Public procurement notice: Contract Notice
Published: 2016-05-26
Buyer: Sykehusapotekene HF (The Hospital Pharmacies)
Country: NO
Region: NORGE
Contract type: Services
Procedure: Open procedure
CPV classification: 33000000 | 33600000: Pharmaceutical products | 33690000 | 63120000
Estimated value: 27000000 NOK
Submission deadline: 2016-07-06
Award criteria: The most economic tender

Technical requirements: The Contracting Authority requests tenders for the hire production services for non-sterile storage goods (pharmaceuticals produced by Pharmacies). The contract includes stock holding and transport to the medicinal wholesaler(s) in Oslo and neighbouring areas.
The procurement of hire production services for non-sterile storage goods (pharmaceuticals produced by Pharmacies). The contract includes stock holding and transport to the medicinal wholesaler(s) in Oslo and neighbouring areas.
The Hospital Pharmacies, C/o The Hospital Pharmacy, Oslo, Ullevål, is the Contracting Authority and in charge of the procurement. The Hospital Pharmacy Oslo, Ullvål, is the product owner of the relevant products.
The scope of the assignments that are outsourced to a provider, through this framework agreement, may vary from year to year. The estimated consumption is approx. 5 000 000 NOK-7 000 000 NOK per annum. This estimate is based on historical data.
The contract period of the framework agreement is 2 years, with option for prolongation of further 2 years (1 + 1 year).
— Foreign tenderers must submit equivalent certificates, verifying that public taxes and duties are paid, in the country where the tenderer is established.
— If during the past 5 years the tenderer has been convicted of corruption, fraud or money laundering, or committed criminal offences concerning professional conduct, the judgement and case must be accounted for.
— Foreign tenderers shall provide certificate(s) of statutory registration in the country where the company is established.
4. Requirement: Tenderers shall/will meet the requirements of Norwegian legislation with regard to health, safety and the environment (HSE).
— HSE self-declaration in accordance with the Public Procurement Regulations which requires the tenderer to fulfil, or at least to fulfil by the time the contract is awarded, statutory requirements in Norway relating to health, safety and environment. The self-declaration must be countersigned by 1 of the company's employees. cf. Template on HSE declaration, see Annex 02.
Requirement: The Tenderer shall have sufficient economic and financial solidity to be able to fulfil the contractual obligations.
— The tenderers must submit annual accounts for the last 2 financial years, as well as the auditor's reports.
— Tenderers are free to prove their economic and financial position by any other document, including e.g. by a parent company guarantee, See Annex 8.
— The Contracting Authority will secure rating reports on www.solidtet.no (delivered by Bisnode Credit AS) to verify that the suppliers have sufficient economic and financial ability.
— Recently established companies must submit accounts and auditor's reports for the period the company has been in operation.

Eligibility requirements: In accordance with the tender documents' point 2.1. Mandatory requirements: 1. Requirement: The tenderers shall submit certificates for tax and VAT. Documentation: — Tax and VAT certificate. The certificate must not be more than 6 months old. Any arrears must be explained / justified. — Foreign tenderers must submit equivalent certificates, verifying that public taxes and duties are paid, in the country where the tenderer is established. 2. Requirement: The tenderer shall have ethically sound business. — If during the past 5 years the tenderer has been convicted of corruption, fraud or money laundering, or committed criminal offences concerning professional conduct, the judgement and case must be accounted for. 3. Requirement: The tenderers must be a legally established company. — Norwegian tenderers must provide an updated company registration certificate. — Foreign tenderers shall provide certificate(s) of statutory registration in the country where the company is established. 4. Requirement: Tenderers shall/will meet the requirements of Norwegian legislation with regard to health, safety and the environment (HSE). — HSE self-declaration in accordance with the Public Procurement Regulations which requires the tenderer to fulfil, or at least to fulfil by the time the contract is awarded, statutory requirements in Norway relating to health, safety and environment. The self-declaration must be countersigned by 1 of the company's employees. cf. Template on HSE declaration, see Annex 02. In accordance with the tender documents' point 2.2. Requirement: The Tenderer shall have sufficient economic and financial solidity to be able to fulfil the contractual obligations. Documentation: — The tenderers must submit annual accounts for the last 2 financial years, as well as the auditor's reports. — The Tenderer may be subject to credit appraisal. — Tenderers are free to prove their economic and financial position by any other document, including e.g. by a parent company guarantee, See Annex 8. — The Contracting Authority will secure rating reports on www.solidtet.no (delivered by Bisnode Credit AS) to verify that the suppliers have sufficient economic and financial ability. — Recently established companies must submit accounts and auditor's reports for the period the company has been in operation. — A bank guarantee, annex 9, can be submitted, that provides equivalent security for the ability to comply with the contractual obligations. The Contracting Authority will evaluate whether the tenderer has sufficient economic and financial solidity to fulfil the contractual obligations, with emphasis on whether or not the tenderer has profitable operations, positive cash flow the last year, and positive equity. In accordance with the tender documents' point 2.3. 