Public procurement notice: Contract Award Notice
Published: 2025-05-13
Buyer: Sandnes kommune
Country: NO
Region: NO0A1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48400000 | 48441000 | 48443000 | 48444000
Estimated value: 24000000 NOK
Award criteria: cost, quality

Technical requirements: The competition will be held as a negotiated procedure after a prior notice, cf. the procurement regulations § 13-1 (2).

The procurement will be made in accordance with the Public Procurement Act dated 17 June 2016 no. 73 (LOA) and the Public Procurement Regulations (FOA) dated 19 February 2020 no. 974 parts I and part III, as well as provisions included in this tender documentation.

This procedure is only allowed if one or several of the terms in PPR § 13-2 are fulfilled. In this case the use of the procedure is justified on the basis of §13-2 (c). The procured system is complex in terms of functionality and scope, and it shall be integrated and connected to a large number of other systems.  This makes the nature of the procurement so complex that the contracting authority has a real need to negotiate with suppliers in order to avoid unnecessary risks and rejections. 

The contracting authority plans to hold negotiations with tenderers who submit tenders in the competition, but reserves the right, however, to choose not to do so if the tenders indicate that it is not necessary. The negotiations could apply to all sides of the tenders. Dialogue in the form of corrections/clarifications will be carried out if needed.

Tenderers are therefore strongly encouraged to follow the instructions given in this tender documentation with annexes and possibly to question uncertainties through EU Supply to the contracting authority's gender neutral preferred.
This competition is for the procurement of an ongoing service contract for the procurement of an accounting system for Sandnes kommune. The economy system shall cover wage, accounting, budget, procurement/e-trade and wage negotiations. 

The contracting authority needs a system that in a user friendly way covers the contracting authority ́s need for a comprehensive financial system, with user friendly functionality that supports all the work processes within each discipline. At the same time, the contracting authority needs that the system in a good way safeguards the interaction between the different disciplines and the flow of data between the economy system and the contracting authority ́s presystems and national joint systems. 

It is important for the contracting authority to carry out a thorough mapping in connection with the implementation of the offered solution, in order to ensure that all data in the system, e.g. the contracting authority ́s superior basic data and basic data within the individual disciplines, is transferred and made available in the offered system. The contracting authority aims to transfer as much of the data as possible from the current system to the new financial system. 

See Annex 1 - Requirement Specifications for further information.
The contracting authority will give each tenderer a score between 0-10. For the cost award criterion, the lowest offered price will give the highest number of points, and the remaining tenders will be given points relatively based on the lowest sum. The points per supplier will then be multiplied by the award criteria weighting, which results in the final score per supplier for the award criteria. 

Documentation:
Completed Annex 2 - Price Form.
The contracting authority will give each tenderer a score between 0-10, based on what is considered the best response to each individual assessment requirement for the subject areas listed under this award criteria. The assessment covers the requirements under "User managed functionality" and not the requirements included in "System functionality". The contracting authority will make a comprehensive judgemental assessment of each part of the individual assessment requirements, where the functionality, user friendliness and solution proposal will be seen based on the content of each chapter. 

Underweight is used in this procurement. See the tender documentation point 6.2 for further information. 

Documentation:
Response to the contracting authority ́s annex 1 - Requirement Specification, of the assessment requirement in the chapter 'User controlled functionality'.
The contracting authority will give each tenderer a score between 0-10 based on what is considered the best response to each individual assessment requirement in the chapters stated in this award criteria. The contracting authority will make a comprehensive judgement of how the tenderer ́s response fulfils the need described in the individual assessment requirements. 

Documentation:
The tenderer ́s response to the contracting authority ́s annex 1 - Requirement Specification, of the assessment requirement under the chapter "Migration and Implementation" and "integrations".


Number of bids: 9