Public procurement notice: Contract Notice
Published: 2023-04-11
Buyer: Bærum kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 48814200 | 72220000: Systems and technical consultancy services | 72267100: Maintenance of information technology software
Submission deadline: 2023-05-08
Award criteria: The most economic tender

Technical requirements: Electronic health records and associated services for Asker and Bærum Out-of-hours medical service - Prequalification
Bærum municipality invites tenderers to negotiated procedures in connection with the commencement of a contract for electronic health records and associated services for the out-of-hours medical service in Asker and Bærum.
The Asker and Bærum out-of-hours medical service currently uses an electrinic health records (EHR) system delivered by SystemX. The current contract expires 31.12.2023. The purpose of the procurement is to procure a new health records system with associated services for the out-of-hours medical service in order to ensure responsible and statutory documentation at patient visits.
The new system must be comprehensive and cover the out-of-hours medical service's combined needs for patient management and workflow throughout the patient visit. This includes, among other things, registration, priority assessment, documentation, patient transfer and logistics, sample collection and invoicing. The contracting authority would like to ensure comprehensive services, where it is preferable for the tenderer to contribute to the facilitation of comprehensive patient management and better interaction, while minimising manual routines, e.g. new EHR solution (and possibly other available services in the product portfolio).
The contracting authority would like to procure a cloud-based system, but at the present time would like the tenderer to offer the system that best fulfils the functional requirements and other requirements in the requirement specifications, regardless of whether the system is based on a local installation or a cloud system. However, in the long term, during the contract period, it is desirable to consider moving to a cloud-based and standardised system.
Tenderers must be registered in a company register or a trade register in the country where the tenderer is established.
Foreign tenderers: Verification that the tenderer is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.
Tenderers are required to be economically and financially solvent, which gives the contracting authority the security that the tenderer will be financially viable throughout the entire contract period.
Documentation requirement: Extended credit rating/report, not older than 3 months, from a publicly certified credit rating company. The report must be based on the last known fiscal figures. The date must be clearly stated.
Companies without adequate credit rating, newly started companies with a credit score of AN, individual foreign companies or companies without reporting obligation to the Brønnøysund Register Centre will not always be able to document that the requirement is met. In such instances, they will be able to compensate with a satisfactory credit rating which provides an equivalent security for implementation ability. These alternative documents must be included in the tender.
If a tenderer has valid reasons for being unable to present the documentation requested by the contracting authority, the tenderer can prove the economic and financial position with any other documents that the contracting authority deems suitable.
Documentation requirement: A description of the tenderer's technical personnel or technical units that the tenderer has access to for fulfilment of the contract, regardless of whether they belong to the company or not.
Tenderers must refer to sufficient ability and good experience from equivalent assignments. The tenderer must substantiate the delivery of the technical system they would like to offer in this contest, either local installations or cloud systems. Ref. point 1.2 in the qualification documentation.
Documentation requirement: A list of the most relevant deliveries or services performed in the past three years, including information on the value, date, and name of the public or private recipients with contact information for any Reference collection. Relevant deliveries means assignments where the tenderer has delivered the requested goods/services to customers of an equivalent size and complexity, with equivalent end users to out--of-hours medical service.
The concept of a quality management system is that i.a., the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement.

Eligibility requirements: Requirement 2: Registration in a trade register or company register Tenderers must be registered in a company register or a trade register in the country where the tenderer is established. Documentation Requirement: Norwegian tenderers: Company Registration Certificate Foreign tenderers: Verification that the tenderer is registered in a trade or business register as prescribed by the law of the country where the tenderer is established.