Public procurement notice: Contract Notice
Published: 2016-03-02
Buyer: Direktoratet for økonomistyring (DFØ) [The Norwegian Government Agency for Financial Management]
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 72000000 | 72200000 | 72212517 | 72222300: Information technology services
Estimated value: 1000000 NOK
Submission deadline: 2016-03-28
Award criteria: The most economic tender

Technical requirements: The Norwegian Government Agency for Financial Management (DFØ) is holding a negotiated procedure with the aim of entering into a contract for the further development of DFØ's mobile platform connected to DFØ's SAP payroll system. This document states the detailed qualification requirements and the selection criteria for tenderers who would like to participate in the pre-qualification before the competition for the further development of DFØ's mobile front end for the SAP system.
In 2014, DFØ entered into a contract for the development of a mobile platform for the SAP system. This platform is based on technology from Neptune Software. At the current time this mobile platform has functionality for registering hours, applications for leave and a quota overview. However, when the work starts, the platform will also include functionality for entering travel expenses, travel applications, inbox and hours, travel and payslips. This competition is for the further development of DFØ's mobile system, including the development and implementation of new functionality.
DFØ would like to make the forms available that exist in the current portal system (SAP, ESS) on the mobile application. The forms (webdynpro ABAP) are specially developed for DFØ and enable a user in the portal system to demand variable wages, extra tax deductions, apply for transfer of holiday days and the payment of hours from overtime/travel time. A user will also be able to edit their personal profile, as well as see a list of all submitted forms. The forms shall be started by the employee and go in a work flow to the controller, executive officer and manager for approval/change — depending on the type of form.
It is important that the system is user friendly and based on the same user interface as the existing mobile application, provided by DFØ (Neptune Software). This means, amongst other things, that the system, also after the further development, shall function on units with Android and iOS operative systems and it will be available via the general App stores for these operative systems.
The certificates shall be issued by the chief municipal treasurer at the tenderer's place of business and by the tax collector in the relevant company's home county. Tenderers with a business address outside of Norway must submit certificates confirming that the tenderer has its taxes and fees in order in their home country.
The certificates shall not older than six (6) months, calculated from the deadline for requesting participation.
Tenderers shall ensure that the employees in their company and others who contribute to fulfilment of the contract do not have worse wage and work conditions than those in tariff agreements, regulations or what is otherwise seen as normal for the relevant profession. This only applies to employees who are directly involved in fulfilling the contract. The management of the company is responsible for complying with this regulation.
Tenderers shall document, via a signed and dated self-declaration, that the wage and working terms for those who contribute to the fulfilment of the contract, are not in contrary to the tariff agreements, regulations or what is otherwise seen as normal for the relevant profession.
HSE self-declaration stating that the company fulfils, or if awarded the contract will fulfil, legal requirements in Norway when it comes to health, safety and the environment. The self-declaration shall be signed by the manager and an employee.
Foreign companies must present proof that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established.
The company's most recent Annual Report, with annual financial statements and auditor's report, including new information of relevance to the company's fiscal figures.
Credit evaluation/rating, not older than six months, based on the last known accounting figures. The credit rating shall be carried out by a publicly certified credit rating agency. The credit rating shall not be worse than A, measured on Bisnode Credit AS'scale, or an equivalent score from another reputable credit rating institution.
If a tenderer's credit rating is not satisfactory, it can be compsated by guarantees from a bank and/or parent company with a satisfactory credit rating.
Tenderers shall have experience from equivalent assignments within the development of mobile systems for SAP with the development of systems based on software from Neptune Software.
References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description substantiating relevance.

