Public procurement notice: Contract Notice
Published: 2023-05-12
Buyer: Bord Bia (Irish Food Board)
Country: IE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48442000 | 48810000: Information systems | 48812000: Financial information systems | 72000000
Estimated value: 2500000 EUR
Submission deadline: 2023-06-08
Award criteria: The most economic tender

Technical requirements: Single operator framework agreement for the provision of a Financial Management System including maintenance, support and related services.
Should Bord Bia decide to implement a new solution, Bord Bia proposes to engage in a competitive process for the establishment of a framework agreement for the Provision of Financial Management System and Related Services including:
Bord Bia has a preference for a solution provided and delivered on a Software as a Service (SaaS) basis.
A framework agreement constitutes a means of establishing the overall terms and conditions in accordance with which, for a specified duration, individual contracts may or not be awarded.
In the context of a single-operator framework agreement, the successful framework member does not have to compete for each new contract.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator. Indeed, Bord Bia reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.  Notwithstanding the foregoing, the framework agreement approach has been adopted in order to leverage efficiencies and maximise cost savings over the duration of the framework.
Due to the financial commitment and strategic importance of the required software solution, which will become embedded in the organisation structure.
1)	Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2)	Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4)	All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

Eligibility requirements: Please see our RFT ID 240529 on www.etenders.gov.ie and the associated documents.

Award value: 2500000