Public procurement notice: Contract Award Notice
Published: 2024-05-29
Buyer: Trondheim kommune
Country: NO
Region: NO060
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33734000 | 33734100 | 33734200 | 85160000: Optician services
Estimated value: 3500000 NOK
Submission deadline: 2026-05-13
Award criteria: price, quality

Technical requirements: The Working Environment Act § 4-2 (2) sets requirements for the employer to facilitate the formulation of each employee ́s work situation. The framework agreement shall cover Trondheim municipality with cooperation partners ́need for computer glasses and eye tests in accordance with the employer ́s obligations cf. The organisation, management and participation regulations § 14-4.The process at the Contracting Authority will be carried out as described in "Requisition - Eye examination for computer glasses", see annex 5. The form will be revised as compared to the contract with the new tenderer after the contract has been signed. The Contracting Authority requests tenders for optician examinations and computer glasses. This includes: Eyeglass glasses, completed and assembled: One-strength glass Multi-strength glass with invisible transition (This need must be documented separately in each case in accordance with the Norwegian Labour Inspection Authority ́s definition of computer glasses). Counter and room variable glass if needed for larger fields of view (This need must be documented separately in each case in accordance with the Norwegian Labour Inspection Authority ́s definition of computer glasses). Eye examination including pressure measurement, Eyeglass adaptation. The offered products shall be of satisfactory quality, but not above the quality that seems price-driven. The eyeglass frame shall have a good ergonomic design, it should be comfortable to wear and be of sober standard. Tenderers must describe in the tender what points are offered and on what terms. The Contracting Authority is expected to be a prioritised customer.
Trondheim municipality, hereafter called the Contracting Authority, invites tenderers to an open tender contest for a contract for eye tests and computer glasses for the municipality ́s units. The framework agreement shall cover Trondheim municipality with cooperation partners ́need for computer glasses and eye tests in accordance with the employer ́s obligations cf. The Regulations on organisation, management and participation § 14-4.
Execution within the NUTS code equivalent to Trøndelag. The framework agreement shall be used by Trondheim municipality and there are requirements in the competition (see point 1.3 Place for optician examinations) that the tenderer shall be able to offer their services within Trondheim municipality ́s borders, and that it shall be possible to extract glasses for the employees in the same area. See the Mercell portal for further information.
Prices shall be stated in the order requested in Annex 1 - Tender Form. The price shall be stated in NOK excluding VAT. The prices shall be fixed during the first contract year in the contract period and will be regulated in accordance with the provisions in the attached contract. The stated volumes are only a guideline and are not binding for the Contracting Authority.

The contracting authority will not accept any fees, in the form of invoice fees, environmental fees, administration fees etc. All duties or fees shall be taken into account and calculated in the tender price.

Calculation of points on price: The lowest price will achieve maximum points, whilst a point score will be given that reflects relevant differences in the price downwards for the other tenders. See the tender documentation point 8.1 for further information on the evaluation model.
Tenderers are asked to provide/describe:

Places for consultation, as well as opening hours. Described in "Annex 2 - Tender Form" - tab 2. The number of locations and availability will be awarded. Accessibility means both good spreading between the different consultation places around the municipality, accessibility in the form of a walking distance (maximum 10 minutes) from the nearest bus or tram stop, as well as a minimum of one consultation place within a 4 km radius from the Olav Tryggvason Monument on the square.
Maximum waiting time for consultation. Described in "Annex 2 - Tender Form" - tab 2 in column H.
The maximum delivery time from the order date to the glasses can be delivered. Described in the "Annex 2 - Tender Form" tab 1.
A guarantee scheme, including the extent of them, is described under column I in the "Annex 2 - Tender Form" tab 1.
 
Tenderers who overall are assessed to have the best system achieve the highest score, whilst a point score is given that reflects relevant differences in the service offer downwards for the other tenders. Professional procurement judgement will form the basis for the evaluation of the criteria. See the tender documentation point 8.1 for further information on the evaluation model.


Winner: Brilleland AS
Award value: 2325000
Number of bids: 1