Public procurement notice: Contract Notice
Published: 2016-05-13
Buyer: Apex Housing Association Limited
Country: UK
Region: Northern Ireland
Contract type: Works
Procedure: Restricted procedure
CPV classification: 44212310 | 44220000 | 44221000 | 44221100 | 44221110
Estimated value: 12255000 GBP
Submission deadline: 2016-06-13
Award criteria: The most economic tender

Technical requirements: Apex Housing Association (‘Apex’) provides housing and support at affordable costs for those in need. Apex aims to meet the particular requirements of families and individuals through the provision of accommodation and associated services for general needs, young people, active and frail older people and for those with mental health difficulties, learning difficulties and those requiring emergency shelter.
Apex is seeking to identify suitably qualified Economic Operators for the provision of general building, electrical and mechanical works to dwellings owned by all Housing Associations who are registered with the Department for Communities in Northern Ireland (formerly Department for Social Development) (https://www.communities-ni.gov.uk/publications/registered-housing-associations-performance-indicators-2014-2015). The Framework is being established by Apex and will be available for use by those registered Housing Associations.
The Framework is being established to enable Apex and the above noted Housing Associations registered with the Department for Communities in Northern Ireland to place contracts for the provision of a comprehensive service embracing building, electrical works and mechanical works in Northern Ireland (the ‘Services’).
Economic Operators should note that Apex makes no guarantees regarding the value of contracts which will be placed under the Framework. Each Housing Association wishing to utilise the Framework shall enter into a contract with the successful Economic Operator which will cover all of the Services to be delivered to that Housing Association.
The Framework has been subdivided into two (2) Lots: (1) Belfast including County Antrim, County Down and County Armagh; and (2) Londonderry including County Londonderry, County Tyrone and County Fermanagh. Economic Operators may submit a Pre-Qualification Questionnaire (PQQ) response for 1 or both Lots.
Apex will conduct the procurement using the Restricted Procedure, which is a 2-stage process, therefore only those who meet the requirements set out in the Pre-Qualification Questionnaire Package (‘PQQP’) and are ranked 1 to 10 following the evaluation process will proceed to the Invitation to Tender (‘ITT’) evaluation stage. Tenders are then evaluated and the Framework established. Economic Operators must be entirely confident that they have the necessary financial and technical capacity to meet the requirements.
The form of contract that will be used to call-off from the Framework for the provision of the Services will be an NEC Short form of contract.
The estimated value of the Services to be provided under this Lot is estimated to be 1 605 000 GBP per annum exclusive of VAT based on a framework duration of 4 years.
Economic Operators should note that contracts awarded under the Framework may be awarded either directly to framework members without a further competition or by using a mini-competition between framework members only. Apex reserves the right at its sole discretion to directly award contracts up to a value of 50 000 GBP to the highest ranked Economic Operator who fulfils all the stated requirements to Apex's satisfaction.
Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the Memorandum of Information (‘MOI’) and the PQQP. For clarity, it is anticipated that the ten (10) Economic Operators for each Lot that satisfy the completeness and compliance checks, the criteria for the rejection of Economic Operators, the information as to economic and financial standing and who achieve the highest scores in the technical or professional ability evaluation process will be shortlisted and invited to submit tenders for appointment to the Framework Agreement for each Lot. It is also anticipated that there will be five (5) contractors appointed to the Framework for each Lot.
Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the MOI and PQQP. Apex anticipates pre-qualifying 10 Economic Operators for each Lot to proceed through to the ITT stage. It is also anticipated that the Economic Operators ranked 1 to 5 will then be appointed to the Framework Agreement(s) for each Lot.
The Framework is being established to enable Apex and the above noted Housing Associations registered with the Department for Communities in Northern Ireland to place contracts for the provision of a comprehensive service embracing building, electrical works and mechanical works in Northern Ireland (the ‘Services’).
Economic Operators should note that Apex makes no guarantees regarding the value of contracts which will be placed under the Framework. Each Housing Association wishing to utilise the Framework shall enter into a contract with the successful Economic Operator which will cover all of the Services to be delivered to that Housing Association.
The Framework has been subdivided into two (2) Lots: (1) Belfast including County Antrim, County Down and County Armagh; and (2) Londonderry including County Londonderry, County Tyrone and County Fermanagh. Economic Operators may submit a Pre-Qualification Questionnaire (PQQ) response for 1 or both Lots.
Apex will conduct the procurement using the Restricted Procedure, which is a 2-stage process, therefore only those who meet the requirements set out in the Pre-Qualification Questionnaire Package (‘PQQP’) and are ranked 1 to 10 following the evaluation process will proceed to the Invitation to Tender (‘ITT’) evaluation stage. Tenders are then evaluated and the Framework established. Economic Operators must be entirely confident that they have the necessary financial and technical capacity to meet the requirements.

Eligibility requirements: As set out in the tender documentation.

Award value: 12255000