Public procurement notice: Contract Notice
Published: 2016-08-03
Buyer: University of Edinburgh
Country: UK
Region: Edinburgh, City of
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71220000 | 71320000 | 71321000: Heating and ventilation design services | 79415200
Submission deadline: 2016-08-30
Award criteria: The most economic tender

Technical requirements: The University wishes to make 5 design team services appointments to undertake a programme of Capital Projects across our 5 campuses: Easter Bush, Western General, BioQuarter, Kings Buildings and Central Area. This project will be divided into 5 lots 1 lot per campus area.
We will apply a 2-stage Services Restricted Procedure. For each Lot bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Minimum standards and short-listing requirements are the same for each lot unless otherwise indicated and are detailed in Sections III) and VI) of this Notice.
Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders. Note guidance for how to return responses to questions in the ESPD Technical and Professional ability sections will be available within the attachments section of PCS-T and must be strictly adhered to.
The University of Edinburgh are looking to appoint a design team for the development of a new facility named Developmental Imaging Technology (DIT) to be located within the last remaining 300sq. m. section of basement shell in the Queen's Medical Research Institute (QMRI). This cross-disciplinary facility will drive initiatives in Optical and PET molecular imaging. The final fitting out of QMRI basement is also a necessary step in preparing for the planned move of UoE staff from the Hugh Robson and 1 GS to the QMRI/CB complex at the Edinburgh BioQuarter.
Edinburgh BioQuarter is a shared vision between the University, NHS Lothian and Scottish Enterprise to bring together academic scientists, clinicians and patients with companies in world-class facilities to promotes collaboration and accelerate the development of new drugs, diagnostic tools and medical devices.
The Imaging Technologies advanced at QMRI are not limited to those within CRIC and researchers in QMRI have been successful in the area of cross-disciplinary optical Imaging as evidenced by the 11 200 000 GPB EPSRC Proteus study which brings together biologists, chemists and optical physicists from a number of HEI (Higher Education Institute). The advances in CRIC and Optical Imaging led to the aspiration to consolidate and expand the world-leading research in these areas by the establishment of DIT.
Complimentary with elements of CRIC and high throughput phenotype facilities from IGMM together with GMP-grade sterile fill facilities within the QMRI, DIT will deliver:
There are complexities inherent with implementations within the existing structure requiring access in and around complex imaging facilities, but a feasibility has outlined the suitability of the space and early engagement to assess the site specifics will be required. Note the estimated value detailed in Lot 1 relates to the estimated Lot 1 construction value.
This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.
Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:
a) Pass the Minimum Standards in ESPD Sections 4A, 4B and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1) III.1.2) and VI.3) of this Notice and are the same for all lots.
b) Complete the scored ESPD Section 4C Technical and Ability envelope via the PCS-T Technical envelope. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. The 6 highest scoring bidders will be invited to submit a tender.
Note: Responses for ESPD Section 4C should be submitted as clearly labelled attachments in the general attachments area of the PCS-T Technical envelope (except for responses to PCS-T 4C.1.2) which should be attached to the PCS-T 4C.1.2 response box as this space allows for answers to be uploaded attachments. Where multiple statements correspond to a single ESPD question, bidders must have regard for all statements when submitting responses.
Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.
The University will evaluate shortlisted tenderers' ITT submissions via a Quality/Commercial evaluation. Tenderers will be invited for an interview, which will be marked and incorporated into the Quality evaluation. The bidder who obtains the highest Quality score will be awarded the maximum score (70 percent) and others will be awarded a pro-rata score in relation to the highest mark. In the Commercial evaluation, the bidder who submits the lowest-cost bid will be awarded the maximum score (30 percent) and others will be awarded a pro-rata score in relation to the lowest bid. The quality and commercial score combine to give each supplier an overall score.

Eligibility requirements: Statement for ESPD 4A.2: Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. The overall design team will consist of numerous parties and each party will be required to have the relevant professional or trade register or membership which is applicable to their trade. For each lot we have listed the numerous parties within Section 1 item 1.3 of the ESPD Guidance Document and this information can be viewed via the PCS-T Visible to supplier's portal area.