Author & Registration

Manual

11/1/2014

Index1Registering with Editorial Manager ............................................. 2
1-1 Registering a New User ................................................................................... 2
1-2 Logging in（First Access to the site） ................................................................ 6
1-3 Updating My Information ................................................................................. 6
1-4 If You Were Proxy-Registered .......................................................................... 7

2Main Menu ................................................................................. 83New Submission......................................................................... 9
3-1 Submitting a Manuscript.................................................................................. 93-2 Attaching Files ............................................................................................. 103-3 Sending Submission to the Journal Office ........................................................ 133-4 Checking the Status of Submissions ................................................................ 144Revised Submission.................................................................. 154-1 Viewing a Decision and Comments ................................................................. 154-2 Revising Submission ..................................................................................... 174-3 Declining Revisions and Reinstating Declined Revisions ..................................... 19

5

Submissions with a Decision..................................................... 21

6【Appendix】Co-Author Verification .......................................... 221

1

Registering with Editorial Manager
In order to submit manuscripts, Authors need to register as a user of Editorial Manager (EM).
If a User already has an account, the User doesn’t have to register anew.
(See: Forgot your password?)

1-1

Registering a New User

Registration consists of the following 4 steps: ① Pre-registration Page → ② Registration Page
③ Confirm Registration → ④ Registration Complete

Login Page

Step1
Click “Register Now”.

Forgot your password?
Even if a User forgot a password, the User doesn’t need to re-register.
Click on the “Send Username/Password (or Send Password)” link to go to the Account Finder page,
where the user enters his/her first name, last name and e-mail address..
An e-mail containing the user’s username and password will be sent to the address on record shortly.
＊ Users must indicate the e-mail address which you entered at the time of registration in the AccountFinder page. If it is not clear, contact the Journal Office.

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Pre-registration Page

Step2
Fill in the Required
Pre-Registration information andclick “Continue>>” when done.
Users will be prompted for the detailed
information (Affiliation, Address etc.)
in the next page.

Registration Page（continue to the next page）
Step3
Information fields marked with *cannot be left empty.

NOTE：Preferred Contact Method
Please select E-mail as PreferredContact Method.
If Users select anything except
E-mail, notification letters from EM
will no longer be sent.
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Registration Page（continuation）

NOTE：Available as a Reviewer？
This question works just as a survey.
The answer to this question never affects theEditor Decision.

Choose A User Name
The Username is used for login.

Step4
After entering information,
Click “Continue>>”button.

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Confirm Registration page
Confirmation of the very
important information
First Name, Last Name, Username,E-mail Address and Country that you
entered are displayed for confirmation.
If the information is correct,
click “Continue>>”button.

Registration Complete pageAn e-mail containing your password,
which you need to login is distributed
to your e-mail address.

◆ If you don’t get the registration completion notice,
Please confirm with the Journal Office.

51-2

Logging in（First Access to the site）

When Users completed registration and received the password notice, let’s login to EM.

Step1
Enter the Username and Password,
then click the “Author Login” button.

Change Password page
At the time of first login, Users need tochange the password.
Step2
Note the Password Rules andenter the new password.
After entering that, click the “OK”
button to go to Author Main menu
page.

1-3

Updating My Information

Users may update information from the “UPDATE MY INFORMATION” at any time after login.

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1-4

If You Were Proxy-RegisteredJournal Office or Editors can proxy register a new user. They must supply the minimum information of a
new user: “First Name”, “Last Name”, “E-mail Address” and “Country”.
If Users receive a proxy registration notice, login to EM with a username and a password indicated in theletter, and then change the password.（See：Change Password page）Also, the user will be prompted toenter any additional information the Journal Office or the Editor haven’t included in the record.

If there are missing information
Users will be prompted for the missing information after changing the password.

72Main Menu
Once Authors have logged into the system, Author Main Menu page will be displayed.

The menu is divided into three sections: New Submissions, Revisions and Completed. In accordance with thestatus of submissions, a link of a relevant folder becomes valid.

Construction of Author Main menu page
New Submissions
Authors may view and manage newsubmissions.

Revisions
Authors may view and manage revisedsubmissions.

Completed
Authors may view submissions thathave had a Decision and/or a FinalDisposition.

