Public procurement notice: Contract Award Notice
Published: 2018-01-05
Buyer: Danish Embassy in Ghana
Country: GH
Contract type: Supplies
Procedure: Open procedure
CPV classification: 34100000 | 34113000: Four-wheel-drive vehicles | 34113200 | 34113300 | 34115200
Estimated value: 4775500 DKK
Award criteria: Lowest price

Technical requirements: The procurement is part of a Danida-funded development program in Ghana. The objective of the assignment is to procure 21 specified vehicles for implementation of the Danish Tax and Development programme in Ghana, including 10 pickups with 4-wheel drive and dual cab (4 door), 5 pickups with four-wheel drive and dual cab (4 door) for Canine Unit, and 6 saloon cars (4 door). See II.2.4).
1) 10 pickups with 4-wheel drive and dual cab (4 doors): The vehicles offered should be based on the manufacturer’s current standard production model. They should be suitable for continuous and strenuous operations in general “On and Off” road tropical conditions, in all areas of Ghana. They should be of sturdy construction and good quality. See Annex 1 in the tender dossier for further requirements;
2) 5 pickups with 4-wheel drive and dual cab (4 doors) for canine unit: the vehicles offered should be based on the manufacture’s current standard production model. They should be suitable for continuous and strenuous operations in general “On and Off” road tropical conditions, in all areas of Ghana. They should be of sturdy construction and good quality. Each Vehicle will be used to transport 2 working dogs in the rear cargo compartment. See Annex 2 in the tender dossier for further requirements.
3) 6 saloon cars (4 doors): The vehicles offered should be based on the manufacturer’s current standard production model, which conforms as near as possible to the following specifications. Vehicles should be suitable for continuous and strenuous operations in tropical condition and for use in all areas of Ghana. See Annex 3 in the tender dossier for further requirements.
The vehicles must be delivered DAT Tema Port, Ghana Incoterms® 2010. The exact terminal in the port will be specified later by the Danish Embassy in Ghana.
Any legal entity may only submit one Tender. The tender and the ESPD shall be submitted electronically using the web-based tendering system provided by Kammeradvokaten following the instructions in the tender document. Tenders cannot be submitted using any other means. The tendering system can be accessed using the link set out in section I.3. If not already registered in the system access to the tender documents can be obtained by registering using the link “Online registration”. The ESPD is completed via: https://ec.europa.eu/growth/tools-databases/espd/filter?lang=da where the tenderer is to upload the XML file, complete it and then save it locally. It is the responsibility of the tenderer to keep informed of questions and answers and any addenda and/or clarification published in the system in respect of this tender. In case of technical problems with the system the Tenderer can contact technical support either per e-mail: dksupport@eu-supply.com or per telephone on (+45) 70 20 80 14.
The Embassy shall exclude a tenderer from participation in the procurement procedure where it has established that the tenderer is covered by the exclusion grounds listed in the Danish Public Procurement Act, (Udbudsloven) §135 and §136 (EU Directive 2014/24/EU, article 57(1)-(3), and article 57 (4)(e),(f) and (h).) (i.e. Grounds relating to criminal convictions, grounds relating to the payment of taxes or social security contributions, grounds relating to conflicts of interests or distortion of competition from the prior involvement of the economic operators in the preparation of the procurement procedure, if this cannot be remedied by other, less intrusive measures, guilty of serious misrepresentation of information).
The Embassy will exclude a Tenderer from the procurement procedure if the Tenderer is in a situation covered by the Danish Public Procurement Act §137, stk. 1, nº. 2. (EU Directive 2014/24/EU, article 57 (4) (b).) (i.e. Grounds relating to insolvency). Before award of contract, the Embassy will require that the tenderer to whom it intends to award the contract presents documentation for the claims given in the ESPD proving the absence of grounds for exclusion, as stipulated in the Danish Public Procurement Act §135, stk. 1 and 3, and §137 stk. 1, nº. 2. (EU Directive 2014/24/EU, article 57 (1), article 57 (2), and article 57 (4)(b)) (i.e. Grounds relating to criminal convictions, the payment of taxes or social security contributions and grounds relating to insolvency).
For Danish tenderers documentation can be in the form of a “serviceattest”. Entities from other EU member states may identify the relevant certificate(s) using the online platform e-Certis to the extent this has been updated. Where the country in question does not issue such documents or certificates, or where these do not cover all the cases specified, they may be replaced by a declaration on oath or, in countries where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established.
The Embassy reserves the right – but is not obliged – to use the remedies provided for in the Danish Public Procurement Act, §159, stk. 5, if applications or tenders do not fulfil the formalities of the tender documents. (EU Directive 2014/24/EU, article 56 (3)).
Rationale for not splitting the contract up into lots (cf. Danish Public Procurement Act §49, stk. 2): This contract has not been split into lots due to market and economic considerations. The size and character of the services to be provided makes it unsuitable for distributing over several lots.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published;


Winner: Unit Export Limited
Award value: 4775500
Number of bids: 6