Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2017-06-15
Buyer: Defence Equipment and Support — Protected Mobility Vehicles Programme
Country: UK
Region: Warwickshire
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 31642200
Estimated value: 2000000 GBP

Technical requirements: The contract covered an initial period from October 2015 to March 2017. The contract also includes options to extend the duration up to an additional 5 years, in 1 year increments.
Protected Mobility Vehicle Programme (‘PMVP’), as part of the UK Ministry of Defence (‘MoD’), intends to amend contract PMVP/00003 for the provision of Post Design Services (PDS) Support and repairs of the PANAMA Remote Operated Vehicle (ROV) with HORIBA MIRA Ltd.
The amendment revises the estimated total contract value from  542 350 GBP to  2 000 000 GBP due to unforeseen mandatory legislative modifications.
The scope of this contract falls into five key areas which are: PDS (which includes but is not limited to legislation compliance, safety and environmental management, obsolescence management, technical documentation management and design, and incorporation of modifications to the PANAMA ROV); storage and maintenance of reference PANAMA system; field service representative activities; software maintenance and fault diagnosis; and repair of repairable items. These elements are split into Core and Non-Core activities, those assigned as Non-Core are placed on an ad-hoc task basis.
HORIBA MIRA Ltd is the Design Authority for the PANAMA ROV and is the only economic entity that has the underlying technical know-how needed to provide the technical assurance required. All modifications and repairs to the systems must be underwritten to confirm they do not impact the performance baseline, compromise operational effectiveness or the safety of the systems. If another contractor were to meet this requirement, the resultant lack of overall safety integrity and would lead to HORIBA MIRA Ltd ceasing to underwrite the safety of the system and could jeopardise the safety and suitability for service of the system.
This amendment of the contract shall be placed using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1) (e) of Directive 2009/81/EC (Regulation 16(1) (a) (ii) of the UK Defence and Security Public Contracts Regulations 2011) for technical reasons.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2017613-DCB-10412828.


Winner: HORIBA MIRA Limited
Award value: 2000000