Public procurement notice: Contract Notice
Published: 2025-09-01
Buyer: DSB
Country: DK
Region: DK012
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 31682230 | 32340000 | 48813000: Passenger information systems
Estimated value: 88000000 DKK
Submission deadline: 2025-09-30
Award criteria: quality, price

Technical requirements: Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, OJ C 195, 25.6.1997, p. 1, and in Article 2(1) of Council Framework Decision 2003/568/JHA of 22 July 2003 on combating corruption in the private sector (OJ L 192, 31.7.2003, p. 54). This exclusion ground also includes corruption as defined in the national law of the contracting authority (contracting entity) or the economic operator
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Council Framework Decision 2008/841/JHA of 24 October 2008 on the fight against organised crime (OJ L 300, 11.11.2008, p. 42).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing (OJ L 309, 25.11.2005, p. 15).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? Within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests (OJ C 316, 27.11.1995, p. 48).
Has the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable? As defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in human beings and protecting its victims, and replacing Council Framework Decision 2002/629/JHA (OJ L 101, 15.4.2011, p. 1).

Eligibility requirements: Minimum Requirement 
As a minimum requirement, the applicant must have an average annual turnover of at least DKK 50 million over the three (3) most recent available annual reports or financial statements. 
If the applicant relies on the capacities of other entities, the average annual turnover is calculated as the  combined average annual turnover of the applicant and these other entities over the three (3) most recent available annual reports or financial statements.
In the case of a group of economic operators (e.g., such as a consortium), the average annual turnover is calculated as the combined average annual turnover of all participating  companies over the three (3) most recent available annual reports or financial statements. 
The required information must be provided in section IV.B of the ESPD.

Information requirements 
The applicant must submit the European Single Procurement Document (hereinafter referred to as ESPD) specifying the following information:

− The applicant’s average annual turnover over the three (3) most recent available annual reports or financial statements. The annual turnover shall be stated with one (1) decimal.

The applicant may rely on the economic and/or financial capacity of other entities to meet the suitability requirements in this tender. The entity/entities providing their economic and/or financial capacity to the applicant must sign a letter of support, as further describe in this tender notice. A template for the letter of support is included as an annex to the tender specifications.

If the applicant relies on the economic and financial capacity of other entities to meet the suitability requirements, as outlined below, the Contracting Entity requires that the applicant and the relevant entities assume joint and several liability for the performance of the contract.
The ESPD serves as preliminary evidence that the applicant meets the suitability requirements in relation to economic and financial capacity.

Prior to the award decision, the tenderer to whom the Contracting Entity intends to award the contract must provide documentation confirming that the information in the ESPD is correct.
When requested by the Contracting Entity, the following documentation for economic and financial capacity must be submitted:

A statement regarding the company’s average annual turnover over the three (3) most recent available annual reports or financial statements. This requirement applies depending on when the company was established or began its operations, provided that such figures for the annual turnover are available. For groups of companies (e.g., such as a consortium), the required information must be provided for each participating company in the group based on the three (3) most recent available annual report or financial statements. If the company relies on the economic and financial capacity of other entities (e.g., a parent company, sister company, or subcontractor), the required information must also be submitted for these entities.
Minimum Requirement 
EBIT margin: 
As a minimum requirement, the applicant must have an average EBIT margin of at least 2,0% over the three (3) most recent available annual reports or financial statements. 
The EBIT margin for a given financial year is calculated as applicant’s EBIT divided by the turnover, expressed as a percentage. The EBIT margin is thus calculated as follows: (EBIT / Turnover) x 100 = EBIT margin.

If the applicant relies on the capacities of other entities, the EBIT margin for a given financial year is calculated as the combined EBIT of the applicant and these other entities, divided by their combined turnover, expressed as a percentage. Hereafter the average EBIT margin is calculated over the three (3) most recent available annual reports or financial statements. 
In the case of a group of economic operators (e.g., such as a consortium), the EBIT margin for a given financial year is calculated as the combined EBIT of all participating  companies, divided by their combined turnover, expressed as a percentage. Hereafter the average EBIT margin is calculated over the three (3) most recent available annual reports or financial statements. 
The required information must be provided in section IV.B of the ESPD.

Minimum Requirement: 
Equity ratio: 
As a minimum requirement, the applicant must have an average equity ratio of at least 20,0% over the three (3) most recent available annual reports or financial statements. 
The equity ratio for a given financial year is calculated as the applicant’s total equity divided by the applicant’s total assets, expressed as a percentage. The equity ratio is thus calculated as follows: (Total Equity/Total Assets) x 100 = Equity ratio. If the applicant relies on the capacities of other entities, the equity ratio for a given financial year is calculated as the combined total equity of the applicant and these other entities divided by their combined total assets, expressed as a percentage. Hereafter the average equity ratio is calculated over the three (3) most recent available annual reports or financial statements.
In the case of a group of economic operators (e.g., such as a consortium), the equity ratio for a given financial year is calculated as the combined total equity of all participating companies divided by their combined total assets, expressed as a percentage. Hereafter the average equity ratio is calculated over the three (3) most recent available annual reports or financial statements.

The information must be provided in section IV.B of the ESPD.

Information requirement:
The applicant must submit the European Single Procurement Document (hereinafter referred to as ESPD) specifying the following information:

− The applicant’s average EBIT margin over the three (3) most recent available annual reports or financial statements. The EBIT margin shall be stated with one (1) decimal.
− The applicant’s average equity ratio over the three (3) most recent available annual reports or financial statements. The equity ratio shall be stated with one (1) decimal.

