Public procurement notice: Contract Notice
Published: 2018-07-18
Buyer: ESPO
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48311100 | 63121000 | 63121100 | 72300000 | 72317000: Data storage services
Estimated value: 60000000 GBP
Submission deadline: 2018-08-15
Award criteria: The most economic tender

Technical requirements: ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
To reflect the different types of document management services required, the framework will be divided into following lots:
This lot requires service providers to provide a full end-to-end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document and Records Management Software), associated consultancy and training.
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
This lot requires service providers to provide preparation, collection, storage, retrieval, secure disposal of documents and any associated services.
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
This lot requires service providers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
This lot requires service providers to provide a safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.
The Framework Agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.5 includes the option period.
This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
As a Central purchasing body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK:


Award value: 60000000