Public procurement notice: Contract Notice
Published: 2016-02-16
Buyer: UK Shared Business Services Ltd
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 31000000 | 31681400 | 45310000 | 71314100: Electrical services
Estimated value: 360000 GBP
Submission deadline: 2016-04-04
Award criteria: The most economic tender

Technical requirements: The Medical Research Council (MRC) is an organisation dedicated to improving human health. The organisation supports research across the entire spectrum of medical science, in universities and hospitals, in its own units, centres and institutes in the UK, and in units in Africa. The MRC's main Unit in The Gambia is situated in Fajara, Kombo St Mary's, approximately 9 miles from the capital Banjul.
The Unit operates over a 100 acre site which consists of research and clinical laboratory facilities (up to ACDP containment level 3), the Unit is also home to the busy clinical services department, the Unit's biobank, as well as approximately 40 residential units of various sizes. A number of new facilities are proposed across the Unit, and the resultant increased demand identifies a shortage in the available electrical supply. This shortfall necessitates an upgrade of the existing low-voltage electrical infrastructure and supporting on-site generation systems.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector, helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities, innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver 2 major procurement categories (construction and research) across Government.
UK SBS currently manages 700 000 000 GBP expenditure for its Customers, our growth projections anticipate this will rise to 1 000 000 000 GBP in 2013/14.
UK SBS is procuring the Contract as a central purchasing body for itself and Customers who are Other Public Bodies (OPB's). This means that OPB's referred to in the OJEU Notice may also participate in the Contract.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd. The full list is detailed below.
UK SBS Pan Government list is available at: https://intranet.uksbs.co.uk/procurement/teamsite/Pages/SourcingContract.aspx
The Government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account.
This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to procurement and contracting:

Eligibility requirements: Candidates will be assessed in accordance with the Public Contracts Regulations 2015 on the basis of information provided in response to a Request for Proposal. This procurement will be managed electronically via the Crown Commercial Service's eSourcing suite. To participate in this procurement, participants must 1 st be registered on the eSourcing suite. If bidders have not yet registered on the eSourcing suite, this can be done online at: https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: http://ccs.cabinetoffice.gov.uk/iamsupplier/respond-tender Once the bidder has registered on the eSourcing suite, a registered user can express an interest for a specific procurement. This is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk The email must clearly state: — The name and reference number for the procurement the bidder wishes to register for; — The name of the registered supplier; — The name and contact details of the registered individual sending the email. Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the eSourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFx event. (RFx = (tender process)). Please note that it is your responsibility to access these emails on a regular basis to ensure that you have sight of all relevant information. For technical assistance on the use of the eSourcing suite, please contact Crown Commercial Service help desk: Freephone. 0345 010 3503; email: supplier@crowncommercial.gov.uk Training support to respond to a requirement is available to bidders at: http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx Responses must be published by the date in IV.3.4) Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC of the European Parliament and of the Council), on the basis of information provided in response to Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) We will also require to see at least 1 of the following documents: Note — if you have been trading for more than 3 years we will require you to produce Document 1. Document 1 — A copy of your audited accounts for the most recent 2 years; Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading; Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; Document 4 — Alternative means of demonstrating financial status if trading for less than a year; Document 5 — Parent Company accounts (if applicable); Document 6 — Deeds or guarantee; Document 7 — Accountants references; Document 8 — Management accounts; Document 9 — Financial projections including cash flow forecasts; Document 10 — Details and evidence of previous contracts. Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Contracting Authority may have regard to any of the following means in its assessment: (a) List of the works carried out in the past 5 years; (b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private involved. Evidence of delivery and services provided shall be given, where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality; (e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) For public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract; (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract. Accredited to ISO 9001:2008 or equivalent and any subsequent revisions. Accredited or working towards ISO 14001 or equivalent. Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to Request for Proposal. The sourcing documents can be accessed using the instructions detailed in III.2.1) The Contracting Authority may have regard to any of the following means in its assessment: (a) A list of the works carried out over the past 5 years or goods and services carried out in the past 3 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority; — Where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities; (e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract; (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract; (k) With regard to the products to be supplied: (i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC of the European Parliament and of the Council), on the basis of information provided in response to Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) We will also require to see at least 1 of the following documents: Note — if you have been trading for more than 3 years we will require you to produce Document 1. Document 1 — A copy of your audited accounts for the most recent 2 years; Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading; Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; Document 4 — Alternative means of demonstrating financial status if trading for less than a year; Document 5 — Parent Company accounts (if applicable); Document 6 — Deeds or guarantee; Document 7 — Accountants references; Document 8 — Management accounts; Document 9 — Financial projections including cash flow forecasts; Document 10 — Details and evidence of previous contracts. Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Contracting Authority may have regard to any of the following means in its assessment: (a) List of the works carried out in the past 5 years; (b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private involved. Evidence of delivery and services provided shall be given, where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality; (e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) For public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract; (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract. Accredited to ISO 9001:2008 or equivalent and any subsequent revisions. Accredited or working towards ISO 14001 or equivalent.
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC of the European Parliament and of the Council), on the basis of information provided in response to Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) We will also require to see at least 1 of the following documents: Note — if you have been trading for more than 3 years we will require you to produce Document 1. Document 1 — A copy of your audited accounts for the most recent 2 years; Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading; Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; Document 4 — Alternative means of demonstrating financial status if trading for less than a year; Document 5 — Parent Company accounts (if applicable); Document 6 — Deeds or guarantee; Document 7 — Accountants references; Document 8 — Management accounts; Document 9 — Financial projections including cash flow forecasts; Document 10 — Details and evidence of previous contracts.
Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Proposal. The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Contracting Authority may have regard to any of the following means in its assessment: (a) List of the works carried out in the past 5 years; (b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private involved. Evidence of delivery and services provided shall be given, where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality; (e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) For public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract; (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract. Accredited to ISO 9001:2008 or equivalent and any subsequent revisions. Accredited or working towards ISO 14001 or equivalent.
Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to Request for Proposal. The sourcing documents can be accessed using the instructions detailed in III.2.1) The Contracting Authority may have regard to any of the following means in its assessment: (a) A list of the works carried out over the past 5 years or goods and services carried out in the past 3 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct; (b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — Where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority; — Where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator; (c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work; (d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities; (e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate; (f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work; (g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract; (h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years; (i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract; (j) An indication of the proportion of the contract which the services provider intends possibly to subcontract; (k) With regard to the products to be supplied: (i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.