Public procurement notice: Contract Notice
Published: 2017-10-03
Buyer: AHDB
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72316000: Data analysis services
Estimated value: 192000 GBP
Submission deadline: 2017-11-03
Award criteria: The most economic tender

Technical requirements: AHDB currently source Foodservice data through a third party. The data monitors protein performance across the UK Foodservice industry. Access to this data allows AHDB to analyse the sector and the channels that make up Foodservice and monitor the performance of key sector-related products. The information is used, by AHDB to inform the industry on the latest trends and look at potential implications for AHDB sector-related products. The information is used at business meetings/presentations and also in the media in response to requests for market information/commentary.
AHDB have spilt the Foodservice data procurement into Lots 1 and 2, the specification for both are the same with the main variant between the lots being shown below:
Lot 1) Proposal to best meet AHDB ‘Core requirements’ specification within a budget of 48 000 GBP per annum;
The UK Foodservice sector is becoming increasingly important and of interest to our internal customers with the number of requests for information about the Foodservice sector growing as a result. In many cases, AHDB MI has been unable to fully address requests with our current information sources and services.
AHDB currently source Foodservice data through a third party. The data monitors protein performance across the UK Foodservice industry. Access to this data allows AHDB to analyse the sector and the channels that make up Foodservice and monitor the performance of key sector-related products. The information is used, by AHDB to inform the industry on the latest trends and look at potential implications for AHDB sector-related products. The information is used at business meetings/presentations and also in the media in response to requests for market information/commentary.
The contract is for 3 years with the option to extend for a further 12 month period. There will be a break clause after each year for reviews on supplier performance, budget review and agendas.
Lot 2) Proposal to best meet elements of AHDB ‘Additional requirements’ specification. No budget has been allocated.
For Lot 2 AHDB are at this stage looking for an outline of how an agency propose to get to the measures required, in particular the volume estimate read.
The volume read is a critical requirement, as there is strong industry need to get a measure of the split in sales between grocery retail and the Foodservice market. AHDB have developed an internal model/report that provides such a read at a total protein level using assumptions around portion size, based on FSA portion sizes and the size of the public sector
AHDB are aware that measures such as volume may not be easily calculated and would therefore work closely with the nominated supplier to build a robust model for estimating such data over the course of the contract. Your proposal should clearly outline how much set-up and ongoing servicing time you estimate would be required to run, critically a volume but also a value report by yourselves at a total protein and at a cut and products level along with associated costs. Your proposal should also outline what level of AHDB support would be required in the set up process.
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

Eligibility requirements: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

Award value: 192000