Public procurement notice: Contract Notice
Published: 2023-06-28
Buyer: The Norwegian Armed Forces c/o the Norwegian Defence Logistics Organisation
Country: NO
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 50240000 | 50241000 | 50241100
Estimated value: 370000000 NOK
Submission deadline: 2023-08-31
Award criteria: The most economic tender

Technical requirements: The contracting authority will enter into this agreement on behalf of the Norwegian Armed Forces and the Norwegian Defence Materiel Agency for the maintenance of the Outer Coast Guard Vessels.
The framework agreement will help to strengthen the Defence's operational capabilities and preparedness through increased capacity for maintenance and upgrade services and relevant engineering support by providing the Defence with access to such services during times of peace, crisis, conflict and war.
The contracting authority will enter into framework agreements for the delivery of technical shipping maintenance services, repairs, upgrading, modifications and engineering support.
The framework agreement under this procurement serves as a supplement to the Norwegian Armed Forces' internal capacity within its crews and workshops, as well as existing framework agreements.
See the prequalification documents for a detailed description of the assignment and how to respond to the qualification requirements.
The total estimated scope of the procurement is NOK 320 million excluding VAT for the entire framework agreement period, including all options. The maximum value of the framework agreement is NOK 370 million excluding VAT.
For this framework agreement, the chosen tenderer must sign a security agreement and and be security-cleared
or infrastructure, a security agreement must be signed, and they must be able to be security-cleared up to
Requirement: Tenderers must be registered in a company register, professional register or a trade register in the state where the tenderer is established. If the tenderer is a tenderer group, the requirement must be met by each individual participant in the group.
Foreign companies: - Confirmation that the tenderer is registered in a company register, professional register or trade register in the state where the tenderer is established.
If the tenderer is a tenderer group, the above-mentioned documentation shall be supplied for each individual participant in the group.
security risk for the Norwegian Armed Forces. This requirement applies to the Tenderer and any subcontractors who contribute to a significant fulfilment of deliveries under this framework agreement.
If the tenderer is a tenderer group, the requirement must be met by each individual participant in the group.
Documentation requirement: Tenderers must document their legal organisation in the form of the ownership structure and any group affiliation.
Tenderers must submit a complete company map showing an overview of the ownership structure and group, with legally correct company names, organisation numbers and an indication of the state in which the various companies in the group reside. The company map must include:

