Public procurement notice: Contract Notice
Published: 2025-09-24
Buyer: Trondheim kommune
Country: NO
Region: NO060
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34120000: Motor vehicles for transport of persons | 34130000: Motor vehicles for transport of goods
Estimated value: 4500000 NOK
Submission deadline: 2025-10-27
Award criteria: price, quality, cost

Technical requirements: See the attached tender documentation and annexes, as well as information/requirements/criteria in the Mercell portal.
The largest need for short-term hire of vehicles is within Trondheim. Vehicles shall be rented elsewhere in the Norway.The agreement does not apply to the following similar contract areas, where the Contracting Authority has separate agreements: Car sharing/car pool/hour hire of vehicles that are also divided completely or partially with public leasing.
Prices shall be given in the order requested in Annex 1 Tender Form.  The prices shall be stated in NOK excluding VAT.  The prices shall be fixed during the first contract year.  

The prices shall cover all the minimum requirements set in the competition. Furthermore, the Contracting Authority will not accept any fees other than what is specified in requirements 2.1 and 2.2, as well as criteria other costs, this in the form of invoice fees, environmental fees, administration fees etc. All duties or fees shall be taken into account and calculated in the tender price.

Calculation of points on price. The price for vehicles with zero emission technology will be weighted 75 % and prices for vehicles with other engine technologies will be weighted 25 %.

The offer with the lowest price will achieve maximum points, whilst a point score will be given that reflects relevant differences in the price downwards for the other tenders.
Tenderers shall state in annex 1 - Tender form Ark 4 - Zero emission vehicles, their existing fleet of vehicles with zero emission technology (e.g. electric vehicles, hydrogen). For vehicles that are available at the tender deadline (column J), a registration number (column K) shall be given so that the Contracting Authority can verify that the vehicles are available for the tenderer. Vehicles are stated as available at the tender deadline, but which the Contracting Authority cannot verify, will not be paid.

Plans for an increase of zero emission vehicles in the first and second years of the contract shall also be given. Based on approx. 80% of the rent occurring in Trondheim, it is the part of the vehicles that shall be provided for.

The contracting authority will assess which tender best covers the contracting authority ́s need for short-term hire of zero emission vehicles.
Tenderers shall, in annex 1 - Tender Form sheet 3 - Service, describe:

Accessibility: where the listings are stationed and opening hours.
Ordering time: time from when orders are received until the vehicle is ready for collection/delivered
Collection/delivery: how the collection and delivery of vehicles is carried out, during and outside of opening hours, including a scheme for delivery and collection to the Contracting Authority's addresses, cf. Requirement 1 - Service.
Insurance: Information on the insurance schemes that apply

If the responses to this criteria are in a separate annex, the document, page number and section should be given as a reply to the criteria.

The contracting authority will conduct a judgemental overall assessment of the offered service concept to the contracting authority ́s needs.


Winner: Kystad helse- og velferdssenter