AY 2024 "Nagoya University IAR Short-Term Fellowship Program" Application
Guide
1. Purpose
This program aims to invite one or two world-leading researchers in each fieldfrom overseas institutions (those holding an appointment equivalent toprofessor or associate professor) to engage in discussions and seminars, andexchange ideas and opinions primarily with the faculty, postdocs, and graduate
students of the host office.
In addition, by hosting a symposium (workshop), it seeks to increase Nagoya
University's presence in these fields both across Japan and overseas.
2. Expected number of accepted applications
About 3 applications are planned to be accepted (number of acceptances issubject to change depending on the available budget.)
3. Eligibility requirements for host researchers
1.

Regular faculty members of Nagoya University (those holding an
appointment equivalent to associate professor or higher are preferred).

2.

There are no restrictions in regards to the research field.

3.

Faculty members who have experience with organizing workshops, andacademic and other conferences are preferred.

4. Period of stayOnce accepted, the invited researcher may stay for a continuous period of 2-4
weeks any time prior to March 31, 2025. We are unable to accept invitations forperiods of more than 4 weeks (30 days), or those that will cross into thefollowing academic year.
5. Application documents
1) Prescribed application form
2) A reference letter for the invited researcher (please submit one letter per
invited researcher, written by a researcher in Japan or abroad, who does nothave a vested interest in this call for applications.)
6. Application deadline
Deadline: Must arrive by 5:00 pm（JST） on June 28, 2024 (Friday)
Submit to: Research Organization Support Division, Research CooperationDepartment
Email: iar@t.mail.nagoya-u.ac.jp
7. Selection process
Document screening will be conducted by the IAR selection committee,
followed by interviews as necessary.
Results of the selection process will be announced by the end of July, 2024.
8. About the provided budget(1) The awarded budget is set at a maximum of 1.5 million JPY for eachapplication (including roundtrip travel expenses, daily allowances, and lodging
expenses for invited researchers, as well as expenses for the symposium(including travel expenses for researchers other than the invited researchers),and other miscellaneous expenses, such as consumables).
*The budget will be allocated to the department of the host faculty member,and will be implemented under the responsibility of the office of the hostfaculty member.
(2) The budget provided for the invited researchers only covers the cost of roundtrip travel to and from the host department. It is possible to use other budgets
for the purpose of domestic travel for other reasons. However, in cases wheretravel to other schools, etc. for other purposes unrelated to this program has
occurred, please make sure to clarify the reasons for such travel and follow therules for using the corresponding budget(s).
(3) Please contact us regarding expenses related to COVID-19. Participants may
be eligible for assistance depending on the situation.

9. Obligations of the applicant (host researcher)(1) Each host researcher is required to invite two to three domestic researchers
from their respective field and organize an international symposium(workshop) in which the invited researcher will give a keynote lecture during
their period of stay. IAR will be the co-organizer of the symposium (workshop),however, the invitations and organization of the event will be fall under theresponsibility of the department to which the host researcher belongs and theIAR will not be involved.
(2) The host researcher must carry out interdisciplinary exchanges with otheroffices or engage in other outreach activities by hosting one or more of theactivities listed in the Appended Table.
(3) The host researcher is required to submit the prescribed report form to IAR
after the invited researcher’s stay has ended.
10. Where to submit
The applicant should submit the application form and reference letterselectronically (PDF) to the office below. Printed application forms and/orincomplete documents will not be accepted. Please submit the application wellahead of the deadline.
11. Inquiries
Research Organization Support Division, Research Cooperation Department
Email: iar@t.mail.nagoya-u.ac.jp※Please send inquiries by email

Appended Table
The host researcher must carry out interdisciplinary exchanges with other offices
or engage in other outreach activities in the form of one or more of the 5 given
activities below:(1) Holding an informal seminar
Organizing an informal seminar given by the invited researcher targeted atresearchers and graduate students from other academic fields (any format will
be acceptable such as a lunch time seminar, tea seminar, or regular seminar,etc.)
In principle, it should be conducted at the lounge on the 5F of the School of
Science Building B or online, but it is not limited to these options.
(2) Talk between the University faculty and the invited researcher
Organizing a talk between the University faculty (YLC faculty is preferable,
but it is not limited to them) and the invited researcher. Any format will beacceptable such as a discussion salon, panel discussion, etc., however, it isunder the responsibility of the faculty of the host office to prepare and carryout the event.
The host researcher should select a representative of the participating faculty
and obtain their consent before submitting the application in advance.
In principle, it should be conducted at the lounge on the 5F of the School of
Science Building B or online, but it is not limited to these options.
(3) Holding a Science Café for junior high and high school students
Organizing a "Science Cafe" targeted at junior and high school students, led
by the host researcher and invited researcher.
In principle, it should be conducted at the lounge on the 5F of the School ofScience Building B or online, but it is not limited to these options.
(4) Research counselling and group discussion with undergraduate / graduatestudents (NU and other universities)
Organizing a research counseling or group discussion with undergraduate orgraduate students (NU or otherwise) from research areas similar to that of theinvited researcher. The applicant is required to contact and obtain the consentof the target office to organize the event prior to application.
In principle, it should be conducted at the lounge on the 5F of the School ofScience Building B or online, but it is not limited to these options.
(5) Holding an IAR lecture
Organizing an IAR lecture (a relatively higher-level academic lecture
intended for the University's researchers and the general public, with a desiredaudience size ranging from dozens to a hundred people).
The IAR can provide assistance as necessary, such as arranging the venue,
advertising the event, and preparing a poster.
All costs for organizing the above events should be covered by the awarded
budget. However, IAR may provide a part of expenses for "(5) IAR lecture" uponrequest.
If arranging a "(3) Science Cafe", assistance may be received as necessary
through the Academic Research & Industry-Academia-Government
Collaboration, however, the host researcher must still take the lead in holding
the event.