Public procurement notice: Contract Notice
Published: 2017-03-14
Buyer: Pension and Disability Insurance Fund of Macedonia
Country: MK
Contract type: Services
Procedure: Open procedure
CPV classification: 72252000: Computer archiving services
Estimated value: 20000000 MKD
Submission deadline: 2017-04-18
Award criteria: Lowest price

Technical requirements: Procurement of services related to processing documents and archiving materials, by means of conversion from microfilm rolls into digital images in a format that is suitable for migration, processing and indexing, in compliance to the rules of office and archive operation and as per the needs of the Fund.
Detailed description of the Public Procurement Contract is provided in the technical specifications contained in the tender documentation.
— Confirmation Letter issued by a competent authority, certifying that no bankruptcy procedure has been raised.
— Confirmation Letter issued by a competent authority, certifying that no liquidation procedure has been raised.
— Confirmation Letter, certifying paid taxes, contributions and other public duties, as issued by a competent authority of the country where the economic operator has been registered.
— Confirmation Letter issued by the Register of Criminal Offences of Legal Entities, certifying that no subsidiary prohibition has been imposed on them for participating in public tender procedures, being awarded public procurement contracts, as well as public-private partnership contracts thereby.
— Confirmation Letter issued by the Register of Criminal Offences of Legal Entities, certifying that no subsidiary temporary or permanent prohibition has been imposed on them for exercising specific activity.
— Confirmation Letter certifying that no effective court decision has been imposed on them prohibiting them to exercise occupation, activity or duty, or temporary prohibition to exercise a specific activity thereof.
— Document on registered activity should be lodged as evidence, certifying that the economic operator has been registered as a physical person or legal entity, to exercise the business operation within the scope of the object of the Public Procurement Contract, or lodge evidence that they are part of a corresponding professional association, in compliance to the regulations effective in the country where the economic operator has been registered.
1. Staff Directory, containing review data for the last three years, with enclosed diplomas for university degree obtained. In case the economic operator has been registered earlier, they should submit a list of professional and associate staff members, whose job description apply to the procurement object, where data should be included as of the day after the legal entity registration date.
2. Statement declaring that the economic operator possesses or has at disposal equipment for digitalisation of microfilms.
3. The economic operator should lodge evidence on possessing appropriate facilities for protection of non-conventional archiving materials, as stipulated by the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 2.7.2014, or the Book of Regulations of Documentary Centres, Article 4, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013.
4. List of archiving services provided (digitalisation, description and recording documents, as well as selection and validation of archiving materials).
5. Statement allowing access to all human resources, hardware and software equipment, special and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process).
1. The Contracting Authority is required to have 4 (four) full-time staff members employed continuously in the last three years, who hold university degree — graduated archivists.

Eligibility requirements: — Confirmation Letter issued by a competent authority, certifying that no bankruptcy procedure has been raised. — Confirmation Letter issued by a competent authority, certifying that no liquidation procedure has been raised. — Confirmation Letter, certifying paid taxes, contributions and other public duties, as issued by a competent authority of the country where the economic operator has been registered. — Confirmation Letter issued by the Register of Criminal Offences of Legal Entities, certifying that no subsidiary prohibition has been imposed on them for participating in public tender procedures, being awarded public procurement contracts, as well as public-private partnership contracts thereby. — Confirmation Letter issued by the Register of Criminal Offences of Legal Entities, certifying that no subsidiary temporary or permanent prohibition has been imposed on them for exercising specific activity. — Confirmation Letter certifying that no effective court decision has been imposed on them prohibiting them to exercise occupation, activity or duty, or temporary prohibition to exercise a specific activity thereof. — Document on registered activity should be lodged as evidence, certifying that the economic operator has been registered as a physical person or legal entity, to exercise the business operation within the scope of the object of the Public Procurement Contract, or lodge evidence that they are part of a corresponding professional association, in compliance to the regulations effective in the country where the economic operator has been registered. /. /. 1. Staff Directory, containing review data for the last three years, with enclosed diplomas for university degree obtained. In case the economic operator has been registered earlier, they should submit a list of professional and associate staff members, whose job description apply to the procurement object, where data should be included as of the day after the legal entity registration date. 2. Statement declaring that the economic operator possesses or has at disposal equipment for digitalisation of microfilms. 3. The economic operator should lodge evidence on possessing appropriate facilities for protection of non-conventional archiving materials, as stipulated by the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 2.7.2014, or the Book of Regulations of Documentary Centres, Article 4, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 4. List of archiving services provided (digitalisation, description and recording documents, as well as selection and validation of archiving materials). 5. Statement allowing access to all human resources, hardware and software equipment, special and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process). 1. The Contracting Authority is required to have 4 (four) full-time staff members employed continuously in the last three years, who hold university degree — graduated archivists. It is necessary that the Contracting Authority has at least 1 (one) full-time staff member, holding a university degree in the area of information technology, in compliance to Article 2 of the Book of Regulations on Human Resources, Technical and Facility Requirements that the documentary centres need to fulfil, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 2. The economic operator should possess or have at disposal equipment for digitalisation of microfilms. 3. The economic operator should possess or have at disposal an archive safe-deposit box, in compliance to the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 02.07.2014, as minimum eligibility standard for retention and protection of non-conventional materials (microfilm tapes). 4. The economic operator should have experience in digitalisation (conversion) and archiving. 5. The economic operator shall enable access to all human resources, hardware and software equipment, spatial and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process).
