Public procurement notice: Contract Notice
Published: 2025-05-06
Buyer: Trondheim kommune
Country: NO
Region: NO060
Contract type: Services
Procedure: Open procedure
CPV classification: 35111000: Fire-fighting equipment | 35113000: Safety equipment | 35121000: Security equipment | 35125000: Surveillance system | 41000000
Estimated value: 4600000 NOK
Submission deadline: 2025-05-12
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Demand:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation:
Norwegian companies: Company Registration Certificate

Foreign companies: Certificate that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is registered.
The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Minimum qualification requirements
Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. Tenderers shall have an annual minimum turnover that exceeds twice the estimated value of the contract. Documentation requirement: The company's Annual Financial Statements for the last two financial years, including the board's annual report, income statement, balance sheet, notes, and auditor's report.
Documentation requirement:
The company's Annual Financial Statements for the last 2 fiscal years which includes the Board's Annual Report, Income Statement, Balance Sheet, Notes, and Auditor's Report.
Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. Tenderers shall be credit worthy. Documentation requirement: Credit evaluation/rating, not older than 3 months, based on the last known accounting figures. The rating shall be carried out by a publicly certified credit rating institution. If the tenderer has a justifiable reason for not submitting the documentation that the contracting authority has required, he can document his economic and financial capacity by presenting, for example, a declaration from a financial institution about surety.
Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Requirement: The tenderer shall have experience with engineering design of elevated basins and pressure increase stations. Tenderers must be able to refer to experience with engineering design of elevated basins and pressure increase stations with a minimum of 1 relevant reference project for this. 
Documentation requirement: A description of the reference project carried out during the last 5 years. The description must include: The assignment ́s extent, the contract ́s value, date, contract party (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. The contracting authority reserves the right to contact the reference for the project.
The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Minimum qualification requirements
Documentation requirement:
An overview/matrix that states how much of the contract the tenderer is considering putting away to sub-suppliers.
Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Tenderers shall have a quality system suited to the content of the contract. 
Documentation requirement: Tenderers shall describe their quality assurance system, as well as give a general description of methods for quality assurance (max. 3 A4 pages). The table of contents for the quality system or quality handbook shall also be enclosed. If a tenderer is certified in accordance with ISO 9001:2015, or equivalent standards, it will be sufficient to enclose certification.
Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Requirement: Tenderers shall have procedures to carry out the assignment in an environmentally appropriate manner. Documentation requirement: Tenderers shall present a certificate issued by an independent body as documentation that the tenderer fulfils certain environmental management systems or standards, for example Eco-Lighthouse or ISO 14001. Examples of the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in the Regulation (EF) no. 1221/2009 article 45 or other environmental management standards are based on relevant European or international standards from accredited bodies. The contracting authority will accept equivalent certificates issued by bodies in other EEA countries. The contracting authority will accept other documentation for equivalent environmental management measures if the tenderer is unable to obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures are equivalent to the requested environmental management systems or standards.

Annex 8 ESPD environmental declaration shall be enclosed with the tender.
See the tender documentation.
See the tender documentation for further details on the award criteria.
According to the Utilities Regulations § 7-9 second section, the contracting authority shall, as a starting point, emphasise climate and environmental considerations with a minimum of thirty percent. Pursuant to the Regulations § 7-9 fifth paragraph, this does not apply if the procurement has, according to its nature, a climate footprint and an environmental impact that is immaterial. The current competition is for consultancy services and it is considered to have a climate footprint and an environmental impact that is immaterial. Trondheim kommune is therefore in this competition except the obligations to weight the environment by 30 %.