Public procurement notice: Contract Notice
Published: 2024-06-07
Contract type: Services
Procedure: Open procedure
CPV classification: 71000000
Estimated value: 323000 EUR
Submission deadline: 2024-07-24
Award criteria: quality
EU fund: eu-funds

Technical requirements: The Project Manager will be working at Rwanda Biomedical Centre, under Single Project Implementation Unit (SPIU), located at KG 644 St and conducting site visits and reception and commissioning at NHLS building.
1. Mandatory Criteria on Exclusion basis:
a) Having a Bachelor’s degree in Civil Engineering, Architecture, Construction Technology or Construction Project Management (please, provide evidences). 
b) A minimum of 5 years of relevant professional experience in managing the planning and supervision of the building construction projects of large scale (above EUR 10 m) as the responsible Project Manager (please provide evidence). 
c) Fluency in English. Bidders should indicate which of their previous projects were implemented in English or evidence proving the English proficiency. 
2. Specific Criteria (100 points).
a) Having an advanced/master’s degree in Civil Engineering, Architecture, Construction Technology or Construction Project Management (please, provide evidence). In the absence of the advanced/master's degree, the following will be also accepted: Having a Bachelor’s degree in Civil Engineering, Architecture, Construction Technology or Construction Project Management (please, provide evidences) and a minimum of 7 years of relevant professional experience in managing the planning and supervision of the building construction projects of large scale (above EUR 10 m) as the responsible Project Manager (please provide evidence). (25 points).
b) Having worked on at least one (1) project with similar complexity (laboratories or hospitals with extensively equipped areas for diagnostic and treatment, scientific institutions or similar complex buildings) with a construction value of above EUR 10 m (25 points).
c) Specific experience in supporting the construction and equipment of a BSL3 or BSL4 biomedical laboratory (25 points).
d) Having worked on at least one project funded by IFI (such as World Bank, European Investment Bank, AfDB, or any other international organization) requiring public procurement procedures; (10 points).
e) Internationally recognized Project Management certification such as PMP or PRINCE 2 or equivalent (10 points).
f) Fluency in French. Bidders should indicate which of their previous projects were implemented in French or completed education in French (evidence proving the French proficiency) (5 points).
Minimum passing score for the technical evaluation is 60 points out of 100 points.
Price is not the only award criterion and all criteria are stated only in the procurement documents.
The Government of Rwanda requested a loan from EIB (European Investment Bank) to finance construction of integrated institution-National Health Laboratory Services (NHLS) with high containment capabilities (BSL 3/4) - Final decision on Biosafety Level shall be defined in the feasibility study due to a risk and needs assessment conducted in accordance with WHO Laboratory Biosafety Manual (LBM), 4th edition and associated monographs, see https://www.who.int/publications/i/item/9789240011311. The project will be co-financed by the EU (European Union) and the Government of Rwanda and implemented through the RBC (Rwanda Biomedical Centre) as a government implementing agency with a Technical Assistance of the WHO (World Health Organization) to ensure that the new laboratory meets the applicable standards and regulations. The primary objective of the project is to create a modern integrated and sustainable laboratory complex that will become a reference laboratory for the region and a global collaboration center for conducting advanced research, outbreak investigations and international training towards the preparedness, response and surveillance of the infectious diseases and outbreaks caused by high pathogens such as Covid-19, EVB (Ebola Virus Disease), Marburg virus among other respiratory pathogens of global concern.
The proposed NHLS facility will host the four divisions of the RBC:
1) National Reference Laboratory (NRL); 
2) National Centre for Blood Transfusion (NCBT); 
3) Medical Technology Division (MTD); 
4) Research Innovation and Data Science (RIDS). 
To support construction and procurement activities related to the Rwanda Health Resilience Project, through a consultancy contract, the Rwanda Biomedical Centre (RBC) intends to engage a Project Manager to work in the Single Projects’ Implementation Unit (SPIU). In particular, the Project Manager will assist the SPIU/RBC with carrying out but not limited to the tasks detailed below: 
- Providing the RBC Management an oversight for all phases of the project: the development and completion of the feasibility study with concept design, preliminary design, detailed design and construction works considering the national and international standards and best practices for these kinds of buildings.
- Managing the cooperation between the planners and various stakeholders through all phases of planning, construction works and commissioning. 
- Assisting RBC with the procurement of and, where necessary draft ToRs and RFPs for additional professional services including the services of a Design and Supervision firm.
- Coordinating professional services including Design and Supervision firm. 
- During regular meetings, providing a coherent overview of the ongoing and required activities for the construction of the NHLS building. 
- Reviewing and commenting on the Project Management Plans developed by contractor, including, communication management, cost management, schedule/time management and quality management.
- Developing project scopes and objectives, involving all relevant stakeholders and ensuring their technical and economic feasibility.
- Verifying the performance of the Design and Supervision firm. If required, escalating issues to the Project Steering Committee (PSC).
- Developing and maintaining the overall project schedule, define milestones and reviewing and verifying the integration of the design and supervision firm’s deliverables, client's responsibilities and anticipated construction schedules.
- Developing and maintaining a project risk management plan for the project life.
- Managing and overseeing the project budget (including construction costs, insurance and contingency).
- Presenting monthly progress reports and final reports for each stage of the project implementation to the SPIU Coordinator
- Scheduling and conducting on-site bi- weekly progress meetings involving the SPIU staff, Design and Supervision firm, and contractor and other concerned stakeholders.
- Reviewing and commenting on the contractor’s work plan, the timely procurement materials and required machinery, the timely provision of sufficient human resources.
- Ensuring that all required permits are obtained, provide the relevant forms “ready for signature” to the client, collect the necessary signatures and ensure that they remain effective for the implementation of the project.
- Keeping track of the budget and advising RBC on the status of the budget and schedule. This will include timely advice on any situation which may increase the cost of the project or result in delayed completion.
- In close cooperation with the procurement specialist, creating and maintaining comprehensive project documentation files. 
- Reviewing requests for of any proposed variation and modification necessitating amendment and submitting written recommendations to Project Steering Committee (PSC) with final terms and price for consideration and approval.

Eligibility requirements: other