Public procurement notice: Contract Notice
Published: 2017-09-08
Buyer: The European Patent Organisation (EPO) acting through the European Patent Office
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 72267000: Software maintenance and repair services
Submission deadline: 2017-10-27
Award criteria: The most economic tender

Technical requirements: DE-München: Tilvejebringelse af støtte til vedligeholdelse af HP ALM og HP Performance Center for Den Europæiske Patentorganisation
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
The provision of maintenance support for HP ALM and HP Performance Center to the EPO. The EPO already has license agreements for HP ALM and HP Performance Center, and needs a maintenance support contract for both tools.
The maintenance support fee will be paid annually in advance, and within 30 days of the receipt of the invoice in the correct form.
3 (years) from entry into force of the contract, with the EPO’s exclusive option to extend the contract by 2 further periods of 12 months each.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
The bid shall be submitted in 1 original with price information (offer form and any supporting documents) and 1 copy, to be filed on data carrier, without price information as searchable PDF.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org ) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
The contract will be awarded to the bidder whose bid is the most economically advantageous bid having regard to the bidder's ability to meet the EPO's needs and requirements to be measured by:
Die Europäische Patentorganisation ist eine zwischenstaatliche Organisation, die durch das 1977 in Kraft getretene Europäische Patentübereinkommen gegründet wurde. Ihr gehören derzeit 38 Mitgliedstaaten an (Albanien, Belgien, Bulgarien, Dänemark, Deutschland, ehemalige jugoslawische Republik Mazedonien, Estland, Finnland, Frankreich, Griechenland, Irland, Island, Italien, Kroatien, Lettland, Liechtenstein, Litauen, Luxemburg, Malta, Monaco, Niederlande, Norwegen, Österreich, Polen, Portugal, Rumänien, San Marino, Schweden, Schweiz, Serbien, Slowakei, Slowenien, Spanien, Tschechische Republik, Türkei, Ungarn, Vereinigtes Königreich und Zypern). Ausführendes Organ der EPO ist das Europäische Patentamt, das die Recherche und Prüfung europäischer Patentanmeldungen und die Erteilung europäischer Patente zur Aufgabe hat. Es beschäftigt rund 6 700 Bedienstete am Hauptsitz in München, in 1 Zweigstelle in Den Haag (Rijswijk (NL)) und in 2 Dienststellen in Berlin und Wien. (Die Zahl der Mitgliedstaaten und der Bediensteten kann sich ändern.)
Die EPO hat bereits Lizenzverträge für HP ALM und HP Performance Center und benötigt für beide Produkte einen Wartungsvertrag.
Wartung und Reparatur wird jährlich im Voraus und innerhalb von 30 Kalendertagen nach Eingang der Rechnung in der richtigen Form bezahlt.
Änderungsvorschläge, die sich in einer erheblichen Einschränkung der Rechte und Sicherheiten der EPO niederschlagen würden, sind nicht zulässig.