Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2017-03-24
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Services
CPV classification: 48440000 | 48441000 | 66170000 | 66171000 | 71621000
Estimated value: 45000000 GBP

Technical requirements: Crown Commercial Service, as the Contracting Authority, intends to put in place an agreement for the provision of Spend Analysis and Recovery services for use by Central Government and UK public sector bodies. This Framework Agreement will replace the previous ‘Spend Analysis and Recovery’ (SARS) Framework Agreement RM 1037
The aim is to appoint multiple suppliers to work in effective partnership with participating Contracting Authorities by providing access to a range of high quality analytical and recovery services and solutions designed to meet the needs of the Civil Service and UK public sector bodies, on a contingent fee basis.
The offer will provide a detailed and forensic analysis of a Contracting Authorities supplier charges and payments to identify and recover overpayments or errors resulting in overpayments to suppliers. The solution will take into account the range of requirements, offering 3 structures of service from transaction and supplier balance analysis to a bespoke review of multiple or individual contracts or areas of supply.
Identification and Recovery of Aged Supplier Credit Balances and Previously unidentified Supplier Payment Errors.
A ‘Transaction Review’, this is a review of all supplier invoices and payments to identify supplier overpayments or errors and recover those amounts for the customer.
1) Supplier to contact an authorised list of suppliers to ascertain current balances and open items to identify any credit balances, unallocated payments or overpayments not already known to the awarding authority.
2) To analyse a data extract from the awarding authorities financial or ERP system to identify and recover any payment errors i.e. Duplicated Invoice payment, wrong supplier payment, credit notes paid as an invoice etc.
Identification and Recovery of Aged Supplier Credit Balances and Previously unidentified Supplier Payment Errors plus the review of Supplier Agreements, Contracts or Pricing to identify overcharges and/or missed negotiated benefits i.e. Discounts, rebates etc.
An ‘End-to-End Review’, this is a review of supplier agreements, invoices and payments to identify supplier overpayments or errors, any missed negotiated benefits or cost price errors and recover those amounts for the awarding organisation.
1) Supplier to contact an authorised list of suppliers to ascertain current balances and open items to identify any credit balances, unallocated payments or overpayments not already known to the awarding authority.
2) To analyse a data extract from the awarding authorities financial or ERP system to identify and recover any payment errors i.e. Duplicated Invoice payment, wrong supplier payment, credit notes paid as an invoice etc.
3) To review an agreed supplier, suppliers or area of supply to include; a review of contracted terms and agreements to ensure all negotiated benefits have been realised and, if requested, a review of the line item data to ensure that the rates or cost prices applied to a good or service are correctly applied and any additional discounts, rebates or other negotiated contractual benefits have been realised.
The review of Supplier Agreements, Contracts or Pricing to identify overcharges and/or missed negotiated benefits i.e. Discounts, rebates etc.
A ‘Contract Compliance Review’, this is a review of supplier agreements, invoices and payments to identify supplier overcharging or billing errors to identify any missed negotiated benefits or cost prices and to support and recover those amounts for the awarding organisation from the relevant supplier(s).
1) To analyse ‘line item’ data extract from the awarding authorities financial or ERP system and compare with any contract, supplier agreement or rate card to identify and recover any overcharges or incorrect cost prices