Public procurement notice: Contract Notice
Published: 2020-01-10
Buyer: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72000000 | 79421000 | 79600000
Estimated value:  GBP
Submission deadline: 2020-02-07
Award criteria: The most economic tender

Technical requirements: Project-management services other than for construction work. IT services: consulting, software development, internet and support, recruitment services. This notice relates to the provision of a service delivery partner for deployed platform services (DPS) within the service delivery and operations pillar of defence digital.
The DPS FOM will create a ‘prime-client’ organisation delivering strategic direction, control, assurance and ultimate accountability, supported by a thin, integrated service delivery partner providing a collaborative ‘client-side’ hybrid integrator service, responsible for coordinating and maintaining the Portfolio Service Architecture Baseline (PSAB) along with a resource management function for client-side posts. This client-side organisation will support the 2 programmes and associated projects (Service Providers) that deliver the output-based services.
(a) the portfolio coordination function (PCF) shall actively coordinate, plan, manage and maintain the PSAB for DPS. In delivering the PCF, the partner will work with the authority and service providers to provide the following outputs:
(i) leadership support — the partner is responsible for providing strategic oversight, advice and coordination to the portfolio management board on the management and maintenance of the PSAB;
(ii) programme management support – the partner will be responsible for the coordination and enabling of the DPS portfolio, programmes and projects including planning, scheduling, change control, governance, risk and dependency management, stakeholder management, performance management and reporting. The partner will work with the DPS PMO to identify and implement opportunities for improvements in the DPS PMO function to deliver real and tangible benefit;
(iii) maintaining the PSAB – the partner shall be responsible for ensuring that the PSAB is maintained, integrated and interoperable at all times, through effective management, change control, risk and dependency management of the Tier 1 service contracts.
(b) the resource management function (RMF) shall actively and effectively maintain the DPS services and organisation by delivering a system for managing the existing and future resourcing contracting mechanisms for DPS posts requiring contracted resources. This shall include the planning, coordination, management and successful recruitment of client-side resource requirements to support the PSAB. For manpower substitution against liability, the PSR Framework shall be used, while for technical services, the FDP Framework shall be used.
(i) be sufficiently responsive to support an agile methodology but also incentivise retention of the resource identified by the DPS as requiring a more permanent duration;
(v) use existing resourcing contracting mechanisms where appropriate. where this cannot be achieved, the partner shall provide a suitable resource from within their organisation to the SQEP requirements and at a cost that does not exceed the benchmark from the other resourcing contracting mechanisms.
(a) all resources provided to DPS are SQEP with knowledge of the DPS organisation and operation on day 1;
(b) all partner resources shall work collaboratively with DPS and the Tier 1 service contract providers;
(c) knowledge transfer from partner resources to DPS staff takes place during the contract term to support the portfolio to continue to improve its strategic approach via upskilling of crown servants, such that no partner resource becomes so critical to the portfolio that they cannot be replaced.
DPS currently holds 41 live contracts across ISG and NSoIT(D), ranging from the low 1 000 GBP to 10 000 000 GBP. The partner shall provide coordination and enabling service across these contracts to maintain the PSAB.
The contract will be for an initial period of 2 years with the options to extend the contract by up to 2 single 1 year extensions (2 + 1 + 1).
The cyber risk profile has been assessed to be 'High'. The risk assessment reference is RAR-NAVQ65FB.

Eligibility requirements: The criteria is detailed within the pre-qualification questionnaire.