Public procurement notice: Contract Notice
Published: 2020-08-31
Buyer: West London NHS Trust
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services
Estimated value: 1000000 GBP
Submission deadline: 2020-09-11
Award criteria: The most economic tender

Technical requirements: West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the old and new sites, as well as security escorts for contractors working with those parts of the old hospital that will be retained by the Trust and the new hospital.
West London NHS Trust is looking for a provider to supply security support staff for its Broadmoor Hospital site. The appointed provider will be expected to provide staff to support existing security staff in the management of the Broadmoor hospital site during an ongoing construction programme. Staff will be assigned to act as contractors’ escorts or access control security operatives. At present the secure perimeter of the Broadmoor site includes both the old and new parts of the site. Whilst the secure perimeter incorporates both old and new sites the supplier will be expected to provide security escorts for contractors working within the secure perimeter. The Trust currently anticipates that in September 2021 it will be possible to separate the old and new sites. At this point the secure perimeter will only be required to incorporate the new site and the need for contractors’ escorts will diminish. In addition to contractors’ escorts the provider will also be expected to supply guards to undertake access control services, including entry searching. For this category of guards the Trust requires that the provider supply a ratio of 2:1 male:female operatives in order to allow for gender specific level one searching. The Trust’s requirements for the number of staff will fluctuate as it is linked to the construction programme and number of contractors on site. Between the services commencement date and September 2021 the Trust anticipates a regular requirement for 8-10 contractors’ escorts and 3 access control operatives but numbers will fluctuate and be confirmed on a weekly basis. All staff placed for work on the site must possess a satisfactory enhanced disclosure barring service certificate and complete the Trust’s induction training before they can come within the secure perimeter.
List and brief description of conditions: As stated in the bidder details questionnaire including the provider must be registered as an ‘approved contractor’ with the security industry authority (or equivalent body).
The Trust will be conducting this procurement in accordance with The Light-Touch Regime, Regulations 74 to 77 of The Public Contracts Regulations 2015 (SI 2015 No 102) (for health, social, education, and certain other service contracts) and will utilise the flexibility available to it under the Light-Touch Regime including, but not limited to, in relation to time periods for submission.
Some features of the procurement are similar to those of the open procedure (for example selection information and tender information is to be submitted at the same time) however the Trust does not intend to follow all the rules relating to the open procedure.
The Trust anticipates that the contract will be entered into on or around 25 August 2020 and that there will be up to a four week mobilisation period before services commence on 1 October 2020. The Trust requires a high degree of confidence that the supplier will be able to mobilise on time.
The Trust considers the deadline for submission of tenders to be reasonable and proportionate in the light of the Trust’s urgent requirement for the services given the impending expiry of existing arrangements.
Given fluctuating demand GBP 1 000 000 is the Trust’s best estimate of the value for the initial 1 year term. The value of any extensions is difficult to predict but could amount to GBP 1 000 000-GBP 1 500 000 in total, giving a maximum estimated contract value range of between GBP 2 000 000 and GBP 2 500 000 over the maximum anticipated term of the contract.

Eligibility requirements: List and brief description of conditions: As stated in the bidder details questionnaire including the provider must be registered as an ‘approved contractor’ with the security industry authority (or equivalent body).

Award value: 1000000