Industry Exhibition
BECOME AN EXHIBITOR FOR MT26 AND BE RECOGNIZED AS AN INDUSTRY LEADER
The International Conference on Magnet Technology, MT26, will be held at the Hyatt Regency Hotel,
downtown Vancouver, Canada, September 22–27, 2019.
The MT26 will host a Scientific and Industrial Exhibition which will bring together industry, researchlaboratories and institutions active in magnet technology. Companies and research institutes are invited tothis forum to display their activities and latest developments.
The MT conference series is the most important international forum addressing all aspects of magnet
research, development, construction, testing, and operation. The focus lies in superconducting technology,
but resistive magnets are also covered. We expect around 1000 of the top scientists and engineers involved
in research and development of the magnets throughout the World.
The industrial exhibition space will be arranged to provide maximal exposure to the conference delegates
during poster sessions and breaks. We invite you to share information about your company and experiencethe many vibrant and interesting areas of Vancouver.
Booth reservation will be on a “first-come, first-served basis”. Participation will be limited to 34 booths; weencourage you to register early to avoid disappointment.

Location and Key Dates
Venue
The Hyatt Regency Vancouver Downtown – Level 2 & 3
655 Burrard Street | Vancouver, British Columbia, Canada, V6C 2R7
Website: https://vancouver.regency.hyatt.com/en/hotel/home.html

Exhibition Dates & Times (tentative*)
Conference Dates

September 22 – 27, 2019

Exhibitor Move-In

Sunday, September 22

12:00 p.m. – 05:00 p.m.

Exhibitor Registration

Sunday, September 22

02:00 p.m. – 07:30 p.m.

Exhibition Times

Monday, September 23

09:00 a.m. – 04:30 p.m.

Tuesday, September 24

08:30 a.m. – 04:00 p.m.

Wednesday, September 25

08:30 a.m. – 04:00 p.m.

Exhibitor Reception

Monday, September 23

06:30 p.m. – 08:30 p.m.

Exhibitor Move-Out

Wednesday, September 25

04:00 p.m. – 06:00 p.m.

*Exact times for the exhibit will be determined after the technical program is finalized in May 2019.

Booth Rates, Registration Details & Decorator Information
Booth Details
Single Booth
Double Booth$3,700 CAD$6,200 CAD

The deadline for submitting your booth registration and full payment is Wednesday, May 15,
2019. Contracts will not be processed without payment. Partial payments will not be accepted.
Exhibit Space is limited and will be reserved on a first-come, first-served basis, upon receipt ofpayment.
Each booth will be measuring 10’ x 10’ (3m x 3m) with 8’ (2.4m) high pipe and drape back wall and3’ (1m) high side walls.
Included with a 10’ x 10’ Booth:• Two Exhibit Booth Representatives (includes access to all technical sessions, coffee breaks, theWelcome and Exhibitor Receptions)• One Banquet Ticket• One manuscript submission (if abstract was accepted for presentation)• One electronic copy of the published transactions (tentative publication date is June 2020)• One 6’ x 2’ (1.8m x 60cm) skirted table• Two chairs• One 7” x 44” (17.78cm x 111.76cm) booth identification sign
• Pre- and post-Conference listing on the MT26 website with your company description and a hyperlink
to your company website.
• Pre-registrant contact information available three weeks prior to the conference (September 2, 2019)
in excel format. Contact Centennial Conferences by email at mt@centennialconferences.com torequest the pre-registrant contact data. (Note that the list will not include those who opted out ofhaving their contact information included in the attendees list.)• Full listing of all conference participants will be provided –if requested– after the conference via email
in excel format. (Note that the list will not include those who opted-out of having their contact
information included in the attendees list.)
Booths will be located on Level 2 and Level 3 of the Hyatt Regency Vancouver along with poster sessions
and coffee breaks. The exhibition areas are carpeted. Wifi is available throughout the meeting
space.

Booth Registration
Each exhibit company must register online to reserve their booth space. After the registration is completeand payment is made in full, an email will be sent to the exhibit company’s contact person with information
regarding the registration process for the booth personnel.
Additional company personnel may attend as Exhibit Booth Representative at the $200 CAD per person rate
(limited to two (2) per single booth). Exhibit Booth Representative registrations include admittance to theWelcome & Exhibitor Receptions, Refreshment Breaks, and all technical sessions.
Additional personnel wishing to attend the conference must register as a Full Conference Participant as partof the Attendee Conference Registration made available online starting May 1, 2019.
To select your preferred booth area, please refer to the Tentative Exhibit Floor Plan included in thisprospectus. Exhibitors wishing to avoid assignment of space adjacent to, or across from, particularcompanies should indicate so during the online registration. Careful consideration will be given to such
requests whenever possible. Exhibit Manager reserves the right to adjust floor layout.

Assignment of Booth Space
Booth numbers will be assigned by the Exhibit Chair on a first-come, first-served basis until sold out after
the registration deadline of May 15, 2019. Booth assignments will be added to the list of confirmed
exhibitors on the MT26 website and announced by email on Wednesday, May 22, 2019.

