EMPLOYMENT AGREEMENT

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THIS EMPLOYMENT AGREEMENT (“Agreement”) is entered into by and between Lee D.
Thibert (“Thibert”) and the Board of Directors of Chugach Electric Association,
Inc., an Alaska electrical cooperative association headquartered in Anchorage,
Alaska (“Chugach” or “Employer”).

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WITNESSETH:

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WHEREAS, Chugach is engaged in the business of production, transmission and
distribution of electricity in Alaska;

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WHEREAS, Thibert has skills and experience in electric utility management
transmission and distribution of electricity; and

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WHEREAS, Chugach desires to obtain Thibert’s services as the Chief Executive
Officer of its business and Thibert desires to be employed in that position by
Chugach;

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NOW, THEREFORE, in consideration of the premises and the mutual covenants herein
set forth, the parties hereto agree as follows:

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1.Employment.   Chugach hereby employs Thibert as its Chief Executive Officer
and Thibert hereby accepts such employment upon the terms and conditions
hereinafter set forth.

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2.Duties.

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a.  Thibert shall serve as Chugach’s Chief Executive Officer and shall perform
his services as such within the framework of Chugach’s bylaws, policies,
procedures and goals as Chugach’s Board of Directors shall from time to time
determine, including but not limited to the following (including future versions
of these policies as modified or renumbered):

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(i)Board Policy 401, Delegations of Authority from the Board of Directors to the
Chief Executive Officer, Appendix A hereto;

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(ii)Board Policy 402, Board of Directors – Chief Executive Officer Relationship,
Appendix B hereto; and

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(iii)Board Policy 403, Delegation to the Chief Executive Officer of certain
Secretary and Treasurer of the Board’s duties, Appendix C hereto.

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In such capacity, Thibert (i) shall exercise general supervisory responsibility
and management authority over Chugach and all of its controlled affiliates, and
(ii) shall perform such other duties commensurate with his position as may be
assigned to him from time to time by the Chugach Board of Directors.

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February 25, 2016

 

b.  Thibert shall devote substantially all his business time, attention and
energies to the performance of his duties and functions under this Agreement and
shall not during the term of his employment hereunder be engaged in any other
substantial business activity for gain, profit or other pecuniary
advantage.  Thibert shall faithfully, loyally and diligently perform his
assigned duties and functions and shall not engage in any activities whatsoever
that conflict with his obligations to Chugach during the term of his employment
hereunder.  Notwithstanding the foregoing, nothing in the foregoing shall be
construed so as to limit or prohibit personal investments by Thibert; provided
that such investments shall not amount to a controlling interest in any entity
(other than trusts, limited partnerships or other entities adopted by Thibert
for estate planning purposes).  Thibert also agrees that he will not participate
in any political activity that will or may reflect adversely upon Chugach
without obtaining the prior consent of Chugach’s Board of Directors.

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c. Chugach shall furnish Thibert with an office and other facilities at
Chugach’s headquarters location and services that are suitable to his position
and adequate for the performance of his duties and functions hereunder.

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3.  Term of Agreement.  The term of this Agreement shall be for a period of four
(4) years commencing May 1, 2016, and ending April 30, 2020.  If the board has
not given notice of renewal/termination by October 31, 2019, the contract will
extend for one additional year.

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4.  Compensation.  Chugach shall pay to Thibert, in consideration of and as
compensation for the services agreed to be rendered by Thibert hereunder, the
following:

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a.

Salary:  Chugach shall pay to Thibert an annual salary, payable in regular
installments on Chugach’s normal paydays, less any applicable withholdings
required by law or any applicable deductions authorized by Thibert.  Salary
changes shall be effective May 1st , of each year of the agreement consistent
with the following:

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b.

Starting Salary:  Year one: an annual salary of Three Hundred Twenty Thousand
Dollars ($320,000) (the “Base Salary”).

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c.

Merit Increase:  Based on the annual Performance Review completed by the Board,
Thibert will be eligible for a merit increase consistent with the Boards’
Interim Policy for CEO Appraisal and Compensation Performance Parameters,
Objectives and Process (Appendix D to this Agreement).

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The Board of Directors shall annually establish performance-based objectives in
accordance with the Boards’ Interim Policy for CEO Appraisal and Compensation
Pay for Performance Objectives and Process (Appendix E to this Agreement) for
Thibert.  The Performance Payment shall be a percentage of Thibert’s base salary
for the successful achievement of those objectives.  The stated objective(s)
will be provided to Thibert by the Board of Directors and may be updated from
time to time as the Board sees fit.  The parties acknowledge that such
Performance Payment to Thibert, are not

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February 25, 2016

 

considered compensation under any of the retirement plans offered by Chugach and
therefore will not be considered in determining Thibert’s retirement benefits. 

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5.  Chugach Provided Benefits.  During the term of this Agreement and if
available then, Thibert shall be entitled to participate in all group health,
pension, 401(k), deferred compensation plans, employer-paid long-term disability
insurance and life insurance coverage and other fringe benefit programs
maintained by Chugach and provided to its salaried administrative personnel, on
the same terms as apply to participation therein by such personnel generally
(except as otherwise provided herein). The Board of Directors agrees to adopt
the attached Executive Benefit Restoration Plan not later than April 30, 2016.

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6.  Holidays, Sick Leave and Annual Leave.Thibert shall be entitled to such
holidays, sick leave and annual leave as are provided to Chugach’s salaried
administrative personnel generally.

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7.  Expenses.  During the term of this Agreement, Chugach shall reimburse
Thibert for all reasonable travel, entertainment and other business expenses
incurred or paid by Thibert in performing his duties and functions hereunder,
subject to Thibert’s accounting for and reporting such expenses pursuant to
applicable Chugach policies.

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8.  Non-Competition.During the term of this Agreement, during any extension
thereof, and for a period of one year after termination of this Agreement,
Thibert shall not enter into or participate in any business competitive to the
business carried on by Chugach in Alaska or at such additional locations, if
any, outside Alaska at which Chugach conducts business. As used herein, the term
“business competitive to the business carried on by Chugach” means any business
that involves the production, transmission or distribution of electricity, and
the words “Alaska” mean a business conducted in whole or in part within the
boundaries of the State of Alaska.  The provisions of this Section 8 shall
survive the expiration and/or termination of this Agreement.  If a court of
competent jurisdiction should declare any or all of this provision unenforceable
because of any unreasonable restriction of duration and/or geographical area,
then such court shall have the express authority to reform this provision to
provide for reasonable restrictions and/or to grant Chugach such other relief,
at law or in equity, as is reasonably necessary to protect its interests.

