Public procurement notice: Contract Notice
Published: 2016-10-14
Buyer: Department of Finance
Country: UK
Region: Northern Ireland
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48300000 | 48320000 | 48327000
Estimated value: 1462500 GBP
Submission deadline: 2016-11-16
Award criteria: The most economic tender

Technical requirements: LPS require a Contractor to replace the current paper based sketching and data keying process with a digitally enabled solution. The overall solution will enable LPS field staff to collect both property and case significant data electronically on site, sketch to scale, capture photographs and save this information directly into back office systems. Staff will be able to collect data in both online and offline states. The solution will enable valuation staff to take all relevant case and property information into the field in an electronic format on a hand-held tablet. A COTS drawing package will be used to draw the property accurately and to scale using an integrated blue tooth laser meter.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights: (I). Not to award any contract as a result of the procurement process commenced by publication of this notice;. (II). To make whatever changes it may see fit to the content and structure of the tendering competition;. (III). To award (a) contract(s) in respect of any part(s) of the (services) covered by this notice; and (IV). To award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. This contract will not be subdivided into lots. The reason for this is the client requires a single point of contact and a primary contractor to manage the installation and integration of LPS specific technologies. The figure indicated in II.1.5) represents the upper limit of an estimated contract value which ranges from 975 000 GBP to 1 462 500 GBP. This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision.


Award value: 1462500