Public procurement notice: Contract Notice
Published: 2020-03-11
Buyer: Derby City Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services
Estimated value: 520000 GBP
Submission deadline: 2020-04-14
Award criteria: The most economic tender

Technical requirements: Derby City Council requires a secure cash collection and delivery service in line with requirements listed in the specification and in Annex 1 within Section 3. All sites are within the City of Derby.
The Council requires a Service Provider (or Service Providers) who is able to meet tight timetables of collection from sites and has a robust ‘back office’ to ensure monies are paid into bank within 24 hours of collection.
The requirement will primarily be for scheduled, weekday collections. However the successful Service Provider(s) will be required to make some collections at weekends and on Bank Holidays and to meet sites' requirements for ad-hoc collection.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Collection, counting and processing of cash, primarily from car parking machines but also from other sites as required.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Collection of cash and cheques and delivery to bank for specific schools which are part of the Council's school meals package.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts’ section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice. This will transfer you to the Council's eTendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register  your organisation on EastMids Tenders (unless you have done this previously).
Please note we will only accept expressions of interest/tender returns through the East Mids Tenders eTendering system.
On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the two system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.
On the opportunities portal home page (https://www.eastmidstenders.org), click on ‘view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMids Tenders system.
Once you have registered your interest, the tender information will be moved to and can be found on, the ‘My Opportunities’ page on the EastMids Tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.
The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

Eligibility requirements: The service provider shall be a member of the British Security Industry Association (BSIA).

Award value: 520000