Public procurement notice: Contract Notice
Published: 2016-06-25
Buyer: Politiets fellestjenester (The Norwegian Police Shared Sevices)
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 72268000: Software supply services | 75111100
Submission deadline: 2016-08-22
Award criteria: The most economic tender

Technical requirements: Large parts of the current interrogation systems are based on outdated technology. The systems are old and partly bothersome. This particularly concerns the storage and distribution of interrogations, both audio and video. All interrogations, whether they are in the interrogation room, or at the crime scene, are, in accordance with the Police Directorate's rules, burnt on a CD/DVD. The interrogations are stored in separate CD/DVD archives per district.
The current work processes with burning CDs/DVDs leads to many unnecessary work processes and is, in addition, an old fashioned, slow and expensive way to distribute interrogation data. The users are particularly unhappy with this part of the current systems.
Some users are also unhappy with the current use of a dictaphone and would like to be able to use a mobile phone to record interrogations, particularly interrogations at crime scenes.
There is a desire to move more police work out to the crime scene, something that is inappropriate with the current system. There is, however, an ongoing project, ‘Police work at Crime Scenes’, which is working on systems in this area.
There is a need to modernise the software, recording equipment, playing, data storage and data sharing.
The police require that legal protection and quality are kept in the new interrogation system. The Police Register Act requires traceability and verifiability.
The new central interrogation system must be able to connect to a dedicated interrogation room in the police network, but also receive interrogations that are carried out in units that are connected to the police's mobile platform Mobiliti, as well as units that are connected via the work station in Origo.
The wanted functionality requires a new, more modern and improved infrastructure in the police. The procured system must, as a starting point, use the current infrastructure and then later be adapted to an improved infrastructure as and when the system is rolled out in the police network.
The software that shall be procured is client software for recording and playing audio and/or audio/video, which is run on PCs/servers in or connected to interrogation rooms, each individual work station/thin client or mobile units.
There are approx. 400 interrogation rooms, but a very rough estimate of the number of users is 5 000, but there is a lot of uncertainty here.
This contract is for the procurement of licences for software for an interrogation system, as well as maintenance services. Training users and ICT operational personnel in the police in the necessary functionality and operation of the system is also a part of the contract.
The contract is for an unlimited amount of time, but the aim is a length of between 4-6 years. The calculation basis will be the monthly rate multiplied by 48, see the Public Procurements Regulations § 2-3, no. 10. Based on this, the contract's value is estimated to 7 000 000 NOK-12 000 000 NOK excluding VAT in investment and maintenance. The amount can deviate in both a positive and negative direction. The contract is subject to sufficient budget resources.
The procured system must, as a starting point, use the current infrastructure and then later be adapted to an improved infrastructure as and when the system is rolled out in the police network.
Tax certificate, joint certificate for tax and VAT, no older than 6 months from the closing date for the request to participate (the certificate — form RF-1316 — can ordered from the Norwegian Tax Administration or alternatively ordered and retrieved using Altinn).
Similar valid documentation/certificates, issued by the competent authority to the effect that the contender has fulfilled their obligations relating to the payment of taxes, social security contributions and VAT. The documentation/certificates must be issued by equivalent authorities where the tenderer is established.

Eligibility requirements: Tenderers must not have tax arrears related to the payment of taxes to the public. Norwegian tenderers: Tax certificate, joint certificate for tax and VAT, no older than 6 months from the closing date for the request to participate (the certificate — form RF-1316 — can ordered from the Norwegian Tax Administration or alternatively ordered and retrieved using Altinn). International tenderers: Similar valid documentation/certificates, issued by the competent authority to the effect that the contender has fulfilled their obligations relating to the payment of taxes, social security contributions and VAT. The documentation/certificates must be issued by equivalent authorities where the tenderer is established. The interested party shall document that the enterprise is legally established. Norwegian tenderers: Certificate of registration (‘Firmaattest’) International tenderers: Documentation that the company is registered in relevant registries according to legislation in the country where the contender is established. The certificate must have been issued within the 12 months prior to the deadline for the request to participate. Tenderers shall have sufficient economic and financial capacity to fulfil their contractual obligations. Tenderers must provide a solvency assessment with score equivalent to S&P A or higher. The economic and financial situation shall be documented by the contender with the following information: 1. Approved financial statement with the annual report and auditor's report from the three latest fiscal years supplied with any recent information of relevance. 2. Solvency Assessment from a business with a license to operate a credit information bureau. The assessment must: — be based on the most recent annual or later financially relevant information — provide information on credit worthiness and the degree of bankruptcy risk — not be dated earlier than 3 months prior to the deadline for the submission of requests for participation. If the tenderer cannot — for valid reasons — produce the documentation the customer has requested, the contender may evidence their economic and financial position with any other document that can fulfil the qualification requirement. Tenderers shall have established suitable methods and/or systems to ensure the quality of the deliveries. A copy of certificates (ISO9001 or equivalent) issued by an accredited certification body that documents that the tenderer has implemented quality assurance measures relevant to the scope described in chapter 3 in the prequalification documentation. Alternatively: If the tenderer is not certified according to relevant standards a brief presentation of the tenderer's methods and/or systems for quality assurance must be provided. The documentation must give an overview of the methods used and in particular elaborate on the software development lifecycle and how methodology, testing, processes and routines help maintain a high quality in deliveries. Tenderers shall have sufficient experience from equivalent assignments (interrogation systems). An overview of the most important deliveries and services carried out in the last 3 years, including information on the value, date of execution and the name of the public or private recipient.
Tenderers shall have sufficient economic and financial capacity to fulfil their contractual obligations. Tenderers must provide a solvency assessment with score equivalent to S&P A or higher. The economic and financial situation shall be documented by the contender with the following information: 1. Approved financial statement with the annual report and auditor's report from the three latest fiscal years supplied with any recent information of relevance. 2. Solvency Assessment from a business with a license to operate a credit information bureau. The assessment must: — be based on the most recent annual or later financially relevant information — provide information on credit worthiness and the degree of bankruptcy risk — not be dated earlier than 3 months prior to the deadline for the submission of requests for participation. If the tenderer cannot — for valid reasons — produce the documentation the customer has requested, the contender may evidence their economic and financial position with any other document that can fulfil the qualification requirement.
Tenderers shall have established suitable methods and/or systems to ensure the quality of the deliveries. A copy of certificates (ISO9001 or equivalent) issued by an accredited certification body that documents that the tenderer has implemented quality assurance measures relevant to the scope described in chapter 3 in the prequalification documentation. Alternatively: If the tenderer is not certified according to relevant standards a brief presentation of the tenderer's methods and/or systems for quality assurance must be provided. The documentation must give an overview of the methods used and in particular elaborate on the software development lifecycle and how methodology, testing, processes and routines help maintain a high quality in deliveries. Tenderers shall have sufficient experience from equivalent assignments (interrogation systems). An overview of the most important deliveries and services carried out in the last 3 years, including information on the value, date of execution and the name of the public or private recipient.