Public procurement notice: Contract Notice
Published: 2018-12-05
Buyer: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 50600000
Estimated value:  GBP
Submission deadline: 2019-01-07
Award criteria: The most economic tender

Technical requirements: Repair and maintenance services of security and defence materials. The requirement is to provide support and maintenance for the Multi-Purpose Decontamination System (MPDS) system. The MPDS is a vehicle mounted capability that is used to decontaminate vehicles and other equipment that may have been exposed to CBR agents in an operational environment.
The MPDS is a vehicle mounted capability that is used to decontaminate vehicles and other equipment that may have been exposed to CBR agents in an operational environment.
The first part a tank, water heater and pump system that is contained on a Flat Rack bed and transported on Foden DROPS (Demountable Rack Offload and Pick up System).
The second part an applicator gun (Sanijet Lance that uses proprietary product, namely, BX24 decontaminant and BX30 training solution).
The selected contractor will be a prime contractor responsible for the maintenance and support of the existing MPDS system via a subcontracting arrangement with several Original Equipment Manufacturers (OEMs). In order to complete the requirement tenderers will need to be able to demonstrate that they can secure a commercial agreement with the OEMs by contract award. The selected Contractor shall manage the procurement and storage of spares, and conduct repairs and maintenance activities, the maximum turnaround time for repairs shall not exceed 30 working days. It should be noted that the Authority requires all parts that are supplied for repair to be parts supplied by the OEMs. The contractor will be required to support a fleet of 17 Flatrack tanks, 104 MPDS pumps and 30 Sanijet Lances. It is envisaged that up to 50 % of the fleet will require repair annually.
The selected Contractor shall be required to manage technical support services for the equipment, including but not limited to:
In addition the Authority will require the selected contractor to develop and provide the Authority with a defence systems Approach to Training (DSAT) compliant training plan for the approval of the Authority that allows the Users to conduct Level 1, 2 and 3 service and repairs as well as fault finding and reporting.
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It is required that the preferred contractor is working to the following (or equivalent) standards; AQAP 2110, AQAP 2105 (Quality Plan Standards), DefStan 05-61 Pt9.
The Procurement will follow the Restricted Procedure under Defence and Security Public Contract Regulations (DSPCR) to place a support contract for 5 years.
A Cyber Security Risk Assessment for this requirement has been carried out and returned a risk level of Very Low Risk (REF: RAR-FR3B4SFZ). Potential Suppliers are therefore required to maintain a Cyber Essentials Scheme certification in order to comply.
Potential Providers must meet or exceed an annual turnover of 40 % of the estimated annual contract value, (200 000 GBP) for the last 2 years or provide equivalent evidence of sufficient financial resources to deliver the contract. Parent company and/or other guarantees of performance and financial standing may be required if a potential tenderer fails to meet the minimum standards.
Payment will follow delivery and acceptance by the Authority of the goods, works or services or proof of purchase where formally agreed by the Authority.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
The Authority reserves the right to incorporate a Security Aspects letter into the contract, in addition to other security-related Terms and Conditions. The Authority reserves the right to amend any condition related to security of information to reflect any changes to national law or government policy. If any contract documents are accompanied by a Security Aspects letter, the Authority reserves the right to amend the terms of the Security Aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

Eligibility requirements: (a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. A Financial Health Assessment will also be carried out by SME’s to give a predictive measure which provides an immediate and reliable evaluation of any company's fundamental financial health against the full contract value. The Authority reserves the right not to invite Potential Providers to ITT if they do not achieve a ‘Pass’ on the Financial Health Assessment.
Potential Providers must meet or exceed an annual turnover of 40 % of the estimated annual contract value, (200 000 GBP) for the last two years or provide equivalent evidence of sufficient financial resources to deliver the contract. Parent company and/or other guarantees of performance and financial standing may be required if a potential tenderer fails to meet the minimum standards.
