## Measures to Increase Convenience by using Immigration Bureau’s electronic notification system

### 1. Immigration Bureau’s electronic notification system

The notification relating to the organization of affiliation to be made by the mid to long-term resident and the notification relating to the mid to long-term resident to be made by the organization of affiliation may be made through submitting the documents or posting them, but from June 24, 2013, the Immigration Bureau's electronic notification system commenced operations enabling notifications to be made using the Internet. Mid to long-term residents and the staff of the organizations of affiliation are able to access the electronic notification system using their own Internet environment and to make a notification by entering the necessary items. In addition, since this administrative services system is one which connects to outside users via the Internet, for the convenience of the user, the screen is displayed in a variety of languages (Japanese, English, Chinese (simplified characters and traditional characters), Korean, Spanish, Portuguese and Tagalog).

(1) Advantages of using the Immigration Bureau’s electronic notification system

The advantages to using this system are that: (1) foreign nationals will not have to go to the counter, but will be able to make a notification using the Internet from their home or office and will be able to check the status of their notification, (2) the use of the system is free of charge, (3) a notification may be made 24 hours a day 365 days a year, (4) omissions of details will be checked automatically, and (5) notifications to be made by the organization of affiliation may be made using the Excel file format allowing a number of notifications to be made together.

(2) Registration for use of the Immigration Bureau’s electronic notification system

User information will have to be registered in order for a foreign national to be able to use the Immigration Bureau's electronic notification system. Mid to long-term residents will be able to acquire a user ID and password in order to log onto the system by entering and registering their identification details directly into the electronic notification system using their own Internet environment. In addition, the staff of the organizations of affiliation will be able to register by submitting a notification of user information registration to the counter of the regional immigration bureau, which has jurisdiction over the location of the organization of affiliation, and at a later date, will be able to obtain a user ID and password to log onto the system.

Moreover, the staff of an organization of affiliation which has registered the organization's user information will be able to make a notification of a change in the name of the organization of affiliation or a change in the location in accordance with the provisions of Article 19-16 of the Immigration Control Act through use of the electronic notification system, upon a request being made by a mid to long-term resident, who has also registered his or her user information, in place of such mid to long-term resident. The immigration Bureau posts information about the Immigration Bureau's electronic notification system on the Immigration Bureau's website (https://www.ens-immi.moj.go.jp/NA01/NAA01SAction.do).