Proposal Guideline for Development in Nobeyama Campus
June 2023
Updated: April 2024
The Nobeyama campus is used for an operation site of the world competitive telescopesthat provide observation opportunities to researchers in the world more than 40 years.
This accomplishment is obviously realized with consistent efforts in the development of
instruments and observing modes, and the development activities are essential to train
human resources who will lead next generation large projects as well. Considering thefact that the Nobeyama campus is still the most appropriate place in Japan to promote
development activities, the NRO believes that opening its opportunities to researchers
is crucial for the Japanese radio astronomy community.
Based on the objectives of promoting Japanese radio astronomy activities, the NRO
accepts proposals for development using the Nobeyama campus including telescopes andinstruments to be installed at the campus, and instruments, software, and/or new
observing modes for the Nobeyama 45-m telescope (hereafter, development programs).
Proposals will be not reviewed scientifically, but reviewed in the point of technical aspectsuch as:lProgram must be completed within available NRO resources (space, electricity,manpower). Already on-going programs take priority. Note that, if more than one
proposal requests the same resources, and NRO cannot provide the resources for all
proposals, then all proposals will be rejected. Therefore, NRO recommends proposer
to contact NRO in advance.

lBudget acquisition plan, the number and skills of investigators, and annual plan
must be reasonable.

lDecommissioning plan (at the end of the program as well as at the end of theobservatory) must be included.

Proposer must not apply for budgets before acceptance of the program. Accepted proposal
is valid for one year. If your proposal is accepted but your budget acquisition of the year
is failed, you have to re-submit your proposal at the next year deadline of the proposal.
After the completion of the development, projects can be reviewed an Installation Review
that is required before installing instruments to the Nobeyama campus. Reasonabilityof the installation plan will be checked. After the installation, the CSV observations canbe conducted in the charged telescope time scheme for the 45-m telescope instruments

and methods. After the completion of the initial CSV measurements, projects can bereviewed an Acceptance Review. In the acceptance review, the performance of theinstruments and operation plan will be reviewed. Instruments that pass the acceptancereview will become facility instruments that will be available to all 45-m telescope users
with risk shared, seasonal CSV measurements will be performed by the NRO staff, andthe maintenance costs will be shared by the project and NRO.
NRO provides infrastructure, electricity, and interface information to the proposer andif necessary, will support installation of the proposer’s new instrument into theNobeyama campus within the available resources. NRO, however, will not support
expenses for the proposer’s instrument/software development program, travel cost,
maintenance cost of non-NRO properties after installation, and telescope time cost. NRO
will help in consulting regarding technical and software interface if possible, but theproposer takes the responsibility to secure designing, manufacturing, testing andcommissioning workflow including human resource plan.
NRO plans to review the status of development every spring (April-May) by holding a
NRO development workshop. NRO may order to terminate or suspend the development
program, if any of serious problems is found such aslschedule delayl

technical infeasibilitylshortage in budgetlshortage in human resourcelnon-compliance with NAOJ regulations including safety regulations

lproblems on the Nobeyama radio Observatory side (telescope problem etc.).

Proposal Forms

Proposals should contain the following contents and be written in Japanese orEnglish. The page limit is 8 pages in A4 format with 12 point font, excluding thecover form. For lighter development, a shorter application with 3-5 pages suffices.
1.

2.

Cover letterlSubjectlName of investigators and their institutionslContact information (e-mail address and telephone number)

Proposallscientific background, science cases

3.

ldetails of plan for your instrument, feasibility studylbudget planning, organization, schedule, constraint, etc

Interface Control Documents (whichever applicable)lPhysical Interface (space, screw holes, etc)lElectric interface (power supply, voltage, power consumption)l

Thermal interface (heat dissipation, HVAC requirement)lLogical interface (monitor & control)lData interface (parameters for observing script, output data format, dataquality)

l
4.

5.

etc

Integration Plan, Commissioning Plan, and Operation PlanlNames, tasks, work plan (period)lMaintenance plan (including spare parts)

Decommissioning PlanlDefinition when the program finisheslDecommissioning plan for the program end or observatory end

Proposal Evaluation

The proposals will be evaluated by the NRO staff.
The review process will take about two weeks in total after the deadline.
Submission Deadline for FY2024

Spring:May 15, 2024 (17:00 JST)

Summer: Aug 5, 2024 (17:00 JST)
Winter:Dec 19, 2024 (17:00 JST)

Submission of Proposalsl

The file size of the proposal should be under 20 MB.
ØIf you prepare more than one files, please archive them (e.g., tar.gz or zip)
and upload a single file.

lUploader URL: https://y2.nao.ac.jp/index.php/s/bo4JnXyQBxaRCw8l

NRO will send you an email for confirmation of receipt within 3 working days. If
you do not receive it, please let us know that.

Contact Information

nro-devel-proposal@ml.nao.ac.jp (NOTE: Do not send your proposal via email)