Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2022-05-16
Buyer: Indre Østfold kommune
Country: NO
Contract type: Supplies
Procedure: Contract award without prior publication
CPV classification: 34100000 | 34114000: Special-purpose vehicles | 34114100: Emergency vehicles | 34114110 | 34144200: Road-maintenance vehicles
Estimated value: 4840000 NOK

Technical requirements: IØBR needs to procure a crew vehicle that fulfils the requirements set out in the attached requirements specification as a minimum. IØBR intends to enter into a contract with Rosendahl AS, which can deliver a demo crew vehicle in a much shorter time than what it will take to get a new vehicle following the procurement process. The vehicle can be delivered to the contracting authority by mid-September 2022, which means that the contracting authority will have the vehicle in place by the time that the current vehicle needs to be taken out of use. The vehicle fulfils the contracting authority's requirements specification (attached).
As a result of the fact that there has not been sufficient funding available to replace the current crew vehicle, procurement of this vehicle type has been postponed. It is now no longer possible to get parts for one of our current vehicles. For instance, it is not possible to get winter tyres for this vehicle. This means that the vehicle can be used throughout the summer but it has to be taken out of use in winter or if any other parts break. This problem creates a lot of uncertainty, and fire stand-by for municipalities in the Indre Østfold region will be severely weakened in winter. This is a serious problem.
IØBR needs to procure a crew vehicle that fulfils the requirements set out in the attached requirements specification as a minimum. IØBR intends to enter into a contract with Rosendahl AS, which can deliver a demo crew vehicle in a much shorter time than what it will take to get a new vehicle following the procurement process. The vehicle can be delivered to the contracting authority by mid-September 2022. The vehicle fulfils the contracting authority's requirements specification (attached).
This voluntary ex-ante transparency notice is anchored in the terms in the Public Procurement Regulations, section 13-4 letter b) no. 2 on situations where competition is impossible due to technical reasons. There terms allow:
when there are no reasonable alternatives and the lack of competition is not due to the contracting authority having adapted the procurement documents for a specific supplier.'
It is not possible to get a crew vehicle that fulfils the contracting authority's technical requirements within a reasonable time from any supplier other than Rosendahl AS. The current market has a 2-year delivery time for the delivery of a new crew vehicle. In addition, there will be the time it takes to hold a contest, which will mean at least a further 3 months in addition to the delivery time. This means that the fire stand-by of the owner municipalities will be weakened for a period of more than 2 years. Rosendahl can deliver a demo crew vehicle that fulfils the contracting authority's requirements for this vehicle type during September 2022.
There are currently no other reasonable alternatives that can help the situation until a contest can be held and a new vehicle delivered. Holding a procurement process would mean a reduced fire stand-by for the owner municipalities for more than two years. The contracting authority deems that the term that 'competition is impossible due to technical reasons' is fulfilled.
Any objections must be received by us within 10 days of the date this notice was published in Doffin. If the contracting authority does not receive any objections by this date, a contract will be signed with Rosendahl AS.
Any questions or enquiries concerning the notice can be directed to the consultants for procurements, linda.lieberknecht@io.kommune.no


Winner: Rosendahl AS
Award value: 4840000