Public procurement notice: Contract Notice
Published: 2025-09-05
Buyer: Westinghouse Electric Poland Sp.z.o.o
Country: PL
Region: PL213
Contract type: Supplies
Procedure: Open procedure
CPV classification: 38341000 | 38341600
Submission deadline: 2025-09-29

Technical requirements: The JS07 Radiation Monitoring System is a standalone plant support system monitoring process, effluent, airborne, and area monitor radiation conditions through the use of radiation detectors and dedicated local radiation processors.  JS07 is classified as Safety Related, Seismic Category I, and Westinghouse Safety Class C with some safety-related functions and some non-safety related functions.  The JS07 scope is one of the largest and most complex instrumentation and control systems for procurement.  JS07 is a completely distributed plant system, with 38 distinct radiation monitors, 6 of which being safety related, with the control software being fully integrated into the overall AP1000 I&C architecture. Consideration of potential suppliers includes the following system/project criteria and capabilities:
-	Experienced manufacturers/assemblers capable of fabricating and furnishing AP1000® radiation monitoring compatible equipment (described below), must (i) contact (email and/or phone call) the Westinghouse Contact Person identified in section 1 to express interest and request an AP1000 supplier qualification questionnaire, and (ii) upon receipt, complete the AP1000 supplier qualification questionnaire with sufficient detail for Westinghouse evaluation and return it via email to the Westinghouse contact person. If there are any questions or clarifications needed, please reach out to the contact person listed above.
-	The qualification criteria shall be included in the AP1000 supplier qualification questionnaire, examples thereof include demonstration of: 
-	The Supplier shall provide, as part of the system supply, engineering consultation to assist the Purchaser with system design finalization and provide engineering support to assist with the installation interface design.
-	The Supplier shall be responsible for furnishing the safety-related (Class 1E) and non-safety related (Non-Class 1E) process, effluent, airborne and area monitors radiation monitoring equipment as identified in the RMS System Specification Document (provided upon completion of questionnaire and NDA [see below]).
-	The Supplier shall furnish the communication, power, and signal cables internal to the radiation monitoring system within the Supplier’s scope of supply.
-	The Supplier shall furnish the inside containment cables for the containment high range systems. These are qualified Class 1E for harsh environment.
-	The Supplier’s scope of supply includes design, manufacturing, documentation, test plans, test procedures, project management, Quality Assurance, equipment qualification, cleaning, packaging, and shipment of the equipment.
-	The Supplier shall be responsible for performing project management and generating project status reports/meetings for each unit.
-	The Supplier shall provide time and material rates for site startup and acceptance testing support.
-	The Supplier shall provide sample line deposition analysis for the first unit. All subsequent units will be of identical design.
-	The Supplier shall provide sample nozzle design for plant vent and duct monitors for the first unit. All subsequent units will be of identical design.
-	The Supplier shall outline and perform the scope of recommended work for meeting ANSI N13.1 (ANSI/HPS N13.1, “Guide to Sampling Airborne Radioactive Materials in Nuclear Facilities” ), including the development of a scale flow model to validate that the airborne monitors comply with the sample extraction criteria per ANSI N13.1. This is to confirm sample extraction location results in representative sampling. This applies to the plant vent and process ducts. This activity is for the first unit. The plant vent design will be identical for all subsequent units.
-	The Supplier shall provide main steamline sensitivity analysis for the N-16 monitors (gallons per day [gpd] to µCi/cc conversion) for the first unit. All subsequent units will be of identical design.
-	The Supplier shall provide requested input to finalize the plant interface design first unit. All subsequent units will be of identical design.
-	The Supplier shall provide Non-Recurring Engineering services for finalizing the design for the first unit, which includes:
o	Providing design information and consultation to support the design of the plant structures and equipment
o	Licensing Support
-	The Supplier shall be capable of meeting the quality requirements for such equipment in a nuclear power plant, including having a nuclear quality program complying with NQA-1 and 10CFR50 Appendix B.
-	The Supplier shall provide certification of compliance with all applicable governmental policies, requirements, laws and regulations, applicable international treaties or agreements, and other regulatory requirements.
-	The Supplier shall be of sufficient financial standing (solvency).
-	The Supplier selection is subject to a verification of capabilities against these and other project related criteria.
-	The supplier shall quote an RMS system with components with a design objective life of 60 years. For items where a 60-year life is not an achievable goal, a maintenance/surveillance/replacement schedule shall be provided.
-	The Supplier is responsible for the design, material procurement, manufacturing, inspection, testing, qualification, cleaning, packaging, and shipping of all equipment and accessories identified in the proposal.
-	Upon evaluation of your response to the AP1000 supplier qualification questionnaire, Westinghouse will determine if your company meets or does not meet the qualification requirements and will provide feedback.  Submission of the AP1000 supplier qualification questionnaire does not automatically qualify your company to be supplier for the project.
-	Each qualified Supplier will be required to execute a Proprietary Information Agreement (PIA) / (Non-Disclosure Agreement (NDA)).
Continuation of ' Description' section 
-	Companies meeting the qualification criteria and who have executed the PIA will be invited to submit a proposal. 
-	The Request for Proposal (RFP) shall include applicable information about award criteria, scope of work, specifications, drawings, datasheets, terms and condition, and schedule data (see specific documentation requirements below).  
-	The Request for Proposal (RFP) document will be for unit one (1) of the three (3) unit projects.    
-	The RFP document will require furnishing of a Parent Company Guarantee if the pre-qualified Supplier is an affiliate of Parent Company.
-	Proposal may be requested in EURO, PLN (Polish Zloty), and/or USD. Furthermore, the proposals may be requested in a combination of Fixed Price (not subject to any price adjustment) and Firm Price (subject to adjustment per mutually agreed upon indices).
-	The final supplier evaluation and selection criteria will include price, compliance with technical, quality, and commercial requirements, experience in furnishing similar equipment, past performance, and compliance with the terms and conditions of purchase.
-	Any companies that do not meet mandatory compliance requirements in section 3 will be excluded.
-	The procedure for companies to gain access to proprietary information, if required, will be subject to compliance with the executed PIA /NDA, Applicable Export Laws, Applicable Laws, and Applicable Safeguards Laws which will be included in the RFP document.
-	All documentation shall be submitted in English.
-	The scope of work for the subject RFP will include:
o	Overall project management, planning, scheduling, and reporting. 
o	Procurement of material.
o	Material receipt.
o	Preparation of necessary fabrication drawings and procedures (welding, coating, etc.), work packages (travelers), manufacturing and assembly plans, quality and inspection plan(s), shop lifting and handling plan (including lifting lug design, drawings, calculations, and testing), transportation plan, testing plan, weld documentation, personnel and process qualifications, and schedule.  
o	Preparation of the necessary documentation to support site lifting, handling, and movement plans, including any special instructions or requirements for unloading, hauling, and storage. 
o	Preparation and execution of a requirements traceability program.
o	Preparation of the necessary documentation to support site assembly.  
o	Process qualification procedure and demonstration plans for critical processes including stud welding, automatic welding, long-seam butt welding, dimensional control, weld repairs, etc.  
o	Fabrication based on the existing Westinghouse fleet design (not based on specific fabricator preferences).  
o	Cleaning, marking, painting, packaging, and operating/maintenance procedures. 
o	Non-Destructive Examination (NDE) and other Testing requirements as required by Fabrication Specification. 
o	On-site installation and complete I&C system integration plan.
-	The Following documents shall be submitted with final proposal:
o	Preliminary Dimensioned Outline Drawings (including overall dimensions weights, center of gravity and mounting/interface details)
o	Preliminary Characteristics (Electrical and Physical) Documentation
o	Preliminary Supplier Bill of Materials/Bill of Materials
o	Preliminary Process Piping and Instrument Tubing Connection Drawings
o	Standard Catalog Pages
o	Estimated Life of Radiation Monitors (to include calculation method)
o	Preventive Maintenance Schedule
o	Reliability Data:
	Mean time between failure (MTBF)
	Mean time to repair (MTTR)
o	List of Spare Parts
o	Specification Compliance Matrix
o	Difference between the Supplier’s Recognized Local and National Regulations, Codes and Standards with those in this Specification
o	Comparison and Justification for use of equivalent Regulations, Codes and Standards
o	Detailed description of the Supplier’s support of Site Acceptance Testing and Supplier’s support of operations and maintenance training
o	Typical list of parts that have a shelf life and a typical shelf-life statement
o	Typical Operations & Maintenance Manual for a process monitor (skid type) and area monitor
o	Typical Primary Calibration Report for a process and area monitor
o	Typical Transfer Calibration Report
o	Typical Factory Acceptance Test Report for a process and area monitor
Additional supplier procurement requirements will be made available upon completion of questionnaire and NDA through a request for proposal.
Owner Name:	POLSKIE ELEKTROWNIE JĄDROWE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, a limited liability company with offices at Ul. Aleje Jerozolimskie 132/136, 02-305 Warsaw, Poland.
Project Description:	Nuclear Power Plant, utilizing AP1000® reactor technology, composed of three (3) specified reactor units and all other nuclear and non-nuclear facilities, with installed total capacity up to 3,750 MW.
Project Location:	Municipality of Choczewo (Lubiatowo-Kopalino), in the Republic of Poland.
