Public procurement notice: Contract Notice
Published: 2016-01-29
Buyer: Finnmark fylkeskommune (Finnmark County)
Country: NO
Region: Nord-Norge
Contract type: Supplies
Procedure: Open procedure
CPV classification: 18424300 | 19520000 | 22810000 | 22815000 | 22852100
Estimated value: 1800000 NOK
Submission deadline: 2016-03-01
Award criteria: Price and costs, Quality, Internet shop — web system

Technical requirements: Price and costs
Quality
Internet shop — web system
Procurement of office supplies, copy paper, cleaning, plastic and paper products for Finnmark county and Sametinget, including underlying entities.
The counties have previously had framework agreements with another segment division. The turnover in 2014 was approx. 2 700 000 NOK excluding VAT. The procurement is for the product groups listed in the respective sub-segment (office supplies, copy paper and cleaning/plastic/paper products) in the price form and it has an estimated annual value of approx. 1 800 000 NOK-2 300 000 NOK excluding VAT. The specified volumes entail no purchase obligation for the Contracting Authority. Changes in organisation, budget and routines can effect the total volume.
Provision of courses (only applies to sub-segment 3 cleaning/plastic/paper products): The main aim of this service is to ensure competence for good cleaning and joint routines for the entire county. Courses within product training, cleaning agents/chemicals, HSE, cleaning machines and equipment, hand hygiene and infection protection/cleaning, NS-INSTA 800.
Tax and VAT certificate (RF-1316), which is not older than six (6) months when calculated from the tender deadline. The certificate can be ordered from Altinn. Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities.
Tenderers will be obligated in accordance with the provisions in the UN's Child Convention Article 32 and the ILO Convention No 138.
List of the tenderer's most important and equivalent contracts (minimum 2) in the the last year/recent years, including their value, date and name of the contracting authority with a contact person, email address and telephone number, who can be contacted if needed.
Norwegian companies: A company registration certificate from the Brønnøysund Register Centre shall be enclosed.
Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
5. If the tenderer is planning to hand over parts of the contract to sub-suppliers, provide a brief description of the sub-suppliers and indicate which parts they will perform.
If a tenderer intends to use the capacity of other companies for the financial/economic strength and/or the technical/professional qualifications, documentation shall be enclosed that confirms that the tenderer can use the necessary resources at the sub suppliers, for example, a written commitment statement or a written cooperation agreement on this between the tenderer and the sub-supplier. This is in the Public Procurement Regulations §§ 17-8 and 17-9, jf. § 20-12 (1)a for part III procurements.
Documentation requirement: Tenderers enclose a commitment statement from the companies in question or other proof that documents that the tenderer can use the offered resources. See Annex H.
A company rating equivalent to BISNODE rating A (credit worthy) will be sufficient for this contract.

Eligibility requirements: 1a. A tax and VAT certificate is required. Documentation requirement: Tax and VAT certificate (RF-1316), which is not older than six (6) months when calculated from the tender deadline. The certificate can be ordered from Altinn. Foreign tenderers must provide certificates from equivalent authorities to the Norwegian authorities. 1b. Declaration on the UN's child convention and ILO convention. Tenderers will be obligated in accordance with the provisions in the UN's Child Convention Article 32 and the ILO Convention No 138. Documentation requirement: List of the tenderer's most important and equivalent contracts (minimum 2) in the the last year/recent years, including their value, date and name of the contracting authority with a contact person, email address and telephone number, who can be contacted if needed. 2a. The tenderer is required to be a legally established company. Documentation requirement: Norwegian companies: A company registration certificate from the Brønnøysund Register Centre shall be enclosed. Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the tenderer is established. 5. If the tenderer is planning to hand over parts of the contract to sub-suppliers, provide a brief description of the sub-suppliers and indicate which parts they will perform. If a tenderer intends to use the capacity of other companies for the financial/economic strength and/or the technical/professional qualifications, documentation shall be enclosed that confirms that the tenderer can use the necessary resources at the sub suppliers, for example, a written commitment statement or a written cooperation agreement on this between the tenderer and the sub-supplier. This is in the Public Procurement Regulations §§ 17-8 and 17-9, jf. § 20-12 (1)a for part III procurements. Documentation requirement: Tenderers enclose a commitment statement from the companies in question or other proof that documents that the tenderer can use the offered resources. See Annex H. 3a. Tenderers must have the financial capacity to implement the assignment/contract. A company rating equivalent to BISNODE rating A (credit worthy) will be sufficient for this contract. Documentation requirement: Credit evaluation/rating, not older than 6 months, based on the last known accounting figures. The rating shall be carried out by a publicly certified credit rating institution, which confirms that the tenderer is credit worthy. If the tenderer cannot provide the above documentation, or wants to document that these give a misleading picture of his financial situation, he must prove his economic and financial standing by providing other documents relevant to the company's accounting figures/finances. The tenderer must then provide specific reasons why the requested documentation may not be available or gives a misleading picture. See the above information as well as the tender documentation. 