Public procurement notice: Contract Award Notice
Published: 2025-01-15
Buyer: The Norwegian Police shared services
Country: NO
Region: NO081
Contract type: Services
Procedure: Negotiated with prior call for competition
CPV classification: 48219300 | 48311000 | 48312000 | 48400000 | 48450000
Estimated value: 19238000 NOK
Award criteria: price, quality

Technical requirements: The police shall procure a recruitment system to handle the entire recruitment process. The system shall be able to handle, create and publish vacant positions, receive and process applications, sort and contact applicants, archive documentation in accordance with. applicable laws and regulations.  

The system shall be able to be integrated with cases/archives, a personal data system, advertisers and other relevant systems. 

The delivery shall be based on a proven standard system and delivered as a SaaS (Software as a Service).
Evaluated based on prices given in the KGV with the accompanying annexes / Annex 6 Annex 1 - Price Form.

Tenderers will be given a grade from 0 to 10 when assessing the criterion price, with 10 being best and submitted for tenders with the lowest price. The other tenders will be given a relative score thereafter.

The contracting authority reserves the right to make changes and clarifications on the price form during the negotiations and make a final decision on which price elements the evaluation shall be based on before the final tender is submitted.
The award criteria Quality is divided into sub-criteria, stated in prioritised order:
• System quality
Total response of all B requirements for the offered system labelled Solution Quality in column F SSA-L Annex 1 Annex 1 - Requirement. Emphasis will be put on good user experience for both applicant and executive officer/manager and to what degree the offered system supports the recruitment process in the police. 

•Establishment
Total response of all requirements for the offered system marked Establishment in column F SSA-L Annex 1 Annex 1 - Requirement and responses to completed annex 3 (Plan for the establishment phase). Emphasis will be put on methods for project implementation and how well this is adapted to the establishment project. 

• Ongoing service level and support
Combined responses to all requirements for the offered system labelled Service Level in column F SSA-L Annex 1 Annex 1 - Requirement and responses to completed annex 4 (Service Level with standardised compensation). Emphasis will be put on the best possible availability for the system and the best support/user support, both technically and professionally. The contracting authority will also emphasise how the tenderer works to meet future needs for support in the recruitment process.

• Operation and maintenance
Total response to all requirements for climate and environmental impact marked Operation and maintenance in column F SSA-L Annex 1 Annex. 

• Cloud Services Terms 
Total responses to all preferences in Annex 9.

A-requirements (minimum requirements) will be assessed as fulfilled or not fulfilled.
The B-requirements (assessment requirement) will be evaluated and given a point score from 0 - 10. It is not automatic in the best tenders getting a maximum score (10) on an evaluation requirement. B-requirements are prioritised in accordance with normal and important, cf. annex 1 Annex 1 the Contracting Authority ́s requirement table. Important specifies the most important requirements and normal the least important. 
The evaluation requirements under each sub-criteria will then be summed up. The weighting of the sub-criteria will be assessed during negotiations. After evaluating all the sub-criteria, the total evaluation for quality will be normalised so that the best tender within the quality is given 10 points. The other tenders will get points based on an assessment of how each tender appears in relation to the best tender.
The contract will be valid for three (3) years calculated from the delivery day. The agreement will then be renewed automatically for one (1) year at a time, up to seven (7) times. The maximum contract length is ten (10) years.


Winner: Grade Jobbnorge as
Number of bids: 3