Public procurement notice: Contract Notice
Published: 2016-02-23
Buyer: J.U. “Vode Srpske”
Country: BA
Contract type: Services
Procedure: Restricted procedure
CPV classification: 45246000: River regulation and flood control works | 45246400
Submission deadline: 2016-03-31
Award criteria: The most economic tender
EU fund: EU Fund

Technical requirements: The Ministry of Finance and Treasury (MFT) representing Bosnia and Herzegovina and the Ministry of Finance of Republika Srpska (MFRS) (both hereinafter referred to as "the Borrower") has signed a Finance Agreement to receive a loan from the European Investment Bank – EIB (hereinafter referred to as "the Bank") – towards the cost of the Project “Emergency Flood Relief and Prevention”. This International Invitation for Prequalification relates to one of the components of the project, namely the Contract for “Supervision of Works (2
The overall objective of the “Emergency Flood Relief and Prevention” is to support national and regional efforts in the development and upgrading of flood protection. The Project concerns the emergency repairs to and construction of key flood protection infrastructure along the Sava River flood plains and its tributaries in Republika Srpska following extensive damages at a large number of locations caused by the flood events of both 2009 and 2010 as well as 2014.
For the execution of the Project, a Finance Contract (FC) was signed by all parties and became effective in May 2012. According to the FC, the total cost of the Project was estimated by the EIB as EUR 98,400,000.
The loan agreement was signed for the first stage for EUR 55,000,000. Presently preparation of loan extension agreement for an additional EUR 19,000,000 is ongoing.
In order to monitor the implementation of the Project, a Project Management Unit (PMU) was set up by the Decision of the Government of the Republika Srpska.
The PMU is responsible for the supervision, monitoring and control of the progress of the Project, as well as for reporting to the Government of the RS on the Project's implementation.
The Contracting Authority of this Service Contract and all Works Contracts is Public Utility “Vode Srpske”, which is the Main Beneficiary responsible for the management of all contracting arrangements and financial transactions, for the regular monitoring and follow-up on the progress of the project and for informing the PMU on the financial and physical progress. Final beneficiaries of the Project are the Municipalities, farms, industries and public protected within the effective zones of the measures.
The Project is supported by a Technical Assistance Consultant IPF4 through the Western Balkans Investment Framework (WBIF) in order to ensure effective and rapid preparation of the investment projects for the development and upgrading of flood protection measures, particularly by preparation of the designs and tender documents, providing assistance for tender evaluation and financial management assistance. The TA is assigned until July 2017.
Present Supervision Consultant has been assigned in September 2013 will finalise its assignment in July 2016.
Up to now, 23 Works Contracts were awarded. Two more tenders are planned to be launched in the two months following this publication. The latter tenders will be implemented following the preparation of designs and Tender Documents by IPF4.
The scope of these contracts includes a diversified range of flood protection measures, such as rehabilitation of riverbanks, rehabilitation and/or construction of dykes and channels, cleaning of lateral channels, rehabilitation and/or replacement of bridges, regulation of riverbeds and other related constructions. The works contracts so far follow the FIDIC Red Book model.
Out of the 23 Works Contracts signed, 12 Contracts are completed; 8 are presently ongoing. Three contracts are cancelled (or suspended). These Contracts will possibly be retendered in the near future. The contract volumes vary between Euro 50,000 to 3.5 million.
The total amount of implemented Works until now (excluding those which were cancelled) is approximately EUR 16 million (including the contract extensions). The value of Works that are expected to be finalised within the currently ongoing supervision assignment is approximately EUR 19 million.
The estimated value of the Works to be supervised under this Service Contract is approximately EUR 33 million, excluding the possible extension of the Loan Agreement. The scope of the Works to be supervised are expected to be similar to the ones implemented in the past. It has to be noted that there is one contract under procurement that will follow FIDIC Yellow Book model: the rehabilitation of the drainage pumping stations including rehabilitation of civil structures and supply and erection of electro-mechanical equipment. Majority of Works Contracts will be the Red Book. It is also planned that the Works Contracts will be generally larger than those in the first phase.
The Works Contracts to be supervised will also include some of the ongoing ones, which shall be taken over from the present FIDIC Engineer and the new contracts, which will be awarded during the duration of the services.