Public procurement notice: Contract Notice
Published: 2025-05-28
Buyer: Bergen kommune - Etat for bygg og eiendom
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48200000 | 48219000 | 48219300 | 48220000
Submission deadline: 2025-07-02
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Tenderers shall be a legally registered company. Documentation: Documentation: Documentation must not be enclosed for tenderers registered in the Norwegian Register of Units. The contracting authority will check the registration by using the organisation number stated in the tenderer ́s Mercell profile. Tenderers who are not registered in the above register must present a certificate or confirmation (equivalent company registration certificate) for registration in a trade or business register as prescribed by the law of the country where the tenderer is established. Such a certificate shall not be issued more than six months before the tender deadline.
Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. The tenderer is required to have a minimum rating C (Moderate risk) in the credit company Creditsafe. Documentation: The contracting authority will check a credit rating carried out by the credit company Creditsafe, so the tenderer does not need to enclose their own credit rating. Newly established tenderers can submit a bank statement as proof of credit worthiness. If the tenderer is not registered in Creditsafe ́s registers, the company ́s last two auditor approved annual accounts shall be submitted upon request. If information in the above sources is not correct or supplementary information is needed to highlight the company's economic and financial situation, this can be submitted with the tender. The qualification requirement shall be fulfilled by the tender deadline date.
Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Tenderers shall have good and relevant experience. The experience shall include deliveries of equivalent complexity as the delivery requested in this competition. Documentation requirement: Relevant experience shall be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. The references are to be added directly to Mercell as a response to this point. If more than five reference projects are given, only the first five will be assessed.
Lowest total price.

The column "number" in the price and product form is an estimate for six years for use in the evaluation of the tenders and is not binding for the Contracting Authority.

Documentation requirement: Price in NOK excluding VAT is to be filled in under the tab "Products" in Mercell.

The service described in the annexes, as well as start-up costs, training, support and standard upgrades shall be included in the given prices.
The tenderer ́s response to the evaluation requirements (requirement in category B) in Annex 2 will form the basis for the evaluation of this award criteria.

All evaluation requirements will be answered in Annex 2, with the exception of some requirements when the tenderer is asked to attach their own annexes.
The tenderer ́s routines and guidelines for reducing climate and environmental impact will be evaluated in this award criteria. The procedures and guidelines should be implemented at the time of submission of the tender, with a measurable/documentable result for reduced climate or environmental impact.
 
The contracting authority will emphasise that the tenderer (or relevant sub-suppliers) achieves positive environmental/climate effect through routines for:
 
1. Reduction of the tool's climate and environmental footprint, which includes:

Measures that contribute to less data transfer from the tool and any other measures that reduce the energy consumption at the customer.
Other features of the tool that reduce the tool's climate and environmental impact
 2. Energy management of the data centre that is used in this delivery. This includes:
The tenderer's use of renewable energy (we do not accept guarantees of origin regarding renewable energy)
Requirements for energy efficiency in the data centre.
Use of environmentally friendly refrigeration systems in the computer centre and any reuse of excess heat.
 3. Procurement or use of environmentally certified equipment that is connected to this delivery, reuse and disposal of equipment for the data centre.
 
Documentation requirement: Tenderers should reply in a separate annex to the tender that the tenderer creates. The document shall be named "Annex 2 Annex 1 The tenderer ́s response to climate and environmental impact". The response can only be on maximum 4 A4 pages with a minimum font size of 11. The number of pages exceeding 4 A4 pages will not be evaluated by the contracting authority, except for any certificates, which are added. Any hyperlinks and/or references to other annexes in this document will not be evaluated by the Contracting Authority.
Bergen municipality would like to collect the cleaning services in the municipality in a specialist department. The professional environment and competence shall be further developed. Bergen municipality shall revise the cleaning standard and frequency and introduce NS Insta800. Bergen municipality is looking for a trade system that supports the trade department ́s need for better management of the cleaning service.
The contracting authority can choose to extend the contract in several stages, for example, for 1 year at a time.