Public procurement notice: Contract Award Notice
Published: 2018-02-22
Buyer: Aarhus Universitet
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48330000 | 48332000 | 72000000 | 72220000: Systems and technical consultancy services
Award criteria: The most economic tender

Technical requirements: Delivery and implementation of an IT solution for course and examination planning at Aarhus University
Aarhus University is structured in 4 main faculties including institutes, schools, centres and departments with totally 42 500 students and 12 500 employees including part time employees and a turnover of DKK 6 300 000 000.
As part of the consolidation strategy on the most business critical systems, it is very important for AU to stabilize and realize the business requirements and processes for a common planning system to execute the planning of courses and examination. The goal in the implementation is to prioritize a strong focus on quality, usability and end-user satisfaction by keeping the solution simple and intuitive.
The solution shall meet the aim of consistency of the core work processes, general common overview, re-usability of data, smooth data exchange between the administration and the teaching environment, process optimization and availability of personalized information and notifications.
Aarhus University's (AU) ambition is to be a globally-oriented university with a commitment to excellence in research and education and a strong engagement in the development of society.
AU is structured in 4 main faculties including institutes, schools, centres and departments with totally 42 500 students and 12 500 employees including part time employees and a turnover of 6 300 000 000.
As part of the consolidation strategy on the most business critical systems, it is very important for AU to stabilize and realize the business requirements and processes for a common planning system to execute the planning of education and examination. The goal in the implementation is to prioritize a strong focus on quality, usability and end-user satisfaction by keeping it simple and intuitive.
The solution shall meet the aim of consistency of the core work processes, general common overview, reusability of data, smooth data exchange between the administration and the teaching environment, process optimization and availability of personalized information and notifications.
— a more personalized login and look and feel so the user easily can find and access the significant and individual information and notifications,
— increased self-management through overview of free facilities and the possibility of booking necessary facilities with controlled rights,
— optimization of the administrative staff member’s workflow and processes by improving consistency and validation according to conflicts in the planning work,
— delivering possibilities for more automatic control on recurrent activities in the academic life cycle,
— ensuring more transparency in the use of rooms for education and examination activities enabling a continuous optimization of the planning.
— creating a framework for facility optimization and increased auto planning, reporting and statistic,
— easier and quicker availability, self-service and reliability of updated information at the individual level,


Winner: Consortium comprising Semestry Limited, Eveoh, InPrincipo B.V.
Number of bids: 4