Public procurement notice: Contract Notice
Published: 2016-03-19
Buyer: Manchester City Council on its own behalf and on behalf of Northwards Housing Limited
Country: UK
Region: Greater Manchester
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 45211000: Construction work for multi-dwelling buildings | 45232330 | 45233222 | 45259300 | 45260000
Submission deadline: 2016-04-15
Award criteria: The most economic tender

Technical requirements: TC865 — Framework Contract for repairs and maintenance services to Northwards Housing area managed stock and leasehold properties and to hostels, shared houses and residential dwelling properties owned and managed by Manchester City Council.
Framework contract for repair and maintenance services, all recommended and statutory servicing, day to day repairs and maintenance including void property and minor works repairs, emergency call outs and an out of hours service and execution of general building works to Northwards Housing Limited managed stock and leasehold properties and to Manchester City Council managed hostels, shared houses and residential dwellings.
Based on historical spend the estimated contract value is approx. 31 200 000 GBP over the initial 4 year contract period and approx. 78 000 000 GBP if the contract is extended to its full 10 year maximum term.
The contract may be extended beyond the initial 4 year contract term by 2 further extension periods of 3 years each.
The contract will be governed by English law. Payments of the contract price will be made in GBP sterling.
Manchester City Council and Northwards Housing Limited (NHL) wish to engage a partner contractor to undertake repairs and maintenance services to Northwards Housing area managed stock and leaseholder properties and to hostels, shared houses, residential dwellings and residual HRA dwellings properties owned and managed by the Council. NHL is the company established to act as an ALMO for Manchester City Council's housing in north Manchester and the procurement exercise is for both bodies and the Council is acting on its own behalf and on behalf of NHL The framework contract will comprise recommended and statutory servicing, day to day repairs and maintenance including void property and minor works repairs, execution of general building works emergency call outs and an out of hours service, including the following: all aspects of repairs and maintenance services to domestic dwellings and communal areas including — gas appliance maintenance services; repair and maintenance services for central heating; repairs and maintenance of building installations; asbestos removal work; asbestos encapsulation work; plumbing and sanitary works; water plumbing works; plastering work; joinery work; joinery and carpentry installation work; bricklaying work; roof, roof-line and chimney repair and maintenance work; gas fitting installation work; electrical installation work; electrical system repairs works; groundworks and concrete foundations work; concrete flooring and paving works; asphalt tanking, flooring and paving works; tarmac paving repair works; fencing installation and repair — concrete, steel and timber; external insulation and render repair works; external re-decoration; internal re-decoration; PVCu and composite doors and window repair and installation work; double and single glazing; metalwork; scaffolding and Working at Height work. In addition, there is specialist commercial and multi-story Mechanical and Electrical Engineering Services including repairs and servicing of: Lifts, gas commercial heating systems, Switch 2 metered heating system, solar thermal heating, photo voltaic panel systems and inverters, ground source heating systems, air source heating systems, heat exchanger systems, commercial burglar alarms, door entry systems, automatic gates, panic alarm systems, fire alarm systems, air conditioning systems, TV aerials and satellite systems, legionella and water quality Testing, PAT testing, electrical inspection condition tests and reports, lightning protection, portable fire equipment, fire stopping, dry risers, fire alarm detection systems, auto operated ventilation systems, sprinkler systems, hearing loop systems. The contract will involve approx 13 332 council housing stock managed by NHL as at 1/4/15, a complete address list and breakdown by property types is contained within the Northwards managed property summary on the CHEST. Repairs are also required for an additional 329 leaseholders as at 1/6/15, a complete address list is contained within the Northwards Leaseholders List on the CHEST. The contract includes emergency repairs only to the small number of residual HRA dwellings. There is an option to include new adaptations work to all Manchester City Council HRA stock. In addition there are a small number of under 20 residual HRA properties awaiting disposal may also require emergency repairs within this contract, it is likely all these properties will all be disposed of during the life of the contract. Across the whole Manchester City Council area the contract will also cover around 40 hostels, shared houses and residential properties currently owned and managed by Manchester City Council, a list of the 40 properties is provided on the CHEST. These properties may at any stage be removed from the contract if the Council no longer requires them for residential purposes. New adaptations work (excluding lifts/hoists) may be added later by the Council to all its' HRA properties, 3 Housing PFIs and other managed properties. Property numbers within the scope of the contract may vary over the contract period. The contract may include extra properties in the future if the Council need to add further residential units for new build or the ending of other management agreements. Properties may be removed from the contract at any time through right to buy/ RTB sales, government required sales of empty homes and strategic disposals. 2 tenant management organisations (Avro Hollows TMO and SHOUT TMO) who manage approx 415 properties may in addition access and/or utilise the contract, a list of potential addresses is included on the CHEST. The initial contract period will be 4 years with options to extend thereafter for 2 further successive periods of 3 years up to a maximum of 10 years in duration. The anticipated services commencement date is 3.4.2017. Further information on the contract and the Council's and NHL's requirements are contained in an Information Memorandum available on the CHEST. The Council and NHL will order services and works under the framework contract by entering into 1 or a number of Public Sector Partnering Contracts with the contractor. No guarantee or warranty is given as to the precise (framework) contract value, this will depend on requirements and budget and the number of properties within the scope of the contract at any given time. The current service provider is a joint venture company in which the Council is a minority shareholder and it will be a condition of the bid and tender process that TUPE will apply to relevant employees of the current service provider and that the local government pension scheme membership of former council employees transferring under TUPE will be protected. Interested parties must submit a completed pre-qualification questionnaire by way of expression of interest. The Council is using the e-business portal known as THE CHEST (www.the-chest.org.uk). Applicants will need to register their details at the following link https://www.the-chest.org.uk/procontract/supplier.nsf/frm_factory openForm. Once registered, applicants will be emailed a log-in and password which will allow applicants to gain access to the pre-qualification questionnaire. Applicants will need to electronically submit the completed pre-qualification questionnaire and accompanying documentation via the on-line portal by 16:00 on 15.4.2016 as referred to in IV.3.4). Any clarification queries must also be submitted via THE CHEST website by the date referred to in the pre-qualification questionnaire. The successful tenderer will be required to actively participate in the economic and social regeneration of the locality of, and surroundings of, the place of delivery of the contract. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.
The Council and NHL will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers prior to entering into the contract. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages and/or shorten or order the contract ineffective.

Eligibility requirements: As specified in the pre-qualification questionnaire, please refer to VI.3). As specified in the pre-qualification questionnaire, please refer to VI.3). As specified in the pre-qualification questionnaire, please refer to VI.3).
As specified in the pre-qualification questionnaire, please refer to VI.3).