Public procurement notice: Contract Notice
Published: 2016-06-02
Buyer: Sandnes kommune (Sandnes municipality)
Country: NO
Region: Rogaland
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000
Estimated value: 3000000 NOK
Submission deadline: 2016-08-08
Award criteria: Price, Case/assignment comprehension, Suggested solutions

Technical requirements: Price
Case/assignment comprehension
Suggested solutions
The procurement is a combined purchase and service contract, where the main part consists of services. The procurement concerns the purchase of an IDM system for the municipality, and set up, support and operation and maintenance of this system.
It is the intention that several source and measuring systems shall be connected to the system, this will be based on cost-benefit analysis. This is therefore a long-term investment that shall be adapted to the municipality's infrastructure, and it requires a high degree of individual adaption.
Sandnes kommune is uncertain what the scope of the contract will be. This is due to uncertainty regarding the risk that underlies the integrations the solution shall go through, and how this affects the price.
— Automated set up, maintenance and termination of AD users and group membership in AD based on data from the Customers wages and personnel data system.
— A portal for access management to ensure a complete information and work flow connected with the setting up and maintenance of user access and changes in person and organisation data that must be handled manually.
The following is therefore included in the estimated value: the investment cost for the software and implementation, as well as operations, maintenance and support costs. The estimate has also taken into account 2 future integrations. Even if we are highly uncertain (as previously mentioned) regarding the price calculation for such integrations will be based on, we have chosen to include this in the estimate in order to highlight the possibility for the future integrations.
The amount under is the budget framework for the procurement, and offers over this amount may be rejected.
The contract contains 2 options for extension of the agreement period with 1 year at a time, on verbatim terms to the original contract.
2. Requirement: The tenderer cannot have considerable arrears for VAT, tax or social security payments, or there must be an approved payment plan in place.
Documentation Requirement: Norwegian tenderers shall present a tax, employer contribution tax and VAT certificate. The tenderers can order this certificate themselves through Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. The certificate shall be available by the tender deadline and it must not be older than 6 months.
Foreign companies: Certificate issued by the competent authority in the Tenderer's home country certifying that the Tenderer has fulfilled his obligations regarding fees in accordance with the laws of the country where the Tenderer is established.
Requirement: The tenderer shall have settled financial conditions and financial ability to execute the contract, and the tenderer must as a minimum have achieved a rating of creditworthy.

Eligibility requirements: 1. Requirement: The business is required to have a legally established company. Documentation Requirement: Company Registration Certificate from the Brønnøysund Register Centre. Only for foreign tenderers: Proof of registration in a branch register, or company register. 2. Requirement: The tenderer cannot have considerable arrears for VAT, tax or social security payments, or there must be an approved payment plan in place. Documentation Requirement: Norwegian tenderers shall present a tax, employer contribution tax and VAT certificate. The tenderers can order this certificate themselves through Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. The certificate shall be available by the tender deadline and it must not be older than 6 months. Foreign companies: Certificate issued by the competent authority in the Tenderer's home country certifying that the Tenderer has fulfilled his obligations regarding fees in accordance with the laws of the country where the Tenderer is established. Requirement: The tenderer shall have settled financial conditions and financial ability to execute the contract, and the tenderer must as a minimum have achieved a rating of creditworthy. Documentation Requirement: As documentation, the contracting authority will obtain a credit rating from Experian (the contracting authority subscribes to services from Experian). The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. When submitting a tender, the tenderer can enclose a credit assessment from a certified credit rating company showing that the tenderer fulfils the requirement in column A. The credit assessment shall be based on the last available accounting figures. If for valid reasons a tenderer is unable to submit the documentation as requested by the contracting authority, the tenderer may prove his economic and financial standing with any other document that the contracting authority is able to accept. Requirement: The tenderer shall have experience from having implemented a system for identity and access management in an equivalent complex organisation as Sandnes kommune. Documentation Requirement: The tenderer is requested to enclose a list of the most important, relevant assignments during the last 3 years, including information, points in time and recipient (contracting authority/kommune), the size of the contract and scope. Tenderers shall state the name and e-mail address of a contact person at the reference that best shows the supplier's experience to the contracting authority. The references will only be contacted if required.
Requirement: The tenderer shall have settled financial conditions and financial ability to execute the contract, and the tenderer must as a minimum have achieved a rating of creditworthy. Documentation Requirement: As documentation, the contracting authority will obtain a credit rating from Experian (the contracting authority subscribes to services from Experian). The tenderer is expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's financial situation. When submitting a tender, the tenderer can enclose a credit assessment from a certified credit rating company showing that the tenderer fulfils the requirement in column A. The credit assessment shall be based on the last available accounting figures. If for valid reasons a tenderer is unable to submit the documentation as requested by the contracting authority, the tenderer may prove his economic and financial standing with any other document that the contracting authority is able to accept.
Requirement: The tenderer shall have experience from having implemented a system for identity and access management in an equivalent complex organisation as Sandnes kommune. Documentation Requirement: The tenderer is requested to enclose a list of the most important, relevant assignments during the last 3 years, including information, points in time and recipient (contracting authority/kommune), the size of the contract and scope. Tenderers shall state the name and e-mail address of a contact person at the reference that best shows the supplier's experience to the contracting authority. The references will only be contacted if required.