Public procurement notice: Contract Notice
Published: 2020-07-01
Buyer: Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 34928470 | 34928472 | 34992000 | 44423400 | 79415200
Estimated value: 9500000 GBP
Submission deadline: 2020-08-03
Award criteria: The most economic tender

Technical requirements: Provision of comprehensive overall planning, project management, design, production and delivery of the Look of the Games (LOK) and Wayfinding/Signage (SIG) programmes for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with supplier resources embedded within the OC as required. Further information is provided in II.2.4) and in the procurement documents.
The opportunity will also include provision for third party Non-Commercial Organisations (NCOs) to purchase Look and Wayfinding assets and services from the supplier. Further information is provided in section VI.3) and in the procurement documents.
71 Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games, which is one of the world's largest multi-sport events, bringing together over 4 000 of the world's elite athletes every 4 years, in an 11-day festival of sport and culture. The Birmingham 2022 Commonwealth Games will be held in venues across Birmingham and the West Midlands from 28 July until 8 August 2022. London's Olympic velodrome will also be utilised.
The principle role of the Look, Wayfinding and Signage supplier will be to provide comprehensive overall planning, project management, design, production and delivery of the Look of the Games (LOK) and Wayfinding/Signage (SIG) programmes for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with supplier resources embedded within the OC as required. The supplier will be responsible for:
• providing embedded resources for design, planning, project management and delivery, including design, kits of parts, application and location plans, budgets and scope management;
• managing the OC functional area resource scoping towards establishing the look, wayfinding and signage scope at each venue for the Games, in line with the approved budget and programme constraints, and gain OC sign-off for delivery;
• providing and managing the delivery of the goods and services through the provision of a database management software tool
The opportunity will also include provision for third party customers who are Non-Commercial Organisations (NCOs) to purchase look and wayfinding assets and services through the successfully appointed supplier contract. Each third party purchaser NCO will be required to enter into a contract with the successful supplier on substantially the same terms as the contract between the successful supplier and the OC. Further information on the OC's requirements can be found in the additional notes section VI.3) and in the procurement documents available at www.deltaesourcing.com
As stated in section, II.1.5) it is estimated that the contract value range for the Birmingham 2022 games is GBP 7 500 000 to GBP 9 500 000. This value includes the look, wayfinding and signage scope as outlined within this notice for Birmingham 2022, which is estimated at GBP 4 000 000 to GBP 5 000 000 and access to the resulting contract for other contracting authorities as described in the following paragraph, which is estimated at GBP 3 500 000 to GBP 4 500 000.
The contract will be available to public sector bodies throughout the UK and their associated bodies and agencies, local authorities, organisations in the voluntary sector in the UK, charities in the UK, educational establishments in the UK and/or other private organisations in the UK acting as managing agents or procuring on behalf of the public sector delivering services of a public nature. The objective of the Non-Commercial Organisations' (NCOs) access to this contract is to facilitate NCOs purchasing Birmingham 2022 Look and Wayfinding assets and associated supplier services such as scoping, installation and removal, that fall outside the scope of the OC’s responsibility.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.


Award value: 9500000