Public procurement notice: Contract Notice
Published: 2022-10-26
Buyer: Trondheim kommune
Country: NO
Contract type: Supplies
Procedure: Open procedure
CPV classification: 09300000 | 09310000 | 71314000: Energy and related services | 71314200: Energy management services
Estimated value: 120000000 NOK
Submission deadline: 2022-11-24
Award criteria: The most economic tender

Technical requirements: Trondheim Municipality, hereafter called the contracting authority, invites tenderers to an open tender contest for a framework agreement for electricity, which includes the physical delivery of electricity to the municipality's units, optimisation of concessionary energy sales, and financial management of termin contracts.
Based on historical figures and the current installations, the total annual consumption of electrical energy for the contracting authority and collaboration partners is approx. 130 GWh split between approx. 2,500 measuring points. The contracting authority has concessionary energy for approx. 35.7 GWh/annum, which will be included in the management.
- Overview and prognoses for price development in the spot and forward market for electricity, as well as important input factors for the production of, for example, water, wind, coal and gas.
The contracting authority currently has a price insurance strategy, which states an interval for a given percentage share of the expected consumption, which is to be price insured with forward contracts. The amount of the consumption that is to be price insured is decided by an interval for the price insurance model within different time horizons. Within these intervals the contracting authority decides how much will be price insured based on the relationship between the average spot price in recent years and the price of forward contracts and judgemental assessments of the expected market development. The contracting authority would like to have the chosen tenderer as an opponent for all transactions, and they must not be a clearing customer at Nasdaq OMX.
The contracting authority can require consultancy services in the contract period that are in addition to the areas specified in this tender documentation. If the tenderer is to demand compensation for any general consultancy services that are not mentioned in the tender documentation, the frameworks for these consultancy services must be agreed in advance. It is the tenderer´s responsibility to ensure that such an agreement is signed. Tenderers are asked to specifiy hourly rates/the fee model in their tender.
The signed contract will be based on the contracting authority having an obligation to meet their need for energy through the contract for the locations stated when the contract was signed. It is highly probable that energy deliveries to additional locations will be phased in due to new developments and any rental of premises that does not include electricity. Subsequently, energy deliveries can also be phased out if, for example, locations are no longer used.
The procurements will cover all procurements within the product range covered by this contract and that are made by Trondheim Municipality with collaboration partners in the contract period. The contracting authority has based its specification of the services on the consumption from 2019-2021.
Option for consultancy services and commissioning, including procurement or leasing of equipment, for different environmental and efficiency measures.
Registration in a professional register: Tenderers must be registered in a trade register in the country where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum qualification requirements. Requirement: Tenderers must have a valid actor contract as a trade and clearing representative with Nasdaq OMX/Nord Pool for activities covered by this procurement. Documentation: Copy of an actor contract or confirmation from Nasdaq OMX/Nord Pool.
Registration in a trade register or a company register: Tenderers must be registered in a company register or a trade register in the country  where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum qualification requirements. Requirement: Tenderers must be a legally established company. Documentation: Norwegian tenderers must present their company registration certificate. Foreign companies: Registration certificates in professional registers as determined by legislation in the country where the tenderer is established.
Other economic and financial requirements: As regards any other economic and financial requirements that have been stated in the notice or in the procurement documents, the tenderer states that: Minimum qualification requirements: Requirement: Tenderers must have the required economic and financial capacity to fulfil the contract. Creditworthiness against a guarantee will not be accepted. Documentation: Credit assessment of the tenderer, not older than six months calculated from the deadline for receipt of tenders. The evaluation will be based on the last known fiscal figures with an indication of how the credit rating has developed during the last three years. The assessment must be carried out by a company with a credit information concession from the Norwegian Data Protection Authority, see https://www.datatilsynet.no/personvern-pa-ulike-omrader/kundehandtering-handel-og-medlemskap/kredittvurdering/. The result of the credit rating must be given as a graded value (letters or numbers) on a defined scale.
Only for public goods deliveries: The tenderer has, in the reference period, carried out the following important goods deliveries of the requested type, or the following important services of the requested type. The contracting authority can require up to three years' experience and can take experience from the period before the last three years into consideration. Minimum qualification requirement: Requirement: Experience is required from equivalent assignments. Documentation: An overview of equivalent relevant assignments from the last three years, including information on the delivery's value, size of the assignment (in GWh), date, as well as the name of the recipient of the services.
Technical personnel or technical units: The tenderer can use the following technical personnel or technical units, particularly those who are responsible for quality assurance: Separate ESPD forms must be completed for technical personnel or technical units that do not directly belong to the tenderer's company, but is capacity that the tenderer will rely on, cf. part II, section C. Minimum qualification requirement: Requirement: Tenderers must have a level of staffing that the contracting authority considers satisfactory, this applies to both scope and qualifications. This particularly applies within key areas such as commercial and daily follow-up of customers, site administration, management of concessionary energy, analyses and prognoses, and financial management of termin contracts. Documentation: An overview of the offered staff for this assignment, including CVs for key personnel.
Environmental management measures: Tenderers can use the following environmental management measures for the implementation of the contract: Minimum qualification requirements:
Requirement: Tenderers must use environmental management measures when executing the contract. Documentation: Tenderers must describe their environmental status and environmental management measures for the execution of the contract. The attached form for environmental requirements will be accepted as documentation.

Eligibility requirements: Registration in a professional register: Tenderers must be registered in a trade register in the country where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum qualification requirements. Requirement: Tenderers must have a valid actor contract as a trade and clearing representative with Nasdaq OMX/Nord Pool for activities covered by this procurement. Documentation: Copy of an actor contract or confirmation from Nasdaq OMX/Nord Pool. Registration in a trade register or a company register: Tenderers must be registered in a company register or a trade register in the country  where the tenderer is established. As described in annex XI of directive 2014/24/EU; tenderers from certain member countries can be required to fulfil other requirements in the mentioned annex. Minimum qualification requirements. Requirement: Tenderers must be a legally established company. Documentation: Norwegian tenderers must present their company registration certificate. Foreign companies: Registration certificates in professional registers as determined by legislation in the country where the tenderer is established.

Award value: 120000000