J Procedures for Graduation・Completion and after・・・
When you will no longer be a student at Yamaguchi University due to graduation, end of a master’s course, end ofexchange period, end of research student period, withdraw from school, removed from register or transfer, you will
have to do the following procedure.

1. Procedure at your Faculty or Graduate School(1) Notification to the Immigration Bureau
Notification to the Immigration Bureau is an obligation. If you do not report it, you will be fined.
(2) Register an address and e-mail address they can contact at all times.

2. Leaving the Apartment or International Exchange Hall etc.
(1) Notification of cancellation and leave (For more information, See p.22)(2) Stopping electricity, gas, and water (For more information, See p.22)(3) Disposing unwanted goods and other (For more information, See pp.22-24)

3. Procedure at the City Hall
(1) Moving-out Notification
Turn in the resident move notification at the citizen section in City Hall. Make sure to bring your residencecard, passport, My Number (Individual Number) card, or Notification card. (For more information, See p.25)(2) Withdraw from National Health Insurance
Return the National Health Insurance Card to the Annuity Insurance Section at the City Hall.
(3) Withdraw from National Pension
Bring your National Pension Notebook to the Annuity Insurance Section at the City Hall and do the withdraw
procedure.

4. Other Procedure(1) Bank Account Cancellation
If you are not going to use your bank account any more, and in the case of going back to your country, please do
the procedure for bank account cancellation at the nearest branch. Please take your bank book, seal which you
registered, cash card (if you have any), residence card with you when you go to the bank.
(2) Cancellation of a Cell Phone
Ask your cell phone company and do the necessary procedure.

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K Staying in Touch after Graduation from Yamaguchi University
1. Newsletter
International Student Center issues a newsletter for international students who have graduated, completed andenrolled at Yamaguchi University. Newsletter hopefully plays a role for letting alumni know the present YU andstay in touch with. We send it to the registered Email address once a year. Written contributions are always
welcomed. Please write about how you’ve been getting along either in Japanese or English to the International
Student Support Office (ga142@yamaguchi-u.au.jp).

2. Follow-up Service for International Students who Studied in Japan＜Follow-up Research Fellowship＞ http://www.jasso.go.jp/exchange/tanken_e.html
Japan Student Services Organization (JASSO) provides this fellowship in order to extend the former
international students an opportunity to conduct short-term research with academic advisors at universities inJapan. The purpose of this fellowship is to assist the development of education, research, and public administrationin developing countries, regions, etc., and to advance the academic/scientific research and international exchange
for Japanese universities.
For further information, please refer to the JASSO website.
【Eligibility】(Satisfy all the following conditions.)・ Those who previously came to study in Japan from developing countries and regions in Asia：Central andSouth America, the Middle East, Africa, etc.
・ Those who have completed a master / doctoral course in a Japanese university or obtained all the necessary
credits before graduation(coursework doctor)
・ Those who are currently active in education, research, or public administration in their home country orregion
・ Those who are under 45 years old and returned from Japan at least 1 years ago【Fellowship Benefits】
Research Period ：60-90 consecutive days
：Round-trip airfare, daily allowance for the former international students
Benefits
Remuneration for cooperation for the host university＜Follow-up Research Guidance＞ http://www.jasso.go.jp/exchange/shidou_e.html
Japan Student Services Organization (JASSO) supports to dispatch research advisors to visit former
international students, who satisfy the following conditions, for the purpose of providing research guidance to themand giving a lecture in seminar/ symposium and etc.
For further information, please refer to the JASSO website.
【Eligibility】(Satisfy all the following conditions.)・ Those who previously came to study in Japan from developing countries and regions in Asia： Central andSouth America, the Middle East, Africa, etc.
・ Those who have completed a master / doctoral course in a Japanese university or obtained all the necessary
credits before graduation(coursework doctor)
・ Those who are currently active in education, research, or public administration in their home country or
region・ Those who returned from Japan less than 5 years ago41【Fellowship Benefits】
Period of dispatch ：7-10 days
：Round-trip Airfare, Daily Allowance, Expenses for Guidance(paid to your assigned professor)
Benefits

3. Holding a Class Reunion
At Yamaguchi University, to cooperate with our school`s graduated international students (graduates), we have aClass Reunion Organization. The purpose of this is for graduated international students who studied / researched
to not forget that they are part of Yamaguchi University and to create a big network between many countries andhave many connections. We have already had a class reunion for international students in China and South Korea.
We will keep on making plan for international student reunions.

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L In Times of Need...
Studying and living in a foreign environment is not easy. Please discuss any problems you may encounter withthose around you. The following people and places are here to help you.

Your assigned professor
International Student Section of your affiliated faculty or graduate school (See p.44)
International students Advisor
International Student Support OfficeTutor
Staff of the International Student Center
Student Counseling Center Counselor“Ask Anything” Advice Room of the Student Support Division
Other students and staffs who are belong to your seminar or laboratory
Senior students and friends from your own country
Health Service Center

1. International Student Advisor
For international students to have a satisfying student life at our university we will help with problems instudies and living before and after the entrance to the university and other problems you may have while living inJapan. If you have any concerns, please ask.
Also, we provide our university`s students and graduate students with an advisor assistant. They can also help
you with your problems so please ask them too.
Consultation Hour ： Yoshida Campus：Monday ~ Friday 9：00~17：00
Tokiwa Campus ：Monday ~ Friday 9：30~16：30
Place of Consultation： Yoshida Campus：General Education Building, 2nd floor Student Lounge
Tokiwa Campus：International Student Center Ube Room, 1st floor, the Main Buildingof Faculty of Engineering

2. Tutor
Tutors will be assigned to each international student, and they will mainly help with studying / research(preparing and looking over a lesson). International students who will be receiving this help are regular facultyinternational students who have been here for less than 1years and research students or graduate students who
have been here for less than half year. Regular faculty students and graduate students will be chosen as a tutor.
Under the guidance of your assigned professor, tutors are available to support the international students in areasof study and day-to-day issues. It is recommended that you make a plan with your tutor and assigned professor toensure that you make the most out of the time.

