Public procurement notice: Periodic Indicative Notice Without Call For Competition
Published: 2016-08-09
Buyer: Transport for London — Commercial Surface
Country: UK
Contract type: Services
CPV classification: 50117000: Motor vehicle conversion and maintenance services | 50117300 | 71330000 | 71336000 | 71350000

Technical requirements: The Mayor of London announced in his manifesto a number of air quality improvement initiatives to combat the rising issue of poor air quality in London.
1 of these initiatives includes the possibility of retrofitting c. 5 000 diesel buses in the Transport for London (TfL) fleet that are Euro V standard or below with NOx abatement equipment, in order to meet Euro VI emission requirements, by 2020/2021.
Retrofit emissions systems can upgrade heavy duty vehicles to the latest emissions standards (Euro VI), at a fraction of the cost against purchasing new vehicles, by reducing the main air pollutants that are damaging to health.
TfL intends to work with suppliers to identify the most efficient method of retrofitting all diesel buses in the TfL fleet that are Euro V standard or below, in the required time-scales with the least interruption to operational service.
TfL will require retrofit solutions to be provided for a number of different engine types. Collaboration with other GLA functional bodies is also likely to be undertaken, and therefore retrofit solutions for further vehicles may also be required.
TfL will be hosting a Supplier Day on Wednesday, 31.8.2016 from 10:00-14:00 at its premises in Central London.
Suppliers are invited to register their interest via email to: supplychainintelligence@tfl.gov.uk responding no later than midday on Thursday, 18.8.2016.
Suppliers should provide their full company name and key contact details accompanied by a short description (no more than 200 words) of their company's capabilities in regards to the scope.
Expression of interest to this PIN will not guarantee attendance to the Supplier Day due to venue capacity constraints. TfL will manage invitation and event registration process — formal invitations will be issued no later than Monday, 22.8.2016. Please note that should you be invited to attend a maximum of 3 people per supplier will be invited to attend the Supplier Day.
For those that expressed an interest and are unable to attend, information from the Supplier Day will be provided (by email) following the event to ensure a fair process is followed.
An Early Market Engagement Questionnaire (EME) will be issued for those that express an interest to be completed by Wednesday, 7.9.2016.
TfL will manage this process in an open and transparent manner to maximise the possible benefits. Attendance or non-attendance to this Supplier Day will not preclude or disadvantage/advantage any suppliers' ability to participate in any future procurement activity. Direct or indirect canvassing of any TfL employee or agent by any supplier concerning this requirement, or any attempt to procure information from any TfL employee or agent concerning this PIN outside of the formal process described in this document may result in the disqualification of the supplier from consideration of any future procurement activity. No information contained in this document or in any communication made between TfL and any supplier in connection with this shall be relied upon as constituting a contract, agreement or representation that any contract shall be offered in accordance with this PIN.
This PIN will be valid until Thursday, 18.8.2016 any request received after this date will be unable to attend.
TfL is not obliged to pursue this any further, however the intention is for a competitive procurement process to follow in September/October 2016. TfL will manage this process in an open and transparent manner to maximise the possible benefits.