Public procurement notice: Contract Notice
Published: 2016-09-30
Buyer: Royal Free London NHS Foundation Trust
Country: UK
Region: Outer London
Contract type: Works
Procedure: Competitive dialogue
CPV classification: 33168000 | 33169000 | 33190000 | 45111000 | 45210000: Building construction work
Estimated value: 150000 GBP
Submission deadline: 2016-10-31
Award criteria: The most economic tender

Technical requirements: Provision of Sterile Services &, Endoscopy Decontamination Facilities and Service Solution for Royal Free London NHS Foundation Trust.
The Royal Free London NHS Foundation Trust (‘the Trust’) is seeking to appoint a partner to provide and deliver a strategic solution for the Sterile Services and Endoscopy Decontamination Facilities for the Trust. The Trust is expecting the partner to be appointed to initially undertake the Design, Build and Equipping of a new facility (circa 2 000 m²) from which decontamination services would be provided. The appointed provider will be initially tasked with providing the Design Services; and the Trust may decide to elect to exercise incremental options under the arrangement to require the performance of the Build, Equip and incremental option requirements.
1) Additionally provide finance to the Design, Build and Equip and other ongoing service requirements;
3) Provide a continuing managed service for ongoing maintenance, availability and renewal of the decontamination services machinery, equipment and surgical instruments and supplies
4) Operate, manage and provide sterile services and endoscopy decontamination services to the Trust as a managed service utilising the new facility. The current demand is estimated at processing 4.2m instruments plus endoscopy per annum.
5) Partner with the Trust on a joint venture basis in sharing risk, investment, responsibility and reward in operating the services utilising the facility and seeking new commercial opportunities to provide services to third party customers
The Trust wishes to use the Initial Engagement Stage of the competitive dialogue to explore with the shortlisted bidders possible and viable solutions and approaches to deliver the Trust's needs. The Trust is keen to explore the commercial and operational feasibility, as well as potential competitiveness, in incorporating a long-term service arrangement to maintain the building facility; providing ongoing managed services in relation to machinery, equipment and surgical instruments; and providing decontamination services on a managed service and/or joint venture basis.
The Initial Engagement Stage exercise will enable the Trust to resolve its ‘Designated Solution’ as a more defined Contract Specification which bidders will be invited to tender against. Therefore the final Contract Specification has not been resolved at this stage and the Trusts' requirements will be informed by, and finalised after, the completion of the Initial Engagement Stage.
The Trust is currently sourcing its own land options, which might be included during the process but currently it is envisioned that this will only be presented later on through the process as it becomes necessary to establish the finer details of space. Bidders will be expected to provide options in securing sites within the logistical boundaries on which to build a new CSSD facility for the Trust.
Please note that the Trust has appointed UCL Partners Procurement Service (‘PPS’) as the delivery partner for this procurement.
The figure below represents the total potential value of the contract including the design services, construction, equip, supplies, and operating the service over a possible 30 year term of the scheme. However, final values will be dependent on the Designated Solution Contract Specification outcome decided upon by the Trust and the Incremental Options exercised by the Trust.
The estimated development costs is in the region of 7 000 000 to 10 000 000 GBP with service operation estimated to be in the region of up to 1 500 000 GBP per annum.
Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
The duration of the contract will be determined through the competitive dialogue process and the Trust's Designated Solution Contract Specification requirements. If the operation of the decontamination services is incorporated into the Trust's requirement then the service arrangements may be of a potential duration between 10 to 30 years.
The Trust reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

Eligibility requirements: Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 (as amended) and as set out in the pre-qualification questionnaire which is available from the portal address in section I.1). Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire. In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 (as amended) and as set out in the pre-qualification questionnaire which is available from the portal address in section I.1).
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 (as amended) and as set out in the pre-qualification questionnaire which is available from the portal address in section I.1). Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 (as amended) and as set out in the pre-qualification questionnaire which is available from the portal address in section I.1).
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 (as amended) and as set out in the pre-qualification questionnaire which is available from the portal address in section I.1).