INFORMATION ON THE REGION-FOCUSED TRAINING COURSECOURSE NO. : J06-00766
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ハザ
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COURSE NO.: J-07-04050(Program NO: 0704064)

October 28, 2007 – December 1, 2007

THE GOVERNMENT OF JAPANJAPAN INTERNATIONAL COOPERATION AGENCYｄⅠ. Course Background and Overall Goal
In the Asia Monsoon areas, especially East and Southeast Asia, there are many floods
every year, and much human life and property are lost by flood. In order to reduce thedamage caused by flood, Hardware-type infrastructures like an embankment for river or areservoir are very effective. On the other hand, Software-type infrastructures like “Flood
Hazard Map”, which can offer the information including the past inundation record, flood
anticipation, evacuation route, evacuation place, etc to the residents, are also important.
Especially in developing countries with undeveloped hardware-type infrastructure, it iseffective to take the measure of a software type immediately.
Under such a situation, we have been implementing this training course “Flood Hazard
Mapping” for 8 countries in East and Southeast Asia since JFY2004. The course isspecifically designed for technical managers and/or engineers who are involved in flood orriver management in the public sector.
The overall goal is that an original flood hazard map is created in each region, and theflood damage in the area concerned is mitigated.

Ⅱ. Course Description
1. Course Title (No.):
Flood Hazard Mapping (J0704050)
2. Course Objective/Outcome:The technology, knowledge and experience, which the participants acquired andexperienced in Japan, are shared among the officials and engineers who engage in theflood and river management.
3. Course Outputs:
To achieve the above mentioned objective, participants are expected to produce thefollowing outputs by the end of this course:(1) Acquiring general knowledge on the flood hazard map in Japan and the world
and capability of explanation.
(2) Acquiring professional knowledge and techniques of run-off analysis, GIS andinundation analysis to make an anticipated inundation area map and capability of
explanation.
(3) Acquiring knowledge on how to make, disseminate, and utilize the flood hazard
map in Japan and capability of explanation.
(4) Considering the way to effectively make, disseminate, and utilize the flood hazard
map through studying Japan’s cases, and making action plans which include
activities after returning to their countries.
4. Duration:
October 28th, 2007 – December 1st, 20072

5. Total Number of Participants and Candidate Countries:(1) Number of Participants;
16 participants from below-listed 8 countries (2 participants each country)
Each country is expected to nominate:- One technical manager engaging in flood or river management- One engineer engaging in flood or river management(2) Candidate Countries;
Cambodia, China, Indonesia, Lao PDR, Malaysia,
Philippines, Thailand, Vietnam
6. Eligible/Target Organization:
Organization concerning to Flood or River Management at the national or local level inthe public sector such as governmental/provincial ministries or municipalities
7. Language to be used in this Course:
English8. Course Program:This program consists of the following three phase.
(1) Preparatory Phase; (September 28th, 2007 – October 27th, 2007)
1) Preparatory Questionnaire (refer to ANNEX I)
All applicants are requested to fill and submit the “Preparatory Questionnaire” to
JICA Tsukuba (email: tbictp1@jica.go.jp, fax: +81-29-838-1790) by August 24th,2007 (Friday) with A2A3 Form.
2) Progress Report (refer to ANNEX II)
After “Notice of Acceptance,” the selected participants in each country are required
to cooperate in preparation and submission of a progress report titled “Introduction
about Policies, Activities and Progress of Flood Risk Management”. The reportmust be within 10 pages of A4 pages in PDF or Microsoft Word and sent to JICA
Tsukuba by email (tbictp1@jica.go.jp) by October 19th 2007 (Friday). Please
note that each country will make one progress report.
3) Review and analysis paper (refer to ANNEX III)
Each selected participant is required to make a paper by him/herself under the titleof “Review and analysis of Flood Risk Management” presenting problems andsolutions based on his/her own evaluation of Policies, Activities and Progresspresented in the Progress Report (ANNEX II). The report must be within 5 pages of
A4 pages in PDF or Microsoft Word and sent to JICA Tsukuba by email(tbictp1@jica.go.jp) by October 19th 2007 (Friday).
4) Data for run-off exercise (refer to ANNEX IV)
All participants are requested to prepare data for run-off analysis exercise. It isadvisable to consult with the participant of 2006 in order to collect data adequately.
The data must be in Microsoft Excel format and sent to JICA
Tsukuba(tbictp1@jica.go.jp) by October 9th(Tuesday).

