Public procurement notice: Contract Notice
Published: 2018-05-31
Buyer: Ministry of information society and administration
Country: MK
Contract type: Services
Procedure: Open procedure
CPV classification: 72416000: Application service providers
Estimated value:  MKD
Submission deadline: 2018-07-09
Award criteria: Lowest price

Technical requirements: Procurement of Cloud Services Platform for hosting the systems of the Ministry of Information Society and Administration.
The subject of this procurement are services for renting an integrated Cloud platform that will fully meet the required data center functions, installation and configuration services for virtual resources, as well as additional backup services, backup location, network security and other services.
As part of the offer, the economic operator has an obligation to provide bid guarantee (guarantee for participation) in amount of at least 3 % of the total bid value excluding VAT.
The guarantee is in form of a bank guarantee. For the contracting authority all banks are acceptable.
The guarantee shall be submitted in its original form even in the procedures conducted electronically. Scanned/Copies will not be accepted / Guarantee may be submitted in paper form as specified in the point 2.1.2 before the deadline for submission of the bids or at the public opening by authorized representatives of the bidders. If the guarantee is available in its original electronic form/E-guarantee, it should be attached on ESPP with the offer and accompanying documentation. The guarantee must be valid for at least 14 days after the expiry date of the offer. Any offer that does not contain bid guarantee, or it contains bid guarantee which is not in accordance with the conditions specified in the tender documentation, will be rejected from the Contracting Authority as unacceptable.
The bid guarantee of unsuccessful economic operators will be returned within 7 days after signing of the contract with the most suitable economic operator.
The bid guarantee can be charged if the tendered withdraws his offer before the expiry of its validity, does not accept the corrections of arithmetic errors by the commission, does not sign the contract for public procurement in accordance with conditions of tender documentation and does not provide guarantee about quality execution of the contract.
About the publication of a negative reference, the contracting authority will decide with a decision for selection or cancellation of the procedure and the same will be announced within 3 (three) working days counted from the date of the final decision on selection or cancellation of the procedure.
The Contracting authority shall make payments for the used services quarterly in accordance with performed calculations per unit monthly prices only for used services and on the grounds of a submitted quarterly report and within 30 days from the date of receipt of the invoice in the archive of the Contracting Authority.
The payment method is obligatory. Any bid that contains a payment method different from that determined in this item shall be considered unacceptable and as such will be rejected by the public procurement commission.
A group of tenderers has also right to submit an offer without obligation for joining in appropriate legal form. The Contracting Authority will not require the group of tenderers to join in any specific legal form if it is selected as the winner of the procurement.
An integral part of this bid shall be an agreement for submitting joint tender with which the members in the group of economic operators oblige to each other and to contracting authority to execute the public procurement contract. In this contract the following information shall be included: member of the group who shall be leader of the group, i.e. the member who will submit the offer and will represent the group, the member of the group who will sign the public procurement contract on the behalf of all members, member of the group who will provide the guarantee for participation in form of a bank guarantee on behalf of all members of the group of economic operators, member of the group who shall issue the invoice and a bank account on which payments shall be made, brief description of the responsibilities of each member of the group of economic operators for contract execution, and additional article in the contract where shall be stated that the members of the group of economic operators are jointly and severally liable to the contracting authority for the obligations and responsibilities undertaken with the offer.
All members of the group of bidders are individually and severally liable to the Contracting Authority for execution of their commitments. The Contracting Authority shall communicate with the representative of the group.
