Public procurement notice: Contract Notice
Published: 2016-03-04
Buyer: Renfrewshire Council
Country: UK
Region: SCOTLAND
Contract type: Services
Procedure: Open procedure
CPV classification: 71311000: Civil engineering consultancy services | 71311200 | 73220000
Submission deadline: 2016-03-29
Award criteria: The most economic tender

Technical requirements: Renfrewshire Council has identified requirements for external Professional Services to support development of a Glasgow Airport Access project. This includes the appointment of a Lead Consultancy / interface role, and will focus on the development of a tram-train solution for the Airport Access Project. Services required under this contract, include a range of activities in relation to supporting options appraisal, outline and detailed design of the tram-train option. Other services provided as part of this contract may include technical support to assist in finalising the Outline Business Case, market engagement support, assistance in the preparation of tender documentation and site supervision during the construction phase. It should be noted that the Council reserves the right to alter this strategy as required and any contract awarded will have appropriate review and break points included to accommodate for a change in the strategic direction of the project.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5525 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
The Glasgow and Clyde Valley City Deal is an agreement between the UK and Scottish Governments and 8 Glasgow and Clyde Valley local authorities which will support delivery of an improved transport network across the Region, provide key development and regeneration sites and to improve public transport. As part of this City Deal, Renfrewshire Council are leading a joint project with Glasgow City Council to deliver a Glasgow Airport Access Project (AAP).
The AAP has a project budget of 144 300 000 GBP and is an integral part of the 1 130 000 GBP infrastructure fund available through the City Deal to create a gateway for inbound business and tourist traffic to the Glasgow and Clyde Valley region with improved connectivity to and from Glasgow Airport. To do this the AAP is expected to include a fixed link from Glasgow Central Station to Glasgow Airport with a stop at Paisley.
An Outline Business Case is currently being developed to confirm the preferred option. The outline business case development includes the appraisal of tram-train and PRT as options. The outline business case will be presented to the City Deal Cabinet for approval in December 2016.
Based on the reports and appraisals undertaken to date, the tram-train option has the best overall performance both in terms of potential to increase modal shift and in terms of benefit-cost analysis.
Renfrewshire Council has identified requirements for external Professional Services to support development of a Glasgow Airport Access project. This includes the appointment of a a Lead Consultancy / interface role, and will focus on the development of a tram-train solution for the Airport Access Project. Services required under this contract, include a range of activities in relation to supporting options appraisal, outline and detailed design of the tram-train option. Other services provided as part of this contract may include technical support to assist in finalising the Outline Business Case, market engagement support, assistance in the preparation of tender documentation and site supervision during the construction phase. It should be noted that the Council reserves the right to alter this strategy as required and any contract awarded will have appropriate review and break points included to accommodate for a change in the strategic direction of the project.
None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised by Scots Law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance on the contract. This assurance will be required in writing before any contract can be awarded to such a group.
