Public procurement notice: Contract Notice
Published: 2019-02-28
Buyer: South Lanarkshire Council
Country: UK
Contract type: Supplies
Procedure: Open procedure
CPV classification: 72222300: Information technology services
Estimated value: 1402000 GBP
Submission deadline: 2019-03-29
Award criteria: The most economic tender

Technical requirements: South Lanarkshire Leisure and Culture Ltd are looking to procure a new front of house IT system to cover the booking of resources, payment for activities, management of memberships and the collection of the associated DD income across all of the Trust activities to replace 3 current systems in operation:
The overall objective of the contract is to replace the current leisure and culture management systems with a new application that meets the requirements of SLLC.
The supplier must be able to offer a Hosted solution. SLLC have no preference and will consider Fully Hosted or Cloud Hosted solutions.
Potential to extend for a further 5 years subject to satisfactory performance, financial standing and availability of funding.
It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.
If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.
— profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio,
— liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio,
— gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.
Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Question 4B.4.
Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:
— Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?
— Have the bidder's results been adversely affected by “one off costs” and / or “one off accounting treatments”?
The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided.
The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:

Eligibility requirements: ESPD Question 4A.1 Trade Registers: It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

Award value: 1402000