Public procurement notice: Contract Notice
Published: 2016-01-16
Buyer: Goldsmiths, University of London
Country: UK
Region: LONDON
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48000000 | 48100000 | 48170000 | 48300000 | 48310000
Estimated value: 250000 GBP
Submission deadline: 2016-02-15
Award criteria: The most economic tender

Technical requirements: Goldsmiths, University of London is currently undertaking a project to select, procure and implement an Estate Management and Compliance Software solution to better meet the needs of the directorate and its customers.
Goldsmiths is looking to implement an integrated system that not only creates a single online repository of information relating to the estate and infrastructure, but that will also allow it to be more pro-active in its approach to the management of the estate and more efficient in collating, analysing and reporting on data about the estate and infrastructure.
Goldsmiths is seeking to purchase a single software system and the necessary consultancy and training for implementation, to improve the customer service interface and information management of its Estates operation.
The College has identified core functionality that will be in scope. We anticipate that the implementation will be phased over several years. Potential requirements have also be identified; these are out of scope for the current project, but may be considered in the future.
— Integrate with the Active Directory to provide secure logon for users and provide multiple access levels.
— CAD Architecture (Computer Aided Design) bi-directional linking and compatibility with Space Management data.
— The management of Major Capital Works and capability of interfacing with standard Microsoft Project / CAD Architecture.
In addition to this the system will provide various reports as required by the Estates and Facilities Directorate. Examples are:-
— The ability to report against the performance measures within the Service Level Agreement, including performance by in-house teams and external contractors, FM providers.
— The ability for customers and Estates users to search/report on jobs by their ‘status’, for example: completed jobs, scheduled jobs, jobs currently being actioned.
— The ability to create bespoke reports utilising the system tools or an additional reporting package.
— The ability to output all necessary data in a suitable format for easy transfer to the HESA Estates Management Returns for Universities (EMR).
It is envisaged that the contract will last for a period of up to 10 years and that further extensions to this may be possible.
Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Authority on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
This procurement project will be conducted through the Intend e-tendering portal. Log onto the Goldsmiths Procurement portal In-Tend https://in-tendhost.co.uk/he to express interest in this project, access documents and receive instructions on the process.

Eligibility requirements: See tender documentation (PQQ). See tender documentation (PQQ). Suppliers must have a minimal annual turnover of 500 000 GBP. See tender documentation (PQQ). See tender documentation (PQQ and ITT).
See tender documentation (PQQ). Suppliers must have a minimal annual turnover of 500 000 GBP.
See tender documentation (PQQ).
Suppliers must have a minimal annual turnover of 500 000 GBP.
See tender documentation (PQQ). See tender documentation (PQQ and ITT).
See tender documentation (PQQ and ITT).