Public procurement notice: Contract Notice
Published: 2017-02-07
Buyer: Finance Wales
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Restricted procedure
CPV classification: 66122000 | 66150000 | 72222300: Information technology services
Estimated value: 1000000 GBP
Submission deadline: 2017-03-06
Award criteria: The most economic tender

Technical requirements: Finance Wales (‘FW’) wishes to procure a Loan Administration System which it can use for all its products across all group members and funds to provide a consolidated view of exposure and enhanced automated credit control functionality, ensuring compliance with BACS regulations and all other relevant regulations, legislation and code of practice.
The tender will be undertaken through the FW electronic tendering profile at www.etenderwales.bravosolution.co.uk.
FW was set up by the Welsh Government in 2001 and has now grown to include a group of 20 subsidiary companies and 5 limited partnerships. The accounting and loan administration systems currently operated by the FW group are run centrally by FW and cover the fund operating activities of all FW group members involved in fund operating activities. Users are spread across the FW group members and throughout the offices of the FW group members and this will remain the case for the new Loan Administration System. FW's head office is based in Cardiff however it has multiple offices across Wales and England. Access will be required at each office location. Currently FW offices are located in: Cardiff, Llanelli, Newtown, St Asaph, Liverpool, Manchester, Newcastle upon Tyne, Preston and Billingham (Tees Valley).
The funds administered by FW and the members of its group are either in investment mode or realisation mode. FW delivers a pivotal role by leveraging public and private support to enable Welsh businesses to access the finance they need to deliver sustainable growth and jobs. FW also provides a fund management service to funds operating in a similar fashion in the North of England, and manages the Help to Buy — Wales scheme (HTBW) through its subsidiary Help to Buy Wales Limited which issues shared equity loans to purchasers of new homes in Wales.
FW wishes to procure a Loan Administration System which users across FW's group can use for all of the products and services available from FW group members so as to provide a consolidated view of exposure and enhanced automated credit control functionality, ensuring in particular compliance with BACS regulations.
Organisations tendering to deliver the services will be required to meet minimum financial and technical selection criteria. Those minimum criteria will be set out in the Qualfication Questionnaire Guidance and related documents and suppliers should consider very carefully whether or not they can meet the same before participating in the procurement process.
Further information regarding FW's requirements and the procurement process is set out in the Qualification Questionnaire Guidance, the ITT and associated documents for this procurement process, which are available at www.etenderwales.bravosolution.co.uk.
Any organisations interested in participating in the procurement process should access the documentation on www.etenderwales.bravosolution.co.uk and those organisations which consider that they are able to meet FW requirements detailed in the Qualification Questionnaire Guidance, ITT and related documentation should submit a tender response by the date set out in section IV.2.2 below.
The contract shall run for a period of 5 years with an option to extend thereafter on a rolling year by year basis for up to 3 further 1 year periods.
For FW's specific requirements, please see the information contained within the Qualification Questionnaire, the ITT and related documents, copies of which can be accessed in accordance with the instructions in sections II.1.4 and VI.3.
Organisations tendering to deliver the services will be required to meet minimum economic and financial standing criteria.
Those minimum criteria will be set out in the Qualification Questionnaire Guidance, ITT and related documents and organisations interested in participating in the procurement process should consider very carefully whether or not they can meet the same.
The Qualfication Questionnaire Guidance, ITT and related documents can be accessed in accordance with the instructions in sections II.1.4 and VI.3.
Organisations tendering to deliver the services will be required to meet minimum technical financial selection criteria.
Those minimum criteria are set out in the Qualification Questionnaire Guidance, the ITT and related documents and organisations interested in participating in the procurement process should consider very carefully whether or not they can meet the same.

Eligibility requirements: For FW's specific requirements, please see the information contained within the Qualification Questionnaire, the ITT and related documents, copies of which can be accessed in accordance with the instructions in sections II.1.4 and VI.3.

Award value: 1000000