Public procurement notice: Contract Notice
Published: 2016-08-12
Buyer: Wigan Council
Country: UK
Region: Cheshire
Contract type: Services
Procedure: Open procedure
CPV classification: 50000000 | 50200000 | 50230000 | 50232000 | 50232100
Estimated value: 1188200 GBP
Submission deadline: 2016-09-12
Award criteria: The most economic tender

Technical requirements: The purpose of this tender is to establish a framework agreement for visual and structural inspection and testing services of street lighting columns and traffic sign poles (or other similar structures) to determine their condition which can be accessed by organisational bodies participatory to the framework. The framework agreement will consist of 9 lots based on indicative, strength and other test methods that are specified in the Institution of Lighting Professionals (ILP) Technical Report 22 ‘Managing a Vital Asset: Lighting Supports’.
Organisational bodies participatory to the framework agreement are located in Cheshire, Greater Manchester, Lancashire and Merseyside, United Kingdom.
The purpose of this tender is to establish a framework agreement for visual and structural inspection and testing services of street lighting columns and traffic sign poles (or other similar structures) to determine their condition which can be accessed by organisational bodies participatory to the framework. The street lighting equipment will generally be located on trunk roads, main roads, residential streets, footpaths, car parks and other similar areas. Visual and structural inspection and testing shall be applied to steel, stainless steel, aluminium and concrete lighting units. The street lighting units will typically be circular, hexagonal or octagonal in cross section and will typically be 4 metres, 5m, 6m, 8m, 10m or 12m in height. Traffic sign units will typically be circular or box in cross section and will typically be 2,2 metres, 3m, 4m or 5m in height. Occasionally, fold-down street lighting columns or traffic sign poles may be included. Street lighting columns and traffic sign poles will mainly be of the planted root type, however on occasion they will be of a flange plate type.
The framework agreement will consist of 9 lots based on indicative, strength and other test methods that are specified in the Institution of Lighting Professionals (ILP) Technical Report 22 ‘Managing a Vital Asset: Lighting Supports’. All of the test methods must meet the recommendations of that report and follow the guidance of the British Standards Institute's BS5469 and BS EN 40. The services provided must comply with all the standards and regulations stated in the specification within the Invitation to Tender document. It is the intention to appoint between 3 and 5 providers to each lot (subject to there being sufficient tenderers who satisfy the criteria laid down within the tender process).
Call-off contracts will be awarded on a direct award basis, with the contracting bodies assessing which provider's tender offers the Most Economically Advantageous Tender for their testing requirements from the different types of tests/lots. This provider and/or combination of providers will be appointed as the 1
The services provided under the framework agreement will be made available to members and associate members of the Association of Greater Manchester (AGMA) and other participating authorities and organisational bodies as named within this Contract Notice. The Invitation to Tender documentation contains further details on those organisations intending to use the framework agreement at its outset, with the estimated number of inspections to be called-off from the framework agreement being shown for indicative purposes only within the Invitation to Tender documentation. None of the named organisations will however be obliged to procure through the framework agreement. Economic operators should note that inclusion on the framework agreement is not a guarantee that any call-off contracts will be awarded.
The framework agreement will initially run for a period of 2 years and will allow for 2 further periods of extension of 12 months each. The maximum duration of the framework agreement will be 4 years.
The duration of the framework agreement stated is 48 months, based on an initial period of 2 years and allowing for 2 further periods of extension of 12 months each. There will however be no obligation to extend the framework agreement beyond its initial period.
Organisational bodies participatory to the framework agreement are located in Cheshire, Greater Manchester, Lancashire and Merseyside, United Kingdom.
The purpose of this tender is to establish a framework agreement for visual and structural inspection and testing services of street lighting columns and traffic sign poles (or other similar structures) to determine their condition which can be accessed by organisational bodies participatory to the framework. The street lighting equipment will generally be located on trunk roads, main roads, residential streets, footpaths, car parks and other similar areas. Visual and structural inspection and testing shall be applied to steel, stainless steel, aluminium and concrete lighting units. The street lighting units will typically be circular, hexagonal or octagonal in cross section and will typically be 4 metres, 5m, 6m, 8m, 10m or 12m in height. Traffic sign units will typically be circular or box in cross section and will typically be 2,2 metres, 3m, 4m or 5m in height. Occasionally, fold-down street lighting columns or traffic sign poles may be included. Street lighting columns and traffic sign poles will mainly be of the planted root type, however on occasion they will be of a flange plate type.
The framework agreement will consist of 9 lots based on indicative, strength and other test methods that are specified in the Institution of Lighting Professionals (ILP) Technical Report 22 ‘Managing a Vital Asset: Lighting Supports’. All of the test methods must meet the recommendations of that report and follow the guidance of the British Standards Institute's BS5469 and BS EN 40. The services provided must comply with all the standards and regulations stated in the specification within the Invitation to Tender document. It is the intention to appoint between 3 and 5 providers to each lot (subject to there being sufficient tenderers who satisfy the criteria laid down within the tender process).
Call-off contracts will be awarded on a direct award basis, with the contracting bodies assessing which provider's tender offers the Most Economically Advantageous Tender for their testing requirements from the different types of tests/lots. This provider and/or combination of providers will be appointed as the 1
The services provided under the framework agreement will be made available to members and associate members of the Association of Greater Manchester (AGMA) and other participating authorities and organisational bodies as named within this Contract Notice. The Invitation to Tender documentation contains further details on those organisations intending to use the framework agreement at its outset, with the estimated number of inspections to be called-off from the framework agreement being shown for indicative purposes only within the Invitation to Tender documentation. None of the named organisations will however be obliged to procure through the framework agreement. Economic operators should note that inclusion on the framework agreement is not a guarantee that any call-off contracts will be awarded.
The framework agreement will initially run for a period of 2 years and will allow for 2 further periods of extension of 12 months each. The maximum duration of the framework agreement will be 4 years.
The duration of the framework agreement stated is 48 months, based on an initial period of 2 years and allowing for 2 further periods of extension of 12 months each. There will however be no obligation to extend the framework agreement beyond its initial period.

