Public procurement notice: Dynamic Purchasing System
Published: 2019-09-09
Buyer: NHS Castle Point and Rochford Clinical Commissioning Group
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 85000000 | 85100000: Health services | 85120000: Medical practice services | 85121000: Medical services | 85140000: Miscellaneous health services
Estimated value: 57456000 GBP
Submission deadline: 2024-09-30
Award criteria: The most economic tender

Technical requirements: The contracting authorities are seeking to establish a pseudo dynamic purchasing system (PDPS) for the provision of urgent (parachute/caretaking) primary medical care services in accordance with NHS England Standard General Medical Services Regulations and alternative provider medical services directions and having full regard to the NHS England Primary Medical Care Policy and Guidance Manual (PGM). Hereafter all references to the contracting authorities will incorporate these organisations:
The contracting authorities invite responses from suitably qualified and experienced providers to apply to join the PDPS approved provider list.
Essex, including: North East Essex, West Essex, Mid Essex, Basildon and Brentwood, Thurrock, Southend-on-Sea and Castle Point and Rochford.
The urgent (parachute/caretaking) primary medical care services will be created by establishing a pseudo dynamic purchasing system (PDPS) to procure these services which fall within the light-touch regime (LTR — PCR 2015 Regulations 74-77). The Pseudo DPS will in many respects look and feel like a DPS set up under PCR 2015 Regulation 34, but the flexibility of the LTR will apply. None of the formal procedural rules have any direct application including the requirements of Regulation 34. The contracting authorities make this distinction to avoid implying that they will follow, or be bound by, the full procurement regime under PCR 2015 for this procurement.
This PDPS will be in place for a 5-year term commencing 1.12.2019, with an option to extend for a further 12 months. It covers circumstances that may arise that require any of the named contracting authorities to put in place an urgent primary medical care services contract where, due to the time limitations, the contracting authority opts not to undertake an individual procurement process. (This is sometimes also referred to as a primary medical care 'Parachute' or 'Caretaking' service or 'Emergency Cover'). Bidders should therefore note that this PDPS places no obligation on the contracting authorities to procure services during the term of this PDPS.
Individual circumstances may include: unforeseen or short notice circumstances, such as; the unexpected death of a single-handed Provider, or the failure to comply with a contractual breach notice or Care Quality Commission (CQC) essential standards, a termination notice issued by existing provider or partnership dissolution, or a failed procurement process leading to urgent requirement as result of contract expiry.
This contract notice communicates the contracting authorities’ intention to commence Stage 1 of the procurement process to establish a PDPS. Potential bidders can request to participate by completing a qualification questionnaire to demonstrate how they meet the stated minimum selection criteria. In addition, potential bidders who wish to join the PDPS must provide information about their proposed ability to provide urgent primary medical care services, in relation to a number of 'Categories' of information. The contracting authorities will use this information to inform a filtering process during any call-off procedure. Bidders must score a minimum of 40 % of the total available weighted quality marks in order for their bid to be considered any further. On any question, a score of 0 will be considered a fail and the bid may be rejected.
The tender documents issued by contracting authorities for specific call-offs under this PDPS will fully confirm the specific terms and conditions applicable for the provision of services. Call-off contracts will be awarded by further competition via an invitation to tender issued by any of the participating contracting authorities. Providing that a potential bidder on the approved provider list has been identified as eligible to bid for a particular call-off contract via the PDPS filtering process, and they continue to meet the minimum selection criteria, they will be able to bid for the call-off contract.
Each individual ITT for a call-off contract will include the detailed service specification and any required service elements relating to such call-off contract. The procurement documentation includes the relevant terms and conditions that may be utilised by the parties for subsequent call-offs under the PDPS (albeit contracting authorities are permitted to incorporate their own preferred forms subject to their ongoing compliance with the any relevant restrictions).
The PDPS in itself is therefore not a contract; contracts are only formed when services are called-off under the PDPS.
Further details on the filtering process and the call-off procedure can be found the procurement documentation pack available upon expression of interest in this procurement.
The contracting authorities reserve the right to extend the PDPS for an additional 12 month period at the contracting authorities sole discretion.
To access the procurement documentation, please go to the BravoSolution eProcurement Portal at: https://attain.bravosolution.co.uk
Click on 'Register here' and follow the on-screen instructions. You can access the QQ: 'sq_37 — urgent primary medical care PDPS qualification questionnaire' by clicking on the link called 'View current opportunities' on the Home Page.
Annually, on the anniversary of the commencement of the PDPS, namely the 1st working day of the month of December.


Award value: 57456000