11:0000n
104-10088-10074
2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992
SECRET
REPRODUCTION
BITED
ANNEX B
THE 201 SYSTEM
DOHB 70-1-1
CHAPTER III
15 November 1974
RETURN TO CIA
Background Use Only
Do Not Reproduce
Rescission: Annex B of Chapter III, CSHB 70-1-1, 27 October 1966
1. INTRODUCTION
The 201 system provides a method for identifying a person of specific in-
terest to the Operations Directorate and for controlling and filing all pertinent
information about that person. The system also provides a means for identifying
subjects of 201 files from various categories of information about them and for
producing lisits of 201 personalities according to those categories. Only a rela-
tively small number of personalities indexed are of sufficient interest to justify
opening a 201 dossier. These are normally subjects-
Of
extensive reporting and
CI investigation, prospective agents and sources, members of groups and organi-
Izations of continuing target interest, or subjects on whom a volume of corre-
spondence has accumulated.
2. THE 201 SYSTEM
REPRODU
The principal features of the 201 system are:
a. The 201 Number: a unique number, i.e., 201-1234567, assigned to each
individual in the system to serve as identifying file number for reporting on that
individual.
b. The 201 Dossier: the official file containing the 201 opening form (Form
831) and all biographic reporting on and references to the individual, i.e., per-
sonal history, current status, and prospects.
c. The Master 201 Record: a machine record generated by the opening of
a 201 file. This record produces the master 201 reference for the Main Index and
stores the pertinent information which may later be retrieved for special listings.
d. Main Index Master 201 Reference: this reference, printed in reply to an
Index Search Request, is printed as illustrated below. When data are absent.
within the record, succeeding data items or lines will be moved up and the ref-
erence consolidated.....
REPROD
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4. CONTENTS OF THE DOSSIER
DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
Information about a 201 personality should be filed or cross-referenced into
his dossier. When additional information is discovered on a 201 subject through
a name trace or other process, i.e., review of predecessor documents, it must
be consolidated into his personality dossier. See DOI 70-20 for consolidation
procedures.
Material which is filed in the dossier includes but is not limited to:
a. 201 Personality File Action Request (Form 831).
b. Biographic information including photographs, fingerprints, and
handwriting samples.
c. Personal Record Questionnaire Parts I and
d. Operational and other security approvals.
e. Name check replies, requests, clearances, and approvals.
f. Acknowledgement of pseudonym..
g. 201 personality assessments and evaluations.
h. Copy of contract and termination papers.
i. Secrecy agreement.
j. Agent Duty Status Report.
"k. Training and evaluation.
1. SGSWIRL report.
m. Newspaper clippings.
n. Any information which helps provide a better understanding of the
subject and our interest in him; this may include operational reporting.
5. MAINTENANCE OF 201 DOSSIERS
The 201 personality dossier contains, in document date order, papers which
have not. Record documents 'may
have been made a part of the Central System as
on the subject to finance and 
ge
REff
as
newspaper or magazine articles
radministrative papers.
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
a. Purging
Purging a 201 dossier is the responsibility of the desk officer. It requires
discrimination in recognizing 
operationally useful material, rather than the
simple distinction between official 
and unofficial papers; it will therefore take
plate under the supervision of a 
Records Officer. Purging should be done
periodically. A 201 dossier being forwarded 
to Central Files for retention should
be purged. A 201 dossier should 
be purged of the following:
(1) Duplicate material, i.e., exact copy(s) of a document.
(2) Name trace form (Form 362) unless it has been the basis for
the 
opening.
(3) All abstract slips.
(4) All document restriction notices (Form 1884).
(5) The disseminated version of positive intelligence information if
a copy 
of the raw report is contained 
in the 201 file; the dissemination number
then must be transferred to 
the first page of the raw report.
(6) Routing slips, routing and record sheets (Form 610) and dispatch
cover 
sheets unless there are remarks such 
as coordinations or comments.
(7) Record copy documents which only repeat substantive information
contained 
in other documents in the 
file; authorization for destruction is
by the Records Officer.
