Public procurement notice: Contract Notice
Published: 2016-08-19
Buyer: Lothian Health Board (hereafter referred to as the ‘Authority’)
Country: UK
Region: SCOTLAND
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33169500 | 33197000
Estimated value: 250000 GBP
Submission deadline: 2016-09-28
Award criteria: The most economic tender

Technical requirements: NHS Lothian require to purchase a Tracking and Traceability System for HSDU, all endoscopy decontamination units and all dental/podiatry decontamination units for the decontamination of re-usable invasive/non-invasive medical devices.
An option for a Production Management module for HDSU to be incorporated into the Tracking and Traceability system is included in the additional Lot 2.
This requirement is for an electronic tracking and traceability system for decontamination which can be implemented across all the below units on a phased basis in line with clinical prioritisation and availability of funding.
NHS Lothian requires to sterilise and decontaminate approximately 117 375 theatre trays, 59 384 packs, 124 350 supplementary packs, for surgical provision in 24 theatres at RIE, 9 theatres at Western General Hospital, 9 theatres at St John's Hospital, 5 theatre at Royal Hospital for Sick Children, 2 theatres at Roodlands, 41 490 Anaesthetic instruments, and around 200 000 dental instruments annually. It also has around 250 endoscopes which are used to carry out around 55 000 endoscopy procedures each year (each scope being used approximately 220 times per year). Instruments are processed in the Hospital Sterilisation and Decontamination Unit (central sterile services unit) at Royal Infirmary of Edinburgh, Endoscopy Decontamination Units at St John's Hospital, Royal Infirmary of Edinburgh, Western General Hospital, Leith CTC and Roodlands Hospital; with dental instruments being processed at local decontamination units (LDUs) at Bonnyrigg Dental Centre, Musselburgh Primary Care Centre, St John's Hospital and the Western General Hospital.
The successful Contractor will be required to enter into a formal contract with the Authority in the form of and on the terms of the Contract included within the Invitation to Tender.
This requirement is for an electronic tracking and traceability system for decontamination which can be implemented across all the below units on a phased basis in line with clinical prioritisation and availability of funding, with the addition of a Production Management module for HSDU.
NHS Lothian requires to sterilise and decontaminate approximately 117 375 theatre trays, 59 384 packs, 124 350 supplementary packs, for surgical provision in 24 theatres at RIE, 9 theatres at Western General Hospital, 9 theatres at St John's Hospital, 5 theatre at Royal Hospital for Sick Children, 2 theatres at Roodlands, 41 490 Anaesthetic instruments, and around 200 000 dental instruments annually. It also has around 250 endoscopes which are used to carry out around 55,000 endoscopy procedures each year (each scope being used approximately 220 times per year). Instruments are processed in the Hospital Sterilisation and Decontamination Unit (central sterile services unit) at Royal Infirmary of Edinburgh, Endoscopy Decontamination Units at St John's Hospital, Royal Infirmary of Edinburgh, Western General Hospital, Leith CTC and Roodlands Hospital; with dental instruments being processed at local decontamination units (LDUs) at Bonnyrigg Dental Centre, Musselburgh Primary Care Centre, St John's Hospital and the Western General Hospital.
The successful Contractor will be required to enter into a formal contract with the Authority in the form of and on the terms of the Contract included within the Invitation to Tender.
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 500 000 GBP for the last 3 years.
4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.


Award value: 250000