Public procurement notice: Contract Notice
Published: 2019-11-05
Buyer: Danish Defence Acquisition and Logistics Organizations
Country: DK
Contract type: Supplies
Procedure: Negotiated procedure
CPV classification: 35000000: Security, fire-fighting, police and defence equipment | 35720000: Intelligence and surveillance systems
Estimated value:  DKK
Submission deadline: 2019-12-02
Award criteria: The most economic tender

Technical requirements: 1) A framework agreement (acquisition contract) concerning the acquisition of the mobile sensor systems; and
2) A framework agreement (sustainment contract) related to the sustainment of the mobile sensor systems.
The length of the acquisition contract will not exceed 7 years. With regards to the sustainment contract, the framework agreement will have a duration of 7 years with a possibility for renewal 4 times for each 2 years (7 + 2 + 2 + 2 + 2). DALO has determined that such a duration is justified based on the following grounds in particular: the mobile sensor systems are expected to have a life span of approximately 15 years. DALO therefore has a need for sustainment that exceeds 7 years. Due to the numbers of mobile sensor systems to be delivered — as well as the expected integration costs associated with integration of the mobile sensor systems on DALOs platforms, it creates a need for a longer depreciation period than usual which also motivates a contract period exceeding 7 years. Furthermore, a great deal of knowledge and experience will be gathered throughout the contract period, in particular in relation to the integration on DALOs platforms. The need to minimize the technical and logistic difficulties that a change of supplier will result in also supports the need for at contract period longer than 7 years.
The contract notice concerns DALO's award of framework agreements for the procurement of mobile sensor systems, services and spare parts. The acquisition is divided into two framework agreements:
1) A framework agreement (acquisition contract) concerning the acquisition of the mobile sensor systems; and
2) A framework agreement (sustainment contract) related to the sustainment of the mobile sensor systems — mainly in form of delivery of spare parts and other sustainment services.
The acquisition contract and sustainment contract are to be seen as a whole and will be awarded to the same supplier.
DALO intends to use the deliverables for intelligence, surveillance and reconnaissance as well as for target acquisition and target designation. The mobile sensor system is intended as an electro-optical sensor solution supporting all branches of the Danish Defence.
There is a need for 2 sizes of sensor units, a medium range sensor unit and a long range sensor unit. Both shall be available for land and maritime applications, and should be available for airborne applications.
2) The sensor is detached from the vehicle and placed on tripod in a short distance from the vehicle. Human Machine Interface (HMI) is still in the vehicle and the sensor is operated from here;
3) Whole system (sensor unit and HMI) is detached from the vehicle and placed on e.g. a roof and operated from here. Power from battery, mains or other. Tripod, battery and charging unit will be required for this scenario.
It shall be possible to attach and detach sensor unit and HMI from the vehicle manually and without the use of tools. System modules should be man portable.
It shall be possible to drive and observe with the sensor system at the same time with the mast in a low position.
Only while the vehicle is stationary it shall be possible to raise the mast to maximum height, use LTD and get grid references on observed objects.
1) The complete weight of the sensor unit shall be no more than 26 kg. The sensor unit is defined as ‘The gyro stabilised platform that contains all sensors and lasers’ i.e. not including external power supplies, external cables, hand controllers and other auxiliary equipment;

Eligibility requirements: Annual reports or excerpts hereof or other documentation stating the candidate's equity ratio (calculated by dividing the candidate’s equity with the candidate’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available.
