Public procurement notice: Contract Notice
Published: 2016-03-05
Buyer: Sogn og Fjordane fylkeskommune (Sogn og Fjordane County)
Country: NO
Region: Sogn og Fjordane
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 60112000 | 60130000 | 72220000: Systems and technical consultancy services | 72222300: Information technology services
Estimated value: 1500000 NOK
Submission deadline: 2016-04-10
Award criteria: Lowest price

Technical requirements: The transport department needs a complete school transport system that ensures good organisation and the exchange of relevant school transport data between the different actors who are involved in the school transport.
The contract is for the procurement or hire of an IT system for the administration of school transport in Sogn og Fjordane. The system shall at 1
The municipality, school, pupil and transporter shall also be able to use the system to get information on the status of the granted transport.
Procurement of consultancy services/user support on an hourly basis for training, further development and adaptations of the system in addition to what is agreed in the delivery in part 1.
Norwegian companies: Company registration certificate from the Brønnøysund Register Centre (not older than 6 months). Foreign companies: Proof that the company is registered in the trade index or business registry as prescribed in the legislation of the country in which the tenderer is established.
The regulations dated 1.3.2008 on wage and working conditions in public contracts state that social dumping is prohibited in public procurements, including requirements regarding work standards and a proper working environment. Employees shall be ensured normal wages and working conditions.
Tenderers shall enclose confirmation that the employees are ensure wage and working conditions. Self-declaration on the tariff wages requirements, cf. annex 3.
Tenderers shall, amongst other things, confirm that they have not used child labour in the manufacture of the products that are used for the delivery of the goods and services. Tenderers who do not enclose such confirmation will be rejected.
Tenderers must not be legally convicted for participation in a criminal organisation or for corruption, fraud or whitewashing money, cf. FOA § 20-12 1
Tenderers shall, amongst other things, confirm that the company has not been legally convicted for participation in a criminal organisation, corruption, fraud, whitewashing money, punishable conditions as regards professional conduct.
The contracting authority base its evaluation on the accounting figures and key figures registered in Proff Forvalt. All companies that have submitted their accounts to the Brønnøysund Register Centre will be registered in Proff Forvalt. Tenderers are asked to check whether such information is available in Proff Forvalt (www.forvalt.no). Tenderers who have not submitted their accounts to the Brønnøysund Register Centre and are thus not registered in Proff Forvalt, or who do not fulfil the character requirements, can prove their economic and financial capacity with bank/parent company guarantees, relevant liability insurance and/or extracts from the annual accounts. The contracting authority will deem bank/parent company guarantees or relevant liability insurance as suitable if there is documentation that the contracting authority's financial risk will be covered if the tenderer does not have the financial capacity to fulfil the contract. The contracting authority's financial risk is financial loss resulting from the contract not being fulfilled. If a company has not submitted their accounts to the Brønnøysund Register Centre, enclose the annual accounts, annual report and key figures for the last 2 years.
An overview of comparable reference assignments that the company has performed over the last 3 years. At least 2 of the assignments shall be for large customers. Information shall be provided on: 1. The customer's name; 2. Value per annum; 3. Brief description of the content; 4. Date; 5. Contact person reference (name, telephone number and email address). The contact persons will only be contacted if necessary. Use Annex 2 — Reference List. If a tenderer will use other suppliers to fulfil the requirement, documentation shall also be provided for these suppliers.
Tenderers shall have a good ability, both as regards the profession and staffing, to fulfil the assignment:
— Tenderers shall account for how the tenderer intends to ensure the capacity with the correct competence throughout the entire contract period, including holidays and illness.
Qualification documentation — Procurement of a system for the administration of school transport in Sogn og Fjordane.

