Japan-ASEAN Transdisciplinary Studies Working Paper Series No. 11
Towards Sharing the Information Resources for Area Studies in Southeast Asia:
Monograph. Vol. 2
EditorONO Mikiko
Center for Southeast Asian Studies (CSEAS), Kyoto University
Vu Hung Cuong
Institute of Social Sciences Information (ISSI), Vietnam Academyof Social Sciences (VASS)

Publisher

Japan ASEAN Platform
Center for Southeast Asian Studies, Kyoto University
46 Shimoadachi-cho, Yoshida, Sakyo-ku, Kyoto
606-8501 JAPANThis document is available as PFD: https://japan-asean.cseas.kyoto-u.ac.jp/en/tdwp/© 2021 Japan ASEAN Platform
All rights reserved.

Preface
As our second edition volume, this book is mainly consisted from the presentations in our plenary
symposium and the following three workshops held in Hanoi on September 17 and 18 in 2019.
Part I contains presentations given at the plenary symposium held on September 17 which
reported the activities of libraries in Japan and the three Indochina countries: Vietnam, Laos,and Cambodia. Part II includes the presentations held in three workshops on September 17
and 18 which were conducted by Japanese lecturers as practical training program forparticipating librarians from the three Indochina countries. The program provides lessons
for bibliographic descriptor of journals, introduction to databases, and preservation ofmaterials. These presentations were excellently delivered and easier to understand than thecontents in our previous edition volume, and we decided to compile them in this second edition.
In particular, this book aims at providing the current activities of the libraries in thethree Indochina countries which might not have sufficient budget and infrastructure todisseminate their library information. Therefore, we have included two reports on Vietnam
libraries; the first one is about the activities of the National Library of Vietnam, and thesecond one is about uploading Vietnamese bibliographic information to worldcat andmaintaining rare books (including the materials written in Japanese) which are held in the
32 libraries of the Vietnam Academy of Social Sciences in Hanoi, Vietnam. In addition,
we also compiled the reports on the National Library of Laos and the National Library of
Cambodia which have dedicatedly served their people respectively.
In the photo album at the end of the book, our activities of the two days areincluded. Compared with the exchange among major libraries in ASEAN countries, the librariesof the three Indochina countries have a long history of exchange. Ms. Khanthamary
Yangnouvong, the director of the National Library of Laos, is fluent in Vietnamese and has aclose relationship with the president of the Vietnam Library Association, which gives us theimpression that interlibrary exchange is more active than we expected. We hope you will readthrough this volume along with the first edition.

ONO Mikiko
Center for Southeast Asian Studies, Kyoto UniversityⅰAcknowledgement The participating institutions from Japan, Vietnam,
Cambodia, and Laos that gathered in Hanoi in 2019 have all deepened their exchanges throughthe Sakura Science Exchange Program of the Japan Science and Technology Agency (JST) since2015. We would like to take this opportunity to express our gratitude to JST. Also, we would liketo express our sincere gratitude to the ASEAN-Japan Platform Secretariat for providing us withthe opportunity to publish this volume.

ⅱ

CONTENTS
PrefaceAcknowledgementiiiPART I

Presentation
Chapter 1:
Creating Shared Database under the Model of Center - Member Library System in Vietnam
Academy of Social Sciences
Le Hai Dang

3

Joint Catalog Database at Vietnam Academy of Social Sciences and Examples of Constructions
for Institutional Repository
Nguyen Van Hoi

24

Digital Content Management Software CONTENTdm and Worldcat Discovery Services
IDT

30

Chapter 2:
Collaborative Practice for Establishing a Base of Academic Information Between Japan and theThree Countries in Indochina: Towards Sharing the Information Resources of Area Studies forSoutheast Asia, 2nd International Workshop
SOK Sophal

41

Chapter 3:
Towards Sharing the Information Resources of Area Studies for Southeast Asia
KHANTHAMARY Yangnouvong

65

Chapter 4:
Creation and Utilization of the Bibliographic Data for Southeast Asian Language Materials at
the National Diet Library, JapanMINAMI Ryoichi

77

Chapter 5:
101

Union Catalog and NACSIS-CAT
YOSHIDA Yukinaeⅲ

PART II

Practical Training
Chapter 6:
Bibliographical Control and Meta Data Construction Specified MARC21
SATO Kumiko
Cataloging Based on MARC 21 Format
Practice Part 1: Book
Practice Part 2: Periodicals

111
132
140

Chapter 7:
Introduction for Small-Scale Database for Multilingual Publications
KITANI Kimiya

155

Chapter 8:
How to Make “Origami Wrapper”
MORIWAKI Yuki

169

Information of Participated Libraries

187

Photo Album

188

ⅳ

PART I
Presentation

Chapter 1

Creating Shared Database under the Model of Center - Member Library System
in Vietnam Academy of Social Sciences
Le Hai Dang
Associate Professor, Institute of Social Sciences Information

Joint Catalog Database at Vietnam Academy of Social Sciences and Examples ofConstructions for Institutional Repository
Nguyen Van Hoi
Deputy Head, ICT – Database Division, Institute of Social Sciences Information

Digital Content Management Software CONTENTdm and Worldcat Discovery
ServicesIDT

CREATING SHARED DATABASE
UNDER THE MODEL OF CENTER- MEMBER LIBRARY SYSTEMIN VIETNAM ACADEMY OF SOCIAL SCIENCES

Hanoi, 17-18/9/2019

Assoc. Prof., Dr. Le Hai ĐangInstitute of Social Sciences Information
1

Content
1.
2.
3.
4.
5.
6.

Introduction of VASS’s library system andits information resources
Center – Member Library System Model
Creating shared database of VASS:
Status quo and solutions
Regulations on professional unification
Achievements
Conclusion
2

3

1.

General information about VASS’s
library systemz

The system includes 33 member libraries of
institutions under the management of the Academyz

Library of Social Sciences (LSS) of ISSI and thelibrary of the Southern Institute of Social Sciences
are two large-scale librariesz

Center for Information, Documentation and Libraryof the Graduate Academy of Social Sciencesserves master and Ph.D. students, professors,
lecturers and researchersz

Other libraries are divisions, serving mainly
specialized researchersz

The system serve for the training, research anddissemination of research results of all VASS’s staff
3

2.

Characteristics of information
resources in VASS’s libraries

z The library system own rich traditional information
resources in quantity, type and language
z Number of documents¾ The entire library system of VASS maintains about
1,350,000 titles (approximately 2,300,000 units).
Among them, LSS has the largest number with479,784 documents (equivalent to 1,165,384
units), followed by libraries of Southern Institute ofSocial Sciences, Institute of History, and Instituteof Literature.
44Types of Documents¾ The system owns various types of
documents such as: books indifferent languages; newspapers,
magazines, royal ordinations,pictures, phonograph records, maps,
microfilms, microfiches, glass films,
glass slides, film plates, drawings,
steles, inscriptions, etc.
¾ Library of ISSI, Southern Institute ofSocial Sciences, Institute of SinoNom Studies, and Institute of
Literature have the most various
types of documents.
565z LSS has the most diversified types of documents:
351,800 book titles of different languages; 2,320
titles of newspapers and journals; 396 royalordinations; 58,000 pictures and photographs;
944 vinyl discs; 9,400 units of maps in various
sizes; 5,700 microfilm rolls; 29,340 glass films,
glass slides and film plates.
z LSS was officially established in 1968, inherited
the documentary heritage of École française
d'Extrême-Orient (EFEO, established in 1901,
handed over to the Vietnamese Government by
French side in 1957).
7

LSS is preserving many precious collections: 11,000 volumes of Classical Japanese Books,
including Zoku Nihon Goki published in the
11th year of Trinh Quan (the year 869);
 31,436 volumes of Classical Chinese Books(ranking the fourth in quantity of books in thislanguage, following the National Library of
China (Beijing), the University of Tokyo’s
library, National Library of Taiwan) with vast
collections such as Nhӏ thұp tӭ sӱ (820
volumes), Ĉҥi Tҥng Kinh (419 volumes), Vƭnhlҥc ÿҥi ÿiӇn (66 volumes);86

 13,211 volumes of history of gods and genies
of about 9,000 Vietnamese villages(approximately 230,000 pages of written
documents);
 1,225 volumes of village conventions written in
Chinese and Nom scripts in which there are 50
versions in the 18th and 19th centuries; over
5,000 handwritten conventions in modern
Vietnamese; 496 units of royal ordinations, ofwhich the oldest was issued in the 16th century.
 LSS is considered the National Library ofSocial Sciences.
9z Some specifications
 Institute of Sino-Nom Studies: 60,000 copies of epitaph

and 46,000 books written in Chinese characters andNom scripts
 Institute of History: 1,400 books in Sino-Nom scripts;

manuscripts of scholars Trҫn Huy LiӋu, Ĉào Duy Anh,
Trҫn Văn Giáp, etc.;

 Institute of Archeology: 7,000 photos, 702 archaeologicalrecords, 2,300 large – scale maps
 Institute of Imperial Citadel Studies: 10,000 drawings,

200,000 photos in large size, 7,000 inscriptions,compact discs and magnetic tapes, microfilm rolls, etc.
 Vietnam Museum of Ethnology preserves many artifacts

made of paper, cloth, iron, knitting materials, magnetic
tapes, etc. related to the cultural life of ethnic groups inVietnam
107

z Diversifying types of documents by acquiring
electronic books and online databases:
Springer Nature’s database of social sciences
and humanities; ProQuest Central’s database,etc.
z Digitizing collections of precious documents
such as ancient books, hand written
documents in Sino-Nom, photos, microfilms,
manuscripts, etc. to preserve the originals
and improve the accessibility of electronic
contents.
11

In summary
The documentary value of the VASS’s
library system, especially the ancient precious
documentary collections inherited from EFEO,
has been affirmed over generations ofresearchers and lecturers not only of VASS
but also of prestigious universities andtraining facilities at home and abroad.
128

3. The model of center - member librarysystem in VASS: Towards creating ashared databasez The modernization strategy is clearly outlined in

specific stages and goals. The ultimate goal is
successful establishment a system of electronicand digital library (center – member) for users
reference needs.
z LSS is the center, proposing joint library policies,

managing the system of centralized electronic
library, unifying library - information activities
throughout VASS.
13z Advantages: allows management and usageof resources in a decentralized structure,
consistent from general to specific, fromoverall to detailed; creates links to ensure
multi-dimensional, multi-point relationships.
¾ has policy for unification, avoiding

spontaneous development, enhancing theinformation resource exchange, especiallyelectronic resources.

149

4. Basic requirement a shared database
under the model of center - member
library system¾ Firstly, invest in ICT infrastructure such asserver system, high-speed Internet connection,
large capacity storage system and a modern
shared library system for updating,disseminating, managing and preserving
digital databases.

15¾ Secondly, comply with relevant domestic andinternational standards on catalogue,
classification, storage and preservation
standards of digital resources to facilitate theintegration, connection and sharing datainternationally.
¾ Thirdly, having suitable training policies(profession, ICT) for libraries to be able to keep
up with ICT development in the era of Industrial
Revolution 4.0.
¾ Fourthly, complying with intellectual property

laws and copyright issues, in accordance withthe provisions of current law in usage andexploitation of digital resources.
1610

5. Shared database in the center member library system: Operating
principles¾ The first, all libraries use the same

management software, having one sharedbibliographic database. Only one
bibliographic record is created for one title.
¾ The second, all libraries use the OPAC web

interface to search for information in sharedbibliographic databases throughout VASS’s
library system.
17¾

The third, all member libraries can operate
independently as a single one and having
responsibility for direct management of its
constituent elements:+ Item record+ Circulation policy+ Acquisition policy+ Patron record+ Budget+ Periodical+ etc.

