Public procurement notice: Contract Notice
Published: 2020-09-29
Buyer: Federal Department of Foreign Affairs FDFA Swiss Agency for Development Cooperation Embassy of Switzerland in Nepal
Country: NP
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33100000
Submission deadline: 2020-10-30
Award criteria: The most economic tender

Technical requirements: Despite the GoN’s efforts in increasing testing capacities, isolation and quarantine facilities, and intensive care units (ICUs), Nepal severely lacks medical equipment and health care infrastructure. There is an urgent need for medical equipment and gears, safe management of hazardous medical waste, and access to clean and safe water system for hospitals in the current context as the number of Covid -9 cases rise sharply across the country.
In this regard, the GoN has requested for assistance from development partners in strengthening its health care system. In addition, Province 1 Government of Nepal has requested SDC for its technical and financial assistance. The SDC has decided to cooperate with Province 1 on its fight against the global pandemic of Covid-19 and intends to cover eligible payments under the contract for the supply and delivery of medical equipment and goods.
Despite the GoN’s efforts in increasing testing capacities, isolation and quarantine facilities, and intensive care units (ICUs), Nepal severely lacks medical equipment and health care infrastructure. There is an urgent need for medical equipment and gears, safe management of hazardous medical waste, and access to clean and safe water system for hospitals in the current context as the number of Covid-19 cases rise sharply across the country.
In this regard, the GoN has requested for assistance from development partners in strengthening its health care system. In addition, Province 1 Government of Nepal has requested SDC for its technical and financial assistance. The SDC has decided to cooperate with Province 1 on its fight against the global pandemic of Covid-19 and intends to cover eligible payments under the contract for the supply and delivery of medical equipment and goods.
At the time of awarding the contract, the purchaser reserves the right to increase or decrease the quantity of goods and related services originally specified in Section III, Schedule of Requirements and without any change in the unit prices or other terms and conditions of the bid and the bidding document.
The bids are not opened publicly. In accordance with PPA Art. 8 para. 1d, the contracting authority safeguards the confidential character of all information provided by the bidder. The information to be published after the award of the mandate and the information to be disclosed in the framework of the PPA Art. 23 para. 2 and 3
Terms of business: general terms and conditions for procurement of goods (GTC) as specified in Section IV. These general terms and conditions shall be deemed accepted by the contractor on submission of the offer.
Basic procedural principles: Sellers with their headquarters or a branch in Switzerland shall comply with the health and safety standards and conditions of employment applicable in Switzerland, as well as with the principle of equal pay for men and women. The conditions of employment shall be deemed to encompass collective and standard employment contracts or, where no such contracts exist, the actual conditions of employment customary for the location and occupation. Sellers headquartered abroad shall comply with the corresponding conditions applicable where the service is rendered abroad, but at least with the Core Conventions of the International Labour Organization. If the seller seconds workers from a foreign country to Switzerland to render the service, compliance with the provisions of the posted workers Act of 8 October 1999 must be ensured. If the seller violates obligations arising from section 4, it shall be liable to pay a contract penalty unless it proves that it is not at fault. The penalty shall amount to 10 % of the entire remuneration per case of violation, but no more than CHF 100 000 in total. Payment of the contract penalty shall not release the seller from compliance with these obligations.
Procedures for appeal: in accordance with Art. 30 of the Law on Public Procurement an appeal can be lodged in writing within 20 days of publication of the above instruction with the Federal Administrative Court, Postfach, 9023 St Gallen. The complaint is to be submitted in duplicate and must contain the request, the reasons supporting it including indication of the evidence and the signature of the complainant or his/her representative. The complaint must be accompanied by a copy of the present publication and by available evidence.
Deadline/remarks: the bidder is expected to examine all instructions, forms, terms, and specifications in the bidding document as well as in amendments, if any. Failure to furnish all information or documentation required by the bidding document may result in the rejection of the bid. Bids containing all documentation are to be submitted as follows:
(e) documentary evidence in accordance with ITB, that the goods and related services confirm to the bidding document;
(f) documentary evidence in accordance with ITB establishing the bidder’s qualification to perform the contract if its bid is accepted; and
The bidder is solely responsible for the authenticity of the submitted documents. The bidder shall include the following documents along with their bid:
— tax clearance certificate/tax return submission evidence/evidence of time extension for the FY 2076/77 alternative for submission of bid due to exceptional situation of Covid-19: due to the exceptional situation of Covid-19, for this particular bid, bidders can submit the bid by email. In this case, bidders send the bid (pdf format) to kathmandu@eda.admin.ch by 30 October 2020 by 17.00 Nepal time. Bids received late cannot be taken into consideration. They will be returned unopened to the bidder. The email must mention ‘Supply and Delivery of Medical Equipment and Goods’ in the reference line. Bidders must confirm in the email the binding force of the bid. The receipt of the bids submitted via email will be acknowledged via email at the latest on 3 November 2020. Language for Bid: English.
Remarks (Desired deadline for questions in written form)No information is given by telephone. Any question can be made by 5 October 2020 anonymously in the forum space at www.simap.ch. Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 12 October 2020. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the bids.