Public procurement notice: Contract Award Notice
Published: 2023-03-24
Buyer: Yleisradio Oy
Country: FI
Contract type: Services
Procedure: Open procedure
CPV classification: 64228000 | 72000000
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The purpose of the procurement was to acquire a transcoding and origin services solution including Just In Time (JIT) packaging. Solution should have modern capabilities and flexibility to manage the processes.
The transcoding service’s main function is to transcode Yle source files for JIT packaging in Origin service. Main goal in transcoding is the quality of video and audio files. Yle has multiple different media formats that require transcoding. In target state, the transcoding platform should ingest a large variety of media files that are common in broadcasting business. When source files have been ingested, main functionalities that Yle wishes from transcoding service are source analysis, per-title encoding, Quality control settings and configuration optimizations to improve quality and efficiency.
According to Finnish Act on Public Procurement and Concession Contracts (1397/2016), section 125, a procurement may be suspended for a real and legitimate reason. Furthermore, according to legal praxis it has been accepted as a legitimate reason to suspend the procedure, if enough competition did not emerge, i.e. procurement unit did not receive any proposals that meet the mandatory requirements or received only one proposal.
In this procurement only one of the received tenders was compatible with the call for tenders so no competition was generated. Yle has decided to suspend the procurement procedure in the section 1) Transcoding solution.
The Customer reserves the right to purchase the client side analytics (both segments) during the Agreement period.
The second solution to be procured is Origin services for transcoded files. The main functionalities for Origin services are Just In Time packaging (JIT) to delivery formats, caching for transcoded files and DRM (Data rights management). Yle wishes that the new solution enables support for modern, emerging audio and video technologies and provides broad functionalities especially for DRM which enables Yle to provide a broader variety of media for end users. Yle wishes that introducing new functionalities in the solution is easy and Yle has control over configurations like packaging rules and manifests.
According to Finnish Act on Public Procurement and Concession Contracts (1397/2016), section 125, a procurement may be suspended for a real and legitimate reason.
According to legal praxis of the Market Court (e.g. MAO H128/2022 and MAO H315/2021)) and the Supreme Administrative Court (e.g. KHO 27.3.2015/861), a change in circumstances or in the needs of the procuring unit constitute a real and legitimate reason for suspension.
In this procurement Yle’s needs for the procurement have changed due to updates, of which Yle had no prior knowledge, made to Yle's current packaging solution during the latter part of the year 2022.
The changes in circumstances which have reduced the need for the procurement significantly, if not eliminated the need completely, constitute a real and legitimate reason to suspend the procurement within the meaning of Section 125 of the Act on Public Procurement and Concession Contracts. The decision to suspend the procurement procedure does not discriminate against tenderers.
The Customer reserves the right to purchase DRM key management solution and / or the client side analytics (both segments) during the Agreement period.