Public procurement notice: Contract Notice
Published: 2016-01-26
Buyer: Northern Ireland Housing Executive
Country: UK
Region: NORTHERN IRELAND
Contract type: Services
Procedure: Open procedure
CPV classification: 45210000: Building construction work | 45300000 | 45400000 | 50000000 | 50710000
Estimated value: 207000000 GBP
Submission deadline: 2016-02-22
Award criteria: The most economic tender

Technical requirements: This Contract comprises Responsive Maintenance to any property or land owned or controlled by the Employer and other properties and land that the Employer requires works to be undertaken in accordance with the Employers statutory duties (including Responsive Maintenance, Minor Disabled Adaptations, Void Property Works and Major Works External Cyclical Maintenance (ECM): (together the ‘Core Works’) as further detailed in the Invitation to Tender (ITT) Documents. The Contractor may also be required to undertake ‘Discretionary Works’ as detailed in the ITT Documents (on or before May 2018) including consultancy services associated with the Works The Contractor must note that the allocation of any ‘Discretionary Works’ under any Lot Contract awarded following this Procurement Process will be at the entire discretion of the Employer. It must also be noted that in addition to the provision of ‘Discretionary Works’ within this procurement it will be the Employer's intention to award separate contracts for the provision of Planned Schemes Works [other than Major Works External Cyclical Maintenance (ECMs), which is contained within the ‘Core Works’ of this procurement] on expiry of the Employer's current contract arrangements for the provision of these works on or before May 2018. The Employer intends to award six Lot Contracts covering 6 Geographical areas within 3 NIHE Regions, to a minimum of three and a maximum of six Contractors, for the provision of the services and associated works. It is the intention of the Employer to award a separate Contract for each Lot, based on geographical boundaries as outlined in the Invitation to Tender documents. Each Region is sub-divided into 2 lots. Each Lot will be the subject of a separate Contract (‘Lot’) as follows: Lot 1 — Belfast Region 1 (Lisburn/Castlereagh Area) Lot 2 — Belfast Region 2 (South and East Belfast Area) Lot 3 — South Region 1 (North Down/Newtownards Area and South Down Area) Lot 4 — South Region 2 (South Area (exc. Craigavon), Mid Ulster Area and South West Area) Lot 5 — North Region 1 (East Area and South Antrim Area) Lot 6 — North Region 2 (Causeway Area (exc. Coleraine) and West Area) Subject to the terms and conditions set out in this ITT and Lot Contract documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Employer, to extend each Lot Contract for two further periods of 36 months or part thereof. i.e. a maximum of ten years. No Contractor may be awarded more than two of the Lot contracts in total and no Contractor may be awarded more than one Lot contract within any particular Region.
This Contract comprises Responsive Maintenance to any property or land owned or controlled by the Employer and other properties and land that the Employer requires works to be undertaken in accordance with the Employers statutory duties (including Responsive Maintenance, Minor Disabled Adaptations, Void Property Works and Major Works External Cyclical Maintenance (ECM) :(together the ‘Core Works’) as further detailed in the Invitation to Tender (ITT) Documents.
The Contractor may also be required to undertake ‘Discretionary Works’ as detailed in the ITT Documents (on or before May 2018) including consultancy services associated with the Works
The Contractor must note that the allocation of any ‘Discretionary Works’ under any Lot Contract awarded following this Procurement Process will be at the entire discretion of the Employer.
It must also be noted that in addition to the provision of ‘Discretionary Works’ within this procurement it will be the Employer's intention to award separate contracts for the provision of Planned Schemes Works [other than Major Works External Cyclical Maintenance (ECMs), which is contained within the ‘Core Works’ of this procurement] on expiry of the Employer's current contract arrangements for the provision of these works on or before May 2018.
The Employer intends to award six Lot Contracts covering 6 Geographical areas within 3 NIHE Regions, to a minimum of 3 and a maximum of 6 Contractors, for the provision of the services and associated works.
