Public procurement notice: Contract Notice
Published: 2018-04-28
Buyer: Ministry of Defence, DSG, Defence Support Group (DSG)
Country: UK
Contract type: Supplies
Procedure: Competitive dialogue
CPV classification: 35420000: Parts of military vehicles
Estimated value:  GBP
Submission deadline: 2020-04-19
Award criteria: Lowest price

Technical requirements: Babcock DSG Ltd acting as agent on behalf of the UK Ministry of Defence is considering establishing a framework agreement, with no commitment on volume, to provide an enduring means of supply for General military vehicle consumables including but not limited to: Balter, Bedford, Cummins engine, Counter terrorist assault platforms, Dennis, Interim light equipment trailer, Rover, Manoeuvre support, Mobile tanker, Mobility terrain, Rapid intervention, Pinzgauer, Toyota land cruiser, 15 Tonne drops trailer, Ferguson, Mercedes Benz, Plant Tyres, Flat-tracks, FUCHS Reconnaissance, Fire pump trailers, Trackway expediants, MOT Equipment. The duration of the framework agreement shall be for 2 years, with 1+1 year options to extend.
It is the Authority’s intention is to invite to Tender up to 10 Economic operators to tender for the framework agreement, although the Authority reserves the right to proceed with more or fewer Economic operators. More Economic operators shall be accepted when a compliant PPQ is received with a joint 10th score and fewer Economic operators accepted when one or more compliant PPQ received. Only those Economic operators, who provide all mandatory information, are not subject to mandatory exclusion and pass all minimum eligibility criteria shall be invited to Tender.
The framework agreement procurement will be conducted on a sample of items that are representative to the range of items in scope of this requirement. A copy of the Annex shall be uploaded onto the DPQQ to provide a review of the line items. The coloured line items represent the Mandatory Line Items.
Successful tenderers shall be provided with NATO Stock numbers, any relevant available technical data (to include drawings, specifications etc.) and shall be informed of any required applicable compliance standards. Tenderers shall be expected to provide items which comply with the requirements of CSIS (the Codification support information systems maintained by the United Kingdom National codification bureau).
Tenderers should be aware that a failure to submit a Tender for all Mandatory Line Items listed in the Invitation to Tender (ITT) will result in that Tender being deemed non-compliant. Where no Tenderer submits a Tender for a Mandatory line item then that Mandatory line item shall be excluded from the evaluation and subsequent framework agreements.
(ii) satisfying a minimum threshold (achieving either the lowest price or the second lowest price for a specified number of items).
Full details of the framework agreement evaluation criteria and the Contract award decision process shall be provided in the ITT.
The Authority reserves the right to amend the framework agreement to include further in scope items, which are not materially different in character and so not substantially change the terms of the framework agreement, post Contract award. Each of the Contractors appointed to the framework agreement shall be provided with a list of new in scope items if required. Each Contractor shall be entitled to supply firm prices and lead times for those items within a specific timeframe. It is the Authority’s intention that compliant items would be added to the relevant Contractor’s Contract based on lowest price on a line by line basis.
The Authority’s expectation is that prices under the terms of the framework agreement shall be firm (not subject to any adjustment) for 2 years. The Authority’s requirement is that prices for the option years remain unchanged. The Authority will consider a re-negotiation of the prices for the option years, but any such increase
(ii) in any event must not exceed an increase greater than 2 % or the RPI rate increase over the relevant period, whichever is the lesser.
For the avoidance of doubt, unless the Authority accepts (in its sole discretion) an increase to the pries as described in this paragraph, the prices under the terms of the framework agreement for the first 2 years shall apply to the option years.
Any resulting Contracts shall contain a set of Key performance indicators (KPIs) to measure performance in areas such as delivery and quality, and shall include financial remedies for poor performance.
In accordance with the Governments agenda, the Authority shall publish the ITT and Contract documents online. Further guidance shall be provided with the ITT.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with Babcock DSG Ltd. Babcock DSG Ltd shall require the group to form a legal entity before entering into the Contract.
The estimated annual Contract Value is 5 000 000,00 GBP If the estimated annual Contract value is greater than 40 % of the economic operators turnover, the Authority reserves the right to exclude the economic operator from being selected to tender except where the economic operator provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability.

Eligibility requirements: The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.
The estimated annual Contract Value is 5 000 000,00 GBP If the estimated annual Contract value is greater than 40 % of the economic operators turnover, the Authority reserves the right to exclude the economic operator from being selected to tender except where the economic operator provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability.
The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail. The requirement as stated in the Dynamic PQQ (DPQQ) shall prevail.