Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2018-01-18
Buyer: Ski kommune
Country: NO
Contract type: Supplies
Procedure: Contract award without prior publication
CPV classification: 33000000 | 33140000: Medical consumables | 33141626 | 33190000
Estimated value: 14860800 NOK

Technical requirements: Lääketieteelliset laitteet, farmaseuttiset valmisteet ja henkilökohtaiseen hygieniaan liittyvät tuotteet
Oppegård kommune has a goal that the individual inhabitants shall be able to live an active life and live in their own homes as long as they wish. Increased mastery of every day life, better quality and improved safety shall be a focus.
Ski kommune wants to enter into a framework agreement for 2 years, with an option on extending for 1 year + 1 year for a maximum of 200 electronic multi-dose dispensers (50 units + an option on 150 units). After 2 years the municipality will undertake a new assessment of the market before triggering options on extension of the framework agreement. This will be with a view to possible competitive tendering.
Ski and Oppegård municipality will be merged to become one municipality — Nordre Follo kommune, from 1.1.2020. The Contracting Authority/Authorities assert the right to extend the contract on verbatim terms with a new organisation number for Nordre Follo kommune from 1.1.2020. The Contracting Authority also retains the right to cancel the contract with 3 months warning following the municipal merger.
The multi-dose dispenser must have a number of necessary functionalities so that the desired gains are achieved. The functionality and security must be high in order to avoid supplementing with manual processes and corrections after erroneous use. The Ski municipalities have investigated the market for multi-dose dispensers.
We have carried out a pilot study and our conclusion so far is that only Evondos satisfies the requirements that the municipality has for multi-dose dispensers for the relevant service recipients. Requirements for multi-dose dispensers:
— The dispenser must be able to read the date and time for medicating directly from the multi-dose bags,
—— It must be possible to notify the service recipient about medicines other than those packed in the multi-dose.
The municipality wants to use this to inform the market and hereby gives a 10 day appeals deadline for the above. The deadline runs from the notice date in Doffin. The contract will be signed without any other competition notice. The municipality ask suppliers who believe that there is no basis to make the procurement without following the ordinary announcement rules in the procurement regulations to make contact by the stated deadline.
Ski kommune currently has a need for 50 multi-dose dispensers. However, it is difficult to say how many multi-dose dispensers are needed for the future. Therefore there is an option on a further 150 multi-dose dispensers considering the future need of both Ski kommune and in Nordre Follo kommune from 1.1.2020, with a total maximum of 200 over the agreement period of 2 years + 1 year + 1 year.
Tromsø kommune has examined the market for multi-dose dispensers and has been in contact with other municipalities that have experience with the different products. We have carried out a pilot test of Evondos E300. Our conclusion so far is that it is only Evondos that can fulfil the requirements we have for multi-dose dispensers for the service recipients in question. Ski kommune believes that the terms for the use of a prior information notice in the public procurement regulations § 21-2 and § 21-5 are met.


Winner: Evondos AS
Award value: 14860800