Public procurement notice: Contract Notice
Published: 2018-04-28
Buyer: Ministry of Defence, DSG, Defence Support Group (DSG)
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35310000: Miscellaneous weapons
Estimated value:  GBP
Submission deadline: 2020-04-19
Award criteria: Lowest price

Technical requirements: Miscellaneous weapons. Supply of general military consumables — Specialist weapon & equipment spares.
Babcock DSG Ltd acting as agent on behalf of the UK Ministry of Defence is considering establishing up to 5 framework agreements, without commitment to volume, to provide an enduring means of supply for general military electrical consumables.
It is the authority’s intention is to invite to tender up to 5 economic operators to tender for the framework agreement, although the authority reserves the right to proceed with more or fewer economic operators. More economic operators shall be accepted when a compliant ppq is received with a joint 5th score and fewer economic operators accepted when one or more compliant PPQ received. Only those economic operators, who provide all information for each requirement, are not subject to mandatory exclusion and pass all minimum eligibility criteria shall be invited to tender.
The framework agreement procurement will be conducted on a sample of items that are representative to the range of items in scope of this requirement. A copy of the military specialist weapon equipment spares annex shall be uploaded onto the DPQQ to provide a review of the line items.
Successful tenderers shall be provided with NATO Stock Numbers, any relevant available technical data (to include drawings, specifications etc.) and shall be informed of any required applicable compliance standards. Tenderers shall be expected to provide items which comply with the requirements of CSIS (the Codification Support Information Systems maintained by the United Kingdom National Codification Bureau).
Tenderers should be aware that a failure to submit a tender for all items listed in the Invitation to Tender (ITT) will result in that tender being deemed non-compliant. Where no tenderer submits a tender for an item then that item shall be excluded from the evaluation and any subsequent framework agreement.
Full details of the framework agreement evaluation criteria and the contract award decision process shall be provided in the ITT.
The authority reserves the right to amend the framework agreement to include further in scope items, which are not materially different in character and so not substantially change the terms of the framework agreement, post contract award. Each of the successful contractors appointed to the framework agreement shall be provided with a list of new in scope items if required. Each contractor shall be entitled to supply firm prices and lead times for those items within a specific timeframe. It is the authority’s intention that compliant items would be added to the relevant contractor’s contract based on lowest price on a line by line basis.
The authority’s expectation is that prices under the terms of the framework agreement shall be firm (not subject to any adjustment) for 2 years. The authority’s requirement is that prices for the option years remain unchanged. The authority will consider a re-negotiation of the prices for the option years, but any such increase,
ii— in any event must not exceed an increase greater than 2 % or the RPI rate increase over the relevant period, whichever is the lesser.
For the avoidance of doubt, unless the authority accepts (in its sole discretion) an increase to the pries as described in this paragraph, the prices under the terms of the framework agreement for the first 2 years shall apply to the option years.
Any resulting contracts shall contain a set of Key Performance Indicators (KPIs) to measure performance in areas such as delivery and quality, and shall include financial remedies for poor performance.
In accordance with the Governments agenda, the authority shall publish the ITT and contract documents online. Further guidance shall be provided with the ITT.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with Babcock DSG Ltd. Babcock DSG Ltd shall require the group to form a legal entity before entering into the contract.
The estimated annual contract value is 275 000 GBP. If the estimated annual contract value is greater than 40 % of the economic operators turnover, the authority reserves the right to exclude the economic operator from being selected to tender except where the economic operator provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability.

Eligibility requirements: The requirement as stated in the dynamic PQQ (DPQQ) shall prevail.
The estimated annual contract value is 275 000 GBP. If the estimated annual contract value is greater than 40 % of the economic operators turnover, the authority reserves the right to exclude the economic operator from being selected to tender except where the economic operator provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability.
The requirement as stated in the dynamic PQQ (DPQQ) shall prevail. The requirement as stated in the dynamic PQQ (DPQQ) shall prevail.