Information on the protection of individuals with reference to the processing of personal data
for the issuance of an entry visa in Italy and in the Schengen area
(General Data Protection Regulation (EU) 2016/679, art. 13)

The processing of personal data required for the purpose of issuing an entry visa in Italy andin the Schengen area will conform to the principles of lawfulness, correctness and transparency inorder to protect the fundamental rights and freedoms of natural persons.
To this end, the following information is provided:
1. The Data Controller is the Ministry of Foreign Affairs and International Cooperation(MAECI) of the Italian Republic which, in this specific case, operates via the ItalianConsulate in Osaka; postal address: Nakanoshima Festival Tower 17/F, 2-3-18,Nakanoshima, Kita-ku, Osaka 530-0005, telefono: +816/4706-5820; mail:consolare.osaka@esteri.it; pec: con.osaka@cert.esteri.it.
2. For inquiries or complaints on privacy, the data subject may contact the MAECI dataprotection officer / DPO [responsabile protezione dati / RPD] (mailing address: Ministry of Foreign
Affairs and International Cooperation, Piazzale della Farnesina 1, 00135 ROMA, telephone: 0039
06 36911 (switchboard), email: rpd@esteri.it, certified email [pec]: rpd@cert.esteri.it).
3. The requested personal data is needed to assess the entry Application Visa for Italy, or theSchengen Area, for a non-EU Member State citizen subject to visa obligation.
4. Provision of this data is mandatory for the assessment of the visa application and any
refusal to provide the requested data renders it inadmissible.
5. Data processing, performed by specially appointed personnel, will be carried out inmanual and automated modes. Specifically, data will be inputted into the Visa Information System(VIS), a database established by European Parliament EC Regulation no. 767/2008 and July 9,2008 Council Regulation.
6. In application of European legislation on the "Schengen" area (in particular, of EC
Regulation No. 810/2009 of July 13, 2009, which establishes a Community Code on Visas), data
will be communicated to competent Italian security authorities as well as to competent authorities ofthe European Union and of other member States.
7. In compliance with art.23 of the EC Regulation no. 767/2008, data shall be retained into
the VIS for a maximum period of five years, with effect from visa expiration, visa denial,
cancellation or revocation or file opening in case of demand withdrawal or interruption. Data can beretained for a longer period in national archives in case of controversies or for national securityreasons.
8. The data subject may request access to his personal data and the rectification of the same.
Within the limits established by current legislation and without prejudice to any consequences on
the outcome of the visa application, he may also request the erasure of such data, as well as therestriction of - or the objection to - data processing. In these cases, the data subject must submit a
specific request to the office mentioned above, and notify MAECI DPO of the same.
9. If the data subject believes that his privacy rights have been violated, he may file acomplaint with the MAECI DPO. If the response is deemed unsatisfactory, he may contact theItalian Data Supervisory Authority [Garante per la Protezione dei Dati personali] (mailing address:Piazza Venezia 11, 00187 ROMA; telephone: 0039 06 696771 (switchboard); email:garante@gpdp.it; certified email: protocollo@pec.gpdp.it).