18

11

6.

Right allocation in the center –member library system

19

z Center Library
The Library of Social Sciences has full rights to all
system features and the right to interfere inmember libraries in all aspects, including:¾ General configuration for the whole system¾ Connect to the database¾ Create, edit, delete and assign access rights tolibrarians of all member libraries¾ Create, edit, delete bibliographic records, item
records¾ Changing the interface of the system according
to the needs and requirements of VASS forlibrary activities
20

12

z Member libraries
BIB record
Librarians are assigned the following rights¾ Search and view record:•

Of the whole system¾ Create record:•

Can create any bibliographic record, if not alreadyon the system¾ Edit record:•

Can edit any bibliographic record created by theirlibrary•

The corrected result will be applied to the wholesystem21¾

Delete record:•

Can delete bibliographic record only after
deleting item record•

Librarians in the member libraries can only
delete their item records, they cannot delete
the data of another library22

13

- On item record
Librarians may be assigned the following rights:¾ Search and view record:•

Of the whole system¾ Create, edit, delete record:• Member libraries has the right to create, edit and delete
item records created by their library- On patron record
Can only create, edit and delete the patron records oftheir libraries, not be allowed to interfere into patronrecords of other members.
23- On configuration and circulation
Can manage their library’s circulation, including thefollowing activities with their materials:+ Borrow+ Return+ Extension+ Fine payment+ Cannot perform circulation activities at other libraries+ Readers can only borrow/return materials andperform other circulation activities in the library inwhich they are registered members¾ In inter-library, readers can borrow/return materials
at other libraries.
24

14

7. The process of creating a shared
database in reality
ཙThe unification of database in all libraries

in a shared system- In 1992, began creating database on technology
available in ISSI (design and creation of
bibliographic records for Village Conventions,
History of Village Gods and Genies) in
CDS/ISIS.
- It laid a foundation for implementing the Library
and Information System’s Automation Program
in VASS in 1998.
25

 When CSD/ISIS platform was no longer suitable
for new requirements, it was replaced by theMillennium (of the US) in 2013.
 15 databases, with 510,682 records in ISSI’s 14
databases and over 90,000 records of VASS’s
other libraries has been uploaded into OPAC,
became a shared database for the whole system,
being accessed via opac.issi.vass.gov.vn.
 So far, the electronic library system has beenclearly formed, professional activities have beenraised to a new level.
26

15 From these positive results, the building of shared
databases continues to accelerate and Millennium
was upgraded to Sierra.
 Sierra allows to manage library operations fromacquisition to circulation of traditional documents
according to modern international professional
standards; being suitable with the model ofCenter – Member library system.
 The library operations are performed continuously,
the modules in the library chain operate moresmoothly. Especially, it is easy to manage andcontrol the data uploaded of each library; detect
duplicates and odd records.
27

Poblems of database when integrated into
VASS’s library system- Firstly, the information resources are traditional,
being limited in connection and sharing- Secondly, document acquisition and the creatingof bibliographic records between VASS’s libraries
are overlapping- Thirdly, in the information processing, descriptive
rules do not abided by, especially when libraries
have various types of information- Fourthly, in document classification, BBK did not
use to be applied in VASS
- Fifthly, keyword indication does not comply withstandards, being inconsistent in libraries of VASS,
making it hard to retrieve information
28

16

z Causes of shortcomings- Firstly, library staff is often unstable and not properly
trained.
- Secondly, the standards for the whole library systemhave not been developed.
- Thirdly, Operational Regulations, Managing andProcessing Data, Preserving and Restoring
Documents Process and the Digitization Process for
the VASS’s library system have not been developed.
ཙ It is necessary to standardize of professional standards,

modernize digital library system to enhance information
connection and sharing. Professional training isimportant and urgent.
ཙ These need to be done in parallel with ICT infrastructure
investment.

29

8. Measures to create and manage
shared databasez Compiling professional manuals-

In 2016, LSS (Center Library) studied and compiled the
Keyword Set of Social Sciences and Humanities with
62,410 entries for the whole library system. It was
published in 2018.

-

The second is Professional Guidelines Manual, to be
published by the end of 2019, including 7 main parts:+ Part 1: Theoretical framework of current library
professional standards in the world: outline the contentsof 5 library professional standards+ Part 2: Document acquisition: principles, process,management of acquisition activities, etc.
+ Part 3: Document processing: descriptive rules andcontent processing of document in VASS.
30

17

+ Part 4: 1. MARC21 application in creating format,
template for document types; 2. Instructions forentering records; 3. data processing on the Sierra andContentDM Digital Library software; right allocation
principles in data processing.
+ Part 5: Organizing and preserving archives: methodsof organizing archives, of arranging and preserving
materials (reserve preservation, restoration).
+ Part 6: Establishment of digital library: the process ofdigitizing documents and building digital collections,
RDA cataloging methods in the construction of digital
document database on CONTENTdm software.
+ Part 7: Circulation and document circulation policy:
the process of creating reader management records,
document circulation process, copyright related
policies in library services, library service regulations
related to copyright in VASS.
31

 Out of 7 professional training courses conducted

there are 05 in-depth training courses on creating
bibliographic databases on Sierra software, 01 indepth training course on creating databases onContentDM software.
 Instruction from formal cataloging to document

processing to ensure that the attendees can create
bibliographic records accurately and scientifically.
 A course specializing in inputting information in theform that corresponds to existing documents in thelibrary system in accordance with the MARC 21
standard was implemented in June 2019.
32

18

z Professional Training The professional training for librarians of VASS

is an urgent need (2017-2019: 13 courses)
 Year 2017 (7 courses), learning and mastering

the use of equipments in library modernization
projects such as the skills to use digitalsystems, specialized storage systems,
electronic library software, and digital libraries
 Year 2018 – 2019 (6 courses), focus on

professional standards to be ensured in theprocess of creating databases for electronic
libraries and digital library33

9. Regulations on creating the shared
database

For the construction of a share database, LSS:
- Collect all BIB records of libraries in VASS for
storage, management and exploitation- These bibliographic records are edited, processedby the LSS and then uploaded to the shared system

3419¾ Regulations on assigning member library code

To control and manage the joint database for the whole librarysystem, identify the records of member libraries, the Center
Library proposes to:- Prepare a library code for each member library,- Make a table of abbreviated names of member libraries.

z On the library code: Center Library is assigned code 00,
followed by other library codes from 01 to 32.

z On the abbreviation: abbreviation of the institute that manages
member library. i.e.: the Institute of Anthropology’s library is
VNDTH; Institute of Anthropology’s library is 07VNDTH.

35

 Regulations on using professional standards
LSS proposes the Regulation of Data Processing applied forthe whole library system:- On cataloging:+ Creating the bibliographic database: using Sierra software,
following the MARC 21 and AACR2+ Creating the digital resource database: using CONTENTdm
software, Dublin Core and RDA.

- On document classification: using DDC - 23 Vietnamese
Edition- On keyword indication: using the Keyword Set of Social
Sciences and Humanities compiled and published by theCenter Library.
- On format: using the templates provided by the Center
Library for books, excerpts, periodicals, scientific works,
theses, maps, microfilms.
36

20

10. Results of creating the shared databasez In the electronic library The electronic library system following the center - member
model has been put into stable operation.
 More than 1,350,000 bibliographic records have been
converted from old software (CDS-ISIS and Millennium)
into Sierra to form the shared database.
 Bibliographical data can be accessed via opac.vass.gov.vn.
 A part of the database (about 40,000 records) has beenedited and uploaded to the Worldcat Discovery. More will
be uploaded by the end of 2019.
37

 The Keyword Set of Social Sciences and Humanities
and the Guide in Methods of Library are successfullycompiled, applied throughout the VASS’s library system.
 Document processing for creating the shared database
follows the same principle, the uniform standard.
 In-depth training courses on software usage, on
application of professional standards in managing
library activities have been conducted.

38

21

z In the digital library system The digital library platform for VASS has initially been created,the construction of a databank is being fostered in all member
libraries
 LSS pays attention to training and improving professional
skills for the development of digital databases for VASS
libraries.
 LSS elaborates the Connexion centralized digital cataloging
software and ContentDM digital library software to manage
the digital resources of libraries
 Over 5,000,000 pages of books, maps, microfilm, photos, etc.
have been digitized; stored in specialized storage devices(SANs and NASs) and served via LAN in libraries.
 E-books and online databases such as Springer Nature bookdatabase on social sciences and humanities, Proquest
Central, etc. are subcribed.
39

Conclusions
 The center - member library is considered suitable for the
library system of VASS.
 Information resources are integrated into one shared
database, avoiding duplicate document acquisition anddigitalization.
 Information resources are standardized and uniformly
managed in the shared electronic library - digital library,saving budget in management, improving the capability andquality of document usage, enhancing professional
qualifications for librarians in the system.
 The bibliographic and digital database are created forexchange and dissemination.
40

22

Thank you for your attention!

41

23

JOINT CATALOG DATABASE AT
VIETNAM ACADEMY OF SOCIAL SCIENCES
AND EXAMPLES OF CONSTRUCTIONS FOR
INSTITUTIONAL REPOSITORY

Nguyen Van Hoi
Deputy Head, ICT – Database Division
Institute of Social Sciences Information

1

JOINT CATALOG DATABASE AT
VIETNAM ACADEMY OF SOCIAL SCIENCES
1996 – Plan for Library and Information System’s Automationof the National Center for Social Sciences and Humanities´ 2002 – Integrated periodical database National Center forSocial Sciences and Humanities; Book Database of theVietnam Academy of Social Sciences since 1998
´ 2013 - “Enhancing the quality of management and services of
the archives in the Library of Social Sciences - Institute ofSocial Sciences Information” project – 15 databases´ 2016 - “Building the Electronic Library – Digital Library Databank of Vietnam Academy of Social Sciences” project– 74
databases, 721,005 errors out of 576,957 records
´

2

24

1,194,715 RECORDS OF TYPES OF MATERIALSIN 80 DIFFERENT LANGUAGES
Photographs´ Maps´ Articles´ Periodicals/Journals´ Village Conventions´ Master, Ph.D. Theses´ Books´ Multimedia´ Institutional documents´ History of Village Gods and Genies´ Archives´

57.8765.622
559.944
3.407
6.852
1.766
530.724908
1.320
16.898
9.389
3

PERIODICALS IN
INSTITUTE OF SOCIAL SCIENCES INFORMATION
Periodicals inherited from École française d'Extrême-Orient(EFEO) - 203 titles published prior to and in the 19th century 17 different languages in the world - QTO0000001QTO0000109, dated from 1717 to 1951 (235 years, 109
volumes)´ Central Library of Science and then ISSI from late 1950s until
the renovation period - 4 types of languages: Russian, Chinese,
Latin languages and Vietnamese, i.e. 479 titles in Latin
languages, 660 in Russian, 166 in Chinese and 454 titles inVietnamese´ Periodicals acquired by ISSI since early 1990s- 128 titles inEnglish, 128 in Russian, 95 in French, 114 in Chinese and 254
titles in Vietnamese
´

25

4

PERIODICALS IN THE JOINT CATALOG DATABASE´ Libraries created separated databases in CDS/ISIS´ Libraries managed periodical issues in CDS/ISIS

inconsistently´ Old journals were bound and catalogued as books in 13
libraries.
´ 2019 – Begin to merge bibliographical records – Create
Bibliographic and Holding records

