YNU Tokiwadai International Residence
Housing Rules

charge will be charged.
⑦

The utility fee includes electric / gas / water charges and internet fees.

⑧

Motorbike parking lot charges are due on the every last day of the month byPlease read the following housing rules carefully. After reading the terms and conditions

3:00 P.M. Please transfer them together with the rent.

put check mark in the check box of each paragraph. Please write your name and room⑨

number and put your signature on the last page.

result of violation of trustful relation.

Check example: ✓

⑩
3.

1.

Room usage purpose □
①

②

2.

Frequent nonpayment or delay in payment of the rent may lead to eviction as a

The room is designated solely for living purpose and cannot be used for any

The rent once paid cannot be refunded under any condition.

Deposit □①

The amount of deposit is 55,000 Yen (tax included).

②

The deposit includes thebasic room cleaning fee on move-out and contract

other purpose like office, shop or meeting room.

procedure administrative fees. Basic cleaning covers the cost of cleaning in

Overnight stay by a non-contractor is strictly prohibited. Room use andorder to prepare the room for the next prospective resident. Costs of wallpaper,

overnight stay by a non- contractor as a serious violation of trustful relation will

carpet and fittings repair due to intentional or negligent damage by resident,

be punished and lead to a move out order.

repair and replacement cost due to damage or loss of equipment supplied as well

Room Rent □as the cost of disposal of leftover items will be charged to residents separately.

①

Monthly room rent is 43,500 Yen②

Monthly management fee is 6,300 Yen.

③

Monthly utility fee is 15,510 Yen (tax included).

④

The room rent, management fee and utility fee (hereinafter called “the rent”)①

Bicycle parking lot can be used free of charge.

due for the NEXT month is payable by bank transfer by the last day of each②

Usage of bicycle parking lot is subject to an agreement and registration. In order③

period prior to expiration the deposit is NOT refundable under any condition.
4.

Bicycle, Motorbike, Car Parking Lot

to use the bicycle parking lot please contact Management Office in advance toaccount by 3:00 P.M. (Concerning an automatic bank transfer or credit card

complete necessary registration procedures. Not permitted bicycles will be

payment please inquire at the Management Office).

disposed immediately without prior notice.
③

Nishi-Shinjuku branch, Saving Account 3543782

Motorbike parking lot is available for a monthly charge of 2,200 Yen (Taxincluded).

④

Name of Account: SEKISUI HOUSE REAL ESTATE TOKYO, LTD.

⑥□month. Please transfer the amount to the following bank account to reach the

MUFG Bank⑤

Whether moving out at the time of contract expiration or during the contract

Usage of motorbike parking lot is subject to an agreement and registration. In
order to use the motorbike parking lot please contact Management Office in

If the last day of the month is a holiday, please make the transfer on a day

advance to complete necessary registration procedures. Not permitted

before also to reach the account by 3:00 P.M.

motorbikes will be disposed immediately without prior notice.

If the payment cannot be confirmed by the day due, 440 Yen (tax included) late⑤

There is no car parking lot available for students and visitors. Please inform the⑥management office in advance if you wish to use the parking lot temporarily for

Please be sure to take time to allow this room check latest within 3 days after

specific purpose such as moving heavy luggage.

move-in.

Parking bicycles is forbidden on the neighboring streets. Please use thedesignated bicycle parking lot.

⑦

5.

When Moving-out Important Instructions □8.

①

Bicycle parking except the designated areas is strictly forbidden. Bringing in

administrative staff will do the room check against the loss or damage of room

bicycle to hallways, communal areas and private room is forbidden.

equipment, damages of wallpaper, carpet, and fixtures and check any leftover

Re-contract procedure □①

items.

If you wish to re-contract please submit a “Re-contract Application Form” one②

month prior to termination of your contract to Management Office.

room check will be charged to resident.

Re-contract procedure is free of charge.

③

In case of non-submission of “Re-contract Application Form” the contract

Management Office, the room check can be done on a day prior to your move out.

termination date is the move-out date.

Please be sure to take time to allow this room check at least within 3 days prior“Re-contract Application Form” is not always automatically accepted. Repeated

to your move out.

③

②

9.

Card key □result in rejection of the re-contract application.

①

A card key is provided for the new students in order to enter the building
entrance and each area when moving in.

If you wish to cancel the contract during the term of the contract please submit②

promptly to sign out a temporary card key. In case the card key could not beManagement office. The cancellation of the contract during the term of thefound after a certain period of time, a new card key will be provided. Please note

contract will not be accepted unless the “Cancellation Notice” is submitted.

that the re-issue fee will be charged at that time..

