Public procurement notice: Contract Notice
Published: 2018-12-19
Buyer: Triangle Housing Association Ltd
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 45210000: Building construction work | 45211000: Construction work for multi-dwelling buildings | 45215210 | 45300000 | 45453100
Estimated value: 7140000 GBP
Submission deadline: 2019-01-14
Award criteria: The most economic tender

Technical requirements: The Contracting Authority Triangle Housing Association Ltd, owns and manages nearly 1 000 general needs, sheltered and supported housing schemes in and around Northern Ireland. Their mission is to create strong and sustainable communities where people flourish and they are committed to making a positive difference to peoples' lives. The quality of the planned maintenance services they provide is therefore of paramount importance in ensuring customer satisfaction in the services they deliver. They are seeking to appoint a Provider to deliver planned and cyclical maintenance to the highest possible standards and who have a proven track record in the delivery of these services. The successful service providers must be able to show a commitment to providing effective services that provide value for money and demonstrate a commitment to addressing social inclusion.
The contract will be for 60 months commencing on or about the 1.4.2019 with an option to extend for a further 2 year.
Triangle Housing has nearly 1 000 homes at schemes throughout Northern Ireland, Triangle Housing is the preferred bidder for a stock transfer of 372 dwelling from the NIHE at Ballee.
The Contracting Authority is seeking to appoint a provider to provide planned and cyclical maintenance services to their various schemes located in Northern Ireland. The total property portfolio comprises general needs, sheltered, and supported housing schemes. The planned maintenance services include the renewal of kitchens and bathrooms, boiler upgrades, domestic and communal electrical works, cyclical external and communal redecoration and pre-decoration repairs, periodic servicing, testing, inspection, maintenance and renewal of controlled door entry, warden call and fire alarm and fire detection installations, emergency lighting and domestic and communal fixed wire testing, window and external door renewal and other repairs. The Contracting Authority reserves the right to add additional services of a similar nature throughout the duration of the Contract, subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Full details of all schemes that will receive maintenance services and which are to be included in the proposed contract are provided in the procurement documents. Units and schemes may be added or deleted both prior to tender and during the contract period in accordance with the development and acquisitions/disposals programme.
The proposed scope of the planned maintenance services will include the service providers undertaking the initial survey, design and tenants consultation processes for aspects of the service to be provided. Further comprehensive details of the scope of the planned and cyclical maintenance services is provided in the procurement documentation.
The service provider(s) must be able to show a commitment to providing effective services that provide value for money. The proposed contract period will be 60 months commencing on or about the 1.6.2018 all subject to provisions for earlier termination including a break clause and annual renewals based on meeting and maintaining key performance indicators.
The service provider(s) will be required to provide a customer focused service and show commitment to providing effective services that provide value for money to the Contracting Authority and their residents and must be responsive to achieve collaborative working practises, innovation and continuous improvement.
The contract will be based on the NHF 2011 Form of Contract 2011 (Rev 5:2018) (Planned Maintenance and Property Investment) incorporating aspects of the M3NHF Schedule of Rates: Planned Maintenance and Property Investment Version 7.1, and elements of the M3NHF Schedule of Rates Communal Mechanical and Electrical Works Version 7.1, M3NHF Schedule of Rates Asbestos Works, and M3NHF Schedule of Rates Disabled Adaptations
The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the service provider.
Bidders are advised that Triangle Housing have adopted the principles of Social Inclusion and BuySocialNI and require the economic operator to abide by these principles in the provision of employment and training opportunities to new entrant trainees and others.
KPI 5 Time: Periodic Servicing, Inspections and Testing to Communal Mechanical and Electrical Services completion times;
All documentation can be downloaded from https://etenders.rand-associates.co.uk, eTenders@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the “Portal”) for downloading/submission of tender
Documentation, and communicating requests for and responses to clarification. All requests for Procurement Documentation, communications and submissions of Tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on ETenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the Tender Documentation: TRIHAPM1
Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 14.1.2019. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the economic operators' responsibility to regularly monitor communications raised and issued through the portal. Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system. The identity of the economic operator seeking clarification will not be disclosed to other economic operators.


Award value: 7140000