YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form

Document Number
SCD/VQPU-IVR
Internal Document Reference
NAIssue DateRev:
11/30/2023
01
Replaces
Next Review
New
11/29/2026

Welcome to our Vendor Registration Form!
We appreciate your interest in becoming a valued vendor for our organization. This form isdesigned to gather essential information about your company and its offerings, enabling us toassess your suitability as a potential partner. By completing this registration, you take the firststep towards establishing a mutually beneficial business relationship with us.
Please provide accurate and detailed information in each section to help us better understandyour capabilities and offerings along with the required documentation for the profile creation
once accepted.
We look forward to reviewing your application and potentially collaborating with you in the near
future.
Thank you for considering this opportunity.
Important: Please make sure that the name on the letter head of the Company should matches
the official name on the Commercial Registration. YASREF has the right to demand for
documentation hard copies whenever required.
GENERAL MANDATORY REQUIRED DOCUMENTS
SN
1

Description

2

Letter Address to Supply ChainDepartment

3*Ownership and Authorization

4Notes*Vendor Registration Form

*Valid Commercial Registration

Certificate

Brief explanation of company main products/services,
stamped with company stamp and authenticated byChamber of Commerce or at least Public Notary
Letter from the company who are authorized to sing acontracts or purchase orders
Government License/VAT/ID/Business Permit No.
Authenticated by Chamber of Commerce in the countryof origin. (For Manufacturer) if applicable
A Letter from the bank on which the company isdealing

5*Valid Industrial Certificate

6*Bank Letter

7*Vendor Code of Conduct

Download it from (yasref.com)

8*Company Location

A sketch/map showing the location of the company’s
offices/factory and warehouses, giving reference to astreet, road, or known building

910111213*Company Organization Chart

List of Major Customers*Company Profile
ISO 9001 Certification (if available)
Acquisition & Mergers (If applicable)

Classification: YASREF: Restricted

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Page 1 of 6YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form

Document Number
SCD/VQPU-IVR
Internal Document Reference
NAIssue DateRev:
11/30/2023
01
Replaces
Next Review
New
11/29/2026

ADDITIONAL REQUIREMENTS FOR MANUFACTURER
Product Certifications.
Plan capacity for each product.
Sales Brochures/Product Catalog.
A letter of introduction identifying as a Manufacturer Company and detailing businessactivity and full information about their agency, if any in Saudi Arabia including: Name,Address and contact.
5. List of Major sub-suppliers.
6. Plant total capacity per year.
7. Uncontrolled Copy of Quality Management System Manual.
8. Quality and Technical Organization Chart.
9. Code Stamps/Certification & Experience (Provided by the Technology / Product Owner).
10. List of Quality Procedure.
11. Patents/Manufacturing Licenses (if available).
12. List of Major Equipment installed at your plant.
13. Technical Data/Specifications for each product.
14. List of all products with full description/Technical Data/Specifications for each product
1.
2.
3.
4.

CAPABILITIES SURVEYAssessing the financial strength of vendors is an obligatory requirement. Hence, it is theestablished policy of YASREF to evaluate the financial capability of potential vendors in orderto determine their ability to perform work and supply materials and equipment. The information
requested below is crucial for assessing your company's capacity to become a vendor. Please
ensure that you promptly complete and return this survey sheet to prevent any potential
disqualification of your bid due to delays in the approval process for your company as a vendor.
All information provided by your company and generated by YASREF will be treated asconfidential. For the sake of legibility, we kindly request that you type the required information.
It is essential to complete all relevant sections and provide additional pages if necessary.

By signing below, you certify that the information provided in this form is true and accurate to
the best of your knowledge. You also acknowledge that any false or inaccurate information
may result in the removal or rejection of your company as a vendor by YASREF.

Classification: YASREF: Restricted

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Page 2 of 6YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form( * ) Mandatory*Type of Company:*Type of Business:*Type of Industry:

Document Number
SCD/VQPU-IVR
Internal Document Reference
NAIssue DateRev:
11/30/2023
01
Replaces
Next Review
New
11/29/2026

OCM-Manufacturer

OEM-Manufacturer

Trader/Supplier

Agent/Authorize Distr.

Service Provider

Others:Consulting

Trading

Non-Profit Organization

Contracting

Trading & Contracting

OthersManufacturer

Government

CharityVendor

SchoolOthers*Service Required:

New Registration

Update*Full Company Name (Legal Name as shown in the CR):
*Commercial Registration (CR) Certificate No.

