Public procurement notice: Contract Notice
Published: 2025-12-19
Buyer: Danish Ministry of Defence Acquisition and Logistics Organisation
Country: DK
Region: DK012
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 18000000 | 35000000: Security, fire-fighting, police and defence equipment | 35100000: Emergency and security equipment | 35113000: Safety equipment
Estimated value: 60000000 DKK
Submission deadline: 2026-01-30
Award criteria: price, quality

Technical requirements: See Article 39(1)(b) of the Defense and Security Directive.
See Article 39(1)(c) of the Defense and Security Directive.
See Article 39(1)(e) of the Defense and Security Directive.
See Article 39(1)(a) of the Defense and Security Directive.
See Article 39(1)(d) of the Defense and Security Directive.

Eligibility requirements: The candidate must submit the Prequalification Questionnaire (“PQQ”) with the following in-formation:

A list of the 5 most significant comparable supplies that the candidate has carried out in the latest 3 years before the expiry of the deadline for application.

Only references relating to supplies carried out at the time of the deadline for application will be given importance in the evaluation of whether the requirements regarding technical and profession-al capacity have been complied with, see below. Hence, in the case of an ongoing task, only the part of the supplies already performed at the time of the deadline for application will be included in the evaluation of the reference.

Each reference is requested to include a description of the deliveries made in the form of:
The description of the delivery should include a clear description of the supplies (Operational Eyewear within the cate-gory 1-5) to which the delivery related and the candidate’s role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of the customer (recipient).

When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were per-formed on a continuous basis under a framework agreement, the candidate is asked to indicate how the date is specified.

No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or is a group of operators (e.g., a consortium). Where more than 5 references are stated, only the most recent 5 references will be taken into account. Any additional references will be disregarded. If it is not possible to decide which references are the most recent 5 references, the references will be selected by drawing lots.

In this procedure, the candidate may rely on the technical capacity of other operators to fulfil the suitability requirements. The operator(s) making its/their technical capacity available to the candidate must sign a letter of commitment, see further in the tender specifications. The form is enclosed as an attachment to the tender specifications.

No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for verification of the information stated in the reference, including the dates of the reference indicated.

The following minimum requirement for Technical and Professional capacity must be met: 
• The candidate must demonstrate experience with the delivery of Operational Eyewear within Category 1 and at least two additional categories (Categories 2–5) with a combined total value of not less than DKK 30,000,000. This experience must be documented through the references submitted. 

Only the part of any ongoing delivery performed before the deadline for application will be included when assessing compliance with this minimum requirement.

Failure to meet this minimum requirement will result in exclusion from participation.

Selection criteria
The following selection criteria for technical and professional capacity must be met:
The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the 5 most relevant deliveries in relation to the categories put up for tender. 

The relevance assessment will be made on the basis of the extent to which the 5 references, combined, document experience in the provision of deliveries that are comparable to the main deliveries put up for tender. In this assessment, the contracting entity will in particular emphasise the breadth of categories covered by the deliveries, such that the relevance of the references increases when the candidate has documented experience with a wider range of categories (Categories 1–5).

In the evaluation of which candidates have documented the most relevant deliveries of comparable de-liveries, the extent to which the references, in total, document: 
i. experience in delivering of Operational Eyewear covering the five categories and
ii. deliveries documented under (i) are delivered to NATO countries and/or NATO allied countries.
The candidate must submit the Prequalification Questionnaire (“PQQ”) with the following information:

• The candidates total annual turnover in the three latest financial years available.

In this procedure, the candidate may rely on the economic and financial capacity of other operators to fulfil the suitability requirements. The operator(s) making its/their economic and financial capacity available to the candidate must sign a letter of commitment, see further in the tender specifications. The form is enclosed as an attachment to the tender specifications.

If the candidate relies on the economic and financial capacity of other entities in relation to the fulfilment of requirements, see below, the candidate and the entities in question will be required by the contracting entity to undertake joint and several liability for the performance of the contract.

The PQQ serves as provisional documentation that the candidate fulfils the requirements in respect of economic and financial capacity.

Before the award decision is made, the candidate to whom the contracting entity intends to award the contract must submit documentation that the information stated in the PQQ is accurate.

Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:

A statement regarding the operator's annual turnover in the three latest annual report(s)/financial statement(s) available, depending on when the operator was established or started trading if the figures for this turnover are available. For groups of operators (e.g. a consortium), the information in the three latest annual report(s)/financial statement(s) available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g., a parent company, a sister company or a subcontractor), information for such other entities must be provided as well. 

