Employment Regulation Order (Contract Cleaning (City and County of Dublin) Joint Labour Committee), 1996.
Statutory Instruments
Source: Statutory Instruments

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paragraphs: Workers employed in contract cleaning in the City and County of Dublin who are engaged on any of the following duties, that is to say:
The cleaning of the interior of offices, shops, hospitals, factories, stores and other similar establishments,
BUT EXCLUDING
(i) Workers affected by any Employment Agreement, that is, "an agreement relating to the remuneration or the conditions of employment of workers of any class, type or group made between a trade union of workers and an employer or trade union of employers or made, at a meeting of a registered joint industrial council, between members of the council representative of workers and members of the council representative of employers."
(ii) Workers to whom an Employment Regulation Order made as a result of proposals received from another Joint Labour Committee applies.
(iii) Workers engaged on exterior structural cleaning.
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paragraphs: In this schedule "Contract Cleaning" means the cleaning of premises by companies engaged in whole or in part on the provision of cleaning and janitorial services in establishments such as hospitals, offices, shops, factories, stores or similar establishments on a contract basis.
PART II
STATUTORY MINIMUM REMUNERATION AND CONDITIONS OF EMPLOYMENT
SECTION I-RATES OF REMUNERATION
(i) Rate of remuneration per hour
FROM EFFECTIVE DATE OF ORDER (i.e. 28/6/96)
£3.81
(ii) Travel allowance per shift, per person where transport is not provided by employer.
FROM 15/6/92
70p
Pay increases for full time adult employees shall be calculated from effective of Order i.e. 28/6/96 on the basis of 2.5% increase in basic weekly pay.
SECTION II - ANNUAL HOLIDAYS
(a) In the Holiday year 1986 and thereafter workers with 1 years service are entitled to a minimum of 13 days annual leave per annum in accordance with the terms of the Holidays (Employees) Act, 1973 and the Worker Protection (Regular Part-Time Employees) Act, 1991 exclusive of any qualifying number of hours required by the Act, calculated at 1.08 days per month, with pro rata entitlement for workers with less than 1 years service.
(b) In the Holiday year 1989 and thereafter workers are entitled to a days holiday or double time or a day off in lieu in respect of Good Friday.
(c) Payment for Public Holidays is in accordance with the Holidays (Employees) Act, 1973 , exclusive of any qualifying number of hours required by the Act, provided the employee has 5 week's service prior to Public Holidays.
(d) Workers who qualify for 15 days annual leave under the Holidays (Employees) Act, 1973 shall receive 3 days additional annual leave in the Holiday Year 1989 and thereafter which shall not be less than 3 weeks i.e. 18 days for 5 day week and 6 day week workers and 21 days for 7 day week workers.
PART III
SECTION I
Terms of Employment
All Employers will on request or within one month of the commencement of employment provide each employee with a written statement of the employees terms of employment including
Name of worker
PAYE Number
PRSI Number
(1) Date of commencement of employment Day Month Year
(2) Name of Company
(3) Address of Company
(4) Pay — Weekly__________ Hourly_________ Bonus (if any) Travel payments.
(5) Pension scheme (if any).
(6) Hours of Work
Morning _______ Evening______ Night_________
Four weeks notice of change in hours of work or payment in lieu of notice to be given to each employee.
(7) Overtime (Hours for which it will be paid)
Rate during weekdays
Rate at week-ends and Sundays and Bank Holidays.
(8) Shift Hours
Rate
Sunday working as part of Holiday Pay
(9) Where Sunday working is part of the normal week's work or regularly part of a roster it will be included in Holiday Pay payment and will be made on the average of Sundays worked in the 13 weeks prior to the date of the Holiday.
PART IV
SECTION 1
OTHER CONDITIONS OF EMPLOYMENT
Sick Pay Scheme: The following Sick Pay Scheme will apply in each employment with effect from 5th June, 1989.
(a) Medical certificate to be submitted on the 3rd day of illness and on a weekly basis thereafter.
(b) No benefit to be paid for the first 5 working days of illness. Benefit will be paid in respect of certified illness only.
(c) Benefit: 30% of basic weekly rate for up to 6 weeks in any one rolling year subject to the sum of all benefits i.e. both state and Company benefits (not including occupational injury benefit) not exceeding the individuals personal rate of weekly pay.
(d) Contribution: 0.5% of basic rate of pay for all employees.
