Public procurement notice: Contract Notice
Published: 2016-12-22
Buyer: Buckinghamshire New University
Country: UK
Region: Buckinghamshire CC
Contract type: Services
Procedure: Restricted procedure
CPV classification: 50700000 | 79710000: Security services | 79993100 | 90911000
Estimated value: 10000000 GBP
Submission deadline: 2017-01-19
Award criteria: Price, Quality

Technical requirements: Price
Quality
The University is seeking to appoint a single Facilities Management Provider (‘Contractor’) to provide a range of hard and soft facilities management services at High Wycombe, Uxbridge and Aylesbury.
1.1 Buckinghamshire New University is a modern university, offering a wide range of graduate and post graduate courses and driving professional and creative excellence characterised by a commitment to delivering an outstanding student experience. The vision at Bucks is to be a leading influence, shaping higher education for the benefit of its students and their chosen industries. Within a welcoming and supportive environment, the University delivers high-quality scholarship, focused research and professional practice.
1.2 The University's mission is to put its students first and work responsively to inspire and nurture talent for a range of careers. To achieve this Bucks collaborates with a variety of partners regionally, nationally and internationally to ensure that its graduates are ready for the world of work, and that Bucks is able to meet the current and future demands of employers.
1.3 The University's applied research and knowledge transfer activities inform its curriculum, enable notable outputs and develop the opportunity for employer engagement. This partnership approach keeps Bucks relevant and ensures students are prepared for the real life challenges of the 21st century workplace.
— High Wycombe Campus forms the core of the University's premises and is where the majority of undergraduate courses are taught. This location offers dance and drama studios, production suites, and the impressive library which is housed over four floors in the University's flagship building, The Gateway. The High Wycombe Campus is also home to craft workshops, lecture theatres, the Students' Union and the Human Performance, Exercise and Wellbeing Centre.
— Uxbridge, West London is home to the University's prestigious nursing and healthcare practice courses and offers students an exceptional learning environment. The campus provides students with a range of specialist equipment, high tech simulation suites and learning facilities.
— University Campus Aylesbury Vale (UCAV) is a new campus in the heart of Aylesbury. Bucks have partnered with Aylesbury Vale District Council and Buckinghamshire Education, Skills and Training to build this 16 500 000 GBP education centre. UCAV provides a range of professional short courses while students are able to enjoy a waterside location in the town centre.
— Brook Street Student Residences is situated 5 minutes walk away from the High Wycombe Campus. Brook Street consists of 396 rooms grouped into flats of between six and ten bedrooms and 3 studios.
— Hughendon Student Village Residences consists of 402 en-suite rooms and 12 en-suite studio rooms grouped in flats of six bedrooms approximately a 15 minute walk from the High Wycombe Campus.
— Windsor House Residences is located right in the centre of High Wycombe and just a five minute walk from the University. There are 63 en suite rooms and 9 studios at Windsor House.
3.1 The University's current Facilities Management (FM) contract is due to expire on 31.7.2017. The University wishes to award a 3 year contract with option to extend a further 2 x 12 months, subject to satisfactory Contractor performance.
— Hard FM services at Brook Street and Hughendon student residences including reactive maintenance and undertaking statutory and health & safety inspections, tests and checks;
