Public procurement notice: Contract Notice
Published: 2016-08-06
Buyer: Scottish Enterprise
Country: UK
Region: SCOTLAND
Contract type: Services
Procedure: Open procedure
CPV classification: 48161000 | 72212160 | 79961300
Estimated value: 360000 GBP
Submission deadline: 2016-09-12
Award criteria: The most economic tender

Technical requirements: SE has a requirement to establish a framework to provide Photographic Management Services. This will include a web based photographic library to catalogue and allow access to the images by all our staff and also commission photographic work within Scotland as required for SE and SDI. We are looking for a single supplier to provide all of the services detailed in the requirements. The framework will initially be for a 3 year period with SE having the the option to extend for a further 1 year period. The budget for this project is estimated at 90 000 GBP per annum excl. VAT.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
4B.1. Bidders will be required to have an average yearly turnover of a minimum of 90 000 GBP for the last 2 years;
4B.5.1. Please confirm below whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.
4C.1.2. Bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4) of the OJEU Contract Notice or the relevant section of the Site Notice. Suppliers must demonstrate that they have successfully delivered a fully managed photography service including building and hosting of a web based library (either using off the shelf or bespoke solution) to catalogue, manage and deliver photographic images for use across digital, media releases, brochures and exhibition stands and also the commissioning of new photography and sourcing of stock images.
In addition, we also require samples of previous photography work. The most commonly commissioned photography jobs by SE/SDI are listed below and bidders must choose 3 from the list and provide 1 example of each:
— Case study/location photography — for example office workers, people working on factory floors, laboratories or food and drink facilities;
These will be evaluated on a Pass/Fail basis. Pass equals providing 3 examples detailing relevant experience to deliver the service along with 3 relevant sample photographs. Fail equals failure to provide 3 examples detailing relevant experience to deliver the service and 3 relevant sample photographs.
Bidders can submit examples in a separate document to allow room to provide details of the service provided. Samples must be received by electronic means, preferably (JPEGS) via Drop-box, however, if this is not suitable then please contact: alison.mcmillan@scotent.co.uk by e-mail to organise.
4C.9. Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice. Minimum technical specification is detailed in the Invitation to Tender document, bidder responses must comply with this.
4C.10. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. If the bidder has decided to subcontract a part of the contract and relies on the subcontractor's capacities and capabilities to perform that part then a separate ESPD for such subcontractors must be completed. This question will not be scored.
4D.1. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
Refer to Additional Information section for more detail on Quality Management Procedures, Health and Safety Procedures and Environmental Management Systems.
4D.1. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.


Award value: 360000