Public procurement notice: Contract Notice
Published: 2017-07-14
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 34100000 | 55100000 | 55110000 | 55130000 | 60400000: Air transport services
Estimated value: 5100000000 GBP
Submission deadline: 2017-08-15
Award criteria: The most economic tender

Technical requirements: Crown Commercial Service as the Authority is putting in place a Commercial Agreement for Public Sector Travel and Venue Solutions for Central Government, Wider Public Sector, Third Sector and other permitted users identified at VI.3 (and any future successors to these organisations) (‘the Customer’). The Customer will then be able to enter into an Enabling Agreement with the successful Suppliers for any required services. This Commercial Agreement will be for an initial Commercial Agreement Period of three (3) years, with the option to extend for up to one (1) further period of twelve (12) months.
The Supplier successfully award Solution 1 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.
The Supplier shall be responsible for the provision of Online Rail Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking rail travel and supporting services.
The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.
The Supplier successfully award Solution 2 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.
The Supplier shall be responsible for the provision of Online Accommodation Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking accommodation and supporting services.
The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.
The Supplier successfully award Solution 3 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.
The Supplier shall be responsible for the provision of Online Air Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking air travel and supporting services.
The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.
Solution 4 is a multi-Supplier award; a maximum number of three (3) Potential Providers will be appointed. The Suppliers appointed to Solution 4 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services. The Supplier shall be responsible for the provision of Offline and Online Travel Solutions via Direct Award or Further Competition. The Supplier shall provide Customers with an Online Booking System and an Offline Service for booking business travel and supporting services. Customers may procure Offline Services only through this Solution. Potential Providers who tender for Solution 4, must also submit a Tender for Solution 1, 2 and 3. Following the evaluation of Tenders for Solution 4, where there are two or more Potential Providers who have tied scores and are placed in last position (3rd), the Authority will apply a tie breaker, the Potential Provider obtaining the highest overall Price Evaluation Score will be awarded the last position.
The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is may to apply. It is the responsibility of Potential Providers to take their own advice.
The Supplier successfully award Solution 5 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.
The Supplier shall be responsible for the provision of Venue Find, Group Accommodation and Supporting Services via Direct Award. The Supplier shall provide the Customer with an Offline Service for venue find and supporting services; and Group Accommodation bookings for 9 Travellers or more.
The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is may to apply. It is the responsibility of Potential Providers to take their own advice.

Eligibility requirements: Potential Providers will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk. Tender Submissions must be published by the date in IV.3.4 of this Contract Notice. Refer to paragraph 6 of Attachment 1 — Invitation to Tender for further information regarding timescales. Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information and providing certain ICT products and services. To participate in this procurement, Potential Providers must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement. The award of a place on this Commercial Agreement is conditional on a Potential Providers ability to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for services under and in conjunction with this Procurement.

Award value: 5100000000