Public procurement notice: Contract Notice
Published: 2025-05-20
Buyer: Norges geologiske undersøkelse
Country: NO
Region: NO060
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48200000 | 48300000 | 48320000 | 48400000
Estimated value: 1490000 NOK
Submission deadline: 2025-06-23
Award criteria: quality, price

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: The tenderer shall be a legally established company.

Documentation requirement:
Certificate from the Register of Business Enterprises or an equivalent certificate of statutory registration in a trade register in the country where the tenderer is established. An account that shows the tenderer's ownership and ownership structure.
Tenderers shall be credit worthy and have solid finances to be able to carry out the competition. 
A minimum of one credit rating of level A or equivalent is required.

Documentation:
Extended report from a publicly certified credit rating company containing
a credit rating of the tenderer - typically given with an alphabetic character or brief text, as well as an explanation of these.

The contracting authority reserves the right to supplement the submitted documentation by obtaining other financial information, including (but not limited to) i.a. interim accounts or an expanded report from a publicly certified credit rating company that contains a credit rating of the tenderer.

The credit rating must not be more than three months old. A definition of the symbols used by the credit rating institution must be enclosed so that NGU can assess different ratings up against each other.
Tenderers shall have experience with comparable deliveries.
Comparable deliveries means the delivery of a quality management system and internal control.

Documentation:
Description of the tenderer's most relevant
assignments in the last 3 years. 

Reference assignments shall be enclosed with the tender with information on the customer/recipient, a short description of the scope of the delivery, the contract ́s value and period of execution.

It is the tenderer ́s responsibility to document relevance through the description.
Tenderers shall have good routines for quality management.

Documentation:
Documentation shall be given in one of the following ways: 

Alternative 1: Description of the company's policy for quality management, with emphasis on quality assurance, resource management, management responsibility and continuous analysis and improvement. 

Alternative 2: If the tenderer has an ISO 9001 certificate or equivalent, the certificate can be attached as documentation.
The selected tenderer ́s resources must sign a confidentiality statement.
Under this criteria:
- functionality and user friendliness up to the B requirements.
- how functionality and user friendliness are experienced in the suppliers ́ presentation of the demonstration cases.
Under this criteria, the offered prices/total evaluation sum will be assessed.
Waiting period: 10 days from award of contract
The objective of the procurement is to enter into a contract for a cloud based management system for quality and internal control, which shall contribute to NGU complying with internal control requirements in daily work, as well as ensuring targeted and efficient operation, reliable reporting and compliance with laws and rules.

The system shall be provided as a cloud service (SaaS).