Public procurement notice: Contract Notice
Published: 2025-11-25
Buyer: Oslobygg Kf
Country: NO
Region: NO081
Contract type: Services
Procedure: Open procedure
CPV classification: 35110000: Fire-fighting and safety equipment | 35111000: Fire-fighting equipment | 35111200 | 35111300 | 35111320
Estimated value: 18000000 NOK
Submission deadline: 2026-01-02
Award criteria: price, quality

Technical requirements: Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers in such a situation is obligatory in accordance with the current national law with no exceptions, when the tenderer is still able to carry out the contract.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on combating organised crime (EUT L 300 of 11.11.2008, p. 42).
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: The tenderer shall be a legally established company.
                Documentation requirements:
                Norwegian companies: Company Registration Certificate

Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
The company shall be certified in accordance with the Council for the maintenance of fire extinguishing material with a green competence certificate.
                Documentation requirements:
                Proof of approval
Tenderers are required to have implemented environmental management measures that ensure that the tenderer is suitable to fulfil the contract ́s environmental provisions.

This means that the tenderer has methods for working actively and systematically to reduce negative environmental impact from activities connected to the execution of this contract.
                Documentation requirements:
                A description of the tenderer's environmental management measures. If a tenderer has certificates from independent bodies that document the environmental management system, they can be presented as documentation.

Refer to the EU Scheme for Environmental Management and Environmental Audit (EMAS), other recognised environmental management systems in Regulation (EF) no. 1221/2009 article 45, or equivalent, and other environmental management standards based on relevant European or international standards from accredited bodies such as ISO 14001 or equivalent.
Tenderers shall have a relevant quality assurance system for the content of the contract.
                Documentation requirements:
                A description of the tenderer's quality assurance methods.

Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
The tenderer must have the financial capacity to carry out the contract.
                Documentation requirements:
                The contracting authority will obtain a credit rating and report, which is based on the last known accounting figures.

The contracting authority reserves the right to obtain annual accounts or other documentation if this is necessary to evaluate the requirement.

Tenderers can submit all documentation that they believe is relevant for assessing their financial capacity.

If the tenderer has a justifiable reason (e.g. a recently started company) for not submitting the documentation required by the Contracting Authority, he can document his economic and financial capacity with any other document that the Contracting Authority deems suitable.
Tenderers shall have good experience from comparable contracts. This means a framework agreement or other ongoing contract for manual extinguishing equipment of a comparable extent and complexity.
                Documentation requirements:
                Short description of the most important deliveries in the last three years. The references shall include a description of the assignment ́s content. state the scope, duration, contract value, date of delivery, name of the contracting authority, number of buildings in the portfolio, as well as a gender neutral preferred for verification.
Tenderers must have sufficient capacity to fulfil the contract.
                Documentation requirements:
                This is to be documented by a description of the tenderer's average annual workforce in the last three years.
Assignment comprehension
The contracting authority has identified the most important climate drivers in this contract, which is the transport, and replacement of existing materials for new. It is considered that fire extinguishing equipment can be reused as long as it complies with Norwegian standards with correct maintenance. Furthermore, the market is considered mature to set requirements for emission free transport. Experience points out that it is established to be able to carry out the transport with, among other things, electric cars. This means that there is clearly a higher share that will use environmentally friendly transport through requirements than if it should have been competed through the award criteria, as what can be competed on is something that market surveys already show the suppliers have invested in.

The requirements set in the requirement specification reduce the most significant climate and environmental impact and are in the upper layer of what the market can deliver. If the requirements for transport and systems are altered to award criteria, it is likely that systems with greater climate and environmental impact will be used. Consideration is made that it gives a clearly better climate and environmental effect to include requirements in the requirement specifications than the award criteria. (Criteria are in their character relative, while the requirements are absolute. Thus, setting requirements will be the only way to ensure that a given climate and environmental consideration is achieved, provided that the market can deliver.) This is to be carried out by presenting a referral from the requirement specifications to the relevant provisions in the contract. We find on the above mentioned basis that it clearly gives a better environmental effect to set environmental requirements in the requirement specifications, than to use the environment as an award criterion.

The environment will therefore not be set as the award criteria in this competition.
PURPOSE AND SCOPE

The service shall cover Oslobygg ́s need for annual, periodic inspections. Maintenance and service of manual extinguishing equipment, as well as the procurement and replacement of manual extinguishing equipment.

The framework agreement ́s main area is inspections and service, but it also includes the delivery of new extinguishing equipment when the existing equipment must be replaced, or there is a need for further equipment. The framework agreement shall ensure that Oslobygg ́s manual fire extinguishing equipment is controlled and maintained and involves improvements/installation of hand extinguishers and fire hoses, destruction of hand extinguishers/waste handling, control/set up of plough signs and all work operations that are necessary for the equipment to function as intended.

Oslobygg has approx. 2,800,000 m2 property and has new projects in its portfolio. There are currently hand extinguishers and fire hoses in more than 714 properties and 1,119 buildings. Attached is an overview of the estimated number of extinguishing equipment for each property/building, annex 7. Our properties have more than 4,530 fire hoses and 5,690 hand extinguishers. The overview is not exhaustive and it must be taken into account that there can be equipment and properties that are not in the overview.

The contracting authority draws attention to the fact that the estimated value is based on historical data and the expected future need. The estimate is only a guideline and is without obligation for the Contracting Authority.

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