Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2024-12-24
Buyer: ANCI Toscana
Country: IT
Region: ITI14
Contract type: Services
CPV classification: 73000000 | 73100000
Estimated value: 1200000 EUR
Submission deadline: 2025-12-31

Technical requirements: In preparation for the publication of the second public Call for Tenders, scheduled for March 2025, which will utilize the Innovation Partnership instrument (as outlined in Article 31 of Procurement Directive 2014/24/EU), the CLIMABOROUGH project is initiating Preliminary Market Consultations. These consultations will focus on addressing the challenges identified by five EU cities: Grenoble-Alpes Métropole (FR), Issy-les-Moulineaux (FR), Pilsen (CZ), Prijedor (BA), and Sofia (BG), as part of the experimentation of a new and innovative concept for a “Green and Climate Neutral Hub".
Preliminary market consultations will be conducted as online events. For more details and to register, please see: https://climaborough.eu/public-procurement/preliminary-market-consultations-of-follower-cities/ and refer to the "Additional Information" section within each lot.
Extending the life of electronic equipment through reuse - Grenoble-Alpes Métropole
Problem to be solved.
The issue of extending the lifespan of electronic equipment is a challenge for both the community and its information system, as well as for the territory. The law now requires local authorities (with over 50,000 inhabitants) to ensure that at least 20% of their purchases are based on reuse. However, the sector is not yet structured to meet this demand.
There is very little data available today on the strict reuse aspect. Most of the information we have comes from collection organizations and only concerns dismantled equipment: volume, type, etc. However, even though this data is not consolidated at the regional level, most organizations collect a great deal of internal data for managing their assets and IT infrastructure.
Our region is fortunate to host many actors from the social economy as well as traditional private companies that can address the identified needs, but until now, these actors have been very poorly coordinated. They have already been called upon as part of the responsible digital roadmap and are beginning to engage in small awareness-raising events for employers and the general public.
There are resistances, mainly linked to the lack of structure within the sector, which itself has consequences on the quality and price of refurbished equipment. The inability to meet volume demands, the heterogeneity of equipment, lack of predictability regarding their availability, the absence of clear and shared standards, the difficulty in offering a comprehensive and secure solution, and the lack of traceability are all obstacles for IT managers. Today, whether they are required by law or not, these managers express the need to extend the lifespan of equipment and promote reuse. On the side of end users, both businesses and individuals, there are also cultural resistances. It is important to make the purchase of reused equipment more attractive, especially when acquiring the latest generation equipment is highly valued socially.
The goal is to first build a sector capable of addressing all the previously identified needs, from maintenance to dismantling of equipment. The key actors already exist, but they are largely unaware of each other and operate in a very siloed manner. The coordination of their interventions relies heavily on the ability to adopt common standards and frameworks, ensure traceability of equipment, and share relevant data. It is also essential to develop a comprehensive offer that can address the demand and challenges more holistically, while finding a way to share value that guarantees a viable economic model for all.
The first users of the solution will be the actors in this future sector themselves. Indirectly, the solution will also address the needs of IT managers from key public and private employers in the region, as well as those of individuals, particularly vulnerable populations for whom access to equipment is also a matter of access to rights.
Expected characteristics of the solution(s) looked for.
The proposed solution should enable:
Providing visibility into the IT equipment of large players in the territory by consolidating data produced by internal asset management and park management tools.
Enabling the pooling of equipment collection from decommissioned parks by linking IT departments  with actors involved in reuse.
Facilitating coordination between stakeholders (collection, sorting, processing of equipment, resale, and provision for vulnerable groups), while ensuring traceability for large accounts.
The goal is to offer a digital platform that allows actors to be more efficient, highly focused on measurement and traceability, and to foster a network of local stakeholders so they can take ownership of the tool. It will also help them coordinate their activities and actions.
Problem to be solved.
Issy-les-Moulineaux is a city located close to Paris. Well connected to public transport and located near to important economic sites and international airports, Issy-les-Moulineaux offers to its inhabitants and visitors a pleasant environment between Paris and Versailles.  
