Public procurement notice: Contract Award Notice
Published: 2018-05-12
Buyer: The Royal Borough of Kingston upon Thames
Country: UK
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 72000000 | 73000000 | 79400000 | 80000000 | 98000000
Estimated value: 1173000 GBP
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Provision of Infrastructure Support services for the VCS, consisting of wrap-around, targeted support that covers communications, finance support, governance, premises support, IT support, training targeted at voluntary and community groups and strategic leadership of the local VCS (and in particular, tying into the Kingston Strategic Partnership) within Kingston upon Thames for a period of 2 years with an option to extend by one year increments up to a maximum of additional 3 years.
Direct Negotiation with the incumbent provider under Regulation 32 of the Public Contracts Regulations 2015.
An open market tender for the Services was conducted in May 2017 for 2 Lots: Infrastructure Support for the VCS (Lot 1) and Support for Volunteers and Active Citizens (Lot 2). The Council were successful in awarding Lot 2, however no suitable tenders were received in response to the tender for Lot 1 in accordance with Regulation 32(2)(a) PCR 2015. The responses that were received for Lot 1 (from the incumbent provider and one other) were deemed to be irrelevant to the contract, and manifestly incapable, without substantial changes, of meeting the Authority's needs and requirements as specified in the procurement documents as per Reg 32(3)(a) PCR.
The Authority therefore decided to enter into direct negotiations with the incumbent provider for Infrastructure Support for the VCS, based on the original tender conditions, to secure the following:
— service development / transformation against existing service provision, as informed by a full needs analysis which was undertaken prior to both procurement exercises,
— ability for the Authority to explore a flexible approach to award an innovative contract which develops a suitable delivery model that provides suitable outcomes to the local population,
— opportunity to develop the market during this contract term, potentially leading to a competitive process at a later stage,
— securing a solution for the requirement which delivers the required outcomes, which the open market tender was not able to secure,
— ensures the provider fully understands the requirement and is committed to deliver the services to the required standard, which will be monitored through performance management.
Following the negotiation, a final position was offered to the provider for a contract for 2 years with the option to extend by 1 year increments up to a maximum of 3 (three) additional years.
The contract is for a period of 2 (two) years with an option to extend by one year increments up to a maximum of 3 (three) additional years at the discretion of the Council based on demonstration of suitable performance monitoring during the initial contract period.


Winner: Kingston Voluntary Action
Award value: 1173000
Number of bids: 1