Public procurement notice: Contract Notice
Published: 2018-06-06
Buyer: The City of Edinburgh Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 38544000
Submission deadline: 2018-07-06
Award criteria: The most economic tender

Technical requirements: Back To Laboratory Saliva Based Test Kits and Screening for Controlled and Illegal Drugs’ are required when the court has made a DTTO (Drug Testing and Treatment Order).The Council requires the supply of Back To Laboratory Saliva Based Test Kits and Screening for controlled and illegal drugs and a Confirmation Testing Service to be available as and when required. Integral to this requirement will be the ability to provide Secure Electronic Results via a web-based portal which will support the DTTOs success in delivering an effective service to the Scottish Courts.
The Council requires the supply of Back To Laboratory Saliva Based Test Kits and Screening for controlled and illegal drugs and a Confirmation Testing Service to be available as and when required. Integral to this requirement will be the ability to provide Secure Electronic Results via a web-based portal which will support the DTTOs success in delivering an effective service to the Scottish Courts.
In addition to back to laboratory saliva- based drug testing kits, The City of Edinburgh Council requires a small amount of urine based test kits. A specification for this additional requirement and pricing schedule has been included in the documentations. If your organisation can provide urine based test kits please complete the Pricing Schedule- Urine Testing Kits (Additional Service). This service will not be evaluated.
Part IV: Selection criteria — C: Technical and Professional Ability – Question 4C1.2 – Saliva based testing is a mandatory requirement of this service. Alternative testing methods will not be considered. Please provide 2 relevant examples of your organisation providing saliva based testing kits and back to laboratory services. In the event you do not have 2 examples please provide reasoning for this and an explanation of how you can meet the service requirement.
Bidders must be able to provide upon request, their 2 most recent sets of audited annual accounts, including profit and loss information, and the current ratio for each of the 2 financial years.
The current ratio is a liquidity ratio that measures a company’s ability to pay obligations. The formula for calculating a company’s current ratio is consistently applied as current assets divided by current liabilities.
Minimum “general” annual turnover of 128 000 GBP for the last 2 financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Where a Bidders’ current ratio is less than the acceptable value, the Council may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the minimum standards as detailed in the ESPD document.
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
A regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent.
The bidder must have documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment.
If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

Eligibility requirements: Part IV: Selection criteria — C: Technical and Professional Ability – Question 4C1.2 – Saliva based testing is a mandatory requirement of this service. Alternative testing methods will not be considered. Please provide 2 relevant examples of your organisation providing saliva based testing kits and back to laboratory services. In the event you do not have 2 examples please provide reasoning for this and an explanation of how you can meet the service requirement.