Public procurement notice: Contract Notice
Published: 2016-01-15
Buyer: The Minster for the Cabinet Office acting through Crown Commercial
Country: UK
Region: UNITED KINGDOM
Contract type: Services
Procedure: Open procedure
CPV classification: 39515000 | 39518000 | 39518100 | 39518200 | 50830000
Estimated value: 40000000 GBP
Submission deadline: 2016-02-10
Award criteria: Quality, Price

Technical requirements: Quality
Price
Crown Commercial Services as the Authority is putting in place a Pan Government collaborative Framework Agreement for use by UK public sector bodies identified at VI.3) (and any future successors to these organisations), which includes NHS bodies.
The above public sector Bodies have a need for the processing or re-usable CE marked Theatre Textiles, all Suppliers must comply with the specific accreditation's and performance criteria laid down in the European Standard EN13795; and the requirements of the European directive for the disinfection / decontamination of Medical Devices Directives 93/42/EEC (including the requirement to CE mark).
This Framework Agreement is for the processing (collection, wash, finish and return) of re—-useable CE marked barrier theatre textiles (gowns, gown replacements and drapes).
The processing (wash and finish ) and transportation (collection and return) of re-usable CE marked barrier theatre textiles (gowns, gown replacements and drapes) which are:
The duration of the Framework Agreement referenced in section II.I.4) is for the placing of orders, and the Framework Agreement will be awarded for an initial term of 2 years with the option to extend for a further 2, 12 month periods i.e. 2 years.
Electronic ordering and/or electronic invoicing and/or electronic payment may be used during the period of the framework agreement and throughout the lifespan of any Call Off Contracts.
Crown Commercial Service, as the Authority intends to put in place a Framework Agreement for the processing (collection, wash, finish and return) of re—-useable CE marked barrier theatre textiles (gowns, gown replacements and drapes).
There will be no electronic auction at Framework level, however the Authority reserves the right for an electronic auction to be held by Contracting Authorities during further competition prior to an award of a contract.
There will be no direct award available under this Framework Agreement due to specific Contracting Authority related volumes and service requirements which may include a number of optional related services which need to be determined at a local level. All Call Off Contracts made under this Framework Agreement will be subject to a further competition process.
The processing of re—-useable CE marked barrier theatre textiles services are subject to additional industry regulations including the ‘Health and Social Care Act 2008: Code of Practice on the prevention and control of infections and related guidance’. Potential Providers should ensure they are familiar with the detail and scope of these regulations and that they are are able to demonstrate compliance.
This Procurement is being tendered as a Framework Agreement with a single lot as to deliver maximum overall benefits in terms of efficiencies and economies of scale.
Description of these options: The Framework Agreement will be awarded for an initial term of 24 months, with an option to extend the duration for any period or periods up to a maximum of 2 years in total from the expiry of the Initial Framework Period for a maximum of 2 consecutive further terms, each of these terms being up to a maximum of 12 months duration. Any extension will be exercised at the sole discretion of the Authority.
Potential Providers will be advised if this is necessary during the procurement. Parent Company and/or other guarantees of performance and financial liability may be required by the Authority if considered appropriate.

Eligibility requirements: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contract Regulations 2015, as amended (implementing Title II, Chapter III, Section 3, Sub section i of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’) This procurement will be managed electronically via the Authority's e-Sourcing Suite. To participate in this Procurement, Potential Providers must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https:// gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing expressionofinterest@crowncommercial.gov.uk Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the Potential Provider; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the Potential Provider to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk email: eenablement@crowncommercial.gov.uk Responses must be published by the date in IV.3.4). Potential Providers will be assessed on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Authority may take into account any of the following information: — a copy of your audited accounts for the most recent 2 years and/or if audited accounts are not available then 1 or more of the following in respect of your organisation or proposed Framework Guarantor: — a statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; — a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or — an alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT which can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1). The Contracting Authority may take into account the following information: a list of the principal deliveries effected or the main services provided over at the most the past 3 years, with the sums, dates and recipients, whether public or private, involved.
Potential Providers will be assessed on the basis of information provided in response to an ITT. The ITT can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1) The Authority may take into account any of the following information: — a copy of your audited accounts for the most recent 2 years and/or if audited accounts are not available then 1 or more of the following in respect of your organisation or proposed Framework Guarantor: — a statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; — a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position; and/or — an alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an ITT which can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1). The Contracting Authority may take into account the following information: a list of the principal deliveries effected or the main services provided over at the most the past 3 years, with the sums, dates and recipients, whether public or private, involved.