Public procurement notice: Contract Notice
Published: 2016-06-16
Buyer: Inter Community Development Association for Emergency Situations Management — ADIVEST
Country: RO
Region: Timiş
Contract type: Supplies
Procedure: Open procedure
CPV classification: 35112000: Rescue and emergency equipment
Estimated value: 235000 EUR
Submission deadline: 2016-09-01
Award criteria: Lowest price

Technical requirements: The contract will include equipment and goods for the management of flood risks, respectively: Inflatable dam (500 meters), Inflatable stretchers — 2 pieces, Modular dam (300 meters), Underwater and front flashlights (100 + 100) pieces, 1 (one) sandbag filling machine. The equipment and goods will be used for the prevention and management of emergency situations — floods in the Timis County area (Romania).
The products to be purchased in this lot are: inflatable dams with power pumps and flexible tubs — 500 meters. The dams are intended to form a protection system against floods based on dams that can be filled with water and which can be installed any place on short notice and with minimal effort. The products to be delivered must comply with all legal requirements applying to this type of products.
The products to be delivered must comply to requirements stated in the present ToR and prove good performance in protecting against floods.
The product will perform accordingly or beyond the ISO (or equivalent) quality standards. The tenderers will provide evidence of the quality certificate for the dam.
Formed by 2 special tubs of very resistant tarpaulin. The dam will be made of tarpaulin or other materials that are highly resistant to UV, corrosive chemicals, petrol products, extreme temperatures, penetration and impact. Also, the materials must conform to the other requirements in the ToR (for example weight/meter) and have a lifetime of at least 10 years.
System with 100-125 cm heads and standard tubs of 100 and 50 meters long; double terminals and joints will be used.
The connecting system (double joints) must allow the dams of any length to be configured in any direction and ensure an easy manipulation and installation.
The dams must be usable on any terrain or surface, must no require anchoring or additional support. The installation time must be minimal, the maneuvering easy and the dams must be of high quality. A 500 meter long dam with a water retention high of at least 0,8 meters must be assembled (unfolded and filled) by 4 persons in maximum 4 hours. In order to do this, all joints have fittings of 4” and 6” (Storz or equivalent).
The tenderer must provide coupling systems tube-pump and tube-tube, according to the technical specifications of the product presented. The systems must allow for dams of any length to be configured in any direction, as well as easy manipulation and installation.
The tenderer must provide a hydraulic drum to facilitate the maintenance and installation of inflatable dams.
The hydraulic drum must allow for the dam to be folded (including the 100 meter sections) and to be used both for installation and storage.
The hydraulic drum will have the specific adaptions to allow to be used with a powered machine (stacker or frontal loader) in order to allow the machine to move around the terrain for transporting and folding/unfolding the tubes.
The hydraulic drum’s support must allow the system to be lifted by a frontal loader. The drum (without support) should be lifted in axis in the excavator’s dipper (the drum’s axis must be longer with 15 centimetres on the left-right).
For all equipment and systems the tenderer must ensure that post-sale services are to be provided in Romania, during the warranty period and after. The companies to provide services will be listed (by name, identification code and address) in the technical proposal.
Each equipment must be accompanied by the (original) technical manual and an operational manual translated into Romanian (printed and digital format).

Eligibility requirements: The tenderer must have a certificate appropriate to this contract, such as a certificate from the Registry of Commerce with the appropriate NACE code, or equivalent. Not required. Based on i.a. items 5 and 6 of the Tender Form for a Supply Contract. This means that the delivery the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects/contracts/deliveries completed within the reference period (although started earlier) or to projects/contracts/deliveries not yet completed. In the first case the project/contract/delivery will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects/contract/deliveries still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects/contracts/deliveries completed) also detailing its value. Capacity-providing entities. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority. With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required. For each lot for which the tenderer submits a bid: The tenderer has performed at least 1 delivery of similar supplies (as the ones tendered in that specific lot) in the last 3 years from the submission deadline (September 1, 2013 — September 1, 2016).
Not required.
Based on i.a. items 5 and 6 of the Tender Form for a Supply Contract. This means that the delivery the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects/contracts/deliveries completed within the reference period (although started earlier) or to projects/contracts/deliveries not yet completed. In the first case the project/contract/delivery will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects/contract/deliveries still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects/contracts/deliveries completed) also detailing its value. Capacity-providing entities. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority. With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required. For each lot for which the tenderer submits a bid: The tenderer has performed at least 1 delivery of similar supplies (as the ones tendered in that specific lot) in the last 3 years from the submission deadline (September 1, 2013 — September 1, 2016).
Based on i.a. items 5 and 6 of the Tender Form for a Supply Contract. This means that the delivery the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects/contracts/deliveries completed within the reference period (although started earlier) or to projects/contracts/deliveries not yet completed. In the first case the project/contract/delivery will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects/contract/deliveries still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects/contracts/deliveries completed) also detailing its value. Capacity-providing entities. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority. With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.
For each lot for which the tenderer submits a bid: The tenderer has performed at least 1 delivery of similar supplies (as the ones tendered in that specific lot) in the last 3 years from the submission deadline (September 1, 2013 — September 1, 2016).