Public procurement notice: Contract Notice
Published: 2016-02-09
Buyer: Department of Health
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48400000 | 48441000 | 48442000 | 48451000 | 48900000
Submission deadline: 2016-03-07
Award criteria: The most economic tender

Technical requirements: The Department of Health, is procuring a new Corporate Services Solution, meaning interoperable finance, P2P, payroll and HR (the Solution) by implementing a replacement for its Business Management System (BMS) by  31.3.2017 with new IT system/s which:
— is/are easy to use and understand, and focuses on user experience with self-service being a key feature;
The new contract must be flexible to meet the Department's aims for the new system/s against a core set of Corporate Services functionality, allowing additional modules to be plugged in at a later stage and for continuous enhancements in digital solutions to be supported.
The Supplier will be responsible for delivering the Solution (along with hosting it) as a fully managed service. The Supplier will manage the technology; its infrastructure and technical support, design and implementation of the solution including set up and configuration for each area; initial workflow design; development of interfaces to existing systems; migration of data once prepared by the Department; development and planning of end-user training.
The Department is intending to use the competitive with negotiation procurement procedure. The contract will be based upon the latest update (November 2015) of the Crown Commercial Service Model Service Agreement.
The contract value quoted in the OJEU, is based on the current number of DH users which is around 2 000. However, the solution should be scalable and should have potential to be extended across other parts of UK Central Government up to a maximum of 10 000 users.
The top 5 scoring suppliers from the PQQ stage, will be taken through to Initial Tender. The Authority reserves the right to award at the Initial Tender stage and not to go through to the negotiation stage. if used, three suppliers will be invited through to the negotiation phase.
The intention is that the services under the contract will commence in September 2016 and will run for 5 years, with the option to extend for a further 1+1 year. The estimated value of the contract is up to 7 500 000 GBP over the life of the contract, based on 2 000 DH users, with the ability for the Supplier to bring new suppliers into the arrangement throughout the contract to maximise efficiency.
Potential suppliers should note that, in accordance with Government's policies on transparency, the Department intends to publish the Invitation to Tender (ITT) document, and the text of any Contract awarded subject to possible redactions at the discretion of the Department. Further information on transparency can be found at http://wwwcabinetoffice.gov.uk/content/transparency-overview
This procurement exercise will be completed via the Department's e-Tendering portal (BMS) and tenderers wishing to be considered for this contract must submit their response to the Pre Qualification Questionnaire by 12:00 on  7.3.2016 via BMS. The BMS reference number for this exercise is 60172. Tenderers should visit https://www.gov.uk/government/organisations/department-of-health/about/procurement to register and download instructions on how to respond.
If you require assistance, please contact the Supplier Helpdesk on +44 1132545777 or supplier.helpdesk@dh.gsi.gov.uk
The Department reserves the right to discontinue the tendering process and not to award the contract, without incurring any liability to any tenderer’.