Public procurement notice: Contract Notice
Published: 2016-10-08
Buyer: Finnmark fylkeskommune (Finnmark County)
Country: NO
Region: Finnmark
Contract type: Supplies
Procedure: Open procedure
CPV classification: 18424300 | 19520000 | 22810000 | 22815000 | 22852100
Estimated value: 7200000 NOK
Submission deadline: 2016-11-17
Award criteria: The most economic tender

Technical requirements: Procurement of office supplier, copy paper, cleaning products, plastic products and paper products. The objective of the procurement is to cover the Contracting Authority's needs.
The framework agreement shall be signed by Finnmark fylkeskommune [Finnmark County' on behalf of it's own organisation, but according to full authority also on behalf of the Saami Parliament [Sametinget]. Finnmark fylkeskommune and the Saami Parliament are in this manner equal parties of the Contracting Authority. All agreement monitoring beyond regular monitoring of firm orders is managed by the contact person for the respective legal entity. The Saami Parliament and Finnmark fylkeskommune are not joint and severally liable for each other regarding any breach to the tenderer. The framework agreement consists of three separate sub-segments (Office Suppliers, Copy Paper, Cleaning Products/ Plastic Products/Paper Products). The competition therefore covers a total of three sub-segments, of which each sub-segment may end up as an independent framework agreement. The Contracting Authority will therefore potentially be entering into agreements with three different tenderers, in which case each would be responsible for their respective product sub-segment. Each sub-segment will be evaluated independently.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/61835586.aspx]]. Then follow the instructions on the website.
1a. Tax and VAT certificate is required. Documentation Requirement: Tax and VAT certificate (RF-1316), which is not older than six (6) months when calculated from the tender deadline expiry. The certificate can be ordered from Altinn. Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.
1b. Declaration about the UN's child convention and ILO convention in accordance with the provisions in the UN's child convention 32 and ILO convention number 138,will impose obligations on the tenderer. Documentation Requirement: — List of the tenderer's most important and equivalent deliveries (minimum two) in the the last year/recent years, including their value, date and name of the contracting authority with a contact person, email address and telephone number, who can be contacted if needed.
2a. The tenderer is required to be a legally established company. Documentation requirement: — Norwegian companies: Company Registration Certificate from the Brønnøysund Register Centre shall be enclosed. Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established.
2b. It is a requirement that tenderers must not to have been legally convicted for participation in a criminal organisation or for corruption, fraud or laundering of money in the last five years. Documentation Requirement: By completing and signing Annex J — Self declaration about conduct, the tenderer confirms this is the case.
3a. The tenderer is required to have economic and financial solidity, which provides the Contracting Authority security that the tenderer will be financially viable throughout the period of the agreement. The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from the company/companies must be presented in accordance with point two of the documentation requirements. Documentation requirement: Accounts presented for the last two financial years with the auditor's reports. Completed commitment statement if the tenderer supports themselves on another/other company's financial and economic position.
3b. Tenderers must confirm that employees and sub-contracts have wages and working conditions in accordance with the regulation/tariff agreement. The tenderer must not be in composition proceedings or have petitioned for bankruptcy in the last five years prior to the tender deadline. Tenderers cannot be in debt negotiations or under liquidation, received a petition regarding the opening of debt negotiations, ceased operations or petitioned for compulsory dissolution. Documentation Requirement: Signed self-declaration from the tenderer on the tender form, Annex K — Self declaration, wages and working conditions.
4a. Experience from at least two similar assignments during the past three years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last three years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given.
4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract.
4c. Tenderers shall have a good and well-functioning quality assurance system for the services that shall be provided. Documentation requirement: Statement regarding the supplier's quality assurance system/ management system or a Copy of the system certificate issued by an accredited certification body or equivalent documentation. Documentation should be related to the nature and scope of the procurement.
4d. Tenderers shall have a good and well functioning environmental management system. Documentation Requirement: The tenderer shall enclose his documentation with a focus on: Environmental policies/environmental strategy — Action Plan/activity list. The documentation should be related to the nature and scope of the procurement. Alternatively, the tenderer's valid certificate for environmental management can be enclosed, for example, ISO 14001 or equivalent.

