Public procurement notice: Contract Notice
Published: 2016-06-30
Buyer: Lothian Health Board (hereafter referred to as the ‘Authority’)
Country: UK
Region: Edinburgh, City of
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33130000: Dental instruments and devices | 33192410
Estimated value: 129830 GBP
Submission deadline: 2016-08-01
Award criteria: The most economic tender

Technical requirements: North West Edinburgh Partnership Centre is a joint development between NHS Lothian and City of Edinburgh Council to increase health and social care services for the local community, opening late 2017.
Requirement: Lot 1 Dental Equipment for 1 x special care surgery (dental chair, dental cart, suction manifolds, suction motor with amalgam separation, LED dental light, dental stool), 3 x standard surgeries (dental chair, dental unit, cuspid or/nurses unit, LED dental lights, suction motor with amalgam separation, dental stool) and dental compressor/air drying system. Lot 2 Dental Cabinetry for 4 surgeries. NHS Lothian intends to award 1 successful Contractor for each Lot who will act in the role of Prime Contractor for supply of the Product and associated services. The successful Contractors shall assume full responsibility for the supply of the complete Product and associated services.
NHS requirement: Lot 1 Dental Equipment for 1 x special care surgery (dental chair, dental cart, suction manifolds, suction motor with amalgam separation, LED dental light, dental stool), 3 x standard surgeries (dental chair, dental unit, cuspid or/nurses unit, LED dental lights, suction motor with amalgam separation, dental stool) and dental compressor/air drying system. Lot 2 Dental Cabinetry for 4 surgeries. NHS Lothian intends to make an award to 1 successful Contractor for each Lot who will act in the role of Prime Contractor for supply of the Product and associated services. The successful Contractors shall assume full responsibility for the supply of the complete Product and associated services.
4B.1.1. Bidders will be required to have a minimum ‘general’ yearly turnover of 175 660 GBP for the last 3 years for Lot 1 Dental Equipment and 84 000 GBP for the last 3 years for Lot 2 Dental Cabinetry.
4B.2.1. Bidders will be required to have a minimum yearly turnover of 175 660 GBP for the last 3 years in the business area covered by the contract for Lot 1 Dental Equipment and a minimum yearly turnover of 84 000 GBP for the last 3 years in the business area covered by the contract for Lot 2 Dental Cabinetry.
4B.5.2. For both Lot 1 Dental Equipment and Lot 2 Dental Cabinetry, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— All tendered products must fully comply with the Requirement Documents included within the tender for Lot 1 Dental Equipment and Lot 2 Dental Cabinetry.
— 4C.1.2. Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU Contract Notice for both Lot 1 Dental Equipment and Lot 2 Dental Cabinetry.
— 4C.12. If awarded to the Contract Potential Contractors must provide evidence that tendered products are CE marked, where appropriate, for Lot 1 Dental Equipment. Evidence should be in form of certification issued by a notified body.
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles, training manuals and records.
e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an ongoing basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.


Award value: 129830