Public procurement notice: Contract Notice
Published: 2018-05-26
Buyer: Tailings Management Agency
Country: KG
Contract type: Services
Procedure: Open procedure
CPV classification: 90700000 | 90710000 | 90711000
Submission deadline: 2018-06-11
Award criteria: Other

Technical requirements: This invitation for expression of interest follows the General procurement notice for this project published in Procurement opportunities, on the EBRD website dated 21.5.2018 under General procurement notice ref. Nº 9097/GPN/40328
The Kyrgyz Republic has identified the Tailings management agency (TMA or the Client), a department of the Kyrgyz Ministry of emergency situations, as the Executing agency. TMA intends to procure the services of a consultancy company to complement its Project management unit (PMU), which is in charge of tendering for and overseeing planned remediation works at the Min-Kush and Shekaftar sites. The works include the closure of shafts, adits and sinkholes, the demolition of mining facilities and processing buildings, the covering or relocation of waste rock dumps as well as the construction of river bank protections and diversion channels. Environmental impact assessment and feasibility studies (“Feasibility studies”) for these works have been carried out by an experienced international company.
TMA has requested the European Bank for Reconstruction and Development (the EBRD or the Bank) to provide funding to finance Project management unit consultancy services (the Project).
The Republic of Uzbekistan has tentatively identified the Institute of nuclear physics as Executing Agency (to be confirmed) and intends to procure the services of a consultancy company to complement a future Project Management Unit, which will be tasked to tender for and oversee planned remediation works at the Charkesar and Yangiabad sites. The works envisaged are similar to the ones described above for the sites in the Kyrgyz Republic and Feasibility Studies carried out by an experienced international company are available.
The procedures for selecting the consultancy company are expected to be combined and carried out jointly by the Kyrgyz Republic and the Republic of Uzbekistan to ensure the optimization of the remediation works in both countries. Subsequently, the selected consultancy company will provide staff to 2 PMUs, one in the Kyrgyz Republic and one in the Republic of Uzbekistan under separate contracts with the Executing Agencies in each of the 2 countries.
Considering that the Kyrgyz Republic has already established the Executing Agency and that the Republic of Uzbekistan is still in the process of establishment of the Executing Agency, the decision on the joint selection of the consultancy company is not final yet and the selection process may later be continued only by the Kyrgyz Republic and followed by a separate selection process by the Republic of Uzbekistan.
The decision on a joint or separate selection process depends on the ability of both countries to advance with the selection process at the same pace and thus a final decision may be taken at any time but in any case before the Request for Proposals stage.
The PMU is responsible for the timely and cost-effective implementation of remediation projects at the relevant sites. It is in charge of project organization, project management and planning, procurement and contract management and financial control, construction supervision, safety standards, environmental due diligence and stakeholder management, risk assessment, and reporting. The PMU is staffed by experts provided by the Executing Agency complemented by staff of the Project Management Unit Consultant (PMU-C).
The PMU-C takes the lead and is in charge of organizing all PMU staff members into an integrated and efficient team capable of delivering the intended projects in a timely and cost effective way. The PMU-C will review the Feasibility Studies and assess the need for updates, modifications and additional engineering works; complete the technical specifications / requirements for remediation works to be procured; and develop documents required to obtain all necessary licenses and permits.
The PMU-C will develop a project schedule and licensing plan to achieve timely delivery of projects in line with recipient country and good international standards. It will produce all necessary documentation and procure works contracts in line with EBRD’s Procurement policies and rules and will supervise implementation of works in line with the project schedule, applying appropriate quality control and risk management measures as well as required health and safety, radiation and environmental protection standards. It will develop and implement a public participation process in line with EBRD’s Environmental and Social Policy. The PMU-C will regularly and on request report on progress to the recipient organization and the EBRD. It is in charge of reviewing invoices of contractors and making disbursement applications to the Bank and keeping accurate financial records. The PMU-C will propose and implement a training program for Executing Agency staff as required to ensure capacity development of the Client.
The Client(s) now intend to establish a shortlist of qualified and competent consultants, with a view to formally inviting proposals from the shortlisted consultants, in relation to the Assignment, on the basis of the Request for Proposal document to be issued to all shortlisted consultants.
Consultant selection procedure: 2 stage open competitive selection Interested firms or group of firms are hereby invited to submit expressions of interest. The consultant selection will be conducted in accordance with the EBRD Procurement policies and rules.
Assignment start date and duration: The assignment is expected to start in November 2018 and has an estimated overall duration of 36 months.
2 000 000 EUR (exclusive of VAT) for Kyrgyz Republic; and 2 000 000 EUR (exclusive of VAT) for Republic of Uzbekistan.
Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Client(s) the Assignment may be extended beyond the current scope.