Public procurement notice: Contract Notice
Published: 2016-11-18
Buyer: Ministry of Defence, Ships, Other
Country: UK
Region: Bristol, City of
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35520000: Parts for warships | 71336000 | 71356300
Estimated value: 4850000 GBP
Submission deadline: 2016-12-16
Award criteria: The most economic tender

Technical requirements: Spares Inclusive Upkeep: In-Service Support of Helicopter Refuelling and In-Flight Refuelling Equipment fitted to HM Ships.
Parts for warships. Engineering support services. Technical support services. Provision of a repair and spares purchasing facility for Helicopter Re-fuelling and In Flight Re-fuelling (HIFR) equipments, and a Post Design Support enabling facility for, amongst other things, addressing recurrent failures. In addition there is a requirement for an overarching contract management capability.
A Framework Agreement will be let with Industry for a duration of 5 years, with a possible 1 + 1 year extension, to cover the supply of new manufactured equipments (permanent and consumable class equipment spares), the provision of equipment repairs to permanent equipments, both associated with the following Master Equipments and IMC ranges. In addition there will be a requirement for supply of suitably experienced and technically trained specialist support services from industry in order to support the serviceability of the equipments and a Management activity necessitating overarching Contract controls e.g. Project Management Plans, Quality Plans. The 2 Master Equipments are Helicopter In Flight Refuelling Equipment and Helicopter Refuelling. The associated MoD Inventory Management Codes (IMCs) are:
Industry will be required to work alongside Marine Systems Support (MSS), Marine Auxiliary (MX), Fluid Systems 2 (FS2) Group who has autonomy in its role as the Equipment Authority and Design Authority. MSS, MX, FS2 will define and maintain long term strategic requirements for the systems and equipments and maintain a MOD focus for the equipment safety and system knowledge. Industry, as providers of technical advice, shall be professionally competent and resourced to undertake support to MSS safety reviews and to ensure that safety and environmental protection is not compromised by implementing (or failing to implement) where required: design changes, modifications, updates or upgrades and Obsolescence Management.
An indicative list of requirements and a draft Statement of Support Requirements can be found in the Supporting Documents section to the PQQ. These documents are in draft form and will be revised, updated and issued as part of the Invitation to Negotiate.
The Authority is seeking to place a Framework Agreement for an initial 5 year period with 2 options, each to extend by a further year to a maximum of 7 years.
Payment will follow satisfactory delivery and acceptance of the goods and / or services and be made electronically via Contracting Purchasing and Finance (CP&F).
The Authority reserves the right to amend any Condition related to security of information to reflect any changes in national law or government policy.
Contract Performance and Delivery will be measured, monitored and incentivised through inclusion of KPIs and associated Terms and Conditions.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance. (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. If the estimated annual Contract value of approximately 693 000 GBP ex VAT is greater than the 40% of the potential suppliers turnover the Authority reserves the right to exclude the potential supplier from being sleceted to tender except where the potential supplier provides evidence, to the satisfaction of the Authority, showing it has sufficient economic and financial capability. Such evidence may include: 1. Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and 2. A statement confirming that the potential supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the potential suppliers financial status. An overall pass/fail judgement will be made after consideration of areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
This information is being sought through an associated Pre Qualification Questionnaire.