TERMS OF REFERENCE
I.

BIDDER:

Tour Operator

II.

PROJECT TITLE:DOT Dive Travel Mart at the Diving and Resort
Travel (DRT) Show Philippines 2018

III. PURPOSE/OBJECTIVESThe Philippine Department of Tourism (PDOT) is in need of services of a local tour
operator or travel agency in the Philippines engaged in the business of providing
domestic air tickets, tours, and ground handling services.
IV. MINIMUM REQUIREMENTS :A. Must be accredited by the PDOT
B. Must be willing to provide services on send – bill arrangement
C. Must have handled dive groups in the last three (3) years
V.

SCOPE AND WORK DELIVERABLES :MINIMUM REQUIREMENTS PER LEG
 Provision of dive travel and accident insurance for each participant in case ofemergency trip cancellation or emergency trip termination
 Ground arrangement for tour package (inclusive of round trip domestic airfare
with 30 kg baggage allowance, terminal fees, environmental fees, marine divefees, porterage fees, roundtrip airport transfers with luggage provisions, divingwith dive equipment/gear/boat rental, service of dive masters/guides, tours,
single/twin sharing accommodation, and full board meals)
 Provision of participant’s guidebook
 Provision of airport representatives to assist guests upon arrival and departure inairport
 Provision of first aid medical kit for the participants Provision of tour coordinator to monitor the guests and assist in theimplementation of the project
A. MANILA LEG (EXPO PROPER)
 Participants: International buyers and media and Dive Travel Mart Secretariat
 Destination: Metro Manila
 No. of Pax: 110 pax
 Date of Implementation: September 6 to 10, 2018
Accommodation during the Expo Proper (At least 4-star Located in Ortigas
within 500 meters from SM Megamall Megatrade Hall)
Room Category
Quantity
Occupancy Dates
Deluxe Room (Single)
100 (Buyers and Media – 100
September 7 to 10pax)
Deluxe Room (Twin)
5 (Secretariat – 10 pax)
September 6 to 10*Inclusive of daily breakfast

Transportation/Logistics during the Expo ProperDATES
REQUIREMENTS
NOTES
September 7 to 10
Airport Transfers (NAIA to Hotel in
Passengers: Int’l buyers and media
Ortigas) for 100 pax
Arrival times vary
*Van or coaster depending on numberof pax
September 7 to 9
5 Vans Daily Shuttle Service (HotelPassengers: Int’l buyers and media

September 6 to 10(Ortigas) to Expo Venue (09:00 AM to10:00 PM
2 Secretariat Van (09:00 AM to 12:00AM)

13 Hours Rental
15 Hours Rental

B. POST TOUR Participants: International buyers and media and DOT Coordinators
 Minimum No. of Pax per Destination: 12 pax
 Total No. of Pax: 12 pax per destination x 9 destinations = 108 pax
 Date of Implementation: September 10 to 14, 2018
 Minimum Requirements per Destination
1. Provision of dive travel and accident insurance for each participant
2. Ground arrangement for tour package (inclusive of round trip domestic airfare
with 30 kg baggage allowance if applicable, terminal fees if applicable,
environmental fees, marine park fees, dive fees, porterage fees, roundtrip
airport transfers with luggage provision if applicable, diving with diveequipment/gear/boat rental, service of dive masters/guides, tours,
single/twin sharing accommodation, full board meals)
3. Provision of participant’s guidebook
4. Provision of airport representatives to assist guests upon arrival in anddeparture from airport
5. Provision of first aid medical kit for the participants
6. Provision of tour coordinator to monitor the guests and assist in theimplementation of the projectSpecific Requirements per Destination
1. Anilao (Number of pax: 12)i.
Single room accommodation for 12 pax with full board meals,inclusive of one round of drinks per meal, for four (4) nights at a diveresort located in Brgy. Ligaya, Anilao, Batangasii.
Welcome dinner, inclusive of one round of drinks, for 12 pax upon
arrival at the designated resort on September 10, 2018;
iii.
Transportation:oLand transfer from official hotel in Ortigas to designated resort inAnilao that can comfortably accommodate the passengers, including
dive bags/luggage, on September 10, 2018;oLand transportation for inspection of resorts around Anilao on
September 11 and 12, 2018;oLand transfer from the designated resort in Anilao to the designatedpost-familiarization tour hotel in Manila that can comfortably
accommodate the passengers, including dive bags/luggage, on
September 14, 2018;
iv.
Four (4) dives a day (three day dives and one night dive) for three(3) days for 12 pax in Anilao inclusive of boat, dive equipment rental, andservices of dive masters.
2. Bohol (Number of pax: 12)
i. Roundtrip domestic air tickets from Manila to Tagbilaran on September 10(preferably morning flight) and Tagbilaran to Manila on September 14(preferably early afternoon flight), inclusive of 30 kg baggage allowance
per pax;ii.
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin Ipo Candabong, Anda on September 10 to 14, 2018;

iii.

