Public procurement notice: Contract Notice
Published: 2018-06-09
Buyer: Yleisradio Oy
Country: FI
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 32000000 | 48900000 | 72000000
Submission deadline: 2018-07-27
Award criteria: The most economic tender

Technical requirements: Finnish Broadcasting Company, “Yle”, invites You to take part in a tender competition for a Media Logistics System. Yle is looking for a new system to manage and operate various media logistics processes. Processes are going to be managed and monitored end-to-end basis and degree of process automation is expected to increase to improve the efficiency while also enabling controlled manual user tasks. Comprehensive file and metadata management capabilities, flexible system integrations and high-end process automation and management functionalities are the foundation for the planned system. Planned primary processes to be supported are related to program and clip video material and metadata logistics including ingest, processing, quality check and archiving. Additionally optional processes will be related to material publishing to social media and OVP and joint production process with Yle and external parties. Procurement procedure will be a negotiated procedure.
With this tender competition Yle is looking for a new Media Logistics system to manage and operate various media file processes (i.e. media file logistics workflows in more detail) efficiently. The system is expected to provide comprehensive media file and metadata management functionalities and powerful process management functionalities in an as configurable and flexible manner as possible. In more detail, the system is going to be used for consolidating Yle’s media logistics process onto a single platform in order to establish operational efficiency and control. Through system integration and all the relevant data being in a single system, the degree of automation and efficiency in end-to-end processes is planned to be significantly increased, which is one of the ultimate goals. But since fully automated processes are not possible, there is great need for user task management functionalities alongside process automation. Through the more controlled and transparent media logistics workflows, Yle will gain valuable insight for decision making and solid base for possible future improvements and additional needs. Rapidly evolving technology and ever changing environments stress the importance of a comprehensive workflow management tool and flexible system integrations. The system is expected to be able to basically integrate to any system that might be used within the processes. Yle is looking for a single off-the-shelf solution / platform that is a highly modifiable and configurable product as such. Since the system is planned to be operated nearly 24/7 for the next 5-10 years, high availability, usability, configurability and flexibility of the user interface is essential. Ease of use is also highly valued. Note, the system is expected to be used by Yle's both internal and external users.
In addition to the system / solution software platform, Yle is going to need 3rd level software support and continuous development from the supplier. The chosen system supplier will carry the main responsibility of the project, including planning, installation, configuration, training and system support. However, Yle and Yle’s local partners (e.g. 2
Yle estimates that a sufficient level of competition will be reached by choosing 3-8 candidates to participate the procedure. Also by limiting the number of the candidates Yle will be able to carry out the negotiation procedure cost-effectively.
Yle will require the ESPD form to be completed by each candidate and their subcontractors, and each operator, if the proposal is made by a group of tenderers.
The candidate shall be registered in the professional or trade register of its domicile country, if the candidate is obliged to register to these registers according to its domicile country’s national law. The candidate shall also be registered in the Prepayment Register and the Employer Register in accordance with the Act on Prepayment of Tax, and shall be registered as VAT-liable in the Value-Added Tax Register in compliance with the Value-Added Tax Act before the procurement decision is made, if the candidate is obliged to register to these registers according to its domicile country’s national law. If the candidate is a group, these requirements shall be met by all its members individually. If subcontractors are participating the delivery, they must meet these requirements individually. The candidate must provide relevant certificates upon request.
The candidate's economic standing and financial solvency shall be sufficiently stable to provide the deliveries agreed upon in the contract. Please see the requirements set in the ESPD form and below. If the candidate consists of a group, the requirements must be met by all its members individually — with the exception of the required turn over, which can be met by summarising the turnovers of all the members of the group. The candidate must provide relevant certificates upon request.
Sufficient Turnover: The candidate's turnover for the latest accounting period must be minimum 2 000 000 EUR.
The candidate / member of a group / subcontractor participating the delivery must have a minimum credit rating (credit worthiness) A, according to Credit Rating system from AAA, the highest, to C, the lowest, rated by well known and established credit rating agency. If the candidates rating cannot be found, the candidate's situation will be evaluated through the last 3 audited financial statements and/or another similar statement.
The candidate must have a professional risk indemnity insurance policy with a minimum insured amount of 2 000 000 EUR (two million euros).
Note: In addition to ESPD form, a candidate must give a detailed information of mandatory references using Appendix 2 — References. If requested, the candidate shall provide relevant certificates.
Sufficient level of experience: a candidate must have at least tree (3) references that fulfill requirements described in Appendix 2 — References. Tenderer shall fill in the ESPD form and give more detailed information about references and contact details to the Appendix 2 — References.

Eligibility requirements: The candidate shall be registered in the professional or trade register of its domicile country, if the candidate is obliged to register to these registers according to its domicile country’s national law. The candidate shall also be registered in the Prepayment Register and the Employer Register in accordance with the Act on Prepayment of Tax, and shall be registered as VAT-liable in the Value-Added Tax Register in compliance with the Value-Added Tax Act before the procurement decision is made, if the candidate is obliged to register to these registers according to its domicile country’s national law. If the candidate is a group, these requirements shall be met by all its members individually. If subcontractors are participating the delivery, they must meet these requirements individually. The candidate must provide relevant certificates upon request.