(S) Top Secret documents are not to be retained in a 201 dossier
forwarded 
to Central Files; the document 
must be downgraded for retention
in the 201 dossier. To downgrade 
a Top Secret document, an authorized
officer in the originating office or 
the Records Officer having jurisdiction
over the contents of the material 
must possess Top Secret classification
authority. If the document cannot be 
downgraded the file should be retained
at the desk or the copy of the 
TS document should be removed, retained
in a desk TS file or forwarded to 
the Top Secret Control Officer, and a
cross-reference sheet (Form 867
) placed in the 201 file giving the location
of the TS document.
༧.ituthe RT Te
(9) Deferred documents (see 55(2)).
b. Maintenance. Procedures
(1) All material in a 201 dossier will be filed in document date order.
In the 
case of document attachments 
which have been classified into a 201
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
dossier and separated from the basic document by the assignment of a slash
number, the attachment will be filed by the date of the basic document.
(2) Deferred documents will not be filed in a 201 dossier. If they are
to be retained in the dossier they should-be sent to IP/RMS for classification
into that 201..
(S) Field index cards (held by some desks) and area desk cards may
be retained in the 201 as part of a consolidation procedure. These cards
should be mounted on a full-size sheet of paper for filing in the 201.
(4) A 201 dossier previously opened on a person who becomes a staff
employee and which contains Record Copy documents will be restricted-to
the ISG/DIP unless the desk retains the restriction. The dossier should be
closed if there are no Record Copy documents in it.
(5) A
A 201 opened in pseudonym should d be consolidated into the true
name 201 if one exists or converted to the true name.
(6) Field and dup (shadow) 201 files no longer of active interest
should be incorporated in
the official 201 after the duplicate material
has been purged by the desk officer and the remaining information classified
to that 201 by the Analysis Section (IP/AN).
(7) Any document with a predecessor organization cover sheet or an
OPC (Office of Policy Coordination) cover sheet from the Archives and
Disposition Section (IP/ARD) must be returned to IP/ARD for processing
to the 201.
1 (8) Desk memoranda (with or without a document source number)
containing substantive or derogatory information on the subject of the 201
should be sent to IP/AN to be classified officially into the 201 file.
(9) An attachment which should be separated from its basic document
for inclusion in a 201 personality dossier will be forwarded with the basic
document to IP/AN for processing into the 201....
(10) To retain the P&L, RYBAT, or KAPOK sensitivity of a document
remaining in a 201 dossier being retired to Central Files, place that document
in an envelope sealed with black tape (see DOI 70-17). Any RYBAT, P&L,
or KAPOK document sent to Central Files not in a black-taped envelope will
automatically be handled as desensitized. A black taped envelope may con-
tain only one document and must be filed in chronological order within the
black-
file. If there are numerous documents of this type the desk officer
tape the entire dossier rather than individual documents (see DOI 70-10).
REPH
25:3
may
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
Black-taped dossiers or dossiers with black-taped documents will be
handled as restricted dossiers.
(11) An inactive 201 dossier or an inactive volume of a large 201
dossier on permanent charge should be returned to Central Files under a
Routing and Record Sheet with the notation shown below.
UNCLASSIFIED
INTERNAL
USE ONLY.
CONFIDENTIAL
☑ SECRET
ROUTING AND RECORD SHEET
SUBJECT:
FROM
TO (Or
ས
!.
2.
IP/Files
GC-52
TRANSMITTAL OF INACTIVE 201 DOSSIERS
•brand
EXTENSION
NO
DATE
OFFICER'S
INITIALS
RECITYED
HC WANDED
"DATE
COMMENTS (och comment to show when
Droline across course ouch comment.)
(For guidance see CSHB 70-1-1,
Chapter III; Annex B.)
5.
REPS
Volume(s) #
of 201-
8.
7.
B.
10.
11.
13.
כו
15.
FORM
3-74
☐
volume(s)
Restricted Dossier
(Attach Porm 2021 to
Dossier)
23
Non-Restricted Dossier
For Split Charge Dossiers:
All documents prior to
(date)
forwarded to IP/Files. All.
documents after
retained at
(date)
desk.
