YNU Tokiwadai International Residence
Housing Rules⑥

charge will be charged.

Please read the following housing rules carefully. After reading the terms and conditions⑦

The utility fee includes electric / gas / water charges and internet fees.

⑧

Motorbike parking lot charges are due on the every last day of the month byput check mark in the check box of each paragraph. Please write your name and room

3:00 P.M. Please transfer them together with the rent.

number and put your signature on the last page.

⑨

Check example: ✓Room usage purpose □
①

②

2.

3.

The rent once paid cannot be refunded under any condition.

Deposit □The room is designated solely for living purpose and cannot be used for any①

The amount of deposit is 55,000 Yen (tax included).

other purpose like office, shop or meeting room.

②

The deposit includes thebasic room cleaning fee on move-out and contract

Overnight stay by a non-contractor is strictly prohibited. Room use andprocedure administrative fees. Basic cleaning covers the cost of cleaning inovernight stay by a non- contractor as a serious violation of trustful relation willorder to prepare the room for the next prospective resident. Costs of wallpaper,

be punished and lead to a move out order.

carpet and fittings repair due to intentional or negligent damage by resident,

Room Rent □①

Monthly room rent is 32,500 Yen②

Monthly management fee is 6,300 Yen.

③

Monthly utility fee is 15,510 Yen (tax included).

④

The room rent, management fee and utility fee (hereinafter called “the rent”)

repair and replacement cost due to damage or loss of equipment supplied as wellas the cost of disposal of leftover items will be charged to residents separately.
③

Whether moving out at the time of contract expiration or during the contract
period prior to expiration the deposit is NOT refundable under any condition.

4.

Bicycle, Motorbike, Car Parking Lot□

due for the NEXT month is payable by bank transfer by the last day of each①Bicycle parking lot can be used free of charge.

month. Please transfer the amount to the following bank account to reach the②Usage of bicycle parking lot is subject to an agreement and registration. In orderaccount by 3:00 P.M. (Concerning an automatic bank transfer or credit card

to use the bicycle parking lot please contact Management Office in advance topayment please inquire at the Management Office).

complete necessary registration procedures. Not permitted bicycles will be

MUFG Bank

disposed immediately without prior notice.
③

Nishi-Shinjuku branch, Saving Account 3543782
Name of Account: SEKISUI HOUSE REAL ESTATE TOKYO, LTD.

⑤

Frequent nonpayment or delay in payment of the rent may lead to eviction as aresult of violation of trustful relation.

⑩
1.

If the payment cannot be confirmed by the day due, 440 Yen (tax included) late

Motorbike parking lot is available for a monthly charge of 2,200 Yen (Taxincluded).

④

Usage of motorbike parking lot is subject to an agreement and registration. In

If the last day of the month is a holiday, please make the transfer on a dayorder to use the motorbike parking lot please contact Management Office in

before also to reach the account by 3:00 P.M.

advance to complete necessary registration procedures. Not permitted

motorbikes will be disposed immediately without prior notice.
⑤⑥

There is no car parking lot available for students and visitors. Please inform the②

the abovementioned room check will be conducted on the next day after move-in.

specific purpose such as moving heavy luggage.

Please be sure to take time to allow this room check latest within 3 days after

Parking bicycles is forbidden on the neighboring streets. Please use themove-in.
8.

Bicycle parking except the designated areas is strictly forbidden. Bringing in

When Moving-out Important Instructions □①

bicycle to hallways, communal areas and private room is forbidden.
5.

equipment, damages of wallpaper, carpet, and fixtures and check any leftover
items.

If you wish to re-contract please submit a “Re-contract Application Form” onemonth prior to termination of your contract to Management Office.

②

Re-contract procedure is free of charge.

③

In case of non-submission of “Re-contract Application Form” the contract④③

nonpayment or delay of rent payment as well as violation of housing rules may

to your move out.
9.

Card key □①②

In case of losing the card key, please consult with the management office

Management office. The cancellation of the contract during the term of thepromptly to sign out a temporary card key. In case the card key could not be

contract will not be accepted unless the “Cancellation Notice” is submitted.

found after a certain period of time, a new card key will be provided. Please note

One month rent and management fee will be charged from the date ofthat the re-issue fee will be charged at that time.

