Public procurement notice: Contract Award Notice
Published: 2020-06-25
Buyer: The Embassy of Denmark in Uganda
Country: UG
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34000000 | 34411000 | 50115000: Repair and maintenance services of motorcycles | 75211000
Estimated value: 3000000 DKK
Award criteria: The most economic tender

Technical requirements: The Danish Embassy in Kampala has entered into a framework agreement for the supply of approximately 150 motorcycles in the agreement period (until 31 December 2022).
The motorcycles will be used for implementation of a wide range of activities related to projects and programmes supported and financed under Danida in Uganda. Most of these motorcycles are expected to be primarily used on rough and remote roads in Northern Uganda and they should be able to drive on rough and muddy gravel roads.
The motorcycles should be suitable for continuous and strenuous off-road driving in tropical conditions, in all areas of Uganda but especially in the Northern parts. The motorcycles should be of sturdy construction and good quality.
The supplier must be able to deliver one service within the warranty period at named, authorised workshops or at NURI district offices.
The supplier must be able to provide OEM spare parts or other spare parts approved by the motorcycle manufacturer for the motorcycles in question and must be able to provide access to and deliver services at named, authorised workshops or at NURI’s district offices, such as repair and technical support and assistance, of the procured motorcycles throughout the Agreement period.
It is a requirement that the supplier has named, authorised workshops for the motorcycles in question in the Northern region of Uganda, including the sub-regions West-Nile and Acholi.
The Embassy of Denmark in Uganda will perform a test of the offered motorcycles as part of the evaluation of tenders. The tenderers must submit a fully serviced test motorcycle and will receive payment equivalent to the price of the motorcycles, however, the payment for the test motorcycle cannot exceed DKK 22 500. The test motorcycle will remain the property of the Embassy of Denmark in Uganda.
The Embassy of Uganda only received non-compliant offers in the tender published on the 17 December 2019 (contract notice 2019/S 243-596588). The Embassy of Uganda has therefore deemed it necessary to cancel the previous tender. Due to the cancellation the delivery of needed motorcycles will be delayed. This will affect the new extension staff, counting over 100 employees, who have joined NURI as of 1 March 2020. The staff cannot be deployed in the field to undertake core duties until the motorcycles have been delivered. The delays in staff deployment will have a direct impact on the agricultural development activities in Uganda and the ability to meet the target and objectives of the NURI project. Consequently, there is an urgent need to receive the motorcycles as soon as possible to ensure targets are successfully met and field work is implemented as planned. Critically the project will fail to realize its intended impact because it will miss out on the 2020 agricultural season.
An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/46419/the-public-procurement-act.pdf
Actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within:
45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU, 30 calendar days from the day after the contracting authority has notified the economic operators that a contract based on a framework agreement with reopening of competition has been entered into, or 6 months from the day after the contracting authority has notified the economic operators of the decisions regarding award of a framework agreement.
The complainant must at the same time notify the contracting authority that an action has been submitted to the Danish Complaints Board for Public Procurement.


Winner: Toyota Uganda Ltd
Award value: 3000000
Number of bids: 2