Public procurement notice: Contract Notice
Published: 2025-10-21
Buyer: Ørsted Wind Power A/S
Country: DK
Region: DK012
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 34511100 | 34520000 | 34931500 | 48951000 | 51240000
Estimated value: 6000000 EUR
Submission deadline: 2025-11-17
Award criteria: price, quality

Technical requirements: Ørsted is tendering for a new Vessel Monitoring System (VMS) based service to document the performance of its fleet of Crew Transfer Vessels (CTV’s) operating in wind farms in Europe, Asia and US. 2.2.5	The solution should provide Ørsted with: 
a) A log of the daily activities of the CTV fleet using onboard logger boxes. Daily activities could be Transit, Dockings with transfers and crane lifts, etc.
b) Give the captain access to make comments throughout the shift.
c) Video record the transfer area on the vessel while docking and provide access to these re-cordings.
d) Analyse the vessel speed, comfort, and dockings.
e) Analyse both the transfer quality and the impact on the WTG when the CTVs are docking. 
f) Collect and analyse engine data.
g) Deliver the collected and analysed data to Ørsted daily.
h) Provide excellent and fast service and support when needed.
i) The Scope of Services will be compromised of Services as well as Goods/Hardware.
j) Fast and flexible supply, installation and commissioning to avoid interruption with offshore operations
Ørsted is tendering for a new Vessel Monitoring System (VMS) based service to document the performance of its fleet of Crew Transfer Vessels (CTV’s) operating in wind farms in Europe, Asia and US.
Estimated value basic contract term 3 000 000 EUR
Estimated value basic contract term with extensions 6 000 000 EUR
Estimated quantities Approx. 45 vessels with related hardware and installation services
The above estimates are indicative, and the aggregated purchases made under the Framework Agreement may vary from the above estimates. Unforeseen circumstances might occur if for instance, new projects, strategic changes or new needs arise.
Therefore, the Contracting Entity has decided to also include the following maximums:
Maximum value 3 500 000 EUR
Maximum value with extensions 7 000 000 EUR
Total maximum quantities Approx. 60 vessels with related hardware and installation services
The highest maximum will prevail. Should the value of the maximum quantity exceed the maximum amount, then the maximum quantity prevails. Should the maximum amount exceed the maximum quantity, the maximum amount prevails. This is because lower unit prices, might lead to increased purchases although, the Contracting Entity has used its best efforts in estimating the quantities and amounts.
Experience 70%

3.3.4.2	The Applicant is encouraged to provide the following information about the Applicant’s completed experience in either part V of the ESPD or in Annex H Prequalification References.
(a)	Experience in successful delivery and operation of flexible, cloud-based fleet monitoring solutions with related devices and their installation for offshore wind or related maritime industries. Experience in managing large fleets of at least 20 vessels across customers.
(b)	Experience in technical implementations and integrations of fleet monitoring systems. Applicants are encouraged to provide references for successful technical implementations and integrations of fleet monitoring systems.
3.3.4.3.	Please submit references for the required experience described in 3.3.4.2 above. The references are considered positive if the scope has been carried out within the last three (3) years (calculated from the date of the publication of this Contract Notice).
3.3.4.4.	The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience:
▪ Name of the customer
▪ Brief description of the reference customer, including industry
▪ Contract value (preferably in EUR)
▪ Contract duration, including commencement and completion date.
▪ Number of employees of the customer
▪ Description of a project.
3.3.4.5.	A minimum of 3 (three) and maximum of 5 (five) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.
3.3.4.6.	If any framework agreements are submitted as part of an Applicant’s references, Applicants are encouraged to submit the requested information at section 3.3.4.1 for the most recent or most significant call-off contract(s) concluded under such framework agreements. References only to the award of a framework agreement without reference to any call-off contract thereunder will be disregarded on the basis that no references have been referred to.
3.3.4.7.	No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).
3.3.5.	Assessment of experience
3.3.4.2.1 The Applicant’s experience will be based on the information submitted in accordance with Section 3.3.4.1 and will be an overall assessment of:
a.	Experience within the offshore wind or related maritime industries is considered beneficial, particularly with those handling CTV operators, work boats and service vessels. It is especially advantageous if the applicant has worked with offshore wind developers or operators with comparable fleet size and operational complexity. Documented experience with fleet monitor-ing solutions, including motions, tailored for offshore wind or maritime industries will be re-garded as a significant asset.
b.	Demonstrated experience in integrating fleet monitoring systems with existing organizational infrastructure, such as real-time data collection from onboard systems (e.g., engine, fuel, navi-gation, weather, vessel motions), and delivery of structured data and reports tailored for vessel operators and wind farm clients, will be highly regarded. 
c.	Documented experience with complex infrastructures and application stacks is particularly sought after. Additionally, experience with integrating cloud-based solutions with customer's on-premises systems in a hybrid deployment model will be considered advanta-geous.  
d.	It will be considered positive if the references relate to vessels operating globally across re-gions e.g., EU, UK, APAC, and US, and the size of operation of the entity in which the project was implemented is similar to the Contracting Entity, managing a large fleet with multiple dif-ferent operational requirements.
Economic and financial capacity 30%