Deposit is NOT refundable even in the case of cancellation of the contract before

10. Guests and Visitors □①

Please notify your move-in time in advance. The check of room equipment andcondition of the room interior will be conducted in the presence of Manager or

Any visitors, including the resident’s family, are permitted to stay only between
9:00 and 22:00. Moreover the visitors must sign the Visitors’ sign list each time

When Moving-in -Important Instructions □①

A card key is provided for the new students in order to enter the building
entrance and each area when moving in.

If you wish to cancel the contract during the term of the contract please submit

termination.
7.

If you are not able to have a move-out check within the business hours of

Please be sure to take time to allow this room check at least within 3 days priorsubmission of “Cancellation Notice”.
③

room check will be charged to resident.

“Re-contract Application Form” is not always automatically accepted. Repeateda “Cancellation Notice” 1 month before the wished cancellation date to the②

Any costs for fixing the damages and disposal of leftover items found during theManagement Office, the room check can be done on a day prior to your move out.

Contract cancellation prior to termination □①②

termination date is the move-out date.

result in rejection of the re-contract application.
6.

Please notify your move-out time in advance. On your move-out Manager oradministrative staff will do the room check against the loss or damage of room

Re-contract procedure □①

If you are not able to move-in within the business hours of Management Officemanagement office in advance if you wish to use the parking lot temporarily fordesignated bicycle parking lot.
⑦

administrative staff prior to the move-in.

when entering the property.
②

If you intend to invite more than one friend (guest) please do consult Manager inadvance. Also please mind other residents when using the common area.

11.

Access restriction to certain areas □①

Males are strictly prohibited to enter “Female Only” area.

②

There is no restriction for females to enter the male area.

③

The management office temporarily permits males to enter the female only area

14.

About Alcohol Drinking □①

in common area is strictly prohibited.
②

during the moving works if needed.
④③(Even if the residents of the other units / private type rooms also cannot stay

⑤

⑥

⑦

②

15.

Authorized management staff members are allowed to enter the female only

About Garbage Disposal □①

dispose them in the garbage station according to categories set by Yokohama

patrolling, cleaning, repair and inspection.

City garbage disposal guidelines distributed in advance. It is forbidden to bring

Please be sure to make any non-residents including guests leave the building byin your room garbage to the garbage bins in the common areas.

22:00.

②

Garbage not separated according to the guidelines will not be collected.

Usage of the 1st floor lounge is prohibited from 22:00 to 8:00.

③

Repeated violators of garbage disposal rules will be expelled.

④

Please consult Management Office if you intend to dispose any oversized

It is forbidden to use balcony for hanging clothes, putting washing machine,

garbage and follow the disposal instructions. The cost of disposal of oversize

keeping garbage and any personal items.

garbage is payable by resident.

It is strictly forbidden to enter balconies, roof balconies and rooftop as it is not⑤

smoking by minors under the (full legal) age of 20 is prohibited by the Laws of③⑥

Disposal of oversized garbage without permission is forbidden by law. Violators
if found will be expelled.

Smoking is completely forbidden in the building and on the premises except thedesignated outdoor “Smoking Area”. However, even in the “Smoking Area”

During move-out Manager or administrative staff will make sure whether theoversized garbage disposal complies with the rules.

13. About Non-Smoking □②

Please separate the garbage into burnable, non-burnable and recyclables andarea / shared unit in order to conduct their management duties such as

designed to enter.

①

Even in private rooms please refrain from loud drinking in a large number ofpeople which could cause disturbance to neighborhood and other residents.

12. About Balcony①

Even in private rooms consumption of alcohol by minors under the (full legal)
age of 20 is prohibited by the Laws of Japan.

Please be sure to leave the shared unit by 22:00 except for the unit resident

there after 22:00).

Consumption of alcohol is permitted only in private rooms. Alcohol consumption

16.

Use and handling of fire □①

Due to risk of fire the use of candles and incense on the premises is strictlyJapan.

forbidden. Resident will be made liable for any damage caused by fire to the

Smoking is forbidden in private rooms, balcony, outdoor premises, neighboringbuilding, room and equipment due to negligent or intentional action andstreet. Please use the designated outdoor “Smoking Area”.

charged for full or partial cost of repair.

Repeated smoking except in the designated outdoor “Smoking Area” and②smoking by minors under the (full legal) age of 20 will result in a move-out
order.

In-the-room cooking with fire by bringing in gas stove or other tools is
prohibited③

Activities or plays with the fire including bonfires and fireworks are strictlyforbidden on the premises.

order to prevent mold, condensation and outbreak of harmful insects.

