Public procurement notice: Contract Notice
Published: 2017-01-20
Buyer: The Council of the Borough of Kirklees
Country: UK
Region: Calderdale, Kirklees and Wakefield
Contract type: Services
Procedure: Open procedure
CPV classification: 71530000: Construction consultancy services
Estimated value: 400000 GBP
Submission deadline: 2017-02-20
Award criteria: The most economic tender

Technical requirements: Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for consultancy services relating to the provision of condition surveys. The successful economic operators will undertake condition survey commissions on the range of Sites/Locations/assets which are owned/occupied by the contracting authority; including, but not necessarily limited to the carrying out and/or updating of existing full and partial asset management plan (‘AMP’) condition surveys. For each condition survey, the economic operators shall be expected to submit a completed report, fully updated CAD plan(s) and digital photographs of all pertinent defects and external elevations, labelled to include reference, location and nature of defect.
Tenders are invited by the contracting authority from economic operators with relevant experience and ability to demonstrate sufficient capacity for consultancy services relating to the provision of condition surveys. The successful economic operators will undertake condition survey commissions on the range of Sites/Locations/assets which are owned/occupied by the contracting authority; including, but not necessarily limited to: (i) the carrying out and/or updating of existing full and partial asset management plan (‘AMP’) condition surveys. For each condition survey, the economic operators shall be expected to submit a completed report, fully updated CAD plan(s) and digital photographs of all pertinent defects and external elevations, labelled to include reference, Location/Site, and nature of defect; (ii) undertaking visual inspections of fabric, mechanical and electrical elemental groups, broken down by sub-element and including work at high level, in tanks rooms, ceiling voids and ducts (where accessible), but excluding extensive dismantling and testing; (iii) to submitting and receiving prior approval of method statements connected with any work required at high level or in confined spaces; (iv) liaising with the contracting authority and its staff, service users, customers, tenants, clients and stakeholders to make arrangements to conduct surveys and carry out inspections required to obtain information to produce accurate condition surveys; (v) follow a systematic approach to:
c) subject to Condition 14 of the Articles of Framework Agreement and Conditions of Contract, safeguard the health and safety of all Council staff, service users, customers, tenants, clients and stakeholders;
grade the condition of elements and sub-elements using a four (4) part categorisation A-D as follows:
The Framework Agreement will initially run for a period of twenty-four (24) months with the successful economic operators, with the provision to extend the Framework Agreement by up to a maximum of two (2) further twelve (12) month extension periods.
In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (‘SQ’) within the Suppliers Submission Document (File 2.0), which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above. Contracts awarded under the Framework Agreement will be awarded on the basis of the Commissioning Process and Framework Operation as set out in File 6.0 of this Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.
See Section 4 of the Selection Questionnaire (‘SQ’) (see Part A of File 2.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above). Economic operators must submit either a copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either:
a) a statement of the turnover, Profit and Loss Account/ Income Statement, Balance Sheet/ Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;
b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or
c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:
b) the relationship to the economic operator completing the SQ; the organisation's company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).
See Section 8.1 of the SQ (see Part A of File 2.0 of the Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above).
Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the Commencement Date of the Framework Agreement, the levels of insurance cover indicated below:
a) Employer's (Compulsory) Liability Insurance — ten million Pounds Sterling (10 000 000 GBP) (for any one incident or series of incidents arising out of one event);

Eligibility requirements: In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (‘SQ’) within the Suppliers Submission Document (File 2.0), which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above. Contracts awarded under the Framework Agreement will be awarded on the basis of the Commissioning Process and Framework Operation as set out in File 6.0 of this Tender Document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.

Award value: 400000