One month rent and management fee will be charged from the date of

10. Guests and Visitors □①

9:00 and 22:00. Moreover the visitors must sign the Visitors’ sign list each time

termination.

when entering the property.
②

If you intend to invite more than one friend (guest) please do consult Manager inadvance. Also please mind other residents when using the common area.

Please notify your move-in time in advance. The check of room equipment andcondition of the room interior will be conducted in the presence of Manager or②

Any visitors, including the resident’s family, are permitted to stay only between

Deposit is NOT refundable even in the case of cancellation of the contract before

When Moving-in -Important Instructions □①

In case of losing the card key, please consult with the management officea “Cancellation Notice” 1 month before the wished cancellation date to thesubmission of “Cancellation Notice”.
③

If you are not able to have a move-out check within the business hours of

nonpayment or delay of rent payment as well as violation of housing rules may
Contract cancellation prior to termination □①

7.

Any costs for fixing the damages and disposal of leftover items found during the

②

④

6.

Please notify your move-out time in advance. On your move-out Manager or

11.

Access restriction to certain areas □administrative staff prior to the move-in.

①

Males are strictly prohibited to enter “Female Only” area.

If you are not able to move-in within the business hours of Management Office②

There is no restriction for females to enter the male area.

the abovementioned room check will be conducted on the next day after move-in.

③

The management office temporarily permits males to enter the female only area

during the moving works if needed.
④③people which could cause disturbance to neighborhood and other residents.

Please be sure to leave the shared unit by 22:00 except for the unit resident(Even if the residents of the other units / private type rooms also cannot stay15.

there after 22:00).
⑤⑥⑦

About Garbage Disposal □①

dispose them in the garbage station according to categories set by Yokohama

area / shared unit in order to conduct their management duties such as

City garbage disposal guidelines distributed in advance. It is forbidden to bringpatrolling, cleaning, repair and inspection.

in your room garbage to the garbage bins in the common areas.

Please be sure to make any non-residents including guests leave the building by②

Garbage not separated according to the guidelines will not be collected.

22:00.

③

Repeated violators of garbage disposal rules will be expelled.

Usage of the 1st floor lounge is prohibited from 22:00 to 8:00.

④

Please consult Management Office if you intend to dispose any oversized
garbage and follow the disposal instructions. The cost of disposal of oversize
garbage is payable by resident.

It is forbidden to use balcony for hanging clothes, putting washing machine,
keeping garbage and any personal items.

②

⑤

⑥

13. About Non-Smoking □Smoking is completely forbidden in the building and on the premises except thedesignated outdoor “Smoking Area”. However, even in the “Smoking Area”②

if found will be expelled.
16.

Use and handling of fire □①

Japan.

building, room and equipment due to negligent or intentional action andSmoking is forbidden in private rooms, balcony, outdoor premises, neighboring

charged for full or partial cost of repair.
②

About Alcohol Drinking □Consumption of alcohol is permitted only in private rooms. Alcohol consumption③

Even in private rooms consumption of alcohol by minors under the (full legal)
age of 20 is prohibited by the Laws of Japan.

Activities or plays with the fire including bonfires and fireworks are strictly
forbidden on the premises.

17. Rental goods and equipment □①

in common area is strictly prohibited.
②

In-the-room cooking with fire by bringing in gas stove or other tools is
prohibited

Repeated smoking except in the designated outdoor “Smoking Area” andorder.

①

Due to risk of fire the use of candles and incense on the premises is strictly
forbidden. Resident will be made liable for any damage caused by fire to thesmoking by minors under the (full legal) age of 20 will result in a move-out

14.

Disposal of oversized garbage without permission is forbidden by law. Violators

smoking by minors under the (full legal) age of 20 is prohibited by the Laws ofstreet. Please use the designated outdoor “Smoking Area”.
③

During move-out Manager or administrative staff will make sure whether theoversized garbage disposal complies with the rules.

It is strictly forbidden to enter balconies, roof balconies and rooftop as it is notdesigned to enter.

①

Please separate the garbage into burnable, non-burnable and recyclables andAuthorized management staff members are allowed to enter the female only

12. About Balcony①

Even in private rooms please refrain from loud drinking in a large number ofIn order to use equipment temporarily please follow the procedures set by theManagement Office.

②

Please be sure to return the rental equipment to the Management Office within
the set time.

