GBIF - Capacity Enhancement Support Programme

FINAL NARRATIVE REPORT
Guidelines on how to complete the activity report are included in italics.
Use the information included in your CESP Full Proposal (reproduced in Annex 1 of your CESP contract) as a baseline fromwhich to complete this report.
Remember that this report will be made available on your project page on the GBIF website and therefore should not include
any contact information, unless you have permission from all mentioned in the report that their contact information can be
published.

Contents

1.

Project information

2

2.

Executive summary3

3.

Progress against expected milestones

3

4.

Activities

5

5.

Deliverables

8

6.

Events organized as part of the project

13

7.

Calendar of activities

15

8.

Project communications and visibility

18

9.

Monitoring, evaluation and lessons learned

18

10.

Sustainability plans

19

11.

Additional sources of verification

19

GBIF - Capacity Enhancement Support Programme

1.

Project information

Project title

Georeferencing training: tackling the spatial challenge in the Southern Cone

Project ID

CESP2019-014

Project period

Start date (dd/mm/yy):

End date (dd/mm/yy):

01/06/19

31/01/21

Start date (dd/mm/yy):

End date (dd/mm/yy):

01/06/19

31/01/21

Reporting period
Project lead
Name of the main

Anabela Ploscontact person
Name of institution

Museo Argentino de Ciencias Naturales “Bernardino Rivadavia” MACN-CONICET

City and country

Ciudad Autónoma de Buenos Aires, Argentina

GBIF Participant

GBIF Argentina

represented
Role(s) in this project

Main contact, activities coordination and trainer

Project partner(s)Name and institution of the representative

GBIF ParticipantRole(s) in the project

represented (ifapplicable)
Anabela Plos, Museo Argentino de Ciencias Naturales

Co-organizer / Main
GBIF Argentina

contact / Trainer

GBIF Chile

Co-organizer

Paula Zermoglio, VertNet, pzermoglio@vertnet.org

VertNet, Argentina

Co-organizer /Trainer

John Wieczorek, VertNet, tuco@berkeley.edu

VertNet, Argentina

Trainer / Participant“Bernardino Rivadavia” MACN-CONICET,
plos@macn.gov.ar // anabelaplos@gmail.com
Leisy Amaya Montano, Departamento de Conservación de
Especies División de Recursos Naturales y Biodiversidad,
Ministerio del Medio Ambiente, LAmaya@mma.gob.cl //lamaya@uc.cl

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GBIF - Capacity Enhancement Support Programme
Renato Mazzanti, CENPAT, Argentina, renato@cenpat-

GBIF Argentina

Trainer

MNHN - Chile

TrainerDavid Bloom, VertNet USA, dbloom@vertnet.org

VertNet, USA

Material development

Marie-Elise LeCoq*, Vertnet USA, melecoq@vertnet.org

VertNet, USA

Material development

conicet.gob.ar
Catalina Merino Yunnisi, MNHN, Chile,catalina.merino@mnhn.gob.cl*M.L LeCoq is not listed in the original contract, but due to her support and work with the project, she
is included as a project partner.

2.

Executive summary

The objective of the project was to improve the geographic data quality of Southern South America records, and it
was achieved through the completion of of four activities: 1) two workshops (Argentina and Chile) to increase local
capacity and improve the quality of georeferenced data published in GBIF (result: 77 participants from 48
institutions were trained during one onsite and one online workshop); 2) georeference 5,000 localities from
Argentina and Chile with most associated records (result: > 6,500 localities georeferenced); 3) identify future
georeferencing priorities (result: priorities identified in four main areas of interest); and 4) develop a gazetteer ofgeoreferences that can be openly available (result: a global gazetteer was built that allows querying all
georeferences present in GBIF). During the course of the project a large set of training materials was developed,
which are available for use by the community. A series of 3 webinars was included, open to the general public,
available on-line (YouTube) and that to date have more than 1800 views. Although the implementation of the
project was affected by the pandemic and some activities had to be adapted to a fully virtual format, goals wereachieved and expectations from the project surpassed . Reorganization required much more work than originally
expected for materials preparation and maximizing interaction opportunities with trainees. Efforts rendered very
good results. The process was a great opportunity for us to rethink strategies and approaches to reach thecommunity from a virtual environment. This experience, especially regarding dedication time needed, constitutes
the main lesson learnt. As a sequel to this project, replicas of the workshops were carried out or are planned forthe near future. Sustainability of the outcomes has been secured by integrating the global gazetteer into a broader,recently funded project.

3.

