Public procurement notice: Contract Notice
Published: 2020-03-19
Buyer: The Embassy of Denmark in Uganda
Country: DK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34410000 | 34411000 | 50115000: Repair and maintenance services of motorcycles | 75211000
Estimated value: 3000000 DKK
Submission deadline: 2020-04-01
Award criteria: The most economic tender

Technical requirements: The Danish Embassy in Kampala wishes to enter into a framework agreement for the supply of approximately 150 motorcycles in the agreement period, which is running from the signing of contract until 31 December 2022.
The motorcycles will be used for implementation of a wide range of activities related to projects and programmes supported and financed under Danida in Uganda. Most of these motorcycles are expected to be primarily used on rough and remote roads in Northern Uganda and they should be able to drive on rough and muddy gravel roads.
The motorcycles should be suitable for continuous and strenuous off-road driving in tropical conditions, in all areas of Uganda but especially in the Northern parts. The motorcycles should be of sturdy construction and good quality.
The supplier must be able to deliver one service within the warranty period at named, authorised workshops or at NURI district offices.
The supplier must be able to provide OEM spare parts or other spare parts approved by the motorcycle manufacturer for the motorcycles in question and must be able to provide access to and deliver services at named, authorised workshops or at NURI’s district offices, such as repair and technical support and assistance, of the procured Motorcycles throughout the agreement period.
It is a requirement that the Supplier has named, authorised workshops for the motorcycles in question in the Northern region of Uganda, including the sub-regions West-Nile and Acholi.
The Embassy of Denmark in Uganda will perform a test of the offered motorcycles as part of the evaluation of tenders. The tenderers must submit a fully serviced test motorcycle and will receive payment equivalent to the price of the motorcycles, however, the payment for the test motorcycle cannot exceed DKK 22 500. The test motorcycle will remain the property of the Embassy of Denmark in Uganda.
In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.
An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of DKK 100 000 or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100 000 or more, or where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4).
An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.
An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.
The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):
1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2);
2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely);

Eligibility requirements: In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds. An economic operator is excluded from the procurement procedure if the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act. An economic operator is excluded from the procurement procedure if it has unpaid overdue debt of DKK 100 000 or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100 000 or more, or where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4). An economic operator is excluded from the procurement procedure if it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act. An economic operator is excluded from the procurement procedure if it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act. The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority): 1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2); 2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely); 3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established). Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds. Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/growth/tools-databases/ecertis/ Economic operators are encouraged to submit all necessary documentation as early as possible.

Award value: 3000000