Public procurement notice: Contract Notice
Published: 2020-10-06
Buyer: HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 79211110 | 79631000
Estimated value: 10000000 GBP
Submission deadline: 2020-11-02
Award criteria: The most economic tender

Technical requirements: HealthTrust Europe is seeking to establish a framework agreement for the supply and delivery of ESR (Electronic Staff Record) Compatible Payroll Management Services.
This framework agreement will cover the supply of ESR compatible Fully Managed, Blended and Bureau Payroll Services. The scope includes software development, software, consultation and advice, BACS service, hosted Payroll, helpdesk solutions, HMRC reporting, temporary and permanent employees, security, fully managed services and any other product/service associated with Payroll.
The duration of the framework will be 4 years maximum; 3 years initial period, with the option to extend for 12 months.
HealthTrust Europe are looking for an operational payroll provider to supply fully managed, blended and bureau payroll service that is ESR (Electronic Staff Record) compatible. The payroll services should include a variable blend of functions such as Joiners, Permanent Variations, Temporary Variations, Expenses, Overpayments, Underpayments, Leavers, Redundancy, Sickness or Injury, Maternity, Paternity or Adoption, Payroll timetable, Unpaid leave, Absence, Jury service, Financial References, Pensions, Injury Benefit or Death in Service, Third Party Deductions, Salary Sacrifice Schemes, Weekly or Monthly (including payments to bank staff) payroll runs, payroll reconciliation, Attachment of Earnings deductions (AOE) and Service Optimisation. The supplier shall provide a robust reporting mechanism back to the customer and to HealthTrust Europe.
Terms and conditions/Activity Based Income (ABI). The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, the management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE. Submission of expressions of interest and procurement information This exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows:
Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier.
If you require any further advice, contact the Bravo eTendering Help Desk at help@bravosolution.co.uk. Sid4Gov HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov at https://sid4gov.cabinetoffice.gov.uk/organisation/register and submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk. Please note that sid4gov does not prepopulate any fields of the PQQ on HTE's Bravo portal. Candidates must complete the Qualification and Technical Envelopes of the PQQ in Bravo in full.
HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE conducting this tender exercise and will execute the resultant framework agreement with successful bidders. The bodies to whom the use of this framework agreement will be open include all contracting authorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as framework agreement users:
(ii) health and care trusts (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx);
(iv) clinical commissioning groups (as listed at: http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx);
(vii) special health authorities (http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx);
(v) NHS Wales shared services partnership (as listed at http://www.wales.nhs.uk/nhswalesaboutus/structure.
3) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to:
4) Social enterprises undertaking some or all of the previous service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies listed on the Companies House WebCheck service).
5) Ministerial departments and non-ministerial departments of central government, non-departmental agencies and other public bodies, and public corporations (as listed at: https://www.gov.uk/government/organisations).


Award value: 10000000