Public procurement notice: Contract Notice
Published: 2025-08-14
Buyer: Nittedal kommune
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 35125200: Time-recording system | 48000000 | 48330000 | 48332000 | 48450000
Submission deadline: 2025-09-15
Award criteria: price, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers shall have their tax, payroll tax and VAT payments in order.

Documentation requirement:
Tax certificate not older than six months calculated from the tender deadline. Tax certificate means: 
Norwegian tenderers: 
• Tax and VAT certificate issued by the tax office via Altinn.
Foreign tenderers:
• Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue such certificates, the tenderer shall submit a statement which states that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's Financial Director/ person responsible for Finance.
The tenderer shall be a legally established company.

Documentation requirement:
Norwegian tenderers: 
•Registration. Norwegian tenderers will obtain a Customer company registration certificate from the Brønnøysund Register Centre. The Norwegian tenderers shall therefore not enclose a company registration certificate.
Foreign tenderers:
• Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
The tenderer shall have the financial strength to be able to fulfil the contract.

Documentation requirement:
The tenderer's Annual Financial Statements including notes with the Board's and auditor's reports from 2024, 2023 and 2022.
The Customer reserves the right to carry out a credit assessment from Experian or equivalent.
The financial strength will be assessed in relation to turnover, operating degree, solidity and liquidity.
Tenderers shall have a documented quality management system. 

Documentation requirement:
A description of the tenderer's quality assurance methods.
If a tenderer is certified in accordance with ISO 9001 or equivalent quality assurance certifications, it is sufficient to enclose a copy of a valid certificate.
Tenderers shall have a documented environmental management system.

Documentation requirement:
A description of the tenderer's environment system.
If a tenderer is certified by a public certification body (EMAS, Miljøfyrtårn, ISO 14001, or other recognised environmental management system/standard), it is sufficient to enclose a copy of a valid certificate.
Tenderers shall have a documented and implemented information security management system.
The management system shall cover all organisation units and processes included in the delivery.

Documentation requirement:
If the tenderer's information security management system is not certified, the tenderer shall document that the management system is equivalent to a recognised standard with a brief description of the system, as well as how the system is implemented and managed in the company. 
If a tenderer is certified in accordance with ISO 27001 or equivalent certified standard for information security from an accredited certification body, it is sufficient to enclose a copy of a valid certificate.
Tenderers shall have experience from relevant and comparable references. 

Relevant and comparable references means the delivery of an equivalent system with an equivalent estimated number of users. At least one of the reference projects must be from the public sector.

By equivalent system we mean a system for rota and working hours registration with the same functions as Nittedal municipality ́s need, which is in Annex 3 - Reference Descriptions.

It is sufficient that the references together see to the requirements for relevance and comparability, including functions.

Documentation requirement:
Description of up to three of the tenderer's most relevant and comparable assignments from the last three years.
Tenderers shall document fulfilment by filling in annex 3 - Reference descriptions.
In accordance with the procurement regulations.
The price will be evaluated based on the total price that the tenderer has offered in Annex 6b Price Form.
The customer will conduct an overall evaluation of how the tenderer ́s system and delivery meets Nittedal municipality ́s organisation, needs and requirements as described in Annex 1a and Annex 1b. 
The tenderer ́s answers will be distributed in the following Annex, which together will form the basis for the evaluation of this criteria:
• Annex 2a 
• Annex 2b
• Annex 3
• Annex 4