Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2018-06-12
Buyer: Direktoratet for Kriminalforsorgen - Koncern IT
Country: DK
Contract type: Services
CPV classification: 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The Danish Prison and Probation Service (Kriminalforsorgen) has decided to replace its current custom-made OMS (Offender Management System) IT-system (KS) with a well-proven standard IT-system (OMS). Kriminalforsorgen is currently preparing the procurement material for the public procurement, where Kriminalforsorgen will be using a competitive procedure with negotiation. To ensure that all interested economic operators are informed about the procurement, Kriminalforsorgen has decided to share the current plan for the procurement process as well as some general information regarding the future OMS project. Kriminalforsorgen has conducted two rounds of market consultations. The information that was made available to the participants in the consultations, is hereby released to all interested economic operators through the public procurement system Mercell. A link to the material in Mercell can be found in this notice. All interested parties may create an account in Mercell without costs.
Kriminalforsorgen enforces sentences and provide rehabilitation services to offenders. Offenders in this context are persons who are imprisoned, held in custody before a trial, serving a sentence with an electronic ankle bracelet, performing community service, serving sentence at a treatment center, and persons on parole or probation with or without supervision. Kriminalforsorgen's jurisdiction is Denmark, Greenland and the Faroe Islands.
The future standard OMS IT-system is expected to handle all processes and case management related to all types of offenders who are under Kriminalforsorgen's jurisdiction, as well as general administration of offenders and facilities. Processes include e.g. notification of sentence, reception of the offender, daily/monthly activities while serving sentence, deviation from allowed activities, closure of the offender's case upon completion of sentence. Case management include various applications from the offender, disciplinary actions against the offender, and visitation. Administration include e.g. sentence calculation, capacity and placement of offenders based on various criteria, transfers and transport, and the generation of statistics for management use. None of the descriptions given here are exhaustive.
The future OMS is expected to improve and better the processes, case management and general administration compared to the current KS system. It is also expected that OMS will be integrable with a number of internal and external systems, with regard to both exchange of information and digital communication between Kriminalforsorgen and other authorities, and between Kriminalforsorgen and the offender, lawyers and visitors. Finally OMS is expected to offer possibilities for self-service for offenders, lawyers and visitors.
— Customer specific assignments, including code development. For example new functionality and new integrations,
— Services upon termination of the contract.As a result of Danish legislation, special conditions will apply when handling data as part of the operation, maintenance and support. Further information regarding these conditions will be provided in the procurement material.
Kriminalforsorgen expects to apply an adapted standard K02 contract for the procurement, supporting Danish and European legislation and best practices for acquiring large IT solutions in the public sector.
The language of the procurement material is Danish. However the part of the procurement material related to functional requirements and solution description will also be provided in an English translation.
The spoken language for the majority of the services of the contract will be Danish. The OMS must also be delivered in Danish.
Special conditions will apply regarding security and handling of data. Some members of staff within the suppliers organisation will be required to undergo a security clearance in order to perform their tasks under the contract. Further information will be provided in the procurement material.
Further information, including timeline and information from market consultations can be found in Mercell. All communication must go through Mercell.