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ICPE 2021 Presentation Manual
ICPE 2021
Administration Working GroupVer.1
Please read before the rehearsal

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CONTENTS• Introduction・・・・・・・・・・・・・・・・・・・・・・・・・P3• Preparation① : Required Equipment ・・・・・・・・・・・・・ P4• Preparation②：Zoom Installation

・・・・・・・・・・・・・ P5-6

• Preparation③：Virtual Background Setting・・・・・・・・・・

P7• Schedule of the Day ・ ・・・・・・・・・・・・・・・・・・・ P8• Presentation Operation ・・・・・・・・・・・・・・・・・・ ・ P9-10• Q & A ・・・・・・・・・・・・・・・・・・・・・・ ・ ・ ・ ・ P11• Rehearsal Schedule・・・・・・・・・・・・・・・・・・・・・ P12• Precautions・・・・・・・・・・・・・・・・・・・・・・・・・ P13• Contact us ・・・・・・・・・・・・・・・・・・・・・・・・・ P14
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Introduction
This manual explains how to get prepared for the presentation on the dayfrom making previous arrangements for those who will make presentations
at the conference.
The URL for entering the session will be sent by email from the IPA
Secretariat by June 11 (Fri).
If you have any questions regarding this manual or other inquiries, pleasecontact the IPA Secretariat (see Contact (P15)).

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Preparation① : Required Equipment
 Stable Internet Environment
・A line speed of 600kbps (downlink) is constantly required.
・Wired connection is recommended.
・（e.g.）You can check the speed at https://www.musen-lan.com/speed/ PC（Windows、Mac）
 Web Camera (PC built-in type is OK)
 Speaker/Headphone/Earphone
 Microphone (PC built-in type is OK)
 Zoom App
・Pre-installation is required.（Refer to: P5-P6 for details）
・Update to the latest version (5.6 or higher)
4Preparation②： Zoom Installation※The following instructions are for Windows10.
The installation process is similar for Mac OS.
 Please access the Zoom official website (https://zoom.us/meetings) and on the
homepage, click “Meeting Client” in the “Download” menu.

5Preparation②： Zoom Installation
 Click “Download” in “Zoom Client for Meetings” menu.

*For 64-bit, please click here.

Download completed.
(The above shows the Japanese version.)
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Preparation③：Virtual Background Setting
ICPE2021 Specified Background Steps：①Open the settings.

② Background &Filters③②Click [背景とフィルター](Background andFilter)③ Click ⊞、and add the ICPE2021 specified
background downloaded in advance.

The background can be downloaded from theURL below.
URL： https://icpe-ipa.org/download④ Uncheck 「マイビデオをミラーリング」(Mirroring my video)④For reference：https://zoom.us/virtual-backgrounds

Schedule of the DayTime

Details

Notes
・Please enter from the dedicated link sent by email from the IPA Secretariat.
・In case you’ll be late due to connection problems,
please contact the Secretariat.
・The Chair and the Secretariat will confirm thepresenters. Please change your display name.

1Entering the room,
20 minutes before the session
attendance check,start
waiting2

Session start

Announcement of thestart

The Chair starts the session.

CPresentation time
Keynote lecture：40min.
State-of-the-art：25min.
General session：10min.

Presentation

Please be careful not to exceed your time.
See Session Schedule for details.

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Q&A (5 minutes)

Q&A

The chair will select questions from the viewers andproceed with the Q&A session.

5End of presentation

The presentation will end when the Q&A ends.
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Operation at the time of presentation: Settings
Request for settings at the time of presentation：① Microphone「ON」①②② Start Video③Select language（Japanese／English）

If there is simultaneous interpretation, the "Interpretation"
button will be displayed.

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Presentation Operation：Screen Sharing
Screen Sharing：[Screen Sharing button]

 Steps：①Open the PowerPoint file to share.
②Click the [画面共有ボタン](Screen Sharing button).
③Select the material to share.
④Switch to the slideshow mode by clicking
PowerPoint while sharing the screen.

※ For details on how to share the screen,please see the URL below.
https://support.zoom.us/hc/en-us/articles/203395347-Screensharing-a-PowerPointpresentation#:~:text=want%20to%20present.,Start%20or%20join%20a%20Zoom%20meeting.,Beginning%20or%20From%20Current%20Slide.

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Q&A
 An Approx. 5 min. Q&A session is scheduled after each presentation.
 After each presentation, the Chair will receive notes with questions from the viewers.
 The Chair will read a question out of the questions and request the presenter to answer
it. The presenter should answer the question.
 The Chair will finish the Q&A session according to the schedule and move on to thenext presentation.

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Rehearsal Schedule• Date：Late May-early June 2021 (You will be informed by email as soon as it is decided)• Contents: Flow of presentation on the day
Connection test: audio, video check, internet environment,
PowerPoint sharing operation, etc.

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Precautions
1.

Change of the presenter・In case some circumstances prevent you from making your own presentation,pleasecontact the IPA Secretariat by 15:00 the day before the presentation with the name and contact
information of the person to make a presentation for you.
・If you cannot find a substitute, please be sure to contact the Secretariat by email or phone by
15:00 the day before the presentation.
2. Securing a place
・Please make your presentation in a quiet environment where you can use it exclusively.
3. Recording of presentation
・ Your presentation will be recorded and broadcast on demand for the following period.* On-demandbroadcasting period (planned): June 24th (Thursday) to August 18th (Wednesday)
4. Others・ Please update Windows updates and various updates in advance so that they will not proceed
during your presentation time.
13Contact us Contact
ICPE General Affairs・Events Subcommittee／IPA Secretariat
TEL: +81-3-5461-1191
Email: tokyo@press-in.org

Please feel free
to contact us！

 Contact during the conference period（June 19～20）
・Technical inquiries (connection, etc.)：
ICHIKAWA, TEL：+81-80-9453-3902
・Other inquiries：
HIROSE, TEL：+81-80-4350-2392
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