Public procurement notice: Contract Award Notice
Published: 2021-03-10
Buyer: Grwp Cynefin
Country: UK
Contract type: Works
Procedure: Competitive dialogue
CPV classification: 45000000: Construction work | 45100000: Site preparation work | 45111000 | 45111240 | 45112000
Award criteria: The most economic tender

Technical requirements: Grŵp Cynefin is proposing to construct a new three-storey extra care facility comprising 35 apartments together with communal areas as an extension to its existing extra care facility in Ruthin, Denbighshire known as ‘Llys Awelon’. The proposed works will also include alteration and refurbishment works to be carried out to the existing Llys Awelon building.
Grŵp Cynefin is in the process of commissioning asbestos surveys of the existing buildings and the surveys are anticipated to identify significant quantities of asbestos containing material which will be required to be removed by licensed contractors as part of the proposed works.
The proposed works will require significant services diversion works to be carried out prior to the commencement of the demolition works, which will require careful management so as to cause the minimum of disruption to the residents and staff of Llys Awelon.
Grŵp Cynefin is seeking to appoint a suitably skilled and experienced contractor to carry out the demolition of two existing buildings located adjacent to Llys Awelon and then undertake the construction of the new three-storey extension to Llys Awelon. Previous experience and expertise in the construction of ‘Extra Care’ residential facilities with particular experience of constructing extensions to existing occupied residential facilities that house frail and elderly residents will be essential.
Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at:
The buyer will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Grŵp Cynefin is a Housing Association that provides homes across the six North Wales and North Powys local authority areas. Its vision is making a positive difference to lives and communities. This is achieved through providing excellent homes and services, contributing to the development of sustainable communities and protecting and promoting the Welsh language with pride.
Grŵp Cynefin is seeking to appoint an organisation (or collaborations) with previous experience of constructing high quality extra care housing with sufficient capacity to deliver its development objectives within agreed timescales and budget.
The proposed programme is for works to commence on site in June 2021 and be completed by August 2023. The form of contract will be the JCT Design and Build Contract (DB2016) with client amendments.
In accordance with Regulation 86 and 87 of the Public Contracts Regulations 2015, the contracting authority has incorporated a minimum 10 calendar days standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a debrief in the award decision at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.