Public procurement notice: Contract Notice
Published: 2018-03-20
Buyer: Ministry of Defence, Agencies/Misc, Other
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79600000
Estimated value: 8500000 GBP
Submission deadline: 2018-04-24
Award criteria: The most economic tender

Technical requirements: DE and S has a requirement to establish a framework of Executive Search partners for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals.
For Lot 1 only, and as detailed in SC2 Contract Conditions Annex A to Schedule 5, submissions will only be accepted from multi practice executive search firms with more than 5% of market share of net fee income as identified by Executive Grapevine annual market share rankings of UK Executive Search Market 2016-2017.
DE and  S has a requirement to establish a multi-supplier framework of Executive Search Support for 6 distinct Lots, who can help us attract and hire the best talent in the market for the top levels of our management structure, in both permanent and interim roles. We need to get access to top talent, build our brand in the senior marketplace and use our freedoms around pay and reward to secure the very best individuals. We want to build relationships with external suppliers so they get to know DE and S and understand our business, our culture and senior leaders.
The role of the Executive Search Framework Contractor for each of the 6 framework Lots, will be to work face to face with HR, the business and key stakeholders, including our Chief Executives Committee and Senior Leadership Group to define and advise the correct person specification for each role, utilising market data to advise potential candidate sources that will provide access to the most relevant and high quality candidates per role. For permanent recruitment, it is expected that in-depth research based market mapping will be conducted to identify and approach potential candidates, introducing DE and S in a compelling way in order to attract them to the opportunity on offer. Framework Contractors will conduct a thorough assessment of all candidates before recommending the most suitable individuals to DE and S, and subsequently managing these individuals through the selection process of shortlist and interview stages before securing the preferred candidate.
Lot 1 is reserved for the highest profile roles at DE and S. Typically these roles will be the most senior at DE and S, but not exclusively. All roles will be of the most reputational and strategic importance to the organisation. Roles that present an opportunity for business critical succession planning are also included. The emphasis is on management and leadership as opposed to technical expertise. Typical remits include General Management, Executive and Director level leadership.
The Contract duration for each Lot is expected to be 2 years from the framework establishment, with a further 2 option years anticipated. The Framework Contract will run for an initial period of 2 years from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance in each Lot.
Firm prices are sought for all permanent recruitment work under the Contract. nterim recruitment will be subject to Firm daily rate price bandings.
The competition is being conducted under the PCR 2015 Open Procedure. This is a live Invitation to Tender and Bidders must respond directly to this ITT by obtaining the ITT documents published on the Government’s Contracts Finder website (www.gov.uk/contracts-finder) and completing the Suitability Assessment Questionnaire (SAQ) on the Contract Notice for this requirement on Defence Contracts Online (DCO) (https://www.contracts.mod.uk/).
This Cyber Risk classification of this requirement is defined as Low. Tenderers wishing to tender for this requirement are required to complete a Cyber Security Supplier Assurance Questionnaire.
There will not be a separate pre-qualification stage, bidders conference or any further publication/issue of these ITT documents. The full ITT document set is only available through the Contracts Finder website.
— complete the Suitability Assessment Questionnaire (SAQ) within this Contract Notice by the due date/time. Access Code: Y966BX5GJU,
— complete a Cyber Security Supplier Assurance Questionnaire by registering on https://supplier-cyber-protection.service.gov.uk/ and entering the reference: RAR-Y9ZF5MPY,
— download the published ITT Documents for this requirement from Contracts finder and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date / time. All required information is given in this documentation.
The Authority retains Options to proceed to each of the Contract Years 3 and 4 of each Contract Lot, subject to the Authority’s continued requirement for the Framework Contractors’ services under the Framework Agreement following completion of each Contract Year. The Framework Contractors hereby grant to the Authority irrevocable Options to proceed to future Contract Years at the firm prices stated in the Schedule of Requirements (Schedule 2). The Authority will not be obliged to take up the Option(s) and if the Authority elects not to take up the Option(s), the Framework Agreement will be deemed to have expired at the end of Contract Year 2 or Contract Year 3 if Contract Year 4 is not taken up.
No business whatsoever is guaranteed under any resulting framework agreement indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation will be paid if a resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.


Award value: 8500000