Public procurement notice: Contract Notice
Published: 2019-12-11
Buyer: Ministry of Defence, C&C, Other
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 50211000: Repair and maintenance services of aircraft
Estimated value:  GBP
Submission deadline: 2020-01-23
Award criteria: The most economic tender

Technical requirements: Repair and maintenance services of aircraft. Repair, maintenance and logistic support services to aircraft. The requirement is for the provision of technical and logistics support services at RAF Odiham and RAF Benson for the chinook force and puma force. The contracted support will provide on and off aircraft engineering to chinook, puma and associated equipment. The majority of the services are for chinook force (approximately 70 %), the support to puma force is primarily to alleviate pressures due to Op TORAL (support to NATO in Kabul). In addition to engineering, the provision of logistic, administrative and training support will also be required at RAF Odiham and RAF Benson. An element of administration support will be required at AACen Middle Wallop.
Outputs may change depending on the on-going requirements of the authority and additional tasks, within trade boundaries, may be requested. The following range of services will be required.
(a) on aircraft engineering. aircraft mechanical/avionic maintenance at senior supervisor, supervisor and technician level outputs;
(c) GOLDesp Boundary Cell. To deliver the required output, using producers, supervisors and senior supervisors across RAF Odiham and Benson, including provision of GOLDesp training;
(d) administration. supervision and clerking in engineering records, voucher progress and equipment supply group;
(f) weapons maintenance. Small arms weapons maintenance and supervision, e.g. L85A2 rifle and Glock pistol;
(g) survival equipment maintenance. Flying clothing, life raft, harness maintenance, supervision and support;
(i) infra-red counter measures (IRCM) bay logistics support. IRCM Bay transaction processing and receipt and dispatch activity;
(j) supply provision. Within ECI, forward delivery, fuels and lubricants, clothing and barrack stores, tech supply group, general engineering flight supply and tool issue centre;
(k) motor transport (MT) driving and supervision. C, D and E licensed driving, supervision and senior supervision.
The contractor will be provided with at least 4 weeks’ notice of the requirement to work at other locations. Other, shorter-duration, temporary work at other UK locations may be required at shorter notice; the Authority will provide as much notice as possible.
An indemnity, guarantee or bank bond may be required to support the contract. The Ministry of Defence/authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
Specific conditions will be set out in the invitation to tender. Payment will be by the MOD's e-procurement/contracting purchasing and finance (CP&F) system. A contractor will need to use Exostar in order to use CP&F. Payment will be made in arrears and following the acceptance of the services.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Eligibility requirements: (a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance requirements are set out in Part 1 of the pre- qualification questionnaire. Two years audited accounts (if available) or equivalent information is required. Check: This is sort through a dynamic pre-qualification questionnaire.
The estimated annual contract value is 6 000 000 GBP. If the estimated annual contract value is greater than 25 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include: 1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and 2) Stating whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures. (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) Technical capability selection criteria are set out in Part 2 of the pre-qualification questionnaire. A Supplier will need to have SC security clearance.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided. (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property. (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures. (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) Technical capability selection criteria are set out in Part 2 of the pre-qualification questionnaire.
A Supplier will need to have SC security clearance.
The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at the level of SC security clearance by describing the required facility security clearance (FSC) granted by its national or designated security authority.
The authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor: 1) Requires access to classified information at SC security clearance; and 2) Fails to provide evidence to the satisfaction of the authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.