Progress against expected milestones

Expected milestones

Completed?
Yes/NoKick-off virtual meeting held and meeting report available.
(Mid-term report milestone)
Onsite workshop materials developed and available, and trainers confirmed.
(Mid-term report milestone)
Identification of local/national sources of localities and georeferences, to prioritize
georeferencing during the workshops complete and local localities list available.

Yes
Yes
Yes
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GBIF - Capacity Enhancement Support Programme(Mid-term report milestone)
Call and selection of Argentina workshop candidates complete and selection process documents
available.
(Mid-term report milestone)
Workshop in Argentina (onsite) held for 38 participants and workshop memoires available (text,
slides, photographs, social media links).
(Final report milestone)
Technical support for new incoming localities from regional participants provided.
(Final report milestone)
Call and selection of Chile workshop candidates complete and selection process documents
available.
(Final report milestone)
Online workshop materials developed and available, and trainers confirmed.
(Final report milestone)
Workshop in Chile (virtual) held for 39 participants and workshop memoires available (text,
slides, videos, social media links).
(Final report milestone)
Georeferencing priorities within the region identified for future workshops and projects, andavailable in report.
(Final report milestone)
Global gazetteer with regional georeferenced localities available.
(Final report milestone)
Completion of final capacity self-assessment.
(Final report milestone)

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes
Yes

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GBIF - Capacity Enhancement Support Programme

4.

Activities

Activity

Status of

Explanatory notes,

nameactivity:

including new planned

Completed?

completion date if

Yes / No (inc.

necessary

Source(s) of verification% complete)
Kick-off virtual
meeting

Yes

Document (all the agendas of
the coordination meetings).
Kick-off meeting was heldamong project participants todefine administrative steps,
define the trainers for theworkshops and plan on steps
ahead. After the kick-off
meeting, several other remotemeetings were held.
Supporting document is in
Spanish.

Agenda (all the calls): https://drive.google.com/file/d/1sSeAvgqMckL-pz9V8eOSJzcVPZlhw177/view?usp=sharing

Developmentof onsite
workshopmaterials(Argentina)

Yes

Workshop materials madeavailable through the elearning platform, Reports.
Material for the workshop(presentations, documents,
exercises, etc.) weredeveloped, reviewed andchecked for consistency by all
trainers. All supporting
material is in Spanish.

Workshop presentations: https://drive.google.com/drive/folders/1OxZCccp5z_snbdpXClwxC71f0NmN3ui5?usp=sharing
Workshop exercises: https://drive.google.com/drive/folders/1OSDaEBXcD4Z4pApV9JZPnq1NLrzTFAmv
Argentinian e-learning Workshop site: https://formacion.ssnn.mincyt.gob.ar/course/15/about
Agenda (page 1-5): https://drive.google.com/file/d/1sSeAvgqMckL-pz9V8eOSJzcVPZlhw177/view?usp=sharing

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GBIF - Capacity Enhancement Support Programme

Developmentof online
workshopmaterials(Chile)Yes

Identification of
local/nationalsources of
localities andgeoreferences,to prioritize
georeferencing
during theworkshops

Yes

Report.

See file attached as Annex 1

Call andselection ofArgentina
workshopcandidates

Yes

Documents.

Call: https://drive.google.com/file/d/1L6mXUH-8I8ronXRDAMV-P5H5yW8vhllZ/view?usp=sharing

144 registration requests. 35
participants originallyselected, 38 final attendees.
All supporting documents arein Spanish.

Program, objectives and participant profile: https://drive.google.com/file/d/1CadGedd10638sk-eDibbH73ddfoGw9w/view?usp=sharing

Georeferencing
workshop in
Argentina(onsite)Yes

Workshop materials andreport.
Localities georeferenced

Program: https://drive.google.com/file/d/1HBYTTl6L9oWd-P08ID9wuljYrXxqd7yx/view?usp=sharing
Workshop presentations: https://drive.google.com/drive/folders/1OxZCccp5z_snbdpXClwxC71f0NmN3ui5
Workshop exercises: https://drive.google.com/drive/folders/1OSDaEBXcD4Z4pApV9JZPnq1NLrzTFAmv
Survey (on-site): https://drive.google.com/file/d/15CcKheA5S4G8SHPSAvAQjSXyRzJrM6uA/view?usp=sharing
Photos: https://drive.google.com/drive/folders/1ZOguIGsTKPwZ7ZIG8yzEm6AomuIiVS_k?usp=sharing
Report (Annex 2): https://drive.google.com/file/d/1ciO3B9QfSIiMd7kMfGLDUioVeRXs5uMv/view?usp=sharing

Workshop materials madeavailable through the elearning platform, Reports.
Material for the workshop(presentations, documents,
exercises, etc.) weredeveloped, reviewed andchecked for consistency by all
trainers. All supporting
material is in Spanish.

