Public procurement notice: Contract Notice
Published: 2017-12-21
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35800000: Individual equipment and supplies | 38000000 | 38330000 | 38630000 | 38631000
Estimated value:  DKK
Submission deadline: 2018-02-04
Award criteria: The most economic tender

Technical requirements: The objective of this tender is to ensure that DALO for the next 7 years will be able to provide handheld binoculars (further called binoculars), handheld binoculars with built-in laser range finder (further called LRF-binoculars) and compact handheld Laser Range Finders (further called LRF).
The tender procedure concerns one contract notice divided into 2 contract lots regarding 2 separate framework agreements. The framework agreements are not identical and the requirement specifications "Appendix A" are also not identical, but specific for each contract lot. Each contract lot is, therefore, subject to their own contractual conditions further specified in the framework agreements.
Binoculars, LRF-binoculars and the LRF are to be used mainly by the individual soldiers as part of their personal equipment, both in real combat situations, as well as training, across all Danish Defence branches and in varying environmental and weather conditions across the globe.
The binoculars, LRF-binoculars and the LRF are to be used along with the soldiers' and unit's other equipment, such as weaponry and sensors.
The binoculars and LRF-binoculars are to be used with a focus on surveillance, orientation, observation, fire control (utilising a built-in reticle) and identification of targets and are to be primarily utilised by infantry squad leaders and armoured vehicle commanders.
The LRF is to be primarily used with a focus on momentary range measurement prior to engaging the target with the dismounted infantry squad’s handheld weaponry such as a 7,62 mm light machine gun, as well as relevant target identification using the distance data.
It is of paramount importance that DALO will be able to purchase relevant spare parts and accessories to the binoculars, LRF-binoculars and LRF as well as have the possibility to receive repair assistance and necessary training for user instructors and technical staff. Therefore, the framework agreements will have a sustainment part included.
As part of the tender procedure and prior to awarding the contracts, tests will be conducted to evaluate and verify that the binoculars, LRF-binoculars and LRF included in the tenderers' offer comply with the demand of DALO and to evaluate the offers. The tests are scheduled to take place in the spring 2018 and are expected to be conducted at the Danish Defence locations in Denmark.
The exact method and the intended tests will be described in the tender material. DALO intends to use the framework agreements for current purchases of binoculars, LRF-binoculars and LRF, but DALO shall not be obliged to buy any minimum quantity of binoculars, LRF-binoculars nor LRF.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments.
At present, this is Danish consolidation act. no. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The framework agreements must be conducted in consideration of social responsibility and it contains a labor clause, please see Appendix B for further information. When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged to use it. Be advised, that DALO shall exclude a tenderer which has an unpaid overdue debt of DKK 100,000 or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable.
DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138 (1-4) of the Danish Act no. 1564 of 15.12.2015 — The Public Procurement Act.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The below applies to both contract lot 1 and contract lot 2: — the candidate must have had a positive equity ratio each the last 3 financial years, — the equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100), — please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/ which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5, and a clear indication if the deliveries are sustainment arrangements to binoculars, LRF-binoculars and/or LRF. The description should also include a description of the candidate's participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary, if no country-specific information is included, the candidate is asked to provide as much a generic information as possible about the delivery as e.g. NATO country/non-NATO country). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 15 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 15, DALO will only consider the first 15 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. For contract lot 1 the following applies: — the candidate must demonstrate experience, within the past 5 years prior to the deadline for the request to participate, with similar deliveries of which at least one delivery must contain a minimum of 500 binoculars, and at least one delivery must contain minimum one LRF-binoculars. For contract lot 2 the following applies: — the candidate must demonstrate experience, within the past 5 years prior to the deadline for the request to participate, with similar deliveries that in total amount to at least 500 LRF.
A list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/ which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5, and a clear indication if the deliveries are sustainment arrangements to binoculars, LRF-binoculars and/or LRF. The description should also include a description of the candidate's participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary, if no country-specific information is included, the candidate is asked to provide as much a generic information as possible about the delivery as e.g. NATO country/non-NATO country). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 15 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 15, DALO will only consider the first 15 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
For contract lot 1 the following applies: — the candidate must demonstrate experience, within the past 5 years prior to the deadline for the request to participate, with similar deliveries of which at least one delivery must contain a minimum of 500 binoculars, and at least one delivery must contain minimum one LRF-binoculars. For contract lot 2 the following applies: — the candidate must demonstrate experience, within the past 5 years prior to the deadline for the request to participate, with similar deliveries that in total amount to at least 500 LRF.