Public procurement notice: Contract Notice
Published: 2018-01-13
Buyer: East Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 66000000 | 66510000
Estimated value: 5071748 GBP
Submission deadline: 2018-02-14
Award criteria: The most economic tender

Technical requirements: The provision of the Councils insurance cover, including public liability cover, employee liability, property, motor vehicle cover travel insurance and some others. The companies providing the Council with the insurance cover will also handle all claims relating to the policies.
Indemnity against legal liability to pay damages and claimants costs and expenses in respect of death, injury illness or disease (including mental injury anguish or shock) sustained by any employee of the assured and arising out of and in the course of such employment and caused during the Period of Insurance.
Loss of or damage to insured vehicles by accidental means including malicious damage by any person, fire, theft or attempted theft.
Accidental bodily injury including bodily injury resulting from unavoidable exposure to severe weather conditions sustained by the insured person during the period of insurance and in the effective time which within 2 years results in death, disablement or the incurring of medical expenses.
As per property damage/business interruption/all risks/works in progress/computers tender information.
Authorised by Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.
Bidders are asked to confirm that they will be fully compliant with General Data Protection Regulation (GPDR) which goes into effect on 25 May 2018.
To establish the financial standing of a potential tenderer, the Council will first take into account a risk report provided independently by Credit Safe. Tenderers are asked to provide their company number so that the council can run this report. Within such reports, the risk of business failure is expressed as a score of 30 or below(high risk of business failure). In the event that a company is determined to have a risk failure rating of 30 and below i.e. that the company is considered to have a high risk of business failure, the submission will not be considered further. For the avoidance of doubt, the Council will request a report from Credit Safe following the closing date for the receipt of the tenders to ensure that the most up to date information is used. Where you are not registered on Credit Safe e.g. charitable organisations or new start companies/Sole Traders with less than 3 years trading history, discretionary powers are available to the Director of Finance to consider abbreviated accounts along with bankers references etc. Tenderers should be aware that any outstanding County Court judgements will have a detrimental effect on the rating held by Credit Safe and it is your responsibility to ensure that the information held by Credit Safe is accurate and up to date — failure to do so will result in rejection of your submission. Important Note: This requirement is not applicable to Sole Traders/Charities. Sole Traders/Charities may be required to provide a bankers reference if successful.
Professional Indemnity Insurance – Minimum level of cover GBP 1m where an applicant does not have adequate cover, and in order to remain in the exercise, confirmation must be received that the level of cover will be increased. It will be a condition of award of contract that the level of insurance is increased to the minimum stated and maintained throughout the period of the contract.
This Act imposes obligations on Scottish public authorities, including all Scottish local authorities, and establishes a public right of access to all recorded information of any age held by any public authority subject to certain conditions and exemptions. It is important therefore that potential tenderers understand that if they wish to submit a tender and be considered for the award of a contract with a public authority, including a local authority, the terms of that tender may require to be disclosed under this legislation if an information request is received. As a general rule, local authorities will require to comply with an information request, which may involve disclosure of the contents of tender’s submitted by third parties. The Act provides for certain exemptions, however, and these will be considered on a case by case basis before a decision is reached as to whether information should be disclosed.
When entering into contracts, East Renfrewshire Council will not accept clauses which seek to exclude any part of the contract or information contained within the contract from the terms of the Freedom of Information (Scotland) Act 2002. In addition, the Council will not accept a clause which requires that it treats some or all of the information contained within the contract as confidential. The Council would wish to stress to potential tenderers, however, that, whilst committed to the principles of openness and transparency promoted by the Act, it will strive to implement the Act in a way which does not adversely affect the commercial interests of third parties.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9384. For more information, see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Community benefits are included in this requirement. For more information, see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
Bidders responding to this opportunity will be required to confirm their compliance with the following in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance, your bid will be removed from this exercise without further consultation.

Eligibility requirements: Membership Association of British Insurance: Authorised by Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Bidders are asked to confirm that they will be fully compliant with General Data Protection Regulation (GPDR) which goes into effect on 25 May 2018.

Award value: 5071748