Public procurement notice: Contract Award Notice
Published: 2023-07-24
Buyer: Danish Ministry of Defence Acquisition and Logistics Organisation
Country: DK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 18000000 | 35311000: Swords and lances | 35800000: Individual equipment and supplies
Estimated value: 20000000 DKK
Award criteria: The most economic tender

Technical requirements: The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) wished to enter into a Framework Agreement that covers the acquisition of Ceremonial Weapons eg. Sabers and Daggers.
DALO intended to use the Ceremonial Weapons for the Danish Defence, hereunder; the Danish Army, the Danish Navy and the Danish Air force.
The Ceremonial Weapons are to be used during official appearances e.g. under parades and ceremonies, where ceremonial weapons are required by the Danish Defence.
The Ceremonial Weapons eg. Sabers and Daggers, that form part of the Agreement, shall for instance include the following items; Sabers for the Danish Navy and the Danish Army, Daggers for the Danish Air Force, the Danish Navy and the Danish Army. Furthermore, Scabbards for both Sabers and Daggers and also Spare parts for Sabers.
DALO will, as part of the tender procedure, invite the tenderers to a Clarification meeting, regarding the tender proces and the Test Specimen. See time Schedule cf. Instructions to Tenderers, section 9 on Ethics and read more info about the Clarification meeting cf. Instructions to Tenderers, section 4.2. DALO will, as part of the evaluation, test the received Test Specimens, as part of the tenderer's offer. The Test Procedure is described in Enclosure 3 - Test Procedure. Each offer will be evaluated and tested by a Subject Matter Expert (SME) panel from DALO.
The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.
DALO demands that the tenderer and each of the legal entities whose economic and financial capacities the tenderer relies on undertake joint and several liability for the performance of the contract.
Regarding section III.2.2): As part of the submission of an offer the tenderer must submit a self-declaration on compliance with labour clauses, CSR obligations and international sanctions. If the self-declaration is not submitted or is inadequate, the tenderer cannot be taken into consideration for the framework agreement. However, in this connection DALO reserves the right, at any time during the tender process, to let the tenderer rectify a missing or inadequately completed self-declaration. DALO has uploaded a template (available in the ETHICS web portal) which must be used as a statement.
When associations of several entities (eg. Consortiums), including temporary joint ventures, participate as one tenderer, the self-declaration must be filled out separately for each of the participating entities.
Please see the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3), for further information regarding language requirements in the tender procedure.
Regarding section II.1.5): The estimated value of the framework agreement is 8 mio. and the maximum value of the framework agreement is 20 mio.. The reason for the difference between the stated values is the uncertainty regarding the final value of the framework agreement, cf. below. Hence, the estimated value constitutes DALO’s most qualified estimate of the value of the framework agreement at the present moment, while the maximum value constitutes the maximum value of purchases under the framework agreement in its duration.
The uncertainty regarding the final value of the framework agreement is primarily caused by uncertainty regarding exactly how extensively the deliverables of the framework agreement will be distributed in the Danish Defence. If decision is made that the deliverables in question shall be utilized by more groups of personnel than what is actually decided for now, this will lead to a significant larger expenditure on the framework agreement than what is expected at the moment.
The tenderer must together with the tender submit an ESPD as preliminary evidence of the circumstances set out in § 148(1) (1-3) of the Public Procurement Act.
The tenderer and, if relevant, the participants in the group of entities or/and entities on which the [tenderer/candidate] relies on, must use the electronic version of the ESPD available at ETHICS’ web portal. The ESPD shall be fulfilled and submitted at ETHICS’ web portal in accordance with the instructions given by ETHICS. The ESPD document must be signed by the supporting entity. It is not necessary for the tenderer to sign the ESPD document. If the tenderer is a group of entities (consurtiums), each participant’s ESPD document must be signed by the participant in question. It is not necessary for the participant submitting the tender to sign his ESPD document.
Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. Please see the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3), for further information on the matter.


Winner: WKC Stahl- und Metallwarenfabrik Hans Kolping GmbH & Co KG
Award value: 20000000
Number of bids: 2