Public procurement notice: Contract Notice
Published: 2020-07-24
Buyer: Ministry of Defence, Land Equipment, Vehicle Support Team
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35420000: Parts of military vehicles
Estimated value:  GBP
Submission deadline: 2020-09-03
Award criteria: The most economic tender

Technical requirements: Parts of military vehicles. The Vehicle Support Team (VST), herein referred to as the authority, has a requirement to enable the procurement of a range of Capital Spares for the majority of the Vehicle Support (VS) fleet of vehicles — including wheeled and tracked platforms — through establishment of a multi-supplier framework agreement.
There are approximately 9 000 individual items that will be included within the scope of the framework agreement, defined by NATO Stock Numbers (NSN) and Manufacturer’s Part Numbers (MPN) and supplemented with packaging codes. The authority reserves the right to amend the list at its discretion, including as a result of obsolescence and/or post design services (PDS).
Those potential providers who are selected following the DPQQ exercise and subsequently invited to tender (ITT) will, as part of the ITT exercise, be provided with an indicative list of NSNs that may be procured during the life of the framework agreement and will be required to confirm which of these NSNs they can supply including relevant evidence to support such statements.
• responding to requests for quotation (RFQs) raised by the authority, depending on operational demand;
The duration of the framework agreement is intended to be a maximum of seven (7) years from 1 May 2021 until 31 March 2028, with an estimated value between GBP 120 000 000 and GBP 400 000 000. However, due to the nature of how a framework agreement operates, there is no guaranteed order amount or quantity of work.
Expressions of interest to participate in this requirement are to be submitted on the Defence Contracts Online (DCO) portal by completing the DPQQ, reference 7T42D76JCP.
• responding to requests for quotation (RFQs) raised by the authority, depending on operational demand;
Full details will be provided in the ITT. The authority reserves the right to add items of a similar nature to the framework during its lifetime.
The authority reserves the right to ask for an indemnity, guarantee or bank bond if the potential provider does not meet the required standard.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority would require the group to form a legal entity before entering into contract.
Potential providers should be aware that some material may be subject to the United States’ International Traffic in Arms Regulations (ITAR).
Information to be released with the ITT could be classified as official sensitive and baseline personnel security standard (BPSS) clearance would be required for access to this documentation. Therefore, potential providers that do not hold the required security clearance at DPQQ stage must provide evidence that relevant personnel will have clearance by 13 November 2020 to allow the authority to release to them any sensitively marked supporting material. Facility security clearance (if needed) for the successful tenderer must be in place by the proposed contract award date of 1 May 2021 and maintained throughout the life of the contract. The contract will be subject to a Security aspects letter (SAL).
The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. The information required is outlined within the pre-qualification questionnaire.
The minimum standard is outlined within the pre-qualification questionnaire.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years or during a shorter period if necessary and: (i) the dates on which the goods were sold or the services provided, (ii) the consideration received, (iii) the identity of the person to whom the goods were sold or the service were provided, (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided, and (v) where: 1) that person was not a contracting authority, and 2)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities, (ii) measures for ensuring quality, (iii) study and research facilities, and (iv) internal rules regarding intellectual property; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard, and (ii) from an independent accredited body established in any member state conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in subparagraph (n)(i). The information required is outlined within the pre-qualification questionnaire. The minimum standard is outlined within the pre-qualification questionnaire.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years or during a shorter period if necessary and: (i) the dates on which the goods were sold or the services provided, (ii) the consideration received, (iii) the identity of the person to whom the goods were sold or the service were provided, (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided, and (v) where: 1) that person was not a contracting authority, and 2)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities, (ii) measures for ensuring quality, (iii) study and research facilities, and (iv) internal rules regarding intellectual property; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard, and (ii) from an independent accredited body established in any member state conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in subparagraph (n)(i). The information required is outlined within the pre-qualification questionnaire.