The candidate must have had a positive equity ratio for each the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100). If the candidate is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. If the candidate relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the candidate’s and the entity or entities’ equity with the sum of the candidate’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
Six (6) lists of the most important similar deliveries (references), cf. Section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate (2.12.2014-2.12.2019). The 3 lists concerning low weight sensor systems shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted Similar deliveries with regards to low weight sensor systems shall be understood as gyro-stabilized electro-optical gimbals, which includes cooled MWIR thermal cameras within each of abovementioned lists. The low weight gimbals shall weigh no more than 26 kg (for the sensor unit) and have a nominal size of no more than 14 inches. The 3 lists concerning High Performance sensor systems shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted. Similar deliveries with regards to high performance sensor systems shall be understood as gyro-stabilized electro-optical gimbals, which include cooled high definition MWIR thermal cameras (minimum sensor resolution 1280x720) within each of abovementioned lists. The high performance gimbals shall weigh no more than 70 kg (for the sensor unit) and have a nominal size more than 14 inches up to no more than 17 inches. Each list shall include a data sheet and pictures of the gimbal types. If the data sheet does not allow DALO to assess whether a system can be considered as a similar delivery the reference will be excluded from the evaluation. A further description should also contain information on: — description of delivery, — description of the candidate’s participation or role in the delivery, — program runtime, — total past and future deliveries within program, — amount of deliveries during the past five years (sustainment arrangement should also be listed here), — recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate shall state whether the recipient country is a NATO-member or non-NATO-member), — platform (onto which the system was mounted), — if the deliveries of low weight gimbals include Laser Target Designator, — if the deliveries of low weight gimbals include HD thermal sensor. And in this case, how many systems contain HD thermal sensor, — if vehicle-mounted gimbals are mast-mounted. Only the deliveries (references) performed in the past 5 years at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/which candidate has documented the relevant previous deliveries cf. IV.1.2). If the delivery in question is ongoing, it is only the part of the services/supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). When specifying the program run time the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. The candidate must demonstrate experience with as a minimum one similar delivery within each of below mentioned categories within the past 5 years prior to the deadline for the request to participate. Categories: (a) maritime vessel-mounted low weight gimbal or high performance gimbal; (b) vehicle-mounted low weight gimbal or high performance gimbal; (c) high performance gimbal, that includes 70mJ Laser Target Designator (not platform specific); (d) low weight gimbal with HD thermal sensor, minimum 1280x720 elements (not platform specific); (e) The candidate must further demonstrate experience within the past 5 years (2.12.2014-2.12.2019) with sustainment arrangement regarding mobile sensor systems.
Six (6) lists of the most important similar deliveries (references), cf. Section II.1.5) carried out within the past 5 (five) years prior to the deadline for the request to participate (2.12.2014-2.12.2019). The 3 lists concerning low weight sensor systems shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted Similar deliveries with regards to low weight sensor systems shall be understood as gyro-stabilized electro-optical gimbals, which includes cooled MWIR thermal cameras within each of abovementioned lists. The low weight gimbals shall weigh no more than 26 kg (for the sensor unit) and have a nominal size of no more than 14 inches. The 3 lists concerning High Performance sensor systems shall contain information regarding references for: A: Aircraft-mounted (rotary or fixed-wing); B: Maritime vessel-mounted; C: Vehicle-mounted. Similar deliveries with regards to high performance sensor systems shall be understood as gyro-stabilized electro-optical gimbals, which include cooled high definition MWIR thermal cameras (minimum sensor resolution 1280x720) within each of abovementioned lists. The high performance gimbals shall weigh no more than 70 kg (for the sensor unit) and have a nominal size more than 14 inches up to no more than 17 inches. Each list shall include a data sheet and pictures of the gimbal types. If the data sheet does not allow DALO to assess whether a system can be considered as a similar delivery the reference will be excluded from the evaluation. A further description should also contain information on: — description of delivery, — description of the candidate’s participation or role in the delivery, — program runtime, — total past and future deliveries within program, — amount of deliveries during the past five years (sustainment arrangement should also be listed here), — recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate shall state whether the recipient country is a NATO-member or non-NATO-member), — platform (onto which the system was mounted), — if the deliveries of low weight gimbals include Laser Target Designator, — if the deliveries of low weight gimbals include HD thermal sensor. And in this case, how many systems contain HD thermal sensor, — if vehicle-mounted gimbals are mast-mounted. Only the deliveries (references) performed in the past 5 years at the time of the deadline for the request to participate will be considered when assessing if the minimum requirement for suitability stated below is fulfilled/which candidate has documented the relevant previous deliveries cf. IV.1.2). If the delivery in question is ongoing, it is only the part of the services/supplies performed and completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). When specifying the program run time the candidate should state the date for the commencement and completion of the deliveries. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set. Please note that a candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies.
The candidate must demonstrate experience with as a minimum one similar delivery within each of below mentioned categories within the past 5 years prior to the deadline for the request to participate. Categories: (a) maritime vessel-mounted low weight gimbal or high performance gimbal; (b) vehicle-mounted low weight gimbal or high performance gimbal; (c) high performance gimbal, that includes 70mJ Laser Target Designator (not platform specific); (d) low weight gimbal with HD thermal sensor, minimum 1280x720 elements (not platform specific); (e) The candidate must further demonstrate experience within the past 5 years (2.12.2014-2.12.2019) with sustainment arrangement regarding mobile sensor systems.