Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2020-12-18
Buyer: Tolletaten
Country: NO
Contract type: Supplies
CPV classification: 30200000 | 30210000 | 30213000 | 30213100 | 30213300

Technical requirements: The purpose of the procurement is to establish a framework agreement and maintenance contract with associated IT services with a tenderer for a 4-year period from 2017. The tenderer must, in addition to being able to deliver equipment, software and the associated services, also take on the role of system integrator. This means that all the offered products and infrastructure systems shall interact with the existing IT infrastructure. The work connected with this is called ‘qualification’ in this contract and is included as a part of the delivery. The tenderer could also have to take on the maintenance responsibility for the existing IT infrastructure and systems.
There is also a requirement in the request that the tenderer is responsible for the hire of a computer hall as well as services connected to the establishment and operation of a disruption system for the department´s central IT systems at a 2nd operational location in a disruption situation. In addition the tenderer must have the necessary stand-by to be able to establish and operate the customs´disruption system at times of serious disruption to operations. The assignment comprises:
• equipment, software and/or other services in the form of individual call-offs or IT infrastructure systems;
• maintenance services from the tenderer for the Contracting Authority, regulated in a separate maintenance contract;
Framework and maintenance contract for equipment and software placed in the customs directorate and all the customs regions (Customs Region Oslo and Akershus, Customs Region South Norway, Customs Region West Norway, Customs Region East Norway, Customs Region Mid Norway and Customs Region North Norway). Tenderers must therefore be able to offer a nationwide service apparatus.
The framework agreement shall include the tenderer´s product offer at defined and agreed terms and IT infrastructure systems based on the tenderer´s product offer.
Framework agreement for IT equipment and software and associated services is extended in its entirety of one year. It will be the same goods and services that were included in the original contract that will also be purchased during the extended contract period.
Norwegian Customs finds legal basis in PPR §28-1 first paragraph letter c and d to extend the contract for one year. The originally planned procurement could not be implemented in its entirety as planned due to Covid-19. Multiple activities had to be put on hold pending further clarification of the situation, which has meant that new contracts will not be in place by the expiry of the current contract.
The framework agreement for the purchase of IT equipment and software and associated services is extended in its entirety for one year. It will be the same goods and services that will be purchased in the extension, so that the change is the extended contract period.
Extension of the contract has legal basis in §28-1 (1) letter c and d. Th need to extend the contract arose as a result of a combination of a tight schedule and Covid-19. Most of the preliminary studies in connection with the procurement, such as market dialogue, references and various other activities that should have been implemented in February — April had to be postponed for an undetermined time due to Covid-19 and the uncertain situation at the start. All of these activities had to be re planned and implemented in alternative ways. This postponement has meant that the implementation of new procurements has been postponed, and it will not be possible to implement these so that new contracts are in place before the existing contract expires. Parts of the current contract (maintenance) must be extended for one year, and it is not considered appropriate to divide the contract as there are dependencies between the goods and services to be delivered under the framework agreement. The situation that has arisen has been unforeseen by Norwegian Customs.


Winner: SopraSteria AS