Public procurement notice: Contract Notice
Published: 2017-05-17
Buyer: Newry Mourne and Down District Council
Country: UK
Region: Outer Belfast
Contract type: Supplies
Procedure: Open procedure
CPV classification: 48000000 | 48100000 | 48400000 | 48900000 | 72200000
Estimated value: 2500000 GBP
Submission deadline: 2017-06-12
Award criteria: The most economic tender

Technical requirements: The Council seeks to appoint a Supplier who will take responsibility for the provision, delivery and management of a new Leisure Management Solution.
Newry, Mourne and Down District Council (the Council) seeks a solution provider for Leisure Management Software to help manage indoor and outdoor Leisure Services, on behalf of itself and other Contracting Bodies in Northern Ireland.
The solution must be a product specifically designed for the purpose, and in use in similar sized services.
The solution will comprise Leisure related functionality to support Front of House (e.g. General Reception, member check-in, bookings, point of sale till, links to facilities access control) and Administration services (e.g. customer, resource, financial, activity/course/class, system and management information).
For the Council, the solution will be implemented across seven core Leisure sites to support and improve the Leisure experience for staff and customers. The solution will provide a firm foundation for extending the range of Leisure services that the Council provides, to support our future business requirements.
Use of the system is also likely to be extended to a range of other Council centres with similar functionality and business requirements, for example Community Centres offering bookable space, and leisure, educational and recreational classes.
The requirements for each of the other Contracting Bodies that are party to the Framework are broadly similar in scope and scale to those of the Council.
Newry, Mourne and Down District Council, one of 11 new super councils, was created in 2015 from the former Newry & Mourne and Down District Council areas and the Ballyward electoral area, which previously sat within the Banbridge District Council authority.
With a population of around 171,500 and a coastline of 100 miles, it is the third largest council area in Northern Ireland spanning from Crossmaglen in South Armagh to Saintfield in South Down. There are seven District Electoral Areas: Crotlieve, Downpatrick, Newry, Rowallane, The Mournes, Slieve Croob and Slieve Gullion.
Our aim is to provide civic leadership, deliver local services and ensure that the district develops in a way that increases prosperity and quality of life for local residents.
The Council offers indoor and outdoor swimming pools, fitness suites (gym, sauna, spa), squash courts, main halls providing a range of activities, multi-functional rooms for customer use and outdoor facilities such as football pitches, cricket pitches, and play areas.
Within these facilities, the council offers an extensive range of health, fitness and community based activities. The activities provided include swimming, team sports (e.g. football, basketball, netball, volleyball), racquet sports (e.g. badminton, squash, table-tennis etc); martial arts, dance, spinning, circuit training and many others. Some of our centres also provide a home to local and regional organisations.
The requirement is for a fully managed service, but which allows local teams to perform operational configuration to meet the day to day and evolving needs of the service. The requirements are for: Provision and configuration of the software; Management and maintenance of the solution; Transition and Implementation Support; User Training.
The Authority does not commit to letting a contract for any of the above, should it become evident that it is not economically advantageous to do so.
Newry, Mourne and Down District Council is a Public Authority within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act.

Eligibility requirements: As detailed in the Volumes of the Invitation to Tender. As detailed in the Volumes of the Invitation to Tender.
As detailed in the Volumes of the Invitation to Tender.