Public procurement notice: Contract Award Notice
Published: 2019-08-16
Buyer: Dublin City Council
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 66171000 | 71200000 | 71210000 | 71220000 | 71240000
Award criteria: The most economic tender

Technical requirements: Provision of Consultancy Services to Dublin City Council in 6 Lots as follows to support a Feasibility Study under the Urban Regeneration Development Fund for Artists Workspaces in Dublin
Dublin City Council proposes to engage in a competitive process for the award of 6 contracts as specified hereunder. Each service provider appointed will be required to work as part of the feasibility team to deliver the objectives set out in Section 2.1. of the tender document. The Lot 5 successful tenderer (building development and project management consultant) will take the lead role in coordinating the team.
Dublin City Council wish to secure the services by tender of a communications company to play a key role in the preparation of the feasibility study. The communications company will have at least 10 years’ experience of all aspects of internal and external communication including mitigation of Reputational Risk, Corporate and Mainstream Public Relations print and online, Social media campaigns and community consultation both on digital platforms and face to face.
An important component of the feasibility report will involve comparisons of artist workspaces internationally particularly in Europe with particular focus on innovative uses of these spaces and models of governance that help to ‘future proof’ the design and management of the developments that Dublin City Council propose. Moreover, due to the private sector leverage and partnerships set out in the URDF criteria, a knowledge and understanding of private investment and private development of these types of buildings will be an essential component of any successful feasibility report under this fund.
A key component of the feasibility study as set out above is financial feasibility of the proposed developments. The URDF Funds set out strict guidelines on the public/private component of the fund and specifically the leverage of private sector investment through public funding. Dublin City Council therefore wish to appoint a contractor or a company to deliver a financial feasibility study as part of the overall feasibility study required. This company will have at least 10 years’ experience in the area of final analysis and feasibility and particularly in the area of report writing through desk research and learning how specialist financial knowledge can be applied through participation in a multidisciplinary team.
Dublin City Council wish to use co-design and open design processes in the development of these sites where a comprehensive communication strategy will not only engage and consult with local residents, prospective users and other important stakeholders such as government agencies but also develop a citizen/practitioner led co-design group who will inform and help direct the design of the buildings involved. This process is intended to drive innovation, deepen ownership and underline the importance of such cultural developments within Dublin.
In order to complete the feasibility report Dublin City Council, wish to appoint a contractor or company to provide project management services and coordination of the various contractors retained who will conduct the research into each area of the report. The project manager appointed will take charge and ensure the delivery of a high-quality feasibility study meeting the criteria set out by the URDF in a timely and competent manner.
A key feature of the feasibility study that will inform all chapters will be a comprehensive knowledge of studio provision in Dublin and nationally and an analysis of the key deficits and opportunities that have underpinned the original application to URDF.
The successful tender will provide this overview by desk research and site visits and will be available to provide briefings and informed commentary as part of a multidisciplinary team. Attendance at meetings with stakeholders as part of research and communication, an understanding of open design, co-design and ‘citizen led’ design is also required.
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.
Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
The contract is primarily for use by the culture, recreation and economic services/department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.