Public procurement notice: Contract Award Notice
Published: 2020-12-18
Buyer: Oslo kommune v/Utviklings- og kompetanseetaten
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48330000 | 48450000 | 72000000
Estimated value: 185000000 NOK
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of 5 weekdays.
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
The aim is to procurement a joint time and hour registration system for Oslo Municipality's daytime employees, so that all the municipality's entities use the same system. Daytime employees here means employees who primarily work during the day in the period 7.00-17.00 over the course of five weekdays. In addition, the daytime term also covers employees who work evenings and weekends, but who do not fulfil the requirement for employees working shifts. Examples are employees in museums and libraries.
A new, modern time and hour registration system will enable integrations with the HR system (including the payroll module) and the finance system. This will free up time for employees, managers, HR, and payroll/accounts, who will not need to register the same data in several different systems. The system must support better compliance of the law and agreements through both proactive and reactive inspections of breaches of the Working Environment Act (AML).
Oslo Municipality would like to procure a standard system such as Software-as-a-Service (SaaS). The contract will include user rights to a time and hour registration system for daytime employees. In addition the service will include set-up, configuration, adaptations, training material, migration, development of the system, operation and maintenance.
The contest includes an option to deliver the system for complicated resource planning for shifts, where employees' competence, .job percentage, and registered working hours are taken into consideration for planning the next 24-hour period.
The contest also includes an option to offer integration with the existing resource planning system (Visma GAT), or a bridge between the offered daytime system and the resource planning system, so that we have a general overview of the municipality's employees.
This procurement allows tenderers to offer resource planning for shifts as an option if they want to do so, in addition to the daytime system. Oslo Municipality will consider to take up the option if the conditions permit this.
Oslo Municipality is one employer, and the procured system ought to give a total overview of working hours and absences for all employees. For example, it ought to be possible for Oslo Municipality, as an employer, to have an overview of employees with several employment contracts, e.g., shifts in one entity and daytime in another entity. If a Tenderer only offers a daytime system, and thus does not provide a total overview of both daytime and shift employees, the contracting authority's need for a total overview must be solved in another way. Tenderers are encouraged to offer an option for a solution for this, e.g., an integration with the existing shift system, or a bridge between the offered system and the existing shift system (Visma GAT).


Winner: CGI Norge AS
Award value: 185000000
Number of bids: 3