Public procurement notice: Contract Notice
Published: 2020-05-07
Buyer: North Yorkshire County Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50111000: Fleet management and maintenance services | 72260000: Software-related services
Submission deadline: 2020-06-05
Award criteria: The most economic tender

Technical requirements: North Yorkshire County Council wishes to contract with a supplier for the provision of a fleet management system. The Council wishes to procure a technical solution for itself and its wholly-owned Teckal company (NY Highways), which will be delivering the Council's highways maintenance function from April 2021 onwards. The Council require the system to be in place from November 2020 for itself and for NY Highways from April 2021. The system will also be offered as part of a commercial offering to other partner organisations in the future.
The contract will be for an initial period of 36 months, followed by the option to extend for two further periods of 12 months. The total possible duration is therefore 60 months (3 + 1 + 1).
The contract value has the potential to increase as there is an ambition to further expand the work to other partner organisations.
Procurement and contract management, North Yorkshire County Council, County Hall, Northallerton, DL7 8AD.
An independent member of the procurement and contract management section will verify the tenders through our eTendering system (YORtender).
To access the tender documents you must register your organisation details on the YORtender (ProContract) system at https://procontract.due-north.com/Login/ by creating a username, password and company profile.
To view details of this opportunity click on the Find Opportunities icon within the Opportunities section. Select North Yorkshire County Council from the Organisations drop down in the filter section and click Update. The Opportunity should then be displayed on the page. Alternatively use the Find Opportunities icon and:
Once you have selected the Opportunity by clicking on the project title, you will need to express your interest by clicking the Register Interest In This Opportunity button. This will then allow you to download any documentation required, complete and upload the documents to the system. This must be done in advance of the deadline date.
If you require further information, guidance or support using YORtender (ProContract) please visit the supplier help centre: https://supplierhelp.due-north.com/ If you have specific system issues please log a support call using the following link: http://proactis.kayako.com/procontractv3/Core/Default/Index
Alternatively you can log your call by emailing ProContractSuppliers@proactis.com For critical and time-sensitive issues (requiring resolution within 60 minutes) please call 0330 005 0352.
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.