This is the reason why so many international companies and innovative SMEs choose Issy for their French or European headquarters. Issy-les-Moulineaux has been one of the major innovation hubs of the Parisian region for more than thirty years. 
The city of Issy-les-Moulineaux decided back in 2021 to adopt a climate budget inspired by the experimentation put in place in Oslo. This climate budget is an annual planning tool to help public decision-makers to reduce greenhouse gas emissions as annual objectives are set in a multi-partner action plan involving public actors, citizens, and economic partners. The city has committed to the Paris agreements and to becoming a near zero-emission city by 2050. 
In 2023, the city managed to reduce its greenhouse gas emissions by 7.6%, according to the targets set in the climate budget. Detailed results are available on https://data.issy.com/pages/tableau-de-bord-climatique/.  
Another existing initiative in the city of Issy-les-Moulineaux is the zero carbon challenge where citizens are directly involved. Citizens participating in this challenge are made aware of reducing their carbon footprint by participating in various initiatives during the period of the zero-carbon challenge. Around 100 citizens participate each year in this challenge where they have weekly activities to involve them in the fight against climate change and to change their consumption habits.  
Concerning the climate budget: The city of Issy-les-Moulineaux needs to have a better view and a better comprehension of the data collected to help the city decide on which sectors the efforts are to be put on to accelerate the climate transition to achieve climate neutrality. To achieve this, there is a high need for clear data because the actual data obtained by the city is often collected via various channels, hard to understand and to analyze. It is also clearly outdated for some of them as the datasets were updated 4 to 5 years ago for the last time.  
The climate budget is also not developed enough to include all the aspects needed to reach climate neutrality as a part of the data is missing.  
Concerning the zero-carbon challenge: Approximately 100 citizens are participating each year in the zero-carbon challenge, 500 have joined the community since the launch of this challenge, with a population of 70 000 inhabitants, representing less than 0,01% of the population of the city. If it is utopian to have 100% of the citizens participating, increasing this rate seems crucial to have the citizens onboard towards the fight against climate change. For the moment, restrictions on the number of participants are put in place due to the maximum number of participants per workshop done during the period of the challenge.  
The city of Issy-les-Moulineaux has been using since many years the Living Lab approaches, having the citizens on board for the main projects of the city. Issy-les-Moulineaux is an historical partner of ENoLL, the European Network of Living Labs (https://enoll.org/). The city of Issy-les-Moulineaux is organizing public meetings about different projects where the citizens are invited to come and can exchange directly with the municipality and the selected private actor (if there is one) about the project, express their views and ask for some changes. 
Fundamental stakeholders are the different departments of the city, including the IT and Sustainable City departments as well as Issy Média. Other important stakeholders are the citizens who will be involved throughout the project as well as local associations that are involved with the city in the progress towards climate neutrality. 
Expected characteristics of the solution(s) looked for:
For the city of Issy-les-Moulineaux, the goal today is to amplify these initiatives with innovative solutions to develop them on a greater scale to ensure a more efficient way towards climate neutrality. 3 main solutions can address the challenge:  
1. Solutions for accurate and up-to-date information at the local level. Solutions for obtaining accurate and up-to-date information at the local level, with a focus on automation and cost control. This means that we want to have access to data collected in real-time or almost in real-time and data updated depending on the subjects that are defined by the political instances. This data collection should also be comprehensible enough so that the public decision-makers, who are not all familiar with data, can impulse the political balance to allow more funds to the critical points identified in the data collection to achieve a better synergy between the objectives of the climate budget and the reality observed during the year.  
2. Solutions to enlarge the participation to the zero-carbon challenge. The goal is to make the challenge accessible to more participants while maintaining engaging and personalized experience. The solutions must allow the physical limits of the workshops to be overcome while maintaining their pedagogical relevance. Innovative solutions using data collected during the different steps of the challenge can be useful for the development of a broader audience to identify which workshops can be developed on a greater scale to have more participants in it.   
3. Solutions to maintain the citizen's engagement. Participants must be accompanied to apply the changes in their daily lives on a sustainable basis. Participants and the public must be able to observe and understand the positive impacts of efforts. The Sustainable City department also wants to develop an inter-city challenge where citizens from different cities will compare their efforts in the completion of of the challenge.