Eligibility requirements: Tenderers shall have their tax and VAT payments in order. The certificates shall be issued by the chief municipal treasurer at the tenderer's place of business and by the tax collector in the relevant company's home county. Tenderers with a business address outside of Norway must submit certificates confirming that the tenderer has its taxes and fees in order in their home country. These requirements also apply for sub-suppliers. The certificates shall not older than six (6) months, calculated from the deadline for requesting participation. Tenderers shall ensure that the employees in their company and others who contribute to fulfilment of the contract do not have worse wage and work conditions than those in tariff agreements, regulations or what is otherwise seen as normal for the relevant profession. This only applies to employees who are directly involved in fulfilling the contract. The management of the company is responsible for complying with this regulation. Tenderers shall document, via a signed and dated self-declaration, that the wage and working terms for those who contribute to the fulfilment of the contract, are not in contrary to the tariff agreements, regulations or what is otherwise seen as normal for the relevant profession. The tenderer shall have a functioning HSE system. HSE self-declaration stating that the company fulfils, or if awarded the contract will fulfil, legal requirements in Norway when it comes to health, safety and the environment. The self-declaration shall be signed by the manager and an employee. The tenderer shall be a legally established company. Norwegian companies shall enclose a company registration certificate. Foreign companies must present proof that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established. The tenderer must have the financial capacity to carry out the assignment/contract. The company's most recent Annual Report, with annual financial statements and auditor's report, including new information of relevance to the company's fiscal figures. Credit evaluation/rating, not older than six months, based on the last known accounting figures. The credit rating shall be carried out by a publicly certified credit rating agency. The credit rating shall not be worse than A, measured on Bisnode Credit AS'scale, or an equivalent score from another reputable credit rating institution. If a tenderer's credit rating is not satisfactory, it can be compsated by guarantees from a bank and/or parent company with a satisfactory credit rating. Tenderers shall have experience from equivalent assignments within the development of mobile systems for SAP with the development of systems based on software from Neptune Software. The description of the tenderer's most relevant assignments shall include: — Short description, including a reason for the assignment's relevance. — Statement of the assignment's value. — Date of execution. — Recipient (name, telephone number and email address). Any sub-suppliers that are used to fulfil the contract shall be briefly described. References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description substantiating relevance. Tenderers shall have sufficient ability to fulfil the contract and the capacity to carry out the assignment within the period mentioned in this document's point 3.3 in the pre-qualification documentation. An overview of the tenderer's and any chosen sub-supplier's, total and available manpower within the following areas in the period mentioned in point 3.3: — SAP ABAP; — Ui5; — Intergration with SAP; — Neptune Software; — User experience/user interface; — System architecture; — SAP HR; Tenderers are asked to make a matrix for all areas in which the manpower within the areas is divided up into manpower with 0-3 years experience, 3-6 years experience and manpower with more than 6 years experience. Tenderers shall briefly describe how changes in services or capacity will be dealt with.
The tenderer must have the financial capacity to carry out the assignment/contract. The company's most recent Annual Report, with annual financial statements and auditor's report, including new information of relevance to the company's fiscal figures. Credit evaluation/rating, not older than six months, based on the last known accounting figures. The credit rating shall be carried out by a publicly certified credit rating agency. The credit rating shall not be worse than A, measured on Bisnode Credit AS'scale, or an equivalent score from another reputable credit rating institution. If a tenderer's credit rating is not satisfactory, it can be compsated by guarantees from a bank and/or parent company with a satisfactory credit rating.
Tenderers shall have experience from equivalent assignments within the development of mobile systems for SAP with the development of systems based on software from Neptune Software. The description of the tenderer's most relevant assignments shall include: — Short description, including a reason for the assignment's relevance. — Statement of the assignment's value. — Date of execution. — Recipient (name, telephone number and email address). Any sub-suppliers that are used to fulfil the contract shall be briefly described. References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description substantiating relevance. Tenderers shall have sufficient ability to fulfil the contract and the capacity to carry out the assignment within the period mentioned in this document's point 3.3 in the pre-qualification documentation. An overview of the tenderer's and any chosen sub-supplier's, total and available manpower within the following areas in the period mentioned in point 3.3: — SAP ABAP; — Ui5; — Intergration with SAP; — Neptune Software; — User experience/user interface; — System architecture; — SAP HR; Tenderers are asked to make a matrix for all areas in which the manpower within the areas is divided up into manpower with 0-3 years experience, 3-6 years experience and manpower with more than 6 years experience. Tenderers shall briefly describe how changes in services or capacity will be dealt with.