The applicant may rely on the economic and/or financial capacity of other entities to meet the suitability requirements in this tender. The entity/entities providing their economic and/or financial capacity to the applicant must sign a letter of support, as further describe in this tender notice. A template for the letter of support is included as an annex to the tender specifications.

If the applicant relies on the economic and financial capacity of other entities to meet the suitability requirements, as outlined below, the Contracting Entity requires that the applicant and the relevant entities assume joint and several liability for the performance of the contract.
The ESPD serves as preliminary evidence that the applicant meets the suitability requirements in relation to economic and financial capacity. Before the award decision, the tender to whom the Contracting Entity intends to award the contract must provide documentation to confirm that the information in the ESPD is correct.

When requested by the Contracting Entity, the following documentation for economic and financial capacity must be submitted:
A statement regarding the applicant’s EBIT-margin and equity ratio for the three (3) most recent available annual reports or financial statements. This requirement applies depending on when the applicant was established or began its operations, provided that such figures for the EBIT margin and equity ratio are available. For groups of companies (e.g., such as a consortium), the required information must be provided for each participating company in the group based on the three (3) most recent available annual report or financial statements. If the applicant relies on the economic and financial capacity of other entities (e.g., a parent company, sister company, or subcontractor), the required information must also be submitted for these entities.
If the applicant relies on the economic and/or financial capacity of other entities to meet the suitability requirements, the entity or entities providing their economic and/or financial capacity to the applicant must sign a letter of support, as further describe in this tender notice. The template is provided as an annex to the tender specifications.
If multiple companies participate together, the applicant must sign a consortium declaration, as further described in the tender specifications. The template is provided as an annex to the tender specifications.
Minimum Requirement:
If there are more than 3 applicants who meet the minimum requirements for economic and financial capacity, DSB will select 3 applicants based on their references. The limitation of applicants invited to submit a tender will be made based on an assessment of which applicants have documented the most relevant delivery of goods covered by the contract. 

The relevance assessment will be based on the extent to which the references collectively demonstrate experience in delivering goods comparable to the requested main deliveries:
1. Delivery of Control & Audio System
2. Delivery of Internal Route Displays
each equally weighted. 

The Contracting Entity will place particular emphasis on the following in the selection process:

- References involving renovation and/or lifetime extension of existing trains. Emphasis will be placed on projects that demonstrate the applicant's ability to integrate new components with the customer's existing systems to a significant extent. This could include integration with an existing TCMS (Train Control Management System) or similar.

- References involving the delivery of LCD displays for trains. Emphasis will be placed on whether the applicant has delivered complete displays in enclosures, approved for use in trains and in operation.

- References with a train operator as the customer. Emphasis will be placed on references with customers comparable to DSB. 

Information Requirements:
The applicant must therefore submit an ESPD (European Single Procurement Document) specifying the following information:

A list of the 3 most significant comparable delivery of goods that the applicant has completed within the last 3 years before the application deadline.

The references should include the following information:
1. A description of the delivery of goods provided to the customer. The description should indicate:
- How the reference is distributed across the different delivery og goods (items 1-2).
- Whether the applicant has integrated new components with the customer's existing system.
- Whether the applicant has delivered complete display enclosures for trains and in operation.
2. Start and end dates for the execution of the reference.
3. The financial value of the reference (amount).
4. The name of the customer, along with a description of how the customer is comparable to DSB. 
5. A description of the role the applicant had in delivering the services.
6. Contact information for the customer's contact person.

Only references related to the deliveries of goods that have been completed at the time of application will be considered. For ongoing deliveries of goods, only the part of the delivery already completed at the time of application will be included in the assessment of the reference. If more than 3 references are submitted, DSB will only consider the 3 latest references. If it cannot be determined which 3 references are the latest, DSB will draw lots among all submitted references. No more than 3 references may be provided, regardless of whether the applicant is a single applicant, relies on the technical and professional capacity of other entities (e.g., a parent company or subsidiary), or is a group of operators (e.g., a consortium).

In this tender, the applicant may rely on the technical and/or professional capacity of other entities to meet the suitability requirements, including for the purpose of selection. The entity/entities providing their technical and/or professional capacity to the applicant must sign a declaration of support, as further described in this tender notice. A template is included as an annex to the tender specifications.

The ESPD serves as preliminary evidence that the applicant meets the suitability requirements in relation to technical and professional capacity.

Before the award decision, the tenderer to whom the Contracting Entity intends to award the contract must provide documentation confirming that the information in the ESPD is correct.
The applicant will not be required to provide additional documentation for technical and professional capacity. However, the Contracting Entity reserves the right to contact the applicant, or the customer specified in the reference to verify the information about the reference, including the timelines provided for the reference.
Supplier's complete performance of the Agreement shall be subject to a bank guarantee (guarantee in favour of DSB), and no later than thirty (30) Days following the signature of the Agreement.
The contract incorporates considerations for social responsibility, as outlined in the conventions underlying the principles of the UN Global Compact and the OECD Guidelines for Multinational Enterprises, to the extent relevant. Additionally, contractual requirements have been established in accordance with ILO Convention 94 on labour clauses in public contracts and Circular No. 9471 of 30 June 2014.Furthermore, the contract includes requirements related to railway safety.If the contract is awarded to a group of economic operators (e.g., a consortium), the participants in the group must assume joint and several liability and appoint a common authorized representative.
The sub-criterion "Quality" carries a weight of 60%.

The award criterion "Quality," including the allocation of points and evaluation method, is further detailed in the tender evaluation (Annex A - Tender Evaluation).
The sub-criterion "Price" carries a weight of 40%.

The award criterion "Price," including the allocation of points and evaluation method, is further detailed in the tender evaluation (Annex A - Tender Evaluation).

Winner: Mercell Holding ASA