Public procurement notice: Contract Notice
Published: 2019-11-14
Buyer: University College London
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48611000: Database software package
Estimated value: 520000 GBP
Submission deadline: 2019-12-06
Award criteria: The most economic tender

Technical requirements: Invitation to Tender (Single Stage) For Electronic Data Capture (eDC) Solution for Clinical Trial Data
A new eDC (electronic data capture) system is required by MRC CTU at UCL for the electronic capture of clinical trial data. Over time, we are looking to make a wholesale move away from paper CRFs. Compliance with regulatory requirements is essential. Thus, we are looking for a hosted product, to meet the regulatory requirement that trial data are not in the sole control of the sponsor. A new eDC system will provide us validated tools for data management and monitoring, enhancing data quality and ensuring data integrity. We intend to integrate the new system with our existing inhouse systems for randomisation and drug supply. It is our intention that ongoing trials in our existing systems (in MACRO or in-house system) will complete in their current systems rather than be migrated into the new system. For long-term trials, we would look to redevelop in the new system rather than migrate.
A new eDC (electronic data capture) system is required by MRC CTU at UCL for the electronic capture of clinical trial data. Over time, we are looking to make a wholesale move away from paper CRFs. Compliance with regulatory requirements is essential. Thus, we are looking for a hosted product, to meet the regulatory requirement that trial data are not in the sole control of the sponsor. Our existing systems do not meet this requirement, as well as needing upgrading in terms of technology stack. A new eDC system will provide us validated tools for data management and monitoring, enhancing data quality and ensuring data integrity. We intend to integrate the new system with our existing inhouse systems for randomisation and drug supply. It is our intention that ongoing trials in our existing systems (in Macro or in-house system) will complete in their current systems rather than be migrated into the new system. For long-term trials, we would look to redevelop in the new system rather than migrate. The specification detailing UCL’s full requirements is set out in Schedule 5 (Specification) and should be read before bidders begin to respond to this ITT.
UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary. UCL envisages that there will be some negotiation on the contract terms and commercial aspects of the tender. This may be with one or more suppliers as UCL sees fit. The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation to tender (ITT) will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers. The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl in order to receive documentation. After registering, you should express an interest in the relevant tender and the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or e-mail. It is bidder’s responsibility to ensure that their documents are uploaded on time and to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to return deadline times.


Award value: 520000