Exhibit 10.3

 

Relocation Policy and Reimbursement Agreement

 

This Agreement is effective as of the date signed. It is between HCC Insurance
Holdings, Inc. (the “Company” or “HCC”) and Christopher J. Williams, Jr. (“You”,
“Your”, or “Employee”).

 

HCC has agreed to spend a substantial sum of money for the purpose of relocating
you and your legally-recognized immediate family members who currently live with
you to the Houston, Texas area (“Houston”).

 

As described herein, the Company will reimburse you for reasonable and proper
amounts or provide advance assistance of expenses incurred as a result of your
relocation from your current place of residence to Houston.

 

You are eligible to have your relocation expenses reimbursed after relocating
from your former residence to Houston, Texas. All relocation expenses should be
filed separately from other types of reimbursable business expenses and should
be clearly marked “Relocation Expenses.”

 

The Administration Department will assist relocating employees to facilitate
their move. Please contact the Administration Department (Debbie Riffe, Vice
President of Administration 713-744-9634) to obtain the names of outside
services, such as movers and real estate brokers, to help you relocate.

 

The Internal Revenue Service (IRS) requires that certain relocation and moving
expenses paid to and on behalf of an employee be included as regular income and
reflected on the employee’s W-2. The Company includes these amounts, when
applicable, on the employee’s W-2 summary of earnings. The employee is allowed
to deduct certain moving expenses (other than those reimbursed by the Company
and excluded from the employee’s W-2) as adjustments to gross income in
calculating individual income tax. The Company will provide a breakdown of all
relocation expenses to ensure the necessary information for completing the
required tax forms. You are advised to see qualified tax counsel for advice in
these areas where specific questions arise.

 

To the extent the Company’s payment of reasonable relocation and moving expenses
in accordance with the foregoing is reported as taxable income to you on IRS
Form W-2, the Company shall make an additional tax gross-up payment to you such
that the total of that payment plus the amount of the reported taxable
reimbursement of relocation and moving expenses shall equal the amount of the
reported taxable reimbursement divided by 0.6355 (i.e., 1 minus the deemed
marginal income tax rate of 36.45%).

 

In order to address the financial concerns you may have regarding a move, HCC
has put together the following relocation package:

 

1.               The Company will pay for temporary housing, up to nine months,
capped at $7,500 per month.

 

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2.               When you purchase a residence to be used as your primary
residence in Houston, you will be reimbursed for customary buying cost, subject
to a maximum of $300,000, including, but not limited to:

 

a.               Mortgage applications and credit rating fee.

 

b.              Cost of building inspection, plot survey, and termite
inspection, if required by mortgage lending institution.

 

c.               Title insurance premium (only if specifically required by state
statute or mortgage lending institution).

 

d.              Recording fees and property tax transfer.

 

No reimbursement will be allowed for the following:

 

a.               Baby-sitting.

 

b.              Care of pets.

 

c.               Disconnecting and connecting appliances and utilities.

 

d.              Removing and installing antennas, carpet and draperies.

 

e.               Home cleaning, maintenance or repair costs.

 

3.               The Company will provide transportation on the Company’s
aircraft for two flights  to/from Houston  for purposes of relocation of you and
your family members  Please contact Debbie Riffe in the Company’s Administration
Department for assistance with scheduling these flights.

 

4.               Reimbursement for rental expense of a full-sized sport utility
vehicle or equivalent for up to nine months.

 

Before any reimbursement is made under this Relocation Policy and Reimbursement
Agreement, you will be required to sign a Promissory Note requiring you to
reimburse the Company for all expenses paid by the Company and all payments to
you (including any amounts withheld for taxes), if you should voluntarily leave
the employment of the Company before December 31, 2012 (unless for Good Reason
as defined in the Employment Agreement).

 

You understand and agree that the Company’s agreement to pay certain relocation
costs and expenses is contingent upon your permanent relocation to Houston not
later than January 1, 2012, as well as your continued employment with the
Company until at least December 31, 2012.  You further understand and agree that
should you voluntarily leave the Company’s employment before December 31, 2012
(unless for Good Reason as defined in the Employment Agreement), you must repay
the Company all expenses paid by the Company

 

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and all payments to you (including the tax gross-up payment and any amounts
withheld for taxes) in connection with the relocation.

 

You further agree and authorize the Company to withhold wages, expense
reimbursements, unused earned paid time off, benefits and any other monies or
property due you in order to satisfy any repayment obligation.

 

In order to receive relocation benefits, the Relocation Policy and Reimbursement
Agreement, together with the Employment Agreement, must be signed and returned
to Randy Rinicella, General Counsel via e-mail (rrinicella@hcc.com) or facsimile
transmission (713-744-9648).

 

I have read, understand, and agree to abide by the terms of this Agreement.

 

Signature:

    /s/ Christopher J. Williams, Jr.

 

Date:

April 27, 2011

 

 

Christopher J. Williams, Jr.

 

 

 

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