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9.  Confidential Information.During the term of this Agreement and at all times
thereafter, Thibert will not use for his own advantage or disclose to any
unauthorized person any confidential information relating to the business
operations or properties of Chugach and any affiliate of Chugach.  Upon the
expiration or termination of this Agreement, upon Chugach’s request, Thibert
will surrender and deliver to Chugach all documents and information of every
kind relating to or connected with Chugach and its affiliates.  As used herein
“confidential information” means all information, whether written or oral,
tangible or intangible, of a private, secret, proprietary or confidential
nature, of or concerning Chugach and its business and operations, including
without limitation, any trade-secrets or know-how, computer software programs in
both source code and object code, information regarding any product or service,
development, technology, technique, process or methodology, any sales,
promotional or marketing

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February 25, 2016

 

plans, programs, techniques, practices or strategies, any expansion or
acquisition plans, any operational and management guidelines, any cost, pricing
or other financial data or projections, and any other information which is to be
treated as confidential because of any duty of confidentiality owed by Chugach
to any third party or any other information that Chugach shall, in the ordinary
course of its business, possess or use and not release externally without
restriction on use or disclosure.  The foregoing confidential information
provision shall not apply to information which: (i) is or becomes publically
known through no wrongful act of Thibert, (ii) is rightfully received from any
third party without restriction and without breach by Thibert of this Agreement,
or (iii) is independently developed by Thibert after the term of his employment
hereunder or is independently developed by a competitor of Chugach at any
time.  The provisions of this Section 9 shall survive the expiration and/or
termination of this Agreement.

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10.  Termination.

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a. Termination for Cause.  Chugach may terminate Thibert’s employment for
“cause” immediately upon written notice to Thibert, provided, however, that
Thibert must be given ten (10) days written notice of cause for termination and
the opportunity to cure such cause within that time if the Board in its
reasonable discretion determines that (1) the cause for termination is capable
of being cured and (2) no similar conduct or failure that was previously cured
has occurred.  Such notice shall specify in reasonable detail the acts or
omissions that constitute cause for termination.  For purposes of this
Agreement, “cause” means a business-related reason that is not arbitrary,
capricious or illegal and which is based on facts (i) supported by substantial
evidence, and (ii) reasonably believed by the Board of Directors to be
true.  Examples of “cause” for termination of employment are provided in Chugach
Operating Policy 013 dated September 15, 2003, and are incorporated herein by
reference to the extent they are consistent with this Agreement, and may also
include the following:  willful and repeated failure or refusal to carry out
reasonable orders, instructions, or directives of the Board of Directors;
material acts of dishonesty, disloyalty or competition related to the business
of Chugach or its relationships with employees, suppliers, contractors,
customers or others with whom Chugach does business; refusal or failure to
furnish material information concerning Chugach’s affairs as reasonably
requested by or under the authority of the Board of Directors, or falsification
or misrepresentation of such information, conviction of a crime constituting
fraud, intentional dishonesty, moral turpitude, or other conduct that materially
compromises the reputation of the employee or Chugach; or any other act, course
of conduct, or omission that has or is reasonably likely to have a material
adverse effect on Chugach, its business or financial position, or its goodwill
or reputation.

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In the event of the involuntary termination of his employment for cause, Thibert
shall not be entitled to receive any compensation or benefits hereunder other
than (1) his Salary earned through the effective date of Thibert’s termination,
(2) accrued, unused annual leave, and (3) vested employee benefits under the
terms and conditions of the governing plan documents and policies.  In the event
of termination for cause under this Section, Thibert’s obligations under
Sections 8 and 9 shall continue under the terms and conditions of this
Agreement.

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February 25, 2016

 

b. Termination without Cause.  Chugach may terminate Thibert’s employment
without cause at any time during the term of this Agreement or any extension
thereof.  Upon such termination without cause and provided that the
Consideration Requirements (as defined below) are satisfied, Chugach shall pay
the following subject to the terms below:

﻿

(i)

Termination without Cause on or before October 1, 2017; a lump sum payment equal
to 100% of his then Base Salary payable within ninety (90) days of the
termination of employment;

﻿

(ii)

After October 2, 2017, termination without Cause on or before May 1, of any
contract year; a lump sum payment equal to 100% of his then existing annual Base
Salary payable within (90) ninety days of the termination of employment.

﻿

(iii)

Termination without Cause occurs when there is less than twelve (12) months
remaining in the term of the Agreement a lump sum payment equal to 100% of his
then existing Base salary on a prorated basis, payable within ninety (90) days
of the termination of employment.

﻿

(iv)

The full cost of any continuation coverage required under the Consolidated
Omnibus Budget Reconciliation Act (COBRA) of 1985, as amended, for a period not
in excess of 12 months on an after-tax basis and thereafter Thibert shall be
charged the full cost of such coverage.  If Thibert becomes reemployed with
another employer and is eligible to participate in such employer’s health care
plan, then Chugach shall not be obligated to pay the cost of any continued
coverage after the date of such reemployment for Thibert and any of Thibert’s
dependents.

﻿

(v)

The amounts described above under (i-iv) shall collectively be referred to as
“Severance.”

﻿

For purposes of this Agreement, “Consideration Requirements” means all of the
following: (i) Thibert executes and returns to Chugach a separation agreement in
a form acceptable to Chugach, which shall include a full waiver and release of
all claims by Thibert against Chugach, its affiliates, and their officers,
directors, employees and agents, (ii) the Older Worker Benefit Protection Act
(OWBPA) revocation period for the separation agreement has lapsed without
revocation. 

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In the event of a termination without cause under this Section 10(b), Thibert
also will be entitled to receive (1) his Salary earned through the effective
date of Thibert’s termination, (2) accrued, unused annual leave, and (3) vested
employee benefits under the terms and conditions of the governing plan documents
and policies. In the event of termination without cause under this Section,
Thibert’s obligations under Sections 8 and 9 shall continue under the terms and
conditions of those Sections.

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February 25, 2016

 

c. Voluntary Termination.  Thibert may voluntarily terminate his employment
under this Agreement at any time upon ninety (90) days prior written notice to
Chugach’s Board of Directors, whereupon Chugach’s employment of Thibert shall
terminate at the end of the ninety (90) day notice period.  In the event of
Thibert’s voluntary termination of employment, he shall not be entitled to
receive any compensation or benefits hereunder other than (1) his Salary accrued
through the effective date of such termination, (2) accrued, unused annual
leave, and (3) vested employee benefits under the terms and conditions of the
governing plan documents and policies.  In the event of voluntary termination
under this Section, Thibert’s obligations under Sections 8 and 9 shall continue
under the terms and conditions of this Agreement.