Eligibility requirements: REQUIREMENT: Tenderers must have sufficient economic and financial capacity to fulfil the contract, including satisfactory operating profit margin, degree of liquidity and equity. The tenderer must document a minimum revenue of NOK 100 million for each of the last 3 years. If the tenderer is a tenderer group, the contracting authority will evaluate the fulfilment of the requirement for the tenderer group as a whole. Documentation requirement: Tenderers must provide the following documents: 1: A credit assessment from a certified credit appraisal agency based on the most recent known accounting figures. The rating must not be older than 3 months. 2: The tenderer's Annual Financial Statements (including notes with the Board's and Auditor's reports) from the last 3 years.for the tenderer and any parent company. If a tenderer has valid reasons for not being able to provide the documentation requested by the contracting authority, the tenderer can prove his economic and financial position with any other document that the contracting authority deems suitable. The tenderer must substantiate why they are unable to present the documentation required by the Contracting Authority. If the tenderer is a tenderer group, the above-mentioned documentation shall be supplied for each individual participant in the group.
Requirement: Tenderers must have good experience from similar deliveries. Similar deliveries means that the experience must concern an equivalent type of assignment, scope and complexity to those included in this framework agreement; ship maintenance, upgrades, project management, and coordination of separate works and subcontractors. Experience related to technical rig maintenance/modifications can be considered to fulfil the requirement if it is otherwise equivalent in scope and complexity. The supplier must refer to experience from deliveries with an approximate scope of 100 days work in one or more shifts. If the tenderer is a tenderer group, the contracting authority will evaluate the fulfilment of the requirement for the tenderer group as a whole. Documentation requirement: Tenderers must attach an overview of the tenderer's 3 most relevant assignments in the last 3 years (Annex 8). In order to ensure sufficient competition, documentation of deliveries that the tenderer carried out more than 3 years ago can also be taken into consideration. The list must include an indication of: The value of the assignment Date Recipient Certificate from the receiver of the assignment(s), cf. FOSA Section 8-12 (1) c. A short description of the delivery, including whether the supplier delivered on time, cost and performance A description of why the assignment is considered relevant to this framework agreement It is the tenderer's responsibility to confirm relevance through the description. The description of each reference assignment should not exceed 1 A4 page. If the tenderer is a tenderer group, the above-mentioned documentation shall be supplied for each individual participant in the group. REQUIREMENT: Tenderers must have sufficient staffing to fulfil the delivery in the framework agreement. The tenderer must command at minimum: 10 skilled electricians, of which a minimum of 5 must have Norwegian citizenship 20 skilled mechanics, of which a minimum of 5 must have Norwegian citizenship 15 skilled hull and structure workers (including pipes), of which a minimum of 5 must have Norwegian citizenship 20 skilled ISO professionals, of which a minimum of 5 must have Norwegian citizenship 5 engineers in ship technical systems, of which a minimum of 3 must have Norwegian citizenship 3 technical illustrators, of which a minimum of 2 must have Norwegian citizenship 1 security manager with Norwegian citizenship Norwegian language labour management Relevant expertise as required to execute the framework agreement is described in further detail in Annex 6 - Competence requirements If the tenderer is a tenderer group, the contracting authority will evaluate the fulfilment of the requirement for the tenderer group as a whole. Documentation requirement: Tenderers must provide the following documentation: A description of the tenderer's organisation of their own personnel and the personnel that they otherwise command, including the total staff and the competence and citizenship of the personnel. CVs are not to be submitted, but tenderers must provide the names of available personnel, both its own and that of subcontractors, at the time of qualification. The number of personnel available to the tenderer must also be entered in Annex 7 - Form for fulfilment of the qualification requirements. If the tenderer relies on others to fulfil this requirement, the overview must include the name of the subcontractor and the subcontractor must have submitted a declaration of commitment, cf. Annex 2. If the tenderer is a tenderer group, the above-mentioned documentation shall be supplied for each individual participant in the group. REQUIREMENT: Tenderers must have at their disposal docks and infrastructure in Norway that are suitable for the execution of the contract. The requirement is considered fulfilled where the Contracting Authority's requirements in Annex 5 are met, or where the Tenderer substantiates that the requirements in Annex 5 will be met before the first vessel is to be docked. Documentation requirement: Tenderers must prepare a document describing fulfilment of the requirements in Annex 5. Dimensions of the tenderer's dock and infrastructure must also be filled in in Annex 7 - Fulfilment of the qualification requirements. If the tenderer's dock and infrastructure do not fulfil all of the requirements in Annex 5 at the time of delivery of the qualification application, the tenderer must also submit an overview of the deviation and a plan for implementation of the relevant upgrades/modifications. All modifications must be completed before the first vessel is docked. REQUIREMENT: Tenderers must have a management system for quality that is relevant to the scope and deliveries under this Framework Agreement. If the tenderer is a tenderer group, the requirement must be fulfilled by each participant in the group that will perform work under the contract. Documentation requirement: To document that the requirement is fulfilled, the Tenderer must enclose a description of the tenderer's methods for quality assurance. If a tenderer is certified in accordance with ISO 9001 or equivalent standards, it is sufficient to present a copy of a valid certificate to fulfil this requirement. If the tenderer is a tenderer group, the aforementioned documentation must be submitted for each individual participating in the group who will perform work under the contract. It must also be stated what each participant will contribute under the total scope of delivery of the contract and how it will be ensured that the system will be implemented in the company that will be established, cf. point 4.3. REQUIREMENT: Tenderers must have a documented and valid environmental management system with routines and structure that demonstrate how the tenderer ensures that relevant environmental considerations are taken in relation to the services that will be delivered. The system must be linked to the executive unit(s), and must as a minimum include: 1. an environmental policy 2. an overview of any environmental impact (the environmental aspects) by the tenderer 3. proof that the organisation sets environmental requirements for subcontractors 4. a description of the organisation of the environmental work and the distribution of responsibility 5. a description of the company's preparedness for dealing with stand-by situations with a risk of undesirable environmental impacts 6. a description of the resources for establishment, implementation, maintenance and continuous improvement of the environmental management system. If the tenderer is a tenderer group, the requirement must be met by each individual participant in the group. Documentation requirement: A description of the environmental measures that are implemented in the company which shows that the system includes the points above. If a tenderer is certified in accordance with ISO 14001, Eco-lighthouse, EMAS or equivalent standards, it is sufficient to present a copy of a valid certificate. If the tenderer is a tenderer group, the above-mentioned documentation shall be supplied for each individual participant in the group. It must further state how it is ensured that the system is implemented in the company that is to be established, cf. point 4.3.

Award value: 370000000