Public procurement notice: Contract Notice
Published: 2016-01-28
Buyer: Environment Agency
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 31000000 | 44300000 | 50530000 | 51100000 | 71300000
Estimated value: 18000000 GBP
Submission deadline: 2016-02-29
Award criteria: The most economic tender

Technical requirements: Anglian and Midlands Mechanical, Electrical, Instrumentation, Control and Automation (MEICA) Framework (AMMF2).
The Environment Agency works with people and communities across England to protect and improve the environment in an integrated way. We provide a vital incident response capability. As part of this role, the Agency needs to maintain its Flood and Coast Risk Management (FCRM), Navigation and other sites and assets.
This requirement is for a framework to deliver Mechanical, Electrical, Instrumentation, Controls and Automation (MEICA) services including:
Planned Preventative Maintenance (PPM), Reactive Maintenance (RM) and ad-hoc Project Works (PW) for FCRM operational assets.
The framework is split into 2 lots. Lot 1 delivers Mechanical and Electrical (MandE) services, and Lot 2 delivers Instrumentation, Control and Automation (ICA) services.
The framework will be awarded for an initial period of 2 years with options to extend at the Environment Agency's discretion for up to a further 2 years.
Each economic operator to be jointly and severally liable for performance of the contract / framework.
Evidence of economic and financial standing and technical competence will be required; each applicant will be required to complete a Supplier Selection Stage on the Environment Agency's tendering portal as detailed in the tender documents.
There are 7 sub-lots available in Lot 1: 3 within the Midlands region; 4 within the Anglian region. Lot 2 will be awarded to 1 supplier only. We reserve the right to negotiate with the top 10 ranked suppliers.
Please Note — This framework is being procedured under The Public Contracts Regulation 2015. In relation to IV.1) the type of procedure is the ‘Competition with Negotiation’ (Regulation 29). However, the Agency may award the framework on the basis of the initial tenders without negotiation, and reserves the possibility of doing so in accordance with Regulation 29(15). — Please Note: This exercise shall be conducted using ProContract: The Environment Agency's eSourcing portal provided by Due North. Candidates shall only be considered by registering their expression of interest on our portal at www.sell2ea.co.uk — Guidance: Click on the ‘Suppliers click here’ link and the Register Free on the portal. Login to the portal with the user-name/password then find this opportunity in the Search Latest Opportunities area and click on the relevant hyper-link relating to this contract. Those published in this area are opportunities open to any registered supplier. Once in the opportunity click the Register Interest button at the bottom of the page. This will then inform the buyer that you have registered an interest and you will receive confirmation of this via a system generated-mail. This is the only way expressions of interest can be registered. Any expressions of interest submitted outside of ProContract will not be considered and shall not be responded to. You may contact the named person for information regarding the contract opportunity but for all portal issues click on the Support area on the supplier registration page. Please Note: The deadline for Selection Stage is 14:00 on Monday 29.2.2016. Suppliers must submit their completed ‘Selection Stage Response Form’ by 14:00 Monday 29.2.2016 accordingly. — For Information: The Environment Agency is undertaking the procurement of the South East MEICA Framework (9WAL-G23EAE) and South West MEICA Framework (9TSC-C8YVBT) concurrently to this requirement within a staggered timetable. — Right To Cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary. — The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.— Other Contracting Authorities: This framework is primarily intended to meet the needs of the Environment Agency. The Environment Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non departmental public bodies and others (The Defra Group). The Environment Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs The successful bidder(s) may also be required to provide the services to local authorities in England and Wales. A full list maybe found at: http://local.direct.gov.uk/Data/ Similarly, the successful bidder(s) may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Natural Resources Wales, Forestry Commission Scotland, or Forestry Service Northern Ireland. The successful bidder(s) may also be required to provide the services to Central Government departments, executive agencies and other NDPBs. Full lists can be found at: https://www.gov.uk/government/organisations and https://www.gov.uk/government/publications/public-bodies-2014
Standstill: The Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

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