Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2021-10-08
Buyer: Oslo kommune v/Deichman bibliotek
Country: NO
Contract type: Services
CPV classification: 48000000 | 72000000 | 72200000
Estimated value: 75000000 NOK

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
This is a prior information notice in order to inform relevant tenderers on our plans to procure a new core system (ILS/library system) and new communication solutions (public facing solutions, advanced webpages, solutions for recommending content/activities/offerings). The systems will be used by Deichman and collaborating libraries (option). We expect that the core system will be a standard system/off-the-shelf product, whilst the communication solutions will be a re-implementation/new implementation based on the contracting authority's existing systems, competence, and insight, as well as future needs. The contracting authority expects that the supplier of the communication solutions will be a competent, experienced, and innovative collaboration partner and system integrator. A high degree of integrations with adjoining services such as the book sorting system, hand-held logistics tool, different types of vending machines for self-service, etc., must be expected for both the core system and communication solutions.
Some actors in library Norway have shown an interest for Deichman's self-developed system portfolio and have expressed a desire to use it. Deichman's communication solutions are seen as many as some of the most innovative and user-friendly within the library sector. Deichman would like to make the portfolio of systems available for others, but the system is currently not supporting multi-library use. Deichman does not want to carry out the development itself of a joint product that will be used by others, and is therefore looking for a tenderer that can take on the responsibility of developing, managing, and running the systems. Tenderers can have existing systems that they want to develop in the direction that is requested, or develop it as new systems. The chosen tenderer must have a future-orientated and innovative vision for their products, and products that support a modern library.
Important goals for the contracting authority are continual improvement of interaction with end users and increasing the efficiency of library operations, as well as having access to innovative ICT technology that contributes to realising the business strategy. The planned procurement is a result of the contracting authority's changed strategy to reach these goals.
The contracting authority envisages a co-management model with high influence for the contracting authority in the preliminary implementation and establishment phases, after which the work will then go over into a further development phase where the co-management is done jointly with the collaborating libraries and the tenderer's other customers.
It is not yet clear whether we are looking for one supplier of both the core system and communication solutions, or whether we will accept two different suppliers.
The current systems for the core system and communication solutions are systems of high end-user quality, and are mainly self-developed software that is to some degree based on Open source components.
The contest(s) is (are) scheduled to be published in mid November 2021, with an expected tender deadline in January/February 2022.
Total value of the procurement is provisionally estimated to NOK 75 million over 4+1+1+1 years. The estimated value is not binding for the contracting authority.
Options: These are not yet clarified. Consideration is being given to using options for, amongst other things, participants joining contracts and for services that are included in the contest(s).
A decision has not yet been made as to whether the deliveries described here will be held as one contest, or split up into several separate contests.


Award value: 75000000