Public procurement notice: Contract Notice
Published: 2019-11-21
Buyer: South Ayrshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72224000: Project management consultancy services
Submission deadline: 2019-12-20
Award criteria: The most economic tender

Technical requirements: South Ayrshire Council has a requirement to set up a sole supplier framework agreement with a suitably competent and experienced construction consultant to provide project management consultancy services on improvement works and new build properties which are under the control of the Council’s Housing Service.
It is a requirement of this procurement that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded framework agreement, the accreditations indicated below:
It is a requirement of this procurement that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded framework agreement, the insurance and financial requirements indicated below:
Employers liability insurance (compulsory) = 10 000 000 GBP in respect of each claim without limit to the number of claims.
Public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims.
Motor vehicle insurance = minimum third party motor vehicle liability in respect of any motor vehicle or plated plant used.
Professional indemnity insurance = 1 000 000 GBP in respect of each claim without limit to the number of claims.
Documentation requested for the above insurances will include the names of insurers, policy numbers, expiry dates, limits of any one incident, annual aggregate caps, excesses and claims handling procedures.
The Council will access a Creditsafe report for a tenderer’s organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. Note if this information is not available in an audited format. Tenderers may be required to provide an end of period balance sheet or make the response specified below.
If tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).

Eligibility requirements: It is a requirement of this procurement that tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded framework agreement, the accreditations indicated below: Tenderers must be a member of the Royal Institution of Chartered Surveyors (RICS). Evidence for this requirement will be requested at the ‘Request For Documentation’ stage.