17. Rental goods and equipment □①②③

In order to use equipment temporarily please follow the procedures set by thedamagesManagement Office.

condensation and mold even when keeping the room thoroughly ventilated

Please be sure to return the rental equipment to the Management Office within

please contact the Management Office.

the set time.
③

④

④

②

③

⑤

⑥

damage and/or loss of the equipment due to negligent or intentional action bycause an outbreak of cockroaches and other harmful insects. In the event thethe resident will be charged.

cockroaches or other insect outbreak due to dirt and rubbish in the room

Subletting of rental equipment to a third party is prohibited.

harmful insect extermination (disinfection) fee will be charged.
Please refrain from attaching posters, stickers or hooks to the walls and ceiling.
Also it is strictly prohibited to drive nails into the wall. In case the wallpaper

storage unit.

demands replacement due to pushpin and hook holes in the wall the

When you use the storage unit, please follow “Terms and conditions of using the

replacement cost will be charged to resident.

storage unit”.

⑥

Please refrain from attaching hooks by double-face tape on walls and doors.

Your delivery will be received in the delivery boxes during your absence. Please⑦

It is strictly prohibited to make alterations in the room.

20. Usage of toilet □Delivery boxes cannot be used for any individual purposes besides receiving①

Use proper toilet paper suitable for water flushed toilet to prevent toilet failures,deliveries from delivery companies, such as keeping personal items andsewage clogging and bad odor. It is strictly forbidden to flush down sanitaryvaluables.

napkins, baking paper, tissue paper and food waste into the toilet.

Please consult with the Management Office promptly if you do not understand②

For sanitary reasons please clean the toilet on a regular basis.

how to use the delivery boxes③

Plumbing repair charges of the toilet clogged intentionally or due to resident’s
negligence will be charged to the resident.

Please note that we do not take any responsibility for any troubles concerning

Room Maintenance □①⑤

Please make an application at the Management Office when you wish to use thedelivery receipt and loss.
19.

Never keep the rubbish for a long time in the room but dispose them to thegarbage station frequently. Keeping the rubbish in the room for a long time cancollect them promptly to not inconvenient the other residents.
④

due to indoor mold and charged the repair costs. If you experience

Please use the rental equipment with care. Compensation expenses for any

18. Storage unit and Delivery box □①

Please ventilate the room properly, since the resident will be made liable for the21.

Notes when going out □①forget to switch off the air conditioner.

Please keep your room clean and tidy. Keeping the room and room facilities
clean is the responsibility of the resident.

When going out please switch off all electric appliances. Especially please do not②

Never leave the tap water running or go out leaving the window open. Damage
caused in the event of water leakage will be the liability of resident.

②

Please ventilate the room by opening the windows and closet door regularly in③

Please submit a “Long Term Absence Notice” to Management Office when goingon a trip or back to your home country and intend to stay away for more than a④②month.

Please refrain from using without permission. Please ask the Management

When leaving for a long time please remember to pay rent and electricity before

Office when you need to use.

your departure.
⑤③

8:00～22:00 Available“Long Term Absence Notice”, or long time inability to contact, Management

Please use coin laundry in Male area for men and Female Only area for women.
④

Disaster and Crime Prevention Measures □No time limits apply to other communal areas such as hallways and stairs,

Other restrictions on use of shared facilities □①

Please keep the door securely locked and pay attention to fire.

②

When using the kitchen please pay attention to fire and accidents.

③

The management company will conduct room fire inspection drainage pipes

its usage, and mind other residents. Pay attention when using sharedcleaning and various inspections on a regular basis. Inspection schedule will beequipment, which is provided for everybody’s use.

④

25.

①

⑤

In case of water leakage, strange noise, odor or other emergency the

emergency please keep them clean and free from personal belongings.
26.

Other restrictions and forbidden acts □the resident.

①

Passage of the neighboring street at the south side of the building.

Please follow and cooperate to Management Company instructions concerning②

Annoying other neighborhood by loud talking, motorbike sound and etc.

fire, disaster prevention and sanitary inspection, drills and repairs.

③

Using emergency stairs except for the emergency cases.

④

Entering the restricted areas such as rooftop, vacant rooms, “Female only” area,etc.

