Public procurement notice: Contract Award Notice
Published: 2024-09-25
Buyer: Energinet Eltransmission A/S
Country: DK
Region: DK032
Contract type: Works
Procedure: Negotiated with prior call for competition
CPV classification: 45111300
Estimated value: 50000000 DKK
Award criteria: price, quality

Technical requirements: The Contracting Authority is in the process of establishing a new 400 kV overhead line from Idomlund in the northwestern part of Denmark to the Danish/German border. The goal of the project is to enhance the electrical connection between Denmark and Germany, to assist in the transition to renewable energy.  The current 150 kV overhead line from Endrup to Idomlund will be replaced by the new 400 kV overhead line. The tender includes following three overhead lines which are to be replaced:   - Karlsgårde – Stovstrup (KAE – STSV) - Stovstrup – Videbæk (STSV – VID)  - Videbæk – Idomlund (VID – IDU) 

Therefore, the Contracting Authority wants to purchase works related to dismantling of phase conductors, earth conductors, OPGW, insulators, towers and removal of foundations as well as subsequent restoration of tower sites.
Prices must be stated in the attached Tender List (doc. no. 21/06615-15) and the defined price elements must be completed herein. Prices must be stated exclusive of VAT but inclusive of all other expenses associated with the purchase.

Prices must be stated in DKK.  When evaluating 'Price', the Contracting Authority will evaluate the total cost (for evaluation purpose), cf. the Tender List (the blue sheet named ‘Grand total’).
The evaluation will be based on the tenderers submitted detailed and project specific solution description for the tendered assignment cf. Specific Work Description (doc. no. 21/06615-6), including chosen methods, proposed tools and proposed processes for all specified activities, especially concerning:  

1. A detailed and project specific solution description demonstrating how the tenderer intends to perform the activities comprised by the Specific Work Description. The solution description must include following, and all activities in between, from authorities processing and planning of the dismantling work to dismantling materials, refilling of foundation holes and final documentation. 

2. A description demonstrating the tenderers’ knowledge of certain areas of attention when performing the activities comprised by the Specific Work Description (for instance, crossings of roads, railways and the new 400 kV overhead lines, risk of high water-/ground water levels, protected nature and wildlife, at specific times of the year etc.).

3. A specific description for handling dismantled material at the working site. 

4. A description, demonstrating how the tenderer intends to handle recycling, recovery and reprocessing of dismantled materials (for instance dismantled materials from towers, phase conductors, foundations, earth wires etc.). The tenderer shall also include a description, demonstrating how removal and disposal of environmentally hazardous substances is handled.  


 The Contracting Authority will evaluate the proposed solution description in relation to the scope and complexity of the tendered assignment, cf. Specific Work Description (doc. no. 21/06615-6). That is to which extent the detailed solution description demonstrates a high level of ability to identify relevant activities  and challenges and proposes appropriate and project specific  methods, tools and processes for managing such. In the evaluation of Solution Description, it will be evaluated positive that:  


1. The project specific solution description demonstrates the tenderers’ understanding of the project complexity, necessary activities and demonstrate suitability in the proposed procedures and methods for performing the services comprised by the Specific Work Description.  




2. The project specific description demonstrates the tenderers’ understanding of certain areas of attention when performing the works comprised by the Specific Work Description. 




3. The time consumption related to handling dismantled material at the working site is minimized. 

4. The project specific solution description demonstrates the tenderers’ understanding of the activities related to the entire process from dismantling of materials to scrapping. Furthermore, it will be evaluated positively that the description includes how the tenderer handles removal and disposal of environmentally hazardous substances. 

An overall evaluation will be made of this sub-criteria.
The evaluation of the sub-criterion “Detailed time schedule” will be based on the submitted Time Schedule. The tenderers should include a detailed and robust time schedule which outlines how the work will be structured from Contract Commencement Date until final delivery of as-built documentation and sub-sequent project close-out. The detailed time schedule shall honor the milestones set out in the tender material. 

The documentation should include a detailed description on how the identified activities are planned and executed. Further, a GANTT-chart (or similar) outlining the overall time schedule should be submitted.

For the sub-criterion “Detailed Time Schedule”, the Contracting Authority will evaluate the degree to which the tender demonstrates a well-planned, realistic and robust time schedule, which allows sufficient time for potential schedule contingencies, but still provides evidence of a high level of security for delivery within the timeframe as set out in the Tender Documents.

In this context it will be evaluated positive that:
• the schedule is realistic, frontloaded and reflects and handles critical activities
• that hazardous activities are not performed concurrently in the same location
• the schedule reflects sufficient time for 3rd party engagement
The tenderer must as part of the sub-criteria “Contract terms” include the following:

A list of proposed clarifications, if any, to the attached contractual terms, cf. the Construction Contract (AB18), doc.nr. 21/06615-4, and General Conditions (based on AB18), doc.nr. 21/06615-5, which shall be stated in the Clarification List, doc.nr. 21/06615-3, under the sheet “Legal”. 

The proposed deviations must be clear and explicit and with an explanation as to why they are made.
 The tendered assignment must be performed based on the attached contract terms. The following Clauses are not part of the evaluation (minimum requirements): 
The Construction Contract (AB18), doc.nr. 21/06615-4
- Clause 2, Documents forming the construction agreement, as to: Order of priority of documents
- Clause 7 (Confidentiality) 
- Employer's requirements – HSE (doc. no. 21/06615-12)
- Health and Safety Plan (doc. no. 21/06615-13) 
- Employer's requirements – Quality (doc. no. 21/06615-14)

General Conditions (based on AB18), doc.nr. 21/06615-5
- Clause 3, Applicable Law 
- Clause 10.1.1., Performance bond provided by the client
- Clauses 61-63, Bankruptcy, reconstruction, etc., Death of a party, Common rules on termination with immediate effect
- Chapter J., Disputes 
- Appendix 1A: Appendix 1A: Advance Payment Bond 
- Appendix 1B: Performance Bond 
- Appendix 1E: Labour Clause
- Appendix 1F: Energinet’s Code of Conduct for Suppliers
- Appendix 1G: Code of Conduct – Contract Clause and Self-Assessment Questionnaire


For the remaining parts of the contract documents the tenderer may state explicit, clear, and explained clarifications to the Contract documents. 

These clarifications will be included in the evaluation of the sub-criterion "Contract terms". It is noted that any deviations may lead to a reduction to the score depending on the content, clarity, and consequence. Clarifications which intend to limit liability and shift the financial risk in favor of the tenderer will be particularly important in the evaluation. In case that the tenderer has not stated any clarifications and therefore fully accepted the contract terms, it will result in a maximum score of 10. 

An overall evaluation will be made of this sub-criterion.


Winner: Bravida Danmark A/S
Number of bids: 2