﻿

d. Disability.  Chugach may terminate Thibert’s employment after having
established Thibert’s disability, subject to applicable state and/or federal
law.  For purposes of this Agreement, “Disability” means a physical or mental
disability which impairs Thibert’s ability to substantially perform his duties
under this Agreement and which results in Thibert becoming eligible for
long-term disability benefits under Chugach’s long-term disability plan (or, if
Chugach has no such plan in effect, which impairs Thibert’s ability to
substantially perform his duties under this Agreement for a period of 180
consecutive days).  Thibert shall be entitled to the compensation and benefits
under the terms and conditions of the governing plan documents or policies
provided for under this Agreement for (i) any period during the term of this
Agreement and prior to the establishment of Thibert’s Disability during which
Thibert is unable to work due to a physical or mental disability, or (ii) any
period of Disability which is prior to Thibert’s termination of employment
pursuant to this Section.  In the event of termination due to disability under
this Section, Thibert’s obligations under Sections 8 and 9 shall continue under
the terms and conditions of this Agreement.

﻿

e. Death.  This Agreement shall automatically terminate the day after Thibert’s
death if it has not already terminated prior to that date.  Thibert’s estate
shall be entitled to the pay and benefits identified in subsection “c. Voluntary
Termination,” of this section and any other pay and benefits required by
law.  Specific documentation may be required prior to payment based on benefit
program requirements or legal requirements.

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f. Miscellaneous.  In the event of any termination or attempted termination
hereof:  (i) if multiple events, occurrences or circumstances are asserted as
bases for such termination or attempted termination, the event, occurrence or
circumstance that is earliest in time, and any termination or attempted
termination found to be proper hereunder based thereon, shall take precedence
over the others; (ii) no termination of this Agreement shall relieve or release
either party from liability hereunder based on any breach of the terms hereof by
such party occurring prior to the termination date; and (iii) the terms of this
Agreement relevant to performance or satisfaction of any obligation hereunder
expressly remaining to be performed or satisfied in whole or in part at the
termination date shall continue in force until such full performance or
satisfaction has been accomplished and otherwise neither party hereto shall have
any other or further remaining obligations to the other party hereunder.

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February 25, 2016

 

g. No Duty of Mitigation.  In the event of any termination of Thibert’s
employment under subsection 10(b), Thibert shall be under no obligation to seek
other employment and shall be entitled to all payments or benefits required to
be made or provided to Thibert hereunder, without any duty of mitigation of
damages and regardless of any other employment obtained by Thibert.

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12.Injunctive Relief.  It is agreed that the services of Thibert are unique and
that any breach or threatened breach by Thibert of any provision of this
Agreement cannot be remedied solely by damages.  Accordingly, in the event of a
breach by Thibert of his obligations under this Agreement, Chugach shall be
entitled to seek and obtain interim restraints and permanent injunctive relief,
restraining Thibert and any business, firm, partnership, individual, corporation
or entity participating in such breach or attempted breach.  Nothing herein,
however, shall be construed as prohibiting either party from seeking injunctive
relief to require resolution of disputes or controversies arising out of or
relating to this Agreement.

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13.  Indemnification.

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a.  Chugach shall indemnify Thibert (as a “protected person”) to the fullest
extent permitted by AS 10.25.145 (the terms of which are incorporated herein by
this reference) against all costs, expenses, liabilities and losses (including,
without limitation, attorneys’ fees, judgments, penalties and amounts paid in
settlement) reasonably incurred by Thibert in connection with any action, suit
or proceeding, whether civil, criminal, administrative or investigative in which
Thibert is made, or is threatened to be made, a party to or a witness in such
action, suit or proceeding by reason of the fact that he is or was an officer or
agent of Chugach or of any of Chugach’s controlled affiliates or is or was
serving as an officer, trustee, agent or fiduciary of any other entity at the
request of Chugach (a “Proceeding”).

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b. Chugach shall advance to Thibert all reasonable costs and expenses incurred
by him in connection with a Proceeding within twenty (20) days after receipt by
Chugach of a written request for such advance, accompanied by an itemized list
of the actual or anticipated costs and expenses and Thibert’s written
undertaking to repay to Chugach on demand the amount of such advance if it shall
ultimately be determined that Thibert is not entitled to be indemnified against
such costs and expenses.  Thibert shall periodically account to Chugach for all
such costs and expenses incurred by Thibert in connection with his defense of
the Proceeding.

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c.  The indemnification provided to Thibert hereunder is in addition to, and not
in lieu of, any additional indemnification to which he may be entitled pursuant
to Chugach’s Certificate of Incorporation or Bylaws, any insurance maintained by
Chugach from time to time providing coverage to Thibert and other officers and
directors of Chugach, or any separate written agreement with Thibert.  The
provisions of this Section 13 shall survive any termination of this Agreement.

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14.  Amendment and Modification.  This Agreement contains the entire agreement
between the parties with respect to the subject matter hereof, and supersedes
any and all prior agreements, arrangements or understandings between the parties
hereto

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February 25, 2016

 

with respect to the subject matter hereof, whether written or oral.
Notwithstanding the foregoing, nothing in this Agreement supersedes or restricts
any of Thibert’s existing obligations to Chugach to protect the confidentiality
of information of Chugach and to assign intellectual property rights to it or
otherwise protect its intellectual property and/or business interests, which
remain in full force and effect. Subject to applicable law and upon the consent
of Chugach’s Board of Directors, this Agreement may be amended, modified and
supplemented by written agreement of Chugach and Thibert with respect to any of
the terms contained herein.

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15.  Waiver of Compliance.  Any failure of either party to comply with any
obligation, covenant, agreement or condition on its part contained herein may be
expressly waived in writing by the other party, but such waiver or failure to
insist upon strict compliance shall not operate as a waiver of, or estoppel with
respect to, any subsequent or other failure.  Whenever this Agreement requires
or permits consent by or on behalf of any party, such consent shall be given in
writing.

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16.  Notices.  All notices, requests, demands and other communications required
or permitted hereunder shall be in writing and shall be deemed to have been duly
given if delivered by hand, sent by registered or certified U.S. Mail, postage
prepaid, commercial overnight courier service or transmitted by facsimile and
shall be deemed served or delivered to the addressee at the address for such
notice specified below when hand delivered, upon confirmation of sending when
sent by fax, on the day after being sent when sent by overnight delivery, or
five (5) days after having been mailed, certified or registered, with postage
prepaid:

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If to Chugach

Chugach Electric Association, Inc.

P.O. Box 196300

Anchorage, Alaska 99519-6300

Facsimile: (907) 762-4888

Attn: Chair of Board of Directors

If to Thibert

Lee D. Thibert

Mailing:          222 E 7th Ave

Unit #103

Anchorage, AK 99501

Physical same

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Or, in the case of either such party, to such substitute address as such party
may designate from time to time for purposes of notices to be given to such
party hereunder, which substitute address shall be designated as such in a
written notice given to the other party addressed as aforesaid.

