Public procurement notice: Contract Notice
Published: 2019-07-02
Buyer: University College London Hospitals NHS Foundation Trust (UCLH)
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 39518000 | 39830000 | 45111290 | 45211000: Construction work for multi-dwelling buildings | 45215000: Construction work for health buildings
Estimated value: 236475000 GBP
Submission deadline: 2019-07-29
Award criteria: The most economic tender

Technical requirements: UCLH wishes to procure 2 facilities management service providers to deliver hard and soft FM services to the part of the non-PFI Trust estate — approx. 124 000 m
The primary purpose of the procurement exercise is to bring a high quality standard of service to all areas with common practises and methodologies which can be monitored and measured accordingly. The Trust is therefore seeking service providers with strong customer focus who are able to work collaboratively with the Trust, deliver innovative service solutions and positively embrace continuous improvement.
Lot 1(b): Hard FM optional services — Provision of utilities management services pre-priced contract variation, to include, but not limited:
UCLH will not accept bids for the Sub-lot 1(b) individually and Sub-lot 1(b) will only be let in combination with Sub-lot 1(a). UCLH reserves the right to include any services listed in Lot 1(b) within the overall contract at contract award or take up these additional services as a pre-priced contract variations at a later stage, should it wish to do so.
If a bidder elects to apply for Lot 1(a) and Lot 1(b) Hard FM Services and is shortlisted, the bidder will be required to submit, as part of a compliant tender, a pre-priced, fully developed contract variation (‘Pre-Priced Variation’) for Lot 1(b) Hard FM services — Provision of utilities management services.
Elements of the Portering services at Westmoreland Street and Queen Square include Clean Linen Delivery, Used Linen Collection, Mail Delivery / Collection to Mail Points. These elements have been demarcated within the service matrix.
The cleaning, portering and security services listed in Lot 2(b) are currently provided by in house staff at the locations bracketed in para 6.10*. At this stage it is undecided whether or not UCLH intends to retain these services in house. It is also undecided at this stage whether or not UCLH intends to include Soft FM services to The Cotton Rooms within this contract.
UCLH reserves the right to include any services listed in Lot 2(b) within the overall contract at contract award or take up any of these additional services as a pre-priced contract variations at a later stage, should it wish to do so. Therefore UCLH will not accept bids for the Sub-lots 2(a) and 2(b) individually and these sub-lots will not be let separately.
Where shortlisted, bidders will be required to submit, as part of a compliant tender, a pre-priced, fully developed contract variation (‘Pre-Priced Variation’) for each element listed in Lot 2(b) Soft FM Optional Services. The Pre-Priced Variations in Lot 2(b) will not be evaluated for the purpose of the contract award. However, bidders should note that the pre-priced variations may be incorporated into the contract, individually, in part or whole. The contract will also detail the mechanism by which the pre-priced variations can be enacted. Bidders’ submissions for Lot 2(b) may be the subject of discussion in the negotiation meetings with a view to optimising the pre-priced variation proposals.
This procurement and the subsequent contract is being offered in 2 separate lots. Both lots have been further divided into Sub-lots.
Within the e-Tendering portal you are required to identify which lot(s) you are expressing an interest for.
Without clearly identifying which lot(s) you intend to bid for, UCLH cannot consider your SQ as complete and will not consider your SQ or expression of interest any further.
Lot 1(b): Hard FM optional services — Provision of utilities management services pre-priced contract variation, to include, but not limited.
UCLH will not accept bids for the Sub-lot 1(b) individually and Sub-lot 1(b) will only be let in combination with Sub-lot 1(a). UCLH reserves the right to include any services listed in Lot 1(b) within the overall contract at contract award or take up these additional services as a pre-priced contract variations at a later stage, should it wish to do so.
If a bidder elects to apply for Lot 1(a) and Lot 1(b) Hard FM Services and is shortlisted, the bidder will be required to submit, as part of a compliant tender, a pre-priced, fully developed contract variation (‘Pre-Priced Variation’) for Lot 1(b) Hard FM services — Provision of Utilities Management Services.


Award value: 236475000