Public procurement notice: Contract Notice
Published: 2016-08-19
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 22458000 | 64216200 | 79800000 | 79820000 | 79823000
Estimated value: 300000000 GBP
Submission deadline: 2016-09-21
Award criteria: The most economic tender

Technical requirements: As the Authority, Crown Commercial Service intends to put in place a Framework Agreement for the provision of Managed Print and Digital Solutions.
The initial duration of this Framework Agreement is for a two (2) year period. The Authority may extend the duration of this Framework Agreement for one (1) year following the expiry of the initial period, and a further option to extend for one (1) year; a maximum Framework Agreement duration of four (4) years. Any extension will be exercised at the sole discretion of the Authority.
The scope of service will deliver Fully Managed End to End Print and Digital Solutions and be available to all eligible Contracting Authority Users across Central Government and the wider public sector.
Lot 1 will provide a wide range of Print and digital Solutions and associated services for Contracting Authorities including the delivery and Implementation of an End to End Print and Digital Solution for a range of print requirements including, but not limited to:
(xi) Associated print services such as, storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and
(xii) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution.
Lot 2 will provide a wide range of Print and Digital Solutions and associated services for Contracting Authorities who need a further competition to compete their requirements.
The scope of the service will deliver a full range of operational print services, as either a Fully Managed End to End Print and Digital Solutions service or discrete elements of an end to end managed service.
(x) Associated print services such as storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and
(xi) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution.
A detailed description of the Goods and Services required under this Framework Agreement are set out in Attachment 4a Specification (Framework Agreement Schedule 2).
The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply for Lot(s) 1 and 2 at Call Off Contract level. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply in particular circumstances of the contract and to act accordingly. The Potential Provider is encouraged to carry out its
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification: Cyber Essentials and Cyber Essentials Plus.
To participate in this Procurement, Potential Providers (and Key Sub-Contractors) must be able to demonstrate that you comply with the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with this Procurement.
The Potential Provider may be awarded a place on the Framework Agreement but shall not enter into any Call Off Procedure and / or any Call Off Contracts with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with this Procurement. Further details of Cyber Essentials may be found here:

Eligibility requirements: Information and formalities necessary for evaluating if the requirements are met; Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, (implementing Title II, Chapter III, Section 3, Sub-section I of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via the Authority's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, please go online to: https://gpsesourcing.cabinetoffice.gov.uk you can then access the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk A full copy of the ITT documentation for this procurement will be available for unrestricted and full direct access, free of charge via Crown Commercial Service website from the date of this publication of the Contract Notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline Responses must be published by the date in IV.3.4. Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’). The Authority may take into account any of the following information: a) A copy of your audited accounts for the most recent two years, if they are not available you are to provide one or more of the following in respect of your organisation or proposed Framework Guarantor (as the case may be):if available; or (alternatively): b) A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority will take into account the following information: (a) Three Contract examples, from the public or private sector, providing evidence within these contracts that you have the necessary technical and professional capability ensuring similar requirements to those sought under this Procurement have been performed in line with Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance. Contract examples should have been performed over and within the last 3 years only, prior to publication of OJEU notice. The supplier must also provide: (a) Certificates in the form Attachment 2b of the ITT (titled ‘Certificate of Past Performance’) from those to whom services from the three Contract examples were provided; or (b) if any such Certificate cannot be obtained, a Certificate in the same form from the entity that provided the services; together with an explanation of the steps taken to obtain a Certificate from the customer and the reason why a Certificate from the customer is not available. If any Certificate does not state that the services have been provided satisfactorily in accordance with the terms of the Contract in question, information to show the reason why the Contract was not performed satisfactorily will not recur in the performance of the Contract to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the contract, the supplier must describe the function that each such other entity will perform under the Contract and provide the information certificate required in relation to each entity. (c) The Contracting Authority will also assess whether this selection criterion is met on request from the Framework Agreement user prior to the proposed conclusion of a Call-Off Agreement with a value of £20 million or greater (excluding VAT). Failure to meet the selection criterion set will render the supplier ineligible for that call-off agreement. Any supplier must meet the selection criterion in relation to reliability based on performance of past Contracts — namely, the Authority is satisfied that: the three Contracts provided by the supplier have been satisfactorily performed in accordance with their terms or, — where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the Framework to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the Framework, then the selection criterion for reliability must be met by each such entity, save as regards Contracts or sub-contracts with a value of less than 5 % of the total Framework value and any Key Sub-Contractors not yet appointed. The Authority will assess whether or not this criterion is satisfied at the selection stage. In relation to the Services to be provided under this Framework, Potential Providers must confirm (in Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance, of the ITT suite) if they have, or will have in place, prior to the Activity Commencement Date, certification in the Standards set out below (the Standards are set out in Schedule 7 (Standards) in Attachment 4 — Framework Agreement Terms and Conditions, of the ITT. Cyber Essentials Plus Certification or equivalent (required 30 Working Days prior to the Activity Commencement Date) https://www.gov.uk/government/publications/cyber-essentials-scheme-overview — BS EN 15713 (or equivalent Standard) — ISO27001 (Information Security Management) or equivalent Standard — ISO/IEC 27002 (Information Security Management Code of practice) or equivalent Standard — In addition to the above Standards, the successful Supplier will be required to comply with the Contracting Authority's policies which are set out in Schedule 7 (Standards and Policies) in Attachment 4 (Framework Terms and Conditions) of the ITT suite.
Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’). The Authority may take into account any of the following information: a) A copy of your audited accounts for the most recent two years, if they are not available you are to provide one or more of the following in respect of your organisation or proposed Framework Guarantor (as the case may be):if available; or (alternatively): b) A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority will take into account the following information: (a) Three Contract examples, from the public or private sector, providing evidence within these contracts that you have the necessary technical and professional capability ensuring similar requirements to those sought under this Procurement have been performed in line with Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance. Contract examples should have been performed over and within the last 3 years only, prior to publication of OJEU notice. The supplier must also provide: (a) Certificates in the form Attachment 2b of the ITT (titled ‘Certificate of Past Performance’) from those to whom services from the three Contract examples were provided; or (b) if any such Certificate cannot be obtained, a Certificate in the same form from the entity that provided the services; together with an explanation of the steps taken to obtain a Certificate from the customer and the reason why a Certificate from the customer is not available. If any Certificate does not state that the services have been provided satisfactorily in accordance with the terms of the Contract in question, information to show the reason why the Contract was not performed satisfactorily will not recur in the performance of the Contract to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the contract, the supplier must describe the function that each such other entity will perform under the Contract and provide the information certificate required in relation to each entity. (c) The Contracting Authority will also assess whether this selection criterion is met on request from the Framework Agreement user prior to the proposed conclusion of a Call-Off Agreement with a value of £20 million or greater (excluding VAT). Failure to meet the selection criterion set will render the supplier ineligible for that call-off agreement. Any supplier must meet the selection criterion in relation to reliability based on performance of past Contracts — namely, the Authority is satisfied that: the three Contracts provided by the supplier have been satisfactorily performed in accordance with their terms or, — where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the Framework to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the Framework, then the selection criterion for reliability must be met by each such entity, save as regards Contracts or sub-contracts with a value of less than 5 % of the total Framework value and any Key Sub-Contractors not yet appointed. The Authority will assess whether or not this criterion is satisfied at the selection stage. In relation to the Services to be provided under this Framework, Potential Providers must confirm (in Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance, of the ITT suite) if they have, or will have in place, prior to the Activity Commencement Date, certification in the Standards set out below (the Standards are set out in Schedule 7 (Standards) in Attachment 4 — Framework Agreement Terms and Conditions, of the ITT. Cyber Essentials Plus Certification or equivalent (required 30 Working Days prior to the Activity Commencement Date) https://www.gov.uk/government/publications/cyber-essentials-scheme-overview — BS EN 15713 (or equivalent Standard) — ISO27001 (Information Security Management) or equivalent Standard — ISO/IEC 27002 (Information Security Management Code of practice) or equivalent Standard — In addition to the above Standards, the successful Supplier will be required to comply with the Contracting Authority's policies which are set out in Schedule 7 (Standards and Policies) in Attachment 4 (Framework Terms and Conditions) of the ITT suite.
The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The Authority will take into account the following information: (a) Three Contract examples, from the public or private sector, providing evidence within these contracts that you have the necessary technical and professional capability ensuring similar requirements to those sought under this Procurement have been performed in line with Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance. Contract examples should have been performed over and within the last 3 years only, prior to publication of OJEU notice. The supplier must also provide: (a) Certificates in the form Attachment 2b of the ITT (titled ‘Certificate of Past Performance’) from those to whom services from the three Contract examples were provided; or (b) if any such Certificate cannot be obtained, a Certificate in the same form from the entity that provided the services; together with an explanation of the steps taken to obtain a Certificate from the customer and the reason why a Certificate from the customer is not available. If any Certificate does not state that the services have been provided satisfactorily in accordance with the terms of the Contract in question, information to show the reason why the Contract was not performed satisfactorily will not recur in the performance of the Contract to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the contract, the supplier must describe the function that each such other entity will perform under the Contract and provide the information certificate required in relation to each entity. (c) The Contracting Authority will also assess whether this selection criterion is met on request from the Framework Agreement user prior to the proposed conclusion of a Call-Off Agreement with a value of £20 million or greater (excluding VAT). Failure to meet the selection criterion set will render the supplier ineligible for that call-off agreement.
Any supplier must meet the selection criterion in relation to reliability based on performance of past Contracts — namely, the Authority is satisfied that: the three Contracts provided by the supplier have been satisfactorily performed in accordance with their terms or, — where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the Framework to be awarded. Where the supplier proposes to rely on other entities (including Key Sub-Contractors or consortium members) to perform the Framework, then the selection criterion for reliability must be met by each such entity, save as regards Contracts or sub-contracts with a value of less than 5 % of the total Framework value and any Key Sub-Contractors not yet appointed. The Authority will assess whether or not this criterion is satisfied at the selection stage. In relation to the Services to be provided under this Framework, Potential Providers must confirm (in Attachment 2 — Participation Requirements and Selection Questionnaire and Evaluation Guidance, of the ITT suite) if they have, or will have in place, prior to the Activity Commencement Date, certification in the Standards set out below (the Standards are set out in Schedule 7 (Standards) in Attachment 4 — Framework Agreement Terms and Conditions, of the ITT. Cyber Essentials Plus Certification or equivalent (required 30 Working Days prior to the Activity Commencement Date) https://www.gov.uk/government/publications/cyber-essentials-scheme-overview — BS EN 15713 (or equivalent Standard) — ISO27001 (Information Security Management) or equivalent Standard — ISO/IEC 27002 (Information Security Management Code of practice) or equivalent Standard — In addition to the above Standards, the successful Supplier will be required to comply with the Contracting Authority's policies which are set out in Schedule 7 (Standards and Policies) in Attachment 4 (Framework Terms and Conditions) of the ITT suite.