Public procurement notice: Prior Information Notice With Call For Competition
Published: 2016-05-11
Buyer: Notting Hill Housing Trust
Country: UK
Region: LONDON
Contract type: Works
Procedure: Restricted procedure
CPV classification: 39715000 | 44220000 | 45261420 | 45262620 | 45311000
Estimated value: 4000000 GBP
Submission deadline: 2017-04-30
Award criteria: The most economic tender

Technical requirements: Notting Hill Housing's (NHH) Home Options service are inviting suppliers experienced in delivering minor maintenance projects to join NHH's Approved List, which will be managed through Construction Line.
Home Options' provides temporary accommodation through the management of units owned by third parties. NHH's responsibility for these units extends to maintaining the property to the same standard from when the property became the responsibility of NHH.
The scope of works for this Approved List is restricted and only includes, works involving making defects good, repairs to faulty fixtures and fittings provided by the Property Owner and clearance and cleaning services once a property has become void
This Notice is to last 12 months from the date of publication and includes all minor building works projects. The combined value is less than 4 000 000 GBP per annum across 2 300 properties. Each individual project is estimated to be less than 1 000 GBP.
The specific works that may be procured under this Approved List cannot be clearly defined at this stage, however the nature and types of works that may be required are summarised below:
redecoration, electrical repairs, internal to property and communal areas e.g. doorbells/entry phone, Plumbing repairs.
Rectifying leaks to baths, taps and waste pipes and monitoring leaks, Make-good repairs to kitchens, Window repairs, including replacing glazing and sash cords, light and deep clean/clear of properties (internal and external areas such as gardens).
The services included within the scope of this Approved List are indicative and prior to services being commissioned under this Contract, NHH will conduct a full inventory of tasks which need to be completed. Not all properties will require the same level of work and any works which are required will be defined within the scope of services at the point of placing the Call-Off Contract.
This Approved List will provide a robust record of potential Suppliers considered capable of carrying out building work to a satisfactory standard.
This PIN has been issued in order to transparently advertise the opportunities to the market. The total value of works commissioned by NHH's Home Option's Team, does not exceed a combined value of 4 000 000 GBP per annum, however should the combined value exceed 4 000 000 GBP per annum, NHH will undertake a formal tendering exercise in line with the Public Contracts Regulations (PCR) 2015.
This Approved List in itself is therefore not a contract; contracts are only formed when works are called-off under this Approved List for Minor Maintenance Works. The terms and conditions for all works placed can be found at: http://www.nottinghillhousing.org.uk/about-us/business-with-us
To join the Approved List, experienced Suppliers need to register their organisation on Construction Line. As part of the registration process, Suppliers will need to complete a PAS91 Pre-Qualification Questionnaire (PQQ), in line with the requirements of the PCR 2015, including any supporting documentation to complete their application. Further information can be found at: http://www.constructionline.co.uk/static/PAS91/Whatispas91.html#.VyxJAGZwaUk
If Suppliers are already registered with Construction Line, they need only register their interest within NHH's Approved List. There will be no need to complete the full PQQ — simply supply their Construction Line membership number. Suppliers already registered with Construction Line should, however, confirm the information held by Construction Line on their company is accurate and that they are registered for the correct work categories and values relating to the Approved List work categories that they are applying for.
All Suppliers who meet the selection criteria and pass the PQQ will be admitted to the Approved List. There will be no limit on the number of Suppliers that may join the Approved List for each work category. New Suppliers can also apply to join the Approved List at any point during its lifetime.
Notwithstanding Section IV.1.1) Type of procedure: a call-off contract will be placed following a competitive tendering exercise whereby NHH will select suitable Suppliers from the Approved List, before issuing a Request for Quotation (RFQ). This RFQ will include the scope and full description of the works required, including the time-frame for when the works must be completed by. All responses received will be considered by the appropriate Home Options team member to identify the most appropriate Supplier.


Award value: 4000000