Public procurement notice: Contract Notice
Published: 2016-01-21
Buyer: Education and Training Foundation
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 71356300 | 72253000: Helpdesk and support services | 72253100: System support services | 72261000: Software support services
Submission deadline: 2016-02-18
Award criteria: The most economic tender

Technical requirements: Since 1993 the Staff Individualised Record (SIR) for Further Education (FE) colleges, and more recently the workforce surveys for independent providers, have been collecting and reporting information about the state of the further education and skills workforce. The most recent reports can be found here: http://www.et-foundation.co.uk/supporting/research/fe-workforce-data-reports-2013-14/
The Foundation now wants to ensure that the SIR is directly useful to providers, as well as being an effective source of workforce data for the FE sector. To that end, we are progressing a project to refresh the data that the SIR collects, provide tools to enable providers to submit their data, and a dashboard so that providers can quickly access an overview of their data and benchmark themselves against similar providers.
This ITT is the final of three ITTs associated with the Foundations' SIR collection described below. It covers the provision of information, advice and guidance services. The first ITT, already awarded, covered technical development of the service, while the second ITT covered hosting and data services.
In this ITT we are seeking a partner to provide front of house services to engage and support colleges wishing to register and submit a return and suppliers wishing to ensure their applications can export data files are correctly formatted and compatible with the SIR service.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=169255
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The contract will be awarded from 8.3.2016 to 7.3.2018 for the delivery of all the Outputs and Deliverable listed in this Tender Specification document. Subject to the availability of funding and the sufficiently high quality performance of the successful tenderer during the initial phase of the contract, we reserve the right to extend the contract for up to a maximum of 2 years.
An indicative budget of 20 000 GBP (inclusive of VAT) for this financial year (2015/16) and followed by approximately up to a maximum of 70 000 GBP (inclusive of VAT) for each year of operation, which totals an indicative budget for the initial contracting period of up to a maximum of 160 000 GBP (inclusive of VAT). In our opinion this ITT is not covered by the VAT exemption as defined in section 1.
Please note that our budget for each financial year is dependent on the allocation agreed by the Department for Business, Skills and Innovation.
Subject to the availability of funding and the sufficiently high quality performance of the successful tenderer during the initial phase of the contract, we reserve the right to extend the contract for up to a maximum of 2 years.
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

Eligibility requirements: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process. (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession. (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register. (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process. (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation. (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established. (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established. (1) All candidates will be required to provide a reference from their bank. (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures. (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
(1) All candidates will be required to provide a reference from their bank. (2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures. (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.