Public procurement notice: Contract Award Notice
Published: 2017-01-26
Buyer: Lothian Health Board (hereafter referred to as the ‘Authority’)
Country: UK
Region: SCOTLAND
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33169500 | 33197000
Award criteria: The most economic tender

Technical requirements: NHS Lothian require to purchase a Tracking and Traceability System for HSDU, all endoscopy decontamination units and all dental/podiatry decontamination units for the decontamination of re-usable invasive/non-invasive medical devices.
An option for a Production Management module for HDSU to be incorporated into the Tracking and Traceability system is included in the additional Lot 2.
This requirement is for an electronic tracking and traceability system for decontamination which can be implemented across all the below units on a phased basis in line with clinical prioritisation and availability of funding.
NHS Lothian requires to sterilise and decontaminate approximately 117 375 theatre trays, 59,384 packs, 124 350 supplementary packs, for surgical provision in 24 theatres at RIE, 9 theatres at Western General Hospital, 9 theatres at St John's Hospital, 5 theatre at Royal Hospital for Sick Children, 2 theatres at Roodlands, 41 490 Anaesthetic instruments, and around 200 000 dental instruments annually. It also has around 250 endoscopes which are used to carry out around 55 000 endoscopy procedures each year (each scope being used approximately 220 times per year). Instruments are processed in the Hospital Sterilisation and Decontamination Unit (central sterile services unit) at Royal Infirmary of Edinburgh, Endoscopy Decontamination Units at St John's Hospital, Royal Infirmary of Edinburgh, Western General Hospital, Leith CTC and Roodlands Hospital; with dental instruments being processed at local decontamination units (LDUs) at Bonnyrigg Dental Centre, Musselburgh Primary Care Centre, St John's Hospital and the Western General Hospital.
The successful Contractor will be required to enter into a formal contract with the Authority in the form of and on the terms of the Contract included within the Invitation to Tender.
This requirement is for an electronic tracking and traceability system for decontamination which can be implemented across all the below units on a phased basis in line with clinical prioritisation and availability of funding, with the addition of a Production Management module for HSDU.
NHS Lothian requires to sterilise and decontaminate approximately 117 375 theatre trays, 59 384 packs, 124 350 supplementary packs, for surgical provision in 24 theatres at RIE, 9 theatres at Western General Hospital, 9 theatres at St John's Hospital, 5 theatre at Royal Hospital for Sick Children, 2 theatres at Roodlands, 41 490 Anaesthetic instruments, and around 200 000 dental instruments annually. It also has around 250 endoscopes which are used to carry out around 55 000 endoscopy procedures each year (each scope being used approximately 220 times per year). Instruments are processed in the Hospital Sterilisation and Decontamination Unit (central sterile services unit) at Royal Infirmary of Edinburgh, Endoscopy Decontamination Units at St John's Hospital, Royal Infirmary of Edinburgh, Western General Hospital, Leith CTC and Roodlands Hospital; with dental instruments being processed at local decontamination units (LDUs) at Bonnyrigg Dental Centre, Musselburgh Primary Care Centre, St John's Hospital and the Western General Hospital.
The successful Contractor will be required to enter into a formal contract with the Authority in the form of and on the terms of the Contract included within the Invitation to Tender.
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority's response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.