Public procurement notice: Contract Notice
Published: 2022-04-15
Buyer: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 48612000: Database-management system | 48613000 | 72322000 | 72510000: Computer-related management services | 73220000
Submission deadline: 2022-05-16
Award criteria: The most economic tender

Technical requirements: 81283036-Development and Piloting of digital Civil registration and Vital Statistics system (CRVS) in Cameroon
This contract is to support the "modernization of the civil registration and vital statistics program" in Cameroon, more specifically output 2 of this program, concerning the digitalization of the civil registration system. The program is being financed by the German ministry of cooperation and development (BMZ), and realized by the Gesellschaft für Internationale Entwicklung (GIZ). The program started in July 2018 with a first phase of three years, to generally improve the civil registration system in Cameroon. The second phase of the program started in July 2021 and has three outputs: output 1 is about human capacity development, on all levels, output 2 is the digitalization of the civil registration system, and output three is using the civil society organizations to improve especially the position of women in the civil registration system. Output 2, digitalization of the civil registration system, will work together with 20 municipalities to introduce a new digital system for the registration of births and deaths. At the same time the national level will be supported to create a national database for the civil registration data, and produce demographic statistics.
The contractor assumes responsibility for the development and implementation of output 2. The development of the system should follow an agile management approach. This includes that the exact system requirements and the design of the system will be developed during the first project phases and in close cooperation with the users, the political partners and GIZ. The chapter "Tasks and deliverables" serves to structure the procedure. However, as the project is intended to lay the foundation for the digitalization of the CRVS in Cameroon it is important to state the basic assumptions for the system:
- Scalability: The system is to be implemented in 20 municipalities in three or four regions, and beyond that, national scalability needs to be envisaged.
- Extension of processes: Within the mandate, only births and deaths will be registered. However, the system must be expandable to register other events, such as marriage or adoption, at a later stage.
- Integration: The system is not intended to be a stand-alone solution; it must be designed to be compatible with other national IT-Systems.
The tasks are structured into 5 work packages: Work package 1 is the design and development of the system. It includes a requirements analyses and user needs, as well as the development and testing of prototypes in selected municipalities. Work package 2 is the rollout and deployment of the crvs system in 20 municipalities. The 20 pilot municipalities will change their business process according to the new system. a close coordination with the human capacity development package is necessary. The data transfer towards the national database is included in this package. Work package 3 is the technical support and handover. The municipalities will be supported during the initial implementation of the new system. Possible errors in the system will be detected and modified during this phase. Work package 4 is the human capacity development for users, and future users. For future users customized training modules will be developed. Work package 5 is about policy and legal support. The national partners will be supported in the creation of a conductive framework and laws. Also, the organization of national and international events to communicate about the project results.
2. Eligibility declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB) apply.
1. Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 3,400,000.00 EUR
1. The technical assessment is only based on reference projects with a minimum commission value of 500,000.00 EUR.
2. At least 2 reference projects in the technical field DigitalTransformation of Public Administration and Public Administration Reforms & Governance and at least 2 reference projects in the region Africa in the last 3 years
1. The technical assessment is only based on reference projects with a minimum commission value of 500,000.00 EUR.
2. At least 2 reference projects in the technical field DigitalTransformation of Public Administration and Public Administration Reforms & Governance and at least 2 reference projects in the region Africa in the last 3 years

Eligibility requirements: 1. Trading name and address, commercial register number. 2. Eligibility declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB) apply. 3. Eligibility declaration subcontractors if applicable. 4. Association clause if applicable.