Public procurement notice: Contract Award Notice
Published: 2024-08-21
Buyer: Banedanmark
Country: DK
Region: DK011
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 32000000 | 32260000 | 32412100 | 32500000 | 32524000
Estimated value: 25000000 DKK
Award criteria: price, quality

Technical requirements: This tender covers the procurement of a new Telecommunication network planning and documentation System. The System shall be an on-premises system, which supports analysis, design, planning, optimization, and documentation processes of the existing and future data and telecommunications network infrastructure of Banedanmark, which is becoming increasingly complex. One of the purposes is to increase railway traffic density and improving operational safety & punctuality. The System shall have data migrated from Banedanmark’s legacy system and include an initial integration to the GIS-system.  This tender covers a detailed design, implementation, testing and commissioning of the system, as well as hypercare, and support and maintenance of the System and possible Future development and Consultancy services. During both the delivery and after the System delivery the tenderer shall provide crosscutting services such as licenses, test, documentation, reporting as described in the contract.
Banedanmark has completed this tender for a new Telecommunication network planning and documentation System. The System shall be an on-premises system, which supports analysis, design, planning, optimization, and documentation processes of the existing and future data and telecommunications network infrastructure of Banedanmark, which is becoming
increasingly complex. One of the purposes is to increase railway traffic density and improving operational safety & punctuality. The System shall have data migrated from Banedanmark’s legacy system and include an initial integration to the GIS-system.
The Contract covers a detailed design, implementation, testing and commissioning of the system, as well as hypercare, and support and maintenance of the System and possible Future development and Consultancy services. 
During both the delivery and after the System delivery the supplier shall provide crosscutting services such as licenses, test, documentation, reporting as described in the contract.

Banedanmark is an agency under the Ministry of Transport in Denmark.
Banedanmark is responsible for maintaining, renewing and expanding the railway so that the railway has a condition and capacity to meet the current and future needs for running trains. Banedanmark operates a 3476km & 300 station railway network with a complex data & telecommunications network enabling connectivity of operational technical railway systems.

The Contract comprises delivery of a system for Telecommunication network planning and documentation designed and customized to Banedanmarks current and future needs, including the delivery and implementation of the System, migration of data from Banedanmarks current solution, integration to Banedanmarks GIS system and possibly other system integrations that can be ordered as options in the contract, cf. II.2.11, project management, and hypercare, support and maintenance after system delivery. Furthermore, the contract comprises further development and consultancy services. The system is expected to be able to document Banedanmarks railway data- and telecommunication network infrastructure, including fiber optic networks, overarching transmission technologies, circuits, and services and ensure overview, transparency and visibility of the dependencies and associations between the services transported over and inside the data- and telecommunication network.
The project delivery process includes the following phases: Clarification phase, Proof-of-Concept phase, Design phase, Implementation phase and Closure phase.

Current system and setup:
Banedanmark employs an old, outdated internal developed legacy system, which consists of an Oracle 11.2.0.4 database and user interface based on Oracle Forms 4.5 and Report 2.5. The current system includes the KAT-2/KAT-3 partitioned network which consists of approx. 2000 sites, 2 traffic control towers, 2 data-centers, 3000-4000 km fiber cables, 1000 fiber cable joints, 8200 ODF’s, 1000 manholes, 619 carrier supporting carrier IP/MPLS routers, 1136 switches, 13 firewalls, SDH 275 nodes, 250 PDH nodes, 11 CWDM nodes, 31 DWDM nodes, 315 GSM-R BTS's, 3 GSM-R core sites and 10.000 logical/physical circuits & links. The new system shall include the same.

Main deliverables:
The main deliverables are the following:
A) Delivery of the System, including design and implementation, system integrations, data migrations, project management and crosscutting services in connection with the delivery.
B) Support, maintenance and hypercare.
C) Further development and Consultancy services.

Ad A)
The Supplier shall deliver a system, design and customize it to Banedanmarks needs and implement it within the organization. During the delivery the supplier shall migrate all data from Banedanmarks current solution, which the System shall replace, without data loss. Migration of data from other resource management systems and possibly analog sources shall also be possible.
The System shall make it possible for System integration and data sharing with Banedanmarks other present and future systems. Specifically, the System shall be able to integrate to Banedanmarks GIS system as a part of the delivery, while other system integrations can be ordered as options in the contract, cf. II.2.11.
During the delivery and project phase, the Supplier shall provide project management supported by crosscutting services.

Ad B)
The Supplier shall provide hypercare, support and maintenance of the System, including 2nd and 3rd level support, remote and onsite support, software updates, monitoring and ServiceDesk services.

Ad C)
The Supplier shall deliver Further development services and Consultancy services to Banedanmark upon request, including development and installation of possible improvements after system delivery, assistance with system integrations that can be ordered as options, and other services such as planning, training, technical services and testing.
The work is to be performed on the contracting entity's addresses or remotely depending on need and the nature of the activity.
The work will be performed at the contracting entity location or remote, depending on the nature of the work performed.
The award criterion Price was evaluated based upon the evaluation technical price.


Winner: Smallworld Nordic
Award value: 28303036
Number of bids: 3