Public procurement notice: Contract Notice
Published: 2019-05-31
Buyer: Metroselskabet I/S
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 60210000 | 72220000: Systems and technical consultancy services | 72221000: Business analysis consultancy services | 72222000: Information systems strategic planning services | 72223000: Information technology requirements review services
Estimated value: 3600000 DKK
Submission deadline: 2019-06-28
Award criteria: The most economic tender

Technical requirements: The Copenhagen Metro system’s maturation and growth bring greater maintenance requirements including adaptation to future maintenance and reinvestment efforts, including a digitalization. To support this, Metroselskabet, the owner of the Copenhagen Metro system, will be tendering for assistance for a digital asset management project. The project will describe process, organizational and IT technology changes related to maturation and digitalization of the asset management practice along with a detailed business case, investment plan and planning for resulting projects staring in 2020.
Metroselskabet, the owner of the Copenhagen Metro system, has reached a new era. The system has matured and will grow, by 2024, from its current 2 lines (M1/M2 opened in 2002) to 4 with a corresponding growth in track and equipment. This entails greater maintenance requirements with adaptation to future maintenance and reinvestment efforts, including digitalization.
Metroselskabet is tendering for assistance for the digital asset management project. The project will carry out an as is — to be gap analysis following the ISO 5500X asset management standard and define the necessary organizational and process changes for digitalisation. In addition, the project will describe detailed requirements and function specifications for the future purchase of a dedicated Asset Management IT system, detailed business case with investment plan and planning of foreseen projects for start-up from 2020.
4 tenderers are pre-qualified. A tendere must have positive equity in the last approved accounts in order to be pre-qualified. If there are more than 4 applicants who meet this requirement, the selection will be made in such a way that the 2 best references are evaluated for all tenderers. Should several have the same evaluation result, the third best reference in the evaluation is included to determine the ranking of these. Should several again have the same evaluation result, fourth best reference is included in the evaluation to determine the ranking of these. Should several again have the same evaluation result, the fifth best reference is included in the evaluation to determine their ranking. Should several again have the same evaluation result, a draw is made among these. A referenced reference is judged better than a non-referenced reference.
References covering activities in phase 2 (largely the ISO assessment) and phase 3b (which is the organizational implementation) are evaluated higher than activities in other phases.
References where the applicant has been the main supplier are evaluated higher than references where the applicant has been a sub-supplier evaluated higher than the references have only delivered smaller items.
Additional improvements to existing MMS in order to support Metroselskabets need for more detailed asset reporting than at present, including data to a new digital reporting solution (Project 4).
Furthermore, the current reference model for describing the M1M2 system and related assets must be changed to a global reference model that represents Metroselskabets needs and standards, including use of linear referencing and unit asset definitions.
A data warehouse solution should be implemented in order to provide Metroselskabet and the O&M provider with additional and historical data on asset performance collected from sensors and alarms from, for example, train computers, ATC, Scada, etc.
The data warehouse solution should use the same global referencing model as being implemented in the reconfigured existing MMS (Project 2). The solution shall be developed with an asynchronous interface to the key asset system such as train computers, ATC and Scada. The data shall be integrated to a new system decision-making tool.
A system/solution to offer detailed condition information on individual assets for key asset types should be implemented. The condition data assessments shall be integrated to a decision-making tool that makes Metroselskabet able to:
— do condition based analysis within groups of assets and across assets in order to clarify overall condition of the metro system,
— leverage predictive maintenance analysis based on condition and performance data (from data warehouse in Project 2),
A digital reporting solution should be implemented as an overlay on the reconfigured existing MMS, data warehouse and condition data and decision support solution. The solution shall have functionality to make:
— standard reports in order to follow-up on lifecycle costs, warranty, price development and supplier information,


Award value: 3600000