Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2021-02-22
Buyer: Fjellinjen AS
Country: NO
Contract type: Services
CPV classification: 48000000 | 48200000 | 48700000 | 48900000 | 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Fjellinjen AS would like to procure a HRM system and would therefore like to obtain information from the market for the preparation of the procurement documents.
Fjellinjen has 30 employees and would like a cloud based HRM system. Tenderers are invited to present their systems in weeks 10 and 11 and propose a desired date through the communication module in Mercell in order to agree a time for the presentation and dialogue.
Fjellinjen AS is a regional toll money company that finances future traffic solutions for the Oslo region with a mandate from the Government. The overall aim is to collect toll money efficiently and reliably. The money goes towards better access for all road users by financing public transport, roads, foot and cycle path, and urban spaces.
The system must support the managers in their follow-up of employees. The system must contribute to efficient HR assignments in addition to ensuring uniform processes in the company. We would like a cloud based system with functionality right from recruitment via on-boarding, follow-up during the period of employment, to off-boarding and the end of the working relationship. The system must process personal information in a responsible way in accordance with the legal requirements.
— high user-friendliness, an intuitive system with a well-developed 'help function', and it must be possible to operate the system from several devices such as desktop, tablet, and mobile,
— personal administration — scaleable personal register that keeps master data on employees and employee relationships. The system must have a good report generator in order to extract self-defined reports and statistics, in addition to exporting files to Excel and other systems. Archive function for documents for the follow-up of employees, personal files and other HR related assignments,
— employee portal that gives employees and managers access to their own and their employees' data and statuses, such as an overview of holidays, absences, etc. In addition to integrated, searchable references such as a personal hand book, manager hand book, including the necessary templates, etc.,
— hours and absence registration, with an option to include the company's working hours schemes. Including integration/file transfer to the payroll system,
— sick leave follow-up, with interactive guidelines in order to follow-up sick leave and integration with NAV and Altinn, so that digital sick notes can be received and follow-up plans can be sent,
— development and employee follow-up. Functionality for employee and development discussions, with templates and archive function. Option for registering competence, including courses and certificates that must be renewed, with notifications. Must be possible to get an overview of registered competence for strategic use for future competence needs and the company plan,
— reference book, personal hand book, manager hand book, HSE hand book that are updated when the law is changed, with an option to add rules and guidelines that are company specific,
— management support, HR support, professional support for personnel managers in the form of professional papers, courses, chat, and advice in individual cases,
— HSE module in order to follow-up that there is a responsible working environment. System and checklist for follow-up, including functionality for working environment surveys and internal checks,