Public procurement notice: Contract Notice
Published: 2025-06-16
Buyer: GKI Grenlandskommunenes Innkjøpsenhet
Country: NO
Region: NO094
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48180000 | 48800000 | 48814000: Medical information systems | 48814200
Submission deadline: 2025-08-11

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers shall have experience from comparable contracts. Comparable assignments means the delivery of EPJ to the municipal sector.

Documentation requirement:
Description of up to 3 of the tenderer's most relevant contracts in the course of the last 3 years. A reference will be sufficient to meet the requirement. The description must include a statement of the contract ́s value, date and recipient (gender neutral preferred with the name, telephone number and email address that the Contracting Authority can contact in case of a reference check). It is the tenderer ́s responsibility to document relevance through the description.
Tenderers shall have good financial strength to fulfil the contract.

Documentation requirement:
Credit rating based on the most recent financial figures. The rating shall be carried out by a credit information company that has permission to handle personal information.
Tenderers shall employ environmental management measures for the execution of the contract.

The contracting authority would like the municipalities ́ suppliers to actively work to reduce their climate and environmental impacts.

Documentation requirement:
Tenderers shall document routines and competence connected to evaluation and management of climate and environmental impacts when carrying out the relevant assignment.
Tenderers shall submit a VAT certificate and tax certificate. This only applies if the chosen tenderer is Norwegian. Foreign tenderers must present documentation that the tenderer has settled conditions in relation to tax, VAT and other public obligations in the country where the company is registered.

The documentation must not be older than 6 months calculated from the deadline for submitting a request for participation in the competition.
Tenderers shall be a legally established company.

Documentation requirement: Company Registration Certificate or equivalent.

Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
The tenderer shall have the capacity and competence to carry out the entire delivery.

Documentation requirement:

Tenderers shall enclose documentation that demonstrates a complete mapping of critical roles in the organisation, including responsibility and functions related to the delivery. The documentation shall show the organisation ́s capacity and competence that ensures the execution of the entire delivery in the relevant period.
Complies with the statutory deadlines for processing appeals.
A joint cloud based professional application shall be procured for municipal health and care services, a new electronic patient journal (EPJ), for the municipalities in Vestfold and Telemark. Associated services within the health service shall not be included in the procurement, but it shall be possible in the long term to connect to data sharing and use of management data through open apies.