Public procurement notice: Contract Notice
Published: 2019-02-11
Buyer: Scottish Government
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 34928480 | 39150000 | 39151000 | 44613800 | 45259000
Estimated value: 400000000 GBP
Submission deadline: 2019-03-14
Award criteria: The most economic tender

Technical requirements: The Scottish Ministers intend to award a contract to a single service provider for the provision of Facilities Management (FM) services. The service will include hard and soft FM services and related projects. The maximum contract duration is 10 years (initial duration 7 years) with the option to extend for a period of 24 months, and a further period of 12 months).
Across the Scottish Mainland and Islands, including the Scottish Government International Hub locations in London, Brussels, USA and Paris. Further hubs may be added in Canada and across the Far East.
The Scottish Ministers intend to award a contract to a single service provider for the provision of Facilities Management (FM) and related projects.
This contract will build on the success of the current FM contract and the scope includes the following:
Hard and soft FM services, small works projects, project management, helpdesk and CAFM system, energy and environmental management services, administration and professional advisory services.
NEC4 terms, including a main option, W option, secondary options, Y options and supplemented by Scottish Government Z Clauses will apply to this contract.
The procurement process will seek to maximise the social, economic and environmental benefits that the contract has the potential to deliver. We will be expecting tenderers to demonstrate how they will maximise social value in the delivery of the services.
The initial contract period will be 84 months, with the option to extend for a period up to 36 months (in increments of 24 months and 12 months). It would be anticipated that if a renewal is required within the initial contract period, a Contract Notice initiating a procurement will be published up to 18 months prior to the initial contract period expiry date.
Owing to character limitations not all criteria and information relating to this procurement can be included in this notice. The Objective and Non-Discriminatory Criteria are set out in full in the document entitled ESPD Bidders Instructions Document which can be accessed through the PCS-t website referenced in Section I.3. The ESPD selection process will be carried out in 3 stages.
During this first stage of the selection, the Scottish Government (SG) will determine on a pass/fail basis whether:
(b) whether any of the lead bidders, consortium members and/or reliance entities (if any) fall within any of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of SG, in accordance with Part III of the ESPD and Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Stage 2 “Selection Criteria – Minimum Requirements”, SG will determine a ranking (through the scoring of ESPD Responses) but only for those bids who successfully pass Stage 1 “Exclusion Grounds” referred to above.
Part A – Pass/Fail will be given to ESPD responses to the following question within section B of Part IV, Selection Criteria: 4B.1.2 and 4B.4.
Bidders should be aware that the Scottish Government reserves the right to seek additional assurances where a bidder fails to achieve the required financial standing by way of a commitment to obtaining a Parent Company Guarantee (PCG) or a bank guarantee. Failure to provide a commitment may result in your exclusion from the tender process. Failure to obtain either will result in your bid not being accepted at contract award stage if successful.
Part B — Scoring will be given to ESPD responses to the following question within Section C of Part IV, Selection Criteria: 4C.1.2, 4C.4 and 4C.7.

Eligibility requirements: Bidders must refer to the ESPD Bidders Guidance Instructions document concerning Section A, part IV, Suitability selection criteria. ESPD (Scotland) Selection Criteria Section, question Section A, part IV, Suitability: 4A.1, 4A.1.1, 4A.2, 4A.2.1, 4A.2.2 and 4A.2.3. Minimum level(s) of standards required: Please refer to the statements when completing section 4A of the ESPD (Scotland) Statements for: 4A.1 and 4A.1.1 — If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established. Statements for: 4A.2, 4A.2.1, 4A.2.2 and 4A.2.3 — Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

Award value: 400000000