Public procurement notice: Contract Notice
Published: 2019-03-29
Buyer: YPO
Country: UK
Contract type: Services
Procedure: Open procedure
CPV classification: 48100000 | 48218000 | 48510000 | 72212100: Industry specific software programming services
Estimated value: 20000000 GBP
Submission deadline: 2019-05-01
Award criteria: The most economic tender

Technical requirements: YPO are looking for providers to be appointed onto a Framework Agreement for the provision of a mobile phone subscription service for transport providers and a free downloadable application for parents. The application is aimed at integrating collection and delivery points, routes, times forecast, intelligent notifications, near field communication (NFC) stickers, mobile devices/tablets and finger print recognition hardware and all information to help provide parents with the necessary safeguarding information required whilst their children are on school transport. This will also include a requirement to cover all forms of transportation of schools for children and young people with special educational needs and disabilities. This offering is designed to complement the already existing Local Authority arrangements with Transport Providers.
YPO are requiring a strategic partnership with a single source provider offering a software service which will connect all relevant stakeholders (i.e. parents and transport providers) pertinent to the safeguarding of pupils/vulnerable persons via a portal or application system. The integrated solution will allow for the exchange of secure information between the school and parents. All information encompassing notice of absence, route changes, traffic delays and more, must be performed via a single interconnected platform.
The application must be designed to optimise security and to help enhance the level of control that the stakeholders have over all users. The software must notify all stakeholders and guardians of the persons status throughout a designated commute from the moment they board the mode of transportation to the moment they leave. The software must cover all information to help provide parents with the necessary safeguarding information required whilst their children are on school transport. This will also include a requirement to cover all forms of transportation of schools for children and young people with special educational needs and disabilities.
The Framework Agreement will cover the period from 3.6.2019 to the 2.6.2021 with 2 options to extend for an additional 12 months up to a maximum of 4 years, with the final expiry being on the 2.6.2023.
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under “Procurement Documents” in “Communication” section in this notice.
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Eligibility requirements: Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under “Procurement Documents” in “Communication” section in this notice.

Award value: 20000000