Public procurement notice: Contract Notice
Published: 2020-11-18
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33150000: Radiotherapy devices | 33151000: Radiotherapy devices and supplies
Estimated value: 3346000 GBP
Submission deadline: 2020-12-22
Award criteria: The most economic tender

Technical requirements: Grampian Health Board wishes to procure one Medical Linear Accelerator (‘Linac’) for the delivery of radiotherapy treatments, in order to replace an existing Linac. The Board also wishes to renew or replace its existing oncology information management and record and verify system, as well as its treatment planning system.
The board intends to award a contract to one successful Contractor for the supply of either lot 1 or lot 2, but not both.
The board intends to award a contract to one successful contractor for the supply of either lot 1 or lot 2, but not both.
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 6.6 million for the last 3 years.
4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP 6.6 million for the last 3 years in the business area covered by the contract.
4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— All tendered products must fully comply with the NHS requirement included within the tender documents;
— 4.C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU contract notice;
— 4C.12 If awarded to the contract potential contractors must provide evidence that tendered products are CE marked. Evidence should be in the form of certification issued by a notified body;
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or
(a) A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
(b) Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in  reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
(c) A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
(d) Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.
(e) Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.


Award value: 3346000