Public procurement notice: Contract Notice
Published: 2020-05-05
Buyer: Coventry City Council
Country: UK
Contract type: Works
Procedure: Competitive dialogue
CPV classification: 09331200: Solar photovoltaic modules | 45210000: Building construction work | 45213270
Estimated value: 16000000 GBP
Submission deadline: 2020-06-30
Award criteria: The most economic tender

Technical requirements: The above-named Authorities (the Authorities) are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility in Coventry capable of processing between approximately 150 000-175 000 tonnes of recyclable materials p/a (MRF).
The Authorities will incorporate a special purpose vehicle (AssetCo) which will own the MRF and enter into the contract(s) to develop the MRF with the preferred bidder(s). Each Authority will be a shareholder of AssetCo and enter into a supply contract with AssetCo to supply recyclable materials to the MRF for at least 20 years.
The Authorities reserve the right to invite other local authorities to participate in the project as a shareholder of AssetCo and to supply additional recyclable materials to the MRF and to invite commercial third party waste providers to commit to supply recyclable materials to the MRF.
The Authorities are seeking civil engineering and building engineering contractors to design and build a building and associated civils infrastructure necessary for a new materials recycling facility which is capable of processing between c.150 000 and up to 175 000 tonnes of recyclable materials per annum (MRF). The civils contractor will also be responsible for the procurement and installation of PV panels on the roof of the MRF (Civils Works Package).
The site for the MRF is located on London Road in Coventry and is owned by Coventry City Council (CCC). The Authorities submitted a planning application for the MRF in February 2020 which can be accessed via CCC's planning portal (ref: FMES/2020/0427). The Authorities anticipate the outcome of the planning application in June 2020.
The Authorities are currently considering the benefits of including additional storage space on the site for further flexibility and contingency in relation to both inputs and outputs. If progressed, this would form a separate basic rooved structure and it is intended this would form part of the civils works package.
The Authorities published a PIN for the delivery of the MRF in 2019 and subsequently held a bidders day to outline the Authorities' proposals. This demonstrated genuine value and market interest in:
(a) a separately procured civils contract (Lot A) and a separately procured process contract (Lot B) for the MRF with operation and maintenance services being self-delivered by AssetCo (Separately Procured Solution); and
(b) a complete design, build and operate solution incorporating the civils works, process works and operation and maintenance services for a period of 5 years (with the option to extend by up to 3 years) (Lot D) (DBO Solution).
In order to compare a separately procured solution and a DBO solution, the Authorities have compiled an operational model for AssetCo to operate and maintain the MRF for a period of 5 years (Lot C). Bidders should refer to the procurement pack for further detail on the Lot structure and ‘Lot C’ AssetCo's operational model, including the basis of the Lot C operational model which is described at section 5.7 of the procurement pack.
As each option is capable of delivering the Authorities' objectives for a regional MRF, the procurement process will be used to test and determine the most economically advantageous option for the Authorities.
The Authorities are currently partaking in a procurement process for Lot B and Lot D and commenced dialogue with bidders in March 2020. Following market feedback, the Authorities decided to separately procure Lot A at a later stage.
This procurement process is for the civil works package for the MRF (Lot A). The civils works package, as described above, must accommodate the process equipment to be procured for the MRF under Lot B and the associated recyclable materials reception, handling and storage requirements. The Lot A contract will be based on an amended model form NEC3 engineering and construction contract (Option A).
All bidders expressing an interest in response to this contract notice will be invited to complete a standard selection questionnaire by 30 June 2020. The response to the SSQs will be used to create a shortlist of up to three (3) bidders in accordance with the SSQ. The shortlisted bidders will proceed to the call for final tender stage which comprises an element of dialogue with the Authorities to formulate the Lot A solution and ensure alignment with the Lot B solutions. The Authorities anticipate calling for final tenders from Lots A, B and D in October and appointing a preferred bidder by December 2020. The planned works commencement date based on such timetable is Spring 2021.
Bidders should note that the Authorities intends to carry out a ground investigation survey by the end of June 2020 to assess the site conditions. This would allow the Authorities to obtain the Ground investigation report for the site by the end of August such that bidders can factor this into their bid proposals which will form their final tender submissions. The Authorities will keep the bidders updated on this workstream in light of the impacts of the Covid-19 pandemic.


Award value: 16000000