Public procurement notice: Contract Notice
Published: 2020-08-21
Buyer: Notting Hill Genesis
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 48000000 | 48100000 | 48440000 | 48442000 | 48490000
Estimated value: 850000 GBP
Submission deadline: 2020-09-16
Award criteria: The most economic tender

Technical requirements: NHG are looking to establish a single supplier contract for the provision of a procure to pay software solution. Since the merger NHG have been using the legacy NHH system for our procure to pay system. NHG process a high volume of payments and would like to procure a system which can efficiently process these high volumes.
NHG are not just looking for a simple P2P system, we require a system which will integrate with multiple other systems which are critical to the running of NHG, full details of these systems and NHG's requirements can be found within the ITT documentation.
NHG are looking for a P2P system which will integrate with our existing Finance System SUN. There are several other systems which the new P2P system will need to be able to integrate with, which are vital to running of NHG. Full details of these can be found within the invitation to tender documents.
The new P2P system is expected to make use of ‘e-invoicing’, i.e. the ability to match transactions automatically using a data-feed and/or artificial intelligence, with limited manual intervention. At present, circa 30 % of invoices are processed by incumbent supplier through the method of e-invoicing.
The new system is expected to support NHG with our flexible working policy and to allow remote working, whether at home, or in the community, and in the context of future-proofing the digital operations of NHG, we envisage that a new P2P system will be expected to make use of ‘cloud technology’, and incorporate mobile capability, in line with the NHG Digital Strategy.
The procurement is using the restricted procedure to allow NHG to reduce the number of bidders being brought through to the ITT stage. The top 5-7 bidders who meet our minimum requirements as outlined in the SQ will be invited to the tender stage and will be evaluated on their response to the following areas:
These responses will be evaluated by the evaluation panel and the top 3 highest scoring bidders will be invited to present their solution to a wider evaluation project team.
The winning bidder will be the Most economically advantageous tender and will not be scored on price alone. Full details of the evaluation process can be found in the invitation to tender documents.
It will be possible to extend this contract for another 36 months, if NHG are satisfied with the performance of the supplier during the initial term of the contract.
For more information about this tender, please refer to the tender documentation. This includes the invitation to tender.
In accordance with Regulation 86 (notices of decisions to award a contract or conclude a framework agreement); regulation 87 (standstill period) and the other relevant provisions of the Public Contracts Regulations 2015, following any decision to award a contract or contracts the contracting authority will be providing debriefing information to unsuccessful bidders and observe a minimum 10 day standstill period before the contracts are entered into. Notting Hill Genesis reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.


Award value: 850000