Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2020-01-28
Buyer: IKT Orkide
Country: NO
Contract type: Services
Procedure: Contract award without prior publication
CPV classification: 48510000 | 72220000: Systems and technical consultancy services
Estimated value: 2400000 NOK

Technical requirements: IKT Orkide is an inter-municipal collaboration for the municipalities in Nordmøre: Aure, Averøy, Gjemnes, Kristiansund, Rindal, Smøla, Sunndal, Surnadal and Tingvoll. The collaboration has a joint communication system and a joint computer room.
IKT Orkide intends to continue the communications contract with Orkidenett A.S from 1.9.2020 to 31.8.2021, as well as an option for an extension from 1.9.2021 to 31.8.2022.
The system consists of a communication ring delivered by fibre between our municipalities (with redundancy), as well as lines in/out of the joint point.
Any other companies that would like to provide this service must contact us as soon as possible and by 17.2.2020 at the latest. A contract will be signed after 17.2.2020 if no other companies make contact.
IKT Orkide is an inter-municipal collaboration for the municipalities in Nordmøre: Aure, Averøy, Gjemnes, Kristiansund, Rindal, Smøla, Sunndal, Surnadal and Tingvoll. The collaboration has a joint communication system and a joint computer room.
IKT Orkide intends to continue the communications contract with Orkidenett A.S from 1.9.2020 to 31.8.2021, as well as an option for an extension from 1.9.2021 to 31.8.2022.
The system consists of a communication ring delivered by fibre between our municipalities (with redundancy), as well as lines in/out of the joint point.
The current contracts expire in the autumn, on 31.8.2020 (2016-2020). The value of the communications contract is approx. 100 000  NOK per month per 1.9.2020  NOK.
IKT Orkide has started on the cloud promise, i.e., moving systems from a separate computer room to the cloud. We choose SaaS systems for new trade applications, and we are moving other systems to MS Azure. This applies to both the joint computer room and the computer rooms in each individual municipality. This means that our computer room is being run down. According to our plans, we will have moved almost everything by 31.12.2021.
We are uncertain as to what the communications need will be when the cloud promise has been implemented. Until this has been implemented, we need a communications system that gives us stable access to both computer rooms and systems in the cloud.
— we are best served by keeping the current system whilst the cloud promise is ongoing. At the same time, we will work on a future design based on cloud systems. When this is ready, we will go out to the market with a new communications contract,
— the start-up costs for a new supplier would be high when seen in the light of a contract that runs for maximum 2 years (1 + 1 year). After the cloud promise has been implemented, we will announce a contract with a longer timespan (at least 4 years),
— limited period we would use a new supplier's systems, with the disadvantages this has for both parties.
Any other companies that would like to provide this service must contact us as soon as possible and by 17.2.2020 at the latest. The contract will be signed after 17.2.2020 if no other companies contact us.
We are best served by keeping the current system whilst the cloud promise is ongoing. At the same time, we will work on a future design based on cloud systems. When this is ready, we will go out to the market with a new communications contract.


Winner: Orkidenett AS
Award value: 2400000