Public procurement notice: Contract Notice
Published: 2017-03-14
Buyer: Leeds Teaching Hospitals NHS Trust
Country: UK
Region: Leeds
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 72211000: Systems and user software programming services | 72212100: Industry specific software programming services | 72212180 | 72212517
Submission deadline: 2017-04-10
Award criteria: The most economic tender

Technical requirements: Electronic Patient Record (‘EPR’) Development. The Trust has successfully built its own EPR/portal solution over the last few years to supplement its best of breed IT strategy. PPM+ is a web-based product that binds the clinical data into a single portal. It also has significant ‘Point of Care’ added functionality. PPM+ is also the core architecture and instance that delivers the Leeds Care Record which has recently received a Health Service Journal Award providing virtual wards to 108 GP Surgeries alongside other primary and social care functionality. It also delivers the Regional Cancer System.
The Trust believes this product has significant commercial value and could be successfully used in other organisations. The Trust is therefore seeking options and innovative commercial delivery models for a partner to take on the accelerated development and deployment of this product. The Trust is not seeking to procure software as an alternative.
The Trust envisages that the services will be provided from a combination of sites including a split between Trust premises and supplier premises.
The Trust is seeking a commercial partner to contract with in order to develop and commercialise PPM+. The partner will be expected to develop the existing PPM+ product and work through the Trust's existing development backlog. During this period, and after completion of the backlog, the partner will support the Trust's continued use of the PPM+ system. The partner will also be expected to work with the Trust to commercialise PPM+ with a view to making this available as an EPR offering to other providers of healthcare.
The Trust will have the option to renew periodically after the initial contract period for further periods totalling up to a further 120 months.
The Trust intends to invite between 3 and 5 candidates to participate in dialogue on the basis of the order of ranking of candidates at the PQQ stage, and as described in the PQQ. During the PQQ stage the criteria referred to in Sub-Section 7 of Part 2 of the Public Contracts Regulations 2015 will be used to assess and mark submissions following which, and based on the order of ranking, the Trust will exercise its sole and absolute discretion to determine the number of candidates to be invited to participate in dialogue.
The Trust will have the option to renew periodically after the initial contract period for further periods totalling up to a further 120 months as set out at part II.2.7.
Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed and marked in accordance with Sub-Section 7 of Part 2 of the Public Contracts Regulations 2015, on the basis of information provided in response to the Pre-Qualification Questionnaire (PQQ) which is available at http://information.dla.com/information/published/lthtpqq.doc
Due to the nature of this transaction, an estimated contract value cannot be accurately determined at this stage as the nature of the relationship between the parties will be determined through the competitive dialogue. Accordingly, the relevant section on this form has been deliberately left unpopulated.
The Trust has chosen to follow the general structure of the competitive dialogue procedure on a voluntary basis and reserves the right to depart from any of the related Public Contracts Regulations 2015 as it sees fit.
The Trust will conduct the procurement process on behalf of itself and other participating bodies in the health and social care sector in England (Participating Organisations).
The other NHS Trusts forming part of the West Yorkshire and Harrogate Sustainability and Transformation Plan:
Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character, and:
(iii) more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another contracting authority listed above.
Any contract(s) awarded may be entered into by or for the benefit of any one or more of the bodies listed above including any successor bodies who perform the same or similar functions as any of the bodies listed above.

Eligibility requirements: Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed and marked in accordance with Sub-Section 7 of Part 2 of the Public Contracts Regulations 2015, on the basis of information provided in response to the Pre-Qualification Questionnaire (PQQ) which is available at http://information.dla.com/information/published/lthtpqq.doc