5

INSTITUTIONAL REPOSITORY´ Scientific research projects of all levels´ The survey data of researchers in member

institutions for VASS projects´ Papers at national and international conferences
and seminars´ Master and Ph.D. theses and dissertations

6

26

MANAGEMENT AND ACCESS OF
INSTITUTIONAL REPOSITORY´ Regulations on the management, preservationof institutional repository´ Budgets for bibliographic information and fulltext of institutional repository´ Regulations on the usage and exploitation of
institutional repository

7

DOCUMENTS ABOUT JAPAN´ 9,736 documents published form 12th century (1169)

to 1989´ 4,083 documents of Classical Japanese and 5,653
documents of Modern Japanese´ 9,539 documents are publications (ห), 164 are copies(෗) and 33 have not been identified originality´ 8,534 published from 1169 to 1989, 471 have notbeen identified years of publication´ >2000 documents in Japanese in EFEO and VNDBA
archives
827

909 DOCUMENTS IDENTIFIED YEARS OF
PUBLICATION ACCORDING TO JAPANESE PERIODS´ Edo Period (Ụᡞ᫬௦)470´ Meiji Period (᫂἞᫬௦)366´ Meiji Year (᫂἞ᖺ㛫)8´ Taisho Period (኱ṇ᫬௦)53´ Access via www.f.waseda.jp › a-wada in excel file:
Modern Japanese: 䝧䝖䝘䝮♫఍⛉Ꮫ㝔 ᪧEFEO཰㞟᪥ᮏㄒᩥᗜ┠㘓 ὒ⿦ᮏ and Classical Japanese: 䝧䝖䝘䝮♫఍⛉Ꮫ㝔 ᪧEFEO཰㞟᪥ᮏㄒᩥᗜ┠㘓 ࿴⿦ᮏ

9

PROPOSED MEASURES
Merging duplicate periodical records - Supplementing document
bibliographic and holding records for each library´ Editing data in the Southeast Asian Periodicals Database toconnect
consistently
to
the
joint
databasein
https://opac.vass.gov.vn (including data of the Southern Instituteof Social Sciences already in database of CSEAS)´ Listing all periodicals published in and about Southeast Asian
countries´ Creating bibliographic database of surveys conducted by
VASS’s institutions´ Developing regulations for dissemination and usage ofinstitutional repository
´

10

28

Thank you very much!

1129

Digital content management software
CONTENTdm and Worldcat Discovery Services
1

System Model
WWW
Students,
Researchers

Google,Google Books,
Wikipedia Bing,
Yahoo,GoodRead,etc.

OnlineCataloging

ISSI andLibrary
memberOCLC Central Index

SierraExchange
data

Worldcat Knowledge Base

Exchange
Data

CONTENTdm

230

Digital Content Management (CONTENTdm)
CONTENTdm Administration

Project Client•Cataloging/Metada
ta process•Batch Import•OCR extension•Customize User Interface•Server Management• Roles/Permission• Approve / Index• Upload to Worldcat• Reports•Managing Digital Collection• Customize cataloging fields

3

Creating and Displaying Collection and
Sub-Collection
Sub-Collection

Client(Collection 1 – Institution 1)

Sub-Collection

ADMINSITRATION
ISSI

Sub-Collection

Managing(Collection 2 – Institution 2)

Sub-Collection

Website(Collection 3 – Institution 3)

Sub-Collection

Sub-Collection(Collection 4 – Institution 4)

Sub-Collection

Sub-Collection(Collection… – Institution…)

Sub-Collection

431

Manage and deliver your digitalcollections on the web

https://thuvienkhxh-vass.contentdm.oclc.org

5Manage and deliver your digitalcollections on the web

https://thuvienkhxh-vass.contentdm.oclc.org
32

6Manage and deliver your digitalcollections on the web

https://thuvienkhxh-vass.contentdm.oclc.org

7Manage and deliver your digitalcollections on the web

https://thuvienkhxh-vass.contentdm.oclc.org
33

8Manage and deliver your digitalcollections on the web

https://thuvienkhxh-vass.contentdm.oclc.org

9Manage and Usage digital collections on
the web123Open Access

Material sharing in
Vietnam Academyof Social Sciences

Material sharing
only in ISSI
consortium

1034

Manage and Usage digital collections on
the web
Open accessmaterial

Access in Vietnam
Academy of Social
Sciences• Users from any
library around theworld can beaccessed andused• The material will
not be assign
permission• All libraries in
VASS can accessin use material• Assign
permission tomaterial by IP
address and user
account

Access in ISSI
Consortium

Access with limited
conditional• Documents ofany library can
only be used bythat library• Assign
permission tomaterial by IP
address and user
account in
Library• For special, rarematerial will be
set loan term.

11

Web-scale Discovery – Worldcat Discovery
Services

https://thuvienkhxh-vass.on.worldcat.org/discovery

35

12Web-scale Discovery – Worldcat Discovery
Services

13

Web-scale Discovery – Worldcat Discovery
Services1436Web-scale Discovery – Worldcat Discovery
Services

15

Web-scale Discovery – Worldcat Discovery
Services
1.8 billion material information in Central Index

Print Material

Electronic material

360 Million

1.4 Billion

Books, archival,
eBooks, licensed content
theses, scores,
Digital Material maps

43 Million
OAIster, HathiTrust,
GoogleBooks
37

16

Web-scale Discovery – Worldcat Discovery
Services

https://thuvienkhxh-vass.on.worldcat.org/discovery

17

Web-scale Discovery – Worldcat Discovery
Services

https://thuvienkhxh-vass.on.worldcat.org/discovery

38

18

Web-scale Discovery – Worldcat Discovery
Services

19

THANK YOU !

20

39

Chapter 2

Collaborative Practice for Establishing a Base of Academic Information Between
Japan and the Three Countries in Indochina: Towards Sharing the Information
Resources of Area Studies for Southeast Asia, 2nd International Workshop
SOK Sophal
Deputy Chief, Office of Conservation, National Library of Cambodia

Collaborative Practice for Establishing a Base of Academic Information
Between Japan and the Three Countries in Indochina:“Towards Sharing the Information Resources of Area Studies
For Southeast Asia, 2nd International Workshop”
September 17th-18th, 20191

Contents
1. History of NLC
2. Material preservation of periodicals and documents
3. Mission of NLC
4. NLC Nowadays and Services
5. Collection
6. Legal Deposit office
7. Lending Services
8. ISBN Registration Service (International Standard Book Number(ISBN)
9. Source of Documents
10.Library Software Management System
11.Objective of the National Library of Cambodia
12.Book Fair
13.Goals of the Cambodia Book Fair
2

41

1.

History of NLC

z The National Library of Cambodia (NLC) was built in the early 1920s in French Colonialstyle and is located centrally in Phnom Penh on the same site as the National Archives. It
was opened in 1924 with a collection of 2,879 volumes. It has been under the supervision of
the Ministry of Culture and Fine Arts.

gover

Paul Boudet (1889-1948) Fondateur de la BNC. Directeur
des achives et des bibliothèques de l'Indochine

The central library of Phnom Penh wasestablished in 1924 by the FrenchProtectorate government of Indochina.

3

1. History of NLC
z Plan of The National Library of Cambodia (NLC) in 1925.

442

1. History of NLC
National Library of Cambodia in1930, This is the Reading room. The reader is
French. because most of the books are in French.

This is the legal deposit section.

5

1. History of NLC

Eighty percent of the books are in French, and most of the authors are French

643

1. History of NLC
z During the Pol pot period from 1975-1979, The NLC closed, not serving the public
z The National Library was re-opened in January 1980, as part of the Ministry of
Culture and Fine Arts7

1. History of NLC
z In August 1995, the National Library staffs organized a Patrimonial Collection
under the guidance of the French Expert Library, Mm. Christine Raseauconservater of the National Library of French and ended October 1995.

844

2. Material preservation of periodicals
and documents

9

2. Material preservation of periodicals
and documentsz 1: Minolta Digitization Machine from the National Library Board of Singapore
in 2004 as apart of the ASEAN (COCI) project of scanning old rare book andwe have now converted early French books about Cambodia into electronic
versions. But now it not works.
z 2: Micro box GmbH Digitization machine from India.

1045

2. Material preservation of periodicals
and documentsz We collect the documents dated Pre-1975, contains books and periodicals
about Cambodia, published from 1880s to 1975. It covers an array of subjects,
including arts, culture, history, law and government of Cambodia. The
collection holds 4,088 books, 110 magazine titles (about 25,000 articles), and47 newspaper titles (about 1600 article).

11

3. Mission of NLC
The Mission of the National Library of Cambodia is to:• Collect, preserve and provide access to the nation’s
documentary heritage by the technology in the future• Provide information and documents to support education,
government and research in Cambodia

1246

4. NLC Nowadays And Services• Open Monday to Saturday (8:00am-4:00pm)• There are 21 staffs permanently• There are three offices: Catalogue, Conservation, andLegal Deposit• There are around 125.000 books• National Library Services:• *Microfilm Services– This service provides the collection of palm leaf record
which were amounted of 305 manuscripts and they are
equal to 2413 titles and 269 Titles of book.
13• *Information Services– Electronic Resources Services– Information Literacy Services– Reader Advisory Service• *Circulation Services– Serial Publication Service– Lending Services Membership Registration– You can registrate to be a membership to get lending
card in order to borrow books from the National
Library.

14

47

• *Registration fees:– Cambodian students 4,000 riels per year
– Cambodian 8,000 riels per year
– Foreigners 10 USD per year

• Lending conditions:– Without a library card you will not allow to lend any
documents. Each users can only borrow 2 books for 2
weeks if beyond the deadline users will not return thebooks. The library will make a fine 500 riels per day.
– If the books are lost, users have to buy a new book to
replace the lost one or refunded to the book in themarket price.
15• *Photocopying Services– You can get any parts of your favor document copied,but can not copy the entire document.

• *Digital Services– The National Library has digital services that we havecompiled from old documents and new documents.
– They are include: Khmer legend history Literatureeconomic, and map ..., etc. Digital service is aimed toease to students in researching and search for files bysaving time in searching.

1648

• *ISBN Registration Service (International StandardBook Number: ISBN)– To obtain ISBN, you have to complete ISBNapplication from of the National Library for each new
title of the book which was recently published.

17

5. Collection
•
•
•
•
•
•
•
•
•

Depository collection
Cambodiana Collection
Patrimonial Collection
Reference collection
General Collection
Landing Collection
Palm leaf & Manuscript Collection
Royal Collection
Children Collection

18

49

* Some Activities:
Children and Young Adult’s Section
The Activities of reading and painting books

In the Reading Room of NLC
19

ReadingThy are trying to read20

50

Painting

They are trying to color the drawing painting picture21

6. Legal Deposit office
Legal deposit of the National library of Cambodia is a legal requirementthat a authors or publishers submit copies of their publications to arepository, usually in a library. The requirement is mostly limited tobooks and periodicals the number of copies. We usually get 5 copies
for 1 title. So we put in the reading room 2 copies and the lending
collection 2 copies and legal deposit 1 copy. Now legal deposit officehavenot place to store books and magazines because is a small room.

2251

7. Lending Service•*Membership Registration
You can registrate to be a membership of the National Library to get
lending card in order to borrow books from the National Library. For
the registration fees :– Cambodian students 4,000 riels per year.
– Cambodian 8,000 riels per year.
– Foreigners 10 USD per year.

