○Hiroshima University Regulations Regarding Foreign Research Students(April 1, 2004 Regulation No. 11)
Hiroshima University Regulations Regarding Foreign Research Students
Purpose:Article 1. These Regulations prescribe matters necessary to foreign research students
conducting research on specific matters in a school, graduate school, attached research
institute, Research Institute for International Advanced Studies, national joint usage
facility, or joint education and research facility on campus (hereafter, Schools, etc.) at
Hiroshima University (hereafter, This University), based on the stipulations in Article 52,
Paragraph 2 of Hiroshima University General Provisions (April 1, 2004 Regulation No.
2; hereafter, General Provisions) and Article 53, Paragraph 2 of Hiroshima University
Graduate School Regulations (January 15, 2008 Regulation No. 2; hereafter, Graduate
School Regulations) (including foreign exchange research students (hereafter, Foreign
Exchange Research Students), based on the Guidelines for the Japanese Government
International Student Scholarship System (March 31, 1954 Minister of EducationRuling); hereafter, (Foreign Research Student)).
Research Application and Examination Fee:
Article 2. A person falling under any of the following shall be eligible for admission to aschool, attached research institute, Research Institute for International Advanced Studies,
national joint usage facility, or joint education and research facility on campus as aForeign Research Student.
[1] A person who has completed 14 years of school education in a foreign country[2] A person who has completed 12 years of school education in a foreign country andgraduated from a university or junior college in Japan[3] A person at This University possessing considerable academic ability recognized as
being a suitable Foreign Research Student(2) A person falling under any of the following shall be eligible for admission to a graduate
school as a Foreign Research Student.
[1] A person who has completed 16 years of school education in a foreign country[2] A person at a graduate school at This University possessing considerable academic
ability recognized as being a suitable Foreign Research StudentArticle 3. A person applying for status as a Foreign Research Student must submit thefollowing documents to the president through the School, etc. at which s/he desires toconduct research, up to 30 days prior to the start of the research for a person residing inJapan, and, as a rule, up to 4 months prior to the start of the research for a person residing
overseas, along with an examination fee of 9,800 yen.
[1] Application for Foreign Research Student Status (Appended Form)[2] Curriculum vitae[3] Certificate of graduation and academic transcript from the last school attended[4] Letter of recommendation issued by the chairperson (or higher) or supervisingteacher of the faculty where the applying person studied in the last school[5] Copy of the applicant’s resident register, Certificate of Items Stated in Resident
Register that lists residence status, or copy of Residence Card (applicable only forpersons residing or to reside in Japan)[6] Copy of passport (or official document which proves a foreign nationality in case thepassport is not available, applicable only to persons residing overseas)(2) Notwithstanding the stipulations of the preceding paragraph, when a person applying forstatus as a Foreign Research Student is enrolled as a special auditor in the school orgraduate school for which he/she is applying or enrolled as a special auditor in the 3 + 1
Program at the Morito Institute of Global Higher Education of Hiroshima University,
he/she may submit the following documents:[1] Application for Foreign Research Student Status (Appended Form)[2] Curriculum vitae[3] Copy of Residence Card
Authorization for Acceptance:
Article 4. The acceptance of a Foreign Research Student shall be authorized by thepresident, following discussion at a Faculty Meeting (or a corresponding organization in
the case of Schools, etc. without a Faculty Meeting) at the relevant School, etc.
(2) The president shall issue a letter of acceptance in advance to persons residing overseas
who are given authorization in accordance with the stipulations set forth in the preceding
paragraph.
Research Period:
Article 5. The research period for a Foreign Research Student shall be 1 semester or 1
academic year, as a rule. However, this shall not apply in cases where the president
recognizes the existence of special circumstances.
Continuation of Research:Article 6. When a Foreign Research Student desires to continue research after theconclusion of a research period, s/he must receive permission by submitting theApplication to Continue Research as a Foreign Research Student to the president throughthe relevant School, etc. up to 30 days prior to the conclusion of the research period. In
this case, the stipulations set forth in the preceding article shall apply mutatis mutandis tothe period of research.

(2) The examination fee and admission fee shall not be collected from persons whocontinue research in accordance with the stipulations set forth in the precedingparagraph.
Admission Fee:
Article 7. A person who intends to accept the offer of admission must pay an admission feeof 84,600 yen by the designated date.
Research Fee:
Article 8. A Foreign Research Student must pay a research fee of 29,700 yen per month by
the designated date, for a 6-month period each time, in accordance with the research
period (or the amount for that period when the research period is less than 6 months).
(2) When the research fee is not paid by the designated date, demand for payment shall bemade by a posted notice, etc. to the student, parents, etc.
Teaching Advisor:
Article 9. The dean of the relevant School, etc. must designate a teaching advisor for theForeign Research Student.
Burden of Fees:
Article 10. Fees required for research, experiments, and practical training shall be theresponsibility of the Foreign Research Student, as appropriate.
Retraction of Permission:
Article 11. The president shall retract permission for research when a Foreign ResearchStudent falls under one of the following.
[1] When the Foreign Research Student is recognized as demonstrating poor research[2] When the Foreign Research Student manifests inappropriate behavior(2) When a Foreign Research Student who neglects to pay the research fee even after
receiving demand for payment does not make payment within 3 months, calculated fromthe day This University made a claim for the research fee to said Foreign ResearchStudent (or the day a claim arrives when the claim is made by post), the president shallretract permission to conduct research.
Article 12. Intentionally Omitted
Refunding Examination Fees, Admission Fees, and Research Fees Already Paid:
Article 13. Examination fees, admission fees, and research fees that have already been paid
shall not be refunded.
Special Cases for Foreign Exchange Research Students, etc.:
Article 14. Notwithstanding the stipulations set forth in Article 3 and Article 6, Paragraph 1,
Foreign Exchange Research Students shall not be required to pay the examination fee orsubmit the documents listed in Item 3 or Item 5 of Article 3.

