Public procurement notice: Contract Notice
Published: 2023-09-18
Buyer: SYKEHUSINNKJØP HF
Country: NO
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33000000 | 33192500 | 38000000
Submission deadline: 2023-10-18
Award criteria: The most economic tender

Technical requirements: The purpose of the procurement is to cover Oslo University Hospital Trust's (OUS) need for 2D barcoded tubes for automated biobank freezers and handheld equipment for capping and uncapping tubes (de-/cappers).
OUS has recently procured BiOS M, an automated freezer robot from Hamilton Storage GmbH. There is an option for an equivalent automated freezer robot. In addition, there are plans to install automated freezer robots at Radiumhospitalet and Aker Hospital. OUS currently intends to use the same type of tubes in all of its freezer storages.
OUS is in the start-up phase of automated biobanking; the estimated need is based on the registration of tubes in the electronic biobank register in recent years, as well as OUS's estimated need for storage capacity. The estimated need is 500,000 2D barcoded tubes per year, and the maximum need is expected to be 800,000 2D barcoded tubes per year. It is unlikely that any exercise of the option mentioned above will lead to a significant increase in the need for tubes, but rather a relocation of storage for a portion of the tubes. In the long term, OUS aims to increase the collection of samples for biobanking.
2D barcoded tubes with the following working volumes must be acquired (some deviation is acceptable), and the percentage distribution of the need is stated in parentheses: 0.5 mL (77%), 1.0 mL (15%) and 2.0 mL (8%).
The freezer robot is to be delivered with cassettes with fixed shelf distance; this means that the tubes cannot be above a certain height, see Appendix 3 Requirements Specification.
There is a need for handheld de-/cappers to facilitate the work of opening and closing tubes. The need is uncertain, but OUS currently has four locations where samples for biobanking are collected.
The contracting authority also wants an option for two fully automated 96-channel de-/cappers. The term of the option will be two years, with the possibility of price adjustment as a result of changes in the consumer price index and currency (EUR).
The stated consumption/scope is an estimate for information to the tenderer, and is not binding for future contract volume.
After that the contracting authority can extend the contract for one (1) year at a time for up to four (4) years. The maximum contract period is 6 years (2+1+1+1+1).
The contracting authority would also like an option for two (2) fully automated 96-channel de-/cappers. The term of the option will be two (2) years, with the possibility of price adjustment due to changes in the consumer price index and currency (EUR).
Tenderers must be registered in a company register or a trade register in the state where the tenderer is established.
Documentation: Accounts for the last three years are to be submitted via eBevis for Norwegian tenderers. Foreign tenderers must submit the last three years accounts with notes including the auditor's statement.
Tenderers must have had a total annual turnover of at least NOK 15 million in the last 3 accounting years.
Documentation: List with overview of equivalent deliveries the last 3 years. The list must, as a minimum, contain: Name of the client, Contract value and scope, Date of the delivery, and a Short description of the delivery.
Tenderers must have good experience with comparable assignments; the same nature and equivalent scope.

Eligibility requirements: Tenderers must be registered in a company register or a trade register in the state where the tenderer is established.