ThomasCdnns/qonto-open-qa huggingface dataset:
Question: What do the fields of the 'full Export (CSV format)' mean?

Answer: Your extended CSV is pretty extensive. Here are the fields you'll find inside, and how they can be useful to you at the time of export. Field name What data does this field contain? Status The status of your transaction. It can include the values  processing  or  settled . Transaction ID The  unique reference  of your transaction.  Operation date (UTC) The  date and time at which the payment took place , according to the UTC timezone. Operation date (local) The  date and time at which the payment took place , according to your  user's timezone , defined in your settings. Settlement date (UTC) The date at which the transaction impacted your account's settled balance, according to the UTC timezone. This field is empty for  processing  transactions. Settlement date (local) The date at which the transaction impacted your account's settled balance, according to your user's timezone, defined in your settings. This field is empty for  processing  transactions. Counterparty name The name of the counterpart. For a card payment, it is the merchant's name. Payment method The payment method used to perform the transaction. It can be a  card ,  transfer ,  subscription_fees ,  direct_debit  or  check.  Initiator The initiator of the transaction. That's the cardholder of the card used for the payment, or the person who initiated or requested the transfer. This is empty for incoming transfers and direct debits.  Category The  category  assigned to the transaction.  Reference The  reference  of an outgoing or incoming transfer. This field is empty for other transaction methods. Note The  internal note  attached to the transaction. Total amount (incl. VAT) The  amount of the transaction.  Currency The  currency  of the amount. Qonto only offers EUR payment accounts, so this value is always EUR. Total amount (incl. VAT) (local) The amount of the transaction in the original currency the payment was made. For a payment in EUR the value is the same as  amount . Currency (local) The  original currency  in which the payment was made. (e.g: USD) Total VAT amount The  amount of VAT , in EUR Attachment The  names of the files  attached to the transaction, so you can easily find them in your attachments export. Custom_label_1 The name of this field varies depending on the custom label you defined. It is empty unless you specified a label on that transaction. Custom_label_2 Same thing as custom_label_1 Custom_label_3 Same thing as custom_label_2
Question: How to manually upload a receipt or an invoice on a Qonto transaction?

Answer: With Qonto, you can provide supporting documents for your accounting by  manually attaching invoices and receipts  to your transactions, directly from your  Transactions  section of your Qonto apps.   💡 If you want to import several invoices at the same time or import an outstanding supplier invoice, you can also use the  Supplier Invoices  section of your Qonto app from your computer, forward your invoice(s)  to Qonto by email  or also connect your favorite cloud storage solution -  Google Drive  or  Dropbox .   Since December 2020, Qonto keeps and certifies your uploaded receipts with probative value. What does it mean? In detail, it means that your paper and digital receipts have exactly the same legal value. Take a look at  this article  to know more about it.   How does it work? Upload a receipt or an invoice directly from a transaction. 📲 From your  mobile app : Go to the  Transactions  section, Click on the transaction of your choice and have a look at the  Receipts  section on your right Upload your file in the small box under  Attachments / Receipts  and  voilà ! Or, you can upload your receipt/invoice directly from the home page by clicking on the shortcut  Scan receipt.  We will automatically attach it to the corresponding transaction.   ☝️ Good to know : if you have a Solo Smart or any superior plan, you can retrieve your uploaded receipts/invoices in the  Supplier invoices  section (not available for Solo Basic plan).   🖥️ From your  computer : Go to the  Business account > Transaction  section Click on the transaction of your choice and take a look at the  Receipts  section on your right Upload or drag your file in the small box under  Attachments / Receipts  and  voilà ! 💡 You can add up to 5 receipts per transaction. If you need to add more receipts, we advise you to merge your receipts into one unique document and add it to the transaction.   ☝️ Good to know: You are an Admin of your Qonto account? Keep in mind that you can ask your team members to upload a receipt by simply clicking on  Request receipts , on the transaction of your choice.   What can I do if a transaction doesn’t need a receipt nor invoice, or if I lost the receipt ?  Don't worry! To be sure this receipt won't be requested anymore, you can report it as not required or lost.  To do so, follow these few steps  from your computer  :  Go to the  Business account > Transactions Click on the transaction of your choice Go to the  Attachments/Receipts  section Click on the  icon “…”  displayed on the top right Click on  Attachment not required  or  Receipt lost 💡 Good to know: If several transactions do not require receipts or if the receipts are lost, simply select the relevant transactions and choose  Not required  or  Required but lost  in the  Attachments/Receipts  column.   How to delete a receipt or an invoice ? You've already attached a receipt to your transaction but want to delete it? It's easy! Just click on the icon at the right of your file, and confirm your choice by clicking on  Delete .
Question: How to review my transactions for accounting?

