ICSXXXVI Biennial World Congressof theInternational College of Surgeons
3 - 6 December 2008 Vienna, Austria
Sponsorship & Exhibition
Sales Manualw w w.ic s 2 0 0 8 .org

Dates and Venue
Dates : 3 - 6 December 2008
Venue : Hilton Vienna

Congress Administration DeskMCI Suisse SA

Am Stadtpark

Rue de Lyon 75

1030 Vienna

1211 Geneva 13

Austria

Switzerland

Phone: +43 1 71 70 00

Phone +41 22 33 99 576

Email: info.vienna@hilton.com

Fax+41 22 33 99 601

E-mail : ics@mci-group.com

Meeting and Exhibition Venue

Exhibition and Sponsorship

The Hilton Vienna is Austria’s largest Congress hotel,

MCI Suisse SA

located close to the city center and next to the popular

M. Fredrik Ehrenborg and M. Christophe de Rhampark “Stadtpark”. Hilton Vienna is directly connected to theRue de Lyon 75

Vienna International Airport with the City Airport Train,

1211 Geneva 13

which takes 16 minutes to bring you from the airport to

Switzerland

the hotel.

Phone +41 22 33 99 639 or 627
Fax

When each day’s formal program concludes, the hotel’slocation allows you to enjoy the Viennese experience. Manysites that draw people from across the globe to Vienna arewithin a short walking distance.

00 I n t e r n a t i o n a l C o l l e g e o f S u r g e o n s 2 0 0 8+41 22 33 99 601

E-mail : fredrik.ehrenborg@mci-group.com
christophe.de.rham@mci-group.com

Index02

Welcome Address / Themes of the Congress / Organising Committeesp.

Preliminary Programmep.

Sponsorship Package / Exhibitionp.

Exhibition Continuedp.

Congress Venue Overviewp.

Sponsorship and Advertisingp.

Hospitality Eventsp.

Exhibition Application Formp.

Sponsorship Booking Application Form

p.

03
04
05
06
07
07
08
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Welcome Address
Dear Colleagues and Friends,
Vienna, Austria welcomes you to the XXXVI Biennial World Congress of The

ICS Congress has become the meeting place to exchange experiences,

International College of Surgeons from 3 – 6 December 2008.

upgrade skills and knowledge and propose strategies to provide the surgery
guidance.

The International College of Surgeons 2008 is organized by the International

Come and join us in Vienna from 4-6 December 2008; let’s build the futureCollege of Surgeons, ICS, in collaboration with the Austrian Section of thetogether!

ICS and the Austrian Society of Surgery.
The scientific committee has produced an exciting and comprehensive
meeting with a special focus on Cardiothoracic Surgery, Gastrointestinal

Dr. Fidel Ruiz-Healy
World PresidentInternational College of Surgeons

Surgery and Trauma & Emergency Surgery. The meeting is aimed atbringing together international experts in alternatives, controversies andemerging technologies in surgery.

Themes of the Congress
Cardiothoracic Surgery
Emerging Technologies in Surgery

Gastrointestinal Surgery
Trauma & Emergency Surgery

Organising Committees
Congress Organizing Committee(Members of the International Executive Committee)

Scientific Program Committee(Members of the International Executive Council)

PRESIDENT		
VICE-PRESIDENTS					
GENERAL SECRETARYTREASURER		MEMBERS		
			
			
			
CONGRESS DIRECTORCHAIRMAN
Dr. Fidel Ruiz-Healy			

MexicoMEMBERS
Prof. Christopher Chen 		
Prof. Nadey Hakim 			Prof. Narendra Pandya 		Dr. Said Daee 			Dr. Carmencita Gotauco 		Prof. Adel Ramzy		Prof. Ken Takasaki 			
Prof. Rocco Maruotti 		Prof. Manuel Huamán 		
Dr. Enrico Nicolo 			Dr. Nopadol Wora-Urai 		Dr. H. S. Bhanushali 		Dr. Phyllis Bleck 			Prof. Dirk Loose 			Dr. Vithya Vathanophas 		Prof. José Miguel Alvear 		Prof. Felipe de la Cruz Vigo		
Dr. Adib Sabbagh			
Staff Secretary			
Staff Treasurer			

Singapore
United Kingdom
ndia
USAPhilippines
Egypt
Japan
Italy
Perú
USA
ThailandIndia
USA
Germany
Thailand
Ecuador
Spain
USA
Patricia V. Binfa
Jennifer Tran

