Public procurement notice: Contract Award Notice
Published: 2022-07-12
Buyer: Danish Ministry of Defence Acquisition and Logistics Organisation
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 34932000 | 35722000 | 38115000 | 38115100 | 50660000
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
DALO has decided to digitalize its contracts and procurement documents through a Contract Creation System.
DALO is looking for a standard solution for Contract Creation delivered either as Software as a Service (SaaS) or as software components to be installed in DALO’s closed internal IT-infrastructure.
Through a software supported clause library, modular set up and wizard, the Contract Creation System shall support DALO’s different document types and the overall user experience of the Sourcing Managers when creating contracts and other procurement documents.
DALO intends to streamline and automate its ways of working with Contract Creation. DALO has decided to digitalize its contracts and procurement documents through a Contract Creation System. The Contract Creation System that DALO has decided to purchase will not replace another Contract Creation System, as Contract Creation is not digitalized in a software solution at DALO today. The focus is to support all of DALO’s business needs in relation to Contract Creation driven by the requirements in the respective departments Legal and Acquisition & Contracting as well as the operational functions.
Through a software supported clause library, the Contract Creation System shall support DALO’s different document types ranging from very complex documents to very simple documents. The Contract Creation System shall support DALO’s documents in both complexity and volume, as some of the documents are very complex and the DALO, as of today, has approximately 125 different templates that needs to be aligned to the extent possible and structured in a modular setup based on one combined clause library.
The Contract Creation System will be used holistically across DALO by the different departments, but the primary users will be employees in Legal and Acquisition & Contracting. The Contract Creation System should be able to support the Contract Creation phase, including initiation and completion of first draft, internal review and authoring as well as negotiation with Third Party Users and signing of the contracts. Additionally, the Contract Creation System shall also fulfil a number of general requirements which cover the general use of the Contract Creation System.
It is of great importance to DALO, that the Contract Creation System besides automating the back end part of contract creation also provides a user interface, capabilities and support so as the primary users will have a user-friendly experience of working with the system.
The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.
DALO has decided to terminate the tender for a Contract lifecycle management (CLM) solution without an award.
-	formal errors in the recived applications from several candidates, would have prevented effective competition during the ensuing tender procedure, and that
-	the groups of enterprises described in the contract notice, section II.2.9) did not re-flect the candidates who actually submitted applications for participation, which showed that the chosen model for selection of candidates was unsuitable.
DALO expects to initiate the new tender for a Contract lifecycle management (CLM) solution medio September 2022.
Pursuant to the Danish Consolidation Act no. 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the noti-fication includes an account of the reasons for the decision.