The Japan Foundation, Bangkok
Small Grant Program Guidelines
Ver. 202204

The Japan Foundation, Bangkok
Small Grant Program

Program Guidelines

The Japan Foundation, Bangkok
10th Floor Serm-Mit Tower, 159 Sukhumvit 21, Bangkok 10110
Tel: (02) 260 8560
https://ba.jpf.go.jp
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The Japan Foundation, Bangkok
Small Grant Program Guidelines

1. OUTLINEThis program provides grants to cover partial expenses to implement projects concerning
Japan, in the field of Arts & Culture and Japanese Studies. International cultural exchange
to promote deeper understanding of Japan including projects to enhance Japanese studies
in Thailand.

2. ELIGIBILITY AND PRIORITIES(1) Qualifying Projects
Projects concerning Japan (Arts and Culture/Japanese Studies)International art and cultural exchange events implemented in Thailand, Cambodia and Laossuch as art exhibitions, performing arts or film screenings to promote deeper understandingof Japanese arts and culture among the people in Thailand and this region. This category
also includes projects to enhance Japanese studies in Thailand, Cambodia and Laos such as
joint-research, conferences, seminars and intensive courses.

(2) Prioritiesa) Promotion of deeper understanding of Japanese arts and culture among the people ofThailand and this regionb) Joint-research and conferences whose results will be publishedc) Projects that would further promote and expand the horizon of Japanese studies in the fieldof humanities or social sciencesd) Lower priority will be given to the projects based on existing partnerships, such asagreements between universities and sister institution relationshipse) Potential for development into new projectsf) Innovative approaches or pioneering elements in the themes and contents(3) Eligibilitya) Applicants should be non-profit organizations (e.g. universities, research institutes andacademic associations, NGO/NPOs) located in Thailand, Cambodia or Laos.
b) In principle, the project should be carried out in the country where the Applicant is based.
c) Applicants should carry out the project as an institution and should cover a part of thecost.
d) The project should be implemented and completed within a Japanese fiscal year (fromApril 1 to March 31 the following year).
*If the need for the project is acknowledged, plans that continue over a year are also eligible
for the program but at a maximum of three years. Applications must be submitted andscreened every year.
e) Applicants must have a bank account capable of accepting grants from the JapanFoundation, Bangkok. A bank account may also be opened before remittance. In casethe bank account is the account of individual, certified letter will have to be submitted
to state the relationship between applicant organization and individual.

(4) Non-eligibilitya) Applications from individuals or for-profit organizations are not accepted.
b) In principle, organizations that have continually received support from the same
program for the past three fiscal years are not eligible to submit applications for the2The Japan Foundation, Bangkok
Small Grant Program Guidelines

fourth fiscal year. This is a measure to avoid giving ongoing support to the same
applicants and to distribute grants to as many applicants as possible.
c) The following projects are not eligible:- Projects dealing solely with topics in the field of natural science- Commercial activities, missionary activities, political activities and election
campaigns- Activities in support of specific doctrines or claims- Capital fund and endowment drives, debt reduction, donations, public relations
campaigns, advertising, creation or support of awards or grants- Purchase of land
- Design, construction or maintenance of buildings or monuments- Projects that focus on developing weapons and military technology- Procurement of equipment

3. GRANT COVERAGE(1) Grants will be given on a cost-sharing basis.
The Japan Foundation, Bangkok’s contribution will not exceed 50,000 Baht
*Even when the application is approved, this does not mean that all the requested
amount of money will be provided.*(2) The contribution of the Japan Foundation, Bangkok is limited to the expenses actually
paid on the following budgetary items during the period of the grant:- Transportation: international airfares, domestic transportation expenses- Honoraria/wages (for the performers, researchers, collaborators, guest speakers,guest lecturers, assistants, interpreters)- Accommodation expenses- Production of catalogs, brochures, leaflets, proceedings and reports- Rental fees for venue and equipment(4) The Japan Foundation, Bangkok’s grant cannot be used for the following items:- Salaries and social welfare expenses for the regular employees of the applying
institution- Banquet, reception and entertainment fees e.g. coffee break, lunch, catering
expenses etc.
- Telephone and postage costs- Office supplies

4. APPLICATION PROCEDURES AND DEADLINES(1) Applications should be submitted to the Japan Foundation, Bangkok.
Please submit the original set of application documents to the following address.
Submission by e-mail is now acceptable.
Attention: Small Grant Program for Arts and Culture
The Japan Foundation, Bangkok
10th Fl. Serm-Mit Tower, 159 Sukhumvit 21 Rd.,
Bangkok 10110, THAILAND
Tel: +662-260-8560
Email: smallgrant-JFBKK@jpf.go.jp(2) Applications must arrive no later than the following deadlines, depending on thecommencing time of the project.
3The Japan Foundation, Bangkok
Small Grant Program Guidelines[First round]: February 10 (For projects that start after April 15.)
[Second round]: May 10 (For projects that start after July 1.)[Third round]: August 10 (For projects that start after October 1.)[Fourth round]: November 10 (For projects that start after January 1.)*If the date of the deadline falls on a holiday including Saturday and Sunday, thefollowing weekday will be the deadline.
(3) Attachment of additional documents about applicants and the details of projects arehighly recommended for our consideration process (E.g. institution profile, artist profile,collaborating or supporting organization profile, budget plan, PR plan, etc.).

5. NOTIFICATION OF THE GRANT DECISION[First round]
Applicants will be notified of the screening results by early April by the Japan Foundation,Bangkok.
[Second, Third and Fourth round]
Applicants will be notified of the screening results by the end of the month of submission bythe Japan Foundation, Bangkok.

6. PROCESS OF EXECUTION(1) When the grant approval is awarded, the amount of the grant will be paid in accordancewith the Notice of Grant Approval and the Terms and Conditions of Grant.
(2) The grantee will be asked to provide a brief of project details and press release(preferably in Thai) for our promotional process as well as to send us PR materials forthe approval of our logo usage.
(3) The grantee will be asked to submit the Final Report about the activities and summaryof expenditures, etc. within one month after the project has been completed.
(4) The amount of the grant will be subject to final adjustment upon review of the Final
Report mentioned in Article (3) above.

7. DISCLOSURE OF INFORMATION(1) As to projects we support, information such as the name of the applicant and projectdescriptions might be made public in the Japan Foundation’s public relations materials.
(2) When we receive a request for information based on the “Law Concerning theDisclosure of Information Held by Independent Administrative Institutions, etc.” (Law
No. 140 of December 5, 2001), as a general rule, submitted application forms andrelated materials will be disclosed, except for information stipulated by the law assomething not to be disclosed.

8. CONTACT INFORMATION
Consultation in advance is available upon request.
Please feel free to call or e-mail us for further information.
The Japan Foundation, Bangkok / Email: smallgrant-JFBKK@jpf.go.jp
TEL +662-260-8560
The format of the application form can be obtained from the website below.
https://ba.jpf.go.jp/en/grants/jfbkk-small-grant-proram-en/
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