Tokyo Metropolitan University International House
Accommodation for international researchers

Facility & User Guide

Tokyo Metropolitan University
International Affairs Office
Last Update: April 2024

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Contents
I Before Applying for Accommodation ··················································· 11.

Occupancy Eligibility ·············································································································12.

Period of Occupancy (Stay) ···································································································1

3.

Room Types & Room Rates ···································································································24.

Landline Phone & Internet Connection ················································································3

II Procedures: from Application to Check-In ··········································· 41.

Procedures - from Provisional Reservation to Issuing of Keys ··············································4① Provisional Reservation（by Phone or Email）·····························································4② Application（Submission of Application Form） ··························································5③ Processing of Application ·······························································································6④ Issuing of Letter of Permission for Accommodation ······················································6⑤ Submission of Forms to Reception Desk & Issuing of keys ············································62.

Payments ····························································································································73.

Cancellation/Change after Issuing of Letter of Permission for Accommodation ·················7Ⅲ Instructions on Room Use··································································· 72ⅠBefore Applying for Accommodation
International House is used for academic exchange programs and as accommodation forinternational researchers and international students at TMU, and is intended to beconducive to the advancement of international exchange in research and education at TMU.
If you wish to reside in IH, read the following explanation before applying foraccommodation. Direct application by the applicant is not accepted, be sure to consult
first your host faculty.

1.

Occupancy Eligibility
Applicants must meet one of the conditions listed in (1) or (2) below.

(1) Applicants with a position in overseas research institutions●Persons engaged in education, research, etc. at TMU (examples below)
・Researchers and staff members who have been accepted by TMU under an international
exchange agreement
・Visiting Researchers or Adjunct Assistant Researcher of TMU・Invitees for joint research accepted by TMU●Students who participate in international exchange programs conducted by TMU or acceptedby TMU based on international exchange agreements(2) Applicants with no position in overseas research institutions
・TMU Full-time or Adjunct Faculty from abroad
If you have any questions about occupancy eligibility, please contact us.
International Relations Section, International Affairs Office(mail to ih-syukuhaku@jmj.tmu.ac.jp Ext.5726/5717/5703)
2.

Period of Occupancy (Stay)

In principle, the period of occupancy (stay) should be more than one month and less than 2 years.
Please refer to " II Procedures: from Application to Check-In " for details.
Check-in date and check-out date are possible only on workdays. Please avoid scheduling yourcheck-in date and check-out date for a Saturday, Sunday and public holiday.
3.

Room Types & Room Rates(1) Room types:①Family room(64 ㎡): approx. 2LDK, furnished with bathroom & toilet, air-conditioner, washingmachine.
3②Couple room(41 ㎡): approx. 1LDK, furnished with bathroom & toilet, air-conditioner, washingmachine.
③Single room(A-type(20 ㎡), B-type(21 ㎡)): approx. 1LDK, furnished with bathroom & toilet,air-conditioner. Washing machines available in the laundry room on the rooftop.
Single Room Layout

Couple Room Layout

Family Room Layout

Furnished furniture may be currently different depending on the room.
(Notice)・All rooms furnished with beds, desks, refrigerator, microwave oven, vacuum cleaner, bookshelvesand cooking tools (tableware, cutlery, pots, frying pans, etc.)
・Rental of bedding (a set of comforters, bed pads, pillows, pillow cases, sheets) is available in acharge.
In a principle, rental of bedding at the beginning of stay is charged
・Upon request, amenity (towel, soap, shampoo and hair conditioner) is available in a charge.
As towel will not be exchanged every day, please wash the towel by yourself.

(2)Room Rates:
・Please check the monthly fee on International House website.
The minimum period of stay is 7 days. Fees are charged by the day for the stay within one
month.
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4.

Landline Phone & Internet Connection
・Each room has a dial-in telephone with an extension number. With this telephone, you can
not make an external calls.
・The Internet is only available via eduroam, and one wired line is available in each room.
・Wi-Fi connection is available on campus, but not in your room.
・Use of wireless LAN routers and HUB via eduroam is prohibited in your room.

Ⅱ Procedures – from Application to Check-In
1.

