Public procurement notice: Contract Notice
Published: 2019-07-01
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 31711300 | 35125200: Time-recording system | 42961100
Estimated value: 800000 GBP
Submission deadline: 2019-07-29
Award criteria: The most economic tender

Technical requirements: Renfrewshire Council seeks a contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to):
— secure controlled door entry at various Council buildings throughout Renfrewshire enabling traceability of employees,
— software system that will allow for a complete flexible working system for all employees and record time and attendance,
The contract has been split into 3 lots however the Council will award 1 lot to a contractor who can fulfil all requirements for software (services) and works. It is anticipated that the contract will be awarded October 2019 and the new system must be implemented before 1.4.2020.
Replace card readers and door controllers only. Allow for replacement of associated control wiring to these. Each door will require an independent 230 V power supply, and RJ45 data point and connection to existing fire alarm interface unit and these should be installed where not existing.
The contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, ‘Push to Exit’ Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230 V power supply and data cabling will be maintained by another Council Contractor.
Full specification can be found in the tender documents in supplier attachment area within PCS tender site for each lot.
The weightings for Lot 2 are Quality 70 %/Price 30 % full breakdown of the quality can be found in the ITT document in supplier attachment area PCS Tender site.
The contract will be for 7 years with the option to extend for up to a further 2 x 12 months and a further 12 month period, subject to satisfactory operation and performance by the contractor. Any extension will be at the sole discretion of Renfrewshire Council.
The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.
Card readers and door Controllers replaced only. Retain and connect to existing wiring Inc. Fire alarm interface unit, 230 V power supply and RJ45 data point.
The contractor will supply, support and maintain all door access components (for clarification this includes Card Reader, Maglock, Concentrator, ‘Push to Exit’ Button, Emergency Egress button and Isolator Key switch) and door access cabling. The fire alarm and 230 V power supply and data cabling will be maintained by another Council Contractor.
The full specification is detailed in the tender documents in the supplier attachment area in PCS Tender site for each lot.
The weightings for Lot 3 are Quality 70 %/Price 30 % full breakdown of the quality can be found in the ITT document in supplier attachment area in PCS Tender site.
The contract will be for 7 years with the option to extend for up to a further 2 x 12 months then a further 12 month period, subject to satisfactory operation and performance by the Contractor. Any extension will be at the sole discretion of Renfrewshire Council.


Award value: 800000