Icom Green Procurement
Standard
Seventh version
Revised MARCH 2024
Effective APRIL 2024

Icom Green Procurement Standard Ver.7

CONTENTS

Introduction...................................................................................................................... 2
1.

Purpose.................................................................................................................... 3

2.

Scope ....................................................................................................................... 33.

Terms and definitions ............................................................................................... 44.

Icom Controlled Substance ..................................................................................... 6

5. Requests for suppliers ............................................................................................. 7
5.1 Building a management system for chemical substances in products .............. 7
5.2 Requests for survey documents on chemical substances in products .............. 85.3 Submission of relevant information upon detection of any controlled
substances .......................................................................................................... 95.4 Submission of information on additional controlled substances regulated underrevised laws and regulations .............................................................................. 95.5 Separate request for information on conflict mineral surveys, etc. .................... 96.

Inquiries about the Icom Green Procurement Standards ...................................... 10Reference Material 1 Icom Controlled Substance List
Reference Material 2 Icom Exempted Substance List
Reference Material 3 Icom Report on Chemical Substances in Products
Reference Material 4 RMI Sheet, CMRT and EMRT- 1 -Icom Green Procurement Standard Ver.7

Introduction
Pursuing the Sustainable Development Goals (SDGs), which was adopted at the UNsummit in September 2015, is gaining increasing recognition worldwide.
The Icom group, in every phase of its operation, takes into account the “conservationof the global environment” and the “protection of human health,” well recognizing thatthese issues are common to all humankind.
As part of such efforts, we contribute to the efficient use of resources while opting forenvironmentally friendly parts and materials in line with the group’s management
philosophy, which aims to “leverage communication to create a bright future andamusing technology.”
In particular, the international community is increasingly concerned about theenvironmental impact of chemical substances in products, with relevant regulations
and social requirements becoming stringent at home and abroad. EU directives andregulations are one such example.
The Icom Group is committed to providing socially useful, safe products by properly
managing chemical substances according to the “Icom Green Procurement
Standards,” which control chemical substances in parts and materials. The seventh
version of the standards, meanwhile, has recently been issued, with developments inrelevant regulations and social requirements incorporated.
We therefore appreciate your understanding our environmental approaches andactivities, and would like to solicit your further cooperation.
March 2024
Icom Incorporated- 2 -Icom Green Procurement Standard Ver.7

1. Purpose
The Icom Green Procurement Standards set out requirements and procedures to beobserved by parts and material suppliers.

2. Scope
The standards apply to all items procured by the Icom Group for the manufacturing of
its products. Specifically, they include the following:
1) Parts and assemblies
Electronic parts, mechanical parts, units, etc.
2) Materials and consumables
Solder, adhesive, ink, etc.
3) Completed articles
Products delivered by suppliers and shipped
as is without being processed or machined,
such as speaker-microphones, AC adaptors,batteries, antennas, cables and optionalaccessories.
4) Packaging and packing materials
Materials used for packing/packaging of Icom
products, such as cardboard boxes,
individual packing boxes, plastic bags,
cushioning materials, labels, stickers andfliers.
The items mentioned above 1) to 4) are collectively called “parts and materials.”* NoteWhen producing the items mentioned above 1) to 4), they may be contaminated or
mixed with controlled substances through the use of tools and returnablecontainers, which is not the case with the parts and materials included in the scope.
Items such as tools and returnable containers, however, should be properly handledand managed.
Example:• Shared use of cleaning tools contaminated lead-free solder, with lead-based
solder migrating into it.
• Plastic returnable containers in direct contact with parts and materials caused
contamination as they contained phthalates exceeding the standard limit.

