Public procurement notice: Contract Notice
Published: 2019-09-26
Buyer: Ministry of Defence, ISTAR, Other
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment
Estimated value:  GBP
Submission deadline: 2019-10-25
Award criteria: The most economic tender

Technical requirements: Security, fire-fighting, police and defence equipment. Supply of Spares for Various Explosive Ordnance Disposal (EOD) Equipments.
The authority intends to place a 4 year framework agreement for supply of spares in support of various explosive ordnance equipments, including shrike, rocket wrench, RE 70, splinter, S Set and IGOL. Orders will be raised (and Payment authorised) using the Authority's CP&F/Exostar System. Options will be included to potentially extend the contract for a further 2 years.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation, etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
The authority reserves the right to request an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
The framework agreement is based on Ex-Works Supply of Spares ordered. Spares ordered through the framework agreement will be collected from the supplier's premises following submission by the supplier of a collection request using the freightcollection.com facility. All spares ordered are to be carefully packed and labelled in accordance with the contract requirements.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.
A statement relating to good standing will be issued to all suppliers expressing interest shortly after the closure date for expressions of interest. The authority reserves the right to disallow any Supplier not completing and returning the statement relating to good standing within 1 week of receipt.
The estimated annual contract value is 200 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier's turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:
1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and

Eligibility requirements: The estimated annual contract value is 200 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier's turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include: 1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and 2) Stating whether the supplier is willing to provide the authority with an indemnity, guarantee or band bond. A financial assessment will be undertaken on the supplier's financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contrac; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of Regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. The Authority requires the information specified above to be provided with your response to this contract notice. Provide with your response, evidence of any previous supply of spares in support of the explosive ordnance disposal equipments referred to in the scope of contract over the last 3 years.
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract; or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contrac; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of Regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. The Authority requires the information specified above to be provided with your response to this contract notice.
Provide with your response, evidence of any previous supply of spares in support of the explosive ordnance disposal equipments referred to in the scope of contract over the last 3 years.