Public procurement notice: Contract Notice
Published: 2016-04-30
Buyer: Health and Safety Executive for Northern Ireland
Country: UK
Region: NORTHERN IRELAND
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48800000 | 48810000: Information systems | 48900000
Estimated value: 400000 GBP
Submission deadline: 2016-06-08
Award criteria: The most economic tender

Technical requirements: The development and implementation of a new replacement HSENI CMS system including the delivery of the following products: — Fully functional Case Management System — Integration with work-flow, TRIM, website, MS Office applications — Mobile integration — usage of mobile devices with system functionality — Reporting tool — generation of reports for staff and a user-friendly reporting module — External interfaces — DARD data, address lookup data, CRO data — Trained users — Complete user and technical documentation on system — Scanning facility of documents — Online forms facility on public website. The system is the primary source of information for management purposes within the organisation and as such the ability to provide reports for management purposes is a critical factor in this remit.
This contract will start on the Service Commencement Date and will run for an initial period of five (5) years plus five (5) optional extension periods of one (1) year each.
Support and maintenance will commence from the date the system is fully operational and may be extended on an annual basis following the uptake of any optional extension periods. In addition further services may be required to develop additional functionality and facilitate system upgrades.
Charges in respect of additional services will be in-line with the current Terms and Conditions of contract and agreed Pricing Schedule and will only be increased using the price indexation after the initial contract period.
Prior to the expiry of the final year's extension period, HSENI will assess whether the solution is still fit for purpose and meets the organisation's needs. Subject to this approval and obtaining the additional budget, HSENI may extend the contract for further rolling period(s) of up to 1 year, at the end of which, a further review will take place prior to a further extension commencing. Each extension period will incorporate the support, maintenance and upgrade/enhancement of the solution.
This contract will start on the Service Commencement Date and will run for an initial period of five (5) years plus five (5) optional extension periods of one (1) year each.
This contract will not be divided into Lots as the Authority requires a single contractor (or consortia) to manage the entire Service.
It will be necessary for the Economic Operator with the highest scoring compliant bid to verify some technical requirements by way of a verification exercise. Requirements that need to be verified are highlighted in the Specification document.
This demonstration must take place within 2 weeks of a request from CPD to hold such a verification exercise.
In the event that any Mandatory Requirement (MR) is amended to a Fail following the verification exercise, the Economic Operator will be considered eliminated from the tender exercise and the next highest scoring Economic Operator will be asked to undertake verification.
CPD will comply with the Public Contracts Regulations 2015 and where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

Eligibility requirements: As per Tender documentation. As per Tender documentation.
As per Tender documentation.