Public procurement notice: Dynamic Purchasing System
Published: 2022-03-23
Buyer: Sandefjord Kommune
Country: NO
Contract type: Services
Procedure: Restricted procedure
CPV classification: 75122000 | 80000000 | 85000000 | 85100000: Health services | 85140000: Miscellaneous health services
Submission deadline: 2032-02-03
Award criteria: The most economic tender

Technical requirements: Qualification Scheme - Free user choice of BPA for users in Sandefjord Municipality. The scheme will have a 10 year duration, starting on 1.9.2022. The objective of the qualification scheme is to organise possibilities for users of BPA (user-administered personal assistance services) to have a real choice of which provider, or the municipality, they want to provide the granted services (user choice). The service shall also ensure that the users are provided the assistance they are granted, in accordance with the Act relating to the municipal health services.
Admission to the qualification system does not apply to Public Procurement Regulations. The contract award however, shall be in accordance with the basic requirements in the EEA agreement regarding a non-discrimination, objective, transparency and accountability process
Admission to the system requires that the service providers must comply with the terms in the qualification documentation. Tenderers that fulfil the terms can and are obliged to offer these services to the municipality's inhabitants.
Admission to the user choice scheme will occur throughout the entire lifetime of the scheme and with three admission deadlines per year, 3 May (first in 2022), 3 October (first time in 2022) and 3 February (first time in 2023). The last admission to the scheme will be 3 February 2032.
Evaluation of applications for admission will initially take place in May 2022, taking effect from 1.9.2022. The application deadline with effect from 1.9.2022 is 3 May 2022, 3 p.m.
This notice concerns the establishment of a qualification scheme for BPA for users in Ålesund Municipality. Award of assignments occurs based on free user choice amongst tenderers that have applied and are admitted to the scheme.
Requirement 1: Tenderers must be registered in a company register or trade register in the member country where the tenderer is established.
Documentation: Norwegian companies: Company registration certificate from the Register of Business Enterprises. Foreign companies: Proof that the company is registered in a branch register or company register as prescribed in the legislation of the country where the tenderer is established.
Requirement 2: Paid taxes and duties. Norwegian tenderers must present a tax and VAT certificate not older than 6 months from the deadline for receipt of tenders. Tenderers must not have substantial arrears. Any arrears must be justified separately. The following applies for foreign tenderers: Verification of fulfilment of obligations regarding the payment of social security contributions, taxes, and duties in accordance with
Documentation: Presentation of the company's annual accounts (the most recent annual report submitted to the Brønnøysund Register of Enterprises, incl. the auditor's report). The contracting authority reserves the right to request preliminary figures after the latest annual report, as well as financial statements for the two previous years if this is deemed necessary. For newly established companies, a recent financial printout signed by the auditor must be submitted.
Requirement 4: Tenderers must have experience from similar contracts/assignments. Similar assignments are in this context defined as the operation and management of BPA schemes.
Documentation requirement: List of the most important services provided in the past three years, including information on the value, dates, and the name of the contracting authority (including contact person and email address/telephone number). Newly established companies must document employees´ experience in the same way.
Tenderers must ensure that the requirements related to training of supervisors in Circular letter I-9/2015 are met. Tenderers must also follow the Health Directorate's training manual for user-controlled personal assistance, BPA. Tenderers must ensure that those who serve as assistants have submitted police certificates in accordance with the Municipal Health and Care Services Act, etc. §5-4 prior to date of initiating the service.
Tenderers must have routines for supporting the supervisor in obtaining the necessary substitutes. Tenderers must have routines that comply with laws and regulations regarding the collection, registration and storage of sensitive personal data. Tenderers are required to have an organisation that has the capacity to provide the requested services.

Eligibility requirements: Requirement 1: Tenderers must be registered in a company register or trade register in the member country where the tenderer is established. Documentation: Norwegian companies: Company registration certificate from the Register of Business Enterprises. Foreign companies: Proof that the company is registered in a branch register or company register as prescribed in the legislation of the country where the tenderer is established. Requirement 2: Paid taxes and duties. Norwegian tenderers must present a tax and VAT certificate not older than 6 months from the deadline for receipt of tenders. Tenderers must not have substantial arrears. Any arrears must be justified separately. The following applies for foreign tenderers: Verification of fulfilment of obligations regarding the payment of social security contributions, taxes, and duties in accordance with the legislation in the country where the tenderer is established, or in Norway. Documentation: Tax and VAT certificate.