Public procurement notice: Contract Notice
Published: 2020-03-27
Buyer: United Kingdom Research and Innovation (UKRI)
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 63515000 | 79710000: Security services
Estimated value: 270000 GBP
Submission deadline: 2020-05-11
Award criteria: The most economic tender

Technical requirements: UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation wishes to establish a contract that would provide a platform for coordinating all international travel and field work risk management across UKRI. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst ‘in country’ is required and this would also include the management of international incidents and emergencies affecting UKRI employees. The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process. The service would need the capability to link together and work with existing travel booking contracts and contracts of overseas travel insurance held by UKRI.
The proposed service would provide a platform for coordinating all international travel and field work risk management across UKRI Research Councils. The service would need to provide comprehensive, single point of contact, pre-travel medical and security advice, training and security. Medical support whilst ‘in country’ is required and this would also include the management of international incidents and emergencies affecting UKRI employees. The service is required to enhance the existing risk management processes across in UKRI for overseas fieldwork and travel and provide a more robust emergency incident response process. The service would need the capability to link together and work with existing travel booking contracts and contracts of overseas travel insurance held by UKRI. The aim is to provide a one-stop service for the risk management of overseas field work and provide a single point of contact solution for travelers and managers:
1) to improve international travel and field work safety with increased access to pre-travel risk assessment, planning tools and information;
2) improve the provision of training for employees working overseas in relation to health, security and cultural issues;
3) provide the ability to keep employees informed of any emerging or changing medical and security risks while overseas and providing options for assistance;
4) provide UKRI with the ability to communicate with and manage travelers in terms of location tracking and communications
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the eSourcing portal Delta. The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever change sit may see fit to the content and structure of the procurement and in no circumstances will the contracting authority be liable for any costs incurred by any supplier.
The contracting authority shall utilise the Delta eSourcing Procurement tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 2707050. Please utilise the messaging system within the eSourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk
If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. See section I.3) for access to procurement documentation.
To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code: 33TC65ZGRR.


Award value: 270000