Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2016-10-29
Buyer: Rana kommune [Rana municipality]
Country: NO
Region: Nordland
Contract type: Services
Procedure: Negotiated without a prior call for competition
CPV classification: 48450000
Estimated value: 2000000 NOK

Technical requirements: The municipality has spent a lot of resources in the implementation of the system. The system functions well. Furthermore, the municipality has a large need to make wages and personnel work more efficient. The municipality is therefore choosing to procure additional services for the current system.
Rana municipality intends to enter into a contract with Visma Unique AS org. No. 982410339 for the procurement of additional serivces connected to the trade system for wages/personnel, Visma Enterprise HRM, which the municipality currently uses.
The procurement of a new personnel and wages system is a very comprehensive and resource-draining process. The municipality would therefore like to use the existing functionality that is already in the system. This will give a uniform wages and personnel system, with easily recognisable user interface for all actors in the municipality. Actors in this connection mean employees, managers, commercial personnel and HR employees.
As far as Rana municipality knows, Visma Unique AS is the only supplier who can deliver software with the wanted specifications.
— In order to quality assure the production of wages, all actors shall work efficiently in the same user interface.
— Documented case processes and electronic flow between the different systems that are already in the municipality.
— Able to give different user roles in the organisation access to the trade system based on their stated user rights. User administration and access management shall occur from HRM.
— Holidays/Leave — each individual employee has electronic access to register and see an overview of their leave.
— Leave follow-up — management always has an overview and follows-up sickness and other leave in accordance with the current law.
— Personnel messages — electronic registration and transfer of new employments, changes in employment relationships, new positions, final/termination messages.
Rana municipality currently uses Visma Enterprise HRM as a trade system for wages and personnel. The municipality has spent a lot of resources in the implementation of the system. The system functions well. Furthermore, the municipality has a large need to make wages and personnel work more efficient. The municipality is therefore choosing to procure additional services for the current system. Rana municipality intends to enter into a contract with Visma Unique AS org. No. 982410339 for the procurement of additional serivces connected to the trade system for wages/personnel, Visma Enterprise HRM, which the municipality currently uses. The procurement of a new personnel and wages system is a very comprehensive and resource-draining process. The municipality would therefore like to use the existing functionality that is already in the system. This will give a uniform wages and personnel system, with easily recognisable user interface for all actors in the municipality. Actors in this connection mean employees, managers, commercial personnel and HR employees. As far as Rana municipality knows, Visma Unique AS is the only supplier who can deliver software with the wanted specifications. The system shall ensure — The HRM trade system is a uniform wages/personnel system that ensures electronic case processing. — In order to quality assure the production of wages, all actors shall work efficiently in the same user interface. — Simplify searches, retrieval, tracing and the production of documents. — Documented case processes and electronic flow between the different systems that are already in the municipality. — Ensure compliance with the information security and data quality requirements. — Wages production is carried out in a cost efficient way. — Ensure continual updates for changes in the law and reporting requirements. — Follow-up requirement on electronic reporting for A-message. — Historical employee information can be re-found and used. — Able to give different user roles in the organisation access to the trade system based on their stated user rights. User administration and access management shall occur from HRM. — Be compatible with other software such as spreadsheets and text processing. — Be compatible with other software such as spreadsheets and text processing. — Notifications — management receives notification of employee follow-up — Registration of hours — electronic registration of hours. — My employees — management always has a general overview of all their employees. — Holidays/Leave — each individual employee has electronic access to register and see an overview of their leave. — Holidays/Leave — each individual employee has electronic access to register and see an overview of their leave. — Holidays/Leave — each individual employee has electronic access to register and see an overview of their leave.
The municipality intends to enter into a contract in mid November. Appeals to the procurement shall be sent to Rana municipality, c/o Hege Nygård, Postboks 173, 8601 Mo i Rana. Appeals deadline 11 November 2016 at 12:00.


Number of bids: 1