Public procurement notice: Additional Information
Published: 2020-06-04
Buyer: I-Flair
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 31625100 | 34928220 | 35120000: Surveillance and security systems | 35121000: Security equipment | 35121100
Submission deadline: 2020-07-21
Award criteria: The most economic tender

Technical requirements: I-Flair is a consortium of housing associations in East Renfrewshire, Inverclyde and Renfrewshire. The current members of I- Flair are Barrhead, Bridgewater, Cloch, Ferguslie Park, Linstone, Oak Tree, Paisley and Williamsburgh Housing Associations. Other organisations may join at a later date. I-Flair is procuring a four year property maintenance framework agreement. Award of the framework agreement is currently anticipated by August 2020 and the requirements will primarily be delivered across East Renfrewshire, Inverclyde and Renfrewshire.
The following organisations shall be entitled to utilise the framework agreement, as and when required:
It is envisaged that a maximum of eight economic operators/successful bidders will be appointed to each lot of the framework agreement.
Due to the exceptional circumstances of the current outbreak of Covid-19 at the date of dispatching the contract notice, the tender closing time/date of 12.00 noon BST on Monday 1 June 2020 will be regularly reviewed during the tender period.
It is the intention of i-Flair to hold ‘Meet the Buyer’ and ‘Contractor Workshop’ Events during the tender period. The events will be free of charge and the ‘Meet the Buyer’ shall provide further information through an overview of the framework, i-Flair's aspirations and a summary of the procurement process. The ‘Contractor Workshop’ will provide in-depth information on how to complete the tender documents and submit a bid through the contract notice.
The time, date and venue for the ‘Meet the Buyer’ and ‘Contractor Workshop’ will not be established until the current United Kingdom and Scottish Covid-19 lockdown measures (at date of dispatch) are relaxed and both Events can be safely held. If the Covid-19 lockdown measures continue for an extended period of time, i-Flair may undertake both events remotely through video conferencing or webinars. The time, date and venue of the ‘Meet the Buyer’ and ‘Contractors Workshop’ Events will be advised to Bidders as soon as possible by ‘Additional Information’ through the contract notice.
Once the dates of the ‘Meet the Buyer’ and ‘Contractor Workshop’ are established, i-Flair will extend the tender closing time/date to provide a minimum of fourteen calendar days between the ‘Meet the Buyer’ and ‘Contractor Workshop’ events (whichever event is latest) and the tender closing date. Bidders will also be given a minimum of fourteen days from the release of the ‘Additional Information’ to register for the ‘Meet the Buyer’ and ‘Contractor Workshop’.
Bidders also have the opportunity to ask questions or request further information anonymously during the tender period until fourteen calendar days prior to the tender closing date. I-Flair will consider requests submitted by bidders through the contract notice to extend the tender closing date.