Public procurement notice: Contract Notice
Published: 2018-03-17
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35120000: Surveillance and security systems | 35400000: Military vehicles and associated parts | 35710000: Command and control systems
Estimated value:  DKK
Submission deadline: 2018-04-17
Award criteria: The most economic tender

Technical requirements: This notice concerns the establishment of a framework agreement regarding the acquisition of stand-alone shot detection systems. The framework agreement will have a duration of 4 (four) years with the option for renewal of the agreement 3 (three) times of 1 (one) year's duration.
The shot detection systems will be used by the Danish Defence in both domestic and international missions to provide warnings to the crew when a supersonic round is passing the vehicle. The system shall be able to geo-reference the location of the enemy shooters.
The system shall be a stand-alone system and work autonomously from other systems. By a stand-alone system, DALO means a shot detection system which consists of all the required components to identify,recognize and geo-reference the location of an enemy shooter, without the use of input from other 3rd party systems. Examples of 3rd party systems are Battle Management Systems, INU and/or GPS feeds (power is not considered 3rd party equipment).
The size of one sensor unit shall not exceed (H x W x L) 20 cm x 40 cm x 40 cm, as anonymity/discretion is required in some operations. The system will on an ad hoc basis be installed on different vehicles — both civilian and military non-armored vehicles.
The shot detection system is expected to operate both day and night in a variety of weather and climatic conditions ranging from freezing snowy conditions, through temperate wet and foggy conditions to hot conditions. The system shall furthermore be able to cope with i.a.vibrations and electromagnetic fields around the vehicles.
The framework agreement also covers related services including education, software updates and service, and support.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. nº 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The framework agreement must be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Appendix B for further information. The framework agreement contains a clause regarding information about the use of subcontractors.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged – but not obliged — to use it.
Be advised, that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act nº 1564 of 15.12.2015 – The Public Procurement Act.
Annual reports or excerpts hereof or other documentation stating the candidate's equity capital and equity ratio (equity ratio is calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100)) at the end of the last 3 (three) financial years), to the extent such information is available.
The candidate must have had a positive equity capital in each of the last 3 (three) financial years and furthermore an equity ratio of at least 5 % (five) for each of the last 3 (three) financial years.
If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity capital is the sum of all the participants’ equities and the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x100) in each of the last 3 (three) financial years available.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity capital and equity ratio (equity ratio is calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100)) at the end of the last 3 (three) financial years), to the extent such information is available.
The candidate must have had a positive equity capital in each of the last 3 (three) financial years and furthermore an equity ratio of at least 5 % (five) for each of the last 3 (three) financial years. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity capital is the sum of all the participants’ equities and the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x100) in each of the last 3 (three) financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity capital is the sum of the candidate’s and the entity or entities’ equity and the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 (three) financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent orsister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. Section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate.The list must contain a maximum of 5 (five) previously deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 (five), DALO will only consider the first 5 (five) deliveries on the list. Deliveries beyond that will be disregarded. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of each delivery should include a description of the delivered shot detection system incl. model. The description should also include a description of the size of the shot detection sensor unit (in cm H x W x L) delivered, whether the delivery is a man worn, fixed site or a vehicle mounted system, and whether the delivery concerns a stand-alone system that does not require input from 3rd party equipment (power is not considered 3rd party equipment). The description should also contain information on the date of each delivery, the quantity and/or value of each delivery, the recipient(s) of the delivery (specific names/countries are preferred, but not necessary — if no country-specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for each delivery, the candidate should state the date for the commencement and completion of the delivery. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the delivery should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum 1 (one) similar delivery within the past 5 (five) years prior to the deadline for the request to participate. Similiar deliveries mean, deliveries of shot detection systems, where the shot detection sensor unit shall not exceed (H x W x L) 20 cm x 40 cm x 40 cm.
A list of the most important similar deliveries (references), cf. Section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate.The list must contain a maximum of 5 (five) previously deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 (five), DALO will only consider the first 5 (five) deliveries on the list. Deliveries beyond that will be disregarded. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of each delivery should include a description of the delivered shot detection system incl. model. The description should also include a description of the size of the shot detection sensor unit (in cm H x W x L) delivered, whether the delivery is a man worn, fixed site or a vehicle mounted system, and whether the delivery concerns a stand-alone system that does not require input from 3rd party equipment (power is not considered 3rd party equipment). The description should also contain information on the date of each delivery, the quantity and/or value of each delivery, the recipient(s) of the delivery (specific names/countries are preferred, but not necessary — if no country-specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for each delivery, the candidate should state the date for the commencement and completion of the delivery. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the delivery should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum 1 (one) similar delivery within the past 5 (five) years prior to the deadline for the request to participate. Similiar deliveries mean, deliveries of shot detection systems, where the shot detection sensor unit shall not exceed (H x W x L) 20 cm x 40 cm x 40 cm.