43

3. University Health Service Center http://ds.cc.yamaguchi-u.ac.jp/~hoken/
At Yamaguchi University’s Health Service Center, doctors, nurses and counselors provide medical examinations,emergency medical care and routine medical check-ups. They are also available for advice on matters regarding
your physical and / or mental health.
The service is free of charge, however, you may be referred to a hospital or specialist, so take your National
Health Insurance card when you go for a check-up.
The regular health check takes place every year between April and May. If you do not take the regular healthcheck, you will not be able to obtain a Health Certificate that is required to apply for scholarships and jobs.
You can ask for medical advice by letter, phone or e-mail.

Open9：00〜12：30 and 13：30〜17：00(Except Saturday, Sunday and public holidays)
For medical examinations and advice 9：30〜12：30 and 13：30〜17：00(School of Medicine, only available in the afternoon)
Available for emergency services between 8：30〜17：00

CampusNameLocation

AddressTEL
E-mailYoshida Campus
Health Service Center

Kogushi Campus

Tokiwa Campus

Health Service Center

Health Service Center

Branch office ofBranch Office of

School of Medicine

Faculty of Engineering

1st floor of Administration

2nd floor of the Ishinkan

1st floor in the Conference

Bureau Building

Building

Building

1677-1 Yoshida,1-1-1 Minamikogushi,

2-16-1 Tokiwadai,

Yamaguchi, 753-8511

Ube, 755-8505

Ube, 755-8611

083-933-5160
hoken@yamaguchi-u.ac.jp

0836-22-2081
hoken@yamaguchi-u.ac.jp

0836-85-9041
hoken-ko@yamaguchi-u.ac.jp

4. Student Counseling CenterIn the event that you have any problems or concerns regarding your daily life, such as problems with peers or
any other issues that you are troubled by, please do not hesitate to visit the Student Counseling Center to getadvice. If you cannot visit the Student Counseling Center directly, you can e-mail or phone the office instead.
Yoshida Campus

Tokiwa Campus

Kogushi Campus

Operation

11：00〜18：00

11：00〜18：00

11：00〜18：00

Hours

Monday to Friday

Monday to Friday

Wednesday

1st floorsouth side,

2nd floor of the Ishinkanof the Research Building 1

1st floor of the Main Building

TEL

083-933-5042

0836-85-9015

0836-22-2421

E-mailg-soudan@yamaguchi-u.ac.jp

k-sodan@yamaguchi-u.ac.jp

i-soudan@yamaguchi-u.ac.jp

Location

44

Building

5. International Student Offices＜International Student Section＞ (Monday to Friday, 8：30〜17：15)
BureauInternational Student Section

TELInternational Student Exchange Section,
Student Support Division083-933-5982

Educational Affairs Section

083-933-5209

Educational Affairs Section

083-933-5307

Faculty of Economics

Educational Affairs Section

083-933-5606

Graduate School of Economics
Graduate School of East Asian Studies

Graduate Student Section

083-933-5597

International Student Support Office
Faculty of Humanities
Graduate School of Humanities
Graduate School of East Asian Studies
Faculty of Education
Graduate School of Education
Graduate School of East Asian Studies

Faculty of Science
Graduate School of Sciences and Technology
for Innovation
Educational Affairs Section
Graduate School of Science & EngineeringGraduate School of Medicine
Graduate School of Sciences and Technology
for Innovation
Faculty of Medicine & Health Science
Education・Student Support Section,
Graduate School of Medicine
Educational Affairs Division
Faculty of Engineering
Graduate School of Sciences and Technology
for Innovation
Student Support Section,,
Graduate School of Science & Engineering
Graduate School of Medicine
Graduate School of Management of Technology
Faculty of Agriculture
Graduate School of Sciences and Technology
for Innovation
Educational Affairs Section
Graduate School of Agriculture
Graduate School of Medicine

083-933-5210

0836-22-2099

0836-85-9020

083-933-5811

United Graduate School of Agricultural Sciences, Tottori University

Joint Faculty of Veterinary Medicine

Educational Affairs Section

083-933-5808

Joint Graduate School of Veterinary Medicine
United Graduate School of Veterinary Science

Educational Affairs Section, Joint
Graduate School of Veterinary Medicine

083-833-5937

Faculty of Global and Science Studies

Educational Affairs Section

083-933-5289

45

＜Other Offices＞ (Monday to Friday, 8：30〜17：15)
BureauResponsible for：083-933-5050

Freshmen to register for their classes
Issue of Student Card (non-degree time students only)

Student ServiceSection

083-933-5164

Exemption of tuition fees, Personal Accident Insurance forStudents Pursuing Education and Research

Support ProjectSection

083-933-5074

Permission of Riding on Campus, Permission to Park onCampus, Student Dormitories

0836-22-2099

Exemption of tuition fees, Student dormitories, Personal
Accident Insurance for Students Pursuing Education andResearch, Permission to Park on Campus

0836-85-8009

Exemption of tuition fees, Student dormitories, Personal
Accident Insurance for Students Pursuing Education andResearch, Permission to Park on Campus

0836-85-9008

Each of the Certificates, Issuing Student ID

General Education Section,Education Support Division
StudentSupportDivisionTEL

Education・Student Support
Section, Educational Affairs
Division, Faculty of Medicine& Health Sciences
Educational
Student Support
Affairs
Section,Division
Faculty of Student
Engineering Information Desk46