— Declaration by the economic operator that in the last 5 years there is no enforceable judgment against them due to participation in a criminal organization, corruption, fraud or money laundering,
— Confirmation that the economic operators are not a subject of bankruptcy proceedings issued by competent authority,

Eligibility requirements: To prove their personal situation, the economic operator shall submit the following documents: — Declaration by the economic operator that in the last 5 years there is no enforceable judgment against them due to participation in a criminal organization, corruption, fraud or money laundering, — Confirmation that the economic operators are not a subject of bankruptcy proceedings issued by competent authority, — Confirmation that the economic operators are not a subject of liquidation proceedings issued by competent authority, — Confirmation for paid taxes, contributions and other public duties issued by competent authority in the country where the economic operator is registered, — Confirmation from the Register of penalties for criminal acts committed by legal entities stating that no minor penalty — ban on participation in public call procedures, awarding public procurement contracts and contracts on public-private partnership has been imposed, — Confirmation from the Register of penalties for criminal acts committed by legal persons stating that no minor penalty — temporary or permanent ban on the performance of particular action has been imposed, — Confirmation that has not been imposed no misdemeanor sanction — ban on performance of profession, activity or responsibility, i.e. temporary ban for performance of specific activity. The statement of line 1 shall be prepared in electronic form and electronically signed by the electronic operator and does not need to be certified by a competent authority. Documents cannot be older than 6 (six) months considered from the deadline for submission of the bids. If the country, where the economic operator is registered, does not issue the documents, or if it does not encompass all aforementioned case, the economic operator can submit statement verified at competent authority. 2.5) Technical or professional capacity In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 5 (five) ongoing or implemented agreements for renting Cloud platform in the Data Center of the Bidder located at the territory of the Republic of Macedonia, where minimum 1 (one) agreement for renting with value no less than 5.000.000 denars, thereat in case the referent list includes current agreements, the same should be executed in a time period of minimum one year. 2) To have a Data Center at place in accordance with the requirements of the technical specification under item 5 – information security and data protection. 3) To have professional ICT full-time or hired staff at all time of at least 2 (two) persons holding appropriate certificates for the virtualization program offered for renting. 4) To have full-time or hired staff of at least one person in charge of IT security holding at least one internationally recognized certificate for IT security: CISA, CISM or CRISC. 5) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 6) The Bidder is obliged to keep the stored data associated with the Cloud platform of the Contracting authority at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) To have an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) To have an active Microsoft SPLA provider agreement for Microsoft products licensing, for the entire duration of the Agreement for renting a Cloud. 9) To specify the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.6) Quality system standards 2.6.1) In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 20000-1 IT Service Management System, — ISO 22301 Business Continuity Management System, — ISO 27001 Information Security Management System. 2.5.2) The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements, stating the time of execution and value of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) Deliver a statement for having a Data Center at place in accordance with the requirements of the technical specification under item 5 – Information security and data protection. 3) In the event that the Bidder has full-time experts holding the required certificates, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the experts he intends to hire, along with their written consent, Statements from the experts with their written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate according to the offered virtualization platform and CV with a brief professional biography; 4) In the event that the Bidder has full-time experts holding the required certificate, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the expert he intends to hire, along with their written consent, Statements from the experts with his written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate and CV with a brief professional biography; 5) Statement that in case the Bidder is chosen as Provider or the Procurement, the Bidder will have professional staff at place for the entire duration of the Agreement, with the listed professional qualifications. 6) Statement that the stored data associated with the Cloud platform of the Contracting authority will be kept at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) Deliver a statement for holding an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) Deliver a copy of the concluded Microsoft SPLA Agreement or a statement for having an active Microsoft SPLA agreement, as well as a statement that he will have an appropriate active Microsoft SPLA Agreement for the entire duration of the Agreement 9) Deliver a statement concerning the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor 2.5.3) All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they don’t need to be certified by a competent authority. 2.6.2) The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards.
