Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2017-10-07
Buyer: Ministry of Defence, DE&S Mat Strat, British Forces Post Office (BFPO) Team
Country: UK
Contract type: Services
CPV classification: 60411000
Estimated value: 5000000 GBP
Award criteria: The most economic tender

Technical requirements: The British Forces Post Office (BFPO), part of the Defence Equipment & Support (DE&S) within the Ministry of Defence (MoD), provides a worldwide postal service to Permanent Joint Operating Bases and fixed base locations, as well as HM Ships and support to Operations and Exercises. The organisation is now considering the requirement for provision of services for the secure conveyance for HM Forces Mail, post September 2018. The Mail (letters and cards, large letters, small packets, and parcels up to 30Kgs in weight) would be despatched by BFPO in mail bags for both an Outbound service and an Inbound service: the former would be a service that commences at either London Heathrow, London Gatwick, or HQ BFPO; and the latter a service that concluded at either London Heathrow, London Gatwick, or HQ BFPO.
Conveyance service for Mail being moved both outbound (i.e. service commencing from London) and inbound (i.e. service concluding in London). The Mail will be moved in accordance with an agreement on specified flights and frequency, as well as time-frames that will apply for completed movement. In addition, however, short-notice requirements are anticipated and the service provider will be required to meet them.
The complete list of locations (routes) that will need the service can be made available on request. Tenderers will be at liberty to submit a bid for one route, several routes, or all routes as they so choose.
While the period of any contract will be 2 years, it is intended that Options will be included for the agreement of further periods of 12 months, up to a total of 24 months.
In issuing this Notice, BFPO is interested to understand the breadth of interest in this potential requirement. A brief market engagement process will therefore follow, & any company responding to the Notice will, in due course, be forwarded a short Questionnaire to complete. The e-mail address for responses to this Notice is mike.mcgovern521@mod.uk. & they should be received by 31/10/17.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2017106-DCB-11157183.


Award value: 5000000