Public procurement notice: Contract Notice
Published: 2020-06-05
Buyer: Surrey County Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 66520000
Estimated value: 5000000 GBP
Submission deadline: 2020-06-22
Award criteria: The most economic tender

Technical requirements: The pension service is looking to undergo a full digital transformation with the main intention of exploring and implementing digital platforms to support automation, improve efficiency and stabilise the service for continued growth. The scope of this project is to procure and implement a pension’s administration system that meets current business needs and future service strategy. This framework is being put in place to provide Orbis with a route to market a solution to administer the Surrey and East Sussex Pension Funds, along with any authority that Orbis provide administration services for. Currently Orbis provide pension administration services for:
(iv) London Borough of Hammersmith and Fulham, (the ‘partnering authorities’). Please note that the number of authorities Orbis provide pension administration services for may decrease as well as increase.
The pension service is looking to undergo a full digital transformation with the main intention of exploring and implementing digital platforms to support automation, improve efficiency and stabilise the service for continued growth. The scope of this project is to procure and implement a pension’s administration system that meets current business needs and future service strategy. This framework is being put in place to provide Orbis with a route to market a solution to administer the Surrey and East Sussex Pension Funds, along with any authority that Orbis provide administration services for. Currently Orbis provide pension administration services for:
(iv) London Borough of Hammersmith and Fulham, (the ‘partnering authorities’). Please note that the number of authorities Orbis provide pension administration services for and choose to access this framework may decrease as well as increase.
There is a requirement for the services to commence 26 April 2021 due to expiry of the existing contract on 27 April 2021. The procurement timetable reflects the extreme level of urgency required to protect continuity of service for the pensions currently under administration. The current Covid-19 pandemic has placed additional unforeseen pressure on the capability of the council to follow its usual procurement timescales and it is deemed in the best interest of pension members to procure the services via an accelerated procedure. Therefore, bidders are urged to carefully review the constricted procurement timetable; to conduct early review of all of the procurement documentation and to raise any clarification questions as soon as possible and in accordance with the stipulated deadlines.
The framework agreement is being put in place for 5 years due to the need to ensure long term relationships and investments are made for the named Contracting Authorities in order to maximise the benefits of the results of the framework agreement and ensure the Contracting Authorities obtain Best Value.
This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal. https://www.sesharedservices.org.uk/esourcing/opportunities The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and potential bidders. The portal allows for tender clarifications and submitting your bid electronically. In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.


Award value: 5000000