Public procurement notice: Contract Award Notice
Published: 2021-06-01
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48311100 | 63120000 | 63121000 | 63121100 | 64216200
Estimated value: 260000000 GBP
Award criteria: The most economic tender

Technical requirements: Crown Commercial Service (CCS) as the Authority has put in place a pan government collaborative framework contract for the provision of records information management, digital solutions and associated services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including local authorities, health, police, fire and rescue, education and devolved administrations. The framework includes digital workflow and cloud based hosting services, storage, scanning, shredding, technical resources, clinic preparation and management of NHS Patient Records and Specialist Services e.g. Appraisal and Selection and Sensitivity Review. The full specification for each Lot is detailed in Annexes A-E. Suppliers will be required to provide all of the mandatory services stated within the lot they have bid for.
Lot 1 is for the provision of Records Information Management Services, which include the following service lines:
Crown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 1 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.
Lot 2 is for the provision of Digital Workflow and Cloud Based Hosting Solutions, which include the following services lines:
SL1: Digital Workflow Solutions (for example but not limited to document/content/records/workflow management, hybrid mail and data entry services).
Crown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 2 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.
BIP 0008 Code of Practice for Legal Admissibility and Evidential Weight of Information Stored Electronically
Lot 3 is for the provision of Full Management of National Health Service (NHS) Patient Records (Off-site), which includes the following services lines:
Crown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 3 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.
BIP 0008 Code of Practice for Legal Admissibility and Evidential Weight of Information Stored Electronically
Lot 4 is for the provision of Specialist Records Management Services (On and/or Off Site), which includes the following services lines:
Crown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 4 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.
The value provided in section II.1.7) is only an estimate. We cannot guarantee to suppliers any business through this Commercial Agreement.
As part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/5aa05bd8-0531-437d-9bc5-41f9bafecbc1
On 2 April 2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications


Winner: Compass Minerals Storage and Archives Ltd, trading as ‘DeepStore’
Award value: 260000000
Number of bids: 8