How To Use Purchasing application
Channel: Synergy USA llc
Date: 2019-03-13

https://synergy-usa-llc.com/procurement-purchasing/

The problem
Maritime organisations need to be able to control the purchasing (Procurement) process from the very start, beginning onboard the vessel where the requisition is created to the completion and execution of it by the management at Head Quarters.


The solution
The Purchasing Management System allows maritime organizations of all sizes to control the purchasing process from the stage of the creation of a requisition to that of the completion of an order with its delivery and the payment of the invoice. It allows for a tighter monitoring and management of the purchasing cycle as the user can view at any given moment how a requisition is progressing towards its delivery target. “Purchasing” includes a wide range of features that facilitate the creation and management of requisitions, quotations, orders, deliveries and inventory.

Main Features

 Spares, Provisions, Stores are controlled within the same application.
 Track Requisitions, Quotations, Orders, Deliveries, Invoices, Forward Expenses.
 Show pending Items per vessel that needs attention.
 Control Budget per vessel and account. 
 Display of cheapest supplier and item.
 Option to search items by code or description.
 Track Vessel Inventory and spare or supply items.
 Automatic update of exchange rates using the Internet.
 Option to use existing spares libraries and the ISSA 91 (25,000 items) or ISSA 94 (33,000 items) catalogs or IMPA6 catalog (47,000 items).
 Integration with Outlook. Archive emails from your Outlook to Purchasing with just three mouse clicks.
 Security of the system having username and password in different levels. Recording of actions performed by users to log files.
 Customized Preview and Report forms.
 Vessel Requisition Form links with office via emails.
 Supplement files like suppliers, shipchandlers, agents etc.
 Automatic entry of Requisition to Purchasing software from vessel via Excel file.
 Automatic entry of Suppliers Quotes via Excel file.
 Archiving of attachment files of any type on Requisitions, Spare parts library, Invoices etc.
 Currency rates updated from Internet.
 Quick Inventory of ordered items.
 Tens of different reports that over any need.
 Specifically designed to minimize user’s entry time.
 ‘Hit the road’ mode. Copy Purchasing system in your laptop and work offline when you leave the office.
 Automatic updating. The system auto-updates when the user starts the application.


https://synergy-usa-llc.com/procurement-purchasing/

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