Public procurement notice: Contract Notice
Published: 2016-04-08
Buyer: Ministry of Defence, C&C, Other
Country: UK
Region: Bristol, City of
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79400000
Estimated value: 90000000 GBP
Submission deadline: 2016-05-10
Award criteria: The most economic tender

Technical requirements: The provision of Cost Management Services to augment the MOD's Cost Assurance and Analysis Service (CAAS) for a period of 2 years plus 2 individual option years to be taken at the Authority's discretion.
The Authority has a potential requirement on a call-off basis to augment the capacity of the MOD's Cost Assurance and Analysis Service (CAAS) to enable delivery of those outputs which can't be fully met ‘in-house’, whether because of a surge in demand above capacity or because of the need for particularly specialist skills and experience.
CAAS provides Cost Management Services to customers across MOD. In the main they are: Defence Equipment and Support (DE&S) Operating Centres and Project Teams, Front Line Commands and MOD Head Office. CAAS is an organisation of professional Cost Engineers, Forecasters, Accountants, Portfolio Analysts and supporting staff. CAAS provides MOD senior decision makers and commercial staff in project teams with Independent Cost Estimates and assurance of project costs, support to understand supplier costs and an independent cost view of non-competitive prices.
Ongoing Defence and wider Public Service Reform as well as increased public interest following process failures such as West Coast Mainline has driven an increasing requirement for independent Cost Management Services across Defence, as currently provided by CAAS. This increased demand has led to a capacity gap in CAAS' ability to deliver its outputs. CAAS seeks support from suppliers with the relevant expertise to work with the organisation to augment its capacity (on a ‘call-off’ basis) to deliver those outputs which can't be fully met ‘in-house’. CAAS' outputs are defined in its Products and Services catalogue (available within the Invitation to Tender documentation) and broadly fall under 4 areas:
— Risk Based Cost and Schedule estimates and Assurance — which includes (but is not limited to) Independent Cost Estimates for Equipment Procurement Plan and Equipment Support Plan projects to support teams and their stakeholders to set realistic and robust budgets and provide a holistic view of equipment costs through life.
— Support to In-Contract Management — which includes (but is not limited to) assessment of likely cost and variation at project level, analysis of costs claimed, identification of opportunities at portfolio or sector level for improving contract efficiencies and effectiveness, review of non-competitive pricing to ensure value for money and adherence to Single Source Pricing Regulations.
— Support to Portfolio Financial Planning and Change Decisions — which includes (but is not limited to) identification and quantification of portfolio/sector risks to inform MOD financial programming, portfolio definition through application of modelling, analysis and supplier insight, benefits mapping and realisation planning.
— Support to Cost Management, Data Analysis and Exploitation — which includes (but is not limited to) project and programme level cost management and data analysis and exploitation.
Due to the nature of the requirement it is difficult to anticipate the potential number of tasks. Further details are available in the SOR.
Security Clearance — fulfilment of the contract will require access to sensitive information, therefore potential bidders should have available to them appropriately cleared personnel.
No business whatsoever is guaranteed under any resulting framework agreement or contract that is put in place in relation to this notice. No compensation, etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Potential suppliers should take part in this process only on the basis that they fully understand and accept this position.
An Industry Day will be held on Mon, 25.4.2016, between 13:00-17:00 at BAWA, 589 Southmead Road, Filton, Bristol, BS34 7RG in Room 4. Each company will be limited to 2 attendees from their own organisations. Please provide the names of attendees to Karen Mounsey via email: DESCAAS-Strat-Bus-Dev1a@mod.uk by Fri, 15.4.2016.
An option will be included for the Authority, at its discretion, to extend the contract beyond the 2 year contract in monthly or annual increments for up to an additional 24 months maximum.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
On 2.4.2014, the Government introduced its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

Eligibility requirements: The Contractor will be required to provide and maintain an organisation having the necessary facilities and employees of appropriate qualifications and experience to provide the services specified in Schedule 3 — Statement of Requirement. The Contractor will be required to engage, deploy and pay suitably experienced and properly qualified competent staff required for carrying out the services specified in Schedule 3 — Statement of Requirement.

Award value: 90000000