Public procurement notice: Contract Award Notice
Published: 2025-03-03
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30000000 | 30100000 | 30232100 | 30232110 | 48824000: Print servers
Estimated value: 50000000 NOK
Award criteria: price, quality

Technical requirements: The contracting authority would like to use this procurement to enter into a framework agreement with one tenderer. The contracting authority would like to use this procurement to enter into a framework agreement for the purchase and hire of new multi-function machines with an accompanying service agreement. Multifunction machine means a digital copy machine that is networked, so that, in addition to copying, it can, as a minimum, function as a printer, scanner and send e-mail. The aim of the contract is to cover the customers ́needs for printing, copying and scanning for the customers ́ daily operations. It is important for the customer that systems offered safeguard security and privacy in a good way. The contracting authority ́s entities have varying degrees of need for printing/copy/scanning function. The need for new multifunction machines varies from small offices that require a simple table model to large schools with a need for larger machines with printable, scanned and copy larger amounts of paper. Notes to the contract: • The Contracting Authority shall be able to choose the financing form itself (purchase or leasing) • The Contracting Authority expects that approx. 90% of the total purchase volume will be within the requested product segment. • The customer shall, within the contract, have the possibility to use this framework agreement for the procurement of multi-function machines/production machines outside of the described core assortment at the chosen supplier, but is not obliged to this.
Weighting: The award criteria is weighted 50%. Orientation: In the cost calculation, the tenderer shall fill in the attached price form and submit it as an annex to the tender in Excel format. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected. All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the submitted costs. Evaluation: When assessing the price, a hybrid model with break point 2.5 will be used. The attached template for the evaluation model is attached. The tenderer ́s total points for this award criterion is weighted with the award criteria ́s weighting percentage.
Weighting: The award criteria is weighted 20%. Orientation: Functionality and user friendliness The supplier is requested to give a description of: • User interface for offered machines: We would like the machines to have as much user interface as possible. Tenderers are requested to describe this as clearly as possible and define any differences between the individual machines. Option for pre-programming programs for the simplest possible access to the most commonly used functions, either for use by everyone, or as a personal desktop on the machine. • How offered machines take care of universal design Functionality is wanted that ensures that established documents are of satisfactory quality. For example: • (automatic) creation of crooked pages (deskew) • deletion of blank pages • removal of patches • etc. • The number of maximum recommended clicks listed in the price form will be assessed here. The response shall be maximum 5 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 5 will not be evaluated. Any links etc. in the reply will not be evaluated. Evaluation: This award criteria will be assessed based on the tenderer ́s description of the award criteria. A total procurement assessment of the described system will be carried out during the evaluation. Best solution will be awarded the highest score (10). Other solutions will be awarded a point score relative to the best solution. The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.
Weighting: The award criteria is weighted 30%. The award criteria consists of two sub-criteria: • The sub-criteria service and guarantee are weighted 65% of this award criteria. • The sub-criteria vehicle is weighted 35% of this award criteria. Orientation: Service and guarantee The tenderer is requested to describe how during the entire contract period it shall be ensured that the reported error situations from the contracting authority are handled so that the contract ́s provisions are complied with and that the contracting authority experiences a high degree of service and satisfaction when using machines. •It is necessary that the tenderer is an advisory contracting party who shall ensure that the entities that call-offs on the agreement get machines that are suitable for you used, print out volume and physical location/design of premises where the machine(s) shall be located. • Tenderers are asked to give a guarantee in the number of years for offered models, as well as other content in the guarantee vehicles that the tenderer is awarded the contract for using biogas vehicles of euro class 6/VI and/or zero emission vehicles for the execution of this agreement. An evaluation will be made as regards the last transport link ("last mile"). Last mile is the last link in the transport and supplier chain where the product and/or service is delivered to the end customer. See the Exel annex "List of vehicles 24-97" for more detailed information on the award criteria. Tenderers are requested to enclose a completed form "List of vehicles 24-97 Evaluation: This award criteria will be assessed based on the tenderer ́s description of the award criteria. A procurement assessment will be made when evaluating the described system. For each sub-criteria, the best system will be given the highest score (10) and other solutions will be awarded a point score relative to the best solution. Scores achieved on each of the sub-criteria will be multiplied by interrelated weighting and added together. Best tenders for this award criteria shall have the highest score (10). If none of the tenderers achieve the highest score (10) by summing up the points scores for the sub-criteria, the contracting authority will add an equal percentage mark-up for all tenderers so that the best tenderer shall achieve a point score of 10. The tenderer ́s total points for this award criteria is weighted with the award criteria ́s weighting percentage.


Winner: Lindbak AS
Number of bids: 3