Workshop presentations: https://drive.google.com/drive/folders/1PgCN3IA-RXkUSdm0pvC7x0nro4azfpqT?usp=sharing
Workshop exercises: https://drive.google.com/drive/folders/12gUt5dVERLh7HPfKZGMRixf55Lz9KScm?usp=sharing
Argentinian e-learning Workshop site: https://formacion.ssnn.mincyt.gob.ar/courses/SNDB21BIS/index.php?id_session=0
Agenda (page 6-13): https://drive.google.com/file/d/1sSeAvgqMckL-pz9V8eOSJzcVPZlhw177/view?usp=sharing

Participants: https://drive.google.com/file/d/1enUHa-5XOfVxCAmjbKyR1HSG3xovooRW/view?usp=sharing

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GBIF - Capacity Enhancement Support Programme

Technical
support for newincoming
localities fromregional
participants

Yes

Localities georeferenced(Argentina)
Total >4000 Argentinian
localities georeferenced
during and after the workshop

Call andselection ofChile workshop
candidates

Yes

Documents.

Georeferencing
Workshop in
Chile (virtual)Yes

238 registration requests. 40
participants selected. 39 final
attendees
All supporting documents arein Spanish.
Workshop materials andreport.
Webinars.
Localities georeferenced

Survey (after meeting):
https://docs.google.com/spreadsheets/d/1oPgYUtQKxf9qJnfKafatiItQR_h35d4wFbWJLJKoo5A/edit#gid=767890349
Localities georeferenced by the participants: https://drive.google.com/drive/folders/1YTg7VC3JY0psz0ugZSOIAVNLIS79aQA?usp=sharing
Localities georeferenced by the participants: https://drive.google.com/drive/folders/1YTg7VC3JY0psz0ugZSOIAVNLIS79aQA?usp=sharing
Zoom calls (participants support):
https://drive.google.com/drive/folders/1sfPuf7cfsPZNhS16AGXS58nDOiEWRhQl?usp=sharing

Call: https://drive.google.com/file/d/1l_vnPMdH2za-_1Vo2V5w8WLr3NNDQf_D/view?usp=sharing
Program, objectives and participant profile: https://drive.google.com/file/d/1ERDfRxPp2_G2m8ZNv_1KuQZW9rpQnxg/view?usp=sharing
Participants: https://drive.google.com/file/d/1vCEXq_DgbvSrwlaiKu_RN0hK9r0b1USx/view?usp=sharing

Workshop presentations: https://drive.google.com/drive/folders/1PgCN3IA-RXkUSdm0pvC7x0nro4azfpqT?usp=sharing
Workshop exercises: https://drive.google.com/drive/folders/12gUt5dVERLh7HPfKZGMRixf55Lz9KScm?usp=sharing
Zoom videos (4 calls + support calls):
https://drive.google.com/drive/folders/1wsNXD5_171q_4n4Ibp5jDRNjK1LcTIEX?usp=sharing
Pre-workshop survey: https://docs.google.com/forms/d/1Jn-ts6kSOb5PMf3v_vTMzKZUFXfvUkJpTNDQXEOE_8/edit#responses
Report (Annex 3): https://drive.google.com/file/d/1Weh22as6BzWphngOFGUYFaQXvTg8YJwz/view?usp=sharing
Webinars promotion: https://drive.google.com/file/d/1LHqtajj45O4ptsmCTkTdzJyoLQqDliFz/view?usp=sharing
Webinars registration: https://docs.google.com/spreadsheets/d/1GuH0YIeuvy_dNbQmHzeQHLbOpo6BVwFYDHYkaMtOFU/edit?usp=sharing
Webinars videos:Planning a georeferencing Project. 1.804 views https://www.youtube.com/watch?v=HI73CL4fuhU&t=50s●
Documentation and georeferencing tools. 951 views https://www.youtube.com/watch?v=nw6G3q_0c1E&t=84s●
Use of Google Maps and Google Earth. 866 views https://www.youtube.com/watch?v=ol6De-pBMHA&t=17s●
Webinars survey:
https://docs.google.com/spreadsheets/d/1MXaXdtiFOfXH86ZtiNDaCAONbcm9FuDW5J3e_JhnA3c/edit?usp=sharing
Workshop survey: https://docs.google.com/forms/d/1ExsbEEG-ZaO73YvtLz6rI6N_LNFOzJig4vJk2NGkgBA/edit#responses
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GBIF - Capacity Enhancement Support Programme

Localities georeferenced by the participants:
https://drive.google.com/drive/folders/15f5N2etIbIj9lCkFaevogbLQ6rtUWoln?usp=sharing

Technical
support for newincoming
localities fromregional
participants

Yes

Localities georeferenced(Chile)Total >2500 Chilean localities
georeferenced during andafter the workshop

Localities georeferenced by the participants:
https://drive.google.com/drive/folders/15f5N2etIbIj9lCkFaevogbLQ6rtUWoln?usp=sharing
Zoom videos (4 calls + support calls):
https://drive.google.com/drive/folders/1wsNXD5_171q_4n4Ibp5jDRNjK1LcTIEX?usp=sharing

Identify
georeferencing
priorities within
the region

Yes

Report.

