Society for Social Management Systems Regulations

Article 1 Name
This society is named as Society for Social Management Systems.

Article 2Location

This society locates its office for the present at Kochi University of Technology,
International Relations Center (IRC), (Kami city, Kochi Prefecture, Japan).

Article 3 Purpose
The purpose of this society is to promote the research, investigation, and informationexchange regarding the component technology in social management system as well as theintegration of such technologies, uphold intellectual interchange with researchers, research
institutes, etc. of the field pertaining broadly to social management system regardless ofspecific field, and contribute to the construction of sustainable and efficient social systems.

Article 4 Society Operations
This society undertakes the following operations in order to achieve its purpose.
(a) Internet compilation of academic papers(b) Research and investigation of issues pertaining to social system management(c) International linkage activities related to social system management(d) Other items necessary for achieving the society purpose

Article 5 Society StructureThis society appoints the following titles.
(a) Honorary Chairperson(b) Chairperson
Chairperson will preside over the duties of the meetings of this society and represent thissociety.

(c) Steering Committee member
Steering Committee (member) will operate the society administration.
(d) Executive Secretary
Executive Secretary will execute activities to operate society.
(e) Auditor
Auditor will audit this society’s accounts and report the results at general meetings.
(f) Academic Review Committee member
Academic review Committee (member) will conduct reviews of paper compilations andselect superior papers.

Article 6

Term and appointment of executives(a) Honorary Chairperson
The candidate of Honorary Chairperson has to be recommended by the Steering Committee
and has to be approved at General Assembly meeting.
(b) Chairperson
The candidate of Chairperson has to be recommended by the Steering Committee and has
to be approved at General Assembly Meeting.
The Chairperson term will end by the approval of steering committee. The Chairperson
may be reappointed.
(c) Steering Committee member
The committee members are elected among the society members, who are recommended
by more than two committee members. Reappointment of committee member requires
approval of steering committee. The Chairperson is responsible to chair steeringcommittee.
(d) Executive Secretary
The Executive Secretary is designated by the Chairperson and has to be approved atSteering Committee.
(e) Auditor
The candidate of Auditor is recommended by Chairperson and has to be approved atSteering Committee. The term is 3 years.
(f) The executives are non-salary positions.

Article 7 Term and appointment of committees members(a) Science and Technology Committee members
The Science and Technology Committee members are recommended and appointed by

Steering Committee for International Symposium. The Science and Technology
Committee members give an advice regarding the regular International Symposium, a peer
review of academic papers, recommendations of the Academic Review Committee
Member, an advice for the refereeing, and a necessary advice for the efficient operation ofregular International Symposium. The term of the Science and Technology Committee
shall be counted from the date of approval as a committee member and continue until theend of fiscal year which holds regular International Symposium.
(b) Science and Technology Committee Member
Science and technology committees are appointed by the recommendation of the Steering
Committee to review academic papers for the regular International Symposium. Steering
Committee members are automatically members of Science and Technology Committee.
Additional Academic Review Committee Members are able to be appointed by therecommendation of the Steering Committee members, the Academic Review Committee
Members, and Science and Technology Committee Members. Term of the Academic
Review Committee Members is unlimited.
(c) The committee members are non-salary positions.

Article 8 Executives mid-term discharge and replacement
The mid-term discharge of executives stipulated in Society Regulation Article 6 and thesubsequent replacement will occur in accordance to the following regulations.
(a) Regarding executives mid-term discharge, if the individual to be discharged announces thereason for inability to perform appointed duties, it can be approved via the Steering
Committee.
(b) Executives replacement is possible, in the case wherein it is deemed necessary via theSteering Committee, and the individual in question is recommended via the Steering
Committee, and approved. Executives may be reappointed.

Article 9

General Assembly Meeting and Steering Committee(a) General Assembly Meeting
1． The General Assembly Meeting shall be conducted at the regular International
Symposium.
2． The Chairperson will preside over the General Assembly Meeting. If the Chairperson is
not present, the Executive Secretary will fulfill his/her duty.
3． A resolution of the General Assembly Meeting is determined by a majority of generalassembly meeting attendees.
4． General Assembly Meeting can be held through an internet in the case proceedings ofthe General Assembly Meeting are approved to be appropriate for internet meeting byboth the Chairperson and the Steering Committee.
(b) Steering Committee
1． The Steering Committee shall be conducted at the regular International Symposium..
2． The Chairperson will preside over the Steering Committee. If the Chairperson is notpresent, the Executive Secretary will fulfill that duty.
3． The Steering Committee is in effect where half or more of the committee members
including members who submit a letter of attorney are present.
4． A resolution of the Steering Committee shall be adopted by a majority of the committee
members present. However, the resolution which deals with any changes in theregulations or a dissolution of the society requires the consent of two thirds of thecommittee members.
5． The Steering Committee can be conducted through the internet as a substitute. Aresolution of the Internet Steering Committee shall be conducted by E-mail, and theresolution will be passed when a number of negative declarations are below theproportion of provisions in numbers of committee members.
6． The Steering Committee member who do not reply to the open announcement ofSteering Committee is recognized to entrust Steering Committee.

Article 10

Internet Academic Paper Compilation

The Society will, adhering to the following regulations, compile academic papers related tosocial system management via an internet base.
(a) Contributor qualification
Anyone who is interested in this field, social management system, can contribute to thisacademic paper. The contributor is to supply a separately stipulated provision academic
paper contribution fee to the Society office at the time of contribution. However, forinvitation academic papers, this provision is not applicable.
(b) Reviewing
Academic papers contributed to this academic paper compilation are reviewed by theAcademic Review Committee members. The provisions related to this academic reviewing
adhere to separately specified academic paper review provisions.
(c) Academic Review Committee Members
The Academic Review Committee Members are selected with the recommendation from 2or more current members and approved by the Chairperson. The term is not specified,
and when a member announces a desire to retire to the office, that individual’smembership is deemed as dissolved.
(d) Official Commendation
Once per year, an excellent academic paper from among the contributed academic papers
is officially commended. Regarding the selection of the commendation paper, adhering toprovisions separately stipulated in the Academic Paper Review Provisions, the Academic
Review Committee makes a selection.
(e) Viewing Qualifications
With the goal of the broad dissemination of social management systems fields, as a
general rule anyone can view the academic papers of this society.

Article 11

Regular International Symposium(a) International Symposiums are held regularly in order to share research results and topromote scientific exchange among social scientists and engineering scientists as well as
to achieve evolution of this scientific field.

Article 12Society Member(a) Memberships consist of the following members.
1． Members stipulated in the Article 5.
2． Authors who submitted paper to the International Journal of Social Management
Systems or the main author of the submitted paper. Membership will be in effect fromthe year of the paper submitted and will expire on December 31 three years later.
(b) Memberships fees will not exist for the time being.

Article 13 Fiscal year
The fiscal year of this society commences on January 1 and concludes on December 31 of thesubsequent year.

Additional clauses
These society regulations are valid from April 1 in 2011.
These society regulations are valid from October 1 in 2017.

Regulations governing provisional operation during the society foundation beginning phase
Article1 Academic paper contribution fee provision
The academic paper contribution fee will not exist for the time being.