Public procurement notice: Dynamic Purchasing System
Published: 2018-08-21
Buyer: Caerphilly County Borough Council
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 34120000: Motor vehicles for transport of persons | 34121000: Buses | 34121500 | 60000000 | 60112000
Submission deadline: 2018-09-20
Award criteria: The most economic tender

Technical requirements: Caerphilly County Borough Council ('the Council') is seeking to establish a Dynamic Purchasing System (‘DPS’) for high quality and cost effective transport for home to school / college requirements for the Integrated Transport Unit (ITU). All Operators who are established on the DPS will be invited to participate in future mini competitions providing that they continually meet the pre qualification criteria for the validity period of this DPS. Admission onto the DPS is not a guarantee of any award of contracts and there is also no guarantee of volume of requirements, value of spend or any exclusivity provisions under this DPS. Full details can be accessed via the Memorandum of Understanding and additional information via https://supplierlive.proactisp2p.com/Account/Login.
The nature of the DPS is to provide designated Home to School / College Bus Contracts for service users who are in receipt of free transport. The Integrated Transport Unit provide Home to School / College Transport for all eligible service users in line with the Authority’s Policy for the provision of transport.
The initial DPS period is for 7 years with the option to extend for up to 2 years, however this may change during the period of contract.
The envisaged number of Operators that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via the Council's e-tendering portal — ProactisPlaza (Proactis Plaza), www.proactisplaza.com/Supplier Portal. The Council's full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Operators to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Operators established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Under the DPS the Council will require compliance with its policies and procedures and Operators are advised and encouraged to satisfy themselves that they understand all of the requirements of the DPS before submitting their application.
The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated Procurement documentation.
The Council reserves the right to extend or shorten the DPS validity period at its own discretion. The Council reserves the right to commence the DPS and invite applicants to further mini competitions as soon as the DPS is established, this may be prior to the advertised commencement date of 15.10.2018.
The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations)in line with the Restricted Procedure Reg.28 and DPS Reg.34. The Council reserves the right to commence the DPS and invite applicants to further competitions as soon as the DPS is established, this may be prior to the advertised commencement date of 1.10.2018.
6) Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7) In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.
8) Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly to ensure you will be alerted to all relevant opportunities.
9) Terms and Conditions. Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.
10) Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.
11) From the Home Page, go to ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.