Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2019-11-04
Buyer: Sirkula IKS
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72222300: Information technology services | 72315200: Data network management services
Estimated value: 1000000 NOK

Technical requirements: Voluntary Ex-ante Transparency Notice — ICT Operation — Cooperation Contract between Hedmark IKT and Sirkula IKS
Sirkula IKS intends to enter into a cooperation contract with Hedmark IKT (hereafter called HIKT) without a prior contest for
The procurement is not covered by the regulations as it is for execution under our management, cf. the public procurement regulations chapter 3.
Sirkula IKS plans to enter into a cooperation contract with HIKT at the earliest 10 days after this notice has been published.
Sirkula IKS is owned by Hamar, Ringsaker, Løten and Stange Municipalities. Three of these municipalities, Hamar, Stange and Løten, are part of an inter-municipal collaboration on ICT operations through the company 'Hedmark IKT', with Hamar being the host municipality. HIKT does not have commercial aims and is run in accordance with full cost principles.
The sanitation plan, which was formulated in cooperation with the owner municipalities, has frameworks and guidelines for the cooperation on the services that Sirkula IKS and the owner municipalities provide for inhabitants.
The development is moving towards even closer collaboration on uniform drift and uniform processes, and there is an expressed need for more digitalisation, collection of data and analyses. A prerequisite for this is the coordination of joint infrastructure, information security and technical systems. It is, therefore, also necessary for Sirkula IKS to cooperate with its owner municipalities on ICT services.
This also involves entering into an IT partnership with HIKT in order to achieve the development and goals that Sirkula IKS' owner municipalities have set. See the complete explanation in annex D1 in the notice.
The procurement is not covered by the regulations as it is for execution under our management, cf. the public procurement regulations chapter 3.
Sirkula IKS is owned by Hamar, Ringsaker, Løten and Stange Municipalities. Three of these municipalities, Hamar, Stange and Løten, are part of an inter-municipal collaboration on ICT operations through the company 'Hedmark IKT' (HIKT), with Hamar being the host municipality. HIKT does not have commercial aims and is run in accordance with full cost principles.
The sanitation plan, which was formulated in cooperation with the owner municipalities, has frameworks and guidelines for the cooperation on the services that Sirkula IKS and the owner municipalities provide for inhabitants. The development is moving towards even closer collaboration on uniform drift and uniform processes, and there is an expressed need for more digitalisation, collection of data and analyses. A prerequisite for this is the coordination of joint infrastructure, information security and technical systems. It is, therefore, also necessary for Sirkula IKS to cooperate with its owner municipalities on ICT services. This also involves entering into an IT partnership with HIKT in order to achieve the development and goals that Sirkula IKS' owner municipalities have set.
The terms for extended self-management are deemed to be fulfilled, cf. § 3-1 (1) and (3), cf. § 3-2. The owner municipalities exercise the necessary control over both Sirkula IKS and HIKT, and they have decisive influence over both strategic goals and important decisions in both of these entities.
Furthermore, HIKT carries out more than 80 % of its activities for its owner municipalities and entities controlled by them. There are no direct or indirect private owner shares in HIKT.
Sirkula IKS also assesses that the contract will fulfil the terms that apply for cooperation contracts in §3-3.
Finally, Sirkula IKS also assesses that the deliveries from HIKT to Sirkula IKS will in any case not be based on the general principles of contract law, cf. the public procurements directive, premise 34 and the Ministry of Trade, Industry and Fisheries' guidelines for public procurements, chapter 4.5. HIKT is to be seen as an instrument and technical service for the owner municipalities, and HIKT will be bound to carry out assignments that are awarded from companies connected to them.


Winner: Hedmark IKT
Award value: 1000000