3

(2) Program in Japan; (October 28th, 2007 – December 1st, 2007)
In order to obtain the above-mentioned 4 outputs, the following items are carried out.

Outputs

Training Subject

Type

(1)

General knowledge of FHM
Case example in Japan and foreign countries

Lecture/Text
Lecture/Text(2)

Run-off analysis exercise (Tank Model, Storage Function Method)
GIS exercise (ArcGIS)
Inundation analysis exercise (Hec-RAS)
Flood Hazard Mapping exercise (Ise city, Mie prefecture, Japan)
Town Watching
Interview for residents and officials

Exercise
Exercise
Exercise
Exercise
Field survey
Field survey(3)

History of Flood Hazard Mapping in Japan
Process of Flood Hazard Mapping in Japan
Case example in Japan
Town Watching
Interview for residents and officials

Lecture/Text
Lecture/Text
Lecture/Text
Field survey
Field survey(4)Group Discussion
Making Action Plan

Discussion
Self study/Presentation*FHM: Flood Hazard Map
Prior to the above program, the Progress Report Presentation will be held. The
presentation should be made in Power Point by each country like the progress
report making. Accordingly it is advisable that each participant will cooperate withanother participant in the same country in preparation of the presentation before
coming to Japan. About 20 minutes will be allotted for the presentation of eachcountry.
(3) Developing Phase; (December 2nd, 2007 – January 10th, 2008)
1) In order to share the technologies, knowledge and experience they obtained fromthis training course, all participants should share the outputs of this training
program in Japan within their organization in 40 days after going back to homecountry.
2) All participants should submit the report on the above-mentioned activity to JICA
Tsukuba (tbictp1@jica.go.jp). The instruction of the above activity will be explainedin Japan.

Ⅲ. Conditions and Procedure for Application
1. Responsibility of the Participating Countries/Organizations:(1) It is strongly requested for the government of the participating country andorganizations concerned to nominate the applicants who fulfill the requirements forthis course and have high motivation and strong commitments to address the current
problems in your country/organization.
(2) If any of the applicants are accepted, the organizations to which the applicants belong
are required to support them to focus on making report under the title of “Review on
Policies and Activities of Flood Risk Management” and collecting data for run-off
4analysis exercise as described in ANNEX II and IV.
(3) After the program in Japan, the organizations are desired to facilitate the participants
to spread what they learned in the course to the people and organizations concerned
and/or to realize the action plans they prepared in the course.
2. Qualifications of Applicants:
Applicants should:(1) be nominated by their governments in accordance with the procedures mentioned
in the chapter IV(2) be the technical managers or engineers with at least five years experience (twoyears for Doctor holders) and currently engaged in river or flood management
issues in the public sector(3) be university graduates or equivalent(4) be proficient in spoken and written English (Inadequate command of English willhinder training as well as their dairy life)(5) have the experience using “Microsoft Word” and “Microsoft Excel”(6) be in good health both physically and mentally to undergo the training (as training
for long periods and many field trips may pose risks to pregnant women,
pregnancy is regarded as a disqualifying condition for this training course)(7) be non-military personnel
3. Required Documents:
Following 2 items should be submitted to JICA Office (or the Embassy of Japan)
by August 24th (Friday).
(1) Nomination Form: One (1) original and three (3) copies(2) Preparatory Questionnaire (refer to ANNEX I)
Note: Applications without these items will be out of the selection process.
After “Notice of Acceptance”, the participants must prepare the following reports and data
before coming to Japan. And, following items should be submitted to JICA Tsukuba(tbictp1@jica.go.jp) directly .
(3) Progress Report (refer to ANNEX II)
1 report/country by October 19th (Friday)(4) Review and Analysis Paper (refer to ANNEX III)
1 report/participant by October
19th (Friday)(5) Data for Run-off Exercise (refer to ANNEX IV)
1 report/participant by October
9th (Friday)

