Public procurement notice: Contract Notice
Published: 2020-12-18
Buyer: Askøy kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48000000 | 48330000 | 48400000 | 48441000 | 48450000
Submission deadline: 2021-01-22
Award criteria: The most economic tender

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Askøy Municipality would like to procure a new ERP system. We are a municipality with steady growth that works continuously on improving processes and work methods. Digitalisation and automation is an important part of this work and will be a major focus in this procurement.
For a long time we have used the ERP system Unit4 Business World (UBW) as one of the most important tools within administrative work. The current system is run by an external supplier.
The system must cover the disciplines of accounting, wages, invoicing, budget, financial follow-up, eTrade, HR, and sub-tasks within these fields (for example travel expenses, fixed assets register, pension, HR analysis, negotiation, etc.). The list is not complete.
The contracting authority urges potential tenderers to give the contracting authority feedback as soon as possible if there are formulations in the contest documents that are deemed to be inappropriate or unsuitable for the delivery.
Askøy Municipality would like a general and modern system for finance and HR. The municipality focuses on digitalisation and efficient work processes, and the ERP system must support this. The system must have close integration with other administrative systems and, not least, relevant trade systems, so that double registrations and unnecessary work processes do not occur. Data must not be exchanged.
The municipality would like to use the procurement to get a system that meets the current needs for functionality and user friendliness, and that is continually developed so that is also meets future needs. This means a system that:
— meets general requirements for digital services, self-service, user adaptations, and general systems;
— allow information to be shared and used across processes and service areas, and allow the use of standardised interface where possible;
— is flexible for further development and adaptations, independent of whether the changes are based on wishes from the municipality itself or authority requirements;
If the contracting authority chooses to take up an option, there will be negotiations on the system and price, alternatively the contracting authority will sent an enquiry to other suppliers/hold a contest.
As a starting point the options will not be evaluated. If it becomes apparent in the negotiation phase that the inclusion of individual options in the contest phase would be appropriate, the contracting authority reserves the right to include it/them. This is providing that the tenderers have this available.
SSA-L with annexes will form the basis of this procurement. The content of the annexes will be discussed in the negotiations and completed in the contract meeting.
The tentative milestones in the procurement are described in the tender documentation part 2 - Tender Part, point 1.8.
1) Tenderers must have good experience from the delivery of an ERP system to Norwegian municipalities.

Eligibility requirements: Tenderers must be a legally established company. Documentation: tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.