GUIDE ON NEW APPLICATIONS AND
RENEWAL OF CERTIFICATE OF APPROVALAssemblers, Manufacturers or Importers ofGas Fittings, Gas Appliances and Equipment&Gas Fittings, Gas Appliances and Equipment

© All rights reserved. Reproduction of all or any part of this publication via electronic,mechanical, recording or other medium is strictly prohibited without written consent fromthe Energy Commission.
Published by:
SURUHANJAYA TENAGA (ENERGY COMMISSION)
No. 12, Jalan Tun Hussein, Precinct 2, 62100 Putrajaya, Malaysia
Tel: (03) 8870 8500 Fax: (03) 8888 8637
www.st.gov.my
ISBN NO. : 978-967-2085-03-4
Publication Number: ST(P) 16/12/2017
PRINTED IN MALAYSIAGUIDE ON NEW APPLICATIONS AND
RENEWAL OF CERTIFICATE OF APPROVALAssemblers, Manufacturers or Importers ofGas Fittings, Gas Appliances and Equipment

3CONTENTS
1.0

BACKGROUND AND OBJECTIVE

2.0

DEFINITIONS AND INTERPRETATION

3.0

CLIENT CHARTER
3.1 PROCESSING TIME FOR ISSUANCE OF CERTIFICATE OF
APPROVAL
3.2 PROCESSING TIME FOR RENEWING CERTIFICATE OFAPPROVAL

4.0

VALIDITY OF CERTIFICATE OF APPROVAL

5.0

RENEWAL OF CERTIFICATE OF APPROVAL

6.0FEES FOR ISSUANCE OF CERTIFICATE OF APPROVAL7.0

NEW APPLICATION OF CERTIFICATE OF APPROVAL
7.1 APPLICATION PROCEDURE
7.2 DOCUMENTS REQUIRED8.0

RENEWAL APPLICATION OF CERTIFICATE OF APPROVAL
8.1 APPLICATION PROCEDURE
8.2 DOCUMENTS REQUIRED4GUIDE ON NEW APPLICATIONS AND RENEWAL OF CERTIFICATE OF APPROVALFOR ASSEMBLERS, MANUFACTURERS OR IMPORTERS OF GAS FITTINGS, GASAPPLIANCES AND EQUIPMENT PURSUANT TO REGULATION 116 OF THE GASSUPPLY REGULATIONS 1997
1.0 BACKGROUND AND OBJECTIVE
The objective for the issuance of the Certificate of Approval pursuant toRegulation 116 of the Gas Supply Regulations 1997 (“R116 COA”) is to ensurethat all activities to assemble, manufacture or import any gas fittings, gasappliances or equipment meets the specified safety requirements. By
complying with the specified minimum requirements risk of accidents suchas leakage, explosion and other hazards which could result injuries or deathto humans and or damages to properties can be minimized or avoided.
These booklet were prepared to assist assemblers, manufacturers andimporters in understanding and fulfilling the requirements and proceduresfor obtaining the R116 COA.
2.0 DEFINITIONS AND INTERPRETATION
Unless expressly indicated to the contrary or unless the context otherwise
requires, terms adopted and used in these guidelines shall bear the same
meaning as they are defined in the Gas Supply Act 1993 and/or the Gas
Supply Regulations 1997, as amended from time to time.
3.0 CLIENT CHARTER
3.1 PROCESSING TIME FOR ISSUANCE OF CERTIFICATE OF APPROVAL
The processing time to issue a R116 COA is five (5) working days from thedate of the submission of the application, on the assumption and basisthat the documentation submitted is complete to the satisfaction of theCommission.
3.2 PROCESSING TIME FOR RENEWING CERTIFICATE OF APPROVAL
The processing time to renew a R116 COA is one (1) working day from thedate of the submission of the application, on the assumption and basisthat the documentation submitted is complete to the satisfaction of theCommission.

