## (4) Measures Using the Electronic Notification System

### A. Immigration Bureau’s Electronic Notification System

The “Notification Relating to the Organization of Affiliation, etc.” (items of Article 19-16 of the Immigration Control Act) to be made by the mid to long-term resident and the “Notification by the Organization of Affiliation” (Article 19-17 of the Immigration Control Act) to be made by the organization of affiliation accepting the mid to long-term resident may be submitted directly to the regional immigration bureau or may be sent by post to the Residency Management Information Department of the Tokyo Regional Immigration Bureau, but in addition, from June 24, 2013, the Immigration Bureau commenced the operation of the “Immigration Bureau Electronic Notification System” through which notifications may be made via the Internet (https://www.ens-immi.moj.go.jp/NA01/NAA01SAction.do). Mid to long-term residents and the staff of the organizations of affiliation are able to access the electronic notification system using their own Internet environment and to make a notification by entering the necessary items. Furthermore, since this administrative services system is one which connects to outside users via the Internet, for the convenience of the user, the screen is displayed in a variety of languages (Japanese, English, Chinese (simplified characters and traditional characters), Korean, Spanish, Portuguese and Tagalog).

Advantages of the Immigration Bureau’s electronic notification system are as follows.

(i) Foreign nationals do not have to go to the counter, but are able to make a notification using the Internet from their home or office and check the status of their notification.

(ii) The use of the system is free of charge.

(iii) A notification may be made 24 hours a day 365 days a year.

(iv) Omissions of details will be checked automatically.

(v) A bundled notification may be made for notifications by the organization of affiliation through use of the prescribed format.

The staff of an organization of affiliation which has registered the organization’s user information $ (*) $ for using the Immigration Bureau’s electronic notification system will be able to make a notification of a change in the name of the organization of affiliation or a change in the location in accordance with the provisions of Article 19-16 of the Immigration Control Act through use of the electronic notification system, upon a request being made by a mid to long-term resident who has also registered his or her user information, in place of such mid to long-term resident.

### B. Immigration Bureau’s Seiji Search System

The name given in the residence card and the special permanent resident certificate, in principle, should be given using the Roman alphabet, but in certain cases such as where a request is made by the foreign national, the name may be indicated in kanji together with or in place of the Roman letters.

With regard to the indication of names using kanji characters in the residence card and the special permanent resident certificate, in accordance with the Public Notice on the Indication of Kanji Character Names in the Residence Cards and Other Certificates (Ministry of Justice Public Notice