Public procurement notice: Contract Notice
Published: 2025-11-19
Buyer: Aarhus Vand Forsyning A/S
Country: DK
Region: DK042
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 42990000 | 42996000 | 45232421
Submission deadline: 2025-12-18
Award criteria: quality, price

Technical requirements: Cf. Pursuant to section 135(1)(1) of the Danish Public Procurement Act. The applicant/tenderer will be excluded from participation in the procurement procedure, if the applicant/tenderer has been convicted or fined by a final judgment for acts committed as part of a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 (Official Journal of the European Union 2008, No L 300, page 42). Documentation that the applicant/tenderer is not covered by exclusion can be verified by a service certificate (DK) or by equivalent documentation in accordance with section 152 of the Danish Public Procurement Act. The documentation may not be more than 6 months old at the time when the Contracting Authority requests it.
Cf. Pursuant to section 135(1)(2) of the Danish Public Procurement Act. The applicant/tenderer will be excluded from participation in the procurement procedure if the applicant/tenderer has been convicted or fined by a final judgment for corruption involving officials of the European Union and of the EU member states and Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating of corruption in the private sector (Official Journal of the European Union 2003, No. L 192, page 54) and corruption as defined by national law in the member state or home country of the applicant/tenderer or in the country in which the pplicant/tenderer is established. Documentation that the applicant/tenderer is not covered by exclusion can be verified by a service certificate (DK) or by equivalent documentation in accordance with section 152 of the Public Procurement Act. The documentation may not be more than 6 months old at the time the Contracting Authority requests it.
Cf. Pursuant to section 135(1)(3) of the Danish Public Procurement Act, the applicant/tenderer will be excluded from participation in the tendering procedure if the latter has been convicted or fined by a final judgment for fraud as defined in the Article 1 of the Convention relating to the Protection of the financial interests of the European Communities. Documentation that the applicant/tenderer is not covered by exclusion can be verified by a service certificate (DK) or by equivalent documentation in accordance with section 152 of the Public Procurement Act. The documentation may not be more than 6 months old at the time the Contracting Authority requests it.
Cf. Pursuant to section 135(1)(4) of the Danish Public Procurement Act, the applicant/tenderer will be excluded from participation in the procurement procedure, if the applicant/tenderer has been convicted or fined by a final judgment for acts of terror or criminal offences related to terrorist activities as defined in Articles 1, 3 and 4 respectively of Council Framework Decision 2992/475/JHA of 13 June 2002 on combating terrorism (Official Journal of the European Union 2002 No L 164, page 3), and amending Council Framework Decision 2008/919/JHA of 28 November 2008 amending Framework Decision 2002/475/JHA on combating terrorism (Official Journal of the European Union 2008, No L 330, page 21). Documentation that the applicant/tenderer is not covered by exclusion can be verified by a service certificate (DK) or by equivalent documentation in accordance with section 152 of the Public Procurement Act. The documentation may not be more than 6 months old at the time the Contracting Authority requests it.
Cf. Pursuant to section 135(1)(5) of the Danish Public Procurement Act, the applicant/tenderer will be excluded from participation in the procurement procedure, if the applicant/tenderer has been convicted or fined by a final judgment for money laundering or financing terrorists as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purposes of money laundering or financing terrorism (Official Journal of the European Union 2005, No L 309, page 15). Documentation that the applicant/tenderer is not covered by exclusion, can be verified by a service certificate (DK) or by corresponding documentation in accordance with section 152 of the Public Procurement Act. The documentation may not be more than 6 months old at the time when the Contracting Authority requests it.

