Public procurement notice: Contract Award Notice
Published: 2021-06-18
Buyer: The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33150000: Radiotherapy devices | 33151000: Radiotherapy devices and supplies
Estimated value: 3186518 GBP
Award criteria: The most economic tender

Technical requirements: Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and had a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use.
Treatment Planning System 2 was intended primarily as a dose verification and quality assurance tool. It would perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and off-line verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
It was envisaged that Treatment Planning Systems 1 and 2 would facilitate different functions in clinical use. Treatment Planning System 1 was intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To that extent the systems required capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
It was essential that the DICOM Archive offered provided a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available oncology management systems and treatment planning systems. The need to duplicate or import and export data and images must have been minimised to maximise service efficiency and work.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230 000 patients, with over 4 000 000 treatment histories, and have the capacity for increases in radiotherapy workload for the next five years. The estimated increase in database growth is 10 GB per annum with accompanying image storage growth of approximately 2TB per annum.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
The estimated value referred to in sections II.1.7) and V.2.4) covered the contract duration of all four lots of the agreement.
Contractors could tender for any single, or multiple lots, up to and including all 4 lots. Separate tenders should have been submitted for each lot. Contractors could submit more than 1 tender for any given lot. A single tender for more than 1 lot combined would not be considered.
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.


Winner: Varian Medical Systems UK Ltd
Award value: 3186518
Number of bids: 1