Public procurement notice: Contract Notice
Published: 2019-03-20
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 71314000: Energy and related services | 71314200: Energy management services
Estimated value: 1100000 GBP
Submission deadline: 2019-04-24
Award criteria: The most economic tender

Technical requirements: Renfrewshire Council wish to appoint a contractor to provide a BMS and bureau service, condition surveys, integration of existing systems with the Councils IT network, creation of an energy dashboard, creation of floorplans, janitorial training, new BMS installs, installation of temperature sensors and installation of thermostatic radiator valves.
Renfrewshire Council currently has 70 sites which contain various BMS system types including Distech, Trend, Siemens, Priva, Delta and IEI. A contractor is required to integrate all sites on to a common platform which will be accessed over the Councils corporate network, provide condition surveys, creation of an energy dashboard, creation of floorplans, bespoke janitorial training, new BMS installations at any new locations identified throughout the contract period, installation of temperature sensors and installation of thermostatic radiator valves.
The contract will be in the form of an NEC3 term service short contract April 2013 and additional “Z” clauses.
The Council will have the sole discretion, to extend the contract on 2 separate occasions for 12 months each occasion up to a maximum contract period of 5 years.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— public and products liability insurance: minimum 10 000 000 GBP sterling each and every claim (but in the aggregate for products),
Statutory third party motor vehicle cover in accord with the provisions of the current Road Traffic Act 1988 (as amended). A valid MV certificate should be provided in the company name.
It is recommended that bidders review their own D&B Failure Score in advance of submitting their ESPD Submission. If, following this review, bidders consider that the D&B Failure Score does not reflect their current financial status; the bidder should give an explanation within the ESPD Submission, together with any relevant supporting independent evidence.
Where the bidder is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their ESPD Submission in order that the Council may assess these to determine the suitability of the bidder to undertake a contract of this size.
Where a consortium bid is received, the D&B Failure Score of the lead provider shall be assessed. In the event that the lead providers D&B failure score is below 20 the Council will assess the remaining consortium members and at least 1 consortium member should meet this criteria.
Where the bidder intends to subcontract more than 25 % of any contract value of a single subcontractor, the bidder may be required to provide a D&B comprehensive report on all the subcontractors they intend to utilise. The Council reserves the right to request 1 copy of all subcontractor last 2 financial years' audited accounts and details of significant changes since the last financial year end.
4B.5.1 Bidders unable to commit to the levels of insurance detailed above may be assessed as a fail and be excluded from the procurement process.
4B.6 Bidders who do not achieve a minimum D&B Failure Score of 20 and above and fail to provide any additional explanation or supporting information may be assessed as a fail and be excluded from the procurement process.
Bidders who do not provide sufficient financial information as they consider that their D&B Failure Score does not reflect their current financial status by the tender deadline may be assessed as a fail and be excluded from the procurement process.


Award value: 1100000