Term 3, 2020

Guide to using Zoom
Zoom is the video conferencing program that will be used for your orientation session
and weekly 2-hour classes.
For best quality, we recommend joining Zoom lessons with your computer or tablet,
although it is also possible to join from your smartphone. To prevent audio feedback,please use earphones or headphones with a microphone instead of the built-in
speaker on your computer where possible.

Contents
1. How to join the Zoom class on your computer................................................... 2
2. Meeting controls ................................................................................................ 41) Basic controls ............................................................................................... 42) Raising your hand ......................................................................................... 43) Adjusting screen sharing view...................................................................... 54) Breakout rooms ........................................................................................... 5

J-Course | The Japan Foundation, Sydney

Guide to using Zoom

Term 3, 2020

1. How to join the Zoom class on your computer
1) Click on the Zoom link that was emailed to you the day before your classWe recommend joining a few minutes before class starts in case you encounter any
technical difficulties.
2) Download Zoom
If this is your first time using Zoom, you would need to download the client. This download
should start automatically (if it doesn’t, click ‘download here’). Once downloaded, click on
the ‘Zoom… .exe’ file to open Zoom.

Note: If you already have Zoom installed, you will not need to redownload and will instead
be prompted to open the application. Click ‘Open Zoom’.

J-Course | The Japan Foundation, Sydney2Guide to using Zoom

Term 3, 2020

3) Enter your name
You will be prompted to enter your name. So that your teacher can identify you, please use
the same name that you registered for J-Course with.

4) Wait for your teacher to approve your join request5) Once approved, click ‘Join with Computer Audio’ to join the class

Note: It is also possible to join Zoom lessons from your mobile. For more information on how to joina class from other devices, please visit the following link: https://support.zoom.us/hc/enus/articles/201362193-Joining-a-MeetingJ-Course | The Japan Foundation, Sydney

3Guide to using Zoom

Term 3, 2020

2. Meeting controls
1) Basic controls

fabcdegha) mute/unmute your microphone (you are muted by default when you join the meeting,press unmute to talk)b) turn your camera on/offc) see the list of participantsd) send messages in chate) use reactions (thumbs up or clap)f) toggle between speaker view (screen focused on whoever is speaking) or gallery view(see everyone in the room)g) toggle full screen on/offh) exit the meeting and close Zoom2) Raising your hand
 If your teacher is talking and want to ask a question, click ‘Participants’ (c) to open theparticipant list. Click on the ‘Raise Hand’ button on the bottom right.

A hand icon will appear next to your name on the participant list. Click on the button
again to lower your hand.

J-Course | The Japan Foundation, Sydney

4Guide to using Zoom

Term 3, 2020

3) Adjusting screen sharing view When your teacher is sharing their screen, this bar will appear on the top of yourscreen. Click on ‘View Options’ to exit full screen or adjust the zoom ratio.

4) Breakout rooms At times, your teacher will make ‘Breakout Rooms’ to split the class into smaller groups
for conversation practice. Click ‘Join’ when prompted to split into Breakout Rooms.



While you are in a Breakout Room, your teacher may broadcast messages to everyonein the class. The message will appear at the top of your screen.

Inside Breakout Rooms, the ‘Ask for Help’ button will appear at the bottom of yourscreen. Click this if you want to ask your teacher to come to your Breakout Room.

At the end of a Breakout session, a countdown will appear and you will be returned tothe main room automatically

J-Course | The Japan Foundation, Sydney5