CL BY: CO/522
810€
☑ SECRET
CONFIDENTIAL
☐
INTERNAL
USE ONLY
☐ UNCLASSIFIED
REPRE
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
6. 201 DOSSIER CHARGES
A 201 dossier may be kept on permanent charge at the desk during any
period of active interest. If the dossier is transferred to another desk, the desk
officer who is transferring the dossier must notify. Central Files of the transfer.
Central Files will then send the Notice of Transfer of Document or File Account-
ability (Form 2977) to the new action desk officer.
TO: MAMS
CONFIDENTIAL
(hem Filled In)
NOTICE OF TRANSFER OF DOCUMENT OR FILE ACCOUNTABILITY
COMPONENT
ROOM
TUGE
This is to notify you that accountability for the document(s) and/or file(s) cited
below 
has been transferred to 
you by:
COMPONENT
EXT.
Accordingly, IP's records now reflect you as the custodian.
Ext. 4362, 
if you have any questions regarding this transfer.
Please contact IP/Files,
SUBJECT OF REQUEST
FORM 2977 SE PREVIOUS EDITIONS
1-73
FILE
DOC. SYMBOL & NUMBER
DOC, DATE
DATE
.OF.
TRANSFER
CHARGE
PERM.
REQ. NO.
OR TEMP
CONFIDENTIAL
CL BY: 007622
The new action desk officer must then fill out a 201 Personality File Action
Request (Form 813) to change the action desk designation to insure that the
201 personality will be included in the Headquarters and field machine listings
for 
his component.
7. RESTRICTED DOSSIERS
a. Access to a sensitive 201 dossier may be restricted by holding the file at the
desk or placing it on restriction in Central Files.
(1) The dossier: may_ be restricted by checking Box 2 on the 201
Personality File Action Request (Form 831) when the file is opened.
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
(2) The dossier may be restricted by holding it on permanent charge
from Central Files. (Note: To maintain the restriction of a dossier being
returned to Central Files for retention, a File Restriction Notice (Form
2021) must accompany the dossier.)
(3) The dossier may be restricted and held in Central Files by sub-
mitting a File Restriction Notice (Form 2021).
TO
IP/FI
GC-52 TUBE DT-6
IP/DCU
GC-40 TUBE HT-4
ACTION DESK:
1.
.2.
SECTION A
CONFIDENTIAL
(When Filled In)
DATE
INITIALS
FILE RESTRICTION NOTICE
To restrict a file, complete Section A (signature of. R.O. not
necessary)
To remove a restriction, complete Section B (R.Q. signature
necessary).
RESTRICT TO: Use country or non-country code number. See CSI 70-28).
RESTRICTED BY
COMPONENT:
(NAME)
Date:
SECTION B
REMOVE RESTRICTION (AUTHORIZED BY)
R.O. No.
COMPONENT:
Date:
FORM
2-73 2021 ITION
USE VIOUS
CONFIDENTIAL
E-2, IMPOET CL. BY: CG7422
(13)
b. Access to a restricted dossier located in Central Files is limited to the
personnel of the restricting desk or persons authorized by that desk. Any request
for the charge of a restricted dossier or any document within a restricted dossier
held in Central Files will be forwarded with the entire dossier and a multiple-
routed cover sheet to the restricting desk. This desk may then forward the file
to the requester or deny the request and return the dossier to Central Files. The
desk will notify the requester of a denial.
c. Anyone requesting a restricted dossier, or a document within a restricted
dossier, permanently or temporarily charged to a desk, will be referred to that.
desk by Central Files.
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
ID
8. REQUESTS FOR INFORMATION ON 201 PERSONALITIES
The Automated Index Section (IP/AIS) will provide the identity of the
subject of a 201 number unless the 201 file is restricted, in which case the
requester will be referred to the restricting desk. .
IP/AIS will also provide the 201 number assigned to a name, unless the 201
file is restricted, or state that there is no 201 number assigned. Requesters should
supply identifying information whenever available for each name submitted.
