Public procurement notice: Contract Notice
Published: 2021-03-05
Buyer: ARBEIDS- OG VELFERDSETATEN (NAV)
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48440000 | 48441000 | 48463000 | 48812000: Financial information systems | 72220000: Systems and technical consultancy services
Submission deadline: 2021-04-09
Award criteria: The most economic tender

Technical requirements: Qualification — Procurement of a System for Allocation, Budget, and Prognosis, and Follow-up of These
NAV currently doesn't have system support for allocation, budget, and prognosis processes, nor follow-up of these. Current processes for managing allocation, budget and prognosis are therefore carried out with the help of Excel and other Office tools.
NAV needs to procure a modelable budget and prognosis system that can support the total allocation, budget, and prognosis processes. The procurement of such a modelable system for allocation, budget and prognosis will make it possible to establish comprehensive and efficient end-to-end systems that both automatically and manually support the work with allocation, budget and prognosis in the entire agency.
Emphasis is put on the fact that tenderers can submit parallel pre-qualification applications. These are individual pre-qualification applications with the accompanying documentation that must be submitted separately.
The allocation, budget and prognosis processes, and their follow-up consist of a number of sub-processes and activities that have very varying structure and prerequisites, but that nevertheless have a strong need for exchange and coordination of data and information. Even if the financial data and figures are an important part, the processes also include work on goals, key figures, cost drivers and KPIs, and the associated reports on these.
The modelable system support must make it possible for NAV to develop, further develop, and maintain a number of best practice models (point solutions). Separately these will cover a small part of the allocation, budget and prognosis processes, but the establishment of strong connections between them will take care of the overall end-to-end processes. Furthermore it is a prerequisite that the set-up, configuration and maintenance can be carried out without programming, but instead in graphical interface with the help of formula and parameter settings.
In order to achieve this, NAV needs a standard cloud service system that is modelable and that includes, amongst other things, the following products and services.
— integrations and transfer of data, to and from both other cloud services and on-premise installations.
The contracting authority will scale up to 500 users from the start-up until the end of 2022. Furthermore, the contracting authority aims to scale up to 2000 licences during the contract period.
In addition, NAV needs assistance during the implementation of the system. It is therefore important that tenderers can provide a sufficient number of competent and relevant personnel.
NAV intends to build and develop its own competence in modelling, configuration, and administration of the system, and will, therefore, be responsible for the implementation of the system. However, in order to achieve this, we will require assistance from the tenderer in the form of expertise, technical competence and/or capacity, which ensures that the system can be used in the best possible way and that NAV's requirements for security, availability, monitoring, logging, and access control are met. After the implementation, assistance can be required from the tenderer when, and to the extent, there is a need for the maintenance and further development of the system.
The contract will then be renewed automatically for 1 (one) year at a time, unless 3 (three) months notice is given by the contracting authority before the renewal date.
The contracting authority will invite at least 3 and a maximum of 5 of the qualified tenderers to submit a tender, provided that there are a sufficient number of tenderers who are qualified. The selection of tenderers will be based on the degree of compliance with the following qualification requirements in point 2.4 of the qualification documentation:
Foreign Tenderers: certificate for registration in the Register of Business Enterprises as prescribed in the legislation of the country in which the tenderer is established.
If a tenderer believes that the credit rating will not provide an accurate picture, supplementary information is to be attached to the request for qualification.

Eligibility requirements: Requirement: Tenderers are required to be a legally established company. Documentation requirement: Norwegian tenderers: company registration certificate from the Brønnøysund Register Centre. Foreign Tenderers: certificate for registration in the Register of Business Enterprises as prescribed in the legislation of the country in which the tenderer is established.