Public procurement notice: Contract Notice
Published: 2018-01-13
Buyer: Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50100000 | 50110000
Estimated value: 2000000 GBP
Submission deadline: 2018-02-15
Award criteria: The most economic tender

Technical requirements: Vehicle accident repair services are required from automotive bodyshops who are certified to vehicle damage repair Kitemark PAS 125 category 3 standard. Vehicle accident repair services will cover cars, light/heavy vehicles and motorcycles, including collection, storage and repair. The automotive bodyshop will also be responsible for having recovery vehicles to collect/deliver from/to Police HQ or other locations within Cheshire Police area. The automotive bodyshop will also need to be able to attend Police HQ to undertake inspections of vehicles for production of repair estimates. Automotive bodyshops will need to demonstrate the capacity to deal with the anticipated volume of repairs and to cope with fluctuations in demand. A framework agreement will be established for 4 years for the police & crime commissioner for Cheshire and Cheshire fire authority. Full details of the requirements are set out in the specification/requirements/detailed responses section of the Online ITT.
The provision of vehicle accident repair services is required from automotive bodyshops who are certified to vehicle damage repair Kitemark PAS 125 category 3 standard. The requirement will be to provide vehicle accident repair services covering cars, light vehicles e.g. vans, heavy vehicles and motorcycles. The automotive bodyshop will also be responsible for having recovery vehicles to collect/deliver from/to police HQ or other locations within Cheshire constabulary area. The automotive bodyshop will also need to be able to attend police HQ to undertake inspections of vehicles for production of repair estimates.
Vehicles owned, hired or leased by Cheshire constabulary are involved in excess of 450 vehicle related collisions, incidents and cases of criminal damage each year. Often there may be up to 20 vehicles per week requiring collision or other body repair services, whereas other weeks it could be much lower. Automotive bodyshops will need to demonstrate the capacity to deal with the anticipated volume of repairs and to cope with fluctuations in demand.
Cheshire constabulary operates (around) 720 vehicles which are mainly located across the Cheshire constabulary policing area. Vehicles used by specialist units are located across the North West policing area. The fleet completes almost 12 000 000 miles per annum. Maintenance and servicing of vehicles is completed in the constabulary’s fleet services unit based at the constabulary’s Headquarters in Winsford, Cheshire by skilled Police staff.
The constabulary’s vehicle fleet currently comprises: 6 heavy goods vehicles, 20 motorcycles, 100 sprinter LWB/other large Vans, 20 trailers and 574 cars/car derived Vans. It should be noted that the constabulary’s vehicle fleet is likely to change over the period of the contract.
The vehicle manufacturers with the largest representation on the constabulary’s fleet include Ford, Vauxhall, BMW, VAG, Hyundai, Peugeot, Mercedes.
The automotive bodyshop providing the vehicle accident repair service will need to work with the constabulary’s fleet services unit to return vehicles to the road and operational use in an efficient and cost effective manner. This will involve, but not be limited to compliance with the required timescales for collection of vehicles for repair and submission of repair estimates, completion of repairs within agreed timeframes and prompt delivery of vehicles back to the fleet services unit.
The PCC requires the services of an automotive bodyshop who can provide vehicle accident repair services across a range of vehicle types. The service is to include collection, storage, repair and delivery of Cheshire constabulary police vehicles.
All vehicles shall be housed and repaired on the contractors premises. The PCC’s requirements are set out in the specification/requirements/detailed responses section.
A framework agreement will be established for 4 years. The police and crime commissioner for Cheshire intends to award a call off contract of 3 years with 2 options to extend of 1 year. The framework will also be open for use by Cheshire fire authority, for vehicles within the Cheshire fire and rescue fleet.
A framework agreement will be established for 4 years. The police and crime commissioner for Cheshire intends to award a call off contract of 3 years with 2 options to extend of 1 year.

Eligibility requirements: As set out in the electronic tender documents.

Award value: 2000000