Public procurement notice: Contract Notice
Published: 2023-07-03
Buyer: Norsk Helsenett SF
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48311000 | 72212311 | 72268000: Software supply services
Estimated value: 5000000 NOK
Submission deadline: 2023-08-28
Award criteria: The most economic tender

Technical requirements: The purpose of the procurement is to obtain tender offers for a system for subsidy management from stakeholders in the market with expertise in this professional area. Through a tender process with negotiations, we would like to procure a system for subsidy management that will contribute to increased efficiency and quality in our subsidy management work. With a new solution, we want to make it easier for applicants to apply, keep track of and report on subsidies. This involves, among other things, processing applications and allocating subsidy funds quickly and efficiently, receiving applications and reports with the required information and documentation, more easily assessing the effect of the measures and whether the goals of the subsidy programmes are achieved, as well as having good control over financial reporting. In addition, we want a system that makes it easy to maintain a complete overview of all data and easily build various reports and presentations.
The contract will be valid from the date it is signed by the parties and has a duration of 3 (three) years calculated from the date of delivery. The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date. The tenderer will have an option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
Tenderers must have orderly conditions with regard to payment of tax, employer's national insurance contributions and VAT.
Documentation requirement: Tax certificate not older than six months calculated from the tender deadline. A tax certificate is defined as:
Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties. If the authorities in the relevant country do not issue such certificates, the tenderer should submit a declaration stating that all taxes and duties have been paid. The statement must be approved and signed by the tenderer's Financial Director/person responsible for finance.
Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
K2 - The tenderer must have adequate economic and financial capacity to fulfil their obligations under the contract.
Documentation requirement: Economic and financial capacity must be documented by the following information for the legal applicant:
1. The last approved annual accounts for the two (2) last fiscal years with the annual report including the auditor's report and any recent relevant information. The provisional fiscal figures for 2022 are wanted if they are relevant.
2. Solidity assessment from a company with a licence to run a credit information company. The evaluation must not be older than 3 months at the time of the application deadline, it must be based on the last approved fiscal figures and should report on the credit worthiness and degree of bankruptcy risk (bankruptcy prediction).
3. If a legal applicant relies on another company's capacity to fulfil the economic and financial standing requirement, this company must also fulfil the qualification requirement and provide the documentation stated in point 1 and 2 above, in addition too a signed commitment statement, cf. annex 2, which explicitly states that the companies joint and severally guarantee the fulfilment of the contract.
The contracting authority will assess the figures based on turnover, profitability, solidity and liquidity.
Documentation requirement: Documentation of a quality assurance certificate (ISO 9001/equivalent), issued by an accredited certification body must be presented.
quality assurance, as well as how these are implemented and managed in the organisation, can be presented.

Eligibility requirements: Tenderers must have orderly conditions with regard to payment of tax, employer's national insurance contributions and VAT. Documentation requirement: Tax certificate not older than six months calculated from the tender deadline. A tax certificate is defined as: For Norwegian tenderers: Tax and VAT certificate issued by the Tax Office via Altinn. For foreign tenderers: Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties. If the authorities in the relevant country do not issue such certificates, the tenderer should submit a declaration stating that all taxes and duties have been paid. The statement must be approved and signed by the tenderer's Financial Director/person responsible for finance. K1 - Tenderers must be a legally registered company. Documentation requirement: Norwegian tenderers: Company registration certificate Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.

Award value: 5000000