Public procurement notice: Contract Notice
Published: 2017-08-25
Buyer: European Investment Bank
Country: LU
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71314000: Energy and related services
Submission deadline: 2017-09-28
Award criteria: The most economic tender

Technical requirements: The project underlying this technical assistance (TA) operation consists of at least 2.2 MW of rehabilitated renewable energy (hydropower), at least 100km of rehabilitated distribution lines leading to reductions in technical losses and improved reliability of supply, and at least 21,000 installed meters leading to reduced commercial losses. The power system has a total installed capacity of 30 MW, but has a very low available capacity margin of only 18.5 MW. The general objective of the project is to contribute to better management and the improvement of electricity distribution services on Sao Tomé Island.
The TA will support the Ministry of Finance and Public Administration through its implementing agency (Agencia Fiduciara de Administracao de Projeto, AFAP) and the utility, Empresa de Agua e Electricidade (EMAE) in the preparation and implementation of the underlying project. The core team should be composed of a Team Leader, specialist in electric power sector planning and an electrical engineer. The core team will be supported by non-key experts, whose profiles would be the following: a procurement specialist, an environmental and social impact expert and a training specialist.
The Contracting Authority may, at its own discretion and subject to the availability of funding, extend the scope and duration of the project to cover complementary and/or additional services.
In case of complementary services, the extension shall be up to a maximum not exeeding 50% of the initial contract value. In case of additional services, such extension shall be up to a maximum not exceeding the length and value of the initial contract.
Participation is open to all interested legal and natural persons - participating either individually or in a grouping (consortium) of candidates, without nationality restrictions. Participation is also open to international organisations.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping, or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (ie, the leader and all other members) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure. Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions.
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.
The initial period of execution of the contract shall be of 60 months. This period may be extended, with the prior approval of the Contracting Authority. See also item 10 above.
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of the applicant being a public body, equivalent information should be provided.