Public procurement notice: Contract Notice
Published: 2016-07-22
Buyer: Forsvarets logistikkorganisasjon (FLO) [The Norwegian Defence Logistics Organisation NDLO]
Country: NO
Region: NORGE
Contract type: Supplies
Procedure: Open procedure
CPV classification: 31521300 | 31521320 | 31521330
Estimated value: 5000000 NOK
Submission deadline: 2016-09-01
Award criteria: The most economic tender

Technical requirements: The objective of this procurement is to cover the Buyer's need for head torches, primarily for use in the field.
The Buyer anticipates that the total value of the delivery will be between approx. 5 000 000 NOK and 7 700 000 NOK excluding VAT. distributed over a four year period. NB: that the value/scope is difficult to determine as this may vary i.a. in regard to the Buyer's activity and decisions. The given volumes and turnover are the Buyer's best estimate. Entering into framework agreement does not involve any purchasing obligation for the Buyer, or that the Tenderer has requirements on a determined volume or delivery in general. The specific output is dependant on need during the contractual period. Although, the first delivery of head torches will be 7 500 units.
Duration of the framework agreement is two years from contact date. The buyer reserves the right to a unilateral option to extend the contract once or several times up until 24 months on verbatim terms, for a total maximum of 4 years.
Roughly estimated the scope is between 4 000 and 8 000 head torches per year. The number can change both up and down, especially if The Norwegian Armed Forces decides that the soldier shall receive the head torches to keep and own instead of handing them back after service (as is done currently).
The Norwegian Armed Forces are not bound by a number of call-offs on head torches except for the first delivery of 7 500 head torches.
Tax certificates not older than 6 months from the deadline for receipt of tenders. Tax certificates are defined as:
Foreign Tenderers must submit equivalent certificates from their own country demonstrating that they have their tax and duty payments in order. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.
Foreign tenderers: Confirmation that the Tenderer is registered in a trade register or company register in accordance with the law in the country where the Tenderer is established.
The tenderer shall have the necessary organisation, management and capacity to fulfil the framework agreement.
If there are any collaborative constellations and use of sub-providers, the tenderer must attach information containing:
With use of sub-contractors a written commitment statement must be enclosed from each individual sub-contractor stating positive affirmation that they will make their resources available during the contractual period.
The Buyer requires that the Tenderer delivers a credit rating from a certified credit rating institution, not older than three months. Furthermore, the tenderer shall deliver Annual Financial Statements including notes with the boards and auditor's reports from the last two (2) years.
The Buyer reserves the right to request/gather further information in order to verify that the tenderer has sufficient financial strength. The tenderer must be prepared to allow the Buyer's regulatory body to undertake a financial analysis of the Tenderer's ability to fulfil the framework agreement.

Eligibility requirements: Requirement 1: The tenderer shall have an orderly system in relation to payment of taxes and VAT. For work to be performed in Norway, the supplier must have a well-functioning HSE system. Documentation Requirement 1: Tax certificates not older than 6 months from the deadline for receipt of tenders. Tax certificates are defined as: For Norwegian Tenderers: A certificate from the Directorate of taxes (RF-1316), issued by the Tax administration for: — VAT, tax and employer contribution. For Foreign Tenderers: Foreign Tenderers must submit equivalent certificates from their own country demonstrating that they have their tax and duty payments in order. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance. Requirement 2: For work to be performed in Norway, the supplier must have a well-functioning HSE system. Qualification Requirements 2: HSE self-declaration in Part 1 Annex B should be completed. Requirement 3: The tenderer shall document that the enterprise is legally established. DOcumentation Requirement 3: Norwegian Tenderers — Business Registration Certificate. Foreign tenderers: Confirmation that the Tenderer is registered in a trade register or company register in accordance with the law in the country where the Tenderer is established. Requirement 4: The tenderer shall have the necessary organisation, management and capacity to fulfil the framework agreement. Qualification Requirements 4: Own company: A brief, overall description of the company shall be given. Collaborative partners/sub providers: If there are any collaborative constellations and use of sub-providers, the tenderer must attach information containing: Name and address, organisation number, scope and responsibility and role in the relationship. With use of sub-contractors a written commitment statement must be enclosed from each individual sub-contractor stating positive affirmation that they will make their resources available during the contractual period. Requirement 1: The tenderer shall have sufficient financial strength to implement the the framework agreement. Qualification Requirements 1: The Buyer requires that the Tenderer delivers a credit rating from a certified credit rating institution, not older than three months. Furthermore, the tenderer shall deliver Annual Financial Statements including notes with the boards and auditor's reports from the last two (2) years. The Buyer reserves the right to request/gather further information in order to verify that the tenderer has sufficient financial strength. The tenderer must be prepared to allow the Buyer's regulatory body to undertake a financial analysis of the Tenderer's ability to fulfil the framework agreement.
Requirement 1: The tenderer shall have sufficient financial strength to implement the the framework agreement. Qualification Requirements 1: The Buyer requires that the Tenderer delivers a credit rating from a certified credit rating institution, not older than three months. Furthermore, the tenderer shall deliver Annual Financial Statements including notes with the boards and auditor's reports from the last two (2) years. The Buyer reserves the right to request/gather further information in order to verify that the tenderer has sufficient financial strength. The tenderer must be prepared to allow the Buyer's regulatory body to undertake a financial analysis of the Tenderer's ability to fulfil the framework agreement.