Public procurement notice: Contract Notice
Published: 2018-09-08
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35500000: Warships and associated parts | 35521100 | 50241000 | 50640000
Estimated value:  DKK
Submission deadline: 2018-10-08
Award criteria: Lowest price

Technical requirements: This notice concerns the establishment of a Framework Agreement regarding a range of services and supply of spare parts in connection with the Caterpillar equipment installed on the ships in the Danish Navy. The current Caterpillar equipment are installed on the frigates and support vessels in the Danish Navy. There are 14 engines of the model 3508 and 6 engines of the model 3512 installed on the 3 Iver Huitfeldt-class frigates and on the 2 Absalon-class support vessels in the Danish Navy. These have all been delivered as generator sets. The establishment of the Framework Agreement concerns the following services:
— training and education in the maintenance of the Caterpillar equipment and generator sets performed by certified Caterpillar personnel,
— help desk services in connection with the maintenance of the engines and generator sets performed by certified Caterpillar personnel.
Besides the above mentioned services the Framework Agreement also covers the supply of all spare parts that are needed for the Caterpillar engines and generator sets.
The services will primarily be performed in Denmark, but in case of repairs, the supplier might have to travel abroad to perform the services.
Reference is made to the Tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The Framework Agreement must be conducted in consideration of corporate social responsibility and it contains a labour clause, please see Appendix B for further information, which will be accessible for the applicants, who will be pre-qualified.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged — to use it.
Be advised, that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act no. 1564 of 15.12.2015 – The Public Procurement Act.
A list of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 3 (three) years prior to the deadline for the request to participate.
Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference).
The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services described in section II.1.5. The description should also include:
— the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery).

Eligibility requirements: A list of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 3 (three) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services described in section II.1.5. The description should also include: — a description of the candidates participation/role in the performance of the deliveries, — information on the date of the deliveries, — the size and value of the deliveries, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a Framework Agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum one similar delivery (cf. section II.1.5.) within the past 5 years prior to the deadline for the request to participate. The candidate must submit a certification issued by Caterpillar confirming that the candidate can repair Caterpillar engines, including models 3508 and 3512.
A list of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 3 (three) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services described in section II.1.5. The description should also include: — a description of the candidates participation/role in the performance of the deliveries, — information on the date of the deliveries, — the size and value of the deliveries, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a Framework Agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery (cf. section II.1.5.) within the past 5 years prior to the deadline for the request to participate. The candidate must submit a certification issued by Caterpillar confirming that the candidate can repair Caterpillar engines, including models 3508 and 3512.