Public procurement notice: Contract Award Notice
Published: 2024-03-22
Buyer: Danmarks Radio
Country: DK
Region: DK011
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72000000
Estimated value: 15000000 DKK
Award criteria: quality, price

Technical requirements: With this tender DR intends to procure a hosted Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets, primarily pictures, internally and externally.
The softwaresolution is cloud hosted, and thus the place of performance is diffecult to descripe in further detail.
For the purpose of evaluating the sub-criteria ‘Solution requirements’ the Tenderer must, as part of its proposal, describe how the Tenderer can provide a highly stable, scalable and resilient Solution, that can provide DR with a state-of-the-art DAM Solution. This must be answered in Appendix 2 – Requirements_DAM. 

The evaluation will be based on the Tenderers responses to the requirements in Appendix 2 – Requirements_DAM. DR considers it positive if the Tenderer has stated how the Tenderer fulfils the requirements, for each of the requirements. 

Overall, the aim with the solution is to find  

• a solution that offers satisfaction to the end user through the means of ease of use and perfor-mance experience 
• a solution that convincingly demonstrates an ability to seamlessly integrate with DR’s other software solutions through API’s
• a solution that can not only handle DR’s existing metadata but deliver added value as well

To support the evaluation of this sub-criteria, each requirement in Appendix 2 is listed with the relevant sub-criteria used to evaluate the fulfilment of the sub-criteria.
Points for the sub-criterion Price will be given on a scale from 0-8. To calculate the point DR will use the ‘Total technical evaluation price based on training, implementation, and operating expences’ cf. Appendix 3.1 – Pricing_DAM, sheet ‘Calculation’, cell B5. DR will then apply the following price model for the evaluation of the sub-criterion Price: 

The applied price model is based on the average value of the Tenderers total technical evaluation prices compared using a gearing factor of 50 %. This means, that if a Tenderer submits a total technical price that is 50 % higher than the average value of all the total technical prices, the Tenderer is awarded the lowest score of 0 points. However, if a Tenderer submits a total technical price that is 50 % lower than the average value of all the total technical prices, the Tenderer is awarded the highest score of 8 points. Between these two extreme points, the points are calculated based on a linear function.

Slope: α=  (Min.pont- Max.point)/((Average Price*(1+Gearing Factor)) - (Average Price*(1-Gearing Factor)) )  
 
Cut: b=Max.point- α* (average price*(1-Gearing Factor)) 
 
Calculation of point: Points= α*Technical Evaluation Price+b


If a Tenderer submits a total technical evaluation price that is more than 50 % below the average value of all the total technical prices or that is more than 50% higher than the average value of all the total technical prices, the gearing factor will be increased with 10 % percentage point at a time (i.e., to 60 and 70 % etc.) until all the submitted total technical evaluation prices can fit within the scale of 0-8.  

The score for the sub-criterion "Price" is calculated with several decimals. The final score for the sub-criterion is rounded to two decimal places.
For the purpose of evaluating the sub-criterion “Use-cases” the Tenderer must, as part of its proposal, demonstrate how the specific listed use-cases will be solved by the Tenderers Solution. The use-cases will provide DR with insight regarding the ease of use of the proposed Solution.  The evaluation will be based on the Tenderers online demonstration of the use cases according to the evaluation criteria listed in Appendix 2, section 3 (Use cases – Ease of use).

The format of the demonstration will be an online meeting (Teams, Zoom or Google) where the Tenderer will demonstrate how the seven use cases are fulfilled by the Solution.  The demonstration will focus only on the use cases and not on any other parts of the Tenderer’s bid.  During the demonstration DR may ask questions relating specifically to the use cases.  The demonstration will be recorded.  The Tenderer will be allowed up to 1,5 hours for the demonstration.

DR will contact Tenderers to organise the time for the demonstrations after the bids have been received.


Winner: Qvest Media GmbH
Award value: 12826502
Number of bids: 12