Public procurement notice: Contract Notice
Published: 2016-12-22
Buyer: Vestby kommune [municipality]
Country: NO
Region: Akershus
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34110000: Passenger cars | 34111000: Estate cars and saloon cars | 34111100 | 34111200 | 34113000: Four-wheel-drive vehicles
Estimated value: 35000000 NOK
Submission deadline: 2017-02-01
Award criteria: The most economic tender

Technical requirements: Framework agreements for passenger cars (9 car groups) and goods vans (8 car groups). A framework agreement shall be signed with one supplier for each passenger car groups, and parallel framework agreements shall be signed with maximum 3 suppliers for each goods van groups. The contract includes both petrol cars, diesel cars and electric cars.
The tenderer must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT).
Tax certificate not older than six months from the deadline for receipt of tenders. Tax certificate means:
— Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for finance.
— Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
The tenderer will by way of a self-declaration confirm that the requirements in appendix A are fulfilled.
Credit rating from a certified credit institution. This must show a minimum of ‘credit worthy’ to be approved.
The contracting authority reserves the right to demand/obtain further information in order to verify that the tenderer fulfils the requirement.
The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position.
The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar.
This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a collaborating partner etc.
— An account of the company's business concept and core competencies related to the scope of the delivery.
— An overview of the company's history, organisation and ownership, as well as a description of the current business activities.
— A short description shall be given of the general quality assurance system that the tenderer will use for fulfilment of the contract, or reference to valid certification, is to be enclosed.
The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements.

Eligibility requirements: The tenderer must have their affairs in order with respect to the payment of tax, employer contribution and value added tax (VAT). Documentation: Tax certificate not older than six months from the deadline for receipt of tenders. Tax certificate means: For Norwegian tenderers: — A tax and VAT certificate issued by the tax collection office. For foreign tenderers: — Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/ person responsible for finance. Tenderers shall be a legally established company. Documentation: Norwegian tenderers: — Company Registration Certificate. Foreign tenderers: — Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established. The tenderer must have good conduct. Documentation: The tenderer will by way of a self-declaration confirm that the requirements in appendix A are fulfilled. The tenderer shall have sufficient financial strength to comply with the contractual obligations. Documentation: Credit rating from a certified credit institution. This must show a minimum of ‘credit worthy’ to be approved. The contracting authority reserves the right to demand/obtain further information in order to verify that the tenderer fulfils the requirement. The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a collaborating partner etc. The tenderer must have adequate implementation ability. Documentation: A short, general description of the company shall be given, including: — An account of the company's business concept and core competencies related to the scope of the delivery. — An overview of the company's history, organisation and ownership, as well as a description of the current business activities. — Description of how the service provider is organised for the execution of this contract. — A short description shall be given of the general quality assurance system that the tenderer will use for fulfilment of the contract, or reference to valid certification, is to be enclosed. — A description of the supplier's/associated workshop. Documentation for a licensed workshop. The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements. The tenderer must, in such an event, substantiate that the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, by, for example by presenting a declaration of commitment (Annex C), guarantee, co-operation agreement or similar. In addition equivalent documentation on the technical and professional qualifications of the companies that will be used must be enclosed. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a collaborating partner etc. Tenderers shall have good experience from equivalent deliveries. Documentation: Certificates from equivalent deliveries during the last 3 years. The certificates should be signed or confirmed in writing by the Contracting Authority for the different deliveries, and as a minimum shall include: — A brief description of the delivery. — Time of execution. — Scope of delivery in monetary amount. — Name, and telephone number of the reference person at the Contracting Authority. If it is not possible to acquire signed or verified attestations, the tenderer shall provide a list of all relevant assignments with descriptions according to the above points. The Contracting Authority must have the possibility to contact the contact persons who are listed. The tenderer shall have sufficient environmental competence, safeguarded by incorporated routines. Documentation: Copy of certification (e.g. ISO 14001) or documentation of another equivalent scheme. If a tenderer is not certified, a short account shall be provided that describes how the environment is taken care of in the company.
The tenderer shall have sufficient financial strength to comply with the contractual obligations. Documentation: Credit rating from a certified credit institution. This must show a minimum of ‘credit worthy’ to be approved. The contracting authority reserves the right to demand/obtain further information in order to verify that the tenderer fulfils the requirement. The tenderer may choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a collaborating partner etc.
The tenderer must have adequate implementation ability. Documentation: A short, general description of the company shall be given, including: — An account of the company's business concept and core competencies related to the scope of the delivery. — An overview of the company's history, organisation and ownership, as well as a description of the current business activities. — Description of how the service provider is organised for the execution of this contract. — A short description shall be given of the general quality assurance system that the tenderer will use for fulfilment of the contract, or reference to valid certification, is to be enclosed. — A description of the supplier's/associated workshop. Documentation for a licensed workshop. The tenderer may choose to rely on other companies' capacity to meet the technical and professional qualification requirements. The tenderer must, in such an event, substantiate that the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, by, for example by presenting a declaration of commitment (Annex C), guarantee, co-operation agreement or similar. In addition equivalent documentation on the technical and professional qualifications of the companies that will be used must be enclosed. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a collaborating partner etc. Tenderers shall have good experience from equivalent deliveries. Documentation: Certificates from equivalent deliveries during the last 3 years. The certificates should be signed or confirmed in writing by the Contracting Authority for the different deliveries, and as a minimum shall include: — A brief description of the delivery. — Time of execution. — Scope of delivery in monetary amount. — Name, and telephone number of the reference person at the Contracting Authority. If it is not possible to acquire signed or verified attestations, the tenderer shall provide a list of all relevant assignments with descriptions according to the above points. The Contracting Authority must have the possibility to contact the contact persons who are listed. The tenderer shall have sufficient environmental competence, safeguarded by incorporated routines. Documentation: Copy of certification (e.g. ISO 14001) or documentation of another equivalent scheme. If a tenderer is not certified, a short account shall be provided that describes how the environment is taken care of in the company.