Public procurement notice: Contract Notice
Published: 2020-04-06
Buyer: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Country: DE
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 77230000
Submission deadline: 2020-05-08
Award criteria: The most economic tender

Technical requirements: The objective of the project ‘Employment Promotion for Marginalised People in Timor-Leste/Partnership for Sustainable Agroforestry (PSAF)’ is that ‘marginalised groups benefit from better employment opportunities in the agroforestry systems of Timor-Leste’. The technical cooperation project focuses on the four eastern municipalities Manatuto, Baucau, Viqueque and Lautem. Some 4 000 households in 40 sucos (villages) with an average of 5.8 people per household benefit from the interventions. The project aims to improve income and employment opportunities in agriculture and forestry for the rural population. This is achieved through four fields of action:
GIZ seeks a qualified consultancy company for land-use planning in 31 sucos spread over the Timorese municipalities Baucau, Lautem, Manatuto and Viqueque. The company will directly contribute to the achievement of several project indicators. Key activities are:
— establish a baseline of current knowledge level on the forest and land laws among local authorities and decision makers (e.g. suco chief, aldeia chief, forest guards);
— land-use planning, including the formulation of village regulations and traditional ceremony (Tara Bandu), based on JICA's Community-Based Natural Resource Management (CBNRM) approach. This approach had been developed and tested in Timor-Leste and a detailed manual is available;
— ensure that land-use plans and village regulations are in line with the relevant Timorese laws (e.g. land law, forest law);
• representative participation of the sucos habitants, including a balanced gender participation (50 % participation of women in the land-use planning process is strongly desired),
• identifying economies of scale where possible, e.g. by clustering certain activities for several sucos;
— set-up of on average four Tara Bandu signboards in strategic places in the sucos (e.g. at boundaries to other sucos);
— organisation of the first follow-up meeting in each suco 1 month after the celebration of the Tara Bandu ceremony;
— formulation of a set of guidelines for the implementation of conflict-sensitive land use planning (in English and Tetum) to be used by the Timorese government, especially the Ministry for Agriculture and Fisheries (MAF);
— organisation of a workshop (bilingual English-Tetum, with translation) with relevant government officials (national and municipality level) and key stakeholders in order to discuss the content of guidelines and, if necessary, revise them;
The technical-methodological approach will follow in principle the CBNRM methodology described in JICA's Operation Manual paired with a climate change vulnerability assessment. It is expected that the land-use planning process in each suco takes about 3 months. Experiences of NGOs contracted by the project in 2019 for a pilot round of land-use planning will be available by early 2020 and need to be taken into account before the start of the implementation phase. Therefore, the contractor should allow for some flexibility in the methodology. To form the team of experts, it is expected that the contractor forms a consortium with or subcontracts local NGOs with experienced personnel in using the CBNRM methodology. These activities further require close cooperation with different levels of government and authorities.
It is expected that the contractor will contribute to the monitoring and evaluation (M&E) framework of the project and to this end keep and share detailed records of the activities and processes, as needed and specified by the project. Close cooperation with the project staff is necessary at all times.
2) Eligibility declaration that no grounds for exclusion in section 123, 124 of the German Act Against Restraints of Competition (GWB) apply.
1) At least four reference projects in the technical field participatory land-use planning and at least four reference projects in the region South Eastern Asia in the last 3 years.

Eligibility requirements: 1) Trading name and address, commercial register number. 2) Eligibility declaration that no grounds for exclusion in section 123, 124 of the German Act Against Restraints of Competition (GWB) apply. 3) Eligibility declaration subcontractors if applicable. 4) Association clause if applicable.