Basic Facilitation Skills: #3 Transform your Roles & Responsibilities Matrix into a Gantt Chart
Channel: MG Rush Facilitation Training and Coaching
Date: 2016-11-02

Transform Your Roles and Responsibility Matrix into a GANTT Chart

Create a GANTT chart when the discussion or meeting deliverable focuses on WHO is responsible for WHAT; aka, Responsibility Matrix or Roles & Responsibilities. The person that steps up to accept 'Responsibility' is likely the best person to have a clue about estimating WHEN something may be completed, HOW MUCH extra money may be required to complete it, and the HOW MUCH estimated labor (FTE) is required.

When the session leader records these four inputs (responsible party, approximate cash or assets required, estimated due date, and how much approximate labor), the project manager and project team have the basis for a GANTT chart—lacking only the arranging of precedents and antecedents, and making adjustments to the first estimates provided. Not only has the facilitator enabled the team to draft its GANTT chart, they have also helped the team to build a consensual view, not a myopic view from one person's office or cubicle.

The WHAT actions or assignments may take the form of strategies, initiatives, programs, projects, activities, or tasks. As you increase the resolution from the abstract (eg, strategy) to the concrete (eg, task), expect to increase the resolution of the role or title of the responsible agent. For example, strategies may be assigned to business units while tasks may be assigned to individuals.

We are now aware of at least twelve (12) different flavors of the Responsibility Matrix.  While we support any may be effective in your culture, beware of the "C" as in consult because the term is a contronym, and one can never be certain if assigned a "C" if they are giving you something or you are supposed to give them something. Here are the documented types, and undoubtedly there are many others:

RACI, (Responsible, Accountable, Consult, Informed),
RACIA, (Approve),
RASI, (Supports),
RASCI, 
PARIS,
ALRIC,
RASCIO (Omitted),
LACTI (Lead, Tasked),
AERI (Endorsement)
ARCI 
RACI-V
CAIRO
DRACI (Drives)
DACI
DRAM  (Deliverables Review & Approval Matrix)
RACIT
RASIC

OTHER RESOURCES:

Transform Your Roles and Responsibilities Into a GANTT Chart: https://mgrush.com/blog/raci-chart/

Power of a Single Cell to Make Your Deliverables More Robust: https://mgrush.com/blog/single-cell/

94 Different Purposes of Meetings Based on More than 12 Factors: https://mgrush.com/blog/purposes-of-meetings/

Why Meetings Fail: https://mgrush.com/blog/meeting-failure-causes/

Payoff Matrix: Quick Wins, Tried and True, or Hail Mary Passes: https://mgrush.com/blog/payoff-matrix/

 * For information on Facilitation Training  go to:  https://mgrush.com/

 * For over 300 articles on facilitation skills, tools and tips go to: https://mgrush.com/blog/

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Music: "Air Hockey Saloon" by Chris Zabriskie
http://freemusicarchive.org/music/Chris_Zabriskie/Vendaface/05_-_Air_Hockey_Saloon