Public procurement notice: Contract Notice
Published: 2016-02-03
Buyer: Warwick District Council
Country: UK
Region: Warwickshire
Contract type: Works
Procedure: Restricted procedure
CPV classification: 45212000: Construction work for leisure buildings | 45212100 | 45212110 | 45212212 | 45212220
Estimated value: 1 GBP
Submission deadline: 2016-04-12
Award criteria: The most economic tender

Technical requirements: WDC — Leisure Centres Development Programme (Refurbishment and Extension of Newbold Comyn and St Nicholas Park Leisure Centres).
Warwick District Council is seeking to appoint a single contractor to provide pre-construction services, including design, and to undertake refurbishment and extension works to Newbold Comyn and St Nicholas Park Leisure Centres. The pre-construction services would be subject to a Pre-Construction Services Agreement, and any subsequent contract for the construction work would be subject to a separate NEC3 ECC Option A contract. For the avoidance of doubt, this procurement exercise covers both the Pre-Construction Services Agreement as well as any subsequent construction contract, and under this procurement exercise, only a tenderer who is awarded the Pre-Construction Services Agreement is eligible for being considered for the construction phase. The award of any construction contract is in accordance with the terms of the Pre-Construction Services Agreement and the outcomes delivered under it, and is always at the sole discretion of the Council.
The Council is issuing this Pre-Qualification Questionnaire (PQQ) to identify potential providers who may be invited to tender for the opportunity to provide this work. This PQQ sets out the information which is required by the Council in order to assess the suitability of Potential Providers in terms of their technical knowledge and experience, capability/capacity, organisational and financial standing to meet the requirement.
St Nicholas Park Leisure Centre consists of the refurbishment of the wet side facilities and changing rooms, a new build extension and associated external works. The new build facilities include, but are not limited to, a new reception, studios, changing facilities and fitness suite. Also included is the replacement and upgrade of the building services and pool filtration systems.
a) Parent Company guarantee if a parent company owns the contractor (and the Employer in its sole discretion considers that the financial strength of the parent company is sufficient). The Contractor shall give to the Employer a guarantee by the parent company of the Contractor's performance in the form set out in the Works information. If the guarantee is not given by the Contract date, it shall then be given to the Employer within 4 weeks of contract date.
a) Payments will be based on open book of the NEC 3 Option A3 and the value of any work actually executed shall be in accordance with the Employer's prior written instruction, as certified in interim valuations issued by Employers Agent. The Employer will reserve the right on this contract at any time during the term of this contract to put in place an appropriate mechanism to ensure that the Contractor's sub-contractors are receiving all payments due and owing to them on time and in full.
b)The Employer reserves the right to inspect all invoices and credit notes received by the Contractor from sub-contractors in relation to this construction project.
c) Any payment due from the Contractor to the sub-contractors under this contract is to be made no later than the end of a period of 30 days from the date on which the relevant invoice is regarded as valid and undisputed (Reg.113).
The Authority shall not be bound to select an organisation to proceed from the PQQ stage to the ITT stage of the procurement process simply because it has passed the legal/eligibility criteria and achieved the minimum standards detailed within the PQQ questionnaire. The Authority does not expect to invite any more than 5 applicants to the Invitation to Tender (ITT) stage and these will be the top scoring applicants following the evaluation of the Pre-qualification questionnaire.
The contracting authority reserves the right to award the Pre-Construction Services Agreement on the basis of the initial tenders without conducting negotiations.
This procurement is being done under the restricted procedure with negotiation being undertaken on 1 component for design risk only. It is the Council's strong preference that the contractor is to take all design risk, however this is not a minimum requirement. Therefore, in accordance with Regulation 29(2)(b) of the Public Contracts Regulations 2015, the elements of the description which define the minimum requirements are everything in the documents apart from the design risk. All tenderers are required to state whether they accept single point design responsibility (i.e. all of the design risk, regardless of design origin) for the project. Should the tenderer decline to accept single point design responsibility then they shall score no marks for that section. Should the Tenderer accept single point design responsibility for the project then they score full marks for that section.
The same evaluation criteria (as stated in the Councils tender documentation) will be applied by the Council to the initial tender and to any amended tenders submitted following a negotiation. In the event that there was a negotiation in accordance with the above, it is anticipated that they would be 1 round of negotiation only.
At the conclusion of any negotiation the Council reserves the right at its sole discretion to accept the highest ranked tenderer and to award it a Pre-Construction Services Agreement (and therefore move to the 2
For more information about this opportunity, please visit the CSW- JETS at: http://www.csw-jets.co.uk
This Council will incorporate a minimum of 10-calendar day standstill period at the point information on any award of the Pre-Construction Services Agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting council before that contract is entered into.