③

Please use the rental equipment with care. Compensation expenses for any

cockroaches or other insect outbreak due to dirt and rubbish in the roomdamage and/or loss of the equipment due to negligent or intentional action byharmful insect extermination (disinfection) fee will be charged.

the resident will be charged.
④⑤

Also it is strictly prohibited to drive nails into the wall. In case the wallpaper

Subletting of rental equipment to a third party is prohibited.

18. Storage unit and Delivery box □
①

②

④

⑤

replacement cost will be charged to resident.

storage unit.

⑥

Please refrain from attaching hooks by double-face tape on walls and doors.

When you use the storage unit, please follow “Terms and conditions of using the⑦

It is strictly prohibited to make alterations in the room.

20. Usage of toilet □Your delivery will be received in the delivery boxes during your absence. Please①

sewage clogging and bad odor. It is strictly forbidden to flush down sanitary

Delivery boxes cannot be used for any individual purposes besides receiving

napkins, baking paper, tissue paper and food waste into the toilet.

deliveries from delivery companies, such as keeping personal items and②

For sanitary reasons please clean the toilet on a regular basis.

valuables.

③

Plumbing repair charges of the toilet clogged intentionally or due to resident’s
negligence will be charged to the resident.

Please consult with the Management Office promptly if you do not understand21.

Please note that we do not take any responsibility for any troubles concerning

Notes when going out □①

delivery receipt and loss.
19.

②

③

③

Please submit a “Long Term Absence Notice” to Management Office when going

Please ventilate the room by opening the windows and closet door regularly inon a trip or back to your home country and intend to stay away for more than aorder to prevent mold, condensation and outbreak of harmful insects.

month.

Please ventilate the room properly, since the resident will be made liable for thedamages④

due to indoor mold and charged the repair costs. If you experience

When leaving for a long time please remember to pay rent and electricity before
your departure.

condensation and mold even when keeping the room thoroughly ventilated④

Never leave the tap water running or go out leaving the window open. Damage
caused in the event of water leakage will be the liability of resident.

Please keep your room clean and tidy. Keeping the room and room facilities
clean is the responsibility of the resident.

②

When going out please switch off all electric appliances. Especially please do notforget to switch off the air conditioner.

Room Maintenance □①

Use proper toilet paper suitable for water flushed toilet to prevent toilet failures,

collect them promptly to not inconvenient the other residents.

how to use the delivery boxes⑥

demands replacement due to pushpin and hook holes in the wall the

Please make an application at the Management Office when you wish to use thestorage unit”.
③

Please refrain from attaching posters, stickers or hooks to the walls and ceiling.

⑤

In case of rent nonpayment during a long term absence without submitting ofplease contact the Management Office.

“Long Term Absence Notice”, or long time inability to contact, Management

Never keep the rubbish for a long time in the room but dispose them to themight enter the room for security reasons.

garbage station frequently. Keeping the rubbish in the room for a long time cancause an outbreak of cockroaches and other harmful insects. In the event the22.

Disaster and Crime Prevention Measures □①

Please keep the door securely locked and pay attention to fire.

②

When using the kitchen please pay attention to fire and accidents.

its usage, and mind other residents. Pay attention when using shared③

The management company will conduct room fire inspection drainage pipes

equipment, which is provided for everybody’s use.

cleaning and various inspections on a regular basis. Inspection schedule will be

④

⑤

23.

②

announced occasionally. Even during your absence the inspection staff will enter

hallways since these common areas serve as an evacuation route in case of

the room for the inspection.

emergency please keep them clean and free from personal belongings.

In case of water leakage, strange noise, odor or other emergency the

26.

Other restrictions and forbidden acts □Management Company staff may enter the room without prior permission from①

Passage of the neighboring street at the south side of the building.

the resident.

②

Annoying other neighborhood by loud talking, motorbike sound and etc.

Please follow and cooperate to Management Company instructions concerning③

Using emergency stairs except for the emergency cases.

fire, disaster prevention and sanitary inspection, drills and repairs.

④

Entering the restricted areas such as rooftop, vacant rooms, “Female only” area,

Notice Board and Mailboxes □①

Inspection schedules and important announcements will be posted on a noticeetc.
⑤board on each floor including the ground floor. Please check the notice boards②

24.

kerosene heaters) or acts that would disturb or endanger neighbors.
⑥

Parties in the room and acts that would disturb other residents and neighbors.

Important documents and information and luggage/mail notices will be put to⑦

Annoying other neighborhood by noise and vibration.

your mailbox. Please check your mailbox daily.

