Public procurement notice: Contract Award Notice
Published: 2025-09-15
Buyer: Bergen kommune - Etat for bygg og eiendom
Country: NO
Region: NO0A2
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48200000 | 48219000 | 48219300 | 48220000
Estimated value: 1957600 NOK
Submission deadline: 2028-09-14
Award criteria: price, quality

Technical requirements: The contract is for a trade system for cleaning as a management tool for Bergen municipality at the Department for the Building and Property Cleaning Department. The system shall be provided as a service over the internet ("as a service" deliveries), and comprises establishment, including training, configuration, conversion, adaptation and any integrations, and operation/management as well as user support.  The cleaners shall use tablets as tools in daily operation, and a trade system is sought that supports the work these do at each location. It shall be possible to enter building drawings for each location, and it must be possible for the cleaner's manager to communicate and possibly prioritise assignments that the cleaner shall perform. The requirements and needs of the service are in the annexes.
Bergen municipality would like to collect the cleaning services in the municipality in a specialist department. The professional environment and competence shall be further developed. Bergen municipality shall revise the cleaning standard and frequency and introduce NS Insta800. Bergen municipality is looking for a trade system that supports the trade department ́s need for better management of the cleaning service.
Lowest total price.

The column "number" in the price and product form is an estimate for six years for use in the evaluation of the tenders and is not binding for the Contracting Authority.

Documentation requirement: Price in NOK excluding VAT is to be filled in under the tab "Products" in Mercell.

The service described in the annexes, as well as start-up costs, training, support and standard upgrades shall be included in the given prices.
The tenderer ́s response to the evaluation requirements (requirement in category B) in Annex 2 will form the basis for the evaluation of this award criteria.

All evaluation requirements will be answered in Annex 2, with the exception of some requirements when the tenderer is asked to attach their own annexes.
The tenderer ́s routines and guidelines for reducing climate and environmental impact will be evaluated in this award criteria. The procedures and guidelines should be implemented at the time of submission of the tender, with a measurable/documentable result for reduced climate or environmental impact.
 
The contracting authority will emphasise that the tenderer (or relevant sub-suppliers) achieves positive environmental/climate effect through routines for:
 
1. Reduction of the tool's climate and environmental footprint, which includes:

Measures that contribute to less data transfer from the tool and any other measures that reduce the energy consumption at the customer.
Other features of the tool that reduce the tool's climate and environmental impact
 2. Energy management of the data centre that is used in this delivery. This includes:
The tenderer's use of renewable energy (we do not accept guarantees of origin regarding renewable energy)
Requirements for energy efficiency in the data centre.
Use of environmentally friendly refrigeration systems in the computer centre and any reuse of excess heat.
 3. Procurement or use of environmentally certified equipment that is connected to this delivery, reuse and disposal of equipment for the data centre.
 
Documentation requirement: Tenderers should reply in a separate annex to the tender that the tenderer creates. The document shall be named "Annex 2 Annex 1 The tenderer ́s response to climate and environmental impact". The response can only be on maximum 4 A4 pages with a minimum font size of 11. The number of pages exceeding 4 A4 pages will not be evaluated by the contracting authority, except for any certificates, which are added. Any hyperlinks and/or references to other annexes in this document will not be evaluated by the Contracting Authority.


Winner: LAFT Software AS
Award value: 195760
Number of bids: 2