Public procurement notice: Contract Notice
Published: 2025-03-17
Buyer: Region Sjælland
Country: DK
Region: DK022
Contract type: Services
Procedure: Open procedure
CPV classification: 71530000: Construction consultancy services | 71621000 | 79410000 | 98392000
Estimated value: 12000000 DKK
Submission deadline: 2025-04-14
Award criteria: price, quality

Technical requirements: Is the economic operator in in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Is the economic operator bankrupt? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator
Is the economic operator in arrangement with creditors? This information needs not be given if exclusion of economic operators in this case has been made mandatory under the applicable national law without any possibility of derogation where the economic operator is nevertheless able to perform the contract.
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).

Eligibility requirements: Positive equity for the last three completed financial years. Annual revenue of at least DKK 25 million in each of the last three completed financial years.
To demonstrate their expertise, the Tenderer must submit five relevant references from similar assignments that, collectively, fulfill the following elements: o At least one reference must include the planning and execution of a hospital relocation. o At least one reference must demonstrate experience with the relocation of sensitive diagnostic and treatment devices, requiring specialized care and adherence to healthcare regulations. o At least one reference must involve the coordinated relocation of a minimum of 200 patients in a single project. o At least one reference must document compliance with established medical and safety protocols during transport. o At least one reference must cover a hospital relocation project executed in multiple phases (minimum 2-3 phases). o At least one reference must demonstrate how the relocation period was reduced to ensure a rapid return to full operational capacity. o At least one reference must include a project where compliance with established medical and safety protocols during patient relocation was required. Each individual reference is not required to fulfill all elements; however, the five submitted references must, when combined, fully cover all the listed elements. If a single reference meets multiple elements, this must be clearly indicated in the submission. Each reference must meet the following additional requirements: Each reference must concern a project that was completed within the past five years, calculated from the tender submission deadline. Each reference must have a minimum contract value of DKK 3-5 million. References must be provided in the ESPD but may also be submitted as a separate document. Each reference must not exceed 2,400 characters. If a reference exceeds this limit, the Contracting Authority will only evaluate the first 2,400 characters; any content beyond this limit will not be considered. If the Tenderer submits more than five references, only the first five listed in the ESPD will be assessed. Any additional references will not be considered. If references from supporting entities are included, they will be reviewed only after the five primary references have been evaluated.
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
The contract requires that the Supplier’s services be delivered in compliance with national and international laws and regulations concerning human rights, labor rights, anti-corruption, and environmental protection. For further details, please refer to Section 13 of the contract.
Assessed based on the total evaluation technical price. The total evaluation technical price is calculated based on Contract Annex 2.1, ID 2.2.1, 2.2.2 and 2.2.3, which together creates the foundation for the evaluation technical price in ID 2.2.4.
Assessed based on the following sub-sub-criterion: - Tendered team of employees (50%) This sub-sub-criterion consists of the following element: - CVs of the Tendered team of employees. The assessment of this sub-sub-criterion will be based on the Tenderer's response in the CV-Templates provided in Contract Annex 3, section 2, sub-section 2.2. The Tenderer must complete the CV-Templates in accordance with the instructions provided in Contract Annex 3, section 2, sub-section 2.1. Positive assessment will be applied based on the information outlined in Contract Annex 3, section 2, sub-section 2.1. An overall assessment of the listed conditions will be conducted. Assessed based on the following sub-sub-criterion: - Approach to handling the hospital relocation (50%) This sub-sub-criterion consists of the following element: - Methods and strategies The assessment of this sub-sub-criterion will be based on the Tenderer’s response in table 1 - Approach to handling the relocation provided in Contract Annex 3, section 3, sub-section 3.2. The Tenderer must complete table 1 in accordance with the instructions provided in Contract Annex 3, section 3, sub-section 3.1. Positive assessment will be applied based on the information outlined in Contract Annex 3, section 3, sub-section 3.1. An overall assessment of the listed conditions will be conducted.
Precise information on complaint deadlines: Complaints must be submitted to the Complaints Board for Public Procurement within specific deadlines. A complaint regarding the failure to be prequalified must be received by the Complaints Board within 30 days from the day following the contracting authority’s notification of the prequalified candidates. Other complaints must be received by the Complaints Board within six months from the day following the publication of the contracting authority’s contract award notice in the Official Journal of the European Union. In the case of a framework agreement, complaints must be submitted within 12 months from the date on which the contracting authority informed the tenderers of its decision on the award of the contract. A more detailed description can be found on the website of the Complaints Board for Public Procurement: www.klfu.dk.

Winner: Mercell Holding ASA