Public procurement notice: Contract Award Notice
Published: 2022-08-10
Buyer: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 48612000: Database-management system | 48613000 | 72322000 | 72510000: Computer-related management services | 73220000
Estimated value: 0.1 EUR
Award criteria: The most economic tender

Technical requirements: 81283036-Development and Piloting of digital Civil registration and Vital Statistics system (CRVS) in Cameroon
This contract is to support the "modernization of the civil registration and vital statistics program" in Cameroon, more specifically output 2 of this program, concerning the digitalization of the civil registration system. The program is being financed by the German ministry of cooperation and development (BMZ), and realized by the Gesellschaft für Internationale Entwicklung (GIZ). The program started in July 2018 with a first phase of three years, to generally improve the civil registration system in Cameroon. The second phase of the program started in July 2021 and has three outputs: output 1 is about human capacity development, on all levels, output 2 is the digitalization of the civil registration system, and output three is using the civil society organizations to improve especially the position of women in the civil registration system. Output 2, digitalization of the civil registration system, will work together with 20 municipalities to introduce a new digital system for the registration of births and deaths. At the same time the national level will be supported to create a national database for the civil registration data, and produce demographic statistics.
The contractor assumes responsibility for the development and implementation of output 2. The development of the system should follow an agile management approach. This includes that the exact system requirements and the design of the system will be developed during the first project phases and in close cooperation with the users, the political partners and GIZ. The chapter "Tasks and deliverables" serves to structure the procedure. However, as the project is intended to lay the foundation for the digitalization of the CRVS in Cameroon it is important to state the basic assumptions for the system:
- Scalability: The system is to be implemented in 20 municipalities in three or four regions, and beyond that, national scalability needs to be envisaged.
- Extension of processes: Within the mandate, only births and deaths will be registered. However, the system must be expandable to register other events, such as marriage or adoption, at a later stage.
- Integration: The system is not intended to be a stand-alone solution; it must be designed to be compatible with other national IT-Systems.
The tasks are structured into 5 work packages: Work package 1 is the design and development of the system. It includes a requirements analyses and user needs, as well as the development and testing of prototypes in selected municipalities. Work package 2 is the rollout and deployment of the crvs system in 20 municipalities. The 20 pilot municipalities will change their business process according to the new system. a close coordination with the human capacity development package is necessary. The data transfer towards the national database is included in this package. Work package 3 is the technical support and handover. The municipalities will be supported during the initial implementation of the new system. Possible errors in the system will be detected and modified during this phase. Work package 4 is the human capacity development for users, and future users. For future users customized training modules will be developed. Work package 5 is about policy and legal support. The national partners will be supported in the creation of a conductive framework and laws. Also, the organization of national and international events to communicate about the project results.
According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.


Winner: AMBERO Consulting Gesellschaft mbH
Award value: 0.1
Number of bids: 6