Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2021-03-03
Buyer: Statens Kartverk
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 71354000 | 72212326
Estimated value: 650000 NOK

Technical requirements: Gepos is the map office's tool for keeping project accounts and carrying out balance sheets and forecasting work for Geogrowth projects, some other collaborative projects where the Norwegian Mapping Authority keeps project accounts. Gepos consists of a workbook (Excel based) that contains the Gepos program and a project sheet for each project, as well as some reports that give a combined overview of multiple project sheets. Connections and functions between the files are handled with the help of macros. Gepos uses only standard Excel functionality.
Gepos updates to the Norwegian Mapping Authority's economy once a month in concurrence with the Norwegian Mapping Authority's accounting system. Gepos is basically a clean follow-up system for economy, but communicates to a large degree with KOS (Kartkontorenes follow-up system) in order to safeguard the entirety of the project management, and ensure reports and information to collaborating partners. In connection with the last named assignment, Gepos also communicates with Geonorge.
There is currently only one developer with the expertise required for Gepos. This developer is a previous employee of the Norwegian Mapping Authority, but is now employed by Norkart.
The Norwegian Mapping Authority wants to secure these vulnerable operating situations with new hires, so that we can employee a new Gepos developer. During the first half year of 2021, the Norwegian Mapping Authority announces a position in the Norwegian Mapping Authority that also includes the competence requirements necessary to ensure further operation of Gepos.
In order to safeguard operation in a transfer phase, as well as to overcome the coming learning need of new employees, is the need to enter into a contract with Norkart until the end of October 2021.
There is currently only one developer with the expertise required for Gepos. This developer is a previous employee of the Norwegian Mapping Authority, but is now employed by Norkart.
If Gepos is not operated and errors occur, large parts of the Land Division will not be able to report or handle the project finances valued at, at least NOK 150 million annually. This is critical for the division and the Norwegian Mapping Authority pursuant to legal requirements and reporting requirements, but also purely practical for collaborating partners to whom the Norwegian Mapping Authority has obligations to and private companies whom services are purchased from.
In addition to technical competence, it is significant for the work to be able to know organisation and processes in the Norwegian Mapping Authority when working with Gepos. That which makes the Excel tool (Gepos) intricate is connections to other internal support tools, finance systems, cost distribution standards and rules laid down in agreements with collaborating partners, and the engineering design organisation at the map offices. The necessity of understanding the complexity around Gepos, understand context and environment, is challenging to specify and order. In practise, this competence must be earned, if one works in the Norwegian Mapping Authority within the disciplines of Geogrowth and with economy follow-up.
The need for this complex competence of the developer is required both for operation as well as for development. In particular with further development the ability to understand the entirety of the economy will be a key competence to be able to ensure the implementation of smart and efficient solutions.
As the project sheets are so tailored and adapted to both the Geogrowth -collaboration and the Norwegian Mapping Authority's organisation, it is not simply to replace Gepos with a standard software program.
The Norwegian Mapping Authority wants to secure this vulnerable operating situation with new hire, so that we get a new Gepos developer. During the first half year of 2021, the Norwegian Mapping Authority announces a position in the Norwegian Mapping Authority that also includes the competence requirements necessary to ensure further operation of Gepos.
In order to safeguard operation in a transfer phase, as well as to overcome the coming learning need of new employees, is the need to enter into a contract with Norkart until the end of October 2021. It will be very process-economically inappropriate to hold a contest for such a short period, all the time Norkart's consultant must in any case be responsible for training, etc., and that a possible new supplier will not be up to sufficient level before a new resource is employed in the Norwegian Mapping Authority.
The Norwegian Mapping Authority therefore considers the requirement concerning competition in PPA § 4 met, as there is only one supplier in the market able to safeguard the development of Gepos for such a short period, until new employees are in place. This will also secure the most efficient resource use possible in accordance with PPA § 1.


Winner: Norkart AS
Award value: 650000