Public procurement notice: Contract Notice
Published: 2017-09-06
Buyer: Northern Ireland Prison Service
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48000000 | 72200000 | 72500000
Estimated value: 25000000 GBP
Submission deadline: 2017-10-09
Award criteria: The most economic tender

Technical requirements: The Northern Ireland Prison Service (NIPS) is an agency within the Department of Justice. It is responsible for the operation and delivery of services within the Northern Ireland prison system. NIPS manages the offender life of approximately 1 900 inmates across three holding establishments, HMP Maghaberry, HMP Hydebank Wood and HMP Magilligan. Inmate information is critical as it is used to manage the inmate throughout his / her time in custody e.g. sentence calculation, security, safer custody, visits etc. It is also increasingly used to monitor the performance of the NIPS. Over the years, PRISM (Prison Record and Information System) has been the main repository for this information and, due to it fast becoming a business critical system, is now more important than ever. The scope of this procurement is for a Contractor to undertake the support and maintenance of the PRISM system.
The figure indicated in II.1.5 represents the upper limit of an estimated contract value which ranges from (17 000 000 GBP to 25 000 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope and/or scale which may result. from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. Contract Monitoring — The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated. to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of. Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. This contract will not be awarded in Lots as a single supplier is required.
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.


Award value: 25000000