Public procurement notice: Contract Notice
Published: 2019-05-23
Buyer: Fingrid Oyj
Country: FI
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 31321000 | 72268000: Software supply services | 79961200
Submission deadline: 2019-06-07
Award criteria: The most economic tender

Technical requirements: Aerial survey of transmission lines covering 9 300 route km of transmission lines in Finland. Surveys are carried out in years 2019 and 2020. The documentation of towers, lines, vegetation and surroundings are based on aerial images and Lidar. The survey results consists of orthophotos, inspection images of structures and conductors, general photos of right-of-way and Lidar data classified based on the different objects and land use. Different kind of analyses based on survey data are carried out. The analyses include e.g. analysis of falling trees, analysis of too high trees on right-of-way area, analysis of clearances to different objects on transmission line area and calculation of volumes. The application for viewing survey material and analysing Lidar data is also included in the delivery.
The following describes on general level the planned scope of this procurement regarding aerial survey and analysis of survey data. The aerial survey shall be done for around 9 300 route km of transmission lines (corresponding 129 000 ha). The voltage levels of transmission lines vary from 110 kV to 400 kV. Number of towers along lines to be surveyed is around 42 200. The documentation of towers, lines, vegetation and surroundings shall be based on aerial images and Lidar. The delivery shall include orthophotos, inspection images of structures and conductors, general photos of right-of-way and Lidar data classified based on the different objects and land use (e.g. ground, forest, fields, buildings, manmade objects, roads, crossing objects). Different kind of analyses based on survey data shall be carried out and results shall be delivered. The analyses both on actual (at the time of flight) and simulated 70 C degrees conductor temperatures are needed. The analyses include:
— calculations of volumes and different statistical numbers based on the above analyses The delivery shall include a software/application (including all licenses and support) where user can view the survey data (orthophotos, inspection images and Lidar data) in order to do the inspection of transmission line, measure dimensions and distances, view cross-sections and profiles of line, execute the above-mentioned analyses and view the results of analyses. There are 2 types of users:
— advanced users, who view the images, Lidar data and analysis results, and execute different kind of analyses. Basic users are both internal and service provider users. Advanced users are internal users. Different user groups can have different software/application solution, but the data shall be common for all users. The aerial survey, analyses of survey results and delivery of data and results shall be carried out during years 2019 and 2020. The survey can be done using helicopter or drone or combination of both. The Finnish legislation and requirements for drones should be taken into account regarding the project schedule.
3 to 5 candidates will be selected for the negotiated procedure process among the candidates who have submitted the application and who meet the minimum requirements for the candidate's eligibility. If there are more candidates meeting the eligibility criteria than Fingrid decides to select to the negotiated procedure, the candidates will be selected by the criteria mentioned in this procurement notice. If there are more than 5 candidates having the same amount of points, the candidates will be selected comparing the specific points received from the references.
Procurement includes options regarding different analyses of results and possible additional surveys for new transmission lines and substations.
11) Making the contract All pre-qualified suppliers will be called for negotiations. Negotiations start around 2 weeks after request for quotation has been sent. All companies pre-qualified including subcontractors need to sign non-disclosure agreement before request for quotation can be sent and negotiations can be started. The non-disclosure agreement is in Appendix 2. It will be requested to send separately after qualification. The target for the whole procurement is to get an optimal system and high quality data and photograph material. In case the target is not fulfilled technically based on negotiations, Fingrid considers updating the request for quotation (phase 6). After the negotiations or updated request for quotation, quotations will be submitted and Fingrid carries out the comparison of quotations and makes a decision with arguments. Fingrid reserves the right to change the process and/or timetable of the negotiated procedure at its own discretion. The above mentioned procedure is indicative. The candidates should be well prepared to the negotiations by reading up the quotation material sent to the candidate before the negotiations. The negotiations may cover the following issues:
— contractual issue. Before the quotations are compared, Fingrid will check the compliance with quotation specifications. Tenders that are not compliant with specification shall be excluded from the tender comparison. Compliant tenders will be evalueated in accordance with the criteria indicated in the request for quotation. Fingrid aims to make selection of the supplier in the middle of July. Fingrid reserves the right not to choose any of the submitted quotations.