Eligibility requirements: 1a. Tax and VAT certificate is required. Documentation Requirement: Tax and VAT certificate (RF-1316), which is not older than six (6) months when calculated from the tender deadline expiry. The certificate can be ordered from Altinn. Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities. 1b. Declaration about the UN's child convention and ILO convention in accordance with the provisions in the UN's child convention 32 and ILO convention number 138,will impose obligations on the tenderer. Documentation Requirement: — List of the tenderer's most important and equivalent deliveries (minimum two) in the the last year/recent years, including their value, date and name of the contracting authority with a contact person, email address and telephone number, who can be contacted if needed. 2a. The tenderer is required to be a legally established company. Documentation requirement: — Norwegian companies: Company Registration Certificate from the Brønnøysund Register Centre shall be enclosed. Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established. 2b. It is a requirement that tenderers must not to have been legally convicted for participation in a criminal organisation or for corruption, fraud or laundering of money in the last five years. Documentation Requirement: By completing and signing Annex J — Self declaration about conduct, the tenderer confirms this is the case. 3a. The tenderer is required to have economic and financial solidity, which provides the Contracting Authority security that the tenderer will be financially viable throughout the period of the agreement. The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from the company/companies must be presented in accordance with point two of the documentation requirements. Documentation requirement: Accounts presented for the last two financial years with the auditor's reports. Completed commitment statement if the tenderer supports themselves on another/other company's financial and economic position. 3b. Tenderers must confirm that employees and sub-contracts have wages and working conditions in accordance with the regulation/tariff agreement. The tenderer must not be in composition proceedings or have petitioned for bankruptcy in the last five years prior to the tender deadline. Tenderers cannot be in debt negotiations or under liquidation, received a petition regarding the opening of debt negotiations, ceased operations or petitioned for compulsory dissolution. Documentation Requirement: Signed self-declaration from the tenderer on the tender form, Annex K — Self declaration, wages and working conditions. 4a. Experience from at least two similar assignments during the past three years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last three years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given. 4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract. 4c. Tenderers shall have a good and well-functioning quality assurance system for the services that shall be provided. Documentation requirement: Statement regarding the supplier's quality assurance system/ management system or a Copy of the system certificate issued by an accredited certification body or equivalent documentation. Documentation should be related to the nature and scope of the procurement. 4d. Tenderers shall have a good and well functioning environmental management system. Documentation Requirement: The tenderer shall enclose his documentation with a focus on: Environmental policies/environmental strategy — Action Plan/activity list. The documentation should be related to the nature and scope of the procurement. Alternatively, the tenderer's valid certificate for environmental management can be enclosed, for example, ISO 14001 or equivalent.
3a. The tenderer is required to have economic and financial solidity, which provides the Contracting Authority security that the tenderer will be financially viable throughout the period of the agreement. The tenderer is required to have positive equity. A tenderer can rely on the financial and economic strength of other companies to fulfil this qualification requirement. This applies regardless of the legal connection between the tenderer and the enterprise/enterprises. If the tenderer wishes to rely on the financial and economic solidity of other companies, documentation from the company/companies must be presented in accordance with point two of the documentation requirements. Documentation requirement: Accounts presented for the last two financial years with the auditor's reports. Completed commitment statement if the tenderer supports themselves on another/other company's financial and economic position. 3b. Tenderers must confirm that employees and sub-contracts have wages and working conditions in accordance with the regulation/tariff agreement. The tenderer must not be in composition proceedings or have petitioned for bankruptcy in the last five years prior to the tender deadline. Tenderers cannot be in debt negotiations or under liquidation, received a petition regarding the opening of debt negotiations, ceased operations or petitioned for compulsory dissolution. Documentation Requirement: Signed self-declaration from the tenderer on the tender form, Annex K — Self declaration, wages and working conditions.
4a. Experience from at least two similar assignments during the past three years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last three years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given. 4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract. 4c. Tenderers shall have a good and well-functioning quality assurance system for the services that shall be provided. Documentation requirement: Statement regarding the supplier's quality assurance system/ management system or a Copy of the system certificate issued by an accredited certification body or equivalent documentation. Documentation should be related to the nature and scope of the procurement. 4d. Tenderers shall have a good and well functioning environmental management system. Documentation Requirement: The tenderer shall enclose his documentation with a focus on: Environmental policies/environmental strategy — Action Plan/activity list. The documentation should be related to the nature and scope of the procurement. Alternatively, the tenderer's valid certificate for environmental management can be enclosed, for example, ISO 14001 or equivalent.

Award value: 7200000