Public procurement notice: Contract Award Notice
Published: 2021-11-19
Buyer: Folketinget
Country: DK
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48160000 | 48161000 | 48610000: Database systems | 72200000
Award criteria: The most economic tender

Technical requirements: Contract on the delivery of  SaaS regarding a Library Service Platform for the Danish Parliament Library
The Danish Parliament Library’s (DPL) request is for a Library Services Platform (LSP) combined with a discovery layer and a bibliographic data repository.
The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 10). Main library functions to be met are detailed in Appendix 2, and include:
DPL runs a variety of other services that needs to integrate with the hosted system solution. Integrations can be done in multiple ways, and DPL needs to achieve efficient integrations with the LSP and/or discovery layer based on recognized standards and the availability of two-way communication through open APIs.
An important task for the DPL is to provide end-users with access to licensed electronic information resources.
The discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user. As part of implementation of the LSP, data from the DPL’s current ALEPH installation needs to be migrated to the LSP. Relevant supplementary data from auxiliary systems (such as external systems whose functionality will be supported by the LSP) may be included in this migration.
Approximately 15 library staff users will need system access to the LSP. The current number of bibliographic titles is more than 70 000, and there are presently some 1 500 registered library end-users. As this is a current status, the LSP must be able to handle a larger number of bibliographic titles and end-users.
After delivery of the Solution, in the time to come, DPL intend to order further integrations. Likewise, DPL intend to order consultancy assistance in relation to assist DPL’s utilization of one or more further functionalities.
Contract on the delivery of  SaaS regarding a Library Service Platform for the Danish Parliament Library
Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). The tendering procedure may be accessed under the tab ‘Ongoing public invitations to tender’. For access to the procurement documents, the candidate must be registered or register as a user. If the application contains several versions of the same document, the latest uploaded version will apply. All communication in connection with the tender procedure, including questions and answers, must be by way of the electronic tendering system. Questions must be submitted not later than 18th May 2021 12.00 noon. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered. Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, contact support by e-mail, dksupport@eu-supply.com , or telephone (+45) 70 20 80 14.
The candidate must as its application submit an ESPD as preliminary documentation of the circumstances set out in section 148(1) paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). For groups of operators. (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate/ tenderer relies. The candidate must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.
An information meeting regarding the application to participate in the tender procedure will be held by the contracting entity Tuesday on 11th May 2021 in the hours between 11.00 – 12.00.The information meeting will be held online. The candidate is asked to inform whether the candidate will participate in the meeting, including which e-mail address(es) the link to the online information meeting should be send to. The information must be submitted via the electronic tendering system not later than 3 days before the meeting and must state the number of representatives participating. At the meeting, the contracting entity will go through the ESPD document.
The candidate will be excluded from participation in the tender procedure if the candidate is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, unless the candidate has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act. All pre-qualified tenderers must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act. The documentation is to be enclosed with the initial tender.
As regards sections II.1.5) and II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire term of the contract, including the price of all options. As regards section II.2.9) it should be noted that each candidate may only submit one application for pre-qualification. The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that applications or tenders do not comply with the formal requirements of the procurement documents. The contracting entity may choose to award the contract on the basis of the first initial tender.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:


Winner: Ex Libris (scandinavia) A/S
Number of bids: 2