Public procurement notice: Contract Notice
Published: 2016-02-02
Buyer: Cheshire East Borough Council
Country: UK
Region: Cheshire
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30215000 | 48217000 | 48445000 | 48611000: Database software package | 51600000
Estimated value: 200000 GBP
Submission deadline: 2016-03-01
Award criteria: The most economic tender

Technical requirements: 15 122 Provision Of An EPOS (Electronic Point of Sale) and Management Information System for Tatton Park inclusive of support and maintenance.
To provide a single EPOS solution capable of supporting all of Tatton Park's core commercial operations. To replace current point of sale hardware and software. To provide good quality and easily accessible management information. Be able to provide an online ticketing solution and to provide additional software services and benefits for example a CRM system. Provide ongoing maintenance, support and servicing for the solution, for a maximum of 6 years (inclusive of implementation time).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME's).
For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not an economic operator is an SME in selecting economic operators to submit tenders or in assessing the most economically advantageous tender.
— To provide a single EPOS solution capable of supporting all of Tatton‘s core commercial operations,
— Be capable of integrating with an online ticketing solution and providing additional software services and benefits e.g. CRM system,
This contract will be open for use by Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associated companies, including, but not limited to: Tatton Park Enterprises Ltd,and any other wholly or partly owned companies created by Cheshire East Borough Council. The initial contract period will run for 36 months from 3.5.2016 — 2.5.2019, with 3 x 12 month options to extend until 2.5.2020, 2.5.2021 and until 2.5.2022. Hardware costs are capped at 160 000 GBP, and annual support and maintenance costs (from year 2) will be capped at 20 000 GBP per year.
The initial period will run for 36 months from 3.5.2016 — 2.5.2019, with 3 x 12 month options to extend until 2.5.2020, 2.5.2021 and until 2.5.2022. The options will be exercised at the discretion of the Council.
No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance. In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a contract to, if it is justified for the satisfactory performance of the contract, to name a lead partner with whom it can contract, or alternatively, to form a single legal entity before entering into, or as a term of, the contract.
Any tender may be rejected from a company/organisation who interalia:(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively;(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2015 for additional rejection criteria Social Value: The Council is committed to ensure wider social and community benefits are achieved in the course of all its commissioning and procurement activities. In accordance with this, suppliers are required to work with the Council towards achieving such aims.
The Standard Suitability Assessment questionnaire has to be completed and financial assessments will be carried out by an Independent Financial Company. Bidders must prove financial health, by attaining an average, below average or lower risk rating, as shown on www.N2check.com
As determined in the Invitation to Tender documentation. Initial hardware, software and implementation costs to be supplied for a maximum of 160 000 GBP (including 1st years support and maintenance). Annual support and maintenance costs will commence from year 2 and is capped at 20 000 GBP per year.
Bidders should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract: Public Liability 5 000 000 GBP Employers Liability 10 000 000 GBP Professional Indemnity 1 000 000 GBP Cyber Risk Indemnity Insurance 5 000 000 GBP.
Functional and technical mandatory requirements, as determined in the ITT documentation, need to be met.
The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period. Bidders will also be required to comply with additional questions pertaining to equality in the Suitability Assessment Questionnaire.

Eligibility requirements: The Standard Suitability Assessment questionnaire has to be completed and financial assessments will be carried out by an Independent Financial Company. Bidders must prove financial health, by attaining an average, below average or lower risk rating, as shown on www.N2check.com As determined in the Invitation to Tender documentation. Initial hardware, software and implementation costs to be supplied for a maximum of 160 000 GBP (including 1st years support and maintenance). Annual support and maintenance costs will commence from year 2 and is capped at 20 000 GBP per year. Bidders should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract: Public Liability 5 000 000 GBP Employers Liability 10 000 000 GBP Professional Indemnity 1 000 000 GBP Cyber Risk Indemnity Insurance 5 000 000 GBP. Functional and technical mandatory requirements, as determined in the ITT documentation, need to be met.
As determined in the Invitation to Tender documentation. Initial hardware, software and implementation costs to be supplied for a maximum of 160 000 GBP (including 1st years support and maintenance). Annual support and maintenance costs will commence from year 2 and is capped at 20 000 GBP per year. Bidders should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract: Public Liability 5 000 000 GBP Employers Liability 10 000 000 GBP Professional Indemnity 1 000 000 GBP Cyber Risk Indemnity Insurance 5 000 000 GBP.
As determined in the Invitation to Tender documentation. Initial hardware, software and implementation costs to be supplied for a maximum of 160 000 GBP (including 1st years support and maintenance). Annual support and maintenance costs will commence from year 2 and is capped at 20 000 GBP per year.
Bidders should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract: Public Liability 5 000 000 GBP Employers Liability 10 000 000 GBP Professional Indemnity 1 000 000 GBP Cyber Risk Indemnity Insurance 5 000 000 GBP.
Functional and technical mandatory requirements, as determined in the ITT documentation, need to be met.