Public procurement notice: Contract Notice
Published: 2016-05-21
Buyer: Isle of Wight Council
Country: UK
Region: Isle of Wight
Contract type: Services
Procedure: Open procedure
CPV classification: 50100000 | 50110000 | 50112000: Repair and maintenance services of cars | 50112100 | 50112110
Estimated value: 432500 GBP
Submission deadline: 2016-06-23
Award criteria: The most economic tender

Technical requirements: The Isle of Wight Council (‘the Council’) invites Tenders from suitably qualified providers for the provision of vehicle maintenance services on the Isle of Wight. The contract is to run from 1.8.2016 for a period of 3 years with the option to extend for a further period of up to 2 years one year at a time, at the sole discretion of the Council.
The Council's vehicle fleet is currently maintained under contract as the Council does not have its own repair facility. The Council wishes to appoint a Supplier or Suppliers to undertake all aspects of both planned and unplanned maintenance and repairs of the Council vehicle fleet.
The Council currently has approximately 129 fleet units comprising of cars, vans, four wheel drives and minibuses and light commercial vehicles. This lot covers the repair and maintenance of these vehicles both in and out of normal hours and other aspects of vehicle maintenance such as annual MOT tests and vehicle breakdown recovery.
The Council has two LGV library vehicles. This lot covers the repair and maintenance of these vehicles as well as routine LGV inspections and regular services.
This lot is for the supply of body repairs and accident damage repairs for the vehicles listed in Lots 1 and 2. The types of services include:
Bodyshop and related mechanical repairs for both accident damage and non-accident damage to fleet vehicles
The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots.
You will be given advanced notice of all routine and planned maintenance by the Authorised Officer and you will liaise with him over all aspects of the vehicle maintenance.
The Council currently has approximately 129 fleet units comprising of cars, vans, four wheel drives and minibuses and light commercial vehicles. This lot covers the repair and maintenance of these vehicles both in and out of normal hours and other aspects of vehicle maintenance such as annual MOT tests and vehicle breakdown recovery.
The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots.
You will be given advanced notice of all routine and planned maintenance by the Authorised Officer and you will liaise with him over all aspects of the vehicle maintenance.
The Council has two LGV library vehicles. This lot covers the repair and maintenance of these vehicles as well as routine LGV inspections and regular services.
The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots.

Eligibility requirements: Bidders will be required to complete a Tenderer Questionnaire which the Council will use to evaluate and short list potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council's minimum requirements. As per the Tenderer Questionnaire, including 2 years audited accounts, compliance with the Council's insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2015 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider. 1. Supplier Information- For information only 2. Grounds for mandatory exclusion- Pass/Fail 3. Grounds for discretionary exclusion — Pass/Fail 4. Economic and Financial Standing -Pass/Fail — Risk based assessment 5. Technical and Professional Ability-Weighting-40 % 6. Insurance-Pass/Fail 7. Environmental Management-Pass/Fail 8.1 -8.3 Health and Safety-Pass/Fail 8.4 — 8.9 Health and Safety -Weighting-10 % 9.1 Personnel-Weighting-10 % 9.2 Personnel-Weighting-10 % 10. Project Specific Question-Weighting-30 %. The minimum competency threshold is 55 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 55 % or above will be taken through to Stage 2 of the evaluations (Price and Quality).
As per the Tenderer Questionnaire, including 2 years audited accounts, compliance with the Council's insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2015 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider.
1. Supplier Information- For information only 2. Grounds for mandatory exclusion- Pass/Fail 3. Grounds for discretionary exclusion — Pass/Fail 4. Economic and Financial Standing -Pass/Fail — Risk based assessment 5. Technical and Professional Ability-Weighting-40 % 6. Insurance-Pass/Fail 7. Environmental Management-Pass/Fail 8.1 -8.3 Health and Safety-Pass/Fail 8.4 — 8.9 Health and Safety -Weighting-10 % 9.1 Personnel-Weighting-10 % 9.2 Personnel-Weighting-10 % 10. Project Specific Question-Weighting-30 %. The minimum competency threshold is 55 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 55 % or above will be taken through to Stage 2 of the evaluations (Price and Quality).
1. Supplier Information- For information only 2. Grounds for mandatory exclusion- Pass/Fail 3. Grounds for discretionary exclusion — Pass/Fail 4. Economic and Financial Standing -Pass/Fail — Risk based assessment 5. Technical and Professional Ability-Weighting-40 % 6. Insurance-Pass/Fail 7. Environmental Management-Pass/Fail 8.1 -8.3 Health and Safety-Pass/Fail 8.4 — 8.9 Health and Safety -Weighting-10 % 9.1 Personnel-Weighting-10 % 9.2 Personnel-Weighting-10 % 10. Project Specific Question-Weighting-30 %.
The minimum competency threshold is 55 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 55 % or above will be taken through to Stage 2 of the evaluations (Price and Quality).