Public procurement notice: Contract Notice
Published: 2023-09-13
Buyer: DR
Country: DK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 48000000 | 72220000: Systems and technical consultancy services
Estimated value: 10000000 DKK
Submission deadline: 2023-10-10
Award criteria: The most economic tender

Technical requirements: Procurement a Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets internally and externally.
With this tender DR intends to procure a hosted Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets, primarily pictures, internally and externally. DR has assessed that there is a coherence between the services offered, and thus the services are not suit-ed for division, for which reason the tender is not divided into lots. The DAM system comprised in the tendered contract will be replacing a coherent system. The expectation is, that a replacement will also be a coherent system, although it might consist of different modules that are interconnected and inter dependant. DR has come to this conclusion based on the needs of DR, and the present state of the technologies involved.
The contract will have a maximum duration of 12 years from the commencement date. Accordingly, the contract period consists of a base period of 8 years with the possibility of extending the contract up to a maximum of 4 (four) times - each extension period having a duration of 12 (twelve) months i.e. a total contract period of up to 144 months.
1.	That the overall usage of the solution in the reference resembles DR's way of using the solution. (See Appendix 1 of the Tender Material)
2.	That the implementation of the solution included migration of assets and metadata from anoth-er DAM-solution that resembles or is identical to DR’s existing solution Cumulus
3.	That the solution in the reference is equal to or up to twice the size of DR's solution in terms of users, storage and files that is equal to DR's. (References to solutions bigger than twice DR's size of usage are accepted but not evaluated more positively)
5.	That the solution in the reference is operating in a regulatory environment similar to DR's i.e., Eu-ropean GDPR-rules.
6.	That the solution in the reference during its period of operation continuously has had an availa-bility of 99,5%
7.	That the solution in the reference installation has demonstrated that it has handled high peaks in terms of users and file volumes download without significant performance degradation
The minimum requirements for financial capacity are as follows: 1) A solvency ratio of at least 10% for each of the last three financial years. The solvency ratio must be calculated using the following formula: Equity*100/assets = Solvency ratio, and 2) A positive equity for each of the last three financial years. The Tenderer's economic and financial capacity and technical and professional capacity are assessed based on the Tenderer's information in the ESPD, part IV.
Applicants must in the ESPD describe at least 3 (three) and a maximum of 3 (three) relevant references to solutions of a similar nature and capacity executed and finalized within the last 3 (three) years by the applicant.
“Solutions of a similar nature and capacity” means a DAM solution implemented and operated for an entity similar to DR. The entity can be both a public service media entity (publicly or privately owned) or a fully commercial privately owned entity. The references must not be older than 3 (three) years based on the deadline for receipt of bids cf. clause 4 above. This means that the reference may have begun earlier than (3) three years prior to the deadline, but it must not have been completed earlier than (3) three years prior to the deadline. The references should be in a form where DR clearly can derive that the Tenderer have provided a Service of similar nature and capacity. This is fulfilled by clearly describing the below listed elements. Accordingly, a reference should include A-E.
A) The economic value of the contract, dates for start and end of the contract, and the name of the customer organization (If for confidentiality reasons the Tenderer cannot disclose the name of the customer organization a generic description will suffice e.g., “medium-size fully commercial and privately owned media entity established in Italy”.
B) A description of how the Tenderer has implemented the proposed Service in the reference organization focusing on configuration, metrics, alerts etc.
E) A description of the integration into video and audio players in the organization including description of player types e.g., native, custom.


Award value: 10000000