Public procurement notice: Contract Notice
Published: 2016-04-08
Buyer: University of Southampton
Country: UK
Region: Southampton
Contract type: Services
Procedure: Restricted procedure
CPV classification: 35111400 | 35125000: Surveillance system | 50710000 | 51100000 | 51112000
Estimated value: 1400000 GBP
Submission deadline: 2016-05-10
Award criteria: The most economic tender

Technical requirements: The University is looking to appoint 1 Contractor to test, service and maintain all of the fire alarm systems and associated equipment within its Estate in accordance with this specification and the standards referred to in it.
This specification and the standards referred to therein require the Contractor to execute the works in a safe and workmanlike manner.
(i) Routine testing, inspection and servicing of all systems in accordance with BS5839-1 Section 6, BS7273, Annexe 1 of this tender document and any other current legislation.
(ii) Defect rectification and upgrade works as directed by the Contract Administrator to a maximum value of 2 500 GBP per order. Larger projects will be by way of a quote.
(iv) Other duties as per Annexe 1, (Qualifications to BS5839-2013 and extras) and as instructed by the Contract Administrator.
In evaluating the tender, the University will seek the most economically advantageous offers in terms of the high level criteria listed below:
The risk of dividing into lots would render execution of the contract excessively technically difficult and not cost-effective, and undermine proper execution.
Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofsouthampton
The risk of dividing into lots would render execution of the contract excessively technically difficult and not cost-effective, and undermine proper execution.
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security.
No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
All companies and personnel must be registered with a professional body. If applicable, the business must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annex XI of Directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state.
Evidence of your organisation is third-party certified by a UKAS or equivalent certificated certification body, to carry out design, installation, commissioning, servicing of fire alarms.
To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-30). A Creditsafe rating classed as Poor (29 or below) will be assessed as a fail and the bid will not be evaluated further.
Supplier Information — for information only, Grounds for Mandatory Exclusion — Pass/Fail, Grounds for Discretionary Exclusion P1 — Pass/Fail, Grounds for Discretionary Exclusion P2 — Pass/Fail, Economic and Financial Standing — Pass/Fail, Technical and Professional Ability (3 contracts at 20 % each) — 60 %, Project specific questions to assess Technical and Professional ability — 28 %, References (3 references, 4 % each) — 12 %, Insurance — Pass/Fail, Compliance with equality legislation — Pass/Fail, Environmental Management — Pass/Fail, Health and Safety — Pass/Fail and Declaration — Pass/Fail.

Eligibility requirements: All companies and personnel must be registered with a professional body. If applicable, the business must be registered with the appropriate trade or professional register(s) in the EU member state where it is established (as set out in Annex XI of Directive 2014/24/EU of the European Parliament and of the Council) under the conditions laid down by that member state. Evidence of your organisation is third-party certified by a UKAS or equivalent certificated certification body, to carry out design, installation, commissioning, servicing of fire alarms. E.g. The British Approvals for Fire Equipment (BAFE) SP203. To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-30). A Creditsafe rating classed as Poor (29 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT.
To support the financial assessment the University will obtain a financial appraisal report from Creditsafe. This report provides the University with an overall Risk Score which will be used to assess the applicants financial standing. A suitable Performance Bond or Parent Company Guarantee may at the University's discretion be accepted and allowed to override a credit score classed as below expectation (49-30). A Creditsafe rating classed as Poor (29 or below) will be assessed as a fail and the bid will not be evaluated further. Further details are provided in the ITT.