Public procurement notice: Contract Notice
Published: 2021-11-12
Buyer: Sandefjord Kommune
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 79710000: Security services | 79713000: Guard services
Submission deadline: 2021-12-14
Award criteria: The most economic tender

Technical requirements: Sandefjord kommune [Sandefjord Municipality] will establish a framework agreement for security guard services.
The contract has a four year duration and includes sentry and emergency guard services as well as receiving violence and burglary alarms.
The contract must also be able to be used for other types of security guard services, for e.g. emergency situations such as for e.g. pandemics.
Requirement 1: Tenderer is registered in a company register or a trade register. Documentation. Norwegian companies: Company registration certificate from the Register of Business Enterprises. Foreign
companies: Proof that the company is registered in a trade register or a company register as prescribed by the law of the country where the tenderer is established.
Requirement 2: The tenderer must have their tax and VAT payments in order. Documentation: Norwegian tenderers must present a tax and VAT certificate, which must not be older than six months calculated form the tender deadline. Tenderers must not have substantial arrears. Any arrears must be justified separately.
Requirement 3: Tenderers are required to have adequate financial ability to fulfil the contract. The contracting authority retains the right to collect further information that is considered necessary to assess the tenderer's economic and financial position. Documentation: Presentation of the company's annual accounts (the most recent annual report submitted to the Brønnøysund Register of Enterprises, incl. the auditor's report).
Requirement 4: The tenderer must have good experience and good references from equivalent contracts/assignments. Documentation: The tenderer must provide a list of the primary, relevant deliveries in the last three years, including information about value, date and recipient (name, telephone number and e-mail address). Up to three written references are requested. Listed references can be contacted if needed.
Requirement 5: Good implementation ability is required. Documentation: Overview of the tenderer’s organisation and staffing. The following must be accounted for: The company’s organisation (organisation plan) Who is the accountable manager for the company. Who is responsible for any departments that will carry out the assignments in the tender. How the assignments in the tender will be organised. Staffing for the assignment (organisation chart) with names and CVs for key persons who will carry out the assignment. Preparedness for covering of services with qualified employees in the event of planned and unforeseen absence, and when extra staffing is required on short notice according to
the contracting authority’s decision. Trade certificate or other documentation that the offered personnel has completed a guard course and documentation that the personnel in question meet the other requirements in the Guard Activities Act of 05.01.2001 no. 1 and the regulations about security guard services dated 25.05.2004 no. 787 (age, conduct etc.).
Requirement 6: A good and well-functioning quality assurance system is required for the services that will be provided. The concept of a quality management system is that i.a., the tenderer has a awareness of quality objectives, planning, securing, handling of deviations and quality improvement. Documentation: A report of the tenderer´s quality assurance system. The report must include information about, among other things: Description of procedures for training. Description of procedure to ensure employees at any given time have - a description of routines for ensuring that the employees always have impeccable conduct. Description of how to ensure requirements set in the laws and regulations about security guard activities are followed.

Eligibility requirements: Requirement 1: Tenderer is registered in a company register or a trade register. Documentation. Norwegian companies: Company registration certificate from the Register of Business Enterprises. Foreign companies: Proof that the company is registered in a trade register or a company register as prescribed by the law of the country where the tenderer is established.