Public procurement notice: Contract Notice
Published: 2019-11-14
Buyer: Femern A/S
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72000000 | 72253100: System support services | 72261000: Software support services | 72263000: Software implementation services | 72265000: Software configuration services
Estimated value: 610000 EUR
Submission deadline: 2019-12-13
Award criteria: The most economic tender
EU fund: EU Fund

Technical requirements: During the design, build and operation phases of the fixed link across Femern Belt a large amount of requirements have been and will be imposed upon Femern A/S by authorities and have been and will be imposed upon multiple contractors and tenderers by Femern A/S. Femern A/S (and potentially other projects within the Sund and Belt Group) needs a requirement management system to manage these requirements.
Femern A/S (Femern) is part of Sund and Bælt Holding A/S, which is owned 100 pct. by the Danish Ministry of Transport, Building, and Housing. In April 2009, Femern was established to conduct preparations, studies, design, etc. in connection with the establishment of a fixed link across the Fehmarn Belt. In 2015, Femern was authorized to establish and operate a fixed link across the Fehmarn Belt and to carry out the dispositions necessary for the implementation.
During the design, build and operation phases of the fixed link across Femern Belt a large amount of requirements have been and will be imposed upon Femern by authorities and have been and will be imposed upon multiple contractors and tenderers by Femern. Femern needs a requirement management system to manage these requirements.
The offered solution shall support Femern A/S in managing requirements in large complex tendering procedures, managing requirements in civil works contracts, managing requirements related to railway contracts, etc. Femern needs a solution providing a intuitive and cost-effective way of creating requirements in the system and various features supporting effective management of such requirements. Furthermore, Femern need a solution that includes report, export and analysis functionality.
The system shall further support Femern A/S in collaborating with contractors and project interface parties, and other workflows. The solution shall include functionality for tracking dependencies and linking of requirements, and support integrations to other systems.The solution shall be based on a proven standard software.
The solution must be provided as a license to a standard software solution delivered as a Software-as-a-Service solution. The scope of the contract — which is elaborated in the procurement documents — covers:
The Supplier shall deliver continuing services, including maintenance of the solution, including fixes, security updates, new releases, etc. The solution must be updated continuously with necessary optimizations and, the supplier is expected to perform support services.
The supplier must deliver a number of services. Such services on demand cover e.g. employee training, re-configuration of the solution, integration services — e.g. integration with the Customer’s document management system (DMS) and other consultancy services related to the system and management of requirements in general as further specified in the procurement documents. Furthermore, the number of licenses needed by the customer may vary, and the supplier must with due notice be able to adjust the system accordingly as specified in the procurement documents. Sund and Bælt Holding A/S and their present and future affiliated companies can purchase licenses under this contract.
The selection of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant deliveries, see Section III.1.3), of the services covered by the contract, see the description in Sections II.1.4) and II.2.4).
The evaluation of the most relevant deliveries will be made on the basis of the extent to which the references document experience with delivery of comparable systems and services. It will be regarded positively in the assessment of the relevance if a reference covers a solution delivered for a large (construction budget above 7 000 000 EUR) railway project. It will also be regarded positively if the references covers a solution delivered for other types of large infrastructure projects (bridges, highways, tunnels, etc.). Please note that any ambiguities and/or unclearness in the information submitted in the ESPD may be regarded negatively in the evaluation when selecting the limited.
The construction of the fixed link across the Fehmarn Belt receives EU funding from the CEF programme under project code 2014-EU-TM-0221-W.
The candidate must submit the European Single Procurement Document (‘ESPD’) with the following information:
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:


Award value: 610000