Green procurement guideline
13th edition
Published on 13/Feb/2024

Approved by Reviewed by

Created by

R.Ikegaya

K.Takada

R.Ikegaya

Green procurement guideline 13th edition
No.

Note

RecordApproved

CheckEdit

Date

1

1st Edition

Munakata

YufuneOishi

1/Mar/2005

2

2nd Edition

Munakata

YufuneOishi

19/Aug/2005

3

3rd Edition

Munakata

YufuneOishi

10/Oct/2005

4

Changed terms "no-use" to "Noncontaining"

Munakata

YufuneOishi

28/Oct/2005

5

Added prohibited material「PFOS」

TamuraSuzukiSuzuki1/Jun/2008

TamuraSatoSuzuki

1/Apr/2010

TamuraKoizumi

Komatsu

13/Sep/2011

TamuraKoizumi

Komatsu

7/Jan/2013

Takahashi

Koizumi

Komatsu

20/Jan/2015

Takahashi

KoizumiTakada18/Jan/2016

Takao

Ikegaya

Takada1/Mar/2019

Takao

Ikegaya

Takada10/May/2021

Ikegaya

Ikegaya

Takada13/Feb/2024

6

78

910

11

1213

Revised prohibited material andspecified chemical material survey
sheet
Revised surveyed substance andfollow REACH by the JGPSSI
guideline
Revised surveyed substance andfollow REACH by the JGPSSI
guideline Ed4.1<Applied the manual & format
revision by VT62474 on JGPSSI,
survey system by updated REACHSVHC, and others
Revised the “Check sheet(Form1B)” and “Additional survey
sheet(Form-3A,3B)”
Revised the guideline due to theusing 「chemSHERPA」data entry
support tool
Changes to documents that need tobe submitted, and reviews ofchemical substances that need to bemanaged
Revised "5.1 Chemical substancesthat need to be managed"

1Green procurement guideline 13th edition

Index

目次
1.

Purpose ................................................................................................................................... 3

2.

Application of this guideline .................................................................................................. 3
2.1 Scope of application ............................................................................................................. 3
2.2 Application to parts and raw materials .............................................................................. 33.

Green procurement policy ...................................................................................................... 44.

Requirement for supplier; environmental management and control system of chemical
substances contained in products .......................................................................................... 55.

Submission of Green Procurement guideline Agreement ..................................................... 55.1 Chemical substances that need to be managed .................................................................. 65.2 Reduce the content of chemical substances that need to be managed .............................. 66.

Green procurement survey .................................................................................................... 7
6.1 Green Procurement Survey: Documents and Data file to be submitted ........................... 7
6.2 EU RoHS .............................................................................................................................. 7
6.3 Chinese RoHS ...................................................................................................................... 8
6.4 REACH Regulation .............................................................................................................. 8
6.5 Survey flow........................................................................................................................... 8

7.

Spot survey ............................................................................................................................. 88.

Survey policy .......................................................................................................................... 99.

Handling of Information ........................................................................................................ 9Reference. Survey Flow ............................................................................................................... 10

Form-1

Green Procurement Guideline Agreement

Form-2

Non-Containing Certificate for Specified Chemical SubstancesForm-3

Report Format for Contained REACH SVHC Chemicals

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Green procurement guideline 13th edition
1. PurposePurpose of this guideline is SUS will comply with environmental laws and regulations and reducestress to the environment of the earth.
SUS clarify prohibited chemical substances, which are restricted by appropriate laws andregulations, and requests to suppliers to provide products, parts and raw materials, which do notcontain nor exceed stipulated prohibited chemical substances.

2. Application of this guideline
2.1 Scope of application
This guideline shall be applied to the following products:(1) All products that is designed and manufactured by SUS.
(2) All products that is purchased from outside suppliers, which are designed andmanufactured by suppliers.

2.2 Application to parts and raw materials
Parts and raw materials which are used for the products in the above article "2.1" are defined asfollows:(1) Unfinished product which is purchased by a part and an assembled part by SUS.
(2) Parts such as electrical parts, mechanical parts, semiconductor device, circuit board
assembly, etc.
(3) Raw materials, such as Metals and/or Chemicals (e.g. Aluminum Billet, Steels, Plastic resins,etc.)(4) Tools that directly contact the product (including soldering irons, jigs, etc.) and production
equipment.
(5) Sub-material used for product such as tacking tape, soldering material, glue, etc.
(6) Accessory such as power cable, wire harness, AC adaptor, etc.
(7) Hard copy documents such as instruction manual, operation manual, etc.
(8) Packing material such as bag, cushion material, sheet, wrap, craft paper, plastic or metal
band, tape, insulation, label, printing ink, paint, etc.
If usage of some parts or raw materials are not clear in this guideline but prohibited chemical
substance(s), supplier shall inform SUS of such material and clarify whether such material isrestricted or not.

