MT26
EXHIBIT CONTRACT RULES & REGULATIONSSPACE RENTAL
EXHIBIT MANAGEMENT The word “Management” used herein refer to 2019 International Conference on
Magnet Technology (MT26).
LOCATION, DATES & HOURS The exhibit location, dates and hours will be as indicated in the MT26 Exhibitor
Prospectus. Management reserves the right to make changes in the exhibit dates and/or hours; however, suchchanges will be made known as far in advance as possible.

MATERIAL HANDLING All freight and drayage must be directed to Levy Show Services, Inc. A complete
shipping address will be provided within the exhibit service kit.
Levy Show Services, Inc. is responsible for maintaining in and out traffic schedules at the exhibit site. The
unloading and delivery of all display related materials, machinery and equipment from the convention site docks
to the exhibitor’s booths and loading out from the exhibitor’s booths to trucks at the docks must be performedby the Official Service Contractor. Exhibitors may “hand carry” items into the convention site, provided they do
not use material handling equipment to assist them. All booth and aisle cleaning is the jurisdiction of HyattRegency Hotel Vancouver.

EXHIBITOR REGISTRATION Each 10’ x 10’ exhibit booth receives two Exhibit Booth Representative
registrations with admittance to all technical sessions, coffee breaks, Welcome Reception, Exhibitor Reception,
one banquet ticket, one manuscript submission (if abstract was accepted for presentation), and one electronic
copy of the published transactions (tentative publication date is June 2020).

Individual Exhibitors who wish to install and dismantle their own booths can do so if they use company personnel
and do not attempt to bring in “pick-up” labor, if they comply with local and state fire, safety and insurance
regulations, and if they comply with the rules set by Management.

Additional company personnel may attend as an Exhibit Booth Representative at the $200 per person rate. Thisfee includes the Welcome Reception, Exhibitor Reception, and Refreshment Breaks but does not include aticket to the Banquet. Limit to 2 additional Exhibit Booth Registrations per 10’ x 10’ booth.

SPECIAL REQUESTS All special requests must be approved by Management. Special requests could be, butare not limited to, needs for electrical requirements to accommodate the use of a compressor, chemical mixturesand liquid hydrogen.

CANCELLATION If written notice of cancellation is received by May 15, 2019, an administrative fee of 20% of
the total booth fee will be retained. Cancellations after May 15, 2019 will result in forfeiture of the exhibit fee.

Helium, Nitrogen, Oxygen and Nitrous oxide tanks are allowed on the event floor with prior approval by the Fire
Marshal at the Hyatt Regency Hotel Vancouver. Nitrous oxide and Oxygen tanks over 250 cubic feet areprohibited and oxidizing gases (Oxygen or Nitrous oxide) in amounts in excess of 503 cubic feet may only beused in public assembly area under permit for Hazardous Materials. If approved by the Fire Marshal, all tanks
must be firmly secured in the upright position with valves protected against damage. Any container not clearlylabeled will be removed from within the Hyatt Regency Hotel Vancouver, tested and disposed of at exhibitor’sexpense. Exhibitors displaying or using hazardous materials must indicate so in the special request section on
the exhibitor application & contract agreement. OSHA requires that all containers be properly labeled anddisplay appropriate warnings. All tanks shall be tested for leakage by spraying soapy water at points ofconnections and tops of tanks. Any tanks with leakage shall be removed from the premises at the exhibitor’s
expense.

CONSTRUCTION, INSTALLATION AND USE OF EXHIBITSARRANGEMENT OF EXHIBITS The space provided will be shown on the floor plan insofar as possible, but
Management reserves the right to make changes at any time in location, size and display limits of any booth if
this is in the best interest of the show or in excess of the exhibit site load limits (contact Management foradditional information).
Exhibit floor weight-bearing capacity is 250 lbs. per square foot. Exhibitors may not place objects weighing
more than 250 lbs. per square foot in their booth without prior written approval from Hyatt Regency Hotel
Vancouver. Any damage caused by excess weight or by the setting up, installation, use, exhibition or removalof any object exceeding this weight will be repaired at the Exhibitor’s expense.
Exhibitors agree to arrange their exhibits so as not to obstruct the general view of nor hide other exhibits. Amaximum back wall height on linear booths is restricted to 8 feet, with a 4-foot height restriction imposed on allmaterials in the remaining space forward to the aisle. No partitions other than the side rails provided by
Management are allowed unless specifically approved in advance. The entire cubic content of an island booth
may be used up to the maximum height of 16 feet, including signage. Exhibitors may not project beyond thespace allotted and aisles must be kept clear of traffic.
Electrical installation is exclusively managed by the Hyatt Regency Vancouver and must conform to regulations
and to all national, state and local codes. Information and order forms will be included in the exhibit service kit
provided by the decorator.
USE AND PURPOSE OF EXHIBIT SPACE No Exhibitor may sublet, assign or apportion any part of theassigned space, or represent, advertise or distribute literature for the product or service of any other firm orindividual except as approved in writing by Management.
All exhibits must be adequately staffed during exhibition hours. In addition, Exhibitor agrees not to dismantle
his/her booth or to do any packing before the closing hours of the exhibit.
RESTRICTIONS The exhibit is scientific and educational; over-the-counter sales during the show areprohibited.
Management may prohibit distribution of souvenirs, advertising matter or anything else it considers
objectionable. Distribution elsewhere than from within an Exhibitor’s booth is forbidden.
All Food and Beverage must be ordered through the Hyatt Regency Hotel Vancouver.
No materials may be attached, taped, nailed, pinned, or otherwise fastened to any ceiling, floor, permanentdrapery, painted surface or wall of the Hyatt Regency Hotel Vancouver. No adhesives, including duct tape,
may be used to tape carpet to the floor without prior approval of the Hyatt Regency Hotel Vancouver. Show
management will be responsible for any damages incurred if inappropriate adhesives are used.
Any exhibit booth or other structure with a ceiling and enclosed sides may require special fire protection
measures and must be approved in writing by the Hyatt Regency Hotel Vancouver prior to the event.
The use of a hazing/smoke/fog-producing machines must be approved in writing by the Hyatt Regency Hotel
Vancouver prior to the event.
Prohibited materials include the following: balloons, fireworks or pyrotechnics, blasting agents, explosives, toxic
materials, gas operated cooking equipment, portable heating equipment, flammable liquids, hazardous
materials such as poisons, pesticides, acids, alkalis, corrosives, toxins, and other chemicals that pose risk tohealth, safety or property.
Management reserves the right to restrict, reject, prohibit or eject any exhibit, in whole or in part, which becauseof noise, safety hazards or for other prudent reasons becomes objectionable. If an exhibit or Exhibitor is ejected
for violation of these rules and regulations, no return of rental shall be made.
Exhibitor agrees not to sponsor group functions that conflict with any official Conference program, except asapproved by Management. Please check the website (www.http://mt26.triumf.ca) for information regarding
ancillary meetings, hospitality suites, receptions, etc.
DECORATION OF EXHIBITS An exhibit service kit will be provided prior to the Conference and Exhibition,
which will include information on labor, drayage, furniture, lighting, audio visual and electricity. It is theresponsibility of the Exhibitor to abide by the regulations and deadlines contained therein.

