Public procurement notice: Contract Notice
Published: 2025-11-17
Buyer: Danish Ministry of Defence Acquisition and Logistics Organisation
Country: DK
Region: DK012
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 18000000 | 35000000: Security, fire-fighting, police and defence equipment | 35800000: Individual equipment and supplies
Estimated value: 250000000 DKK
Submission deadline: 2025-12-15
Award criteria: price, quality

Technical requirements: See Article 39(1)(b) of the Defense and Security Directive.
See Article 39(1)(c) of the Defense and Security Directive.
See Article 39(1)(e) of the Defense and Security Directive.
See Article 39(1)(a) of the Defense and Security Directive.
See Article 39(1)(d) of the Defense and Security Directive.

Eligibility requirements: Equity Ratio (Minimum requirement)

The candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years available. The candidate must have a positive equity ratio in each of the last 3 financial years available. If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio will be calculated by dividing the sum of the equities of all participants with the sum of the total assets of all participants (the sum of equities/the sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities (e.g. a parent or sister company or a subcontractor), the equity ratio will be calculated by dividing the sum of the candidate’s and the entity’s/entities’ equity with the sum of the candidate’s and the entity’s/entities’ total assets (the sum of equities/the sum of total assets x 100) in each of the last 3 financial years available.

The request to participate must include the following: 

A statement of the candidate’s equity ratio at the end of the last 3 financial years available. Where groups of entities (e.g. consortiums), including temporary joint ventures, participate jointly in the tender procedure, the information must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or other entities (e.g. a parent or sister company or a subcontractor), the information must also be provided for each such entity or entities.
Technical and professional ability (Criteria used for the selection among the suitable candidates)

The request to participate must include of the most important similar deliveries (references), see section "Object", carried out prior to the deadline for request to participate.

The list must contain a maximum of 10 previous deliveries (references) for each lot the application concerns, irrespective of whether the candidate is one entity, composed of a group of entities (e.g. a consortium), including temporary joint ventures, or relies on the technical and professional capacity of other entities. If the list contains more than 10, DALO will only consider the first 10 deliveries on the list. Deliveries beyond that will not be considered. 

The number of references submitted is not regarded positive in itself, where a few good references may be considered more positive than many less-good references.

The description should contain information on the similarities between the reference and this procurement (See section "Object of this notice), the purpose of the reference, the design procedures of the reference, the geographical location of the production of the reference, measures taken in regads to supply chain risk management, the candidates role in the performance of the reference, the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country-specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). 

When specifying the date for the deliveries, the candidate should state the date of commencement and completion. If this is not possible, for example if the delivery in question was performed on an ongoing basis under a framework agreement, licence agreement, etc., it should be stated in the description of the delivery how the date is specified. 

Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, see section "Object". If the delivery in question is ongoing, it is only the part of the delivery completed at the time of the deadline for submission of request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the delivery has not been completed at the time of the deadline for submission of request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regard to size, value, quantity or volume etc.) of an ongoing delivery (reference) that has been carried out. 

The selection of candidates will be based on an evaluation of which candidates have documented the most relevant previous deliveries in relation to the agreement/procurement described in section "Object". In the evaluation, the nature of the previous deliveries will be taken into account. The evaluation will be based on the list of references submitted by the candidates, see above. Please note that if the information submitted is unclear or unintelligible, this may be regarded negatively 

In the selection process. In the evaluation of the references, DALO will take the following into account, in particular:

1) How similar the products covered by the reference are to the products described in section "Object" of this notice - It is considered especially positive, if the reference covers all product types and services herein,

2) It is considered positive if the reference are tied to military use,

3) It is considered positive, if the reference contains products that have been designed to meet custom needs. The degree and volume of design and customization is regarded as especially positive,

4) It is considered positive if the references include significant share of production located within the European Union and/or a NATO country,

5) It is considered positive, if the references show measures to reduce supply chain risks, 

6) It is considered positive the more central the company's role has been to design and production of the products,

7) It is considered positive, the more recent the reference is, so that more recent deliveries will be deemed more relevant than older deliveries,

8) It is considered positive, if the candidate can submit references with size/quantity/volume and/or value in correspondance with this notice and/or tender documents,

9) It is considered positive, if the reference concerns deliveries to other militaries and/or NATO allies.

“Similar delivery” means a delivery which contains as many identical aspects in regards to the above list of characteristics and section "Object" of this notice.
Quality Management Systems (Minimum requirement)

The candidates are required to have a quality management system in accordance to a ISO 9001 certification or equivalent.

