Public procurement notice: Contract Notice
Published: 2017-11-11
Buyer: Ministry of Defence, Helicopters, Apache Project Team
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48326100
Estimated value: 2700000 GBP
Submission deadline: 2017-12-18
Award criteria: The most economic tender

Technical requirements: Procurement of a Commercial Off The Shelf (COTS) Cockpit Situational Awareness Tool(CSAT) System for UK Military Helicopters. This procurement will cover the acquisition and support for the system. This system shall comprise of Portable Electronic Device and mission planning hardware/software and shall be operated by aircrew (note;not integrated into the aircraft) and will use approved MOD data, referenced by GPS. The product required must:
d) Be available as a trial model at least Technical Readiness Level 7* for aircraft evaluation (Ground and Flight) to support risk reduction of wire strike and vertical obstacles collision avoidance,
*Technical Readiness Level 7 is defined by the European Commissions as "System Prototype demonstration in operational environment.
The Authority has a requirement to place a Contract for the configuration and supply of a CSAT system comprising of up to quantity 300 (Three Hundred) Portable Electronic Devices, up to 100 (One Hundred) base stations, software and associated peripherals in support of UK Military Helicopter Fleet.
The requirement also includes the Training and a Integrated Logistic Support package for the CSAT System which will include the following elements:
— Training package/s to instruct User Units to use the CSAT System and carry out basic checks, inspections and minor servicing,
Interested companies are required to complete a Selection Questionnaire (SQ) to provide the Authority with information to evaluate the company's capacities and capabilities against the selection criteria stated in this Notice.
In accordance with Regulation 53 to PCR 2015 the draft Invitation to Tender (ITT) documents have been made available within the Supporting Documents Section of this Notice. Please note that the ITT documents are for information purposes only at this stage and for the avoidance of doubt, not for completion. They may be subject to change prior to formal issue and only those companies who are deemed successful following a SQ application will be invited to tender at a later date.
At the ITT stage, invited companies will be requested to submit tendered solutions that fully meet the published Statement of Requirement and Systems Requirement Document.
Tenderers who are deemed compliant against the ITT scoring criteria and who are not fundamentally non compliant against the Statement of Requirement and Systems Requirement Document will be required to provide equipment to support a flight trial to demonstrate to the Authority that their tendered equipment is fully compliant with the criteria.
Each company's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the company in response to Part 1 (Question 3) of the SAQ will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity and working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the company where it is part of a group.
When assessing the financial health of a company the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements.
If examination of the financial information exposes the potential for a company to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:
The ‘Technical Ability’ question regarding the use of Defence Geospatial Centre (DGC) and No 1 Aeronautical Information Document Unit (AIDU) data is a MoD mandated data source and only interested Contractors who use directly supplied Digital Vertical Obstruction Files from Defence Geospatial Centre (DGC) and No 1 Aeronautical Information Document Unit (AIDU) will pass and be invited to ITT.
The remainder of the questions, their weightings and scoring guidelines are detailed within the SQ within the appropriate sections.


Award value: 2700000