Public procurement notice: Contract Notice
Published: 2023-05-17
Buyer: DSB
Country: DK
Contract type: Supplies
Procedure: Competitive dialogue
CPV classification: 34600000 | 34620000 | 34622000 | 34622200 | 34630000
Estimated value: 3500000000 EUR
Submission deadline: 2023-07-03
Award criteria: The most economic tender

Technical requirements: DSB seeks to acquire automated s-trains and a variety of interconnected deliverables. The purpose of the acquisition is to enable DSB to carry out its passenger transport operations. Furthermore, DSB intends to acquire maintenance including a maintenance solution, maintenance operations by use of DSB’s maintenance personnel, technical support and delivery of spare parts for the automated s-trains and other supplier services.
Thus, the procurement consists of an agreement for acquisition of automated s-trains and other deliverables (Supply Agreement, “SA”) and maintenance services as a Technical Support and Spare Parts Supply Agreement (TSSSA) and other supplier services for the automated s-trains (Maintenance Agreement, “MA”). The two agreements are interconnected and the tender procedure for the agreements is the same. Award will take place for both agreements to the same tenderer in accordance with the common award criteria, see section II.2.5.
The SA covers electric automated trainsets and interconnected deliverables (e.g. documentation, training, related IT systems including wayside   and services). The SA has a committed main purchase of 226 trainsets for operation in GoA4 (Grade of Automation level 4) mode and the possibility to acquire up to one hundred (100) additional trainsets and interconnected deliverables. The trainsets shall be self-propelled electric automated trainsets for passenger transport on the Copenhagen S-network. It shall be possible to operate the trainsets coupled in multiple formation. The trainsets will be for mass suburban transit and thereby required to have the functionality to support short travel times, which may include high operational speed (expected to be between 120-160 km/h), good acceleration and fast passenger exchange. Given the nature of the infrastructure and other circumstances of the Copenhagen S-network it is expected that the trainsets will need a certain level of custom design. Furthermore, the Copenhagen S-network is equipped with a CBTC signaling system (Communication Based Train Control) type Trainguard MT from Siemens. For the trainsets procured under the SA DSB will provide the CBTC onboard equipment which shall be installed and integrated into the trainsets by the supplier.
The SA shall be valid as long as the Supplier has outstanding obligations towards DSB under the SA, including the period until all Warranty Periods and Extended Warranty Periods have expired and the Supplier has performed all of its obligations, including Warranty Repairs.
The delivery time and rate of delivery depend on a variety of circumstances and hence these may be changed during the tender phase. For instance, DSB’s roll out of other projects related to the automation of the S-network and political decisions for potential future expansions of the S-network, and delays in these projects may influence the needed time and rate of delivery.
The MA is expected to have a duration of 30 years from PTO of the first trainset. However, the MA shall commence at contract signature. The maintenance shall be carried out in an existing maintenance facility (incl. handover points) provided by DSB. The supplier shall deliver a detailed facility plan   and shall furnish the maintenance facility with machinery, special tools and other equipment needed to maintain the trainsets. The maintenance services shall consist of management of all maintenance incl. planning, onsite fault finding, technical support, provision of spare parts, documentation and training. The maintenance services shall be ECM certified by a certification body following the ECM requirements from Commission Implementing Regulation (EU) 2019/779 and the Supplier shall have ECM Level 1-4 responsibility. For the actual execution of preventive and corrective maintenance tasks, the supplier shall use DSB maintenance personnel. The average mileage per vehicle per year is expected to be approximately 115.000 km. Other services consist of configuration and documentation management, obsolescence management, life cycle management, engineering support, design authority services, IT services and help desk.
Since the trainsets are presumed to have a life expectancy of at least 30 years and potentially more, DSB has an option to extend the MA for up to 2 times 5 years (in total approx. 44 years from contract signature). Furthermore, a great deal of knowledge and experience will be gathered throughout the contract period, and there is in general a need to minimize the technical and logistical difficulties that a change of supplier would result in. These factors, in particular, necessitates a contract of said length with the same supplier.
If more than the required number of applicants fulfill the minimum requirements, see sections III.1.2) and III.1.3), the selection of the applicants that will be invited to submit tenders will be based on an assessment of which applicants have documented the most relevant previous deliveries and services in comparison to the two main areas (i) the Supply Agreement and (ii) the Maintenance Agreement both described in sections II.1.4) and II.2.4) above, in terms of the comparability and quantity of the previous deliveries and services. It will be regarded positively in the assessment a) if the individual references fulfill as many minimum requirements as possible within the main area, see section III.1.3), b) if the individual references cover both SA and MA, and further for SA c) if a train solution has been taken over and put in commercial operation by an external customer, and d) if a train solution has involved implementation of significant customizations due to the infrastructure of the recipients.
In the assessment of which applicants have documented the most relevant previous deliveries and services for the two main areas, i.e. (i) the Supply Agreement and (ii) the Maintenance Agreement, DSB will award points on a scale from 1-7 to applicants for each main area. Each main area will be awarded points based on an overall assessment of all references for the main area. The applicant will then receive an overall score calculated as the average number of points awarded to these two main areas.
The SA contains: 1) an option for additional trainsets to the S-train Network. The option allows DSB to order up to one hundred (100) trainsets as one or more additional purchase orders 2) an option to install a drivers cab in some or all the trainsets already produced, 3) an option to install a drivers cab in some or all the trainsets not yet produced, 4) an option for test and commissioning of CBTC onboard equipment for Trainsets # 21-226, and 5) an option for test and commissioning of CBTC onboard units for any additional trainsets.
The MA contains: 1) an option for extension for 10 years (2 times 5 years), 2) an option for a revised maintenance regime if the option to install a drivers cab in the Trainsets has been exercised in the SA. This option is automatically exercised by DSB if DSB exercises the option to install a drivers cab in the trainsets in the SA, and 3) an option for maintenance of additional Trainsets if the option to purchase additional Trainsets is exercised in the SA. This option is automatically exercised by DSB if DSB exercises the option to purchase additional Trainsets in the SA.
This procurement is a part of the Future S-Network Programme, see the Descriptive Document, section 2.1. DSB expects to require the supplier to manage interfaces to other contracts and thereby contribute to secure successful implementation, integration and safety demonstration of the Future S-network Programme.
The applicant must submit a completed version of the European Single Procurement Document (ESPD), including Part IV, section B, which shall contain information concerning the financial ratios, total annual turnover and balance sheet total as described below (A — D) for the last 3 financial years.
DSB can ask the applicants to provide documentation for their fulfillment of the minimum requirements concerning financial and economic standing at any time during the tender process. Further information is provided in the tender material. The documentation shall consist of audited financial statements or excerpts thereof for the 3 latest financial years, depending on the date on which the applicant's undertaking was set up, or the applicant started trading, where publication of financial statements is required under the law of the country in which the applicant is established, or any other form of documentation which DSB deems appropriate, where the applicant is unable to present audited financial statements for a valid reason. By ‘financial year’ is meant either a calendar year (1 January -31 December) or a season (e.g. 1 July – 30 June).
The applicant must meet the following minimum requirements at the time of prequalification    as an average of the last 3 financial years prior to the deadline for submission of application for prequalification: (A)	An annual turnover of at least EUR 1,000 million


Award value: 3500000000