Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-10-23
Buyer: Stavanger kommune
Country: NO
Contract type: Supplies
CPV classification: 48200000 | 48219300 | 48300000 | 48330000 | 48400000

Technical requirements: Stavanger kommune (Stavanger Municipality) will procure a digital tool for mapping of work processes. The tool will also contribute to distribution of process maps in the organisation and visualise the relationship between the different work processes.
The background for us now wanting to investigate which possibles there are to procure such a system, is that we believe it will help us with improvement and the digitalisation work in addition to helping us with an illustrative overview of the different components and processes that make up the operation of the municipality.
When it comes to the method, we are focussing on BPMN (Business Process Mapping and Notation) as a framework and are looking for a system that support this.
The municipality currently uses TQM as a quality system. The system we now want will complement TQM with better functionality for process mapping. It is important for us to get insight into how the process mapping in a system can be integrated with other systems. The municipality prefers API as integration.
We want to begin using a system for process mapping throughout the whole organisation, and it is important to have a system that is user-friendly and modern. This means that we want a system that has inbuilt automation through generation and design of processes and a user-interface that corresponds to current requirements and expectations for appearance, as well as being intuitive to use.
We want a dialogue with potential suppliers of systems for mapping, visualisation and distribution of work processes,in order to find out more about, amongst other things, the following:
— we want to see and ‘feel’ the systems so that we can get an understanding of how intuitive they are
— how can one solve distribution, visualisation and integrations with other systems, and then preferably so that the systems are simpler to manage and further develop moving forward?
— relevant suppliers must have been previously involved in rolling out such tools in large organisations - what can we learn from them in this area?
— how does the system support more comprehensive work with business architecture and mapping of for example, data sets and master data?
— times: 9.00, 10.00, 12.00, 13.00, 14.00, 15.00 both days. The meetings will have a duration of 45 minutes per supplier,
— NB: Suppliers who want to participate in one-t-one meeting must sent written input to the contracting authority within the registration deadline,
— the purpose of the one to one meetings is that the supplier will review and expand their written input. Please note, this is not a sales meeting.
Communication in this process will take place via the communications module in Mercell under this prior information notice. This concerns i.a. Registering for meetings, written input to one-t-one meetings and questions to the contracting authority. Also, follow for updates, for which all registered suppliers will received notification fro Mercell.