Public procurement notice: Contract Notice
Published: 2021-03-12
Buyer: Danish Defence Acquisition and Logistics Organization
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 32531000 | 35710000: Command and control systems
Estimated value:  DKK
Submission deadline: 2021-04-09
Award criteria: The most economic tender

Technical requirements: The aim of this contract is to provide the Danish Army with 12 (twelve) full-motion mobile Ku/Ka-band SOTM (SATCOM-On-The-Move) satellite terminals, with an option of additional 8 (eight). The Danish Army needs the SOTM satellite terminals to expand the current mobile tactical beyond line of sight (BLOS) communication capability using commercial and WGS (Wideband Global SATCOM) satellites.
The SOTM terminals will be used on different types of wheeled vehicles e.g. Eagle IV. Each SOTM terminal shall be supplied as a complete integrated stand-alone satellite system including, but not limited to, pedestal, antenna, antenna control unit, RF subsystems, Gyro/Inertial Reference Unit, GPS and a protecting radome. The required modems will be supplied by the Danish Defence. It must be possible to monitor and control the terminal from an operator PC provided by DALO.
The terminal will be used to maintain BLOS connection between the local mission area network and the Danish Defence integrated network via commercial Ku-band or WGS Ka-band. The type of communication includes video, voice and data at rates up to 1 Mbps duplex. Each SOTM connection will be anchored at Airbase Karup, Denmark on either a 3.7 m Ku-band terminal or a 9 m Ka-band terminal or a 9 m X-band terminal (WGS satellites support Ka/X cross-band connections).
The terminal will be deployed on off-road military vehicles and must support operation in all geographical areas and corresponding climate zones excluding the Arctic and Polar regions. A wide spectrum of terrain types must be supported including desert, tundra, mountains, forest and jungle. The Churchville B mobile vehicle conditions are the anticipated most extreme operational conditions. The antenna system must be able to maintain a high pointing accuracy even in GPS denied environments.
The proposed system configuration must be permanently authorized to operate on the WGS system on the Ka- band. At the time of offer submission the Supplier must present formal WGS certification letters for the terminal signed by USASMDC/ARSTRAT.
In addition to the SOTM terminals, the Supplier shall deliver user and maintenance documentation, initial user and maintenance training courses, initial spare parts as well as software updates to the terminals for a period of 5 (five) years.
Furthermore, in relation to the installation and integration of the SOTM terminals on the vehicles, the supplier shall deliver materials and necessary services, including documentation and helpdesk support (by e-mail and telephone).
Delivery of up to additional 8 (eight) SOTM terminals including initial spare parts in a period of up to 5 (five) years after contract signature. Each additional delivery will consist of minimum 2 (two) SOTM terminals.
Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The contract must be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Annex J for further information. Annex J is a part of the tender material which will be made available to the pre-qualified candidates.
When submitting the offer (but not the request for participation/pre-qualification), the tenderer must submit a declaration stating that the tenderer (1) is not subject to any of the reasons for exclusion stated in art. 39(1) of the Defence and Security Directive (2009/81/EC) and (2) to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the procurement documents, and the tenderer is encouraged – but not obliged — to use it. If the tenderer is composed of a group of entities (e.g. consortium), including temporary joint ventures, a declaration must be submitted for each participating entity.
Be advised that DALO shall exclude a tenderer which has unpaid overdue debt of DKK 100 000 or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established, unless the tenderer has provided collateral for the overdue debt, will provide collateral for the overdue debt or has entered into an installment agreement, which has not been breached at the time of submitting the offer. Exclusion is pursuant to the reasons for exclusion in the Defence and Security Directive, art. 39(2), paras f and g.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act No 1564 of 15.12.2015 – The Public Procurement Act.
1) A statement of the candidate’s general yearly turnover for the last 3 (three) financial years; and

Eligibility requirements: The candidate must provide the following information: 1) A statement of the candidate’s general yearly turnover for the last 3 (three) financial years; and 2) The candidate’s equity at the end of the last financial year, if publication of annual reports is required under the law of the country in which the candidate is established, and to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.
1) The candidate must have had an annual turnover of at least DKK 15 000 000 in each of the last 3 (three) financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published; 2) The candidate must have had a positive equity at the end of the last financial year. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the annual turnover is calculated as the sum of all the participants annual turnover in each of the last 3 (three) financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the annual turnover will be calculated as the sum of the candidate’s annual turnover and the entity or entities’ annual turnover in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must provide a list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the deliveries completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the deliveries has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate/tenderer clearly states which part (e.g. with regard to size, value, quantity or volume) of an ongoing delivery (reference) that has been carried out within the past 5 (five) years. The list should preferably include a short description of each delivery (including information about any WGS certification of delivered terminals). The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies and services, described in section II.1.5). The description should also including a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 5 (five) previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 (five), DALO will only consider the first 5 (five) deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum 1 (one) similar delivery within the past 5 (five) years, prior to the deadline for the request to participate. A ‘similar delivery’ shall be understood as a satellite terminal capable of switching between Ka-band on WGS (Wideband Global SATCOM) and commercial Ku-band.
The candidate must provide a list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the deliveries completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the deliveries has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate/tenderer clearly states which part (e.g. with regard to size, value, quantity or volume) of an ongoing delivery (reference) that has been carried out within the past 5 (five) years. The list should preferably include a short description of each delivery (including information about any WGS certification of delivered terminals). The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies and services, described in section II.1.5). The description should also including a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 5 (five) previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 (five), DALO will only consider the first 5 (five) deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum 1 (one) similar delivery within the past 5 (five) years, prior to the deadline for the request to participate. A ‘similar delivery’ shall be understood as a satellite terminal capable of switching between Ka-band on WGS (Wideband Global SATCOM) and commercial Ku-band.