Public procurement notice: Contract Award Notice
Published: 2025-01-16
Buyer: Ålesund kommune
Country: NO
Region: NO0A3
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34110000: Passenger cars | 34111000: Estate cars and saloon cars | 34144700: Ambulances
Estimated value: 76000000 NOK
Award criteria: price, quality

Technical requirements: The contracting authority would like to use this procurement to enter into a framework agreement with up to 8 tenderers (parallel agreements) per geographical area, provided that there are a sufficient number of qualified tenderers. 

The aim of the contract is to cover the customers ́ continuous need for purchase and leasing of passenger cars and goods vans in accordance with the requirement specification. The procurement concerns zero emission vehicles. Mainly there is a need for small vehicles/compact cars 2WD/4WD, but there will also be procurements of other vehicle categories. The contracting authority therefore needs to enter into agreement with several tenderers, who in total cover several different vehicle categories. 

The contracting authority is free to procure vehicles in accordance with this agreement, either by purchase or by leasing.
The contracting authority for the competition is: Ålesund municipality.

Participants in this procurement are the following, and there will therefore be delivery to these municipalities and companies. 

The procurement cooperation in Sunnmøre (municipality, including municipal companies in each municipality):

Ålesund municipality
Giske municipality
Vestnes Municipality
Sykkylven municipality
Stranda municipality
Fjord municipality
Haram Municipality
Ulstein municipality
Herøy municipality
Sande municipality
Ørsta municipality
Hareid Municipality
Sula municipality
Vanylven municipality

Company:
Attvin AS, including subsidiaries
Ålesundregionens havnevesen
Collecting and bringing services:
Tenderers shall price costs for collecting and bringing services in the price form. 

Tenderers shall choose respectively. "Price form - Nordre" or "Price form - Søre", depending on what sub-contract the tender is submitted for. 

Tenderers shall fill in the attached Price Form in their cost calculations and submit as an annex to the tender in Excel formal. All fields in the attached price form marked with yellow shall be completed. Missing the price fields can cause difficulties in assessing the tender and the tender can then be rejected. 

All prices are in NOK, excluding VAT, including all direct or indirect expenses and duties that could be incurred in connection with the delivery. Order fees and invoice fees are to be seen as expenses. The prices shall include all costs for the customer who is included in this competition. Costs that the tenderer knows will be incurred, but that are not specifically stated in the tender, will be seen as included in the stated costs. 

The price for collecting and bringing services also includes ferry and barrier.

Attention is defined as the number in the price form is theoretical figures and the contracting authority is not bound by the estimates. Furthermore, please note that the prices stated here will be fixed in future mini-competitions and will be a part of the price assessment in mini-competitions where collecting and bringing services shall be used.

Submitted prices for collecting and bringing services cannot be price regulated in the contract period.

Evaluation:

When assessing the price, a hybrid model with break point 1 will be used. The attached template for the evaluation model is attached.

Best solution will be awarded the highest score (10). Other solutions will be awarded a point score relative to the best solution.
It is important for the contracting authority that the tenderer has a robust organisation, with suitable routines for safeguarding the obligations included in this agreement. The contracting authority will therefore evaluate the tenders based on the tenderer ́s description of their routines. Suppliers are particularly encouraged to mention the following points:

What routines the tenderer has for administration of assignments.
What routines the tenderer has for receipt and follow-up of any deviations.
The contracting authority will also emphasise if there are other aspects of the tenderer ́s routines that can add value to the cooperation. This can, for example, be the number of associated workshops, number of employees, certifications etc.

The response shall be maximum 3 A4 pages. The response shall not include a cover page or table of contents. Any pages after page 3 will not be evaluated. Any links (websites etc.) and attached brochures will not be considered in the evaluation.

Evaluation:

This award criteria will be assessed based on the tenderer ́s description of the award criteria. A total procurement assessment of the described system will be carried out during the evaluation.

Best solution will be awarded the highest score (10). Other solutions will be awarded a point score relative to the best solution.
The contracting authority uses the exclusion provisions in PPR § 7-9 fourth paragraph, and has replaced the award criteria in accordance with the second link with climate and environmental requirements in the requirement specification. It is considered clear that this gives a better climate and environmental effect, and this is justified below.

In DFØ ́s guidelines on climate in public procurements, refer to various examples of procurements where it is clear that climate and environmental requirements in the requirement specifications provide better climate and environmental effect than by taking climate and environmental considerations into account in the award criteria. It is stated in chapter 10.2 that the most central climate and environmental measure for the procurement of vehicles is to ensure that the vehicles are emission-free. Thus, it has a greater climate and environmental effect to procure emission-free vehicles than procuring a fossile vehicle, awarding other climate and environmental considerations, such as energy efficient tyres.

The aim of the new environmental regulation is to reduce the procurement ́s total climate footprint or environmental impact. It will have a clearly better climate and environmental effect that the contracting authorities prioritise alterations to emission-free vehicles over other climate and environmental considerations. Since a framework agreement shall be signed for the procurement of emission-free vehicles, the exclusionary provision in the Public Procurement Regulations § 7-9, the fourth paragraph, the first period will apply.


Winner: Arval AS
Number of bids: 300