•*Lending conditions:Without a library card you will not allow to lend any documents.
Each users can only borrow 2 books for 2 weeks if beyond thedeadline users will not return the books. The library will make a fine
500 riels per day. If the books are lost, users have to buy a new bookto replace the lost one. or refunded to the book in the market price.
23

7. Lending Service• *Photocopying Services
You can get any parts of your favor document copied, but can
not copy the entire document.
• *Digital Services
The National Library has digital services that we have compiled
from old documents and new documents. They are including:
Khmer legend history Literature economic and map ..., etc.
Digital service is aimed to ease to students in researching andsearch for files by saving time in searching.

2452

8. ISBN Registration Service(International Standard Book Number: ISBN)• To obtain ISBN, you have to complete ISBN applicationfrom of the NationalLibrary for each new title of the bookwhich was recently published.We are given number ISBN
free to writers and writers give 5 books for the National
Library of Cambodia.

25

9. Source of Documents•

The National Library of Cambodia is to preserve and provide virtual
access to all documents collections: pre-1975 materials, rare images,
books, newspapers, journal magazines, and manuscripts collection.
This collection has some ways like:– We received the books is donated from peoples, organization etc...
– We are given number ISBN free to writers and writers give 5books for the National Library of Cambodia.
– We asked to directors of Newspapers, Magazines, Bulletins
amount 5 copies or 10 copies (follow them given) for legal
deposit and serve to public in the NLC.
– For the private Newspapers, Magazines, Bulletins, Journal soldthe National Library has also requested.
– The Ministry of Culture also provided some funds to the National
Library to buy books, newspapers, magazines etc…
26

53

10. Library Software Management
System• There are two mains Software Program:– PMB Program (the old software)– Koha Program (Testing and Using now)
• Others Software Program:– Metadata Books in Prints Program (for ISBN Services)• Scanner Program• Website (www.nlc.gov.kh)
27

PMB Program

After Login28

54

Koha Program

29

Searching Book in Koha

30

55

Book in print Program31

Log in Book in Print

32

56

After Log in33

To create a Publisher

34

57

11. Objectif of the National Library of
Cambodia• The objectives of the National Library of
Cambodia are:• •To digitize all the documents.
• •To organize (catalog) all the items on databases.
• •To provide public the access to digital documents
collections

35

12. Book Fair
In an age of globalization, reading and writing play
an important role in knowledge attainment, selfadvancement and social development. In an effort toparticipate in promoting reading and book publishingin Cambodia, the Ministry of Culture and Fine
Arts and the National Library of Cambodia arepartnering with the Ministry of Education, Youthand Sport, the Ministry of Information, theCambodian Librarians and Documentalists
Association, and other stakeholders
36

58

12. Book Fair
In an age of globalization, reading and writing play animportant role in knowledge attainment, selfadvancement and social development. In an effort toparticipate in promoting reading and book publishing in
Cambodia, the Ministry of Culture and Fine Arts andthe National Library of Cambodia are partnering with
the Ministry of Education, Youth and Sport, theMinistry of Information, the Cambodian Librarians andDocumentalists Association, and other stakeholders

37• Including Sipar, Room to Read, Shanthi Volunteer
Assocation, IBBY, French Institute of Cambodia and
UNESCO to organize the Cambodia Book Fair
• * Goals of the Cambodia Book Fair:• To raise awareness about availability of books in
Khmer or other foreign languages, particularly books
about Cambodia and children books

3859

• To support Cambodian authors/writers andillustrators• To promote the publishing industry in Cambodia• To foster a passion for writing among the young
generation• To nurture a love and a habit of reading among
the Cambodian population across ages

39Book fair Events

Book fair
40

60

41

42

61

43

44

62

45

63

Chapter 3

Towards Sharing the Information Resources of Area Studies for Southeast Asia
KHANTHAMARY Yangnouvong
Director, National Library of Laos

“Towards Sharing the Information Resourcesof Area Studies for Southeast Asia”

at Hanoi Vietnam, September 17-18, 20191

Introduction
This workshop is very useful technical fields to develop the structure of library in the ThreeCountries in Indochina , including in particular the library of Lao PDR to develop together.
For the National Library of Laos, I would like to review about this project, on 23 August
2016 Ms. ONO Mikiko had visited at the National Library of Laos and her purpose talked tocooperate with the National Library of about networking database on periodical,
newspaper.
In order to facilitate the students, researchers and general persons have resources
information for researching and is available as a reference.

2

65

About us
MissionStatement
The National Library of Laos has a mission to preserve national cultural heritage; foster
reading for development; and to promote organizational excellence in order to build aknowledge society for Lao people.

—NationalLibraryofLaos
MissionStatement,20153

About usOurHistory
The National Library of Laos officially opened in 1956. Originally it came under the
Department of Fine Arts in the Ministry of Education.
After National Liberation in 1975, the Library’s name was changed to The Directorateof Libraries, Museums and Archeology under the same ministry. In 1983, the Librarycame under the Department of Public Culture in the Ministry of Information andCulture and was housed in the same building as the Revolutionary Museum.
In 1985, the Library moved to its current location opposite Namphu Fountain in thecentre of Vientiane. Since 1997, the Library has operated as the National Library of
Laos (NLL).

466

About us
OurHistory

5

About us
StrategicObjectives2016– 2020
COLLECTION DEVELOPMENT
Objective 1: Acquire, Preserve and Build Knowledge
Build NLL Collections which:reflect and preserve Lao history, culture and society
better inform Lao people and international visitors
about Lao history, culture and society.
support social inclusion for all Lao people,
promote innovation and new forms of creativity;and incorporate local knowledge and wisdom.

667About us
StrategicObjectives2016– 2020
Objective 2: Improve Public Access to NLL
Improve public access to collections and services,
especially via the creation of a “Digital Library”, to:enablemoreequitableandinclusiveaccesstoonline
information;
improvetheeconomic,educational,healthandsocial
livelihoodsofLaopeople,includingallethnicgroups.
encouragedeeperregionalandinternationallinks,
supportlifelonglearningandthedevelopmentofaknowledgesociety.

7

About us
StrategicObjectives2016– 2020
ORGANISATIONALEXCELLENCE
Objective3:DevelopProfessionalNLLStaff
Promotestaffprofessionallearninganddevelopmentopportunitiestoincrease
staffskills,knowledgeandexpertise.
Objective4:EnhanceNLLOrganisational Structure
Strengthenthelibraryinfrastructurerelatingtolibrarystaff,legislation,contentmanagementsystemsandprocessesinordertoimprovethequalityoflibrary&
informationservices.

868About us
StrategicObjectives2016– 2020
READINGADVOCACY
Objective5:StrengthenCommunitiesthroughReadingPromotion
Raiseawarenessoftheimportanceandbenefitsofreadingto
primaryschoolagedchildreninVientianeprovinceAND
increasetheiraccesstoreadingresourcesviamobilelibraryoutreachservicestoencouragereadingforpleasure.
BETTERPUBLICANDSCHOOLLIBRARIES
Objective6:ImproveQualityofPublicandSchoolLibraryServicesinLaos
Upgradelibrarystaffcapacityinprovincesaroundthecountrysupportingthemto
deliverbetterqualitypublicandschoollibraryservicesintheircommunities.

9

About usBranchLibraries

1069

Overview of Periodical
Academic journals are important as mediatory for disseminating knowledge, ideas, anddevelopments from research and movement. The diversity of reading science is essential
to keep track of new knowledge in the field of research and dissemination to the academic
community.
And the target of community to use the results of the research to support for research,collection, dissemination and share and learn in the results of these studies to broad
readers, it is very valuable to study.
In the National Library has been collecting academic journal since 1973, and keeping
primary collections available as a yearly collections, and then sewing them for service.

11

Overview of Periodical
At the present, we have forty journal titles such as Alounmai, Koxangphack, PoliticsͲ
Governance, Laotourism, Ouy, Buddhist Letter, Agriculture and Forest, Lao Red Cross,
ScienceͲSocial, National University, Lao Commerce, Sangsan, ScienceͲHistory of Army, Labor,
Khopc hai, Lao girl, Lao Library Association, Lao Manuscripts, Culture, Law, Update, Lao
Toyota, Tabee Update, Vietnam Pictorial, Microfinance, Phapheun, Happiness, Xaysomboun
Letter, ICT Lao, Line, Champa, Monastic University, Lao sangsath, Chutpakai, Archives,
Champa Holiday, Mahason, Vannasin, Inspection and Capital. And we have eighteen
newspaper titles such as Pasaxon, Vientiane Mai, EconomicͲCommerce, EconomicͲSocial,
Science and Development, Phouthenpasaxon, KPL, Vientiane Time, Pathet Laos, Security,
Lao Sport, Lao Development, Vientiane Bussiness Social, Sunday, Lao People Army, Lao
Women, Free Voice, Pith Tou Phom (Mother Land).

1270Legal deposit system and deposit
rate about periodicals
Previously, Laos was a French colony, France had issues a decree on the distribution ofdomestic publications to a national copy and promulgated by the Government of 17
January 1927 and by Order No. 05/gov October 4, 1928, on January 3, 1929, declaring that
all countries belonging to France apply the rules of the Hanoi Center Library, From the 1945
French National Resistance and all agreements are still the same.
In 2012 we have Library law, in the article 17 legal deposit of books, journal, newspaper andother printed such as Individuals, legal Entities or Organizations permitted to print books
and other printed must be give 3 copies to the National Library for collection.

13

Achievement rate of Cataloging of
periodicals
Previous journal archives had recorded in books or cards by librarians idea such as Author,
Title, Edition, Year.
In 2005 we had recorded input the computer by excel program.
And it is also arranged according to the importance of the journal to service for users. We
have collected the old journal for each type so that the users of the research looked backto find the information needed to complete the research and to have completed
information.

14

71

Material preservation (i.e Approach to digitization)of periodicals Academic libraries

Ͳ

ScansmachineͲ

CameraͲComputer

Ͳ

Other

15

Overview of librarian training
Each year, librarians and staff library had attended training or workshop internal training on
various topics such as books building, cataloging, reading
promotion, building a library network, Library Management and Challenges for Librarians in
the Digital Age and etc...
For International the National Library had participated with INELIͲASEAN project 3 years with
ten ASEAN countries workshop on topic To build the capacity and enhance the leadershipskills of emerging public library leader, to create a vibrant network of public libraries, to foster
collaboration and to build strong partnership among them and other relevant stakeholders in
the Southeast Asia region, also attending CONSAL conference, IFLA workshop and etc.

1672

Highlight of the National Library of
Laos in 2020
1.ReadingPromotionActivities• On 5Ͳ8 November 2019 (Soul, Korea), I had attended under subject “ASEANͲROK Library
Leadership Conference on Reading Promotion” In order to keep the bond among theASEANͲROK Libraries, organized by National Library for Children and Young Adults to join
project. Named as “ AllͲtogether Reading Campaign : Read Me a Book” the joint project
aims to develop reading culture in Korea and ASEAN region.
• After joining the agreement, we have organized workshop with Leadership Library aroundcountry for collaborating to develop and upright habit of children and become to thebook lovers.

17

Highlight of the National Library of
Laos in 2020
1.ReadingPromotionActivities• Photosoftheworkshopon“Readmeabooks”• Photosof“Readmeabooks”activities

18

73

Highlight of the National Library of
Laos in 2020
2.Let’sReadActivities
The National library of Laos has supported from Asia Foundation and organizes two projectsuch as Literacy Day International, drawing activities and read booksͲstory via Tablet forchildren to know more read and more activities.
• Photosofdrawingactivities• Photosof“Readmeabooks”activities

19

Critical assessment for 3 workshops
ͲTrainingofCatalogingforperiodicals.

