2021

GUIDEBOOK FOR
INTERNATIONAL STUDENTS

Contents

Ａ

First things to do after arriving in Japan
１．Registration Outside the University ----------------------------------------

Ｂ

Residency Procedures in Japan
１．About the Residence Card ------------------------------------------------

４

２．Applying for Extension of Period of Stay in Japan -------------------------

４

３．Reentry Permit ------------------------------------------------------------

５

４．Changing Your Registration Details ---------------------------------------

５

５．When you Lost, Damaged, or Stained your Residence Card ---------------

６

６．Change of Status of Residence-------------------------------------------

７

７．Returning your Residence Card -------------------------------------------

９８．Address and Phone Numbers for Yamaguchi Prefecture
Immigration Bureaus, etc --------------------------------------------------

Ｃ

１．Payment of Tuition Fees --------------------------------------------------

１０

２．Exemption of Tuition Fee -------------------------------------------------

１０

３．Scholarships --------------------------------------------------------------

１０

４．Certificates ---------------------------------------------------------------

１２

under the Status of Residence Previously Granted ------------------------

6．Personal Accident Insurance for Students Pursuing Education andResearch ------------------------------------------------------------------

１３
１４

７．Student Health Insurance Association ------------------------------------

１５

８．Reducing National Health Insurance Fee----------------------------------

１５

９．High Medical Expenses ----------------------------------------------------

１６

１０．Inbound Medical Assistance Service -------------------------------------

１６

Housing
１．International Houses ------------------------------------------------------

１７

２．Student Dormitories ------------------------------------------------------

１８

３．Private Apartments -------------------------------------------------------

１８

４．Prefectural Housing・Municipal Housing ----------------------------------

１９

５．When you need the Guarantor for Supportingyour Housing Contract ----------------------------------------------------

Ｅ

９

While your Stay in the University

５．Permission to Engage in Activity other than that Permitted

Ｄ

１

１９

Moving１．Leaving -------------------------------------------------------------------

２２

２．Moving In -----------------------------------------------------------------

２４

３．Notification to the City Hall ------------------------------------------------

２４

Ｆ

Ｇ

Ｈ

Driving a Vehicle, Bicycle, Motorcycle
１．Riding a Bicycle -----------------------------------------------------------

２６

２．Driving a Car or Motorcycle -----------------------------------------------

２７

３．Reporting Accidents ------------------------------------------------------

３０

University Facilities
１．Library --------------------------------------------------------------------

３１

２．Media and Information Technology Center --------------------------------

３１

３．University Hall ------------------------------------------------------------

３２

４．On Campus Cafeterias, Shops, Post Offices, ATMs -----------------------

３２

International Students of the United Graduate School of Agricultural Sciences,
Tottori University in Yamaguchi---

３４

２．Exemption of Tuition Fees ------------------------------------------------

３４

３．Certifications -------------------------------------------------------------

３４

４．Insurance -----------------------------------------------------------------

３５

５．Housing ------------------------------------------------------------------

３５

１．Extension of Period of Stay in Japan Change of Status of Residence

Ｉ

Family１．Temporary Visiting --------------------------------------------------------

３６

２．Certificate of Eligibility -----------------------------------------------------

３６

３．Extension of Period of Stay -----------------------------------------------

３７

４．Permission to Engage in Activity other than that Permitted
under the Status of Residence Previously Granted ------------------------

Ｊ

Ｋ

Ｌ

３８

５．When you Going to be Giving Birth ----------------------------------------

３８

６．Japanese Education ------------------------------------------------------

３９

Procedures for Graduation・Completion and after・・・
１．Procedure at your Faculty or Graduate School ----------------------------

４０

２．Leaving the Apartment or International Exchange Hall etc ----------------

４０

３．Procedure at the City Hall -------------------------------------------------

４０

４．Other Procedure ----------------------------------------------------------

４０

Staying in Touch after Graduation from Yamaguchi University
１．Newsletter ----------------------------------------------------------------

４１

２．Follow-up Service for International Students who Studied in Japan ------

４１

３．Holding Class Reunion ----------------------------------------------------

４２

・
In Times of Need
１．International Student Advisor ---------------------------------------------

４３

２．Tutor ---------------------------------------------------------------------

４３

３．University Health Service Center ------------------------------------------

４４

４．Student Counseling Center-----------------------------------------------

４４

５．International Student Offices ---------------------------------------------

４５

A First things to do after arriving in Japan
Newly incoming international students (who are the midto long term residents with a status of “Student” andhave permission to stay over “3 months”) are required to do the following procedures.

Off-Campus Registration＜Resident Registration (Notification of Moving in)＞Within 14 days after you settled your residence in Japan, you need to register your residence (Notification ofMoving in) at the City Hall. If you are not issued a residence card at the port of entry (in case of it being writtenthat “the residence card will be issued later” on your passport), the card will be sent to your address from the
Immigration Bureau approximately 10 days after the resident registration at the City Hall.
(Regarding the resident card, see page4)[My Number (the Social Security and Tax Number System)]“My Number (Individual Number)” is the number given to each person, and it is the important number because
you use this for some procedures at national and regional public agencies. “Notification Card” of “My Number” will
be sent to you after you did resident registration. You must keep this “Notification Card” in a safe place, and do not
throw away or tear it. To prevent your number from being abused, do not inform your number to anyone other thanpublic procedure.
【How to do the residence registration】
For registration, please go to the Citizen Division at the City Hall.
You will need the following

・Notification of Change in Residence (available at the City Hall) ・Passport ・Residence card
(Holders only.)
Further Information＜National Health Insurance＞

Yamaguchi City Hall Civic Section

TEL：083-934-2770

Ube City Hall Civic Section

TEL：0836-34-8238

Compulsory

All international students are required to join the National Health Insurance programme regardless of yourperiod of stay. (If you are a spouse of a Japanese and have already joined other
health insurance programme (such as the Health Insurance Association or Kyousai
Association etc.), you are not required to register to the National Health Insurance.)
You will need to pay the monthly premium for this insurance, but you just pay
30 % of the total medical charge each time you consult with a doctor. You need tobring the National Health Insurance card with you when you have any medical
treatment.
Ex) If you join the National Health Insurance and spend ¥ 10,000 for a medical treatment.
0%30%
100% (coverage)

Own expense

insurance coverage(¥3,000)(¥7,000 )1

【Procedure】
To join the National Health Insurance program, please complete the procedures at Insurance and Pension
Division of the City Hall when you go there to resident registration. After the registration, your “National Health
Insurance Card” will be sent to you by mail. Before leaving Japan, please ensure to return your “National Health
Insurance Card” to the City Hall and settle the premium. If you move to another city in Japan, you are required tojoin the insurance at the City Hall of your new place.
You will need the following：・Residence card ・Passport ・Personal seal

【How to Pay the Premium】
The premium of the health insurance is determined according to your income and your place ofresidence. For singles with no income, it is approximately ¥20,000 for a year. The premium will bebilled in 10 installments from June to next March. The payment slip will be mailed by mid-June if
you join it in April or May. If you join in another month, the slip will be mailed by middle of the following month.
You can choose the payment method from either automatic deduction from your bank accountor paying with the payment slip every month at a convenience store or bank.

【Premium Calculation】
The premium of National Health Insurance is determined by the earnings of the prior year.
Note that if you do not do the necessary procedure every year, it will get higher. →For further information, see page.15
Further Information
Yamaguchi City Hall：Section in charge of National Health Insurance , Insurance and Pension Division TEL：
083-934-2802
Ube City Hall：Insurance Section 1, Insurance and Pension Division TEL：0836-34-8285

Compulsory＜National Pension＞
If you are over 20 years old and under 60 years old, international students must join the National Pension
Fund, regardless of your period of stay in Japan. We recommend you to complete the procedures at the National
Pension Section of City Hall when you go there for the registration of residence. However, if your income isconsidered as less than a certain income level, paying the premium is probably waived or exempted. If you are
eligible for it, you need to do another procedure. Basically, you need to apply for the waiver in every fiscal year, so
please read the related documents carefully before you apply for it.
If a member of the National Pension Fund becomes disabled or deceased, the member or their family can receive
the national pension if their necessary requirements are satisfied.
You will need the following:： (Documents vary according to the status of the students.)
Degree student

Non-degree student(Research student/Auditor)

・Application form for student waiver for National Pension(available at City
Hall)
・Student identification card
・Application form for exemption or postponing of contribution payment for
National Pension(available at City Hall)

Further Information

Yamaguchi City Hall：Section in charge of National Pension, Insurance and Pension Division TEL：083-934-2801
Ube City Hall：National Pension Section, Insurance and Pension Division TEL：0836-34-8292
2

＜Opening of a Bank Account＞
We recommend you to open a bank account as soon as possible since scholarship will be transferred into yourbank account. It is needed for making a contract for mobile phone, too.
You will need the following：
・Personal seal(inkan)
・Passport
・Residence card
*The application form for opening a bank account is available at the bank.

Which bank should I open my account?

・ Tuition fee of Degree students is deducted automatically from their Japan Post Bank Saving Account (JPBank “YU-CHO”). Therefore, you are required to open an account with JP Bank. After opening an
account at JP Bank, please submit an automatic deduction form, which is for the tuition fee, at thenearest post office as soon as possible. (Non-degree students pay their tuition fee at the post office with apayment form.
・ Japanese Government (Monbukagakusho) scholarship students or the Honors Scholarship for privately
financed international students are required to open a Japan Post Bank Savings Account(“YU-CHO”).
Stipends for these scholarships will be automatically transferred into this account. Thing to bring to opena Japan Post Bank Savings account are the same as for a bank account.
【Note】
If you are married, you are still required to open your own bank account, as scholarship funds and various
allowances cannot be transferred into other person’s bank account or joint bank accounts.

＜Buy a cellular phone＞
A cellular phone is a very convenient tool when you live in Japan. After you buy your cellular phone, please give
your phone number to your faculty / graduate school and the International Student Support Office.
You will need the following： ・Personal stamp ・Passport ・Bankbook
・Residence card or certificate of residence*If you are under 20 years old, you will have to turn in a letter of consent
by guardian.

3

B Residency Procedures in JapanAll of the international students are granted permission to stay in Japan for the purpose of gaining an education
at a university. Under the “Immigration Control and Refugee Recognition Act”, you will have to do the necessary
procedure for gaining and renewing your status of residence. The application will be done at one of the closest
Regional Immigration Bureau. Most application processes take a long time, so when applying you should haveenough time and try not to make mistakes on the application.

1. About the Residence Card
http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10_00008.html「Residence Card」is a card that is given to foreigners who are staying in Japan for mid- or long-term and it
contains the person’s photo, address, nationality, status, period, and the conditions of permission to engage inactivities other than those permitted under the status of residence previously granted. For aliens who are planningon staying for mid- or long-term, and a person who has visas coming in to Japan, they will receive a 「Residence
Card」at the airport during the immigration examination. You are required to have a residence card with you at all
times.

2. Applying for Extension of Period of Stay in Japan
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/03.html
If you wish to stay in Japan longer than the approved period of stay, you will need to apply for extension. You canapply for the extension up to 3 months before the day your stay period expires. It takes about 3 weeks to get thepermission after you apply, so you should go through the procedure ahead of time at the Immigration Bureau.
You will need the following：For information regarding the certificates, See pp.12

・ Application for extension of period of stay(available at the International Student Section of your affiliated faculty or graduate school andthe International Student Support Office)・ Photo (4cm×3cm)* Write the name of the applicant on the back of the photo and put it on the photo section of the form.
* The photo must be taken within 3 months without a hat or background and be clear.
・ Form from organization(Please apply to the International Student Section of your affiliated faculty or graduate school. It takes 1
week to issue it.)・ Certificate of enrollment
・ Certificate of acceptance (those who are going to enter Graduate School)
・ Authority letter for the extension of studying period as a research student (in case you want to extend theperiod for being a research student)
・ Transcript of academic records− Research students and Special auditor students should take a copy of any documents that certifies theirresearch plan and hours of research, they are currently conducting.
・ Documents to verify that you have sufficient funds to cover the study and living expenses during your stayin Japan, such as a certificate of scholarship and a bank account statement
・ Residence card
・ Passport
・ Fee in the form of revenue stamps (available at the post office)¥4,000 (necessary only when you get an extension)43. Re-Entry Permit：Leaving from Japan for temporarily
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/06.html
If you are going to be returning to Japan within 1 year (if your period of stay is less than 1 year, before your stay
period ends) of your departure, you do not have to get reentry permit from the Immigration Bureau. We call this a“Special Re-Entry Permit”. If you want this permit, you will have to check the box on “I am leaving Japan
temporally and will return” on the reentry ED card, which you will turn it in immigration at the airport.

【Caution】
・If you are not reentering within a given period for Special Re-Entry Permit, you will lose the status you had

before you left the country
You cannot extend the given period of special reentry permit outside Japan.
・If you have not received a residence card, when leaving the country, you must present the passport where it is

written “Residence Card will be issued later”
・If there is a possibility that you will not be reentering Japan for over a year, you will have to get a “Re-Entry

Permit” from the Immigration Bureau before leaving Japan.
・If you are temporarily leaving Japan, you have to contact your assigned professor and International Student

Section of your affiliated faculty and turn in the Application for Temporary Absence from Japan (seeappendex11) 10 days prior to your departure. In addition, if you stay in the International House and YU
International Share House, you need to submit Notice of Absence to each office.

