Public procurement notice: Contract Notice
Published: 2018-09-25
Buyer: Hertfordshire County Council
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 50100000 | 50110000 | 50111000: Fleet management and maintenance services | 50116000: Repair and maintenance services of car parts
Estimated value: 23093000 GBP
Submission deadline: 2018-11-02
Award criteria: The most economic tender

Technical requirements: Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of Maintenance of Commercial Vehicles. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field. Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
Hertfordshire County Council has a requirement for Provision of Maintenance of Commercial Vehicles. In addition to the Services required to be provided to the Council, the following Other Bodies may make a request to the Council to receive the Services, in accordance with the provisions of the Specification. Other Bodies listed in this Notice are provided for information only and for the avoidance of doubt may or may not order Services at the start, or any time during the Contract Period. Hertfordshire Police, Hertfordshire Catering Limited, Herts for Living Limited, Herts at Home Limited, Herts Full Stop Limited, Hertfordshire Local Enterprise Partnership, any other future trading arm, wholly owned company, mutual, joint venture, trust and shared service of the Council. Please note: On 6.9.2018 David Lloyd, the Police and Crime Commissioner (PCC) for Hertfordshire suspended his business case for taking over the governance of HFRS, thus mitigating the likelihood HFRS requirements could be removed from this Contract during the Contract Period. Full details of the Press Release can be found at https://www.hertfordshire.gov.uk/about-the-council/news/news-archive.aspx#/positive-deal-reached-on-future-of-police-and-fire-collaboration. The estimated total value of the procurement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual value of the contract will be between 1 454 000 to 2 182 000 GBP. The Contract will be awarded for an initial term of 5 (five) years 7 (seven) months, with the option to extend the Contract for a further period or periods of up to a total of 5 (five) further years. The Contract shall come into existence on 15.1.2019, unless HCC at its sole discretion directs that Mobilisation Services are not applicable, in such case the Contract shall come into existence on the Services Commencement Date 25.5.2019. For the avoidance of doubt, the Contractor shall not be entitled to any payment from HCC in respect of the Mobilisation Services. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. Organisations should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid. Please Note the TUPE Staffing Information for this procurement has been provided along with other documentation for this procurement. TUPE related information must be treated as protected data in accordance with the requirements of the Data Protection Act 1998 and must be kept confidential.
There is an option to extend the contract for a further period or periods of up to a total of 5 (five) further years at the Council’s sole discretion.
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Contract.
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.


Award value: 23093000