Public procurement notice: Contract Notice
Published: 2018-07-26
Buyer: Essex County Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 63120000 | 72500000 | 72800000 | 72820000: Computer testing services
Estimated value: 600000 GBP
Submission deadline: 2018-08-23
Award criteria: The most economic tender

Technical requirements: Essex is retendering its current contract for the secure storage and disposal of data bearing items owned by Essex County Council. In addition to this, services are required for PAT testing, Functionality testing and recycling of ICT equipment for donation to charities.
IT Storage and Secure Disposal Framework Agreement for the provision of a secure storage facility with the ability to refresh, build, secure wipe, dispose of data bearing items, to undertake PAT testing and facilitate a Community Computing Scheme for the Authority, other Contracting Bodies and members of the Essex Online Partnership (EOLP) which are listed in an annex in the specification. The Contract Term for the framework shall be for a period of 4 years. Essex County Council (ECC) are concurrently calling off the Framework for an initial period of 1 year with the option to extend for a further 3 periods of 12 months at the Authorities discretion. ECC hold various pieces of equipment at 3 sites in Essex which will require storage and disposal at the commencement of the Call Off Contract. Suppliers are able to view the equipment on 6th and 7th August to enable them to price appropriately for implementation.
ECC require the secure storage facility to be local to their main hub in Chelmsford with CCTV and Alarm systems in a PNC (Police National Computer) check area with vehicle number plate recognition. The Authority require the ability to deliver and collect equipment from the facility with an online inventory system to book such equipment in and out to enable accurate stock control and delivery processing.
There is a requirement for the successful supplier to facilitate a Community Computing Scheme where charities and non profit organisations can request up to 5 pc’s to be donated from the Authority. The successful supplier will be required to provide services to securely wipe, refurbish and prepare the equipment for donation, whilst selling excess equipment that has also been securely wiped to fund the running of the scheme.
The Authority will flag any equipment delivered to the storage facility that is for disposal, so it may be processed via the community computing scheme, with any monetary resale value of destroyed equipment processed in line with The Waste Electrical and Electronic Equipment Directive (WEEE Directive), which is the European Community Directive 2012/19/EU on waste electrical and electronic equipment (WEEE) which, together with the RoHS Directive 2002/95/EC.
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated value indicated at II.1.5 is indicative only. No level of expenditure is guaranteed by the Authority or its partners. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful suppliers during the contract period. ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process)in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process. A copy of the permissible users can be found as an appendix to the specification in the Procurement documents available on the portal link below. For more general information please email the contact stated within this notice. The access code for this opportunity on BiP Delta is ZT8UZVB7Z8.


Award value: 600000