FIRE AND ELECTRICAL REGULATIONS All local regulations will be strictly enforced, and the Exhibitor
assumes responsibility for compliance with such regulations. All decorations and booth equipment must befireproofed to meet the requirements of the city Fire Marshall. Combustible materials shall not be in or around
exhibit booths. All packing containers, wrapping materials, and display materials must be removed from behindbooths and placed in storage.
DISABILITY PROVISIONS Exhibitor represents and warrants 1) the exhibit will be accessible to the full extent
required by law, 2) the exhibit will comply with the Americans with Disabilities Act (ADA) and with any regulations
implemented by the Act. Exhibitor agrees to indemnify and hold harmless Management and Show Floor
Manager, their officers, directors, agents and employees from any action arising from Exhibitor’s noncompliance with ADA and any regulations implemented by the Act.
LIABILITYSECURITY Management will provide guard service and will take reasonable precautions to safeguard
Exhibitor’s property. However, the provision of this service shall not be construed as an assumption of obligationor duty with respect to the protections of the Exhibitor’s property. Exhibitor shall not hold Management or Show
Floor Manager liable for any loss, damage, theft or destruction of Exhibitor’s property.
SUPPLIERS Exhibitor acknowledges that Management does not own, operate or in any other manner exercise
any control or influence over third party suppliers to the exhibit, and the Management acts solely as Exhibitor’sagent in arranging with such suppliers for the provision of goods and services for the exhibit. As such,
Management does not assume any responsibility for and cannot be held liable for any personal injury, property
damage or other loss, accident, delay, inconvenience, or irregularity which may be occasioned by any wrongful
or negligent acts or omissions on the part of any of the suppliers, their employees, or any other party not under
the control of Management.
INSURANCE Exhibitor aggress to maintain general liability insurance in an amount not less than One Million
Dollars ($1,000,000) to cover its potential liabilities under this Agreement, and to name Management and theHyatt Regency Hotel Vancouver, as additionally insured under Exhibitor’s liability policy for the period of theexhibit including move-in and move-out periods.
LIABILITY Neither Management nor the Hyatt Regency Hotel Vancouver will assume responsibility for thesafety of the property of the Exhibitor, his officials, agents or employees, from theft, damage by fire, accidents
or other causes but will use reasonable care to protect them against such loss. It is suggested that eachExhibitor insure his property against loss and theft. The Exhibitor agrees to make no claim against Management
or the Hyatt Regency Hotel Vancouver, and will protect, indemnify, defend and save the above-named,harmless from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising fromor by reason of any accident, bodily injury, property damage, theft or loss, or other claims or occurrences to any
person, including Exhibitor, its employees and agents, or any business invitees, arising out of or related toExhibitor’s occupancy or use of the exhibition premises in the exhibit or in and adjacent to the Hyatt Regency
Hotel Vancouver, including storage and parking areas.
Management will not be liable for the fulfillment of this contract as to the delivery of space if non-delivery is dueto the following causes: by reason of the building being destroyed by fire, act of God, public enemy, strikes, theauthority of law, or for any other cause beyond its control. In the event of its not being able to hold the exhibit
for any of the above-named reasons, Management will refund to each exhibit the amount paid for the space,less a proportionate share of all the expenses incurred by Management for the exhibit.
RULE CHANGESManagement reserves the right to modify or supplement these rules as it deems appropriate to the operationof the exhibit, and Exhibitor agrees to be bound by them. Violations of any of these terms, or regulations on
the part of Exhibitor, its employees or agents shall, at the option of Management, constitute cause forManagement to terminate this Agreement, expel Exhibitor from the exhibit, and Exhibitor shall forfeit all fees
paid to Management.