Notice Type:	Advanced RFP Qualification Notice
Bidding Type:	Competitive bidding
Notice No.:	Poland AP1000 JS07, JS21, JS22, JS23, JS24 – Radiation Monitoring System
Deadline (Qualification self-assessment Submittal):	15 business days from issuance of this notification
RFP Document Issuance:	3rd Quarter 2025
Supplier Proposals Due:	Approximately three (3) months from Issuance of RFP document.
Order Award Date:	January 2027
Updates:	Not applicable
Soft Copy:	PDF copy of the Advanced RFP Qualification Notice included
About Contracting Authority:	Westinghouse Electric Company LLC is engaged in the business of design and development of commercial nuclear power facilities, including the AP1000® passive-safety pressurized water reactor.
Description:	The JS07 Radiation Monitoring System is a standalone plant support system monitoring process, effluent, airborne, and area monitor radiation conditions through the use of radiation detectors and dedicated local radiation processors.  JS07 is classified as Safety Related, Seismic Category I, and Westinghouse Safety Class C with some safety-related functions and some non-safety related functions.  The JS07 scope is one of the largest and most complex instrumentation and control systems for procurement.  JS07 is a completely distributed plant system, with 38 distinct radiation monitors, 6 of which being safety related, with the control software being fully integrated into the overall AP1000 I&C architecture. Consideration of potential suppliers includes the following system/project criteria and capabilities:
-	Experienced manufacturers/assemblers capable of fabricating and furnishing AP1000® radiation monitoring compatible equipment (described below), must (i) contact (email and/or phone call) the Westinghouse Contact Person identified in section 1 to express interest and request an AP1000 supplier qualification questionnaire, and (ii) upon receipt, complete the AP1000 supplier qualification questionnaire with sufficient detail for Westinghouse evaluation and return it via email to the Westinghouse contact person. If there are any questions or clarifications needed, please reach out to the contact person listed above.
-	The qualification criteria shall be included in the AP1000 supplier qualification questionnaire, examples thereof include demonstration of: 
-	The Supplier shall provide, as part of the system supply, engineering consultation to assist the Purchaser with system design finalization and provide engineering support to assist with the installation interface design.
-	The Supplier shall be responsible for furnishing the safety-related (Class 1E) and non-safety related (Non-Class 1E) process, effluent, airborne and area monitors radiation monitoring equipment as identified in the RMS System Specification Document (provided upon completion of questionnaire and NDA [see below]).
-	The Supplier shall furnish the communication, power, and signal cables internal to the radiation monitoring system within the Supplier’s scope of supply.
-	The Supplier shall furnish the inside containment cables for the containment high range systems. These are qualified Class 1E for harsh environment.
-	The Supplier’s scope of supply includes design, manufacturing, documentation, test plans, test procedures, project management, Quality Assurance, equipment qualification, cleaning, packaging, and shipment of the equipment.
-	The Supplier shall be responsible for performing project management and generating project status reports/meetings for each unit.
-	The Supplier shall provide time and material rates for site startup and acceptance testing support.
-	The Supplier shall provide sample line deposition analysis for the first unit. All subsequent units will be of identical design.
-	The Supplier shall provide sample nozzle design for plant vent and duct monitors for the first unit. All subsequent units will be of identical design.
-	The Supplier shall outline and perform the scope of recommended work for meeting ANSI N13.1 (ANSI/HPS N13.1, “Guide to Sampling Airborne Radioactive Materials in Nuclear Facilities” ), including the development of a scale flow model to validate that the airborne monitors comply with the sample extraction criteria per ANSI N13.1. This is to confirm sample extraction location results in representative sampling. This applies to the plant vent and process ducts. This activity is for the first unit. The plant vent design will be identical for all subsequent units.
-	The Supplier shall provide main steamline sensitivity analysis for the N-16 monitors (gallons per day [gpd] to µCi/cc conversion) for the first unit. All subsequent units will be of identical design.
-	The Supplier shall provide requested input to finalize the plant interface design first unit. All subsequent units will be of identical design.
-	The Supplier shall provide Non-Recurring Engineering services for finalizing the design for the first unit, which includes:
o	Providing design information and consultation to support the design of the plant structures and equipment
o	Licensing Support
-	The Supplier shall be capable of meeting the quality requirements for such equipment in a nuclear power plant, including having a nuclear quality program complying with NQA-1 and 10CFR50 Appendix B.
-	The Supplier shall provide certification of compliance with all applicable governmental policies, requirements, laws and regulations, applicable international treaties or agreements, and other regulatory requirements.
-	The Supplier shall be of sufficient financial standing (solvency).
-	The Supplier selection is subject to a verification of capabilities against these and other project related criteria.
