Public procurement notice: Contract Notice
Published: 2016-06-04
Buyer: Department of Justice
Country: UK
Region: NORTHERN IRELAND
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 30236000 | 48000000 | 48612000: Database-management system | 72000000 | 72212217
Estimated value: 15000000 GBP
Submission deadline: 2016-06-28
Award criteria: The most economic tender

Technical requirements: The Department of Justice (DOJ) has a requirement to procure a strategic partner to support, maintain and further develop and enhance the current Causeway Data Sharing Mechanism (DSM) at the end of the existing contract. This current managed service contract is currently due to end in March 2019. DOJ will require a strategic partner to: — Provide support, monitoring and maintenance for the Causeway DSM; — Provide ongoing development and enhancement of the Causeway Service to take account of digital developments within the justice arena, business requirement changes, legislative changes, business process improvements and the inclusion of additional Causeway users. This will include analysis, design, development, testing, support, monitoring and maintenance; and — Provide enhanced management information capability. The Causeway infrastructure (data centre storage facilities utilising Cloud technology, network, server hosting/support and infrastructure help desk) will be provided by Enterprise Shared Services (ESS) which is the Northern Ireland Civil Service information and communications technology shared service provider. The Causeway Service is a strategically important database and data sharing messaging system which provides an integrated system to support information sharing between the 5 main NI Criminal Justice Organisations (CJOs) line of business case management systems. CJOs comprise the Police Service of Northern Ireland, the Public Prosecution Service, the Northern Ireland Courts and Tribunals Service, the Northern Ireland Prison Service and Forensic Science Northern Ireland. The Causeway Service also creates and enables electronic web based access to the NI Criminal Record database and viewer (NICRV) service for organisations both in Northern Ireland and Great Britain that have a legitimate right to access this information. The Causeway Service is considered business critical for how information is shared and the effective operation of the criminal justice system in Northern Ireland, and for the DOJ modernising and reform agenda. Although the current system has been very effective in meeting the business needs to date, the DOJ is now looking for an ICT solution that will meet its, and Causeway users, (and any successor bodies) future business requirements, including promoting a digital 1
Parent company guarantee(s) and/or milestone payment guarantees and/or performance bonds may be required as a condition of award. To be discussed during dialogue.
Payments will be made in accordance with the contract terms and conditions as referenced in the tender documentation. To be discussed during dialogue.
No special legal form is required but 1 member of a consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantee as a condition of award. To be discussed during dialogue.
If you wish to respond to this PQQ please ensure that your system is configured in-line with the requirements as set out on the eTendersNI platform. These requirements are provided on the Home page before the user logs in and also appear on the screen when the user clicks on a link to access an opportunity.
Your proposal should be uploaded within the eTendersNI portal via the relevant Call for Tender (CfT). Instructions on how to submit your response can be found within the Interactive Walk-through available through the Homepage of the portal.
— Please ensure that you allow sufficient time to complete your tender submission using the eTendersNI Tender Preparation Tool. Please note that the Tender Preparation Tool requires operations to be performed both on the user's computer and also the transfer of the submission via the internet onto the eTendersNI site. As such there are a number of variables that may affect the length of time that it takes for your tender submission to be received by the online system.
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— Please note that although the attachment limit for a single document within a tender submission is 50MB, the maximum permitted overall submission size is 100MB.
— Please note that every tender opportunity includes by default a file called ‘Tender Structure XML’. It is Not necessary to download and use this file, unless you decide to submit a Tender/Proposal on the system using the ‘Offline Tender Preparation’ functionality, which is not described here. For online tender submission this particular file is not needed, please ignore it.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate.
(I) Not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) To make whatever changes it may see fit to the content and structure of the tendering Competition;
Under this project the supplier will be required to support the client's social benefit objectives. Accordingly, contract performance conditions may relate in particular to economic and social considerations.
Transfer of Undertaking and Protection of Employment (TUPE) may apply and details will be provided at competitive dialogue stage. Candidates are advised to seek their own legal advice with regard to the application of TUPE.

Eligibility requirements: As per PQQ. As per PQQ. Minimum overall score of 60 % in relation to the Professional and Technical Ability.
As per PQQ.
As per PQQ. Minimum overall score of 60 % in relation to the Professional and Technical Ability.
Minimum overall score of 60 % in relation to the Professional and Technical Ability.