Public procurement notice: Contract Notice
Published: 2020-07-23
Buyer: University of South Wales
Country: UK
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 71314000: Energy and related services | 71314200: Energy management services | 71314300: Energy-efficiency consultancy services
Estimated value: 190000 GBP
Submission deadline: 2020-08-21
Award criteria: The most economic tender

Technical requirements: The University of South Wales Group is seeking to appoint an Energy Broker to recommend and manage an appropriate Procurement strategy and set up appropriate contracts for the supply of gas and electricity.
Additional bureau services, such as support with change of tenancy, tendering of MOP contracts and bill validation may be required for the University of South Wales, but will exclude the Royal Welsh College of Music & Drama and The College Merthyr Tydfil at this time.
The University of South Wales Group is seeking to appoint an Energy Broker to recommend and manage an appropriate Procurement strategy and set up appropriate contracts for the supply of gas and electricity.
Additional bureau services, such as support with change of tenancy, tendering of MOP contracts and bill validation may be required for the University of South Wales, but will exclude the Royal Welsh College of Music & Drama and The College Merthyr Tydfil at this time.
The first stage has a pre-qualification questionnaire — PQQ. In order to proceed to the ITT you must be successful in being shortlisted from the PQQ stage. See the PQQ document attached to this notice for our requirements for this stage.
At PQQ stage an overall minimum quality threshold is set at 70 %. Submissions scoring 69 % or less are to be dismissed.
The quality criteria detailed are for the ITT and have further sub criteria within the main subjects which make up to total weighting for that subject. These are detailed fully in the ITT document.
Interested parties are initially required to complete and submit a pre-qualification questionnaire (PQQ) document which is supplied as the first stage of the selection process. The information requested in the PQQ provides information on the technical capability, contractor suitability and experience and the resource and capacity of organisations interested in bidding.
Contract performance monitoring will be a feature of this contract.The performance of the broker will be monitored at monthly intervals during the business review meetings. Key Performance Indicators (KPIs) will be set and agreed between the University of South Wales Group and the Broker at pre-contract meeting.
Please note this is a competitive procedure with negotiation which has two stages. The first stage is a pre-qualification questionnaire — PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage invitation to tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT.
The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so.
As part of engaging with prospective brokers, the USW Group is looking to hold supplier engagement meetings in order to introduce the Group to you. The dates scheduled are 3
Once you have submitted your questions for the supplier engagement meeting we will be in contact to arrange your appointment.
Note: please submit your questions for the supplier engagement meetings in one posting to the Q & A function. This will make the appointment process easier to administer.
The Group is committed to delivering community benefits through its sourcing activity. Community benefits are a core requirement of the contract and will be evaluated as part of the quality assessment questions provided in the PQQ. Upon award, the successful Bidder will be expected to work with the Group to maximise the Community Benefits delivered through this contract.

Eligibility requirements: Interested parties are initially required to complete and submit a pre-qualification questionnaire (PQQ) document which is supplied as the first stage of the selection process. The information requested in the PQQ provides information on the technical capability, contractor suitability and experience and the resource and capacity of organisations interested in bidding. See PQQ requirements document.

Award value: 190000