Public procurement notice: Periodic Indicative Notice With Call For Competition
Published: 2016-06-11
Buyer: Fluxys Belgium S.A / Fluxys LNG S.A
Country: BE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 79710000: Security services | 79711000: Alarm monitoring services | 79713000: Guard services | 79714000: Surveillance services | 79715000: Patrol services
Submission deadline: 2016-07-14
Award criteria: The most economic tender

Technical requirements: In case of grouping of companies, such as a temporary consortium or a joint venture, a ‘leader’ should be designated and the different members of this grouping agree to be held jointly and severally liable towards Contracting Entity.
Supplementary information about the consortium or joint venture (such as but not limited to: roles, responsibilities, address, pen-holder) are to be provided.
— Any information given shall be completed and/or substantiated when requested by Contracting Entity. At its sole discretion, Contracting Entity may decide that applicants may update their application file in any phase of this selection and award procedure.
— After submission of its file, the applicant should immediately notify Contracting Entity of any subsequent changes which might affect the information provided, and this during the whole award procedure.
— Contracting Entity hereby informs applicants that the selection phase may take longer than 6 months.
— It is noted that any information given constitutes a selection criterion, which will be evaluated on quality. Some of the criteria are excluding criteria, in which case this will be explicitly mentioned. Any false or fraudulous information constitutes a ground for exclusion, as will any deliberate insufficient or inaccurate information. If not deliberate, same may result in a lower evaluation score (if not on an excluding criterion).
— If not excluded, selection files will be evaluated on the quality of the (content of the) information provided, taking into account a comparison with the other applicants' files, taken into account the following order of priority of the selection criteria:
Economical/Financial Situation, as in III.2.2) Technical Capacity, as in III.2.3) Personal situation, as in III.2.1) (see hereafter).
— At its sole discretion Contracting Entity may decide to limit the number of selected candidates up to a number of qualitatively best applicants, however with a minimum of 5 candidates.
— Applicants have to send 1 paper printed and 1 USB/CD-version of their application file by 12:00 of the date as specified in ‘Time-limit for receipt of expressions of interest’. Except if a new date is announced by a Corrigendum on SIMAP, files received after this date and files without USB/CD-version are automatically excluded.
— Applicant will be excluded if the application file does not contain all requested information in exactly the same order as listed in Section III.2) ‘Conditions for participation’.
A clear and univocal ‘cross reference table’ linking applicant's standard information with the listing in point III.2) would be the only acceptable alternative.
— Applicant shall clearly mention the company's full name, including RPR number, VAT number, full address, legal form and leader of the consortium (if applicable).
— In case of a consortium at least a ‘letter of consent’ between consortium members shall be presented and all members of the consortium have to provide the required information. If not all information is provided for each of the proposed consortium partners, the applicant file of the consortium is immediately excluded as a whole and will not be transformed in a standalone qualification file of 1 (or more) of the consortium partner(s).
— Their commitment to comply with Contracting Entity's specifications when responding to the invitation to tender, if selected by Contracting Entity;

Eligibility requirements: Preliminary remarks regarding the selection procedure: — Any information given shall be completed and/or substantiated when requested by Contracting Entity. At its sole discretion, Contracting Entity may decide that applicants may update their application file in any phase of this selection and award procedure. — After submission of its file, the applicant should immediately notify Contracting Entity of any subsequent changes which might affect the information provided, and this during the whole award procedure. — Contracting Entity hereby informs applicants that the selection phase may take longer than 6 months. — It is noted that any information given constitutes a selection criterion, which will be evaluated on quality. Some of the criteria are excluding criteria, in which case this will be explicitly mentioned. Any false or fraudulous information constitutes a ground for exclusion, as will any deliberate insufficient or inaccurate information. If not deliberate, same may result in a lower evaluation score (if not on an excluding criterion). — If not excluded, selection files will be evaluated on the quality of the (content of the) information provided, taking into account a comparison with the other applicants' files, taken into account the following order of priority of the selection criteria: Economical/Financial Situation, as in III.2.2) Technical Capacity, as in III.2.3) Personal situation, as in III.2.1) (see hereafter). — At its sole discretion Contracting Entity may decide to limit the number of selected candidates up to a number of qualitatively best applicants, however with a minimum of 5 candidates. 2.1.0. Personal situation and general requirements: — Applicants have to send 1 paper printed and 1 USB/CD-version of their application file by 12:00 of the date as specified in ‘Time-limit for receipt of expressions of interest’. Except if a new date is announced by a Corrigendum on SIMAP, files received after this date and files without USB/CD-version are automatically excluded. — Applicant will be excluded if the application file does not contain all requested information in exactly the same order as listed in Section III.2) ‘Conditions for participation’. A clear and univocal ‘cross reference table’ linking applicant's standard information with the listing in point III.2) would be the only acceptable alternative. — Applicant shall clearly mention the company's full name, including RPR number, VAT number, full address, legal form and leader of the consortium (if applicable). — In case of a consortium at least a ‘letter of consent’ between consortium members shall be presented and all members of the consortium have to provide the required information. If not all information is provided for each of the proposed consortium partners, the applicant file of the consortium is immediately excluded as a whole and will not be transformed in a standalone qualification file of 1 (or more) of the consortium partner(s). 2.1.1. When applying, the applicants will expressly declare in 1 signed letter: — Their commitment to comply with Contracting Entity's specifications when responding to the invitation to tender, if selected by Contracting Entity; — That all possible deliveries will be asbestos-free and free of ceramic fibers class 2; — That they are established in a EU member state or in an E.F.T.A. country; — Having similar services as specified in the Scope of Work as their main activity (or at least a major part of it); — That they have staff who are proficient in Dutch or French in order to understand technico-commercial enquiries and/or contract negotiations; — That they are prepared to sign a confidentiality agreement upon request of Contracting Entity. 2.1.2. When applying, the applicants will expressly declare in 1 signed letter, they: a) Are not in a situation of bankruptcy, liquidation, ceasing business, composition or preventive composition or a similar situation which exists in their national laws and rules; b) Have not been convicted through a res judicata sentence for an offence liable to affect their professional morality; c) Have not committed a serious offence whatsoever, on a professional level, and which the Contracting Entity can establish by any means; d) Have met their obligations as to the payment of social security contributions and taxes according to legal provisions applicable in the country where they are settled and/or in Belgium. Important remark: Companies with social/fiscale debts in Belgium at the time of submission of the application and/or at any later moment during this award procedure, must provide Contracting Entity with a certification mentioning the exact amount of the debts. Applicants with major fiscal/social debts (>10 000 EUR) in Belgium will be excluded from selection. In case of minor fiscal/social debts (<10 000 EUR) in Belgium, they will have to be settled before any contract can be awarded to the applicant. 2.1.3. When applying, following information is to be enclosed (or clearly listed with indication ‘not available’): — The list of main partners/subcontractors, as well as the parts that would be subcontracted out; — A copy of their company organization structure (organization chart) indicating the names of responsible staff where relevant; — The total number of staff of their company during the last 3 years, as well as the staff turnover rate; — The total number of staff who usually work on similar contracts as the Scope of Work; — The number of working days lost, over the last 3 years, due to strikes or other similar stoppages; — A list of their membership to any relevant national and/or international professional and employers organisations and/or associations; — A list of their customers representing each more than 20 % of their turnover, indicating the percentages for the last three (3) years, if any (Contracting Entity reserves the right to seek references).