Public procurement notice: Contract Notice
Published: 2020-08-26
Buyer: East Sussex County Council
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72263000: Software implementation services
Estimated value: 25000000 GBP
Submission deadline: 2020-09-21
Award criteria: The most economic tender

Technical requirements: The Council is seeking responses to this advertisement from providers who are able to provide a fully integrated ERP system on a software as a service (SaaS) basis and implement and configure the system. This may be a fully integrated system or a fully integrated combination of best of breed ERP systems. The system will include modules for finance, procurement, HR and payroll, which are currently supplied by SAP. The Council expects to enter into two contracts: one for implementation and one for the ERP (SaaS) product. The Council requires one lead supplier (the implementation partner) to take responsibility for implementation activities, including any contracting arrangement with any other supplier to deliver any element of the solution which the lead supplier does not provide. The Council expects to enter into a separate contract with the ERP provider, for subscription purposes only. The contractual responsibility for implementation shall sit with the lead supplier.
All procurement documents are available and must be completed electronically using the SE Shared Services Procurement eSourcing portal, https://www.sesharedservices.org.uk/esourcing/opportunities. The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities, reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity, you will need to register your company on the SE Shared Services portal. The Council, as part of Orbis, sells services to other public bodies. As a result, the SaaS Platform and integration services will be made directly available by the Council to service beneficiaries. Service beneficiaries will be given direct access to the SaaS Platform and will issue subscriptions to such of their staff as required. The following service beneficiaries may access during the term of the agreement:
Schools (including without limitation all maintained schools, Academies, Free Schools and independent schools) in the United Kingdom;
any corporate bodies (including companies) wholly-owned or managed by the Council and any unincorporated entities for which the Council is responsible for hosting; and
any other contracting authority (as defined in the Public Contracts Regulations 2015, as amended) or charitable/not for profit organisations in the United Kingdom. Additionally, there are a number of organisations that either purchase services from Orbis or provide Services to the Council. These organisations will not have direct access to the SaaS Platform (therefore no subscription), but the Council will use the SaaS Platform when providing services, and therefore the access will be indirect and the use incidental (‘Service Recipients’). The following entities may be service recipients:
Schools (including without limitation all maintained schools, Academies, Free Schools and independent schools) and other educational establishments (including without limitation, further education and higher education establishments such as sixth form colleges, technology colleges and universities) in the United Kingdom;
any organisation entitled to be a service beneficiary. Those expected to need access at the outset are identified in the procurement documents. The estimated spend over the lifetime of the contract(s) for the Council and the known service beneficiaries listed above is in the region of sixteen million pounds (GBP 16 000 000). The remaining ‘tolerance’ (i.e. up to twenty-five million (GBP 25 000 000)) stated in the OJEU notice is to allow for the potential growth over the lifetime of the contract(s) and is in no way guaranteed.
Any applications to the court must be made in accordance with Part 3 (Remedies) of the Public Contracts Regulations 2015.

Eligibility requirements: As detailed in the procurement documents.

Award value: 25000000