Public procurement notice: Contract Notice
Published: 2016-02-20
Buyer: Departementenes sikkerhets- og serviceorganisasjon, DSS [The Norwegian Government Security and Service Organisation]
Country: NO
Region: Oslo
Contract type: Services
Procedure: Open procedure
CPV classification: 48773100 | 72220000: Systems and technical consultancy services | 72261000: Software support services | 72267100: Maintenance of information technology software
Estimated value: 3200000 NOK
Submission deadline: 2016-04-04
Award criteria: Price, Performance (requirement)

Technical requirements: Price
Performance (requirement)
The estimate for the contract's total value is based on historical consumption and the expected need and it is, thus, not binding for the contracting authority. Call-offs on the agreement can thus be both higher and lower than estimated.
DSS currently has a framework agreement with Konica Minolta for the provision of the print management system Ysoft SafeQ (secure printing) for multi-functional printers from the same supplier and printers from other manufacturers. The framework agreement for print management expires this year and a new framework agreement for the next 4 years must be established. DSS would like to enter into a framework agreement with 1 tenderer for the provision of a system for print management for its multi-functional printers (MFP) and printers. DSS has MFPs and printers from different manufacturers and would therefore like a system that can be used on machines from different manufacturers.
In addition to the procurement of the actual system, the framework agreement shall be able to cover any need for consultancy services for support, configuration, adaptations and training.
DSS has calculated that a change of system and any card readers for print management will give us internal subsequent costs (replacement costs) (See the guidelines to the rules on public procurements chapter 15 point 15.1.1). Depending on whether the tenderer's tender involves a change of print system and/or card readers, the cost will be added to the tenderer's price offer when evaluating the tenders. The replacement cost that will be used if the system and terminals must be changed is 270 911 NOK. See the attached Annex D on replacement costs for a specification of the replacement costs.
The framework agreement shall cover DSS' need for any establishment, licences, consultancy services and training connected to the system for print management for DSS'MFPs and printers (currently total 266 units).
DSS is the contract party. In addition the contract will apply for the entities that DSS provides print services for. A description of these is in the attached documentation. Other entities in the joint ministries, including the Ministry of Finance, the Ministry of Justice and Public Security and the Ministry of Foreign Affairs, shall have an option to join all or parts of this framework agreement at any time in the contract or option period, on the same terms as the contracting authority.
The contract is for 2 years. In addition the contracting authority has an option to extend the contract for a further on year at a time twice, so that the maximum length of the framework agreement is 4 years. See below for the extensions.
Tenderers must enclose a tax and VAT certificate, not older than six months from the tender deadline.
Company registration certificate or equivalent documentation that shows that the tenderer is registered in a trade register in his home country.
3. Tenderers shall have sufficient economic and financial capacity to provide a system for print management with the accompanying services to the extent described above.
— Annual report, auditor approved annual accounts, auditor's report for the fiscal year 2014 or the most recent available year;
— Credit worthiness, with key figures not older than 12 months, from a certified credit-rating agency.
4. Tenderers shall have relevant experience from equivalent deliveries of a system for print management as described above.

Eligibility requirements: Information and documentation necessary to evaluate if the requirements are met: 1) Tenderers shall have paid their taxes and fees (Norwegian tenderers only). Tenderers must enclose a tax and VAT certificate, not older than six months from the tender deadline. 2. The tenderer must be a legally established company. Company registration certificate or equivalent documentation that shows that the tenderer is registered in a trade register in his home country. Information and documentation necessary to evaluate if the requirements are met: 3. Tenderers shall have sufficient economic and financial capacity to provide a system for print management with the accompanying services to the extent described above. — Annual report, auditor approved annual accounts, auditor's report for the fiscal year 2014 or the most recent available year; — Credit worthiness, with key figures not older than 12 months, from a certified credit-rating agency. Information and documentation necessary to evaluate if the requirements are met: 4. Tenderers shall have relevant experience from equivalent deliveries of a system for print management as described above. A list of relevant deliveries (maximum 8) during the last 3 years. Equivalent deliveries means deliveries of similar systems for print management to a customer with at least 1 000 users. Tenderers shall document their experience as specified in annex B — Relevant Experience. Each reference case shall include the contracting authority's name. Description must clearly state: — Description of the delivery; — The tenderer's role/responsibility; — Duration of the assignment; — The assignment's value.
Information and documentation necessary to evaluate if the requirements are met: 3. Tenderers shall have sufficient economic and financial capacity to provide a system for print management with the accompanying services to the extent described above. — Annual report, auditor approved annual accounts, auditor's report for the fiscal year 2014 or the most recent available year; — Credit worthiness, with key figures not older than 12 months, from a certified credit-rating agency.
Information and documentation necessary to evaluate if the requirements are met: 4. Tenderers shall have relevant experience from equivalent deliveries of a system for print management as described above. A list of relevant deliveries (maximum 8) during the last 3 years. Equivalent deliveries means deliveries of similar systems for print management to a customer with at least 1 000 users. Tenderers shall document their experience as specified in annex B — Relevant Experience. Each reference case shall include the contracting authority's name. Description must clearly state: — Description of the delivery; — The tenderer's role/responsibility; — Duration of the assignment; — The assignment's value.