Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2017-04-15
Buyer: Manchester Airport Group plc (‘MAG’)
Country: UK
Region: Greater Manchester
Contract type: Supplies
Procedure: Contract award without prior publication
CPV classification: 33111000: X-ray equipment | 35121000: Security equipment | 38581000
Estimated value: 51500000 GBP

Technical requirements: Supply and Commissioning of Hold Baggage Scanning (HBS) Equipment and Provision of Support and Maintenance Services.
MAG awarded a contract to the Supplier on 23.3.2016, for the supply of hold baggage scanning equipment meeting Standard 3 (‘HBS’) plus support and maintenance (‘Contract’).
MAG also arranged an alternative supply of HBS (plus support and maintenance) in March 2016. The alternative arrangement has now been terminated due to a failure to deliver, leaving MAG with a supply gap, arising late in the programmed delivery period. This seriously threatens MAG's ability to meet its statutory obligations.
The non-binding indicative forecast in the Contract relates to MAG's airports at Manchester, Bournemouth and East Midlands. To cover the supply gap, MAG has revised that forecast to include additional HBS machines at East Midlands and HBS machines at Stansted, including support and maintenance in both cases.
The Contract relates to HBS machines for 4 different applications. In the original procurement procedure, these were divided into 4 lots, but all of the HBS machines to be supplied by the Supplier are included within a single contractual arrangement. The Contract defines the HBS machines and specifies lead times and a purchase order process, with MAG to issue purchase orders in accordance with its requirements for HBS machines. The Contract includes a non-binding indicative forecast of MAG's requirements for HBS machines, delivery dates and delivery locations. However, MAG is entitled to revise the number of machines, delivery dates and delivery locations from time to time. The Supplier must accept all purchase orders issued by MAG. To issue purchase orders in accordance with the revised forecast, MAG considers it necessary to add pricing detail to the Contract to reflect the additional HBS machines at East Midlands and HBS machines at Stansted plus support and maintenance.
The Contract includes options to extend the product order period and the overall term. These are not changed by the minor modifications that are the subject of this notice.
Lot 1 HBS machines are ECAC certified and DfT approved Standard 3 EDS machines for processing ingauge baggage with a minimum throughput capacity of 1 000 bags per hour, based on an average bag length of 750 mm.
The minor modifications that are the subject of this notice include an estimated 8 additional Lot 1 HBS machines (3 currently intended for East Midlands, 5 currently intended for Stansted).
The Contract relates to HBS machines for 4 different applications. In the original procurement procedure, these were divided into 4 lots, but all of the HBS machines to be supplied by the Supplier are included within a single contractual arrangement. The Contract defines the HBS machines and specifies lead times and a purchase order process, with MAG to issue purchase orders in accordance with its requirements for HBS machines. The Contract includes a non-binding indicative forecast of MAG's requirements for HBS machines, delivery dates and delivery locations. However, MAG is entitled to revise the number of machines, delivery dates and delivery locations from time to time. The Supplier must accept all purchase orders issued by MAG. To issue purchase orders in accordance with the revised forecast, MAG considers it necessary to add pricing detail to the Contract to reflect the HBS machines at Stansted plus support and maintenance.
The Contract includes options to extend the product order period and the overall term. These are not changed by the minor modifications that are the subject of this notice.
Lot 2 HBS machines are ECAC certified and DfT approved Standard 3 EDS machines for processing out of gauge baggage with a minimum throughput capacity of 180 bags per hour based on an average bag length of 2 000 mm.
The minor modifications that are the subject of this notice include an estimated 2 additional Lot 2 HBS machines (currently intended for Stansted).
Lot 3 HBS machines are ECAC certified and DfT approved Standard 3 EDS machines for processing in gauge baggage with a minimum throughput capacity of 300 bags per hour and a maximum machine footprint of 3.0 m (Length) x 1.7 m (Width) x 1.7 m (Height).
Lot 4 HBS machines are ECAC certified and DfT approved Standard 3 EDS machines for processing out of gauge baggage with a minimum throughput capacity of 180 bags per hour and a maximum machine footprint of 3.0 m (Length) x 1.7 m (Width) x 1.7 m (Height).
The constituent elements of the additional pricing described in II.2.4 (Lots 1 and 2) will be unit costs already in the Contract (being uniform across the airports). The only exception to this is a higher unit cost for fully comprehensive maintenance at Stansted due to the absence of on-site technicians.


Winner: Morpho Detection (UK) Limited (the ‘Supplier’)
Award value: 51500000