Public procurement notice: Contract Notice
Published: 2025-05-05
Buyer: Sund & Bælt Holding A/S
Country: DK
Region: DK011
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 34927000 | 34970000 | 34972000 | 50000000 | 50230000
Estimated value: 245000000 DKK
Submission deadline: 2025-06-02
Award criteria: price, quality

Technical requirements: see section 137(1), para (2) of the Danish Public Procurement Act.
see section 135(1), para (2) of the Danish Public Procurement Act.
see section 135(1), para (1) of the Danish Public Procurement Act.
see section 137(1), para (1) of the Danish Public Procurement Act.
see section 135(1), para (5) of the Danish Public Procurement Act.

Eligibility requirements: The candidate must submit the European Single Procurement Document ("ESPD") with the following information.

- The candidates total annual turnover in each of the three latest financial year(s).

As a minimum requirement, a total annual turnover of at least DKK 250 million is required in each of the three latest annual reports/financial statements available. 

If the candidate relies on the capacities of other entities, the turnover is to be calculated as the total turnover of the candidate and such other entities in each of the three latest annual re-ports/financial statements available. For groups of suppliers (e.g. a consortium), the turnover is calculated as the total turnover of the suppliers in each of the three latest annual re-ports/financial statements available. The information is to be stated in section IV.B of the ESPD.

If the candidate relies on the economic and financial capacity of other entities in relation to the fulfilment of minimum requirements, see above, the candidate and the entities in question will be required by the Contracting Entity to undertake joint and several liability for the performance of the Agreements, see “Prequalification Template A”.

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.

Before the award decision is made, the candidate to whom the Contracting Entity intends to award the Agreements must submit documentation that the information stated in the ESPD is accurate.

Upon the Contracting Entity’s request, the following documentation of economic and financial capacity must be submitted:
A statement regarding the Supplier's total turnover in the three most recent annual reports/financial statements available, depending on when the Supplier was set up or started trading, if the figures for this turnover are available. For groups of Suppliers (e.g. a consortium), the information in the three most recent annual reports/financial statements available must be submitted for each participating supplier in the group. Where an supplier relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
The candidate must submit the European Single Procurement Document ("ESPD") with the following information:

- The candidates equity in the three latest financial year(s) available.

As a minimum requirement, an equity is required of at least DKK 100 million in each of the three latest annual report/financial statement available. 

If the candidate relies on the capacities of other entities, the equity is to be calculated as the total equity of the Supplier and such other entities in each of the three latest annual report/financial statement available. For groups of Suppliers (e.g. a consortium), the equity is calculated as the total equity of the Suppliers in each of the three latest annual report/financial statement available. The information is to be stated in section IV.B of the ESPD.

If the candidate relies on the economic and financial capacity of other entities in relation to the fulfilment of minimum requirements, see above, the candidate and the entities in question will be required by the Contracting Entity to undertake joint and several liability for the performance of the Agreements, see “Prequalification Template A"

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.

Before the award decision is made, the candidate to whom the Contracting Entity intends to award the Agreements must submit documentation that the information stated in the ESPD is accurate.

Upon the Contracting Entity’s request, the following documentation of economic and financial capacity must be submitted:
The Supplier's balance sheets or extracts from balance sheets in the most recent annual re-port/financial statement available if publication of the balance sheets is required under law in the country in which the supplier is established, or other documentation of the size of the equity. For groups of suppliers (e.g. a consortium), the information in the most recent annual re-port/financial statement available must be submitted for each participating Supplier in the group. Where a Supplier relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
The candidate must submit the ESPD with a list of the 6 most significant comparable deliverables and supplies that the candidate has carried out in the latest 5 years before the expiry of the deadline for submission of application.

As a minimum requirement, the candidate is required to have at least three references demonstrating experience with delivery of:

- A fully integrated toll system, which includes equipment, back-office, self-service terminals, ANPR, DSRC, detection and vehicle classification system, for toll collecting. 

The references must demonstrate experience with the above-mentioned. It is a requirement that at least three references documents experience with all the above-mentioned in the same reference. 

References regarding toll collecting systems at ferry terminals and parking facilities will not be considered comparable.

Only references relating to supplies carried out at the time of submitting application will be given importance in the evaluation of whether the minimum requirements regarding technical and professional capacity have been complied with, see above. Hence, in the case of an ongoing task, only the part of the supplies already performed at the time of application will be included in the evaluation of the reference.

Each reference is requested to include a brief description of the deliveries made. The description of the delivery should include 1) a clear description of the delivery to which is related and 2) the candidate's role(s) in the performance of the delivery. The reference is furthermore requested to include the 3) financial value of the delivery (amount), the 4) date of delivery and the name of the customer (recipient) and 5) the country where it was performed.

When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the candidate is asked to indicate how the date is specified.

No more than 6 references may be stated, irrespective of whether the candidate is a single Supplier, whether the candidate relies on the technical capacity of other entities or is a group of Suppliers (e.g. a consortium). Where more than six references are stated, only the most recent six references will be taken into account. Any additional references will be disregarded. If it is not possible to decide which references are the most recent six references, the references will be selected by drawing lots.

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of technical and professional ability, see above. No additional documentation of technical and professional capacity will be required from the candidate. However, the Contracting Entity reserves the right to contact the candidate or the customer stated in the reference for verification of the information stated in the reference, including the dates of the reference indicated.

The candidate may support the ESPD regarding the technical and professional ability with a reference checklist. Please find a template in the folder on EU Supply, see “Prequalification Template C - Reference Checklist”.
If the Contracting Entity receives applications  from more than three suitable candidates, the Contracting Entity will select the three candidates that the Contracting Entity considers to be the most suitable.

The criterias for selection among the suitable candidates are: 
The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant deliveries in relation to the main deliveries put up for tender.

The evaluation of the most relevant deliveries will be made based on the extent, in total, to which the references document experience with delivery of comparable deliverables and services. 

The relevance assessment will be made with particular emphasis on the following (not prioritized):

1) To which extent does the references document experience with delivery of a comparable integrated toll system, which includes equipment, back-office, self-service terminals, ANPR, DSRC, detection and vehicle classification system, for toll collecting, both in functionally, scale and in terms of volume. 
2) Does the references document experience with delivery of comparable services, support and maintenance both in functionally, scale and in terms of volume. 
3) Does the references regard 24/7/365 service and support.
4) Does the refences regards unmanned toll stations including remote lane assistance and lane management. 
5) Does the reference cover both Express (using ANPR) and Non-Express Lanes.
6) Is the capacity >600 vehicles per Express Lane per hour. 
7) Does the references document numberplate reading from EETS countries, including Norway and Switzerland. 
8) Does the references document experience with Single Lane Free Flow.
The Agreement A has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises. The Agreement A furthermore lays down requirements pursuant to ILO Convention no. 94 on labour clauses in public contracts and Circular no. 9471 of 30 June 2014.

The Agreement A includes social clauses on the use of trainees, cf. the Public Procurement Act, paragraph 176 (2).

The Agreements A lays down requirements on compliance with the law on processing of personal data.

If the Agreements is awarded to a group of suppliers (such as a consortium), the par-ticipants of the group must undertake joint and several liability and appoint a joint representative.
See Instructions to Tenderers section 10
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints of not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act. 

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the complaint was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.

The e-mail address of the Complaints Board for Public Procurement is nh@naevneneshus.dk.

The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/.

Winner: A/S Storebælt