Public procurement notice: Contract Notice
Published: 2020-01-08
Buyer: Portsmouth City Council
Country: UK
Contract type: Works
Procedure: Open procedure
CPV classification: 09331000: Solar panels | 09332000: Solar installation | 31158100: Fast chargers | 31400000 | 31500000
Estimated value: 500000000 GBP
Submission deadline: 2020-01-17
Award criteria: The most economic tender

Technical requirements: Supply and Installation Solar Photovoltaic (PV) Panel Systems and Associated Equipment — Central Southern England Multi Contractor Framework
Portsmouth City Council — the ‘Council’ — is inviting tenders for inclusion onto a multi contractor framework agreement covering Central Southern England that will be used to let the design, supply and installation of solar PV systems and associated equipment such as, but not limited to, battery storage retrofit and electric vehicle charging points. The Council is aiming to have established the framework agreement by April 2020. Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.
The framework agreement will be established via evaluation of tenders submitted for a project concerning the design, supply and installation of 250 kW solar photovoltaic (PV) and 10 No 5 kW batteries at Hilsea Industrial Centre, Portsmouth. The Council is running the procurement process in accordance with the open procedure. The closing date for submission of tenders is 17.2.2020 14.00.
Portsmouth City Council — the ‘Council’ — is inviting tenders for inclusion onto a multi contractor framework agreement that will be used to let the design, supply and installation of solar PV systems and associated equipment such as, but not limited to, battery storage retrofit and electric vehicle charging points. The Council is aiming to have established the framework agreement by April 2020. Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.
The framework will be available for access to all contracting authorities — local authorities, universities, health, emergency services, etc. — situated within Hampshire, Isle of Wight, East Sussex, West Sussex, Dorset, Surrey, Wiltshire, Dorset and Oxfordshire who may use the agreement to install systems across their property portfolios. In addition, whilst this will not be the primary focus of business activity, the framework agreement may also be used to install systems onto private sector residential properties and privately owned commercial/industrial properties. Installation of systems to such properties will not be limited to the county areas stated above and may be delivered on a nationwide basis.
The Council has a direct pipeline of demand which will be let using the framework agreement and has established working relationships with a number of other eligible contracting authorities — 8 currently. However, the Council cannot provide any commitments or guarantees of usage whether directly or via other eligible contracting authorities.
The total value of work let via the framework agreement could range over 8 years from 100 000 000 GBP based upon current expected business growth projections to 500 000 000 GBP if a significant level of further demand is brought forward by developing further relationships with public and private sector customers. The upper value estimate of 500 000 000 GBP is non-binding on the Council who may let significantly higher values of work via the framework agreement to meet demand.
The framework agreement will be established via evaluation of tenders submitted for the following live Council project:
Design, supply and installation of 250 kW solar photovoltaic (PV) and 10 No 5 kW batteries. Start on site 27.4.2020 and estimated works duration of 8 weeks.
The project will be let on an individual basis to the tendering contractor who achieves the highest score following assessment of submitted bids under a JCT minor works contract w/ Contractors design. That contractor plus the next ranking contractors up to a maximum total number of 12 will be appointed onto the framework agreement. The framework agreement will be let using the Council's standard framework terms.
A framework tiering system will be established with a primary tier made up of the highest scoring 6 contractors and a secondary tier of the next highest 6 contractors on a ranked basis. Call-off contracts will generally be let via mini-competition but may also be let via direct award. For information on the tiering system operation and call-off options refer to Section II.2.11).
The Council is running the procurement process in accordance with the ‘Open’ procedure as defined with the Public Contracts Regulations (2015) in line with the following programme:
Tender documentation and joining instruction for the site visit and bidders briefing are accessible via the Council's eSourcing solution which is accessible free of charge via: https://in-tendhost.co.uk/portsmouthcc/aspx/home/
Once in place the agreement will run for a duration of 4 years extendable in increments to be agreed to a maximum term of 8 years.
The majority of call-off contracts will be let using the JCT Minor works contract w/Contractors design or the JCT Intermediate construction contract w/Contractors design, however the full suite of JCT contracts may be utilised. The majority of call-off contracts will be let via traditional single stage tender — whether via mini-competition or direct award. However alternative procurement strategies such as 2 stage open book partner contracting may also be utilised. There will be no upper or lower value constraints in respect of project contracts let by via the framework. However, most works will fall between a value range of 100 000 GBP-200 000 GBP, although there is a trend towards higher value call-off contracts which will increase average values over the course of the agreement.

Eligibility requirements: NICEIC (Commercial Level), NAPIT, ECA or equivalent. Solar PV Microgeneration Certification scheme or equivalent.

Award value: 500000000