Public procurement notice: Contract Notice
Published: 2017-03-22
Buyer: Ministry of Defence, ISTAR, Air Defence and Electronic Warfare Systems
Country: UK
Region: Highlands and Islands
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72316000: Data analysis services
Estimated value: 950000 GBP
Submission deadline: 2017-04-20
Award criteria: The most economic tender

Technical requirements: Data analysis services. The requirement is to carry out the In Service Availability Confirmation (ISAC) data collection in support of five (5) T101 Radars (reducing to four (4) T101 Radars on 31 Dec 17) and Two (2) T102 Radars supplied by BAE Systems Limited and two (2) T92 Radars and three (3) TPS77 Radars supplied by Lockheed Martin (US).
a. Collection and collation of all Maintenance data from the RAF Forms 700 and supporting documentation, as laid out in the MOD General Orders and Technical Instructions, from all radar sites in order to quantify the achieved availability, reliability and other KPI and PIs as called for in the support contracts.
b. Provision and management of a Document Management System for maintenance data collected from each of the Radar sites and used as a data repository.
c. Host, Data Validation, and Sentencing Meetings and by attendance at these meetings ascertain compliance of the CLS / CfA Contractor to the CLS / CfA Contract R, A&M requirements. (Total of six meetings per year at the Contractor's premises).
d. Host and attend Quarterly Working Group meetings. (Total of 4 meetings per year at Contractor's premises.)
f. Consultation with the maintenance and operations staff at each radar site to enable data collection and assessment.
h. Supply and installation of power quality and temperature and humidity monitoring units and shock loggers as agreed with the Authority.
i. Visits to all UK radar sites at 6-monthly intervals to install and download temperature loggers and where fitted power quality readings.
k. Monitoring Buildstates for comparison with reported LRU changes and liaison with Site staff to keep Build states up-to-date.
b. No 1 Air Control Centre (1ACC) based at RAF Scampton and is used in support of Operations Out of Area and exercises worldwide. This radar is currently on an enduring operation in Cyprus and is expected to remain there till its out of Service date of 31.12.2017.
1 of the T102 Radars is installed at RRH Portreath and the other is being used as a gap fill radar within the UK.
The Authority reserves the right to request an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
The Authority reserves the right to incorporate a Security Aspects letter to reflect any changes to national law or government policy. If any contract documents are accompanied by a Security Aspects letter, the Authority reserves the right to amend the terms of the Security Aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. At least 2 years audited accounts (if available) or equivalent must be submitted as part of the PQQ response. The Authority reserves the right to request further financial information following receipt of the PQQ response.
Financial assessment will be undertaken on the suppliers financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i); As requested for at the PQQ and ITT stage for those companies down selected to participate in the ITT stage. Demonstration of capability and capacity to deliver the advertised requirement in the suppliers PQQ response. The PQQ will be scored using the criteria set out in the PQQ. The Authority reserves the right to reject any submission that does not demonstrate sufficient capability and capacity to deliver the advertised requirement.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i); As requested for at the PQQ and ITT stage for those companies down selected to participate in the ITT stage.
Demonstration of capability and capacity to deliver the advertised requirement in the suppliers PQQ response. The PQQ will be scored using the criteria set out in the PQQ. The Authority reserves the right to reject any submission that does not demonstrate sufficient capability and capacity to deliver the advertised requirement.