Public procurement notice: Contract Notice
Published: 2019-10-08
Buyer: Portsmouth City Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 63721200 | 63723000
Estimated value: 875000 GBP
Submission deadline: 2019-11-26
Award criteria: The most economic tender

Technical requirements: Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’) seeks to award a contract for 3 years plus a possible two year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum. Staff provided will report to and be responsible to the Port’s own Duty Berthing Master.
The closing date for tender submissions is 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.
Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’)) is situated at the end of the M275 motorway and currently occupies some 17,5 hectares (44 acres) and during the calendar year of 2018, 2 005 056 passengers, 676 275 passenger vehicles and 242 499 freight units passed through the port using a variety of facilities.
Portsmouth International Port (through the Council) seeks to award a contract for 3 years plus a possible 2 year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring of vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required.
Standby Berthing Services will be required on a 24 hour basis normally 364 days per year. Where Christmas Day services are scheduled duties will be required 365 days per year. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum based on previous requirements. However it should be noted that during the life of this contract these usage requirements may either increase or decrease. No guaranteed minimum number of hours is given.
The current contract is due to expire 31.5.2020 and tenderers should be aware of the application of the Transfer of Undertakings (Protection of Employment) Regulations 2006 ('the Regulations') and the European Acquired Rights Directive 77/187 ('the Directive') to the competitive tendering process, under which the invitation to tender will be issued.
The closing date for tender submissions is anticipated to be 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.
A tender procedure for renewal for this contract is anticipated to be advertised during October 2022, unless the option to extend is undertaken. Beyond extension options, renewal will be advertised October 2024.
The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. This therefore gives an estimated contract value range of 525 000 GBP to 875 000 GBP.
The contract value will be dependent upon usage and no guaranteed minimum number of hours will be given as part of this contract. Based on historical usage, the contract value is estimated to be in the region of 130 000 GBP to 175 000 GBP per annum. The upper estimation of 175 000 GBP per annum has been used when calculating estimated values for the contract notice.
During October 2022 if contract will cease after initial 3 year contract period or in annual increments if extended to maximum term of 5 years, in which case October 2024 will be latest for further notices regarding this opportunity.


Award value: 875000