Requests pertaining to five or fewer names or numbers may be made by
telephone by calling the IP/AIS red line extension; IP/AIS will provide the
information by return call to the requester's extension as listed in the Badge
Table. Requests for more than five names or numbers must be listed and sent
by tube or courier to IP/AIS; IP/AIS will reply by return mail.
9. 201 DOSSIER CANCELLATION:
A 201 file may be authorized for cancellation by a Records Officer, after
appropriate coordination. The file should be forwarded to IP/RMS which will
destroy the folder and the cards leading to it and will remove the name and
number from machine lists. Any Record Copy document contained in the folder
will be reclassified to another appropriate file or sent to the Destruction Unit
(IP/DU) as directed by the desk Records Officer.
10. 201 MACHINE LISTINGS
Machine listings provide field stations and Headquarters desks with names
and 201 numbers in the requester's particular geographic or functional area of-
interest. If a component wishes to exclude a sensitive 201 personality from its.
alphabetic, numeric, and cryptonym listings, this may be done when opening
the 201 or later by a 201 amendment. On the 201 Personality File Action Request
(Form 831) leave the country of location (Box 15) and interest desk (Box 16)
blank, use the non-country code 900 in the action box (Box 14), and indicate
permanent charge to the responsible desk. The only listing which will include the
201 number is the IP/201 record for the Vital Records program. 201 listings are
categorized as standard or nonstandard and as scheduled or special.
a. Standard Listings
Issued semi-annually to Headquarters and the field; based on a component's
interest as indicated in the "Action Desk," "Country of Location," and "Interest
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DOHB 70-1-1.
CHAPTER III, ANNEX B
15 November 1974
Desk" blocks on the 201 Personality File Action Request (Form 831). The
standard listings available are:
(1) Alphabetical by surname, leading to a 201 number;
(2) Alphabetical by given name, leading to a 201 number;
(3) Alphabetical by cryptonym, leading to a 201 number;
(4) Numerical, leading to a surname;
(5) Numerical, leading to a cryptonym.
FUL A CHINA
201 SURNAME ALPHA LIST
03 1167
1973
NAME
OTEL, 50 l, 77115/133750327
CHEN, SHOW 1/7115/1343/0001/
CAN SHOUT. /7115/1343/0001/
CHER SHOU-JEN 16774/1108/0038
CHEN, SHELL ME 1767/600
CHENG SHOW-HING /7109/1343/690
CHEN SHOUSHIN 77115/1109/001
CHE SAC
SACU
-TA
CIMEN, SHOTSENG /7115/1109/1
CHAN, SHCU IZE /0701/1363/1807
CHEN, SHOU-VEI /7115/1108/435
CHAP, SU-Y
CHEN, SPU-540
CHEN, SHII-CHIN/7115/25/6930
CUT SHU CIPRIAN /7115/3219/1221
CHIAN, SHU-CHUAN 7115/2825/2
CHEN
CO/7115/2085/2777
CHEN, SHU FEN
CHEN, SH
CHEN, SHU HAD /7115/2085/3105/
HSTANG /7115/2579/7A
CENSUSTUNS/7115/2395/7
CHEN, SHU SUR 77115/233/8133
CHIN SHU-HUA
CHENG SHUI-1 27115/2985/5030/
CHEN, SHU MOET /7115/2095/2710
CHEN, SHU LAN
CHER, SIP LIANG /7115/0567/009
CHEN, SHU LIN /7115/2579/2551/
CSI/7109/2973/010
CHEN, SHOR
77115/2885/05977
CHEM. SHU-a:) /7115/2579/02027
CHAN SHU-SE /7115/2895/2773/
COPEN, SU-SAN /7115/2579/091
CHEN. SHU-TE /7115/2485/1795/
CHAN, SHU TEN/MS/
"CHEN, SHOP/115/054715539
CHEMSH
1217115/2035/2737/
7-77115/0647/0037/
CHERY SHO-YA/7115/2595/1031
"CIENT SHU
CHER, SHP YI
77115/2895/5321/
SHO-YEN /7115/2570/60321.
