Graduate School of Science and Engineering
Ehime University
Submission Guidelines for Doctoral Dissertation(Curriculum-based and Dissertation-based Doctoral Degrees)

1.

Qualification for the Submission(1) Curriculum-based Doctoral Course
A student enrolled at the Graduate School of Science and Engineering of Ehime
University meeting or expected to meet the following requirements may apply for theDoctoral Degree.
• Has attended this Graduate School for the designated period of doctoral course• Has received the necessary research supervision• Has acquired the course credits as per Academic Provision Article 14(1) of thisGraduate School(2) Dissertation-based Doctoral Course
A person registered in the Dissertation-based Doctoral Course and meeting one of
the following points may apply for the Doctoral Degree.
① Has withdrawn from this Graduate School after attending it for 3 (three) years ormore, acquiring the designated course credits, and receiving the necessary
research supervision② Has a research record of 4 years or more after acquiring a master’s degree③ Has a research record of 6 years or more after acquiring a bachelor’s degree④ Does not fall within the above categories but has been qualified by theEngineering Committee of the Graduate School Has a research history of 10 years or more after graduation from a two-yearcollege or from a technical school under the old system or technical college

Has a research history of 12 years or more after graduation from a high

school under the new system
Has a research history of 10 years or more after graduation from a highschool under the old system

Does not fall within the above categories but is recognized as having a
research history equivalent to that of a person who has completed a doctoralcourse[N.B.]The research record shall refer to the following positions held and sum of therespective periods.
① The research period at a university as a fulltime faculty② The research period at a university as a research student③ The period at a university as a graduate student④ The research period at a government, public, or private organization⑤ Any other period as recognized by the Graduate Course committee

2.

Submission Period(1) Curriculum-based Doctoral Course
The Dissertation and degree application may be submitted within the designatedperiod of doctoral course but only after completing 2 (two) years as an enrolledstudent. However, if the Faculty Meeting of the Graduate School of Science andEngineering recognizes that the applicant meets Academic Provision Article 47 for
the Graduate Course, the application may be submitted after completing 1 (one)year as an enrolled student.
As a rule, a student willing to acquire the degree within the standard course period
must submit the Dissertation and related documents by 25 December (if it is aweekend day, the next weekday) of the final academic year. In the case of students
entering the course in October, the Dissertation and related documents must besubmitted by 30 June of the final academic year.
(2) Dissertation-based Doctoral Course
The Dissertation and the degree application may be submitted anytime during theyear. (As a general rule, however, the hearing and defense take place only in themonths of February, June, and October.)

3.

Application Documents(1) Curriculum-based Doctoral Course①

Application for degree (Form No. 1-1)

1 copy②

5 copies
1 copy④

1 copy1 copyDissertation③ Dissertation summary (Form No. 3)
Curriculum vitae (Form No. 4)⑤ Degree type confirmation sheet (Form No. 9)

An applicant who has published reference papers must submit the following (⑥～⑨) papers in addition to above documents.
⑥

Contents of the dissertation (Form No. 2)⑦

Copies of published core reference papers⑧

Acceptance letter for a paper in press⑨

Letter/s of consent from the co-author/s

5 copies(see Notes 1)

5 copies
1 copy1 copy (for each co-author)(Form No. 5)(If a letter of consent is not available, please include the reason)(2) Dissertation-based Doctoral Course①

Application for degree (Form No. 1-2)②

Contents of the dissertation (Form No. 2)

5 copies③Dissertation

5 copies

1 copy④

Dissertation summary (Form No. 3)⑤ Copies of published core reference papers(see Notes 1)⑥

1 copy5 copies

Curriculum vitae (Form No. 4)

1 copy⑦

1 copy each
1 copy from each
1 copy⑩57,000 yen

Degree certificates of previous courses attended⑧ Research experience certificate/s (Form No. 8)⑨ Degree type confirmation sheet (Form No. 9)

Application charge⑪ Residence certificate (or something that confirms the nameand nationality) (see Notes 3)⑫ Family Registration Certificate (only if the name has
been changed)⑬1 copy
1 copyLetter/s of consent from the co-author/s(Form No. 5)
1 copy (for each co-author)(If a letter of consent is not available, please include the reason)

Notes
1)

The published core reference papers refer to peer-reviewed journal papers, which
are the basis of the dissertation.

2)

The degree application charge (of 57,000 yen) is not required if the application ismade within a year of withdrawing from the Graduate School after attending it for 3(three) years, acquiring the required course credits, and receiving necessary
research supervision.

3) Only persons not holding Japanese citizenship.
4.

Submission Procedure
The Dissertation and the related degree application documents must be submitted inperson to the Education Support Division（Engineering Team), Ehime University .

(1) Curriculum-based Doctoral Course
When submitting the Dissertation, consent must be obtained from the main researchsupervisor.
(2) Dissertation-based Doctoral Course
When submitting the Dissertation, consent must be obtained from the Introducing
Professor of this Graduate School.
5.

Guidelines for preparation of the Dissertation and related documents(1) Dissertation
The Dissertation may be written in Japanese or English. It is desirable that theDissertation be printed on A4 (210x297mm) white sheets with double line spacing(typed or word-processed).

[Sample cover for the Dissertation]<Dissertation Title><Dissertation Title><Name><Name><Year of Submission>↑Spine↑Front cover(2) Core and Other Reference Papers①Copies of the published core reference papers should be put together in a filewith ‘Core Reference Papers’ and <Name> printed on the file cover.

②A core reference paper with co-authorship may be included only if the co-author
has no record of using it in his dissertation or for any degree application in thepast, and it has been already published or is in press.

