Title: Court Assistant II Regular, Part-Time (29 Hours), Position Number 21-144

State: new-hampshire

Issuer: New Hampshire Supreme Court

Document:

ADMINISTRATIVE OFFICE OF THE COURTS POSITION ANNOUNCEMENT #21-144 (REPOST) Location Position Available Salary Range External Closing Date 10th Circuit Court Candia, NH Court Assistant II Regular, Part-Time (29 Hours) Hourly Rate: $14.92 - $21.84/hour Labor Grade: 10 Open until filled NOTE: Regular, part-time position working 29 hours per week. No health or dental benefits available, however, pro-rated annual leave, sick leave, and holiday pay are available. This position is included in a collective bargaining unit represented by the State Employees Association of NH, SEIU Local 1984. Employees hired for this position may be required to attend new employee orientation in Concord, NH prior to beginning their job at their assigned judicial branch location. Mileage reimbursement will be paid pursuant to the collective bargaining agreement. _____ IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE Step 1:  Print application from the HR Job Postings page on the website https://www.courts.state.nh.us/forms/nhjb-2099-dfps.pdf (Applications are required. Resumes may be submitted to supplement the Application, and should be sent in the same fashion as described in step 2.) Step 2:  e-mail application: applications@courts.state.nh.us  or fax application: (603) 513-5454  or mail application: Administrative Office of the Courts One Granite Place, Suite N400 Concord, NH 03301 Equal Employment Opportunity (EEO) Survey Please take a moment to view the EEO survey attached to this position announcement. Your responses are STRICTLY VOLUNTARY and will be kept CONFIDENTIAL. Please return with your application and/or resume. (At any time we may have more than one position vacant in the court system. Your application may not be considered if you fail to note a specific position on your application.) JOB DESCRIPTION COURT ASSISTANT II – Regular, part-time position working in the New Hampshire Court System, subject to the sufficient and continued funding of the Judicial Branch by the Legislature. EXTERNAL The normal work day for Judicial Branch employees shall consist of work normally performed between the hours of 7:30 a.m. to 5:00 p.m. Monday through Friday; however, the normal work day may be adjusted based on the needs of the court location. DEFINITION OF WORK This is general clerical work in the New Hampshire Court System. Work involves performing varied clerical functions requiring the application of independent judgment and regular application and limited interpretation of routine policies, practices, and rules. Advice and assistance will normally be provided as requested; however most functions are performed with minimum supervision. Positions in this class require the need for specialized knowledge of court processes. Greater consequence of error if work is not performed accurately. Employees in this position may be required to travel during the regular course of business, and are subject to transfer or reassignment at the discretion of the Administrative Judge. REPORTING LINES This position reports to the Clerk of the Court and/or his or her designee and has no supervisory responsibility. ESSENTIAL FUNCTIONS (EXAMPLES OF WORK PERFORMED) (Any one position may not include all of the duties listed, nor do the examples cover all the duties that may be performed.) Opens, date stamps, sorts and distributes mail. Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case category; and processes documents as required in accordance with court rules. Assigns docket numbers and records information as required in the appropriate files. Files court records using chronological, alphabetical, and numerical filing systems. Type notices, orders and decrees, correspondence, hearing and trial lists. Answers telephone, prepares copies. Prepares summonses, notices, warrants, subpoenas and similar processes; computes applicable dates for service and return of service, affixes court seal, and prepares copies of documents. Operates electronic recording machine to record court proceedings. Receives and records court revenue and may maintain and prepare other financial records and reports as required. Performs related work as required. DESIRABLE EDUCATION AND EXPERIENCE Graduation from high school and two years court clerical experience; or any equivalent combination of education and experience which provides the following knowledge, abilities and skills: KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of court procedures and policies, legal documents, statutes, and rules pertaining to the court. Knowledge of the organization, operations, functions, and scope of authority of the court or activity to which assigned. Knowledge of effective and efficient office practices and procedures. Ability to understand and follow oral and written instructions. Ability to make work decisions in accordance with laws, regulations, and policies and procedures. Ability to maintain a variety of records and prepare reports from such records. Ability to establish and maintain effective working relationships with others. Skill in the operation of a computer and other standard office equipment. SPECIAL REQUIREMENT Must successfully pass a criminal records check DISCLAIMER STATEMENT This position description represents general duties and is not intended to list every specific function of this position #21-144 08/16/2021 State of New Hampshire - Administrative Office of the Courts Equal Employment Opportunity Survey As part of its mandate under Title VII of the Civil Rights Act of 1964, the federal Equal Employment Opportunity Commission requires periodic reports from state governments which indicate the composition of their applicant and work force by age, gender and ethnic/race category based on specific job categories (professional, technical, administrative, management etc.). Your responses are Strictly Voluntary, will be kept Confidential and separated from all other personnel records only accessed by the Human Resources Department. No adverse treatment will result if you choose not to answer any of the questions. SOCIAL SECURITY NUMBER: ___ ___ ___ - ___ ___ - ____ ____ ____ ____ AGE: _______ (In whole numbers) JOB TITLE of position for which you are applying: _____________________________ POSITION NUMBER of position for which you are applying: _____________________________ GENDER: (Please check only one response below) _____ Male _____ Female ETHNICITY: (Please check only one response below) H = Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin regardless of race. _____ YES _____ NO RACE: (Please check only one response below) ___ W = White (Not Hispanic or Latino) A person having origins in any of the original peoples of Europe, the Middle East or North Africa. ___ B = Black or African American (Not Hispanic or Latino) A person having origins in any of the black racial groups of Africa. ___ NHOPI = Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino) A person having origins in any of the peoples of Hawaii, Guam, Samoa or other Pacific Islands. ___ A = Asian (Not Hispanic or Latino) A person having origins in any of the original peoples of the Far East, Southeast Asia or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam. ___ AIAN = American Indian or Alaska Native (Not Hispanic or Latino) A person having origins in any of the original peoples of North and South America (including Central America) and who maintain tribal affiliation or community attachment. ___ T = Two or More Races (Not Hispanic or Latino) All persons who identify with more than one of the above five races. Please circle all that apply: W B NHOPI A AIAN Date completed: ___________________________ Thank you for your participation. PLEASE RETURN COMPLETED FORM TO: Administrative Office of the Courts Human Resources Dept. One Granite Place, Suite N400 Concord, NH 03301