Public procurement notice: Contract Notice
Published: 2023-10-18
Buyer: ANCI Toscana
Country: IT
Contract type: Services
Procedure: Innovation partnership
CPV classification: 71600000 | 72200000 | 73000000 | 73100000
Estimated value: 2400000 EUR
Submission deadline: 2023-11-30
Award criteria: The most economic tender

Technical requirements: This innovation partnership aims to develop and experiment new and innovative climate services in 8 EU cities: Athens (EL), Cascais (PT), Differdange (LU), Grenoble (FR), Ioannina (EL), Maribor (SI), Sofia (BG) and Torino (IT). The urban challenges to be tackled and their environments were presented publicly in July 2023 during 8 preliminary market consultations, the proceedings of which can be consulted at the following web address: https://climaborough.eu/public-procurement/open-calls/. The deployment of solutions in each city environment constitutes a separate lot of this tender. The socio-technical solutions envisaged should assist citizens and/or urban policy makers in taking climate friendly decisions and actions supported by specific data and information on the carbon footprint of the human activities.  At the end of the procurement procedure, there will be two awarded solutions per city.
Athens aims at reducing the level of stationary energy consumption in public buildings and to this purpose is in the process of creating the first energy community dealing with the specificities of localism and engaging all types of citizens in the neighbourhood. In this context, the goal is to engage the communities surrounding one or more schools resting under the administration of the City Hall for the testing of the proposed solutions. The identification of the schools will be done by a City’s decision, based on received suggestions from the tenderers. DAEM, the IT Company of the City of Athens, supporting the development of IT solutions and services for the city and its citizens, and a partner of the CLIMABOROUGH project consortium, will cooperate with ANCI Toscana and the successful tenderers for a timely and effective delivery of the proposed solutions.
Solutions envisaged: socio-technical systems based on smart combinations of software and hardware (such as IoT sensors) that enable the collection, monitoring and management of energy consumption data in public buildings and can be easily operated by both domain experts and non-experts.
Reduction of the number of applicants who are invited to tender will be made after an assessment of the adequacy of the candidates economic and financial standing, as well as of which applicants have documented the best technical and professional ability, based on the educational and professional qualifications (CVs) of the offered key employees, the existence of any patent or qualification or market recognition in the field, or the reference to previous similar experiences of provided services (if available).
However, the contracting authority reserves the right of inviting a higher or lower number of candidates due to objective conditions.
The solutions developed and tested within each city will become the property of the municipalities hosting the testing environment. Moreover, the municipality hosting the testing environment will have the right — but not the obligation — to purchase the developed solution (copies of it) as detailed in Clause 3 of the Partnership Agreement. The option can be exercised for a period of 12 months after the date of the last payment effected by the contracting authority. If the municipality actually orders copies of the solution within this time frame, the purchase option is extended by another 12 months after the order is placed, so that the municipality can use the purchase option to order additional copies for up to 24 months after the last payment effected by the contracting authority.
As regards the estimated value of the contract in point II.1.5), this constitutes the sum of the maximum amount allocated to each of the 8 lots in point II.2.6).
However, in case one or more lots are not awarded or only partially so, the contracting authority reserves the right of awarding more than 2 applicants to one or more other lots, following the order of their positioning in the ranking.
EMAC - Cascais Ambiente is the municipal company for environmental management on behalf of the Municipality of Cascais. Cascais Ambiente already operates a smart solution focused on automated monitoring of municipal waste management. To promote carbon neutrality and reach European recycling targets, Cascais Ambiente must now improve the recycling rate of households, since household waste is often contaminated by textile waste. We aim to increase the waste streams for recycling purposes including biowaste, textile and others with a reuse potential. This proves particularly useful to door-to-door collection services, ensuring that collected waste is properly channeled.
Solutions envisaged: socio-technical systems based on smart combinations of software (such as apps) and hardware (such as IoT sensors) that promote sustainable consumption and help improve waste differentiation in households, thus increasing the quality of the waste collected from them and the performance of selective waste collection processes.
Reduction of the number of applicants who are invited to tender will be made after an assessment of the adequacy of the candidates economic and financial standing, as well as of which applicants have documented the best technical and professional ability, based on the educational and professional qualifications (CVs) of the offered key employees, the existence of any patent or qualification or market recognition in the field, or the reference to previous similar experiences of provided services (if available).
However, the contracting authority reserves the right of inviting a higher or lower number of candidates due to objective conditions.
The solutions developed and tested within each city will become the property of the municipalities hosting the testing environment. Moreover, the municipality hosting the testing environment will have the right — but not the obligation — to purchase the developed solution (copies of it) as detailed in Clause 3 of the Partnership Agreement. The option can be exercised for a period of 12 months after the date of the last payment effected by the contracting authority. If the municipality actually orders copies of the solution within this time frame, the purchase option is extended by another 12 months after the order is placed, so that the municipality can use the purchase option to order additional copies for up to 24 months after the last payment effected by the contracting authority.
As regards the estimated value of the contract in point II.1.5), this constitutes the sum of the maximum amount allocated to each of the 8 lots in point II.2.6).
However, in case one or more lots are not awarded or only partially so, the contracting authority reserves the right of awarding more than 2 applicants to one or more other lots, following the order of their positioning in the ranking.

Eligibility requirements: All applicants must provide the European Single Procurement Document (ESPD) in English language and provide the information required in Part II, sections A and B. Minimum requirements: For tenderers being natural persons, evidence of holding a VAT number is required. For tenderers being legally established companies, additionally to the previous evidence, a Certificate for registration in a business register is required, as prescribed in the legislation of the country in which the tenderer is established. For tenderers being public sector organisations, copy of the law of establishment in the original language, accompanied by a short summary in English, is required, jointly with a declaration on the existence or not of a VAT number. If the applicant is part of a consortium or other form of temporary grouping, this circumstance must be stated in the ESPD, Part II, Section A, and each of the participating economic operators must complete a separate ESPD with the required information. If the applicant relies on the capabilities of other entities (e.g. a parent or sister company or a subcontractor), this circumstance must be stated in the ESPD, Part II, section C, and the other entity(ies) must each complete a separate ESPD with the required information.

Award value: 2400000