A Financial Health Assessment will also be carried out by SME’s to give a predictive measure which provides an immediate and reliable evaluation of any company's fundamental financial health against the full contract value placed with them. The Authority reserves the right not to invite Potential Providers to ITT if they do not achieve a ‘Pass’ on the Financial Health Assessment.
Any potential Subcontractors must meet or exceed an annual turnover of 40 % of the estimated contract value placed with them for the last 2 years or provide equivalent evidence of sufficient financial resources to deliver the contractor.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (b) a list of works carried out over the past five years together with (unless the Contracting Authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where: (a) that person was not a Contracting Authority, and (b) the certificate referred to in sub-paragraph; (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the Contracting Authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. The PQQ is used to assess which of the interested suppliers in the market have the capability and capacity to deliver the contract and is therefore how the shortlist of suppliers to be invited to tender is selected. Suppliers are asked to provide details of their company’s economic and financial standing, whether they have the technical capability to deliver the requirement as well as the capacity and resource to fulfill the scope of the contract. Suppliers must prove in their responses to technical PQQ questions that they are able to deliver the contract requirements by providing evidence and examples of past performance, thus allowing the technical evaluators to gauge whether they are likely to be able to deliver a suitable solution. To qualify, Potential Providers must pass the Pre-qualification Questionnaire (PQQ), designed to evaluate technical and financial capacity/capability. The PQQ will be evaluated in two stages; stage 1 will consist of pass/fail questions and stage 2 will consist of Project specific questions which will be given a weighted scoring approach and will be scored 0 – 5 (5 being the highest score). A word cap of 500 words has been applied to each Project specific question which will be detailed within the PQQ question criteria. Tenderers should note that additional words will not be counted however, supporting evidence and references will not be included within the word count. When tenderers upload a response to a Project specific question they should make it clear where their response begins and ends whilst also clearly labeling any supporting evidence and references. Any supporting evidence and references that does not have relevance to the 500 word limited response will be excluded for the evaluation and not taken into account for the scoring of that Project specific question. It is required that the preferred contractor is working to the following (or equivalent) standards; AQAP 2110, AQAP 2105 (Quality Plan Standards), DefStan 05-61 Pt9.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability (b) a list of works carried out over the past five years together with (unless the Contracting Authority specifies that the following certificate should be submitted direct to the Contracting Authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where: (a) that person was not a Contracting Authority, and (b) the certificate referred to in sub-paragraph; (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the Contracting Authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the Contracting Authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification. The PQQ is used to assess which of the interested suppliers in the market have the capability and capacity to deliver the contract and is therefore how the shortlist of suppliers to be invited to tender is selected. Suppliers are asked to provide details of their company’s economic and financial standing, whether they have the technical capability to deliver the requirement as well as the capacity and resource to fulfill the scope of the contract. Suppliers must prove in their responses to technical PQQ questions that they are able to deliver the contract requirements by providing evidence and examples of past performance, thus allowing the technical evaluators to gauge whether they are likely to be able to deliver a suitable solution. To qualify, Potential Providers must pass the Pre-qualification Questionnaire (PQQ), designed to evaluate technical and financial capacity/capability. The PQQ will be evaluated in two stages; stage 1 will consist of pass/fail questions and stage 2 will consist of Project specific questions which will be given a weighted scoring approach and will be scored 0 – 5 (5 being the highest score). A word cap of 500 words has been applied to each Project specific question which will be detailed within the PQQ question criteria. Tenderers should note that additional words will not be counted however, supporting evidence and references will not be included within the word count. When tenderers upload a response to a Project specific question they should make it clear where their response begins and ends whilst also clearly labeling any supporting evidence and references. Any supporting evidence and references that does not have relevance to the 500 word limited response will be excluded for the evaluation and not taken into account for the scoring of that Project specific question.
It is required that the preferred contractor is working to the following (or equivalent) standards; AQAP 2110, AQAP 2105 (Quality Plan Standards), DefStan 05-61 Pt9.
Potential Providers who are given a “Fail” against any PQQ question or score 0 or 1 against any of the Project questions will result in an automatic exclusion from being invited to Tender.