Public procurement notice: Contract Notice
Published: 2020-08-18
Buyer: Ministry of Defence, Land Equipment, Vehicle Support Team
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72316000: Data analysis services
Estimated value:  GBP
Submission deadline: 2020-09-18
Award criteria: The most economic tender

Technical requirements: Data analysis services. Data analysis services. Land Equipment, part of the UK Ministry of Defence (MOD), intends to place a five-year contract, with an additional two two-year options, for the provision of a Equipment Failure Report (EFR) and JAMES Component Report (JCR) Collection Service for Analysis. This analysis will identify emerging trends quickly, leading to solutions that prevent the need for back-loading major assemblies and Line Replacement Units for Level 4 repair, thus reducing the need for spares and increasing Mean Time between Failures.
The requirement is for a Potential Provider to collate a minimum of 35 000 EFRs/JCRs per annum, with options to increase to 45 000 and 55 000 per annum, from various sources and of varying types including failures, condemnations and New Stores Rejects (NSR). The EFRs/JCRs will need to be triaged for completeness and relevance, therefore knowledge of the MOD Land Environment, and the operation and maintenance of tracked and wheeled vehicles, is required by commencement of the potential Contract. EFRs/JCRs will then be categorised as safety, operational or routine and input onto a suitable database within mandated timescales for Project Team desk officers to action.
It is anticipated that the contract duration shall run from 1 June 2021 through to 31 May 2026. The Authority shall also have irrevocable options to extend the contract by a further 2 x 2 years until 31 May 2030.
— controlling access by the use of usernames and passwords, and have the capacity to enable access for up to 150 concurrent users,
— maintaining live and historical data held on the existing database to be utilised for archival reasons, on-going investigations, and Post Design Services / Modification work. It must also be easily transferable in its entirety onto any new system being implemented for future failure reporting,
— uploading supporting materiel such as photographs and Original Equipment Manufacturing strip reports and attaching them to the related failure,
— the ability to easily filter information to enable users to create reports, charts and case studies for related failures,
— all outputs must be able to be downloaded and sent to third parties electronically, printed as required or stored within the capability,
— retrieving, cleansing and loading historical EFR data from legacy systems onto any new system for Project Teams that are not currently using the EFR system. This activity is excluded from the 35 000 (45 000 or 55 000 if options are exercised) EFRs/JCRs per annum total and the data will be processed irrespective of asset type or Project Team.
— prepare and issue acknowledgements to the originator containing the Project Teams comments either via JAMES for JCRs, and email / hardcopy for EFRs, within mandated timescales,
— visit the Project Teams once a week to discuss any newly identified issues or trends, offering assistance and training as required,
— provide on-site (MOD Abbey Wood) training on the system for Project Team users and off-site training for third party users.
The Authority is under no obligation to exercise the right to the options if it deems inappropriate to do so.
The Authority reserves the right to ask for an Indemnity, Guarantee or bank bond if the supplier does not meet the standard for economic and financial standing. A parent Company Guarantee may also be required dependent on the formation and financial standing of the contracting business.
The Contract and Services provided will be made against an agreed Payment Plan. Payments will follow successful delivery and acceptance of services. The end to end process for the aforementioned conditions shall be handled within the CP&F system (The DE&S Procurement and Payments software). Financing and payment conditions shall included in the ITT.

Eligibility requirements: This and any other information required for evaluation will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ).