Public procurement notice: Contract Notice
Published: 2016-08-31
Buyer: Bridgend County Borough Council
Country: UK
Region: Bridgend and Neath Port Talbot
Contract type: Services
Procedure: Open procedure
CPV classification: 66171000 | 66519310 | 71241000 | 71311300 | 73000000
Estimated value: 176000 GBP
Submission deadline: 2016-09-29
Award criteria: The most economic tender

Technical requirements: Bridgend County Borough Council (BCBC) is looking to appoint a Single Service Provider (Lead Contractor) having the necessary skill set, knowledge and experience to carry out Business Support Services to support Community Asset Transfer (CAT) within the County Borough of Bridgend. The anticipated nature of the work will need to be flexible and reactive to client need as identified by BCBC. We expect that service providers will sub contract work where applicable and necessary using their supply chains to ensure that the best fitting and experienced business support organisation supports the groups progressing with CAT. Consortia applications are also encouraged as we acknowledge that the range of support will be varying and dependant on the applicant's needs.
With options to extend for periods of up to Twelve (12) months each, and up to a maximum extension period available of Twenty Four (24) months.
The Authority reserves the right to award a Contract for the full term of 25th October 2016 to 31.3.2019 should full funding be confirmed.
2. The Bidder is required to submit a competitive / best price to include, but not be limited to the following detail:
a. Basic support –governance, legal structures, director roles, fundraising and volunteer management.
b. Intense business and financial planning support and training for pre transfer CAT projects. Activities may include business and financial planning, legal advice, VAT advice, development of policies, governance health checks, fundraising, legal structure advice etc.
c. Skills development and training for Management Committees and Town and Community Councils on areas of responsibility. This can include pre and post transfer CAT such as director training to specific asset management training. Early mapping research has indicated there is scope for match funding in this area and this would be encouraged.
d. To support partnership development and collaboration — for a range of organisations to maximise potential by coming together to operate assets in new governance models such as consortia or partnership models e.g. SPVs.
e. Specialist or technical Services such as Traffic Impact assessments and Energy Impact assessments.
f. Post transfer after care support, supporting organisations to develop sustainable assets. This may include specialist training around asset management and business development/sustainability.
g. Overall management of contract to include initial assessment of client need based on BCBC referrals, managing sub-contractors, submitting reports to the Authority and maintaining records and files.
3. The budget for this package of work is approx. 176 000 GBP up until 31.3.2019. Due to budget restrictions there is a requirement to spend a minimum of 37 500 GBP before  31.3.2017 and the same before 31.3.2018. Similarly funding for the later part of the contract is based on speculative assumptions and may not be as much as expected. However there could potentially be little demand from CAT applicants for support resulting in little spend over the contract period. Match funding is welcomed to maximise activity.
4. The Authority reserves the right to award a Contract for the full term of 25.10.2016 to 31.3.2019 should full funding be confirmed.
5. The option(s) to extend the Contract shall be at the sole discretion of the Authority and is subject to the continued availability of the funding detailed in the Tender Documents.


Award value: 176000