2.5) Technical or professional capacity In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 5 (five) ongoing or implemented agreements for renting Cloud platform in the Data Center of the Bidder located at the territory of the Republic of Macedonia, where minimum 1 (one) agreement for renting with value no less than 5.000.000 denars, thereat in case the referent list includes current agreements, the same should be executed in a time period of minimum one year. 2) To have a Data Center at place in accordance with the requirements of the technical specification under item 5 – information security and data protection. 3) To have professional ICT full-time or hired staff at all time of at least 2 (two) persons holding appropriate certificates for the virtualization program offered for renting. 4) To have full-time or hired staff of at least one person in charge of IT security holding at least one internationally recognized certificate for IT security: CISA, CISM or CRISC. 5) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 6) The Bidder is obliged to keep the stored data associated with the Cloud platform of the Contracting authority at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) To have an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) To have an active Microsoft SPLA provider agreement for Microsoft products licensing, for the entire duration of the Agreement for renting a Cloud. 9) To specify the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.6) Quality system standards 2.6.1) In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 20000-1 IT Service Management System, — ISO 22301 Business Continuity Management System, — ISO 27001 Information Security Management System. 2.5.2) The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements, stating the time of execution and value of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) Deliver a statement for having a Data Center at place in accordance with the requirements of the technical specification under item 5 – Information security and data protection. 3) In the event that the Bidder has full-time experts holding the required certificates, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the experts he intends to hire, along with their written consent, Statements from the experts with their written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate according to the offered virtualization platform and CV with a brief professional biography; 4) In the event that the Bidder has full-time experts holding the required certificate, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the expert he intends to hire, along with their written consent, Statements from the experts with his written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate and CV with a brief professional biography; 5) Statement that in case the Bidder is chosen as Provider or the Procurement, the Bidder will have professional staff at place for the entire duration of the Agreement, with the listed professional qualifications. 6) Statement that the stored data associated with the Cloud platform of the Contracting authority will be kept at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) Deliver a statement for holding an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) Deliver a copy of the concluded Microsoft SPLA Agreement or a statement for having an active Microsoft SPLA agreement, as well as a statement that he will have an appropriate active Microsoft SPLA Agreement for the entire duration of the Agreement 9) Deliver a statement concerning the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor 2.5.3) All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they don’t need to be certified by a competent authority. 2.6.2) The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards.
2.5) Technical or professional capacity In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 5 (five) ongoing or implemented agreements for renting Cloud platform in the Data Center of the Bidder located at the territory of the Republic of Macedonia, where minimum 1 (one) agreement for renting with value no less than 5.000.000 denars, thereat in case the referent list includes current agreements, the same should be executed in a time period of minimum one year. 2) To have a Data Center at place in accordance with the requirements of the technical specification under item 5 – information security and data protection. 3) To have professional ICT full-time or hired staff at all time of at least 2 (two) persons holding appropriate certificates for the virtualization program offered for renting. 4) To have full-time or hired staff of at least one person in charge of IT security holding at least one internationally recognized certificate for IT security: CISA, CISM or CRISC. 5) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 6) The Bidder is obliged to keep the stored data associated with the Cloud platform of the Contracting authority at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) To have an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) To have an active Microsoft SPLA provider agreement for Microsoft products licensing, for the entire duration of the Agreement for renting a Cloud. 9) To specify the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.6) Quality system standards 2.6.1) In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 20000-1 IT Service Management System, — ISO 22301 Business Continuity Management System, — ISO 27001 Information Security Management System.
2.5.2) The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements, stating the time of execution and value of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) Deliver a statement for having a Data Center at place in accordance with the requirements of the technical specification under item 5 – Information security and data protection. 3) In the event that the Bidder has full-time experts holding the required certificates, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the experts he intends to hire, along with their written consent, Statements from the experts with their written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate according to the offered virtualization platform and CV with a brief professional biography; 4) In the event that the Bidder has full-time experts holding the required certificate, the Bidder must submit M1/M2 form as a proof of their hiring, but if he plans to hire experts, the bidder must submit as evidence: Statements by the Bidder listing the expert he intends to hire, along with their written consent, Statements from the experts with his written consent that they agree to be engaged, while for proof of expertise, the Bidder must submit an appropriate valid certificate and CV with a brief professional biography; 5) Statement that in case the Bidder is chosen as Provider or the Procurement, the Bidder will have professional staff at place for the entire duration of the Agreement, with the listed professional qualifications. 6) Statement that the stored data associated with the Cloud platform of the Contracting authority will be kept at the territory of the Republic of Macedonia, for the entire duration of the Agreement. 7) Deliver a statement for holding an active insurance policy for Data Centers insurance, which are specified in the Bid. 8) Deliver a copy of the concluded Microsoft SPLA Agreement or a statement for having an active Microsoft SPLA agreement, as well as a statement that he will have an appropriate active Microsoft SPLA Agreement for the entire duration of the Agreement 9) Deliver a statement concerning the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor 2.5.3) All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they don’t need to be certified by a competent authority. 2.6.2) The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards.