Public procurement notice: Contract Notice
Published: 2021-09-27
Buyer: Region Midtjylland
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 33000000 | 33100000 | 33600000: Pharmaceutical products | 42000000 | 50000000
Estimated value: 2000000 EUR
Submission deadline: 2021-10-25
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The contracting entity is building a new hospital pharmacy on the same location as Aarhus University Hospital. It is expected to be in operation on 29 September 2023. The Hospital Pharmacy wishes to purchase an automated multidose dispensing system to assist in administering medication.
The contracting entity will only enter into a single contract, which will include both types of machines and a line of other services.
The Multidose dispensing system must be able to handle loose tablets and capsules and both Patient specific pouches, PN pouches and treatment packages. The Multidose dispensing system requires an interface with the EPR system, EPJ, and the ERP system, ApoVision, as the Production orders are received from these systems.
The Multidose dispensing system must support Closed loop medication in the hospital and each produced pouch must therefore contain a printed, unique barcode. When a pouch has been produced in the Multidose packing machine, it must be sent through a Detection machine, which verifies and documents that it is the correct medicine in the pouch. Furthermore, the Multidose packing machine must send exact information of produced pouches to EPJ enabling staff to scan the barcode before the content is administered to a patient.
The Multidose dispensing system must be able to comply with the required production capacity. Prescriptions from EPJ will be released to production 2-3 times a day according to administration time for the wards, so production will be produced and delivered Just in time. Order lines from ApoVision will also be combined and released between orders from EPJ. Each Multidose packing machine and Detection machine must be able to handle a daily requirement of 1000 pouches produced pr. hour.
To ensure operational reliability the overall system must include at least two Multidose packing machines, two Detection machines, relevant software and other necessary equipment e.g., workstations.
The contract will include development of the interface in cooperation with the contracting entity and the suppliers of EPJ and ApoVision.
The Multidose dispensing system will be subject to validation and testing carried out in accordance with Eudralex Vol 4 annex 15 (Good Manufacturing Practice (GMP) guidelines).
The contract includes training and education of the contracting entity’s staff. The training must be aimed at different levels and include operators, super users and technicians.
The supplier shall provide continuously support and maintenance of the Solution. The maintenance includes ongoing and preventive maintenance, including new versions, releases and patches. The support includes technical support and both on-site and remote service. The support and maintenance include replacements of spare parts and other items.
The supplier must deliver consumables, i.e., foil and ink ribbon for the Multidose packing machine to meet the need of the contracting entity.
The supplier must continuously ensure that the Solution is configured and further developed to support the contracting entity’s business needs, including because of changed legislation or needs. Further development must be provided at the contracting entity’s request.
The supplier must make new modules covered by the supplier’s roadmap available. These modules must be made available on the terms of the contract and delivered at request.
The indicated term above will commence on signature of the contract but the contract is not limited in time. However, it is possible to terminate the contract. The period specified above reflects the period of non-terminability.


Award value: 2000000