Public procurement notice: Contract Notice
Published: 2016-12-02
Buyer: Bergen Kommune [Bergen municipality]
Country: NO
Region: Hordaland
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34130000: Motor vehicles for transport of goods | 34136000 | 50111000: Fleet management and maintenance services
Estimated value: 200000000 NOK
Submission deadline: 2017-01-19
Award criteria: Lowest price

Technical requirements: Bergen municipality's framework agreement for leasing vehicles with a permitted total weight of up to 3.5 tons expires and a new framework agreement is needed.
Administration of all the municipality's vehicles, also including vehicles that were not procured under this contract or previous equivalent contracts, including self-owned vehicles. There are currently a total of approx. 800 vehicles. The contract applies to the procurement of new vehicles in the contract period, and administration of the municipality's fleet of vehicles in the agreement period, in accordance with the contracting authority's environmental-political ambitions It is very difficult to estimate the scope of the reduction, but the contracting authority considers it realistic to reduce the fleet of vehicles with approx. 10 %.
Administration of vehicles including, amongst other things, ordering new vehicles, administration of fuel cards, service, maintenance, repairs, replacement vehicles for breakdowns, damage regulation, insurance, tyre hotel, toll money scheme, sale/disposal of vehicles, comprehensive reporting to Bergen municipality and the operation of a database with all the necessary information. Furthermore
Contributions, advice and input for developments in the vehicle area — including appropriate organisation of the municipality's total transport needs that shall be covered with vehicles.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/62800705.aspx]]. Then follow the instructions on the website.
Requirement: The tenderers shall have their tax and VAT payments in order. Documentation: Tax Certificate, issued by Altinn, the Tax office or the Tax Collection Office. The certificate shall not be issued more than 6 months prior to the tender deadline. Foreign tenderers are to provide certificates from corresponding authorities in the countries where they are registered for tax. If the authorities in the respective countries do not issue such authorisation, the tenderer must present a self-declaration regarding whether there are arrears on taxes and if so, the amount of these. The self declaration must be signed.
Requirements: The tenderer shall be a legally established company. Documentation: Company Registration Certificate, which has been issued no more than 6 months before the tender deadline. Confirmation of registration in a trade or business register as prescribed by the law of the country in which the supplier is established (applies to foreign companies).
Finance. Requirements: the company's solidity. The tenderer must have sufficient economic and financial capacity to complete the contract. The tenderer can document their economic/financial capacity in the following ways: — Credit rating report from companies that have a licence from Datatilsynet [the Norwegian Data Protection Authority] to operate a credit information company in Norway, possibly from a company with equivalent certification in a member country in the EU/EEA. The credit rating report must be based on updated accounting information. — The last year's Annual Financial Statement including the board's annual report and the auditor's statement. Recently established companies that cannot present approved annual accounts can submit the accounts that have been completed. — Appropriate bank/parent company guarantees and/or relevant liability insurance. The Contracting Authority will regard bank/parent company guarantees or relevant liability insurance as suitable if these documents cover the Contracting Authority's financial risk where the tenderer does not have the financial or economic capacity to fulfil the contract. The Contracting Authority's financial risk means economic loss caused by non fulfilment of the contract. Parent Companies providing guarantees must document that they themselves comply with the requirement for ‘the company's solidity’. The tenderer is free to provide other information that can be seen as relevant for the assessment of whether the company's solidity requirement is fulfilled. The Contracting Authority reserves the right to obtain credit rating reports.
Requirements: Implementation ability — personnel. The tenderer is required to show good ability to carry out the assignment in accordance with the needs of the Contracting Authority. The tenderer is therefore required to have sufficient capacity to be able to implement the assignment. Documentation: Overview of the company's total manpower.
Requirement: Experience from similar assignments. The tenderer is required to have good experience with providing vehicle administrative services. Applies for assignments of an equivalent extent and complexity. Documentation: The tenderer must complete Attachment 3 — Reference Form, concerning the 5 principal relevant deliveries in the last 3 years, including their value, time frame and the contracting authority or recipient.
Requirements for quality management. The assignment requires tenderers to have quality management systems. Documentation (to be provided in one of the following ways): Description of the company's procedures regarding quality management, with emphasis on quality assurance, resource management, managements' responsibility, and continuous analysis and improvement. If the tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.

