Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2016-08-09
Buyer: Eastbourne Borough Council
Country: UK
Region: East Sussex CC
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72000000
Estimated value: 1800000 GBP

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Eastbourne Borough Council (EBC) and Lewes District Council (LDC) approved a Joint Transformation Programme for sharing the majority of services on 25.5.2016. The JTP requires the adoption of more efficient business processes enabled by investment in technology and delivered by joint teams, serving residents of both councils. The intention is that EBC will become the host employer of joint teams. SopraSteria Ltd (SSL) currently provides IT infrastructure management services to EBC under a contract dated 30.10.2006 which expires on 31.12.2021. These services include managing the network, servers and desktops. LDC currently provide these services in-house. The proposal is to modify the contract to enable the services currently delivered by SSL to EBC to be extended to cover the LDC infrastructure for the remaining term of the contract to ensure EBC/LDC and their joint teams have access to a common ICT infrastructure with 1 point of management.
SopraSteria Ltd (SSL) currently provides IT infrastructure management services to EBC under a contract dated 30.10.2006 which expires on 31.12.2021. The contract was awarded after competition following a contract notice published in OJEU. These services include managing the network, servers and desktops. LDC currently provide these services in-house. The proposal is to modify the contract to enable the services currently delivered by SSL to EBC to be extended to cover the LDC infrastructure for the remaining term of the contract to ensure EBC/LDC and their joint teams have access to a common ICT infrastructure with 1 point of management. The anticipated increase in price is estimated to be between 15 % and 20 % of the total original contract value. The parties to the original contract and the other terms and conditions remain the same.
This notice is also published on behalf of Lewes District Council, Southover House, Lewes, BN7 1AB. URL: www.lewes.gov.uk
II.1.7) Total value of the procurement: The amount shown is the approximate value of the modification the subject of this notice for the remainder of the contract term.
Eastbourne Borough Council (EBC) and Lewes District Council (LDC) consider the modification of the contract with SopraSteria Ltd (SSL) to be permitted without prior publication of a contract notice because it does not create a new contract and is permitted under Article 72(1)(b) of Directive and Regulation 72(1)(b) of the Public Contract Regulations 2015. EBC and LDC approved a Joint Transformation Programme for sharing the majority of services on 25.5.2016. The JTP requires the adoption of more efficient business processes enabled by investment in technology and delivered by joint teams, serving residents of both councils. The intention is that EBC will become the host employer of joint teams. SSL currently provides IT infrastructure management services to EBC under a contract dated 30.10.2006 which expires on 31.12.2021. These services include managing the network, servers and desktops. LDC currently provide these services in-house. The proposal is to modify the contract to enable the services currently delivered by SSL to EBC to be extended to cover the LDC infrastructure for the remaining term of the contract to ensure EBC/LDC and their joint teams have access to a common ICT infrastructure with one point of management. The anticipated increase in price is estimated to be between 15 % and 20 % of the total original contract value. The parties to the original contract and the other terms and conditions remain the same. In reaching this conclusion the following have been taken into account: the JTP will require the councils to have a joint infrastructure/toolset. There needs to be 1 team managing this to ensure there is clear accountability for the service, consistency of practice and relevant controls around access and security; to change contractor would cause significant inconvenience for EBC because it would extend the implementation of the JTP by at least 1 year and therefore delay realisation of the savings and customer service improvements that the programme aims to deliver; to change contractor would also cause significant duplication of costs for EBC, since it would be obliged to pay compensation on termination and would then need to pay a new contractor for the same period. The estimated duplication of costs amounts to 3 700 000 GBP. There would be additional charges to extend the JTP programme/migrate to an in-house service. The costs would negate the entire business case for the JTP.
V.2.4) Information on value of the contract/lot/concession: The amount shown is the approximate value of the modification the subject of this notice for the remainder of the contract term.


Award value: 1800000