﻿

17.  Assignment.  This Agreement shall inure to the benefit of Thibert and
Chugach and be binding upon the successors and general assigns of
Employer.  This Agreement shall not be assignable by either party except to the
extent set forth in Section 21.

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18.  Enforceability.  In the event it is determined that this Agreement is
unenforceable in any respect, it is the mutual intent of the parties that it be
construed to apply and be enforceable to the maximum extent permitted by
applicable law.

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19.  Applicable Law.  This Agreement is made under and shall be governed by and
construed in accordance with the laws of the State of Alaska without regard to

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February 25, 2016

 

conflicts of laws principles thereof, and shall further be construed and
enforced in accordance with the laws applicable to contracts executed, delivered
and fully to be performed in the State of Alaska.

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20.  Compliance with Section 409A.  The intent of Thibert and Chugach is that
all payments and benefits under this Agreement comply with or be exempt from
Section 409A of the Internal Revenue Code of 1986, as amended (“Section 409A”),
this Agreement be interpreted to be in compliance with Section 409A, and that
such payments and benefits not be subject to any tax or interest under Section
409A.  In the event any term or provision of the Agreement would be prohibited
by or inconsistent with the requirements of Section 409A, or cause any payments
or benefits to be subject to tax or interest under Section 409A, such term or
provision will be deemed reformed and modified to the minimum extent reasonably
appropriate to conform with Section 409A.  In no event will Chugach or any of
its employees or representatives have any liability to Thibert in the event that
any payment or benefit provided under this Agreement becomes subject to tax or
interest under Section 409A.

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21.  Beneficiaries: Executive’s Representative.  Thibert shall be entitled to
select (and to change, from time to time, except to the extent prohibited under
any applicable law) a beneficiary or beneficiaries to receive any payments,
distributions or benefits to be made or distributed hereunder upon or following
Thibert’s death.  Any such designation shall be made by written notice to
Chugach.  In the event of Thibert’s death or of a judicial determination of
Thibert’s incompetence, references in this Agreement to Thibert shall be deemed,
as appropriate, to refer to his designated beneficiary, to his estate or to his
executor or personal representative (“Thibert’s Representative”) solely for the
purpose of providing a clear mechanism for the exercise of Thibert’s rights
hereunder in the case of Thibert’s death or disability.

﻿

22. Jurisdiction.  Any litigation arising out of or involving this Agreement
will proceed only in the Third Judicial District, State of Alaska, and venue
will be permissible only in Anchorage, Alaska.

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23. Acknowledgement of Non-Reliance.  Thibert acknowledges and agrees that he
has executed this Agreement freely and voluntarily, and that no representation
or promise not expressly contained in the Agreement has been made by Chugach or
the Board of Directors. 

﻿

24.  Informed Agreement.  All the terms and conditions in this Agreement have
been reflected upon without haste.  The undersigned parties acknowledge that
neither is at a disadvantage, that each has been advised to seek representation
of counsel in the negotiation and signing of this Agreement, that each has had
the opportunity to seek legal representation, and that each is signing this
Agreement without coercion. 

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February 25, 2016

 

IN WITNESS WHEREOF, the parties have executed this Agreement, effective February
25, 2016. 

﻿

﻿

 

 

 

﻿

 

 

CHUGACH ELECTRIC ASSOCIATION, INC.

﻿

 

 

/s/Janet Reiser

﻿

 

 

 

﻿

 

 

Name: Janet Reiser

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﻿

 

 

Title:   Chair, Chugach Board of Directors

﻿

 

 

 

﻿

 

 

 

﻿

 

 

 

﻿

 

 

LEE D. THIBERT

﻿

 

 

/s/Lee D. Thibert

﻿

 

 

Lee D. Thibert

﻿

 

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APPENDIX A

 

CHUGACH ELECTRIC ASSOCIATION, INC.

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﻿

BOARD POLICY:    401Date:

﻿

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DELEGATIONS OF AUTHORITY

FROM THE BOARD OF DIRECTORS TO

THE CHIEF EXECUTIVE OFFICER

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﻿

I.OBJECTIVE

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To define the delegations of authority from the Board of Directors to the Chief
Executive Officer to enable adequate direction of the operations of the
Association and to report to the Board on the results achieved.

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II.CONTENT

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A.Planning

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1.Policies

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To formulate with his/her staff, as appropriate, the Board Policies to be
recommended to a committee of the Board for their consideration and to
participate with the Board Operations Committee and the Board in the development
of Board Policies.  To formulate the Operating Policies and Procedures of the
Association.  Such Operating Policies and Procedures shall be reviewed by the
Chief Executive Officer periodically as necessary and a report made to the Board
or a Board Committee.

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2.Objectives

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To develop, in consultation with the Board of Directors and staff, goals and
objectives of the Association for presentation to and approval by the Board of
Directors.  To review annually these goals and objectives, as well as the
results achieved.

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3.Short-Range and Long-Range Plans

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To conduct studies, with staff and outside consultants if necessary, and
recommend to the Board of Directors short-range and long-range plans, including
plans in such areas as power supply, power requirements and load forecasts, need
for generation and transmission facilities, procurement of fuel, financing,
energy management and marketing, member and public

 

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BOARD POLICY:  401

PAGE:  2

 

 

relations, materials management, construction, etc., and to report to the Board
on results achieved compared to such plans.

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4.Membership Meetings

﻿

To develop, with staff, plans for annual and other meetings of the Members and
to make appropriate recommendations to the Board of Directors.

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5.Annual Work Plans and Budgets

﻿

To formulate, with staff, annual work plans and budgets for the Association and
recommend them to the Board for their consideration and approval and to provide
detailed reports monthly on revenue, expenses and other results compared to such
plans.

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6.Legislation

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To analyze and determine with staff, state and federal legislative and
regulatory matters to be proposed, supported, or opposed consistent with
established Board policy.  Reports will be submitted to the Board on a regular
basis.

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7.Retail and Wholesale Rates and Service Rules and Regulations

﻿

To periodically study and analyze the Association's retail and wholesale rates
and service rules and regulations and make appropriate recommendations to the
Board.

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B.Organization

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1.Organizational Structure

﻿

a.To periodically review activities of the Association and to determine, with
staff, the organizational structure best suited to carry out the overall
objectives of the Association, within the limitations of the budget, Board
Policy and priorities.

﻿

b.To determine, with the appropriate staff, the need for additional positions,
the transfer, reassignment, or elimination of present positions, and to effect
such changes, provided they are within the limitations of the personnel costs of
the approved budget. Reports should be made annually to the Board, or a
committee of the Board, on the number of positions by organizational units as
compared to previous years.

 

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BOARD POLICY:  401

PAGE:  3

 

 

﻿

2.Selection of Personnel

﻿

a.To develop or approve standards and qualifications for use in recruitment,
transfer and promotion of personnel.  Such standards and qualifications should
meet all federal and state legal requirements.