Dr. Fidel Ruiz Healy, Mexico
Prof. Christopher Chen, Singapore
Prof. Nadey Hakim, United Kingdom
Dr. Said Daee, USA
Dr. Carmencita Gotauco, Philippines
Prof. Manuel Huaman, Peru
Prof. Rocco Maruotti, Italy
Dr. Enrico Nicolo, USA
Prof. Ken Takasaki, Japan
Mr. Max Downham, USA

Local Advisory Congress Program and Arrangements Committee
CHAIRMAN		Prof. Dr. Hanno Millesi 		Austria

MEMBERS		Prof. Dr. R. Jakesz			
Prof. Dr. Rainer Kotz 		
Prof. Prof. Dr. Johann Pfeifer 		
Prof. Dr. Franz Martin Riegler 		
Prof. Dr. Rudolph Roka 		
Prof. Dr. Béla Teleky			Prof. Dr. Vilmos Vécsei 		Dr. Thomas Hausner 		
Dr. Robert Schmidhammer 		

Austria
Austria
Austria
Austria
Austria
Austria
Austria
Austria
Austria

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Preliminary Programme Overview

Wednesday, 3 December 2008

08:00
08:30
09:00
09:30
10:00
10:30
11:00
11:30
12:00
12:30
13:00
13:30
14:00
14:30
15:00
15:30
16:00
16:30
17:00
17:30
18:00
18:30
19:00
19:30
20:00
20:30
21:00
21:30

Thursday, 4 December 2008
Plenary Session

Friday, 5 December 2008

Saturday, 6 December 2008

Plenary Session

Coffee Break @ Exhibition

Plenary Session

Coffee Break @ Exhibition

Coffee Break @ Exhibition

Oral Communications

Oral Communications

Oral Communications

Posters & Lunch

Posters & Lunch

Posters & Lunch

Oral Communications

Oral Communications

Oral Communications

Registration Opens

Coffee Break @ Exhibition
Satellite Symposium (Industry)

Welcome Reception

Plenary Session

Coffee Break @ Exhibition

Coffee Break @ Exhibition

Plenary Session

Plenary Session

Satellite Symposium (Industry)
Gala Dinner

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Sponsorship Package
Principle Sponsor € 40’000*

Major Sponsor € 25’000*•

18 sq. meter exhibition space•

9 sq. meter exhibition space•

1 Prime Satellite Symposium slot on Thursday, 4 December•

1 Satellite Symposium slot on Friday, 5 December 19.30 – 21.00

18.00 – 19.30•

3 free congress registrations•

5 free congress registrations•

Inside page of the 2nd Announcement and Call for Abstract brochure•

4th cover page of the 2nd Announcement and Call for•

Recognition as Major Sponsor on the Website, on all Printed Matters•

Abstract brochuresuch as the 2nd Announcement and Call for Abstract brochure, the Fi-

Recognition as Principle Sponsor on the Website, on all Printed

nal Programme distributed to all participants during the conference andMatters such as the 2nd Announcement and Call for Abstract bro-on a Sponsors’ Board in the Exhibition during the congress.

chure, the Final Programme distributed to all participants during the•conference and on a Sponsors’ Board in the Exhibition during thecongress.
•

1 inside page in the Final Programme distributed to all participants during the conference.

•

5 free tickets for the Gala Dinner

10 free tickets for the Gala DinnerSatellite Symposium € 20’000*
Satellite Symposium is organised by the Sponsor. scientific program is subject to approval by the Scientific Program Committee by September 15th.
The above price includes the following:•

Room rental•

Access for set-up 30 minutes prior to start•

Existing audiovisual and lightinf facilities•

Existing furniture set-up in theatre style•

The right to display a poster next to the entrance doors•

Details of the Symposium in the ICS 2008 Final Program•

Use of the ICS 2008 logo on the invitations*VAT of 20% not included in published rates.

Exhibition
The Exhibition is an integral part of the International College of SurgeonsStand Space Rental

taking place 3-6 December 2008.

Space Only
The price for stand space only is € 750* per sq. meter.

•

As an exhibiting company, you will enjoy prime exposure and direct
marketing opportunities with the key players and decision makers in
the field.

•

The floorplan is designed to maximise the exhibitor’s exposure to thedelegates.

•

All coffee breaks will be held in the exhibition area.

•

Particular attention will be given to signage and decoration enablingan easy and convenient visit of the exhibition.

