20000A
104-10333-10002
2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992
1.
AGENDA
Meeting with JFK ARRB Staff
Monday, 17 March 1997
2C06 IP Building
1:00 p.m.
Records Management Briefing
Becky Rant, DA/IRO
Carol Johnson DA/IMO
2.
Cable Process
John Rovito, Agency Network Mgt. Center, OIT
3. Questions & Answers
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John
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Thank you for agreeing to participate in briefing the JFK
Assassination Records Review Board (ARRB) to be held on Monday,
17 March, at 2:00 p.m., in 2C06 IP Bldg. I regret the short
notice. As we discussed, the ARRB has asked for information
relating to the creation, transmission, and dissemination of
cables and your name instantly came to mind. Their specific
questions are:
1- Can you describe the cable process in place in the Agency
during the
1960-1964 time period?
Prior to 1962 messages were delivered to the DPD
Building
-handled U-2
+ 
Bagel Pag
(Development Products Division) at 1717 H Street or to the
Communications Center at "L" Street. In addition there
also was a Q building that received special traffic.
After 1962 messages came into the CIA Headquarters and
were processed in different areas depending on the
types of traffic.
Imagery traffic would be sent to to a specific floor
for the imagery personnel. Intercept and Special Programs
would either be passed to a Special Sections Area of the
"
Communications Center or to the Cable Secretariat.
2- How did cables come in?
Messages came in from the field via the Brandy Station State
Channels or military channels.
3- How were they decrypted?
Messages were deciphered using a OTT (One Time Tape)
or a OTP (One Time Pad) process.
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4- What happened from the time a cable was sent from a field
site until it arrived
on a desk at Headquarters?
Reciphed processed
Messages sent from a field site/would be passed to a
planages going out
communicator, encrypted and transmitted via
1
High Frequency Radio. The message received from Brandy
and relayed to headquarters and then it was decrypted.
The analyst of the Cable Secretariat would then read the
message and match what they read against customer
requirements. They then would have a typist type the
dissemination on the message. The message then would be
picked up from the message center by the various staffs
and or divisions.
5- How were cables disseminated?
See item four.
Please let me or Becky Rant, DA/IRO, know if you have any
other questions or concerns prior to the briefing.
CC:
Becky L. Rant
Andréa E. Boyce
Sent on 13 March 1997 at 03:17:34 PM
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Directorate of Administration
Briefing for the
JFK Assassination Records Review
Board Staff
on
Records Management in the DA
17 March 1997
Carol M. Johnson
DA Information Management Officer
2B17 IP Bldg.
703-613-1205 Secure 31205
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Becky Rant
DA Information Review Officer
2B17 IP Bldg.
703-613-1204 Secure 31204
Page 1
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Directorate of Administration
TOPICS
• CIA Information Services Strategic Plan
• Information Management Program Segments
Information Management Goals
Organization of Records Management In the Agency
• DA Information Management Officer (IMO)
• DA Information Review Officer (IRO)
Deputy Director for Support (DDS) - 1965
Deputy Director for Administration (DDA) - 1997
• DA Records
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Page 2
..
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Directorate of Administration
CIA Information Services Strategic
Plan
"Information and Records Management, including
Classification Management, is a fundamental and
essential business requirement for the Agency."
"The CIA's Information Services shall...ensure
that each official record is appropriate, accurate,
secure and retrievable throughout its life cycle
regardless of physical form or media."
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legal,
obligation
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Directorate of Administration
Information Management Program
Segments
• Records Management - identificator, storage
• Classification Management-conture Orders
● Information Disclosure - search, retreval, new
● Information Automation electionic formet
-
for disclosure
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Directorate of Administration
Information Management Goals
An effective and efficient information management
ensures that records are available:
● to meet day-to-day business needs
● to ensure the continuity and consistency of records
● to provide corporate memory and history
● to protect the rights and interests of the organization, the
employees and the public
● to meet legal requirements
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Page 5
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Associate Deputy Director for Administration
Information Services
This slide is Administrative Internal Use Only
Organization of Records
Management in the Agency
D/Info Mgt *
OIT
Recruitment
& Training*
Policy Research
& Audit*
Archive &
Preservation*
System
Development*
Agency Information &
Records Management
Panel
* = member
DA/IMO*
DI/IMO*
DO/IMO*
DS&T/IMO*
DCI/IMO*
component/imos component/imos component/imos component/imos component/imos
Chart 11
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Directorate of Administration
DA Information Management
Officer (DA/IMO)
The DA/IMO is the Deputy Director for Administration's
representative for issues relating to records and
classification management.
