Public procurement notice: Prior Information Notice With Call For Competition
Published: 2021-05-07
Buyer: Gildeskål Kommune
Country: NO
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 39132000 | 72252000: Computer archiving services | 79996100 | 92512000
Estimated value: 1400000 NOK
Submission deadline: 2021-06-09
Award criteria: The most economic tender

Technical requirements: Gildeskål Municipality would like to procure a new case and archive system. The municipality currently uses Ephorte and would like to go over to a cloud based system with user friendly solutions, and without many local adaptations.
The aim is to get a system for case management and archiving that gives better services for inhabitants, which is easier to use, less resource demanding to run, and which gives greater and more efficient data acquisition and documents.
The tender contest is initiated with a qualification phase. Only tenderers who fulfil the qualification requirements and who have been invited, will be able to submit a tender.
The contracting authority plans to invite three tenderers to submit a tender. If more than three qualified tenderers submit a request for participation in the contest, the contracting authority will select the tenderers on the basis of the selection critieria.
All invited tenderers will have their tenders evaluated. The tenders with the three best tenders, after the initial evaluation, will be invited to negotiations. Following the negotiations and any revised tenders, the final evaluation of the three tenders will be made and the contract will be awarded.
Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established.
• Foreign companies: verification showing that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Creditworthiness with no requirement for guarantees will be sufficient to meet the requirement.
Credit rating based on the most recent accounting figures. The rating must be carried out by a credit rating company with a license to conduct this service.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can document his economic and financial capacity by presenting other documentation considered suitable by the contracting authority.
It is a prerequisite that the offered systems follow Norwegian laws and regulations for case and archive systems.
The annex with the qualification requirements must be completed in its entirety. The list shows the requirements that must be fulfilled in order to be assessed in the contest. Tenders that lack one or several of the functionalities will be rejected, see 'tenders that include significant deviations to the procurement documents will be rejected in accordance with the public procurement regulations, section 24-8(1) b.'.
The contract will include a requirement concerning wages and work conditions, documentation and sanctions in accordance with the Wages and Working Conditions Regulation dated 8 February 2008 No 112.
Norwegian tenderers must submit a VAT certificate and a tax certificate upon request. This only applies if the chosen tenderer is Norwegian.
The tax certificate must not be older than 6 months old at the deadline for submitting a request for participation in the competition or tender.

Eligibility requirements: Requirement: Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established. Documentation: • Norwegian companies: Company registration certificate. • Foreign companies: verification showing that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Award value: 1400000