Public procurement notice: Dynamic Purchasing System
Published: 2018-05-26
Buyer: The Council of the Borough of Kirklees
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 34115200 | 34120000: Motor vehicles for transport of persons | 60000000 | 60100000 | 60130000
Estimated value: 15000000 GBP
Submission deadline: 2023-05-31
Award criteria: The most economic tender

Technical requirements: The contracting authority intends to establish a Dynamic Purchasing System (“DPS”) for the provision of passenger transport services (“the Service” or “Services”) under which interested economic operators can become eligible to bid to provide specific service contracts or “Routes”.
The council is responsible for arranging home to school transport to schools and colleges for children and young people with Special Education Needs (SEN) and disabilities. In addition, the council also arranges transport for respite /short breaks and for adults to attend local day centres. Overall the service comprises over 400 000 journeys annually.
The council’s home to school transport service employs approximately 130 passenger assistants who ensure that children and adults are safely and comfortably transported to various locations within, and on occasions outside, the Kirklees District.
The current contracts for these services are due to expire in 25.7.2018 and the council must secure continued provision of these services. The council intends to establish the DPS to enable all types of relevant businesses to apply to be admitted to an approved list of operators, members of which shall be invited from time to time to compete for the award of specific contracts to supply these services.
a— route transportation of children /adults /passenger assistants to schools, colleges and day centre locations and other venues, and either back home again or to another designated point as specifically set out in each route sheet /instruction,
b— interim cover of new journeys which are likely to continue for some time and which may eventually be converted into routes at the discretion of the council,
The DPS will initially run for a period of 24 months with the successful economic operators, with the provision to extend the DPS by up to a maximum of 3 further 12 months extension periods, subject to continued availability of budgets and /or the use of eligible economic operators continuing to meet the requirements and demands of the service.
Stated values are estimates and the contracting authority shall not be bound by such estimates nor should these be interpreted as an undertaking to purchase any services. It is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the economic operators admitted to the DPS will in fact enter into any specific contracts.
The economic operators’ request to participate on this DPS will be assessed against their responses to the minimum selection criteria within the Selection Questionnaire (“SQ”) in the request to participate submission document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this notice above. In accordance with:
i— Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council, and
ii— Regulations 57 to 60 of the public contracts 2015 (SI 2015/102) (the “Regulations”), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator from participating in the DPS whom they deem to not satisfy any of the minimum selection criteria outlined within this document.
See Sections 4 and 5 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf ).
Economic operators must submit either a copy of the audited accounts for the most recent 2 years if requested. If it cannot, then it must provide either:
a) a statement of the turnover, profit and loss account /income statement, balance sheet /statement of financial position and statement of cash flow for the most recent year of trading for this organisation,
b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position, or

Eligibility requirements: The economic operators’ request to participate on this DPS will be assessed against their responses to the minimum selection criteria within the Selection Questionnaire (“SQ”) in the request to participate submission document, which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this notice above. In accordance with: i— Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council, and ii— Regulations 57 to 60 of the public contracts 2015 (SI 2015/102) (the “Regulations”), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator from participating in the DPS whom they deem to not satisfy any of the minimum selection criteria outlined within this document.

Award value: 15000000