Public procurement notice: Contract Notice
Published: 2020-07-22
Buyer: YPO
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 65000000 | 65100000 | 65200000 | 65300000: Electricity distribution and related services | 65500000
Estimated value: 7100000 GBP
Submission deadline: 2020-08-17
Award criteria: The most economic tender

Technical requirements: YPO are looking for providers to be appointed onto a framework agreement for the provision of a utilities invoice validation and energy management system. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.
The framework agreement for the supply of utilities invoice validation and energy management system is designed for use in the education market and local authority sectors. This framework is designed to meet the needs of YPO and other contracting authorities by establishing an agreement where the end customer will place the order with the provider and the provider delivered direct to the end customer.
YPO currently procures gas for around 7 000 sites and electricity for around 21 000 supplies, covering local authorities, blue light sector, charities, schools/academies and the wider public sector. We are also in the final stages of procurement for a new water framework which will bring additional sites onto our portfolio.
We are now looking to supplement these energy supply services with an energy bureau service to support customers that are unable to carry out day-to-day energy management in house. This bureau will predominantly focus on invoice validation, consumption monitoring and performance reporting as well as assistance with industry documentation and compliance.
Bill validation is a service which checks that the invoices that a customer receives from their gas, electricity and water suppliers are accurate. An IT system will check each invoice’s contents against certain defined criteria, such as agreed billing and unit rates, estimated reads, amount of consumption, continuation of readings, expected tolerances, etc. A report will then be produced, which will then advise the customer which invoices are correct and can be paid, and which ones can be queried with the supplier.
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our e-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
Please refer to the framework agreement Terms and Conditions located on our e-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ section in this notice.
There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx.
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Eligibility requirements: Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our e-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

Award value: 7100000