Public procurement notice: Contract Notice
Published: 2018-01-16
Buyer: Ministry of Finance of Republika Srpska
Country: BA
Contract type: Services
Procedure: Restricted procedure
CPV classification: 45232410
Submission deadline: 2018-02-20

Technical requirements: The Ministry of Finance of Republic of Srpska intends to invite the prequalified firms and joint ventures to tender for the contract to be funded from the loan. The scope of the contract shall be supervision of works in the 20 municipalities listed below. This is continuation of Supervision services for the sub-projects which are still not implemented under the ongoing project Watsan RS. A participation of other municipalities interested in participation in Watsan RS project is also possible.
Prijedor, Laktasi, Trebinje, Teslic, Rogatica, Pale, Zvornik, Sokolac, Sipovo, Petrovac, Foca, Gradiska, Brod, Nevesinje, Celinac, Bileca, Gacko, Petrovo, Ugljevik, Visegrad.
The current supervision consultant has been assigned in December 2013 and its assignment will expire in June 2018. Up to now, 38 works contracts were awarded. 2 more tenders are planned to be launched in the 2 months following this publication. The latter tenders will be implemented following the preparation of designs by consultant hired by the municipalities and tender documents prepared by the WBIF TA (currently this is conducted by IPF3).
The scope of works contracts to be supervised includes a diversified range of water supply and wastewater components, such as (not be limited to):
Out of the 38 works contracts signed, 30 contracts are completed; 8 are presently ongoing and supervision services will be provided by current supervision consultant. The estimated value of the works to be supervised under this service contract is approximately 40 000 000 EUR, excluding the possible extension of the loan agreement.
1. Supervision of works: The consultant shall perform the duties and authority of the engineer (Fidic conditions of contract) as specified in or necessarily implied from the contracts as well as administer the contracts, dealing with situations in accordance with the contracts and taking due regard to all relevant circumstances. The services also include the approval of the contractors’ design for the design and build contracts (mainly for the water and wastewater treatment works), issuing variations and reporting and assessing claims from the contractor.
2. Financial and other reporting: establishing and operating financial management of activities that involves assistance in consolidating financial data, drafting financial monitoring reports, assisting in the monitoring of the coherence of the investment plan with the budget and the actual expenditures; revising and adjusting; assisting with regular reporting of creditors and donors.
The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of additional funding up to the estimated amount of approximately 1 225 000 EUR exclusive VAT. Any extension of the contract would be subject to satisfactory performance by the contractor and signing of the new finance contract with the EIB for water and sanitation poject Republika Srpska- Phase 2
All natural and legal persons (as per item 10 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e. the leader and all other members) are jointly and severally liable to the Contracting Authority.
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the Contracting Authority has been obtained. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the PRAG.
On the basis of the applications received, between 5 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 5, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and singlemember companies when they are sub-contractors.