Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2023-08-25
Buyer: Ålesund kommune
Country: NO
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 39132000 | 72220000: Systems and technical consultancy services | 72400000 | 72410000: Provider services | 79996100
Estimated value: 3127004 NOK

Technical requirements: Ålesund municipality hereby announces our intention to enter into a new agreement with Documaster AS regarding Documaster Archive, without announcing a tender contest. This will involve a continuation of the current agreement (including the amendment annex), but in the form of a new and adjusted SSA-L agreement that takes into account both the current situation in Ålesund municipality, the municipality division project, as well as an assumed expanded need in the coming years.
REGARDING OPTIONS: It is difficult to provide a value for option under the agreement. This is because it is not possible to determine how many extra TB of storage and extra sources will be needed due to the division of the municipality. This concerns both Ålesund 2024 and Haram 2024. For Haram 2024, it is also uncertain whether there is a need for a secure cloud. The value of the options is therefore specified in the form of a framework that ensures the necessary flexibility.
Ålesund Municipality hereby announces our intention to enter into a new agreement with Documaster AS regarding Documaster Archive, without announcing a tender contest. This will involve a continuation of the current agreement (including the amendment annex), but in the form of a new and adjusted SSA-L agreement that takes into account both the current situation in Ålesund municipality, the municipality division project, as well as an assumed expanded need in the coming years.
From 1 January 2024, the current municipality of Ålesund will become two new municipalities, Ålesund 2024 and Haram 2024. In connection with the forthcoming division of the municipalities, there is a need to divide the current system and see to its implementation in the two new municipalities. In addition, it is considered likely that the need will increase somewhat in the coming years, especially considering the number of TB of storage and the number of sources.
Due to ongoing projects, system dependencies, extensive municipal division processes, etc., it is considered appropriate for the two new municipalities, Ålesund 2024 and Haram 2024, to continue using Documaster Archive for a period of approx. 3 years from now. The plan is to organise a tender contest for this in 2025 or 2026.
Only Documaster AS is considered to be able to deliver the necessary services throughout the municipal division project and in the coming years, and that competition is impossible at this time for technical reasons, cf. the PPR § 13-4 b. 2.
Ålesund Municipality intends to sign a new contract with Documaster AS as soon as possible after 01.09.23. Please send any objections to the undersigned by email no later than this date.
This is an extract of the justification for the voluntary ex-ante transparency notice, and extended justification is available from the undersigned upon request.


Winner: Documaster AS
Award value: 3127004