Public procurement notice: Contract Notice
Published: 2016-09-06
Buyer: London Borough of Merton
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48000000 | 72220000: Systems and technical consultancy services | 72230000: Custom software development services | 72250000: System and support services | 72260000: Software-related services
Estimated value: 700000 GBP
Submission deadline: 2016-10-13
Award criteria: The most economic tender

Technical requirements: The environmental asset management and street works solution will support the maintenance and management of assets and services relating to the Council. The primary focus of this contract will be to support the operations relating to highways, lighting structures, street works, grounds maintenance, trees, parks and open spaces. This list is not exhaustive and the contract may cover management of other assets such as buildings and property over the life of the contract.
Technology solution, implementation and support and maintenance services to support the maintenance and management of a wide range of Council assets and services for example; highways, lighting, structures, street works, property maintenance, grounds maintenance, trees, including parks and open spaces. Further asset types may be added over the life of the contract to create an enterprise asset management solution.
The contractor will be responsible for the smooth transition from the Council's current on premise system of asset management (Confirm) to the new solution, which will include migration of all data currently held on Confirm.
The Council's aspiration is to procure a flexible asset management system whereby further asset types and functionality such as strategic asset management may be added over the life of the contract in order to create a fully coordinated asset management system across the whole Council. The contract will contain a detailed change mechanism to enable any additional assets/functionalities to be incorporated in the contract. Bidders will not, however, be excluded if they are unable to offer such wider range of assets/functionality, provided they can meet the minimum standards and mandatory requirements set out in the tender documents.
The operational period of the contract will commence once the solution ‘goes live’ and will continue for an initial period of 5 years from the go live date. The contract will be extendable for any number of periods up to a further 2 years.
Whilst the Council is procuring the solution for itself, in the changing circumstances of local government, it may be that in future the solution is required to be delivered also to another local authority(ies) with which the Council shares certain services/functions or other arrangement. In such circumstances, the contractor may be requested to provide the solution to such other local authority(ies). As a minimum the solution will be required to cover the following categories of assets:
As set out in the tender documentation, consortia may be required to form a single legal entity with whom the Council can contract.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

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