Public procurement notice: Contract Notice
Published: 2022-12-13
Buyer: EIT RawMaterials GmbH
Country: DE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72260000: Software-related services | 72262000: Software development services | 72267000: Software maintenance and repair services | 72268000: Software supply services | 72413000: Website design services
Award criteria: The most economic tender

Technical requirements: The object and purpose of the procurement procedure is to award a contract to of a high-performance agency on the creation of a new website for EIT RawMaterials as well as with further related services.
As the result of an agile project, the contractor will launch a visually attractive, responsive, rich and innovative website for EIT RawMaterials. This mission comprises all the steps of web project management, from the audit of the current website to the delivery of the final product including testing, necessary content migration to a new CMS, training and continued website hosting, trouble shooting and development maintenance.
Details of the services to be provided are detailed in the tender specifications and the contractual terms and conditions, which will be made available to the candidates selected in the preliminary competition tender as a basis for the preparation of initial tenders.
EIT RawMaterials is entitled to unilaterally extend the contract two times for a maximum period of 12 months each time (resulting in a maximum duration of the contract of 24 + 12 + 12 = 48 months). The exercise of this right shall be at the sole discretion of EIT RawMaterials and shall be effected by written notice to the contractor no later than 3 months before the expiry of a contract year.
The contracting entity will select the candidates whose requests to participate did not have to be excluded on the basis of the proven technical and professional ability applying the following criteria:
2. Proven commercial experience, i.e., proven examples/case studies of work experience with B2B and/or B2C clients
4.  Proven experience in the development of websites following Web Content Accessibility Guidelines (WCAG) or BITV 2.0 standard
The evaluation will be based on the declarations and evidence submitted by the candidate. It must be possible to verify on the basis of the information provided by the candidate whether the above-mentioned evaluation criteria are met i.e., candidates are requested to address the above-mentioned characteristics in the description of the respective reference project if these are considered to be met by the candidate. Missing information from candidates will not be requested. In this case, the evaluation criterion is deemed not to be met.
Additional services related to the website (i.e. development of enhancements) and remunerated on a time and material basis.
In order to prove their qualification and authorisation to pursue the professional activity, tenderers must declare whether they are registered in the commercial register, under which number and with which court or authority, if applicable, using form "Declaration on Eligibility". If there is no obligation to be registered in the commercial register (e.g. due to the legal form of the tenderer), a declaration must be made accordingly.
For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU.
1.) Total turnover: Annual turnover in EUR (net), based on the last three completed financial years before the time limit for requests to participate, for which figures are already available.
2.) Business liability insurance: Evidence must be provided of the existence of business liability insurance for activities that are the subject of the tendered contract (IT-services).
- Personal injury and property damage: EUR 1 million sum insured per claim and limited to EUR 2 million sum insured for all claims in an insurance year.
- Financial losses: EUR 500,000 sum insured per claim and limited to EUR 1 million sum insured for all claims in an insurance year.

Eligibility requirements: In order to prove their qualification and authorisation to pursue the professional activity, tenderers must declare whether they are registered in the commercial register, under which number and with which court or authority, if applicable, using form "Declaration on Eligibility". If there is no obligation to be registered in the commercial register (e.g. due to the legal form of the tenderer), a declaration must be made accordingly. For the Member States of the European Union, the respective professional or trade registers are set out in Annex 11 to Directive 2014/24/EU. Declarations must be made by using the form "Declaration on eligibility".