Public procurement notice: Contract Notice
Published: 2025-04-11
Buyer: Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Country: DE
Region: DEA22
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 31000000 | 31100000 | 31154000 | 31400000 | 31422000
Submission deadline: 2025-05-16

Technical requirements: [ Comulsory or facultative grounds for exclusion pursuant to Sections 123 to 126 GWB ] With regard to the grounds for exclusion, the provisions of the self-declaration on the non-existence of grounds for exclusion, which is part of the application documents, apply.
The time-limit for appeal is regulated under Sec. 160 para. 3 GWB. The application is inadmissible if: 1) The applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the contracting entity within 10 calendar days; the deadline  stipulated in Sec. 134 para. 2 remains unaffected; 2) Violations of provisions governing the awarding of public contracts which become apparent from the tender  notice are not notified to the contracting entity by the end of the period specified in the notice for the submission  of a tender or application; 3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the  submission of a tender or application; 4) More than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint. The above sentence does not apply to an application for a declaration of invalidity of the contract pursuant to Sec. 135 para. 1 no. 2 GWB. Sec. 134 para. 1 sentence 2 GWB remains unaffected.
Founded in 1999, Trianel GmbH ("Trianel") is a joint venture of independent municipal utilities based in Aachen. As a Europe-wide municipal utility cooperation, Trianel taps the potential of liberalized energy markets by bundling complementary interests in the municipal environment with the aim of strengthening municipal utilities in their competitiveness and thus their independence. Trianel's shareholders are more than 50 municipal utilities from Germany, Austria, Switzerland and the Netherlands, which together supply around 6 million people with electricity and gas. More than 100 municipal utilities are linked to Trianel via subsidiaries and associated companies as well as partnership agreements. The Trianel Group currently has around 15 subsidiaries and associated companies.  TEP Vesta GmbH & Co. KG and TEP Flora GmbH & Co. KG ("TEP") are project company of Trianel Energieprojekte GmbH & Co. KG and want to implement the battery storage project in Mecklenburg-Pomerania ("Rom I", TEP Vesta) and Brandenburg ("Göhlsdorf II", TEP Flora) from Q1/2026.  TEP Vesta and TEP Flora are looking for suitable suppliers to deliver the core components consisting of battery storage, battery inverter, transformer station and battery management system (BMS). The suppliers are also responsible for commissioning the components they supply.  In addition, long-term service contracts will be awarded, which will include warranty extensions and ensure the performance of the systems.  Following successful application, selected companies will be invited to submit a tender on the basis of a project profile including performance requirements and a term sheet.  The aim of TEP Vesta and TEP Flora is to award the supply and service contract within the next few months so that implementation can begin in Q1/2026, depending on the delivery times.
- Lot 1: Mecklenburg-Pomerania ("Rom I", TEP Vesta)  - Lot 2: Brandenburg ("Göhlsdorf II", TEP Flora)
Only the references (technical and professional ability) are decisive for the assessment of suitability.  The information and evidence listed under TL are used to assess the references. A maximum total of 1,000 points can be achieved here. The proofs PL and WL are not evaluated qualitatively.  The evaluation of technical and professional ability is carried out in a relative comparison of the applicants with each other on the basis of the following scale/grade levels. The maximum number of points achievable is multiplied by the weighting factor (percentage) achieved in each case:  - 100% = very good: Applicant meets the requirements with regard to the suitability criterion to the very highest degree, - 80% = good: Applicant meets the requirements of the suitability criterion to the highest degree, - 60% = fully satisfactory: applicant meets the requirements of the suitability criterion to a high degree, - 40% = satisfactory: applicant satisfactorily fulfills the requirements with regard to the suitability criterion, - 20% = sufficient: the applicant meets the requirements of the suitability criterion to a just sufficient degree.  In the range between 0% and 100%, intermediate grade levels can be formed (10%, 30%, 50%, 70%, 90%) to take into account a tendency towards the higher grade level in each case. An evaluation of a suitability criterion (technical and professional ability) with 20% or less would correspond to a complete non-fulfillment of the respective suitability criterion, which would result in the exclusion of the participation application (knock-out criterion).  These are suitability criteria, not award criteria.  If several bidders achieve the same total score and the number of bidders exceeds the planned number of  bidders to be invited to negotiate, TEP reserves the option to draw lots for the negotiation procedure among the remaining bidders with equal scores.

