Public procurement notice: Contract Award Notice
Published: 2024-10-01
Buyer: Bergen kommune - Innkjøp konsern
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48100000 | 48311000 | 48311100 | 48515000
Award criteria: cost, quality

Technical requirements: The contract is for the establishment of the service including training, establishment of integrations and operation/management including user support. An agreement has been signed for ongoing service procurements over the internet, "as-a-service" delivery, based on the Government ́s standard contract SSA-L. The agreement also includes an option for a streaming service and an option for some development after the delivery day. The town council ́s office is the contract and system owner. The new political meeting portal shall be a group system in Bergen municipality and it can be used by the entities that always have work processes connected to the service.
Bergen municipality has entered into an agreement with Jupiter System Partner AS for a new digital system for preparation, implementation and follow-up of political meetings.
In this criteria, the tenderer ́s total price will be evaluated, calculated for four years. Prices are stated excluding VAT in NOK.

Price elements:
Operation and maintenance - annual cost (fixed price).
Tenderers shall state an annual, total price for operation and maintenance, including licences and user support. The basis for the price is in annex 1.

VARIABLE COST SMS
A price shall be given for sending SMS. The consumption will be based on 12,000 SMS per annum as a basis for evaluation.

Establishment of the service including training (fixed price)
Tenderers shall price the establishment of the service, including training, and offer this as a fixed price. It is the tenderer ́s responsibility to price the services and activities that are necessary to establish the service and carry out training in accordance with the requirements and needs as stated in the contract with annexes.

Establishment of the service - integrations (fixed price)
Tenderers shall price the work of establishing integrations and offer this as a fixed price. It is the tenderer ́s responsibility to price the services and activities that are necessary to establish the integrations that are included in the establishment in accordance with the requirements and needs as stated in the contract with annexes.

Option for further development after delivery day.
Bergen municipality would like an option for further development and/or further development. The option is described in annex 1 and it is estimated to have a scope of approx. 150 hours. Tenderers shall state hourly rates for consultancy services.

Services in connection with the conclusion of the contract.
The tenderer ́s hourly rate for carrying out the obligations in accordance with the contract point 5.3 shall be stated.
The tenderer ́s response to requirements in requirement category B, in Annex 1 the Contracting Authority ́s requirement specification, will form the basis for the evaluation of this award criteria. If there are several requirements in category B that are not met, i.e. get 0 scores, this can, in total, lead to rejection.
The tenderer ́s response to the evaluation requirements in Annex 3 Establishment of the service and Annex 4 Implementation of the service will form the basis for the evaluation of this award criteria.


Winner: Jupiter System Partner AS
Number of bids: 2