Public procurement notice: Contract Notice
Published: 2017-10-27
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 71300000 | 71318000: Lighting engineering services | 71336000 | 71631400
Estimated value: 861000 GBP
Submission deadline: 2017-11-30
Award criteria: The most economic tender

Technical requirements: The scope of this contract is for the services of an Authorising Engineer to ensure that safe systems of work and inspection regimes are in place and carried out in accordance with the guidance and legislative requirement throughout NHS Scotland. The scope of the proposed framework will cover the provision of Authorising Engineers Services for Confined Spaces, HV and LV Installations, Medical Gas Pipeline Systems (MGPS), Ventilation, Water and Pressure Systems.
Authorising Engineers (Confined Spaces) will have specialist knowledge of controlling work in confined spaces, minimising associated risks and preparation of associated documentation. They act, and are employed, independently of NHSS Health Boards submitting potential Authorised Persons (Confined spaces) for assessment.
Authorising Engineers (HV/LV Installations) to provide services in accordance with Scottish Health Technical Memoranda (SHTM) guidance. This may vary in accordance with specialist service being supported. They act, and are employed, independently of NHSS Health Boards and make recommendations for the appointment of Authorised Persons.
Authorising Engineers (Medical Gas Pipeline Systems)will have specialist knowledge of MGPS, contractual management, design, validation of design and systems, procurement procedures, statutory and legislative requirements, specification and be conversant with the relevant codes of practice, being employed independently of external organisations submitting potential Authorised Persons (MGPS)for assessment.They act, and are employed, independently of NHSS Health Boards submitting potential Authorised Persons (MGPS) for assessment.
Authorising Engineers (Ventilation) will have specialist knowledge of all types of ventilation installations encountered in healthcare premises including supplies, air handling plant, heat recovery devices, filtration, heating and cooling, fire and smoke dampers, sound attenuation, specialised supply and exhaust systems, commissioning procedures etc. and in particular, those installations for which an Authorised Person will assume responsibility on appointment. They act, and are employed, independently of NHSS Health Boards submitting potential Authorised Persons (Ventilation) for assessment.
Authorising Engineers (Water) will act as an independent adviser to the NHS Boards. The Authorised Engineer will be appointed with a brief to provide services in accordance with all parts of the Scottish Health Technical Memoranda (SHTM 00 and 04-01, all parts guidance, COSHH and HSE ACoP L8. This may vary in accordance with the specialist service being supported. The Authorising Engineer (Water) should be suitably qualified for this discipline, with Chartered Engineer (CEng) status and with experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct. They act, and are employed, independently of NHSS Health Boards submitting potential Authorised Persons (Water) for assessment.
Authorising Engineers (Pressure Systems) will act as an independent adviser to the NHS Boards. The Authorising Engineer will be appointed with a brief to provide services in accordance with SHTM 00 and SHTM 08-08 and with the procedures required by The Pressure Systems Safety Regulations (PSSR) 2000 including record keeping and certification as appropriate. This may vary in accordance with the specialist service being supported. The Authorising Engineer (Pressure Systems) should be suitably qualified for this discipline, with Chartered Engineer (CEng) status, IHEEM Register and with experience in healthcare. The organisation providing the service shall be a member of the and comply with its code of conduct. They act, and are employed, independently of NHSS Health Boards submitting potential Authorised Persons (Pressure Systems) for assessment.
Detailed below are the minimum requirements required for the services each type of Authorising Engineer.
Lot 1 — The AE (Confined Spaces) should be suitably experienced for this discipline and Safe Systems of Work and would preferable be a Chartered Member of NIOSH (The National Institute for Occupational Safety and Health or similar) status and with at least ten years experience in healthcare and knowledge of:
a. must be a Chartered Engineer with practical and relevant technical engineering experience of the types of system and equipment relative to their appointment;
b. have satisfactorily completed an approved AP (HV) training course in the last 3 years or within 6 months of a first-time nomination;
c. have satisfactorily completed an approved AE (HV) training course in the last 3 years or within 6 months of a first-time nomination;
d. be familiar with the different types of equipment, installation and system in use within the areas for which appointment is sought;
e. have a basic knowledge of the systems and installations in use in the areas for which they will become responsible, and become familiar with the more complex systems;
f. be independent from the NHS Board to which the AE is contracted — this is important to exercise the duties of the post;

Eligibility requirements: Detailed below are the minimum requirements required for the services each type of Authorising Engineer. Lot 1 — The AE (Confined Spaces) should be suitably experienced for this discipline and Safe Systems of Work and would preferable be a Chartered Member of NIOSH (The National Institute for Occupational Safety and Health or similar) status and with at least ten years experience in healthcare and knowledge of: a. Provision and Use of Work Equipment Regulations; b. Personal Protective Equipment Regulations; c. Lifting Operations and Lifting Equipment Regulations; d. Health and Safety (Safety Signs and Signals) Regulations. Lot 2 — The AE (HV/LV should be suitably experienced for this discipline: a. must be a Chartered Engineer with practical and relevant technical engineering experience of the types of system and equipment relative to their appointment; b. have satisfactorily completed an approved AP (HV) training course in the last 3 years or within 6 months of a first-time nomination; c. have satisfactorily completed an approved AE (HV) training course in the last 3 years or within 6 months of a first-time nomination; d. be familiar with the different types of equipment, installation and system in use within the areas for which appointment is sought; e. have a basic knowledge of the systems and installations in use in the areas for which they will become responsible, and become familiar with the more complex systems; f. be independent from the NHS Board to which the AE is contracted — this is important to exercise the duties of the post; g. be able to demonstrate their competency and suitability for the role by demonstrating a good understanding of the management tasks involved and knowledge of Scottish Health Technical Memorandum 06-03: ‘Electrical safety guidance for high voltage systems’ prior to appointment; h. have adequate knowledge of, and within the last three years have successfully completed a training course on, emergency first-aid. Lot 3 — The AE (MGPS) should be registered on the IHEEM Register or with the HFS National Advisory Group for this discipline and be a Chartered Engineer (CEng) in an appropriate engineering discipline with at least 10 years experience in healthcare. The AE (MGPS) will: a. have attended an accredited AE (MGPS) training course specific to the needs of the role; b. have attended an accredited Authorised Person (AP) (MGPS) course within the 3 years before applying for appointment as AE (MGPS); c. provide documentary evidence of formal qualifications, technical, design and contractual experience including records of continuing professional development (CPD) attendance; d. by means of a formal interview, satisfy the appointing body of their ability to perform the role safely, conscientiously and effectively. Lot 4 — The AE (Ventilation) should be suitably qualified for this discipline, having Chartered Engineer (CEng) status and with at least 10 years experience in healthcare. Lot 5 — The AE (Water) should preferably be a qualified Microbiologist for this discipline, with a degree in life science, preferably Microbiology and at least ten years relevant experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct. If the NHS Board requests the contracted organisation to provide assistance with technical engineering issues, the contracted organisation must employ a suitably qualified Chartered Engineer to provide the service required. This Chartered Engineer must have ten years relevant experience in healthcare. Lot 6 — The AE (Pressure Systems) should be suitably qualified for this discipline, having Chartered Engineer (C Eng) status and be on the IHEEM Register or with the HFS National Group for this discipline. They should also be familiar with the pressure systems and with Permit-to-Work procedures encountered within NHS premises.

Award value: 861000