Public procurement notice: Contract Notice
Published: 2018-09-18
Buyer: DSB
Country: DK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71200000 | 71220000 | 71300000 | 71311230 | 71520000: Construction supervision services
Submission deadline: 2018-10-23
Award criteria: The most economic tender

Technical requirements: Procurement of lead consulting services in regards to design of repair and maintenance facilities (RMF) for electric trains
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant, who has experience and motivation for a large scale project.
The RMFs will support the new electric trains. Currently, DSB is in the process of buying new electric trains to support operation of regional and national lines in Denmark. This requires an upgrade of the existing network of DSB workshop facilities. The new RMFs are expected to be located in Fredericia, Copenhagen, and Aarhus. The Fredericia RMF is an extension to an existing DSB workshop north of Fredericia Station, and will be the first of the 3 new RMFs, planned to start operation by the end of 2023. The new trains will be delivered, tested and prepared for operation in Fredericia. The Copenhagen and Aarhus RMF's are expected to start operation late 2024.
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant who has the experience and the motivation for at large scale project such as this. The RMFs will exclusively support the new electric trains that DSB is in the process of buying. The new RMFs are expected to be located near Fredericia, Copenhagen and Aarhus. The design shall cover both buildings and infrastructure such as layout of tracks and overhead powerlines. The contract will cover conceptual design, basic design, preliminary design, tender project, execution project, execution including construction management and handing over as lead consultant. Furthermore, the services of the lead consultant cover the tendering of the execution of the 3 RMFs. Please refer to the tender documentation for a detailed description of the services to be provided by the lead consultant.
Each RMF will contain maintenance facilities (primarily a workshop and a wheel lathe) operated by the supplier of the trains and service facilities (primarily for train wash, cleaning, sanitary works, stabling and shunting),operated by DSB. DSB is aiming at a set of workshop functions and installations that are standardized across the 3 sites, thereby allowing for maximum flexibility when it comes to exchange of staff, accumulated knowledge, procedures, machinery etc.
The future track layout of all 3 RMF’s shall incorporate a large degree of flexibility that allows for an effective workflow and throughput of trains. It should be possible for an incoming train to reach any of the facilities directly, without being blocked by other trains that are currently serviced at other facilities.
The lead consultant will operate in an organization with a large variety of shareholders and with important interfaces towards other projects. Planning and managing 3 parallel RMF’s (projects) requires coordination and Programme management skills.
The train supplier of the new trains is expected to be known mid 2020. The lead consultant will thus have important information about the train type quite late in the design process, which the lead consultant will have to consider when planning and managing the projects (RMF’s). This also means that the tendered draft contract is flexible in terms of the final services and deliverables of the lead consultant e.g. the draft contract provides DSB with the possibility of downscaling the scope of services, changing the procurement strategy for the RMF’s and also downscaling the number of RMF’s.
The exact content of the services to be provided by the lead consultant under the lead consulting agreement is subject to negotiations, c.f. Tender Conditions section 5.
If more than the required number of applicants fulfill the minimum requirements, see section III.1.2, the selection of the applicants that will be invited to submit tenders will be based on an evaluation of which applicants have documented the most relevant references in comparison to the agreement described in sections II.1.4 and II.2.4.
It will be regarded positively in the assessment if the references show the applicant’s ability and experiences in regards to:
The design of buildings/constructions which in regard to complexity, economic scale and nature of services covered by the contract has similarities to the agreement as described in sections II.1.4, II.2.4 and II.2.6. Examples of buildings and constructions with similarities to the agreement are projects combining design of buildings and infrastructure and infrastructure projects. It will be regarded positively if the applicant in the references had the role as lead consultant in the design phase.
The applicant must submit a completed version of the European Single Procurement Document (ESPD, including Part IV, section B, which shall contain information concerning the financial ratios and average annual turnover described below (A-C).
DSB intends to ask the applicants to provide documentation for the information provided in the ESPD regarding financial and economic standing, after the pre-qualification of the tenderers. DSB will set an appropriate deadline of no less than 2 and a half weeks to submit the documentation. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline. Before awarding the Agreement, the tenderer to whom DSB intends to award the Agreement must provide documentation that the tenderer is not subject to the mandatory grounds for exclusion as set out in section 135 (1) and (3) of the Danish Public Procurement Act. To the extent, such documentation has already been submitted during the tender process, the tenderer shall only resubmit the required documentation if the documentation is no longer deemed valid.
The documentation must be submitted within an appropriate deadline set by DSB of not less than 2 and a half weeks (18 calendar days) calculated from receipt of the request. DSB recommends that the applicants assure that they will be able to submit the documentation within the appropriate deadline.