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Green procurement guideline 13th edition
3. Green procurement policy"Green Procurement" policy of SUS is that the preservation of environment should take priority
to quality, costs and delivery time. SUS will preferentially purchase from a supplier who willcomply with this guideline requirements and follow environmental laws and regulations inorder to relieve environmental stress to the earth.
Basic Policy of Green Procurement Guideline
Fact of the product information
The product, part and raw material do notcontain restricted hazardous substance(s).
Assurance System
Content information of restricted hazardoussubstance(s) is provided to SUS

SUS will preferentiallypurchase products, parts andraw material from suppliers
who shall meet these terms.

Administration Policy
Environmental management policy of thesupplier itself

Suppliers are requested to reply immediately to inquiry from SUS about existence and contentof restricted hazardous substances (chemical substances that need to be managed), SDS or Mill
Test Certificate (Material Inspection Certificate), which is inquired by customer(s) to SUS.

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Green procurement guideline 13th edition
4. Requirement for supplier; environmental management and control system ofchemical substances contained in products(1) To have compliance for environmental laws and regulations in both country-of-origin and Japan.

(2) To build and implement the operating system according to the guideline of chemical
substances contained in products. And also, to require this system to your subcontractors.
(3) Immediately to inform SUS about any accidents and/or facts in regard to hazardous chemicalsubstances. And also, continuously to update and report the investigations, countermeasures,process or results until end of accidents.
(4) In case of change of supplier, change in design, change in manufacturing equipment, process,etc. concerning products / parts / raw materials etc delivered to SUS, provide the information
to SUS in advance and obtain approval about.
(5) Immediately to inform SUS about the facts that you would have any administrative penalty
by environmental laws and regulations.
(6) Immediately to inform SUS about the facts that your subcontractor would have any
administrative penalty by environmental laws and regulations.

5. Submission of Green Procurement guideline Agreement
A supplier shall sign and submit "Green Procurement guideline Agreement" if a supplier agrees
on this guideline; the supplier shall use the attached "Form-1" and submit to SUS.
It should be the must condition for the supplier to submit "Green Procurement guidelineAgreement"; accordingly, in order to start / renew the business transactions between thesupplier and SUS.
If SUS Green Procurement would be updated and/or revised, the supplier should be also
required to submit the revised "Green Procurement guideline Agreement".
◆Submit the "Green Procurement guideline Agreement" when you start a new business
transaction with SUS and when you receive the revised edition of the "SUS Green Procurement
Guideline".

5Green procurement guideline 13th edition
5.1 Chemical substances that need to be managed
SUS designates the substances listed in the "chemSHERPA_Managed_substance_list provided
by the "Joint Article Management Promotion-consortium (JAMP)" as "chemical substances thatneed to be managed".
The following tables list the relevant standards at this point.
Relevant laws/regulations and industry standards(JP) Chemical Substances Control Law : Class I Specified Chemical Substances(US) Toxic Substances Control Act (TSCA) : Section 6(EU) Directive 2000/53/EC (ELV) : Targeted substances(EU) 2011/65/EU (RoHS) : Annex II(EU) 2019/1021 (POPs) : Annex I(EU) REACH (No 1907/2006) : The Candidate List of Substances of SVHC, Annex XIVAuthrisation Substances(EU) REACH (No 1907/2006) : Annex XVII Restriction substances(EU) Medical Devices Regulation (MDR) (EU)2017/745 : Annex I 10.4 Substances
the Administrative Measures for the Restriction of the Use of Hazardous Substances inElectrical and Electronic Products
Global Automotive Declarable Substance List (GADSL)IEC 62474 DB Declarable substance groups and declarable substances※For more information, please check the latest "chemSHERPA_Managed_substance_list".
(https://chemsherpa.net/english/tool)

5.2 Reduce the content of chemical substances that need to be managed
Consider the introduction of alternative technologies or alternative products if the "chemicalsubstances that need to be managed" are contained above the threshold, or if the addition isintentional even if the threshold is not exceeded.

6Green procurement guideline 13th edition6. Green procurement survey
The supplier should submit "survey record"(chemical substances that need to be managed) by"chemSHERPA-AI" data file or "chemSHERPA-CI" data file".

