Public procurement notice: Contract Notice
Published: 2016-03-18
Buyer: Wigan Council
Country: UK
Region: Greater Manchester
Contract type: Services
Procedure: Open procedure
CPV classification: 71000000 | 71240000 | 71300000 | 71310000 | 71311100
Estimated value: 900000 GBP
Submission deadline: 2016-04-18
Award criteria: The most economic tender

Technical requirements: The purpose of this tender is to put in place a framework agreement to procure asset management (coring) services which may be accessed to undertake coring works in highway reinstatements on the highway networks of organisational bodies participatory to the framework.
The purpose of this tender is to put in place a framework agreement to procure asset management (coring) services which may be accessed to undertake coring works in highway reinstatements on the highway networks of organisational bodies participatory to the framework. This will allow compliance with national reinstatement specifications, as given in the Specification for the Reinstatement of Openings in Highways (SROH) 1st, 2nd, 3rd and future editions or updates, dependent on the completion date of the reinstatement, to be determined. Providers must provide evidenced interpretive reports documenting certain physical properties of each of the cores taken. All core extraction, sampling and testing shall be carried out by a UKAS accredited laboratory approved to undertake such tests in accordance with the procedures of the relevant British or European standards. Providers must be accredited for the appropriate work categories under the United Kingdom Accreditation Services (UKAS) including for the extraction of core samples from the highway. It is intended to appoint a minimum of 3 providers to the framework agreement subject to there being sufficient tenderers satisfying the criteria laid down within the tender process.
Contracts called-off from the framework agreement will be awarded on a cascade basis, with the tenderer submitting the Most Economically Advantageous Tender being appointed as the first provider to the relevant lot, which will be contacted in the first instance in respect of any service requirements. Should the first provider not have the capacity and/or capability and/or not be willing to provide the services then the second provider and third provider would be contacted in turn. Alternatively, contracting bodies accessing the framework agreement may re-open competition to all providers capable of meeting the requirement within the framework agreement via a ‘mini competition’ process within the applicable lot(s).
The services provided under the framework agreement will be made available to members and associate members of the Association of Greater Manchester Authorities (AGMA) and other participating authorities and organisational bodies as named within this Contract Notice. The Invitation to Tender documentation contains further details on those organisations intending to use this framework agreement at its outset. The estimated number of cores from all classifications of carriageways and footways to be called-off the framework agreement for indicative purposes only is shown within the Invitation to Tender documentation. None of the named organisations will however be obliged to procure through the framework agreement. Economic operators should note that inclusion on the framework agreement is not a guarantee that any call-off contracts will be awarded.
The framework agreement will initially run for a period of 2 years and will allow for 2 further periods of extension of 12 months each. The maximum duration of the framework agreement will be 4 years.
The duration of the framework agreement stated is 48 months, based on an initial period of 2 years and allowing for 2 further periods of extension of 12 months each. There will however be no obligation to extend the framework agreement beyond its initial period.
The estimated financial value of the framework agreement stated within this Contract Notice is based on the framework agreement running for its maximum permitted length of 4 years.
All core extraction, sampling and testing shall be carried out by a UKAS accredited laboratory approved to undertake such tests in accordance with the procedures of the relevant British or European standards. Providers must be accredited for the appropriate work categories under the United Kingdom Accreditation Services (UKAS) including for the extraction of core samples from the highway. For all further requirements relating to suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation and in particular the detailed specification of the framework agreement within ‘Section 7: Service Requirements’ and ‘Section 3: Evaluation Process’, ‘Section 5: Questionnaire Completion’, ‘Section 6: Selection Questionnaire’, Section 9: Award Questionnaire', ‘Section 10: Tender Checklist and Supporting Documents’, ‘Section 11: Statement Relating to Good Standing’, ‘Section 16: Terms and Conditions of Framework Agreement’ and ‘Appendix B: Call-off Contract Template’.
Tenders submitted by way of application to the framework agreement will be opened by an elected member on Wigan Council's Cabinet and a representative from Wigan Council's Democratic Services Team. Other officers may also be present. The date and time stated for the opening of tenders is indicative and may be subject to change.
In accordance with Part 3 — Remedies, Chapter 5 — Facilitation of Remedies, Regulations 86/87 (information about contract award procedures and the application of standstill period prior to contract award) and Part 3 — Remedies, Chapter 6 — Applications to the Court, Regulation 91 (enforcement of obligations) etc. of the EU Public Contracts Regulations 2015.

Eligibility requirements: All core extraction, sampling and testing shall be carried out by a UKAS accredited laboratory approved to undertake such tests in accordance with the procedures of the relevant British or European standards. Providers must be accredited for the appropriate work categories under the United Kingdom Accreditation Services (UKAS) including for the extraction of core samples from the highway. For all further requirements relating to suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers, applicants are directed to the Invitation to Tender documentation and in particular the detailed specification of the framework agreement within ‘Section 7: Service Requirements’ and ‘Section 3: Evaluation Process’, ‘Section 5: Questionnaire Completion’, ‘Section 6: Selection Questionnaire’, Section 9: Award Questionnaire', ‘Section 10: Tender Checklist and Supporting Documents’, ‘Section 11: Statement Relating to Good Standing’, ‘Section 16: Terms and Conditions of Framework Agreement’ and ‘Appendix B: Call-off Contract Template’.

Award value: 900000