Public procurement notice: Contract Notice
Published: 2018-01-30
Buyer: Kirkerådet
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 79212200
Estimated value: 3000000 NOK
Submission deadline: 2018-03-06
Award criteria: The most economic tender

Technical requirements: After the church of Norway was converted into an independent legal subject, internal audits are deemed to be an important part of the inspection regime, in order to build up a good management structure and have an efficient use of resources.
— ensure that the division of assignments in the internal inspections between the regional and national organs is efficient and appropriate.
The internal audit shall report to the Church Council's director. It is important for the church of Norway that the internal audit is carried out across regional and national bodies and that contributions and ownership from both levels will be a decisive factor for a successful internal audit. In accordance with the church meeting's decision in case KM 13/17 'Supervisory board and the establishment of internal audits 2017', in which the church meeting asked to church council to 1) establish internal audits in 2017 and 2) procure an external manager for the internal audit, a decision has been made to establish internal audits in accordance with a model with an internal audit manager who will manage a team consisting of 5 persons from the organisation who will be bought in a 20 % position from their ordinary work tasks. The 5 members of the team are to resign from the organisation for the audit in order to ensure legal competence and the individual team members must not audit themselves, their areas of responsibility or their department.
Tenderers must follow certification or recognised international standards for internal audit. The IIA-standards (stipulated by the institute of internal auditors) or equivalent will be seen as a recognised standard.
The church of Norway would like a person from the tendering company to be the internal auditor. The offered internal auditor must have internal auditor education and experience. Documentation of competence can either be a diploma internal auditor (Dipl. I. R) that the Norske interne revisorers forening issues or certfied internal auditor (CIA) that the institute of internal auditors issues, or equivalent. The internal auditor must understand written and oral Norwegian (bokmål and nynorsk) and this must be confirmed.
The internal auditor will have the task of managing and planning the internal audit, building up the team's competence and coordinating the team's work. Such a model will ensure that the internal auditor team has good competence and knowledge of the area that is to be audited and good premises for giving relevant advice, recommendations and confirmations. The use of our employees in the audit team will also contribute to good learning and competence transfer internally in the organisation, through increased interaction between professional environments in the organisation.
The legal subject the church of Norway is still in an establishment phase after its conversion on 1.1.2017. There is a large need to get good internal audit routines in place, in addition to the established inspection regime, for the process of establishing the church of Norway as an independent legal subject, at the same time that 14 units are merged into one unit. The internal audit shall, therefore, also contribute to coordinating proposals for the preparation of internal audit routines in the organisation's start-up phase.
The internal audit shall coordinate its activity with the external auditor and the supervisory board in order to avoid duplicated work within the inspection regime established by the church of Norway.
The internal audit scheme shall be evaluated, there will be a trial period of 3 years. The contract will be valid for 3 years, with an option for an extension for 1 year and then a further option for an extension for 1 year.
Tenderers must fulfil the following requirements in order to be able to participate in the selection process for participation in the competition:
—— Form (RF-1244) from the Norwegian tax administration (Skattedirektoratet) issued by the Norwegian tax administration for VAT,
—— Form (RF-1244) from the Norwegian tax administration (Skattedirektoratet) issued by the chief municipal treasurer for taxes and employer's contributions.
—— Foreign companies must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and fees. If the authorities in that country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The statement must be signed by the treasurer.
——— Requirements: For work to be performed in Norway, the contracting authority requires that all the service providers present a declaration form stating that the service provider meets, or will meet within hte date of the contract award, the legal requirements in Norway concerning health, safety and environment (HSE).
Declaration requirement: HSE declaration in compliance with FOA regulations, Amendment 2, HSE We would prefer it if tenderers use the attached template, (Annex 1).

Eligibility requirements: Tenderers must fulfil the following requirements in order to be able to participate in the selection process for participation in the competition: 1. Signed tender letter 2. Mandatory requirements: Documentation requirement: Tax certificates not older than 6 months from the tender deadline. Tax certificates are defined as: — Norwegian tenderers: —— Form (RF-1244) from the Norwegian tax administration (Skattedirektoratet) issued by the Norwegian tax administration for VAT, —— Form (RF-1244) from the Norwegian tax administration (Skattedirektoratet) issued by the chief municipal treasurer for taxes and employer's contributions. — For foreign tenderers: —— Foreign companies must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and fees. If the authorities in that country do not issue such certificates, the tenderer must submit a declaration which confirms that all taxes and fees are paid. The statement must be signed by the treasurer. ——— Requirements: For work to be performed in Norway, the contracting authority requires that all the service providers present a declaration form stating that the service provider meets, or will meet within hte date of the contract award, the legal requirements in Norway concerning health, safety and environment (HSE). Declaration requirement: HSE declaration in compliance with FOA regulations, Amendment 2, HSE We would prefer it if tenderers use the attached template, (Annex 1). 3. Legal position Requirement: Legally established company. Documentation: Company registration certificate. Missing documentation or missing information can lead to an application being rejected, cf. FOA § 24-2. All the requirements have been assessed and found to be relevant and proportional as regards for the procurement, cf. FOA § 16-1 (1).

Award value: 3000000