Decorator & Exhibit Service Manual
Levy Show Services, Inc. (Levy) is the official decorator for MT26 and will provide the official Exhibit Service
Kit for the Exhibit. The Exhibit Service Kit will be posted on the MT26 website on May 22, 2019. An email
notification will be sent to the contact person of each exhibit company when the service kit has been madeavailable.
The manual will contain all necessary information required for ordering services from Levy and all otherselected ancillary suppliers. The manual will outline shipping, drayage and material handling instructions
and include pre-printed shipping labels.
Booth furnishings, graphics and other fee-based show services can be ordered from Levy using the online
service manual. Audio visual and electrical services for your exhibit booth may be ordered through the HyattRegency Vancouver’s preferred vendor. The related Exhibitor Order Forms will be included in the service
provided by Levy.

Terms and Conditions
Payment
Payments are accepted by check, Visa, MasterCard, Discover and Wire Transfer. Checks must be in
Canadian dollars drawn on a Canadian bank and made payable to IEEE MT26 2019.
If payment must be submitted by wire transfer, please contact Centennial Conferences by email at
mt@centennialconferences.com. A fee of $15 CAD will be applied to all incoming wires.

Cancellations
If written notice of cancellation is received by May 15, 2019 an administrative fee of 20% of the total booth
fee will be retained. Cancellations after May 15, 2019 will result in forfeiture of the full exhibit fee.

Special Requests
Helium, Nitrogen, Oxygen and Nitrous oxide tanks are allowed on the event floor with prior approval by theFire Marshal. Nitrous oxide and Oxygen tanks over 250 cubic feet are prohibited and oxidizing gases(Oxygen or Nitrous oxide) in amounts in excess of 503 cubic feet may only be used in public assembly area
under permit for Hazardous Materials. If approved by the Fire Marshal, all tanks must be firmly secured in
the upright position with valves protected against damage. Any container not clearly labeled will be removed
from within the Hyatt Regency Hotel Vancouver, tested and disposed of at exhibitor’s expense. Exhibitors
displaying or using hazardous materials must indicate so in the special request section on the exhibitor
application & contract agreement. OSHA requires that all containers be properly labeled and display
appropriate warnings. All tanks shall be tested for leakage by spraying soapy water at points of connections
and tops of tanks. Any tanks with leakage shall be removed from the premises at the exhibitor’s expense.
All special requests must be indicated during the online booth registration. Special requests could be, but
are not limited to, electrical requirements to accommodate the use of a compressor, chemical mixtures andliquid hydrogen. Note that water is not accessible in the exhibit areas. If your request can be accommodated
and is approved, you will receive confirmation from Centennial Conferences via email.
Any container not clearly labeled will be removed from within the Hyatt Regency Hotel Vancouver, tested
and disposed of at the exhibitor’s expense.

Booth Etiquette
During Exhibition opening hours, booths should be attended by an authorized representative, technicallyqualified to explain and demonstrate the equipment or services displayed. The Conference reserves the rightto remove any display that, because of noise or other objectionable features, detracts from the scientificand educational nature of the exhibit.

Subletting
Exhibitors will not be allowed to sublet booths or portions of booths to non-registered companies orindividuals.

Compliance
The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, resolutions and codesof duly authorized local, state, and federal governing bodies concerning fire, safety and health, together
with the rules and regulations of the Hyatt Regency Hotel Vancouver.

Hold Harmless Clause
The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out ofExhibitor’s activities in Hyatt Regency Hotel Vancouver and will indemnify, defend, and hold harmless theHyatt Regency Hotel Vancouver, its owner, and its management company, as well as their respective agents,servants, and employees from any and all such losses, damages, and claims.

MT26 Website Address and Exhibition Updates
Exhibitors will be kept current with periodic exhibition updates found on the MT26 Conference website. For
this and other conference related information, please visit http://mt26.triumf.ca.

MT26 Emails and Attendee List
All MT26 registrants and exhibitors are automatically added to the MT contact email list (if not already onthe list) to receive future conference related emails. Individuals can opt-out from future conference emails
by either clicking the “unsubscribe” link within the conference related emails or by contacting ConferenceManagement. In addition, an attendee’s list will be prepared with full contact information from anyone whoattended MT26. Individuals have the option to opt-out from their full contact information being included in
the attendee’s list during the registration process. If opted out, only the name and company will be included.
Individuals will also have the option to opt-out from being included in a shared email list requested by otherconferences with similar topics and other organizations who are holding meetings/events around MT26.

MT26 Contact Information
For any conference and exhibit related inquiries, please contact:
Centennial Conferences
908 Main Street, Suite 350 | Louisville, CO 80027 | USA
Email: mt@centennialconferences.com | Phone: +1.303.499.2299

SIGN UP EARLY FOR A PRIME BOOTH LOCATION!

Tentative Floor Plan