Public procurement notice: Contract Notice
Published: 2022-03-18
Buyer: Haugesund kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48400000 | 48450000 | 48451000 | 48812000: Financial information systems | 72253200: Computer systems support services
Submission deadline: 2022-04-21
Award criteria: The most economic tender

Technical requirements: The contracting authority shall  procure an ERP system that will cover the finance system, the HR system, and the payroll system, as well as a purchasing system.
The contracting authority requests an option for the delivery of a digital, interactive budget/finance plan/annual report tool, loan module, resource management system for shift workers, project tool and hour registration system for day-workers.
Haugesund Municipal Pension Fund has an option to enter into the contract for the finance and payroll module.
There will be a strong focus on efficient work processes, and the new ERP system must support this. The system must therefore have a close integration between the administrative systems and not at least the professional systems in the municipalities, in such a way that double registrations and unnecessary work processes are eliminated.
A draft of the tender documentation is attached to this qualification documentation. The contracting authority reserves the right to make smaller, unsubstantial alterations of the documentation prior to inviting the tenderers to submit tenders.
Tenders cannot be submitted for parts of the assignment, and alternative tenders are not allowed. The contracting authority has considered dividing the assignment in accordance with PPR §19-4, but has decided that it is not suitable for this procurement.
Documentation requirement: Requirement for certificate of paid VAT, tax and social security contribution. A certificate issued by the competent authority in the tenderer's country, confirming that the tenderer has met the obligations in regard to payment of VAT, tax and social security contributions in the country where the tenderer/contractor has its headquarters the (Norwegian certificate for Tax and VAT is combined and ordered from altinn.no, RF-1507, previously RF-1244) in accordance with the legislation in the country where the tenderer is registered. The certificate must not be more than 6 months from the deadline for tenders.
The contracting authority is not allowed to request the certificate if already submitted, in accordance with the regulations, § 17-1(4). If you have submitted a tax certificate to the contracting authority and it is still valid at the time of the tender submission for this contest, you are not obliged to submit a certificate now. If this is the case, state when and to whom the certificate was previously submitted. You can, however, enclose the certificate voluntarily if you want.
Requirements regarding the tenderer´s economic and financial standing: The financial capacity to fulfil the contract is required (ESPD: Part IV B.58-3).
Documentation: The Contracting Authority will assess finances through the company and accounting information system Proff Forvalt (www.forvalt.no). The Contracting Authority reserves the right to collect supplementary information about the tenderer's finances.
Any need for support from other companies in order to fulfil this qualification requirement: If the tenderer is dependent on other companies to fulfil this qualification requirement, an account thereof shall be given below. In such cases the contracting authority will assess the finances of the supporting company in the same way. The contracting authority retains the right to collect supplementary information, bank guarantees or similar.