Public procurement notice: Contract Award Notice
Published: 2025-04-11
Buyer: 81310249-Third-Party-Monitoring Services for GIZ Sudan
Region: DEA22
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72224000: Project management consultancy services
Estimated value: 1 EUR
Award criteria: price, quality

Technical requirements: According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH implements international development projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) in Sudan. The present portfolio includes projects on the thematic areas: Women economic empowerment, Structural strengthening of employment promotion and vocational training and apprenticeship, Prevention of female genital mutilation and other related forms of gender-based violence, good (local) governance and renewable energy promotion.
 
Due to the volatile security situation associated with the ongoing violent conflict, GIZ had to temporarily close its offices inside Sudan. Currently the projects are managed remotely. In order to still maintain quality, accountability and steering capacity, the portfolio requires Third Party Monitoring (TPM), to be conducted by an external service provider.
Zur Ermittlung des wirtschaftlichsten Bieters wird hier von der Vergabestelle die erreichte Gesamtpunktzahl nach fachlicher Wertung eingetragen. Es werden nur Angebote mit einer fachlichen Bewertung von über 500 Punkten gewertet. Fachliche Angebote mit weniger Punkten scheiden als fachlich ungeeignet aus.
Work package 1: Inception phase and general coordination with GIZ
After reviewing relevant project and portfolio documents provided by the GIZ team, the contractor shall organize an inception workshop to introduce the team, approach and draft workplan to relevant GIZ Sudan colleagues, and to clarify open questions. In general, the contractor will meet the GIZ team in regular monthly online meetings to report, discuss and, if necessary, adjust the implementation of activities. 

Work package 2: Context Monitoring:  Unintended negative impacts (UNIs) and stakeholder / beneficiary feedback
UNIs should be monitored at both project and portfolio level. The contractor is expected to initially analyze the UNIs of the projects based on the respective project level IPCAs (integrated Peace and Conflict Assessment) as well as the country strategy and gender analyses. 
On the basis of the analysis, 5 overarching UNIs as well as tentatively 5 project- specific UNIs towards measuring the most relevant UNIs are to be defined and monitored by the contractor using qualitative and quantitative tools. 
On at least a bi-annual basis, feedback will be provided to GIZ. The bi-annual reporting shall include context- and conflict sensitive suggestions for risk mitigation measures. Depending on factors like positive or negative developments in the context as well as the duration of project activity cycles, the UNIs may be updated during the course of implementation after consultation with the GIZ team.

Work package 3: Ad-hoc location assessments and implementing partner (IP) location assessment verification 
GIZ projects implement activities in Sudan through grants that are provided to IPs. The implementing partners / grantees are required to conduct local needs assessments and context- and conflict analyses prior to developing grant proposals.
In order to quality-check and verify these assessments, GIZ needs to have proper and up-to-date information on the context conditions in the field. To bridge the gap arising from GIZ"s lack of access to the field, the contractor will conduct ad-hoc assessments of locations as proposed by the GIZ team. A location in the context at hand is defined as a "locality" (i.e. local community level) or refugee / IDP camp. A location assessment shall look at the security situation (e.g. presence of armed actors, history of security-related incidents, etc.) and socio-political situation (e.g. presence of extremist groups, prevalence of social conflict, related incidents, etc.), to evaluate implementation risks. The responses are to be collected and stored anonymously.

Work package 4: Spot checks during implementation of ongoing partner projects 
Spot checks may be done in combination with location assessments (WP 3). The contractor will be tasked to spot-check selected IPs during the implementation of activities in Sudan to assess the following elements: verification of number of participants or beneficiaries engaged in or targeted by the activities; verification of delivered inputs, e.g. materials and services; assessment of conflict-sensitive nature of implementation, if possible including a systematic assessment of beneficiary feedback; assessment of gender-sensitive nature of implementation; assessment of beneficiary feedback;  verification of plausible absence of compliance-related issues; collection of (anonymized) beneficiary success stories.

Work package 5: End-of-project assessments of implementing partner projects
Selected projects that are implemented by IPs on behalf of GIZ shall be evaluated in more depth. The objective is to review the achievement of results after project completion, to look at the challenges encountered and to identify lessons learnt as well as to analyze potential positive unintended impacts.
Each evaluation will be IP project-specific, hence the scope and approach are to be defined case-by-case to ensure efficient proceedings and the best possible usability of results.
GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.


Winner: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Award value: 1
Number of bids: 14