Public procurement notice: Contract Notice
Published: 2017-03-02
Buyer: Ministry of Defence, ISTAR, Chemical, Biological, Radiological and Nuclear Delivery Team (CBRN DT)
Country: UK
Region: Bristol, City of
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 35113200
Estimated value: 400000 GBP
Submission deadline: 2017-03-31
Award criteria: The most economic tender

Technical requirements: Nuclear, Biological, Chemical and Radiological protection equipment. Nuclear, Biological, Chemical and Radiological protection equipment. Defence requires a worldwide, rapidly deployable, self-sufficient, modular chemical/biological/radiological protected Mass Personnel Decontamination System, comprising disposable wet decontamination kits. The Contract shall be for the provision of equipment, on-going supply of spares and consumables, technical documentation, and Train-the-Trainer (T3M) and Train-the-Trainer-Maintainer (T3M) packages.
Mass Personnel Wet Decontamination Equipment — Supply of Hardware, Spares, Consumables and Training support.
The advertised opportunity is for an enabling Contract for the supply of Original Equipment Manufacturer's (OEM's) equipment, for a period of 5 years, including an initial bulk purchase to be delivered within four months of Contract award. All capabilities must provide broad Chemical, Biological and Radiological (CBR) protection. For the initial buy, the Authority estimates procuring a quantity of 45 systems. Thereafter, the Authority estimates procuring 1 complete unit per year.
a. A self-supporting, rapidly deployable, enclosed wet decontamination system for the washing of CBR agents from the naked body of both ambulatory and non-ambulatory contaminated personnel.
b. The system must operate for a minimum of 10 casualties at a rate of 2 minutes per casualty, during which 10 litres of cleaning liquid and 5 litres of rinsing liquid will be dispensed.
The full System Requirements will be released at the Invitation to Tender (ITT) stage to down-selected suppliers.
The successful Contractor will manage obsolescence throughout the duration of the contract. As a minimum this shall consist of identification of any parts, services, information and information sources that have or will in the foreseeable future become out of date, superseded or unavailable as a means of sustaining the equipment detailed above for a minimum of the contract term.
The successful Contractor shall hold a complete set of documentation and software for all the equipment supported. The Contractor shall hold and maintain a master or, where they are not the Design Authority, a secondary master copy of all technical information necessary to ensure the Authority can maintain the equipment covered by this contract in-service in the event that OEM support is no longer available.
Where necessary to prove compliance to system requirements at ITT stage, a sample unit (accompanied by the appropriate training) may be required from the Tenderer. This unit may be tested to destruction; the Tenderer will be provided the test data obtained in return for the sample unit.
The delivered equipment requires NATO codification; specific details of the process to achieve this will be provided with the ITT.
Pre-Qualification Questionnaire (PQQ) to assess initial capacity and capability. Those successfully down-selected will proceed to:
Invitation To Tender (ITT), expected to be issued late April / May 2017. The Tenderer will be expected to prove their compliance against the System Requirements Document (SRD) and Statement of Work (SoW) as well as against Commercial factors (Terms and Conditions and affordability). It is anticipated that those successfully down-selected will proceed to:
Reverse Auction (RA). The selected compliant Tenderers shall bid against each other electronically. The use of Reverse Auction will be confirmed at the ITT stage.
Please note actual numbers of systems are subject to change; these will be confirmed at the ITT stage.
The Authority reserves the right to require an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

Eligibility requirements: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established. (c) Where appropriate, a statement, covering the 3 previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract. At least 2 years audited accounts (if available) or equivalent must be submitted as part of the Pre-Qualification Questionnaire response. The Authority reserves the right to request further financial information following receipt of the Pre-Qualification Questionnaire response.
Financial assessment will be undertaken on the supplier's financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). As requested at the a) Pre-Qualification Questionnaire stage and b) Invitation to Tender (ITT) stage for those companies down-selected to participate in the ITT stage. Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response.
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability; (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided; (d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator; (e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property; (f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures; (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract; (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract; (k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs; (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority; (n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification; (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i). As requested at the a) Pre-Qualification Questionnaire stage and b) Invitation to Tender (ITT) stage for those companies down-selected to participate in the ITT stage.
Demonstration of capability and capacity to deliver the advertised requirement in the supplier's Pre-Qualification Questionnaire response.
The Authority reserves the right to reject any submissions that do not demonstrate sufficient capability and capacity to deliver the advertised requirement.