Public procurement notice: Contract Notice
Published: 2017-09-26
Buyer: Ministry of Defence
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72313000: Data capture services
Submission deadline: 2017-10-24
Award criteria: The most economic tender

Technical requirements: Data capture services. To undertake the NATO codification of equipment and spares for the UK Ministry of Defence.
The UK National Codification Bureau (UKNCB) is responsible for the implementation and management of the UK's participation in the NATO codification system.
The NATO Codification System provides a Common Supply Language. NATO codification ensures that there is one name and one unique NATO Stock Number (NSN) for each different Item of Supply used by the military services of participating NATO countries.
The Potential Provider will be required to obtain technical data for each item of supply, and from the data will codify items of supply in accordance with the rules of NATO Codification. The process will result in an electronic record for each Item of Supply, and each record will be allocated a unique NSN. UK NSN records are stored and maintained on a computerised database known as the Codification Support Information System (CSIS). Creating each CSIS record involves encoding applicable data elements using NATO-wide agreed rules.
A requirement for conversion of technical data used in the codification process, into a standardised electronic format, for storage and retrieval purposes by UK NCB is also required. This is currently undertaken by Industry, and TUPE may apply.
CSIS is a browser based database application provided by UKNCB. Access to CSIS is available via an industry link to the Ministry of Defence Restricted LAN Interconnect (RLI) via the Secure Managed Interface (SMI). Appropriate PC hardware and software subject to Ministry of Defence security accreditation is required. To access CSIS, connection will be arranged and financed by the successful Potential Provider.
There are approximately 450 000 codification transactions each financial year. Codification services must be carried out within the UK.
Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the supplier's capacities and capabilities against the selection criteria as set out at sections within this Contract Notice. The Authority will use the PQQ response to create a shortlist of tenderers who:
Prior to ITT there will be a down selection process to a maximum of 6 companies who will be invited to tender.
Any Potential Providers wishing to Express Interest in this potential requirement should do so by no later than 24.10.2017.
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: the Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC of the European Parliament and of the Council (implemented as Regulation 23(1) of the Defence and Security Public Contracts Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed in Article 39(2) of Directive 2009/81/EC of the European Parliament and of the Council (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of these offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. Please see PQQ
Please see PQQ.
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). Please see PQQ