Report (Annex 4):

List of georeferencing
priorities for future workshops
and projects

https://docs.google.com/document/d/1_NRJdkRUajtHHhgS7h5w6LwzTZ6bfl3TDQjF8153Ffc/edit?usp=sharing

Selfassessment
meetings

Yes

5.

Self-assessment report

Argentina: https://drive.google.com/file/d/1KkdiKGpg5rd_5ugZD2DZgZMO8f6ma0jz/view?usp=sharing
Chile:

Deliverables
Status of deliverable:

Deliverable nameCompleted?
Yes / No (inc. % complete)

Virtual meeting report. Meeting summary(Kick-off virtual meeting)Yes

Explanatory notes
including new planned

Source(s) of verification

completion date if
necessary
https://drive.google.com/file/d/1sSeAvgqMckLpz9V8eOSJzcVPZlhw177/view?usp=sharing

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GBIF - Capacity Enhancement Support Programme

Onsite Workshop materials (Argentina).
Workshop documents, slides, exercises,
surveys (Development of onsite workshop
materials)

Online Workshop materials (Chile).
Workshop documents, slides, exercises,
videos, surveys (Development of online
workshop materials)

Yes

Yes

The workshop was adapted toa fully virtual format, due the
COVID pandemic.
The workshop was totallydeveloped on-line, over alonger period of time (4.5months) and with the additionof a webinar series, open to
the general public (Annex 3)

Argentinian e-learning Workshop site:
https://formacion.ssnn.mincyt.gob.ar/course/15/about
Program: https://drive.google.com/file/d/1HBYTTl6L9oWdP08ID9wuljYrXxqd7yx/view?usp=sharing
Workshop presentations:
https://drive.google.com/drive/folders/1OxZCccp5z_snbdpXClwx
C71f0NmN3ui5
Workshop exercises:
https://drive.google.com/drive/folders/1OSDaEBXcD4Z4pApV9J
ZPnq1NLrzTFAmv
Survey (on-site):https://drive.google.com/file/d/15CcKheA5S4G8SHPSAvAQjSXy
RzJrM6uA/view?usp=sharing
Photos:https://drive.google.com/drive/folders/1ZOguIGsTKPwZ7ZIG8yz
Em6AomuIiVS_k
Survey (after meeting):
https://docs.google.com/spreadsheets/d/1oPgYUtQKxf9qJnfKafa
tiItQR_h35d4wFbWJLJKoo5A/edit#gid=767890349
Argentinian e-learning Workshop site:
https://formacion.ssnn.mincyt.gob.ar/courses/SNDB21BIS/index.
php?id_session=0
Pre-workshop survey: https://docs.google.com/forms/d/1Jnts6kSOb5PMf3v_vTMzKZUFXfvUkJpTNDQXEOE_8/edit#responses
Workshop presentations:
https://drive.google.com/drive/folders/1PgCN3IARXkUSdm0pvC7x0nro4azfpqT?usp=sharing
Workshop exercises:
https://drive.google.com/drive/folders/12gUt5dVERLh7HPfKZGM
Rixf55Lz9KScm?usp=sharing

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GBIF - Capacity Enhancement Support Programme

Candidates selection process. Documents
associated with the candidate selection
process. (Call and selection of Argentina andChile workshop candidates)

Yes

Argentina: Originally thought
to be for 20-25 participants,
due to high demand, theworkshop was extended to 38
effective participants.
Chile: Originally thought to be
for 20-25 participants, due tohigh demand, the workshop
was extended to 39 effective
participants. Also, thisworkshop was adapted to a

