Public procurement notice: Contract Notice
Published: 2025-08-25
Buyer: Politiets fellestjenester
Country: NO
Region: NO081
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48100000 | 48120000 | 48121000 | 48219000
Estimated value: 65000000 NOK
Submission deadline: 2025-09-22

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Qualification requirement:
The Supplier must have relevant experience from comparable deliveries. Relevant experience in this context refers to experience in delivering a SaaS-solution for the provision of API and PNR data, as well as value-adding services such as connection and disconnection of airlines, user support, real-time air traffic schedule information and monitoring data quality and follow up deviations.

Documentation requirement:
A description of a minimum of one(1) and up to three (3) of the Supplier's most relevant assignments carried out during the past three (3) years. Each description must include:
•An explanation of why the reference is considered a comparable delivery.
A statement of the economic value of the delivery.
•The time frame of the assignment.
The recipient's contact details (name, phone number, and email address).

It is the Supplier's responsibility to document their experience through these descriptions.
Qualification requirement:
The Supplier shall be enrolled in a trade register or a relevant professional register in the state which the Supplier is established. 

Please note that for Norwegian Suppliers the wording "trade register" shall be understood as both "foretaksregister" and "handelsregister".

Documentation requirement:
Norwegian Suppliers: "Company Registration Certificate". 

Foreign Suppliers: A statement that shows the Supplier's registration in a trade register or relevant professional register in the country which the Supplier is established.
Qualification requirement:
The Supplier must have adequate economic and financial standing that ensures the possible performance of the contract. Creditworthiness without a requirement for security will be enough to meet the requirement.

Documentation requirement:
The Supplier shall provide both:
A credit rating report issued by a recognised credit rating agency, based on the latest available annual financial statements.
The annual financial statements on which the credit rating is based, including:
-Balance sheet and income statement
-Notes to the financial statements
-Independent auditor's report

All documents must be provided in English or accompanied by an English translation.

The Contracting Authority will, if necessary, obtain a credit assessment from a credit agency with a licence to conduct such activities, as a supplement to the documentation provided in the offer.

If the Supplier has a justifiable basis not to produce the documentation reviewed by the Contracting Authority, it may document its economic and financial standing by presenting any other document that the Contracting Authority deem fit.
Public contracting authorities are required not to enter into or continue contracts entered into with legal persons/companies that are covered by § 8n of the regulation on restrictive measures regarding actions that undermine or threaten Ukraine's territorial integrity, sovereignty, independence and stability of 15 August 2014 no. 1076 (Sanctions regulations Ukraine (territorial integrity, etc.)), unless the Ministry of Foreign Affairs gives permission to give permission to section 8n second paragraph.

Self-declaration must be attached here.
Qualification requirement:
The Supplier must have a good and well-functioning quality assurance and management system for the performance that shall be delivered.

Documentation requirement:
The Supplier shall provide documentation of its quality assurance and management system. The following documentation will be accepted:
• Certificate for the company's quality assurance and management system issued by an independent body that verifies that the Supplier fulfils quality assurance standards as stated in ISO 9001 or equivalent, or
• A description that as a minimum includes the company's procedures/routines for:
Deviation and complaint processing
- Approval of subcontractors
- The process from the receipt and registration of orders, until delivery to the customer has occured.
Qualification requirement:
The Supplier must have a good and well-functioning Information Security Management System (ISMS) to securely manage and protect information about the Customer and the Agreement.

Documentation requirement:
The Supplier shall provide documentation of its information security management system. The following documentation will be accepted:
• Valid certificates issued by an independent body (for instance ISO 27001, NIST, CIS, ISF, ISA or equivalent), or
• A description of the Supplier's own Information Security Management System. The description shall as a minimum include the controls, mapped against ISO27001, NIST or CIS controls. A Statement of Applicability (SoA) or an equivalent document providing an overview of the processes and methods implemented by the supplier, along with references to the specific processes covered under ISO/IEC 27001, NIST, or CIS frameworks, are preferred.
The deadline for a temporary injunction is 15 days after the rejection or deselection, cf. the Public Procurement Regulations § 20-7 (1). The waiting period is 10 days, cf. the Public Procurement Regulations § 25-2.
The customer is seeking a service provider capable of receiving Advance Passenger Information (API) and Passenger Name Record (PNR) data on behalf of the Norwegian authorities, and securely making this data available for the Norwegian Police IT Unit. Norwegian authorities are obligated to receive advance passenger information in electronic form, pursuant to the Border Control Act §§ 16 and 16a. In order to receive this information, an external reception solution is required. For further information see the competition documents.