Answer: Whether you are independent or in a company, the transactions review process ensures that everything is correctly prepared for accounting. Several parameters need to be considered: Receipts are attached to correct transactions VAT amount is captured Right categories and labels are applied At Qonto, we ease your bookkeeping preparation so that you can concentrate on what matters for your business.     Step 1 - Filter your transactions Go to the  Transactions  section of your Business account. Filter more precisely by creating custom views, adding  multiple criteria , clicking on  Filters . You will be able to set up filters once and have access to it each time you connect to Qonto. ☝️ You can access several types of transactions using the "or" condition. All relevant transactions will be displayed at once! For example: Filter "transactions of more than 50euros" OR "the ones updated last week AND the ones from the marketing category".     Step 2 - Verify your transactions When you click on a transaction, a side panel appears. You have access to a full screen verification module by clicking on the receipt attached to the transaction.   You don't approve the transaction: If there's any other missing info (VAT, labels), you can add them or contact the person to add them. You approve the transaction: Click on  Mark as verified  at the end of the side panel. Your transaction is ready for accounting! ☝️ To save time, you can use the default view "To verify" and select multiple transactions at once, and  apply Mark as verified on the whole selection  (only available on the web app). Note that this new feature is available from the Smart plan and above.     How to access all the  mark as verified  transactions? In the  Transactions  section, filter:  Verification  and  is done . You'll get the full list of verified transactions. ​   💡  Filters  are accessible for all ! However,  bookkeeping functionalities  (Request attachment, Mark as verified) are only accessible from the Smart Plan.  You can upgrade to an advanced plan by going in the Settings to the Billing and invoices section   💡 Did you know you can give viewing access to your accountant directly? This will ease your interactions! 👉  How can I give access to my accountant?   💡 All team members, on  Essential ,  Business  and  Entreprise  plans, will be reminded to upload their receipts in case they have  transactions without receipts .
Question: How do you manage your receipts over time in your Qonto account?

Answer: With Qonto, you have the ability to attach a receipt to each of your transactions, directly from your web or mobile app.   As of December 2020,  receipts deposited on your Qonto app are stored and certified as evidence  from the Smart plan. What does this mean? Quite simply, your paper receipts and digitalized receipts have the exact same legal value. You are therefore free of paper receipts, while remaining in compliance with the law and the administrations concerned. Take a look at  this article  to learn more.   As an added bonus, to make entering VAT information easier and more secure, businesses with a Smart, Premium, Essential, Business or Enterprise plan can  enjoy automatic VAT detection  when adding their receipts to the Qonto account. The Qonto algorithm detects the amount and rate of VAT applied on the receipts and pre-enters the information in the interface. We explain everything  here .   How to associate a receipt to my transactions? To deposit a customer or supplier invoice on your Qonto application, you have two options: From the mobile application , take a picture of your receipt, select the corresponding transaction in the  History  tab and click on  Add  under the heading Receipts. From your computer , in the navigation menu, click on  Business account  and select the  Transactions section.  Choose the transaction in question, then look at the  Receipts  section on the right. In the little box under  Receipts , drop your file and you're done! If you are an Owner or Administrator and have a Smart, Premium, Essential, Business or Enterprise plan, you can also add your supplier invoices: From your computer , via your  Supplier Invoices   space by importing all the invoices of your choice, paid or to be paid, using the  Add an invoice  button From your mailbox,  by transferring directly your supplier invoices to your  Qonto e-mail address  unique to your company From your online storage space,  automatically importing all your invoices by connecting your account to  Google Drive  or  Dropbox . The Account holder and team members are reminded every week to upload their receipts if they have some transactions  without attachments . (available only for  Team plans , more details  here ) 👆 All invoices already paid and imported via any of these three methods are automatically associated with the correct transactions in your  Transaction  section.
Question: How can I export my transactions?