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3. Terms and definitions
Terms used in the standards are defined as follows:1) Icom controlled substances
Chemical substances in parts and materials supplied to Icom group, each of which
has been judged to have significant environmental impacts
2)

The Joint Article Management Promotion-consortium (JAMP)The Joint Article Management Promotion-consortium (JAMP) manages
information on chemical substances contained in articles (parts, moldings, etc.)while designing and promoting a smooth disclosure and communication system
within the supply chain. Its services include: designing and promoting Guidelines
for the management of chemicals in products; promoting the chemSHERPA;
maintaining and improving chemSHERPA development tools; and keeping track ofdevelopments in relevant regulations and standards to update the standards andlists of controlled substance.

3)

Guidelines for the management of chemicals in products
These guidelines designed for the entire supply chain aim to manage chemical
substances in products in an efficient and foolproof manner, setting out general
requirements to be observed. They also help organizations involved in the supply
chain better manage chemical substances in products and have access torelevant reliable information.
The guidelines were updated to version 4.0 on May 31, 2018.
Issued by: JAMP4)

IEC 62474
The International Electrotechnical Commission (IEC) is an international
standardization organization consisting of national electric committees (IECnational committees).
The international standard IEC 62474 sets out the “Material Declaration for
Products of and for the Electrotechnical Industry.” Referring to relevant nationallaws and regulations (the RoHS Directive, the REACH Regulation, etc.),
moreover, IEC 62474 screens for banned substances and those to be reported,providing a controlled chemical substance database exclusively forelectric/electronic products and industries.

5)

Exemption
The RoHS Directive provides exemptions for controlled substances designed forspecific use where deviations from standard threshold levels are tolerated.
The conditions for use of such controlled substances are referred to as “exempteditems.”- 4 -Icom Green Procurement Standard Ver.7

6)

Exemplified substances
Exemplified substances refer to exemplifying controlled substances or substancegroups. Substances that are not included in the “exemplified substance list,”should also be reported where applicable.

7)

Classification
Classification refer to control levels applicable to Icom controlled substances.
They consist of three categories: “A”, “A(*)”, and “B”.

8)

Threshold levels
Threshold levels refer to maximum tolerable concentrations of controlled
substances in parts and materials supplied to Icom. They are acceptableconcentration limits expressed in “weight percent (ppm)”, set out for each “Controlcategory”. Controlled substances with concentrations below the threshold levels
are acceptable.

9)

Changes in 4M
4M refers to Man, Machine, Method, and Material. Changes in 4M may impact thecomponents of parts and materials.

10) Homogeneous material
A homogeneous material refers to a “material that can be mechanically separated
into different materials” and is of “uniform composition throughout.” For example, acoated wire product with pre-applied solder consists of three homogeneousmaterials: coating, copper wire, and solder.
11) Intentional addition
Intentional addition refers to the intentional use of substances for products, parts,and materials to provide specific properties, appearances, qualities, etc. Thesesubstances persist in finished products, parts, and materials.
12) Migration
Migration refers to a situation where substances migrate from other parts andmaterials through direct contact, etc. Risks such as these are considered inherent
in management of phthalates as per regulation by RoHS Directive, etc.
13) CAS registry number (CAS RN□, CAS No.)
Chemical Abstract Service Registry numbers (CAS registry numbers) are uniquenumerical identifiers that are assigned to every chemical substance. They areassigned by the Chemical Abstract Service, a division of the American Chemical
Society (ACS).
CAS numbers, also called CAS RN, are useful when searching for or gathering
information on chemical substances, as chemicals can be easily identified by theirCAS numbers.
- 5 -Icom Green Procurement Standard Ver.7