③

If there is need to include other published reference papers, they should be put
together in a file with ‘Other Reference Papers’ and <Name> printed on the filecover.

(3) Dissertation Summary①

The Dissertation Summary may be written in Japanese (up to 2000 characters)
or English (up to 1500 words).

②

The writing space shall be as designated in the Form No. 3(Standard format for Japanese: A4 sheet, 11-point fonts, 38 characters in oneline, 40 lines in one page, 25mm margin all round)(Standard format for English: A4 sheet, 12-point fonts, single line spacing,25mm margin all round)③

Figure/s, table/s, chemical symbols, etc. included in the summary must be veryclear.

6.

Guidelines for Preparing Application Documents
Please refer to separate sheet for the guidelines for preparing the following
application documents.
(1) Application for degree(Curriculum-based) Form No. 1-1(Dissertation-based) Form No. 1-2(2) Contents of the dissertation

Form No. 2(3) Dissertation summary

Form No. 3(4) Curriculum vitae(5) Research experience certificate/s

Form No. 4
Form No. 8(6) Degree type confirmation sheet

Form No. 9(7) Letter/s of consent of the co-author/s
Form No. 5(If a letter of consent is not available, format for stating the reason isoptional)
7.

Hearing Defense of the Dissertation(1) The Hearing Defense is organized by the Assessment Committee, and is chairedand conducted by the committee head (the main research supervisor or theintroducing professor).

(2) The applicant will be informed directly of the date and time of the Hearing Defense,
and it is required that he/she presents the Dissertation content at the designatedtime.
8.

Final Defense/Examination (Curriculum-based Doctoral Course)(1) The final defense/examination is carried out in written or oral form focusing on theDissertation and related subjects.
(2) The applicant will be informed directly of the date and time of the final
defense/examination.
9.

Final Defense/Examination (Dissertation-based Doctoral Course)(1) Final Defense/Examination is conducted to confirm that the doctoral candidate has abroad academic knowledge equivalent to or more than that of a curriculum-based
doctoral degree conferee of this Graduate School. The Defense/Examination ismainly focused on the submitted Dissertation including some related topics. It is
conducted in either written or oral form. Moreover, there is a test involving foreign
language to check the academic ability of the candidate.
(2) The applicant will be informed directly of the date and time of the final defense ororal examination.
10. Publication of the Dissertation
Those persons who are awarded a doctorate degree will have their dissertations
included on the Ehime University Institutional electronic repository from which they
can be accessed and downloaded via the internet. In such cases, having reviewed
and confirmed any relevant rights and usage policies (e.g. publisher copyright policy[see note below], etc.), the documents listed below must be submitted to theEducation Support Division（Engineering Team), Ehime University, within 3 monthsof completing your degree.
The documents listed under ② and ③ below are to be saved electronically andsubmitted on CD (PDF/A (ISO-19005)
Documents to be submitted:① Dissertation Release Consent and Application for Entry in the Ehime University
Institutional Repository (Form 11) (1 copy, paper)② Dissertation summary (Form 3) (1 copy, electronic)③ Dissertation (1 copy, electronic)④ Online publication of dissertation (Institutional Repository inclusion) checklist(Form 1) (1 copy, paper)※ Format of CD label.

Dissertation titleCourse of Specialization:
Name:
Degree number:
Date degree was attained:

Note: In cases of dissertation publication or inclusion in a journal
It is necessary to check publisher policy if a dissertation that has been published or has
appeared in a journal is submitted for entry into the institutional repository. If adissertation is submitted without such confirmation, infringes copyright, and is thesubject of complaints, responsibility shall fall on the principle author. In order to avoid
such situations, please confirm whether or not previously published material is permitted(and the length of that permission) to be included in the repository prior to submitting itfor repository inclusion. If unsure, please contact the publisher directly. If you are unableto check the rights and usage policy, please contact the library academic information
division (図書館学術情報チーム).
(2) Exceptions to the Release of Dissertation Period
If you meet one of the following criteria detailed below (exceptional circumstances),1 – ○5 to the Education Support Division（Engineering Team), Ehime
submit documents ○University, within 3 months of completing your degree.
EAEAAA

5 below, submit two CDs: one as above, andWith respect to the document listed under ○an additional CD with the label marked “NOT TO BE RELEASED” in addition to theEAA

required information outlined above. Your dissertation will only be available for viewing
from Ehime University library, until such time as you are able to release your dissertation(i.e. your extenuating circumstance has been resolved).
Once the reason for your dissertation not being released is resolved, submit thedocument

entitled“Onlinepublicationofdissertation(Institutionalextenuating circumstance resolution report” (Form 2) as soon as possible.

Repository)

Documents to be submitted①Dissertation Release Consent and Application for Entry in the Ehime University
Institutional Repository (Annex form 11) (1 copy, paper)②

Dissertation summary (Form No. 3) (1 copy, electronic)③④

Dissertation abstract. (1 copy, electronic)
Reason for not submitting (any format acceptable)⑤

Dissertation (2 copies, electronic)⑥

Online publication of dissertation (Institutional Repository inclusion) checklist (1 copy,paper)* Recognized Exceptional circumstances① Because of an application for patent, etc.
②③

Because permission from a publisher has not been granted for articles accepted forpublication.
Because of issues of privacy protection.

④

Because an article is to be submitted, or accepted for publication.

※Persons who meet a criterion for exceptional circumstances (below) will be contacted
every three years by their supervisor to discuss the release of their dissertation.

(Last revised:(Last revised:

April 1st 2013)
July 10th 2014)