Public procurement notice: Contract Notice
Published: 2016-12-07
Buyer: UK Shared Business Services
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 34700000: Aircraft and spacecraft | 50200000
Estimated value: 3000000 GBP
Submission deadline: 2017-01-13
Award criteria: The most economic tender

Technical requirements: This procurement is for the purchase of the Service and Maintenance Contract for the British Antarctic Survey’s Twin Otter Aircraft.
The four DHC6-300 aircraft are registered in the Falkland Islands. The oversight of maintenance is by Air Safety Support International (a wholly owned subsidiary of UK Civil Aviation Authority). The regulatory framework for Maintenance Organisations is the Overseas Territories Aviation Requirements (OTAR 145).
All four aircraft have an STC for operations at 14,000lb. In the Antarctic and Arctic they are operated on wheel/skis. Two of the platforms are heavily modified to undertake airborne science missions.
The contract is both for heavy maintenance at the contractors home maintenance facility and line maintenance when the aircraft are deployed.
The aircraft are deployed to the Antarctic in October. It is expected that up to 4 licensed engineers will support the aircraft depending on the field programme and deployments. They undertake support of both the UK and international science programmes from the research station at Rothera. The facilities at Rothera include a Hangar and workshop facility. The support includes Halley Station and field work is conducted across the whole Continent. An engineer will sometimes be deployed with the aircraft, dependant on location and duration of the deployment, and need to be stationed at remote field camps. The deployment of the four aircraft to the Antarctic is for approximately 6 months with a return to the home maintenance facility in March for heavy maintenance.
Whilst undertaking heavy maintenance the contractor will often be requested to incorporate modifications in support of operation equipment upgrades but also science requirements.
One Twin Otter is required in the period April to September for science in UK and Europe. Additionally, an aircraft is required to be ready to support medical evacuations from Antarctica during the maintenance period. Accurate scheduling and completion of the maintenance is critical to allow this support while undergoing maintenance, repair or modifications.
Authority is putting into place a contract for Aircraft Service and Maintenance for the British Antarctic Survey’s Twin Otter Aircraft.
The four DHC6-300 aircraft are registered in the Falkland Islands. The oversight of maintenance is by Air Safety Support International (a wholly owned subsidiary of UK Civil Aviation Authority). The regulatory framework for Maintenance Organisations is the Overseas Territories Aviation Requirements (OTAR 145).
All four aircraft have an STC for operations at 14,000lb. In the Antarctic and Arctic they are operated on wheel/skis. Two of the platforms are heavily modified to undertake airborne science missions.
The contract is both for heavy maintenance at the contractors home maintenance facility and line maintenance when the aircraft are deployed.
The aircraft are deployed to the Antarctic in October. It is expected that up to 4 licensed engineers will support the aircraft depending on the field programme and deployments. They undertake support of both the UK and international science programmes from the research station at Rothera. The facilities at Rothera include a Hangar and workshop facility. The support includes Halley Station and field work is conducted across the whole Continent. An engineer will sometimes be deployed with the aircraft, dependant on location and duration of the deployment, and need to be stationed at remote field camps. The deployment of the four aircraft to the Antarctic is for approximately 6 months with a return to the home maintenance facility in March for heavy maintenance.
Whilst undertaking heavy maintenance the contractor will often be requested to incorporate modifications in support of operation equipment upgrades but also science requirements.
One Twin Otter is required in the period April to September for science in UK and Europe. Additionally, an aircraft is required to be ready to support medical evacuations from Antarctica during the maintenance period. Accurate scheduling and completion of the maintenance is critical to allow this support while undergoing maintenance, repair or modifications.
The principle aim of the contract is to maintain the aircraft to the required standards in order to maintain the required certification to enable the aircraft to remain in the air.

Eligibility requirements: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-amsupplier/ respondtender. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@ccs.gsi.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; Your organisations full name as a registered supplier; the name and contact details for the registered individual sending the email. Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ) : Freephone: 0345 010 3503 email: supplier@ccs.gsi.gov.uk Training support to respond to a requirement is available to bidders at http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx Responses must be received by the date in IV.3.4. Responses received outside or concurrently using the eSourcing process will not be accepted or considered further for this opportunity. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed using the instructions detailed in III.2.1 Project specific requirements The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the sourcing documents
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed using the instructions detailed in III.2.1 Project specific requirements The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the sourcing documents
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed using the instructions detailed in III.2.1 Project specific requirements The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the sourcing documents