Eligibility requirements: Providers performing any of the Street Lighting Visual and Structural Inspection and Testing Services required within the framework agreement should ideally be accredited for the appropriate work categories under the Highway Electrical Registration Scheme (HERS), the Contractors Health and Safety Assessment Scheme (CHAS), the United Kingdom Accreditation Service (UKAS), or equivalent. All provider staff employed in the operation of carrying out the visual inspection or structural testing should ideally be G39/1 competent; where the testing requires the provider's staff to access the interior of the lighting unit, by removal of the lighting unit door, this is a mandatory competency requirement. The services must be supervised by a person qualified and accredited in accordance with Section 67 of the New Roads and Street Works Act 1991 and an accredited operative must be on-site at all times when the services are in progress. Tenderers shall provide details of the competent persons and their qualifications in particular with due regard to their role in using testing equipment, carrying out testing procedures, health and safety, accessing of lighting columns and working at height and on the highway. All of the required services must be provided in accordance with the guidance from BS5649 / BS EN 40 and ILP Technical Report 22 ‘Managing a Vital Asset: Lighting Supports’ and be in accordance with all of the latest standards and regulations stated and listed in the Specification for this service within the Invitation to Tender document. Applicants must complete a ‘Statement Relating to Good Standing’ to confirm that their organisation is not in breach of the provisions of Regulation 57 of The Public Contracts Regulations 2015. For all requirements relating to suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation and in particular the detailed Specification of the framework agreement within ‘Section 7: Service Requirements’, and ‘Section 3: Evaluation Process’, ‘Section 5: Questionnaire Completion’, ‘Section 6: Selection Questionnaire’, ‘Section 9: Award Questionnaire’, ‘Section 10: Tender Check-list and Supporting Documents’, ‘Section 11: Statement Relating to Good Standing’ and ‘Section 16: Terms and Conditions of Framework Agreement’.

Award value: 1188200