Public procurement notice: Contract Notice
Published: 2018-03-08
Buyer: University of Glasgow
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72222300: Information technology services
Submission deadline: 2018-04-09
Award criteria: The most economic tender

Technical requirements: Returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the “Contact Us” option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx
The University is seeking to procure a Comprehensive Assessment System (CAS). The initial deployment of the system is centered on The College of Medical, Veterinary and Life Sciences (MVLS).
Stage 2: if Stage 1 is judged to be successful (evaluated by the criteria which is to be agreed at the start of Stage 1 between the University of Glasgow and the successful Supplier), deployment to the rest of the College of Medical, Veterinary and Life Sciences (MVLS) (c. 6,000 students) and/or the wider Campus where appropriate.
The Supplier shall, at its own cost, effect and maintain with a reputable insurance company a policy or policies of insurance (whether separately or in an umbrella policy) providing as a minimum the following levels of cover:
— product liability insurance with a limit of indemnity of not less than 1 000 000 GBP in relation to any one claim or series of related claims,
— public liability insurance with a limit of indemnity of not less than 5 000 000 GBP in relation to any one claim or series of related claims,
— professional indemnity insurance with a limit of indemnity of not less than 1 000 000 GBP in relation to any one claim or series of related claims and shall ensure that all professional consultants or sub-contractors involved in the provision of the Services hold and maintain appropriate cover.
Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
The Freedom of Information (Scotland) Act 2002, which came into force on 1.1.2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as “confidential" or “commercial in confidence" to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=533802

Eligibility requirements: Refer to ESPD documents.