Public procurement notice: Contract Notice
Published: 2017-11-25
Buyer: British Film Institute
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79710000: Security services
Estimated value: 3000000 GBP
Submission deadline: 2017-12-22
Award criteria: The most economic tender

Technical requirements: BFI is seeking a Security Services provider across its 5 sites — In London, BFI Southbank, BFI IMAX and BFI Headquarters. In Hertfordshire — BFI National Archive and in Warwickshire BFI Gaydon.
BFI Southbank is a public building located on the busy South Bank area of London with in excess of 3 000 000 visits per year. The building has a wide range of facilities open to the public.
24 hour manned security is required for 365 days a year currently providing 476 hours of cover per week. As well as providing the usual security expertise the Security team at BFI Southbank are also an important public facing team acting as the ‘front door’ to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email.
BFI IMAX is a purpose built IMAX cinema which houses 1 screen being the largest in the UK at 26 m wide and 22 m high and a seating capacity of 500. The film program consists of a mixture of mainstream IMAX releases and education/family screenings.
24 hour manned security is required for 365 days a year currently providing 168 hours of cover per week. As well as providing the usual security expertise the Security guard at the BFI IMAX are also an important public facing team acting as the ‘front door’ to a substantial number of enquiries from public or BFI Staff face to face and via telephone or email.
The BFI Headquarters is situated at 21 Stephen Street, London, W1T 1LN and consists of a 1960's office block on 6 floors.
Currently security is required to open and close the site each working day and be present in-between which current amounts to 90 cover hours per week. The team also provides cover, when necessary, for weekend working. We also require a key holding patrol and response service to respond to alarm signals out of core hours within 1 hour.
The National Archive is sited on the outskirts of Berkhamsted in Hertfordshire. The site is some 9 acres in total with 90 000 square feet of buildings. The buildings comprise offices, laboratories, film handling rooms, 3 specialist safety film stores, each of some 640 m
Security cover is required out of core staff hours (8:00 and 18:00 Monday to Friday) and 24 hours during weekends and bank holidays which currently amount to 123 hours per week.
Located near Gaydon is the BFI Master Film Store (MFS) along with a number of other vaults that together house the majority of the Nitrate stock and all master material which approximately amounts to 475 000 cans of film.
The current Security Service is provided by Mobile Security Officers who also act as the Key-holding provider and Emergency Site response.
Further details can be found within the ‘Information and Instructions to Bidders’ document, available to bidders that express an interest via the BFI's In-Tend e-Tendering Portal.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 3000000