Lost with the Nested IF Function? Use SWITCH in Excel with a 🃏 Trick
Channel: SAP & Microsoft Free Tutorials For Beginners
Date: 09/02/2024

In this Example following switch function is used: =SWITCH(D2, 1, "Not performed", 2, "Almost performed", 3, "Performed", 4, "Overperformed", 5, "Outperformed"). 

UPDATE in new video: https://youtube.com/shorts/hTfGcF1oXaU
It is important to lock the function so that it refers always to the same cells in the reference rating table. Highlight / select with the mouse in the final function from D2 till E6 and then press the F4 key. Now D2 will change to $D$2 and all the following cells till $E$6. 
Final SWITCH Function: =SWITCH(D9,$D$2,$E$2,$D$3,$E$3,$D$4,$E$4,$D$5,$E$5,$D$6,$E$6)

Even though the SWITCH function is more elegant than the nested IF function, entering such a long text in a function is error prone. Follow the trick in this quick guide step-by-step video tutorial and you not only save time and nerves but you can update the switch function instantly without ever touching it again.
The SWITCH function in Excel can be a valuable tool for several reasons, especially when compared to its alternatives like nested IF statements:
Clarity and readability:
• Simpler syntax: Unlike nested IF statements, which can become complex and difficult to follow, SWITCH uses a clear and concise format with a single expression and paired values/results. This makes your formulas easier to understand and maintain, especially for others or when revisiting them later.
• Reduced chance of errors: With nested IFs, each level adds complexity and increases the risk of errors due to incorrect logic or typos. SWITCH avoids this by streamlining the evaluation process.
Efficiency and performance:
• Optimized for multiple conditions: SWITCH is specifically designed to handle multiple comparisons efficiently. When dealing with many conditions, it can outperform nested IFs in terms of calculation speed and resource usage.
• Fewer formulas: In scenarios with numerous conditions, SWITCH allows you to define all options within a single function, rather than creating multiple nested IFs. This can lead to a cleaner and more efficient worksheet.
Other benefits:
• Versatility: SWITCH can handle various data types, including text, numbers, and logical values, making it applicable to a wide range of situations.
• Flexibility: You can easily add or remove conditions without significantly altering the formula structure, unlike nested IFs which might require restructuring the entire logic.
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