Public procurement notice: Contract Notice
Published: 2020-03-18
Buyer: Oslo kommune v/Utviklings- og kompetanseetaten
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48330000 | 48450000 | 72000000
Estimated value: 185000000 NOK
Submission deadline: 2020-04-16
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of five weekdays.
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of 5 weekdays. In addition, the daytime term also covers employees who work evenings and weekends, but who do not fulfil the requirement for employees working shifts. Examples are employees in museums and libraries.
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. This will free up time for employees, managers, HR, and payroll/accounts, who will not need to register the same data in several different systems. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Oslo Municipality would like to procure a standard system such as Software-as-a-service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
The contest includes an option to deliver the system for complicated resource planning for shifts, where employees' competence, .job percentage, and registered working hours are taken into consideration for planning the next 24 hour period.
The contest also includes an option to offer integration with the existing resource planning system (Visma GAT), or a bridge between the offered daytime system and the resource planning system, so that we have a general overview of the municipality's employees.
The contract will be valid for 3 years from the delivery date, with an option to extend the contract for up to a further 1 + 1 + 1 + 1 + 1 + 1 + 1 year, to a maximum of 10 years in total. The contract will be automatically renewed for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date. The tenderer has the option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
• Tenderers must have good competence and sufficient resources. This includes tenderers having personnel with relevant competence.
• A description of the relevant personnel that the tenderer has at disposal for fulfilment of the contract. A competence matrix must be attached that shows the education and professional qualifications of key personnel, as well as their CVs.
• Tenderers must have experience with complex customers of a certain size with deliveries of a comparable nature.
• A description of up to three of the most important deliveries in the last 3 years, including the recipient, complexity, and size (number of users).
• Attention is drawn to the fact that if more than three deliveries are described, only the first three will be evaluated.

Eligibility requirements: • Tenderers must be a legally established company. Documentation requirement: • Norwegian companies: company registration certificate Foreign tenderers: verification that the company is registered in a trade index or a register of business enterprises as prescribed by the law of the country where the company is established.

Award value: 185000000