Public procurement notice: Contract Notice
Published: 2017-04-05
Buyer: Your Housing Group Ltd acting on behalf of itself and its current and future subsidiaries
Country: UK
Region: Halton and Warrington
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48442000 | 48451000 | 72200000 | 72260000: Software-related services | 72263000: Software implementation services
Estimated value: 6800000 GBP
Submission deadline: 2017-05-04
Award criteria: The most economic tender

Technical requirements: Your Housing Group is currently implementing a major transformation programme through the provision of modernised and improved technologies to support more efficient and effective ways of delivering our services. One objective of the programme is to review the design and provision of all of our back office systems — HR, Payroll, P2P and Finance. We are seeking to implement an end to end integrated solution that cover all the business functions specified and which offers a seamless and intuitive user experience, a single source of data capture and storage, the ability to seamlessly access and report on information across the system and facilitate YHG self-sufficiency through configuration. The system must be capable of interfacing with front office systems, in particular the housing management system. Given the time-scales for implementation we are seeking an established and referenceable solution to meet our requirements.
Your Housing Group is currently implementing a major transformation programme, which is being supported by the ICT team through the provision of modernised and improved technologies to support more efficient and effective ways of delivering our services.
One objective of the programme is to review the design and provision of all of our back office systems, covering HR, Payroll, P2P and Finance. Our current systems architecture is complex, with a number of disparate systems either standing alone or relying on third party point-to-point integration. This is inefficient and introduces points of failure in our end to end system design.
We are now seeking to implement an end to end solution covering HR, Payroll, P2P and Finance. The new ICT Strategy sets out to significantly reduce the number of suppliers we have to manage and to move to full cloud solutions where practical and effective while also introducing a single version of the data truth and real time automation of business processes through holistic systems featuring self-service.
In this procurement we are seeking bids from providers who can offer a system that covers all of the business units we have specified and which offers all specified functionality and role specific views from a single system. We also expect this system to be configurable to meet our requirements but recognise that we may need to modify some business processes in order to avoid the need for customisation.
— A fully integrated single system using common database structures and objects across Finance, P2P, HR and Payroll;
The system is required to interface through middle-ware with a number of existing YHG applications including its Orchard Housing Management System.
Given the time-scales for the implementation, the criticality of the back office systems and the degree of change taking place in the business we are seeking an established and referenceable solution to meet our requirements.
Contract value is expected to be between 1 300 000 GBP and 6 800 000 GBP depending on the solution and the length of the contract which may be between 5.5 and 15.5 years duration.
The initial contract term will be for five and a half (5.5) years with a number of optional extensions based on YHG strategy and performance of the contract, up to a maximum contract period of 15.5 years. Details of extension options are set out in the procurement documents.
Under this contract the successful provider will be required to actively participate in the achievement of social policy objectives relating to digital inclusion and sector awareness activities. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
The Contracting Authority reserves the right to cancel the procurement and not to proceed with the award of any contract at any stage of the procurement process and/or to award only part or parts of any contract. Save for any mandatory periods, the time-scales indicated in this notice are indicative and the Contracting Authority reserves the right to amend the same.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=194532
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Eligibility requirements: As set out in the Selection Questionnaire.

Award value: 6800000