-
CHANEY:7715/2570/3962/
TYPE
NAME
SECRET/RGANIZATION INTERNAL USE ONLY
BIRTHPLACE
DA/MU/TR CTRY. CITY
17JULIA CHIN KHANGTUNG
24JAN11
CHIN, AMOY
04JAN19 CHIN, FUKIEM, PROV..
21ОСТОВ
12NOV22
LEHARGS
C41
02SEP 26
12JAN18
CHIN, MANCHUPIA, PORT- ARTH
CHIN, HUMAN
CHIN
☐ CHEN, CANTON
CHIN, LEARNING PRO
CHIN. FUKIEN
09JUN99
CHIN, CANTON
A
190 C19
CHIN, KHANGTING PROV
02430
19
A
NOV 30
C1AC22
R
08 JULIS
10
23FEД07
05MAYIB.
3041326
06F56)
27023
CHIN, KHANGTUNG PROV.
CHIN, KUAN TANG TS
lix
CHIN.PFILIU
DURG IN
CHIN, KHANGTUNG
CHINFUXIE\\
CHIN. KHAN toys.
CHINI FOCCACH
✓ HYN, HOPET
CHEN FANG CHIENG
CHIN? 0200223
OCC. CIT.
201
01-1 01-2
ACT. LOC.
01654011
DIPT
0230059
CHIN
017865
CHIY
Bus tooma
0043755
DIPT
CHIN
CMAT
CHAT
ССПМ
ENGR CMAT
-0234629
0179620
INT.
CITY CIRY CEY
CHIN HK
CHIN
CHIN HK
CHIN CUBA
CHIN CHIN.
0059786
0905300
Oveng
CHIM
MALT
0832655
CHIN HK
CHIN? 0130415
CHIN
TAIM
CCGM?
CHEN
CHIN
PROF
CHIN? 0040208
CHIN
-USA
0052638
MAAL
ARMY WAT
CHAT
0329328
0124439
0797335
CHIN
TAIM
CHILM
CHIN MK
CHEN
0388577
CHIN ETHI
CHIN?
0179621
CHIN
CHIN
CHINZ 0064759
CHIN
00047 0073195
CHIN
SACHING 0170622
CHIN
CHIN
DIPT CCC.
0223161
CHIN
CEY
R
'CHIN
CIACZEN CHIN
250920-
CHIN FENGSHUN
01JUL29
CHIN XIANGSU
DIPT
CHAT 0839156
PROF CHIN? 0179673
CCOM 0271772
DIPT CILENT 0223162
CHIN? 0179624
CCOM 0454650
CHIH
USA
CHIN CHIN
CHIN CHAN
CHIN
2036 20
Chat 0026047
CHIN
CHEN LAGS.
C
CHINCHANGHAI
CHIN, KWANGING PROV.
CHIN, MANGTUNG-
27JAN25
CHIP FUKTEN PROV
24DEC37
CEOL
27MAP20
019073
CHINCHANG SHU
18217
CHAY
CMMO CHIN?
0179625
CHAT?
0052638
CHIAR
CHIN? 0133249
CHIN? 0763916
0013991
(CHIN 0153927
CCC
CHIN
CILEN
CHIN
Chth "CHI
CHEM
BUSA
CHIN
CHINY
0757442-
02FEH06
Chia
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11006
0107376
C:41
CHIN
DIN
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1008C26
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CHE STATENIANGSU,
CHIN, SHANGHAI
CHINHANG CHICA
CHINNANGTUNG
EM
SAP17 CHINI, PIPING
15JUNOS
CHINGFAND CHEN, KM...
CHINHENG YANG HSIEN,
17F33 CHING CHEKLANG
CHEN SC
SECRET/RACATION INTERNAL USE
82 POT 57-9
REPRODACTION
PA
SECRET
CHIN7
0101320
20023176
CH28179626
CMAT 2011062
CHINE 0-144019
014475h
0004173
14-00000
SECRET
REPRODUCTION
PRO
DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
All standard listings are cumulative; previous editions must be destroyed
upon receipt of current editions. These listings are by their very nature extremely
sensitive compilations of information and must be given every possible safeguard.
b. Non-Standard Listings
Based on one or more of the following selection criteria:
(1) Country of location
(2) OI codes (organization and/or intelligence affiliation)
(3) Citizenship
(4) Year of birth (plus or minus a given number of years)
(5) Occupation.