⑧

Behavior violating public order and morality.

⑨

Installing and usage of equipment that affect capacity of power and watersupply equipment.

Lounge8:00～22:00 Open

22:00～8:00 Closed⑩

Do not sleep in the lounge late at night.
②

Kitchen in the lounge⑪

Bringing in and using drugs.

Laundromat (Coin Laundry)⑬

Posting the nameplate in other than specified place, or displaying other name22:00～8:00 Not available

than the contracted resident.

Please use coin laundry in Male area for men and Female Only area for women.

⑭

Display any characters on the door, balcony handrail, outer wall or window.

No time limits apply to other communal areas such as hallways and stairs,⑮

If the resident is found a member or associated member of mafia gang as

Other restrictions on use of shared facilities □①animals.
⑫

however loud talking and annoying behavior to other residents is forbidden.
25.

Raising and/or temporarily bringing in dogs, cats, birds, fish and any other

Office when you need to use.

8:00～22:00 Available④

Playing mahjong and musical instruments annoying other residents andneighborhood.

Please refrain from using without permission. Please ask the Management③

Bringing in heavy objects (large safe piano), hazardous materials (guns,

regularly.

Common Facilities Usage Time □①

It is forbidden to leave personal belongings in common areas like stairways,

Please use TV, laundry, lounge and other rental equipment properly according toprescribed by law concerning the prevention of improper conduct by gangmembers, organizing and/or participating in the meetings of such organizations
the contract will be annulled.

27. Patrols and inspections □①

the room contract on November 25th, and the rent payment until November 30th
will be needed even if the actual move-out date is November 25th.

In case of suspicious behavior and queries of rule violation the Management
Office reserves the right to give warnings to the resident and inspect the room④

in order to verify whether the above rules and regulations are being observed

and it may be earlier than indicated in this housing rules.
30. About final rent and management fee payment □properly.
28. Management Office Business Hours □8:30～17:30
29.

①

Open 365 days②

Full month rent and management fee payment is required for the final month ofthe contract regardless of on what date of the month the contract is terminated.

When moving out □①

In case the academic calendar changes, the latest moving-out date may change②

Overpaid rent and management fee for the remaining days of the month afterIf you wish to cancel your contract during the contract period, 1 month advancetermination date will be refunded to residents’ own bank account following thenotice to the management office will be required. One month rent andcompletion of room inspection and accounting process.

management fee will be charged from the date of submission of the③

Refund process takes approximately 3 to 4 weeks.

"Cancellation Notice".

④

Refund amount will only be transferred to bank accounts in Japan. Refund will
not be made to over-sea bank account or by cash.

As this building is a YNU student dormitory, if you wish to move out at the endof the semester, you must move out latest by 25th in March (when you move out
in spring) and 25th in September (when you move out in fall). Therefore, please

31.

Loss of residence eligibility □①

be careful when to move to another student house or general property.

In case of losing the student status (includes repeating more than one year ,leave of absence, suspension over 3 months) at YNU (or other educational
institution you belong to), you will lose the residence eligibility at Tokiwadai

e.g. "Moving out of Tokiwadai IR on October 3rd in order to moving into anotherapartment on October 3rd": ⇒In this case, he or she is not able to stay inInternational Residence and must leave the property immediately.
②

Tokiwadai IR until October 3rd, and has to move out by September 25th in order toprovide the room to incoming students from the beginning of Fall Semester.

In case of repeating a year, re-contract for one year at longest may be allowed if
YNU’s approval is received.

③

Frequent violations or a serious violation of the housing rules will lead to amove-out order after consultation between YNU and the management office.

③

In the term from March 26th to May 31st / from September 26th and November④

Any act of discarding the honor of YNU and/or other inappropriate act as a YNU

30th, contract cancellation will be limited; If you are leaving on or after Marchdormitory residents will lead to a move-out order upon consultation between

26th (when you move out in spring), the rent payment until May 31st will be

YNU and the management office.

needed. If you leave on or after September 26th (when you move out in fall), therent payment until November 30th will be needed.

e.g. "Moving out of Tokiwadai IR on November 25th in order to move into anotherapartment on November 25th": ⇒In this case, he or she is not able to terminate

I have understood “YNU Tokiwadai International Residence Housing Rules”
and herewith I promise to strictly observe them. Moreover I am aware that incase I am subject to be expelled from the Residence due to violation of the rules I
shall understand and not object.

_________Y_________M________D
YNU Tokiwadai International Residence Room #_________
Full Name__________________________
Signature____________________________