Public procurement notice: Contract Notice
Published: 2025-09-11
Buyer: Naviair
Country: DK
Region: DK012
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 32344270 | 50000000
Submission deadline: 2025-10-14
Award criteria: cost, quality

Technical requirements: Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Articles 1 and 3 of Council Framework Decision of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). This exclusion ground also includes inciting or aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision.

Eligibility requirements: The candidate must submit the European Single Procurement Document (“ESPD”) with the following financial ratio for the three (3) recent financial years: Profit margin/ratio; Return of investment (ROI); Solvency ratio; Liquidity ratio; Return on equity (ROE) and size of equity. In case the information concerning financial ratios are not available for the entire period required, the candidate must state in the ESPD the date on which the candidate was set up or started trading. In case the information concerning financial ratios are not available - profit/loss (income statement) and balance sheet for the past 3 years can be submitted instead. A candidate it automatically excluded from the prequalification phase if the company has a negative equity within the recent financial year. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, none of the entities must have a negative equity in the recent financial year. If the candidate relies on the economic and financial standing of an entity or entities, the entity (entities) must not have negative equity in the recent financial year.
Technical and professional ability.
In the ESPD the economic operator must deliver:• Information of the principial similar deliveries as covered by this tender for the past 5 years (specified by contract amount, description of the VoIP VCS systems incl. number of CWPs, recipients, subcontractors and period of delivery). By similar deliveries means VoIP Voice Communications systems for radio and telephone, in operation for Air Traffic Control and compatible with EUROCAE Standards ED-136, ED-137 and ED-138. Naviair reserves the right to contact the candidate and/or the recipients of the deliveries in order to verify the information stated in the ESPD, including details on the specified dates of the performance of the deliveries.
The reference list shall for each reference as minimum include:
o Name of Referenced Customero Location of the VCS (e.g. Copenhagen ATCC)
o Date of Contracto Date of approved Acceptance Test and/or Commissioning date
o Type of VCSo Number of CWPso Number (approx.) of radios used in the system.
A prerequisite to be invited to give an offer is that the company:
• Has more than 5 years of experience with Voice Communication System for Air Traffic Control in the EU. 
• Is a supplier of a VCS product for mission critical operation with a core based on VoIP 
• Has references that verifies that they have experience with implementing VCS systems, with a core based on VoIP, for Air Traffic Control according to the standards ED-136, 137 and 138. 
• Has references to VCS systems with a capacity similar or higher, than the VCS-NextG main VCS (VCS1). • The referenced systems must have different hardware and software than Naviairs Radio Back-up System which is based on the CERTIUM VCS-4G product family. The reason why the hardware and software shall be different is that Naviairs existing Back-up Radio System shall act as Backup in case of failure of Naviairs Main VCS in Copenhagen ATCC and TWR.

A candidate is automatically excluded if: 

1) The candidate fails to deliver a minimum of one (1) reference demonstrating delivery of VoIP VCS system

2) The candidate fails to deliver references to experienced employees considered experts in Air Traffic Control Voice communication systems delivered in the Eurocontrol area.3) The candidate fails to provide evidence for organized company structure and systematic work processes as, demonstrated by:
(a) Certification by recognized standards such as ISO 9001.(b) Safety Assessment Methodology (SAM) of Eurocontrol.(c) Ample justification for non-adherence to acceptable standard and practices.

4) Young and startup companies (younger than 3 years old) are excluded unless a very good case is made for the trustworthiness of the company (e.g. in terms of ANSP technology experience, new company identity from older experienced companies, etc.)
In the ESPD the economic operator must deliver:
A description of the technical facilities and measures used by the candidate for ensuring quality and the undertakings development facilities in relation to equipment for VoIP VCSs and system design; including all relevant certifications
and standards.
In the ESPD the economic operator must deliver:
The educational and professional qualifications of the candidate and/or those of the undertaking’s managerial staff, and particularly those of the persons responsible for providing the VoIP VCS systems.
In the ESPD the economic operator must deliver:
The candidate must deliver information on whether he is able to provide the required certificates drawn up by official control institutes or agencies or recognized competence testing the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the procurement documents.
For the winning tenderer on-demand guarantees are required for prepayments according to Contract Terms.
According to Danish Tender Act Naviair may, subject to the principles set out in Section 2 of the Danish Tender Act, request the applicant or tenderer to supplement, clarify or complete the application or tender by submitting relevant information or documentation within an appropriate period of time, if the information or documents submitted by the applicant or tenderer in connection with an application or tender are incomplete or incorrect, or when specific documents are missing. The request may not lead to the applicant or tenderer submitting a new application or tender.
On demand guarantees is mandatory for prepayments. A contract template is part of the tender material.
Total price of system including options
The highest degree of documented compliance to requirements for the Service Level Agreement. See Guidelines To Tender for specific description.

Winner: Danish Competition and Consumer Authority