Eligibility requirements: Only the references (technical and professional ability) are decisive for the assessment of suitability.  The information and evidence listed under TL are used to assess the references. A maximum total of 1,000 points can be achieved here. The proofs PL and WL are not evaluated qualitatively.  The evaluation of technical and professional ability is carried out in a relative comparison of the applicants with each other on the basis of the following scale/grade levels. The maximum number of points achievable is multiplied by the weighting factor (percentage) achieved in each case:  - 100% = very good: Applicant meets the requirements with regard to the suitability criterion to the very highest degree, - 80% = good: Applicant meets the requirements of the suitability criterion to the highest degree, - 60% = fully satisfactory: applicant meets the requirements of the suitability criterion to a high degree, - 40% = satisfactory: applicant satisfactorily fulfills the requirements with regard to the suitability criterion, - 20% = sufficient: the applicant meets the requirements of the suitability criterion to a just sufficient degree.  In the range between 0% and 100%, intermediate grade levels can be formed (10%, 30%, 50%, 70%, 90%) to take into account a tendency towards the higher grade level in each case. An evaluation of a suitability criterion (technical and professional ability) with 20% or less would correspond to a complete non-fulfillment of the respective suitability criterion, which would result in the exclusion of the participation application (knock-out criterion).  These are suitability criteria, not award criteria.  If several bidders achieve the same total score and the number of bidders exceeds the planned number of  bidders to be invited to negotiate, TEP reserves the option to draw lots for the negotiation procedure among the remaining bidders with equal scores.
The documents which the applicant must enclose with its application to participate are listed below. For this purpose, the applicant must use the forms (application documents) provided by TEP. Submitted supporting documents must still be valid; insofar as requirements are made regarding up-to-dateness, the date refers to the date of publication of this notice.  With their request to participate, applicants must submit the following documents:  PL1. Self-declaration regarding exclusion criteria (Sec. 123, 124 GWB). A form  is included in the application documents. PL2. Self-declaration on the company with information on the company name, legal form, registered office, object, management of the company, company structure (e.g. parent companies, group affiliation, branches - organization chart), with presentation of the company and capital relationships of the applicant and, if applicable,  the responsible branch office and query on SME status. A form is included in the application documents. PL3. Self-declaration on the 5th EU package of sanctions ("RUS sanctions"). A form is included in the application documents.  In the case of applicant consortia, the evidence must be provided by each member of the applicant consortium. If an applicant is unable to provide any required evidence for a valid reason, it may demonstrate its ability to perform by submitting other appropriate evidence. TEP reserves the right to request further self-declarations and certificates for applicants selected at the end of the call for competition and any subcontractors upon separate request with the submission of the offer.
WL1. Self-declaration concerning the economic and financial capabilities of the applicant, in particular statement of total turnover of the applicant of the last 3 financial years. The form in the application documents shall be used. WL2. Self-declaration of the annual turnover of the applicant for services comparable with the services put out in this tender (the decisive factor for comparability is turnover for delivery and service for battery storage projects) in the last 3 financial years.  In the case of applicant consortia, the evidence can be provided for the applicant consortium in total. If an applicant is unable to provide any required evidence for a valid reason, it may demonstrate its ability to perform by submitting other appropriate evidence. TEP reserves the right to request further self-declarations and certificates for applicants selected at the end of the call for competition and any subcontractors upon separate request with the submission of the offer.  TEP reserves the right to obtain financial information on the applicant
TL. Experience in the execution of comparable services, evidenced by reference projects (similar projects in connection with delivery and service for battery storage projects in the last maximum of 5 years (self-declarations)). Similiar means a reference project with a minimum capacity of 12 MWh. The reference projects must have been carried out or completed within the last 5 years.  In the case of applicant consortia, corresponding information can be submitted for the applicant consortium as a whole. The references are to be submitted in accordance with the form from the application documents with the information specified therein, in particular including project start and actual operating period.If possible, please submit no more than 5 references and sort them according to their relevance and comparability with the subject of the tender. In individual cases, TEP may request the submission of reference certificates from the reference clients.  Minimum level of standard: The bidder must have contracted for at least two similar reference projects of the same size in Germany, in the European Union or in the United Kingdom, which will be completed by end of 2025. Completed means acceptance of the client. If you apply for both lots, the minimum requirement only needs to be met once.
