Public procurement notice: Contract Notice
Published: 2019-09-23
Buyer: Scottish Police Authority
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 35110000: Fire-fighting and safety equipment | 71200000 | 71311000: Civil engineering consultancy services | 71315300 | 71324000: Quantity surveying services
Estimated value: 980000 GBP
Submission deadline: 2019-10-25
Award criteria: The most economic tender

Technical requirements: The Scottish Police Authority (known as the ‘the Authority’) is seeking to create a multi-supplier/multi-lot framework agreement for the provision of Estates Professional Services.
The authority are responsible for the upkeep and maintenance of approximately five hundred and eighty (580) properties and facilities, throughout the whole geographical area of Scotland.
This framework agreement will be used to assist with, or take responsibility for, the design, costing or implementation of a wide variety of projects under the direction of the Estates team. The framework agreement will cover the full geographical areas of Scotland.
This framework agreement shall be divided into seven (7) individual lots, a maximum of four (4) contractors shall be appointed to each lot. Tenderers are invited to bid for one (1), multiple or all lots, however part lots will not be considered.
It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the tenderer is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question, if the tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
Where it is required, within a tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships (this varies depending on each individual lot).
— Chartered institute of building services engineers (CIBSE) or Association of consulting engineers (ACE) or Institute of engineering and technology (IET), or
It is a requirement of this framework that tenderers hold, or can commit to obtain prior to the commence of any subsequently awarded framework, indicated below:
— employers (compulsory) liability insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current employers liability insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies,
— public liability insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current public liability insurance certificate,
— professional indemnity insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current professional indemnity insurance certificate.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The authority will access a credit safe report for a tenderers organisation and use the information contained within to assist with the assessment of the tenderer’s economic and financial standing. Tenders are asked to provide their company number within the ESPD to allow the authority to access a credit safe report.
Within such reports, the risk of business failure is expressed as a score of 30 or below (high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further.
If you are successful in the award of this contract and your risk failure rating falls below 30 then the SPA reserve the right to remove you from this contract. It is the contractor’s responsibility to ensure that the information held by credit safe is accurate and up to date.

Eligibility requirements: ESPD Question 4A.1 trade registers: It is a requirement of this tender that if the tenderer is UK based they must hold a valid registration with Companies House. Where the tenderer is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. Tenderers within the UK must confirm if they are registered under Companies House within this question, if the tenderer is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. ESPD Question 4A.2 authorisation/membership: Where it is required, within a tenderer’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Tenderers must confirm if they hold the following authorisation or memberships (this varies depending on each individual lot). Lot 1: mechanical and electrical engineering: — Chartered institute of building services engineers (CIBSE) or Association of consulting engineers (ACE) or Institute of engineering and technology (IET), or — Energy Institute (EI). Lot 2: civil and structural engineering: — Institute of Civil Engineers (ICE) or Association of Consulting Engineers (ACE), or — Institute of Structural Engineers (IStructE). Lot 3: architectural services: — Royal Incorporation of British Architects (RIBA). Lot 4: quantity surveying services: — Royal Institution of Chartered Surveyors (RICS). Lot 5: project management services: — Association for Project Management (APM) or Institute of Civil Engineers (ICE), or — Chartered Institute of Building (CIOB) or Royal Institution of Chartered Surveyors (RICS). Lot 6: building surveying services: — Royal Institution of Chartered Surveyors (RICS). Lot 7: fire safety engineering services: — Institution of Fire Engineers (IFE).

Award value: 980000