Public procurement notice: Contract Notice
Published: 2016-05-11
Buyer: Transport for London (Information and Communications Technology)
Country: UK
Region: LONDON
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 48000000 | 48300000 | 48311000 | 48331000 | 72000000
Estimated value: 8240000 GBP
Submission deadline: 2016-06-13
Award criteria: The most economic tender

Technical requirements: We wish to procure an integrated Information Management and Modelling (IMM) scalable solution for TfL (which will initially be implemented for the Surface Transport division within TfL, but which must be scalable for the rest of TfL, including(without limit)Rail, London Underground, Corporate services, TfL Group facilities and potentially for the Greater London Authority (GLA) and its functional bodies (see section V1.3 for additional information). The IMM Solution is required to deliver business benefits and efficiencies and to meet Government's requirements for Level 2 Building Information Modelling (BIM) capability and TfL's other requirements. A key component of the IMM solution is to procure a Common Data Environment (CDE) with the capability to meet TfL's requirements and to interface with TfL's existing asset management systems.
Surface Transport are leading the procurement of an IMM solution which includes a Common Data Environment (CDE) with the capability to integrate with TfL's legacy asset management systems. The IMM solution will be scalable to allow use by other parts of TfL (as referred to in section II1.5) and potentially the Greater London Authority and its functional bodies (as described in section V1.3) if required.
TfL wishes to procure an IMM software solution/service which is scalable and can be used throughout TfL and potentially by the Greater London Authority and its functional bodies.
Data to be managed will include graphical and non — graphical project and asset information models, as per PAS1192-2 & PAS1192-3, particularly
— Ability to text search and retrieval for projects, assets, documents managed within the CDE as well as relevant asset data managed in distributed systems;
— Accessible via TfL, supplier and contractor managed and unmanaged mobile devices, PCs and thin clients;
— The service needs to be scalable to include future users and areas of TfL that are currently not included in the first release of the product.
— The service also needs to allow for potential use by the Greater London Authority and its functional bodies(from time to time ,as required).
The functionality described in this section is not intended to be comprehensive, the Economic Operators will be required to continuously update, improve and expand the functionality of the service, taking account of new technology and industry best practice, so as to meet TfL's evolving requirements in relation to IMM over the entire contract term.
TfL may identify further services in addition to the Service set out. Such additional services may involve the Economic Operators extending and/or upgrading its services to support any changes identified by TfL:
2)The development and operation of interfaces to other TfL business units and/or Other Third Parties;
3)The introduction of new TfL business units including but not limited to Rail, London Underground, TfL Corporate and Group Facilities; and
TfL intends to award a contract with an initial term of five (5) years from the Operational Commencement Date with an option to extend by 1 or more periods of 12 months up to a maximum of five (5) years, provided that the overall term of the contract shall not exceed ten (10) years from the Operational Commencement Date.
However TfL reserves the right to amend the initial term, and the requirement to extend by periods of 12 months, during the procurement process.
TfL's requirements will be set out in the Invitation to Tender(ITT) documents, but a parent company guarantee and/or a performance bond or other form of security acceptable to TfL may be required.

Eligibility requirements: To express an interest in this opportunity, the Economic Operator needs to be registered on TfL's e-tendering portal. To register or to check if you are already registered log on to www.eprocurement.tfl.gov.uk To be considered for this opportunity, Economic Operators must first complete the Pre-Qualification Questionnaire (PQQ). If you require any further assistance please contact the e-tendering help-desk (see Section V1.3 for further details). Specific information shall be required and set out in the PQQ. Specific information and requirements shall be detailed in the PQQ and ITT documents.
Specific information shall be required and set out in the PQQ.
Specific information and requirements shall be detailed in the PQQ and ITT documents.