Public procurement notice: Contract Notice
Published: 2017-05-04
Buyer: Portsmouth City Council
Country: UK
Region: Hampshire and Isle of Wight
Contract type: Works
Procedure: Open procedure
CPV classification: 45240000: Construction work for water projects | 45243000: Coastal-defence works | 45243100 | 45243110 | 45243200
Estimated value: 6000000 GBP
Submission deadline: 2017-06-08
Award criteria: The most economic tender

Technical requirements: On behalf of the Eastern Solent Coastal Partnership (ESCP), Portsmouth City Council is inviting tenders from suitably experienced suppliers for inclusion on a multiple-lot framework agreement for the delivery of minor coastal engineering works across a number of authorities along the south coast of England.
The Authority is targeting to have awarded the framework by mid-July 2017 with a subsequent commencement date of late July 2017.
The framework agreement will be available for the contracting authorities named within the Invitation to Tender documentation to let call off contracts for 4 years.
The value of the framework across all Lots is estimated to be in the region of  1 500 000 GBP per annum and up to  6 000 000 GBP across the duration of the framework. These values are for guidance only and are not guaranteed minimum or maximum values, which may be exceeded due to unforeseen circumstances such as storm damage.
This Lot will be for non-complex and low value planned or reactive maintenance works up to a typical value of  20 000 GBP. Example works may include, but are not limited to, repointing, concrete slab and seawall remedials, seawall hand railing, debris removal, urgent H&Sworks, flap valves, concrete bagwork, prom and slipway clearances.
By exception the value of works through this Lot may exceed 20 000 GBP in circumstances such as, but not limited to, longer term, multiple phase non-complex works or emergency works. In order to establish the Lot bids are invited for the delivery of armorloc revetment repairs at Warblington, Havant. The estimated value of the works is approximately £10k with works due to commence on 31.7.2017 and to be completed by 18.8.2017. In the event that the successful bidder/s are unable to demonstrate experience of undertaking a broad range of works activities they will still be awarded the individual contract but may not be awarded a place on the Primary Tier.
To enable the framework to remain effective throughout its duration flexibility is being built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish Lot structures or create additional specialist Lots and/or sub-Lots as required.
Primary Tiers will contain the highest ranked suppliers for their respective Lots and will be approached in the first instance for the majority of Package Orders and standard works relevant to that Lot. In order to be appointed a place on the Primary Tier suppliers must commit to undertaking works within the Eastern Solent Coastal Partnership region covering Portsmouth, Havant, Fareham and Gosport for any value of work and Chichester, Eastleigh & Southampton and the New Forest in respect of works valued at 5 000 GBP upwards.
Secondary Tiers will be used on a reserve basis if there are capacity or capability issues with Primary Tier suppliers. This may include for instances where Primary Tier suppliers opt out of bidding for the works; where the scope of the works are of a specialist nature and were not tested at Framework set-up; or the value of the works are anticipated to be significantly higher than typical values.
On occasion and under special circumstances, the Authority reserves the right to run special mini-competitions under this Lot to establish project specific shortlists, additional sub-Lots that may be utilised for the remaining duration of the framework or to re-establish supplier rankings across the tiers to ensure on going effective competition in the Primary Tier. New sub-Lots may be drawn up based upon geographical or specialist work considerations. Where special mini-competitions are used suppliers on both the Primary and Secondary tiers will be invited to bid. Where a requirement cannot be satisfied via this approach the Authority reserves the right to undertake further procurement processes to let individual contracts and / or further framework agreements which may or may not be advertised dependent upon the aggregate value of the works in question.
This Lot will be for general coastal maintenance and civils works to construct, replace or maintain coastal structures with a typical value between  20 000 GBP and 150 000 GBP. Example works may include, but are not limited to, timber groyne & revetment works, rock armour works, historic seawall repairs, concrete slab and seawall replacement, concrete revetment replacement & repair, toe piling, rock gabions, flood embankments, and low value beach management works.
In order to establish the Lot bids are invited for the delivery of two schemes. The first scheme concerns the delivery of various timber maintenance works at East Stoke, Hayling Island. The estimated value of the works is approximately  50 000 GBP  with works due to commence on 11.9.2017 and to be completed by 6.10.2017. The second scheme concerns the delivery of removal and replacement of gabion baskets at Wallington River, Fareham. The estimated value of the works is approximately £50k with works due to commence on 14.8.2017 and to be completed by 8.9.2017. Bids must be submitted for both schemes. The bidder with the highest total score for the scheme in question will be awarded that individual contract.
In the event that the successful bidder/s are unable to demonstrate experience of undertaking a broad range of works activities they will still be awarded the individual contract but may not be awarded a place on the Primary Tier.
No upper limit will be applied to the value of Work Packages, subject to suppliers passing further financial and insurance checks if required, and occasionally larger schemes such as a seawall sectional replacement may be let via this Lot.
To enable the framework to remain effective throughout its duration flexibility is being built into its operation through the use of supplier tiering and the optional use of special mini-competitions to re-establish Lot structures or create additional specialist Lots and/or sub-Lots as required.


Award value: 6000000