Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2021-11-05
Buyer: Rogaland Brann og Redning IKS
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 48000000 | 48100000 | 72000000 | 72222300: Information technology services | 72227000: Software integration consultancy services
Estimated value: 3000000 NOK

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The contracting authority intends to enter into a contract with Cubit AS without holding a competition, for procurement of a professional system for inspections. The exception from competition is pursuant to the public procurements regulation, §21-5 and §13-4, and is justified on the grounds that there is only one specific supplier who can provide the service as competition is impossible due to technical reasons.
The contracting authority has assessed the exception in §13-4 in view of the contracting authority's specific situation, and has concluded that there is only one supplier who can provide the service requested by the contracting authority, and that it will be impossible for other potential suppliers to deliver due to technical reasons. Furthermore, it has been decided that potential harm to the supplier market if the procurement is carried out without a competition is less than the harm that would be caused if the procurement is divided or postponed.
For further justification see the assessment in the annex 'prior information notice - Assessment of the exception in the regulation §13-4'.
The procurement concerns purchase  of access to a new professional system (SaaS) that will cover the contracting authority’ implementation of work processes in the preventative work, environmental health and alcohol licensing inspections. This is largely carried out as different versions of inspection processes by different specialist environments. Some processes have a large variation and low volume, whilst others (such as housing inspections with approx. 80,000 objects) have volume and standardised implementation.
The tender documentation and requirement specification from previous competitions are attached to the prior information notice.
For further justification of the exception from competition, see the assessment in the attachment ‘Prior information notice - Assessment of the exception in the regulation §13-4'.
The procurement is within the scope of the public procurement regulation, and the exception is pursuant to §21-5 and §13-4. Of the regulation.
A thorough assessment has been made of the exception in §13-4. The supplier market has been investigated, the proportionality of the exception in relation to cheap alternatives, whether it is reasonable to divide the procurement, and the time aspect of the procurement.
The supplier market is defined through two previous procurements and a recent market survey. In summary, the technical requirements are not fulfilled, which cannot be solved without significant development, which in turn cannot be done within a reasonable time scale. The contracting authority has an objective, responsible justification for the procurement's operational model (cloud system) and time aspect, and it would not be reasonable to split up or postpone the procurement. Furthermore there is uncertainty around the contracting authority's economy and operational reliability if there is a postponement, and as to whether it would ensure competition.
For a detailed assessment see the annex 'Prior information notice - Assessment of the exception in the regulation §13-4'.
This is an ongoing service contract. The contract's stated total value is therefore based on 48 months. The contract will have ongoing costs after this.
Suppliers that have a justifiable objection can submit a written objection to the contracting authority as a message in the tender management system. This must be done by 11.11.2021, 10.00.


Winner: Cubit AS
Award value: 3000000