Public procurement notice: Contract Award Notice
Published: 2020-07-08
Buyer: DSB
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 71200000 | 71210000 | 71220000 | 71221000 | 71240000
Award criteria: The most economic tender

Technical requirements: Procurement of Lead Consulting Services in Regards to Design of Repair and Maintenance Facility (RMF) in Næstved
DSB is in the process of procuring new coaches and electric locomotives to support e.g. operation of regional lines in Denmark. This requires an upgrade of the DSB workshop facilities. DSB is tendering for a lead consultant to design a new Repair and Maintenance Facility (RMF). The new RMF will expectedly be located between Næstved and Mogenstrup, on an open field adjacent to the main line between Næstved and Vordingborg. DSB expects to start operation by the end of 2024.
DSB is tendering for a lead consultant regarding the design of a new Repair and Maintenance Facility (RMF) in Næstved. The new RMF is expected to be located between Næstved and Mogenstrup, on a green field adjacent to the main line between Næstved and Vordingborg. It is a major project for DSB and DSB expects to enter into contract with a lead consultant who has the experience and the motivation for a large scale project. The RMF will exclusively support DSB’s new Vectron Locomotives, the existing double-deckers and expectedly DSB’s new coaches, which DSB is in the process of procuring. The tender concerns a lead consultant contract (in the following the Agreement) and includes services for planning, approval and designing (both preliminary and detailed design stages) and services related to the execution stages of the maintenance facility. The design shall cover both buildings and infrastructure such as layout of tracks, catenary and interface to route control system. The RMF will contain a maintenance facility (primarily a workshop and a wheel lathe) and service facilities (primarily for cleaning, stabling and shunting). Functions provided at the RMF are expected to be: light servicing and heavy maintenance, long-term renovation work, storage, train cleaning (interior), reprofiling of train wheels (wheel lathe), stabling, maintenance planning and management and facility management.
The future track layout shall incorporate a large degree of flexibility that allows for an effective workflow and throughput of trains. It should be possible for an incoming train to reach any of the functions directly, without being blocked by other trains that are currently serviced at other functions. The project is planned to be tendered for construction as two main contracts, one regarding buildings and one regarding infrastructure and in addition a number of smaller preparatory tenders. The lead consultant will be responsible for the procurement strategy.
The work includes a close cooperation with DSB and the train supplier according to information regarding flow and technical requirements for the maintenance process. Generally spoken the lead consultant will operate in an organisation with a large variety of shareholders and with important interfaces towards other projects. Planning and project management skills are important and a necessity.
Estimated value of the lead consultant service contract is DKK 80 million and the construction costs are estimated to app. DKK 1 billion.
Procurement of Lead Consulting Services in Regards to Design of Repair and Maintenance Facility (RMF) in Næstved
1) The ESPD: the applicant shall complete and submit the electronic ESPD which serves as preliminary evidence of the conditions for participation in the tender procedure, including the grounds for exclusion. Guidance on the completion and submission of the ESPD can be found in Enclosure TC-01(request for pre-qualification and the complementation of the ESPD).
2) An economic operator may only submit one application to participate. ‘Economic operator’ shall be defined as a single economic operator or a group of economic operators (a consortium). In addition, 2 or more economic operators who are part of the same legal group may not submit more than one application to participate, unless the economic operators can demonstrate that their participation in the tender process is and continuously will be autonomous and independent. ‘The same legal group’ shall be defined as entities covered by Directive 2013/34/EU art. 22(1). The same applies if an economic operator participates in more than one pre-qualification application e.g. alone and in a consortium, alone and as a supporting entity or in a consortium and as a supporting entity. DSB will, where appropriate, request additional information from such applicants to verify that their participation in the tender process is and continuously will be autonomous and independent. If this cannot be verified, DSB may not take either of the applications into consideration. The same principle applies if the situation arises during the tender procedure.
3) Questions concerning the application for participation may be submitted at the ‘QnA’ section in EU Supply where answers will also be made available. Applicants are encouraged to keep updated on this website.
4) The signing of the agreement is subject to political approval, incl. final approval of the funding of the project from the Finance Committee of the Danish Parliament.
5) Re. items II.1.5) and II.2.6) The figure stated in section II.1.5) and II.2.6) is a rough estimate stated solely for giving interested parties an impression of the scope of the agreement.
6) DSB reserves the right, at any time during the tender procedure, to request an applicant to provide documentary proof, see section 151 of the Danish Procurement Act (Act no 1564 of 15 December 2015), if required to ensure the proper execution of the procedure.
7) It is emphasised that all requirements that are not essential elements and/or mandatory requirements, c.f. TC-00 (Tender Conditions), sec. 9.1 and 9.2, may in principle be subject to negotiation and may be changed or withdrawn according to DSB's decision.Thus, DSB encourages the applicants who can comply with the essential elements (and fulfill the minimum requirements for participation, c.f. section III.1.2) to apply for pre-qualification, even if the applicant cannot comply with all requirements. For further information refer to TC-00 (Tender Conditions), sec. 7 regarding topics for negotiation.
In accordance with the act on the Complaint Board for Public Procurement, appeals regarding failure to become pre-qualified shall be submitted to the Complaint Board for Public Procurements within 20 calendar days, counting from the date after issue of notification to applicants regarding which applicants have been pre-qualified, cf. Section 2 (1) of the Act, if this notification includes a brief account of the relevant reasons for the decision. Other appeals must be submitted to the Complaint Board for Public Procurement within 45 calendar days after publication of announcements on a concluded contract in the Official Journal of the European Union.


Winner: Rambøll - Byggeri
Number of bids: 3