Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2020-06-18
Buyer: Aarhus Universitet
Country: DK
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 85150000: Medical imaging services
Estimated value: 1400000 DKK
Award criteria: Lowest price

Technical requirements: The Institute of Forensic medicine at Aarhus University is in the market for a service agreement for the institute’s CT-scanner Canon Aquilion Prime SP 160 slice and Vitrea Advanced Vizualization Workstation. The CT-scanner is used to scan all deceased individuals undergoing autopsy at the institute. The purpose is partly to target the autopsy depending of the CT-findings, but also to give a valuable supplement of information to the case.
The Institute of Forensic medicine Aarhus University is in the market for a service agreement for the institute’s CT-scanner Canon Aquilion Prime SP 160 slice and Vitrea Advanced Vizualization Workstation. The CT-scanner is used to scan all deceased individuals undergoing autopsy at the institute. The purpose is partly to target the autopsy depending of the CT-findings, but also to give a valuable supplement of information to the case.
The warranty of the CT-scanner is expired, why there is a need to buy a service agreement for the scanner.
• preventive maintenance according to the vendor’s regulations, including quality assurance and legal controls,
We wish to have the opportunity to include, add or buy upgrades; this applies to both the scanner and the Vitrea Workstation, but also preventive maintains, error-correcting service, spare parts etc.
When performing service on imaging equipment from Canon Medical Systems it is a must, that the service engineers are trained and certified on the Canon Medical Systems. The service engineers are trained to complete status controls according to the demands set by The Danish Health Authority. Application and education of imaging equipment from Canon Medical Systems demands that the application specialist is trained and certified on the Canon Medical System.
To our knowledge are Tromp Medical the only company that are able to service the Canon Aquilion SP Prime CT scanner in a configuration to the service contract we are asking for. They have direct access to ongoing field modifications/upgrades to the equipment from Canon Medical Systems. When performing service on imaging equipment from Canon Medical Systems it is a must, that the service engineers are trained and certified on the Canon Medical Systems. The service engineers are trained to complete status controls according to the demands set by The Danish Health Authority. Application and education of imaging equipment from Canon Medical Systems demands that the application specialist is trained and certified on the Canon Medical System. Tromp Medical is responsible for recording the delivered equipment and report any irregularities directly to Canon Medical Systems, according to the demands of traceability and security of the equipment’s performance. Furthermore, they are the exclusive distributor of Canon CT scanners in Denmark.
Following the notification, a standstill period of 10 calendar days will be held in accordance to paragraph 3 of Act No 593 of 2 June 2016 on the Danish Act on the Complaints Board for public Procurement. This implies that the contracting authority cannot sign the contract with the winning tenderer before the standstill period has expired.
In case of complaints about tenders or decisions, e.g. award of contracts covered by Section II or III in the Danish Public Procurement Act must be submitted to the Complaints Board for Public Procurement (Klagenævnet for udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract. At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the contracting authority of the alleged infringement, and whether the appeal is to be referred to the board.


Winner: Tromp Medical ApS
Award value: 1400000