Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-02-24
Buyer: Valuation Office Agency (VOA)
Country: UK
Contract type: Services
CPV classification: 45000000: Construction work | 70000000 | 71000000
Estimated value:  GBP

Technical requirements: The VOA delivers property advice to central government and the wider public sector and requires suppliers who are able to provide either national or regional cover.
The Valuation Office Agency (VOA) are considering undertaking an exercise to set up a commercial arrangement to engage suppliers of expert valuation services to act as sub-contractors in connection with the supply and delivery of the VOA's contractual obligations on frameworks and contracts for the public sector. This may be a framework or an alternative commercial vehicle.
The VOA through its District Valuer Services (DVS) is currently appointed on a number of frameworks e.g. Crown Commercial Services (CCS), Eastern Shires Purchasing Organisation (ESPO), Homes and Communities Agency (HCA) and Welsh Government (WG) for the provision of property services including:
Estate Management; Planning; Property Agency Services; Building Surveying; Property Investment, Appraisal and Financial services (including procurement strategy); Expert Property and Valuation advice.
— day to day estate asset management of the commercial and/or residential estate, integrating and liaising with current estate suppliers as necessary;
— ownership and responsibility for managing the Customers estate information within their own property database, ensuring that its management and maintenance is current and that it shall interface and be compatible with the supplier's database for the estate;
— service charge management provide professional opinion of the valuations based on clear evidence where available, produce a final report and where necessary substantiate these at the Upper Tribunal (Lands Chamber);
— vacant property management including regular visits and the provision of appropriate security measures;
Town and Country planning advice and consultation is to be provided by the Supplier where necessary in the provision of the Services outlined above, it will be down to each Customer to specify the particulars of the advice required. Customers may require independent planning information and advice including consultations and negotiations with planning authorities and the submission of formal applications, notices, appeals and Section 106 Agreements, Section 278 Agreements (Highways) and CIL (Community infrastructure Levy).
Undertake consultation with local planning authorities and other statutory and non-statutory stakeholders to inform the disposal of assets or the preparation of planning advice.
Prepare representations to Local Plans to promote land for development and co-ordinate the preparation, submission and negotiations of planning applications.
Provide a full property agency service for the disposal and letting of land and property assets and investment and joint venture vehicles acting jointly with other agents when required.
Following agreement the Supplier will undertake and manage a comprehensive search of available property solutions, including availability on the Government estate via GPU. This may include the preparation of lists of potential properties, assistance in identifying appropriate terms, identification of any surveys that may be required, advice on the most appropriate solution, undertaking negotiations, agreeing terms and conditions and acquiring the recommended asset.
Based on market intelligence, prepare marketing strategies, assessing sale and rental values in order to achieve sales and minimise rental voids.
— Provide guidance on the basis of disposal, respond to queries, appraisal bids, prepare scoring matrices, provide feedback to bidders.