Public procurement notice: Contract Notice
Published: 2021-06-02
Buyer: Finavia Oyj
Country: FI
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72000000
Submission deadline: 2021-07-09
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The main objective for the FIDS solution is to provide accurate and up-to-date flight information to passengers, easy wayfinding across the airport and facilitate passengers processes by providing instructions and guidance.
Finavia is seeking offers for the renewal of the FIDS solutions at Helsinki-Vantaa and 20 regional airports. Helsinki-Vantaa airport and the regional airports currently operate different FIDS solutions. Finavia aims at implementing a single solution to improve efficiency and uniformity across the airports.
The main objective for the FIDS solution is to provide accurate and up-to-date flight information to passengers, easy wayfinding across the airport and facilitate passengers processes by providing instructions and guidance.
Finavia is seeking offers for the renewal of the FIDS solutions at Helsinki-Vantaa and 20 regional airports. Helsinki-Vantaa airport and the regional airports currently operate different FIDS solutions. Finavia aims at implementing a single solution to improve efficiency and uniformity across the airports.
Within scope of the tender, Finavia aims at purchasing a full FIDS solution that includes all functionalities needed to efficiently design and manage display content throughout the airports. The new FIDS system shall facilitate reducing the workload of Terminal Control in selecting display content and by providing handlers with the possibility to select display content by themselves within limits predefined by Finavia.
The procurement documentation, including the draft Agreement, are available only against a duly filled-in and signed Non-Disclosure Undertaking. The NDU form is available in Tarjouspalvelu Supplier Portal for registered users. Registration to the Portal is free of charge. The participant shall send the filled-in and signed form to the Contracting Entity by email. Upon receipt of the duly signed NDU, the Contracting Entity provides a link to a secure download location, from where the Tenderer may download the material.
This procurement procedure will follow the preliminary schedule of deadlines to Candidates/Tenderers:
24 June 2021 — Answers to questions concerning procurement procedure are published in Supplier portal.
17 December 2021 — Answers to questions concerning the Final Tenders are published in Supplier portal.
The Contracting Entity reserves the right to change the schedule. The change in the schedule can be affected by e.g. higher than expected needs for clarifications.
In the first phase of the procurement Candidates are invited to submit their Request to Participate. Four (4) Candidates shall be selected as Tenderers. All selected Candidates must meet minimum requirements. If there are more than four (4) suitable Candidates who meet minimum requirements, the Candidates will be ranked by comparison points. In such a case, four (4) highest-scoring Candidates will be selected as tenderers for the negotiations. If there are two or more Candidates on the fourth position of the ranking with same amount of comparison points, they shall be selected as Tenderers. Awarding of comparison points is presented on Supplier portal. If there are four (4) or less suitable Candidates, all Candidates fulfilling the minimum requirements shall be selected for negotiations.
The Contracting Entity will, after the selection of the Candidates, send an invitation to the first negotiation meeting to the selected Tenderers. The selected Tenderers are requested to submit comments regarding the draft documents before the negotiations.
In the first meeting the Tenderers are invited to provide feedback, comments and suggestions for possible improvement of the Invitation to Tender (at draft stage) documentation, scope (such as content and requirements, service levels and implementation of related services). If necessary, the Contracting Entity may request clarification of the feedback, comments and suggestions either in writing (including e-mail). The Contracting Entity may invite the Tenderers to several rounds of meetings.
Tenderer-specific negotiations may be conducted by online call system (Teams or similar) or at the Contracting Entity’s headquarters at Helsinki Airport, Finland. However, the Contracting Entity reserves the right to change the time, place, manner of participation, and form of negotiations.