Public procurement notice: Contract Notice
Published: 2020-12-16
Buyer: East Ayrshire Council
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 44113800 | 44113810 | 44113900 | 45233100: Construction work for highways | 45233120: Road construction works
Submission deadline: 2021-01-29
Award criteria: The most economic tender

Technical requirements: Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The service is delivered with the overall objective of improving the road and transportation service in both Council areas.
The framework contract scope is supply and application of carriageway surface dressing or supply and application of binder only at sites within East Ayrshire and South Ayrshire. These works may include pre-patching, ironwork repairs, white lining and minor screeding works, etc.
The first works order (2021) shall be included in this Invitation to Tender and shall form the basis of the framework contract/first package of works evaluation.
The framework contract shall be in accordance with the rights and obligations of the employer (Client) and the contractor (Supplier) as regulated by the NEC4 Framework Contract (June 2017). Contracts awarded through the framework will be subject to the conditions of the NEC4 Engineering and Construction Short Contract (June 2017).
The framework will commence early March 2021 to late February 2023 with the option to extend annually for a further 2 years.
The framework contract is for a period to 2 years initially with the option to extend annually for a further 2 years.
Depending on the level of competition, the Council may choose to award the framework only or the first works order only or both. This decision is at the sole discretion of East Ayrshire Council.
The bidder is enrolled in the relevant professional or trade registers kept in the member state of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015): if required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established i.e. Companies House.
Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 1 million for the last 3 years: East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Experian) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their tender. The Council may not enter into discussions with tenderers who fail to ensure that their Experian scores are accurate by the due submission date.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Bidders will be required to provide two examples of works carried out in the past 5 years that demonstrate that they have the relevant experience to deliver the work as described in part II.2.4) of this contract notice. The works must be of a similar value, size and scope. Bidders must provide contact details of referees for the two experience examples. Referees may be contacted to discuss the project and the performance of the contractor. Any contractor which fails to have performed satisfactorily in each of the two experience projects may be excluded from the tender process.
Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. This is not evaluated and is for information purposes only.
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

Eligibility requirements: The bidder is enrolled in the relevant professional or trade registers kept in the member state of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015): if required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established i.e. Companies House.