Public procurement notice: Dynamic Purchasing System
Published: 2018-01-26
Buyer: Caerphilly County Borough Council
Country: UK
Contract type: Works
Procedure: Restricted procedure
CPV classification: 39314000 | 39370000 | 39563530 | 39715000 | 42500000
Submission deadline: 2018-02-23
Award criteria: The most economic tender

Technical requirements: Caerphilly County Borough Council (the Council) is seeking to establish a Dynamic Purchasing System (DPS) for reactive maintenance, repairs, small, planned & emergency works.
A DPS is similar to a Framework, however new Contractors (economic operators, organisations, applicants and bidders) are permitted to join the DPS at any time during the validity period of the DPS subject to meeting the Council's pre-qualification criteria, which is available via the Council's eTendering portal-Proactis Plaza. Contractors should note that admission onto the DPS is not a guarantee of any award of contracts. Contractors should note that admission onto the DPS is not a guarantee of being awarded any contracts and there is also no guarantee of volume or value of spend to be let via this DPS. Successful Contractors will be required to provide the services as set out within the Memorandum of Understanding and Guidance Document attached.
Future mini competitions under this category (Lot 1) of the DPS will facilitate the Council’s requirements for a number of electrical services and works such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
It is anticipated that there will be an option to extend for a further period of 2 years, however the Council reserves the right to extend or shorten the DPS validity period at its own discretion.
The envisaged number of Contractors that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via the Council's eTendering portal — Proactis Plaza (Proactis Plaza), www.proactisplaza.com/Supplier portal. The Council's full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Contractors to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of flooring services and works such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
It is anticipated that there will be an option to extend for a further period of 2 years, however the Council reserves the right to extend or shorten the DPS validity period at its own discretion.
The envisaged number of Contractors that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via the Council's eTendering portal — Proactis Plaza (Proactis Plaza), www.proactisplaza.com/Supplier portal. The Council's full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Contractors to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.
The Council reserves the right to include other services linked to the subject matter of this DPS. The specific details can not be clearly defined at this stage, however full details will be made available all participating Contractors established on the DPS via the mini competitions and associated Procurement documentation as appropriate.
Future mini competitions under this category of the DPS will facilitate the Council’s requirements for a number of services and works relating to Windows and Doors such as but not limited to reactive maintenance, repairs, small, planned and emergency works as well as design, inspection, testing and monitoring requirements.
It should be noted the Council reserves the right to include other services linked to the subject matter of this category.
It is anticipated that there will be an option to extend for a further period of 2 years, however the Council reserves the right to extend or shorten the DPS validity period at its own discretion.