Public procurement notice: Contract Notice
Published: 2021-12-07
Buyer: Trondheim kommune
Country: NO
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 72000000
Submission deadline: 2022-01-14
Award criteria: The most economic tender

Technical requirements: Trondheim Municipality (hereafter called the contracting authority), is holding a negotiated procedure with the intention of entering into a contract for the procurement of Google software licences.
Employees in the municipality mainly use Windows PCs with Chrome as the standard browser. We also offer Chromebooks for employees and almost 300 employees in different units currently use Chromebook as their digital work surface. Of these there are approx. 232 Chrome devices in GSB (including approx. 70 info screens that run on Chrome equipment) per November 2021.
The interaction platform is used in schools as the learning platform for pupils. Chromebooks have been chosen as the digital work surface. We have approx. 15,000 Chromebooks in GSE. There is currently not Meet hardware in schools, but info screens are widely used.
Google Classroom is used in schools and in several units outside education in Trondheim Municipality. Classroom is used outside schools for internal training and as a digital system for pointing employees towards the correct internal resources. This includes Trondheim eiendom, amongst others, which has started Eiendomsskolen using Classroom.
Trondheim adult education also uses Classroom, the interaction system and Chromebooks. They currently have 744 Chrome devices (70 Chromebox and 674 Chromebooks) and no Meet hardware for their school domains.
We need tools that are available everywhere, are there where we need them, and on the equipment that we have to hand. We do not want to depend on local data storage, but we must be able to access our data and services everywhere. The need for co-writing, sharing, cooperation across entities is expected to increase in the coming years. We have also learnt a lot in this area during the pandemic and we see that internal cooperation must also be able to function when the employees are distributed in offices, cars, home offices, etc. The flexibility that our tools have given us in this regards has been a success factor and we cannot turn the clock back. Instead we must be even more flexible in the future. The need for video, for example, has escalated during the pandemic. We expect that video will still be there in the future, and that meeting room equipment must still be procured, maintained, and upgraded. However, we also see that we have a need for systems that function well on mobile equipment for our employees who do not sit in an office/home office. In the future our employees will also need tools that can access and be used both on the go and in an office setting. Shared disks are the standard storage area for the entire municipality.
We see that Chromebooks are a good solution for employees who need mobility and access everywhere, and the office package is the most important work tool and will be offered to more employees in the future. It is also interesting to offer Chromebooks for multi-user machines, with simple login to services and the office package. We expect that the share of Chromebooks for employees will increase in the future.
The anticipated scope for this procurement will amount to approx. NOK 15 million a year. The contract value is non binding for the contracting authority, but can be considered as a guiding estimate. The total value is anticipated to be approx. NOK 60 million for the entire contract. This estimate is based on SSA-K having a total duration of 4 years. The contracts’ (SSA-R and SSA-K) maximum value is set at NOK 75 million.
Norwegian tenderers must have their tax and VAT payments in order. Tenderers are required to be a legally established company. See the document 'Qualification Documentation Procurement of Google Licences'.
Tenderers are required to have good financial solidity. The requirement is met with a credit rating of ‘credit worthy’ or better.. See the document 'Qualification Documentation Procurement of Google Licences'.
Good implementation abilities are required. Significant experience from similar assignments is required. A good and well-functioning quality assurance system is required. Tenderers must apply environmental management measures when fulfilling the contract. See the document 'Qualification Documentation Procurement of Google Licences'.

Eligibility requirements: Norwegian tenderers must have their tax and VAT payments in order. Tenderers are required to be a legally established company. See the document 'Qualification Documentation Procurement of Google Licences'.