Eligibility requirements: The applicant must in each of the 2 most recent audited financial years has had an annual turnover which exceed EUR 670.000,00 each year.
The applicant must have at least 1 comparable reference performed within the last 10 years. A comparable reference involves the sale or rental of a by the applicant designed, fabricated and commissioned pilot plant/modular system for testing processes for wastewater treatment. 
The time range of the reference is set to 10 years back from time of submitting the application for prequalification to ensure that the field of competition and (possible) tenderers is not inappropriately restricted and narrowed.
From among the applicants who meet the Contracting Authority's requirements for suitability, the Contracting Authority will select 4 to submit tenders. If there are more suitable applicants than 4, the Contracting Authority will prequalify the 4 applicants who have, through the attached reference information, demonstrated the most relevant experience. 
The most relevant experience means experience in designing, fabricating and commissioning pilot plant/modular system with automated operation and remote control for testing processes for wastewater treatment.
In the event of comparable suitability between two or more applicants, the Contracting Authority will in its assessment, seek to select the applicant, who completes the selected bidding field to obtain the best possible competition for the tendered task.
The applicant must provide references in EPSD Part IV, Section C. It is permitted to attach descriptions as appendices (supplementary reference sheet), as a supplement to the references as specified in the ESPD.
The following information should be provided for each reference: 1. Client's name, 2. Time of execution and time of completion of the task, 3. Description of services already provided and performed, 4. A brief description of the applicant's roles and services, and why the reference is relevant in relation to present tender, 5. Total value of the contract excluding VAT.
The references must be completed within 10 years prior to the date of submitting application for prequalification, cf. above.
Applicants may provide up to 8 references in total, regardless of whether the applicant is a single company, the application is based on the capabilities of other entities, or an association of companies. If the applicant has provided more references than allowed, the Contracting Authority will only include the permitted number of references identified as follows:
a. Applicant's references as specified in the ESPD. If there are more than the permitted number, only the first 8, selected in chronological order, will be included in the assessment unless the Applicant in the application has specified a prioritized order of the references. b. If the applicant is an association of entities, the identification of the reference will be made on the basis of first the references of the appointed joint representatives and then the other participants in the references of the association in alphabetical order according to the company name of the participants concerned. c. Any supporting entities in alphabetical order by the supporting entities' company name.
If the applicant relies on the technical and professional capacity of other companies regarding specific parts of the services/work, the supporting unit must perform the specific services/work. The references may only consist of work that has actually been performed, which is why only services completed at the time of application will be considered in the assessment. Thus, if it is a work in progress, only the parts of the services that have already been performed at the time of application will be included in the assessment of the reference.
Design, Technical quality and reliability
Time schedule
Price: Total evaluation sum
Pursuant to the Act on the Danish Complaints Board for Public Procurement, the following deadlines apply for submitting a complaint: A complaint about not having been prequalified must be submitted to the Danish Complaints Board for Public Procurement within 20 calendar days from the day after notification regarding prequalification has been sent to the applicants concerned, cf. section 171(2) of the Public Procurement Act or section 2 of the Danish Complaints Board Act. (1)(1), on the condition that the notification is accompanied by a statement of reasons for the decision. 
In other situations, a complaint against a public procurement procedure must be submitted to the Complaints Board for Public Procurement within 45 calendar days after the Contracting Authority has published a notice in the Official Journal of the European Union stating that the Contracting Authority has entered into a contract. The deadline is calculated from the day following the day on which the notice was published. 
When a complaint is submitted to the Danish Complaints Board for Public Procurement, the complainant must no later than at the same time inform the Contracting Authority in writing that the complaint has been submitted to the Complaints Board for Public Procurement and whether the complaint was submitted during the standstill period, cf. section of the Complaints Board Act 6 (4). In cases where the complaint has not been lodged during the standstill period, the complainant must also indicate whether a request is made for suspensive effect of the complaint, cf. section 12(1) of the Complaints Board Act.
Aarhus Vand wishes to rent a specified pilot plant for the purpose of conducting a study prior to finalizing the design of Rewater, which is a new wastewater treatment plant for Aarhus city. The purpose of the specified pilot plant is to test quaternary and quinary treatment steps of tertiary effluent through targeted test and analysis over a period of time. The tendered contract includes the production, delivery, commissioning and possibly maintenance of an automated and remote controlled pilot plant during a rental period and the dismantling at termination of the rental period. The duration of the rental period is expected to be 12 months with the option to extend said rental  period with up to 12 additional months.

Winner: Publications Office of the European Union