5

4.0 VALIDITY OF CERTIFICATE OF APPROVALThe R116 COA shall be valid for a period of twelve (12) months from the dateof issuance stated in the certificate.
5.0 RENEWAL OF CERTIFICATE OF APPROVAL
An application to renew a R116 COA must be submitted not later than two (2)months before the date of its expiry. Any applications sent after that shallneed to be submitted as a new application for a R116 COA.
6.0 FEES FOR ISSUANCE OF CERTIFICATE OF APPROVAL
The fees for the issuance and renewal of a R116 COA are as follows:(a)

Manufacturer / Assembler(b) Importer

Issuance FeeRM

Renewal Fee per annum
RM

500.00250.00800.00400.00Source : Paragraph 8, Part II of the Third Schedule, Gas Supply Regulations
1997
7.0 NEW APPLICATION OF CERTIFICATE OF APPROVAL
7.1 APPLICATION PROCEDURE
7.1.1

Applicants need to register at Online Application System (OAS)
website http://oas.st.gov.my/ to proceed with this application.

7.1.2

Applicants must then login and fill in the JG6 form online.

7.1.3

Any form or documents submitted in support of an applicationmust be valid for a period longer than the validity period ofcertificate applied for.

7.2 DOCUMENTS REQUIRED
7.2.1

Relevant registration documents of the company, which is either:(a) business registration documents with the Companies
Commission of Malaysia under the Registration Of Business6Act 1956, namely:(i) Certificate of Registration (Form D) and other businessinformation;or(b) company registration documents with the Companies
Commission of Malaysia under the Companies Act 2016 (“CA2016”), namely:(i) Certificate of incorporation issued pursuant to Section 17of the CA 2016.
(ii) Latest return of allotment of shares lodged pursuant toSection 77 of the CA 2016.
(iii) Latest updated information captured in the company’s
register of directors, managers and secretaries kept
pursuant to Section 57 of the CA 2016.
(iv) Latest annual return of the company lodged pursuant toSection 68 of the CA 2017 and, if applicable, a statement
lodged pursuant to Section 68(6).
or(c) any other registration accepted by the Commission.
7.2.2

The company’s profile which includes:(a) a description of the nature of business of the company,
products or services offered.
(b) organization chart which includes particulars of employeeswith relevant technical expertise.
(c) the type of products manufactured, assembled or imported,as the case may be, and a list of the customers to whichthese products are supplied or sold to.
(d) registration with other related agencies (if any).

7.2.3

For a company which is a manufacturer or assembler:(a) A copy of the company’s quality control procedures / system
for manufacturing / assembly line.
(b) A copy of a valid QAS / ISO certificate (if any) which wasproduced by SIRIM or other bodies recognized by theCommission.

7.2.4

For a company which is an importer:
A copy of valid ISO / API certificate (if any) from principal
manufacturer from overseas.

7.2.5

Any other documents as may be requested by the Commission
from time to time, including during the process of the application.

7Note: All documents must be certified as true copies complete with signatureof the company’s authorised representative and company’s stamp. Applicantsalso need to submit a hardcopy of the JG6 form together with all the documents
required within 30 days from the date of the online application submitted to theCommission.
8.0 RENEWAL APPLICATION OF CERTIFICATE OF APPROVAL
8.1 APPLICATION PROCEDURE
8.1.1

Applicants need to register at Online Application System (OAS)
website http://oas.st.gov.my/ to proceed with this application.

8.1.2

Any form or documents submitted in support of an applicationmust be valid for a period longer than the validity period ofcertificate applied for.

8.2 DOCUMENTS REQUIRED
8.2.1

A copy of the latest R116 COA which needs renewal; and,

8.2.2 A statement signed by an authorised representative of thecompany stating that all documents and information submitted
during the new application stage remain unchanged orunreplaced, or, if any documents or information submitted during
the new application stage have changed or been replaced, a copyof the changed or replaced document or updated information.
8.2.3 Any other documents as may be requested by the Commission
from time to time, including during the process of the application.
Note: All documents must be certified as true copies complete with signatureof the company’s authorised representative and company’s stamp. Applicantsalso need to submit a hardcopy of the JG6 form together with all the documents
required within 30 days from the date of the online application submitted to theCommission.