4. Changing Your Registration Details：Change the Matter to be Recorded
http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10_00009.html
Due to marriage or other reasons, you must register changes in name or nationality etc. at the Immigration
Bureau within 14 days of the change.
You will need the following：・Application form for a change of details (it is at the International Student Section of your affiliatedfaculty or International Student Support Office)・Photo (4cm×3cm)*Name of the person on the back and paste it on the photo section of the application*Photo must be taken within 3 months without a hat or background, and it must be clear
・Passport or Documents that provide evidence of the change, etc.
＜Change in a name due to marriage＞

A passport with a changed name and marriage certificate (copy of one`s family register if married to a
Japanese)＜Change in nationality or region＞

Passport of newly gained nationality (If you have a passport of your prior nationality, bring that also)＜Change in other reasons or mistake on your residence card＞

Proper paper work that proves the changes or the right name etc.
・Residence card
・Passport*There is no service charge for the procedure.

55. If your Residence Card is Lost, Damaged, or Stained＜If you have lost your Residence Card＞
http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10_00010.html
If your card is lost or stolen, you must report it to the local police station and apply for a reissuing of the card at
the Immigration Bureau within 14 days of the incident.
You will need the following：・Application form for re-issue (it is at the International Student Section of your affiliated faculty or International

Student Support Office)・Photo (4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Picture must be taken within 3 months without a hat or background, and it must be clear
・Passport
・Evidence that shows you have lost your card (Report of lost property, report of stolen property, report of disasteretc.)*If you are unable to turn these in, you must turn in a written statement of the reason for the situation andreason of the loss.
*There is no service charge for the procedure.

＜If you have damaged or stained your Residence Card＞
http://www.moj.go.jp/nyuukokukanri/kouhou/nyuukokukanri10_00012.html
If your residence card is badly damaged, stained, or the record on the IC chip is damaged, you will have to apply
for a reissuing of the card. There is no deadline for this, but if you have received an order of application for a
re-issue from the Regional Immigration Bureau, you will have to apply for re-issue at the Immigration Bureau
within 14 days.
You will need the following：・Application form for re-issue (It is at the International Student Section of your affiliated faculty or International

Student Support Office)・Photo (4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Photo must be taken within 3 months without a hat or background, and it must be clear
・Passport
・Residence card

* There is no service charge for the procedure.

66. Change of Status of Residence：Changing the Status of your Residency
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/02.html
If you stop undertaking the activities that are stipulated in your status, and plan to continue living in Japan
doing other activities, you must change your status of residency.

＜When changing from “Dependent” to “Student” Status＞
You will need the following：・ Application form for change of status of residence(available at the International Student Section of your affiliated faculty or graduate school and theInternational Student Support Office)・ Photo (4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Picture must be taken within 3 months without a hat or background, and it must be clear
・ Form for organization(Please apply to the International Student Section of your faculty or graduate school. It takes 1 week toissue it.)・ Certificate of enrollment(Certificate of acceptance or verification for the proposed entrance into an educational institution as is
applicable)
・ Certificates of scholarships you are receiving (as is applicable) or Bank account statement
・ Passport
・ Residence card
・ Fee in the form of revenue stamps (available at the post office)¥4,000 (necessary only when you get permission)＜When changing 「Short-Term Stay」 to 「Student」＞
If you are changing your status from short-term stay, you will need an unchangeable, special reason for
permission.
You will need the following：・ Application form for change of status of residence(available at the International Student Section of your affiliated faculty or graduate school and theInternational Student Support Office)・ Photo (4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Photo must be taken within 3 months without a hat or background, and it must be clear
・ Form for organization(Please apply to the International Student Section of your faculty or graduate school. It takes 1 week toissue it.)・ Passport
・ Fee in the form of revenue stamps (available at the post office)¥4,000 (necessary only when you get permission)*About the receiving of the Certificate of Eligibility, contact your International Student Section of your affiliatedfaculty.
7

＜When changing from “Student” to “Designated Activities” (In the case of doing job hunting continuously
after Graduation)＞
http://www.moj.go.jp/ONLINE/IMMIGRATION/ZAIRYU_HENKO/zairyu_henko10_21_10.html
If degree students will reside in Japan to do job hunting continuously, they must change their status “Student” to“Designated Activities”. You can apply for this change after getting your certificate of Graduation (after you
graduate) issued. If your period of stay as a “Student” expires at the same time as the date of your graduation
ceremony, completion ceremony or degree awarding ceremony, you can apply for it in advance by submitting yourcertificate of expected graduation / expected completion. It takes about 3 weeks to get the permission after yourapplication. After getting the permission, you can stay for another 6 months. Also, you can extend the period once
more when you spend the 6 months and stay in Japan for job-hunting for maximum 1 year.
＜Ex＞ Change the status to “Designated Activities” just after graduation, extend the period of stay after six
months, and get a job in Japan.

Graduation

6months

Change visa status to“Designated Activities”

Renewal1 year

(Job-hunting)
Unofficial employment promise
Employment
Change status
Change status
You will need the following:： About certificates, See pp.12

・ Application for change of status of residence(available at the International Student Section of your faculty or graduate school and the International
Student Support Office)・ Photo (4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Photo must be taken within 3 months without a hat or background, and it must be clear
・ Letter of recommendation (Please apply to the following places.)・ Copy of a diploma or Certificate of graduation/ Certificate of completion(Please apply to the International Student Section of your affiliated faculty or graduate school.)＜When registering before graduation＞

Certificate of expectation of graduation or completion
・ Materials which show your job-hunting (It is preferred to have your name)・ Documents which verify that you have enough funds to cover living expenses during your stay inJapan (Copy of bankbook etc.)
・ Residence card
・ Passport
・ Fee in the form of revenue stamps (available at the post office.)¥4,000 (necessary only when you get a permission.)8

【Where to Apply】
Yoshida Campus：International Student Support Office

Kogushi Campus ：Education・Student Support Section, Educational Affairs Division, School of Medicine
Tokiwa Campus：Student Support Section, Faculty of Engineering

If you are informally promised employment within the period of stay, you can stay in Japan until theemployment, on the condition that they renew the period of stay with documents issued by theiremployer. For further information, please refer to your employer or the Immigration Bureau.

7. Returning your Residence Card：After Graduation or Completion
When a foreign national who owns a residence card is no longer a mid or long term resident, have departed withobtaining a Re-Entry Permit including a Special Re-Entry Permit but have not come back within the period ofvalidity for the Permit or the residence card is expired, the foreign national have to return the residence card to the
Minister of Justice within 14 days from the invalid date.
You can return it to the Immigration Officer at the airport, a port when you leave the country, or send it to theaddress below. If you do not return it within the given period, you might end up with a fine.

【Address for when sending the residence card 】〒135-0064 Tokyoto Koutouku Oumi 2-7-11 Tokyo Kouwan Goudouchousha 9th floor Tokyo ImmigrationBureau

Odaiba Bunshitsu*Write 「Return of Residence Card」at the front of the letter.

8. Address and Phone Numbers for Yamaguchi Prefecture Immigration Bureaus, etc.

Hiroshima Regional Immigration Bureau Shimonoseki Branch Office

See appendix 8.

Open Monday to Friday (excluding public holidays) 9：00 〜12：00, 13：00 〜16：00
Shimonoseki Port Legal Affairs Joint Government Building 3rd floor
1-7-1, Higashiyamatomachi, Shimonoseki City, Yamaguchi, 750-0066
TEL：083-261-1211

FAX：083-267-1255

Hiroshima Regional Immigration Bureau Shunan Branch Office (Tokuyama)

See appendix 9.

Open Monday to Friday (excluding public holidays) 9：00〜12：00, 13：00〜16：00
Tokuyama Port Joint Government Building, 2nd floor
6-35 Tokuyama Minato-machi, Shunan, 745-0045
TEL：0834-21-1329

FAX：0834-22-0991

Further Information
General Information Center for Foreign Residency(You can contact them in Japanese, English, Chinese, Korean, Spanish etc.)
TEL：082-502-6060 (Hiroshima) Monday to Friday 9：00〜16：00 (Excluding 12：00〜13：00)
E-mail：info-tokyo@immi-moj.go.jp (Only in Japanese or English)
Immigration Bureau：http://www.immi-moj.go.jp/english/index.html

9

Information for Procedures：http://www.immi-moj.go.jp/english/tetuduki/kanri/hituyou_syorui.html

C During your Stay at the University
1. Payment of Tuition Fees
【Period of Payment】 April 1st to May 31 for the first semester【How to Pay】

October 1st to November 30 for the second semester
Degree student：Automatic deduction from Japan Post Bank accountPlease open an account at the Japan Post Bank, and submit anautomatic deduction form, which is enclosed in admission guide, atthe nearest post office.
Non-degree student：Please remit fees through bank or Japan Post Bank.

【Tuition fees】(Academic year 2016)

Per semester

Per year

Undergraduate students¥267,900¥535,800

Graduate students¥267,900¥535,800

Research students¥178,200¥356,400(Research students：¥29,700 per month, Students who pay per subject：¥14,800 per unit)
If tuition fees are revised during your period of enrolment, you have to pay tuition at the revised rate.

2. Exemption of Tuition Fee
If students are unable to pay for the tuition fees due to unforeseen financial difficulties after entering theuniversity, they may appeal to the university for its exemption. Students with a good academic record will beconsidered for a half or full tuition exemption. Non-degree students, such as research students are not eligible toapply for an exemption.

【Information Session concerning Tuition Fee Exemption】
July：for the second semester,January：for the first semester

Further Information

Yoshida Campus： Student Service Section, Student Support Division TEL：083-933-5164

Kogushi Campus： Education・Student Support Section, Educational Affairs Division, School of Medicine

TEL：0836-22-2099
Tokiwa Campus： Student Support Section, Faculty of Engineering TEL：0836-85-9011

3. Scholarships
The following outline is concerned with main scholarships for privately financed international students.
Scholarships are granted based on the student’s academic record and financial situation. Some scholarships requirecertificates of graduation and transcript of your academic records from your university etc. Information regarding
application procedures is available at your affiliated faculty or graduate school.

10

＜Monbukagakusho Honors Scholarship for Privately Financed International Students ＞ (Application
period： April)【Graduate students】
Eligibility

Privately financed graduate students
Privately financed research students with a bachelor degree or higher for those whowish to conduct research at a graduate level

Amount per month¥48,000

Duration：

1 year【Undergraduate students】
Requirement

Privately financed undergraduate students

Amount per month¥48,000

Duration：

1 year＜Yamaguchi University’s Scholarship for Privately Financed International Students＞
Eligibility

Privately financed research students

Amount per month¥45,000

Duration

1 yearNumber of selection

20 students (Graduate students

andUndergraduate students in Total)＜Other＞
There are other scholarships available in addition to those listed above. Information on these scholarships isposted on the bulletin boards of affiliated faculty or graduate schools.
For more information, please refer to the booklet, “Scholarships for International Students in Japan,” publishedby the Japan Student Services Organization. To receive this booklet, please contact the organization directly(details as follows) and fill up a request form at their Web page. For those who wish to receive more than 2 copies,
please consult in advance.
Study in Japan Unit, Information Services
Division, Student Exchange Department
Japan Student Services Organization (JASSO)
2-2-1 Aomi, Koto-ku, Tokyo, 135-8630
TEL: 03-5520-6111 FAX: 03-5520-6121
The contents of this booklet are also available on the Japan Student Services Organization (JASSO) website.
JASSO

http://www.jasso.go.jp/

Regarding Scholarships

http://www.jasso.go.jp/study_j/scholarships_e.html

11

4. Certificates
Please refer to the following information for where and how to obtain certificates. Processing times vary percertificate type, so please be sure to submit your applications in a timely manner.

【Degree students】
Certificate of Enrollment

Issued immediately by automatic machines
Yoshida Campus：1st floor information counter, General Education Building

Certificate for Purchasing Kogushi Campus：Educational Affairs Division, 1st floor of Training Building A,
Discount Travel Ticket for
School of Medicine
Students
Tokiwa Campus ：1st floor of the Main Building, Faculty of Engineering

Yoshida Campus
Certificate of Commuting：Student Support Section, Student Support Division

Kogushi Campus ：Education・Student Support Section, Educational Affairs
Division, School of Medicine
Tokiwa Campus：Student Support Representative, Faculty of Engineering

Yoshida Campus：Issued immediately by automatic machines

Kogushi Campus ：Issued immediately by automatic machines (undergraduate
student)
Certificate of Expectation of
Graduation / Completion
Graduate Student Educational Affairs Section, Educational
Affairs Division, School of Medicine (graduate student)
Tokiwa Campus：Student Support Representative, Faculty of Engineering【Non-degree students (Research students / Auditors, etc.)】
Certificate of Enrollment

Educational Affairs Section of your affiliated faculty or graduate school*Certificate for Purchasing Discount Travel Ticket for Students and the Certificate of Commuting are not issued fornon-degree students.
【Degree students / Non-degree students】
Student Identification Card

Issued when you enter the university as a degree students/non-degree students
Educational Affairs Section of your affiliated faculty or graduate school

Transcript of Academic Records(For freshmen of School of Medicine and Faculty of Engineering, this is issued atGeneral Education Section, Education Support Division.)
Certificate of the Japanese
Yoshida Campus ：International Student Support Office
Government(Monbukagakusho)
Kogushi Campus ：Education・Student Support Section, Educational Affairs
Scholarship Student
Certificate of Monbukagakusho
Division, School of Medicine
Honors Scholarship for
Privately Financed
Tokiwa Campus ：Student Support Section, Faculty of Engineering
International Students
Health Certificate

Health Service Center at each Campus

125. Permission to Engage in Activity other than that Permitted
under the Status of Residence Previously Granted ： Part-time Job

See appendix 10

http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/09.html
The activities that an international student can partake in are limited to study and research. Those international
students who are interested in working part-time or undertaking any sort of activity that brings in an income, arerequired to obtain permission in the form of an official work permit. If a student undertakes a part-time job without
this permit, both the student and the employer are punished. Your permit is valid until the period of your residency.
You can apply for the permission again at the same time that you extend your residency period. For further
information, ask the International Student Support Office or International Student Section of your affiliatedfaculty or graduate school.
In addition, there is a possibility that you might be involved in illegal activities while working at a part-time job
without knowing it. There are increasing numbers of international students who have been arrested because theyreceived objects they did not order for somebody else, or because they withdrew money from somebody else`s bankaccount. These illegal organizations use sweet words to get you to work, but you cannot get involved with them.
Also, while you are taking time of absence from school, even if you have been granted a permission to engage inactivity other than that permitted by the status of residence, you cannot work as a part-time worker with a visa
status of 「College Student」.
*To receive payment from the university for education/research assistance you do not needpermission to engage in activities other than those permitted by the status of residence.
(Example) Our university`s TA, RA, pay for experiment assistance/organization of materials, pay for
script editing/proofreading, pay for translation, pay as a translator, and others.

