Public procurement notice: Contract Notice
Published: 2019-11-21
Buyer: Portsmouth City Council
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 32230000 | 32231000 | 32234000 | 32260000 | 32270000
Estimated value: 20000000 GBP
Submission deadline: 2020-01-06
Award criteria: The most economic tender

Technical requirements: Automatic Number Plate Recognition (ANPR) and Associated Vehicular Movement Monitoring Requirements — Framework Agreement
Portsmouth City Council (‘the Council’) is seeking to appoint a supplier on a partnership basis to a single supplier framework for the design, supply, installation, operation and maintenance of automatic number plate recognition (ANPR) camera equipment and associated equipment. The framework will commence on 27.4.2020 for an initial term of 4 years with the possibility of extending by a further 4 years to a maximum term of 8 years, in increments to be agreed. The Council may use the framework agreement to support services delivered by the Council on behalf of neighbouring local authorities on a shared service basis, however only the Council may access the framework agreement directly. Total spend via the agreement over 8 years could be between 4 000 000 GBP-20 000 000 GBP. Application is via submission of a completed supplier selection questionnaire (SSQ) and associated documentation by 6.1.2020 at 2 p.m.
Portsmouth City Council (‘the Council’) is seeking to appoint a supplier on a partnership basis to a single supplier framework for the design, supply, installation, commissioning, operation and maintenance of automatic number plate recognition (ANPR) camera equipment and supporting software.
The framework agreement will be used for the establishment of a charging Clean Air Zone (CAZ) within the City centre. The establishment of the CAZ is in response to a Ministerial Directive issued to the Council that requires the Council to implement measures to achieve compliance with statutory NO2 concentration limits within the shortest possible timescales. The current operational go live date for the city centre CAZ is 1.1.2022 following trialling of the system in Autumn 2021.
The successful supplier will be required to work with the Council on a 2-stage open book partnership basis. The first stage will concern the finalisation of design, programme and cost which will be presented within a Final Business Case funding application to the Joint Air Quality Unit (JAQU) by 30.9.2020. Upon confirmation of funding the Council will enter into the second stage supply, install, operate and maintain contract.
The framework will also be used to support the council's current bus lane and school ‘keep clear’ enforcement schemes. The current schemes include for a network of 5 bus lane cameras and 7 school enforcement cameras that are deployed across 30 locations. The envisaged hand over date is 29.7.2021 at which point the new equipment must be fully operational.
The framework will commence on 27.4.2020 for an initial term of 4 years with the possibility of extending by a further 4 years to a maximum term of 8 years, in increments to be agreed. Operations and maintenance contracts will be let on a fixed term duration extendable on a rolling basis in increments to be agreed.
The anticipated value of all known requirements for the council through this framework is currently in the region of 4 000 000 GBP over 5 years. In the event of take up of extension options, extension of enforcement schemes, purchase of further equipment, shared service arrangements with other councils, the total value of the framework could increase to in the region of 20 000 000 GBP over the maximum term of 8 years.
The council will undertake this procurement process in accordance with the ‘Restricted Procedure’ as set out within the Public Contract Regulations 2015 which encompasses an initial shortlisting phase prior to inviting tenders from the shortlisted contractors. In the interests of managing bidding costs for all parties the council envisages shortlisting a minimum of 3 and a maximum of 5 suppliers to take part in the tender stage. The procurement programme is as follows:
The framework initial term is for a period of 4 years to be extended in increments to be agreed, subject to the agreement and performance of both parties, to a maximum term of 8 years.
Post supply and installation operations and maintenance contracts will be let on a fixed term duration extendable on a rolling basis in increments to be agreed.
As stated within the SSQ and associated documentation accessible via https://in-tendhost.co.uk/portsmouthcc/aspx/home
In addition to the requirements set out within II.2.4) above, the framework agreement may also be used to supply associated equipment, works and services, including for:
The Council may use the framework agreement to support services delivered by the Council on behalf of neighbouring local authorities on a shared service basis, however only the Council may access the framework agreement directly.
Funding in respect of the charging CAZ only is to be provided by JAQU and will not be confirmed until a Full Business Case is submitted to JAQU by 30.9.2020 and subsequently approved. As a result, the council will not enter into any contracts for the supply and installation or operation and maintenance of equipment associated with the charging CAZ until this funding has been confirmed.


Award value: 20000000