Public procurement notice: Contract Notice
Published: 2021-08-17
Buyer: Bærum kommune
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 30121100 | 30216110 | 30232100 | 30232110 | 30232130
Estimated value: 32000000 NOK
Submission deadline: 2021-09-15
Award criteria: The most economic tender

Technical requirements: The contract with the current supplier of printing, scanning and copying machines will be phased out, and the aim of the new procurement is to procure printing, scanning and copying as a service (Paas) for all entities and buildings where Bærum Municipality is responsible for this.
Bærum Municipality and the Unit for IT Service Deliveries (the Contracting Authority), invites tenderers to an open tender contest for a contract for the procurement of printing, scanning, and photocopying as a service, print as a service, hereafter called PaaS.
There are currently approx. 640 printing, scanning, and photocopying machines (also called multifunctional machines) at the Contracting Authority. The machines, which are in many different locations in the municipality, are of varying age, depending on when they were procured.
The tenderer will have the total responsibility for the service elements that are included in the operation of the machines. This includes engineering design services, coordination, delivery, and operational responsibility for the entire contract period. Operational responsibility means adapting suitable equipment in accordance with the needs at each service location, including monitoring, service, maintenance, and the supply of relevant consumables.
The tenderer will be responsible for engineering design services, delivery and implementation of a general system for each user place. The planning and implementation of a new operational concept must be done in close cooperation with the Unit for IT Service Deliveries and each service location. In an ordinary operational situation, the service locations will place/cancel orders.
The service is to be delivered to the municipality's users and location, and we would like an increased degree of automation around operation, service, and ordering toners. The need for PaaS can change in the future, so scaleable systems will be preferred when we are choosing the system.
Due to the size and consumption of the current machines and estimates, the total annual value is estimated to be NOK 3-4 million excluding VAT when all the machines have been replaced with the new Supplier. The annual amount will depend on the financial limits, political decisions, the digitalisation strategy, entity changes, sustainability requirements, home office solutions, and the market situation in general.
The contract will be valid for 6 years with an option for the contracting authority to extend for up to 2 years, with 1 year at a time.
Tenderers must be registered in a company register or a trade register in the country where the tenderer is established.
- Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law in the country where the company is established.
Tenderers are required to have an economic and financial solidity that gives the contracting authority the security that the tenderer will be financially viable throughout the contract period.
- Expanded credit rating/report, not older than 3 months from a publicly certified credit rating company, with grade A (credit worthy) or equivalent or better rating. The report must be based on the last known fiscal figures. The date must be clear.
- Companies without sufficient credit rating, newly started companies with a credit rating of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. These alternative documents must be included with the tender.
If a tenderer has valid reasons for not being able to provide the documentation requested by the Contracting Authority, the tenderer can prove his economic and financial position with any other document that the Contracting Authority deems suitable.
- A statement of the tenderer's average workforce and the number of employees in the administrative management in the last three years.

Eligibility requirements: Requirement 2: Registered in a trade register or company register. Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Documentation requirement: - Norwegian companies: Company Registration Certificate - Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law in the country where the company is established.

Award value: 32000000