Public procurement notice: Contract Notice
Published: 2025-12-04
Buyer: Accelerator Control System Engineering Support
Country: DE
Region: DEA22
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 30232700 | 31712110 | 38424000 | 42961000 | 48960000
Submission deadline: 2026-01-12

Technical requirements: Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
The competent reviewing authority is
Vergabekammer des Bundes [transl.: Federal Public Procurement Tribu-nal]
Villemombler Straße 76
53123 Bonn
Tel.: 0228 9499-0
Fax: 0228 9499-163
Email: vk@bundeskartellamt.bund.de 
Website: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html
Candidate/ Bidder is requested to clearly identify those sections of the participa-tion application (and eventually of the tender, if applicable) that contain a trade or business secret. If Bidder fails to do so, the Public Procurement Tribunal may, in the case of a review procedure, assume that Bidder has agreed to have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR is obliged to make the tender file available to the Public Procurement Tribunal immediately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB).
Candidates/ Bidders have a right to expect the contracting authority's compliance with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB). If Candidate/ Bidder interested in the contract considers that Bidder's rights have been infringed through failure to comply with award regulations, the infringement must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 nr. 1 GWB).
Infringements identifiable on the basis of the announcement or the award doc-uments must be asserted against FAIR within the deadline for submission of ap-plications (or tenders) specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB).
If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is possible to file an appeal for review with the aforementioned Public Procure-ment Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 nr. 4 GWB).
Bidders whose tenders are not to be considered for the award will be informed prior to the award according to § 134 GWB. A contract may only be concluded 15 calendar days after this information has been sent by FAIR. In the case of trans-mission by fax or electronic means, this period shall be ten calendar days. It commences on the day after dispatch of the information by FAIR. After this peri-od has expired, a surcharge is possible, even if the deadline is not passed accord-ing to § 160 para. 3 GWB. An application for review would therefore have to be delivered to FAIR by the Public Procurement Tribunal before the expiry of the deadline according to § 134 GWB in order to prevent a surcharge.
According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only be established if it has been asserted in the review procedure within 30 cal-endar days of the conclusion of the contract but not later than six months after the conclusion of the contract. If the contracting entity has published the award in Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union], the period unenforceability shall end 30 calendar days after announce-ment of the publication of the award in Amtsblatt der Europäischen Union.

Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at:
www.gsi.de/data-protection
Development, production and delivery of specialised electronic software and few hardware for the control, data acquisition and monitoring of the accelerators. All these components need full software integration into the FAIR accelerator control system. Further, the services include upgrade of already existing operational systems. The services are expected to be delivered within a period of 24 months.

For the construction of the first facility section of FAIR, special hardware and electronic components are required on the one hand, as well as support services for software integration into the accelerator's control system and beam diagnostic system. The hardware and software integration serves to ensure compatibility with the very complex and specific control system standards of the FAIR accelerator and is a main component of the scope of delivery. This includes the extension or development of so-called FESA classes with integrated LSA data supply by the accelerator control system as well as the connection to the campus-wide timing system based on a white-rabbit real-time network. In this context, special electronic and mechanical components are to be supplied, as well as programming and support services
III. Description of reference projects (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.

With the following minimum requirements to the references: At least 3 references from the last 5 years which are described in detail and proof the following experiences:

a) In-depth knowledge of Linux operating systems, including real-time extensions at Expert Level
b) Specific expertise in yocto and creating custom Linux distributions for embedded and IoT devices
c) Specific expertise in gcc development toolchain and cross-compiling
d) Strong experience in low level programming
e) Long-term experience in Java/JavaFX programming for the work packages concerning control room applications and Java-based services.
f) Good knowledge of ChartFX, visualisation tool 
g) Knowledge of standard developer tools like Eclipse and GIT
h) Excellent knowledge of real-time equipment control software frameworks and their design and application for specific equipment integration, including middleware communication standards and frameworks in large-scale distributed control systems. Experience in the FESA framework used in example at CERN is highly desirable.
i) Good knowledge of the SILECS framework and expertise to integrate generated PLC program code in UNICOS-generated PLC code. This is essential for integration of PLC systems and building a bridge to the FESA framework
j) Profound knowledge of the UNICOS industrial controls framework used in example at CERN
k) Experience with the White Rabbit timing system and technology
l) Familiarity with the MIL-1553b field bus technology including low-level Linux drivers
m) Experience in the development of real-time digital data acquisition systems in combination with the high-precision GMT system, based on the high-precision White-Rabbit based timing network.
n) Long-term experience in projects executed in the research area, ideally accelerator facilities
o) Basic VHDL knowledge
p) Experience with Intel/Altera Quartus design suite as well as with Arria10 and MAX10 FPGA family and power sequencing
VI. Proof of compulsory commercial/professional liability insurance (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage on the FAIR preprinted form

Eligibility requirements: III. Description of reference projects (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.

