Public procurement notice: Contract Notice
Published: 2016-08-27
Buyer: Vefsn Kommune (Vefsn municipality)
Country: NO
Region: Nordland
Contract type: Supplies
Procedure: Open procedure
CPV classification: 31110000 | 34100000 | 34110000: Passenger cars | 34111000: Estate cars and saloon cars | 34113000: Four-wheel-drive vehicles
Estimated value: 4500000 NOK
Submission deadline: 2016-10-07
Award criteria: The most economic tender

Technical requirements: Vefsn municipality shall enter into a framework agreement for a 4 year period for the leasing/procurement of vehicles — mainly for units within health.
The requested need will be for small goods vans and passenger cars, estate cars in classes medium sized and large and SUV medium class.
Hybrid and electric models are also requested. The need for electric vehicles is currently unclear. This is due to a lack of infrastructure for charging stations at the base as well as quick charging stations in the areas where the health units carry out large parts of their service.
The procurement will be divided into sub-contracts. Tenderers can submit tenders for all or parts of the competition.
By the end of January 2017 between 30-35 vehicles will be returned when the leasing period expires. This describes the existing procurement extent for leasing in 2017.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [http://permalink.mercell.com/60173008.aspx]. Then follow the instructions on the website.
The contracting authority currently uses a number of small goods vans in the service and this will probably be a reality in the new leasing period.
Relevant models must have 2-3 seats, a top hinged back tailgate with a window, as well as windows around the entire vehicle for visibility.
The contracting authority currently has a system with small goods vans and small passenger cars in the home service and we would also like tenders in this tender competition for small passenger car models with good visibility, reliability and good handling.
A lot of emphasis will be put on the vehicles having extra ground clearance for better and safer accessibility in the winter and on private roads where accessibility is a challenge.
The contracting authority currently has 8-10 estate cars in different health units and will continue to need this type of passenger car.
This model shall mainly be used for transporting elderly persons and disabled persons to daytime places at institutions. It is important that there is a large boot with room for aids such as, for example, rollator.
The offered model shall be 4WD. See the requirement specifications for further details, sub-contract 4.
Passenger car model that can be suitable for the home service with variable conditions and temperatures in the winter.
Requirement: Tenderers shall be a legally established company. Documentation requirement: * Norwegian companies: Company Registration Certificate. * Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established.

Eligibility requirements: Requirement: Tenderers shall be a legally established company. Documentation requirement: * Norwegian companies: Company Registration Certificate. * Foreign companies: Proof that the company is registered in a trade index or register of business enterprises as prescribed by the law of the country where the tenderer is established. Requirement: Tenderers shall have their tax and VAT payments in order. Documentation requirement: Tax and VAT certificate. Foreign companies shall present certificates from the equivalent tax authorities to the Norwegian tax authorities. Requirement: Tenderers must have a functioning HSE system. Documentation requirement: Signed HSE self-declaration. Tenderers shall have the financial capacity to fulfil the contract. Documentation requirement: The annual accounts including the board's annual report and the auditor's statement (2015) or a credit appraisal/rating, not older than 3 months, based on the last known accounting figures or similar. The rating shall be carried out by an officially certified credit rating institution. If for valid reasons a tenderer is unable to submit the documentation requested by the contracting authority, the tenderer may prove his economic and financial standing with any other documents that the contracting authority is able to accept. Requirement: Tenderers shall have experience from a minimum of 3-5 equivalent contracts. Documentation requirement: A description of the 3-5 most relevant contracts in the last 3 years. The description must include: *The contract's value * Date/period * Recipients with a name, telephone no. and e-mail address. References must be contactable if necessary, to clarify the relevance of the assignment. It is, however, the tenderer's responsibility to document relevance through the description. Requirement: The services that are to be provided must have a good and well-functioning quality assurance system. Documentation requirement: Statement of the tenderer's quality assurance system/management system. A copy of the system certificate issued by an accredited certification body or equivalent documentation.
Tenderers shall have the financial capacity to fulfil the contract. Documentation requirement: The annual accounts including the board's annual report and the auditor's statement (2015) or a credit appraisal/rating, not older than 3 months, based on the last known accounting figures or similar. The rating shall be carried out by an officially certified credit rating institution. If for valid reasons a tenderer is unable to submit the documentation requested by the contracting authority, the tenderer may prove his economic and financial standing with any other documents that the contracting authority is able to accept.
Tenderers shall have the financial capacity to fulfil the contract. Documentation requirement: The annual accounts including the board's annual report and the auditor's statement (2015) or a credit appraisal/rating, not older than 3 months, based on the last known accounting figures or similar. The rating shall be carried out by an officially certified credit rating institution.
If for valid reasons a tenderer is unable to submit the documentation requested by the contracting authority, the tenderer may prove his economic and financial standing with any other documents that the contracting authority is able to accept.
Requirement: Tenderers shall have experience from a minimum of 3-5 equivalent contracts. Documentation requirement: A description of the 3-5 most relevant contracts in the last 3 years. The description must include: *The contract's value * Date/period * Recipients with a name, telephone no. and e-mail address. References must be contactable if necessary, to clarify the relevance of the assignment. It is, however, the tenderer's responsibility to document relevance through the description. Requirement: The services that are to be provided must have a good and well-functioning quality assurance system. Documentation requirement: Statement of the tenderer's quality assurance system/management system. A copy of the system certificate issued by an accredited certification body or equivalent documentation.