Public procurement notice: Contract Notice
Published: 2018-11-17
Buyer: Renfrewshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 79800000
Estimated value: 750000 GBP
Submission deadline: 2018-12-19
Award criteria: The most economic tender

Technical requirements: Renfrewshire Valuation Joint Board, hereinafter referred to as RVJB, was established by the Valuation Joint Boards (Scotland) Order 1995 and it came into existence on 1.4.1996. The Board is responsible for the preparation and maintenance of the Electoral Register, Valuation Roll and the Council Tax Lists on behalf of the three constituent authorities namely East Renfrewshire, Inverclyde and Renfrewshire Councils.
Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced Service Provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.
Renfrewshire Council (the Council), on behalf of the RJVB, are seeking to procure an experienced servvice provider for the provision of print and scan services. Renfrewshire Council being the Lead Authority for Renfrewshire Valuation Joint Board (RVJB) in the shared electoral registration services for East Renfrewshire, Inverclyde and Renfrewshire Councils provide support services to the RVJB under a Service Level Agreement.
The successful service provider will be expected to carry out the following services (please note this list is not exhaustive):
— the printing and postage of Household Enquiry Forms (HEF) for all bulk annual canvass mailings held during the contract period,
— the printing and postage of smaller volumes of Household Enquiry Forms (HEF) and Invitations to Register (ITR) on a rolling basis both within and out with annual canvass during the contract period,
— the receipt, opening sorting and scanning of A3 HEF’s, ITR’s and A4 Postal Vote Applications (single sided) on a rolling basis both within and out with the annual canvass,
The Contract will be for and initial Contract Term of 2 years with the option to extend for up to 12 months on 2 separate occasions, subject to satisfactory operation and performance. Any extension will be at the sole discretion of RVJB.
Economic Operators maybe excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
The Council on behalf of RVJB will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should attach a document to within the ITT giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer’s financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, in order to progress to evaluation, they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company guarantee will be provided within two weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the Tender Documentation.
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver these services/supplies as described in Part II.2.4 of the OJEU Contract Notice or the relevant section of the Contract Notice. Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Anticipated date of March 2021 however if the options to extend are both utilised, the anticipated date for publishing a notice would be June 2022.
1) Evidence of your company's insurance certificates detailing there required level of insurance's as per the levels stated within this Contract Notice and as detailed within the Invitation to Tender document uploaded within the general attachments are in Public Contract Scotland Tender Portal;
2) A completed Health and Safety Questionnaire. This document is contained within the general attachments area in Public Contract Scotland Tender Portal;


Award value: 750000