Public procurement notice: Contract Notice
Published: 2018-03-13
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 34512100 | 34512200 | 34512400 | 34512500 | 34512600
Estimated value:  EUR
Submission deadline: 2018-04-09
Award criteria: The most economic tender

Technical requirements: Danish Defence and Logistics Organization (DALO) is putting the acquisition of a Framework Agreement for Chartering of Vessels up for tender.
DALO is in charge of entering a framework agreement that meets the Danish Defence's requirements for additional access to international strategic sealift. The Danish Defence has had its own ARK cooperation that possesses access to strategic sealift since 2003. Since 2006 the Danish Defence has been part of the Danish-German ARK project. The access to Strategic Sealift involves RORO's (Roll On, Roll Off) with special ARK features at time charter.
The Ark cooperation involves close coordination with Movement Coordination Centre Eindhoven (MCCE) and 27 others nations who have ratified the cooperation.
The objective of this framework agreement is to improve the ARK projects access to additional sea lift capacities including swift access to the civilian shipping market for chartering of primarily additional RORO vessels and occasionally other specific vessels and sea based platforms.
The framework agreement is intended to improve the access vessels for transportation of varying cargo in terms of items, size and shapes. This includes but is not limited to transportation for both national and international military purposes and support of the need for transportation of military equipment and other commodities for sustainment or in support of own and allied military operations, missions, training exercises, humanitarian disaster relief situations, routine transports and others tasks such as the use of sea based platforms for various tasks.
The chartering method will primarily be based on "Time Charter" or "Voyage Charter". Secondary chartering methods will be "Trip Time Charter", "Contract of Affreightment" and "Bareboat Charter".
The Danish Defence wants to establish a cooperation of ship brokers (contractors) with experience within the civilian RORO market including experience with chartering of RORO vessels. Hence, the contractor must be able to source and provide sealift options on request, as well as arrangement of charter agreements primarily within the RORO segment supplemented with the contractors staff's ability to support chartering of other types of vessels (e.g. ROPAX (Roll on/Roll of Passenger), Ferry, MPV (Multi Purpose Vessel), PCTC (Pure Car and Truck Carrier), CONT (Container Ship), Heavy lift, Supply vessel and tankers)).
The typical duration of Time Charters varies between 1 week and 7 months. This however, shall not exclude the possibility to arrange shorter or longer charter periods and for some occasions more vessels will be chartered for the same event.
The Danish Defence expect that the geographical area of operating will be within the European continent-area but can also be extended to world wide operations.
— The Contractor shall be able to act as a ship broker providing RORO vessels at Time Charter and Voyage Charter.
— The Contractor shall have at least two employees with operational responsibility capable of conducting charter agreements.
— The Contractors key workers of the Framework Agreement shall be able to obtain security clearance within 7 months after commencement of the framework agreement.
— Regularly issue of RORO reports describing the shipping market for RORO vessels. The reports preferably contain information regarding the actual number of RORO's and other vessels types (e.g. ROPAX or MPP), the definition of the vessel type, the composition by age and the size of the vessels, the charter rates, bunker prices and an assessment of the future development within these categories including scrapping of vessels and new buildings entering the market. The reports also preferably contain regular updates on fixtures of RORO's and other vessel types, sales and scrapping of vessels primarily within the RORO segment.
The framework agreement will have a duration of 3 years and there will be 4 options with renewal of 1 year.
DALO will enter into a parallel framework agreement with up to 5 (five) Tenderers. After DALO has awarded the tender to up to 5 Tenderers, DALO will initiate mini-competitions as the award model during the entire duration of the framework agreement.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had a positive equity ratio for each of the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The tenderer should include 2 lists (A and B) for their application: A: A list of the most important similar deliveries (references), cf. Section II.1.5, carried out within the past 10 (ten) years prior to the deadline for the request to participate. Similar deliveries: Chartering tasks (preferably with RORO vessels). Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. Section IV.1.2). If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery(reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services, described in Section II.1.5. The description should also include a description of the candidates participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if details are commercial confidential or if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in questions performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 5 previous deliveries, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5, DALO will only consider the first 5 deliveries on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. B: A list of the most important publications of RORO reports describing the shipping market for RORO vessels, cf. Section II.1.5. The list should preferably include a short description of the produced RORO reports including the language used, frequency (weekly, monthly or annually) and an overall description of the content i.e. a description of the RORO market situation as well other vessel capacities (e.g ROPAX or MPP), the definition of the vessel type, the composition by age and the size of the vessels, the charter rates, bunker prices and an assessment of the future development within these categories including scrapping of vessels and new buildings entering the market. The list should also preferably include whether the reports contain regular updates on fixtures of RORO's and other vessel types, sales and scrapping of vessels primarily within the RORO segment. When stating the list, the tenderers are allowed to attach a copy of the reports of the most important publications of RORO reports as documentation. Only the RORO reports performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous RORO reports, cf. Section IV.1.2). If the delivery of RORO reports in question is ongoing, it is only the part of the RORO Reports performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The description should also include a description of the candidates participation/role in the performance of the publications. The description should contain information on the date of issuing the publications.7. The list must contain a maximum of 7 previous publications and copies, whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 7, DALO will only consider the first 7 reports on the list. Deliveries beyond that will be disregarded. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.