Public procurement notice: Contract Award Notice
Published: 2018-01-24
Buyer: Caerphilly County Borough Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 72212100: Industry specific software programming services
Award criteria: The most economic tender

Technical requirements: The contracting authority requires an integrated Public Protection Software Solution to manage various functions that will integrate with current corporate solutions and provide a mobile platform working across all modules which are to include but are not limited to Environmental Health, Trading Standards, Licensing, Private Sector Housing and Waste Management. It is the intention of the contracting authority to award a contract for a period of 5 years with the option to extend for further periods of up to 5 years. The details and scope of the project are set out and defined by the Procurement Documents.
Invitations are invited from suitably qualified individuals, collectives or organisations for the Provision of a Public Protection Software Solution for Caerphilly County Borough Council in accordance with the Invitation to Tender (ITT) documents including all information and documentation on the Proactis Plaza eTender portal (RFX RQST 11995).
The Council is looking for a solution that is able to Go Live on 1.4.2018 to coincide with the expiry of the Council's current contract.
— Compliance with the Councils standard IT requirements for IT Data System purchases (as per the ITT documentation),
— Suitable provision for Environmental Health, Trading Standards, Licensing, Private Sector Housing and Waste Management,
— Ability to manage all types of incoming enquiries including the functionality to scan and attach various items of correspondence or multimedia,
— The solution must have integrated modules that utilise common functions such as road network, mapping system and mobile solution,
— Users Departments - Environmental Health, Trading Standards, Licensing, Private Sector Housing, Waste Management,
— Mobile solution with real-time updates to device required along with automatic update of back office systems. Offline capabilities are essential,
Please note the Council includes any successors in the exercise of its statutory functions, including (but not limited to) any Shared Services Arrangements or Collaborative Agreements or any new body created by the merger or re-organisation of the aforementioned.
The Council is committed to delivering joint collaborative contracts and agreements for the procurement of goods and services. The following contracting authorities may purchase via this procurement:
The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with the Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
The contracting authority reserves the right not to proceed or not to award a contract for the whole or any part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
Other areas including but not limited to Private Water Inspections, Contaminated Land, Housing and Planning may require additional modules to be added throughout the contract period including for any participating body.
The Procurement is intended to be administered via the Open Procedure as contained within the Public Contracts Regulations 2015. The contract will be let under the Council's terms and conditions as contained in the ITT Documentation.