Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2017-08-25
Buyer: Hart District Council
Country: UK
Contract type: Services
CPV classification: 48612000: Database-management system | 48613000

Technical requirements: Hart District Council (HDC) provides a range of local services to the residents of the district and is seeking to consult with the market with regard to a corporate IT solution that will allow it to further improve its delivery of many of these services.
Hart District Council (HDC) provides a range of local services to the residents of the district. The council is running a Market Consultation / engagement event to understand the availability of a corporate IT solution that will allow it to further improve its delivery of many of these services.
The IT solution must provide a number of core functions required across the organisation and its partners including address management, mobile working and customer self-service. It will also need to meet the outcome objectives of teams across the organisation which includes; Planning services, Environmental Health, Licensing, Building Control, Private Sector Housing, Dog Warden and Pest Control. The outcome objectives are detailed further in the specification.
This is not the start of a procurement process. Hart District Council intends to use the Capita Partnership Portal for this Market Consultation exercise. The URL is: https://procurementsolutions.esourcingportal.com/
Organisations interested in participating in the Market Consultation event for Hart DC Regulatory Services Management System should do so by using this system.
A Market consultation event has been arranged for 10:00 on 11.9.2017 to take place at Hart DC offices, in Fleet, Hampshire, GU51 4AE.
Interested organisations are asked to confirm their intention to attend the event. The event will include for a presentation by officers of the Council to be followed by a question and answer session. 1 to 1 sessions with officers of the council, can be arranged after the briefing session has been completed lasting from 30 to 45 minutes each.
Prior to the event organisations are requested to provide written responses to the issues raised in the Market Consultation Briefing document that is available on the Capita Partnership Portal.
You should submit your written responses to the Market Consultation Questionnaire no later than 12:00 (Noon) 7.9.2017, confirming your attendance at the event with details of who will be representing your organisation.
On reviewing the written responses Hart DC reserves the right to ask organisations to clarify their submission.
Suppliers who are unable to provide a written response and/or unable to attend the Market Consultation event will be offered the opportunity to discuss this requirement with the Council via conference call. Conference calls will be arranged on the 8.9.2017 to take place on the afternoon of the 11.9.2017.
Organisations not participating in this exercise will not be disadvantaged should any tendering process be pursued.
It is anticipated that a separate contract notice relating to the supply of the above specified services will be submitted for publication after the Market Consultation exercise has been completed and a decision has been made with regard to the procurement strategy for this service.
All service providers should respond to the contract notice when it is published even if you have participated in the Market Consultation discussions.
Hart DC is a public authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.