Public procurement notice: Dynamic Purchasing System
Published: 2017-08-29
Buyer: Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 50241000
Estimated value: 418000 GBP
Submission deadline: 2017-09-26
Award criteria: The most economic tender

Technical requirements: The Authority has a potential requirement for a 4-year Framework agreement for Thermographic surveys on 13 Royal Fleet Auxiliary vessels and 8 small Royal Navy vessels. Part of the survey is to be conducted at sea to allow plant equipment to be fully loaded. Most surveys are to be conducted in the UK but a portion of these will be conducted abroad. The purpose of these surveys is to negate intrusive maintenance on various electrical switchgear, machinery plant equipment and allow the ship to meet SOLAS requirements.
Thermographic surveys for early detection of defects that are visible only to the infra red spectrum is required to be conducted on 13 Royal Fleet Auxiliary vessels: — Fort Austin, Fort Rosalie, Fort Victoria, Cardigan Bay, Lyme Bay, Mounts Bay, ARGUS, Wave Knight, Wave Ruler, Tidespring Tiderace, Tidesurge, Tideforce
and on 8 Royal Navy (RN) Vessels: — HMS ECHO, HMS Enterprise, HMS Clyde, HMS Scott, HMS Protector, HMS Mersey, HMS Severn and HMS Tyne.
Surveys will be required annually for RFA vessels with a possible requirement for ad hoc surveys on RN vessels or RFA visits as and when based on the ships individual operational programmes. It will be usual for the survey to be conducted out at sea as well as alongside in Port. However due to operational reasons there maybe a requirement to conduct a survey totally in Port.
It is essential the Potential Provider is a member and meet the standards of the UKTA or its equivalent and embrace its doctrine with respect to accreditation for Thermographic Engineers. The Potential Provider shall make available an Engineer as and when a survey is required throughout the duration of the framework agreement.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Security — Cyber Essentials — The Cyber Risk Level relating to this Contract is very low. It has been assessed in accordance with the Cyber Security Model. Risk Assessment Reference: RAR-RMH264MC
The estimated annual contract value is 104 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier's turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
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Eligibility requirements: Tenderers must meet the standards of the UKTA or equivalent.

Award value: 418000