Public procurement notice: Contract Notice
Published: 2016-03-05
Buyer: Statens vegvesen Region midt (The Norwegian Public Roads Administration, Region Mid-Norway)
Country: NO
Region: Møre og Romsdal
Contract type: Works
Procedure: Open procedure
CPV classification: 31000000 | 50230000 | 50232000 | 65320000: Operation of electrical installations
Submission deadline: 2016-04-21
Award criteria: Lowest price

Technical requirements: E1551 Nordmøre and Romsdal 2017-2021. Operation and maintenance contract for electrical installations on national and county roads.
The assignment includes operation and maintenance assignments related to electrical installations, with functional responsibility for some of the assignments on national roads, national foot/bicycle paths, county roads, and county foot/bicycle paths with accompanying side installations, side areas, equipment and installations in Nordmøre and Romsdal. The most important sites and installations included in the contract consist of, amongst others: 36 tunnels with electrical installations, 13 traffic signal installations, 12 weather stations, 89 traffic counting points, 6 ATK-poiønts, 56 variable signs, 27 bridges/subways with electrical installations, 2 328 light points along the open air roads, 41 distribution cupboards for street lights and 13 buildings-waiting rooms/sanitary rooms.
The assignment includes, amongst other things, inspection, function testing and internal control as well as periodical work, repairs to damages and replacement/installation of objects. The assignment also includes registration, planning the work, contingency, documentation, reporting to the builder and handling other assignments that are necessary for the operation and maintenance of the electrical installations on the road network.
If the builder takes up the option for a 12-month contract extension, the extended contract period will run until 31.12.2022, 24:00.
The most important sites and installations included in the contract consist of, amongst others: 36 tunnels with electrical installations, 13 traffic signal installations, 12 weather stations, 89 traffic counting points, 6 ATK-poiønts, 56 variable signs, 27 bridges/subways with electrical installations, 2 328 light points along the open air roads, 41 distribution cupboards for street lights and 13 buildings-waiting rooms/sanitary rooms.
Equivalently, all foreign tenderers with business addresses in other EEA countries shall enclose a VAT certificate and tax certificate. If the tenderer's home country does not issue such certificates, they can be replaced by a declaration from a legal or administration authority in the home country or the current country of residence.
Tenderers shall have a system and routines that ensure that the HSE work is operated in a systematic manner in accordance with the internal control regulations.
Information about systems and routines shall be enclosed with the tender. Cf. chapter E2, point. 4.2.1.
If the tenderer is a working partnership (supplier group), the requirements apply for each of the participants.
The H1-value is defined as the number of work accidents with absence in relation to the hours worked multiplied by 10 raised to 6.
If the H1-value is higher than this, an account shall be given of the developing trend for the H1-value and possibly the F-value, which will express the severity of any high H1-value. Furthermore, there should be a statement submitted with the tender on whether
If the tenderer is a working partnership (supplier consortium), a declaration of joint and several liability to the builder and third-parties must be enclosed with the tender.
Tenderers must make sure to substantiate how the competence requirements shall be met by the participants. Furthermore, each participating company in the working partnership shall provide
such information about their company as required in the tender documentation. Working partnerships will be assessed collectively for all eligibility requirements, except HSE and own equity. Each participant will be individually evaluated for HSE and equity.
Documentation of any significant changes to the tenderer's equity and solvency compared to the last accounts audit must accompany the tender.

Eligibility requirements: Tax Certificate: All Norwegian tenderers shall present a tax and VAT certificate. Equivalently, all foreign tenderers with business addresses in other EEA countries shall enclose a VAT certificate and tax certificate. If the tenderer's home country does not issue such certificates, they can be replaced by a declaration from a legal or administration authority in the home country or the current country of residence. A Norwegian translation of all such certificates and/or declarations shall be enclosed. HSE: Tenderers shall have a system and routines that ensure that the HSE work is operated in a systematic manner in accordance with the internal control regulations. Documentation requirement: Information about systems and routines shall be enclosed with the tender. Cf. chapter E2, point. 4.2.1. Accident frequency (H1-VALUE): If the tenderer is a working partnership (supplier group), the requirements apply for each of the participants. The H1-value is defined as the number of work accidents with absence in relation to the hours worked multiplied by 10 raised to 6. The average H1-value for the last three years should be lower than 10. Cf. chapter E2, point 4.2.2, form E2-4.2.2. If the H1-value is higher than this, an account shall be given of the developing trend for the H1-value and possibly the F-value, which will express the severity of any high H1-value. Furthermore, there should be a statement submitted with the tender on whether improvement measures have been implemented, and if so, documentation on their effect. Working partnerships: If the tenderer is a working partnership (supplier consortium), a declaration of joint and several liability to the builder and third-parties must be enclosed with the tender. A statement should also be given of the company form and the composition of the working partnership, including the participants' organisation numbers. Tenderers must make sure to substantiate how the competence requirements shall be met by the participants. Furthermore, each participating company in the working partnership shall provide such information about their company as required in the tender documentation. Working partnerships will be assessed collectively for all eligibility requirements, except HSE and own equity. Each participant will be individually evaluated for HSE and