Zoom videos (4 calls + support calls):
https://drive.google.com/drive/folders/1wsNXD5_171q_4n4Ibp5j
DRNjK1LcTIEX?usp=sharing
Photo:
https://drive.google.com/file/d/1E_H1EwPXTnHykA7ABWAhnTsJ
zLMXGytp/view?usp=sharing
Webinars promotion:
https://drive.google.com/file/d/1LHqtajj45O4ptsmCTkTdzJyoLQq
DliFz/view?usp=sharing
Webinars registration:
https://docs.google.com/spreadsheets/d/1GuH0YIeuvy_dNbQmHzeQHLbOpo6BVwFYDHYkaMtOFU/edit?usp=sharing
Webinars videos:Planning a georeferencing Project. 1.804 views●
https://www.youtube.com/watch?v=HI73CL4fuhU&t=50s
Documentation and georeferencing tools. 951 views●
https://www.youtube.com/watch?v=nw6G3q_0c1E&t=84s
Use of Google Maps and Google Earth. 866 views●
https://www.youtube.com/watch?v=ol6De-pBMHA&t=17s
Webinars survey:
https://docs.google.com/spreadsheets/d/1MXaXdtiFOfXH86ZtiN
DaCAONbcm9FuDW5J3e_JhnA3c/edit?usp=sharing
Workshop survey: https://docs.google.com/forms/d/1ExsbEEGZaO73YvtLz6rI6N_LNFOzJig4vJk2NGkgBA/edit#responses
Argentina
Call: https://drive.google.com/file/d/1L6mXUH-8I8ronXRDAMVP5H5yW8vhllZ/view?usp=sharing
Program, objectives and participant profile:https://drive.google.com/file/d/1CadGedd10638sk-eDibbH73ddfoGw9w/view?usp=sharing
Participants: https://drive.google.com/file/d/1enUHa5XOfVxCAmjbKyR1HSG3xovooRW/view?usp=sharing
Chile
Call: https://drive.google.com/file/d/1l_vnPMdH2za_1Vo2V5w8WLr3NNDQf_D/view?usp=sharing
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GBIF - Capacity Enhancement Support Programme

virtual format due the COVID
pandemic. This workshop
was totally developed on-line,with the addition of a webinar
series, open to the generalpublic.
Georeferencing Workshops Memoires.
Text, slides, photographs, social media links(Argentina onsite, Chile online).

Yes

Program, objectives and participant profile:https://drive.google.com/file/d/1ERDfRxPp2_G2m8ZNv_1KuQZW9rpQnxg/view?usp=sharing
Participants:
https://drive.google.com/file/d/1vCEXq_DgbvSrwlaiKu_RN0hK9r
0b1USx/view?usp=sharing
Argentina:
Report (Annex 2):
https://drive.google.com/file/d/1ciO3B9QfSIiMd7kMfGLDUioVeR
Xs5uMv/view?usp=sharing
Photos:https://drive.google.com/drive/folders/1ZOguIGsTKPwZ7ZIG8yz
Em6AomuIiVS_k
Social media:
https://twitter.com/AnabelaPlos/status/1204015292906643457,
https://twitter.com/AnabelaPlos/status/1204104153460617218,
https://twitter.com/AnabelaPlos/status/1205619388268916738,
https://www.facebook.com/anabela.plos/posts/101581825689193
05
Chile
Report (Annex 3):
https://drive.google.com/file/d/1Weh22as6BzWphngOFGUYFaQ
XvTg8YJwz/view?usp=sharing
Photos:https://drive.google.com/file/d/1E_H1EwPXTnHykA7ABWAhnTsJ
zLMXGytp/view?usp=sharing
Social media:
https://twitter.com/AnabelaPlos/status/1328436068866281476,
https://twitter.com/sibcolombia/status/1329445102146777089,
https://twitter.com/GBIFChile/status/1329913632474488834,
https://twitter.com/GBIFChile/status/1207336055478898689,

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GBIF - Capacity Enhancement Support Programme

Yes

The prioritization was
performed based on all datafrom the countries available
through the GBIF network. As
local sources of localities
information are scarce andscattered, using the data
already published through
GBIF was deemed to yield
results more readily
applicable both for thecountries involved and forother publishers.

Prioritization of localities: localities for the workshops and generalgaps identified: see Annex 1(https://docs.google.com/document/d/1_NRJdkRUajtHHhgS7h5w
6LwzTZ6bfl3TDQjF8153Ffc/edit?usp=sharing).
Biodiversity Enhanced Location Services (BELS):
Annex 4:https://docs.google.com/document/d/1_NRJdkRUajtHHhgS7h5w
6LwzTZ6bfl3TDQjF8153Ffc/edit?usp=sharing
GitHub repository and code:
https://github.com/VertNet/bels

Yes

The global gazetteer wasdeveloped as part of the
Biodiversity Enhanced
Location Services (BELS).
Please see Annex 4 fordetails. Over 6500 localities
georeferenced (>4000
Argentina, >2500 Chile).

Biodiversity Enhanced Location Services (BELS):
Annex 4:https://docs.google.com/document/d/1_NRJdkRUajtHHhgS7h5w
6LwzTZ6bfl3TDQjF8153Ffc/edit?usp=sharing
GitHub repository and code:
https://github.com/VertNet/bels
Web interface temporarily at:https://localityservice.uc.r.appspot.com/

Yes

The prioritization was
performed based on all datafrom the countries available
through the GBIF network.

