Public procurement notice: Contract Notice
Published: 2020-07-21
Buyer: Deutsches Elektronen-Synchrotron DESY
Country: DE
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34730000: Aircraft engines and equipment | 38651200
Submission deadline: 2020-08-17
Award criteria: The most economic tender

Technical requirements: DESY is one of the world's leading accelerator centres. Researchers use the large-scale facilities at DESY to explore the microcosm in all its variety. Zeuthen is (besides Hamburg) the second location of DESY, located in the south-eastern outskirts of Berlin. Since 2011, the DESY Zeuthen campus has been profiled as a globally visible center for astroparticle physics. DESY Zeuthen is involved in several international research projects in astroparticle physics.
Ultrasat is an astronomical satellite mission whose wide-angle telescope will perform a deep time-resolved all-sky survey in the near-ultraviolet (NUV). The satellite shall be in orbit in 2024 and will then take data for at least 3 years. The main science objectives of Ultrasat are the detection of counterparts to gravitational wave sources and of supernovae. DESY joined the Ultrasat mission in 2019 and will provide the Focal Plane Array (FPA or ‘camera’). The core of the camera will be a back side-illuminated (BSI) CMOS sensor array, consisting of four sensors. These sensors will be assembled on a package.
The sensor package shall be designed, produced and assembled by an external company and is subject of this tender.
A 3D model of the package and parts of the camera's mechanical structure is shown in the technical note (figure 1). Please note, that this is a preliminary model, the design of the package needs to be done by the supplier in interaction with DESY. The shown package entails substrates carrying the sensors (sensor carriers) and a harness with cables. The sensors will be assembled (glued and bonded) on the sensor carriers. The sensor carriers will be mounted on a mounting plate. The mechanical and electrical interfaces to the camera will be defined within this process. The CMOS sensors will be delivered by DESY approximately April 2021. They need to be assembled (i.e. glued and bonded) onto the package. DESY expects that several iterations with mechanical test sensors provided by DESY will be needed to determine the best assembly procedures. The requirements for the package are listed in the technical note. Production and assembly of the package shall be performed following space standards and stringent cleanliness requirements needs to be followed, as will be detailed in the technical note
Further information on options is contained in the procurement documents and the contract (see also below, point II.2.11).
DESY reserves the right to reorder additional supplies, which are to be purchased from the contractor (original supplier) and are intended either as a partial replacement or extension of performances that have already been rendered, under the conditions of section 14 subsection 4 No 5 VgV.
Documents submitted must still be valid; where up-to-date requirements are made, the date refers to the date of publication of this notice (see point VI.5)). Applicants must submit the following documents or documents with their application:
PL1. Self-declaration regarding exclusion criteria (Sec. 123, 124 GWB). The form in the application documents shall be used.
In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.
DESY reserves the right to request further self-declarations and certificates for tenderers and their subcontractors, if they are eligible for the contract.
WL1. Self-declaration concerning the economic and financial capabilities of the applicant, in particular statement of total turnover of the applicant of the last 3 financial years. The form in the application documents shall be used.
In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia.
If, for a valid reason, an applicant is unable to provide the required proof, he may demonstrate his capacity by presenting other supporting documents deemed appropriate by DESY. DESY reserves the right to request further self-declarations and certificates for bidders selected at the end of the competition and any subcontractors with the submission of the tender separate request.
TL1. Self-declaration on the annual resources of the employees for the relevant business unit (breakdown commercial, technical, other) in the last 3 years. If the applicant does not yet exist for 3 years, the relevant information for the period of existence shall be provided. The form in the application documents shall be used.
TL2. Experience as a company in projects of similar characteristics in the last 5 years (references). Similar are projects with the scope listed in this contract notice an the technical note (‘sensor packages’).

Eligibility requirements: Documents submitted must still be valid; where up-to-date requirements are made, the date refers to the date of publication of this notice (see point VI.5)). Applicants must submit the following documents or documents with their application: PL1. Self-declaration regarding exclusion criteria (Sec. 123, 124 GWB). The form in the application documents shall be used. PL2. A short description of the company. The form in the application documents shall be used. In the case of candidate consortia, the requirements set out here apply accordingly to each individual member of the candidate consortia. DESY reserves the right to request further self-declarations and certificates for tenderers and their subcontractors, if they are eligible for the contract.