Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2020-10-16
Buyer: Gloucestershire County Council
Country: UK
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72212213 | 72212215 | 72212451 | 72263000: Software implementation services | 72265000: Software configuration services
Estimated value: 223500 GBP

Technical requirements: Award of a Contract Without Prior Publication of a Call for Competition in the Official Journal of the European Union in the Cases Listed Below
The contracting authority has identified a need to modify the term of its current contract for the supply of third party technical support contract for SAP by extending such term for a period of one year in accordance with Regulation 72(1)(c) of the Public Contracts Regulations 2015 (PCR 2015). The contracting authority’s intention to procure a replacement contract for the supply of third party technical support for SAP by one year. This includes support to HR, payroll, finance, procurement modules employee/manager self service, budget monitoring and forecasting functionality and to provide BASIS support for the SAP landscape services has been frustrated by the occurrence of the Coronavirus Pandemic which has resulted in the diversion of contracting authority resources to urgent operational priorities, consequently preventing it from carrying out the essential technical planning work that is required in order to procure a replacement SAP technical support service in the time available. Although the proposed contract extension fulfils the criteria set out in Regulation 72(1)(c) PCR 2015 for modifying a contract without a new procurement procedure under PCR 2015 being necessary, the contracting authority has published this Voluntary Ex Ante Transparency (VEAT) notice in order to promote transparency
Although a new procurement procedure in accordance with PCR 2015 is not required given that the proposed contract modification could not have been foreseen; does not alter the overall nature of the contract; and will not result in an increase in price which exceeds 50 % of the value of the original contract as prescribed under Regulation 72(1)(c) PCR 2015, this Voluntary Ex Ante Transparency (VEAT) notice has been published to promote transparency and to indicate that the contracting authority intends to extend the term of its current contract for the supply of 3rd party technical support of SAP for one year in order to provide it with an opportunity to carry out the essential technical planning work required in order to procure a replacement contract no later than December 2021
The proposed contract extension fulfils the criteria set out in Regulation 72(1)(c) PCR 2015 for modifying a contract without a new procurement procedure under PCR 2015 being necessary given that the Coronavirus Pandemic has resulted in the diversion of contracting authority resources to other more urgent operational priorities, hence the resources necessary to carry out the essential technical planning work required in order to produce the contracting authority’s support service requirements specification for inclusion in its contract notice for a replacement contract have not been available and will continue to be unavailable for the next 6/9 months. Accordingly, the contracting authority will not have the necessary resources in place to carry out such technical planning work until a date no earlier than 1 April 2021 but no later than 31 July 2021, whereupon it shall conduct and complete a regulated competitive procurement exercise in order to transition to a replacement supplier no later than December 2021. Moreover, in accordance with Regulation 72(1)(c) PCR 2015, the proposed modification will not alter the overall nature of the contract, nor will it result in an increase in price which exceeds 50 % of the value of the original contract given that the price of the proposed modification is equal to 21.12 % of the value of the original contract


Winner: Capgemini UK plc
Award value: 223500