Public procurement notice: Contract Notice
Published: 2025-05-13
Buyer: HUS-yhtymä
Country: FI
Region: FI1B1
Contract type: Supplies
Procedure: Competitive dialogue
CPV classification: 33190000 | 42965100
Estimated value: 5000000 EUR
Submission deadline: 2025-06-09
Award criteria: quality, price

Technical requirements: The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
The economic operator is in arrangement with creditors.
The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
The economic operator has entered into agreements with other economic operators aimed at distorting competition.

Eligibility requirements: Yearly turnover from last 3 years from a business area that covers the subject of procurement and/or related services.
other
At least 1 000 000 EUR
The candidate must have at least one (1) reference of having delivered the offered solution or a solution with similar characteristics, including related services (e.g., maintenance services) in EU area. 

The reference must demonstrate the candidate’s experience in contracts of a similar scope to the subject of procurement. 

The reference must not be more than ten (10) years old, counting backwards from the deadline for submission of tenders. The solution covered by the reference must have been delivered, installed, and operational for the reference client after 5/2015. 

The reference contract must have a minimum value of EUR 2,000,000 (excluding VAT). All the abovementioned conditions must be met with a single contract. 

The candidate may fulfil this requirement by relying on the resources of a capacity-providing subcontractor or a member of a consortium. 

Participants must provide the delivery date of the reference in the format mm/yyyy, the value of the reference contract, and the name and contact details of the reference client. Additionally, they must provide a short and detailed description of the system and services included in the reference, ensuring it aligns with the procurement object and demonstrates compliance with the minimum requirements.
Attached in the Invitation to Participate
HUS Group (hereinafter referred also as "HUS" or “Contracting Authority”) requests Candidates to submit a Request to Participate for a procurement of Pharmacy Warehouse Automation System and related services therein. The system shall include automation of HUS Pharmacy Warehouse, Inventory and Internal Logistics. 

The object of the procurement is a comprehensive inventory automation solution. The system as well as all the related services specified as the object of this procurement shall be hereinafter referred to as “System”.

OBJECT

The purpose of the System is to automate the management, storage, and pickup of pharmaceutical supplies. The storage and collection of medicines will be carried out by a control system that receives orders from the pharmacy's ERP system, directs the picking and delivery of orders, monitors product inventory levels, and reports them to the ERP system.

The System must function seamlessly as part of the pharmaceutical supply and its operational processes.  including, for example:
- Storage automation systems
- Conveyor systems including pallet lift and box lifting systems
- Control systems

The System to be procured will be installed at the Contracting Authority's facilities in Helsinki. 

AIM OF THE PROCUREMENT

The aim of the procurement is to maximize the automation of storage and collection of packages, minimize picking errors, sort collections according to delivery routes to dispatch areas, and enable the automatic transfer of incoming goods as pallets from the terminal area of the service yard to the pharmaceutical warehouse. The pharmacy receives deliveries of medicines from wholesalers in the form of several dozen pallets every weekday. Additionally, the aim is to transfer manufactured medicines from the cleanroom of pharmaceutical production to the pharmaceutical warehouse for storage at different temperatures.

In this context, the warehouse automation refers to an automatic device used for the storage and distribution of medicines, capable of storing a large number of packages within the device relative to the floor space required by the device, and collecting product packages based on given requests. The Contracting Authority seeks a solution where picking is swift and malfunction of a single device does not cause significant disruptions to the unit's operations. The system as a whole must take into account logistical needs.

INSTALLATION

The Supplier is responsible for installing the System in the premises in cooperation with the contractor of the new building.

When positioning the devices, the Supplier must take into account the passageways in the warehouse and the structural columns of the building. Collaboration with the contractor during the construction phase is required, including planning the placement of the System and discussing inlets and other facilitative details with the contractor.

SCHEDULE

The Contract will be signed in the first quarter of 2026. After the supplier selection, the Supplier, Contracting Authority and End User, and Constructor will prepare a project schedule that takes into account the installation schedules of the different parts of the procurement.

The start of the installation work for the warehouse automation will be agreed upon with the builder. Commissioning tests and qualifications will be carried out with the user after the building is handed over.