Public procurement notice: Contract Notice
Published: 2017-09-05
Buyer: Midlothian Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 34143000: Winter-maintenance vehicles | 34144440 | 37411000 | 43313100 | 90620000
Estimated value: 750000 GBP
Submission deadline: 2017-10-09
Award criteria: The most economic tender

Technical requirements: There is a requirement to have a framework agreement in place with a number of suppliers to supplement the existing labour resources of Midlothian Council Roads Operations. The additional resources are expected to provide a variety of labour and plant to assist in the delivery of the Winter Maintenance Services as weather conditions dictate.
Labour resources — provision of 3 person crews including pick-ups and or vans with trailers capable of taking up to 1 tonne salt / grit for clearing snow from footways or spread salt during periods of Snow and prolonged severe weather. This typically extends to 7 or 8 snow days per year and 3 flood days per year, although as this is due to meteorological conditions, no guarantee can be given as to the extent of the works. Mini Excavators will also be required with an operator to clear snow and ice as instructed.
An optional 12 month extension may be applied by the Authority following conclusion of the initial 36 month period.
Bulk Gritters — inclusive of a Driver and fuel to assist the Authority in the treatment of public roads during periods of Snow and prolonged severe weather. This typically extends to 7 or 8 snow days per year and 3 flood days per year, although as this is due to meteorological conditions, no guarantee can be given as to the extent of the works.
The provision of HGV Drivers qualified to SVQ level 2 in winter maintenance or equivalent logistics training to support the Authority during periods of Snow and prolonged severe weather. This typically extends to 7 or 8 snow days per year and 3 flood days per year, although as this is due to meteorological conditions, no guarantee can be given as to the extent of the works.
The provision of plant and vehicles suitable to support the Authority to provide a Winter Maintenance Service in line with its statutory duty under Section 34 of the Roads (Scotland) Act 1984 during periods of Snow and prolonged severe weather. This typically extends to 7 or 8 snow days per year and 3 flood days per year, although as this is due to meteorological conditions, no guarantee can be given as to the extent of the works.
Operated plant, including fuel, for use in the treatment of snow, ice as well as precautionary salt treatment.
— If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
— Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
— It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— The Authority will use Experian to check the financial stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.
— Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
— Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
— Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications: Staff — drivers qualifications — at least SVQ Level 2 in Winter Maintenance or equivalent logistics training and evidence their experience.
— Bidders will be required to confirm their average annual manpower for the last 3 years. This should include the number of crews available for use on this contract.

Eligibility requirements: — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. — Where it is required, within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. — Bidders must confirm if they hold the particular authorisation or memberships.

Award value: 750000