Public procurement notice: Contract Notice
Published: 2018-10-05
Buyer: The Council of the Borough of Kirklees
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 22458000 | 22821000 | 79800000 | 79810000 | 79820000
Estimated value: 700000 GBP
Submission deadline: 2018-11-05
Award criteria: The most economic tender

Technical requirements: This contract is for the production of documents required for the administration of all national and local electoral events (scheduled elections, by-elections, referendums and any unscheduled elections etc.) within the Kirklees voting area and individual electoral registration (IER) as administered by Kirklees Electoral Services on behalf of the ERO.
This contract is for the production of documents required for the administration of all national and local electoral events (scheduled elections, by-elections, referendums etc.) within the Kirklees voting area and Individual Electoral Registration (IER) as administered by Kirklees Electoral Services on behalf of the ERO.
1) Poll cards/poll card letters - printing of poll cards/letters, proxy poll cards/letters and postal poll cards/letters;
3) Postal vote stationery – printing of postal vote statement and instructions for postal voters, including outer envelope, return envelope, ballot paper envelope for postal ballot papers and associated leaflets as required;
4) HEF Canvass Forms – printing of initial, reminder and doorstep final reminder forms, to also include outer envelope, return envelope and leaflet;
6) Household Notification Letters (HNLs) – printing of HNLs, to include outer envelope (when appropriate);
7) Personal Identifier Refresh (PI) – printing of initial reminder and cancellation letters and postal vote application forms to include outer and return envelopes;
8) IER Correspondence – printing of all letters and application forms (if applicable) to include outer envelope and return envelope.
The Contract will initially run for a period of four (4) years with the successful Supplier, with the provision to extend by up to a maximum of two (2) years in increments of twelve (12) month periods. The anticipated Commencement Date of the Contract is 17.12.2018.
This exercise is an Open Procedure in accordance with the requirements under Regulation 27 of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of procuring the Service described in Appendix 2 — the "Specification Details". This specification is part of the procurement documentation that was published in relation to this Notice, and can be found at www.yortender.co.uk.
(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and
(ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'), which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria contained within the standard selection questionnaire (‘SQ’) within the Supplier Submission Document (i.e. Appendix 1), which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.
See Section 4 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf). Economic operators must submit either a copy of the audited accounts for the most recent two (2) years or if it cannot, then it must provide either:
(a) a statement of the turnover, profit and loss account/ income statement, balance sheet/statement of financial position and statement of Cash Flow for the most recent year of trading for this organisation;
(b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

Eligibility requirements: In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102) (the 'Regulations'), which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the Contracting Authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria contained within the standard selection questionnaire (‘SQ’) within the Supplier Submission Document (i.e. Appendix 1), which is available to download at: https://www.yortender.co.uk/procontract/supplier.nsf or is available at the address set out in Sections I.1) and I.3) of this Notice above.

Award value: 700000