Public procurement notice: Contract Notice
Published: 2018-05-05
Buyer: Ministry of Defence, DSG, Defence Support Group (DSG)
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35421000: Parts and accessories for tanks
Estimated value:  GBP
Submission deadline: 2018-06-19
Award criteria: Lowest price

Technical requirements: Mechanical spare parts for military vehicles. The supply of Mechanical and Fabricated spares associated to Armoured Fighting Vehicles.
Mechanical and Fabricated consumables including however not limited to Track components, Wheels and Gears. Boxes/Storage, Metal Stampings and Assemblies, Clamps and Couplings, Pipe and Tubes Fasteners, Valves and Bearings in support of the Armoured Track Platforms, Warrior, Challenger 2, CRAVV, CVRT, Bulldog (not exhaustive). Babcock DSG Ltd (Babcock), acting as agent on behalf of the UK Ministry of Defence (Authority), is considering establishing a Framework Agreement/Enabling Contracts (with no commitment on volume) to provide an enduring means of supply for the Armoured Track Platforms. The duration of the Framework Agreement shall be for 2 years with 1 + 1 year options to extend.
It is the Authority’s intention to invite up to 8 economic operators to tender for the Framework Agreement, although the Authority reserves the right to proceed with more or fewer economic operators. Only those economic operators who provide all mandatory information are not subject to mandatory exclusion and pass all minimum eligibility criteria will be invited to tender.
The Framework Agreement procurement will be conducted on a sample of items that are representative to the range of items in scope of this requirement. Economic operators can contact William.Malcolm@babcockinternational.com to obtain a list of the items (by NATO Stock Numbers). Tenderers shall be provided with NATO Stock Numbers, any available technical data (to include drawings, specifications etc.) and shall be informed of any required compliance standards. Tenderers shall be expected to provide items which comply with the requirements of CSIS (the Codification Support Information System maintained by the United Kingdom National Codification Bureau), any relevant technical data and any applicable compliance standards.
Tenderers should be aware that a failure to submit a Tender for all mandatory items listed in the Invitation to Tender (ITT) will result in that Tender being deemed non-compliant.
The Authority intends to appoint Contractors to the Framework Agreement based on (i) the lowest price of supplying items at estimated quantities listed in the ITT and (ii) satisfying a minimum threshold (achieving either the lowest price or the second lowest price for a specified number of items). Full details of the Framework Agreement evaluation criteria and the Contract award decision process shall be provided in the ITT.
The Authority reserves the right to amend the Framework Agreement to include further items, which are not materially different in character and so do not substantially change the terms of the Framework Agreement, post contract award. Each of the Contractors appointed to the Framework Agreement shall be provided with a list of new items if required. Each Contractor shall be entitled to supply prices and lead times for those items within a specific timeframe. It is the Authority’s intention that items would be added to the relevant Contractor's contract based on lowest price on a line by line basis.
The Authority’s expectation is that prices under the terms of the Framework Agreement shall be firm (not subject to any adjustment) for two years. The Authority’s requirement is that prices for the option years remain unchanged. The Authority will consider a re-negotiation of the prices for the option years, but any such increase (i) would be subject to acceptance by the Authority in its sole discretion and (ii) in any event must not exceed an increase greater than 2 % or the RPI rate increase over the relevant period, whichever is the lesser. For the avoidance of doubt, unless the Authority accepts (in its sole discretion) an increase to the prices as described in this paragraph, the prices under the terms of the Framework Agreement for the first two years shall apply to the option years.
Any resulting Contracts shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality, and shall include financial remedies for poor performance.
In accordance with the government’s agenda, the Authority shall publish the ITT and Contract documents online. Further guidance shall be provided with the ITT.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Eligibility requirements: (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures (h) the environmental management measures that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) The requirement that is stated in the PQQ shall prevail. The requirement that is stated in the PQQ shall prevail.
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures (h) the environmental management measures that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i) The requirement that is stated in the PQQ shall prevail.
The requirement that is stated in the PQQ shall prevail.