Public procurement notice: Contract Award Notice
Published: 2019-12-10
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35720000: Intelligence and surveillance systems
Estimated value:  DKK
Award criteria: Price, Functionality, Integration, user friendliness and usability

Technical requirements: Price
Functionality
Integration, user friendliness and usability
This notice concerns the establishment of a framework agreement regarding the acquisition of stabilized remote controlled weapon stations (hereinafter refered to as RCWS) for the Danish Defence, the framework agreement will also include a sustainment agreement covering spare parts, technical support in the form of modifications, technical assistance and updates and education. By a RCWS the Danish Defence Acquisition and Logistics Organization (hereinafter refered to as DALO) understands a complete weapon station consisting of 3 main components:
(c) the human machine interface (HMI) consisting of display, control handle(s) and other controls. DALO is procuring RCWS for the Danish Army, where the RCWS will be placed on the newly acquired Piranha V vehicles. The RCWS that the Danish Defence is procuring will be used with a range of different weapons and shall have a range of functionalities. DALO is procuring a RCWS that as a standard configuration will mount a 12,7 mm HMG in single mount. It shall be possible to adapt the RCWS from the standard configuration by the use of an adaptor kit or similar to mount a 40 mm. AGL in single mount or a 7,62 mm MG in single mount, this shall be done by the maintenance crew in the Danish Defence. The RCWS shall be able to integrate 12,7 mm HMG in a coaxial mount with a 40 mm AGL as well as to integrate a 12,7 mm HMG in a coaxial mount with a 7,62 mm mG, this adaption shall be done by the maintenance crew in the Danish Defence. It is of great importance to DALO that the RCWS that is acquired can be modified as to accommodate other weapons that DALO might acquire in the future. And therefore DALO is looking for a RCWS that has modification possibilities. It is a mandatory requirement that the RCWS has Independent Line of Sight (ILOS) of minimum +/- 5 degrees in both azimuth and elevation. DALO is also looking for a RCWS of a weight above deck of maximum 350 kilos, excluding weapons, add on armour and ammunition. The framework agreement will have an initial acquisition of 48 RCWS in standard configuration with a 12,7 mm HMG in single mount and a number of adaptor kits or similar as to adapt the RCWS to a single mount with either 40 mm AGL or 7,62 mm MG. After the initial acquisition it shall be possible for DALO to order RCWS’ during the framework agreement. The agreement will also include a sustainment agreement, where the supplier shall offer spare parts, technical support in connection with repairs, updates and modifications as well as education and training for the users. The framework agreement will have a duration of ten (10) years. Tenderers that are pre-qualified are made aware that this tender is conducted as a negotiated procedure, there will as a minimum be one Indicative Offer (INDO). DALO would like to stress that there will be a test of the offered RCWS in connection with the BAFO. Tenderers that are prequalified will obtain further information regarding the procedure, including the number of expected INDOs upon pre-qualification. Tenderers are made aware that the test in connection with the evaluation of the RCWS will happen in Denmark and that the test probably will be conducted in the first quarter of 2018.
This tender is conducted according to the negotiated procedure, cf. directive 2009/81/EC, article 26. The candidates who will be invited to submit tenders will receive further practical information regarding the negotiated procedure in the instructions to tenderers.
Tenderers are expressly made aware that DALO reserves the right to regard the INDO as a best and final offer (BAFO) and to close the tender procedure and award the contract on the basis of the submitted INDO, ie. without conducting any negotiations.
Please note, that each candidate can only submit one request for participation. If the same legal entity is a part of or in any other way participates in several applications, e.g. submits his own application and at the same time participates in a consortium which also applies, the candidates shall ensure that the same legal entity’s participa-tion does not provide for opportunity for mutual coordination of their applications and offers. DALO reserves the right to request the candidates to establish and reassure DALO that the same legal entity’s participation does not threaten the transparency and distort competition between the tenderers.
DALO reserves the right – but is not obliged – to use remedies equal to the remedies provided for in Section 159(5) of the Danish Act No 1564 of 15.12.2015, the Public Procurement Act, if applications or tenders do not fulfil the formalities of the tender documents.
Candidates are asked to submit their request to participate via ETHICS. The permalink is stated in Section I.1). The request to participate cannot be submitted by e-mail.
DALO has prepared a pre-qualification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available via Ethics. The permalink is stated in Section I.1).
According to the EU defence directive, a candidate may rely on the economic and financial standing and/or technical and/or professional capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the pre-qualification questionnaire referred to above.
Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on the Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision.
Other complaints must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:


Number of bids: 1