Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2020-05-04
Buyer: Zero Waste Scotland Ltd
Country: UK
Contract type: Services
CPV classification: 72000000 | 72212211 | 72212326 | 72212461 | 72212610

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The principle objective of this tender is to appoint a single supplier to design and build a fully automated, customisable software system that supports the adoption of the new monitoring methodology for Litter and Fly-tipping.
The software will be required to provide two user options — a web-based and a mobile application — that will utilise a shared central database and infrastructure, allowing transactions to be recorded live or stored offline for later synchronisation.
The software will provide secure, reliable and consistent access for multiple users from a range of different public, private and third sector organisations for three specific functions:
— displaying the location of assigned litter monitoring sites and allowing associated data entry on cleanliness standards;
— allowing additional, selective litter monitoring data to be recorded at locations chosen by the user; and
Full testing of the software prior to deployment is essential and training on the use, maintenance and customisation of the software must be provided to Zero Waste Scotland and selected audiences to support deployment.
The software must be supported for an initial period of 24 months following deployment. This will include an annual maintenance plan, ad-hoc support for bugs and other user-identified issues and technical support for any other activity within the original scope of work.
The contract allowed for up to three (3) 12-month extensions, for annual maintenance and technical development support, making 31 March 2023 the latest possible end date for the contract. Extensions are subject to continued business need and availability of funding.
The required modification will increase the contract value by up to 50 % of the original value to allow a previous contractual provision to be used. Zero Waste Scotland does not currently anticipate or intend to spend the full modified contract value, which shall be determined as required on an annual and case-by-case basis.
The modification allows a provision in the original Contract to be exercised — namely, the extension of the contract to provide annual maintenance and technical support.
There are no other changes to the scope of services required or the duration of the original contract, including the optional extension periods.
Additional time and resources were required during the design and build phase of this contract. These were linked to external policy development and included services contracted separately for the development of an application programming interface (API) that could not be delivered as intended and which was transferred to exeGesIS under the scope of this Contract.
While an attempt was made to future-proof the original contract, the timing and scale of the requirements were unforeseen. The scope of the contract could accommodate these developments, however the timing and the scale of the work required had not been anticipated and therefore the value of the contract was used more rapidly than expected. This meant there was little residual value left to allow optional extension periods provided within the contract to be exercised, for annual maintenance and technical support.
The modification is permissible under Article 72(1)(b) of Directive 2014/24/EU on public procurement and regulation 72(1)(b) of the Public Contracts (Scotland) Regulations 2015.


Winner: exeGesIS Spatial Data Management Ltd