Public procurement notice: Dynamic Purchasing System
Published: 2017-02-02
Buyer: Caerphilly County Borough Council
Country: UK
Region: Gwent Valleys
Contract type: Works
Procedure: Restricted procedure
CPV classification: 31200000 | 31210000 | 31300000 | 31320000 | 31350000
Estimated value: 17000000 GBP
Submission deadline: 2017-03-06
Award criteria: The most economic tender

Technical requirements: Caerphilly County Borough Council (‘the Council’) is seeking to establish a Dynamic Purchasing System (DPS) for the Provision of General Builders. The notice is for any experienced and suitably qualified Contractors who wish to join the DPS. The Council intends the DPS to run from 1.4.2017 to 31.3.2020. The Council reserves the right to extend or shorten the DPS validity period at its own discretion.
A DPS is similar to a Framework, however new Contractors are permitted to join the DPS at any time during the validity period of the DPS subject to meeting the Council's pre-qualification criteria, which are available via the Council's e-tendering portal-Proactis Plaza. Contractors should note that admission onto the DPS is not a guarantee of any award of contracts. There is also no guarantee of volume or value of contracts to be let via the DPS.
The Council promotes the use of Constructionline for works contracts, therefore in order to simplify the pre qualification process for Contractors the Council will utilise certain aspects of the Constructionline registration process and specifically the Builders General category. The Council will also consider Contractors who are not Constructionline registered and pre qualification criteria have been set for non Constructionline registered Contractors. It should be noted that, where a Contractor is registered for the Building General category the Constructionline information will be used for pre qualification and during the validity period of the DPS.
Immediate requirements for the Council via the DPS are to run mini competitions to identify Contractors to undertake separate packages of external works to the Council's housing stock in accordance with the Welsh Housing Quality Standard (WHQS) Programme. The proposed separate packages of works will be undertaken in the Lower Rhymney Valley of the County Borough and Contractors will be required to provide a range of external works general building disciplines including but not limited to the external Common Procurement Vocabulary (CPV) codes listed in the relevant section of this notice. The specific works that maybe procured under the DPS for these external works cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated Invitation to Tender documentation. The indicative overall accumulative value of the external works packages for the Lower Rhymney Valley is estimated at 16 000 000.00 GBP. However it should be noted there is no guarantee of volume of packages of work or value of contracts to be let via the DPS.
The Council via the Direct Labour Organisation(‘DLO’) also requires general builders on a primary and secondary basis to support the DLO across a range of general building disciplines. This includes but not limited to the Common Procurement Vocabulary (CPV) codes listed in the relevant section of this notice. The specific requirements that maybe procured under the DPS for these works cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated Invitation to Tender documentation. The indicative overall accumulative value for this requirement is estimated at 1 000 000.00 GBP. However it should be noted there is no guarantee of volume of work or value of contracts to be let via the DPS.
All successful Contractors who are established on the DPS will be invited to participate in future mini competitions providing that they continually meet the DPS pre qualification criteria for the validity period of the DPS.
The award criteria for the mini competitions shall be based on either price or cost only or price-quality ratio. The % weighting will be price or cost 0-100 % and price-quality 0-100 % split between both criteria. Contractors may be required to consider different pricing or costing strategies as part of the mini competitions such as but not limited to pricing bills of quantities, schedules of rates and +or- adjustment against a Nationally recognised or Council specific schedule of rates. Future mini competitions will include the exact award criteria, associated weightings and pricing or costing strategy for the specific requirement.
All mini competitions undertaken via this DPS will be awarded upon the basis of a Nationally approved/ industry standard Contract Terms and Conditions such as JCT and NEC Family of Contracts. Future mini competitions will include the exact terms and conditions of contract.
The Council intends the DPS to run from 1 April 2017 to 31 March 2020. The Council reserves the right to extend or shorten the DPS validity period at its own discretion.
The envisaged number of Contractors that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via the Council's e-tendering portal — Proactis Plaza (Proactis Plaza), www.proactisplaza.com/SupplierPortal. The Council's full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Contractors to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.
The Council reserves the right to utilise the DPS for any internal and external General Building requirements covering any Housing, Public Buildings and Learning and Educational Establishments located within the County Borough of Caerphilly. Contractors will be required to provide a range of General Building disciplines including but not limited to the Common Procurement Vocabulary codes listed in the relevant section of this notice. The specific works that maybe procured under the DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated Invitation to Tender documentation.
In awarding specific contracts under the Dynamic Purchasing System (DPS), the Council may take into account (for the purpose of managing risk) the amount of work (if any) already awarded to any particular Contractor. If the Council chooses to do so, this will be set out in the tender documents for the specific contract. The criteria that will be applied in this case will be as follows:-
Contractors who have been awarded work under the DPS, which is not completed and the value of which is (cumulatively) equal to or greater than:
— twice the Contractor's notation value if the contractor is registered with Constructionline under the building general category; or
— one third of the Contractor's previous turnover (based on the contractor's accounts for the most recent financial year available) for non Constructionline registered Contractors,


Award value: 17000000