Public procurement notice: Contract Notice
Published: 2018-10-18
Buyer: Lyngdal kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48400000 | 48440000 | 48441000 | 48442000
Submission deadline: 2018-11-19
Award criteria: The most economic tender

Technical requirements: Lyngdal and Audnedal are neighbouring municipalities in Vest Agder. From 1.1.2020, the 2 municipalities will merge to become one municipality. The new municipality will be named Lyngdal kommune (municipality). After the merge, the municipality will have around 10 500 residents, approx. 1 000 employees and approx. 15-20 heavy users of finance, HR and payroll systems, i.e. Persons who will use the ERP system in their daily work.
Nye Lyngdal kommune (New Lyngdal municipality) wants to be future oriented with a focus on good service offers and an open administration culture. The municipality will need an ERP system that meets the requirements for the management of municipal payroll and accounts as well as the handling of sensitive personal information, which includes i.a. safeguarding new rules for protection of privacy. Nye Lyngdal will probably also keep accounts and payroll for multiple parties. These will be operated as individual businesses with both accounting and payroll.
The municipalities currently have finance and payroll systems from the same service provider. It has been decided that the new ERP system will be fully operative from 1.1.2020.
Lyngdal and Audnedal are neighbouring municipalitiels in Vest Agder. From 1.1.2020, the two municipalities will merge to become one municipality. The new municipality will be named Lyngdal kommune (municipality). After the merge, the municipality will have around 10 500 residents, approx. 1 000 employees and approx. 15-20 heavy users of finance, HR and payroll systems, i.e. Persons who will use the ERP system in their daily work.
Nye Lyngdal kommune (New Lyngdal municipality) wants to be future oriented with a focus on good service offers and an open administration culture. The municipality will need an ERP system that meets the requirements for the management of municipal payroll and accounts as well as the handling of sensitive personal information, which includes i.a. safeguarding new rules for protection of privacy. Nye Lyngdal will probably also keep accounts and payroll for multiple parties. These will be operated as individual businesses with both accounting and payroll.
The municipalities currently have finance and payroll systems from the same service provider. It has been decided that the new ERP system will be fully operative from 1.1.2020.
The contract duration is three (3) years calculated from the delivery day. The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the Contracting Authority before the renewal date. The tenderer has the option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
The Contracting Authority plans to invite between 3 to 4 tenderers to submit a tender offer. When making their selection the Contracting Authority will rank the service providers in regard to the degree of relevance for the listed reference assignments, cf. the qualification requirement in the tender documentation point 4.3.: “technical and professional qualifications with requirements for experience from relevant deliveries”.

Eligibility requirements: The qualification requirements are described in the tender documentation.