Public procurement notice: Contract Notice
Published: 2018-07-07
Buyer: PJSC Ukrzaliznytsia (UZ)
Country: UA
Contract type: Services
Procedure: Open procedure
CPV classification: 71314100: Electrical services
Submission deadline: 2018-07-24

Technical requirements: Ukraine Railways, PJSC Ukrzaliznytsia (the “Company”, the “Client”) has requested the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to provide technical assistance for Ukrainian Railways – Ukrzaliznytsia (UZ) – New Rolling Stock (the “Project”). The Project is part of a multi-stage rolling stock renewal programme for 2016-2021 for the acquisition of open freight wagons to replace technologically and economically obsolete wagons with new rolling stock.
The client now intends to retain a consultant (the “Consultant”) to assist it in the detailed design, procurement and implementation of an Energy management information system (“EMIS”) which will allow the company to collect and analyse all information relevant to energy consumption, interfacing also with other existing software systems already in use by the company and its subsidiaries, so strategies to reduce energy consumption can be deployed (the “Assignment”).
The expected outcome of the Assignment is to improve energy efficiency in the operations of Ukrainian Railways.
1) Define the scope of an EMIS following a sequential approach, which must be consistent with industry best practice and the company’s operational standards;
2) Ascertain the interactions and interfaces with the other management systems already used by the company;
3) Prepare a timetable for the introduction and implementation of the EMIS and the requirements in terms of resources and institutional capacity within the company, including any necessary external technical assistance;
5) Assist the company in monitoring and supervising the implementation of the EMIS, to ensure that investments are implemented on time and within budget. To this end, the Consultant will act as an independent professional expert to identify any key problems which may threaten successful implementation.
Status of selection process: Interested firms or group of firms are hereby invited to submit expressions of interest.
Assignment start date and duration: The Assignment is expected to start in Q3 2018 and has an estimated overall duration of 24 months.
Cost estimate for the assignment: 500 000 EUR (exclusive of VAT). Subject to availability of funding, the performance of the selected consultant and the specific needs of the client the assignment may be extended beyond the current scope.
The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the client will have to pay indirect taxes/VAT element to the services directly to the consultant
Funding Source: It is anticipated that the contract will be financed by the EBRD’s Shareholder Special Fund (SSF). Selection and contracting is subject to the availability of funding.
Consultant profile: Corporate services are required. The Consultant will be a firm or a group of firms preferably with previous project experience in designing, procuring and implementing energy efficiency management information systems, preferably in Eastern
It is expected that the consultant’s team will include both international and local experts. The consultant’s team must be able to efficiently operate in Russian/Ukrainian and English.
1) Key expert 1: Team Leader/Expert in Energy efficiency management systems, preferably with 10 years or more of relevant professional experience in energy efficiency. The expert should have in-depth knowledge of ISO 50001, energy efficiency management and management standards. Previous project management experience in Eastern Europe or the CIS region, and preferably Ukraine, would be an advantage. Knowledge of Russian or Ukrainian is considered an advantage.