Public procurement notice: Contract Notice
Published: 2016-02-02
Buyer: Hampshire County Council
Country: UK
Region: Hampshire and Isle of Wight
Contract type: Works
Procedure: Competitive procedure with negotiation
CPV classification: 34922100 | 44113810 | 45220000 | 45221110 | 45221111
Estimated value: 1500000000 GBP
Submission deadline: 2016-03-04
Award criteria: The most economic tender

Technical requirements: Hampshire County Council (HCC) invites applications from suitably experienced organisations who wish to be considered for selection to tender for the Hampshire Highways Service Contract 2017- 2024 (extendable to 2029). The purpose of this Tender is to secure a partner to provide highway maintenance services including contracting expertise and other services for the maintenance and improvement of the HCC highway network.
Whilst the upper estimated threshold for the contract will be 1 500 000 000 GBP, it is envisaged that the annual throughput will be in the region of 30 000 000 GBP.
The purpose of this Tender is to secure a partner to provide primarily highway maintenance contracting expertise and services for the Hampshire County Council highway network. As such, this Contract will involve working closely with HCC staff to provide highway, verge and winter maintenance operations such as: carriageway surfacing and surface dressing, footway and carriageway patching and minor repairs, kerbing and paving maintenance and installation, including special kerbs and high quality paving materials, drainage cleaning, drainage and ducting installation and maintenance, traffic management and traffic management design, installation of traffic signs, road studs and markings, installation of street furniture, and traffic signal equipment, installation of specialist surfacing and anti-skid, installation and maintenance of vehicle restraint systems, arboriculture, soft landscaping and vegetation work, winter maintenance operations, highway defect repairs, highway recycling, provision of a highway emergency response service and claims handling damage to highways infrastructure, weeds, maintenance of highway structures, cattle grids.
This Contract may also include; Contractor design, retaining wall sea defence and coastal work, work on new/ reconstructed/ replacement highway structures, improvement works, earthworks and embankment stabilisation, car park reconstruction and surfacing, works to access roads and other external works to public sector property, and minor building works associated with civil engineering projects.
To participate in this procurement, parties should register their interest in the contract via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the Pre-Qualification Questionnaire (PQQ) together with any supporting information requested by 14:00 on 4.3.2016.
The PQQ can be accessed, when logged into to In-Tend, by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are 5 tabs — ‘Tender’, ‘PQQ — documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2
In addition, guidance on how to participate in a tender — download & upload documents / returns and if required, register your company (free of charge), can be found on the In-Tend site under the ‘Help’ or ‘information for Suppliers’ buttons.
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@intend.co.uk’ to your Safe Senders list.
There will be a presentation to prospective Tenderers on Friday 12.2.2016 at Winchester Discovery Centre, Jewry Street, Winchester SO23 8SB. If you would like to attend this event, please submit the names of those attending via the In-Tend correspondence facility no later than 2 days prior to the event. A maximum of 3 attendees per organisation is permitted.
It is intended to issue successful applicants with final tender documents in April 2016. The deadline for submission of tender responses will be July 2016.
A supplier event will also take place for the 5 shortlisted tenderers in Winchester on Tuesday 12.4.2016. Invitations will be issued to Tenderers following PQQ evaluation.
The term of the HHSC will be for an initial period from  1.8.2017 until 30.4.2024 with possible additional service periods of up to 5 years available. The additional service periods may be awarded by the Authority, subject to the successful and continuing performance measures identified in the Contract Documents and through discussion and partnership working with HCC.
An overall pass mark of 50 % shall apply to this prequalification stage. Suppliers who do not achieve an overall score of 50 % or higher will not be invited to tender.
In addition to the achievement of this overall pass mark, only the five top scoring organisations will be taken through to the Invitation to Tender Stage. In the event that any tenderers have the same overall mark, resulting in more than five top scorers, the tenderer with the highest score for Technical & Professional Ability will be taken forward to ITT stage. If the Technical & Professional Ability scores are equal the tenderer with the highest score for Supply Chain Matters will be taken forward. Tenderers should also note that, following evaluation of initial tenders, a shortlist of three tenderers will be invited to negotiate leading to submission of the final tender. Negotiations may take place in successive stages.
Hampshire County Council intends to use the Competitive Procedure with Negotiation (CPN) to procure this contract.The Negotiation process will be undertaken with the selected Tenderers on specific elements of the contract as follows:

Eligibility requirements: In accordance with Articles 57 — 62 of Directive 2014/24/EC  of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

Award value: 1500000000