Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2021-09-08
Buyer: Department of Finance DoF — IT Assist
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
This contract is for the provision and Support of GIS Licenses for an initial period of 3 years with 2 options to
This contract has already taken the first optional extension period of 3 years which expires on 19 October 2021 however the 2nd optional extension period will also be availed of, this final optional extension is for a further period of 3 years  and  will commence on 20 October 2021 and will expire on 19 October 2024.
This modification is to allow for an uplift in the overall contract value of LOT 1 only of this contract. This will increase the headroom to cover immediate requirements. It will also increase headroom to cover further requirements within the final 3 year extension period that will be issued and agreed separately.
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial. Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015 (as amended)
This contract is for the provision and Support of GIS Licenses for an initial period of 3 years with 2 options to
This modification is to allow for an uplift in the overall contract value of LOT 1 only of this contract.  This will increase the headroom to cover immediate requirements.  It will also increase headroom to cover further requirements within the final 3 year extension period that will be issued and agreed separately.
The overall contract value of LOT 1 (Support and Maintenance of Existing Core and Non-Core ARCGIS Products) was £4m, however, a review of the current spend on LOT 1 found that there was an overall spend of around £3.3m to date. Given this and the need to ensure continuance of critical GI services for which the supplier has exclusive rights there is a requirement to uplift the overall contract value for LOT 1 only to increase the headroom to cover requirements over the final 3 year extension period.  This increase would still be in keeping with the overall original contract value and allow for a replacement procurement competition to be taken forward for future services.  The overall contract value for LOT 1 has been increased by £2 million from £4 million to £6 million.
The Regulations permit the modification of a contract where the changes proposed meet one or more of the prescribed tests as set out in Regulation 72. Having considered the information provided there would appear to be convincing reasons to modify this contract in accordance with Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract.


Winner: Environmental Systems Research Institute Ireland Ltd