Problem to be solved. 
Pilsen, a city located in the western part of the Czech Republic, is the capital of the Pilsen Region and the fourth largest city in the country with approximately 186 thousand inhabitants. Over 300 thousand people live in the Pilsen agglomeration, which is more than 50 % of the population of the Pilsen Region.
Like many urban centres, Pilsen faces significant challenges related to traffic congestion, air and noise pollution, much of which is caused by high levels of individual car traffic. To improve the quality of its environment, Pilsen is placing an emphasis on promoting sustainable transport options. This includes diminishing dependence on private cars by promoting alternative modes of transport, as well encouraging behavioural change among its citizens.
In particular, Pilsen promotes the adoption of more sustainable commuting habits within students and their community. The city aims at reducing the environmental impact of car traffic, especially at morning peak hours, in the proximity of schools, by introducing temporary street closures. This should not only diminish congestion and improve traffic safety around schools, but also decrease the students’ high exposure to air pollutants emitted by vehicles, and lower CO2 emissions and noise level in those areas.
Importantly, Pilsen envisages engaging the local community in these efforts to foster a sense of ownership and encourage behavioural changes that promote sustainability.
There are 51 kindergartens and 29 primary schools in Pilsen. For the purpose of the project, two primary schools in Pilsen are considered:
Tyrsova ZS a MS:
Address: U Skoly 7, 326 00 Plzen, N 49°41.80173', E 13°25.07750'
City district: UMO 8 (Cernice)
School capacity: 74 (kindergarten) + 153 (primary school) students
Website: https://tyrsovazsams.plzen.eu/
25. Zakladni škola Plzen
Address: Chvalenicka 17, 326 00 Plzen, N 49°43.37122', E 13°24.20208'
City district: UMO 2 (Slovany)
School capacity: 960 students
Website: https://zs25.plzen.eu/
By means of SITMP, its in-house IT company, the city of Pilsen will install sensors to monitor air quality and cameras to detect the number of cars around schools. The data will start being collected before the project starts and thus will provide baseline data to evaluate the performance of the project. Initial steps regarding car traffic restrictions are expected to be taken by the city.  
Expected characteristics of the solution(s) looked for 
Solution envisaged: To promote sustainable transport options and encourage students  and citizens to adopt more eco-friendly commuting habits.
The solution and the solution provider should be able to deliver at least five of the following results:  
- Traffic Measures around Schools: Analyse current traffic situation around involved schools (e.g. school mobility plan or similar), and propose further traffic measures (such but not limited to street closures for vehicles, pedestrian zones K+R parking, temporary barriers, one-way streets, innovative curb-side use or likewise). Provide traffic engineering / urban space planning expert support, documentation and consultancy services needed to propose and administratively approve the selected measures with the relevant public authorities (city departments, police, city district etc.). 
- Innovative Solutions: Develop tool(s) to encourage active citizenship and behavioural change towards more climate-responsible mobility decisions. They shall facilitate students and community engagement, increase awareness about the environmental impact of their mobility choices, and encourage change of commuting habits. For example, these tools can include (but are not limited to) interactive education content, data visualisation dashboards, gamification tools, or similar. Consider different users and their needs (e.g. students, schools, municipality, community).
- Data-Driven Education: Detect data needs, facilitate understanding of environmental data, use innovative solutions to analyse and visualise data to evaluate the impact of the adopted measures, identify trends, and support informed decision-making.
- Education and Training: Support teachers in climate education with know-how and education content for classroom activities, and provide training to the community, as well as to local governments.
- Gamification: Incorporate game elements within classroom and community activities to motivate and reward sustainable behaviour. For rewards, consider existing city services programmes comprising, but not limited to, sports and cultural events and facilities, public transport, mobility services, and similar.
- Community Engagement: Organize community activities, workshops and/or events to stimulate the behaviour change of students and citizens.
- Communication and Outreach: Engage with the public and individual stakeholders to raise awareness.


Winner: Publications Office of the European Union