Terms and Conditions
1. PROGRAM DATES
Study TourTwo summer study tours are scheduled for 2025:• June 5–June 19, 2025
• June 26–July 10, 2025
Applications
The application deadline is December 1, 2024.
Students must complete the online application (including all agreements) and submit a down payment of$395 by the deadline. Lead teachers and chaperones are only required to submit the online application(including all agreements); there is no deposit for teachers.
2. PROGRAM ENROLLMENT
Students
The 2024/25 New Perspectives: Japan (NP:J) program fee for school group students is $4,675.The program fee for unaffiliated, individual students is $5,495. A down payment of $395 per participant is requiredwith each student application, with the balance of the program fee payable in equal installments.
Payment Deadlines (School Group Students)
Deposit ($395): December 1, 2024
Installment 1 ($2,140): January 31, 2025
Installment 2 ($2,140): March 31, 2025
Payment Deadlines (Unaffiliated Students)
Deposit ($395): December 1, 2024
Installment 1 ($1,700): January 31, 2025
Installment 2 ($1,700): February 28, 2025
Installment 3 ($1,700): March 31, 2025
Payments must be made to Laurasian Institution on or before the relevant deadlines. The student’s
full name and group name should be noted with each payment.
Payment Method
Checks must be made payable to Laurasian Institution. Checks should be provided to the lead teacher
well before the deadline dates. The lead teacher will mail all checks as a group to Laurasian Institution:
107 Spring Street, Seattle, WA 98104.
Credit cards, digital wallets (Apple Pay, Google Wallet, etc.), and ACH bank transfers are also accepted
online via Stripe. These are subject to an additional charge of approximately 2.9% + $0.30 per transaction.
This fee is nonrefundable and will automatically be applied to the program cost.
1 of 6Final travel documents will be distributed only when participants have submitted all required documents
and paid in full. As passport copies are required by the airlines for group travel itineraries, participants
must apply for passports as soon as possible.
Teachers
With eight student participants, the program fee for the lead teacher is waived. When 16 or more students
participate, the program fee for a second Laurasian Institution-approved chaperone is also waived. If thenumber of students drops below this ratio, the lead teacher’s participant fee will be $500 for each student
below eight. The lead teacher should inform students of this policy, particularly if the teacher expects
students to cover these additional teacher/chaperone fees.
Note: In some cases, large groups with two or more teacher/chaperones will be split into two or moregroups and sent to separate cities for the host school/homestay portion of the study tour. In such cases,
the chaperone(s) will be responsible for leading a group if placed in a different city than the lead teacher.
The lead teacher is responsible for ensuring all group members complete the online application, agreements (Letter of Understanding, or LOU), and payments. Payment must be received by Laurasian Institution on or before the deadlines listed above. Prorated lead teacher and/or chaperone fees must bereceived with the second installment.
3. WAIT LIST / LATE APPLICANTS
Confirmation of participation in the NP:J program and scholarship results (if applied) will be provided to thelead teachers by January 15. Late applications are handled on an individual basis and are accommodated
based on availability. Late applicants must submit all required documents and payments due to datetogether.
4. ADDITIONAL FEES, CANCELLATION, AND REFUND POLICIES
Since the operation of an international study tour requires extensive long-term planning, costs are incurred well before actual departure. Therefore, Laurasian Institution observes the following cancellation
policies and additional fees:• Any participant who wishes to withdraw must notify Laurasian Institution in writing (email is sufficient). A cancellation fee will be assessed based on the withdrawal date as listed in the accompanying chart. The remaining balance, minus any additional fees (Stripe fees, late passport fees,etc.) will be refunded to the participant.
• Participants who fail to pay the program fee by the relevant deadlines may be withdrawn fromthe program at the discretion of Laurasian Institution. Cancellation fees will apply based on thewithdrawal date.
• In the unlikely event that Laurasian Institution cancels the NP:J program, all payments will befully refunded.
• If a participant’s check is returned to Laurasian Institution due to insufficient funds, a nonrefundable $50 fee will be added to the participant’s balance.
• Passport copies must be submitted to travel agents well before departure. Participants who failto send their valid passport copy to NP:J by the March 15, 2025 deadline must pay a nonrefundable late passport fee of $50. Passports must be valid for at least six months after the conclusionof the NP:J tour.
• Teachers/chaperones of groups that fall below the ratio of eight students per teacher/chaperonewill be assessed a fee of $500/student below that ratio (i.e. 5 students = $1,500 participation
fees for the teacher/chaperone).
• Japanese volunteers or guides are available to accompany groups on study tour days for an
additional fee of $250-500 per day.

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•Participants are expected to remain with their groups for the entirety of the program. However,participants who wish to travel elsewhere after their scheduled NP:J tour, or who choose to stayin Japan longer than the scheduled tour, may apply to do so with Laurasian Institution. Uponapproval, a nonrefundable $200 fee must be submitted by January 31, 2025 to accommodate
such travel deviations. Participants are responsible for their own travel arrangements and all
costs and/or fees involved.

