Public procurement notice: Contract Notice
Published: 2020-08-31
Buyer: Embassy of Switzerland (to Kenya, Rwanda, Burundi, Uganda and Somalia) Rosslyn Green Estate, P.O. Box 2600
Country: KE
Contract type: Services
Procedure: Restricted procedure
CPV classification: 75211200
Submission deadline: 2020-10-02
Award criteria: The most economic tender

Technical requirements: Mandate ‘Third Party Monitoring Evaluation and Learning (TPME&L) and Accountability to Affected Populations (AAP) in Somalia’ Duration 1 March 2021-31 December 2024 (Core Services) and 2025-2028 (Optional Services)
The intervention shall improve the performance of the Swiss Agency for Development and Cooperation (SDC)’s programmes to enhance stability, poverty reduction and wellbeing in Somalia. This is implemented through a framework for risk governance and adaptive programming (FRAP) that comprises a third party monitoring (TPM) system covering the provision of context and stakeholder analyses, monitoring and evaluation services, accountability to affected population, capacity building and communication. TPM provider will work closely with a digital platform provider to be launched as a separate tender.
At risk regions of the Horn of Africa, mainly Somalia (including Somaliland) and progressively, on need basis, the Arid and Semi-Arid Lands (ASAL) of Kenya (i.e. North-Eastern Kenya) and Ethiopia (i.e. South-Eastern Ethiopia).
The intervention shall improve the performance of the Swiss Agency for Development and Cooperation (SDC)’s programmes to enhance stability, poverty reduction and wellbeing in Somalia. This is implemented through a framework for risk governance and adaptive programming (FRAP) that comprises a third party monitoring (TPM) system covering the provision of context and stakeholder analyses, monitoring and evaluation services, accountability to affected population, capacity building and communication. TPM provider will work closely with a digital platform provider to be launched as a separate tender.
Terms of business: these general conditions of business (GCB) of the Swiss Federal Department of Foreign Affairs and FDFA for project implementation mandates — Version November 2019 (as amended by the Contract Model PDA) shall be deemed accepted by the bidder on submission of the offer.
Basic procedural principles: the contracting authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men. If the service is provided abroad, the bidder must ensure at least compliance with the International Labour Organisation’s fundamental conventions in accordance with Annex 2a PPO. The self declaration form ‘Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier’ has to be signed and is to be submitted with the offer.
Procedures for appeal: the tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (PPO). There is no right of appeal.
Deadline/remarks: participant applications contain all documentation in accordance with Section 5 Contents of the participant applications and are to be submitted as follows:
(d) alternative for submission of offers due to exceptional situation of Covid-19: due to the exceptional situation of Covid-19 the applicants can by way of exception submit the participant application by email. In this case applicants send the participant application (format PDF) to email address: Oertle Thomas EDA OTM <thomas.oertle@eda.admin.ch>, with copy to: Crivelli Fernandez Santos Dominique Kali EDA CRO <dominique.crivelli@eda.admin.ch> and: Nyamweno Cyprian EDA NYACY <cyprian.nyamweno@eda.admin.ch> by 23.59 on 2 October 2020. The maximum size of the email should be around 10 MB. Participant applications received late cannot be taken into consideration. They will be returned to the applicant. It is recommended that applicants not leave submission by email to late in the final day. The email must mention ‘Tender to SDC for TPME/L and AAP in Somalia, Duration March 2021-December 2024 (core services) and 2025-2028 (optional services); selective procedure — first step’ in the reference line. And bidders must confirm in the email the binding force of the bid. The receipt of the bids submitted via email will be acknowledged via email on the date received if sent during working hours (i.e. before 16.00 CET). Language for participant applications: English.
Remarks (Desired deadline for questions in written form): no information is given by telephone. Any question can be made by 11 September 2020 anonymously in the forum space at www.simap.ch Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 18 September 2020. Applicants are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the participant applications.
National reference publication: Simap of 26 August 2020, doc. 1147803.Desired deadline for questions in written form: 11 September 2020.
Documents for participation in pre-qualification are available as from 26 August 2020 until 2 October 2020.
Conditions for obtaining the tendering documentation: the documentation on the public call to apply for the project mentioned can be downloaded from the platform www.simap.ch under: running procedures, confederation, invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by email to download the documentation desired.