Public procurement notice: Contract Notice
Published: 2018-08-04
Buyer: UK Research and Innovation
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services | 79713000: Guard services | 90910000 | 90919200
Estimated value: 527000 GBP
Submission deadline: 2018-09-17
Award criteria: The most economic tender

Technical requirements: UK Shared business services (UK SBS), on behalf of the British Antarctic Survey Cambridge (BAS), wishes to establish a Contract for the provision of Manned guarding and Cleaning services.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the “Regulations”).
The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable public sector to leverage greater efficiencies.
It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis.
— be the first point of contact for emergencies outside normal working hours and control the incident until a BAS member of staff arrives,
— control access to the site whilst covering reception to include logging in visitors using systems provided as specified below,
BAS requires the Guard to operate the reception area during the hours stated in below. The service required shall include, but not be limited to:
— admitting visitors and staff to site and issuing security passes as required using systems provided,
The Guard is to provide routine surveillance of the building, external areas and car parks during the hours stated in below. This includes but is not limited to:
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/becomea -crown-commercial-service-supplier Once you have registered on the eSourcing Suite, are registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk
Crown commercial service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. The Contracting Authority expressly reserves the right
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
BAS requires a contractor to provide comprehensive cleaning services throughout the Cambridge site, delivered in a safe and efficient manner to the required standards. The Contractor will take responsibility for maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure that the high standards and public image, expected by BAS, are maintained.
BAS prefers the majority of the services to be carried out in the morning, prior to the working day. In practice this means before 0800 and after 1600. However BAS requires a cleaner on site during these times to cover reactive incidents.


Award value: 527000