Public procurement notice: Contract Notice
Published: 2017-06-07
Buyer: Forsvarsministeriets Materiel- og Indkøbsstyrelse (The Danish Defence Acquisition and Logistics Organization)
Country: DK
Region: DANMARK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 32236000 | 32342100 | 32342200 | 35410000: Armoured military vehicles | 35700000: Military electronic systems
Estimated value: 21000000 DKK
Submission deadline: 2017-07-07
Award criteria: The most economic tender

Technical requirements: The Danish Army operate a number of armored vehicles. The crews of these vehicles operate in a noisy and hazardous environment which is the reason The Danish Defence Acquisition and Logistics Organization (DALO) is tendering a new Combat Vehicle Crew Helmet (CVC Helmet) (Lot 1) which shall allow fully functionality when connected to the SOTAS M2 system The Danish Army is using. The same goes for dismounted soldiers who also have the need for hearing protection while providing clear communication between mounted and dismounted soldiers using their existing radios. This is referred to as the ‘On-Ear Headset’ solution (Lot 2), by which shall allow fully functionality when connected to Invisio V60 control unit. This tender will also include a multi control unit together with an In-Ear Headset solution (In-Ear Headset system) allowing the dismounted soldiers to switch between radios (Lot 3) This lot will also include a smaller control unit. The In-Ear Headset system shall allow full functionality when connected to Harris radios. The scope is through a tender, to enter an agreement that allows DALO to acquire CVC helmets, On-Ear Headsets and control units with In-Ear Headset solution. Every lot must include maintenance and support. Maintenance and support includes not only repair services but also the right to acquire spare parts, training and technical support. The offer should also contain relevant accessories or equipment directly related to the CVC helmet, On-Ear Headset and control unit with In-Ear Headset solution. Please be advised the pre-qualification is divided into 3 (three) lots and candidates are asked to specify the individual lot they are requesting to participate in by using 1 (one) Prequalification questionnaire (PQQ) per lot they are participating in. The requirements for each lot is different from one another and will be evaluated according to the specified in section III.2.3. It is furthermore of great importance the pre-qualified candidates are made aware to deliver test samples to The Danish Army as a part of the candidate's final offer and not as a part of their request to participate. The products with necessary equipment shall be delivered to The Danish Army upon submission of offer in connection with a test. The test samples are further specified in the description of each individual lot. Deadline for submitting offers is expected to be September/October, this may however be subject to changes until invitations to participate in the tender is published.
The Danish army operate a number of armored vehicles. The crews of these vehicles operate in a noisy and hazardous environment. To protect the personnel against these threats, DALO is therefore tendering for CVC helmets and hereby acquire CVC helmets, spare parts and maintenance support. The CVC Helmets shall allow full functionality when connected to the SOTAS M2 system used by The Danish Army. The selection of candidates for participating in this Lot 1 are specified in section IV.1.2).
Candidates are required to specify which lot they are requesting to participate in and obliged to fulfil the requirements in section III.2.3) and IV.1.2) for the specific lot. It is furthermore of great importance the prequalified candidates are made aware to deliver test samples to The Danish Army as a part of the candidate's final offer and not as a part of their request to participate. 12 (twelve) CVC helmets with necessary equipment shall be delivered to The Danish Army upon submission of offer.
The Danish Army's dismounted soldiers needs On-Ear headsets to provide hearing protection and clear communication between dismounted and mounted soldiers when using their existing radios. The scope of this lot 2 is On-ear headsets combined with repair/maintenance, spare parts and accessories related to the On-ear headset. The On-Ear Headset shall be fully functional when connected to the Invisio V60 control unit. The selection of candidates for participating in this Lot 2 are specified in section IV.1.2).
Candidates are required to specify which lot they are requesting to participate in and obliged to fulfil the requirements in section III.2.3) and section IV.1.2) for the specific lot. It is furthermore of great importance the pre-qualified candidates are made aware to deliver test samples to The Danish Army as a part of the candidate's final offer and not as a part of their request to participate. 10 (ten) On-ear headsets with necessary equipment shall be delivered to The Danish Army upon submission of offer.
Dismounted personnel in The Danish army, operates primary with 3  different headsets. These headsets are to respective radios, Harris RF-7800S and Harris PRC152/PRC152A, via the Invisio V60 control unit. The scope of this Lot 3 is to insure, that DALO can sustain and if necessary enlarge its capacity of In-Ear audio solution along with a multi Control Unit. This Lot 3 also includes a ‘smaller’ control unit to be used as an alternative to the multi control system/unit. Therefore this Lot 3 concern not only supply of new materiel but also: — Maintenance/repair — Accessories and spare parts related to the In-Ear solution — Support — Training This specific Lot 3 concern only Control units and In-Ear Headset (In-Ear Headset system). The In-Ear Headset system shall allow full functionality when connected to Harris radios RF 7800S and PRC152/152A The Danish Army is using. The selection of.
