Public procurement notice: Contract Notice
Published: 2021-04-02
Buyer: Forsvaret v/Forsvarets logistikkorganisasjon [the Norwegian Armed Forces c/o the Norwegian Defence Logistics Organisation]
Country: NO
Contract type: Services
Procedure: Negotiated procedure
CPV classification: 35412200 | 45255400 | 50100000 | 50600000 | 50630000
Estimated value:  NOK
Submission deadline: 2021-04-29
Award criteria: Lowest price

Technical requirements: Qualification Documentation – 2020017175 – Maintenance Services of Land-based Defence Materiel in Trøndelag fylke [Trøndelag County] (part I of the contest)
The purpose of the framework agreement is to give the Norwegian Armed Services increased capacity to carry out maintenance of land-based defence materiel in Trøndelag County. The framework agreement will function as a supplement to the maintenance carried out by the Norwegian Armed Forces’ workshops and production management (FVP), that is responsible for maintaining, upgrading and modifying the Norwegian Armed Forces’ weapon and materiel systems.
Through the framework agreement, the Norwegian Armed Forces will at all time be ensured access to performing maintenance on land-based defence materiel. For operational reasons, the maintenance under the framework agreement must be of consistently high quality and must be able to be carried out within relatively short deadlines.
Furthermore, the framework agreement will increase the Norwegian Armed Forces’ capacity and ability to perform mobile maintenance services during exercises and in the field.
Together with the Norwegian Armed Forces’ workshops, the contract will cover the combined need of the Norwegian Armed Forces for performing maintenance of land-based defence materiel in Trøndelag County.
‘Land-based defence materiel’ means materiel specially designed or adapted to military purposes and military use on land, for example such as:
In this context, maintenance means planned inspection and repairs, performing servicing, arising repairs, improvement of damage, general mechanical work, electrical work, bodywork, materiel component replacement and overhauling of components on land-based defence materiel. Tenderers must be able to carry out all forms of maintenance as stated in NS-EN 13306:2017 point 7. The more detailed requirements concerning the delivery are stated in part 3, annex B (requirement specification)
In accordance with the framework agreement, the tenderer must delivery the services listed in the individual call-off and this framework agreement with annex.
The delivery location is agreed in the individual call-off. The delivery location must be within a 100 kilometre radius of Trondheim Lufthavn [Trondheim Airport]. Refer to annex E.
The procurement is classified, cf. the Security Act § 9-1. NB: the procurement documentation is not classified according to the Security Act § 5-3. However, the tenderer awarded the framework agreement may gain access to or produce classified information, cf. the Security Act § 5-3, or be able to gain access to a critical national object or infrastructure, cf. the Security Act § 7-1. The tenderer who is awarded the framework agreement must enter into a security contract, cf. the Security Act § 9-2. The tenderer will be subject to supplier clearance in accordance with the Security Act § 9-3. For more detailed information regarding security refer to the ‘Rules for implementation of the contest’ point 2 following.
Tenderers must have an orderly system in relation to payment of taxes and VAT. For Norwegian tenderers:
The tax certificate must not be older than six months calculated from the deadline for requests to participate in the contest, cf. the Norwegian Defence and Security Procurement Regulations § 8-17. Tax certificates means certificates issued by the Norwegian Tax Administration concerning tax and VAT.
Foreign tenderers must submit equivalent certificates from their own country that show that they have orderly conditions in relation to the payment of tax and duties.
If the authorities in the relevant country do not issue such certificates, the tenderer should submit a declaration stating that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's financial director / person responsible for finance.
Tenderers must meet the statutory requirements in Norway with regard to health, safety and the environment (HSE).

