Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-06-12
Buyer: Velindre University NHS Trust
Country: UK
Contract type: Supplies
CPV classification: 33151000: Radiotherapy devices and supplies

Technical requirements: Velindre University NHS Trust (Trust) seeks to procure a fully integrated and interoperable radiotherapy solution together with associated services.
Further information is set in Section II.2.4) below and in a Memorandum of Information (MOI) which is available to download via the eTenderWales portal address (see Section VI.3) of this Prior Information Notice (PIN).
The Trust is placing this PIN to enable pre-tender market engagement exercise to be undertaken. Note: This is not a call for competition.
Any formal procurement process subsequently undertaken will be in accordance with Competitive dialogue award procedure (Reg. 30, Public Contracts Regulations 2015) and will be advertised under a separate Contract Notice.
The Trust is seeking to let a single contract for the supply, delivery, installation (together with ongoing support and maintenance) of a fully integrated, interoperable radiotherapy solution (the ‘Solution) at:
It is currently anticipated that delivery of the Radiotherapy Solution — could comprise of up to fifteen (15) treatment machines (although this may vary based on the type and configuration of the procured solution following dialogue), together with a treatment planning system and an oncology information system — will commence circa late 2020 and conclude in late 2024; associated support and maintenance services will be provided for a period of 10-15 years.
Delivery of the solution will initially be to the existing VCC, with subsequent delivery and potential transition (from the existing VCC) to the planned, new Velindre Cancer Centre and potentially the satellite centre at Nevill Hall Hospital.
The Trust will not reimburse, and shall not be responsible for, any costs, charges or expenses incurred by organisations responding to this PIN.
The pre-tender market engagement is being conducted via the eTenderWales web portal: (https://etenderwales.bravosolution.co.uk/).
If you have previously registered with eTenderWales you can log onto the portal by entering your username and password in the fields provided. If you have not yet registered with eTenderWales you will need to do so by following the instructions on the homepage of the website.
Any responses to the PIN must be lodged as per the instructions in the Memorandum of Information (MOI) and the separate letter describing the arrangements for booking a place at the supplier day on the 11.7.2019. There is also a requirement for suppliers to provide a narrative response of no more than 10 pages, this is due by 12:00 on the 9.7.2019 and full details of this requirement are set out in the MOI.
— click on the relevant PQQ/ITT (pqq_32739 — Pre-Tender Engagement for new Velindre Cancer Centre Radiotherapy Solution) to access the content, and
Note: This is not a pre-qualification questionnaire or ITT at this stage. References to PQQ and ITT (above) are at this stage merely routes to access and respond to this PIN.
This will move the response envelope into your ‘my PQQs/my ITTs’ page which is a secure area reserved for your responses only. You can then access the MOI by clicking ‘buyer supplier attachments’ in the ‘PQQ/ITT details’ box and submit your response via the envelope within pqq_32739
Following receipt of responses to the MOI the Trust will be running a presentation and awareness day for prospective suppliers as part of the pre-tender engagement. This will be held on 11.7.2019.The event will be held at the National Imaging Academy Wales, Pencoed Business Park, Pencoed, CF35 5HY. Further details and registration information will be provided under separate cover.