Public procurement notice: Contract Notice
Published: 2025-06-16
Buyer: Finnish Immigration Service
Country: FI
Region: FI1B1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72000000
Submission deadline: 2025-07-28
Award criteria: price

Technical requirements: The Finnish Public Defence and Security Procurements Act (1531/2011) will be complied with in this procurement. The procurement procedure to be used is a negotiated procedure described in section 3, subsection 1, paragraph 10 of the Act. 

1. THE PARTICIPATION STAGE 
A negotiated procedure is a multi-stage procurement procedure. This is the first stage of the procedure (the participation stage) conducted to select those among the registered candidates who will be invited to participate in the second stage of the tendering process (the negotiation stage) and, subsequently, to submit their tenders (the tender stage). All candidates who meet the suitability requirements set out in the invitation to participate will be selected as tenderers. The decision on the selection of tenderers will be sent out using the contact information provided by the candidate as they register with the system. 

2. THE NEGOTIATION STAGE 
The negotiation stage of the procurement procedure will consist of one or several rounds of negotiations at the discretion of the Finnish Immigration Service. 
Each negotiation round will be conducted as follows: 

1) An initial invitation to tender and an invitation to negotiate will be sent to the selected tenderers. The initial invitation to tender and invitation to negotiate will be sent out electronically through the Supplier Portal (Tarjouspalvelu.fi), excluding those attachments to the initial invitation to tender that contain classified information of the Finnish Immigration Service. These attachments will be sent to the selected tenderers by secure e-mail (to the e-mail address of the contact person indicated under “Suitability requirements”). 

2) The tenderers will submit their written comments on the preliminary invitation to tender documents by the deadline as set out in the invitation to negotiate. Any comments should be submitted electronically through the Supplier Portal (Tarjouspalvelu.fi), excluding comments on attachments to the initial invitation to tender that contain classified information. Any comments on these attachments will be sent to the Contracting Entity by secure e-mail. 

During the negotiation rounds, the Contracting Entity may modify and add detail to the initial invitation to tender documents. The negotiation rounds will primarily be conducted in writing. However, the Finnish Immigration Service reserves the right to conduct negotiation rounds orally if necessary (in Finnish or English at a location to be specified separately). The arrangements for an individual negotiation round will be set out in the invitation to negotiate. The invitation to negotiate will also confirm the methods for dispatching the invitation to tender documents and submitting documents commented on by tenderers. 

A tenderer must participate in the negotiation stage of the procurement to proceed to the tender phase. A tenderer who does not participate in the negotiation stage will be excluded from the procurement procedure. 

THE TENDER STAGE 
Once the Finnish Immigration Service decides that a sufficient number of negotiation rounds has been conducted, it will publish the final 
invitation to tender, as a response to which the tenderers will submit their tenders.
The Finnish Immigration Service (later referred to as "the Contracting Entity") invites interested candidates to register for a competitive tendering process conducted as a negotiated procedure for chip reader software. Candidates can participate in the tendering process by filling in a request to participate as set out in the contract notice published on the Hilma public procurement notice channel in addition to this invitation to participate and its attachments. 

This document is an invitation to participate in the procurement (participation stage). 

One supplier will be selected as a result of the tendering process. 

For the object of the procurement, see the description in the attachment. 

The Government Procurement Agreement (GPA) of the World Trade Organisation (WTO) will not apply to this procurement.
The candidate affirms that their economic and financial standing has a rating of 1 to 3 in the risk classification of Suomen Asiakastieto Oy (Riskimittari or similar) or a corresponding rating in the risk classification of another similar party.
The tenderer's ('general') annual turnover for the last three financial years is EUR 500,000 per financial year
The candidate has been enrolled in a professional or business register in their country of establishment if, according to the legislation of that country, such registration is required.

Eligibility requirements: The candidate affirms that their economic and financial standing has a rating of 1 to 3 in the risk classification of Suomen Asiakastieto Oy (Riskimittari or similar) or a corresponding rating in the risk classification of another similar party.
The tenderer's ('general') annual turnover for the last three financial years is EUR 500,000 per financial year
The candidate has been enrolled in a professional or business register in their country of establishment if, according to the legislation of that country, such registration is required.
The candidate has been enrolled in the tax prepayment register in their country of establishment if, under the legislation of that country, such registration is required.
The candidate has been enrolled in the employer register in their country of establishment if, according to the legislation of that country, such registration is required.
The candidate has been enrolled in the VAT register in their country of establishment if, according to the legislation of that country, such registration is required.
The candidate has fulfilled their obligation to pay the taxes and social security contributions required under the legislation of their country of establishment as well as the taxes and social security contributions required under Finnish legislation if the candidate is liable to pay taxes and social security contributions in Finland.