Public procurement notice: Contract Notice
Published: 2016-06-29
Buyer: The Police and Crime Commissioner for Derbyshire
Country: UK
Region: EAST MIDLANDS (ENGLAND)
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 75240000 | 79720000
Estimated value: 19500000 GBP
Submission deadline: 2016-07-25
Award criteria: The most economic tender

Technical requirements: EMSOU-Forensic Services is a collaborative unit made up of 5 East Midlands Police Forces, which represents the forensic investigative needs of the 5 East Midlands police forces of Derbyshire, Leicestershire, Lincolnshire, Northamptonshire and Nottinghamshire.
The East Midlands Region of Police Forces (EMR) currently contracts for external forensic analytical services through a national framework which is maintained by the Home Office. These contracts were let 5 years ago and the framework has since expired. During the last 5 years, the market place has changed considerably. Not only have Police Forces seen a dramatic shift in supply and demand with significant reductions in volumes in certain areas, prices have become more competitive and delivery of innovation by suppliers in key areas has progressed. Whilst the EMR could continue to extend +1 year up to a maximum of 10 years, the contracting authorities made up of the EMR of police forces find themselves in a position whereby the re-tendering of these contracts will not only deliver much needed cashable savings for the region, but also improve effectiveness of service delivery by refocusing service provision requirements.
All contracting entities specified in this Contract Notice therefore wish to conduct a new procurement and subsequently enter into a Contract for the future provision of external forensic analysis Services to the East Midlands Region of Police Forces. The new Contract will be for a period of 7 years initially with the option to extend the contract for further periods up to a maximum of 36 months. The Police and Crime Commissioner for Derbyshire is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’) and the services are being procured through the competitive procedure with negotiation (CPN), on behalf of the Police and Crime Commissioners and Chief Constables stated at Section l.4) of this Contract Notice. The procurement is being conducted as a Competitive Procedure with Negotiation (CPN). The Police and Crime Commissioner for Derbyshire reserves the right to: i) Award a contract on the basis of initial tenders without negotiation; and ii) Conduct negotiations in successive stages with tenderers on the initial and subsequent tenders submitted by them, except for the final tender, to improve their content. Whilst the Police and Crime Commissioner for Derbyshire is identified as the contracting authority at Section 1) herein for procurement purposes, all contracting entities made up of the 5 Police and Crime Commissioners and 5 Chief Constables listed at Section l.4) herein shall jointly be referred to as the Customer and enter into this Contract jointly with the suppliers. The Customer intends to enter into contract with a single contracting vehicle for the provision of these Services, which may include a consortium of suppliers formed to make a single contracting vehicle for the purposes of subsequently servicing this Contract. The full extent of external forensic analysis services required to be provided as part of this Contract are detailed within the Invitation to Tender documentation and this includes both Minimum Requirements and requirements which are subject to negotiation between the parties as part of the CPN procurement process. The Minimum Requirements are stated within the Memorandum of Information (MOI) issued at the outset of this procurement along with this Contract Notice. The Contract awarded will allow for innovation and continuous development as part of the requirements, TUPE will apply in respect of any Contract awarded unless advised otherwise by the existing contractors. The achieving of year on year savings will be fundamental to the performance and delivery of this Contract.
The Contracting Authority reserves the right at any time to cease this tendering process and/ or not to award a contract.
Further detail contained within the Memorandum of Information, Pre-Qualification and Invitation to Tender documentation issued in respect of this procurement. The total maximum contract value for year 1 of any Contract awarded will be circa 3 500 000 GBP with the requirement for achievement of savings year on year in future years of up to 10 %. Annual reviews including allowing for adjustment of the total Contract cost in subsequent years following year 1 will be entered into between the Customer and the Contractor.
The customer reserves the right to require groupings of contractors to take a particular legal form or require a single entity to take primary liability or to require each party to accept joint and several liability. Further information is provided in the Pre-Qualification Questionnaire.
Companies wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which is available through the blue-light portal. (Due North area).
The pre-qualification documentation is made up of the Pre-Qualification questionnaire, MOI and supplier day slides.
The contracting authority will incorporate a minimum 10 calendar day Standstill period at the point information on award of the contract is communicated to the tenderer. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before any formal contract agreement is entered into.

Eligibility requirements: Companies wishing to be considered for inclusion on the tender list are required to complete the pre-qualification questionnaire which is available through the blue-light portal. (Due North area). The pre-qualification documentation is made up of the Pre-Qualification questionnaire, MOI and supplier day slides. This information is set out in the pre-qualification questionnaire. Refer to the Pre-Qualification documentation in respect of this Contract. Refer to the Pre-Qualification documentation in respect of this Contract. Refer to the Pre-Qualification documentation in respect of this Contract.
This information is set out in the pre-qualification questionnaire. Refer to the Pre-Qualification documentation in respect of this Contract.
This information is set out in the pre-qualification questionnaire.
Refer to the Pre-Qualification documentation in respect of this Contract.
Refer to the Pre-Qualification documentation in respect of this Contract. Refer to the Pre-Qualification documentation in respect of this Contract.