Public procurement notice: Contract Notice
Published: 2020-03-11
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 31625000 | 35120000: Surveillance and security systems | 50700000 | 79711000: Alarm monitoring services
Estimated value: 1000000 GBP
Submission deadline: 2020-04-08
Award criteria: The most economic tender

Technical requirements: Term Contract for the Statutory Maintenance and Reactive Repairs to CCTV, Fire Alarm and Intruder Alarm Systems including the provision of an Alarm Monitoring Service
The Council is seeking to employ a suitably experienced contractor to provide a planned programme of statutory maintenance to closed-circuit television (CCTV) systems, fire alarm systems and intruder alarm systems including the provision of a 24/7/365 reactive repairs service to the aforementioned systems and the provision of a 24/7/365 alarm monitoring service.
Installed within approximately 200 Council properties of various types located throughout the Renfrewshire Council area.
The Council will have, at its sole discretion, the option to extend the contract for additional periods up to a maximum contract period of 5 years (the length of any extension period awarded will be determined by the Council).
The anticipated annual value of this contract is estimated to be in the region of GBP 150 000.00 to GBP 200 000.00.
Bidders will be required to state if any of the exclusion grounds as detailed within Regulation 58 (1) of The Public Contracts (Scotland) Regulations 2015 apply to them.
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established (in the United Kingdom, the bidder is a company registered with the Registrar of Companies and can provide a certificate stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name).
Bidders will be required to state if it is a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation in order to be able to perform the service in question. Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service and also must confirm if they hold the particular authorisation or memberships.
Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 400 000.00 for the last 3 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. Where a bidder fails to meet the minimum financial turnover requirements in its own right but is a subsidiary of a group, the bidder must state if they are relying on a parent company guarantee (the parent company must meet the stipulated minimum financial requirements). The parent company guarantee will be in the form provided in the tender documentation (Appendix A1). Where a bidder is applying as part of a consortium the collective annual turnover of all consortium members will be utilised in the overall assessment of annual turnover.
Bidders will require to evidence the equivalent of a Dun and Bradstreet Failure Score of 20 or above. If a bidder considers that the D&B Failure Score does not reflect their current financial status, the bidder should give a detailed explanation and will be required to provide any relevant supporting independent evidence at request for documentation stage. Where the bidder is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B Failure Score (or equivalent) as a company, a parent company guarantee will be required. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the tender documentation (Appendix A1). Where a bidder is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they will be required to provide their audited financial accounts for the previous 2 years as part of the request for documentation stage in order that the Council may assess these to determine the suitability of the bidder to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed.
Bidders must hold or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Public and product liability insurance — minimum GBP 5 m each and every claim but in the aggregate for products.
Professional indemnity insurance — minimum GBP 1 m (we will accept cover in the aggregate if one automatic annual reinstatement of this sum is permitted within the policy terms).
— employer’s (compulsory) liability insurance with a minimum indemnity limit of GBP 5 m each and every claim;
— public and product liability insurance with a minimum indemnity limit of GBP 5 m each and every claim but in the aggregate for products;

Eligibility requirements: Bidders will be required to state if any of the exclusion grounds as detailed within Regulation 58 (1) of The Public Contracts (Scotland) Regulations 2015 apply to them. If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established (in the United Kingdom, the bidder is a company registered with the Registrar of Companies and can provide a certificate stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name). Bidders will be required to state if it is a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation in order to be able to perform the service in question. Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service and also must confirm if they hold the particular authorisation or memberships.

Award value: 1000000