Public procurement notice: Contract Notice
Published: 2023-05-30
Buyer: Bergen kommune - Innkjøp konsern
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48100000 | 48420000 | 48614000 | 72000000
Submission deadline: 2023-06-30
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Bergen municipality will procure an ICT system that covers the need for management, operation and maintenance of roads and associated road objects. Such a professional system for roads must contribute to streamlining and increasing the quality of the related services in this service area.
The ICT system will become part of a comprehensive Asset Management system in Bergen municipality through integration and data exchange.
The contract concerns a professional system for roads delivered as a service over the internet ("as a service" deliveries).
Bergen municipality, c/o the Agency for Climate, Environment and Urban Development, is the contracting authority for the procurement. The contest is being managed by the Procurement group. When the system is established, the Agency for Climate will be the owner of the contract and system.
The professional system for roads will be a group system in Bergen municipality and will be able to be used by the agencies and departments that at any given time have work processes that are related to this service area.
The contract period is 3 years from the date the contract is signed. The contract will then be automatically renewed for 1 year at a time.
The agreement is valid until it is terminated by one of the parties in accordance with the contract provisions on duration and termination.
Experience with the delivery of an equivalent system to contracting authorities with similar needs to Bergen municipality.
If more than the required number of tenderers fulfil the minimum qualification requirements, the contracting authority will rank the tenderers based on their responses to the qualification requirement "For services only" - Experience from similar assignments".
Bergen municipality would like to invite the five (5) best ranked tenderers to submit tenders in the contest.
Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will control the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.
Tenderers must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. All the received and any obtained information will form the basis for an overall assessment of whether the qualification requirement is fulfilled. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from DIFI's eBevis, Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and can obtain further information from the Brønnøysund Register Centre. Foreign tenderers: The contracting authority will check the tenderers' financial situation from Creditsafe (https://www.creditsafe.com). If the tenderer is not registered in Creditsafe, they submit the company's two most recent auditor-approved annual accounts upon request. If the information from the sources is not correct, or if supplementary information is required to highlight the company´s economic and financial situation, this can be submitted.
Tenderers must have substantial and relevant experience. The experience must be from assignments of an equivalent complexity as the services requested in this contest. If the tenderer has carried out the assignment with support from subcontractors, it must be clear what the tenderer's responsibility has been in the project. References can be checked by direct contact and by obtaining relevant information for any verification of the compliance of the qualification requirement. It is, however, the tenderer´s responsibility to document relevance through the description. The references must be from the three most important and relevant assignments and include the establishment of the service and the operation / management. The reference assignments must be for the last three years and must contain a description of the scope (number of hours/man-years), the delivery time, results, where the delivery was performed (on-site, off-site), an overall description of the delivery and responsibility/role/type in delivery. Documentation requirement: Relevant experience is to be documented by stating a minimum of three (3) and a maximum of four (4) reference projects from the last three (3) years. The reference projects are to be entered directly in the Mercell system. Only the first four projects will be assessed if more than four reference projects are listed.
Tenderers must have systems and procedures that can help ensure that the delivery supports the contracting authority's efforts to safeguard climate and environmental considerations in its own organisation.

Eligibility requirements: Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will control the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.