Public procurement notice: Contract Notice
Published: 2016-12-23
Buyer: Mutual Energy Limited
Country: UK
Region: Belfast
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 71311000: Civil engineering consultancy services | 71311100 | 71317210 | 71320000 | 71322200
Estimated value: 2000000 GBP
Submission deadline: 2017-01-30
Award criteria: The most economic tender

Technical requirements: Mutual Energy Limited (‘Mutual’) is seeking to procure a framework contract, which it currently anticipates will have three competent and experienced providers, that can deliver compliance, technical & integrity services, aimed at large scale projects with a call-off value greater than  GBP 10 000 per activity, and which will incorporate the scope and requirements of the Competent Person (‘CP’), Network Analysis (‘NA’) and Independent Metering Witness (‘IMW’). It is anticipated that the framework will incorporate a range of day rate and/or resource prices aligned with the activities required. Apart from the IMW, the providers will be appointed to the panel on the premise that they have provided a market rate for particular activities, but are not guaranteed work. A detailed specification is provided in Annex B of the Project Information Memorandum which is available by email at: mutualframework@pinsentmasons.com.
Mutual will conduct this procurement using the Negotiated Procedure. Further information will be provided in the Invitation to Negotiate.
The Framework Agreement contracts will be set for an initial term of five years with an extension option of a further 3 years, solely at Mutual's discretion.
Applicants must be able to demonstrate a turnover of greater than GBP 750 000 per annum, for each of the last three (3) years.
Each contracting authority is required to demonstrate the following from the 6 categories. Further information on this is displayed in the Pre-Qualification Questionnaire document.
1. Please submit details of your health and safety policy and health and safety management systems. Please also provide details of your safety performance and any safety related prosecutions over a period of 3 years immediately prior to the framework, as well as arrangements for complying with appropriate construction, design and management regulations.
2. The contracting authority is to provide details of 2 projects where they have provided electrical and instrumentation services, e.g. design or feasibility studies.
4. Please provide details of 1 project when you have designed, built or constructed, or have provided technical and integrity support in respect of pipeline cathodic systems.
5. Please provide details of one example of technical and compliance support services such as a written scheme of examination of pressure systems, safety regulations and/or equivalent regulations. If the Bidder/organisation has any additional accreditations, certifications or specialities that may be relevant to the scope of requirements for this Project then please provide a summary.
6. Please provide details of the quality management system the Bidder/organisation currently has in place as well as any external auditing or accreditations that the Bidder/organisation is currently working towards. This will be marked on a Satisfactory / Unsatisfactory basis.
Potentially interested bidders should be aware that Mutual currently intends to invite bidders to compete for two other procurement processes in January 2017 for minor works and services, with call-off values lower than GBP 10 000 per activity. Further information will be provided in early January 2017.
Mutual expressly reserves the rights: (i) to cancel this procurement at any stage; (ii) not to award any contract as a result of the procurement process by publication of this notice; and (iii) to make whatever changes it may see fit to the content and structure of the competition. Mutual shall not be responsible for any costs incurred by bidders, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
The PQQ Documentation can be obtained from the contact identified at Section I.3 of this notice. When requesting the information, bidders are required to identify a contact point and a corresponding email address. In the event that Mutual is required to circulate any clarifications during the tender process, it shall send any clarifications to this address and will not be responsible for contacting bidders in any other way. It is the bidders' responsibility to ensure that this contact information is kept up to date and bidders are to advise Mutual as soon as possible if the contact point changes. It is the responsibility of bidders to ensure that they access the PQQ Documentation promptly in order to give themselves sufficient time to provide a full and accurate response.
All discussion and correspondence shall be deemed strictly subject to contract until the Framework is entered into. The Framework shall not be binding until signed and dated by Mutual and the relevant bidders.


Award value: 2000000