Public procurement notice: Contract Notice
Published: 2025-01-14
Region: BE100
Contract type: Services
Procedure: Open procedure
CPV classification: 79713000: Guard services
Estimated value: 8000000 EUR
Submission deadline: 2025-01-21
Award criteria: quality, price
EU fund: eu-funds

Technical requirements: For the full list of exclusion grounds please consult the procurement documents.
Framework contract for the provision of guarding, surveillance, access control and other related services at EDA premises in Brussels. The performance of the services includes, inter alia, the following tasks:
•	Provide appropriate identity and access control for Agency staff, suppliers and visitors,
•	Provide appropriate identity and access control for vehicles and in-depth vehicle security screening,
•	Produce, programme, register, distribute and destroy identification badges for staff, suppliers, visitors and others entering EDA premises with the use of EDA equipment and software,
•	Control, process and screen deliveries, mail and shipments to the Agency,
•	Conduct baggage searches of Agency staff, suppliers and visitors, to prevent weapons and explosives on EDA premises and to prevent unauthorised removal of classified information, valuable objects or other material,
•	Escort visitors and suppliers,
•	Monitor deliveries or on-site works,
•	Monitor alarms, intrusion detection systems and cameras and take appropriate action,
•	patrol EDA premises to check for unauthorised persons and to enforce internal security rules,
•	Guard and protect areas/offices where classified meetings are held,
•	Prevent unauthorised use of electronic equipment, such as mobile phones, cameras or unauthorised laptops,
•	Guard and control offices and meeting rooms where classified meeting are held, 
•	Open and lock buildings,
•	Manage keys and codes,
•	Manage and operate alarm systems,
•	Devise actions to be taken in case of specific incidents or alarms,
•	Carry out first interventions in case of fire and accidents,
•	Participate in heightening safety and security awareness,  
•	Report incidents to Agency’s competent personnel
•	Use IT equipment for routine operations on EDA systems.
Services concern the staff categories defined in the collective labour agreements relating to Joint Committee 317 for guard services in Belgium.
The framework contract is concluded for an initial period of 12 (twelve)     months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

Eligibility requirements: Please consult the procurement documents.
Framework contract for the provision of guarding, surveillance, access control and other related services at EDA premises in Brussels. The performance of the services includes, inter alia, the following tasks:
•	Provide appropriate identity and access control for Agency staff, suppliers and visitors,
•	Provide appropriate identity and access control for vehicles and in-depth vehicle security screening,
•	Produce, programme, register, distribute and destroy identification badges for staff, suppliers, visitors and others entering EDA premises with the use of EDA equipment and software,
•	Control, process and screen deliveries, mail and shipments to the Agency,
•	Conduct baggage searches of Agency staff, suppliers and visitors, to prevent weapons and explosives on EDA premises and to prevent unauthorised removal of classified information, valuable objects or other material,
•	Escort visitors and suppliers,
•	Monitor deliveries or on-site works,
•	Monitor alarms, intrusion detection systems and cameras and take appropriate action,
•	patrol EDA premises to check for unauthorised persons and to enforce internal security rules,
•	Guard and protect areas/offices where classified meetings are held,
•	Prevent unauthorised use of electronic equipment, such as mobile phones, cameras or unauthorised laptops,
•	Guard and control offices and meeting rooms where classified meeting are held, 
•	Open and lock buildings,
•	Manage keys and codes,
•	Manage and operate alarm systems,
•	Devise actions to be taken in case of specific incidents or alarms,
•	Carry out first interventions in case of fire and accidents,
•	Participate in heightening safety and security awareness,  
•	Report incidents to Agency’s competent personnel
•	Use IT equipment for routine operations on EDA systems.
Services concern the staff categories defined in the collective labour agreements relating to Joint Committee 317 for guard services in Belgium.
The framework contract is concluded for an initial period of 12 (twelve)     months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.