Provisional reservation to issuing of keys
① Provisional reservation（by E-mail）

Host faculty can make a provisional reservation by telephone or E-mail before
submitting an official application for accommodation.
E-mail: ih-syukuhaku@jmj.tmu.ac.jp

When you make a provisional reservation or inquiry, have the following
information at hand.
・ Host Faculty
Name of host faculty, Affiliation, Ext. number, E-mail address.
・ Details of preference
Preferred type of room (single, couple or family type)
Preferred period of occupancy
・ Applicant who wishes to reside in IH
Name of applicant, Purpose of visit, Nationality, Occupancy eligibility5< Occupancy eligibility and tentative application start date >status Occupancy Eligibility (Ref. page 3)

Availability period

Start of tentative
application

Persons engaged in education, research, etc. at TMU

1)1 month to 2

research institute

Belonging to an overseasyears

1) For 15 months
prior to thecheck-in date2) 7 days to less2) For 6 months

than 1 monthprior to thecheck-in dateStudents who participate in international exchange3) 7 days to 2

programs conducted by TMU or accepted by TMUyears

3) For 6 months
prior to thecheck-in datebased on international exchange agreements
TMU Facultyfrom abroad

TMU Faculties who will4) TMU Fultime4) 7 days to less4)&5) For 6

enter IH Accommodation

Faculty from abroadthan 1 month

months prior toroom within 30 days of their

5) TMU Adjunct5) 1 month to 2

the check-in date

new arrival in Japan

Faculty from abroadyears② Application（Submission of Application for Accommodation）
Host faculty must submit an Application for Accommodation within
the valid period of provisional reservation (no later than one month
before check-in).
E-application on PDF or Word is not acceptable.
The form is downloadable from International House webpage.
http://www.ic.tmu.ac.jp/about/hall.html
You may submit it in person at the International Affairs Office.

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＊ The Application for Accommodation form requires the signatureand seal of the dean of your graduate school.
・ Form to be submitted: Application for Accommodation form (Staple 2sheets together, or print on both sides of one sheet)・Submit to: International House, International Affairs Office by inter-campus
mail.

③ Processing of Applications
If your application contains some matter that requires clarification, we willcontact you.
Please understand that we deny your application depending on the content
you have provided. In this case, we will contact you immediately.

④ Issuing of a Letter of Permission
The International Affairs Office will send a Letter of Permission, Notification of Check-Inform, Written Pledge for Network to your host faculty before your scheduledcheck-in.

⑤ Submission of forms to Reception Desk & issuing of keys
The applicant entering a room must present the following documents at the front desk toreceive a card key for your room.
As a principle, please check in not later than 15:00.
What to submit to the reception desk upon check-in
・ Notification of Check-In(APPLICANT for more than 1 month, please attach a photo of your face.)・ Written Pledge for Network
・ Notification of Check-In (When the period of stay is less than 1 month)
Contact: Reception DeskExt.5710 or 042-677-3001 (Minami-Osawa Campus)

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2.Payments① Residents must pay accommodation fee in cash at Reception Desk of IH by the10th day of each month.
② If you check in or check out in the middle of a month, you will be charged by theday.

3．Changes and Cancellations after Issue of a Letter of Permission for Accommodation
If any changes or cancellations occur after the issue of the Letter of Permission forAccommodation, please contact the International Affairs Office as soon as possible.

ⅢInstructions on Room Use① As a principle, please check out not later than 15:00.
② At check-out, make sure not to leave any personal belongings in the room. In casethat there is any personal item left in the room, we will ask your host faculty to removeit, and to pay for the disposal fees.
③ Residents must not move from the allotted room to any other room without permission,
sub-rent the room to any other person nor use it for other purposes.
④ Residents are not allowed to remodel or makeover the room which changes the statusof the room.
⑤ Residents must not remove the furnished equipment or any other items from the room.
⑥ Residents must check all the furnished equipment, devices and other items at cheek-in
and check-out, and have the director of IH inspect the room.
⑦ When the staff needs to check the facilities, furnished equipments and other items in
the room, they may enter the room upon the resident’s permission.
⑧ In case of an emergency such as a fire, the staff will enter the room without theresident’s permission.

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