Public procurement notice: Contract Notice
Published: 2019-11-04
Buyer: Alpha Housing (Northern Ireland) Ltd
Country: UK
Contract type: Works
Procedure: Restricted procedure
CPV classification: 31518200 | 31625100 | 31625200 | 31625300 | 35100000: Emergency and security equipment
Estimated value: 575000 GBP
Submission deadline: 2019-11-22
Award criteria: The most economic tender

Technical requirements: Alpha Housing owns and manages general needs, sheltered and supported housing schemes in Northern Ireland. Its mission is to create strong and sustainable communities where people flourish and it is committed to making a positive difference to peoples' lives. The quality of services that Alpha Housing provides is therefore of paramount importance in ensuring customer satisfaction with the services it offers. Alpha Housing is therefore seeking to establish a qualified and competent contractor to deliver a range of services relating to building safety and security. This comprises of maintenance and installation of fire alarm systems, fire equipment, emergency lighting, door access systems, security equipment and automatic doors.
The scope of the works under this contract comprises of maintenance, installation and repairs to fire alarm systems, emergency and communal lighting systems, fire equipment, door access systems, security equipment, automatic doors and all associated equipment. Occasionally orders may be placed for planned works, to provide new equipment or systems, upgrade or replace existing systems. These works may be ordered individually or as an element of another project of Planned Works to operate alongside another of Alpha's contractors. The detailed requirements works covered by this contract are defined in the specification of materials and workmanship (available at the abovementioned address). Orders may be placed in respect of works to:
Orders will be placed throughout the contract period for works to individual properties. Properties are likely to be occupied by customers of Alpha whilst the works are undertaken. Works may take place to any or all of the properties. Tenderers should note that the tenderer's appointment (if successful) does not guarantee tenderers any, or any minimum level of, work. Furthermore, Alpha shall be entitled, acting at its discretion, to source the same, or similar, works outside of the contract. The contract is to provide response, cyclical, and planned maintenance to fire and security equipment located at all properties owned or managed by Alpha. This includes the properties of any other organisation that Alpha manages now or in the future and any additional Properties Alpha subsequently acquires by development, stock transfer or purchase.
The contract is for an initial 3 year period. Alpha reserves the right (acting at its discretion) to extend the contract or up to 2 occasions for 12 months each time.
Interested contractors should note that this notice relates to a below-threshold tender opportunity for a works contract. Alpha Housing is therefore publishing this notice on a voluntary basis to ensure that notice of the upcoming opportunity is disseminated as widely as possible. As this opportunity is below-threshold, Alpha Housing is not therefore bound by the requirements of the Public Contracts Regulations 2015 (as amended). In publishing this notice, Alpha Housing shall not be taken as accepting any legal obligation to follow the procedures or requirements set out in such Regulations.
ETenders@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the ‘Portal’) for downloading/submission of tender documentation and communicating requests for and responses to clarification.
All requests for tender documentation, communications and submissions of tenders must be made via the Portal, which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the Tender Documentation: ALPFS19. Tenderers may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear. All queries and any clarification must be communicated using the secure Email messaging function within the Portal. This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after the stipulated date and time. It is the tenderers’ responsibility to regularly monitor communications raised and issued through the portal. Responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all tenderers through the portal secure email messaging system. The identity of the tenderer seeking clarification will not be disclosed to other tenderers. When uploading tender documentation, tenderers must be aware of any speed limitations of their internet connection, system configuration and general web traffic, etc. as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. do not wait until too near the closing time on the return date. Please note that the portal will not permit tender submissions to be uploaded after the closing deadline. Selection questionnaires and supporting documents will be visible to Alpha and Rand Associates Consultancy Services Ltd only after the closing deadline. Should users have any queries, or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand helpdesk by calling +44 (0)1737 225 077 (ask for Jonathan Case) or email eTenders@rand-associates.co.uk
Alpha reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. Alpha shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with Alpha shall be incurred entirely at that applicant's/tenderer's risk.
Alpha will incorporate a voluntary minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to all tenderers. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract has been entered into.


Award value: 575000