4a. Experience from at least 2 similar assignments during the past 3 years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last 3 years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given. 4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract. 4d. Tenderers shall have a good and well functioning environmental management system. Documentation requirement: Tenderers shall enclose their documentation with a focus on: — Environmental politics/environment strategy; — Action plan/initiative list. Documentation shall be related to the procurement's nature and scope. Or the tenderer's valid certificate for the environment management system is to be enclosed. For example, ISO 14001, or equivalent. See the above information as well as the tender documentation.
3a. Tenderers must have the financial capacity to implement the assignment/contract. A company rating equivalent to BISNODE rating A (credit worthy) will be sufficient for this contract. Documentation requirement: Credit evaluation/rating, not older than 6 months, based on the last known accounting figures. The rating shall be carried out by a publicly certified credit rating institution, which confirms that the tenderer is credit worthy. If the tenderer cannot provide the above documentation, or wants to document that these give a misleading picture of his financial situation, he must prove his economic and financial standing by providing other documents relevant to the company's accounting figures/finances. The tenderer must then provide specific reasons why the requested documentation may not be available or gives a misleading picture. See the above information as well as the tender documentation.
3a. Tenderers must have the financial capacity to implement the assignment/contract. A company rating equivalent to BISNODE rating A (credit worthy) will be sufficient for this contract. Documentation requirement: Credit evaluation/rating, not older than 6 months, based on the last known accounting figures. The rating shall be carried out by a publicly certified credit rating institution, which confirms that the tenderer is credit worthy. If the tenderer cannot provide the above documentation, or wants to document that these give a misleading picture of his financial situation, he must prove his economic and financial standing by providing other documents relevant to the company's accounting figures/finances. The tenderer must then provide specific reasons why the requested documentation may not be available or gives a misleading picture.
See the above information as well as the tender documentation.
4a. Experience from at least 2 similar assignments during the past 3 years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last 3 years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given. 4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract. 4d. Tenderers shall have a good and well functioning environmental management system. Documentation requirement: Tenderers shall enclose their documentation with a focus on: — Environmental politics/environment strategy; — Action plan/initiative list. Documentation shall be related to the procurement's nature and scope. Or the tenderer's valid certificate for the environment management system is to be enclosed. For example, ISO 14001, or equivalent. See the above information as well as the tender documentation.
4a. Experience from at least 2 similar assignments during the past 3 years, is required. Equivalent assignments means deliveries within the same product areas, value and volume. Documentation requirement: A list of a minimum of 2 of the tenderer's most important and equivalent contracts (to public/government entities) in the last 3 years, including their value, date and the name of the contracting authority with a contact person and contact information, who can be contacted if needed. A reason shall be provided in cases where a tenderer has not had the requested experience and nearby references are to be given. 4b. The tenderer shall have sufficient implementation ability and capacity for implementation of the contract. Documentation requirement: A statement of the tenderer's organisation and available resources (employees and equipment) for implementation of the contract. 4d. Tenderers shall have a good and well functioning environmental management system. Documentation requirement: Tenderers shall enclose their documentation with a focus on: — Environmental politics/environment strategy; — Action plan/initiative list. Documentation shall be related to the procurement's nature and scope. Or the tenderer's valid certificate for the environment management system is to be enclosed. For example, ISO 14001, or equivalent.