Public procurement notice: Contract Notice
Published: 2018-09-25
Buyer: Ministry of information society and administration
Country: MK
Contract type: Services
Procedure: Open procedure
CPV classification: 72212311
Estimated value:  MKD
Submission deadline: 2018-11-05
Award criteria: Lowest price

Technical requirements: Subject of this procurement is modernization of the Document Management System (DMS), implemented in state institutions, by means of procurement of a new appropriate modern system
As part of the offer, the economic operator has an obligation to provide bid guarantee (guarantee for participation) in amount of at least 3 % of the total bid value excluding VAT.
The guarantee is in form of a bank guarantee. For the contracting authority all banks are acceptable.
The guarantee shall be submitted in its original form even in the procedures conducted electronically. Scanned/Copies will not be accepted / Guarantee may be submitted in paper form as specified in the point 2.1.2 before the deadline for submission of the bids or at the public opening by authorized representatives of the bidders. If the guarantee is available in its original electronic form/E-guarantee, it should be attached on ESPP with the offer and accompanying documentation. The guarantee must be valid for at least 14 days after the expiry date of the offer. Any offer that does not contain bid guarantee, or it contains bid guarantee which is not in accordance with the conditions specified in the tender documentation, will be rejected from the Contracting Authority as unacceptable.
The bid guarantee of unsuccessful economic operators will be returned within 7 days after signing of the contract with the most suitable economic operator.
The bid guarantee can be charged if the tendered withdraws his offer before the expiry of its validity, does not accept the corrections of arithmetic errors by the commission, does not sign the contract for public procurement in accordance with conditions of tender documentation and does not provide guarantee about quality execution of the contract.
The contracting authority shall perform payment of the prices in Table 1, Table 2, Table 3 and Table 9, reduced according to item 6.1.5 of the Tender Documentation, after the conclusion of the contract and after the previously delivered licenses according to the time table, and in accordance with the stated unit prices and within 60 days from the date of receipt of the invoice in the archives of the Contracting Authority.
The contracting authority shall perform payment of the prices in Table 4 and Table 5, Table 6 and Table 8, reduced according to item 6.1.5 of the Tender Documentation on a successive basis, in accordance with the need for using the listed additional services and pursuant to the unit prices and within 60 days from the date of receipt of the invoice in the archives of the Contracting Authority.
The contracting authority shall perform payment of the prices in Table 7, reduced according to item 6.1.5 of the Tender Documentation on a quarterly basis, in accordance with the adopted minutes for quality delivery of service for the respective quarter and within 60 days from the date of receipt of the invoice in the archives of the Contracting Authority.
The payment method is obligatory. Any bid that contains a payment method different from that determined in this item shall be considered unacceptable and as such will be rejected by the public procurement commission.
A group of tenderers has also right to submit an offer without obligation for joining in appropriate legal form. The Contracting Authority will not require the group of tenderers to join in any specific legal form if it is selected as the winner of the procurement.
An integral part of this bid shall be an agreement for submitting joint tender with which the members in the group of economic operators oblige to each other and to contracting authority to execute the public procurement contract. In this contract the following information shall be included: member of the group who shall be leader of the group, i.e. the member who will submit the offer and will represent the group, the member of the group who will sign the public procurement contract on the behalf of all members, member of the group who will provide the guarantee for participation in form of a bank guarantee on behalf of all members of the group of economic operators, member of the group who shall issue the invoice and a bank account on which payments shall be made, brief description of the responsibilities of each member of the group of economic operators for contract execution, and additional article in the contract where shall be stated that the members of the group of economic operators are jointly and severally liable to the contracting authority for the obligations and responsibilities undertaken with the offer.
All members of the group of bidders are individually and severally liable to the Contracting Authority for execution of their commitments. The Contracting Authority shall communicate with the representative of the group.
