Get started withMicrosoft OneDriveFive things you cando with OneDrive

1. Access files anywhere

4. Find files faster

Store and access your files from any
device via a web browser, mobile app, orPC and Mac with robust sync options.

Using the intelligence of Microsoft Graph,
you’re able to return to your recent files,
files that have been shared with you,or recommended files based on yourworking relationships with others. These
personalized recommendations can help
you discover content you might not havebeen aware of and that is unique toOneDrive and Office 365.

This includes your personal files and files
shared with you in Office 365 fromMicrosoft Teams and SharePoint.

2. Collaborate with peers

5. Share your work

Coauthor documents using Office Online,
mobile apps, and desktop Office clientsfor Windows and Mac.

It’s simple to share files inside and outside
your organization across web, desktop,
mobile, and directly in the Office apps.
You can even securely share files withpeople who don’t have a Microsoft
account using email verification to provetheir identity.
Easily share in Outlook with modern
attachments that include links to files
rather than static copies.

3. Protect your work
Protect your company data with advanced
encryption, compliance, and otherenterprise-grade security features.
If you lose your device or are subject toa cyberattack, OneDrive has your back,allowing you to recover your files andminimize any loss of work.

Microsoft OneDrive

Get more from OneDrive.
Find additional guidance, tutorials, andtips at: support.office.com/en-us/onedrive2How different team members
can use OneDrive

Finance
From gathering data to conducting analysis andsharing insights, here are some of the key things
OneDrive can help with:
Simplify data gathering and spend
less time on data validation

Access impactful analysis and provide
actionable insights• Save your work in OneDrive with Version
History and review or restore older
versions of your files. Avoid making
multiple versions of your analysis due toaccidental changes or edits.

• Work together in the same document
simultaneously and collaborate efficiently.
Eliminate the need to wait for sequential
updates thanks to Office integration.

• Sync and store all your content to yourdevice and access it when you’re notconnected. Any changes you make will be
synced once you’re online.

• Send a sharing link, rather than astatic attachment, to ensure yourstakeholders always have the latest
version of your work.

Secure your reports and update the way
you distribute information• Securely share files internally or externallyfrom OneDrive to easily modify, view,and edit permissions for recipients.
• Safeguard confidential and sensitive
financial data with tools like multi-factor
authentication, rights management,
remote wipe, and data loss prevention
controls. Control access to dashboards
and reports by granting viewing andediting rights to the recipients.
• Keep your reports current by updating
the same input file in OneDrive toenable your downstream reports
to refresh automatically.

How different team members can use OneDrive

4Human Resources
From recruiting new talent to improving the wayorganizations develop and retain people, here aresome of the key things OneDrive can help with:
Recruit new talent into
your organization• Engage safely and confidently withexternal audiences like universities,
research vendors, or recruiting and hiringfirms. Securely share your company
information, job descriptions, or othercollateral with external recipients—
reducing the risk of data breach.
• Scan resumes with the OneDrive mobile
app at recruiting events and job fairs tofollow up with candidates after the event.
Elevate employee onboarding
and training• Engage with your peers across different
regions using Office integration tosimultaneously edit documents fromanywhere, across web, desktop, andmobile clients. Capture comments andedits to track changes while you work.
• Produce impactful onboarding modules
and leverage the work of your peers bytaking advantage of the existingknowledge in your organization. Use
the Discover view to easily access thecontent most relevant to the people you
are working with and topics you areworking on.

How different team members can use OneDrive

Develop people and retain top talent• Securely share information on new
positions and internal candidates acrossdepartments, levels, and geographies
within your organization to help develop
careers and minimize turnover. You
can even access previous versions
for reference.
• Encourage employees to build out
long-term career plans based on HR
guidance, and store them in OneDriveto share with their management, coaches,and mentors. They can secure thisinformation with built-in tools
like multi-factor authentication andrights management.
Streamline personnel planningand reporting• Access and analyze your HR reports on
the go by monitoring key metrics likeheadcount, turnover, workforce diversity,
HR cost/employee, recruiting, and training
effectiveness, even when you’re offline.
You can access all your content fromvirtually anywhere across multiple
platforms (iOS, Android, Windows, andMac). Data travels with you—notyour device.
• Share HR reports or employeeprograms with your immediate andextended teams. Sharing is protectedwith access controls for viewing or
editing permissions.

