Public procurement notice: Contract Notice
Published: 2016-10-21
Buyer: Fredrikstad kommune (Fredrikstad municipality)
Country: NO
Region: Østfold
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34110000: Passenger cars | 34115000
Submission deadline: 2016-11-28
Award criteria: The most economic tender

Technical requirements: During the agreement, approx. 40-80 vehicles per year shall be replaced or procured for Fredrikstad kommune. Hvaler kommune replaces approx. four to eight vehicles per year. In 2017 a large volume of vehicles (approx. 80-100 vehicles) will be replaced since the leasing agreements will be expiring. The largest volume is under categories 1-1, 1-2,1-5 and 2-1.
The Contracting Authority hereby invites tenderers to a competition for entry into framework agreements regarding the purchase of service vehicles for leasing (operative leasing) and the purchase of services vehicles for the Contracting Authority's operations. The Contracting Authority currently has their own leasing agreement with Nordea.
The tender offer applies to new procurements. This means that the existing agreements will be valid until they expire or are terminated. Then new agreements shall be entered into through a framework agreement supplier.
There is currently no position on which vehicles shall be leased and which shall be purchased. It is highly likely that the majority of the vehicles will be leased. The Contracting Authority is free to select between leasing and purchasing. The Contracting Authority shall have the first option to buy out the vehicle at the buy-back price at the end of the leasing period.
During the agreement, approx. 40-80 vehicles per year shall be replaced or procured for Fredrikstad kommune. Hvaler kommune replaces approx. four to eight vehicles per year. In 2017 a large volume of vehicles (approx. 80-100 vehicles) will be replaced since the leasing agreements will be expiring. The largest volume is under categories 1-1, 1-2,1-5 and 2-1.
Fredrikstad kommune has their own agreement on leasing. This agreement shall be when entering into leasing agreements.
The delivery is divided into 4 groups with sub-categories. Tenderers may submit tenders on 1 or more sub-categories. Each sub-category will be evaluated individually, and an agreement will be signed with a tenderer in each sub-category. It should be clearly stated for which sub-category the tender offer is submitted.
The framework agreement shall cover the at all times current need for service vehicles at the Contracting Authority.
During the agreement, approx. 40-80 vehicles per year shall be replaced or procured for Fredrikstad kommune. Hvaler kommune replaces approx. 4 to 8 vehicles per year. In 2017 a large volume of vehicles (approx. 80-100 vehicles) will be replaced since the leasing agreements will be expiring. The largest volume is under categories 1-1, 1-2,1-5 and 2-1.
The framework agreement period is 2 years. The Contracting authority shall have the option to extend the framework agreement for a further 1 year + 1 year to a total maximum of 4 years.
Foreign tenderers must submit the corresponding confirmation that government taxes and fees have been paid in the country where the tenderer has its place of business.
o If during the past 5 years the tenderer has been convicted of corruption, fraud or money laundering, or committed criminal offences concerning professional conduct, the judgement and case must be accounted for.
o Foreign tenderers must provide certificate(s) of statutory registration in the country where the business is established.
O Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than six months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy.
o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last 2 years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company. See Annex 5, parent company guarantee.

Eligibility requirements: O Tax and VAT certificates. The certificate must not be more than six months old. Any arrears must be explained / justified. Foreign tenderers must submit the corresponding confirmation that government taxes and fees have been paid in the country where the tenderer has its place of business. o Tenderers shall confirm in the tender letter that they have acceptable professional conduct. o If during the past 5 years the tenderer has been convicted of corruption, fraud or money laundering, or committed criminal offences concerning professional conduct, the judgement and case must be accounted for. o Norwegian tenderers must provide an updated Company Registration Certificate. o Foreign tenderers must provide certificate(s) of statutory registration in the country where the business is established. O Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than six months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last 2 years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company. See Annex 5, parent company guarantee. O A brief description of the Tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o A List of the two most important and relevant deliveries during the previous three years, including information on the value and time frame, as well as the name of the public or private recipient. o If a tenderer intends to engage sub-suppliers, a commitment statement must be enclosed (Annex 6) that confirms that the tenderer has access to the necessary resources during the entire contract period.
O Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than six months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last 2 years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company. See Annex 5, parent company guarantee.
O A brief description of the Tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o A List of the two most important and relevant deliveries during the previous three years, including information on the value and time frame, as well as the name of the public or private recipient. o If a tenderer intends to engage sub-suppliers, a commitment statement must be enclosed (Annex 6) that confirms that the tenderer has access to the necessary resources during the entire contract period.