Public procurement notice: Contract Notice
Published: 2016-10-18
Buyer: Cyprus Tourism Organisation
Country: CY
Region: Kypros / Kıbrıs
Contract type: Services
Procedure: Open procedure
CPV classification: 72260000: Software-related services | 72400000 | 79340000 | 79341000 | 79341200
Estimated value: 1380000 EUR
Submission deadline: 2016-11-14
Award criteria: The most economic tender
EU fund: ERDF

Technical requirements: Competition for the provision of services for the planning and buying of space/time on the web for the advertising campaign promoting Cyprus as a tourism destination. The services are divided in 9 lots.
Competition for the provision of services for the planning and buying of space/time on the web for the advertising campaign promoting Cyprus as a tourism destination. The services are divided in 9 lots:
The cost element in the present competition takes the form of a fixed price on the basis of which economic operators will compete on the criterion of the proposed ‘Tender Figure’ only. Therefore the Contract Value for each lot is:
Lot 7: Campaign in Lebanon, Bahrain, Quatar, United Arab Emirates Seventy thousand Euro (70 000) plus VAT
The above amounts do not include the option rights of paragraph 5.2.2 of Annex ΙΙ: Terms Of Reference — Technical Specifications.
The tenderer's commitment not to withdraw the tender is required as per paragraph 6.2.4 of part A of the Tender Documents.
Τhe contract for lots 5, 6, 8 and 9 are potentially eligible for co-financing by the European Regional Development Fund (ERDF) and by national funds.
1. Eligible for participation in the present tender procedure are natural or legal persons (governed by public or private law) or consortia of natural and/or legal persons lawfully established in Cyprus or in any other Member State of the European Union (EU) or of the European Economic Area (EEA) or in Lebanon or in Bahrain or in Quatar or in United Arab Emirates or in third countries who have signed and ratified the International Government Procurement Agreement (GPA) or have signed and ratified association agreements or bilateral agreement with the EU or with the Republic of Cyprus
b. That all persons participating in the Consortium fulfil the requirement of lawful establishment in Cyprus or in any other Member State of the European Union (EU) or of the European Economic Area (EEA) or in Lebanon or in Bahrain or in Quatar or in United Arab Emirates or in third countries who have signed and ratified the International Government Procurement Agreement (GPA) or have signed and ratified association agreements or bilateral agreement with the EU or with the Republic of Cyprus.
3. Consortia are not obliged to take a specific legal form in order to submit their Tenders. If the selected Contractor is a consortium, then such consortium shall not be obliged to take a specific legal form before the Contract is signed.
4. Every natural or legal person may participate in the tender procedure either individually or in one consortium only.
5. To implement the Contract Scope, the Tenderer may use subcontractors, whom it is obliged to name in its Technical Offer, also mentioning the part of the Contract Scope that they shall undertake, in accordance with the provisions of paragraph 8.3.2. It is understood that in the event the Tenderer intends to subcontract to third parties any share of the contract, the Tenderer, while preparing its Tender, has been informed on whether the same subcontractor participates in more than one(1) Tender of the same competition under any capacity.
1. To participate in the tender procedure, interested economic operators must meet the following requirements concerning their personal situation:
i. participation in a criminal organisation (as defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime),
ii. corruption (as defined in Article 3 of the Convention of the fight against corruption involving officials of the European Communities or officials of Member States of the European Union and Article 2(1) of Council Framework Decision 2003/568/JHA,

Eligibility requirements: 1. To participate in the tender procedure, interested economic operators must meet the following requirements concerning their personal situation: a. They must not have been convicted by final judgement and neither have admitted: i. participation in a criminal organisation (as defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime), ii. corruption (as defined in Article 3 of the Convention of the fight against corruption involving officials of the European Communities or officials of Member States of the European Union and Article 2(1) of Council Framework Decision 2003/568/JHA, iii. fraud (within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities of 27.11.1995), iv. terrorist offences or offences linked to terrorism (as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA of 13 June 2002 on combating terrorism) or inciting, aiding or abetting, an offence as defined in Article 4 of the aforementioned Decision, v. money laundering or terrorist financing (as defined in Article 2 of the national laws for the Prevention and Suppression of Money Laundering and Terrorist Financing (laws of 2007 — 2016)), vi. child labour and other forms of trafficking in human beings in accordance with Article 2 of the Law 60(I) of 2014 on the Prevention, Fighting against Trafficking in and Exploitation of Human Beings and Protection of Victims). It is noted that the obligation of the Contracting Authority to exclude economic operators from the procurement procedure is also applicable if the person convicted by final judgement or having admitted any of the above, is a member of an administrative, management or supervisory body of the economic operator or has powers of representation, decision or control therein. b. They must not be in breach of their obligations relating to the payment of taxes or social security contributions as at