Public procurement notice: Contract Notice
Published: 2016-04-23
Buyer: UK Shared Business Services Ltd
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 33180000 | 48190000 | 48440000 | 48443000 | 48812000: Financial information systems
Estimated value: 2300000 GBP
Submission deadline: 2016-05-31
Award criteria: The most economic tender

Technical requirements: UK SBS PS16003 HEFCE Provision of support services for TRAC (Transparent Approach to Costing) and understanding and advising on academic and financial sustainability to the UK Higher Education sector and sector stakeholders.
HEFCE is looking to select a provider capable of delivering support services to the Financial Sustainability Strategy Group (FSSG), TRAC Development Group (TDG) and UK higher education sector stakeholders, including providing a central support function for Transparent Approach to Costing (TRAC).
Provision of support services for TRAC (Transparent Approach to Costing) and understanding and advising on academic and financial sustainability to the UK Higher Education sector and sector stakeholders
TRAC is an activity-based costing system developed for the UK higher education sector, and implemented in all UK publicly funded higher education institutions. The primary aim of introducing TRAC was for all HEIs to have embedded costing and pricing processes integrated with their financial and academic decision-making, which, by forming part of financial strategy and management processes, help to ensure their activities are financially sustainable in the long term whilst also meeting accountability requirements of public funders, specifically UK HE funding bodies and Research Councils. Complementary aims include institutions being able: (a) to determine the full economic cost of all their activities at a level appropriate to their decision-making; and (b) to set prices for their activities using either market-based pricing (taking account of markets, customers, competition and risks) or cost-based pricing, as appropriate.
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and
customers. This allows our customers the freedom to focus resources on core activities; innovating and
business. It's what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS' goals are aligned with the public sector and delivering best value for the UK taxpayer.
a central purchasing body for multiple Customers who are other contracting authorities. This means that other contracting authorities named in this OJEU Notice may use the Contract or Framework.
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
Any consortium, SPV, Partnership should ideally have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to any contract or framework and any subsequent contracts awarded under the same.
The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing regulatory needs and law, plus the protection of national security.
Suppliers (including SPV's, Consortia and Partnerships) may be required to clearly demonstrate recent successful experience in similar projects and environments.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Eligibility requirements: All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) This procurement will be managed electronically via the Crown Commercial Service's e-Sourcing Suite. To participate in this procurement, participants shall first be registered on the e-Sourcing Suite. If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a suffient amount of time to register. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@ccs.gsi.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; Your organisations full name as a registered supplier; the name and contact details for the registered individual sending the email. Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk (Not UK SBS Ltd ): Freephone: 0345 010 3503 email: supplier@ccs.gsi.gov.uk Training support to respond to a requirement is available to bidders at http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx Responses must be received by the date in IV.3.4. Responses received outside or concurrently using the e-Sourcing process will not be accepted or considered further for this opportunity. All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 We will also require to see at least one of the following documents a. A copy of the audited accounts for the most recent 2 years b. A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation c. A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position d. Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed using the instructions detailed in III.2.1 Project specific requirements. The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the confidential Appendix within the sourcing document.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 We will also require to see at least one of the following documents a. A copy of the audited accounts for the most recent 2 years b. A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation c. A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position d. Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) The sourcing documents can be accessed using the instructions detailed in III.2.1 Project specific requirements. The Contracting Authority requires all interested parties to sign a Non Disclosure Agreement prior to being able to access the confidential Appendix within the sourcing document.