Public procurement notice: Contract Award Notice
Published: 2025-07-01
Buyer: The Ministry for Foreign Affairs of Finland
Country: FI
Region: FI1B1
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72316000: Data analysis services | 72400000 | 79417000
Estimated value: 150000 EUR
Award criteria: quality

Technical requirements: The restricted procedure shall be used as a procurement procedure. The procurement exceeds the EU threshold. Procurement complies with the Act on Public Procurement and Concession Contracts (1397/2016, Act on Public Contracts). 

The Client may suspend the procurement procedure in whole or in part for a genuine and justified reason (Section 125 of the Act on Public Contracts). 

No remuneration shall be paid to Candidates for submitting an application (Request to participate) or other participation in the procedure. 

The procurement documents are available in English. The Request to participate and its appendices must be written in English.

STAGES OF THE PROCEDURE

The steps of the procedure are as follows:
1) The selection of tenderers
2) Tendering phase.

At the Tenderers selection stage, the Client shall:
1. Open the Requests to participate
2. Verify Candidates' suitability requirements based on the responses given in their Requests
3. Select the Tenderers
4. Send the Invitation to tender to the selected Tenderers.

The tendering phase is described in more detail in the Invitation to tender.
The subject of the procurement is an intelligence and analysis service (hereinafter "the Service") focused on security, operating via the data network. The Finnish Ministry for Foreign Affairs (hereinafter also "the Client") will not acquire any software, platforms or databases related to the Service. Instead, the Service should operate on a Software as a Service (SaaS) or Platform as a Service (PaaS) basis.

The Service is designed to assess the risk levels of countries and continents where the personnel of the Client work or may work. The Service must provide ready-made analyses, reports, and tools for, among other things, analyzing and monitoring potential security threats. Additionally, the Service must be capable of producing case-specific reports upon the Client’s request.

The Service requirements and other specifications are described more detail in the procurement material.

The Client selects one (1) Supplier and signs the Agreement with that Supplier.

The contract period starts from the signing of the Agreement and is initially valid for 12 months, after which it will remain in force indefinitely.
The Candidate receives points for up to 20 optional references that exceed the minimum requirements marked as mandatory on the ESPD form and other requirements presented in Appendix 2 References to be scored. 

• The Candidate may submit up to 20 optional references, which will be scored.
• A Candidate can earn up to 20 points in total for presenting optional references. Each Candidate’s points are calculated according to the following formula:
 (score to be compared / highest score received) x 20.

MINIMUM REFERENCE REQUIREMENTS
The reference must meet the requirements 1-6:

1. The reference is dated no later than three (3) years before the submission date of the request to participate.                                                                                        
2. The value of the reference contract is at least EUR 50.000 per year.
3. The duration of the contract used as reference is two (2) years or longer.
4. The object of the reference is a security analysis service. 
5. The security analysis service used as a reference is produced via a data network. 
6. The security analysis service includes analysis produced by an expert with an academic background.         

REQUIREMENTS TO BE SCORED BY THE REFERENCE 
1. The value of the reference contract is EUR 100.000 – 400.000 per year. (5 points)
2. The reference object is implemented for a public sector operator. (5 points)
3. The safety analysis service used as a reference is produced by more than 20 regional analysts located in different countries in a continuous contractual relationship with the Candidate. More than half of these analysts have an academic background. (10 points)
4. The reference includes an online expert analysis service (expert hotline/online service). (10 points)
The Candidate may receive an additional three (3) points for the comparison for the certificates mentioned below.

a) Any certification under the ISO 9000 Standards series (Quality Management Systems). E.g. ISO 9001; 

or

b) One of the following:
- ISO 22301 Security and resilience — Business continuity management systems
- ISO 27001 Information security, cybersecurity and privacy protection —Information security management systems
- ISO 18788 Management system for private security operations
- ISO 45001 Occupational health and safety management systems.


Winner: Frontline Responses Finland Oy
Number of bids: 3