Public procurement notice: Contract Notice
Published: 2016-08-05
Buyer: Trondheim kommune [Trondheim municipality]
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48400000 | 48490000 | 72000000
Submission deadline: 2016-08-31
Award criteria: The most economic tender

Technical requirements: Trondheim kommune, hereafter called the Contracting Authority, invites tenderers to a competition with negotiation in connection with the procurement of tender management and contract administration system (TMS/CAS).
The objective of implementing TMS/CAS is to achieve better, simpler and more secure procurements. The system shall meet the requirement for procurements in accordance with regulations, and at the same time ensure the requirement for validating procurements. The aim is to implement a fully electronic system from the preparation of tender documentation and qualification documentation, to the award of contract and further contract follow-up.
— Prevailing applicable Law on Public Procurements, hereafter PPA [LOA], with associated regulations,
The assignment period will be 3 years from when the contract is signed with an option for an extension for 1 and 1 year at a time, cf. point 4.1 in SSA-D and SSA-V. An upper limit on the duration of the agreement is 10 years.
The estimated procurement value is approx.  1 900 000 NOK. This is based on the estimated costs for a 4-year period. This is reflected in Trondheim municipality's budget limit for the procurement.
— The Contracting Authority requires that the tenderer's wages and working conditions are in accordance with generally applicable collective agreements or national collective agreements for the area covered by the contract.
— The tenderer shall enclose a self-declaration confirming that wages and working conditions are in accordance with the generally applicable collective agreements or national collective agreements, see appendix 3.
In those cases where sub-contractors with manufacturing sites in countries outside the EU/EEA are used, it must be established that international concordance of work environment and employee's rights are met.
— The tenderer shall be registered in a trade register in the country where the tenderer is established (for Norwegian tenderers the Company Registration Certificate is sufficient).
— Registration certificates in professional registers as determined by legislation in the country in which the tenderer is established.
—Tax Certificate for tax and VAT, not older than six months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14). Use RF-1244.
—Norwegian tenderers who are not VAT obliged must provide confirmation of this from the Norwegian tax authorities. (§17-14). Use RF-1244.
— Foreign tenderers must submit certificates from authorities equivalent to the Norwegian authorities.
—The company's most recent annual report, as well as recent information which is of relevance for the company's fiscal figures (§17-8).
— Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years.

Eligibility requirements: Requirement: — The tenderer shall be a legally established company. — The tenderer shall be registered in a trade register in the country where the tenderer is established (for Norwegian tenderers the Company Registration Certificate is sufficient). — The tenderer tax and VAT payments shall be in order. Documentation requirement: * Company Registration Certificate (§17-10). — Registration certificates in professional registers as determined by legislation in the country in which the tenderer is established. —Tax Certificate for tax and VAT, not older than six months. The certificates can be obtained from the local tax collection office or the tax office. (§17-14). Use RF-1244. —Norwegian tenderers who are not VAT obliged must provide confirmation of this from the Norwegian tax authorities. (§17-14). Use RF-1244. — Foreign tenderers must submit certificates from authorities equivalent to the Norwegian authorities. —The company's most recent annual report, as well as recent information which is of relevance for the company's fiscal figures (§17-8). —The company's annual financial statements or extracts thereof. — Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years. The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale. — The tenderer must have the economic capacity to carry out the assignment/contract, —The tenderer must be credit worthy. — The tenderer shall fill in Appendix 4 Experience in order to state experience in the form of the largest relevant projects/deliveries in the last 3 years. To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references. — The tenderer shall describe their capacity to carry out the delivery including the number of consultants who are relevant for the assignment. Annex 5 Capacity shall be used. Additional documentation to this shall not be delivered. CVs and other documentation connected to consultants will possibly be requested through the tender documentation for the service providers who are qualified. * An account of the quality assurance system/quality management system. With clarification of the methodology for the specific description of the tenderer's system and routines for documentation and quality assurance of software. If the company is certified, evidence of the certification must be attached. — The company's environmental status should be confirmed by completing the enclosed form. Environmental Requirements for the company, see Appendix 2. — Relevant experience and competence is required from equivalent assignments in relation to the nature and scope of the procurement. — The tenderer is required to have sufficient relevant capacity to fulfil the requested delivery. — Tenderers must have a well-functioning quality assurance system/quality management system. — The tenderer shall employ environmental management measures for the fulfilment of the contract.
—The company's most recent annual report, as well as recent information which is of relevance for the company's fiscal figures (§17-8). —The company's annual financial statements or extracts thereof. — Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years. The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale. — The tenderer must have the economic capacity to carry out the assignment/contract, —The tenderer must be credit worthy.
—The company's most recent annual report, as well as recent information which is of relevance for the company's fiscal figures (§17-8). —The company's annual financial statements or extracts thereof. — Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation shall be based on the last known fiscal figures with an indication of how the credit rating has developed during the past 3 years. The assessment shall be issued by a company with a credit reporting license from the Norwegian Data Protection Authority, see www.datatilsynet.no The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.
— The tenderer must have the economic capacity to carry out the assignment/contract, —The tenderer must be credit worthy.
— The tenderer shall fill in Appendix 4 Experience in order to state experience in the form of the largest relevant projects/deliveries in the last 3 years. To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references. — The tenderer shall describe their capacity to carry out the delivery including the number of consultants who are relevant for the assignment. Annex 5 Capacity shall be used. Additional documentation to this shall not be delivered. CVs and other documentation connected to consultants will possibly be requested through the tender documentation for the service providers who are qualified. * An account of the quality assurance system/quality management system. With clarification of the methodology for the specific description of the tenderer's system and routines for documentation and quality assurance of software. If the company is certified, evidence of the certification must be attached. — The company's environmental status should be confirmed by completing the enclosed form. Environmental Requirements for the company, see Appendix 2. — Relevant experience and competence is required from equivalent assignments in relation to the nature and scope of the procurement. — The tenderer is required to have sufficient relevant capacity to fulfil the requested delivery. — Tenderers must have a well-functioning quality assurance system/quality management system. — The tenderer shall employ environmental management measures for the fulfilment of the contract.
— The tenderer shall fill in Appendix 4 Experience in order to state experience in the form of the largest relevant projects/deliveries in the last 3 years. To the degree that contracting authority considers it necessary to verify the tenderer's stated relevant experience, the contracting authority reserves the right to contact the stated references. — The tenderer shall describe their capacity to carry out the delivery including the number of consultants who are relevant for the assignment. Annex 5 Capacity shall be used. Additional documentation to this shall not be delivered. CVs and other documentation connected to consultants will possibly be requested through the tender documentation for the service providers who are qualified. * An account of the quality assurance system/quality management system. With clarification of the methodology for the specific description of the tenderer's system and routines for documentation and quality assurance of software. If the company is certified, evidence of the certification must be attached. — The company's environmental status should be confirmed by completing the enclosed form. Environmental Requirements for the company, see Appendix 2.
— Relevant experience and competence is required from equivalent assignments in relation to the nature and scope of the procurement. — The tenderer is required to have sufficient relevant capacity to fulfil the requested delivery. — Tenderers must have a well-functioning quality assurance system/quality management system. — The tenderer shall employ environmental management measures for the fulfilment of the contract.