Public procurement notice: Contract Notice
Published: 2022-06-22
Buyer: Asker kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 42961100 | 44521110 | 44521120 | 48219300 | 48810000: Information systems
Submission deadline: 2022-08-10
Award criteria: The most economic tender

Technical requirements: Sub-contract A: System for an electronic inhabitant key. Mobile based functionality is to be offered where inhabitants can unlock existing and new locks.
Sub-contract B: Booking system: The municipality would like to procure a quick and user friendly self-service system for digital hire and loan of premises.
The scope of both contracts is the establishment of the system, as well as further development and ongoing maintenance. Significant further development is expected, see part I of the tender documentation. The contract value is uncertain.
A contract will be signed for a system for an electronic inhabitant key. Mobile based functionality is to be offered where inhabitants can unlock existing and new locks in Asker Municipality based on authorisation from relevant systems, including a booking system as requested in sub-contract B. When the contract is signed, the system will cover the lock systems stated in part II, Annex 1, Appendix 1, inhabitant key. See part II A Annex 1 for further information. It must be possible to further develop the system in a collaboration between the tenderer and contracting authority. The expectation is that there will be call-offs for approx. 500 hours of further development a year, however this figure is uncertain and the actual scope can be lower or significantly higher.
Asker Municipality would like to procure a quick and user-friendly self-service system for inhabitants and volunteers in Asker Municipality for digital hiring and loan of premises. Premises can be meeting rooms, sports halls, different school premises, function rooms etc. After a market survey, Asker Municipality sees that there are no systems that fully cover the current need. Furthermore, the service area is being continually developed. Asker Municipality would therefore like to enter into a contract with a competence partner that has an established system that covers as many of the current needs as possible, but which also has its own competence and a system that is suitable for further development in a collaboration between the parties. The expected scope is procurement of the system and approx. 1500 hours of further development a year.
Emphasis is put on the fact that the estimated value is uncertain, as the contracting authority does not know the cost of establishing systems with the accompanying maintenance costs. The scope of the contract is given in part II A and B.
Further clarification of what is in the notice II 2.7: The contract is for the establishment of systems and ongoing right of disposal/access including maintenance and further development.
The contracting authority plans to invite three to five tenderers to submit a tender for the contest. If there are too many qualified tenderers, the selection will be based on the background of which tenderers are considered to be the best qualified after an assessment of the received documentation on the qualification requirements in part I, point 3.5.
Emphasis is put on the fact that the contract is continual, and includes development/adaptation of functionality as stated in Annex 1 of the respective contract.
The expected further development of sub-contract A is 500 hours a year, and 1500 hours a year for sub-contract B. Emphasis is put on the fact that these are general estimates and deviations can occur based on the systems' condition and the contracting authority's needs.
2. Foreign tenderers: Proof that the company is registered in a trade or business register as prescribed by the law of the country in which the tenderer is established.
Tenderers must have the financial capacity/provide assurance that the tenderer will be financial viable to fulfil the entire assignment/contract - the company is required to be credit worthy (requirement credit rating A - also applies to sub-suppliers).
An overview of the most important services that the tenderer has carried out in the last three years, together with information on the contract value, date of delivery or execution and name of the recipient.

Eligibility requirements: Requirement: Tenderers are required to have a legally established company. Documentation requirement: 1. Norwegian companies: Company registration certificate. 2. Foreign tenderers: Proof that the company is registered in a trade or business register as prescribed by the law of the country in which the tenderer is established.