Public procurement notice: Contract Notice
Published: 2019-04-16
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35710000: Command and control systems | 35720000: Intelligence and surveillance systems | 50334400
Estimated value:  DKK
Submission deadline: 2019-05-21
Award criteria: The most economic tender

Technical requirements: The Framework Agreement shall have a duration for 7 (seven) years with the possibility for renewal 4 (four) times — 1 (one) for 7 (seven) years and 3 (three) for each 2 (two) years (7 + 7 + 2 + 2 + 2). The duration of 20 (twenty) years is justified particular on the grounds:
1) The VCS has an expected life time of 20 (twenty) years and DALO needs to have the VCS maintained for all 20 (twenty) years to ensure the VCS is operational;
2) The VCS needs to be kept operational and maintained. If the system is not operational it can have an effect on the functioning of the armed forces and their security, which is not acceptable;
3) DALO's knowledge of the market shows that it is not possible to have another/third party economic operator maintaining the VCS without disproportionate technical difficulties because maintenance of the VCS requires knowledge of the source code of the VCS. This knowledge is not acquired without technical difficulties. DALO has furthermore high requirements for the VCS time of operation and a change of supplier can have an effect on these requirements, which cannot be accepted by DALO.
This contract notice concerns DALO´s award of an Acquisition Contract with a Framework Agreement for the procurement of a VCS including sustainment i.e. development, implementation, maintenance and support during its life time (20 years). The acquisition contract and Framework Agreement (hereafter referred to as the Contract) shall be assigned to 1 and the same supplier.
The VCS will normally be operated by Danish Defense personnel, i.e. the Royal Danish Navy for maritime surface surveillance and the Royal Danish Air Force for air surveillance, air battle management and command and control. The VCS shall constitute the Danish Defense voice communication system prepared for mission critical voice communications.
The VCS is to be installed on several remote radio sites and operational centers, including a number (50+) of remote radio sites through out Denmark. Each radio site may have different types of radios allocated (HF, VHF, UHF, TETRA). Further details regarding the geographical location of the delivery will follow in the tender documents.
The VCS primary function shall be interconnection of radios, telephone systems, intercom, and public announcement systems. Besides the primary function the VCS most important feature shall be separation of voice communication with different security classification levels including NATO SECRET. Secure and non-secure voice communication shall be facilitated using DALOs own government furnished equipment such as cryptographic devices, IP-WAN and radios. TEMPEST modified equipment is also required at selected locations of the VCS.
The contract concerns the acquisition of a VCS based on IP-WAN infrastructure using VoIP (Voice over IP) technology for voice-communication and IP based radio- and device control and configuration. The concept; Secure VCS is defined by DALO as a VCS that can be approved for the classification level NATO SECRET. The VCS shall be scalable in regards to the number of centers, users, services, number of radios, types of radios and services during the expected lifetime of the VCS.
The VCS system shall be operational and be able to carry out voice communication in conjunction with Air Trafic Control (ATC) communication 24/7/365. The VCS shall be based on distributed system architecture eliminating single points of failures for the VCS system itself and from the Danish Defence legacy systems. VCS system components shall be easy extendable to any location with IP presence including satellite links and shall not be limited by any hardware constraints in the central core of the VCS. Will be explained in the tender material.
The VCS Controller Working Positions (CWP) including the touch screen shall be based on new technology. The VCS management system panel shall be dedicated for radio, telephone and intercom communications. The interface structure shall be configurable and include Graphical User Interfaces (GUI).
The acquired VCS shall integrate to legacy radio systems (HF, VHF, UHF, TETRA), current voice recording system and Cisco call manager based IP-telephone systems operated by the Danish Defence.
As part of the deliverables, DALO shall acquire system documentation and technical maintenance documentation for the VCS.
DALO shall be able to acquire initial training and education for System Administrators and Super Users and Tailor made courses in relation to the VCS.
During the expected lifetime, DALO shall be able to acquire sustainment, i.e. development, maintenance, and support including the possibility to acquire spare-parts and hotline support, Training and education for all kind of users including operators, system administrators and super users. Tailor made courses shall be arranged on request.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last three (3) financial years, to the extent such information is available.
The candidate must have had an equity ratio that is positive for each of the last 3 (three) financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 (three) financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 (three) financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.