Public procurement notice: Contract Notice
Published: 2016-09-28
Buyer: South Ayrshire Council
Country: UK
Region: South Ayrshire
Contract type: Services
Procedure: Open procedure
CPV classification: 48812000: Financial information systems | 72222300: Information technology services | 72416000: Application service providers | 79940000
Submission deadline: 2016-10-24
Award criteria: The most economic tender

Technical requirements: South Ayrshire Council Revenues and Benefits department has a requirement for remote processing of Housing Benefit and Council Tax Reduction changes claims. The remote processing would predominantly include changes that have been notified via ATLAS (Automated Transfer to Local Authority Systems) (together with the update of the claim should there be any separate changes outstanding notified from another source) and also changes in circumstances reported from another source (non ATLAS) and changes of address.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Professional Indemnity Insurance = 1 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Professional Indemnity Insurance certificate.
Tenderers may also be asked to confirm if they hold Cyber Liability Insurance and may be required to provide a copy of their current Cyber Liability Insurance certificate. However, this will not be a mandatory requirement for the successful bidder.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder's economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:
A copy of the organisation's audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.
A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable.
Note: if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.
If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).