Public procurement notice: Contract Award Notice
Published: 2019-11-07
Buyer: UK Research and Innovation
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 35121000: Security equipment | 42961100 | 50610000
Estimated value: 194626.08 GBP
Award criteria: The most economic tender

Technical requirements: UK Shared Business Services (UK SBS), on behalf of UK Research and Innovation, wishes to establish a contract for the maintaining of the access control systems at the LMB and ARES facility in Cambridge.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
The access control system maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list and supplemented where necessary by an initial site survey), are maintained to the required ‘fit for function’ performance level, meeting the manufacturer’s and installer’s recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations.
The access control system maintenance service shall ensure that all maintainable assets, including software, non-fixed plant and equipment within the various premises (identified from the asset list and supplemented where necessary by an initial site survey), are maintained to the required ‘fit for function’ performance level, meeting the manufacturer’s and installer’s recommendations (whilst taking account of any supplementary servicing needs that arise from the as-built environment) and to ensure strict compliance with all statutory/legal and mandatory obligations. Business continuity is imperative as numerous key scientific areas require 24/7 response within 4 hours to FM problems as failures of scientific experiments can put weeks/months of research in jeopardy.
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, you must first be registered on the e-Sourcing Suite. If bidders are not yet registered then this can be done online at https://gpsesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’.
Please note; to register Bidders must have a valid DUNS number for the organisation they are registering.
Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know
Once registered, you can express an interest for a specific procurement by emailing ExpressionOfInterest@crowncommercial.gov.uk
The registered user will receive a notification email to alert them once they have been linked into the requested procurement.
As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service, which facilitates all messages sent to you and from you in relation to the RFX event.
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances, will the contracting authority be liable for any costs incurred by any supplier.
During a period from 3 months before contract start date, by appointment, the site will be available to the contractor for additional surveys to familiarise themselves and their teams with the equipment, assets and systems that they will be responsible for maintaining through the duration of the contract.
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by and supplier. If the contracting authority decides to enter in a contract with the successful supplier, this dos not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts).


Winner: Quadrant Security Group Ltd
Award value: 194626.08
Number of bids: 4