Public procurement notice: Contract Notice
Published: 2016-06-14
Buyer: Public Enterprise for State Roads
Country: MK
Contract type: Services
Procedure: Open procedure
CPV classification: 30200000 | 48311100 | 48329000 | 72000000 | 79131000
Submission deadline: 2016-07-25

Technical requirements: This Invitation for Tenders follows the General Procurement Notice for this project which was published on the EBRD website (www.ebrd.com), Procurement Notices 7819-GPN-45987 on 16 February 2015.
Public Enterprise for State Roads, Dame Gruev 14, 1000 Skopje, Republic of Macedonia hereinafter referred to as “the Purchaser”, intends to use part of the proceeds of a loan from the European Bank for Reconstruction and Development (the Bank) towards the cost of Establishment of a Digital Archive for PESR.
The Purchaser now invites sealed tenders from Tenderers for the following contracts to be funded from part of the proceeds of the loan:
The Public Enterprise for State Roads intends to build a Digital Archive and Document Management System where as the corresponding IT infrastructure is needed for the implementation and support. The main goal is to digitise existing paper documentation, capture relevant metadata and import the documents to the digital archive. Moreover, the processing of daily letter post and the management of self-created documents as much as Emails and attachments are expected to be captured and ultimately be retrievable through a Microsoft Outlook integrated electronic DMS workplace and mobile devices. The results of the activities are faster and more efficient case processing and a reliable digital archive for the daily usage and paperless office.
1. The conversion of physical legacy documents into digital form, respectively the digitisation of the existing paper archives;
2. The implementation of Enterprise Content management system for storing digitised documents from the existing archive and for newly created documents;
3. The implementation of document and data capture solution for future daily documents including letter post (business documents) and road project documentation supported by the ECM system;
4. The delivery and implementation of IT infrastructure (server IT infrastructure, workstation and other equipment, system room, conference room);
Tendering for contracts that are to be financed with the proceeds of a loan from the Bank is open to firms from any country.
The audited balance sheets for the last 3 years (2013, 2014, 2015) shall be submitted and must demonstrate the soundness of the Tenderer’s financial position, showing long-term profitability. Where necessary, the Purchaser will make inquiries with the Tenderer's bankers.
Average annual turnover as prime Tenderer (defined as billing for Goods and Services delivered and under delivery) over the last 3 years (2013, 2014, 2015) of EURO 3.000.000,00 or equivalent.
The Tenderer shall demonstrate that it has access to, or has available, liquid assets, unencumbered real assets, lines of credit, and other financial means sufficient to meet the production cash flow for the contract estimated as not less than Euro 500.000,00 equivalent, taking into account the Tenderer's commitments for other contracts.
The tenderer has completed at least one successful project for the digitisation of legacy and technical documentation for a transport infrastructure in the last 3 years (2013, 2014, 2015), where:
were digitised and all technical documentation was geolocated based on infrastructure linear reference system (linear object identifier and distance from the start of object).
In the last 3 years (2013, 2014, 2015) and with a budget of at least 200.000 EUR the tenderer has completed at least one successful project for the implementation of a document management and e-archive system that contained at least 10 Million documents with the following implemented functionalities: