Public procurement notice: Contract Notice
Published: 2017-05-18
Buyer: Galati City Hall
Country: RO
Contract type: Supplies
Procedure: Open procedure
CPV classification: 30144400 | 48813000: Passenger information systems | 50111100
Submission deadline: 2017-07-11

Technical requirements: EBGU - Levering og vedligeholdelse af automatiseret billetopkrævning og passagerinformation og systemer til flådeforvaltning til byen Galati (RO-Galati)
1. This Invitation for Tenders (IFT) follows the General Procurement Notice (GPN) for this project which was first published on the Procurement website of the European Bank for Reconstruction and Development (the Bank) on 11 March 2017.
2. The Galati City Hall has applied for a loan from the European Bank for Reconstruction and Development toward the cost of Galati Urban Infrastructure Rehabilitation and it intends to use part of this loan to payments under the agreement(s) resulting from this IFT “Invitation for Tenders for the supply of Automated Fare Collection (AFC) and Passenger Information/Fleet Management (PI/FM (For clarity, abbreviations PI, FM, and PI/FM are used interchangeably in all documents that are part of this tender)) Systems to the City of Galati” (two lots). Tender will be governed by the EBRD’s rules and procedures.
3. The Galati City Hall also serves as the implementing agency for the project and now invites sealed tenders from eligible Tenderers for the supply of AFC and PI/FM systems, including installation, integration and provision of training and technical support during the start-up.
The Design, Build, Operate and Maintain contract setup is envisaged for the project. Under the option, the whole of fare collection and passenger information is outsourced to third party suppliers, operating either as single companies or as a group of companies under a Joint Venture (“JV”) arrangement.
The suppliers will be responsible for interpreting the Terms of Reference to produce a technically compliant bid for the system, based on which, the contractor will design, build, and maintain the systems for the CoG, and provide support and training to the CoG during the period of 5 years as a minimum. The supplier will carry all the financial and operational risk of delivering the contracted scope.
The responsibility of the Galati City Hall is to draw up the tender, run the tender process and select a supplier. During the build-and-operate phase, the CoG will monitor progress and operation through regular reviews to check the effectiveness of the supplier’s delivery.
• Distribution channels, comprising of online shops for ticket sales and distribution, mobile application for ticket distribution and emulation, third party retail network (50 nos), Transurb POS equipment (25 nos), off-board ticket dispensers (65 nos), and ticket vending machines (“TVM”, 20 nos).
• Fare media, comprising of printed barcodes for single tickets and contactless smartcard for season and concession fares.
• On-board validation equipment for buses (396 nos), trolleybuses (81 nos), and trams (nos 180) that (1) is compliant with the fare media technologies and (2) reflects the vehicle type.
• Core-ticketing system in back-office, incorporating (1) operator clearing and settlement, (2) account based ticketing management, and (3) revenue control, reporting and monitoring.
4. Tender will be conducted using the Open Tender procedures specified in the EBRD’s Procurement Policies and Rules (PPR) and is open to all eligible Tenderers as per the PPR paragraph 2.6 and 2.7 that meet the minimum qualification criteria in each of the following categories, as specified in the Annex to the Tender Data Sheet:
5. Interested eligible Tenderers may obtain further information from the City Hall’s nominated contact person below and inspect the tender documents at the address given below from 09:00 to 16:00 hours.
6. The interested Tenderers are invited to contact City of Galati on contact details provided below at clause 8. A complete set of the tender documents in English will be sent to the interested Tenderers by e-mail. A pre-tender meeting which tenderers may attend will be held on 12
(a) The first stage tender will consist of a technical tender only, without any reference to prices, but including a list of any deviations to the technical and commercial conditions set forth in the tender documents and/or adding any alternative technical solutions a Tenderer wishes to offer, and a justification therefor, always provided that such deviations or alternative solutions do not change the essential requirements specified in the tender documents. Following the evaluation of first stage tenders, a Tenderer that adequately meets the minimum acceptable qualification criteria and has submitted a sufficiently technically responsive tender may be invited to attend a clarification meeting(s), during which the Tenderer’s tender will be reviewed. Any required tender-specific changes, additions, deletions and other adjustments will be noted and recorded in a memorandum, or, if amendments are of a general nature, will be promulgated via an addendum to the tender documents. Tenderers may not be invited to submit second stage tenders, if their first stage tenders contain departures from the requirements in such numbers or of such nature that making the tenders fully responsive in the remaining time for the two-stage process cannot reasonably be expected. All other suitably qualified and eligible Tenderers, however, shall receive invitations to submit second stage tenders.