Public procurement notice: Contract Award Notice
Published: 2020-10-06
Buyer: Danish Defence Acquisition and Logistics Organization
Country: DK
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72421000
Estimated value: 17728600 DKK
Award criteria: Lowest price

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The services which are further specified in Appendices A and C consist of development, implementation and maintenance of an internet-based booking system for DALO’s Pool vehicles including electronic car sharing equipment for the pool vehicles. With the booking system DALO’s users shall be able to carry out booking, lending and return of the pool vehicles. The booking system must provide DALO with access to relevant data concerning the bookings. The booking system must handle the pool vehicles with a minimal consumption of DALO’s resources. The suppliers developed booking system will replace DALO’s current booking system and electronic car sharing equipment for the pool vehicles. The supplier must expect an ongoing development and implementation period where both the existing booking system and the suppliers booking system are in use. In the this period the electronic car sharing equipment will be installed/un-installed in the pool vehicles.
The Danish Defence Acquisition and Logistics Organization (DALO) is in charge of entering a framework agreement. The services which are further specified in Appendices A and C consist of development, implementation and maintenance of an internet-based Booking System for DALO’s Pool vehicles including electronic car sharing equipment for the pool vehicles.. With the booking system DALO’s users shall be able to carry out booking, lending and return of the pool vehicles. The booking system must provide DALO with access to relevant data concerning the bookings.
1) Option on a Helpdesk which shall be available for all users 24/7/365 in relation to the booking and use of pool vehicles.
— that a division of the framework agreement would not ensure a sufficient competition in the current market.
The tenderer and, if relevant, the participants in the group of entities or/and entities on which the [tenderer/candidate] relies on, must use the electronic version of the ESPD available at ETHICS’ web portal. The ESPD shall be fulfilled and submitted at ETHICS’ web portal in accordance with the instructions given by ETHICS.
Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. If a tenderer relies on the capacity of other entities, cf. section III.1.2) and III.1.3), the tenderer shall upon request provide statements of support or other documentation proving that the tenderer has access to the necessary economic and financial standing and/or technical and professional capacity, and that the entity referred to has a legal obligation to the tenderer. If such documentation is not provided, DALO cannot consider the economic and financial standing and/or the technical and professional capacity of the other entity or entities. DALO has prepared a template to be used to confirm the legal obligation which is available at ETHICS. DALO strongly encourages the tenderers to use this form. However, it is emphasized that it is the sole responsibility of the tenderer that the information provided fulfils the requirements
DALO shall exclude a tenderer from participation in the procurement procedure, if the tenderer is subject to one of the compulsory grounds for exclusion in §§ 135 and 136 of the said Act unless the tenderer has provided sufficient documentation that tenderer is reliable in accordance to § 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in § 136 of the said Act.
For further information regarding this procurement, please see the enclosed document ‘Additional information to Contract Notice’.
Regarding section II.1.5): the estimated value of the framework agreement is kr. 40-60 million. The reason for the interval stated is the uncertainty regarding the actual value of the framework agreement. Hence, the lower limit of the interval constitutes DALO’s most qualified estimate of the actual value of the framework agreement at the present moment, while the upper limit of the interval constitutes the expected maximum value of the framework agreement in its duration.
Pursuant to the Danish Consolidation Act No 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with § 7(2) of the Act on the Complaints Board for Public Procurement be filed with the Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union. The time limit is calculated from the day after the publication date.
2) 30 calendar days starting the day after the contracting authority has notified the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a Dynamic Purchasing System, provided that the notification includes an account of the reasons for the decision.
3) 6 months after the contracting authority has entered into the framework agreement starting the day after the contracting authority has sent notification to the candidates/tenderers involved, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included an account of the reasons for the decision.


Winner: Fleet Complete ApS
Award value: 17728600
Number of bids: 3