Public procurement notice: Contract Notice
Published: 2022-05-18
Buyer: SYKEHUSINNKJØP HF
Country: NO
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48100000 | 72000000 | 72263000: Software implementation services | 72267100: Maintenance of information technology software
Submission deadline: 2022-06-16
Award criteria: The most economic tender

Technical requirements: Procurement of a system for food supply for delivery to the health trusts in Helse Vest, reference no. 2022/669.
The current diet data system is end of life. The aim of this procurement is therefore to procure and implement a new regional food supply system that sees to the production kitchens' needs for production planning of food in each trust. Our vision is Together on Food as Medicine, for the Future.
See SSA-T Development and Adaptation Contract with annexes and SSA-V Maintenance Contract with annexes for further information on the purpose and scope of the procurement.
It is not unusual to have no appetite and lose weight during an illness and stay in hospital. This can lead to a longer illness due to reduced resistance to illness, an increased risk of infections, worse wound healing, increased tiredness, and delayed rehabilitation. Diet plans for patients depend on information on the nutritional content of the meals in order to ensure a higher intake of food for patients with a nutritional risk. Information on the product is therefore important in menu planning in order to quality assure that the right type of food is produced for the right patient, and delivered at the right time.
Several of the current manual work processes have to be digitalised so that there is more time for food production. We are looking for a system that is flexible and clear for all users, with a joint database so that the trusts can plan and share menus with each other. The users are employees in the production kitchen, employees in departments such as commercial, food/ward hosts, nurses, and health workers, clinical dietitian, technical users - personnel from IT operations, and in the long term, we would like patients to use the system. In addition the users that place orders are internal and external customers and internal group customers.
An overview of the economic conditions must also be included. Updates to the system must be flexible and easy for the users.
Helse Vest intends to focus on patients' needs for our services. Towards 2030 we will reduce CO2 emissions by 40% and by 2045 we will be climate neutral. By 2030 we will reduce food waste by 50%.. We would like to have a good regional food supply system that can help us reach these goals.
Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Norwegian companies: Company registration certificate
Foreign companies: Verification that the tenderer is registered in a professional register in the country where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to fulfil the contractual obligations.
An annual minimum turnover of NOK 5 million, including an annual minimum turnover within the area the contract concerns.
Credit rating from a recognised credit rating institution that is described as 'credit worthy without requirements for security' or better evaluation.
Tenderers must have sufficient technical and professional qualifications, including human and technical resources and experience to fulfil the contractual obligations.
Tenderers are required to have sufficient professional qualifications from equivalent assignments, related to the provision of such services and work. Equivalent assignments are seen as deliveries of a food supply system; including implementation and maintenance of the system in companies with an equivalent scope as Helse Stavanger.

Eligibility requirements: Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Norwegian companies: Company registration certificate Foreign companies: Verification that the tenderer is registered in a professional register in the country where the tenderer is established.