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Microsoft 365 Multi-Factor Authentication Manual（When logging in on campus）
User eligibility: Faculty and staff
Purpose：To set up multi-factor identity verification.
Multi-factor authentication (MFA) prevents fraudulent logins and identity theft because even if an ID or
password is obtained or used illegally, the user cannot log in unless another authentication method isbroken.
Notes:⚫

A phone number (SMS/call) or mobile application is required.

⚫

On campus, MFA occurs when not connected to the campus network.

⚫

Off campus, MFA occurs if not connected to the campus network via VPN.

※There are no outgoing call charges for normal phone lines, but depending on the individual subscription
plan, there may be call charges for incoming calls.
Recommended：Set up two or more authentication methods (to cope with switching due to smartphone
failure, loss, model change, etc.).
※Depending on the performance and features of the smartphone, the operation during authentication(e.g. PIN input replaced by biometric authentication, entering a passcode, etc.) may vary. Please setup multiple authentication settings and check which method is easiest for you to use. Once thesettings are completed, multiple authentication methods can be selected during authentication.

Systems which requires multi-factor authentication: Microsoft365, StarNet, Zoom, COMPANY,FortiClient（VPN）, Accops HySecure Client

目次
１．Set up multi-factor authentication (MFA)................................................................................... 2
１－１．Authentication via Phone number (SMS/Voice call) ............................................................. 4
１－２．Authentication via Smartphone application ......................................................................... 8
３．Procedure to change “Default sign-in method” .......................................................................15
４．When having only one set sign-in method and it becomes unavailable ....................................17
５．If you forget your sign-in pasword ...........................................................................................171
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１．Set up multi-factor authentication (MFA)（１） Access the Microsoft multi-factor authentication setting page.
（We recommend using a PC rather than a smartphone because the text on the screen is small.）https://aka.ms/mfasetup/?whr=meisei-u.meisei-u.ac.jp（２） Enter your ID on the sign-in screen.
【Sign-in ID format】 User ID@meisei-u.meisei-u.ac.jp※The user ID is stated in the 'User Registration Notification' provided at the time of employment.
※Please reconfirm the format of your sign-in ID. It is different from the email address issued by theuniversity.

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Ver.20231012（３）Enter your Meisei Account username and password and click “Sign in”.
※The password is an alphanumeric code specified in the "User Registration Notification" provided

upon employment and consists of more than 10 characters.

（４）The following settings are optional. You can choose either option without any issues.

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１－１．Authentication via Phone number (SMS/Voice call)（１）Click “＋Add sign-in method.

（２）Choose “Phone” from the dropdown menu and click “Add”.

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Ver.20231012（３）Configure the following items and click “Next”.
※In this manual, we will provide instruction using SMS for the “Phone” option.
If you wish to authenticate via a phone call on your smartphone, please follow the steps along withthe voice guidance on your own.
※For those who do not possess a smartphone, please enter your home or other landline number.
However, please note that you will need to answer the phone call at that location, so please refrainfrom setting this up while you are on the go.
※Please be aware that regular phone charge may apply in situations where normal phone fees areincurred.
⚫

Choose “Japan (+81)” from the pulldown menu.

⚫

Enter your phone number.

⚫

Choose “Text me a code” and click “Next”.

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Ver.20231012（４）If a screen like the one below is displayed, enter the displayed characters and click “Next”.

Phone（５）Enter the confirmation code received on the SMS app into the following screen and click “Next”.

（６）Click “Done”.

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Ver.20231012（７）Confirm that the sign-in method using “Phone” has been added.

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１－２．Authentication via Smartphone application
We recommend using an authentication app for MFA setup as it simplifies the process, eliminating theneed to receive SMS verification codes and manually input them on your PC each time you sign in.
※In this manual, we will be using Microsoft app “Microsoft Authenticator”.
（１）Click “＋Add sign-in method”.

（２）Choose “Authenticator app” from the pulldown menu and click “add”.

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Ver.20231012（３）If you do not have the Microsoft Authenticator app on your phone, follow the instructions in the“Download now” link. If you already have another Authenticator app, use it. (Click "I want to use a
different authenticator app" and follow the instructions to register.)If you already have the Microsoft Authenticator application installed, or if the installation is complete,
click the "Next" button.

（５） Open the Microsoft Authenticator app on your smartphone.
※For iPhone users, you will need to enter your iPhone passcode upon startup. (You can skip
entering the iPhone passcode by enabling Face ID after completing the setup.)9
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Ver.20231012（６）In the "Authenticator" tab, when you tap the "Add account" button, you will be asked if you have abackup. Since this is your first setup, choose "Continue."※If you have a backup, please proceed with "Begin recovery" at your own discretion.

【Smartphone】

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Ver.20231012（７）Choose “Work or school account”, tap “Scan QR code” and then tap “OK”.
【Smartphone】（８）Click “Next” on the PC screen.
【PC】

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Ver.20231012（９）Using the camera app on your smartphone, scan the QR code displayed on your PC screen. Oncescanned, immediately click the "Next" button on the PC screen.
(Note: If you take too long to operate your smartphone, it might time out, so please perform theaction promptly.)（10）Choose “Allow” for notifications.（Displayed only during initial setup）【Smartphone】

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Ver.20231012（11）You may be asked to enter a random number during sign-in as shown below, please follow theinstructions on the screen.
【PC】【Smartphone】

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Ver.20231012（12）Click “Next”.
【PC】（13）Confirm that the sign-in method using “Microsoft Authenticator” has been added.
【PC】

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３．Procedure to change “Default sign-in method”
We recommend using an authentication app for MFA setup as it simplifies the process, eliminating theneed to receive SMS verification codes and manually input them on your PC each time you sign in.
However, if you still prefer to continue using SMS-based authentication, you can skip the following
steps.
（１）Access the Microsoft multi-factor authentication setting page.
https://aka.ms/mfasetup/?whr=meisei-u.meisei-u.ac.jp（２）Click on “Change” next to “Default sign-in method”.

（２）Click the pulldown button and select your preferred method.
※ In this manual. We will choose “App based authentication-notification”.

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Ver.20231012（３）Once you’ve verified the change in the app, the update is finalized.

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４．When having only one set sign-in method and it becomes unavailable※ In cases such as changing your phone number
You need to come to the university premises and connect to the campus network (and disable existing
multi-factor authentication (MFA)), Once you have done that, please proceed to add authentication
methods from: https://aka.ms/mfasetup/?whr=meisei-u.meisei-u.ac.jp .
※ Please note that your personal involvement is necessary for this process, as verification of youridentity cannot be conducted via phone or email.

５．If you forget your sign-in pasword
We have posted the procedure on the Meisei University “IT Support Site”.
Please refer to the following:【M063】パスワードを忘れてしまった（教職員向け）(Forgot Password (For Faculty and Staff)
https://its.hino.meisei-u.ac.jp/manual/m063/

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