Public procurement notice: Contract Notice
Published: 2016-06-04
Buyer: Luton Borough Council
Country: UK
Region: Luton
Contract type: Works
Procedure: Restricted procedure
CPV classification: 34143000: Winter-maintenance vehicles | 34144440 | 34920000 | 34921000 | 34922000
Estimated value: 85000000 GBP
Submission deadline: 2016-07-04
Award criteria: The most economic tender
EU fund: EU Fund

Technical requirements: The Council is looking to award a contract for ‘Highways Maintenance and Professional Services’ for the period 2017 to 2027. The core term will be 10 years with potential reducing term based on performance. An optional 5 year extension post 2027 may be awarded based on exceptional performance during the core contract term. The scope of the contract is further described in Section II.2)
As part of its preferred Highway Service, the Council wishes to appoint a long term strategic partner for service delivery between 2017 and 2027. It is envisaged that this integrated partnership will have the flexibility to evolve over time to reflect Luton's emerging and changing needs with the potential to include additional services and capital works during the period of the contract. This will enable financial savings to be achieved through the integration of teams, breaking down traditional client provider boundaries, which have prevented change in the past. To enable the maximum benefits of a successful long term strategic partnership, an initial contract term of 10 years will be considered.
The need for a collaborative approach with the Council is considered essential. The Service Provider will be expected to take a lead in the identification and implementation of service improvements to deliver the Council's desired service specific outcomes and to deliver annualised efficiency savings. Measurement of the contract is an essential element of demonstrable performance and providing members and officers with the confidence that the service is delivering value for money.
— General asset management and ICT systems, asset inventory data collection and highways works ordering system;
— Managing claims by and against third parties, customer services, consultation and communication, vehicle crossing programme;
The following principle services will form part of the core design and professional services call-off arrangement for the contract:
— Business Case and Funding Application production, economic appraisal, cost benefit analysis, socio-economic appraisal;
— Laboratory interpretation, Laboratory testing, specifications and interpretation, coring and sampling;
Additional services may be included within the contract, either instructed via task orders or negotiated into the contract provisions:
— Improvement and maintenance work to existing highways depots and design and works associated with future relocation, rationalisation or new provision;
— Work of a similar nature to the included services in relation to non-highway areas such as car parks, premises, parks, etc.
The Council will actively support work-flow for this contract and may instruct additional major capital infrastructure projects through the commission.
The Council may look to provide services to partner organisations and will look to retain the flexibility to deliver those services via this contract. Under this procurement, the Contractor is required to actively participate in the economic and social regeneration of the locality and surrounding area of the place of delivery of the procurement. Accordingly contract performance conditions may relate to economic, social and environmental considerations.
Further and more detailed information will be contained in the ITT, which will be issued to qualified applicants. TUPE is likely to apply to the employees of the existing highway services suppliers.
It is not anticipated that the duration will exceed 15 years (initial 10 plus a possible extension period of 5 years). The lower end of the range specified is the minimum that the specified LBC services are valued at for 10 years. The upper end of the range reflects any anticipated growth of the contract through the development of Partnership i.e. other Public Bodies as listed in Section IV) Enterprise Zones, Growth Partnerships, Local Enterprise Partnerships and to support the Luton Investment Framework.

Eligibility requirements: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://procurement.luton.gov.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. These requirements will be set out in the Pre-Qualification Questionnaire. These requirements will be set out in the Pre-Qualification Questionnaire.
These requirements will be set out in the Pre-Qualification Questionnaire.