Public procurement notice: Contract Notice
Published: 2019-05-16
Buyer: Calvay Housing Association Ltd
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50711000 | 71314100: Electrical services
Submission deadline: 2019-06-14
Award criteria: The most economic tender

Technical requirements: The work to be undertaken comprises the provision of a term maintenance contract for IEE electrical inspection services and detector installation/replacements internally in flats, PAT testing in the employer’s offices and planned/consequential electrical replacement works (including managing MI switch installations; consumer units; electrical accessories/fittings and rewiring; smoke/CO/Heat detectors, ventilation fans; common entry/rewiring and associated repairs) to the employer’s flats/houses (which quantity may vary from time to time) in Barlanark G33. Note that ordering electrical replacements is provisional/optional, at the Employer’s discretion.
The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.
The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.
— price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting,
The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).
The contract period is to 31.3.2020, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2024.
— tendering contractors and their operatives delivering the services/works must be NICEIC and/or select qualified/registered,
— UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so],
— agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet],
— an annual turnover more than 360 000,00 GBP, and annual net profit greater than zero in each of the past 3 years,
— the minimum insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; 10 000 000 GBP cover for employer’s liability; and 200 000,00 GBP for contract works or all risks cover,
— contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 5 years for [preferably] RSL’s. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts for the provision of IEE inspections, PAT testing, managing MI switch ordering/ installations, detector installation/ replacements and planned/consequential electrical repairs/replacements which are a pre-requisite of this contract,
— the employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/or others,
— operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .xlsx or.csv format as agreed with the employer.
Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.

Eligibility requirements: The following selection criteria must be confirmed in the ESPD to achieve a pass: — tendering contractors and their operatives delivering the services/works must be NICEIC and/or select qualified/registered, — all operatives must be UKATA asbestos awareness trained, — detector installers must be certified Aico “Expert Installer LD2 CPD trained”, — UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so], — agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet], — an annual turnover more than 360 000,00 GBP, and annual net profit greater than zero in each of the past 3 years, — the minimum insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; 10 000 000 GBP cover for employer’s liability; and 200 000,00 GBP for contract works or all risks cover, — electrical testing or replacement works must not be subcontracted; — contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar electrical term contracts as practicable in the past 5 years for [preferably] RSL’s. The threshold for experience is similar scope, quantity and value of works for a minimum of 2 completed term contracts for the provision of IEE inspections, PAT testing, managing MI switch ordering/ installations, detector installation/ replacements and planned/consequential electrical repairs/replacements which are a pre-requisite of this contract, — the employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the employer and/or others, — operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .xlsx or.csv format as agreed with the employer. Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.