Public procurement notice: Contract Notice
Published: 2018-03-06
Buyer: Department of Finance
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 42933000 | 55520000 | 72253100: System support services | 79520000 | 79710000: Security services
Estimated value: 1200000 GBP
Submission deadline: 2018-04-13
Award criteria: The most economic tender

Technical requirements: The Department of Finance intends to establish a new contract for “soft” Facilities Management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified services in a flexible and responsive way.
The Department of Finance intends to establish a new contract for “soft” Facilities Management (FM) services for Clare House. To establish a cleaning, catering, security, waste management, reception, helpdesk, mail room, reprographics and meeting room management contract with a contractor who will provide a single point of responsibility for managing and delivering all the specified Services in a flexible and responsive way.
The contract shall be awarded for an initial period of 2 years with the option to extend for 2 further options of 24 months at the Contracting Authority’s discretion.
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated.
Contract Monitoring: The successful contractor’s performance on the contract will be regularly monitored.
Contractors not delivering: on contract requirements is a serious matter. It means the public purse is not getting what it is paying for.
If a contractor fails to reach: satisfactory levels of contract performance they will be given a specified time to improve.
If, after the specified time, they still fail to reach: satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.
If this occurs: and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for  a period of 12 months from the date of issue of the certificate. The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates. This project will be used to progress the Government’s wider social, economic and environmental objectives.
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.


Award value: 1200000