Public procurement notice: Contract Notice
Published: 2016-04-23
Buyer: Ministry of Defence
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 72224000: Project management consultancy services | 79400000 | 79410000 | 79411000 | 79411100
Estimated value: 3000000 GBP
Submission deadline: 2016-05-20
Award criteria: The most economic tender

Technical requirements: The Ministry of Defence (MoD) (referred to hereafter as the ‘Authority’) is seeking to establish a contract with a single Supplier for the provision of specialist support to the Defence Support Network (Transformation) Programme (DSN(T)) Concept Phase.
If the Concept Phase is successful, it will be followed by a 3 — 5 year Delivery Phase. The Delivery Phase is not within the scope of this Contract, and the Authority will undertake a separate procurement to source support for the Delivery Phase following the completion of the Concept Phase.
The Defence Support Network (DSN) is the support framework from which the UK Armed Forces are deployed, sustained, and recovered. The DSN(T) is an ambitious programme that will transform the DSN through the delivery of end-to-end support chain coherence, greater efficiency and effectiveness, and closer integration of support chains into a single support network, both nationally and globally. The DSN(T) will accelerate the delivery of improved information services, stronger governance, and innovation.
The Supplier shall provide specialist support to the DSN(T) Concept Phase, and deliver the following components of the DSN(T) Concept Phase: Establish and resource the programme management office; develop a DSN support chain strategy, a DSN baseline cost model, and the DSN(T) business case; develop the DSN operating model; and design the DSN(T) Delivery Phase.
— Establishing the programme management office, including the following aspects of the DSN(T): Governance; reporting framework; risk management framework; and change control mechanisms. Create an integrated, pan-Top Level Budget (TLB) programme of work.
— Identifying a range of measures to deliver at least 5 000 000 GBP of in-year (2016/17) DSN savings to the Authority over the duration of this Contract.
— To undertake and deliver a full, end-to-end support chain diagnostic across the entire DSN and use the outputs of the end-to-end diagnostic to: Determine and set out evidence to support the case for transformational change of the DSN and identify activities across the DSN that are non-beneficial and require intervention through the DSN(T).
— To develop proposals, that shall include rough order of magnitude costs and savings profiles, for innovative and wide-ranging improvement opportunities which the DSN(T) can implement across the DSN.
— To establish a baseline cost model for the Authority's end-to-end support chain, obtain full endorsement and sign-off of the baseline cost model from all of the DSN TLBs, and design and establish the processes, controls and documentation required to maintain and update the baseline cost model. Design, establish and implement a single DSN(T) benefits management framework.
— To determine and specify the key requirements for a Defence Support Network Information Services DSN(IS) improvement programme and create the high level design for the new DSN(IS).
— To develop and produce detailed, costed options for the realisation of significant wider efficiencies through the DSN(T) Delivery Phase.
— To develop the DSN operating model. Develop and produce the business case for the DSN(T) to enable the Authority to proceed to the Delivery Phase from April 2017.
— To develop the high level design of the DSN(T) Delivery Phase, including costed options for the resourcing, structure and governance of the DSN(T) Delivery Phase and create a detailed implementation plan.
— To deliver a complete and full handover to the Authority and its staff of all documentation, materials, or any other items, relating to the Services that are required to ensure that the Authority is able to proceed without any further reliance on the Supplier.
This procurement is being managed and facilitated by Crown Commercial Service (CCS) (hereafter referred to as the ‘Agent’). During the procurement process, the Agent shall act on behalf of the Authority.

Eligibility requirements: Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via the Agent's e-Sourcing Suite. To participate in this procurement, Potential Providers must first be registered on the e-Sourcing Suite. If you have not yet registered on the e-Sourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier Once you have registered on the e-Sourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact the Crown Commercial Service support desk email: eenablement@crowncommercial.gov.uk A full copy of the ITT documentation for this procurement will be available, with unrestricted and full access, via the Agent's website from the date of the publication of this contract notice: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline Responses must be published by the date in IV.3.4. Please note that the time will be 15:00 BST. Potential Providers will be assessed in accordance with the ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 The Agent may take into account any of the following information: a) a copy of your audited accounts for the most recent 2 years, and/or b) a statement of your turnover profit and loss account and cash flow for the most recent year of trading; c) a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or d) an alternative means of demonstrating financial status. Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 The Agent may take the following information into account in its assessment: (a) One contract example, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. The contract should have been performed during the past three years; (b) One contract example that demonstrates knowledge and experience of the Authority and its support chain. The contract should have been performed during the past three years; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and cyber-security; (d) Where the Potential Provider intends to rely on sub-contractors to deliver the requirements of the Contract, the Potential Provider shall describe the role that each sub-contractor shall perform and shall provide an indication of the proportion of the contractual obligations which shall be sub-contracted to each sub-contractor.
Potential Providers will be assessed in accordance with the ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 The Agent may take into account any of the following information: a) a copy of your audited accounts for the most recent 2 years, and/or b) a statement of your turnover profit and loss account and cash flow for the most recent year of trading; c) a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or d) an alternative means of demonstrating financial status.
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 The Agent may take the following information into account in its assessment: (a) One contract example, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. The contract should have been performed during the past three years; (b) One contract example that demonstrates knowledge and experience of the Authority and its support chain. The contract should have been performed during the past three years; (c) A description of the technical facilities and measures used by the Potential Provider for ensuring quality and cyber-security; (d) Where the Potential Provider intends to rely on sub-contractors to deliver the requirements of the Contract, the Potential Provider shall describe the role that each sub-contractor shall perform and shall provide an indication of the proportion of the contractual obligations which shall be sub-contracted to each sub-contractor.