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Step of 22 Minute Meetings - Work Life
Channel: Guiding Star*
Date: 2019-04-06

The 22 minute meeting

Intro : Meetings are an essential part of work-life and there is no way you can do without it. However, no one likes to spend the day in meetings and for good reason. 

Imagine if you could have more control over this? What if you took out all of the unimportant, wasteful bits and left only the useful parts? 


Starting : Introducing the 22 minute meeting rule.

Rule 1 : Schedule a 22 minute meeting
Back-to-back meetings leave you with no time to get between them. Try the 22 minute meeting to avoid spill-overs and time taken away from your actual work.

Rule 2 : Have a goal based agenda
Highlight the requirement of the meeting in the calendar invite so that an attendee is aware what is asked of them. Writing it on the whiteboard in the meeting room also acts as a constant reminder. 

Rule 3 : Send required readings beforehand
Ensure that required reading material is shared in the calendar invite, so attendees have an understanding of what they are called for and what is expected of them.

Rule 4: Start on time
Have you started to walk to your meeting room at the time allotted? Ensure that all attendees are present at least a minute in advance so that the meeting can begin on time, especially you. This will set the trend for your other meetings. Word gets around! 

Rule 5 :Stand up
Standing up during the meeting is a great reminder that the goal isn’t to be elaborate. Make your point, make your requests, or keep quiet.  When on their toes, attendees don’t become comfortable on a seat.

Rule 6 :No laptops
Do not carry laptops to the meeting room unless you are the person taking notes, or presenting. Let it become a team ritual and in a while you don't even need to mention it.  22 minutes is what is asked of everyone, so make the most of it.

Rule 7 :No phones, no exceptions
You can do without the phone for 22 minutes, and while you have this time, it is best to give all your attention to it. Drive this message with your team and soon you will have all hands on-board.

Rule 8 :Focus! Note off-topic comments
Be mindful not to digress from the topic. As a meeting organizer, table the tangents and arguments that go too far from the agenda.

Rule 9 :Send notes ASAP
With 22 minutes, there should be time, post a meeting, for you to send out notes and action items before the next meeting begins.

Blog on : https://www.linkedin.com/pulse/how-22-minute-meeting-saved-us-100-working-days-mary-porter

#Meetings #Meetingrequest #shortmeeting