Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2016-05-18
Buyer: Jernbaneverket [The Norwegian National Rail Administration]
Country: NO
Region: NORGE
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72266000: Software consultancy services | 72600000 | 73220000
Estimated value: 2500000 NOK

Technical requirements: The Norwegian National Rail Administration is an object for reform, which was discussed in the Norwegian parliament in June 2015. The reform involves a comprehensive division of the functions and responsibilities that are currently seen to by the Norwegian National Rail Administration. These functions and responsibilities shall be seen to and divided between a new directorate and a company. In order to prepare this, a change project has been started to look at the practical division of the Norwegian National Rail Administration's digital infrastructure, areas of responsibility, network, information sharing etc., which will naturally arise when JBV shall be resurrected as two independent legal units from 1.1.2017. The Norwegian National Rail Administration as an organisation is busy with the coming reform, ICT is particularly busy with the reform and has received independent resource demanding projects as a preparation for the practical part of the reform. Much of this work has been outsourced to framework agreement suppliers. This framework agreement expires before JBV ceases to exist. It is not appropriate to start an announcement or to replace such a large strategic supplier portfolio at this point in time.
It is also unclear how the division of the Norwegian National Rail Administration and the assignments that we currently take care of will be done with one directorate and one company. It is also unclear how the interaction between the directorate and company will be. How the interface and responsibility between the directorate and company will be for planning, the announcement and implementation and the division of the major infrastructure projects must, amongst other things, be clarified.
In order to have another competition for the framework agreement, the Public Procurement Regulations §8-1(1) litra a requires a description of what shall be procured. It is also uncertain how the division of JBV's professional environments will be after the creation of one directorate and one company. It is therefore not clear to JBV how we should specify the needs for the services we would like to procure, or which function requirements shall be fully included in the tender documentation, cf. the Public Procurement Regulations § 8-3 (1).
The Norwegian National Road Administration would not, therefore, with such great uncertainties, be able to quantify the extent and scope of the services we would like to receive. Neither do we have sufficient knowledge for negotiations.
The Norwegian National Road Administration believes that the content and technical complexity of the services, the coming organisational changes, the uncertainties around the division of assignments and responsibility, as well as the available time, all mean that a procurement in this case can only be made from the existing supplier, ref. Public Procurement Act § 14-4 litra C ‘If the service, due to technical or artistic reasons, or to protect a monopoly, can only be provided by a specific supplier’.
In order to have another competition for the framework agreement, the Public Procurement Regulations §8-1(1) litra a requires a description of what shall be procured. It is also uncertain how the division of JBV's professional environments will be after the creation of one directorate and one company. It is therefore not clear to JBV how we should specify the needs for the services we would like to procure, or which function requirements shall be fully included in the tender documentation, cf. the Public Procurement Regulations, § 8-3 (1), therefore the Norwegian National Road Administration would not, with such great uncertainties, be able to quantify the extent and scope of the services we would like to receive. Neither do we have sufficient knowledge for negotiations. The Norwegian National Road Administration believes that the content and technical complexity of the services, the coming organisational changes, the uncertainties around the division of assignments and responsibility, as well as the available time, all mean that a procurement in this case can only be made from the existing supplier, ref. Public Procurement Act § 14-4 litra C ‘If the service, due to technical or artistic reasons, or to protect a monopoly, can only be provided by a specific supplier’. The Norwegian National Road Administration has, on the basis of the above mentioned conditions, decided that it is most appropriate, now with all the coming changes, to extend the existing contracts on the framework agreement for a period of 1 year.
This intention notice applies to all the suppliers in the parallel framework agreements for ICT consultancy services.
The Norwegian National Road Administration has, on the basis of the above mentioned conditions, decided that it is most appropriate, now with all the coming changes, to extend the existing contracts on the framework agreement for a period of 1 year.
Any objections to the planned extension of the framework agreement between JBV and the framework agreement partners must be sent to morkkr@jbv.no by Friday 27.5.2016, 12:00.
Contracts will be extended if no potential tenderers stop the contract by a petition for a temporary injunction.