Public procurement notice: Contract Notice
Published: 2016-03-12
Buyer: Defra
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 72224000: Project management consultancy services | 75100000
Submission deadline: 2016-04-18
Award criteria: Price, Quality, Delivery performance, Risk, Overall cost-effectiveness, Quality criteria in the ITT

Technical requirements: Price
Quality
Delivery performance
Risk
Overall cost-effectiveness
Quality criteria in the ITT
1.1. This Invitation to Tender (ITT) invites bids to cover the administration of the application process and project-level monitoring and evaluation (M&E) of funded projects for the Darwin Initiative, Darwin Plus and the Illegal Wildlife Challenge Fund. Although the specification separates the activities between Darwin and IWT it will be issued as 1 contract covering both administration and project-level M&E for both.
1.2. This invitation to tender sets out 2 separate sets of requirements: 1 for Darwin (including Darwin Plus) and 1 for the IWT Challenge Fund. However, many aspects of the processes involved are the same. Whilst the schemes are expected to retain separate identities there may be opportunities to maximise the synergies and deliver efficiencies. Ideas on how this might be done (including any implications for timetabling) are very welcome.
1.3. Please note that it is anticipated that a separate contract will be let later this year to cover the more over-arching programmatic level M&E of the Darwin and IWT grant schemes. Due to a requirement for programmatic level M&E to be undertaken independently from Grant administration the Authority reserves the right to require that this is operated by a separate contractor to the 1 carrying out this contract, unless the organisation can conclusively demonstrate that it will be able to address any conflict of interest. The successful tenderer for this contract must build in capacity for liaison with the eventual programmatic M&E contractor.
1.4. Defra (hereafter referred to as ‘the Authority’) is the lead Government Department for these schemes.
The Authority shall have 2 options to agree a change in the scope or volume of work to be carried out under Workstream 6 (Project Level Monitoring and Evaluation) and a change in the Contract Price arising from such a change. The 1
The Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
Details will be provided in the ITT document, copies of which are available from the Defra e-Tendering Service (https://defra.bravosolution.co.uk).
No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or the members shall select from amongst themselves a lead contractor acceptable to the Authority.
Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.

Eligibility requirements: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the Tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help or contact the eTendering help desk. 1. Financial statements or other information to demonstrates that the tenderer has the requisite financial capacity to provide the service. 1.1. The Authority will also consider annual turnover. For this procurement, the Authority expects the contractor to have an annual turnover for each of its last 2 financial years of at least 700 000 GBP. 1.2. In the case of a joint venture or a consortium bid, the annual turnover is calculated by combining the turnover of the relevant organisations in each of the last 2 financial years and the combined turnover is expected to be 700 000 GBP. Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT ) which is available only at https://defra.bravosolution.co.uk
1. Financial statements or other information to demonstrates that the tenderer has the requisite financial capacity to provide the service. 1.1. The Authority will also consider annual turnover. For this procurement, the Authority expects the contractor to have an annual turnover for each of its last 2 financial years of at least 700 000 GBP. 1.2. In the case of a joint venture or a consortium bid, the annual turnover is calculated by combining the turnover of the relevant organisations in each of the last 2 financial years and the combined turnover is expected to be 700 000 GBP.
1. Financial statements or other information to demonstrates that the tenderer has the requisite financial capacity to provide the service.
1.1. The Authority will also consider annual turnover. For this procurement, the Authority expects the contractor to have an annual turnover for each of its last 2 financial years of at least 700 000 GBP. 1.2. In the case of a joint venture or a consortium bid, the annual turnover is calculated by combining the turnover of the relevant organisations in each of the last 2 financial years and the combined turnover is expected to be 700 000 GBP.
Evaluation information required from Tenderers will be stated in the Invitation to Tender (ITT ) which is available only at https://defra.bravosolution.co.uk