Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-03-10
Buyer: MRDE Limited and Bedford Street Developments limited (BSDL)
Country: UK
Region: NORTHERN IRELAND
Contract type: Services
CPV classification: 42933000 | 55520000 | 64214200 | 71326000 | 71334000
Estimated value: 15000000 GBP

Technical requirements: MRDE Limited and Bedford Street Developments limited (BSDL) — Contract for Provision of Integrated Facilities Management Services for InvestNI Headquarters and Linum Chambers.
Following a procurement project involving the design, construction, finance, maintenance and operation of new office accommodation using the Public Private Partnership (PPP) approach, Invest NI chose the company MRDE Limited to provide accommodation and associated facilities services. MRDE designed and constructed a building in Bedford Square, Bedford Street to provide Invest NI Headquarters (HQ) accommodation with services provided within a PFI contract, and other ‘lettable’ space known as Linum Chambers to lease out to other tenants.
Bedford Street Developments limited (BSDL) was formed as the parent company to facilitate the needs and ongoing requirements of the Private Finance Initiative (PFI) MRDE contract with Invest NI, and to maintain the Landlord responsibilities for the adjoining Linum Chambers Building. MRDE now specifically manages the FM Hard and Soft Services of the PFI contract within the Invest NI Building (Ground Floor to Floor 7 including 2 level basement car parks). BSDL provides cleaning, maintenance and hospitality support to the tenants within Linum Chambers (Floors 8 — 12), and also services the communal areas between Invest NI and Linum Chambers (Fire escapes, Lift Lobbies, Utility supply etc.) The Building having been created and finished, allowed Invest NI to move into its new Headquarters in Bedford Square, Bedford Street Belfast in October 2005. Linum Chambers as a separately accessed part of the same Building, is currently leased to other Government tenants.
In July 2013, Invest NI acquired the entire equity of the Company ‘Bedford Street Developments Limited’ and its subsidiaries companies, including MRDE, that own and manage the lifecycle maintenance and the service provision contract for both Hard and Soft FM services to its Headquarters Building and shared areas along with the more limited Soft and Hard FM services provision to its Tenants in Linum Chambers.
Invest NI, through its acquired companies MRDE and BSDL, now wishes to re-tender the FM services contract in line with the Public Procurement Regulations 2015 with an anticipated commencement date of service provision being the 1st November 2016.
MRDE and BSDL wish to establish a Total Facilities Management services contract for Invest Northern Ireland's Headquarter building, Linum Chambers and all shared areas at Bedford Square, Bedford Street, Belfast. Under the scope of this contract, a single entity, which may be made up of a number of organisations, shall provide physical Soft FM services, and contracted (self or other) Hard FM services in respect of the building in accordance with:-
— Facilities help desk services comprehensive management reporting by way of computerised maintenance management system, to include all requested items detailed in the specification;
— Compliance with the Helpdesk requirements to link with Invest NI systems and provide a separate means for Linum Chambers tenants to contact and log requests/notifications with the FM Contractor;
— Management of the building fabric, internal and external, including décor and refurbishment planned, cyclical and reactive maintenance;
— Assist MRDE/BSDL with the responsibility and correct operation and maintenance of the building and facilities;
— Assist MRDE/BSDL with monitoring and enforcement of health, safety and environmental regulations with regards the building and services provided;
— Assist MRDE/BSDL with the Business continuity Plan, disaster statements and including subsequent monitoring of the repair of the facilities;
— Manage the safe supply of all subscription contracts (paid by MRDE/BSDL) concerning utilities — i.e. gas, electricity, water;
— Monitor consumption of water, gas, fuel etc. and reporting to MRDE/BSDL including on innovative means to minimise usage;
— Manage any Invest NI directly concluded contracts (if required) (Contracts procured and paid for directly by Invest NI but managed by FM Contractor — e.g. supply of paper, additional furniture or office equipment);