Public procurement notice: Prior Information Notice With Call For Competition
Published: 2016-05-11
Buyer: Notting Hill Home Ownership
Country: UK
Region: LONDON
Contract type: Works
Procedure: Restricted procedure
CPV classification: 44111000 | 44163112 | 44220000 | 45112700 | 45233141: Road-maintenance work
Estimated value: 4000000 GBP
Submission deadline: 2017-04-30
Award criteria: The most economic tender

Technical requirements: Notting Hill Housing's (NHH) Leasehold Team are inviting suppliers experienced in delivering minor maintenance projects to join NHH's Approved List, which will be managed through Construction Line
Leasehold specialise in providing a service to NHH's homeowners and managing the communal and external areas of the buildings. NHH's responsibility for these units extends to maintaining the non-residential areas of the property and does not include works within the tenant's property. The scope of works for this Approved list is restricted and only includes, undertaking ad-hoc repairs, making good works, repairs to faulty fixtures
This Notice is to last 12 months from the date of publication and includes all minor building works projects. The combined value is less than 4 000 000 GBP per annum across 2 300 properties. Most projects is estimated to be less than 15 000 GBP.
The specific works that may be procured under this Approved List cannot be clearly defined at this stage, however the nature and types of works that may be required are summarised below:
Construction Work, Building Construction Work, Repair and Maintenance Services, Building Services Maintenance (M & E), Electrical Installation and Maintenance Services, Building (General), Building Refurbishment
Building Repairs And Improvements, Building (Design and Construct), Painting and Decorating (General), Joinery, Doors, Windows (Pvcu), Glazing, Roofing, Tiling (Wall), Brick And Blockwork, Plumbing, Flooring (General), Scaffolding, Asbestos Removal/Treatment, Site Clearance, Landscaping, Fencing, Building (Multi Storey Car Parks) to include maintenance, Building Services Planned and Reactive Maintenance, Drainage, Fire Protection, Insulation Work (Building), Locksmiths, Partitions, Plastering, Road Maintenance (Minor Works), Listed Building Work.
This Approved List will provide a robust record of potential Suppliers considered capable of carrying out building work to a satisfactory standard.
This PIN has been issued in order to transparently advertise the opportunities to the market. The total value of works commissioned by NHH's Leasehold Team, does not exceed a combined value of 4 000 000 GBP per annum, however should the combined value exceed 4 000 000 GBP per annum, NHH will undertake a formal tendering exercise in line with the Public Contracts Regulations (PCR) 2015.
This Approved List in itself is therefore not a contract; contracts are only formed when works are called-off under this Approved List for Minor Maintenance Works. The terms and conditions for all works placed can be found at: http://www.nottinghillhousing.org.uk/about-us/business-with-us
To join the Approved List, experienced Suppliers need to register their organisation on Construction Line. As part of the registration process, Suppliers will need to complete a PAS91 Pre-Qualification Questionnaire (PQQ), in line with the requirements of the PCR 2015, including any supporting documentation to complete their application. Further information can be found at: http://www.constructionline.co.uk/static/PAS91/Whatispas91.html#.VyxJAGZwaUk
If Suppliers are already registered with Construction Line, they need only register their interest within NHH's Approved List. There will be no need to complete the full PQQ — simply supply their Construction Line membership number. Suppliers already registered with Construction Line should, however, confirm the information held by Construction Line on their company is accurate and that they are registered for the correct work categories and values relating to the Approved List work categories that they are applying for.
All Suppliers who meet the selection criteria and pass the PQQ will be admitted to the Approved List. There will be no limit on the number of Suppliers that may join the Approved List for each work category. New Suppliers can also apply to join the Approved List at any point during its lifetime.
Notwithstanding Section IV.1.1) Type of procedure: a call-off contract will be placed following a competitive tendering exercise whereby NHH will select suitable Suppliers from the Approved List, before issuing a Request for Quotation (RFQ). This RFQ will include the scope and full description of the works required, including the timeframe for when the works must be completed by. All responses received will be considered by the appropriate Leasehold team member to identify the most appropriate Supplier.
NHH will not be issuing any further notices within the OJEU in respect of the opportunities described in this PIN. This includes any OJEU Notice or Contract Award Notices for works estimated to be under £25,000.
The Approved List places no obligations on NHH, including any parent undertaking of Notting Hill Housing Trust or Notting Hill Home Ownership and any subsidiary undertaking of Notting Hill Housing Trust including any of its associated groups, now or in the future, to procure any building works.


Award value: 4000000