Public procurement notice: Contract Notice
Published: 2018-01-26
Buyer: European Centre for Medium-Range Weather Forecasts (ECMWF)
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79000000 | 79416000 | 79416100 | 79416200 | 79952000
Estimated value:  EUR
Submission deadline: 2018-03-20

Technical requirements: ECMWF as the entrusted entity for the delivery of Copernicus Atmosphere Monitoring Service (CAMS) and Copernicus Climate Change Service (C3S) is launching an Invitation to Tender (ITT) for the provision of ‘Copernicus Communications Services’.
The focus of the ITT is on the provision of communications services in order to assist and reinforce regular ECMWF Copernicus Department communication and outreach activities for both Copernicus Climate Change Service and Atmosphere Monitoring Service.
The successful bidders shall develop and deliver communications activities for a wide range of target audiences including policy-makers, the scientific community, media and general public.
Based on the ECMWF Copernicus department annual events plan, the successful bidder for Lot 1 shall organize major events, such as workshops, conferences, media events and public outreach road-shows from.
Start to end on behalf of the ECMWF as well as to coordinate attendance to large internal and external events.
Activities will include but are not limited to, management of event logistics (including the procurement of all support activities included in the scope of costs), on-site and/or remote event support, and cross-media events communication.
For Lot 1, the award basis is the most economically advantageous tender in terms of the below criteria:
The successful bidder for Lot 2 shall develop and deliver a wide range of press activities for ECMWF Copernicus department including but not limited to identifying media engagement opportunities; writing, translation and international dissemination of press releases; media database management; executing media monitoring across the platforms and providing support for the organization of media engagement events in the Lot 1.
For Lot 2, the award basis is the most economically advantageous tender in terms of the below criteria:
The successful bidder for Lot 3 shall develop and execute a wide range of ECMWF Copernicus department public outreach activities. Those activities include but are not limited to developing written and multimedia content for CAMS and C3S websites; developing design and content for printed publication; executing social media activities and providing support for the organization of public outreach events such as pan-European roadshows in Copernicus member states in the Lot 1.
For Lot 3, the award basis is the most economically advantageous tender in terms of the below criteria:
ECMWF will only enter into a contract with a single legal person/entity. Due to the need to include performance and compliance obligations in the contract, ECMWF will contract only with a single legal person or entity which is competent to undertake and commit to these obligations.
ECMWF recognizes that some bids will involve a number of organizations which may wish to work together to deliver the contract requirements. In such cases, these organizations must identify a lead contractor who will sign the contract with ECMWF and who will be responsible for putting in place legal arrangements to ensure that it can guarantee that all other organizations will also meet the contract obligations.
ECMWF will not enter into multiple contracts with individual members of consortia or groups of service providers.
Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in the  Member State of ECMWF.

Eligibility requirements: Tenders will not be eligible unless they are submitted by persons or entities based or registered in a member state of the EU or in the  Member State of ECMWF. Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal. Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.
Tenderers must complete the online questionnaire in ECMWF's eProcurement Portal.