Public procurement notice: Contract Notice
Published: 2016-01-28
Buyer: Øvre Romerike Innkjøpssamarbeid — Ullensaker kommune. Fakturamottak
Country: NO
Region: NORGE
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 72000000 | 72222300: Information technology services | 72514300
Submission deadline: 2016-02-26
Award criteria: The most economic tender

Technical requirements: Digitale Gardermoen IS has decided to change focus from operations. The new focus will be directed at consultancy, customer development, project implementation, management and joint services. This will ensure that DGI fulfils the owner municipalities' intention with the company.
As as result of this strategic choice, Digitale Gardermoen IS has decided to outsource its ICT operations to an external actor.
The intention of this contract is to ensure that the municipalities get standardised, stable, secure and scalable services. These services shall cover both current and future needs. Digitale Gardermoen IS shall realise this through a long term cooperation with an innovative partner. The parties shall together see to both operation and further development.
Tenderers shall have their tax, payroll tax and VAT payments in order. Tax certificates not older than 6 months calculated from the tender deadline. A Tax Certificate is defined as:
— Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/person responsible for finance.
— Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established.
Tenderers shall have good conduct and shall meet the relevant ILO conventions. Tenderers shall sign a self-declaration that confirms that the requirements in Annexes A and B are fulfilled.
Tenderers shall have sufficient financial strength to fulfil the contract, and to carry any loss on this and other contracts. This includes solidity, liquidity and financial ability. The tenderer's annual accounts including notes with the Board's and the auditor's reports from the last 2 years.
If the annual accounts for last year have not been completed by the deadline for requesting pre-qualification in this competition, the provisional annual accounts for last year shall also be enclosed.
Tenderers are obliged to provide information on conditions in their finances that can be seen as relevant for the tenderer's financial suitability for this procurement, but which, for temporal reasons, do not appear in the annual accounts, the annual report or the auditor's report, or in the provisional accounts. If the contracting authority discovers that relevant information has been withheld, the tenderer can be rejected from the competition.
The contracting authority reserves the right to obtain supplementary information on the tenderer's financial position, including, but not limited to, credit ratings.
Tenderers shall account for the ownership of the tenderer's company, unless this is apparent in the annual report.
Tenderers can, if they so desire, choose to provide further details on their financial and economic position through information that is more recent that the last submitted accounts, documentation of guarantees, statements from a bank or parent company, or similar.
Tenderers can choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc.
The contracting authority reserves the right to demand a guarantee from another company in the same group or from a bank or financial institution as a prerequisite for qualifying the tenderer. A binding promise that the guarantee will be provided is sufficient for the qualification, whilst the actual guarantee is to be provided before any award of contract.

Eligibility requirements: 6.3 Obligatory requirements. Requirement Documentation Requirement. Tenderers shall have their tax, payroll tax and VAT payments in order. Tax certificates not older than 6 months calculated from the tender deadline. A Tax Certificate is defined as: For Norwegian tenderers: — A tax and VAT certificate issued by the tax collection office. For foreign tenderers: — Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue these certificates, the tenderer should submit a statement which states that all taxes and duties have been paid. The statement shall be approved and signed by the tenderer's Financial Director/person responsible for finance. 6.4 Organisational and legal position. Requirement Documentation Requirement. The tenderer must be a legally established company. Norwegian tenderers: — Company Registration Certificate. Foreign tenderers: — Confirmation that the tenderer is registered in a trade register or company register in accordance with the law in the country where the tenderer is established. 6.5 Self-declaration on conduct and ILO conventions. Requirement Documentation Requirement Tenderers shall have good conduct and shall meet the relevant ILO conventions. Tenderers shall sign a self-declaration that confirms that the requirements in Annexes A and B are fulfilled. 6.6 Economic and financial position requirements Requirement Documentation Requirement Tenderers shall have sufficient financial strength to fulfil the contract, and to carry any loss on this and other contracts. This includes solidity, liquidity and financial ability. The tenderer's annual accounts including notes with the Board's and the auditor's reports from the last 2 years. If the annual accounts for last year have not been completed by the deadline for requesting pre-qualification in this competition, the provisional annual accounts for last year shall also be enclosed. Tenderers are obliged to provide information on conditions in their finances that can be seen as relevant for the tenderer's financial suitability for this procurement, but which, for temporal reasons, do not appear in the annual accounts, the annual report or the auditor's report, or in the provisional accounts. If the contracting authority discovers that relevant information has been withheld, the tenderer can be rejected from the competition. The contracting authority reserves the right to obtain supplementary information on the tenderer's financial position, including, but not limited to, credit ratings. Tenderers shall account for the ownership of the tenderer's company, unless this is apparent in the annual report. Tenderers can, if they so desire, choose to provide further details on their financial and economic position through information that is more recent that the last submitted accounts, documentation of guarantees, statements from a bank or parent company, or similar. Tenderers can choose to rely on other companies' capacity to fulfil the requirement for the tenderer's economic and financial position. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. The contracting authority reserves the right to demand a guarantee from another company in the same group or from a bank or financial institution as a prerequisite for qualifying the tenderer. A binding promise that the guarantee will be provided is sufficient for the qualification, whilst the actual guarantee is to be provided before any award of contract. In order to ease the contracting authority's work with assessing the tenderer's economic qualifications, the contracting authority requests that tenderers fill in key figures from their last 3 annual accounts in the attached Excel template (annex F). The Excel sheet must be returned in editable form. Rows, columns or cells must not be added to or deleted from the Excel sheet. 6.7 Requirement for technical and professional qualifications. Requirement Documentation Requirement. The tenderer's general suitability for the procurement. A short and general description shall be given of the company, including: — An account of the company's business concept and core competencies related to the scope of the delivery. — An overview of the company's history, organisation and ownership, as well as a description of the business today. — An account of to what degree the procurement coincides with the tenderer's business areas. The tenderer must have adequate implementation ability. A delivery model will be particularly emphasised here. Tenderers shall give a description of: — How the tenderer is organised for the implementation of this contract (delivery model). — The resources that the tenderer can use for implementing the contract. — The company's process and routines for how knowledge and insight gained on the contracting authority's needs during the tender phase will be taken care of and applied in the delivery phase. The tenderer may choose to rely on other companies' capacity to meet the technical and specialist qualification requirement. The tenderer must, in such an event, document the resources of the companies on which he will rely and prove that he will have the requisite resources from these companies at his disposal during the contract period, for example by presenting a commitment statement, guarantee, co-operation agreement or similar. This applies regardless of the legal nature of the connection between the companies, i.e. that the supporting companies can either be the tenderer's parent company, another company in the same group, a co-operation partner etc. Sub-suppliers who will be used for the prequalification cannot be replaced at a later date with others in the tenderer's tender, unless this is advantageous for the contracting authority and the contracting authority approves it in advance. The tenderer shall have good experience from equivalent assignments. Emphasis will be put on the tenderer having: — Solid experience with the role of service integrator. — Established IT operational services as a standard service offer. — Experience with providing outsourced services in a multi-sourcing set-up and having the relevant tools for this. — Implemented a system for IT security. — Experience with and a methodology that ensures innovation, continual improvement of the services and making them more efficient. — Experience with entity changes. — Experience with deliveries to customers who are comparable to the contracting authority in terms of size, complexity and challenges. Certificates from similar deliveries during the last 5 years. The certificates should be signed or confirmed in writing by the Contracting Authority for the different deliveries, and as a minimum shall include: — Brief description of the delivery. — Time of execution — Scope of delivery in monetary amount. — Name, and telephone number of the reference person at the Contracting Authority. If it is not possible to acquire signed or verified attestations, the tenderer shall provide a list of all relevant assignments with descriptions according to the above points. The Contracting Authority must have the possibility to contact the contact persons who are listed. Tenderers can, by their own choice, supplement the above with separate accounts. Tenderers are, in such cases, encouraged to be pointed and brief. Tenderers shall have implemented a professionally certified system for quality assurance and quality management. A concise description of the overall quality assurance system that the service provider will use for this contract. Tenderers shall enclose a copy of a valid ISO-27001 certificate (2005, 2013 or more recent), or documentation that the requirement is fulfilled with similar certification issued by an internationally recognised certification authority. Tenderers shall, as a part of standard IT services offer ‘IT factory’ services (for example IaaS, Paas, SaaS). A short and general description shall be given of the tenderer's service offer within Paas, IaaS or similar. Tenderers shall have established routines and processes for handling and correcting wrong deliveries and unexpected and unwanted events. An account shall be provided of unwanted situations that occurred in one or more equivalent deliveries and how the situation was dealt with by the tenderer. The account can be anonymous, however it will strengthen your application if it can be documented by a signed certificate from the customer.