Public procurement notice: Contract Notice
Published: 2025-05-08
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Services
Procedure: Open procedure
CPV classification: 09000000 | 09132000 | 30160000 | 30163000 | 30163100
Estimated value: 80000000 NOK
Submission deadline: 2025-06-09
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: This requirement only applies to Norwegian tenderers.

Demand: 

Tenderers must have their tax, payroll tax and VAT payments in order in accordance with the legal provisions and the tenderer must not have significant arrears.

Any arrears or other irregularities must be justified.

Documentation requirement:

Tenderers shall document the requirement through the certificate "Information on tax and duties". The certificate shall be of the type "RF-1507" and not "RF-1316".

Tenderers order this in Altinn on behalf of their company. When ordering it is important that Ålesund municipality is stated as a copy recipient, so that the contracting authority gets a copy of the certificate directly from Altinn.

Read about the certificate here: https://www.skatteetaten.no/skjema/opplysninger-om-skatt-og-avgift/
Demand:

Tenderers must have the financial capacity to execute the contract.

The tenderer is required to be credit worthy, minimum A, in accordance with Dun & Bradstreet ́s service riskguardian suite (https://riskguardian.bisnode.no), or have the financial capacity to execute the contract based on the contracting authority ́s discretion.

Documentation requirement:

The Contracting Authority will carry out their own assessment of the supplier's finances through RiskGuardian Suite. Tenderers can enclose other necessary information if they believe that RiskGuardian Suite does not provide a correct picture of the financial situation.

The RiskGuardian Suite service includes all Nordic countries. As a general rule, the Contracting Authority will not accept credit ratings from other company and accounting information systems than RiskGuardian Suite due to equal treatment of the tenderers. Foreign tenderers outside the Nordic countries will, however, use and accept credit appraisal through Dun & Bradstreet ́s service Credit (https://credit.dnb.com/).

Tenderers that the contracting authority cannot find a RiskGuardian Suite (or Credit for suppliers outside the Nordic countries), e.g. newly established tenderers who have not built up a basis for a credit rating, must enclose a declaration/guarantee from a parent company/owner/bank or similar financing institutions, regarding the company's financial and economic position.
Demand: 

The tenderer, or employees at the tenderer are required to have experience from at least one equivalent assignment in the last three years. Similar assignments mean the administration of fuel licences, toll tags and electronic logbooks for a municipality with a minimum of 25,000 inhabitants.

Documentation requirement:

Completed annex "The Tenderer's experience" or other document with equivalent information (max. 2 A4 pages).
Weighting:

The award criteria is weighted 100%

Orientation:

Tenderers shall fill in the attached price form in their cost calculations and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected.

All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs.

Evaluation:

When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached.

The following summed costs will form the basis of the evaluation:

Total cost of fuel (based on a given volume calculation) over 4 years.

Combined administration cost for objects (fuel cards and toll tags) over 4 years.

Total hire cost for an electronic log over 4 years.

The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
The contracting authority uses the exclusionary provision in the PPR § 7-9 fifth section and does not weight climate and environmental considerations in accordance with the second section. The contract is assessed to have a climate footprint and an immaterial environmental impact, and this is justified below.

The procurement concerns administrative and digital services connected to:

Fuel card administration, including invoicing and transaction management.
Administration of toll tags, including registration and re-billing of passes.
Electronic logbook, a digital system for registering instalments.
No physical goods or services are procured that directly affect the municipality ́s environmental impact, such as fuel deliveries, vehicles or workshop services.
The contracting authority shall enter into a framework agreement for a general administrative system for the vehicle fleet, which includes:

Electronic logbook: A system for automatic registration and documentation of driving data (kilometres, routes, purpose of driving etc.) for the Contracting Authority's vehicles. The system shall fulfil the Norwegian Tax Administration ́s requirements for travel logs and simplify handling of professional and private driving.
Fuel cards: Administration of fuel cards for the vehicles, including an overview of fuel consumption, costs and invoicing. The system shall preferably be integrated with fuel suppliers in order to obtain transaction data automatically.
Toll tags: Administration of AutoPASS or equivalent tags for the vehicles, with an overview of passes and toll charges. The system ought to consolidate toll passes per vehicle and facilitate for correct cost distribution.
The aim of the procurement is to achieve an efficient and combined system that gives a full overview of vehicle use and associated costs. The system shall contribute to simpler reporting and reduced administrative work.

Merkand til attendees:

Ørsta municipality will not enter into a fuel agreement until June 2026 at the earliest.
Volda municipality only wants an electronic logbook.
The following elements are not included in this agreement:

Fuel in bulk
Leasing finances
Anywhere within the participating municipalities ́ municipal borders.

Participating municipalities:

Ålesund municipality
Giske municipality
Haram Municipality
Volda Municipality
Ulstein municipality
Ørsta municipality
The length of the extension is 12 months