Public procurement notice: Contract Notice
Published: 2017-06-16
Buyer: The Police and Crime Commissioner for Kent
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 30234000 | 48000000 | 48311000 | 48461000 | 48600000
Estimated value: 49000000 GBP
Submission deadline: 2017-07-17
Award criteria: The most economic tender

Technical requirements: Kent Police wish to procure a digital asset management system to store, analyse, and share digital assets such as images, videos, audio clips and documents.
Kent Police wish to procure a digital asset management system to store digital assets from a number of sources, including (without limitation): CCTV, body-worn video, smartphones, dash cameras, digital interviews, photographs, phone calls, crime scene material, Serious Collision Investigation Unit material, annotated maps, and documents.
The system must interface with a number of other pieces of police software, such as Athena and Niche.
The system must have analytic capabilities to identify digital assets that may be related and identify individuals and objects in images.
The system must be capable of sharing digital assets securely with third parties such as CPS, Border Force, IPCC, other police forces, local authorities and HMIC.
Kent Police wish to identify a single preferred supplier to enter into a contract for the development of a proof-of-concept system, and the same supplier to enter into a framework agreement, under which call-off contracts may be let for the provision of a full system to Kent Police and any other national police force that wishes to call off.
Full details of the procurement and Kent Police's requirements are set out in the procurement documents.
The purpose of this procurement is identify a single supplier to award both a proof of concept contract to develop a digital asset management system for the Police and Crime Commissioner for Kent, and a framework agreement with a term 4 years. The call-off contracts under the framework agreement shall be based on the Crown Commercial Service model services contract and will be for up to 5 years' duration, made up of an initial term of 3 years plus the ability to extend by 1 or more periods up to a further aggregate of 2 years.
The police forces permitted to let call-off contracts from the framework agreement are set out at: https://www.police.uk/forces/ and are at the date of publication of this notice the following 48 forces:
1 500 000 GBP for the proof of concept contract to be entered into between the supplier and the Police and Crime Commissioner for Kent.
500 000 GBP for the first call-off contract from the framework awarded by the Police and Crime Commissioner for Kent.
1 000 000 GBP for each subsequent call-off contract awarded by the police forces listed above (up to 47 call-off contracts, not including the call-off contract let by the Police and Crime Commissioner for Kent).
The framework agreement could therefore potentially reach a value of approximately 49 000 000 GBP, depending on the number of call-off contracts awarded. However, bidders should note that there is no guarantee that any call-off contracts will be awarded and/or orders placed by the Authority or the Related Authorities under the framework agreement.
The duration of the contract has been specified as 48 months. This is the duration of the framework agreement. Please note that the framework agreement will commence on the day that User Acceptance Testing is complete under the proof of concept contract, and individual call-off contracts may be greater than 48 months in duration if the option to extend is invoked.
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Eligibility requirements: As set out in the procurement documents.

Award value: 49000000