Public procurement notice: Contract Notice
Published: 2017-09-02
Buyer: Northern Ireland Prison Service
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 71000000 | 71220000 | 71311000: Civil engineering consultancy services | 71312000: Structural engineering consultancy services | 71315210
Estimated value: 3000000 GBP
Submission deadline: 2017-10-13
Award criteria: The most economic tender

Technical requirements: The Integrated Design Team will work with the in-house estates team to primarily deliver NIPS works projects, but will also provide occasional contract administration support for multi-disciplinary facilities management contracts. Due to the anticipated volume and frequency of work, 2 regional single operator professional design team services framework contracts are to be established to take forward the delivery of multiple minor works and maintenance projects (typically up to 500 000 GBP per order but with the ability — subject to operational requirements — to operate up to 750 000 GBP per order) using an established NEC3 measured term framework. In addition, opportunities may also be presented, subject to business case approval, to take forward individual major projects in the range  500 000 GBP —  5 000 000 GBP during the period of the framework (procured via separate tenders).
This Framework Contract will be awarded for a period of 4 years with the option to terminate at the end of year 2 and year 3 or at any other time as may be deemed necessary by the Contracting Authority.
The Integrated Design Team will work with the in-house estates team to primarily deliver NIPS works projects, but will also provide occasional contract administration support for multi-disciplinary facilities management contracts. Due to the anticipated volume and frequency of work, 2 regional single operator professional design team services framework contracts are to be established to take forward the delivery of multiple minor works and maintenance projects (typically up to 500 000 GBP per order but with the ability — subject to operational requirements — to operate up to 750 000 GBP per order) using an established NEC3 measured term framework. In addition, opportunities may also be presented, subject to business case approval, to take forward individual major projects in the range 500 000 GBP — 5 000 000 GBP during the period of the framework (procured via separate tenders).
This Framework Contract will be awarded for a period of 4 years with the option to terminate at the end of year 2 and year 3 or at any other time as may be deemed necessary by the Contracting Authority.
The Economic Operator's performance on this framework contract will be regularly monitored. If an Economic Operator fails to reach satisfactory levels of performance the Economic Operator may be issued with a Certificate of Unsatisfactory Performance, which will result in the Economic Operator being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. A list of these bodies can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
This Framework Contract will be awarded for a period of 4 years with the option to terminate at the end of year 3 and year 3 or at any other time as may be deemed necessary by the Contracting Authority.  Whilst it is the Authority's intention to deliver a reasonable number of Projects utilizing this Framework Contract, the Authority is not under any obligation to make any appointments from the Framework Contract. The Authority will not be responsible for meeting any costs incurred by IDTs should the number of opportunities fall short of IDTs' expectations.   The Contracting Authority reserves the right to procure, by other means, work that could otherwise be carried out under this Framework Contract.  The Authority expressly reserves the rights:  1. not to award any contract as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; 2. to make whatever changes it may see fit to the content and structure of the tendering competition; 3. to award contract(s) in respect of any part(s) of the services covered by this notice; and 4. to award contract(s) in stages  and in no circumstances will the Authority be liable for any costs incurred by candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at risk of the company participating in this procurement process. This project will be used to progress the Government's wider social, economic and environmental objectives.  Economic operators should note:  Lot 1 — In addition to the sites indicated above (Maghaberry Prison and Prisoner Assessment Unit (Belfast)), other occasional services may also be required (subject to the approval of the Northern Ireland Prison Service) for properties within the geographical areas of Counties Antrim and Down in Northern Ireland, including those of the Compensation Agency NI, Courts and Tribunal Service, Electoral Office for NI, Forensic Science NI, Probation Board for NI and Youth Justice Agency or any other Agencies or Arm's length bodies of the Department of Justice (NI).  Lot 2 — In addition to the sites indicated above (Magilligan Prison, Hydebank Wood College and Prison (Belfast) and Headquarters (Belfast)), other occasional services may also be required (subject to the approval of the Northern Ireland Prison Service) for properties within the geographical areas of Counties Armagh, Londonderry, Fermanagh and Tyrone in Northern Ireland, including those of the Compensation Agency NI, Courts and Tribunal Service, Electoral Office for NI, Forensic Science NI, Probation Board for NI and Youth Justice Agency or any other Agencies or Arm's length bodies of the Department of Justice (NI).  Unsatisfactory performance: In the event that an Economic Operator is successful in being awarded Lot 1 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services, the Contracting Authority may award some or all works and services required under Lot 1 to the Economic Operator who was awarded Lot 2, for the remaining duration of the framework contract.  Conversely, in the event that an Economic Operator is successful in being awarded Lot 2 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services, the Contracting Authority may award some or all works and services required under Lot 2 to the Economic Operator who was awarded Lot 1, for the remaining duration of the framework contract.
Precise information on deadline(s) for review procedures: This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.  A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.  Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months ,where the court considers that there is a good reason for doing so).


Award value: 3000000