Public procurement notice: Contract Notice
Published: 2016-06-14
Buyer: National Trust
Country: UK
Region: Northumberland
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71000000 | 71220000 | 71221000 | 71222000 | 71240000
Estimated value: 400000 GBP
Submission deadline: 2016-07-18
Award criteria: The most economic tender

Technical requirements: Lead Design Consultant and Multidisciplinary Consultancy Services for Conservation and Infrastructure works. The Curtain Rises at Seaton Delaval Hall.
The National Trust wishes to appoint a Design Team Lead and multidisciplinary design team in connection with the conservation and repair of historic buildings and features, café facilities and infrastructure works at Seaton Delaval Hall.
The focus for this Project is Seaton Delaval Hall in Northumberland, a Grade I listed mansion set within ‘Grade II’ registered park and gardens. This property was acquired by the National Trust in 2009 and has since undergone major conservation works. A further major conservation and interpretation project, entitled ‘The Curtain Rises’, is currently in development. ‘The Curtain Rises’ will include urgent conservation and infrastructure works.
‘The Curtain Rises’ prioritises all necessary works to conserve Seaton Delaval Hall: from the re-roofing of the West Wing to stabilisation of the ha-ha walls and bastions, from conserving the collapsing stable stalls to consolidating the derelict Mausoleum. We will also be addressing the visitor experience, from toilets and cafe to interpretation, to ensure that we put Seaton Delaval onto a sustainable footing for the future.
We are not, at this stage, able to undertake less urgent, although still desirable, restoration works across the estate. The Curtain Rises project is viewed as being the start of a new phase of incremental activity and we know that there is much more to come.
Expressions of interest are invited from either single companies able to provide the full range of services required or from groups of consultants under the lead of a single design consultant. Interested companies should complete and submit the attached Pre-Qualification Questionnaire in accordance with the instructions in this document.
The SDH Curtain Rises Project is a conservation led project seeking to address priority conservation issues at Seaton Delaval Hall. In addition we want to improve the visitor experience on-site and are upgrading our facilities to meet expectations. The Conservation and Infrastructure scope is:
— Conservation: Deliver the urgent conservation work needed to save this Grade I Listed Building and its associated landscape. Work Packages have been identified to repair and consolidate the main mansion buildings and key landscape features:
1. WP2 West Wing: re-roof, upgrade of heating system to include conservation heating controls (and investigate renewable energy opportunities), general stonework and timber repair;
2. WP3 Central Hall: install flooring in the basement, complete outstanding masonry repairs, creation of designed infrastructure to enable creative interpretation of the spaces, includes potential for lift access;
3. WP4 Designed Landscape: masonry repair of Ha-Ha walls and bastions, masonry and timber repairs to Orangery, stabilisation of the Walled garden walls, includes extension of existing car park (additional 50 spaces);
5. WP6 East Wing: creation of high quality visitor toilets, repair and consolidation of the Netty, address internal issues in the Stables, general stonework repair;
6. WP7 Wider Landscape: repair and stabilisation of the Mausoleum, small Obelisk, Sea Walk Walls and Egg Pond;
— Infrastructure: Provide facilities which are fit for purpose and enhance visitors' experience of the property. By creating more car parking spaces we will be able to welcome more people to the site, by creating high quality toilets we will be able to remove temporary intrusive structures and by converting a currently unused building into café we will be able to greatly improve the visitor offer and encourage more people to stay for longer.
The Architect will be required to act as Design Team Lead and Principal Designer under CDM Regulations, and assemble a Multi-disciplinary Design Team including Structural Engineer, M&E Consultant and any other specialist designers considered necessary but excluding Quantity Surveyor and Landscape Architect who will be procured separately by the National Trust. The Design Team (service provider) will be required to produce detailed plans and specifications and act as Contract Administrator from RIBA Stage 1 through to RIBA Stage 6 and completion. The work will be split into 2 phases: Development Phase (RIBA Stages 1 to 3) and Delivery Phase (RIBA Stages 4-6). The selected service provider will assist the Client in preparing the detailed scheme for the main construction and adaptation works, to enable the detailed design work to be completed in accordance with the project programme/timetable. The service provider will also be expected to work closely with the Client's project delivery team, attending regular project meetings. The service provider will lead and develop the detailed design solutions, including identifying the appropriate construction, repair and adaptation method, to enable development of the specifications and working drawings and thereby enable tendering of the main works project following the OJEU procurement rules. Working closely with the National Trust Project Manager, the service provider will lead the team in advising the Client as to the most appropriate tender approach including preparation of Tender documentation and design of evaluation criteria. In collaboration with the National Trust Project Manager, the service provider will manage the tender process, identifying suitable contractors and specialists to be included in the Tender list. This will include, in conjunction with other specialists, obtaining tenders and conducting evaluation of bids against pre-defined criteria to enable appointment of contractors.

