From: enron.announcements@enron.com
To: all.states@enron.com
Date: 2001-04-05 11:52:00+00:00
Subject: Action Requested: New iBuyit Order Procedures

This Information Applies ONLY to Organizations Supported by Houston-based 
Accounts Payable Processing Centers 

Earlier this week I was pleased to announce that Enron's new procurement and 
payment tool, iBuyit eProcurement, is now live for those who previously 
requested IT hardware from IT Central.  But there is still more to come! On 
May 1st the iBuyit Payables system will be activated for all organizations 
supported by Houston-based Accounts Payable processing centers.  The new 
iBuyit Payables system will increase the efficiency of the accounts payable 
process by capturing invoices as scanned images at a central point of receipt 
and routing them electronically for coding, payment authorization, and issue 
resolution. 

In preparation for this transition, there are some simple changes to the way 
you currently order and pay for goods and services.  Following these changes 
will ensure that your invoice is correctly processed through the iBuyit 
Payables system. 

Effective immediately, provide vendors with the following information when 
placing an order and instruct them to reference this information:   
*  Company Number or Legal Entity Name
*  Contact Name 
*  Personal External Identification Number (EID) or Approved Purchase Order 
Number   
*  New P.O. Box  (See Below)

What is an EID? 
An EID is your External Identification Number (EID). This EID number 
identifies the purchaser and helps route non-purchase order invoices back to 
the purchaser electronically through iBuyit.  

Do I need to use an EID for non-purchase orders?
Yes.  When ordering goods and services with a non-purchase order, the 
purchaser should provide the vendor with the appropriate EID.  It is your 
responsibility to communicate to vendors that an EID is now required for 
non-purchase orders.

Do I need to use an EID for purchase orders?
No.  When ordering goods and services with an approved purchase order, you 
should provide the vendor with a purchase order number as you currently do.  


What if I do not know my EID?
All Enron employees are assigned an EID number. If you purchase goods and 
services on behalf of Enron, you need to know your personal EID number.  You 
can access your EID number in eHRonline.  Logon to eHRonline, choose 
&Personal Information8 to pull up your personal profile.  On the left side of 
the &Personal Information8 screen select &Other8 and you will see your:
*  PID (SAP ID)
*  GIS ID
*  EID

What is our new mailing address (PO Box)?
Effective immediately, instruct the vendor to mail the invoices to the 
following address:
PO Box 4734  
Houston, TX  77210-4734

What do I do if an invoice comes directly to me?
HOUSTON LOCATIONS ONLY
If an invoice comes directly to you, mark the envelope &Attention Enron 
Accounts Payable,8 and place the envelope in an AP drop box at any Enron mail 
center.

FIELD LOCATIONS ONLY
If Houston currently processes your invoices, and an invoice comes directly 
to you, they will continue to be processed by the Accounts Payable department 
in Houston.  Please send invoices to the new PO Box above or the following 
physical address:  
3724 Dacoma
Houston, TX  77092
ATTENTION ENRON ACCOUNTS PAYABLE

Note:  ETS Field locations will continue to process non-purchase order 
invoices locally.

How will vendors learn about these changes?
This information will be shared directly with vendors in a separate 
communication.

Questions?  Send an e-mail to <mailto:ibuyit@enron.com>