Public procurement notice: Contract Notice
Published: 2016-04-13
Buyer: Lilongwe Water Board
Country: MW
Contract type: Services
Procedure: Open procedure
CPV classification: 72220000: Systems and technical consultancy services
Submission deadline: 2016-05-23

Technical requirements: REQUEST FOR EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES OF SCADA AND MANAGEMENT INFORMATION SYSTEM (MIS) (BILLING SOFTWARE, STORES MANAGEMENT, ASSET MANAGEMENT, HUMAN RESOURCES, INTELLIGENT METERING) FOR LILONGWE WATER BOARD
The Lilongwe Water Board has received financing from European Investment Bank towards the cost of the Lilongwe Water Resources Efficiency Programme, and intends to apply part of the proceeds for consulting services.
This request for expression of interest follows the Advance Procurement Notice for Lilongwe Water Resources Efficiency Programme (LWREP) that appeared in the Official Journal of the European Union (OJEU) issue no. 2015/S 186-336463 of 25
The Government of Malawi (GoM) has received a loan from the European Investment Bank (EIB) for the implementation of the Lilongwe Water Resources Efficiency Programme (LWREP) at Lilongwe Water Board (LWB). As part of the Components 1 and 2: Component 1: Water demand management measures (Improvement/enhancement of the billing system; Supply and installation of prepaid meters and related services i.e. software, training etc) and Component 2: Treatment and Network Improvements (District Metered Areas monitoring, SCADA system and related IT measures (WAN etc), Lilongwe Water Board would like to conduct a study on the efficiency improvement of the water distribution network through installation of SCADA and Management Information Systems.
These Terms of Reference are for the Consultancy Services for provision of SCADA and MIS for Lilongwe Water Board are prepared in order for the consultant to prepare and design the platform for the implementation of the SCADA and MIS tools in a holistic approach instead of piece meal independent systems that are not coherent to each other. The new system shall in essence enhance efficiency and effectiveness of the water distribution in the city and above all improve service delivery to the customers. We expect that the system shall help work hand in hand with the existing platforms such as the hydraulic model and GIS system to achieve the much needed synergy.
The Lilongwe Water Board gets its water from Lilongwe River. There are two impounding reservoirs upstream of the abstraction point namely Kamuzu Dam I and Kamuzu Dam II. There are two Treatment Works namely Treatment Works I and Treatment Works II. TW I was progressively constructed from 1966 and has a design capacity of 35,000 m
In order to facilitate an appreciation and understanding of the LWB environment, the Consultant will perform a desk review of key documents and familiarize himself or herself with the relevant Stakeholders and their roles and relationship to LWB and the project. In addition, the Consultant will detail the proposed work program, strategy, methodology and timetable.
Through interviews with staff and other Project stakeholders, the Consultant will determine the requirements for the SCADA and MIS. The Consultant will then identify appropriate functional modules for the SCADA and MIS and define the principles, standards, roles, business processes and information flows.
Task 3: Systems Analysis of Existing LWB Systems (Deliverable: Detailed SCADA and MIS Conceptual/Logical Definition)
The Consultant will perform a comprehensive review of LWB’s entities and business processes, an assessment of its institutional capacity, and will understand each of the existing systems and their objectives. The Consultant will produce and submit a Detailed SCADA and MIS Conceptual/Logical Definition that will comprehensively document the principles, standards, roles, business processes and information flows in use at LWB discovered during the review.
The Consultant will produce/record a complete written statement/description of what the new SCADA and MIS is required to do in a Requirements Specification Document (RSD) covering both the functional and non-functional specifications. The RSD shall incorporate the High-level MIS Conceptual/Logical Design and the System Analysis of Existing Systems, and complete the definition and Requirements Analysis of the detailed business processes, information flows, the financial management framework, and user requirements the system shall be required to support.
The Consultant will be expected to assist in developing procurement documents for a follow-on contract for the development and implementation of the SCADA and MIS.
To ensure LWB’s Team stay aware of the project status, the Consultant will write a short report (2-3 pages) at the end of each calendar month.
ii. Review of the Studies, Reports, Data, and other Documents and make any procurement documents modifications and changes required based on the Consultant's findings (Including defects, shortages, and mistakes in the requirements and in the tender documents).
iii. Carry out systems analysis and system requirements of existing LWB Systems for a detailed SCADA and MIS Conceptual/Logical Definition.