Public procurement notice: Contract Notice
Published: 2020-11-18
Buyer: Hampshire Fire and Rescue Service
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 72210000: Software programming services | 72230000: Custom software development services | 72500000 | 72510000: Computer-related management services | 72512000: Document management services
Estimated value: 2500000 GBP
Submission deadline: 2020-12-23
Award criteria: The most economic tender

Technical requirements: The Combined Fire Authority (CFA) of Hampshire Fire and Rescue Service (HFRS) and the Isle of Wight Fire and Rescue Service (IWFRS), require an availability and training competency management software solution, which will support the effective and efficient management of firefighting personnel and appliances when operational as well as the management of their training needs and competency levels.
The Combined Fire Authority (CFA) of Hampshire Fire and Rescue Service (HFRS) and the Isle of Wight Fire and Rescue Service (IWFRS), require an availability and training competency management software solution, which will support the effective and efficient management of firefighting personnel and appliances when operational as well as the management of their training needs and competency levels. The ‘Availability’ element of the solution will provide real-time management information on the availability of each firefighter and appliance, and the ‘Training/competency’ element will record the individual's skill and competency level. Both these elements are to be fully integrated, so that the tool allocates the correctly trained and available resources to any incident. It is anticipated that the solution will be Hosted ‘Off-premise’. Proposals from suppliers of an integrated tool which contains both these elements, and also consortium bids from suppliers of products containing one or other of these elements, will be considered. Consortium proposals must be headed by only one supplier, who must be responsible for integrating both components into one fully functioning tool. The tool must also be compatible with the client's SAP Finance system, and vision command and control System. If you are interested in delivering these services please attach yourself to the project via the In-tend system at https://in-tendhost.co.uk/hampshire/ If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the ‘Register’ tab — registration is free. Logging into In-Tend (once registered)
— To view this opportunity please click on ‘Tenders‘ then ‘Current’ and then scroll down to the project;
— clicking the ‘Express Interest’ tab No further action is required at this time. When the tender documents are issued (expected to be early October) you will be notified. The ‘Help’ or ‘Information for suppliers’ buttons on the portal provide a detailed step by step guide. Receiving notification emails to ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your safe senders list.
Optional extension periods of 2 + 1 + 1 + 1+ 1 + 1 years allowable from the end of 2025. Total possible contract length is through to 31 December 2031.
Bidders must comply with the embedded questionnaire. Various additional pass fail criteria apply as listed below: provide either parent company guarantee/performance bond compliance with modern slavery Act (if applicable company):
Professional indemnity provision of additional insurance upon request if requiring an increase in held levels:
Hampshire County Council Offices, Winchester, Hampshire. Information about authorised persons and opening procedure: authorised Officers appointed by HCC/HFRS and procurement support team, appointed by HCC. The procedure is as used by the In-Tend portal.
To participate, please register at https://in-tendhost.co.uk/hampshire, and complete and submit the tender return. The ‘Help’ or ‘Information for Suppliers’ buttons on the portal provide detailed step by step guides but the project is accessed by:
— please make sure you complete and submit the tender return as per the instructions with reference to II.3). The contract notice will be published on the contracts finder and Hampshire County Council e-tendering portal InTend. Responses to this invitation to Tender and all correspondence must be via the in-tend portal.
Precise information on deadline(s) for review procedures: as set out in the Public Contract Directive 2014/24/EU.

Eligibility requirements: Bidders must comply with the embedded questionnaire. Various additional pass fail criteria apply as listed below: provide either parent company guarantee/performance bond compliance with modern slavery Act (if applicable company): — Insurance of no less than: • professional indemnity of GBP 2 000 000; • public liability of GBP 5 000 000; • employers liability GBP 5 000 000; • cyber security GBP 5 000 000; • product liability GBP 2 000 000. Professional indemnity provision of additional insurance upon request if requiring an increase in held levels: — agree to comply with equalities regulations.

Award value: 2500000