Public procurement notice: Contract Notice
Published: 2016-12-03
Buyer: Sykehusinnkjøp HF
Country: NO
Region: NORGE
Contract type: Supplies
Procedure: Open procedure
CPV classification: 09132000 | 09134200 | 31710000 | 32260000 | 34100000
Estimated value: 300000000 NOK
Submission deadline: 2017-02-15
Award criteria: The most economic tender

Technical requirements: Sykehusinnkjøp HF on behalf of the regional health authorities, shall enter into a framework agreement for the purchase, leasing and administration of vehicles, and a framework agreement for electronic vehicle logs. A vehicle administration system is requested as a part of the administration, which can provide an overview of the vehicles. As part of the fleet management, an option will be requested on a nationwide fuel agreement from 1.12.2018.
A tender conference will be held 14.12.2016 via Lync/Skype for Business. Register by 8.12.2016, 12:00 via Mercell's communications module. Minutes will be prepared from the tender conference. These minutes will be sent to all tenderers who registered their interest in this competition.
The contracting authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser [http://permalink.mercell.com/62908477.aspx ]. Then follow the instructions on the website.
Operational leasing is the financing form for lodged leasing terms. The health authorities also want the opportunity to purchasing vehicles. The current distribution between owned and leased vehicles, as well as which make and model the current leased fleet consists of will be in the price form. There is no further information regarding the expected purchasing volume.
Fleet management with an option on a fuel agreement and the fleet management system for which tender offers are wanted, will apply to new vehicles that are purchased, leased, and for the existing fleet if the customer wants to implement self-owned vehicles in the system. The current supplier currently administers approx. 1 895 vehicles for the health agencies. This includes administration of approx. 416 ambulances.
With possible transfer to a new supplier, the administration of all vehicles will be the responsibility of the new tenderer, but signed leasing agreements will continue on the existing terms at the previous supplier in accordance to the current framework agreement.
Tender offers are wanted on electronic vehicle logs with associated web solutions. This shall be a supplement to the fleet management and can assist with a cost time optimisation of the health agencies' vehicle operation.
K01 Tax and VAT certificate. Requirement: The tenderer shall present a tax and VAT certificate without any considerable arrears. The certificates must not be more than 6 months old at the submission date of the tender offer. Any arrears must be explained and justified. Foreign tenderers must submit the corresponding confirmation that government taxes and fees have been paid in the country where the tenderer has its place of business. Documentation requirement: Tax and VAT certificate.
K02 Legally established company. Requirement: Tenderers are required to be a legally established company. Documentation requirement — Legally established company. Certificate from the Register of Business Enterprises. Certificate of registration in the trade register in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old at the submission date of the tender offer.
K03 Ethically responsible company. Tenderers are required to have an ethically responsible company. Documentation requirement — Ethically responsible company. If a tenderer has, in the last 5 years, been legally convicted for corruption, fraud or white washing money — or found guilty of criminal offences regarding professional conduct — the tenderer must given an account of the conviction and the case in a separate document.
K04: The tenderer's economic and financial position — Requirement: The tenderer is required to have an economic and financial solidity, which gives the contracting authority the security that the tenderer will be able to fulfil its contractual obligations. Lot 1: Leasing, investment and fleet management with an option on a fuel agreement, Minimum requirement for turnover in 2015 is 150 000 000 NOK. Both lots: The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from both the tenderer and the involved companies in accordance with the point relating to the Accounts Documentation Requirement, shall be presented. Furthermore, the obligation declaration included with the tender documentation must be completed and attached to the tender. Documentation requirement — Economic and financial position: The submitted accounts for the last 2 financial years with the auditor's report.
