Public procurement notice: Contract Notice
Published: 2016-04-20
Buyer: Scottish Government
Country: UK
Region: SCOTLAND
Contract type: Services
Procedure: Open procedure
CPV classification: 71251000 | 71313000: Environmental engineering consultancy services | 71314000: Energy and related services | 71314200: Energy management services | 71314300: Energy-efficiency consultancy services
Estimated value: 1500000 GBP
Submission deadline: 2016-05-31
Award criteria: Technical, Commercial

Technical requirements: Technical
Commercial
The Scottish Government has recently appointed 12 suppliers to the Non Domestic Energy Efficiency (NDEE) Framework for public sector improvement works and services which commenced on 1.3.2016. These suppliers will deliver energy efficiency services via a range of technical solutions that will provide guaranteed energy savings over the 4 year term of the call-off contract awarded under the framework.
The NDEE Framework covers NDEE retrofit in its broadest sense including a combination of building fabric, building environmental services systems and their control (e.g. heating, cooling, ventilation, lighting, water, etc.), and local energy generation (including combined heat and power systems, district heating systems and on-site renewables).The Framework is based upon an Energy Performance Contract (EnPC) with a savings guarantee capable of delivering on the basis of: (i) design and build; (ii) design, build and operate; or (iii) design, build, operate and finance. The aggregate value of projects using the NDEE Framework is estimated to be in the range of 250 000 000 GBP-300 000 000 GBP within the 4 year Framework term, split between projects funded via revenue and capital budgets.
The Scottish Government is now seeking to procure a Service Provider to manage a Support Unit (SU) to support users of this Framework. This will be a single supplier framework contract which will initially run for a period of 2 years, commencing on 1.9.2016 to 31.8.2018 with 2 possible 1 year extensions, up until 31.8.2020.
The role of the SU will be to support users of the NDEE Framework to develop and tender for available services and support implementation of retrofit projects. The Service Provider must have the capacity to deliver the SU services across all regions of Scotland including the Highlands and Islands. Core work areas of the NDEE SU will include, but are not limited to:
i. Marketing and Engagement — on-going promotion of Framework, establish positive relationships with Framework Public Bodies in order to establish a pipeline of projects, facilitate formal sign up to Framework services.
ii. Prepare — assist Framework Public Bodies /users to determine user specific requirements, develop business cases, support users in considering funding and financing opportunities and most appropriate procurement route. This will include assisting in the identification of the buildings for inclusion in the tender and gathering relevant data about them for issue with the Invitation to Mini Completion (ITMC).
iii. Procure — support procurement processes and consider new ways of working that will improve the delivery of the NDEE Framework. This will include assisting Procuring Authorities to issue Notices and invitation to mini competition (ITMC) packs; to run their mini competitions to select a Framework Contractor; provide support on tender evaluations; and manage the completion of Development Contracts and Energy Performance Contracts (EnPC).
iv. Save — facilitate the successful delivery of SG's NDEE Framework contracts and technical quality assurance and guidance associated with these contracts. Support the achievement of high performance of NDEE Framework. The PDU will support Framework Public Bodies to manage their NDEE Framework Contractors to complete their Construction Phases successfully.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5838 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Single Supplier Framework which will initially run for a period of 2 years with 2 x 1 year extensions.

Eligibility requirements: (1) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process. (2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession. As detailed within Invitation to Tender document. (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract. (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate. (4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract. As detailed within Invitation to Tender document.
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract. (2) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (3) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate. (4) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract. As detailed within Invitation to Tender document.