Public procurement notice: Contract Notice
Published: 2017-05-17
Buyer: Procurement for Housing
Country: UK
Region: UNITED KINGDOM
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30163100 | 32441300 | 34100000 | 34115200 | 34328200
Submission deadline: 2017-06-16
Award criteria: The most economic tender

Technical requirements: Procurement for Housing Limited (PfH) is establishing a Framework Agreement for the provision of Vehicle Lease, Contract Hire, Short Term Contract Hire & Daily Rental of Cars, Light commercial and medium commercial vehicles up to 12.5t, Vehicle Racking & Conversion, Telematics, Fleet Management Services, Fuel Cards, and all Associated Services. The framework agreement will be divided into lots and is for use by, but not limited to
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm's Length Management Organisation and other public sector organisations.
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
— Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.,
This will include as a minimum the provision of short term contract hire/daily rental of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Short term contract hire/daily rental periods may vary from an expected minimum 1 day to an expected maximum of 84 days.
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
This will include but is not limited to the provision, installation and on-going management of GPS navigation, integrated hands-free phone, wireless safety communications, automatic driving assistance systems, fleet reporting tools, vehicle tracking, driving style management, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance.
This will include but is not limited to the provision of fleet management services for PfH members or other organisations that wish to procure fleet management services not connected to a leasing contract (e.g. for organisations that procure vehicles or have multiple leasing arrangements across their fleet). Services will include but not be limited to:
This will include as a minimum the provision of fuel cards and may also incorporate multiple fuel options, smart-chip technology, fleet efficiency / MPG reporting, mileage monitoring, fuel expenses management, monitoring of transactions.
This Framework Agreement may be used by any contracting authority listed in or referred to in the OJEU notice.
— any registered provider of social housing (or Welsh registered social landlord, or Scottish registered social landlord) that becomes a member of PfH during the period of the Framework Agreement;
— any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement;
— any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales, or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities, or as defined in the Local Government Act (Northern Ireland)1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement;
— any housing Arm's Length Management Organisation that becomes a member of PfH during the period of the Framework Agreement;