Public procurement notice: Contract Notice
Published: 2017-12-02
Buyer: Newark and Sherwood Homes Ltd
Country: UK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 48311000 | 48311100 | 72512000: Document management services | 79131000
Estimated value: 200000 GBP
Submission deadline: 2018-01-02
Award criteria: The most economic tender

Technical requirements: Newark and Sherwood Homes are seeking to procure a Document Management System to support business operations.
It is envisaged that Newark and Sherwood Homes will award to a sole Contractor, responsible for the solution provision and ongoing technical support.
The Contract is due to commence in February 2018 for a period of 5 years with an option to extend for a further period of 2 years, contract term subject to satisfactory performance and mutual agreement.
The Company requires a Document Management System to operate on our existing Wintel server network which is provided and supported by Newark and Sherwood District Council. Their service to us includes providing ICT equipment, service and support for multiple sites and to our agile workforce, management of our servers and access to the internet via their firewall. We currently have approximately 140 users with 0.75 TB of data. We are not intending to migrate all data to the new system, relevant current documents will be transferred in an appropriate manner. Our initial storage capacity usage is likely to be as low as 0.25 TB and will expand as new data is created.
We are looking for a solution that will provide a suitable document storage area that will support enhanced capabilities from the existing Windows Server interface.
The Company will require assurance that the system can be tailored so it is bespoke to the Company's requirements and will ensure that all legal and Data protection requirements are fulfilled. Assurance will be required that the product will be supported for the duration of the contract with any software version upgrades to be included in the ITT pricing schedule.
The chosen supplier will be expected to deliver consultancy and support on appropriate configuration, best practice for delivering project aims, training and ongoing support to the Company implementation team/system leads as well as training and ongoing support to NSDC for system implementation and upgrades.
It is expected that the chosen supplier will have suitable proposed schedules for patch implementation and SLA's for technical support, supported by appropriate methods of logging issues such as email and telephone.
Newark and Sherwood Homes is a public limited company and has high integrity and data protection/security requirements. A key part of this process will be to ensure relevant controls, security and ethical standards are achieved. Solutions should support DPA and new GDPR data holding requirements.
The Contract is due to commence in February 2018 for a period of 5 years with an option to extend for a further period of 2 years, contract term subject to satisfactory performance and mutual agreement.
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R3275296RU
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The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland), any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court order the setting aside of the Award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where award procedures have not been followed correctly may in certain circumstances declare the Contract to be ineffective.


Award value: 200000