○ Hiroshima University Student Exchange Regulations(April 1, 2004 Regulation No. 7)
Hiroshima University Student Exchange Regulations
Table of Contents
Chapter 1 General Provisions (Article 1, Article 2)
Chapter 2 Outbound Exchange Students (Article 3–Article 10)
Chapter 3 Special Auditors (Article 11–Article 18)
Chapter 4 Miscellaneous Provisions (Article 19)
Supplementary Provisions
Chapter 1 General Provisions
Purpose:
Article 1. These Regulations shall prescribe matters necessary to treatment of outboundexchange students and special auditors at Hiroshima University (hereafter, ThisUniversity), based on stipulations in Paragraph 5 of Article 28, Paragraph 7 of Article 29,
and Paragraph 4 of Article 30 in Hiroshima University General Provisions (April 1, 2004
Regulation No. 2) and Article 35, Paragraph 4 in Hiroshima University Graduate School
Regulations (January 15, 2008 Regulation No. 2).
Definitions:
Article 2. In these Regulations, “outbound exchange student” shall refer to a student
enrolled at This University who completes class subjects at another university, etc. as apart of the curriculum at This University (including a person who studies abroad at aforeign university or junior college (including an institution of higher learning other thana university; hereafter, the Foreign University, etc.), a person who completes classsubjects in Japan conducted by an educational facility positioned as a facility that has thecurriculum of a foreign university or junior college under said foreign country’s school
education system and designated separately by the Minister of Education, Culture, Sports,
Science and Technology, and a person who completes class subjects in a course at theUnited Nations University, established based on the December 11, 1972 United Nations
General Assembly resolution stipulated in Article 1, Paragraph 2 of the Act on Special
Measures (Act No. 72 of 1976) incidental to enforcement of the agreement between theUnited Nations and Japan regarding the headquarters of the United Nations University(hereafter, the United Nations University)).
(2) In these Regulations, “special auditor” shall refer to a student enrolled at anotheruniversity, etc. who completes class subjects at This University as part of the curriculumat that university, etc.

(3) In these Regulations, “another university, etc.” shall refer to an institution falling under
any of the following items.
[1] A university, junior college (including an advanced course; hereafter the same shallapply), or college of technology (including an advanced course; hereafter the same
shall apply) that conducts a student exchange with This University[2] The Foreign University, etc., and educational facility positioned as a facility that has
the curriculum of a foreign university, or junior college under said foreign country’s
school education system and designated separately by the Minister of Education,Culture, Sports, Science and Technology[3] United Nations University(4) In these Regulations, “inter-university consultation” shall refer to consultation that takes
place in advance between This University and the another university, etc. over student
exchange regarding the range of class subjects that may be completed, the number ofeligible students, methods of credit approval, methods of handling fees such as tuition,and other specific measures that shall be deemed necessary.
(5) In these Regulations, “interdepartmental consultation” shall refer to consultation thattakes place in advance between schools, graduate schools or the basic organizations forthe delivery of inter-graduate school programs at This university (hereafter, the Schools,etc.) and the another university, etc. over student exchange regarding the range of classsubjects that may be completed, the number of eligible students, methods of credit
approval, methods of handling fees such as tuition and other specific measures that shallbe deemed necessary.
Chapter 2 Outbound Exchange Students
Handling Requirements:
Article 3. As a rule, the treatment of outbound exchange students shall take place regarding
matters established by inter-university consultation or interdepartmental consultation.
(2) The inter-university consultation set forth in the preceding paragraph shall be carried out
by the president following Faculty Meeting deliberations at the Schools, etc. (hereafter,the Relevant Faculty Meeting).
(3) The interdepartmental consultation set forth in Paragraph 1 shall be carried out by thedean of the relevant school, etc. following discussions by the Relevant Faculty Meeting.
Application Procedure:
Article 4. A person applying to be an outbound exchange student must submit anapplication to the president, along with a prescribed application and documents filled out
with information stipulated by the inter-university consultation or interdepartmentalconsultation.

