Public procurement notice: Contract Notice
Published: 2018-12-18
Buyer: City Building (Glasgow) LLP
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50111000: Fleet management and maintenance services | 50111110
Estimated value: 22000000 GBP
Submission deadline: 2019-02-06
Award criteria: The most economic tender

Technical requirements: City Building (Glasgow) LLP (CBG) requires to procure the provision of a vehicle fleet and support services with an on-site managed service based at CBG's complex at 350 Darnick Street Glasgow G21 4BA. CBG requires to procure on a flexible rental basis with a one day liability (date of termination is the last day of chargeable hire) with no charges or penalties for on and off renting.
The fleet can fluctuate in size but is generally 800 vehicles. This is a typical reflection of the operation requirements however bidders should note that during the life of the contract the fleet will fluctuate to meet CBG business demands. A variety of commercial vehicle types is involved and will be fully detailed in the tender documents.
There is potential during the life of the contract awarded for this process, for the volume of vehicles to increase by approximately 30 % beyond the vehicles stated in the tender documents and this could involve a variety of vehicles including cars.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts Scotland (Regulations 2015).
The successful bidder will hold current membership of the British Vehicle Leasing and Rental Association or a similarly recognised organisation.
Bidders must comply with the undernoted financial requirements in relation to Minimum Turnover, Trading Performance and Balance Sheet Strength in order to participate in the tendering process:
Bidders require an annual Turnover level equivalent to at least twice the anticipated total contract value of 22 000 000 GBP,
An overall positive outcome on pre-tax profits over a 3 year period. Exceptional items occurring in the normal course of business can be excluded from calculation,
The above ratios and minimum turnover requirements should be calculated on last two sets of accounts filed at Companies House.
For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.
Bidders who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.
Bidders who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.
Where the Bidder is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements.
City Building (Glasgow) LLP reserves the right, at its own discretion, to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing.
Bidders must hold or commit to obtain prior to the commencement of the contract if successful the following insurances:

Eligibility requirements: The successful bidder will hold current membership of the British Vehicle Leasing and Rental Association or a similarly recognised organisation.

Award value: 22000000