Public procurement notice: Additional Information
Published: 2016-07-02
Buyer: Rælingen kommune
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 72000000 | 72200000 | 72600000
Submission deadline: 2016-07-04
Award criteria: The most economic tender

Technical requirements: The 1 800 in HRM without pay, shall they be administered by the IDM system, or are they not relevant at all?
B: The majority of the 2 600 employees ought to be administered by the IDM system, but they do not all require IT access (i.e. account in the Employee domain).
The other 1 800 ought to be administered by the IDM system, but the majority of these do not require IT access. Alternatively, they ought to be administered only if needed, if IT passive persons in the IDM system trigger licence costs.
1. All persons from the municipality's HRM systems with end date !=0 Or not passed, are to be imported to the IDM system (the main register). The IDM system sets up a person definition per person (date of birth, name, username and some metadata). The system does not take whether they are employed, politician, temporary staff etc. into consideration. All the persons are therefore in the IDM system, but it does not automatically set-up a user object in the Employed domain (all those newly imported do not necessarily have IT access). Therefore far from all persons from the HRM systems have a user account in the Employed domain (but it is ready in the IDM system with only one click away from an account, see the next point).
2. ØIKT service desk controls whether a user object shall be set up via a button ‘Set-up user in AD’ per person in the IDM system. This has functioned well, but it is not the most optimal/secure system. ØIKT/service desk does not have an overview of the number of employees in 3 municipalities, those who really have an overview and who know who shall have what access, are primarily managers (unit and department managers) and the municipalities' wage/personnel units. These absolutely ought to know whether a person shall have IT access (user account) and what the person in question shall have access to (membership in various groups).
If IT passive persons (those without an account in the Employed domain) trigger IDM licence costs, even if they are only imported and not changed/processed/provisioned*, this must be highlighted/concretised in the tender.
Licence costs shall be minimalised. Tenderers ought to propose systems that ensure good user handling with minimal use of licences; as regards the above mentioned case, e.g. filter on import from HRM system, filter/control in IDM system, filter/control in the HRM system (e.g. checkbox per person), etc.
*Provisioned: user object, home catalogues, postbox, etc. set-up in the Employed domain by the IDM system.
The 1 800 in HRM without pay, shall they be administered by the IDM system, or are they not relevant at all?
B: The majority of the 2 600 employees ought to be administered by the IDM system, but they do not all require IT access (i.e. account in the Employee domain).
The other 1 800 ought to be administered by the IDM system, but the majority of these do not require IT access. Alternatively, they ought to be administered only if needed, if IT passive persons in the IDM system trigger licence costs.
1. All persons from the municipality's HRM systems with end date !=0 Or not passed, are to be imported to the IDM system (the main register). The IDM system sets up a person definition per person (date of birth, name, username and some metadata). The system does not take whether they are employed, politician, temporary staff etc. into consideration. All the persons are therefore in the IDM system, but it does not automatically set-up a user object in the Employed domain (all those newly imported do not necessarily have IT access). Therefore far from all persons from the HRM systems have a user account in the Employed domain (but it is ready in the IDM system with only one click away from an account, see the next point).
2. ØIKT service desk controls whether a user object shall be set up via a button ‘Set-up user in AD’ per person in the IDM system. This has functioned well, but it is not the most optimal/secure system. ØIKT/service desk does not have an overview of the number of employees in 3 municipalities, those who really have an overview and who know who shall have what access, are primarily managers (unit and department managers) and the municipalities' wage/personnel units. These absolutely ought to know whether a person shall have IT access (user account) and what the person in question shall have access to (membership in various groups).
If IT passive persons (those without an account in the Employed domain) trigger IDM licence costs, even if they are only imported and not changed/processed/provisioned*, this must be highlighted/concretised in the tender.
Licence costs shall be minimalised. Tenderers ought to propose systems that ensure good user handling with minimal use of licences; as regards the above mentioned case, e.g. filter on import from HRM system, filter/control in IDM system, filter/control in the HRM system (e.g. checkbox per person), etc.