﻿

b.To hire, transfer, promote, and terminate personnel.

﻿

3.Training

﻿

a.To ensure that the Association staff is trained in accordance with the
requirements of their positions.

﻿

b.To initiate and promote, through staff, appropriate management, professional
and technical training programs for all personnel within the limitations of the
approved budget and Board policy, including sending personnel to appropriate
training programs outside the organization.

﻿

4.Performance Appraisals

﻿

a.To appraise, at least annually, the performance of the immediate staff and to
counsel with them and assist them to develop and improve.

﻿

b.To ensure that an annual performance appraisal program is established and
carried out for all personnel.

﻿

5.Position Descriptions

﻿

To ensure that written position descriptions and job specifications are prepared
and reviewed annually for all personnel.  Such completed descriptions will not
require Board approval.

﻿

6.Fringe Benefits

﻿

To administer or approve activities and actions with respect to vacations,
holidays, sick leave and other fringe benefit programs for personnel within
established policies, within the limitations of the budget, and as provided in
collective bargaining agreements.  A report shall be presented annually to the
Board or a committee of the Board describing the various benefits and the
employee and employer contribution, if any, and what percent fringes are of
payroll.

 

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BOARD POLICY:  401

PAGE:  4

 

 

﻿

7.Overtime

﻿

To ensure that overtime is controlled and to report annually to the Board on
overtime as a percent of payroll compared to previous years and the results of
the efforts to control this expense.

﻿

8.Consultants

﻿

To select and retain consultants, other than the firm performing the independent
financial audit.   

﻿

The selection and retention of any consultants working in areas which affect the
function of the Board and are not delegated to the Chief Executive Officer
requires the prior approval by motion or resolution of the Board of Directors. 

﻿

Approval of invoices from attorneys hired by and reporting directly to the Board
for Non-Routine Legal Matters shall be made by the Board Chair or Board
Treasurer.  Increases to Contracts or Task Orders for Non-Routine Legal Matters
in these circumstances may be made by the Board Chair, provided the increase
does not exceed 10% of the original contract or $10,000, whichever is less.

﻿

9.Wage and Salary Administration

﻿

a.To develop a systematic wage and salary plan for non-bargaining unit employees
and present it to the appropriate committee of the Board of Directors for its
review to make an appropriate recommendation to the Board.

﻿

b.To determine all salary adjustments, except the Chief Executive Officer's,
within the Board-approved wage and salary plan and policy and within the
limitations of the budget.  A report is to be provided to the Board annually on
the administration of the wage and salary plan.

﻿

c.To evaluate new positions and reevaluate existing positions.  If their
responsibilities and authorities substantially change, and if appropriate, place
these positions in the Board-approved wage and salary plan.

 

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BOARD POLICY:  401

PAGE:  5

 

 

d.To conduct labor surveys, as necessary, to determine wages and salaries paid
for comparable jobs in the area in which the Association recruits personnel, and
make recommendations to a committee of the Board of Directors on any revisions
required in the wage and salary plan for non-bargaining unit employees, taking
into account the financial condition of the Association.

﻿

10.Labor Relations

﻿

a.To negotiate bargaining unit contracts and make appropriate recommendations to
the Board.

﻿

b.To administer the approved labor contracts and see that appropriate managers
and supervisors understand the provisions of the contracts and their
administration.

﻿

11.Employee Relations

﻿

To ensure that two-way communication between employees and management is
established providing opportunities for feedback and employee involvement and
participation as appropriate.

﻿

C.Operations

﻿

1.Overall Administration

﻿

a.To direct and manage the day-to-day operations and activities of the
Association in accordance with the policies of the Board of Directors and in
accordance with all contracts and lending institution policies and procedures,
as well as applicable federal, state and local laws.

﻿

b.To delegate appropriate authority to immediate staff and authorize further
delegation of authority to any level of management with full recognition that
the Chief Executive Officer cannot be relieved of overall responsibility or any
portion of accountability.

﻿

c.To designate an appropriate person to serve as Acting Chief Executive Officer
in the absence of the Chief Executive Officer.

﻿

d.To ensure that staff advice and assistance is available to the Board of
Directors and its committees. 

 

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BOARD POLICY:  401

PAGE:  6

 

 

e.To accept invitations to participate in or designate other staff members to
participate in national, state and local meetings which further the best
interest of the Association, within the limitations of Board policy and the
approved budget.  Participation by the Chief Executive Officer in such
activities which requires considerable time over a sustained period requires
approval of the Board. 

﻿

f.To determine the transportation needs of the Association, with the
understanding that the number of company-owned or leased cars individually
assigned to employees will be minimized, and a pool of company-owned or leased
cars will be utilized, and both activities will be accomplished in the most
economical and practical extent possible.  Such company-owned or leased cars
shall be used only for trips that are primarily official business.

﻿

g.To serve as the authorized spokesperson for the Association on major issues
impacting the Association and to keep the Board up to date and well informed on
such issues.

﻿

h.To monitor and report to the Board of Directors on the Association’s legal
matters.

﻿

i.To provide for continuous improvement of operational and financial practices
and core performance metrics consistent with relevant industry norms 

﻿

2.Membership Services

﻿

To direct appropriate and efficient membership services in such areas as, but
not necessarily confined to, public and member relations, load management,
energy conservation, marketing communications, and research.

﻿

3.Legislation

﻿

a.To develop and carry out, consistent with Board Policy 121, a legislative
program furthering the Association's objectives and policies.  Such a program
will include, but not be limited to, research, preparation of testimony,
presentation of testimony before appropriate committees, consultation with
members of Congress, the state legislature, and state and federal administrative
and regulatory agencies. 

b.To participate with allied groups to obtain their increased understanding and
support of the Association's legislative and

 

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BOARD POLICY:  401

PAGE:  7

 

 

regulatory objectives and programs.

﻿

4.Financial

﻿

a.

To administer the approved budget, including approval of non-budgeted items or
budget changes of not more than $1,000,000 and all non-budgeted items which, in
his or her judgment, are vital to affect unanticipated emergency maintenance or
repairs.  Non-budgeted items or budget changes exceeding $500,000 must be
reported to the Board of Directors.

﻿

b.

To determine the approval limits of individual employees for Association
invoices, contracts, check requests, purchase orders and requisitions.  No
transactions can be approved by an individual above his or her signature
authority (whether it is a regular or one-time transaction) as provided by
Association Operating Policies, Procedures and/or Practices and that
individual’s job duties and responsibilities for that specific transaction.

﻿

c.

To invest or reinvest funds, cash investments when due, and cash government
bonds when, and if, necessary to protect the Association's cash position, and to
carry out an effective cash management program. 

﻿

d.

