Public procurement notice: Contract Notice
Published: 2016-10-15
Buyer: Cheshire East Borough Council
Country: UK
Region: Cheshire CC
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48000000 | 72000000
Estimated value: 49000000 GBP
Submission deadline: 2016-11-11
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Cheshire East Borough Council & Cheshire West & Chester Council (Authorities) intend to enter into a joint procurement process to procure a Framework Agreement with a single supplier to design, build, implement an integrated ERP Solution and thereafter to provide on-going support and maintenance. The core business services impacted are Finance, Procurement Human Resources and Payroll. The scope of the service may include the provision and implementation of new modules offering improved functionality and/or solution refreshes as necessary during the contract term. The Authorities will take the lead in procuring, managing and delivering the business change aspects of any future programme. Warrington BC, Wirral MBC, Trafford MBC & Stockport MBC (Related Councils) shall be entitled to call off services under the Framework Agreement. There is no guarantee that any call-off contracts will be awarded by the Authorities, or (Related Councils) under the Framework Agreement.
The purpose of this competition is to establish a 4 year Framework Agreement with a single supplier which will be entered into by Cheshire East Borough Council. The call-off contracts under the Framework Agreement will be for an initial term of 7 years and an option to extend up to 5 years. The Authorities intend to sign call-off contracts on the same day that the framework agreement is signed. The value of the Framework Agreement is estimated to be approx 16-20 000 000 GBP for the Authorities and an additional 25-29 000 000 GBP for the Related Councils calling-off the services under the Framework Agreement. The Framework Agreement, could potentially reach an estimated value of up to 41-49 000 000 GBP but will be dependent on the Authorities and Related Councils' decision whether to use the Framework Agreement. Owing to the size/nature of the services and help to ensure the best service continuity, the Authorities have decided not to subdivide the contract services into Lots.
It is anticipated that the duration of the Call-Off Contract shall be for an initial period of 7  years but with the ability to extend by 2 or more periods up to a further 5 years. The maximum contract period available is 12 years.
The Authorities wish to explore the benefits of awarding separate Call-Off Contracts but with joint contract management arrangements.
The Authorities reserve the right to request the winning bidder to enter into either a parent company guarantee and/or other appropriate bond when requested prior to contract finalisation, pending financial risks. Failure to agree will result in disqualification of that bidder.
Services may be provided under the individual call-off contracts of the Authorities/Related Councils to schools and alternative service delivery vehicles (ASDVs) established by the Councils/Related Councils. Details of the schools and Academies and ASDVs within the Authorities' administrative areas known at the time of publishing can be found at: http://www.education.gov.uk/edubase/home.xhtml and a list of Cheshire East ASDV'scan be found at:
http://www.cheshireeast.gov.uk/council_and_democracy/your_council/best_fit_services/best_fit_services.aspx
Cheshire West & Chester Council includes has the following ASDVs, Cheshire West and Chester Leisure CIC (trading as Brio), Vivo Care Choices Limited, Edsential Community Interest Company, Cheshire Pension Fund and Cowest Services Limited (Trading as Qwest)
The Authorities will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI No 102) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Eligibility requirements: The Authorities reserve the right to request the winning bidder to enter into either a parent company guarantee and/or other appropriate bond when requested prior to contract finalisation, pending financial risks. Failure to agree will result in disqualification of that bidder.

Award value: 49000000