Public procurement notice: Contract Notice
Published: 2025-05-13
Buyer: Øygarden kommune
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48800000 | 48810000: Information systems | 48814000: Medical information systems | 48814200
Submission deadline: 2025-06-12

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Tenderers shall have their tax and duty payments in order. The requirement is only mandatory for Norwegian tenderers, but international tenderers are encouraged to submit equivalent documentation.
Documentation requirement: Tax certificate , not older than 6 months calculated from the deadline for receipt of tenders.
Tenderers shall have sufficient economic and financial capacity to fulfil their obligations under the contract. Economic and financial capacity will be assessed on the following parameters: performance ratio, degree of liquidity, solidity, debt ratio and turnover.

Documentation requirement: Economic and financial position shall be documented with the following information:
• The last approved annual accounts with the annual report and the auditor ́s report. Provisional accounting figures for 2024 and any recent relevance information is also to be presented.
• Solidity assessment from a company with a licence to operate a credit information company. The rating must not be older than 3 months from the application deadline, be based on the last approved accounting figures, and should provide information on credit worthiness and the degree of risk of bankruptcy.
• If a tenderer will use another company's capacity to fulfil the economic and financial position requirement, documentation shall also be submitted as stated above, explicitly stating that the company joint and several guarantees for the execution of the contract.
The tenderer shall have sufficient capacity and competence for the delivery.

Documentation requirement: The tenderer's organisational and technical capacity shall be documented with the following information:
• Description of the tenderer ́s organisation relevant for the delivery.
• Description of the total competence and capacity that the tenderer has at their disposal for the execution of the delivery, including a statement of the number of resources available with a statement of relevant competence connected to the delivery.
Tenderers shall have experience that is relevant for the delivery in accordance with the purpose and requirement specification.

Documentation requirement: Description of the most important deliveries in the last three years that are relevant and comparable for this procurement. The documentation for each delivery must include:
• Customer name and contact information.
• Comprehensive description of the delivery, including scope, value and length.
• Brief description of why the tenderer considers reference as relevant for this procurement.
• Information on whether or not the executing key personnel will be available in this contract.
Tenderers shall have an established information security management system (ISMS) in accordance with the General Data Protection Regulation (GDPR), equivalent good practice in accordance with internationally recognised standards for information security, t.d. ISO/IEC 27001:2017

Documentation requirement: The requirement is to be documented by a copy of valid certification of management systems for information security issued by accredited certification bodies. Alternatively a description can be enclosed of the tenderer ́s information security management systems.
Tenderers shall have established satisfactory systems for quality assurance of the system.

Documentation requirement: The requirement is to be documented by a copy of a quality assurance certificate (ISO9001 or equivalent) issued by accredited certification bodies. Alternatively a description can be enclosed of the tenderer ́s systems for quality assurance, how these are implemented and managed in the entity.
The municipality needs a new electronic patient journal system (EPJ). This involves a complete system for the nursing and welfare sector in the municipality and shall contribute to daily operations functioning as optimally as possible. The project shall implement a future orientated system for patient journals: There is a strong focus on efficient work processes and quality in deliveries from the municipality, and the EPJ system shall support this. The system shall therefore have close integration with an administrative system, not to mention a trade system in the municipality, so that double registrations and redundant work processes disappear.