Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2016-12-09
Buyer: Ministry of Justice
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 72000000 | 72100000 | 72200000 | 72300000 | 72400000
Estimated value: 53846244 GBP
Award criteria: Lowest price

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
ICT services to support the management of probation services in England and Wales, prior to the transition of those ICT services to the Ministry of Justice's common ICT infrastructure.
The Contracting Authority relies on the ground set out within Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. For technical reasons, the services can be provided only by a particular tenderer. This is the Incumbent Supplier (Sopra Steria) who have been providing the services that form the subject matter of this contract (the Services) under contract with the Authority for the last 11 years. The existing contract is due to expire on 31.12.2016.
Whilst a number of the Services that formed part of the original contract with Sopra Steria have been transitioned to the Authority's replacement suppliers, a limited number of Services are yet to be transitioned. These Services continue to be required for a period beyond 31.12.2016, to enable the decommissioning, exit and phased transition of the Services to long term replacement suppliers to be concluded. From a technical perspective, it is not feasible to transition the limited number of remaining Services to a new supplier for a short period, in order to complete the exit activity, before transitioning again during 2017 — 2018 to long-term replacement suppliers. The exiting services come at the end of a complex, high value, extended contractual relationship. Given this position, it is the Authority's view that it is likely that the cost of appointing a different supplier would not only be prohibitive but also that no other supplier would choose to bid for such a short-term appointment where the Services are expected to gradually diminish over the term.
The Contracting Authority has therefore identified that the only viable route, both in terms of technical solution and cost, is to enter into a contract with the incumbent supplier for provision of a limited number of the Services. The maximum term of the new contract is 24 months, with the services being scaled down during that term as they continue to be transitioned to the Authority's replacement IT estate. The terms and conditions of the contract duly reflect the expected gradual diminution of the Services to be provided over the term.
The absence of competition has not arisen as a result of an artificial narrowing down of the parameters of the procurement.
The estimated contract value for this contract (53 846 244 GBP) is based on a full two years' worth of all the services being provided by the supplier. That said, the intention is for some, if not all, of the services to end before the expiry of the term; in which case, the actual cost of this contract may be lower that the estimated amount.


Award value: 53846244