This includes:• Exhibition Space• 3 Exhibitor badges per 9 sqm, 1 additional badge for each 9 sqm

booked• Coffee breaks / Lunch• Official Opening Ceremony• Company / product profile

Shell Scheme
The price forshell scheme stand is € 900* per square meter.
This includes:•

Exhibition Space•

Shell Scheme frame•

Lighting•

Electrical socket + Electricity•

Table, 3 chairs for 9 sqm•

3 exhibitor badges per 9 sqm, 1 additional badge for each 9 sqm
booked•Coffee Breaks / Lunch•

Official Opening Ceremony•

Company /product profile•

Cleaning*VAT of 20% not included in published rates.

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Exhibition Continued
Exhibition Schedule

Company / Product Profile

Set upA complete listing of all exhibitors, including a 600 characters andWednesday

3 December 2008

07:00 – 17:00

symbols entry will be included in the Final Program and is distributed to
all attendees. An online submission system will be available to enter yourcompany / product profile

Exhibition opening hours
Thursday4 December 2008

09:30 – 17:30

Friday5 December 2008

09:30 – 17:30

Give-aways and Distribution of Printed Materials

Saturday6 December 2008

09:30 – 17:30

Give-aways and printed material may only be distributed in the space
rented by the exhibitor in the exhibition hall and in hospitality suites.
No such material may be distributed in any hotel used by the meeting.

Dismantling
Saturday6 December 2008

17:30 – 22:00

Product identification is permitted on give-aways. Contests, lotteries andraffles are subject to approval by the Organizers.

Assignment of SpaceSpace will be assigned as requested wherever possible. MCI Suisse SA, on
behalf of ICS, will make every possible effort to assign preferred location
booths. Exhibitors wishing to avoid assignment of space adjacent to that ofa particular competitor should indicate so on their application form.
Careful consideration will be given to all requests. However, MCI Suisse SA
can not guarantee acceptance of these requests. MCI Suisse SA, on behalfof ICS, reserves the right to relocate or reassign booths at any time for theoverall benefit of the meeting. If a preferred space is not available, it is thepractice of MCI Suisse SA to contact each company to discuss alternative
space availabilities.
Exhibitor Registration
All exhibitors are required to be registered and will receive a badge

Product Disclaimer
The acceptance of a product or service for exhibition does not in any
manner constitute an endorsement by the Organizers.
Security and Insurance
The Organizers will not be held responsible for any loss or damage toexhibitors’ goods and exhibitors are reminded that they should take out
their own insurance to cover for this.
Health and Safety at Work Regulations
It is the responsibility of the exhibitor to ensure that his contractor,
employees, displays and exhibits comply with the latest legislation
regarding Health and Safety at Work regulations.

displaying the exhibiting company name. Three exhibitor badges will
be given for the first 9 square meters booked and one badge for each
additional 9 sq. meters booked. Any additional exhibitors will be charged
an exhibitor registration fee of € 250.-. An exhibitor registration form will be
included in the exhibitors’ manual.
Exhibition Layout
Exhibitors occupying space-only stands are required to submit a detailed
plan of their stand to the Organizers for approval by September 2008.
Amendments to Exhibition Layout
While every effort is made to preserve the published layout of the exhibition,
the Organizers shall be entitled to vary the layout if this is in the generalinterest of the exhibition.
Manning of Stands
Exhibitors will be required to ensure that their stands are manned during the
opening hours of the exhibition and must not dismantle their stands before
the published closing time.
Noise
Exhibitors may not use audible electronic, mechanical apparatus, or open
audio systems which may be heard outside the exhibitor’s assigned space.
The Organizers reserve the right to require any exhibitor to discontinue any
activity that may cause annoyance or interference with others.

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Congress Venue Overview
Ground Floor

coffee breaks

11

10

Main
Entrance

plenary room

9

8
7
6
5

4
3
2
1

First Floor@
poster area
buffet lunch@ internet café
lecture room

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Sponsorship and Advertising
Promotional Material

Other Sponsorship Opportunities

Congress bags:

Cyber Café : € 10’000*€ 12’500* produced by the congress organization

•

•

•

•

technical assistance in the set up of the Cyber Café

Opportunity to promote your company and product in a very prominentand visual way•

Sponsor’s logo on the screen saver

Sponsor’s logo and conference logo on av “travel tag” fixed to the•Sponsor’s logo on the screen backgroundhandle of the congress bag•

