Public procurement notice: Contract Notice
Published: 2020-12-18
Buyer: University of Glasgow
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48814000: Medical information systems
Submission deadline: 2021-01-08
Award criteria: The most economic tender

Technical requirements: PURCH1886 Provision of Laboratory Information Management System (LIMS) For The Lighthouse Lab In Glasgow (LliG)
PURCH1886 provision of Laboratory information management system (LIMS) For The Lighthouse Lab In Glasgow (LliG)
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
PURCH1886 Provision of Laboratory information management system (LIMS) For The Lighthouse Lab In Glasgow (LliG)
The Lighthouse Lab in Glasgow is looking to procure a Laboratory information management system (LIMS) to enhance its operation. The scope of this procurement is for the supply of a LIMS, the provision of installation and implementation services, training in the use of the LIMS and ongoing maintenance and technical support on a 24/7/365 basis.
— Product liability insurance with a limit of indemnity of not less than ten million pounds sterling (GBP 10 000 000) in relation to any one claim or series of claims;
— Public liability insurance with a limit of indemnity of not less than five million pounds sterling (GBP 5 000 000) in relation to any one claim or series of claims;
— Employer's liability insurance with a limit of indemnity of not less than five million pounds sterling (GBP 5 000 000);
— Professional indemnity insurance with a limit of indemnity of not less than one million pounds sterling (GBP 1 000 000) in relation to any one claim or series of claims;
The Covid-19 outbreak has given rise to an urgent need for the supply of a Laboratory Information Management System (LIMS) for the Lighthouse Lab in Glasgow (LLIG). The current system is under contract to the Department of Health and Social care (DHSC) and has now expired. This is operating on a rolling contract basis. The University is now required to procure its own LIMS system for longevity of the LLIG and this has to be in place by 1st Feb 2021 when the current rolling agreement with the DHSC will no longer be available to the University. This does not give the University sufficient time to comply with the standard open procedure timescales for this procurement. The University considers this to be a state of urgency which it has duly substantiated for the purposes of using the accelerated procedure. Accordingly, the University is using the accelerated time limits permitted under the PC(S) 2015 regulation 28(5) in respect of this procurement.
Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox security: postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.university of Glasgow may publish the names and contact details of companies who have been issued with a questionnaire on its website.