54. Procedure for Application and Selection:(1) Submission of the Documents for Selection:
Governments desiring to nominate applicants for the Course should submit (1) originalNomination Form and (2) Preparatory Questionnaire by August 24th (Friday).
(2) Selection:
JICA Office (or the Embassy of Japan) accepts the documents for selection, carries out
the pre-screening, and send the documents to JICA Center in charge of this course.
The JICA Center in charge will hold a selection meeting with organizations concernedin Japan and decide the applicants to be accepted among those who fulfill the set
requirements described in III.2 above. In case the number of applicants is more thanthe capacity of this course, some applicants may not be accepted due to the limited
number of seats even though they fulfill the requirements.
(3) Notice of Acceptance:
The JICA office (or Embassy of Japan) will inform the applying government of
acceptance or non-acceptance of nominees’ application no later than September
14th (Friday).
5．Rules for Attendance:
Participants are requested to observe the following rules for attending the course:(1) to observe strictly the course schedule(2) not to change course subjects or extend the course period(3) not to bring any members of their family(4) to return to their home country at the end of the course according to theinternational travel schedule designated by JICA
(5) to refrain from engaging in political activities or any form of employment for profit
of gain(6) to observe the rules and regulations of their place of accommodation and not tochange accommodations designated by JICA
*Participants who have successfully completed the course will be awarded a certificate by
JICA.

Ⅳ. Administrative Arrangements
1. Travel to Japan:(1)Air Ticket:
Round-trip ticket between an international airport designated by JICA and Japan will beborne by JICA.
(2) Travel Insurance:
Travel insurance is not insured by JICA.

6

2. Accommodation:
JICA will arrange the following accommodations for the participants in Japan:
Tsukuba International Center (JICA TSUKUBA)
Address: 3-6 Koyadai, Tsukuba-Shi, Ibaraki, 305-0074, Japan
TEL: +81-29-838-1117, FAX: +81-29-838-1790*If no room is available at JICA TSUKUBA, JICA will arrange alternative
accommodations for the participants.
3. Living Expenses:
Following expenses will be provided for the participants by JICA:(1) Allowances for accommodation, living expenses, outfits and shipping(2) Expenses for study tours; basically paid in the form of train ticket(s) or charteredbus.
(3) Free medical care for participants who become ill after arrival in Japan(costs related to pre-existing illness, pregnancy or dental treatment are notincluded)(4) Expenses for program implementation including materials
For more details, please see p. 9-16 of the brochure for participants titled “KENSHU-IN
GUIDE BOOK”, which will be given to the selected participants before (or at the time of)the pre-departure orientation.
4. Course Implementing Organization:(1) Public Works Research Institute (PWRI)International Centre for Water Hazard and Risk Management under the
auspices of UNESCO (ICHARM)
Address: 1-6, Minamihara, Tsukuba, Ibaraki, 305-8516, Japan
Tel: +81-29-879-6751, Fax: +81-29-879-6752
URL: http://www.icharm.pwri.go.jp(2)
5. Pre-Departure Orientation:
A pre-departure orientation will be held at JICA Office (or Embassy of Japan) to provide
the selected candidates with details on travel to Japan, conditions of the program inJapan, and other matters. Participants will see a video “Training in Japan,” and receive atextbook and cassette tape, “Simple Conversation in Japanese.” A brochure, theKENSHU-IN GUIDE BOOK, will be handed to each selected candidate before (or at thetime of) the orientation.

ANNEX:
ANNEXⅠ: Preparatory Questionnaire
ANNEXⅡ: Progress Report; Introduction about Policies, Activities and Progress ofFlood Risk Management
ANNEXⅢ: Review and Analysis Paper
ANNEXⅣ: Data for Run-off Exercise

