Public procurement notice: Contract Notice
Published: 2017-04-04
Buyer: Mutual Energy Limited
Country: UK
Region: Belfast
Contract type: Services
Procedure: Open procedure
CPV classification: 45310000 | 50116100 | 71311000: Civil engineering consultancy services | 71314100: Electrical services | 71317210
Estimated value: 250000 GBP
Submission deadline: 2017-05-02
Award criteria: The most economic tender

Technical requirements: Mutual Energy Limited (‘Mutual’) is seeking to procure a framework contract, which it currently anticipates will have 3 competent and experienced providers, that can deliver electrical and instrumentation services, aimed at small scale projects with a call-off value of less than GDP 10 000 per activity. It is anticipated that the framework will incorporate a range of day rate and/or resource prices aligned with the activities required. The providers will be appointed to the panel on the premise that they have provided a market rate for particular activities, but are not guaranteed work. A detailed specification is provided in Appendix 1 to the ITT, which is available by emailing: mutualframework@pinsentmasons.com
Mutual will conduct this procurement using the Open Procedure. Further information will be provided in the Invitation to Tender.
The Framework Agreement will be set for an initial term of five (5) years, with an extension option of a maximum of three (3) years, in one (1) year intervals, solely at Mutual's discretion.
Applicants must be able to demonstrate a turnover of greater than 100 000 GBP per annum, for each of the last three (3) financial years.
In summary, each applicant is required to demonstrate the following from the 4 categories. Further information on this is included in the Invitation to Tender document:
Applicants are required to provide (inter alia) details of their health and safety policy and health and safety management systems, details of convictions and prosecutions and compliance with Regulations.
Applicants are required to provide details of one (1) project where they have provided electrical services, completed in the three (3) years prior to the tender deadline.
Applicants are to provide details of one (1) project where they have provided instrumentation services, completed in the three (3) years prior to the tender deadline.
Applicants are required to provide details of the quality management system they have in place as well as any external auditing or accreditations they are working towards.
Potentially interested bidders should be aware that Mutual currently intends to shortly invite bidders to compete for another procurement process for minor works and services for safety case, emergency response, pipelines, mechanical and civil services, with call-off values lower than GDP 10 000 per activity.
Mutual expressly reserves the right: (i) to cancel this procurement at any stage (ii) not to award any contract as a result of the procurement process by publication of this notice; and (iii) to make whatever changes it may see fit to the content and structure of the competition. Mutual shall not be responsible for any costs incurred by bidders, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
The ITT documentation can be obtained from the contact identified at Section I.3) of this notice. When requesting the information, bidders are required to identify a contact point and a corresponding email address. In the event that Mutual is required to circulate any clarifications during the tender process, it shall send any clarifications to this address and will not be responsible for contacting bidders in any other way. It is the bidders' responsibility to ensure that this contact information is kept up to date and bidders are to advise Mutual as soon as possible if the contact point changes. It is the responsibility of bidders to ensure that they access the ITT documentation promptly in order to give themselves sufficient time to provide a full and accurate response.
All discussion and correspondence shall be deemed strictly subject to contract until the Framework Agreement is entered into. The Framework Agreement shall not be binding until signed and dated by Mutual and the relevant bidders.


Award value: 250000