Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2017-06-13
Buyer: Care Quality Commission
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 71356300 | 72000000 | 72253200: Computer systems support services | 72261000: Software support services | 72500000
Estimated value: 271095 GBP
Award criteria: Lowest price

Technical requirements: CQC procured a National Resource Planning solution and support services to include integrating any system into the end to end planning and scheduling process and related systems that aid resource and demand management for planned/ unplanned inspections. However, the original contract for the National Resource planning solution is due to expire on 30.6.2017 and therefore CQC wish to procure support, maintenance and hosting services from the incumbent supplier who own the intellectual property rights which is at the core of the functionality of the planning tool as they are the only suppliers to be able to provide these services on the existing system. The system will utilise and engage multi-disciplinary resources from multiple locations, skills sets and professions mapping out availability and preference to ‘best fit’ specialist inspection activity.
CQC procured a National Resource Planning Tool (Cygnum) 2 years ago from CACI Ltd and the contract is due to expire on 30.6.2017 with no further scope to extend. However, CQC require continuous support and maintenance of the Cygnum System. CACI Ltd, a single supplier, currently owns the intellectual property rights the Cygnum system. CACI Ltd also provides hosting, support and maintenance services of the system.
CQC wishes to retain the use of the system w including the hosting of the system, support and maintenance, all of which can only be provided by CACI. Additional development requirements to improve functionality of the system will also be sought.
— To implement a business critical national planning and scheduling solution that is reliable and flexible enough to support both the development of inspection services and the supporting infrastructure across CQC; and
— Develop the recording and visibility of activity to enable the flexing of resources to accommodate unplanned as well as planned demands.
— Increase Increase the capability of CQC as a regulator to drive the strategy of raising standards which put people first and enable CQC to be more responsive in the allocation of its resources — right people, right skills, right place, and right time.
CQC awarded a 2 year contract which is due to expire 30.6.2017 to CACI Limited as the chosen supplier of the National Resource Planning solution (NRPT), Cygnum. CQC wish to continue with support/maintenance and hosting of the NRPT from the incumbent supplier for a one year term with the option to extend for a further year. The justification for this decision is that the ownership of Intellectual Property Rights (‘IPR’) resides with CACI, and Cygnum is CACI's own software.
CQC has invested significantly in obtaining and integrating the NRPT which is crucial to CQC continuing to perform its statutory functions.
— To implement a business critical national planning and scheduling solution that is reliable and flexible enough to support both the development of inspection services and the supporting infrastructure across CQC.
— Develop the recording and visibility of activity to enable the flexing of resources to accommodate unplanned as well as planned demands.
— Increase the capability of CQC as a regulator to drive the strategy of raising standards which put people first and enable CQC to be more responsive in the allocation of its resources — right people, right skills, right place, and right time.
— CACI own the intellectual property rights to the Cygnum system. Therefore, if CQC wishes to retain the use of the system it will require hosting and support and maintenance of the system which can only be provided by CACI.
— CQC's publication of this VEAT notice (‘Voluntary ex ante transparency notice’) is in accordance with the Public Contracts Regulations 2015 to inform the market of our intention and justification of our decision to award a contract directly to the incumbent using the Negotiated Procedure without Prior Publication.
— CQC therefore intend to award a contract to CACI Ltd for the period of 12 months with the option to extend for a further 12 months commencing 1.7.2017. Following the publication of the VEAT Notice on 9.6.2017, there will be a 10 day standstill period, concluding on 19.6.2017. Following satisfactory conclusion of the standstill period, we will enter into the contract with CACI Ltd from 1.7.2017 for a period of 12 months with the option to extend for a further 12 months.
CACI Office Base solution uses a number of third party components from Rocket Software. These include the actual database, UniData, and some middleware layers to allow connections to the software. Total charge for 3rd party licensing is 14 988 GBP. There will also be hosting expenses with CACI Partners Memset at cost of 22 918 GBP.


Winner: CACI Ltd
Award value: 271095