Public procurement notice: Voluntary Ex Ante Transparency Notice
Published: 2019-06-17
Buyer: Ministry of Defence, Information Systems and Services, ISS Commercial Sourcing Team
Country: UK
Contract type: Supplies
Procedure: Negotiated without a prior call for competition
CPV classification: 48218000
Estimated value: 4225000 GBP
Award criteria: Lowest price

Technical requirements: Object Code and Source Code for the Underlying Platform of the Defence Medical Information Capability Programme (DMICP) — DPCS
The Application services and devops team, part of the UK Ministry Defence (‘the Authority’), has a requirement to purchase a perpetual license to the source code of the Egton Medical Information Systems Ltd (EMIS) legacy platform DPCS so that the Authority can maintain and update the system. It is necessary to seek procurement of the EMIS DPCS system direct with the supplier (‘the Contract’) as EMIS is the software house and sole vendor of the DPCS source code and object code. The DMICP system provides MOD a vital capability in maintaining the health and well-being of its service personnel. The Authority has set out the grounds for its proposed contract award, being reasons connected with the protection of exclusive rights including for intellectual property rights, within this Voluntary Transparency Notice (VTN).
The application services and devops team, part of the UK Ministry Defence (‘the Authority’), has a requirement to purchase a perpetual license to the source code of the Egton Medical Information Systems Ltd (EMIS) legacy platform DPCS so that the Authority can maintain and update the system. It is necessary to seek procurement of the EMIS DPCS system direct with the supplier (‘the Contract’) as EMIS is the software house and sole vendor of the DPCS source code and object code. The DMICP system provides MOD a vital capability in maintaining the health and well-being of its service personnel. The Authority has set out the grounds for its proposed contract award, being reasons connected with the protection of exclusive rights including for intellectual property rights, within this Voluntary Transparency Notice (VTN).
The application services and devops team, part of the UK Ministry of Defence, intends to place a contract with Egton Medical Information Systems Ltd (EMIS) to deliver the Object code and source code for the underlying platform of the Defence Medical Information Capability Programme (DMICP) — DPCS.
For the reasons set out below, being reasons connected with the protection of exclusive rights including for intellectual property rights and for technical reasons, it is considered this contract can be placed using the negotiated procedure zithout Prior Publication of a Contract Notice pursuant Articles 32(2)(b(ii) and (iii) of Directive 2014/24/EU (Regulations 32(2)(b)(ii) and (iii) of the Public Contracts Regulations 2015.)
Egton Medical Information Systems Ltd (EMIS) the original software developer of DPCS and is the only source presently capable to provide these items for the DMICP platform. Intellectual property rights that include the source code are wholly owned by EMIS. The UK needs to maintain a defence medical capability for the health and well-being of its service personnel and failure to maintain such a capability may present a risk to life for MOD’s service personnel.
Object Code and Source Code for the Underlying Platform of the Defence Medical Information Capability Programme (DMICP) — DPCS
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2019613-DCB-14990339


Winner: Egton Medical Information Systems Ltd
Award value: 4225000