Public procurement notice: Contract Notice
Published: 2025-07-15
Buyer: Midt-Telemark kommune
Country: NO
Region: NO094
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 72000000 | 72200000 | 72260000: Software-related services | 72268000: Software supply services
Estimated value: 15000000 NOK
Submission deadline: 2025-09-11

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Tenderers are registered in a professional register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
Tenderers are registered in a company register or a trade register in the member state in which the tenderer is established. As described in annex XI of directive 2014/24/EU; suppliers from certain member states may have to fulfil other requirements in the mentioned annex.
The tenderer ́s ("total") annual turnover for the number of financial years requested in the tender notice or in the procurement documents is as follows:
Minimum qualification requirements
Only for services: In the reference period, the tenderer has carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years experience and allow experience from the previous three years to be taken into consideration.
Minimum qualification requirements
Can tenderers submit certificates issued by independent bodies that document that the tenderer fulfils the stated quality assurance standards, including universal design requirements?
Minimum qualification requirements
Is the tenderer able to submit certificates issued by independent bodies as documentation that the tenderer fulfils the stated environmental management systems or standards?
Minimum qualification requirements
Appeals to the procurement are requested to be sent to the contracting authority by the waiting period, which is set at ten days after the award.  Thereafter one can possibly complain to KOFA.
Nome and Midt Telemark IKT are carrying out on behalf of Nome municipality and Midt Telemark municipality. The objective of the procurement is to enter into a contract for the procurement of a case and archive system.  The procurement includes the complete delivery of a case and archive system, training as well as ongoing consultancy services for annual operation of the system.  The procurement will be carried out in accordance with the Public Procurement Act of 17 June 2016 (LOA) and the Public Procurement Regulations (FOA) FOR 2016-08-12-974 parts I and part III. The contract will be awarded in accordance with the negotiated procedure after the prior notice, cf. § 13-1(2).   The tender contest is initiated with a qualification phase. Only tenderers who fulfil the qualification requirements and who have been invited will be able to submit a tender.   The contracting authority plans to invite five tenderers to submit tender offers. If more than five qualified tenderers submit requests for participation in the competition, the contracting authority will choose among these tenderers on the basis of the selection criteria.   All invited tenderers will have their tenders evaluated. After the initial evaluation, the tenderers with the three best tenders will be invited to negotiations. Following the negotiations and any updated tenders, the final evaluation of the three tenders will be made and the contract will be awarded. Attention is defined that tenders that include significant deviations from the procurement documents shall be rejected in accordance with the Public Procurement Regulations § 24-8(1)b.   The negotiations could apply to all sides of the tenders. The selection of who will be negotiated with will be made after an assessment of the award criteria in the requirement specifications cf. Annex 2, with the weighting stated there. Tenderers must therefore submit their best tender and cannot expect to be invited to negotiations. There will also be a reduction of the number of tender offers in connection with the negotiations.  Negotiations will not be carried out if the contracting authority, after the tenders have been received, considers that negotiations are not appropriate. Corrections/clarifications will be made if needed.   The contract period is valued at 7 years. Particular conditions are being considered here for both the purpose of the contract, investment costs and the users ́needs. This is a costly IT system that has a core function throughout the organisation, which requires time to be implemented in the organisation and will not be a system that will be procured within 5 years.  The procurement will therefore be carried out with a time-limited contract, but a stipulated total contract value over 84 months is estimated to approx. NOK 15,000,000 excluding VAT.