Public procurement notice: Contract Notice
Published: 2018-05-12
Buyer: Peel Ports Investments Limited
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48400000 | 72260000: Software-related services
Estimated value: 15500000 GBP
Submission deadline: 2018-06-13
Award criteria: The most economic tender

Technical requirements: For access to the submission portal “Smartsource”, suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.
This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.
The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).
The company is headquartered at the Maritime Centre, Port of Liverpool, Liverpool L21 1LA. It has sites across the UK, Ireland and the Netherlands that are affected by this procurement.
For access to the submission portal “Smartsource”, Suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.
This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.
Project scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands. Functional scope includes the following areas:
The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).
For further information please refer to the tender documentation, available at the address shown in this Notice.
The initial contract term is expected to be for 10-years and thereafter rolling (excluding the integration contract which will be linked to completion), subject to termination provisions (see tender documentation for details). The forecast contract value for the initial term is expected to be between 8 000 000 GBP and 10 500 000 GBP with annual recurring costs thereafter between 300 000 GBP and 1 000 000 GBP.
The Competitive Dialogue procedure will engage with participants to inform the technical specifications and implementation approach, and potentially to refine scope for the end solution. This includes:
— the most suitable hosting option (e.g. SaaS, hosted, on premises, etc.) to optimally balance Peel Port’s technical preferences, business risk and cost-of-ownership.
For access to the submission portal “Smartsource”, suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.
Peel Ports will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 (SI 2016 nº 274) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.

Eligibility requirements: Refer to tender documents for any suitability requirements, if applicable.

Award value: 15500000