Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2020-12-08
Buyer: Ålesund kommune
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 72000000 | 72500000 | 72600000 | 72700000
Estimated value: 36000000 NOK

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The municipalities of Sula, Giske, Fjord and Ålesund want to enter into a contract for public procurement collaboration concerning ICT and digitising. The ICT collaboration has a joint, paramount goal to contribute to the municipalities being among the best at cost-effectively and securely solving assignments related to IT operation, professional development, digitising and innovation. Collaboration would facilitate the residents getting better services across municipal borders. The collaboration will contribute to profit realisation, synergy effect, process improvement and seamless digital services for the residents.
Ålesund municipality has decided to announce a prior information notice in order to inform the market that they believe they have a legal basis for entering into a contract without announcing a contest. The collaborating municipalities believe the contract is covered by the exception from the Public Procurement Regulations PPR § 3-3.
The municipalities of Sula, Giske, Fjord and Ålesund want to enter into a contract for public procurement collaboration concerning ICT and digitising. The collaborating municipalities believe the contract is covered by the exception from the public procurement regulations PPR § 3-3.
The ICT collaboration has a joint, paramount goal to contribute to the municipalities being among the best at cost-effectively and securely solving assignments related to IT operation, professional development, digitising and innovation. Collaboration would facilitate the residents getting better services across municipal borders. The collaboration will contribute to profit realisation, synergy effect, process improvement and seamless digital services for the residents.
The collaboration is only governed by general consideration and is based on the self-cost principle. All of the deliveries in the collaboration will be carried out by the four municipalities and to each other.
The annual value of the contract is anticipated to be NOK 36 million (2020 figure). The cost distribution in 2020 is such that 80 % of the costs will be distributed according to population and 20 % of the costs will be distributed equally between the municipalities.
The collaboration is a joint project where all of the collaborating parties are obligated both to performed and receive assistance by participating in the collaboration, so that the parties over time have a mutual exchange of assistance and through this a real collaboration, as demonstrated below.
All of the collaborating municipalities will participate in a collaboration body that will revise contracts, provide status, set strategic direction for the work and anchor the assignments in the individual municipality's skills.
Furthermore, all of the municipalities will provide one or more relevant specialist resources for an ICT development forum that is a consulting body concerning ICT operation. Furthermore, all of the municipalities must provide specialist competence and resource persons to professional groups for eight different service areas in order to contribute to further development of the professional system.
All of the municipalities deliver/provide ICT managers in each school as well as a person for an Order/Coordinator role for coordination of orders between each municipality and ICT Operation. Furthermore, all municipalities provide an office for ICT operations personnel and equipment for this. The collaboration binds all to make procurements of local ICT infrastructure such as servers, network equipment and user equipment for the contracts entered into in the procurement collaboration.
Ålesund Municipality owns and operates a central data centre and associated infrastructure, as well as ICT technical systems for basic service packages.


Winner: Ålesund kommune
Award value: 36000000