Public procurement notice: Contract Notice
Published: 2025-06-18
Buyer: Tromsø kommune
Country: NO
Region: NO072
Contract type: Services
Procedure: Open procedure
CPV classification: 34000000 | 34143000: Winter-maintenance vehicles | 90000000 | 90600000 | 90620000
Submission deadline: 2025-08-25
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Requirement: Tenderers shall document that the company is legally established and registered in a company register or a commerce register in the member state in which the tenderer is established.

Documentation requirement: Tenderers shall document this by presenting documentation that shows that the tenderer is registered in a trade register, trade register or other company register as prescribed by the law of the country where the tenderer is established, for example the Brønnøysund Register Centre.
Requirement: Tenderers shall have their tax and VAT payments in order.

Documentation requirement: Tax and VAT certificate. The certificate must not be older than six months calculated from the deadline for receipt of tenders. Tenderers from other EEA countries, countries included in the GPA contract or a free trade agreement with EFTA/Norway shall enclose equivalent certificates or other statutory documentation from equivalent authorities in the country where the tenderer has its headquarters.
Requirement: The tenderer shall have experience from equivalent assignments. Equivalent means the delivery of the same service (snow clearing/winter maintenance) to the contracting authority of approximately the same extent as this contract. 

Documentation requirement: Tenderers must document their experience with comparable deliveries to customers by enclosing a minimum of two references from the last three years. The contracting authorities shall be specified with contact information so that references can be obtained. Tenderers that are newly established and cannot, henceforth, present references, must substantiate that they have the prerequisites required to fulfil the contract.
Requirement: Tenderers shall have the necessary capacity and have access to resources, who have the competence and implementation ability within the disciplines required by the assignment.

Documentation requirement: Tenderers shall document this by presenting a general description of relevant professional competence, as well as how the organisation will be used for the execution of the contract. This also includes the machines that are intended to be used for the contract.
See annexes 1 and 2, as well as the contract.
The Contracting Authority requests a fixed price for snow clearing of this area.

Evaluation of the award criteria:
The following point will be the evaluation sum in the price criteria:

Table 1: Fixed price per winter season (the sum of all rows)
The price criteria will be evaluated so that the lowest price gets 60 points, while the other prices are evaluated according to the relative difference to the lowest price.

Lowest price/tender sum * 60 = number of points

Documentation requirement:
Completed Annex 3 Price Form.
The contracting authority has a high focus on the environment and emissions.

This criteria will evaluate the motorisation and emission class.

Evaluation of the award criteria:

Motorisation and emission class Points
Fuel: electric/hydrogen/biogas 40
Fossil fuel: Stage 5, Tier 4 Final and Euro class 6 30
Fossile Fuel: Stage 4, Interim Tier 4 15
Fossil fuel: Older emission classes 0
The score will be determined based on an objective measure. The tenderer can achieve a maximum of 40 points. The score will not be normalised.

If a tenderer offers several machines where they have different motorisations and emission classes, then the contracting authority will calculate an average of these to find the score.

Example:
Tenderers state that the following machines shall be used in the relevant areas:

One machine with Stage 5
One machine with Stage 4
Supplier gets 30 points + 30 points + 15 points. This will be a total of 75 points. As tenderers shall use 3 vehicles for this area, the average of these will be used (75/3), which gives the score 25. 

The contracting authority will emphasise the vehicles that are in use or that will be used during the first contract year. Tenderers who shall procure a new lorry/machine for this route must state information on this in Annex 1 Equipment Specifications in the same way that the lorries/machines the tenderer already has.

Documentation requirement:
Complete Annex 1 Equipment Specifications.
Nord-Troms and Senja District Court
snow clearing Tromsø Harbour - Breivika inner area
Renewal lenght is 12 months