Public procurement notice: Contract Award Notice
Published: 2025-05-13
Buyer: Strand Kommune
Country: NO
Region: NO0A1
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33100000 | 33140000: Medical consumables | 33141621 | 33141623 | 33191000
Award criteria: price, quality, cost

Technical requirements: The contract has an estimated value of NOK 57 million excluding VAT. The maximum value of the agreement is NOK 75 million. The estimated volume is based on historical figures from the last 2 years. The estimated contract value is informative only, and the contracting authority is not bound by this value.   The contracting authority ́s units vary in size and have different needs. The purchasing pattern in the different units may therefore vary slightly. If units have special equipment where consumables must be ordered by a particular supplier, this can be included in the contract with the same good price level as other similar equipment. Similarly, consumables connected to special equipment can be removed from the contract if the contracting authority deems it most appropriate.  The number of customers included in this agreement may vary slightly during the contract period.  The contracting authority would like, via this competition, to enter into a framework agreement for the delivery of medical consumables within the following main product groups: 1. Protection/infection protection equipment 2. Nutrition 3. First aid 4. Hygiene and cleaning 5. Incontinence/stoma 6. Catheters and equipment 7. Medical consumables 8. Medical engineering consumables 9. Personal hygiene and protection 10. Wound treatment 11. Drying systems The tender shall include all contracting authorities and all the main product groups.  In this contract, the offered prices with volume products with the stated varespesifikasjon in the price form will be fixed in the first contract year. Thereafter, annual regulation with the consumer price index. The date of the first regulation is 1 year after the tender deadline. Then annually at the same time.  Prices that are regulated with a mark-up percentage, see the description point 6.1 Award Criteria. The mark-up percentage shall be fixed throughout the entire contract period and it will apply for all items that do not belong to the list of volume products. Purchase price is defined as the tenderer's purchase price including discounts/bonuses from the wholesaler/manufacturer. The mark-up percentage stated in the price form shall cover all of the tenderer's costs, such as freight, customs, etc. from the wholesaler/manufacturer to the tenderer, freight to the contracting authority, profits and costs for the offered degree of service.  Further descriptions are in annex 2 - requirement specifications.
The contract is primarily for medical consumables categories, but it can also include other product lines that are not included in the municipality ́s other framework agreements.   Examples of delivery addresses are attached to the competition. The contracting authority draws attention to the fact that new delivery addresses can be added and delivery addresses can be removed during the contract period. This shall not incur extra costs for the Contracting Authority.   Call-offs on the contract can be carried out by all entities in each municipality.  A comprehensive description of the delivery is in the annexes to the tender documentation. The contract will be valid for 2 years, with an option for 1+1 year on verbatim terms. The expected start-up date is spring 2025.
Strand municipality
Hå municipality 
Bjerkreim municipality
Gjesdal municipality
Time municipality 
Klepp municipality
Hjelmeland municipality
All requirements in the tender documentation and annexes shall be included in the prices.
The price for the volume assortment shall be stated in accordance with the specifications in Annex 1 - Price Form, which
also includes an explanation text that is the guide for the tender. All prices must be completed.
Insufficient completion of prices which prevent the tenders from being compared can result in the tender being
must be rejected.
The link to the offered products shall also be stated in the price form. Insufficient completion of links to the offered
products can result in the tender being considered incomplete and rejected. The offered products shall
be of the tenderer ́s standard assortment and be available on the tenderer ́s websites without
login.
The prices for the stated volume products in the price form lines 7-110 shall be fixed throughout the contract period.
but the index can be regulated annually after the first contract year in accordance with SSB's consumer price index, twelve months
KPI total index. The first time the price regulation is 12 months after the submission deadline in the competition.
If an item is out of this assortment, replacement products shall be offered at the same or lower price.
The quality shall be the same as the discontinued product.
Price in line: 111, a total price shall be given for the implementation of the system for filling in goods.
Price in line: 112 shall be stated use per 12 months for the system for filling goods. This price shall
be fixed for the entire contract period, but it can be regulated annually after the first contract year in accordance with SSB's
consumer price index, twelve month KPI total index.
Price line 113: Other articles medical consumables beyond what are separate product lines for
volume products in this form. The entire assortment the tenderer can deliver within medical
Consumables. The evaluation sum this category NOK 2,000,000 + the mark-up percentage that the tenderer shall.
abandon. This % shall be the same for all products that are not specified in the price form. Stated percentage in
The price form cannot be changed during the contract period. Prices based on purchase price with fixed
the mark-up percentage can be changed every month during the contract period. The contracting authority shall have the right to access the
inbound invoice for checks that the correct mark-up percentage is used. There is a price on the actual product line at
inbound invoices that will form the basis for a fixed mark-up percentage. Other additions to invoices that
e.g. freight shall not form the basis for a sum including a fixed mark-up percentage. The Contracting Authority has
client confidentiality for the execution of such control. Alternatively, tenderers can set requirements that they
enclose a confirmation from an external auditor that the prices for the actual control products stated
of the Contracting Authority are real purchasing prices in accordance with requirements in the tender documentation + agreed
mark-up percentage.
All prices shall be in Norwegian crowns and excluding VAT, and otherwise include all of the tenderer's
costs, including all products freely delivered to all locations at the Contracting Authority, packaging,
customs, taxes, duties, service, delivery and invoicing costs, as well as other costs
naturally fall under the delivery as described in Annex 2 - Requirement Specification.
Tenderers shall price their tender in accordance with the attached price form.
Tenderers must fulfil the minimum requirements set in Annex 2 - Requirement Specifications.
under chapter B Service and delivery. Tenderers shall give a description of how the requirements
until service and delivery will be complied with and whether the tenderer can offer additional fulfilment beyond
Minimum.
A document with the name "Response to point 6.2 Service and Delivery" shall be enclosed for
assessment of criterium service and delivery.
It is important that the responses are simple and precise and provide answers to the questions below and follow
the same division.
Strand municipality Revised 26.03.2025 11.00.13
Tender documentation - Medical consumables - Framework agreement.
The response shall be maximum 7 A4 pages. Any pages after page 7 will not be
Evaluated. Any links etc. in the responses will not be evaluated.
1. Describe the available service apparatus and what type of health competence is available.
service personnel have at all times. Accessible means consultancy via telephone and email.
2. Describe the delivery days and time based on the contracting authority ́s needs as described in
Annex 2 - Requirement Specification. The main warehouse location shall be stated.
3. Describe which vehicles you use for transporting goods and whether you are doing this yourself or via
subcontractor.
4. Describe how to handle back orders, cancellations, returns and claims.
5. Describe options for urgent orders and rush deliveries on weekdays, weekends and bank holidays.
6. Describe the tenderer's system for product guidelines and training in the use of products, and
options for theme days.
7. Describe how challenges connected to temporary stock shortages will be solved in order to ensure good
flow of goods during the agreement period.
8. Tenderers shall describe their storage filling system. Describe your system for refilling storages. 
Entities that currently use the following product filling system:
The entities themselves have equipment such as scanners for reading barcodes and printers for printing
barcodes. 
Time municipality: Bryneheimen and Sivdamheimen 
Gjesdal municipality: Solås residential and rehabilitation centre: 
Klepp municipality: The circle and Kleppheimen.


Winner: Hå kommune
Number of bids: 3