These selection criteria may be used singly or in combinations. For example,
a user could obtain a list of all 201 personalities who have been assigned the
Of code of XX or codes of XX, XY; or XZ. A 201 personality list could also be
produced of all persons who were born in Germany between the years 1915
and 1920, with the occupation computer specialist, who are now citizens of the
United States, located in Mexico, and who had been assigned the OI code AA.
Note however that the listing would contain only those personalities with an
OI code AA. Those personalities with an OI code other than AA and those
with no OI code would be excluded. The requester could however ask that
persons who have not been assigned an OI code also be included. Note also
that when retrieving lists based on occupation, the listing will be only as specific
as the occupation code (Attachment 1). The occupation code for a courier
covers only a documented courier. Some occupation codes cover more than one
occupation. For example, the occupation code CRAF covers those who practice
some trade or manual occupation, i.e., carpenters, bricklayers, painters, mechanics
and electricians. If a list is requested for electricians, all others in this category.
will be included in the printout. These non-standard listings may be sorted.
(arranged) according to any, but not more than three, of the following keywords:
(a) Sumame
(b) Given name
(c) Date of birth
(d) Country of birth
(e) Citizenship
(f) CI code
(g) Location
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DOHB 70-1-1
CHAPTER III, ANNEX B
15 November 1974
Sorts can be made within sorts. For example, 201 personalities may be sorted
alphabetically by surname within OI codes for given countries of location.
Because two OI codes may be listed for each personality, those names with two
OI.codes would be listed twice.
c. Scheduled Listings.
Standard and non-standard listings printed semiannually.
d. Special Listings
Unscheduled, usually non-standard, listings produced on a one time basis
in response to special operational requirements.
e. Request for Listings
All requests for standard or non-standard alphabetical and numerical 201
listings for Headquarters and the field; for changes in periodic listings, and for
information on the 201 machine list system should be made to the component
Records Management Officer.
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DOHB 70-1-1
CHAPTER III, ANNEX B
Attachment 2
15 November 1974
AUTOMATIC 201 DOSSIER OPENINGS
Note: 201 files will be opened automatically by IP/AN on the following cate-
gories of people.
11.
1. Arab Republic of Egypt (ARE))
a. Diplomats with rank of third secretary or above.
b. Military attaches and assistant military attaches.
.29
HID).)
c. Intelligence officers of the (General Intelligence Department (GID)
.!!
(Prior to opening of an
(ARE) 201 file, check with (NE/E) for correct spelling
of name and additional biographic data.).
11
2. British Commonwealth)
29
27
!
a. All positively identified members of (MI-5) and (111-6),) the British Intelligence
Services.
.29
b. All positively identified members of the (Irish Military) Intelligence Service
(MIS).29
C.
Canadian Communist Party officials on national or provincial levels and
officials of the Canadian Communist Party 
front organizations. Do not open
unless there is at least a date of birth given
.
29
Royal
d. All members of the Security Service of the Royal Canadian Mounted
Police (RCMP-SS).
3. Cuba
Intelligence service employees (DSE, DGI).
"
(Israel)
27
All Israel diplomats. C/NE/ISR should be indicated as the originating
office with CI/SP always indicated as the secondary 
office of interest.
b. Military attaches.
c. Assistant military attaches.
d. Identified intelligence officers.
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5. North Vietnam
PE
PROIETTED
DOHB 70-1-1
"CHAPTER III, ANNEX B
Attachment 2
15 November 1974
All diplomats and NFLSV (PRG) officials stationed abroad.
6. USSR
a. All Soviets assigned PCS to an official representational installation, i.e.,
embassy, consulate, commercial representation, national airline (Aeroflot)
office, news media office.
b. All Soviets assigned PCS to the United Nations in New York, Paris, Geneva,
and Vienna.
c. Audio technicians, after coordination with SE desk concerned.
d. Students who will be studying abroad for a full academic year at institutions
of higher learning.
