Public procurement notice: Contract Award Notice
Published: 2019-11-04
Buyer: Transport for London
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48800000 | 50324100 | 72200000 | 72300000
Award criteria: The most economic tender

Technical requirements: The awarded contract is to migrate the existing asset management systems to a single supported asset management information system (AMIS). This includes the following services: mobilisation, planning, requirements validation; detailed planning and design; technical readiness (the build activities required to prepare for migration and rollout of the AMIS); Migration (the cutover to the AMIS), executed in phases including training of users, the live migration of data, and the deployment of the AMIS and associated interfaces. software licences, product support. The awarded contract also includes additional services for consultancy and advice.
To consolidate the use of asset management systems across TfL. The initial focus shall be on consolidation in the London Underground (LU) part of TfL to support a recent business transformation programme which oversaw the establishment of a pan LU asset operations team. LU operates 2 core asset management systems each supported by a range of other products which collectively support the end to end LU asset operations. Moving to a single asset management system (AMIS) has been identified as a key enabler for the vision of a fully integrated pan LU asset operations team. The transition services and operational phase are based on the LU requirements. The contract however is scalable so other parts of TfL, as part of the pan TfL consolidated vision, can use the system in the future. Other parts of TfL which may be added to the contract are likely to have similar transition services. The solution design and additional services are also likely to be similar in nature but the specific requirements would be relevant to the type of transport mode (e.g. surface may involve bus shelters and on street assets rather than rail centric assets). Other additional services may also be required, including delivery of feasibility studies; advice and consultancy on the design and configuration of the AMIS system (including the AMIS Hosted Environment and data); development and testing of the AMIS System; development and testing of any operational reports in the AMIS system; development and testing of any enterprise reports in TfL’s reporting solution; development and testing of any new Interfaces, or modifications to production or amendment of any training materials for use with the AMIS system; advice and/or support on bulk data loading or development of any bulk change programs for use with the AMIS system; support for any subsequent upgrades of the AMIS system; and procurement of any software licences for any licenced component of the AMIS system.
The overall figure of 186 000 000 GBP contained in this notice in II.1.5) covers the value of all potential spend that could go through the contract over the whole contract term including the full contract extension provisions. The initial contract value is based on the LU requirements upon which the tender was primarily evaluated.
TfL reserves the right to incorporate the requirements of other parts of TfL who have a similar requirement for an asset management system and associated services (e.g. implementation; transition and on-going support).
The awarded contract allows for additional services to be on-boarded into the contract, in line with the procurement documentation issued and the contract awarded. The additional services and the scalability of the contract enable TfL to realise corporate wide strategy for asset management by converging onto a single asset management platform.


Winner: Rail Asset Management Solutions Ltd
Number of bids: 1