ArtfulBits Bulk Check In
For Microsoft® SharePoint®

User GuideOverview ........................................................................................................................................................................... 2
Feature List.................................................................................................................................................................... 2
Why ArtfulBits Bulk Check In?....................................................................................................................................... 2
How to Use ........................................................................................................................................................................ 2
Configuration ................................................................................................................................................................ 2
How to Use .................................................................................................................................................................... 3
Release Notes.................................................................................................................................................................... 7
See Also ............................................................................................................................................................................. 8Remarks ............................................................................................................................................................................ 9

Overview
ArtfulBits Bulk Check In is created to make check in task much easier. It allows checking an entire group ofdocuments and changing their properties at one operation. Besides, it can be integrated into SharePoint Multiple
Upload tool that makes it possible to use all ArtfulBits Bulk Check In features right after multiple documents areuploaded.

Feature List
FeatureSharePoint
Server2010

SharePointServer2013

Check in multiple documents
Upload and check in documents at the same time
Check in documents stored in subfolders
Edit document fields on check in
Auto fill the default column values
Options to overwrite existing column values or fill in only empty columns
Interactive documents tree for file and folders selection
Support of custom document libraries
Support of standard SharePoint document versioning
Customizable per document library
Language pack support (desired localization can be added by request)

Why ArtfulBits Bulk Check In?
ArtfulBits Bulk Check In extends standard SharePoint Check In tools with several really useful things:--Firstly, you can check in multiple documents from any library location in one operation, including those fromfolders and subfolders. Select or deselect documents or entire folders, browse library structure using
interactive documents tree.
Secondly, you can perform two tasks in one, editing document properties on check in. ArtfulBits Bulk Check
In provides you with different edit options like overwrite existing column value, fill in if blank or ignore.
Finally, ArtfulBits Bulk Check In is integrated into SharePoint Multiple Upload dialog. Therefore, you are able
to use all its features when multiple files uploading.

How to UseConfiguration
In order to enable and configure Bulk Check In feature for Document library, go to Library Settings and select Bulk
Check In settings link under Permissions and Management tab:

Settings page will appear.

In Bulk Check In Features section two features can be enabled or disabled. Enabling Bulk Check In ribbon action will
make Bulk Check In button appears in the ribbon near the standard SharePoint check in buttons. Enabling Bulk
Check In on multiple upload will make Bulk Check In appears after you uploaded multiple documents, so you will beable to check in and edit properties straight after uploading.
In Document Properties section you can change behavior for the document properties editing section of Bulk CheckIn dialog. If you need to edit document properties before check in, choose Yes for Edit document properties
question. You will see a picker box appears, having all available document properties, where you can choose those
you need to see in edit form and those you don’t.
In Documents Tree section you can show or hide tree of all documents, folders, and subfolders in left panel of Bulk
Check In dialog. This allows you to browse all documents in library and select or deselect them to be checked in. Inorder to show this tree, Show Documents Tree option should be enabled.
Click Save button to apply settings.

How to Use
To check in multiple documents inside document library, follow the steps:
1. Select documents you need to check in.

2. Click on Bulk Check In icon to open Bulk Check In Dialog. Notice, that Bulk Check In ribbon action should beenabled for this library (See configuration section above).

To check in selected documents, press Check In button at the top or at the bottom of Bulk Check In dialog. In orderto skip, press Cancel.
Before check in you can change several things.
Documents tree.
If Documents Tree option is enabled (See configuration section above) you will be able to see a list of all documentsfrom the document library, that are currently checked out, and, also, folder structure. All documents that arecurrently selected (have ticks near its title) will be affected by Bulk Check In operation. You can easily select ordeselect document in any part of a library to be checked in. Notice, that:-If a folder is selected, all checked out documents inside it will be affected.
You can explore document library structure by expanding folders and subfolders inside the tree.

Edit Document properties
You can edit the properties (columns) of the documents that will be checked in. To assign some “value” to thedocument’s property just type it in the appropriate edit field. Notice, that:--Initially, “value” will be assigned to the document only if an appropriate property is empty. You can change
this behavior by setting Overwrite column values in the settings box above. Then all document properties
will be overwritten with new “values” (if an appropriate edit field is enabled).
Uncheck the checkbox near edit field to ignore it.
Required fields are marked with red asterisk, cannot be unchecked and must be filled.
All values inside edit fields will be validated, so you will not be able to check in anything until all values arecorrect.

