Public procurement notice: Contract Notice
Published: 2021-07-30
Buyer: Horse Racing Ireland (HRI)
Country: IE
Contract type: Services
Procedure: Restricted procedure
CPV classification: 35120000: Surveillance and security systems | 35121000: Security equipment | 35125300: Security cameras | 79710000: Security services
Estimated value: 1200000 EUR
Submission deadline: 2021-08-26
Award criteria: The most economic tender

Technical requirements: Single Party Framework Agreement for the Provision of Security Services and Installation of a Security System to HRI Racecourses
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Subsidiaries of HRI include:
• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The contracting authority reserves the right to use the contract for any other business venture falling under its remit.
Horse Racing Ireland (HRI) was formally established by the Horse and Greyhound Racing Act 2001. Its mission is to develop and promote Ireland as a world centre of excellence for horse racing and breeding. Its primary functions include the development and promotion of the Irish horseracing industry, the development of authorised racecourses, the administration of prize-money at race fixtures and the control of the operation of authorised bookmakers. Subsidiaries of HRI include
• HRI Racecourses Ltd owns and operates Leopardstown, Fairyhouse, Navan and Tipperary Racecourses and Leopardstown Golf Course. Cork Racecourse Mallow Limited and Curragh Racecourse Ltd while not subsidiaries of Horse Racing Ireland, are closely affiliated with HRI Racecourses Ltd. The Contracting Authority reserves the right to use the contract for any other business venture falling under its remit.
Initially the services for event day and non-event day security services will only be drawn down by Leopardstown and Fairyhouse racecourse. While a new security system will initially be required by Leopardstown Racecourse only. However, it is anticipated that Fairyhouse Racecourse will draw down a security system at a later stage. However, there is no guarantee of any spend at this stage.
This framework agreement will have a maximum potential duration of six (6) years. In the first instance, it is anticipated that a contract of two (2) years duration with an option to extend on an annual basis up to a maximum of six (6) years will be awarded to the successful tenderer emerging from this competitive process.
Candidates should be aware that the services sought fall within Annex XIV of Directive 2014/24/EU on public procurement. The Contracting Authority will employ a procedure analogous to the restricted procedure in Directive 2014/24/EU but with some modifications. Please refer to the attached questionnaire.
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.


Award value: 1200000