Public procurement notice: Contract Notice
Published: 2022-03-11
Buyer: Norsk Helsenett SF
Country: NO
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 48450000 | 48700000 | 72220000: Systems and technical consultancy services | 72230000: Custom software development services
Estimated value: 6500000 NOK
Submission deadline: 2022-04-08
Award criteria: The most economic tender

Technical requirements: Norsk helsenett SF [the Norwegian Health Network] would like to procure a tool to support HR processes in the organisation.
Norsk helsenett SF [the Norwegian Health Network] is a growing organisation and needs to increase the efficiency and digitize our HR processes. The Division HR, with 14 employees, is providing high quality services. By improving the system support, the Division will be able to further develop our deliveries and become a better strategic partner for the management of Norsk helsenett SF [the Norwegian Health Network].
The Norwegian Health Network's goal is to procure and implement a digital HR system that can help the automatization of manual work processes, minimize sources of error, reduce costs for development, operation, updates, and integrations between individual systems. An HR system will be a long term investment that must see to future requirements regarding quality and efficient systems.
The Norwegian Health Network sees a clear need to enter into a close dialogue with the suppliers in the market
Provided that the agreement is valid for 3 (three) years from the date of delivery, the agreement will be renewed automatically for 1 (one) year at a time unless it is terminated by the Contracting Authority with 3 (three) months’ notice prior to the renewal date. The tenderer has the option to terminate the contract 12 (twelve) months prior to the notification of contract renewal.
The competitive tender procedure will take place as a competitive dialogue. Among the qualified suppliers, based on the selection criteria stated in the qualification documentation, minimum three selected suppliers are invited to participate in
the dialogue.  The dialogue is carried out over several phases with the opportunity to obtain preliminary tenders. The contracting authority reserves the right to reduce the number of solution proposals to be discussed. Target and request for a minimum of 2 suppliers to submit the most recent and final tenders.
The contracting authority reserves the right to make additional procurements of modules int he offered system. This also applies to modules that have new functionality in the contract period and will be seen as a natural further development of the functionality in the system.
Qualification requirement K1: Tenderers must be a legally registered company. Documentation Requirement: Company registration certificate or equivalent documentation showing that the tenderer is registered in a register of business enterprises, a professional register or a trade register in their country.
Qualification requirement K2  Tenderers must have adequate economic and financial capacity to fulfil their obligations under the contract.
The economic and financial standing must be documented by the following information for the legal applicant: a. The last approved annual accounts with the annual report and the auditor´s report. The preliminary accounting figures for 2020 are requested, and any recent relevant information must be presented. b. Solidity assessment from a company with a licence to run a credit information company. The rating must not be older than 3 months from the deadline for receipt of tenders. It must be based on the last approved accounting figures and ought to report on the credit worthiness and degree of bankruptcy risk (bankruptcy prediction). c. If a legal applicant relies on another company´s capacity to fulfil the requirement for economic and financial standing, this company must submit documentation in accordance with points a and b above, in addition to a signed commitment statement, (Cf. Part III Annex 2 Commitment Statement Template (for any use of sub-providers), where it explicitly states that the tenderer has joint and several liability to guarantee fulfilment of the contract.
Qualification requirement K3 - Tenderers must have sufficient capacity and competence for the delivery and further development of the system as a cloud based service.
Qualification requirements K4 - The tenderer must have good experience from assignments that are relevant in relation to the purpose and scope requested in Chapter 2, as well as the description of needs in the tender documents.
Qualification requirement K5 - Tenderers must have established satisfactory systems for information security. The personal protection decree (GDPR) must be implemented as part of the management system.
Qualification requirement K6 - Tenderers must have established satisfactory quality assurance systems.

Eligibility requirements: Qualification requirement K1: Tenderers must be a legally registered company. Documentation Requirement: Company registration certificate or equivalent documentation showing that the tenderer is registered in a register of business enterprises, a professional register or a trade register in their country.

Award value: 6500000