Public procurement notice: Contract Notice
Published: 2016-01-26
Buyer: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Country: UK
Region: Bristol, City of
Contract type: Services
Procedure: Restricted procedure
CPV classification: 35813000: Military boots
Estimated value: 2000000 GBP
Submission deadline: 2016-02-24
Award criteria: The most economic tender

Technical requirements: Military helmets. The Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT) has a future requirement to sustain Aircrew Protective Equipment for a period of 4-5 years commencing Jan. 17.
The equipment is used by aircrew flying battlefield support helicopters, providing each crewman with a bespoke MAHIS (Military Aircrew Helmet Impact Standard) compliant flight helmet integrated to a Faceshield Respirator (FSR) and a Manside System (comprising a CBRN Air Filter, Blower, Battery and Battery Interface assemblies). This equipment provides the equipped aircrew with a CBRN respirator system integrated with, but operating independently of the aircraft's systems.
The system was introduced into service in 2012 and equips 3 UK military formations, the current build standard was defined and frozen at the completion of the project's assessment phase (Apr. 2015). This contract is designed to maintain the availability of the system at this build standard. The main elements of the contract deliverables are:
c. Head Scanning — providing a head-scanning service to ensure that all aircrew requiring to be fitted with APED have their heads measured and data recorded to enable;
e. Ad hoc Provision of equipment required for qualification and flight testing, training development and delivery;
To note: The OEM is known to own patent (s) relating to the equipment, particularly with relevance to items c and d.
It is anticipated that the initial contract duration shall run from January 2017 until March 2021. The Authority shall have an irrevocable option to extend the contract for a further year until March 2022.
The Authority reserves the right to ask for an indemnity, parent company guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Authority will apply all the offences listed in Article 39 (1) of Directive 2009/81/EC (implemented as Regulation 23 (1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39 (2) of Directive 2009/81/EC (see also Regulation 23 (2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23 (1) and 23 (2) criteria are at: http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39 (1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39 (2) may be excluded from being selected to bid at the discretion of the Authority.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) The overall turnover of the business of the economic operator; and (ii) Where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. The Authority requests at least 2 years audited accounts (if available) or equivalent information to identify any significant financial trends. This information will be sought through a formal Pre-Qualification Questionnaire.
The estimated annual contract value is 500 000 GBP, if this is greater than 40 % of the supplier's turnover, the Authority reserves the right to exclude the supplier except where it can provide evidence showing it has sufficient economic and financial capacity.
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (d) A statement of the technicians or technical services available to the economic operator to: (i) Carry out the work under the contract, or (ii) Be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) A statement of the economic operator's: (i) Technical facilities; (ii) Measures for ensuring quality; (iii) Study and research facilities; and (iv) Internal rules regarding intellectual property; (i) A statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (n) A certificate: (i) Attesting conformity to quality management systems standards based on the relevant European standard; and (ii) From an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. The Authority will seek specific information to evaluate Technical capacity through a formal Pre-Qualification Questionnaire.