Public procurement notice: Contract Notice
Published: 2017-06-13
Buyer: South Ayrshire Council
Country: UK
Region: South Ayrshire
Contract type: Services
Procedure: Open procedure
CPV classification: 71313000: Environmental engineering consultancy services
Submission deadline: 2017-07-14
Award criteria: The most economic tender

Technical requirements: The Council requires to appoint, to a Measured Term Contract, a suitably experienced Service Provider to carry out Legionella & Water Monitoring Services in occupied, operational properties throughout South Ayrshire.
This contract shall be for 2 years +1 year +1 year. The contract will be up for renewal on 1.6.2021 if contract extensions are activated.
The personnel carrying out the surveys and preparing the subsequent risk assessments are required to be ‘competent’.
Given that a significant component of the Risk Assessment is qualitative in nature, it is required that the Contractor can demonstrate that ‘Risk Assessors’ are suitably trained, qualified, experience and technically competent to ensure that all actual and potential conditions are appropriately addressed. The Risk Assessors should also be able to demonstrate a comprehensive knowledge of all Regulations, Codes of Practice and Standards applicable to domestic water systems and the potential health risks that could be encountered.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5  000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
All Risks Insurance = 1  000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder's economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. Note if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.

Eligibility requirements: The personnel carrying out the surveys and preparing the subsequent risk assessments are required to be ‘competent’. Given that a significant component of the Risk Assessment is qualitative in nature, it is required that the Contractor can demonstrate that ‘Risk Assessors’ are suitably trained, qualified, experience and technically competent to ensure that all actual and potential conditions are appropriately addressed. The Risk Assessors should also be able to demonstrate a comprehensive knowledge of all Regulations, Codes of Practice and Standards applicable to domestic water systems and the potential health risks that could be encountered.