Public procurement notice: Contract Notice
Published: 2025-10-30
Buyer: OFA IKS
Country: NO
Region: NO092
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 30200000 | 48770000: General and print utilities software package | 48773000 | 48824000: Print servers | 48900000
Estimated value: 60000000 NOK
Submission deadline: 2025-11-26
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract ́s value, services, risk and duration. Documentation requirement: The contracting authority will obtain a credit rating of the tenderer itself. The contracting authority reserves the right to obtain supplementary information on the tenderer's finances Note: If the tenderer has a justifiable reason, they can document their economic and financial capacity by presenting other relevant documentation.
Requirement: Tenderers shall have experience from comparable contracts. Documentation requirement: Description of the tenderer's three most relevant contracts in the course of the last three years. The description must include a statement of the contracting authority, gender neutral preferred with telephone and email, date of execution, value/extent as well as a description of the delivery. It is the tenderer ́s responsibility to document relevance through the description. Annex 1 can be used.
Requirement: Tenderers shall have implemented and functioning quality assurance systems. Documentation requirement: Description of the company's quality assurance system that is implemented in the company. If a tenderer is certified in accordance with ISO 9001 or equivalent third-party verified systems, it is sufficient to enclose a copy of a valid certificate.
Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Documentation requirement: • Norwegian companies: Company Registration Certificate • Foreign companies: Proof that the company is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Documentation:
Complete Annex 6 Annex 1 Price Form.
Evaluation: Total sum
Documentation:
Describe the primary contact persons ́ competence in "Annex 2 The tenderer ́s solution description" of up to 2 pages. 

Evaluation:
The contracting authority would like competent primary contacts for support, for example 1-3 persons. The support contacts will be assessed based on experience and competence with the offered software, and experience with connecting to different types of multi-function machines. The effect of the competence is to reduce administrative use of resources and error messages.

The evaluation will be based on the procuremental judgement and perceived value.  This will give a positive rating if the responses are clear and binding. The contracting authority reserves the right to assess the described competence through a test of the software and/or by questions or cases in any round of negotiations. The test and any questions will only include the conditions described in the tender.
Documentation:
Describe the additional offered functionality in "Annex 2 the Tenderer ́s solution description" of up to 2 pages. 

Evaluation:
Additional functionality in the software solution than what is described. With a focus on efficiency possibilities, user friendliness and technically good solutions for common problems within the area, for example, document handling and integrations. The offered functionality does not incur extra costs. 
The evaluation will be based on the procuremental judgement and perceived value. This will give a positive rating if the responses are clear and binding.
We reserve the right to use tests to verify and evaluate the responses.
Documentation:
Describe the authentication system in "Annex 2 The tenderer ́s solution description" of up to 2 pages. If integration with the existing system is not possible without further adaptation or additional hardware, the supplier shall state 
In the price form a total price for the complete delivery, including all the necessary adaptations and installation, so that the software can be used. 

Evaluation:
We would like a future orientated, standardised and good authentication system, where the current installed card readers and ID cards are to be used further. 
We will assess the authentication based on how user-friendly it is, for both administrators and final users. 
Users with multiple access cards would like a simple system to be automatically identified at the right location without the need for manual registration/maintenance from the administrator. Describe user friendly methods for alternative log-ins (QR code, disposable code, mobile client etc.) for printing.

The evaluation will be based on the procuremental judgement and perceived value. This will give a positive rating if the responses are clear and binding.
We reserve the right to use tests to verify and evaluate the responses.
Documentation:
Tenderers shall describe in "Annex 2 The tenderer ́s solution description" of how the system is implemented and administered in the contracting authority ́s environment, including:
• Recommended delivery model (on-prem, hybrid, cloud) and justification.
• Server park requirements within the current possibilities (number of servers, capacity need).
• Preparations before tests (doors, services, resources that must be opened).

Evaluation:
The contracting authority is setting up the test environment. The tenderer shall provide the necessary documentation and assist as needed. The test shall cover:
• Installation and start-up: Simply how the system is set up in the existing environment.
• Administration: How much manual effort is required and how tasks can be automated.
• User experience: Sign in (card, QR, mobile), printing, scanning, guest system.
• Life cycle for a device: Add, manage, and remove a printer.
• Training: How key personnel get the necessary competence.
The list is not exhaustive and testing the system will be seen against the aim of the contract.
Roles:
• Contracting authority (ICT cooperation): Facilitates the test environment, carries out tests, documents finds.
• Supplier: Provides the necessary documentation, provides access to software and answers questions during tests.

The contracting authority assesses how realistic and future orientated the system is, to what degree it streamlines the need for local server parks, reduces the degree of manual administration and where user friendly implementation, operation and system appear. The evaluation will be based on a general perspective from both users and administrators.
After the choice of tenderer(s) has been made, all involved tenderers will be informed in writing. The notification will include the name of the chosen tenderer, an account of the chosen tender ́s qualities and relative advantages in accordance with the award criteria, as well as the date of the waiting period, cf. the Public Procurement Regulations § 25-1. The contracting authority will not enter into a contract until the waiting period has expired, cf. the Public Procurement Regulations § 25-2. If there are appeals before the waiting period expires, the contract will not be signed until the complaint is dealt with, cf. the Public Procurement Regulations § 25-3.