Public procurement notice: Contract Notice
Published: 2016-01-14
Buyer: Falmouth University
Country: UK
Region: Cornwall and Isles of Scilly
Contract type: Works
Procedure: Competitive dialogue
CPV classification: 45000000: Construction work | 45210000: Building construction work | 45211340 | 45212000: Construction work for leisure buildings | 45214400
Estimated value: 20000000 GBP
Submission deadline: 2016-02-12
Award criteria: The most economic tender
EU fund: EU Fund

Technical requirements: Falmouth University (the ‘University’) has identified a need for additional student residential accommodation and has obtained outline planning consent for up to 1 049 bedspaces to be developed on the south west of the University's Penryn Campus. To support this procurement, the University has commissioned design work for the scheme to RIBA stage 2 and which will be made available to the short-listed bidders prior to the commencement of the dialogue stage. This procurement brings to the market the opportunity to take forward the delivery of the accommodation on the basis of a design, build, finance and operate model.
The delivery of the bedspaces will be on a phased basis with a minimum of 400 bedspaces, up to a maximum of 500, to be delivered in phase 1 in readiness for occupation at the commencement of the 2018/19 academic year. As detailed in the procurement documentation, initially, the successful bidder will deliver design work up to RIBA stage 3 in respect of phases 1 and 2, thereafter the successful bidder will deliver the design work necessary to take forward and deliver phase 1. The University will have the option, within the resultant contract, to commission the successful bidder to deliver phase 2 which would necessitate the provision of any additional design work required to obtain planning consent and would result in delivery of an additional number of bedpsaces. The maximum total number of bedspaces which could be delivered through both phases 1 and 2 is 1 100 bedspaces (albeit a variation to the existing outline planning consent would be required), however, the University expects that delivery of phase 1 and phase 2 would result in the delivery of at least 1 000 bedspaces. It is envisaged that phase 2 would be commissioned to enable occupation of the bedspaces in readiness for occupation at the commencement of the 2020/21 academic year.
Ongoing operation of the accommodation will include the successful bidder delivering hard and soft FM services. As further detailed in the procurement documentation, the bidders may wish to utilise FX Plus (a joint venture owned by the University and the University of Exeter) to deliver some or all of the soft FM services.
The duration of the contract is to be for a minimum of 40 years up to a potential maximum of 50 years (from practical completion of the phase 1 bedspaces), however, the University recognises that some funding solutions may require a land interest in excess of the operational period. The University could agree a longer term for the land interest subject to there being appropriate provisions for the reversion of the land to the University at the expiry of the operational period of the resultant contract i.e. the land and accommodation will revert to the University at the end of the contractual period.
In addition to the bedspaces, the University may also require the successful bidder to deliver social space within the residential development. Further detail is provided within the procurement documentation and the University will confirm its requirements prior to the commencement of dialogue.
As noted in section II.1.5) delivery of the residential accommodation will be in 2 phases. As delivery of the bedspaces that fall within the second phase will be subject to confirmation by the University this is considered to be an option.
Whilst groupings of organisations and consortia can participate in the procurement without taking a specific legal form, the University may rely upon Regulation 19(6) of the Public Contracts Regulations 2015 in order to contract with a single entity.
The University of Exeter are referenced in section I.4) as both the University and the University of Exeter operate academic facilities at the Penryn Campus and as such students undertaking courses with the University of Exeter may be allocated to bedspaces to be delivered by the successful bidder. For the avoidance of doubt it is Falmouth University, who is undertaking this procurement and that will be the counterparty to any resultant contract.
The estimated range set out in section II.2.1) is the University's estimate of the potential development cost associated with the contract opportunity (i.e. it does not take into account the rental income that may be generated). The range represents delivery of phase 1 only up to delivery of both phases 1 and 2. To assist bidders further, the University anticipates that phase 1 has a potential development cost of between 20 000 000 GBP and
35 000 000 GBP whilst phase 2 has a potential development cost of between 30 000 000 GBP and 40 000 000 GBP.
Whilst, as indicated in section IV.1.3) the University does not intend to reduce the number of bidders through recourse to a staged process, the University does intend to have 2 stages to the dialogue meetings. The University's process will require bidders to make an interim submission between stages 1 and 2 of the dialogue however the University does not intend to reduce the number of short-listed bidders on the basis of the interim submission.
The University is not currently in receipt of EU funds for this contract opportunity, nor has the University made any applications for such funding. However, it is possible that the University may in the future be allocated funding which could potentially be allocated to the delivery of the residences or the ongoing campus development.
Bidders are advised that FX Plus deliver procurement services to the University and will be supporting the University in respect of the delivery of this procurement.
The University reserves the right to change without notice the procedure for awarding the contract, to terminate dialogue with any or all short-listed bidders, to reject any or all tenders and/or to stop (including to terminate) the procurement process and not to award a contract at any time without liability on its part.
The University will not be liable for any costs, fees or expenses (including any third party costs fees or expenses) incurred by organisations that express an interest, participate in any dialogue stage or tender for this contract opportunity.

Eligibility requirements: The University's requirements will be set out in the procurement documentation. The University's requirements will be set out in the procurement documentation. The University's requirements will be set out in the procurement documentation. The University's requirements will be set out in the procurement documentation. The University's requirements will be set out in the procurement documentation.
The University's requirements will be set out in the procurement documentation. The University's requirements will be set out in the procurement documentation.
The University's requirements will be set out in the procurement documentation.