Public procurement notice: Contract Notice
Published: 2023-04-04
Buyer: Fjellinjen AS
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 79940000 | 79999200
Estimated value: 141000000 NOK
Submission deadline: 2023-05-09
Award criteria: The most economic tender

Technical requirements: The purpose of the procurement is to see to the contracting authority's need for services related to invoice distribution debt collection services. The contract will give the tenderer an obligation to distribute invoices, and a right to collect unpaid demands from Norwegian vehicles without a valid AutoPass contract.
The contracting authority reserves the right to terminate parts of the contract in accordance with the contract. I.e., for example invoice distribution can be withdrawn, at the same time that the debt collection services continue.
The value of the procurement for the distribution of invoices and saving them in an invoice hotel is estimated to be approx. NOK 2,500,000 (excluding VAT) a year, total NOK 15,000,000 over six years.
The value of the procurement for debt collection services (fee) is calculated to be NOK 21,000,000 a year, total NOK 126,000,000 over six years. The calculation is very uncertain and is based on Fjellinjen's dispatches for debt collection services in 2022. In 2022 the number of invoices that went to debt collection was 134,594, of which 18.164 were to businesses and 116.430 to private persons. The average amount that was sent for debt collection was NOK 908 (NOK 794 for private persons and NOK 1638 for businesses).
Note that the calculation of the total procurement value of NOK 141,000,000 is an estimate and will not be binding for the contracting authority.
For a more detailed description of the procurement refer to Annex 1 - The Contracting Authority's Requirements Specification.
The contract period, i.e., the period in which the parties will provide services under the contract, will be from 1 October 2023 (start-up day) until 1 October 2026, with an option to extend the contract period for 1+1+1 year. There will also be the test period.
Requirement: Tenderers must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT).
Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If a tenderer's home country does not issue such certificates, they can
be replaced by a declaration from a legal or administrative authority in the home country or current country of residence. A Norwegian translation must be attached of all such certificates and/or
Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Norwegian tenderers: Company registration certificate. The tax certificate must not be older than six months at the deadline for submitting a tender.
Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If the tenderer´s home country does not issue such certificates, they can be replaced by a declaration from a legal or administration authority in the home country or the current country of residence. A Norwegian translation of all such certificates and/or declarations  shall be enclosed.
Requirement: Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.

Eligibility requirements: Requirement: Tenderers must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT). Documentation requirement: Norwegian tenderers: Tax and VAT certificate, not older than six months from the tender deadline. Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If a tenderer's home country does not issue such certificates, they can be replaced by a declaration from a legal or administrative authority in the home country or current country of residence. A Norwegian translation must be attached of all such certificates and/or declarations. Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: Norwegian tenderers: Company registration certificate. The tax certificate must not be older than six months at the deadline for submitting a tender. Foreign companies: Tax and VAT certificate equivalent to what is required for Norwegian companies. If the tenderer´s home country does not issue such certificates, they can be replaced by a declaration from a legal or administration authority in the home country or the current country of residence. A Norwegian translation of all such certificates and/or declarations  shall be enclosed.

Award value: 141000000