Public procurement notice: Qualification System With Call For Competition
Published: 2024-07-11
Buyer: Fluxys LNG
Country: BE
Region: BE100
Contract type: Services
CPV classification: 71300000 | 71540000: Construction management services
Submission deadline: 2029-08-31

Technical requirements: The candidate must have the necessary economic and financial standing to perform the contract. 

Criterion 1) Proof of the candidate's economic and financial standing may be furnished by one or more of the following references:
- the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established;
- a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading.

The candidate must have an average yearly turnover of at least 7.500.000 EUR (three times the potential maximal yearly revenue). This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators.

In addition, the following financial ratio’s shall be met:
•	Current ratio (i.e. current assets divided by current liabilities) must be above 1.0;
•	Solvency ratio (i.e. equity divided by total assets) must be above 20%.

The candidate will provide a bank guarantee at first request if ratio is insufficient (5% of the total contract amount, increased at sole discretion of contracting entity if economical situation is requesting for it).

Criterion 2) The candidate must also provide evidence of relevant professional risk indemnity insurance.
The relevant professional risk indemnity insurance must have a minimum coverage of 1.250.000 EUR.
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account):

Criterion 1: H&S and quality system
Applicants need to demonstrate they have a high-quality H&S management and quality system. To this end, they have to demonstrate that they have:
-	 a certified H&S management system according to OHSAS 18000 or similar (proof of OHSAS 18000-certification to be provided);
-	a quality system (inclusive sites) which is ISO 9000-certified that shall be valid for -at least- the upcoming year (proof of ISO 9000-certification to be provided)
Applicants, who don’t have an ISO 9000 certificate, have to demonstrate that the follow-up and the conducting of subcontractors and suppliers are determined in a quality system compliant with conditions 4.6, 4.8 and 4.10 of ISO 9001.

Criterion 2: Engineering and Management services reference list
Applicant shall provide a reference list of studies and missions demonstrating the capabilities of the applicant (in house or external, if applicant demonstrates he is able to integrate such competence in the framework of a mission awarded to him). 
Applicant shall provide track record and experience in the domain of Engineering, Procurement, Construction and Commissioning services for LNG installations with respect to:
— (pre-)feasibility studies (basic design studies): minimum 2 references for the last 5 years,
— FEED studies (front end engineering design): minimum 2 references for the last 5 years,
— Owner's Engineer missions: minimum 2 references for the last 5 years,
— EPC or EPCM missions (engineering company hired by Fluxys LNG, to deliver detailed engineering services, procurement services and construction coordination services, whereas the purchase orders for equipment and contractors are awarded by Fluxys LNG) for a project value of -at least- 5 M€. References of non-LNG-projects, such as Oil & Gas or (Petro)chemical, are also acceptable as long as in house engineering competences in LNG are available: minimum 2 references for the last 5 years.
Each of the requested references for each of the above identified domains of expertise needs to reflect the applicant’s thorough knowledge of LNG engineering, as well as all related competencies for global studies, such as piping, mechanical, civil, electricity, instrumentation, cryogenic insulation, process safety, stress and hydraulic calculations, liquid hammer analysis, CE and PED, but also marine & maritime (mainly related to jetty construction) and geological (tank construction) competences, as well as Project Management, Cost estimation, Project Scheduling, Quality & Safety Management, Procurement Management and Construction & Commissioning Management.
Applicants have the right not to submit references for one or more of the above-mentioned domains. In such case the Applicant shall explicitly confirm in its Application form that he does not want to receive any Invitation to Tender for any mission in such domain.
In any case, if Fluxys LNG finds that, for one or more domains of expertise, the Applicant has not submitted the minimum required number of references and/or if such references do not sufficiently reflect the above described knowledge, Fluxys LNG has the right to qualify the Applicant only for missions relating to those domains for which he fully meets this qualification criterion.
Criterion 3: Knowledge of English and Dutch
Applicant shall demonstrate to Owner that its key personnel is capable of working, i.e. reading, writing and speaking fluent, in English.
Such proof can be provided i.a. by means of CV’s, language certificates, work experience.
However, Applicant must also take into consideration that the Zeebrugge LNG Terminal is based in Flanders, meaning that permitting documents or (basic) engineering documents of previous projects exist only in Dutch. Therefore, FLuxys LNG requires applicant to explicitly confirm that, if required, he will also be able to process, understand and write documents in Dutch.
Criterion 4: Use of software tools
Applicant shall give an overview of the main software tools used within the different engineering disciplines. The selection of the software to be used for each mission will be done in concertation with Fluxys LNG in order to achieve the required targets of the engineering design in terms of quality, cost and schedule.

Criterion 5: Capability to draft permit requests
Applicant shall demonstrate he is able to draft permit requests or to manage the process of drafting such requests for federal and regional Flemish permits (i.a. requests to obtain an integrated building and environmental permit (Dutch: Omgevingsvergunning) .
Such proof shall be provided by means of a list of references relating to obtaining permits for large scale industrial projects.
The list shall contain minimum 3 references over a period of 5 years and shall contain at least the following information:
(i)	Type of permit
(ii)	Scope of mission

Criterion 6: Staffing
Applicant needs to demonstrate he is adequately staffed for this type of projects.
Such proof shall be provided by means of a Company Organigram, demonstrating such adequate staffing.
Criterion 7: Use of subcontractors
Fluxys LNG expects the Applicants to have the necessary adequate in-house competences for performing missions in the framework of this Qualification. 
Therefore, Applicant shall commit not to subcontract more than 30% of any mission it is being awarded in the framework of this Qualification.