Opportunity to brand the Cyber Café with your signage and withbranded mouse pads

Acknowledgement in the Final Program and on the website

Notepads and Pens : € 3’000*•

The Cyber Café is one of the most visited points by all conference
participants. The conference will provide 6 working stations and€ 7’500* (royalty fee) produced and delivered by the sponsor company•

Acknowledgement in the Final Program and on the Website•

Possibility to add a pop-up banner (2.5m x 1m)

Notepads and pens will be included in the Congress bags provided toeach registered participant at the conference

Social Event Sponsorship Opportunities•

Sponsor’s logo and conference logo on the notepads and pens

Coffee Breaks : € 5’000* per coffee break•

Acknowledgement in the Final Program and on the website•

Coffee, tea and biscuits will be served daily (morning and afternoon),
between the sessions, to all delegates and accompanying persons.

Lanyards for badges : € 3’000*•

All delegates will be provided with a lanyard printed with your company•

Sponsor’s logo on all coffee bars•

Acknowledgement in the Final Program and on the website

logo. Participants must wear their name badge and lanyards throughout
the conference.

Lunch Breaks : € 12’500* per lunch break•Sponsor’s logo and conference logo on the lanyards•

Lunches will be served on Friday 5 and Saturday 6 December 2008•

Acknowledgement in the Final Program and on the Website•

Sponsor’s logo on all lunch buffets•

Acknowledgement in the Final Program and on the website

ICS 2008 Website : € 8’500*
The ICS 2008 Annual Congress website will contain detailed information

Hospitality Suites : € 1’000*

on the meeting and its program, along with the registration and hotel forms.

Hospitality suites will be available in the venue on demand

General information about Vienna will be displayed.
The website will be regulary updated to reflect the current status of theAdvertisement

meeting.

Pocket Program : € 7’500*

Acknowledgements:•

Sponsorship includes acknowledgement in the final program andadvertisement in the back cover of the pocket program.

•In the final program•

Recognition in the web site in a dedicated and attractive location with•

Advertisement in the Final Congress Program

hyperlink to the sponsor company’s home page.

•

The Final Congress Program includes all the information concerningscheduled sessions, the social program and general information about

Insert in the congress bags: € 1’500*

the conference. It is distributed to all congress participants.

Inserts will be included in each congress bag, distributed to all participants••

Each insert should require on manipulation only for inclusion in theAdvertisement pages in the Final Program

congress bags

• Inside page : € 5’000*

The maximum size of each insert is limited to A4 page format (21cm x• Inside Front or Back Cover : € 8’000*

29.7cm)

NB: All visuals must be submit to MCI Suisse SA for approval. No
product names are allowed.

Final Program Bookmark : € 5’000*
Exclusive advertising opportunity distributed to all congress participants.

*VAT of 20% not included in published rates.

Hospitality Events
Our Congress Organiser, MCI Suisse SA, will be pleased to assist

For a personalised proposal, please contact :companies with arrangements for hospitality events and other local services.

Congress Secretary: MCI Suisse SA

Among the services offered are:Phone: +41 22 33 99 576•

Exclusive dinners

Fax:

•

Transportation, limousines, minibusese-mail: ics@mci-group.com+41 22 33 99 601•

Welcome desk•

Hostesses

Please note that it is not permitted to organise events that run concurrently•

Partieswith the ICS 2008 official scientific or social programme.

•

Excursions
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Exhibition Booking Application Form
Please note that all acknowledgements of your company and listing ofPlease complete and return at your earliest convenience to:company name and address will be generated from the

MCI Suisse SA - 75, rue de Lyon

following information.

CH-1211 GENEVA 13 - Switzerland
Fax:+ 41 22 33 99 601

E-mail: fredrik.ehrenborg@mci-group.com
orchristophe.de.rham@mci-group.com

Company:						Address: 					Postal Code:

City:		Telephone:					Fax:		

E-Mail:Person in Charge:

					

We wish to reserve exhibiting space. Our preferred positions are:
STAND NO(S): 1st choice

2nd choice

3rd choice

SQUARE METER SPACE ONLY (€ 750* / Sq. Meter)
SQUARE METER SHELL SCHEME (€ 900* / Sq. Meter)*VAT 20% is not included

We require:sq. meter (minimum size 9 sq. meter)

Special note: Please specify if your stand must not be located to a particular competitor.