K05 Tenderer's experience. Requirement: Tenderers are required to have sufficient experience. The contracting authority will assess the tenderer's experience with delivery of the performance the competition comprises in regard to: Volume/value of previous deliveries. The size of the recipient of previous deliveries, hereunder to which degree the recipient is of comparable size and complexity to the regional health authorities. For tenders for lots: The tenderer's experience will be assessed as regards volume/value for the part of the procurement that the tenderer has submitted a tender for, as well as the size of the regional health company the tender was for. A tenderer may rely on the experience of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. Documentation requirement: Reply form experience, filled in by the tenderer. If a tenderer would like to use other companies' experience, documentation must be enclosed from both the tenderer and the other companies and a binding statement.

Eligibility requirements: K01 Tax and VAT certificate. Requirement: The tenderer shall present a tax and VAT certificate without any considerable arrears. The certificates must not be more than 6 months old at the submission date of the tender offer. Any arrears must be explained and justified. Foreign tenderers must submit the corresponding confirmation that government taxes and fees have been paid in the country where the tenderer has its place of business. Documentation requirement: Tax and VAT certificate. K02 Legally established company. Requirement: Tenderers are required to be a legally established company. Documentation requirement — Legally established company. Certificate from the Register of Business Enterprises. Certificate of registration in the trade register in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old at the submission date of the tender offer. K03 Ethically responsible company. Tenderers are required to have an ethically responsible company. Documentation requirement — Ethically responsible company. If a tenderer has, in the last 5 years, been legally convicted for corruption, fraud or white washing money — or found guilty of criminal offences regarding professional conduct — the tenderer must given an account of the conviction and the case in a separate document. K04: The tenderer's economic and financial position — Requirement: The tenderer is required to have an economic and financial solidity, which gives the contracting authority the security that the tenderer will be able to fulfil its contractual obligations. Lot 1: Leasing, investment and fleet management with an option on a fuel agreement, Minimum requirement for turnover in 2015 is 150 000 000 NOK. Both lots: The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from both the tenderer and the involved companies in accordance with the point relating to the Accounts Documentation Requirement, shall be presented. Furthermore, the obligation declaration included with the tender documentation must be completed and attached to the tender. Documentation requirement — Economic and financial position: The submitted accounts for the last 2 financial years with the auditor's report. K05 Tenderer's experience. Requirement: Tenderers are required to have sufficient experience. The contracting authority will assess the tenderer's experience with delivery of the performance the competition comprises in regard to: Volume/value of previous deliveries. The size of the recipient of previous deliveries, hereunder to which degree the recipient is of comparable size and complexity to the regional health authorities. For tenders for lots: The tenderer's experience will be assessed as regards volume/value for the part of the procurement that the tenderer has submitted a tender for, as well as the size of the regional health company the tender was for. A tenderer may rely on the experience of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. Documentation requirement: Reply form experience, filled in by the tenderer. If a tenderer would like to use other companies' experience, documentation must be enclosed from both the tenderer and the other companies and a binding statement.
K04: The tenderer's economic and financial position — Requirement: The tenderer is required to have an economic and financial solidity, which gives the contracting authority the security that the tenderer will be able to fulfil its contractual obligations. Lot 1: Leasing, investment and fleet management with an option on a fuel agreement, Minimum requirement for turnover in 2015 is 150 000 000 NOK. Both lots: The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from both the tenderer and the involved companies in accordance with the point relating to the Accounts Documentation Requirement, shall be presented. Furthermore, the obligation declaration included with the tender documentation must be completed and attached to the tender. Documentation requirement — Economic and financial position: The submitted accounts for the last 2 financial years with the auditor's report.
K05 Tenderer's experience. Requirement: Tenderers are required to have sufficient experience. The contracting authority will assess the tenderer's experience with delivery of the performance the competition comprises in regard to: Volume/value of previous deliveries. The size of the recipient of previous deliveries, hereunder to which degree the recipient is of comparable size and complexity to the regional health authorities. For tenders for lots: The tenderer's experience will be assessed as regards volume/value for the part of the procurement that the tenderer has submitted a tender for, as well as the size of the regional health company the tender was for. A tenderer may rely on the experience of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. Documentation requirement: Reply form experience, filled in by the tenderer. If a tenderer would like to use other companies' experience, documentation must be enclosed from both the tenderer and the other companies and a binding statement.