Public procurement notice: Contract Notice
Published: 2016-10-19
Buyer: Basingstoke and Deane Borough Council
Country: UK
Region: Hampshire and Isle of Wight
Contract type: Services
Procedure: Open procedure
CPV classification: 50110000 | 50112000: Repair and maintenance services of cars | 50114000: Repair and maintenance services of trucks | 50118100 | 50118200
Submission deadline: 2016-11-17
Award criteria: The most economic tender

Technical requirements: Basingstoke and Deane Borough Council is seeking to appoint a garage to provide vehicle servicing, repair and maintenance and MOT tests for its fleet of 54 commercial vehicles.
The services will comprise regular MOT tests, servicing and inspections of the Council's commercial vehicle fleet, which includes 6 LGV/HGV vehicles that come under the O Licence category, to minimise the time vehicles are off the road and to ensure they meet current safety requirements. Emergency/ad-hoc work, including recovery of vehicles (should the need arise), will also be required. Warranty work should be carried out by the original manufacturer only and all vehicles covered by the manufacturer's warranty must be fitted with genuine parts. The contract period will be 3 years, with an option to extend for a further 2 years.
The initial 36 months contract period may be extended, at the option of the Council, for an additional 2 years.
For more information about this opportunity, please access the ProContract system athttp://sebp.due-north.com. Bidders must lodge their submissions by the time and date specified in IV.2.2 above. BDBC will evaluate tender submissions in accordance with the methodology set out in the procurement documents. BDBC reserves the right not to award any contract(s) (in whole or part), to cancel or amend the procurement process and does not bind itself to accept any tender. BDBC shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs,charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that BDBC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentialityor otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. BDBC shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested BDBC may be forced to disclose such documentation, irrespective of a Bidder's wishes. Please note, it is not sufficient to include astatement of confidentiality encompassing all the information provided in the response.
Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. BDBC is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. BDBC reserves the right to publish details as required pursuant to the Local Government Transparency Code and the PublicContracts Regulations 2015.
In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.