8FLOW CHART OF GUIDE ON NEW APPLICATIONS AND RENEWAL OF
CERTIFICATE OF APPROVAL FOR ASSEMBLERS, MANUFACTURERS OR
IMPORTERS OF GAS FITTINGS, GAS APPLIANCES AND EQUIPMENTPERSUANT TO REGULATION 116 OF THE GAS SUPPLY REGULATIONS 1997

Applicant register with OAS

Login and select e-Application

Select JG6NoSelect either for New or Renewal

Fill in details and submit application
Application
RejectedApplication
RejectedPrint form and send documents needed to STAre documentscomplete?
NoYes
Validation/Audit/Site Visit

Approved

Application
rejected(If payment
not completed
within 30 daysafterapproval)

Yes
Fee payment

Payment completed
Yes
Certificate of Approval is produced(Form I or J)NoGUIDE ON NEW APPLICATIONS AND
RENEWAL OF CERTIFICATE OF APPROVAL

Gas Fittings, Gas Appliances and Equipment

11GUIDE ON NEW APPLICATIONS AND RENEWAL OF CERTIFICATE OF APPROVAL FOR
GAS FITTINGS, GAS APPLIANCES AND EQUIPMENTS PERSUANT TO REGULATION
117 OF THE GAS SUPPLY REGULATIONS 1997
1.0 BACKGROUND AND OBJECTIVE
The objective for the issuance of the Certificate of Approval pursuant toRegulation 117 of the Gas Supply Regulations 1997 (“R117 COA”) is to ensurethat all gas fittings, gas appliances or equipment assembled, manufactured,imported, sold or used has been tested, certified and approved by theGovernment or its agent or a person accredited by the Government, andmeets the specified safety requirements.
These booklet were prepared to assist assemblers, manufacturers andimporters who have been approved under Regulation 116 of the Gas SupplyRegulations 1997 to then obtain the certificate of approval for such gas
fittings, gas appliances and equipment. Applicants are required to obtain
the Certificate of Approval under Regulation 116 before they can proceedwith the application under Regulation 117.
2.0 DEFINITIONS AND INTERPRETATION
Unless expressly indicated to the contrary or unless the context otherwise
requires, terms adopted and used in these guidelines shall bear the same
meaning as they are defined in the Gas Supply Act 1993 and/or the Gas
Supply Regulations 1997, as amended from time to time.
3.0 CLIENT CHARTER
3.1 PROCESSING TIME FOR ISSUANCE OF CERTIFICATE OF APPROVAL
The processing time to issue a R117 COA is five (5) working days from thedate of the submission of the application, on the assumption and basisthat the documentation submitted is complete to the satisfaction of theCommission.
3.2 PROCESSING TIME FOR RENEWING CERTIFICATE OF APPROVAL
The processing time to renew a R117 COA is one (1) working day from thedate of the submission of the application, on the assumption and basisthat the documentation submitted is complete to the satisfaction of theCommission.

124.0 VALIDITY OF CERTIFICATE OF APPROVALThe R117 COA shall be valid for a period of twelve (12) months from the dateof issuance stated in the certificate.
5.0 RENEWAL OF CERTIFICATE OF APPROVAL
An application to renew a R117 COA must be submitted not later than two (2)months before the date of its expiry. Any applications sent after that shallneed to be submitted as a new application for a R117 COA.
6.0 FEES FOR ISSUANCE OF CERTIFICATE OF APPROVAL
The fees for the issuance and renewal of a R117 COA are as follows:Issuance FeeRMRenewal Fee per annum
RM

Gas Fittings

100.00100.00(b) Gas Equipment

200.00200.00(c)

110.00110.00(a)

Gas Appliance

Source : Paragraph 9, Part II of the Third Schedule, Gas Supply Regulations
1997
7.0 NEW APPLICATION OF CERTIFICATE OF APPROVAL
7.1 APPLICATION PROCEDURE
7.1.1

Applicants are required to obtain and hold a valid Certificateof Approval pursuant to Regulation 116 of the Gas SupplyRegulations 1997 before they can proceed with this application.

7.1.2

Applicants need to register at Online Application System (OAS)
website http://oas.st.gov.my/ to proceed with this application.

7.1.3

Applicants must then login and fill in the JG7 form online.

