Public procurement notice: Contract Notice
Published: 2025-06-27
Buyer: Ryfylke It-samarbeid Kommunalt Oppgavefellesskap
Country: NO
Region: NO0A1
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48810000: Information systems | 72000000 | 72200000 | 72260000: Software-related services | 72268000: Software supply services
Submission deadline: 2025-09-02
Award criteria: cost, quality

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers shall have their tax and VAT payments in order (ESPD: Part II A.e).

Documentation requirement:
A certificate showing paid VAT, taxes and social security contributions is required. Certificate issued by the competent authority in the member country, confirming that the tenderer has fulfilled his VAT, tax and social security obligations in the country where the tenderer/contractor belongs (Norwegian tax and VAT certificate is common and can be ordered from altinn.no, RF-1507, previous RF-1244) in accordance with the legal provisions in the country. The certificate must not be more than six months old.

According to the regulations §17-1(4), the Contracting Authority does not have the opportunity to request the certificate if it has already been received. If you have submitted a tax certificate to the contracting authority and it is still valid at the time of the tender submission for this competition, you will not be required to present a certificate at this time. If so, state when you have previously submitted the certificate and to whom. You can, however, enclose the certificate voluntarily if you want.
Requirements regarding the tenderer ́s economic and financial position: The financial capacity to fulfil this contract is required (ESPD: Part IV B.58-3).

Documentation requirement:
The contracting authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The contracting authority reserves the right to obtain supplementary information about the tenderer's finances.

Any need for support from other companies to fulfil this qualification requirement.
If the tenderer is dependent on other companies to fulfil this qualification requirement, please provide an account below. The contracting authority will, in such cases, also assess the finances of the support business in the same way. The contracting authority reserves the right, in such cases, to obtain supplementary information, bank guarantees etc.
The competition is for the procurement of a complete case/archive system based on Noark 5 with archival functionality and functions for case processing and meeting and selection processing. ePlansak and eByggesak shall be a part of the system. The system shall have an option for further development in accordance with national legal requirements and it shall be in use in public administration today. The contracting authority emphasises that the system is built on standard products and it has a simple and user friendly support for data capture, digital processing and electronic signing and access to national joint components. There shall be functions for integration with trade systems for the collection, maintenance and storage of preservation worthy documents. The system shall be provided as a cloud service (SaaS system).
Participants in the procurement: Strand, Suldal, Sauda and Hjelmeland - the four municipalities in the task partnership Ryfylke IT-Samarbeid (Rits).

The contracting authority has an option for form modules and form builders.

The value of the procurement is estimated to be above the EEA threshold. The volume is an estimate and is not binding for the contracting authority.

See the procurement documents for further information.

A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make minor, not significant changes to this basis before tenderers are invited to submit a tender.