Public procurement notice: Contract Notice
Published: 2017-02-10
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 79100000 | 79140000
Estimated value: 13000000 GBP
Submission deadline: 2017-03-13
Award criteria: Quality (Lot 1), Price (Lot 1), Quality (Lots 2 - 9), Price (Lots 2 - 9)

Technical requirements: Quality (Lot 1)
Price (Lot 1)
Quality (Lots 2 - 9)
Price (Lots 2 - 9)
Crown Commercial Service as the Authority is putting in place a pan government Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which include Central Government Departments and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities.
This Procurement will be concluded with an initial Framework Period of two (2) years. The Authority may, at its sole discretion, extend the duration of this Framework from the expiry of the Initial Framework Period for a maximum of two (2) further terms, each of these further terms will be for up to a maximum of twelve (12) months duration.
Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services.
The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
To participate in this Procurement, Potential Providers (and Key Sub-Contractors / Sub-Contractors) must be able to demonstrate compliance with the technical requirements prescribed by Cyber Essentials (or equivalent standard accepted by the Authority as referenced in the ITT Suite) for Services under and in connection with this Procurement. Further details of the Cyber Essential Scheme may be found here:
Crown Commercial Service reserves the right for an electronic auction to be held by contracting authority(s) during further competition among the parties to the Framework Agreement(s).
The scope of this Lot includes the provision of eDisclosure Services in respect of an overall initial dataset (pre-processing) of no more than 5GBs Electronically Stored Information (ESI) plus no more than 1 750 pages of hard-copy documents.
The Supplier shall be able to provide the following Services including all Mandatory Requirements that specifically relate to Lot 1, as detailed in Section 4 of Framework Schedule 2: Services and Key Performance Indicators.
The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 does not apply at Framework level, but may apply at Call Off Contract level. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply in particular circumstances of the contract and to act accordingly. The Potential Provider is encouraged to carry out its own due diligence exercise. In the event that TUPE applies in respect of a Call Off Agreement, Contracting Authorities will provide relevant information as part of a Further Competition Process.
The Authority intends to use an eTendering system in this procurement exercise and reserves the right to use an electronic reverse auction.
The Supplier shall be able to provide the following Services including all Mandatory Requirements that specifically relate to Lot 2, as detailed in Section 4 of Framework Schedule 2: Services and Key Performance Indicators.

Eligibility requirements: Potential Providers will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, Potential Providers must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Help-desk email: eenablement@crowncommercial.gov.uk Responses must be published by the date in IV.3.4). A full copy of the ITT documentation for this Procurement is also available via Crown Commercial Service website from the date of this publication of the contract notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline Potential Providers will be assessed on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) Crown Commercial Service and contracting authority(s) may take into account any of the following information: — A statement of your turnover profit and loss account and cash flow for the most recent year of trading; — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or — An alternative means of demonstrating financial status. As stated in the Invitation To Tender (ITT). Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Authority shall take into account the following information: (a) One (1) suitable contract example per Lot, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contract examples should have been performed over and within the last three (3) years only, prior to publication of this Contract Notice. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past three (3) years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; and/or (d) An indication of the proportion of the contract which the Potential Provider intends possibly to Sub-Contract. As stated in the Invitation To Tender (ITT).
Potential Providers will be assessed on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) Crown Commercial Service and contracting authority(s) may take into account any of the following information: — A statement of your turnover profit and loss account and cash flow for the most recent year of trading; — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or — An alternative means of demonstrating financial status. As stated in the Invitation To Tender (ITT).
Potential Providers will be assessed on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) Crown Commercial Service and contracting authority(s) may take into account any of the following information: — A statement of your turnover profit and loss account and cash flow for the most recent year of trading; — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or — An alternative means of demonstrating financial status.
As stated in the Invitation To Tender (ITT).
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Authority shall take into account the following information: (a) One (1) suitable contract example per Lot, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contract examples should have been performed over and within the last three (3) years only, prior to publication of this Contract Notice. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past three (3) years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; and/or (d) An indication of the proportion of the contract which the Potential Provider intends possibly to Sub-Contract. As stated in the Invitation To Tender (ITT).
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Authority shall take into account the following information: (a) One (1) suitable contract example per Lot, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contract examples should have been performed over and within the last three (3) years only, prior to publication of this Contract Notice. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time; (b) A list of the principal deliveries or main services provided over the past three (3) years, with the sums, dates and recipients, whether public or private, involved; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security; and/or (d) An indication of the proportion of the contract which the Potential Provider intends possibly to Sub-Contract.