Public procurement notice: Dynamic Purchasing System
Published: 2019-11-18
Buyer: University of Edinburgh
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 33140000: Medical consumables | 33696000 | 38951000
Submission deadline: 2019-12-16
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh is issuing a dynamic purchasing system to accommodate the purchase of life science research consumables. Suppliers applying for the DPS will need to complete an ESPD and a series of technical criteria. The DPS will go live on the 1.2.2020 and will 're-open' to suppliers wishing to join after this date.
The University is establishing a Dynamic Purchasing System (DPS) to accommodate the purchase of life science research consumables. A DPS is an electronic process that is run are similar to a framework agreement, but from the 1.2.2020, the contract notice will remain open throughout the lifetime of the DPS meaning that new suppliers can join at any time.
The DPS is a single lot, however requirements are split into the following categories to assist suppliers: antibodies, biochemical reagents, cell culture consumables, cell separation consumables, chromatography, cytokines, ELISA kits, immunology reagents, microbiology, molecular biology kits, molecular biology reagents, PCR kits, protein chemistry consumables, qPCR Kits, restriction and modifying enzymes, stem cell products, transfection reagents and general life science consumables.
The initial DPS will run for 1 year until the 31.1.2021. After this, it will be subject to renewal on an annual basis for up to 5 more additional years (60 moths).
Bidders will be required to state values for the following financial ratios. 'Current Ratio': defined as current assets divided by current liabilities and 'Acid Test Ratio': defined as (current assets — stock) divided by current liabilities. The acceptable range for each financial ratio is: current ratio should be equal to or exceed 1.5. Acid test ratio should be equal to or exceed 1.0.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the following types and levels of insurances:
Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two most recent sets of annual audited accounts including profit and loss information.
Bidders will be required to provide 2 examples from the previous 5 years that demonstrate that they have the relevant experience to deliver the services/supplies. These examples must be of comparable value and complexity to your bid for this DPS. Responses should be clearly labelled and provided in a single document attached to the response box in PCS-T.Responses should contain the following information for each example: project value, dates, client contact information, description of project.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU contract notice.
Bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity.
Suppliers should have an up to date environmental policy which highlights how it relates to the reduction of energy consumption and environmental good practice systems, including ISO 14001, or EMAS, (or equivalent) which form part of your business practice.
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) the bidder must have the following:
A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
Tenderers must conform to a number of technical minimum requirements. Tenderers will be required to download, complete and upload the 'Minimum Standards' document as part of Section 2.7 of the Technical Envelope on PCS-Tender.
Suppliers who are successfully awarded onto the DPS are required to comply with annual price review period procedures (detailed in Schedule 9 of the ITT document).