Prioritization of georeferencing regional needs: see Annex 1:
https://docs.google.com/document/d/10v4Isdb0wfxJySfKczpryqM
1AjQ0XVHLjTepC4h5AJs/edit?usp=sharing

Local localities list. Identification of
local/national sources of localities andgeoreferences, to prioritize georeferencing
during the workshops

Regional Georeferenced Localities. Global
gazetteer including georeferenced localities
from Southern South America available
through an API .

Prioritization of georeferencing regional
needs. List of georeferencing priorities forhttps://www.facebook.com/anabela.plos/posts/101597770954593
05.

future workshops and projects
Session reports. Meeting Summary
Yes

Argentina onsite workshop report (Annex 2):
https://drive.google.com/file/d/1ciO3B9QfSIiMd7kMfGLDUioVeR
Xs5uMv/view?usp=sharing
Chile online workshop report (Annex 3):
https://drive.google.com/file/d/1Weh22as6BzWphngOFGUYFaQ
XvTg8YJwz/view?usp=sharing
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6.

Events organized as part of the project

Event title

Taller:Georreferenciaciónde registros
biológicos: teoría yOrganizing

Date

Number of

Explanatory

institution

held

participants

notes

Museo
Argentino deCiencias
Naturales“Bernardino
Rivadavia”
MACNCONICET.
Argentina

December
09-13,
2019
38 participants(27 institutions)

Please see theReport for
details (Annex
2). Allsupporting
documents
other than theReport are in
Spanish.

Call: https://drive.google.com/file/d/1L6mXUH-8I8ronXRDAMV-P5H5yW8vhllZ/view?usp=sharing
Program, objectives and participant profile: https://drive.google.com/file/d/1CadGedd10638skeDibbH73ddf-oGw9w/view?usp=sharing
Participants: https://drive.google.com/file/d/1enUHa5XOfVxCAmjbKyR1HSG3xovooRW/view?usp=sharing
Workshop presentations:
https://drive.google.com/drive/folders/1OxZCccp5z_snbdpXClwxC71f0NmN3ui5
Workshop exercises:
https://drive.google.com/drive/folders/1OSDaEBXcD4Z4pApV9JZPnq1NLrzTFAmv
Survey (on-site):https://drive.google.com/file/d/15CcKheA5S4G8SHPSAvAQjSXyRzJrM6uA/view?usp=sharing
Report (Annex 2):
https://drive.google.com/file/d/1ciO3B9QfSIiMd7kMfGLDUioVeRXs5uMv/view?usp=sharing

Please see theReport for
details (Annex
3). Allsupporting
documents
other than theReport are in
Spanish.

Call: https://drive.google.com/file/d/1l_vnPMdH2za-_1Vo2V5w8WLr3NNDQf_D/view?usp=sharing
Program, objectives and participant profile: https://drive.google.com/file/d/1ERDfRxPp2_G2m8ZNv_1KuQZW9rpQnxg/view?usp=sharing
Participants:
https://drive.google.com/file/d/1vCEXq_DgbvSrwlaiKu_RN0hK9r0b1USx/view?usp=sharing
Workshop presentations: https://drive.google.com/drive/folders/1PgCN3IARXkUSdm0pvC7x0nro4azfpqT?usp=sharing
Workshop exercises:
https://drive.google.com/drive/folders/12gUt5dVERLh7HPfKZGMRixf55Lz9KScm?usp=sharing
Zoom videos (4 calls + support calls):
https://drive.google.com/drive/folders/1wsNXD5_171q_4n4Ibp5jDRNjK1LcTIEX?usp=sharing
Pre- workshop survey: https://docs.google.com/forms/d/1Jnts6kSOb5PMf3v_vTMzKZUFXfvUkJpTNDQX-EOE_8/edit#responses

práctica*

Taller:de registros

GBIF Chile,
GBIF
Argentina,

biológicos: teoría y

VertNetGeorreferenciación

práctica*

August 3–
December13, 2020

39 participants(21 institutions)

Source(s) of verification

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Final survey: https://docs.google.com/forms/d/1ExsbEEGZaO73YvtLz6rI6N_LNFOzJig4vJk2NGkgBA/edit#responses
Report (Annex 3)::https://drive.google.com/file/d/1Weh22as6BzWphngOFGUYFaQXvTg8YJwz/view?usp=sharing

OnlineGeoreferencing
Webinar Series

GBIF
Argentina,
VertNet23, 25,and 27
December2020> 1800 (seedetails in thesources ofverification)

This webinar
series wasplanned as partof the online
Chileworkshop.
However, as
the series was
open to all thecommunity, we
report it here
also as aseparate event.

