Public procurement notice: Contract Notice
Published: 2018-12-07
Buyer: Scottish Water
Country: UK
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 79400000
Estimated value: 10000000 GBP
Submission deadline: 2019-01-11
Award criteria: The most economic tender

Technical requirements: Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software).
The service will allow employees to book and manage reservations for 2 500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In).
The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.
Scottish Water requires a cloud hosted software and hardware workspace management service to replace the current Workspace Manager product (current supplier Asure Software).
The service will allow employees to book and manage reservations for 2 500 resources (made up of desks, hot desks, meeting rooms, pool cars, electric car charging points and parking spaces) across fifteen Scottish Waster locations, using a number of potential interfaces (such as web based application; meeting room panels; self-service kiosks; mobile interface; Outlook Add In).
The service will allow Scottish Water Workplace team to report on the utilisation of the resources to enable strategic decision making at these locations.
— a reliable and secure desk and room booking service with simple user interfaces which does not adversely impact the user experience and productivity,
— a resilient desk and room booking service which meets the requirements for Scottish Water should a business continuity or disaster recovery event occurs,
— a value for money service, with robust information security, compliant with all legislation such as GDPR,
— policy, management guidelines, procedures and training/guidance to support the introduction of the new service to the organisation,
Applicants will be expected to be of sufficient financial and economic standing to support the anticipated contract value. All applicants must complete the financial questions within the pre-qualification questionnaire and tender documents. Financial standing relevant to the anticipated contract value will be determined by Scottish Water based on the response to the pre-qualification questionnaire and any further financial checks deemed necessary.
Scottish Water reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
All prices quoted shall be in Sterling (UK) and all payments shall be made in Sterling (UK). Payment shall be made on the basis of completed services in accordance with the agreed contract rates, schedules and conditions of contract.
In the event of a group of companies submitting an accepted offer it will be necessary for each member of the group to sign an undertaking that each company in the group will be jointly and severally liable for the satisfactory performance of the contract.
The buyer is using PCS-Tender to carry out this procurement. Please note this is a separate website and if you are not registered, you must register via https://www.publictendersscotland.publiccontractsscotland.gov.uk


Award value: 10000000