World Bosai Forum /International Disaster and Risk Conference 2019 in Sendai
Prospectus

1About the ForumThe Sendai Framework for Disaster Risk Reduction, a global framework fordisaster risk reduction, was adopted as the outcome of the Third United Nations
World Conference on Disaster Risk Reduction held in Sendai, Japan in 2015.
Sendai is one of the tsunami-affected municipalities in the Tohoku Region. As thehost country for the Third United Nations World Conference on Disaster RiskReduction, Japan is not only required to promote national DRR measures but also isexpected to take a leading role to follow up on the implementation of the Sendai
Framework by deepening international cooperation.
As a part of our commitments from Tohoku, we started holding the “WorldBosai Forum/International Disaster Risk Conference” from 2017 in Sendai City
every two years, in partnership with the International Disaster and Risk conference(IDRC) in Davos, Switzerland. Officials and experts from national and overseas,including governments, international organizations, academia, private sector,NGOs, media, as well as local citizens gathered at the Forum. Findings andlessons-learned from the Great East Japan Earthquake and Tsunami were sharedwith the world.

The World Bosai Forum also aims to create practical solutions fordisaster risk reduction, installing the term “Bosai” that encompasses acomprehensive concept from disaster risk reduction to reconstruction and recovery,
to the world. We hope that regularly hosting this Forum will make Sendai/Tohoku aworld-leading place of Bosai and that will also contribute to building back Tohoku
disaster areas better.
In the second World Bosai Forum 2019, “the Global Target E” out of theseven global targets of the Sendai Framework that aims to achieve significant
increase in the number of countries by 2020 with holding national and regional
disaster management strategies will be one of the focuses. We will share many
detailed contents to seek for better reconstruction which contains structural (hard),
non-structural (soft) and human-oriented (heart) measures. We will also share how
to deal with climate change which is getting more serious in recent years, how toapply advanced technologies such as AI or IoT technology in disaster risk reduction.
Japan is one of the world’s most exposed countries to frequent hazards in manykinds. Naturally, Japan has an important mission to lead the field of disaster risk
reduction for a great deal of accumulated knowledge and experiences throughout its
history. The IDRC is a renowned conference where many specialists of disaster risk
reduction, especially from Europe get together. For the second World Bosai Forum
we look forward to having mixed participants from all over the world.
May, 2019 World Bosai Forum Foundation2

Outline of the Forum

Name of the Forum:
World Bosai Forum/International Disaster and Risk Conference 2019 in Sendai(hereafter called WBF for short)
Scheduled Date : November 9 to November 12, 2019Venue: Sendai International Center and Tohoku University Hagi HallOrganizer: World Bosai Forum Local Organizing Committee/World Bosai ForumInternational Steering Committee/World Bosai Forum FoundationSponsorship: Ministry of Foreign Affairs of Japan, Ministry of Education, Culture,Sports, Science and Technology, Ministry of Land, Infrastructure, Transport andToursism, Cabinet Office, Government of Japan, Ministry of Economy, Trade andIndustry, Aomori prefecture, Iwate Prefecture, Fukushima Prefecture, NHK (JapanBroadcasting Corporation) Sendai Broadcasting station, Sendai Television Incorpolated,TOHOKU BROADCASTING CO LTD., Miyagi Television Broadcasting Co.,Ltd.,HIGASHI NIPPON BROADCASTING Co.,Ltd., Sendai FM BROADCASTING, INC.,
The Asahi Shimbun Company, Sendai general office, The Mainichi Newspapers Co., Ltd.
Sendai branch office, SANKEI SHIMBUN CO.,LTD. Tohoku general office, THE
YOMIURI SHIMBUN Tohoku general office）
Partnership: Private sectors etc.

Expected Participants: A total of 1,000 specialists and citizen participants from varioussectors, including government, international organizations academia, private sector,media, as well as local citizens. Some of the sessions are open for public participation.

Time Table (as of April 2019)
Day 1

Day 2

Day 3

Day4

(November 9)(November 10)(November 11)(November 12)

Opening/

Oral

Oral

AM

Oral Sessions

Sessions/

Poster Sessions

Poster Sessions/
ClosingPM

Pre-WBF Festival

Oral

Sessions/

Poster Sessions/
Reception

3

Oral

Sessions/

Poster Sessions

Sessions/

Concurrent Events (organized independently during the WBF):“The 10th Earthquake Technology Expo”/ “Sendai Symposium for Disaster Risk
Reduction and the Future”

Program
The main part of the World Bosai Forum 2019 will contain oral sessions, poster sessions,
flash talk presentations, and general exhibitions.

1. Oral Sessions
All of the sessions will have an allocation of 90 minutes.
Sessions will be held in the Main Hall (500 to 1,000 seats).

2. Poster Sessions
We will call for poster presentations with regard to the theme of the forum. A total of 50
poster spaces will be available in the forum venue.

3. Flash Talk Presentation
Flash Talk Presentation is designed for those individuals who would like to express
their own ideas and activities. Speakers will give a 15-minute (maximum) presentation.
Participants from the private sector are encouraged to be speakers. Approximately 30
slots will be available.
*It is need to be a registrant of this forum.

4. General Exhibition
To introduce activities of institutions and groups participated Forum（in English）.
Approximately 15 exhibitions will be available.
*It is need to be a registrant of this forum.

4Registration
The Forum aims to create a platform where participants from governments,
international organizations, academia, private sector, NGOs, media, as well as local
citizens can meet, discuss and develop new partnerships, and we welcome participantsfrom all over the world. We depend majority of operation cost of the Forum on
registration fees from the participants as well as contributions from individuals andprivate sector. Online registration is scheduled to be open through our website.

〔Registration Deadline〕
November 12, 12 noon. (JST), 2019

Participation as a Session Organizer〔Outline〕and 〔Cost sharing〕
Interested session organizers need to submit a session proposal by June 28, 2019 (thedetails are listed). The successful candidates will be notified by the end of July. Please
note that session organizers are responsible for all the preparatory work, including
selection and invitation of the speakers, procurement of special equipment if any,
simultaneous English-Japanese interpretation service fee if required but in limited
rooms only, submission of the final session report, etc.

General Exhibition〔Outline〕

We will have approximately 15 general exhibition booths for interested
organizations to introduce their activities.
theme of the Forum in English.

The contents must be along with theIn addition, general exhibition is limited tonon-profit purpose. If you are interested in commercial exhibitions, please checkwith the associated event, ‘The 10th Earthquake Technology Expo’.
We will charge you the Participation fee for the exhibition.
〔Details〕
Venue: Sendai International Center Conference Building Conference room
A basic booth space（size:W1800×D600×H2100）
Participation Fee: 50,000 JPY /one booth, including-A Poster panel

W1800×H2100
5

-A Group’s name sign

W1200×H200-A Table and two chairs

W1800×D600×H700-Management fee and Space charge

Schedule towards the Forum
Date

Contents
・Information on oral and poster registration to be released in theJune 2019early June・Oral and poster registration starts in the middle of June
・Participant registration starts in the middle of June

July to August

・Oral and poster registration deadline in the end of July.

2019

・Selection Committee to review oral and poster proposals

September 2019

・A provisional program to be announcedOctober 2019

・A final program to be announced in the early September

November 2019

・Participant registration ends on November 12, 12 noon.(JST)・World Bosai Forum 2019 to be held during November 9 to 126