Public procurement notice: Contract Notice
Published: 2021-03-16
Buyer: Bergen Kommune — Innkjøp konsern
Country: NO
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34136000 | 50100000 | 50111000: Fleet management and maintenance services
Estimated value: 220000000 NOK
Submission deadline: 2021-04-14
Award criteria: The most economic tender

Technical requirements: Bergen Municipality's framework agreement for leasing vehicles expires in summer 2021 and a new framework agreement is needed. This contract is for leasing new vehicles in the contract period, and for the administration of the municipality's entire fleet, including vehicles that were not procured under the contract or previous equivalent contracts, and the municipality's self-owned vehicles.
Administration of the vehicle fleet including, amongst other things, ordering new vehicles, administration of fuel cards, service, maintenance, repairs, replacement vehicles for breakdowns, damage regulation, insurance, tyre hotel, toll money scheme, sale/disposal of vehicles, comprehensive reporting to Bergen Municipality and the operation of a database with all the necessary information. Furthermore, advice and input for developments in the vehicle area — including appropriate organisation of the municipality's total transport needs that must be covered by vehicles.
The municipality's total vehicle fleet consists of approx. 900 vehicles in all classes and types, however mostly vehicles with a permitted total weight of up to 3.5 tonnes. The contract that will be signed will also apply for the administration of vehicles that were not procured under the contract or previous equivalent contracts, including the municipality's self-owned vehicles (for example, fire engines, other special vehicles).
The municipality aims to reduce its vehicle fleet in the contract period in accordance with political environmental ambitions. It is very difficult to estimate the size of the reduction. Around the same time that this contract is signed, Bergen Municipality will enter into one or more contracts for car sharing services. Car sharing will replace some leased vehicles.
Documentation: tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established.
Documentation for Norwegian tenderers: the contracting authority will check tenderers' financial situation from DIFI's eBevis, Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and can obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines for how tenderers can supplement available information if they wish to do so.
Documentation for foreign tenderers: tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.
The experience must be from assignments of an equivalent complexity as the services requested in this contest.
Documentation requirement: relevant experience is to be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. Information on this point is to be given in Mercell. Only the first five projects will be assessed if more than five reference projects are listed.

Eligibility requirements: Tenderers must be a legally established company. Documentation: tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established.

Award value: 220000000