Public procurement notice: Contract Notice
Published: 2017-04-21
Buyer: National Records of Scotland
Country: UK
Region: SCOTLAND
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72314000: Data collection and collation services
Estimated value: 5000000 GBP
Submission deadline: 2017-05-22
Award criteria: The most economic tender

Technical requirements: Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.
Scotland's Census is a count of population and households in Scotland which currently takes place once every ten years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract — the Data Collection Operational Management System and the Integration of Services.
The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information.
The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality.
As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019.
We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes;
— the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made
— Processing of operational information based on defined business rules, including a user interface to manage and update business rules.
— An integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register.
— The creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved.
— Secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015.
The Authority shall not be setting minimum standards with regard to turnover and financial ratios but reserves the right to review the latest audited accounts of the successful bidder prior to contract award.
For Question 4B.5 of the ESPD, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
Q4C.1.2 (Overall Weighting 80 %) Respondents shall need to demonstrate experience and suitability to meet the requirement by providing details of two previous contracts which demonstrate the following:

Eligibility requirements: Not applicable.

Award value: 5000000