Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2022-05-13
Buyer: Indre Østfold kommune
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 34144200: Road-maintenance vehicles | 34144210: Road-sweeping vehicles | 34144213 | 34913700 | 75250000
Estimated value: 6800000 NOK

Technical requirements: IØBR would like to procure a ladder vehicle that, as a minimum, fulfils the stated requirements in the attached requirements specification, and intends to enter into a contract with Egenes Brannteknikk AS as they can deliver a demo-driving ladder vehicle at short notice. The vehicle can be delivered to the contracting authority at the latest 12 weeks after the contract has been signed. The vehicle fulfils the contracting authority's requirements specification (attached).
A serious error and shortcomings in the current ladder vehicle were discovered, which meant that the vehicle has to be discarded (a welded joint was discovered that could not be certified). Improvements to get the vehicle certified were not considered to be responsible. This was not anything that IØBR could predict. The expectation was that the vehicle would be in use for a further few years, and that there was reasonable time to hold a full procurement process. As the vehicle is not now certified for used, a new ladder vehicle must be procured as soon as possible as the fire stand-by for the municipalities in Inner Østfold is very weakened without permanent access to a ladder vehicle.
IØBR would like to procure a ladder vehicle that, as a minimum, fulfils the given requirements in the attached requirements specification, and intends to enter into a contract with Egenes Brannteknikk AS as they can deliver a demo-driven ladder vehicle at short notice. The vehicle can be delivered to the contracting authority at the latest 12 weeks after the contract has been signed. The vehicle fulfils the contracting authority's requirements specification (attached).
This voluntary ex-ante transparency notice is anchored in the terms in the Public Procurement Regulations, section 13-4 letter b) no. 2 on situations where competition is impossible due to technical reasons. There terms allow:
when there are no reasonable alternatives and the lack of competition is not due to the contracting authority having adapted the procurement documents for a specific supplier.'
It is not possible to get a ladder vehicle delivered that fulfils the contracting authority's technical requirements within a reasonable time from other suppliers than Egenes Brannteknikk. The current market has a 2 year delivery time for the delivery of a new ladder vehicle. In addition there will be the time it takes to hold a contest, which will mean minimum a further 3 months in addition to the delivery time. This means that for a period of more than two years there will be irresponsible fire stand-by for the owner municipalities. EB can deliver a demo-driven ladder vehicle that fulfils the contracting authority's requirements for such a vehicle within 12 weeks of a contract being signed.
There are no other current reasonable alternatives that can help the situation until a contest can be held. Holding a procurement process would mean a reduced fire stand-by for the owner municipalities for more than two years. The contracting authority deems that the term that 'competition is impossible due to technical reasons' is fulfilled.
Any objections must be received by us within 10 days of the date this notice was published in Doffin. If the contracting authority does not receive any objections by this date, a contract will be signed with Egenes Brannteknikk AS.


Winner: Egenes brannteknikk AS
Award value: 6800000