Public procurement notice: Contract Notice
Published: 2022-02-15
Buyer: Askøy kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 34100000 | 34110000: Passenger cars | 34136000 | 50100000 | 50111000: Fleet management and maintenance services
Submission deadline: 2022-03-14
Award criteria: The most economic tender

Technical requirements: Askøy Municipality´s framework agreement for vehicle administration services and leasing of vehicles expires in summer 2022 and a new framework agreement is needed. This contract is for leasing new vehicles in the contract period, and for the administration of the municipality's entire fleet of vehicles, including vehicles that were not procured under the contract or previous equivalent contracts, and the municipality's self-owned vehicles.
Administration of the vehicle fleet comprising approx. 150 vehicles, including, i.a ordering new vehicles, administration of fuel cards, service, maintenance, repairs, replacement vehicles for breakdowns, damage regulation, insurance, tyre hotel, toll money scheme, sale/disposal of vehicles, comprehensive reporting to Askøy municipality and the operation of a database with all the necessary information. Furthermore, advice and input for developments in the vehicle area - including appropriate organisation of the municipality´s total transport needs that must be covered by vehicles.
If there are more than requested suppliers that have fulfilled the minimum qualification requirements, the contracting authority will rank the suppliers according to the following selection criteria:
The tenderer must have good experience from the delivery of vehicle administration services to Norwegian municipalities.
The tenderer must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established.
The tenderer must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and it can obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines on how tenderers can supplement available information if wanted. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.
The experience must be from assignments of vehicle administration services with equivalent complexity as the services requested in this contest. Documentation requirement: Relevant experience is to be documented by stating a minimum of three (3) and a maximum of five (5) reference projects from the last three (3) years. The references for this point shall be listed directly in the Mercell system. Only the first five projects will be assessed if more than five reference projects are listed.

Eligibility requirements: The tenderer must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established.