Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2020-11-27
Buyer: Business Finland Oy
Country: FI
Contract type: Services
CPV classification: 72000000

Technical requirements: Υπηρεσίες τεχνολογίας των πληροφοριών: παροχή συμβουλών, ανάπτυξη λογισμικού, Διαδίκτυο και υποστήριξη
Request for Information (Market Consultation): Tool for Managing and Executing Online/On-site Events and Delegations
Business Finland is a Finnish innovation funding, trade, investment and travel promotion organization, headquartered in Helsinki. Business Finland is fully owned by the Finnish State. Business Finland employs 600 experts in 40 offices globally and in 20 regional offices around Finland. The goal of Business Finland is to offer a smooth, joint service path for our customers in Finland and abroad when they need innovation funding, advise in growing internationally, investing in Finland or bringing visitors to Finland.
With this request for information (market consultation) Business Finland is seeking information on service providers interested in delivering tool for managing and executing online/on-site events and delegations.
The tool is intended for Business Finland's Visit Finland and Delegations teams, but it is possible that the use of the similar concept might be expanded to cover also other Business Finland units.
Business Finland is to implement a tool for managing and executing online/on-site events and delegations for global use. The tool for managing and executing online/on-site events and delegations would aim to support Finnish and international companies in establishing and in maintaining close Business connection.
— registration: an online registration form/system where the clients can register to a delegation/event;
— collecting information: Online form/platform for collecting additional information from the participants in different stages of the preparations;
— online platform containing following functionalities: main presentation forum, breakout rooms for side-events/group discussions; matchmaking scheduler, one-to-one -meetings and online display booths;
— possibility for integrating simultaneous interpretation functionality in main presentation forum and breakout rooms;
— possibility to use registration part and matchmaking scheduler as standalone versions for on-site meetings/delegations.
Targeted launch of the tool would be Q1/2021, so the service provider should preferably have the solution available.
Please note! This document serves as a Prior Information Notice. All the information provided in this Prior Information Notice is preliminary and indicative prior information.
Interested service providers are kindly requested to register to kilpailutus@businessfinland.fi as soon as possible, but preferably by 6 December 2020.
Please send the full name of your company and its contact person, including the person's e-mail address. Please write into the subject field of the email ‘Tool for managing and executing online/on-site events and delegations, RFI’. Business Finland reserves the right to invite or not to invite suppliers for further meetings regarding this RFI. Business Finland may request comments concerning the preliminary Call for Tenders from those who answer to the RFI. The questions/documents will be sent by email. Business Finland may also arrange teams meetings with the interested suppliers. Business Finland will not pay any expenses related to this Prior Information Notice.