Public procurement notice: Contract Notice
Published: 2018-08-17
Buyer: The Council of the Borough of Kirklees
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72300000 | 79900000 | 80510000
Estimated value: 2992500 GBP
Submission deadline: 2018-09-24
Award criteria: The most economic tender

Technical requirements: The introduction of the General Data Protection Regulation (GDPR) has meant that Kirklees Council and its associated agencies (Contracting Authorities) require support with their Information Governance activities. As such the Contracting Authorities wish to establish a Framework Agreement to access the support it requires, in order to enable the achievement of GDPR compliance across all of the Contracting Authorities.
The agencies associated with the Council include Maintained Schools and Academy Trusts (160+ organisations), Town and Parish Councils (5 organisations) and Housing Service Providers (2 organisations). All of these agencies operate with a significant amount of Personal Data and therefore require support with their GDPR implementation.
The Framework Agreement has 8 Lots, further details can be found in the Service Specification (within Schedule 1 of the Framework Agreement) which is available at the address set out in Section I.1) of this Notice.
Economic operators can apply for 1 or more Lots, and may be appointed to the Framework Agreement for 1 or more Lots. 1 successful economic operator will be appointed to each Lot.
This activity requires the economic operator to audit the culture and practices of the commissioning contracting authority, conduct a GAP analysis of existing practices compared to GDPR requirements and support the commissioning contracting authority to bring their practices into line with GDPR requirements.
It is expected that the final assessments and investigation will be consolidated into an audit report, providing full details of recommendations and expected future actions to enable GDPR compliance.
Tenders are invited by the lead contracting authority from economic operators with relevant experience and ability to provide the requirements of this Lot (the ‘Services’) as detailed more fully in the Schedule 1 (Service Specification) of the Framework Agreement. For further details please refer to the following documents which are available at the address set out in Section I.1) of this Notice:
The Framework Agreement will be available for use by the Council and other Contracting Authorities within the Borough of Kirklees; which include maintained schools and academy trusts (160+ organisations), Town and Parish Councils (5 organisations) and Housing Service providers (2 organisations).
One successful economic operator will be appointed to this Lot, to deliver the full requirements of the service specification.
The Service is not subject to the implications of the Acquired Rights Directive EU2001/23/EC and the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) (as amended) (“TUPE”).
It is anticipated that the GDPR Support Framework Agreement will commence on the 1.11.2018 and will expire on 31.10.2020, with the option to extend for a further period or for successive periods up to 31.10.2022.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the contract will be awarded to the most economically advantageous tender on the basis of the award criteria in the tender documentation.
Data Processor Management is a key requirement for GDPR compliance. Organisations must have relevant and appropriate contracts in place with all of their data processors. However, some organisations may not have the appropriate contract management in place. This lot requires the provider to demonstrate how they will provide the services outlined below, including the provision of previous work carried out successfully in other organisations.
• Full, organisation-wide information audit of paper and electronic records, and key application data including data flow mapping activities associated with each data set.
• Training for organisation IG leads on how to conduct these activities in future. This training should be outlined within your tender documentation and it is expected that a minimum half day would be required to train the contract management staff within the commissioning contracting authority and should be accompanied by materials for the trained staff to refer to following contract completion.


Award value: 2992500