Public procurement notice: Contract Notice
Published: 2016-03-02
Buyer: Rikiskaup (Central Public Procurement)
Country: IS
Region: Höfuðborgarsvæði
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48180000 | 72212180
Submission deadline: 2016-04-12
Award criteria: The most economic tender

Technical requirements: Ríkiskaup on behalf of the Purchaser invites Tenders for a Patient Data Management System (PDMS) for intensive care and anesthesia units as further specified in this Invitation to Tender.
This Invitation to Tender is for a Patient Data Management System for the intensive care, neonatal intensive care and anesthesia units in Landspitali, Iceland. This Patient Data Management System SHALL be suitable for and support the medical service and the clinical and technical environment in Landspitali. This PDMS is intended to improve and support clinical workflow, support quality control, enable necessary calculation and decision support and thus leading to a higher quality of patient care and increased patient safety.
Please see further information provided in the Invitation to Tender document on the website of Rikiskaup.is where the criteria is further defined that will set out and that will govern the selection of any successful Tender. It should give the Tenderer a clear and informative idea of what the Purchaser is requesting regarding the system and thus increase the likelihood of a successful contract for both the Purchaser and the prospective Seller.
These specifications concern a contract for supply of a Patient Data Management System, sometimes also called clinical information system for critical care, for the intensive care units, neonatal intensive care unit and anesthesia units in Landspitali.
Landspitali University Hospital has two intensive care units located in two different buildings in Reykjavík: Hringbraut and Fossvogur. The units treat patients from the age of three months (5 kg) with various problems, both medical and surgical.
At the unit in Hringbraut patients are treated after open heart-, lung-, pediatric- and general surgery. Patients from internal medicine are also treated there, from cardiology, gastroenterology and nephrology. Most patients after cardiac arrest are treated there.
At the unit in Fossvogur patients are treated after trauma, intoxications, infectious diseases, neurosurgical and neurological disorders, vascular surgery, ENT- and orthopedic surgery. Admissions also come from internal medicine, e.g. pulmonary medicine.
The units have 11 beds each, 22 in total. The number of potential PDMS users is about 180, comprising nurses, doctors, students and other healthcare personnel. Annual number of admissions is 1 300-1 500 combined.
At the time of the implementation Landspitali does not intend to use the PDMS in the Recovery units. Purchaser preserves the right to add, as an option, PDMS stations later, at some of the beds in the Recovery units at Fossvogur and Hringbraut. The cost of adding those stations SHALL be the same as adding stations to new beds in the ICU units.
At Hringbraut there is a neonatal and infant intensive care unit, where preterm and term infants from birth up to 3 months of age are managed. The patients are born from 23 weeks of gestation up to term and the smallest preterm infants are approximately 500g at birth. On average 40 % of the infants are preterm, i.e. born before week 37 of gestation.
This is a NICU-level III 22-beds unit, 4 of which are critical care beds, 6 intermediate and 12 are for less sick patients. Additionally there is 1 isolation room. If needed, more critical beds are prepared. Both surgical and medical patients are cared for in the unit.
There are 400-500 annual admissions and the length of stay is from 1 day to several months. Adding to that number, about 700 infants are hospitalized for a short-time annually, needing short time monitoring, antibiotic treatment, changing of enteral tube for example.
Professional users will be 9 or 10 physicians, approximately 50 nurses/midwifes, 1 nurse assistant and a clinical secretary. Additionally there are 3 specialized employees that will not use the system directly.
In Landspitali (at Hringbraut) anesthesia units are operated in two buildings; the main surgical ward and in the maternity and gynecology department.
The maternity and gynecology department female patients undergoing obstetric and gynecology surgeries are treated as well as operations related to birth such as C-sections and post-birth hemorrhaging. The department has 4 operating theaters.

Eligibility requirements: See invitation to tender documents. See invitation to tender documents.
See invitation to tender documents.