Public procurement notice: Contract Award Notice
Published: 2019-01-11
Buyer: Forsvarsministeriets Materiel- og Indkøbsstyrelse
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 32412000 | 32415000 | 32418000 | 32420000 | 32421000
Estimated value:  DKK
Award criteria: Price, Quality

Technical requirements: Price
Quality
The Danish Defence Acquisition and Logistics Organization (DALO) is implementing a Battle Management System (BMS) in the army’s vehicles. The implementation includes fitting Army Tactical Communications Network (ATCN) into a range of vehicles and other platforms operated by the Danish Army.
This tender pertains to a consultancy Framework Agreement regarding engineering and technical support for implementing the ATCN in the form of gathering end-user experiences, evaluating methods of integration (including estimating the necessary cable work), coding and implementation of software, drawing cables, testing solution viability, and documenting the work performed in a format which can be used for both maintenance and training purposes.
DALO requires, under the Framework Agreement, 2 consultants to be available for the project 37 hours per week, for the entire duration of the Framework Agreement. DALO decides the amount of working hours in each week for both consultants. Services provided will be settled on the basis of time spent. The consultants are guaranteed payment for minimum 37 hours per week on average in a year, as specified in the Framework Agreement.
The completion of the work described above requires the winning tenderer to enter into a 3-party NDA (Non-Disclosure Agreement) between the winning tenderer, DALO, and systematic.
Further, for the purpose of delivering services under this agreement, the winning tenderer shall enter into a license agreement with systematic A/S concerning the access and use of the software products “Sitaware Headquarters”, “Sitaware Edge” “Sitaware Frontline”, and “Sitaware Tactical Communications” as developed and owned by systematic A/S. The project is currently ongoing within DALO, and consultants who have not previously been involved with the project are therefore expected to go through a transition period of maximum 3 months (i.e. maximum 63 working days) in order to attain the necessary background knowledge and project specific technical capacities. Consultants will not be remunerated in the transition period, and expenses regarding diets and transportation will not be reimbursed in the transition period. The Framework Agreement contains an opt-out clause in case DALO after the transition period deems that the consultants are unable to work at the required standard while unsupervised.
The work performed by the consultants entails giving advice on the best possible integration of different existing products and software within the Danish Defence into the vehicles and platforms as well as strategic advisory services regarding the future development of products, software, and the integration solution itself. Since the consultants in this capacity will be trusted advisers to the Danish Defence with respect to the design of future procurements to the communication systems, vehicles, etc., no consultant may be in a position throughout the duration of this Framework Agreement to recommend or include products or software packages in any recommendation, in which the consultant may have vested interests. Furthermore, DALO does not consider it feasible for DALO to identify situations in which DALO must seek advice from alternative sources in order to address a potential conflict of interest for the consultants. Therefore, in order to mitigate the risk of conflicts of interests between DALO and the winning tenderer, DALO has deemed it necessary to consider only candidates who have not delivered the products, which are currently subject to the integration work and advisory services. The Framework Agreement equally contains regulation, which restricts the successful tenderer from being in a similar conflict of interest concerning future deliveries of products and software to be integrated in the vehicles and platforms. This limitation will be applicable throughout the duration of this Framework Agreement.
Consultancy Framework Agreement No 4600004950 — IT and Civil Engineering Advisory Services and Integration Works
Pursuant to Section 3 of the Danish Consolidation Act no. 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the Contracting Authority has sent notification to the candidates involved, cf. § 7(1) of the Act on the Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision.
Other complaints must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the Contracting Authority has published a contract award notice in the Official Jour-nal of the European Union (with effect from the day following the publication date);
2) 30 calendar days starting the day after the Contracting Authority has informed the tenderers in question, that the Contracting Authority has entered into a contract based on a Framework Agreement through reopening of competition or a Dynamic Purchasing System, provided that the notification includes a short account of the relevant reasons for the decision;
3) 6 months starting the day after the Contracting Authority has sent notification to the candidates/tenderers involved that the Contracting Authority has entered into the Framework Agreement, provided that the notification included a short account of the relevant reasons for the decision;


Number of bids: 1