Public procurement notice: Contract Award Notice
Published: 2025-02-18
Buyer: Ringerike Kommune
Country: NO
Region: NO082
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48400000 | 48440000 | 48442000 | 48450000
Award criteria: price, quality

Technical requirements: The contracting authority needs a modern and efficient system that is user friendly and functional. The system shall ensure that Ringerike municipality still has good and necessary system support for financial and accounting functions, as well as for wages driving. Furthermore, the new system shall support efficient work processes and lay the foundation for the digital transformation Ringerike municipality will be through the next few years. The system ́s core functionality shall be commissioned as early as possible, at the latest by 30.11.2025.A complete description of the procurement, its purpose and scope can be found in the contracting authority ́s KGV (step 1 and step 2).
The contracting authority shall procure an ERP system. This includes the procurement of a new system, implementation, training and implementation, with an emphasis on the finance and HR area.
The total sum (cell K7) in Annex 8 - Price Form will be assessed under this criteria.

Tenderers shall fill in the price form in accordance with the instructions in Annex 8 - Price Form. All prices shall be stated in NOK excluding VAT.
This criterium assesses the tenderer ́s ability to offer good services for support and training in the operational phase. The following from the tenderer ́s tender is subject to evaluation:

response to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought requirements that in column H are associated with the award criteria 2.1 Support and training. 

The contracting authority will evaluate routines for support cases, availability of support and initiatives for improvement, as well as the quality of training services with a focus on qualified personnel, adapted programmes and relevant material.
Quality is assessed based on the tenderer ́s ability to offer an ERP system that fulfils the contracting authority ́s need for efficiency, simplicity and functionality. The criterium consists of the following sub-criteria:
Usability:
The following from the Tenderer is the subject of evaluation:
- replying to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought-requirements that in column H are associated with the award criterion 3.1 User friendliness.
- replying to relevant user stories in Annex 3 - Response to user stories. This applies to user stories that are associated with the award criterion 3.1 User friendliness.
presentation of the solution, where the information from the demonstration can adjust the evaluation of user stories up or down.

The contracting authority will emphasise whether the solution provides a clear and process based user experience that guides users efficiently to the correct functionality, including how intuitive and simple the system is for different user groups. 

Functionality:
The following from the tenderer ́s tender is subject to evaluation: 
- replying to the ought-requirements in Annex 6 - the Contracting Authority ́s requirement specifications and the tenderer ́s solution description. This applies to the ought requirements that in column H are associated with the award criterion 3.2 Functionality.  
- The tenderer ́s response given in Annex 3 - Response to user stories. This applies to the user stories that are associated with the award criterion 3.2 Functionality. 
- Presentation of the solution, where the information from the demonstration can adjust the evaluation of user stories up or down.

The contracting authority will emphasise to what degree the system fulfils the stated ought-requirements, the system ́s flexibility for future needs, integrations with existing systems and support for data sharing.

Establishment and implementation:
The following from the tenderer ́s tender will be evaluated:
- replying to relevant points in SSA-T Annexes 2,4,5 and 6. 

The contracting authority will assess the tenderer's plan for establishment, adaptation and training in the implementation phase, including support during the transition to a new system.


Number of bids: 1