Documentation / description of the candidates management system shall be submittet as part of the prequalification.
Environmental Management System (Minimum requirement)

The candidates are required to have an environmental management system in accordance to a ISO 14001 certification or equivalent.

Documentation / description of the candidates management system shall be submittet as part of the prequalification.
The agreement contains requirements regarding labour clause, CSR requirements and international sanctions, as well as provisions regarding risk assessment and follow-up actions. In connection with the tendering for the agreement, the risk profile is assessed to the following follow-up action (risk level):  A. 

Further information regarding the requirements and follow-up action is available on DALO’s webpage and will be included in the tender documents.
The award criterion is "the most economically advantageous tender". The criteria representing the most economically advantageous tender will be further described in the tender documents.
Quality is evaluated based on tests performed by DALO as further described in the tender documents.
Pursuant to the Danish Consolidation (Act no. 593 of 2 June 2016, as amended) on the Complaints Board for Public Procurement, the following time-limits for filing a complaint apply:    

Complaints regarding a candidate not being prequalified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting entity has sent notification to the candidates involved, see section 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes an account of the reasons for the decision.

In accordance with section 7(2) of the Act on The Complaints Board for Public Procurement, other complaints must be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into an agreement. The deadline is calculated from the day after the day when the notice was published.
2) Thirty calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that an agreement based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision. 
3) Six months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2).

The complainant must inform the contracting entity of the complaint in writing not later than simultaneously with the lodging of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, see section 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal be granted suspensory effect, see section 12(1).

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the Complaints Boards website.
The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence, is entitled to use the Agreement for procurement on the terms and conditions of the Agreement.
DALO intends to enter into a framework agreement regarding military backpacks and pouches. The framework agreement is divided into 2 lots. Tenderers may choose to submit offers regarding either or both lots.

Lot 1:

The Agreement concerns multiple backpacks with different special military functions, hereunder patrol backpacks with different volumes, heavy load carrier backpacks, medical backpacks and spare parts / accessories hereto.

The products are in most cases required to fulfill very specific military requirements, e.g. NIR coating to hide the light signature of the products and special camouflage patterns as further described in the Agreement.

The Agreement shall ensure DALO’s supply of backpacks for a period of 7 years from the commencement of the Agreement. 

The Agreement entails the following obligations which shall be the Supplier’s responsibility to achieve:

1) After signing the agreement, the Supplier shall fulfill a list of pre-conditions as part of an implementation period. The pre-conditions requires the Supplier to submit design documentation of products part of the  Agreement. In addition, the implementation period requires that the Supplier can submit 3 samples of all products included in the tender, for DALO’s quality assurance.

The implementation period is limited to 9 months from the signing of the Agreement, but may be shortened if the pre-conditions can be achieved faster. Failure to fulfill the pre-conditions within 9 months will give DALO the right to terminate the agreement. 

2) Design and production of custom backpacks, tailored to meet special demands that DALO has for the final products,

3) Minor design changes to the offered products, in case equipment with direct relation to the products part of the Agreement changes,

4) Training in the correct use of the products offered,

5) An integration design between the offered backpacks, and DALO’s existing BROKOS belt (Combat MOLLE belt) to allow for weight transfer between the two products.

Lot 2:

DALO intends to enter into a Framework Agreement regarding Pouches for military equipment. 

The Agreement concerns multiple pouches with different special military functions. The pouches are required to tightly fit a wide range of military equipment such as tools, ammunition, medical equipment and weapons or weapon parts. 

The products are in most cases required to fulfill very specific military requirements, e.g. NIR coating to hide the light signature of the products and special camouflage patterns as further described in the Agreement.

The Agreement shall ensure DALO’s supply of pouches for a period of 7 years from the commencement of the Agreement. 

The Agreement entails the following obligations which shall be the Supplier’s responsibility to achieve:

1) After signing the agreement, the Supplier shall fulfill a list of pre-conditions as part of an implementation period. The pre-conditions requires the Supplier to submit design documentation of products part of the  Agreement. In addition, the implementation period requires that the Supplier can submit 3 samples of all products included in the tender, for DALO’s quality assurance.

The implementation period is limited to 9 months from the signing of the Agreement, but may be shortened if the pre-conditions can be achieved faster. Failure to fulfill the pre-conditions within 9 months will give DALO the right to terminate the agreement. 

2) Design and production of custom pouches, tailored to meet special demands that DALO has for the final products,

3) Minor design changes to the offered products, in case equipment with direct relation to the products part of the Agreement changes.

Winner: Mercell Holding ASA