Public procurement notice: Contract Notice
Published: 2016-06-29
Buyer: North Lanarkshire Council
Country: UK
Region: North Lanarkshire
Contract type: Services
Procedure: Open procedure
CPV classification: 71314200: Energy management services
Submission deadline: 2016-08-01
Award criteria: The most economic tender

Technical requirements: North Lanarkshire Council wishes to establish a contract for the provision of servicing and maintenance support to cover the Council's BEMS (Building Energy Management Systems) network to include 80 existing systems across the North Lanarkshire Council Estate including North Lanarkshire Leisure properties and a further 58 new systems proposed over the contract term. The service will include scheduled on-site maintenance visits and 24/7 off-site response and support.
The Council currently has BEMS (Building Energy Management Systems) installed in 80 locations across its property portfolio including schools, office accommodation, community and leisure centres. The primary function of the BEMS is to facilitate efficient control and monitoring of building mechanical and electrical services via a remote hub thereby delivering energy savings whilst maintaining the optimum environment for building occupants.
North Lanarkshire Council wishes to establish a contract for the provision of servicing and  maintenance support to cover the Council's BEMS (Building Energy Management Systems) network to include 80 existing systems across the North Lanarkshire Council Estate including North Lanarkshire Leisure properties and a further 58 new systems proposed over the contract term. The service will include scheduled on-site maintenance visits and 24/7 off-site response and support.
The Council currently has BEMS (Building Energy Management Systems) installed in 80 locations across its property portfolio including schools, office accommodation, community and leisure centres. The primary function of the BEMS is to facilitate efficient control and monitoring of building mechanical and electrical services via a remote hub thereby delivering energy savings whilst maintaining the optimum environment for building occupants.
It is intended that the contract duration will be 3 years plus a 1 year extension option. The anticipated spend throughout the duration of the contract will be between 544 000 GBP — 741 000 GBP (including the 1 year extension option).
It is estimated that the resulting contract from this tender exercise will be for a period of 36 months (3 years) with the Council reserving the right to an extension period of 12 months (1 year).
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders will be required to have an average yearly turnover of a minimum of 200 000 GBP for the last 3 years.
The Council will use Equifax to assist in its determination of the Bidders financial status and requires that in addition to the above turnover limits, all Bidders evidence the equivalent of Equifax ScoreCheck Grade of D or above.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance = 10 000 000 GBP (each and every claim and in the annual aggregate);
Bidders must provide their average yearly turnover over the last three years and as detailed in the contract notice this figure must be in excess of 200 000 GBP. Bidders who commenced trading within the last three years and therefore unable to provide information for the timeframe stipulated must detail the date they started trading within their submission. Any Bidder unable to demonstrate the required turnover to the Councils satisfaction of the Council will be excluded.
It is recommended that Bidders review their own ScoreCheck Grade in advance of returning their Bidders Submission. If, following this review, Bidders consider that the ScoreCheck Grade does not reflect their current financial status; the Bidder should give a detailed explanation at Question 4B.6 of the ESPD within the Bidders Response, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Bidder's financial status.

Eligibility requirements: If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Where it is required within a bidder's country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.