Public procurement notice: Contract Notice
Published: 2016-07-23
Buyer: The Chancellor, Masters and Scholars of the University of Cambridge
Country: UK
Region: East Anglia
Contract type: Services
Procedure: Open procedure
CPV classification: 32510000 | 32570000 | 32581000 | 33195100 | 35125100: Sensors
Submission deadline: 2016-08-26
Award criteria: The most economic tender

Technical requirements: The University of Cambridge (the ‘University’) wishes to procure a fill monitoring system for the Underground Bins located on the North West Cambridge Development (NWCD).
The supplier shall be responsible for design, supply, installation and maintenance of fill monitoring and communications equipment, and for ensuring that the University and its partners receive output data in order to improve operational efficiency.
The NWCD will occupy approximately 140 hectares of University owned land on the North West side of Cambridge. Further details can be found at http://www.nwcambridge.co.uk
The North West Cambridge Scheme is a significant development and arguably the largest Underground Bin scheme in the UK. The exact number of Underground Bins for the whole development will depend on final site designs, but for domestic uses, it is estimated that around 550 Underground Bins will be required at between 150 and 165 locations. Each Underground Bin Site location is to provide storage for 3 waste streams.
The NWC development is to be undertaken in Phases. Phase 1 is currently under construction. First occupation is expected January 2017. Lot construction for Phase 1 is planned to be completed from autumn 2017 and it is estimated that Phase 1 will require approximately 230 Underground Bins at approximately 77 Underground Bin Site locations. Further phases will be completed over approximately the next 15 – 20 years.
The underground Bins are in banks of 3 or 6 and are each 3 meters deep with metal lids inset with granite paving stones.
Fill monitoring will need to be achieved at a low long term cost and capable of automatically feeding back information to the Waste Collection Authority (WCA) office the NWCD Estate Management team and, ideally, to waste collection vehicles/drivers. The fill monitoring system supplier will be entirely responsible for ensuring the constant operation of the fill monitoring system and all its components.
The initial contract period is expected to be 10 years with an option to extend for further periods to ensure the installation of a consistent product and service level across all phases of the NWC Development.
Parent company or bank guarantee may be required, at the contractor's expense, to secure the long term warranty and support for the system.
Suppliers are expected to offer Customer references and site visits to enable the University to verify capability and capacity.
Suppliers must provide evidence of significant practical experience with supply and operation of similar equipment and monitoring systems.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU of the European Parliament and of the Council) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/universityofcambridge/ to receive documentation. After registering the tender documentation can then be downloaded.
All queries, tender responses and any supporting documentation must be submitted through this system. There must be no email or postal correspondence from bidders unless agreed by the University.

Eligibility requirements: Any requirements will be set out in the Invitation to tender. Any requirements will be set out in the Invitation to tender. Suppliers are expected to offer Customer references and site visits to enable the University to verify capability and capacity. Suppliers must provide evidence of significant practical experience with supply and operation of similar equipment and monitoring systems.
Any requirements will be set out in the Invitation to tender.
Suppliers are expected to offer Customer references and site visits to enable the University to verify capability and capacity. Suppliers must provide evidence of significant practical experience with supply and operation of similar equipment and monitoring systems.
Suppliers are expected to offer Customer references and site visits to enable the University to verify capability and capacity.
Suppliers must provide evidence of significant practical experience with supply and operation of similar equipment and monitoring systems.