Public procurement notice: Contract Notice
Published: 2017-09-12
Buyer: The Association of North East Councils Limited trading as the North East Procurement Organisation
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34115200 | 34120000: Motor vehicles for transport of persons | 34130000: Motor vehicles for transport of goods | 34139000 | 34140000: Heavy-duty motor vehicles
Estimated value: 220000000 GBP
Submission deadline: 2017-10-09
Award criteria: The most economic tender

Technical requirements: The Association of North East Councils Limited trading as the North East Procurement Organisation invites tenders for organisations to participate in a 48 month Agreement for the supply of Heavy Goods Vehicles (HGVs), including converted/unconverted chassis on a purchase or lease basis. The Agreement will be used by NEPO, and may also be used by all Local Authorities and other contracting authorities located in the United Kingdom.
The Agreement is available to all current and future members of The Procurement Partnership Limited's (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/
The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available here https://www.nepo.org/about and a full list of associate members is available here https://www.nepo.org/associate-membership/list
Lot 1: Vehicle Chassis 12.5 t — 44 t including spare parts and maintenance contracts. Chassis supplied to be both converted and unconverted operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuels. This Lot is for the purchase of either unconverted chassis or converted chassis from the Original Equipment Manufacturer (OEM), who can supply direct, or via any of their franchise dealerships.
Chassis to be supplied under this Lot include day and sleeper cabs of various wheelbases that are acceptable for conversion with body types including but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, and any other body type an Eligible Body may require. The Lot will also include the options to offer spare parts and maintenance contract services.
If a converted vehicle is required under this Lot, the converter may either be nominated by the Eligible Body or the OEM will use their preferred converter. For clarity, purchases from this Lot will be made from OEMs of chassis (unconverted/converted) that have been appointed to the framework in this Lot.
Within Lot 1, Eligible Bodies can nominate their preferred converter(s) for use by the successful OEM manufacturers/franchise dealer when supplying converted vehicle chassis. In these circumstances, the OEM manufacturer or OEM nominated franchise dealership is liable for the vehicle(s) ordered until delivered and signed for by the Eligible Body. For clarity, for all purchases made within Lot 1 the invoice and contractual relationship remains between the Eligible Body and the successful OEM manufacturer or the OEM nominated franchise dealership.
Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot 2: Vehicle Conversions up to 44 t. This Lot is for the purchase of converted chassis from the converters appointed to the framework. Eligible Bodies can if they choose to, nominate a preferred chassis for conversion. Alternatively, where the Eligible Body owns an existing chassis, they can pay for the body only for the purpose of mounting on an existing chassis. Converters can make available for sale ex-demonstration vehicles to Eligible Bodies within this Lot.
Body type conversions to include but not limited to: tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, and any other body type an Eligible Bodies may require. The Lot will also include the options to offer spare parts and maintenance contract services.
Within Lot 2, Eligible Bodies can nominate their preferred chassis for use by the successful vehicle converter when supplying body type conversions. In these circumstances, the vehicle converter is liable for the vehicle(s) ordered until delivered and signed for by the Eligible Body. For clarity, for all purchases made within Lot 2 the invoice and contractual relationship remains between the Eligible Body and the successful vehicle converter.
Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot 3: Contract Hire of Heavy Goods Vehicles and includes for vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuel. Types of HGVs to be hired includes, but is not limited to the full range of vehicle categories and sizes covered in Lots 1 and 2 but also any other heavy goods, specialist and municipal vehicles exceeding 12.5 t.
Within Lot 3 Eligible Bodies can nominate through mini-competition their preferred ancillary service providers, including maintenance provision. Vehicles hired under Lot 3 may require extras to be fitted to the vehicles, including, tracking devices, Bluetooth kits, tool boxes and livery. These will be identified through mini-competitions and may result in some marks/holes upon the vehicles dependent on the nature of the extras to be fitted by the Eligible Body.
Vehicle types and associated services that may not be easily identifiable as part of this tender document can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Eligibility requirements: As stated in the procurement documents.

Award value: 220000000