Public procurement notice: Contract Notice
Published: 2025-05-26
Buyer: Oslo kommune v/ Bymiljøetaten
Country: NO
Region: NO081
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48311000 | 48331000 | 48333000 | 72000000
Submission deadline: 2025-06-25

Technical requirements: Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.

Eligibility requirements: Requirement: The tenderer shall be a legally established company.
Documentation requirement: Norwegian companies: Company Registration Certificate
Foreign companies: Proof that the company is registered in a trade or business register as prescribed by the law of the country where the company is established.
Requirement: The tenderer shall have sufficient economic and financial capacity to be able to fulfil the contract.
Documentation requirement: The company's last Annual Financial Statement including notes, the Board's Annual Reports and Audit Reports, including new information of relevance to the company's fiscal numbers. 
And 
Credit rating
The contracting authority reserves the right to obtain credit appraisal on its own initiative.
Requirement: The tenderer shall have experience from equivalent assignments.
Equivalent assignments means the provision of services for project hotels inside building and construction.
Documentation requirement: A short description of the most important deliveries in the last three years, including information on the contract ́s value, date of delivery as well as the name of the contracting authority and a description of the assignment ́s content.
Requirement: Tenderers shall have a relevant quality assurance system for the content of the contract.
Documentation requirement: A description of the tenderer ́s quality assurance methods.
Alternatively: Certificate for the company's quality assurance system issued by independent bodies that confirms the tenderer fulfils certain quality assurance standards, for example ISO 9001:2015.
Requirement: Tenderers shall have a management system for information security based on recognised standards that cover the entire system. Recognised standards means NBMS basic principles ISO 27001, NIST CSF or equivalent internationally recognised standards.
Documentation requirement: Documentation of certification including scope for the certification. Alternatively, a short description of the management system ́s structure, principles and how compliance is ensured in practice.
The waiting period is ten days.
BYM needs a project hotel with the accompanying project room for document and file management in the execution of building and construction projects. This will typically be project materials such as drawings, model files, minutes, reports, handling changes, deviation messages, pictures, etc. 

The project hotel shall be delivered as a complete system. A service contract shall be signed with one tenderer. The users of the project hotel will be employees of The Urban Environment, externally engaged and contract parties.

BYM executes approx. 240 contract projects per annum. Of these, there will always be a need for a project hotel for 30-40 projects.

See the requirement specifications for further information.
The contract will be valid for 4 years from when the contract is signed. 
The contracting authority has an option to extend the contract for up to 1+1+1+1 year on unchanged terms.
The contract period, including options, is 8 years.