Public procurement notice: Contract Notice
Published: 2019-12-24
Buyer: Scottish Police Authority
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 72222300: Information technology services | 72267100: Maintenance of information technology software
Estimated value: 1500000 GBP
Submission deadline: 2020-02-10
Award criteria: The most economic tender

Technical requirements: The Scottish Police Authority (known as ‘the Authority’) has a requirement for a master data management (MDM) solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent contractor.
— software licence(s) for a master data management solution with annual support and maintenance services,
— services to support the initial installation, configuration and integration of solution with 3 operational systems,
The Scottish Police Authority (known as ‘the Authority’) has a requirement for a master data management (MDM) solution. The Authority is required to tender for this opportunity to appoint a suitably experienced and competent contractor.
— software licence(s) for a master data management solution with annual support and maintenance services,
— services to support the initial installation, configuration and integration of solution with 3 operational systems,
The duration of the contract will be 4 years with the option to extend the contract for a further 3 periods of up to 12 months each period at the sole discretion of the Authority. Maximum contract duration of 7 years.
The anticipated commencement date of the contract is 30.8.2020 however this date will be fully confirmed at contract award.
This contract may be renewed in 4 years from the contract start date or 5, 6 or 7 years if the optional year extensions is activated.
Option A) If a tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 27001 (or equivalent) a copy of the certificate may be requested.
Option B) If a tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.
The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the chief executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken.
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate.

Eligibility requirements: Quality control requirements Tenderers may be required to provide the following for quality control requirements: Either: Option A) If a tenderers organisation holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 27001 (or equivalent) a copy of the certificate may be requested. Or Option B) If a tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested. Guidance The policy should set out your organisation's responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the chief executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken.

Award value: 1500000