To authorize and approve the travel expenses of personnel, except the Chief
Executive Officer's, on company business within the limitations of the budget
and within established policy.  All such expenses shall be supported by itemized
expense accounts with receipts attached, as appropriate.  Expenses of the Chief
Executive Officer will be approved by the Board Chair or the Treasurer of the
Board prior to payment.

﻿

e.

To approve accounting systems, procedures, statistics and types of reports
necessary for sound financial management of the Association, and to meet the
requirements of lending and regulatory agencies and for necessary control
information required by the Board of Directors.

﻿

f.

To purchase all equipment, vehicles, hardware, furniture, materials, and
supplies within the limitations of the budget and Board policy.  All purchases
shall comply with applicable Association bylaws, policies and procedures.  All
purchases of major equipment or large quantities of materials for generation,
transmission and substations shall be via competitive bids when feasible.

 

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BOARD POLICY:  401

PAGE:  8

 

 

g.

To negotiate and approve contracts for construction in accordance with
applicable Association procedures.  Contracts in excess of $1,000,000 (net to
the Association) shall be submitted to the Board for approval.  Once the Board
has approved the contract, the Chief Executive Officer or his/her designee is
authorized to sign the contract and any invoices, purchase orders, task or
requisitions related to that contract subject to the requirements of subsections
h. and i. below.

﻿

h.

To approve purchase orders and contracts, including cumulative changes, if
$1,000,000 or less (net to the Association) for previously Board-approved
projects and report on all active purchase orders and contracts over $250,000
(gross) each quarter.  Purchase orders and contracts exceeding $1,000,000 (net
to the Association) will be brought to the Board for approval prior to any
commitments or expenditures being made.  Once the purchase order and contract
have been approved by the Board, the Chief Executive Officer or his/her designee
can sign any invoices, checks, purchase orders and requisitions related to the
contract.

﻿

i.

To approve change orders on purchase orders and contracts previously
Board-approved, if the cumulative value of the changes is less than 15% of the
original value.  Change orders exceeding 15% of the original Board approved
contract value or which cause the original value to exceed $1,000,000 (net to
the Association) will be brought to the Board for approval prior to any
commitments or expenditures being made.

﻿

j.

To approve invoices and payments for the purchase of fuel for the generation of
electric energy.under fuel contracts previously approved by the Board

k.

To approve invoices and payments for the purchase of electric energy under
contracts previously approved by the Board

﻿

l.

To approve invoices and payments necessary to comply with contractual
obligations of the Association for facilities jointly owned with other
certificated utilities or the State of Alaska.

﻿

m.

To approve payments necessary to comply with the requirements of the indenture
and debt obligations of the Association.

n.

To approve invoices and payments of premiums for insurance for the Association.

o.

To approve payments necessary to comply with obligations of the Association
under pension and benefits programs.

﻿

 

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BOARD POLICY:  401

PAGE:  9

 

 

p.

To determine insurance coverages required for effective risk management and to
negotiate purchase of such coverages within the limitations of the budget and
Board policy.

﻿

q.

To authorize individual memberships in civic clubs and organizations and company
memberships in local organizations in which membership would be helpful and to
authorize payment of dues by the Association within the limitations of the
budget and established Board policy.

﻿

r.

To ensure that an internal auditing function is in place to carry out necessary
studies with reports to the Board by the Chief Executive Officer on the results
of such studies as appropriate.

﻿

s.

After authorization of a bond issuance by the Board, to ensure that the
documentation necessary for the issuance of bonds is prepared, and to carry out
negotiations with financing institutions for the sale of such bonds striving to
achieve the lowest cost financing and to obtain approvals as are necessary for
the sale thereof.

﻿

t.

Subject to Subsections (g) and (h) above:  To negotiate and execute all
documents relating to the purchase, use, sale, lease, or other transactions
affecting real property, to exercise the power of eminent domain to acquire for
projects described in an approved budget property which the Association has been
unable to obtain by negotiation; to execute and deliver all environmental
studies and reports; to make application for all permits relating to the
operations of the Association; to design, route and determine the site for all
facilities within the limitations of Board policy and the budget.

﻿

﻿

u.

To perform all acts necessary or incidental to the management of the operations
of the Association, unless such acts are specifically reserved to the Board
pursuant to law, the Association’s Articles of Incorporation and Bylaws, or
Board policies.

﻿

5.Control

﻿

a.Operations

﻿

To submit periodic and special reports to the Board of Directors on conformity
of operations with approved policies and programs and recommend any revisions
requiring Board approval and to direct any remedial action required.

 

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BOARD POLICY:  401

PAGE:  10

 

 

﻿

b.Finances

﻿

To submit periodic and special financial reports to the Board to keep them
informed of the Association's financial position and conformance to financial
plans and forecasts, and to see that all persons having access to cash or
responsibility for purchasing of materials are properly bonded if required..

﻿

c.Budgets

﻿

To report monthly to the Board on revenues and expenditures compared to
budget.  To recommend any revisions required, and to direct any necessary
remedial action.

﻿

d.Annual Financial Audit

﻿

To participate with the Board in the review, with the auditor present, of the
annual financial audit and management letter.  To direct any remedial action
required and to ensure that the management letter, along with the Audit Report,
is sent to each Board member prior to the meeting at which they are to be
discussed.

e.Internal Controls

﻿

To develop and implement a system of internal controls for the Association which
comply with industry standards in accordance with the Committee of Sponsoring
Organizations of the Treadway Commission (COSO)

﻿

f.Materials Management

﻿

1.To determine the amount of, and establish proper control of, all physical
inventories to minimize investment in inventories needed to meet operating and
construction needs.

﻿

2.To ensure that a system is established to accurately account for all materials
used.

﻿

g.Member Complaints

﻿

To submit periodically to the Board of Directors an analysis of Member
complaints and to take any corrective action required or to recommend
appropriate revisions in Board policy.

﻿

 

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BOARD POLICY:  401

PAGE:  11

 

 

h.Reliability of Service

﻿

To submit annually to the Board a report on service reliability and any remedial
action taken.

﻿

i.Availability of Power Supply

﻿

To report periodically to the Board on load growth compared to availability of
power and to recommend plans to meet anticipated growth to ensure an adequate
and reliable supply for the Member at the lower possible costs consistent with
sound business and management practices.

﻿

j.Power Costs

﻿

To continually study power costs compared to projections and to recommend to the
Board, as far in advance as possible, any changes in power costs necessary to
maintain financial strength and stability and to meet all requirements of
lending and regulatory agencies.

﻿

k.Loss Control

﻿

To ensure that a loss control program is carried out to minimize and control
losses due to accidents, environmental hazards and other risks.

﻿

l.Member Meetings

﻿

To report to the Board on the effectiveness of annual and other member meetings
with recommendations on improvements which can be made.