Inspection schedules and important announcements will be posted on a noticeboard on each floor including the ground floor. Please check the notice boards⑤

regularly.
②

Bringing in heavy objects (large safe piano), hazardous materials (guns,
kerosene heaters) or acts that would disturb or endanger neighbors.

Important documents and information and luggage/mail notices will be put to⑥

Parties in the room and acts that would disturb other residents and neighbors.

your mailbox. Please check your mailbox daily.

⑦

Annoying other neighborhood by noise and vibration.

⑧

Behavior violating public order and morality.

⑨

Installing and usage of equipment that affect capacity of power and water

Common Facilities Usage Time □①

It is forbidden to leave personal belongings in common areas like stairways,
hallways since these common areas serve as an evacuation route in case of

Notice Board and Mailboxes □①②

Please use TV, laundry, lounge and other rental equipment properly according to

the room for the inspection.

Management Company staff may enter the room without prior permission from24.

22:00～8:00 Not available

however loud talking and annoying behavior to other residents is forbidden.

announced occasionally. Even during your absence the inspection staff will enter

23.

Laundromat (Coin Laundry)In case of rent nonpayment during a long term absence without submitting ofmight enter the room for security reasons.
22.

Kitchen in the lounge

Lounge8:00～22:00 Open

22:00～8:00 Closed

Do not sleep in the lounge late at night.

supply equipment.
⑩

Playing mahjong and musical instruments annoying other residents and⑪neighborhood.

apartment on October 3rd": ⇒In this case, he or she is not able to stay inRaising and/or temporarily bringing in dogs, cats, birds, fish and any other

Tokiwadai IR until October 3rd, and has to move out by September 25th in order toanimals.

provide the room to incoming students from the beginning of Fall Semester.

⑫

Bringing in and using drugs.

⑬

Posting the nameplate in other than specified place, or displaying other name③

In the term from March 26th to May 31st / from September 26th and November

than the contracted resident.

30th, contract cancellation will be limited; If you are leaving on or after March⑭

Display any characters on the door, balcony handrail, outer wall or window.

26th (when you move out in spring), the rent payment until May 31 st will be⑮

If the resident is found a member or associated member of mafia gang as

needed. If you leave on or after September 26th (when you move out in fall), theprescribed by law concerning the prevention of improper conduct by gangrent payment until November 30th will be needed.

members, organizing and/or participating in the meetings of such organizations
the contract will be annulled.

e.g. "Moving out of Tokiwadai IR on November 25th in order to move into another

27. Patrols and inspections □①

apartment on November 25th": ⇒In this case, he or she is not able to terminate

In case of suspicious behavior and queries of rule violation the Management

the room contract on November 25th, and the rent payment until November 30th

Office reserves the right to give warnings to the resident and inspect the room

will be needed even if the actual move-out date is November 25th.

in order to verify whether the above rules and regulations are being observed
properly.

④

28. Management Office Business Hours □8:30～17:30
29.

Open 365 days

When moving out □①②

and it may be earlier than indicated in this housing rules.
30. About final rent and management fee payment □①

Full month rent and management fee payment is required for the final month ofthe contract regardless of on what date of the month the contract is terminated.

If you wish to cancel your contract during the contract period, 1 month advancenotice to the management office will be required. One month rent andIn case the academic calendar changes, the latest moving-out date may change②

Overpaid rent and management fee for the remaining days of the month after

management fee will be charged from the date of submission of thetermination date will be refunded to residents’ own bank account following the"Cancellation Notice".

completion of room inspection and accounting process.

As this building is a YNU student dormitory, if you wish to move out at the end③

Refund process takes approximately 3 to 4 weeks.

of the semester, you must move out latest by 25 th in March (when you move out④

Refund amount will only be transferred to bank accounts in Japan. Refund willin spring) and 25th in September (when you move out in fall). Therefore, pleasebe careful when to move to another student house or general property.

e.g. "Moving out of Tokiwadai IR on October 3rd in order to moving into anothernot be made to over-sea bank account or by cash.
31. In the Shared Unit □①

Please always consider the other unit mates.

②

Please switch off all the electric appliances not in use. (air conditioner, lightings,

etc)
③

④

①

Be considerate of others waiting to use unit kitchen, TV and other shared

return them to the proper places. Please never take them away to the private

facilities/items.

space.

Never leave any personal belongings and valuables in common space. The②

management will not take any responsibilities for theft or loss in the Shared③④

found.

