Public procurement notice: Contract Notice
Published: 2017-06-08
Buyer: Ministry of Foreign Affairs of Denmark
Country: DK
Region: DANMARK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72410000: Provider services | 72720000: Wide area network services
Estimated value: 180000000 DKK
Submission deadline: 2017-07-11
Award criteria: The most economic tender

Technical requirements: The Ministry of Foreign Affairs of Denmark (‘DMFA’) wishes to enter into a contract regarding the implementation, operation, maintenance etc. of a global Wide Area Network (WAN) solution. The scope of the contract is to replace an existing WAN infrastructure and subsequently handle all aspects of operations on the delivered WAN infrastructure.
The WAN will cover approximately 90 locations around the world. The approximate distribution of existing WAN connections is as follows: 39 pct. in Europe, 33 pct. in Asia, 14 pct. in North- and South America, and 14 pct. in Africa.
It is important that a tenderer can deliver communication lines on all Danish embassies and consulates worldwide (see http://um.dk/en/about-us/organisation/find-us-abroad for a list of current missions).
The WAN must provide stable and transparent IP communication between the missions and the Ministry in Copenhagen and include Internet access at a number of strategic locations, including the Ministry in Copenhagen.
The bandwidth requirement for the missions is between 8 and 100 Mbps and will in average be about 18 Mbps. The average bandwidth is expected to increase to about 45 Mbps at the end of contract period. The bandwidth for the Ministry will initially be 1 Gbps and will increase to about 2.5 Gbps over the contract period.
DMFA assigns great weight to a WAN solution with low latency in the network. Hence, an offer based on satellite communication (VSAT) will not be preferred.
DMFA will prefer a supplier with global representation, and offices in all regions worldwide. Furthermore it is a requirement that the supplier offers 24/7/365 support for the entire WAN infrastructure.
Subsequent to the implementation of the WAN, DMFA intends to implement an SDWAN infrastructure to handle secure communication between missions. DMFA will be responsible for all aspects of the SDWAN infrastructure.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The supplier will be required to ensure that only authorized security-cleared personnel have access to classified information or material in the course of performance of the contract.
A solemn declaration as to whether the supplier has fulfilled its obligations in respect of payment of taxes and duties as well as social security contributions pursuant to the provisions of the law in the country in which the supplier is established and in Denmark has to be submitted as part of the tender (but not as part of the request for prequalification).
A template will be part of the tender material. In the alternative, the requirements may be fulfilled by submission of an official certification issued by the Danish Business Authority. The certificate must not have been issued any sooner than 6 months prior to the expiry of the tender deadline. Foreign suppliers submitting a similar certificate from the authorities of the country in which they are established must furthermore submit a solemn declaration regarding the obligations for payment of taxes and duties as well as social security contributions in Denmark. For groups of operators (e.g. a consortium), the declaration/certificate must be submitted for each participating operator in the group.
DMFA is obligated to exclude a supplier with unpaid debt to public authorities in Denmark and public authorities in the country where the supplier is established of DKK 100.000 or more, which has fallen due, unless the supplier has provided/or will provide collateral for the part of the debt that exceeds DKK 100.000 before the contract is signed, or the supplier has entered into an installment agreement with the public authorities regarding repayment of the debt and this agreement has not been breached at the time of submitting the tender.
The 3 latest annual reports or a declaration stating the annual turnover for the last 3 financial years available, in so far as information on such turnovers is available.
The 3 latest annual reports or a declaration stating the candidate‘s solvency ratio (calculated by dividing the candidate’s equity with the candidate‘s total assets (equity/total assets x 100) at the end of the preceding three financial years, in so far as such information is available.

Eligibility requirements: The 3 latest annual reports or a declaration stating the annual turnover for the last 3 financial years available, in so far as information on such turnovers is available. The 3 latest annual reports or a declaration stating the candidate‘s solvency ratio (calculated by dividing the candidate’s equity with the candidate‘s total assets (equity/total assets x 100) at the end of the preceding three financial years, in so far as such information is available. If the application is submitted by a joint group of suppliers (e.g. a consortium) this information must be provided for each member of the group. Reference is made to section VI.3) with regard to the candidate’s possibility of relying on the capacity of other entities.
The candidate must have had a general yearly turnover of at least 1 000 000 000 DKK in each of the last 3 financial years. If the turnover is not stated in said currency, the turnover will be calculated based on the official exchange rate on the date this notice was published. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the yearly turnover is calculated as the sum of all the participants yearly turnover in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities the general yearly turnover will be calculated as the sum of the candidate's general yearly turnover and the entity or entities' general yearly turnover in each of the last 3 financial years available. The candidate must have had a solvency ratio of at least 8 % percent for each the last 3 financial years. The solvency ratio is calculated by dividing the candidate‘s total equity with the candidate’s total assets (equity/total assets x 100). If the candidate/tenderer is composed of a group of entities (e.g. consortium), including temporary joint ventures, the solvency ratio is calculated by dividing the sum of all the participants' total equities with the sum of all the participants' total assets (sum of total equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the solvency ratio is calculated by dividing the sum of the candidate's and the entity or entities' equity with the sum of the candidate's and the entity or entities' total assets (sum of total equity/sum of total assets x 100) in each of the last 3 financial years available.
A list of the most important similar deliveries (references) carried out over the past five years. The list should preferably include: — A description of each delivery — Information on when it was carried out —The size and value of the deliveries, including the number of locations and the specific delivered bandwidth (if no specific information can be included the candidate is asked to provide as much generic information as possible about the delivery) — The recipients of the deliveries, including whether these are Ministries of Foreign Affairs (specific names/countries are preferred, but need not necessarily be included) Reference is made to section VI.3 with regard to the candidate‘s possibility of relying on the capacity of other entities. The list submitted must not exceed 5 deliveries (references). If the candidate submits more than 5 deliveries (references) DMFA will only take the first 5 deliveries (references) into consideration when limiting the number of candidates invited to participate, cf. section IV.1.2 below. The candidate must demonstrate experience with one or more similar deliveries as described in section II.1.5) within the past five years.
A list of the most important similar deliveries (references) carried out over the past five years. The list should preferably include: — A description of each delivery — Information on when it was carried out —The size and value of the deliveries, including the number of locations and the specific delivered bandwidth (if no specific information can be included the candidate is asked to provide as much generic information as possible about the delivery) — The recipients of the deliveries, including whether these are Ministries of Foreign Affairs (specific names/countries are preferred, but need not necessarily be included) Reference is made to section VI.3 with regard to the candidate‘s possibility of relying on the capacity of other entities. The list submitted must not exceed 5 deliveries (references). If the candidate submits more than 5 deliveries (references) DMFA will only take the first 5 deliveries (references) into consideration when limiting the number of candidates invited to participate, cf. section IV.1.2 below.
The candidate must demonstrate experience with one or more similar deliveries as described in section II.1.5) within the past five years.