Public procurement notice: Contract Notice
Published: 2018-12-26
Buyer: Foreign & Commonwealth Office
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 32523000 | 32571000 | 65000000 | 66000000 | 66100000
Estimated value: 13500000 GBP
Submission deadline: 2019-02-04
Award criteria: The most economic tender

Technical requirements: The Foreign and Commonwealth Office is now procuring a service provider for the UK Prosperity Fund Indonesia Renewable Energy Programme.
The cross-government Prosperity Fund was created in 2015 to promote sustainable economic growth by supporting necessary reforms in recipient countries in line with OECD (Organisation for Economic Co-operation and Development) Official Development Assistance rules. As well as providing development assistance to contribute to a reduction in poverty in recipient countries, these reforms are expected to create opportunities for international businesses, including UK companies.
The programme seeks to address a major constraint to Indonesia’s development: affordable, continuous and stable energy access, particularly in remote island communities in eastern Indonesia.
The programme will seek to achieve outcomes in four inter-related pillars to bring about accelerated development of the renewable energy sector in Indonesia. The programme will also specifically target lower socio-economic groups and women. A core focus of the programme is uses of power, not simply power generation itself, to help reduce poverty, support economic development and increase social inclusion, including gender equality.
The Authority has concluded that this programme includes design and innovative solutions that cannot be met without adaptation of available solutions and that prior negotiation is needed due to the nature and complexity of the requirement. This is because a technical specification cannot be established with sufficient precision and whilst the minimum requirements can be specified, negotiations with bidders are needed to improve initial tenders. On this basis, the Authority is conducting the procurement using the Competitive Procedure with Negotiation (CPN) under Regulation 29 of The Public Contracts Regulations 2015.
The Authority may wish to enter into negotiation with tenderers regarding matters such as delivery (mechanism and process), funding arrangements and programmes. However, Foreign and Commonwealth Office expressly reserves the right to award contracts on the basis of the initial tenders without negotiation.
The Authority intends to conduct this procurement using the Competitive Procedure with Negotiation. While the Authority reserves the right to award a contract without negotiation (i.e. on the basis of initial tenders), the Authority anticipates that some negotiation is likely to be required in order to improve tenders. The Authority reserves the right to conduct the procurement in successive stages (i.e. by applying the stated evaluation criteria to ‘down-select’ the number of bidders to be invited to submit a final tender). In recognition of the time and resource commitment which may be necessary to conduct the process (from bidders and the Authority’s resources), the Authority will seek to conduct the process using the minimum amount of negotiation and number of amended tenders as possible.
This description of the procurement is non-exhaustive and details about the project and the Authority's requirements are provided in the accompanying draft Statement of Requirements document. This document is provided for information purposes only at this stage, primarily to help potential bidders reach a view on whether the opportunity is attractive to them and that they are capable of supplying the requirements, and is subject to change.
For the purposes of this Notice the maximum total contract value over the contract term is up to 13 500 000,00 GBP.
iii) Change the basis, the procedures and the time-scales set out or referred to within the procurement documents;
iv) Require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses incurred by bidders and/or their advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation, or the exclusion/disqualification of a bidder.
Any discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
To access the project please register on the FCO's E-Procurement portal, Jaggaer (formerly BravoSolution) (fco.bravosolution.co.uk). Registration takes approx. 5 minutes and is free of charge.
Any appeals should be promptly brought to the attention of Tracey Williamson (Director, FCO Commercial) of the Contracting Authority at the address set out in this notice, and will be dealt with in accordance with the Public Contracts Regulations 2015, being the legislation under which this procurement was originally commenced and conducted. Any appeals must be brought within the time-scales specified by applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such Regulations, the Contracting Authority will incorporate a minimum 10 calendar day standstill period.


Award value: 13500000