【Hours Permitted to Work】
Up to 28 hours a week (during vacation periods, up to 8 hours a day and within 40 hours a week)【To Get Permission to Undertake Activities Outside of the Visa Status】
Apply at the Immigration Bureau. You might be able to get Permission to Undertake activities outside of the Visa
Status on the day of the application, or it might take up to 1 or 2 weeks, so leave plenty of time to get thepermission.
You will need the following：・ Application form for permission to undertake activities outside of the visa status

・・Residence card

・ Passport

When you receive permission to undertake activities outside of the visa status, a certified sticker will affix on
your passport. The permission will be written on the back of the residence card.
【Places You are Not Permitted to Work】
・Entertainment and amusement scenes such as nightclubs, bars, parlors, etc.
・Gambling facilities such as mahjong or pachinko parlors.
・Engaging in work such as washing dishes or cleaning at these types of businesses is not permitted.

【Caution】
For working as a part-time worker, you have something that can prove that you have been permitted toundertake activities outside of the visa status (resident card, etc.) at all times. First-year students are not allowed towork until after July 1st to get used to the lectures and life in the university. Yamaguchi University cannot be a13

guarantor for your part time job.
【Information on Part-Time Jobs】
Information on part-time jobs is available at the Yamaguchi University Coop.
Further Information
Yoshida Campus：
No1 bulletin board of the General Education Building (in front of Classroom 2) TEL：083-933-0613
Tokiwa Campus(Ube)：in front of the Coop Shop on the 1st Floor of the Welfare Building, Faculty of Engineering TEL：0836-35-4433
It is most important for a student to live in Japan without injury or sickness. However, somestudents may need to receive medical care due to illness or car accidents. When you happen to bein such a case, you can apply for the following insurance. Some insurance is compulsory, so please
complete the admission procedure.

6. Personal Accident Insurance for Students Pursuing Education and Research

Compulsory

All students, including research students and auditors, must take out this insurance (Excluding Faculty of
Health Medicine). This insurance covers accidents that occur on campus, including accidents that may occur duringlectures and experiments, and other school events that include commuting to and from school. To register, please
use the form that is distributed to you at the time of entry into the university and pay at the post office for the
expected duration of study. For further information, please inquire at the Student Service Section, Student Support
Division, or refer to the website.

Students belonging to the Faculty of Health Medicine should take a “Will”. For further information, pleaseinquire to Education・Student Support Section, Educational Affairs Division, School of Medicine.
【Premium】(The insurance premium varies according to the expected duration of your study.)
Insurance period

1 year

2 year

3 year

4 year

5 year

6 yearPremium¥1,000¥1,750¥2,600¥3,300¥4,050¥4,700

Personal Liability Insurance for Students in addition to the Disaster and Accident Insurance for Students
indemnifies students for personal liability provided for by law for injury caused to a third party or property
damaged during regular curricular activities, school events, internship, and while commuting to and fromuniversity etc. Hopefully join this insurance to indemnify accidents of injuring a third party while riding on abicycle. (Insurance premium：¥340 per year)【Insurance Coverage】
Death benefits
Disability benefits¥10 million-¥20 million(when death occurs within 180 days of an accident)¥450,000-¥30 million¥3,000-¥300,000

Medical benefits(There are some conditions for the number of days of medical
treatment.)

Additional benefits for hospital stays¥4,000 for each day in the hospital (limited to maximum of 180 days)

Further Information
Student Service Section, Student Support Division

TEL：083-933-5164

Student Support Section, Faculty of Engineering

TEL：0836-85-9011

Education・Student Support Section, Educational Affairs Division, School of Medicine TEL：0836-22-2099

14http://www.jees.or.jp/gakkensai/index.htm
Recommended

7. Student Health Insurance Association

Student Health Insurance subsidizes part of the medical expenses required in the case of an accident, illness ortreatment to your teeth. For the medical treatments that can be applied by the health insurance policy, 50% of the
medical expenses required thereof will be subsidized. The maximum amount per year that may be subsidized is¥60,000. A person who does not enter the National Health Insurance is not able to receive this support.
Union dues are ¥2,500 (Degree Student) or ¥2,000 (Non Degree Student) a year. Please pay your all dues in one
lump sum by a payment form distributed at the time of university entry. For further information, please refer tothe union bureau at the Union in the Student Support Division(TEL：083-933-5612). (For Tokiwa Campus, Student
Support Section, Faculty of Engineering (TEL：0836-85-9011). For Kogushi Campus, Education/ Student Support
Section, Educational Affairs Division, School of Medicine (TEL:0836-22-2099))*Students of the United Graduate School of Agricultural Sciences, Tottori University cannot purchase thisinsurance.

Ex) If you join the Student Health Insurance Association additionally and spend ¥10,000 for a medical
treatment.
0%

15%

30%

Own expense(¥3,000)

100%(coverage)

National Health Insurance coverage(¥7,000)

Student Health Insurance coverage(50% of ¥3,000＝¥1,500)
Conclusive self-pay expense (15% of whole expense＝¥1,500)

8. Reducing the National Health Insurance Fee
The premium of National Health Insurance is determined by last year`s earnings from January 1st to December
31st. If the earnings are low, the premium will be reduced. Be sure to apply and report your earnings. For further
information, ask the Insurance and Pension Division at the City Hall. To learn about National Health Insurance,see p.1 about the 「National Health Insurance」.

【Yamaguchi City】
Do a 「Application for Resident Tax」at the Resident Tax Division at City Hall every year between February 16thto March 15th and report your earnings. If you forgot to apply, ask the National Pension Section, Health National
Pension Division at the City Hall.

【Ube City】
Every year around March, City Hall will send forms to ask about last year`s earnings. Fill in the required section
and turn it in to the National Pension Section, Health National Pension Division during the given period.
Further Information
Yamaguchi City Hall：National Pension Section, Health National Pension Division TEL：083-934-2802
Ube City Hall：National Pension Section, Health National Pension Division TEL：0836-34-8287

15

9. High Medical Expenses
In the event one person pays for a high cost medical expense at a medical institution during a month period, theperson should apply at the city’s Insurance and Pension Division. If accepted, money that goes beyond the certain
amount of medical expense will be refunded to the applicant’s bank account (within a two to three month period). If
you are scheduled to go into the hospital for treatment, please let us (International Student Support Office) know
your situation. We can help you apply to the city’s Insurance and Pension Divisionin order to get the remissions forthe fee for food in the hospital and for the medical expense that goes beyond the certain amount of medical expense.

Further Information
Yamaguchi City Hall：National Pension Section, Health National Pension Division TEL：083-934-2802
Ube City Hall：National Pension Section, Health National Pension Division TEL：0836-34-8287

10. Inbound Medical Assistance Service“Inbound Medical Assistance Service” is a service for international students in Japan.

Service Contents
You will be provided Clinic/Hospital information over the telephone, to see a doctor
nearby your residence.
Three-way telephone translation service is available when you find difficulty forunderstanding language at a clinic (*), or need to communicate with a taxi driver when
2. Translation
you go to see a doctor.
(*) Translation service with a doctor is available with the doctor’s permission only.
-This service is NOT a medical insurance.
-All medical expenses (including checkup, treatment and hospitalization) charge YOU.
Telephone Number
Call the number below when you need our medical assistance services:
1. Clinic/Hospital Information

Telephone Number : 03-3811-8124( No toll-free Line)-We answer “Emergency Assistance Japan” when you call us.
-This is not a toll-free line. Please note that you need to pay for the telephone charges.
-Please inform YOUR NAME and NAME OF YOUR UNIVERSITY to us when you call.
Note◆The service is only for members.
◆The service is only available while staying in Japan within the contract term.
Even though with the contract, you cannot use this service if you were outside of Japan.

16

D Housing
1. International Houses
There are International Houses at both the Yamaguchi Yoshida (Main Campus) and Ube Tokiwa (Faculty ofEngineering) Campuses that provide residential accommodation for international students and researchers.
Unfortunately, there are not enough rooms to accommodate the number of students who wish to live there, soeven if you apply, you may not be offered a room. Information about application procedures will be displayed on
the bulletin boards of your affiliated faculty or graduate school.

New admissions：every April and October

Period of stay

：6 months

Application period：For Yoshida Campus: January…for the April intake, July…for the

October intake
For Tokiwa Campus: Late December-January for the April intake,
Middle of June-Middle of July for October intake
Inquiry：Yamaguchi International House

1677-1, Yoshida, Yamaguchi, 753-0841

TEL：083-933-5030：Ube International House

TEL：0836-85-9014

2-18-1, Tokiwadai, Ube, 755-0097

Name of Dormitory

1st
Yamaguchi

Dorm

International House
Yoshida Campus(Yamaguchi)

Number of

Rent

Cleaning Deposit

Rooms(per month)(at admission)

Single room

36 rooms¥11,200¥19,000

Couple room

4 rooms¥17,900¥29,000

Family room

3 rooms¥26,800¥37,000

Single room A

16 rooms¥16,200¥19,000

Single room B

9 rooms¥19,200¥19,000

Single room C

3 rooms¥20,000¥19,000

Single room

33 rooms¥11,200¥25,000

Type of Room

2nd
Dorm

Ube International

Single

House

Dorm

Tokiwa Campus(Ube・Faculty of

FamilyCouple room

6 rooms¥17,900¥35,000

Engineering)

Dorm

Family room

8 rooms¥26,800¥45,000【Regarding the Cleaning Deposit】
Residents are required to pay a cleaning deposit when moving into either of the houses. This money is used tocover the costs of professional cleaning when residents move out. If the cost of cleaning exceeds the cleaning deposit,
the residents will be required to compensate the difference.

【Note】

・Residents cannot park their cars at the International House.
172. Student Dormitories
There are student dormitories in the Yoshida and Tokiwa Campuses. If some rooms are available, international
students can move into student dormitories. You can check the information on the web site or bulletin board of youraffiliated faculty or graduate school.
Sex

Occupancy

Type of
Room

Male

10

Single¥24,300

Overhead
Expenses(per month)¥500

Female5Single¥24,300¥1,000¥20,000

Male/Female

59

Single¥24,300¥2,000¥20,000

Name of
Dormitory
Yoshida 2nd
Tokiwa
Women’s
Tokiwa C

Rent(per month)

Expenses for
Entrance (atadmission)¥20,000

Further Information

・ Yoshida Campus (Yamaguchi) (Yoshida 2nd dormitories)
Student Service Section, Student Support Division
http://web.cc.yamaguchi-u.ac.jp/~kouseika/tebiki/html/f07-01.htm
・ Tokiwa Campus (Ube) ( Tokiwa Women’s dormitories, Tokiwa C)
Student Support Section, Faculty of Engineering
http://www.eng.yamaguchi-u.ac.jp/50campus/table13.html

3. Private Apartments
You need to make a contract with the owner of a rented house directly or ask the real estate agent. Whensearching for an apartment, it is recommended that you go to the real estate agent with someone who understands
Japan well. The following offices on campus offer information concerning apartments. Please note that the Kogushi(Ube・School of Medicine) and Tokiwa (Ube・Faculty of Engineering) Offices do offer information concerningavailable apartments, however they do not act as an intermediary.
Yoshida Campus ：Yamaguchi University Student Cooperative Office TEL：083-995-2706
Kogushi Campus ：Education・Student Support Section, Educational Affairs Division, School of Medicine
TEL：0836-22-2099
Tokiwa Campus ：Student Support Section, Faculty of Engineering TEL：0836-85-9011

Information of private apartments for Kogushi Campus or Tokiwa Campus is available at Student Service
Section, Student Support Division.
The cost of renting an apartment varies depending on its location and condition. Generally, the rent ranges
between ¥20,000 and ¥45,000 per month. In Japan, in addition to paying the monthly rent, it is common to pay
one-off fees called shiki-kin (deposit) and rei-kin (key money) when you move into the apartment.

＜Regarding Shiki-kin and Rei-kin＞

Shiki-kin (deposit)：Money paid to the property owner at the time of entry as a security deposit. It is
used to cover the cost of repairs and cleaning when you vacate the room. (Theunused shiki-kin is sometimes refunded).

Rei-kin (key money)：A type of “gratitude money” given to the property owner as thanks for the rightto use his / her property. (Will not be refunded)

Tesuhryo (service charge)：Money paid to the real estate agent for acting as an intermediary.

18

【Example of the fees required to rent an apartment】
Shiki-kin (2 months rent) + Rei-kin(1 month rent) + Tesuhryo(1 month rent) + first month rent
= 5 months worth of rent

4. Prefectural Housing・Municipal Housing
The prefectural and municipal housing are not available for single students. When you leave the residence, youwill be required to pay approximately ¥100,000 to cover cleaning costs such as tatami replacement. The university
will not act as an intermediary. You might have duties to be a group leader or to check garbage etc. For further
information on how to apply, please contact the following organizations directly.

＜Prefectural Housing＞ Recruitment takes place 4 times a year. (in February, May, August, November).
http：//www.yjkk.or.jp/index.html
Yamaguchi City：
Foundation, Yamaguchi Prefecture, Facility Management Foundation, Prefectural
Housing Management Office, Yamaguchi Branch, 1-7 Mizunoue-cho, Yamaguchi, 753-8532
TEL：083-934-2004
Ube City：Foundation, Yamaguchi Prefecture, Facility Management Foundation, Prefectural Housing Management
Office, Ube Branch, 1-1-50 Kotoshiba-cho, Ube, 755-0033
TEL：0836-37-0878＜Municipal Housing＞ Recruitment takes place 4 times a year.
Yamaguchi City：
Urban Development Division, Architecture & Buildings Engineering Division, (in February, May, August,November)
2-1 Kameyama-cho, Yamaguchi, 753-8650
TEL：083-934-2843
http://www.city.yamaguchi.lg.jp/soshiki/83/4591.html
Ube City：
Housing Section, Civil Construction Division, Administration, (in April, July, October, January)
1-7-1 Tokiwa-cho, Ube, 755-8601
TEL：0836-34-8427
http://www.city.ube.yamaguchi.jp/kurashi/sumai/shieijuutaku/nyuukyoannai/index.html

5. When you need the Guarantor for Supporting your Housing Contract
In Japan, guarantors are usually required when you rent a private apartment or Prefectural / Municipal
Housing. If international students of Yamaguchi University need guarantors for their apartments, Yamaguchi
University can become their guarantors. We call this an institutional guarantee. If International students want
Yamaguchi University to become your guarantor, they will need to sign up for the Comprehensive Renter’sInsurance for Foreign Students Studying in Japan governed by Japan Educational Exchanges and Services (JEES)＜Regarding the Comprehensive Renter’s Insurance for International Students Studying in Japan＞
This insurance consists of the liability for international students, insurance for disability resulting from an injury
and for the guarantors’ legal liability. This insurance claim will be paid when international students should be
liable for damages as a result of causing damage to the property, due to an accidental fire and when a whole room isflooded etc.
Also, an indemnity will be paid to a guarantor in the event that it becomes necessary for him / her to pay
expenses on behalf of an insured student as a result of the student becoming unable, for some reason or other, to
pay a rent to the landlord or of it becoming necessary to repair the rented accommodations or restore them to their
original conditions.

19

【Amount of Compensation】
The Insured
Overseas Travel
Insurance

International
Student

Guarantor’sProtection Fund

Guarantor

Coverage

Compensation AmountInternational Students’Liability Insurance

Up to ¥50,000,000

Insurance for disability
resulting from an injury

Up to ¥2,400,000

Guarantors’ legal liability

Up to ¥300,000【Premium】¥4,000 for 1 year, ¥8,000 for 2 years(Please select duration of 1 or 2 years depending upon your rental contract.)【Caution】
・If you are sure to complete your study within 6 months, regardless of your period of stay, you are required topurchase insurance for 6 months, which is ¥2000. You can renew for another 6 months only if you havealready joined the Comprehensive Renter’s Insurance for Foreign Students Studying in Japan.
・If you cancel this insurance due to the fact that you are no longer enrolled in school by graduation or completion ofyour study, etc., part of the premium will be refunded depending on the length of remaining period of indemnity.
Usually it will be deposited into your bank account. If you close your bank account with Japanese bank, please
consult in advance.

＜Procedure for Getting an Institution Guarantee＞
１ Find an apartment you wish to live in and receive a lease agreement from the real estate agent or landlord.
↓
２ Fill out the parts you need to write in the lease agreement.
↓
３ Write the necessary forms for requesting Yamaguchi University to be the guarantor at your affiliated faculty or
graduate school↓
４ Visit your affiliated faculty or graduate school with these documents and undergo their check for any mistakes.
↓
５ International students at Yoshida Campus will go to the International Support Office, those at Tokiwa Campus
will go to the Student Support Section, Faculty of Engineering and those at Kogushi Campus will go to the
Education/Student Support Section, Educational Affairs Division, School of Medicine to submit necessary
documents. At the time of submitting, you will receive a payment slip for paying the premise of Comprehensive
Renter`s Insurance for international students.
↓
６ You can make a payment at a convenience store (Available only at Seven Eleven).
↓
７ After about 5 days from your payment, we will return your contact paper that Yamaguchi University signed
at the guarantor section and give you the insurance certificate.
↓
８ Submit one of your contract papers to the real estate agent or your landlord and keep the other one with thecertificate.

20You will need the following：・ Application for Guarantying System of Yamaguchi University for its international students
・ Written Pledge(available at the International Student Section of your affiliated faculty or graduate school, and theInternational Student Support Office)・ Lease document (original)

・ Residence card or certificate of alien registration*You will need to sign up for the Comprehensive Renter’s Insurance for International Students.
【Where to Apply】 International Student Section of your affiliated faculty or graduate school＜Procedure for Ending Institution Guarantee＞
１ Send a Termination notice to your real estate agent or landlord↓
２ Turn in the necessary form for ending the institution guarantee to your affiliated faculty or graduate school.
↓
３ Leave or change in guarantor →End of Institution guarantee.

４ A month after leave or change in guarantor, the insurance premium for Comprehensive Renter`s Insurance forinternational students will be refunded. (only if you wish for a refund and there is time remaining on yourpolicy)You will need the following：・Yamaguchi University International Student Institution Guarantee End Notification (available atthe International Student Section of your affiliated faculty or graduate school)・Copy of bank book (only if you wish for a refund and there is time remaining on your policy)
・Paper that proves the change in guarantor (only if you wish to live after the end of the enrollment period【Where to Apply】 International Student Section of your affiliated faculty or graduate school【Caution】
After the day you left, Yamaguchi University will contact the real estate agent or yourlandlord to make sure there are not any unpaid rents, all of the public utility charges are paid
and so on. Even if you already returned to your country, we will trace you and request you to
pay for the cost if any problem. Please make sure that you will complete all procedures thatyou have to do before leaving, otherwise it will trouble not only the real estate agent and yourlandlord but also Yamaguchi University as your guarantor.

21

E Moving
1. Leaving＜Each Type of Procedure＞
After you decide to move, you will need to do the procedures below.
Person ・ Place for the procedure

Content of the Procedure
・Give a notice approximately a month before you leave to your realestate agent or landlord. Please note that you have to pay a penalty, if
Real estate agent or land lord

you do not give them a notice by the specified period mentioned in thelease agreement.
・When you leave the house, move everything out except for fixed

equipment. For how to dispose, See the below instruction.
・Call the phone number of electricity, water, gas, etc. on your bill and let

Electricity・Water・Gas Company

them know the day of your departure, and they will do the accountingof your remaining fees. For the ending procedure, you might need to
be present.
・Let them know the new address.
・If you are getting an institution guarantee, do the procedure for theAffiliated faculty or graduate school

ending of institution guarantee .
(See p.21 「Procedure for Ending Institution Guarantee」)
・If you need a guarantor for the new lease and if you going to ask

Yamaguchi University, See pp.19-21「When You Need a Guarantor」.
・Turn in the resident move notification within 14 days of your moving

City Hall・If you do not turn in the resident move notification there will be a fine.

See pp.24-25 「Notification to the City Hall」.
・If you are moving inside the country, please do the procedure ofBankchanging address at the nearest branch. You need to take bankbook,
Residence card, cash card, and seal which you registered with you.
Please note that you cannot receive any important documents frombank even if you use the mail forwarding service.
・ If you are moving inside the country, turn in the moving-out

Post Office

notification
・Your mail will be forwarded to your new address for free for a year.

*For residents in the International House, please follow the instruction from theadministrative staff in the International House Office when you move out.
＜Disposal of Televisions, Refrigerators, Washing Machines and Air Conditioners＞
http://www.rkc.aeha.or.jp/img/price/ryoukin2016.pdf
By law, you are required to recycle televisions, refrigerators, washing machines and air conditioners and to pay
the recycling fee for its appropriate disposal. You cannot simply throw them away with other unburnable garbage,so please follow the following disposal rules.
22

【How to dispose of unwanted goods】(1) Where you buy the product(2) Nearest electronics store

Recycling fee

Shipping fee

Pay at the store

Depends on the store(3) Ask the makers of the productabout the disposal facility

Note

Free

Take by yourself.

(4) Nearest Recycle Plaza
Pay at the post
If you can’t go to (3) due to someofficereasons.

Yamaguchi city：¥1,543
Ube city：¥2,268

Take to the Plaza by
yourself. Shipping fee
will be used forMunicipalities to takestuffs to (3).

(5) Ask City Hall to collectindividually

Yamaguchi City：No service See garbage calendar
Ube City：¥2,808
and ask the dealer.

【Recycle Plaza in Yamaguchi city and Ube city】
Name

Address

TEL

Yamaguchi Recycle Plaza

489-8 Ouchi Mihori, Yamaguchi

083-927-7122

Ube Environment Protection Center

5272-5, Okinoyama, Aza, Okiube, Oaza, Ube0836-31-3664【Collection site near Yamaguchi city and Ube city】
Collection site

Address・Phone Number

Manufactures

Senko Co., Ltd Yamaguchi
Distribution Center

601-24 Asada Distribution center, Oaza,
Yamaguchi TEL：083-921-2361

Hitachi・Sharp・Sony・
Mitsubishi, etc.

Yanagawa Steel Material Co., Ltd

2-6-5 Takakura, Hofu
TEL：0835-23-7763

Panasonic・Toshiba, etc.

Further
Information

Yamaguchi City：Resources Recycle Protection Division TEL：083-941-2185
http://www.city.yamaguchi.lg.jp/dannai/soshiki/kankyo/gomitaisaku/kurashi/kaden.htm
Ube City：Waste Recycle Promotion Office TEL：0836-34-8247
http://www.city.ube.yamaguchi.jp/soshiki/shimin_shigen/index.html＜Disposal of Bulky Waste＞
Bring the bulky waste to the nearest recycle plaza directly or ask the City Hall for the collection. According to thetype of bulky waste, the disposal will be different. For more information contact the number below.
【Bulky waste included】
・Burnable waste which does not fit into a special plastic bag
・Non-burnable waste, Metals and Small Household Appliances-Any side of an item is more than 1m, waste forwhich one edge is longer than 1m, and metals / small domestic appliances.
(Notice：One edge is no longer than 2m, weight should be less than 50kg.)【Take bulky waste to the disposal facility by yourself】
Name

Address

TEL

Yamaguchi Recycle Plaza

489-8 Ouchi Mihori, Yamaguchi

083-927-7122

Ube Environment Protection Center

5272-5, Okinoyama, Aza, Okiube, Oaza, Ube0836-31-3664

23

【Application for collecting bulky waste individually】
Name

TEL

Yamaguchi City：Yamaguchi Cleaning Office083-941-0053

Ube City：Ube Environment Protection Division0836-33-7291

2. Moving In＜Each Type of Procedure＞
Person ・ Place for the procedure

Content of the Procedure

Real estate agent or land lord・Conclude the lease agreement. If you need a guarantor, See pp19-21「When You Need a Guarantor」.

Electricity・Water・Gas Company

・Do the procedure to start the service. For more information ask yourreal estate agent or landlord.

Affiliated faculty or graduate school・Let them know the new address.

City Hall

・Turn in the resident move notification within 14 days of your moving. If
you do not turn in the resident move notification, you will be fined. See
below「Notification to the City Hall」.

Post Office

・ If you are moving inside the country, turn in the moving-out
notification. Your mail will be forwarded to your new address for free
for a year.

3. Notification to the City Hall
Aliens living in Japan for mid- or long- term, when moving to a new municipality will need to turn in the「Moving-in Notification」 and 「Moving-out Notification」.

＜Moving-in Notification＞【Moving-in from Overseas： When you are new to the country and doing a resident registration】
See p.1 on 「First things to do after arriving in Japan」.

【Moving-in from another city: When you are moving in from another city】
Within 14 days of your moving, turn in the moving-in notification to your new city`s City Hall.
You will need the following：・ Resident move notification (it is at the city hall or general branch office)・ Moving-out certificate (what you are given when you turn in moving-out notification at the city hall where

you previously lived)
・ Residence card
・ Passport

・My Number (Individual Number) card or Notification card

【Caution】
For the moving-in procedure, you will need the moving-out certificate from the City Hall in the city in which you
previously lived. Before you go to the City Hall in your new city, contact the City Hall in the city you used to live inand receive a moving-out certificate.

