Public procurement notice: Contract Notice
Published: 2019-10-31
Buyer: Renfrewshire Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 32400000 | 32410000 | 32430000 | 35125100: Sensors | 38126300
Estimated value: 1300000 GBP
Submission deadline: 2019-12-02
Award criteria: The most economic tender

Technical requirements: The Council requires a single contractor to supply an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, supply, installation and maintenance of a LoRaWan network or equivalent for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis. Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper -proof. The Council’s in-house team will install the sensors and the contractor will provide appropriate warranties to support this requirement.
Due to the anticipated costs of the sensors this is a supplies contract with related services and installation works. The Council requires a single contractor to supply all the environmental sensors required and an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, as above network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis.
Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper -proof. The batteries used in the sensors should be available to the commercial market, but should not be of the type which can be interchangeable to other standard electrical equipment i.e. avoid battery types available in retail shops i.e. AAA, AA, C, D, etc.
Due to access issues, the Council in-house team will arrange separately for installation of sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement. The sensors should be provided with appropriate fixatives as part of the contract and the contractor will provide training to the Council in respect of all installation requirements as part of the contract. The sensors should be maintenance free, with the exception of replacement battery/ies after the minimum guaranteed period. For more information please refer to the tender documents.
The contractor will be responsible for any works or installation costs required for the network. For more information on this requirement please refer to the tender documents.
The contract term is 2 years with the option to extend for up to 2 x 12 month extensions subject to contract performance and the availability of further funding.
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
This contract will include performance conditions relating to fair working practices and community benefits. The performance conditions are detailed within the conditions of contract.
Tender submissions will be opened in accordance with the Councils standing orders relating to contracts.
The recommended tenderer will be required to provide at request for documentation stage the following documents:
The evaluation of tender submissions will be undertaken by a panel representing relevant areas of expertise across the Council which will include: procurement, technical representation, health and safety and insurance. An external consultant from fable services will also evaluate the tender submissions.
Should the intended benefits of monitoring become apparent and further funding become available to allow expansion to other Council properties, then the Council under Regulation 33 (8) of the Public Contracts (Scotland) Regulations 2015 reserves the right to utilise the negotiated procedure without prior publication to award further contracts.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
Please refer to the invitation to tender document for more information on community benefit requirements.

Eligibility requirements: Selection criteria as stated in the procurement documents.

Award value: 1300000