3.3 Full details of the Services and the locations at which they are required are set out in the Services Information.

Eligibility requirements: In accordance with the Crown Commercial Service Selection Questionnaire which is available on Intend along with the Authority's chosen minimum requirements and evaluation methodology. Details of up to three contracts, in any combination from either the public or private sector, voluntary, charity or social enterprise (VCSE) that are relevant to our requirement. VCSEs may include samples of grant-funded work. Contracts for supplies or services should have been performed during the past three years. Works contracts may be from the past five years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. Consortia bids should provide relevant examples of where the consortium has delivered similar requirements. If this is not possible (eg the consortium is newly formed or a Special Purpose Vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or Special Purpose Vehicle (three examples are not required from each member). Where the Supplier is a Special Purpose Vehicle, or a managing agent not intending to be the main provider of the supplies or services, the information requested should be provided in respect of the main intended provider(s) or sub-contractor(s) who will deliver the contract. In accordance with the Crown Commercial Service Selection Questionnaire which is available on InTend along with the Authority's chosen minimum requirements and evaluation methodology. The Authority requires demonstration of the organisation's economic/financial standing through the following: (Further details are available from the Supplier Qualification document.) a) A copy of its audited accounts for the most recent 2 years. b) A statement of the turnover, profit and loss account/income statement, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading for the organisation. c) If a candidate chooses to submit a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position. d) If a candidate decides to demonstrate financial standing using alternative means of demonstrating financial status if any of the above are not available (eg Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). In accordance with the Crown Commercial Service Sleection Questionnaire which is available on InTend along with the Authority's chosen minimum requirements and evaluation methodology. Details of up to three contracts to be provided, in any combintation from either the public or private sector; voluntary, charity or social enterprise (VCSE) that are relevant to our requirement. VCSEs may include samples of grant-funded work. contract for supplies or servcies should have been performed during the past three years. Works contracts may be from the past five years. The named contract provided should be able to provide written evidence to confirm the accuracy of the information provided. Consortia bids should provide relevant examples of where the consortium has delivered similar requirements. If this is not possible (eg the consortium is newly formed or a Special Purpose Vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or Special Purpose Vehicle (three examples are not required from each member). Where the Supplier is a Special Purpose Vehicle, or a managing agent not intending to be the main provider of the supplies or servcies, the information requested should be provided in respect of the main intended provider(s) or sub-contractor(s) who will deliver the contract. Where the supplier intents to sub-contract a proportion of the contract, please demonstrate how healthy supply chains have been maintained in the past with sub-contractors. Evidence should include, but is not limited to, details of supply chain management tracking systems to ensure performance of the contract and including prompt payment or membership of the UK Prompt Payment Code (or equivalent schemes in other countries).
In accordance with the Crown Commercial Service Selection Questionnaire which is available on InTend along with the Authority's chosen minimum requirements and evaluation methodology. The Authority requires demonstration of the organisation's economic/financial standing through the following: (Further details are available from the Supplier Qualification document.) a) A copy of its audited accounts for the most recent 2 years. b) A statement of the turnover, profit and loss account/income statement, balance sheet/statement of financial position and statement of cash flow for the most recent year of trading for the organisation. c) If a candidate chooses to submit a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position. d) If a candidate decides to demonstrate financial standing using alternative means of demonstrating financial status if any of the above are not available (eg Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
In accordance with the Crown Commercial Service Sleection Questionnaire which is available on InTend along with the Authority's chosen minimum requirements and evaluation methodology. Details of up to three contracts to be provided, in any combintation from either the public or private sector; voluntary, charity or social enterprise (VCSE) that are relevant to our requirement. VCSEs may include samples of grant-funded work. contract for supplies or servcies should have been performed during the past three years. Works contracts may be from the past five years. The named contract provided should be able to provide written evidence to confirm the accuracy of the information provided. Consortia bids should provide relevant examples of where the consortium has delivered similar requirements. If this is not possible (eg the consortium is newly formed or a Special Purpose Vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or Special Purpose Vehicle (three examples are not required from each member). Where the Supplier is a Special Purpose Vehicle, or a managing agent not intending to be the main provider of the supplies or servcies, the information requested should be provided in respect of the main intended provider(s) or sub-contractor(s) who will deliver the contract. Where the supplier intents to sub-contract a proportion of the contract, please demonstrate how healthy supply chains have been maintained in the past with sub-contractors. Evidence should include, but is not limited to, details of supply chain management tracking systems to ensure performance of the contract and including prompt payment or membership of the UK Prompt Payment Code (or equivalent schemes in other countries).