Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2021-05-26
Buyer: Region Midtjylland
Country: DK
Contract type: Services
CPV classification: 33100000 | 33600000: Pharmaceutical products | 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
The contracting authority is expecting to carry out a procurement for the purpose of contracting with a supplier of an automated multidose dispensing system.
Prior to the procurement, the contracting authority wishes through dialogue with the market to gain further insight into current multidose dispensing systems on the market and how these comply with the expected requirements set by the contracting authority.
The contracting authority is building a new hospital pharmacy on the same location as Aarhus University Hospital. The new hospital pharmacy is expected to be in operation in October 2023. The Hospital Pharmacy requires an automated multidose dispensing solution with software which should be able to handle loose tablets and capsules, and preferably also blisters (unpacked) and able to pack them in both patient specific bags, loose bags and treatment bags packed per administration time.
For the multidose dispensing system, the contracting authority is planning to include two multidose packing machines, two detection machines and software. The detection machines may be integrated in the multidose packing machines. The contracting authority will only enter into a single contract, which will include both types of machines and a line of options including more machines, training of the contracting authority’s staff, and servicing of the machines and software.
The multidose dispensing system must support closed loop medication in the hospital, and each pouch must therefore contain a printed, unique barcode. The multidose dispensing system also requires an interface with the Electronic Patient Journal (EPJ) and the ERP system ApoVision. When a pouch has been produced in the multidose packing machine, it must be sent through a detection machine, which verifies and documents that it is the correct medicine in the pouch according to the patient’s specific prescription that has been sent from the EPJ or orders on non-patient specific PN pouches or treatment pouches from ApoVision. Furthermore, the machines must send exact information of produced pouches to the EPJ enabling staff to scan the barcode before the content is administered to a patient.
The contracting authority is expecting the following minimum requirements for the multidose dispensing system:
— each set of machines (i.e., a packing machine and a detection machine) must be able to handle a minimum of 1000 pouches per hour regardless of the type of pouch. The daily number and types of pouches produced at the moment are:
• patient specific pouches for 200 patients delivered 2-3 times a day according to administration time to 12 different wards;
— the machines and the software must be able to handle both patient specific bags, loose bags and treatment bags,
— the multidose packing machine must either have detection machine integrated or be able to connect to a detection machine with software which could scan all the produced bags before delivery,
— the system footprint must fit into the room (layout and dimension) set out in the dialogue material:
• the Electronic Patient Journal (EPJ) (based on Java, HL7, MedCom, Oracle and Columna Clinical Information System. The system is encoded in Java and is based on standard software. The majority of the integrations are based on the international standard HL7 and MedCom standards (Danish standard).
Please note, in the light of the upcoming summer holidays, the tender material is expected to be published late June 2021 with a deadline for application for prequalification on 9 August 2021. The contracting authority expects the procurement to be conducted as a negotiated procedure with signing early 2022.
Suppliers in the market who are interested in participating in the dialogue may submit written comments and optionally a request for participation in further dialogue via the electronic tendering system cf. I.3. Written comments and requests to participate in the technical dialogue must be submitted not later than Friday, 4 June 2021 at 16.00 (4 p.m.) (Danish time). The name and CVR no. (business reg. no.) of the applicant supplier must be stated in the request. In particular, in consideration of the contracting entity’s use of resources for the technical dialogue, a maximum of three suppliers will be invited to the technical dialogue.