(Joint Research and Research Meeting) National Institute of Genetics, Research Organization of Information and Systems
1. The Guidelines for Application
(1) NIG-JOINT
National Institute of Genetics solicits Joint Research to be conducted between researchers from other universities or institutes and NIG faculties using NIG facilities and equipment on the proposed project. There are three types of research project: NIG-JOINT (A), NIG-JOINT (B) and NIG-JOINT (I). As a general rule, travel expenses are provided to the researchers visiting NIG. NIG-JOINT projects should be conducted during the period of time from April 1st, 2021 to March 31 st , 2022. Applicants may submit applications with the same research subject as a new application up to three consecutive years.
① NIG-JOINT (A)
• Eligible applicants are researchers affiliated with domestic or overseas universities or research institutes. Travel expenses required for the researchers to visit NIG conducting the Joint Research are provided. • Up to 150,000 JPY can be requested by an applicant.
② NIG-JOINT (B)
• Eligible applicants are researchers affiliated with domestic or overseas universities or research institutes. Travel and research expenses (supplies and other expenses used within NIG, in principle) required for the joint research are provided. • The joint research should be planned and conducted such that applicant or his/her joint research members, whose names are listed on the application, stay at NIG for more than 7 days in total during the research period. • Up to 700,000JPY can be requested by an applicant for travel and research expenses. • Limited numbers of applications are to be accepted compared to (A). • As an option, you can simultaneously apply for NIG-JOINT (A), in case where (B) application is not approved. If you wish to take this option, please put a check mark to the re-examination request and enter your budget for (A) (up to 150,000 JPY) in the registration screen. (3) • Eligible applicants are researchers affiliated with overseas universities or research institutes. Travel expenses required for the researchers to visit NIG conducting the Joint Research are provided. • More than 150,000JPY up to 350,000JPY can be requested by an applicant. • About 5 Projects will be selected. • As an option, you can simultaneously apply for NIG-JOINT (A), in case where (I) application is not approved. If you wish to take this option, please put a check mark to the re-examination request and enter your budget for (A) (up to 150,000 JPY) in the registration screen.
(2) Joint Research Meeting
The research meeting is held among small number of researchers from inside and outside of NIG. Travel expenses are provided for the visits of researchers to NIG, because the meeting should be held at NIG. The meeting must be held in the period from April 1 st, 2021 to March 31 st, 2022. • Eligible applicants are NIG faculties and researchers affiliated with domestic or overseas universities or research institutes, and travel expenses for attending the meeting will be provided. • Up to 350,000JPY can be requested by an applicant.
2. Applicants
The applicants should be, as a general rule, researchers affiliated with universities, inter-university collaborative research institutes and independent administrative organizations in Japan or researchers affiliated with overseas universities or research institutes. Please note that graduate students are not eligible to apply, but they can be a member of joint researchers.
3. Application
The application must be completed via online application system called “Joint Research On-line Integrated System (JROIS)". JROIS: https://jrois.rois.ac.jp/rois-dev/Rois/public/NIG (Instruction of operating application system can be downloaded from the above URL.) For more details regarding online application system, please refer to the following NIG webpage (NIG-JOINT page). https://www.nig.ac.jp/nig/research-infrastructure-collaboration/nig-collaboration-grant-2 (1) Before submitting the application, the applicant must consult closely with the prospective NIG representative regarding project subject, title of research meeting, members, budget and other necessary matters. Research outlines of NIG researchers are described at the end of this application guideline. (2) When applying for this program, please be sure to obtain approval from the head of your organization (or department). Submission of written approval is not required.
4. Online Application Deadline
Applications must be submitted no later than noon (12 PM JST) on Tuesday, December 1st, 2020. *Your application will not be accepted under any circumstances if you don't submit it by the above deadline.
5. Selection
The outcome of selection and amount of budget allocation are determined after screening by NIG committee and notified to the applicants via e-mail by the end of March 2021. Applications from those who have been adopted as research representatives in the past, regardless of whether it is a new or a continuous project, will be reviewed with an emphasis on the status of the past budget implementation. Please also note that the allocation amounts may be reduced due to limited budget.
