Public procurement notice: Contract Notice
Published: 2016-01-06
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30000000 | 30100000 | 30125100 | 30125110 | 30125120
Estimated value: 240000000 GBP
Submission deadline: 2016-02-03
Award criteria: The most economic tender

Technical requirements: Crown Commercial Service (CCS) as the Authority is putting in place a pan government Framework Agreement for the provision of Office Supplies for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm's Length Bodies and Agencies (ALBs), Non Departmental Public Bodies, NHS bodies and Local Authorities.
The above Public Sector Bodies have a need for Office Supplies Goods and delivery of purchased goods.
The initial duration of this Framework Agreement is for a two (2) year period. The Authority may extend the duration of this Framework Agreement for any period or periods up to a maximum of two (2) years in total from the expiry of the Initial Framework Period for a maximum of two (2) consecutive further terms, each of these terms being up to a maximum of twelve (12) months duration. Any extension will be exercised at the sole discretion of the Authority.
— Lot 1 (Office Supplies) which includes office stationery, office paper, catering goods, janitorial goods, small office machines and electronic media;
This Procurement will establish a multiple Supplier Framework Agreement. A Framework Agreement for each Lot will be awarded to a single unique Supplier.
The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may not apply for Lot 1 or Lot 2. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply in particular circumstances of the contract and to act accordingly. The Potential Provider is encouraged to carry out its own due diligence exercise.
A detailed description of the Services that the Potential Provider will be required to supply under this Framework Agreement are set out in full in Framework Schedule 2. Goods and delivery of purchased goods and Key Performance Indicators Part A: Goods and delivery of purchased goods of the Framework Agreement.
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services.
The government is taking steps to further reduce the levels of cybersecurity risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification: Cyber Essentials and Cyber Essentials Plus.
To participate in this Procurement, Potential Providers must be able to demonstrate that you comply with the technical requirements prescribed by Cyber Essentials for Services under and in connection with this Procurement.
The Potential Provider may be awarded a place on the Framework Agreement but shall not enter into any call-off procedure and/or any call-off Contracts with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for Services under and in connection with this Procurement.
Further details of Cyber Essentials may be found here: https://www.cyberstreetwise.com/cyberessentials/
The Authority will also assess whether this selection criterion is met on request from the Framework Agreement user prior to the proposed conclusion of a call-off Contract with a value of 20 000 000 GBP or greater (excluding VAT). Failure to meet the selection criterion set will render the supplier ineligible for that call-off Contract.
The Authority may increase the CCS Management Charge percentage (which shall be 0,5 % as at the Framework Commencement Date) at any point during the Framework Period up to a maximum of 1 %.
The provision of Office Supplies which will include office stationery, office paper, catering goods (such as tea/coffee), janitorial goods (such as refuse sacks, wash room supplies), small office machines and electronic media (such as paper shredding machines, and laminators). These shall be available throughout the United Kingdom and potentially overseas. Suppliers shall be able to provide all the mandatory requirements.

Eligibility requirements: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, (implementing Title II, Chapter III, Section 3, Sub-Section I of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’). This Procurement will be managed electronically via the Authority's e-Sourcing Suite. To participate in this Procurement, participants must 1 st be registered on the eSourcing Suite. If you have not yet registered on the eSourcing Suite, please go online to: https://gpsesourcing.cabinetoffice.gov.uk You can then access the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-asupplier-through-the-crown-commercial-service-what-you-need-to-know Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the Potential Provider; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the Potential Provider to access the procurement online via the eSourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing Suite, you will have access to eSourcing Suite email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the eSourcing Suite, please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk A full copy of the ITT documentation for this procurement will be available for unrestricted and full direct access, free of charge via Crown Commercial Service website from the date of this publication of the contract notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline Responses must be published by the date in IV.3.4) Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’). The Authority may take into account any of the following information: a) A copy of the audited accounts for the most recent 2 years, if available; or (alternatively); b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority may take into account the following information: (a) Up to 2 suitable contract examples, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contracts should have been performed during the past 3 years. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past 3 years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; (d) An indication of the proportion of the contract which the Potential Provider intends possibly to subcontract. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) As stated in the Invitation to Tender (ITT).
Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’). The Authority may take into account any of the following information: a) A copy of the audited accounts for the most recent 2 years, if available; or (alternatively); b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority may take into account the following information: (a) Up to 2 suitable contract examples, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contracts should have been performed during the past 3 years. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past 3 years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; (d) An indication of the proportion of the contract which the Potential Provider intends possibly to subcontract. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) As stated in the Invitation to Tender (ITT).
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority may take into account the following information: (a) Up to 2 suitable contract examples, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contracts should have been performed during the past 3 years. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past 3 years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; (d) An indication of the proportion of the contract which the Potential Provider intends possibly to subcontract. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1)
As stated in the Invitation to Tender (ITT).