Public procurement notice: Contract Award Notice
Published: 2021-09-17
Buyer: Dublin City Council
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 48221000 | 48222000 | 72211000: Systems and user software programming services | 72212221 | 72212222
Estimated value: 350000 EUR
Award criteria: The most economic tender

Technical requirements: Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development.  The framework will be established and awarded based on the first contract described in this tender document.  Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB)  is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development.  The framework will be established and awarded based on the first contract described in this tender document.  Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB)  is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
•	Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
•	Provide the ability to interface with external datasets from systems currently in use for recording of skills
1.	Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2.	It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.	Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.	Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.	Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.	The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.	Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8.	All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.


Winner: Gartan Technologies
Award value: 350000
Number of bids: 3