JOB VACANCY
External
Consultancy for Policies Review and Creation
WANEP-Nigeria is the Nigerian Country Office of the West Africa Network for Peacebuilding(WANEP), a Sub-regional NGO with regional secretariat based in Accra, Ghana, whose mission
is to enable and facilitate the development of mechanisms for cooperation among civil societybased peacebuilding practitioners and organizations in West Africa by promoting cooperative
responses to violent conflicts; providing the structure through which these practitioners andinstitutions will regularly exchange experience and information on issues of peacebuilding,conflict transformation, social, religious and political reconciliation; and promoting West Africa’s
social and cultural values as resources for peacebuilding.
We are recruiting to fill the position below:
1. Purpose of the Consultancy
The primary purpose of the consultancy is to review and draft new operational policies, processes,and procedures for WANEP covering the entire organization's systems and processes, and create
or review existing operating forms and procedures.
The consultant will be required to carry out a system assessment of the organization and develop
policies, procedures, and systems that best suit the operations of the organization and donor
requirements for best practices in line with the organization’s strategic plan.
2. Expected tasks of the consultant:
I.

Carry out an independent assessment of the systems and processes (travel to Lagos andAbuja office will be required).

II.

Consult with internal and external stakeholders to ensure the inclusion of relevant
factors.

III.

Review of organizational policy to reflect best practices and international standards.

No 27, Adeniji Street Off WEMPCO Road Ogba, Lagos, Nigeria
Tel: +2348062072468 / 8033243345
Email: wanep@wanepnigeria.org
Site web: www.wanepnigeria.org / www.wanep.org

IV.

Review the existing systems and processes and create new policies, processes, andprocedures in line with international best practices for NGOs.

V.

Review policies to align with the organization's strategy and donor requirements.

VI.

Ensure that policies meet Nigerian legal and donor requirements.

VII.

Provide education, interpretation, and consultation to staff on policies andprocedures.

3. Deliverables
I.

Standard Policies, procedures, and process documents (Detailed and Summarized).

II.

Forms, tools and Template to be operationalized by WANEP (Where applicable).

III.

Diagrammatic display of process (if applicable).

IV.

Review and develop all relevant policies and procedures (stand-alone policies) undereach LOT category.

4. Category of Policies (LOT)
LOT 1 – Finance, Internal Control, and Grant Management
LOT 2 – Operations, Procurement, Supply Chain and Administration
LOT 3 – Human Resources Management
LOT 4 – Code of Conduct and Safeguarding
LOT 5 – Program, Monitoring, and Advocacy
LOT 6 – Safety and Security
LOT 7 – Ethics, Governance and Legal
5. Timeframe

The time frame will be for 1 month commencing from the date of contract signing but notexceeding 31st of January 2024.
6. Evaluation of offers
Consultants may be invited to discuss their proposals with a presentation and for budget
negotiation at WANEP’s discretion and as may be applicable.
WANEP reserves the right to:• Accept the whole, or part only, of any submission• Accept none of the proposals• Republish this Request for Proposal if suitable consultants cannot be selected.
WANEP may award multiple contracts to a single or different consultant (individual or corporateentity) and all contracts will be non-exclusive.
7. Plagiarism
All policies developed will be subjected to plagiarism checks to prevent data protection risks.
WANEP has the right to reject any policies, procedures, process, and template developed if it fails
plagiarism check.
8. Required Qualifications and Experience:
For Individual and Corporate Organisations
A minimum of 7 years of professional work experience in a relevant policies category (LOT).

The applicant/team leader would have an educational background at the postgraduate level.

Demonstrated skills and experience in relevant policy development and system review.

Demonstrated work experience and understanding of international donor regulations such as
USAID, EU, ECHO, etc.



For corporate organizations, demonstrate skills and experience in organizational systemreview and experienced team members.

9. How to ApplyInterested applicants (individual or corporate) should submit their technical proposal (achecklist of policies/processes under each LOT category) and financial proposal as well as
Resume (for an individual) and Company profile and resume of team members (for acorporate entity) to tender@wanepnigeria.org

Applicants should indicate the category of the LOT being applied for as the subject of theemail e.g “Consultancy for LOT 1, LOT 2, and LOT 3”

Other information may be required from the consultant as the need may arise.

Deadline for submitting applications: 8th of December 2023.