equity. Equity. Solidity: Tenderers are required to have positive equity. If the tenderer is a working partnership, (supplier group), the requirement applies to each of the participants. Documentation requirement: Documentation of equity is to be submitted the tender. Cf. chapter E2, point 4.3.1, form E2-4.3.1. Documentation of any significant changes to the tenderer's equity and solvency compared to the last accounts audit must accompany the tender. Turnover: The tenderer's annual average turnover should be at least as large as the annual turnover the contract will generate. Documentation requirement: Documentation of turnover for the last three years should be submitted the tender. Cf. chapter E2, point 4.4.1, form E2-4.4.1. Experience: Tenderers who are recently established companies and consequently, cannot submit references, must be particularly careful to demonstrate that they have the ability to carry out the contract. The tenderer shall report their company formation and employee expertise. Planned organisation for the assignment and CV s for the key personnel in the project organisation are extremely important. This also applies for companies that merge or are acquired by another company during the tendering process. Reference projects from equivalent work: The tenderer shall have experience from work of the same nature and degree of difficulty. Documentation requirement: Information on such shall be attached with the tender. Cf. chapter E2, point 4.1.1, form E2-4.1.1. Where the tenderer is dependent on a sub contractor in order to be qualified, the tenderer must document for the contracting authority that the tenderer will have authority over the required resources. This can be documented by the tenderer presenting a mutual statement of liability, or equivalent. Reference projects with the builder's experience: NPRA and other builders' experiences with the tenderer will be appraised The tenderer is required to show references to relevant contracts that they themselves have executed in a satisfactory manner. Conditions which will be evaluated are related to, a.: — documentation of executed quality; — fulfilment of contracts; — compliance with provisions and procedures for HSE; — compliance with provisions for wages and working conditions; — keeping deadlines; — follow-up in the claims period. Documentation requirement: Information about contracts the tenderer has had in the last few years, with names of references at the contracting authority, shall accompany the tender. Cf. chapter E2, point 4.1.2, form E2-4.1.2. Any assessment forms from previously completed contracts can also be included in the basis for the evaluation. Key persons' competence: Technical and professional competency and relevant experience is required of the key personnel who will be engaged in this assignment. Documentation requirement: Competence and experience must be documented. Cf. chapter E2, point 4.4.2, form E2-4.4.2. Organisation: The organisation of the execution of the contract is required to be sufficiently staffed and the tenderer shall have the capacity and ability to deal with unforeseen circumstances during the contract period. Documentation requirement: A statement of how the tenderer will organise the execution of the contract. Cf. chapter E2, point. 4.4.3.
Equity. Solidity: Tenderers are required to have positive equity. If the tenderer is a working partnership, (supplier group), the requirement applies to each of the participants. Documentation requirement: Documentation of equity is to be submitted the tender. Cf. chapter E2, point 4.3.1, form E2-4.3.1. Documentation of any significant changes to the tenderer's equity and solvency compared to the last accounts audit must accompany the tender. Turnover: The tenderer's annual average turnover should be at least as large as the annual turnover the contract will generate. Documentation requirement: Documentation of turnover for the last three years should be submitted the tender. Cf. chapter E2, point 4.4.1, form E2-4.4.1.
Experience: Tenderers who are recently established companies and consequently, cannot submit references, must be particularly careful to demonstrate that they have the ability to carry out the contract. The tenderer shall report their company formation and employee expertise. Planned organisation for the assignment and CV s for the key personnel in the project organisation are extremely important. This also applies for companies that merge or are acquired by another company during the tendering process. Reference projects from equivalent work: The tenderer shall have experience from work of the same nature and degree of difficulty. Documentation requirement: Information on such shall be attached with the tender. Cf. chapter E2, point 4.1.1, form E2-4.1.1. Where the tenderer is dependent on a sub contractor in order to be qualified, the tenderer must document for the contracting authority that the tenderer will have authority over the required resources. This can be documented by the tenderer presenting a mutual statement of liability, or equivalent. Reference projects with the builder's experience: NPRA and other builders' experiences with the tenderer will be appraised The tenderer is required to show references to relevant contracts that they themselves have executed in a satisfactory manner. Conditions which will be evaluated are related to, a.: — documentation of executed quality; — fulfilment of contracts; — compliance with provisions and procedures for HSE; — compliance with provisions for wages and working conditions; — keeping deadlines; — follow-up in the claims period. Documentation requirement: Information about contracts the tenderer has had in the last few years, with names of references at the contracting authority, shall accompany the tender. Cf. chapter E2, point 4.1.2, form E2-4.1.2. Any assessment forms from previously completed contracts can also be included in the basis for the evaluation. Key persons' competence: Technical and professional competency and relevant experience is required of the key personnel who will be engaged in this assignment. Documentation requirement: Competence and experience must be documented. Cf. chapter E2, point 4.4.2, form E2-4.4.2. Organisation: The organisation of the execution of the contract is required to be sufficiently staffed and the tenderer shall have the capacity and ability to deal with unforeseen circumstances during the contract period. Documentation requirement: A statement of how the tenderer will organise the execution of the contract. Cf. chapter E2, point. 4.4.3.