Public procurement notice: Contract Notice
Published: 2020-01-23
Buyer: Transport for London (TfL)
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 34923000 | 34993100 | 42122130 | 45221240 | 45232152
Estimated value: 200000000 GBP
Submission deadline: 2020-02-24
Award criteria: The most economic tender

Technical requirements: TfL is establishing a single contract for the maintenance of TfL’s road tunnels and highway pump stations as outlined in this contract notice and as more particularly described in the procurement documents. The scope of the contract will include: emergency and responsive maintenance, cyclic and routine maintenance which includes minor capital renewals, safety inspections, cleaning, mechanical, electrical and control activities associated with these apparatus (assets and equipment in and associated with the tunnels and pumping station).
This contract relates to the maintenance of TfL’s road tunnels and highway pump stations. The requirement involves cyclic and routine maintenance including renewals, safety inspections, cleaning, mechanical, electrical and control activities associated with tunnel, intelligent transport systems (ITS) and pump station apparatus.
This contract interfaces with the London Highway Maintenance and projects framework (the subject of contract notice 2019/S 120-292911) and therefore will align with the framework term of 8 years, with an option to extend up to a further 4 years.
— maintenance of tunnel communications and traffic equipment associated with the tunnels such as closure barriers, traffic signals, traffic detection loops, over-height vehicle detectors, lane control signs, variable message signs, enhanced message signs, matrix signs, Closed Circuit Television (CCTV) cameras (analogue and digital cameras, columns and mounting systems and associated encoding and transmission equipment), emergency roadside telephones, video automated incident detection cameras, local CCTV and incident recording equipment, radio rebroadcast with break-in facilities, loud speaker public address (PA), leaky feeder and antenna based radio communication systems for the re-broadcast domestic frequency modulation (FM), amplitude modulation (AM), digital audio broadcasting (DAB) services, emergency service radio systems and private mobile radio (PMR) systems:
— maintenance of IP network infrastructure made up of fibre optic and coper cabling and managed switches handling, multicast Internet Protocol (IP), Voice over Internet Protocol (VoIP), Virtual Local Area Network (VLANS), Quality of Service (QoS),
— cleaning the tunnels, independently mounted traffic equipment and pump stations for safe operation,
The below tunnels are currently part of a design, build, finance, operate (DBFO) agreement which expires in 2030. The contract to which this contract notice relates also includes in scope some restricted responsibilities on the below 2 tunnels, as described in the procurement documents:
Due to the optional extension of up to 4 years, the contract includes a right for TfL to require the provision of works, services and/or supplies to which this contract notice relates to the 2 tunnels above, upon expiry of the DBFO agreement in 2030.
The contract also includes in scope, a right for TfL to require the provision of works, services and/or supplies to which this contract notice relates, in whole or in part on Silvertown tunnel upon opening in 2025 (earliest).
The scope of the services required by the contract is a continuing requirement by TfL. Such services will continue to be required following expiry of this contract but the procurement and contracting strategy may change.
TfL may extend the initial 8-year term for up to 4 additional years. TfL may exercise a break clause at the end of year 4 at TfL’s discretion. TfL may require the provision of works, services and/or supplies to which this contract notice relates on A1261 East India Dock Tunnel and A1203 Limehouse Link Tunnel upon expiry of the DBFO contract and in whole or in part upon opening of Silvertown Tunnel.
The values in Section II.1.5) and Section II.2.6) represent the maximum estimated value of works, services and/or supplies anticipated across the 12-year period (should TfL choose to extend beyond the initial 8-year period). The estimated total value range may be 150 000 000 to 200 000 000 GBP.
The procurement process is being conducted by TfL (a functional body of the Greater London Authority (GLA)) under the Public Contracts Regulations 2015.
The draft invitation to submit initial tenders (ISIT) forms part of the procurement documents. Behavioural assessment will form part of the evaluation of tenderers’ initial offers; further details will be included in the draft ISIT.
For this procurement TfL intends to make available certain premises to the contractor that are associated with the tunnels as detailed in the draft ISIT.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 200000000