Public procurement notice: Contract Award Notice
Published: 2024-05-29
Buyer: Kvam Herad
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48814000: Medical information systems | 48814200 | 72250000: System and support services
Estimated value: 2500000 NOK
Award criteria: cost, quality

Technical requirements: The competition will be held in accordance with the Public Procurement Act from 17 June 2016 no. 73 (LOA) with the accompanying regulations of 12 August 2016 no. 974 (FOA), as well as the provisions in this qualification documentation and the tender documentation. The competition will be held as TED - Negotiated Procedure in accordance with the regulations Parts I and III. All interested tenderers can present a request for participation in this procedure. Tenderers who are qualified will be invited to submit a tender.

About the later tender phase (STAGE 2):

There can be a first reduction of the number of tenders before the negotiations, based on the award criteria stated in 1.3 in stage 2, with the weighting stated there. Negotiations will only be carried out if the contracting authority, after the tenders have been received, considers it appropriate. Tenderers must therefore submit their best tender and cannot expect to be invited to negotiations. Negotiations can be made on all sides of the tender and minutes will be kept from the negotiations. Revised tenders must be submitted in writing.

The Contracting Authority has set aside time for negotiations Wednesday 07.02.2024. Tenderers are asked to keep the day off.

The contracting authority points out that the exceptions in accordance with the regulations §13-2 a, c and d will be used for the procurement.

The procurement is announced in the DOFFIN and TED database.
Kvam municipality shall procure a new system for a doctor ́s office.

The system shall be a cloud based multitenant SaaS system and generally available on PCs. The EPJ system shall be a flexible work tool that shall cover patient journals, communication, time books and payment at the family doctor ́s office and emergency doctor surgery. The number of fasst doctors' homes is 11, and the solution must have 2 journal bodies – one for gps in the municipality, and one for emergency doctor surgeries (this must be separated from the gp).

Licences shall be ordered and cancelled as needed for the contracting authority.
The current system shall be converted/imported to the offered system, so that relevant data on each patient is available in the offered system. The tenderer will be responsible for this being done. 4 databases shall be merged to 1 joint database for all the doctor's offices in the herad, with the exception of the emergency doctor surgery.

The value of the procurement is estimated to be above the EEA threshold. The volume is an estimate and is not binding for the contracting authority.

See the procurement documents for further information.

A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender.


Winner: WebMed EPJ AS
Number of bids: 3