Public procurement notice: Contract Award Notice
Published: 2025-05-22
Buyer: Lillestrøm Kommune
Country: NO
Region: NOZZZ
Contract type: Services
Procedure: Open procedure
CPV classification: 24451000 | 90000000 | 90900000 | 90920000 | 90922000
Submission deadline: 2027-06-14
Award criteria: price, quality

Technical requirements: The framework agreement is for the procurement of pest control and prevention services for all types of pests in and outside buildings. The contracting authority ́s need includes i.a. checks, emergency assignments and pest consultancy services.
Tenderers shall fill in annex 4 - Price Form and enclose this. Other annexes will not be evaluated. The total price will form the basis for the contracting authority ́s evaluation.

The prices shall be stated excluding VAT. 

Sub-contract 1: The total sum of Tabs 1A and 1B will form the basis for the evaluation.  

Sub-contract 2: The total sum of tab 2 will form the basis for the evaluation.  

Documentation shall be available on request. All services described in the tender documentation shall be included in the offered hourly rate. Missing completion of individual items can form the basis for rejection of the tender. Hourly rate shall include all direct and indirect costs associated with the execution.

Documentation: 

Tenderers are to complete and upload the price form, annex 4.

Sub-contract 1 - Building: Tab 1A (Building) and 1B (Building-only products).  
Sub-contract 2 - W&S: Tab 2 (Water and Sewage) 
Evaluation:

The lowest total price will give the maximum score (40 points). Other tenderers will be awarded points in accordance with the following formula:

The evaluation of the price will occur according to a linear method. This means that differences in points scores reflect the percentage difference in price from the lowest tender. The method has the following formula: Score= 10-10x (Pe-Pb)/Pb. Pe is the price that is evaluated and Pb is the best (lowest) price.

If one or more of the tenders in the competition have a 75% higher price than the lowest offered, the price will be evaluated by hybrid method. Hybrid method is linear up to a break point at 2.5 points where the calculation turns into relative. The relative method means that the difference in points is less the higher the price differences are and have the following formula: Score = 10xPb/Pe where Pe is the price that is evaluated and Pb is the best (lowest) price.
Guarantee and follow-up

Tenderers shall give an account of routines for follow-up and describe the following points: 

1. The tenderer ́s description of which methods are used to check that the assignment is solved in a good way and that the measures have functioned satisfactorily. Tenderers shall also describe their solution for handling recurrent pest attacks.

2. Guarantee schemes for completed assignments, including recurring cases, shall be described. Tenderers with the best guarantee based on a total assessment will get the best score. 

Documentation: 

Account of maximum 2A4 pages, font verdana, font size 11. The response can be uploaded as an annex to the requirement specification (Part 1/annex 5.1 and Part 2/annex 5.2): 

Sub-contract 1 - Requirement specification with the tenderer ́s answer: Point 6.13.1 for sub-contract 1 - Building
Sub-contract 2 - Requirement specification with the tenderer ́s answer: Point 7.11.1 for sub-contract 2 - W&S.
Evaluation

The tenderer with the best tender in the award criteria will get 10 points, whilst a point score will be given that reflects relevant differences to other tender offers.

Concrete and binding measures/systems that will be put to use in this framework agreement will be given.

The evaluation criteria is weighted 30%.
Use of climate-friendly vehicles to carry out deliveries in accordance with this contract.

Tenderers shall describe a share of the "assignments" in the contract that shall be carried out with vehicles on electricity, hydrogen and biogas each year. Tenderers shall complete the vehicle form.

Documentation requirement:

Tenderers shall enclose a completed vehicle form - annex 10, which includes documentation of electricity, hydrogen or biogas vehicles that shall be used in the contract.

The response can be uploaded as an annex to the requirement specification (Part 1/annex 5.1 and Part 2/annex 5.2): 

Sub-contract 1 - Requirement specification with the tenderer ́s answer: Point 6.13.2 for sub-contract 1 - Building
Sub-contract 2 - Requirement specification with the tenderer ́s answer: Point 7.11.2 for sub-contract 2 - W&S.
Evaluation - percentage:

The tenderer with the best tender in the award criteria will get 10 points, whilst a point score will be given that reflects relevant differences to other tender offers.

The evaluation criteria is weighted 30%.
The framework agreement is for the procurement of services connected to control and prevention of all types of pests in and outside buildings. The contracting authority ́s need includes i.a. checks, emergency assignments and pest consultancy services. 
Lillestrøm municipality requires pest clearance. The competition is being announced with 2 sub-agreements, one for buildings and one for the water and sewage network.

Both sub-contracts shall use non-poisonous methods. Only if it is not possible to use non-poisonous methods, poison shall be used. Pest clearance shall be carried out by certified personnel. 
Sub-contract 1 - Service for buildings (Buildings)

The framework agreement is for pest control and prevention services in buildings and near buildings. 

The framework agreement shall cover the contracting authority ́s total need and it will be used by all units at the contracting authority. The contracting authority ́s need is first and foremost inspections, emergency assignments and consultancy services for pests.

The tasks/call-offs that are planned to be included in the agreement will typically be control, control and prevention of all types of pests in and outside buildings, including:

chemical/disinfection treatment of pest problems.
other measures against insects/pests, including clearance of wall animals
use of fibre optic equipment for control
laying and follow-up of bait boxes.
analysis/air samples and delivery of reports.
The framework agreement includes the delivery of products for easy control carried out by the municipality ́s own employees. 

The requirements for products in this requirement specification apply to both products that shall be offered to the municipality for the municipality ́s own use and products that are used as a part of the ordered call-off. 
Sub-contract 2 - Water and Sewage (WATER)

Water and sewage (VA) in Lillestrøm municipality is responsible for the operation and maintenance of the municipal sewage network in Lillestrøm municipality. The operation of the sewage plant also involves pest control, primarily rats.

Va would like to enter into a contract with a certified pest control company that can conduct pest control in the municipality ́s sewage facility. This involves control of the pipeline network, joint channels, pump stations and sewage treatment plants. 

Annually, W&S receives, on average, approx. 500-2,500 messages about rat observations (rat messages) on the pipeline network. This figure varies from year to year. The rat registrations require clearance measures on the pipeline network. Measures are also wanted in areas where there is high rat activity (area control).

In addition traps shall be set out at given locations and in common channels and pumping stations as needed.

There may also be a need to combat other types of pests at V.A. locations, such as mice and beards.


Winner: Midtre Romerike avløpsselskap (MIRA)
Number of bids: 3