Public procurement notice: Contract Notice
Published: 2025-05-05
Buyer: DSB
Country: DK
Region: DK012
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72200000 | 72220000: Systems and technical consultancy services | 72221000: Business analysis consultancy services | 72224000: Project management consultancy services | 72226000: System software acceptance testing services
Estimated value: 800000000 DKK
Submission deadline: 2025-06-02
Award criteria: price, quality

Technical requirements: According to section 137, subsection 1 of the Public Procurement Act
Has the economic operator itself or a person belonging to the economic operator's administrative, management, or supervisory body or having the authority to represent, control, or make decisions therein, been convicted of bribery by a final judgment rendered within the last five years, or where an exclusion period directly set in the judgment still applies? As defined in Article 3 of the Convention on the fight against bribery involving officials of the European Communities or officials of Member States of the European Union (OJ C 195 of 25.6.1997, p. 1), and in Article 2, paragraph 1, of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating bribery in the private sector (OJ L 192 of 31.7.2003, p. 54). This exclusion ground also includes bribery as defined in the national law applicable to the contracting authority (the contracting entity) or the economic operator.
Has the economic operator itself or a person belonging to the economic operator's administrative, management, or supervisory body or having the authority to represent, control, or make decisions therein, been convicted of participation in a criminal organization by a final judgment rendered within the last five years, or where an exclusion period directly set in the judgment still applies? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on combating organized crime (OJ L 300 of 11.11.2008, p. 42).
Has the economic operator itself or a person belonging to the economic operator's administrative, management, or supervisory body or having the authority to represent, control, or make decisions therein, been convicted of money laundering or terrorist financing by a final judgment rendered within the last five years, or where an exclusion period directly set in the judgment still applies? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309 of 25.11.2005, p. 15).
Has the economic operator itself or a person belonging to the economic operator's administrative, management, or supervisory body or having the authority to represent, control, or make decisions therein, been convicted of fraud by a final judgment rendered within the last five years, or where an exclusion period directly set in the judgment still applies? As referred to in Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316 of 27.11.1995, p. 48).

Eligibility requirements: The economic operator's total revenue for the number of financial years requested in the relevant notice, in the tender documents, or in the ESPD, is as follows: Applicant's total annual revenue in the three most recent available financial years. As a minimum requirement, a total annual revenue of at least DKK 100 million each year in the three most recent available annual reports/financial statements is required. If the applicant relies on the capacity of other entities, the revenue is calculated as the applicant's and these other entities' total revenue in each of the three most recent available annual reports/financial statements. In the case of a consortium, the revenue is calculated as the companies' total revenue in each of the three most recent available annual reports/financial statements. The information is provided in ESPD section IV.B
With regard to the financial ratios (such as the ratio between assets and liabilities) listed in the relevant notice, in the tender documents, or in the ESPD, the economic operator declares that the actual values for the requested ratios are as follows: Applicant's solvency ratio in the three most recent available financial years. As a minimum requirement, an average solvency ratio of at least 10% is required within the last 3 financial years. The solvency ratio is calculated as (total equity/total assets) x 100 = solvency ratio within the last 3 financial years. If the applicant relies on the capacity of other entities, the solvency ratio is calculated as the applicant's and these other entities' total equity in relation to their total assets, calculated as a percentage within the last 3 financial years. In the case of a consortium, the solvency ratio is calculated as the companies' total equity in relation to their total assets, calculated as a percentage and as an average of the last 3 financial years. The information is provided in ESPD section IV.B "Financial ratios." The applicant is requested to clearly state "solvency ratio" in the response. If the applicant relies on the economic and financial capacity of other entities, the contracting authority requires that the applicant and the respective entities be jointly and severally liable for the execution of the contract. The ESPD serves as preliminary proof that the applicant meets the minimum suitability requirements in relation to economic and financial capacity.
The applicant must submit the European Single Procurement Document (hereinafter ESPD) indicating the following information: Applicant's EBIT margin in the three most recent available financial years. As a minimum requirement, an average EBIT margin, calculated as (EBIT/Revenue) * 100, of at least 1,5% within the last 3 financial years is required. The average EBIT margin is calculated as the average of the EBIT margin for the last 3 financial years. If the applicant relies on the capacity of other entities, the EBIT margin is calculated as the applicant's and these other entities' total EBIT in relation to their total revenue, calculated as a percentage within the last 3 financial years. In the case of a consortium, the EBIT margin is calculated in a similar manner, i.e., the consortium's total EBIT in relation to their total revenue, calculated as a percentage and as an average of the last 3 financial years. The information is provided in ESPD section IV.B "Financial ratios." The applicant is requested to clearly state "EBIT margin" in the response. If the applicant relies on the economic and financial capacity of other entities, the contracting authority requires that the applicant and the respective entities be jointly and severally liable for the execution of the contract. The ESPD serves as preliminary proof that the applicant meets the minimum suitability requirements in relation to economic and financial capacity.
Ikke anvendt
The applicant must submit the ESPD with the following information:
Minimum requirements for the required level: 
As a minimum requirement the applicant must submit one (1) reference documenting experience with the delivery of the services covered by this tender, the reference must have a value corresponding to an annual turnover 100 million DKK excluding VAT


