Public procurement notice: Contract Notice
Published: 2023-12-08
Buyer: KYSTVERKET
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 18410000 | 35100000: Emergency and security equipment | 35113000: Safety equipment | 35113400 | 35800000: Individual equipment and supplies
Estimated value: 10000000 NOK
Submission deadline: 2024-01-05
Award criteria: The most economic tender

Technical requirements: The aim of the procurement is to cover the need for the procurement of life jackets and safety equipment including a service contract.
A framework agreement will be signed with one (1) tenderer. The framework agreement will have a duration of 2 years, with an option to extend for 1 + 1 year (option). The service contract will be applicable for the lifetimes of the products.
It must be possible to send and deliver the products nationwide. Product samples for the contest are to be delivered in Ålesund and Horten.
The procurement will mainly cover the need for life jackets and safety equipment including service for the operational units Lostjenesten (LOS), Avdeling for rederi, fyr og sjømerking (RFS), and Mijøberedskap (MB);
- LOS: The pilot service carries out approx. 40,000 assignments a year, and has 7 master ship pilot crews. The service is operative and available 24 hours a day, year round. The pilot is the captain's nautical guide in navigation and manoeuvring. The pilot must always have an available life jacket, helmet, and back protector, and in some cases, also a helicopter suit and dry suit. Life jackets connected to the pilot service must be serviced and re-certified annually, so the pilot has therefore a need for a rotation pool with life jackets, which presumes efficient logistics at the supplier.
- RFS: RFS has many varied and demanding work assignments. Most are undertaken from a boat to either land, a drilling rig, or work high up where climbing equipment is also used. A lot of clothing is often used, both thermal suits and oil clothing. In addition hot work is often carried out with an angle grinder and welding apparatus. RFS has a lot of wear and tear on life jackets and therefore replaces them frequently. In addition to life jackets, RFS needs rescue suits for vessels and work suits with flotation filling.
RFS has 8 relevant locations: Honningsvåg, Harstad, Sandnessjøen, Ålesund, Haugesund, Bergen, Arendal, and Tønsberg.
- MB: Life jackets and working suits are primarily used on vessels close to the coast and during work in the beach zone. They are normally used only for periodic oil pollution exercises, relatively little wear and tear. After use in a real oil pollution action, it is highly likely that the life jacket will have to be replaced with a new one. In addition to life jackets, MB needs working suits with flotation elements for use in particularly exposed conditions.
The Norwegian Coastal Administration has 15 oil pollution depots along the coast, including Svalbard, as well as 6 vessels equipped with oil pollution equipment.
- The contracting authority reserves the right to go outside the contract for particularly complex needs for safety equipment, as well as for acute contingency situations when the tenderer does not have the capacity to deliver by the deadline.
Tenderers must be registered in a company register or trade register in the country where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex.
Credit worthy: Documented by a credit assessment from a company licensed by the Data Inspectorate for credit rating activities. See https://www.datatilsynet.no/Sektor/Kreditt-finans-forsikring/selskaper-som-kredittvurderer. The assessment must be based on the last known fiscal figures with an indication of how the credit rating has evolved during the past two years.
Payment of tax, VAT, and other public duties: Documentation requirement: The contracting authority can obtain information on arrears from the Norwegian Tax Administration through eBevis (point 2.2). If a tenderer does not consent to eBevis, the tenderer must attach a tax and VAT certificate. The certificate must not be older than 6 (six) months from the tender deadline. Any arrears or other irregularities must be justified. (Tenderers can obtain the electronic tax and VAT certificate itself and immediately receive it by email.) Foreign tenderers: Tenderers who are not established in Norway can present equivalent documentation issued by the authorities in the country where the tenderer is established. The certificate must preferably be translated into Norwegian, but it will also be accepted in Swedish, Danish and English.
Payment of tax and VAT certificate and other public duties: Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legislation, and tenderers must not have significant arrears.
Implementation ability and capacity: Documentation requirement: Tenderers must give a general description of their capacity and substantiate implementation ability, including security of supplies, degree of service, and the location of the service stations. The service station must be certified for inflatable rescue equipment by the manufacturer/its representative and by the Norwegian Maritime Directorate. Tenderers must draft how the service station(s) will be used to fulfil the contract. The description must be attached to the qualification application (maximum 2 A4 pages, font size 11). Documentation of certification from the manufacturer and the Norwegian Maritime Directorate must be presented upon request.

Eligibility requirements: Tenderers must be registered in a company register or trade register in the country where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex.

Award value: 10000000