Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2018-04-21
Buyer: Statens vegvesen Vegdirektoratet
Country: NO
Contract type: Services
CPV classification: 72224000: Project management consultancy services

Technical requirements: Project assistance for implementation of procurement of a future system for maintenance management of the road infrastructure (Asset Management).
In the period 2018-2021, Statens vegvesen [the Norwegian Public Roads Administration] shall establish more comprehensive maintenance management of the road infrastructure with maintenance strategies based on risk analysis, condition based maintenance and continual improvement. The objective of maintenance management is to ensure correct activity, at the correct time and with the correct cost/input. For this to be successful, processes and methods must be developed, ICT based support system must be procured/further developed and it will be necessary to work with the organisation and competence area. The project Maintenance Management shall work with the areas above and implement new processes and methods, procure/further develop and implement a new system for maintenance management of road infrastructure for.
An important goal in the business strategy of the Norwegian Public Roads Administration toward 2030 is to “Develop and take care of the road network in a professional manner”. Operation and maintenance input shall be more optimised. Active risk management shall reduce conditions that result in unwanted events on the roads and activities shall be based on international standards and best practice.
In order to develop the Norwegian Public Roads Administration in line with the objectives of the business strategy, it has been decided that a comprehensive portfolio of business development measures shall be implemented in the period 2018-2021 (2023). The project shall comprise:
The Norwegian Public Roads Administration wants to procure consultancy services to the project, that can contribute both with important competence and implementation capacity. This procurement will not include procurement/purchase of ICT based support tools.
— Competence connected with management, operation and maintenance (MOM) of infrastructure/structures.
— General competence in maintenance cf. i.a. NS-EN 13306 Maintenance. Use of different methods for analysis and planning of maintenance, such as i.a. FMECA, Fault Tree Analysis FTA, Event tree analysis, HAZOP, RBI (Risk Based Inspection) and RCM (Reliability Centred Maintenance).
— General competence connected with needs assessment, specification and procurement of ICT based support tools.
The Norwegian Public Roads Administration consists of the Directorate of Public Roads and five regions. The agency is headed by a Road Director, while each region is headed by a Regional Road Director. The Directorate of Public Roads is the top management level, and is located in Oslo. The five regional roads offices are located in Lillehammer (Eastern Region), in Arendal (Southern Region), in Leikanger (Western Region), in Molde (Central Region) and in Bodø (Northern Region). The regions have roads departments in all counties. The Norwegian Public Roads Administration plans, constructs, operates and maintains national and county roads in Norway. Development, operation and maintenance occurs through contracts with contractors. The Norwegian Public Roads Administration is also responsible for the implementation of drivers licences and inspection of vehicles and road users. In cases that concern European and National Roads, the management line goes from the Ministry of Transport and Communications through the Road Director to the Regional Road Directors. In cases the concern county roads, the management line goes from the county municipalities to the Regional Road Directors. The Norwegian Parliament has undertaken that joint road administration for national and county roads shall cease from 2020. This will mean that the Norwegian Public Roads Administration shall not carry out county assignments for the county municipalities after this.
The national road network in Norway has a combined length of about 10 500 km. This included around 2 500 bridges and 177 tunnels. The roads also have a large scope of draining installations (for example about 29,000 sub-drains/minor culverts) and road equipment (for example about 2 000 km of railings). The scope and complexity of technical installations for i.a. Traffic management and monitoring is steadily increasing. A large portion of the national road network (about 70 %) has relatively low traffic (less than 4 000 vehicles per day). The national road network is characterised by a significant maintenance backlog. The negative trend has reversed during recent years, with parts of the backlog being caught up. In the meantime there is still a large backlog. An ageing road network increases the likelihood of failure of breakdown. This involves reduced reliability and increased likelihood for reduced passibility and higher road user costs. In the work with the National Transport Plan 2018-2029, the costs to remove the backlog of maintenance work on the national road network were assessed to be around 33 000 000 000 NOK kr. at the start of 2018, with a range of uncertainty of 28 000 000 000 NOK — 46 000 000 000 NOK kr.
A supplier conference will be held 22 May at the Norwegian Public Roads Administration’s premises in Trondheim, Abels gate 5.
Send registration to Inger Lise Sagmo at inger.sagmo@vegvesen.no by 8.5.2018. Participants are encouraged to send any questions to Bernt Skram-Fuglset, bernt.skram-fuglset@vegvesen.no
Travel expenses etc. incurred for attending the tender conference are to be covered by the individual supplier.