Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2018-11-06
Buyer: Verohallinto
Country: FI
Contract type: Services
CPV classification: 72222300: Information technology services

Technical requirements: This request for information is made in order to find out what kind of software and/or IT-systems are available to automate the document conversion work. To clarify the purpose of this request for information, the purpose of this work is not automate converting tax return forms or any other massively large document sets. For the technical administration of the system and/or software, Finnish Tax Administration (FTA) has separate IT-department. This document is a request for information. This document is not a request for quotation neither contract notice. FTA does not commit to any acquisitions. Decision on the possibilities of starting the procurement process, will be done after the request for information. We ask you to reply to this request for information by answering to the questions provided in the appendices. You can add attachments and other additional information to the answers.
FTA receives documents that are in report form from clients. These reports are typically in electronic form and file type can be for instance:
To enable better analysis of these documents they are usually converted to structured form. These documents are for example, general ledgers, accounts receivable, or accounts payable. The contents of documents are usually more or less the same, but the layout can vary significantly. Documents are typically unstructured; they contain text and the structure is determined by the text's position in the document. At the moment, document conversion is done as manual work and now FTA is experimenting whether this work could be automated. The manual conversion work is done by the personnel of business unit. The personnel of the business unit do not have extensive IT-training or IT-background. It is also purpose that the automation and managing of automation processes is done by the same personnel in future.
If you are interested about this request for information, please contact hankinnat@vero.fi and ask request for information material with appendices. The reference number VH/2067/02.10.01/2018 shall be mentioned in all correspondence.
You are requested to note that nothing in this request for information, whether express or implied may be interpreted or construed to oblige the FTA to initiate any procurement procedure for the purchase of any products or services. For the avoidance of any doubt, any possible procurement process for the purchase any products, services and/or any combination thereof may be initiated by a separate procurement procedure in accordance with the rules, defined in a separate request for quotations, of such procedure. Should there be any further question regarding this request for information, please do not hesitate to contact us. The questions shall be submitted no later than 19.11.2018. Questions and additional information: hankinnat@vero.fi FTA shall be in receipt of the request for information response no later than 4.12.2018 at 16:15 finnish local time. The response, including any and all appendices thereto, shall be given either in the finnish or English language.