The DA/IMO is responsible for protecting equities
consistent with existing statues, EO guidance and
internal rules and regulations governing the creation,
maintenance and use, and disposition of information.
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Directorate of Administration=
DA Information Review Officer
(DA/IRO)
The DA/IRO is the Deputy Director for Administration's
representative for reviewing all DA relevant information for
release to the public under FOIA, PA, EO, and other
information release programs.
The DA/IRO is responsible for protecting equities
consistent with existing statutes, EO guidance and internal
rules and regulations governing the review and release of
classified information, specifically, in response to:
◆ FOIA/PA/EO Requests
♦ Congressional Inquiries
◆ DOJ Inquiries/Litigations
◆ IG Investigations
Special Searches & Other Release Programs
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•
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Directorate of Administration
Deputy Director for Support
(DDS) - 1965
Office of the DDS (ODDS)
Office of Security (OS)
Office of Personnel (OP)
Office of Medical Services (OMS)
Office of Logistics (OL)
Office of Finance (OF)
Office of Communications (OC)
Office of Training (OTR)
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Directorate of Administration
Deputy Director for
Administration (DDA) - 1997
Office of the DDA (ODDA)
● Office of Personnel Security (OPS)
● Office of Facilities & Security Services (OFSS)
Office of Finance & Logistics (OFL)
Human Resources Management (HRM)
Office of Medical Services (OMS)
Office of Communications (OC)
● Office of Information Technology (OIT)
● Office of Training & Education (OTE)
Center for Security Evaluation (CSE)
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Directorate of Administration
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DA Records
Information Management Officers
• Core functions
♦ 1960s
• 1990s
7 basically the
энте
• Records Life Cycle-general system used-
◆ Creation
◆ Maintenance & Use
◆ Disposition
by
records management
most records done by
personal identifynn
anane
medical files hept by codermunter
• File organizations with then
relevant records with
: reorganization - Natting
left out or behind
a
во
Administrative-Internal Use Only ie OGC records moved,
fom DA to DCI's office
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Directorate of Administration
DA Records
soft fileson
financial
records for
stations hept
=
bypars
Looneers
Records Control Schedules Reds Monog
Temporary
Permanent
I all categories of files in agereqare
new records series = new
Bible
-documented
schedule
old records still reflected in current
schedule
Records Storage-archive Records Contr
◆ Short term
Lcontacts
istall
other mon
personnel / payroll
Long term
francesa Accountability
hept 20 yrs
• Personal - each person is responsible for create retain
♦ Organization
Search & Retrieval
information
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i
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Directorate of Administration
DA Records
• Access
Safeguarding
• Preservation
♦ Hardcopy
♦ Electronic
• OGC Retention List
• Automation
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Combs
1/7
DA Bouling 3/17/97
Pago Me
Ink Management Chart ll
PO more
centralged file merginent
OA more decentralny w/ 10 components of yo
office manages own proge
0
DA/IMO work w/all offices A
records management, poly, guidance
DA/IRO
-
5 en agency each Directorate DCT
tists 10 PA component
- component find info, & TRO review fo
possible release
IMDs in components do the reards self both
PA/INO - RA/IRD
Archive - Records Cr
DA/OIT manage
47,440 inftare for
DA
ft of to
Direcords are "temporary"
25m
andre began early 50
2355
pe 55 Rody
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Warchouse w/ shelving
2/7
Pagram ongoing to deal w/expired records/paye
Records Management/Storage
-
- uptem that tells us what bokes are Capps
OGC retention best - not destroyed until DCC cap as
accountability -
Search & Retrieval posto doccement les
ARSENS (3) automated,
quess
overy for archive information
con search for does intocaly 5006
Old take heat imputed in mid 706
chef
2
page search (handed) of file
not considered reasonable" for FOTA
offices have induces a pleca
Records
action oftion Chept longer the legal
requirement) (234)
office of Personal Scenty entered
bestruction info in their index love dos
some don't.
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1963
Cable Process - John Rovits - EOD 1963
Stations con and messages laterally w/o HOS
Inowledge
Special projects like U-2
Landline, CW, mose code, teletype
One time tope - one time pad.
I street were
e operators, cable activit
←
comm ctr & cable secretanat & dissemination
typed by typist based on requirements listed
in books for divisions/at/dictorate/boad
sluge in message
on
Lata cable secretariat would suspend infote
other directorate
"Speared traffic" elent/comment/rect
KW
dn'63 deft to -26 mechewed cripts.
decrypted using a le process - 3 types
Question Mexicality 63 - as there more then I demos/cons?
