Public procurement notice: Contract Notice
Published: 2018-06-08
Buyer: Ministry of Defence, DE&S Mat Strat, DE&S Mat Strat
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48000000
Estimated value: 1 GBP
Submission deadline: 2018-07-06
Award criteria: The most economic tender

Technical requirements: Software package and information systems. Defence equipment and support (DE&S) needs to ensure that all airworthiness issues are identified, reported and managed to meet Military aviation authority regulatory requirements without which safe operations are compromised and in-service air systems would be grounded. DE&S is now seeking to procure an off the shelf tool to meet this requirement. The system needs be available 24/7 365 days a year with a system availability of at least 99.5 % (for some 6 000 users both internal and external to the UK MoD providing access to historic airworthiness issues records, an audit trail of decisions and associated evidence and functionality to maintain oversight of progression, ownership and performance of airworthiness issues. The system needs to be aligned to the existing DE&S airworthiness issues processes to ensure compliance with Military aviation authority regulations and Air environment policy and DE&S procedures. The system needs to be hosted in a secure environment with a secure connection to Defence systems to enable access through MoD IT systems. The system needs to have the facility to store and access data.
DE&S performs a vital, bespoke and challenging role in the support of national security: it equips and supports the UK’s Armed Forces for operations now and in future. In procuring and supporting new military equipment, commodities and services, supporting in-service equipment through life and managing global logistic operations, DE&S is responsible for delivering some of the most complex products and services in the world which covers some 14 000 000 000 GBP per annum of the MOD’s total third party spend with industry. DE&S employs a mix of civil servants and military personnel, plus contractor staff to perform specialist roles and its internal workforce of over 12 000 personnel (as at 1.4.2014) is deployed at over 150 locations in the UK and overseas. Air systems are supported across a number of DE&S Chief of Materiel, Operating Centre and Delivery Teams with the centre of excellence held in the CoM (AIR) DE&S Airworthiness Team (DAT).
A tool for the identification, reporting and management of airworthiness issues to meet Military aviation regulatory requirements and associated service provisions.
This tool is critical to enable Chief of material air (in his role as chair of the DE&S safety committee) to assure that air safety management is being discharged effectively and in accordance with regulations promulgated by the Military aviation authority.
Payment will be via a CP&F system. Potential providers should confirm they will accept payment in this way.
If a group of economic operators submit a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security aspects letter, the Authority reserves the right to amend the terms of the Security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given or otherwise.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
The Authority will use the PQQ response to create a short list of Tenders who are eligible to participate; fulfil any minimum economical, financial, professional and technical standards; and best meet in terms of capacity and capability against the selection criteria set out in the PQQ. Full details of the method of choosing the Tenderers will be set out in the PQQ. It is the intention to down select between 2 and 6 highest scoring suppliers who will be invited to Tender, As a minimum receive a pass in any pass/fail questions. If a suppliers fails a pass/fail question then they will automatically fail the evaluation and will not be invited to participate any further. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.


Award value: 1