Public procurement notice: Contract Notice
Published: 2019-11-07
Buyer: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 30193700 | 30199500 | 30234000 | 48310000 | 48311000
Estimated value: 60000000 GBP
Submission deadline: 2019-12-06
Award criteria: The most economic tender

Technical requirements: The tender is to establish a framework agreement for the supply of total document storage, scanning and digitalisation solutions. The framework agreement will be split into 3 lots:
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
Tenderers are required to submit a full service offering to be eligible for award. The service offering in Lot 1 will include:
Should tenderers wish to be considered for Lot 1, a separate response should be submitted. Lot 1 shall be awarded to the 5 successful tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
A participating authority may award a call-off contract under this lot for up to maximum 10 years including all extension options.
Terms and conditions/Activity Based Income (ABI): the terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.
Submission of expressions of interest and procurement information: this exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
— click the SQs/ITTs open to all suppliers link. These are the SQs/ITTs open to any registered supplier,
— click the express interest button at the top of the page. This will move the SQ/ITT into your My SQs/My ITTs page. You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box,
— submit your reply using the submit response button at the top of the page. If you require any further advice, contact the Bravo e- Tendering Help Desk at help@bravosolution.co.uk
Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk
Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the qualification and technical envelopes of the SQ in Bravo in full.
Should tenderers wish to be considered for Lot 2, a separate response should be submitted. Lot 2 shall be awarded to the 5 successful tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
A participating authority may award a call-off contract under this lot for up to 4 years including all extension options.
Terms and conditions/Activity Based Income (ABI): the terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.


Award value: 60000000