Minimum requirement:
As a minimum requirement, a total annual turnover of at least DKK 100,000,000 is required in each of the three latest annual report(s)/financial statement(s) available. If the candidate relies on the capacities of other entities, the turnover is to be calculated as the total turnover of the candidate and such other entities in each of the three latest annual report(s)/financial statement(s) available. For groups of operators (e.g., a consortium), the turnover is calculated as the total turnover of the operators in each of the three lates annual report(s)/financial statement(s) available. The information is to be stated in the PQQ. DALO has uploaded a template (available in the electronic tender system) which can be used.
The agreement contains requirements regarding labour clause, CSR requirements and international sanctions. Further information i reference is made to the tender documents for further information.
DALO will calculate an Evaluation Price for each offer. The Evaluation Price will be calculated as the sum of the total price stated in the tenderers offer, using the weighting  specified in the tender documents. The offer with the lowest price, will be given the highest grade in regards to the Award criterion "Price". The lowest price is understood as the lowest calculated Evaluation Price among all compliant offers.
The Award criteria “Quality” will be evaluated on the basis of the tenderers submitted offer and the Test Specimens, as described in the tender documents. 

By "Quality" DALO means the way the products perform in terms of fit, function and comfort. 

"Quality" will be evaluated based on observations made as part of tests conducted by DALO (and users). DALO will conduct tests of the Test Specimens that the tenderer is obligated to deliver as part of the offer.
Pursuant to the Danish Consolidation (Act no. 593 of 2 June 2016, as amended) on the Complaints Board for Public Procurement, the following time-limits for filing a complaint apply:    

Complaints regarding a candidate not being prequalified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting entity has sent notification to the candidates involved, see section 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes an account of the reasons for the decision.

In accordance with section 7(2) of the Act on The Complaints Board for Public Procurement, other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into an agreement. The deadline is calculated from the day after the day when the notice was published.
2) Thirty calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that an agreement based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision. 
3) Six months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2).

The complainant must inform the contracting entity of the complaint in writing not later than simultaneously with the lodging of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, see section 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal be granted suspensory effect, see section 12(1).

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the Complaints Boards website.
The Framework Agreement will be concluded by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence, is entitled to use the agreement for procurement on terms and conditions of the agreement. In addition the Ministry of Resilience and Preparedness and the Danish Police are also entitled to use the agreement for procurement on terms and conditions of the agreement.
Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) wishes to enter into a Framework Agreement regarding procurement of Operational Eyewear as well as spare parts as the Danish Defence, the Ministry for Resilience and Preparedness and the Danish Police has a need for Operational Eyewear for their personnel. 

DALO, the Ministry for Resilience and Preparedness as well as the Danish police shall all be entitled to use the Framework Agreement for purchase of the deliverables on the terms and conditions of the Framework Agreement. 

The Operational Eyewear needed is divided into 5 (five) categories, which primarily consist of ballistic eyewear, but also includes non-ballistic eyewear essential for solving tasks under certain conditions.

The tenderer shall provide DALO with a Framework Agreement that complies with the requirements for all the needed Operational Eyewear.

The 5 (five) categories of Operational Eyewear, are:
1) Ballistic Eyewear 
2) Ballistic Goggle 
3) Tactical Parachute Goggle 
4) Arctic Goggle 
5) Ballistic Eyewear with prescription correction in the protective lenses

Category Ballistic Eyewear shall cover 5 (five) different models of which at least one model must be offered in 3 (three) different sizes. 

The Operational Eyewear will be used as part of the personnel’s professional equipment, which will be used in training, common educational and operational tasks both nationally and internationally. The Deliverables are essential in order to protect the personnel’s eyes and is an essential part of the personal protection equipment. The Operational Eyewear shall protect the personnel’s eyes from ex. fragments, dust, sun, airborne insects and similar foreign objects as well as laser light without compromising the personnels view.

The Operational Eyewear is planned to be used when solving many different tasks. Different tasks require the personnel to wear or use different equipment and as a result of that, the Operational Eyewear has to be able to integrate with many different kinds of equipment. The Operational Eyewear shall therefore be useable with different types of headwear as well as related gear. Furthermore, the Operational Eyewear shall also be useable without the personnel wearing any headwear or related gear.
Delivery to the Danish Police may be required at various addresses within Denmark. The specific delivery locations are specified in the tender documents.

Winner: Mercell Holding ASA