Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-01-25
Buyer: Aalto University Foundation sr.
Country: FI
Contract type: Services
CPV classification: 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
This document is not an Invitation to Tender. This is a request for information submitted as part of a preliminary study and a market survey.
Aalto University is a multidisciplinary community where science and art meet technology and business. We are committed to identifying and solving grand societal challenges and building an innovative future. Aalto University has six schools with 12 000 students and almost 5 000 employees. Our campus is located in Espoo, Finland.
Aalto University is seeking an event management tool to serve events arranged by staff and faculty at Aalto University. In event management Aalto University has previously used a collection of separate tools depending on the event specific needs. We are now looking for an efficient and user-friendly tool to match our complex needs in event managing and marketing.
Aalto University wants the event management tool to be an extension of the physical Aalto University event experience. In an event management tool we value a user-friendly experience for the event organizers and event guest: from the first contact to the last thank you message or feedback survey. We expect the best-in-class event management tool for an academic environment. Aalto is looking for a flexible and integrated event management tool (SaaS) that covers the full event life-cycle.
At Aalto University, we arrange approximately 600-700 events annually. For these events, the event management tool needs vary. We estimate the annual registrations to be around 84 000; of which 6 000 include ticket sales and the rest are free of charge.
Please request a more detailed description, a list of main requirements and a preliminary service description by email (emma.kaukonen@aalto.fi). Other directions can be found from the section VI.3) Additional information/Lisätiedot.
Reply or lack of reply to this request for information will not affect the tenderers' chances to submit tenders in any procurement procedure. Aalto University will not pay any compensation for submitting a reply to this request for information. This request for information is not binding on any of the parties involved. The replies to this request for information and other information attached to them are not public and they will not be disclosed to third parties. The tenderer should nevertheless mark sections containing business or trade secrets as “Business/Trade Secret“ or “Confidential”.
This request for information does not oblige Aalto University to carry out a tendering process. Any decisions about the procurement, manner of procurement, timetable and the content of the invitation to tender will be made after the examination.
Interested service providers will be invited to participate in dialogue on the scope and details of the event management tool (SaaS). Interested service providers are asked to contact Emma Kaukonen (emma.kaukonen@aalto.fi) by 29.1.2019 to receive the preliminary service description and a list of open questions. The message should be marked as “Request for Information: Event management tool” and sent to: emma.kaukonen@aalto.fi
Please submit your answers to the questions, a description of the solution and a short description of the company no later than on 4.2.2019 at 14:00 (EET) by email. The message should be marked as “Answer: Request for Information: Event management tool” and sent to: emma.kaukonen@aalto.fi