Public procurement notice: Contract Award Notice
Published: 2024-10-30
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Services
Procedure: Open procedure
CPV classification: 85000000 | 85100000: Health services | 85140000: Miscellaneous health services | 85141000: Services provided by medical personnel | 85323000
Estimated value: 350000000 NOK
Award criteria: quality

Technical requirements: The procurement will be made in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the Public Procurement Regulations (FOA) FOR 2016-08-12-974 parts I and part IV. The tender contest will be implemented in accordance with PPR part II, in accordance with the procedure open tender competition.

Dialogue / Negotiations: 
The contracting authority plans, as a starting point, to carry out the competition without having a dialogue with tenderers that go further than clarifications/corrections. The contracting authority will make a final decision regarding dialogue after the tender deadline has expired. Dialogue through negotiations can therefore be carried out if the contracting authority, after the tenders have been received, considers it appropriate. Emphasis is put on the fact that no tenderers can expect a dialogue on their tender and must, therefore, submit their best tender.

Attention is defined that tenders that include significant deviations from the procurement documents shall be rejected in accordance with the Public Procurement Regulations § 9-6(1) b.
The contracting authority would like to use this procurement to enter into parallel framework agreements with up to 10 tenderers, provided that there are a sufficient number of qualified tenderers. The aim of the contract is to cover the contracting authority ́s need for temporary staff services for the health and welfare sector in the participating municipalities, in accordance with the requirement specifications. The temporary staff services shall cover the municipalities ́ extraordinary need, where the municipalities themselves cannot manage to cover up with their own temporary staff employed in the municipality.

Participants in this procurement are:
Ålesund municipality, Sula municipality, Haram municipality, Giske municipality, Fjord municipality, Sykkylven municipality, Stranda municipality, Ørsta municipality, Herøy municipality, Vestnes municipality, Volda municipality and Ulstein municipality.
Ålesund, Sula, Haram, Giske, Fjord, Sykkylven, Stranda, Ørsta, Herøy, Vestnes, Volda, Ulstein
Call-offs on the agreement will be carried out in mini tender contests, where the price and quality will be evaluated in accordance with the need for each assignment. In addition to the quality of each assignment, it is important for the contracting authority that the tenderer has a robust organisation, with suitable routines for safeguarding the obligations included in this agreement. The contracting authority will therefore evaluate the tenders on the basis of the tenderer ́s description of the following points:
•What routines the tenderer has for quality assurance of temporary staff.
• What routines the tenderer has for following-up temporary staff.
• What routines the service provider has for administration of assignments.
• Routines that the tenderer has for receipt and follow-up of deviations.
• Which quality management system the tenderer uses

The response shall be maximum 5 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 5 will not be evaluated. Any links etc. in the reply will not be evaluated. Tenderers shall describe how they comply with the requirement specifications ́ requirements for quality assurance and follow-up of temporary staff and what routines they have for administration of assignments and receipt and follow-up of deviations. Tenderers shall describe their quality management system. If a tenderer uses a third-party certified system, it is sufficient to enclose a system certificate. The annex with a system certificate can be in addition to a 5 page limit.

Evaluation: 
This award criteria will be assessed based on the tenderer ́s description of the award criteria. A total procurement assessment of the described system will be carried out during the evaluation.
The framework agreement shall be used by a number of municipalities in Sunnmøre, with a compound geography. Tenderers shall describe their experience with delivering temporary staff to the districts/minor central areas. It is important for the contracting authority that the tenderer is aware of special challenges that lie in delivering to the districts.

The response for this point should be max. 2 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 2 will not be evaluated. Any links etc. in the reply will not be evaluated.

Furthermore, it is important for the contracting authority that the tenderer has the capacity to meet the customers ́needs throughout the year. Tenderers shall therefore account for their delivery capacity by delivering auditor confirmed overview of invoiced temporary staff hours to Norwegian municipalities in 2023. The overview shall separate the different job groups that are required in this procurement; nurse, disability nurse, health professional worker and unskilled. Hours that are not defined as the ordinary hourly wage shall be kept out of the calculation. This means that different shift supplements, overtime, bank holiday allowances, UB additions etc. shall not be included in the number of hours. Municipal health services operated by private persons can be counted. The number of hours shall be confirmed by the auditor with an annex. The auditor ́s confirmation shall state that the number of hours is limited to the different job groups in the mentioned time period to Norwegian municipalities.

An account of the capacity shall be given by the tenderer filling in the attached Excel form called "Capacity" and submitting a separate annex with confirmation from the auditor.


Number of bids: 20