Public procurement notice: Contract Notice
Published: 2017-02-03
Buyer: Aberdeen City Council
Country: UK
Region: North Eastern Scotland
Contract type: Services
Procedure: Competitive dialogue
CPV classification: 09300000 | 09323000 | 42320000 | 45200000: Building and civil engineering work | 45210000: Building construction work
Submission deadline: 2017-03-20
Award criteria: The most economic tender

Technical requirements: Aberdeen City Council, Aberdeenshire Council and Moray Council (together hereinafter referred to as the ‘Partner Councils’) are seeking to procure residual waste management services to receive and treat residual municipal waste, managed by or on behalf of the Partner Councils. The Partner Councils intend to fund the capital investment required.
The Partner Councils are seeking to procure residual waste management services to receive and treat residual municipal waste, managed by or on behalf of the Partner Councils.
It is estimated that the Partner Councils will require treatment and disposal services for approximately 150 000 tonnes per annum of residual municipal waste. The Partner Councils are willing to discuss a Guaranteed Minimum Tonnage (GMT) and/or exclusivity over the Partner Councils' Residual Municipal Waste if this represents best value. This will be discussed during dialogue. The Contractor will be required to accept Contract Waste at a facility to be designed, built and operated on a site, owned by the Partner Councils at East Tullos industrial Estate, Aberdeen (the ‘Site’). Planning permission to build an EFW Facility on the Site was granted by Aberdeen City Council on 10 October 2016. Link to the Planning Permission:
https://publicaccess.aberdeencity.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=ZZZY9GBZSK952
The Contractor will be required to accept and treat all Contract Waste from the commencement of the service period of circa 20 years which will be preceded by a construction period of up to 3 years. Under the project agreement to be entered into by Aberdeen City Council, as Lead Authority and the preferred bidder, Contract Waste may also include residual municipal waste from other Local Authorities established under the Local Government (Scotland) Act 1994 and any successor bodies (‘Associated Council’).
The Partner Councils reserve the right to require Bidders to submit tenders for a full operational period of longer than 20 years if a longer period is justified on the basis of value for money considerations.
The exact capacity requirements, date for service commencement and contract length will be ascertained during the dialogue.
It is envisaged that the contract will be based on the latest HM Treasury and DEFRA/ WIDP guidance for waste projects, any other relevant guidance issued by the Scottish Government and/or the Scottish Futures Trust, with relevant amendments to reflect project specific requirements and the Partner Councils funding of construction costs.
— to the extent necessary to deliver the preferred bidder's technical solution, the design, construction, commissioning, licensing, permitting, operation and maintenance of residual municipal waste reception and treatment facility(ies) for the processing of residual municipal waste to produce energy, to meet the targets and the requirements of the Partner Councils via a design, build, and operate approach;
— the working capital costs required for the Project, recognising that the Partner Councils will fund the construction costs through milestone payments during the construction period. The detail of these arrangements will be discussed with Bidders during dialogue.
The Partner Councils are committed to securing community benefits from major procurement programmes and will require the Contractor to work with the Partner Councils, as part of the delivery of the Contract to deliver such community benefits.
Owing to character limitations in the OJEU Notice not all criteria and info relating to this procurement can be included in this notice. The Objective and Non -Discriminatory Criteria are set out in full in the ESPD Instructions which can be accessed through the website referenced in section I.3. The ESPD selection process will be carried out in 3 stages.
1. Stage One: Compliance and Exclusion Grounds (Mandatory and Discretionary) primarily via responses to Section 3 of the ESPD — note: where any of the Lead Bidder, Consortium Members and/or Reliance Entities (if any) are in breach of the mandatory grounds for exclusion or, in the case of the discretionary exclusion grounds, are considered ineligible at the discretion of the Partner Councils, in accordance with Part III of the ESPD and Regulation 58 of the Regulations they shall be excluded from this procurement process). The Partner Councils reserve the right to reject or disqualify a Bidder where its ESPD Response is submitted late, is completed incorrectly, is incomplete or fails to meet the Partner Councils' submission requirements in the ESPD Instructions document or as otherwise notified to Bidders prior to the deadline for submission of ESPD responses;
2. Stage Two: Selection Criteria — Minimum Requirements (Pass/Fail) against the requisite economic and financial standing selection criteria and the technical and professional ability selection criteria set out in Part 3 of the ESPD Instructions document (evaluated against Responses to Part 4 of the ESPD). A brief summary of criteria is given in Section III.1.1 — III.1.3 (‘List and brief description of selection criteria’) of this Notice; and
3. Stage Three: Bidders who pass Stage One and Two will have their responses to Section 5 of the ESPD scored in accordance with the Down Selection Criteria. The Down Selection Criteria are set out in Part 3 of the ESPD Instructions document.

Eligibility requirements: Not applicable. Part 4 of ESPD Not used.