Public procurement notice: Contract Notice
Published: 2019-04-29
Buyer: Politiets fellestjenester
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72000000 | 72200000 | 72210000: Software programming services | 72220000: Systems and technical consultancy services | 72230000: Custom software development services
Submission deadline: 2019-05-29
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Politiets fellestjenester (PFT) will procure a contract for the maintenance and further development of Utsys. Utsys is the national case management system for immigration administration. Utsys was developed as a case management system for Politiets utlendingsenhet (PU), but has been a national ICT system since 2017. The system has approx. 1 400 users, of which approx. 600 are in police districts, the others are in special units.
Further details of the procurement and delivery is given in the contract documentation with annexes, as well as other information published through our tender management tool (KGV) from EU-Supply. Attention is drawn to the fact that only suppliers who are qualified to submit tenders will have access to further detailed documentation and annexes, as well as further details on the system's integrations. The supplier will be required to sign a confidentiality statement.
Politiets fellestjenester (PFT) will procure a contract for the maintenance and further development of Utsys. Utsys is the national case management system for immigration administration. Utsys was developed as a case management system for Politiets utlendingsenhet (PU), but has been a national ICT system since 2017. The system has approx. 1 400 users, of which approx. 600 are in police districts, the others are in special units.
Further details of the procurement and delivery is given in the contract documentation with annexes, as well as other information published through our tender management tool (KGV) from EU-Supply. Attention is drawn to the fact that only suppliers who are qualified to submit tenders will have access to further detailed documentation and annexes, as well as further details on the system's integrations. The Supplier will be required to sign a confidentiality statement.
The selection of which suppliers will be invited to submit tenders will be based on the degree of fulfilment of the following qualification requirements, as stated in the KGV, and the weighting:
The Contracting Authority will have an option to extend the contract on the same terms for 1 + 1 years.
Based on previous years’ procurements, the Contracting Authority, without obligation, estimates a value of approx. 16 000 000 — 50 000 000 NOK during the contract period, including options. There is a great deal of uncertainty connected to the scope of the further development of the system, as this will depend on conditions that are partly outside the Contracting Authority's control. Emphasis is put on the fact that the estimate must not be understood as a minimum or maximum amount.
Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to fulfil the contract. Credit rating based on the most recent financial figures. The rating must be carried out by a credit rating company with a licence to conduct this service.
If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the Contracting Authority deems suitable.
1) A description of the the technical personnel and technical units that the tenderer has at his disposal for fulfilment of the contract. If a tenderer will use sub-suppliers to fulfil parts of the contract, this must also be described. CVs must not be submitted in this phase, only a description.
2) A description of the tenderer's up to 3 most relevant/comparable assignments. It is preferable if the deliveries have taken place in the last 3 years, but relevant deliveries or services that a supplier carried out more than 3 years ago will also be taken into consideration.
The list must include a statement of the assignment's value, date and recipient (name, telephone number and email address). It is the tenderer's responsibility to document relevance through the description. Tenderers may do this by including documentation on the competence of the personnel that can be used for this project, including experience that has been acquired while the personnel was in the service of another employer.
3) A description of the tenderer's system for managing the supplier chain that will be used for the delivery.

Eligibility requirements: Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established.