SCI has different Router reach
Non Sci
area,
1st, ast, etc the
you
cor
send message
independently.
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State + CI Aover some links - charges are
routers & encryption
SCI + Non SCI =
different Networks
Privacy traffic is alugged
individual
S tell who it is deftell
Secretariat
●P+L perocited? Limited - CI had that
Cable # put on as they are lonelin
Statione
sequential
" can tell if # 2 pon Station re
as well (farols cableronemesing)
need to retransmit
PA/2/90 will) are log schedules hept?
Chrono records kept?
cable
anyplands kept?
Now Cable maintenance is responsability of the
office resperable for the information
not the COMMO CTR.
In 59-64 Cable Secretorat was under DCI
but records we kept for only a relati
short period of time (microfilm?)
maybe 1 to 76.
Computer system part in 1977
URA
prior to 27-vital records were mul
all mexy
ORHI
not
ECREE
VR'S every styffeable
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5/7
post 64. Comme picks up "spend hyffic"
a Building - did at handle RH?
PeL? presented a simited
Yes sing a project determine the
officcis
a
used.
། ”
were special regular traffic gr
sequential # or where they number on
parallel trucks
?
SCI -compartmented
special designee
Meliton
State
NSA
Intel channel
all in effect for 1952 an
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DA Questions
B-F
Financial Accounting vouchered, certified, audited
Finance Accounting Date, location, timeperied
indexing Kept by office in US.
&
or
2. HRM his merafilmn of staffing complements
for that time period
3. C/Financial Services
-
docan't thinkitwas
-maintained that way, if it was, it wa
maintained in a 201, 301 or project file.
OF records were not orgoed by project
but by accounting practices
Station accounting or indigenes person
hept 56 yrs. Non natives hept only 20 y
Personnel
Contract person
dedependent Contractor - afce of c
OP hept them before 96
Filed by name, secunty feleted fle
paysellfle
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Security
1. get Wed from Bany
3 SRS - collected, ducloped, evoluated
S
incl. Cnature
Secuntry dearance the activities for non employees
but "Clearances per a are not given
across the board stuff like decances.
They do national agency checks on contactors
8994
840
S
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Budget and Finance
Types of Questions for DA Records Briefing
March 17, 1997.
1. In Cold Warrior, (p. 52) Mangold refers to a CI secret slush fund which was tightly
controlled by Angleton and never audited by the usual procedures. According to
Mangold, it was this fund which allowed Angleton to run his own operations without
supervision. Did the fund exist? Was this fund ever audited? Are there any records of
CI operational expenses for the period 1959-63?
2. Mangold also refers (p. 53) to an unnamed CI/B&F officer who says he worked for
Angleton from 1958-1964 and never dealt with him directly on a single matter. Is there
a list of B&F officers assigned to the CI Staff from 1959-63. Do their records still exist?
3. We have seen Directorate of Operations monthly operational reports which contain
information on the allocation/distribution of operational funds. Are there other DO or
DA records which reflect how a certain project utilized its funding? Can this type of
information from the early 1960's still be retrieved?
4. What records are kept on disbursements to sources in the field? If, hypothetically,
LHO had received money from the Agency, what records would exist?
Personnel
1
1. What records are maintained on contract personnel?>
OP
Payroll fil
05
Security
UMS
1. For the period between 1955-65, what was the universe of files that OS had on
individuals or groups?
2. How are Office of Security records indexed? card to key punch
(SAG)
3. What was the function of the Office of Security/Security Research Staff (OS/SRS)?
Why were defector records kept in this component? desinated point - "CI function"
4. In the OS/SRS memo of Oct. 31, 1960, written by Marguerite D. Stevens, the file
numbers of several defectors are listed: "Robert Edward Webster, EE-18854; Lee
Harvey Oswald, MS-11165; Libero Ricciardelli, MS-8295; Vladimir Sloboda, MS-10565;
and Joseph Dutkanicz, MS-10724." What do the "MS" and "EE" file prefixes designate?
How are these designations assigned?
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5. Does OS process security clearances for non-employees (e.g. sources) to receive
access to classified information? What kinds of files are created by this process? How
long are these files maintained. For example, Clay Shaw was given a security clearance
and had access to classified information based on his "responsibilities" as a source for
the Domestic Contacts Division (DCD).
6. Where are records that would describe liaison (etc.) cooperation or operations
between OS and CI located? How are these records organized?
7. Where are records regarding operations that OS participated in or ran located. For
example, where are the OS records on the Castro assassination attempts?
8. How many files did OS have on Oswald? Which OS components maintained files on
Oswald? Why did OS have any files on Oswald?