Poster Contest Rules
Call for Student Papers
A research poster contest will be held in time with the Honda Y-E-S Forum 2018 on thetheme of Eco-Transportation. We are hoping that the contest will provide participating
students opportunities for networking with others and to contribute to share and improve theirresearch. We look forward to your participation.
Conference theme
The conference theme is ‘Driving toward sustainability with Eco-transportation’. Organized
by a team of HONDA Young Engineer and Scientist’s Awardees, from Vietnam, India,Cambodia, Laos, and Myanmar, the forum focuses on identifying the challenges in therepresenting countries related to enhancing the transportation system of local countries. Theforum would also focus on discussing technological options, new materials, suitable policy,
to solve transportation problem in developing countries as well as promote sustainability
through Eco-transportation concept.
Who can participate- Students (both Japanese and foreign students in Japan) who study at Japanese
universities and graduate schools at the time of application and who belong toresearch laboratories in the field of Transportation related issues and technologies
including IT (traffic software, AI), Mechanical (related to vehicle), Bio-fuel energy,
Civil Engineering, Construction Material, Urban Planning and Policy, Industry andEngineering.

*If participating as a team, the maximum number is two per team.
Participation Fee
Participation is free for all eligible applicants.

Language*Abstracts and research posters are in English only.
*Shortlisted participants will be asked to give presentations in English.

Guidelines for Poster Contest Application
1. Overview of the poster contest
The primary purposes of the poster contest along with Honda Y-E-S Forum are:
● To allow students and researchers to share their ideas and work
● To initiate a dialogue on innovative ideas and solutions to improve Transportationsystem● To help students develop their technical skills by getting feedback on their work
● To enable networking and collaboration in order to strengthen the momentum offinding eco-friendly solutions
2. Application guideline
2.1 Poster Contest Timelines for Applicants
Activity

Dates

Announcement of Call for Posters

February 2018

Registration & Abstract Submission

March 15th 2018 – May 15th 2018

Announcement of Shortlisted Teams
10 shortlist candidate for presentation
15 shortlist candidate for Poster display
Confirmation of Forum Attendance from Selectedcandidates

June 14th 2018

By June 21st , 2018

Presentation submission from selected candidates

June 27th, 2018

Presentation (at venue)

July 7th, 2018

2.2 Forum Information
Venue: Fukutake Hall, The University of Tokyo (Hongo, Campus)
Date: July 7th (Sat), 2018
Time: 9:30 – 17:30 hrs. (TBD)
2.3 Qualification Requirement
Students studying in Japanese universities/graduate schools at the point of application
2.4 Team Size
Maximum two students can be part of one team
2.5 Medium of Language
English.
All abstracts, posters and presentations should be in English. Participants will be expected topresent in English.
2.6 Enrolment Method
Apply through the dedicated website (a link to the website to be posted on the followingwebpage; www.hondafoundation.jp/en/yes_forum2018.html)
2.7 Plagiarism Clause
All works submitted should be the original work of the team. Any form of plagiarism willlead to immediate disqualification. All sources should be properly referenced.
2.8 Abstract
Applicants must submit an abstract at a time of their registration. Abstract templates can be
downloaded from our website: (a link to the website to be posted on the following webpage;www.hondafoundation.jp/en/yes_forum2018.html)
A. Abstract Submission
Start: March 15th, 2018
Deadline: May 15th, 2018

All the abstracts submitted within this period will be judged by the Honda Y-E-S Forum
Organizing Committee Members. Only one submission will be allowed per team.
B. Submission Guidelines
Abstract guidelines:●

Provide a title for and summary of the project for the poster. In the summary, include thenature or significance of the topic, research question(s), methods, results, andconclusion.

●Size: Maximum 600 words●

Submit as a PDF or Word Doc●File name: TitleofPoster_Abstract_YES18●For further procedure for application, please follow the instruction on theaforementioned website: (a link to the website to be posted on the following webpage;www.hondafoundation.jp/en/yes_forum2018.html

2.9 Announcement of Shortlisted Teams
The presentation abstracts will undergo screening. 25 shortlisted teams will be requested toproduce and submit their posters to present at the forum. 10 out of the 25 shortlisted teams
will be selected to give 3-minute oral presentations.
The announcement will be made through e-mailing the shortlisted teams by: June 14th, 2018
and the participant teams will have to send confirmation e-mails of attendance within theperiod: June 21st, 2018. Details for both will be communicated to the selected teams
separately.
2.10

Poster Regulations

A. Poster size - A0 size (841 x 1189 mm / 33.1” x 46.8” / 2’ 9.1” x 3’ 10.8”)
Note:
The posters will have to be printed out by the contestants themselves. Participants are free toprint smaller posters and make use of the A0 size board.

The softcopies of the posters in both PDF and JPEG formats will have to be submitted before
the Forum day. Details will be communicated to the selected teams separately.
The posters will be returned to the teams while the softcopies of the contents will be
registered and may be stored for the future use—Honda Foundation official web sites, event
reports and publications for later forums.
B. Evaluation Criteria
Given below are the evaluation parameters which will be used by the judges for shortlisting
posters and awarding the winners.
I. Visual Poster (for shortlisted candidates)
●●
●
●
●

Cleary content and attractive
Design final concept clearly
Design methodology clearly
Conclusion corresponding to problem
Poster distributed graphic/Text effectively

II. Technical Content
1. Innovative Eco Transportation Concept
Innovativeness means new, creative idea which never have applied before (ex; having patent,
receiving patent or applied technology)
2. Applicability
Applicability means researches which already applied in practical cases or potential to beapplied in the future or can be expanded to other fields, lower cost than conventional method.
3. Contributing to Eco-technology
Contributing to Eco-technology means have high motive to eco-technology: Advanced
technology or innovation with no environmental impact (using renewable energy or closedsystem)

C. How to present
On the morning of the forum day, the posters will be posted in the atrium of the Fukutake
Hall and teams will be sharing their ideas of the poster content. Top 10 teams will also begiven a time of 3 minutes during Honda Y-E-S Forum session to talk about their posters.

D. Prize
Four prizes, top three posters and one Audience Award, will be awarded. The top threeposters will be selected by the committee based on the above criteria. The Audience Award
will be voted by all the audiences. A certificate will be given for each member of the four
teams, cash awards of 50,000 yen, 40,000 yen, and 30,000 yen corresponding given for top
1st, 2nd, 3rd posters, 20,000 yen for Audience award, and trophy for all awards.
‘Certificate of Participation’ will be awarded to all participants shortlisted to present theirposters at the forum.
Note: Travel arrangement has to be taken care of by the participants themselves, but cost oflong distance travel for those from the outside Kanto area may be considered. Please contact
the Secretariat. Registration for this contest is free of charge.
2.11

Copyright

1. The intellectual property of each poster belongs to the applicants.
2. The poster will be used for the purpose of exhibition at Honda Y-E-S Forum and quote on
relevant publications only.
3. Honda Foundation retains the right to reproduce copies of the poster (e.g. web sites, event
reports and publications for later use).
3. Contact
For further inquiry, please contact:
Poster Contest Registration Office in the Honda Y-E-S Forum Secretariat (Convex Inc.)
Phone: 03-5425-1604
E-mail: yesforum2018@convex.co.jp* The contents of this guideline may be subject to change according to the condition of
the Honda Y-E-S Forum.