Public procurement notice: Contract Award Notice
Published: 2024-10-28
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72260000: Software-related services | 72266000: Software consultancy services
Award criteria: price, quality

Technical requirements: The procurement shall be carried out in accordance with the Public Procurement Act dated 17 June 2016 (LOA) and
public procurement regulations (FOA) FOR 2016-08-12-974. parts I and part III. The contract award will
be carried out in accordance with the procedure open tender contest cf. FOA § 13-1 (1).
The objective of the procurement is to ensure efficient and cost efficient licence management of locally
installed and cloud-based Microsoft and Adobe products to customers in the Procurement Co-operation on
Sunnmøre. Licence management shall include, but not be limited to, licence administration,
compliance, optimisation of licence use and strategic consulting, through Software Asset
Management (SAM), for all types of Microsoft and Adobe licenses that the organisation has.
Tenderers shall fill in the attached "Tilbudsskjema tildelingskriterier -
Licence management 2024" and submit as an annex to the tender in excel format. All fields on the tab
The "price form" marked with yellow shall be completed. Missing filling in the price fields can lead to
difficulty in assessing the tender offer, and the tender can then be rejected. Emphasis is put on the fact that
the estimates in the price form are not based on real need and are not binding for the customer. The estimates are
set in order to get comparable tenders.
All prices are excluding VAT, including all direct or indirect expenses and duties that could be incurred.
in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall
include all costs for the customer included in this competition. Costs that the tenderer knows
will be added, but not specifically stated in the tender, will be seen as included in the stated
Costs.

Tenderers shall give a price for software and licences (cost price/value+mark-up percentage) and a price for licence management services (annual fixed price). In addition price shall be given on an option for the purchase of any additional services. See the complete description of the price criteria in the tender documents.
Tenderers shall describe how they will comply with the requirements set for the delivery in point 3.2.
including its methodology for:
• Execution of licence management and consultancy assignments.
• achieving an optimised license portfolio
• achieving cost efficient systems.
• Licence accounts and licent tools
• User friendliness when ordering licences
The contracting authority will particularly focus on the evaluation:
• a systematic and proactive follow-up has been described.
• a clear description of how the tenderer will ensure the contracting authority the correct figures.
• if a clear process description is given, with the accompanying activities
• Whether clear routines are described for interaction, as well as role and responsibility matrix.
• To what degree the tenderer offers automated processes for extracting data.
• a clear description of how information security is safeguarded.

See the complete description in the tender documents.
Tenderers shall fill in the attached "Price form and competence overview - Licence management Microsoft
2024" and submit as an annex to the tender in excel format. All fields in the tab "Licence Managers'
competence" marked with yellow shall be completed. Missing filling of fields can lead to
difficulty in assessing the tender offer, and the tender can then be rejected.

The contracting authority will emphasise that the offered licence managers are well qualified and personally suited for the role of the customer ́s fixed point of contact. Certification level and solid practical experience from equivalent
licence management services will be emphasised. It will be particularly relevant if the offered license managers have
experience with licensing comparable municipalities/ICT cooperation of the same
size/complexity and experience with licences for primary and secondary schools and municipal health services.

See the complete description in the tender documents.


Number of bids: 2