Public procurement notice: Contract Notice
Published: 2019-11-08
Buyer: Oslo kommune v/ Bymiljøetaten
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48440000 | 48812000: Financial information systems | 72224000: Project management consultancy services | 72250000: System and support services
Estimated value: 12200000 NOK
Submission deadline: 2019-12-16
Award criteria: The most economic tender

Technical requirements: Procurement of a ‘system for financial follow-up in projects (project management system)’ for investment projects in the Agency for Urban Environment.The Agency for Urban Environment manages communal areas such as streets, squares, parks, recreational areas, sports facilities, countryside and inner Oslo fjord. The Agency for Urban Environment is also responsible for air, noise, water and soil. The Agency's goal is to make Oslo a safe, beautiful, environmentally friendly and sporty city.
The system is a vital management tool for financial management in the Agency for Urban Environment and the objective of the procurement is that project managers get a better and more user-friendly tool that gives both project managers and managers a better overview of progress and central financial key parameters in the projects.
Procurement of a ‘system for financial follow-up in projects (project management system)’ for investment projects in the Agency for Urban Environment. In order to manage the finances and general status in this portfolio in an efficient and professional way, there is a need for a system that secures the performance measurements connected to time, cost and quality in the projects.
The system is a vital management tool for financial management in the Agency for Urban Environment and the objective of the procurement is that project managers get a better and more user-friendly tool that gives both project managers and managers a better overview of progress and central financial key parameters in the projects.
The contract period will be 3 years from the start-up of the contract. After the 3 years, the contracting authority will have an option to extend the contract on the same terms. The contract will be automatically renewed for 1 (one) year at a time unless terminated by the contracting authority with minimum 3 months written notice prior to the renewal date.
The total estimate for the procurement is approx.  12 200 000 NOK excluding VAT, for the procurement of a software (SW) as a service (SaaS) system. The estimate is not binding for the contracting authority. The total amount the contracting authority can pay in 2020 cannot exceed 3 800 000 NOK excluding VAT. See Point 1.3 in the tender documentation for further information.
Credit evaluation/rating, not older than 6 months, based on the last known accounting figures. The entire credit rating report must be submitted and it must contain key figures for the last 3 financial years. The rating must be carried out by an officially certified credit rating institution. The contracting authority reserves the right to collect credit evaluations.
Tenderers must have sufficient economic and financial capacity to deliver and operate the requested system. Sufficient capacity means, amongst other things, that the tenderer must be credit worthy.
An overview of the most important deliveries of goods or services (relevant systems) that the tenderer has carried out (delivered) in the last 3 years, together with information on the contract's value, date and the name of the recipient.
A description (3-6 pages) of quality assurance measures, including the management system for information security, based on recognised standards. The description must include the requested information, cf. Point 3.4 in the tender documentation.
Tenderers must have satisfactory technical and professional qualifications for fulfilling the contract.
Tenderers must have relevant experience and must have delivered a similar system as that requested in this procurement to other relevant entities.
The offered system will be evaluated on the basis of a demo, references and the received documentation. Tenderers must, amongst other things, give access to a demo of the offered system in their tender. The demo must include information from Annex 6-1, Annex 6-2, Annex 6-3 and Annex 6-4. See Point 5.1 of the tender documentation for more information.

Eligibility requirements: See the tender documentation and annexes.

Award value: 12200000