, through our customs service we facilitate legitimate trade and protect our economic, social and physical security. HMRC is transforming the way it works in order to meet changing times, our working environments have a crucial role to play in this. To drive our business forward, we need offices that help us to work differently day-to-day as teams and individuals, creating a modern culture of openness, flexibility and collaboration. By 2020, it is anticipated that around 95 per cent of our workforce will be based in a network of up to 13 Regional Centres, these will vary in size from 1 200 to 7 500 staff and will be a mixture of existing buildings, new builds and acquisitions, the existing 170 offices will close as new Regional Centres open. There will be a small number of specialist sites in addition to the Regional Centres and Regional Centres may form part of larger Government Hub campuses. The appointed Strategic Delivery Partner will work alongside HMRC as client and other specialist consultants including legal advisers and commercial property advisers who will explore and develop potential options in each location. The scope for the SDP will be refined as the programme develops with the potential for continuity of provision from advice through to successful delivery. The current Core Services include the following areas of leadership support and delivery:
In addition to the Core Services, HMRC may require the SDP to: develop and/or oversee technical, security, environmental standards and a facilities management plan, implement the procurement strategy, provide day to day management of the supply chain, provide audit and assurance services, cost modelling and benefits realisation.
The contract will be awarded for 3 years with an option to extend by up to a further 2 years (1 + 1). HMRC or its agents require the ability to ‘terminate for convenience’ the contract if there is a significant scope change to the programme that changes the basis of the original award. This termination to be at 30 days' notice at nil cost (other than completion of outstanding payments).
The Core Services will be for strategic advice and consultancy, planning and design, programme mobilisation, procurement support and delivery co-ordination in direct support of the HMRC estates transformation board in successfully managing the building our future workplaces programme. HMRC is looking for a partner that can provide significant additional expertise, innovation and experience to the Transformation Director and his leadership team to enable successful planning and project delivery.
The scope for the SDP will be refined as the programme develops. The current core services include the following areas of leadership, support and delivery for 13 Regional Centres by 202 including 3 Early Adopter Sites in year 1:
In addition to the Core Services, HMRC may require the SDP to: develop and/or oversee physical security infrastructure, a facilities management plan, provide audit and assurance services, planning advice, travel planning and additional services in the event of a freehold acquisition.
HMRC operates an Enterprise Resource Planning (electronic trading/ordering) system and has a Purchase Order Mandatory Policy. Successful tenderers will be required to provide information so that they can be adopted onto the system. Payment will be made by BACS within 30 days of receipt of a valid invoice.
Any contract or framework agreement awarded will be subject to the Authority's Conditions of Contract.

Eligibility requirements: As stated in Section VI.3), HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated that they have the necessary personal standing and are eligible and suitable to be awarded a public contract. Tenderers will therefore be required to provide a statement within an online ‘selection questionnaire’ as to whether any of the circumstances (relating to mandatory and discretionary grounds for exclusion) described in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue compliance will be considered and checks will be undertaken throughout the tendering exercise, using, as applicable, information from HMRC's own records. UK applicants will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self-Assessment reference, as applicable. Overseas or non-UK Tenderers will be required to submit a certificate of tax compliance obtained from the country in which they are resident for tax purposes. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate. Information may also be required in respect of sub-contractors who will prospectively be performing core or major elements of the requirement. As stated in Section VI.3), HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate. As stated in Section VI.3), HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary technical capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) details of the principal business areas(s) in which the company is engaged and its structure, site locations and facilities; 2) evidence of previous relevant experience in the last 3 years, demonstrating capacity and ability to provide the required goods and/or services, inclusive of dates, size/value of contract and customer address/contact names for reference purposes; 3) details of quality systems in place, including (if applicable) details and copy certification relating to formal accreditation held, such as BS, ISO or equivalent; 4) information relating to compliance with Health and Safety, Equalities and Environmental legislation; and 5) a list of professional associations or trade bodies to which the organisation or individuals in the organisation belong. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
As stated in Section VI.3), HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
As stated in Section VI.3), HMRC is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary technical capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) details of the principal business areas(s) in which the company is engaged and its structure, site locations and facilities; 2) evidence of previous relevant experience in the last 3 years, demonstrating capacity and ability to provide the required goods and/or services, inclusive of dates, size/value of contract and customer address/contact names for reference purposes; 3) details of quality systems in place, including (if applicable) details and copy certification relating to formal accreditation held, such as BS, ISO or equivalent; 4) information relating to compliance with Health and Safety, Equalities and Environmental legislation; and 5) a list of professional associations or trade bodies to which the organisation or individuals in the organisation belong. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.