Public procurement notice: Contract Notice
Published: 2016-06-18
Buyer: Trøgstad municipality
Country: NO
Region: Østfold
Contract type: Works
Procedure: Open procedure
CPV classification: 45000000: Construction work | 45200000: Building and civil engineering work | 45211000: Construction work for multi-dwelling buildings | 45215200 | 45215210
Estimated value: 60000000 NOK
Submission deadline: 2016-08-26
Award criteria: The most economic tender

Technical requirements: Trøgstad municipality shall construct 24 flats for persons with a need for 24 hour health and welfare services in the centre of Skjønhaug in Trøgstad. The building shall have 2 housing wings of 3 storeys, with 12 residential units in each wing. The flats shall be organised as a housing cooperative.
All those who would like to participate in the site inspection must register with the project manager with their full name and company by 20.6.2016.
Trøgstad municipality shall construct 24 flats for persons with a need for 24 hour health and welfare services in the centre of Skjønhaug in Trøgstad. The building shall have 2 housing wings of 3 storeys, with 12 residential units in each wing. The flats shall be organised as a housing cooperative.
A municipal joint building shall be constructed between the two wings with flats, which shall include a day and activity centre over 2 storeys, with the main entrance at street level on the 2nd floor. The building's 3rd floor shall include a base for home based services as well as mental health and a drugs and alcohol team. All 3 floors in the municipal part are to be connected together around an open room with skylights and an open stairway.
The building shall be established for persons with a need for 24 hour health and welfare services and therefore uniform design has a particularly large focus. The flats shall be adapted for the use of various aids, depending of the residents' needs. The flats are to be established as screened units, with access from the gallery and a recessed veranda.
The terrain on the site where the project shall be constructed has different levels and this is being exploited by the 2nd floor being established so that there is step-free access from street level and into the building. The building's 1st floor is at ground level in relation to the site's garden areas.
The housing on the 1st floor in the flats wing towards Parkveien is reserved for persons with cognitive disabilities and a screened outside area shall be established for these flats. The outside area shall be inviting and suitable for spending time in and it shall be developed with, amongst other things, areas for boccia and ball games.
The project shall be financed with a grant from the Housing Bank of Norway and the project shall be constructed in accordance with the current requirements and guidelines from the Housing Bank of Norway.
An appropriate, safe and good execution of this project is of great importance for all involved parties.
The project shall be carried out as a turnkey contract and tenders shall include the complete work and engineering design services and delivery in accordance with the project's tender documentation. The turnkey contractor shall use competent consultants for the engineering design services. The turnkey contractor shall, in their tender, include sufficient time and resources for the necessary engineering design services from the project start to the completion of the project.
Trøgstad municipality's contract provisions also include a requirement that Norwegian turnkey contractors and sub-suppliers, who shall carry out work in Norway in accordance with this contract, shall be affiliated with a publicly certified apprenticeship scheme by the start of the contract work, if such a scheme exists for the discipline included in the contract. The turnkey contractor shall, when the contract is to be signed, present documentation stating that the company is a publicly certified teaching company or documentation stating that this obligation will be fulfilled by the start of the contract work at the latest. The lower age limit for work on Skjønhaugenga welfare flats is 18 years.
The tenderer must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT).
— Tax certificates, not older than 6 months calculated from the tender deadline. A joint certificate for tax, payroll tax and VAT can be ordered and obtained in Altinn.
— Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for finance.
Filled in and signed HSE self-declaration in accordance with the Public Procurement Regulations. Please use the attached template, see annex A.

