Public procurement notice: Contract Award Notice
Published: 2020-08-13
Buyer: United Learning Trust
Country: UK
Contract type: Supplies
Procedure: Competitive dialogue
CPV classification: 48100000
Estimated value: 1433994.44 GBP
Award criteria: The most economic tender

Technical requirements: United Learning is an educational charity that manages independent schools and state sector academies in the UK. The Trust will grow its number of academies at about 5 % per annum over the contract term. To support the Trust’s ‘Shift to the Cloud’ strategy, we seek a supplier to provide a cloud Management Information System (MIS) for our state sector primary, secondary and all-through academies. Some of the Trust’s academies have already implemented a cloud MIS, therefore this procurement will provide a cloud MIS to the remaining academies and new academies as they join the Trust. The MIS will be accessed over the internet and hosted in the cloud, with requisite programme management, support and implementation services also provided.
The Trust’s Central Office is in Peterborough, UK. The Trust's schools are located across the UK, see the United Learning website for locations.
The Trust’s requirement is to provide and implement a software-as-a-service (SaaS) based Management Information System (MIS) in order to deliver the Trust’s ‘Shift to the Cloud’ strategy. The MIS will be accessed over the internet and hosted in the cloud. The product must be capable of supporting the operational,educational management and administrative needs of the Trust’s state sector primary, secondary and all-through academies.
The supplier is also expected to provide a service to the Trust for implementation and support of the MIS that includes programme and project management, migration, configuration support, integration with third-party software and the Trust’s data warehouse, bespoke customisation (if needed), training, after-sales support and documentation (e.g. technical, service, training).
Academies across the Trust currently use numerous MIS boltons and exchange data with a significant number of third-party products. The range of functionality delivered by these other products must be either replaced by MIS functionality or supported through integration. Please note that the Trust will lead a third-party product rationalisation project in tandem with the wider MIS implementation programme.
The Trust operates a data warehouse to support trust-wide reporting. Trust-wide access to school data and data warehouse integration requirements are included in the specification.
The Trust currently supports 75 state sector academies, of which 60 academies require a cloud MIS. Therefore, an estimated programme of 60 academy MIS implementations (including configuration, migration and training) will need to be delivered over a phased 18-month period. In addition, the Trust will continue to grow its number of schools by about 5 % per annum — therefore the supplier will be required to deliver further implementations to the united learning management information system as new schools join the Trust over the term of the contract.
A detailed specification is available that identifies our functional, technical and service requirements to assist suppliers in qualifying the opportunity and to inform proposals. In addition to this, we invite all prospective bidders to attend a Bidders’ Day Webinar on 07 November 2019. Obtain documents and event details via contact details provided within this notice.
Options allowed in the tender included fixed rates for Trust-wide dashboard, SMS services, online payment services, ad-hoc customisation and consultancy.


Winner: Arbor Education Partners Ltd
Award value: 1433994.44
Number of bids: 8