Public procurement notice: Contract Notice
Published: 2016-11-23
Buyer: Ministry of Defence, Helicopters, Merlin Project Team
Country: UK
Region: Somerset
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 50210000: Repair and maintenance of aircraft
Estimated value: 7600000 GBP
Submission deadline: 2017-01-11
Award criteria: The most economic tender

Technical requirements: Support to Royal Navy Historic Flight to include Core Services, Repair and Overhaul and other associated tasking.
Repair, maintenance and associated services related to aircraft and other equipment. Provision of Repair & Overhaul (R&O), acquisition, manufacturing, technical, design, logistic, training and other support services for Royal Navy Historic Flight, for primarily the Royal Navy Swordfish aircraft, Bristol Pegasus 30 and Centaurus 18 piston propulsion systems and other air and propulsion systems and associated equipment. Using as much of the existing approvals and infrastructure established for Swordfish and Centaurus, other RNHF aircraft may be added by agreement during the contract duration. These could be: Royal Navy Sea Fury, airframe and components and Royal Navy Sea Hawk, airframe and components.
The requirement includes the entire propulsion system (i.e. aero-engines, propeller assemblies + accessories/ancillaries and engine-driven systems, engine support structure and connections (i.e. the ‘Power Egg’ and propellers). The Contractor will be required to comply with technical advice from the respective Design Organisations (DO); Rolls Royce Plc, BAeS, De Havilland Support Ltd or other DOs as applicable. Non-Disclosure Agreements shall be required to permit the exchange of data.
The potential estimated value of the Framework Contract is 7 600 000 GBP (Ex VAT). This is subject to approval for each task.
The Framework Contract will have a 5 year duration with an option to extend for an additional 2 years.
The Potential Provider will be contracted to / be expected to manage Core requirement. The following Core requirement is to included; Propose and Maintain a Design Organisation exposition and operating procedure for each DO, Technical Advice and Queries, Fault Investigations, Propose and maintain a data retention / archive regime, Support to Authority Meetings, Manage a Safety Management System, Maintain a Bond Store at Contractor premises.
In addition to the Core requirement the Contractor shall possess / be expected to manage the capability to respond to ad hoc tasks within this resulting Framework Contract. Detailed below is a non-exhaustive list of potential tasks in support of items detailed at paragraph a;
Updating the design, documentation and manufacturing instructions for Ground Support Equipment (GSE) and Special to Type Containers (STCs).
Contributing to Business Procedures such as Work Scope Definitions and collating of the ‘Body of Knowledge’.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that
any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
The Framework Contract will have a 5 year duration with an option to extend for an additional 2 years.
The potential estimated value of the Framework Contract is 7 600 000 GBP (Ex VAT). This is subject to approval for each task.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. The Potential Providers financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to Part 1 Form D will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include: Turnover, Profitability, Liquidity and Working Capital, Debt & Cash Flow. The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking. Pass - A low or medium financial risk assessment as evaluated by the Authority. Fail - A high unacceptable level of financial risk as evaluated by the Authority.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) Potential Providers response to Part 2 of the DPQQ will be assessed and scored using the following scoring matrix; 4 - Very Good. 3 - Good. 2 - Acceptable. 1 - Poor. 0 - No Answer/ Fail. Further information of the Scoring and Weighting Criteria is detailed within the DPQQ. Potential Providers response to Parts 1 of the DPQQ will be assessed and scored on a Pass or Fail judgement. If a Potential Providers Fails any Stage, their application shall be rejected, the rest of their DPQQ will not be marked & the Potential Provider will not be invited to tender. Potential Providers response to Parts 2 of the DPQQ will be assessed and scored using the scoring matrix detailed within the DPQQ. If a score of 0 or 1 is awarded then the Potential Provider will not be invited to tender.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) Potential Providers response to Part 2 of the DPQQ will be assessed and scored using the following scoring matrix; 4 - Very Good. 3 - Good. 2 - Acceptable. 1 - Poor. 0 - No Answer/ Fail. Further information of the Scoring and Weighting Criteria is detailed within the DPQQ.
Potential Providers response to Parts 1 of the DPQQ will be assessed and scored on a Pass or Fail judgement. If a Potential Providers Fails any Stage, their application shall be rejected, the rest of their DPQQ will not be marked & the Potential Provider will not be invited to tender. Potential Providers response to Parts 2 of the DPQQ will be assessed and scored using the scoring matrix detailed within the DPQQ. If a score of 0 or 1 is awarded then the Potential Provider will not be invited to tender.