Public procurement notice: Periodic Indicative Notice Without Call For Competition
Published: 2017-07-05
Buyer: HS1 Limited
Country: UK
Contract type: Services
CPV classification: 32235000 | 32400000 | 32500000 | 32573000 | 35710000: Command and control systems

Technical requirements: This PIN is to notify the market of a forthcoming opportunity and establish expressions of interest for the appointment of a Systems Delivery Integrator for the provision of design, sourcing, installation, integration, operational handover, warranty and support services of Station Communication Systems Renewal. HS1 holds the concession on behalf of the Department for Transport until 2040 to operate, manage and maintain ‘High Speed1’ which is the 109 km high speed rail line including its four stations along the route: St Pancras International; Stratford International; Ebbsfleet International and Ashford International. The Station Communication Systems were installed at the four HS1 stations between 2003 and 2012 in order to protect, control and manage the premises and railway infrastructure. Due to the age of the communication systems/equipment, they are now nearing end of life, potentially becoming obsolete and have limited manufacture support.
The project strategic objective is to renew the existing ageing systems with modern commercially available technology, which will allow safe operation, meet current needs by satisfying stakeholders and provide future expansion to offer enhanced passenger journeys. The principal project output will be to enable HS1 to operate the stations as they do now into the future with the systems being expandable to meet future network demand.
a. Renew life expired and obsolete systems which deliver the minimal operational requirements and standards in order to achieve best value.
b. Improved reliability and availability of the Station Systems enabling better provision of services that:
d. Ensure no ‘day to day’ operational impact is experienced whilst implementing the migration plan and system renewals.
The Scope of Work included in the Contract Notice will be an output-based requirements specification with an accompanying outline/concept design. The Systems Delivery Integrator will use this information to review, value engineer and develop a fully detailed design for site implementation. Station systems within the scope may include:
— Station Data Network (SDN): New core and edge Network PoE switches (VOIP capability) and network management software.
— Station Management System (SMS): New SMS to run on the new SDN, integrated with the renewed and non-renewed station systems to enable real time operation and automated monitoring of station systems via a GUI.
— CCTV: IP camera equipment connected using the existing coaxial cable via IP conversion, IP DVRs and Digital workstations with VMS software.
— Telephony system: renewed handsets, new software/operating system and installing VOIP and PoE cards to run over new network.
— EACs (Electronic Access Control System) / IDS (Intruder Detection System): Renew interface software, new IP node drivers, new IP node switches, network connection to IP.
This PIN does not constitute a call for competition. Any procurement of services by HS1 Ltd will be carried out strictly in accordance with the Utilities Contracts Regulations 2016. HS1 Ltd may use this PIN for pre-procurement market engagement, therefore suppliers are advised to register their interest in this notice by Friday 21.7.2017 to ensure they receive any future communications. Expressions of interest should include a brief description of your companies experience and ability to deliver the proposed services and availability to participate in the future procurement process which is planned to commence in September 2017. Suppliers are required to sign a Non-Discloser Agreement prior to information being released and these will be issued to Suppliers following receipt of their expression of interest. Please note that once the Contract Notice is issued in September 2017, PQQ, ITT and technical documentation will only be issued to Suppliers who have signed and returned a fully populated Non-Disclosure Agreement.
A Supplier Engagement Day is planned for October 2017 in Central London, United Kingdom. At this event HS1 Ltd will provide an overview of the procurement process and the high level requirements including a Q & A session with technical and procurement experts providing an opportunity for Suppliers to raise clarification questions. Further details will be provided once the Contract Notice is issued in September 2017.
Participation or non-participation in this PIN shall not prevent any supplier from participating in the future procurement, nor place any Supplier at an advantage or disadvantage in the future potential procurement. Participation in any pre-procurement market engagement process will be at each Supplier's own cost and expense.
Note: To register your interest in this notice and obtain any additional information, please email: procurement@highspeed1.co.uk