Public procurement notice: Services Concession
Published: 2017-12-01
Buyer: West Midlands Combined Authority
Country: UK
Contract type: Services
Procedure: Concession award procedure
CPV classification: 34430000 | 34431000 | 39151100 | 72222300: Information technology services
Estimated value: 30000000 GBP
Submission deadline: 2018-01-23
Award criteria: Other

Technical requirements: WMCA is procuring the operator based on a single-stage tender process with the aim of entering into a Concession Agreement for the operation of a Bikeshare scheme across the West Midlands pursuant to Regulation 19 of the CCR 2016. WMCA will evaluate tenders received on the basis of the evaluation criteria specified in the procurement documentation and will award a Concession Agreement to the bidder which submits the most economically advantageous tender. Estimated value: 15 000 000 GBP and 30 000 000 GBP. (WMCA will be providing support for the scheme to help ensure its success, but will contribute neither to up-front (capital) or ongoing (revenue) costs).
WMCA is seeking a single supplier to provide a high quality Bikeshare scheme, with physical docking infrastructure with hybrid solutions, across the urban areas within each of the seven constituent authorities (Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall and Wolverhampton) from spring 2018 and the key features of the scheme are as follows:
i. A phased roll-out of the scheme is intended, potentially starting in central Birmingham, growing to become present in all constituent local authority areas within the first year.
ii. A Concession Agreement between WMCA and its official Bikeshare supplier will have an initial term of five years from the date of roll-out of the Bikeshare cycles, with a possible 3-year extension exercisable at the WMCA's discretion.
iv. Bikes will be physically ‘docked’ in certain locations in city centres; and outside the city centre areas, it may be possible to provide geo-fenced docking stations subject to the agreement of the local highway authority but WMCA's preference is for physical docking infrastructure due to WMCA's planning and streetscape requirements.
v. The scheme will integrate fully with the existing public transport network to offer a seamless, high quality transport service for people in the West Midlands.
The Bikeshare scheme will be fully supported by WMCA, but it is to be fully owned and operated by the supplier. Bidders will be evaluated wholly on quality, as set out in the procurement documents. WMCA will be providing support for the scheme to help ensure its success, but will contribute neither to up-front (capital) or ongoing (revenue) costs.
Due to the requirement that the scheme of operated across seven constituent authority areas, WMCA is not dividing the contract into lots, as the integration and cohesion of the scheme across these areas is fundamental to the success of the scheme.
— A process comparable with Regulation 40 of the Public Contracts Regulations 2015 was operated in relation to this procurement pursuant to which a questionnaire was issued to a number of potential suppliers (Bewegen, Donkey Republic, Echo bikes, Full Speed Bikes, Gonbikes, Hourbike, Mobike, Nextbike, Ofo, Serco, Smoove, Yellow bikes, Yobikes) with a view to obtaining advice from the market and preparing the procurement and informing the market of WMCA's procurement plans and requirements for the bike share scheme.
— Following the questionnaire, an open day was held at WMCA's offices on 18.7.2017. The supplier open day was formatted to inform all attendants of the provisional plans for the West Midlands and the feasibility study which is currently being undertaken. It was made clear to all invitees that the supplier day was not a requirement for further procurement going forward.
Information and formalities necessary for evaluating if requirements are met in accordance with Article 38 of Directive 2014/23/EU of the European Parliament and of the Council and Regulation 38 of the Concession Contracts Regulations 2016, and is set out in the Selection Questionnaire which is available from part I.1 above.

Eligibility requirements: Information and formalities necessary for evaluating if requirements are met in accordance with Article 38 of Directive 2014/23/EU of the European Parliament and of the Council and Regulation 38 of the Concession Contracts Regulations 2016, and is set out in the Selection Questionnaire which is available from part I.1 above. This includes the stipulation that the successful bidder must have Bikeplus accreditation.

Award value: 30000000