Public procurement notice: Contract Award Notice
Published: 2020-12-23
Buyer: Hafod Housing Association Ltd
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 32412000 | 32412110 | 32413100 | 32415000 | 32421000
Award criteria: The most economic tender

Technical requirements: Hafod Housing Association Ltd wishes to enter into a public services contract with a suitably experienced and qualified service provider for the provision of an IT infrastructure and managed service.
Full details of Hafod's requirements are set out in the Technical Statement of Requirements (available at the Portal address stated above).
The successful service provider will enter into a bespoke form of services contract with Hafod for an initial term of 3 years with an option at Hafod's sole discretion to extend for a further 2 periods of 1 year giving a total possible term of 5 years. The estimated value of the contract is GBP 835 000 ex VAT.
Hafod Housing Association Ltd wishes to enter into a public services contract with a suitably experienced and qualified service provider for the provision of an IT infrastructure and managed services contract (the ‘Solution’).
The successful service provider will enter into a bespoke form of services contract with Hafod for an initial term of 3 years with an option at Hafod's sole discretion to extend for a further 2 periods of 1 year giving a total possible term of 5 years. The estimated value of the contract is GBP 835 000 ex VAT.
The solution shall provide the following core functional and/or performance requirements from the Go-Live Date:
In addition, Hafod wishes to explore whether the solution can provide the following optional service requirements (in addition to the above core requirements) which shall be delivered from an agreed Go-Live Date:
As the existing core IT infrastructure (including servers, storage and core switches) is deployed in a server room in its Head Office for production systems, the solution will need to be deployed by the supplier so that it seamlessly integrates with every aspect of Hafod's existing IT infrastructure. The Solution must therefore be architected so there are no barriers for integration.
— production environment delivered externally either from a CoLocation (CoLo) data centre or as a private/public cloud,
For the avoidance of doubt, variants of this service delivery configuration for the Solution will be considered as non-compliant.
Full details of Hafod's requirements are set out in the Technical Statement of Requirements (available at the Portal address stated above).
Applicants should have suitable experience of supplying and integrating IT infrastructure and managed services to a high quality, and should have demonstrable experience in working collaboratively with their clients. The successful service provider will be expected to maintain a close relationship with Hafod during the delivery of the services and to liaise regularly on project progress.
Hafod anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent service provider under this tender exercise. The detailed requirements in respect of any TUPE transfer will be set out in the proposed contract.
Hafod reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. Hafod shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Hafod shall be incurred entirely at that applicant's/tenderer's risk.


Winner: Circle IT Solutions
Number of bids: 15