Eligibility requirements: Requirement: The tenderer must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT). Documentation: For Norwegian tenderers: — Tax certificates, not older than 6 months calculated from the tender deadline. A joint certificate for tax, payroll tax and VAT can be ordered and obtained in Altinn. For foreign tenderers: — Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for finance. Requirement: The tenderer must fulfil Norwegian HSE requirements for work that is carried out in Norway. Documentation: Filled in and signed HSE self-declaration in accordance with the Public Procurement Regulations. Please use the attached template, see annex A. Requirement: The interested party shall document that the enterprise is legally established. Documentation: Norwegian contenders: Company Registration Certificate. Foreign tenderers: Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established. Requirement: Tenderers shall have sufficient financial strength to comply with the contractual obligations. Documentation: The tenderer's Annual Financial Statement including notes with the Board's and the auditor's reports from the last three years. Completed form; Annex 1 — Financial key figures. Financial strength will be evaluated in relation to turnover, solidity and liquidity. The recommended levels are a guideline and a basis for judgement by the contracting authority. — Turnover not less than NOK 100 million per annum. — Solidity; i.e. an equity share greater than 30 % — Degree of liquidity 1; i.e. short term liquid assets over short term debt ought to be greater than 2. If the annual accounts for the last year are not finished before the tender deadline expires for this competition, the preliminary annual accounts for the last year shall also be attached. The Contracting Authority reserves the right to carry out a credit assessment from a credit assessment company. The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. Requirement: The tenderer must have adequate implementation ability. Documentation: A short, general description of the company shall be given, including: — An account of the company's business concept and core competencies related to the scope of the delivery. — An overview of the company's history, organisation and ownership, as well as a description of the current business activities. — Description of how the service provider is organised for the execution of this contract. — An account shall be given as to how the tenderer will ensure sufficient capacity for this assignment. A manpower plan for the assignment shall be presented, amongst other things, which shows the number of the tenderer's own employees, hired staff, sub-suppliers etc. Information shall be provided of ongoing projects that can affect the available and offered capacity. — Qualifications/competence equivalent to development class 3 is required in the certification disciplines. — Short overview showing that the tenderer has the necessary competence to fulfil the assignment. The information shall be entered into annex 2 — Competence Matrix. — A concise description of the overall quality assurance system that the supplier will apply in carrying out this contract must be given. — Tenderers must have procedures in place to carry out the assignment in an environmentally appropriate manner. The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. Requirement: Tenderers shall have the necessary experience from assignments with a transferable value as regards size/extent and degree of difficulty. Documentation: At least 3 certificates from similar deliveries in the last 5 years. Older projects can also be assessed. The certificates should be signed or confirmed in writing by the Contracting Authority for the different deliveries, and as a minimum shall include: — A brief description of the delivery. — Time of execution. — Scope of delivery in monetary amount. — Name, and telephone number of the reference person at the Contracting Authority. Tenderers shall submit a list of at least 5 relevant assignments with a description in accordance to the points listed below. The Contracting Authority must have the possibility to contact the contact persons who are listed. The information is to be entered into annex 3 — Reference Projects.
Requirement: Tenderers shall have sufficient financial strength to comply with the contractual obligations. Documentation: The tenderer's Annual Financial Statement including notes with the Board's and the auditor's reports from the last three years. Completed form; Annex 1 — Financial key figures. Financial strength will be evaluated in relation to turnover, solidity and liquidity. The recommended levels are a guideline and a basis for judgement by the contracting authority. — Turnover not less than NOK 100 million per annum. — Solidity; i.e. an equity share greater than 30 % — Degree of liquidity 1; i.e. short term liquid assets over short term debt ought to be greater than 2. If the annual accounts for the last year are not finished before the tender deadline expires for this competition, the preliminary annual accounts for the last year shall also be attached. The Contracting Authority reserves the right to carry out a credit assessment from a credit assessment company. The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc.
Requirement: The tenderer must have adequate implementation ability. Documentation: A short, general description of the company shall be given, including: — An account of the company's business concept and core competencies related to the scope of the delivery. — An overview of the company's history, organisation and ownership, as well as a description of the current business activities. — Description of how the service provider is organised for the execution of this contract. — An account shall be given as to how the tenderer will ensure sufficient capacity for this assignment. A manpower plan for the assignment shall be presented, amongst other things, which shows the number of the tenderer's own employees, hired staff, sub-suppliers etc. Information shall be provided of ongoing projects that can affect the available and offered capacity. — Qualifications/competence equivalent to development class 3 is required in the certification disciplines. — Short overview showing that the tenderer has the necessary competence to fulfil the assignment. The information shall be entered into annex 2 — Competence Matrix. — A concise description of the overall quality assurance system that the supplier will apply in carrying out this contract must be given. — Tenderers must have procedures in place to carry out the assignment in an environmentally appropriate manner. The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. Requirement: Tenderers shall have the necessary experience from assignments with a transferable value as regards size/extent and degree of difficulty. Documentation: At least 3 certificates from similar deliveries in the last 5 years. Older projects can also be assessed. The certificates should be signed or confirmed in writing by the Contracting Authority for the different deliveries, and as a minimum shall include: — A brief description of the delivery. — Time of execution. — Scope of delivery in monetary amount. — Name, and telephone number of the reference person at the Contracting Authority. Tenderers shall submit a list of at least 5 relevant assignments with a description in accordance to the points listed below. The Contracting Authority must have the possibility to contact the contact persons who are listed. The information is to be entered into annex 3 — Reference Projects.