Public procurement notice: Contract Notice
Published: 2019-09-09
Buyer: Ministry of Defence, Land Equipment, Vehicle Support Team
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35420000: Parts of military vehicles
Estimated value:  GBP
Submission deadline: 2019-10-04
Award criteria: The most economic tender

Technical requirements: Parts of military vehicles. The Vehicle support team (VST), herein referred to as the Authority, has a requirement to enable procurement of a range of capital spares for the majority of the vehicle support (VS) fleet through a framework contract with multiple suppliers.
There are approximately 8 000 individual items included within scope of the contract, defined by Nato stock numbers (NSN) and Manufacturer’s part numbers (MPN) and supplemented with packaging codes. The authority reserves the right to amend the list as a result of obsolescence and Post design services (PDS). The range of capital spares covers the majority of the VS Fleet, including wheeled and tracked platforms.
Successful tenderers will be responsible for responding to request for quotes (RFQ) raised by the authority for items from this list, depending on operational demand. If successful in their bid, successful tenderers will be responsible for sourcing and delivering items, conforming to their NATO specifications, to the authority.
The contract is intended to be from 1.5.2020 until 31.3.2027. The estimated value of the contract is between 20 000 000 GBP and 40 000 000 GBP. However, due to the framework nature of the contract there is no guaranteed order amount or quantity of work.
Expressions of Interest to participate in this requirement are to be submitted on the DCO by completing the DPQQ, reference 448S259D6A.
The successful tenderers will be required to supply a range of spares, on an as required basis, packaged to the appropriate military packaging levels and delivered to the authority. Delivery will be at a military storage facility in the UK.
Approximately 8 000 individual items, defined by NSN, part number and packaging code, are to be included in the framework. The items are of an automotive nature and are generally repairable rather than consumable items. The OEMs for these items are from the UK, EU and other countries.
The authority reserves the right to add items of a similar nature to the contract during its lifetime.
The authority reserves the right to ask for an indemnity, guarantee or bank bond if the potential provider does not meet the required standard.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The authority would require the group to form a legal entity before entering into contract.
Potential providers should be aware that some material may be subject to the United States’ International Traffic in Arms Regulations (ITAR).
Information to be released with the ITT could be classified as official sensitive and baseline personnel security standard (BPSS) clearance would be required for access to this documentation. Therefore, potential providers that do not hold the required security clearance at DPQQ stage must provide evidence that relevant personnel will have clearance by 31.10.2019 to allow the authority to release to them any sensitively marked supporting material. Facility security clearance (if needed) for the successful tenderer must be in place by the proposed contract award date of 1.5.2020 and maintained throughout the life of the contract. The contract will be subject to a Security aspects letter (SAL).
The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Eligibility requirements: (a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. The information required is outlined within the pre-qualification questionnaire.
The minimum standard is outlined within the pre-qualification questionnaire.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where; (a) that person was not a contracting authority; and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). The information required is outlined within the pre-qualification questionnaire. The minimum standard is outlined within the pre-qualification questionnaire.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where; (a) that person was not a contracting authority; and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). The information required is outlined within the pre-qualification questionnaire.