Public procurement notice: Contract Notice
Published: 2023-04-05
Buyer: FORSVARSMATERIELL [the Norwegian Defence Materiel Agency]
Country: NO
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 22455000 | 35123400 | 79716000
Estimated value: 40000000 NOK
Submission deadline: 2023-05-05
Award criteria: The most economic tender

Technical requirements: The Norwegian Defence Materiel Agency (NDMA) invites tenderers to participate in a contest for the procurement of the Ministry of Defence's identity cards (FD-ID), a high-security identity card for use in all of the defence sector.
The procurement will also cover sub-categories of identity cards for use in the defence sector. This includes, amongst other things, Medical Identity Cards and Veteran Identity Cards, etc. The contract can, in the long term, involve the production of other types of cards in accordance with FPVS' needs.
The procurement will be made through a negotiated procedure after a prior notice with prequalification of three tenderers.
The procurement includes raw cards, personification of cards, software, maintenance of the software, and consultancy services.
Software with maintenance and raw cards. The production is expected to be approx. 20,000 cards a year. The system must be able to handle approx. 500,000 cards.
Tenderers must be a legally established company, registered in a trade, professional, or company register in their country of origin or establishment.
Tax Certificates not older than six months from the application deadline. Tax certificates are defined as:
A credit assessment from a certified credit rating agency based on the most recent known accounting. The rating must not be older than 3 months.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, for example, if the tenderer is a newly established company, the tenderer can document his economic and financial position with any other document that the contracting authority deems suitable.
A description of the tenderer's organisation, and a statement of how many employees they have within each area
The tenderer and any sub-suppliers (including software suppliers) must therefore have an office in a country that Norway has a bilateral security agreement or security cooperation with.
Norwegian tenderers/sub-suppliers are to document this with a Norwegian company registration certificate.
Foreign tenderers are to document this with a certificate from a company register, trade register, or professional register that verifies that the sub-supplier is established in a country that Norway has security cooperation with.
Administration of cards and orders for cards for companies or organisations with a production of minimum 20,000 cards a year.
The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years.

Eligibility requirements: Qualification requirement 3: Tenderers must have the necessary economic and financial capacity to fulfil the contract. A credit rating of 'credit worthy' or equivalent will be sufficient to fulfil the requirement. Documentation requirement 3: A credit assessment from a certified credit rating agency based on the most recent known accounting. The rating must not be older than 3 months. The document must be marked as annex K3 credit rating. If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, for example, if the tenderer is a newly established company, the tenderer can document his economic and financial position with any other document that the contracting authority deems suitable.
Qualification Requirement 4: Tenderers must have sufficient staff to fulfil the contract. Tenderers must have competence within the following fields: Development, design, and personalisation of cards Further development/adaptation of the offered software Tenderers must have minimum three employees in each of the above-mentioned areas. Documentation requirement 4: A description of the tenderer's organisation, and a statement of how many employees they have within each area The document is to be marked as annex K4 staffing. Tenderers must offer personnel that are, or can be security cleared for Norwegian SECRET. The personnel stated here must be the same personnel as described in point K4. Qualification requirement 5: Tenderers must offer personnel that are, or can be security cleared for Norwegian SECRET. The personnel stated here must be the same personnel as described in point K4. Documentation requirement 5: Tenderers must substantiate that the offered personnel can be security cleared to SECRET. The documentation must be given in a separate annex marked annex K5 security clearance. Qualification requirement 6: Tenderers must be able to enter into a security agreement with FMA. The tenderer and any sub-suppliers (including software suppliers) must therefore have an office in a country that Norway has a bilateral security agreement or security cooperation with. Documentation requirement 6: Norwegian tenderers/sub-suppliers are to document this with a Norwegian company registration certificate. Foreign tenderers are to document this with a certificate from a company register, trade register, or professional register that verifies that the sub-supplier is established in a country that Norway has security cooperation with. The security agreement will, as a starting point, be signed after the contract has been signed. Qualification requirement 7: Experience with the offered technology. Tenderers have good experience with the offered card administration system. Good experience means experience from deliveries with the following qualities: Administration of cards and orders for cards for companies or organisations with a production of minimum 20,000 cards a year. Production set-up with complex security challenges and access structure. Where the delivered systems were based on the same main product that is offered now. Documentation requirement 7: The tenderer's description of equivalent completed deliveries with the offered technology. The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years. The description must include a statement of: A brief description of the assignment The value of the assignment Date Contact person at the customer (name, telephone number and email address). It is the tenderer's responsibility to document relevance through the descriptions. The description must not exceed two A4 pages. Font size 12, font Times New Roman. Other text will be cut off. The document is to be marked as annex K7 experience. Qualification requirement 8: Experience with the delivery of raw cards. Tenderers must have good experience with the delivery of raw cards with complex security elements. Documentation requirement 8: The tenderer's description of assignments that show that the requirements are met. The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years. The description must include a statement of: A brief description of the assignment The value of the assignment Date Contact person at the customer (name, telephone number and email address). It is the tenderer's responsibility to document relevance through the descriptions. The description must not exceed two A4 pages. Font size 12, font Times New Roman. Other text will be cut off. The document is to be marked as annex K8 experience with the delivery of raw cards. Qualification requirement 9: Experience with the personalisation of cards. Tenderers must have good experience from the personalisation of cards. Documentation requirement 9: The tenderer's description of assignments that show that the requirements are met. The descriptions must, as a minimum, include: The tenderer's most relevant deliveries in the last 5 years. The description must include a statement of: A brief description of the assignment The value of the assignment Date Contact person at the customer (name, telephone number and email address). It is the tenderer's responsibility to document relevance through the descriptions. The description must not exceed two A4 pages. Font size 12, font Times New Roman. Other text will be cut off. The document is to be marked with annex K9 experience with the personalisation of cards. Qualification requirement 10: Experience with security framework. Tenderers must document use of the security framework for the service delivery. For example NIST SP 800-53 Rev 5 or the ISO 27000-series. Documentation requirement 10: Tenderers are asked to document with examples of security frameworks that were followed. The examples can be generic. Qualification requirement 11: Tenderers must have a good quality assurance system. Documentation requirement 11: If a tenderer is certified in accordance with ISO 9001 or equivalent standard, attach a copy of a valid certificate issued by an accreditation body that certifies that the tenderer's quality management system is in accordance with such a standard. If a tenderer is not certified in accordance with such a standard, a description of the tenderer's quality management system must be submitted. The certificate/described system must cover all the areas and activities that will be involved in the deliveries under this contract. The contracting authority reserves the right to inspect the quality management that the tenderer will use, either themselves or via the use of a competent public body in the country where the tenderer is established. Qualification requirement 12: Tenderers must have implemented a good management system for information security. Documentation requirement 12: If a tenderer is certified in accordance with ISO 27001 or equivalent standard, a copy is to be submitted of a valid certified issued by an accreditation body that certifies that the tenderer's management system is in accordance with such a standard. If a tenderer is not certified in accordance with such a standard, a description must be submitted of the tenderer's management system for information security. Qualification requirement 13: Tenderers must have a good environment management system. Documentation requirement 13: A description of environmental measures that have been implemented in the business. If a tenderer is certified in accordance with ISO 14001 or equivalent standards, it is sufficient to present a copy of a valid certificate. The description must be given in a separate annex marked annex K131 environment management system. Qualification requirement 14: Tenderers must take social and ethical responsibility. Documentation requirement 14: Tenderers must accept 'Annex 5 Ethical Self-Declaration for Suppliers to the Ministry of Defence with Underlying Departments'. Tenderers accept Annex 6 when they submit a qualification request.

Award value: 40000000