Public procurement notice: Periodic Indicative Notice With Call For Competition
Published: 2025-09-22
Buyer: Fermanagh and Omagh District Council
Country: IE
Region: IE061
Contract type: Services
CPV classification: 72212311 | 72512000: Document management services | 79999100
Estimated value: 250000 GBP
Submission deadline: 2025-10-07

Technical requirements: ***PRE-MARKET ENGAGEMENT EXERCISE***
PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the eTendersNI CFT 1043 Documents area.
Fermanagh and Omagh District Council (FODC) is currently considering whether to
initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare,
digitise and index hard copy planning records and safely dispose of the physical copies.
This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost
reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess;
• the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including
AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project.
This market engagement exercise does not guarantee the commencement of a
commercial competition resulting in monetary income or future outlay.
**PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.***
Respondees are not required to wait until the closing date to submit a response.
PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT FODC 1043 MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025
***PRE-MARKET ENGAGEMENT EXERCISE***
PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the eTendersNI CFT 
1043 Documents area.
Fermanagh and Omagh District Council (FODC) is currently 
 considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; • the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay.**PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025