14) chemSHERPA
The communication tool “chemSHERPA,” developed primarily by the Ministry ofEconomy, Trade and Industry, is designed to standardize communication ofchemical substances in products. It is compatible with the IEC 62474 database.
The chemSHERPA consists of the chemSHERPA-CI for upstream chemical
manufacturers (liquid, powder, raw materials, etc.) and the chemSHERPA-AI for
mid-stream and downstream molding manufacturers (assemblies, processedgoods, completed articles, etc.).
The chemSHERPA page on the website of the Ministry of Economy, Trade andIndustry features video learning tools, which can also be accessed through thechemSHERPA official website. These tools are administered by the Joint Article
Management Promotion-consortium (JAMP).
15) RMIThe Responsible Minerals Initiative (RMI) consists of companies andorganizations from a range of industries and is leading an initiative to addressconflict minerals.
16) Conflict minerals
As minerals mined in the Democratic Republic of Congo (DRC) and its nineneighboring countries are suspected of financing armed groups abusing humanrights and destroying the environment, provisions were established in July 2010 inrelation to the US Financial Regulatory Reform (Dodd-Franck Act). The EU
Conflict Minerals Regulation took effect in 2017, targeting conflict-affected andhigh-risk areas (CAHRAs), with the increasing need for and significance of“responsible sourcing of minerals.”
Conflict minerals currently include “3TG (tantalum, tin, tungsten, and gold)”, andconcerns are mounting over “cobalt and mica”, the mining of which involves
misconduct such as human rights abuses. This results in expansion of scope (theconflict areas and minerals concerned) that should be taken into account whensourcing minerals. As our CSR policy emphasizes “responsible mineralprocurement,” we request your cooperation in identifying smelteries, tracing themback through the entire supply chain.

4. Icom Controlled Substance
The Icom Group manages chemical substances in products according to the“Guidelines for the management of chemicals in products,” provided by the JAMP.
We also designate substances controlled (or to be controlled) by relevant laws andregulations at home and abroad, referring to the IEC 62474 database.
Controlled substances are included in the “Reference Material 1: Icom Controlled
Substance List” and the “Reference Material 2: Icom Exempted Substance List.”- 6 -Icom Green Procurement Standard Ver.7

<Reference Material 1> Icom Controlled Substance List
On the basis of relevant laws and regulations at home and abroad, the Icom
Controlled Substance List includes the following categories applicable to controlled
substances. Substances not included in the list, meanwhile, are also subject toregulation if they are regulated in specific areas or for use in specific products.
[1] Classification “A”
Substances whose inclusion/use in products, marketing, etc. are banned inprinciple, or for which maximum concentrations in products are specified[2] Classification “A(*)”
Substances “banned” or “subject to reporting and control,” depending oncontrol items (products, parts, molded articles, materials, applications, etc.)[3] Classification “B”
Substances subject to reporting, control, information disclosure, andmonitoring for use and concentration in products“Reference Material 1” is accompanied by the following appendixes:(Reference Material 1 Appendix A) EU REACH candidate list of substances tobe authorised(Reference Material 1 Appendix B) List of substances subject to EU REACH
Appendix 17(Reference Material 1 Appendix C) Additional issues regarding packaging andpacking materials(Reference Material 1 Appendix D) Additional issues regarding leather/textile
products and parts(Reference Material 1 Appendix E) Icom exemplified substance list
<Reference Material 2> Icom Exempted Substance ListThe list includes substances for which deviations from standard threshold levels aretolerated; they are exempted by the RoHS Directive.
Specified concentrations of controlled substances in <Reference Material 1> aretolerated, provided that intended uses are included in Reference Material 2.
Tolerable threshold levels, as shown in Reference Material 2, differ depending oncontrolled substances and their intended uses.
* Follow relevant laws and regulations if their descriptions or interpretations differ
from those of the controlled substances of the Icom Group.

5. Requests for suppliers
5.1 Building a management system for chemical substances in products
Suppliers are requested to build a monitoring/management system for chemical
substances in parts and materials delivered to the Icom Group.
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Specific procedures include: gathering and verifying information on chemical
substances in parts and materials provided by upstream manufacturers (upstreamprocess); manufacturing products from those parts and materials through processes inwhich relevant substances are properly managed; and establishing a system
consisting of supply chains that communicate accurate information.
* Refer to the “Guidelines for the management of chemicals in products (Ver. 4.0),”
provided by the JAMP, when designing a management system for chemicalsubstances in products.
Suppliers may be requested to present documents relevant to their management
systems and have their plants audited on site to ensure their conformity to the Icom
Controlled Substance List.

