Public procurement notice: Contract Notice
Published: 2025-06-06
Buyer: Gjøvik kommune
Country: NO
Region: NO081
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48000000 | 48100000 | 72000000 | 72200000 | 72212000: Platform-specific software programming services
Estimated value: 300000000 NOK
Submission deadline: 2025-07-11

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Requirement: Tenderers shall be registered in a company register, professionally registered or registered in a commerce register in the country where the tenderer is established. 

Documentation requirement: 
• Norwegian companies: Company Registration Certificate. 
• Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Requirement: The tenderer shall have sufficient economic and financial capacity to be able to fulfil the contract.
Tenderers are required to be credit worthy and have good financial solidity. 

Documentation requirement: 
• A credit rating based on the most recent financial figures. The credit rating must not be older than six months from the tender deadline and it must be carried out by a credit information company licensed to conduct this service. 
• Companies that cannot be credit rated shall present approved accounting figures showing satisfactory good credit worthiness and sufficient financial implementation ability, or any other document that the tenderer deems suitable.
Requirement: Tenderers are required to have good implementation ability and an organisation that has sufficient capacity to fulfil the contract. 

Documentation requirement: Tenderers shall describe their organisation, implementation ability and the capacity to fulfil the contract, including the description shall include:
• A description of how the tenderer is organised for the execution of this contract, as well as a description of how and why the stated functions/roles add value to the project. 
• An overview of the tenderer's resource persons, their relevant experience and competence for the execution of this assignment. This can be delivered in the form of a competence matrix with short descriptions, possibly CVs of key personnel. The contracting authority stresses that personnel outside their organisation can only be taken with them if they belong to a supporting business, cf. point 7.3.1.
Requirement: The tenderer shall have experience from relevant deliveries.

Documentation requirement: Description of the tenderer ́s up to 3 most relevant deliveries from the last five years. 
• Tenderers shall document fulfilment by filling in the attached template for reference descriptions; See Annex 5: Reference descriptions.
Requirement: Tenderers shall have an environmental management system.

Documentation requirement: As documentation, the tenderer shall present documentation of his environmental management system. The following documentation will be accepted: 
• Valid certificate/certificate issued by an independent body (eks. ISO 14001/50001, EMAS, Miljøfyrtårn or equivalent), or 
• A description of the tenderer's own environmental management system. The description shall, at a minimum, cover the tenderer's environment policy and details on the implementation of routines and systems for achieving the targets.
Requirement: Tenderers shall have a documented and implemented quality assurance system/management system.

Documentation requirement: A brief description of the tenderer's quality assurance/management system. The description must, however, be so detailed that the Contracting Authority can undertake an independent assessment of whether the tenderer's quality assurance/management system can be considered well-functioning for this contract. 

If a tenderer is certified in accordance with ISO 9001 or equivalent certification, it is sufficient to enclose a copy of a valid certificate or equivalent certifications.
Requirement: Tenderers shall have a documented and implemented management system for information security. The management system shall cover all organisation units and processes included in the delivery. 

Documentation requirement: A brief description of the tenderer's management system for information security. The description must, however, be so detailed that the Contracting Authority can undertake an independent assessment of whether the tenderer's management system for information security can be seen as well functioning for this contract. 

If a tenderer is certified in accordance with ISO 27001 or equivalent certification, it is sufficient to enclose a copy of a valid certificate or equivalent certifications.
Deadlines for appeals can be found in the tender documentation, see the annex to the competition.
Digi Innlandet, c/o the Regional Group for E-Health, shall implement a joint procurement of a new EHR (electronic patient record). HRP AS is assisting Digi Innlandet in implementing the procurement. Digi Innlandet is a digitalisation cooperation between the municipalities in Innlandet county and aims at strengthening the municipalities ́ ability to provide better and more efficient digital services to inhabitants. As the contracting authority, Digi Innlandet represents a broad cooperation across municipal borders and works strategically and operatively with the development, procurement and implementation of joint digital systems. The procurement is being made on behalf of 44 municipalities in Innlandet. The total procurement includes approx. 370,000 inhabitants. The number of inhabitants is only an estimate. The following municipalities are included in the procurement: AlvdalDovreEidskogElverumEngerdalEtnedalFolldalGausdalGjøvikGrueHamarKongsvingerLesjaLillehammerLomLøtenNord-AurdalNord-FronNord-OdalNordre LandRendalenRingebuRingsakerSelSkjåkStangeStor-ElvdalSøndre LandSør-AurdalSør-OdalTolgaTrysilTynsetVangVestre SlidreVestre TotenVågVålerØstre TotenØyerØystre SlidreÅmotÅsnesKommuner on option: GranInnlandets municipalities need a new and modern electronic patient journal system (EPJ). to strengthen the quality and create more sustainable health and care services. The procurement is an element in the digitalisation of the services that is based on the need for increased functionality, security and better interaction between different units and services. An updated EPJ system is essential for health personnel to quickly get access to the right information, which is absolutely necessary for providing good patient treatment, ensuring good quality, supporting good and seamless task flow and ensuring safe and good follow-up of inhabitants. The contract ́s total value over a 3 year period is estimated to be in an interval between NOK 200 - 300 million, excluding VAT. The estimate is naturally encumbered with great uncertainty due to, among other things, the content, scope and costs connected to the final EPJ system that is included in the contract. A contract shall be signed with one tenderer for the assignment. The contract will be an ongoing contract with an initial contract period of 3 years, with an automatic extension for 1 year at a time. Each municipality will join the contract as the Contracting Authority and will sign separate contracts with the chosen tenderer. It is different when each municipality envisages implementation of a new EPJ system. Some municipalities have outlined that they want project start up already in Q1 2026, the individual municipalities will clarify this when the contract is signed.