Public procurement notice: Contract Notice
Published: 2017-04-22
Buyer: University Of Edinburgh
Country: UK
Region: Edinburgh, City of
Contract type: Services
Procedure: Open procedure
CPV classification: 72313000: Data capture services
Estimated value: 280000 GBP
Submission deadline: 2017-05-26
Award criteria: The most economic tender

Technical requirements: The University of Edinburgh wishes to appoint an asset data capture company (supplier) to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area.
Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Bidders may be required to submit Means of Proof at a later stage. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Sections III of this OJEU Notice.
The University of Edinburgh wishes to appoint an asset data capture company to undertake the asset tagging and data capture of equipment within 56 buildings identified as critical. The critical buildings shall be divided into 2 work packages based on school and geographical area.
A single supplier will be appointed to manage the project. Due to the large number of buildings involved, while a single supplier will be appointed to deliver the project, they will be required to provide separate delivery teams to undertake the work packages concurrently in the two geographical areas below and both will be required to be completed by the same deadline.
The Estates Department has created a mobile asset gathering application which allows for the gathering of asset data directly into a holding platform via tablets or mobile phones. The data will be verified before being entered into the University's CMMS, Archibus.
The University will evaluate all bidders/tenderers ITT submissions who have passed our minimum requirements via undertaking a Quality/Technical and Commercial evaluation. The ITT quality questionnaire will be marked.Technical (Quality) Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and your submission scores 3 points out of 4 for that question then you will receive 7.5 percent out of a possible 10 percent. eg in the event you score 4 out of 4 for all our quality questions and score 100 then you will be awarded the maximum score of 60 percent. In the event you score 2 out of 4 for all questions then your score will be 50 percent out of the quality percentage of 60 percent therefore your score would be 30 percent.
Cost — the bidder who submits the lowest cost will be awarded the maximum score 40 percent and others awarded a score pro rata, in relation to the lowest bid.
The quality and commercial score will be combined to give each bidder/tenderer an overall total score.
Bidders must complete the ESPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement. If there are named subcontractors/technicians upon which the bidder will rely to meet the selection criteria, these named parties must complete and reattach the ESPD Supplier Response Forms (MO Excel document) attached to ESPD questions 2C.1.1 (Technicians) and 2D.1.2 (Subcontractors) on PCS-T. These parties must complete the first three sections of the ESPD form, as well as any part of the section 4 selection criteria that the main bidder will rely upon the parties to fulfil. If parties have not yet been identified, this information may be required at a later date. The University reserves the right to request this information from relevant parties upon whom the main bidder will not rely to fulfil selection criteria.
The University has also included a Pass/Fail question with regards to the timescale we require the scope of service to be completed by. In the event the Bidder states No they are unable to match/meet this deadline then their submission will be disqualified and will not be evaluated.
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
ESPD 4B.1.1 Statement — Bidders will be required to have a minimum ‘general’ yearly turnover of 560 000 GBP for the last 3 years.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
ESPD 4D.1 1st Statement Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:


Award value: 280000