Public procurement notice: Contract Notice
Published: 2016-07-13
Buyer: University of Sussex
Country: UK
Region: Surrey, East and West Sussex
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48190000 | 72212300: Document creation software programming services | 72212900: Miscellaneous software programming services | 72261000: Software support services | 72262000: Software development services
Estimated value: 6000000 GBP
Submission deadline: 2016-08-09
Award criteria: The most economic tender

Technical requirements: To fulfil its development and growth targets, and to improve services for students and staff, the University needs to transform its administrative processes and systems. As well as a significant programme of business change, this requires replacement of the current Student Information System. The University is therefore seeking to procure a new Student Information System, together with the services to configure, integrate and implement this system, and ongoing support and maintenance. Within the scope of this procurement, the University may also wish to purchase certain hosting services from the successful supplier.
The functional scope of the solution is to cover the student journey from admissions through to award, including: Assessment management, curriculum delivery and feedback, curriculum design/development, event management, external and internal compliance, partner management, registration, reporting and analytics, student finance and fees and student support. Integration will be required to a number of core university information systems and third party software packages. Configuration and implementation will require close working with the University and their external delivery partner, and will include the migration of data from current systems. On-premise and fully managed off-premise hosted solutions will be considered, as well as ‘Software as a Service’ (these will be explored during the procurement). Further information on high level requirements will be provided with the Pre-Qualification Questionnaire. It is expected that there will be a phased transition with handover to ‘business as usual’ completed in 2019, although the detailed approach will be explored during dialogue.
The estimated total contract value is in the range of 3 000 000 GBP and 6 000 000 GBP (ex VAT). This is an indicative figure calculated for the maximum term of the contract (15 years) and the actual figure will depend on a number of factors, including contract term and the pricing model adopted.
Initial term of the contract will be 10 years. On expiry of the initial term, the term may be extended by a period of up to 5 years at the University's option. The contract will have a maximum term of 15 years.
In order to respond to this Notice bidders will need to register and/or log on to the In-tend portal at https://in-tendhost.co.uk/universityofsussex
To express an interest select View Tender Details in the top right hand corner. Then click on Express Interest. When registering, bidders should only register their company once, although you can register multiple contacts. If you have any difficulty in uploading a response please contact the In-Tend Help Desk on 0844 2728810. All communication regarding this opportunity must be conducted via the In-tend portal.
After registration bidders will be able to download a Descriptive Document and Pre Qualification Questionnaire (PQQ). The PQQ response should be uploaded via the In-Tend portal by 12:00 noon on 8.8.2016.
The University shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.
The University reserves the right to change without notice the procedure for awarding the contract, to reject all or any bids for the contract; to terminate discussions with any or all interested tenderers and /or to stop the process and not award a contract at any time without liability on its part. Tenders and all supporting documentation for the contract must be priced in sterling.
In accordance with Public Contracts Regulations 2015 a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to bidders. Any appeals should be promptly brought to the University's attention and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by applicable law, including, without limitation, the Public contracts Regulations 2015.

Eligibility requirements: Selection Criteria as stated in procurement documents. Selection Criteria as stated in procurement documents.
Selection Criteria as stated in procurement documents.