Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2023-05-19
Buyer: Helsingin kaupunki
Country: FI
Contract type: Services
CPV classification: 72000000
Estimated value: 2000000 EUR

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Automated verification and reading of IFC files for SaaS-based inspectionof national building control use cases to building control permitmanagement service software via interfaces
With this market survey, the RAVA3Pro development project is identifying marketsand potential suppliers to identify an IFC file-based automatic SaaS-basedinspection software for automatic inspection and reading of national building controluse cases for building control licensing service applications via interfaces. For amore detailed description of the requirements of the solution sought, please refer tothe 'Description of the Acquisition' section of this notice. This notice does not call fortenders or requests for participation. The market survey is accompanied by aninvitation to a market survey, where the contracting entity can conduct a marketdialogue with the operators that have expressed an interest. The outcome of thismarket survey will be used by the municipalities and stakeholders of the RAVA3Prodevelopment project, such as ministries, to prepare a separate development projectand a competitive tendering process for the procurement of suitable productsaccording to the market.
With this market survey, the RAVA3Pro development project is identifying markets and potential suppliers to identify an IFC file-based automatic SaaS-based inspection software for automatic inspection and reading of national building controluse cases for building control licensing service applications via interfaces. For a more detailed description of the requirements of the solution sought, please refer to the 'Description of the Acquisition' section of this notice. This notice does not call fortenders or requests for participation. The market survey is accompanied by an invitation to a market survey, where the contracting entity can conduct a market dialogue with the operators that have expressed an interest. The outcome of this market survey will be used by the municipalities and stakeholders of the RAVA3Pro development project, such as ministries, to prepare a separate development project and a competitive tendering process for the procurement of suitable products according to the market.
Companies interested in participating in the market dialogue are invited to send their contact details (name and e-mail address of the person) by e-mail to aarno.alanko@hel.fi and a copy to suvi.valimaki@hel.fi and annariitta.kallinen@arkcon.fi and to write in the title field: 'Market survey IFC files SaaSbased verification program 12.5.2023'. Please provide your contact details, preferably by May 30, 2023, at 12:00 noon.
The contracting entity reserves the possibility of inviting the companies that have expressed interest to present their products or solutions at company-specific events and to send a possible draft invitation to tender for comments to interested companies before the possible publication of the actual contract notice or tender.The aim is to organize possible company-specific presentation events during June 2023 (in principle remotely). The timetables and other information provided in this notice, such as the planned market dialogue, are preliminary and indicative and may change as the preparation of the notification progresses. The information provided is not binding on the contracting entity. Failure to respond to the market survey will not prevent a supplier from participating in a potential tender and will not affect the supplier's position in the actual tender.
Description of the acquisition: RAVA3pro is a development project led by the City of Helsinki and funded by the Ministry of Finance to further develop and automate the electronic permitting process in municipalities' building control. The project involves 23 municipalities. The main applicant and administrator of the project is the Urban Environment Division of the City of Helsinki. In addition to the City of Helsinki, the project includes the citiesof Espoo, Hyvinkää, Hämeenlinna, Iisalmi, Joensuu, Jyväskylä, Järvenpää, Kirkkonummi, Lahti, Lohja, Mikkeli, Oulu, Pori, Salo, Seinäjoki, Sysmä, Tampere,Turku, Tuusula, Vantaa, Ylöjärvi, and Äänekoski. The development project also involves stakeholder cooperation with the Ministry of the Environment in the national standardisation work, VTT (Technical Research Centre of Finland Ltd.), the National Archives of Finland, the Senate Properties, and the Association of Finnish Local and Regional Authorities.
The main driving force behind the need for a new SaaS-based automated IFC filechecking service is the national need for the use of IFC data models arising from the reform of the Building Act. In Finland, the new Building Act was adopted by the Parliament in February 2023, requiring municipalities to submit IFC data models to the future national data repository (RYTJ) of SYKE on January 1, 2025. The Act also requires municipalities to be able to receive IFC data models as part of the building permit process. Lupapiste software (www.lupapiste.fi), which is being tendered by the municipalities' TIERA, does not have the functionality to check and transmit IFCdata models. This missing functionality and software service should be developed and, more obviously, separately tendered as part of the municipalities' framework agreement model, as is the case with the Tiera framework agreements.
The goal for the service is that the inspection is done with the SaaS service software through the interfaces of the building control permit service software in bothdirections via data transfer.
Municipalities have identified that there is insufficient expertise and human resources to manually check IFC files. Municipalities have pointed out that the lack of software is a major obstacle for them to receive and process the IFC data models required by the new Building Act; the quality and content of the IFC data models cannot be ensured in the municipal permit process. The RAVA3Pro development project has made it clear that SaaS-based service software with the required functionality is neither available on the Finnish market nor, as far as we know, under development. The "desktop" software developed for manual work has been tested to some extent in various pilot projects in municipalities.
RAVA3Pro generates use cases, IFC data content requirements, and IFC audit rules for the audit. In Finland, building inspections are municipality-specific, and municipalities purchase the software of their choice for their own use.
We at the RAVA3Pro project would like to thank you for reading the announcement and look forward to your participation in the survey!


Award value: 2000000