Public procurement notice: Contract Notice
Published: 2016-09-14
Buyer: Ministry of Transport and Comunication — Macedonia
Country: MK
Region: Skopski
Contract type: Services
Procedure: Open procedure
CPV classification: 72262000: Software development services
Estimated value: 6650000 MKD
Submission deadline: 2016-09-28
Award criteria: Lowest price

Technical requirements: Service for the preparation of a software solution for young married couples and people in social risk, software solution for sale and leasing of business premises with electronic public bidding and software solution for implementation of a system for issuing, recording and control of the system of ADR certificates.
As part of its bid, the economic operator is obliged to provide a bid guarantee in the amount of 3 % of the total value of the bid, without VAT.
The bid guarantee shall be in the form of a bank guarantee. All banks are acceptable to the contracting authority.
The bid guarantee shall also be submitted in original form in procedures conducted electronically. Scanned bud guarantees/copies of bid guarantees shall not be accepted /the guarantee can be submitted in paper form in the manner determined by the deadline for submission of bids. If the guarantee is available in the original electronic form/ electronic guarantee / it shall be attached via the ESPP along with the bid and the supporting documents.
The guarantee must have validity period of at least 14 days from the day the validity period of the bid expires. Any bid that does not include a bid guarantee, or includes a bid guarantee that is not in accordance with the requirements in the tender documentation, shall be rejected by the contracting authority as unacceptable.
In exceptional cases, the contracting authority may ask tenderers to extend the validity period of the tender guarantee.
The bid guarantee of the unsuccessful economic operators shall be returned within 7 days following the signing of the contract with the most favourable economic operator.
The bid guarantee of the economic operator whose bid was selected as most favourable shall be returned after the bidder has signed the public procurement contract and submitted a guarantee for quality performance of the contract.
The bid guarantee shall be submitted in the filing office of the Ministry of Transport and Communications by the day and hour defined as final for submission of bids.
The condition for signing a contract with the most advantageous economic operator is the provisioning of a guarantee for high-quality performance of the contract in the amount of 10 % of the value of the public procurement contract.
The guarantee for high-quality performance of the contract should be submitted in original form. Performance guarantee the most favourable bidder chosen shall submit to the Contracting Authority within 10 working days after signing the contract.
The performance guarantee shall be submitted within the specified period, and by mail or in person at the headquarters of the contracting authority.
Group of tenderers shall also have the right to submit a tender without the obligation to be associated in the appropriate legal form.
2.1.1. The contracting authority shall exclude from the procedure for awarding a public procurement contract any economic operator:
— Against which an effective Court decision for participation in criminal organization, corruption, fraud or money laundering was rendered in the past 5 years;

Eligibility requirements: 2.1.1. The contracting authority shall exclude from the procedure for awarding a public procurement contract any economic operator: — Against which an effective Court decision for participation in criminal organization, corruption, fraud or money laundering was rendered in the past 5 years; — To which a secondary penalty — ban on participation in public call procedures, awarding public procurement contracts and contracts on public-private partnership has been pronounced; — To which a secondary penalty — temporary or permanent prohibition to perform a certain activity has been pronounced; — Which is in bankruptcy or liquidation procedure; — Which has unsettled taxes, contributions and other public duties, unless it is allowed to make deferred payment of such taxes, contributions and other public duties in compliance with the separate regulations and pays them regularly; — To which a misdemeanour sanction — ban on performance of profession, activity or responsibility, i.e. temporary ban on the performance of particular activity has been pronounced; and — Which gives false data or does not submit data requested by the contracting authority. 2.1.2. In order to evidence its capacity, the economic operator shall provide and submit the following documents: — Statement by the economic operator that no effective Court decision for participation in criminal organization, corruption, fraud or money laundering was rendered in the past 5 years; — Statement by the competent authority, that no bankruptcy procedure has been initiated; — Statement by the competent authority, that no liquidation procedure has been initiated; — Statement on settled taxes, contributions and other public duties by the competent authority in the country where the economic operator is registered; — Statement from the Register of Penalties for Crimes Committed by Legal Persons that no secondary penalty — ban has been pronounced for participation in invitation to public call procedures, awarding of public procurement contracts or private-public partnership contracts; — Statement from the Register of Penalties for Crimes Committed by Legal Persons that no secondary penalty — temporary or permanent interdiction on carrying out particular business activity has been pronounced; — Statement that no misdemeanour sanction — interdiction on carrying out profession, activity or responsibility, i.e. temporary interdiction on carrying out particular business activity, has been pronounced with an effective Court decision. 2.3.3 The economic operator shall prove the fulfilment of the minimum requirement in sub-items 2.3.1 and 2.3.2 by submitting: — Balance sheet and income statement certified by a competent authority, i.e. audited balance sheet and income statement or extracts form the balance sheet and income statement in cases when the publication of the balance sheet and income statement has been prescribed by law in the country where the economic operator is registered for the past 3 financial years (2013, 2014 and 2015). 2.3.1. In order to qualify as capable of fulfilling the public procurement contract in terms of its economic and financial status, the economic operator should meet the following minimum requirements: — To have a positive result from the normal operation conducted in each of the last three (3) years: 2013, 2014 and 2015. 2.3.2. If the economic operator performs the activity for a period of less than 3 years, a minimum requirement for determining the economic and financial status of the economic operator is that it has achieved the requirement of sub-item 2.3.1 in the years for which data are available. 2.4.1. In order to qualify as capable of implementing the public procurement contract in terms of its technical and professional capability, the economic operator should meet the following minimum requirements: — The economic operator should have experience in implementation of at least three (3) projects in the information technology area of the same or similar type as the required system in the last three (3) years; — The economic operator should have experience in implementation of at least one (1) project on interoperability for connection and data exchange in the state institutions in the past three (3) years; — The economic operator should provide experienced and competent team members who will be engaged to carry out the subject of the contract in accordance with the defined services, consisting of at least ten (10) members, of whom at least 3 (three), with the following qualifications: а) One (1) Project Manager with at least ten (10) years of experience who should own a PMP certificate or equivalent; b) 2 (two) system administrators: — The economic operator for the subject of the procurement should ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application. — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates cannot be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A copy of a valid contract/document with the European Commission for an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission or the economic operator should submit a certificate/contract with a national agency defined by the European Commission for the Republic of Macedonia to use an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application. 2.4.2. The economic operator proves the fulfilment of the minimum requirements of sub-item 2.4.1 by submitting: — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application.
