EU Advanced Research Fellowship
Application Guidelines for Academic Year 2023
1．Purpose
EU Advanced Research Fellowship (hereinafter referred to as "fellowship") focuses on a promising field
where more innovations can be created by utilizing both Ehime University and its regional strengths. In thetarget field, the fellowship aims to strategically foster doctorate holders who will play a key role in thefuture. It also aims to maintain and strengthen the first-rate quality and diversity of basic and academic
research which adds value-creation. With the view to achieving these goals, the fellowship provides
financial support to the selected doctoral students while offering programs to enhance their research skills
and secure their postdoctoral career path.
2．Planned Number of Recipients
6 Recipients
3．Eligibility and Requirements
Those who can apply for the fellowship (hereinafter referred to as "applicant") must be currently enrolled
in a master's program or hold a master's degree from Ehime University or any other university. Applicantsmust also fulfill the following eligibility and requirements.
(1) Applicants must plan or wish to be enrolled in a doctoral program of the Graduate School of Scienceand Engineering at Ehime University (hereinafter referred to as "doctoral program") in April 2023 or
September 2023.
(2) Applicants must have excellent research skills and a strong intention to engage in research work in their
future career. Domestic and international applications are accepted.
However, those who fall under any of the following conditions are NOT eligible to apply.
(1) Students who are recognized to be receiving stable income such as salary, wages, executive
compensation, etc. of 2.4 million yen or more per year from their company, etc.
(2) Students who are supported by Research Fellowships for Young Scientists from the Japan Society for
the Promotion of Science (including those whom JSPS has unofficially selected), Japanese Government(MEXT) Scholarships for international students, or any other scholarships from the home countries ofinternational students (It is possible to apply for these programs, but it is not possible to receive funding
from either of these programs and this fellowship at the same time.)(3) Students who have not yet received their master's degree due to a delay or postponement because of
their poor academic performance(4) Students on a leave of absence
4. Eligibility for Former Fellowship Recipients
Students who have been recruited by the fellowship before are not eligible to apply again.

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5．Fellowship Period(1) Students enrolled in April: 3 years from April 1, 2023 to March 31, 2026
(2) Students enrolled in September: 3 years from September 24, 2023 to September 23, 2026
6. Fellowship
The fellowship amount for the academic year 2023 is listed below. Please note that this amount could besubject to change.
(1) Students who are recruited for the fellowship (hereinafter referred to as "fellow") are provided ResearchExpenses and a Research Support Grant (equivalent to living expenses).
(2) Research Expenses are no more than 300,000 yen per year, (however, no more than 150,000 yen in theacademic years 2023 and 2026 for the fellows enrolled in September) and they are to be managed by theUniversity according to the University's accounting procedures.
(3) The Research Support Grant is 150,000 yen per month and this amount will be provided every month.
(This grant may be reduced depending on when the fellowship is provided, and may also be reduced in theevent of suspension.) In principle, for the fellows residing outside Japan, the payment will begin in themonth that the University confirms their arrival in Japan. In addition, if the fellows stay outside Japan for
the entire period from the first day of the month to the last day of the month due to a temporary return, theResearch Support Grant will not be provided for the month in question.
7. Tuition Fees Exemption
The fellows are exempt from tuition fees during their fellowship period. However, if the fellows lose theirfellowship qualification in the middle of a semester, they may be required to pay a portion of the tuition
fees that was exempted.
8．Application Procedure
Applicants are requested to submit the documents listed in (1) ① and ② below (including documentsthat serve as evidence for Form 1-3) to their (prospective) supervisors in advance. In addition, uponreceiving the materials from the applicant, the (prospective) supervisor must submit the documents listedin (1) ①～④ below in electronic format to the e-mail address as indicated in (2) "Submission Method"
below within the submission period.
(1) Documents to be submitted(language of use: Japanese or English)【 Applications in paper form are not accepted. 】① Application Forms
Fill out the necessary information on the application forms (Forms 1-1, 1-2, 1-3) and submit them as aword file and a pdf file, as well as documents and other materials that serve as evidence for Form 1-3.
【 Remarks about Human Rights Protection and Compliance with Laws and Guidelines 】
In the process of implementing the research plan, if the research activities require consent and/orcollaboration of a third party, careful attention dealing with personal information, or appropriate actions
to comply with bioethical and/or security measures; the kind of measures taken under the laws andguidelines must be described in concrete terms. For example, this applies to investigations, research, and2experiments which need to obtain the approval from the Information Committee or the Ethics Committee
inside and outside the University. And therefore, this applies to questionnaires/interviews including
personal information, cultural assets inside and outside the country, usage of provided samples, invasive
research, human genome, genetic modification, or animal experiments.
② Transcript
Applicants must submit a transcript at the end of a master's program as a pdf file. Applicants who are
currently enrolled in the master's program and wish to be enrolled in September must submit thetranscript issued at the time of application.
③ Academic Achievements Evaluation Forms
The (prospective) supervisor is requested to fill out the "Main Academic Achievements EvaluationForm" (Form 2-1) and "Other Academic Achievement Evaluation Form" (Form 2-2) by referring to thematerials and evidence submitted by the applicant for Form 1-3, and submit both as a word file and apdf file.
④ Evaluation Form from Supervisor (Comments from Supervisor)
The applicant's (prospective ) supervisor is requested to fill out the "Evaluation Form on EU Advanced
Research Fellowship Applicant" (Form 3) and send both as a word file and a pdf file to the e-mail address
as indicated in (2) below.
(2) Submission Method
The (prospective) supervisor is requested to send the application documents in electronic format by e-mailto the following address during the submission period.
① E-mail address to submit：fsapply@stu.ehime-u.ac.jp② Submission Period: Wednesday, March 1, 2023 to Monday, March 13, 2023 by 10:00 a.m.
9. Selection and Notification of Results(1) Selection
The Fellowship Operating Committee screens the application documents in line with the following selection
criteria.
① The research work to be conducted during the doctoral program must clearly describe the research topic
background and the research focus must be prominent. The research method must also be original andthe future vision of the research topic must be clearly described.
② Applicants who are expected to become outstanding researchers to play a significant role in their future
academic field after the completion of the research work at Ehime University③ Applicants with excellent academic records in their master's program.
④ Applicants with outstanding research achievements in their master's program⑤ Applicants who are in need of financial support(2) Notification of Selection Result
Notifications of the selection result will be sent to all the applicants and their (prospective) supervisors by
e-mail no later than Friday, March 31, 2023.

