Public procurement notice: Periodic Indicative Notice With Call For Competition
Published: 2016-07-20
Buyer: Fluxys Belgium S.A.
Country: BE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72261000: Software support services | 72263000: Software implementation services | 72264000 | 72265000: Software configuration services | 72266000: Software consultancy services
Submission deadline: 2016-08-24
Award criteria: The most economic tender

Technical requirements: — Any information given shall be completed and/or substantiated when requested by contracting entity. At its sole discretion, contracting entity may decide that applicants may update their application file in any phase of this selection and award procedure.
— After submission of its file, the applicant should immediately notify contracting entity of any subsequent changes which might affect the information provided, and this during the whole award procedure.
— Contracting entity hereby informs applicants that the selection phase may take longer than 6 months.
— It is noted that any information given constitutes a selection criterion, which will be evaluated on quality. Some of the criteria are excluding criteria, in which case this will be explicitly mentioned. Any false or fraudulous information constitutes a ground for exclusion, as will any deliberate insufficient or inaccurate information. If not deliberate, same may result in a lower evaluation score (if not on an excluding criterion).
— If not excluded, selection files will be evaluated on the quality of the (content of the) information provided, taking into account a comparison with the other applicants' files, taken into account the following order of priority of the selection criteria:
Economical/Financial Situation, as in III.2.2); Technical Capacity, as in III.2.3); Personal situation, as in III.2.1) (see hereafter).
— Applicants have to send 1 paper printed and 1 USB/CD-version of their application file by 12:00 of the date as specified in ‘Time-limit for receipt of expressions of interest’. Except if a new date is announced by a Corrigendum on SIMAP, files received after this date and files without USB/CD-version are automatically excluded.
— Applicant will be excluded if the application file does not contain all requested information in exactly the same order as listed in Section III.2 “‘Conditions for participation’”.
A clear and univocal “‘cross reference table’” linking applicant's standard information with the listing in point III.2) would be the only acceptable alternative.
— Applicant shall clearly mention the company's full name, including RPR number, VAT number, full address, legal form and leader of the consortium (if applicable).
— In case of a consortium at least a ‘letter of consent’ between consortium members shall be presented and all members of the consortium have to provide the required information. If not all information is provided for each of the proposed consortium partners, the applicant file of the consortium is immediately excluded as a whole and will not be transformed in a stand alone qualification file of one (or more) of the consortium partner(s).
— their acceptance without any reservation, of Belgian law, regulations and standards applicable for the Scope of Work;
— their commitment to comply with contracting entity's specifications when responding to the invitation to tender, if selected by contracting entity;
— having similar projects as specified in the scope of work as their main activity (or at least a major part of it);
— that they have staff who are proficient in Dutch, French or English in order to understand technico-commercial enquiries and/or contract negotiations;

Eligibility requirements: Preliminary remarks regarding the selection procedure: — Any information given shall be completed and/or substantiated when requested by contracting entity. At its sole discretion, contracting entity may decide that applicants may update their application file in any phase of this selection and award procedure. — After submission of its file, the applicant should immediately notify contracting entity of any subsequent changes which might affect the information provided, and this during the whole award procedure. — Contracting entity hereby informs applicants that the selection phase may take longer than 6 months. — It is noted that any information given constitutes a selection criterion, which will be evaluated on quality. Some of the criteria are excluding criteria, in which case this will be explicitly mentioned. Any false or fraudulous information constitutes a ground for exclusion, as will any deliberate insufficient or inaccurate information. If not deliberate, same may result in a lower evaluation score (if not on an excluding criterion). — If not excluded, selection files will be evaluated on the quality of the (content of the) information provided, taking into account a comparison with the other applicants' files, taken into account the following order of priority of the selection criteria: Economical/Financial Situation, as in III.2.2); Technical Capacity, as in III.2.3); Personal situation, as in III.2.1) (see hereafter). 2.1.0) Personal situation and general requirements: — Applicants have to send 1 paper printed and 1 USB/CD-version of their application file by 12:00 of the date as specified in ‘Time-limit for receipt of expressions of interest’. Except if a new date is announced by a Corrigendum on SIMAP, files received after this date and files without USB/CD-version are automatically excluded. — Applicant will be excluded if the application file does not contain all requested information in exactly the same order as listed in Section III.2 “‘Conditions for participation’”. A clear and univocal “‘cross reference table’” linking applicant's standard information with the listing in point III.2) would be the only acceptable alternative. — Applicant shall clearly mention the company's full name, including RPR number, VAT number, full address, legal form and leader of the consortium (if applicable). — In case of a consortium at least a ‘letter of consent’ between consortium members shall be presented and all members of the consortium have to provide the required information. If not all information is provided for each of the proposed consortium partners, the applicant file of the consortium is immediately excluded as a whole and will not be transformed in a stand alone qualification file of one (or more) of the consortium partner(s). 2.1.1) When applying, the applicants will expressly declare in one signed letter: — their acceptance without any reservation, of Belgian law, regulations and standards applicable for the Scope of Work; — their commitment to comply with contracting entity's specifications when responding to the invitation to tender, if selected by contracting entity; — that they are established in a EU member state or in an EFTA country; — having similar projects as specified in the scope of work as their main activity (or at least a major part of it); — that they have staff who are proficient in Dutch, French or English in order to understand technico-commercial enquiries and/or contract negotiations; — that they are prepared to sign a confidentiality agreement upon request of contracting entity; 2.1.2) When applying, the applicants will expressly declare in one signed letter, they: a) are not in a situation of bankruptcy, liquidation, ceasing business, composition or preventive composition or a similar situation which exists in their national laws and rules, b) have not been convicted through a res judicata sentence for an offence liable to affect their professional morality, c) have not committed a serious offence whatsoever, on a professional level, and which the contracting entity can establish by any means, 2.1.3) When applying, following information is to be enclosed (or clearly listed with indication ‘not available’): — a copy of their company organisation structure (organisation chart) indicating the names of responsible staff where relevant; — the total number of staff of their company during the last 3 years, as well as the staff turnover rate; — a list of their customers for similar projects (if applicable).