Public procurement notice: Contract Award Notice
Published: 2020-02-18
Buyer: EP UK Investments Ltd
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72253200: Computer systems support services | 72261000: Software support services | 72267000: Software maintenance and repair services | 72267100: Maintenance of information technology software
Award criteria: Lowest price

Technical requirements: Provision of SAP Application Maintenance and Support (AMS) Services on Behalf of their Kilroot and Ballylumford Power Stations
The successful economic operator will be responsible for implementing the clients’ requirements, which are to maintain and support the SAP environment (within a cloud hosted environment), to ensure that the client(s) can meet their contractual obligations to take on the ‘carved out’ SAP data under a Transfer Services Agreement (TSA) in place with the organisation that EP UKI have acquired the power stations from, namely AES (Global) Ltd, a power generator operating mainly out of North America.
A further scope, which includes EP UKI’s current SAP Hosting solution, is included for information at this stage; EP UKI MAY seek to consolidate these contracts in to one solution in 12-18 months time. It is important therefore that potential economic operators understand the full scope of requirements at this stage.
N.Ireland is the location of the 2 operations; however, the SAP system could be hosted anywhere within the EU. As such, the AMS provider should only be required to connect to the system remotely.
Economic operators are required to confirm that they can deliver a service that confirms to the specification stated below:
At the ITT phase, pricing will be requested for the options below. Therefore, please ensure that these service options are available from your organisation:
The contract will be awarded for an initial period of 2 years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of 7 years in total.
Provision of SAP Application Maintenance and Support (AMS) Services on behalf of their Kilroot and Ballylumford Power Stations
This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016.
The procedure to be followed for this tender process is the negotiated procedure with a prior call for competition (Regulation 47).
Economic operators who wish to participate in the procurement are required to provide details of their contact point, together with an email address and telephone number to andrew.jarvis@epuki.co.uk and ben.thomas@epuki.co.uk in order to receive clarification responses. It is the responsibility of each economic operator to register in this manner. Economic operators who fail to provide their details or register in this manner will not receive any clarifications or updated information provided during the procurement process.
The costs of responding to this process and participation in the process (including any and all negotiations) will be borne by each Economic operator.
All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered in to.
The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of all parties.
There will be a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all Economic operators. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).


Winner: High Court of Justice in Northern Ireland