Regular Board Meeting - June 21, 2023
Channel: NMDLibrary
Date: 2023-06-21

1. Call to Order 00:06:00
2. Roll Call 00:06:15
3. Pledge of Allegiance 00:06:21
4. Public Comment 00:07:02
5. Approval of Minutes 00:10:20
5.A. Minutes of the March 15, 2023 Regular Board Meeting. (Changes-highlighted.) 00:10:24
5.B. Minutes of the April 19, 2023 Regular Board Meeting. 00:11:36
5.C. Minutes of the May 17, 2023 Regular Board Meeting. 00:18:35
5.D. Minutes of the May 30, 2023 Special Board Meeting. In Process. 
5.E. Minutes of the June 6, 2023 Decennial Committee on Local Government Public Efficiency Act 102-1008. In Process. 
6. Payment of the Bills 00:21:00
6.A. Approve operating expenses of $389,612.37, payroll expenses of $228,683.86, Special Reserve expenses of $64,772.76, for a total monthly expense of $683,068.99. 00:21:10
7. Trustee Reports 00:26:15
7.A. President's Report 00:26:15
7.B. Trustees 00:27:45
7.C. Secretary's Report 00:34:30
7.D. Treasurer's Report 00:35:33
8. Director's Report 00:38:28
9. New Business 01:11:30
9.A. Discuss with possible action Ordinance 23-01 setting the Schedule of Meetings of the Board of Trustees of the Niles-Maine District Library for the Fiscal Year Commencing July 1, 2023 and Ending June 30, 2024. 01:11:34
9.B. Set dates for a special meeting for discussing the 2023-2024 budget and tentative dates for the public notice and public hearing. 01:24:10
9.C. Terminate the legal representation by Attorney Yvette Heinzelman and Clark Hill as of 5/17/2023 and retain Lisa Callaway of Engler Callaway Baasten & Sraga, LLC to provide legal representation with respect to certain general labor and employment matters as per the Terms of Engagement for Legal Services. 01:49:44
9.D. Discuss with possible action expenditure of $2,000 for the 4th of July 2023 Parade and After Party at Grennan Heights. 01:58:28
9.E. Purchase of the annual General Liability, Auto and Workers' Compensation Insurance policies starting July 1, 2023 and ending June 30, 2024 in the total amount of $66,122. 02:00:30
9.F. Purchase 1-year subscription renewal of 4 Adobe Creative Cloud Desktop App Licenses from CDW-G for $5,009.16. 02:02:00
9.G. Discuss with possible action increasing the page count for the Fall 2023 Newsletter, which will include program descriptions and services for the months of September, October and November from 8 to 12 pages for a total cost of $8,244.88. 02:17:05
9.H. Discuss with possible action the Library's continued participation in the Illinois non-resident library card program and the setting of the 2023 non-resident library card fee at $318.79. 02:49:17
9.I. Discuss with possible action the formation of special committees such as finance, facilities, policies and personnel. 02:51:40
9.J. Discuss with possible action the review of the Library Bylaws and Trustee Manual. 02:51:40
9.K. Discuss with possible action Policy 3.27 Public Participation and Comment at Board Meetings. 02:53:20
9.L. RESCIND the resolution titled: A Resolution of the Board of the Library Trustees of the Niles-Maine District Library, Cook County, Illinois Regarding Closed Session Recording and Minutes which was adopted June 16, 2021. 03:03:10
10. Executive Session 03:05:10
10.A. Executive Session for appointment, employment, compensation, discipline, performance, or dismissal of specific employees. 5ILCS 120/2(c)(1) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees 5 ILCS 120/2(c)(2).
11. Action if any on Executive Session items. 
12. Other 05:30:34
13. Adjournment 05:32:30