Ͳ

PreservationtrainingofPeriodicalsandnewspaper.

ͲTrainingmethodinputperiodicalsonDatabase.

Ͳ

Other

20

74

75

Chapter 4

Creation and Utilization of the Bibliographic Data for Southeast Asian Language
Materials at the National Diet Library, JapanMINAMI Ryoichi
Director, Asian Resources Division, Kansai-kan of the National Diet Library76

CREATION AND UTILIZATION OF THE BIBLIOGRAPHICDATA FOR SOUTHEAST ASIAN LANGUAGE MATERIALSAT THE NATIONAL DIET LIBRARY, JAPANMINAMI, Ryoichi
Director, Asian Resources Division, Kansaikan of the National Diet Library, Japan

1

TODAY’S TALK
1. About National Diet Library, Japan(NDL).
2. Creation Process of Bibliographic Data for Southeast Asian
Language Materials at NDL
3. What Kind of Services are provided by the Database of
the Bibliographic Data created by NDL
4. How to Utilize the NDL’s Bibliographic Data for Your Own
Construction of the Database by Downloading

2

77

ON NATIONAL DIET LIBRARY
OF JAPAN (NDL)

Creation and Utilization of
the Bibliographic Data forSoutheast Asian Language
Materials at the National
Diet Library, Japan

3

NATIONAL DIET LIBRARY, JAPAN (NDL)
Founded in 1948, Established in the DietCollections: Approx. 43 Mil. Items (FY 2017)
Regular Staff Members: 888 members (FY 2017)
 Comprises Three Main Facilities (Tokyo Main library, the Kansaikan, and the International Library of the Children’s Literature‫ك‬with 27 Branch Libraries operated by Agencies in the Executive
and Judicial Branches of the Japanese Government
Three Basic Roles:
9Support for the Diet
9Acquisition and Preservation of Materials and Information
9Providing Service in Public by Accessing Information Resources
478

ASIA-RELATED INFORMATION RESOURCES
AND SERVICES AT THE NDL Since 1948, the National Diet Library (NDL) has had a special
room for the materials related to Asia.
 With the opening of the Kansai-kan in 2002, NDL built the Asian
Resources Room for expanding its Asia-related information
resources and services.
 The Three Functions of the Asian Resources Room
1. Providing Library Services
2. Providing Information for Efficient Use of Asia-related Information Resources
3. Cooperation with the Organizations for Asian Information Resource

5

ASIAN RESOURCES ROOM
Asian Resources Room collects and provides materials andinformation concerning East Asia, Southeast Asia, South Asia,
Central Asia, the Middle East, and North Africa.

ঔথ०ঝ

6

79

COLLECTION IN ASIAN RESOURCES ROOMz$VLDQYHUQDFXODUODQJXDJHPDWHULDOV DVRI0DU
• %RRNV$SSUR[ YROXPHV• &KLQHVH $SSUR[RI$OO !.RUHDQ!6RXWKHDVW$VLDQ• 3HULRGLFDOV$SSUR[ WLWOHV• 1HZVSDSHUV WLWOHV
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7

OUR COLLECTION OF SOUTHEAST ASIANLANGUAGE MATERIALS
Language

Books

Periodicals

Newspapers

Indonesian and Malay language

19,568233(90)18(5)Vietnamese

5,643

153(79)

17(4)

Thai

5,422

117(47)6(2)Burmese1,939

111(4)

5(1)

Khmer

315

6(2)

1(1)

Lao

186

6(3)

1(1)

other

291

15(2)

4(1)
  RQJRLQJWLWOHV

8

80

9

CREATION PROCESS OF BIBLIOGRAPHIC DATAFOR SOUTHEAST ASIAN LANGUAGE MATERIALSAT NDL

Creation and Utilization of
the Bibliographic Data forSoutheast Asian Language
Materials at the National
Diet Library, Japan

1081

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SOUTHEAST ASIAN LANGUAGE MATERIALS AT NDL
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17

CREATION PROCESS OF BIBLIOGRAPHIC DATA FOR
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19

PROVIDING OUR SERVICES BY INSTALLING NDLDATABASE OF BIBLIOGRAPHIC DATA FOR
SOUTHEAST ASIAN LANGUAGE MATERIALSCreation and Utilization of
the Bibliographic Data forSoutheast Asian Language
Materials at the National
Diet Library, Japan

20

86

OVERVIEW OF DATABASES CREATED BYNDL•YLDn1'/2QOLQH|KWWSVQGORQOLQHQGOJRMS
9

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9

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/LEUDU\DOORYHU-DSDQ21TOP PAGE OF “NDL ONLINE”

22

87

How to Search our materials
published in Vietnam (1)⋈ Click this button⋇ Type or select the countrycode “VN” (Vietnam)

23

How to Search our materials published in Vietnam (2)Click the title to display
the bibliographic record.
*see next page24

88

How to make requests for the selected material

Click this button to makerequests for the selectedmaterial.

Click the title to display thebibliographic record.
*see next page.

25

TOP PAGE OF “NDL SEARCH”

26

89

How to Search via NDL Search (1)Type the keywords you wish tosearch for in the text box andclick the “Search” button…

27

How to Search via NDL Search (2)Bibliographic Recordof “NDL Online”
Click the link,
and then…
Bibliographic
Record ofType the keywords you wish to“CiNii Books”

search for in the text box and click
the “Search” button to display alist of search results.

28

90How to Search via NDL Search (3)29

NDL’S BIBLIOGRAPHIC DATA FOR SOUTHEASTASIAN LANGUAGE MATERIALS UTILIZED BYOTHER INSTITUTIONSCreation and Utilization of
the Bibliographic Data forSoutheast Asian Language
Materials at the National
Diet Library, Japan

30

91

OVERVIEW OF DOWNLOAD SERVICE OF OUR BIBLIOGRAPHICDATA FOR SOUTHEAST ASIAN LANGUAGE MATERIALSzYLDn1'/2QOLQH|
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31

How to download bibliographic data (NDL ONLINE)⋉ click the Submit button⋇

Select thecheckbox⋈ Use the pull-down menu to select either
Download Bibliographic Record (tsv) or
Download Bibliographic Record (BibTeX)

32

92

Sample of downloaded Bibliographic Data

33

How to download bibliographic data (NDL Search)

Click the link!

34

93

Sample data in DC-NDL(RDF) in XML Format

35

Top Page of NDL Bib

URL of This Page‫؟‬https://ndl-bib.ndl.go.jp/F/UH27QLGJNN2MXCE8REH3SE6PJJ69P2LK7VDVS434QULGCCXFD8-24570?func=find-b-0

3694Top Page of NDL Bib (Converted to English by Google Chrome)

37

Top Page of NDL Bib (Converted to Vietnamese by Google Chrome‫ك‬

38

95

Top Page of NDL Bib (Converted to Khmer by Google Chrome‫ك‬

39

Top Page of NDL Bib (Converted to Lao by Google Chrome)4096How to Search our materials published in Viet Nam⋇ Click the “detailed
search” menu

⋈ Use the pull-down menu toselect “Country code”, typeَvmُ(means “Vietnum”).

⋉ Click the “ਫ਼ด”(means “Search”) button

41

How to download bibliographic data (NDL Bib) (2)⋇Select the
Checkbox toselect items
to be actedon.

⋈Click the link ”to download”

42

97

How to download bibliographic data (NDL Bib)

⋇ Select the button"selected record”.

⋈ Use the pull-down menu to select“MARC format”, and press the”ৰষ” (means “execute”) button.

43

Sample of bibliographic data in MARC Format in dat Format

44

98

We’d Like to welcome you to
Use Our Bibliographic Data
for Constructing Your Own
Database!

45

46

99

Chapter 5

Union Catalog and NACSIS-CAT
YOSHIDA Yukinae
Head, User Support Division, Kyoto University LibraryUnion Catalog and
NACSISͲCAT
Yoshida, Yukinae
Kyoto University Library

WhatisUnionCatalog?
• Referstoacatalogwhichshowsthecollectionsof
multiplelibrariesandtheirlocations• Usedforfindingoutitemsthatarenotownedby
yourlibrary2

101

“UnionCatalogofSerialsinEuropeanLanguages”

Bibliography

Holding

3

RolesofUnionCatalog
1.
2.
3.

ProvidingHoldingInformation
InterͲLibraryLoan(ILL)
RationalizingthePurchasePrincipleͲ AvoidingOverlapping4.

ControllingBibliographicalInformation
Ͳ AccuracyIncreased

5.

PreservingLibraryRecord
Ͳ RestoringDataLostbyDisaster

6.

FillingtheLackingParts
Ͳ FillingtheLackofMetadataandCollectionsFromLibraryclassificationandcataloging/Ayusawa,Osamu.JapanLibraryAssociation,1995
(Japanese)
4102CentralizedCatalogingandShared
Cataloging1
SharedCatalogingʁCollaborateWorksDonebyMultiplelibraries(ex.NACSISͲCAT,OCLC)

Registration

A
Download

B

UnionCatalog
Database
ModifyingC

Download
5

CentralizedCatalogingandShared
Cataloging2
CentralizedCataloging• EasyRuleManagement(QualityControlEasier)• HeavyBurdenontheIndividualInstitution
• StandardizingInventorySkill

SharedCataloging• ComplicatedRulingManagement(QualityControl
Difficult)• SmallBurdenonEachJointInstitution• DisparitiesinInventorySkills
6103OnMaintainingUnionCatalog• ThefollowingsareneededͲ RuleͲ Manual
Ͳ Training
Ͳ OrganizingOrganizationandPerson

7

Start

&DUG
¾ :KHUH‫ء‬¾ :KLFK" 9ROXPH1XPEHU

1980s CatalogComputerized&HQWUDO'%1985

NACSISͲCATlaunched

EDFNJURXQG

1$&6,6&$7 VHUYHU‫كق‬1HWZRUN&RPSXWHU
8

104

SystembetweenNIIandUniversityLibrary
NII

NACSISͲCAT/ILL
Communication
Protocol:“CATP”

RealͲtimeupdate

UniversityLibraries

ILS

ILS

ILS

ILS

ILS

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9

QualityControl(DataManagement)• ,QRUGHUWRSURYLGHDSSURSULDWHLQIRUPDWLRQIRU
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10105

NACSISͲCAT:Statistics1• 1,337libraries• Bibliographyofbooks:
11millionrecords• BibliographyofJournals:
0.35millionrecords• Bookholdings:
1.3billionrecords• Journalholdings:
4.64millionrecords• ILLforcopy:457,000records• ILLforloan:78,000records

https://www.nii.ac.jp/CATͲILL/en/archive/
11

NACSISͲCAT:Statistics2• BibliographyofBooks
Country

RecordsJapan

4,210,848

Indonesia

45,433Thailand

41,529

Philippines

18,926Singapore

18,786

Vietnam

15,285

Malaysia

12,403

Burma

7,439

Laos

2,498

Cambodia

1,909

https://www.nii.ac.jp/CATͲILL/archive/stats/cat/database/h30/c_cntry_cum.html12

106

CiNii Books1
https://ci.nii.ac.jp/books/

13

CiNii Books2

14

107

PART II
Practical TrainingChapter 6

Bibliographical Control and Meta Data Construction Specified MARC21
SATO Kumiko
Chief, First Asian Section, Asian Resources Division
Kansai-kan of the National Diet LibraryCollaborative Practice for Establishing a Base of Academic Information Between Japan and the Three Countries in Indochina
Towards Sharing the Information Resources of Area Studies for Southeast Asia, 2nd International Workshop
September 17-18, 2019
The Institute of Social Sciences Information/ISSI, Hà nӝi, ViӋt nam

Workshop 1:
Bibliographical Control and Meta Data Construction specified MARC21
Lecture 2
September 17 (Tue. 1st Day) 10:50-11:50

Cataloging Based on
MARC 21 Format
Kumiko SATO
Chief, First Asian Section, Asian Resources Division
Kansai-kan of the National Diet LibraryWhat is the National Diet Library (NDL)?
The sole national library in Japan which belongs to
the Legislature (National Diet)

Collecting domestic publications through the “legal
deposit system”- Collect and store publications comprehensively andpermanently

Select and collect foreign publications

Approximately 43 million books
111

Three facilities of the NDLThe International Library
Of Children's Literature
Tokyo 2002-

The Kansai-kan of
the National Diet
Library Kyoto 2002-

The National Diet Library(Tokyo Main Library)Tokyo 1948-

Roles of the Three National Diet Libraries

Tokyo Main LibraryKansai-kan

Main functions:
General management,
infrastructure development,
services provided for the
National Diet and administrativeand judicial institutions,specialized information services

Main functions:Inter-library cooperative
projects, digital library projects,
remote use service, Asian
information service

Main holding materials:
All domestic publications
collected through the deposit
system and various specialized
collections

Main holding materials:
Japanese books (reference
books, basic books, etc.),
doctoral dissertations, Westernjournals, science andtechnology materials, Asian
language materials

International Library ofChildren's Literature
Main functions:
School library support,collection of children'sbooks, textbooks,
children's literaturestudies, etc.

