Public procurement notice: Contract Award Notice
Published: 2024-10-10
Region: DEA22
Contract type: Services
Procedure: Open procedure
CPV classification: 50400000 | 71317210 | 85100000: Health services | 85140000: Miscellaneous health services
Estimated value:  EUR
Award criteria: price, quality

Technical requirements: According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
The Togolese healthcare system is underfunded and lacks adequate infrastructure and qualified staff. As a result, mothers are 57 times more likely to die in childbirth than in Germany. Factors such as climate change and the COVID-19 pandemic are further weakening healthcare provision.

In January 2024, the German Federal Ministry for Economic Cooperation and Development (BMZ) commissioned GIZ to implement the health project 'Health System Strengthening - Sexual and Reproductive Health and Rights' (Projet de Renforcement du Système sanitaire et santé de la reproduction et des droits sexuels au Togo, "ProSanté III") in Togo. The project aims to ensure that actors at all levels of the health system, including the municipal level, strengthen the realization of the sexual and reproductive rights of the population. The health project contributes to the goal of the health development plan of the national partner, the Ministry of Health to achieve universal health coverage and gender equality. The project is expected to end in December 2026.

To achieve the goal of universal health coverage, Togo is currently seeking to establish a national health insurance system. To foster the quality, demand and utilization of health services, the condition of the health infrastructure and equipment need to be improved. Therefore, the Togolese government has initiated several projects to build and rehabilitate the health infrastructure. These include the procurement of new materials and medical and non-medical equipment. 

GIZ intends to contract a service provider for technical advice on the maintenance and repair of health infrastructure and equipment. The consultancy services will be provided at national level and in the three regions (Kara, Centrale and Savanes) and the 135 health facilities in which the ProSanté project operates in Togo. The awarding of the consulting services for maintenance and repair in the health sector includes support for the development of a national strategy, the development of a set of rules and regulations for maintenance and repair funds and the establishment of a functioning maintenance and repair system, including the necessary workplace-based activities for sustainable capacity development.
GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.
Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen. Es werden nur Angebote mit einer fachlichen Bewertung von über 500 Punkten gewertet. Fachliche Angebote mit weniger Punkten scheiden als fachlich ungeeignet aus.
GIZ intends to contract a service provider for technical advice on the maintenance and repair   of health infrastructure and equipment. The consultancy services will be provided at national level and in the three regions (Kara, Centrale and Savanes) and the 135 health facilities in which the ProSanté project operates in Togo. The awarding of the consulting services for maintenance and repair in the health sector includes support for the development of a national strategy, the development of a set of rules and regulations for maintenance and repair funds and the establishment of a functioning maintenance and repair system, including the necessary workplace-based activities for sustainable capacity development. 

The contract contributes to the overall objective, to the module objective indicators 1.2, to output 1 and to output indicator 1.1. The contractor is solely responsible for achieving indicator 1.2 (number of health centers participating in the national quality programme in the target regions and providing preventive and curative maintenance). The contractor will be based in Kara and will be responsible for the regional implementation of the project activities in the area of maintenance and repair in the three target regions of the health project - Kara region, Centrale region and Savanes region. Three parallel, closely interlinked processes need to be managed: The development of a national strategy, the development of objectives and rules for the operation of the maintenance fund in the three regions and the establishment of a maintenance system in the three regions.  The potential contractor thus advises on maintenance and repair issues at national and regional level. Operational planning is developed together with the partner and in close coordination with the project. Strengthening ownership in the partner system and sustainability play key roles here. 

The contractor is responsible for the realization of the following service packages: 

1. Contributing to the Development of a National Maintenance Strategy:
- Analysis of Existing Initiatives: Study ongoing maintenance initiatives and leverage best practices.
- Recruitment of Experts: Identify and recruit experts in the maintenance of health infrastructures to support the development of the strategy.
- Organization of Workshops: Organize workshops with stakeholders to define the priorities, objectives and action plan of the national maintenance strategy.

2. Setting up and operating a Maintenance Mechanism:
- Preventive and Curative Maintenance: Develop and implement a regional strategy (mechanism) for preventive and curative maintenance in the three target regions based on the orientations of the national strategy and the specificities of each region.
- Monitoring of the Regional Maintenance Funds: Ensure the monitoring and proper functioning of the regional maintenance funds at the regional level, (maintenance funds are currently available only in the Kara region).
- Maintenance Tools and Guides: Create practical tools and guides for local technicians and users, tailored to the specific needs of each region.

3. Training of Actors at All Levels:
- Technical Training: Train local technicians in the maintenance of medical equipment and health infrastructure.
- Management and Use of Equipment: Train the staff of health structures on the management and optimal use of infrastructures and equipment according to their skill levels.
- Promoting Proactive Maintenance: Establishing a culture of proactive maintenance among local teams and managers of healthcare facilities.

A team leader coordinates the measures of the contractor and their coherence with the overall strategy of the project, assures the coordination with the project leader as well as transparency and cooperation with the partner structures. The contractor will directly contribute to the overall achievement of the project indicators and will regularly report on these. 

The intervention package will be implemented over a 24-month period.


Winner: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Award value: 1410630
Number of bids: 2