Public procurement notice: Contract Award Notice
Published: 2016-07-19
Buyer: Aster Group Limited
Country: UK
Region: SOUTH WEST (ENGLAND)
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48450000 | 72212450 | 72261000: Software support services | 72263000: Software implementation services
Estimated value:  GBP
Award criteria: As per the tender documents

Technical requirements: As per the tender documents
The Aster Group owns and manages more than 27 000 general needs, leasehold and supported homes in and around Dorset, Hampshire, Somerset and Wiltshire. It provides services to over 75 000 people across the south and south west of England. Our mission is to create strong and sustainable communities where people flourish and we are committed to making a positive difference to people's lives. For details of the Aster group and its members see http://www.aster.co.uk
The company wishes to procure an HR Information System, for use across the Aster Group companies, to replace a number of HR systems that are currently used. The system will have to operate in a dynamic environment encompassing a wide variety of employee functions in a fast growing market sector. The system must be capable of providing a wide variety of core HR functionality, working in a self-service structure, enabling managers and employees to add value to our business through the successful management of resources. The scope of the project is to procure a system that provides:
Payroll and pensions administration and processing (inc. timesheets, expenses, P11D, auto enrolment);
HR Administration (inc. recruitment, absence, employee relations, job evaluation, equal opps, org charts);
Learning and development (inc. administration, appraisal/performance management, competencies and KPIs, development needs);
The ability to operate between 1 000 live employees and up to 5 000 and up to 10 000 employee records including leavers;
Service providers will be required to complete a pre-qualification questionnaire (PQQ) and the evaluation of this PQQ will establish those companies that will be permitted to tender. Expressions of interest are welcome from not only suitable service providers but also social enterprises providing they are able to comply with the minimum levels for participation as set out herewith and in the PQQ.
The successful service provider(s) must be able to show a commitment to providing effective services that provide value for money to Aster Group Limited.
The proposed contract period will be 4 years commencing on or about the 1.4.2015 and with the option for six extensions to this initial period each for a period of up to a further 1 year all subject to provisions for successful performance and earlier termination including a break clause.
Aster Group Limited reserves the right to withdraw from this procurement procedure at anytime without awarding a contract. Applicants are to be responsible for all of the costs and expenses they incur as a result of participating in this procurement process irrespective of whether the procedure is completed or is abandoned without any appointment.
All expressions of interest and requests to participate must be made by emailing the contact point in section I.1) quoting reference ‘TEN-PQQ59/13AGL’.
All expressions of interest and requests for the PQQ must be made by emailing the contact point in Section I.1) quoting reference ‘TEN-PQQ59/13AGL’.
All enquiries relating to the PQQ or the pre-qualification process generally shall also be made via email to the contact point in Section I.1) but must be received no later than 17:00 (BST) on 3.3.2014. It will not be possible to respond to any enquiries received after that date and time.
The contracting authority reserves the right to withdraw from this procurement procedure at anytime without awarding a contract. Economic operators shall be responsible for the costs and expenses they incur as a result of participating in this procurement process. The authority and or its advisors shall not be liable for and will not pay any costs in respect of the preparation of any pre-qualification or subsequent tender submission of any applicant or bidder whether they are successful or unsuccessful. This shall equally apply in the event that the procurement process is postponed, cancelled or abandoned by the contracting authority at any stage and for whatever reason. Economic operators shall be deemed to have unequivocally accepted this as a condition precedent to participation in this procurement process.


Winner: Midland Software Limited
Number of bids: 5