Public procurement notice: Contract Notice
Published: 2025-12-09
Buyer: Oslo kommune v/ Bymiljøetaten
Country: NO
Region: NO081
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 44000000 | 48000000 | 72000000 | 72200000 | 72260000: Software-related services
Estimated value: 20000000 NOK
Submission deadline: 2026-01-09
Award criteria: quality, cost

Technical requirements: Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: The tenderer must have sufficient financial capacity to be able to fulfil the contract.
                Documentation requirements:
                The company's last Annual Financial Statements including notes, the Board's Annual Report and Audit Report, as well as new information of relevance to the company's fiscal numbers.

Credit evaluation/rating, not older than six months, and which is based on the last known fiscal figures. The rating shall be carried out by an officially certified credit rating institution.

The contracting authority reserves the right to obtain credit appraisal on its own initiative.
The tenderer shall be a legally established company.
                Documentation requirements:
                Norwegian companies: Company Registration Certificate

Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
Tenderers shall have relevant experience with the development, delivery and operation of systems for the administration and monitoring of charging stations, including remote control, error handling and integration with OCPP.

Tenderers shall be the owner of the offered system and/or be able to document the right of use of the development of the system.
                Documentation requirements:
                Short description of the most important relevant deliveries and systems delivered in the last three years, including information on the contract ́s value, date of delivery, number of charging points, as well as the name and contact information of the contracting authority and a description of the assignment ́s content.

Initially experience with delivering and operating systems for parking enforcement/payment is not seen as relevant experience as a starting point.
Tenderers shall have a relevant quality assurance system for the content of the contract.
                Documentation requirements:
                A description of the tenderer's quality assurance methods.

Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
Tenderers shall have a well-established information security management system based on recognised standards (f.eks. ISO/IEC 27001, NBIM's fundamental principles, NIST CSF or equivalent).
                Documentation requirements:
                • Valid certificate or audit report with a conclusion and limitations for the management system.

• Description of the management system's structure, scope and implementation.

• Overview of the policies and procedures included in the system.

• Statement of standard(s) that form the basis.
Technical and functional system
Total cost (TCO) based on 10 year period
Delivery and implementation
The requirements and criteria that come with the procurement regulations § 7-9 shall aim at reducing the procurement ́s total climate footprint or environmental impact, cf. the procurement regulations § 7-9 (1). The main rule in the Procurement Regulations § 7-9 (2) is that the contracting authority shall emphasise climate and environmental considerations with a minimum of thirty percent. Exceptions from the obligation to set environmental requirements or criteria exist if the procurement has a climate footprint and an environmental impact that is immaterial and this is due in the procurement documents, cf. the procurement regulations § 7-9 (5).

The contracting authority ́s procurement of a back system for charging poles is first and foremost a service procurement, where a computer system shall ensure that the town ́s inhabitants can use the municipality ́s chargers. The work does not include travel activities and no use of paper or other consumables. A direct climate footprint as a result of the procurement is therefore expected to be of a modest nature. However, if the sub-supplier chains are taken into account, we can see that climate footprint and environmental impact can occur for the operation of the data centres connected to the digital system. The tenderer ́s influence on this energy consumption and possible environmental consequences is, however, very limited and aimless for the contracting authority to emphasise or set requirements in the requirement specifications for the above in this procurement.

Based on this, the procurement of a back system for charging poles is considered to have immaterial climate footprint and environmental impact, and therefore falls under the exception rule in § 7-9 (5).
PURPOSE AND SCOPE

Oslo municipality c/o the Agency for Urban Environment (henceforth referred to as the Contracting Authority) invites tenderers to a competition with negotiations for the procurement of a back-end system for municipal charging infrastructure.

The contracting authority is responsible for the management, operation, maintenance and development of municipal urban areas and streets in Oslo. This includes common areas such as roads, streets, car parks, meeting places, parks and recreation areas, municipal sports and outdoor facilities, as well as municipally owned areas in the Countryside and inner Oslofjord. The agency shall ensure inviting urban areas with good cleaning and waste management, planting in parks, lighting, maintenance of streets, roads, footpaths and bridges. BYM is also a facilitator and motivator for sports, leisure activities, nature experiences, public health and cultural experiences, as well as responsibility for parking and charging of all types of vehicles on public roads and streets.

All communication, including any questions, shall be conducted through the municipality's tender management tool.

The objective and extent of the procurement.

The Contracting Authority wants to license a CSMS (Charging Station Management System), a complete cloud based system (SaaS) for the administration and operation of all public AC chargers in the city. The system shall be based on open protocols and it shall include approx. 2,700 existing AC chargers of different makes, as well as approx. 200-400 new AC chargers per year. The aim is to procure a user friendly cloud based service that is mainly a standard "off the shelf" and not a specially adapted proprietary system.

Note: Payment functionality (EMSP) is not included in the requirements. This will be handled by the contracting authority, but there will be a need for integrations with the contracting authority ́s EMSP.

The public chargers are owned and operated by the contracting authority, but must be available for private operators as agreed with the contracting authority. The system must be able to communicate and interact with other internal and external systems and app solutions through the OCPI protocol.

Oslo currently has over 122,000 electric vehicles, making up more than 44% of the total fleet, and the number is increasing rapidly. In 2025, 94% of all new vehicles were sold in Oslo battery electric vehicles. This means that we have all types of users, regardless of age and demographics. Easy access and use of the public chargers is therefore decisive.

The cloud based administration system covers i.a.:

• Remote controlled administration of the charging network, including operational diagnostics, error messages, integration of new charging points, error recovery and restarting charging posts.

• Relevant statistics, reporting functions and real time information.

Handling a pricing model based on dynamic kWt pricing, with connection to spot prices on electricity, as well as a parking charge that varies according to time of day and different weekdays/bank holidays.

The contracting authority currently operates over 2,700 public AC charging points divided in approx. 300 locations. These locations consist of different types of charging poles and charging boxes, for example Ensto and Schneider. In addition there will be different models of the charging posts.

Other departments and municipal companies ́ chargers shall also be able to use the back system. If the back system is used for chargers at other municipal entities, it will still only be the Agency for Urban Environment that the supplier relates to. The contract is not exclusive for other departments and municipal companies than the Agency for Urban Environment.