Public procurement notice: Contract Notice
Published: 2017-08-16
Buyer: Ministry of Defence, Defence Equipment & Support,
Country: UK
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 09211000
Submission deadline: 2017-09-18
Award criteria: The most economic tender

Technical requirements: Supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter.
Lubricating oils and lubricating agents. Supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter, as and when required by the Authority.
The Authority shall place an enabling arrangement type contract with an industry supplier for a duration of 15 (fifteen) months from 1.1.2018 to 31.3.2019, which shall cover the supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter. The list of individual items against this Requirement is provided for information purposes as a Supporting Document to the Pre-Qualification Questionnaire (PQQ). All potential applicants should note that the Authority shall expect each invited tenderer to submit a price bid against each line item by fully establishing a complete supply chain network.
The Contract shall contain an option to extend the end date for up to 2 separate periods of one year's duration, i.e. from 1.4.2019 to 31.3.2020, and from 1.4.2020 to 31.3.2021.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Each company's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the company in response to Part 1 Form D of the Pre-Qualification Questionnaire (PQQ) will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the company where it is part of a group.
When assessing the financial health of a company the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements.
If examination of the financial information exposes the potential for a company to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
All questions in Parts 1 and 2 of the PQQ will be assessed and scored on a Pass or Fail judgement with the exception of Part 1 Part E (Technical and Professional Ability) where answers will be awarded a score of between 0 and 5 as per the criteria in the table below:-
Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

Eligibility requirements: Each company's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the company in response to Part 1 Form D of the Pre-Qualification Questionnaire (PQQ) will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the company where it is part of a group. When assessing the financial health of a company the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements. The Authority's opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a company to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:- Pass — A low or medium financial risk assessment as evaluated by the Authority. Fail — A high unacceptable level of financial risk as evaluated by the Authority.
All questions in Parts 1 and 2 of the PQQ will be assessed and scored on a Pass or Fail judgement with the exception of Part 1 Part E (Technical and Professional Ability) where answers will be awarded a score of between 0 and 5 as per the criteria in the table below:- 0 — No answer/Fail, 1 — Poor, 2 — Acceptable, 3 — Good, 4 — Very Good, 5 — Excellent.