Answer: If you have an Admin, Manager, or Accountant role, the  Transaction section  in your Business account allows you to export your transactions (or those of your team if you are a Manager).   In the Transaction section you can  easily filter transactions  by date, payment method, member, amount, custom label, and more.   When exporting your transactions, you can choose to download: Some transactions by using filters, custom views or the search functionality All transactions Their dedicated attachments   👆 Good to know: These actions are not available for users with Employee role. If you have a Manager role with the scope Team, you can export transactions for your team only. The matching you have done in Qonto will be reflected in the “ Attachments ” column where you will see the name of the document(s) that has been matched to each transaction.   Exporting your data This feature is available to all plans.   To finalize your  export , just select a file format corresponding to your needs.  The following types of formats are available: Full data (Excel or CSV):  includes all information related to your transactions. This will only export executed and processing transactions. Simple data (Excel or CSV):  includes only 3 columns: settlement date, counterparty name and amount. This will only export executed transactions. This is the closest format to your bank statements. OFX:  this format is used by accounting tools such as Quadratus, Isacompta, Xero or Cador. This will only export executed transactions. Keep in mind that you will need to set up Qonto as a bank account within those tools prior to importing the OFX file, or the import could fail. QIF:  this format is used by accounting tools such as Xero, Cegid or Sage. This will only export executed transactions. MT940 (for German organizations):  this format is used to transmit account statement data. This will only export executed transactions. TeamSystem (for Italian organizations):  this format is also used to transmit account statement data. This will only export executed and reverted transactions.   Also, there is  no time limit  on how far you can go back in your transaction history when exporting your transactions from your Qonto account. Please note that you can download exports up to 10,000 transactions at a time.   💡 Instead of manually exporting and importing your transaction data, you can try one of our app integrations, which will keep your information synced between Qonto and your preferred third-party tool. The list of available integrations can be found  here .     Related articles: How to import CSV file into QuickBooks   How to import QIF file into Xero   How to import CSV file into Sage   How to import CSV file into Excel     💡 For users on our Smart plan and above, Qonto offers the possibility to create custom export templates. For more details about this feature, don’t hesitate to consult  this FAQ .
Question: How to filter my transactions?

Answer: In the  Business Account section , you'll find that you can easily  filter transactions  by date, payment method, member, amount, analytic labels, and more.    It is also possible on mobile to filter by  "My transactions”, “Missing receipts” or “Method” (cards, transfers, direct debits, checks).   You can add as many criteria as you like, using the "and" / "or" conditions.  E.g.: transactions over €50 "or" updated last week.     You can also create, update or delete  custom views  that exactly fit your business needs. Indeed, by clicking on "Add a custom view" from the view list, you will be able to define the name & query of the new view. This new view can be edited at any time. Once the update is done, you just have to click on "Save and apply".       You also have the possibility to filter your transactions by using the search bar at the top of the page.       Once you're satisfied with your filter selection, you can  export up to 10 000 transactions  to another software.   💡The filters, the custom views and the search bar you set at this stage will impact your final export.     Here are a couple of examples of how you can use filters:   Export transactions of a certain period:  If you'd like to export your transactions from last month: You can filter by date and set the values  From:  to the first day of the month and  To:  to the last day. Use the Status:  Executed,  to exclude all pending, declined, canceled and reverted transactions. Make sure you apply the filters to the export settings.   See all your income or expenses:  To do so, you can filter through amount: To see income sources only: input "0" in MIN. AMOUNT. So that only >0 transactions will be displayed in the results. To see spendings only: input "0" in MAX. AMOUNT to display <0 transactions in the results. You can then automatically remind employees who have not submitted their receipts by clicking on  Request a receipt .   Prepare your accounting You can speed up your bookkeeping by attaching your receipts to your payments. To quickly identify the transactions with a missing attachment, you need to use the "Missing receipt(s)" filter.   ☝️ Good to know: You can then automatically remind employees who have not submitted their receipts by clicking on  Request a receipt .    You can also use our default view entitled "To verify" in order to verify that you have the right document, VAT rate, label for all transactions up-front and limit the number of future interactions with your accountant. This view is available from the Smart plan and above   ☝️ Good to know: From the Smart plan, the VAT rate is automatically detected when you add a receipt.
Question: How to automate the processing of my receipts with Qonto?

Answer: Automatically associate all your invoices and receipts to the right transactions in Qonto and save valuable time on your bookkeeping.   👉 Customer invoices can only be  manually  associated to your transactions from your  Business account > Transactions .   How does the automatic processing of receipts work? Qonto can process any supplier invoice or receipt imported from your  Supplier Invoices  section, transferred from your  email box  or imported from your online storage space,  Google Drive  or  Dropbox .   When imported, invoices are automatically scanned by Qonto. Optical Character Recognition (OCR) extracts all the important information contained in your document, and our algorithm analyzes this information to associate the invoice with one of your outgoing payments.   💡 We even automatically extract the  VAT  for you!   How to import a supplier invoice or a receipt in Qonto? Import all your receipts, regardless of their origin: From your computer,  use your  Supplier Invoices  section to download multiple invoices at once, either paid or unpaid. Forward your invoices received by email to  your forwarding email address . You can even  automate the transfer  of your digital receipts from Gmail to Qonto. Connect your cloud storage solution directly to your Qonto account, in order to automatically import all your invoices and receipts from your  Google Drive  or  Dropbox  folder. 👉  These features are only available for Smart and higher plans.   Invoices and receipts added  manually  to a transaction from the  Business account  section will not appear in your  Supplier invoices  section.   What if my receipt was not automatically matched to the right transaction? If no corresponding transaction can be found, you can attach the invoices to the right transactions manually: From your computer, click on the  Invoices  menu and then access your  Supplier invoices  section. In the  Imported  tab, visualize all the invoices that could not be automatically attached to a transaction, sorted by due date. Click on the invoice you wish to link to an existing transaction, and then on the  Mark as paid  button. Select the transaction you wish to associate your receipt with, or click on  Continue without transaction  if you don't wish to associate it with any. 💡 Good to know: Unpaid invoices also appear on the  Imported  tab of your  Supplier Invoices  section, to help you streamline the management and payment of your upcoming payments.  (Read more)   If your invoice or receipt is neither accessible from the  Imported  tab nor the  Processing  tab of your  Supplier Invoices  section, please verify that your document does not exceed 15 MB and that all the important information on your invoice is legible (e.g. VAT number, amount, etc.). You can then try to re-import the invoice or download it directly in your  Business account >Transactions  by clicking on the corresponding transaction.
Question: How to use the analytics labels?

