Public procurement notice: Contract Notice
Published: 2022-08-29
Buyer: Dublin Port Company
Country: IE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 48170000 | 48420000 | 48421000 | 48700000
Estimated value: 500000 EUR
Submission deadline: 2022-09-29
Award criteria: The most economic tender

Technical requirements: DPC proposes to engage in a competitive process for the establishment of  Single-party Framework agreement(s) to provide an On line Environmental, Health and Safety System and an On line permit to work system at the Dublin Port estate in 2 lots, as two single party framework agreements.
DPC wishes to procure and formalise its EHS system with a suitable provider to ensure the health and safety of every individual within the workplace by providing sufficient reporting and investigating processes, documents sharing and acknowledgement, streamlined reports and data on EHS metrics but most of all to assist DPC maintain regulatory compliance. An online system is required to provide this.
Initial contract is for 3 years with options to extend, during the life of the maximum 8 year framework period.  It should be noted that contracts awarded under the framework may extend beyond the life of the framework.
Dublin Port Company’s Oil Zone Area has been identified as a hazardous zone under ATEX Directive 2014/34/EU. Therefore, under the General Application Regulations S.I. No. 299 of 2007: “a system of permits to work is applied for carrying out both hazardous activities and activities which may interact with other work to cause hazards”. An Online permit to Work system is required to provide this.
Initial contract is for 3 years with options to extend, during the life of the maximum 8 year framework period.  It should be noted that contracts awarded under the framework may extend beyond the life of the framework.
A grouping if successful should be prepared to contract as a single entity having joint and several liability.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:220334) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying

Eligibility requirements: Please refer to tender documentation.

Award value: 500000