Public procurement notice: Contract Notice
Published: 2017-07-25
Buyer: Scottish Parliamentary Corporate Body
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 32231000 | 32234000 | 35100000: Emergency and security equipment | 35120000: Surveillance and security systems | 35121000: Security equipment
Estimated value: 2500000 GBP
Submission deadline: 2017-08-23
Award criteria: The most economic tender

Technical requirements: The Scottish Parliament Corporate Body (SPCB) requires an SSAIB or NSI registered, or equivalent, security Contractor to replace its current security system with a new open protocol security system including repurposing and transitioning existing equipment with new items onto a new (front-end) integration platform within the operational building. Full training for users and provision of a planned and reactive maintenance service covering both the new and retained parts of the system will also be required.
The Scottish Parliament Corporate Body (SPCB) requires an SSAIB or NSI registered, or equivalent, security Contractor to replace its current security system and then maintain the new system to ensure exemplary levels of availability. The new security system will be open protocol and the Contractor must, where required, repurpose existing equipment and transition this along with new items onto a new integration platform (front-end) as part of their installation in an operational building. Some items from the existing (legacy) system being retained include: cabling, card readers, intruder detection and CCTV cameras.
Once the new system is operational the installer will provide full training for users and provide a planned and reactive maintenance service covering both the new and retained parts of the system. All maintenance work must be targeted to ensure that agreed availability targets for the whole system are achieved. The reactive service will include a 24/7 call-out facility with appropriately skilled and knowledge engineers available to attend site and restore services to agreed SLA's. At specific times, and for certain faults, site attendance by the service provider will be required within one hour. During the Contract period minor upgrade and project works may be requested, this could include refresher training for users, and the Contractor will be expected to deliver any works to agreed timescales and costs.
The new system installed by the security Contractor will be connected onto a network provided specifically for this purpose. This network will be provided by another supplier and the security Contractor will work and collaborate with this supplier to ensure and demonstrate that the security system operates to agreed performance levels on the existing network. During the life of the Contract the security Contractor will be required to work with many stakeholders including consultants, other contractors and SPCB staff and they must be prepared to operate in an environment which requires a high level of interaction between various stakeholders to deliver their services.
All personnel involved in this project will require to have obtained security clearance to CTC level.
This procurement will be conducted through the use of the Restricted Procedure. All queries about this procurement must be made via the SPCB eProcurement system as defined at I.3 Communication above.
If a bidder provides an ESPD for a sub-contractor and it fails on any of the mandatory grounds stated in the ESPD it will have to be replaced, if it fails on any of the discretionary grounds the SPCB reserves the right to request them to be replaced.
If the bidder fails, on any of the mandatory exclusion grounds, it will not progress any further in this opportunity.
If the bidder fails on any of the discretionary grounds, the SPCB reserves the right to exclude the bidder, if it deems appropriate.
4A2.1 — this will be scored on a pass/fail basis. Not having the appropriate membership will be deemed as a ‘fail’.
4B.5.1 and 4B.5.2 — this will be score on a pass/fail basis. If the bidder responds back ‘No, and I cannot commit to obtain it’ it will be deemed as a ‘fail’.
4C.1.2 — this will be scored using the scoring methodology below. Bidders must score a minimum of 2 to pass. This question has a 65 % weighting.
4C.5 — this will be scored on a pass/fail basis. Not allowing relevant checks to be performed will be deemed as a ‘fail’.
4C.6 / 4C.6.1 — this will be scored using the scoring methodology below. This question has a 15 % weighting.
4D.1 / 4D.1.1 — this will be scored using the scoring methodology below. This question has a 5 % weighting.

Eligibility requirements: ESPD 4A.1 + 4A1.1 — It is a requirement of this tender that if the bidder is UK based that it must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House it must be able to verify to the SPCB's satisfaction that it is trading from the address provided in the ESPD and under the company name given. If the bidder is based out-with the UK it must be enrolled in the relevant professional or trade registers appropriate to its country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. ESPD 4A.2 and 4A2.1 — It is a requirement of this tender that bidders must be a current registered member of either NSI (National Security Inspectorate) ‘gold’ level or SSAIB (Security Systems and Alarms Inspection Board) or equivalent. This will be evaluated as a pass or fail. Not having this membership will be deemed as a ‘fail’.

Award value: 2500000