Public procurement notice: Contract Notice
Published: 2017-10-31
Buyer: The European Patent Organisation (EPO) acting through the European Patent Office
Country: DE
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71356200 | 72220000: Systems and technical consultancy services | 72224000: Project management consultancy services
Submission deadline: 2018-10-25
Award criteria: The most economic tender

Technical requirements: DE-München: Levering af projektstyring og teknisk ekspertise vedrørende udførelse af datacentereksternalisering
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Final date for reply to Pre-Selection Questions (see point 11 of this Published Notice) and submit the signed Confidentiality Agreement:
Interested parties may show their interest in participating in this tender procedure by replying to the Pre-Selection Questions as described under point 11 (Other Information) to the e-mail address listed under point 6f of this Published Notice.
follow the instructions on the cover sheet, complete and sign in 2 copies the resulting document and send it to the EPO in 2 ways: (1) scan the completed and signed Confidentiality Agreement and email this scan to the e-mail address listed under point 6f of this Published Notice by the date stated above and (2) send 2 signed originals to the EPO postal address listed under point 6f of this Published Notice, with dispatch to the postal or courier service at the latest by the date stated above. The EPO would expect the 2 originals to arrive at the EPO no later than by the third working day after the date stated above.
As clarification of answers to the Pre-Selection Questions may be needed, the EPO would appreciate it if interested parties submitted their reply to the Pre- Selection Questions as early as possible in order to keep the subsequent timelines.
Based on the assessment of the above pre-selection questions, the eligible participants will receive 1 copy of the Confidentiality Agreement signed on behalf of the EPO.
The Procurement Documents will only be made available to the eligible participants who have signed the Confidentiality Agreement. Distribution of the Procurement Documents is scheduled for the end of November.
- Provisionally scheduled for beginning of December 2017. Exact date will be communicated to the eligible participants with the dispatch of the Procurement Documents.
- Provisionally scheduled for mid/end of December 2017. Exact date will be communicated to the eligible participants with the dispatch of the Procurement Documents.
- Bids shall be submitted in 1 original with price information (offer form and any supporting documents) and 1 copy, to be filed on data carrier, without price information as searchable PDF.
Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in Point 11 of this Published Notice and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.