Public procurement notice: Contract Notice
Published: 2017-09-22
Buyer: Danish Defence Acquisition and Logistics Organization (DALO)
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 32531000 | 35710000: Command and control systems
Estimated value: 15000000 DKK
Submission deadline: 2017-10-23
Award criteria: The most economic tender

Technical requirements: The aim of this framework agreement is to provide the Danish Army with a number of full-motion mobile Ka-band SOTM (SATCOM-On-The-Move) satellite terminals to expand the current mobile tactical beyond line of sight (BLOS) communication capability using WGS (Wideband Global SATCOM) satellites.
The SOTM terminals will be used on at least 4 different types of wheeled vehicles: Eagle IV, Piranha 3, Piranha 5 and the Mercedes Benz GD270. The number of terminals per vehicle type is not fixed but depends on the current mission scenario. Each SOTM terminal shall be supplied as a complete integrated stand-alone satellite system including, but not limited to, pedestal, antenna, antenna control unit, RF subsystems, Gyro/Inertial Reference Unit, GPS, protecting radome, and possibly an external modem. It must be possible to monitor and control the terminal from an operator PC provided by DALO.
The terminal will be used to maintain BLOS connection between the local mission area network and the Danish Defence integrated network via WGS. Both networks are 100 Megabit Ethernet networks using the TCP/IP network protocol. The type of communication includes video, voice and data at rates up to 2 Mbps duplex. Danish Defence uses a star network topology with point-to-point satellite connections. Mesh network topology is not a requirement. Each SOTM connection will be anchored at Airbase Karup, Denmark on either a 9 m Ka-band terminal or a 9 m X-band terminal (WGS satellites support Ka/X cross-band connections).
The antenna will be deployed on off-road military vehicles and must support operation in all geographical areas and corresponding climate zones excluding the Arctic and Polar regions. A wide spectrum of terrain types must be supported including desert, tundra, mountains, forest and jungle. The Churchville B mobile vehicle conditions are the anticipated most extreme operational conditions. The antenna system must be able to maintain a high pointing accuracy even in GPS denied environments.
The proposed system configuration must be permanently authorized to operate on the WGS system on the Ka- band. At the time of offer submission the Supplier must present formal WGS certification letters for the terminal and modem signed by USASMDC/ARSTRAT.
The Supplier shall deliver materials and services necessary for the vehicle installation and integration of the SOTM terminals, including documentation, training courses and initial spare parts. Furthermore, the framework agreement includes services as repair services, help desk and delivery of additional spare parts.
Under the framework agreement the buyer will commit to purchase a minimum of three SOTM terminals (without modems). Beyond this, the buyer shall not be obliged to purchase any minimum quantity of deliverables.
Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The performance of the framework agreement must be conducted in careful consideration of social responsibility, as stated in the conventions that underpin the principles of the UN Global Compact, and as articulated in the OECD Guidelines for Multinational companies. In accordance to ILO Convention 94 on labour clauses in public contracts and circular no. 9471 of 30 June 2014 the framework agreement contains a labour clause.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged — to use it.
Be advised, that DALO shall exclude a tenderer which has unpaid overdue debt of 100 000 DKK or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act No 1564 of 15.12.2015 — The Public Procurement Act.
A statement of the candidate's general yearly turnover for the last 3 financial years, and (2) the candidate's equity at the end of the last financial year, if publication of annual reports is required under the law of the country in which the candidate is established, and to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.
1) The candidate must have had a general yearly turnover of at least 15 000 000 DKK in each of the last 3 financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published.

Eligibility requirements: A statement of the candidate's general yearly turnover for the last 3 financial years, and (2) the candidate's equity at the end of the last financial year, if publication of annual reports is required under the law of the country in which the candidate is established, and to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.
1) The candidate must have had a general yearly turnover of at least 15 000 000 DKK in each of the last 3 financial years. If the turnover is not stated in said currency, DALO will calculate the turnover based on the official exchange rate on the date this notice was published. 2) The candidate must have had a positive equity at the end of the last financial year. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the general yearly turnover/equity is calculated as the sum of all the participants' general yearly turnover/equity. If the candidate relies on the economic and financial standing of an entity or entities the general yearly turnover/equity will be calculated as the sum of the candidate's general yearly turnover/equity and the entity's or entities' general yearly turnover/equity.
The candidate must provide a list of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 5 years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the delivery which has been performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery. The list should preferably include a short description of each delivery. The description should include a clear indication of which specific parts the deliveries are similar to the supplies and services described in section II.1.5), including information about any WGS certification of delivered terminals. The description should also include a description of the candidate's part(s) in the performance of the deliveries. The description should contain information on i. description of the deliveries, ii. the date of the deliveries, iii. the size and value of the deliveries, iv. the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery), and v. services and training provided in connection with the deliveries (if any). When specifying the date for the deliveries the candidate should state the date of commencement and completion. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 5 previous deliveries, regardless of whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 deliveries DALO will only consider the first 5 deliveries on the list. Deliveries beyond that will be disregarded. The candidate must demonstrate experience with delivery of at least one Ka-band SOTM (SATCOM-On-The-Move) satellite terminal using WGS (Wideband Global Satcom) satellites within the past five years.
The candidate must provide a list of the most important similar deliveries (references), cf. section II.1.5) carried out within the past 5 years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2). If the delivery in question is ongoing, it is only the part of the delivery which has been performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery. The list should preferably include a short description of each delivery. The description should include a clear indication of which specific parts the deliveries are similar to the supplies and services described in section II.1.5), including information about any WGS certification of delivered terminals. The description should also include a description of the candidate's part(s) in the performance of the deliveries. The description should contain information on i. description of the deliveries, ii. the date of the deliveries, iii. the size and value of the deliveries, iv. the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery), and v. services and training provided in connection with the deliveries (if any). When specifying the date for the deliveries the candidate should state the date of commencement and completion. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. The list must contain a maximum of 5 previous deliveries, regardless of whether the candidate is one entity, composed of a group of entities (e.g. consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 5 deliveries DALO will only consider the first 5 deliveries on the list. Deliveries beyond that will be disregarded.
The candidate must demonstrate experience with delivery of at least one Ka-band SOTM (SATCOM-On-The-Move) satellite terminal using WGS (Wideband Global Satcom) satellites within the past five years.