Public procurement notice: Contract Notice
Published: 2019-08-26
Buyer: Nottingham City Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34111200 | 34113000: Four-wheel-drive vehicles | 34114400: Vans | 34136000
Estimated value: 20000000 GBP
Submission deadline: 2019-09-23
Award criteria: The most economic tender
EU fund: ERDF

Technical requirements: Invitation to Tender for the Supply of Cars, Light Commercial Vehicles under 5 500 Kg GVW and Minibuses
Nottingham City Council is acting as lead buyer for a consortium including Ashfield District Council, Bassetlaw District Council, Bolsover District Council, Broxtowe Borough Council, Derby City Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, North East Derbyshire District Council, Nottingham City Homes and Rushcliffe Borough Council. The requirement is for the supply of petrol and/or diesel-powered cars, light commercial vehicles and minibuses across 2 separate lots (hybrid vehicles and ultra-low emissions vehicles are to be the subject of a separate tender process). It is anticipated that the framework agreement resulting from this joint procurement exercise will be awarded during 2019, with exact call-off dates to be agreed with each of the participating authorities depending on their local needs.
It is estimated that the consortium will collectively call off between 600 and 700 vehicles over the maximum 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.
Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to consortium members and the provision of services, including after-sales support and the supply of vehicle parts. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.
The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their specific requirements for passenger cars and light commercial vehicles. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to the Clean Vehicles Directive (EU Directive 2009/33/EC as amended) and improve maintenance and support through standardisation. The consortium is seeking to establish a single-supplier framework whereby all of the vehicle types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However the right is reserved to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome.
The framework agreement will be awarded for an initial period of 2 years, with an option to extend by a further 2 separate periods of 12 months. Local authorities within the East Midlands region (refer to http://www.emcouncils.gov.uk/Who-are-our-member-organisations) other than those already named above may choose to access the concluded framework contract.
(iv) wheelchair-accessible minibus for up to 8 seated passengers plus driver or a maximum of 3 wheelchair passengers, maximum GVW 4 125 Kg;
(v) wheelchair-accessible minibus for up to 11 seated passengers plus driver or a maximum of 4 wheelchair passengers;
(vi) wheelchair-accessible minibus for up to 16 seated passengers plus driver or a maximum of 5 wheelchair passengers.
It is estimated that the consortium will collectively call off around 30-40 minibuses over the maximum 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.
Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to consortium members and the provision of services, including after-sales support and the supply of vehicle parts. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.
The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their specific requirements for minibuses. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to the Clean Vehicles Directive (EU Directive 2009/33/EC as amended) and improve maintenance and support through standardisation. The consortium is seeking to establish a single-supplier framework whereby all of the minibus types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However the right is reserved to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome.
The framework agreement will be awarded for an initial period of two years, with an option to extend by a further two separate periods of 12 months. Local authorities within the East Midlands region (refer to http://www.emcouncils.gov.uk/Who-are-our-member-organisations) other than those already named above may choose to access the concluded framework contract.


Award value: 20000000