Answer: Analytics labels  help you  categorize your transactions  for better financial understanding. You can create and assign these labels to your transactions. They'll appear on your  dashboard  and in your export files, simplifying your financial management.   👆  Note: This feature is only available to our  Smart ,  Premium ,  Essential, Business and Enterprise  customers.     How to configure your list of labels? To create, modify, or delete label lists on the web interface, visit the  Settings  section, and select  Analytics labels .   You can name and define  up to 10 lists , each containing an unlimited number of labels.    For instance, create a "Transport" category with labels like "Train," "Plane," and "Taxi," or an "Online Marketing" category with labels such as "Facebook Ads" or "Linkedin Ads."     How to add labels to your transactions? You can add manually a custom label to a transaction by going to the  Business account  tab on your interface. Click on a transaction, go on bookkeepings details, and then select a pre-defined label in the  Labels  section.   You can add labels via your mobile or web Qonto app.     How to add labels to your suppliers? Save time by adding custom labels directly to your suppliers, in addition to transactions.    Learn how in 👉  this article .     How to use labels in my dashboard? Optimize cash inflow and outflow management by using custom labels to compare transaction categories on your dashboard.    For more details, check out 👉  this article .
Question: As a Manager, how can I manage Supplier Invoices on Qonto?

Answer: Admins and Account holders can give access to the Supplier Invoices section to Managers with the  whole company  scope. If you’ve been granted permission to access the Supplier Invoices section, connect to your app and go to  Invoices  >  Supplier invoices .   💡 More details on the Supplier invoices section:  here .     What can I do with the Supplier Invoices section? 📲/💻 Both web and mobile app: Upload invoices  with Drive, drag-and-drop or bulk upload View, download, and delete  the invoices for the whole company Edit the invoices'   information  scanned by Qonto or add missing details (Supplier’s details, invoice number, due date, payment amount, and description) to prepare the payment 💻 Web app only: Mark invoices as paid  and  match them  with an existing transaction Pay by transfer  all the invoices or up to your monthly or per-transfer limits (which are set beforehand) Request payment  for invoices in euro from the Supplier invoices section in case: you don’t have transfer permission the amount of the invoice exceeds your monthly or per-transfer limit The request will be sent for approval to the Admin, Account holder or another Manager (if the amount does not exceed the transfer limit defined) with an email and notification.   How can I pay a supplier invoice if I don’t have transfer permission or if I have reached my transfer limit? For invoices in euro: From the  Imported tab  in the  Supplier invoice  section ,  open an invoice by clicking on it Fill in the mandatory fields (Supplier name, due date and amount) Click on  Request transfer   You will be redirected to the transfer request.   The account Owner, Admin, or another Manager (if the amount does not exceed the transfer limit defined) can: Approve the transfer , which will be executed the next morning (you will be notified by email) Reject the transfer , and the invoice will move back to Inbox, along with an explanation of the rejection, so you can make the necessary changes and submit the request again   In case of change of plan or error, you can also  cancel a transfer request  (until your request is approved or rejected by an Admin, Account Holder or another Manager).   For invoices in currencies other than euro: Requesting a non-euro transfer for an invoice is not possible at the moment. To pay such invoices, you’ll need to reach out to an Admin, Account Holder or another Manager with transfer permission.   💡 Note that you will also be able to see and reject a transfer request from the  Requests section.     I’m a Manager, but I can’t see the Supplier invoices section. Why?   It’s likely because your scope permission on Qonto is set on  Team  and not  Whole company . Only Managers with  whole company permission  can see the Supplier invoices section. You can ask your account Owner or Admin to update your permissions.