112

Agenda
1. Roles of catalogs
2. MARC 21
3. Practice
4. Post MARC

1. Roles of catalogs
2. MARC 21
3. Practice
4. Post MARC
113

1. Roles of catalogs
Clues for access

1. Roles of catalogs
Data
Doors: 2
Color㸸red
Top speed: 314 km/h
…
…



114

1. Roles of catalogs
Rules Are Important !
࣭Herman Melville࣭1volume
࣭Moby-Dick࣭Call me Ishmael. Some years
ago- never mind how long
precisely- …

The Whale
Herman Melville
1891
LondonRichard Bentley
822pages

The same book?


1. Roles of catalogs
Which is the title?



115

1. Roles of catalogs



1. Roles of catalogs
Which is the title?



116

1. Roles of catalogs
Which is the title?



1. Roles of catalogs



117

1. Roles of catalogs



1. Roles of catalogs
Centralized cataloging



118

1. Roles of catalogs

2. MARC 21
3. Practice
4. Post MARC


2. MARC 21
MARC (Machine-Readable Cataloging)1966 Library of Congress (LC): MARC Pilot Project
1968 MARC II㸦Called LC MARC)
Henriette Avram, 1919-2006
1971 ANSI Z39.2–1971“AmericanNationalStandardsInstitute.
AmericanNationalStandardFormatforBibliographicInformation
InterchangeonMagneticTape”
1973 ISO 2709 (International Organization for Standardization)(1974 IFLA (The International Federation of Library Associations and Institutions)standardized ISBD :International Standard Bibliographic Description)
1977 IFLA created UNIMARC
1983 LC MARC was renamed to US MARC119

2. MARC 21
MARC (Machine-Readable Cataloging)
In NDL
19811988-

Magnetic tape of JAPAN/MARC was launched
CD-ROM version was launched

2002-

Online version was launched

2. MARC 21
MARC format: 7KUHH(OHPHQWV(1) record structure (carrier form)(2) content designator (inner form)(3) data element

/ :


120

2. MARC 21
MARC format: Three Elements(1) record structure (carrier form)
ISO 2709
Format for Bibliographic Information Interchange on Magnetic Tape

General structure
Record label
Directory
Bibliographic data fields
Record separator


2. MARC 21
MARC format
Three Elements(2) content designatortag (fielded), indicator, sub¿eld code

inner form
(Specific usage of content identifiers)
e.g. MARC21 UNIMARC CCF
Inner form tag

indicator

sub¿eld
code

UNIMARC200 (Title/Statementof responsibility)

1 (Title is significant)a (Title
proper)

MARC21245 (Title statement)

00 (No added entry,
No non-filing characters)a (Title)
121

2. MARC 21
MARC format

7KUHH(OHPHQWV(3) data element
cataloging rules
e.g. AACR2, RDA, NCR…

subject headinge.g. LCSH, NDLSH…

e.g.
AACR2
ĺ”ca. 50 p.”
RDAĺ“approximately 50 pages”

classi¿cation scheme
e.g. DDC, LCC, NDC, NDLCISBD punctuation
e.g.

/,;



2. MARC 21
MARC format
1 record per 1 line text datae.g.
01514nam a2200361 i
45000010013000000030006000130050017000190070003000360080041000390150018000800400027000980840018001250900016001432
45005800159260004900217300002400266490004400290651006900334651006900403700003700472880004700509880003600556880004
80059288000300064088000580067088000380072888000630076688000890082988000630091888000890098188000430107088000390111
3000001087512JTNDL19890828000000.0ta890828s1943 ja ||||g |||| ||||||jpn a660122472jnb aJTNDLbjpncJTNDLencr a226.32njb/06
a226.3-H871i006880-01a࢖ࣛࣥ࡜ᨭ㑣ᩥ໬ /cᕸ᪋▱㊊ ⴭ. 6880-02aᑠ⏣ཎ :bᮾள◊✲఍,c1943. a69p ᅗ∧ ;c19cm.0 6880-03aᮾள◊✲ㅮᗙ;v➨107㍴ 76880-04a࢖ࣛࣥxእᅜ㛵ಀz୰ᅜxṔྐ2ndlsh000578795 76880-05a୰ᅜxእᅜ㛵ಀz࢖ࣛࣥxṔྐ2ndlsh0006036541 6880-06aᕸ᪋,▱㊊000015051006245-01/$1a࢖ࣛࣥ ࢺ ࢩࢼ ࣈࣥ࢝.006245-01/(BaIran to shina bunka. 6260-02/$1bࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘࢝࢖. 626002/(BbToa Kenkyukai.0 6490-03/$1aࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘ ࢥ࢘ࢨ ;v1070 6490-03/(BaToa kenkyu koza ;v107 7665104/(BaIranxGaikokukankeizChugokuxRekishi000578795 76651-04/$1a࢖ࣛࣥx࢞࢖ࢥࢡ࢝ࣥࢣ࢖zࢳࣗ࢘ࢦࢡxࣞ࢟ࢩ000578795 7665105/(BaChugokuxGaikokukankeizIranxRekishi000603654 76651-05/$1aࢳࣗ࢘ࢦࢡx࢞࢖ࢥࢡ࢝ࣥࢣ࢖z࢖ࣛࣥxࣞ࢟ࢩ0006036541 670006/$1aࣇࢭ, ࢳࢯࢡ0000150511 6700-06/(BaFuse, Chisoku00001505101183cam a2200325 i
45000010013000000030006000130050017000190070003000360080041000390150018000800400027000980840016001250900015001412
45004900156260004900205300001700254490004400271650004400315700004900359880003900408880003100447880004800478880003
000526880005800556880003800614880004000652880005200692880005200744880006100796000001008679JTNDL20070621235959.0ta950417s1943 ja ||||g |||| ||||||jpn a600108262jnb aJTNDLbjpncJTNDLencr a7222njb/06 a722-Ki233s006880-01aᨭ㑣⤮⏬ㄽ /c㔠ཎ┬࿃ ⴭ.
6880-02aᑠ⏣ཎ :bᮾள◊✲఍,c1943. a56p ;c19cm.0 6880-03aᮾள◊✲ㅮᗙ ;v➨110㍴ 76880-04a⤮⏬z୰ᅜ2ndlsh0005645321 6880-05a㔠ཎ, ┬࿃,d1888-1958000031346006245-01/$1aࢩࢼ ࢝࢖࢞ࣟࣥ.006245-01/(BaShina kaigaron. 6260-02/$1bࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘࢝࢖. 626002/(BbToa Kenkyukai.0 6490-03/$1aࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘ ࢥ࢘ࢨ ;v1100 6490-03/(BaToa kenkyu koza ;v110 7665004/(BaKaigazChugoku000564532 76650-04/$1a࢝࢖࢞zࢳࣗ࢘ࢦࢡ0005645321 6700-05/(BaKinbara, Seigo,d1888-19580000313461 670005/$1a࢟ࣥࣂࣛ, ࢭ࢖ࢦ,d1888-195800003134601148nam a2200325 i
45000010013000000030006000130050017000190070003000360080041000390150018000800400027000980840019001250900017001442
45005500161260004900216300001700265490004400282650003600326700003700362880004700399880003600446880004800482880003
000530880005800560880003800618880003800656880003200694880005200726880004400778000001011265JTNDL19910111000000.0ta910111s1943 ja ||||g |||| ||||||jpn a600134132jnb aJTNDLbjpncJTNDLencr a392.222njb/06 a392.22-M337s006880-01aᨭ㑣ࡢಖ⏥ไᗘ /cᯇᮏ㙑ྜྷ ⴭ. 6880-02aᑠ⏣ཎ :bᮾள◊✲఍,c1943. a62p ;c19cm.0 6880-03aᮾள◊✲ㅮᗙ ;v➨110㍴ 76880-04a㌷ไ2ndlsh0005626091 688005aᯇᮏ, 㙑ྜྷ000041848006245-01/$1aࢩࢼ ࣀ ࣍ࢥ࢘ ࢭ࢖ࢻ.006245-01/(BaShina no hoko seido. 6260-02/$1bࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘࢝࢖.
6260-02/(BbToa Kenkyukai.0 6490-03/$1aࢺ࢘࢔ ࢣࣥ࢟ࣗ࢘ ࢥ࢘ࢨ ;v1100 6490-03/(BaToa kenkyu koza ;v110 76650-04/$1aࢢࣥࢭ࢖000562609 76650-04/(BaGunsei0005626091 6700-05/$1a࣐ࢶࣔࢺ, ࢯ࢘࢟ࢳ0000418481 6700-05/(BaMatsumoto, Sokichi000041848



122

2.

