Public procurement notice: Contract Notice
Published: 2016-06-28
Buyer: The European Patent Organisation (EPO), acting through the European Patent Office
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 72310000: Data processing services | 72311100
Submission deadline: 2016-09-02
Award criteria: The most economic tender

Technical requirements: The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
Payment shall be effected within 30 days of acceptance of rendered services and receipt of an invoice in the correct form.
The Work to be performed by the Contractor shall take place at the premises of the Contractor, with the exception of twice-yearly meetings, training, and consultancy, which shall take place at the EPO’s premises in Munich and/or Vienna.
The contract begins with a “set-up, preparation and test phase” of approximately 6 months, which must be completed by 15.5.2017.
The period for commissioning and performing the work (“the Contract Period”) should start on 1.6.2017. The Contract Period is 3 years, with 2 optional extensions of 1 year each, at the discretion of the EPO.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
Contract award is expected to take place early in November 2016. A kick-off meeting in Vienna is expected to take place mid-November 2016.
Die Europäische Patentorganisation ist eine zwischenstaatliche Organisation, die durch das 1977 in Kraft getretene Europäische Patentübereinkommen gegründet wurde. Ihr gehören derzeit 38 Mitgliedstaaten an (Albanien, Belgien, Bulgarien, Dänemark, Deutschland, ehemalige jugoslawische Republik Mazedonien, Estland, Finnland, Frankreich, Griechenland, Irland, Island, Italien, Kroatien, Lettland, Liechtenstein, Litauen, Luxemburg, Malta, Monaco, Niederlande, Norwegen, Österreich, Polen, Portugal, Rumänien, San Marino, Schweden, Schweiz, Serbien, Slowakei, Slowenien, Spanien, Tschechische Republik, Türkei, Ungarn, Vereinigtes Königreich und Zypern). Ausführendes Organ der EPO ist das Europäische Patentamt, das die Recherche und Prüfung europäischer Patentanmeldungen und die Erteilung europäischer Patente zur Aufgabe hat. Es beschäftigt rund 6 700 Bedienstete am Hauptsitz in München, in 1 Zweigstelle in Den Haag (Rijswijk (NL)) und in 2 Dienststellen in Berlin und Wien. (Die Zahl der Mitgliedstaaten und der Bediensteten kann sich ändern.)
Die Zahlung erfolgt innerhalb von 30 Tagen nach Abnahme der erbrachten Leistungen und Erhalt einer Rechnung in ordnungsgemäßer Form.
Die Arbeiten sollen am Sitz des Auftragnehmers erbracht werden. Ausgenommen sind halbjährliche Besprechungen, Training und Beratung; diese sollen in den Räumlichkeiten des Auftraggebers in München und/oder Wien erbracht werden.
Der Vertrag beginnt mit einer "Einrichtungs-, Vorbereitungs- und Testphase" von rund 6 Monaten, die bis 15.5.2017 abgeschlossen sein muss.