Public procurement notice: Contract Notice
Published: 2018-04-13
Buyer: Southside Housing Association Ltd
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 45232430 | 71313000: Environmental engineering consultancy services | 71630000 | 79993100 | 90913100
Estimated value: 250000 GBP
Submission deadline: 2018-05-21
Award criteria: The most economic tender

Technical requirements: Southside Housing Association wish to appoint a suitably qualified Service provider to carry out control and prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.
To ensure that Southside Housing Association is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication “The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems”.
The contract will be let as a measured term contract and will include monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.
The association may take up an option to extend the current contract to further properties which they currently own or factor or may come to own or factor during the currency of the contract. Initially the successful supplier may be engaged to identify any further properties where prevention and control of Legionella may be required due to the existence of communal tanks.
In response to 2D.1.1 Suppliers should provide this information where it is known and in particular for any laboratory they intend to engage for water testing services.
Question reference 4B.1.2: Bidders will require to have an average yearly turnover for the last 3 years of a minimum of 90 000 GBP. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.
Question reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup /started trading.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Question reference 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
In response to Question 4C.1.2 bidders will be required to provide 3 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope and nature similar to the Works as described in part II.2.4. The example contracts must have been worked on in the last 3 years and demonstrate fully the relevant experience to deliver the works. This will require written narrative to describe the similarities between the example contracts and this procurement. The example projects should be within a housing environment. The example contracts must have been on-going for at least 3 months and the bidder must be able to provide evidence of this.
In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies /laboratories who they can rely upon to carry out the water testing requirements of the contract.
In response to 4C.10 Bidders will be required to state the proportion of the works they intend to sub-contract.
In response to 4D.1 (1.1 and 1.2) - Quality assurance schemes and environmental management standards - The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), and the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality management procedures and health and safety procedures can be provided and provide this information.
4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information.
If the bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.


Award value: 250000