Question: How does the Supplier invoices section work?

Answer: With the  Supplier Invoices  section, you can manage your supplier invoices conveniently from a single tab, the  Inbox : Collect your invoices Attach your receipts and paid invoices to the transactions  (Learn more) . Easily prioritize overdue invoices, review details, and make payments in just a few clicks. Once an invoice is matched or its payment is created, Qonto removes it from your Inbox, leaving only the invoices that require your attention!   This feature is accessible from the  mobile and web app  to: Account holders and admins of Smart and higher plans. Managers with Whole Company scope and the  Upload and set up supplier invoices  permission. They can also make direct payments to suppliers (within transfer limits) if they have the  Make and approve transfers  permission. Accountants with view-only mode.   💡 Note: The  Supplier Invoices  section is not for processing  customer invoices .     How does it work? To access to the Supplier invoices section: Go to the  Invoices  section : From the web app, select the  Invoices  icon on the navigation menu From the mobile app, click  Plus  in the lower right corner Select the  Supplier invoice  section On the top of your screen, you can get insights on the total amount of: Invoices in your inbox Invoices in pending Invoices for which there is a scheduled payment Invoices paid in the last 30 days.   Collect invoices: Collect all your invoices, either paid or unpaid, in your  Inbox : Using the  Upload invoices  button of your Supplier Invoices section, or directly  dragging and dropping  your documents at the center of the Imported tab, in the web app. From your email box, using  your forwarding email address . From  Google Drive  or  Dropbox . 💡 Note: Invoices and receipts added  manually  to transactions from your  History  will not appear in your Supplier invoices section.     Pay or match invoices: Already paid invoices: Qonto automatically matches receipts and paid invoices to the right transaction and moves the invoice from the  Imported  to the  Completed  tab of the Supplier Invoices section.  If we could not match the invoice to the relevant transaction, go to your Inbox and click on  "...”  then on  Mark as paid  to manually attach the invoice to the relevant transaction. You can also decide not to match the invoice with a transaction, if you don't wish to associate the invoice with any.   Unpaid invoices: For invoices in your  Imported  tab, click on [ ... ] to : Edit the payment details. Pay either with a classic  SEPA  transfer, a scheduled SEPA transfer, an  instant transfer , or a  SWIFT . Once the transfer is created, Qonto moves the invoice to  Completed  in the case of an instant transfer or in the  Processing  tab for the other type of transfers. For the latter, the invoice will be moved to  Completed  once the transfer is executed. Qonto automatically attaches the invoice to the corresponding transaction in your  Business Account > Transactions  section. You will also be able to download your  proof of transfer  once it has been executed.   Your  Supplier  i nvoices  area does not allow you to make  bulk transfers , to pay by card, or to set up your  SEPA direct debits .   Check out 👉  this article  to learn how Managers can use the Supplier invoices feature.     C ancel or reschedule payment: To cancel a scheduled transfer through the  Supplier Invoices  section: Check the  transfer status  to ensure it hasn't been executed yet. (Learn more about transfer execution dates  here ) . On the Web app, go to the  Business account  section on the navigation menu, then navigate to  Transactions  or  Transfers . From the mobile app, go to the  History  or  Transfers  section. Select the transfer you want, and click  Cancel transfer  at the bottom left. If you initiated the transfer from the  Supplier Invoices  section and it's been  cancelled ,  declined , or  returned , the invoice will return to your  Inbox .     D elete an invoice: To delete an invoice, click the three dots " ... " on the invoice or select the invoice and click the trash can icon 🗑️ in the top right corner.   Avoiding Duplicates: To prevent paying the same supplier invoice twice, a notification will appear during the import of your invoice if our system suspects a duplicate.   In this case, you can click on  Review Invoices  on the notification. A screen will then display the imported invoice along with potential duplicates. You can then decide whether you want to keep or delete it.