Public procurement notice: Contract Notice
Published: 2016-02-24
Buyer: Ministry of Defence, C and C, Other
Country: UK
Region: Hampshire and Isle of Wight
Contract type: Services
Procedure: Restricted procedure
CPV classification: 85121200: Specialist medical services
Submission deadline: 2016-03-21
Award criteria: The most economic tender

Technical requirements: Medical specialist services. The Authority has a requirement for a 2 year plus 1 option year enabling contract for the provision of Forensic Medical Examiner (FME) services to the Military Police in the UK.
The Military Police (MP) of all three services (Royal Navy, Army and Royal Air Force) are responsible for the investigation of crime conducted by current and ex-service personnel within the Service Justice System (SJS). This can require the medical examination of suspects and victims in order to identify injuries and recover body samples and impressions to an evidential standard. To comply with legal and evidential standards this must be undertaken by a Doctor or nurse who is trained to conduct Forensic Medical Examinations.
The requirement is for the provision of a professional FME service to the MP and Military Provost Service (MPS), by suitably trained and recognised professionals in pursuance of investigations pan-UK (including Northern Ireland). Based on historic information it is estimated that the service would include 30 — 40 sexual offence examinations per year, throughout the UK but mainly concentrated in the major garrisons for the RN, RAF and Army. For the RN these are Plymouth, Portsmouth and Faslane; Army this is Aldershot, Salisbury Plain, Colchester, Catterick, London and Northern Ireland; for the RAF these are Brize Norton, Marham, Henlow, Honnington, Conningsby and Lossiemouth. This list is not exhaustive but gives an idea of the spread of locations. The demand for other elements of the service such as Interview after Caution is more difficult to estimate, requiring flexibility from the FME Provider.
The forensic medical service must provide a 24 hour, seven day a week 365 days a year capability to deploy suitable personnel to any location within the UK as soon as possible but not beyond 1 — 3 hours maximum.
The contracted service must provide evidential reports and evidence to a level acceptable at Courts Martial in line with UK civilian justice system standards and recognised best practise within the profession.
Expression of Interest to participate in this requirement are to be submitted on the DCO by completing the Pre-Qualification Notice (PQQ). Details to access the PQQ can be found under ‘Advertising Regime DCB’. Interested parties are required to complete the PQQ to provide information that allows the Authority to evaluate the suppliers capacities and capabilities. Evaluation criteria can be found at section 111.2 Condition for Participation.
Note that in accordance with Regulation 53 to PCR2015 the draft Invitation to Tender (ITT) documents have been made available within the Supporting Documents section of this Notice. Note that the ITT documents are for information purposes only at this stage and for the avoidance of doubt, not for completion. They may be subject to change prior to formal issue and only those companies who are deemed successful following a PQQ application will be formally invited to tender at a later date.
It is the Authority's view that TUPE maybe applicable if this requirement results in a contract being placed although the Authority shall not be liable for that opinion.
Potential suppliers must note that the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Purchase (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transactions Agreements) (included in Draft tender) and unconditionally accept DEFCON 5J (Unique Identifers), DEFCON129J (The Use of Eletronic Business Delivery Form), DEFCON 522J (Payment under P2P) and all references to Condition G1 Payment in the Standard Contract Template (SCT)3.
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council  (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council  (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Interested supplies are required to complete the Dynamic Pre-Qualification Questionaire (PQQ) linked to this notice. Responses to all questions in Part 1 of the PQQ will be marked on a Pass/Fail basis. Suppliers are advised to e-mail the relevant Commercial Officers with reasons why any question in the PQQ has not been answered. Any unanswered questions could result in down selection unless a valid explanation is provided.

Eligibility requirements: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC of the European Parliament and of the Council  (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC of the European Parliament and of the Council  (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority. Interested supplies are required to complete the Dynamic Pre-Qualification Questionaire (PQQ) linked to this notice. Responses to all questions in Part 1 of the PQQ will be marked on a Pass/Fail basis. Suppliers are advised to e-mail the relevant Commercial Officers with reasons why any question in the PQQ has not been answered. Any unanswered questions could result in down selection unless a valid explanation is provided. Questions in Part2 of the PQQ will be evaluated using the following scoring matrix — 0-Unacceptable, 1-Serious Concerns, 2-Minor Concerns, 3-Confidence, 5- High Confidence. A minimum score of 3 is required against Section 7, questions 7.1.1 to 7.2.1 Economic Operators that do not achieve these minimum scores will not be invited to tender for this requirement. For question 7.3-Insurance and 7.7-Quality Assurance the questions will be marked on a Pass/Fail basis. If more than 6 suppliers meet the minimum selection criteria, the Authority intends to invite the 6 highest scoring suppliers to tender for the requirement The Potential Provider's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to Part 1 Form D question 2.1 of the PQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include: a. Turnover; b. Profitability; c. Liquidity and Working Capital; d. Debt; e. Cash Flow; The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements. The Authority's opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking. Pass — A low or medium financial risk assessment as evaluated by the Authority. Fail — A high unacceptable level of financial risk as evaluated by the Authority. Suppliers who fail any of the questions may not be invited to tender. Declaration Potential Providers are advised ‘if you fail any question within the Declaration section you will automatically be deemed unsuccessful.’ As with lack of responses to Part 1 Section 1 Commercial Officers will need to decide whether a missing signature will result in a ‘fail’. Deadline for completion of the PQQ is 21.3.2016. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: 3UY8583MZ5. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 21.3.2016 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. Please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk tel. 0800 282 324.
Interested supplies are required to complete the Dynamic Pre-Qualification Questionaire (PQQ) linked to this notice. Responses to all questions in Part 1 of the PQQ will be marked on a Pass/Fail basis. Suppliers are advised to e-mail the relevant Commercial Officers with reasons why any question in the PQQ has not been answered. Any unanswered questions could result in down selection unless a valid explanation is provided. Questions in Part2 of the PQQ will be evaluated using the following scoring matrix — 0-Unacceptable, 1-Serious Concerns, 2-Minor Concerns, 3-Confidence, 5- High Confidence. A minimum score of 3 is required against Section 7, questions 7.1.1 to 7.2.1 Economic Operators that do not achieve these minimum scores will not be invited to tender for this requirement. For question 7.3-Insurance and 7.7-Quality Assurance the questions will be marked on a Pass/Fail basis. If more than 6 suppliers meet the minimum selection criteria, the Authority intends to invite the 6 highest scoring suppliers to tender for the requirement The Potential Provider's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to Part 1 Form D question 2.1 of the PQQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include: a. Turnover; b. Profitability; c. Liquidity and Working Capital; d. Debt; e. Cash Flow; The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements. The Authority's opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking. Pass — A low or medium financial risk assessment as evaluated by the Authority. Fail — A high unacceptable level of financial risk as evaluated by the Authority. Suppliers who fail any of the questions may not be invited to tender. Declaration Potential Providers are advised ‘if you fail any question within the Declaration section you will automatically be deemed unsuccessful.’ As with lack of responses to Part 1 Section 1 Commercial Officers will need to decide whether a missing signature will result in a ‘fail’. Deadline for completion of the PQQ is 21.3.2016. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: 3UY8583MZ5. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 21.3.2016 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. Please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk tel. 0800 282 324.