Public procurement notice: Contract Notice
Published: 2020-12-22
Buyer: Linc-Cymru Housing Association Ltd
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 09331100: Solar collectors for heat production | 24961000 | 38431200 | 39715000 | 39715200
Estimated value: 1920000 GBP
Submission deadline: 2021-02-01
Award criteria: The most economic tender

Technical requirements: Linc-Cymru Housing Association Ltd is seeking a suitably qualified, skilled and accredited organisation to provide servicing, repairs and maintenance including statutory safety checks of domestic and commercial heating and hot water systems (HHWS) located in Linc’s properties. Linc proposes to establish a contract of two (2) lots for these requirements.
Lot 2: Commercial and communal HHWS covering approximately twenty-three (23) HHWS appliances and plant.
The contracting authority reserves the right to award contracts with any combination of lots and or to not award one or other of the lots.
Service, repair and maintenance including statutory safety checks of commercial Heating and Hot Water Systems and combined heat and power systems in commercial and communal properties throughout Linc’s area of operation.
The successful organisation will be required to provide a service package for the testing, servicing and statutory landlord safety checks including servicing of thermostatic radiator values and provision of a planned preventative maintenance schedule for each commercial and communal heating and hot water system and combined heat and power system within the scope of the contract. In addition the successful organisation will be required to provide responsive maintenance and repair of commercial and communal heating and hot water systems and combined heat and power systems on the request of Linc or its customers.
The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.
Cold and hot water plumbing works will be treated as an option under each Lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.
In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.
Interested organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.
Service, repair and maintenance including statutory safety checks of domestic heating and hot water systems, heat detectors, smoke detectors and CO detectors in approximately 3 500 domestic properties throughout Linc’s area of operation.
The successful organisation will be required to provide an all-inclusive service package covering the testing, repair and servicing inclusive of mandatory landlord safety checks for all HHWS including servicing of TRVs; the testing, servicing and replacement where defective of heat detectors, smoke detectors and CO detectors on an annual basis; and the responsive maintenance and repair of HHWS on the request of Linc or its customers.
The contract shall incorporate the option to include cold and hot water responsive repair plumbing works.
Cold and hot water plumbing works will be treated as an option under each lot and as such no guarantee, warranty or undertaking is offered in relation to soliciting or accepting any proposal for provision by the appointed organisation.
In all circumstances, the successful organisation(s) awarded the contract will be requested to submit a proposal or quotation for provision of cold water plumbing responsive repairs works. This proposal or quotation will be benchmarked against alternative sources of provision. The request for provision of cold water plumbing responsive repairs works may be made at any time during the contract.
Interested organisations should note that there are mandatory qualification and accreditation requirements which must be met. Interested organisations should note that under this contract sub-contracting will be permitted by one (1) level only. Full details are available within the procurement documents.

Eligibility requirements: As stated in the procurement documents.

Award value: 1920000