Public procurement notice: Contract Notice
Published: 2020-11-27
Buyer: Bærum Kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 30121100 | 30216110 | 30232100 | 30232110 | 30232130
Estimated value: 40000000 NOK
Submission deadline: 2020-12-30
Award criteria: The most economic tender

Technical requirements: The contract with the current supplier of printing, scanning and copying machines will be phased out, and the aim of the new procurement is to procure printing, scanning and copying as a service (Paas) for all entities and buildings where Bærum Municipality is responsible for this.
Bærum Municipality, c/o DigIT, hereafter called the contracting authority, invites tenderers to submit tenders in stage 2 for a contract for the procurement of a contract for printing, scanning and copying as a service (PaaS) for Bærum Municipality.
The current operational concept for the procurement and maintenance of machines in Bærum Municipality will be replaced with a new operational concept where the municipality will enter into a contract with a new supplier. The aim of the new procurement is to procure printing, scanning and copying as a service (PaaS) for all entities and buildings where Bærum Municipality is responsible for this. The current machines are owned by the municipality and supported by both Bærum Municipality and an external supplier. We would now like to have a gradual replacement of the operational model with PaaS, which involves the new supplier also offering support for the current machines.
— procurement, operation and maintenance of approx. 650 units placed in a number of locations in the municipality.
The procurement will ensure that the municipality's final users have access to required printing, scanning and copying services in the coming years. Approx. 20 million pages were produced using the municipality's equipment in 2018.
The municipality wants to limit printouts and copying. A number of measures have been implemented in various projects to achieve this. For example, the project ‘Digital Equipment’ has two monitors per workplace in order to limit printouts, and a system for secure printouts has been implemented for all machines. Work is otherwise being carried out on ‘digitalisation’ in many areas, where an indirect consequence is reduced printouts. The municipality has, therefore, a need to adapt the equipment in accordance with changing needs in the coming years.
Tenderers must be registered in a company register or a trade register in the country where the tenderer is established.
Foreign companies: verification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Tenderers are required to be economically and financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the entire contract period.
Extended credit rating/report, not older than 3 months, from a publicly certified credit rating company. The report must be based on the last known fiscal figures. The date must be clear.
Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. These alternative documents must be included with the tender.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove the economic and financial position with any other document that the contracting authority deems suitable.
Documentation requirement: a description of the tenderer's technical personnel or technical units that the tenderer has access to for fulfilment of the contract, regardless of whether they belong to the company or not.
Documentation requirement: a list of the most relevant deliveries or services performed in the past 3 years, including information on the value, date, and name of the public or private recipients with contact information for any reference collection.
Relevant deliveries mean assignments where the tenderer has delivered the requested goods/services to customers of an equivalent size and complexity.

Eligibility requirements: Requirement 2: Registered in a trade register or company register. Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Documentation requirement: Norwegian companies: company registration certificate. Foreign companies: verification that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.

Award value: 40000000