5.2 Requests for survey documents on chemical substances in products
Suppliers are requested to submit survey documents on chemical substances in partsand materials delivered to the Icom Group.
Specifically, they should be submitted according to the following:• Parts and materials to be newly supplied or being considered for supply:
Before determination of final specifications• Parts and materials subject to changes in 4M:
Upon notification of changes in 4M* Parts and materials to be surveyed individually are subject to notification andconsultation, including submission deadlines.
The following survey information items are required:[Information required]
The following information on chemical substances in parts and materials to besupplied by submitting “<Reference Material 3> Icom Report on Chemical
Substances in Products”.
<Reference Material 3> Icom Report on Chemical Substances in Products[1] Survey report on chemical substances in products (Reference Material 3;
Front page of the report)
Report on Icom controlled substances in parts and materials to be supplied
Content regarding each substance should be checked and reported.
“Content” in this particular case refers to a situation where the substanceconcerned is persistently used in parts and materials. Intentional addition(use), impurities, contaminants, adhesion, migration, etc. are situations that
constitute “content.”* Using the CAS registry numbers of component substances is effective
in collecting information.

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[2] Information on chemical substances in parts and materials
Either of the following sheet should be submitted:(1) Table of ingredients (Reference Material 3: Report Appendix – Table ofingredients)
A unique sheet available from Icom (can be substituted with a similar tableof ingredients provided by part and material supplier)
Please submit all documentation (data) in Excel format.
(2) Survey information using chemSHERPA tools
The tools can be downloaded from the official chemSHERPA website.
Please note that survey information provided using chemSHERPA tools may
be subject to scrutiny, depending on the version and input.
[3] Composition diagram (Reference Material 3: Report Appendix – CompositionDiagram)
A component diagram is required for parts and materials made up of multiple
components (homogeneous materials).

5.3 Submission of relevant information upon detection of any controlled substances
Information on control substances should be provided immediately if theirconcentrations in parts and materials supplied to the Icom group exceed the thresholdlevels.
* How the parts and materials are treated and disposed of shall be discussed case bycase.
5.4

Submission of information on additional controlled substances regulated underrevised laws and regulations
Suppliers are requested to submit information on additional substances regulated
under revised laws and regulations if they are contained in parts and materials
delivered regardless of their registration in the Icom Controlled Substance List.

5.5 Separate request for information on conflict mineral surveys, etc.
In addition to information on chemical substances used in parts and materials
described in Section 5.2, information on conflict mineral surveys, etc. may berequested separately.
As our CSR policy raises concerns over various risks (human rights abuses, poor
working conditions, environmental destruction, etc.) in CAHRAs and mineral miningthat can be a revenue source for organizations engaged in fraudulent activities, we arepromoting responsible mineral procurement throughout the entire supply chain, apractice recommended for all part and material suppliers.

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The following survey information is required:[Information required]<Reference Material 4> RMI Sheet, CMRT and EMRT
[1] Survey on 3TG (tantalum, tin, tungsten, and gold)
RMI CMRT (Conflict Mineral Reporting Template) for 3TG used in parts andmaterials supplied to Icom
[2] Survey on cobalt and mica
RMI EMRT (Extended Mineral Reporting Template) for cobalt and mica used inparts and materials supplied to Icom
* Survey information described above is required only when individually requested.

6. Inquiries about the Icom Green Procurement Standards
For any questions about the standards, please contact the following:
Materials Department, Icom Inc.
Tel.: +81-6-6794-7777- 10 -Icom Green Procurement Standard Ver.7

Documents and references related to Icom Green Procurement areavailable from our website:
Japanesehttps://www.icom.co.jp/corporate/effort/green/
Globalhttps://www.icomjapan.com/company/green/

Icom Green Procurement Standard Seventh Version
Issued on March, 2024
Issued by Icom Inc.

Icom Green Procurement Standard Ver.7