Public procurement notice: Contract Notice
Published: 2019-04-05
Buyer: The County Council of the City and County of Cardiff
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 09331000: Solar panels | 09331200: Solar photovoltaic modules | 09332000: Solar installation
Estimated value: 6000000 GBP
Submission deadline: 2019-05-03
Award criteria: The most economic tender

Technical requirements: The construction of a Solar Farm at Lamby Way Landfill Site. To engage a “Design and Build” (D&B) contractor to deliver the scheme, subject to the conditions attached to a planning consent for the site. This will also include a 2 year “Operate and Maintain” (O&M) phase to guarantee performance on handover.
The e-procurement portal proactis does not permit access to submissions until the deadline has passed. Once passed a request to action the opening of the submissions will be sent to a Procurement Officer who has had no involvement in this procurement.
The operate and maintain element of this requirement will be re-advertised approximately 18 months following commencement of this contract.
The County Council of the City and County of Cardiff are looking to appoint a contractor to Design, Build, Operate and Maintain the Lamby Way Solar Farm for a period of 30 months (6 months construction and 24 months operate and maintain).
If potential tenderers/tenderers have any questions or require any clarifications then they are to direct such questions via the “messages” section of the Proactis portal at https://supplierlive.proactisp2p.com/account/login
Tender submissions are to be submitted via the Proactis portal no later than 12:00:00 (noon) on Friday 3.5.2019. Tenders received after that deadline or not through the Proactis portal may not be accepted. Tenderers should therefore allow sufficient time to submit their tenders.
The contractor shall ensure that all contracts with subcontractors and suppliers which the contractor intends to procure following the award date, and which the contractor has not, before the date of this contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Council will expect the delivery of social value in accordance with its Socially Responsible Procurement Policy, which will be scored as part of the quality evaluation.
The Council will incorporate the mandatory standstill period as directed by the Public Contracts Regulations 2015, Regulation 87 and send the award decision notice which will include: the award criteria, the reasons for the decision including the characteristics and the relative advantages of the successful winner; if the bid is held not to be compliant with any technical specification, the reasons for that decision; the name of the party to be awarded the contract, and the precise statement of when the standstill period is expected to end, including how it may be affected by any “contingencies” e.g. compliants or challenges, and the date after which the contract may be entered into.
Tenderers will have the duration of the standstill period to ask further questions or proceedings. Such information should be sought from the contract named in Section I.1) of this notice.
It should be noted that the Council is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision and the contract has not been entered into.
The contractor must serve the legal claim form on the contracting authority (in accordance with rules court)that represents the formal trigger for the Council to suspend the contract-making.


Award value: 6000000