Public procurement notice: Contract Notice
Published: 2025-07-08
Buyer: Ørsted Services A/S
Country: DK
Region: DK012
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 72212730 | 72222300: Information technology services | 72260000: Software-related services | 72263000: Software implementation services
Estimated value: 2500000 EUR
Submission deadline: 2025-08-04
Award criteria: cost, quality

Technical requirements: The Contract is for the purchase, delivery and implementation of Ørsted Risk Management Platform to the Contracting Entity for the Project. The purpose of the purchase is for Ørsted to acquire a comprehensive Risk Management Platform to support our organization in effectively managing risks across our company, including wind farm operations. Ørsted operates in the renewable energy sector, manages a diverse portfolio of wind assets, both in development and in operation. The complexity of operations, along with external factors like environmental regulations and regulatory requirements, requires the continuous evolution of our risk management approach to maintain resilience, agility, and efficiency across the risk lifecycle. We aim to establish a platform where the major business risk areas will be able to manage their detailed risks in their individual access-controlled domains. Risks should be able to be aggregated at an enterprise level with integration from other risk systems.
The new platform should enable us to capture risks consistently from many business areas across the organization, promote consistency in risk evaluation, and facilitate enhanced communication and decision-making at all layers of the business. The platform should support structured risk identification and assessment methodologies, allowing Ørsted to prioritize risk based on likelihood and impact, and assign clear ownership and mitigation actions.
Economic and financial capacity 35%
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds)
The Applicant is requested to fill out the above figures in section “Economic and Financial standing” of the eESPD or Annex C Template for financial figures.
If the Applicant is a newly established legal entity and therefore is not able to submit the abovementioned figures the Applicant is encouraged to provide the opening balance.
If the Applicant has only one approved annual report at the time of the Prequalification Deadline the Applicant is encouraged to provide those figures and is encouraged to inform the Contracting Entity that the Applicant has only one approved annual report.
A newly established legal entity is encouraged to consider relying on the economic and financial capacity of the parent company or any other supporting entity.
The Applicant is encouraged to submit a description of its ownership and corporate structure. 
If the Applicant is a subsidiary, the Applicant is encouraged to submit the name of the highest possible group parent – being an entity directly or indirectly controlling more than 50 % of the Applicant. The information may be provided in part V of the ESPD. The Contracting Entity reserves the right to set a deadline for submission of the description of ownership structure after the deadline for request to participate.
If the Applicant relies financially on another legal entity, and this entity is a parent company to the Applicant and the companies have consolidated accounts, it is possible to submit financial information for the parent company only but it is to be made clear from part II C of the ESPD that the Applicant relies on the economic and financial information of the parent company or any other supporting entity by ticking “yes” in section II C of the ESPD: “Does the economic operator rely on the capacities of other entities…”. In such cases the Applicant is encouraged to state that it has consolidated accounts.
If the Applicant is part of a profit-sharing agreement with another legal entity, cf. for example Germany’s Ergebnisabführungsvertrag or equivalent legal arrangement or if the parent company of the Applicant has made a statement according to the Dutch Civil Code article 2:403 (a “403 statement”) or equivalent legal arrangement, the Applicant should declare in the ESPD part II C that it relies on another entity. Further the supporting entity shall fill out a separate ESPD. The Applicant or the supporting entity is encouraged to explicitly mention the profit sharing agreement/403 statement in the ESPD part V. In case of a profit sharing agreement the evaluation will be based on the figures for the financially strongest entity participating in the arrangement. Only this company has to insert financial figures in the ESPD part V.
Experience 65 %
The Applicant is encouraged to provide the following information about the Applicant’s experience with the submitted in either part V of the eESPD or in Annex H Prequalification References
a)	Experience in successful delivery and operation of multi-user and cross-country Risk Management Systems in organizations similar to Ørsted, in big construction and development sector. 
b)	Experience in technical implementations and integrations of Risk Management systems. Applicants are encouraged to provide references for successful technical implementations and integrations of Risk Management Systems. 
Please submit references for the required experience described in 3.3.4.2 above. The references are considered positive if the scope has been carried out within the last three (3) years (calculated from the date of the publication of this Contract Notice).
The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience:
1. Name of the customer
2. Brief description of the reference customer, including industry
3. Contract value (preferably in EUR)
4. Contract duration, including commencement and completion date.
5. Number of employees of the customer
6. Description of a project.
A minimum of 3 (three) and maximum of 5 (five) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.
If any framework agreements are submitted as part of an Applicant’s references, Applicants are encouraged to submit the requested information at section 3.3.4.1 (Information about the Applicant’s experience) for the most recent or most significant call-off contract(s) concluded under such framework agreements. References only to the award of a framework agreement without reference to any call-off contract thereunder will be disregarded on the basis that no references have been referred to.
No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).
Reference is made to section 6 in the Prequalification Notice. Full information on the main conditions of the contract can be found in tender material. Contracting Entity may in the Tender Conditions state that Suppliers are allowed to submit deviations to those provisions during the tender procedure.
Project Lifecycle Cost. The most economically advantageous tender shall be identified on the basis of the best price-quality ratio as further described in tender material.

