Public procurement notice: Contract Notice
Published: 2016-04-06
Buyer: The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
Country: UK
Region: LONDON
Contract type: Services
Procedure: Restricted procedure
CPV classification: 30196000 | 64216210 | 71000000 | 71240000 | 71241000
Estimated value: 17000000 GBP
Submission deadline: 2016-05-03
Award criteria: The most economic tender

Technical requirements: This Contract Notice follows from PIN 2016/S 026-042109 published on 5.2.2016 and concerns the procurement of a Framework Agreement for the Project and Cost Management Services. The Contracting Authority anticipates that separate Contract Notices for Multidisciplinary Design Services and Building Surveying Services Framework Agreements will follow later in 2016.
The Project and Cost Management Services Framework Agreement will serve the Parliamentary Estates Directorate (PED) on a range of minor and major works projects across the estate. Projects will vary in size, scale, complexity and value. The projects form part of the ‘business as usual’ activities of PED and do not directly relate to the Restoration and Renewal of the Palace of Westminster nor the Northern Estates Programme.
It is envisaged that the Project and Cost Management Services will cover major works; typically projects with a net construction value in excess of 3 000 000 GBP. In some instances, the Contracting Authority may wish to use the Framework Agreement on complex minor works with a net construction value below a 3 000 000 GBP threshold.
The framework agreement will last for 4 years. The Contracting Authority intends to invite 6 Suppliers to tender and award up to four Suppliers a place on the Framework Agreement. In the situation where the Contracting Authority receives an insufficient number of tenders meeting the minimum requirements, the Contracting Authority reserves the right to award to 3 Suppliers or to cancel the procurement process. Call-offs from the framework will operate via mini-competitions, though the Contracting Authority retains the right to direct award where there is a robust justification that demonstrates value for money. Call-offs/awards following a mini-competition will be based on the most economically advantageous tender.
The Framework Agreement will include the option to operate on the NEC3 Professional Services Contract Option A or Option E. The framework will primarily work on day rates and fixed percentage fees to form a fixed price lump sum contract under Option A for particular stages of a project. Occasionally, discreet pieces of work may be required on a time charge basis and will be tendered under Option E.
Further details on pricing, the scope of services, tender award criteria and mini-competition award criteria can be found within the Memorandum of Information (MOI) and Pre-Qualification Questionnaire (PQQ), which can be found at https://in-tendhost.co.uk/parliamentuk/aspx/Home
It is envisaged that the Project and Cost Management Services are likely to include, but are not limited to the following:
The successful Suppliers must be capable of providing, and coordinating the input of, all of the above (and any additional related) services necessary for delivery of projects.
The Framework Agreement will utilise the Royal Institute of British Architects (RIBA) 2013 Plan of Work and Building Information Modelling (BIM) Level 2.
Suppliers should note that the frameworks are non-exclusive. The Authority cannot guarantee any volume of projects to be awarded through the frameworks and in some circumstances may decide to procure the services via an alternative procurement route.
Note that the Contracting Authority will also be procuring a separate framework agreement for Multidisciplinary Design Services later in the year. Whilst Suppliers may submit a PQQ (when available) for this other framework agreement, Suppliers' attention is drawn to Article 24 of the Public Contracts Regulations. Suppliers will need to satisfy the Contracting Authority that irresolvable conflicts will not arise and that an appropriate level of independence will be maintained between cost/building control advice and design advice in relation to mini-competitions. Failure to satisfy the Authority in this matter may result in the Supplier's disqualification from the procurement process in accordance with Article 57 of the Public Contracts Regulations.
The value of this Framework Agreement is based on the estimated total value of professional fees over the four year life of the framework agreement. The Contracting Authority reserves the right to amend the value, scope and/or duration of the framework agreement in accordance with Article 72 of the Public Contracts Regulations. Written notice will be given to Suppliers regarding any changes to the Framework Agreement.
As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
Suppliers seeking inclusion on the tender list are required to indicate whether they are a company or a group of companies. In the case of a group of companies no special legal form is required but each supplier will be required to become jointly and severally liable for the contract and subsequent call-offs before acceptance.
As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.

Eligibility requirements: As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents. As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents. As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.
As stated in the Memorandum of Information, Pre-Qualification Questionnaire and Invitation to Tender documents.