6. Change of the Research Group
(1) If there is a change in applicant's or joint research member's organization or position, the said researcher must change the registered information on the "User Information" screen of JROIS website. If applicant's affiliation is changed, a written approval (fixed format) from new organization should be submitted. (No official seal or signature is required.) (2) If there is an addition or removal of joint research members, the applicant or NIG representative must apply for the procedure on the "Change of collaborators/participants" screen of JROIS website. For the Research Meetings, please register additional participants on the same screen as well as soon as the participants are finalized after the application is adopted. (3) If applicant is changed, please contact NIG representative immediately. (4) The NIG representative must submit the cancelation form in the event that the Joint Research and/or Joint Research Meeting is unable to be conducted due to unavoidable circumstances.
7. Expenses Provided
(1) The travel and research expenses are to be provided by NIG based on the rules of Research Organization of Information and Systems (ROIS). Because the expenses are allocated only to NIG, not to other organizations, they should be claimed through NIG representative. Accommodation fee for those who stay at our guest house will be 2,500JPY/night, and for those who stay at a hotel in the city will be 8,000JPY/night. (Outside researchers visiting NIG for attending meeting or conducting research are to stay at our guest house, whenever possible.) Please note that the travel expenses could not be fully provided if other business or private site visits are included in the entire trip. (2) Applicants are expected to spend the budget at an earlier stage. If you are not able to spend none of the budget due to unavoidable reason, please submit a statement of reasons (free format) and refund it by the end of December. When it becomes obvious that the expenses are not used anymore, please contact Research Promotion Team at that time.
8. Submission of Research Report
The research report of Joint Research or Joint Research Meeting should be submitted by April 30th, 2022 via JROIS.
9. Publication of Research Result
You are requested to acknowledge NIG Joint Research as follows when results based on this research project are published, and send a copy of papers (PDF file is acceptable) to Research Promotion Team. NIG-JOINT (Reference Number) *Reference number【Serial Number + Category (A,B or I) + year】, will be issued in the Acceptance Notification which will be sent to the successful applicant. Example:  (Successful Applicant : Taro Iden, Reference Number : 1A2021) "This work was supported by NIG-JOINT (1A2021) to T. Iden."
10. Others
(1) NIG facilities and common equipment are available to be used for the Joint Research. Please refer to the following URL for the available common equipment. https://www.nig.ac.jp/nig/research-infrastructure-collaboration/common-equipment (2) When holding Joint Research Meeting, NIG representatives are requested to post the meeting schedule on the NIG website and inform all NIG members by at least two months prior to the date of the meeting. (3) If gene recombination and/or animal experiments are planned, NIG representatives are requested to submit Experiment-on-Gene Recombination plan and/or Experiment-on-Animals plan application form to Research Promotion Team after acceptance of the application. As for animal experiments, researchers directly handle experimental animals are requested to apply for NIG qualification screening and undergo a training regardless of their affiliation. We strongly hope that all researchers comply with regulations and conduct the research properly. (4) Researchers who handle Radioisotope at NIG are requested to register as Radiation Worker before starting to handle it. (5) Outside researchers visiting NIG for attending meeting or conducting research are to stay at our guest house, whenever possible. However, they can stay at a hotel in the city if the guest house is fully booked. (6) Ownership of intellectual property rights created in the Joint Research of NIG will be considered based on the regulations of ROIS employee invention. (7) NIG assures that private information for this application should be used only for screening the proposal. Regarding the accepted proposal, the representative of the research, his/her institute and the research project title will be posted on NIG website and annual reports. (8) As a general rule, NIG would not prepare the form of "business-trip request" for the Joint Research and Research Meeting to simplify the procedures. We sincerely ask outside researchers visiting NIG to follow appropriate business trip procedures according to the rules of their affiliated institute. 【Contact】 Department of Administration Research Promotion Team, General Affairs and Project Section National Institute of Genetics, Research Organization of Information and Systems Yata1111, Mishima, Shizuoka, 411-8540 JAPAN Phone: +81-55-981-6728 E-mail: kyodo-mail@nig.ac.jp
Research outline