Folders and valid links
A folder means character strings in each section.
If a submission is allocated in a folder, the folder becomes enabled as a link.（excerpt）□ =folder○ =number of submissions in the folder

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3

New Submission
3-1

Submitting a Manuscript

Click on the “Submit New Manuscript” link.
Submit New Manuscript
Click “Submit New Manuscript”.

Select Article Type page

Article Type
Using drop-down menu, select the Article
Type. Then, click “next” button to go toEnter Title page.
◆ Input orderAs you enter Article Title and go to the next page, the navigation of input items will
be displayed at the left side of the screen.
Clicking the input item in the navigation will direct you to the relevant data input
screen.
You don’t have to proceed in order of the navigation. However, you need to provide
all required data to complete submission process.
◆ Automatic saving
The data you entered will be automatically saved. You may manage your unfinishedsubmission in the “Incomplete Submissions” folder on the Author Main Menu.

This navigation will be displayedin the “Add/Edit/Remove Authors”
page and after.

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3-2

Attaching Files

Next, attach all of the files associated with the submission.
If you want to attach multiple files, you may attach them as a compressed file. Attached files will be
converted to a single PDF for review by EM system.
Screen layout of Attach Files page slightly differs depending on a browser you are using.

When accessing with Internet Explorer 9（IE9）or IE10 compatibility mode
Attach Files
Step1 Choose the Item
Choose the “Item” from a drop-down box.
Step2 Choose Files
Choose files from the “Choose Files”
button, then click the “Attach This File”
Each button name depends on a browser you areusing.

When accessing with Firefox, Google Chrome, IE other than the above

Step 1 is same as above.
Step2 Choose Files orDrag & Drop Files
Choose files from the “Choose Files”
button or drag & drop files on thepage.
Each button name depends on a browser youare using.

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Information of uploaded files will be
displayed at the lower part of the screen.
After upload end, click the “Next” button.

◆ Submission Items’ Order
The order of Submission Items during manuscript submission process is fixed in this journal.
Authors have the opportunity to re-order items of the same Item Type by “Order” / “Update File Order”
They may also be able to re-order items in the following page. (See below)

11Summary Following Attach Files
Summary Following Attach Files
No Action Links appear during the Status
is Building PDF. As the Status has changed
to Needs Approval, the links appear.

Please Note
When you click the “Build PDF for my Approval” button, you will go to the following page.

Please Note:
Your submission is being created.
You will receive a building PDF completion
notice.

NOTE：Your submission has not yet
been sent to the editorial office.
Please go to the Submissions Waiting for
Author’s Approval page.

◆ Building PDF takes long time.
If the size of files you uploaded was relatively big, building PDF can take time. Please wait for a while.
◆ An error message is displayed when I uploaded files to build the PDF.
There is a possibility that the file you tried to upload has security protection. It triggers an error when
you upload the file that has security protection, so you should release the protection for the file.
◆ Building PDF takes long time.
If you selected one of other Authors as the Corresponding Author at "Add/Edit/Remove Authors" page,then once you build the PDF you will no longer have access to the submission.
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3-3

Sending Submission to the Journal OfficeSubmissions that have been built and the PDF is created are allocated to the “Submissions Waiting for
Author's Approval” folder.

Submissions Waiting for Author's Approval folder
Status：Building PDF
No Action Links appear during the Status
is Building PDF. As the Status has changed
to Needs Approval, the links appear.

If a link appears as below, Authors may view and use the individual Action Links by positioning the mousepointer over the link.（Authors may change the display format as the upper picture by clicking a buttonmarked by ○. ）13

Complete submission① Click the “View Submission” link and check the followings:
・the files are uploaded correctly and adequately①

・there are no garbling and break of pictures in the uploaded files②

If everything looks as it should, then click ② the “Approve Submission” link tocomplete submission process.

Other Action Links
ActionDescription

Notes

Edit Submission

Authors may edit incomplete submission.

This link doesn’t appear after thesubmission is sent to the Journal
Office.

Correspondence

Authors may view the Correspondence
History in reference to the submission.

Send E-mailAuthors may send a letter to the Journal
Office if you have some message inreference to the submission.

3-4

Checking the Status of Submissions

Authors may confirm a status of submissions from the “Submissions Being processed” folder.