﻿

III.RESPONSIBILITY

﻿

A.The Chief Executive Officer shall report to the Board periodically on how
these delegations are being carried out.  Further delegations to the Chief
Executive Officer may be made as required.

﻿

The Chief Executive Officer may delegate any of the foregoing authorities to the
Acting Chief Executive Officer or other staff and the Acting Chief Executive
Officer may act in any or all of these responsibility areas in the absence of,
and when designated to act for, the Chief Executive Officer.  The Chief
Executive Officer is solely responsible for and accountable to the Board for the
foregoing delegations of responsibility.

 

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BOARD POLICY:  401

PAGE:  12

 

 

﻿

B.The Board of Directors is responsible for approving any changes in the
delegations to the Chief Executive Officer.

﻿

The Board Chair shall be responsible for ensuring that the performance of the
Chief Executive Officer is appraised each year by the Operations Committee of
the Board and that a written report is made to the full Board on or before the
second Board meeting in March of each year, but no later than April 23, on the
results of such appraisal, including a recommendation on a salary adjustment
when appropriate, and that the results of such appraisal are discussed with the
Chief Executive Officer.

﻿

﻿

﻿

﻿

﻿

﻿

﻿

﻿

﻿

﻿

﻿

 

 

 

 

Date Approved:

 

 

Attested:

 

﻿

 

 

Alex Gimarc, Secretary of the Board

﻿

 

 

--------------------------------------------------------------------------------

 

APPENDIX B

 

CHUGACH ELECTRIC ASSOCIATION, INC.

﻿

﻿

BOARD POLICY:  402

﻿

﻿

BOARD OF DIRECTORS - CHIEF EXECUTIVE OFFICER RELATIONSHIP

﻿

﻿

I.OBJECTIVE

﻿

To establish the policy governing the basic relationship between the Board of
Directors and the Chief Executive Officer, including the principles involving
the delegation of authority.

﻿

II.CONTENT

﻿

The Board of Directors of the Association recognizes, establishes, and maintains
the following guidelines in their relationship with the Chief Executive Officer:

﻿

A.It is recognized that good management is the most important factor in the
success of the Association.  This includes a strong and effective Board, Chief
Executive Officer, as well as dedicated and capable employees.  In exercising
its responsibilities, the Board of Directors reserve their authority to
establish policies, approve plans and programs and delegate authority to their
Chief Executive Officer, except those that are by law, the Articles of
Incorporation and Bylaws, conferred upon or reserved to the members.

﻿

B.The Board of Directors recognize their responsibility and their need to
establish policies, approve plans and programs, appraise results achieved and
delegate authority to the Chief Executive Officer to execute and carry out their
plans, programs and policies.  The Chief Executive Officer shall, among other
things, be responsible for the hiring of capable personnel within the
limitations of Board policy and budget constraints, determining compensation
within the approved wage and salary plan and policy, training, supervising and
terminating if necessary.

﻿

C.All policies of the Board of Directors shall be adopted at regular or special
Board meetings acting collectively as a Board.  The Chief Executive Officer is
delegated the responsibility of carrying out such policies and reporting back to
the Board on the results achieved.

﻿

﻿

﻿

D.The Board of Directors recognizes that efficient management of the Association
can exist only through mutual understanding and complete cooperation between the
Board of Directors and the Chief Executive Officer.  The Chief Executive Officer
is expected to produce results and give an account to the Board of Directors for
his or her stewardship.  His or her performance cannot be the best unless he or
she is given latitude to exercise independent judgment in executing policies of
the Board of

 

--------------------------------------------------------------------------------

 

 

 

Directors.  The Board of Directors acknowledges that obligation and gives the
Chief Executive Officer that latitude of judgment and discretion, and expects
faithful performance in carrying out all of the policies of the Board of
Directors.

﻿

E.The Board of Directors recognize their responsibility for the employment of a
Chief Executive Officer, and further, the additional responsibility for a
systematic annual appraisal, no later than April 23 each year, of the Chief
Executive Officer’s performance in order that growth, development and effective
improvements are encouraged.

﻿

F.The Chief Executive Officer may only be terminated in accordance with the
contract between the Chief Executive Officer and the Board.

﻿

III.RESPONSIBILITIES

﻿

The Board Chair shall be responsible for bringing the attention of the Board
members to non-adherence to this policy.

﻿

﻿

﻿

﻿

﻿

 

 

 

 

Date Approved:

 

 

Attested:

 

﻿

 

 

 

Secretary of the Board

﻿

 

 

--------------------------------------------------------------------------------

 

APPENDIX C

 

CHUGACH ELECTRIC ASSOCIATION, INC.

﻿

﻿

BOARD POLICY: 403

﻿

﻿

DELEGATION TO THE CHIEF EXECUTIVE OFFICER OF CERTAIN OF THE SECRETARY AND
TREASURER OF THE BOARD’S DUTIES

﻿

﻿

I.OBJECTIVE:

﻿

To delegate to the Chief Executive Officer certain duties of the Secretary and
the Treasurer of the Board.

 

II.CONTENT:

 

Article VI, Section 8 of the Association’s bylaws provides that the Board may
delegate one or more of the duties of the Secretary of the Board and/or of the
Treasurer of the Board to others.  By this policy, the Board specifies the
duties so delegated and establishes certain standards and conditions governing
these delegations:

﻿

A.The duties hereinafter specified are delegated to the Chief Executive
Officer.  The Chief Executive Officer may further delegate these duties to
his/her staff, but he/she shall not be relieved of full accountability for their
proper execution.

﻿

B.Certain of the Secretary of the Board’s duties as set forth in Article VI,
Section 6 of the Association’s Bylaws are so delegated as described below:

﻿

1.Recording the minutes of the board or member meetings.  However, if the
Secretary of the Board is present at such meetings, this shall be done under
his/her supervision and direction, and the Secretary of the Board shall be
responsible for their accuracy and shall sign them after they are duly approved.

﻿

2.Giving notice of board or member meetings.  However, if the Secretary of the
Board so desires, the Secretary of the Board shall approve the form and wording
of any notice of a special board or member meeting, in which case such notice
shall be sent over his/her name as Secretary of the Board.  The Chief Executive
Officer shall notify the Secretary of the Board that such a notice is to be
given so as to afford him/her an opportunity to exercise the prerogative above
stated.

 

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BOARD POLICY:  403

PAGE:  2

 

 

﻿

3.Serving as custodian of the Association’s records and its official seal.  The
Secretary of the Board shall, however, affix or personally supervise the
affixing of the official seal to any document if so required by law or board
resolution.

﻿

4.Keeping a register of the names and addresses of all members.

﻿

5.Keeping on file copies of the Association’s Articles of Incorporation and
Bylaws and being responsible for furnishing copies thereof to members upon their
request. 

