CRS Customer: Intrastate (Full Fee) Registration Renewal Version 1.2 | February 3, 2020 YOUR  Safety 0 0 0 0 0 0 0 0 YOUR Mobility 0 0 0 YOUR Economic Opportunity ��� Intrastate (Full Fee) Registration Renewal This document will provide instruction on how to renew a fleet using the Commercial Registration System (CRS) application. New customers to the CRS Application need to contact Idaho Transportation Department Motor Carrier Services to have system access activated. New users should read the CRS Customer Account Access or Adding Vehicles to Full Fee Fleets instructions prior to this module. 1) Inquiry Options After logging in to CRS, the Customer Dashboard will be displayed. a)   Select Services. b)   Select IRP/Intrastate. c)   The Site Map page opens. To renew a fleet or a vehicle in a fleet, select Renew Fleet. d)   Enter the Fleet No. and the most recent Fleet Expiration Year in their respective fields. e)   Select Proceed. 1 f) The Customer Details screen will display. Verify the information is accurate. If the information is correct, select Proceed. g) Customer Details Renew Fleet Customer Details trount No. al Name :  NO ACCOUNT ACCOUNTS Registrant Type:   C - CORPORATION IFTA Account No. Carrier Type :   C - CARRIER Customer Status :   A - ACTIVE Address Detail Mailing Address Street: 3311 W STATE ST Zip Code : 83703 County: ADA Country: US Jur:  ID - IDAHO Business Customer Details USDOT No.: 007654321 Contact Name :   CONTACT PERSON Primary Phone : 208-334-8617 Alternate Phone Fax No.: Account Details Email Notification : Comments h)   If there are no problems, the Fleet Details screen will display. There will be a message in the top blue bar showing the Renewal account has been generated. Select Proceed. ● IRPELT129 : [[] Account has 0 power unit fleet(s) for 2020. Account has 2 power unit fleet(s) for 2019. ● IRPACCO : [I] Renewal account has been generated Fleet Details Renew Fleet Fleet Summary Legal Name:  NO ACCOUNT ACCOUNTS Address Details One-Time Mailing Addre 3311 W STATE ST Zip Code: 83703 County: ADA Country: US Fleet Details CONTACT PERSON 829999999 TIN: 155 - Full Fee Poy *Primary Phone: 208-334-8617 Change Address on USDOT: ■ Change Vehicle USDOT / TIN : ■ County Distribution : Mobile Notification : ■ *Effective Date : 01/01/2020 is 2 Comments *First Operated : 01/01/2015 i) i) Any problems with the renewal will show in the tan bar at the top of the Renewal Vehicle Processing screen giving options to fix the errors. This screen also provides an opportunity to see how many vehicles are on the renewal, and a chance to add, amend or delete vehicles with the renewal by using the option buttons. (See instruction 2 below if any of these need to be done.) k)   If there are vehicles over 60,000 pounds the Renewal Vehicle Processing screen will look different. Vehicles that are 60,000 pounds or under will not show on this screen because mileage is not required for renewal. Vehicles requiring Mileage will have fields for Distance, Distance Type (Actual or Estimated) and a check box to mark if the mileage submitted is accurate. Enter the mileage information and select Save Mileage. 3 m)  The Web Processing screen displays. Uploading of documents for the renewal, such as the HVUT, Insurance or Title documents, are done on this page. (See instruction 3 below.)
2) Add, Amend, or Delete Vehicles
The following instructions are used if a button is marked (instruction 1j above). a)   After clicking on the appropriate button (Add Vehicle, Amend Vehicle, or Delete Vehicle), as needed, select Proceed. i. ii. iii. Selecting Add Vehicle and Proceed brings up the Vehicle Details screen to add a vehicle. Enter all the vehicle information here and select Proceed. For detailed information see the instruction module Adding-Vehicles-To-Full-Fee-Fleets. Selecting Amend Vehicle and Proceed brings up the Vehicle Details screen and shows the Unit No. Drop-down to select a vehicle. Update the vehicle information and select Proceed. For detailed information see the instruction module FullFee-Registration-Maintenance. Selecting Delete Vehicle and Proceed brings up the Vehicle Details screen showing all the vehicles that were on the fleet the previous year. a.   Place a check mark in front of the vehicle needing to be deleted. b.   Select a delete reason from the Reason drop down. The Delete/Inactive Date will prefill with the date the fleet will be renewed. A Comment may be C. added. When finished with editing the vehicles to be deleted, select Proceed. d. e.   The vehicle(s) to be deleted will be displayed, select Proceed again. b)   The Renewal Details screen will display showing the vehicles to renew. If everything is correct, select 5 3) Web Processing / Adding Vehicle Documents Uploading documents for the renewal, such as the HVUT, Insurance, or Title, are done on this screen. a)   The Vehicles and Document Types will display in a drop down. Select the vehicle (VIN) and Document Type that needs to have an uploaded document. Note: If a vehicle list does not come up and a specific VIN is showing, remove the VIN and the list should display. b)   Select Browse and find the document desired. c)   Select Upload. Follow this procedure for all documents needed for the renewal. Note: If there is an outstanding document for the fleet needed, information will show under the Fleet Document area. e)   The Supplement is now available for Motor Carrier to approve the documents and renewal and produce an invoice. A notification will be emailed to the carrier at the email address on the account. Once a carrier receives the invoice, access to the invoice to make payment will be available.
4) Renewal Payment
After receiving email notification, the invoice needs to be paid to complete the renewal process. b)   On the Payment screen, the account number will be displayed. For faster searching enter the Invoice No. and select Search. c) The search result will display. Select Pay to add the invoice to the payment cart. d)   Select Electronic Payment to proceed to the LexisNexis payment portal. Do not close the CRS browser screen.
5) The LexisNexis Payment Portal
a)  The LexisNexis payment portal will display. Do not close the CRS browser page. b) If a CRS session times out the customer will need to log back into CRS to complete the transaction. c) If payment is not desired at this time, close the portal by clicking the X in the upper right corner, the system will go back to the CRS Payment screen. d)   Click Reload to bring the back the Payment screen, or Quit to quit payment screen. 8 6) Making a Portal Payment a)   To make a payment: Enter the appropriate information each field with a black asterisk (*). i) Select Continue. ii) iii)  If the E-mail address is accurate, and confirmed, a receipt is generated and emailed to the email address. b)   A Confirmation of Payment screen will display. Select the check box above the Pay Now button c)   Select Pay Now. d) The Receipt screen with the payment authorization will display. 7) Printing a Receipt There two methods for printing a receipt. a)   While the LexisNexis screen is displayed, a payment receipt can be printed. Right-click on the screen. i) ii)   Select Print from the menu that opens. iii)  Select the printer from the print dialog box. iv)  Click Print. v)   Close or minimize the LexisNexis screen to bring the CRS screen back. b)   Go back on the CRS screen. Once the Payment No. is populated, select Proceed. i) ii)   When the ITD receipt opens, move the cursor to the bottom of the page, and click on the printer icon.