Public procurement notice: Contract Notice
Published: 2019-10-17
Buyer: Bron Afon Community Housing Ltd
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72220000: Systems and technical consultancy services | 72222300: Information technology services | 72250000: System and support services | 72253000: Helpdesk and support services
Estimated value: 580000 GBP
Submission deadline: 2019-11-22
Award criteria: The most economic tender

Technical requirements: Bron Afon Community Housing Ltd is seeking to appoint a suitably accredited, experienced and skilled organisation to provide ICT support services for its existing ICT estate.
Bron Afon Community Housing Ltd's Head Office and any other of their current or future operating locations.
Bron Afon Community Housing Ltd ('Bron Afon') is seeking to appoint a suitably accredited, experienced and skilled organisation to provide ICT support services.
The primary object and core requirements (‘Core Requirements’) of the proposed contract are ICT support services which are required to facilitate the ongoing management and maintenance of Bron Afon’s existing ICT estate.
For the avoidance of doubt, the core requirements do not include purchase of software, hardware or infrastructure.
It is proposed that after the initial 36-month period, the contract will extend on the contract anniversary (‘Renewal Date’) for additional periods of twelve (12) months thereafter.
Bron Afon may request the appointed economic operator to supply ICT software, hardware or infrastructure elements at additional cost (‘Associated Requirements’).
Associated requirements are to be treated as options in the contract. As such Bron Afon offers no guarantee, warranty or undertaking in relation to soliciting or accepting any volume or value of proposals for Associated Requirements.
In all circumstances, the appointed economic operator will be requested to submit a proposal or quotation for supply of Associated Requirements. This proposal or quotation will be bench-marked against alternative sources of supply.
The request for the supply of associated requirements may be made at any time during the contract. The requests will be strictly limited to supply of associated requirements for the incremental improvement, modification, extension or upgrade of existing software, hardware and infrastructure.
As set out in Bron Afon's Procurement and Contract Rules available from https://www.bronafon.org.uk/do-business-with-us/
It is likely that a new procurement will be undertaken for this requirement on termination of the contract to which this procurement procedure relates.
It is the preliminary view of Bron Afon that there may be Transfer of Undertakings (Protection of Employment Regulations) 2006 as amended (‘TUPE’) implications attached to this contract. Basic Employee Information (‘TUPE Information’) has been provided by the current Service Provider(s). In accordance with Regulation 21 (3) of the Public Contract Regulations 2015 as amended, Bron Afon requires tendering organisations to request a copy of the TUPE Information via the electronic procurement solution messaging facility. This request must include a signed copy of the non-disclosure and confidentiality agreement on the tendering organisations headed paper. The non-disclosure and confidentiality agreement is included as an appendix to the invitation to tender document.
For the avoidance of doubt the time limits for response to this contract opportunity have been calculated taking into consideration the above requirements in accordance with Regulation 53 (5) of the Public Contract Regulations 2015 as amended.
For the avoidance of doubt the estimated contract value stated in this notice has been calculated in accordance with the provisions of Regulation 6 (19) (b) of the Public Contract Regulations 2015 as amended.

Eligibility requirements: Full details are set out in the procurement documents.

Award value: 580000