Public procurement notice: Contract Notice
Published: 2017-10-24
Buyer: Danish Defence Acquisition and Logistics Organization (DALO)
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 31710000 | 34700000: Aircraft and spacecraft | 34740000 | 34741000 | 34933000
Estimated value: 5700000 EUR
Submission deadline: 2017-11-21
Award criteria: The most economic tender

Technical requirements: Acquisition of four (4) fixed Tactical Air Navigation stations (TACAN Stations) and one (1) Tactical Air Navigation Flight Inspection System (TACAN FIS).
The framework agreements concerns sustainment. The duration of maximum 22 years incl. options for renewal is justified particular on the grounds: The TACAN Stations and TACAN FIS has an expected life span of approximately 22 years why DALO needs sustainment that exceeds 7 years. Furthermore, needed knowledge and experience will be gathered in particular in relation of yearly calibration.
This tender procedure concerns one (1) Contract notice divided into two (2) Contract lots where each Contract lot includes one (1) contract with one (1) framework agreement (Sustainment contract).
Contract lot 1 concerns the acquisition of four (4) TACAN Stations including initial spare parts packages and training. For air navigation purposes DALO plans to procure four (4) new TACAN Stations which consists of a ground beacon/transponder, an antenna group and a remote/control system. The TACAN Stations are used by military aircrafts as a short-range navigation aid and as an airfield facility. The tenderers will be responsible for the installation, testing, training and setting to work for the TACAN Stations.
Contract lot 2 concerns the acquisition of one (1) TACAN FIS including training. DALO plans to procure one (1) new TACAN FIS. The TACAN FIS shall be used for making periodical flight inspections of the procured TACAN Stations to make sure that the TACAN Stations fulfil NATO standard requirements. The tenderers will be responsible for the installation, testing, training and setting to work for the TACAN FIS.
Please notice, that the terms and conditions in the contracts and framework agreements are not identical, nor are the Requirement Specifications that are specific for each contract and each framework agreement in the Contract lots. Each Contract lot is therefore subject to their own contractual terms and conditions further specified in the contracts and framework agreements including annexes and appendixes/Special appendixes.
For each Contract lot the tenderers shall be willing to provide system sustainment (spare parts, service, and maintenance) via a framework agreement (sustainment contract) for a period of 22 years. The tenderers shall therefore make an offer on both the contract and the framework agreement to be able to make an offer for a Contract lot. Tenderers can make an offer for both Contract lots.
Contract lot 1 concerns acquisition of four (4) TACAN Stations which consists of a contract including annexes and a framework agreement including appendixes/Special appendices.
Contract lot 2 concerns one (1) TACAN FIS which consists of a contract including annexes and a framework agreement including appendixes/Special appendices.
For Contract lot 1 and 2 apply, that the contracts are supported by framework agreements (sustainment contracts). The framework agreements shall be valid for seven (7) years with the option for renewal three (3) times for periods of five (5) years.
If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented. The financial institution has to be approved by DALO.
Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contracts.
No particular legal form is required. If the the contract and framework agreement are awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
For Contract lot 1 and 2 apply, that the contracts and framework agreements must be conducted in consideration of social responsibility and it contains a labour clause, please see clause 4.10 of the contracts in Contract lot 1 and 2 and Appendix B of the framework agreement in Contract lot 1 and 2 for further information.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged — but not obliged — to use it.

Eligibility requirements: A list of the most important similar deliveries (references), cf. section II.1.5) in regards to the lot or lots which the candidate has requested to participate in, carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2) if the minimum requirements for sustainability stated below is fulfilled. If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Contract lot 1 (TACAN Stations): The list of similar deliveries should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services and/or supplies, described in section II.1.5). The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). Contract lot 2 (TACAN FIS): The list of similar deliveries should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services and/or supplies, described in section II.1.5). The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum one similar delivery, cf. section II.1.5), within the past five (5) years prior to the deadline for the request to participate.
A list of the most important similar deliveries (references), cf. section II.1.5) in regards to the lot or lots which the candidate has requested to participate in, carried out within the past 5 (five) years prior to the deadline for the request to participate. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section IV.1.2) if the minimum requirements for sustainability stated below is fulfilled. If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Contract lot 1 (TACAN Stations): The list of similar deliveries should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services and/or supplies, described in section II.1.5). The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). Contract lot 2 (TACAN FIS): The list of similar deliveries should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the services and/or supplies, described in section II.1.5). The description should also contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery, cf. section II.1.5), within the past five (5) years prior to the deadline for the request to participate.