Public procurement notice: Contract Notice
Published: 2016-03-16
Buyer: Manchester Young People's Theatre Ltd trading as Contact
Country: UK
Region: Greater Manchester South
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71220000 | 71240000 | 71312000: Structural engineering consultancy services | 71313000: Environmental engineering consultancy services | 71313200
Estimated value: 500000 GBP
Submission deadline: 2016-04-11
Award criteria: The most economic tender

Technical requirements: Contact wishes to procure the services of a project management led design team to progress its 6 590 000 GBP capital project from its current RIBA Stage 3 (achieved) to project completion. The project includes major refurbishment and an element of new build which accounts for 3 740 000 GBP of the total budget. The contract which is the subject of procurement is to appoint a project management led design team via a single service provider who will provide all the design disciplines itself or through the use of sub-contractors. The team should include:
Project Management, Architecture, Principal Designer, Cost Consultancy, Contract Administration, Construction Design Management, Mechanical, Electrical and Environmental Engineering, Acoustic Engineering, Structural Engineering, Soft Landing, Fire Engineering and Theatre Consultancy.
It is the intention of Contact to enter into a single contract with the entire project management led team as opposed to a suite of contracts with different consultants.
Contact wishes to procure the services of a project management led design team to progress its 6 590 000 GBP capital project from its current RIBA Stage 3 (achieved) to project completion. The project includes major refurbishment and an element of new build which accounts for 3 740 000 GBP of the total budget. The contract which is the subject of procurement is to appoint a project management led design team via a single service provider who will provide all the design disciplines itself or through the use of sub-contractors. The Contracting Authority is using the Restricted Procedure and is procuring via a single lot.
Contact is the national contemporary arts organisation that places young people's decision making and leadership at the heart of everything. Young people aged 13+ work alongside our staff in deciding the programme, making staff appointments and sit in the board. A dynamic charity based in Manchester, we work locally, nationally, and internationally to provide life changing opportunities for the next generation of creative leaders, artists, and audiences.
Contact is located in the heart of Manchester's Oxford Road Corridor between Manchester Museum and the Whitworth. Contact's highly distinctive existing structure, designed by Alan Short and Associates and completed in 1999 was an amalgamation of new build with the original 1960's University Theatre and is naturally ventilated.
In July 2014, Contact secured the ‘Stage One’ development grant from Arts Council England which enabled us to carry out detailed design work, prior to submitting a ‘Stage Two’ application in December 2015 for a 6 590 000 GBP scheme. Planning permission was secured in January 2016. The project has been developed so far with input from a wide variety of people from within and outside Contact. In particular it has benefited from the active engagement of young people from the very first consultation stages including the establishment of the Con:Struct and Contact Young Advocates groups formed specifically to represent their views and needs and assist with the capital process and partnership fundraising. As ideas and funding bids have been developed for this project they have also been actively involved in advocating for the project's support.
The design aims as set out are all to be developed within Contact's project vision, and are all intended to meet their four interlinked project criteria:
The current re-design includes the significant remodelling of the existing accommodation as well as creating 300m
The current proposals are designed to sit respectfully alongside the distinctive 1990s building whilst providing an eye-catching addition to the south-facing elevation; this will make the building and the activities that take place inside it much more visible from Oxford Road. The new three-storey extension adopts a pitched roof form with individual elements of the new accommodation carefully articulated.
his appointment is subject to a positive decision from the Arts Council on Contact's Stage 2 bid (decision is expected within the next 7 days) and the contract will be subject to terms and conditions set by the Arts Council and in accordance with their guidelines for Round 3 large capital grants.
It is the Contracting Authority's intention to arrive at a shortlist of between 5 and 8 suitably qualified Bidders for formal Invitation to Tender. It is the Contracting Authority's intention in the first instance to take 5 Bidders through to ITT stage. In the event however that there is less than 15 % in the overall score between 5th and 6th, 5th and 7th and/or 5th and 8th place, the Contracting Authority will extend the shortlist up to a maximum of 8 bidders. For example, if Bidders 1 to 7 score 85 % and over and Bidder 8 scores 60 % or less, the Contracting Authority would take through Bidders 1 to 7. Further, in the event that there are less than 5 suitably qualified Bidders, the Contracting Authority may take through the number (less than 5) of suitably qualified Bidders, provided that there is sufficient number of Bidders to ensure a genuine competition.
In accordance with Articles 57 and 58 of the Directive 2014/24/EU of the European Parliament and of the Council 
and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ available from the contact point in section I.3).
With reference to section IV.3.4) requests to participate must be made by completion of a PQQ. the PQQ is available from the contact point in section I.1) and from the URL as follows:
The contracting authority reserves the right to discontinue the procurement process at any time which shall include the right not to award contract/s and does not bind itself to accept the lowest tender, or any tender received and reserves the right to award contract/s in part, or to call for new tenders should it consider this necessary.

Eligibility requirements: In accordance with Articles 57 and 58 of the Directive 2014/24/EU of the European Parliament and of the Council 
and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ available from the contact point in section I.3).

Award value: 500000