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CLANDESTINE SERVICES
HANDBOOK NO. 43-1=1
ANNEX B
LATION
70-1-1
CSHB 48-11
CHAPTER III
:
15 February 1960
PERSONALOTIES 201 AND IDN NUMBERS
DED
1. A relatively small proportion of the total number of personall-
ties indexed by the CS are of active operational interest at any given
point in time. These are normally subjects of extensive reporting and
CI investigation, prospective agents and sources, and members of
groups and organizations of continuing target interest. Each of these
personalities is assigned either a 201 number or an IDN number.
personalities is assigned t
2. The 201 number serves a dual purpose. It brings the files on
these personalities into the CS records system. A single number,
e.g., 201-123456, is assigned to each person, and a dossier controlled
by this number is established which contains, or has cross referenced
to it, all of the reporting on the individual's personal history, current
status and prospects. Once the
future reporting on the indignumber is assigned, it is used in
as a file number and in place of
other identifying data. Up-to-date machine listings are published
periodically to help field stations and headquarters desks keep book
on those 201 personalities falling in their particular geographic or
-functional area of interest.
3. It has become apparent that the 201 machine listings should in-
clude the identities of persons of operational interest because of their
connection with a target group or organization even though there may
not be sufficient information or specific interest to warrant opening
a file. For example: A considerable number of stations are concerned
with the activities of Cuban exiles. Coverage of their movements,
factions and objectives can be assisted by furnishing all participating
stations up-to-date listings containing information under the control
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HANDBOOK NO. 43-1-r
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CSHB-43-1
CHAPTER III, ANNEX B
RAND
15 February 1960
of the Cuban desk on the dramatis personae. In addition to 201 per-
sonalities, such lists should contain the names and identifying data
of persons who should be kept track of, although they may only be of
tangential interest or on whom there may be little or no data other
than that given in the listing itself.
4. To accommodate this type of requirement in the 201 system,
identifiable personalities concerning whom enough information is not
yet available to require the opening of a file may be assigned numbers
of the following type but in the same series:
IDN-123457
DEPRUU
These are relabeled 201 if a file is opened. IDN numbers are car-
ried with 201 numbers in appropriate general or special listings,
-where they are identified by the letter "I" in the "Type of Name" col
umn. IDN numbers are not CS file numbers.
5. All 201 code numbers are assigned by RID at headquarters,
either upon receipt of Form 831, or of a field dispatch. If a dispatch
is written about a personality not yet in the system, a 201 number for
it may be requested simply by writing under headquarters file number
in the dispatch form as follows:
Dispatch Symbol and No.
XYZA-12345
Headquarters File No.
201-
16. IDN numbers are assigned by RID at headquarters upon the
request of stations or desks which are developing special identification
programs within the 201 system.
field receives current notifica-
tion of new 201 openings
IDN numbers through the Field Index Card
Service.
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CSHB 43-1
CLANDESTINE SERVICES
HANDBOOK NO. 43-1-1
Pronted
CHAPTER III, ANNEX B
15 February 1960
7. Stations or branches often are concerned with personalities
not of general CS concern. Files on these may be kept in any desired
order. Should such personalities become of generar CS interest,
they must be brought into the 201 system..
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DOHB 70-1-1
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0002 CROIX, WILLIAM PENDLETON
SEX M. DOB 12 APR 26
CIT GERM
REF AACD-12345, 20 JUN 53
D
✓ POB GERM, BERLING
OCC PHARMACIST
OCC CODE CHEM-
SUBJECT RECENTLY ATTENDED THE SEVENTEENTH ANNUAL.
CONFERENCE OF THE INTERNATIONAL ASSOCIATION OF CHEMISTS
AND PHARMACISTS HELD IN MUNICH, GERMANY FROM 22 THROUGH
29 
OCTOBER.
201-0032671*
TYPE NAME T
OI CODES AA XX-
RCD DATE 53.
Information About Subject
1. Sequence Number and Name
2. Sex and Date of Birth
3. Citizenship
4. Place of Birth
5. Occupation
6. Occupation Code
7. Text
Document Reference Data Group
8. 201 Number
9. Name Type Indicator
:.
