Microsoft OneDrive
Powering the collaborative files experience across Microsoft 365

Powering the collaborative files
experience across Microsoft 365

What people are saying“We wanted a single, easy-to-use file sharing solution that integrated with theeveryday tools people already have on their desktops. OneDrive was the answer.”— Paul Saunders, Program Manager | aka.ms/onedrive/nestle“We can use OneDrive for much more than personal file storage—it’s acollaboration platform that we use to also work together on all files andfolders. That’s the biggest benefit.”— Sam Qureshi, Director of User Experience Platforms | aka.ms/onedrive/ecolab“By moving business units off of shared network drives, we enabled our employees
to collaborate directly through file sharing rather than through email. I know of noother competing solution that offers this level of integration.”— Benita Bankson, Senior Director of Employee Enablement | aka.ms/onedrive/gap

ONEDRIVE IS
A LEADER IN

Gartner Magic Quadrant forContent Collaboration Platforms

Forrester Wave forEnterprise File Sync and ShareBenefits of OneDrive
Individual workTeam collaboration

Access, capture, and backup all files and images from any device•

Sync all your files (OneDrive, Microsoft Teams, Microsoft SharePoint) across PC and Mac•

Save disk space with Files On-Demand for Windows 10/11 and Mac•

Work while on the go with mobile apps on iOS and Android•

Back up important files with Known Folder Move for Windows 10/11

Organize and find files that matter most across the org•

Add shared folders directly to your “My files” page in OneDrive•Get back to recent, pinned, and shared files•

View files that are important for your team with Popular around you•See file insights and summaries with intelligent file cards

Share and work together with anyone in real time•

Share safely inside and outside your organization•

Coauthor in real time with Office integration across web, mobile, and desktop•

Apply access controls and expiration dates to secure shared content•

Stay up-to-date with @mentions, comments, and notifications

Keep files compliant, secured, and protected•

Give the right access to the right people as you work with secure, consistent sharing•

Adhere to a variety of regulatory standards, like ISO 27001, FedRAMP, and GDPR•

Surface usage patterns with audit logs and sharing reports to accommodate work styles•Manage all your OneDrive security, compliance, and governance in the Microsoft 365 admin center

OneDrive connects you toall your Microsoft 365 files
Your individual work files
Files stored in My Files are
private by default
Files shared with you
Find files and folders that others
have shared directly with you

Hollie Rees
My filesRecentShared
Recycle bin
Quick accessYour team’s files
Files stored in Microsoft Teams
and Microsoft SharePoint teamsites are shared automaticallywith your team—manual sharing
not required

Contoso Landings
Event CampaignsSales & Marketing
Operations
Budget Planning
More places…

Files shared with your org
Files stored in SharePoint
communications sites, like yourcompany Intranet, can be shared
broadly across the organization
PRO TIP | Sync files between your computer and OneDrive to access the latest version from anywhere—locally or online.

Get set up

OneDrive integrates with File Explorer on Windows andFinder on Mac so you can view, open, share, and workwith all your files directly from your desktop. OneDrive
Files On-Demand lets you:
• Save disk storage space. Files are downloaded
automatically when you open them.
• View thumbnails of 320+ file types without
requiring specialized applications.
• Make files available offline. Work easily when
you are disconnected from the Internet.
• View a file’s version history and roll back to aprevious version.
Files On-Demand
Online-only

For Windows 10/11 devices, OneDrive isalready installed on your computer. Visit
ondrive.com/download on all yourother devices to get set up!

ADMIN PRO TIP

Online-only files
don’t take up spaceon your computer

Locally available“Always keepon this device”

When you open anonline-only file, it
downloads to yourdevice and becomesa locally available file

Files that you markas "Always keep on
this device" can beaccessed even when
you are offline

Are you concerned about bandwidth utilization from sync? No worries! Differential sync in OneDrive
lowers bandwidth utilization by syncing only the parts of files that have been changed, rather than
re-uploading an entire file.

Get secure
Protect and backup your Desktop,Documents and Pictures folders with
Known Folder Move.
• Access and save files to yourfamiliar folders from any device• Collaborate and share directlyfrom your PC• Files are protected by enterprisegrade security• Recover from malicious attacks andaccidental deletes with Files Restore

OneDrive - ContosoOneDrive - Con

Your organization can enable
Known Folder Move by turning it
on automatically for everyone orgiving each user the choice. Learn
more at aka.ms/onedrive/kfm.

ADMIN PRO TIP

The OneDrive sync health dashboard in the Microsoft 365 Apps admin center provides actionable insights
about the OneDrive sync app. Admins can check the sync status of individual devices, monitor Known
Folder Move roll out, and track errors with insights that range from summaries to drill-downs.

Get productive
OneDrive makes it easy to share files
and work with anyone, anywhere,
across devices.
• Share files securely with people
inside and outside yourorganization• Know what’s changed and what’s
needed with intelligent file updates,
comments, @mentions, andnotifications• Roll back changes using version
history• Collaborate with people in real timeusing Word, Excel and PowerPointon your desktop, on the web, oron your mobile device

ADMIN PRO TIP

OneDrive gives you the power to control what can be shared externally, who can share externally, towhom content can be shared, and how can users share.

Create, capture, and collaborate on the goiOS
Share files securely
through email, SMS,
and other apps

Send

Collaborate in realtime with the Officemobile app

Sign and mark up
PDFs with text, ink,notes, and more

ANDROID
Scan documents,
whiteboards, photos,
and business cards

Take files offline so
you can work while
disconnected

File actions
Share
Download

RenameMake available offline
MoreDetails

Automatically backup photos from yourdevice

OneDrive superpowers
Link settings
Who would you like this link to work for?
Anyone with link
People in Contoso with link
People with existing accessPopular around you
See files that are important
to your team right now

Specific people

SharedOther settings

Popular around you
Erin Hunter modified
Fri at 9:18 AM

Allow editing
Royce Haro modified
Wed at 4:54 PM

Set expiration dateSet password

Sharing dialog
Gain lots of control
when you share a file
File card
Hover over a file for insights,activities, and conversations

Quarterly Executive R…

Bulk Request Form_D…

Block download

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Idris Ibrahim viewed thisOct 19AutomatePower Automate button
Streamline processes withbuilt-in or custom
workflows
Add to OneDrive
Easily add a shortcut toshared files and folders toyour My files page
File previews
See previews for 320+
file types—no additionalapps required!
Brand Guidelines

Contoso HR Handbook

November 29

3 hours ago

Learn more
OneDrive product pageaka.ms/onedriveOneDrive support pageaka.ms/onedrive/support

Tech Community Blog
aka.ms/onedrive/blog

© 2021 Microsoft Corporation. All rights reserved. This document is for informational purposes only.
Microsoft makes no warranties, express or implied, with respect to the information presented here.