Public procurement notice: Contract Notice
Published: 2017-12-02
Buyer: The National Gallery
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 60100000 | 60400000: Air transport services | 63520000
Estimated value: 5590000 GBP
Submission deadline: 2018-01-02
Award criteria: The most economic tender

Technical requirements: The Galleries require fine art transport agents to provide all services associated with the transportation of works of art between various sites. Works of art may be from the permanent collections of the Galleries or may be borrowed from other institutions, organisations and private individuals. Most movements of Objects are within the UK and mainland Europe but all regions of the world can be included.
The Galleries have categorized their transportation requirements into three Lots, which increase increase in complexity.
The Galleries are committed to ensuring that the works of art in the collections and the cultural objects it borrows are handled, transported, stored and displayed in the safest and most appropriate ways possible, and the successful suppliers shall be able to demonstrate understanding and experience of the handling and transportation of high value fine art objects.
Transport arrangements involving road transportation only. This may be for simple point-to-point transportation, transportation between different Gallery sites, or a small exhibition. Objects will be sourced and transported by road within UK & Ireland only; transportation shall involve some planning and scheduling considerations.
The Galleries expect the Contractor to have expertise in co-ordinating the transport of Objects, scheduling with small-scale projects and provide a range of technical services for museums nationally and to have knowledge of security measures and institutional and private Lenders.
Transport arrangements involving road, sea or airfreight for small one-off or exhibition projects such as international loans involving months of detailed advanced planning, security measures and some scheduling considerations.
The Galleries require the Contractor to have expertise in co-ordinating the transport for UK and international loans and exhibitions of Objects; and to provide a range of technical services for museums both nationally and internationally; and to have knowledge of institutional and private Lenders; and experience arranging supervised airfreight and occasional coordination of accompanying lender couriers.
The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have knowledge of Customs and export licensing procedures.
The Contractor shall act as a Regulated Agent and shall ensure full compliance with the requirements of the Regulated Agent and Known Consignor Schemes.
Transport arrangements involving road, sea or airfreight for major multi-lender international exhibitions (typically involving a high number of couriers) including exhibition tours or high-profile projects involving many months of detailed advanced planning, security measures, requirements set out by institutional lenders and skillful orchestration of scheduling considerations.
The Galleries require the Contractor to have substantial expertise in co-ordinating the transport for major international loans, complex exhibitions with numerous Objects; and to provide highly skilled technical services, experienced coordination and technical staff,; and be well resourced for the scope of work with museums both nationally and internationally; and to have extensive knowledge of institutional and private Lenders; and substantial experience arranging supervised airfreight and extensive coordination of large numbers of accompanying lender couriers.
The Contractor shall have the expertise, authorisations and guarantees required to deal with the temporary or permanent import and export of Objects which may be for temporary exhibition, for long loan, study or acquisition, and the Contractor should have extensive knowledge of Customs and export licensing procedures.
The Contractor shall act as a Regulated Agent and shall ensure full compliance with the requirements of the Regulated Agent and Known Consignor Schemes.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.


Award value: 5590000