Public procurement notice: Contract Notice
Published: 2016-11-30
Buyer: Drammen Kommune [Drammen municipality]
Country: NO
Region: Buskerud
Contract type: Supplies
Procedure: Restricted procedure
CPV classification: 32570000 | 33195000 | 35100000: Emergency and security equipment | 35121100 | 35125100: Sensors
Submission deadline: 2017-01-05
Award criteria: The most economic tender

Technical requirements: Drammen municipality, c/o Health, Social Care and Welfare, invites tenderers to a competition for the procurement of a new patient signalling system for use in institutions, welfare housing/communal housing. We would like to procure a modern and future-orientated patient signalling system, which can integrate new technology and new functionality when this is developed. All the offered systems are required to be based on open standards and protocols that ensure open interface between different products and systems, and which enable independent future further development and a possible change of supplier. The system shall be hygenic, easy to keep clean, robust and tolerate rough use. The mobile units for patients and employees shall be user friendly and easy to carry around.
The patient signalling system shall be tested and have been in operation in other municipalities/institutions for at least 1 year.
The contract will start immediately after it has been signed and the patient signalling systems shall be delivered in 2017.
Increased life expectancy with an altered age composition is one of the greatest welfare challenges that we face. The number of persons with various dementia illnesses/cognitive failure will increase in the future and is expected to be doubled in the coming 35 years. Currently 98 % of patients in BSS have dementia/cognitive failure and in addition we know that at least half of all persons with dementia/cognitive failure live at home.
Dementia is a disease that damages the brain and symptoms and the clinical picture varies according to what part of the brain is damaged. Damage from dementia leads to, amongst other things, reduced memory, reduced time orientation, reduced place orientation, a lack of language understanding, failure to act, reduced language function, a lack of inhibitions, increased tendency to fall, apathy, change in behaviour, hallucinations and delusions. Employees in institutions and communal housing must deal with patients with these symptoms daily. They will meet patients who do not know where they are due to reduced memory, patients who continually want to go home to their parents, due to reduced time orientation, patients who see and experience things due to hallucinations, patients who react with anger or inadequate reactions due to language problems or delusions, patients who go into other patients' rooms due to reduced place orientation and patients who have problems with dealing with ordinary alarm systems due to their cognitive failure. When the municipality procures a new PVS, innovative thinking is wanted, so that the municipalities get systems for signalling and localisation technology, with different forms of sensors, for use in BSS and communal housing.
The municipality uses Tietos electronic patient journal Gerica as its trade programme within nursing and welfare. LifeCare mobile care is also used for future deliveries to home care services, which is a mobile documentation tool connected to Gerica. The PVS shall be integrated with Gerica.
Fjell residential and service centre has 2 departments with a total of 51 patient rooms with room for 52 patients (1 room cab be used as a double room). The nursing home has 50 long term places and one short term place. There are plans to develop one patient room this year, which shall be used as a short term place. The departments are divided up into three and three residential units with 8 to 9 residents in each. The nursing home could be developed with approx. 25 residential units in 3 to 4 years.
Fjell BSS' buildings consist of wooden constructions. Fjell has an old patient signalling system that has many errors. It is not possible to get new parts and it is now no longer possible to procure new telephones that are compatible with the system. The signal strength is bad in several parts of the building and reinforcers cannot be put in place as they do not exist for the system. Fjell BSS also has a ‘double’ switchboard, one internal and one external, in which you have to make external calls in order to make internal calls to the departments to hand over calls. The telephone system was set up like this in a period when Fjell BSS was privately run.
Strømsø residential and service centre currently has 3 departments in use and one department that is empty, there are currently 39 places, but with the closed department, there are 45 patient rooms, with room for 46 patients.
There are currently 39 long term places, the idea is to open up the department and possibly expand with an extra 4 rooms. A decision will be made on this in autumn 2016. The distribution between the departments is as follows: 3rd floor 10 places, 2nd floor 10 places, 1st floor 19 places, will possibly be expanded with 4 places, ground floor 6 places, but this is currently closed.
Strømsø BSS has an alarm system from 2008. It is very difficult to get parts for this system and it is also difficult to get someone to repair it. The nursing home has floor sensors from 1994, which are now stopping to work, department by department. This is very critical as one department is empty at night and we have to have an overview if anyone goes out at night.