Candidates are required to specify which Lot they are requesting to participate in and obliged to fulfil the requirements in section III.2.3) and IV.1.2) for the specific lot. It is furthermore of great importance the prequalified candidates are made aware to deliver test samples to The Danish Army as a part of the candidate's final offer and not as a part of their request to participate. 10 (ten) multi Control units with 10 (ten) In-Ear headsets with necessary equipment shall be delivered to The Danish Army upon submission of offer.
Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint 1 supplier to represent the group.
The performance of the framework agreement must be conducted in careful consideration of social responsibility, as stated in the conventions that underpin the principles of the UN Global Compact, and as articulated in the OECD Guidelines for Multinational companies. In accordance to ILO Convention 94 on labour clauses in public contracts and circular No  9471 of 30.6.2014 the framework agreement contains a labour clause, please see Appendix B once the framework agreements area made available during this tender.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged — to use it. Be advised, that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000  DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act No 1564 of 15.12.2015 — The Public Procurement Act.
A list of the most important similar deliveries (references), cf. section II.1.5) and II.1.8) in regards to the lot or lots which the candidate has requested to participate in, carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5) and section II.1.8), in regards to the lot or lots which the candidate has requested to participate. The description should also include a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size of the deliveries, the recipients of the deliveries (specific names/countries that are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery), and which communication system the delivery was implemented to.
When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery within the past 5 (five) years prior to the deadline for the request to participate related to the individual lot. It shall be stressed that similar deliveries will be interpreted relevant to each individual lot the candidate is requesting to participate in. Similar deliveries shall hereby mean products that fullfill the same purpose as specified in section II.1.5) and II.1.8). For Lot 1 CVC helmets the following is required and will make reason for evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent. For Lot 2 On-Ear Headsets the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 24DB or better according to EN 352-1:2002 or equivalent. For Lot 3 Control units and In-Ear Headset the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent.

Eligibility requirements: A list of the most important similar deliveries (references), cf. section II.1.5) and II.1.8) in regards to the lot or lots which the candidate has requested to participate in, carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5) and section II.1.8), in regards to the lot or lots which the candidate has requested to participate. The description should also include a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size of the deliveries, the recipients of the deliveries (specific names/countries that are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery), and which communication system the delivery was implemented to. When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum one similar delivery within the past 5 (five) years prior to the deadline for the request to participate related to the individual lot. It shall be stressed that similar deliveries will be interpreted relevant to each individual lot the candidate is requesting to participate in. Similar deliveries shall hereby mean products that fullfill the same purpose as specified in section II.1.5) and II.1.8). For Lot 1 CVC helmets the following is required and will make reason for evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent. For Lot 2 On-Ear Headsets the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 24DB or better according to EN 352-1:2002 or equivalent. For Lot 3 Control units and In-Ear Headset the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent.
A list of the most important similar deliveries (references), cf. section II.1.5) and II.1.8) in regards to the lot or lots which the candidate has requested to participate in, carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5) and section II.1.8), in regards to the lot or lots which the candidate has requested to participate. The description should also include a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size of the deliveries, the recipients of the deliveries (specific names/countries that are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery), and which communication system the delivery was implemented to. When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery within the past 5 (five) years prior to the deadline for the request to participate related to the individual lot. It shall be stressed that similar deliveries will be interpreted relevant to each individual lot the candidate is requesting to participate in. Similar deliveries shall hereby mean products that fullfill the same purpose as specified in section II.1.5) and II.1.8). For Lot 1 CVC helmets the following is required and will make reason for evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent. For Lot 2 On-Ear Headsets the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 24DB or better according to EN 352-1:2002 or equivalent. For Lot 3 Control units and In-Ear Headset the following is required and will be subject to evaluation of candidates as specified in section IV.1.2): A minimum of 100 similar products delivered to a NATO country. It is furthermore a minimum requirement that the candidate have service-, maintenance-, spare parts and education facilities to offer. The last minimum requirement is that the candidate can offer similar products with a minimum of acoustic attenuation corresponding to an SNR of 32DB or better according to EN 352-1:2002 or equivalent.