Public procurement notice: Contract Notice
Published: 2016-09-14
Buyer: Fortum Oyj
Country: FI
Region: SUOMI / FINLAND
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 30000000 | 30120000 | 30216110 | 30232110 | 48824000: Print servers
Estimated value: 3000000 EUR
Submission deadline: 2016-09-27
Award criteria: The most economic tender

Technical requirements: Fortum Oyj, its subsidiary companies and its joint venture AB Fortum Värme Holding samägt med Stockholms stad (hereinafter ‘Fortum Värme’) are publishing a joint Invitation to Tender for Fortum Managed Printing Services and Printing Service Center (Fortum Oyj and Fortum Värme are together referred to as ‘Fortum’ in this notice). All Fortum companies part of this procurement are allowed to make call-offs from the finally awarded contract and are listed in Appendix 1 A.
Subject of the contract is the printing services of Fortum Oyj and Fortum Värme and their subsidiary companies. The scope of the services is described in Appendix 1 B. Printer services in Russia are optional as described in Appendix 1 B. Printing services shall be provided as a full service, including all the needed service components and equipment internationally in all Fortum countries.
Main site or place of performance including, but not limited to: Finland, Sweden, Norway, Denmark, Estonia, Latvia, Lithuania, Poland, Russia, Netherlands, Ireland, Belgium, United Kingdom, India.
If you are interested in tender please send e-mail to: Tarja.inkeroinen@fortum.com with subject ‘Invitation to Tender, Fortum Printing Services'. Please, include contact person information (name, e-mail address) to your e-mail that you send to us. Suppliers who have sent e-mail with contact information will receive an invitation to fill in their request to participate in the tender, including minimum pre-qualification criteria, in Scanmarket e-tool. The request to participate phase deadline is 23.09.2016 at 14:00 EET:
Fortum will evaluate all requests to participate in the tender that have been sent by deadline 23.9.2016 at 14:00 EET via Scanmarket. All suppliers meeting minimum pre-qualification criteria will pass the pre-qualification phase. Suppliers who have sent non-complete information or who do not meet the minimum pre-qualification criteria will be disqualified. Fortum reserves the right to ask for clarifications from suppliers before final qualification decision, but is not obliged to ask for such clarifications and thus the supplier is disqualified. All qualified and disqualified suppliers will be informed about the pre-qualification phase result. At this stage the qualified suppliers will receive further information about the tender timetable:
All pre-qualified suppliers will receive an Invitation to Tender for the purpose of bidding for the services and goods. The Invitation to Tender will be released in Scanmarket after pre-qualification.
Based on the information in the supplier responses to the Invitation to Tender, Fortum will check if suppliers meet Fortum's mandatory/“shall” requirements and their ability to execute the services and deliver the goods adequately.
Only those suppliers who meet all the shall-requirements will be selected further to continue the tender process:
Selected suppliers from the Invitation to Tender Phase could, if so decided by Fortum, be invited to negotiate parts of their tender, including prices. However, there is no obligation for Fortum to negotiate any tenders and hence the suppliers are requested to leave their best tender during the Invitation to Tender Phase. Fortum will publish a time plan for negotiations in the Invitation to Tender. The Negotiation Phase will end with the suppliers being requested to leave their final tenders within a set deadline:
The final tenders will be evaluated in accordance to the pre-defined evaluation criteria as disclosed in the Invitation to Tender. The most economically advantageous tender will be awarded a contract. The evaluation will result in maximum 1 supplier being selected and awarded a contract for the total scope. All qualified and disqualified suppliers will be informed about the award decision. After the mandatory stand-still period has expired a signed and binding contract will be entered into with the awarded supplier.
Agreement valid on further notice with Customers termination for convenience right by 6 months. Benchmarking adopted every 2nd year. Currently leased printers, mainly from Canon, shall be used (or credited) until the end of leasing periods. In Poland and Russia we use Fortum owned printers which shall be used until the end of use periods (or credited).
1) Provides requested services in every country where Fortum operates or alternatively has subcontractor(s) all countries where services are not delivered directly by the chosen supplier;
2) Can provide all the required services, the scope defined in Appendix 1 B, Scope of Fortum Managed Printing Services and Printing Service Center;
5) The supplier shall fulfil the requirements in the Finnish Act of Public Procurement for the utility sectors, 30.3.2007/349,50 § and additional requirements described in Appendix 3 Criteria 2A 2F.
In order to be pre-qualified for the tender, the Tenderer must comply with Fortum Sustainability requirements defined in Appendix 5.

Eligibility requirements: Minimum Mandatory Requirements for Tendering: 1) Provides requested services in every country where Fortum operates or alternatively has subcontractor(s) all countries where services are not delivered directly by the chosen supplier; 2) Can provide all the required services, the scope defined in Appendix 1 B, Scope of Fortum Managed Printing Services and Printing Service Center; 3) Supports all local languages and UK English corporate widely; 4) Has three (3) or more similar to Fortum –type and locations, international references; 5) The supplier shall fulfil the requirements in the Finnish Act of Public Procurement for the utility sectors, 30.3.2007/349,50 § and additional requirements described in Appendix 3 Criteria 2A 2F.

Award value: 3000000