Public procurement notice: Contract Notice
Published: 2019-06-10
Buyer: Ministry of Defence, Ships, Communications and Situational Awareness (CSA)
Country: UK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35500000: Warships and associated parts
Estimated value: 1 GBP
Submission deadline: 2019-07-08
Award criteria: The most economic tender

Technical requirements: Warships and associated parts. The Communications & Situational Awareness ("CSA") Team, which is part of the Ships Domain within Defence Equipment and Support, are seeking to purchase parts related to Master Equipment - SSAMS, which have been identified as Inventory Requirements.
Any resultant Contract(s) will be awarded in accordance with the Defence and Security Public Contracts Regulations 2011 ("DSPCR") as applicable.
Interested bidders are invited to provide a response to the Dynamic Pre-Qualification Questionnaire ("DPQQ") for this requirement.
The Authority reserves the right to award any resultant contract(s) on the basis of initial tenders, without negotiation, to the tenderer who submits the best compliant tender in accordance with the Award Criteria. In the event that Negotiation is required, a staged process will be utilised and the Award Criteria applied to reduce the number of tenderers taken through to the Negotiation Phase of this procurement.
Any resultant Contract(s) will be awarded to the winning tenderer for each 'Lot', in accordance with the assessment criteria set out in the Invitation to Tender for the purchase of parts listed in the supporting document "Outline Requirement Schedule" attached to this Contract Notice.
An estimate of quantities required for each 'Lot' is included in the Outline Requirement Schedule and detailed within this Contract Notice. These quantities are to be considered indicative only and are subject to change prior to and during this procurement, in accordance with the Authority's operational requirements.
For the avoidance of doubt, the quantities detailed within this Contract Notice and the attached Outline Requirement Schedule does not provide a strict cap that cannot be exceeded or reduced.
Payment will be made in accordance with agreed payment terms following Delivery and Acceptance of the goods via the Authority's Contracting, Purchasing and Finance (CP&F) tool.
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

Eligibility requirements: a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. This information will be sought through evaluation of responses to the attached Dynamic Pre-Qualification Questionnaire.
The estimated annual contract value is 500 000 GBP. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include: (1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and (2) stating whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures. This information will be sought through evaluation of responses to the attached Dynamic Pre-Qualification Questionnaire. This information is contained within the Dynamic Pre-Qualification Questionnaire and Supporting Document "CSA/3078_SSAMS_DPQQ Instructions".
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures. This information will be sought through evaluation of responses to the attached Dynamic Pre-Qualification Questionnaire.
This information is contained within the Dynamic Pre-Qualification Questionnaire and Supporting Document "CSA/3078_SSAMS_DPQQ Instructions".

Award value: 1