Public procurement notice: Contract Award Notice
Published: 2020-07-20
Buyer: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 30193700 | 30199500 | 30234000 | 48310000 | 48311100
Estimated value: 60000000 GBP
Award criteria: The most economic tender

Technical requirements: The tender is to establish a framework agreement for the supply of total document storage, scanning and digitalisation solutions. The framework agreement will be split into three lots:
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
Tenderers are required to submit a full service offering to be eligible for award. The service offering in lot 1 will include:
Should tenderers wish to be considered for lot 1, a separate response should be submitted. Lot 1 shall be awarded to the 5 successful Tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
Should tenderers wish to be considered for lot 2, a separate response should be submitted. Lot 2 shall be awarded to the 5 successful Tenderers whose bids for the Lot are the most economically advantageous and are able to provide all services in line with the specification. A participating authority may award a call-off contract under this lot for up to 4 years including all extension options.
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
Should tenderers wish to be considered for lot 3, a separate response should be submitted. Lot 3 shall be awarded to the 5 successful tenderers whose bids for the lot are the most economically advantageous and are able to provide all services in line with the specification.
A participating authority may award a call-off contract under this lot for up to 4 years including all extension options.
The duration of the framework agreement will be four (4) years at a maximum; two (2) years initial period with the option of extending for two (2) periods of 12 months.
The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:
(3) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:
(ii) health agencies (as listed at: http://online.hscni.net/?s=health+agencies (iii) hospitals (as listed at: http://online.hscni.net/?s=hospitals; and
(4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service).
(5) Ministerial departments and non-ministerial departments of central government, nondepartmental agencies and other public bodies, and public corporations (as listed at:


Winner: Crown Records Management Ltd
Award value: 60000000
Number of bids: 7