The latest version of this manual is available from:https://icpe-ipa.org/download

ICPE2021 Video Recording Manual (Zoom)
ICPE2021 Administrative Working GroupVer. 2
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Contents• Introduction ・・・・・・・・・・・・P3• Equipment/Tools ・・・・・・・・・・P4• How to install Zoom App・・・・・・・P5-6• Video Recording Instructions・・・・・ P7-9
• Video Recording Settings・・・・・・ P10-11• Recording Procedures ・・・・・・・ P12-14• Contact us・・・・・・・・・・・・・P15
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Introduction
 This manual shows how to make a video recording, using Zoom.
Please contact the IPA Secretariat (Refer to “P15”) if you have any inquiries.
Unauthorized use or citation of all or part of this manual is prohibited.

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Equipment/Tools
 PC（Windows or Mac）
 Webcam Speaker, Headphone or Earphone
 Microphone
 Zoom App
・Please install the Zoom app in advance. (Refer to P5-P6)
・Please keep your PC updated to the latest version. (ver. 5.6 or later).

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How to install Zoom App※The following instructions are for Windows10.
The installation process is similar for Mac OS.
 Please access the Zoom official website (https://zoom.us/meetings) and on the
homepage, click “Meeting Client” in the “Download” menu.

5How to install Zoom App
 Click “Download” in “Zoom Client for Meetings” menu.

**For 64-bit, please click here.

Download completed.
(The above shows the Japanese version.)6Video Recording Instructions
1. File Extension‘： MP4

2. Data Size’’’’： Unlimited

3. Sound Volume’：The volume should be set at around 80% to ensure the quality ofsound.

4. Background‘’：Please use the background assigned by the IPA Secretariat.
(Refer to P10)

5. Number of Shoots：Single continuous video is favorable (maximum 2-3 videos).
*The duration of each video should be 5 minutes minimum.
6. Upload your file

：Please upload the file from the following URL.
https://www.dropbox.com/request/IQjLvw9mQJRWDAcmJUgz

7. Submission Deadline： 4th June 2021 (Fri)
8. Layout‘’’’：Please refer P8-9.

7Video Recording Instructions
LayoutFull Screen Size

Presenter*Approx. 20-30%of screen widthPowerPoint Slide
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Video Recording Instructions①9. Layout① Screen Center

7:3
～8:2
②

② Showing head and upper body9Video Recording Settings
1. Open the Zoom app to set up the virtual background.
 Procedures：① Open “Settings”.
② Click “Background & Filters”③ Add the image file (ICPE2021 background)provided by the IPA Secretariat.
②Background & Filters③The image file can be downloaded from thefollowing URL.
URL：https://icpe-ipa.org/download④ “Mirror my video” unchecked □.
URL - Zoom Virtual Backgrounds④

https://zoom.us/virtual-backgrounds
10Video Recording Settings
2. How to record video③ Store my recordings at:

 Procedures：① Open “Settings”.
② Click “Recording”.
③ Select where to save the file.

② Recording④

Desktop is recommended.

④ Check the items as shown.
④ ☑ Record video while screen sharing☑ Place video next to the shared screen in the recording

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Recording Procedures
1. Start the Zoom meeting and share your PowerPoint presentation.
① New Meeting①②② Mute Stop Video④④ Share File Procedures：① Click “New Meeting”.
② Turn on the microphone and video.
③ Open your PowerPoint file
④ Click “Share File”.

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Recording Procedures
2. Share your PowerPoint Presentation and Record.
⑥The views are split horizontally on the screen.
Presentation Location⑦ Presenter’swindow⑧⑧ More Actions

 Procedures：⑤ Click your PowerPoint file and share it on the screen.
⑥ Click “From Beginning” of your PowerPoint file.
⑦ Adjust the window size (Approx. 20-30% of screen width) and layout on your screen.（Refer to P8-9.）⑧ Click “More Actions” to start recording.
13Recording Procedures⑨ Confirm that the recording indicatoris active.

on host screen⑩ After the ZOOM meeting has ended,
the recording will be converted.
⑪ Open the recording folder andconfirm that the recorded file(MP4) can be played.

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Contact us
 Contact us
The ICPE Administrative Working Group /The IPA Secretariat

We eagerly lookforward to yourparticipation!

TEL: 03-5461-1191
Email: tokyo@press-in.org

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