Guidelines for General Examination for Master’s Course and Doctoral Course 2024
Guidelines for Intramural Selection for Doctoral Course 2024
HOSEI UNIVERSITY Graduate Schools
Institute of Integrated Science and Technology (IIST)
🗸…Offered

1. Majors

Master’s

Doctoral

General Examination･General Examination･Intramural Selection

Computer and Information Sciences🗸🗸

Mechanical Engineering

Not Offered🗸Applied Chemistry🗸🗸Electrical and Electronic Engineering🗸🗸Applied Informatics

🗸🗸

Not Offered

🗸

🗸

🗸

Frontier Bioscience (Frontier Bioscience Field)🗸🗸

Frontier Bioscience (Clinical Plant Science Field)🗸🗸Graduate
SchoolMajor

Computer andInformation
Sciences

Science andEngineering

Systems Engineering and Science(Advanced Sciences Track)
Systems Engineering and Science(Management Science Track)2.

Number of Accepted Students: 15

3.

Admission Schedule
Admission Period

September, 2024

Courses and Examination Method

Master’s Course (General Examination)
Doctoral Course (General Examination/ Intramural Selection)

Eligibility Screening(Only for the applicants specified in
Section 7. Eligibility Screening)

February 13, 2024 (Tue) to February 20, 2024 (Tue) JST
The documents must arrive no later than February 20.

Deadline for Contacting Graduate
Schools Section Prior to
Application

March 15, 2024 (Fri) JST
Applicants must contact Graduate Schools Section prior to submit the application
to identify the supervisor. (cf. Section 6. Things to Do before Application)

Application Period

April 1, 2024 (Mon) to April 15, 2024 (Mon) JST

How to apply

Apply via TAO (web application system)

Online Interview

May 11, 2024 (Sat) JST
The details will be announced by email after application.

Announcement of Successful
Applicants

May 23, 2024 (Thu) 10:00 JST
via TAO (web application system)

Payment of Admission Fee andtuitions period/
Admission Procedure period

May 23, 2024 (Thu) to May 31, 2024 (Fri)1

4. Selection Methods
By documents screening and online interview

5. Eligibility
Master’s Course
Applicants who meet all of the following criteria (1) – (3):(1) Those who meet either of the following criteria (a or b):a. Those who have been conferred a bachelor’s degree, or are expected to be conferred one
by September 15, the day before enrollment.
b. Those who are considered to have academic ability equivalent to a bachelor’s degree or higher
by IIST Liaison and Coordination Committee of the graduate schools.
(2) Those who are able to study all subjects in English.
(3) Those who meet one of the following score criteria in English proficiency.
a. TOEFL iBT🄬 or TOEFL iBT 🄬Paper Edition Official Score Report – 72 or higher
TOEFL iBT 🄬Home Edition is NOT acceptable.
b. TOEIC🄬 L&R Official Score Certificate or TOEIC🄬 L&R IP Score Report (only the one taken at
Hosei university) – 680 or higher
c. IELTS Official Test Report Form (Academic Module) – 5.5 or higher
IELTS Online is acceptable.
Regarding above score, the test must be taken on or after April 1, 2022.
Doctoral Course
Applicants who meet all of the following criteria (1) – (3):(1) Those who meet either of the following criteria (a or b):a. Those who have been conferred a master’s degree, or are expected to be conferred one
by September 15, the day before enrollment.
b. Those who are considered to have academic ability equivalent to a master’s degree or higher
by IIST Liaison and Coordination Committee of the graduate schools.
(2) Those who are able to study all subjects in English.
(3) Those who meet one of the following score criteria in English proficiency.
a. TOEFL iBT🄬 or TOEFL iBT 🄬Paper Edition Official Score Report – 72 or higher
TOEFL iBT 🄬Home Edition is not acceptable.
b. TOEIC🄬 L&R Official Score Certificate or TOEIC🄬 L&R IP Score Report (only the one taken at
Hosei university)– 680 or higher
c. IELTS Official Test Report Form (Academic Module) – 5.5 or higher
IELTS Online is acceptable.
Regarding above score, the test must be taken on or after April 1, 2022.
Applicant for Intramural Selection for Doctoral course must meet the above criteria, be a current student
or alumni of Hosei University’s Master’s program, and have a supervisor's consent to take the examination.

