Public procurement notice: Contract Award Notice
Published: 2024-11-11
Buyer: Tromsø kommune
Country: NO
Region: NO074
Contract type: Services
Procedure: Open procedure
CPV classification: 60160000 | 64000000 | 64100000 | 64110000 | 64112000
Submission deadline: 2027-01-01
Award criteria: price, quality

Technical requirements: The objective of the procurement is to enter into a contract for services for postage and postage. Tromsø municipality needs a service where mail is delivered and collected from the Town Hall, where outgoing mail is franked. Furthermore, the municipality needs internal transport of mail to various departments in the municipality. The competition is divided into two sub-contracts. Tenderers can choose to submit tender offers on one or both lots.
Description of the criterion

The tenderer who offers the lowest total price will get the highest points score on this award criteria.

Evaluation

The price criteria will be evaluated so that the lowest price gets 70 points, while the other prices are evaluated according to the relative difference to the lowest price.
Lowest price/tender sum * 70 = number of points
Documentation requirement

Tenderers must fill in annex 1 - price form sub-contract 1 and/or annex 2 - price form sub-contract 2.
Tromsø municipality's environmental ambitions

The Contracting Authority is concerned that the framework agreement shall take care of the environment, including reducing the environmental impact of the procurement and promoting a greener shift by reducing greenhouse gas emissions. The contracting authority ́s final aim is that all deliveries to the municipality shall occur in ways that are environmentally friendly and with vehicles that reduce the environmental impact. When evaluating the environment for this procurement, the contracting authority will award tender offers based on the vehicles that will be used for the execution of this service.

Description of the criterion: Environmentally friendly goods delivery within municipal borders.

The tenderer who offers the most environmentally friendly vehicle park, who shall be used under this contract, will get the highest score on this award criteria. This applies to goods deliveries within the municipal borders in accordance with the requirement specifications. The contractor's ability to carry out the transport is emission-free, which pays off. Therefore, the vehicle fleet that shall be used in the transport will be relevant to account for. This means, for example, that a supplier who from the start of the contract has two electric goods vans (100% emission-free) will get more points than a supplier who in addition to the two electric goods vans also has a petrol-powered goods van (2/3 emission-free delivery). The tenderer is expected, during the execution of the assignment as a minimum, to maintain an equivalent share so that the total environmental impact is not negatively affected.

The contracting authority will use the following division of fuel technology:

100% electric motor
Other fuel: petrol/diesel/hybrid
The following conditions also give a rating in the evaluation:

Emission free vehicles that are available from the start of the contract achieve the highest score. Later phasing-in of the vehicles will give less points. Points will be given for the introduction of electric vehicles implemented during the first two years of the contract.
Documentation of environmentally friendly goods delivery within the municipal borders:

Tenderers must fill in annex 3 - list of vehicles (environment).

Tenderers must fill in the registration number in the list of vehicles and which fuel technology the vehicle uses. Tenderers must also fill in the starting date (month and year) of the vehicle in the contract period and any end date (month and year) if the vehicle shall not be used any more in the contract period. If the tenderer does not have access to registration numbers, for example if they use their own transport company (Posten, Bring, DHL, Postnord, etc.), this must be commented on in a separate route in Annex 3. The same applies where the tenderer shall phase in electric vehicles during the first 2 contract years. This must, in such cases, also be accounted for in a separate route in Annex 3. Suppliers are asked to use column I marked "comment or additional information" for this. 

Evaluation of the environmental criterium: Environmentally friendly supply of goods within the municipal borders:

A maximum of 30 points can be achieved on this environment criterion.

For information on the evaluation of the criteria, see sheet c "evaluation model" annex 3 - list of vehicles (environment).

The scores will not be normalised.
Information on the procurement and qualification requirements.
Collection and delivery of mail to the Town Hall, as well as. franking outgoing mail. Requirement specifications and award criteria for sub-contract 1.


Winner: Iss Facility Services AS
Number of bids: 3