-	The supplier shall quote an RMS system with components with a design objective life of 60 years. For items where a 60-year life is not an achievable goal, a maintenance/surveillance/replacement schedule shall be provided.
-	The Supplier is responsible for the design, material procurement, manufacturing, inspection, testing, qualification, cleaning, packaging, and shipping of all equipment and accessories identified in the proposal.
-	Upon evaluation of your response to the AP1000 supplier qualification questionnaire, Westinghouse will determine if your company meets or does not meet the qualification requirements and will provide feedback.  Submission of the AP1000 supplier qualification questionnaire does not automatically qualify your company to be supplier for the project.
-	Each qualified Supplier will be required to execute a Proprietary Information Agreement (PIA) / (Non-Disclosure Agreement (NDA)).
Continuation of ' Description' section 
-	Companies meeting the qualification criteria and who have executed the PIA will be invited to submit a proposal. 
-	The Request for Proposal (RFP) shall include applicable information about award criteria, scope of work, specifications, drawings, datasheets, terms and condition, and schedule data (see specific documentation requirements below).  
-	The Request for Proposal (RFP) document will be for unit one (1) of the three (3) unit projects.    
-	The RFP document will require furnishing of a Parent Company Guarantee if the pre-qualified Supplier is an affiliate of Parent Company.
-	Proposal may be requested in EURO, PLN (Polish Zloty), and/or USD. Furthermore, the proposals may be requested in a combination of Fixed Price (not subject to any price adjustment) and Firm Price (subject to adjustment per mutually agreed upon indices).
-	The final supplier evaluation and selection criteria will include price, compliance with technical, quality, and commercial requirements, experience in furnishing similar equipment, past performance, and compliance with the terms and conditions of purchase.
-	Any companies that do not meet mandatory compliance requirements in section 3 will be excluded.
-	The procedure for companies to gain access to proprietary information, if required, will be subject to compliance with the executed PIA /NDA, Applicable Export Laws, Applicable Laws, and Applicable Safeguards Laws which will be included in the RFP document.
-	All documentation shall be submitted in English.
-	The scope of work for the subject RFP will include:
o	Overall project management, planning, scheduling, and reporting. 
o	Procurement of material.
o	Material receipt.
o	Preparation of necessary fabrication drawings and procedures (welding, coating, etc.), work packages (travelers), manufacturing and assembly plans, quality and inspection plan(s), shop lifting and handling plan (including lifting lug design, drawings, calculations, and testing), transportation plan, testing plan, weld documentation, personnel and process qualifications, and schedule.  
o	Preparation of the necessary documentation to support site lifting, handling, and movement plans, including any special instructions or requirements for unloading, hauling, and storage. 
o	Preparation and execution of a requirements traceability program.
o	Preparation of the necessary documentation to support site assembly.  
o	Process qualification procedure and demonstration plans for critical processes including stud welding, automatic welding, long-seam butt welding, dimensional control, weld repairs, etc.  
o	Fabrication based on the existing Westinghouse fleet design (not based on specific fabricator preferences).  
o	Cleaning, marking, painting, packaging, and operating/maintenance procedures. 
o	Non-Destructive Examination (NDE) and other Testing requirements as required by Fabrication Specification. 
o	On-site installation and complete I&C system integration plan.
-	The Following documents shall be submitted with final proposal:
o	Preliminary Dimensioned Outline Drawings (including overall dimensions weights, center of gravity and mounting/interface details)
o	Preliminary Characteristics (Electrical and Physical) Documentation
o	Preliminary Supplier Bill of Materials/Bill of Materials
o	Preliminary Process Piping and Instrument Tubing Connection Drawings
o	Standard Catalog Pages
o	Estimated Life of Radiation Monitors (to include calculation method)
o	Preventive Maintenance Schedule
o	Reliability Data:
	Mean time between failure (MTBF)
	Mean time to repair (MTTR)
o	List of Spare Parts
o	Specification Compliance Matrix
o	Difference between the Supplier’s Recognized Local and National Regulations, Codes and Standards with those in this Specification
o	Comparison and Justification for use of equivalent Regulations, Codes and Standards
o	Detailed description of the Supplier’s support of Site Acceptance Testing and Supplier’s support of operations and maintenance training
o	Typical list of parts that have a shelf life and a typical shelf-life statement
o	Typical Operations & Maintenance Manual for a process monitor (skid type) and area monitor
o	Typical Primary Calibration Report for a process and area monitor
o	Typical Transfer Calibration Report
o	Typical Factory Acceptance Test Report for a process and area monitor
Additional supplier procurement requirements will be made available upon completion of questionnaire and NDA through a request for proposal.


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