Public procurement notice: Contract Notice
Published: 2022-04-15
Buyer: Helen Electricity Network Ltd
Country: FI
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 72260000: Software-related services
Submission deadline: 2022-05-02
Award criteria: The most economic tender

Technical requirements: Helen Electricity Network Ltd  ('Helen') will start acquisition for replacing its current electricity distribution management system (DMS) and Supervisory Control And Data Acquisition (SCADA) systems with a modern Advanced Distribution Management System (ADMS).  Ref: U.S. Department of Energy: ADMS is “a software platform capable of integrating current and emerging distribution utility data, measurement, and control applications, and utilizing real-time, spatial data of all connected devices, to manage and optimize distribution utility operations for improved reliability, resilience, efficiency, asset protection, and integration of distributed energy resources (DERs).”
Helen Electricity Network Ltd. is a subsidiary of Helen that focuses on electricity network operations by virtue of the Electricity Market Act. It is the responsible distribution system operator (DSO) in Helsinki serving over 400,000 customers. In terms of customer numbers, Helen Electricity Network Ltd is Finland’s third-largest company focusing on electricity distribution.
As Helsinki being the capital of Finland with governance offices and business headquarters there is a high customer demand for a reliable, high-quality supply. Today, the security of supply is outstanding as no less than 98% of electricity network runs underground, safe from the whims of weather. On average, a Helsinki resident has a power cut lasting 30 minutes only every ten years.
With this contract notice Helen asks tenderer Candidates to leave their applications for Candidate selection to receive an invitation to negotiate.
This contract notice is not a preliminary request for quotation. Preliminary quotations will be  requested by Helen and those will be presented during the negotiation period by selected candidates only.
Please note that in order for the Tenderer Candidate to be considered as an eligible candidate and invited to the negotiations, the Tenderer Candidate shall in writing confirm that it, or its owners, ultimate beneficiaries, subcontractors, affiliates or their respective officers, directors or representatives is not subject of any trade sanctions (including but not limited to trade embargoes, asset blocking/freezing, and other financial restrictions, foreign trade controls, export controls) imposed under any law, regulation, decree, ordinance or legally binding order, rule or requirement of the United Nations or under the laws of the European Union, any EU Member State, United Kingdom, the United States of America, or Switzerland, or other European country (hereinafter referred to as “Sanctioned Person and / or Entity”).
Please further note that the Contracting Authority will investigate (during the procurement phase) whether the Tenderer Candidate is considered as a Sanctioned Persons and / or  Entity. In the event it is discovered that the Tenderer Candidate / Tenderer is considered as a Sanctioned Person and / or Entity, the Tenderer will not be awarded in this procurement and / or chosen as a Tenderer Candidate.
Fully implemented ADMS system including project implementation phase according to the 'ADMS System Architecture Requirement' documentation that will be provided to the selected Candidates.
In order to participate the Event, the Candidate must meet the ESPD and other set requirements and return the signed
Only one tenderer will be rewarded with full Service Contract as the most advantageous quotation, that will be evaluated based on the life cycle cost of the Service Contract, Project implementation cost and optional hardware server cost all together.
In addition to the Cost also Quality will have impact on the Contract award. The evaluation will be made based on elements such as
After the actual Contract period is over, The Contract shall continue in full force and effect until either party gives written notice of termination. The notice period is 12 months.
According to the public procurement the optimal number of candidates is three (3). The scope of the project allows more candidates to participate in the negotiations to achieve the best outcome. Helen reserves the right to invite more than three (3) Candidates to the negotiation process.
The scoring method is presented in the ADMS references.xls. If necessary, Helen will use the scoring to reduce the number of Candidates down to max. five (5).
Comparison and scoring is used only if the number of eligible Tenderer Candidates will be three (3) or more.

Eligibility requirements: The Supplier shall, before the agreement is signed, give following valid documents (no older than 3 months) in Finnish or in English: 1. Extract from the Trade Register or relevant verification acc.to the tenderer's local legislation. 2. A certificate of taxes paid from the supplier's local tax authority or an account that a payment agreement has been made on overdue tax payments 3. Certificates of pension insurance and payment of pension insurancepremiums or an account that a payment agreement has been made on overdue pension payments. 4. A description of the collective agreement used 5. A copy of the occupational injury insurance. 6. A description of occupational health care. (See websites: https://www.tilaajavastuu.fi/en/act-on-the-contractors-obligations-and-liability-when-work-is-contracted-out/ ) The Supplier shall comply with the provisions of the Act on Posting Workers (447/2016). IF there were posted workers, the Supplier shall set (before signing the contract) a representative in Finland, who shall have an address in Finland and who speaks Finnish. The Supplier shall deliver (before singing the contract) among others certificates of accident and pension insurances of the posted workers working at the purchaser´s site in Finland.