Public procurement notice: Contract Notice
Published: 2025-02-26
Buyer: Ørsted Services A/S
Country: DK
Region: DK032
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 39300000 | 44000000 | 44100000 | 44200000 | 44300000
Estimated value: 488000000 DKK
Submission deadline: 2025-03-27
Award criteria: price, quality

Technical requirements: The scope of Services includes preventive maintenance and corrective maintenance, including other service-related and ad hoc-tasks, as well as project management services and execution of minor projects, within the following Service Lines:
•	Mechanical
•	Electrical
•	Plumbing
•	Fabric
•	Fittings
•	Equipment
•	Fire & Safety
•	Fencing & Gates
Cross-border scope split into three lots. Lot 1: Germany, Poland, Netherlands. Lot 2: United Kingdom, Ireland and Isle of Man. Lot 3: Denmark. Definition of Ørsted Group: "Ørsted Group" means all Affiliates who are directly or indirectly controlled by Ørsted A/S. Please see sections 1.1 and 8.1 regarding the entity "Ørsted Group". The registration number for “Ørsted Group”, as listed in section 8.1, is inserted for technical reasons but is not an actual registration number. Value of the lots: Lot 1: The estimated value, total duration is 88.000.000 DKK. The maximum value, total duration is 176.000.000 DKK. Lot 2: The estimated value, total duration is 136.000.000 DKK. The maximum value, total duration is 272.000.000 DKK. Lot 3: The estimated value, total duration is 264.000.000 DKK. The maximum value value, total duration is 528.000.000 DKK.
4 Applicants will be prequalified for each lot. If the number of Applicants applying for prequalification exceeds the number set out above, prequalification will be based on an evaluation of the following criteria with the weights specified below: 
Economic and financial capacity: 30 %
Experience: 70 %
"Economic and Financial Capacity", weight 30 %:
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds).
The evaluation of the Applicant’s economic and financial capacity will be based upon the information submitted and will be an assessment of the following three areas (in prioritized order), all for the latest signed and approved annual report unless otherwise mentioned below:
(a)	Capital structure, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	 Estimated yearly value of the framework agreement to equity, 
-	Solvency ratio (equity / total assets), 
-	Change of Tangible Net Worth, (equity less intangible assets) (based on both signed and approved annual reports) and 
-	Debt to equity*
-	Debt to earnings*
(b)	Liquidity, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	Current ratio (current assets / current liabilities)
-	Average working capital turnover (Turnover (Revenue)/Average working capital) (working capital calculated as the sum of inventories, trade receivables and cash and cash equivalents, subtracting trade payables) (based on both signed and approved annual reports)*
-	Current ratio (the oldest of the two latest signed and approved annual reports)*
(c)	Profitability. (The two criteria have equal priority) :
-	Earnings before tax to total assets,
-	Earnings before tax margin (Earnings before tax (EBT) / Turnover (revenue) (based on both signed and approved annual reports).
For further details of the selection criterion, please refer to Section 6.6.4 of the Tender Conditions.
4 Applicants will be prequalified for each lot. If the number of Applicants applying for prequalification exceeds the number set out above, prequalification will be based on an evaluation of the following criteria with the weights specified below: 
Economic and financial capacity: 30 %
Experience: 70 %
"Experience", weight 70 %:
A maximum of five (5) references can be submitted per lot. If more references are submitted, only the five most recent references will be considered. The most recent references will be determined based on the start date.
The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience with the Services described in Section 4.1.2 of the Tender Conditions.
•	Title of reference
•	Name of the reference customer
•	Name and email address of contact at reference customer
•	Description of the reference customer
•	Location of the sites at which the Applicant delivered the services to the reference customer
•	Average contract value per year (preferably in DKK)
•	Contract duration, start date (month/year) and end date (month/year or ongoing)
•	Description of the Services delivered to the customer within the contract. Please specify which Services and Service Lines based on Section 4.1.2 of the Tender Conditions.
The Applicant’s experience will be based on the information submitted in accordance with Section 6.6.5.1.1 of the Tender Conditions and will be an overall assessment of:
Similarity to the Contract, cf. Section 4.1.2 of the Tender Conditions, in particular the following elements:
(a)	Delivery of services similar to the Services listed in Section 4.1.2 of the Tender Conditions to the highest possible degree
(b)	Delivery of services to a customer similar to the Contracting Entity, based on the number of sites, location of the sites and number of employees
(c)	References equivalent to or larger in value than the scope of the Framework Agreement the Contracting Entity is tendering for.
For further details of the selection criterion, please refer to Section 6.6.5 of the Tender Conditions.
Local Services Agreements and Project Call-offs will be entered into between the Contracting Entity’s Affiliates and the awarded Tenderer’s affiliates in the respective countries. The awarded Tenderer is responsible for the performance of its affiliates, as well as its sub-contractors and/or its affiliates’ subcontractors under Local Services Agreements and Project Call-offs.
Please refer to the draft Master Services Agreement included in the tender material.

