Public procurement notice: Contract Notice
Published: 2021-08-13
Buyer: Horse Racing Ireland (HRI)
Country: IE
Contract type: Services
Procedure: Restricted procedure
CPV classification: 50324100 | 72000000 | 72212333 | 72212440 | 72212441
Estimated value: 800000 EUR
Submission deadline: 2021-09-10
Award criteria: The most economic tender

Technical requirements: The Contracting Authority is publishing a request for tenders to companies that can supply, install, integrate, customise, maintain, upgrade and support a Finance Management System (FMS) and associated processes.
The Contracting Authority intends to conclude a “Contract with Options” with the successful tenderer emergingfrom this competitive process. By this it is meant that the Contracting Authority intends to enter into a contractto purchase a defined quantity of specific services (“core services”) from the successful tenderer but reservesthe right to purchase, as the need arises, additional services (“options”) at any point during the lifetime of thecontract. The specification of requirements contained in the invitation to tender document issued to successfulcandidates will clearly differentiate core services from options.
A grouping, if successful, may be required to contract as a single entity having joint and several liability butsubject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portionof the contract, it may be a condition of award of contract that both the service provider and any proposedsubcontractor to enter simultaneously into a collateral warranty with the Contracting Authority for the relevantportion of the contract.
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to beincluded on the mailing list for clarifications. All information relating to attachments, including clarifications andchanges, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for informationrelayed (or not relayed) via third parties;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers;
5) It will be a condition of establishment that candidates and all sub-contractors are fully tax compliant as part oftheir application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion ofthis competitive process, the Contracting Authority reserves the right to invite the next highest scoring tendererto join the contract as appropriate. This shall be without prejudice to the right of the Contracting Authority tocancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or thecontract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard,make,source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. Inall such cases, it should be understood that such indications are to be treated strictly and solely for referencepurposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engagein a clarification process in respect of tender submissions with missing or incomplete information.Therefore,tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk ofelimination from the competition.
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures areavailable in the High Court to a person who has or has had an interest in obtaining the contract (including thereviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by aninfringement of the law in relation to the reviewable public contract.

Eligibility requirements: A grouping, if successful, may be required to contract as a single entity having joint and several liability butsubject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portionof the contract, it may be a condition of award of contract that both the service provider and any proposedsubcontractor to enter simultaneously into a collateral warranty with the Contracting Authority for the relevantportion of the contract.

Award value: 800000