/. /.
/.
1. Staff Directory, containing review data for the last three years, with enclosed diplomas for university degree obtained. In case the economic operator has been registered earlier, they should submit a list of professional and associate staff members, whose job description apply to the procurement object, where data should be included as of the day after the legal entity registration date. 2. Statement declaring that the economic operator possesses or has at disposal equipment for digitalisation of microfilms. 3. The economic operator should lodge evidence on possessing appropriate facilities for protection of non-conventional archiving materials, as stipulated by the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 2.7.2014, or the Book of Regulations of Documentary Centres, Article 4, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 4. List of archiving services provided (digitalisation, description and recording documents, as well as selection and validation of archiving materials). 5. Statement allowing access to all human resources, hardware and software equipment, special and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process). 1. The Contracting Authority is required to have 4 (four) full-time staff members employed continuously in the last three years, who hold university degree — graduated archivists. It is necessary that the Contracting Authority has at least 1 (one) full-time staff member, holding a university degree in the area of information technology, in compliance to Article 2 of the Book of Regulations on Human Resources, Technical and Facility Requirements that the documentary centres need to fulfil, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 2. The economic operator should possess or have at disposal equipment for digitalisation of microfilms. 3. The economic operator should possess or have at disposal an archive safe-deposit box, in compliance to the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 02.07.2014, as minimum eligibility standard for retention and protection of non-conventional materials (microfilm tapes). 4. The economic operator should have experience in digitalisation (conversion) and archiving. 5. The economic operator shall enable access to all human resources, hardware and software equipment, spatial and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process).
1. Staff Directory, containing review data for the last three years, with enclosed diplomas for university degree obtained. In case the economic operator has been registered earlier, they should submit a list of professional and associate staff members, whose job description apply to the procurement object, where data should be included as of the day after the legal entity registration date. 2. Statement declaring that the economic operator possesses or has at disposal equipment for digitalisation of microfilms. 3. The economic operator should lodge evidence on possessing appropriate facilities for protection of non-conventional archiving materials, as stipulated by the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 2.7.2014, or the Book of Regulations of Documentary Centres, Article 4, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 4. List of archiving services provided (digitalisation, description and recording documents, as well as selection and validation of archiving materials). 5. Statement allowing access to all human resources, hardware and software equipment, special and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process).
1. The Contracting Authority is required to have 4 (four) full-time staff members employed continuously in the last three years, who hold university degree — graduated archivists. It is necessary that the Contracting Authority has at least 1 (one) full-time staff member, holding a university degree in the area of information technology, in compliance to Article 2 of the Book of Regulations on Human Resources, Technical and Facility Requirements that the documentary centres need to fulfil, as published in the Official Gazette of the Republic of Macedonia no. 99 of 12.7.2013. 2. The economic operator should possess or have at disposal equipment for digitalisation of microfilms. 3. The economic operator should possess or have at disposal an archive safe-deposit box, in compliance to the Guidelines of SARM (State Archive of the Republic of Macedonia), Article 40, as published in the Official Gazette of the Republic of Macedonia no. 99 of 02.07.2014, as minimum eligibility standard for retention and protection of non-conventional materials (microfilm tapes). 4. The economic operator should have experience in digitalisation (conversion) and archiving. 5. The economic operator shall enable access to all human resources, hardware and software equipment, spatial and technical alignment, through a visit and discussion with key staff working for the economic operators that have applied for the project (the information obtained shall be retained for internal use only, for the needs of the evaluation process).