Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-06-14
Buyer: Thames Valley Police
Country: UK
Contract type: Services
CPV classification: 30200000 | 30230000 | 30233000 | 32231000 | 32234000
Estimated value: 2000000 GBP

Technical requirements: Thames Valley Police is seeking a suitable provider for a fully managed digital interview recording system (DIR) including, hardware, software, storage services and supporting media. Software and/or storage maybe cloud based or within the police datacenters or on a standalone (networked) holding server. Key requirements are:
— a fully managed end to end digital recording solution including hardware, software, storage and managed service for support and maintenance,
— recording from portable devices shall allow a copy of the interview to be burned to a disk or uploaded to a central repository.
Thames Valley Police is seeking a suitable provider for a fully managed digital interview recording system (DIR) including, hardware, software, storage services and supporting media. Key requirements are:
— a fully managed end to end digital recording solution including hardware, software, storage and managed service for support and maintenance,
— recording from portable devices shall allow a copy of the interview to be burned to a disk or uploaded to a central repository. Interested organisations must be registered on Bluelight with up-to-date contact details.
Key requirements DIR solution shall import metadata from TVP's custody system and export start and end dates and time of the interview to the custody system. possible to convert these formats to other formats e.g. consumer CD and DVD players. Provide a search facility-Set a retention period for each file in accordance with the code of practice on management of police information.
To participate, interested parties (including SMEs, social enterprises, voluntary or community organisation) must be registered on Bluelight with up-to-date contact details to include company name and email. Key requirements are:
— allow the user to input metadata relating to the type of interview and the interviewee (and their representatives),
— where the interviewee is in custody, the DIR solution shall import metadata from TVP's custody system, and export start and end date and time of the interview to the custody system,
— configured so that it can be assessed to prove that no tampering of the recording is possible during the recording,
— configured so that audio and audio/visual recordings must be created using open, non-proprietary standard formats. It must also be possible to convert these formats to other formats to allow files to be played by a wide audience using freely available software and consumer CD and DVD players,
— allow the user to be able to insert bookmarks at key points of interest in the interview file during recording or after the interview has been recorded,
— have a facility to create a CD or DVD from digital interview files which is playable on domestic media players,
— allow users to transcribe recorded interviews, using headphones, from any desktop computer connected to the force network,


Award value: 2000000