Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2022-12-09
Buyer: Ikomm AS
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72220000: Systems and technical consultancy services | 72222300: Information technology services | 72230000: Custom software development services
Estimated value: 500000 NOK

Technical requirements: Lillehammer, Øyer, Gausdal, Indre Østfold, Nesodden, Våler and Østre Toten Municipalities own the company Ikomm AS. Ikomm provides IT services for the owner municipalities and also assists the owner municipalities in IT related matters, including procurements and contract signing.
Safe Childhood currently needs a system that gives a joint place to document cases with sensitive personal information, as well as having general electronic interaction with other departments, for use in their general case processing and for follow-up of substance abuse checks.
Lillehammer Municipality would therefore like, with assistance from Ikomm, to procure a system that ensure Safe Childhood a case processing system that employees can work in and that sees to the relevant requirements for secure case processing and access control.
After examining the current systems and market, Lillehammer Municipality and Ikomm have concluded that Safe Childhood's needs as described above can be met by expanding the municipality's use of Visma Flyt Sikker Sak, so that this system can also be used by Safe Childhood. The plan is to be done with an agreement to change the existing contract for a school administrative system for the municipality, which was signed in 2019 after an open tender contest.
The municipality is of the opinion that the need cannot be met by other systems, due to, amongst other things, the close integration that is required with existing systems from Visma. It would not be possible without disproportional high establishment costs for systems from other suppliers, cf. the Public Procurement Regulations section 28-1 (1) c. The total increase in the contract sum will not exceed 50% of the contract's total value, cf. point 3 in the provisions.
Lillehammer Municipality therefore intends to enter into a direct contract with Visma for the delivery of Visma Flyt Sikker Sak for Safe Childhood. The system will cover maximum 20 users and the contract will have an estimated annual remuneration of approx. NOK 100,000 excluding VAT.
If any suppliers believe that the municipality does not have the legal basis for this expansion to the contract, and that an equivalent system can be delivered within reasonable establishment costs from others than Visma, seen in light of the scope of the planned additional contract, we request that they contact us as quickly as possible.
§ 28-1 (1) c) states that it is legal to procure necessary additional deliveries. The terms are that such deliveries cannot be obtained from other suppliers (for example because the delivery must be compatible with existing equipment), or it would involve significant difficulties or significant extra costs for the contracting authority to change suppliers. In addition the price increase cannot exceed 50% of the total original contract value. The municipality has assessed that the described system cannot be procured from other suppliers without disproportional major changes and adaptations that would not be proportionate compared to the estimated annual cost of NOK 100,000. It is also doubtful if it is actually possible for other suppliers to offer an equivalent system with equivalent functionality, due to close integration with Visma's other systems chosen by the municipality in a previous open tender contest for the field.


Winner: Visma Enterprise AS
Award value: 500000