3.3.3.1.1	The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds)

3.3.3.1.2	If the Applicant is a newly established legal entity and therefore is not able to submit the abovementioned figures the Applicant is encouraged to provide the opening balance.
3.3.3.1.3	If the Applicant has only one approved annual report at the time of the Prequalification Deadline the Applicant is encouraged to provide those figures and is encouraged to inform the Contracting Entity that the Applicant has only one approved annual report.
3.3.3.1.4	A newly established legal entity is encouraged to consider relying on the economic and financial capacity of the parent company or any other supporting entity.
3.3.3.1.5	The Applicant is encouraged to submit a description of its ownership and corporate structure. If the Applicant is a subsidiary, the Applicant is encouraged to submit the name of the highest possible group parent – being an entity directly or indirectly controlling more than 50 % of the Applicant. The information may be provided in part V of the ESPD. The Contracting Entity reserves the right to set a deadline for submission of the description of ownership structure after the deadline for request to participate.
3.3.3.1.6	If the Applicant relies financially on another legal entity, and this entity is a parent company to the Applicant and the companies have consolidated accounts, it is possible to submit financial information for the parent company only but it is to be made clear from part II C of the ESPD that the Applicant relies on the economic and financial information of the parent company or any other supporting entity by ticking “yes” in section II C of the ESPD: “Does the economic operator rely on the capacities of other entities…”. In such cases the Applicant is encouraged to state that it has consolidated accounts.
3.3.3.1.7	If the Applicant is part of a profit-sharing agreement with another legal entity, cf. for example Germany’s Ergebnisabführungsvertrag or equivalent legal arrangement or if the parent company of the Applicant has made a statement according to the Dutch Civil Code article 2:403 (a “403 statement”) or equivalent legal arrangement, the Applicant should declare in the ESPD part II C that it relies on another entity. Further the supporting entity shall fill out a separate ESPD. The Applicant or the supporting entity is encouraged to explicitly mention the profit-sharing agreement/403 statement in the ESPD part V. In case of a profit-sharing agreement the evaluation will be based on the figures for the financially strongest entity participating in the arrangement. Only this company has to insert financial figures in the ESPD part V.
3.3.3.2	Assessment of economic and financial capacity
3.3.3.2.1	The evaluation of the Applicant’s economic and financial capacity will be based upon the information submitted and will be an assessment of the following three areas (in prioritized order), all for the latest signed and approved annual report unless otherwise mentioned below:
(a)	Capital structure, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	 Estimated contract value to equity, 
-	Solvency ratio (equity / total assets), 
-	Change of Tangible Net Worth, (equity less intangible assets) (based on both signed and approved annual reports) and 
-	Debt to equity*
-	Debt to earnings*
(b)	Liquidity, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
- Current ratio (current assets / current liabilities)
- Average working capital turnover (Turnover (Revenue)/Average working capital) (working capital calculated as the sum of inventories, trade receivables and cash and cash equivalents, subtracting trade payables) (based on both signed and approved annual reports)*
- Current ratio (the oldest of the two latest signed and approved annual reports)*
(c)	Profitability. (The two criteria have equal priority):
- Earnings before tax to total assets,
- Earnings before tax margin (Earnings before tax (EBT) / Turnover (revenue) (based on both signed and approved annual reports).
3.3.3.3	In the case of economic and financial support from a Supporting Entity the information will be based on the combined financial figures from both entities which accordingly both have to insert financial figures in the ESPD part V, unless the Applicant and the companies have consolidated accounts, cf. 3.3.3.1.6 above. The same applies if the Applicant is a Consortium. 
3.3.3.3.1	If the Applicant has not provided all or any of the figures mentioned in Section 3.3.3.1.1 or the opening balance as mentioned in Section 3.3.3.1.2, the Contracting Entity may choose to ask for this information. However, the Contracting Entity also has the choice of assessing the figures or the opening balance based on the information provided by the Applicant, in such case, it will be evaluated negatively in the assessment that the Applicant has not submitted all the relevant information.
Joint and Several Liability

