Public procurement notice: Contract Notice
Published: 2025-05-12
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30200000 | 30230000 | 30233000 | 30233100 | 30233132
Estimated value: 40000000 NOK
Submission deadline: 2025-06-09
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Demand:

Tenderers shall have a good and well-functioning environmental management system, based on ISO 14001, Miljøfyrtårn, EMAS or equivalent, which is third-party certified by an accredited certification body.

Documentation requirement:

Copy of a valid system certificate issued by an accredited certification body*

*The contracting authority shall accept other documentation for equivalent measures if the tenderer cannot obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures are equivalent to the requested standard/system.
Demand:

Tenderers must have the financial capacity to execute the contract.

The tenderer is required to be credit worthy, minimum A, in accordance with Dun & Bradstreet ́s service riskguardian suite (https://riskguardian.bisnode.no), or have the financial capacity to execute the contract based on the contracting authority ́s discretion.

Documentation requirement:

The Contracting Authority will carry out their own assessment of the supplier's finances through RiskGuardian Suite. Tenderers can enclose other necessary information if they believe that RiskGuardian Suite does not provide a correct picture of the financial situation.

The RiskGuardian Suite service includes all Nordic countries. As a general rule, the Contracting Authority will not accept credit ratings from other company and accounting information systems than RiskGuardian Suite due to equal treatment of the tenderers. Foreign tenderers outside the Nordic countries will, however, use and accept credit appraisal through Dun & Bradstreet ́s service Credit (https://credit.dnb.com/).

Tenderers that the contracting authority cannot find a RiskGuardian Suite (or Credit for suppliers outside the Nordic countries), e.g. newly established tenderers who have not built up a basis for a credit rating, must enclose a declaration/guarantee from a parent company/owner/bank or similar financing institutions, regarding the company's financial and economic position.
This requirement only applies to Norwegian tenderers.

Demand:

Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions and the tenderer must not have significant arrears.

Any arrears or other irregularities must be justified.

Documentation requirement:

Tenderers shall document the requirement through the certificate "Information on tax and duties". The certificate shall be of the type "RF-1507" and not "RF-1316".

Tenderers can order this in Altinn on behalf of their company (requirements for role in Altinn for order: accountant worker, limited signing right, or auditor ́s worker).

When ordering, state Ålesund municipality as the recipient, so that the contracting authority gets a copy of the certificate directly to its inbox in Altinn.

Read more about the certificate here: https://www.skatteetaten.no/skjema/opplysninger-om-skatt-og-avgift/
Demand: 

Tenderers are required to have experience from at least 1 similar assignment in the last 3 years. Similar assignments mean the sale of network equipment and/or server and storage equipment with a value of minimum NOK 1 million excluding VAT. 

Documentation requirement:

The Excel document "the tenderer's experience" shall be completed. For each reference assignment, information shall be provided on the assignment ́s content (assignment description), value, date of the assignment, contracting authority, gender neutral preferred at the contracting authority with email address and telephone number.
Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected.

All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.

All prices stated in the tender include licence costs over a 5 year contract period.

Definition of cost price: 

If the supplier even produces the item, the cost price is what it costs to produce the item. Then costs such as the purchase of raw materials and costs that apply to the production itself, such as electricity, labour and so on, will be included in the cost price.
If the item is purchased externally, then it is the tenderer's purchase price plus freight etc. (in to the supplier), minus any discounts/bonuses, which make up the item's cost price. Can also be referred to as intake food.
Cost price shall be collected on the following date: Wednesday 28 May

NB! Tenderers are not allowed to offer goods with a negative mark-up percentage in the competition. The offered crackdown shall be equal or smaller throughout the entire contract period.

Evaluation:

When assessing the price, a hybrid model with break point 1 will be used. The total price for sub-contracts 1 and 2 will be evaluated separately. The attached template for the evaluation model is attached. 

The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
The award criteria consists of 2 sub-criteria:

The sub-criterion "Miljømerke" will be weighted 70% of this award criteria. 
The sub-criterion "Recyclable materials" is weighted 30% of this award criteria.

Orientation:

The tenderer will be assessed on the following:

Whether the products are environmentally labelled

To what degree the products consist of recyclable materials
Orientation:

Tenderers shall fill in the annex "Requirement Specification" for the lot(s) for which they submit a tender.

Evaluation:

This award criteria will be assessed based on the tenderer ́s description of the award criteria. A total procurement assessment of the described system will be carried out during the evaluation.
The objective of the agreement is to meet the customer's need for network and server products. The framework agreement is divided into two sub-contracts:

Sub-contract network products will be WLAN controllers, access points, switches, routers and computer cabinet equipment.

Sub-contract server and storage products, relevant products can be rack servers, hyper converged systems and storage.

Comments on the contract:

Tenderers can offer used equipment in mini competitions and with direct call-offs for procurements under NOK 100,000.000. (Tenders shall be clearly stated if the tenderer offers used products)
If purchases under NOK 100,000 excluding VAT, the customer can choose to make direct call-offs with the tenderer who delivered the best tender.
Anywhere within the participating municipalities ́ municipal borders.
Renewal lenght is 12 months