Public procurement notice: Contract Award Notice
Published: 2023-06-14
Buyer: The Danish Patent and Trademark Office
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72000000 | 72200000 | 72263000: Software implementation services
Estimated value: 5616000 DKK
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
This tender regards the conclusion of a contract to the Danish Patent and Trademark Office ("Contracting Authority") regarding a solution for a trademark search tool to be used by the Contracting Authority.
This tender regards the conclusion of a contract to the Danish Patent and Trademark Office ("Contracting Authority ") regarding:
•	in its function as a governmental IP Office in relation to searches for identical and similar trademarks for the purpose of a likelihood of confusion assessments in the trademark examination process,
•	for a commercial use, in particular in relation to watch services, providing third parties with an overview of identical and similar trademarks filed in a specific period, as well as clearance searches providing third parties with an overview of identical and similar earlier trademarks.
a)	a trademark search tool capable of identifying identical and similar trademarks on the basis of a search in trademark data regarding trademark applications and registrations covering the jurisdiction of Denmark, including Danish Trademarks, International Registrations designating Denmark and/or the European Union and EU Trademarks (EUTM),
c)	an integration with the case handling system of the Contacting Authority for i.a. exchange of data in relation to searches performed in the search tool.
The contract includes the following option: the Contracting Authority may with a written notice of no less than six (6) months prior to expiry of the contract (or an extension of the contract) extend the contract for twelve (12) months subject to the terms and conditions applicable upon the date of the request for extension. The aggregate extension shall not exceed twenty-four (24) months.
For practical and financial reasons, the Contracting Authority has decided not to divide the contract into lots but to enter into contract with only one supplier.
The tender procedure will be completed as a negotiated procedure with prior call for competition pursuant to the Danish Public Procurement Act, section 61 (1)(1), a, since the needs of the Contracting Authority cannot be met without adaptation of already available solutions, that will need adaption to the Contracting Authority's technical platforms, conversion of data, integration with other IT systems, etc. The Contracting Authority reserves the right to award the contract based on the initial tenders and may therefore decide not to conduct negotiations meetings.
Deadline for application for prequalification is 15 September 2022 at 23:59. Expected notification of selection of applicants is 20 September 2022. Deadline for submission of initial tenders is 13 October 2022 at 23:59. If the Contracting Authority decides to conduct negotiations mettings, they will be held on 25 October 2022 – 26 October 2022. Deadline for submission of final tenders is 9 November 2022. Expected notification of award decision is 25 November 2022.
The tender documents will only be available at the electronic tendering system www.udbuddet.dk. All inquiries regarding this tender must be submitted in writing via the tendering system. For technical matters the Contracting Authority refers to the technical support of the tendering system.
The contract includes the following option: the Contracting Authority may with a written notice of no less than six (6) months prior to expiry of the contract (or an extension of the contract) extend the contract for twelve (12) months subject to the terms and conditions applicable upon the date of the request for extension. The aggregate extension shall not exceed twenty-four (24) months.
Applicants must declare that they do not find themselves subject to any of the below mentioned grounds for exclusion.
Applicants are excluded from participating in the tender procedure if they are subject to the grounds for exclusion laid down in sections 135-137 of the Danish Public Procurement Act (udbudsloven).


Winner: Coexya SAS
Award value: 5616000
Number of bids: 2