24＜Moving-out Notification＞【Moving to another City：When you are moving to another country】

When the place and the date of your moving are decided, turn in the moving-out notification to the City Hall. You
can turn in the notification one month prior to your moving. During this procedure, make sure to do the procedure
for withdraw from National Health Insurance and premium adjustment, at the time you receive the 「Moving-out
Certificate」. If you have paid too much insurance premium, you can do a procedure for a refund.
You will need the following：・ Resident move notification (it is at City Hall or General Branch Office)・ National health insurance certificate
・ Residence card
・ Passport

・My Number (Individual Number) Card or Notification Card

〜After you Move〜
Within 14 days of your moving, turn in the moving-in notification to your new city`s City Hall. Please do theprocedure of re-joining the National Health Insurance program at that time.
You will need the following：・ Resident move notification (it is at City Hall or General Branch Office)・ Moving-out certificate (what you are given when you turn in moving-out notification at the City Hall where

you previously lived)
・ Residence card
・ Passport

・My Number (Individual Number) Card or Notification Card

【Moving to another Country：Going back to your country】
When you decide the date of your return to the country, turn in the moving-out notification to the City Hall. You
can turn in the notification one month prior to your return. During this procedure, make sure to settle National
Health Insurance. If you change your leaving date, make sure to turn in the notification again. “The date ofmoving-out” mentioned in the notification form means the date of leaving from Japan. Please be careful to set thedate if you are planning to go domestic trip before leaving.
You will need the following：・ Resident move notification (it is at City Hall or General Branch Office)・ National health insurance certificate
・ Residence card
・ Passport

・My Number (Individual Number) Card or Notification Card

＜Change in Address Notification：Moving within the city＞
Turn in the change in address notification to the City Hall within 14 days.
You will need the following：・ Resident move notification (it is at City Hall or General Branch Office)・ National health insurance certificate
・ Residence card

Passport

・My Number (Individual Number) Card or Notification Card25

F Driving a Vehicle, Bicycle, Motorcycle
1. Riding a Bicycle
In Japan, people can ride a bicycle without a license. Before you ride a bicycle, you should learn and follow
rules and ride it safely. If you break rules, you will be subject to a fine or punishment.

＜Dangerous Bicycle Riding＞

Drinking alcohol &riding a bicycle

Using earphones

Ignoring the traffic light

Riding with an umbrella

Double riding

Using a cellular phone

Riding side by side

Riding without a lightat night(Data by Yamaguchi Prefectural Police etc.)＜Bike Registry＞
When you buy your bicycle, you should apply for the bike registry at the store. When your friends or senior
students hand over their bicycle to you, you need to renew this bike registry at the nearest police station with them.
If you ride a bicycle which has been left even at garbage area, you are regarded as stealing the bicycle.
You will need the following：・Residence card ・Bike registry form
・Registry fee (it differs depending on the shop)26

2. Driving a Car or Motorcycle＜Driver’s License＞
To drive in Japan, you must hold the following valid driver’s license. International driver’s permit acquired
through the Internet are invalid in Japan. If you drive in Japan without a valid license, it is considered as that you
drive without a license and are subject to punishment. If you are not sure whether you have a valid license or not,please contact the Yamaguchi Prefecture General Traffic Center.
Valid driver’s licenses： (1) Japanese driver’s license(2) Approved international driver’s permit from an approved signatory country (under the
Geneva treaty) (Validity period: Either 1 year from the date of entering into Japan or
expire date of your license, which the older date is applied.)(3) Swiss, German, French, Slovenian, Monacan, Belgian or Taiwanese driver’s licenses(Note：For this to be valid, it must have an attached Japanese translation executed by
the Embassy, Taiwan-Japan Relations Association or the Japan Automobile
Federation(JAF)). (Valid for 1 year from the date of entry into Japan or the date ofissuance, whichever comes first)

If you temporarily leave and re-enter Japan within 3 months, the date of re-entry is not regarded as thestarting date of your valid license period. Therefore, even if your international driver’s license is going toNoteexpire and you return to your home country to obtain a newly issued international license, this license will
not be valid in Japan.

【Converting a foreign driver’s license into a Japanese driver’s license】
・ You cannot change the international driver’s license into a Japanese driver’s license.
・ If you wish to convert your foreign driver’s license into a Japanese one, please contact the Yamaguchi Prefecture

General Traffic Center. There will first be a judgment about whether or not your license can be converted into aJapanese driver’s license, followed by a knowledge test and driving ability test. Depending upon the country of
your foreign driver’s license, you may be exempted from some of the above tests.

Yamaguchi Prefecture General Traffic Center
3560-2 Ogori Shimogo, Yamaguchi 754-0002 TEL：083-973-2900

27

＜Car Insurance＞【Compulsory Car Insurance】
This insurance covers liability costs for injury or death in the event of an automobile accident (including car andmotorbike accidents). This insurance premium for a car is paid for at the time of shaken (compulsory regular
automobile inspection).
【Optional Insurance】
The compulsory insurance mentioned above has limitations in the amount and range of compensation provided
for in the case of an accident. It means that compulsory insurance is not enough to cover all the costs incurred in an
accident. The costs required to compensate for a death resulting from an accident can exceed ¥300 million. The
optional insurance is valid for several damages which are not covered by the compulsory insurance. Allinternational students who drive a car or motorbike are strongly encouraged to take optional insurance.
Furthermore, if you need a parking permit on campus, you should definitely take this optional insurance.
Drivers in Japan usually take insurance that covers unlimited liability for bodily injury, up to ¥10 million forproperty damage, and more than ¥10 million for passengers. Optional insurance is not applicable for accidents inwhich the driver was intoxicated or if the driver did not hold a valid license at the time of the accident.

＜Possession of Car or Motorcycle＞
When you own a car or a motorcycle, please make sure that you need to register with necessary documents at thefollowing places.
You will need the following：・Notice of Possession of Car or Motorcycle(available at the International Student Support Office and the International Student Section of Facultyof Medicine / Engineering)・Copy of driver’s license

・Copy of an optional insurance policy

・Copy of automobile inspection certificate (for car)・Copy of certificate of automobile liability insurance (for motorcycle)【Where to Apply】

Yoshida Campus：International Student Support Office

Kogushi Campus ：Education・Student Support Section, Educational Affairs Division, School of Medicine
Tokiwa Campus：Student Support Representative, Faculty of Engineering28

＜Permission to Park on Campus(Car)＞
If you are going to campus by car, the university must permit you to park. The parking area is not very large, so
please go to campus by bicycle or public transport facilities if you can. Only students who meet the following
requirements can get the permission. Please prepare necessary documents and apply to the following places.
【Requirements and Expenses, etc.】
Requirements

Permitted Time

AnnualFee＜Main Gate＞＜Undergraduates who have been enrolled

Everydayless than 2 years＞
YoshidaCampus(Yamaguchi)

6:00〜24:00

Students whose distance to campus is more

more than 2 years, and graduate students＞
than 2km.

CampusMonday〜Friday＜Undergraduates who have been enrolled

Students whose distance to campus is more

Kogushi＜South Gate＞

than 5km, besides living with your family.

6:00〜20:00¥7,200

When you get out from themain gate at 24:00 to 6:00,
please ask at the guardroom

Students whose distance to campus is morethan 4km.

24 hours¥12,000

24 hours¥12,000＜Under the 3rd Year＞

TokiwaCampusStudents whose distance to campus is morethan 5km＜The 4th Year and Graduate Students＞

No requirements of distance・In spite of the requirements above, you may be permitted because of a handicap etc. Please inquire at

the following places.
・To apply for the permission to park, you are required to attend a road safety seminar (one of 2

seminars in a year; in June and November in Yoshida Campus, only 1 seminar a year in Tokiwa
Campus and Kogushi Campus). This seminar is free of charge. If you cannot attend it because ofclasses etc, you need to have a practicum at Yamaguchi Traffic Safety Learning Center in Yamaguchi
Prefecture General Traffic Center. This practicum costs ¥200. (Concerning Kogushi Campus, pleaseinquire at the office concerned.)【Where to Apply】

Yoshida Campus：Support Project Section, Student Support Division,

Kogushi Campus ：Education・Student Support Section, Educational Affairs Division, School of Medicine
Tokiwa Campus：Student Support Representative , Faculty of Engineering

29

【List of Documents】

New

Yearly Renewal

Vehicles Renewal

Application of Permission to park on campus

○

○

○

Student Identification Card

○

○

○

Automobile Inspection Certificate

○

○

○

Copy of the Optional Insurance Policy

○

○

○

Driver’s License

○

○

×

personal stamp(inkan)

○

○

○

Certificates of present address

○

○

×

Certificate of attending a seminar

○

○

×

Parking Permission Card×

issued last year

valid now

3. Reporting Accidents
You must call the police as soon as you have any kind of traffic accident. If there is anyone injured in the accident,
please call an ambulance. If you are unable to make a call by yourself, please ask someone else to do so. Even if it isa small traffic accident, you must call the police and then you should explain the details of the accident and havethe police record it. Please notice that insurance may not cover the accident if there is no record.

【Reporting a Traffic Accident】
Police・There has been a traffic accident.

(koutsu-jiko desu.)

Call 110

・The place is _____.

(basho wa(place name) desu.)

・I am ______.

(watashi wa(your name) desu)

Ambulance

・I need an ambulance.

(kyukyu desu.)

Call 119・Someone has been injured in a traffic accident.

(koutsu-jiko de keganin ga imasu.)

・The place is _____.

(basho wa(place name) desu.)

・I am ______.

(watashi wa(your name) desu)

If you are in an accident, be sure to contact immediately the International Student Section of youraffiliated faculty or graduate school, the International Student Support Office and your assigned
professor.

30

G University Facilities
1. Library
http：//www.lib.yamaguchi-u.ac.jp/
Please take your student identification card with you when you use the library services.

＜Library Hours＞
Opening hours (usual)
Location

Weekdays

Sat & Sun

Main Library

Yoshida Campus

8：30〜21：45

11：15〜18：45

Medical Library

Kogushi Campus

8：30〜21：45

9：15〜16：45

Engineering Library

Tokiwa Campus

8：30〜21：45

11：15〜18：45

Location

Weekdays

Sat & Sun

Main Library

Yoshida Campus

8：30〜17：30

ClosedMedical Library

Kogushi Campus

8：30〜17：30

ClosedEngineering Library

Tokiwa Campus

8：30〜17：30

ClosedOpening hours (Seasonal break periods)

All graduate school students and undergraduate and graduate
students in school of medicine can use Medical library for 24hours. For more details, please inquire at a circulation desk ofeach library.

＜Facilities＞
We have a book corner for international students. Some books are for learning Japanese, some others are about
Japanese culture, for example. Computers are also available. In addition, you can bring your own personal
computer and link it to the library’s server.
＜Cautions＞
When you borrow books from the libraries, make sure to obey the date of return. It is prohibited to borrow books
using other students’ cards, or to lend books to someone that you borrowed from the libraries. If you get them dirty
or lose books, you have to pay for them.

2. Media and Information Technology Center
http://www.cc.yamaguchi-u.ac.jp/
The Media and Information Technology Center, which consists of the Yoshida Center, Kogushi Center andTokiwa Center, manages and maintains Yamaguchi University’s information network system and servers. In theMedia Center’s computer laboratories (only Yoshida and Kogushi Center), personal computers and printers areavailable to you.

31

3. University HallThe University Hall is located at Yoshida Campus. Students and professors can use this hall for several academic,
cultural and extracurricular activities.

Opening hours

Monday to Friday, 9：00〜20：00 (For special events, it can be used until 22：00)

Holiday

Saturdays, Sundays, national holidays
December 28 to January 4, August 12 to August 16

Where to Apply

Student Support Section, Student Support Division (Yoshida Campus)

Facility

1st floor ：Auditorium hall
2nd floor ：Conference room, Meeting room, Seminar room, Japanese style room, Music room,
Lobby, Projection booth

4. On Campus Cafeterias, Shops, Post Offices, ATMs
＜Yoshida Campus (Yamaguchi) ＞

See appendix 2.

Cafeterias

Cafeteria 1 “Bono”, Open Monday to Friday, 8：00〜20：00, Saturday 10：00〜14：00.
Cafeteria 2 “Kirara”, Open Monday to Friday, 8：00〜19：30

Shops

Located in the Departments of Humanities and Science, Education, Agriculture ・Joint
Veterinary Medicine, General Education Building, Cafeteria 1(Bono)

BarberLocated in Cafeteria 2 “Kirara”, Open Monday to Friday, 9：00〜18：00(haircut only ¥1,500〜2,000)

Post Office

Next to the lecture room 1, 1st floor of the General Education Building,Open Monday to Friday, 9：00〜16：00

ATM

Coop Central
Shop

For Yamaguchi Bank: Located in front of Cafeteria 1(Bono)
Open Monday to Friday, 8：45〜18：00
For Japan Post Bank: Located in the next to the lecture room 1, 1st floor of the General
Education Building,Open Monday to Friday, 9：00〜18：00, Saturday 9：00〜17：00
Located in the 1st floor of the General Education Building, Open Monday to Friday, 9：30〜
18：00
Books, stationery, arrangements for train and airline tickets, information on overseas
vacations, etc.

＜Kogushi Campus (Ube・School of Medicine)＞

See appendix 3.

