Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2023-02-14
Buyer: Trondheim kommune
Country: NO
Contract type: Services
CPV classification: 48331000 | 48600000 | 48610000: Database systems | 48611000: Database software package | 48612000: Database-management system
Estimated value: 4000000 NOK

Technical requirements: Voluntary ex-ante transparency notice - Registering the condition of and a maintenance system for the road network in Trondheim Municipality
Trondheim Municipality needs to register the condition of and have a maintenance planning system for roads, and foot/cycle paths.
We need the equivalent of a RMMS: Road Maintenance Management System that can be connected to the general maintenance planning.
Tenderers are required to offer personnel from all the trade disciplines required to deliver complete projects either through their company or through sub-suppliers.
The supplier of RoSy road maintenance system provides a complete service, in which a module for the maintenance of asphalt and is well-integrated. This system includes systematic road maintenance software with automatic calculations of asphalt breakdown and calculating the cost-benefit value of measures, consultancy, registering of road conditions and providing good up-to-date reports and overview maps. The contracting authority, c/o Trondheim Municipality, Urban Operations, believes that other suppliers in the market do not offer such breakdown calculations.
The system must always give an overview of the road network as regards accumulated remaining service life and condition degree, via an automatic breakdown calculation of asphalt covers. The tenderer must formulate a condition register of the municipal road network. The system calculates the resurfacing, drains, sand trap manholes, and kerbstone work lag. The condition register is updated continually every 3rd year. There is an automatic breakdown calculation in the programme that gives continuity and simplifies the work of obtaining a condition report within the different economic limits for the municipality's road network. The system is owned by the supplier Sweco Asset Management Technologies AS, and is internet based.
At the start of the contract the tenderer must work out and calculate optimum maintenance of the respective roads' asphalt covers, including formulating priorities and overviews of measures. In addition the tenderer must implement necessary road data in Trondheim Municipality's transport network and synchronise via API. The system is certified in accordance with DS/EN ISO 9001, DS/EN ISO 14001, and DS/OHSAS 18001.
- The company must document that they have a maintenance planning system available that will be operative for this assignment.
- Annual operation and maintenance of the database. Including an ongoing register check, selection of roads for surveying and registering the condition according to 11 traditional types of damage to municipal road networks.
correct time to replace objects (wearing course, drains/sand trap manholes and kerbstones, before it affects the superstructure).
- What measures ought to be prioritised within different economic limits based on cost-benefit figures.
- Synchronise the data basis from the company system to Trondheim Municipality's transport network via API.
Trondheim Municipality, c/o Urban Operations has assessed the market and is of the opinion that there is only one supplier who can offer this service. This is confirmed by a previous contest for the same service. The contracting authority does not want to withhold the contract from the market, and is thus publishing a voluntary ex-ante transparency notice.
The contracting authority currently uses the data basis from RoSy ( RAMS) intelligent road database, breakdown model, which is saved in Trondheim Municipality's transport network. The voluntary ex-ante transparency notice aims to ensure that we do not oversee other actors that can deliver equivalent software and support with ready uploaded user data from the current system (Trondheim Municipality's transport network) within the stated estimated contract value.
The contracting authority will wait for any feedback from the market and has therefore decided the following:


Award value: 4000000