Public procurement notice: Contract Award Notice
Published: 2019-06-20
Buyer: C40 Cities Climate Leadership Group, Inc.
Country: US
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71314300: Energy-efficiency consultancy services | 71351200 | 71356000 | 71356200 | 71600000
Estimated value: 3600000 USD
Award criteria: The most economic tender

Technical requirements: C40 Cities Climate Leadership Group, Inc. (C40) is a non-profit organisation which supports international cities to collaborate effectively, share knowledge and drive sustainable action on climate change. C40 received funding support from the UK Government's Department for Business, Energy and Industrial Strategy (BEIS) and the Danish Government's Ministry of Foreign Affairs, to fund the delivery of climate action plans in 14 cities located across South America and South East Asia. Through 2 procurement processes, C40 intended to procure high-quality consultancy services. This procurement sought to secure a panel of specialist consultants, ‘Framework Consultants’ to deliver technical expertise to collaborate with ‘City Consultants’. City consultants were appointed pursuant to an alternative procurement exercise, and their role is to deliver support locally utilising their experience of working with relevant key stakeholders within those cities.
To support the development of a climate action plan that is aligned with the requirements of C40’s climate action planning framework, C40 procured a panel of 4 consultants to work with C40 and city consultants in the above cities to deliver the climate action planning programme which will encompass the following work packages:
C40 reserves the right to award call-off contracts directly to the framework consultants via direct awards or by undertaking a mini-competition as presented in the ITT and specification documents.
Further details on the scope of each work package can be found in the specification document which is available via the Box Link at https://c40.box.com/v/c40-ojeu-procurement. Particularly for work packages 2, 3, and 5, C40 procured technical consultants with deep technical expertise on the topic of climate change planning within the context of mitigation, adaptation and inclusivity with some geographic and context-specific experience. Consultancies are required to undertake specific technical modules of support for cities ranging from climate risk assessment and GHG scenario modelling to stakeholder engagement and inclusivity analysis. In addition, consultancies have the opportunity to also bid for the production and development of a set of strategic tools and resources on inclusive climate action and climate action impact assessment, as listed in Lot 4 of this Contract Notice. Consultancies will need to ensure effective coordination and knowledge sharing with the city consultants (procured via a separate procurement process) amongst C40, the C40 city adviser, and the city. Overall, the consultancies will work closely with the City Consultants who will work on work packages 1-5 in terms of being the coordinating partner for a city. The city consultants will demonstrate broad expertise across the climate action planning agenda combined with a strong understanding of the local political, institutional, socio-economic and cultural context.
To support the development of a climate action plan that is aligned with the requirements of C40’s climate action planning framework, C40 procured a panel of 2 strategic consultants. C40 reserves the right to award call-off contracts directly to the framework consultants via direct awards or by undertaking a mini-competition as presented in the ITT and specification documents.
The strategic tools and resources to be procured as part of the Lot 4 Framework will form a significant piece of C40’s flagship inclusive climate action initiative. The ultimate aim is to offer cities in the C40 network (including those in South America and Southeast Asia named above) a customised roadmap with hands-on support, collaborative training and assessments, best practice exchange, thought leadership guidance and innovative partnerships to plan, build consensus for and deliver bold climate action that is equitable and beneficial for all. To assist the provision of these resources, the indicative tasks and services have been divided into 2 key components.
Further details on the scope of each work package can be found in the specification which is available via the Box Link at https://c40.box.com/v/c40-ojeu-procurement
C40 estimates that the total potential value of Lot 4 will be approximately 600 000 USD (note that C40 has an initial budget of  320 000 USD. C40 is currently seeking to secure further funding, however C40 is not able to guarantee any minimum volume of work, or that its budget will increase).
Bangkok was removed for although the CAP programme had progressed at a good pace it would not be possible to conclude the necessary arrangements prior to contract award in Bangkok. Bangkok was removed ahead of the city consultant ITT procurement stage (which was noted through a separate procurement process and Contract Notice).
Technical Assistance Framework Agreement – Kuala Lumpur, Quezon City, Jakarta, Ho Chi Minh City and Hanoi
To support the development of a climate action plan that is aligned with the requirements of C40’s climate action planning framework, C40 procured a panel of 4 consultants to work with C40 and city consultants in the above cities to deliver the climate action planning programme which will encompass the following work packages:
C40 reserves the right to award call-off contracts directly to the framework consultants via direct awards or by undertaking a mini-competition as presented in the ITT and specification documents.
Further details on the scope of each work package can be found in the specification document which is available via the Box Link at https://c40.box.com/v/c40-ojeu-procurement. Particularly for work packages 2, 3, and 5, C40 procured technical consultants with deep technical expertise on the topic of climate change planning within the context of mitigation, adaptation and inclusivity with some geographic and context-specific experience. Consultancies are required to undertake specific technical modules of support for cities ranging from climate risk assessment and GHG scenario modelling to stakeholder engagement and inclusivity analysis. In addition, consultancies have the opportunity to also bid for the production and development of a set of strategic tools and resources on inclusive climate action and climate action impact assessment, as listed in Lot 4 of this Contract Notice. Consultancies will need to ensure effective coordination and knowledge sharing with the city consultants (procured via a separate procurement process) amongst C40, the C40 city adviser, and the city. Overall, the consultancies will work closely with the city consultants who will work on work packages 1-5 in terms of being the coordinating partner for a city. The city consultants will demonstrate broad expertise across the climate action planning agenda combined with a strong understanding of the local political, institutional, socio-economic and cultural context.
Bangkok was removed for although the CAP programme had progressed at a good pace it would not be possible to conclude the necessary arrangements prior to contract award in Bangkok. Bangkok was removed ahead of the city consultant ITT procurement stage (which was noted through a separate procurement process and Contract Notice).
To support the development of a climate action plan that is aligned with the requirements of C40’s climate action planning framework, C40 procured a panel of 4 consultants to work with C40 and City Consultants in the above cities to deliver the climate action planning programme which will encompass the following work packages:


Winner: I Care and Consult
Award value: 3600000
Number of bids: 8