Public procurement notice: Contract Award Notice
Published: 2017-07-19
Buyer: University Of Edinburgh
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72313000: Data capture services
Estimated value: 92950 GBP
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh wishes to appoint an asset data capture company (supplier) to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area.
Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Bidders may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.
The University of Edinburgh wishes to appoint an asset data capture company to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area.
A single supplier will be appointed to manage the project. Due to the large number of buildings involved, while a single supplier will be appointed to deliver the project, they will be required to provide separate delivery teams to undertake the work packages concurrently in the 2 geographical areas below and both will be required to be completed by the same deadline.
The Estates Department has created a mobile asset gathering application which allows for the gathering of asset data directly into a holding platform via tablets or mobile phones. The data will be verified before being entered into the University's CMMS, Archibus.
The University will evaluate all bidders/tenderers ITT submissions who have passed our minimum requirements via undertaking a Quality/Technical and Commercial evaluation. The ITT quality questionnaire will be marked. Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. e.g. in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 60 percent. In the event you score 2 out of 4 for all questions then your score will be 50 percent out of the quality percentage of 60 percent therefore your score would be 30 percent.
Cost — The bidder who submits the lowest cost will be awarded the maximum score 40 percent and others awarded a score pro rata, in relation to the lowest bid.
The quality and commercial score will be combined to give each bidder/tenderer an overall total score.
Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.
The University has also included a Pass/Fail question with regards to the time-scale we require the scope of service to be completed by. In the event the Bidder states No they are unable to match/meet this deadline then their submission will be disqualified and will not be evaluated.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 Poor — Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.


Winner: WYG Group
Award value: 92950
Number of bids: 4