Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2019-09-17
Buyer: Rotherham MBC
Country: UK
Contract type: Services
CPV classification: 32000000 | 32412110 | 32510000 | 64200000 | 72222300: Information technology services

Technical requirements: Rotherham Metropolitan Borough Council (RMBC) believes that this requirement for Public Wi-Fi for Rotherham Indoor and Outdoor Markets and Rotherham Town Centre is a Concession Contract that may within the scope of the Concession Contract Regulations 2016.
1) Views from the market regarding the intended concession agreement term and potential value to concessionaires;
Rotherham Metropolitan Borough Council (RMBC) believes that this requirement for Public Wi-‘Fi is a concession contract that may within the scope of the Concession Contract Regulations 2016.
1) The concession duration intended and the potential concession value — RMBC's initial proposal is for a 7 year initial contract term (excluding initial implementation/mobilisation phase(s) — with an option to extend the agreement by up to a further 3 years (i.e., potentially a 10 year opportunity).
The council has assumed this concession falls within the Concession Contract Regulations 2016, e.g., is likely to be of a value to the bidder over the relevant threshold (currently 4 551 413 GBP).
Regulation 18(3) requires concession contracts lasting more than 5 years to be limited in duration to a period which allows the operator to recoup its investments during the lifetime of the concession plus a return on invested capital. The Council is seeking comment from the market as to whether the proposed duration is appropriate having regard to the limits placed on regulation imposed fewer than 18(3) (if that regulation applies).
2) RMBC’s intended tender documentation for the concession and concession agreement. For information the intention is to Issue the actual invitation to tender on or around 15.10.2019 subsequent to this market consultation.
Phase 1 of the implementation and mobilisation is expected to commence on or around 3.3.2020 with expected completion within 6 months. The concession activities for Phase 1 and the commencement of implementation of Phase 2 are expected commence therefore on or around September 2020. Phase 2 of the implementation is expected to be completed within 9 months and concession activities for Phase 2 are expected to commence on or around the end of May 2021. The initial 7 year contract is therefore expected to end on or around September 2027 with the potential 3 year extension (Up to) ending on or around September 2030. Concessionaires are able to complete and start phases earlier if they wish to do so or run the 2 phases in tandem providing the implementation of Phase 1 is competed within the 6 month period specified.
Any parties interested in reviewing the intended tender documentation should ensure they are registered on YorTender to access this market engagement information and the final tender when it is issued. Register free at www.yortender.co.uk to find out about this and other contract opportunities across the Yorkshire and Humber and other regions.
Should the council accept any requested change from any supplier, it will be shown by way of an amendment to the tender documentation when it is issued at tender stage.
RMBC look forward to receiving potential bidder’s views/comments in respect of 1) and 2) above and thank you in advance for your input.
On completion of the resultant concession agreement subsequent to this engagement/soft market testing exercise.
Responses, feedback, comments must be received by 8.00 on 14.10.2019. It is intended that once the tender is issued no variations to the concession agreement will be accepted unless issues around them have been raised during this process or via way of clarifications during the tender process.