7

Reference
Founded in 1974, the Japan International Cooperation Agency is an implementation
agency for technical assistance, focusing on systems building, organization strengthening
and human resource development that will enable developing countries to pursue their own
sustainable socio-economic development.
The training program for overseas participants is one of JICA’s main cooperation programs.
Under this program, JICA invites professionals in various fields including administrative
officials, engineers and technicians from developing countries to Japan and provide themwith skills and technology needed in their countries as well as the chance to shareknowledge and experience with participants from other countries. Through this program,participants are expected to acquire skills and technology or create knowledge, bring themback to their countries, and apply them in their workplaces or societies with necessary
modifications according to their own conditions to achieve their specific objectives.
JICA's Mission
We, as a bridge between the people of Japan and developing countries, will advanceinternational cooperation through the sharing of knowledge and experience and will work tobuild a more peaceful and prosperous world.
Oath of Service
With passion and pride, as professionals in development cooperation, we will perform ourwork responsibly and energetically with love and a sense of duty; we will encourage andsupport the participation of the Japanese people in our work; we will work as partners to
those in need of assistance; and we will strive to fill the world with hope and happiness bypromoting peace and sustainable development.

CORRESPONDENCEFor enquires and further information, please contact the JICA office, or
the Embassy of Japan. Address any other correspondence to:
Tsukuba International Center
Japan International Cooperation Agency(JICA TSUKUBA)
Address: 3-6 Koyadai, Tsukuba, Ibaraki, 305-0074, Japan
TEL: +81-29-838-1117, FAX: +81-29-838-1790

8

ANNEXⅠJICA Region-Focused Training Course“Flood Hazard Mapping, JFY2007”

Preparatory Questionnaire(To be submitted with A2A3 Form)Note:(1) The Preparatory Questionnaire should be submitted with A2A3 Form.
(2) Applicant without Preparatory Questionnaire will be out of the selection.
(3) This Questionnaire should be prepared by the applicant himself/herself.
---< Applicant information >-------------------------------------------------------------------------------------------Q1. Please fill your following information.
(1)

Organaization:

(2)

Name:

(3)

Present Post:(4)

Country:(5)

E-mail:<If available, please indicate your E-mail address>---< Your organization and department/unit >-------------------------------------------------------------------Q2. Please answer the following questions about your organization and department briefly.
(1) What is the Role and Objective of your organization and department/unit?
(2) Please describe the Main Activities of your organization and department/unit.
(3) Please show your Organization Chart and indicate your position.
---< Your work >------------------------------------------------------------------------------------------------------------Q3. Please answer the following questions in detail as much as possible.
(1) Please describe briefly about your past work for last 3 years.
(2) Please describe briefly about your expected work for 3 years in the future.
---< Problems on your work and expectation for this training course >--------------------------------Q4. Please answer the following questions.
(1) Do you have any issues which you have to solve on your work? If so, please describe in detail.
(2) Do you expect how this training course will help to solve the above mentioned issues on your work or
in your organization?
(3) In the field of flood disaster mitigation, what topics are you interested in? Please describe the topics andthe reason why you are interested in that topics(4) If you have any request, please write down.
Thank you for your cooperation.

9

ANNEXⅡJICA Region-Focused Training Course“Flood Hazard Mapping, JFY2007”

Format of “Progress Report on Policies andActivities of Flood Risk Management”

Notes:i) A report should be prepared by the participants in each country in cooperation.
ii) A report must be typed in single spacing on A4 size paper (210mm X 297mm).
iii) Photos, figures and graphs should be effectively used.

<Cover Page>“Introduction about Policies, Activities and Progressof Flood Risk Management”
in<Your Country>

JICA Region-Focused Training Courseon
Flood Hazard Mapping
JFY 2007
Prepared by< Your Name >< Your Name >10<Main Pages>
1. Overview of national policies on flood management(Maximum four pages)
Note: refer to the report of the ex-participants in your country(1) Information on flood risk management policies in your country
Please introduce the outline of flood risk management policies and flood control works (structuraland non-structural) in your country as well as institutional and legislative frameworks including flood
hazard maps.

