Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-03-02
Buyer: Danish Defence Acquisition and Logistics Organization
Country: DK
Contract type: Supplies
CPV classification: 35120000: Surveillance and security systems | 35400000: Military vehicles and associated parts | 35710000: Command and control systems | 35720000: Intelligence and surveillance systems

Technical requirements: The Danish Defence Acquisition and Logistics Organization (hereinafter referred to as DALO) plans to invite tenders for a Framework Agreement regarding acquisition of a laser warning system for army vehicles, and is therefore looking for information on how to structure a possible future tender. The purpose of this request for information (RFI) is to understand how the best possible tender can be arranged both for DALO and the suppliers according to the EC regulation. It should be stressed that this notice is not a call for tenders and participation in the discussions will not be required for later pre-qualification.
DALO wishes to enter a framework agreement with 1 supplier, which can deliver a laser warning system for tactical vehicles. By a laser warning system, DALO understands a system which is mounted on a vehicle and will be able to warn the crew when an active laser is directed at the vehicle. The laser warning system should detect if an active laser is pointing at the vehicle and be able to determine from which direction the laser is pointing. A horizontal and preferably also vertical angle relative to the vehicle is desired. It should also be possible to determine what kind of laser is pointing.
As part of the preparation DALO would like to invite potential contractors to discussions (technical dialogue, cf. preamble 49 to the defense and security sector directive) regarding the Framework Agreement for the purpose of gathering information to be used for the preparation of tender documents. It should be noted, that DALO plans to tender under the auspices of the defence and security sector directive.
The discussions are currently expected to take place in the period from the date of dispatch of this notice until April 2016. DALO is conducting the discussions/market survey via Mercell Sourcing Services (http://permalink.mercell.com/56888499.aspx), however, based on the information obtained from the RFI, DALO may decide to host meetings with participants cf. see section VI.2).
For instructions regarding access to documents and practicalities in relation to the technical dialogue / market survey, please see section VI.2).
The purchaser is using Mercell Sourcing Services for this tender. To notify your interest and get access to any documents, you must copy and paste the following link into the address-part on your browser. (http://permalink.mercell.com/56888499.aspx).
If you are not a licensee of Mercell Denmark A/S, fill out a registration of your company. This registration is required for your continued participation and is free of charge. After sending the registration you have free access to all documents. You will receive access codes to www.mercell.dk during normal working hours and can then access the documents.
The potential contractors are expected to be operators with experience in laser warning systems for army vehicles.
For the discussions DALO has prepared a Request for Information questionnaire where the potential contractors are asked to give their opinion on commercial and technical matters. DALO would like to strongly encourage the potential contractors to obtain the questionnaire via Mercell Sourcing Services, see also Annex A.l, and return it in filled out form — preferably in English and no later than the 6.4.2016.
This prior information notice is to inform interested contractors of the possibility to participate in the above-mentioned discussions.
Potential contractors are kindly made aware, that aside from the Request for Information mentioned above, no further information regarding the tender material, documents, conditions or the tender procedure is available prior to the publication of the contract notice.
DALO may arrange subsequent technical dialogue meetings with participants in order to gain further insight into the information obtained from the RFI questionnaire. We will therefore kindly ask you to submit a written confirmation no later than the 8.3.2016 if you wish to participate in such a meeting. The confirmation shall be submitted through the communication ‘tab’ in Mercell. DALO will hereafter return with further information. Meetings will be held at the premises of DALO, cf. section I.1). Due to a time perspective DALO reserves the right only to invite a limited number of participants.
DALO emphasizes that this notice is not a call for pre-qualification applications, and participation in the discussions will not be required for pre-qualification in the coming call for tenders. It should furthermore be stressed that replies given during the period of discussion will not in any way be part of any later assessment. The purpose of this request for information (RFI) is solely to give DALO wide background knowledge about the possibilities and challenges in the market.