Public procurement notice: Contract Notice
Published: 2017-03-17
Buyer: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Country: UK
Region: Bristol, City of
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35113200
Estimated value: 20000000 GBP
Submission deadline: 2017-04-26
Award criteria: The most economic tender

Technical requirements: Nuclear, Biological, Chemical and Radiological protection equipment. Defence requires a new Chemical, Biological, Radiological and Nuclear Individual Protective Equipment dermal protection capability that replaces the existing in-service equipment. The procurement strategy and subsequent contract will follow a lots based approach. The requirement is for: lot 1 — suits, lot 2 — gloves and lot 3 — boots and will therefore result in 3 separate contracts (unless the same tenderer wins 2 or more lots, in which case the contracts may be combined). The lots approach does not rule out the possibility that a single company could be contracted to provide two or more lots of the system.
Candidate lots will be tested on their individual performance and for interoperability with in-service defence equipment including respirators. Candidate lots will not be tested in conjunction with other lots, e.g. competing boots and suits will not have their integrated performance tested with each other. The Authority will evaluate the PQQ responses for each lot separately. Therefore, if a potential provider bids for more than one lot, the PQQ response given will be evaluated for each lot in a slightly different context. To ensure the successful integration between winning candidate lots the Authority accepts that minor integration adjustments may have to be made to the winning solution of lot 1 (suits). More information about the expected integration adjustments is contained in Annex B.1 (Lot No 1, Section 3. Quantity or Scope) of this Contract Notice.
For each lot, the contract will involve the purchase of equipment (i.e. suits, boots and gloves), training support and integrated logistic support.
The Authority shall set out the procurement process to be followed for each lot in the relevant Invitation to Negotiate.
The Authority, acting reasonably, may in the Invitation to Negotiate for each lot (whether in the specification or otherwise) preclude bidders from using, or require bidders to restrict or otherwise control the use of, certain chemicals in the manufacture or composition of the equipment or otherwise in the performance of the proposed contract, where and/or to the extent that such chemicals, their manufacture, placing on the market and their use are controlled by the REACH regulations. The Authority may therefore impose the same or stricter requirements than the REACH regulations and/or apply any relevant exemption or derogation from the REACH regulations to all or any part of the requirement.
Defence requires an enabling arrangement for the supply of Chemical, Biological, Radiological and Nuclear Individual Protective Equipment dermal protection capability in the form of a suit.
The advertised suit contract shall form an enabling arrangement for the supply of Chemical, Biological, Radiological and Nuclear (CBRN) Individual Protective Equipment (IPE) dermal protection capability for a period of 5 years plus 1 year extension options to cover a maximum period of 8 years. There will be defined initial suit purchases followed by re-supply on a demand basis. There is also a requirement for training support and integrated logistic support.
f) interface with the defence General Service Respirator and other defence respirators whilst maintaining the required level of protection;
h) provide dermal protection over the whole of the body including head and neck and excluding the areas protected by the respirator, gloves and boots;
r) have the ability to be stored, deployed, operated and sustained safely, so far as reasonably practicable;
There is a requirement for the suits to be made to defence specified print and colour patterns (the print and colour patterns will be specified at the Invitation to Negotiate stage of the competition). The expected integrated logistic support to be provided by the Contractor will cover areas including, but not limited to, the provision of technical documentation (such as user manuals); NATO codification; managing obsolescence and training support. Further information will be provided at the Invitation to Negotiate (ITN) stage of the competition.
Within the first 4 years of the contract, there are likely to be initial purchase quantities of suits within the following range to enable the Authority to meet Full Operating Capability:
These purchase quantities are likely to be procured in various batch sizes throughout the first 4 years of the contract to enable the Authority to meet Early Operating Capability, Initial Operating Capability and Full Operating Capability. The initial purchase quantities stated above include the purchase of suits for training purposes as well as the purchase of suits for operational purposes.
Following Full Operating Capability, purchases of suits for operational and training purposes will be purchased via an enabling arrangement to enable training and operational sustainment. This enabling arrangement will exist for the remainder of the maximum potential life of the contract (i.e. up to year 8) and purchases quantities are likely to fall within the following range:
There may also be a requirement throughout the duration of the contract to provide support to surge requirements.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. At least two years audited accounts (if available) or equivalent must be submitted as part of the Pre-Qualification Questionnaire response. The Authority reserves the right to request further financial information following receipt of the Pre-Qualification Questionnaire response.
A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process. Potential providers will be assessed financially against all lots they apply for.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) As requested at the a) Pre-Qualification Questionnaire stage and b) The Invitation to Negotiate (ITN) stage for those companies down-selected to participate in the ITN stage. Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) As requested at the a) Pre-Qualification Questionnaire stage and b) The Invitation to Negotiate (ITN) stage for those companies down-selected to participate in the ITN stage.
Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response.
The Authority is seeking compliant responses to this PQQ that pass and/or meet a score of 3 or above for each question. With regard to questions with a pass or fail criteria, where a potential provider receives a fail for any question, he will be excluded from further rounds of tendering. With regard to questions with a 0 — 5 score, whilst the Authority is seeking full compliance (3 or above) for each question, it reserves the right to take through to further rounds of tendering potential providers who receive a score of 2 for up to no more than 5 questions. Where a potential provider receives a score of 1 or 0 for any question, he will be excluded from further rounds of tendering.