①⑤③

When going out please be sure to lock the door as well as switching off all the⑥

In case the food / ingredient causes strong smell (odor), please keep it in theprivate space.

It is forbidden to take away shared equipment in the common space to the⑦

Please use the space allocated to each room in the shared- refrigerator.

private space.

⑧

Do not leave the food neither in the pot nor shared space.

It is forbidden to bring your room garbage into the garbage bins in the shared⑨

Do not use any ingredients and seasoning owned by other unit mates without

space. Please dispose the personal garbage to the garbage station.
④

Do not keep the garbage for long time in the shared space; Please take thegarbage to the garbage station as soon as the garbage bins are full.

□electric appliances including air conditioner.
②

Please discard the garbage in the garbage can or bring it to the garbage station
directly.

Repair costs may be charged when damage or loss of shared facilities/items is

32. Use of the private space in Shared Unit

Please keep clean the drains from food leftover. Please also clean the drains
periodically in order to prevent clogging.

Please pay attention to receipt of luggage. (do not open the mails or receive COD
luggage of other unit mates)⑥

Do not leave the food and ingredient, and keep them in the refrigerator. Please
discard the expired ingredients immediately.

Unit.
⑤

Please be sure to wash the kitchenware (such as pans and knives) after use andPlease keep the private space and in-room facilities clean on your own

their permission.
35.

Use of storage□

responsibility.

①

Please use the storage shelves and shoebox allocated to each room.

33. Use of the unit living space□②

Do not leave the shoes out of the shoebox.

①②

Available 24 hours (No limit in using). However, please refrain from loud36.

Use of toilet

talking, high volume TV noise and other acts which could disturb other①

Please brush the toilet after use when it is dirty.

neighbors at night.

②

Do not take the toilet paper out of the toilet

No limit in alcohol drinking in the Shared Unit. However, please be sure toconsider the others not to bother them.

37.

Use of the shower and washbasin①

Consumption of alcohol by minors under the (full legal) age of 20 is prohibited.
③□

No limit in inviting Guests to the Shared Unit. However, please be sure to makePlease refrain from taking shower for too much long time. Also, please make theshower booth clean (such as removing hairs) after use.

②

them get out of the unit before 22:00.
34. Use of the unit kitchen□□

Do not leave your personal shampoo, towels and etc. in the shower booth or
washbasin. Please keep them in the private space.

③

Please refrain from shampooing in the washbasin. Also, dying hairs andwashing clothes in the shower booth and washbasin is prohibited.
38.

Noise□①③

39.

Any act of discarding the honor of YNU and/or other inappropriate act as a YNU
dormitory residents will lead to a move-out order upon consultation between

and late at night.

YNU and the management office.

Prohibited acts□①

Leaving personal belongings in the shared space②

Cooking in the private space

I have understood “YNU Tokiwadai International Residence Housing Rules”③

Using fire (both in the personal space and in the shared space)and herewith I promise to strictly observe them. Moreover I am aware that in④

Any acts of business sales and soliciting and etc.

case I am subject to be expelled from the Residence due to violation of the rules I⑤

Taking any shared equipment (such as pans, toilet paper and etc.) to the private

shall understand and not object.
_________Y_________M________D
YNU Tokiwadai International Residence Room #_________⑥

Drying laundry in the shared space⑦

Bringing shelves and furniture in the shared space

Full Name__________________________⑧

Sleeping in the shared space

Signature____________________________⑨

Using shower booth by non-residents⑩

Switching the private space between unit mates without any permission.

Entering the Shared Unit □①

The Management (the managers, cleaning staff and inspection staff) will enter
the shared space in the unit (such as unit living space, shower booth and toilet)
without any consent for some reasons including facility cleaning and etc.
Therefore, please be sure to keep the unit clean every day.

41.

④

Please consider the others when you go out or come back early in the morning

space

40.

Frequent violations or a serious violation of the housing rules will lead to amove-out order after consultation between YNU and the management office.

Please be careful not to disturb other unit mates by opening/closing doors,
making phone calls, listening to music, watching TV, alarm clock and etc.

②

YNU’s approval is received.

Loss of residence eligibility □①

In case of losing the student status (includes repeating more than one year ,leave of absence, suspension over 3 months) at YNU (or other educational
institution you belong to), you will lose the residence eligibility at Tokiwadai
International Residence and must leave the property immediately.

②

In case of repeating a year, re-contract for one year at longest may be allowed if