Public procurement notice: Contract Notice
Published: 2023-05-24
Buyer: EIT Health E.V.
Country: DE
Contract type: Services
Procedure: Open procedure
CPV classification: 72260000: Software-related services | 72263000: Software implementation services | 72268000: Software supply services
Submission deadline: 2023-06-30
Award criteria: The most economic tender

Technical requirements: The objective of this procurement procedure is to select a service provider (economic operator) for the design (including custom configuration of the software according to the needs of EIT Health), implementation and delivery of a IT solution to support primarily with the grant management process, but also with related business processes. The IT solution must integrate seamlessly with the existing IT architecture, and the transition to the IT solution must cause no disruption to the business operations.
The Agreement has a fixed term  of two (2) years. The Agreement may be unilaterally extended by EITH two (2) times, each time for one (1) additional year.
- Up to 400,000 EUR (estimated)/800,000 EUR (maximum) (ex VAT) one-time costs for implementation services and other fixed costs.
- Up to 200,000 EUR (estimated)/350,000 EUR (maximum) (ex VAT) annual recurring costs to cover licenses, cloud services, provision of support and maintenance.
5. self-declaration regarding the enrolment/registration number of the economic operators undertaking in professional or commercial registers
1) proof (e. g. copy of insurance policy) of professional risk indemnity insurance of the economic operator with the following minimum coverage per claim, or self-declaration of the economic operator to obtain the respective insurance with this coverage in case of award of the contract.
the maximization of the indemnification must be at least twice the respective coverage per calendar year
2) self-declaration of the total yearly turnover of the economic operator and the turnover of the economic operator in the area of services that are comparable to the services as set out in section 2.2 based on the last three fiscal years (2020 to 2022).
Note: A minimum turnover of 250,000.00 EUR in each of the last three fiscal years (2020 to 2022) concerning services that are comparable in the aforementioned way is required.
Proof of services rendered in the last three fiscal years (2020 to 2022) by which the tenderer provides services of similar nature and scope as set out in section 2.2 of the RfP with at least the following characteristics (minimum requirements)
- At least 3 service contracts with a volume of at least EUR 50,000.00 (ex VAT) each, comprising the implementation and customization of NetSuite solutions
- At least 1 of those service contracts comprises the implementation of a solution for a public sector or grant management organisation
The application for a review procedure at the review body as set out in section 4.1.8 is inadmissible pursuant to § 160 (3) GWB if
1. the applicant has recognized the alleged infringement of public procurement rules prior to the submission of the petition for review and has not issued a complaint to EIT Health within a period of ten calendar days;
2. infringements of public procurement rules which are discernible on the basis of the contract notice are not notified to EIT Health at the latest by the expiry of the time limit specified in the contract notice for the request to participate or the submission of tenders,

Eligibility requirements: The following must be submitted with the tender 1. self-declaration that there are no grounds for exclusion pursuant to Section 123 (1)-(3) GWB 2. self-declaration on the absence of grounds for exclusion pursuant to Section 123 (4) GWB 3. self-declaration on the non-existence of grounds for exclusion pursuant to Section 124 GWB 4. self-declaration Russia sanctions package 5. self-declaration regarding the enrolment/registration number of the economic operators undertaking in professional or commercial registers