Public procurement notice: Contract Notice
Published: 2016-02-20
Buyer: London Borough of Hammersmith and Fulham
Country: UK
Region: Inner London - West
Contract type: Services
Procedure: Open procedure
CPV classification: 22000000 | 72512000: Document management services
Submission deadline: 2016-03-22
Award criteria: Lowest price

Technical requirements: The Contracting Authorities Parking Service is seeking to procure a fulfilment service whereby parking specific statutory documentation for their Parking Service is produced and where appropriate posted to motorists. The Contracting Authorities want a service which is innovative, effective and provides operational benefits to both organisations and their Customers. This document provides a statement of our requirement.
The Contracting Authorities may also wish to include similar or other related services at a future date that may affect the contract value over the term, provision for which may be found in the Contract.
Approximate annual volumes for the London Borough of Hammersmith and Fulham of 27 500 Notice to Owner single colour documents, 29 000 Charge Certificate single colour documents, 21 800 Registration single colour documents, 2 700 Enforcement Notices, 1 500 Penalty Charge Notice Rolls, 420 Pocket Books, 100 000 Penalty Charge Notice Carriers, 109 000 Moving Penalty Charge Notices 2 part for printed black on pre printed stocks (part 1 double sided, part 2 face only), 9 500 Traffic Management Act Penalty Charge Notices two part printed black on pre printed stock (both parts double sided), 3 700 Enforcement Notices one part printed black on pre printed stock (double sided), 2 800 Bus Lane Charge Certificates one part printed black and white on pre printed stock (double sided), 26 300 Bus Lane Penalty Charge Notices one part printed black and white on pre printed stock (double sided), 1 700 On Street Charge Certificates 1 part printed black and white on pre printed stock (double sided), and 13 650 CCTV Charge Certificates 1 part printed black and white on pre printed stock (double sided). Approximate annual volumes for the Royal Borough of Kensington and Chelsea of 33 526 Notice to Owner single colour documents, 14 228 Charge Certificate single colour documents, and 10 017 Registration single colour documents.
This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.
The Contracting Authorities Parking Service is seeking to procure a service whereby correspondence to Parking Services is opened, sorted, scanned and enclosed payments banked with all details being passed to the Contracting Authorities IT System as supplied by the IT Contractor. The Contracting Authorities want a service which is innovative, effective and provides operational benefits to both organisations and their Customers. The Contracting Authoritiess may also wish to include similar or other related services at a future date that may affect the contract value over the term, provision for which may be found in the Contract.
Approximate annual volumes for the London Borough of Hammersmith and Fulham of 127 000 for Civil Enforcement Penalty Charge Notices, and 94 000 CCTV Penalty Chrge Notices. Approximate Annual volumes for the Royal Borough of Kensington and Chelsea of 180 000 Civil Enforcement Penalty Charge Notices. Approximate current volumes of correspondence for the London Borough of Hammersmith and Fulham of 1 186 items of correspondence at Bailiff Stage, 6 016 at Charge Certificate Stage, 1 731 at Notice of Debt Registration, 1 004 at Not Found stage, 41 650 at post Notice to Owner stage, 29 113 at pre Notice to Owner stage, 383 at Removals stage, and 9 911 at Returns stage. Approximate current volumes of incoming correspondence for the Royal Borough of Kensington and Chelsea of 446 at Bailiff stage, 1 339 at Clamp and Removal stage, 1 805 at Charge Certificate stage, 9 962 at Notice to Owner stage, 36 946 at pre Notice to Owner stage, 730 at Registration stage, 80 and Returns stage, and 107 at Warrant stage.
Parent company guarantees, deposits, bonds or other forms of appropriate security may be required. Further details will be included in the tender documents.
Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.
This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.
The information given in response to IV.2.1 indicates that the award will be based on price only. The Contracting Authority intends to use a quality assessment of the technical responses with a requirement that Economic Operators must score a minimum of 80 % for their price to be considered. All Economic Operators who achieve a minimum of 80 % will then be considered on their price and the Economic Operator submitting the lowest price will be awarded the contract (subject to the usual provisions regarding Abnormally Low Tenders).

Eligibility requirements: As set out in the tender documents. As set out in the tender documents. As set out in the tender documents. As set out in the tender documents.
As set out in the tender documents. As set out in the tender documents.
As set out in the tender documents.