Public procurement notice: Contract Award Notice
Published: 2025-08-21
Buyer: VTT Technical Research Centre of Finland Ltd
Country: FI
Region: FI1B1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 72000000
Estimated value: 700000 EUR
Award criteria: quality

Technical requirements: Procurement Procedure is Negotiation Procurement Exceeding the EU Threshold. 
The procurement procedure is a negotiated procedure because VTT needs cannot be fullfilled without modifying present solutions. Solutions involves planning and innovative organinizing. 
Grounds for decision: 1397/2016 Act on Public Procurement and Concession Contracts, section 34.

No compensation will be paid to candidates for participating in the procurement procedure.

The preliminary schedule for the procurement procedure is described in Appendix 3 of the invitation to participate, titled 'Invitation to negotiate_draft".

The stages of the procurement procedure are described below:

1. APPLICATION PHASE

In the first stage of the procurement procedure, candidates are requested to submit request to participate for the participation procedure. To submit a request to participate, the candidate must fulfill all the requirements and conditions set forth in the invitation to participate documents. VTT reserves the right to reject any candidate who does not meet all the requirements and accept all the conditions.

VTT selects three (3) candidates from those who have submitted request to participate and meet the requirements, unless there are fewer suitable candidates than three (3). If there are more candidates, they are ranked according to the criteria described in the section “Basis for Decision Making".

VTT verifies the suitability of candidates based on the request to participate. VTT may request candidates to provide further details regarding their request to participate.

2. NEGOTIATION PHASE

 VTT sends selected candidates invitation to negotiate and preliminary invitation to tender.

Selected candidates will submit a preliminary tender as described in the preliminary invitation to tender.

VTT and selected candidates will negotiate separately the solutions that are presented in draft tenders and fulfill VTT's needs and defined requirements for the preliminary invitation for tender. 

3. NOTICE FOR ENDING NEGOTIATIONS AND FINAL INVITATION TO TENDER

VTT sends final invitation to tender to candidates who have participated in negotiations. 

The tenderers submit to VTT the questions conserning the invitation to tender.

VTT gives answers to the above mentioned questions.

The tenderers submit the final tenders.

4. THE EVALUATION OF THE TENDERS

VTT will compare tenders based on the criteria described in the final invitation to tender. 

5. PROCUREMENT DECISION AND NOTIFICATION

6. CONTRACT PHASE

VTT initiates contract negotiations with the winning tenderer to address any remaining details. VTT reserves the right to begin negotiations with the next-ranked tenderer if a mutually acceptable outcome consistent with the final invitation to tender and the tender cannot be reached within a reasonable timeframe with the winning tenderer.
Procurement targets were services related to system, design, delivery, and support service of an Identity governance and administration (IGA) solution.  

The objectives for the solution included: 
• Simplify the current architecture. 
• Enhance access review capabilities. 
• Increase self-service functionalities. 
• Increase role-based access control functionalities.
• Ensure service catalog and architecture support both research and business needs. 
• Fulfill certification and regulatory requirements such as ISO27001 and GDPR.


The object of the procurement was described in more detail in the annexes of this invitation to participate.
Grounds for decision, candidate selection criteria is described in invitation to participate.
Muutoksenhakuaika määräytyy hankintalain (1397/2016) mukaisesti.


Number of bids: 8