Note: It is possible to hide either some properties of document’s properties editing or the whole thing (Seeconfiguration section above).

Check in section
In this section you can find some standard SharePoint check in options.
Retain Check Out: The default value is No, which means that documents will just be checked in. If you want to checkin your documents, but continue editing, you can set this option to Yes. Documents will be checked in and checkedout again.

Version: Select what document version to create (minor, major, or overwrite current minor). This section will beshown if library versioning settings are switched on.
Comment: Don’t forget to describe changes in this version of documents.

If Bulk Check In on multiple upload option is enabled, then Bulk check In dialog will automatically be displayed after
documents are uploaded.

After clicking Done, Bulk check In dialog will be opened with new documents automatically selected.

You can click Check In to check them in right now, or change any option described above first and then click Checkin.
Note: SharePoint multiple upload works only in Internet Explorer, so this Bulk Check In feature will be unavailable inother browsers.

Release Notes
Versionv1.0(March 18, 2013)

Notes
Initial ReleaseSee Also
Cascaded Lookup Column
Cascaded Lookup Column allows building relationship between parent and child columns,
the data selected in one field will determine the options presented in another.
Category Column
Category Column allows tracking, organizing and grouping list items. Outlook 2007approach for elements categorization, easy indicator color changing and using of advanced
tooltip, provide a high professional component style.
Column Data Adapter
Column Data Adapter is an extension component providing ability to use ArtfulBits
Columns in Microsoft Access forms, reports and Microsoft Excel.
Column Permissions
Column Permissions allows you to manage access to list content on column level.
Permissions can be assigned for individual users and for SharePoint groups as well and are
effective in forms and list views, as well as in the SharePoint Alerts, RSS, Datasheet andeven during exporting to Excel and opening with Access.
Cross-Site Lookup Column
Use Cross-Site Lookup Column for getting data from any site within site collection.
Component includes a powerful function of searching over lookup list. This function
provides substring matching in selected column which is very useful for large lists (over 50100 items).
Discussion Column
Need to organize well formatted conversation in the list item without enabling list
versioning? Discussion Column is the right choice. Component allows entering rich text
with formatting, images, tables, hyperlinks and other features.
Follow-Up ColumnFollow-Up Column enables due date flags similar to Outlook follow-up functionality.
Applying of flags to the list item allows adding of visual reminder in a natural way.
Image Upload Column
Quick and simple way of uploading pictures. Image Upload Column provides with ability toselect a picture using file browsing dialog, upload and display it in the list view.
KPI Column
KPI (Key Performance Indicator) Column is simple graphical scorecards that can be used toevaluate business data against business goals. With this column you reduce risk tooverlook information about the status of value.
Link to Document Column
Link to Document Column allows referencing files and folders placed at Document Libraryand provides easy and intuitive way to download files directly from column. Use thiscolumn to provide a browsing interface that allows users to browse to an object to link toinstead of typing a URL.

Parent Selector Column
Parent Selector Column is used for organizing hierarchical relations in SharePoint list.
Picker dialog allows choosing data from large lists. Standard Lookup column can be easily
converted to Parent Selector column and vice versa.
Password Change Web Part
Password Change Web Part allows users to change their own passwords from within theSharePoint environment using standard text box interface (current password, newpassword and confirm new password).
Password Expiration Web Part
Password Expiration Web Part enables Active Directory users to be notified via Web Part
interface that their passwords are about to expire. It also automatically sends out email
notifications to users before the password expiration date.
Professional Calendar Web Part
Professional Calendar Web Part provides following key benefits: it allows combining eventsfrom different SharePoint Lists, from any SharePoint Site, in one Calendar view; allows
specifying different color sets for different event sources; supports on-the-fly AJAXenabled editing features in Outlook like style; and other enhanced functionalities.
Progress Column
Progress Column provides users with the ability to make SharePoint lists more visualized
by displaying numerical data on the page sing percentage-based progress bar. Professional
progress bar style will make your SharePoint list really modern and stylish.
VideoVideo Column and Video Web Part are powerful controls made for uploading, managing,linking and playing video files. These controls support variety of video files that can be
uploaded from computer, or linked from SharePoint library or streamed from direct URL.

Remarks
Information in this document may be outdated. Please, visit www.ArtfulBits.com for the latest product version.