Public procurement notice: Contract Notice
Published: 2016-04-29
Buyer: Hertfordshire County Council
Country: UK
Region: Hertfordshire
Contract type: Services
Procedure: Open procedure
CPV classification: 34924000 | 34993100 | 44113900 | 45233139 | 45233141: Road-maintenance work
Estimated value: 1400000 GBP
Submission deadline: 2016-06-27
Award criteria: The most economic tender

Technical requirements: The Employer wishes to appoint a Contractor to carry out inspection and maintenance services in relation to mechanical and electrical equipment at the A505 Weston Hills Tunnel, Baldock. The Contract may also include the carrying out of refurbishment or upgrade work to the existing systems, but any such work is at the Employer's discretion and not guaranteed.
The Employer wishes to appoint a Contractor under the NEC3 Term Service Contract (as amended) for an initial period of 3 years, extendable to a maximum of 8 years by way of annual or 2 year extensions. Both the decision to extend and the length of such extension shall be at the Employer's sole discretion.
The Employer is seeking tenders from experienced organisations interested in pro-actively working with the Employer to support the Employer's asset management strategy in relation to the Weston Hills Tunnel.
Tenderers should note that the Weston Hills Tunnel is not subject to the Road Tunnel Safety Regulations 2007 however, the Employer intends that the Services should be delivered within the spirit of that legislation.
This procurement process is an open process, if you wish to be considered you must complete and submit a completed ITT by the closing date and time. Submissions cannot be uploaded after the closing date/time.
To be considered as a Tenderer you must submit a fully completed Response Document by the deadline of 12:00 on Friday, 27.6.2016.
The estimated total value of the Contract is between 1 400 000 GBP and 3 000 000 GBP and is for the core Contract period inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual Contract value will be approximately between 185 000 GBP and 375 000 GBP. The Contract will be awarded for a core period of 3 years, with the option to extend the Contract up to 5 further years. Please note that the Contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
Please Note: Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.
This is a 1 stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the closing date and time. Tenders cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email support@in-tend.com or telephone +44 (0)114 407 0065 for any website / technical questions. Monday to Friday, 8:30-17:30.
The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council's requirements and remain financially viable to perform the Contract.

Eligibility requirements: Please refer to the invitation to tender documents. Please refer to the invitation to tender documents. Please refer to the invitation to tender documents. Please refer to the invitation to tender documents. Please refer to the invitation to tender documents.
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Please refer to the invitation to tender documents.