Public procurement notice: Contract Notice
Published: 2017-07-01
Buyer: Dublin City Council
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48600000 | 48610000: Database systems | 48611000: Database software package | 48612000: Database-management system
Estimated value: 400000 EUR
Submission deadline: 2017-08-18
Award criteria: The most economic tender

Technical requirements: Invitation to tender for single party framework agreement for the supply and support of a leisure centre management system.
Dublin City Council proposes to establish a single Party Framework Agreement for 4 years, for the supply, delivery, database migration, installation, staff training and commissioning of an integrated leisure management software solution for Dublin City Council. The initial contract for the 17 sites will include 3 years support with an option to extend annually for a further 2 years at the discretion of Dublin City Council.
Dublin City Council proposes to establish a single Party Framework Agreement for 4 years, for the supply, delivery, database migration, installation, staff training and commissioning of an integrated leisure management software solution for Dublin City Council. The initial contract will be for 17 sites and will include 3 years support with an option to extend annually for a further 2 years at the discretion of Dublin City Council. The solution will replace the current system at 17 sites initially with a possible view to extend to further sites to a maximum of 33 sites during the lifetime of the framework agreement.
The deadline date for receipt of Tenders is Friday 18 August @ 12 noon (Irish time). All queries regarding this tender must be in question format and submitted by email to john.maguire@dublincity.ie before 11 August @ 12 noon.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The contract/framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to john.maguire@dublincity.ie for the attention of John Maguire. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11th 08 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13. For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.


Award value: 400000