Public procurement notice: Contract Notice
Published: 2019-01-11
Buyer: The European Patent Organisation (EPO)
Country: DE
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72260000: Software-related services
Submission deadline: 2019-02-07
Award criteria: Other

Technical requirements: Prestación de un servicio administrado (MS) para el centro de control de operaciones de la Oficina Europea de Patentes
Asutusevälise teenuse hankimine Euroopa Patendiameti (EPO) operatsioonide juhtimiskeskuse (OCC) jaoks
Irányított szolgáltatás biztosítása az Európai Szabadalmi Hivatal (EPO) műveletirányítási központja számára
Świadczenie usług z zakresu zarządzania dla centrum kontroli operacyjnej Europejskiego Urzędu Patentowego
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
Startup and transition will be paid in 2 instalments. First payment at the end of the first month of the transition period and the second payment within 30 days after acceptance by the EPO of the Contractor’s fulfilment of the transition plan. In the operational phase, recurring charges will be paid monthly in arrears.
The transition phase must be performed within 3 months from contract signature. The operational phase will start on the Commencement Date i.e. after the EPO’s acceptance of the Contractor’s fulfilment of the transition plan. The operational phase will be for 5 years from the commencement date.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) final date for reply to Pre-Selection Questions (see point 8 of this Published Notice) and submission of the signed confidentiality agreement:
Interested parties may show their interest in participating in this tender procedure by replying to the Pre-Selection Questions as described under point 8 (Criteria for assessing bidders' know-how, capacity and reliability to fulfil the contract) to the e-mail address listed under point 6f of this published notice.
Follow the instructions on the coversheet, complete and sign in 2 copies the resulting document and send it to the EPO in 2 ways:
1) scan the completed and signed confidentiality agreement and email this scan to the e-mail address listed under point 6f of this published notice by the date stated above and (2) send 2 signed originals to the EPO postal address listed under point 6f of this published notice, with dispatch to the postal or courier service at the latest by the date stated above. The EPO would expect the 2 originals to arrive at the EPO no later than by the third working day after the date stated above.
As the EPO may need to clarify some answers to the Pre-Selection Questions may be needed, the EPO would appreciate if interested parties submit their reply to the Pre-Selection Questions as early as possible in order to keep the subsequent timelines.
Based on the assessment of the above pre-selection questions, the eligible participants will receive one copy of the confidentiality agreement signed on behalf of the EPO.
The procurement documents will only be made available to the eligible participants who have signed the confidentiality agreement. Distribution of the procurement documents is scheduled for mid-February 2019.