Public procurement notice: Contract Notice
Published: 2020-06-08
Buyer: Scottish Police Authority
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 32522000 | 32570000 | 44212250 | 44212261 | 64200000
Submission deadline: 2020-07-13
Award criteria: The most economic tender

Technical requirements: The Scottish Police Authority (known as the ‘the Authority’) require a competent contractor in place for provision of radio masts portfolio marketing, management and maintenance services.
The contract includes managing and carrying out mast repairs/works based on condition surveys, mast access arrangements, negotiating new licences-arranging licence fee reviews of existing sharers on the mast location and to encourage new sharers to the sites to increase annual revenue, negotiate renewal of existing leases and access arrangements (all subject to final Authority approval). It will also be the remit to determine if there any efficiencies in terms management (rates, electricity recharges) or releasing loss making non-operationally required sites. Also, decommissioning of sites which are no longer required.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given.
Tenderers within the UK must confirm if they are registered under Companies House within this question.
If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of this contract that tenderers hold or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
Employers (Compulsory) liability insurance = GBP 10 million in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public liability insurance = GBP 5 million in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate.
Professional indemnity insurance = GBP 5 million in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current professional indemnity insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The Authority will access a credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the Authority to access a credit safe report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by credit safe is accurate and up to date.
For the avoidance of doubt, the SPA will request a report from credit safe following the closing date for the receipt of the tenders to ensure that the most up to date information is used. Where you are not registered on credit safe e.g. charitable organisations or new start companies/sole traders with less than 3 years trading history, discretionary powers are available to the director of finance to consider abbreviated accounts along with bankers references, etc.

Eligibility requirements: ESPD Question 4A.1 Trade Registers It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the Tenderer is UK based but not registered at Companies House they must be able to verify to the SPA’s satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question. If the Tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.