(2) The period of application submission shall be as provided for by the inter-university
consultation or interdepartmental consultation.
Permission for Dispatch:
Article 5. When an application to become an outbound exchange student is submitted, thepresident shall grant permission for dispatch following discussion by the Relevant
Faculty Meeting.
(2) When taking class subjects at another university, etc. is approved, the president shallsend the necessary documents and request that the president of said other university, etc.
accept the student. However, when the dispatch is based on interdepartmental
consultation, the dean of the relevant school, etc. shall request the president of said otheruniversity, etc. to accept the student.
Study Period:
Article 6. The study period for an outbound exchange student shall be 1 semester or 1
academic year.
(2) Notwithstanding the stipulations set forth in the preceding paragraph, when unavoidable
circumstances are recognized, the president may change the study period following
discussions with the president of said another university, etc. (in regard tointerdepartmental consultation, the dean of the relevant school, etc. shall hold discussions
with the president of said another university, etc.). However, the study period may notexceed 2 years in total.
Inclusion in the Period of Enrollment:
Article 7. The study period stipulated in the preceding article shall be included in theenrollment period at This University.
Submitting a Study Completion Report:
Article 8. When the study period is concluded, an outbound exchange student must
immediately (a student who studies abroad at the Foreign University, etc. must submit
the report within 1 month after the day of his/her return to Japan) submit a study
completion report to the president through the dean of the school, etc. to which s/hebelongs.
Tuition, etc.:
Article 9. An outbound exchange student shall pay the normal tuition to This University.
(2) The handling of fees such as tuition at the university, etc. that accepts the exchange
student shall be as provided for by the inter-university consultation or interdepartmentalconsultation.
(3) In accordance with the stipulations set forth in the preceding paragraph, in cases wherean outbound exchange student undertakes the burden of fees such as tuition at theuniversity, etc. that accepts the exchange student, notwithstanding the stipulations set

forth in Paragraph 1, the tuition for This University shall not be collected during a period
to be determined by the executive (Global Initiatives) for each said inter-university
consultation or interdepartmental consultation.
Retraction of Permission for Dispatch:
Article 10. When an outbound exchange student is recognized as demonstrating poor
performance, manifesting inappropriate behavior, or neglects to pay tuition, etc., thepresident may retract permission for dispatch following discussion with the president ofsaid another university, etc. (in regard to interdepartmental consultation, the dean of therelevant school, etc. shall hold discussions with the president of said another university,etc.).
Chapter 3 Special Auditors
Applying the Handling Requirements, etc.:
Article 11. Stipulations set forth in Article 3, Paragraph 1 of Article 5, Article 6, andArticle10 shall apply mutatis mutandis to special auditors. In this case, the phrase“outbound exchange student” that appears in Article 3, Paragraph 1 of Article 5, Article
6, and Article10 shall be replaced with “special auditor,” the term “dispatch” that appears
in Article 5 shall be replaced with “acceptance,” and the phrase “permission fordispatch” that appears in Article 10 shall be changed to “permission for acceptance.”(2) In the case set forth in the preceding paragraph, when a special auditor is accepted basedon the interdepartmental consultation established between the School of Dentistry and aforeign university, the phrase “1 semester or 1 academic year” that appears in Article 6,
Paragraph 1 shall be changed to “4 academic years,” and the phrase “2 years” thatappears in the proviso to Article 6, Paragraph 2 shall be changed to “5 years.”(3) In the case set forth in Paragraph 1, when a special auditor is accepted to enter GlobalInitiative of Hiroshima University of Arizona State University Thunderbird School ofGlobal Management on the basis of the inter-university consultation established between
Hiroshima University and Arizona State University, the phrase “1 semester or 1academic year” that appears in Article 6, Paragraph 1 shall be understood as “2 academicyears.”
Application Procedure:
Article 12. A person applying to be a special auditor (excluding persons applying to theHiroshima University Morito Institute of Global Higher Education 3+1 Program,
Hiroshima University Morito Institute of Global Higher Education Japanese Language
and Culture Online Program, or entering Global Initiative of Hiroshima University ofArizona State University Thunderbird School of Global Management) must submit thedocuments listed in the following items (while Item 4 applies only to foreign nationals)
to the president through the president of the university, etc. to which s/he belongs 2

months prior to the start of the semester in which s/he intends to study (as a rule, 6months prior for students from the Foreign University, etc.; however, when stipulations
exist in the inter-university consultation or interdepartmental consultation with a ForeignUniversity, etc., that date shall be enforced).
[1] The prescribed Application for Special Auditor Status for This University[2] Certificate of student status and transcript[3] Letter of recommendation from the president of the university, etc. to which a studentbelongs[4] Copy of passport (or official document which proves a foreign nationality in case thepassport is not available)
Notification of Acceptance:
Article 13. When a person is granted acceptance as a special auditor, the president shall so
notify the person through the president of the university, etc. to which s/he belongs.
Article 14. Cancelled
Issuance of Academic Records:
Article 15. The dean of the school, etc. shall issue the academic records of a special auditor.
Student ID Card:
Article 16. A special auditor must receive a predetermined student ID card and must always
have it on his/her person.
Examination Fee, Admission Fee & Tuition:
Article 17. An examination fee and admission fee for a special auditor shall not be collected.
(2) When a special auditor is a student at a national university, junior college, or college oftechnology, tuition shall not be collected at This University.
(3) When a special auditor is a student at a public or private university, junior college,college of technology, a Foreign University, etc. or the United Nations University, s/hemust pay a tuition of 14,800 yen by a predetermined date for each class equivalent to 1
credit taken in a semester (first semester or second semester). However, when any of thefollowing items apply, payment of tuition is not required.
[1] When the tuition for said student is deemed mutually non-collectible through aninter-university credit exchange agreement that has been concluded with a public or
private university, junior college, or college of technology[2] When the tuition for said student is deemed mutually non-collectible through aninter-university exchange agreement, interdepartmental exchange agreement, or theequivalent that has been concluded with the Foreign University, etc. or the United
Nations University(4) Notwithstanding the stipulations of the preceding paragraph, when the special auditor isa student accepted based on an inter-university exchange agreement for the Hiroshima

