Public procurement notice: Contract Notice
Published: 2025-05-30
Buyer: Bærum kommune
Country: NO
Region: NO084
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 48000000 | 48218000 | 48600000 | 48700000 | 72000000
Estimated value: 400000000 NOK
Submission deadline: 2025-06-30
Award criteria: quality, price

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Requirement 2 - Registered in a trade register or company register.  
Tenderers shall be registered in a company register or a trade register in the country where the tenderer is established. 

Documentation requirement  
Norwegian companies: Company Registration Certificate 

Foreign companies: Documentation that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
For financial key figures stated in the notice or in the procurement documents, the tenderer declares that the actual value(s) of the requested key figures are as follows:
Minimum qualification requirements
Requirement 3 - Finances 

The tenderer is required to be financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the period of the agreement. 

Documentation requirement 
A complete credit assessment/report, not older than three months, from a publicly certified credit rating company, with score A (credit worthy) or an equivalent or better rating. The report shall be based on the last known accounting figures. The date must be clearly stated.  

Companies without a satisfactory credit rating, newly established companies with a credit rating of AN, some foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is fulfilled. In such cases, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. Such alternative documentation shall be included with the tender. 

If the tenderer has valid reasons for not submitting the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the Contracting Authority deems suitable. 

The contracting authority reserves the right to obtain updated credit assessments from a publicly certified credit rating company.
Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Requirement 1 - Taxes and duties 

The tenderer's tax affairs shall be in order in relation to payment of taxes and duties in the country where the tenderer is established. 

Documentation requirement 

Tax and VAT certificate: The certificate can be obtained from the Altinn.no. The certificate shall not be older than six months, from expiry of the tender deadline. Norwegian tenderers who are not VAT obliged must provide confirmation of this from the Norwegian tax authorities. 

Foreign tenderers must provide certificates from authorities equivalent to the Norwegian authorities.
Only for public goods deliveries: In the reference period, the tenderer has carried out the following important deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Requirement 5 - Experience 
Very good experience from equivalent/similar assignments is required. Equivalent/similar assignments means customers of an equivalent size, with an equivalent size of the licence portfolio. Equivalent assignments and sizes means the combination of large volume contracts, such as Microsoft EA and minor licence procurements for specialised applications.  

Relevant experience of sufficient and comparable nature and service quality is required as described for the performance. See SSA - R Annex 1 The Contracting Authority ́s Requirement Specifications. 

Documentation requirement:
List of the 2- 3 most important deliveries or services performed/deliveries/projects that the tenderer has carried out and that have been ongoing for the last three years, including information about the value, date, and the name of the public or private recipient with contact information for any reference collection.   

Tenderers can document their experience by referring to the competence of the personnel this prevails over and can use this assignment, even if the experience has been worked up while the personnel have served another service provider. Please complete Annex 3 - Reference Form.  

The description should be completed so that the contracting authority can actually see what has been delivered.
The following education and professional qualifications are possessed by the tenderer and/or (depending on the requirements set in the notice or in the procurement documents) of the leading employees:
Minimum qualification requirements
Requirement 4 - Implementation ability 
A very good implementation ability is required. 

Documentation requirement 
A description of the tenderer's technical personnel or technical units the tenderer has at their disposition to fulfil the contract, regardless of whether they belong to the company or not. 

Requirement 8 - Dealer status  
The tenderer is required to have "Licensing Solution Partner" status at Microsoft and the status of a Licensing Solution Provider at VMware. 
Documentation requirement: Tenderers are asked to document dealer status at Microsoft and VMware, which is current at the latest from the deadline for submitting an application for prequalification.
Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Requirement 6 - Quality Management System 
A good and well-functioning quality management system is required for the requested services. 

The concept of a quality management system is that i.a. the tenderer has a awareness of quality objectives, planning, securing, handling of deviations, quality improvement and data security. 

Documentation requirement:
An account of the tenderer ́s quality management system, or a copy of a quality management certificate in accordance with ISO 9001:2015 or an equivalent certificate.
Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Requirement 7 - Environmental management system 
Systems and procedures are required that ensure low environmental impact when performing the delivery. 

The environmental management system must i.a. ensure continual improvement of: 
 - the organisation ́s competence in the environment and safety. 
 - the performance ́s climate impact. 

Documentation requirement: 
An account of the tenderer ́s environmental management system, or a copy of a certificate of environmental management system in accordance with ISO 14001:2015, Miljøfyrtårn (Eco-lighthouse programme), EMAS or equivalent certificate.
See the tender documentation.
This procurement is for a framework agreement for the procurement of licences and software maintenance and consultancy services for the licence portfolio for Bærum municipality. The contract shall cover Bærum municipality ́s need for software licences, software maintenance, support and consultancy services, as well as accompanying services. The delivery can also include contract signing, negotiations and any negotiations with software manufacturers and general customer consulting in connection with the licence portfolio and software versions in accordance with the contract.  The procurement is a service procurement that includes the procurement of software licences and software maintenance, support and advisory services for the licence portfolio as well as various assistance services.   The services do not require extensive travel activities and the tenderer will only occasionally need to be physically present in the contracting authority ́s premises. The main service is software in the form of licences that do not require physical delivery (only electronically). This procurement is, in accordance with DFØ Climate Supervisor, assessed to have a climate footprint and an environmental impact that is immaterial. A direct climate footprint as a result of the procurement is therefore expected to be of a modest character. The requested consultancy and assistance in this competition is provided by human resources, who have a very low environmental impact. However, if a consideration takes the software manufacturers chains, we see that climate footprint and environmental impact may arise. Tenderers ́ influence in this procurement over this energy consumption and the possible environmental impact is, however, very limited, and makes it aimless for the contracting authority to emphasise or set requirements for the above mentioned in this procurement. The performance of this procurement is considered to be a procurement that, in its nature, has a climate footprint and an environmental impact that is immaterial. To ensure climate and environmental considerations when transporting consultants as needed for physical presence in the customer ́s premises, the contract requires zero emission vehicles or public transport for this transport.