Public procurement notice: Contract Notice
Published: 2019-06-25
Buyer: DR
Country: DK
Contract type: Services
Procedure: Open procedure
CPV classification: 72000000 | 72310000: Data processing services | 72314000: Data collection and collation services | 72317000: Data storage services | 72319000: Data supply services
Submission deadline: 2019-07-25
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
With this EU-Tender DR will digitize a large collection of ¼” audio tapes. The collection consists of estimated 152 000-188 000 tapes containing 60 000-75 000 hours of recordings; mainly published material. The project consists of barcoding, packing, transporting, digitizing and destroying the audio tapes after the digitalization. DR’s large collection of ¼" audio tapes must be digitized to preserve it as a cultural heritage. The collection consists mainly of published material. Also, DR’s archive located at TV Byen, Søborg, Denmark, needs to be vacated by 1.3.2020. In order to store the remaining DR collections at DR’s main facility at DR Byen, Copenhagen, Denmark, the ¼” audio tape collection needs to be migrated to digital format and the physical carriers discarded. This needs to be done without loss of media essence or metadata.
— The tapes are from 1950s to 2006. It is mainly published programs within all genres. However, it also includes unpublished productions, e.g. concerts recordings,
— Each tape is held in a cardboard box. Each box may also hold paper describing the contents of the tape, small booklets, and other audio formats than a ¼" audio tape,
— Overall, the tapes are in good condition and recordings are of broadcast quality done by professional technicians,
— All boxes that are easily identified as other formats than ¼” tapes will be removed by DR before the packing starts. But some smaller formats are stored in ¼” audio tape boxes and are therefore not easily located.
DR may extend this contract with 1 year. If DR wishes to extend this contract, DR must give the Supplier notice hereof no later than 3 months before expiry of the contract.
The tender is not suited for division. There is a need for coherence between the sorting, labelling and the successive digitization. Not dividing the contract will secure synergy between these 3 processes.
The references must describe minimum one and maximum 3 digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.
It is not a requirement, that a project was started and/or completed during the time period, but the project must have been in operation for at least one year during the period stated above. This means projects initiated prior to the period and projects completed after the end of the period can be included, if they have had a duration of at least one year during the period stated above.
The references must be described in the ESPD and cannot be attached as an annex or attachment. The description of the references in the ESPD is the final documentation.
The description text for each reference must have a maximum of 800 words in the ESPD. This is equivalent to approx. two A4 pages in a Word document. It is the Tenderer’s responsibility to ensure that the individual reference do not exceed 800 words in the ESPD. If the description of a reference exceeds the maximum of 800 words, the contracting authority will only include the first 800 words in its assessment.
The references must describe minimum one and maximum three digitalization projects conducted by the Tenderer in the period from 1.1.2016 to 1.1.2019.