Public procurement notice: Contract Notice
Published: 2016-08-26
Buyer: University of Southampton
Country: UK
Region: Portsmouth
Contract type: Services
Procedure: Restricted procedure
CPV classification: 45259000 | 50000000 | 50312600 | 50324100 | 50324200
Estimated value: 2200000 GBP
Submission deadline: 2016-09-29
Award criteria: The most economic tender

Technical requirements: The University of Southampton has a procurement opportunity for the provision of a ‘Total Facilities Management Service.’ This tender invites you to submit your response for a solution that conforms to the specification contained within the Invitation to Tender documents.
The University is looking to contract for combined facilities support for its Primary Data Centre. The service will include the preventative and reactive maintenance of equipment, and building (fabric and infrastructure) and the provision of cleaning, security, waste services and gardens services.
The successful contractor will take on responsibility for the delivery and management of the following service lines:
— Engineering — the contract includes the requirement for a dedicated on-site engineer with engineering cover arrangements to be in place 365 days a year 24 hours a day;
— Cleaning Services — Cleaning services are to be provided Monday to Friday. In addition, there is a requirement for white-space annual clean and specialist high level plant clean every 6 months;
— Equipment Register — The successful contractor will be required to maintain on-site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure.
The successful contractor will be required to undertake both planned preventative maintenance (including services) and reactive maintenance.
Bidders are advised that, due to the sensitive and highly vulnerable nature of this contract, the successful contractor will be required to adhere to strict SLA requirements. Further details are provided within the Invitation to Tender document set (File 4).
Bidders are advised that the estimated value of this contract in its entirety is 2,2 GBP-3 200 000 GBP (excluding VAT). This value is intended to reflect the initial contract period of 3 years Plus the value of any contract extensions up to a total contract term of 5 years. The estimated contract value for the initial 3 year contract period is 1,2 GBP-1 800 000 GBP.
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security.
No special legal form will be required for bidding purposes but the University will require to contract with a legal entity. In the case of organisations applying as a consortia or joint venture, full details for each member must be provided. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract.
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant's financial standing. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bonds, where bidders financial scoring is classed as ‘Satisfactory — Below Expectations’ (49-30) or Poor (29 or below). Further details are provided within the Invitation to Tender documents (File 2).
Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels:
It is a legal requirement that all companies hold Employer's (Compulsory) Liability of 5 000 000 GBP as a minimum. Please note that this requirement is not applicable to Sole Traders.
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015.

Eligibility requirements: In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant's financial standing. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bonds, where bidders financial scoring is classed as ‘Satisfactory — Below Expectations’ (49-30) or Poor (29 or below). Further details are provided within the Invitation to Tender documents (File 2). Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: 10 000 000 GBP per occurrence; Public and Products Liability: 25 000 000 GBP per occurrence; Professional Indemnity: 10 000 000 GBP per occurrence; All values stated are in GBP. It is a legal requirement that all companies hold Employer's (Compulsory) Liability of 5 000 000 GBP as a minimum. Please note that this requirement is not applicable to Sole Traders. Tenderers will be excluded if they fail to confirm satisfactory insurance levels. In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. As defined in the Invitation to Tender documents (if applicable).
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant's financial standing. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bonds, where bidders financial scoring is classed as ‘Satisfactory — Below Expectations’ (49-30) or Poor (29 or below). Further details are provided within the Invitation to Tender documents (File 2). Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: 10 000 000 GBP per occurrence; Public and Products Liability: 25 000 000 GBP per occurrence; Professional Indemnity: 10 000 000 GBP per occurrence; All values stated are in GBP. It is a legal requirement that all companies hold Employer's (Compulsory) Liability of 5 000 000 GBP as a minimum. Please note that this requirement is not applicable to Sole Traders. Tenderers will be excluded if they fail to confirm satisfactory insurance levels.
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. To support the financial assessment, the University will obtain a financial appraisal report from CreditSafe. This report provides the University with an overall Risk Score, which will be used to assess the applicant's financial standing. The University reserves the right to exclude or request provision of further assurances, such as parent company/bank guarantee or performance bonds, where bidders financial scoring is classed as ‘Satisfactory — Below Expectations’ (49-30) or Poor (29 or below). Further details are provided within the Invitation to Tender documents (File 2).
Organisations are advised that a requirement of this tender is to have in place, or commit to obtain prior to the commencement of the contract, the following minimum insurance levels: Employers (Compulsory) Liability: 10 000 000 GBP per occurrence; Public and Products Liability: 25 000 000 GBP per occurrence; Professional Indemnity: 10 000 000 GBP per occurrence; All values stated are in GBP. It is a legal requirement that all companies hold Employer's (Compulsory) Liability of 5 000 000 GBP as a minimum. Please note that this requirement is not applicable to Sole Traders. Tenderers will be excluded if they fail to confirm satisfactory insurance levels.
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015. As defined in the Invitation to Tender documents (if applicable).
In accordance with Directive 2014/24/EU of the European Parliament and of the Council and the Public Contracts Regulations 2015.
As defined in the Invitation to Tender documents (if applicable).