Eligibility requirements: In accordance with Article 45 of Directive 2004/18/EC of the European Parliament and of the Council and Regulation 23 of the Public Contracts Regulations 2006 (as amended): 1. All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate have not been the subject of a conviction by final judgment for 1 or more of the reasons listed below: (a) participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA (1); (b) corruption, as defined in Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively; (c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (d) money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. 2. All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. Failure to provide such declarations will result in the candidate being declared ineligible for selection to participate in this procurement process. 1. All candidates will be required to provide a reference from their bank. 2. All candidates will be required to provide evidence of relevant professional risk indemnity insurance. 3. All candidates will be required to provide financial statements covering the previous 3 financial years, and including the total turnover of the candidate and the turnover in respect of activities which are of a similar nature to the subject matter of this notice. Candidates must provide: 1. A comprehensive formal statement of the candidate's technical capabilities. 2. Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3. A statement of the candidate's average number of staff and managerial staff in each of the 3 previous years. 4. Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5. A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6. Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works and contact details of the clients for whom those works were carried out. 7. An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to sub- contract. 8. In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9. Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity. Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Membership of a relevant recognised professional body is essential — e.g. RIBA, RICS or equivalent. Full Conservation accreditation is essential. Recent experience of working on Grade 1 Listed buildings (or equivalent) is essential. A working knowledge of relevant Conservation projects and relevant repair philosophies (e.g. Burra Charter or similar) is essential. Evidence of how best your design team and approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, contractors, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings of similar character to Seaton Delaval Hall would be beneficial.
1. All candidates will be required to provide a reference from their bank. 2. All candidates will be required to provide evidence of relevant professional risk indemnity insurance. 3. All candidates will be required to provide financial statements covering the previous 3 financial years, and including the total turnover of the candidate and the turnover in respect of activities which are of a similar nature to the subject matter of this notice.
Candidates must provide: 1. A comprehensive formal statement of the candidate's technical capabilities. 2. Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3. A statement of the candidate's average number of staff and managerial staff in each of the 3 previous years. 4. Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5. A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6. Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works and contact details of the clients for whom those works were carried out. 7. An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to sub- contract. 8. In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9. Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity. Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Membership of a relevant recognised professional body is essential — e.g. RIBA, RICS or equivalent. Full Conservation accreditation is essential. Recent experience of working on Grade 1 Listed buildings (or equivalent) is essential. A working knowledge of relevant Conservation projects and relevant repair philosophies (e.g. Burra Charter or similar) is essential. Evidence of how best your design team and approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, contractors, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings of similar character to Seaton Delaval Hall would be beneficial.
Candidates must provide: 1. A comprehensive formal statement of the candidate's technical capabilities. 2. Evidence of the candidate's ability to work on buildings of particular historic or architectural interest, including details of relevant experience as appropriate. 3. A statement of the candidate's average number of staff and managerial staff in each of the 3 previous years. 4. Details of the educational and professional qualifications of the candidate's managerial staff, and those of the named person(s) who would be responsible for providing the services or carrying out the work or works under the contract. 5. A copy of the candidate's company quality policy statement, together with evidence showing that the candidate's company quality system is compliant to a relevant quality standard. 6. Details of work similar to that required under this notice, which has been carried out by the candidate for a minimum of 3 other clients within the last 2 years, including relevant descriptions, plans and/or photographs of the works and contact details of the clients for whom those works were carried out. 7. An indication of the proportion of the contract which is the subject of this notice, and the precise nature of the work, which the candidate would propose to sub- contract. 8. In the event that the candidate is unable to demonstrate direct experience of work similar to that required under this contract, in respect of buildings of particular architectural or historic interest, such other information as will enable the contracting authority to assess the candidate's ability to carry out such work. 9. Evidence of effective collaborative working with other parties, relevant to projects of a similar nature and complexity.
Evidence of sound business structure, strong technical capabilities, and adequate staffing arrangements is essential. Membership of a relevant recognised professional body is essential — e.g. RIBA, RICS or equivalent. Full Conservation accreditation is essential. Recent experience of working on Grade 1 Listed buildings (or equivalent) is essential. A working knowledge of relevant Conservation projects and relevant repair philosophies (e.g. Burra Charter or similar) is essential. Evidence of how best your design team and approach provides local economic benefit would be beneficial. Evidence of an acceptable quality management system is essential. Evidence of ability to work collaboratively with clients, contractors, and other professional specialists, relevant to projects of a similar nature and complexity, is essential. Knowledge and experience of working on buildings of similar character to Seaton Delaval Hall would be beneficial.