Parent Company Guarantee

Transfer of Rights and Obligations

For further information, please refer to the tender material.

Eligibility requirements: Experience 70%

3.3.4.2	The Applicant is encouraged to provide the following information about the Applicant’s completed experience in either part V of the ESPD or in Annex H Prequalification References.
(a)	Experience in successful delivery and operation of flexible, cloud-based fleet monitoring solutions with related devices and their installation for offshore wind or related maritime industries. Experience in managing large fleets of at least 20 vessels across customers.
(b)	Experience in technical implementations and integrations of fleet monitoring systems. Applicants are encouraged to provide references for successful technical implementations and integrations of fleet monitoring systems.
3.3.4.3.	Please submit references for the required experience described in 3.3.4.2 above. The references are considered positive if the scope has been carried out within the last three (3) years (calculated from the date of the publication of this Contract Notice).
3.3.4.4.	The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience:
▪ Name of the customer
▪ Brief description of the reference customer, including industry
▪ Contract value (preferably in EUR)
▪ Contract duration, including commencement and completion date.
▪ Number of employees of the customer
▪ Description of a project.
3.3.4.5.	A minimum of 3 (three) and maximum of 5 (five) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.
3.3.4.6.	If any framework agreements are submitted as part of an Applicant’s references, Applicants are encouraged to submit the requested information at section 3.3.4.1 for the most recent or most significant call-off contract(s) concluded under such framework agreements. References only to the award of a framework agreement without reference to any call-off contract thereunder will be disregarded on the basis that no references have been referred to.
3.3.4.7.	No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).
3.3.5.	Assessment of experience
3.3.4.2.1 The Applicant’s experience will be based on the information submitted in accordance with Section 3.3.4.1 and will be an overall assessment of:
a.	Experience within the offshore wind or related maritime industries is considered beneficial, particularly with those handling CTV operators, work boats and service vessels. It is especially advantageous if the applicant has worked with offshore wind developers or operators with comparable fleet size and operational complexity. Documented experience with fleet monitor-ing solutions, including motions, tailored for offshore wind or maritime industries will be re-garded as a significant asset.
b.	Demonstrated experience in integrating fleet monitoring systems with existing organizational infrastructure, such as real-time data collection from onboard systems (e.g., engine, fuel, navi-gation, weather, vessel motions), and delivery of structured data and reports tailored for vessel operators and wind farm clients, will be highly regarded. 
c.	Documented experience with complex infrastructures and application stacks is particularly sought after. Additionally, experience with integrating cloud-based solutions with customer's on-premises systems in a hybrid deployment model will be considered advanta-geous.  
d.	It will be considered positive if the references relate to vessels operating globally across re-gions e.g., EU, UK, APAC, and US, and the size of operation of the entity in which the project was implemented is similar to the Contracting Entity, managing a large fleet with multiple dif-ferent operational requirements.
Economic and financial capacity 30%