Webinars promotion:
https://drive.google.com/file/d/1LHqtajj45O4ptsmCTkTdzJyoLQqDliFz/view?usp=sharing
Webinars videos:•Planning a georeferencing Project. 1.804 views
https://www.youtube.com/watch?v=HI73CL4fuhU&t=50s•Documentation and georeferencing tools. 951 views
https://www.youtube.com/watch?v=nw6G3q_0c1E&t=84s•Use of Google Maps and Google Earth. 866 views https://www.youtube.com/watch?v=ol6DepBMHA&t=17s
Webinars survey:
https://docs.google.com/spreadsheets/d/1MXaXdtiFOfXH86ZtiNDaCAONbcm9FuDW5J3e_JhnA3
c/edit?usp=sharing*EN: Workshop: Georeferencing biological records: theory and practice.

Other activities: an extra workshop was funded by the Fundación Miguel Lillo - FML (Tucumán, Argentina) and coordinated by Anabela Plos (GBIF Argentina) for the technicalpersonnel of the natural history collections of the FML. This workshop was developed on site in San Miguel de Tucumán (Argentina), March 02 to 06, 2020, reusing the documents
developed for Argentina's workshop.

A total of 20 participants, from 11 natural history collections of FML, participated in this short edition of the workshop.

http://www.lillo.org.ar/2020/03/curso-georreferenciacion-datos-biologicos

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7.

Calendar of activities

Activity

2019

2020

J J A S O N D J F M A M J J A S O N D
Activity: Kick-off virtual meeting
Lead partner: All partners

X X X X X X

Activity: Development of online workshop materials

X X

X X X X X X

Lead partner: VertNet
Activity: Identification of local/national sources ofduring the workshops

J

Materials were already developed and used, as
planned, but went through a new review process
before the workshop in Chile to adjust to local
needs (X).

Lead partner: VertNet

localities and georeferences, to prioritize georeferencing

Notes

X

Activity: Development of onsite workshop materials +confirm the undefined trainer

2021

X X X X X X

Lead partner: All partners

X

Although the localities were selected for both
workshops during the initial period, as another
GBIF snapshot became available in April 2020, we
redid the prioritization for the workshop in Chile toaccount for more recently published data (X).

Activity: Call and selection of Argentina workshop
candidates

X X

Lead partner: GBIF Argentina

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Deadline for mid-term reporting and milestones

Activity: Workshop in Argentina (onsite)
Lead partner: GBIF Argentina, VertNet

X

Mid-term report was delayed (originally Nov 2019).
The reason for the delay was to be able to include
the results from the workshop in Argentina in thereport.

X X X X X

As the workshop was adapted to a virtual format
and developed over a longer period of time,
technical support was also provided during the lastmonth (X).

X

Activity: Technical support for new incoming localities
from regional participants

X

Lead partner: VertNet
Activity: Call and selection of Chile workshop candidates
Lead partner: GBIF ChileX

The call and selection, thought for being developedin January and February, was completed in
January.

-

Activity: Workshop in Chile (online)

X X X X

Lead partner: All partners

The workshop, originally planned for March 2020
was postponed to August. Also, because of the
COVID pandemic, the workshop was adapted to a
fully virtual format (from August to December2020).

X

Activity: Identify georeferencing priorities within theregion

X X

Lead partner: All partners
Deadline for final reporting and completion of allactivities and deliverables.

X

X

Completion of final capacity self-assessment.

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7.1.

General comments on project implementation

Although the first workshop was developed normally (Buenos Aires, Argentina, December 2020), the second workshop that had been planned to take place in Santiago, Chile,
March 2020, was affected by the COVID pandemic. This workshop was adapted to a totally virtual format, through the SNDB-MinCyT e-Learning platform. In addition to modifying
the form of realization, it was decided to dedicate four months to its development, add an extra trainer (A. Plos) and also include a series of webinars (mandatory for participants,
but open to the general public) that dealt with complementary topics. It should be noted that due to a change in GBIF Chile's priorities, the time allocated to the project by its staff
was less than expected and this required greater dedication from the VertNet and GBIF Argentina nodes to be able to achieve all the goals and deliverables proposed in thisCESP Project.

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8.

