Public procurement notice: Contract Award Notice
Published: 2019-12-09
Buyer: Aarhus Universitet
Country: DK
Contract type: Supplies
Procedure: Negotiated without a prior call for competition
CPV classification: 72000000
Estimated value: 4000000 DKK
Award criteria: Lowest price

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Department of Forensic Medicine, AU needs to replace the case management system used in the management of forensic pathology cases, as the current system cannot be supported after 31.12.2020.
Danish Police expects the cases to be handled, with similar high quality and a uniform standard of quality, procedures and statements. Therefore, the Department of Forensic Medicine on AU and KU are in cooperation regarding a case management system used in the management of forensic pathology cases. Having the same system would be a step in the direction of more uniform procedures and statements, which is a distinct request from Danish Police. Using the same system in the 2 largest department also have the advantage of cost reduction and a broader caseload to compile reports, draw experience and evidence from and do research on.
In this corporation between AU and KU, KU's already existing system RPA Modul will be used in the future. It will be necessary to make adjustments, before it can be used at Department of Forensic Medicine, AU.
— due to the sensible and confidential nature of the cases, a strict data security policy and all data must stay on site. Therefore, there has to be on site establishing of the IT-system in addition to on site migration of data by a Danish-speaking expert, (an understanding of the content of the data columns will be necessary).
The collaboration with KU will make it possible to have the new system up and running before the deadline on the current system. It is of vital interest to society, that the Department can assistant Danish Police making the IT-system critical due to the fact that the assignment is a public authority exercise.
The cooperating Department has a long well established relationship with an IT-company, which therefore at present is the only company in the country with a history of working with forensic pathology systems.
Due to the very specific requirement of the supplier tasked with the development of the IT-system, the Department has concluded than only 1 IT-company can meet these. Firstly and most importantly is that only by choosing this IT-company, the department will be able to work alongside the other department on concurrent development projects, which will multiply the collective output.
It must be considered that this is a limited project (in IT-context the sums are minute) in a very narrow discipline, which should be of very little interest to anyone new as there are no new market to expand into. In conclusion only 1 provider (Ditmer) can be awarded this job.
In case of complaints about tenders or decisions, e.g. award of contracts covered by Section II) or III) in the Danish Public Procurement Act must be submitted to the Complaints Board for Public Procurement (Klagenævnet for Udbud) within 45 calendar days from the day after the contractor published a notice in the Official Journal on the conclusion of a contract.
At the latest concurrently with submission of an appeal to the Complaints Board for Public Procurement, the complainant must inform the contracting authority of the alleged infringement and whether the appeal is to be referred to the board.


Winner: Ditmer A/S
Award value: 4000000
Number of bids: 1