Updated from time to time. Please check the latest version.
👉👉 https://icpe-ipa.org/download

ICPE 2021 Speech Manual
For Opening & Closing Ceremony
ICPE 2021
Administration Working GroupVer.１
Please read before the rehearsal

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CONTENTS• Introduction・・・・・・・・・・・・・・・・・・・・・・・・・P3• Preparation① : Required Equipment ・・・・・・・・・・・・・ P4• Preparation②：Zoom Installation

・・・・・・・・・・・・・ P5-6

• Preparation③：Virtual Background Setting・・・・・・・・・・

P7• Schedule of the Day ・ ・・・・・・・・・・・・・・・・・・・ P8• How to make an address・・・・・・・・・・・・・・・・・・ ・ P9-10• Rehearsal Schedule・・・・・・・・・・・・・・・・・・・・・ P11• Precautions・・・・・・・・・・・・・・・・・・・・・・・・・ P12• Contact us ・・・・・・・・・・・・・・・・・・・・・・・・・ P132

Introduction
This manual explains how to get prepared for making the address on theday from making previous arrangements for those who will makeaddresses at the conference.
The URL for entering the session will be sent by email from the IPA
Secretariat by June 11 (Fri).
If you have any questions regarding this manual or other inquiries, pleasecontact the IPA Secretariat (see Contact (P13)).

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Preparation① : Required Equipment
 Stable Internet Environment
・A line speed of 600kbps (downlink) is constantly required.
・Wired connection is recommended.
・（e.g.）You can check the speed at https://www.musen-lan.com/speed/ PC（Windows、Mac）
 Web Camera (PC built-in type is OK)
 Speaker/Headphone/Earphone
 Microphone (PC built-in type is OK)
 Zoom App
・Pre-installation is required.（Refer to: P5-P6 for details）
・Update to the latest version (5.6 or higher)
4Preparation②： Zoom Installation※The following instructions are for Windows10.
The installation process is similar for Mac OS.
 Please access the Zoom official website (https://zoom.us/meetings) and on thehomepage, click “Meeting Client” in the “Download” menu.

5Preparation②： Zoom Installation
 Click “Download” in “Zoom Client for Meetings” menu.

*For 64-bit, please click here.

Download completed.
(The above shows the Japanese version.)
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Preparation③：Virtual Background Setting
ICPE2021 Specified Background Steps：①Open the settings.

② Background &Filters③②Click [背景とフィルター](Background andFilter)③ Click ⊞、and add the ICPE2021 specified
background downloaded in advance.

The background can be downloaded from theURL below.
URL： https://icpe-ipa.org/download④ Uncheck 「マイビデオをミラーリング」(Mirroring my video)④

For reference：https://zoom.us/virtual-backgrounds

Schedule of the DayTime

Details1

Entering the room,
20 minutes before the session
attendance check,start
waiting2

Start

Announcement of thestart3

Address

Make an address

Notes
・Please enter from the dedicated link sent by email from the IPA Secretariat.
・In case you’ll be late due to connection problems,
please contact the Secretariat.
・The Chair and the Secretariat will confirm thepresenters. Please change your display name.

Please be careful not to exceed your time.

8How to make an address : Settings
Request for settings ：① Microphone「ON」①②② Start Video③Select language which you want to speak（Japanese／English）③9

How to make an address ：Screen Sharing
Screen Sharing：[Screen Sharing button]

 Steps：①Open the PowerPoint file to share.
②Click the [画面共有ボタン](Screen Sharing button).
③Select the material to share.
④Switch to the slideshow mode by clicking
PowerPoint while sharing the screen.

※ For details on how to share the screen,please see the URL below.
https://support.zoom.us/hc/en-us/articles/203395347-Screensharing-a-PowerPointpresentation#:~:text=want%20to%20present.,Start%20or%20join%20a%20Zoom%20meeting.,Beginning%20or%20From%20Current%20Slide.

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Rehearsal Schedule• Date：Late May-early June 2021 (You will be informed by email as soon as it is decided)• Contents: Flow of addressing
Connection test: audio, video check, internet environment,
PowerPoint sharing operation, etc.

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Precautions
1. Securing a place
・Please make your presentation in a quiet environment where you can use it exclusively.
3. Recording
・ Your address will be recorded.
4. Others・ Please update Windows updates and various updates in advance so that they will not proceed
during your presentation time.

12Contact us
 Contact
ICPE General Affairs・Events Subcommittee／IPA Secretariat
TEL: +81-3-5461-1191
Email: tokyo@press-in.org

Please feel free
to contact us！

 Contact during the conference period（June 19～20）
・Technical inquiries (connection, etc.)：
ICHIKAWA, TEL：+81-80-9453-3902
・Other inquiries：
HIROSE, TEL：+81-80-4350-2392
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