ArtfulBits Link to Document Column
for Microsoft® SharePoint®

User Guide
Overview .................................................................................................................................................................... 2
Feature List ............................................................................................................................................................. 3
Why ArtfulBits Link to Document Column?.................................................................................................................. 3
How to Use ................................................................................................................................................................. 3
Link to Document settings: .................................................................................................................................. 4
How to add new value: ........................................................................................................................................ 7
Release Notes ............................................................................................................................................................. 9
See Also .................................................................................................................................................................... 10Remarks.................................................................................................................................................................... 11

Overview
Link to Document Column allows referencing files and folders placed at Document library and provides easy andintuitive way to download files directly from column.

Feature List
FeatureSharePoint
2007

SharePoint
2010

Lookups documents and folders from Document Library in all sites within sitecollection
Allows single and multiple selection
Provides ability to edit link display text
Provides ability to limit the set of allowed objects during links editing (in list itemadding/editing mode). The limitation is done by specifying root folder
Advanced tooltip
Allows select documents in easy and intuitive way
Provides ability to limit the set of selectable objects during links editing by defining
object type (Files and Folders, Folder only, Files only)
Displays object file type icon in front of reference
Language pack support (desired localization could be added by request)

Why ArtfulBits Link to Document Column?
ArtfulBits Link to Document Column adds custom functionality that is not present in SharePoint Foundation. It allows
selecting multiple objects in easy and intuitive way.

How to Use
To use Link to Document Column you should select appropriate option in the list of available columns on CreateColumn page. Change default settings to adjust column to your needs.

Picture 1

Link to Document settings:“Allow multi-selection” – Allows referencing several objects.
“Display file type icon” – Display object file type icon in front of reference.
“Choose” – Adds ability to limit the set of selectable objects during links editing (in list item adding/editingmode) by defining object type (Files and Folders, Folder only, Files only).
“Choose document selection scope” – Adds ability to limit the set of allowed objects during links editing (inlist item adding/editing mode). Specifying root folder defines the location from which documents can beselected (Picture 2).

Picture 2

Picture 3

How to add new value:
If column is set up to contain several references (like “Projects files” column; see column settings on Picture 1) thenappropriate column contains toolbar with “Edit Links” and “Clear” buttons to manage reference list.
Clicking “Edit links” launches dialog with items to select (see Picture 4).
“Projects files” column is set up to allow only file references according to the column settings (see Picture 1).

Picture 4

In case of multi-selection is turned off in column settings “Click to add a new hyperlink” link button is shown insteadof toolbar with “Edit Links” and “Clear” buttons. “Project root folder” column settings forbid multiple selection.
Clicking on “Click to add a new hyperlink” launches dialog with items to select (see Picture 5).
“Project root folder” column allows selection of folders only according to the column settings (see Picture 2).

To change single selected reference the previous reference needs to be deleted first (by “x” button right to thereference).

Picture 5

Release Notes
Versionv1.3(June 21, 2011)

v1.2(June 01, 2011)

Notes
Features: Added German localization
 Added advanced tooltip
Bugs Fixed: Fixed links editing
New Features:
Added ability to edit link display text
Improvements:
 Added support for new licensing model (ArtfulBits License Manager v1.4)
 Added "Save site as template" support

v1.13(May 13, 2011)

Bugs Fixed: Fixed Access Denied error on edit links

v1.12(April 7, 2011)

Bugs Fixed: Fixed File Not Found error on link click

v1.11(March 26, 2011)

Bugs Fixed: Fixed JavaScript error on item edit when referenced file does not exist

v1.1(March 24, 2011)

Improvements:
 Optimized performance Improved behavior when editing links for user without permissions to view
file Improved item editing logic
Bugs Fixed: Fixed minor issues

v1.0(March 14, 2011)

Initial ReleaseSee Also
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Remarks
Information in this document may be outdated. Please, visit www.artfulbits.com for the latest product version.