Eligibility requirements: 4 Applicants will be prequalified for each lot. If the number of Applicants applying for prequalification exceeds the number set out above, prequalification will be based on an evaluation of the following criteria with the weights specified below: 
Economic and financial capacity: 30 %
Experience: 70 %
"Economic and Financial Capacity", weight 30 %:
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds).
The evaluation of the Applicant’s economic and financial capacity will be based upon the information submitted and will be an assessment of the following three areas (in prioritized order), all for the latest signed and approved annual report unless otherwise mentioned below:
(a)	Capital structure, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	 Estimated yearly value of the framework agreement to equity, 
-	Solvency ratio (equity / total assets), 
-	Change of Tangible Net Worth, (equity less intangible assets) (based on both signed and approved annual reports) and 
-	Debt to equity*
-	Debt to earnings*
(b)	Liquidity, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	Current ratio (current assets / current liabilities)
-	Average working capital turnover (Turnover (Revenue)/Average working capital) (working capital calculated as the sum of inventories, trade receivables and cash and cash equivalents, subtracting trade payables) (based on both signed and approved annual reports)*
-	Current ratio (the oldest of the two latest signed and approved annual reports)*
(c)	Profitability. (The two criteria have equal priority) :
-	Earnings before tax to total assets,
-	Earnings before tax margin (Earnings before tax (EBT) / Turnover (revenue) (based on both signed and approved annual reports).
For further details of the selection criterion, please refer to Section 6.6.4 of the Tender Conditions.
4 Applicants will be prequalified for each lot. If the number of Applicants applying for prequalification exceeds the number set out above, prequalification will be based on an evaluation of the following criteria with the weights specified below: 
Economic and financial capacity: 30 %
Experience: 70 %
"Experience", weight 70 %:
A maximum of five (5) references can be submitted per lot. If more references are submitted, only the five most recent references will be considered. The most recent references will be determined based on the start date.
The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience with the Services described in Section 4.1.2 of the Tender Conditions.
•	Title of reference
•	Name of the reference customer
•	Name and email address of contact at reference customer
•	Description of the reference customer
•	Location of the sites at which the Applicant delivered the services to the reference customer
•	Average contract value per year (preferably in DKK)
•	Contract duration, start date (month/year) and end date (month/year or ongoing)
•	Description of the Services delivered to the customer within the contract. Please specify which Services and Service Lines based on Section 4.1.2 of the Tender Conditions.
The Applicant’s experience will be based on the information submitted in accordance with Section 6.6.5.1.1 of the Tender Conditions and will be an overall assessment of:
Similarity to the Contract, cf. Section 4.1.2 of the Tender Conditions, in particular the following elements:
(a)	Delivery of services similar to the Services listed in Section 4.1.2 of the Tender Conditions to the highest possible degree
(b)	Delivery of services to a customer similar to the Contracting Entity, based on the number of sites, location of the sites and number of employees
(c)	References equivalent to or larger in value than the scope of the Framework Agreement the Contracting Entity is tendering for.
For further details of the selection criterion, please refer to Section 6.6.5 of the Tender Conditions.
Local Services Agreements and Project Call-offs will be entered into between the Contracting Entity’s Affiliates and the awarded Tenderer’s affiliates in the respective countries. The awarded Tenderer is responsible for the performance of its affiliates, as well as its sub-contractors and/or its affiliates’ subcontractors under Local Services Agreements and Project Call-offs.
Please refer to the draft Master Services Agreement included in the tender material.
The most economically advantages tender shall be identified on the basis of the best price-quality ratio as further described in the tender material.
The most economically advantages tender shall be identified on the basis of the best price-quality ratio as further described in the tender material
Complaints about not having been pre-qualified must be filed with the Complainants Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty) calendar days from the day after the day when the Contracting Entity has notified the applicants in question about the result of the pre-qualification, provided that the notification contains a short statement of relevant reasoning behind the decision. The complainant must notify the Contracting Entity in writing of the filing at the latest when complaint is filed. There is no deadline for the Complaints Board’s review of a complaint about the result of the pre-qualification."
All affiliates of the Contracting entities. Affiliates is defined in the contract and means any person(s) which is directly or indirectly controlling, controlled or under common control with Ørsted Services A/S. All Contracting Entities mentioned by name is Affiliates to Ørsted Services A/S but is also explicitly mentioned by name, but the definition comprise more entities than the ones explicitly mentioned by name as further described in this section and in the List of Contracting Entities, the Master Services Agreeement and Schedule 1; “control” meaning the power to direct the management of such person (directly or indirectly), alone or jointly, whether through ownership of securities, by contract or otherwise, and shall be presumed to exist in relation to a controlled person when another person holds:
(a)  a majority of the voting rights at general meetings or an equivalent governance forum;
(b)  the right to control a majority of the voting rights by virtue of an agreement;
(c)  the right to direct the financial and operational management by virtue of articles of association or agreement; or
(d)  the right to appoint or remove the majority of the members of the management board, supervisory board or equivalent bodies.
Ørsted establish new Affiliates on an ongoing basis. Any new Affiliate will also become a Contracting Entity under the Contract. Ørsted Group and its Affiliates develops, construct and operate offshore and onshore wind farms, solar farms, energy storage facilities, and bioenergy plants, provides energy products to its customers and construct and operate carbon capture facilities and related activities as well as CO2 storages.
Lot 1 (Central Europe) consists of the following countries:
•	Germany
•	Poland
•	The Netherlands
The scope of Services includes preventive maintenance and corrective maintenance, including other service-related and ad hoc-tasks, as well as project management services and execution of minor projects, within the following Service Lines:
•	Mechanical
•	Electrical
•	Plumbing
•	Fabric
•	Fittings
•	Equipment
•	Fire & Safety
•	Fencing & Gates
Options to extend the Framework Agreement: 2 x 2 years
Lot 2 (UK and Ireland) consists of the following countries:
•	United Kingdom
•	Ireland
•	Isle of Man
The scope of Services includes preventive maintenance and corrective maintenance, including other service-related and ad hoc-tasks, as well as project management services and execution of minor projects, within the following Service Lines:
•	Mechanical
•	Electrical
•	Plumbing
•	Fabric
•	Fittings
•	Equipment
•	Fire & Safety
•	Fencing & Gates

Winner: Ørsted Horns Rev 2 A/S