Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2017-03-15
Buyer: Scottish Public Pensions Agency
Country: UK
Region: Scottish Borders
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72000000 | 72200000 | 72250000: System and support services | 72253200: Computer systems support services | 72300000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The original contract, competitively procured to Contract Notice 2006/S077-081151 to purchase a Pensions Administration solution which:
ii. has sufficient flexibility to accommodate both new pension schemes and additional business from other public sector pension schemes;
iii. accurately record all aspects of operational activities, providing financial and management information to support the SPPA's business needs;
v. enables electronic data interfaces for Government Agencies, Scottish Executive corporate systems, employers and pension scheme members.
In addition to the above requirements, the SPPA is seeking to include an exercise of scanning all NHSS and STSS case files into the current EDM system in order that all case files are accessible via electronic means.
The Scottish Public Pensions Agency (SPPA) is an Agency of the Scottish Government. Its' principal role is to administer the pensions, premature retirement and injury benefit schemes for employees of the National Health Service in Scotland (NHSSS) and for members of the Scottish Teachers' Superannuation Scheme (STSS). This existing service was extended in April 2015 to include Scotland's Police and Fire fighters' Pension Schemes.
Modification 1 — March 2014- the contract was varied to support additional administrative responsibilities — the administration of Scotland's Police and Fire pensions schemes from 1.4.2015.
Modification 2 — March 2014- SPPA upgraded the Pension Administration system from AXISe to Altair for NHS and STSS, this also facilitated the administration of Scotland's Police and Fire pension schemes.
Modification 3 — April 2014 — the contract was varied to encompass the widespread changes to Scotland's NHS, Teachers', Police and Firefighters' pension schemes brought about by UK Government led reform under the Public Service Pensions Act 2013. These changes, which altered benefit and entitlement structures for these schemes, were implementable from 1.4.2015.
Modification 4 — February 2017 — Extension to the contract from 10 years to 13 years to maintain business continuity.
In 2015, the SPPA awarded a contract to replace existing systems with an integrated pensions administration and pensioner payroll system. As a result of a significant delay in implementing that system it is necessary to extend the pre-existing contract to ensure continuity of essential services via existing systems.
The contract modification meets the terms of regulation 72(1)(c) of the Public Contracts (Scotland) Regulations 2015:
i) Following a competitive procurement process, the SPPA procured a new system. Despite the SPPA's best efforts, there has been a delay in implementing that new system which was out of the SPPA's control and could not have been foreseen;
iii) this modification does not exceed 50 % of the original contract notice (including indexation). The modification is essential to ensure uninterrupted services to the SPPA's 500 000 customers.


Winner: heywood Limited