Public procurement notice: Contract Award Notice
Published: 2020-02-10
Buyer: DSB
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 72000000 | 72212211 | 72261000: Software support services | 72263000: Software implementation services
Estimated value: 30850330.35 EUR
Award criteria: The most economic tender

Technical requirements: The purpose of the public procurement procedure is delivery, support, hypercare, maintenance and further development of an IT-platform for future planning and dispatching. The platform for future planning and dispatching must support DSB in a better, faster and more agile planning and dispatching process.
I. Background and purpose DSB (Danish State Railway) is an independent public corporation owned by the Danish Ministry of Transport. DSB’s goal is to offer attractive journeys by train to our customers. Annually DSB has more than 195 000 000 passengers and employs approximately 7 400 people. Historically the end-to-end planning process of DSB has followed a sequential ‘waterfall’ model. The process makes it difficult and costly to react to changes. The Danish railway infrastructure is undergoing large changes, such as new tracks and speed upgrades, electrification and exchange of the signalling system across the entire national network to ETCS and for S-train CBTC Technology and replacement of a significant part of the current fleet. These changes drive the need for a faster and more agile planning process. In addition to these changes, DSB have the needs is under ongoing political expectations for continuous improvement of the train service quality and costs and a significant part of these improvements are related to DSB’s capabilities within planning. Therefore, DSB needs an IT-Solution for future planning and dispatching that ensures informed planning decisions based on in-depth understanding of consequences of decisions for the final plan and dispatching. The scope that the IT-Solution for future planning must cover is:
— planning within DBS’s fields of rolling stock and crew including derived process and system integration,
— the planning process from strategical, tactical, operational planning to dispatching and recovery. The key objectives for future planning are defined as:
The IT-Solution for future planning and dispatching will hold a central place in DSB’s complex system landscape why the implementation of the solution for future planning is assumed to take place with close cooperation with DSB utilizing an agile approach. In addition, the central role entails that the solution for future planning will have a considerable number of integrations to existing DSB systems, not solely in the planning and dispatching process. The following main services can be highlighted covered by the contract on the solution:
B. Implementation of a standard solution delivered in partial deliveries structured by discipline and time horizon where each partial delivery is delivered in iterations using an agile method and implemented in a third-party operations environment;
C. Maintenance and support of a solution which demands a very high degree of stability and further development of the solution focusing on innovation to ensure a solution that is fully up-to date and consultancy regarding the solution.
1) DSB wants an option for a mobile solution. The supplier must upon DSB’s request provide a mobile solution, available across mobile devices, with tailored information relevant for specific type of employees as a supplement and mirror to the Crew Web;
2) DSB wants an option for a bidding functionality. The supplier must upon DSB’s request provide a bidding functionality for the crew rostering module. The bidding functionality includes a forum, where crew can exchange duties and have their salary updated according to these changes. The bidding functionality must function according to any rules or business needs.
The total value of the contract as specified in II.1.7) and V.2.4) is based on the winning tenderer's evaluation price as offered in the final tender.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published;
2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision;


Winner: IVU Traffic Technologies AG
Award value: 30850330.35