Public procurement notice: Contract Notice
Published: 2017-05-11
Buyer: Tayside Health Board (hereafter referred to as the ‘Board’)
Country: UK
Region: Angus and Dundee City
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33150000: Radiotherapy devices
Estimated value: 660000 GBP
Submission deadline: 2017-06-08
Award criteria: The most economic tender

Technical requirements: The requirements include the purchase of a CT Simulator and all associated equipment (‘Products’). The Products to be supplied to the Board are as detailed in the NHS Requirement within the ITT and will be installed at the Radiotherapy Department, Ninewells Hospital, Dundee.
Over the next year CT Simulators installed at the Radiotherapy Department, Ninewells Hospital within Tayside Health Board (the ‘Board’) reach the end of their recommended life-expectancy and are due for replacement under the Scottish Government's Radiotherapy Capital Equipment Replacement Programme (CERP). Beyond this timescale, the equipment becomes less reliable with a consequent impact on the smooth running of the clinical radiotherapy service. Increased down-time of this equipment would impact on patients' waiting times and patients would potentially have gaps in their treatment which can affect cure rates.
The requirements include the purchase of a CT Simulator and all associated equipment (‘Products’). The Products to be supplied to the Board as detailed in the NHS Requirement within the ITT.
The implementation of relevant Products at the Centre will be undertaken by the Contractor on a ‘turnkey’ basis. Contractors are required, in response to the NHS Requirement, to provide detailed information in relation to the turnkey arrangements.
It is intended that an award will be made to one successful Contractor who will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers to allow the successful Contractor to meet this commitment.
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 1 320 000 GBP for the last 3 years.
4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
— 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: CE Mark
Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.


Award value: 660000