Silviase/jgov_v1.4_full_ann huggingface dataset:
## Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure

## Table of Contents

Chapter I General Provisions (Articles 1 to 6).....2
Chapter II Individual Number (Articles 7 to 16).....7
Chapter III Individual Number Card (Articles 17 and 18).....12
Chapter IV Provisions of Specific Personal Information.....14
Section 1 Restrictions on the Provision of Specific Personal Information (Articles 19 and 20).....14
Section 2 Provision of Specific Individual Information via the Cooperation Network System for Personal Information (Articles 21 to 25).....16
Chapter V Specific Personal Information Protection.....19
Section 1 Specific Personal Information Protection Assessment (Articles 26 to 28).....19
Section 2 Special Provisions to the Administrative Organs Personal Information Protection Act (Articles 29 to 35).....20
Chapter VI Specific Personal Information Protection Commission.....34
Section 1 Organization (Articles 36 to 49).....34
Section 2 Operations (Articles 50 to 56).....37
Section 3 Miscellaneous Provisions (Article 57).....39
Chapter VII Corporate Number (Articles 58 to 61).....40
Chapter VIII Miscellaneous Provisions (Articles 62 to 66).....42
Chapter IX Penal Provisions (Articles 67 to 77).....43
Supplemental Provisions.....46
Appended Table 1 (Re: Art.9).....51
Appended Table 2 (Re: Act.19, Act.21).....65
## Chapter I General Provisions

## (Purpose)

## Article 1

The purposes of this Act are to provide special provisions for the Act on the Protection of Personal Information Held by Administrative Organs (Act No. 58 of 2003), the Act on the Protection of Personal Information Held by Incorporated Administrative Agencies, etc. (Act No. 59 of 2003), and the Act on the Protection of Personal Information (Act No. 57 of 2003) so that Specific Personal Information, such as Individual Numbers, is handled safely and appropriately; and in addition to provide for those matters necessary to enable persons processing administrative affairs, such as administrative organs or local governments, to manage and use this information efficiently and to send to and receive information promptly from other persons who process administrative affairs by using the function of identifying an organization, such as a specific individual or corporation, that has an Individual Number or Corporate Number and by operating an information system that has been developed to verify information that belongs to different fields by said function and to check whether it pertains to the same person, and thereby to ensure efficient administrative operations and more fair payment and burdens in the administrative field; and to enable citizens who carry out procedures, such as applications or notifications, with said persons or who receive provision of convenience from said persons, to receive improvements in convenience, such as reduction of the burden by simplifying procedures or having simple procedures for identity confirmation.

## (Definitions)

## Article 2

(1) The term "Administrative Organs" as used in this Act means Administrative Organs set forth in Article 2, paragraph (1) of the Act on the Protection of Personal Information Held by Administrative Organs (hereinafter referred to as the "Administrative Organs Personal Information Protection Act").

(2) The term "Incorporated Administrative Agencies, etc." as used in this Act means Incorporated Administrative Agencies, etc. as set forth in Article 2, paragraph (1) of the Act on the Protection of Personal Information Held by Incorporated Administrative Agencies, etc. (hereinafter referred to as the "Incorporated Administrative Agencies, etc. Personal Information Protection Act").

(3) The term "Personal Information" as used in this Act means Personal Information as set forth in Article 2, paragraph (2) of the Administrative Organs Personal Information Protection Act that is held by Administrative Organs, Personal Information as set forth in Article 2, paragraph (2) of the Incorporated Administrative Agencies, etc. Personal Information Protection Act that is held by Incorporated Administrative Agencies, etc., or Personal Information as set forth in Article 2, paragraph (1) of the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act") that is held by persons other than Administrative Organs and Incorporated Administrative Agencies, etc.
are processed in relation to Affairs Using the Individual Number by using another person’s Individual Number to the extent necessary pursuant to the provisions of Article 9, paragraph (3) of this Act.

(12) The term "Person in Charge of Affairs Using the Individual Number" as used in this Act means a person who processes Affairs Using the Individual Number and a person who is entrusted with all or part of Affairs Using the Individual Number.

(13) The term "Person in Charge of Affairs Related to the Individual Number" as used in this Act means a person who processes Affairs Related to the Individual Number and a person who is entrusted with all or part of Affairs Related to the Individual Number.

