Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-04-02
Buyer: London Universities Purchasing Consortium
Country: UK
Contract type: Services
CPV classification: 50000000 | 50324200 | 50700000 | 50710000 | 79710000: Security services
Estimated value: 175000000 GBP

Technical requirements: The LUPC is looking to establish a multi-provider Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services. Four lots (with sub-lots) are being proposed to include Estates maintenance and minor works, Security Services (Guarding and Reception), Cleaning Services and a bundled lot to cover all three of the services.
This framework agreement is estimated to commence in October 2020 for a period of 48 months. The framework will be available to the members of LUPC, and SUPC Members within the London and South East.
The LUPC is looking to establish a Framework Agreement for the provision of maintenance and minor works, security (guarding and reception) and cleaning services to be made available to Members and Associate Members of participating higher education purchasing consortia (HEPC).
Lot 1a - One stop shop (Covering all related services involved in the management of an estate including fabric, Mechanical & Electrical (M&E) and specialist elements (Lifts, fire alarms etc.).
Covering a range of security services including but not limited to guarding, reception services, internal and external patrolling, access control of people, incident management, CCTV monitoring, security systems management, door supervision and event security, and cash handling.
Covering office areas, academic and ancillary buildings and the cleaning and servicing of residences. Specialist cleaning to include deep cleaning.
Lot 4 - Bundled FM services (Fully bundled service to include all Estates M&MW, Cleaning and Security).
It is proposed that the contract will be divided into the above lots but this has not yet been fully determined and will be considered following the market feedback.
Please note that this PIN is issued to engage the market. No spend will be guaranteed to awarded suppliers. This PIN is not issued as a call for competition. The contracting authority considers that this contract may be suitable for economic operators that are defined as small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Contracting Authority intends to use EU Supply system for e-tendering (portal). Registration for this system can be found here:
Interested suppliers are invited to complete the following Questionnaire by 17:00 Tuesday 14th April. The questionnaire can be found here:
Interested suppliers are also invited to attend an on-line supplier engagement meeting on Thursday 16th April 2020 at 10:30 for approximately 2 hours (via TEAMS). The purpose of the meeting is to discuss the proposed scope and structure of the framework, the LUPC's initial thoughts about the procurement strategy and choice of procurement route and other areas around how we can ensure maximum competition in the tender process and how we can develop the pricing schedule(s) to enable clarity, transparency and fairness, whilst supporting Members to achieve best value.
Please confirm your attendance to the meeting no later than 12:00 Wednesday 15th April by responding through our tendering portal providing contact details to enable provision of an invite to the session.


Award value: 175000000