6. Things to Do before Application(1) Access the IIST website admission page (https://iist.hosei.ac.jp/admission/).
(2) Submit “Questionnaire for International Students (Google Form)” by March 15, 2024 (earlier is better)to identify your supervisor.
(3) Applicants can apply after supervisor’s consent. Applicants for Intramural Selection for Doctoral course
also need to submit the above Google form by March 15, 2024, after earning supervisor’s consent.
(4) If Google Form is not available, contact hge@hosei.ac.jp.
(5) IIST office may request additional documents.

7. Eligibility Screening
For both Master’s and Doctoral courses, applicants who meet Section 5. (1)–b. should submit application
documents except examination fee during eligibility screening period (2/13-2/20).
Contact graduate schools section in advance for details.

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8. Application Documents
Notes on preparing(1) Additional documents may be requested.
(2) Word files of Form 1 and Form 2 (University format) must also be submitted to hge@hosei.ac.jp.
(3) Only files in png, jpeg, jpg, and pdf format can be uploaded to TAO (web application system).
(4) Be sure to get the supervisor's consent prior to the application.
(5) Prepare the original copy of certificates, English proficiency test scores (Only if the original paper copyof the TOEIC is available), and letters of recommendation, required at the time of admission. If the content
is latest, no issuing date is specified.
(6) If the documents listed in 3, 4, or 5 below are written in any languages other than English or Japanese,applicant must have those documents translated into English or Japanese, and have the translations
certified by public organization.

< Master’s Course >1
Entrance Application Form (Form 1) (English)
Attach a face photo taken in the last three months.
2
Plan of Study (Form 2) (English)
About 1,000-word summary of post-entrance research project and research plan in consultation withprospective supervisor
3
Academic Transcript (English or Japanese)
Issued by undergraduate school or academic institution you are currently belong to/attended most recently.
4
Certificate of (Prospective) Bachelor’s Degree (English or Japanese)
Issued by undergraduate school or academic institution you are currently belong to/attended most recently.
5
A letter of Recommendation signed by recommender (English or Japanese)
Written by academic supervisor of the school you graduated from. If not possible, one written by thepresident, vice-president, dean (or equivalent) is acceptable. If applicant with more than one year of work
experience at the time of application, one written by manager of workplace is also acceptable.
6
One of the following English proficiency test scores obtained on or after April 1, 2022
a. TOEFL iBT🄬 or TOEFL iBT 🄬Paper Edition Official Score Report – 72 or higher
TOEFL iBT 🄬Home Edition is NOT acceptable.
・Upload a pdf of the Test Taker Score Report to TAO (web application system).
・Official Score Report must be sent directly from ETS, USA to Hosei University by the deadline.
Select “HOSEI UNIVERSITY” as a recipient of Official Score Report.
 Institution Code: 0407 Hosei University, Graduate Organization
 Department Code: 60
Other physical sciences

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b. TOEIC🄬 L&R Official Score Certificate or TOEIC🄬 L&R IP Score Report (only taken at Hosei
university) – 680 or higher
・Upload a pdf of the Official Score Certificate to TAO (web application system).
・The original paper copy of the Official Score Certificate, if any, must be submitted after admission.
・If you have submitted an Official Digital Score Certificate, no need to submit the original later.
c. IELTS Official Test Report Form (Academic Module) – 5.5 or higher
IELTS Online is also acceptable.
・Upload a pdf of the Official Test Report Form to TAO (Web Application System).
・Request IELTS Test Center to send the Official Test Report Form directly to Hosei University by theapplication deadline.
Documents to prove the ability to pay tuition fee
One of the following; Certificate of Deposit Balance, Certificate of Money Transfer (written in Japanese or
English) or photocopy of bankbook.
Statement of Financial Support Method and Plan (Form 3) (English or Japanese)
Proof of examination fee payment (Payable only during the application period)
Screen shot of "Complete Payment" of the examination fee
Copy of passport
Page with name, nationality, and photo3< Doctoral Course >*Applicants for Intramural Selection do not need to submit 4・5・6
Entrance Application Form (Form 1) (English)
1
Attach a face photo taken in the last three months.
Plan of Study (Form 2) (English)
2
About 2,000-word summary of post-entrance research project and research plan in consultation withprospective supervisor
Academic Transcript 1 original (English or Japanese)
3
Issued by undergraduate school or academic institution you are currently belong to/attended most recently.
Certificate of (Prospective) Master’s Degree 1 original (English or Japanese)
4*Applicants for Intramural Selection do not need to submit.
Issued by undergraduate school or academic institution you are currently belong to/attended most recently.
5
A letter of Recommendation signed by recommender (English or Japanese)*Applicants for Intramural Selection do not need to submit.
Written by academic supervisor of the school you graduated from. If not possible, one written by thepresident, vice-president, dean (or equivalent) is acceptable. If applicant with more than one year of work
experience at the time of application, one written by manager of workplace is acceptable.
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One of the following English proficiency test scores obtained on or after April 1, 2022
a. TOEFL iBT🄬 or TOEFL iBT 🄬Paper Edition Official Score Report – 72 or higher
TOEFL iBT 🄬Home Edition is NOT acceptable.
・Upload a PDF of the Test Taker Score Report to TAO (web application system).
・Official Score Report must be sent directly from ETS, USA to Hosei University by the deadline.
Select “HOSEI UNIVERSITY” as a recipient of Official Score Report.
 Institution Code: 0407 Hosei University, Graduate Organization
 Department Code: 60
Other physical sciences

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b. TOEIC🄬 L&R Official Score Certificate or TOEIC🄬 L&R IP Score Report (only taken at Hosei
university) – 680 or higher
・Upload a PDF of the Official Score Certificate to TAO (web application system).
・The original paper copy of the Official Score Certificate, if any, must be submitted after admission.
・If you have submitted an Official Digital Score Certificate, no need to submit the original later.
c. IELTS Official Test Report Form (Academic Module) – 5.5 or higher
IELTS Online is also acceptable.
・Upload a PDF of the Official Test Report Form to TAO (Web Application System).
・Request IELTS Test Center to send the Official Test Report Form directly to Hosei University by theapplication deadline.
Summary of Master’s thesis (English)
1 page, A4 sized sheet.
Statement of Financial Support Method and Plan (Form 3) (English or Japanese))
Documents to prove the ability to pay tuition fee
Upload a PDF of either one of these; Certificate of Deposit Balance, Certificate of Money Transfer(written in Japanese or English) or photocopy of bankbook.
List of Research Accomplishments (Form 4) (English)
Proof of examination fee payment (Payable only during the application period)
Screen shot of "Complete Payment" of the examination fee
Copy of passport
Page with name, nationality, and photo

9. Examination Fee
Payable only during the application period.
The Amount: 35,000 yen
Make a payment by credit card. Referring to “How to make a Payment of Examination Fee by Credit Card”
on page 8, access the following website and follow the instructions.
http://e-shiharai.net/ecard/
Upload a pdf of the "Complete Payment" screen of the examination fee.
If credit card is not available, contact hge@hosei.ac.jp before application period.
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Refund of Examination Fee
In principle, application documents and examination fee are non-returnable. However, a full examination fee
will be refunded to those who meet one of the followings. A bank charge is deducted from the amount. For
overseas resident, the fee is refunded to the applicant’s bank account by overseas remittance.
(1) Applicant who did not complete the application procedure(2) Applicant who has failed to meet the required qualifications

10. Application Procedure(1) As indicated in "6. Things to Do before Application”, get supervisor’s consent to apply.
(2) Check the application documents listed in "8. Application Documents" and prepare the required
documents. As for University format, Form 1 and Form 2, prepare both Word and PDF files.
(3) Make a payment of examination fee according to "9. Examination Fee", and convert "Complete
Payment" screen to PDF.
(4) Access TAO (web application system), create an account, and upload a PDF of your application
documents. Time on TAO is Japan time.
TAO (web application system) URL:.
https://admissions-office.net/en/applicant/university_recruitments/5755

11. Announcement of Result
Date: 10:00 AM, May 23, 2024 (Thu) JST
Place: Via TAO (web application system)

12. Admission Procedure
Details of the procedures will be notified at the time of the announcement of acceptance.

13. Tuition
Semiannual payment. For fall semester, payment should be made by the end of September, for springsemester, by the end of April. Only for the first year, payment (the fall semester fees plus admission fee)should be made during the admission procedure. (From May 23, 2024 to May 31, 2024)

Admission Fee

Master’s
Course (JPY)
200,000
880,000
100,000
80,000Hosei Graduate
Others

Tuition (annual)
Facility Fee (annual)
Laboratory Fee (annual)
Total amount (payment before enrollment)

730,000

Total amount (payment for 2nd semester)

530,000

Doctoral Course (JPY)
None
200,000
600,000
100,000
80,000590,000 (w/o Admission Fee)
390,000 (w/ Admission Fee)
390,000

Notes: (1) Laboratory fee for Frontier Bioscience (Clinical Plant Science) is 140,000 yen.
(2) Admission Fee is non-refundable in any circumstances.
(3) About tuition exemptions for privately funded international students, refer the website below.
http://www.global.hosei.ac.jp/en/support/scholarships-offered-by-hosei-university/

Refund after completion of admission procedure
If you withdraw the enrollment after completion of the admission procedure, notify us by August 31, 2024
(Sat). Tuition and other payments minus admission fee will be refunded. For more details, refer to“Documents for Enrollment” which will be sent to successful applicants.

