Public procurement notice: Contract Notice
Published: 2016-01-22
Buyer: London Borough of Redbridge
Country: UK
Region: Outer London - East and North East
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 34000000 | 34100000 | 34110000: Passenger cars | 34120000: Motor vehicles for transport of persons | 34130000: Motor vehicles for transport of goods
Estimated value: 9200000 GBP
Submission deadline: 2016-02-29
Award criteria: The most economic tender

Technical requirements: Framework for the Supply and Delivery of Automotive Spare Parts for the period 20.6.2016 to 19.6.2020. Lot 1 — Redbridge, Havering and Newham, Lot 2 — Camden and Islington.
The London Borough of Redbridge (the ‘Lead Authority’) is acting in collaboration with the Participating Boroughs (PA's) of Camden, Havering, Islington, Newham invites expressions of interest from suitably experienced and qualified organisations for appointment to a Framework for the Supply and Delivery of Automotive Spare Parts (‘The Contract’).
The Framework will commence on 20.6.2016 and, subject to satisfactory performance, will operate for a period of four (4) years, terminating at midnight on 19.6.2020 (‘the Contract Period’).
Organisation's can apply for one or any number of Manufacturers Parts Group(s), (MPG(s), within each Lot and may apply for one (1) or both Lots.
Up to seven (7) of the highest scoring organisations for each Manufactures Parts Group (MPG) for each lot, will be invited to tender for appointment to the framework. It is envisaged that there will be up to five (5) organisations appointed to each MPG within each lot. The award criteria for the Call-Off Contracts awarded under the Framework will be based on the most economically advantageous Tenders received for the specific Call-Off Contract. This shall be based on the Most Economically Advantageous Suppliers Discount 40 % and Quality and Delivery Times 60 %.Organisations shall note that appointment to the Framework does not guarantee that they will be awarded any purchase orders resulting from Call-Off's under the Framework. All Purchase Orders required under the Framework will be subject to a mini-competition as will be detailed more fully in the Tender Documents issued to those organisations invited to tender for appointment to the Framework.
In order to satisfy the Authority's financial requirements for the Contract organisations must:— Have an annual turnover of not less than twice the annual contract value pounds (GBP) for each manufacturers parts group within each Lot applied for (see table below);and— Achieve a risk score of thirty (30) or higher as assessed by the independent financial assessor, or Satisfy the minimum levels of economic and financial standing set out by the Authority as follows:— Net assets: Most recent published Balance Sheet to show a positive net asset value;— Profitability: Positive profit before tax in one (1) of the last two (2) years of trading;— Have an annual turnover of not less than twice the annual contract value pounds (GBP) for each manufacturers parts group within each Lot applied for (see table below);Organisations Annual Turnover (£ — GBP) required to apply for each/both Lot(s) Lot 1 Lot 2 Combined Applied Sweepers Ltd 51,296 n/a n/aDAF Trucks Ltd. UK 126,032 168,364 294,396 Dennis — Eagle Ltd 113,846 383,870 497,716 Faun Zoller 50,000 n/a n/a Ford 211,280 159,420 370,700 Heil — Farid European Company Ltd 59,794 n/a n/a ISUZU 24,980 n/a n/a IVECO Ltd / Ford discounted parts 18,000 TBA TBA John Deere 82,324 n/a n/a Johnston Sweepers Ltd 372,168 Islington only: No figure available New Fleet no history MAN Truck and Bus UK Ltd 9,714 n/a n/a Mercedes — Benz UK Ltd 491,646 77,684 569,330 NTM GB Ltd 1,586 n/a n/a Ransomes Jacobsen UK 102,372 n/a n/a Scarab Sweepers Ltd 71,252 n/a n/a Stock Sweepers Ltd no history n/a n/a Treka Bus Ltd 9,570 n/a n/a Volkswagen Group (UK) Ltd 9,338 28,000 37,338 If an organisation achieves a risk score of less than thirty (30) the Authority will conduct further investigations into the reasons for the score, which may include the Authority arranging an alternative assessment of the organisations accounts (which the organisation will be required to submit to the Authority within a specified time-frame) together with an assessment of the actual risk to the Authority if the organisation were to be awarded the Contract. Following such further assessment the Authority reserves the right to determine in its absolute discretion that the organisation has failed the financial assessment. Alternatively, and again in the Authority's absolute discretion, the Authority may require the organisation to provide a Parent Company Guarantee (or any other equivalent evidence of financial standing) in order for the organisation to be deemed to have passed the financial assessment. Only those organisations that have satisfied the financial requirements for the Contract will have their Questionnaire fully assessed by the Authority. Of those organisations that satisfy the PQQ requirements, the Lead Authority in consultation with the relevant PA's will, at their absolute discretion, invite up to five (5) of the most suitable organisations or, such number of organisations to ensure genuine competition, to each MPG within each Lot to tender for appointment to the Framework. Organisations shall further note that whilst they are required to submit only one PQQ for all of the Lots for which they wish to be considered the Authority shall evaluate each Lot individually and for each Lot the organisations score will each be ranked against the other applicants for the Lot. Consequently, organisations should be aware that even if successful in being Invited to Tender for one Lot this will not necessarily mean they will be Invited to Tender for all of the Lots for which they have expressed an interest as for those other Lots other organisations may have achieved higher scores.

