Public procurement notice: Contract Notice
Published: 2020-07-07
Buyer: Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
Country: UK
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 09310000 | 45232141 | 45315300 | 45331000 | 50721000
Estimated value: 14000000 GBP
Submission deadline: 2020-08-05
Award criteria: The most economic tender

Technical requirements: Provision of comprehensive overall planning, project management, design, production, delivery, maintenance and remediation of Temporary Power and HVAC for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with some of their resources embedded within the OC as required both during planning and delivery at a venue level. The requirement will also include the provision of temporary power for the opening and closing ceremonies and back of house areas, with options for the provision of host broadcaster power, and the supply and project management of fuel. There will also be the opportunity through this procurement to participate in discussions with CGF Partnerships Ltd (‘CGFP’), in relation to a potential opportunity for the successful supplier to provide equivalent goods and services at subsequent editions of the Commonwealth Games in 2026 and 2030, further information is outlined in section VI.
Description of procurement: 71 Commonwealth nations and territories are expected to participate in the XXII Commonwealth Games, which is one of the world's largest multi-sport events, bringing together over 4 000 of the world's elite athletes every 4 years, in an 11-day festival of sport and culture. The Birmingham 2022 Commonwealth Games will be held in venues across Birmingham and the West Midlands from 28 July until 8 August 2022. London's Olympic velodrome will also be utilised.
Provision of comprehensive overall planning, project management, design, production, delivery, maintenance and remediation of Temporary Power and HVAC for the Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (‘the OC’) in relation to the Birmingham 2022 Commonwealth Games (‘the Games’) with some of their resources embedded within the OC as required both during planning and delivery at a Venue level. The requirement will also include the provision of temporary power for the opening and closing ceremonies and back of house areas, with options for the provision of Host Broadcaster Power, and the supply and project management of Fuel. All equipment will be on a rental basis for a defined use period per venue, the supplier will be responsible for:
• providing embedded resource for engineering design, planning, project management and site management;
• managing the OC functional Area resource scoping towards establishing the optimum scope for each Venue in line with the approved budget and programme constraints and gain OC sign-off for delivery;
• equipment logistics, installation, assembly, testing, commissioning and operational performance demonstration of completed systems;
Temporary power systems are required at a majority of venues, this ranges from 100 % overlay through to fit-out specs within existing sport/exhibition venues.
HVAC systems using temporary chillers and air handling units using fabric ducting at high level within tents are currently required at the following spaces; Commonwealth Games Village – main dining tent and the main dining kitchen production tent, Sandwell Aquatics Centre – warm up pool tent and link corridor, core technology spaces — technology equipment room and on- venue results/timing control room. Temporary power is estimated to equate to circa 90 % of the requirement, and HVAC approximately 10 %.Further information on the OC's requirements can be found in the additional notes section VI.3) and in the procurement documents available at www.deltaesourcing.com
As stated in section, II.1.5) it is estimated that the contract value range for the Birmingham 2022 games is GBP 10 000 000 to GBP 14 000 000, this value includes the options for the provision of:(i) host broadcaster power scope; and
(ii) the provision of fuel (to include project management for the supply and management of fuel) as outlined within this notice for Birmingham 2022.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The OC does not bind itself to accept any tender and reserves the right to accept any part of a tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.


Award value: 14000000