Public procurement notice: Contract Notice
Published: 2020-08-12
Buyer: Post Office Ltd
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 30130000 | 31100000 | 31625000 | 35121000: Security equipment | 35121300
Estimated value: 105500000 GBP
Submission deadline: 2020-09-21
Award criteria: The most economic tender

Technical requirements: The Post Office Ltd seeks to enter into a contract for Lot 1 with a single supplier to provide hard facilities management services. The services shall be required at Post Office Ltd portfolio of secure warehouses, admin centres and retail operations.
The hard FM supplier shall work closely with the post offices property team to develop robust, transparent and auditable processes that deliver management information that supports the Post Office?s principles and legal obligations in terms of compliance, cost control and work flow management.
Post Office are likely to continue to franchise branches to independent postmasters, moving services from standalone Post Offices into retailers premises. Should this take place, there will be a likely significant reduction in the level of spend against the contract.
The Post Office Ltd seeks to enter into a contract for Lot 2 with a single supplier to provide soft facilities management services. The services shall be required at Post Office Ltd portfolio of secure warehouses, admin centres and retail operations.
The supplier shall provide to Post Office the following services from the services commencement date:
(xiv) The Post Office via their internal portal will provide details of the Supplier and their supply chain to Agency branches for them to liaise and directly engage with; and
Post Office shall accept variants in relation to the 3 catering scenarios only and will not accept any other variants to the scope.
Post Office are likely to continue to franchise branches to independent postmasters, moving services from standalone Post Offices into retailers premises. Should this take place, there will be a likely significant reduction in the level of spend against the contract.
The Post Office Ltd seeks to enter into a contract for Lot 3 with a single supplier to provide security, grapevine and business support services. The services shall be required at Post Office Ltd portfolio of secure warehouses, admin centres and retail operations.
Post Office is a core part of the critical protection of the national infrastructure and as such it is essential that the Post Office network has the appropriate security controls in place to ensure that it is not affected by security issues that could impact the service it provides to its customers, clients and the community.
Suppliers who are interested in this requirement will need to register on the Post Office e-sourcing portal and access the following project AA1069 Tender for Property Hard FM, Soft FM and Security, Grapevine and Business Support Services. They will need to complete and submit a selection questionnaire and NDA on the Post Office e-sourcing portal.
This will take you to a registration form to complete and submit which will result in an email giving log in/activation details.
If there are issues logging in please email both stephen.smith@postoffice.co.uk and william.porter@postoffice.co.uk for assistance.
Training materials for use of our portal for suppliers is at http://corporate.postoffice.co.uk/media/46623/web3-user-guide-sourcing-supplier-guide.pdf
Post Office will provide notification of intention to award which will allow bidders a 10 day period to raise any enquiry ('stand still period').

Eligibility requirements: As detailed in the procurement documents.

Award value: 105500000