the closing date for the submission of Requests to Participate, where these have been established by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of the Republic of Cyprus or with those of the country where they are established. It is noted that the Contracting Authority can exclude an economic operator from participation in the procurement procedure where it can demonstrate by any appropriate means that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions. c. They must not be bankrupt or the subject of insolvency or winding-up proceedings, their assets must not administered by a liquidator or by the court, they must not be in an arrangement with creditors, their business activities must not be suspended and they must not be in any analogous situation arising from a similar procedure under national laws and regulations. d. They must not be guilty of grave professional misconduct which renders their integrity questionable, as this can be demonstrated by the Contracting Authority by appropriate means. e. They must not have entered into agreements with other economic operators aimed at distorting competition, where the Contracting Authority has reasonably plausible indications to conclude so. f. They must not have a conflict of interest within the meaning of Article 6 of Law 73(I) of 2016 that cannot be effectively remedied without excluding them from participation in the tender procedure. g. They must not have distorted the competition from their prior involvement in the preparation of the procurement procedure, as referred to in Article 38 of Law 73(I) of 2016 unless this can be effectively remedied without excluding them from participation in the tender procedure. h. They must not have shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity or a prior concession contract which led to early termination of that prior contract, damages or other comparable sanctions. i. They must not be guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria, must not have withheld such information or are not able to submit the supporting documents required pursuant to Article 59 of Law 73(I) of 2016. 2. It is understood that if the interested economic operator is a consortium of persons, the above requirements must be met by all consortium members. 3. The same requirements must be met by the entities whose capacities the Candidate is invoking, within the meaning of paragraph 6.2.3 item (7) of Part A of the tender documents. NOT APPLICABLE. NOT APPLICABLE. For certifying the Technical and professional ability of the Tenderer in accordance with paragraph 6.2.3 of Part A of the tender documents the following: a. Not Applicable b. Not Applicable c. A list of contracts, showing that the participation requirements specified in item (3) of paragraph 6.2.3 are met. The list should be in the format of the relevant Template contained in the Appendix to the Tender Documents (Form 4). d. Information documenting the successful implementation of the contracts of paragraph 6.2.3 item (3), as follows: (i) If the Employer is a Public Entity, a relevant certificate issued by the competent Public Authority. The certificates proving the successful provision of the services are also needed in case the Employer is the Cyprus Tourism Organisation. (ii) If the Employer is a private entity, a certificate from that private entity or, failing this, a simple declaration by the Tenderer, where stating mandatorily the contact information of the person responsible at the Private entity where the contract was executed in accordance to the relevant Template (Form 16) contained in the attached Appendix to the Tender Documents. Paragraph 6.2.3 of Part A of the tender documents: To participate in the tender procedure for a specific lot, interested economic operators must meet the following requirements concerning their technical and professional ability: 1. Not Applicable 2. Not Applicable 3. They must have successfully completed during the last three (3) years (the 3 years expiring on the date specified as the deadline for the submission of the tenders) at least one contract which concern provision of services for the buying of advertising space/time on the web for advertising campaigns. The sum of the value of all the contracts must be equal to or higher than the amount specified below for the Lot for which a tender is submitted. EUR 100 000 for Lot 1: Campaign in the Sweden EUR 75 000 for Lot 2: Campaign in Norway EUR 110 000 for Lot 3: Campaign in Denmark EUR 100 000 for Lot 4: Campaign in Finland EUR 100 000 for Lot 5: Campaign in France EUR 30 000 for Lot 6: Campaign in Poland EUR 70 000 for Lot 7: Campaign in Lebanon, Bahrain, Qatar, United Arab Emirates EUR 65 000 for Lot 8: The Netherlands EUR 40 000 for Lot 9: Belgium It is further clarified that in case an Interested Economic Operator meets the requirements of a specific lot then it is considered that it meets the requirements of all lots for which an equal or a lower amount is specified above. Each contract in order to be acceptable must have a value of at least EUR 10 000. In order for each contract to be acceptable the interested economic operator should have a participation percentage of at least 40 % in each contract. The term ‘completed’ above means when the requested service implementation rate is of at least 80 %. 4. Not Applicable 5. It is understood that if the interested economic operator is a consortium of persons, it is enough for the requirements of item (3) above to be met cumulatively by the consortium members. 6. Not Applicable 7. Pursuant to the provisions of article 63 of Law 73(I)/2016, an interested economic operator may rely on the capabilities of other entities, regardless of the legal nature of the links it has with them. In such a case, it must be able to prove to the Contracting Authority that it shall have at its disposal the resources necessary.
NOT APPLICABLE. NOT APPLICABLE.
NOT APPLICABLE.
