Public procurement notice: Contract Notice
Published: 2017-12-01
Buyer: Askøy kommune
Country: NO
Contract type: Services
Procedure: Competitive procedure with negotiation
CPV classification: 50111000: Fleet management and maintenance services
Submission deadline: 2018-01-05
Award criteria: The most economic tender

Technical requirements: Askøy kommune's framework agreement for fleet management and leasing of vehicles with a permitted total weight of up to 3.5 tonnes is expiring and a new framework agreement is needed. The existing fleet currently consists of approx. 130 registered vehicles.
The current car fleet comprises approx. 130 registered vehicles, mainly leased, but also vehicles owned by the municipality.
Leasing of new cars and car fleet management services for the entire care park The car fleet management services include, amongst other things, ordering new cars, administration of fuel cards, service, maintenance, repairs, replacement cars in case of breakdowns, damage regulation, insurance, tyre hotel, toll money scheme, sale/disposal of cars, comprehensive reporting to Askøy municipality and the operation of a database with all the necessary information. Furthermore Contributions, advice and input for developments in the vehicle area — including appropriate organisation of the municipality's total transport needs that shall be covered with vehicles.
Minor amendments have been made in the documents, which were submitted for hearing in the prior information notice with Doffin reference 2017-670604.
Askøy municipality will obtain information regarding the service provider's economic and financial capacity from Proff Forvalt credit information company. It is therefore unnecessary to submit these details. (All companies who have provided financial statements to the Brønnøysund Register Centre will be registered through Proff Forvalt). Tenderers must see if there is such information available from Proff Forvalt (www.forvalt.no).
Tenderers who have not submitted their accounts to the Brønnøysund Register Centre and are therefore not registered in Proff Forvalt can prove their financial and economic capacity with suitable bank/parent company guarantees, relevant liability insurance and/or extracts from the annual accounts. The Contracting Authority will regard bank/parent company guarantees or relevant liability insurance as suitable if these documents cover the Contracting Authority's financial risk where the tenderer does not have the financial or economic capacity to fulfil the contract. The Contracting Authority's financial risk means economic loss caused by non fulfilment of the contract.
The tenderer is required to have good experience with providing car management services of corresponding scope and/or complexity.
The tenderer must complete Attachment 4 — Reference Form, concerning the 3 most important relevant deliveries in the last 3 years. Provide an overview of the contracting authority, contact person, telephone number and email address.
The tenderer is required to show good ability to carry out the assignment in accordance with the needs of the Contracting Authority. The tenderer is therefore required to have sufficient capacity to be able to implement the assignment.
An overview of the number of full-time equivalent years with expertise for special/important disciplines for the fulfilment of this service.
The assignment requires tenderers who have systems for quality management and effective flows of goods.
Description of the company's policy regarding quality management, with emphasis on quality assurance, resource management, management responsibility, manufacturing process and continuous analysis and improvement. If the tenderer holds an ISO 9001:2008 certificate (or newer version), such a certificate will be accepted as documentation of compliance with the qualification requirement.