3.3.3.1.1	The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds)

3.3.3.1.2	If the Applicant is a newly established legal entity and therefore is not able to submit the abovementioned figures the Applicant is encouraged to provide the opening balance.
3.3.3.1.3	If the Applicant has only one approved annual report at the time of the Prequalification Deadline the Applicant is encouraged to provide those figures and is encouraged to inform the Contracting Entity that the Applicant has only one approved annual report.
3.3.3.1.4	A newly established legal entity is encouraged to consider relying on the economic and financial capacity of the parent company or any other supporting entity.
3.3.3.1.5	The Applicant is encouraged to submit a description of its ownership and corporate structure. If the Applicant is a subsidiary, the Applicant is encouraged to submit the name of the highest possible group parent – being an entity directly or indirectly controlling more than 50 % of the Applicant. The information may be provided in part V of the ESPD. The Contracting Entity reserves the right to set a deadline for submission of the description of ownership structure after the deadline for request to participate.
3.3.3.1.6	If the Applicant relies financially on another legal entity, and this entity is a parent company to the Applicant and the companies have consolidated accounts, it is possible to submit financial information for the parent company only but it is to be made clear from part II C of the ESPD that the Applicant relies on the economic and financial information of the parent company or any other supporting entity by ticking “yes” in section II C of the ESPD: “Does the economic operator rely on the capacities of other entities…”. In such cases the Applicant is encouraged to state that it has consolidated accounts.
3.3.3.1.7	If the Applicant is part of a profit-sharing agreement with another legal entity, cf. for example Germany’s Ergebnisabführungsvertrag or equivalent legal arrangement or if the parent company of the Applicant has made a statement according to the Dutch Civil Code article 2:403 (a “403 statement”) or equivalent legal arrangement, the Applicant should declare in the ESPD part II C that it relies on another entity. Further the supporting entity shall fill out a separate ESPD. The Applicant or the supporting entity is encouraged to explicitly mention the profit-sharing agreement/403 statement in the ESPD part V. In case of a profit-sharing agreement the evaluation will be based on the figures for the financially strongest entity participating in the arrangement. Only this company has to insert financial figures in the ESPD part V.
3.3.3.2	Assessment of economic and financial capacity
3.3.3.2.1	The evaluation of the Applicant’s economic and financial capacity will be based upon the information submitted and will be an assessment of the following three areas (in prioritized order), all for the latest signed and approved annual report unless otherwise mentioned below:
(a)	Capital structure, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
-	 Estimated contract value to equity, 
-	Solvency ratio (equity / total assets), 
-	Change of Tangible Net Worth, (equity less intangible assets) (based on both signed and approved annual reports) and 
-	Debt to equity*
-	Debt to earnings*
(b)	Liquidity, in prioritized order (but where the two items marked with a * have equal priority) consisting of:
- Current ratio (current assets / current liabilities)
- Average working capital turnover (Turnover (Revenue)/Average working capital) (working capital calculated as the sum of inventories, trade receivables and cash and cash equivalents, subtracting trade payables) (based on both signed and approved annual reports)*
- Current ratio (the oldest of the two latest signed and approved annual reports)*
(c)	Profitability. (The two criteria have equal priority):
- Earnings before tax to total assets,
- Earnings before tax margin (Earnings before tax (EBT) / Turnover (revenue) (based on both signed and approved annual reports).
3.3.3.3	In the case of economic and financial support from a Supporting Entity the information will be based on the combined financial figures from both entities which accordingly both have to insert financial figures in the ESPD part V, unless the Applicant and the companies have consolidated accounts, cf. 3.3.3.1.6 above. The same applies if the Applicant is a Consortium. 
3.3.3.3.1	If the Applicant has not provided all or any of the figures mentioned in Section 3.3.3.1.1 or the opening balance as mentioned in Section 3.3.3.1.2, the Contracting Entity may choose to ask for this information. However, the Contracting Entity also has the choice of assessing the figures or the opening balance based on the information provided by the Applicant, in such case, it will be evaluated negatively in the assessment that the Applicant has not submitted all the relevant information.
Joint and Several Liability

