Public procurement notice: Contract Notice
Published: 2017-02-28
Buyer: Choice Housing Ireland Limited (and its subsidiaries)
Country: UK
Region: NORTHERN IRELAND
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34136000 | 34136200 | 50111000: Fleet management and maintenance services
Estimated value: 250000 GBP
Submission deadline: 2017-04-03
Award criteria: The most economic tender

Technical requirements: Choice Housing Limited on behalf of Choice Services wish to procure a van leasing contract. The Associations requirement is for the maintenance inclusive lease supply of 23 No vans. The price will be for ‘on the road’ delivery, inclusive of number plates, VAT, any other first DVLA requirements and all other extras specified.
Colour: The required colour is White (but note requirements for applying decals/livery as set out below).
Decals/Livery: The successful supplier will allow a PC sum for the supply and fitting of Choice Services decals/livery. The branding designs are attached to this ITT for information and the decals/livery will be fitted by the supplier prior to delivery of the vehicles. Note: The vehicles shown in the branding photos are used for example only and should not be construed as a requirement by the Authority.
Trim: The interior rear of the van, floor and walls and door backs, to be trimmed with ply or other smooth faced board.
Tracking System: The successful supplier will ensure that all vans supplied are fitted with a tracking device that will allow cloud-based access by the Authority to monitor the vans usage. Any monthly/annual charges for the service, along with a comprehensive training session for staff must be included within your quotation.
Vehicle maintenance: Maintenance will be carried out according to the manufacturer's recommended schedule or more frequently if the supplier deems it to be necessary. When maintenance is being carried out a temporary vehicle of similar standard will be provided by the supplier.
Delivery: Tenderers must indicate a firm delivery date based on number of weeks required from award of contract.
The cost of responding to the ITT and any subsequent tender information and/or participation exercise in the procurement process generally will be borne solely by the economic operator participating. A Memorandum of Information and ITT is available in respect of the project referred to in Section I) above. Economic operators should note that the Contracting Authority reserves the right to cancel this procurement process at any stage. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. All discussions and correspondence will be deemed strictly ‘Subject to Contract’ until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of the parties. Any date given in Section IV) above is a best estimate at the time of dispatch. The Contracting Authority reserves the right to extend any such date. Neither the publication of this Notice nor the employment of any particular terminology or any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by Directive 2014/24/EU of the European Parliament and of the Council of the European Parliament and of the Council (as Amended) as implemented by the Public Contracts Regulations 2015 as amended.

Eligibility requirements: To be detailed in the procurement documents.

Award value: 250000