Public procurement notice: Contract Notice
Published: 2019-02-13
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35740000
Estimated value:  DKK
Submission deadline: 2019-03-11
Award criteria: The most economic tender

Technical requirements: This Contract Notice concerns DALO's award of a contract for the procurementt of a system for scoring weapons delivery from airplanes. The acquired system are to be installed on Battlefield Rømø. EK R 38 Rømø Range (Battelfield Rømø) is a Danish shooting range primarily used by Danish Airforce. It consist of a range of different tactical targets, and is used for training both weapons delivery and drop of cargo.
The range is situated in the Wadden Sea which is an intertidal zone forming a shallow body of water with tidal flats and wetlands. Due to the tidal changes large part of the sandy area is often flooded. It is a known bird sanctuary that often attracts large flocks of birds, especially in the eastern part. Seals and sheep also frequently visit the area. Currently the primary method of scoring is provided via a Vision Automation Scoring System (VASS), but due to the technical conditions of the old system, it is not working properly anymore. So a new system for scoring of weapon delivery is needed/wanted. The Danish Airforce is requesting a new system for scoring weapons delivery from airplanes (measuring impact points, azimuth and angle of impact) capable of functioning regardless of weather situation and both day and night. The expected servicetime/lifetime for the new system is set to be minimum 15 years. In that period of time it’s important to keep the system operational via service to the system. Also including calibration of the system if needed.
It’s a requirement that the system is designed to the special environment on Rømø. The area in the Wadden Sea is special. Harsh, challenging and bound by a lot of legislation. But also issues regarding use and handling in day-to-day operation is requiring the system to be customized to the users in Rømø. All prequalified will be invited to Rømø, Denmark for a site survey.
DALO wants to have the opportunity to buy a yearly service including calibration of the system if needed.
If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented. The financial institution has to be approved by DALO.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act No. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint 1 supplier to represent the group.
The contract agreement must be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Appendix J for further information in the tender materiel (only available for prequalified).
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating:
1) That the tenderer is not subject to any of the reasons for exclusion stated in art. 39 (1) or 39 (2) of the Defence and Security Directive (2009/81/EC) and
2) To which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged — to use it. Be advised that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established, unless the tenderer has provided collateral for the overdue debt, will provide collateral for the overdue debt or has entered into an installment agreement, which has not been breached at the time of submitting the offer.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on guidelines equal to the guidelines provided for in Section 138 (1–4) of the Danish Act No. 1564 of 15.12.2015 — The Public Procurement Act.
Please note, that each candidate can only submit 1 request for participation. If the same legal entity is a part of or in any other way participates in several applications, e.g. submits his own application and at the same time participates in a consortium which also applies, the candidates shall ensure that the same legal entity’s participation does not provide for opportunity for mutual coordination of their applications and offers. DALO reserves the right to request the candidates to establish and reassure DALO that the same legal entity’s participation does not threaten the transparency and distort competition between the tenderers. DALO reserves the right — but is not obliged — to use remedies equal to the remedies provided for in Section 159 (5) of the Danish Act No. 1564 of 15.12.2015, the Public Procurement Act, if applications or tenders do not fulfil the formalities of the tender documents.
Candidates are asked to submit their request to participate via ETHICS. The permalink is stated in section I.1). The request to participate cannot be submitted by e-mail.
DALO have prepared a prequalification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information, etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available via ETHICS. The permalink is stated in section I.1).

Eligibility requirements: No minimum levels are required.