Public procurement notice: Contract Award Notice
Published: 2020-12-22
Buyer: Benelux Organisation for Intellectual Property (BOIP)
Country: NL
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 72000000 | 72200000 | 72500000
Estimated value: 8139342 EUR
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The Benelux Organisation for Intellectual Property (‘BOIP’) is an international organisation which is responsible for the execution of the Benelux Convention for Intellectual Property (trademarks and designs) and the promotion of protection of trademarks and designs in the Benelux countries. BOIP is the owner of the Benelux Patent Platform (‘BPP’) which is put at the disposal of the National Offices of Belgium, the Netherlands and Luxembourg to allow them to manage the patent related processes in their respective countries applying their national legislations. Each Office has a tailored BPP instance which offers them a fully integrated solution.
In February 2019 BOIP issued a prior information notice and an accompanying request for information to seek the views of suppliers on the future of the BPP services. This was published in OJ S: 2019/S 038–085637. These services are described in the sections below.
The current platform has generated a lot of benefits for the National Offices. The integrated platform has provided the National Offices with economies of scale; consistent service to external users and an ability to learn from each other’s developments and issues. A recent user consultation has shown that both the external and internal users are highly satisfied with the BPP functionality and the services provided. This has provided a direction for the future of the platform.
The vision of BOIP is a platform evolution in the future that makes improvements where necessary to functionality but also takes advantage of new technologies; such as cloud hosting; if appropriate, where impact to users is limited but could create large improvements to the platform and its services.
Through this procurement process BOIP is seeking to select an economic operator who will be responsible for support and maintenance services for the BPP, further evolution of the BPP and hosting infrastructure for the BPP. This is likely to include services as:
— a managed service for the current and future versions of BPP to continue the maintenance, support and service management of the BPP platform in its transitioned state and for the duration of the future contract;
— an evolution of the current BPP with amendments/adaptations to the applications that constitute the BPP to ensure a fully durable, supportable and sustainable platform for the duration of the contract;
— hosting infrastructure for the BPP including updates to the hosting requirements to create a resilient and cost-effective managed infrastructure services model.
It is anticipated that a maximum of five (5) and minimum of three (3) suitable candidates will receive the Invitation to Tender (ITT) following the assessment of the responses to the selection questionnaire (SQ).
Evolution and Maintenance of the Benelux Patent Platform, Both bidders from EU Countries but not from the Netherlands and have Introduced their Bid Electronically
Both bidders from EU countries but not from the Netherlands; Both have introduced their bid electronically.


Winner: European Dynamics SA
Award value: 8139342
Number of bids: 2