Public procurement notice: Contract Notice
Published: 2017-07-11
Buyer: Danish Embassy in Ghana
Country: GH
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34113000: Four-wheel-drive vehicles | 34113200 | 34113300 | 34115200
Estimated value: 4800000 DKK
Submission deadline: 2017-08-18
Award criteria: Lowest price

Technical requirements: Danish development cooperation with Ghana started after its independence in 1957 and is underpinned by political dialogue and a shared vision on development goals currently enshrined in the Denmark-Ghana Partnership Policy 2014 — 2018. One main element of the partnership policy is to consolidate the results of the Danida supported development programmes and the transition from an aid based partnership to supporting Ghana's ambition to move beyond traditional aid and to a higher degree pursue, inter alia trade and commercial investments; and to facilitate global and regional trade. Ghana's status as a middle-income country and growing participation in globalization and increased trade flows requires a modern, well-functioning and accountable customs administration. See II.2.4).
Since 2015 Denmark has supported the Ghana Revenue Authority (GRA) in its modernisation efforts laid out in the GRA's Second Strategic Plan 2015-2017 (SPII) through the Tax and Development Programme (T&DP) that, together with other development partners, supports the implementation of the Strategic Plan. The original Danish contribution to the GRA during 2015-2018 was  200 000 000 DKK. The T&DP also supports 2 other engagements, i.e. IMANI — Centre for Policy and Education, and the Ghana Integrity Initiative (GII). The original budget for IMANI and GII was 5 500 000 DKK and  6 000 000 DKK, respectively.
However, a Mid-Term Review (MTR) of the T&DP in September 2016 recommended that the support to the GRA be re-designed given the slow pace of implementation and to use a Management Consultancy Company (MCC) to manage the support to GRA. It was also recommended that the support from Danida be focused on Customs, given its strategic importance to both Denmark and Ghana and also based on the outputs of the Engagement. It has also been decided to the number of projects supported within the GRA from 49 to 25 (most of which are on-going), and to streamline the project portfolio to include mainly customs projects. Based on the MTR recommendations the T&DP is being extended by one year to the end of 2019. All the Danida supported projects within the GRA are to be completed by the end of 2019.
Workplans for the 25 projects have been drawn up. In most cases, inputs required include vehicles to enable the Customs Division achieve the agreed outputs. The sum of procurement under the T&DP, estimated at 4 800 000 DKK, requires the launching of an EU Tender for the procurement of these vehicles.
All duties, taxes, VAT, and other levies applicable for the contract in question payable by the Supplier in relation to the performance of the Contract, or for any other cause, shall be included in Contract Price submitted by the Tenderer, and the evaluation and comparison of Tenders by the Customer shall be made accordingly. Delivery costs shall also be included in that total Contract Price.
The tenderer must submit the European Single Procurement Document (‘ESPD’) with the following information:
The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
When required by the contracting authority, the tenderer must submit the following documentation of economic and financial capacity:
A statement regarding the operator's overall turnover in the last 3 financial years available, depending on the date when the operator was set up or started trading, as far as the information on these turnovers is available. For groups of operators (e.g. a consortium), the information must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, sister company or a sub-contractor), the information must be submitted for these entities also.
Where an operator relies on the capacity of other entities (e.g. a parent company, sister company or a sub-contractor), regardless of the legal nature of the links between the operator and such other entities, the operator must include documentation in its tender that it will have at its disposal the resources necessary for the performance of the contract by producing an undertaking of support or other documentation that the tenderer has in fact at its disposal the required economic and financial capacity. It must be documented that the entity in question is legally obliged to the tenderer. Failing this, the contracting authority will not take into account the capacity of other entities. The contracting authority has drawn up a template for the undertaking of support for the tenderer to use.
As a minimum requirement, a total annual turnover of at least 9 000 000 DKK is required in each of the three last financial years available. If the tenderer relies on the capacity of other entities, the turnover is to be calculated as the total turnover of the tenderer and such other entities in each of the 3 last financial years available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in each of the three last financial years available. The information is to be stated in section IV.B of the ESPD. Reference is made to the contracting authority's guide to the ESPD.
A list of the most significant comparable supplies, see sections II.1.4) and II.2.4) that the tenderer has carried out in the last 3 years before the expiry of the tender deadline depending on when the tenderer was set up or started trading.
Each reference is requested to include a brief description of the delivery performed. The delivery description should include a clear description of the supplies set out in sections II.1.4) and II.2.4) to which the delivery related and the tenderer's role(s) in the performance of the delivery. The delivery description should moreover include the financial value of the delivery (amount), the date of the delivery, and the name of the customer (recipient).
When indicating the date of the delivery, the tenderer is requested to indicate the date when the delivery was commenced and finalised. If that is not possible, e.g. if the tasks were performed on an ongoing basis under a framework agreement, the tenderer is asked to indicate in the description of the delivery how the date is specified.

Eligibility requirements: Not applicable.

Award value: 4800000