Public procurement notice: Contract Notice
Published: 2019-04-30
Buyer: Folkehelseinstituttet
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 33000000 | 38000000 | 38300000 | 38412000 | 38430000
Estimated value: 6000000 NOK
Submission deadline: 2019-06-03
Award criteria: The most economic tender

Technical requirements: Lääketieteelliset laitteet, farmaseuttiset valmisteet ja henkilökohtaiseen hygieniaan liittyvät tuotteet
The Norwegian Institute of Public Health started monitoring the temperature of all its cooling/freezer units in 1998. The contracting authority currently has approx. 600 measuring points. The system monitors measuring points at 3 different locations. Different types of equipment are used to store/process material at a specific temperature over a given time (cooling/freezing, refrigeration/freezer room, freezers, automatic stores). For example, the material can be viruses, bacteria, DNA, medicines/vaccinations and many different types of media that are used in the laboratory. It is very important that these are stored at the correct temperature. There has also been some temperature monitoring of incubators.
The contracting authority would like to replace the existing monitoring system in order to profit from reliability, accuracy, safety and user friendliness. A lot of emphasis is put on reliability, documentation and reporting deviations.
Tenderers must offer a system for automatic temperature monitoring of cooling and freezing units for laboratories and medicine storage and incubators. In addition the delivery must include hardware, (sensors, etc.), for monitoring the temperature, operation, maintenance and service of the installation and the system. The new system must be easy to use and user-friendly for the operators who will use the system. It must also be possible to run the system without a system manager always being present. We need a system that is well established in the market, with good references. At the same time the system must use future-orientated technology. We would like a package solution where the tenderer sets up a base station/nodes/wireless sensors, completes the programming and finalises the installation, and connects the installation to the offered system, as well as teach superusers to make simple expansions, such as expansions with extra sensors, base stations, etc.
FHI would like to replace the current system for temperature monitoring. The delivery must consist of a monitoring system with graphical user interface and equipment for communication/temperature logging. A monitoring system means a website system that is made available to service recipients via an encrypted HTTPS system, which sees to the functions that are described in the tender documentation, and which is available on several platforms (e.g., PC/mobile units).
The system must be offered as a SaaS (Software as a Service). We would like to minimise cabling, communication equipment and costs connected to electrical installations. FHI would, therefore, like that the actual monitoring is based on a wireless system, with sensors that get their power from batteries. The wireless system must be based on radio link technology, in accordance with the standard for ISM: Industrial-Scientific-Medical.
The equipment that requires temperature monitoring is located at 3 different addresses and there are currently approx. 600 temperature sensors. The 3 locations are Lovisenberggata 6, Lovisenberggata 8 and Sandakerveien 24C.
The contracting authority would first like to test the awarded system for 4 weeks on approx. 10 freezers, split between all the locations before a full-scale installation is commissioned. The system must function in parallel with Senselt, in order to validate that it is functioning satisfactory. Tenderers must submit an installation plan that, amongst other things, describes the testing and installation. The final installation plan must be determined after the testing and approved by FHI.
FHI intends to downscale the number of units that require monitoring. FHI plans to do this over time by gathering units that require monitoring in one area. FHI can also get increased or new assignments that will increase the number of units that will require monitoring. The total need for temperature sensors that are to be installed can therefore deviate from the number that FHI currently has, there can be fewer or there could be more.
The procurement includes options for other types of loggers, etc. A complete overview of the options is in the tender documentation.
Certificate for tax and VAT. Issued by the Norwegian Tax Authority. The certificate shall be issued on the Tax Directorate's form RF-1316 or another form that provides the same information. The certificates shall not show significant arrears. The certificate must not be more than 6 months old at the deadline for receipt of tenders.
Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Foreign companies: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers must have a credit score of at least A (credit worthy) or better, measured on AAA Soliditet´s scale — or an equivalent score from another reputable credit rating company.
Documented by a credit rating not older than 6 months, based on the last known fiscal figures. The rating shall be carried out by an officially approved credit rating institution. We reserve the right to obtain a credit rating on our own initiative from a reputable rating company. Newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to submit a credit rating as documentation that the qualification requirement is satisfied. In such cases, this can be compensated by providing alternative documentation together with the tender.

Eligibility requirements: Qualification requirement 1. Norwegian tenderers are required to have fulfilled their tax and VAT payment obligations. Documentation requirement: Certificate for tax and VAT. Issued by the Norwegian Tax Authority. The certificate shall be issued on the Tax Directorate's form RF-1316 or another form that provides the same information. The certificates shall not show significant arrears. The certificate must not be more than 6 months old at the deadline for receipt of tenders. Qualification requirement 2. Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement. Norwegian tenderers: Company Registration Certificate. Foreign companies: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Award value: 6000000