Public procurement notice: Contract Notice
Published: 2017-12-02
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35700000: Military electronic systems | 35720000: Intelligence and surveillance systems | 80600000
Estimated value: 350000000 DKK
Submission deadline: 2018-01-16
Award criteria: The most economic tender

Technical requirements: As described in section II.1.5) below, DALO will award 1) a framework agreement (Acquisition Contract) concerning the acquistion of the Mobile Sensor Systems and 2) a framework agreement (Sustainment Contract) related to the sustainment of the Mobile Sensor Systems. The length of the Acquisition Contract will not exceed 7 years. With regards to the Sustainment Contract, the framework agreeement will have a duration of 7 years with a possibility for renewal 4 times for each two years (7 + 2+2+2+2). DALO has determined that such a duration is justified based on the following grounds in particular: The Mobile Sensor Systems are expected to have a life span of approximately 15 years. DALO therefore has a need for sustainment that exceeds 7 years. Due to the numbers of Mobile Sensor Systems to be delivered — as well as the expected integration costs associated with integration of the Mobile Sensor Systems on DALOs platforms, it creates a need for a longer depreciation period than usual which also motivates a contract period exceeding 7 years. Furthermore, a great deal of knowledge and experience will be gathered throughout the contract period, in particular in relation to the integration on DALOs platforms. The need to minimize the technical and logistic difficulities that a change of supplier will result in also supports the need for at contract period longer than 7 years.
The contract notice concerns DALO's award of framework agreements for the procurement of Mobile Sensor Systems, services and spare parts. The acquisition is divided into two framework agreements, 1) a framework agreement (Acquisition Contract) concerning the acquistion of the Mobile Sensor Systems and 2) a framework agreement (Sustainment Contract) related to the sustainment of the Mobile Sensor Systems — mainly in form of delivery of spares and other sustainment services.
The Acquisition Contract and Sustainment Contract are to be seen as a whole and will be awarded to the same supplier.
DALO intends to use the Deliverables for intelligence, surveillance and reconnaissance as well as for target acquisition and target designation. The Mobile Sensor System is intended as an electro-optical sensor solution supporting all branches of the Danish Defence.
There is a need for two sizes of sensor units, a medium range sensor unit and a long range sensor unit. Both shall be available for land and maritime applications, and should be available for airborne applications.
2. The Sensor is detached from the vehicle and placed on tripod in a short distance from the vehicle. Human Machine Interface (HMI) is still in the vehicle and the sensor is operated from here.
3. Whole system (sensor unit and HMI) is detached from the vehicle and placed on e.g. a roof and operated from here. Power from battery, mains or other. Tripod, battery and charging unit will be required for this scenario.
It shall be possible to attach and detach sensor unit and HMI from the vehicle manually and without the use of tools. System modules should be man portable.
It shall be possible to drive and observe with the sensor system at the same time with the mast in a low position.
2. The mounted Sensor Units maximum horizontal extent from vertical center line shall be no more than 0.25 meter.
3. The sensor unit shall comply with the values stated in MIL-STD 461 F or equivalent concerning Radiated Susceptibility ‘RS103 Limits’ for ‘All ships above deck’ (minimum 200 V/m).
The system will be operated by TACP units (Tactical Air Control Parties) for AO (Artillery Observers) and FAC (Forward Air Controllers). The system is permanently mounted on the vehicle and usually operated from here. The vehicles sensor system should be able to communicate with a TOC (Tactical Operations Center) when used for camp protection.
It shall be possible to drive and observe with the sensor system at the same time with the mast in a low position.
2. The mounted Sensor Units maximum horizontal extent from vertical center line shall be no more than 0.40 meter.
3. The sensor unit shall comply with the values stated in MIL-STD 461 F or equivalent concerning Radiated Susceptibility ‘RS103 Limits’ for ‘All ships above deck’ (minimum 200 V/m).

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's annual turnover for the last 3 financial years, if publication of annual reports is required under the law of the country in which the candidate is established, and to the extent such information is available. Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had an annual turnover of at least 500 000 000 DKK  for each of the last 3 financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the annual turnover is calculated as the sum of all the participants annual turnover in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the annual turnover will be calculated as the sum of the candidate's annual turnover and the entity or entities' annual turnover in each of the last 3 financial years available. The candidate must have had an equity ratio of at least 10 % percent for each of the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants' equities with the sum of all the participants' total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate's and the entity or entities' equity with the sum of the candidate's and the entity or entities' total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
Three (3) lists of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate. The three lists shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted. Similar deliveries shall be limited to the following three types: — Aircraft-mounted (rotary or fixed-wing) gyro-stabilized electro-optical system, which includes cooled thermal cameras. — Maritime vessel-mounted gyro-stabilized electro-optical system, which includes cooled thermal cameras. — Vehicle-mounted gyro-stabilized electro-optical system, which includes cooled thermal cameras. For vehicle-mounted systems, please indicate whether or not the system is mounted on masts on the vehicle. Each list should preferably include a short description of each delivery e.g. in the form of a data sheet. The description should also contain information on: — the platform onto which the system was mounted, — if vehicle-mounted whether or not the system was mast-mounted, — a description of the candidates participation/role in the performance of the delivery, — the date of the deliveries, — the amount of systems delivered, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate shall state whether the recipient country is a NATO-member or non-NATO-member). Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/which candidate has documented the relevant previous deliveries cf. IV.1.2. If the delivery in question is ongoing, it is only the part of the services / supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum one similar delivery within each of below mentioned categories within the past 5 years prior to the deadline for the request to participate. Categories: B: Maritime vessel-mounted gyro-stabilized electro-optical systems with cooled thermal cameras. C: Vehicle-mounted gyro-stabilized electro-optical systems with cooled thermal cameras. The candidate must further demonstrate experience within the past 5 years to have had experience with sustainment arrangement regarding Mobile Sensor Systems.
Three (3) lists of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate. The three lists shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted. Similar deliveries shall be limited to the following three types: — Aircraft-mounted (rotary or fixed-wing) gyro-stabilized electro-optical system, which includes cooled thermal cameras. — Maritime vessel-mounted gyro-stabilized electro-optical system, which includes cooled thermal cameras. — Vehicle-mounted gyro-stabilized electro-optical system, which includes cooled thermal cameras. For vehicle-mounted systems, please indicate whether or not the system is mounted on masts on the vehicle. Each list should preferably include a short description of each delivery e.g. in the form of a data sheet. The description should also contain information on: — the platform onto which the system was mounted, — if vehicle-mounted whether or not the system was mast-mounted, — a description of the candidates participation/role in the performance of the delivery, — the date of the deliveries, — the amount of systems delivered, — the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate shall state whether the recipient country is a NATO-member or non-NATO-member). Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/which candidate has documented the relevant previous deliveries cf. IV.1.2. If the delivery in question is ongoing, it is only the part of the services / supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery within each of below mentioned categories within the past 5 years prior to the deadline for the request to participate. Categories: B: Maritime vessel-mounted gyro-stabilized electro-optical systems with cooled thermal cameras. C: Vehicle-mounted gyro-stabilized electro-optical systems with cooled thermal cameras. The candidate must further demonstrate experience within the past 5 years to have had experience with sustainment arrangement regarding Mobile Sensor Systems.