Public procurement notice: Contract Notice
Published: 2017-11-04
Buyer: Ongo
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 42965100 | 48000000 | 48219300 | 48311000 | 48330000
Estimated value: 250000 GBP
Submission deadline: 2017-12-04
Award criteria: The most economic tender

Technical requirements: Ongo Homes Ltd are tendering for the development, supply, and implementation of a fully functional asset management software solution suitable for use in the Housing Sector.
Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10 000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639).
Ongo Homes Ltd are tendering to appoint a suitable software provider who can develop, supply and implement a fully functional asset management software solution suitable for use in the Housing Sector.
Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10,000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639).
Ongo requires a flexible and fully integrated solution that will allow it to keep asset data current within its existing Housing Management system as well as any newly proposed system. Tenderers should be capable of providing a complete and suitable solution with facilities for reporting, compliance, implementation, and on-going service, maintenance and support.
The initial term of service and support contract including software implementation will be three years, with the option to extend for one or more further periods of one year (which may be dealt with as one or more extensions for single or multiple years) with a maximum total contract duration of 10 years.
Section II.2.7 — dates refer to the initial 3 year contract period and do not include the options of any extensions.
Section 11.2.10 — Variant bids will be accepted but only in addition to the formal bid. Tenderers are required to submit a formal bid as per the tender documents with any variants added additionally as an appendix for Ongo to review/accept at their discretion.
11.2.7 — Any contract extensions beyond the initial 3 year term will be at the discretion of Ongo Homes Ltd, and cannot be guaranteed. All Extensions will be subject to contract conditions and negotiation with the successfully contracted provider.
In the first instance, candidates should register with https://www.housingprocurement.com (or https://procontract.due-north.com) and express an interest in the contract. A Supplier Selection Questionnaire (SQ) will need to be completed as the first stage in the tender process. Completed SQ's must be returned as part of the tender submission pack together with the completed Tender Response Documentation and returned via https://www.housingprocurement.com as part of the request to participate and tender process. The SQ will be evaluated on a Pass/Fail basis and will cover Grounds for Exclusion, company structure, Insurance and financial information, health and safety, evidence of similar experience, and references.
The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
The authority will incorporate a minimum 10 calendar day standstill period from the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).


Award value: 250000