Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2019-07-01
Buyer: Insolvency Service of Ireland (ISI)
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 48311000 | 48311100 | 48810000: Information systems | 48812000: Financial information systems | 72222300: Information technology services

Technical requirements: This public procurement competition relates to purchase of an integrated application suite that will be used for the management and execution of tasks required in the daily running and management of bankruptcy cases. In addition to the purchase of the base software package the Contracting Authority requests tenderers include 5 years case management, licensing, support and maintenance costs as part of their tender responses. From the outset there will be a requirement for a user base of 35 to meet the immediate business needs of the office of the official assignee in bankruptcy.
Please refer to Statutory Instrument 130 of 2010, the European Communities (Public Authorities' Contracts) (Review Procedures) Regulations 2010, and in particular Regulation 7.
The original competition related to the purchase of an integrated application suite to be used for the management and execution of tasks required in the running and management of bankruptcy cases. In addition to the purchase of the base software package the Contracting Authority requested tenderers include 5 years case management, licensing, support and maintenance costs as part of their tender responses. The modification extends the term of the contract with Uberbase.com Inc for a period of an additional 2 years from 5.8.2019 to 4.8.2021 to allow time for the Contracting Authority to carry out a fresh competition for the services. There are additional licence and maintenance fees for the 2-year extension which total 430 000 EUR. The figure set out at VII.1.6 below relates to the value of the extension. The extended contract will expire on 4.8.2021.
The application suite provided under the current contract with Uberbase is a business critical system enabling ISI to carry out its statutory functions.
ISI's Bankruptcy Division has developed its operations to be supported by and closely integrated with the functionality of the current suite; its business is currently highly dependent upon the suite’s stable and effective operation which enables bankruptcy cases to be processed in a timely and efficient manner.
ISI intends to put the services provided under the contract with Uberbase out to tender in the months ahead. The procurement process and any necessary transition to a new contractor is unlikely to be complete until 2021. Until a new contract is procured, ISI will need to be able to ensure that bankruptcy cases continue to be processed in a timely and efficient manner and that it is in a position to fulfil its statutory obligations.
The modification extends the contract with Uberbase.com Inc for an additional 2 years from 5.8.2019 to 4.8.2021. Fee rates have been modified and additional licence and maintenance fees for the 2-year extension total 430 000 EUR. Payments will be made quarterly.
For technical, economic and operational reasons, it is not possible for the existing contract to expire without its immediate replacement by an equivalent system; nor is it economically or technically possible for a new contractor to be appointed upon expiry of the existing contract in August 2019, given the complexity of the integration and interoperability arrangements that exist and are required and given the need for an appropriate transition period to allow for any new system to be fully tested and implemented. For the reasons outlined here and in Section VII.2.1 above, ISI needs to extend the contract with Uberbase for the specified period and cannot change contractor at this time without significant inconvenience, substantial duplication of costs and disruption to its business and without threatening ISI’s effective administration of bankruptcy cases.


Winner: Uberbase.com Inc