Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-03-05
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Services
CPV classification: 35125200: Time-recording system | 48217000 | 48400000 | 48410000 | 48440000
Estimated value: 200000000 GBP

Technical requirements: Primarily in the UK with some limited requirements overseas, including but not limited to UK MoD bases located overseas.
Crown Commercial Service (CCS) as the contracting authority is putting in place a Framework Agreement for the provision of Payroll, Human Resources (HR) and Finance Managed Services (PHRF), intended to be accessed by eligible Central Government and all other UK Public Sector bodies including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations.
This new PHRF framework (hereafter referred to as PHRF2) will replace the existing PHRF Framework Agreement (RM887) which came into existence on 2.12.2011 and is due to expire on the 1.12.2015 (hereafter referred to as PHRF).
This Framework Agreement is for the provision of Payroll / HR and Finance primarily as a managed service but some outsourced elements may be included for eligible wider public sector customers.
It is envisaged that a spectrum of services will be required to meet the diverse range of customer requirements and differing rates of adoption. Requiring the services to be available separately or integrated, ranging from bureau type helpdesk services with access to software, through to fully- managed, outsourced provision. It is envisaged that a range of suppliers and services will be required to meet these distinct requirements.
CCS wishes to carry out market engagement to test assumptions behind the above proposed services and shape the optimal structure to achieve the commercial aims of this procurement.
CCS may change both the scope and the structure of this framework procurement as a result of market and customer engagement.
CCS does not guarantee that a call for competition will definitely take place as a result of this Prior Information Notice.
In preparation for this procurement, CCS will engage with suppliers to establish the most appropriate commercial models and contracting terms to deliver best value.
In order to do this, market engagement and consultation will take place via a supplier workshop to be held in Norwich, UK. The workshop will be held on 22.3.2016. If you wish to become involved in this market engagement, please register using the CCS eSourcing Suite. Registration details can be found below. At the time of registration you will be able to provide a nominated single point of contact for attendance at this workshop. Please register your interest for this workshop by 5 pm on 18.3.2016.
Once the Supplier Workshop has been completed, or if you are unable to attend the Supplier Workshop on the specified date, any registered user of the eSourcing suite who has expressed an interest in the procurement, can provide additional, supplementary information via the eSourcing Suite messaging service until 5pm on Monday 11th April 2016 for it to be considered as part of the market engagement. The messaging service will facilitate all messages sent to you and from you in relation to this specific procurement. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-asupplier-through-the-crown-commercial-service-what-you-need-to-know
Note that, by registering for the eSourcing Suite in this way, you will then be in a position to express an interest in any future procurements run by Crown Commercial Service.
Once you have registered on the eSourcing Suite, a registered user can request access to the Market Engagement: RM1097 — Payroll, Human Resources (HR) and Finance Services. This is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk
Your email must clearly state: the name and reference for the Pre-Market Engagement; the name of the registered supplier; and the name and contact details for the registered individual sending the email.