Public procurement notice: Contract Notice
Published: 2016-10-11
Buyer: Hastoe Housing Association
Country: UK
Region: SOUTH EAST (ENGLAND)
Contract type: Works
Procedure: Open procedure
CPV classification: 45000000: Construction work | 45210000: Building construction work | 45215210 | 45261900 | 45262660
Estimated value: 7400000 GBP
Submission deadline: 2016-11-10
Award criteria: The most economic tender

Technical requirements: The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, planned works and gas servicing.
The Authority reserves the right to award contracts combining the following lots or groups of lots: Tenderers may bid for 1 or both lots and may be awarded 1 or both lots. The Authority will apply the award criteria set out in the Procurement Documents in relation to the award of lots.
The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, asbestos removal, mechanical installations maintenance, aids and adaptations, estate based works and emergency out of hours maintenance. In addition, the Contract will include for undertaking some planned maintenance works including internal and external component replacement. The contract will be a long term contract under JCT MTC2011for a maximum period of 8 years, subject to periodic performance reviews (annually) and a formal interim review after 4 years.
The contract will be awarded for an initial term of 48 months. The Authority may award a further 2 renewals in 24 month increments or multiples thereof up to a maximum of 96 months.
The Authority will award a contract to the highest scoring Tenderer on each lot. Tenderers who submit a response for both lots will be required to state their preference for which lots they would like to be considered, stating their 1st and 2nd choice.
Areas 5&6 (SW London, East and West Sussex, Surrey, Berkshire, East Hampshire, Tunbridge Wells, Beulah Hill (SE London)
The provision of comprehensive repairs and maintenance services including day-to-day responsive repairs, void refurbishment, asbestos removal, mechanical installations maintenance, aids and adaptations, estate based works and emergency out of hours maintenance. In addition, the Contract will include for undertaking some planned maintenance works including internal and external component replacement. The contract will be a long term contract under JCT MTC2011for a maximum period of 8 years, subject to periodic performance reviews (annually) and a formal interim review after 4 years.
The contract will be awarded for an initial term of 48 months. The Authority may award a further 2 renewals in 24 month increments or multiples thereof up to a maximum of 96 months.
The Authority will award a contract to the highest scoring Tenderer on each lot. Tenderers who submit a response for both lots will be required to state their preference for which lots they would like to be considered, stating their 1st and 2nd choice.
Applicants will be required to complete a Standard Selection Questionnaire (SQ) consistent with the provisions of Regulation 58 of the Public Contracts Regulations 2015 (as amended). The minimum requirements that Applicants are required to meet are set out in the SQ. The SQ is available from the address at I.1 and must be returned to that address by the date stipulated in IV.2.2.
The Contract forming part of the Procurement Documents sets out the conditions relating to performance including minimum performance standards to be met.
Representatives from the Authority and their appointed Consultant, Cameron Consulting have full unrestricted access to the electronic tender portal and will log all responses received within on hour of the tender closing date.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with information in the ‘Award Decision Notice’ at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England & Wales.

Eligibility requirements: Applicants will be required to complete a Standard Selection Questionnaire (SQ) consistent with the provisions of Regulation 58 of the Public Contracts Regulations 2015 (as amended). The minimum requirements that Applicants are required to meet are set out in the SQ. The SQ is available from the address at I.1 and must be returned to that address by the date stipulated in IV.2.2.

Award value: 7400000