Public procurement notice: Contract Notice
Published: 2016-12-20
Buyer: Ministry of Defence, DSG, Defence Support Group (DSG)
Country: UK
Region: Telford and Wrekin
Contract type: Services
Procedure: Restricted procedure
CPV classification: 34144210: Road-sweeping vehicles
Estimated value: 4000000 GBP
Submission deadline: 2017-01-15
Award criteria: The most economic tender

Technical requirements: Firefighting vehicles. The Authority has a requirement for the provision of In-Service Support for MOD'S Fire Fighting Vehicles.
Contractors who can demonstrate specialist mechanical and electrical knowledge of these FFV'S and their systems are required to assist in the support of repair and maintenance of this capability.
1. On-Site Routine vehicle servicing: Provide a suitably qualified technician and components to perform routine 6,12 or 24 monthly vehicle servicing to the nominated vehicle at the specified military location. The contractor is required to provide all the necessary tools and equipment to carry out this tasking. Routinely a minimum of 2 weeks' notice will be given by the Authority and date will be by mutual agreement.
2. On-Site Vehicle breakdown and repair: Provide a suitably qualified technician, spares and tools and equipment to carry out the requirement within an agreed timescale. Routinely the repair would be required within 24 hours of notice, if due to lead times or the inability to carry out the repair at the MOD unit due to lack of facilities and movement of vehicle to contractor's workshop may be agreed by mutual consent.
3. On-site Vehicle Equipment Service and Repair. Provide a suitably qualified technician, spares and all the necessary tools and equipment to carry out Webasto & Eberspacher heater servicing and repair, On-Board Godiva Water Pump service and repair, Foam Mix system service and calibration and Light Portable Pump (LPP) servicing and repair within an agreed timescales.
4. Dry Powder & Foam System Servicing and Certification:Provide a suitably qualified technician, spares and all the necessary tools and equipment to carry out the dry powder and foam system servicing and certification within an agreed timescale. Routinely 1 month would be given.
Provide suitable workshop facilities to carry out Bodywork, Paint, Corrosion & Mechanical Vehicle and Fire Pump System repair and modification to agreed specification within an agreed timescale.
It is the intention to award a multi supplier framework with approximately 5 participants. Participating suppliers will be awarded individual contracts under this framework following a mini competition awarded according to criteria set out in the tender documents for each competition.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
In addition to the 1 year proposed duration any resulting contracts has the option to extend by a further 3 years in 1 year increments subject to satisfactory performance and continuing requirement.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. Will be requested within Pre-Qualification Questionnaire (PPQ).
The estimated annual contract value is 2,000,000. If the estimated annual contract value is greater than 25 % of the supplier's turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include: (1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and (2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
Contractors should demonstrate specialist knowledge of mechanical and electrical knowledge of these fire fighting vehicles and their systems are required to assist in the support of repair and maintenance of this capability.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification Will be requested within Pre-Qualification Questionnaire (PPQ)