Public procurement notice: Contract Notice
Published: 2016-10-04
Buyer: Sykehuset Østfold HF [Østfold Hospital]
Country: NO
Region: NORGE
Contract type: Supplies
Procedure: Open procedure
CPV classification: 33100000 | 38432000 | 38434520
Estimated value: 2500000 NOK
Submission deadline: 2016-11-10
Award criteria: The most economic tender

Technical requirements: Østfold Hospital (The Contracting Authority) with the division for purchasing and contracts, hereby invites tenderers to a competition for entering into a framework agreement regarding the purchase of LCMSMS with a high degree of automation and accompanying analysis applications for the centre for laboratory medicine, the section for special and interdisciplinary support functions, Kalnes.
In accordance with the current investment budget, the Contracting Authority wants tender offers on the delivery of one (1) LC/MS/MS with completely installed applications for the analysis of Testosterone in serum, Mycophenolate in serum, Cyclosporine A in full blood and Tacrolimus in full blood.
In line with Østfold Hospital's changing needs and investment funds, during the agreement period it may be relevant to purchase a further one (1) instrument for the analysis of hormones in urine. If the offered instrument is assessed as not suited for the analysis of hormones in urine, the Contracting Authority retains the right to competitive tender a new instrument.
The system shall have a high degree of automation and have minimal sample preparation/ manual work processes, at the same time the system is user friendly, flexible, robust and operationally secure.
The Contracting Authority wants a system that can have columns and mobile phases for all of the methods on the system simultaneously.
Capacity: The system must have the capacity to analyse the following during a working week (5 business days):
The laboratory has a Hamilton Microlab STAR Robot that can be used for sample preparation, but due to other analysis methods that are already in operation, there is little capacity available on the robot, if the sample preparation requires a long time in the robot this may lead to a capacity problem.
The framework agreement period is 2 years. The Contracting authority shall have the option to extend the framework agreement for a further 1+1 to a total maximum of 4 years.
If the framework agreement for equipment/supplier dependant consumables (supplier is the sole distributor) is signed, the terms of the agreement apply for the lifetime of the equipment. The Contracting Authority retains the right to postpone the competition for consumables after four years if the market changes.
The anticipated volume of the agreement: The procurement is estimated to have a value of  2 500 000 NOK— 6 000 000 NOK (including a further instrument, consumables and service and maintenance agreement).
o Foreign tenderers must provide certificate(s) of statutory registration in the country where the business is established.
o The certificate must not be more than 6 months from the tender deadline. Any arrears must be explained / justified.
o Foreign tenderers must submit equivalent confirmation or self-declaration that government taxes and fees have been paid in the country where the tenderer has their place of business.
o If the tenderer has been convicted in the last five years for corruption, fraud or money laundering, or is guilty of criminal offences concerning professional conduct, the judgement and subject matter must be accounted for.
The tenderer shall have sufficient economic and financial solidity to fulfil the contractual obligations.

Eligibility requirements: The tenderer must be a legally established company. o Norwegian tenderers must provide an updated Company Registration Certificate. o Foreign tenderers must provide certificate(s) of statutory registration in the country where the business is established. Tenderers shall submit a VAT certificate and tax certificate. o Tax and VAT certificate. o The certificate must not be more than 6 months from the tender deadline. Any arrears must be explained / justified. o Foreign tenderers must submit equivalent confirmation or self-declaration that government taxes and fees have been paid in the country where the tenderer has their place of business. Tenderers shall have an ethically responsible company. o If the tenderer has been convicted in the last five years for corruption, fraud or money laundering, or is guilty of criminal offences concerning professional conduct, the judgement and subject matter must be accounted for. o Tenderers shall submit a signed self-declaration. The tenderer shall have sufficient economic and financial solidity to fulfil the contractual obligations. o Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than 6 months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o The credit rating shall, as a minimum, include the accounting figures for 2014. Tenderers are themselves responsible for checking their own rating so that the necessary documentation is enclosed with the tender, see the next point. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last two years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company. Tenderers shall have adequate qualifications and capacity related to the contractual obligations. o A short description of the tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o List of the most important and most relevant deliveries over the last 3 years, including information about value and time frame, as well as the name of the public or private receiver. o If a tenderer will use sub-suppliers, a commitment statement shall be enclosed, which states that the tenderer can use the necessary resources throughout the entire contract period. If Norwegian tenderers (manufacturer or importer) use packaging, documentation must be submitted that confirms that the tenderer is a member in a recycling scheme or that they fulfil the obligations through their own recycling scheme with their own scheme for final treatment where the packaging is taken care of in an environmentally sound manner. o Membership certificate in a recycling scheme (Grønt Punkt Norge or equivalent recycling scheme).
The tenderer shall have sufficient economic and financial solidity to fulfil the contractual obligations. o Tenderers shall obtain and submit a credit rating from AAA Rating (previously Dun & Bradstreet) or equivalent (not older than 6 months) and submit this with the tender. A creditworthiness of A is required to be eligible for this competition. If other credit ratings are used, the company shall have the rating credit worthy. o The credit rating shall, as a minimum, include the accounting figures for 2014. Tenderers are themselves responsible for checking their own rating so that the necessary documentation is enclosed with the tender, see the next point. o Newly started companies, or companies that are rated lower than A or equivalent, can instead present a parent company guarantee or extracts from the last two years accounts that document sufficient financial solidity to fulfil the contract obligations. Alternatively, a parent company guarantee, the auditor's report or a bank guarantee that provides equivalent security for the ability to fulfil the contract. If a parent company guarantee is provided, the parent company will be rated in an equivalent way so the requirement for A or equivalent thus applies to the parent company.
Tenderers shall have adequate qualifications and capacity related to the contractual obligations. o A short description of the tenderer's personnel and technical units that the tenderer can use for fulfilment of the contract. o List of the most important and most relevant deliveries over the last 3 years, including information about value and time frame, as well as the name of the public or private receiver. o If a tenderer will use sub-suppliers, a commitment statement shall be enclosed, which states that the tenderer can use the necessary resources throughout the entire contract period. If Norwegian tenderers (manufacturer or importer) use packaging, documentation must be submitted that confirms that the tenderer is a member in a recycling scheme or that they fulfil the obligations through their own recycling scheme with their own scheme for final treatment where the packaging is taken care of in an environmentally sound manner. o Membership certificate in a recycling scheme (Grønt Punkt Norge or equivalent recycling scheme).