Brief Instruction for Attendees of 2021 IEEJ Annual Meeting
Ver. 2021.2.1
This instruction is for attendees (listeners) of 2021 IEEJ Annual Meeting. Presenters
are required to refer to “2021 IEEJ Annual Meeting Online Manual”.
https://www.iee.jp/wp-content/uploads/2021/01/taikai2021_presenter_manual_en.pdf
You can also see “Manual for Attendees” in Japanese on following website.
https://www.iee.jp/wp-content/uploads/2021/02/taikai2021_attendee_manual.pdf
1. Introduction
IEEJ Annual Meeting will be held on Cisco Webex Meetings (hereinafter referred toas “Webex”). All of the presenters are required to make a presentation throughWebex in real time. Taking photographs and recording video and audio of thismeeting are strictly prohibited. We also do not record any presentations and do notprovide any on-demand services.
In order to participate in the meeting, attendees are required to prepare following
equipment.
*PC or Tablet device
Please make sure that your device meets Webex System Requirements.
https://help.webex.com/en-us/nki3xrq/Webex-Meetings-Suite-System-Requirements*Internet Connection (LAN cable connection is recommended for stability.)*Headset (Recommended / Build-in microphone and speaker are also acceptable.)
Sharing information of this meeting (ID, password, and proceedings etc.) with thethird party is strictly prohibited. We also do not allow applicants to transfer his/herparticipation right to the third party.
Only one person can participate per one application. Applicants are not allowed tosee presentations with others on one screen even if they all pay participation fee.
If the violation about above-mentioned matters is found, we may force violators outof the meeting and claim his/her participation fee.
All of the access information of this meeting are recorded in order to know
participants’ information.
2. Test Connection in Advance
We do not help you with access for Webex. Please make sure to join Webex Test
Meeting in advance. https://www.webex.com/test-meeting.html

3. How to access Webex and setting system during the Annual Meeting
In order to enter a session, please access “日程表”, the session program, via “個人ページ”, the personal page, for this meeting, and click Webex icon which is locatedunder the session name you would like to join. If you fail to join with icon, please
enter the meeting number and password to Webex app.
“個人ページ”: https://gakkai-web.net/p/iee/reg/mod2.php
Your name shown in Webex is required to set as follows.
“Attendee”_“Application number*”_“Your name*”_“Your affiliation (must beshortened)*”*Please replace it with your information.
If you are Taro Denki belongs to Denki University, and has the application number“7000”, please set as follows.
Attendee_7000_Taro Denki_Denki Univ.
Please divide each item by an underscore symbol.
The application number is announced in an e-mail sent after you finish yourapplication.
Please make sure to finish setting your name before entering the Webex.
Webex may update irregularly. In order to prevent Webex app from unintentional
update, we recommend you enter the Webex in plenty of time.
4. How to participate in the session and Q&A
Each Webex is opened by 30 minutes before the session starts. When you are inWebex, please mute and keep your video off except when you are allowed to ask apresenter a question. If you have a question for a presentation, please send amessage “I have a question for [presenter’s name].” to all of the participants by chatfirst. When you are allowed to ask a question by a chair, please unmute and talk to apresenter.
If any troubles are caused in this meeting, we notify on following website.
https://www.iee.jp/blog/taikai2021/
If you have any inquiries, please contact IEEJ Secretariat at taikai10@iee.or.jp .
*To prevent the spread of covid-19, we have been encouraged the teleworking andstaggered commuting. During this period, any replies might be delayed.