Public procurement notice: Contract Notice
Published: 2016-06-08
Buyer: Canterbury Christ Church University
Country: UK
Region: Kent CC
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48000000
Submission deadline: 2016-06-30
Award criteria: The most economic tender

Technical requirements: The University's current HR and Payroll System was implemented in 2004. In 2015 the University undertook and external review of the HR and Payroll systems provision with the purpose of identifying the best way forward for HR and Payroll technological provision. The review focussed on the need to underpin the University's People Strategy 2015-2020 (see Appendix 1) by the provision of simple, efficient, technology enabled processes (aspiring towards self-service). The People Strategy further supports the University's Strategic Framework goal ‘to ensure that (The University) is an inspiring lace to work, where people are able to develop and realise their potential within a friendly and professional learning community’.
Following an analysis of available options, looking at both current system provision and offline processes, the review recommended that the University goes to market for HR and Payroll as an integrated product.
The University's current HR and Payroll System is part of the integrated Agresso Business World product (ABW) provided by Unit 4, used also for finance and purchasing processes within the University. In addition, the Human Resources and Organisation Development Department (HR and OD) use several additional, non-integrated systems for other processes including:
At the organisational level, our vision is that a new HR and Payroll system will help to deliver 1 of the key elements of the People Strategy — ‘Simple, efficient processes that are technology enabled’. The University primary position is to procure a single technical solution for the capture of full employee life-cycle activity. However, if necessary, best of breed solutions might be considered where the desired functionality cannot be achieved in 1 solution. The University's vision for the new system is that it will deliver:
— Sophisticated and robust data and reporting capabilities, including data analytics, to drive decision making;
— A replacement core HR database including the ability to record and store required information against a range of staff types, across academic and professional services terms.
— A solution with the ability to manage statutory processes and returns such as HESA, RTI and Pensions.
— A replacement Payroll system including all required pay functionality including, but not limited to:
— A replacement training database to deliver University learning and development programme management including online booking through an interface with the University staff intranet.
— A replacement e-recruitment system interfacing directly with the core HR database for ‘hired’ candidates.
— A sophisticated and robust reporting tool to allow for University designed metrics as well as standard reporting on all areas of employee information including absence and turnover and/or the ability to interface with the University's legacy systems and business intelligence reporting tool of choice as further defined by the requirements gathering process.