Public procurement notice: Contract Notice
Published: 2024-07-24
Region: UKM77
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48190000 | 48611000: Database software package | 72000000 | 72260000: Software-related services
Estimated value: 27000000 GBP
Submission deadline: 2024-09-03
Award criteria: quality, price
EU fund: eu-funds

Technical requirements: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. All exclusion grounds; Refer to Procurement Documents and PCS-T for more information
Framework for Library Services Platform(s) and Associated Services for Universities and Colleges
in Scotland including provision of all software and any associated licensing. Potential Services include, but are not limited to: System
Implementation; Migration Support; Support and Maintenance; Hosting.
Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement
includes:
Lot1 - Library Services Platform(s) and Lot2 - Resource and Reading List Management Systems.
The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited) and other UK
procurement consortia as listed within this contract notice.
Section 4B.5 specifies the minimum levels of insurance which are as follows:
Employer's (Compulsory) Liability Insurance, GBP 5Million
Public and Product Liability Insurance, GBP 5Million
Professional Indemnity GBP 2Million
Section 4B.6 of the SPD requests further information from the successful Tenderers.
A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the previous year end.
Section 4C.1.2 of the SPD requests at least one relevant example of previous experience from suppliers tendering for this framework contract and/or services carried out within the last three years.
Section 4C.4, Supply Chain Management and Prompt Payment question, must also be completed.  For a Pass at 4C.1.2 of the SPD, Tenderers must have a solution in place within an equivalent environment to the tender Specification for each specific Lot that the Tenderer has submitted a response to.  For each Lot responded to, the minimum required equivalent environment to the Tender Specification includes having a solution in place that provides all capabilities listed up to and including 4.1 of the Specification of Requirements main section 2 of the ITT.
For a Fail at 4C.1.2, Tenderers seeking to develop a fully bespoke solution will be disqualified. Tenderers who cannot provide evidence that their solution is in place within an equivalent environment to the tender Specification will be disqualified.
For a Pass at 4C.4 of the SPD, The Tenderer has (or has access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, has confirmed that they have the systems in place to pay contractors through the supply chain promptly and effectively, and that they will provide evidence, when requested, of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.  If the Tenderer is unable to confirm (b) then they must provide an improvement plan, signed by their Director which improves the payment performance.
For a Fail at 4C.4, the Tenderer does not have the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain, does not have the systems in place to pay contractors through the supply chain promptly and effectively, and cannot provide evidence of (a) their standard payment terms and (b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year and the Tenderer is unable to provide an improvement plan signed by their Director which improves the payment performance.
Framework for Library Services Platform(s) and Associated Services for Universities and Colleges in Scotland and the UK.
Lot 1, Library Services Platform(s)including provision of all software and any associated licensing and subscription. Potential Services include, but are not limited to:
System Implementation; Migration Support; Support and Maintenance; Hosting.
Required solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E1.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW)
https://www.hepcw.ac.uk/members/
Crescent Purchasing Consortium (CPC)
https://www.thecpc.ac.uk/members
Scottish Confederation of University Research Libraries (SCURL)
https://www.scurl.ac.uk/about-members