Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-10-22
Buyer: Sykehuspartner Helse Sør RHF
Country: NO
Region: Sør-Østlandet
Contract type: Works
CPV classification: 33169000 | 48180000 | 48330000 | 48430000 | 48814000: Medical information systems

Technical requirements: The South Eastern Regional Health Authority is Norway's largest health region with responsibility for specialist health services for a population of 2.85 million people. The region has approx. 77,000 employees (including temporary staff). The turnover is approx. NOK 77 billion. The main office for the South Eastern Regional Health Authority is in Hamar, as well as an administration office in Skien. See www.helse-sorost.no for further information.
Sykehuspartner was established in October 2013 as a separate unit in the Southern Regional Health Authorioty and from 1 June 2007 as a separate unit in the South Eastern Regional Health Authority. 1 January 2005 Sykehuspartner was established as a separate health company with its main office in Drammen. Sykehuspartner HF currently provides communal services within ICT, HR, Project and Procurements and Logistics to all the health companies in the South Eastern Regional Health Authority and is, with its 1 400 employees, one of Scandinavia's largest entities in this area.
Sykehuspartner HF (the contracting authority) plans to procure a tracking system for disposable material and surgical instruments used at the sterile centres and the surgical departments in one or several of the health companies in the South Eastern Regional Health Authority, including the ideal hospital in the region. The procurement of the tracking system shall, in accordance with the South Eastern Regional Health Authority's aims for new ICT services, be established as a joint system for the health companies as far as possible.
The aim of the procurement of a new tracking system is that it shall improve resource management, quality assurance in the processes and strengthen the infection control programmes at the different health companies. Furthermore, it shall provide opportunities to optimise equipment use, cost management and stores, which the health companies will benefit from. The tracking system shall also contribute to better planning of surgical equipment that shall be used during operations, which will reduce the risk of a lack of deliveries from the sterile centre having operational consequences for the surgery. We would therefore like to procure a tracking system that can be used in the entire process from the theatre to washing and sterilising, which, amongst other things, can contribute to fulfilling the authorities' requirements for being able to identify infection sources in the operation loop.
Sykehuspartner HF would like to make contact with tenderers who can be interested in offering a tracking system and is, thus, planning a supplier conference Tuesday 2 November in Sykehuspartner's premises in Hoffsveien 1d, in Skøyen in Oslo. Tenderers who would like to participate are asked to register for this by 28.10.2016 via Mercell. More detailed information on the supplier conference will be sent out at a later date via Mercell.
The aim of the supplier conference is to inform suppliers of the health companies' need, get input as to how the need can be met and to discuss concrete challenges with the supplier market. The supplier conference will start with a joint meeting, in which the procurement plans and health companies' need will be gone through, and then followed by ‘one-to-one meetings’ with each supplier. Sykehuspartner HF would like feedback from suppliers in the ‘one-to-one meetings’ on the presented plan and any draft of the procurement documentation. A draft of the procurement documentation will be made available via Mercell when Sykehuspartner HF has prepared it.
Sykehuspartner HF will assess whether there is a need for suppliers to send written feedback on the procurement documentation after the supplier conference, this can be particularly relevant as regards the description of the procurement's extent, progress plan, price model, functional and technical requirements etc. The presentation from the joint meeting and anonymised minutes from the ‘one-to-one meetings’ will also be made available via Mercell.
Information about the notice will be in the Mercell tender portal and in the DOFFIN database, see www.doffin.no.
Questions about downloading/uploading or other conditions about the notice are asked via Mercell. Contact: Mercell support +47 21 01 88 60 e-mail: support@mercell.com Web: www.mercell.no
Questions about this notice shall be sent in writing via email in the communication module in the Mercell portal, via the link in Doffin.