Public procurement notice: Contract Notice
Published: 2016-06-01
Buyer: Weston College Group
Country: UK
Region: SOUTH WEST (ENGLAND)
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79710000: Security services | 90919300
Estimated value: 1200000 GBP
Submission deadline: 2016-07-01
Award criteria: The most economic tender

Technical requirements: The successful tenderer will be required to provide cleaning and security services to the whole of the Weston College Group. The Weston College Group is a recently established Multi Academy Trust (MAT) which includes currently the following properties where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement.
Weston College North Somerset Enterprise Technology College, St Katherine's School, Bristol Futures Academy, united Kingdom.
The contract being tendered is for three years in duration from 1.8.2017 until 31.7.2020, with the option to extend for a further term and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. However, please note that the contract at St Katherine's School will commence on 1.1.2017 and be for 3 years and 7 months until 31.7.2020.
The provision of security services is limited to a small number of campuses within the Weston College Group and will include a manned presence at various times of the day as detailed within the tender specification. It is believed there will be few campuses within the Weston College Group that require a security service moving into this contract period and the provision for these services will be included within the main specification for cleaning services.
Tender submissions will only be considered for the supply of both services and this will not be split into the component parts of cleaning and security. The successful contractor must hold all the relevant statutory requirements at the point of tender submission to enable them to operate a security provision within the Weston College Group.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved on all sites and that the frequency of service delivered is as detailed within the tender specification.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services within the facilities for the Group. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for students, staff and visitors.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The Multi Academy Trust is expected to grow in the number of schools becoming part of the trust during this contract period, and the provision of cleaning services within these schools when they have joined the MAT may fall under the scope of this contract. The successful contractor will be expected to provide this service within these schools using the same costing model, ratios etc., that they applied to their successful tender submission for the Weston College Group at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
The current annual value of the contract is approximately 400 000 GBP plus VAT. However, depending on the number of schools that join the Weston College Group Multi Academy Trust, it is anticipated that this annual value might increase over the contract term to 1 200 000 GBP plus VAT. Please note that there is no guarantee that additional schools will be added to this contract during this contract term.
Please note: Further properties may be added to the contract during the tender process and during the life of the contract as detailed above and the service provision within St Katherine's School will commence on 1.1.2017 with the other properties as listed commencing the contract on 1.8.2017.
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/weston_college_group
The closing date for receipt of the Pre-Qualification Questionnaire is 1.7.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.


Award value: 1200000