Public procurement notice: Contract Notice
Published: 2016-02-13
Buyer: Rikiskaup (The State Trading Centre)
Country: IS
Contract type: Services
Procedure: Open procedure
CPV classification: 60410000: Scheduled air transport services
Submission deadline: 2016-03-29
Award criteria: The most economic tender

Technical requirements: Rikiskaup, on behalf of Government Offices Services Iceland hereby invite tenders for Air Travel for Government Officials. This invitation to Tender is divided into lots 1 and 2 and Tenderers may submit Tender response in 1 or both lots of the procedure. 1 Tenderer will be awarded Lot 1 and Rikiskaup reserves the right to accept offers from up to 3 Tenderer for lot 2.
All the Government Offices (Ministries) are a part of this tender and the Government Offices Services Iceland will be purchasing airfare tickets on their behalf following the tender.
Special attention is drawn to the cost of flight and accommodation when travelling abroad is only part of the actual travel expenses for the Government Offices of Iceland, thus the cheapest flight is not always the most economically advantageous for the relevant Ministry.
Offered tickets shall not include bonuses, access to lounges or other benefits/incentives since the tickets shall not be eligible for loyalty points or other purchase incentives for the traveller.
Further information is in the Tender documents that will be available on Rikiskaup website on Wednesday 17.2.2016, at the latest.
Tenders will be opened at Rikiskaup on 29.3.2016, at 11:00 in the presence of Tenderers that wish to be present.
Analysis of the purchaser's airline ticket purchases shows that it can prove efficient to purchase a defined number of tickets after the tender to and from 3 major destinations as follows:
The above tickets are 1 way and the purchaser is not obliged to purchase tickets both ways for the same trip. These purchases is promissory. The purchaser reserves the right to use ticket from lot 2 when more convenient and advantageous.
Tenderer submits fixed discount on all or any destinations, including connecting flights where applicable. The service provider shall guarantee that the purchaser always receives the lowest possible price, for ex. if service provider offers limited time offers, the purchaser shall be able to receive such an offer plus the offered discount.
The overall scope or magnitude of airfares purchased is not clear for each service provider following the tender, since each journey is unique and is booked according to the individual traveller's and Ministry's needs. Such needs can include but are not limited to: departure and arrival time on each leg, destination, total time of travelling, total time away from home office, itinerary, direct flight or connecting flights, the total cost of services, other services and per diem from the Ministries to the traveller.
The Tenderer shall provide a copy of a valid Air Operators Certificate (AOC) from the Icelandic Transport Authority or operation license from the Icelandic Tourist Board or equivalent regulatory authorities in other countries to receive a permission to operate a commercial airline or a travel agency.
Tenderer shall meet all the requirements of the Icelandic Transport Authority, the Icelandic Tourist Board or equivalent regulatory authorities in other countries to operators and / or company through the operation of the aircraft commercially in Iceland for the services here invited to tender; such as the European Aviation Safety Agency (EASA) and International Civil Aviation Organization (ICAO).

Eligibility requirements: See Invitation to Tender Documents. See Invitation to Tender Documents. See Invitation to Tender Documents.
See Invitation to Tender Documents.