TEP reserves the right to request candidates or bidders to submit, complete or correct missing, incomplete or incorrect company-related documents, in particular self-declarations, information, certificates or other evidence, or to submit or complete missing or incomplete performance-related documents, in compliance with the principles of transparency and equal treatment.
1. The contractual partner must be a company domiciled in Germany.  2. The contracts are concluded under German law with a place of jurisdiction in Germany.  3. TEP provides a term sheet for the contract, on the basis of which the bidders must draw up a delivery contract.  4. The contractual partner must offer at least a service contract for guaranteed degradation over a period of 15 years and an extension of the product warranties of the main components to 15 years.  5. The further conditions for the execution of the contract and the service contract are contained in the specifications, which will be issued after the conclusion of the competition.
The time-limit for appeal is regulated under Sec. 160 para. 3 GWB. The application is inadmissible if: 1) The applicant became aware of the alleged violation of provisions governing the awarding of public contracts before submitting the appeal and did not object to the contracting entity within 10 calendar days; the deadline  stipulated in Sec. 134 para. 2 remains unaffected; 2) Violations of provisions governing the awarding of public contracts which become apparent from the tender  notice are not notified to the contracting entity by the end of the period specified in the notice for the submission  of a tender or application; 3) violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the  submission of a tender or application; 4) More than 15 calendar days have elapsed from the receipt of notification from the contracting entity that it is unwilling to redress the complaint. The above sentence does not apply to an application for a declaration of invalidity of the contract pursuant to Sec. 135 para. 1 no. 2 GWB. Sec. 134 para. 1 sentence 2 GWB remains unaffected.
TEP is looking for a suitable supplier for the supply of the core components consisting of battery storage, battery inverter, transformer station and battery management system (BMS) and power plant controller in each lot. The supplier in each lot is also responsible for the commissioning of the components it supplies. In addition, a long-term service contract is to be awarded, which includes warranty extensions and is intended to ensure the performance of the system.  LOT 1 - "Rom I"  The following technical details are part of the project:  - Grid connection load 19.25 MW (cos phi = 0.9) - Minimum storage capacity 40 MWh - Minimum apparent power Inv 20 MVA - Voltage level grid connection 20 kV  Cell:   - Deep discharge capability 95% - Minimum number of cycles (1.7 cycles/day) 9,500 - Battery cell certification IEC 62619, IEC 62477, UL 9540A - IP Class IP 56  Battery container:  - Sensors for temperature, smoke and gas detectors - Cooling Liquid-cooled system - Fire Retardant Aerosol Gas Extinguishing System - Explosion Protection pressure plates - Enclosure Fire-resistant/flame-retardant materials - IP Class / Corrosivity Category 55 / C4  LOT 2 - "Göhlsdorf II"  The following technical details are part of the project:  - Grid connection load 15 MW (cos phi = 1) - Minimum storage capacity 36 MWh - Minimum apparent power Inv 17 MVA - Voltage level grid connection 20 kV  Cell:   - Deep discharge capability 95% - Minimum number of cycles (1.7 cycles/day) 9,500 - Battery cell certification IEC 62619, IEC 62477, UL 9540A - IP Class IP 56  Battery container:  - Sensors for temperature, smoke and gas detectors - Cooling Liquid-cooled system - Fire Retardant Aerosol Gas Extinguishing System - Explosion Protection pressure plates - Enclosure Fire-resistant/flame-retardant materials - IP Class / Corrosivity Category 55 / C4  Further information can be found in the procurement documents that will be issued after the conclusion of the participation competition.
- Lot 1: Mecklenburg-Pomerania ("Rom I", TEP Vesta)  - Lot 2: Brandenburg ("Göhlsdorf II", TEP Flora)
- Start of construction: Q1/2026 - Delivery of storage containers no later than: March 2026 - Delivery of inverters no later than: March 2026 - Delivery of transformers no later than: March 2026 - Delivery BMS no later than: March 2026 - Commissioning: April 2026  The project plan will be the subject of the negotiation procedure.

Winner: Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)