Public procurement notice: Contract Award Notice
Published: 2024-10-15
Buyer: BIR AS
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Open procedure
CPV classification: 90500000 | 90510000 | 90512000
Estimated value: 200000000 NOK
Award criteria: cost, quality

Technical requirements: The assignment is divided into 4 sub assignments.  1. Transport of waste from BIR ́s recycling stations 2. Transport of glass and metal 3. Driving slag 4. Option: Collection and transport of combustible waste.  The sub assignments are further discussed in KG chapter 7.
The contracting authority will evaluate which tender has the lowest total cost excluding VAT, based on the unit prices described in the annex; price tables and prerequisites given in chapter 9. The total cost will be calculated for the entire contract period. Each sub-assignment will be assessed independently.

The total cost is calculated in accordance with the stated contract period: (see also chapter 9.3 below).

Sub-assignment 1: Tour price * estimate of number of trips for diesel vehicles. (see KG point 7.1.5 and the annex for price tables 1 and 3). The total cost will be calculated for the entire contract period, if only diesel cars are offered.

Sub-assignment 1: Tour price * estimate of the number of trips for possibly Euro 6 or 0 emission vehicles for the assignment in 2025 (see KG point 7.1.5 and annexes for price tables 2 and 4). The total cost will be calculated here based on a replacement month for phasing in 0 emission vehicles in 2025 and for the remaining contract period, if 0 emission vehicles are offered in 2025. The tour price shall be identical/the same when transitioning from Euro 5 to Euro 6.
The Public Procurement Regulations require that the environment is weighted min. 30 %. 
In this competition and for sub-assignment 1, the criterion is weighted with 30 % 
The environmental criterion is further defined as 0 emission vehicles in order to reduce future climate emissions from CO2 and NOX.
In order to be evaluated, the Tenderer shall as a minimum offer EURO 5 vehicles from the start of the contract. The tenderer is scheduled to replace the vehicle fleet, procure new vehicles that are Euro 6 or 0 emission vehicles and put them into operation by 31.12.2025 in the 7 year contract period. Ten emissions means vehicles on biogas (compressed or liquid), electricity and hydrogen.

The following terms have also been given for the criteria, cf. sub-assignment 1:

1. If the diesel vehicle is replaced in 2025, it can be replaced with Euro 6 or 0 emission vehicles. A prerequisite for 0 emission vehicles is that infrastructure/filling stations are available in Bergen and the surrounding area. If this prerequisite breaks, this is a relationship that is beyond the parties ́ control and the switch can be made to diesel Euro 6 or better without sanctioning this exchange.
2. In the event of a change to 0 emission vehicles, the Tenderer cannot, at a later date in the contract period, switch back to fossile vehicles. Exception: The use of fossile vehicles as replacements will only be relevant for vehicle breakdowns, workshop visits, service, liquidation and/or shortcomings in infrastructure (availability at filling stations).
3. If Euro 6 or 0 emission vehicles are offered from the start of the contract until 31.12.2025, attached price tables and prerequisites in KG chapter 9 shall be used. The evaluation and scoring will then be connected to the environment criteria and a separate price table for phasing in 0 - emission vehicles in 2025.
           Calculation of points for the environment criterion does not take into account when (month) in 2025 0-
           emission vehicles are introduced and made operative:
4. Bio fuel such as HVO100 is not considered a sustainable climate and environmental solution. This is justified by using input factors connected to production as well as political guidelines and financial support schemes.
5. Investments in emission vehicles later than 31.12.2025 will not be evaluated in this competition. This is due to uncertainty connected to the market, price development and infrastructure.
The service shall consist of complete transport services from the actual recycling station to the stated reception address, including return transport of empty containers. 
Hook containers and hook compressors are costly and kept by the Contracting Authority. Net weight for transported waste per container will normally be from 3 tons up to 10 tons depending on the waste type. If possible, the waste types will be compressed by the Contracting Authority and pressed in the container in order to achieve a larger payload. 
Return transport is normally empty transport of containers. The contracting authority shall, however, be able to manage the assignment in such a way that if the contract ́s intention and intention is maintained, return transport shall be carried out "by agreement".
In low season (October - March), experience sub-assignments have been carried out with five to seven vehicles. There is a need for a further 3-4 vehicles in high season (April - September). Tenderers must therefore take into account sufficient back-up capacity for peak season.

Samnanger, Vaksdal, Kvam and Fusa recycling station have elevated cleansing in relation to route choices (tunnels). The tenderer must take into account such logistics planning, cf. the execution and return of containers.

BIR has a separate transport system that is used for setting up transports and collections. This transport system has one available API that the tenderer can extract information about the transport. All invoices received by BIR shall include the transport ́s order number and any references connected to the transport. This information can either be obtained from BIR's transport system via the API, or it must be carried on the call-offs/invoices manually by the tenderer. Details on the individual assignment and minimum information related to waste type, sender, recipient, weight, price, date shall be made available digitally and/or sent to the contracting authority in excel format per month, with reference to invoice. 

Hand terminals/PDA's will be loaned free of charge and free training will be provided in the use of the system.
Sub-assignment 2: Unit price per kg * estimate/historically set up volume (see KG point 7.2.4 and chapter 9).


Winner: BIR Bedrift AS
Number of bids: 5