Public procurement notice: Contract Notice
Published: 2016-10-20
Buyer: West Lothian Council
Country: UK
Region: West Lothian
Contract type: Supplies
Procedure: Open procedure
CPV classification: 35113000: Safety equipment
Estimated value: 200000 GBP
Submission deadline: 2016-11-11
Award criteria: The most economic tender

Technical requirements: 3 year contract for supply and delivery of Ladder Harness kits and training on using these kits to WLC employees. Mainly to be used for Building and construction staff, but potentially for use by other areas across the council. There will be possibility to extend the contract for a further 2 years.
West Lothian Council seeks a single supplier for the supply of Ladder Harness Kits and Training for operatives working at height under a contract which will be open to all council divisions for participation.
The period of the contract shall be three years commencing December 2016 with the council option to extend for a further two one year extension periods. The continuation of the contract is subject to the agreed Key Performance Indicators being met throughout the period of the contract.
Typical Annual spend recently has been around GBP 30 000 but there is no guarantee as to the volume of business to be awarded under this contract.
The quantities stated in the tender documents are approximate and provisional and may be used for evaluation purposes only and are not to be held as binding on the Authority in any way.
A percentage discount will be added to the Commercial envelope of the tender to allow bidders to place any discounts that may apply to the purchase of 10 or more kits at one time. this will not form part of the contract evaluation as it is recognised that not all tenderers may be able to offer this option.
With Reference to ESPD 4A.1; If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
With Reference to ESPD question 4B.5; it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below.
West Lothian Council will use the Key Note company reporting system to assess the financial stability of tenderers. Tenderers with a risk score of 3 (average risk of failure) or above on the system will be deemed to have evidenced satisfactory financial stability. Please note that 3- (minus) will not be considered as having met this criteria. If a tenderer has a risk score of 1 or 2, the tenderer may be required to submit their last three years accounts.
In the event that the tenderer is not required to publish accounts and therefore does not have a Key Note or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on providing 2 years accounts, these must include financial data over a 3 year period.
It is recommended that candidates review their own credit score in advance of submitting their tender. If following this review tenderers consider that the credit score does not reflect their current financial status, details of this should be able to be provided, complete with evidence of a good high street credit rating from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderers financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their tender submission is supported by a parent company guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
with reference to ESPD 4B.6; Tenderers with a score of 3 or above on the Key Note system will be deemed to have evidenced satisfactory financial stability. Please note that 3- (minus) will not be considered as having met this criteria.
With reference to ESPD question 4C.1.2; Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Eligibility requirements: With Reference to ESPD 4A.1; If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Award value: 200000