Public procurement notice: Contract Notice
Published: 2018-06-19
Buyer: Ministry of Defence, ISTAR, Other
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 34741000 | 50210000: Repair and maintenance of aircraft
Estimated value:  GBP
Submission deadline: 2018-07-16
Award criteria: The most economic tender

Technical requirements: Aircraft equipment. Repair, maintenance and associated services related to aircraft and other equipment. The Authority is considering placing a contract for the supply of, and support for 40 Electro optical infra-red (EOIR) high definition turrets over a 5-year period (with options for a further 20 units, and up to a further 5 x 1 years’ support) to support airborne surveillance across several platforms.
Please note, the entirety of this requirement is subject to future funding and approval. Any costs incurred throughout the tendering process are to be borne wholly by the supplier.
The Authority is considering placing a contract for the supply of, and support for, 40 Electro optical infra-red (EOIR) high definition (HD) turrets over a 5-year period (with options for a further 20 units, and up to a further 5 x 1 years’ support) to support airborne surveillance across several platforms.
Delivery of the first turret would be expected during an indicative period of June to August 2019, with subsequent delivery of further turrets over a 5-year period (at an indicative rate of one every 2 months subject to adjustment if required and agreed by both parties).
The solution will consist of a turret of no more than 16.5” (41.91 cm) in diameter, weighing no more than 55 kg (121.25 lbs), and include all ancillary equipment required to connect it into a fully-functioning surveillance suite. It will also be able to operate as a standalone unit, as a training aid for example. The solution shall enable operational support using HD imagery, low-light imaging, short-wave infra-red (SWIR), thermal imaging and the inclusion of both Laser Range Finder (LRF) and Laser Pointer (LP) with a minimum of 5 outputs to enable multi-channel and multi-station use. It will also provide inbuilt processing capabilities such as, but not limited to, Motion Tracker Indicator (MTI).
Key metrics will include the ongoing provision of equipment in the event of failure and the ability to ensure no reduction in operational capability through defect or failure, as well as ongoing safety and capability.
Suppliers successful at the Dynamic Pre-qualification Questionnaire (DPQQ) stage will be issued with an invited to tender (ITT). The ITT stage will include an airborne turret assessment, circa October to December 2018, at a location to be confirmed and potentially outside of the UK. This will be conducted by MOD users under the control of an independent assessor and consist of a number of pre-configured “mission profiles” operated over a combined period (anticipated to be 3 weeks). Tenderers will be required to deliver a fully airworthy, operational turret with supporting ancillaries to the testing venue, at their own expense, for use during this period to conduct comparative testing. The Authority reserves the right to hold a bidders conference prior to the airborne turret assessment, details to be provided following the DPQQ stage.
Suppliers are expected to hold DAOS (Design approved organisation scheme) status or demonstrate their competence in this area by having an established route to achieve DAOS status by the time of contract award. DAOS accreditation must be maintained for the duration of any resultant contract. Suppliers are expected to hold ISO 9001:2015, or equivalent, by contract award. Suppliers will also be required to demonstrate compliance with DEFSTAN 00-056.
It is not possible at the outset to specify the Controlled Information under this Contract. However, the contractor accepts that it may consist of those items of ITAR Controlled information and government furnished information (GFI) classified as Official – Sensitive that the Authority may need to make available in order to enable performance of work under the Contract. Due to ITAR Controlled Information, the Contractor shall have existing Technical Assistance Agreements (TAA) arrangements or have this in place by Contract Award if required.
Further to DEFCON 658, the Cyber threat risk level for this requirement is very low and therefore suppliers are expected to hold a Cyber essentials certificate, as defined in DEFSTAN 05-138 prior to award of any resultant contract. Suppliers (and your supply chain) successful at the DPQQ stage will be required to demonstrate cyber capability for the potential contract, therefore a Supplier Assurance Questionnaire must be completed as part of tender responses, using the reference: RAR-65FTJXAV at https://supplier-cyber-protection.service.gov.uk/
The Authority intends to have Options for the procurement of 20 turrets and 5 x 1-year options to extend the Contract. Following the end of the initial 5 year contract, the Authority shall make a value for money assessment of the Contract before deciding whether options shall be enacted.
The Authority reserves the right to ask for an indemnity, parent company guarantee, or bank bond if the supplier does not meet the required standard for economic and financial standing.
Electronic trading: Potential Suppliers must note the mandatory requirements for electronic trading using the Contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at: https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the Contract. See DPQQ for mandatory criteria.
See DPQQ for mandatory criteria.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a)that person was not a Contracting Authority, and, (b)the certificate referred to in sub-paragraph, (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided, (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (h) the environmental management measures, that the economic operator is able to apply when performing the Contract, but only where it is necessary for the performance of that contract (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the Contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the Contract (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the Contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the Contracting Authority (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the Contracting Authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) Demonstrated in the Pre-Qualification Question stage.