Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2017-09-29
Buyer: Barne-, ungdoms- og familiedirektoratet
Country: NO
Contract type: Supplies
CPV classification: 48211000 | 48330000 | 48450000 | 48451000 | 48700000
Estimated value: 7000000 NOK

Technical requirements: Bufetat would like to have an overview of the suppliers in the market and the option to have a dialogue with suppliers on current and future possibilities in the rota system, possible solutions within integration between the HR system SAP, which is provided by DFØ, and the rota system and a dialogue on good methodology for implementation and training.
Bufetat plans to procure a modern rota system with self-service functionality. The system shall support daily operations (the work processes) for all those involved in rota work in the department.
The aim of procuring a new rota system for Bufetat is to have a system that will support that the department's rotas are in accordance with the laws and regulations, are efficient, economic and of high quality, both for each institution and for the department as a whole. Wages for shift workers shall be correct.
Bufetat would like a user friendly self-service system for permanent shift workers, which makes it easy for employees to register their absence, extra shifts and any overtime on a PC, tablet or smartphone. Employees shall be able to see the rota plan, see who they will work with, apply to have a shift moved/swapped and see extra hours and supplements that have been accrued. Employees shall be able to have a good overview of their leisure accounts.
Those on on-call workers/paid per hour contracts shall be able to have the same options as those described above. In addition, Bufetat envisages that these shall be able to get an offer of extra shifts on their smartphone etc., for which the person in question can easily register their interest or reject.
Bufetat would like the manager of an institution to have a user friendly planning and analysis tool that enables the preparation of cost efficient and ‘good’ rotas for employees. It ought to be possible to document all professional competence and use this in the staffing plan and in reporting to the regional management, Bufdir and the Ministry of Children and Equality. Bufetat would like the new rota system to be a better tool for preparing prognoses, reporting and budget follow-up. If there is a need to call in someone, it should be easy for the manager to get an overview of available on-call workers/employees in part-time positions with sufficient competence, who will not generate overtime. There ought to be a simple system via smartphones to ‘announce’ vacant shifts at an institution, which employees can respond to, amongst other things.
Bufetat would like a written account of what experience suppliers have with using government rules relating to the regulations on working hours, whether this is implemented in the rota system and how many government entities a supplier has in his customer portfolio, as well as the number of employees in these entities who work shifts. We would also like to know whether other public entities use the rota system. Bufetat would also like a description of the rota system's functionality and what new functionality is planned. In addition we would like to know what HR systems the rota system supports/is integrated with. Tips for achieving good implementation and training in the organisation are also wanted. The supplier's response shall be a maximum of 6 A4 pages.


Award value: 7000000