Public procurement notice: Contract Notice
Published: 2016-02-13
Buyer: Anskaffelser Fellesenhet Gjøvikregionen [Procurements Joint Unit for the Gjøvik Region]
Country: NO
Region: Oppland
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 48000000 | 48311000 | 48311100 | 50000000 | 72000000
Submission deadline: 2016-03-30
Award criteria: The most economic tender

Technical requirements: Gjøvik kommune invites tenderers to a contest for entry into agreement for the delivery of a case and archive system.
Gjøvik kommune wants to enter into agreement with 1 tenderer for the delivery of a standard case and archive system for electronic registration, case processing, selection processing and archiving. The system should also safeguard collaboration between the case and archive system and relevant professional systems and facilitate electronic collaboration between the municipality and external parties, both government and private.
More detailed description of the need and scope is presented in the annex to the tender documentation.
A case and archive system shall be delivered, including a maintenance agreement. The Contracting Authority has unilateral options on extension/duration of the maintenance agreement including the options, the maintenance agreement can apply for up to 15 years. Total scope and value including options, integrations, etc. are difficult to calculate.
The procurement contains options on i.a. different programme functions, maintenance agreement, as well as services related to the relevant case and archive system.
It must also be possible to link up to options that may assist in achieving the municipality's goal/objective with the system.
— Foreign tenderers shall provide certificate(s) of statutory registration in the country where the business is established.
— Norwegian tenderers shall submit tax certificates, no older than 6 months calculated from the tender deadline.
If the tenderer's offer relies on sub-contractors for contract fulfilment, a commitment statement shall be enclosed stating that the tenderer has the necessary right of use of the sub-contractor's capacity. If the sub-tenderer's performance is expected to exceed 100 000 NOK (excluding VAT) of turnover, certificates must also be enclosed for payment of tax and vat for the relevant sub-contractor(s).
Financial and economic position: The tenderer shall have sufficient economic and financial solidity to be able to carry out the contractual obligations.
— Tenderers must submit annual financial statements for the last 2 financial years, as well as the auditor's reports.
— Tenderer is requested to report any necessary conditions (for example deficiency and low equity to assets ratio, etc.).
— The contracting authority reserves the right to, of their own initiative, gather credit assessments.
Technical/professional qualifications: The tenderer shall have good qualifications and the capacity related to the contractual obligations. Furthermore, the tenderer shall have experience from equivalent assignments. By equivalent assignments, we mean delivery of case and archive systems to the municipal sector. The tenderer shall have experience from a minimum of 3 similar assignments during the last 2 years.
Description of the tenderer's 3 most relevant assignments during the last 2 years. The description must include a statement of the contract's value, date and recipient (name, telephone number and e-mail address). References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description documenting relevance.

Eligibility requirements: The tenderer must be a legally established company. Documentation requirement: — Norwegian tenderers must provide an updated company registration certificate; — Foreign tenderers shall provide certificate(s) of statutory registration in the country where the business is established. Tax Certificate: The tenderer shall have their tax and VAT payments in order. Documentation requirement: — Norwegian tenderers shall submit tax certificates, no older than 6 months calculated from the tender deadline. — Foreign tenderers must submit certificates from equivalent authorities to the Norwegian 1s. — Tenderer must account for any arrears. If the tenderer's offer relies on sub-contractors for contract fulfilment, a commitment statement shall be enclosed stating that the tenderer has the necessary right of use of the sub-contractor's capacity. If the sub-tenderer's performance is expected to exceed 100 000 NOK (excluding VAT) of turnover, certificates must also be enclosed for payment of tax and vat for the relevant sub-contractor(s). Financial and economic position: The tenderer shall have sufficient economic and financial solidity to be able to carry out the contractual obligations. Documentation requirement: — Tenderers must submit annual financial statements for the last 2 financial years, as well as the auditor's reports. — Tenderer is requested to report any necessary conditions (for example deficiency and low equity to assets ratio, etc.). — The contracting authority reserves the right to, of their own initiative, gather credit assessments. Technical/professional qualifications: The tenderer shall have good qualifications and the capacity related to the contractual obligations. Furthermore, the tenderer shall have experience from equivalent assignments. By equivalent assignments, we mean delivery of case and archive systems to the municipal sector. The tenderer shall have experience from a minimum of 3 similar assignments during the last 2 years. Documentation requirement: Description of the tenderer's 3 most relevant assignments during the last 2 years. The description must include a statement of the contract's value, date and recipient (name, telephone number and e-mail address). References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description documenting relevance.
Tax Certificate: The tenderer shall have their tax and VAT payments in order. Documentation requirement: — Norwegian tenderers shall submit tax certificates, no older than 6 months calculated from the tender deadline. — Foreign tenderers must submit certificates from equivalent authorities to the Norwegian 1s. — Tenderer must account for any arrears. If the tenderer's offer relies on sub-contractors for contract fulfilment, a commitment statement shall be enclosed stating that the tenderer has the necessary right of use of the sub-contractor's capacity. If the sub-tenderer's performance is expected to exceed 100 000 NOK (excluding VAT) of turnover, certificates must also be enclosed for payment of tax and vat for the relevant sub-contractor(s). Financial and economic position: The tenderer shall have sufficient economic and financial solidity to be able to carry out the contractual obligations. Documentation requirement: — Tenderers must submit annual financial statements for the last 2 financial years, as well as the auditor's reports. — Tenderer is requested to report any necessary conditions (for example deficiency and low equity to assets ratio, etc.). — The contracting authority reserves the right to, of their own initiative, gather credit assessments.
Technical/professional qualifications: The tenderer shall have good qualifications and the capacity related to the contractual obligations. Furthermore, the tenderer shall have experience from equivalent assignments. By equivalent assignments, we mean delivery of case and archive systems to the municipal sector. The tenderer shall have experience from a minimum of 3 similar assignments during the last 2 years. Documentation requirement: Description of the tenderer's 3 most relevant assignments during the last 2 years. The description must include a statement of the contract's value, date and recipient (name, telephone number and e-mail address). References will be contacted if needed to clarify relevance of the assignment. However, it is the tenderer's responsibility to provide a description documenting relevance.