Public procurement notice: Contract Notice
Published: 2018-06-14
Buyer: Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 60411000
Estimated value: 4000000 GBP
Submission deadline: 2018-07-17
Award criteria: The most economic tender

Technical requirements: The British Forces Post Office (BFPO), part of the Defence Equipment and Support (DE and S) within the Ministry of Defence (MoD), provides a worldwide postal service to Permanent Joint Operating Bases and fixed base locations, as well as HM Ships and support to Operations and Exercises. The organisation is now considering the requirement for provision of services for the secure conveyance for HM Forces Mail, post September 2018. The Mail (letters and cards, large letters, small packets, and parcels up to 30 Kgs in weight) would be despatched by BFPO in mail bags for both an Outbound service and an Inbound service (although it should be noted that not all Locations require an inbound service): the former would be a service that commences at either London Heathrow or London Gatwick; and the latter, a service that concluded at either London Heathrow or London Gatwick.
Where a tenderer is successful in bidding for more than 1 lot, the Authority reserves the right to award a contract combining those lots.
Listed below are all of the current locations (Lots) requiring a mail conveyance service, and an indicative yearly value of the mail sent to each destination. A “0 GBP” value means that although no mail has been flown in the past 12 months, a requirement to convey mail to that location still exists.
Tenderers must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.:
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Eligibility requirements: Tenderers must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.: — Department for Transport (DfT), — Civil Aviation Authority (CAA),

Award value: 4000000