Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-03-04
Buyer: Tai Tarian Ltd
Country: UK
Contract type: Services
CPV classification: 48311100 | 72512000: Document management services

Technical requirements: As part of its transformation plan, Tai Tarian is looking to procure an Electronic Documents and Records Management (EDRM) system to replace its existing legacy system.
Tai Tarian owns and manages approximately 9 000 homes throughout the Neath Port Talbot region and employs approximately 500 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations.
The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. Additionally, the system must integrate with Microsoft products including Word, Excel, and Outlook allowing easy storage of documents, and include the ability to store and access documents via mobile devices from any location.
As part of its transformation plan, Tai Tarian is looking to procure an Electronic Documents and Records Management (EDRM) System to replace its existing legacy system.
Tai Tarian owns and manages approximately 9 000 homes throughout the Neath Port Talbot region and employs approximately 500 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations.
The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. Additionally, the system must integrate with Microsoft products including Word, Excel, and Outlook allowing easy storage of documents, and include the ability to store and access documents via mobile devices from any location.
Interested suppliers are invited to attend a ‘Meet the Buyer’ day on Friday 13 March 2020, which will be held at Tai Tarian’s Head Office. The day will allow interested suppliers the opportunity to meet one to one with Tai Tarian’s representatives in order to gain an understanding of our requirements.
Please note that the ‘Meet the Buyer’ day will only be carried out on this day and that time slots will be allocated on a first come first served basis.
Please note that recording an interest is voluntary and potential tenderers will not be advantaged or disadvantaged through participation in the ‘Meet the Buyer’ day and any discussions held will not form part of any formal tender process. Tai Tarian reserves the right to change its requirements prior to the contract notice being issued and this PIN does not commit Tai Tarian to undertake any procurement process.
Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=100364