Public procurement notice: Contract Notice
Published: 2016-11-09
Buyer: Sykehuset Østfold HF (Østfold Hospital)
Country: NO
Region: Sør-Østlandet
Contract type: Services
Procedure: Open procedure
CPV classification: 34114122 | 34121000: Buses | 34900000 | 60000000 | 60112000
Submission deadline: 2016-12-20
Award criteria: The most economic tender

Technical requirements: Østfold Hospital c/o the division for purchasing and contracts hereby extends an invitation to a competition for entry into an operational agreement regarding the hire of Health Express and buses.
The operational agreement shall cover the at any given time need for health express and bus at Østfold Hospital during the agreement period.
Østfold Hospital (hereafter called the Contracting Authority) offers patient journeys with the use of specially fitted out buses. The service shall be executed by 1 tenderer, it is expected that the buses will primarily be manned by permanent staff (health personnel and drivers). Both of the buses shall be specially built for patient journeys, have high comfort and a toilet. The chosen tenderer shall carry out the work in a professional and attentive manner according to the signed contract and within the framework of the regulations, safety and control regulations that apply to the branch.
The specially adapted tour bus equipped as a transport ambulance with stretcher/wheelchair lift. The bus will be serviced by authorised health personnel (employees of Østfold Hospital) in addition to drivers employed by the tenderer.
— Medical compartment: In the back of the bus there shall be a section that has space for stretchers.
Tour bus without stretchers, but comfortable seats. The bus should be serviced by authorised health personnel and a driver, both of whom are employed by the tenderer.
The final design of the buses shall occur in collaboration with the Contracting Authority after the contract is signed.
The duration of the contract will be five years with the Contracting Authority having the unilateral right to extend for 1 year + 1 year.
The buses shall travel in traffic daily on agreed routes, from Monday to and including Friday, all business days. The buses shall stop at agreed stop locations according to the at any given time applicable route timetable.
It is the Contracting Authority that manages the buses during the contract period. Other patient journey offices can use available capacity on return journeys.
The Contracting Authority has a route timetable per route, where start and stop times appear. Changes can occur for the starting location and times/consumption. Availability of bus personnel during the day: 6:30 — 17:30. The Contracting Authority retains the right to change routes and route timetables, including extending routes to other health companies in the South East Health Region.
The Contracting Authority retains the right to trigger the option on an additional one health bus during the agreement period. The option can be trigged during the first year of the agreement, with a delivery deadline 6 months after notice is given.
The Contracting Authority retains the right to trigger the option on an additional 1 health bus during the agreement period. The option can be trigged during the first year of the agreement, with a delivery deadline 6 months after notice is given.
The certificate must not be more than 6 months from the tender deadline. Any arrears must be explained / justified.
o Foreign tenderers must submit equivalent confirmation or self-declaration that government taxes and fees have been paid in the country where the tenderer has their place of business.

Eligibility requirements: Tenderers shall submit a VAT certificate and tax certificate. o Tax and VAT certificate. The certificate must not be more than 6 months from the tender deadline. Any arrears must be explained / justified. o Foreign tenderers must submit equivalent confirmation or self-declaration that government taxes and fees have been paid in the country where the tenderer has their place of business. Tenderers shall have an ethically responsible company. o If the tenderer has been convicted in the last 5 years for corruption, fraud or money laundering, or is guilty of criminal offences concerning professional conduct, the judgement and subject matter must be accounted for. o Tenderers shall submit a signed self-declaration. The tenderer must be a legally established company. o Norwegian tenderers must provide an updated Company Registration Certificate. o Foreign tenderers must provide certificate(s) of statutory registration in the country where the business is established. The tenderer shall/will meet the requirements of Norwegian legislation with regard to health, safety and the environment (HSE). o HSE self-declaration (in accordance with Annex 6) stating that the tenderer fulfils, or at least will fulfil by the time the contract is awarded, statutory requirements in Norway relating to health, safety and environment. The self-declaration must be countersigned by 1 of the company's employees (does not apply for supplies). The tenderer shall have sufficient economic and financial solidity to fulfil the contractual obligations. o Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than 6 months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o The credit rating shall, as a minimum, include the accounting figures for 2014. Tenderers are themselves responsible for checking their own rating so that the necessary documentation is enclosed with the tender, see the next point. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last 2 years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company. Tenderers shall have competence and experience within the relevant service and shall have carried out assignments of the same nature, complexity/degree of difficulty and extent/size. o A short description of the tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o Documentation on education and professional qualifications for the company in general. o A list of the principal and most relevant services/deliveries the last 3 years, containing information of value and date, as well as the name of the public or private recipient. Tenderers shall have adequate capacity and implementation ability related to the contractual obligations. o A statement of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years. o If a tenderer intends to engage sub suppliers, a commitment statement shall be enclosed that confirms that the tenderer has access to the necessary resources during the entire contract period. o A report of the implements, machinery, tools, materials or technical equipment at the disposal of the tenderer for execution of the agreement. The tenderer shall have a well-functioning quality system suited to the content of the contract. o An account of the tenderer's quality assurance system/management system, at a minimum including a general description of the system's content, with an overview of inspection plans and check lists that are relevant for this contract. o Procedures to ensure that the passenger receives the service he/she requires in accordance with the laws and regulations. o Routines for settlement (monthly settlement). o Routines for deviation for handling of deviations, correction of errors and defects etc. The tenderer must have procedures to carry out the assignment in an environmentally appropriate manner. o An account of existing procedures or valid certificates from third party verified systems (for example: Miljøfyrtårn [Eco-lighthouse programme] ISO 14001, EMAS).
The tenderer shall have sufficient economic and financial solidity to fulfil the contractual obligations. o Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than 6 months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o The credit rating shall, as a minimum, include the accounting figures for 2014. Tenderers are themselves responsible for checking their own rating so that the necessary documentation is enclosed with the tender, see the next point. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last 2 years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company.
Tenderers shall have competence and experience within the relevant service and shall have carried out assignments of the same nature, complexity/degree of difficulty and extent/size. o A short description of the tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o Documentation on education and professional qualifications for the company in general. o A list of the principal and most relevant services/deliveries the last 3 years, containing information of value and date, as well as the name of the public or private recipient. Tenderers shall have adequate capacity and implementation ability related to the contractual obligations. o A statement of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years. o If a tenderer intends to engage sub suppliers, a commitment statement shall be enclosed that confirms that the tenderer has access to the necessary resources during the entire contract period. o A report of the implements, machinery, tools, materials or technical equipment at the disposal of the tenderer for execution of the agreement. The tenderer shall have a well-functioning quality system suited to the content of the contract. o An account of the tenderer's quality assurance system/management system, at a minimum including a general description of the system's content, with an overview of inspection plans and check lists that are relevant for this contract. o Procedures to ensure that the passenger receives the service he/she requires in accordance with the laws and regulations. o Routines for settlement (monthly settlement). o Routines for deviation for handling of deviations, correction of errors and defects etc. The tenderer must have procedures to carry out the assignment in an environmentally appropriate manner. o An account of existing procedures or valid certificates from third party verified systems (for example: Miljøfyrtårn [Eco-lighthouse programme] ISO 14001, EMAS).