Public procurement notice: Contract Notice
Published: 2016-01-07
Buyer: Weymouth & Portland Borough Council
Country: UK
Region: SOUTH WEST (ENGLAND)
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000
Estimated value: 280000 GBP
Submission deadline: 2016-02-04
Award criteria: The most economic tender

Technical requirements: Weymouth and Portland Borough Council are procuring, on behalf of the Dorset Local Authority Tourism Partners (Christchurch Borough Council, East Dorset District Council, Purbeck District Council, West Dorset District Council and Weymouth and Portland Borough Council). The supplier must provide a web site, Destination Management system (DMS) and related support and hosting facilities.
Weymouth and Portland Borough Council are procuring, on behalf of the Dorset Local Authority Tourism Partners (Christchurch Borough Council, East Dorset District Council, Purbeck District Council, West Dorset District Council and Weymouth and Portland Borough Council) web site, Destination Management system (DMS) and related support and hosting facilities. The supplier must provide a fully integrated and proven web site, destination management system, hosting and support facilities in accordance with the details specified within the tender.
Contract is for a period of 36 months (from the award of the contract) with an option to extend at the sole discretion of Weymouth and Portland Borough Council to extend the contract for a further period of up to 24 months (12 months plus additional 12 month period).
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Government Procurement Service proposed by participants if considered appropriate.
No specific legal form is required but if a contract is awarded to a consortium, the Contacting authority will require the consortium to form a legal entity before entering into the contract.
Candidates will be assessed in accordance with the Public Procurement Regulations 2015 on the basis of information provided in response to the Invitation to Tender (ITT). This procurement will be managed electronically via Weymouth and Portland Borough Council's e-tendering suite. To participate in this procurement, participants must first register online on the Supply the South West Portal: https://www.supplyingthesouthwest.org.uk/swce/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001
Please note that, to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into the contract.
Potential suppliers should note that, in accordance with the UK Government's policies on transparency, the Authority intends to publish the Invitation to Tender (ITT) document and the text of any contract awarded, subject to possible redactions at the discretion of the Authority. The Contracting Authority expressly reserves the right to not award any contract as a result of the procurement process commenced by publication of this notice; and to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Precise information on deadline(s) for lodging appeals: Weymouth and Portland Borough Council, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by Weymouth and Portland Borough Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into. The Authority and other contracting bodies utilising this contract are Weymouth & Portland Borough Council, Christchurch Borough Council, East Dorset District Council, Purbeck District Council and West Dorset District Council.
There is no right of appeal in this procurement. If you have a complaint or seek to challenge the outcome, please follow the guidance on procedure contained in section VI.3. Weymouth and Portland Borough Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Potential Providers who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Potential Provider was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations 20015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Weymouth and Portland Borough Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order Weymouth and Portland Borough Council to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract.

Eligibility requirements: Candidates will be assessed in accordance with the Public Procurement Regulations 2015 on the basis of information provided in response to the Invitation to Tender (ITT). This procurement will be managed electronically via Weymouth and Portland Borough Council's e-tendering suite. To participate in this procurement, participants must first register online on the Supply the South West Portal: https://www.supplyingthesouthwest.org.uk/swce/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001 Please note that, to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and who will be entering into the contract. Candidates will be assessed as stated within the Invitation to Tender. Candidates will be assessed as stated within the Invitation to Tender.
Candidates will be assessed as stated within the Invitation to Tender.