How to Turn On & Off, Rename, and Reorder Facets
Channel: Stanford University Libraries Digital Library Systems & Services
Date: 25/05/2018

Short video with instructions on how to turn on & off, rename, and reorder facets within a Spotlight @ Stanford exhibit.

TRANSCRIPT:
You can control ... which metadata fields are displayed as facets for your exhibit, the order that they appear, and how they are labeled. To do this, navigate to your dashboard and select “Search” from the Configuration submenu, and then choose the “Facets” tab.

You will see the list metadata fields available for faceting in Spotlight exhibits. The records for the objects in your exhibit may or may not contain information for all of these fields. To the right of each field you will see information regarding how many items in your exhibit contain entries in this field and how many unique entries there are. This information can help you determine which fields will make useful facets and which won’t. For example, a field with one unique value is unlikely to make a useful facet. To view the distinct values for a particular field, move your cursor over the info icon -- the little “i” next to the item counts. This language field includes the distinct values ENglish, Japanese, and Italian.

To hide a field in the facet list, uncheck the box to the left of the field name. To add a metadata field to the facet list, check the box to the left of the field name. 

To change the label for a facet, hover over the name for that field and then click on the yellow highlighted text. You should now see an edit box where you can update the label. Make your changes, and then click outside the text box to exit editing. 

You can also change the order in which the metadata fields are listed in the facets. To reorder the fields in the facet list, click and hold on the three stacked lines to the left of the field you’d like to move. Drag this field to its new location and release the mouse. 

Each field also has an associated options button. Click on this button to choose whether you’d like the values for that particular facet sorted by frequency -- the number of times it appears for the items in your exhibit -- or by value, which is typically in alphabetical or numerical order.

When you are finished making changes, be sure to click “Save changes” at the bottom of the page.

Note that turning facets on and off, modifying facet labels, or changing the order of the facets does NOT result in any change to the appearance of the metadata fields displayed in your exhibit. To make changes to the metadata fields, you will need to choose Metadata under the Configuration sub-menu and make your changes there. Please see our other video on how to perform these tasks.