(2) Notwithstanding the stipulations set forth in Article 3, payment of the examination fee
shall not be required for a Foreign Research Student from whom the examination fee,admission fee, and research fee are non-collectible through an inter-university exchange
agreement, interdepartmental exchange agreement, or the equivalent that has beenconcluded between This University and a foreign university or junior college (including
an institution of higher learning other than a university) (hereafter, Foreign ResearchStudent from Whom Tuition, etc. are Non-Collectible Based on Agreement).
(3) The stipulations set forth in Article 7 and Article 8 shall not apply to the Foreign
Exchange Research Students and Foreign Research Students from Whom Tuition, etc.
are Non-Collectable Based on Agreement.
Article 14-2. Notwithstanding the stipulations set forth in Article 3, Article 7, and Article 8,Paragraph 1, the examination fee, admission fee, and research fee shall not be collectedfrom the conclusion of the course period to the end of said semester from a special auditor(as stipulated in Article 2, Paragraph 2 of Hiroshima University Student Exchange
Regulations (April 1, 2004 Regulation No. 7)) that falls under any one of the following
items, when said special auditor desires admission to and is accepted as a Foreign ResearchStudent to a school, attached research institute, Research Institute for International
Advanced Studies, national joint usage facility, or joint education and research facility oncampus.
[1] A person who has taken the entrance exam for admission to a graduate school atThis University by the conclusion of the course period and has been accepted as astudent for admission to a graduate school at This University, or person whose exam
results are not yet available[2] A person who will take the entrance exam for admission as a student to a graduate
school at This University from the conclusion of the course period to the end of said
semester[3] A person who will be admitted as a Foreign Research Student to a graduate schoolin This University from the semester following the conclusion of the course period(restricted to individuals desiring admission as a student to a graduate school at This
University following completion of the research period)(2) When a Foreign Research Student set forth in the previous paragraph falls under any
one of the following, permission for research shall be retracted.
[1] When the application procedure for admission to a graduate school at This
University or research application fails to meet the deadline[2] When the entrance exam for a graduate school at This University has not beentaken

[3] When the entrance exam for a graduate school at This University has not been
passed[4] When admission procedures for a graduate school at This University fail to meetthe deadline(3) Notwithstanding the stipulations set forth in the previous paragraph, when an individual
who falls under Item 3 of the previous paragraph desires admission as a Foreign
Research Student to a graduate school from the following semester, permission forresearch shall not be retracted.
Miscellaneous Provisions:
Article 15. In addition to the regulations prescribed here, stipulations set forth in theGeneral Provisions or Graduate School Regulations shall apply mutatis mutandis tomatters necessary to Foreign Research Students.
Supplementary Provisions
1. This regulation shall come into effect from April 1, 2004.
2. When this regulation comes into effect, persons authorized for acceptance as Foreign
Research Students in accordance with the former Hiroshima University Rules Regarding
Foreign Research Students (Hiroshima University Regulations of 1972 Regulation No.
5) shall be regarded as having been authorized for acceptance as Foreign ResearchStudents in accordance with this regulation.
3. When a person approved to complete the Hiroshima University Graduate School Leader
Education Program desires admission to a School, etc. as a Foreign Research Student
during the period up to the start of study and his/her acceptance is authorized, theexamination fee, admission fee, and research fee shall not be collected, notwithstanding
the stipulations set forth in Article 3, Article 7, and Article 8, Paragraph 1.
Supplementary Provisions (April 1, 2005 Regulation No. 34)
This regulation shall come into effect from April 1, 2005.
Supplementary Provisions (September 19, 2006 Regulation No. 112)
This regulation shall come into effect from October 1, 2006.
Supplementary Provisions (January 15, 2008 Regulation No. 13)
This regulation shall come into effect from April 1, 2008.
Supplementary Provisions (March 30, 2012 Regulation No. 23)
This regulation shall come into effect from April 1, 2012.
Supplementary Provisions (August 30, 2012 Regulation No. 120)

This regulation shall come into effect from August 30, 2012, and the stipulations set
forth in the Hiroshima University Regulations Regarding Foreign Research Students
revised in accordance with this regulation shall be applied from July 9, 2012.
Supplementary Provisions (March 12, 2013 Regulation No. 4)This regulation shall come into effect from April 1, 2013.
Supplementary Provisions (February 27, 2017 Regulation No. 10)
This regulation shall come into effect from April 1, 2017.
Supplementary Provisions (August 8, 2018 Regulation No. 111)
This regulation shall come into effect from August 8, 2018.
Supplementary Provisions (October 1, 2018 Regulation No. 126)
This regulation shall come into effect from October 1, 2018.
Supplementary Provisions (March 26, 2021 Regulation No. 21)
This regulation shall come into effect from April 1, 2021.
Supplementary Provisions (April 1, 2023 Regulation No. 112)
This regulation shall come into effect from April 1, 2023.