Public procurement notice: Contract Notice
Published: 2019-03-15
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72222300: Information technology services
Submission deadline: 2019-04-15
Award criteria: The most economic tender

Technical requirements: The Council currently has more than 200 applications (excluding education) that support the delivery of services — ranging from the large, Council wide systems to service critical applications, to smaller localised applications that are used by small numbers of employees but are still critical to their service.
Tenderers have the option to price for hardware asset management as a service. The costs submitted for hardware asset management as a service will be those costs that will be applied as part of any contract the Council enters into, however, it will be at the Council's sole discretion as to whether or not they enter into a contract for hardware asset management as a service.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of the contract that tenderers hold, or can commit to obtain prior to the commencement of and duration of the contract of any subsequently awarded contract, the types and levels of insurance indicated below:
There will be a requirement for statutory third party motor vehicle insurance to be evidenced if vehicles are used to deliver the service. This can either be by way of a valid MV certificate in the company name, or, where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.
The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisation’s financial status and risk.
The Council would expect tenderers to have a minimum Dun and Bradstreet Failure Score of 20 %, however failure to meet this failure score would not necessarily merit a “Fail” as the Dun and Bradstreet Failure Score is only one factor used by the Council in assessing the acceptability or otherwise of a tenderer’s financial status. The Council will take into account the tenderer’s response to the ESPD Part 1V Question 4B.1.1
It is recommended that tenderers review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, tenderers consider that the D&B Failure Score does not reflect their current financial status, the tenderer should attach a document to this section giving a detailed explanation together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of the tenderer’s financial status.
Where the tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score they must provide their audited financial accounts for the previous 2 years as part of their ESPD Submission in order that the Council may assess these to determine the suitability of the tenderer to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Any accounts or documents submitted must be in English and, if appropriate, certified as accurate translations. For sole traders please provide submitted tax returns for the previous 3 years as part of their tender submission in order that the Council may assess these to determine the suitability of the tenderer to undertake a contract of this size
Where the tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B Failure Score (or equivalent) as a company, a parent company or bank guarantee may be required to allow progression in the tender process. The Council will be the sole judge as to whether these are required, and it shall notify Tenderers accordingly. The parent company or bank guarantee must meet the minimum financial requirements as assessed by the Council and must be in the form requested by the Council.
Where the tenderer intends to subcontract more than 25 % of any contract value to a single subcontractor then the foregoing actions will apply similarly to the relevant subcontractor(s). The Council also reserves the right to reject the use of subcontractors following evaluation of the subcontractor’s financial status.
Tenderers unable to commit to obtain the levels of insurance detailed above may be assessed as a fail and be excluded from the procurement process.
Tenderers who do not achieve a minimum D&B failure score of 20 and above and fail to provide any additional explanation or supporting information may be assessed as a fail and be excluded from the procurement process.
Tenderers who do not provide sufficient financial information as they consider that their D&B Failure Score does not reflect their current financial status by the tender deadline may be assessed as a fail and be excluded from the procurement process.
Tenderers that do provide sufficient financial information as they consider that their D&B Failure Score does not reflect their current financial status by the tender deadline however fail to satisfy the Council that they have sufficient financial standing to undertake requirements within this procurement exercise will be assessed as a fail and will be excluded from the procurement process.