Public procurement notice: Contract Notice
Published: 2025-11-12
Buyer: Finnish Institute for Health and Welfare
Country: FI
Region: FI1B1
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33600000: Pharmaceutical products | 33651100
Submission deadline: 2025-12-15
Award criteria: price, quality
EU fund: eu-funds

Technical requirements: Tenders must be submitted electronically via the Cloudia Supplier Portal. It is the responsibility of the tenderer to submit the tender by the deadline. No compensation will be paid for submitting a tender.

Requirements concerning tenderers and the Article, as well as eventual reports and explanations required in the tender, are described in this Call for tenders.

All the attachments mentioned in the Call for tenders should be sent with the tender. The tender must be submitted in writing, in English. Also, the annexes and all related material or correspondence must be in English.

The process steps are:

1. Opening the tenders.
2. Inspecting the suitability of tenderers according to the ESPD form.
3. Inspecting that tenders meet the requirements set in the Call for tenders.
4. Comparison of tenders.
5. Making and announcing the Procurement decision.
6. Verifying the information given by the awarded tenderer on the ESPD form.
7. Background check by asking the winning tenderer to submit criminal record exctracts.
8. Drafting the Contract. The Contract is only valid after a written Contract is signed.

The Contract can be signed no earlier than 14 days from the time the tenderer has been informed, or is considered to have been informed, of the Procurement decision and its grounds (= stand-still period).

The procurement is not divided into different lots, since the object of the procurement is a single product, and dividing the procurement into different lots is inappropriate in view of its totality and purpose.
Finnish Institute for Health and Welfare, later referred to as THL or Customer, request your tender for "Azithromycin oral suspension 40mg/ml" to the rescEU Medical -project. The subject of the procurement is Article in accordance with the following requirements:

- The subject of tender: Azithromycin oral suspension 40 mg/ml (15 ml, oral suspension ATC J01FA10) 
- Oral liquid dosage forms
- Active pharmaceutical ingredient: Azithromycin
- Strength: 40 mg/ml
- Pharmaceutical form: 15 ml oral suspension, bottle

The tender shall consist of one (1) Article.

The Scope of procurement is described in more detail in Annex 1. The minimum requirements for the Article is described in Annex 1.1.

The Contract will be awarded to one Supplier based on a comparison of tenders. Tender that is economically the most advantageous will win the competition.

The contract period shall enter into force once the Contract has been signed by contracting parties and expires when all contractual duties of the Contract have been performed.

Quantity for the Articles is described in Annex 7 (restricted, TL IV). In addition to the quantity of the Articles indicated in the Annex 7, the Customer shall be entitled to purchase 100 % extra to the original quantities (later referred as "Option") described in the Annex 7. The decision to exercise the Option is in the Customer´s sole discretion. Customer should exercise the Option in part or in whole. The Customer shall notify the Supplier at the latest by the end of September 2026 if it wishes to take on the Option. The delivery schedule for the Option shall be agreed separately between the Contracting Parties. Nevertheless, the Supplier shall not be obliged to agree to deliver the Option to the Customer.

Please note that all times given in the Call for tenders refer to local time in Finland.

Call for tenders, Annexes:

Annex 1 Scope of the procurement
Annex 1.1 Minimum requirements
Annex 2 Description of the rotation
Annex 2.1 Quality scoring table
Annex 3 Contract
Annex 4 Security annex
Annex 5 JYSE 2025 SUPPLIES
Annex 6 Confidentiality commitment
Annex 7 Quantity of the Articles (restricted, TL IV)

Please note that the numbering of the annexes differs between the Contract and the Call for tenders. The numbering of the Annexes to the Contract is based on the order of precedence applied in the Contract.
The availability for the Annex 7 is restricted to security classification level IV (TL IV). THL will send the Annex 7 to a representative of the tenderer via encrypted email after THL has received a scanned version of the signed Confidentiality commitment (Annex 6). The signature of the Confidentiality commitment shall be done manually by hand. Confidentiality commitment shall be signed by a legal representative of tenderer. Confidentiality commitment shall be sent to the email address kirjaamo@thl.fi with the subject line "CONFIDENTIALITY COMMITMENT - THL/5021/2.02.06/2025 / "Azithromycin oral suspension 40 mg/ml". The message shall contain name of the tenderer and email address to which the Annex 7 is to be sent.
The reference price of the tender consists of the price of one (1) unit of the Article (exclusive of VAT). The offered price includes the Articles and transport according to the Call for tenders and covers all requirements set out in the Call for tenders and it's Annexes. There shall be no additional costs for the THL. 

The lowest reference price will get maximum price score. Other tenderers will get price score according to the following price score calculation formula:

the lowest reference price / tendered reference price * maximum price score (50).
The offered Article has as long as possible registered shelf life. The tenderer receives 10 quality points, if the offered Article has registered shelf life of 4 years (48 months) or more.