Public procurement notice: Contract Notice
Published: 2018-10-16
Buyer: The European Patent Organisation (EPO)
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services
Submission deadline: 2018-11-29

Technical requirements: The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Republic of Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
The Contractor must be eligible for permits issued by the local authorities in order to carry out the services.
2 (two) years from 1.10.2019 with the EPO’s exclusive option to extend the contract by 3 (three) further periods of 12 (twelve) months each.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Name and address of department from which the procurement documents and clarification of the procurement documents may be requested:
Bids must be submitted in one signed paper original and accompanied by an electronic version on a data medium on which the technical bid and all price information must be saved in separate folders;
(f) Language or languages in which requests for participation and clarification and bids must be drawn up: German.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the procurement documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the procurement documents.
(b) Longer term of proven operating experience in Munich (within the area covered by Munich’s public transport network);
(c) Ability to provide 3 relevant references from previous customers to whom you have provided security services in Munich for a protracted period (e.g. copies of contracts or written testimonials);
(d) Ability to provide an additional reference on the protracted provision of security services similar in scope to the EPO (between 50 and 100 deployed staff);
(f) The bidder is solvent and there are no criminal prosecution is pending against the managing director or partner which is connected with the company's business.
The contract shall be awarded (award criteria) to the bidder whose bid is to be preferred having regard to the bidder's ability to meet the requirements of the EPO to be measured by: