Public procurement notice: Contract Notice
Published: 2019-05-13
Buyer: Vygruppen AS
Country: NO
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 48440000 | 48441000 | 48442000 | 48443000
Submission deadline: 2019-06-07
Award criteria: The most economic tender

Technical requirements: The purpose of this tender is to enter into a contract with a 1 single supplier, which shall be the contractor's partner and supplier in a delivery which includes:
— a delivery model where the software is delivered as a Software as a Service (SaaS), rather than software purchase,
— support from modern systems to standardize the financial processes in the group, including the use of common financial systems,
— flexible and scalable solution that can quickly be adapted to the organization's requirements for change and change,
— appropriate integration with other IT applications, as the Vy Group today has a comprehensive and complex system portfolio.
With this agreement, the Vy Group wants to acquire a solution that addresses the Vy Group's needs and requirements for the financial system (hereafter “Solution”), processes and integrations. The scope of the solution is to be a new finance system with the following focus presented below.
— incoming invoice processing from receipt of invoice for payment and reconciliation, including maintenance of supplier register (option),
— outgoing invoice processing from creation of invoice basis for accounting of payment, including maintenance of customer register,
A detailed description of the procurement is to be found in the tender documents, and SSA-T and SSA-V agreements and its attachments.
There is an option to extend the agreement for 2 + 2 + 2 years, a contract duration of up to 10 years.
The supplier must have good and relevant expertise and experience from relevant projects in Scandinavia the last 3 years. The client requests references that are associated with Cloud solutions, and/or financial system equivalent to what is requested in this procurement. The references must be filled in Appendix O — Reference description and O1 — Reference list.
— incoming invoice processing from receipt of invoice for payment and reconciliation, including maintenance of supplier register.
The supplier must have delivered his duties and paid the taxes and fees that the supplier is obliged to pay in accordance with applicable legislation.
The certificate must not be older than 6 months from the deadline for submission of the application. Any arrears or other fraud must be justified.
For foreign suppliers, the requirement for documentation for paid taxes and fees must be equivalent to the requirements for such documentation in the company's home country.

Eligibility requirements: Requirement: The supplier must have delivered his duties and paid the taxes and fees that the supplier is obliged to pay in accordance with applicable legislation. Documentation requirements: For Norwegian suppliers, the documentation must be: 1) Tax certificate for Norwegian suppliers; 2) Tax certificate for VAT. The certificate must not be older than 6 months from the deadline for submission of the application. Any arrears or other fraud must be justified. If the applicant plans to use subcontractors, the tax certificate must also be submitted for these. For foreign suppliers, the requirement for documentation for paid taxes and fees must be equivalent to the requirements for such documentation in the company's home country. Requirement: The supplier must be a legally established company or group of such enterprises. Documentation requirements: Company certificate or equivalent from supplier's home state. Requirement: The supplier shall be able to deliver a solution with support for Norwegian and Swedish legislation for accounting and financial reporting. Documentation requirements: A brief description of how the solution meets legal and regulatory requirements shall be provided. Requirement: If the contractor processes personal data on behalf of the companies in the Vy Group, the data processing agreement shall be entered into, cf. Appendix N. Documentation requirements: Signed Data Processing Agreement, cf. Appendix N.