Public procurement notice: Contract Notice
Published: 2025-11-11
Buyer: Vestfoldmuseene IKS
Country: NO
Region: NO093
Contract type: Services
Procedure: Restricted procedure
CPV classification: 31625300 | 32231000 | 32324300 | 35120000: Surveillance and security systems | 35121700
Estimated value: 13000000 NOK
Submission deadline: 2025-12-12
Award criteria: price, quality

Technical requirements: The contracting authority shall enter into a framework agreement with one tenderer for services that shall i.a. ensure the protection of the Contracting Authority's values and reputation at different locations, including art and cultural history museums, as well as administration and storage locations. The following security guard services are included: - General security guard services - Security guard services for events and art transport - Printing as needed - Various security related assignments that can vary during the framework agreement period Consequent also includes the framework agreement: - Technical service assignments - Procurement of alarm equipment - Other services as described in point. 2 "Further details on locations and needs" in SSA-R Annex 1 Annex 1 - The contracting authority ́s requirement specifications and the tenderer ́s solution description agreement also includes The estimated value of the framework agreement is approx. NOK 2.6 million excluding VAT. NOK 10.4 million, excluding VAT, equivalent to nok 10.4 million. VAT (including options) for the entire framework agreement period (including option years). This is only an estimate and is not binding for the Contracting Authority. The maximum financial limit for the framework agreement (including options) is NOK 13 million excluding VAT. VAT. See the tender documentation for further information on the procurement.
Vestfoldmuseene IKS ("contracting authority") consists of an archive institution, an art museum, a Viking centre, the Thor Heyerdahl Institute, seven cultural-historical museums and a collection management for objects and photographs. The contracting authority has a broad social role with a focus on history, art and culture and it offers exhibitions, events and digital services for the public and research environments. The contracting authority shall enter into a framework agreement with one tenderer for services that shall i.a. ensure the protection of the Contracting Authority's values and reputation at different locations, including art and cultural history museums, as well as administration and storage locations.
The tender documentation point 9.3.4. Requirements of the tenderer's registrations, authorisations, etc.

The tenderer shall be a legally established company.

Documentation requirement: Norwegian tenderers: Company Registration Certificate. The contracting authority will obtain a company registration certificate from the Brønnøysund Register Centre for Norwegian tenderers. The Norwegian tenderers shall therefore not enclose a company registration certificate.

Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
The tender documentation point 9.3.5. Economic and financial position requirements.

The tenderer shall have the financial strength to be able to fulfil the contract.

Documentation requirement: The tenderer's Annual Financial Statements including notes with the Board's and auditor's reports from the last three (3) years, i.e. 2024, 2023 and 2022. 

The contracting authority reserves the right to carry out a credit assessment from Experian. 

The financial strength will be assessed in relation to turnover, operating degree, solidity and liquidity.

The contracting authority will obtain revised annual accounts from the Brønnøysund Register Centre for Norwegian tenderers. The Norwegian tenderers shall therefore not deliver revised annual accounts.
The tender documentation point 9.3.6. Requirements regarding technical and professional qualifications.

Tenderers must have the ability to fulfil the contract.

Documentation requirement: A short, overall description of the company shall be given, including:
- A description of the tenderer's average workforce and the number of employees in the management during the last three years.
- A description of how much of the contract the tenderer is considering putting away to sub-suppliers.

Eligibility requirements: The tender documentation point 9.3.4. Requirements of the tenderer's registrations, authorisations, etc.

The tenderer shall be a legally established company.

Documentation requirement: Norwegian tenderers: Company Registration Certificate. The contracting authority will obtain a company registration certificate from the Brønnøysund Register Centre for Norwegian tenderers. The Norwegian tenderers shall therefore not enclose a company registration certificate.

Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
The tender documentation point 9.3.5. Economic and financial position requirements.

The tenderer shall have the financial strength to be able to fulfil the contract.

Documentation requirement: The tenderer's Annual Financial Statements including notes with the Board's and auditor's reports from the last three (3) years, i.e. 2024, 2023 and 2022. 

The contracting authority reserves the right to carry out a credit assessment from Experian. 

The financial strength will be assessed in relation to turnover, operating degree, solidity and liquidity.

The contracting authority will obtain revised annual accounts from the Brønnøysund Register Centre for Norwegian tenderers. The Norwegian tenderers shall therefore not deliver revised annual accounts.
The tender documentation point 9.3.6. Requirements regarding technical and professional qualifications.

Tenderers must have the ability to fulfil the contract.

Documentation requirement: A short, overall description of the company shall be given, including:
- A description of the tenderer's average workforce and the number of employees in the management during the last three years.
- A description of how much of the contract the tenderer is considering putting away to sub-suppliers.
The tender documentation point 9.3.6. Requirements regarding technical and professional qualifications.

Tenderers shall have experience from relevant deliveries. 'relevant deliveries' means security guard services. 

Documentation requirement: A description of the tenderer's three (3) most relevant assignments in the last three (3) years. Tenderers shall document fulfilment by filling in the attached template for reference descriptions. See annex 4 - Reference Descriptions.
The tender documentation point 9.3.3. Requirement for tax certificate.

Tenderers shall have their tax, payroll tax and VAT payments in order.

Documentation requirement: Tax certificate not older than six months calculated from the deadline for submitting a request for participation in the competition. Tax certificate means: 

For Norwegian tenderers: Tax and VAT certificate issued by the tax office via Altinn.

Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue such certificates, the tenderer shall submit a statement which states that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.
The tender documentation point 9.3.7. Requirement for a quality management system.

Tenderers shall have a documented quality management system.

Documentation requirement: A concise description shall be given of the overall quality management system that the tenderer will use for carrying out this contract. The description must be so detailed that the contracting authority can undertake an independent assessment of whether the tenderer's quality management system can be seen as well-functioning for this contract. If a tenderer is certified in accordance with ISO 9001 or equivalent quality assurance certifications, it is sufficient to enclose a copy of a valid certificate.
The tender documentation point 9.3.8. Requirement of HSE system.

Tenderers shall have a documented HSE system.

Documentation requirement: Tenderers must submit a table of contents for their HSE system. If a tenderer is certified in accordance with ISO 45001 or equivalent working environment certifications, it is sufficient to enclose a copy of a valid certificate.
See the tender documentation point 9.5.
Tenderers shall submit the following: Completed SSA-R Annex 5 Annex 1 - Price Form.
The contracting authority will evaluate the following under the award criteria "Assignment Implementation": To what degree the tenderer has a good plan and organisation for carrying out the work under the framework agreement.

Tenderers shall provide a description of the following: How security guard services are intended to be carried out, including the tenderer's organisation, routines for planned and unplanned absences, success factors, risk elements and how the contracting authority ́s needs are met. 

The description shall be documented by a supplementary form of Annex 1 Annex 2 - Implementation of the Assignment. The description shall be maximum three (3) A4 pages (font size 10 or greater). Anything beyond three pages, as well as annexes to the description, will not be evaluated.