Public procurement notice: Contract Notice
Published: 2016-11-12
Buyer: Kolumbus AS
Country: NO
Region: Rogaland
Contract type: Services
Procedure: Open procedure
CPV classification: 48219300 | 48222000 | 48311000 | 48311100 | 48330000
Submission deadline: 2016-12-22
Award criteria: The most economic tender

Technical requirements: Kolumbus organises school transport for approx. 16 000 school pupils. This is both for pupils using normal buses and for those who need special transport (mostly taxis). Kolumbus organises transport for all pupils in primary and secondary schools (1st to 10th years) in cases where the municipalities order and pay and for pupils in sixth form colleges in cases where Kolumbus itself orders and pays.
Kolumbus needs a central database for all users (pupils receiving transport and others). We believe that a database with a web based user interface will be the best system for such a database, which requires daily maintenance in the form of changes in the transport of pupils.
The database shall be a tool for case handling with a good overview and maintenance of information on each user/pupil and their transport requirements at all times. There are no requirements for planning functions, but the database shall have functions that support planning work. The system shall also produce reports that form the basis for invoices. Transport requirements is to be understood as planned journeys for a given period. This means practically year round for pupils. The system shall have interface with 2 other systems that Kolumbus has for planning trips with special transport and issuing electronic transport cards for ordinary bus transport.
Kolumbus would like a new system as soon as possible and will preferably procure a system that is in use and for which there is experience, c.f. the qualification requirement:
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. [[http://permalink.mercell.com/49741714.aspx]]. Then follow the instructions on the website.
The procurement is for a web based system to administer school transport in Rogaland. See the requirement specifications for further details.
K 01 Certificate for tax — Requirement: Tenderers shall not have significant tax or VAT arrears, or that there is an approved repayment plan. Documented by: Tax certificate. The certificate must not be more than six months old from the deadline for receipt of the application. Any arrears or other irregularities must be justified. If the tenderer is planning to use sub-providers, tax certificates must be provided for them as well.
K 03 Company Registration Certificate — Requirement: The tenderer must be a legally established company. Documentation: Norwegian companies: Company Registration Certificate, not older than one month from the deadline for receipt of tenders. — Foreign tenderers shall submit certification/documentation that the tenderer is registered in the trade register or company register as prescribed in legislation in the country where the tenderer is established.
K 04 HSE self-declaration — Requirement: The tenderer shall vouch for the company working systematically to comply with the health, environment and safety legislation and that they comply with the internal control regulations. The tenderer must also confirm that the company is legally organised in relation to applicable tax and working environment regulations for employees' professional and social rights, and shall accept that the contracting authority has the right to review and verify the company's system for safeguarding health, safety and environment. Documented by: Signed and dated HSE self-declaration form. This must be signed wtihin the last 6 months calculated from the submision deadline.
K 05 — Credit rating — Requirement 1: Tenderers shall have the financial ability to fulfil the contract. Documentation: The contracting authority will obtain a credit rating from Bisnode. The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity. Requirement 2. Tenderers shall submit Annual Financial Statements for the last 3 years including he auditor's reports. Tenderers who have not had accounts in recent years will be rejected unless a pledge is presented for a bank guarantee of such a size that it can be used as security for fulfilment of the contract.
K 06 — Experience from equivalent deliveries/assignments. Documentation of excellent implementation ability is required. Documentation requirement: A list of the most important deliveries or provided services in the last three years for the offered system. The list shall contain a brief description of the assignment, the scope/value of the delivery, date and name of the customer and a short description, telephone no., email address and name of the customer's contact person. The references will be contacted if necessary.

Eligibility requirements: K 01 Certificate for tax — Requirement: Tenderers shall not have significant tax or VAT arrears, or that there is an approved repayment plan. Documented by: Tax certificate. The certificate must not be more than six months old from the deadline for receipt of the application. Any arrears or other irregularities must be justified. If the tenderer is planning to use sub-providers, tax certificates must be provided for them as well. K 03 Company Registration Certificate — Requirement: The tenderer must be a legally established company. Documentation: Norwegian companies: Company Registration Certificate, not older than one month from the deadline for receipt of tenders. — Foreign tenderers shall submit certification/documentation that the tenderer is registered in the trade register or company register as prescribed in legislation in the country where the tenderer is established. K 04 HSE self-declaration — Requirement: The tenderer shall vouch for the company working systematically to comply with the health, environment and safety legislation and that they comply with the internal control regulations. The tenderer must also confirm that the company is legally organised in relation to applicable tax and working environment regulations for employees' professional and social rights, and shall accept that the contracting authority has the right to review and verify the company's system for safeguarding health, safety and environment. Documented by: Signed and dated HSE self-declaration form. This must be signed wtihin the last 6 months calculated from the submision deadline. K 05 — Credit rating — Requirement 1: Tenderers shall have the financial ability to fulfil the contract. Documentation: The contracting authority will obtain a credit rating from Bisnode. The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity. Requirement 2. Tenderers shall submit Annual Financial Statements for the last 3 years including he auditor's reports. Tenderers who have not had accounts in recent years will be rejected unless a pledge is presented for a bank guarantee of such a size that it can be used as security for fulfilment of the contract. See the requirement. K 06 — Experience from equivalent deliveries/assignments. Documentation of excellent implementation ability is required. Documentation requirement: A list of the most important deliveries or provided services in the last three years for the offered system. The list shall contain a brief description of the assignment, the scope/value of the delivery, date and name of the customer and a short description, telephone no., email address and name of the customer's contact person. The references will be contacted if necessary. See the requirement.
K 05 — Credit rating — Requirement 1: Tenderers shall have the financial ability to fulfil the contract. Documentation: The contracting authority will obtain a credit rating from Bisnode. The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity. Requirement 2. Tenderers shall submit Annual Financial Statements for the last 3 years including he auditor's reports. Tenderers who have not had accounts in recent years will be rejected unless a pledge is presented for a bank guarantee of such a size that it can be used as security for fulfilment of the contract. See the requirement.
K 05 — Credit rating — Requirement 1: Tenderers shall have the financial ability to fulfil the contract. Documentation: The contracting authority will obtain a credit rating from Bisnode. The tenderer must achieve a minimum rating of ‘creditworthy’. The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. If the tenderer knows that the requirement regarding the financial capacity to carry out the contract cannot be met via the credit rating as specified above, the tenderer can submit other documentation with the tender that confirms a satisfactory financial capacity. Requirement 2. Tenderers shall submit Annual Financial Statements for the last 3 years including he auditor's reports. Tenderers who have not had accounts in recent years will be rejected unless a pledge is presented for a bank guarantee of such a size that it can be used as security for fulfilment of the contract.
See the requirement.
K 06 — Experience from equivalent deliveries/assignments. Documentation of excellent implementation ability is required. Documentation requirement: A list of the most important deliveries or provided services in the last three years for the offered system. The list shall contain a brief description of the assignment, the scope/value of the delivery, date and name of the customer and a short description, telephone no., email address and name of the customer's contact person. The references will be contacted if necessary. See the requirement.
K 06 — Experience from equivalent deliveries/assignments. Documentation of excellent implementation ability is required. Documentation requirement: A list of the most important deliveries or provided services in the last three years for the offered system. The list shall contain a brief description of the assignment, the scope/value of the delivery, date and name of the customer and a short description, telephone no., email address and name of the customer's contact person. The references will be contacted if necessary.