Public procurement notice: Contract Notice
Published: 2016-05-06
Buyer: Defra Network eTendering Portal
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 30237110 | 48224000 | 72314000: Data collection and collation services | 72316000: Data analysis services | 72317000: Data storage services
Estimated value: 680000 GBP
Submission deadline: 2016-06-02
Award criteria: The most economic tender

Technical requirements: The Secretary of State for Environment, Food and Rural Affairs wishes to let a contract on behalf of Central Government and Scottish Government, Welsh Government (WG) and Department of the Environment in Northern Ireland (DOENI), collectively known as the Devolved Administrations (DAs). DEFRA is the acting Authority and is looking for a supplier for the Data Dissemination Unit. The contract is for the provision of services to collate and disseminate information and data about air pollution in the UK on behalf of the Authority, and ensure that the UK meets the statutory public information requirements under European Directive 2008/05/EC and the 4th Daughter Directive (2004/107/EC).
Each Lot will be awarded as a separate contract which will run for 3 years with an option to extend for up to 2 years — unless one bidder is successful in both lots, in which case, the Authority may choose to award a single contract covering both lots.
The UK undertakes assessment of air quality in accordance with the EU Directives. The Directives contain requirements for Member States to report data to the European Commission. Lot 1 is responsible for the delivery of formal reporting to Europe, National Statistics, and some ad hoc information/data requests. This lot will deliver report compliance assessment data to the Commission about air pollution in the UK on behalf of the Authority, and ensure that the UK meets its statutory, International obligations and National reporting requirements.
A) Reporting to the EU by 30th September and 31st December each year in a pre-defined format that meets also the legal requirements of the INfrastructure for SPatial InfoRmation in Europe (INSPIRE) Directive (European Directive 2007/2/EC) as set out under the reciprocal exchange of information and reporting on ambient air (Decision 2011/850/EU) also known as the Implementing Provisions Decision (IPR 2011);
c) to interpret the annual and long term trends of all air pollutants reported under the Ambient Air Quality Directive 2008/05/EC, the 4th Daughter Directive (2004/107/EC);
d) report data to the Europe-wide programme of air monitoring (EMEP) in July each year — UK's contribution to EMEP under the UN Economic Commission for Europe's Convention on Long Range Transboundary Air Pollution (CLRTAP);
e) maintain statistical summaries for the purposes of a) Input into annual publications of environmental data b) Meeting UK reporting requirements for European Directives c) Provision of ad-hoc data to support policy development; and
iii. Ad hoc questions and advice from the Authority and Devolved Administrations for State of the Environment Reporting or other information requests
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Programme 1 — Data and information collation and storage from the monitoring networks and other sources.
The UK Air Information Resource website (the UK-AIR ) is the primary source of air pollution information in the UK. It functions as a hub of information for a wide range of interested parties including:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
DEFRA reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’; — Enter your correct business and user details; — Note the username you chose and click ‘Save’ when complete; — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the tender; — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender; — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining); — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification; — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT; — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
As stated on Invitation to Tender. Tenderers are required in delivering the contract to comply with the Authority's policies, strategies, and standards.

Eligibility requirements: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’; — Enter your correct business and user details; — Note the username you chose and click ‘Save’ when complete; — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the tender; — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box; 3. Responding to the tender; — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining); — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification; — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT; — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. Please see Invitation to Tender. Please refer to Invitation to Tender. As stated on Invitation to Tender. Tenderers are required in delivering the contract to comply with the Authority's policies, strategies, and standards. Please refer to Invitation to Tender.
Please see Invitation to Tender. Please refer to Invitation to Tender.
Please see Invitation to Tender.
Please refer to Invitation to Tender.
As stated on Invitation to Tender. Tenderers are required in delivering the contract to comply with the Authority's policies, strategies, and standards. Please refer to Invitation to Tender.
As stated on Invitation to Tender. Tenderers are required in delivering the contract to comply with the Authority's policies, strategies, and standards.