Public procurement notice: Contract Award Notice
Published: 2019-09-11
Buyer: VisitDenmark
Country: DK
Contract type: Services
Procedure: Restricted procedure
CPV classification: 55520000 | 79713000: Guard services | 79950000 | 79952000 | 79952100
Estimated value: 80658960 JPY

Technical requirements: Servizzi ta' l-organizzazzjoni ta' fieri ta' l-esibizzjonijiet, u ta' l-organizzazzjoni tal-kongressi
Denmark has been granted permission to use Tokyo's Hibiya Park as a platform for a major Danish export initiative during the Olympic Games 2020. A spectacular Danish pavillion will be erected with the aim of presenting the best Denmark has to offer, reaching out to the world press, the many visitors to the Olympic Games and Danish B2B contacts.
VisitDenmark is searching for a full-service event partner with a speciality in planning, management and implementation of B2C and B2B events. The task is to align, plan, liaison and manage the Danish Tokyo venue in collaboration with VisitDenmark during the Olympic Games in Tokyo 2020 and to assist with the practicalities of the promotional activities in Tokyo, including catering, security, fire safety and first aid, lightning, sound and water supply, waste management, liaison with authorities, etc.
Interested parties must submit an expression of interest to the website stated in section 1.3). The expression of interest must be of maximum one A4 page.
2) Short description of your company and a description of how your company covers the scope of work described below.
— One continuous and permanent project manager that has the overall project responsibility and is VisitDenmark's primary contact at the agency,
— Design and overview of project deliverables including step by step timelines, actions required and resources necessary,
— Provide VisitDenmark total transparency in relation to all costs, including copy of all invoices from sub-contractors,
VisitDenmark will assume no contractual relationship with subcontractors and the event agency will maintain full responsibility of ensuring that the tasks assigned to subcontractors are executed on time and to the agreed quality.
The event agency is responsible for identification and sourcing, contracting and management of relationships with a number of suppliers required to deliver the project.
— Managing of all required regulations – e.g. making sure that we are compliant with all applicable regulations (e.g. waste management, tech systems etc.),
The submitted expression of interest must be received before the 25.4.2019, 5:00 PM Tokyo time / 10:00 AM CET.
If there are more interested parties than three (3), the contracting authority will select the three companies who fulfill the requirements, cf. section III.1.4) and scope of Work, cf. above, best according to the described in the expression of interest.
Any questions should be send via the system Ethics, cf. the website stated in section 1.3). Please be aware, that it is a Danish public holiday the 18 – 22.4.2019 - any received questions in this period will be answered the 23.4.2019.
When the selection has been made, VisitDenmark will send the result of the selection to all interested companies. The selected 3 will receive an invitation to participate in the tender process including a complete package of documents containing the RFP instructions and a contract which also will be available at the websites stated in section I.1) and I.3).


Winner: Sakura International Inc
Award value: 80658960
Number of bids: 3