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

Eligibility requirements: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process. (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession. (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register. (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process. (7) All candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation. (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established. (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established. As detailed in the Invitation to Tender. Financial Stability — Tenderers must evidence a good credit rating and an annual turnover of at least 1 000 000 GBP. The Council will use Dun & Bradstreet (D&B) Failure Score of 20 or above. It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should give an explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer intends to sub-contract more than 25 % of any Contract value — a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request 1 copy of all sub-contractors last 2 financial years' audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council's minimum financial criteria. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B Failure Score as a company, a parent company or bank guarantee may be required to allow to progression to stage 2 of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. Adequate Insurance Provision — Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place: — Professional Indemnity Insurance cover to a minimum indemnity of 10 000 000 GBP for any 1 claim or series of claims arising out of any event; — Employers Liability Insurance in accordance with Regulation 5 of the Employer's Liability (Compulsory Insurance) Regulations 1998 (as amended) to a minimum indemnity of 5 000 000 GBP for any 1 claim or series of claims arising out of any event; — Public Liability cover to a minimum indemnity of 5 000 000 GBP for any 1 claim or series of claims arising out of any event; — Statutory third party motor vehicle insurance in accord with the provisions of the current Road Traffic Act 1988 to serve the contract (as amended) — (Note: If the Tenderer permits its employees or anyone else used in the performance of this contract by it to use their own vehicles in the fulfilment of the contract then we will require a letter from the Tenderer confirming that the Tenderer has put in place, and continues to implement on an ongoing basis, arrangements to ensure that their employees are appropriately and adequately insured to drive their vehicles on the business of the company). Suitable Health and Safety Policies and Practices — Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health and Safety Policy. Compliance with all relevant statutory obligations (e.g. Equal Opportunities) — Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy. Compliance with Terms and Conditions — Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by Renfrewshire Council. Compliance with Scope — Tenderers must confirm compliance with the Scope. Organisational Experience and Track Record — Tenderers must evidence relevant, appropriate and recent organisational experience in relation to fulfilling the requirements of the Contract by providing three relevant case studies which demonstrate organisational experience and track record of delivering similar contracts. The case studies must have been delivered within the last 4 years. The case studies must highlight experience in the following areas: — Experience of working on both heavy rail and light rail projects; — All subsystems, design, specification and supply of rolling stock; — Performance in an urban and complex stakeholder environment; — Collaboration with other consultants and contractors; — Traffic management; — Obtaining necessary consents for a similar project; — Transport and Works legislation and process experience; and — Engagement with Rail Regulatory stakeholders and relevant rail industry statutory bodies. Track record may also be assessed by way of references, references for the projects detailed within this response should be included or appropriate contact details to enable the Council to retrieve a reference from the relevant Clients. If the Tenderer is sub consulting any services then they must evidence that the sub consultant has relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing a case study of a similar contract delivered within the last 4 years and associated references. The completed response should be no more than 6 pages of A4 at Font 11 and any additional information provided which exceeds this will not be taken into account. Tenderers must demonstrate sufficient capacity and ability to service the Contract by reference to resources by Key Personnel Category of suitably qualified and experienced staff to undertake this commission within their organisation. The Tenderer should demonstrate this with reference to their ongoing workload, providing information on current resources and skills and capacity to undertake the commission. Responses should also describe how the organisation assigns resource to ensure delivery of projects. Suitable Complaints Procedure and Escalation Points — Tenderers must detail an appropriate complaints procedure with details of a proposed account manager and escalation points. Suitable environmental management policy — Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy. Tenderers must also confirm their compliance with BS 5228 1997 Part 1, Incorporating Amendment No 1 in relation to Noise and Disturbance. Restrictive Practices — Tenderers must confirm that they do not use, or ever intend to use, prohibited lists to exclude employees or potential employees on grounds of trade union membership or trade union activities. Tenderers must confirm if their organisation has ever refused a person employment within the meaning of Section 137 of the Trade Union and Labour Relations (Consolidation) Act 1992. Tenderers must also confirm if their organisation has breached the Data Protection Act 1998 or been served with an enforcement notice in relation to unlawfully processing personal data in connection with any blacklisting activities.
Financial Stability — Tenderers must evidence a good credit rating and an annual turnover of at least 1 000 000 GBP. The Council will use Dun & Bradstreet (D&B) Failure Score of 20 or above. It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should give an explanation within the Tender submission, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer intends to sub-contract more than 25 % of any Contract value — a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request 1 copy of all sub-contractors last 2 financial years' audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council's minimum financial criteria. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B Failure Score as a company, a parent company or bank guarantee may be required to allow to progression to stage 2 of the evaluation. The parent company must meet the minimum financial requirements as assessed by the Council. Adequate Insurance Provision — Tenderers must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the under-noted insurance provision will be put in place: — Professional Indemnity Insurance cover to a minimum indemnity of 10 000 000 GBP for any 1 claim or series of claims arising out of any event; — Employers Liability Insurance in accordance with Regulation 5 of the Employer's Liability (Compulsory Insurance) Regulations 1998 (as amended) to a minimum indemnity of 5 000 000 GBP for any 1 claim or series of claims arising out of any event; — Public Liability cover to a minimum indemnity of 5 000 000 GBP for any 1 claim or series of claims arising out of any event; — Statutory third party motor vehicle insurance in accord with the provisions of the current Road Traffic Act 1988 to serve the contract (as amended) — (Note: If the Tenderer permits its employees or anyone else used in the performance of this contract by it to use their own vehicles in the fulfilment of the contract then we will require a letter from the Tenderer confirming that the Tenderer has put in place, and continues to implement on an ongoing basis, arrangements to ensure that their employees are appropriately and adequately insured to drive their vehicles on the business of the company).
Suitable Health and Safety Policies and Practices — Tenderers must evidence robust health and safety policies and processes in operation. Tenderers will also be required to provide their up to date Health and Safety Policy. Compliance with all relevant statutory obligations (e.g. Equal Opportunities) — Tenderers must provide a statement of compliance with relevant statutory obligations. Tenderers will also be required to provide their up to date Equal Opportunity Policy. Compliance with Terms and Conditions — Tenderers must confirm compliance or qualifications proposed must be deemed acceptable by Renfrewshire Council. Compliance with Scope — Tenderers must confirm compliance with the Scope. Organisational Experience and Track Record — Tenderers must evidence relevant, appropriate and recent organisational experience in relation to fulfilling the requirements of the Contract by providing three relevant case studies which demonstrate organisational experience and track record of delivering similar contracts. The case studies must have been delivered within the last 4 years. The case studies must highlight experience in the following areas: — Experience of working on both heavy rail and light rail projects; — All subsystems, design, specification and supply of rolling stock; — Performance in an urban and complex stakeholder environment; — Collaboration with other consultants and contractors; — Traffic management; — Obtaining necessary consents for a similar project; — Transport and Works legislation and process experience; and — Engagement with Rail Regulatory stakeholders and relevant rail industry statutory bodies. Track record may also be assessed by way of references, references for the projects detailed within this response should be included or appropriate contact details to enable the Council to retrieve a reference from the relevant Clients. If the Tenderer is sub consulting any services then they must evidence that the sub consultant has relevant and appropriate organisational experience in relation to fulfilling the requirements of the Contract by providing a case study of a similar contract delivered within the last 4 years and associated references. The completed response should be no more than 6 pages of A4 at Font 11 and any additional information provided which exceeds this will not be taken into account. Tenderers must demonstrate sufficient capacity and ability to service the Contract by reference to resources by Key Personnel Category of suitably qualified and experienced staff to undertake this commission within their organisation. The Tenderer should demonstrate this with reference to their ongoing workload, providing information on current resources and skills and capacity to undertake the commission. Responses should also describe how the organisation assigns resource to ensure delivery of projects. Suitable Complaints Procedure and Escalation Points — Tenderers must detail an appropriate complaints procedure with details of a proposed account manager and escalation points. Suitable environmental management policy — Tenderers must evidence environmental management policies and processes are in operation. Tenderers will also be required to provide a copy of their environmental management policy. Tenderers must also confirm their compliance with BS 5228 1997 Part 1, Incorporating Amendment No 1 in relation to Noise and Disturbance. Restrictive Practices — Tenderers must confirm that they do not use, or ever intend to use, prohibited lists to exclude employees or potential employees on grounds of trade union membership or trade union activities. Tenderers must confirm if their organisation has ever refused a person employment within the meaning of Section 137 of the Trade Union and Labour Relations (Consolidation) Act 1992. Tenderers must also confirm if their organisation has breached the Data Protection Act 1998 or been served with an enforcement notice in relation to unlawfully processing personal data in connection with any blacklisting activities.