10. OI Codes
11. Record Date (year only)
12. Reference
ISG Control Information
13. Date of latest update of the record
14. STAR Index Record Number:
30 NOV 70
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CHAPTER III, ANNEX B
15 November 1974
e. OI Code: a two letter symbol used in conjunction with the 201 per-
sonality records in the 201 system to record the association of an individual
with organizations or activities of operational interest. OI codes cover intelli-
gence and security service affiliation, whether staff or agent, or known or
suspect, as well as activities of DDO interest. There are two categories of OI
codes for use by components:
(1) general OI codes (Attachment 4)
(2) OI codes assigned to a specific component for intelligence services
or other specific organizations.
A
component may request an OI code be established by submitting a mem-
orandum to the DDO/RMO through the component Records Management
Officer.
A 201 personality may be assigned two OI codes. An OI code may be assigned
when the 201 Personality File Action Request (Form 831) is initiated (see
paragraph 3b below) by filling in Box 13 or a code may be assigned or added
at a later date by a Form 831 amendment.
The 201 system has the capability of producing machine listings of 201
personalities by OI codes. For example, if an OI code has been opened for the
security service of a certain country a listing may be compiled of all members
of that service.
f. 201 Machine Lists: produced from the mechanized 201 Index, based on
names or other identifying information of personalities on whom 201 dossiers
exist.
3. OPENING A 201 DOSSIER
a. General
The opening of a 201 dossier is the prerogative of an operational com-
ponent, in coordination with the Information Services Group. An opening creates
a master 201 record. Changes to the inaster record and the occasional closing
of a 201 dossier are controlled jointly by the desks and ISG. 201 dossiers may be
opened on persons who meet the carding criteria described in Chapter II of this
handbook, when there is a reasonable expectation that additional information
will be acquired and filed in such a dossier. Cenerally dossiers are opened on
persons about whom counterintelligence information is being reported, and per-
sons of operational interest to the Operations Directorate, specifically those
persons for whom provisional operational approvals and operational approvals
are requested (see exception below). 201 files are not to be opened on staff
employees, staff agents and most categories of contract employees. Files on
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15 November 1974
persons who are only of local interest to a field station or Headquarters desk
and on whom no DDO records correspondence exists are not a part of the DDO
records system and are to be maintained by that unit. Some desks levy require-
ments on ISG for automatic 201 openings on certain categories of persons whose
names appear in incoming dispatches. These are listed in Attachment 2. 201
dossiers should be opened in the following categories:
(1) Subjects of provisional operational approval and operational ap-
proval requests. However, a file need not be opened when a POA is requested
for persons being trained for a foreign liaison service and who are of opera-
tional interest for training purposes only.
(2) Persons for whom the field requests a 201 opening.
(3)(MHFIXTURE personalities: bonafide diplomats of other than
denied area countries, in close association with staff personnel.
(4) Subjects of a Personal Record Questionnaire Part I.
(5) Persons on whom a Main Index search reveals information in five
or more documents (see DOI 70-20.).
(6) Subjects of Interagency Source Register memoranda from LSN/
ISR (opened only by IP/RMS).
b. Requesting a 201 File Opening
Headquarters desks may open a 201 file by filling out and submitting
a 201 Personality File Action Request (Form 831) to the Records Main-
tenance Section (IP/RMS). Form 831 is also used to create or amend the
master 201 record and 201 machine listings and to register the assign-
ment of a cryptonym to a 201 personality. Attachment 3 consists of sample
amending 201's. A field
201 Personality File Action Requests forting 201- in the Head-¨¨
station may request the opening of a 201.
quarters file or cross-reference box on
subject's name in the body of the
is made by indicating 201- in the
by
dispatch form and/or after the
✓ request for a 2017
request is opening
is made by
placing 201 after the term on the last line of the transmission. IP/AN
will open 201 files as requested by dispatch or telepouch but it is the responsi-
bility of the desk to respond to
but it is
cable requests, Field stations are notified of
201 openings through receipt of the field-master 201 record.
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