Public procurement notice: Contract Notice
Published: 2021-07-16
Buyer: IJAB e.V.
Country: DE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72413000: Website design services
Submission deadline: 2021-08-12
Award criteria: The most economic tender

Technical requirements: Design and development service of a Cooperation Platform for the Network of National Agencies and SALTO Resource Centres of the ERASMUS and the European Solidarity Corps Programmes (hereinafter EU Youth programmes).
The network of National Agencies (NAs) and SALTO Resource Centres (SALTO RCs) wants to create a platform that will support end-to-end project life-cycle management in a collaborative way. The projects featured in the platform are mostly training and networking activities within the EU Youth Programmes. The objectives of the platform are to ease the communication and to create more cooperation throughout the process in between different structures (see target groups).
Therefore, we are looking for a web development service provider to work on the design, development and implementation of this platform. The cooperation platform will need to be linked to the currently existing website of the network www.salto-youth.net and its functionalities, such as the Planning Board2, a tool used by the NAs and SALTO RCs to plan and manage their activities.
The cooperation platform should act as a one-stop-shop for all training and education activities of the network, from the very first idea and strategic planning down to project implementation, including third parties, participants’ management, evaluation, reporting and closing of the project. Furthermore, the platform should provide a closed space to store documents and material.
(a) self-declaration of the company/institution not being in liquidation, insolvency proceedings or similar process or if any this is expected;
(b) self-declaration of conveying taxes, contribution to social insurances according to the national legislation;
(c) self-declaration of no misconducts that had an impact on the company/institution reliability in the past;
(d) proof about public liability insurance or self-declaration that there will be an insurance for the process;
(f) first conceptual ideas for the approach of the Cooperation Platform (including challenges and opportunities of such platforms);
(g) information about the experiences and the qualifications of the persons that will be involved in the project;
(h) short description of the company/institution (organisation, size, partners, etc.) as well as the name and contact of the legal representative(s);
(i) availabilities between Oct and Dec 2021 to work on the concept development (and in 2022 to continue and finetune the development work);
(k) desirable: experience with clients from the non-profit sector, ideally in the context of youth services in Europe/internationally;
A review procedure can be requested from the public procurement tribunal within 15 calendar days of receipt of the notification from the client that he does not want to remedy a complaint (§ 160 Abs. 3 Nr. 4 GWB).

Eligibility requirements: (a) self-declaration of the company/institution not being in liquidation, insolvency proceedings or similar process or if any this is expected; (b) self-declaration of conveying taxes, contribution to social insurances according to the national legislation; (c) self-declaration of no misconducts that had an impact on the company/institution reliability in the past; (d) proof about public liability insurance or self-declaration that there will be an insurance for the process; (e) example of a contract of commissioned data processing and connected technical measures; (f) first conceptual ideas for the approach of the Cooperation Platform (including challenges and opportunities of such platforms); (g) information about the experiences and the qualifications of the persons that will be involved in the project; (h) short description of the company/institution (organisation, size, partners, etc.) as well as the name and contact of the legal representative(s); (i) availabilities between Oct and Dec 2021 to work on the concept development (and in 2022 to continue and finetune the development work); (j) references to similar projects including links; (k) desirable: experience with clients from the non-profit sector, ideally in the context of youth services in Europe/internationally; (l) desirable: experience with clients who administer public funding; (m) desirable: experiences with designing cooperation platforms for larger international networks.