Public procurement notice: Contract Notice
Published: 2022-10-14
Buyer: Danish Defence Acquisition and Logistics Organisation
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 18000000 | 18900000 | 18920000 | 18930000
Estimated value: 4800000 EUR
Submission deadline: 2022-11-11
Award criteria: The most economic tender

Technical requirements: The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) and the Danish Emergency Management Agency (DEMA) are putting acquisition of various Transport bags, Sport bag, Duffel bag and Waterproof bags, up for a tender. The transport bags are most probably developed and tested as they are already found in leading outdoor-, travel- and sports shops.
This tender procedure concerns the award of a Framework Agreement (hereafter Contract) and Appendices (hereafter Appendices) for deliverables for personnel in the Armed Forces, the Home Guard and the Danish Emergency Management Agency (DEMA) for bags for transport of uniforms and one-man personell equipment, to and from mission areas, sailing and exercises, etc., as well as travel bags in connection with business trips and other training, both nationally and internationally. The transport bags are not seen tactically and operationally used.
DALO will  place an initial order after the codification has been completed  in the following styles/quantities:
10.000 pcs. of the Transport bag fulfilling the requirements of Appendix A.4, and shortly described in Framework Agreement, clause 3.2.
For the purpose of achieving the best possible competition, DALO will choose a number of candidates for participation in the tender procedure based on the candidate’s size. Thus, the candidates will be divided into the following groups of enterprises based on information about the candidates’ number of full time employees, turnover and balance sheet total: (1) micro and small enterprises, (2) medium and big enterprises. The definition of the said groups are partly based on the Commission Recommendation of 6 May 2003 (2003/361/EC) and is described in full detail in the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3). It is underlined that it is the definition described in the said document that is appliacable. Thus, it is DALO’s intention to choose: -up to 5 candidates which are micro or small enterprises (group 1) - up to 2 candidates which are medium-sized or large enterprises (group 2).The number of candidates assigned to each group is based on a market survey that DALO has conducted. If DALO receives fewer applications for participation within a group than the number of candidates DALO has assigned to that particular group, DALO will not invite additional candidates from other groups. However, DALO will deviate from this rule if this is necessary to be able to invite three (3) candidates to the tender procedure. In this case, DALO will apply the principles for limitation of candidates as described below within each group and then by priority choose a number of the remaining candidates from group 1 and group 2 until a total of three (3) candidates are invited to participate (only one additional candidate will be chosen from each group, unless there are no remaining candidates in the other groups). For illustration purposes see example hereof in the document “Additional information” available on the ETHICS-webportal, cf. section I.3). The candidate must in the ESPD, Part V: Reduction of the number of qualified candidates, state in the textbox for further information, which group of enterprise the candidate is defined as. Furthermore, the candidate should in the textbox submit the most relevant information for determining which group of enterprise the candidate is defined as. As a minimum, the following data should be stated: Number of full time employees, annual turnover and balance sheet total. If the candidate is relying on other entities, cf. above, these entities must also submit an ESPD. However, they shall not provide information about which group of enterprise the entity is, number of full time employees, annual turnover or balance sheet, since this information is already included in the determination of which group of enterprise the candidate is defined as, and this information shall thus instead be stated in the candidate’s ESPD, cf. the document “Additional information” available on the ETHICS-webportal, cf. section I.3). The candidate must on DALO’s request provide documentation establishing that the candidate at the time of application for participation was defined as the specific group of enterprise. Documentation may be annual reports or excerpts thereof, an auditor’s statement or equivalent forms of documentation. The limitation of candidates within each group of enterprises will be based on an evaluation of which candidates have documented the most previous deliveries in comparison the the contract/purchases described in section II.1.4) above. In the evaluation, DALO will take into account the nature and quantity of the previous deliveries and the time of delivery so that more recent deliveries will be deemed more relevant than older deliveries. The evaluation will be based on the list submitted by the candidates in the ESPD according to section III.1.3). Please note that any ambiguities and/ or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited number of candidates.
The Contract is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Contract.
The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD –) and provide the following information in the ESPD:
Its solvency ratio (calculated by dividing the candidate' net profit + depreciations/total short- and long term laibilities at the end of the last 2 (two) financial years, to the extent such information is available, cf. Part IV, section B.
Upon request from DALO, the candidate must submit the following documentation: Annual reports or excerpts hereof or other documentation stating the candidate's solvency ratio (calculated by dividing the candidate' net profit + depreciations/total short- and long term laibilities at the end of the last 2 (two) financial years, to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities. Be advised that DALO at any time during the procurement procedure can request that the candidate presents the above mentioned documentation if this is deemed necessary to secure that the procurement procedure is conducted correctly. In this situation, DALO will set an appropriate time limit for the submission of the documentation. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. In this case, the candidate shall ensure that an ESPD from the entity or entities on which the candidate relies is submitted along with the candidate’s own ESPD. The entity or entities’ ESPD must equally provide the information listed above.
The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:
A list of the most important similar deliveries (references), cf. section II.1.4), carried out prior to the deadline for the request to participate cf. Part IV, section C.
The list should preferably include a short description of each delivery, which specific parts of the deliveries that are similar to the supplies as described in section II.1.4) and Appendix A.1 - A.6. The description should also include a description of the candidates participation/ role in the performance of the deliveries. The description should contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery. When specifying the date for the deliveries, the candidate should state the date of commencement and completion. If this is not possible e.g. because the delivery in question is performed on an ongoing basis according to the Contract, the description of the deliveries should nonetheless contain information on how the date is set. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section II.2.9). If the delivery in question is ongoing, it is only the part of the supplies  completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regards to size, value, quantity or volume etc.) of an ongoing delivery (reference) that has been carried out.
The list must contain a maximum of 10 (ten) previous deliveries whether the candidate is one entity, composed of a group of entities (e.g. consordium), including temporary joint ventures or relies on the technical and professional capacity of other entites. If the list contains more than 10 (ten), DALO will only consider the first 10 (ten) deliveries on the list. Deliveries beyond this number will be disregarded. Minimum one (1) reference per product category regarding Appendix A.1 - A.5.
The candidate must provide references demonstrating experience with the following: delivery of transport bags similar to the mentioned in Appendix A.1 - duffelbag, Appendix A.2. Transport bag, Appendix A.3 - Sports bag, Appendix A.4 - Large Transport bag, Appendix A.5 - Waterproof bag, Appendix A.6 -.Assortment of bags. Each reference consists of a description of the reference, what kind of product the reference is related to In Appendix A.1 - A.6, size, amount etc. and a photo of the product(s)/reference. The limitation of candidates (maximum 7 candidates will be prequalified) will be based on an evaluation of which candidates have documented the most relevant previous deliveriescompared to Appendix A.1 - A.6 Requirements specifications. Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation. The following will be evaluated positively: if the provided references show experience with commercial of the shelf (COTS) of well-known products/brand(s),and / or if the candidate provides references of deliveries of bags, similar to the items described in Appendix A.1 - A.6. References with bigger quantities will be avaluated more positive and also recent deliveries will be deemed more relevant than other deliveries.
The candidate must demonstrate experience with minimum 1 (one) reference per product category regarding Appendix A.1 - A.5. And totally up to 10 references representing each of the categories requested in Appendix A.1 - A.5 will be evaluated positively.


Award value: 4800000