Public procurement notice: Contract Award Notice
Published: 2019-04-30
Buyer: City Building (Glasgow) LLP
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50111000: Fleet management and maintenance services | 50111110
Award criteria: The most economic tender

Technical requirements: City Building (Glasgow) LLP (CBG) requires to procure the provision of a vehicle fleet and support services with an on-site managed service based at CBG's complex at 350 Darnick Street Glasgow G21 4BA. CBG requires to procure on a flexible rental basis with a one day liability(date of termination is the last day of chargeable hire) with no charges or penalties for on and off renting.
The fleet can fluctuate in size but is generally 800 vehicles. This is a typical reflection of the operation requirements however bidders should note that during the life of the contract the fleet will fluctuate to meet CBG business demands. A variety of commercial vehicle types is involved and will be fully detailed in the tender documents.
There is potential during the life of the contract awarded for this process, for the volume of vehicles to increase by approximately 30 % beyond the vehicles stated in the tender documents and this could involve a variety of vehicles including cars.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts Scotland)Regulations 2015.
Economic operators may be excluded from this competition if they are in any situation referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Bidders amendments-bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to the offer. Bidders will be required to complete the bidders amendment certificate contained in the buyers attachment area of PCS-T
The successful bidder will hold current membership of the British Vehicle Leasing and Rental Association or a similarly recognised organisation.
The successful bidder or company working on their behalf will be required to provide evidence of a current and valid Waste Carrier Licence certificate. The final disposal site for the waste tyres should hold an appropriate waste management licence as awarded by a regulatory authority.
TUPE — CBG considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply. It is the bidder’s responsibility to take their own advice and consider whether TUPE is likely to apply in the particular circumstance of the contract and act accordingly.
Non collusion:  bidders will be required to complete the non collusion certificate contained within the buyers attachment area of PCS-T.
Freedom of information: information on the FOI Act is within Instruction to bidders. Bidders must note the implications of this legislation and ensure that any information they wish CBG to consider withholding is specifically indicated on the FOI Certificate contained within buyers attachment area of PCS-T.(NB City Building (Glasgow) LLP does not bind itself to withhold this information).
Additional information relevant to this tender can be found in the tender documents, Terms and conditions and ESPD(S) guidance document located in the buyer attachment area of Public Contract Scotland -Tender (PCS-T).
Potential future requirements: the winning bidder will be expected during the duration of the contract to support CBG in any new operational initiatives/systems that may be implemented which may involve electric and/or Hybrid vehicles and Telematics.
Request for documentation: if so, required by CBG, the bidder will be expected to provide all documentation as specified in the ESPDS. This is known as a request for documentation. When the request for documentation is made, bidders must supply the relevant information within the time stipulated. Failure to provide this information within the specified time may result in your bid being rejected.
Any bidders questions will not be answered during this period. CBG will respond to any questions as soon as possible after re-opening. CBG expects the successful bidder to deliver a range of community benefits meeting CBG’s priorities in partnership with CBG, to maximise the added benefit from the contract.


Winner: Enterprise Rent-A-Car
Number of bids: 5