Public procurement notice: Contract Notice
Published: 2023-03-17
Buyer: KfW Bankengruppe
Country: DE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 79417000 | 79710000: Security services
Estimated value: 4365000 EUR
Submission deadline: 2023-04-18
Award criteria: The most economic tender

Technical requirements: Personal protection of the office management of the KfW field office in Baghdad during all movements outside the office as well as personal protection of KfW employees on business trips. In addition tendering of a risk management advisor for the security management of the employees of the field office as well as preparation of the security concept for business trips of KfW employees and consultants.
KfW finances projects across Iraq including the Kurdish Autonomous Region. KfW operates a main office in Baghdad and a satellite office in Erbil. The main office oversees and supports all KfW projects in the country, including some in remote and high security risk areas. The KfW offices in Iraq include four full time staff members, complemented by regular duty travelers (staff and consultants) to the aforementioned areas.
KfW seeks personal protection of the office director of the KfW field office in Baghdad during all movements outside the office as well as personal protection of KfW employees on business trips. In addition tendering of a risk management advisor for the security management of the employees of the field office as well as preparation of the security concept for business trips of KfW employees and consultants.
Close Protection Teams shall support safety to KfW personal. The services include in particular the following tasks (non exhaustive): personal protection of the Director outside of KfW office and outside of residence building premises; in addition protection services for any movement of the Director outside of Baghdad city center to ensure the implementation of KfW`s travel policies for Iraq; support/accompaniment of field missions of KfW staff and consultants inside Baghdad and outside of Baghdad and Erbil.
An RMA shall support the safety and security risk management system of KfW in order to ensure safety and security of KfW personnel in Iraq (assigned there or, where applicable, on short-term missions) and to provide related advice to consultants (normally on short-term assignments) working on behalf of KfW or its implementing partners. Monitoring relevant information concerning the surrounding countries as it impacts the development of the situation in Iraq is expected. A designated, suitable office space in Baghdad for the RMA shall be provided and equipped by the service provider. The RMA must also be able and equipped to work mobile throughout Iraq (e.g. when in Erbil). Regular reporting services shall be provided. Moreover, a secure permanent residential acommodation in Baghdad for the Director in a secured building/compound shall be provided.
Note: A full description of tasks of the Close Protection Services and the Services of the RMA will be provided in the "Terms of Reference and Annex 1". With this notice the participants get the blackened version of the aformentioned document. KfW will disclose all information to all interested parties, that consider a participation in the Tender Procedure, provided, that the "Non Disclosure Agreement" is duly filled out, signed and electronically sent back via the message function of the Supplier Wizard. Prerequisite for using the Supplier Wizard is the registration on KfW`s Tender Plattform https://ausschreibungen.kfw.de/.The declaration has to be submitted by each interested Candidate, in cases of consortia by each of its members, in cases of intended subcontracting by each subcontractor when participating in the tender procedure.
Close Protection Services: 2,5 year fixed term + optional 2x per 1 year ; RMA: 1 year fixed term + optional 3x per 1 year.
A full description of the options are provided in the fully disclosed version of "Terms of Reference and Annex 1", please see above II.2.4).
- At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must be legally established and registered in the commercial registry or similar public register in one jurisdiction for at least three consecutive years (according certificate(s) must be submitted with the request to participate)
- At the time of submission of the request to participate, the Candidate or, in case of a  Consortium, each member of the Consortium must be formally registered with the Federal Ministry of the Interior of the Republic Iraq (Private Security Company Registration and Adjudication) as private security provider and permitted to operate as an armed security provider throughout the whole country of Iraq (according certificate(s) must be submitted as part of the request to participate)
Turnover with similar services in the last three years (2020, 2021, 2022) earned specifically with services regarding Security Services  (Provision of Operational and protective security) AND Risk Management Advice (Provision of Security risk management and advisory)
A minimum total turnover net of VAT of at least EUR 2.5 million in each year (or other currency equivalent) of which a minimum of 50% of total turnover results from Security Services.
1. At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must have the required certification (according certificate(s) must be submitted with the request to participate)
4. At the time of submission of the request to participate, the candidate or the consortium members combined must have International Close Protection Team Specialists available during the contract period either directly or through affiliated firms or through a reliance on the capacities of other entities. A candidate or a consortium who wants to rely on the capacities of other entities must submit the form ‘Commitment in the event of a reliance on the capacities of other entities’ already with the Request to Participate. In addition, the candidate must ensure that the Team Specialists also meet certain qualification requirements at the time of contract execution.
1. The certificate must be from one of the following institutions/according to ONE of the following standards:

Eligibility requirements: - At the time of submission of the request to participate, the Candidate or, in case of a Consortium, each member of the Consortium must be legally established and registered in the commercial registry or similar public register in one jurisdiction for at least three consecutive years (according certificate(s) must be submitted with the request to participate) - At the time of submission of the request to participate, the Candidate or, in case of a  Consortium, each member of the Consortium must be formally registered with the Federal Ministry of the Interior of the Republic Iraq (Private Security Company Registration and Adjudication) as private security provider and permitted to operate as an armed security provider throughout the whole country of Iraq (according certificate(s) must be submitted as part of the request to participate) Further details are provided in "Criteria for evaluating the requests to participate".

Award value: 4365000