Public procurement notice: Contract Notice
Published: 2023-06-05
Buyer: Office of the Secretary General of the European Schools
Country: BE
Contract type: Services
Procedure: Open procedure
CPV classification: 72512000: Document management services
Estimated value: 1354476 EUR
Submission deadline: 2023-07-03
Award criteria: The most economic tender

Technical requirements: Provision of an online correction tool for the European pre-Baccalaureate Examinations scripts and Baccalaureate Examinations scripts of all European Baccalaureate subjects, in all EU languagesg
The subject of this procurement is the provision of an on-line correction tool for the European Pre-Baccalaureate Examinations scripts and Baccalaureate Examinations scripts of all European Baccalaureate subjects, in all European Union languages.
Currently the European Baccalaureate Examination can be taken in 13 European Schools and 10 Accredited Schools  spread all over the European Union, for a total of approximately 2650 pupils.  12.500 scripts on average are thus corrected in over 15 working days during the June session of the European Baccalaureate.
Office of the Secretary General of the Board of Governors of the European Schools, Rue de la Science, 23, 1040 Brussels
The subject of this procurement is the provision of an on-line correction tool for the European Pre-Baccalaureate Examinations scripts and Baccalaureate Examinations scripts of all European Baccalaureate subjects, in all European Union languages.
Currently the European Baccalaureate Examination can be taken in 13 European Schools and 10 Accredited Schools  spread all over the European Union, for a total of approximately 2650 pupils.  12.500 scripts on average are thus corrected in over 15 working days during the June session of the European Baccalaureate.
The procurement must be based in the 4-year needs to cover the on-line correction of scripts and all related operations in all institutions holding the European Baccalaureate examinations.
The framework contract resulting from the award of this procurement will be concluded for 48 months tacitly renewable 1 time for a period of 48 months, i.e. 96 months maximum, unless one of the parties receives formal notification to the contrary at least three months before the end of the current duration.
The tenderer must demonstrate that it has the legal capacity necessary to engage in the professional activity covered by the contract (registration in the relevant trade or professional register, registration with the social security system, VAT registration, incorporation permit, etc.) in accordance with the legislation of the State where it is established.
-	a copy of the tenderer’s registration in a trade register or in a professional register or of any other official document mentioning a registration number;
-	a copy of the tenderer’s legal status or, failing that, an equivalent document recently issued by a competent judicial or administrative authority;
-	furthermore, for legal persons, a legible copy of the instrument of appointment of the persons authorised to represent the candidate in relations with third parties and in legal action, or a copy of the publication of that instrument of appointment if the legislation applicable to the legal entity concerned requires such a publication; any delegation of this authorisation to another representative not mentioned in the official instrument of appointment must be certified.
A maximum of two representatives per tenderer can attend the opening of tenders as provided in Section IV.2.7 of the contract notice.The tenderer who want to assist to the opening session (virtual) must provide the first name and surname of the representatives at least five working days in advance to: OSG-CALL-FOR-TENDERS-ONLINE-CORRECTION-TOOL-BAC-2023@eursc.eu.
After the tenders’ opening, all selected tenderers will be invited to an individual online (via Teams) presentation session of their product / offer before a commission appointed by the Office of the Secretary General of the European Schools, contracting authority.
A written invitation fixing the dates and time of this meeting will be sent by mail to tenderers in the shortest possible time from the date of opening of offers. It is planned that the presentation will take place during the week of the 28th of August 2023.

Eligibility requirements: The tenderer must demonstrate that it has the legal capacity necessary to engage in the professional activity covered by the contract (registration in the relevant trade or professional register, registration with the social security system, VAT registration, incorporation permit, etc.) in accordance with the legislation of the State where it is established. Supporting documents: -	a copy of the tenderer’s registration in a trade register or in a professional register or of any other official document mentioning a registration number; -	a copy of the tenderer’s legal status or, failing that, an equivalent document recently issued by a competent judicial or administrative authority; -	furthermore, for legal persons, a legible copy of the instrument of appointment of the persons authorised to represent the candidate in relations with third parties and in legal action, or a copy of the publication of that instrument of appointment if the legislation applicable to the legal entity concerned requires such a publication; any delegation of this authorisation to another representative not mentioned in the official instrument of appointment must be certified.

Award value: 1354476