Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-08-01
Buyer: Department for Education
Country: UK
Contract type: Services
CPV classification: 48000000 | 71315300 | 72000000 | 72222000: Information systems strategic planning services | 72222100: Information systems strategic review services
Estimated value: 39000000 GBP

Technical requirements: The Department for Education (DfE) are seeking to undertake collection of condition, contextual and building management data for all state maintained school buildings in England. This will build on the successes of the Condition Data Collection (CDC) programme, and will reflect lessons learned to improve the quality of the data collected. We currently plan to deliver the CDC2 programme over 5 years, beginning in 2020 and visiting approximately 23 000 institutions which have c. 70 000 buildings in total.
It is intended that the services will be required in England only although the detail of how the lots will be structured and number of contracts to be awarded is yet to be finalised.
Description of the procurement: the SO will be responsible for collecting condition, compliance and management data for all government maintained schools across England, and inputting the data into the IT system. It is anticipated that each supplier will operate nationally. This will include:
— ensuring that suitably qualified and experienced staff are engaged to deliver data as required by the specification,
— that data is provided by schools where specified and contact is made and maintained with them in accordance with an agreed engagement and delivery process,
— that they engage across the programme of work to support and drive effective and consistent delivery.
It is intended that the services will be required in England only although the detail of how the lots will be structured and number of contracts to be awarded is yet to be finalised.
Description of the procurement: the TQM will be responsible for ensuring that the data provided to the DfE is of suitable quality at the time it is required. This will include:
— that training is provided where necessary (noting that whilst the specific methodology used is tailored to the CDC2 programme, it expects SOs to provide suitably experienced staff),
It is intended that the services will be required in England only although the detail of how the lots will be structured and number of contracts to be awarded is yet to be finalised.
Description of the procurement: the IT provider will be responsible for providing a solution to validate, verify and house all the school data collected by the surveying organisations. The IT solution should be ready for UAT and end to end pilot survey testing by July 2020. It will include (but not limited to):
— a web based front end to allow viewing, error checking, report design, MI/BI reporting for surveyors and the DfE,
The contracting authority reserves the right to award contracts combining the following lots or groups of lots. There will be 3 lots in total.
1 contract with an IT provider. The programme will be supported by an IT solution. The IT solution will provide an ‘end-to-end’ solution and will include an application/software to be used to input data as well as holding the management information necessary to deliver the programme.
1 contract with 3-5 surveying organisations (SOs). SOs will collect the data by visiting sites and interacting with schools.


Award value: 39000000