Public procurement notice: Contract Notice
Published: 2018-06-14
Buyer: Ministry of Defence, DE and S Mat Strat, British Forces Post Office (BFPO) Team
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 60421000
Estimated value: 2000000 GBP
Submission deadline: 2018-07-17
Award criteria: The most economic tender

Technical requirements: The British Forces Post Office (BFPO), part of the Defence Equipment and Support (DE and S) within the Ministry of Defence (MoD), provides a worldwide postal service to HM Ships and support to Operations and Exercises. The organisation is now considering the requirement for provision of services for the secure conveyance for HM Forces Mail, post September 2018. The Mail (letters and cards, large letters, small packets, and parcels up to 11 Kgs in weight (ships) and 2 Kgs (Operations and Exercises, although, by exception, some Exercises may be allowed up to 30 Kgs) would be despatched by BFPO in mail bags for an Outbound service only. This service commences at either London Heathrow or London Gatwick.
Provision of Ad-hoc Mail Conveyance Service for Mail being moved outbound (i.e. service commencing from London) to locations worldwide. This Short Notice, varying volume, unknown duration, mail conveyance requirement (known as “Ad Hocs”) will be conducted in accordance with at-the-time agreements on specified flights to meet time-frames for completed movement. BFPO will require access to all Mail despatch and receipt information.
A list of sample worldwide locations that received an Ad-Hoc Service in 2017 will be provided in the Invitation to Tender (ITT) pack.
Bidders must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.:
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Eligibility requirements: Bidders must demonstrate, by the provision of documentary evidence submitted as part of their tender, valid internationally recognized regulated agent or air operator’s licence accreditation, that enables them to conduct the Authority’s requirements for mail conveyance under Secure Passenger (SPX) regulations, e.g.: — Department for Transport (DfT), — Civil Aviation Authority (CAA),

Award value: 2000000