Public procurement notice: Contract Notice
Published: 2025-08-18
Buyer: Fluxys Belgium n.v.
Country: BE
Region: BE100
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 48000000 | 48700000 | 48730000: Security software package | 72212710
Submission deadline: 2025-09-22

Technical requirements: 6-year framework agreement (plus 1-year option) with one operator for the renewal of the backup solution of Fluxys Belgium. 
Renewal of Fluxys Belgium's backup data protection and archive solution means a review of the current Central Backup Software (Rubrik), the current Backup on disk environment (Data Domain) and archive solution (Cloudian S3). 
Goal is to continue to provide a service and a scalability of the “Backup Solution” for all the Fluxys Belgium's Production and NON-Production environments.
The candidate must have the necessary economic and financial standing to perform the contract.  
* Criterion 1: Proof of the candidate's economic and financial standing may be furnished by one or more of the following references: 
- the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established. 
- a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading. 

Minimum level(s) of standards possibly required:  
* Criterion 1: The candidate must have an average yearly turnover of at least EUR 4.500.000. This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators. 
In addition, the following financial ratio’s shall be met: 
Current ratio (i.e. current assets divided by current liabilities) must be above 1.00; 
Solvency ratio (i.e. equity divided by total assets) must be above 20%. 
In the event the economic operator does not meet the aforementioned ratio’s and the economic operator is not able to provide a parent company guarantee pursuant to section III.1.8 , it shall provide an unconditional, irrevocable and first demand bank guarantee in the amount of 5% of the total value of the contract, guaranteeing the performance by the economic operator of its obligations arising out of and in accordance with the contract (if the contract were to be awarded to the economic operator).
* Criterion 2: The candidate must also provide evidence of relevant professional risk indemnity insurance. 
Minimum level(s) of standards possibly required:  
* Criterion 2:  The relevant professional risk indemnity insurance must have a minimum coverage of EUR 1.250.000 Please note that If the candidate is awarded the contract, his professional risk indemnity insurance should be increased to a minimum coverage of EUR 1.250.000.
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 3: The candidate must have the highest available vender certification for this equipment. As proof, the candidate shall provide copy of such a valid certificate. Such certificate must not be older than 3 years. 
Minimum level(s) of standards possibly required:  
* Criterion 3: Proof or certificate (or equivalent) of his compliancy .
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 4: The candidate shall provide a signed declaration in which he confirms that, for the execution of the contract, 100 % of the staff is able to express themselves in a comprehensible way in English or French or Dutch. 
Minimum level(s) of standards possibly required:  
Criterion 4: Declaration signed by the competent authority.

Eligibility requirements: The candidate must have the necessary economic and financial standing to perform the contract.  
* Criterion 1: Proof of the candidate's economic and financial standing may be furnished by one or more of the following references: 
- the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established. 
- a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading. 

Minimum level(s) of standards possibly required:  
* Criterion 1: The candidate must have an average yearly turnover of at least EUR 4.500.000. This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators. 
In addition, the following financial ratio’s shall be met: 
Current ratio (i.e. current assets divided by current liabilities) must be above 1.00; 
Solvency ratio (i.e. equity divided by total assets) must be above 20%. 
In the event the economic operator does not meet the aforementioned ratio’s and the economic operator is not able to provide a parent company guarantee pursuant to section III.1.8 , it shall provide an unconditional, irrevocable and first demand bank guarantee in the amount of 5% of the total value of the contract, guaranteeing the performance by the economic operator of its obligations arising out of and in accordance with the contract (if the contract were to be awarded to the economic operator).
* Criterion 2: The candidate must also provide evidence of relevant professional risk indemnity insurance. 
Minimum level(s) of standards possibly required:  
* Criterion 2:  The relevant professional risk indemnity insurance must have a minimum coverage of EUR 1.250.000 Please note that If the candidate is awarded the contract, his professional risk indemnity insurance should be increased to a minimum coverage of EUR 1.250.000.
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 3: The candidate must have the highest available vender certification for this equipment. As proof, the candidate shall provide copy of such a valid certificate. Such certificate must not be older than 3 years. 
Minimum level(s) of standards possibly required:  
* Criterion 3: Proof or certificate (or equivalent) of his compliancy .
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 4: The candidate shall provide a signed declaration in which he confirms that, for the execution of the contract, 100 % of the staff is able to express themselves in a comprehensible way in English or French or Dutch. 
Minimum level(s) of standards possibly required:  
Criterion 4: Declaration signed by the competent authority.
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 5: The candidate shall list 2 or more reference projects similar to the scope of the contract to be awarded. Each project must meet the following requirements: 
- projects executed during the last 3 years, 
- projects executed in the European Union. 
The candidate shall attach a list of the main services performed during the last three years, indicating the amount, the date and the public or private bodies for which they were intended.  
The services shall be proved by certificates issued or countersigned by the competent authority or, in the case of services provided to a private customer, by certificates issued by the customer. 
Minimum level(s) of standards possibly required:  
Criterion 5: Minimum 2 (two) work references similar to the works to be executed under the contract being awarded in the framework of this procedure (both in terms of the nature of the works and their scope) during the last three years related to services in the European Union.
The candidate must have the necessary technical and professional ability to perform the contract. Proof of the candidate's ability must be furnished by the following means (in case of a joint tender, the combined capacity of all members is taken into account): 
* Criterion 6: The candidate must be able to provide a 24x7 support to Fluxys Belgium with a reaction duration less than 4 hours. 
Minimum level(s) of standards possibly required:  
* Criterion 6: Proof of capacity to provide a 24/7 support and a detailed services level agreement.
In the event the economic operator does not meet the aforementioned ratio’s and the economic operator is not able to provide a parent company guarantee pursuant to section III.1.8 , it shall provide an unconditional, irrevocable and first demand bank guarantee in the amount of 5% of the total value of the contract, guaranteeing the performance by the economic operator of its obligations arising out of and in accordance with the contract (if the contract were to be awarded to the economic operator).
See Invitation To Tender
15 calendar days
ICT Backup solution and data protection for Fluxys Belgium