*Date of Issue:*Date of Expiry:*Chamber of Commerce Certificate No.

Date of Issue:*Date of Expiry:*Address:*P.O. Box:

*City:*Postal Code:*Phone No.:

*Mobile No.:

*Company Street Name:*Company E-Mail:

Person to be contacted for future RFQs/RFPs:*Position:*Name:*Email:*Type of Business Ownership:
Sole Proprietorship

Partnership

Corporation

Classification: YASREF: Restricted

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YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form

Document Number
SCD/VQPU-IVR
Internal Document Reference
NAIssue DateRev:
11/30/2023
01
Replaces
Next Review
New
11/29/2026

Type of products/services you are currently handling as per your latest renewed Commercial Registration orBusiness Permit*Materials:*Services:
Choose Possible Services
Choose an Item
1.
1.
2.
2.
3.
3.
4.
4.
5.
5.
6.
6.
7.
7.
8.
8.
9.
9.

FINANCIAL INFORMATION*Total of Assets of your Company*Annual Trading Turnover or Sales of your Company

A letter from the bank using the original bank letter head that includes:a) The Bank Account Name (English Name), Number, IBAN, and Currency which is used by your company asmentioned in the below table.
b) A description of the length of time for which your company has maintained an account with the bank.
c) A description of the type of services that the bank normally provides to your company.
d) Must be signed & stamped by the bank stamp.
*Name of the Bank:*Bank Swift Code:*Account No.

*Currency:
USD*IBAN No.

*Account Holder/Beneficiary Name:*Accountant Name:*Mobile:*Email Address:*Have you previously provided Materials against
YASREF Purchase Orders?
YesNo*If yes, list purchase order numbers, dates and amounts.
*PO Number and Amount:*Date:*Buyer Name:Classification: YASREF: Restricted

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YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form

Document Number
SCD/VQPU-IVR
Internal Document Reference
NAIssue DateRev:
11/30/2023
01
Replaces
Next Review
New
11/29/2026

DESIGNATED CONTACTS
Authorized Contact Information No. 1 Senior Officer (Owner, Chief Executive Officer or Other Authorized).
Authorized Contact information No. 2 Assign Primary Contacts (Single Point of Contact).
Contact Information No. 1 ( * ) Mandatory*Name:*Nationality:*National ID No.

*Iqama No./Passport No. (for Non-Saudis):*Position:*E-mail address:*Telephone No.:

*Mobile No.:

Contact Information No. 2 ( * ) Mandatory*Name:*Nationality:*National ID No.

*Iqama No./Passport No. (for Non-Saudis):*Position:*E-mail address:*Telephone No.:

*Mobile No.:REGISTRATION SUBMISSION

Before to submit your registration form, please first make sure that:
1. All data you entered in this registration form are 100% accurate and up-to-date.
2. The documents; “Ownership and Authorization” letter attached with the registration form is:a) Signed by an officer in your Company with full authority to make the delegation of authority
and designations provided in the letter; andb) Authenticated by Chamber of Commerce.
In signing this registration form below on behalf of *___________________________________________, weundertake to notify YASREF promptly of any change such as: Ownership, Bank Accounts, Government
Documents, Company Representatives, Telephone Number/s, E-mail, Company Websites and so on. Uponsuch a change/s, *shall promptly provide YASREF withcertified copies of all documents to establish the above changes/s.
*Signature:*Date:*Company Stamp:*Name:*Title:Classification: YASREF: Restricted

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YANBU ARAMCO SINOPEC REFINING COMPANY (YASREF) LIMITED

Issuer

Supply Chain Department
Vendor Qualifications & Performance Unit

Document Title

International Vendor Registration Form

Document Number
SCD/VQPU-IVR
Internal Document ReferenceNAIssue DateRev:
11/30/2023
01
Replaces
Next ReviewNew
11/29/2026

Avoid application mistakes:
To increase your chances for quick processing of your registration application, double checkyour application for accuracy of information.
Important Instructions:
After the completion of your submission, please submit the required documents through e-mailalong with the softcopies at vendor.registration@yasref.com.
The attachment should be
maximum of 10MB only, separate email when needed (Part 1 & Part 2).
•Please attach additional pages, if necessary.

For more assistance with your registration, call +966 (014) 398-1625.
Once you are registered, thenvendors.relationship@yasref.com.

you

may

communicatewithus

throughe-mailClassification: YASREF: Restricted

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