Public procurement notice: Contract Notice
Published: 2020-12-14
Buyer: High Speed Two (HS2) Ltd (and in addition the Contracting Bodies listed in VI.3 below)
Country: UK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 30214000 | 31000000 | 31500000 | 31520000 | 31625000
Estimated value: 47000000 GBP
Submission deadline: 2021-01-28
Award criteria: The most economic tender

Technical requirements: This procurement is to establish a single supplier framework agreement for the design and supply of station building systems, including fire detection and alarm system, building energy management system, lighting control system, public address and voice alarm system, customer information system and station information management system primarily for the new Phase One Stations to be constructed at Euston, Old Oak Common, Birmingham Curzon Street and Interchange. These key station building systems may also be required and called off under the framework agreement as Optional Scope at other HS2 sites (see VI.3) below). The framework agreement is being established for use by HS2 Ltd (Professional services call-off contracts) and for use by the Phase One Station Contractors (Design and supply call-off contracts with Optional Scope for engineering services) and for use by the other contracting bodies defined in VI.3) below.
This procurement is for the establishment of a single supplier framework agreement for the design and supply of six station building systems primarily for the new HS2 Phase One Stations to be constructed in London at Euston and Old Oak Common and in the Midlands at Birmingham Curzon Street and Interchange. The six station building systems include:
• the Public Address/Voice Alarm (PAVA) system to enable the distribution of audible evacuation and operational information within the station;
• the fire detection and alarm system to detect fires and raise the alarm in the event of an emergency;
• the Building Energy Management System (BEMS) to provide centralised monitoring of alarms, activities and maintenance prompts for systems throughout the station;
• the lighting control system to provide the minimum safe illumination of the public and back of house areas for the station;
• the Customer Information System (CIS) to enable delivery of information to customers and staff within the station;
• the Station Information Management System (SIMS) to provide local operational control and management of all aspects associated with passenger information and security, station services, including all fixed Mechanical and Electrical (M&E) and emergency situations.
The framework agreement will be used by HS2 Ltd (Professional services call-off contract for systems functional specification, reference design and demonstration) and used by the Phase One station contractors (Design and supply call-off contracts with an option to call off engineering services (Optional Scope) to undertake any of the installation, testing, commissioning, integration, bringing into service and other activities associated with the construction of the Station Specific Design) and will be used by the other Contracting Bodies defined in VI.3) Additional information below.
Further information on the procurement and on the Scope (Base and Optional Scope), contracting bodies and anticipated timing and value of call-off contracts is included in the PQP documents (Heads of terms and Outline Scope documents).
HS2 Ltd reserves the right to omit and/or vary the scope. As further described in the PQP documents and in the accompanying Outline Scope document, applicants should note in particular that the scope may include Optional Scope as described in II.2.11) 2) and Optional Projects as described in II.2.11) 1):
If instructed by a contracting body, as described in VI.3) part 6) (at their sole and absolute discretion), a design and supply call-off contract for an optional project will be entered into between the relevant contracting body and the successful tenderer; the prices and fee percentage submitted by the successful tenderer will be applied to inform and calculate the price for undertaking such optional project;
(a) The framework agreement includes Optional Scope for engineering services (installation, testing, commissioning, providing support for on-site integration, interim maintenance and training) that may be called off as part of a design and supply call-off contract by the Phase One Station Contractors and other contracting bodies (in relation to an optional project). Station Contractors or other contracting bodies reserve the right to include the Optional Scope (in whole or in part) during the call-off process pursuant to the framework agreement.
(b) If instructed by Station Contractors or other contracting bodies at their sole and absolute discretion, such Optional Scope would be included in the relevant design and supply call-off contract and the prices and fee percentage submitted by the successful tenderer will be applied to inform and calculate the price for undertaking such Optional Scope.
The term of the framework agreement will be for an initial term of eight years although HS2 Ltd reserves the right to extend the term of the framework agreement for up to a further 2 years to make a maximum possible term of 10 years. HS2 Ltd reserves the right to extend the term of the framework agreement from eight to 10 years if one or more station contracts is delayed so that the anticipated timing of the call-offs set out in the Outline Scope document cannot be achieved within the initial 8-year term. The justification for any such extension beyond the initial 8-year term of the framework agreement is to ensure that HS2 Ltd can use the framework agreement to achieve the Stations Common Components strategy notwithstanding a delay to the station contracts.

Eligibility requirements: Applicants are referred to the PQP and PQQ for information about conditions for participation.

Award value: 47000000