Cafeterias

Located in the Ishin-kan building, Open Monday to Friday, 8：00〜19：30

Shops

Book, stationery, etc. Located in the 1stfloor of the Ishin-kan building,Open Monday to Friday, 9：30〜18：00, Food shop 8：00〜18：00

Post Office

Located in the 1st floor of the 2nd Ward of the University Hospital, Open Monday to Friday,
9：00〜17：00

ATM

For Yamaguchi Bank: Located in the 2nd floor of the 1st Ward of the University Hospital,
Open Monday to Friday, 8：45 〜18：00

32

＜Tokiwa Campus (Ube・Faculty of Engineering) ＞

See appendix 4.

Cafeterias

Located in the 2nd floor of the Welfare Building,Open Monday to Friday, 8：00〜20：30, Saturday 11：00〜14：00

Cafe

Located in the 1st floor of the Welfare Building
Open Monday to Friday, 11:00〜14:00

Shops

ATM

Located in the 1st floor of the Welfare Building
Open Monday to Friday, 9：30〜20：00, Saturday 10：00〜14：00
Located in the Club Building
Open Monday to Friday, 8:00〜19:00
For Yamaguchi Bank: Located in the Tokiwa Kogyo Kaikan near campus (no ATMs on
campus)33

H International Students of the United Graduate School of Agricultural Sciences, Tottori University in Yamaguchi
1.Extension of Period of Stay in Japan / Change of Status of Residence

See p.5, pp.6-98

You can get all required documents regarding the above application by faxing or sending e-mail directly to thefollowing places. Tottori University will issue the “Form of Organization” which should be prepared by the affiliatedfaculty or graduate school. It takes about a week including mailing date.

Further Information
Student Exchange Affairs, International Affairs Division, Student Exchange Section in Tottori University
TEL：0857-31-5056

FAX：0857-31-6065

E-mail：kokuko-gaku@adm.tottori-u.ac.jp

2. Exemption of Tuition Fees

See p.11

Students who find difficulty paying the tuition and keep excellent academic grades can apply for this tuition
waiver. There is a selection of applicants each semester. If students pass the selection, they will get a 50% or 100%
tuition waiver. However, Students who are over the term of study without any special reason or who stay in thesame grade of the previous year cannot apply.

Application Period：the second semester…July
Further
Information

the first semester…January

Scholarship Affairs, Life Support Division, Student Section, Tottori University
TEL：0857-31-6776

FAX：0857-31-6776

http://www.tottori-u.ac.jp/dd.aspx?menuid=2092

3. Certifications
Name

Where to Apply

Inquiry
Head Office in the United Graduate

Student Identification Card

Issued when students enter

School of Agricultural Sciences,

the university

Tottori University
TEL：0857-31-5446

Certificate of Enrollment

Certificate of Expectation ofCompletion

Educational Affairs Section

Education Support Division,of Faculty of Agriculture inStudent Section in Tottori University

Transcript of Academic Records

Yamaguchi University

TEL：0857-31-5574

Certificate of Commuting
34

Student Support Affairs,

Certificate for Purchasing

Life Support Division,

Discount Travel Ticket forStudent Section in Tottori University

Students

TEL：0857-31-5058

Certificate of the Japanese

Educational Affairs Section

Government (Monbukagakusho)of Faculty of Agriculture in

Scholarship Student

Yamaguchi University

Certificate of Monbukagakusho

International Exchange Division,
Research＆ International
Cooperation Section

Honors Scholarship forin Tottori University

Privately financed

TEL：0857-31-5056

International Students

Health Certificate

Student Exchange Affairs,

Health Service Center inYamaguchi University

Health Service Centerin Yamaguchi University
TEL：083-933-5160

4.Insurance＜Personal Accident Insurance for Students Pursuing Education and Research＞

See pp.14-15

You can pay at the post office with an appropriate payment form which was given at the enrollment.
Further
Information

Health Service Center, Life Support Division, Student Section in Tottori University
TEL：0857-31-5065

5.Housing＜The Tottori University International Student Housing Security Deposit Program(Housing Security Deposit Program) ＞ See pp.19-21
Tottori University has the International Student Housing Deposit Program as well as Yamaguchi University.
This Program provides the guarantor for your housing contract as an institution. Please refer to the following place.
In case international students affiliated at Graduate School of Agriculture who are joining the
Guarantying System at Yamaguchi University transfer to the United Graduate School of Agriculture

Note

Sciences of Tottori University, they need to submit the notification of its lapse to the Educational
Affairs section of Faculty of Agriculture and cancel the insurance contract. It is necessary for them tochange the guarantor when transferring the university. After they transfer and still need to join theguarantor program at Tottori University, they should take the procedures for joining theComprehensive Renters’ Insurance through Tottori University again. At that time, missing thecancellation process is as same as the double payment of insurance premium.
Further
Information

Student Exchange Affairs, International Exchange Division, Research＆ International
Cooperation Section in Tottori University
TEL：0857-31-5056

FAX：0857-31-6065

E-mail：kokuko-gaku@adm.tottori-u.ac.jp
http://www.ciatu.tottori-u.ac.jp/ja/students-housing-guarantee

35

I Family
1. Temporary Visiting
Regardless of the length of the stay (sightseeing or visiting the house of students), some people need to apply forvisa, depending on their nationality. Necessary documents also depend on the nationality and purpose of the trip
etc. Both family members and international students need to prepare documents and your family needs to apply
for their visa at the nearest Japanese Embassy or Consulate General. It usually takes a week for issuing a visa
after it is accepted, but if necessary, your family needs to have an interview or submits additional documents.
Please take procedures beforehand.
Some who don’t need to apply for the short stay visa also should check the allowed period of stay. For further
information, please refer to the following web site.

You will need the following： (If your family’s nationality needs the short stay visa for coming Japan.)International Student (supporter)

Family (dependent)

・Letter of reason for invitation

・Passport

・Schedule of stay・Visa application (stick photo 4.5cm×3.5cm on)

・Letter of guarantee

・Applicant list

Further
Information

Visa Information Section, Center for Consular Services, Consular Affairs Bureau,
Ministry of Foreign Affairs

TEL：03-5501-8431

From Monday to Friday, 9:00〜12:15, 13:15〜17:00
http://www.mofa.go.jp/j_info/visit/visa/index.html

2. Certificate of Eligibility：Bringing your Family Members into Japan
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/01.html
To allow family members (only spouse and children) who are still in your home country to join you in Japan, you
are required to apply for a Certificate of Eligibility at the Immigration Bureau. International Students living inJapan can apply for this instead of your family. Once the certificate has been issued, you can send it to your family,
who must present it at the Japanese Embassy of their country when applying for their visa.

You will need the following：(All documents should be translated either into in Japanese or English.)・Application form for certificate of eligibility(available at the International Student Section of your affiliated faculty or graduate school and theInternational Student Support Office)・1 photo of the family member (4 cm×3 cm)(Stick it after writing applicant’s name on the back of the photo.)・Marriage certificate (for spouse)
・Birth certificate (for children)
・Copy of residence card or Passport of the family member providing financial support
・Certificate of enrolment of the family member providing financial support
・Any documents certifying the income (Certificate of scholarship or a Copy of bankbook, etc.)
・A return-mail envelope (23.5cm×12cm) affixed with stamp(s)(for the recorded delivery purpose) (Please write your name and address clearly on it.)36

＜After Your Arrival＞ See p.1
Please do a resident registration at the citizen section in the City Hall. Also at the same time, do the necessary
procedure for insurance and pension at the annuity insurance section. If you as an international student havealready gotten National Health Insurance, your family will be joining as dependents and about ¥10,000 will be
added to your premium per person. Your price for the pension will change based on the earnings of you as aninternational student and the family. Some people can apply for a waiver, so please ask during your procedure.
＜Other Procedures＞【Medical Subsidy for Infants and Children】
This system helps you with your children`s medical expenses when they get sick. If your children have joined
the National Health Insurance and have not entered an elementary school, medical expenses will be subsidized.
For more information, ask the annuity insurance section at the City Hall when you are doing the procedure for
National Health Insurance.
【Child-Care Allowance】
Child-Care Allowance is a system where allowance is given to the parent of children up to 3rd grade in Middle
School. The allowance is generally given only if the children live in Japan. For further information, ask the City
Hall.
Further Information

Yamaguchi City Hall

Ube City Hall

National Health Insurance Section,
Health National Pension Division

TEL：083-934-2802

Children and Families Division

TEL：083-934-2797

Insurance Section 1,
Health National Pension Division

TEL：0836-34-8285

Child Social Welfare Section

TEL：0836-34-8330

3.Extension of Period of Stay：When your Family Extends their Period of Stay

See p.5

http://www.moj.go.jp/ONLINE/IMMIGRATION/ZAIRYU_KOSHIN/zairyu_koshin10_20.html
When your family renews their period of stay, your family needs to apply directly to the Immigration Bureau
with the following documents. Your family can apply for the extension up to 3 months before the day their stay
period expires. It takes about 3 weeks to get the permission after you apply.
You will need the following：

International students (supporter)・ Passport

・ Copy of residence card

・ Certificate of enrollment

・ Certificate of scholarship or Copy of bankbook, etc.

Family (dependent)
・ Application form for extension of period of stay・ Photo(4cm×3 cm)*Name of the person on the back and paste it to the photo section of the application*Photo must be taken within 3 months without a hat or background, and it must be clear
・ Certificate of relation to the supporter (Marriage Certificate, Birth Certificate, etc.)
・ Passport
・ Residence card
・ Fee in the form of revenue stamps (available at the post office)¥4,000 (necessary only when you get permission)37

4. Permission to Engage in Activity other than that Permitted
under the Status of Residence Previously Granted ：Part-time job

See pp.13-14

If your family is residing in Japan with the status of dependent, he or she can engage in a part-time job up to 28
hours in a week. Please apply for this permission directly at the Immigration Bureau.

You will need the following：
・Passport
・Residence card

5. When you Going to be Giving Birth＜When Giving Birth＞
If you or your spouse have National Health Insurance, and gave birth after 85 days of pregnancy (including
stillbirth・miscarriage) you will be provided a lump sum birth allowance.
【How to Apply】① Direct payment to the medical institution (Direct payment system)

Lump sum birth allowance will be directly reimbursed to the medical institution.
You don’t need to prepare a great deal of expense for delivery. Only when the amount of expense exceeds thisallowance, you have to pay the excess amount to the medical institution. If the lump sum birth allowance isleft over all medical expense, the remaining allowance will be refunded.
② Direct allowance to the applicant

Applicants apply for the allowance after a delivery.
Paying a great deal of medical expense in advance might be the severe burden on you.
【Where to Apply】① Medical institution where you are giving birth② Pension insurance section at the city hall
【Application Period】
from 85 days after pregnancy (including stillbirth, miscarriage, or premature delivery) to 2years after a delivery
You will need the following：・National Health Insurance card ・Personal stamp ・Receipt of bearing cost・Maternal and child Health Handbook
・Consensus document issued at medical institution (for direct payment system)
・Information of your bank account (for direct allowance to the applicant)＜Permission to Acquire Status of Residence：After the birth of a baby＞
http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/04.html
If you have a baby in Japan, and stay over 60 days after the birth, you will have to do a procedure to get a status
within 30 days. This procedure can be done by you or your spouse, and you do not have to take your child with you.
Day of thewithin 14 days

child`s birth

Report of a birth

within 30 days
Apply for permission toacquire status of residence

City Hall

Immigration Bureau

38

You will need the following：・Application form for permission to acquire status of residence(available at the International Student Section of your affiliated faculty or graduate school and theInternational Student Support Office)・Passport or residence card
・Copy of passport or residence card of your spouse
・Certificate of enrollment
・Certificate of scholarship or bankbook or Copy of bankbook, etc.
・Certificate of acceptance of notification of birth (is given when report of a birth is done by the City Hall)
・Maternal and child Health Handbook
・Passport (If you are unable to show your passport, turn in a written statement of the reason)

Before You Go to the Immigration Bureau!
Within 14 days of giving birth to a child, you have to turn in a report of a birth at the City Hall. To turn in thereport of birth, you will need the following. By doing this report, you will be able to receive a Certificate ofAcceptance of Notification of Birth, which you will need when you are doing a procedure at the Immigration
Bureau.
You will need the following：・Report of a birth (at the City Hall)・Birth certificate (printed at the hospital)

・Personal stamp (inkan)

・Maternal and child Health Handbook

・National health insurance card

*To learn about the necessary procedures at the City Hall, See p.1

6. Japanese Education
Basic Japanese language courses for international residents are held in Yamaguchi prefecture. We recommend
taking advantage of this opportunity.

Yoshida Campus

Tokiwa Campus

every Saturday

every Wednesday

12：30-14：30, 15：00-17：00

19：00-21：00

SpringApril 18-July 11

April 15-July 15

AutumnSeptember 24-December 10

September 16-December 9

WinterJanuary 9-March 26

To be announced

Date

Place

・1st floor, Building 1,

Yamaguchi International House・2nd floor, Conference Room Tokiwa Kogyo Kaikan

Each term：¥500

Each term：¥500

Fee

TEL:083-925-7353

Further

Yamaguchi
Association

International

Exchange

Email: yiea@yiea.or.jp

Information
Japanese club Yamaguchi(Ms. Fukiya）

083-925-2969

39Japanese club Ube(Ms. Kodera)0836-33-0822

J Procedures for Graduation・Completion and after・・・
When you will no longer be a student at Yamaguchi University due to graduation, end of a master’s course, end of
exchange period, end of research student period, withdraw from school, removed from register or transfer, you will
have to do the following procedure.

