Public procurement notice: Contract Notice
Published: 2025-10-28
Buyer: TenneT TSO GmbH
Country: DE
Region: DE242
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72000000
Estimated value: 1 EUR
Submission deadline: 2025-11-24

Technical requirements: As part of the re-tendering process for TenneT’s Content Collaboration Platform, Lot 2 encompasses a multi-vendor framework agreement focused on the integration, implementation, configuration, migration, and support of platform functionalities tailored to TenneT’s infrastructure project needs. The present tender focuses primarily on TenneT’s German operations. As beneficiaries under the SaaS Agreement, Dutch TenneT operations may optionally draw from the services that are subject hereof.  

With the re-tendering of the current Content Collaboration Platform, TenneT is aiming to continue achieving a single source of information for all documents generated in infrastructure projects and managing the supplier collaboration (external collaboration) regarding the exchange and management of documents and additional data. The targeted system is facilitating and capturing the complete project lifecycle in addition to providing auditable documentation and information throughout the organization. 

The tender procedure is divided into two lots, which will be tendered in sequence in two different tenders:
Tender 1 [Lot 1] "CDE - Collaboration-Platform for Document and Data Exchange": includes the platform provisioning, development, deployment (Implementation), initial customization and configuration, platform interfaces as well as maintenance and support of the platform and – as a proof of concept and for purposes of a successful transition – the migration of TenneT metadata as well as existing construction projects from the current to the new platform. This tender has been completed. The awarded solution is provided by ThinkProject.
Tender 2 [Lot 2]: "CDE – Multi-Contractor Integration": includes intergration and implementation services associated with the platform and comprises subsequent configuration, customization and consulting services in relation to the Content Collaboration Platform. The Lot 1 Provider must always collaborate pro-actively and in a constructive manner with any Lot 2 Contractor(s), e.g. providing access, support and knowledge transfer regarding the platform and implementing technically necessary changes within Lot 1 where mutually agreed with or commissioned by TenneT. Lot 2 will be tendered subsequent to the award of Lot 1. 

Performance Scope Lot 2
The Lot 2 providers selected during the selection phase must be qualified for the following service areas within the framework of the mini competitions and be able to obtain contracts in these areas: 
 
Business Support for CDE Initiatives and Projects 
The contractor shall provide advisory and operational support for departments and project teams in the context of CDE utilization, in particular: 
Advising on methodological and operational use of CDE platforms in project environments 
Supporting data migration processes (e.g., from legacy systems) 
Assisting with platform configuration and workflow optimization 
Developing and maintaining structured knowledge management tools (e.g., CDE user guides, training materials, FAQs) 
Facilitating workshops to gather and refine user requirements  

Design, Development, and Implementation of Non-Standard Changes 
This service domain includes support in extending the functional scope of the CDE platform beyond its standard features: 
Designing and specifying customized solutions (e.g., plug-ins, tailored workflows) 
Developing enhancements, interfaces, and automation features 
Supporting innovation initiatives, e.g., through prototyping of new digital tools 
Providing comprehensive technical and user documentation 
Performing quality assurance and testing of developed components 

Integration support for non-standard changes  
The contractor will provide technical and conceptual support for integrating enhancements into the existing CDE ecosystem: 
Designing and executing system integration concepts (e.g., CDE ↔ third-party systems) 
Developing and maintaining interfaces (e.g., REST, SOAP, file-based) 
Conducting system, integration, and regression testing 
Monitoring and issue resolution during and after go-live 
Preparing technical operations documentation (e.g., monitoring and handover guides) 

Project execution 
The contractor shall support the delivery of CDE-related (sub-)projects, including: 
 
Providing project management services (e.g., project office, timeline planning, reporting, risk management) 
Conducting requirement analysis and scope definition with business stakeholders 
Coordinating internal and external implementation partners 
Reporting to project leadership or steering committees 
Supporting change and rollout management measures 

For more details please see "L2 - C11 - Summary of Requirements" and "L2 – N01 – Annex 01 – Service Description" (will be sent after signing the NDA). 

Both tenders/lots are evaluated and awarded independently of each other.
This publication refers only to Tender 2 [Lot 2].

Procedural note
A detailed service description and other documents relevant to the procedure will be provided after signing an NDA. You will find the NDA in question 1.15.
Please send it to us signed via the Mercell messaging function.
The tender is being conducted in accordance with SektVO in a negotiated procedure with competitive participation.
"Average annual turnover generated in the subject of collaboration software (globally) for the period 2022–2024. 

This figure can be submitted either as an absolute value in euros (EUR), or as a ratio/percentage of the total turnover (globally) during the same period."
"Average annual turnover generated in the subject of collaboration software (in Germany) for the period 2022–2024. 

This figure can be submitted either as an absolute value in euros (EUR), or as a ratio/percentage of the total turnover (in Germany) during the same period."
Financial Ratio worldwide (Debt / EBITDA) 2024. The candidate must provide the net-debt-to-EBITDA ratio, which measures the company's financial leverage by comparing its total net debt to its earnings before interest, taxes, depreciation and amortization (EBITDA)
Number of employees in the subject of collaboration software worldwide in 2024

Eligibility requirements: "Average annual turnover generated in the subject of collaboration software (globally) for the period 2022–2024. 

This figure can be submitted either as an absolute value in euros (EUR), or as a ratio/percentage of the total turnover (globally) during the same period."
"Average annual turnover generated in the subject of collaboration software (in Germany) for the period 2022–2024. 

This figure can be submitted either as an absolute value in euros (EUR), or as a ratio/percentage of the total turnover (in Germany) during the same period."
Financial Ratio worldwide (Debt / EBITDA) 2024. The candidate must provide the net-debt-to-EBITDA ratio, which measures the company's financial leverage by comparing its total net debt to its earnings before interest, taxes, depreciation and amortization (EBITDA)
Number of employees in the subject of collaboration software worldwide in 2024
"Number of employees in the subject of collaboration software in Germany in 2024

This figure can be submitted either as an absolute value, or as a ratio/percentage of the total number of employees (in Germany) during the same period."
The bidder holds an insurance certificate that covers a damage of 1.250.000 EUR per event for general and professional liability and a total amount of 2.500.000 EUR per year
The applicant confirms that employees intended to be deployed for direct written or verbal contact with Tennet — whether on-site at TenneT's locations or via remote access — will possess English and German language skills at a minimum level of B2 according to the Common European Framework of Reference for Languages (CEFR) or an equivalent standard.
The applicant confirms that all data processing and storage activities related to the performance will take place exclusively within the European Economic Area (EEA).
The applicant holds a valid ISO 27001 certification for its information security management system (ISMS).
The applicant confirms the ability to ensure on-site services at TenneT's locations in Germany and the Netherlands (Bayreuth, Hannover, Lehrte, Arnheim).