Public procurement notice: Contract Award Notice
Published: 2020-05-25
Buyer: Femern A/S
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72000000 | 72253100: System support services | 72261000: Software support services | 72263000: Software implementation services | 72265000: Software configuration services
Estimated value: 610000 EUR
Award criteria: The most economic tender
EU fund: EU Fund

Technical requirements: During the design, build and operation phases of the fixed link across Femern Belt a large amount of requirements have been and will be imposed upon Femern A/S by authorities and have been and will be imposed upon multiple contractors and tenderers by Femern A/S. Femern A/S (and potentially other projects within the Sund and Belt Group) needs a requirement management system to manage these requirements.
Femern A/S (Femern) is part of Sund & Bælt Holding A/S, which is owned 100 pct. by the Danish Ministry of Transport, Building, and Housing. In April 2009, Femern was established to conduct preparations, studies, design etc. in connection with the establishment of a fixed link across the Fehmarn Belt. In 2015, Femern was authorized to establish and operate a fixed link across the Fehmarn Belt and to carry out the dispositions necessary for the implementation.
During the design, build and operation phases of the fixed link across Femern Belt a large amount of requirements have been and will be imposed upon Femern by authorities and have been and will be imposed upon multiple contractors and tenderers by Femern. Femern needs a Requirement Management System to manage these requirements.
The offered solution shall support Femern A/S in managing requirements in large complex tendering procedures, managing requirements in civil works contracts, managing requirements related to railway contracts etc. Femern needs a solution providing a intuitive and cost-effective way of creating requirements in the System and various features supporting effective management of such requirements. Furthermore, Femern need a solution that includes report, export and analysis functionality.
The system shall further support Femern A/S in collaborating with contractors and project interface parties, and other workflows. The solution shall include functionality for tracking dependencies and linking of requirements, and support integrations to other systems.The solution shall be based on a proven standard software.
The solution must be provided as a license to a standard software solution delivered as a software-as-a-service solution. the scope of the contract – which is elaborated in the procurement documents – covers:
ThesSupplier shall deliver continuing services, including maintenance of the solution, including fixes, security updates, new releases etc. The solution must be updated continuously with necessary optimizations and, the supplier is expected to perform support services.
The supplier must deliver a number of services. Such services on demand cover e.g. employee training, re-configuration of the solution, integration services – e.g. integration with the customer’s document management system (DMS) and other consultancy services related to the System and management of requirements in general as further specified in the procurement documents. Furthermore, the number of licenses needed by the customer may vary, and the supplier must with due notice be able to adjust the system accordingly as specified in the procurement documents. Sund and Bælt Holding A/S and their present and future affiliated companies can purchase licenses under this contract.
The construction of the fixed link across the Fehmarn Belt receives EU funding from the CEF programme under project code 2014-EU-TM-0221-W.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.


Winner: Relatics B.V.
Award value: 610000
Number of bids: 2