(14) The term "Cooperation Network System for Personal Information" as used in this Act means an electronic data processing system that connects computers used by the heads of Administrative Organs (meaning heads of Administrative Organs, local government agencies, Incorporated Administrative Agencies, etc., local incorporated administrative agencies (meaning local incorporated government agencies as set forth in Article 2, paragraph (1) of the Act on Local Incorporated Administrative Agency (Act No. 118 of 2003); the same shall apply hereinafter), the Japan Agency for Local Authority Information Systems (hereinafter collectively referred to as an "Agency"), and Persons Referring Information and Persons Providing Information as set forth in Article 19, item (vii) of this Act; the same shall apply in Article 27 of this Act and Article 2 of the Supplementary Provisions) to one another by telecommunication lines, and that are installed and managed by the Minister of Internal Affairs and Communications pursuant to the provisions of Article 21, paragraph (1) of this Act in order to manage the provision of Specific Personal Information under Article 19, item (vii) of this Act by using cryptography or other communication methods through which the content of the information cannot easily be restored.

(15) The term "Corporate Number" as used in this Act means the number specified as the number to identify organizations, such as specific corporations, pursuant to the provisions of Article 58, paragraph (1) or (2) of this Act.

## (Basic Principles)

## Article 3

(1) The Individual Number and Corporate Number shall be used by considering the following matters as principles pursuant to the provisions of this Act:

(i) with regard to the processing of administrative affairs, it shall improve the management efficiency of information pertaining to organizations, such as individuals or corporations, and shall contribute to improving the convenience of citizens and improving the efficiency of administrative operations by establishing simple procedures to specify a person subject to said affairs;

(ii) it shall contribute to maintaining appropriate relationships between payment and burden in administrative fields, such as the social security system or taxation, by using the Cooperation Network System for Personal Information and other information systems equivalent thereto in order to send and receive information promptly and safely and to share information;
(Responsibilities of Local Governments)

## Article 5

Local governments shall take measures necessary to ensure the proper handling of Specific Personal Information, such as Individual Numbers, and shall voluntarily and independently implement measures related to the use of Individual Numbers and Corporate Numbers in accordance with the characteristics of each region in cooperation with the national government pursuant to the Basic Principles.

## (Efforts of Business Operators)

## Article 6

Business operators who use Individual Numbers and Corporate Numbers shall strive to cooperate with measures on the use of Individual Numbers and Corporate Numbers implemented by the national and local governments pursuant to the Basic Principles.
Number Card under the provisions of Article 17, paragraph (1) of this Act or other cases specified by Cabinet Order, he/she shall return said notification card to the Mayor of the Municipality of the Place of Domicile pursuant to Cabinet Orders.

(8) In addition to what is provided for in the preceding paragraphs, the format of the notification card and other necessary matters pertaining to the notification card shall be specified by Ordinance of the Ministry of Internal Affairs and Communications.

(Generating the Number to be Treated as the Individual Number)

## Article 8

(1) When the mayor of a municipality designates an Individual Number pursuant to the provisions of paragraph (1) or paragraph (2) of the preceding Article, he/she shall notify the Agency of the resident record code that is stated in the resident record pertaining to the person for whom said designation is implemented and shall request that the Agency generate the number to be treated as the Individual Number in advance.

(2) When the Agency is requested by the mayor of a municipality to generate a number to be treated as an Individual Number pursuant to the provisions of the preceding paragraph, it shall use an electronic data processing system that is established pursuant to the provisions of the following paragraph, shall generate a number that falls under the requirements below, and shall promptly notify said mayor of the municipality of the number pursuant to Cabinet Orders:

(i) a number that is different from any other Individual Number (including prior Individual Numbers as set forth in paragraph (2) of the preceding Article);

(ii) a number that is obtained by converting the resident record code as set forth in the preceding paragraph; and

(iii) a number that is not equipped with a pattern by means of which the resident record code set forth in the preceding item can be restored.

(3) The Agency shall generate numbers to be treated as Individual Numbers pursuant to the provisions of the preceding paragraph and shall establish an electronic data processing system in order to manage the generation of said numbers and the notifications to be made to the heads of municipality.

## (Range of Use)

## Article 9

(1) A person who processes administrative affairs, such as Administrative Organs, local governments, or Incorporated Administrative Agencies, etc., as listed in the left-hand column in Appended Table 1 (if there is a person who shall process all or part of the affairs listed in the right-hand column of said table pursuant to laws and regulations, including the person; the same shall apply in paragraph (3)) may use Individual Numbers to the extent necessary to search and manage Personal Information efficiently in the Specific Personal Information File kept by the person with regard to the processing of affairs listed in the right-hand column of said table. The same shall apply to a person to whom all or part of said affairs is entrusted.
(1) A person who is entrusted with all or part of Affairs Using the Individual Numbers or Affairs Related to the Individual Numbers (hereinafter collectively referred to as "Affairs Using the Individual Numbers, etc.") may re-entrust all or part thereof only in cases where the person obtains the permission of a person who made the original entrustment of said Affairs, etc. Using the Individual Numbers.