— Declaration by the economic operator that in the last 5 years there is no enforceable judgment against them due to participation in a criminal organization, corruption, fraud or money laundering,
— Confirmation that the economic operators are not a subject of bankruptcy proceedings issued by competent authority,

Eligibility requirements: To prove their personal situation, the economic operator shall submit the following documents: — Declaration by the economic operator that in the last 5 years there is no enforceable judgment against them due to participation in a criminal organization, corruption, fraud or money laundering, — Confirmation that the economic operators are not a subject of bankruptcy proceedings issued by competent authority, — Confirmation that the economic operators are not a subject of liquidation proceedings issued by competent authority, — Confirmation for paid taxes, contributions and other public duties issued by competent authority in the country where the economic operator is registered, — Confirmation from the Register of penalties for criminal acts committed by legal entities stating that no minor penalty — ban on participation in public call procedures, awarding public procurement contracts and contracts on public-private partnership has been imposed, — Confirmation from the Register of penalties for criminal acts committed by legal persons stating that no minor penalty — temporary or permanent ban on the performance of particular action has been imposed, — Confirmation that has not been imposed no misdemeanor sanction — ban on performance of profession, activity or responsibility, i.e. temporary ban for performance of specific activity. The statement of line 1 shall be prepared in electronic form and electronically signed by the electronic operator and does not need to be certified by a competent authority. Documents cannot be older than 6 (six) months considered from the deadline for submission of the bids. If the country, where the economic operator is registered, does not issue the documents, or if it does not encompass all aforementioned case, the economic operator can submit statement verified at competent authority. 2.5.2 The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements pursuant to the term under Article 2.5.1, sub item 1, stating the time of execution of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) In the event that the Bidder meets the terms and requirements under item 2.5.1 sub-item 2 referring to professional qualifications for professional staff, the same shall be proved by submitting the following documentation, according to the order from the requirement under item 2.5.1, sub-item 2: (a) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of their hiring, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (b) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (c) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (d) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a valid certificate issued by the legal entity/s, confirming that the expert has designed at least 3 web pages (Responsive web design), indicating the same. (e) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. 3) Statement that in case the Bidder is selected as a Provider of Procurement, the Bidder will have a professional staff in place for the entire duration of the Agreement, with the listed professional qualifications. 4) Deliver a statement regarding the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.5.3 All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they do not need to be certified by a competent authority. 2.6.2 The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards. 2.5.1 In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 3 (three) implemented agreements for development and implementation of solutions for electronic documents/contents management (Enterprise content management) 2) To have professional full-time or hired staff at all time, with the following professional qualifications: — At least two (2) persons holding certificates for installation/configuration of the offered (Enterprise content management) platform, being at expert/specialist/engineer level, issued by the manufacturer of the same, with minimum 3 years work experience. — At least two (2) programmers, holding certificates for application development of the offered solution, with minimum 3 years an appropriate work experience. — At least two (2) persons holding certificates at an expert level for database which is to be used for the solution, with minimum 3 years an appropriate work experience. — At least one (1) web-designer with web-design skills and experience in designing at least 3 web-pages (responsive web design). — At least one (1) person holding certificate for project management or certificate for quality provision aimed at users, User experience (PRINCE 2, PMI, UX/PM or equivalent) with minimum 3 years an appropriate work experience. 3) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 4) Statement concerning the elements of the Contract that the Bidder intends to subcontract to a subcontractor. 2.6.1 In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 27001 Information Security Management System.
2.5.2 The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements pursuant to the term under Article 2.5.1, sub item 1, stating the time of execution of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) In the event that the Bidder meets the terms and requirements under item 2.5.1 sub-item 2 referring to professional qualifications for professional staff, the same shall be proved by submitting the following documentation, according to the order from the requirement under item 2.5.1, sub-item 2: (a) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of their hiring, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (b) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (c) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (d) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a valid certificate issued by the legal entity/s, confirming that the expert has designed at least 3 web pages (Responsive web design), indicating the same. (e) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. 3) Statement that in case the Bidder is selected as a Provider of Procurement, the Bidder will have a professional staff in place for the entire duration of the Agreement, with the listed professional qualifications. 4) Deliver a statement regarding the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.5.3 All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they do not need to be certified by a competent authority. 2.6.2 The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards. 2.5.1 In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 3 (three) implemented agreements for development and implementation of solutions for electronic documents/contents management (Enterprise content management) 2) To have professional full-time or hired staff at all time, with the following professional qualifications: — At least two (2) persons holding certificates for installation/configuration of the offered (Enterprise content management) platform, being at expert/specialist/engineer level, issued by the manufacturer of the same, with minimum 3 years work experience. — At least two (2) programmers, holding certificates for application development of the offered solution, with minimum 3 years an appropriate work experience. — At least two (2) persons holding certificates at an expert level for database which is to be used for the solution, with minimum 3 years an appropriate work experience. — At least one (1) web-designer with web-design skills and experience in designing at least 3 web-pages (responsive web design). — At least one (1) person holding certificate for project management or certificate for quality provision aimed at users, User experience (PRINCE 2, PMI, UX/PM or equivalent) with minimum 3 years an appropriate work experience. 3) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 4) Statement concerning the elements of the Contract that the Bidder intends to subcontract to a subcontractor. 2.6.1 In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 27001 Information Security Management System.
