Public procurement notice: Contract Notice
Published: 2024-05-29
Buyer: Grimstad kommune
Country: NO
Region: NO092
Contract type: Works
Procedure: Negotiated with prior call for competition
CPV classification: 45000000: Construction work | 45214200 | 45214210
Estimated value: 365000000 NOK
Submission deadline: 2024-06-28
Award criteria: price, quality

Technical requirements: See the ESPD form part III as well as the competition description point 8.2.3.
The procurement will be carried out as a negotiated procedure after a prior notice, cf. the Public Procurement Regulations § 13-1 (2). This procedure will be initiated with a qualification phase (phase 1), in which tenderers shall submit documentation of fulfilment of the qualification requirements. All interested suppliers have the option to submit a request for participation in the competition. Of the qualified tenderers, four will be invited to submit tenders in the next stage of the procurement procedure (phase 2), cf. point 9.2. Only tenderers who fulfil the qualification requirements and who are invited will be able to submit a tender (phase 2).

After receipt of tenders in phase 2, all tenders will be subject to an initial evaluation before the contracting authority will call for negotiations. 

At least three tenderers will receive an invitation to negotiations, provided that a sufficient number of tenders are received. This means that the contracting authority reserves the right to reduce the number of tenders to be negotiated and that this reduction can be made before the negotiations. Any selection of tender offers that shall be negotiated will be made after an assessment in accordance with the award criteria, cf. the Public Procurement Regulations § 23-11. The assessment of whether negotiations shall be made with all tenderers or whether a reduction shall be made will be made after a comprehensive assessment of the tender situation and the tender that ends up last after the first evaluation.

The negotiations can be held in meetings, in writing or oral.

After negotiations and any updated tenders, the final evaluation of the tenders will be made and the contract will be awarded.
Grimstad municipality shall procure a turnkey contract for the construction of a new primary school in Holviga, including development of the accompanying outside area. The school shall have a capacity of 600 pupils. The school shall be swan ecolabeled and it shall also fulfil the passive house requirements, energy labels A and nZEB. Energy wells and rock heat pumps shall be established to cover 90% of the total heating requirement.

The school shall be constructed on the same site as the old primary school previously. The old primary school has already been demolished. The site is a great site in nature with height curves and some trees. Option prices shall also be submitted for a sports hall, air raid shelter and service agreement for solar panel installations as a part of the tender.

It is up to the tenderer (turnkey contractor) to design the school (a solution proposal) in accordance with the needs, requirements, guidelines and terms stated in the contract documentation (the tender documentation part II). The maturity of the developed solution proposal shall be equivalent to the simplified preliminary project.

The contracting authority has not prepared a complete sketch or preliminary project. Tenderers shall prepare drawings with proposals based on the contract documentation and other normative guidelines. 

The turnkey contractor will be responsible for a complete delivery of all disciplines affecting the school and its outdoor area. A complete, government approved building, adjoining legislation shall also be safeguarded.

Until the optimalisation phase (phase 1) has been completed, the Builder has the right to cancel the entire contract, cf. Part II general part point B.2.11.

See part II for further information on the contents of the procurement.
Requirements:
Tenderers shall have good economic and financial capacity related to the size and risk in the relevant contract. In order to have sufficient capacity, the following must be fulfilled:
• Annual minimum turnover of more than NOK 400 million for the last two fiscal years.
• Minimum rating for "AA" in the Bisnode Risk Guiardian Suite

Documentation requirement:
The contracting authority will carry out credit analysis itself through its credit analysis tool Bisnode Risk Guardian Suite.
Requirements:
Tenderers shall be registered in a company register, professional register or a commerce register in the country where the tenderer is established.

Documentation requirement:
• Norwegian companies: Company Registration Certificate.
• Foreign companies: Verification that the tenderer is registered in a company register, professional register or a commerce register in the country where the tenderer is established.