Public procurement notice: Contract Notice
Published: 2020-11-13
Buyer: East Staffordshire Borough Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34144511 | 50100000 | 50110000 | 50111000: Fleet management and maintenance services
Estimated value: 6000000 GBP
Submission deadline: 2020-12-10
Award criteria: The most economic tender

Technical requirements: Contract Hire with Maintenance; and Maintenance only; of Refuse Collection Vehicles, Mechanical Sweepers and other Miscellaneous Waste Collection Vehicles
East Staffordshire Borough Council is seeking to replace its fleet of Refuse Collection Vehicles, Mechanical Sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking suitably qualified organisation to bid for the Contract Hire (with maintenance) of the vehicle fleet, and suitably qualified organisations to bid for the maintenance only of the vehicle fleet.
East Staffordshire Borough Council is seeking to replace its fleet of refuse collection vehicles, mechanical sweepers and other miscellaneous waste collection vehicles.
Lot 1 is a contract for an organisation to supply a fleet of the specified waste collection vehicles through a contract hire agreement and in addition provide maintenance services for that specified fleet of vehicles.
— refuse collection vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
• 7.5 tonne food waste collection vehicle (this vehicle will only be required if the Government imposes mandatory separate food waste collections during the span of the contract).
All maintenance and repairs are to be carried out by the contractor at their own or subcontracted facilities. The Council may allow the contractor to undertake minor repairs at the operating address, if agreed in advance with the authorised officer, and provided that the Contractor complies fully with the contractor’s and the Council’s risk assessments and safe working procedures.
The contract hire service will include full vehicle maintenance as set out in the procurement documents. All maintenance and repairs are to be carried out by the contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the operating address, if agreed in advance with the authorised officer, and provided that the contractor complies fully with the contractor’s and the Council’s risk assessments and safe working procedures.
For the avoidance of doubt, lot 2 is for maintenance services without incorporating the supply of the waste collection vehicles. The authority’s intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a framework agreement direct call or a mini competition. Both will be alternatives to contract hire with maintenance and it is the authority’s intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.
The Council in addition to this process is considering the outright purchase of the waste collection vehicles to the same vehicle specification as an alternative to contract hire with maintenance. The Council will use the alternative processes to identify the most economically advantageous funding option incorporating the maintenance considerations.
East Staffordshire Borough Council is seeking to replace its fleet of refuse collection vehicles, mechanical sweepers and other miscellaneous waste collection vehicles. The Council is therefore seeking organisations to bid for the maintenance only of the fleet, should the Council proceed with an outright purchase of these vehicles.
— refuse collection vehicles (RCVs): 26 tonne single body; 26 tonne split compaction; 12 tonne split compaction;
• 7.5 tonne food waste collection vehicle (this vehicle will only be required if the Government imposes mandatory separate food waste collections during the span of the contract).
All maintenance and repairs are to be carried out by the contractor at their own or subcontracted facilities. The Council may allow the Contractor to undertake minor repairs at the operating address, if agreed in advance with the authorised officer, and provided that the contractor complies fully with the contractor’s and the Council’s risk assessments and safe working procedures.
For the avoidance of doubt, lot 2 is for maintenance services without incorporating the supply of the waste collection vehicles. The authority’s intention is either to undertake a separate procurement process for the supply only of the waste collection vehicles to the same vehicle specification on an outright purchase or to source the vehicles on an outright purchase via a framework agreement direct call or a mini competition. Both will be alternatives to contract hire with maintenance and it is the authority’s intention to use the alternative processes set out above to identify the most economically advantageous funding option incorporating the maintenance considerations.

Eligibility requirements: As stated in the procurement documents.

Award value: 6000000