Public procurement notice: Contract Notice
Published: 2022-09-07
Buyer: Forsvaret v/Forsvarets logistikkorganisasjon
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48170000 | 48825000: Web servers | 63731000 | 72400000
Estimated value: 16000000 NOK
Submission deadline: 2022-10-25
Award criteria: The most economic tender

Technical requirements: Procurement of a quality and safety management system (web application) for the Norwegian Armed Forces' landing sites (framework agreement) - open tender contest
The Norwegian Armed Forces would like to enter into a framework agreement for the procurement of access to and use of a web application (continuing service contract for the procurement of services over the internet), which will function as an operations, quality, and safety management system for landing sites operated by the Norwegian Armed Forces. The framework agreement will also include the procurement of operational and maintenance services for the web application, as well as the option for further development of the web application if required (development services).
The Norwegian Armed Forces need an operations, quality, and security management system to see to the requirements for landing sites from international aviation authorities (ICAO) and European aviation authorities (EASA) respectively, where the system that is procured must fulfil, amongst other things, the requirements in the ICAO convention's Annexes 14 and 15, ICAO Safety Management Manual (SMM) Doc. 9859/2017, as well as the EU regulations 139/2014 (EASA ADR) and 376/2014.
The procurement will involve the tenderer being responsible for the system (total responsibility) so that the web application functions in accordance with the requirements set for the system in the requirements specification.
There are a total of 6 landing sites that will use the system that will be covered by the framework agreeement.
The framework agreement will, however, be open for more landing sites being included in accordance with the detailed terms described in the framework agreement. The number of users of the web application is estimated to be 200 - 400 users at the landing sites with the most users, and 20 - 50 users at the landing sites with the fewest users, whilst some landing site(s) have 150 -200 users.
- Get an overview of unresolved cases/events and the option to classify the events according to the risk level and degree of seriousness.
- Be able to follow-up cases in a specific work flow with defined deadlines in order to carry out the respective assignments in the work flow, and the option to delegate cases to the correct person at the correct time according to role, responsibility, and authority.
- Library with predefined risk categories, as well as corresponding categories for measures (risk management).
- Generate inspections according to fixed intervals for equipment in accordance with predefined criteria for quality.
- Overview of certificates and training that must be carried out/has been carried out by employees connected to the landing sites, which corresponds with their role, responsibility, and authority (competence management).
The procurement is for access to and use of a system that already exists in the market that covers the Norwegian Armed Forces' need, as described in the requirements specification. The procurement is therefore not a development project. The procurement is, thus, not the procurement of an actual web application, but access to and use of it (service over the Internet).
The procurement is covered by the Public Procurement Regulations (PPR) and exceeds the EEA threshold, so that the procurement must be announced as an open tender contest, cf. Public Procurement Regulations [FOA] Section 13-1 (1). Negotiations will not be held during the contest. Potential suppliers are encouraged to formulate the tender plainly and clearly, so that the contracting authority does not have to reject a tender due to uncertainties.
The framework agreement is a non-exclusive agreement and does not entail any financial obligations for the contracting authority. Financial obligation occurs only when entering into a call-off against the framework agreement. See part I (Procurement Rules), SSA-L annex 1 (Requirements Specification) for further details of the scope of the procurement.
There are options to expand the number of landing sites in the future, which will use the web application, cf. SSA-L, section 1.1.1

Eligibility requirements: Q2: Requirement regarding registration in a company register or trade register. -All tenderers must fulfil the registration requirements in the company register. Norwegian tenderers must present a Company Registration Certificate. Foreign tenderers must submit the equivalent of a Norwegian Company Registration Certificate. The certificate must include information on the company's name, business registration number, business address, name of the members of the board, signature provisions, procuration rules, and any other relevant information. The above-mentioned documentation is to be attached to the tender as Annex no. 7 - see the document list in Part 1: Rules for Holding the Procurement, section 6.2.

Award value: 16000000