UBB Summer International Internship 2024

Application Guide for the International Internship Program
Co-sponsored by Babes-Bolyai University
Hosei University will co-host an on-site international internship program in Cluj-Napoca, Romania, lasting for about
three weeks, at a number of companies, NGOs, and public offices in cooperation with Babes-Bolyai University, which
is our partner university and one of the leading universities in Romania. The city of Cluj-Napoca where the university
is located, is the second largest city after Bucharest, a very vibrant academic city, with lots of opportunities for studying,spending free time and meeting other international students and employees. It is located in the heart of Transylvania,
approximately 500 km northwest of Bucharest.
Note: You can’t apply for more than one program in the summer of 2024

Objective:

To acquire business skills at a global level through the on-site internship program at
host organizations in Cluj-Napoca. To be part of a project which combines internshipwith learning about a different culture and society. To have direct interactions with
Romanian students and professors. To experience life in Cluj-Napoca and its
surrounding areas and to take part in tourist activities during the weekend.

Co-sponsor：

Babes-Bolyai University, Romania https://www.ubbcluj.ro/en/

Number of participants:

1 person*If none of the applicants are deemed suitable for a certain location, participation in the program at the destination may be cancelled.

Eligible applicants:

University students and graduate students

Training contents:

You will be assigned by Babes-Bolyai University to an organization selected from awide range of host organizations, including IT companies, local NGOs and public
administrations, etc., based on your major / minor, experiences and specific interests.

Application for Credit:

Credit can be applied for but credit granting policies may differ between faculties.
*Check the List of Credit Granting Policy of Faculties for the Programs directed by Global Education Center

Training contents:

The program offers a combination of presentations/classes about the Romanian history
and culture, the actual internship in a company or other organization based on yourinterest and weekend activities for visiting main attractions in Transylvania.

Schedule:
Date

Contents

Site/submission location, etc.

Apr. 23rd (Tue), 24th (Wed), 26th (Fri)May 11th (Sat) Hosei Global Day 2024

Information Session

Apr. 22nd (Mon) ~May 13th (Mon)14:00

Application Period

May 21st (Tue) or later

Announcement of the applicant
screening result

Notified by e-mailMay 25th (Sat) ※Cannot be changed.

Interview

Details will be informed laterMay 27th (Mon) or later

In June to July

Announcement of the oral interview
resultProcedures to allocate interns to suitable
hosting companies(Excluding terms of classes and exam
periods)

Refer to Global Education Center website in detail.
Submit of forms via the online
application form.

Notified by e-mailConduct an online interview withcoordinator from UBB and a hostcompany

July 13th (Sat)13:00~16 :00(TBA)

Briefing session

Ichigaya G Lounge

Aug. 20th (Tue)to Sep. 17th (Tue)*Departure date will be 1-2 days before andafter the program.

Overseas internship period

UBB or Hosting companies

Oct. 5th (Sat)

Reflection session

Ichigaya G Lounge

Mid-May 2025 (Optional)

Debriefing at the event

Hosei Global Day 2025

*Attendance for Information Session is not mandatory, but helps you to know about contents of the program.

Qualification: Applicants must satisfy all the following requirements
1. Communication skills in English or the local language of the destination (No minimum score standard)※Communication skills in the local language would be desirable.
2. Applicants must be able to participate in all of the explanatory meetings and review seminars designated by
Hosei University and Babes-Bolyai University before and after the internship program.
3. Consent of a guarantor for the application/participation
4. Passport must be valid for at least 6 months from Aug. 20th. *New or updated passports must be obtained by May 25 (Sat.).

Application:（１）・Submit the Application Form, which you can get from Hosei University Global Education Center web site
https://www.global.hosei.ac.jp/programs/oncampus/volunteer_internship/ ,via the online application form below within the application period.
https://ws.formzu.net/fgen/S323903103/
・Also submit a scanned copy of your Student ID card and language certificate
・Please make sure to submit the Application Form as a word file.
・Please note that the "Application Form" must be prepared by yourself. If any misconduct is discovered, suchas using corrected sentences or using content created ones by others (including generative AI, etc.), theapplicant will be disqualified.
（２）Both document screening and interview screening results will be sent to your university e-mail address(@stu.hosei.ac.jp).
（３）Those who are currently participating or planning to participate in an overseas program (SA program, etc.)
at Hosei University should confirm in advance with Global Education Center regarding the application forthis program.

Participation fees:
Paid byuniversity―

Paid by each participant

Traveling expense in Japan✔
(Actual cost)
Round-trip airfare―✔
(Actual cost)(Airline to be designated by the university)
Program participation fee✔
―(Including training and inspection fees)
Transportation costs from and to the airport in✔
―
Cluj-Napoca at arrival and departure
Accommodation fee *✔
―Overseas travel insurance―✔
(Approx. ￥20,000)(Designated by the university)
Meal costs―✔
(Actual cost)
Commutation costs(Between your lodging facility and hosting―✔
(Actual cost)company)
Personal expenses―✔
(Actual cost)* Participants will be staying at the dormitory arranged by UBB (breakfast included).
** Throughout the program, several meals (lunches and dinners) will be covered for students by Babes-BolyaiUniversity. During the weekend trips all meals will be paid by UBB. There are going to be two overnight trips tovarious cities and tourist destinations in Transylvania. A number of trips with public transportation in Cluj – 30
tickets will be also covered by UBB as part of the program. Public transportation includes buses, trams, and streetcars.
*** This program is eligible for the Japan Student Services Organization (JASSO) scholarship (70,000 yen). However,applicants must have Japanese citizenship or permission to permanently reside in Japan (including special permanentresidents). For details, please refer to the Japanese version of the application guideline.
Note: Be sure to confirm the following before submitting your application.
(1) Participants are not allowed to visit countries other than the destination on the way to or back from the program.
(2) Participants must purchase air tickets designated by the university for the purpose of risk control.
(3) Participants must take out overseas travel insurance designated by the university.
(4) In case of cancellation, you will be charged with an amount equivalent to the actual costs claimed by the co-host (UBB)
at that point.
(5) Participants must sign a pledge before departure.
(6) Participants must submit a report in a predetermined manner.
(7) Read the Ministry of Foreign Affairs’ safety information concerning security of your destination and the precaution
statement of the Ministry of Health, Labor and Welfare quarantine station for infections and other health hazards.
(8) Participation in the program may be terminated if a participant engages in any act that is illegal or offensive to publicorder and morals.
＜Contact＞
International Office (Ichigaya Campus Ouchiyama, 2F),
Global Education Center, Hosei University
Tel.: 03-3264-4088 E-mail: global@hosei.ac.jp