Public procurement notice: Contract Notice
Published: 2022-05-27
Buyer: Central Denmark Region
Country: DK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 60400000: Air transport services | 60424120 | 85141000: Services provided by medical personnel
Estimated value: 285000000 EUR
Submission deadline: 2022-06-23
Award criteria: The most economic tender

Technical requirements: The Tender will include four helicopters (and a backup helicopter), pilots and HEMS crew medics for the operation of helicopter emergency medical services in Denmark. The Contracting Authorities will provide the HEMS physicians.
The detailed terms of the operation of the services appear from draft "Contract on the operation of helicopter emergency medical services" and the appendices, which are included as part of the tender documents.
The contract will be entered into for a period of 10 years from Commencement of Operations with options to extend the contract length up to 14 years from Commencement of Operations. Furthermore, the Contracting Authorities have an option of including up to two additional helicopters in the services.
The national Danish HEMS service was established by the five regions of Denmark and provides nationwide coverage, currently using four EC-135 helicopters and a backup EC-135 helicopter. However, this tender process concerns two small helicopters and two large helicopters and a backup helicopter (small).
A small helicopter in this tender must have a d-value below 13,2 metres and a cockpit, cabin and cargo volume exceeding 4.5 M3. A large helicopter in this tender must have a d-value below 14 metres and a cockpit, cabin and cargo volume exceeding 6 M3.
The helicopters must be staffed with a pilot, a HEMS Crew Medic and a HEMS Physician. The latter is provided by the Contracting Authorities. The service is primarily dispatched to patients with acute life-threatening illnesses or traumatic injury but is also used for inter-hospital patient transfers.
The Danish HEMS service is a single pilot operation and it is in operation around the clock every day of the year. From Commencement of Operations, the entity performing the HEMS operations must hold a number of approvals, e.g. HEMS-operations and IFR approval (cat 1), but see the tender documents for further.
The crew shall utilise NVIS in order to land close to the accident scene at night-time and use Point IN Space (GPS-PinS) procedures when landing at hospitals in difficult weather conditions. Some of the operations are executed using onboard instruments (IFR) in bad weather conditions.
The four helicopters are based near Saltum on landside, Billund Airport, Ringsted Airfield and Skive on landside. On each location the regions have established a base with accommodation facilities for the crew and a hangar for the helicopter which allows for minor maintenance facilities. The bases are owned by the regions and are made available for the supplier free of charge. The backup helicopter may be placed at Ringsted Airfield (hangar made available by the Customer) or elsewhere according to the Supplier’s preference (facilities made available by the Supplier at own expense).
In regards to section II.2.7) it is noted, that the term of the contract is 10 years as from Commencement of Operations, which is expected to be in November 2024.
The Contracting Authorities may prolong the term of the Contract by 2 years (i.e. until 12 years as from Commencement of Operations).
Upon prior written agreement(s) between the Parties, the term of the Contract may be further prolonged one or more times, in total by up to 2 further years (i.e. up to 14 years as from Commencement of Operations).
The shortlisting of applicants invited to tender will be based on an evaluation of which applicants have documented the most relevant deliveries (references), see section III.1.3), of the services covered by the contract, see the description in sections II.1.4) and II.2.4).
The evaluation of the most relevant deliveries (references) will be made on the basis of the extent to which the references document experience with delivery of comparable services, including that the references are comparable with the Contract tendered for in relation to volume and complexity, see also the description in sections II.1.4) and II.2.4).
In the assessment the Contracting Authorities will make an overall evaluation of the applicant’s references. It will be given special weight if the applicant documents experience with:

Eligibility requirements: The applicant must submit the European Single Procurement Document ("ESPD") with confirmation that the applicant fulfills the following minimum requirement: •	The entity to perform the HEMS operation under the contract must – at the time of application - possess a valid AOC (Air Operator Certificate) issued by an EASA member state or an associated state. Confirmation is to be stated in section IV.A of the ESPD. The ESPD serves as provisional documentation that the applicant fulfils the minimum suitability requirement in respect of suitability to pursue the professional activity. Before the award decision is made, the tenderer to whom the Contracting Authorities intend to award the contract must submit documentation that the information stated in the ESPD is accurate. However, the Contracting Authorities expect to apply the procedure set out in section 151(2) of the Danish Public Procurement Act and collect documentation before the tenderer submit the initial tender. The applicants are therefore urged but not obliged to enclose this documentation with the application. Upon the Contracting Authorities' request, the following documentation must be submitted: •	Copy of the AOC or similar documentation including the name of the issuing authority/state.

Award value: 285000000