Public procurement notice: Modification Of A Contract/Concession During Its Term
Published: 2019-08-19
Buyer: Department of Education and Skills
Country: IE
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 48517000 | 48900000 | 72222300: Information technology services | 72250000: System and support services

Technical requirements: Provision of A Payroll Solution for the Education and Training Boards (ETBs) delivered as a managed service.
Provision of A Payroll Solution for the Education and Training Boards (ETBs) Delivered as a Managed Service
Please refer to the request for tender documents associated with the notice published on www.etenders.gov.ie (RFT #119116).
Provision of A Payroll Solution for the Education and Training Boards (ETBs) delivered as a managed service.
The department of education and skills (‘the Department’) procured the services of COREHR to provide, configure and implement an ‘off the shelf’ web enabled payroll solution and associated managed services for the delivery of payroll and travel and subsistence claims for the Education and Training Boards (ETB) Sector, as the first shared service to be offered from the Department's Education Shared business services centre. The department’s vision for the shared service centre is an environment which uses a single software solution for all common processing and this was outlined in the RFT.
The department now needs the payroll solution to be extended to service payments to apprentices due to a ruling by the Revenue Commissioners (see below). The payroll solution will need some additional configuration so that this cohort of payees can be accommodated and the relevant attendance data, approval hierarchy information, daily rates and course payments can be processed for these additional payees. This modification will also require some additional reporting requirements.
The department estimates the total cost of the modification over the remaining life of the contract to be 500 000 EUR including implementation costs and managed service charges over the initial 5-year term and 850 000 EUR over the term including permitted extensions. This is less than 50 % of the value of the original contract. The department has evaluated this cost against other possible solutions and concluded that this option is the most economically advantageous option.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor: the Department and ETBs are required to implement a ruling by the revenue commissioners that payments to apprentices fall into the charge to income tax under Schedule E to the Taxes Consolidation Act and as such are subject to deduction under the PAYE system. As apprentices are not currently paid through a payroll system they were not included in the volumes set out in the original RFT. In order to meet the departments governance and accountability obligations effectively, it is necessary for this cohort of payees to be paid on a system that is interoperable with the system used for other payroll payees. Following a detailed analysis it has been concluded that it is not economically viable to procure and configure another payroll solution as the intention is for apprentices to be processed in the shared services centre and a separate solution wo


Winner: Core HR