Public procurement notice: Contract Notice
Published: 2018-02-28
Buyer: The European Patent Organisation (EPO)
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 32340000 | 32342300
Submission deadline: 2018-04-25

Technical requirements: The European patent organisation is an intergovernmental organisation set up pursuant to the European patent convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European patent office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of member states and staff members indicated may change).
Payments shall be made in instalments, following completion and acceptance of the deliveries and works. Payments to maintenance shall be made in instalments per 6 months for the items concerned, related to that period.
Bidders shall be knowledgeable with regard to the relevant Dutch regulations and safety procedures, including guidelines for building and electrical materials. In the case permits need to be issued to the EPO, the Bidder shall be able to procure any necessary permits on behalf of the EPO
12 months from signature of contract by both parties for the delivery and installation of audio and video equipment and for the maintenance of audio and video until 31.12.2019
a) Name and address of department from which the procurement documents and clarification of the procurement documents may be requested:
Procurement Documents will be forwarded upon written or E-Mail request after the deadline for receipt by the EPO of requests for the procurement documents
Please submit bids by post only and not by fax or E-Mail. Bids submitted by fax or E-Mail will be excluded.
(f) Language or languages in which requests for clarification and bids must be drawn up: English only.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, in order for the EPO to have a single point of contact, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the procurement documents and/or whose circumstances are such as seriously to call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the general conditions of tender and any additional questionnaire(s) included in the procurement documents.
The period is 6 months according to the EPO's General conditions of tender: here, refer to the sixmonth period or to a different one as appropriate. Indicate that the period starts as from the final date for receipt of bids.
The bidder shall meet requirements concerning general and administrative aspects, economic and financial capacity and technical and professional capacity (selection criteria), the main elements of which are the following:
1. Bidder must be in possession of a quality management systems (e.g, NEN-EN and/or ISO 9001-2008 or alike), which relates to the nature of the work. This certificate must be issued by a certification institute accredited for that purpose by a (inter)national accreditation institute (in the Netherlands: the Dutch Accreditation Council/"Raad voor Accreditatie") or is third party certified by any other quality management system
2. Bidders shall confirm that the device software/firmware will be upgradable (to Technical conditions, Part 1 of the procurement documents)