MARC 21

MARC Tag Format
e.g.
LDR
001
003
005
007
008
020
020
040
0411
084
090
24500
260
300
7001
7400
8801
8801
TYPJ
TYPE
AUD
PUBCN
T245
A245
AK700
SYS

00000cam a22 za 4500
025332310
JTNDL
20170216102032.0
ta140318s2012 vm ||||g |||||||||||vie|a 8936024918378|a 8936024919252|a JTNDL |b eng |c JTNDL |e aacr |d JTNDL|a vie |h jpn|a KH881 |2 kktb|a Y741-TS-462|a 1Q84 / |c Haruki Murakami.
|a Hà Nӝi : |b Nhã Nam : |b Nhà xuҩt bҧn Hӝi nhà văn, |c 2012.
|a 2 vols. ; |c 24 cm.
|6 880-01 |a ᮧୖ, ᫓ᶞ, |d 1949- |0 00104237|a 1Q84.
|6 700-01/(B |a Murakami, Haruki, |d 1949- |0 00104237|6 700-01/$1 |a ࣒࣑ࣛ࢝, ࣁࣝ࢟, |d 1949- |0 00104237|a ᅗ᭩|a Monographgvm|a 1Q84|c Haruki Murakami.
|a ࣒࣑ࣛ࢝, ࣁࣝ࢟, 1949- |A ᮧୖ, ᫓ᶞ, 1949025332310



2. MARC 21
MARC 21
Current De-Facto Standard
1997
2002
2009
2012
2007

Integration between US MARC and CAN MARC
British Library Compatible with
MARC 21 (ĸUK MARC㸧the German National Library Compatible with
MARC 21 (ĸMAB2)
NDL provides JAPAN/MARC MARC21
Vietnam Cultural Information Department Official
announcement for recommending MARC21 format123

2. MARC 21,QWKHFDVHRI the NDL…
-2011.1
Format2012.1-

UMIMARC Standard MARC21 Standard

LetterJIS Code
CodeJapanese Increase the number
readingof input items which
are not stored in
UNIMARCUnicodeHandle readings inaccordance with
MARC21“Appendix D”


2. MARC 21
In the case of the NDL…
Rule of Cataloging
Japanese Books,
Japanese/Western language Periodicals,
Chinese, KoreanĺNCR㸦Nippon Cataloging Rules㸧
Western language Books,
Asian language items except for
Chinese and KoreanĺRDA㸦Resource Description and Access㸧124

2. MARC 21
MARC 21 Bibliographic format blocks
0XX = Control information, numbers, codes
1XX = Main entry
2XX = Titles, edition, imprint
3XX = Physical description, etc.
4XX = Series statements
5XX = Notes
6XX = Subject access fields
7XX = Name, etc. added entries or series; linking
8XX = Series added entries; holdings and locations
9XX = Reserved for local implementation

1. Roles of catalogs
2. MARC 21

3. Practice
4. Post MARC125

3. PracticeDifferences between “Books” and “Periodicals”
Periodicals

Books
•
•

Each volume stands alone
International Standard
NumberĺISBN

•Issued with the same title continuously
and regularlyĺserial numbers are assigned• No set termination date
• International Standard NumberĺISSN



3. PracticeLet's make a catalog in
MARC21 format!
Part 1 Book



126

3. PracticeFill in the empty spaces on the answer sheet020$a International Standard Book Number

100 1$a Mukhopadhyay, Asoknath.

245 10 $a Title$b for cataloging of books & serials with functional definitions,examples and working resources /$c Statement of responsibility, etc.
264 1 $a Place of production, publication, distribution, manufacture$b Name of producer, publisher, distributor, manufacturer$c Date of production, publication, distribution, manufacture, or
copyright notice300$a xvi, 489 pages :$b illustrations ;$c 24 cm +$e 1 CD-ROM (12 cm)



3. PracticeLet's make a catalog in MARC21 format!
Part 2 Periodicals



127

3. PracticeFill in the empty spaces on the answer sheet022$a International Standard Serial Number

245 00$a Title

246 23$a Social Science Information Review

260$a Place of publication, distribution, etc.
$b Name of publisher, distributor, etc.

310

$a Current publication frequency

500$a Parallel title: Social Science Information
Review (2005(4)-)

866$a Textual Holdings

1. Roles of catalogs
2. MARC 21
3. Practice

4. Post MARC128

4. Post MARC
Criticism of MARC
MARC is not “Machine Understandable”
The data itself does not provide the rules on which the data is based.
There is a start tag, but there is no end tag, and complex data
structures cannot be expressed.
Cannot be used without knowing the description language,
description vocabulary and description rules respectively
Knowledge for ISBD punctuation is required for having compatibility
with catalog cards

No applicability
Not suitable for recording anything other than library items
00719cama2200241za
¬a8936024919252
¬aJTNDL¬beng¬cJTNDL¬eaacrͲ
dJTNDL 1¬avie¬hjpn¬aKH881¬2kktb¬aY741ͲTSͲ462
00¬a1Q84/¬cHaruki Murakami..

What does“245” mean?


4. Post MARC
1990s- Reviewing the cataloging method
1997

Official Announcement of IFLA Functional Requirements
for Bibliographic Records FRBR Model

FRBR Model
WORK

MANIFESTATION

EXPRESSION

realize

ITEM

exemplify

embodythe sunandthe moon‫י‬the sunandthe m oon

‫כ‬
129



4. Post MARC
2004 Dec AACR3 (Anglo-American Cataloguing Rules) released the draft
2005 Apr Withdrew AACR3’s draft
2005 Dec Released the draft named”RDA: Resource Description and Access”
2008 LC’s Report for Working Groupon the Future of Bibliographic Control (“On the Record”)“MARC are no longer fit for the purpose”
Proposed “Develop a More Flexible, Extensible Metadata Carrier ”
2010 Release of RDA
2011 LC ”Transforming our bibliographic Framework”
2012 LC BIBFRAME Proposal

4. Post MARC
For the world৉ૉ৸ᚻ http://dl.ndl.go.jp/info:ndljp/pid/3508016/5

130



Thank you
Xin cҧm ѫn˟ʯȞ̬ɫ̽ʰȱ̶ʄǐǨǛǻǓǧǶǭǕǽ
ँॉऋधअओकःऽखञ


131

Collaborative Practice for Establishing a Base of Academic Information Between
Japan and the Three Countries in Indochina
Towards Sharing the Information Resources of Area Studies for Southeast Asia,
2nd International Workshop
Workshop 1:
Bibliographical Control and Meta Data Construction specified MARC21
Lecture 2 Cataloging based on MARC 21 format

Practice
Part 1 Book132

Please fill in the empty spaces
020$a International Standard Book Number

100 1$a Mukhopadhyay, Asoknath.

245 10 $a Title
$b for cataloging of books & serials with functional definitions, examples
and working resources /$c Statement of responsibility, etc.

264 1 $a Place of production, publication, distribution, manufacture$b Name of producer, publisher, distributor, manufacturer$c Date of production, publication, distribution,
copyright notice300$a xvi, 489 pages :manufacture, or$b illustrations ;$c 24 cm +$e 1 CD-ROM (12 cm)

Answer column
020

$a

020

$a

100 1

$a Mukhopadhyay, Asoknath.

245 10 $a$b for cataloging of books & serials with functional definitions,examples and working resources /$c264 1 $a


$b



$c

300

$a xvi, 489 pages :$b illustrations ;$c 24 cm +$e 1 CD-ROM (12 cm)

133

134

135

Collaborative Practice for Establishing a Base of Academic Information Between
Japan and the Three Countries in Indochina
Towards Sharing the Information Resources of Area Studies for Southeast Asia,
2nd International Workshop
Workshop 1:
Bibliographical Control and Meta Data Construction specified MARC21
Lecture 2 Cataloging based on MARC 21 format

Practice
Part 1 Book
Answer Sample

136

020

$a International Standard Book Number

100 1$a Mukhopadhyay, Asoknath.

245 10 $a Title
$b for cataloging of books & serials with functional definitions,examples and working resources /$c Statement of responsibility, etc.

264 1 $a Place of production, publication, distribution, manufacture$b Name of producer, publisher, distributor, manufacturer$c Date of production, publication, distribution,
copyright notice300$a xvi, 489 pages :manufacture, or$b illustrations ;$c 24 cm +$e 1 CD-ROM (12 cm)

Answer Sample
020$a 9781843344070

020$a 1843344076

100 1$a Mukhopadhyay, Asoknath.

245 10$a Guide to MARC 21 :$b for cataloging of books & serials with functional definitions,examples and working resources /$c Asoknath Mukhopadhyay.

264 1$a Oxford, England :$b Chandos Publishing,$c 2007.

300$a xvi, 489 pages :$b illustrations ;$c 24 cm +$e 1 CD-ROM (12 cm)

137

Title Page
245 10 $a

245 10 $c

264 1 $b264 1 $a

Added title Page
264 1 $c

020

138

139

Collaborative Practice for Establishing a Base of Academic Information Between
Japan and the Three Countries in Indochina
Towards Sharing the Information Resources of Area Studies for Southeast Asia,
2nd International Workshop
Workshop 1:
Bibliographical Control and Meta Data Construction specified MARC21
Lecture 2 Cataloging based on MARC 21 format

Practice
Part 2 Periodicals

140

Please fill in the empty spaces
022$a International Standard Serial Number

245 00$a Title

246 23$a Social Science Information Review

260$a Place of publication, distribution, etc.

$b Name of publisher, distributor, etc.

310

$a Current publication frequency

500$a Parallel title: Social Science Information Review (2005(4)-)

866$a Textual Holdings

Answer column
022$a

245 00$a

246 23$a Social Science Information Review

260

$a



$b

310

$a

500

$a Parallel title: Social Science Information Review (2005(4)-)

866

$a

141

Title page (the oldest issue in the library holdings)

142

Cover (the oldest issue in the library holdings)

143

Back cover (the oldest issue in the library holdings)

144

Title page (the latest issue)

145

Title page (the latest issue, English version)

146

Cover (the latest issue)

147

Collaborative Practice for Establishing a Base of Academic Information Between
Japan and the Three Countries in Indochina
Towards Sharing the Information Resources of Area Studies for Southeast Asia,
2nd International Workshop
Workshop 1:
Bibliographical Control and Meta Data Construction specified MARC21
Lecture 2 Cataloging based on MARC 21 format

Practice
Part 2 Periodicals
Answer Sample


148

022

$a International Standard Serial Number

245 00$a Title

246 23$a Social Science Information Review

260$a Place of publication, distribution, etc.

$b Name of publisher, distributor, etc.

310

$a Current publication frequency

500$a Parallel title: Social Science Information Review (2005(4)-)

866$a Textual Holdings

Answer Sample
022$a

0866-8647

245 00$a Thông tin khoa hӑc xã hӝi.

246 23$a Social Science Information Review

260$a Hà Nӝi :

$b ViӋn thông tin khoa hӑc xã hӝi.

310

$a Monthly

500$a Parallel title: Social Science Information Review (2005(4)-)

866D  7KiQJQăP-149

Title page (the oldest issue in the library holdings)

245 00 $a

866 $aCover (the oldest issue in the library holdings)
260 $b866 $a150

Back cover (the oldest issue in the library holdings)

260 $a151

Title page (the latest issue)

310 $aTitle page (the latest issue, English version)

310 $a152

Cover (the latest issue)

022

153

Chapter 7

Introduction for Small-Scale Database for Multilingual Publications KITANI
KimiyaHead, Information Processing Office, Center for Southeast Asian Studies Library
Kyoto University

- Through Installing “CSEAS Database for
Periodicals Published in Southeast Asia” Center for Southeast Asian Studies, Kyoto University
Kimiya Kitani (kitani@cseas.kyoto-u.ac.jp)

Hun Sen Library, Royal
University of Phnom Penh (2018)- 17th September, 2019 -National Library of Cambodia (2018)
National Archives
of Cambodia (2018)

Southeast Asian Periodical Database

Institute of Social Sciences
Information, Vietnam (2018)

National Library of Laos (2018)

University Central Library, national
University of Laos (2018)2155

1. Introduction for the Southeast Asian Periodicals Database
2. Experiencing to Installation of Southeast Asian Periodicals
Database to a PC

3Core Journal Edition

TYPE

Augmented EditionJapan

Vietnam

Laos

Cambodia

Total

MAGAZINE

432

1,597

82

180

2,291

NEWSPAPER

461

74

-

227

762

GAZETTE

143

-

-

-

143

Total

1,036

1,671

82

407

3,196

Units

Japan
<Core Journal>

Vietnam

Laos

Cambodia

Total

Library
Information

3,503

1,671

83

407

5,663

Organization

105

2

2

3

112

<Core Journal>

https://info.cseas.kyoto-u.ac.jp/db/sealib

4156Augmented Edition

Veitnam
Instutite of Social Sciences Information㻘㻌Vietnam
Southern Library of Social Sciences, Vietnam

Laos
National Library of Laos
University Central Library, national University of Laos

Cambodia
National Library of Cambodia
National Archives of Cambodia
Hun Sen Library, Royal University of Phnom Penh

5

ISSUE <Researchers and Librarians want to use a current data>

Special Language

Insufficient Data

Cannot get the permission to input a data.