Parent Company Guarantee

Transfer of Rights and Obligations

For further information, please refer to the tender material.
The most economically advantageous tender shall be identified on the basis of the best price-quality ratio as further described in the tender material
"Complaints about not having been pre-qualified must be filed with the Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty) calendar days from the day after the day when the Contracting Entity has notified the applicants in question about the result of the pre-qualification, provided that the notification contains a short statement of relevant reasoning behind the decision. The complainant must notify the Contracting Entity in writing of the filing at the latest when complaint is filed. There is no deadline for the Complaints Board’s review of a complaint about the result of the pre-qualification
All affiliates of the Contracting entity and all affiliates who are directly or indirectly controlled by Ørsted Wind Power A/S. Ørsted establish new Affiliates on an ongoing basis. Any
new Affiliate will also become a Contracting Entity under the Contract, as long as the new Affiliate’s activities are within the usual activities of the Ørsted which is to develops, constructs and operates offshore and onshore wind farms, solar farms, energy storage facilities, and bioenergy plants, and provides energy products to its customers.
Ørsted is tendering for a new Vessel Monitoring System (VMS) based service to document the performance of its fleet of Crew Transfer Vessels (CTV’s) operating in wind farms in Europe, Asia and US. 2.2.5	The solution should provide Ørsted with: 
a) A log of the daily activities of the CTV fleet using onboard logger boxes. Daily activities could be Transit, Dockings with transfers and crane lifts, etc.
b) Give the captain access to make comments throughout the shift.
c) Video record the transfer area on the vessel while docking and provide access to these re-cordings.
d) Analyse the vessel speed, comfort, and dockings.
e) Analyse both the transfer quality and the impact on the WTG when the CTVs are docking. 
f) Collect and analyse engine data.
g) Deliver the collected and analysed data to Ørsted daily.
h) Provide excellent and fast service and support when needed.
i) The Scope of Services will be compromised of Services as well as Goods/Hardware.
j) Fast and flexible supply, installation and commissioning to avoid interruption with offshore operations
Ørsted is tendering for a new Vessel Monitoring System (VMS) based service to document the performance of its fleet of Crew Transfer Vessels (CTV’s) operating in wind farms in Europe, Asia and US.
Estimated value basic contract term 3 000 000 EUR
Estimated value basic contract term with extensions 6 000 000 EUR
Estimated quantities Approx. 45 vessels with related hardware and installation services
The above estimates are indicative, and the aggregated purchases made under the Framework Agreement may vary from the above estimates. Unforeseen circumstances might occur if for instance, new projects, strategic changes or new needs arise.
Therefore, the Contracting Entity has decided to also include the following maximums:
Maximum value 3 500 000 EUR
Maximum value with extensions 7 000 000 EUR
Total maximum quantities Approx. 60 vessels with related hardware and installation services
The highest maximum will prevail. Should the value of the maximum quantity exceed the maximum amount, then the maximum quantity prevails. Should the maximum amount exceed the maximum quantity, the maximum amount prevails. This is because lower unit prices, might lead to increased purchases although, the Contracting Entity has used its best efforts in estimating the quantities and amounts.
The contract is envisaged for 8 years in total. 4 years of basic term with possible extensions each of 12 months (i.e. 4 x 12 months).
The Contracting Entiry reserves the right (i.e. not an obligation) to renew the contract (i.e. extend its duration up to 4 times, each of 12 months, i.e. 4x 12 months), without a new procurement procedure.