Public procurement notice: Contract Notice
Published: 2018-08-09
Buyer: Byker Community Trust
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 45212350 | 71000000 | 71200000 | 71210000 | 71220000
Estimated value:  GBP
Submission deadline: 2018-09-14
Award criteria: The most economic tender

Technical requirements: Lead Design Consultant and Multidiciplinary services to examine environmental issues affecting the Grade II* listed estate to create a programme of environmental improvements across the whole estate
BCT wishes to appoint a design team to examine environmental issues affecting our Grade II* listed estate in line with delivering this offer promise. The design team will be expected to work with BCT and a range of partners during the design process to understand the issues in managing the estate, in particular the Steering Group and Byker residents to understand their concerns and current neighbourhood priorities for environmental improvements.
They will be required to produce a design specification that is affordable, meets the requirements of Historic England, balances both BCT and tenant priorities, addresses future maintenance requirements, meets the lifestyle and expectations of our tenants and impacts positively on the future sustainability of the estate, enhancing tenancy sustainability and the Net Present Value of our assets. The estate redesign must seek to improve the quality of lives of people living on our estate.
Setting standards within the developing Heritage partnership agreement will enable tenancies to be managed in the future in a more proactive way to enable a consistent approach to granting permission for tenant’s requests for alterations in line with their tenancy agreement and the estates Grade II* listing. It is envisaged that the design team will be procured for the entire design stage of the environmental upgrade up to and including securing planning permission and listed building consent.
Byker Community Trust took ownership of the Byker Estate on 5.7.2012 as stock was transferred from Newcastle City Council to Byker Community Trust (BCT). The Official offer document to tenants committed BCT to deliver four main areas of investment in its first 10 years. This project will see BCT deliver on its final promise as part of that offer.
— Undertake consultation through their own structured framework (to be put forward) working alongside BCT in their own engagement process capturing feedback from all groups within the estate to hone the design and ensure the project captures elements that are a priority as a result of tenant / stakeholder feedback
— Produce detailed designs and specifications by Neighbourhood area, based on feedback received and using the framework that has been established to present ideas as they develop to further refine the designs. Close liaison is envisaged with NCC and Historic England to ensure designs are in line with the developing Heritage Partnership Document.
The appointed design team will also be encouraged to meet with a range of BCTs partners as part of a consultation process to fully understand the maintenance requirements of this estate. This could include, but is not limited to:
As part of the ‘Your Byker Future, Official Offer Document May 2011’, the need for major external environmental improvements across the estate was identified.
It placed a transfer commitment on BCT to investigate a number of environmental improvements as part of this process. The document stated that improvements would be designed after consultation and engagement with tenants. Designs will be tasked to address key issues identified by residents and ensure that each neighbourhood within the Estate is upgraded to preserve its own distinctive characteristics, as the Estate’s architect Ralph Erskine, originally intended.
— Maintaining or replacing landscaping where it can be seen from surrounding homes by: Using CCTV to improve security / providing secure boundaries to car parking areas.
— Looking at the original features of the estate, to make sure they are fit for purpose such as walls and fencing;
— Making sure brickwork repairs are carried out with the same brick type and colour as originally used;
— Introducing a system that makes bins easier to be collected and looks at storage issues to improve the appearance of the estate;
— Thinning or removing some of the trees which have become too big for the spaces they are in, or where they interfere with television reception;

Eligibility requirements: Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 (as amended): 1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate have not been the subject of a conviction by final judgment for one or more of the reasons listed below: (a) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA (1); (b) corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action98/742/JHA respectively; (c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (d) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. 2) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. Failure to provide such declarations will result in the candidate being declared ineligible for selection to participate in this procurement process. 1) All candidates will be required to provide evidence of relevant insurances. 2) All candidates will be required to provide financial statements covering the previous 2 financial years, and including the total turnover of the candidate and the turnover in respect of activities which are of a similar nature to the subject matter of this notice. Candidates must provide: 1) A comprehensive formal statement of the candidate's Technical capabilities. 2) Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3) A statement of the candidate's average number of staff and managerial staff. 4) Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5) A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6) Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works, and contact details of the clients for whom those works were carried out. 7) An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to subcontract. 8) In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9) Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity. Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Details of company accreditations recent experience of working on Grade II* listed estates / buildings (or equivalent) is essential. Evidence of how best your approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, design team, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings / estates of similar character to the Byker Estate would be beneficial. Evidence of working on public open space projects evidence of providing / creating training opportunities for key stakeholders or general public. Evidence of public engagement during design and / or construction works.
1) All candidates will be required to provide evidence of relevant insurances. 2) All candidates will be required to provide financial statements covering the previous 2 financial years, and including the total turnover of the candidate and the turnover in respect of activities which are of a similar nature to the subject matter of this notice.
Candidates must provide: 1) A comprehensive formal statement of the candidate's Technical capabilities. 2) Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3) A statement of the candidate's average number of staff and managerial staff. 4) Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5) A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6) Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works, and contact details of the clients for whom those works were carried out. 7) An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to subcontract. 8) In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9) Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity. Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Details of company accreditations recent experience of working on Grade II* listed estates / buildings (or equivalent) is essential. Evidence of how best your approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, design team, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings / estates of similar character to the Byker Estate would be beneficial. Evidence of working on public open space projects evidence of providing / creating training opportunities for key stakeholders or general public. Evidence of public engagement during design and / or construction works.
Candidates must provide: 1) A comprehensive formal statement of the candidate's Technical capabilities. 2) Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3) A statement of the candidate's average number of staff and managerial staff. 4) Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5) A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6) Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works, and contact details of the clients for whom those works were carried out. 7) An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to subcontract. 8) In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9) Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity.
Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Details of company accreditations recent experience of working on Grade II* listed estates / buildings (or equivalent) is essential. Evidence of how best your approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, design team, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings / estates of similar character to the Byker Estate would be beneficial. Evidence of working on public open space projects evidence of providing / creating training opportunities for key stakeholders or general public. Evidence of public engagement during design and / or construction works.