Public procurement notice: Contract Notice
Published: 2020-05-26
Buyer: Forsvarsministeriet Materiel- og Indkøbsstyrelsen
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 60000000 | 60100000 | 60400000: Air transport services | 60420000: Non-scheduled air transport services | 60423000
Estimated value:  DKK
Submission deadline: 2020-06-23
Award criteria: The most economic tender

Technical requirements: The Danish Defence, Joint Movement and Transportation Organisation (JMTO) is headquartered in Denmark, however the transport services are to be provided worldwide.
The Danish Acquisition and Logistics organisation (DALO) is expecting to enter into a framework agreement that meets the Danish Defence’s demand for worldwide transport solutions of all types of military and non-military equipment, materials, commodities and personnel within all transport modalities, e.g. overland transport, air transport, sea transport including multi-modal transports.
The Danish Defence has its own capacities within all modalities, however the Danish Defence’s demand for transports supersedes its own transport capacities and therefore The Danish Defence needs to acquire additional civilian auxiliary transport services.
The overall objective and purpose of this framework agreement is to provide DALO and the Danish Defence with access to civilian transport capacities and other services related to transports.
With this Agreement, DALO wants to establish a strategic partnership with the supplier. The strategic partnership means a close collaboration between the supplier and the Danish Defence in the process of planning, optimisation and execution of transport solutions including a follow up and lessons learned for continuous improvement of future transport solutions.
The main service under the Agreement is the delivery of general and multimodal transport solutions, where the supplier shall deliver all types of transport of personnel, military working dogs (escorted by personnel), military equipment (weapons, ammunitions and dangerous goods), non-military equipment, odd-size equipment, heavy equipment, containers, vehicles, classified and sensitive equipment, temperature sensitive goods, materials and commodities in Denmark and worldwide. The transport can vary in size and range from small packages to part and/or full loads.
The supplier shall also assist with contingency planning. Contingency planning is understood as planning of executable transport solutions, which can be implemented at short notice in the event that a Danish Defence unit, that is ‘on readiness’ (meaning ready to be deployed with short notice), suddenly must deploy. During a readiness period on short notice, the supplier might be required to assure and guarantee that the transport capacity is available to the Danish Defence, so that the unit can be deployed within the short notice stipulated in the contingency plan.
The types of transport tasks supported are transports to and from national and international missions, military exercises, humanitarian disasters, aid and relief and support for allied nations, however the list is not exhaustive. The tasks can include transport in high risk areas, e.g. areas of war or war-like conditions, areas of high crime, areas affected by natural disasters or areas of extreme weather conditions.
The Agreement shall support transports worldwide, however DALO has identified regions/areas that historically have been and foreseeably will have significant activity. The regions are the North Atlantic, Europe, Africa, Middle East and North America. Please note that within the regions there will be specific requirements related to modes of transportation. Currently the Danish Defence has a significant focus on the North Atlantic (Arctic area) and transportation within this area requires amongst other things a specific type of aircraft (Short Take-off and Landing).
Besides the above-mentioned transport solutions, the agreement also covers various handling services and general support and counselling services related to the above-mentioned transport solutions, e.g. provide access to commercial handling equipment, assistance with customs clearance and other tasks related to customs, provide lashing material for all modalities, 24/7 hot-line support, logistic support, e.g. provide facilities such as offices, temporary storage solutions, etc.
The agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all divisions of the Danish Defence which are subject to the command of the Chief of Defence shall be entitled to use the agreement for the purchase of transport solutions on the terms and conditions of the agreement. The practical day to day handling, administration and contact with the supplier in relations to the agreement will be conducted by the Joint Movement and Transportation Organisation (JMTO) — a unit responsible for planning, organising and executing transport solutions for all units within the Danish Defence.
Furthermore, the Danish Defence is a member of the Movement Coordination Center Europe (MCCE); a multi-national organisation that coordinates and optimises strategic transport on behalf of its 28 members (within EU and NATO). The Danish Defence is an active participant offering transport support to our allied nations trough the MCCE and this service shall be supported by this agreement. Denmark has an international obligation to support allied nations during their stay in and/or transit through Denmark, as well as logistical support and coordination in regard to port operations understood as ports related to rail, ocean, air and trucking (Host Nation Support). Within this agreement the supplier shall support DALO with the fulfillment of this obligation.
The framework agreement will be entered into with three suppliers. After the commencement of the framework agreement the placing of orders will be based on a cascade principle meaning that the supplier who offered the most economically advantageous tender at the tender stage (Supplier No 1) will always be given the opportunity to complete the services and the specific orders before the other suppliers (Supplier No 2 and Supplier No 3), who offered the second and third most economically advantageous tender. Only in cases where supplier No 1 is not capable of completing an order, supplier No 2 will be given the opportunity to complete an order. Only in cases where supplier No 1 and No 2 both are not capable of completing the order supplier No 3 will be given the opportunity to complete the order. The tender documents will contain further details.
Please note, that at the time of the tender, the services described above are those primarily envisioned by DALO to be performed under the agreement, however the requirements related to and the need for transportation within and for the Danish Defence is constantly evolving due to the change in the context in which the Danish Defence operates. It is therefore expected that during the term of the agreement there will be a development in the nature of the services due to the continuous change and development of the Danish Defence and the tasks they solve.
If prepayments are made, an on-demand guarantee from a recognised financial institution must be presented. The financial institution has to be approved by DALO.

Eligibility requirements: Information and formalities necessary for evaluating if the requirements are met: 1) annual reports or excerpts hereof or other documentation stating the candidate’s annual turnover for the last 3 financial years, if publication of annual reports is required under the law of the country in which the candidate is established and to the extent such information is available; 2) annual reports or excerpts hereof or other documentation stating the candidate‘s equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
Ad1) The candidate must have had an annual turnover of at least DKK 300 000 000 in each of the last 3 financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the annual turnover is calculated as the sum of all the participants annual turnover in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the annual turnover will be calculated as the sum of the candidate’s annual turnover and the entity or entities’ annual turnover in each of the last 3 financial years available. Ad2) The candidate must have had a positive equity ratio in each of the last 3 financial years. The equity ratio is calculated by dividing the candidate‘s equity with the candidate‘s total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references), cf. section II.1.5), carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the services carried out within the past 5 (five) years and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the services has not been carried out within the past 5 (five) years or if a part of the services has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regard to value and quantity) of an ongoing delivery (reference) that has been carried out within the past 5 (five) years. The list of the most important similar deliveries is expected to include the following information regarding each delivery: (i) a short description of each delivery, including: — an indication of value of the deliveries; — a clear indication of which specific parts the deliveries are similar to the services, described in section II.1.5), including whether the transport delivered has been an ‘end to end’ multimodal transport between the regions mentioned above; — a description of whether the delivery includes ‘last mile delivery’ within the regions mentioned above, was executed in high risk-areas and involved the types of equipment stated in section II.1.5); — a description of the candidates’ participation/role in the performance of the deliveries and a clear indication of whether the candidate has contributed to and assisted with the planning of the transport and subsequently executed the transport; — a description of the contractual foundation on which the delivery was made and whether or not it was made under a long term contract (meaning a duration of more than two years). (ii) The date of the deliveries. When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. (iii) The recipients of the deliveries (specific names/countries are preferred, but not necessary); if no country specific information is included, the candidate is asked to provide as much generic information as possible about, including information about the recipient being the military or a customer with similar characteristic as the military. The list must contain a maximum of five previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures or relies on the technical and professional capacity of other entities. If the list contains more than five, DALO will only consider the first five deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a subsupplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.