Public procurement notice: Contract Notice
Published: 2025-09-02
Buyer: VR-Yhtymä Oyj / VR-Group Plc
Country: FI
Region: FI1B1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 72000000
Submission deadline: 2025-09-08
Award criteria: price, quality

Technical requirements: VR-Group Plc (hereinafter also "VR" or "contracting entity") is procuring a modern SaaS based Identity and Access Management (IAM) Solution as wells as implementation, continuous services and support services (hereinafter “Solution”). The preliminary scope of the procurement is described in more detail in Annex 1 "Preliminary description of the procurement". 

VR is looking for a robust, scalable and Solution which is a single product or products from the same product family as well as supplier who will implement the Solution (including integrations and migrations) in the given target schedule and has expertise in similar implementation programs. Supplier provides solution continuous support. The scope of the procurement will cover all these aspects.  

The target of this procurement is that the new Solution will replace two current IAM systems. At the moment separate systems are used in Finland and in Sweden. Thus, the new Solution needs to cover operations in Finland, Sweden and be easily extended to other countries in the future, if necessary. 

This procurement will focus on IAM services for employees and VR’s partners. VR will renew the current VRIM IDM package and its related components with the Identity Governance and Administration (IGA) solution that is now being acquired. In addition, the selected Supplier must connect this new IGA solution to the parts of the services remaining to VR Group and implement it into a functional IAM entity. For the sake of clarity, it should be noted that VR Group has Access Management (AM) components in use and intends to continue using them in principle. In addition to the IGA solution, the procurement may also include [e.g. Access Management or Privileged Access Management (PAM)] modules as an option.

More detailed information regarding the content and schedules of the negotiations will be provided to the selected tenderers. Functional and non-functional requirements as well as system and integration architecture requirements will be provided later during the procurement procedure. All requirements for the procurement, as well as the contract terms, will be defined during the procurement procedure. All final requirements will be presented in the final invitation to tender.
The candidate participating in the negotiated procedure undertakes to sign a Non Disclosure Agreement submitted separately by VR to the selected tenderers after the selection of tenderers. Signing the Non Disclosure Agreement is required in order for the candidate to be able to proceed to the negotiation phase.
To the extent relevant, conditions and terms of performance will be specified during the procurement procedure in the final invitation to tender
In the final tender phase, the criteria for selecting the most economically advantageous tender shall be the best price-quality ratio. The range of comparison criteria weighting shall be:

PRICE: 20-40 %

More detailed information about the comparison criteria shall be presented during the procurement procedure. Final criteria will be defined in the final invitation to tender.
In the final tender phase, the criteria for selecting the most economically advantageous tender shall be the best price-quality ratio. The range of comparison criteria weighting shall be: 

QUALITY: 60-80 %

More detailed information about the comparison criteria shall be presented during the procurement procedure. Final criteria will be defined in the final invitation to tender.