Project communications and visibility

The results from the project have been and continue to be shared with the participants via email, and with thebroader community through the institutional webpages, including the project page on the GBIF website, andthrough social media and other online platforms (see verification sources above). In particular, regarding thegeoreferencing webinar series, much emphasis was put in opening it up to all the Spanish-speaking community.
We distributed invitations among the relevant GBIF Nodes, which in turn promoted the activities within theircommunities of practice. For one of the webinars we invited a guest speaker from SiB Colombia, which made thediscussion broader, richer, and contributed to disseminating both the series and the CESP project objectives andoutcomes. Videos from the webinar series, as well as other videos produced as training materials for the workshops(e.g., use of certain software and mobile applications) are available on a YouTube channel (seehttps://www.youtube.com/channel/UCIuArY_LJaDt0dANRcwCm3A) and continue to accumulate new views everyday.
Although the Global Gazetteer of Georeferences is currently functional, we will announce it through a social media
campaign as soon as the service is migrated to the georeferencing.org domain and basic user documentation isready (we estimate this to happen within the next couple of months). In the meantime, to those who directly
participated in the workshops, we will send email notifications alerting them about the service being alreadyfunctional. As explained in other sections of the report, the gazetteer is also part of a broader project, and it will
also get further promotion through it.

9.

Monitoring, evaluation and lessons learned

The project was completed satisfactorily, goals and deliverables were achieved.
Regarding the capacity self-assessments, there are no changes to report, except that GBIF Chile wasunderfunded.
Primary outcomes and their impacts:
Capacity enhancement: 77 participants from 48 institutions trained. Participants were selectedconsidering their capacity to disseminate knowledge acquired within their institutions. Over the next couple of years
there should be a measurable increase in the quality of data shared from our countries, particularly regarding
georeferencing.
Georeferencing >6500 localities: improved quality of associated records, increasing their fitness-for-use.
Georeferences available through the global gazetteer.
Global gazetteer of georeferences: all georeferences in GBIF records can be queried and retrieved. We
expect that this resource will have a broad impact throughout the community, improving the quality of records andrendering them fit for more purposes. The gazetteer will integrate into a broader service (Annex 4), incrementing
its impact.
Outcomes are well aligned with GBIF’s Capacity Enhancement Framework 1 goal and guiding principles.
Evaluation:
Project success will continue to be reinforced by disseminating materials created and broadly promoting the global
gazetteer service (see Sustainability section). The GBIF Secretariat may consider providing a single-entry point to1

Raymond & González-Talaván. 2015. GBIF Capacity Enhancement Framework.
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GBIF - Capacity Enhancement Support Programme

an index of training materials available from the community (see BITC2 model). Such resource could augment
visibility and reusability of materials produced by GBIF-funded projects and help avoid future effort duplication.

10.

Sustainability plans

Project sustainability plans build on three components:
Capacity enhancement: continue to encourage replication of the workshops within our countries. A replica of thevirtual workshop has been approved as an official course by the National University of Tucumán, Argentina, withparticipation of part of the project team (see Annex 5). We will also foster and support replicas in other countries
within the region.
Training materials: continue to promote materials produced and improve some for future workshops (e.g., adding
audio to presentations). The webinar videos continue to have new watchers every day, reaching a broader
audience across the Spanish-speaking community.
Global Gazetteer of Georeferences: as the deliverable we expect to have broadest impact, we focused on
securing its sustainability. As part of the BELS service (Annex 4), the cost for data storage and processing is
supported by the Field Museum of Natural History. This service is also part of the broader project “DigiLeap''
recently funded by the US National Science Foundation, starting January 2021, that includes Notes from Nature,
Simbiota, GEOLocate and the BELS developer team. Through this collaboration, sustainability is granted at least
for the next four years. We hope that BELS can be integrated in the future with the GBIF infrastructure.

11.

Additional sources of verification

The following Annexes are attached to this report, and also available at the given URLs:●

Annex 1 - Georeferencing priorities within the region

https://docs.google.com/document/d/10v4Isdb0wfxJySfKczpryqM1AjQ0XVHLjTepC4h5AJs/edit?usp=sharing●

Annex 2 - Workshop Memories - Argentina

https://drive.google.com/file/d/1ciO3B9QfSIiMd7kMfGLDUioVeRXs5uMv/view?usp=sharing●

Annex 3 - Workshop Memories - Chile

https://drive.google.com/file/d/1Weh22as6BzWphngOFGUYFaQXvTg8YJwz/view?usp=sharing●

Annex 4 - Biodiversity Enhanced Location Services

https://docs.google.com/document/d/1_NRJdkRUajtHHhgS7h5w6LwzTZ6bfl3TDQjF8153Ffc/edit?usp=sharing●
Annex 5 - Document relating to a workshop replica at the National University of Tucumán,
Argentina
https://drive.google.com/file/d/1H0KDV0vlR0-vN-Du8NLS59UIpkwakYy6/view?usp=sharing2

http://biodiversity-informatics-training.org/
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