Public procurement notice: Contract Notice
Published: 2016-10-01
Buyer: Wigan Council
Country: UK
Region: Greater Manchester
Contract type: Services
Procedure: Open procedure
CPV classification: 50531100 | 50531200 | 50710000 | 50711000 | 50712000
Estimated value: 400000 GBP
Submission deadline: 2016-10-31
Award criteria: The most economic tender

Technical requirements: The purpose of this tender is to seek bids for the provision of an independent compliance audit service of inspections, maintenance and repair work undertaken on gas and electrical installations in Wigan Council's residential housing stock. The audit will encompass approximately 30 % of new gas boiler installations in year and approximately 5 % of work carried out on electrical and other gas installations within this stock. Wigan Council's housing stock is managed on their behalf by Wigan and Leigh Homes, an Arms Length Management Organisation (ALMO) which currently manages around 22,500 properties.
The purpose of this tender is to seek bids for the provision of an independent compliance audit service of inspections, maintenance and repair work undertaken on gas and electrical installations in Wigan Council's residential housing stock. Wigan Council's housing stock is managed on their behalf by Wigan and Leigh Homes, an Arms Length Management Organisation (ALMO) which currently manages around 22 500 properties.
Provision of the service will require third party quality audits on gas installations to be carried out on a regular basis and shall include an audit check of 5 % of gas services carried out by Wigan and Leigh Homes' main gas contractor (to be completed no later than three weeks from completion date of the works being audited), an audit check of 30 % of new boiler installations in the given year and heating repairs, the provision of audit reports, work in progress checks to witness/assess the competency of gas engineers and contractors engaged in the works, the provision of monthly defect analysis reports and monthly scoring charts for operative performance reports. Technical support required also includes the verification of obsolescence for ad hoc appliance replacements and emergency boiler replacement verifications within two working days of request.
Provision of the service will also require third party electrical quality audits to be carried out on a regular basis and shall include a desktop review of 5 % of certification/periodic inspection reports and an audit of 5 % of work completed by Wigan and Leigh Homes' main repairs investment contractors (to be completed no later than four weeks from the completion date of the work), audit reports on completed electrical work where anomalies are found through desktop checks including inspections of physical work and completed works (completed no later than four weeks from the completion date of the work), the visual observation of work in progress to witness and assess the competency of electrical operatives and contractors engaged in the work, the provision of a monthly defect analysis report and monthly scoring chart for operative performance report. Technical support required also includes ad hoc electrical installation verification and emergency site investigation and verification within two working days.
The description of the procurement within this Contract Notice is a summary of the full requirements of the service specification only and interested applicants are directed to the Invitation to Tender documentation which provides the detailed preliminaries and specification for this service. The tender documentation also contains an appendix providing indicative numbers of audits to be carried out on an annual basis against the various gas and electrical work types, however actual numbers of audits completed may differ.
The proposed contract is envisaged to run for an initial period of 2 years and may be extended for up to 2 years in duration.
The initial contract period is 2 years and there is an extension option of up to 2 years in duration.
The estimated financial value of this contract stated at II.1.5 and II.2.6 is an estimate for the initial 2 year period of the contract.
All work relating to gas installations falls within, but not exclusively, the scope of the Gas Safety (Installation and Use) Regulations 1998 and therefore it is a legislative requirement that the successful contractor and their operatives who work on gas appliances are Gas Safe registered, or equivalent. All work related to electrical installations falls within, but not exclusively, the scope of the Periodic Inspection, Testing and Certification of Electrical Installation Condition Reports (EICR's), Initial Verification and Certification of Electrical Installations, Design and Verification of Electrical Installations and therefore it is a legislative requirement that the successful contractor and their operatives who work on electrical systems are National Inspection Council for Electrical Installation Contracting (NICEIC) registered, or equivalent.
For all further requirements relating to suitability, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation, in particular the sections on ‘General Specification’ and ‘Preliminaries’.
All work relating to gas installations falls within, but not exclusively, the scope of the Gas Safety (Installation and Use) Regulations 1998 and therefore it is a legislative requirement that the successful contractor and their operatives who work on gas appliances are Gas Safe registered, or equivalent. All work related to electrical installations falls within, but not exclusively, the scope of the Periodic Inspection, Testing and Certification of Electrical Installation Condition Reports (EICR's), Initial Verification and Certification of Electrical Installations, Design and Verification of Electrical Installations and therefore it is a legislative requirement that the successful contractor and their operatives who work on electrical systems are National Inspection Council for Electrical Installation Contracting (NICEIC) registered, or equivalent.
For all further requirements relating to a particular profession, applicants are directed to the Invitation to Tender documentation, in particular the sections on ‘General Specification’ and ‘Preliminaries’.
Tenders submitted will be opened by a Portfolio Holder or other Wigan Council Cabinet Member and an officer from Wigan Council's Democratic Services Team. Other officers may also be present. The date and time stated for the opening of tenders is indicative and may be subject to change.
In accordance with Part 3 — Remedies, Chapter 5 — Facilitation of Remedies, Regulations 86/87 (information about contract award procedures and the application of the standstill period prior to contract award) and Part 3 — Remedies, Chapter 6 — Applications to the Court, Regulation 91 (enforcement of obligations) etc. of the EU Public Contracts Regulations 2015.

Eligibility requirements: All work relating to gas installations falls within, but not exclusively, the scope of the Gas Safety (Installation and Use) Regulations 1998 and therefore it is a legislative requirement that the successful contractor and their operatives who work on gas appliances are Gas Safe registered, or equivalent. All work related to electrical installations falls within, but not exclusively, the scope of the Periodic Inspection, Testing and Certification of Electrical Installation Condition Reports (EICR's), Initial Verification and Certification of Electrical Installations, Design and Verification of Electrical Installations and therefore it is a legislative requirement that the successful contractor and their operatives who work on electrical systems are National Inspection Council for Electrical Installation Contracting (NICEIC) registered, or equivalent. For all further requirements relating to suitability, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation, in particular the sections on ‘General Specification’ and ‘Preliminaries’.

Award value: 400000