Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2023-06-27
Buyer: Petroleumstilsynet
Country: NO
Contract type: Supplies
CPV classification: 48000000 | 48300000 | 48330000 | 48400000 | 48440000

Technical requirements: The Petroleum Safety Authority Norway (PSA) [Petroleumstilsynet (Ptil)] invites tenderers to a market dialogue. The aim of the dialogue is that the PSA will be informed about what digital solutions are available on the market for planning and follow-up of activities/tasks.
The PSA is a governmental supervisory and administrative organisation with responsibility for safety, working environment, emergency preparedness and security in the petroleum industry. The PSA is responsible for setting the framework for petroleum activities and following up that they are conducted in a responsible manner. In practice, this means that we develop HSE regulations and ensure that companies comply with them. Our supervisory responsibility covers petroleum activities on the entire Norwegian continental shelf, in addition to seven onshore petroleum facilities and associated pipeline systems. The responsibility also includes offshore renewable energy production and CO2 management. The PSA is also a directorate that develops, manages and disseminates knowledge about our area of expertise. The PSA's financial framework is determined annually through the national budget, and the total allocation came to NOK 361 million in 2023.
The PSA has just under 200 employees in a matrix organisation with six departments, each headed by a director. The directors sit on the management team with the CEO. In the course of a year, the PSA carries out just under 1,000 defined activities/tasks per year across the departments. A proprietary tool is currently used for planning and follow-up of the activities/tasks. We are considering further developing this tool or replacing it with a tool that is available on the market. We are also looking into the possibility of including more relevant business processes in a new system.
- Management of internal resources (people and labour hours) in the planning and follow-up of activities/tasks
A new tool must have an openly documented API so that data from the system can be uploaded to our data warehouse/data platform. The tool should have a defined interface with our accounting system UBW. This is powered by Unit4 and delivered as a cloud solution. It is also important that the new system works well with standard Microsoft software.
We would like to make contact with potential tenderers for the implementation of a market dialogue, so that before an invitation to tender is published, we have the best possible knowledge of what digital systems are currently available on the market. We therefore invite tenderers to digital one-to-one dialogue meetings that will last up to two hours with tenderers who wish to present their systems and relevant functionality.
Please register your interest via the announcement in the Mercell portal with an attachment containing the following information: name of the announcement, the tenderer's name, contact person, telephone, email address and a brief description of the system and functionality related to the above processes (maximum 1 A4 page).
Invitations to one-on-one dialogue meetings will be sent out by 23 August, and the meetings will be held in September. Confidential information/trade secrets from the tenderers at the one-to-one meetings will not be shared with other suppliers, cf. the Public Procurement Regulations § 7-4.
This notice will not have any consequences for any later contest. This prior information notice is only for an invitation to one-to-one dialogue meetings, and it will not shorten the deadlines in the later notices. A possible call for tenders for the procurement of the tool will take place in the spring of 2024. Participation in any later contest is in no way conditional on the tenderer responding to this enquiry.