Public procurement notice: Contract Notice
Published: 2020-07-31
Buyer: Dublin City Council
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 30236200 | 31644000 | 32573000 | 33195100 | 34990000
Estimated value: 750000 EUR
Submission deadline: 2020-08-28
Award criteria: The most economic tender

Technical requirements: Two-Phase Multi-Supplier Framework Agreement for Low Cost, Retro-fit, End-to-End, Internet of Things (IoT) Solutions to Alert, Monitor and Report on Ring Buoy Theft
Dublin City Council manages approximately 140 ring buoys in Dublin. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy, its casing and the rope. All issues are manually recorded on a report sheet. This can delay the ring buoy replacement turnaround time. Dublin City Council now wishes to establish a framework agreement to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region.
Dublin City Council manages approximately 140 ring buoys in Dublin. These ring buoys are located on the banks of the two canals, the three rivers (Liffey, Tolka and Dodder), in the Docklands area and in the Council beach areas. Unfortunately, approximately 15 of these ring buoys go missing/are stolen every week. This problem exists across all 31 local authorities’ areas in Ireland, 18 of which manage coastal water safety and all of which manage inland water safety. Across Ireland, hundreds of life buoys go missing every week, putting people’s lives at risk.
Dublin City Council's Water Safety Officer and Water Safety Ireland are jointly responsible for the monitoring and maintenance of the ring buoys in Dublin City. Inspectors visit each ring buoy location to checking the integrity of each ring buoy. This includes checking the ring buoy itself, its casing and the rope. All issues are manually recorded on a report sheet. The report sheets are brought back to the office, the issue is recorded and the report sheets are stored. New parts (ring buoys or rope) are ordered and deployed on the next visit to that location.
This process can delay the ring buoy replacement turnaround time. Each ring buoy costs approx. EUR 40. The need to replace approximately 600 ring buoys each year costs Dublin City Council in excess of EUR 20 000 and could potentially endanger lives. Due to health and safety issues, ring buoys cannot be re-distributed if they have been tampered with and many end up in landfill sites.
Based on the feedback from a prior information notice (PIN) published in December 2019, Dublin City Council now wishes to establish a framework agreement. It involves a two-phased approach alongside a PPI process to procure low cost, retro-fit end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services) across multiple site locations in the Dublin region. Please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 173634. Please see Annex 1 of the draft multi party framework agreement for a list of local authorities under the framework (the Framework Purchasers).
The procurer benefits from assistance offered under the EAFIP-initiative (www.eafip.eu) which is supported by the European Commission Directorate — General Communications Networks, Content and Technology (DG Connect).
This project was also a recipient of funding from the National Public Service Innovation Fund to support the piloting and testing of the solutions that are sourced from the procurement process. https://www.ops2020.gov.ie/networks/funding/projects-funded/
The procurer has conducted and implemented a tender competition for the procurement of innovative solutions so as to establish a two-phase multi-supplier framework agreement for low cost, retro-fit, end-to-end, IoT solutions to alert, monitor and report on ring buoy theft (the Services).
The first phase of the framework agreement (Phase 1) will be dedicated to the piloting of different solutions by the framework suppliers for the provision of the Services following which the pilots which are evaluated as 'Successful' shall be eligible to compete for additional contracts for provision of the Services to the Framework Purchasers by way of a mini-competition process in the second phase (Phase 2). More information on the phases and evaluation process at the end of phase 1 are provided in the request for tender documentation available to download from www.etenders.gov.ie using RFT ID 173634.
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
Please note that due to the current Covid-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the contracting authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.


Award value: 750000