Public procurement notice: Contract Notice
Published: 2019-08-02
Buyer: EP UK Investments Ltd
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72253200: Computer systems support services | 72261000: Software support services | 72267000: Software maintenance and repair services | 72267100: Maintenance of information technology software
Estimated value: 550000 EUR
Submission deadline: 2019-08-29
Award criteria: The most economic tender

Technical requirements: Provision of SAP Application Maintenance and Support (AMS) Services on Behalf of their Kilroot and Ballylumford Power Stations
The successful economic operator will be responsible for implementing the clients’ requirements, which are to maintain and support the SAP environment (within a cloud hosted environment), to ensure that the client(s) can meet their contractual obligations to take on the ‘carved out’ SAP data under a Transfer services agreement (TSA) in place with the organisation that EP UKI have acquired the power stations from, namely AES (Global) Ltd, a power generator operating mainly out of North America.
A further scope, which includes EP UKI’s current SAP Hosting solution, is included for information at this stage; EP UKI MAY seek to consolidate these contracts in to one solution in 12-18 months time. It is important therefore that potential economic operators understand the full scope of requirements at this stage.
N.Ireland is the location of the 2 operations; however, the SAP system could be hosted anywhere within the EU. As such, the AMS provider should only be required to connect to the system remotely.
Economic operators are required to confirm that they can deliver a service that confirms to the specification stated below:
At the ITT phase, pricing will be requested for the options below. Therefore, please ensure that these service options are available from your organisation:
The contract will be awarded for an initial period of two (2) years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of seven (7) years in total.
EP Kilroot Ltd and EP Ballylumford Ltd reserve the right to require such assurances as they consider necessary and/or the provision of a guarantee, performance bond, direct agreement or collateral warranty from any third parties the economic operator wishes to reply on
Each consortium member will be required to contract with EP Kilroot Ltd and EP Ballylumford Ltd on such basis as they consider appropriate, having regard to the nature, size and complexity of the contract. In particular, EP Kilroot Ltd and EP Ballylumford Ltd may require:
— one consortium member to contract as the prime contractor (with other consortium members entering in to direct agreements, collateral warranties or guarantees), or
— the consortium to form an incorporated, special purpose vehicle to contract with EP Kilroot Ltd and EP Ballylumford Ltd.
This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016.
The procedure to be followed for this tender process is the negotiated procedure with a prior call for competition (Regulation 47).
Economic operators who wish to participate in the procurement are required to provide details of their contact point, together with an email address and telephone number to andrew.jarvis@epuki.co.uk and ben.thomas@epuki.co.uk in order to receive clarification responses. It is the responsibility of each Economic operator to register in this manner. Economic operators who fail to provide their details or register in this manner will not receive any clarifications or updated information provided during the procurement process.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 550000