Public procurement notice: Contract Notice
Published: 2018-01-24
Buyer: Swiss Cooperation Office for Southern Africa Embassy of Switzerland in Zimbabwe
Country: ZW
Contract type: Services
Procedure: Open procedure
CPV classification: 98300000
Submission deadline: 2018-03-05
Award criteria: The most economic tender

Technical requirements: SADC Regional Vulnerability Assessment and Analysis Programme: Institutionalisation Service Provision, 2018-2021, Phase 2
SDC seeks the services of a competent organisation or consultancy firm to develop and facilitate the establishment of an institutionalisation and sustainability framework for the RVAA programme within the SADC Secretariat and member states. The mandate will consist of 2 components, i.e. (i) Organisational/management review process, and (ii) Institutionalisation support processes. The organisational/management review process should consist of carrying out a detailed assessment of the effectiveness and efficiency of national vulnerability assessment committees’ current organisational/governance structure and management system(s) in achieving its goals in the context of regional and country evolving needs. This assessment should lead to the development of an action plan and accompaniment of SADC member states to ensure institutional positioning and integration of assessments and analyses in national government work, responsibilities and ownership.
SDC seeks the services of a competent organisation or consultancy firm to develop and facilitate the establishment of an institutionalisation and sustainability framework for the RVAA programme within the SADC Secretariat and member states. The mandate will consist of 2 components, i.e. (i) Organisational/management review process, and (ii) Institutionalisation support processes. The organisational/management review process should consist of carrying out a detailed assessment of the effectiveness and efficiency of national Vulnerability Assessment Committees’ current organisational/governance structure and management system(s) in achieving its goals in the context of regional and country evolving needs. This assessment should lead to the development of an action plan and accompaniment of SADC member states to ensure institutional positioning and integration of assessments and analyses in national government work, responsibilities and ownership.
The bids are not opened publicly. In accordance with FAPP Art. 8 para. 1d, the contracting authority safeguards the confidential character of all information provided by the bidder. The information to be published after the award of the mandate and the information to be disclosed in the framework of the FAPP Art. 23 para. 2 and 3 remain subject to reservation.
Terms of business: General conditions of business (GCB) for project implementation mandates – Version December 2015 These general conditions of business (GCB) shall be deemed accepted by the contractor on submission of the offer.
Basic procedural principles: The Contracting Authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men. If the service is provided abroad, the bidder must ensure at least compliance with the international labour organization’s fundamental conventions in accordance with Annex 2a PPO. The self-declaration form “Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier” has to be signed and is to be submitted with the offer.
Procedures for appeal: The tender proceeds in accordance with Section 3 of the federal ordinance on public procurement (PPO). There is no right of appeal.
Deadline / Remarks: The “Technical Proposal” and “Financial Proposal” shall be submitted in one envelope and shall contain a. one original signed hard copy of the technical and financial proposal labelled “Original” b. 4 signed copies of the Technical and Financial Proposal labelled, “Signed Copy” c. 1 data storage device (e.g. CD, DVD or Memory Stick) of all technical proposal and all financial proposal documents. Language for offers: English.
Remarks (Desired deadline for questions in written form)No information is given by telephone. Any question can be made by 1.2.2018 anonymously in the forum space at www.simap.ch Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 9.2.2018. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the bids.
National reference publication: Simap of 22.1.2018, doc. 1003367 Desired deadline for questions in written form: 1.2.2018.
Conditions for obtaining the tendering documentation: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, confederation, invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation desired.