Public procurement notice: Contract Notice
Published: 2017-06-15
Buyer: The European Patent Organisation (EPO) acting through the European Patent Office
Country: DE
Region: Agglomeratie 's-Gravenhage
Contract type: Services
Procedure: Open procedure
CPV classification: 72260000: Software-related services
Submission deadline: 2017-08-22
Award criteria: The most economic tender

Technical requirements: The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
The EPO uses the SFIA Reference Framework Version 5 to define the level of skill and experience required to perform specific consulting requirements.
Within 30 days of acceptance of deliverables, if any, and receipt of the invoice in the correct form.
The Contractor's site and the EPO's sites in Rijswijk (NL), Munich (DE), Berlin (DE) and Vienna (AT).
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
The bid shall be submitted in 1 original with price information (the offer form) and 1 copy, to be filed on data carrier, in searchable PDF format without price information.
If several bidders submit a joint bid, they must be jointly and severally liable for the performance of the obligations under the contract. A declaration to this effect, duly signed by all members of the grouping and appointing a representative that is authorised to act on behalf of all members, must be submitted with the bid.
Bids from bidders who do not fulfil the selection criteria stated in the Procurement Documents and/or whose circumstances are such as to seriously call into question their financial and professional reliability (see Article 2 of the General Conditions of Tender, available under www.epo.org) will not be considered for contract award.
Bidders' know-how, capacity and reliability to fulfil the contract will be assessed on basis of the information and evidence submitted in reply to the questionnaire in Annex 1 to the General Conditions of Tender and any additional questionnaire(s) included in the Procurement Documents.
A framework agreement will be awarded to the bidders whose bids are the most economically advantageous
The Technical evaluation will be based on the bidders' responses to the Technical Conditions through their answers to the questionnaires as well as the bidders' response to the sample Requests for Offer included in the Procurement Documents.
Financial aspects include the (maximum) hourly rates offered, possible discounts and the fixed prices offered in response to the sample Requests for Offer included in the Procurement Documents.
Please note that this is a tender for framework agreements with several contractors. The EPO intends to conclude framework agreements with 9 contractors for Lot 1 (Strategic and General Consultancy), with 6 contractors for Lot 2 (Technical Consultancy), with 3 contractors for Lot 3 (Enterprise Architecture), with 6 contractors for Lot 4 (Solution Architecture) and with 5 contractors for Lot 5 (Operational Services) and with 5 contractors for Lot 6 (IT Service Management), provided that sufficient bidders are eligible for the award of a framework agreement.
DE-München: Vermittlung von Beratung und Managed Services für der EPO relatiert an IT (Rahmenverträgen)