Public procurement notice: Contract Notice
Published: 2016-10-06
Buyer: University of Edinburgh
Country: UK
Region: Edinburgh, City of
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 72222300: Information technology services
Submission deadline: 2016-11-01
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh wishes to appoint a Supplier who will undertake to provide an overall solution for lecture recording as described in the Descriptive Document.
We will apply a Competitive Dialogue procedure because of specific circumstances related to the project's nature, complexity and legal and financial make-up.
Tenderers must self-certify adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T, and may be required to submit Means of Proof at a later stage. When completing the ESPD, tenderers must have regard for the specific selection requirements detailed in Section III of this OJEU Notice. Following assessment of ESPDs and specific technical mandatory requirements, we will invite 3 shortlisted tenderers to participate in a dialogue and to submit tenders. After completion of the dialogue, tenderers will be requested to submit a final clarified offer post negotiation.
Installation will commence April 2017 with a phased Installation, however, it is envisaged the majority will rolled from April 2017 to September 2017 and the remaining rooms over a further 12-month period.
Support and Maintenance should not commence or be paid for until installation is complete and acceptance has been signed off. Approach to be determined during dialogue.
For further information, please see the draft Invitation to Participate Document, attached to this project in PCS-T.
This Procurement will be conducted as a Competitive Dialogue and the whole process will be conducted via the Public Contract Scotland-Tender (PCS-T) Portal. All queries about this procurement must be made via the PCS-T messaging system. For information only, draft of the Invitation to Participate Document will be attached to the project in PCS-T. Only the shortlisted tenderers will submit a response to this document at a later stage.
Stage 1 — Pre-Qualification via the ESPD (Scotland) and Technical Minimum Standards. The ESPD asks tenderers general questions; when completing, tenderers must have regard for the statements in this OJEU Notice that detail specific requirements. Tenderers must:
a) Pass the minimum standards in ESPD Section 4B in the PCS-T Qualification envelope. Statements for these questions can be found in Section III.1.2) of this Notice.
b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3) (‘List and brief description of selection criteria’) of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The 3 highest scoring tenderers will be invited to participate in dialogue.
c) Verify technical minimum standards out-with the ESPD located within the Declaration Box of the Qualification Envelope on PCS-T.
Stage 2 — Invitation to Participate in Dialogue document (ITPD). ITPD responses must be received no later than the date and time detailed within the ITPD documentation.
After receipt of the responses, the University will invite suppliers to begin the dialogue process. During dialogue sessions, each supplier will present solution options and we will engage in further discussion with that supplier. The purpose of these sessions is to discuss the approach and best option for the University. A break out area/room will be provided to the supplier to conduct any internal discussion between their own organisations.
It is anticipated that 3 rounds of dialogue will occur, however, it is at the discretion of the University to extend these sessions if required.
Stage 3 — Following the issue by the University of the final ITT, tenderers will be asked to produce a response which will be evaluated in line with the quality questionnaire. This will be scored accordingly by the evaluation team and under the award criteria noted in the ITPD.

Eligibility requirements: Not applicable to this procurement exercise.