Public procurement notice: Contract Notice
Published: 2025-05-27
Buyer: Statens vegvesen
Country: NO
Region: NO083
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48400000 | 48490000 | 72000000 | 72212490
Submission deadline: 2025-06-26
Award criteria: quality, price

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers shall have relevant experience.

The following central works/areas are particularly relevant:
Delivery, implementation and operation of KGV and KAV tools in large public entities subject to the Norwegian or European public procurement regulations.

Documentation requirement:
The tenderer shall, together with the qualification application, present the following documentation proof:
• An overview of the most important deliveries carried out during the last 3 years, including a short description of the assignment, the name of the public or private recipient, as well as information on the value/amount/scope and date. 

If it is necessary to ensure a sufficient competition, the contracting authority can state that also documentation of relevant deliveries or services that the tenderer has carried out more than three years ago will be considered.

In addition to the documentation that the tenderer has submitted, the contracting authority will emphasise its own documented experience with the tenderer.
The tenderer shall be a legally established company.

Documentation requirement:
Tenderers shall confirm that they fulfil this requirement when submitting their qualification enquiry.

Tenderers shall present the following documentation proof if requested by the contracting authority:
• Norwegian tenderers: Company Registration Certificate.
• Foreign tenderers: Documentation proving that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Tenderers must have sufficient financial capacity to fulfil the contract. 
Creditworthiness will be sufficient to meet the requirement.

Documentation requirement:
The contracting authority will obtain a credit rating from Experian. 
If there is doubt, the Contracting Authority can obtain further information from the tenderer.
Tenderers shall have their tax, payroll tax and VAT payments in order.

Documentation requirement:
Tenderers shall confirm that they fulfil this requirement when submitting their qualification enquiry.

Tenderers shall, upon request by the Contracting Authority, present a tax and VAT certificate issued by a competent body in the tenderer's home country or the country where the tenderer is established. The certificate shall show whether the tenderer has fulfilled his obligations to pay taxes, duties and social security contributions. 

The certificate shall not be older than six months from the tender deadline. If a request for participation in the competition is to be submitted, the certificate must not be older than six months calculated from the deadline for submitting the enquiry.
According to the regulation on restrictive measures regarding actions that undermine or threaten Ukraine's territorial integrity, sovereignty, independence and stability (The Sanctions Regulations of Ukraine (territorial integrity etc.)) § 8n, it is forbidden to award, or continue the implementation of public contracts above the EEA threshold value of, and with, Russian actors.  

Tenderers shall not be a unit that is under the ban in the Sanctions Regulations of Ukraine (territorial integrity etc.) § 8n.   

Documentation requirement:
Tenderers shall confirm that they fulfil this requirement when submitting their qualification enquiry. 

The contracting authority has the right to carry out the investigations that are necessary to ensure fulfilment of the sanctions regulations in the competition implementation and in the contract period. Tenderers shall, upon request from the Contracting Authority, assist in the work and present relevant documentation that enables the Contracting Authority to assess whether the Tenderer is affected by the ban.
- Fulfilment of the functional, cf. The tenderer ́s response to the Customer's Annex 2, point 2.2-2.6. 
- Fulfilment of the non-functional requirements, cf. The tenderer ́s response to the Customer's Annex 1, annex 4B. 
- Fulfilment of establishment and training requirements, cf. The tenderer ́s response to the Customer's Annex 3. 
- Fulfilment of service level requirements, cf. The tenderer ́s response to the Customer's Annexes 4 and 9.

See also the document "Information and rules for the procurement" for a further description of the award criteria.
- The tenderer ́s response to the Customer's Annex 6.

See also the document "Information and rules for the procurement" for a further description of the award criteria.
Requirements and criteria set pursuant to the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the procurement regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has, in its nature, a climate footprint and an environmental impact that is immaterial and this is justified in the procurement documents, cf. the procurement regulations § 7-9 (5).

The contracting authority ́s need shall primarily be covered through a cloud service in order to implement a competition and follow-up signed contracts. Furthermore, the procurement involves maintenance and further development of such a service, operation and use of the service. The work on maintenance and further development of the service can be compared with a consultancy service without particular travel activities and is therefore considered to have immaterial climate footprint and environmental impact.

Based on this, the procurement of a tender management and contract administration tool is being assessed to have immaterial climate footprint and environmental impact, cf. FOA § 7-9 (5).  

Although the procurement of a tender implementation and contract administration tool is assessed to have immaterial climate footprint and environmental impact, we see that the data centres used to operate the systems can have possible climate footprint and environmental impact. The tenderer ́s influence over this energy consumption and the possible environmental impact is, however, very limited, and this means that it is aimless for the contracting authority to emphasise or set requirements in the requirement specifications for climate and the environment in this procurement. This does not change, therefore, on the assessment that the Public Procurement Regulations § 7-9 (5) will be used in this procurement.
The aim of this procurement is to get an efficient and user friendly system for a tender management system (KGV) and a contract administration tool (KAV) that ensures that we follow up our customers and suppliers in a professional and efficient manner.  

Procurements in the Norwegian Public Roads Administration are an important strategic means for us and shall contribute to ensuring the agency ́s goal achievement. The procurement process consists of a number of activities that shall ensure legal procurements at the right price and quality, delivered at the right time, safeguard important social considerations and in a way that supports our top goals. This applies to all goods and services, including IT and building and construction work. The process involves many actors and requires cooperation and management. To strategically use procurements and achieve the agency ́s aim, good tools, work processes and effective use of resources across the agency are required.

The efficient procurements for the Norwegian Public Roads Administration are decisive, with a focus on safety, social responsibility and sustainability. We are facing a digital transformation to improve our processes, from manual to seamless digital solutions. This will give better planning and competitive tendering, as well as efficient contract and category management, and make us a fully digital management body. With better tools and systems, we can manage planning and outsizing more structured and innovative, and utilise economies of scale across the agency.
The aim is to establish a system that can replace the current KGV/KAV before the contract expires with the current supplier in June 2026, which allows the Norwegian Public Roads Administration to have an efficient and fully digital procurement process.
The contract will be valid for 3 (three) years calculated from the delivery day. Option for a contract extension for 1+1+1+1+1+1+1+1 year.