1. Procedure at your Faculty or Graduate School(1) Notification to the Immigration Bureau
Notification to the Immigration Bureau is an obligation. If you do not report it, you will be fined.
(2) Register an address and e-mail address they can contact at all times.

2. Leaving the Apartment or International Exchange Hall etc.
(1) Notification of cancellation and leave (For more information, See p.22)(2) Stopping electricity, gas, and water (For more information, See p.22)(3) Disposing unwanted goods and other (For more information, See pp.22-24)

3. Procedure at the City Hall
(1) Moving-out Notification
Turn in the resident move notification at the citizen section in City Hall. Make sure to bring your residencecard, passport, My Number (Individual Number) card, or Notification card. (For more information, See p.25)(2) Withdraw from National Health Insurance
Return the National Health Insurance Card to the Annuity Insurance Section at the City Hall.
(3) Withdraw from National Pension
Bring your National Pension Notebook to the Annuity Insurance Section at the City Hall and do the withdraw
procedure.

4. Other Procedure(1) Bank Account Cancellation
If you are not going to use your bank account any more, and in the case of going back to your country, please do
the procedure for bank account cancellation at the nearest branch. Please take your bank book, seal which you
registered, cash card (if you have any), residence card with you when you go to the bank.
(2) Cancellation of a Cell Phone
Ask your cell phone company and do the necessary procedure.

40

K Staying in Touch after Graduation from Yamaguchi University
1. Newsletter
International Student Center issues a newsletter for international students who have graduated, completed andenrolled at Yamaguchi University. Newsletter hopefully plays a role for letting alumni know the present YU andstay in touch with. We send it to the registered Email address once a year. Written contributions are always
welcomed. Please write about how you’ve been getting along either in Japanese or English to the International
Student Support Office (ga142@yamaguchi-u.au.jp).

2. Follow-up Service for International Students who Studied in Japan＜Follow-up Research Fellowship＞ http://www.jasso.go.jp/exchange/tanken_e.html
Japan Student Services Organization (JASSO) provides this fellowship in order to extend the former
international students an opportunity to conduct short-term research with academic advisors at universities inJapan. The purpose of this fellowship is to assist the development of education, research, and public administrationin developing countries, regions, etc., and to advance the academic/scientific research and international exchange
for Japanese universities.
For further information, please refer to the JASSO website.
【Eligibility】(Satisfy all the following conditions.)・ Those who previously came to study in Japan from developing countries and regions in Asia：Central andSouth America, the Middle East, Africa, etc.
・ Those who have completed a master / doctoral course in a Japanese university or obtained all the necessary
credits before graduation(coursework doctor)
・ Those who are currently active in education, research, or public administration in their home country or
region・ Those who are under 45 years old and returned from Japan at least 1 years ago【Fellowship Benefits】
Research Period ：60-90 consecutive days
：Round-trip airfare, daily allowance for the former international students
Benefits
Remuneration for cooperation for the host university＜Follow-up Research Guidance＞ http://www.jasso.go.jp/exchange/shidou_e.html
Japan Student Services Organization (JASSO) supports to dispatch research advisors to visit former
international students, who satisfy the following conditions, for the purpose of providing research guidance to themand giving a lecture in seminar/ symposium and etc.
For further information, please refer to the JASSO website.
【Eligibility】(Satisfy all the following conditions.)・ Those who previously came to study in Japan from developing countries and regions in Asia： Central andSouth America, the Middle East, Africa, etc.
・ Those who have completed a master / doctoral course in a Japanese university or obtained all the necessary
credits before graduation(coursework doctor)
・ Those who are currently active in education, research, or public administration in their home country or
region・ Those who returned from Japan less than 5 years ago

41

【Fellowship Benefits】
Period of dispatch ：7-10 days
：Round-trip Airfare, Daily Allowance, Expenses for Guidance(paid to your assigned professor)
Benefits

3. Holding a Class Reunion
At Yamaguchi University, to cooperate with our school`s graduated international students (graduates), we have aClass Reunion Organization. The purpose of this is for graduated international students who studied / researched
to not forget that they are part of Yamaguchi University and to create a big network between many countries andhave many connections. We have already had a class reunion for international students in China and South Korea.
We will keep on making plan for international student reunions.

42

L In Times of Need...
Studying and living in a foreign environment is not easy. Please discuss any problems you may encounter withthose around you. The following people and places are here to help you.

Your assigned professor
International Student Section of your affiliated faculty or graduate school (See p.44)
International students Advisor
International Student Support Office
Tutor
Staff of the International Student Center
Student Counseling Center Counselor“Ask Anything” Advice Room of the Student Support Division
Other students and staffs who are belong to your seminar or laboratory
Senior students and friends from your own country
Health Service Center

1. International Student Advisor
For international students to have a satisfying student life at our university we will help with problems instudies and living before and after the entrance to the university and other problems you may have while living inJapan. If you have any concerns, please ask.
Also, we provide our university`s students and graduate students with an advisor assistant. They can also help
you with your problems so please ask them too.
Consultation Hour ： Yoshida Campus：Monday ~ Friday 9：00~17：00
Tokiwa Campus ：Monday ~ Friday 9：30~16：30
Place of Consultation： Yoshida Campus：General Education Building, 2nd floor Student Lounge
Tokiwa Campus：International Student Center Ube Room, 1st floor, the Main Buildingof Faculty of Engineering

2. Tutor
Tutors will be assigned to each international student, and they will mainly help with studying / research(preparing and looking over a lesson). International students who will be receiving this help are regular facultyinternational students who have been here for less than 1years and research students or graduate students who
have been here for less than half year. Regular faculty students and graduate students will be chosen as a tutor.
Under the guidance of your assigned professor, tutors are available to support the international students in areasof study and day-to-day issues. It is recommended that you make a plan with your tutor and assigned professor toensure that you make the most out of the time.

43

3. University Health Service Center http://ds.cc.yamaguchi-u.ac.jp/~hoken/
At Yamaguchi University’s Health Service Center, doctors, nurses and counselors provide medical examinations,emergency medical care and routine medical check-ups. They are also available for advice on matters regarding
your physical and / or mental health.
The service is free of charge, however, you may be referred to a hospital or specialist, so take your National
Health Insurance card when you go for a check-up.
The regular health check takes place every year between April and May. If you do not take the regular healthcheck, you will not be able to obtain a Health Certificate that is required to apply for scholarships and jobs.
You can ask for medical advice by letter, phone or e-mail.

Open

9：00〜12：30 and 13：30〜17：00(Except Saturday, Sunday and public holidays)
For medical examinations and advice 9：30〜12：30 and 13：30〜17：00(School of Medicine, only available in the afternoon)
Available for emergency services between 8：30〜17：00

CampusName

Location

AddressTEL
E-mailYoshida Campus
Health Service Center

Kogushi Campus

Tokiwa Campus

Health Service Center

Health Service Center

Branch office ofBranch Office of

School of Medicine

Faculty of Engineering

1st floor of Administration

2nd floor of the Ishinkan

1st floor in the Conference

Bureau Building

Building

Building

1677-1 Yoshida,1-1-1 Minamikogushi,

2-16-1 Tokiwadai,

Yamaguchi, 753-8511

Ube, 755-8505

Ube, 755-8611

083-933-5160
hoken@yamaguchi-u.ac.jp

0836-22-2081
hoken@yamaguchi-u.ac.jp

0836-85-9041
hoken-ko@yamaguchi-u.ac.jp

4. Student Counseling CenterIn the event that you have any problems or concerns regarding your daily life, such as problems with peers or
any other issues that you are troubled by, please do not hesitate to visit the Student Counseling Center to get
advice. If you cannot visit the Student Counseling Center directly, you can e-mail or phone the office instead.
Yoshida Campus

Tokiwa Campus

Kogushi Campus

Operation

11：00〜18：00

11：00〜18：00

11：00〜18：00

Hours

Monday to Friday

Monday to Friday

Wednesday

1st floorsouth side,

2nd floor of the Ishinkanof the Research Building 1

1st floor of the Main Building

TEL

083-933-5042

0836-85-9015

0836-22-2421

E-mailg-soudan@yamaguchi-u.ac.jp

k-sodan@yamaguchi-u.ac.jp

i-soudan@yamaguchi-u.ac.jp

Location

44

Building

5. International Student Offices＜International Student Section＞ (Monday to Friday, 8：30〜17：15)
BureauInternational Student Section

TEL

International Student Exchange Section,
Student Support Division083-933-5982

Educational Affairs Section

083-933-5209

Educational Affairs Section

083-933-5307

Faculty of Economics

Educational Affairs Section

083-933-5606

Graduate School of Economics
Graduate School of East Asian Studies

Graduate Student Section

083-933-5597

International Student Support Office
Faculty of Humanities
Graduate School of Humanities
Graduate School of East Asian Studies
Faculty of Education
Graduate School of Education
Graduate School of East Asian Studies

Faculty of Science
Graduate School of Sciences and Technology
for Innovation
Educational Affairs Section
Graduate School of Science & Engineering
Graduate School of Medicine
Graduate School of Sciences and Technology
for Innovation
Faculty of Medicine & Health Science
Education・Student Support Section,
Graduate School of Medicine
Educational Affairs Division
Faculty of Engineering
Graduate School of Sciences and Technology
for Innovation
Student Support Section,,
Graduate School of Science & Engineering
Graduate School of Medicine
Graduate School of Management of Technology
Faculty of Agriculture
Graduate School of Sciences and Technology
for Innovation
Educational Affairs Section
Graduate School of Agriculture
Graduate School of Medicine

083-933-5210

0836-22-2099

0836-85-9020

083-933-5811

United Graduate School of Agricultural Sciences, Tottori University

Joint Faculty of Veterinary Medicine

Educational Affairs Section

083-933-5808

Joint Graduate School of Veterinary Medicine
United Graduate School of Veterinary Science

Educational Affairs Section, Joint
Graduate School of Veterinary Medicine

083-833-5937

Faculty of Global and Science Studies

Educational Affairs Section

083-933-5289

45

＜Other Offices＞ (Monday to Friday, 8：30〜17：15)
BureauResponsible for：083-933-5050

Freshmen to register for their classes
Issue of Student Card (non-degree time students only)

Student Service
Section083-933-5164

Exemption of tuition fees, Personal Accident Insurance forStudents Pursuing Education and Research

Support Project
Section083-933-5074

Permission of Riding on Campus, Permission to Park on
Campus, Student Dormitories

0836-22-2099

Exemption of tuition fees, Student dormitories, Personal
Accident Insurance for Students Pursuing Education andResearch, Permission to Park on Campus

0836-85-8009

Exemption of tuition fees, Student dormitories, Personal
Accident Insurance for Students Pursuing Education andResearch, Permission to Park on Campus

0836-85-9008

Each of the Certificates, Issuing Student ID

General Education Section,
Education Support Division
Student
SupportDivision

TEL

Education・Student Support
Section, Educational Affairs
Division, Faculty of Medicine& Health Sciences
Educational
Student Support
Affairs
Section,Division
Faculty of Student
Engineering Information Desk

46

Document

吉田キャンパス

共通教育棟１階

学生相談所

配置図

研究１号館
The General Education Building 1F (Yoshida Campus)

吉田校区 共通教育楼 1层 平面图요시다캠퍼스 공통교육동 1층 배치도

１F
学生相談所
Student Counseling Center

学生証発行
共通教育授業3
Issue of Student
Identification Cards
General Education
Classes
发行学生证
公共课程

11

학생증 발급
공통교육수업

教

12
情報処理
演習室
13

メディア講義室

14

育
国費証明書
留学生住宅総合補償
国際交流会館申込み、等
Certificate of National
Expenditure
Comprehensive Renter'sInsurance
Application for housing in theInternational House etc.
国费证明住宅综合补偿保险
国际交流会馆申请等

支
援

生
支
援
課
・

課

国

奨学金、授業料免除
Scholarships
Tuition Waivers
奖学金，学费减免

際
交
流
課

국비증명서

15

学

学生健康保険Student Health Insurance
学生健康保险

주택종합보상

学生教育研究災害傷害保険
Personal Accident Insurance forStudents Pursuing Education andResearch
学生教育研究灾害伤害保险

W.C.

EV
いりぐち

郵便局ATM
Post Office Bank
ATM Machine邮局

入口
W.C. W.C.

