Public procurement notice: Contract Notice
Published: 2025-02-06
Buyer: 81314192-Advice on organisational development of the Africa Centres for Disease Control and Prevention (Africa CDC)
Region: DEA22
Contract type: Services
Procedure: Open procedure
CPV classification: 79000000 | 85100000: Health services
Submission deadline: 2025-03-07
EU fund: eu-funds

Technical requirements: Please refer to the exclusion criteria §§ 123 and 124 GWB (see tender documents, form Self-declaration of eligibility by tenderers).
According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as
1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected,
2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice.
3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids,
4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint.
Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
The epidemiological context in Africa is characterised by ongoing outbreaks of new and recurrent infectious diseases with epidemic potential. The ongoing Mpox and Marburg virus disease outbreaks are playing a major role in exacerbating the epidemiological situation in the African Union (AU) member states. As a relatively young institution still in the process of fully developing its systems and processes, Africa CDC as the autonomous health institution of the AU is faced with high expectations in combatting ongoing and emerging health threats on the continent. Therefore, coordinating partners and effectively implementing measures to combat outbreaks are essential.

In 2021, the German Federal Ministry of Economic Cooperation and Development (BMZ) has commissioned the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH with the project "Strengthening Crisis and Pandemic Response in Africa" (SCPRA). The project's goal is to enhance the resilience of the Africa CDC by strengthening its institutional and programmatic capabilities. This includes bolstering its coordination role with global, regional and national health institutions; strengthening public health institutions, fostering community engagement, particularly young people; and strengthening digital health capacities on the continent.

The project supports Africa CDC to sustainably institutionalise selected organisational functions across Finance and Administration, Human Resource, Procurement, and Partnership Management through standardisation of work processes. Skills development measures, including coaching and in-service advice, help make Africa CDC more resilient. 

The implementing partner of the project is the Africa CDC. The project also assists other continental health institutions such as the African Medicines Agency (AMA) and the Africa Pharmaceutical Technology Foundation (APTF).

The SCPRA project has four outputs
Output 1 strengthens institutional capacities at Africa CDC in relation to selected organisational functions. This tender is focusing on Output 1 only. 
Output 2 strengthens Africa CDC"s coordination role on public health matters on the African continent.
Output 3 strengthens the institutional capacities of AMA and APTF through selected organisational development measures.
Output 4 improves the conditions for strengthening human and institutional capacities for digital health in the Africa CDC and AU member states.

Despite previous support by the project to strengthen organisational development through the mapping of workflows and the development of Standard Operating Procedures (SOPs) and guidelines to standardise work processes, the Africa CDC further requires its enhancement of its institutional and individual capacities to fully fulfil its mandate. Equally, institutional learning and innovation are not sustainably mainstreamed yet. As a result, the institutional resilience of the Africa CDC still requires further technical support to upscale. The tendered project intends to improve the organisational development capacity at Africa CDC.  

Summary of work packages to be performed under this contract:
- Developing SOPs, workflows, guidelines and policies across various Finance and Administration Business Functions 
- Technical advisory service on partnership management
- Technical advisory service on end-to end automation of business processes
- Designing capacity development and training measures

Target group of the assignment
The target group is the entire population of the AU, comprising around 1.3 billion people. The intermediaries at regional level are the Africa CDC staff who work as experts and managers, including at the RCCs, through whom the target group is reached. At national level, the intermediaries are experts and managers at the health ministries and public health institutes in the 55 Member States of the African Union.
GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.
1) Declaration on the average annual turnover for the last 3 financial years (last-but-4 financial year can be included in case of tenders held within 6 months of end of last financial year): at least 1,000,000 EUR (one million).

2) Declaration on the average number of employees and managers for the past three calendar years: at least 10 persons.

The relevant form provided by GIZ is to be used.

Eligibility requirements: 1) Declaration on the average annual turnover for the last 3 financial years (last-but-4 financial year can be included in case of tenders held within 6 months of end of last financial year): at least 1,000,000 EUR (one million).

2) Declaration on the average number of employees and managers for the past three calendar years: at least 10 persons.

The relevant form provided by GIZ is to be used.
other
1) Name and address of the company, legal form, registered office (country), owners and controlling parties, commercial register number/dirstrict court, bank account, tax number, VAT identification number, brief company profile and contact in event of queries.

2) Self-declaration that no grounds for exclusion in Section 123, 124 of the German Act Against Restraints of Competition (GWB), section 22 of the German Supply Chain Due Diligence Act (LkSG) and EU-Russian sanctions as well as that in the last three years no custodial sentence of more than three years or a fine of more than 90 daily rates or a fine of more than two thousand five hundred euros, which resulted in an entry in the Competition Register, been imposed for noncompliance as specified in section 124 (2) of the German Act against Restraints on Competition (GWB) apply.   

3) If a candidate/tenderer wishes to use the capacities of another company for the execution of the contract or to prove his/her eligibility, she/he must prove by submitting a declaration of commitment that the corresponding capacities are available to him/her for the execution of the contract and a declaration that no grounds for exclusion pursuant to Section 123 GWB and/or Section 124 GWB apply to them must be submitted. For the purpose for eligibility through reliance upon the capacities of other entities, please use the form provided by GIZ.

4) In the case of participation as a bidding consortium: tenderers must appoint a leading member and authorise this member to represent the group and to receive payments with discharging effect also for the other members. A corresponding agreement, signed by all members, must be attached to the application for participation. For this purpose, the form provided by GIZ must be used.

The relevant form provided by GIZ is to be used.
1) Extract from the commercial register or equivalent evidence/proof in English or German (not older than six months).
It is necessary to provide

(1) at least three reference projects in the following technical field:
   
(i) one project on organisational development in the public health sector and
(ii) two projects on financial and administrative project management advisory in the public health sector

(2) thereof at least two reference projects in Africa in the above-mentioned technical field (no. 1 (i) and/or no. 1 (ii)).

Each of the reference projects must be in the last three years with a minimum commission value of at least 200,000 EUR.

The relevant countries for Africa are in the eligibility grid.

The relevant form provided by GIZ is to be used.
An advance payment guarantee may be required
GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.