Eligibility requirements: Economic and financial capacity 35%
The Applicant is encouraged to provide the following figures based on the latest two signed and approved annual reports:
-	Turnover (revenue)
-	Earnings before tax (EBT)
-	Current assets
-	Total assets (sum of all assets)
-	Total shareholder’s equity (equity including minority shares)
-	Current liabilities
-	Intangible assets
-	Inventories
-	Trade receivables
-	Cash and cash equivalents
-	Trade payables
-	Total interest-bearing debt (bank loans, borrowings, draw on revolving credit facilities and corporate bonds)
The Applicant is requested to fill out the above figures in section “Economic and Financial standing” of the eESPD or Annex C Template for financial figures.
If the Applicant is a newly established legal entity and therefore is not able to submit the abovementioned figures the Applicant is encouraged to provide the opening balance.
If the Applicant has only one approved annual report at the time of the Prequalification Deadline the Applicant is encouraged to provide those figures and is encouraged to inform the Contracting Entity that the Applicant has only one approved annual report.
A newly established legal entity is encouraged to consider relying on the economic and financial capacity of the parent company or any other supporting entity.
The Applicant is encouraged to submit a description of its ownership and corporate structure. 
If the Applicant is a subsidiary, the Applicant is encouraged to submit the name of the highest possible group parent – being an entity directly or indirectly controlling more than 50 % of the Applicant. The information may be provided in part V of the ESPD. The Contracting Entity reserves the right to set a deadline for submission of the description of ownership structure after the deadline for request to participate.
If the Applicant relies financially on another legal entity, and this entity is a parent company to the Applicant and the companies have consolidated accounts, it is possible to submit financial information for the parent company only but it is to be made clear from part II C of the ESPD that the Applicant relies on the economic and financial information of the parent company or any other supporting entity by ticking “yes” in section II C of the ESPD: “Does the economic operator rely on the capacities of other entities…”. In such cases the Applicant is encouraged to state that it has consolidated accounts.
If the Applicant is part of a profit-sharing agreement with another legal entity, cf. for example Germany’s Ergebnisabführungsvertrag or equivalent legal arrangement or if the parent company of the Applicant has made a statement according to the Dutch Civil Code article 2:403 (a “403 statement”) or equivalent legal arrangement, the Applicant should declare in the ESPD part II C that it relies on another entity. Further the supporting entity shall fill out a separate ESPD. The Applicant or the supporting entity is encouraged to explicitly mention the profit sharing agreement/403 statement in the ESPD part V. In case of a profit sharing agreement the evaluation will be based on the figures for the financially strongest entity participating in the arrangement. Only this company has to insert financial figures in the ESPD part V.
Experience 65 %
The Applicant is encouraged to provide the following information about the Applicant’s experience with the submitted in either part V of the eESPD or in Annex H Prequalification References
a)	Experience in successful delivery and operation of multi-user and cross-country Risk Management Systems in organizations similar to Ørsted, in big construction and development sector. 
b)	Experience in technical implementations and integrations of Risk Management systems. Applicants are encouraged to provide references for successful technical implementations and integrations of Risk Management Systems. 
Please submit references for the required experience described in 3.3.4.2 above. The references are considered positive if the scope has been carried out within the last three (3) years (calculated from the date of the publication of this Contract Notice).
The Applicant is encouraged to provide the following information for each reference about the Applicant’s experience:
1. Name of the customer
2. Brief description of the reference customer, including industry
3. Contract value (preferably in EUR)
4. Contract duration, including commencement and completion date.
5. Number of employees of the customer
6. Description of a project.
A minimum of 3 (three) and maximum of 5 (five) references can be submitted as information under the selection criterion “Experience”. If more references are submitted, only the most recent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.
If any framework agreements are submitted as part of an Applicant’s references, Applicants are encouraged to submit the requested information at section 3.3.4.1 (Information about the Applicant’s experience) for the most recent or most significant call-off contract(s) concluded under such framework agreements. References only to the award of a framework agreement without reference to any call-off contract thereunder will be disregarded on the basis that no references have been referred to.
No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).
Reference is made to section 6 in the Prequalification Notice. Full information on the main conditions of the contract can be found in tender material. Contracting Entity may in the Tender Conditions state that Suppliers are allowed to submit deviations to those provisions during the tender procedure.
Project Lifecycle Cost. The most economically advantageous tender shall be identified on the basis of the best price-quality ratio as further described in tender material.
Contractual Terms. The most economically advantageous tender shall be identified on the basis of the best price-quality ratio as further described in tender material.
Technical Solution. The most economically advantageous tender shall be identified on the basis of the best price-quality ratio as further described in tender material.
Complaints about not having been pre-qualified must be filed with the Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty) calendar days from the day after the day when the Contracting Entity has notified the applicants in question about the result of the pre-qualification, provided that the notification contains a short statement of relevant reasoning behind the decision. The complainant must notify the Contracting Entity in writing of the filing at the latest when complaint is filed. There is no deadline for the Complaints Board’s review of a complaint about the result of the pre-qualification.
The Contract is for the purchase, delivery and implementation of Ørsted Risk Management Platform to the Contracting Entity for the Project. The purpose of the purchase is for Ørsted to acquire a comprehensive Risk Management Platform to support our organization in effectively managing risks across our company, including wind farm operations. Ørsted operates in the renewable energy sector, manages a diverse portfolio of wind assets, both in development and in operation. The complexity of operations, along with external factors like environmental regulations and regulatory requirements, requires the continuous evolution of our risk management approach to maintain resilience, agility, and efficiency across the risk lifecycle. We aim to establish a platform where the major business risk areas will be able to manage their detailed risks in their individual access-controlled domains. Risks should be able to be aggregated at an enterprise level with integration from other risk systems.
The new platform should enable us to capture risks consistently from many business areas across the organization, promote consistency in risk evaluation, and facilitate enhanced communication and decision-making at all layers of the business. The platform should support structured risk identification and assessment methodologies, allowing Ørsted to prioritize risk based on likelihood and impact, and assign clear ownership and mitigation actions.
The buyer reserves the right for additional purchases from the contractor, as described here: Option to extend the agreement. After the initial 4 years of the agreement, the agreement can be renewed for an additional 4 x 12 months up to a total duration of 8 years.

Winner: Publications Office of the European Union