Public procurement notice: Contract Award Notice
Published: 2019-05-17
Buyer: Electricity Supply Board (ESB)
Country: IE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72000000 | 72300000 | 72500000 | 72600000
Award criteria: Lowest price

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Provision of a Commercial Off-The-Shelf (COTS) Automated Invoice Data Capture and Processing Solution
Electricity Supply Board (ESB) seeks to procure a commercial off-the-shelf software system to facilitate an Automated Invoice Data Capture and Processing Solution. The solution must be hosted on ESB premise, and provide secure access for ESB users. The solution should be capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
Electricity Supply Board (ESB) receives on average 80,000 invoices per annum of which only 15 % are electronic. The other 85 % of invoices are inputted manually into SAP. As such, ESB wish to procure and implement a solution to automatically process invoices to reduce the amount of manual intervention required. The successful provider will already have delivered a similar solution to industries to the scale and requirements that are being sought by ESB.
ESB is inviting expressions of interest from COTS (Commercial off the shelf) solution providers to provide, implement and support an automated data capture solution capable of managing scanned or imported PDF (or other electronic formats) invoices and other documents (e.g. credit notes) to be processed via OCR (Optical Character Recognition) technology and posted to the relevant processing module of our Enterprise Financial Management System (SAP).
— provision of a COTS solution with a proven record in organizations of a similar type and scale to ESB,
— the solution must be capable of providing a secure means of extracting PDF files from inbound emails,
— integration with the relevant ESB systems (e.g. SAP — Financial Management, Microsoft Outlook — email, Easysoft — document storage),
— the solution should have the required associated workflow (e.g. Workflow can arise due to a mismatch of Invoice and PO).
Please note, if the principal contractor is not the supplier of the product — ESB retains the right to have annual license and maintenance contract directly with the product owner.
A full appreciation of the ESB company can be viewed at the following internet address: http://www.esb.ie
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from http://www.etenders.gov.ie/ using RFT ID 114749.
Provision of a Commercial Off-The-Shelf (COTS) Automated Invoice Data Capture and Processing Solution
1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The Contracting Entity will not accept responsibility for information relayed (or not relayed) via third parties;


Winner: Cogent Consulting UK Ltd