Public procurement notice: Dynamic Purchasing System
Published: 2019-07-10
Buyer: Vågan Kommune
Country: NO
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 34110000: Passenger cars | 34136000 | 34144900: Tram cars | 50111000: Fleet management and maintenance services | 50111100
Estimated value: 20000000 NOK
Submission deadline: 2023-08-04
Award criteria: The most economic tender

Technical requirements: Dynamic purchase system for the leasing and procurement of official cars for Vågan Konsern. Vågan Konsern consists of Vågan Municipality and its municipal companies. Qualified suppliers can be included in the purchase system throughout the entire contract period.
Vågan Municipality would like to use this tender notice to procure official cars from 1 or several tenderers. The procurements will be leasing/hire or the procurement of: approx. 80 vehicles that will be replaced in the period September 2019 to September 2023. Electric vehicles, hybrid vehicles, fossile-run vehicles and hydrogen vehicles. The scope of the contracts is uncertain, and call-offs for cars will be made in accordance with needs or sale/disposal. Hydrogen vehicles will be relevant when this fuel is available in Svolvær.
Hire and procurement of official cars for Vågan Konsern, via a Dynamic Purchase System, hereafter called (DPS). The system is meant to create competition and is a chance for all qualified tenderers to deliver their products to Vågan Konsern via mini-competitions. It will be possible to qualify throughout the entire duration of the system for the chance to submit tenders in accordance with Vågan Municipality's need for official cars.
It is difficult to estimate the value of the contract and the scope per product. The contract is estimated to have a value of approx. 20 000 000 NOK over 4 years. Vågan Municipality has approx. 80 vehicles, both electric vehicles, diesel, hybrid and petrol. Vågan Municipality has a variety of cars/vehicles that meet different functional needs, some are leased and some are owned. They are normally replaced after 4 years. Most of the leasing contracts are for 48 months or 60 months. Vågan Municipality currently has approx. 80 cars and approx. 50 cars are on 24 hour stand-by. Cars must be replaced with a new car within 2 hours in the event of an accident or breakdown. The Contracting Authority will, therefore, not be bound by an estimate or scope, but plans 5-8 vehicles in 2019, 35-40 cars in 2020, 15 in 2021 and 20 in 2022.
The system includes: A 24/7 service contract, option for a tyre hotel and tyre changes, car washes every other month, and repairs and the accompanying parts after the guarantee period. Each individual category is to be priced separately.
Requirement 1: the tenderer must be registered in a company register, professional register or a trade register in the state where the tenderer is established.
— foreign companies: verification that the tenderer is registered in a company register, professional register or a trade register in the state where the tenderer is established.
Requirement 2: tenderers must have sufficient economic and financial capacity to fulfil the contract. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement.
— as documentation, a credit rating not more than 6 months old must be submitted from an approved agency.
If the tenderer has valid reasons to do so, the tenderer can provide documentation other than that required by the Contracting Authority, under the premise that the tenderer can document economic and financial capacity that contracting authority will approve.
Requirement 4: a good and well-functioning quality assurance system is required. Short description, possibly the table of contents for the applicant's quality assurance system/management system.
Requirement 3: a very good ability to deliver is required, including experience. Description of the tenderer's (the company's) 2 most relevant contracts in the course of the last 3 years. The description must include a statement of the assignment's content, scope, date and recipient (name, telephone number and email address).
A quantitative assessment will be made under the qualification requirement as to whether the company has the required experience. This is different from the award criteria, where the competence of the offered personnel will be assessed. Competence will be a qualitative assessment.
If the company has not carried out relevant work, reference can be made to personnel who can be used for the assignment, if these have the required experience.
If reference is made to the experience of other companies, or to personnel that are not employed in the tenderer's company, a commitment statement must be presented from these persons and/or the company they are employed in, which states that the tenderer can use these resources for contracts under mini-competitions.

Eligibility requirements: Requirement 1: the tenderer must be registered in a company register, professional register or a trade register in the state where the tenderer is established. — Norwegian companies: company registration certificate — foreign companies: verification that the tenderer is registered in a company register, professional register or a trade register in the state where the tenderer is established.

Award value: 20000000