Public procurement notice: Contract Notice
Published: 2017-10-28
Buyer: The European Patent Organisation (EPO) acting through the European Patent Office
Country: DE
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 48000000
Submission deadline: 2017-11-17
Award criteria: The most economic tender

Technical requirements: DE-München: Udbydelse, design, konfiguration, implementering og drift af en platform til identitets- og adgangsadministration som en forvaltet tjeneste for EPO
The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 Member States (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna (the number of Member States and staff members indicated may change).
The provision, design, configuration, implementation and operation of an Identity and Access Management (IAM) platform as a managed service for the EPO.
1. Identity Governance and Administration module: This module will constitute the corporate directory for all EPO electronic identities (employees, partners and customers). It will be connected to EPO identity sources and target systems for user provisioning.
2. Authentication module: This module will act as a centralised authentication engine for the majority of EPO systems. It will support various authentication methods and federation scenarios, acting as an identity provider.
3. Authentication Token Management module: This module will be employed by EPO users to manage the lifecycle (request, reset, disable, etc.) of their authentication tokens (passwords, smartcards), etc.
The IAM platform shall manage all provisioning and authentication activities for EPO users (approximately: 9 000 employees, 20 000 customers and 6 000 partners). EPO already supports identity federation with external partners, single sign on and multifactor authentication. All these functionalities, now managed by different systems, shall be integrated in the IAM Platform.
The services shall be provided for a period of 5 years following successful acceptance of the IAM platform.
Proposals for variants, the effect of which would be to reduce significantly the rights and safeguards of the EPO, are not allowed.
a) Final date for reply to Pre-Selection Questions (see point 11 of this Published Notice) and submit the signed Confidentiality Agreement:
Interested parties may show their interest in participating in this tender procedure by replying to the Pre-Selection Questions as described under point 11 (Other Information) to the e-mail address listed under point 6f of this Published Notice.
Additionally, interested parties shall download the Confidentiality Agreement available under http://webserv.epo.org/download.nsf/0/9EEA7440E1381150C12581BF002736A4?OpenDocument
Follow the instructions on the cover sheet, complete and sign in 2 copies the resulting document and send it to the EPO in 2 ways: (1) scan the completed and signed Confidentiality Agreement and email this scan to the e-mail address listed under point 6f of this Published Notice by the date stated above and (2) send 2 signed originals to the EPO postal address listed under point 6f of this Published Notice, with dispatch to the postal or courier service at the latest by the date stated above. The EPO would expect the 2 originals to arrive at the EPO no later than by the third working day after the date stated above.
As clarification of answers to the Pre-Selection Questions may be needed, the EPO would appreciate it if interested parties submitted their reply to the Pre-Selection Questions as early as possible in order to keep the subsequent timelines.
Based on the assessment of the above pre-selection questions, the eligible participants will receive 1 copy of the Confidentiality Agreement signed on behalf of the EPO.