Public procurement notice: Contract Notice
Published: 2020-11-06
Buyer: Victoria and Albert Museum
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35121000: Security equipment | 45222300 | 48730000: Security software package | 50610000
Estimated value: 450000 GBP
Submission deadline: 2020-12-02
Award criteria: The most economic tender

Technical requirements: Contract for the Provision of an Access Control System Upgrade Including Maintenance and Associated Services at V&A Sites
The Victoria and Albert (V&A) Museum is planning to replace key components of its Access Control System (ACS) which is currently installed within its South Kensington site in London. The existing system also interfaces with other remote V&A sites. The small amount of equipment installed in these locations will also need to be interconnected via the organisation's data network. The Access Control System upgrade project will primarily involve the replacement of the software application, door controllers and input/output controllers. All ancillary equipment, including power supplies, are to be retained.
The project will require very careful planning, high-quality project management and a flexible and adaptable approach given the challenges associated with installation works within a public, Grade 1 listed building.
— clearly confirm within their proposal what is included and what needs to be performed by other vendors in advance of commencing the project;
— prepare installation drawings that define the position of all equipment, system schematic diagrams, all wiring diagrams in accordance with the design approved by the V&A and ‘as installed’ drawings (PDF and .dwg) that accurately reflect all equipment installed;
— perform a functional test of all new and associated equipment and a full system software test to demonstrate 100 % system operation and compliance with the technical specification and other tender pack information at the handover stage with the project manager and V&A local representative;
— update the asset register with all new equipment defining equipment part numbers, and where applicable, firmware/software versions and warranty end dates;
— issue comprehensive ‘as-installed’ drawings (PDF and .dwg) along with suitable operating and maintenance manuals;
— allow for three sessions of on-site system training to cover basic and advanced user levels, including a troubleshooting guide for general system issues and for the database enablement of the software;
— comply with all national, local and statutory regulations and standards for installation of access control and intrusion alarm systems. If the local statutory regulations require the use of equipment other than the V&A standard equipment, the SI is requested to highlight these differences in communication with the project manager.
The contract shall be for 1 year of maintenance with the option to extend for any number of periods up to a total of 4 years.
The contract shall have the option to roll out the system and related services/hardware to other V&A sites.
All installation and maintenance activity should be undertaken by an NSI Gold Certified company that can design and install access control systems to an exacting standard.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Security-software-package./933394DU33

Eligibility requirements: Must be Cyber Essentials certified (or equivalent such as ISO27001) All installation and maintenance activity should be undertaken by an NSI Gold Certified company that can design and install access control systems to an exacting standard. Must be approved by, and have the ability to supply at least one of the systems listed below: — LenelS2 — On-Guard, — Genetec — Synergis, — Tyco — CCure.

Award value: 450000