Public procurement notice: Contract Notice
Published: 2017-07-05
Buyer: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Country: UK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35113200
Estimated value: 12000000 GBP
Submission deadline: 2017-07-31
Award criteria: The most economic tender

Technical requirements: Nuclear, Biological, Chemical and Radiological protection equipment. The Authority is seeking to procure worldwide-deployable, chemical/biological/radiological-protected, Collective Protection (COLPRO) Field Hospital (FH), Staff Working Environment (SWE) and Collective Accommodation (CA) infrastructures.
The FH element shall comprise of 2 rapidly air deployable Role 2 Enhanced modules (2/1/4/12), with additional capacity to subsequently expand either Role 2 into a Role 3 (4/2/8/48), delivering no later than September 2018. The solution will require equipment to support the air portability requirement including an initial spares pack, ongoing supply of spares and consumables (if required), TDOL compliant manuals in AESP format, and provision of DSAT compliant train the trainer courses (for operators and maintainers) and a fully compliant safety and environmental case.
The SWE/CA element shall comprise of space for 600 personnel, in increments of 10 PAX, and 5 training systems, delivering no later than September 2018. This is envisaged to consist of 14 X 50 man systems, comprising 12 Operational and 2 that break down into 5 training systems, (made up of Five 10 man Toxic Free Areas (TFAs) with 3 air locks per system, each housed in its own Vapour Hazard Area (VHA). The procurement needs to include a fully integrated support solution (supply of equipment, initial spares pack, on-going supply of spares and consumables (if required), TDOL compliant manuals in AESP format, provision of DSAT compliant train the trainer courses (for operators and maintainers) and a fully compliant safety and environmental case.
The Authority intends to offer Bidders the possibility of utilising elements of it's current systems (HAPTIC and BOPSY) as GFE as part of their solution if successfully down selected (further details of which will follow in the Invitation To Negotiate (ITN)).
The Authority is seeking to procure worldwide-deployable, chemical/biological/radiological-protected, Collective Protection (COLPRO) Field Hospital (FH), Staff Working Environment (SWE) and Collective Accommodation (CA) infrastructures.
The FH element shall comprise of 2 rapidly air deployable Role 2 Enhanced modules (2/1/4/12), with additional capacity to subsequently expand either Role 2 into a Role 3 (4/2/8/48), delivering no later than September 2018. The solution will require equipment to support the air portability requirement including an initial spares pack, ongoing supply of spares and consumables (if required), TDOL compliant manuals in AESP format, and provision of DSAT compliant train the trainer courses (for operators and maintainers) and a fully compliant safety and environmental case.
The SWE/CA element shall comprise of space for 600 personnel, in increments of 10 PAX, and 5 training systems, delivering no later than September 2018. This is envisaged to consist of 14 X 50 man systems, comprising 12 Operational and 2 that break down into 5 training systems, (made up of Five 10 man Toxic Free Areas (TFAs) with 3 air locks per system, each housed in its own Vapour Hazard Area (VHA). The procurement needs to include a fully integrated support solution (supply of equipment, initial spares pack, on-going supply of spares and consumables (if required), TDOL compliant manuals in AESP format, provision of DSAT compliant train the trainer courses (for operators and maintainers) and a fully compliant safety and environmental case.
The Authority intends to offer Bidders the possibility of utilising elements of it's current systems (HAPTIC and BOPSY) as GFE as part of their solution if successfully down selected (further details of which will follow in the Invitation To Negotiate (ITN)).
The Procurement will follow the Competitive Negotiated Procedure. The first stage will be the PQQ stage, designed to evaluate Technical and Financial Capacity/Capability. Bidders who are successfully down-selected at the PQQ stage will proceed to the Invitation to Negotiate stage. The Authority intends to proceed to negotiations with a minimum of three Bidders subject to the minimum requirements being met. Full details of the evaluation and negotiation process will be released within the ITN to those who are successfully down-selected.
The award criteria will be ‘the most economically advantageous tender in terms of the criteria stated in the specifications’. Specific criteria and weightings will be provided within the ITN. The Authority reserves the right to award the contract on the basis of initial tenders without negotiations to the Bidder who submits the highest scoring compliant tender in accordance with the award criteria published in the ITN.
Duration: Initial 5-year contract with the option to extend the contract beyond the 5-year period of up to a further 5 years.
A Cyber Security Risk Assessment for this requirement has been carried out and returned a risk level of Very Low Risk (Reference RAR-VTB45ERZ). Potential Suppliers are therefore required to maintain a Cyber Essentials Scheme certification in order to comply.
Duration: Initial 5-year contract with the option to extend the contract beyond the 5-year period of up to a further 5 years.
The Authority reserves the right to require an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. At least 2 years audited accounts (if available) or equivalent must be submitted as part of the Pre-Qualification Questionnaire response. The Authority reserves the right to request further financial information following receipt of the Pre-Qualification Questionnaire response.
Financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). As requested at the a) Pre-Qualification Questionnaire stage and b) Invitation to Negotiate (ITN) stage for those companies down-selected to participate in the ITN stage. Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response. The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and capacity to deliver the advertised requirement. The Authority reserves the right to create a shortlist of Bidders to proceed to the ITN stage based on the highest scoring PQQ responses.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). As requested at the a) Pre-Qualification Questionnaire stage and b) Invitation to Negotiate (ITN) stage for those companies down-selected to participate in the ITN stage.
Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response. The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and capacity to deliver the advertised requirement. The Authority reserves the right to create a shortlist of Bidders to proceed to the ITN stage based on the highest scoring PQQ responses.
As requested at the a) Pre-Qualification Questionnaire stage and b) Invitation to Negotiate (ITN) stage for those companies down-selected to participate in the ITN stage.
The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and capacity to deliver the advertised requirement.