Public procurement notice: Contract Notice
Published: 2025-04-09
Buyer: Sandnes kommune
Country: NO
Region: NO0A1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48400000 | 48441000 | 48443000 | 48444000
Estimated value: 24000000 NOK
Submission deadline: 2025-05-13
Award criteria: cost, quality

Technical requirements: Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: Requirement: Tenderers shall have sufficient economic and financial capacity to fulfil the contract. Tenderers must achieve a minimum rating of creditworthy. Documentation: Norwegian companies: As documentation, the contracting authority will obtain the credit assessment Commercial Delphi Score from Experian. Tenderers must achieve a minimum rating of "Credit worthy", i.e. tenderers must be in risk class 5 or higher on experians scale. Tenderers are required to have known registered information about the company and agree by submitting the tender for the information to be collected and used as a basis for assessing the tenderer's financial conditions. When submitting their tender offer, the tenderer can enclose a credit rating from a certified credit rating company showing that the tenderer fulfils the requirement. The credit rating shall be based on the last available accounting system and it shall be carried out by a company with licence to carry out credit information activities. If a tenderer has a justifiable reason for not submitting the documentation required by the contracting authority, he can document his economic and financial capacity by presenting any other document that the Contracting Authority deems appropriate. Foreign companies: Tenderers are requested to enclose a credit rating from a certified credit rating company that shows that the tenderer fulfils the requirement. The credit rating shall be based on the last available accounting system and it shall be carried out by a company with licence to carry out credit information activities.
Requirement: Tenderers must not have significant tax and VAT arrears, or an approved repayment plan must be in existence. Documentation: Norwegian companies: Tax and VAT certificate, not older than six months. The certificate can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. Foreign companies: Certificate issued by the relevant authority in the tenderer's home country that confirms that the tenderer has fulfilled his tax and duty obligations in accordance with the legal provisions in the country where the tenderer is established. The certificate must not be more than six months old.
Requirement: Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Requirement: Tenderers shall have experience from delivering a Norwegian language cloud based finance system that as a minimum covers the trades wage, budget and accounts of a Norwegian municipality with more than 20,000 inhabitants. The delivery of an ERP system that covers the minimum content for the finance system mentioned in this requirement for a municipality with more than 20,000 inhabitants will also be accepted. Documentation: Tenderers are requested to enclose a list of the most important relevant assignments in the last five years. The list shall consist of up to three assignments. The description must include a statement of the assignment ́s content, value, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description.
The contracting authority will give each tenderer a score between 0-10. For the cost award criterion, the lowest offered price will give the highest number of points, and the remaining tenders will be given points relatively based on the lowest sum. The points per supplier will then be multiplied by the award criteria weighting, which results in the final score per supplier for the award criteria. Documentation: Completed Annex 2 - Price Form.
The contracting authority will give each tenderer a score between 0-10, based on what is considered the best response to each individual assessment requirement for the subject areas listed under this award criteria. The assessment covers the requirements under "User managed functionality" and not the requirements included in "System functionality". The contracting authority will make a comprehensive judgemental assessment of each part of the individual assessment requirements, where the functionality, user friendliness and solution proposal will be seen based on the content of each chapter. Underweight is used in this procurement. See the tender documentation point 6.2 for further information. Documentation: Response to the contracting authority ́s annex 1 - Requirement Specifications, for assessment requirements under the chapter 'User controlled functionality'.
The contracting authority will give each tenderer a score between 0-10 based on what is considered the best response to each individual assessment requirement in the chapters stated in this award criteria. The contracting authority will make a comprehensive judgement of how the tenderer ́s response fulfils the need described in the individual assessment requirements. Documentation: The tenderer ́s response to the contracting authority ́s annex 1 - Requirement Specification, of the assessment requirement under the chapter "Migration and Implementation" and "integrations".