Public procurement notice: Contract Notice
Published: 2016-01-21
Buyer: Transport for London — London Underground
Country: UK
Region: LONDON
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 34621200
Submission deadline: 2016-02-29
Award criteria: The most economic tender

Technical requirements: This procurement is for the design, manufacture, testing and commissioning of engineering vehicle system (s) capable of mechanically replacing ballast and sleepers in track layouts within the London Underground ‘E2’ profile as set out in LU Category 1 Standard ‘S-1156 Gauging’.
The contract for the supply of the engineering vehicles is intended to be awarded following a period of system development. During the system development stage, between 2 and 4 economic operators may be selected to engage with the contracting entity to develop their proposed systems in parallel, under the terms of the ITT, including a development agreement. Each selected economic operator shall be reimbursed allowable expenses to the extent permitted by the development agreement and ITT arising from the development of their proposed system up to a pre-determined cap. At the end of the development stage each economic operator shall submit a full tender that satisfies the criteria laid out in the invitation to tender. Following an evaluation of the submitted tenders in accordance with the ITT, 1 economic operator may be awarded the contract for the following.
The design, manufacture, testing and commissioning of engineering vehicle system (s) capable of mechanically replacing the ballast and sleepers of ballasted track layouts within the London Underground network.
The Engineering vehicles will include but are not limited to the provision of ballast extraction and placement (to both sleeper depth and full depth); sleeper extraction and replacement; and the consolidation of the track form in readiness for passenger vehicles immediately following the works. The engineering vehicle (s) will be required to carry with it all required materials necessary for the activity being carried out and operate to within the constraints of a single line.
The Contracting entity also wishes to procure technical support services and spares to support the ongoing maintenance and support of the engineering vehicle (s).
Payments will be in pounds sterling (£) and will normally be made by means of electronic transfer. Details will be given in the invitation to tender document.
No specific legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.
Prospective economic operators will be required to complete a pre-qualification questionnaire relevant to the requirements of this procurement. In the event that the expression of interest is submitted by a group of companies as a single entity or group prior to contract, details of each member of the group shall be provided together with identification of the ‘lead’ company. Information relating to economic and financial capacity and technical capability shall be submitted for each group member. In the event that tenders are invited from a group of contractors, no amendment or substitution of any member of the group will be permitted unless with the prior approval of the Contracting Entity.
Prospective economic operators will be required to complete a pre-qualification questionnaire relevant to the requirements of this procurement.
The Contracting authority reserves the right to withdraw from the procurement process and may award a contract in whole or in part, or not at all as a result of the competition called for by this notice and the Contracting authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.