Database (CiNii books, OPAC)
Our small-scale Database
Early sharing is available even if the data or data format is
not sufficient for the database specification.

The big library database needs to input the catalog data under the cataloging rule.
6157

For Smart devices

For Desktop

Responsive Web Design (Automatic Design Switch System based on Width)

7

Khmer

JapaneseUI Languages
Vietnamese

Lao

Official Name
Search without
Phonetic Alphabet

Abbreviated Name

8158

To CiNii Books DB
T
T National Diet Library DB
To

9To original DB

10

159

Turn on Web Fonts

Turn off Web Fonts

Burmese characters cannot
display in case of not installing
Burmese font to the PC.

Burmese characters can display
even if Burmese font isn’t
installed to the PC.

11

Installation of Southeast Asian
Installation
Southeast
Periodicals of
Database
to aAsian
PC
Periodicals Database to a PC

12

160

Southeast Asian Periodical DB(PHP with SQLite3)
MAMP
PHP(SQLite3)- SQLite3 is the file-based database.
SQLite3 is involved by PHP
programing language- MAMP software supports- Apache- PHP with SQLite3

Web Server(Apache)OS- Windows / macOS

Requirements : Web system (Apache) and PHP
13

1. Installation the MAMP software
1. Download (Skip)
2. Installation (Skip)
3. Customize Preferences
4. Confirmation of MAMP installation

2. Installation Southeast Asian Periodicals DB on MAMP.
1. Setting up of the DB
2. Access to the DB

14

161

1. Installation the MAMP
software15

1. Access to http://www.mamp.info/en/.
2. Download “MAMP Free” and install thissoftware.

Downloadfolder?

16

162

MAMP is installed
to C:¥MAMP

1. Open the downloaded MAMP software.
2. Install it as without any options.

* If you install it with an option, there is not problem for use.

MAMP iconin Desktop

17

1. Open “MAMP” shortcut.
2. Open ”Preferences” in MAMP menu.
3. Change Ports number for Apache and Nginx.

Apache Port : 80 Æ 8888
Nginx port : 80 Æ 8888

Port 80 is sometimes used by software, such as Skype.

18

163

1. Click on “Open WebStart page”.
2. If “Welcome!” page is displayed, the installation
is successful.
http://localhost:8888/MAMP

19

2. Installing Southeast Asian
Periodicals DB on MAMP.

20

164



Remove the MAMP sample data.
PC ń Local Disk (C) Æ MAMP Æ htdocs

21Move DB folder (seas-2.4) to “htdocs” in MAMP.
“seas-2.4” folder is on the desktop.

22

165

Open “Open WebStart page”.
 Click on “My Website” link.
23

1. Click on “seas-2.4” link.
2. The DB is displayed.

24

166

25

26

167

Chapter 8

How to Make “Origami Wrapper”
MORIWAKI Yuki
Project Research Associate, Resources and Historical Collections Office
Library of Economics, University of Tokyo

+RZWR0DNHn2ULJDPL:UDSSHUn<XNL0RULZDNL&HQWHUIRU6RXWKHDVW$VLDQ6WXGLHV.\RWR8QLYHUVLW\ 
,QVWLWXWHRI6RFLDO6FLHQFHVDQG,QIRUPDWLRQ9LHWQDP$FDGHP\RI6RFLDO6FLHQFHV 

169

Published LQ2020
by Center for Southeast Asian Studies, Kyoto University & Institute of Social Sciences and Information, Vietnam
Academy of Social Science

Title: How to Make "Origami Wrapper"
Author: Yuki Moriwaki(Project Research Associate. Resources and Historical Collections Office, the Library of Economics, the University of Tokyo)

Editor: Resources and Historical Collections Office, the Library of Economics, the University of Tokyo

Acknowledgments
This work was supported by JSPS KAKENHI Grant Number JP17H01834.
I extend much gratitude to Sanko Library in Tokyo, which opens to the public how to make its original preservation
container.

170

Introduction
Preservation container is very important for preserving materials for libraries. By putting materials inside thepreservation container, the materials can be prevented from damages caused by acid gas, light, dirt, and otherphysical contact. In addition, materials already broken into pieces can be preserved as a single unit. The container
will also protect the materials from being exposed in extreme changes of temperature and humidity. Hence, it helps
to prevent deterioration. There are many commercialized preservation boxes and we can order them from venders.
However, libraries have limited budget. Therefore if we make our own container, we can save cost.
The main preservation containers are the following three types: 1. Box type container, 2. Folder type containerand 3. Wrapper type container. “Origami Wrapper”, which we are going to make here, is one of the wrapper
type containers. This container was invented by Sanko Library in Tokyo for its material preservation*. Thisoriginal container was remade into a simpler one and was named "Origami Wrapper" by Resources and Historical
Collections Office, the Library of Economics, the University of Tokyo.
The advantage of “Origami wrapper” is we can adjust the size easily in accordance with materials. Therefore
they can preserve the materials without being shaken or be broken inside the container. We can make them at amuch lower cost and that is why we, librarians, sometimes hand-produce these containers. “Origami Wrapper” isa very easy to make, this wrapper style container is most commonly used for brittle or fragile materials which are
too thin for a box type container or too thick for a folder type container. “Origami Wrapper” is, however, notsuitable for heavy books.
*https://www.ndl.go.jp/jp/preservation/pdf/3_demonstration_2019.pdf

171(accessed: 17/08/2020)

Let’s make “Origami Wrapper”
˙ Toolsʀthin board (acid-free paper)[Size] Height: about 2.5 times height of the material
Width: about 2.5 times + 2-3cm width of the material
ʀrulerʀcutting board
ʀscissorsʀspatulaʀpencil172˙ Process1.

    )LQGWKHGLUHFWLRQRIWKHILEHU JUDLQ WKDWLVHDVLHUWREHQGWKHQPDNHVXUHWKDWLWVWD\VYHUWLFDOO\ $OVRWDNHWKHVPRRWKVXUIDFHDQGIDFHLWGRZQWKHFXWWLQJERDUG
˔ʻupper side (the same hereinafter)

2.

Align the top of the material to the top of the paper.

173

3.

Fold the bottom part of the paper so that the end of the paper touches the bottom of the material.
And then press down the fold.
4.

After pressing down with your finger, use the spatula to press down and make a firm fold.
The key point is to make a very firm folding line with a spatula!! (the same hereinafter)174   5.


Unfold the paper and then align the tail part of the material.
6.

Take the top part of the paper, and make sure that the top is touching the edge of the top of the material.
And then press down the fold.
      * Make a very firm folding line with a spatula!!

175

7.


Place the ruler against the spine of the material.
8.


Take away the material from the paper.
*Place your hand firmly over the ruler, so that the ruler does not move!!

176

9.

Fold the paper against the ruler to make a folding line.
10.

Make a firm folding line.
* Make a very firm folding line with a spatula!!

177

11.

      Place the front edge of the material touching the folding line you have just created.
And then place the ruler touching the spine of the material.
12.


Take away the material from the paper.
*Place your hand firmly over the ruler, so that the ruler does not move!!

178

13.

Fold the paper against the ruler to make a folding line.
* Make a very firm folding line with a spatula!!
14.

To make the cut, make guidelines that will be about one-third of the length of these squares in the corner.



179

15.


Make some cuts into the paper against the corners of the center rectangle.
* Do not cut too much. Always stop at the corner of the center rectangle.
16.


Make some cuts into the paper against the corners of the center rectangle.
* Do not cut too much. Always stop at the corner of the center rectangle.

180

17.

Make some cuts into the paper against the corners of the center rectangle.
* Do not cut too much!! Always stop at the corner of the center rectangle
18.

Fold the all of the edges inwards.
* Make a very firm folding line with a spatula!!

181

19.

Measure how thick the material is.
And then measure (make a mark) from all four corners of the center rectangle, adding the thicknessof the material plus 1mm.
20.

Measure from all four corners of the center rectangle, adding the thickness of the material plus 1mm.

182

21.

Place the ruler against the marks, and then fold.
22.

Press down firmly with the spatula to make a firm line!!

183

23.

Place the material on the center rectangle.
And then, first fold the tail of the paper, and the top.
24.

Fold the longer flap.

184

25.

Insert the short end into the long one.
26.

Insert the short end into the long one.
* If it’s too tight and it would not go in, you can fold the short edge a little bit more inwards and makeit smaller.

185

27.

Completed!

186

Information of Participated Libraries
National Library of Vietnam
31 Trang Thi Street, Hoan Kiem District, Hanoi, Vietnam
Tel: 84-4-38255397
https://www.nlv.gov.vn/ef/

National Library of Cambodia
Street 92, Sangkat Wat Phnom, Khan Daun Penh, Phnom Penh, Cambodia
Tel: +855-23-430609
http://www.nlc.gov.kh//en/home/

National Library of Laos
Setthathirathm Road, Xiang Ngneune Village, Chanthabouly District, Vientiane Capital, Laos
Tel: +856-21-251405
http://www.nationallibraryoflaos.net/en/

Central Library, National University of Laos
Dongdok Campus, Vientiane Capital, P.O. Box 7322, Laos
Tel: +856-21-770937
http://library.nuol.edu.la/Kansai-kan of the National Diet Library, Japan
8-1-3 Seikadai, Seika-cho, Soraku-gun, Kyoto 619-0287, Japan
Tel : +81-774-98-1200 (automated voice information service)https://www.ndl.go.jp/en/kansai/index.html

Kyoto University Library
Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501, Japan
Tel: +81-75-753-2613
https://www.kulib.kyoto-u.ac.jp/mainlib/en/

187

188

ONO Mikiko, Head of Center for Southeast Asian Studies Library, Kyoto University

Shibayama Mamoru, Professor, International Strategy Headquarters, ASEAN Office,Kyoto University

189

Le Hai Dang, Vice Director of Institute of Social Sciences Information, Vietnam
Academy of Social Sciences

Nguyen Van Hoi, Deputy Head of ICT – Database Division, Institute of Social
Sciences Information, Vietnam Academy of Social Sciences

190

The person in charge of IDT

Sok Sophal, National Library of Cambodia

191

Khanthamaly Yangnouvong, Director, National Library of Laos

Minami Ryoichi, Head of Asian Resources Division, Kansai-kan of the National Diet
Library

192

Yoshida Yukinae, Head of User Support Division, Main Library, Kyoto University

Sato Kumiko, Chief for Asia Unit #1, Asian Resources Division, Kansai-kan of the
National Diet Library

193

Kitani Kimiya, Head of Information Processing Office, Center for Southeast AsianStudies, Kyoto University

State of the lecture by the above presenter

194

Kojima Hiroyuki, Associate Director of the Center for the Resources and Historical
Collections Office, The Library of Economics, University of Tokyo

Yano Masataka, Research Associate of the Center for the Resources and Historical
Collections Office, The Library of Economics, University of Tokyo

195

Moriwaki Yuki, Project Research Associate of the Center for the Resources andHistorical Collections Office, The Library of Economics, University of Tokyo

State of the lecture by the above presenter

196

197

198