Public procurement notice: Contract Notice
Published: 2020-06-03
Buyer: Danish Defence Acquisition and Logistics Organisation
Country: DK
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72421000
Estimated value: 40000000 DKK
Submission deadline: 2020-06-29
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The services which are further specified in Appendices A and C consist of development, implementation and maintenance of an internet-based booking system for DALO’s pool vehicles including electronic car sharing equipment for the pool vehicles. With the booking system DALO’s users shall be able to carry out booking, lending and return of the pool vehicles. The booking system must provide DALO with access to relevant data concerning the bookings. The booking system must handle the pool vehicles with a minimal consumption of DALO’s resources. The suppliers developed booking system will replace DALO’s current booking system and electronic car sharing equipment for the pool vehicles. The supplier must expect an ongoing development and implementation period where both the existing booking system and the suppliers booking system are in use. In the this period the electronic car sharing equipment will be installed/un-installed in the pool vehicles.
The Danish Defence Acquisition and Logistics Organisation (DALO) is in charge of entering a framework agreement. The services which are further specified in Appendices A and C consist of development, implementation and maintenance of an internet-based booking system for DALO’s pool vehicles including electronic car sharing equipment for the pool vehicles.. With the booking system DALO’s users shall be able to carry out booking, lending and return of the pool vehicles. The booking system must provide DALO with access to relevant data concerning the bookings.
1) Option on a Helpdesk which shall be available for all users 24/7/365 in relation to the booking and use of pool vehicles.
— that a division of the framework agreement would not ensure a sufficient competition in the current market.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract. No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group. The framework agreement must be conducted in consideration of corporate social responsibility (CSR) and it contains a labour clause, please see Appendix B for further information.
DALO expects a development period at 6 month, followed by an implementation period at 6 month, before DALO can use the booking system. 6 month before the end of the agreement DALO needs to start the change to a potential new vendor. Therefore DALO need the 66 month, to have 4 years full use of the agreement.
The tenderer and, if relevant, the participants in the group of entities or/and entities on which the [tenderer/candidate] relies on, must use the electronic version of the ESPD available at ETHICS’ web portal. The ESPD shall be fulfilled and submitted at ETHICS’ web portal in accordance with the instructions given by ETHICS.
Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. If a tenderer relies on the capacity of other entities, cf. section III.1.2) and III.1.3), the tenderer shall upon request provide statements of support or other documentation proving that the tenderer has access to the necessary economic and financial standing and/or technical and professional capacity and that the entity referred to has a legal obligation to the tenderer. If such documentation is not provided, DALO cannot consider the economic and financial standing and/or the technical and professional capacity of the other entity or entities. DALO has prepared a template to be used to confirm the legal obligation which is available at ETHICS. DALO strongly encourages the tenderers to use this form. However, it is emphasised that it is the sole responsibility of the tenderer that the information provided fulfils the requirements
DALO shall exclude a tenderer from participation in the procurement procedure, if the tenderer is subject to one of the compulsory grounds for exclusion in §§ 135 and 136 of the said Act unless the tenderer has provided sufficient documentation that tenderer is reliable in accordance to § 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in § 136 of the said Act.
For further information regarding this procurement, please see the enclosed document ‘Additional information to Contract Notice’.
Regarding section II.1.5): the estimated value of the framework agreement is kr. 40-60 million. The reason for the interval stated is the uncertainty regarding the actual value of the framework agreement. Hence, the lower limit of the interval constitutes DALO’s most qualified estimate of the actual value of the framework agreement at the present moment, while the upper limit of the interval constitutes the expected maximum value of the framework agreement in its duration.
Pursuant to the Danish Consolidation Act No 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union. The time limit is calculated from the day after the publication date;


Award value: 40000000