Eligibility requirements: Tenderers are required to have a legally established company: Norwegian companies: Company registration certificate from the Brønnøysund Register Centre (not older than 6 months). Foreign companies: Proof that the company is registered in the trade index or business registry as prescribed in the legislation of the country in which the tenderer is established. The regulations dated 1.3.2008 on wage and working conditions in public contracts state that social dumping is prohibited in public procurements, including requirements regarding work standards and a proper working environment. Employees shall be ensured normal wages and working conditions. Tenderers shall enclose confirmation that the employees are ensure wage and working conditions. Self-declaration on the tariff wages requirements, cf. annex 3. Tenderers shall follow the ILO conventions nos 87, 98, 29, 100, 138 and 182. Tenderers shall, amongst other things, confirm that they have not used child labour in the manufacture of the products that are used for the delivery of the goods and services. Tenderers who do not enclose such confirmation will be rejected. Tenderers must not be legally convicted for participation in a criminal organisation or for corruption, fraud or whitewashing money, cf. FOA § 20-12 1 st section letter E. Tenderers shall state whether the tenderer has been legally convicted for criminal activities as regards professional conduct or has, in its profession, been found guilty in serious breaches of professional and ethical requirements in the branch, cf. FOA § 20-12 2 nd section, letters C and D. Tenderers shall, amongst other things, confirm that the company has not been legally convicted for participation in a criminal organisation, corruption, fraud, whitewashing money, punishable conditions as regards professional conduct. Tenderers shall have sufficient economic capacity to be able to fulfil the contract. The contracting authority base its evaluation on the accounting figures and key figures registered in Proff Forvalt. All companies that have submitted their accounts to the Brønnøysund Register Centre will be registered in Proff Forvalt. Tenderers are asked to check whether such information is available in Proff Forvalt (www.forvalt.no). Tenderers who have not submitted their accounts to the Brønnøysund Register Centre and are thus not registered in Proff Forvalt, or who do not fulfil the character requirements, can prove their economic and financial capacity with bank/parent company guarantees, relevant liability insurance and/or extracts from the annual accounts. The contracting authority will deem bank/parent company guarantees or relevant liability insurance as suitable if there is documentation that the contracting authority's financial risk will be covered if the tenderer does not have the financial capacity to fulfil the contract. The contracting authority's financial risk is financial loss resulting from the contract not being fulfilled. If a company has not submitted their accounts to the Brønnøysund Register Centre, enclose the annual accounts, annual report and key figures for the last 2 years. Tenderers must have experience from equivalent assignments. An overview of comparable reference assignments that the company has performed over the last 3 years. At least 2 of the assignments shall be for large customers. Information shall be provided on: 1. The customer's name; 2. Value per annum; 3. Brief description of the content; 4. Date; 5. Contact person reference (name, telephone number and email address). The contact persons will only be contacted if necessary. Use Annex 2 — Reference List. If a tenderer will use other suppliers to fulfil the requirement, documentation shall also be provided for these suppliers. Tenderers shall have a good ability, both as regards the profession and staffing, to fulfil the assignment: — An overview of the tenderer's average workforce during the last 3 years; — Tenderers shall account for how the tenderer intends to ensure the capacity with the correct competence throughout the entire contract period, including holidays and illness. Qualification documentation — Procurement of a system for the administration of school transport in Sogn og Fjordane. Emphasis is put on the fact that this requirement shall only assess the tenderer's total capacity and competence and CVs shall not be enclosed. The contracting authority shall be able, via the documentation, to form an opinion on whether the tenderer has a good implementation ability so that the competence that is documented must be relevant for the contract area that the tenderer is tendering for. Tenderers must have a well-functioning quality assurance system: — A description is wanted for the quality assurance system and any enclosed certifications of the company's quality assurance system. If a tenderer is certified in accordance with ISO 9001 or equivalent quality assurance certification, it is sufficient to enclose a copy of the valid certificate.
Tenderers shall have sufficient economic capacity to be able to fulfil the contract. The contracting authority base its evaluation on the accounting figures and key figures registered in Proff Forvalt. All companies that have submitted their accounts to the Brønnøysund Register Centre will be registered in Proff Forvalt. Tenderers are asked to check whether such information is available in Proff Forvalt (www.forvalt.no). Tenderers who have not submitted their accounts to the Brønnøysund Register Centre and are thus not registered in Proff Forvalt, or who do not fulfil the character requirements, can prove their economic and financial capacity with bank/parent company guarantees, relevant liability insurance and/or extracts from the annual accounts. The contracting authority will deem bank/parent company guarantees or relevant liability insurance as suitable if there is documentation that the contracting authority's financial risk will be covered if the tenderer does not have the financial capacity to fulfil the contract. The contracting authority's financial risk is financial loss resulting from the contract not being fulfilled. If a company has not submitted their accounts to the Brønnøysund Register Centre, enclose the annual accounts, annual report and key figures for the last 2 years.
Tenderers must have experience from equivalent assignments. An overview of comparable reference assignments that the company has performed over the last 3 years. At least 2 of the assignments shall be for large customers. Information shall be provided on: 1. The customer's name; 2. Value per annum; 3. Brief description of the content; 4. Date; 5. Contact person reference (name, telephone number and email address). The contact persons will only be contacted if necessary. Use Annex 2 — Reference List. If a tenderer will use other suppliers to fulfil the requirement, documentation shall also be provided for these suppliers. Tenderers shall have a good ability, both as regards the profession and staffing, to fulfil the assignment: — An overview of the tenderer's average workforce during the last 3 years; — Tenderers shall account for how the tenderer intends to ensure the capacity with the correct competence throughout the entire contract period, including holidays and illness. Qualification documentation — Procurement of a system for the administration of school transport in Sogn og Fjordane. Emphasis is put on the fact that this requirement shall only assess the tenderer's total capacity and competence and CVs shall not be enclosed. The contracting authority shall be able, via the documentation, to form an opinion on whether the tenderer has a good implementation ability so that the competence that is documented must be relevant for the contract area that the tenderer is tendering for. Tenderers must have a well-functioning quality assurance system: — A description is wanted for the quality assurance system and any enclosed certifications of the company's quality assurance system. If a tenderer is certified in accordance with ISO 9001 or equivalent quality assurance certification, it is sufficient to enclose a copy of the valid certificate.