Public procurement notice: Contract Notice
Published: 2018-07-24
Buyer: South Lanarkshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50112110
Estimated value: 1800000 GBP
Submission deadline: 2018-08-10
Award criteria: The most economic tender

Technical requirements: The Council has an ongoing requirement for the Provision of Vehicle Body Repairs for use by South Lanarkshire Council Fleet Services.
The Provision shall include Vehicle Body Repairs to the Council’s fleet of approximately 1700 vehicles. All Vehicle Body Repairs shall be covered by those contractors appointed to the Framework Agreement as the Council does not have an in house facility to undertake this requirement.
Tenderers are bidding to become appointed to one or more vehicle category under the Framework Agreement. Each vehicle category listed will be evaluated separately resulting in different ranking structures for each vehicle category.
The Council has a requirement for a Framework Agreement under which contracts can subsequently be awarded for the Provision of Vehicle Body Repairs to the Council’s fleet of approximately 1 700 vehicles.
Tenderers are bidding to become appointed to one or more vehicle categories under the Framework Agreement. Each vehicle category listed will be evaluated separately in resulting in different ranking structures for each vehicle category.
All Vehicle Body Repairs required by the Council shall be covered by those Service Providers appointed the Framework Agreement as the Council does not have an in house facility to undertake this requirement.
Option to extend by a further period of up to 24 months subject to satisfactory performance, financial standing and availability of funding.
Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
ESPD Questions 3A – 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;
Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio
Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Eligibility requirements: ESPD Question 2.C.1 Reliance on the capacities of other entities. Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon. ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely. Bidders are required to complete a shortened version of the ESPD for each Subcontractor on whose capacity the bidder does not rely on Exclusion Criteria. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. ESPD Questions 3A – 3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. ESPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

Award value: 1800000