7.1.4

Any form or documents submitted in support of an applicationmust be valid for a period longer than the validity period ofcertificate applied for.

13

7.2 DOCUMENTS REQUIRED
7.2.1

A copy of all relevant appointment, authorization, confirmation
etc. letter issued by the party manufacturing the gas fitting, gasappliance or equipment being the subject matter of the R117 COA
application to the applicant.

7.2.2

Technical documents as follows:(a) Schematic drawings or photos and technical specifications ofthe gas fitting, gas appliance or equipment; and(b) Operating manual of the gas fitting, gas appliance orequipment.

7.2.3

A copy of a valid test report produced by:(a) SIRIM Berhad; or(b) Laboratories which are members of the International
Laboratory Accreditation Corporation (ILAC); or(c) A testing body recognized by the Commission; or(d) A third-party testing body accredited by the Department ofOccupational Safety and Health (DOSH).

7.2.4

For gas fittings, gas appliances or equipment that are used forweights and measures for trade purposes, applicants need tosubmit a copy of a valid certificate of approval issued by theNational Metrology Institute of Malaysia (NMIM).

7.2.5

Any other documents as may be requested by the Commission
from time to time, including during the process of the application.

Note: All documents must be certified as true copies complete with signatureand company’s stamp. Applicants also need to submit a hardcopy of the JG7 form
together with all the documents required within 30 days from the date of theonline application submitted to the Commission.
8.0 RENEWAL APPLICATION OF CERTIFICATE OF APPROVAL
8.1 APPLICATION PROCEDURE
8.1.1

Applicants need to ensure that the R116 COA is still valid before
submitting a R117 COA renewal application to the Commission.

8.1.2

Applicants need to register at Online Application System (OAS)
website http://oas.st.gov.my/ to proceed with this application.

8.1.3

Applicants must then login and fill in the JG7 form online.

14

8.1.4

Any form or documents submitted in support of an applicationmust be valid for a period longer than the validity period ofcertificate applied for.

8.2 DOCUMENTS REQUIRED
8.2.1

A copy of the latest R117 COA for the relevant gas fitting, gasappliance or equipment.

8.2.2 A copy of all relevant appointment, authorization, confirmation
etc. letter issued by the party manufacturing the gas fitting, gasappliance or equipment being the subject matter of the R117 COA
application to the applicant.
8.2.3 A copy of a valid test report produced by:(a) SIRIM Berhad; or(b) Laboratories which are members of the International
Laboratory Accreditation Corporation (ILAC); or(c) A testing body recognized by the Commission; or(d) A third-party testing body accredited by the Department ofOccupational Safety and Health (DOSH).
8.2.4 For gas fittings, gas appliances or equipment that are used forweights and measures for trade purposes, applicants need tosubmit a copy of a valid certificate of approval issued by theNational Metrology Institute of Malaysia (NMIM).
8.2.5 Any other documents as may be requested by the Commission
from time to time, including during the process of the application.
Note: All documents must be certified as true copies complete with signatureand company’s stamp. Applicants also need to submit a hardcopy of the JG7 form
together with all the documents required within 30 days from the date of theonline application submitted to the Commission.

15

FLOW CHART OF GUIDE ON NEW APPLICATIONS AND RENEWAL OF
CERTIFICATE OF APPROVAL FOR GAS FITTINGS, GAS APPLIANCES AND
EQUIPMENTS PERSUANT TO REGULATION 117 OF THE GAS SUPPLYREGULATIONS 1997

Applicant register with OAS

Login and select e-Application

Select JG7Select either for New or Renewal
NoFill in details and submit via online
Application
Rejected

Application
Rejected
Print filled form and submit document to ST
No
Are the documentscomplete?

NoYes
Verification process

Approved
Yes
Fee payment

Payment completed
Yes
Certificate of Approval is produced(Form K)

Application
rejected(If payment
not completed
within 30 days
afterapproval)

16

NOTES

SURUHANJAYA TENAGA (ENERGY COMMISSION)
No.12, Jalan Tun Hussein, Precinct 262100 Putrajaya, Malaysia.
TF+603 - 8870 8500
+603 - 8888 8637

www.st.gov.my