Public procurement notice: Contract Award Notice
Published: 2021-12-20
Buyer: EU OPENSCREEN ERIC
Country: DE
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 48000000 | 48600000 | 48611000: Database software package | 72210000: Software programming services | 72212160
Estimated value: 1000 EUR
Award criteria: The most economic tender

Technical requirements: A software solution shall be purchased that enables the sponsor to manage a set of 140 000 small molecules. These compounds are stored in the automated storage system Verso M2 from Hamilton Storage GmbH. The software shall also allow the sponsor’s collaborators to order compounds that are reformatted into microtiter plates. Furthermore, supporting information about these chemical compounds shall be made available to the collaborators. Additionally, a web-based tool enables the sponsor’s collaborators to register small numbers (in the range of dozens to hundreds) of solid compound samples in the software and to send those compounds to the sponsor.
-— The software needs to run on a central server system. This server may be located at the service provider (in this case the server must be located within the European Union for data protection reasons) or can be located at EU-OPENSCREEN
facilities and be maintained remotely by the service provider/software manufacturer. This is subject to negotiations.
— The interaction with the users must be possible from different locations using a secure web browser access. The software must use a role-based user management, which gives the different users the corresponding rights to view compound structures, initiate compound orders, register new compounds and add reference data of the compounds.
— At least three users must have administrative privileges, which allows them to register new users, register new compounds by conducting a batch import of many compounds at once, and add reference data to the compounds.Up to 50 user shall have the possibility to initiate compound orders and download reference data of the compounds.
— The software must possess an algorithm for standardising the structures of chemical compounds. This algorithm must create a report about potentially erroneous compound structures. The software must allow to import alternative
chemical structure representations (e.g. from a software that uses a different algorithm for structure standardisation). The original compound structure at the time of registration must always remain available.
— The users with administrative privileges must be able to define any number of reference data fields. These data fields may contain data sheets of quality control reports (NMR or LC-MS spectra in the form of PDF documents or numeric tables), fluorescence and absorbance spectra (numeric tables or images). Batch import must be possible for these reference data.
— First level support via email or telephone over a period of 5 years must be included in the offer. The reaction time of the first-level support shall not exceed 24 hours.
— Options include first-level support for additional 5 years, software-interfaces for the control of liquid-handling workstations. The detailed technical specification of the software interfaces will be part of the negotiation procedure.
- statements in II.1.7,  V.2.2 und V. 2.4 are not obligatory. Entry of numbers is not according to actual value but due to requirements of publication form.
-The German version of this notice and the tender documents version shall always prevail over the English version.
Tendering procedure will take place in accordance with UVgO. This does not create rights for the bidders concerning the procurement procedure. EU-OPENSCREEN ERIC is an international organisation according to Art. 9 Abs. 1b Directive 2014/24/EU, § 109 GWB. Review proceedings (§§ § 160 ff GWB) are not admissible.
Beschafft wird eine Softwarelösung, die den Auftraggeber in die Lage versetzt, eine große Sammlung von 140‘000 chemische Substanzen zu verwalten. Diese werden in dem automatisierten Lagersystem Verso M2 von Hamilton Storage GmbH gelagert. Die Software soll es Partnern des Auftraggebers erlauben, reformatierte Proben dieser gelagerten Substanzen auf Mikrotiterplatten zu bestellen. Zudem sollen Informationen über diese Substanzen für die Partner bereitgestellt werden. Ein zusätzliches Web-basiertes Tool erlaubt es den Kollaborationspartnern des Auftraggebers, eine kleinere Anzahl (im Bereich von dutzenden bis hunderten) von Feststoff-Substanzproben in der Software zu registrieren und an den Auftraggeber zu verschicken.
- Die Software muss auf einem zentralen Server betrieben werden. Der Server kann seinen Standort beim Auftragnehmer haben (der Standort muss sich aus Datenschutzgesichtspunkten in der EU befinden) oder am Standort des ERIC und muss dann vom Auftragnehmer remote gepflegt werden. Dies ist Gegenstand der Verhandlungen.


Winner: Titian Software Ltd
Award value: 1000
Number of bids: 1