Public procurement notice: Contract Notice
Published: 2016-05-13
Buyer: Danish Defence Acquisition and Logistics Organization (DALO)
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 33735000 | 33735200 | 35700000: Military electronic systems | 35720000: Intelligence and surveillance systems | 35810000: Individual equipment
Estimated value: 126000000 DKK
Submission deadline: 2016-06-10
Award criteria: The most economic tender

Technical requirements: DALO has determined that there may be a need for a duration of the agreement for 10 years in total. Such a duration is justified based on the following grounds in particular: The expected service life of a MNVG is 10 years in total. DALO expects to make an initial procurement of 1 120 MNVGs, including accessories (such as mounting brackets, BNVG brackets, counter weight, daylight filters etc.). An important concern is the purchase of helmet brackets, which are the most crucial part of the system besides the MNVG, and which often need to be replaced due to the nature of their use.
The purchase of the helmet brackets is expected to be of a low value of less than 5 % of the estimated total value of purchases for the entire duration of the agreement, however as the helmet brackets are expected to be designed specifically to the specific MNVG, these cannot easily be replaced by another supplier. Consequently it is important that such helmet brackets can be purchased from the supplier in at least 10 years, which is the expected service lifetime of the initially purchased MNVG.
DALO expects to make an initial purchase of 1 120 MNVGs with the possibility to purchase additional quantities at later stages.
The objective of this Framework Agreement is to ensure that DALO will be able to provide Mono Night Vision Goggles (MNVGs) for use by the individual Danish Soldier under low light level conditions both in real combat situations as well as training situations.
DALO expects to make an initial procurement of 1 120 MNVGs, including accessories (such as mounting brackets, BNVG brackets, counter weight, daylight filters etc.). This Initial procurement is expected to be followed by additional procurements of the additional MNVGs as the existing PVS-14 goggles are taken out of service.
In addition to the MNVG itself and accessories, DALO may procure certain services, spare parts and special tools. The services will primarily include training of the Danish user instructors and technical personnel, and occasional repairs of the MNVGs.
The MNVG is required to be ruggedized for military use and usable under all climatic conditions. FOM for the individual MNVG shall be at least 1 700.
If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented. The financial institution has to be approved by DALO.
Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint 1 supplier to represent the group.
The Supplier and any sub-supplier(s) will be required to comply with NATO Security Regulations as implemented by the National Security Authority of the country in which the work is performed. The supplier will be required to ensure that only authorized security personnel have access to classified information or material in the course of performance of the contract.
Candidates are specifically made aware that it may be a condition precedent for signing the contract that the tenderer has entered into an Industrial Cooperation Contract with the Danish Business Authority (Erhvervsstyrelsen). Candidates should also note that the Danish legislation on industrial cooperation has been amended and that — as of 1.7.2014 — new rules on industrial cooperation have entered into force. Pursuant to the new rules, industrial cooperation may be required, in so far as a concrete assessment shows that such cooperation is necessary in order to safe-guard essential Danish security interests. Such an assessment is currently being made in relation to this contract. Pre-qualified tenderers will be informed of the outcome. The new rules are available at: http://danishbusinessauthority.dk/file/490061/guidelines-for-industrial-coperation-in-denmark.pdf
The 3 latest annual reports or a declaration stating the annual turnover for the last 3 financial years available, in so far as information on such turnovers is available.
If the application is submitted by a joint group of suppliers (e.g. a consortium) this information must be provided for each member of the group. Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.
Candidates shall be able to demonstrate by reference to the annual reports or declarations submitted an annual turnover of minimum 40 000 000 DKK for each of the preceding 3 financial years (if the turnover is not stated in said currency, the contracting authority will calculate the turnover based on the official exchange rate on the date this notice was published).

Eligibility requirements: The 3 latest annual reports or a declaration stating the annual turnover for the last 3 financial years available, in so far as information on such turnovers is available. If the application is submitted by a joint group of suppliers (e.g. a consortium) this information must be provided for each member of the group. Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.
Candidates shall be able to demonstrate by reference to the annual reports or declarations submitted an annual turnover of minimum 40 000 000 DKK for each of the preceding 3 financial years (if the turnover is not stated in said currency, the contracting authority will calculate the turnover based on the official exchange rate on the date this notice was published). If the application is submitted by a joint group of suppliers (e.g. a consortium), the minimum requirement may be fulfilled by the total turnover of the suppliers in the group. Similarly, if the candidate relies on the capacity of other entities, the minimum requirement may be fulfilled by the total turnover of the candidate and the other entity/entities.
Information and formalities necessary for evaluating if the requirements are met: 1. A list of the most important deliveries of Mono Night Vision Goggles (MNVG) carried out over the past 5 years. The list should preferably include: — A description of each delivery (the description of the delivery should be as precise and detailed as possible and contain a breakdown of the delivery into relevant categories (such as MNVG, services, spare parts and accessories) and if possible with information regarding the delivery's product specifications such as model, version, etc.); — Quantity of MNVGs of each delivery; — FOM values of the delivered equipment; — Value of the delivery; — Information on when it was carried out; — The recipients of the deliveries (specific names/countries are preferred, but need not necessarily be included; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery). 2. A description of the measures used by the candidate for ensuring quality. Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities. The candidate must document experience with at least 1 delivery consisting of at least 1 100 MNVG units, with FOM value of 1 400 or over (minimum value for each unit), within the past 5 years. Please note that deliveries described with FOM values as ‘at least 1 300’ or ‘up to 1 400’ or ‘average 1 400’ do not meet the condition. The candidate must document to have a quality assurance system in place.
Information and formalities necessary for evaluating if the requirements are met: 1. A list of the most important deliveries of Mono Night Vision Goggles (MNVG) carried out over the past 5 years. The list should preferably include: — A description of each delivery (the description of the delivery should be as precise and detailed as possible and contain a breakdown of the delivery into relevant categories (such as MNVG, services, spare parts and accessories) and if possible with information regarding the delivery's product specifications such as model, version, etc.); — Quantity of MNVGs of each delivery; — FOM values of the delivered equipment; — Value of the delivery; — Information on when it was carried out; — The recipients of the deliveries (specific names/countries are preferred, but need not necessarily be included; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery). 2. A description of the measures used by the candidate for ensuring quality. Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.
The candidate must document experience with at least 1 delivery consisting of at least 1 100 MNVG units, with FOM value of 1 400 or over (minimum value for each unit), within the past 5 years. Please note that deliveries described with FOM values as ‘at least 1 300’ or ‘up to 1 400’ or ‘average 1 400’ do not meet the condition. The candidate must document to have a quality assurance system in place.