Public procurement notice: Contract Notice
Published: 2018-05-24
Buyer: Ministry of Defence, C&C, Other
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 32530000
Estimated value: 318000 GBP
Submission deadline: 2018-06-21
Award criteria: The most economic tender

Technical requirements: The Authority requires a system to provide Information Management, safety tracking and public communication before, during and after the annual Ten Tors event. This is to minimise staff time and costs, reduce the opportunity for human error, and maximise event safety.
The Army’s annual Ten Tors (TT) event occurs in May and is run by HQ SW. It involves approximately 2800 teenagers covering a variety of distances across Dartmoor either in 6 person self-sufficient teams as part of the Ten Tors Challenge (TTC) or as individuals or teams in the Jubilee Challenge (JC) for the less able. The event involves considerable preparation by, and interaction between, the Army and the participants as well as major work to ensure that the event is safe. The event is the Army’s premier community engagement opportunity in the SW.
Potential suppliers must note the mandatory requirement for electronic trading using the Contract Purchasing and Finance (CP&F) electronic trading tool. All payments for contract deliverables under the Contract shall only be made via CP and F.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk.
The Authority intends to invite no more than 10 Economic Operators (EO) to tender for this requirement and will therefore conduct a pre-qualification exercise to assist in any down selection. Only those EO who can demonstrate a sufficient level of economic and financial standing and technical or professional ability against the Authority's pre-qualification criteria may be invited to tender. Should more than 10 EO fulfill the selection criteria, the Authority reserves the right to conduct a further down selection. Full details on how to access the 'Dynamic Pre-Qualification Questionnaire' linked to this advert are contained below. The Authority reserves the right to seek independent financial and market advice to validate information declared, or assist tin any pre-qualification evaluation.
Potential Suppliers should note:  Section 4 part 1:Form D (Economic and Financial Standing). The Authority's preferred response is 4.1.1 (most recent 2 years audited accounts). However, other means of establishing financial standing (serials 4.1.2 - 4.1.4) are acceptable provided they contain the requisite level of detail and are fully justified.
The Cyber Essentials DCPP (Defence Cyber Protection Partnership) internet based Cyber Security Model Risk Assessment has been completed by the User / Customer and the Cyber Risk of this requirement is classified as VERY LOW, and the reference number is RAR-CGXP973M. If your company is subsequently invited to tender then your tender must include the completion of the Supplier Assurance Questionnaire via the internet based DCPP Cyber Security Model online link: https://suppliercyberprotection.service.xgov.uk/. This is to demonstrate a Suppliers competence with the required cyber risk level. More information will be published with regards to this process, the evaluation criteria and how to access the information / website once the tender documentation is live and your have been invited to tender.
Down select process is detailed in the DPQQ Evaluation Plan included in the supporting documentation.
Legal form to be taken by the grouping of EO's to whom the contract is to be awarded (if applicable): joint and severable liability. Where consortia or grouping of EO's submit a bid, they will be bound jointly and severally. Such consortia or grouping must nominate a lead member to deal with the Authority on all matters relating to this procurement exercise.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and / or documents for this opportunity are available on http://www.contracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

Eligibility requirements: As detailed in the Dynamic Pre-Qualificaiton Questionnaire (DPQQ).

Award value: 318000