Public procurement notice: Dynamic Purchasing System
Published: 2020-10-06
Buyer: Bergen Kommune — Innkjøp konsern
Country: NO
Contract type: Services
Procedure: Restricted procedure
CPV classification: 71315200 | 71800000 | 72220000: Systems and technical consultancy services | 72224000: Project management consultancy services
Submission deadline: 2030-11-11
Award criteria: The most economic tender

Technical requirements: Bergen Kommune [Bergen Municipality] will set up a Dynamic Purchasing System (abbreviation DPS) for future procurements of consultancy and advisory services connected with building and construction sites and associated areas.
The Dynamic Purchasing System that will be entered into is broad and is intended to be used for spatial planning, administration and management, design and regulation, control, and preparation of tender documents.
Bergen Municipality excludes extremely complex and demanding assignments from the DPS, for example, comprehensive, advanced and complex engineering design assignments or assignments requiring advanced expertise in special competence areas. By using the DPS for tender implementation, Bergen Municipality will also see which companies are included in the system, and how these can be expected to have the necessary competence.
Contracts for construction manager assignments, less complex engineering design assignments will be announced within the DPS. Further assignments of less complexity, for example, inspection of civil engineering execution or condition assessments.
The system includes consultancy and advisory services in all technical building disciplines as well as architect services (Architect and Landscape Architect). This can for example apply to:
— reviews, mapping, condition assessments and analysis connected with the building and construction sector as well as installations;
— spatial planning, amongst other things, within traffic, cultural monuments, transport (roads, rail, ocean);
The contracts in the Dynamic Purchasing System will usually be based on the standard templates NS 8401, NS 8402 or NS 8403, depending on which standard is best suited to the assignment.
The Dynamic Purchasing System will apply for all of Bergen Municipality and all their entities. The following municipal entities and units are currently relevant ordering authorities:
Bergen Municipality currently has a number of framework agreements for the service areas listed previously. These contracts will exist alongside the Dynamic Purchasing System that Bergen Municipality where there are framework agreements binding Bergen Municipality to purchase within the contracts, these will be utilised. The dynamic purchasing system will thus not be able to lead to so-called contract leaks, but will supplement, and in the long run within some areas be able to replace framework agreements entered into. The system will not be time limited.
Furthermore, moving forward, Bergen Municipality also wants to be able to choose to announce individual procurements outside of the Dynamic Purchasing System. This can for example concern extremely comprehensive contracts and contracts that require special expertise, cf. the above-named complex assignment.
The suppliers who are included in the Dynamic Purchasing System there will be little risk and little work involved in seeking inclusion in the system. At the same time, one will be notified when contests are held in the system. Therefore, Bergen Municipality advises interested suppliers to seek inclusion.
The contracting authority envisions that the suppliers can cover the different areas within the announced DPS, but there will not be a need for all of the contracting authorities who qualify for the system to cover all areas. This means that not all who are qualified in a DPS can expect to submit tenders in a tender contest. Bergen Municipality recommends however, that companies included in the system assess each announced assignment in relation to whether they have the opportunity to submit a tender offer.
The system duration can be expanded and shortened by the contracting authority by a separate announcement to this effect, cf. the procurement regulations § 26-5(3).
Documentation: tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.

Eligibility requirements: Tenderers must be a legally established company. Documentation: tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.