Public procurement notice: Contract Award Notice
Published: 2019-07-16
Buyer: DSB
Country: DK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71200000 | 71220000 | 71300000 | 71311230 | 71520000: Construction supervision services
Award criteria: Lowest price

Technical requirements: Procurement of lead consulting services in regards to design of repair and maintenance facilities (RMF) for electric trains
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant, who has experience and motivation for a large scale project.
The RMFs will support the new electric trains. Currently, DSB is in the process of buying new electric trains to support operation of regional and national lines in Denmark. This requires an upgrade of the existing network of DSB workshop facilities. The new RMFs are expected to be located in Fredericia, Copenhagen, and Aarhus. The Fredericia RMF is an extension to an existing DSB workshop north of Fredericia Station, and will be the first of the three new RMFs, planned to start operation by the end of 2023. The new trains will be delivered, tested and prepared for operation in Fredericia. The Copenhagen and Aarhus RMF's are expected to start operation late 2024.
DSB is tendering for a lead consultant to design three (3) repair and maintenance facilities (RMFs). It is a major project for DSB and DSB expects to enter into contract with a lead consultant who has the experience and the motivation for at large scale project such as this. The RMFs will exclusively support the new electric trains that DSB is in the process of buying. The new RMFs are expected to be located near Fredericia, Copenhagen and Aarhus. The design shall cover both buildings and infrastructure such as layout of tracks and overhead powerlines. The contract will cover conceptual design, basic design, preliminary design, tender project, execution project, execution including construction management and handing over as lead consultant. Furthermore, the services of the lead consultant cover the tendering of the execution of the 3 RMFs. Please refer to the tender documentation for a detailed description of the services to be provided by the lead consultant.
Each RMF will contain maintenance facilities (primarily a workshop and a wheel lathe) operated by the supplier of the trains and service facilities (primarily for train wash, cleaning, sanitary works, stabling and shunting),operated by DSB. DSB is aiming at a set of workshop functions and installations that are standardized across the three sites, thereby allowing for maximum flexibility when it comes to exchange of staff, accumulated knowledge, procedures, machinery etc.
The future track layout of all three RMF’s shall incorporate a large degree of flexibility that allows for an effective workflow and throughput of trains. It should be possible for an incoming train to reach any of the facilities directly, without being blocked by other trains that are currently serviced at other facilities.
The lead consultant will operate in an organization with a large variety of shareholders and with important interfaces towards other projects. Planning and managing three parallel RMF’s (projects) requires coordination and programme management skills.
The train supplier of the new trains is expected to be known mid 2020. The lead consultant will thus have important information about the train type quite late in the design process, which the lead consultant will have to consider when planning and managing the projects (RMF’s). This also means that the tendered draft contract is
Flexible in terms of the final services and deliverables of the lead consultant, e.g. the draft contract provides DSB with the possibility of downscaling the scope of services, changing the procurement strategy for the RMF’s and also downscaling the number of RMF’s.
The exact content of the services to be provided by the lead consultant under the lead consulting agreement is subject to negotiations, c.f. Tender Conditions section 5.
1) Re. the ESPD: The applicant shall complete and submit the electronic ESPD which serves as preliminary evidence of the conditions for participation in the tender procedure, including the grounds for exclusion. Guidance the completion and submission of the ESPD can be found in Enclosure RfP to the tender conditions.
2) An economic operator may only submit one application to participate. "Economic operator" shall be defined as a single economic operator or a group of economic operators (a consortium). In addition, two or more economic operators who are part of the same legal group may not submit more than one application to participate, unless the economic operators can demonstrate that their participation in the tender process is and continuously will be autonomous and independent. "The same legal group" shall be defined as entities covered by directive2013/34/EU art. 22(1). The same applies if an economic operator participates in more than one prequalification application, e.g. alone and in a consortium, alone and as a supporting entity or in a consortium and as a supporting entity. DSB will, where appropriate, request additional information from such applicants to verify that their participation in the tender process is and continuously will be autonomous and independent. If this cannot be verified, DSB may not take either of the applications into consideration. The same principle applies if the situation arises during the tender procedure.
3) Questions concerning the application for participation may be submitted at the “QnA” section in EU Supply where answers will also be made available. Applicants are encouraged to keep updated on this website.
4) The signing of the agreements is subject to political approval, incl. final approval of the funding of the project from the Finance Committee of the Danish Parliament.
5) Re. items II.1.5) and II.2.6) The figure stated in section II.1.5) and II.2.6) is a rough estimate stated solely forgiving interested parties an impression of the scope of the agreement.


Winner: Rambøll – Transport – Bane