Public procurement notice: Contract Notice
Published: 2016-10-28
Buyer: Equality Commission for Northern Ireland
Country: UK
Region: NORTHERN IRELAND
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 72000000
Estimated value: 200000 GBP
Submission deadline: 2016-12-01
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The Legal Division of the Equality Commission requires the use of a multi-functional database system for client record and reporting purposes. The overall aim is to provide a solution that will help expedite the client enquiry process in terms of correspondence and data administration, whilst retaining the ability to report on management statistics and financials.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements.. is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract.. performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract.. performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still. does. not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and. they may. be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate. of Unsatisfactory. Performance will result in the contractor being excluded from all procurement competitions being undertaken by. Centres of Procurement. Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve. months from the date of issue. of the certificate. The Authority expressly reserves the rights: (I). not to award any contract as a result. of the procurement process. commenced by publication of this notice;. (II). to make whatever changes it may see fit to the content and. structure of the tendering. competition;. (III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and. (IV). to award contract(s) in. stages and in no circumstances will the Authority be liable for any costs incurred by candidates.. The Legal. Division of the Equality Commission requires the use of a multi-functional database system for client record and reporting purposes. The. current Legal Database is bespoke, originally developed in 2001, it has been added to since that time on both a structured and ad hoc. basis. It is currently supported by the in-house ICT team, utilising MS Access 2007 and ASP.NET 2.0 as a front-end to a SQL Server 2014. database on a Windows Server 2012 platform.. The overall aim is to provide a solution that will help expedite the client enquiry process. in terms of correspondence and data administration, whilst retaining the ability to report on management statistics and financials.. .. The solution must provide. — A secure and risk-averse database management system enabling the tracking of all the important data. elements of the complete client lifecycle. This will incorporate the main stages of initial enquiry through to potential supported case at. Legal Funding Committee, followed by outcome and closure. . — Improved timeliness and quality of information shared between Case. workers and Management.. — A comprehensive and flexible reporting solution to form the basis for present and future information needs... This contract will start on the Commencement Date and will run for a period of development up to the Service Commencement Date. The. support and maintenance will run for an initial period of three (3) years plus three (3) optional extension periods of two (2) years each. All. optional extensions will be subject to review and satisfactory performance assessment by ECNI. . The figure indicated in II.1.5 represents. the upper limit of an estimated contract value which ranges from £100,000 to. £200,000. This range reflects the potential scale of the. contract and takes into account such changes to the scope/and or scale which. may result from future operational requirements.. The. pricing strategy applied and the setting of cost/profit margins are a commercial. decision for economic operators when submitting a bid for this competition.
CPD will comply with the Public Contracts Regulations 2015 and, where.. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is.. communicated to tenderers. That notification will provide full information on the award decision.


Award value: 200000