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(3) If the number of selected studsents is less than the planned number, or if there are vacancies, a second
round of recruitment may be conducted at a later date.
10．Important Reminders regarding the Application Documents and Selection(1) Prescribed application forms (Forms 1-1, 1-2, 1-3, 2-1, 2-2, 3) must be used for the application. Anychanges to the forms, additions of any other documents, or submission of other documents except theprescribed forms are not accepted.
(2) Any changes or additions to the application documents are not accepted once submitted.
(3) Only one application per applicant is accepted. If one applicant submits two applications or more, allthe applications become invalid.
(4) If false information is found in the application documents, even if it is after being selected, the student
may be disqualified from the fellowship and the student's fellowship may be terminated, retroactive to thestart date of the fellowship period.
(5) Result of this selection is valid only for the recruitment for the academic year 2023.
(6) Those who have passed this selection and plan to be enrolled in September will be officially selected as
fellows after they have passed the entrance examination and have met all the conditions as indicated in "3.
Eligibility and Requirements" above.
11．Obligations of Fellows(1) Fellows have the following obligations:① Commitment to carrying out research in accordance with the submitted research plan
② Participation in the programs for enhancing research skills assigned by the University③ Periodical reporting on research progress to their supervisor④ Periodical mentoring with their Fellowship Coordinator(2) The Fellows are requested to give presentations on their research accomplishments outside the University,
as periodically set by their field.
(3) Supervisors are requested to ask their fellow for periodical accomplishment reports to check theimplementation status of the obligations as indicated in (1) and then assess the fellows' research progress.
(4) Supervisors are requested to report on their fellow's implementation status of the obligations as indicatedin (1) to the Fellowship Operating Committee. In response to the reports, the Fellowship OperatingCommittee is to take necessary actions.
12．Suspension and Return of Fellowship
The Fellowship Operating Committee will suspend the provision of the fellowship when the fellow falls
under the following conditions other than the terms as indicated in (1) to (4) after "However" in "3.
Eligibility and Requirements".

4(1) Proof that the fellow's progress in the research plan or implementation of the fellow's obligations asindicated in "11. Obligations of Fellows" is significantly inadequate.
(2) Withdrawal of the fellow(3) Proof that the fellow residing outside Japan is unable to arrive in Japan within six months of the date ofenrollment(4) Proof that the Fellowship Operating Committee deems valid for suspension
If the suspended fellowship has already been provided, it must be returned immediately.
13．Handling of Personal Information
The personal information contained in the application documents is used only for this selection andnotification of the results. The information may be used to compile statistics for the purpose of discussing
the future fellowship scheme, however in that case, all the personal identifiers are stripped in the process.
14．Contact Information
The office for EU Advanced Research Fellowship,
Administration Division, Faculty of Engineering at Ehime University
E-mail address:：fsjimu@stu.ehime-u.ac.jp
Phone Number：089-927-8850
15. Special Remarks(About this fellowship project)
Since this fellowship project is implemented with support from the Japanese government, the contents ofthe project may be subject to change depending on the budgetary measures.
(Research Support Grant under the tax laws)(1) Among the fellowships, the Research Support Grant is not a salary, but it is treated as "miscellaneous
income" according to the tax laws. Since the Research Support Grant is subject to income tax andresident tax, every fellow is required to declare their own income. (Note: International students may not
be required to declare their income if they follow the procedures under the tax conventions.)(2) Applicants who are currently supported by a parent or other family member must inform the person
responsible for their support (parent or other family member) that "the Research Support Grant is treatedas miscellaneous income under the tax laws". They must also inquire at the workplace of the person
responsible for their support (parent, etc.) about the treatment of dependents regarding health insurance,support allowance, etc. For the treatment of dependents for income tax purposes, they may need tocontact the local tax office. Fellows must take the necessary steps to enroll in National Health Insurance,
National Pension, etc. on their own by inquiring at the municipal office of the city, ward, town or village
where they reside.

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