Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2022-07-08
Buyer: Reykjavik Procurement Office
Country: IS
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72224000: Project management consultancy services
Estimated value: 32000000 ISK

Technical requirements: Project manager for implementation of the City of Reykjavik´s information management system, "Hladan".
The City of Reykjavík Procurement Office (hereinafter referred to as the Procurement Office), on behalf of The Services and Innovation Division (hereinafter referred to as the Buyer) requests tenders to manage the implementation of the City of Reykjavík's information management system, Hlaðan as project manager. The project itself contains three main project flows which are: a) preparation, b) installation, testing and implementation and c) follow-up, according to these tender documents. The system was purchased following competitive negotiations no. 14030 and includes a solution from Hugvit called GoPro Foris. This is a private tender within the interactive procurement system no. 14704. Parties 3 and 16 may participate in this restricted procedure.
The City of Reykjavík Procurement Office (hereinafter referred to as the Procurement Office), on behalf of The Services and Innovation Division (hereinafter referred to as the Buyer) requests tenders to manage the implementation of the City of Reykjavík's information management system, Hläðan as project manager. The project itself contains three main project flows which are: a) preparation, b) installation, testing and implementation and c) follow-up, according to these tender documents. The system was purchased following competitive negotiations no. 14030 and includes a solution from Hugvit called GoPro Foris. This is a private tender within the interactive procurement system no. 14704. Parties 3 and 16 may participate in this restricted procedure.  The procurement office/Buyer and the Bidder have agreed to prolong the contract in accordance to the agreement.  The agreement is for 2000 billing hours, and gives the Procurement Office the option to prolong the agreement for another 2000 billing hours.  It does however not include a option for a higher hourly rate. There for the Procurement Office is acting in accordance to article 90. f. of the Icelandic procurement act., that authorizes a 10% increase in the contracts value if the contract does not address any changes or states that the price should be the same through out the contracts period.  This article in the Icelandic procurement act  is comparable to article 72(2)(II) of the Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement.  The contract, that is for 2 years, includes a authorization for a procurement value of  ISK 32.000.000.- with the option to prolong the contract/agreement for another 2 years, at max  2000 billing hours or ISK 32.000.000.-   With 10 % increase in hourly rate in accordance to article 90. f. of the Icelandic  procurement act,  the total value will be ISK 32.000.000 + 35.200.000. =  67.200.000 instead of 64.000.000.-
This was originally a closed tender, (framework agreement). The City of Reykjavík Procurement Office and the Bidder have agreed to prolong the contract in accordance to the original agreement.  The agreement is for 2000 billing hours for two years and gives the Procurement Office the option to prolong the agreement for another 2000 billing hours and another two years.  It does however not include a option for a higher hourly rate if the contract is prolonged.  The Bidder has agreed to prolong the agreement but has made a claim for a higher hourly rate. There for the procurement office is acting in accordance to article 90. f. of the Icelandic procurement act. that authorizes a 10% increase in the contracts value, if the contract does not address any changes.  This article in the Icelandic procurement act  is comparable to article 72(2)(II) of the Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public procurement.  The contracts that is for 2 years includes a authorization for a procurement value of  ISK 32.000.000.- with the option to prolong the agreement for another 2 years, and 2000 billing hours at max  ISK 32.000.000.-   With 10 % increase in accordance to article 90. f. of the Icelandic  procurement act,  the total value will be ISK 32.000.000 + 35.200.000. =  67.200.000 instead of 64.000.000.-  The agreement will there for be for 4 years total.


Winner: Intenta ehf.
Award value: 32000000