Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2016-02-26
Buyer: Croydon Council
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72253200: Computer systems support services
Estimated value: 6374781 GBP

Technical requirements: Call off from a Framework Agreement for the provision of Oracle One System Support and Hosting, for shared Financial, HR and Payroll Services.
During 2012, the London Boroughs of Barking and Dagenham, Brent, Croydon, Havering, Lambeth and Lewisham (Partner Councils) jointly procured a contract to provide an ERP (Enterprise, Resource and Planning) solution based on Oracle Technology.
In 2012 a framework agreement was set up by the London Borough of Lambeth for 2 Lots. Lot 1 was for system implementation and Lot 2 for systems support and hosting. Lots 1 and 2 were awarded to Capgemini. The framework agreement allowed other named boroughs to call-off from the framework agreement. The London Borough of Croydon was a named borough and therefore called off from the framework agreement for Lot 1 and Lot 2. Each of the 6 partner
Councils have separate contracts under the same framework. Under Lot 1 the 6 partner Councils implemented Oracle ERP and this went live on the 4.8.2014. The current call
1.The implementation of the One Oracle system was delayed by one year, and as so the Partner Councils need time to get full value from the system before transitioning to a new solution.
5.There would be significant complexities and risk in extracting, transferring and loading the data on new servers.
6.The position under the extension is similar in terms of price, the service is the same and includes a stricter measuring regime so that the Partner Councils are better able to manage the service more effectively.
8. There is reference in the OJEU notice for the framework from which the contract was called off to it not being restricted to 4 years duration (therefore the market was on notice of a possible longer contract term.
9. The template call off contract forming part of the Framework contains referencing to the Council's ability to extend the term.
10. The increased value over the term of the extension does not shift economic power in the contractor's favour.
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 30 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances,award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.


Number of bids: 0