Public procurement notice: Contract Notice
Published: 2024-05-07
Region: DK012
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 30213000 | 30213100 | 30213300 | 30237200
Estimated value: 37000000 USD
Submission deadline: 2024-05-14
Award criteria: price, quality

Technical requirements: The purpose of the tender is to establish a global framework agreement with one (1) tenderer enabling Ørsted to purchase Digital Personal Devices in the following categories: laptops, desktops, accessories & extended warranty on digital personal  devices.
The Contract is an IT Framework Agreement for the delivery of Digital Personal Devices and Accessories to the Contracting Entity. The Digital Personal Devices and Accessories shall be delivered to all Ørsted's locations in the world.
Estimated total amount: 37.000.000 USD, Estimated quantities: 31.000 Digital Personal Devices excluding related Accessories and Warranties.
The above estimates is indicative, and the aggregated purchases made under the framework agreement may vary from the above estimates. Unforeseen circumstances might occur if for instance new projects, strategic changes or new needs arise.
Therefore, the Contracting Entity has decided to also include the following total maximum: Maximum value 44.000.000 USD, total maximum quantities: 37.000 Digital Personal Devices excluding Accessories and Warranties. The highest maximum will prevail. Should the value of the maximum quantity exceed the maximum amount, then the maximum quantity prevails. Should the maximum amount exceed the maximum quantity, the maximum amount prevails. This is because lower unit prices, might lead to increased purchases although, the Contracting Entity has used its best efforts in estimating the quantities and amounts.
The above estimates and maximums do not preclude or change the Contracting Entity’s possibilities to make modifications to the Contract, cf article 89 of the Utilities Directive
The Applicant may rely on one or more Supporting Entities for the purpose of being prequalified and for executing the Contract. If the Applicant relies on any Supporting Entity, the Contracting Entity encourages the Applicant to submit a Declaration of Support from each such Supporting Entity together with the Application and to use the template made available in Annex C (Declaration of Support). Any Declaration of Support must be submitted at the latest when submitting the final ESPD documentation.
A maximum of four (4) Applicants will be prequalified. If the number of Applicants applying for prequalification exceeds the number set out above, prequalification will be based on an evaluation of the following criteria with the weights specified below: Experience 100 %
The Applicant is encouraged to provide the following information about the Applicant’s completed experience with delivering Digital Personal Devices in part V of the eESPD.
•	Title of reference
•	Scope of delivery
•	Description of Customer (including number of employees, sector/industry and locations - name may be anonymized)
•	Contract value and currency 
•	Contract duration, commencement date (month/year) and completion date (month/year or ongoing).
•	Description of the delivered Digital Personal Devices including countries delivered to. 
The Applicant is encouraged to submit a maximum of five (5) references regarding experience with the object of the Contract. If more references are submitted, only the most re-cent references up to the maximum number of references will be considered. The most recent references will be determined based on start date.
If a reference for Digital Personal Devices is not yet fully delivered, only those parts of the Digital Personal Devices under the contract that have already been delivered before the deadline for submission of the Application will be taken into consideration. The Digital Personal Devices under the contract which have already been delivered and their value should be clearly indicated in the Applicant’s description of the reference.
No additional documentation for the selection criterion for experience will be required from the Applicant. However, the Contracting Entity reserves the right to contact the Applicant or relevant third parties for verification of the information stated in the description(s).
The Applicant’s experience will be based on the information submitted in accordance with Section 3.2.3.1 and will be an overall assessment of 
Similarity to the Contract, cf. section 2.3, including the following elements:
a)	If the scopes have been carried out after year 2020.
b)	If the references show experience providing delivery of relevant Digital Personal Devices across multiple countries and locations.
c)	References equivalent to or larger than USD 10 million in value.  
Ambiguities and/or unclarity in the information in the references submitted may negatively affect the Contracting Entity’s assessment.
It is a minimum requirement that the Applicant has the following financial figures based on the latest signed and approved annual report:
•	An equity above USD 1.5 (one-point-five) million in the last fiscal year.
•	A liquidity ratio (current assets / current liabilities) above 1 (one) in the last fiscal year
The Applicant must confirm that the Applicant fulfils the minimum requirement(s) above by ticking “yes” in part IV of the eESPD. The Applicant’s answer in part IV of the eESPD serves as provisional documentation that the Applicant fulfils the minimum requirement(s) unless otherwise stated in this prequalification notice.
If the Applicant is a Consortium or uses Supporting Entities for the fulfilment of the minimum requirements for economic and financial capacity, the fulfilment will be assessed based on the companies' aggregated figures. i.e., the liquidity ratio will be calculated based on the aggregated total current assets and the aggregated total current liabilities (e.g., (Applicant's total current assets + supporting entity's total current assets)/(Applicant's total current liabilities + supporting entity's total current liabilities)). 
The Contracting Entity reserves the right to allow supplementation of the Application as described in section 3.5 in the Prequalification Notice.
The Applicant may rely on one or more Supporting Entities for the purpose of being prequalified and for executing the Contract.
If the Applicant relies on any Supporting Entity, the Contracting Entity encourages the Applicant to submit a Declaration of Support from each such Supporting Entity together with the Application and to use the template made available in Annex C (Declaration of Support). Any Declaration of Support must be submitted at the latest when submitting the final ESPD documentation.
If the Applicant relies on a Supporting Entity’s economic and financial capacity, the Supporting Entity will be requested a Declaration of Support to undertake that it will act as a guarantor for the Applicant to the benefit of the Contracting Entity if the Applicant is awarded the Contract, see Annex C (Declaration of Support). 
A newly established legal entity is encouraged to consider relying on the economic and financial capacity of the parent company or any other supporting entity.
Evaluated Price. The most economically advantageous tender shall be identified on the basis of the best price/quality ratio as further described in the tender material.