Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2017-04-06
Buyer: Caerphilly County Borough Council
Country: UK
Region: WALES
Contract type: Services
CPV classification: 71311000: Civil engineering consultancy services | 71311210 | 71311300 | 71312000: Structural engineering consultancy services | 71313000: Environmental engineering consultancy services
Estimated value: 1107000 GBP

Technical requirements: The Council hereby gives notice to the market that it intends to undertake the following procurement process in order to establish a contract for Highway Asset Management Consultancy Services in order to further develop and enhance the highway asset management framework for all Welsh Local Authorities and Local Government. Prospective tenderers are advised to refer to information note attached to this PIN which provides additional information on the background to the project requirements.
The purpose of this procurement process is to provide the 22 Local Authorities in Wales including for Welsh Government on behalf of the County Surveyors Society Wales (CSSW), with the necessary professional services in connection with Highway Asset Management Planning. The Local Authorities including for Welsh Government are seeking Consultants that have the necessary experience and expertise in the development of highway asset management planning and processes. Further information on the core aims and objectives of the project are outlined within the attached information note.
It is anticipated that contracted services will commence from the 1.2.2018 for an initial period of 3 years (with an option to extend for a further period of up to 2 years at 12 monthly intervals).
The Procurement is intended to be administered via the Open Procedure as contained within the Public Contracts Regulations 2015. It is intended that the contract will be let under the NEC3 Professional Services Contract Option E: Time Based Contract. The Invitation to Tender process will commence in June 2017.
This Prior Information Notice (PIN) is not an invitation to tender. The purpose of this PIN is to serve as an indication of proposed future procurement by the Council, though it may be subject to change, and does not constitute any commitment by the Council to undertake any public procurement exercise in the future.
Contractors are invited to express their interest in participating in the tendering exercise by emailing Chris Davidge at Caerphilly CBC at davidc1@caerphilly.gov.uk by Friday 21.4.2017. The Council will be undertaking a pre procurement market engagement exercise for this contract with those that have expressed interest in the opportunity. Further information is set out within the information note attached to this PIN and details of the pre procurement market engagement exercise will be released following the deadline of the expressions of interest. The pre procurement market engagement exercise is planned for Wednesday 03rd May 2017. Contractors are advised that the Council will not be notifying interested parties when the ITT documents are published. The Council will publish a Contract notice when the ITT Is released to the market.
Note: Proactis Plaza E-Tender Portal (https://supplierlive.proactisp2p.com/Account/Login ) will be used to conduct any proposed future procurement exercise associated with this PIN. Contractors not already registered on the E-Tender Portal are requested to do so as registration will be required, a step by step registration user guide is attached to this PIN.
Further background information on the description of the procurement process is attached to this PIN as an ancillary document. The successful contractor will be required to deliver Community Benefits in support of the Council's economic, environmental and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=64431


Award value: 1107000