Public procurement notice: Contract Notice
Published: 2020-10-21
Buyer: Highways England
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 34923000 | 34993100 | 45221248 | 45233130: Road works | 45233139
Submission deadline: 2020-12-22
Award criteria: The most economic tender

Technical requirements: Highways England is looking for a suitable contractor to provide and undertake all cyclical and routine maintenance, incident response, defect rectification and severe weather delivery on the all-purpose trunk roads and motorways within Hampshire, Surrey, Berkshire, Oxfordshire, Wiltshire and part of Buckinghamshire, not including the M25, (Highways England Area 3). Duties will also include maintenance of roadside technology, the provision of traffic management for the contractor's maintenance and incident response activities (including traffic management for others), where instructed by Highways England and the maintenance of depots. Under the Construction (Design and Management) Regulations 2015 the contractor will be principal contractor for all work they undertake and where/if instructed otherwise by Highways England.
Hampshire, Surrey, Berkshire, Oxfordshire, Dorset, Wilshire and part of Buckinghamshire (Highways England South East Region Area 3).
The successful tenderer will be required to provide all cyclical and reactive maintenance, incident response, defect rectification (when instructed by Highways England) and severe weather delivery on the all-purpose trunk roads and motorways within Hampshire, Surrey, Berkshire, Oxfordshire, Dorset, Wiltshire and part of Buckinghamshire, not including the M25, (Highways England South-East Region Area 3), in accordance to Highways England standards and objectives. Duties will include maintenance of roadside technology, the provision of traffic management for the contractor's maintenance and incident response activities (including traffic management for others) where instructed by Highways England, and the maintenance of depots. Under the Construction (Design and Management) Regulations 2015 the contractor will be principal contractor for all work they undertake and where/if instructed otherwise by Highways England.
Highways England may consider amending the duties listed above as appropriate during the contract period.
The service period for the maintenance and response contract is for a duration of 8 years, and the successful provider will be expected to operate collaboratively with other service providers and stakeholders in order to achieve Highways England’s objectives.
A parent company guarantee or equivalent form of security may be required at any time during the term of the contract. This may include where the financial standing of the applicant does not meet the required level as stated in the selection questionnaire. Further information will be set out in the selection questionnaire and accompanying guidance.
Applicant companies are asked to note that Highways England may decline to award the contract to the highest scoring bidder where it is already the contractor for a certain number of existing maintenance and response and asset support contracts. This is to maintain the resilience of the Highways England network. Contract award opportunities for applicant companies may therefore be prohibited on this basis. Full details of the network resilience test are provided within the Instruction for Tenderers (IfT) document.
A parent company guarantee or equivalent form of security may be required at any time during the term of the contract. This may include where the financial standing of the applicant does not meet the required level as stated in the selection questionnaire. Further in formation will be set out in the selection questionnaire and accompanying guidance.
Applicant companies are asked to note that Highways England may decline to award the contract to the highest scoring bidder where it is already the contractor for a certain number of existing maintenance and response and asset support contracts. This is to maintain the resilience of the Highways England network. Contract award opportunities for applicant companies may therefore be prohibited on this basis. Full details of the network resilience test are provided within the Instructions for Tenderers (IfT) document.
Parent company guarantee or equivalent form of security may be required at any time during the term of the contract.
The contracting authority intends to use an eTendering system in this procurement exercise. Suppliers instructions on How to take part in this Tender:
2) Click the ‘ITTs Open To All Suppliers’ link. (These are Invitations to Tender (ITT) open to any registered supplier). Click on the relevant ITT to access the content. Click the ‘Express Interest’ button at the top of the page. This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box.
3) Click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). You can now use the ‘Messages’ function to communicate with Highways England and seek any clarification. Follow the onscreen instructions to complete the ITT. There may be a mixture of online and offline actions for you to perform. You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful tenderer will be required to sign the Highways England Fair Payment Charter as a condition of acceptance of their tender.
As a supplier/organisation looking to bid for public sector contracts you should be aware that tender documentation for contracts over GBP 10 000 will be published on a single website and made available to the public. You should also be aware that if your bid is successful the resulting contract will be published. In some circumstances, limited redactions will be made to tender documentation and/or contracts before they are published in order to comply with existing law, to protect commercial interests and for the protection of national security. Highways England are committed to ensuring public sector procurement is used, where possible, to promote skills training and open up apprenticeship opportunities on public sector projects and programmes.

Eligibility requirements: A parent company guarantee or equivalent form of security may be required at any time during the term of the contract. This may include where the financial standing of the applicant does not meet the required level as stated in the selection questionnaire. Further information will be set out in the selection questionnaire and accompanying guidance. Applicant companies are asked to note that Highways England may decline to award the contract to the highest scoring bidder where it is already the contractor for a certain number of existing maintenance and response and asset support contracts. This is to maintain the resilience of the Highways England network. Contract award opportunities for applicant companies may therefore be prohibited on this basis. Full details of the network resilience test are provided within the Instruction for Tenderers (IfT) document. Contract dates stated are indicative and may be subject to change.