Eligibility requirements: In order to satisfy the Authority's financial requirements for the Contract organisations must:— Have an annual turnover of not less than twice the annual contract value pounds (GBP) for each manufacturers parts group within each Lot applied for (see table below);and— Achieve a risk score of thirty (30) or higher as assessed by the independent financial assessor, or Satisfy the minimum levels of economic and financial standing set out by the Authority as follows:— Net assets: Most recent published Balance Sheet to show a positive net asset value;— Profitability: Positive profit before tax in one (1) of the last two (2) years of trading;— Have an annual turnover of not less than twice the annual contract value pounds (GBP) for each manufacturers parts group within each Lot applied for (see table below);Organisations Annual Turnover (£ — GBP) required to apply for each/both Lot(s) Lot 1 Lot 2 Combined Applied Sweepers Ltd 51,296 n/a n/aDAF Trucks Ltd. UK 126,032 168,364 294,396 Dennis — Eagle Ltd 113,846 383,870 497,716 Faun Zoller 50,000 n/a n/a Ford 211,280 159,420 370,700 Heil — Farid European Company Ltd 59,794 n/a n/a ISUZU 24,980 n/a n/a IVECO Ltd / Ford discounted parts 18,000 TBA TBA John Deere 82,324 n/a n/a Johnston Sweepers Ltd 372,168 Islington only: No figure available New Fleet no history MAN Truck and Bus UK Ltd 9,714 n/a n/a Mercedes — Benz UK Ltd 491,646 77,684 569,330 NTM GB Ltd 1,586 n/a n/a Ransomes Jacobsen UK 102,372 n/a n/a Scarab Sweepers Ltd 71,252 n/a n/a Stock Sweepers Ltd no history n/a n/a Treka Bus Ltd 9,570 n/a n/a Volkswagen Group (UK) Ltd 9,338 28,000 37,338 If an organisation achieves a risk score of less than thirty (30) the Authority will conduct further investigations into the reasons for the score, which may include the Authority arranging an alternative assessment of the organisations accounts (which the organisation will be required to submit to the Authority within a specified time-frame) together with an assessment of the actual risk to the Authority if the organisation were to be awarded the Contract. Following such further assessment the Authority reserves the right to determine in its absolute discretion that the organisation has failed the financial assessment. Alternatively, and again in the Authority's absolute discretion, the Authority may require the organisation to provide a Parent Company Guarantee (or any other equivalent evidence of financial standing) in order for the organisation to be deemed to have passed the financial assessment. Only those organisations that have satisfied the financial requirements for the Contract will have their Questionnaire fully assessed by the Authority. Of those organisations that satisfy the PQQ requirements, the Lead Authority in consultation with the relevant PA's will, at their absolute discretion, invite up to five (5) of the most suitable organisations or, such number of organisations to ensure genuine competition, to each MPG within each Lot to tender for appointment to the Framework. Organisations shall further note that whilst they are required to submit only one PQQ for all of the Lots for which they wish to be considered the Authority shall evaluate each Lot individually and for each Lot the organisations score will each be ranked against the other applicants for the Lot. Consequently, organisations should be aware that even if successful in being Invited to Tender for one Lot this will not necessarily mean they will be Invited to Tender for all of the Lots for which they have expressed an interest as for those other Lots other organisations may have achieved higher scores.