Public procurement notice: Contract Notice
Published: 2019-04-03
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35810000: Individual equipment | 35813000: Military boots
Estimated value:  DKK
Submission deadline: 2019-04-29
Award criteria: The most economic tender

Technical requirements: The framework agreement for the helmets has a duration period for 7 years. The framework agreement regarding the spare parts and life extension has a duration period for 14 years because the helmets have a duration period for up till 14 years, if they are being properly maintained and the Supplier warrants for the lifetime.
This purchase consist of 2 framework agreements. The executive framework agreement is about the purchase of ballistic and non ballistic helmets with a duration for 7 years. The second framework agreement, which is an appendix to the executive framework agreement, is about the purchase of spare parts to the ballistic and non ballistic helmets, education and training as well as the purchase of life extension for the purchased ballistic and non ballistic helmets.This framework agreement has a duration for 14 years.
The life extension will be a part of the negotiation, why this might be removed from the framework agreement before the best and final offer (BAFO) is provided to DALO.
The Danish soldier will use the Ballistic helmets and NON ballistic helmets in the solution of common educational and operational tasks, both nationally and internationally. The ballistic helmets and NON ballistic helmets shall protect the soldiers head from fragments, projectiles, fallen objects and similar foreign objects. The ballistic helmet and NON ballistic helmet solution shall contain: Helmet Basic, Helmet Operative, Helmet NON Ballistic HIGH CUT, Helmet NON Ballistic HIGH CUT Maritime and Helmet Ballistic HIGH CUT. The requirements for each type of helmet is described in the requirement specification.
Helmet Basic has none to low ballistic protection, but shall protect against falling objects. Helmet Basic will primarily be used by conscripts as an exercise helmet. Helmet Basic is a low price helmet, which shall look similar in design, shape and weigh as Helmet Operative. Helmet Basic does not have bracket for Night Vision Goggle on the helmet and is only intended to be used nationally.
Helmet Operative has high ballistic protection, low weight and has bracket for night vision goggles and rails on both sides of the helmet for option to mount equipment. The helmet will be used in national and international training and operational situations.
Helmet Ballistic HIGH CUT has high ballistic protection, low weight and has bracket for night vision goggles and rails on both sides of the helmet. The helmet will primarily be used by special operation soldiers and soldiers in special functions. The helmet will be used in national and international training and operational situations.
Helmet NON ballistic HIGH CUT has the possibility of adding supplementary ballistic add-on protection, has bracket for night vision goggle, rails on both sides of the helmet. The NON ballistic HIGH CUT helmet will primarily be used by special operation soldiers and by soldiers in the maritime branch. The helmet will be used in national and international land and maritime training and operational situations.
The helmets must be fully functional with the accessories listed in Special Appendix 18. Special Appendix 18 will be made available after the prequalification.
The Danish Police and Ministry of Foreign Affairs of Denmark are also entitled to use the framework agreements.
Candidates are made aware that it is mandatory to deliver test specimens to DALO and The Danish Army in connection with the first indicative offer (INDO) and for the best and final offer (BAFO). The test specimens will be subject to a subject matter expert evaluation at the INDO, and a test at the BAFO. The test is described in more detail in Enclosure 4 which will be available after the prequalification.
For INDO there must be delivered 8 helmets and for BAFO there must be delivered 57 helmets (in differentied sizes and types). Furthermore there must be delivered various types of accessories/spare parts for BAFO. The test is expected to be conducted from week 40 - 48, 2019 (after BAFO). However, this may be subject to change. More information will be available after the prequalification.
The candidates shall not deliver test specimens in order to participate in the prequalification, however the candidates are encouraged to utilize the time during the prequalification period to insure timely delivery of the test specimens.
An information meeting for all prequalified tenderers will be held the 22.5.2019 at the premises of DALO.
Please note that the framework agreements contains an industrial cooperation with a total value of 25 % of the total value of the frameworks.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had a positive equity ratio for each of the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. section II.1.5). Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2. There are no further restrictions on the age of the references. If the delivery in question is ongoing, it is only the part of the supplies carried out and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regards to size, value, quantity or volume) of an ongoing delivery (reference) that has been carried out and completed at the time of the deadline for the request to participate. The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5. The description should also include a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery. The description should also contain information whether the deliveries was delivered to an armed force or whether the deliveries was delivered to an armed force at a NATO country. When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 3 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 3, DALO will only consider the first 3 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.