Public procurement notice: Contract Notice
Published: 2018-04-20
Buyer: The ExtraCare Charitable Trust
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71530000: Construction consultancy services
Estimated value: 11000000 GBP
Submission deadline: 2018-05-21
Award criteria: The most economic tender

Technical requirements: The ExtraCare Charitable Trust was established in 1988 and operates retirement villages and smaller housing developments around their Midlands base and further south. They currently have more than 3 800 homes within Housing Schemes and Villages at different locations. These are available to older people in their local area for affordable rent, shared ownership and leasehold sale.
ExtraCare is procuring on behalf of itself or on behalf of other bodies where ExtraCare is providing a consultancy or advisory service for the development of extracare housing.
This procurement process will establish 3 Frameworks, one each for Architectural, Employer's Agent and Cost Management and Mechanical and Electrical Consultancy Services. The frameworks will run for a period of 8 years and will provide the required consultancy services for Extracare's programmes for refurbishment of existing schemes and the construction of new build retirement facilities.
Extracare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.
During the term of the framework that is being established for Architectural Services, Extracare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. Extracare expects to commission a new retirement village scheme every 9-12 months and one refurbishment scheme each year. The Architectural Services Framework will have a minimum of 3 appointed Consultants and the selection process for the allocation of commissions is set out in the framework agreement in the Invitation to Tender (ITT) documentation. The ITT will include a Schedule of Fees to be completed by selected Consultants, covering both new build and refurbishment services.
Consultants responding to this Notice will be required to download and complete a Selection Questionnaire. The completed questionnaire must then be uploaded to the procurement portal together with all requested supplementary documentation and any questionnaire response appendices. The closing date for the submission of documentation and associated requirements will be clearly identified on the portal.
ExtraCare will assess and score each submission and will select the 10 highest scoring consultants to tender for the framework. A minimum of the 3 highest scoring consultants at Tender Stage will be appointed to the framework.
Consultants who express interest in this framework by way of submission of a completed Selection Questionnaire must be able to demonstrate in their responses that they have appropriate knowledge and experience in respect of the services required for both new build and refurbishment works in respect of affordable housing and in particular with regard to retirement housing and extraCare schemes.
ExtraCare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.
During the term of the framework that is being established for Employer's Agent and Associated Services, ExtraCare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. ExtraCare expects to commission a new retirement village scheme every 9-12 months and one refurbishment scheme each year. The Employer's Agent Services Framework will have a minimum of 3 appointed Consultants and the selection process for the allocation of commissions is set out in the framework agreement in the Invitation to Tender (ITT) documentation. The ITT will include a Schedule of Fees to be completed by selected Consultants, covering both new build and refurbishment services.
Consultants responding to this Notice will be required to download and complete a Selection Questionnaire. The completed questionnaire must then be uploaded to the procurement portal together with all requested supplementary documentation and any questionnaire response appendices. The closing date for the submission of documentation and associated requirements will be clearly identified on the portal.
Extracare will assess and score each submission and will select the 10 highest scoring consultants to tender for the framework. A minimum of 3 highest scoring consultants at Tender Stage will be appointed to the framework.
The Employer's Agent Framework will include the provision of the following additional services — Clerk of Works, Principal Designer and Party Wall Surveyor. ExtraCare will expect any appointed Consultant to provide a single point of service delivery and to either have these additional skills in-house or be able to deliver them through a partnership with other subconsultants, as if they are in-house services. Consultants are required to identify in their Selection Questionnaire submission which of the above circumstances would apply. That declaration would not be considered to influence selection in any way.
Consultants who express interest in this framework by way of submission of a completed Selection Questionnaire must be able to demonstrate in their responses that they have appropriate knowledge and experience in respect of the services required for both new build and refurbishment works in respect of affordable housing and in particular with regard to retirement housing and extraCare schemes.
Extracare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.

Eligibility requirements: As set out in the Selection Questionnaire.

Award value: 11000000