Public procurement notice: Contract Notice
Published: 2017-03-02
Buyer: Dublin City Council
Country: IE
Region: Dublin
Contract type: Supplies
Procedure: Open procedure
CPV classification: 32441300 | 50111100
Estimated value: 550000 EUR
Submission deadline: 2017-04-18
Award criteria: The most economic tender

Technical requirements: Dublin City Council wish to invite tenders from competent and experienced firms using the open procedure for the supply of a web based fleet tracking and information system. This is to replace an existing fleet tracking contract which is due to expire. Dublin City Council currently has 429 vehicles tracked and it is envisage that a similar number of vehicles will require tracking under the new contract.
A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, de-commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.
Dublin City Council wish to invite tenders from competent and experienced firms using the open procedure for the supply of a web based fleet tracking and information system. This is to replace an existing fleet tracking contract which is due to expire. Dublin City Council currently has 429 vehicles tracked and it is envisage that a similar number of vehicles will require tracking under the new contract.
A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, de-commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.
11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 5th April 2017 to enable issue of responses to all interested parties.
12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.


Award value: 550000