Public procurement notice: Contract Notice
Published: 2016-06-21
Buyer: Staffordshire County Council
Country: UK
Region: Staffordshire CC
Contract type: Services
Procedure: Open procedure
CPV classification: 48813000: Passenger information systems | 48813200
Estimated value: 2000000 GBP
Submission deadline: 2016-07-25
Award criteria: The most economic tender

Technical requirements: Requirement for future provision of RTPI within Staffordshire County Council to introduce a revised system architecture. This will utilise upgrades to the partner bus operators Electronic Ticket Machines (ETMs), allowing provision of AVL information from the GPS enabled ETM, via the GPRS communications network. Information will be consolidated within bus operator's sub systems, before being supplied to Staffordshire County Council for RTPI purposes via SIRI links.
V. Duration — from 1.8.2017 to 31.7.2020, with an additional option to extend by the following periods. 1.8.2020 to 31.7.2022, 1.8.2022 to 31.7.2024 and 1.8.2024 to 31.7.2025. In the event the Contract is extended the extensions shall be on the same Terms and Conditions of Contract as the original Contract period and will ultimately be at the County Council's sole discretion.
No special legal form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium or individuals of a consortium but in the case of a consortium or individuals of a consortium liability will be joint and several.
The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors:
Economic operators will be assessed according to the level of risk stipulated by the financial assessors used.
1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct.
2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors.
3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years.
The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Any economic operator being given an Above Average/Higher than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected.
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Eligibility requirements: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract. Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors: n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Note: 1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct. 2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors. 3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years. The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract. Financial checks: Any economic operator being given an Above Average/Higher than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected. Insurance Levels: Public Liability 5 000 000 GBP; Employers Liability 10 000 000 GBP; Professional Indemnity 2 000 000 GBP. Failure to achieve or agree to this may lead to disqualification.
The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract. Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors: n2check (www.n2check.com), Dun & Bradstreet (www.dnb.co.uk), Experian (www.experian.co.uk). Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Note: 1. It is the responsibility of the economic operator to ensure that the appropriate accounts have been filed and that the credit information held is correct. 2.Should economic operators wish other financial information to be taken into account to support the economic and financial check this should be submitted with the response to the PQQ. SCC reserves the right to request further financial information and to take this into account where necessary in addition to the level of risk stipulated by the financial assessors. 3. For sole traders/partnerships where third party financial assessments are not available the assessment will be undertaken using a financial spreadsheet detailing trading account data for the last 3 years. The organisation should hold valid insurance as required by the contract, or a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Financial checks: Any economic operator being given an Above Average/Higher than Average Risk rating or poorer, by 1 or more of the assessors used, may be rejected. Insurance Levels: Public Liability 5 000 000 GBP; Employers Liability 10 000 000 GBP; Professional Indemnity 2 000 000 GBP. Failure to achieve or agree to this may lead to disqualification.