5Marketing
From researching market trends to executing
campaigns, here are some of the key things
OneDrive can help with:
Conduct and analyze research oncompetitors, products, and audiences
to identify opportunities and definebusiness goals• Build a best-in-class strategy and innovate
together by learning about new market
and industry trends, product updates, andexisting material.
• Kick off projects successfully by tapping
into the knowledge and results frommarketing plans, goals, and campaigns
already documented in your organization.
• Scan interesting print articles ormarketing research with the OneDrive
mobile app. You can even mark it up withink and annotations right in the app.
Strategize and develop businessand marketing plans to achievebusiness goals• Guarantee timely alignment with version
control capabilities to refine andoptimize product pitches based on yourknowledge of customers, competitors,and sales processes.
• Work together easily with Officeintegration and offer real-time
coauthoring on documents shared withcreative agencies and vendors alike.
Land successful marketing campaigns,
track collaborators’ activities, and develop
great ideas as a team while saving timeand money on key initiatives.

How different team members can use OneDrive

Create successful marketing projects,
including campaigns, events, and more.
• Plan and carry out effective campaigns
and launches by leveraging OneDrive’ssecure external sharing capabilities.
• Promote product documentation andadvisories with sales teams by sharing
up-to-date marketing information
with them.
• Build a community of customer
advocates by sharing training guides, bestpractices, and other resources for quick
and easy access. Offer the ability to adjust,view, or edit permissions.
• Safely store content, visuals, and data
for all your projects and campaigns,
market research, sales and performance
reports, including high-resolution files
and presentations, in OneDrive.
Review campaign performance,
sales data, and market results
relative to goals• Create impactful marketing no matter
where you are. Stay in sync with yourdocuments and continue to develop plans,
analyze campaign data, or track marketing
ROI even when you are offline. Changes
you make get synced once you’re online.
• Protect your business-critical datawith robust security features. OneDrive’s
ability to restore data ensures you never
have to worry about losing work due toaccidental deletion.
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SalesFrom developing new leads to closing deals,
here are some of the key things OneDrive
can help with:
Improve the way you identify newcustomers and build their trust• Scan business cards and expense receipts
with the OneDrive mobile app attradeshows, marketing events, andcustomer roundtables.
• Adjust sales plans based on performanceand goals. Collaborate with fellow sales
representatives and regional managers to
put together a lead generation campaign
plan. Let your coworkers review withcomments and changes that you can track.
Modernize selling products, goods, andservices• Create store sales-related collateral
ranging from customer presentations,price catalogs, and proposal templates
to marketing and legal documentation.
Protect sensitive corporate and customer
data with tools like multifactor authentication, rights management, remote wipe,and data loss prevention controls.
• Produce the best possible RFP by using
the Discover view in OneDrive to help you
find content in your organization based on
the people you work with and the topics
you are working on. Use this content toincrease the depth of your proposal while
you reduce rework.

How different team members can use OneDrive

Generate better solutions to customer
problems, create a more personalized
sales experience, and build
stronger relationships• Gather a team of experts aroundsales deals or a proactive proposal
by assigning sections to topic experts.
Stay up-to-date with version control
to view the most recent version of the
final proposal and speed up the sales
cycle. You can even access previous
versions for reference.
• Engage with product experts to createand securely share documents with yourexternal clients, partners, and vendors—
reducing the risk of data breach.
Analyze industry trends, businessperformance, and customer behavior tooptimize sales performance• Access and analyze your customer
purchase trends and reports, even when
you’re offline. Sync your content and knowthat any edits you make offline areautomatically uploaded the next time youconnect. Retrieve your content fromvirtually anywhere, and across multiple
platforms (iOS, Android, Windows,and Mac).
• Share your sales and territory reports withyour immediate and extended teams tokeep sales goals and metrics frontand center.

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Take the next step
Check out OneDrive training videos and resources in the OneDrive Help Center.
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