Public procurement notice: Contract Notice
Published: 2016-03-24
Buyer: Transport for London — Surface Commercial Services
Country: UK
Region: LONDON
Contract type: Services
Procedure: Restricted procedure
CPV classification: 34130000: Motor vehicles for transport of goods | 45213350 | 60100000 | 60112000 | 63520000
Estimated value: 250000 GBP
Submission deadline: 2016-04-21
Award criteria: The most economic tender

Technical requirements: Transport for London (TfL) requires external support to provide a secretariat and administration function of the Construction Logistics and Cyclist Safety (CLOCS) programme. The CLOCS programme was developed in 2013 to take forward the findings in a research report which made a number of recommendations on work related road safety within the construction sector, in relation to vulnerable road users. The objectives of the requirement being tendered are to increase the positive movement that has been generated in the construction industry through the development of the CLOCS programme by providing effective governance and stakeholder engagement.
TfL has achieved significant progress by increasing the focus on work related road risks, in conjunction with industry partners. The scope of the CLOCS Secretariat and Administration requirement will be to continue the effective promotion of CLOCS as an industry standard. This will include, but will not be limited to, the provision of credible, professionally administered governance and secretariat functions for the CLOCS programme and engagement with the construction industry through ongoing communications, PR and maintenance of the CLOCS working group. The service provider will be responsible for working to increase the number of companies who choose to ‘champion’ CLOCS and answering stakeholder queries through the provision of a help-desk facility and hosting and maintenance of the CLOCS website. The service provider will also be responsible for ensuring the
TfL wishes to put in place a contract for a duration of 2 years with the option to extend at TfL's discretion for periods of up to a further 2 years. The estimate provided below is for the proposed contract term, including any extensions. Further information on the scope of the requirement will be provided in the contract documents (Pre-Qualification Questionnaire and Invitation to Tender Documentation) which will be accessible upon registering on TfL's e-procurement portal detailed below. This is in accordance with the Public Contract Regulations 2015, Restricted procedure, which this procurement exercise will adhere to.
All Applicants will be required to register an interest in the opportunity and complete a Pre-Qualification Questionnaire (PQQ). To register your interest and download a copy of the PQQ your company needs to be register on the TfL e-procurement portal. Bidders should register on www.tfl.gov.uk/eprocurement and search for this opportunity to receive the PQQ.
Completed PQQ's must be uploaded onto www.tfl.gov.uk/eprocurement by 12:00 on 21.4.2016 to be considered for shortlisting/pre-qualification.
If you require any further assistance please consult the online help, or contact the named point of contact for this procurement.
The Contracting Authority's requirements will be set out in the Invitation to Tender documents and a parent company guarantee or a performance bond may be required.
Details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of a successful candidate.
All Applicants will be required to express an interest in the opportunity and complete a Pre-Qualification Questionnaire (PQQ). To express an interest as a potential supplier your company needs to be registered on the TfL e-procurement portal. To register or to check if you are already registered log on to www.tfl.gov.uk/eprocurement
Interested parties should note that they may be additionally required to supply copies of at least 2 years of accounts/financial statements. Services of an independent third party financial assessment agency may also be used.
Interested parties will be required to undergo assessment via a pre-qualification questionnaire and Invitation to Tender if invited at a later stage.
The objective criteria which will be used for the shortlisting of bidders at the PQQ Stage is outlined in the Pre-Qualification Questionnaire documentation. A maximum of 6 suppliers will be shortlisted at the PQQ stage and invited to tender.
As detailed previously, the procurement process used to tender this requirement will be the ‘Restricted’ Procedure. The requirement will be tendered in accordance with the Public Contract Regulations 2015.
The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of Public Contract Regulations 2015. It is anticipated that a contract will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award Contract as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work.

Eligibility requirements: All Applicants will be required to express an interest in the opportunity and complete a Pre-Qualification Questionnaire (PQQ). To express an interest as a potential supplier your company needs to be registered on the TfL e-procurement portal. To register or to check if you are already registered log on to www.tfl.gov.uk/eprocurement Interested parties should note that they may be additionally required to supply copies of at least 2 years of accounts/financial statements. Services of an independent third party financial assessment agency may also be used. Interested parties will be required to undergo assessment via a pre-qualification questionnaire and Invitation to Tender if invited at a later stage.
Interested parties should note that they may be additionally required to supply copies of at least 2 years of accounts/financial statements. Services of an independent third party financial assessment agency may also be used.
Interested parties will be required to undergo assessment via a pre-qualification questionnaire and Invitation to Tender if invited at a later stage.