Public procurement notice: Contract Notice
Published: 2020-02-06
Buyer: Yleisradio Oy
Country: FI
Contract type: Services
Procedure: Open procedure
CPV classification: 92221000
Estimated value: 400000 EUR
Submission deadline: 2020-03-06
Award criteria: Lowest price

Technical requirements: Yle is the finnish territorial rightsholder for The Tokyo 2020 Olympic Games. Yle will have an extensive coverage from the games with base in Yle Helsinki studios. The objective for this procurement is to acquire a support, development and service provider for Yle regarding the olympic games. The final production will happen in Finland with Yle owned equipment and resources.
Yle does not have own assets for this IBC technical equipment including system integration with all integration work involved from detail planning to installation and maintenance. Main equipment supplier will be Lawo GmbH as technical development project. This equipment batch consists of V-Matrix units, Arista switches and other A and V line equipment. Yle personnel will be the operative personnel and all programming operations is on Yle.
Yle search for service provider to act as the provider of certain multilateral and unilateral production facilities and related services in the name of Yle.
Yle’s goal is a production facility with equipment, planning, onsite setup, onsite maintenance, onsite support and derigg done by the supplier in this tender. Also freight to test setup in Finland, freight to IBC and back to supplier is on the supplier.
In such cases where the offered equipment is more unknown to Yle personnel operative training will be needed. Persons involved per topic would be 3-5. This operative training must be included in the tender.
Yle search a production facility for receiving, routing, processing and finally sending to Helsinki both video and audio signals obtained from Host and from own sources. Yle takes care of the transmission equipment and telecom capacity. Yle's supplier Lawo will include V-matrix units, V_remote and A_Mic8 units as interface units and Arista switches for broadcast IP network.
In addition to this routing and conversion Yle also request 3 edit suites with Avid Composer connected to an Avid Nexis/Isis storage server as the facility's editing capacity.
The requirements and objectives concerning the offered system, the tenderer and the offered services for submitting the tender are described with details in appendices:
Yle will require the ESPD form to be completed by each tenderer and their subcontractors, and each operator, if the tender is made by a group of tenderers. Please see following information — and the links attached in the eTendering Tool, on page ‘The entire call for tenders and attachments’.
The tenderer shall be registered in the professional or trade register of its domicile country, if the tenderer is obligated to register to these registers according to its domicile country’s national law.
If later requested, the tenderer shall provide relevant certificates (company registration document).
If the tenderer is a group, these requirements shall be met by all its members individually — except the required turn over, which can be met by summing together the turnovers of all the members of the group.
If subcontractors are substantially participating the service, they must meet these requirements individually.
Sufficient turnover: the tenderer's turnover for the latest accounting period must be minimum 800 000 EUR (eight hundred thousand euros).
Sufficient credit rating: the tenderer must have a minimum credit rating (credit worthiness) A, according to credit rating system AAA, the highest, to B, the lowest, rated by well known and established credit rating agency. If the tenderer’s rating cannot be found, the tenderer’s situation will be evaluated through the last 3 audited financial statements and/or another similar statement. A tenderer whose credit rating is C, shall be excluded from the competitive bidding. A tenderer, whose rating is B, may be excluded, if the tenderer does not provide with a surety obligation, warranted by its parent company or group, covering the contractual obligations in full. The surety obligation is required to be attached to the tender and the company acting as surety is required to fulfil the above-mentioned requirement regarding the financial situation (at the minimum ‘A’ or credit rating 1-3). In the event the tenderer is a group, all the group members are required to fulfil the said requirement.

Eligibility requirements: The tenderer shall be registered in the professional or trade register of its domicile country, if the tenderer is obligated to register to these registers according to its domicile country’s national law. If later requested, the tenderer shall provide relevant certificates (company registration document). If the tenderer is a group, these requirements shall be met by all its members individually — except the required turn over, which can be met by summing together the turnovers of all the members of the group. If subcontractors are substantially participating the service, they must meet these requirements individually.

Award value: 400000