Public procurement notice: Contract Award Notice
Published: 2018-12-05
Buyer: The Council of the Borough of Kirklees
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 34115200 | 34120000: Motor vehicles for transport of persons | 60000000 | 60100000 | 60130000
Estimated value: 8578904.44 GBP
Award criteria: Lowest price

Technical requirements: The Contracting Authority has established a Dynamic Purchasing System (“DPS”) for the provision of Passenger Transport Services (“the Service” or “Services”) under which interested Economic Operators can become eligible to bid to provide specific service contracts or “Routes”.
The Council is responsible for arranging home to school transport to schools and colleges for Children and Young People with Special Education Needs (SEN) and disabilities. In addition, the Council also arranges transport for respite/short breaks and for Adults to attend local day centres. Overall the Service comprises over 400 000 journeys annually.
The Council’s Home to School Transport Service employs approximately 130 Passenger Assistants who ensure that Children and Adults are safely and comfortably transported to various locations within, and on occasions outside, the Kirklees District.
The Council must secure continued provision of these Services and has established the DPS to enable all types of relevant businesses to apply to be admitted to an approved list of Operators, members of which shall be invited from time to time to compete for the award of specific contracts to supply these services.
(a) route transportation of children/adults/passenger assistants to schools, colleges and day centre locations and other venues, and either back home again or to another designated point as specifically set out in each route sheet/instruction,
(b) interim cover of new journeys which are likely to continue for some time and which may eventually be converted into Routes at the discretion of the Council;
Stated values are estimates and the Contracting Authority shall not be bound by such estimates nor should these be interpreted as an undertaking to purchase any services. It is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the economic operators admitted to the DPS will in fact enter into any Specific Contracts.
The DPS commenced on 1.6.2018 for a period of two (2) years up to 31.5.2020, with a provision to extend the DPS for up to three (3) further one (1) year periods (the “DPS Period”), and therefore the time-limit for receipt of Requests to Participate is 31.5.2023 (subject to all extensions being taken). However, in order to be considered for the first round of further competitions placed under the DPS, the initial deadline for the receipt of Requests to Participation was Monday 2.7.2018 at 13:00 GMT and had to include all supporting documents as required by the request to participate documents.
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Economic operators who are unsuccessful at the SQ stage shall be informed by the contracting authority as soon as possible after the decision is made as to the reasons why the application to join the DPS was unsuccessful. If an economic operator requires any additional information following this initial de-briefing,this should be requested from the address at Section I.1) of this Notice. If an appeal regarding the decision to award a position on the DPS has not been successfully resolved, then the Public Contracts Regulations 2015(SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages,make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract to be shortened. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.


Winner: A H Travel
Award value: 8578904.44
Number of bids: 41