Public procurement notice: Contract Notice
Published: 2021-07-16
Buyer: Sandnes kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48300000 | 48310000 | 48311000 | 48329000
Estimated value: 12000000 NOK
Submission deadline: 2021-08-18
Award criteria: The most economic tender

Technical requirements: The contracting authority would like to replace the current 'on-prem' case and archive system with a cloud system. The system will be used as a general case processing system for the central administration in Sandnes Municipality, including political processing. Furthermore, assignments for professional areas such as the technical sector (building applications and planning cases) and political meeting processing (digitalisation of work processes for elected persons) must be covered by the procurement.
Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future.
The contracting authority would like to replace the current 'on-prem' case and archive system with a cloud system. The system will be used as a general case processing system for the central administration in Sandnes Municipality, including political processing. Furthermore, assignments for professional areas such as the technical sector (building applications and planning applications) and political meeting processing (digitalisation of work processes for elected persons) must be covered by the procurement.
Sandnes Municipality uses Documaster Arkiv as its archive core, but sees that it is necessary that a new system also includes archive functionality and the possibility of using it as an archive if there is a need for this in the future.
Attention is drawn to the fact that the contracting authority reserves the right in point 2.5 of the tender documentation to reject tenders that exceed the contracting authority's budget for operation or investment. Information is given on this in the notice so that tenderers that cannot deliver according to the contracting authority's budget do not submit a tender.
The contracting authority can, pursuant to section 16-12 in the regulations, state a lower or upper limit for the number of tenderers that are selected to submit a tender. This contest will not have an upper limit for the number of tenderers that are prequalified, as the complexity of the procurement is deemed to be large enough that the natural selection of tenderers that can participate will already be limited.
Tenderers must not have considerable tax and VAT arrears, unless an approved repayment schedule is presented.
Tax and VAT certificate, not older than 6 months. The certificates can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration.
A certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old.
Tenderers must be registered in a company register, professional register or a commerce register in the country where the tenderer is established.
Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.
Tenderers must have sufficient economic and financial capacity to be able to fulfil the contract. Tenderers must, as a minimum, achieve a rating of ‘Credit worthy’, i.e. the tenderer must be in risk classification 6 or higher on the Experian scale.
As documentation the contracting authority will obtain the credit evaluation Commercial Delphi Score from Experian (The contracting authority subscribes to services from Experian).
Tenderers are expected to have familiarised himself with registered information about the company and by submission of the tender accepts that the information will be obtained and form the basis of the assessment of the tenderer's economic situation.
Tenderers can attach a credit rating from a certified credit rating company showing that the tenderer fulfils the requirement. The credit assessment must be based on the last available accounting figures.

Eligibility requirements: Requirement 1: tax certificate. Tenderers must not have considerable tax and VAT arrears, unless an approved repayment schedule is presented. Documentation requirement 1: Tax Certificate. Norwegian tenderers: Tax and VAT certificate, not older than 6 months. The certificates can be ordered and downloaded from Altinn. If this is not possible, it can be ordered from the tax collector or the Norwegian Tax Administration. Foreign tenderers A certificate issued by the competent authority in the tenderer's home country certifying that the tenderer has fulfilled his obligations regarding taxes and fees in accordance with the laws of the country where the tenderer is established. The certificate must not be more than 6 months old. Requirement 2: the tenderer's organisational and legal position: Tenderers must be registered in a company register, professional register or a commerce register in the country where the tenderer is established. Requirement 2: The tenderer's organisational and legal position: Norwegian companies: Company registration certificate. Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established.

Award value: 12000000