Public procurement notice: Contract Notice
Published: 2025-05-28
Buyer: Politiets fellestjenester
Country: NO
Region: NO081
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48190000 | 48200000 | 48310000 | 48320000
Estimated value: 27000000 NOK
Submission deadline: 2025-06-30

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Requirements regarding the tenderer ́s technical and professional qualifications.
Qualification requirement: 
Tenderers shall have experience with providing a learning portal and author tool, as well as consultancy services on content production.
 
Documentation requirement: 
Description of three relevant projects where the tenderer has delivered a learning portal and author tool, and a description of two relevant projects in which the tenderer has provided consultancy services on content production. A reference project can include both a learning portal and author tool in addition to consultancy services for content production. So that the tenderer delivers a total of three project descriptions, but a maximum of five project descriptions. The project descriptions shall be included in Annex B - Reference assignment and must be a maximum of one A4 page per reference project, in font Verdana font size 10.
  
For the learning portal and author tool: The project descriptions shall include information on the project ́s extent (number of users and the number of uploaded/available courses), financial value and the duration of the agreement relationship. In addition there must be contact information for a named person at the reference customers, who can confirm the tenderer's experience and competence. The project descriptions ought, among other things, include information on the number of users, security requirements (information security and privacy), experience with external users, experience with adaptations to the reference customer's graphic profile and communication with the customer about upgrading, maintenance and vulnerabilities. 

For the content production: The project descriptions shall include information on the project process, number of participants/roles in the project, the project ́s financial value and information on the product that was delivered (whether it was used for e.g. e.g. e-Learning, videos, games). In addition there must be contact information for a named person at the reference customers, who can confirm the tenderer's experience and competence.
Company Registration Certificate Requirement
Qualification requirement:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation requirement: 
• Norwegian companies: Company Registration Certificate.
• Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Requirements of the tenderer's economic and financial capacity.
Qualification requirement:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Creditworthiness with no requirement for collateral will be sufficient to meet the requirement. 

Documentation requirement: 
- A credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service. 

The contracting authority will, if needed, obtain a credit rating, from a credit information company with a licence to conduct this service, as an addition to the documentation delivered in the tender.

If a tenderer has a justifiable reason for not submitting the documentation required by the contracting authority, he can document his economic and financial capacity by presenting any other document that the Contracting Authority deems appropriate.
Tax Certificate
Norwegian tenderers shall submit a "Tax and VAT certificate". The tax certificate can be ordered in Altinn, and it must not be older than 6 months calculated from the deadline for submitting a request for participation in the competition or tender.
Quality assurance standards and environmental management standards.
Qualification requirement:
Tenderers shall have a good and well-functioning quality assurance and management system for the services that shall be provided. 

Documentation requirement: 
Tenderers shall submit documentation of their quality assurance and management system. The following documentation will be accepted:

Certificate for the company's quality assurance/management system issued by independent bodies that confirm that the tenderer fulfils quality assurance standards in accordance with ISO 9001 or equivalent, 

or

A description that as a minimum covers the company ́s procedures/routines for:
- handling deviations and claims.
- certification of sub-suppliers.
- the process from receipt and registration of orders until delivery to the customer.
Quality assurance standards, information security.

Qualification requirement: Tenderers must have a good and well-functioning information security management system (ISMS).

Documentation requirement: 
Tenderers shall present documentation of their information security management system. The following documentation will be accepted:
• Documentation of compliance with a recognised framework for information security such as ISO, NIST, CIS, ISF, ISA etc.
• A description of the tenderer's own management system for information security. The description shall as a minimum include an overview of the processes and methods that the tenderer has implemented, as well as refer to which processes in the ISO27001, NIST or CIS are covered.
Quality assurance standards and environmental management standards.
Qualification requirement: 
Tenderers shall have an environmental management system. 

Documentation requirement: 
Tenderers shall submit documentation of their environmental management system. The following documentation will be accepted:
• Valid certificates/certificates issued by an independent body (eks. ISO 14001, EMAS, Miljøfyrtårn or equivalent), or
• A description of the tenderer's own environmental management system. The description shall, at a minimum, include details regarding implementation of routines and systems for achieving the targets.
The deadline for a request for a provisional injunction against the contracting authority ́s decision to reject a request for participation in the competition, cf. the procurement regulations § 24-1 and § 24-2, or not to select a tenderer, cf. the procurement regulations § 16-12, will be set at a minimum of 15 days after the notification has been sent, c.f. the procurement regulations § 20-7.
Politiets fellestjenester (PFT), hereafter called the contracting authority, shall enter into an agreement for ongoing service procurements of a SaaS cloud service for a learning portal and author tool, and a framework agreement for consultancy services for content production. 

A complete description of the procurement and delivery is in the contracts with annexes, as well as other information published through our tender management tool (KGV) from Mercell (previously EU-Supply).