Public procurement notice: Contract Award Notice
Published: 2016-06-28
Buyer: Sutton Housing Partnership Limited
Country: UK
Region: Surrey, East and West Sussex
Contract type: Services
Procedure: Restricted procedure
CPV classification: 44600000 | 44611500 | 45232430 | 45259300 | 45331100
Estimated value:  GBP
Award criteria: Quality, Cost

Technical requirements: Quality
Cost
Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating and the inspection and testing of water tanks and related remedial works.
Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating systems and the inspection and testing of water tanks and related remedial works for all stock in the Sutton Housing Partnership stock portfolio.
"Sutton Housing Partnership ("SHP") is responsible for council housing in Sutton, an Arms Length Management Organisation which owns and manages housing for over 6 500 council tenants and 1 500 leaseholders. SHP places a focus on client satisfaction and aims to be in the upper quartile for its peer group.
SHP is looking to manage the on-going servicing, repairs and maintenance of its domestic heating systems ("the Programme"). This shall include servicing and repair of communal heating systems and the inspection and testing of water tanks and related remedial works for all stock in the SHP portfolio. Installation of replacement heating systems are also required on the basis of a 15 year life-cycle.
SHP is inviting expressions of interest from suitably qualified and experienced service providers to deliver the Programme. The successful service provider will be expected to deliver safe, well-led and effective services to service users, and work in partnership with SHP and shall pursue a partnered solution to choice of boiler, guarantee (including delivery) which can be shared with SHP's reinvestment partners in delivering the fuel switch and upgrade programmes.
SHP are considering whether to deliver the Programme via a 3* or a 4* service. Accordingly, tenderers will be asked to provide 2 prices as part of their tender submission, 1 for a 3* and one for a 4* service. SHP will evaluate all prices submitted for 3* and 4* service in a single evaluation, in accordance with the criteria set out in the tender documents. The contract will be awarded to the highest individual score submitted, whether for the 3* or 4* service. If the winning score is for a 3* service, the contract will be for 3* service; accordingly, if the winning score is for a 4* service, the contract will be for 4* service.
The contract is to run for an initial term of 5 years with an option at SHP's sole discretion to renew the contract for a further 5 years, giving a total potential of 10 years. The total annual value of the contract excluding VAT is estimated to be 1 611 000 GBP and the component parts are as follows:
Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating and the inspection and testing of water tanks and related remedial works
The contracting authority reserved the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserved the right not to award a contract. The contracting authority nor any person on whose behalf of whom this procurement is undertaken was to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 applied. The reason the contract is not divided into smaller Lots is due to the integrated nature of the model developed by Sutton Housing Partnership.
The contracting authority allowed a period of at least ten calendar days between date it gave to candidates of the decision to award the proposed agreement and the date on which it proposed to conclude the agreement. If, by midnight on the second working day of the 10 day standstill period, the contracting authority received a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate. That information must be provided at least three working days before the expiry of the 10 days' standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1). An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.


Winner: Smith and Byford Ltd
Number of bids: 3