Public procurement notice: Contract Notice
Published: 2019-08-05
Buyer: Renfrewshire Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 32400000 | 32410000 | 35125100: Sensors | 38126300 | 38930000
Estimated value: 300000 GBP
Submission deadline: 2019-08-19
Award criteria: The most economic tender

Technical requirements: The Council requires a single contractor to supply an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, a wire-free network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis. Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper-proof. Due to access issues, the Council’s in-house team will install the sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement.
Due to the anticipated costs of the sensors this is a supplies contract with related services and installation works. The Council requires a single contractor to supply all the environmental sensors required and an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, a wire-free network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis.
Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper-proof. The batteries used in the sensors should be available to the commercial market, but should not be of the type which can be interchangeable to other standard electrical equipment i.e. avoid battery types available in retail shops i.e. AAA, AA, C, D, etc.
Due to access issues, the Council in-house team will arrange separately for installation of sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement. The sensors should be provided with appropriate fixatives as part of the contract and the Contractor will provide training to the Council in respect of all installation requirements as part of the contract. The sensors should be maintenance free, with the exception of replacement battery/ies after the minimum guaranteed period. For more information please refer to the tender documents.
The network solution must be wire free and the Contractor will state the form of network solution offered and price for any installation and hardware required as part of the price of the contract. The contractor will be responsible for any works or installation costs required for the network. For more information on this requirement please refer to the tender documents.
This is an initial contract, however should the intended benefits of monitoring become apparent and further funding become available to allow expansion to other Council properties, then the Council under Regulation 33 (8) of the Public Contracts (Scotland) Regulations 2015 reserves the right to utilise the negotiated procedure without prior publication to award further contracts.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
This contract will include performance conditions relating to fair working practices and community benefits. The performance conditions are detailed within the conditions of contract.
The contract is subject to external funding which must be used prior to the end of the financial year. The next relevant Council board meets on the 5.9.2019, with the subsequent board on 14.11.2019. Were the Council to delay the process until November, there would be a significantly restricted period to utilise the funds which may result in loss/return of external funding.
Tender submissions will be opened in accordance with the Councils standing orders relating to contracts.
The recommended tenderer will be required to provide at request for documentation stage the following documents:
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
Please refer to the invitation to tender document for more information on Community Benefit requirements.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 300000