Public procurement notice: Contract Notice
Published: 2019-03-27
Buyer: South Lanarkshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 34100000 | 50110000
Estimated value: 2000000 GBP
Submission deadline: 2019-04-23
Award criteria: The most economic tender

Technical requirements: The Council has an ongoing requirement for the provision of ad-hoc vehicle mechanical and electrical repairs for use by South Lanarkshire Council Fleet Services.
The provision shall include mechanical and electrical repairs to the Council’s fleet of approximately 1 700 vehicles. All repairs shall be covered by those contractors appointed to the Framework Agreement where the Council does not have an in house capacity to undertake this requirement.
The Council has an ongoing requirement for the provision of ad-hoc vehicle mechanical and electrical repairs for use by South Lanarkshire Council Fleet Services.
The provision shall include mechanical and electrical repairs to the Council’s fleet of approximately 1 700 vehicles. All repairs shall be covered by those contractors appointed to the Framework Agreement where the Council does not have an in house capacity to undertake this requirement.
The Council has an ongoing requirement for the provision of ad-hoc vehicle mechanical and electrical repairs for use by South Lanarkshire Council Fleet Services.
The provision shall include mechanical and electrical repairs to the Council’s fleet of approximately 1 700 vehicles. All repairs shall be covered by those contractors appointed to the Framework Agreement where the Council does not have an in house capacity to undertake this requirement.
There are a number of questions/statements that have been included in the Contract Notice and within the qualification envelope which detail the minimum requirements that bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself.
These questions and statements form an integral part of the European Single Procurement Document (the ESPD) which the Council has decided to implement for all tenders in excess of 50 000 GBP in value.
Bidders may submit a tender for one or more vehicle category on one or both lots. Each vehicle category listed in each lot will be evaluated separately in accordance with the evaluation methods described in the tender documents.
Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
ESPD Questions 3A – 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a pass/fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
Profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

Eligibility requirements: There are a number of questions/statements that have been included in the Contract Notice and within the qualification envelope which detail the minimum requirements that bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself. These questions and statements form an integral part of the European Single Procurement Document (the ESPD) which the Council has decided to implement for all tenders in excess of 50 000 GBP in value. The ESPD forms the Qualification Envelope for this tender. ESPD Question 2A.18 Lots This tender is split into the following Lots: Lot 1: Motor Vehicle and Plant Mechanical Repairs including ad-hoc repairs; Lot 2: Motor Vehicle and Plant Electrical Repairs including ad-hoc repairs. Each Lot will be further split into each of the following categories of vehicle: — cars/car derived vans (to typically include all cars, small trailers, small and medium vans), — Light Goods Vehicles (LGV) up to 3 500 kg, — goods vehicles/passenger vehicles in excess of 3 500 kg, — buses, — plant. Bidders may submit a tender for one or more vehicle category on one or both lots. Each vehicle category listed in each lot will be evaluated separately in accordance with the evaluation methods described in the tender documents. ESPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon. ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely. Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on. Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. ESPD Questions 3A – 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a pass/fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. ESPD Question 4A.1 Trade Registers. It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Council's satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

Award value: 2000000