Public procurement notice: Contract Notice
Published: 2022-12-20
Buyer: Tønsberg kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 39132000 | 48300000 | 48310000 | 48311000 | 48311100
Submission deadline: 2023-01-19
Award criteria: The most economic tender

Technical requirements: The contest is for the procurement of a complete case/archive system based on Noark 5, with archive functionality and functions for general case management, and meeting and committee management. ePlansak and eByggersak will be part of the system. The system must have the option for further development in accordance with national legal requirements and be in use in the current public administration. The contracting authority emphasises that the system is based on standard products and has a simple and user-friendly support for data capture, digital dispatching and signing, and access to national common components. There must be functions for integration with professional systems for collection, maintenance and storage of documents worthy of preservation. The system must be delivered as a cloud service (SaaS system).
The procurement's value is estimated to be above the EEA threshold for the 3 municipalities. The value is an estimate and is not binding for the contracting authority.
A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make smaller, unsubstantial alterations of the documentation prior to inviting the tenderers to submit tenders.
Tenders cannot be submitted for parts of the assignment, and alternative tenders are not allowed. The contracting authority considered dividing the assignment but has decided that it is not suitable for this type of agreement.
Documentation requirement: Requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no, RF-1507, previously RF-1244) in accordance with the legislation in the country where the tenderer is registered. The certificate must not be more than six months old.
The contracting authority is not allowed to request the certificate if he has already received it, in accordance with the regulations § 17-1(4). If you have submitted a tax certificate and it is still valid at the tender submission deadline for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, attach the certificate voluntarily if you want.
Requirements regarding the tenderer´s economic and financial standing: The financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).
Documentation: The contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.
Any need for support from other companies in order to fulfil this qualification requirement: If the tenderer is dependent on other companies to fulfil this qualification requirement, an account thereof shall be given below. In such cases the contracting authority will assess the finances of the supporting company in the same way. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.