Public procurement notice: Contract Notice
Published: 2016-07-23
Buyer: Ministry of Defence, C&C, C&C
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 75220000: Civil defence services
Estimated value: 180000000 GBP
Submission deadline: 2016-08-18
Award criteria: The most economic tender

Technical requirements: Currently including RAF Shawbury/Middle Wallop, RAF Valley, RAF Cosford for a selection of the following services:
A breakdown of the current key services for each region (lot) and at each Station is attached to the DPQQ. The value range quoted includes the 2 option years within the upper figure.
Companies wishing to express an interest in Programme Hades must complete a single DPQQ via the DCO. In addition to this single DPQQ, companies must also complete a set of technical capability pre-qualification questions via the Award system for each regional Contract (lot) they wish to be considered for. Details of the PQQ technical assessment criteria on Award and an Award upload suppliers guide are attached to the DPQQ.
Currently including RAF Henlow, RAF Wyton, RAF Northolt, RAF Halton and RAF High Wycombe for a selection of the following services:
A breakdown of the current key services for each region (lot) and at each Station is attached to the DPQQ. The value range quoted includes the 2 option years within the upper figure.
Companies wishing to express an interest in Programme Hades must complete a single DPQQ via the DCO. In addition to this single DPQQ, companies must also complete a set of technical capability pre-qualification questions via the Award system for each regional Contract (lot) they wish to be considered for. Details of the PQQ technical assessment criteria on Award and an Award upload suppliers guide are attached to the DPQQ.
RAF Cranwell, RAF Scampton, RAF Linton on Ouse, RAF Fylingdales, RAF Buchan, RAF Boulmer, RAF Neatishead, RAF Staxton Wold for a selection of the following services:
A breakdown of the current key services for each region (lot) and at each Station is attached to the DPQQ. The value range quoted includes the 2 option years within the upper figure.
Companies wishing to express an interest in Programme Hades must complete a single DPQQ via the DCO. In addition to this single DPQQ, companies must also complete a set of technical capability pre-qualification questions via the Award system for each regional Contract (lot) they wish to be considered for. Details of the PQQ technical assessment criteria on Award and an Award upload suppliers guide are attached to the DPQQ.
The United Kingdom Royal Air Force has a requirement for a range of services to be provided at various locations throughout the UK. These services include off-aircraft mechanical and electrical/electronic support, airfield support and operation, motor transport operations and maintenance, logistic support services, armoury support and general support. Not all locations will require all services: details of the required services at each location will be given in later notices. Collectively these requirements are being addressed by the name Programme Hades which is a Category B programme with a combined value exceeding 200 000 000 GBP over 5 years. (This may be extended by a maximum of 2 1-year option periods, subject to the criteria detailed below, which could potentially increase the total procurement value by approximately a further 100 000 000 GBP).
These services are complementary to — and do not replace — several other UK Defence contracting arrangements coming into effect including Hestia, Marshall, Next Generation Estates Contracting (NGEC) and Military Flying Training (MFTS).
This notice follows on from the previous Request for Information (reference 2015/S 202-367430) issued on 13.10.2015, the subsequent Market Day held at RAF High Wycombe on 16.11.2015, and the previous Prior Information Notice (reference 2016/S 108-193801) issued on 3.6.2016.
Having taken due account of the views received from Industry, it is the Programme Team's intention to contract for the Hades service requirements on the basis of 3 regional contracts specified as Lots for the purposes of the competition. The 3 contracts awarded will each be firm priced, and for a core duration period of 5 years. 2 further firm priced 1 year option periods may be awarded (subject to the relevant internal approvals), based upon a combined assessment of the RAF's operational requirements at the time, and the performance record of the relevant contractor.
The procurement process will be run under the auspices of the Competitive Negotiated Procedure of the Defence and Security Public Contracts Regulations (DSPCR) 2011.
The Programme Hades procurement will allow any commercial entity including partnerships, consortiums or special procurement vehicles demonstrating the necessary resources, skills and commitment to be considered for participation. Companies may apply to bid for whichever regional contract (s) they choose, up to the maximum of 3 subject to satisfactory pre-qualification. Those companies wishing to express an interest should indicate which regional contract (s) they would like to bid for, and complete a separate pre-qualification assessment for each region, as detailed below.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. Please refer to the DPQQ, the attached PQQ technical capability assessment criteria and the associated technical capability PQQ on Award.
Please refer to the DPQQ, the attached PQQ technical capability assessment criteria and the associated technical capability PQQ on Award.
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (b) A list of works carried out over the past 5 years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed; (c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) A statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) In the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of 1 or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (i) A statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) A certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). Please refer to the DPQQ, the attached PQQ technical capability assessment criteria and the associated technical capability PQQ on Award. Please refer to the DPQQ, the attached PQQ technical capability assessment criteria and the associated technical capability PQQ on Award.
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (b) A list of works carried out over the past 5 years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed; (c) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) A statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) A statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (g) In the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of 1 or more persons who would be responsible for providing the services or carrying out the work or works under the contract; (h) The environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (i) A statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous 3 years; (j) A description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (l) Certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) A certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) Any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). Please refer to the DPQQ, the attached PQQ technical capability assessment criteria and the associated technical capability PQQ on Award.