Public procurement notice: Contract Notice
Published: 2020-12-18
Buyer: University Of Edinburgh
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33110000: Imaging equipment for medical use | 48329000 | 85150000: Medical imaging services
Estimated value: 220000 GBP
Submission deadline: 2021-02-04
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh (UoE) Royal (Dick) Vet School of Veterinary Studies proposes to purchase a Vender Neutral Archiving System, to be on premises clients supplied hardware with bought-in VNA software with a 5-year warranty and service contract. After considerable market research this is seen as the best value option, so variations shall not be considered.
The University of Edinburgh (UoE) Royal (Dick) Vet School of Veterinary Studies proposes to purchase a Vender Neutral Archiving System, to be on-prem with software as a service as the best value option.
The Vet School’s current PACS system is not covered by a formal contract due to expiring a number of years ago. The current system in use is unable to interface with key technology resulting in a potential loss and misinterpretation of data and requires very close monitoring from the Schools IT Team. Not having a contract with the supplier is making it difficult to support, resulting in a loss of service. Therefore, the Vet School require a Vender Neutral Software Application to hold image capture and associated documents from cases worked on with the Small Animal Hospital.
Minimum required turnover per year: Most recent consecutive 3 years, 2 x the contract value i.e. 2 x GBP 220 000.00 PA
Requirement: Technicians and technical bodies ‘The service provider confirms that they have the resources and capability to support the VNA solution for a minimum of 10 years, in accordance with this Invitation to Tender including the provision of:
The service provider must provide a single point of contact for the tender process and for on-going post contract customer support, the roles can be performed by different people. Provide your own format letter of introduction and CVs and up-load into the Qualifications Envelope.
The envisaged contract has a critical deadline date of June 2021, in line with budgetary restrictions, therefore, service providers should be certain that they can meet the demanding time scales, criteria of this Invitation to Tender and the provision itself, prior to participating.
The University has a limited budget for the VNA provision and this is GBP 220 000.00. This shall include all the core VNA software items, 50 licences for 5 years, installation, training, 5 years warranty and service, all as specified in the invitation to Tender document. This shall not include the hardware and the provision of some services, such as data transfer. The circumstances around these actions has been described in greater detail in the invitation to tender document. The service provider must be able to meet all of our core needs within this budget.
This procurement includes additional procurement-specific pass/fail minimum requirements which are detailed in the qualification envelope in PCS-T and/or associated attachment.
Note: bidders must complete the ESPD (Scotland) to demonstrate adherence to the exclusion and selection criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD question 2C.1.1 on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.
Note: bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:
— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),
— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN),
— the employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — this is grounds for mandatory exclusion or termination at any procurement or contract stage.
At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of GBP 36 000 000 or over.


Award value: 220000