Cancellation Fee
Date of application – January 31, 2025: $0February 1 – March 31, 2025: $500
April 1 – April 30, 2025: $2,000
May 1 – May 31, 2025: $2,500
June 1, 2025 – Day of Departure: $3,000
5. PROGRAM FEE INCLUDES• Orientation materials and proprietary curricula for use before departure.
• Travel medical insurance including but not limited to coverage for medical expenses overseas
and emergency medical evacuation from abroad. Full policy details will be available on the online
application portal. Travel insurance has many restrictions including provisions that do not covercertain preexisting conditions. Participants are responsible to maintain U.S based health insurance as well as any additional insurances beyond these coverages, including but not limited toliability, travel, and life insurance.
• Round-trip international air transportation to and from Japan. Flights will be booked by NP:J staff.
Some groups may be asked to travel up to three hours to a larger regional or gateway airport if
necessary to keep airfare cost and program fee low for all participants.
• Airport transfer in Japan from arrival airport to accommodations and from final accommodations
to departure airport.
• Accommodations in Tokyo and Kyoto.
• Breakfast and a total stipend of 9,000 yen (1,500 yen per day) for dinner meal money are provided by NP:J during the Study Days in Tokyo and Kyoto. Breakfasts and dinners are provided
by the host family during the homestay portion of the tour, with the exception of any meals eaten
outside the host family home. Lunches are the responsibility of the participant.
• Transportation between Tokyo, the host school/homestay location, and Kyoto as per tour itinerary.
• Sightseeing in the Tokyo and Kyoto regions, including local transportation and entrance fees toattractions per the NP:J itinerary. Lead teachers will be informed of any attractions which require
additional fees paid to NP:J (such as Tokyo SkyTree).
• Cultural exploration activities while in Japan related to selected study themes.
• A homestay experience with a Japanese family. Note: The nature of Japanese families, as in
the U.S., is increasingly diverse and does not necessary reflect the stereotypical two parent, twochild, and one grandparent composition. Participants may be placed in homes with host brothersor sisters, with their host school’s teachers or administrators, or with community members. In
some situations, the host school may arrange double placements (two American students in onehome).
• Visits to a Japanese school (some schools may be on a special summer schedule during thetour). Please note: NP:J groups are hosted at schools and communities across Japan, as far
north as Hokkaido and as far south as Okinawa.
• Follow-on activities designed to help reflect on the experience and articulate new perspectives.
6. PROGRAM FEE DOES NOT INCLUDE• Transportation to and from the U.S. departure airport designated by Laurasian Institution.
• Sightseeing, local transportation, and entrance fees to attractions selected by the lead teacher
that are not set within the NP:J itinerary.
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Insurance coverage during the NP:J program beyond the coverages listed above, including coverage for certain preexisting conditions.
All lunch, snack, and drink costs in Japan during the study tour. During the homestay, breakfasts
and dinners are ordinarily provided by the host family. However, participants are expected to pay
for any meals eaten outside of the host family home. Transportation, entertainment, activity
costs, and other miscellaneous expenses incurred during free time is your responsibility.
Participants will be given an IC Rechargeable Card (PASMO or similar) to cover transportation
costs. These cards are owned by NP:J, which will provide transportation allowance on a daily
basis. If a participant loses their IC Rechargeable Card, then they are responsible for any applicable transportation costs and will be assessed a 5,000 yen fee for the lost funds on the card.
All personal expenses, such as long-distance phone calls, internet fees, postage for mailingpackages, excess luggage fees, personal purchases (toiletries, souvenirs, gifts, etc.), and medical, dental, or hospital bills. Please note that internet access may not be provided at hotels ortour sites; students may use internet cafes at their own expense.
Participants may be responsible for the checked baggage fee for the domestic portion of theflights. Laurasian Institution does not have any control over individual airline policies. If charged,
receipts should be retained for full reimbursement upon return to the U.S.

