Public procurement notice: Contract Notice
Published: 2017-01-25
Buyer: Drammen Kommune
Country: NO
Region: Buskerud
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 33100000 | 33190000 | 33192300 | 33197000 | 44421700
Estimated value: 9000000 NOK
Submission deadline: 2017-02-21
Award criteria: The most economic tender

Technical requirements: The contracting authority shall procure a medicine cupboard and medicine trolleys for electronic medicine handling, as well as a contract for the maintenance and service of the equipment and software for nine residential and service centres. The delivery will start when the contract is signed and it shall be completed within 18 months. The contracting authority and the tenderer are to cooperate on preparing a delivery plan.
The Contracting Authority uses Mercell Sourcing Service. To express your interest and gain access to any documents, please click on the link below or copy and paste the link into your browser. (http://permalink.mercell.com/64644694.aspx). Then follow the instructions on the website.
The contracting authority shall be a leading municipality in welfare technology and it shall provide services of high quality and safety to its users. The welfare technology shall support tasks and processes that users, relatives and employees benefit from and it shall contribute to Drammen achieving its vision of a larger, smarter and healthier municipality.
Medicines are currently stored in the medicine room which has restricted access. Prepared medicines are stored in a locked medicine trolley with a drawer for each patient.
A doctor prescribes the medicines on a medicine card in the EPJ (Gerica). A print-out of the medicine card is used when distributing and preparing the medicines.
The preparation and distribution of medicines is documented manually on paper immediately after the task has been performed. Double checks are documented for the preparation when required. Distribution is documented by 1 signature for a medicine pill dispenser, 1 signature for medicines in a multi-dose bag and 1 signature per medicine for other medicines. Reasons for medicines that have not been given are also documented. Information is available on an A4 sheet of paper on the medicines that a patient has had over the course of 1 month. The documentation is archived in the patient records.
Health personnel keep daily records of all A and B preparations, which show receipt and withdrawals in accordance with the record requirements in the regulations on handling medicines for entities and health personnel who provide health services, § 9, with the accompanying circular letter.
— Document all receipt and withdrawals of medicines in prescription group A, including what each patient has had of such medicines. The documentation shall always be updated and kept for at least 5 years.
— Have an overview of all receipt and withdrawals of medicines in prescription group B. The received amount shall collate with the actual use at unit level.
The medicine handling chain starts when a medicine is prescribed, via delivery from a chemist/wholesaler to the preparation and distribution of the medicine. ICT systems are used in electronic medicine handling to carry out and document the various stages in the medicine handling chain in order to ensure that the correct patient gets the correct medicine, in the correct dose, at the correct time in the correct way.
— Increase quality and patient safety by using electronic systems in the medicine handling chain, for the preparation and distribution of medicines based on the doctor's prescription, with possibilities for identifying patients.
— Establish new tools for health personnel with an option for using electronically readable barcodes in combination with existing tools/systems that ensure a safer medicine policy.
— Prevent misuse/loss from medicine stores for own consumption through access controlled stores of A and B preparations and automatically generated narcotics records with a detailed history of all receipt and withdrawals.
— Reduce stocks and the destruction of medicines through electronic store management and automatic generation of orders to chemists/wholesalers.
The handling of medicines in Drammen municipality shall be in accordance with the Regulations on Handling Medicines for personnel who provide health services, with the accompanying circular letter (IS-7/2015) and the Health Personnel Act.


Award value: 9000000