Public procurement notice: Contract Notice
Published: 2023-10-24
Buyer: Patentstyret
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 72252000: Computer archiving services | 72311100 | 79995100 | 79996100 | 92512000
Estimated value: 10000000 NOK
Submission deadline: 2023-11-22
Award criteria: The most economic tender

Technical requirements: The Norwegian Industrial Property Office (NIPO), henceforth referred to as the Contracting Authority, shall carry out a media conversion of approx. 1100 shelf metres (Norwegian: hm) of paper archives. A part of the paper archive dates from before 1950, and must be arranged, listed, and handed over on paper.
The objective of the media conversion of the paper archive is to replace the paper originals with an adequate digital version, so that the paper originals can be destroyed after a quality assessment of the new digital original has been completed. It must be possible to deliver the archives in digital format to the National Archives in accordance with requirements given by the National Archives. Preparations shall also be made so that scanned material can be imported in the Norwegian Industrial Property Office's professional system SANT.
The scope includes packaging, transportation, storage, organisation, listing, media conversion to approved formats with correct metadata, as well as extraction, delivery and shredding.
Foreign companies: Proof that the company is registered in a professional register as determined by the law of the country where the tenderer is established.
Credit assessment based on the most recent accounting figures. The rating must be carried out by a credit rating agency with a licence to provide such service.
The contracting authority reserves the right to obtain credit rating information independently to the documentation submitted by the tenderer.
Good experience means that the tenderer has completed several similar assignments with good customer satisfaction.
The tenderer shall complete Annex 2 - "Referanser" ("References"). Description of the tenderer's three most relevant assignments in the last five years. The description must include a statement of the assignment value, dates and recipients (name, telephone number and e-mail address). It is the tenderer's responsibility to document relevance through the description.
The tenderer shall present a description of the workforce and the tools, machinery, materials, or technical equipment available to the tenderer for the execution of the assignment.
The contracting authority is, in accordance with §§ 5 – 7 of the Public Procurement Act, obliged to ensure its social responsibility in procurements. In this contract, there will be contract terms on the environment, human rights, payroll and working terms, and other social considerations.

Eligibility requirements: The tenderer must substantiate that the company is legally established. Norwegian companies: Company registration certificate Foreign companies: Proof that the company is registered in a professional register as determined by the law of the country where the tenderer is established. The certificate must not be older than twelve months from the deadline for receipt of tenders.

Award value: 10000000