Public procurement notice: Contract Notice
Published: 2019-12-03
Buyer: Orkney Islands Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 45261410 | 45320000 | 45321000 | 71314200: Energy management services | 71314300: Energy-efficiency consultancy services
Estimated value: 5000000 GBP
Submission deadline: 2020-01-07
Award criteria: The most economic tender

Technical requirements: Orkney Islands Council has a requirement to appoint a managing agent to deliver the home energy efficiency programme for Scotland: area based scheme in Orkney.
The requirement relates to the appointment of a suitably qualified managing agent to deliver the HEEPS: ABS into households in communities across Orkney. It is envisaged that the contract will comprise of the marketing and recruitment of participants, appointing suitably qualified energy surveyors, procuring, appointing and managing sub-contractors, installers and providing relevant data required to meet reporting obligations outlined by the Scottish Government HEEPS: ABS guidance.
The Council is looking to bid for a minimum of 1 000 000 GBP per-year through the Scottish Government HEEPS: ABS programme. There is also the expectation that the winning tenderer will access additional funding from external sources over the 5-year period of the contract. This will primarily come from ECO and the Council will provide an ECO flexible eligibility statement of intent to support the HEEPS: ABS programme. The Council will also be looking to bid for other funds including the Warm Homes Fund and may well look to deliver any successful funding bids via the HEEPS: ABS programme. Relevant bids will be developed alongside the winning tenderer.
2.1) The contract offered is for an initial 3-year and 6-month period from 1.1.2020 to 30.6.2023, subject to funding being awarded by the Scottish Government. The Council also retains the option to extend the contract for a further 2 times 12 months, at its sole discretion, and subject to further government grant funding being awarded.
The contract value of 500 000 GBP is based on an estimated bid for HEEPS: ABS funding of 5 000 000 GBP over the 5-year contract duration including the 2 x 12-month extensions at 100 000 GBP available annually for the managing agent fee.
The managing agent must provide services and energy efficiency installations in line with the Scottish Government’s HEEPS: ABS guidance (attached to this tender), PAS 2030 and all future relevant updated iterations.
Further notices will be dependant upon the availability of HEEPS: ABS funding from Scottish Government. Should funding be available a further notice is anticipated November 2025.
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the questions and answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the ESPD (Scotland)contained within the ESPD Module attached to this notice.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=604101.
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=604101

Eligibility requirements: The managing agent must provide services and energy efficiency installations in line with the Scottish Government’s HEEPS: ABS guidance (attached to this tender), PAS 2030 and all future relevant updated iterations.

Award value: 5000000