Public procurement notice: Contract Notice
Published: 2021-11-02
Buyer: Bergen kommune - Innkjøp konsern
Country: NO
Contract type: Services
Procedure: Open procedure
CPV classification: 09310000 | 71314000: Energy and related services
Estimated value: 12700000 NOK
Submission deadline: 2021-12-02
Award criteria: Lowest price

Technical requirements: Bergen Municipality and collaborating parties would like electricity and the accompanying services to be provided.
Historically we have a consumption of approx. 225 GWh per annum. This was an average for the period 2016-2020. In 2020, consumption was approx. 214 GWh.
This is split between approx. 3140 sites/site address, of which approx. 2970 are hourly registered sites and approx. 170 are profile registered sites. See the attached site overview, cf. annex 1 hourly measured sites and annex 2 profile measured sites. The consumption in the overview of profile registered sites is the expected consumption, not the actual consumption. The actual consumption for 2020 is given for the hourly registered sites.
Attention is drawn to the fact that the statistics/overviews shows measurements throughout the year 2020, and that the amount varies over time.
Various projects are being carried out to reduce consumption of electricity, and the need is expected to be reduced as a result of these projects in the contract period.
AKASIA nurseries are included in the attached statistics. These will be procured by Bergen Municipality, the procurement was formally approved in the City Council on 16.06.21. As far as we are aware, the Akasia nurseries will first be a fully-owned municipal limited company on 31.09.21, after which they will be turned into municipal nurseries on 01.01.22.
Attention is also drawn to the fact that Bergen Vann KF will go from being a separate municipal company to being part of the municipality/city treasurer's department. This will occur on 01.10.21.
Bergen Municipality would like electricity and the accompanying services to be provided. The contracting authority has, amongst other things, a need for the following services connected to the energy procurement: Stock exchange trading, invoice administration, customer access through an administration tool, implementation of the contract, any exchange of service provider at the start of the contract (not meter reading), start-up and follow-up meetings, and other accompanying services.
The contract also includes an option for the procurement of guarantees of origin for renewable energy.
The contract does not include financial trade/price securing trade on behalf of the contracting authority.
The contract also includes an option for the procurement of guarantees of origin for renewable energy, cf. annex 7.
The contract's estimated scope is approx. NOK 3,175,000 a year (excluding VAT). The estimated scope over 4 years is NOK 12,700,000. The maximum total contract value (over 4 years/including options) is approx. NOK 15,500,000 (excluding VAT). The maximum value is higher than what the estimated scope per year would give. This is to allow for unexpected larger amounts used.
Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.
Tenderers must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from DIFI's eBevis, Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and can obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines for how tenderers can supplement available information if they wish to do so. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.

Eligibility requirements: Tenderers must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will inspect the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.

Award value: 12700000