Public procurement notice: Contract Notice
Published: 2016-07-09
Buyer: Hertfordshire County Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34111000: Estate cars and saloon cars | 34113000: Four-wheel-drive vehicles | 34114000: Special-purpose vehicles
Estimated value: 1500000 GBP
Submission deadline: 2016-08-05
Award criteria: The most economic tender

Technical requirements: The Council has a requirement for the supply of self-drive hire vehicles on an ‘as and when basis’ to locations throughout Hertfordshire and Northamptonshire. The Framework Agreement will be used by the Council and its Customers, which may include other councils and similar organisations.
The Framework Agreement requirement is for a variety of Vehicles as detailed within the various Lots listed below. The Council is committed to encouraging the use of environmentally friendly Vehicles, both cars and commercial, which should be reflected within the offered range of vehicles. Contractors are required to notify the Council of any changes to the range of available vehicles, both additions and deletions. As an underlying principle, all vehicles must comply with current legislation at all times.
This procurement is an Open (one stage process). Suppliers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system.
To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 5.8.2016.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
Please allow sufficient time to make your return as late returns will not be permitted by the system.
As part of the Council's commitment to partnership working it is possible that during the contract period other local authorities or other public sector bodies within Hertfordshire may wish to utilise this Framework Agreement. In particular, the Framework Agreement is open to members of Supply Hertfordshire (including any successor body). A current list of member organisations can be found on the Supply Hertfordshire website using the following link:
No fixed list of organisations is set out within the procurement exercise and no guarantee can be given as to the exact amount of business which may result from this procurement exercise. However, the contractor will be expected to provide the goods and/or services under this Framework Agreement to any local authority or other public sector body within the county of Hertfordshire that is authorised by the Council. Any organisation that utilises this Framework Agreement shall do so under the terms and conditions of the Framework Agreement.
The estimated total value of the Framework Agreement is between GBP 1 500 000 and GBP 1 800 000 and is for the core period inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual value of the Framework Agreement will be approximately between GBP 375 000 — GBP 450 000
The Framework Agreement will be awarded for a core period of three (3) years, with the option to extend this up to one (1) further year. Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other Contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
Please Note: Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.
This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the Closing date and time. Tenders cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the e-Tendering system.

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