Eligibility requirements: Requirement: The tenderers shall have their tax and VAT payments in order. Documentation: Tax Certificate, issued by Altinn, the Tax office or the Tax Collection Office. The certificate shall not be issued more than 6 months prior to the tender deadline. Foreign tenderers are to provide certificates from corresponding authorities in the countries where they are registered for tax. If the authorities in the respective countries do not issue such authorisation, the tenderer must present a self-declaration regarding whether there are arrears on taxes and if so, the amount of these. The self declaration must be signed. Requirements: The tenderer shall be a legally established company. Documentation: Company Registration Certificate, which has been issued no more than 6 months before the tender deadline. Confirmation of registration in a trade or business register as prescribed by the law of the country in which the supplier is established (applies to foreign companies). Finance. Requirements: the company's solidity. The tenderer must have sufficient economic and financial capacity to complete the contract. The tenderer can document their economic/financial capacity in the following ways: — Credit rating report from companies that have a licence from Datatilsynet [the Norwegian Data Protection Authority] to operate a credit information company in Norway, possibly from a company with equivalent certification in a member country in the EU/EEA. The credit rating report must be based on updated accounting information. — The last year's Annual Financial Statement including the board's annual report and the auditor's statement. Recently established companies that cannot present approved annual accounts can submit the accounts that have been completed. — Appropriate bank/parent company guarantees and/or relevant liability insurance. The Contracting Authority will regard bank/parent company guarantees or relevant liability insurance as suitable if these documents cover the Contracting Authority's financial risk where the tenderer does not have the financial or economic capacity to fulfil the contract. The Contracting Authority's financial risk means economic loss caused by non fulfilment of the contract. Parent Companies providing guarantees must document that they themselves comply with the requirement for ‘the company's solidity’. The tenderer is free to provide other information that can be seen as relevant for the assessment of whether the company's solidity requirement is fulfilled. The Contracting Authority reserves the right to obtain credit rating reports. Requirements: Implementation ability — personnel. The tenderer is required to show good ability to carry out the assignment in accordance with the needs of the Contracting Authority. The tenderer is therefore required to have sufficient capacity to be able to implement the assignment. Documentation: Overview of the company's total manpower. Requirement: Experience from similar assignments. The tenderer is required to have good experience with providing vehicle administrative services. Applies for assignments of an equivalent extent and complexity. Documentation: The tenderer must complete Attachment 3 — Reference Form, concerning the 5 principal relevant deliveries in the last 3 years, including their value, time frame and the contracting authority or recipient. Requirements for quality management. The assignment requires tenderers to have quality management systems. Documentation (to be provided in one of the following ways): Description of the company's procedures regarding quality management, with emphasis on quality assurance, resource management, managements' responsibility, and continuous analysis and improvement. If the tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.
Finance. Requirements: the company's solidity. The tenderer must have sufficient economic and financial capacity to complete the contract. The tenderer can document their economic/financial capacity in the following ways: — Credit rating report from companies that have a licence from Datatilsynet [the Norwegian Data Protection Authority] to operate a credit information company in Norway, possibly from a company with equivalent certification in a member country in the EU/EEA. The credit rating report must be based on updated accounting information. — The last year's Annual Financial Statement including the board's annual report and the auditor's statement. Recently established companies that cannot present approved annual accounts can submit the accounts that have been completed. — Appropriate bank/parent company guarantees and/or relevant liability insurance. The Contracting Authority will regard bank/parent company guarantees or relevant liability insurance as suitable if these documents cover the Contracting Authority's financial risk where the tenderer does not have the financial or economic capacity to fulfil the contract. The Contracting Authority's financial risk means economic loss caused by non fulfilment of the contract. Parent Companies providing guarantees must document that they themselves comply with the requirement for ‘the company's solidity’. The tenderer is free to provide other information that can be seen as relevant for the assessment of whether the company's solidity requirement is fulfilled. The Contracting Authority reserves the right to obtain credit rating reports.
Requirements: Implementation ability — personnel. The tenderer is required to show good ability to carry out the assignment in accordance with the needs of the Contracting Authority. The tenderer is therefore required to have sufficient capacity to be able to implement the assignment. Documentation: Overview of the company's total manpower. Requirement: Experience from similar assignments. The tenderer is required to have good experience with providing vehicle administrative services. Applies for assignments of an equivalent extent and complexity. Documentation: The tenderer must complete Attachment 3 — Reference Form, concerning the 5 principal relevant deliveries in the last 3 years, including their value, time frame and the contracting authority or recipient. Requirements for quality management. The assignment requires tenderers to have quality management systems. Documentation (to be provided in one of the following ways): Description of the company's procedures regarding quality management, with emphasis on quality assurance, resource management, managements' responsibility, and continuous analysis and improvement. If the tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.