Public procurement notice: Contract Notice
Published: 2019-10-02
Buyer: Coventry City Council
Country: UK
Contract type: Works
Procedure: Competitive dialogue
CPV classification: 42914000 | 45210000: Building construction work | 45213270 | 90514000
Estimated value: 102000000 GBP
Submission deadline: 2019-11-08
Award criteria: The most economic tender

Technical requirements: The above named Authorities (the Authorities) intend to jointly develop a new materials recycling facility (MRF) in Coventry capable of processing between approximately 120 000 to 175 000 tonnes of recyclable materials per annum. The Authorities will incorporate a special purpose vehicle (AssetCo) which will own the MRF and enter into the relevant contract(s) to develop the MRF with the preferred bidder(s). Each Authority will be a shareholder of AssetCo. Each Authority will enter into a supply contract with AssetCo to supply recyclable materials to AssetCo for a period anticipated to be at least 20 years.
The Authorities reserve the right to explore the scope for further development of the MRF which may include exploration of the ability to extract low grade plastics at the MRF and to invite other local authorities to participate in the project as a shareholder of AssetCo and to supply additional recyclable materials to the MRF at any time.
The contracting authority will either award the contracts to the most economically advantageous tenderers of Lots A and B or to the most economically advantageous tenderer of Lot D, as more fully described at VI.3). A bidder may submit a tender for 1 or more Lots at the SSQ/ISOS stage but may only submit 1 tender per lot.
The Authorities wish to develop a new material recycling facility on a site in Coventry which is capable of processing between approximately 120 000 and up to 175 000 tonnes of recyclable materials per annum (MRF). The site is located on London Road in Coventry and the freehold title of such site is owned by Coventry City Council (the Project). The Authorities intend to submit a planning application imminently for the MRF.
The contracting authority published a prior information notice on 11.2.2019 and held a bidders day on 28.2.2019. The purpose of the bidders day was to outline the contracting authority's proposals and intended Lot structure for the project. The bidders day demonstrated a genuine value and market interest in:
(a) a separately procured civils contract and a separately procured process contract for the MRF with operation and maintenance services being self-delivered by AssetCo (Separately Procured Solution); and
(b) a complete design, build and operate solution which encompasses the civils works package and process works package together with the provision of operation and maintenance services for a period of 5 years (with the option, by mutual agreement, for extension(s) of up to 3 years) (DBO Solution). As each option is capable of delivering the Authorities' objectives for a regional MRF, the procurement process will be used to test and determine the most economically advantageous option for the Authorities.
In order to allow the comparison of a Separately Procured Solution and a DBO Solution, the Authorities have compiled an operational model for AssetCo to operate and maintain the MRF for a period of 5 years post-commissioning. The basis of the operational model is described in the Procurement Pack issued with this contract notice. Bidders should refer to the Procurement Pack for further detail on the proposed Lot structure for this Project including AssetCo's operational model (referred to as 'Lot C'). The basis of AssetCo's operational model/Lot C has been included in the Procurement Pack to provide full transparency to Bidders. Bidders should note that certain aspects of AssetCo's operational model will be determined by the highest scoring Solutions for each of Lot A and Lot B and therefore cannot be provided at this stage of the procurement.
Lot A is for the civil works package for the project which comprises the design and build of the MRF building, and other infrastructure, which is capable of accommodating the process equipment to be procured for the MRF under Lot B and the associated recyclable materials reception, handling and storage requirements. The Authorities envisage the contract for Lot A (civils works package) will be based on an amended model form of NEC 3 engineering and construction contract (Option A).
The first stage of the procurement process comprises a conflated standard selection questionnaire and invitation to submit outline solutions stage. The Authorities do not intend to undertake a separate ISOS stage. All bidders expressing an interest in response to the contract notice will be invited to respond to a SSQ and ISOS questions. The response to the SSQ and response to ISOS questions must be submitted as separate documentation via the Portal. In respect of the Lot A, the responses to the SSQs will be used to create a shortlist of 6 Bidders. The Authorities will only review and evaluate the responses to the ISOS questions of the shortlisted Bidders of Lot A. The responses to the ISOS questions will be used to create a shortlist of 3 bidders to be invited to participate in the next stage of the procurement process for Lot A.
The contracting authority intends to hold a webinar at 10.00 a.m. on 14.10.2019 to help signpost the Authorities requirements under each of the lots and to help bidders navigate through the considerable amount of information provided within the procurement pack. Bidders who wish to attend the webinar must register via the following link: https://attendee.gotowebinar.com/register/4506044243467806221
The Authorities wish to develop a new material recycling facility on a site in Coventry which is capable of processing between approximately 120 000 and up to 175 000 tonnes of recyclable materials per annum (MRF). The site is located on London Road in Coventry and the freehold title of such site is owned by Coventry City Council (the Project). The Authorities intend to submit a planning application imminently for a MRF.
The contracting authority published a prior information notice on 11.2.2019 and held a bidders day on 28.2.2019. The purpose of the bidders day was to outline the contracting authority's proposals and intended Lot structure for the project. The bidders day demonstrated a genuine value and market interest in:
(a) a separately procured civils contract and a separately procured process contract for the MRF with operation and maintenance services being self-delivered by AssetCo (Separately Procured Solution); and
(b) a complete design, build and operate solution which encompasses the civils works package and process works package together with the provision of operation and maintenance services for a period of 5 years (with the option, by mutual agreement, for extension(s) of up to 3 years) (DBO Solution). As each option is capable of delivering the Authorities' objectives for a regional MRF, the procurement process will be used to test and determine the most economically advantageous option for the Authorities.


Award value: 102000000