Public procurement notice: Contract Notice
Published: 2019-03-06
Buyer: Ministry of Defence, Land Equipment, Training and Simulation Systems Programme (TSSP)
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35700000: Military electronic systems | 72317000: Data storage services | 80660000
Estimated value:  GBP
Submission deadline: 2019-04-03
Award criteria: The most economic tender

Technical requirements: Military electronic systems. Training and simulation in military electronic systems. Data storage services. In order to meet training objectives and achieve Collective Training (CT) Competency Levels during Battlegroup Field Training Exercises (FTXs), integration and exploitation of an increasing number of Joint Fires and Intelligence, Surveillance, Target Acquisition and Reconnaissance (ISTAR), Air Defence and Ground Based Surveillance and Target Acquisition (STA) assets are required.
The provision of flanking and depth forces, of live platforms or simulated engagements from these platforms is normally precluded due to costs to support CT exercises, or due to wider technical constraints. Resources are often limited in availability for training purposes and only become available on deployment to an operational theatre. The majority of ranges also preclude the integration of a large number of Joint Fires, Air Defence and Armed ISTAR assets due to peace time munitions safety constraints.
A coherent and representative technical solution through synthetic and training wrap provision can substantially reduce the training gap for Battlegroups (BGs) in achieving combined arms competency in their mission planning and execution to achieve readiness states for deployment.
The novel and technical nature of this Synthetic Wrap (SW) requirement means the MoD is unable to generate such capability in-house. Project SCOPIC 2 will enable timely and appropriate force preparation and generation of operational capability for standing military commitments and contingency, by evolving and expanding the current SW capability delivered by Project Micro-SCOPIC over the period 2015-2020. SCOPIC 2 must have the capability to integrate with the TES capability provided by Projects TESIK, AWES and DFWES. There must be scope to integrate additional instrumented capabilities should they be developed and delivered during the life of the contract.
SCOPIC must have the capacity to be interoperable with other UK TES systems and the TES systems used by NATO allies.
It is anticipated that the initial contract duration shall run for 3 years from September 2020 to end August 2023. Also, that the Authority shall have options to extend the contract by up to 4 years until end of August 2027 and options to support other exercises as defined in the Army Training Programme.
SCOPIC 2 will succeed the existing contract capability currently providing the synthetic wrap service in the UK, Kenya and Canada. (SCOPIC).
The SCOPIC 2 capability will provide a technical service and associated products that can be configured to deliver an effective solution that enables the training requirements of CT1-4 exercises. The capability will provide the infrastructure, instrumentation and resources to enable
SCOPIC 2 capability will provide support to exercise the Training Audience within Battle Group TES Exercises as defined in the Army Training Programme (ATP). The ATP will be provided during ITN, but for information purposes this will be to provide core support to 4 X Exercises at SPTA, 4 X Exercises at BATUS and 5 X Exercises at BATUK per year. In addition, there will be an additional requirement to support other Exercises as defined by the Armed Forces and these will be costed as options, such as Pre-Operation Deployment Exercises and Higher Formation Exercises, these could take place anywhere in the world.
The capability must be flexible to accommodate changes of scaling and location, at short notice, when in use to meet changes of exercise manpower scales, locations, design and execution. The capability will be predominantly delivered in the UK, Canada and Kenya, however, it will be capable of re-deployment globally, at notice, to support other exercises or defence activities as required. Therefore, the capability will be required to be delivered in all environments, geographically remote and austere locations without the need for fixed infrastructure.
The capability shall be able to analyse, exploit and store exercise data to measure collective performance for use in After Action Report (AAR) and should be able to deliver AAR in the field with minimal disruption to the training event.
SCOPIC 2 will comply with the Defence Modelling and Simulation Coherence (DMaSC). SCOPIC 2 will aim to be as flexible as possible, to meet the changing exercise requirements of the Army Training Programme and additional exercises of the Armed Forces.
It is expected that there will be a transition period associated with this contract. The transition period is to be agreed. As such, this period shall start upon contract award and the Authority anticipates it to be for approximately 4 months. It is anticipated that the initial contract duration shall run for 3 years from September 2020 to end August 2023. Also, that the Authority shall have options to extend the contract by up to 4 years until end of August 2027 and options to support other exercises as defined in the Army Training Programme and additional exercises of the Armed Forces. Details of the contracted services will be confirmed at the Invitation To Negotiate (ITN) stage.
Upon fulfilling the initial provision of the 3 year contract term, up to an additional 4 years could be exercised by the Authority. The Authority retains the right to exercise this total option duration wholly, or in batches of years or as single years. The Authority is under no obligation to exercise the right to the options if it deems inappropriate to do so.
The Authority reserves the right to ask for an Indemnity, Guarantee or bank bond if the supplier does not meet the standard for economic and financial standing. A parent Company Guarantee may also be required dependent on the formation and financial standing of the contracting business.

Eligibility requirements: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance Evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
The estimated average annual contract value is 2- 3.5 M GBP. If the estimated average annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include: (1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and (2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance; (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established; (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. Evidence of appropriate professional risk indemnity; at least 2 years certified audited accounts in statutory form, profit and loss account and balance sheet; statement of overall turnover to be provided with DPQQ. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
The Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include: (1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and (2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond. A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This and any other Information required for evaluation will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ). The main Contractor will be required to provide evidence of it's subcontractor's ability to process, store and transmit classified information at UK OFFICIAL. The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor: (1) requires access to classified information at UK OFFICIAL; and (2) fails to provide evidence to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). This and any other Information required for evaluation will be sought through the associated Dynamic Pre-Qualification Questionnaire (DPQQ). The main Contractor will be required to provide evidence of it's subcontractor's ability to process, store and transmit classified information at UK OFFICIAL.
The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor: (1) requires access to classified information at UK OFFICIAL; and (2) fails to provide evidence to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC
Information and formalities necessary for evaluating if the requirements are met: The main contractor will be required to provide evidence of its subcontractor’s ability to process, store and transmit classified information at UK OFFICIAL by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.
The Authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor: (1) requires access to classified information at UK OFFICIAL; and (2) fails to provide evidence to the satisfaction of the Authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.