Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2022-01-19
Buyer: SYKEHUSINNKJØP HF
Country: NO
Contract type: Supplies
CPV classification: 48151000 | 48219300 | 48311000 | 48700000 | 48781000

Technical requirements: Sykehuspartner HF is in the planning phase of a procurement process for a new quality system for seeing to steering documentation and compliance. Before the actual contest, Sykehuspartner HF would like to invite suppliers to one-to-one meetings in order to strengthen our knowledge of what functionality is available in the market (off-the-shelf SAAS systems).
Sykehuspartner HF has grown out of its internal quality system and is considering to procure a system that will give managers and employees a better and more available overview of how we manage, work, and see to compliance. We would like to procure the system as a continuing service procurement (SAAS).
Sykehuspartner HF provides services within ICT, project, logistics, and HR for all the hospitals in Helse Sør-Øst. Sykehuspartner HF is owned by the regional health company Helse Sør-Øst RHF. By combing knowledge on the health sector with technology competence, Sykehuspartner can provide future-orientated and efficient systems that contribute to health personnel being able to concentrate on their main tasks.
Sykehuspartner HF is a large and complex organisation that provides very many different services and systems to 14 different health trusts and foundations in Helse Sør-Øst.
Approx. 1 million messages per 24 hours/12 messages per second are transferred between systems, users, health trusts, doctor surgeries, and municipalities.
A new system for steering documentation and compliance must be able to document and present relevant steering documentation for the correct user groups in a simple and clear way. The content will be, for example, national and regional guidelines, compliance with laws and rules, internal policies and standards, process descriptions, role descriptions, organisation, and authorities, routines, templates, check lists, etc.
The system must contribute to Sykehuspartner HF compliance with the requirements for good management and control. The system must also support current and future certifications that typically have requirements that policies, processes, and routines must be documented and that this documentation must be under management and control.
The organisation and structuring of the documentation and the set-up of the system must support the need for documenting and presenting steering documentation in future forms of interaction, with an increased degree of service orientation and cooperation with external actors. This involves, amongst other things, being able to see to:
Sykehuspartner HF's need for support for handling deviations, audits, and risk management is covered by other systems. The system does not need to support archiving in accordance with the Archive Act.
Before a procurement is made, Sykehuspartner HF would like to strengthen its knowledge on what functionality is available in the market to see to the above-mentioned needs, as well as how the market looks at future needs and systems for quality systems, steering documentation, and compliance.
We are therefore inviting suppliers who would like to present their systems and relevant functionality to one-to-one meetings that will last for one hour.
We envisage that the meetings will be held on Temas in the first half of February. Please register your interest via the communication module in Mercell, with your name, telephone number, and email address by latest 26 January at 09.00 so that we can contact you to agree on a time.