Uniform call for Japanese government MEXT scholarship, nomination through the e3
program for October 2025 Intakee3 program calls for scholarship applications by international students who wish to enroll in theGraduate School of Engineering for October 2025 intake under the Japanese Government (MEXT)
Scholarship Program.
The application starts with screening and selection for the scholarship. Applicants are expected to beacademically excellent and strongly motivated to conduct Master or Doctoral level research at alaboratory within the e3 program. Shortlisted candidates who passed the first screening (documentscreening and interview with a prospective supervisor) will proceed to the second screening(interview with nomination committee) and be asked to submit additional documents to complete
the procedure.
Applicants who are nominated for the scholarship must subsequently apply for admission screening
to the e3 program, the Graduate School of Engineering (Caution: MEXT Scholarship application andadmission screening to the e3 program are separate procedures).
Please refer to the e3 program website for details about our program.
(https://www.eng.hokudai.ac.jp/e3/join/adm-general).

CautionThis is the only solicitation for MEXT Scholarships (University Recommendation) to international
students by the Graduate School of Engineering. The guideline below is based on the requirementsof the scholarship program titled "Global Engineering Leadership Program for SustainableDevelopment." However, candidates for other MEXT scholarships (University Recommendation) suchas “General” will be selected from the same pool of applicants.
For scholarships other than "Global Engineering Leadership Program for Sustainable Development",
the number of positions, result notification timeline and conditions are subject to year-by-yearchange. Shortlisted candidates will be timely instructed by the e3 program about further materials tocomplete the application.

Special considerations
The e3 program recruits candidates for MEXT scholarship from all over the world, due regard being
given to the geographic diversity of the scholarship recipients. For this scholarship call, candidates
from the following regions are strongly encouraged to apply: Southwest Asia.

1"Global Engineering Leadership Program for Sustainable Development"
1. Number of positions of the scholarship
Master’s program: 4 positions
Doctoral program: 4 positions

2. Field of study
All 13 Divisions in the fields of Mechanical Engineering, Materials Science, Applied Physics, Civil
Engineering, Environmental and Resource Engineering, Architecture and Design participate in the e3
program.
MEXT Scholarship recipients of the "Global Engineering Leadership Program for Sustainable
Development " will be required to study System Engineering, a high-priority research area of
Hokkaido University, by taking one of the following courses:- System Engineering Ⅰ- System Engineering Ⅱ

3. Qualifications
We accept applications from international students who reside outside of Japan.
Those who are already enrolled in a Japanese university are not eligible.
Master’s course
Applicants must have (or are expected to receive prior to October 2025) a bachelor’s degree orequivalent and have completed at least 16 years of education (if the curriculum in the applicant’scountry requires less than 16 years to complete bachelor’s degree or equivalent, the bachelor’s
program shall not be less than 3 years).
Doctoral course
Applicants must have (or are expected to receive prior to October 2025) a master’s degree orequivalent.
a. Nationality
Applicants must have nationality of a country that has diplomatic relations with Japan.
(Please refer to the website below for the list of countries.)
https://www.mofa.go.jp/region/index.html
b. AgeApplicant’s birthday must be on or after April 2nd, 1990.

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c. Academic background
Applicants must have excellent academic record and be proficient in English.
<Grade/GPA>
Applicants must meet a GPA requirement of good or above-average grades(ex.: 3 out of 4, over 80%).
<Minimum English Requirement>TOEFL iBT: 79, TOEFL iBT Home Edition: 79
IELTS (Academic): Listening, Reading, Speaking and Writing shall be over 5.5 respectively, and Overall
Band Score shall be over 6.0.
TOEIC L&R (Listening 400, Reading 385) and TOEIC S&W (Speaking 160, Writing 150)Medium ofInstruction Certificate (MI)* If you take IELTS or TOEIC test to submit as an English requirement, all the four skills shall be over
CEFR B2 level.
d. Country of current residence
Applicants must be residing outside of Japan.

4. Conditions
a. Duration of scholarship
Master’s program: 2 years
Doctoral program: 3 years* MEXT Scholarship recipients who complete his/her Master’s degree at the e3 program could applyfor scholarship extension to the doctoral program. Extensions are granted on competitive basis.
b. Amount and benefits
Monthly allowance

Admission fee: exempted-Master’s course: 144,000 JPY (tentative)

Tuition fees: exempted-Doctoral course: 145,000 JPY(tentative)

Arrival ticket: provided

Application fee: exempted

Return ticket: provided

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5. Selection Schedule
First Screening
Upload application documents via the e3 online system: September 24th- October 29th, 2024
Applicants are encouraged to submit their documents well ahead of the deadline. Laboratories
may start reviewing the applications during the on-line submission period.
Result announcement of the First Screening: December 11th, 2024
Only shortlisted candidates will be called for interviews.

Second Screening
Interview for shortlisted candidates: December 16th-20th, 2024 (tentative)
Submission of additional documents: by the end of December, 2024 (tentative)
Final Result announcement: January 9th, 2025 (tentative, depending on the scholarship type
you are nominated for, the results announcement date may vary)
Application for admission screening to the Master’s or Doctoral course at the Graduate School ofEngineering via the e3 Special Selection: around February-March, 2025.

6. Application documentsAll documents listed below must be submitted via the e3 online system by October 29th (a soft copy).
At a later stage, shortlisted candidates will be asked to submit the originals of listed documents andsome additional documents by post. Please confirm the conditions for each item. The formats can be
downloaded from the website.

Motivation to apply and Research Proposal
1Format: e3 designated format/ Length: maximum 2 pages (excluding the citation page).

