Public procurement notice: Contract Notice
Published: 2020-08-26
Buyer: Danish Defence Acquisition and Logistics Organization
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 60000000 | 60100000 | 60200000 | 60400000: Air transport services | 60600000
Estimated value:  DKK
Submission deadline: 2020-10-06
Award criteria: The most economic tender

Technical requirements: Most deliveries and pick-ups in Denmark will be to/from the DALO main storage facilities in Skrydstrup, Hjørring, Karup and Klosterheden, however transportation services shall be able to be carried out worldwide.
The tender concerns worldwide transportation services, primarily regarding transportation of acquisitions from a third party to the Danish Acquisition and Logistics Organisation (DALO), as well as transportation of repairable goods from DALO to a third party. The transportation services concerns both non-military and military goods. This includes transportation of all types of dangerous goods and special handling of classified transports of sensitive materials. The agreement also concerns worldwide transportation of personal property in relation to relocation of personel.
The main parts of acquisitions transports are from the USA to Denmark and from Europe to Denmark. Purchases from the USA are mainly through the Foreign Military Sales (FMS) System and the Supplier must be able to receive goods at a storage facility in USA, in accordance with the rules of FMS.
The main parts of repairable materiel transports are from Denmark to USA or from Denmark to countries in Europe. Transports within Europe will most often be to/from a number of recurring locations that are reachable through the main road networks.
Most deliveries and pick-ups in Denmark will be to/from the DALO main storage facilities in Skrydstrup, Hjørring, Karup and Klosterheden.
Goods to be transported through this agreement are purchased by DALO through other framework agreements or acquisition contracts. The supplier must be prepared to coordinate pick-up directly with the factory/third-party supplier when the goods are ready to be picked up. There will often be a long interval between the initial placement of the transportation order and the actual transport taking place.
The agreement shall support the transportation of all types of goods, including classified, hazardous and goods where transportation is regulated by various international conventions and defense-related licenses.
1) overland transport, rail, air transport (part load) and vessel (part load/full load) including multimodal transports as door-to-door solutions;
The supplier shall be able to transport and store classified material up to and including ‘Secret’ (National: Hemmeligt (HEM) and ‘NATO: NATO SECRET (NS)’ as well as sensitive materiel in general, pursuant to Danish and other national laws and legislation.
The framework agreement will be entered into with up to three suppliers. After the commencement of the framework agreement the placing of orders will be based on a cascade principle meaning that the supplier who offered the most economically advantageous tender at the tender stage (Supplier No 1) will always be given the opportunity to complete the services and the specific orders before the other suppliers (Supplier No 2 and Supplier No 3), who offered the second and third most economically advantageous tender. However supplier No 1 is expected to meet all DALO's needs for transportation services. Only in special situations the transportation service will be completed by supplier No 2 or No 3. Further details about witch scenarios supplier No 2 or 3 will be expected to deliver the transportation services is described in an Annex to the framework agreement witch will be available to the pre-qualified tenderers.
The agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all divisions of the Danish Defence which are subject to the command of the Chief of Defence shall be entitled to use the agreement for the purchase of deliverables on the terms and conditions of the agreement.
If advance payments are made, an on-demand guarantee from a recognised financial institution must be presented. The financial institution has to be approved by DALO.
Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The framework agreement must be conducted in consideration of corporate social responsibility and it contains a labour clause. See Appendix B for further details. The framework agreement and appendices are only made available to the pre-qualified tenderers.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate’s annual turnover for the last 3 financial years, if publication of annual reports is required under the law of the country in which the candidate is established and to the extent such information is available. Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had an annual turnover of at least DKK 120 000 000 in each of the last 3 financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the annual turnover is calculated as the sum of all the participants annual turnover in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the annual turnover will be calculated as the sum of the candidate’s annual turnover and the entity or entities’ annual turnover in each of the last 3 financial years available. The candidate must have had a positive equity ratio for each the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the services carried out within the past 5 (five) years and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the services has not been carried out within the past 5 (five) years or if a part of the services has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate/tenderer clearly states which part (e.g. with regard to size, value, quantity or volume) of an ongoing delivery (reference) that has been carried out within the past 5 (five) years. The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services, described in section II.1.5. The description should also including a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 10 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures or relies on the technical and professional capacity of other entities. If the list contains more than 10, DALO will only consider the first 10 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.