Selection criteria
If DSB receives 5 or fewer applications that meet the above minimum requirements for economic and financial capacity, all 5 applicants will be prequalified without selection. If DSB receives 5 applications or more, selection will be made based on the applicant's references as described below.

For selection purposes, the applicant can provide up to 3 most significant comparable references that the applicant has performed in the last 3 years. In the selection process, DSB will put emphasize on:

- consultancy type (SAP resources, IT Architects,  IT Project Managers and IT developers) and number of consultants (the higher the number of consultants covered by the reference the better the assessment) compared to the consultancy types requested by DSB in this tender.
- The economic scope of the contract for the delivered serviced, the higher the turnover, the greater positive significance in the assessment
- References for customers who use single sourcings of the consultants in scope of this framework agreement
- References for customers that are comparable in size and complexity to DSB.


Only references related to services that have been completed at the time of application will be considered in the assessment of which applicants have documented the most relevant deliveries, see above regarding selection criteria/limitation of candidates. If it is an ongoing task, only the part of the services that have already been completed at the time of application will be included in the assessment of the reference.

Each reference should contain a brief description of the service performed. The description of the service should include a clear description of which of the listed services the delivery related to, as well as the applicant's role(s) in the execution of the service. Furthermore, the reference should include the economic value of the delivery (amount), date of the delivery, and name of the customer (recipient).

When indicating the date of the delivery, the applicant should specify the start and end date of the delivery. If this is not possible, e.g., because the tasks are performed continuously under a framework agreement, the applicant should indicate in the description of the delivery how the date is specified.

A maximum of 3 references can be provided, regardless of whether the applicant is a single company, relies on the technical capacity of other entities, or is a consortium.

If the applicant relies on the professional qualifications or professional experience of other entities regarding the execution of specific parts of the services covered by the contract, see the description under "Subject" and "Description of the tender," the specific parts of the services under the contract must be performed by the entity on which the applicant relies.

The ESPD serves as preliminary evidence of how the applicant meets the selection criterion.

Before the award decision, the tenderer to whom the contracting authority intends to award the contract must provide documentation that the information in the ESPD is correct.

The applicant will not be required to provide additional documentation for technical and professional capacity. However, the contracting authority reserves the right to contact the applicant or the customer specified in the reference to verify the information about the reference, including the times specified for the reference.
The contract incorporates considerations of social responsibility as formulated in the conventions underlying the principles of the UN Global Compact and as formulated in the OECD Guidelines for Multinational Enterprises, to the relevant extent. Additionally, contractual requirements are set in accordance with ILO Convention 94 on labor clauses in public contracts and Circular no. 9471 of June 30, 2014.
Evaluation of the sub criterion “Price” is based on the total evaluation-technical price cf. Annex B2 – Rates. The calculation is based on Annex B2 – Rates in accordance with the charges offered by the tenderer.

The total evaluation-technical price is based on the Total Cost of the Consultants defined in the material.

Winner: Mercell Holding ASA