Public procurement notice: Contract Notice
Published: 2025-02-10
Buyer: Norwegian Police Shared Services
Country: NO
Contract type: Supplies
Procedure: Negotiated with prior call for competition
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35200000: Police equipment | 35613000
Estimated value: 300000000 NOK
Submission deadline: 2025-03-12
Award criteria: cost, quality

Technical requirements: Is the supplier in a situation where he has been forced debt arrangement?  Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003,  p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?

Eligibility requirements: Tenderers must have sufficient economic and financial capacity to fulfil the contract. Good credit worthiness, good solidity and a minimum annual turnover equivalent to NOK 10,000,000 will be sufficient to fulfil the requirement. 

Documentation requirement: 
- A credit rating based on the most recent financial figures. The rating shall be carried out by a credit rating company with licence to conduct this service. 

The contracting authority will, if needed, obtain a credit rating, from a credit information company with a licence to conduct this service, as an addition to the documentation delivered in the tender.
If a tenderer has a justifiable reason for not submitting the documentation required by the contracting authority, he can document his economic and financial capacity by presenting any other document that the Contracting Authority deems appropriate.
Tenderers shall have experience from comparable assignments/contracts.
Documentation requirement:
Description of up to 3 of the tenderer's most relevant/comparable contracts in the last 3 years (the description shall be completed in accordance with the tender documentation Annex C). Relevant deliveries means delivery to customers who use drone systems for equivalent purposes and to an equivalent extent, e.g. deliveries to entities within police, defence, preparedness, search and rescue, supply or similar activities. The description must include, among other things, a statement of the assignment ́s extent and value, complexity, date and recipient (name, telephone number and e-mail address). It is the tenderer ́s responsibility to document relevance through the description. 
The contracting authority may also contact the stated references for verification and/or supplementary information. The contracting authority will also be able to emphasise any separate documented experience with relevant tenderers.
Tenderers shall have a good and well-functioning quality assurance and management system for the services that shall be provided. 

Documentation requirement: 
Tenderers shall submit documentation of their quality assurance and management system. The following documentation will be accepted:

Certificate for the company's quality assurance/management system issued by independent bodies that confirm that the tenderer fulfils quality assurance standards in accordance with ISO 9001 or equivalent, 

or

A description that as a minimum covers the company ́s procedures/routines for:
- handling deviations and claims.
- certification of sub-suppliers.
- the process from receipt and registration of orders until delivery to the customer.
Tenderers shall have an environmental management system. 

Documentation requirement: 
Tenderers shall submit documentation of their environmental management system. The following documentation will be accepted:
- Valid attestations/certificates issued by an independent body (eks. ISO 14001, EMAS, Miljøfyrtårn or equivalent), or
-A description of the tenderer's own environmental management system. The description shall as a minimum cover the tenderer's environment policy, targets and environmental management measures.
Tenderers shall have a management system/routines that ensure due diligence in the supply chain for the execution of the contract (with the aim of enabling the candidate to identify, prevent and reduce negative consequences of the contract ́s execution for employees, human rights, the environment, bribes, consumers and corporate management). 

Documentation requirement:
A description of the tenderer's management of the supplier chain and the tracing systems that the tenderer will use to fulfil the contract.
The procurement includes different systems of unmanned aerial vehicles (drone systems/UAS). This includes the contracting authority's need to procure systems from different segments within drones/UAS, including relevant equipment, accessories, spare parts, training, servicing as well as other assortment and relevant services. See the tender documentation for further details.
The framework agreement will be valid for 2 years, with an option for an extension for 1+1 years, up to 4 years in total.

Winner: Norwegian Defence Materiel Agency