Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-06-04
Buyer: Region Midtjylland
Country: DK
Contract type: Services
CPV classification: 60400000: Air transport services | 60424120

Technical requirements: In connection with the upcoming procurement process for the Delivery of Helicopter Emergency Medical Services Central Denmark Region hereby lets selected parts of the procurement documents go out for written consultation with the potential tenderers. Central Denmark Region encourages potential tenderers to comment on the documents in writing. The potential tenderers are requested to upload any consultation responses to Central Denmark Region through the messaging facility in EU-Supply no later than 23 June 2020.
Furthermore, Central Denmark Region will invite selected potential tenderers to participate in a verbal consultation process concerning the uploaded selected parts of the procurement documents. The verbal consultation process will take place between 18 June and 23 June 2020. Potential tenderers that are invited to the verbal consultation process will receive further information by e-mail concerning time and place for the consultation.
The national Danish HEMS-service was established by the five regions of Denmark and provides nationwide coverage using four EC-135 helicopters. The service is primarily dispatched to patients with acute life-threatening illnesses or traumatic injury, but also includes inter-hospital patient transfers in minor scale.
The contract between the provider and the regions of Denmark will expire in 2023. The regions of Denmark are therefore preparing to publish a tender by fall 2020.
The current provider delivers helicopters, pilots and HEMS-crewmembers and the regions provide the doctors. The HEMS-service is a 24/7 single pilot operation with a HEMS-crewmember. In order to achieve 'equal level of safety' the HEMS-crewmember has undergone aeronautical training. The four helicopters complete around 4100 operations / 3200 flight hours a year. The crew utilises NVIS in order to land close to the accident scene at night-time and they use Point in space Procedures when landing at hospitals in difficult weather-conditions. Roughly 20 percent of the operations are executed using NVIS and around 10 percent include the use of the onboard instruments (IFR).
The four helicopters that constitute the HEMS-service are situated in Aalborg Airport, Billund Airport, Ringsted Airfield and Skive on landside. On each location the regions have established a base with accommodation facilities for the crew and a hanger for the helicopter which allows for minor maintenance facilities. The bases are owned by the regions and are made available for the provider free of charge. The bases are designed to ensure rapid response to emergency calls, and therefore — during daytime — the crew can be airborne 4½ minutes after the sound of the alarm.
It is expected that a future provider will establish an organisation that can ensure daily operations and develop the Danish HEMS-service further and participate in ongoing dialogues with authorities – e.g. the Danish board of Aviation.
The tender will include all four helicopters, pilots and HEMS-crewmembers and will be a tender using competitive procedure with negotiation.
The documents are available through the internet-based eSourcing system CTM (Complete Tender Management) from EU-Supply on the following website: https://eu.eu-supply.com/ctm/supplier/publictenders?B=REGIONMIDT
Online registration in EU-Supply is necessary in order to access the documents. Online registration is free. Upon registration, please log on in the top left corner.
The documents are available through the internet-based eSourcing system CTM (Complete Tender Management) from EU-Supply on the following website: https://eu.eu-supply.com/ctm/supplier/publictenders?B=REGIONMIDT
Online registration in EU-Supply is necessary in order to access the documents. Online registration is free. Upon registration, please log on in the top left corner. A list of all current tenders for Central Denmark Region will appear. Click the relevant tender in order to gain access to the documents.
In case of technical issues, please contact EU-Supply’s support on +45 70 20 80 14 or on dksupport@eu-supply.com