Schwartzgt. communal housing was opened in 2013 and has a wireless signalling system, but this does not function optimally. The infrastructure is not optimal and it has not been fully developed.
The three institutions need a PVS which, in addition to signalling from patients, can also be connected to, amongst other things, fire alarms and other alarms, such as fall and epilepsy alarms, alarms for risky situations as well as a system that can provide cognitive support for patients.
The PVS shall contribute to providing security in every day life for both patients, employees and relatives. It shall cover a need for signalling that is adapted to each patient's function level and cover the personnel's need for signalling in a 24 hour service.
Tenders shall be submitted for three (3) complete PVSs. A complete PVS includes all installation, implementation, testing, documentation, training, operation, control and administration of the patient signalling system, which shall see to the active patient signalling, this is:

Eligibility requirements: Certificate for tax and VAT. Requirement: Tenderer must comply with tax laws and regulations. The tenderer is required to submit a certificate for tax and VAT. The certificate shall not be older than six months, from the tender deadline. Documentation for this must be submitted with the tender in the form of a certificate for paid tax and VAT issued by either the Tax Collector or Tax Office. Credit rating. Requirement: Tenderers are required to have financial solidity with a minimum credit score of AA in accordance with an assessment made by the credit information agency Bisnode CreditPro AS. Companies that cannot be credit rated shall document accounting figures that show good credit worthiness and sufficient financial ability to fulfil the contract. Documentation: proof that the stated requirements are met: The Contracting Authority obtains credit reports through the web-based credit information system Bisnode CreditPro. The report contains, amongst other things, the auditor's report, negative payment remarks, accounts and rating history, and it shall be based on the last known accounting figures. If the tenderer cannot be credit rated, approved accounting figures from the last two years shall be enclosed with the tender. The tenderer shall be a legally established company. Requirement: Documentation thereof must be submitted the tender in the form of a Company Registration Certificate not older than six months from the deadline for receipt of tenders. Foreign companies can instead enclose an equivalent certificate as legislated by the country where the tenderer is registered as a company. The company shall have good implementation ability: Tenderers shall give a brief and general description of which resources the applicant has at their disposal in the requested services, software and equipment. We are not requesting CVs in this qualification round. Applicants shall have good experience from deliveries that include the requested services, equipment and software in an equivalent scope as that requested in this procurement. References shall be given from three projects. At least one of the reference projects shall have been in normal operation for at least one year and it must mainly contain the same system that is being offered to the contracting authority. The requirement for good experience and reference installations shall be documented by filling in: Annex 1. Attached reference overview. Annex 2. Certified reference form for project implementation. Annex 3. Certified reference form for operation and maintenance. The same three reference projects shall be used in all the annexes.
Credit rating. Requirement: Tenderers are required to have financial solidity with a minimum credit score of AA in accordance with an assessment made by the credit information agency Bisnode CreditPro AS. Companies that cannot be credit rated shall document accounting figures that show good credit worthiness and sufficient financial ability to fulfil the contract. Documentation: proof that the stated requirements are met: The Contracting Authority obtains credit reports through the web-based credit information system Bisnode CreditPro. The report contains, amongst other things, the auditor's report, negative payment remarks, accounts and rating history, and it shall be based on the last known accounting figures. If the tenderer cannot be credit rated, approved accounting figures from the last two years shall be enclosed with the tender. The tenderer shall be a legally established company. Requirement: Documentation thereof must be submitted the tender in the form of a Company Registration Certificate not older than six months from the deadline for receipt of tenders. Foreign companies can instead enclose an equivalent certificate as legislated by the country where the tenderer is registered as a company.
The company shall have good implementation ability: Tenderers shall give a brief and general description of which resources the applicant has at their disposal in the requested services, software and equipment. We are not requesting CVs in this qualification round. Applicants shall have good experience from deliveries that include the requested services, equipment and software in an equivalent scope as that requested in this procurement. References shall be given from three projects. At least one of the reference projects shall have been in normal operation for at least one year and it must mainly contain the same system that is being offered to the contracting authority. The requirement for good experience and reference installations shall be documented by filling in: Annex 1. Attached reference overview. Annex 2. Certified reference form for project implementation. Annex 3. Certified reference form for operation and maintenance. The same three reference projects shall be used in all the annexes.