Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2017-10-21
Buyer: Scottish Public Pensions Agency
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72000000 | 72200000 | 72250000: System and support services | 72253200: Computer systems support services | 72300000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The original contract, competitively procured to Contract Notice 2006/S077-081151 to purchase a Pensions Administration solution which:
ii. has sufficient flexibility to accommodate both new pension schemes and additional business from other public sector pension schemes.
iii. accurately record all aspects of operational activities, providing financial and management information to support the SPPA's business needs.
v. enables electronic data interfaces for Government Agencies, Scottish Executive corporate systems, employers and pension scheme members.
In addition to the above requirements, the SPPA is seeking to include an exercise of scanning all NHSS and STSS case files into the current EDM system in order that all case files are accessible via electronic means.
The Scottish Public Pensions Agency (SPPA) is an Agency of the Scottish Government. Its principal role is to administer the pensions, premature retirement and injury benefit schemes for employees of the National Health Service in Scotland (NHSSS) and for members of the Scottish Teachers' Superannuation Scheme (STSS). This existing service was extended in April 2015 to include Scotland's Police and Fire fighters' Pension Schemes.
Modification 1 — March 2014 — the contract was varied to support additional administrative responsibilities — the administration of Scotland's Police and Fire pensions schemes from 1.4.2015.
Modification 2 — March 2014 — SPPA upgraded the Pension Administration system from AXISe to Altair for NHS and STSS, this also facilitated the administration of Scotland's Police and Fire pension schemes.
Modification 3 — April 2014 — the contract was varied to encompass the widespread changes to Scotland's NHS, Teachers', Police and Firefighters' pension schemes brought about by UK Government led reform under the Public Service Pensions Act 2013. These changes, which altered benefit and entitlement structures for these schemes, were implementable from 1.4.2015.
Modification 4 — February 2017 — Extension to the contract from 10 years to 13 years to maintain business continuity.
Modification 5 — August 2017 –to encompass the reconciliation of data held by SPPA and HMRC, brought about by the UK Governments decision to end of contracting out.
Contracting out ended in Apr 2016, pension schemes administrators now have the responsibility to apply and maintain GMP values. This has resulted in a large scale reconciliation of data held by SPPA and HMRC. In order to meet the Dec 2018 date set by HM Treasuries and as the result of an HMRC technical matter not being resolved until Jun 2017, the incumbent pension administration provider is the only supplier who can directly and securely download and upload reconciled data to the existing pension admin system in the timescales. The modification is essential in order to meet the Pensions Act 2004 practice of maintaining accurate member data; complying with legal and regulatory requirements; ensure accurate pension payments made going forward. Failure to deliver on this exercise will result in inaccurate payments, increased member enquiries and complaints which will impact on reputation. SPPA consider the modification meets the conditions set out in regulation 72(1)(b)(i)(ii).


Winner: heywood Limited