Public procurement notice: Contract Notice
Published: 2016-10-29
Buyer: Ashfield District Council
Country: UK
Region: North Nottinghamshire
Contract type: Services
Procedure: Open procedure
CPV classification: 32440000 | 48000000 | 50111100 | 50330000 | 64226000
Estimated value: 400000 GBP
Submission deadline: 2016-12-01
Award criteria: The most economic tender

Technical requirements: Ashfield District Council ADCT16-0333 The provision of a Service management and Vehicle tracking system.
Ashfield District Council is seeking to replace two outdated systems with an up-to-date and future proof services management and vehicle tracking system.
The contract is anticipated to start on 1.3.2017 for a period of 3 years. There is an option to extend for two further periods of 12 months subject to satisfactory performance.
Ashfield District Council is looking to replace two outdated systems with an up-to-date and future proof services management and vehicle tracking system. The system, in parts will be fitted to all the authorities' road going fleet including quad bikes and larger road going mowers. The authority operates 21 waste collection vehicles which will be fitted with a complete services management/tracking system.
Full details can be found in the specification and supporting information which includes a full schedule of vehicles.
The contract is anticipated to start on 1.3.2017 for a period of 3 years. There are options to extend for two further periods of 12 months subject to satisfactory performance.
The contract is for a period of three years. There are options to extend for two further periods of 12 months subject to satisfactory performance.
A supplier may be disqualified who has not met the mandatory and discretionary grounds for exclusion detailed in the tender documents.
Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
(b) an indication of the proportion of the contract which the main contractor intends possibly to sub-contract;
(c) evidence of a robust Business Continuity / Disaster Recovery Plan to ensure supply continuity in the event of an emergency or disruptive incident.
Estimated timing for further notices to be published: If options to extend not taken September 2019. If options to extend not taken September 2021.
This tendering opportunity is being managed electronically. To express interest and download the invitation to tender documents please go to www.eastmidstenders.org
Ashfield District Council will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows successful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm from a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action should be brought promptly within 30 days, beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware, in accordance with Regulation 92 of the Public Contracts Regulations 2015. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

Eligibility requirements: A supplier may be disqualified who has not met the mandatory and discretionary grounds for exclusion detailed in the tender documents.

Award value: 400000