(e) All existing employees may opt into the scheme from the date of the Employment Regulation Order. Workers taking up employment after 5/6/89 may opt into the scheme on their date of entry to the employment. Workers may opt in or out of the scheme with effect from 1 st January each year.
SECTION II
MINIMUM NOTICE
(a) Employees on less than 18 hours per week:
After 13 weeks each employee will receive 1 week's notice of termination of employment or payment in lieu where such notice is not given.
After 2 years employment each employee will receive 2 weeks notice or payment in lieu where such notice is not given. Employees must give one week's notice of intention to leave employment.
(b) Employees on more than 18 hours per week:
Such employees shall be entitled to the terms of the Minimum Notice and Terms of Employment Act, 1973 , and these terms shall be stated in each contract of employment.
(c) In the case of a fixed term contract (e.g. temporary job) the date of termination of the contract will be stated.
SECTION III
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paragraphs: Grievance Procedure
There shall be no dispute until the dispute has been submitted for settlement by negotiation, as follows:—
Stage 1
Discussion between the workers' shop steward (if appropriate) in the Company and the management's representatives. If settlement cannot be reached at this stage, stage 2 will be implemented.
Stage 2
Discussions between the workers' union official (if appropriate) and management representatives will take place in an attempt to resolve the problem. If settlement cannot be reached at this stage, stage 3 will be implemented.
Stage 3
Reference of the dispute to either a Rights Commissioner or Labour Court conciliation conference should be agreed between the parties. If the recommendation of a Rights Commissioner is not acceptable to either party, or if the outcome of a conciliation conference is not acceptable to either party, the parties will refer the matter to a full hearing of the Labour Court. No industrial action will be taken until one month following the issuance of a Labour Court recommendation, and at least fourteen days' written notice of the intended action.
In the cases where a dispute arises concerning a management instruction to an employee(s), the task shall be carried out (under protest if necessary) while the dispute is being processed through the grievance procedure. Failure to obey these instruction will render an employee liable to disciplinary action.
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paragraphs: Disciplinary Procedures. Each Company will include in the Conditions of Employment details of the procedure to apply in the event of dismissing an employee. Such procedure will include the warning stages to apply prior to dismissal and will make reference to verbal and written warnings, and to the fact that, depending on the nature of the misconduct/performance, the preliminary stages of the procedure may be by-passed.
(a) In the event of a summary dismissal, no decision will be taken until the matter has been fully investigated by Management.
(b) The procedure will also state that an employee may be represented at any stage of the Disciplinary Procedure.
SECTION IV
Negotiation Rights. Each Contract shall include the name of the members Trade Union with negotiating rights in the Company where appropriate.
SECTION V
Protection of Employment. Employers in the industry will give all reasonable notice of impending redundancies to the workers concerned.
SECTION VI
Continuity of Employment. Employers in the industry will give full consideration to the position of workers who are unemployed as a result of a change of contractor on a site.
SECTION VII
Maternity Leave. All female employees in the industry shall be entitled to unpaid Maternity Leave. The provisions of the Maternity (Protection of Employment) Act, 1981 will be used to establish rights and obligations to workers in the industry.
Each employee who avails of Maternity Leave shall have the right to return to work on the same site in accordance with the provisions of the Act. In the event of a new contractor taking over the contract, full consideration will be given by the new contractor to the employee absent on Maternity Leave on the same basis as other employees on the site.
SECTION VIII
Disclosure of Information
Any Company requested will provide information on the date of termination of any contract which has been signed and where the date of termination changes the employee will be advised of such change. The workers representative shall also be advised where such applies.
SECTION IX
Change of Address
Any Company so affected shall notify employees of a change of name/address at least five days before the change is due. This information will also be conveyed to the workers representative where appropriate.
SECTION X
Contributions to Revenue Commissioners
On request from a worker or his/her representative employers will provide evidence of payment made to Revenue Commissioners and Department of Social Welfare on behalf of that worker.
SECTION XI
Deduction of Union dues at source
Each employer shall, on receipt of a written request from members, deduct union dues from workers wages. The implementation date shall be as soon as possible.
Given under the Official Seal of the Labour Court this 25th day of June, 1996.
(Signed) TOM MCGRATH DEPUTY
CHAIRMAN
EXPLANATORY NOTE
This Instrument fixes with effect from the 28th June, 1996 statutory minimum rates of remuneration and regulates statutory conditions of employment for workers employed in the Contract Cleaning (City And County of Dublin) Industry. It is made by the Labour Court on the recommendation of the Contract Cleaning (City and County of Dublin) Joint Labour Committee.