Public procurement notice: Contract Notice
Published: 2025-05-30
Buyer: Trondheim kommune
Country: NO
Region: NO060
Contract type: Services
Procedure: Open procedure
CPV classification: 32323500 | 35125300: Security cameras | 45222300 | 45233292 | 92222000
Estimated value: 20000000 NOK
Submission deadline: 2025-07-01

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Tenderers must have e-communication authorisation (ENA) granted by Nkom.
Documentation: Confirmation of supplier authorisation.
Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Minimum qualification requirements
Demand:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation:
Norwegian companies: Company Registration Certificate

Foreign companies: Certificate that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is registered.
The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Minimum qualification requirements
Demand:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers shall have an annual minimum turnover within the area that the contract applies to, that exceeds twice the estimated value of the contract. 

Documentation requirement:
The company's Annual Financial Statements for the last 2 fiscal years which includes the Board's Annual Report, Income Statement, Balance Sheet, Notes, and Auditor's Report.
Regarding any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer declares that:
Minimum qualification requirements
Demand:
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Tenderers shall have a rating of minimum A or equivalent.

Documentation requirement:
Credit evaluation/rating, not older than three months, and which is based on the last known accounting figures. The rating shall be carried out by an officially certified credit rating institution. Credit rating shall be submitted with the tender.
Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Demand:
Tenderers shall have experience from assignments of a similar nature, size/scope and degree of difficulty: Camera system for several locations with central video management.

Documentation requirement:
A description of the tenderer's 2 most relevant contracts in the course of recent years. The description must include:
The scope of the assignment
The assignment ́s value
Time
Contract party (name, telephone number and email address).
It is the tenderer ́s responsibility to document relevance through the description. 
Certificates for previously executed assignments.
The tenderer is considering to outsource the following part (as a percentage) of the contract to sub-suppliers. Note that if the tenderer has decided to outsource a part of the contract to sub-suppliers and will use the sub-suppliers ́ capacity to carry out this part, a special ESPD will be supplemented for such sub-suppliers, see part II, section C, above.
Minimum qualification requirements
Documentation requirement:
An overview/matrix that states how much of the contract the tenderer is considering putting away to sub-suppliers.
Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Demand:
Tenderers shall have a quality system suited to the content of the contract.

Documentation:
Certificate for the company's quality system/management system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2002.
The quality standard shall be based on relevant European standard series, which are certified by accredited bodies.
The contracting authority will also accept other documentation for equivalent quality assurance measures if the tenderer is unable to obtain such certificates by the deadline, and this is not due to the tenderer himself. It is a prerequisite that the tenderer documents that these measures correspond to the requested quality assurance standards.
 As a minimum a general description of the system ́s content, including an overview of inspection plans and check-lists that are relevant for this contract, must be presented.
Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Demand:
Tenderers must have procedures to carry out the assignment in an environmentally appropriate manner.

Documentation:
Tenderers shall present certificates issued by independent bodies as documentation that the tenderer fulfils certain environmental management systems or standards. E.g. the EU Scheme for Environmental Management and Environmental Audits (EMAS), other recognised environmental management systems in the Regulation (EF) no. 1221/2009 article 45 or other environmental management standards based on relevant European or international standards from accredited bodies. The contracting authority will accept equivalent certificates issued by bodies in other EEA countries (e.g. Eco-Lighthouse, ISO 14001).
Other documentation that shows that the tenderer has procedures to carry out the assignment in an environmentally responsible manner. Annex 9 Environmental Statement can also be used.
The contracting authority shall not enter into a contract until after the waiting period expires, cf. the Public Procurement Regulations § 4-5 letter g. A waiting period of at least 10 days calculated from the day after the notification on the chosen tenderer has been sent.
The city council has decided that Trondheim municipality shall pilot digital area protection outside work hours at municipal nurseries and schools as preventive measures against break-ins, vandalism, fire-proofing and vandalism in school buildings and nurseries (case PS 0187/24). Trondheim municipality, c/o Trondheim eiendom shall enter into a framework agreement with a tenderer for the establishment, support and maintenance of centralised camera monitoring platform for schools and nurseries in Trondheim municipality. Procurements include the purchase and assembly of cameras for external facade coverage. The procurement also includes set up, engineering design, support and maintenance of the video managment system. The framework agreement will be valid for 2 years from when the contract is signed. The contracting authority has options to extend the framework agreement for 1+1 year. The total duration of the framework agreement can therefore be four years.