Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2021-04-27
Buyer: Northern Ireland Housing Executive
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48217100 | 48219300 | 48330000 | 48430000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
This contract is for the provision of a workforce management system to facilitate the Direct Labour Organisation (DLO) staff in undertaking their duties and support the response maintenance service provision to their customers. To improve the planning, monitoring, control and co-ordination of the tasks and activities required to provide the expected service level.
The initial 60-month contract may be extended for any period or periods up to an additional 24 months.
This contract is for the provision of a workforce management system to facilitate the Direct Labour Organisation (DLO) staff in undertaking their duties and support the response maintenance service provision to their customers. To improve the planning, monitoring, control and co-ordination of the tasks and activities required to provide the expected service level. A full description was provided in the tender documents available to all interested parties at the time of publication.
The initial 60-month contract may be extended for any period or periods up to an additional 24 months. This duration relates to the maximum contract period permissible under this contract.
The existing contract has an extension clause that allows for a further 24 months but the use of this clause will result in an increase in the contract value above the original OJEU contract award value of GBP 900 000. Any increase that results from the contract extension will not exceed 50 % of the original contract award value. To avail of the extensions the Housing Executive wishes to invoke Regulation 72(1)(b):
‘For additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor –
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50 % of the value of the original contract’.
The business area within the Housing Executive that uses the system procured via this procedure is currently undergoing a major strategic review that may have a significant impact on any procurement initiated as a result of the end of the existing contract.Replacing the current system in an uncertain environment and before this review is complete would cause significant inconvenience and could result in a contract that benefits neither the Housing Executive or a future contractor. To run a competition prematurely would also likely lead to a duplication of implementation costs not associated with an extension of the existing contract. Therefore the most viable, least disruptive and best value option is to extend the current contract in accordance with the existing contract conditions for a period of 24 months and review the procurement options again prior to the end of that period.


Winner: FSI FM Solutions Ltd