Public procurement notice: Contract Notice
Published: 2018-01-24
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35120000: Surveillance and security systems | 35400000: Military vehicles and associated parts | 35700000: Military electronic systems | 35710000: Command and control systems
Estimated value:  DKK
Submission deadline: 2018-02-22
Award criteria: The most economic tender

Technical requirements: This notice concerns the establishment of a framework agreement regarding the acquisition of standalone shot detection systems. The framework agreement will have a duration of 4 years with the option for renewal of the Agreement 3 times of 1 year's duration.
The shot detection systems will be used by the Danish Defence in both domestic and international missions to provide warnings to the crew when a supersonic round is passing the vehicle. The system shall be able to geo-reference the location of the enemy shooters.
The system shall be a stand-alone system and work autonomously from other systems. By a stand-alone system, DALO means a shot detection system which consists of all the required components to identify, recognize and geo-reference the location of an enemy shooter, without the use of input from other 3rd party systems (examples of 3rd party systems are Battle Management Systems, INU and/or GPS feeds). The size of one sensor unit shall not exceed (H x W x L) 20 cm x 40 cm x 40 cm, as anonymity/discretion is required in some operations. The system will on an ad hoc basis be installed on different vehicles - both civilian and military non-armored vehicles.
The shot detection system is expected to operate both day and night in a variety of weather and climatic conditions ranging from freezing snowy conditions, through temperate wet and foggy conditions to hot conditions. The system shall furthermore be able to cope with i.a.vibrations and electromagnetic fields around the vehicles.
The framework agreement also covers related services including education, software updates and service, and support.
Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments.
At present, this is Danish consolidation act. nº 798 of 6.2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.
The framework agreement must be conducted in consideration of social responsibility and it contains a labor clause, please see Appendix B for further information.
When submitting the offers (but not the request for participation), the tenderers must submit a solemn declaration stating to which degree the tenderer has unpaid overdue debt in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established. A template for the declaration will be provided with the tender documents, and the tenderer is encouraged - but not obliged - to use it.
Be advised, that DALO shall exclude a tenderer which has an unpaid overdue debt of DKK 100,000 or more to public authorities in relation to tax, duties or social security contributions under Danish law or under the law of the country in which the tenderer is established.
However, DALO may not exclude a tenderer which has provided sufficient documentation that the tenderer is reliable. DALO will decide whether the documentation is sufficient, hence the tenderer is considered reliable, based on the guidelines equal to the guidelines provided for in Section 138(1-4) of the Danish Act no. 1564 of 15.12.2015 - The Public Procurement Act.
Annual reports or excerpts hereof or other documentation stating the candidate's equity capital and equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had a positive equity capital in each of the last 3 financial years and furthermore an equity ratio of at least 5% for each of the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100).
If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity capital is the sum of all the participants’ equities and the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available.

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity capital and equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had a positive equity capital in each of the last 3 financial years and furthermore an equity ratio of at least 5% for each of the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity capital is the sum of all the participants’ equities and the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity capital is the sum of the candidate’s and the entity or entities’ equity and the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
A list of the most important similar deliveries (references) cf. section II.1.5, carried out within the past 5 years prior to the deadline for the request to participate. Similar deliveries mean, deliveries of shot detection systems where the sensor unit is similar in nature to the purchases described in section II.1.5, thus does not necessarily have to be delivery of stand-alone systems. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled, which candidate has documented the most relevant previous deliveries. If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5, including preferable whether the sensor unit is similar in nature. The description should also include a description of the candidate's participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size and/or value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary if no country-specific information is included, the candidate is asked to provide as much generic information as possible about the delivery, including whether it was to a NATO country). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum 3 similar deliveries to one or more NATO countries within the past 5 years prior to the deadline for the request to participate. Similiar deliveries mean, deliveries of shot detection systems where the sensor unit is similar in nature to the purchases described in section II.1.5, thus does not necessarily have to be delivery of stand-alone systems.
A list of the most important similar deliveries (references) cf. section II.1.5, carried out within the past 5 years prior to the deadline for the request to participate. Similar deliveries mean, deliveries of shot detection systems where the sensor unit is similar in nature to the purchases described in section II.1.5, thus does not necessarily have to be delivery of stand-alone systems. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled, which candidate has documented the most relevant previous deliveries. If the delivery in question is ongoing, it is only the part of the supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). The list should preferably include a short description of each delivery. The description of the deliveries should include a clear indication of which specific parts the deliveries are similar to the supplies, described in section II.1.5, including preferable whether the sensor unit is similar in nature. The description should also include a description of the candidate's participation/role in the performance of the deliveries. The description should also contain information on the date of the deliveries, the size and/or value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary if no country-specific information is included, the candidate is asked to provide as much generic information as possible about the delivery, including whether it was to a NATO country). When specifying the date for the deliveries, the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub-supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum 3 similar deliveries to one or more NATO countries within the past 5 years prior to the deadline for the request to participate. Similiar deliveries mean, deliveries of shot detection systems where the sensor unit is similar in nature to the purchases described in section II.1.5, thus does not necessarily have to be delivery of stand-alone systems.