2.5.2 The Economic operator must prove its capacity to meet the minimum requirements under item 2.5.1 by submitting the following: 1) Deliver Certificates for quality implemented Agreements pursuant to the term under Article 2.5.1, sub item 1, stating the time of execution of the contracted Agreement, or if such Certificate cannot be provided, the Bidder shall prove this by submitting a copy of the concluded Agreements and his statement for impeccable implementation of the same. 2) In the event that the Bidder meets the terms and requirements under item 2.5.1 sub-item 2 referring to professional qualifications for professional staff, the same shall be proved by submitting the following documentation, according to the order from the requirement under item 2.5.1, sub-item 2: (a) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of their hiring, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (b) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (c) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. (d) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a valid certificate issued by the legal entity/s, confirming that the expert has designed at least 3 web pages (Responsive web design), indicating the same. (e) If the person is hired, the Bidder must submit the M1 / M2 form as a proof of full-time employment, but if he plans to hire, the bidder must submit as evidence a Statement listing the person he intends to hire, along with their written consent. For proof of expertise (certification), the Bidder must submit a copy of the appropriate valid certificate according to the terms and requirement. As proof that the expert has at least 3 years of working experience, a certificate/statement issued by the legal entity/s where the expert has acquired the relevant work experience is submitted, or if such a certificate cannot be provided, the bidder must submit a Statement confirming that the person has at least 3 years of appropriate work experience, indicating the relevant projects the expert has worked on and the period of his engagement. 3) Statement that in case the Bidder is selected as a Provider of Procurement, the Bidder will have a professional staff in place for the entire duration of the Agreement, with the listed professional qualifications. 4) Deliver a statement regarding the notification regarding the elements of the contract that the Bidder intends to subcontract to a subcontractor. 2.5.3 All listed documents, except for the certificates, are prepared and signed electronically by the economic operator and they do not need to be certified by a competent authority. 2.6.2 The economic operator shall prove its capacity to meet standards under sub-item 2.6.1 by submitting the required certificates for complying with the specified ISO Standards.
2.5.1 In order to prove its capacity to implement the relevant public procurement contract in terms of its technical or professional capability, the economic operator must meet the following minimum requirements: 1) To have a Referent list of minimum 3 (three) implemented agreements for development and implementation of solutions for electronic documents/contents management (Enterprise content management) 2) To have professional full-time or hired staff at all time, with the following professional qualifications: — At least two (2) persons holding certificates for installation/configuration of the offered (Enterprise content management) platform, being at expert/specialist/engineer level, issued by the manufacturer of the same, with minimum 3 years work experience. — At least two (2) programmers, holding certificates for application development of the offered solution, with minimum 3 years an appropriate work experience. — At least two (2) persons holding certificates at an expert level for database which is to be used for the solution, with minimum 3 years an appropriate work experience. — At least one (1) web-designer with web-design skills and experience in designing at least 3 web-pages (responsive web design). — At least one (1) person holding certificate for project management or certificate for quality provision aimed at users, User experience (PRINCE 2, PMI, UX/PM or equivalent) with minimum 3 years an appropriate work experience. 3) To have professional staff available at all time for the entire duration of the agreement, holding the above stated certificates. 4) Statement concerning the elements of the Contract that the Bidder intends to subcontract to a subcontractor. 2.6.1 In order to prove its capacity to implement the relevant public procurement contract, in terms of quality system standards, the economic operator must meet the following standards: — ISO 9001 Quality management system, — ISO 27001 Information Security Management System.