(2) A person to whom all or part of Affairs Using the Individual Numbers, etc. is re-entrusted pursuant to the provisions of the preceding paragraph shall be deemed to be a person who is entrusted with all or part of Affairs Using the Individual Numbers, etc. and the provisions of Article 2, paragraphs (12) and (13), paragraphs (1) through (3) of the preceding Article, and provisions of the preceding paragraph shall apply.

## (Supervision of Entrustees)

## Article 11

A person who entrusts all or part of Affairs Using the Individual Numbers, etc. shall carry out the necessary and appropriate supervision over a person who accepts said entrustment in order to facilitate the safe management of Specific Personal Information that is handled during Affairs Using the Individual Numbers, etc. pertaining to said entrustment.

### (Responsibilities of Persons in Charge of Affairs Using the Individual Numbers, etc.)

## Article 12

Persons in Charge of Affairs Using the Individual Numbers and Persons in Charge of Affairs Related to the Individual Numbers (hereinafter collectively referred to as "Person in Charge of Affairs Using the Individual Number, etc.") shall take measures necessary for appropriate management of Individual Numbers, such as prevention of divulgation, loss, or damage of Individual Numbers.

## Article 13

A Person in Charge of Affairs Using the Individual Numbers shall strive to facilitate information sharing and its appropriate use in cooperation with others in order to reduce the burden on the Person or his/her agent and the Person in Charge of Affairs Related to the Individual Numbers and to improve the efficiency of administrative operations and in order to prevent requests repeatedly to submit documents where the same information content is stated for multiple Affairs Related to the Individual Numbers.

## (Request for Provision)

## Article 14

(1) If a Person in Charge of Affairs Using the Individual Numbers, etc. needs to process Affairs Using the Individual Numbers, etc., he/she may request that the Person or another Person in Charge of Affairs Using the Individual Numbers, etc. provide the Individual Number.

(2) If it is necessary in order to process Affairs Using the Individual Numbers, a Person in Charge of Affairs Using the Individual Numbers (limited to persons provided for by Cabinet Order; the same shall apply in Article 19, item (iv) of this Act) may request that an Agency
provide identity verification information preserved by the Agency (meaning identity verification information preserved by the Agency as set forth in Article 30-9 of the Basic Resident Registration Act; the same shall apply in Article 19, item (iv) and Article 67 of this Act) pursuant to the provisions of Articles 30-9 through 30-12 of the Basic Resident Registration Act.

## (Restriction on Request of Provision)

## Article 15

No person shall request that another person (meaning a person other than a person who belongs to the same household of the person; the same shall apply in Article 20 of this Act) provide an Individual Number, except in cases where the person falls under any of the items of Article 19 of this Act and can accept provision of Specific Personal Information.

## (Measures of Personal Identification)

## Article 16

If a Person in Charge of Affairs Using the Individual Numbers, etc. receives provision of an Individual Number from the Person pursuant to the provisions of Article 14, paragraph (1) of this Act, he/she shall have said person who provides the Individual Number present documents specified by the provisions of ordinance of the competent ministry as documents proving that the Individual Number Card or notification card and matters stated in said notification card pertain to said person, or shall take any other alternative measure as provided for by Cabinet Order to confirm that the person is the Person.
# Chapter III Individual Number Card

(Delivery, etc. of the Individual Number Card)

## Article 17

(1) The mayor of a municipality shall deliver to a person who is recorded in the basic resident registration kept by said municipality an Individual Number Card pertaining to the person at the person's request as provided for by Cabinet Order. In this case, said mayor of the municipality shall have the person return a notification card and present documents specified by the provisions of ordinance of the competent ministry as set forth in the preceding Article, or shall take the measures provided for by Cabinet Order set forth in said Article.

(2) If a person who has received an Individual Number Card submits the initial notification of moving in set forth in Article 24-2, paragraph (1) of the Basic Resident Registration Act, he/she must submit said Individual Number Card to the mayor of the municipality at the same time as submitting said initial notification of moving in.

