Public procurement notice: Contract Notice
Published: 2016-03-08
Buyer: Oslo kommune Utdanningsetaten [Oslo Municipality Education Agency]
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 48311000 | 72000000 | 72211000: Systems and user software programming services | 72230000: Custom software development services
Submission deadline: 2016-04-08
Award criteria: The most economic tender

Technical requirements: The contracting authority would like to procure a new trade system for PPT, which can be an efficient case handling tool, a reliable management tool for the Education Agency and PPT, and which can, in addition, quality assure and document PPT's productivity and work. The new trade system shall cover the need of all the employees at PPT's seven sections in Oslo (approx. 200 co-workers). The users of the new trade system will be advisors, professionals, administration personnel, consultants and managers,
The background for the procurement is that the current trade system is outdated with shortcomings in critical areas such as risk management, access administration and handling changes. In addition the supplier does not offer further development of the trade system, so it is difficult to adapt it to, for example, changes in legislation or technical requirements.
1. Ensure that the basis for the management information, i.e. all the information that is in the trade system, is uniform and correct.
2. Registration and documentation of all PPT's productivity and work connected to both expert knowledge work and competence and organisation development.
3. The trade system shall quality assurance client data and simplify the administration of post and communication with the users of the service and cooperation partners.
4. The trade system shall fulfil the requirements for secure storage and handling personal information (cf. the Personal Data Act).
Most of the work that PPT carries out is work connected to individual persons. The educational-psychological service cooperates with nurseries, schools and adult education centres (agencies) in order to adapt the teaching offer in accordance with the individual's prerequisites and needs.
The competition is for PPT's need for a new trade system that can be further developed in accordance with PPT's future needs. In addition the competition includes user support.
The contract will be valid for 5 years with an option for the Education Agency for an extension for one plus one plus 1 year (total 8 years): The contract will include the establishment of new work processes, testing, training, conversion from the old trade system and piloting so that the new trade system is used by all of PPT's seven sections by 1.1.2018.
At the time and date of the announcement, it is not possible to give an estimate for the value of the contract. The value will be dependent on the solution offered, the result of the negotiations and the competitive situation. The new trade system that shall be procured will deviate in extent and content from the trade system that it will replace. The costs for the current solution cannot, therefore, form the basis for an estimate of the value of the procurement.
The contract will be valid for a period of 5 years. The contract will have an option for the contracting authority to extend the contract for up to a further 1 plus 1 plus 1  year on unchanged terms.
— The tenderer's tax affairs shall be in order in relation to payment of tax and VAT. Tax and VAT certificate, not older than 6 months. The certificate can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.
— Credit appraisal/rating, not older than 1 year, and which is based on the last known fiscal figures.
— Description of the service provider's capacity and professional qualifications. Regarding the capacity, tenderers are requested to give a description of relevant units in their organisation. With regard to qualifications, a short overview of the tenderer's relevant expertise is requested. The personnel who will be offered for the assignment shall not be specified, and CVs are not to be submitted.
— An overview of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years.

Eligibility requirements: — The tenderer's tax affairs shall be in order in relation to payment of tax and VAT. Tax and VAT certificate, not older than 6 months. The certificate can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. — Tenderers shall be a legally established company. — Credit appraisal/rating, not older than 1 year, and which is based on the last known fiscal figures. — Good solidity. — Description of the service provider's capacity and professional qualifications. Regarding the capacity, tenderers are requested to give a description of relevant units in their organisation. With regard to qualifications, a short overview of the tenderer's relevant expertise is requested. The personnel who will be offered for the assignment shall not be specified, and CVs are not to be submitted. — An overview of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years. — A statement of whether the tenderer plans to use sub-suppliers and for which area. — A description of the tenderer's most important deliveries of comparable systems in the last 3 years (maximum 3 deliveries). This is to include information on the contract value, date/length, whether the system was standard or developed, as well as the name of the recipient/customer. Services to public contracting authorities shall be documented by certificates issued or confirmed by the authority in question. Services to private companies shall be documented by confirmation from an authorised person in the organisation in question. In the absence of this, a declaration from the tenderer will be accepted. — Tenderers shall give a short description of the general quality assurance system and the methodology that the tenderer will use for the planning, implementation/establishment and operation/support. — Capacity and a good ability to fulfil the contract are required. — Experience is required from equivalent deliveries of comparable systems. — A good and well-functioning quality assurance system and method connected to the services that shall be provided are required, both for the implementation of the system and for operational and support services.
— Credit appraisal/rating, not older than 1 year, and which is based on the last known fiscal figures. — Good solidity.
— Credit appraisal/rating, not older than 1 year, and which is based on the last known fiscal figures.
— Good solidity.
— Description of the service provider's capacity and professional qualifications. Regarding the capacity, tenderers are requested to give a description of relevant units in their organisation. With regard to qualifications, a short overview of the tenderer's relevant expertise is requested. The personnel who will be offered for the assignment shall not be specified, and CVs are not to be submitted. — An overview of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years. — A statement of whether the tenderer plans to use sub-suppliers and for which area. — A description of the tenderer's most important deliveries of comparable systems in the last 3 years (maximum 3 deliveries). This is to include information on the contract value, date/length, whether the system was standard or developed, as well as the name of the recipient/customer. Services to public contracting authorities shall be documented by certificates issued or confirmed by the authority in question. Services to private companies shall be documented by confirmation from an authorised person in the organisation in question. In the absence of this, a declaration from the tenderer will be accepted. — Tenderers shall give a short description of the general quality assurance system and the methodology that the tenderer will use for the planning, implementation/establishment and operation/support. — Capacity and a good ability to fulfil the contract are required. — Experience is required from equivalent deliveries of comparable systems. — A good and well-functioning quality assurance system and method connected to the services that shall be provided are required, both for the implementation of the system and for operational and support services.
— Description of the service provider's capacity and professional qualifications. Regarding the capacity, tenderers are requested to give a description of relevant units in their organisation. With regard to qualifications, a short overview of the tenderer's relevant expertise is requested. The personnel who will be offered for the assignment shall not be specified, and CVs are not to be submitted. — An overview of the tenderer's average workforce and the number of employees in the administrative management during the last 3 years. — A statement of whether the tenderer plans to use sub-suppliers and for which area. — A description of the tenderer's most important deliveries of comparable systems in the last 3 years (maximum 3 deliveries). This is to include information on the contract value, date/length, whether the system was standard or developed, as well as the name of the recipient/customer. Services to public contracting authorities shall be documented by certificates issued or confirmed by the authority in question. Services to private companies shall be documented by confirmation from an authorised person in the organisation in question. In the absence of this, a declaration from the tenderer will be accepted. — Tenderers shall give a short description of the general quality assurance system and the methodology that the tenderer will use for the planning, implementation/establishment and operation/support.
— Capacity and a good ability to fulfil the contract are required. — Experience is required from equivalent deliveries of comparable systems. — A good and well-functioning quality assurance system and method connected to the services that shall be provided are required, both for the implementation of the system and for operational and support services.