Public procurement notice: Contract Notice
Published: 2025-03-07
Buyer: BIR AS
Country: NO
Contract type: Supplies
Procedure: Competitive dialogue
CPV classification: 48100000 | 48217000 | 48400000 | 48442000 | 48444100
Estimated value: 35000000 NOK
Submission deadline: 2025-04-07
Award criteria: cost, quality

Technical requirements: Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: Qualification Applicants must have sufficient economic and financial capacity to fulfil the contract. When assessing whether Applicants, with relevant support companies, together can be seen to have sufficient economic and financial capacity, the following requirements must be met: • Equity for the relevant entity(s) (total value of assets minus the total value of liabilities) must make up at least NOK 3 million for each of the two previous fiscal years. • The relevant entity(s) must have an annual turnover of minimum NOK 100 million for each of the two previous fiscal years. When a tenderer is dependent on the capacity of other units as regards these requirements, the Contracting Authority requires that the tenderer and these units are joint and severally responsible for the execution of the contract. The contracting authority will also carry out a credit rating of applicants with the help of D&B after the application has been received. Applicants must achieve a minimum of A on the credit rating. Documentation: Annual Financial Statements or relevant extracts from the Annual Financial Statements for each of the two previous fiscal years (2023 and 2022).
Qualification Applicants must be up-to-date with tax, payroll tax and VAT payments. In the event of joint participation, or reliance on supporting companies, each company shall meet the requirement. Documentation Norwegian companies: Tax certificate, not older than six months (applies to Norwegian applicants). Foreign companies: A certificate issued by a competent body must be presented in the company's home country or the country where the company is established, which shows that the company has fulfilled its tax, duty and social security obligations. If the company ́s home country does not issue such certificates, it can be replaced by a declaration from a legal or administrative authority in the country of origin or the country of residence.
other
The contracting authority will evaluate the applicant ́s technical expertise and implementation ability based on relevant reference projects. The main focus will be on technological and operational relevance, including: • Experience with the delivery of systems that support customer and service management, including self-service, case handling and subscription management. • Experience with process automation connected to customer follow-up, invoicing and digital interaction. • Experience with the use of national joint components, such as The Norwegian Mapping Authority, the Directorate of DigitalIsation (DigDir) and KS. • Experience with off the shelf technology to solve business needs. • Experience with artificial intelligence (KI) for process automation. • Experience with master data. • Experience with event driven architecture for flexible and scaleable system integration. The secondary focus will be on sector based experience, including: • Experience with delivery of systems for logistics and transport. • Experience with route optimisation and resource management. • Delivery of business systems for public services. • Delivery of systems for production and resource management. • Delivery of systems to the waste and recycling branch. The ideal reference project is one equivalent to the Contracting Authority's project. Applicants ought, therefore, to try to demonstrate experience that in total covers all or most of the important and complex factors that are in the contracting authority ́s project. Note The applicant can refer to reference projects carried out by (one of) the companies that make up the applicant, or by a support company. For applicants that consist of more than one company, the selection of reference projects from the different involved companies should be based on the above guidance. Documentation: A maximum of three (3) reference projects will be assessed. The reference project(s) that are sent in in response to the qualification requirement in 4.3 can be included in this reply. Presentation of reference project(s) showing fulfilment of the selection criteria, ought to include all relevant facts and conditions. (maximum five A4 pages per reference project). Only work carried out within five (5) years calculated from the application deadline will be assessed. With ongoing references (i.e. a system that is not yet in operation), the current status of the work must be described, and only work that has been completed before the application deadline will be assessed.
The contracting authority will evaluate the candidates ́ proposed systems and technology, with an emphasis on the system ́s ability to cover the functional needs described in the tender documentation. The evaluation will focus on the following: Architecture and integration ability: • Functional breadth in the system and platform, as well as the ability to support core processes. • Support for event driven architecture (Event-Driven Architecture, EDA). • Functional breadth in open APIs (two way and generic integrations). • Ability for scalability - adaptation to future needs and expansions. • Possibilities for use of low-code/no-code development towards the system and platform • Automation of assignments and possibilities for artificial intelligence (KI) and. User friendliness and operation: • User friendliness - modern interface, self-service options. • Configurability and administrative flexibility - to what degree the system allows the customer to customise and administer central business rules, including price models, service structure and other business specific settings, without the need for supplier assistance. • Customer and service management functionality, including case handling and subscription management. • The state of maturity of the system and platform. Secondary factors: • System/platform delivered with connection to logistics and route optimisation. • System/platform delivered with connection to public service provision. • System/platform delivered with connection to the waste industry. • System/platform delivered with connection to production. Documentation: Tenderers shall document how the proposed system and platform fulfil the assessment criteria in the above section. Maximum 10 A4 pages
Qualification Applicants must be a legally established company (if one company) or consist of individually legally established companies (if joint participation). Documentation For Norwegian companies: Certificate from the Register of Business Enterprises For foreign companies: Equivalent certificate of statutory registration in the trade register in the country where the tenderer is established.
Qualification Applicants (or a relevant company among those who make up the applicant) shall have a satisfactory quality assurance system that manages how the company safeguards quality. The system must be subject to regular audits. The applicant cannot rely on supporting companies to meet the requirement. Documentation: Description of the Applicant's quality assurance system/management system. The description does not need to show that the Applicant ́s system would fulfil an official certification, but show that the system is adapted to Applicant ́s activities according to the contracting authority ́s needs. The qualification requirement will also be seen as fulfilled if the Applicant can present certificates issued by independent bodies as documentation that the Applicant fulfils the recognised quality assurance system or standards. In this case it is not necessary to describe the quality assurance system.