Public procurement notice: Contract Notice
Published: 2019-04-05
Buyer: Department of Justice — Police Service of Northern Ireland
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 72000000
Estimated value: 8000000 GBP
Submission deadline: 2019-05-03
Award criteria: The most economic tender

Technical requirements: 1) A Mobile Application Development Platform (MADP) platform which includes Rapid Mobile Application Development (RMAD) tools hosted within the Authority’s infrastructure;
2) Professional services to develop and deploy a replacement for the Authority’s existing mobile application suite;
3) Training for Authority users in all aspects of the MADP platform, RMAD tools and use/re-use of the solution developed applications (ref point 2).
1) A Mobile Application Development Platform (MADP) platform which includes Rapid Mobile Application development (RMAD) tools hosted within the Authority’s infrastructure;
2) Professional services to develop and deploy a replacement for the Authority’s existing mobile application suite;
3) Training for Authority users in all aspects of the MADP platform, RMAD tools and use/re-use of the solution developed applications (ref point 2).
The contract will have 3 options to extend (subject to the terms of the contract and the performance of the successful economic operator) for 24 months each followed by a final option to extend for 12 months.
The Contracting Authority reserves the right to award the contract following submission of initial tender responses and the right to down-select economic operators following each round of negotiations.
— to down-select economic operators following each round of negotiations. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion).
— to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any stage,
— to change the basis of, the procedure and the timescales set out or referred to in the procurement documents,
— to require an economic operator to clarify its SQ or tender response in writing and/or provide additional information,
Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the economic operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time.  No legally binding contract shall arise (and an economic operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the contract has been confirmed by the Contracting Authority. Economic operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them. The figure indicated in II.1.5 represents an estimated contract value 9 000 000 GBP. II.2.4. details the calculation for this estimation. This reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Contracting Authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and the contract may be terminated. The issue of a notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the notice.
The Contracting Authority will comply with the requirements of the Public Contracts Regulations 2015 (as amended) and, where applicable, will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all economic operators. This contract will not be awarded in lots as a single supplier is required.


Award value: 8000000