Public procurement notice: Contract Notice
Published: 2017-08-26
Buyer: The European Patent Organisation (EPO) acting through the European Patent Office
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 48331000 | 72224000: Project management consultancy services | 72224200: Systems quality assurance planning services
Submission deadline: 2017-11-07
Award criteria: The most economic tender

Technical requirements: DE-München: Projektrådgivning til Den Europæiske Patentmyndighed, herunder projektkvalitetssikring, projektledelse og projektstøtte samt projektkontor, porteføljekontor og programstøtte
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
Provision of project consultancy to the EPO, including Project Quality Assurance, Project Management and Project Support, and Project Office, Portfolio Office and Programme Support.
The tender covers the provision of the above consultancy divided into 3 lots with award of an Agreement to 2 Contractors in Lot 1 and Lot 2, and 1 Contractor in Lot 3, provided that sufficient bidders are eligible for the award of an Agreement.
Monthly payment shall be made within a period of 30 days following receipt of the invoice of the contractor and shall be deemed to have been made on the date on which they are debited to the account from which payment is made.
3 years from entry into force of the Agreement with a right for the EPO to extend this duration once by 2 years.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
The bid shall be submitted in 1 original with price information (offer form and any supporting documents) and 1 copy, to be filed on data carrier, without price information as searchable PDF.
Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
The contract shall be awarded to the bidder whose bid is to be preferred having regard to the bidder's ability to meet the EPO's needs and requirements to be measured by:
Bidders may submit offers for all lots however due to an inherent conflict of interest between the activities covered by Lot 1 and Lot 2, the same bidder can only be awarded either Lot 1 or Lot 2 in addition to Lot 3.