Public procurement notice: Contract Notice
Published: 2016-01-23
Buyer: Dumfries and Galloway Council
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 66110000 | 66112000 | 79710000: Security services
Submission deadline: 2016-03-09
Award criteria: Quality, Price

Technical requirements: Quality
Price
This contract is for the provision of a secure and reliable Cash Collection Service throughout Dumfries and Galloway region. The Service Provider will be responsible for the safe and secure collection of cash and cheques from various Council properties and the depositing of cash collected to our Council's bank or other mutually agreed site.
The contract will be for 1 year from 1.5.2016 to 30.4.2017 (or other mutually agreed dates) with the option to extend on an annual basis for a period of 12 months. The maximum number of period extensions would be 3. Extensions would be based on the satisfactory outcome of annual performance reviews.
The estimated value of the contract over 4 years is approximately 206 000 GBP. This is an indicative value only and no guarantee is given with regard to the Council's overall uptake of any resulting contract. Due to Council re-organisation the values may be revised in future years.
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_4625 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
This contract is for the provision of a secure and reliable Cash Collection Service throughout Dumfries and Galloway region. The Service Provider will be responsible for the safe and secure collection of cash and cheques from various Council properties and the depositing of cash collected to our Council's bank or other mutually agreed site.
The contract will be for 1 year from 1.5.2016 to 30.4.2017 (or other mutually agreed dates) with the option to extend on an annual basis for a period of 12 months. The maximum number of period extensions would be 3. Extensions would be based on the satisfactory outcome of annual performance reviews.
The estimated value of the contract over 4 years is approximately 206 000 GBP. This is an indicative value only and no guarantee is given with regard to the Council's overall uptake of any resulting contract. Due to Council re-organisation the values may be revised in future years.
The contract will be for 1 year from 1.5.2016 to 30.4.2017 (or other mutually agreed dates) with the option to extend on an annual basis for a period of 12 months. The maximum number of period extensions would be 3. Extensions would be based on the satisfactory outcome of annual performance reviews.
The Service Provider shall comply with all relevant standards and regulations applicable to the delivery of this contract and in particular must be licensed under the Private Security Industry Act 2001.
(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

Eligibility requirements: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent. (2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process. (3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession. (4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession. (5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register. (6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process. (7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation. (8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established. (9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established. (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business. (1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract; (2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards. (3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures; (4) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities; (5) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate. (7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract. (8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance. (2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice. (3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract; (2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards. (3) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures; (4) A statement of the candidate's technical facilities; measures for ensuring quality; and their study and research facilities; (5) An indication of the proportion of the contract which the services provider intends possibly to subcontract. (6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate. (7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract. (8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.