Public procurement notice: Contract Notice
Published: 2016-05-07
Buyer: Procurement
Country: UK
Region: South Lanarkshire
Contract type: Services
Procedure: Open procedure
CPV classification: 50111000: Fleet management and maintenance services | 50111100 | 75211200
Estimated value: 3000000 GBP
Submission deadline: 2016-06-10
Award criteria: Technical, Commercial

Technical requirements: Technical
Commercial
Provision of Fleet Management services and transport capability to District Health Management Teams in Sierra Leone.
Fleet management of the DFID vehicles was outsourced during the Ebola crisis. Post-crisis, the vehicles will play an integral part in strengthening public health systems by providing the logistics capability for continued surveillance activities, transport for both emergency and non-emergency health cases to district health facilities, and essential transportation for samples to be tested in laboratories. Therefore the effective use of the DFID fleet underpins 2 of the 3 pillars in the Resilient 0 Business Case; Detection and Response (the third pillar is Prevention). The incumbent Supplier contract for fleet management services will end on 30.9.2016. DFID is looking for an experienced Supplier to provide high-quality fleet management services across Sierra Leone for 15 months from mid-September 2016 until 31.12.2017.
The Ebola Virus Disease (EVD) epidemic has had a devastating impact on Sierra Leone. It has infected almost 13 000 people in the country and directly caused almost 4 000 deaths. The crisis brought education to a halt, and disrupted healthcare and economic activity leaving thousands of people vulnerable. The UK has led the international response to this crisis committing 427 000 000 GBP for the treatment for EVD patients, burial teams, training front-line staff, providing laboratories to test samples and delivering the assets and systems necessary to eradicate the disease. As the Ebola response changes in line with the epidemiology DFID is planning for the responsible transitioning of these assets and systems to ensure Sierra Leone has the capabilities, processes and structures in place to facilitate the recovery of the health sector from Ebola, and for future emergency response. DFID will redeploy assets, including vehicles, primarily to support the capacity of the District Health Management Teams (DHMTs) in all 14 districts of Sierra Leone to detect and respond to future outbreaks of communicable diseases including EVD. To ensure this is sustainable, DFID will support district fleet management until December 2017 to maintain and operate these assets. In November 2015 the Secretary of State approved a new Business Case for the Resilient 0 programme in Sierra Leone, aimed at strengthening public health systems to ensure that Sierra Leone has improved capacity for prevention, detection and response to any communicable disease outbreaks in the future. This programme, worth 38 500 000 GBP, began on 1.1.2016 and will end in December 2017. A core component of this is the management of the DFID fleet, a portfolio of up to 210 vehicles and 400 motorbikes that were procured to assist in the movement of patients and laboratory samples as well as to carry out surveillance and response activities during the Ebola crisis. The fleet was procured as there were insufficient numbers of roadworthy vehicles to meet the transport needs during the response. Fleet management of the DFID vehicles was outsourced during the Ebola crisis. Post-crisis, the vehicles will play an integral part in strengthening public health systems by providing the logistics capability for continued surveillance activities, transport for both emergency and non-emergency health cases to district health facilities, and essential transportation for samples to be tested in laboratories. Therefore the effective use of the DFID fleet underpins 2 of the 3 pillars in the Resilient 0 Business Case; Detection and Response (the third pillar is Prevention). The incumbent Supplier contract for fleet management services will end on 30 September 2016. DFID is looking for an experienced Supplier to provide high-quality fleet management services across Sierra Leone for 15 months from 1.9.2016 until 31.12.2017. There are 4 main elements to the service requirement: Management of a controlled and seamless handover from incumbent Supplier; Management of DFID's fleet of up to 210 vehicles and 400 motorbikes across the 14 districts of Sierra Leone, working with District Health Management Teams to ensure that the fleet is used effectively to support ongoing surveillance activities, routine District Health activities, and responses to communicable disease outbreaks including EVD; Management of Sierra Leonean drivers to drive the fleet, including salary disbursement, performance management and robust review of all drivers licences and experience; Contract closure, complete transition of fleet management services to the Ministry of Health and Sanitation and/or Fleet re-sale. There are no separate lots for this programme as the theory of change hinges on the ability of an overall supplier to coordinate the activities at a national level to create momentum for partner government capacity building. However, this does not preclude a consortium with a lead service provider. Parties interested in this tender must register interest via the DFID Supplier Portal. This will be the main communication channel moving forward (https://supplierportal.dfid.gov.uk/selfservice/). Parties are therefore encouraged to keep up to date with the Portal over the coming weeks/days as further information will be added in due course.
The agreement will be governed by English Law. All prices must be quoted in GBP and all payments under the agreement will be made in GBP. DFID reserves the right to annul the process and not award the contract. DFID does not provide advance funding therefore suppliers will be required to pre-finance all programme activities before claiming reimbursement in arrears.
Expressions of interest should be submitted via the DFID portal https://supplierportal.gov.uk/selfservice/ Terms of reference and background documents can also be found at this website address. Only Registered Suppliers can access these documents. Details on Supplier Portal and guidance to register can be found in: http://www.dfid.gov.uk/Work-with-us/DFID-portal/ Expressions of interest should be via the DFID portal, http://www.dfid.gov.uk/Working-with-DFID/Procurement/DFID-portal/ Programme staff should not be contacted directly. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Prices quoted must be in Sterling and all payments under the contract will be made in sterling. The contract will be governed by English law. DFID reserves the right to annul the tendering process and not award the contract. From 1.4.2001 all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts. Where circumstances require further extensions beyond the original contract duration/agreed extensions DFID will consider doing so by means of the negotiated procedure where necessary conditions are met.

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