Public procurement notice: Contract Notice
Published: 2020-07-10
Buyer: Inventura AS
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48310000 | 48311000 | 48311100 | 48329000
Submission deadline: 2020-08-07
Award criteria: The most economic tender

Technical requirements: The Rent Tribunal would like to procure a new case management system and archive system that supports their work tasks. The aim is to go over from the current partial paper based case management system to a fully electronic case management system with interaction with external parties. The new system must support the work processes in handling disputes, including a system for submitting data and documents for external users and receiving documents from HTU, registering public enquiries, and administrative cases.
The contract duration will be 6 years from when the contract is signed, with an option for the contracting authority to extend the contract one or more times for a period of at least 6 months at a time for up to 8 years, with a total contract duration of up to 14 years.
Requirement: tenderers must have their affairs in order with respect to the payment of tax, payroll tax and value added tax (VAT).
The tax certificate must not be older than 6 months calculated from the deadline for submitting a request for participation. A tax certificate is defined as:
Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/person responsible for finance.
Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
Documentation requirement: the tenderer’s Annual Financial Statements for 2019, including notes with the board and audit reports. In addition, tenderers are asked to present a credit rating not more than 6 months, from an approved credit rating company.
The contracting authority reserves the right to carry out a credit assessment from Experian or a similar company.
Financial strength is evaluated in relation to turnover, operating profit margin, solidity and liquidity.
Documentation requirement: description of the tenderer's three most relevant contracts in the course of the last 3 years. The description must include an indication of the assignment value, dates and recipient (name, telephone number and e-mail) and a brief description of how the reference is relevant to this assignment. The contracting authority reserves the right to contact the given references.
It is the tenderer's responsibility to confirm relevance through the description. It is preferable that tenderers upon request complete the attached template for reference descriptions (Appendix 5).
Documentation requirement: a copy of a certificate for information security (NS-EN ISO/IEC 27001:2017) issued by an accredited certification body.
Alternatively, a description can be given of the tenderer's system for information security as well as how it is implemented and managed internally must be presented.

Eligibility requirements: Requirement: tenderers must have their affairs in order with respect to the payment of tax, payroll tax and value added tax (VAT). The tax certificate must not be older than 6 months calculated from the deadline for submitting a request for participation. A tax certificate is defined as: For Norwegian tenderers: Tax and VAT certificate issued by the Tax Office via Altinn. For foreign tenderers: Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/person responsible for finance. Requirement: tenderers must be a legally established company. Documentation requirement: Norwegian tenderers: Company Registration Certificate. Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.