University Morito Institute of Global Higher Education 3+1 Program, tuition for thefollowing items must be paid by a predetermined date in accordance with the period ofcompletion.
1. Term 3: 399,600 yen
2. Term 4: 532,800 yen(5) Notwithstanding the stipulations of Paragraph 3, when the special auditor is a student ofHiroshima University Morito Institute of Global Higher Education Japanese Languageand Culture Online Program, tuition of 207,200 yen must be paid by a predetermineddate.
(6) Notwithstanding the stipulations of Paragraph 3, when the special auditor is a student of
Global Initiative of Hiroshima University of Arizona State University Thunderbird
School of Global Management, the tuition need not be paid.
(7) Tuition that has already been paid shall not be refunded.
Burden of Fees:
Article 18. Fees required for laboratory work and practical training shall be theresponsibility of the special auditor, as appropriate.
Chapter 4 Miscellaneous Provisions
Miscellaneous Provisions:
Article 19. In addition to the regulations prescribed here, matters necessary to theimplementation of these Regulations shall be prescribed by the schools, etc.
(2) In addition to the regulations prescribed here, matters necessary to the treatment ofspecial auditors for the Hiroshima University Morito Institute of Global Higher
Education 3+1 Program shall be separately prescribed.
(3) In addition to the regulations prescribed here, matters necessary to the treatment ofspecial auditors for the Hiroshima University Morito Institute of Global Higher
Education Japanese Language and Culture Online Program shall be separately prescribed.
(4) In addition to the regulations prescribed here, matters necessary to the treatment of a
student of Global Initiative of Hiroshima University of Arizona State University
Thunderbird School of Global Management as a special auditor shall be separatelyprescribed.
Supplementary Provisions
1. This regulation shall come into effect from April 1, 2004.
2. When this regulation comes into effect, students who have been granted outboundexchange student or special auditor status based on the former Hiroshima University
Exchange Student Regulations (Hiroshima University Regulations of 1972 Regulation

No. 32) shall be regarded as having been granted outbound exchange student and special
auditor status in accordance with this regulation.
Supplementary Provisions (April 1, 2005 Regulation No. 30)
This regulation shall come into effect from April 1, 2005.
Supplementary Provisions (December 20, 2005 Regulation No. 138)
This regulation shall come into effect from December 20, 2005, and stipulations set forthin the Hiroshima University Student Exchange Regulations revised in accordance with thisregulation shall be applied from December 1, 2005.
Supplementary Provisions (January 15, 2008 Regulation No. 8)
This regulation shall come into effect from April 1, 2008.
Supplementary Provisions (March 16, 2010 Regulation No. 9)This regulation shall come into effect from April 1, 2010.
Supplementary Provisions (October 19, 2010 Regulation No. 129)
This regulation shall come into effect from October 19, 2010.
Supplementary Provisions (May 17, 2011 Regulation No. 86)
This regulation shall come into effect from May 17, 2011.
Supplementary Provisions (November 19, 2013 Regulation No. 94)
This regulation shall come into effect from November 19, 2013.
Supplementary Provisions (April 1, 2015 Regulation No. 69)
This regulation shall come into effect from April 1, 2015.
Supplementary Provisions (April 1, 2016 Regulation No. 84)
This regulation shall come into effect from April 1, 2016.
Supplementary Provisions (September 21, 2016 Regulation No. 217)
This regulation shall come into effect from October 1, 2016.
Supplementary Provisions (October 1, 2018 Regulation No. 125)
This regulation shall come into effect from October 1, 2018.
Supplementary Provisions (April 1, 2020 Regulation No. 93)

This regulation shall come into effect from April 1, 2020.
Supplementary Provisions (March 17, 2021 Regulation No. 16)
This regulation shall come into effect from April 1, 2021.
Supplementary Provisions (April 1, 2021 Regulation No. 65)
This regulation shall come into effect from April 1, 2021.
Supplementary Provisions (October 19, 2021 Regulation No. 102)
This regulation shall come into effect from December 1, 2021.
Supplementary Provisions (July 19, 2022 Regulation No. 65)
This regulation shall come into effect from August 1, 2022.
Supplementary Provisions (January 20, 2023 Regulation No. 6)
This regulation shall come into effect from January 20, 2023.
Supplementary Provisions (April 1, 2023 Regulation No. 103)
This regulation shall come into effect from April 1, 2023.