Public procurement notice: Contract Notice
Published: 2020-11-18
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33150000: Radiotherapy devices | 33151000: Radiotherapy devices and supplies
Estimated value: 2960000 GBP
Submission deadline: 2020-12-21
Award criteria: The most economic tender

Technical requirements: Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and has a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230 000 patients, with over 4 000 000 treatment histories, and have the capacity for increases in radiotherapy workload for the next 5 years. The estimated increase in database growth is 10 GB per annum with accompanying image storage growth of approximately 2 TB per annum.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
It is envisaged that treatment planning systems 1 and 2 will facilitate different functions in clinical use. Treatment planning system 1 is intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To this extent the systems requires capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than 1 tender for any given lot. A single tender for more than 1 lot combined will not be considered.
It is envisaged that treatment planning systems 1 and 2 will facilitate different functions in clinical use.
Treatment planning system 2 is intended primarily as a dose verification and quality assurance tool. It will perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and offline verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
It is essential that the DICOM Archive offered provides a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available Oncology Management Systems and treatment planning systems. The need to duplicate or import and export data and images must be minimised to maximise service efficiency and work.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 0.8 million for the last 3 years.
4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP 0.8 million for the last 3 years in the business area covered by the contract.
4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— All tendered products must fully comply with the NHS Requirement included within the tender documents.


Award value: 2960000