Public procurement notice: Contract Notice
Published: 2018-08-21
Buyer: South Ayrshire Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 34100000 | 50111000: Fleet management and maintenance services
Submission deadline: 2018-09-14
Award criteria: The most economic tender

Technical requirements: It is the intention of the Council’s Fleet Management department to establish a multi Lot contract for the provision of Fleet Maintenance Services.
LCVs and Cars — For Lot 1 to conveniently serve the fleet of South Ayrshire Council, bidders must operate or be able to establish a suitable workshop, located within a maximum of 5 statute miles from the Council’s Fleet Depot at Walker Road, Ayr, KA8 9LE.
HGVs, Buses and RCVs — For Lot 2 to conveniently serve the fleet of South Ayrshire Council, bidders must operate or be able to establish a suitable workshop, located within a maximum of 5 statute miles from the Council’s Fleet Depot at Walker Road, Ayr, KA8 9LE.
Taxi and Private Hire Inspections - For Lot 3 In order to minimise the disruption, reduce expenses and cost implications for Taxi and Private Hire companies and to also reduce our carbon footprint, the Taxi and Private Hire inspection site must be a an approved DVSA test facility capable of testing a full range of taxi/private hire vehicles within the boundary of the town of Ayr or Prestwick, South Ayrshire.
It is a requirement of this Contract that bidders hold, or can commit to obtain the requirements indicated below:
All Lots – All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required.
Lot 2 – HGVs, Buses and RCVs — Tenderers and their workshop must be Institute of Road Transport Engineers (IRTEC) accredited. Evidence of this accreditation will be required. Tenderers that do not have these accreditations must ensure they are obtained within 6 months of the contract award date.
Lot 3 — Taxi and Private Hire Inspections — All tests must be carried out by a DVSA approved examiner. Evidence of this accreditation will be required.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract, indicated below:
Employers (Compulsory) Liability Insurance = 10 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.
Public Liability Insurance = 5 000 000 GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.
Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used.
Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.
The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder’s economic and financial standing.
In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:

Eligibility requirements: It is a requirement of this Contract that bidders hold, or can commit to obtain the requirements indicated below: All Lots – All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required. Lot 2 – HGVs, Buses and RCVs — Tenderers and their workshop must be Institute of Road Transport Engineers (IRTEC) accredited. Evidence of this accreditation will be required. Tenderers that do not have these accreditations must ensure they are obtained within 6 months of the contract award date. Lot 3 — Taxi and Private Hire Inspections — All tests must be carried out by a DVSA approved examiner. Evidence of this accreditation will be required.