Abstracts of Graduation Thesis and Publications
Abstracts of Graduation thesis
Format: Free/ Length: maximum 2 pages
Make sure to include the title, author(s), name of supervisor, submission date (or expectedsubmission date), and specify the type of work (Master’s thesis, Bachelor’s thesis,
2graduation project, etc). Doctoral applicants are only required to submit an abstract of
his/her Master’s thesis.
If a formal thesis was not a part of your degree program, please prepare a summary of theresearch project, extensive project, etc. you conducted at your home university.

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Publications
Format: Free/ Length: maximum 2 pages per publication
State the titles of books and papers you authored. Please include your name, co-writers,
address of publisher and the date of publication. If your paper was published in a language
other than English, please prepare an English abstract. You can only upload maximum 3publications on e3 online system.
If available, provide the latest impact factor for publication in an SCI (Science CitationIndex) journal.

Academic Transcripts
Submit official academic transcripts from each program from which you earned a degree.
If you are currently enrolled in a program, submit the most recent transcript. If thetranscript is issued in a language other than English, please submit the transcript in yournative language accompanied by an English translation certified by an issuing institution
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or public notary. Please attach the grading scale.
-Bachelor's degree holders: please submit transcripts from the undergraduate school(s).
-Master's degree holders: please submit transcripts from both undergraduate andgraduate schools.
Please make sure the date of issue is specified.

Graduation/Expected Graduation Certificates
Submit the graduation certificates from each program from which you earned a degree.
High school certificates are not required.
Applicants who are expected to graduate:
4- Submit a certificate with the month and year of expected graduation.
- If your university does not issue a certificate of expected graduation, please obtain acertificate of enrollment which shows the month and year of entry and graduation.
- If your diploma is written in a language other than English, please submit a copy of thediploma in your native language certified by an issuing institution accompanied by English
translation certified by an issuing institution or public notary.

Recommendation Letter
5The letter shall be provided by your supervisor in the currently enrolled or most recently
graduated program.
Format: You may either download the e3 designated letter format or use free format.

Documents to Prove English Proficiency
6Submit an English test score that exceeds the e3 minimum requirement mentioned below
or Medium of Instruction certificate that proves that English was the medium of instructionin the full-time degree program.
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【Minimum English Test Score】
TOEFL iBT: 79, TOEFL iBT Home Edition: 79
IELTS (Academic): Listening, Reading, Speaking and Writing shall be over 5.5 respectively,and Overall Band Score shall be over 6.0.
TOEIC L&R (Listening 400, Reading 385) and TOEIC S&W (Speaking 160, Writing 150)
* If you take IELTS or TOEIC test to submit as an English requirement, all the four skills shallbe over CEFR B2 level.
Accepted Tests
TOEFL iBT, TOEFL iBTHome Edition
IELTS (Academic）

Not Accepted Tests
TOEFL ITP, TOEFL ITP Plus for China, Revised TOEFL PDT
IELTS (General Training) , IELTS online

TOEIC Listening &Reading Tests andTOEIC IP/ TOEIC Institutional Test Sessions, TOEIC Speaking Test,TOEIC Speaking &TOEIC Bridge Test

Writing Tests
Additional procedure of English test score:
TOEFL iBT and TOEFL iBT Home Edition
A copy of the score report must be submitted via the e3 online system.
In the Second Screening, shortlisted candidates will be asked to request Institutional Score
Report to be sent directly to the e3 program office from Educational Testing Service (ETS)
using our Institutional Code. Institutional Code: 8648
Please note that e3 program use Test Date score only and does not use MyBest score.
IELTS (Academic)
A copy of the score report must be submitted via the e3 online system.
In the Second Screening, shortlisted candidates will be asked to request a Test Report Formto be sent directly to the e3 program office from International English Language Testing
System (IELTS) Center.
TOEIC Listening & Reading and TOEIC Speaking & Writing Tests:
A copy of the score report or a screenshot of your score must be submitted via the e3 onlinesystem.
In the Second Screening, shortlisted candidates will be asked to send to e3 Program Officean original Official Score Certificate in unopened envelope from ETS. Please be aware that6once the envelope is opened, the certificate is no longer considered valid.
* If you take IELTS or TOEIC test to submit as an English requirement, all the four skills shallbe over CEFR B2 level.
Period of Validity of the tests:
The test must be taken after May 2023 (tests taken before this date are not consideredvalid).
【Medium of Instruction certificate (MI)】Applicants who completed full time degree programs in English can submit MI certificate
as a proof of English proficiency. MI certificate is an official letter or a certificate statingthat English is the language of instruction at the university or a specific degree program. If
English being the language of instruction is clearly specified in the transcript or diploma,
there is no need to submit MI certificate separately.
Examples:-Master’s course applicants who graduated or are expected to graduate from a full-timeBachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s
degree program for which the medium of instruction is English.

7Photocopy of your passport
Provide a photocopy of the page showing your photo, nationality, and name

7. Additional Documents (will be requested at a later stage from theshortlisted candidates)
1. Application form for Japanese Government MEXT Scholarship
2. Field of Study and Research proposal (Japanese Government MEXT format)
3. Pledge, original (must be handwritten and required to submit at a later stage)
4. Official ranking certificate (free format, copy)
5. Recommendation letter addressed to “the President of Hokkaido University”
The letter must be prepared by Dean (Head of School or Faculty) of the currently enrolled
university or the last university attended. The letter must be addressed to “the President ofHokkaido University” with the letter head of your university.
6. 【Only applicants who graduated/ are expected to graduate from a Chinese University】
An English verification report of transcript and online verification diploma from CHSI. Please
request CHSI to send them directly to e3 program office by e-mail.
CHSI: https://www.chsi.com.cn/en/
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Contact
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-05)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, JapanEmail: eprogram@eng.hokudai.ac.jp8