Public procurement notice: Contract Notice
Published: 2018-09-04
Buyer: North Ayrshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50111000: Fleet management and maintenance services
Estimated value: 1400000 GBP
Submission deadline: 2018-10-03
Award criteria: The most economic tender

Technical requirements: North Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle repairs and maintenance services to supplement their in-house provision.
North Ayrshire Council operates an in-house facility for the maintenance of its fleet of vehicles and plant. This facility covers all repairs, services, MOTs, routine planned inspections and maintenance to vehicles, plant and any associated equipment fitted to vehicles. From time to time, the Council will outsource some of this work.
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders will be required to have a minimum “general” yearly turnover of 175 000.00 GBP for the last 3 years for each individual lot they wish to bid for.
Bidders will be required to have a minimum yearly turnover of 175 000.00 GBP for the last 3 years for each individual lot they wish to bid for, in the business area covered by the contract.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Tenderers shall take out and maintain, throughout the period of the contract, Statutory Third Party Motor Vehicles cover in accord with the provisions of the current Road Traffic Act 1988 (as amended). A valid Motor Vehicle certificate in the company name, OR (where there is no fleet but rather the company permits employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority, confirming that the company has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained.
Bidders will be required to provide a minimum of 2 examples, within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope. Unsatisfactory experience will result in a fail and exclusion from the tender process. Note that bidders will be required to provide a set of 2 examples for each lot they wish to apply for.
Bidders must provide 1 satisfactory reference for one of the 2 experience example contracts on the reference templates provided. If any of the referees score the bidder less than 2 for any of the criteria, the bidder will be excluded from the tender process.
Completed reference templates must be uploaded into the general attachments area of the qualification envelope in PCS-T alongside the 4C.1.2 Previous Experience Template.
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
2) A quality management policy authorised by their Chief Executive or equivalent. Please see the ESPD Guidance documents in the Instruction to Tenderers document for full details.

Eligibility requirements: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

Award value: 1400000