Eligibility requirements: a) Evidence as stated in the PQQ and ITT Documentation. a) Evidence as required in the PQQ or ITT documentation. In accordance with the design and the contract documents. 1. Pre-qualification questionnaire; 2. Financial organization; 3. Insurance information; 4. Statement of good standing; 5. Claims and contract terminations; 6. Health and safety; 7. Equality and diversity; 8. Environmental management; 9. Quality management; 10.1 Project experience; 10.2 Project references; 10.3 Project organization; 10.4 Supply chain; 10.5 Key issues; 10.6 Commissioning and phasing; 10.7 Management of stakeholders; Invitation to tender: 7.1 Team structure and governance; 7.2 Previous experience; 7.3 Site welfare; 7.4 Methodology; 7.5 Construction phasing; 7.6 Innovation; 7.7 Supply chain; 7.8 Added value; 7.9 Risk management; 7.10 Sustainability; 7.11 Commissioning; 7.12 Client training; 7.13 Preconstruction; 7.14 Prelims; 7.15 OH&P; 7.16 Review of cost plan. PQQ: Sections 2-9: Pass/Fail; Section 10: Graded 0-5 in accordance with criteria set out within the PQQ ITT; Section 7.1-7.16: Graded 0-5 in accordance with criteria set out within the PQQ.
a) Evidence as required in the PQQ or ITT documentation. In accordance with the design and the contract documents.
a) Evidence as required in the PQQ or ITT documentation.
In accordance with the design and the contract documents.
1. Pre-qualification questionnaire; 2. Financial organization; 3. Insurance information; 4. Statement of good standing; 5. Claims and contract terminations; 6. Health and safety; 7. Equality and diversity; 8. Environmental management; 9. Quality management; 10.1 Project experience; 10.2 Project references; 10.3 Project organization; 10.4 Supply chain; 10.5 Key issues; 10.6 Commissioning and phasing; 10.7 Management of stakeholders; Invitation to tender: 7.1 Team structure and governance; 7.2 Previous experience; 7.3 Site welfare; 7.4 Methodology; 7.5 Construction phasing; 7.6 Innovation; 7.7 Supply chain; 7.8 Added value; 7.9 Risk management; 7.10 Sustainability; 7.11 Commissioning; 7.12 Client training; 7.13 Preconstruction; 7.14 Prelims; 7.15 OH&P; 7.16 Review of cost plan. PQQ: Sections 2-9: Pass/Fail; Section 10: Graded 0-5 in accordance with criteria set out within the PQQ ITT; Section 7.1-7.16: Graded 0-5 in accordance with criteria set out within the PQQ.
1. Pre-qualification questionnaire; 2. Financial organization; 3. Insurance information; 4. Statement of good standing; 5. Claims and contract terminations; 6. Health and safety; 7. Equality and diversity; 8. Environmental management; 9. Quality management; 10.1 Project experience; 10.2 Project references; 10.3 Project organization; 10.4 Supply chain; 10.5 Key issues; 10.6 Commissioning and phasing; 10.7 Management of stakeholders; Invitation to tender: 7.1 Team structure and governance; 7.2 Previous experience; 7.3 Site welfare; 7.4 Methodology; 7.5 Construction phasing; 7.6 Innovation; 7.7 Supply chain; 7.8 Added value; 7.9 Risk management; 7.10 Sustainability; 7.11 Commissioning; 7.12 Client training; 7.13 Preconstruction; 7.14 Prelims; 7.15 OH&P; 7.16 Review of cost plan.
PQQ: Sections 2-9: Pass/Fail; Section 10: Graded 0-5 in accordance with criteria set out within the PQQ ITT; Section 7.1-7.16: Graded 0-5 in accordance with criteria set out within the PQQ.

Award value: 1