Public procurement notice: Periodic Indicative Notice Without Call For Competition
Published: 2020-07-23
Buyer: Network Rail Infrastructure Ltd
Country: UK
Contract type: Services
CPV classification: 71316000 | 79710000: Security services

Technical requirements: Network Rail Telecom (NRT) has communications equipment deployed into approximately 2 400 FTN (Fixed Telecom Network) trackside REB’s (Relocatable Equipment Buildings). The REBs are fitted with a door that has a mechanical handle with two locking mechanisms; a rim lock and a solenoid (electro-mechanical) lock. The solenoid is connected to an environmental alarm SCADA system and provides Network Management Centre (NMC) teams with the means to remotely release the handle to allow the engineer to enter. A vulnerability has been identified with the key access in that the rim locks fitted are a common type and keys are easy to obtain or copy.
The project requires a supplier that can provide mechatronic locks and keys (i.e. have a mechanical cylinder operation as well as an electronic access rights management). Please see the scope document for further information.
— identify a supplier who provides a suitable smart lock and key solution who is also capable of developing and supporting a customised access control software solution and smartphone app,
— conduct a trial implementation at selected sites to ensure the hardware solution performs as expected, to run for at least six weeks and to complete during 2020,
— conduct a series of workshops with appropriate subject-matter experts so the supplier can produce a high-level design document that explains how the software can be customised to meet all functional requirements through a series of releases, with fixed costs for the first phase and indicative costs for later phases,
— enable NRT security to be able to decide whether the access control software will be hosted by the supplier or implemented in an NRT datacentre (the solution must support either),
— subject to a successful trial and NRT acceptance of the solution design, contract for supply of the smart locks to a nominated trackside supplier for installation at all REBs, and for sufficient smart keys to distribute to all identified keyholders,
— implement the first release of a customised access control system and commence rollout as early as possible in 2021,
Please see the REB Access Control Solution PIN Scope document — https://networkrail.bravosolution.co.uk/esop/guest/go/opportunity/detail?opportunityId=49456
Interested suppliers should complete the 'Supplier Response Form' by Wednesday 5 August and submit their responses to: clare.embleton@networkrail.co.uk
Please note any discussions which do occur will cease immediately should a formal competition ultimately be announced. Network Rail is committed to ensuring fairness, openness and transparency and to following EU procurement regulations. The periodic indicative notice (PIN) is issued solely for the purpose of conducting pre-procurement market engagement via a request for information and does not constitute any commitment to undertake any procurement in the future. Interested parties will not be prejudiced by any response or failure to respond to the PIN event and a response to this PIN does not guarantee any invitation to participate in this event or any future procurement.
This PIN does not constitute a call for competition to procure any services, supplies or works mentioned in this PIN and Network Rail will not accept any proposals offered in response to this PIN. Network Rail is not liable for any costs, fees, or expenses incurred by any party in replying to or attending any PIN event. Any procurement of any services, supplies or works by Network Rail will be carried out strictly in accordance with the provisions of the Utilities Contracts Regulations 2016.