1. Requirement: Tenderers shall have excellent qualifications and capacity relating to the contractual obligations. Documentation: — A short and general description of the company and the company's organisation and areas of activity. i. A statement which verifies that the tenderer has the ability and capacity to undertake the assignment. ii. A short description of the tenderer's personnel and technical units at disposal for fulfilment of the contract. iii. A list of the principal and most relevant services/deliveries the last 3 years, containing information of value and date, as well as the name of the public or private recipient. The list must reflect the area(s) tenders are given for. iv. If the tenderer relies on other companies' capacity, it shall be substantiated to the contracting authority that necessary resources are at the tenderer's disposal. This can be done by presenting a statement of obligation from the relevant company(ies) that the tenderer will rely on. The statement shall state that the tenderer has access to the necessary resources during the entire contract period (see annex 7). v. A statement regarding the tenderer's quality assurance system/quality management system, a Copy of the system certificate issued by accredited certification bodies or similar documentation. vi. Documentation of manufacturing permission for production of pharmaceuticals shall be submitted, cf. the Regulations on Production of Pharmaceuticals in pharmacies. vii. The tenderer shall have certified GMP (Good Manufacturing Practices) premises for the production of non-sterile pharmaceuticals. Documentation, a site master file and drawings of the manufacturing premises, with process flow, etc. inspection reports from the Norwegian Medicines Agency, as well as information about routines for termination in connection with deviations, etc. shall be submitted. 2. Requirement: Expertise and systems which ensure that the service can be provided with low environmental impact and a high degree of security are required. This applies to both the transport that will occur and the work to be carried out. Documentation: — Accredited certification in accordance with ISO 14001 or equivalent environmental management standard. If the tenderer cannot substantiate accredited certification, the tenderer shall submit a 2 page description of the environmental management system, explaining how it meets the requirements in ISO 14001 or equivalent.
In accordance with the tender documents' point 2.2. Requirement: The Tenderer shall have sufficient economic and financial solidity to be able to fulfil the contractual obligations. Documentation: — The tenderers must submit annual accounts for the last 2 financial years, as well as the auditor's reports. — The Tenderer may be subject to credit appraisal. — Tenderers are free to prove their economic and financial position by any other document, including e.g. by a parent company guarantee, See Annex 8. — The Contracting Authority will secure rating reports on www.solidtet.no (delivered by Bisnode Credit AS) to verify that the suppliers have sufficient economic and financial ability. — Recently established companies must submit accounts and auditor's reports for the period the company has been in operation. — A bank guarantee, annex 9, can be submitted, that provides equivalent security for the ability to comply with the contractual obligations. The Contracting Authority will evaluate whether the tenderer has sufficient economic and financial solidity to fulfil the contractual obligations, with emphasis on whether or not the tenderer has profitable operations, positive cash flow the last year, and positive equity.
In accordance with the tender documents' point 2.3. 1. Requirement: Tenderers shall have excellent qualifications and capacity relating to the contractual obligations. Documentation: — A short and general description of the company and the company's organisation and areas of activity. i. A statement which verifies that the tenderer has the ability and capacity to undertake the assignment. ii. A short description of the tenderer's personnel and technical units at disposal for fulfilment of the contract. iii. A list of the principal and most relevant services/deliveries the last 3 years, containing information of value and date, as well as the name of the public or private recipient. The list must reflect the area(s) tenders are given for. iv. If the tenderer relies on other companies' capacity, it shall be substantiated to the contracting authority that necessary resources are at the tenderer's disposal. This can be done by presenting a statement of obligation from the relevant company(ies) that the tenderer will rely on. The statement shall state that the tenderer has access to the necessary resources during the entire contract period (see annex 7). v. A statement regarding the tenderer's quality assurance system/quality management system, a Copy of the system certificate issued by accredited certification bodies or similar documentation. vi. Documentation of manufacturing permission for production of pharmaceuticals shall be submitted, cf. the Regulations on Production of Pharmaceuticals in pharmacies. vii. The tenderer shall have certified GMP (Good Manufacturing Practices) premises for the production of non-sterile pharmaceuticals. Documentation, a site master file and drawings of the manufacturing premises, with process flow, etc. inspection reports from the Norwegian Medicines Agency, as well as information about routines for termination in connection with deviations, etc. shall be submitted. 2. Requirement: Expertise and systems which ensure that the service can be provided with low environmental impact and a high degree of security are required. This applies to both the transport that will occur and the work to be carried out. Documentation: — Accredited certification in accordance with ISO 14001 or equivalent environmental management standard. If the tenderer cannot substantiate accredited certification, the tenderer shall submit a 2 page description of the environmental management system, explaining how it meets the requirements in ISO 14001 or equivalent.