Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2020-07-17
Buyer: Chwarae Teg
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48610000: Database systems | 48612000: Database-management system | 72000000 | 72212600: Database software programming services | 72212610
EU fund: EU Fund

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Chwarae Teg is looking for a D365 service partner that cannot only support our D365 system both currently and in the future, but that will also add value through proactive recommendations and enhancements that will support Chwarae Teg’s future strategy and growth.
The requirements set out in the following sections are intended to allow the supplier to demonstrate its ability to support and potentially develop Chwarae Teg’s D365 system in a competent way and also its ability to recommend enhancements and new solutions where directed.
— is easy to manage both commercially and operationally. From a commercial perspective this means providing Chwarae Teg with clear upfront pricing for any potential development work which allows accurate budgeting over the term of the contract;
— from an operational perspective, this means the supplier acting as single point of contact for all of Chwarae Teg’s D365 requirements and management third party providers;
— delivers requirements quickly and efficiently. Current and future requirements must be implemented within the timescales set out by Chwarae Teg, with minimal disruption to Chwarae Teg’s operating environment (sometimes requiring out of normal business hours support), and together with all necessary processes, documentation and training;
— are flexible with respect to future requirements and service options. Chwarae Teg must not be limited in respect of additions or amendments to the solution except as provided in the contract,
It is anticipated that only the value will be modified and the increase in price will not exceed 50 percent of the original contract award value of GBP 106 204.
The extended contract will secure the continuation of development work, which are vital to the daily operations of Chwarae Teg.
The increase in price will not exceed 50 percent of the original contract award value of GBP 106 204.
We currently have 48 hours of support remaining within the contract – if the support hours are exceeded, Chwarae Teg – the modification will be within the 50 % threshold.
Following the Cabinet Office’s Procurement Policy Note – responding to Covid-19, this contract is being modified in accordance with Regulation 72.1.c. of the Public Contracts Regulations 2015. The modification will extend the contract for the support contract and development call-off contract for dynamics 365 for up to 6 months from 30 June 2020.
Would not allow us to develop a supplier relationship with the new provider (social distancing, self-isolation, lockdown etc.)
Availability of suppliers due to potential suppliers closed during this period or staff on furlough implement/transition to new provider would disrupt the organisation (lockdown, risk of staff depletion to evaluate and implement due to Covid-19 outbreak, change control, knowledge transfer etc.)
There are time critical development needs at present with the new profile (July 2020) within the current the contract which require an in-depth understanding of the organisation and our D365 set-up, and at this moment in time, there is a risk of not finding the right supplier.


Winner: Ashton Court Group Ltd