우체국, ATM売店
コミュニケーションルーム

1

自主活動
ルーム

証明書自動発行機（在学証明書・学割）
Automatic Machines(Certificate of Enrolment,
Student Concession Pass)证明书自动发行机
（在学证明书，乘车打折证明书)증명서자동발행기

2

16

外国人留学生用掲示板
Bulletin Board forInternational Students
外国人留学生用布告栏

Front entrance

ラウンジ

입구
外国人留学生用掲示
板
就職支援室

就職相談
Employment Counseling就职咨询吉田キャンパス（山口） Yoshida Campus(Yamaguchi)
山 口 国 際 交 流 会 館
Yamaguchi International House
学生食堂・売店「FAVO」
Cafeteria & Bookshop「FAVO」

椹野寮
Fushino Dormitory for Women人
文
学部
Faculty of Humanities

理学部
Faculty of Science経済学
部
F a c u l t y o f Ec o n o m ic s
農学部
Faculty of Agriculture

総 合 図 書 館
Main Library

共同 獣 医 学 部
Joint Faculty of
Veterinary Medicine

教
育学部
Faculty of Education

第二学生食堂「きらら」
Cafeteria “KIRARA”

国 際 総 合 科 学 部
Faculty of Global andScience Studies

第一学生食堂「ボーノ」Cafeteria “BONO”

共
通
教
育
棟
General Education Building体
育館
Gymnasium
吉 田 寮 （ 男 子 ）Yoshida Dormitory for Men

正門
Main Gate

留
学
生
交
流
係
International Student Support Office③
小串キャンパス（医学部） Kogushi Campus(School of Medicine)

保 健 学 科 校 舎 棟
Faculty of Health Medicine

附
属
病院
University Hospital
本館
Main Building体
育館
Gymnasium

講義棟
Lecture Hall医

外 来 診 療 棟
Outpatient Clinics

心

館
・
食
堂
Ishinkan Building, Cafeteria

正門
Main Gate
医 学部図書 館
Medical Library

小
串
総
合
研
究
棟
Kogushi General Research Laboratory

④

常盤キャンパス（工学部） Tokiwa Campus(Faculty of Engineering)
サ
ー
ク
ル
棟
・
Academic Circle Building

講義棟 D
L B D

/

店
Shop

盤

寮

Tokiwa Dormitory

宇 部 国 際 交 流 会 館 事 務 室
Ube International House Office体
育館
Gym nasium

福 利 厚 生 棟 ・ 食 堂 ・ 売 店
Welfare Building / Cafeteria / Shop

メ デ ィ ア 基 盤 セ ン タ ーMedia and Information Technology Center売常宇 部 国 際 交 流 会 館
Ube International Houseグ ラ ン ドPlayground

東門
East Gate

講義棟 E
L B
E

講義棟 C
L B
C

本
館
Main Building
工 学 部 図 書 館
Engineering Library

保健管理センター工学部分室（保健室）
H e a lt h Se r v i c e C e n t e r
西門
West Gate

学
生
相
談
室
Student Counseling Center

講義棟 B
L B
B

正
門
Main Gate

留 学 生 セ ン タ ー 宇 部 室International Student Center Ube Office

地域共同研究開発センター
Collaborative Research Center

Lecture Building is abbreviated as “LB”

⑤
山口県庁
Prefecture Office

山口市内案内図Yamaguchi City
休日夜間急病診療所
Clinic for Emergency Patients

9
山口市役所
Yamaguchi City
山口県立図書館
Yamaguchi Prefectural Library
山口銀行湯田支店
Yuda Branch of Yamaguchi Bank
湯田温泉

204

済生会病院
Saiseikai Hospital

Yuda Onsen

山口郵便局
Yamaguchi Post Office
山口市立図書館
Yamaguchi City Library

山口銀行山口支店

ブックオフ
BOOK OFF

矢原駅
Yabara Station

Yamaguchi Branch of Yamaguchi Bank

山口駅
Yamaguchi Station

湯田温泉駅
Yuda Onsen Station

エディオン
EDION
山口市役所平川支所
Yamaguchi City Hall
Hirakawa Branch Office61
マックスバリュ
MaxValu

アルク
ARUK

61
平川小学校
Hirakawa
Elementary
School

平川中学校
Hirakawa
Junior HighSchool山口大学
Yamaguchi University

ベスト電器

BEST DENKI

山口中央高校
Yamaguchi
Chuo HighSchool21

You Meタウン
You Me Town

⑦
交通案内

Transportation

交通指南

新山口ー博多34分（新幹線「のぞみ」）
新山口−広島30分（新幹線「のぞみ」）
新山口−新大阪 2時間（新幹線「のぞみ」）
新山口−東京4時間30分（新幹線「のぞみ」）
山口宇部空港−羽田空港 1時間45分（飛行機）Shin Yamaguchi-Hakata: 34minutes by Shinkansen"Nozomi"
Shin Yamaguchi-Hiroshima : 30minutes by Shinkansen"Nozomi"
Shin Yamaguchi-Shin Osaka : 2hours by Shinkansen"Nozomi"
Shin Yamaguchi-Tokyo: 4hours 30minutes by Shinkansen"Nozomi"
Yamaguchi Ube Airport-Haneda Airport : 1hour45minutes by Airplane

34分(新干线「のぞみ」)
新山口－博多30分(新干线「のぞみ」)
新山口－广岛
新山口－新大阪 2小时(新干线「のぞみ」)
4小时30分(新干线「のぞみ」)
新山口－东京山口宇部机场－羽田机场 1小时45分(飞机)

교통안내
津和野
65分 Tsuwano

山口
4分 Yamaguchi
Yamaguchi Line
山口線 湯田温泉

新幹線「のぞみ」 34分
by Shinkansen"Nozomi"
Kagoshima Line

Sanyoh Line
山陽本線

博多

鹿児島本線
80分 小倉Hakata

20分 Kokura

6分

新幹線「のぞみ」

地下鉄

by Shinkansen"Nozomi"

by Subway

15分

下関
Shimonoseki

45分

宇部
Ube

25分

20分

Yudaonsen

福岡空港
Fukuoka

Ubeshinkawa신야마구치- 히로시마

山陽本線

新山口

山陽本線 Sanyoh Line 40分

徳山

Shin Yamaguchi

20分

Tokuyama

Sanyoh Line
広島
2時間

23分

Hiroshima

新大阪

東京
Tokyo

1時間30分 Shin Osaka

2時間36分

新幹線「のぞみ」

新幹線「のぞみ」5分

60分
特急「成田エクスプレス」

by "Narita Express"
Yamanote Line 成田空港
Narita Airport
浜松町

by Shinkansen"Nozomi" by Shinkansen"Nozomi" 山手線

宇部線 10分
Ube Line宇部新川

3 4 분 ( 신칸센「 노조미」 )3 0 분 ( 신칸센「 노조미」 )신야마구치- 신오사카 2 시간 ( 신칸센「 노조미」 )신야마구치 - 도쿄
4 시간 3 0 분 ( 신칸센「 노조미」 )야마구치 우베공항- 하네다공항 1 시간 4 5 분( 비행기)신야마구치- 하카타

宇部線

新幹線「のぞみ」 30分

Ube Line バス40分
45分
by busby Shinkansen"Nozomi"

60分

特急「はるか」 Hamamatsucho
by Express"Haruka"
関西空港

Airport2分

山口宇部空港琴芝

Yamaguchi Ube

Kotoshiba

AirportKansai Airport

23分
東京モノレール

Tokyo Monorail
羽田空港
Haneda Airport

１時間４５分 飛行機

by Airplane⑧

ひ ろ し ま にゅう こ く か ん り きょくしもの せ き しゅっちょう じ ょ

広島 入 国管理 局 下 関 出 張 所

⑨

広島入国管理局周南出張所（徳山）
TＥＬ: 0834-21-1329(9:00-12:00, 13:00-16:00)
Hiroshima Regional Immigration Bureau
Shunan Branch Office (Tokuyama)
广岛入境管理局周南办事处히로시마입국관리국 슈난출 장소 ( 도쿠야마 )行き方： 徳山駅で降りて新幹線口から出る。歩いて８分。
Directions:Get off at the “Tokuyama Station.” (The Shinkansen exit). Walk to the Tokuyama Harbor
Government Office Building. (approximately 8 minutes)(The Immigration Office is located on the 3rd floor.)乘车方法: 在德山站下车。从新干线口出站。步行 8 分钟。
찾아가는 길 : 도쿠야마역에서 내린다 . 신칸센 출구에서 나와 걸어서 8 분 .

東横イン徳山駅新幹線口
Toyoko-inn Tokuyama

ホテルサンルート徳山
Hotel Sunroute Tokuyama

日本国政府法務省
別記第二十八号様式（第十九条関係）
Ministry of Justice, Government of Japan
記入例 SAMPLE填写例 보 기 資 格 外 活 動 許 可 申 請 書
APPLICATION FOR PERMISSION TO ENGAGE IN ACTIVITY OTHER THAN THATPERMITTED UNDER THE STATUS OF RESIDENCE PREVIOUSLY GRANTED

入国管理局長広島
To the Director General of殿

Regional Immigration Bureau

出入国管理及び難民認定法第１９条第２項の規定に基づき，次のとおり資格外活動の許可を申請します。
Pursuant to the provisions of Paragraph 2 of Article 19-2 of the Immigration Control and Refugee Recognition Act, I hereby apply for permission to
engage in activities other than those permitted under the status of residence previously granted.

1 国 籍・地 域
Nationality / Region

3 氏 名

２ 生年月日

中国・

年

1985

Date of birth

1

Year

月
Month

23 日

Day

李 明花

Name

4 性 別

男 ・ 女

5 配偶者の有無

Sex

Male/Female

Marital status

7 住居地
Address in Japan

有 ・ 無

6 職 業

Married / Single

山口市平井1677-1 ヤマダイアパート101号室

電話番号

携帯電話番号

Telephone No.

Cellular Phone No.

8 旅券 (1)番 号
Passport

学生

Occupation(2)有効期限

Ｇ12345678

Number

9 現に有する在留資格
Status of residence

在留期間の満了日 2016 年

Year年
2018 Year

Date of expiration

3

在留期間

留学

Date of expiration

090-1234-5678

月

16 日

Month

日
21 Day２年

Period of stay

5

月
Month

10 在留カード番号

Day

Residence card No.

11 現在の在留活動の内容（学生にあっては学校名及び週間授業時間）
Present activity (for student: name of school, lesson hours per week)

山口大学

○○時間

Other activity to engage in
12 他に従事しようとする活動の内容(1)職務の内容□ 翻訳・通訳□ 語学教師Type of activity

Translation / Interpretation□ その他（Language teaching(2)雇用契約期間）

Others(3)週間稼働時間

Term of employment contract

Working hours per week(4)報酬円 （ □ 月額

□ 週額

□ 日額 ）

アルバイト先が決まっていなければ、書かなくて良いです。
YenMonthly
Weekly
Daily
If
you
do
not
have
a
part-time
job
as
of
yet,
you
do
not
have
to fill in this section.
Placeofemployment
13 勤務先如还没有定下打工的地方，可以不填。
(1)名称
Name
아 직 아 르바이트를 정 하 지 않 으 면 안 써 도 됩니 다 .
Salary(2)所在地

電話番号

Address

Telephone. No.

(3)業種
Type of business□ 製造
Manufacturing

□ 商業

□ 教育

Commerce□ その他

Education

Others14 法定代理人（法定代理人による申請の場合に記入） Legal representative (in case of legal representative)(1)氏 名(2)本人との関係
Name

Relationship with the applicant(3)住 所
Address

電話番号

携帯電話番号

Telephone No.

Cellular Phone No.
以 上 の 記 載 内 容 は 事 実 と 相 違 あ り ま せ ん 。 I hereby declare that the statement given above is true and correct.

申請人（法定代理人）の署名／申請書作成年月日

Signature of the applicant (legal representative) / Date of filling in this form

年

月

日

Year

Month

Day

注 意 申請書作成後申請までに記載内容に変更が生じた場合，申請人（法定代理人）が変更箇所を訂正し，署名すること。
Attention In cases where descriptions have changed after filling in this application form up until submission of this application, the applicant (legal

representative)必ず署名をしてください。
must correct the part concerned and sign their name.

person※ 取次者 Agent or otherDo authorized
not forget
to sign here.
(1)氏 名(2)住 所请务必签名。
Name반 드시 서 명 을 해 주 십 시오 .
(3)所属機関等 Organization to which the agent belongs

Address

国立大学法人山口大学学生支援部学生支援課留学生交流係

日付は記入しないでください。
Do not write the date.
请不要填写日期。
날짜 는 기 입 하지 마 십 시 오 .

電話番号

Telephone No.

０８３−９３３−５９８３⑩

⑪

一 時 出 国 届Application for Temporal Absence from Japan

年
year

月

日

month day

届出者署名
Signature
下記のとおり一時出国します。
I will leave Japan temporarily as follows.

氏名
Name (print)
国籍
Nationality
出国先の国名
Destination
出国先の連絡先Contact Address& Phone Number
期間
Period of Absence
目的

TEL

年

月

日〜

年

月

日

year

month

day

year

month

day

Purposes

上記のとおり一時出国届を確認しました。
I accepted the application submitted by the person above, a student under my supervision.
指導教員

印

Advisor’s Name (print)
注）１．出発の 10 日前までに所属学部・研究科の留学生担当係に提出してください。
２．出国期間が 1 か月以上の場合は、日本に戻ってから帰国後 1 か月を目途に「健康状況申告書」を
保健管理センターに提出して下さい。
Note:
1. Submit this form to the International Student Office at your faculty 10 days at least before
departure.
2. If you stay abroad over one month, you must submit the Health Declaration Form to the HealthAdministration Center one month after returning to Japan.
個人情報についてこの申請書に記入された個人情報は、外国人留学生の一時出国について把握するために使用するものであり、これによって得た個人情報を、独立行政法人等の保有する個人情報の保護に関する法律第９条に規定されている場合を除き、届出者本人の同意を得ることなく他の目的で使用又は第三者に提供することはありません。
The information that appears in this form will be used solely for those international students who
are taking a leave of absence from the university to be elsewhere abroad. It will never be used for any
other purpose or offered to a third party except on occasions stipulated in Article 9, Private
Information Protection Law.

外国人留学生ガイドブック
GUIDEBOOK FOR INTERNATIONAL STUDENTS〒753-8511

山口市吉田1677-1

TEL:083-933-5982

FAX:083-933-5040

E-mail:ga142@yamaguchi-u.ac.jp
http://www.isc.yamaguchi-u.ac.jp/