For certifying the Technical and professional ability of the Tenderer in accordance with paragraph 6.2.3 of Part A of the tender documents the following: a. Not Applicable b. Not Applicable c. A list of contracts, showing that the participation requirements specified in item (3) of paragraph 6.2.3 are met. The list should be in the format of the relevant Template contained in the Appendix to the Tender Documents (Form 4). d. Information documenting the successful implementation of the contracts of paragraph 6.2.3 item (3), as follows: (i) If the Employer is a Public Entity, a relevant certificate issued by the competent Public Authority. The certificates proving the successful provision of the services are also needed in case the Employer is the Cyprus Tourism Organisation. (ii) If the Employer is a private entity, a certificate from that private entity or, failing this, a simple declaration by the Tenderer, where stating mandatorily the contact information of the person responsible at the Private entity where the contract was executed in accordance to the relevant Template (Form 16) contained in the attached Appendix to the Tender Documents. Paragraph 6.2.3 of Part A of the tender documents: To participate in the tender procedure for a specific lot, interested economic operators must meet the following requirements concerning their technical and professional ability: 1. Not Applicable 2. Not Applicable 3. They must have successfully completed during the last three (3) years (the 3 years expiring on the date specified as the deadline for the submission of the tenders) at least one contract which concern provision of services for the buying of advertising space/time on the web for advertising campaigns. The sum of the value of all the contracts must be equal to or higher than the amount specified below for the Lot for which a tender is submitted. EUR 100 000 for Lot 1: Campaign in the Sweden EUR 75 000 for Lot 2: Campaign in Norway EUR 110 000 for Lot 3: Campaign in Denmark EUR 100 000 for Lot 4: Campaign in Finland EUR 100 000 for Lot 5: Campaign in France EUR 30 000 for Lot 6: Campaign in Poland EUR 70 000 for Lot 7: Campaign in Lebanon, Bahrain, Qatar, United Arab Emirates EUR 65 000 for Lot 8: The Netherlands EUR 40 000 for Lot 9: Belgium It is further clarified that in case an Interested Economic Operator meets the requirements of a specific lot then it is considered that it meets the requirements of all lots for which an equal or a lower amount is specified above. Each contract in order to be acceptable must have a value of at least EUR 10 000. In order for each contract to be acceptable the interested economic operator should have a participation percentage of at least 40 % in each contract. The term ‘completed’ above means when the requested service implementation rate is of at least 80 %. 4. Not Applicable 5. It is understood that if the interested economic operator is a consortium of persons, it is enough for the requirements of item (3) above to be met cumulatively by the consortium members. 6. Not Applicable 7. Pursuant to the provisions of article 63 of Law 73(I)/2016, an interested economic operator may rely on the capabilities of other entities, regardless of the legal nature of the links it has with them. In such a case, it must be able to prove to the Contracting Authority that it shall have at its disposal the resources necessary.
For certifying the Technical and professional ability of the Tenderer in accordance with paragraph 6.2.3 of Part A of the tender documents the following: a. Not Applicable b. Not Applicable c. A list of contracts, showing that the participation requirements specified in item (3) of paragraph 6.2.3 are met. The list should be in the format of the relevant Template contained in the Appendix to the Tender Documents (Form 4). d. Information documenting the successful implementation of the contracts of paragraph 6.2.3 item (3), as follows: (i) If the Employer is a Public Entity, a relevant certificate issued by the competent Public Authority. The certificates proving the successful provision of the services are also needed in case the Employer is the Cyprus Tourism Organisation. (ii) If the Employer is a private entity, a certificate from that private entity or, failing this, a simple declaration by the Tenderer, where stating mandatorily the contact information of the person responsible at the Private entity where the contract was executed in accordance to the relevant Template (Form 16) contained in the attached Appendix to the Tender Documents.
Paragraph 6.2.3 of Part A of the tender documents: To participate in the tender procedure for a specific lot, interested economic operators must meet the following requirements concerning their technical and professional ability: 1. Not Applicable 2. Not Applicable 3. They must have successfully completed during the last three (3) years (the 3 years expiring on the date specified as the deadline for the submission of the tenders) at least one contract which concern provision of services for the buying of advertising space/time on the web for advertising campaigns. The sum of the value of all the contracts must be equal to or higher than the amount specified below for the Lot for which a tender is submitted. EUR 100 000 for Lot 1: Campaign in the Sweden EUR 75 000 for Lot 2: Campaign in Norway EUR 110 000 for Lot 3: Campaign in Denmark EUR 100 000 for Lot 4: Campaign in Finland EUR 100 000 for Lot 5: Campaign in France EUR 30 000 for Lot 6: Campaign in Poland EUR 70 000 for Lot 7: Campaign in Lebanon, Bahrain, Qatar, United Arab Emirates EUR 65 000 for Lot 8: The Netherlands EUR 40 000 for Lot 9: Belgium It is further clarified that in case an Interested Economic Operator meets the requirements of a specific lot then it is considered that it meets the requirements of all lots for which an equal or a lower amount is specified above. Each contract in order to be acceptable must have a value of at least EUR 10 000. In order for each contract to be acceptable the interested economic operator should have a participation percentage of at least 40 % in each contract. The term ‘completed’ above means when the requested service implementation rate is of at least 80 %. 4. Not Applicable 5. It is understood that if the interested economic operator is a consortium of persons, it is enough for the requirements of item (3) above to be met cumulatively by the consortium members. 6. Not Applicable 7. Pursuant to the provisions of article 63 of Law 73(I)/2016, an interested economic operator may rely on the capabilities of other entities, regardless of the legal nature of the links it has with them. In such a case, it must be able to prove to the Contracting Authority that it shall have at its disposal the resources necessary.