Public procurement notice: Contract Notice
Published: 2018-03-10
Buyer: University Of Edinburgh
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72314000: Data collection and collation services
Estimated value: 196700 GBP
Submission deadline: 2018-04-16
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh wishes to appoint a single asset data capture company to undertake the asset tagging and data capture of equipment within 107 remaining core University of Edinburgh buildings within the Central, Holyrood, Bioquarter and Bush sites. The buildings will be divided into 2 work packages based on school and geographical area. The project is likely to require 2 teams carrying out the work in unison in order to meet the completion date.
The University of Edinburgh wishes to appoint an asset data capture company to undertake the asset tagging and data capture of equipment within the buildings identified within the pricing schedule. The buildings shall be divided into 2 work packages based on school and geographical area.
A single supplier will be appointed to manage the project. Due to the large number of buildings involved, while a single supplier will be appointed to deliver the project, they will be required to provide separate delivery teams to undertake the work packages concurrently in the two geographical areas below and both will be required to be completed by the same deadline:
A pre-start meeting will be held on with the appointed supplier. Details will be included within the appointment letter.
The price should include the initial tagging exercise, the lift tagging exercise and a wash up exercise which includes any additional walkround required with the local trades team to find known but missing equipment or specialist access equipment.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Bidders will be required to have a “general” yearly turnover threshold value of 393 400 GBP for the last 3 years prior to the date of proposed contract award.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Note: There is no requirement for separate product liability insurance as the monetary value detailed against public liability insurance is inclusive of both types of insurance:
Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.
Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:
A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.
The University will be evaluating bidders approaches to promoting Fair Work Practices for workers involved in the delivery of this project. Detailed information will be contained within our Invitation to Tender (ITT) documentation.
The University of Edinburgh is committed to protecting and respecting human rights and has a zero tolerance approach to slavery and human trafficking in all its forms. The University is also committed to promoting fair working practices and embedding Equality and Diversity across all its work. Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:


Award value: 196700