(2) Information on countermeasures to reduce flood damages including laws and regulations

Please fill in the following two tables using Attachment 1, SAMPLE Table A and B.
Table 1: Disaster mitigation program/practice entry form:
Individual
Community
Government
initiatives
Initiatives
initiatives
Pro-active
Risk
response
Reduction
DamageMitigation
Re-active
Emergency
response
Management(during andRehabilitation andafter
Restoration
flooding)
Table 2: Law and regulation entry form:
Individual
Community
initiatives
initiatives
Pro-active
response

Re-active
response(during andafter
flooding)

Risk
Reduction
DamageMitigation
Emergency
Management
Rehabilitation and
Restoration

11

Government
initiatives

2. Introduction of the target area to which you want to apply a flood hazard map(Maximum four pages)(1) Selection of one target area (municipality, province/prefecture, country, etc.) to which you
want to apply a flood hazard map(2) Current policies and countermeasures for flood risk management, damage mitigation, andemergency response measures in the area.
(3) Geographic, demographic and hydro-meteorological characteristics using base maps withquantitative information such as average gradient, number of population, rain gauge dataand so on as much as possible.
(4) Past flood disasters, and their social/economical damages in this area, based on the record
from 1990 to 2006 with quantitative information such as number of victims, economic loss,
inundation area and so on as much as possible.
(5) Number and the types of candidate evacuation center such as primarily schools, nursing
homes.
(6) Number and the types of disaster prevention centers, including police offices and firestations.
(7) Your ideas on how to prepare and distribute flood hazard maps in the area

3. Activities by the Ex-Participant of This Training Course(Maximum four pages)

Please introduce the activities by ex-participants in your country (2004〜2006).
If you want to know about the training course implemented in 2004, 2005, 2006, please
visit to the website (http://www.icharm.pwri.go.jp/).
(1) Name, Position, Organization and E-mailPlease fill the following table about ex-participants.

No.

Name

Current Position

Current Organization

E-mail2004-1

2005

2004-2

2005

2005-1

2004

2005-2

2004

2006-1

2006

2006-2

2006(2) Brief report on activities of each ex-participant
Please describe on the activities of each ex-participant briefly.

(3) Detailed report on activities of an ex-participant who is most deeply related to your work
Please choose one participant who is most deeply related to your work, and describe his/her recent
activities in detail as much as possible.

(4) Network Activities

If there are some networks related to flood management among ex-participants or the12officials to share the information, please report such network activities in detail asmuch as possible.

13

Attachment 1[SAMPLE] See the following sample tables for reference:
Table A: Disaster mitigation program/practice in Japan
Individual
Community
Government
initiatives
Initiatives
initiatives
resettlement
to
safer
ring
levee
flood
control
project (levee rising,
Pro-active
Risk
area
- drainage pumplevee set-back, dredging andresponse
Reduction- elevate housing land
widening river channels,- flood insurance- flood proofing: e.g.
mizuya (water proof
house)- emergency provision- flood fighting corps- flood fighting materials- designation of shelters andevacuation routes- safety check of levees
before rainy season andreporting to government
authorities.

Re-active
Emergency
response
Management(during andafter
flooding)- collection of
information (weather
broadcasting andinternet)- raising household
goods- self-initiatedevacuation- flood fighting (patrolling ofriver and levees, flood
control construction work),- dissemination of information- group efforts for voluntaryevacuation, enquiring into
safety conditions,- designation of shelters anddistribution of emergency
food

RehabilitationandRestoration- disposal of rubbish- removing mud- restoration ofhousehold goods- collecting and distributing
relief funds- learning and reporting
lessons from the disaster.

DamageMitigation

Table B: Related law and legislation:
Individual
Community
initiatives
initiatives
Pro-active
response

Risk
Reduction- Flood Prevention
Association Law

DamageMitigation
Emergency
Management- Flood Fighting Law- Fire Organization Law

Re-active
response(during andafter
Law forRehabilitatio - Socio-economic
flooding)nand Rehabilitation Aid forVictims
Restoration- Flood Fighting Law- Flood Prevention AssociationLaw

14

divergence and by-passchannels, and flood control dams,etc.)- water level and rainfall
observation;- precipitation forecast, flood
forecasting system, weather
information system;- evacuation drill- risk communication workshops- flood forecasting dissemination- hazard maps
- dissemination systems andsupport for evacuation- official communication system
for transmission of disaster
information- emergency drainage pump- organization of rescue teams- informing real-time rainfall andwater level- announcement of flood
forecasting and of warning- announcement of evacuation
order and evacuation directives- multi-channel alert
dissemination- sending rescue teams- procurement and offer of
emergency provisions andshelter goods- restoration of affected facilities(business restoration)- inspection of the cause ofdisaster- reevaluation of disasterprevention works and theirimplementation

