Public procurement notice: Contract Notice
Published: 2016-09-28
Buyer: Sanctuary Housing Group
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79710000: Security services | 79713000: Guard services | 79715000: Patrol services
Estimated value:  GBP
Submission deadline: 2016-10-14
Award criteria: The most economic tender

Technical requirements: Light Touch regime Procurement: Supply of manned guarding, key holding and alarm response services to Sanctuary Housing Association and its subsidiary companies.
Lot 2 — Security services and key-holding for Sanctuary Housing Association — Corporate services — England and Scotland.
Lot 3 — Security services and key-holding for Sanctuary Supported Living and Sanctuary Housing Services Limited — North of England and Midlands.
Lot 4 — Security services and key-holding for Sanctuary Supported Living — South of England and Midlands.
All lots will be accessible by all parts of the business during the life of the contract, with the focus being on the key business areas. The successful tenderer will be expected to demonstrate previous experience in the business area for which they are tendering.
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Contracting Authority if it is considered appropriate.
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the agreement.
Successful applicants will need to work to a performance related contract inline with a Service Level agreement (SLA).
Experience in relevant business areas is required, e.g. in student accommodation for Lot 1, corporate facilities for Lot 2 and supported accommodation for Lots 3 and 4.
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk A registered user can express an interest for a specific procurement, once you have registered on the eSourcing Portal, Responses to the PQQ must be published by the date in IV.3.4).
Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the DueNorth e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online atwww.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in the tender documentation.
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in IV.3.4).
The qualifying/pass threshold for the PQQ is scoring a minimum overall score of 57.5 % with a minimum score of 50 % in Part B. Bidders scoring less than 50 % in this section will not be invited to tender. The contracting authority reserves the right to invite bidders with scores close to the threshold.
The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into an agreement with the successful supplier(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The value provided in Section II.1.4) is only an estimate. We cannot guarantee to suppliers any business through this agreement. The Contracting Authority wishes to establish a contract for use by the following organisations (and any future successors to these organisations). These organisations form part of Sanctuary Group. Customer list: — Sanctuary Housing; — Sanctuary Care; — Sanctuary Student Homes; — Sanctuary Management Services; — Sanctuary Maintenance Contractors; — Sanctuary Home Care; — Sanctuary Supported Living. The Contracting Authority may provide goods and services under this contract to other parts of Sanctuary Group or other organisations whether for strategic or commercial reasons.
Sanctuary Group will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. Potential Providers who have been unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why they have been unsuccessful.

Eligibility requirements: All applicants must hold an SIA licence and be members of Approved Contractors Scheme. Experience in relevant business areas is required, e.g. in student accommodation for Lot 1, corporate facilities for Lot 2 and supported accommodation for Lots 3 and 4. Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk A registered user can express an interest for a specific procurement, once you have registered on the eSourcing Portal, Responses to the PQQ must be published by the date in IV.3.4). Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the DueNorth e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online atwww.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in the tender documentation. Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in IV.3.4).
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk A registered user can express an interest for a specific procurement, once you have registered on the eSourcing Portal, Responses to the PQQ must be published by the date in IV.3.4).
Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the DueNorth e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online atwww.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in the tender documentation. Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in IV.3.4).
Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the DueNorth e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online atwww.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in the tender documentation.
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with the evaluation criteria set out in both the Pre-Qualification Questionnaire (PQQ) and the Invitation to Tender (ITT) documents, and shall be on the basis of the information provided in response to the PQQ and ITT. This procurement will be managed electronically via the Due North e-Sourcing Tendering Portal. To participate in this procurement, participants must first be registered on the e-Sourcing Portal. If you have not yet registered on the eSourcing Portal, this can be done online at www.sanctuary-tenders.co.uk Once you have registered on the eSourcing Portal, a registered user can express an interest for a specific procurement. Responses to the PQQ must be published by the date in IV.3.4).