“Submissions Being Processed” folder
Ex. With Editor

144

Revised Submission
If an Editor Decision is “Revise”, the submission will be allocated to the “Submissions Needing Revision”
folder in Revisions section.

4-1

Viewing a Decision and Comments

Please click the “Submissions Needing Revision” link.
If Authors click a Decision term in the View Decision column, they may view the Author Decision Letter.

◆ Note: Changing Institution
Even if you change your Institution from the “Update My Information” after you initiated submitting amanuscript, the update won’t be reflected to the submissions being already created.
（The information at the submission start time point will be provided.）
When your affiliation has changed by reason of personal transfer etc., please update your information before
you initiate creating a new/revised submission.
* You can change co-author’s Institution at any time.

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Action Links related to Revisions.
ActionDescription

Notes

File Inventory

Authors may view the individual
files uploaded at new (former)
submission step.

View Attachments
Revise Submission

Authors may view attachments

If there is no attachment, the link

uploaded by Reviewers or Editors.

isn’t displayed.

Authors may create a revisedThis link appears only in thesubmission.

“Submissions Needing Revision”
folder. It corresponds to the “EditRevision” link in the “IncompleteRevisions” folder.

Decline to ReviseAuthors may decline to submitrevision.

16(See：4-3 )4-2

Revising Submission

If Authors have checked the comments from Reviewers/Editors and are ready to prepare a revised versionof the submission, click the “Revise Submission” link. In Revise Submission process, Authors will follow thesame steps as New Submission until they Approve Revision.

Changes between New Submission and Revision
The information that was entered during New Submission (former submission) process will appear in theappropriate fields.

In Revision, the following pages are added.
・Response to Reviewers page
・Revision File Selection page17

Response to Reviewers page

Response to Reviewers
Regardless of the number of reviewers,
there is just one input box.
Please clarify who each comment iswritten to.
Authors may View Decision Letter in a separatewindow.

Revision File Selection page
Include in Revision
In this journal, the default state of thecheckboxes is set to be checked.
Please uncheck to replace with another fileas need.

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4-3

Declining Revisions and Reinstating Declined Revisions

Declining to ReviseAuthors may decline to submit a revision.

19Reinstating Submissions（Before withdrawal by Journal Office）
Declined Submissions are allocated to the “Declined Revisions” folder until the Journal Office completes
withdrawal.

If Authors click the “ReinstateSubmission” link, the revision will be
restored to the previous folder.

Reinstating Submissions（After withdrawal by Journal Office）
If Journal Office has withdrawn a submission after Authors declined, the submission will be allocated to the“Submissions with a Decision” folder. （See：5 ）To reinstate a submission in this status, please notify the Journal Office and about revocation of decline.
The submission will then return to the “Declined Revisions” folder.
（Authors will receive a notification letter when the submission reinstates.）
After the submission restored to the “Declined Submissions” folder, please click “Reinstate Submission”
link.

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5Submissions with a Decision
Submissions with a Final Disposition (including withdrawn submissions) are allocated to the “Submissions
with a Decision” folder.

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6【Appendix】Co-Author Verification

If Co-Author Verification is enabled by the journal, a letter requesting authorship verification will be
distributed when the Corresponding Authors Approve Submission to submit a manuscript.

Corresponding Author

Submission

View Other Author Status
You may view status of response of Other Authors from the “Other Author Status” link.

◆ If you receive a Co-Author Verification
You just need to click one of the two links toverify your contribution.
(See the figure on the right)＊The links expire just after 1 click.
* If the journal displays questions to Co-Author, youwill go to the question screen after clicking “Yes, I amaffiliated.” You cannot the complete Co-Author
verification until you answer all questions

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Resend Letter to Other Authors
If the journal permits corresponding authors to manage other authors, the corresponding
authors can resend the letter to other authors with a status of “No Response”.

★
★Send Letters：Resend letters to all Other Authors who have not responded.
Also, if the authors have permission to Edit Other Author E-mail Address, the authors can update
other author’s e-mail address by clicking on the “Edit” link.

Click on the “Edit” link to update otherauthor’s e-mail address.
To save the changes, click on the“Save” link.
Changes made in this page are reflectedto the submissions in process.

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