Public procurement notice: Contract Notice
Published: 2016-03-23
Buyer: The Dudley Group NHS FT
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 72000000
Submission deadline: 2016-04-19
Award criteria: The most economic tender

Technical requirements: Type of Procedure: Competitive procedure with negotiation. The Authority seeks the licensing, delivery, installation, integration, data migration, training and support of an Electronic Patient Record System. To include the following mandatory Core functionality: — Clinical documentation to replace the paper record including Emergency Department (ED), inpatients, outpatients and multi-disciplinary team meetings
— Integrated clinical letters function with coding that meets NHS 2017 standard contract requirements to send ED, discharge letters and outpatient letters electronically to GPs.
The Authority is looking for a commercial and well established solution to ensure compliance with the implementation timescales of a go live date of 2018. Therefore any solution which is not developed for a rapid implementation is unlikely to be successful.
The Contracting Authority reserves the right under this procedure to award the contract on the basis of the initial tender without conducting a negotiation phase. The contract may also be subject to amendment during the course of the contract to include, additional licenses and services to implement the licenses, services to support the solution, additional functionality and modules detailed in the procurement documentation and which are within scope of an EPR, including departmental systems during the term of the contract. We reserve the right to seek these modifications but may not do so. Full details of the scope and the requirements is available in the procurement documentation at www.nhssourcing.co.uk
The Contracting Authority reserves the right to request deposits, guarantees, parent guarantees or other forms of security.
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
The Contracting Authority reserves the right to procure repeat requirements of a similar nature without a call for further completion pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts Regulations 2006 as amended. The Authority reserves the right to extend the contract duration subject to a value for money assessment, market conditions or other factors that may affect the contract period. As noted above, the Authority reserves the right during the contract term to procure a patient administration system or other departmental systems. It also reserve the right to amend the contract to include other licenses for additional Trusts within the geographical area in accordance with the Black County Alliance programme.

Eligibility requirements: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk. The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions. The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions. The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions. The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions. The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.