It is important for every organization to ensure that it operates an effective and efficient human resource functions such as personnel selection. This is aimed at ensuring that the organization sources for the best working staff that would perform in accordance with the it’s policies, mission and vision. Thus performance of the organization in relation to the staff output will be assessed on the basis of the ability of its human resource department to recruit, select and employ the best job applicants who meets the organization’s job specification and requirement (Dessler, 2000). Though organizations do not apply the same personnel recruitment and selection techniques, it is essential that every firm applies the best technique when filling vacant staff positions. When seeking to recruit an administrative assistant who is capable of playing an influential role in driving the company into realizing its goals, a firm should always consider the importance of that post in the organization. When designing the job description and functions of an executive assistant, a lot of emphasis should be laid on the mission and vision of the firm. That is, the job description should be congruent with the goals of the organization. Administrative assistant should possess certain academic qualifications, skill, and experience and should be ready and willing to perform the following functions: He/she must be a holder of bachelor of business Administration from a reputable university. He/she must be computer literate especially in Microsoft office tools. Masters in business administration will be an added advantage.The eligible candidate must have at least seven years working experience in the related field.The candidate should demonstrate a high level of interpersonal, communication, active listening and critical thinking skills. The following represents the functions and responsibilities of the prospective administrative assistant: First he/she will be subordinate to the executive president. Thus he/she will be answerable to the executive president through monitoring activities and later reporting the findings.Designing and applying administrative policies that are in line with the organization’s goals will be key obligation.The person seeking the position should be able to coordinate activities between different departments within the organization. He/she will run external organization’s errands on behalf of the president. He/she will also be responsible for negotiating contracts on behalf of the president. The administrative assistant should be able to execute his/her responsibilities in accordance with the legal and ethical standards. Personnel selection process is one of the most important function of the human resource department. The personnel managers should come up with a concrete and effective personnel selection process since it plays a very important role when seeking to fill vacant positions. Personnel selection is a process by which an organization seeks to find the best employee for a certain vacant position in the organization (Andrews, 1997). The prospective candidate’s credentials and personal attributes should meet the job requirements. In order for an organization to conduct fav