How do I hide meeting attendees in Outlook 2010? (6 Solutions!!)
Channel: Roel Van de Paar
Date: 2020-08-19

How do I hide meeting attendees in Outlook 2010?


The Question: ***** Background *****
I am an IT Service Manager of sorts in my current position. We use Outlook 2010
and Exchange at the company.
For server outages, etc... I prefer to send calendar events so it can help
users coordinate, send an alert before the event happens, and more.
However, when I invite a list of people, the list is expanded to include all
the recipients. This is not an issue by itself, but when it is a whole building
full of people, I would prefer that the invitees are not able to see and
message each other.
***** Question *****
How do I, using MS Outlook 2010 / Exchange, prevent meeting attendees from
seeing other attendants or doing a "reply all"?
Is this possible?

Solutions: Please watch the whole video to see all solutions, in order of how many people found them helpful

== This solution helped 2 people ==
I would think that the best way to achieve this is to create a LIST
(distribution list).
I don't believe that the list is expanded but instead appears as a single name.
The Distribution List can unfortunately still be expanded by recipients.

If you have a listserv available, you could create a list that includes
everyone but only you have send permissions. I don't believe there is any
built-in way with Outlook and Exchange to do what you're asking.

== This solution helped 1 person ==
If you could BCC the meeting invites it would work great, but Outlook doesn't
support that. There is a roundabout way to do it, however.
Create a meeting on your calendar with all the necessary details, but don't add
any attendees to it. When you click the Send button, Outlook will warn you
there are no attendees and will ask if you just want to save it to your
calendar. Once you do this, create a new email and drag the calendar item to it
as an attachment.
Sending it as an attachment will allow you to use the BCC field of the email
(so no one can see each other in the address list) but they will be able to
open and accept the meeting invitation (click the Copy to my calendar button).
It will send the normal "accepted" emails back to you as organizer, but in the
meeting details each person should see only you and him or herself. One
potential downside is that I'm not sure you can cancel the meeting and have it
remove from everyone's calendar automatically. Maybe it will, I haven't tried
it.

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