Public procurement notice: Contract Award Notice
Published: 2025-01-10
Buyer: Port of Aarhus (PoA)
Country: DK
Region: DK042
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 31000000 | 31682000 | 34931000 | 45315300
Estimated value: 7588736 EUR
Award criteria: price, quality

Technical requirements: Negotiated tendering is used as the service is particularly technically complex. 

A negotiation round is expected to be conducted. 

PoA reserves the right to award on the basis of the initial offers.

Reduction of the number of tenderers: PoA reserves the right to reduce the number of participating tenderers during the negotiaton phase. At the earliest, reduction may be done based on the first revised tender. If it is PoA’s intention to reduce the number of tenderers, PoA will inform about that intention prior to the deadline for submission of the first revised tenders. Reduction will be done based on the evaluation criteria described above in section 12 and in appendix B. A reduction of the number of tenderers cannot imply that the number of tenderers invited to submit a final tender is reduced to less than 2.
Port of Aarhus (PoA) is planning the construction of shore power facilities on the grounds of the container terminal and omni terminal in Aarhus. 

The scope of services includes the planning, procurement, construction and trial operation of a new shore power cable management system (CMS) to be built for the simultaneous supply of several container ships with electrical energy during port berthing times. The certification of the individual components of the CMS, as well as the integration within the overall system of the OPS provided by a different Lot 1, each with the ship in accordance with the standard, is also part of the services.  

The project is divided into two lots:   
Lot 1: OPS   
Lot 2: CMS   
  
The subject of this call for tenders is only Lot 2: CMS.  
  
In accordance with the IEC 80005-1 standard, a certified shore power cable management system must be installed. Especially, Annex D (additional requirements for container ships) is to be considered. The system is to be built in front of the existing quay and needs to be mounted onto the concrete. Thus, modification of the fender system is required but the existing fender line shall not be modified.  
 
The CMS is to be built phase wise as an energy chain system. In phase 1, two energy chains shall be supplied covering a quay length of approx. 200 m (CMS 1) and approx. 360 m (CMS 2). In phase 2 (optional) two more CMS systems with a respective length of each approx. 200 m (CMS 3 and 4) shall be supplied.  
 
Furthermore, there is the option to supply in phase 3 the CMS systems at Omni Terminal. Here, a total length of 350 m CMS systems for container vessel supply shall be installed. It is scheduled to install 2 CMS (CMS 5: 200 m and CMS 6: 170 m, considering 20 m overlapping).  
 
Each system needs to be integrated into the OPS energy supply. Standard is ICE IEE 80001-5. Certification is required. Thus, the Contractor must provide all documentation and engineering support in this process to PoA and Lot 1.  
 
As safety of the system during vessel approach and departure is essential, the fender system must be re-designed and exchanged. Therefore, it will be required to undertake a fender design study based on PIANC guidelines (i.e. PIANC report No. 211 of 03/2024) along with the technical proposal and to be continued in the design stage.  
  
The required voltage and frequency are as follows: 50 Hz & 60 Hz as well as 6.6 kV in all possible combinations.  
 
All necessary central components must be installed in the CMS. Cable connection must be made for each system in a defined area behind the quay front to the systems of Lot 1. Coordination with Lot 1 is required. Remote control of the whole system must be possible.   
 
The connection between the cables and the CMS will be located at the quay/service road. The OPS Lot will provide and install suitable cable length for cable pull (between OPS and the CMS interface). The connection torewards the CMS will be done by the CMS lot.  
 
The commissioning of the entire system, including transfer technology, must be planned and implemented. The preparation of the design planning on the basis of this invitation to tender is part of the contractor's service. The contractor is also responsible for preparing the implementation planning.  
   
The supplier of Lot 2 has the responsibility to support Lot 1 for system integration, which is part of overall commissioning and overall certification.  
 
Construction will take place within the ISPS area of the terminal during ongoing port operations. Quayside implementation is under running terminal operation. Port operations have priority. Accordingly, on site work must be coordinated and kept to a minimum. Works in the quay area may be restricted by port operations.   
  
The planning is to be prepared on the basis of a functional service description and is to be provided in the following three stages:  
 
1.         design planning  
2.         implementation planning  
3.         work and assembly planning.  
 
Within this tender, the option of a 2nd project extension is considered. It is scheduled by PoA to expand the project having a full scale system running by 2030. Furthermore, a phase III shall be considered.
The total price is the sum of the price of phase I (accounts 60%), the price of the optional phase II (accounts 25%) and optional Phase III (accounts 15%, taken option 2). Phase I concerns to the building construction with completion in 2026. Phase II and Phase III represents options for expansion of the shore power supply until 2029 (phase II) and 2030 (phase III).
Four sub-criteria have been formed for the evaluation of the "Technical Value".
The technical value is determined by the following criteria weight:
- Schedule reliability / Construction scheduling (10%)
- Operation and maintenance (20%)
- Technical solutions for structural works (fender solution and steel frame) (40%)
- Technical solution energy chain system (30%)

A maximum of 10 credit points will be awarded for the evaluation of the individual subcriteria for the "Technical Value". Each sub-criterion can be evaluated with 0 to 10 points.
Pursuant to act 7 in the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints: 

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act. In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

- 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was notlodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act. 

The e-mail address of the Complaints Board for Public Procurement is set out in section 8.


Winner: ShibataFenderTeam AG
Award value: 7588736
Number of bids: 1