Eligibility requirements: Requirements concerning the tenderer’s economic and financial capacity. 1) Qualification requirement: The tenderer must have their tax and VAT payments in order. Documentation requirement: For Norwegian tenderers: Tax certificate not older than 6 months calculated from the deadline for requests to participate in the contest, cf. the Norwegian Defence and Security Procurement Regulations § 8-17. Tax certificates means certificates issued by the Norwegian Tax Administration concerning tax and VAT. Foreign tenderers must submit equivalent certificates from their own country that show that they have an arrangement for the payment of taxes and duties. If the authorities in the relevant country do not issue such certificates, the tenderer should submit a declaration stating that all taxes and duties have been paid. The declaration shall be approved and signed by the tenderer's financial director / person responsible for finance. 2) Qualification requirement: The tenderer must have sufficient economic and financial capacity to fulfil the delivery, including a satisfactory operating profit margin, liquidity and equity ratio. Documentation requirement: — credit rating from a certified credit rating agency, based on the last accounting data. The rating must not be older than 3 months; and — the tenderer's annual financial statements (including notes with the board's and auditor's reports) from the last 2 years. If the annual accounts for last year have not been completed by the deadline for requesting pre-qualification in this competition, the provisional annual accounts for last year must also be attached.
The above-named requirements are minimum requirements.
Requirements concerning the tenderer's technical and professional qualifications 1) Qualification requirement: Tenderers must have an authorised vehicle workshop in accordance with the regulations concerning work on vehicles (the workshop regulation) 28.10.2020 no 2170 (FOR-2020-10-28-2170) § 4 letter. The workshop must be authorised within the following categories in § 4: a. Vehicle workshop 01 – workshop that can offer all types of work on all vehicles with allowed total weight not exceeding 3 500 kg, with the exception of the vehicles included in the categories in letter d, f and i. Vehicle workshop 01 can also be specially authorised for work on vehicles with allowed total weight not exceeding 7,500 kg and that are equipped with hydraulic brake systems. b. Vehicle workshop 02 – workshops that can offer all types of work on all vehicles with allowed total weight over 3 500 kg, but not over 7 500 kg, with the exception of the vehicles included in the categories in letter d, f and i. c. Vehicle workshop 03 – workshops that can offer all types of work on all vehicles with the exception of total weight over 7 500 kg, with the exception of the vehicles included in the categories in letter d, f and i. e. Damage workshop 01 – workshops that can offer damage repairs, with the exception of comprehensive damage as defined in the vehicle regulation § 7-2. g. Wheel equipment workshop – workshops that can carry out work on vehicle wheel equipment, including tyres, hoses, wheels, wheel suspension, drive shaft/drive shaft joint, wheel brakes and steering. h. Superstructure workshop – workshops that can offer superstructure work, constructive work and reconstruction work on vehicles in accordance with the vehicle manufacturer's instructions. Premises and technical equipment in the tenderer's workshop must fulfil the workshop regulation § 7. Premises and technical equipment must be authorised vehicle workshops and suitable to the purpose and have the necessary permits. Technical equipment must also be maintained and calibrated in accordance with authorised calibration methods. Documentation requirement: Tenderers must submit documentation that the business is an authorised workshop within all named categories, cf. regulations concerning work on vehicles (the workshop regulation) § 13 (documentation of authorisation). 2. Qualification requirement: The tenderer must have good experience from similar deliveries. ‘Similar deliveries’ means assignments and contracts for Norwegian or European defence industry connected to the performance of maintenance on land-based defence materiel. ‘Land-based defence materiel’ means materiel specially designed or adapted to military purposes and military use on land, for example such as: — tanks and combat support vehicles, — lorries, — military light utility vehicles, — caterpillar materiel, — small machinery, generators, compressors, refrigerated containers, — fire/rescue/site materiel (BRP). In this context, maintenance means performing of servicing, individual repairs/component replacement to overhauling of components on land-based defence materiel. Documentation requirement: An overview of the tenderer's 3 most relevant assignments in the last 3 years. In order to ensure sufficient competition, documentation of deliveries that the tenderer carried out more than 3 years ago can also be taken into consideration. The list must include an indication of: — the assignment value, — date, — recipient (name, telephone number and email address), — brief description of the assignment. It is the tenderer's responsibility to document relevance through the description. 