Public procurement notice: Contract Notice
Published: 2019-08-06
Buyer: Department for Infrastructure
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 72000000 | 72200000 | 72210000: Software programming services | 72220000: Systems and technical consultancy services
Estimated value: 28500000 GBP
Submission deadline: 2019-09-06
Award criteria: The most economic tender

Technical requirements: NI Councils and DfI are carrying out a competition with negotiation for provision of an NI planning IT system. This contract will require the contractor to:
— provide a NI regional planning IT system that supports the efficient and effective delivery of planning services and execution of statutory obligations by each of the planning authorities in Northern Ireland,
— develop and implement the NI regional planning IT system and provide delivery services, including training and data migration enabling the authority to decommission the Northern Ireland Planning Portal,
— provide optional services when requested by the Authority related to the delivery, ongoing support, and enhancement of the NI regional planning IT system.
NI Councils and DfI are carrying out a competition with negotiation for provision of an NI planning IT system. This contract will require the contractor to:
— provide a NI regional planning IT system that supports the efficient and effective delivery of planning services and execution of statutory obligations by each of the planning authorities in Northern Ireland,
— develop and implement the NI regional planning IT system and provide delivery services, including training and data migration enabling the authority to decommission the Northern Ireland Planning Portal,
— provide optional services when requested by the authority related to the delivery, ongoing support, and enhancement of the NI regional planning IT system.
The contract will be for an initial period of ten (10) years, from the commencement date, with two (2) optional extension periods of five (5) year each. I.e. 5 years + [5 years + 5 years].
The value of 28 500 000 GBP is an estimate and may increase during the life of the contract to accommodate changes in planning processes, continuous improvements and advancements in technology. Any increases/modifications will be managed in accordance with the relevant public procurement regulations.
Following the expiry of the initial contract period and any uptake of the optional extension periods.
The value of 28 500 000 GBP is an estimate and may increase during the life of the contract to accommodate changes in planning processes, continuous improvements and advancements in technology. Any increases/modifications will be managed in accordance with the relevant public procurement regulations. Contract monitoring, the successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — contract management — procedures and principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. Insert appropriate reservations of rights and disclaimers of liability here consider — e.g. ‘The Authority expressly reserves the rights:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice;
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;


Award value: 28500000