Public procurement notice: Contract Notice
Published: 2019-08-14
Buyer: Ministry of Defence, Abbey Wood
Country: UK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 72212430
Estimated value: 1 GBP
Submission deadline: 2019-09-09
Award criteria: The most economic tender

Technical requirements: East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond,Gloucestershire, Wiltshire and Bristol/Bath area,Portsmouth
Inventory management software development services. The authority has a requirement for a software tool to improve support across the submarine enterprise. There are two aspects to the requirement.
1) A performance management reporting tool (or ‘dashboard’) which will amalgamate data from multiple sources to track and display supply chain performance, allowing the identification of areas which require investigation into root causes of supply chain failures.
2) A planning and forecasting application which will enable the authority to forecast inventory requirements and costs, initially for the support of submarines. The tool should allow dynamic analysis, interrogation and monitoring of submarine support data both historical and forecast relating to actual and planned support activities.
The tool must be intuitive to use and flexible enough to enable ad hoc enquiries and analytics as required to support senior-level decision making.
The requirement is for the supply and ongoing technical support of the tool, including training, maintenance and (if required by the authority) development of capability. The tool would be required to be accredited for hosting and operation on MoD’s networked IT system (MoDNET) and to draw data from the authority’s existing systems.
A more detailed specification will be issued to companies selected to participate in the competition.
Subject to additional approvals, there may be a requirement to expand use of the successful product across other areas of the authority beyond the submarine enterprise.
The successful contractor would be required to hold the following qualifications and accreditations at contract award and for the duration of the contract:
This procurement will be conducted as a negotiated procedure in accordance with the provisions of Regulation 18 of the Defence and Security Public Contracts Regulations (DSPCR) 2011. Subject to the number of companies invited to tender and the number of responses received the authority may conduct the procurement in successive stages with selection against the award criteria specified in the invitation, in accordance with paragraph (24) of DSPCR 2011 Regulation 18. Tenderers may be required to demonstrate proposed tools as a part of the negotiation phase.
Any contract awarded as a result of this procurement will be on the basis of satisfaction of the requirement and best overall value for Defence.
The requirement is for the supply and ongoing technical support of the tool, including training, maintenance and (if required by the authority) development of capability. There maybe opportunity in the future to roll out the tool to other areas in the MOD, so there is the potential for options or extensions to the contract.
Payment will be made in accordance with agreed payment terms following delivery and acceptance of the goods via the authority's contracting, purchasing and finance (CP&F) tool.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) Where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. This information will be sought through evaluation of responses to the attached Dynamic Pre-Qualification Questionnaire (DPQQ)
The estimated annual contract value is 400 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include: (1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and (2) stating whether the supplier is willing to provide the authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
This information will be sought through evaluation of responses to the attached Dynamic Pre-Qualification Questionnaire (DPQQ).

Award value: 1