Genre: Instruction

Journal titles can be a problem for the medical researcher. This is because the editors of some publications require that references should give full journal titles, and other editors require that references should give abbreviated journal titles. For example, JAMA specifies that authors should "abbreviate names of journals according to Index Medicus ". Many other medical journals, including The Medical Journal of Australia , follow the same policy. On the other hand, some journals (for example, The British Journal of Psychiatry ) require journal titles to be given in full. The Index Medicus abbreviations are the abbreviations used in the Medline/PubMed database. These abbreviations are assigned by the U.S. National Library of Medicine (NLM), and are sometimes known as the "NLM abbreviations" or "Medline abbreviations". There are also other systems of journal abbreviations in use: always check the "instructions for authors" of the journal to which you are submitting your paper to find the style of abbreviation required. EndNote copes with the problem of journal abbreviations by means of its term lists . A term list can be set up for any field in an EndNote reference, but the term list linked to the Journal field is particularly sophisticated, because it allows you to store not only the titles of all the journals which appear in your EndNote library, but also up to three different abbreviations for each of those titles. It is possible to import ready-made term lists into your EndNote library. The University of Queensland Library has produced a medical journals term list which is based on a list prepared by the makers of the EndNote software, augmented by further titles which have begun publication in recent years. The medical journals term list records titles of journals indexed in the Medline/PubMed database. For each of those titles, it gives the full title, the Index Medicus/Medline/PubMed abbreviation and the same abbreviation with stops after each element. Note that there are some journal titles that do not appear in the medical journals term list (see section 6 below). NOTE: A journals term list is specific to a particular EndNote library. If you have more than one EndNote library, you will need to create a journals term list for each library. Now that you have imported the journals term list, you will have to make sure that the EndNote output styles which you use are configured to select the correct column in that list. For example, if you were submitting a paper to JAMA , which requires Index Medicus abbreviations of journal titles, the output style would have to be configured to take journal titles from the third column (?Abbreviation 2?) of your journals term list. To check the configuration of the output style: Click on Edit&gt;Output Styles&gt;Open Style Manager Highlight the style named "J Amer Medical Association" Click on the Edit button When the edit window opens, you will see a number of options on the left-hand side. Click on Journal Names . When the new screen appears, the option Abbreviation 2 should be checked, as shown below. This output style is correctly configured, and requires no editing. Click on the X button to close the edit window. Not all styles will be correctly configured. Some will have to be edited. For example , look at the output style for the British Journal of Psychiatry , which requires that journal titles be given in full, without abbreviation. Check the output style for the British Journal of Psychiatry , following the instructions given above ( section 3 ). With this output style, the option checked under Journal Names is Don't Replace . This means that when formatting your paper, EndNote will ignore the journals term list and simply use whatever appears in the Journal field in each of your references. NOTE: This is not a problem, if you are sure that you have always used full journal titles in your references, but if you have imported references from Medline/PubMed with abbreviated journal titles, then these abbreviated titles will appear in your formatted paper. If you want EndNote to use the ?Full Journal? column from your journals term list, then you will have to edit the style to reflect this. When you import references into your EndNote library using a filter or connection file, or when you input references manually yourself, EndNote will automatically update your Journals term list . The Journal field in each reference will be checked against every entry in the term list (including the abbreviations). If EndNote does not find a matching entry in the term list, it will insert the new journal title into the first column of the term list. If you are importing references with abbreviated titles in the Journal field, the automatic updating of the Journals term list could cause problems. If the abbreviation is not already in the Journals term list, it will be added to the first column (?Full Journal?). To avoid this, you can disable the automatic updating of the term lists. To disable automatic updating of terms: Select Edit&gt;Preferences When the dialogue box opens, highlight Term Lists in the left-hand frame Uncheck the options ?Update lists when importing or pasting references? and ?Update lists during data entry? When importing references to your library from the Ovid Medline database via the UQ Library web server, we suggest that you use one of the filters which can be downloaded from the UQ Library web server. These filters have been configured so that they will import both the full journal title and the abbreviated journal title. The abbreviated journal title will be imported into the Journal field of each reference, and the full title will be imported into the Alternate Journal field, or vice versa, depending on which filter you have chosen. If you are importing references from the PubMed database, the references will give only the abbreviated journal title. However, as long as this abbreviation matches one of the abbreviations in the medical journals term list, EndNote will be able to identify the full journal title for it when formatting papers using an output style that is configured to use full journal titles. If you are importing references from other databases , e.g. Biological Abstracts or PsycInfo, the reference will probably have the full journal title, as most databases no longer use abbreviated journal titles. However, as long as this title matches one of the titles in the medical journals term list, EndNote will be able to identify the Index Medicus abbreviation for it when formatting papers using an output style that is configured to use those abbreviations. When you are inputting references manually , you will have to use the full journal title, as you are unlikely to know the Index Medicus abbreviation. Again, as long as this title matches one of the titles in the medical journals term list, EndNote will be able to identify the Index Medicus abbreviation for it when formatting papers using an output style that is configured to use those abbreviations. The abbreviations used by Medline/PubMed are not the only abbreviations used by journal editors. Check the ?instructions for authors? of the journal to which you are submitting your paper. Even if you follow all the instructions given above, there will still be occasional problems with journal titles when you are formatting papers with EndNote. a. Using an output style configured to use ?Abbreviation 2?, some journals still appear in full This means that there is no entry for that journal abbreviation in your journals term list. Check the reference in your EndNote library. If you imported the reference from Medline using one of the UQ Library filters or connection files (see above, section 5 ), then both the full and abbreviated title should appear in your reference, in the Journal field and the Alternate Journal field. Check the journal title in LocatorPlus , the online catalogue of the U.S. National Library of Medicine If the journal title is listed, there should be a ?Title Abbreviation? field in the catalogue record, giving the official NLM abbreviation. When you have found the correct abbreviation, edit your Journals term list to include it (see below, section 7 ). If you cannot locate an official abbreviation for this journal title, then the editor of the publication to which you are submitting the paper will probably prefer that you cite the journal title in full. b. Using an output style configured to use ?Full Journal Name?, some journals still appear in abbreviated form This means that you have imported some references with abbreviated journal names, and those abbreviations did not match any of the abbreviations in your Journals term list. Check the reference in your EndNote library. If you imported the reference from Medline using one of the UQ Library filters or connection files (see above, section 5 ), then both the full and abbreviated title should appear in your reference, in the Journal field and the Alternate Journal field. When new journals begin publication, or existing journals change their titles, you will have to edit your Journals term list to insert the new titles. Sometimes you may also need to delete entries, for example when an abbreviated title has found its way into the Full Journals list. To edit the Journals term list: Open your EndNote library Click on Tools&gt;Open Term Lists&gt;Journals Term List Click on the New Term button A dialogue box will open. Enter the full title in the ?Full Journal? window and the Index Medicus abbreviation in the ?Abbreviation 2? window.