Note: Excluding any personal purchases, participants will need approximately 4,000 yen per day to cover
the expenses noted above. Credit cards can be used in most cities or larger chain stores, but cash isoften the only accepted method of payment in many small and medium-sized towns. The use of credit ordebit cards to withdraw funds in Japanese yen is convenient in Tokyo and Kyoto but may be inconvenientin other cities. Participants are advised to purchase and bring along a sufficient amount of Japanese yen
for the duration of the trip.
7. SPECIAL REQUESTS
It is not possible for NP:J to honor special requests such as single hotel rooms for students. NP:J participants will adhere to rooming assignments made in conjunction with NP:J staff and lead teachers.
While NP:J does make attempts to honor dietary preferences, participants are encouraged to experience
Japanese culture and cuisine during the study tour.
8. ROLE OF THE LEAD TEACHER
The lead teacher is the liaison between Laurasian Institution and individual student participants. Communication and correspondence with student participants will be distributed through the lead teacher.
The lead teacher must guide the group through each of the three phases (pre-departure, study tour, andpost-tour learning) of the NP:J program.
Specific lead teacher responsibilities include but are not limited to: selecting students and chaperones(as needed) who demonstrate the ability to act as cultural ambassadors during the study tour; coordinating all pre-departure preparation and learning; preparing students to understand Japanese social customs
and Japanese host family expectations; serving as teacher/chaperone to her or his own students throughout the two weeks in Japan; and coordinating post-tour follow-on learning and evaluation.
Role of the Chaperone
It is the responsibility of the chaperone(s) to assist the lead teacher in ensuring their students are prepared for the study tour and behave appropriately. The chaperone(s) may also be required to act as thegroup leader in cases where the lead teacher is unavailable, per the responsibilities above.

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9. ROLE OF THE STUDENT
NP:J is a cultural study program. Students should expect to spend a lot of time before, during, and after
the tour on study-related activities. This includes preparing for the trip, completing worksheets and evaluations, attending meetings, and participating in discussions as scheduled.
Students are expected to participate in all activities during the NP:J tour, including activities arranged bytheir host schools and families. Students are also expected to follow directions given by their lead teachers/chaperones, Laurasian Institution staff, and the faculty and administration of the host schools. Students are expected to obey NP:J rules and show consideration for other participants.
10. ROLE OF LAURASIAN INSTITUTION
Laurasian Institution and its agents are responsible for making all program arrangements, including accommodations and transportation within Japan. The study tour portion of NP:J begins upon arrival in
Japan and ends when the group departs Japan. Laurasian Institution cannot be responsible for events
beyond its control, such as acts of God, war, weather, strikes, government restrictions, or currency fluctuations, nor for personal injury or property damage caused by persons or entities not controlled by Laurasian
Institution, such as airlines, bus companies, railways, hotels, or other suppliers. Laurasian Institution is
not responsible for loss of passport, airline tickets, or other travel documents, or damage/ loss to baggage
or personal belongings. Laurasian Institution is also not responsible for flight delays, missed flights, longlayovers, or any expenses related to such delays.
Special events (championship games, religious celebrations, political events, music festivals, etc.) occurring in Japan or at home may influence the regular operation of NP:J. On these occasions, air service,accommodations, and other services may be limited or extremely expensive. Laurasian Institution reserves the right to find alternate accommodations and services.
NP:J RULES• All students, teachers, and chaperones participating in NP:J will be expected to comply with any
guidance set forth by relevant governmental agencies, airlines, or any other applicable authority
required for entry into Japan. This includes but is not limited to medical tests, screenings, andvaccinations.
• Participants must follow the instructions of the lead teacher, and the school group must travel
together. Participants must always be accompanied by their teacher or chaperone unless given
permission by the lead teacher.
• Participants must obey all Japanese laws while in Japan.
• Participants must follow the instructions of Laurasian Institution staff during the NP:J program.
Since each school group will be traveling according to its own itinerary, the lead teacher should
check in with the staff of Laurasian Institution at the beginning of each Study Day.
• Participants must take part in all activities that are scheduled for the NP:J group, including activities and classes arranged by the host school and host family. No private itineraries outside theapproved schedule are allowed during the study tour.
• NP:J is first and foremost an educational experience and, as such, only students, teachers, andLaurasian Institution-approved chaperones are allowed to participate. Non-participant relatives
and friends are not allowed to accompany or “shadow” the NP:J group.
• Participants must be punctual for all tour activities and meetings.
• While in Japan, participants serve as cultural ambassadors. Behave with courtesy in all public
locations, including hotels and student housing, and wear clothing that is modest and neat. Respectful conduct is especially important at temples, shrines, memorials, and other places of quiet
contemplation.
• Use of skateboards, scooters, roller blades, etc. by NP:J participants is prohibited at all times.
• Foul, demeaning, or rude language or behavior is not acceptable. Be more polite than you might
ordinarily be and take more time to listen.
5 of 6••Participants must obey the Japanese host school’s rules. Most Japanese schools require thatstudents, including visitors, remove jewelry, hats, and make-up when in school. Chewing gum inthe school is not permitted. Dyed hair (unnatural colors such as green, pink, or purple), tattoos,and body piercings are not viewed favorably by Japanese schools. Students with tongue or facialpiercings should be prepared to remove them while on school premises. Tattoos must be covered during the homestay/host school period. NP:J participants should observe these rules toshow respect for Japanese cultural norms.
Students are responsible for their own behavior. When disciplinary action is required, the student’s teacher or chaperone should give appropriate guidance or correction. If a student displays
inappropriate behavior or does not follow the directions of her/his school representatives or of
Laurasian Institution staff members, the student will be sent home at her/his expense.

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