SUPPLEMENTAL/BID BULLETIN NO. 2
This Supplemental/Bid Bulletin is issued to all prospective bidders to clarify, modify
and/or amend items in the Bidding Documents as discussed and agreed during the PreBid Conference held on 25 August 2021 for the Procurement of Consulting Services
for a Full-Service Agency for the Philippine International Dive Expo (PHIDEX)(DOT-BAC-REI No. 2021-019).
I. The following clarifications are provided for the guidance and reference of theshortlisted bidders:
Listed are the questions andAnswers and Applied amendments
clarifications from the biddersin the Terms of Reference
1. Is there already a venue for the hybrid
1. The team is looking at conducting
PHIDEX event?
the hybrid event in Radisson Blu Cebuor SMX Skyhall Seaside Cebu.
2. Is there a need to update or change the2. The current PHIDEX logo must be
PHIDEX logo?
retained.
3. Do the content partnerships have to be
3. Not necessarily exclusive to diveplaced in dive media outlets?
media outlets. Content partnerships
may be executed with general
lifestyle or travel media outlets.
4. Is there a separate budget for monitoring
and reporting?
5. Are there any preferred publications /organizations for the international and localmedia list?

4. The Monitoring and Reporting
budget should be incorporated in eachproject component.
5. The international and local media
list should be able to coverpromotions in the following markets:
United States, Germany, South Korea,
Japan, China, France, Italy, Spain,
Thailand, and Taiwan.

6. Will PHIDEX provide the assets such as
photos and clips for the regular content posts?

6. The team will provide photos andvideos from the existing content
bank, but the agency should note thatthese photos have been used forprevious campaigns. The agency
should include an appropriate budget
for the use of new content for thiscampaign.

7. How many copies of documents must besubmitted?

7. Bidders are required to submit one(1) original and five (5) photocopiesof their bids in a sealed envelope.

8. For the pitch deck, how many set of printout is required and is there a need to submit
in USB?

8. Bidders are requested to submit
one (1) hard copy of the presentation
deck and soft copy in a USB flashdrive.

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Listed are the questions andclarifications from the bidders
9. Will e-signatures of the personnel on TPF6
be allowed?

Answers and Applied amendmentsin the Terms of Reference
9. E-signatures of personnel on TPF6
(Format of Curriculum Vitae for
Proposed Professional Staff) isallowed, provided that it isoriginally/physically signed by theauthorized representative.
During the post-qualification, therequired original signature andnotarized documents should besubmitted.

II. Pitch Presentation
1. Shortlisted bidders who will be declared compliant with the technical requirements on
the opening of bids will be required to present their proposed campaigns to the membersof the Bids and Awards Committee (BAC) and the end-user during the pitch presentation
on September 9, 2021 at 10:00 a.m onwards.
2. A maximum of 45 minutes will be given to each agency for its presentation. A 15-minutequestion and answer portion with the BAC and the end-user will follow after the pitchpresentation.
3. The presentation will be rated based on the criteria set for “Technical Bid Criteria for
Rating: C. Plan of Approach and Methodology”. Ratings will be added to the overall score
for the technical bid and averaged to arrive at a final score per agency.
This shall form an integral part of the Bidding Documents.
For the guidance and information of all concerned.
OIC-USEC. REYNALDO L. CHING
DOT-BAC Chairperson

August 31, 2021

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