Public procurement notice: Contract Notice
Published: 2019-04-19
Buyer: Northumbrian Water Ltd
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 34100000 | 34110000: Passenger cars
Estimated value: 15206388 GBP
Submission deadline: 2019-05-16
Award criteria: The most economic tender

Technical requirements: The purpose of this process is to gain a formal understanding of the capabilities and pricing of a number of suppliers operating in the company car hire marketplace with the ultimate aim of ensuring that NWL has the right supplier(s) in place to deliver the right quality and specification at the right cost for the required services. NWL is seeking to engage the services of an external provider(s) to provide company cars to their employees and an employee car benefit offering.
Current position: NWL currently has a contract hire company car scheme open to approximately 342 business users (breakdown — 89 essential user/50 market role/74 perk/129 car allowance). The scheme is available to business users who either have a car allowance as part of their benefits package (typically more senior employees) and to employees who cover in excess of 6 000 business miles per year and 5 journeys per week. At the 1.4.2019 the contract hire fleet of company cars was at 228 with the remaining opting to take the cash allowance.
Future position: we are looking for a supplier(s) to provide us with a scheme(s) that we be appropriate and beneficial for our pool of company car employees and essential business mileage employees that will be most cost efficient to NWL
The initial contract will be for a 4 year period from the 1.4.2020 to the 31.3.2024. There will be a further 2 year option to extend the contract after the initial contract period from the 1.4.2024 to the 31.3.2026.
It is envisaged that the top 6 suppliers for this lot will be invited to take part in the request for a proposal following the pre-qualification response stage.
Current position: NWL currently provide a benefit to all employees over the age of 18 years (approx. 3 100) to take a contract hire car via salary sacrifice. As at the 1.4.2019 there are currently 266 employees who have a car through the salary sacrifice scheme.
Future position: we are looking for a supplier(s) to provide us with a scheme (not necessarily salary sacrifice)(s) that will give them options and provide flexibility for our employees and it will be cost neutral to NWL
The initial contract will be for a 4 year period from the 1.4.2020 to the 31.3.2024. There will be a further 2 year option to extend the contract after the initial contract period from the 1.4.2024 to the 31.3.2026.
It is envisaged that the top 6 suppliers for this lot will be invited to take part in the request for a proposal following the pre-qualification response stage.
The applicant must be able to offer all of the following in order to progress any further in this process.
Applicants must have experience at operating and administrating a company car scheme and employee benefits offering with a similar fleet size.
The employee benefit offering must include at least breakdown, accident management, servicing, maintenance, tyres and glass. arrangements.
The supplier must adopt NWL preferred discount arrangements with manufacturers unless they can offer improved arrangements.
The supplier must provide detailed management reporting of vehicles within the fleet and measure their performance against agreed performance criteria.
The supplier must support our duty of care requirements and our aspiration after 2024 of a road to zero strategy.

Eligibility requirements: The applicant must be able to offer all of the following in order to progress any further in this process. Applicants must have experience at operating and administrating a company car scheme and employee benefits offering with a similar fleet size. The employee benefit offering must include at least breakdown, accident management, servicing, maintenance, tyres and glass. arrangements. The supplier must adopt NWL preferred discount arrangements with manufacturers unless they can offer improved arrangements. The supplier must provide detailed management reporting of vehicles within the fleet and measure their performance against agreed performance criteria. The supplier must offer a comprehensive online quoting and order management system. The supplier must be able to undertake driver licence checks. The supplier must support our duty of care requirements and our aspiration after 2024 of a road to zero strategy. The supplier must provide on going fleet support, training and guidance. Please confirm you are able to meet all the requirements above.

Award value: 15206388