Public procurement notice: Contract Notice
Published: 2020-06-26
Buyer: Sykehusapotekene HF
Country: NO
Contract type: Supplies
Procedure: Competitive procedure with negotiation
CPV classification: 32260000 | 32420000 | 32421000 | 32422000 | 32423000
Estimated value: 2000000 NOK
Submission deadline: 2020-08-28
Award criteria: The most economic tender

Technical requirements: Stage 1: Qualification Phase, FMS System for Measuring and Monitoring Particles, Temperature and Humidity in Production Rooms in Sykehusapotekene HF
The aim of the procurement is to cover the contracting authority's need for monitoring production equipment and rooms with sufficient operational reliability. The need for monitoring mainly comes from laws and standards that apply for the production of medicines. There must also be an allowance for future needs such as an increase in the number of sensors, new locations, etc.
Monitoring equipment suitable for pharmaceutical production applies for this procurement and the use of the term FMS.
The existing system is described in SSA-K Annex 3: the contracting authority's technical platform. The current sensors are installed with cabled transfer of signal. We would therefore like a system that reads and processes data from the sensors and that can use the existing infrastructure in the form of a wire/contact network, possibly individual sensors to the degree that this is possible.
Alternatively, a new FMS system can be used with a wireless and/or cloud based system. The contracting authority understands that fewer sensors can be reused in this case. Wireless sensor technology is particularly interesting with a view to expansions.
It is preferable that the monitoring system is connected to different sensors for measuring particle counts and other environmental factors. It is a prerequisite that these have a compatible signal.
The annexes 'SSA-K Annex 1 The Contracting Authority's Requirement Specifications' and 'SSA-K Annex 3 The Contracting Authority's Technical Platform' detail the procurement. The description below is meant to be a simple summary.
The FMS system must continually read and save data from connected sensors and give a warning if the measurements are outside the stated limits. It is also important that the system can present historical data and generate reports in a way that is suitable for documenting medicine production. In order to achieve this, the system must be operating as much as possible with short correction periods in the event of interruptions. SAHF would like a system that can handle the sensors that are mandatory to use in medicine production. These sensors are described in the annexes mentioned above.
SAHF would like to have the option to enter into a continual service contract for technical help and annual calibrations of relevant sensors (particle counters, temperature, dampness, pressure, and humidity sensors). Furthermore, we would like tenderers to provide parts for any expansions, replacements and repairs.
It would be advantageous for employees in the hospital pharmacies if the offered systems are user friendly. The contracting authority would like references to be listed for the tenderer's offered systems.
The system can be based on servers located in a computer centre operated by SAHF and/or cloud based systems to the degree that such a system can also cover the need.
The equipment must be delivered and installed at the following address for the hospital pharmacy Oslo, Rikshospitalet:
The equipment must be delivered and installed at the following address for the option hospital pharmacy Lørenskog, AHUS:
Tenderers must submit a proposal for a progress plan for the delivery, installation and testing/qualification. The final plan for delivery will be determined after approval from the contracting authority.
The procurement will primarily require the delivery of a complete system, installation, documentation and training. It must also cover the after sales need for the hospital pharmacies. Two contracts (SSA-K and SSA-V) will therefore form the basis of the contract with primarily one tenderer. The same will apply if SAHF would like to reuse individual components and meters from the current system.

Eligibility requirements: Qualification requirement: K1/ Tenderers must be a legally registered company. Documentation requirement: K1: A company registration certificate or equivalent documentation that shows that the tenderer is registered in a register of business enterprises, a trade register, or a register of commerce in their home country.

Award value: 2000000