Public procurement notice: Contract Notice
Published: 2017-03-11
Buyer: The European Patent Organisation (EPO), acting through the European Patent Office, with headquarters at
Country: DE
Region: Wien
Contract type: Services
Procedure: Open procedure
CPV classification: 64122000 | 79500000 | 79600000 | 79713000: Guard services | 79992000
Submission deadline: 2017-05-05
Award criteria: The most economic tender

Technical requirements: DE-München: Levering af infrastrukturtjenester såsom sikkerhed, posttjeneste, intern kurertjeneste, chaufførvirksomhed, reception, kundebetjening, rengøring og vinterarbejde ved den Europæiske Patentmyndigheds afdeling på Rennweg 12, 1030 Vienna
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Hellenic Republic, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). Its executive body is the European Patent Office, which is responsible for carrying out searches and examinations of European patent applications and for granting European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna. (The number of member states and staff may change.)
Provision of infrastructure services such as security, mail service, internal messenger service, chauffeur service, reception, front office, cleaning and winter service, at the European Patent Office's sub-office in Rennweg 12, 1030 Vienna.
1.1.2018 to 31.12.2019, renewable for a year at a time up to a maximum of 3 times, until 31.12.2022 at the latest.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
Only the original bid and a copy on an electronic data medium (CD-ROM, USB stick) should be submitted.
Please submit your bid only by post, and not by fax or e-mail. Bids submitted by fax or e-mail will be excluded.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available at www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on the basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
On-site visits will take place on 30 and 31.3.2017. Attendance at one of these visits is compulsory in order to be able to submit a valid bid.
Requests for an appointment must be sent by post, fax or e-mail to the address specified in point 6(a) by 28.3.2017 (12:00). Requests must quote the number of this invitation to tender and the full name(s) and area(s) of responsibility of the person(s) who will attend on the company's behalf.
We recommend that you register for the visit at the same time as you request the Procurement Documents.
Bidders who successfully pass the evaluation stage will be invited to present their bids at the European Patent Office in Vienna on 18 or 19.5.2017. A second presentation for the best bidders is then scheduled for the 29.5.2017 in Vienna. Attendance will be required in order to be considered for contract award. Details will be sent nearer the time.
Expenses for preparing and presenting the bid, and attending the on-site visit, will not be reimbursed.