Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2023-06-02
Buyer: Oslo universitetssykehus HF, Kreftregisteret
Country: NO
Contract type: Supplies
Procedure: Contract award without prior publication
CPV classification: 39132000 | 48000000 | 48311000 | 48311100 | 72252000: Computer archiving services
Estimated value: 2600000 NOK

Technical requirements: The Cancer Registry of Norway intends to enter into a contract with TietoEvry AS for the delivery of the case management and archive system Public 360 on-premise. The Cancer Registry of Norway is organised as an unit in Oslo University Hospital Trust [Oslo universitetsykehus HF (OUS)], which is the legal entity with overall responsibility for the archives, cf. the Archive Act § 1, second paragraph. OUS currently uses Public 360 as its case management and archive system, and the Cancer Registry sees the need for an archive system that is equivalent to that of the legal entity. The Cancer Registry therefore intends to enter into a contract with TietoEvry AS directly for the delivery of Public 360, cf. PPR § 13-4 (b)(2).
The Cancer Registry's current archive system is old and will not be continued. This procurement is for a case management and archive system with archiving and case management functionalities. The Cancer Registry needs an archive core (based on Noark 5), case management function for approx. 200 users, assistance with technical implementation, and a service and maintenance agreement.
The Cancer Registry of Norway is organised as an unit in Oslo University Hospital Trust [Oslo universitetsykehus HF (OUS)], which is the legal entity with overall responsibility for the archives, cf. the Archive Act § 1, second paragraph. OUS currently uses Public 360 as its case management and archive system. The Cancer Registry has investigated the possibility of using OUS's Public 360 on-premise licence, a case management and archive system operated by Sykehuspartner. It has been confirmed by Sykehuspartner that it is not possible to offer Public 360 on-premise as a service to the Cancer Registry under the same licence due to differences in the ICT infrastructure. In consultation with the management of OUS, the Cancer Registry (the contracting authority) has therefore decided to procure the equivalent system, Public 360. The system must be delivered as an on-premise system, installed at the contracting authority's premises on dedicated servers associated with the contracting authority.
The procurement will entail lower implementation costs in the form of training and course assistance from OUS compared to the procurement and implementation of an alternative archive system.
The Cancer Registry of Norway intends to enter into a contract directly with TietoEvry AS for the delivery of the Public 360 case management and archive system on-premise, cf. PPR § 13-4 (b)(2).
Any objections to this contract being signed must be sent to the contracting authority by 12 June 2023 at 12:00. The correct point of contact is given in the voluntary ex-ante transparency notice section I.1.
The Cancer Registry of Norway is organised as an unit under Oslo University Hospital Trust [Oslo universitetsykehus HF (OUS)], which is the legal entity with overall responsibility for the archives, cf. the Archive Act § 1, second paragraph. OUS uses Public 360 as its case management and archive system. The Cancer Registry has investigated the possibility of using OUS's Public 360 on-premise licence, which is operated by Sykehuspartner. It has been confirmed by Sykehuspartner that it is not possible to offer Public 360 on-premise as a service to the Cancer Registry under the same licence due to differences in ICT infrastructure. The Cancer Registry must therefore make its own procurement. The Cancer Registry needs the equivalent case management and archive system to that of the legal entity (OUS).
As the legal entity, OUS is responsible for the archives in accordance with the Archive Act § 1. The Cancer Registry of Norway has assessed that the efficient use of resources in society dictates that the Cancer Registry of Norway uses the equivalent archive system to that of the legal entity, and is not be required to assess alternative archiving systems through an open tender contest.
The fact that the Cancer Registry has different ICT infrastructure and is located on a separate network that does not make it practically possible to integrate directly into OUS's Public 360 licence must not have the consequence of an ordinary call for tenders being carried out, where we risk ending up with an alternative system other than that of the legal entity. If there were no differences in ICT infrastructure and networks, the Cancer Registry's case management and archive system would have been linked to the archive system used by OUS. Due to the difference in infrastructure, we consider it necessary to publish a voluntary ex-ante transparency notice before making a direct procurement of Public 360 in order to procure the same system as our superordinate entity. We have considered this to be sufficient for use of the exemption provision in the PPR § 13-4 (b)(2).
The difference in infrastructure makes it necessary to make a direct procurement of a case management and archive system equivalent to the system used by the legal entity (Public 360). The Cancer Registry therefore intends to enter into a contract directly with TietoEvry AS for the delivery of Public 360 on-premise, cf. PPR § 13-4 (b)(2).


Winner: TIETOEVRY NORWAY AS
Award value: 2600000