Public procurement notice: Additional Information
Published: 2017-03-17
Buyer: Ministry of Defence, Ships, Commercially Supported Shipping (CSS) Team
Country: UK
Region: Bristol, City of
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 39143113 | 39200000 | 39516100 | 50241000
Submission deadline: 2017-03-22
Award criteria: The most economic tender

Technical requirements: — Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. Potential suppliers are to also note that the MOD is currently in the process of changing its P2P system, with the final planned stage of the rollout expected in 2017. You can find details on the current P2P system at www.d2btrade.com. The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).
— Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system
— The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk
— Electronic Trading. Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system
— The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of bidders will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
— The following vessels currently have an out of service date that falls within the contract duration: Lot 1 — RFA FORT AUSTIN, RFA FORT ROSALIE, and RFA FORT VICTORIA in 2025; and Lot 2 — RFA ARGUS in 2024 and HMS SCOTT in 2022. The vessel out of service dates are for illustrative purposes only, and may be subject to change.
— This advert is in relation to Prior Information Notice 2016/S 129-232289 published in tenders electronic daily on 7.7.2016.
— The dynamic Pre-qualification Questionnnaire (dPQQ) Access code is 2X68323C57. Should you have any issues responding to the DPQQ via the DCO please follow the instructions in this advert or contact the CSS FISS Group Email account. The deadline for responding to the DPQQ is 23:55 on 5.4.2017.
— The dPPQ Guidance Instructions Document is included as Supporting Documentation with the dPQQ. Potential Providers are advised to read through this carefully before commencing their dPQQ response. The DPQQ questions and Guidance Instructions document must be read to ensure an appropriate level of evidence is submitted. All elements of the dPQQ must be addressed.
Another document is attached with the dPQQ to provide Potential Providers with further information on the specific Vessels in scope of the CSS FISS requirement which the Authority would also recommend is read prior to any response being submitted.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.