With the following minimum requirements to the references: At least 3 references from the last 5 years which are described in detail and proof the following experiences:

a) In-depth knowledge of Linux operating systems, including real-time extensions at Expert Level
b) Specific expertise in yocto and creating custom Linux distributions for embedded and IoT devices
c) Specific expertise in gcc development toolchain and cross-compiling
d) Strong experience in low level programming
e) Long-term experience in Java/JavaFX programming for the work packages concerning control room applications and Java-based services.
f) Good knowledge of ChartFX, visualisation tool 
g) Knowledge of standard developer tools like Eclipse and GIT
h) Excellent knowledge of real-time equipment control software frameworks and their design and application for specific equipment integration, including middleware communication standards and frameworks in large-scale distributed control systems. Experience in the FESA framework used in example at CERN is highly desirable.
i) Good knowledge of the SILECS framework and expertise to integrate generated PLC program code in UNICOS-generated PLC code. This is essential for integration of PLC systems and building a bridge to the FESA framework
j) Profound knowledge of the UNICOS industrial controls framework used in example at CERN
k) Experience with the White Rabbit timing system and technology
l) Familiarity with the MIL-1553b field bus technology including low-level Linux drivers
m) Experience in the development of real-time digital data acquisition systems in combination with the high-precision GMT system, based on the high-precision White-Rabbit based timing network.
n) Long-term experience in projects executed in the research area, ideally accelerator facilities
o) Basic VHDL knowledge
p) Experience with Intel/Altera Quartus design suite as well as with Arria10 and MAX10 FPGA family and power sequencing
VI. Proof of compulsory commercial/professional liability insurance (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
VII. Bidding consortium (Mit dem Teilnahmeantrag; Mittels Dritterklärung): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.
X. Declaration of compliance with data protection requirements (Mit dem Teilnahmeantrag; Mittels Eigenerklärung):
XI. Self-declaration of compliance with standards in the style of ISO 9001 (or equivalent standard) (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Respect standards in the style of ISO 9001
XVI. Sub-contractor Declaration (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Only to be completed if partial services are to be passed on to sub-contractors or if the applicant/bidder is using a sub-contractor to demonstrate suitability. In this case, this must be submitted with the request to participate/the offer. A declaration of availability (see Declaration of Availability form) from the sub-contractor must also be submitted with the request to participate/the offer in case of hired competence. In case of partial performance by the sub-contractor, the declaration will be requested before the award of the contract.
XVII. Declaration of Availability - Sub-contractor Declaration (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Only to be completed in parallel with the "Sub-contractor Declaration" and signed by the sub-contractor if partial services are to be passed on to sub-contractors (performance by sub-contractor) or if the applicant/bidder is using a sub-contractor to demonstrate suitability (hired competence - see Sub-contractor form). In the event that more than one sub-contractor is being used, several copies of this form should be filled out. One declaration of commitment should be submitted per sub-contractor.
XVIII. Further bidder information - EU wide tendering procedures (so-called eForms) (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): In the context of the introduction of new stipulations for EU-wide tendering procedures (so-called eForms), public clients have been required since 25 October 2023 to publish the contractor information listed in any contract notices (previously contract award notices). 
Against this backdrop, must be provided for each bidder and each member of a bidding consortium the information listed on the relevant form with the proposal or the participation application in the case of a preliminary participation contest.
GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV.
However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Supporting documents:
- I. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with  by means of self-declaration): General declaration of the person making the declaration within the meaning of Section 126b BGB. If the person making the declaration is not named in the request to participate, the request to participate will be deemed to have not been submitted.

- IV. Self-declaration of suitability pursuant to Sections 123, 124 GWB (To be submitted with  by means of self-declaration): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form

- IX. Russia sanctions - Declaration on Regulation (EU) 833/2014 (To be submitted with  by means of self-declaration): On 08.04.2022, the Council of the European Union adopted Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of R

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