2.3.3 The economic operator shall prove the fulfilment of the minimum requirement in sub-items 2.3.1 and 2.3.2 by submitting: — Balance sheet and income statement certified by a competent authority, i.e. audited balance sheet and income statement or extracts form the balance sheet and income statement in cases when the publication of the balance sheet and income statement has been prescribed by law in the country where the economic operator is registered for the past 3 financial years (2013, 2014 and 2015). 2.3.1. In order to qualify as capable of fulfilling the public procurement contract in terms of its economic and financial status, the economic operator should meet the following minimum requirements: — To have a positive result from the normal operation conducted in each of the last three (3) years: 2013, 2014 and 2015. 2.3.2. If the economic operator performs the activity for a period of less than 3 years, a minimum requirement for determining the economic and financial status of the economic operator is that it has achieved the requirement of sub-item 2.3.1 in the years for which data are available.
2.3.3 The economic operator shall prove the fulfilment of the minimum requirement in sub-items 2.3.1 and 2.3.2 by submitting: — Balance sheet and income statement certified by a competent authority, i.e. audited balance sheet and income statement or extracts form the balance sheet and income statement in cases when the publication of the balance sheet and income statement has been prescribed by law in the country where the economic operator is registered for the past 3 financial years (2013, 2014 and 2015).
2.3.1. In order to qualify as capable of fulfilling the public procurement contract in terms of its economic and financial status, the economic operator should meet the following minimum requirements: — To have a positive result from the normal operation conducted in each of the last three (3) years: 2013, 2014 and 2015. 2.3.2. If the economic operator performs the activity for a period of less than 3 years, a minimum requirement for determining the economic and financial status of the economic operator is that it has achieved the requirement of sub-item 2.3.1 in the years for which data are available.
2.4.1. In order to qualify as capable of implementing the public procurement contract in terms of its technical and professional capability, the economic operator should meet the following minimum requirements: — The economic operator should have experience in implementation of at least three (3) projects in the information technology area of the same or similar type as the required system in the last three (3) years; — The economic operator should have experience in implementation of at least one (1) project on interoperability for connection and data exchange in the state institutions in the past three (3) years; — The economic operator should provide experienced and competent team members who will be engaged to carry out the subject of the contract in accordance with the defined services, consisting of at least ten (10) members, of whom at least 3 (three), with the following qualifications: а) One (1) Project Manager with at least ten (10) years of experience who should own a PMP certificate or equivalent; b) 2 (two) system administrators: — The economic operator for the subject of the procurement should ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application. — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates cannot be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A copy of a valid contract/document with the European Commission for an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission or the economic operator should submit a certificate/contract with a national agency defined by the European Commission for the Republic of Macedonia to use an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application. 2.4.2. The economic operator proves the fulfilment of the minimum requirements of sub-item 2.4.1 by submitting: — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application.
2.4.1. In order to qualify as capable of implementing the public procurement contract in terms of its technical and professional capability, the economic operator should meet the following minimum requirements: — The economic operator should have experience in implementation of at least three (3) projects in the information technology area of the same or similar type as the required system in the last three (3) years; — The economic operator should have experience in implementation of at least one (1) project on interoperability for connection and data exchange in the state institutions in the past three (3) years; — The economic operator should provide experienced and competent team members who will be engaged to carry out the subject of the contract in accordance with the defined services, consisting of at least ten (10) members, of whom at least 3 (three), with the following qualifications: а) One (1) Project Manager with at least ten (10) years of experience who should own a PMP certificate or equivalent; b) 2 (two) system administrators: — The economic operator for the subject of the procurement should ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application. — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates cannot be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A copy of a valid contract/document with the European Commission for an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission or the economic operator should submit a certificate/contract with a national agency defined by the European Commission for the Republic of Macedonia to use an already established connection with sTesta/Testa-ng between the Republic of Macedonia and the European Commission. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application.
2.4.2. The economic operator proves the fulfilment of the minimum requirements of sub-item 2.4.1 by submitting: — A reference list for previously rendered services in the area of information technology of the same or similar nature as the required system, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — A reference list for implementation of at least one (1) project on interoperability for connection and exchange of data in state institutions, including: service user (contracting authorities and/or economic operators), subject of the service, time of performance and contact person with a phone/e-mail address, including a certificate for confirmation of the services issued by the recipients/service users or, if such certificates can not be provided of reasons out of control of the economic operator, only by their statement of services rendered. — Statement on engaged team members regardless of whether they belong directly to the economic operator, including: a chart of persons and their obligations in the execution of the contract subject in accordance with the defined technical specifications and a CV stating the required experience. — Statement by the economic operator that they have or will ensure business continuity and protection of data generated by the application on a backup location which will be connected with a link of 10MB per second and be at a distance of at least 100 kilometres in order to provide high availability, that is, activation of a secondary location of applications in the event of failure of the primary application.