514. Scholarships and Grants (scheduled for academic year 2024)
Hosei University offers variety of financial supports to assist students’ research, but they are applicable
only after admission. Therefore most of international students need to be financially prepared at least for
the first year. The main financial support is as follows. For more information, refer to this website.
https://iist.hosei.ac.jp/scholarships-grants/(1) Hosei University Centennial Graduate Scholarship
Number of recipients: around 150 per year
The amount: 200,000 yen(2) IIST Daddy Longlegs Scholarship
Recipients: a few from Nepal, Cambodia, Bangladesh, Myanmar, Pakistan, East Timor, Laos, or Vietnam
The amount: 200,000 yen (annually)(3) Research Grant for Doctoral Course
Number of recipients: All eligible students of doctoral course
The amount: 480,000 yen(4) Conference Presentation Grant
Number of recipients: First come, first serves
The amount: up to 30,000 yen to 100,000 yen, depends on the conference(5) Grant for Publication of Outstanding Doctoral Thesis
Number of recipients: about 6 people per year
The amount: up to 1,000,000 yen(6) Grant for Review of Papers/Theses in Foreign Languages
Number of recipients: once for all applicants per year
The amount: 100,000 yen(7) Tuition Reduction System for Self-supporting International Students
Hosei University has a tuition reduction system for self-supporting international students.
Reduction rate for graduate students is 20%.

15. Others
Entering Japan
Applicants should take full responsibility for the immigration formalities.
Housing
Need to arrange your own accommodation after receiving a letter of acceptance from Hosei University.
Contact some agencies after/prior to the arrival at your own responsibility. Be aware that Hosei University
is not involved in these agreements.
“Koganei Campus Housing Information” will be sent to the successful applicants for reference.
Health care and health insurance
Students can go to the University clinic for medical examinations and consultation.
As for the health insurance, students need to be members of “National Health Insurance”.
Also, Hosei University introduces insurance for international students covering medical expenses, which
students are subsidized for the premium. The information will be announced during September, 2024.
Security Trade Control
Hosei University implements stringent reviews when accepting international students in accordance with the“Foreign Exchange and Foreign Trade Act” and our established “Hosei University Regulation for Security
Trade Control”. Be aware that should you fall under these regulations, there may be instances where you
may not be able to enroll in graduate school, receive the desired education, or conduct your research.
Completion Requirements
Master’s Course
To receive a Master’s degree, complete at least 30 credits in the required subjects, and pass the Master’s
thesis screening and the final examination. The period of study is 2 years and cannot be over 4 years.
6Doctoral Course
To receive a Doctoral degree, complete the required subjects, and pass the dissertation screening and thefinal examination. The period of study is 3 years and cannot be over 6 years. As an exception, for excellent
students, a minimum of 1 year is required after completing a Master’s course in 2 years or more, or aminimum of 2 years is required after completing a Master’s course in 1 year.

Conferral of Degrees
Graduate School

Major

Computer andInformation
Sciences

Master’s

DoctoralComputer and Information
Sciences

Master of Science(Computer and Information Sciences)

Doctor of Philosophy(Science)

Mechanical Engineering

Master of Science(Applied Chemistry)
Master of Engineering(Electrical and Electronic Engineering)

Doctor of Philosophy(Engineering)
Doctor of Philosophy(Science)
Doctor of Philosophy(Engineering)

Applied Informatics

Master of Engineering (Applied
Informatics)

Doctor of Philosophy(Engineering)

Systems Engineering andScience

Master of Engineering(Systems Engineering and Science)

Doctor of Philosophy(Engineering)

Frontier Bioscience

Master of Science (Bioscience)
Master of Science (Clinical Plant
Science)

Doctor of Philosophy(Science)

Applied Chemistry

Science andEngineering

DegreeElectrical and Electronic
Engineering[Contact]
Hosei University, Graduate Schools Section (Koganei Campus)
3-7-2 Kajinocho, Koganei, Tokyo 184-8584, Japan
E-mail: hge@hosei.ac.jp
Tel: +81-42-387-6014

