Public procurement notice: Contract Notice
Published: 2018-07-03
Buyer: The European Patent Organisation (EPO)
Country: DE
Contract type: Works
Procedure: Open procedure
CPV classification: 32412100 | 32524000 | 72224100: Systems implementation planning services | 72263000: Software implementation services
Submission deadline: 2018-07-18
Award criteria: The most economic tender

Technical requirements: The European Patent Organisation is an intergovernmental organisation set up pursuant to the European Patent Convention which entered into force in 1977. At present it has 38 member states (Albania, Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom). The executive body of the EPO is the European Patent Office which is charged with the searching and examination of European patent applications and the granting of European patents. It employs approximately 6 700 staff at EPO headquarters in Munich, a branch at The Hague/Rijswijk (NL) and sub-offices in Berlin and Vienna.
Implementation and visualisation of the new installed security components (Part 1) as well as the already installed security components (Part 2) into the existing WinGuard detection and control system of the European Patent Office in Munich.
Payment of the Contractor's monthly invoice(s) for duly performed services will be made in arrears within 30 days of receipt of an invoice in the correct form.
Relating to the contract the performance of work has to start on 1.10.2018 and should be provided for approximately 1 year.
Proposals for variants which would have the effect of significantly reducing the rights and safeguards of the EPO are not allowed.
(a) Name and address of department from which the Procurement Documents and clarification of the Procurement Documents may be requested:
Bids must be submitted in one signed paper original and accompanied by an electronic version on a data medium on which the technical bid and all price information must be saved in separate folders.
(f) Language or languages in which requests for participation and clarification and bids must be drawn up:
If several bidders submit a joint bid, one must be designated as prime contractor responsible for performance of all the obligations under the contract.
Customer and bank references according to Annex A of the General Conditions of Tender (Part 1 of the Procurement Documents). References to prove professional competence in accordance with dedicated selection and award questionnaires that will form part of the Procurement Documents.
The contract will be awarded to the bidder(s) whose bid(s) is/are to be preferred in view of their ability to meet the EPO's needs and requirements. These are to be measured by:
— the bidder’s technical and organizational ability to implement and perform the requested services in accordance with the requirements (50 % weighting). The focus will among other things be on the coherency of the concept, the level of in-house effort, past experience (including references), third-party certification, the answers to the questions in the questionnaires (which form annexes to the invitation to tender) and environmental aspects,
The Tender Documents consists of two parts for the technical conditions. Both parts are to be answered separately. For similar single positions same answers / prices are expected. The execution of the parts should be in parallel with different personnel. Each part will be invoiced separately.
Contract award is expected to take place in September 2018. The EPO reserves the right to invite short-listed bidders to present their bids in Munich in early August 2018. Costs incurred by bidders in connection with such a presentation will not be reimbursed.
Please note that EPO’s procurement procedures are governed solely by EPO’s own procurement rules. The relevant rules are described in the EPO’s General Conditions of Tender, which are available at the EPO’s website www.epo.org.