(3) The mayor of the municipality who receives an Individual Number Card pursuant to the preceding paragraph shall change Card Information, take the necessary measures to ensure the appropriate use of said Individual Number Card, and return it.

(4) If a person who has received an Individual Number Card makes a change to Card Information, he/she shall notify the Mayor of the Municipality of the Place of Domicile to that effect and submit said Individual Number Card within fourteen days from the day of the change, except in the cases prescribed in paragraph (2). In this case, the provisions of the preceding paragraph shall apply mutatis mutandis.

(5) If a person who has received an Individual Number Card loses said Individual Number Card, he/she shall notify the Mayor of the Municipality of the Place of Domicile to that effect immediately.

(6) If an Individual Number Card expires or in other cases provided for by Cabinet Order, it shall cease to be effective.

(7) If an Individual Number Card that is issued to a person expires or in other cases provided for by Cabinet Order, he/she shall return said Individual Number Card to the Mayor of the Municipality of the Place of Domicile pursuant to Cabinet Orders.

(8) In addition to matters set forth in the preceding paragraphs, the Individual Number Card format, validity period of Individual Number Cards, procedures for requesting re-issuance of Individual Number Cards, and other necessary matters pertaining to Individual Number Cards shall be specified by Ordinance of the Ministry of Internal Affairs and Communications.

## (Use of the Individual Number Card)

## Article 18

An Individual Number Card shall be used in measures of identity confirmation under the provisions of Article 16 of this Act and any person listed in the following items may use an Individual Number Card by recording matters necessary for processing the affairs specified in
said items in part of Individual Number Card that is segmented from the part where Card Information is recorded by electromagnetic means pursuant to the provision of their Prefectural Ordinance (in the cases set forth in item (ii), Cabinet Order). In this case, these persons shall handle the Individual Number Card in accordance with the standards specified by the Minister of Internal Affairs and Communications as necessary for the safe management of Card Information, such as preventing divulgation, loss, or damage of Card Information:

(i) municipality agencies: affairs specified by Prefectural Ordinance as those contribute to improving the convenience of local residents; and

(ii) a person, such as Administrative Organs, local governments, or private business operators, and who process affairs by identifying specific individuals who is specified by Cabinet Order: said affairs.
# Chapter IV Provisions of Specific Personal Information

## Section 1 Restrictions on the Provision of Specific Personal Information

(Restrictions on the Provision of Specific Personal Information)

## Article 19

No person shall provide Specific Personal Information except in cases that fall under any of the following items:

(i) when a Person in Charge of Affairs Using the Individual Numbers provides Specific Personal Information to the Person or his/her agent, or a Person in Charge of Affairs Related to the Individual Numbers to the extent necessary to process Affairs Using the Individual Numbers;

(ii) when a Person in Charge of Affairs Related to the Individual Numbers provides Specific Personal Information to the extent necessary to process Affairs Related to the Individual Numbers (excluding cases set forth in item (x));

(iii) when the Person or his/her agent provides Specific Personal Information, including the Individual Number of said Person, to the Person in Charge of Affairs Using the Individual Numbers, etc.;

(iv) when an Agency provides identity verification information preserved by the Agency to a Person in Charge of Affairs Using the Individual Numbers pursuant to the provisions of Article 14, paragraph (2) of this Act;

(v) when providing Special Personal Information along with business succession due to circumstances, such as entrustment of all or part of the handling of Specific Personal Information or mergers;

(vi) when providing Specific Personal Information pursuant to the provisions of Article 30-6, paragraph (1) of the Basic Resident Registration Act and other provisions of said Act provided for by Cabinet Order;

(vii) if a person listed in the first column of Appended Table 2 (in cases where there is a person who is specified to process all or part of affairs listed in the second column of said table pursuant to the provisions of laws and regulations, including the person; hereinafter the person shall be referred to as the "Person Referring Information") requests that a person listed in the third column of said table (in cases where there is a person who is specified to process all or part of affairs pertaining to the use or provision of Specific Personal Information listed in the fourth column of said table pursuant to the provisions of laws and regulations, including the person; hereinafter the person shall be referred to as the "Person Providing Information") provide Specific Information (limited to Specific Personal Information that is recorded in the Specific Personal Information File kept by a Person Providing Information) listed in the fourth column of said table that is necessary for processing affairs listed in the second column of said table, when said Person Providing Information provides said Specific Personal Information using the Cooperation Network System for Personal Information;

(viii) in cases where the Commissioner of the National Tax Agency provides to the prefectural