It is the intention of the Employer to award a separate Contract for each Lot, based on geographical boundaries as outlined in the Invitation to Tender documents.
Each Region is sub-divided into 2 lots. Each Lot will be the subject of a separate Contract (‘Lot’) as follows:
Subject to the terms and conditions set out in this ITT and Lot Contract documents, each Lot Contract will be for a period of 4 years from the date of commencement with an option, at the discretion of the Employer, to extend each Lot Contract for 2 further periods of 36 months or part thereof. i.e. a maximum of 10 years.
No Contractor may be awarded more than 2 of the Lot contracts in total and no Contractor may be awarded more than 1 Lot contract within any particular Region.
The Core Works under this Contract comprises Responsive Maintenance (including Responsive Maintenance works in respect of Communal Mechanical and Electrical Works for low/medium rise dwellings [up to and including 5 (five) storeys]), Minor Disabled Adaptations (including showers, ramps and hardstands), Void Property Works, Civil Engineering, Asbestos (on or before January 2017), External Cyclical Maintenance (on or before May 2018) (the “Core Works”).
The Contractor may also be required to undertake “Discretionary Works” (on or before May 2018) including consultancy services associated with the Works.
The Contractor must note that the allocation of any “Discretionary Works” under any Lot Contract awarded following this Procurement Process will be at the entire discretion of the Employer.
The Employer gives no representations or warranties to the Contractor about the amount or value of Task Orders the Employer will instruct the Contractor to do under this Contract. Any indications of these amounts or values in the Invitation to Tender, are estimates only.
The Employer does not guarantee a minimum value or volume of either the Core Works or the Discretionary Works to be performed under this Contract.

Eligibility requirements: Conditions for participation in the competition are as set out in the Tender documents. The Tenderer and / or members of any consortium must meet the requirements set out in the Public Contracts Regulations 2015. Evidence must be provided to demonstrate that the Tenderer and / or members of the consortium and / or members of a group of economic operators have the financial and economic standing required for the contract, under Regulation 58 of the Public Contract Regulations 2015. Comply with the requirements of the appropriate section in the Selection Questionnaire (SQ. Tenderers and/or members of the consortium are required to complete the appropriate section in the applicable Selection Questionnaire documents as to their technical capacity in accordance with the provisions of EC Directive 2004/18/ EC and in accordance with Regulation 58 of the Public Contracts Regulations 2015. In particular and without prejudice, to the generality of the foregoing, the Tenderer and / or members of the consortium are required to comply with the requirements of the applicable Selection Questionnaire Document (SQ).
Evidence must be provided to demonstrate that the Tenderer and / or members of the consortium and / or members of a group of economic operators have the financial and economic standing required for the contract, under Regulation 58 of the Public Contract Regulations 2015. Comply with the requirements of the appropriate section in the Selection Questionnaire (SQ.
Evidence must be provided to demonstrate that the Tenderer and / or members of the consortium and / or members of a group of economic operators have the financial and economic standing required for the contract, under Regulation 58 of the Public Contract Regulations 2015.
Comply with the requirements of the appropriate section in the Selection Questionnaire (SQ.
Tenderers and/or members of the consortium are required to complete the appropriate section in the applicable Selection Questionnaire documents as to their technical capacity in accordance with the provisions of EC Directive 2004/18/ EC and in accordance with Regulation 58 of the Public Contracts Regulations 2015. In particular and without prejudice, to the generality of the foregoing, the Tenderer and / or members of the consortium are required to comply with the requirements of the applicable Selection Questionnaire Document (SQ).
Tenderers and/or members of the consortium are required to complete the appropriate section in the applicable Selection Questionnaire documents as to their technical capacity in accordance with the provisions of EC Directive 2004/18/ EC and in accordance with Regulation 58 of the Public Contracts Regulations 2015.
In particular and without prejudice, to the generality of the foregoing, the Tenderer and / or members of the consortium are required to comply with the requirements of the applicable Selection Questionnaire Document (SQ).