Public procurement notice: Contract Award Notice
Published: 2016-06-10
Buyer: Ministry of Defence, Land Equipment, Other
Country: UK
Region: Bristol, City of
Contract type: Services
Procedure: Restricted procedure
CPV classification: 72316000: Data analysis services
Estimated value: 876363 GBP
Award criteria: Technical score, Pricing score

Technical requirements: Technical score
Pricing score
Data analysis services. Land Equipment, part of the UK Ministry of Defence (MOD), intends to place a 3-year contract for the provision of an Equipment Failure Report (EFR) and James Component Report (JCR) Collection and Analysis Service. This analysis will identify emerging trends quickly, leading to solutions that prevent the need for back-loading major assemblies and Line Replacement Units for Level 4 repair, thus reducing the need for spares and increasing Mean Time between Failures.
The requirement is for a Potential Provider to collate up to 20 000 EFRs/JCRs per annum from various sources and of varying types including failures, condemnations and New Stores Rejects (NSR). The EFRs/JCRs will need to be triaged for completeness and relevance, therefore knowledge of the MOD Land Environment, and the operation and maintenance of tracked and wheeled vehicles, is required by commencement of the potential Contract. EFRs/JCRs will then be categorised as safety, operational or routine and input onto a suitable database within mandated time-scales for Project Team desk officers to action.
Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at: www.d2btrade.com The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).
Where Standardised Contracting 1 (SC1) conditions are used, unconditional acceptance of all references to P2P in clause 20 is required and where Standardised Contracting 2 or 3 (SC2 or SC3) conditions are used, unconditional acceptance of all references to P2P in clause G1 is required.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at: www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence Procurement Personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201668-DCB-8324773.