Public procurement notice: Contract Notice
Published: 2019-09-23
Buyer: Scottish Government
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48610000: Database systems | 48780000 | 72212311 | 72212610 | 72212783
Estimated value: 20000000 GBP
Submission deadline: 2019-10-25
Award criteria: The most economic tender

Technical requirements: The Scottish Government (working in partnership with Police Scotland, the Crown Office and Procurator Fiscal Service, the Scottish Courts and Tribunal Service, and the legal defence community) intends to award a contract for a digital partner to deliver and support a software solution aimed at the secure collection, editing and sharing of digital evidence between multiple organisations. The solution will be required to support the full service journey, capability catalogue and system support for the lifecycle of digital evidence. The service journey includes the collection of evidence from local authorities, businesses and the public, through to the editing of multimedia assets by both police and prosecution, and onward sharing to other parties such as defence agents and the court system.
The requirement is for a digital partner to deliver and support a software solution to be used across Scotland’s criminal justice system. The solution’s purpose is to enable end users to collect, edit and share digital forms of evidence such as CCTV, other multimedia and documents.
The functionality and capabilities of the solution are expected to include: asset storage; multimedia conversion and transcoding; searching and indexing (including integration with external data storage); viewing (including video playback); editing (including bookmarks and clipping); auditing (including chain of evidence); support for retention and archive policies; and deletion.
Data types to be covered include (but are not limited to) multimedia such as video, images and audio, and documents. The solution should also support reporting and integration with other systems such as crime and case management.
Related services include (but are not limited to): system customisation and development; application hosting; technical support and maintenance; helpdesk support; and full service management (at least second and third line).
Bidders should refer to the draft statement of requirements for more detail and a notice of the minimum requirements.
The initial term of the contract will be 5 years. The contract will include options to extend for a further period or periods up to a maximum of 3 years in total.
Where it is necessary to down-select from among those candidates who pass the exclusion and selection criteria (and confirm that they meet the minimum criteria), the authority will select the 5 candidates who score highest following the authority's evaluation of candidates' responses to Question 4C.1.2 of the ESPD.
For Question 4C.1.2 of the ESPD, candidates should provide 4 case studies of relevant examples of services carried out.
A current case study (ideally from within the last 3 years) which demonstrates your ability to implement a solution with very similar capabilities to the stated requirements. The case study should provide evidence of:
— indexing and search functionality of digital files, particularly around integration with external, including third party, data sources (particularly multimedia),
— allowing for metadata to be tagged against the digital files (e.g. case reference, production numbers),
— reporting and the ability to deliver data to external reporting tools, such as performance management and security events.
A current case study (ideally from within the last 3 years) which demonstrates your ability to customise and further develop a solution in order to meet customer and end user requirements. The case study should provide evidence of:
— ability to deliver a project within a multi-agency environment interacting with multiple organisations,


Award value: 20000000