﻿

6.In general, performing all duties incident to the office of Secretary of the
Board, and such other duties as from time to time may be assigned by the Board
of Directors.

﻿

C.Certain of the Treasurer of the Board’s duties as set forth in Article VI,
Section 7 of the Association’s bylaws are delegated to the Chief Executive
Officer as described below:

﻿

1.Being in charge and having custody of, and being responsible for, all funds
and securities of the Association.  However, the Chief Executive Officer’s
duties, responsibilities and authorities in this respect may be limited or
conditioned as otherwise resolved by the Board, either from time to time or by
separate policy governing the subject.

﻿

2.Receiving, receipting, depositing and investing monies received by the
Association. However, the Chief Executive Officer’s duties, responsibilities and
authorities with respect to deposit institutions and investments shall be within
the limitations of Board policy.

﻿

3.In general, performing all the duties incident to the office of Treasurer of
the Board and such other duties as from time to time may be assigned by the
Board of Directors.

﻿

﻿

III.RESPONSIBILITIES: 

﻿

It shall be the responsibility of the Board of Directors to administer this
policy.

﻿

﻿

﻿

﻿

﻿

 

 

 

 

Date Approved:

 

 

Attested:

 

﻿

 

 

 

Secretary of the Board

 

 

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February 25, 2016

 

APPENDIX D

﻿

Board of Directors

CEO Appraisal and Compensation

Process

﻿

The Board may use the following scoring matrix to award a percentage salary
increase based on preset parameters on a “balanced scorecard” basis and arrive
at an overall score from 1 to 5 which will be used to calculate the annual
percentage wage increase in Section 4c of the Employment Agreement (See Example
1 Chart).

﻿

Example 1.   Calculation of Overall Parameter Performance

Parameter

Board 1

Board 2

Board 3

Board 4

Board 5

Board 6

Board 7

Average

STD DEV

1

4

3

3

4

3

2

5

3.4

 

2

3

3

4

4

5

5

2

3.7

 

3

5

5

5

3

4

4

4

4.3

 

4

4

4

4

4

4

4

4

4.0

 

5

3

3

3

3

3

3

3

3.0

 

6

5

5

5

5

5

5

5

5.0

 

7

4

4

5

3

3

3

3

3.6

 

8

2

3

3

3

2

2

2

2.4

 

Overall

 

 

 

 

 

 

 

3.7

 

﻿

CEO Merit Increase Parameter Scoring Guideline

Well in advance of each performance cycle the Board of Directors and the CEO
will work together to establish and adjust annual performance parameters for the
CEO and Corporation.

At the end of each performance cycle it is the responsibility of the Board of
Directors to assess the performance of the CEO and Corporation compared with the
parameters that were previously developed during the previous cycle (including
any parameters that may have been added or adjusted mid-term, after the start of
the performance cycle).  Scoring of the CEO’s performance will use a five-point
scale.  The following general guideline will be helpful in determining the score
on a specific parameter.

Outstanding (5):  An “outstanding” score will be supported by specific work
product, demonstrated change, documented results, creating something new,
repeatability of results, on time/under budget results, and execution of an
effective communication plans.  The work is performed in such a way to
contribute to the relationship with the board, members, employees, and business
partners (where applicable).  All or nearly all of the sub goals or measures
within the parameter were met.

 

--------------------------------------------------------------------------------

 

February 25, 2016

 

Excels (4):  An “excels” score will be supported by specific work product,
demonstrated change, documented results, creating something new, repeatability
of results, on time/under budget results, and execution of an effective
communications.  The work is performed in such a way to contribute to the
relationship with the board, members, employees, and business partners (where
applicable).  More than half of the sub goals or measures within the parameter
were met.  Progress is shown on all sub goals and measures.

Good (3):  A “meets expectations” score is for simply meeting the base
requirement of the parameter.  Work product or outcomes may lack one of the five
point hallmarks.  The majority of the sub goals or measures with the in the
parameter were met.

Needs Improvement (2):  A “needs improvement” score is supported when more than
half of the sub goals or measures with the in the parameter were not met.  Needs
improvement may also be applied when a goal is met but where a significant
number of the five point score hallmarks are not met.  Progress is not shown on
all sub goals and measures.

Unsatisfactory (1):  An “unsatisfactory” score will be supported by specific
examples of goals, targets, and timeline not being met.  Additionally, a poor
score could include work that was simply not started or planned.  This does not
include parameters that were not met due to advanced reprioritization with the
board.  Or, parameters that could not be met due to circumstances that were
unforeseen or not controllable.  All or nearly all of the sub goals or measures
with the in the parameter were not met.

5 = Outstanding: Consistently exceed expectations

4 = Excels: Frequently exceed expectations

3 = Good: Meets, and may exceed expectations

2 = Needs Improvement: Meets some, but not all expectations

1 = Unsatisfactory.

The following table shall be used to determine the annual salary increase of the
CEO based on the above-mentioned Parameters and scoring.

﻿

Salary Increase

 

Overall Parameter

Performance Review

Score Range

0%

 

1.0

2.5

1%

 

2.6

3.0

2%

 

3.1

3.8

3%

 

3.9

4.5

5%

 

4.6

5.0

﻿

 

 

--------------------------------------------------------------------------------

 

February 25, 2016

 

APPENDIX E

﻿

Board of Directors

CEO Pay for Performance Process

﻿

Performance Payment.  If CEO maintains an overall Parameter Performance score of
3.1 or higher the CEO shall be eligible for a performance-based Payment.

Well in advance of each performance cycle the Board of Directors and the CEO
will work together to establish and adjust annual Pay for Performance Objectives
for the CEO and Corporation.

At the end of each performance cycle it is the responsibility of the Board of
Directors performance of the CEO and Corporation compared with Pay for
Performance Objectives that were developed during the previous cycle (including
any objectives that may have been added or adjusted mid-term, after the start of
the performance cycle). 

Board to apply weighting to each objective and sum total percentage (see Example
Chart).  This percentage used in Section 4d of Employment Agreement to determine
performance payment. Board can either gain consensus on achieved percentage or
score separately and calculate an average percentage achieved for each
objective.

Example 2 – Percent of Objectives Achieved

﻿

Objectives

Max

Achieved

Category %

1

30%

100%

30%

2

20%

50%

10%

3

20%

50%

10%

4

10%

50%

5%

5

10%

20%

1%

6

10%

100%

5%

﻿

 

 

 

﻿

100%

 

61%

﻿

The following table will be used to calculate the Performance Payments.

﻿

﻿

 

 

 

Percentage of Objectives Achieved

Range

 

Performance Payment Percentage

of Salary

0%

 25%

 

0%

26%

 44%

 

6%

45%

 63%

 

12%

64%

 82%

 

18%

83%

100%

 

30%

﻿

 

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