Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2021-06-16
Buyer: Sykehusinnkjøp HF
Country: NO
Contract type: Supplies
CPV classification: 48100000 | 48180000 | 48612000: Database-management system | 48814000: Medical information systems

Technical requirements: Prior Information Notice: Laboratory Information Management System (LIMS) for the Medical Genetics Department at Oslo University Hospital Trust
The aim of this prior information notice is to obtain information on available 'Laboratory Information Management Systems' (LIMS) that are available in the market with a view to a procurement of a new system for a modern, medical genetic laboratory.
We would like the LIMS to have integrated functionality for family tests (pedigree) and structured phenotype registration. The system also ought to be able to facilitate communication with other LIMSs, invoicing systems, electronic requisitions, and transferring results to different electronic patient journal systems.
The contracting authority for the coming procurement will be Oslo University Hospital Trust (OUS), Medical Genetics Department. In addition, the Medical Genetics Department at Telemark Hospital Trust will participate in the coming procurement with an option to procure the system.
The Medical Genetics Department at Oslo University Hospital offers different analyses for genetic tests for different genetic conditions. The laboratory is located in Ullevål Hospital and has approx. 200 employees. in addition, the department has approx. 50 doctors and genetic guides connected to the department's clinical activities.
The department's quality system is based on the requirement standard ISO 15189 and the laboratory is accredited for a number of genetic analyses. The accreditation number is TEST286 and the accreditation scope is described on Norsk Akkredtering's website: http://www.akkreditert.no/no/akkrediterte-organisasjoner/akkrediteringsomfang/?AkkId=918
The laboratory carries out analysis services for patients in Norway and a broad spectrum of analyses based on several different methods such as Next Generation Sequencing (NGS), array CGH, different fragment analyses, Sanger sequencing, karyotyping, and MLPA. The department has approx. 25-30 000 samples a year, which in turn gives approx. 50 000 analyses a year. Diagnostics are moving more and more over to genome sequencing, but at the same time there will be a need to keep existing methods and develop other methods.
Engineers, researchers, and PHD candidates work in our laboratory, and there will be approx. 250 users of the LIMS. OUS would like to have delivery and the start of the implementation as soon as possible after the tender contest and the subsequent signing of the contract.
— make laboratory administration more efficient, such as planning, prioritising, work distribution, work lists, certification, reports, tracing, logging, and invoicing,
— standardisation and development of data storage connected to data security, traceability and change log,
— contribute to the automation of all processes in the laboratory, including integration with an automatic storage system,
— ensure continual management information in order to contribute to efficient operation of the laboratory,
— a LIMS system that makes it possible to improve/simplify data access, communication, and electronic message exchange with our requisitioners and collaboration partners.
The final delimitation of the system scope and level of ambition will be decided after the dialogue with the market.
The contracting authority would like to invite potential tenderers to one-to-one meetings in order to get information on what systems are available in the market.