Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2023-04-07
Buyer: Politiets fellestjenester
Country: NO
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48311000 | 48312000 | 48490000 | 72600000 | 79994000

Technical requirements: The Norwegian Police Shared Sevices is the Contracting Authority and shall, on behalf of the Norwegian Police enter into a contract for the delivery of tools for tender management (KGV) and contract administration (KAV).
•	Procure a well functioning tool for electronic tender management (KGV) which assists in boosting the efficiency of the procurement process, secure traceability and documentation, better quality in the implementation of procurement processes, as well as ensuring compliance of the Law and Regulations(LOA/FOA) about public procurements.
•	Satisfy future FOA requirements that all communication between the tenderer and purchaser, including submission of tender, shall occur electronically
•	Simplifying of archiving procedures through integration towards arching systems. The Contracting Authority currently uses DocuLive version 7.0/3.0 C from Software Innovation.
•	Well functioning tool for contract administration (KAV) that contributes to improving contract administration and contract follow-up, as well as agreement information out to the agreement users in the Police.
A voluntary ex-ante transparency notice is being published in line with the public procurement regulations (PPR) section 21-1 for the extension of an existing contract for a tender management tool, in accordance with the PPR, section 28-1 d).
The general character of the procurement will not change, as the existing contract will be extended on unchanged terms. Furthermore the change is brought about due to a lack of competition in the Norwegian market due to, amongst other things, Mercell's acquisition of its competitors. This is not a circumstance that an attentive contracting authority could be expected to predict. The change will involve a price increase, but this is below 50 percent of the original contract value. The price increase due to the extended operation and maintenance is estimated to be a total of NOK 600,000. The original contract value in the contract award notice was given as NOK 1,300,000.
The existing contract will be extended on equivalent terms for up to three years. The general character of the procurement will not change, as the existing contract will be extended on unchanged terms. Furthermore the change is brought about due to a lack of competition in the Norwegian market due to, amongst other things, Mercell's acquisition of its competitors. As far as we are aware, there is only one active supplier in the market in Norway, Mercell, which offers a system that is fully integrated with Doffin and can deliver all interface and support in Norwegian. This is not a circumstance that an attentive contracting authority could be expected to predict. The change will involve a price increase, but this is less than 50% of the original contract value. The price increase due to the extended operation and maintenance is estimated to be a total of NOK 600,000. The original contract value in the contract award notice was given as NOK 1,300,000.
The existing contract will be extended on equivalent terms for up to three years. The general character of the procurement will not change, as the existing contract will be extended on unchanged terms. Furthermore the change is brought about due to a lack of competition in the Norwegian market due to, amongst other things, Mercell's acquisition of its competitors. As far as we are aware, there is only one active supplier in the market in Norway, Mercell, which offers a system that is fully integrated with Doffin and can deliver all interface and support in Norwegian. This is not a circumstance that an attentive contracting authority could be expected to predict. The change will involve a price increase, but this is below 50 percent of the original contract value. The price increase due to the extended operation and maintenance is estimated to be a total of NOK 600,000. The original contract value in the contract award notice was given as NOK 1,300,000.


Winner: EU-Supply Holding AB