Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2023-03-07
Buyer: Forsvarsbygg
Country: NO
Contract type: Supplies
Procedure: Contract award without prior publication
CPV classification: 48000000 | 48100000 | 72260000: Software-related services
Estimated value: 4000000 NOK

Technical requirements: The Norwegian Defence Estates Agency intends to enter into a contract with HMSREG AS for the delivery of HMSREG over the internet. The Norwegian Defence Estates Agency has implemented new seriousness requirements in building and construction contracts, and thus needs to procure a digital tool that can simplify the follow-up of these requirements, and which gives a good overview and control of projects that is independent of the executing contractors.
The Norwegian Defence Estates Agency has implemented seriousness requirements in building and construction contracts. The Norwegian Defence Estates Agency thus needs to procure a digital tool that can simplify the follow-up of these requirements, and which gives a good overview and control of projects that is independent of the executing contractors. Market survey. System for the registration and follow-up of suppliers. The system must be a cloud based system (SaaS) that collects information on all construction projects where the system is used, including information on suppliers and individual suppliers/contractors that are at each building site. Furthermore, the system needs to support seriousness checks, including support for the follow-up of the investigation obligation through checks of wages and working conditions in accordance with GDPR. At the same time, the system must be able to connect information from contractors at a building site together with information at, amongst others, the Brønnøysund Register Centre, StartBank and the Norwegian Labour Inspection Authority's database for HSE cards. The system must also be able to show in real time which access cards/HSE cards are used at a building site. The builder must be notified of irregularities. This means that the service must have integrations with as many of the access control systems as possible that are on the market, and, as a minimum, the most used systems on the market. In addition the system must be able to register deviations and unwanted events at construction sites and keep statistics on this.
The procurement will be made without a contest in accordance with the PPR section 13-4, letter b nos. 2 and 3, as the service can only be provided by one specific supplier as competition is impossible due to technical reasons, or the supplier has a monopoly.
The system must have the stated functions and options for connecting to other systems in order to give the Norwegian Defence Estates Agency an efficient possibility to register and follow-up information on suppliers.
Based on the Norwegian Defence Estates Agency's preliminary surveys, only HMSREG AS with the system HMSREG was identified as a potential supplier. The surveys were based on the professionals' understanding of the market, internet surveys, including Doffin, which shows that several public authorities have previously published voluntary ex-ante transparency notices for a contract with HMSREG AS, and a dialogue with other contracting authorities that have previously procured the same system. A decision was made however to carry out a market survey (RFI), which was published in Doffin and TED in ordre to examine whether there were other suppliers in the market, see 2022-609224. Only HMSREG AS responded to the market survey and only HMSREG fulfil all the requirements.
Furthermore, a small amount of services will be provided for the implementation, operation, and maintenance of the system. The services require competence and access to the system. It is foreseeable that other suppliers do not have the necessary access and/or rights to provide these services. However if there are other suppliers that can provide the mentioned services, the Norwegian Defence Estates Agency can end up in a situation where errors are met with a disclaimer of liability from both the system provider and the service provider. There are thus weighty reasons to procure these services directly from the system provider.


Winner: HMSREG AS
Award value: 4000000