Payment Schedule

Cancellation Policy•

All payments must be made in CHF

Cancellation and changes to your original booking must be made in•

A deposit for 50% of the total cost will be invoiced on receipt ofwriting to MCI.

the completed order form and due for payment upon receipt of theinvoice to guarantee the reservation.

For cancellation made until:•

The final balance is due by 1 June 2008

31 January 2008:•

For bookings made after 1 June 2008, the full amount is due at

30% of the total cost of each item will be retained

the time of reservation•

VAT of 20% not included in published rates.

31 May 2008:
75% of the total cost of each item will be retained.

By Bank Transfer
Bank: UBS SA - 1211 Geneva 2, Switzerland

From 31 August 2008:

Company: MCI Suisse SA for ICS 2008

100% of the total cost of each item will be retained.

Account N°: 369.393.71L / Clearing: 240
SWIFT: UBSWCHZH12
IBAN: CH94 0024 0240 3693 9371L

NB: The company is responsible for communicating these informations
to its staff and its appointed agencies.

By Cheque
Cheque must be made in CHF, payable toICS 2008 c/o MCI Suisse SA, Geneva.

Place and Date:					08 I n t e r n a t i o n a l C o l l e g e o f S u r g e o n s 2 0 0 8*VAT of 20% not included in published rates.

Signature and stamp:

Sponsorship Booking Application Form
Please note that all acknowledgements of your company and listing ofPlease complete and return at your earliest convenience to:company name and address will be generated from the

MCI Suisse SA - 75, rue de Lyon,

following information.

CH-1211 GENEVA 13 - Switzerland
Fax:+ 41 22 33 99 601

E-mail: fredrik.ehrenborg@mci-group.com
orchristophe.de.rham@mci-group.com

Company:						Address: 					Postal Code:City:
Telephone:					Fax:		

E-Mail:						Person in Charge:

Sponsoring Levels - see p07 for details
PRINCIPLE SPONSOR : € 40’000*
MAJOR SPONSOR : € 25’000*

Sponsorship Items
Advertisement:
Pocket Program Exclusive Sponsorship - € 7’500*
Final Program:
Inside Front or Back Cover - € 8’000*

Promotional Material
Congress bags produced by congress organisation - € 12’500*
Congress bags (produced by Sponsor Company - € 7’500*
Notepads and pens - € 3’000*
Lanyards for badge - € 3’000*
Cyber Café - € 10’000*
Bag insert - € 1’500**VAT 20% is not included

Payment Schedule

Inside Page - € 5’000*
Final program Bookmark - € 5’000*
Social Event Sponsorship Opportunities
Coffee Breaks - € 5’000* per coffee break
Lunch Breaks - € 12’500* per lunch break
Sessions
Satellite Symposium - € 20’000*

Cancellation Policy•

All payments must be made in CHF

Cancellation and changes to your original booking must be made in•

A deposit for 50% of the total cost will be invoiced on receipt ofwriting to MCI.

the completed order form and due for payment upon receipt of
the invoice to guarantee the reservation.

For cancellation made until:•

The final balance is due by 1 June 2008

31 Januray 2008:•

For bookings made after 1 June 2008, the full amount is due at

30% of the total cost of each item will be retained

the time of reservation•

VAT of 20% not included in published rates.

31 May 2008:
75% of the total cost of each item will be retained.

By Bank Transfer
Bank: UBS SA - 1211 Geneva 2, Switzerland

From 31 August 2008:

Company: MCI Suisse SA for ICS 2008

100% of the total cost of each item will be retained.

Account N°: 369.393.71L / Clearing: 240
SWIFT: UBSWCHZH12
IBAN: CH94 0024 0240 3693 9371L

NB: The company is responsible for communicating these informations

By Chequeto its staff and its appointed agencies.

Cheque must be made in CHF, payable toICS 2008 c/o MCI Suisse SA, Geneva.

Place and Date:					Signature and stamp:
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Important dates to bookmark
15 February 2008

Opening of abstract submission

25 June 2008

Closing of abstract submission

20 July 2008

Early registration deadline

10 August 2008

Notification acceptance / rejection of abstracts

3 - 6 December 2008
ICS 2008

For more information, please contact theCongress Secretariat

ICS 2008 c/o MCI Suisse SA
75, rue de Lyon
1211 Geneva 13
Switzerland
Tel : +41 22 33 99 576
Fax: +41 22 33 99 601
E-mail: ics@mci-group.com