Public procurement notice: Contract Notice
Published: 2023-10-24
Buyer: Malvik kommune
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48219300 | 48300000 | 48500000
Estimated value: 2500000 NOK
Submission deadline: 2023-11-16
Award criteria: The most economic tender

Technical requirements: Procurement of an educational administration system for schools, wrap around care centres and nursery schools (OAS)
The contracting authority will establish a new contract for a comprehensive digital solution for educational administration services.
The more detailed description of the delivery from the contracting authority is provided in Appendix 2 - Assignment description and requirement specifications.
Digitalisation and learning technology is a priority area for the Contracting Authority. The work will contribute to providing better digital services for parents, students and staff. Quality improvement, efficient resource utilisation and simplification of work processes are central to the municipality's digitalisation efforts. The introduction of a new educational administration system for primary and secondary schools and nurseries is an important measure in the work towards digitalisation and more efficient processes - both in the classroom and administratively. Furthermore, it is expected that the new system will also contribute to the establishment of good structures for collecting, preparing and analysing relevant data.
The contracting authority must use an educational administration system for primary and secondary schools, wraparound care and nurseries that is modern, flexible and future-oriented based on a modern technological platform. The system is designed for quality improvement, efficient utilisation of resources, simplification of work processes, good user experiences, as well as efficient operation and management of the system in close collaboration with a tenderer that has an active and innovative approach to further digitisation requirements in the school and nursery sector.
The system fulfils statutory requirements for accessibility, privacy and information security. The functionality of the system is flexible and can be adapted to the preferences of the Contracting Authority. The system must conform with the applicable laws and regulations at all times and must be easily adapted to changes in work processes as a result of political guidelines or the administrative decisions of the school owners. It is easy to retrieve correct and good management information based on registered data, with good structures for data capture for further processing and analysis.
The more detailed description of the delivery from the contracting authority is provided in Appendix 2 - Assignment description and requirement specifications.
The duration of the contract will be 2 years from signing. The contract will then be automatically renewed for 1 year at a time.
The option to extend the contract for 1 year at a time comes into force automatically unless the contracting authority informs the tenderer otherwise at least three (3) months before the renewal date.
Tenderers are encouraged to describe other possible functions and opportunities that exist in their system under the points where they find this to be relevant. These must be specified as an option by the tenderer and are not included in the evaluation.
Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established.
Norwegian tenderers: Company registration certificate. Must not be older than 1 year from the tender deadline.
Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation equivalent to the Norwegian company registration, as stated in e-Certis.
Tenderers must have sufficient economic and financial solidity to be able to fulfil the contract obligations.
It is a requirement that the tenderer's creditworthiness that will be used as a basis for qualification for this contest will be no lower than "Creditworthy" (equivalent to A at Bisnode CreditPro, DB).

Eligibility requirements: Requirement: Tenderers must be registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation requirement: Norwegian tenderers: Company registration certificate. Must not be older than 1 year from the tender deadline. Foreign tenderers: Verification that the tenderer is registered in a company register, professional register or a trade register in the country where the tenderer is established. Documentation equivalent to the Norwegian company registration, as stated in e-Certis.

Award value: 2500000