Public procurement notice: Contract Notice
Published: 2023-03-03
Buyer: Trondheim kommune
Country: NO
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 42961100 | 44500000 | 44520000 | 44521000 | 44521110
Estimated value: 60000000 NOK
Submission deadline: 2023-04-03
Award criteria: The most economic tender

Technical requirements: Trondheim Municipality, hereafter called the contracting authority and/or contracting authority, invites tenderers to a contest with negotiations for an electronic lock system (eLock).
The system can consist of different types of equipment, but the main system must not consist of using a key box.
A framework agreement will be signed for the offered equipment, and a SSA-L contract for the delivery of an administration system. These contracts are to be seen as a whole, but they will have separate provisions on the duration. This means that the contract for the administration system can end at a different time than the framework agreement for the procurement of equipment, for example, if the contracting authority enters into a new contact for equipment with another supplier with a different administration system, but at the same time would like to use the equipment delivered in this contract for its lifetime.
eLock will be used at persons living at home who receive health and care services, currently approx. 6000 patients. The system must include both eLock units that will be installed by the different entrance doors of patients, and an administration system that the eLocks are connected to and that can be used for, amongst other things, access control. The system must also include the accompanying infrastructure and equipment such as an app for mobiles, electronic key, key updaters, etc.
At first the system will be used by the safety patrol, home care service, and food distribution service in Trondheim Municipality. In time it is expected that the system will be used by more municipal actors that provide services to persons living at home, for example, the home help service, the physiotherapy service, occupational health services, etc. Trondheim Renholdsverk (TRV) has an option to use the contract, as the doors they use are also used by Trondheim Municipality. It is therefore necessary that the system can be scaled and further developed so that more units can have access to the same door.
In Trondheim Municipality there will be a need for interaction and integration with other computer systems, e.g., access control via Azure AD and interaction with Velferdsteknologisk Knutepunkt (VKP), Helseplattformen (electronic patient journall), Locus Care Alarm (including Locus Mobile on tablet) and Rover (mobile user platform for Helseplattformen). The safety patrol currently use Locus Care Alarm, Locus Mobile and Rover.
If the system is to be used from employees' mobiles, tablets, etc., it must be coordinated with the IT system that approves, administers, and distributes all software that is used on such devices. Both the safety patrol, home care service, and food distribution service use joint mobiles (not personal mobiles).
Upon implementation, the tenderer must assemble and install the equipment at approx. 6000 patients in the municipality. After the implementation (in the framework agreement period), new eLock units will be procured via the municipality's e-commerce system as ordinary call-offs under the framework agreement. The tenderer must then offer the procurement of eLock units both with and without assembly/installation.
See the tender documentation with annexes, as well as information in the Mercell portal for further details, including the table with contest information that includes, amongst other things, the requirements specification, price sheet, criteria, contracts, and other available annexes.
Option for Trondheim Renholdsverk to enter the contract. See the tender documentation for further details.
Registered in a trade register or company register. Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex.
Minimum qualification requirements. Requirement: Tenderers must be a legally established company. Documented by a company registration certificate or equivalent.
Other economic and financial requirements. With regard to any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that: Minimum requirements for qualification requirements. Requirement: Tenderers must have the necessary economic and financial capacity to carry out the contract - Tenderers must be credit worthy, class A. Creditworthiness against a guarantee is not accepted. For recently established tenderers, a certificate showing score A/N is sufficient. Documentation requirement: Credit assessment of the tenderer, not older than 6 months from the deadline for receipt of tenders. The evaluation will be based on the last known fiscal figures with an indication of how the credit rating has developed during the last three years. The evaluation must be issued by a company with a credit information licence from the Norwegian Data Protection Authority. See www.datatilsynet.no. The result of the credit appraisal shall be stated as a categorised score (letter of number) against a defined scale. Recently established tenderers must substantiate the financial capacity for the implementation of the assignment or other documentation, e.g. accounting figures and a bank guarantee.
Only for public goods deliveries: The tenderer has, in the reference period, carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years' experience and can take experience from the period before the last three years into consideration. Minimum qualification requirements. Requirement: Tenderers must have experience from similar assignments. For newly founded tenderers, it is sufficient that the proposed key personnel have experience from equivalent assignments. Documentation requirement: An overview of the most important deliveries of goods or services that the tenderer has carried out in the last three years, together with information on the contract´s value, delivery date or execution and the name of the recipient.
Technical personnel or technical units. Tenderers can command the following technical personnel or technical units, particularly those who are responsible for quality assurance: For technical personnel or technical units that do not directly belong to the tenderer's company, but is the capacity that the tenderer will rely on, cf. part II, paragraph C, particular ESPDs must be completed. Minimum qualification requirements: Tenderers must have sufficient capacity to carry out the assignment. Documentation: Overview of the number of man labour years with competence in important professional fields for the execution of this delivery.

Eligibility requirements: Registered in a trade register or company register. Tenderers must be registered in a company register or trade register in the member state where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum qualification requirements. Requirement: Tenderers must be a legally established company. Documented by a company registration certificate or equivalent.

Award value: 60000000