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Submission of Certificates
Basically certificates must be originals. After PDF submission at the time of application, the originals are
required at the time of admission. Photocopies are not acceptable.
Not re-issuable certificate can be replaced with a copy of the certificate and a notarized certificate whichguarantee the copy is made from original.
■ If the name on the certificate is different from the current nameSubmit a proof of the name change.
■ If applicant graduated, or will graduate, from a university/graduate school in a foreign country
The academic transcript, degree certificate, etc. should be in English or Japanese.
If the certificate is not Japanese or English, submit all the documents below:
・1 original certificate (other than in Japanese or in English)
・1 translation of your own (in Japanese or English)
・1 notarized certificate which proves the translation is same as the original by a public organization(e.g. embassy). (Notary office in Japan is not acceptable)■ If applicant has been transferred from/to another university/faculty, or is a graduate of a different
department and enter another department as an undergraduate, previous certificates are also
required.
Required documents differ from the type of school enrolled in prior to the transfer, and a status of thegraduation. Refer to the table below. Also, submit 1 original transcript from the previous faculty if you
transferred within the university.
Previous school typeGraduation / Completion

Transcript

Certificates of Degree

University
Graduate school
University/Graduate school
Junior College/Vocational SchoolYes
Yes
No (withdrawal, etc.）
Regardless of graduation

Submit ONE
Submit ONE
Submit ONE
Submit ONE

Submit ONE
Submit ONE－－■ If Master's course applicant graduated, or will graduate, from multiple universities or faculties
Fill in all the graduated universities/faculties (major) in the academic records column on the application
form. Then, submit each transcript, and bachelor's degree (prospective) certificate. Graduates andprospective graduates of the Double Degree Program are also required to submit the documents mentioned
in this paragraph.
■ If Master's course applicant completed, or will complete, other graduate school
In addition to the certificates in undergraduate, submit transcript and Degree (prospective) Certificate in
Master course. Indicate every school completed in the academic records column on the application formand submit certificates of each school.
■ If Doctoral course applicant completed, or will complete, multiple graduate schools
Fill in all the completed graduate schools in the academic records column on the application form, andsubmit each transcript and Master's degree (prospective) certificate. Graduates and prospective graduatesof the Double Degree Program are also required to submit the documents mentioned in this paragraph.
■ If Doctoral course applicant graduated from the Bachelor course of Hosei University and completed,or will complete, Master’s course of another graduate school
In addition to the Master's degree of another graduate school certificates, submit the Hosei University'scertificates.

9< Important >For Applicant graduated from an educational institution in the People's Republic of China
If applicant cannot get certificates in English or Japanese from an educational institution, prepare them ineither of the following ways.
◆ Prepare the original certificate and your own translation in Japanese or English, and obtain a notarizedcertificate at a notary office/institution authorized by a regional judiciary in China.
◆ Degree Certificate: Submit either (1) or (2).
(1) Upload a copy of the “Credentials Report” issued by China Academic Degree and Graduate Education
Development Center (CDGDC) to TAO (web application system). Request CDGDC to email it directlyto Hosei University (hge@hosei.ac.jp) before the deadline of the application period.
(2) Upload a copy of English “Online Verification Report of Higher Education Degree Certificate” issuedby China Higher-education and Student Information (CHSI) to TAO (web application system).
Request CHSI to email it directly to Hosei University (hge@hosei.ac.jp) before the deadline of theapplication period.
◆ Academic Transcript Certificate:
Upload a copy of the "Verification Report of China Higher Education Student's Academic Transcript"
issued by China Higher-education and Student Information (CHSI) to TAO (web application system).
Request CHSI to email it directly to Hosei University (hge@hosei.ac.jp) before the deadline of theapplication period..
Notes:

・Check each website for details.
・Only direct email from certificate institution to Hosei University is acceptable. Forwarding electronic
verification email received by the applicant is not acceptable.

・The Embassy and Consulate General of Japan in the People's Republic of China do not provide notary
services.

■Frequently Asked Questions
Q. I had my application document notarized at a notary office in Japan. Is it acceptable?
A. Notarization at a Japanese notary office cannot be used because it does not prove the contents of thetranslation.
Q. I asked a translating company/Japanese language school to translate the certificate.
Is it acceptable?
A. In addition, it must be notarized at a public institution and submit notarized certificate with thetranslation.

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