Public procurement notice: Contract Notice
Published: 2020-09-29
Buyer: The Digital Hub Development Agency
Country: IE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 50610000 | 50700000 | 71317200 | 71317210 | 71334000
Estimated value: 10000000 EUR
Submission deadline: 2020-10-26
Award criteria: The most economic tender

Technical requirements: Framework Agreement for the Provision of Outsourced Integrated Facility Management Services for a Maximum Duration of seven (7) Years
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to the DHDA’s premises at The Digital Hub Campus, Dublin 8 for a period of up to seven (7) years duration.
Please refer to the procurement documents available on www.etenders.gov.ie under RFT ID 176872 for further information on scope.
It is anticipated that upon expiry of the framework agreement/any relevant contracts awarded under the framework agreement the service may be re-tendered. However, this is not guaranteed.
It is anticipated that 5 firms will be invited to tender subject to that number meeting the rules and qualification criteria contained in the procurement documents for the qualification stage. Where there is more than one firm scoring in fifth position the Contracting Authority will invite all firms at that score.
The Contracting Authority incurs significant disruption in contract implementation and operation where a change of service provider occurs which results in deterioration of service and significant additional costs. For that reason, a longer-term framework has been chosen.
1) The estimated total value of any purchases pursuant to the framework agreement is in the region of EUR 7 million to EUR 10 million (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
2) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
5) The contracting authority will not be responsible for any costs, charges or expenses incurred by applicants or tenderers.
7) For the avoidance of doubt, the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
9) If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the contracting authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
10) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
11) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
12) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Eligibility requirements: Please refer to the procurement documents available from www.etenders.gov.ie using RFT ID 176872.

Award value: 10000000