Public procurement notice: Prior Information Notice Without Call For Competition
Published: 2016-01-16
Buyer: The Minister for the Cabinet Office acting through Crown Commercial Service
Country: UK
Region: UNITED KINGDOM
Contract type: Services
CPV classification: 48311100 | 48613000 | 63121000 | 63121100 | 64216200
Estimated value: 45000000 GBP

Technical requirements: CCS is planning a procurement on behalf of DWP to establish a contract with a single supplier for the provision of a secure Records Management Service for an initial period of four (4) years with the option to extend for up to a further one (1) year period.
This Records Management procurement will be for the provision of services relating to the management of DWP's hard copy records and does not include any electronic records, with the exception of the provision of services relating to the scanning of hard copy records.
The service is expected to include but not be limited to accepting deliveries of records from DWP's business areas, preparing records for storage (including barcoding, indexing and linking of records), moving records into storage, retrieving files from storage, preparing records for return to business areas, bulk projects and destroying and archiving records.
Provide advance notice that the procurement will be managed and facilitated by Crown Commercial Service (CCS) (referred to as the Agent).
The current intention is to award a single contract however we reserve the right to separate the requirement into lots.
In advance of the OJEU notice suppliers can ready themselves by getting a DUNS number and registering on the e-Sourcing suite if they haven't already. Once the OJEU notice is out Suppliers can express their interest.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:
Note that, by registering for the eSourcing Suite in this way, you will then be in a position to express an interest in any future procurements run by Crown Commercial Service.
Following tender launch, a registered user can request access to the tender documentation. This is done by emailing: ExpressionOfInterest@crowncommercial.gov.uk
Your email must clearly state: the name and reference for the project; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the tender documentation online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.
Please note that you should register onto the e-Sourcing Suite now, ahead of the anticipated tender going live (which is expected to launch around February 2016).
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact the Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk
On 2.4.2014 the Government introduced its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC: