Public procurement notice: Contract Award Notice
Published: 2024-09-09
Buyer: Bergen kommune - Innkjøp konsern
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48190000 | 48200000 | 72212190
Award criteria: quality, price

Technical requirements: Bergen municipality has procured a digital mapping system. The Department for Schools in Bergen municipality shall make the mapping programme available for all of its primary and secondary schools. Students shall respond to the surveys, teachers and school managers will set up, implement, analyse and delete the surveys.
A digital mapping system, in which all pupils at all levels of the Bergen School have the opportunity to answer professionally anchored questions on different aspects of their own school environment. School employees with need for information should be able to start and end the mapping and use the results in the school ́s work with the school environment. According to the Education Act chapter 9A, it is a part of the school ́s mandate and obligation to obtain important information about the pupils ́ learning environment, both as part of the schools ́ continual work with the school environment, but also by suspicion or knowledge that a pupil does not have a safe and good school environment. The contract will be valid for 3 years from the delivery day. The agreement will then be renewed automatically for 1 year at a time, unless terminated. The maximum contract period is 7 years.
The tenderer ́s response to the evaluation requirements (requirement in category B) in Annex 2 will form the basis for the evaluation of this award criteria.

The evaluation requirements are in Annex 1 marked with different weighting. Low, medium, tall and extra tall.

All evaluation requirements will be answered in Annex 2, with the exception of some requirements when the tenderer is asked to attach their own annexes.
Lowest total price.

Since the duration of the agreement is three years, and then it is automatically renewed for one year at a time, license prices for three years will be evaluated.

The column "quantity" in the price and product form is an estimate for the first three years for use in the evaluation of the tenders and is not binding for the Contracting Authority.

For evaluation purposes it is based on current pupil numbers in Bergen municipality: 29 100 (as of 1 October 2023). This must be seen as an estimate as the number of pupils will vary slightly from year to year. 

Documentation requirement: Price excluding VAT is to be filled in under the tab "Products" in Mercell.

The service described in the annexes, as well as start-up costs, training, support and standard upgrades shall be included in the given prices.
The tenderer ́s routines and guidelines for reducing climate and environmental impact will be evaluated in this award criteria. The procedures and guidelines must be implemented at the time of receipt of tenders, with a measurable/documentable result for reduced climate or environmental impact.
 
The contracting authority will emphasise that the tenderer (or relevant sub-suppliers) achieves positive environmental/climate effect through routines for:
 
1. Reduction of the tool's climate and environmental footprint, which includes
•measures that contribute to less data transfer from the tool and any other measures that reduce the energy consumption at the customer.
Other qualities included in the tool that reduce the tool ́s climate and environmental impact.
 
2. Energy management of the data centre used in this delivery. This includes:
•The tenderer's use of renewable energy (we do not accept guarantees of origin for renewable energy).
•requirements for energy efficiency in the data centre.
•use of environmentally friendly refrigeration systems in the computer centre and any reuse of excess heat.
 
3. Procurement or use of environmentally certified equipment that is connected to this delivery, reuse and disposal of equipment for the data centre.
 
4. If the tenderer is either environmentally certified in accordance with valid ISO 14001, Eco-Lighthouse is certified by EMAS or is certified by equivalent third parties, such documentation will be emphasised.
 
Tenderers shall reply in a separate annex to the tender that the tenderer creates. The document shall be named "Annex 2 Annex 1 The tenderer ́s response to climate and environmental impact". The response can be at maximum 4 A4 pages with a minimum font size of 11. Any certificates are added to the tender documentation.


Winner: Viedu AS
Number of bids: 3