Public procurement notice: Contract Award Notice
Published: 2017-04-15
Buyer: NWUPC Ltd
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000
Estimated value: 21000000 GBP
Award criteria: Pricing, Customer Requirements
EU fund: ERDF

Technical requirements: Pricing
Customer Requirements
The NWUPC has a requirement to establish a Framework Agreement for the provision of Vehicle Hire, Car Club and Vehicle Leasing. NWUPC is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) on behalf of members of NWUPC, NEUPC, APUC, HEPCW, SUPC, LUPC and CPC consortia.
1.2.2 The NWUPC is establishing the Framework Agreement as a central purchasing body for itself and Its Members (Other Contracting Bodies (OCB)). This means that Members referred to in the OJEU Notice may also participate in the Framework Agreement.
1.2.3 The Contract Notice has been advertised in the Supplement to the Official Journal of the European Union and on Contracts Finder and the process is being conducted under the EU Procurement Directive's, Open Procedure.
1.2.4 The Tenderer is the Economic Operator, as defined in the Regulations, responding to this Invitation to Tender by submitting a response for the consideration of NWUPC.
1.2.5 The Tender process is being led by NWUPC; the main point of contact for the duration of this exercise is:
1.3.1 The NWUPC is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC, NEUPC, HEPCW, APUC, SUPC, LUPC and CPC for Vehicle Hire, Car Club and Vehicle Leasing.
1.3.2 Tenderers shall accept and acknowledge that by issuing this ITT NWUPC shall not be bound to accept any Tender and reserves the right not to conclude a Framework Agreement for Vehicle Hire, Car Club and Vehicle Leasing for which Tenders are invited nor does it constitute an offer to enter into a contractual relationship.
1.3.3 All costs incurred in relation to preparing and submitting a Tender are to be borne by the Tenderer. NWUPC shall not accept liability for any associated costs sustained by Tenderers.
1.3.4 This Framework Agreement will commence on 1st February 2017 for an initial period of 24 months until 31st January 2019 with the option to extend the Framework Agreement for a further 12 months until 31st January 2020 and a further 12 months until 31st January 2021 subject to satisfactory Economic Operator performance.
1.3.6 The Tenderer can apply for a single lot or for multiple lots. You will need to complete and return a separate ITT and the appropriate appendices for each of the lots You wish to apply for. However you must indicate in section 4 Lot Application which of the lots You wish to apply for. This document refers to Lot 1 Vehicle Hire. A separate ITT document is available, and should be completed for the other Lots. Each bid will be assessed on its own merits and each lot will be awarded separately. Successful award on a particular lot does not enable You to supply under any other Lot.
1.3.7 Lot 1 Vehicle Hire includes, but is not limited to, the following scope; The hire of vehicles, participating Consortia Members will have a requirement primarily for cars (including 4X4 off road vehicles and MPV's) and vans within the UK; however there will also be a need for all types of hire vehicles including but not limited to self-drive mini buses, low emission vehicles, disability access vehicles and HGV and HCV in both manual and automatic drives inside and outside the UK. A Consortia Member may also use the Framework Agreement for associated services including but not limited to the scope detailed within the Framework Agreement Lot 1 Vehicle Hire Appendix 10 Schedule 2 section 52.
1.4.1 The following organisation have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
1.4.2 Estimated annual value is based on the NWUPC, NEUPC, HEPCW, APUC, SUPC, LUPC and CPC members' spend on the current Vehicle Hire and Leasing Framework Agreement during the dates specified. The total estimated spend through the Framework Agreement cannot be broken down into lots as the current Framework Agreement Suppliers have indicated there may be inaccuracies in the reporting of spend through the lots and car club is a new area for the consortia.


Number of bids: 11