Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-06-22
Buyer: Sykehusinnkjøp HF
Country: NO
Contract type: Supplies
CPV classification: 33100000 | 33169000

Technical requirements: Surgical Instruments, Multi-use with Service Contracts and Disposable, for Helse Vest RHF [the Western Norway Regional Health Authority]
Helse Vest [the Western Norway Regional Health Authority] is planning a tender competition for surgical instruments for the health region. We now want contact with potential tenderers to map which products are in the market, inform of out thoughts concerning the procurement and receive input to the tender process. By registering your interest you are giving us the opportunity to keep you informed about the project, including notifying you when the tender competition is announced. We intend to announce the competition during 2021.
Instruments used in departments that carry out simple interventions, for example, outpatient clinics, need not be of the highest quality as they are not exposed to great wear and tear.
Instruments used in surgical departments and that must tolerate more wear and tear, for example, clipping of sutures and steel threads. Here we want tenders for instruments of a high quality that tolerates such use (for e.g. manufactured in hard metal). For these instruments, tenderers must also offer a service scheme for the instruments for sanding, repairs and maintenance.
Instruments for specialist specific use. Relevant areas are orthopaedics, gynaecology/obstetrics, gastro, ENT and heart/vascular/thorax.
We are considering signing contract of longer duration than normal, for e.g. for six years with an option to extend for 2 years + 2 years. We are considering this for the following reasons:
— tender competitions for surgical instruments are complex and resource-demanding to manage, both for the contracting authority and the tenderers. This makes it difficult to hold a new competition every 4 years,
— it creates ripple effects for the hospitals when one changes the supplier of instruments. Particularly for the sterile unit, which replaces and sends instruments for servicing, it is an advantage that the instrument trays do not contain instruments from too many different manufacturers.
Surgical instruments are considered to be a high risk segment in regard to dance for human rights violations in the supplier chain. We will therefore use the same minimum requirements for this as the South Eastern Norway Regional Health Authority sets when procuring surgical instruments. This includes:
— traceability requirements in the supplier chain in order to have control over the origin of the instruments.
Requirements set by the South Eastern Norway Regional Authority for this are strict. Suppliers that during recent years have offered instruments to the South Eastern Norway Regional Health Authority will probably be familiar with how thee requirements are documented and will be able to document them anew. Suppliers who have not previously offered instruments to the South Eastern Norway Regional Health Authority should familiarise themselves with the requirements as soon as possible and have them evaluated by their manufacturer of surgical instruments as it takes time to rectify deficiencies related to this.
Under documents we have uploaded the South Eastern Norway Regional Health Authority's contractual terms for safeguarding of human rights, as well as the response form that will most likely be used to document that the set requirements are satisfied. The response form is uploaded in both Norwegian and English so that it can be further communicated to the manufacturer.
— information about the range that can be offered, as well as a complete digital catalogue (preferably sent in pdf format, possibly reference to on-line catalogue if it is not available in pdf format),
It is possible to have a meeting with the consultant in order to present a product portfolio and solutions for servicing of surgical instruments. This can be organised here in Mercell. Meetings will be held in August or September 2020.
Deadline to send product information in Mercell and organise a meeting with the consultant: 21 August 2020.