Public procurement notice: Contract Notice
Published: 2025-05-21
Buyer: NOTODDEN KOMMUNE
Country: NO
Region: NO091
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48000000 | 48600000 | 48700000 | 48780000 | 48810000: Information systems
Estimated value: 2300000 NOK
Submission deadline: 2025-06-18
Award criteria: price, quality

Technical requirements: Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: Tenderers shall be registered in a company register, professional register or registered in a commerce register in the country where the tenderer is established. 
                Documentation requirements:
                Norwegian companies: Company Registration Certificate 

Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract.
                Documentation requirements:
                Credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service. 

A credit assessment/rating shall confirm that the tenderer has a minimum of credit worthiness of A, in accordance with the AAA rating system at Bisnode or equivalent.
Tenderers shall have experience from comparable contracts. 
                Documentation requirements:
                A short description of the tenderer's experience from comparable contracts. Tenderers shall have a minimum of 3 years experience from comparable contracts.
Price/ Cost
The contracting authority considers that this procurement is of such a nature that climate footprint and environmental impact will be marginal. The procurement is for the delivery of an IAM system, which involves the use of a cloud based system for identity management and access management. The nature of the procurement is therefore a cloud service, which involves access to computing resources that are available through the internet. Other elements such as meetings and the use of consultancy services at the chosen tenderer are considered to fall outside the nature of the procurement and shall therefore not be followed. Based on this assessment, we use the exclusionary provision in the public procurement regulations § 7-9 fifth paragraph and do not set requirements or criteria for climate and environmental considerations in this procurement.
The objective of the procurement is to enter into a contract for a system for Identity Management (IDM) / Identity and Access Management (IAM).  

An IDM system shall be procured for all 9 municipalities and employees in the Kongsberg region.  All the municipalities currently use the LCS (Life Cycle Server) system from DNI. We currently have two different versions in use, two of the municipalities are running a LCS cloud system and seven of the municipalities are running a LCS on-prem system. We would like to use this procurement to get a cloud based IDM system for all 9 municipalities.  

The current IDM system uses the employee bases in the current on-prem HR systems as the master source. The implementation of a new IDM shall occur parallel to the introduction of a new HRM system in the region, Visma Enterprise Plus, which is planned to come on stream from August 2025. 

See the requirement specifications for a comprehensive description of the delivery.  

The contracting authority intends to enter into a contract with one tenderer. The contract is valid for 3 years. After this there is a mutual notice period of 1 year. The agreement must be terminated 3 months prior to the renewal of the next year.  

The contract ́s value is estimated for four years, even if there is an ongoing contract. The contract ́s total value is estimated to NOK 2,300,000 excluding VAT for 4 years. The values must be seen as a non-binding estimate.

The maximum total value of the contract for four years is NOK 4,000,000 excluding VAT.