Open Access Policy for Butler University
The Faculty of Butler University is committed to disseminating the fruits of its
research and scholarship as widely as possible. In keeping with that commitment,
and recognizing the importance of letting faculty members choose appropriate
venues of publications for their scholarly work, the Faculty adopts the following
policy:The current Butler University Intellectual Property policy governing faculty
publications will be followed, with the additional provision that Butler University
will make published articles written by faculty members available for open
dissemination. ​More specifically, each Faculty member retains copyright, and forthe purpose of making their articles widely and freely available in an open accessrepository, grants to the Trustees of Butler University a nonexclusive, irrevocable,
worldwide license to exercise any and all rights under copyright relating to each of
his or her scholarly articles, in any medium, provided that the articles are not sold,and appropriate attribution is given to authors, authorizing others to do the same.
The policy will apply to all scholarly articles written while the person is a faculty
member, except for publications completed before the adoption of this policy. TheOffice of the Provost will waive application of the policy for a particular scholarly
publication or delay access for a specified period of time upon written notificationby the author, who informs Butler of the reason. Faculty members are further
encouraged to make all of their publications, not just articles, available for open
dissemination as appropriate.
To assist Butler in distributing the scholarly articles, as of the date of publication,
each faculty member will make available an electronic copy of his or her final
version of the publication at no charge to a designated representative of theProvost’s Office in one of the appropriate formats specified by the Provost’s Office.
The Libraries, acting on behalf of the Provost’s Office, will make the articles
available to the public in an open-access repository, the Digital Commons @ Butler
University. Upon special request, an article will not be made available to the public
via Digital Commons for an agreed-upon embargo period.

Policy adopted April 28, 2020. Draft adopted April 28, 2020.

The Office of the Provost, in consultation with the Vice Provost and UniversityLibraries, will be responsible for interpreting this policy, resolving disputes
concerning its interpretation and application, and recommending changes to theFaculty. The Libraries’ Collections and Digital Services department will provide
ongoing faculty oversight, advising and reporting annually to the Office of theProvost.
The policy is to take effect immediately; it will be reviewed after three years, with areport presented to the Faculty Senate. The Faculty Senate calls upon the Vice
Provost and University Libraries to develop and monitor a plan for a service ormechanism that would render compliance with the policy as convenient for theFaculty as possible.
This policy is based on a model open access policy developed by Stuart Shieber ofthe Harvard Office for Scholarly Communication. It includes a freely waivable
rights-retaining license and a deposit requirement. This language is based on andinformed by the policies voted by faculties at Harvard, MIT, Stanford University
School of Education, Duke University, the University of California, and others.
Information explaining the motivation for and implementation of open accesspolicies, including an annotated model policy, is available at the web site ofHarvard’s Office for Scholarly Communication (​http://osc.hul.harvard.edu/​).
Extensive information about good practices for university open access policies isprovided in a widely endorsed guide from the Harvard Open Access Project(​http://bit.ly/goodoa​).

Policy adopted April 28, 2020. Draft adopted April 28, 2020.