Public procurement notice: Contract Notice
Published: 2020-09-28
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48430000 | 48490000 | 48517000 | 72000000
Estimated value: 5800000 GBP
Submission deadline: 2020-10-16
Award criteria: The most economic tender

Technical requirements: This procurement is seeking to purchase software which will deliver a national inventory management solution in order to support the management, consumption, track and trace of critical care consumables acquired by or on behalf of NHS Scotland entities constituted pursuant to the national Health Service (Scotland) Act1978 (i.e. all NHS Scotland Health Boards and the Authority or other NHS organisations established pursuant to the NHS (Scotland) Act 1978)and potentially all Integrated Joint Boards established pursuant to the Public Bodies(Joint Working)Scotland Act 2014 regardless of end user which may include health, social care, hospice care or care in the community.
The procurement project is seeking a service provider to provide a fully managed and hosted Cloud based service for a National Catalogue and Inventory Management solution in order to support the management, consumption, track and trace of critical care consumables across all areas of stock holdings within NHS Scotland and NHS Scotland partners in health and social care.
Real time operational management and real time management of all inventories: stock levels, recording usage, tracking demand/consumption, tracing product, automatic replenishment, goods returns;
Support for GS1 standards for data such as GTINs (‘single’ and ‘outer’ supply units), GLNs and GSRNs;
Interfaces/Usable Outputs to other systems supporting theatre management, Cath Labs, patient management, equipment/asset management, pharmacy prescribing/dispensing, facilities management and the national catering system.
Important note: there is a hard deadline for system ‘go live’ of 31 March 2021. Contractors must ensure they detail in their tender response, how this hard deadline will be achieved. Please refer to the ITT document for further information on implementation of key milestones by this date.
Due to Covid-19 there is an urgent requirement for a national inventory management solution in order to support the management, consumption, track and trace of critical care consumables across all entities constituted pursuant to the national Health service.
Contract value of GBP 5 800 000 reflects the anticipated overall value of the contract. This includes first year purchase and implementation of the service including the recurring costs for the duration of the contract including potential extension periods. NSS expects the contract value to depend on the innovative solutions being tendered. No guarantees are given to either volume or value of spend.
The buyer is using PCS-Tender to conduct this ITT exercise. The Procurement Contract Reference is NP6046-20.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 16977. For more information see:
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16977. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
The public sector in Scotland is committed to the delivery of high quality public services, and recognises that this is critically dependent on a workforce that is well-rewarded, well-motivated, well-led, has access to appropriate opportunities for training and skills development,diverse and engaged in decision making. These factors are also important for workforce recruitment and retention, and thus continuity of service.
A fair and equal pay policy that includes a commitment to supporting the living wage, including, for example being a living wage accredited employer;
Clear managerial responsibility to nurture talent and help individuals fulfil their potential, including for example, a strong commitment to modern apprenticeships and the development of Scotland's young workforce;


Award value: 5800000