(Refer to the "Reference. Survey

Flow" page of this guideline.)
For detailed methods on providing responses, please refer to the manual and usage rules
provided by chemSHERPA .
◆ Be sure to use the latest version of the "chemSHERPA" data entry support tool.
The tool and manuals are available to obtain at the following URL.
『https://chemsherpa.net/english/tool』◆ If chemical substances that need to be managed is intentionally contained, the supplier shallreport content of such substances regardless of the amount.
◆ If you have "SCIP information", please report that information as well.
※SCIP is the database for information on Substances of Concern In articles as such orin complex objects (Products) established under the Waste Framework Directive (WFD).
『https://echa.europa.eu/scip』

6.1 Green Procurement Survey: Documents and Data file to be submitted
When receiving a survey request from SUS, please submit the following documents and data(①＆②).
① Green Procurement Guideline Agreement (Form-1)② "chemSHERPA-AI" data file or "chemSHERPA-CI" data file
◆Submit the "Green Procurement guideline Agreement" when you start a new business
transaction with SUS and when you receive the revised edition of the "SUS Green Procurement
Guideline".

6.2 EU RoHS
Keep in mind that EU - RoHS stipulates to exclude its application for the use of regulated
substances in specific applications.
In addition, since the exemption items are changed at any time, when making an answer, makea judgment according to the latest information.
If the supplies contain such substance(s), the supplier shall report content of such substance(s)to SUS, even though the amount is less than threshold amount.

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Green procurement guideline 13th edition
6.3 Chinese RoHS
In China’s the Administrative Measures for the Restriction of the Use of Hazardous Substancesin Electrical and Electronic Products No. 32, which is related to Chinese Electrical andElectronic Products (EEP), restrictions on the use of hazardous substances were stipulated(pollution control labelling). Additionally, in accordance with the relevant regulation“Announcement No. 15 of 2018 of the Ministry of Industry and Information Technology ofChina,” the Catalogue of Restricted Use of Hazardous Substances in EEP for 12 items, as well
as a pass/fail evaluation system for said items, was introduced.
The Catalogue of Restricted Use of Hazardous Substances in EEP has an Exemptions List forrestricted substances. Additionally, thresholds for restricted substances are defined in thenational standard GB/T 26572-2011.

6.4 REACH Regulation
REACH regulation is the integrated system of registration, evaluation, approval and control
for chemical substances, that has been starting from June 1st, 2007 in Europe.
Especially for SVHC (Substances of Very High Concern), the survey report shall be required
according to the list of concerned substances updated by about half of year.
SUS considers that investigation on REACH SVHC is important and may ask investigation on
SVHC inclusion status based on the latest candidate substance list as necessary. (Form-3)

6.5 Survey flow
"Reference. Survey Flow" indicates survey flow for report of the chemical substances that need
to be managed to SUS.

7. Spot survey
SUS may request to the supplier to submit chemical substance content, which is not defined inthis 13th guideline, if customer of SUS requires additional report about content of chemicalsubstance. In this case the supplier shall submit additional report accordingly.

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Green procurement guideline 13th edition
8. Survey policy
Survey shall be executed as follow:(1) This guideline is released to all registered suppliers in the vendor lists of SUS purchasing
department and SUS requests to provide agreement of this green procurement guideline.
And SUS requests to provide survey report (chemSHERPA-AI or chemSHERPA-CI data file)on chemical substances.
(2) For non - registered supplier, SUS request for survey on chemical substances that need tobe managed before placing purchase order. If it is confirmed that the supplies do not containnor exceed threshold amount of the prohibited chemical substance, then SUS will register
supplier(s) in the vendor lists.
(3) This guideline is subject to change from time to time in compliance with change ofappropriate laws and regulations.
(4) Some forms that are updated and distributed before "SUS Green procurement guideline" isrevised are subject to the terms and requirements set forth in this guideline.
Example: "Form-3" The survey report by the latest list of SVHC in REACH(5) If any differences/mistakes would be found between the original contents in references andthis guideline or the concerning documents, the original contents in references should havethe priority.

9. Handling of Information
Information related to chemical substances contained in products received from business
partners may be shared within SUS and may be disclosed or reported to third parties such as
our customers who need information transmission.
However, unless it is ordered from a judicial agency, administrative agency or the like todisclose or present information based on laws or regulations, personal information related tobusiness partners will not be disclosed or presented outside SUS.

9Green procurement guideline 13th edition
Reference. Survey Flow
CustomerSUS Corporation

Supplier

Green procurement
guideline Version 13

Issue aguideline

Agreement with theguideline"Form-1")

Turn intheagreement

Green procurement
guideline Version 13

Confirmation
by supplier

Survey on chemical
substances that need to be
managed.

Green Procurement Survey<Note>
If whole or partial material or parts has
been changed, you should follow thesame flow.
Submission"chemSHERPA-AI" data fileor"chemSHERPA-CI" data file

No GoodCheckreintroduce order -->GoodSurvey data file

Survey sheets &Certificate

Spot Survey

Store

Request for survey on
chemical substancesthat need to bemanaged.

Check if data
is available

No

Yes

ReportRequest forsurveyPrepare report

10OrderSurvey on chemical substancesthat need to be managed.

Submission

Survey result