Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-04-30
Buyer: Inventura AS på vegne av DGI
Country: NO
Contract type: Services
CPV classification: 72000000 | 72222300: Information technology services | 72250000: System and support services | 72514300

Technical requirements: Supplier Dialogue One-to-One Meetings with Tenderers, New Delivery Platform — Sourcing Strategy for the procurement of external Operations Services, Digital Gardermoen IS (DGI)
The meetings will be held in the period 6.5.2019 — 10.5.2019, in the offices of Trifid Norge AS, Akersgata 20, fifth floor, Oslo central.
— representatives from the DGI owner municipalities (the municipalities of Eidsvoll, Gjerdrum, Hurdal, Nannestad, Nes, Ullensaker and Nittedal at Øvre Romerike),
In 2016, DGI implemented a competition for an operations contract based on the SSA-D called Supplier Platform, where a total supplier of external operations was selected. The contract for such a delivery platform signed in January 2017 was terminated in autumn 2017. Based on the owner municipality’s need, experiences from the named competition and contract, technological development, service development and the supplier market, DGI has revised the source strategy from the previous procurement for external operations services.
DGI has concluded that the new procurement for external operations services (new delivery platform) will be best realised through a component/module-based approach/system where the integrator role will be key. Whether the integrator role will be safeguarded by DGI or a main supplier to DGI has not yet been decided. The selected approach is assessed to reduce the risk for both DGI and the service providers to DGI, and the approach will give DGI the necessary and wanted flexibility and scalability. Furthermore, DGI sees the procurement of the delivery platform in the context of a cloud-first trend.
The competition to be announced in summer 2019 will concern the first components or services for the procurement of external operating services which will constitute all or parts of the new delivery platform for DGI.
The supplier/market dialogue in the form of dialogue meetings in May 2019 will be carried out within the framework in the procurement regulations, cf. Public Procurements Act (PPA) § 4 Basic Principles and the Procurement Regulation (PPR) Chapter 12. DGI wants to invite potential tenderers to dialogue meetings. DGI will implement the market surveys through such dialogue meetings with the service providers in order to prepare the procurement and give information to the service providers about DGI’s plans and needs. The advice can be utilised by DGI in the planning and implementation of the consequent procurement. In according with PPR § 12-1, DGI can receive advice prior to such a procurement and hold dialogue with the market to create the most efficient competition. DGI believes such dialogue meetings will contribute to improved process, improved purchasing, improved contracts and improved safeguarding of the interests of both the contracting authority and the service providers. In accordance with PPR § 12-2, DGI will ensure that all of the service providers who participate in the competition receive the same relevant information that is exchanged in the dialogue with the service providers in planning of the competition.
— DGI gives a brief introduction about the purpose of the meeting, framework conditions for the meeting, background for the planned procurement and tentative schedule. The same DGI presentation will be given to all of the tenderers in such dialogue meetings,
— each dialogue meeting will be carried out with each individual service provider for a duration of up to 2 hours. There will only be one meeting with each service provider,
— what information tenderers need in the tender documentation in order to enable them to submit their best tender in competition with other tenderers.
— after the contract award (selection of the winning tender) there is a statutory waiting period before the contract can be signed,
This meeting series will be held in an introductory phase in accordance with DGI’s work with preparation of the tender documentation.