Letter of Understanding
Chaperone
As a condition of acceptance and participation in the NP:J program, I agree and consent as follows:
I have read and fully understand the NP:J Terms and Conditions. I have paid particular attention to thesections regarding the NP:J Deadline Schedule and Cancellation Policies.
I understand that as a chaperone, it is my responsibility to assist the lead teacher in ensuring that mystudents are prepared for the study tour and behave appropriately while participating in NP:J.
Laurasian and its agents are responsible for making all program arrangements, including accommodations
and transportation within Japan. The study tour portion of NP:J begins upon arrival in Japan and ends when
the group departs Japan.
I understand that payments must be made to Laurasian Institution on or before the deadlines outlined in theTerms and Conditions. I understand that, should I choose to pay my program fees via Stripe, an additionalcharge of approximately 2.9% + $0.30 per transaction will be automatically applied to the program cost. Thisfee is nonrefundable.
Laurasian cannot be responsible for events beyond its control, such as acts of God, war, weather, strikes,government restrictions, or currency fluctuations, nor for personal injury or property damage caused bypersons or entities not controlled by Laurasian, such as airlines, bus companies, railways, hotels, or othersuppliers.
Laurasian is not responsible for loss of passport, airline tickets, or other travel documents, or damage/loss
to baggage or personal belongings. Laurasian is also not responsible for flight delays, missed flights, longlayovers, or any expenses related to such delays. Laurasian, the host school, and host family are not andwill not be held liable for any injuries to me or my possessions.
I understand that participation in the NP:J program includes travel medical insurance including but not limited
to coverage for medical expenses overseas and emergency medical evacuation from abroad. Full policy
details will be available on the online application portal. Travel insurance has many restrictions including
provisions that do not cover certain preexisting conditions. I understand that I am responsible to maintainU.S based health insurance as well as any additional insurances beyond these coverages, including but notlimited to liability, travel, and life insurance.
Any and all debts that I incur during the program, including but not limited to medical, dental, and hospitalbills, are my own responsibility and will not be paid by Laurasian.
I understand that the lead teacher is the liaison between Laurasian and individual student participants andtheir parents. Communication and correspondence with student participants and their parents will be
distributed through the lead teacher.
Laurasian reserves the right to alter travel, lodging, or other arrangements without notice.
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Laurasian may remove me from the program at any time for any reason Laurasian staff deem sufficient,including but not limited to: my health, attitude, or behavior. I understand that expenses incurred for such
removal are my responsibility and must be paid immediately upon demand.
I am of sound physical and mental condition and have no medical problems or disabilities that have notbeen set forth in writing attached hereto or which would make participation in this program inadvisable.
Furthermore, I understand that extensive walking and stair climbing are part of everyday Japanese life andculture, and I am physically and mentally prepared for extensive walking and stair climbing during the NP:Jtour.
All costs that are not explicitly including the program are my own responsibility.
Photos taken of me during the course of the tour may be uploaded to PAX Laurasian Exchange’s websites
or social media outlets. The photos may also be used in promotional materials.
I understand that NP:J groups are hosted at schools and communities across Japan, as far north as
Hokkaido and as far south as Okinawa.
While Laurasian encourages host families to submit their information in a timely manner, due to schedulingdifficulties beyond Laurasian’s control, homestay families may not be confirmed until a few days prior to mydeparture for Japan.
I understand that in some cases, large groups with two or more teachers/chaperones will be split into two or
more groups and sent to separate cities for the host school/homestay portion of the study tour. I understandthat in such a case, I may be responsible for leading my group if placed separately from the lead teacher.
I understand that the nature of Japanese families, as in the U.S., is increasingly diverse and does notnecessarily reflect the stereotypical two parent and child composition. I understand that I may be placed inhomes with host brothers or sisters, with their host school’s teachers or administrators, or with community
members. In some situations, the host school may arrange for double placements and result in two American
students being placed in one home.
NP:J is first and foremost an educational experience and, as such, only students, teachers, and Laurasianapproved chaperones are allowed to participate. I understand that family members, or friends who are notparticipants in the NP:J program, are not allowed to shadow me or my group.
I will serve as a cultural ambassador for the United States and for my school, and will ensure that mystudents do the same. Therefore, I will behave with courtesy in all public locations, including places oflodging, and wear clothing that is modest and neat. I will obey all Japanese laws while in Japan.
I will participate in all activities during the NP:J tour, including activities by host schools and families. I will
follow directions given by the lead teacher, Laurasian staff, and the faculty and administration of the hostschools. I will obey NP:J rules and show consideration for other participants. I understand that no private
itineraries outside the approved schedule are allowed during the study tour.
I understand that if I request a Japanese volunteer to accompany my group during any portion of the NP:J
tour, there will be a charge of $250-$500 per day depending on the number of days and specificresponsibilities. This fee may be paid by me or divided among my students.
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I will provide a copy of my valid passport to Laurasian Institution as soon as possible after submitting myapplication. I understand that my passport must be valid for at least six months after the conclusion of myNP:J tour. I also understand that if I fail to meet the March 15 deadline, I must pay a $50 late fee.
MEDICAL AND LIABILITY RELEASE

I authorize Laurasian Institution staff or fellow chaperone(s) from my group, and the Japanese host family
parents to consent to any medical or surgical tests (including anesthetic), examinations, diagnoses,treatments, or hospital care which is deemed advisable by, and is rendered under the general supervisionof any licensed physician or surgeon, whether such treatment or diagnosis is rendered at the clinic of said
physician or surgeon or at a hospital.
Should I lose consciousness, I agree that Laurasian Institution or its agents can take any action whatsoever
in regard to my health and safety without incurring any liability or expense. This may include, but is not
limited to, my placement in a hospital, use of doctor’s services, and transportation to my home country at
my expense (unless such emergency transportation/evacuation is covered in an optimal travel insurancepolicy).

I, the participant, have read the foregoing and consent and agree to its contents.

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