Government
initiatives- Disaster Countermeasures
Basic Law
- River Law- Specific-Multipurpose Dam
Law
Flood Fighting Law
Meteorological Services Law- Disaster Countermeasures
Basic Law
- Flood Fighting Law- Meteorological Services Law- Disaster Relief Law- Disaster Countermeasures
Basic Law
- Law on Disaster Recovery forState Funding of Public
Infrastructures Projects

ANNEX III
JICA Region-Focused Training Course“Flood Hazard Mapping, JFY2007”

Format of “Review and analysis of
Flood Risk Management”

Notes:
iv) This report should be prepared by each participant, based on each country’s
present situation of the flood risk management, which was presented in the
Progress Report (ANNEX II).
v) It is advisable that this report will be composed not only of each participant’s own
opinions but of opinions extracted from discussion in each participant’s affiliating
division.
vi) A report must be typed in single spacing on A4 size paper (210mm×297mm).
vii) Photos, figures and graphs should be effectively used.
<Cover Page>“Review and analysis of
Flood Risk Management”
in<Your Country>

JICA Region-Focused Training Courseon
Flood Hazard Mapping
JFY 2007
Prepared by< Your Name >15

<Main Pages>
1. Problems in the Flood Risk Management of my country (Extract/Organize
Problems)（１） Technical problems（２） Organizational problems
2. Factors which cause those problems (Cause Analysis)
3.
4. Proposal of solutions against the problems(Problem Solution/Response)

16

ANNEX IV
JICA Region-Focused Training Course“Flood Hazard Mapping, JFY2007”

Data for Run-off Exercise(To be submitted as electronic data)
Note:(1) Select a target area, which, if possible, includes the area proposed in ANNEXⅡ, and preparehydrologic data concerning to the area.
(2)If there are some needs for modification, we will inform and request you to modify after
checking your data.
Definition:
One flood event means the period from the following A to the following B.
A; The time when the rain just began to fall
B; The time when river discharge became the same level as one before the flood
The image of one flood event is shown as Figure1.
One flood event

Rainfall

A

B
Discharge

Figure1 The image of one flood event

Discharge observation point
Rain gauge station

Figure2 The image of target area17

1. Time series of Rainfall and Discharge data (necessary)
Please prepare time series of Rainfall and Discharge data of your target area and fill in the
Excel Format shown as table 1. You can download it from ICHARM website(http://www.icharm.pwri.go.jp/html/training/index.html)
1) Time Interval:
1 hour or shorter is recommendable (if not available, 1 day is
OK).
2) Duration:
One flood event containing at least a flood peak3) Number of Floods:
5 floods (please fill in individual sheet)4) Observation points:
1 or 2 points for discharge, all rain gauges in the catchment area.
2. Information of the target area
Please prepare information of your target area and fill in the Excel Format shown as table 1. You
can download it from ICHARM website(http://www.icharm.pwri.go.jp/html/training/index.html)(1) Catchments area (m2) of each discharge observation point (necessary)(2) Location (latitude, longitude) of each discharge observation point and rain gauge station (ifpossible)(2) Elevation of each discharge observation point and rain gauge station (m) (if possible)(3) The highest elevation (m) (if possible)

3. Map of the target area (necessary)
Please bring the Map which shows each discharge observation point, its catchment area and allrain gauges with you.
Remark:The area map is made by each participant or is the existing one.

Thank you for your cooperation.

18

data, timedischarge
point1discharge
point2rain
gauge
station 1

rain
gauge
station 2

rain
gauge
station 3

Cartchment
Area (m2)LatitudeLongitude
Elevation
Highestelevation
m/d h
m/d h
m/d h
m/d h
m/d h
m/d h
m/d h
m/d h
m/d h

Table 1 Time series of discharge and rainfall data and

-1-

rain
gauge
station 3