Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2021-10-07
Buyer: Forsvaret v/Forsvarets logistikkorganisasjon
Country: NO
Contract type: Supplies
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 39522510

Technical requirements: The Norwegian Defence Logistics Organisation (NDLO) will soon procure different types of sleeping mats for the armed forces. The aim of this procurement is to cover the Norwegian Defence's need for sleeping mats for all departments where this is seen as necessary equipment.
The procurement is currently planned as an open tender contest with a publication date in November 2021. The provisional plan is that the procuremnet will be split into 3 sub-areas. The contracting authority is planning to let tenderers submit tender samples for all articles, or those sub-areas that they would like to compete for. The cost of delivering tender samples is to be entirely covered by the tenderer.
Before the publication, the Contracting Authority needs information from the market. This is described in point 2.4.
The sleeping mat must protect the soldier's posture, and is a necessity for all users at operative level. The Norwegian Defence has some departments with special needs. These departments will be users of inflatable sleeping mats.
Specific requirements specificaiton and the total framework for the contract will be available at a later date. The intention of this mapping is to carry out a good market analysis of the existing market before the tender is announced.
It is also important for the Norwegian Defence that the principle of competition and equal treatment is protected and that the supplier market has knowledge of the coming notice.
The tender documentation is not definitive, and the intention is to use any input to improve the tender documentation and ensure that they come across for the supplier market in the best possible way when they are published. The Contracting Authority is particularly interested in input on the requirements specification and the suppliers' leading times.
We have split the survey into two parts. The first part is general information on the procurement and the second part is on the requirements specification. The contracting authority would like as detailed responses as possible, but will also accept responses to only parts of our questions. We will also accept feedback if you have comments that do not naturally belong to any of the response sections in the documents.
The general questions on the documentation are in the table in point 7 in this main document. In this part of the survey the contracting authority would like to have responses on the general conditions around the supplier market for the products. If suppliers have general feedback on the coming procuremnet, we would like it to added here.
In this part of the market survey, the contracting would like the supplier market to provide feedback on the requirements specification for the future tender contest. This is done in the table in point 8 in the main document, and column C in Annexes 1, 2, and 3. The Contracting Authority is particularly interested in feedback on requirements that are difficult to fulfil, requirements that a supplier believes are unclear/can be misunderstood, (e.g., because the same requirement in reality is dealth with several times in different places), and/or unneccessary requirements and requirements that increase costs. We are particularly interested to get feedback if any of the requirements are contradictory. We will also welcome additional feedback that is not covered by the above.
Feedback is to be given by completing and returning this document. The response deadline for the RFI is 18.10.21.
We will answer these as and when we receive them in a separate from that will be available for all suppliers that ask questions under 'additional information' in the notice in Mercell. Suppliers will not be visible in the overview of questions and answers we publish.