Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2020-08-14
Buyer: London Universities Purchasing Consortium
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 45213000: Construction work for commercial buildings | 45230000 | 45240000: Construction work for water projects | 45259000 | 45259300

Technical requirements: Greater London and the South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire and Essex).
Lot 1 (large): Maintenance Contracts over GBP 300 000 per annum, and minor works up to GBP 500 000 per project;
Lot 2 (Small): Maintenance Contracts up to GBP 350 000 per annum, and minor works up to GBP 500 000 per project (minor works carried out by the same contractor who is carrying out your maintenance contract); includes fabric, M&E and specialist elements (lifts, fire alarms, etc.), water management services;
Lot 3: Mechanical and electrical maintenance — unlimited annual value for maintenance contract and minor works up to GBP 10 000 per project (minor works carried out by the same contractor who is carrying out your maintenance contract);
Lot 4: Water management services. Provision of a professionally-managed, high-quality water management service, in accordance with the health and safety executives approved code of practice on the control of Legionella Bacteria in Water Systems (L8).
This includes but is not limited to: identifying sources of water hygiene risk, including legionella and eColi and other water-borne bacteria; producing a risk assessment on water-based systems and reviewing and updating the risk assessment as required; producing and keeping updated, schematic drawings of the layout of the water-based systems; preparing a written scheme for preventing or controlling the risk; implementing, managing and monitoring precautions, including water treatment, water system and tank cleaning; keeping records of the precautions and supporting on employee consultations.
Minor works: Lot 5 (large) — GBP 100 000-GBP 500 000 per project; Lot 6 (small) — Up to GBP 150 000 per project.
Minor works includes but is not limited to: minor construction works, simple internal and external refurbishment works, fabric works (internal and external), roofing work, building alteration work, building extension work, electrical works, mechanical works, insulation works, plumbing and sanitary works HVAC (heating, ventilation and air-conditioning) works, fencing works, plastering, flooring, joinery and carpentry, partitioning, decorating, painting, glazing, ironmongery, path and road works, listed building works.
The original duration of this framework was 60 months, but this modification is notifying of an extension of a further 12 months. Justification for the modification is set out in section VII.2) of this notice.
Greater London and the South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire and Essex).
Maintenance contracts over GBP 300 000 per annum and minor works up to GBP 500 000 per project (minor works carried out by the same contractor who is carrying out your maintenance contract). Includes fabric, M&E and specialist elements (lifts, fire alarms, etc.), water management services;
Maintenance contracts up to GBP 350 000 per annum and minor works up to GBP 500 000 per project (minor works carried out by the same contractor who is carrying out your maintenance contract). Includes Fabric, M&E and specialist elements (lifts, fire alarms, etc.), water management services.
Lot 3: Unlimited annual value for maintenance contract and minor works up to GBP 10 000 per project (minor works carried out by the same contractor who is carrying out your maintenance contract).
The current LUPC estates maintenance and minor works was awarded in September 2015 for a 5-year term.
Due to the current ongoing situation with the Covid-19 outbreak we have called on Regulation 72 (1) (c) to extend this framework for 12 months. Consideration in extending the existing arrangement has been given to help businesses continue to deliver services to our members and reduce the pressure on the supply chain at this critical time to allow time for the recovery of operations for resource and logistical reasons which the current situation is prohibiting. It is deemed that requesting businesses to complete lengthy and complex tenders over the coming months where resources may be at reduced levels could be unfair to the market.


Winner: BTU (Installations and maintenance) Ltd — Lot 3