2) Qualification requirement: The tenderer must have sufficient infrastructure to be able to implement the delivery, including workshop and workshop equipment, in order to carry out maintenance on ‘heavy military materiel.’ ‘Heavy military materiel’ means military specific materiel such as tanks, combat support vehicles, artillery, etc., such as primary tracked materiel with high tonnage. Documentation requirement: A description of the tools, material and technical equipment and premises that the tenderer has at disposal for fulfilment of the contract. 3) The tenderer's workshop(s) must at the time of contract signing, 15 June 2021, be located within a maximum radius of 100 kilometres from Trondheim Airport. The distance is measured in direct-line. Documentation requirement: Documentation that the tenderer's workshop(s) are located within 100 kilometres of Trondheim Airport, possibly documentation that the tenderer actually and legally has disposal of the requested workshop(s) within a 100 kilometre radius of Trondheim Airport by the contract signing 15 June 2021. 3) Qualification requirement: The tenderer must have sufficient number of mechanics with necessary competence to implement the delivery. The tenderer must have a minimum of 20 qualified mechanics. Documentation requirement: A description of the education and professional qualifications of the personnel that the tenderer has at his disposal for implementation of the contract. CVs are not requested here. 4) Qualification requirement: The tenderer's system for quality assurance must satisfy the requirements in AQAP 2110 Edition D ‘NATO Quality Assurance Requirements for Design, Development and Production.’ AQAP 2110 that again builds on the requirement set by ISO 9001 that the tenderer has established a management system for quality. The AQAP standard must also ensure that the Norwegian Armed Forces as the client, hereunder the quality assurance authority c/o Forsvarsmateriell Investeringsavdelingen, Kvalitetsikringsseksjonen, has access to the tenderer's documents and areas where products are manufactured/maintained. Explanation: In STANAG 4107 and AQAP 2000, the NATO countries agreed on common and standardised requirements concerning the tenderer's system for quality management for use within NATO. These standards are listed under the name Allied Quality Assurance Publications (AQAP). The AQAP consist of ISO 9001:2015 as the core and have the necessary NATO-specific additional requirements. See further information in the Procurement Regulation for the Defence Sector (ARF) chapter 13 and NATO Standardisation Document Database https://nso.nato.int/nso/nsdd/listpromulg.html Documentation Requirement: Certificate for AQAP 2110 Edition D, ISO 9001:2015 or equivalent. 5) Qualification requirement: Requirements concerning environment: The tenderer must have environment management measures and procedures that ensure safeguarding environment laws connected to the procurement (particularly regarding storage of material, and storage and use of POL products and chemicals). Documentation requirement: The tenderers must describe the environmental management measures that will be used to ensure adherence of the environmental laws during execution of the contract. Where the tenderer has a certificate for third party certification in accordance with EMAS, ISO 14001, Eco-lighthouse or equivalent, this can be accepted as documentation provided that they discuss routines and measures for compliance with environmental legislation. The tenderer must show where in the certification these procedures and measures are described. 6) Qualification requirement: The tenderer must have at disposal an area of at least 1 000 m 2 for storage of land-based defence materiel, for example such as lorries and tracked vehicles. The storage site will function as a waiting place for materiel awaiting repair, and to store materiel that has already undergone maintenance. The 1 000 m 2 storage site must be able to be secured with physical barriers (such as barbed-wire fencing), audio and video monitoring). The storage space offered can be outdoors or indoors, but must be suitable for storing defence materiel and graded equipment. The tenderer must have disposal of the property by being the owner, tenant or lessee. Documentation requirement: Documentation that the tenderer has the necessary storage space under private law. Tenderers must enclose an updated land register transcript from the mapping authority documenting the title holder of the property and any registered rights. Tenderers must confirm that the said storage area does not conflict with any private law rights (such as neighbouring law) or public law conditions (such as zoning plans), including that vehicle traffic is permitted on the offered area.