Welcome dinner, inclusive of one round of drinks, for 12 pax upon
arrival at the designated resort on September 10, 2018
iv.
Transportation:o Land transfer from official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land transfer from Tagbilaran Airport to the designated resort that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land transportation for inspection of resorts around Bohol on
September 11 and 12, 2018;o Land transfer from the designated resort to Tagbilaran Airport that cancomfortably accommodate the passengers, including dive bags/luggage,on September 14, 2018; ando Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018;v.
Four (4) dives a day (three day dives and one night dive) for three(3) days for 12 pax in Bohol inclusive of boat, dive equipment rental, andservices of dive masters.
3. Coron (Number of pax: 12)
i. Roundtrip domestic air tickets from Manila to Busuanga on September 10(preferably morning flight) and Busuanga to Manila on September 14(preferably early afternoon flight), inclusive of 30 kg baggage allowance
per pax;ii.
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin Brgy. San Jose, Coron on September 10 to 14, 2018;
iii.
Welcome dinner, inclusive of one round of drinks, for 12 pax upon
arrival at the designated resort on September 10, 2018;
iv.
Transportation:o Land transfer from official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land and sea transfer from Busuanga Airport to the designated resortthat can comfortably accommodate the passengers, including divebags/luggage, on September 10, 2018;o Land and boat transportation for inspection of resorts around Coronand Busuanga on September 11 and 12, 2018;o Land and sea transfer from the designated resort to Busuanga Airportthat can comfortably accommodate the passengers, including divebags/luggage, on September 14, 2018; ando Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018v.
Four (4) dives a day (three day dives and one night dive) for two days(2) for 12 pax in Coron/Busuanga inclusive of boat, dive equipment
rental and services of dive masters;vi.
Four (4) dives for 12 pax in Coron/Busuanga, inclusive of boat, diveequipment rental, and services of dive masters.
4. Dumaguete(Number of pax: 12)i.
Roundtrip domestic air tickets from Manila to Dumaguete on
September 10 (preferably morning flight) and Dumaguete to Manila on

ii.

iii.
iv.

v.

September 14 (preferably early afternoon flight), inclusive of 30 kg
baggage allowance per pax;
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin Lipayo, Dauin from September 10 to 14, 2018;
Welcome dinner, inclusive of one round of drinks, for 12 pax upon
arrival at the designated resort on September 10, 2018;
Transportation:o Land transfer from official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land transfer from Dumaguete Airport to the designated resort thatcan comfortably accommodate the passengers, including divebags/luggage, on September 10, 2018;o Land transportation for inspection of resorts around Dumaguete on
September 11 and 12, 2018;o Land transfer from the designated resort to Dumaguete Airport thatcan comfortably accommodate the passengers, including divebags/luggage on September 14, 2018; ando Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018;
Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Dumaguete inclusive of boat, dive equipment rentaland services of dive masters.

5. Malapascua (Number of pax: 12)i.
Roundtrip domestic air tickets from Manila to Cebu on
September 10 (preferably morning flight) and Cebu to Manila on
September 14 (preferably early afternoon flight), inclusive of 30 kgbaggage allowance per pax;
ii. Single room accommodation for 12 pax with full board meals, inclusive of
one round of drinks per meal, for four (4) nights at a dive resort located inLogon, Daanbantayan from September 10 to 14, 2018;iii. Welcome dinner, inclusive of one round of drinks, for 12 pax upon arrivalat the designated resort on September 10, 2018;
iv. Transportation:o Land transfer from the official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land and sea transfer from Mactan Airport to the designated resort thatcan comfortably accommodate the passengers, including divebags/luggage, on September 10, 2018;o Land transfer for inspection of resorts around Malapascua on
September 11 and 12, 2018;o Land and sea transfer from the designated resort to Mactan Airport thatcan comfortably accommodate the passengers, including divebags/luggage on September 14, 2018;o Land transfer from NAIA to the designated post-familiarization tour hotelin Manila that can comfortably accommodate the passengers, including
dive bags/luggage, on September 14, 2018.
v. Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Malapascua inclusive of boat, dive equipment rental,and services of dive masters.

6. Moalboal (Number of pax: 12)i.
Roundtrip domestic air tickets from Manila to Cebu on
September 10 (preferably morning flight) and Cebu to Manila on
September 14 (preferably early afternoon flight), inclusive of 30 kg
baggage per pax;ii.
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin Tuble, Moalboal from September 10 to 14, 2018
iii.
Welcome dinner for 12 pax, inclusive of one round of drinks, uponarrival at designated resort on September 10, 2018;
iv.
Transportation:o Land transfer from the official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;o Land transfer from Mactan Airport to the designated resort that cancomfortably accommodate the passengers, including dive bags/luggage
on September 10, 2018;o Land transfer for inspection of resorts around Moalboal on September
11 and 12, 2018;o Land transfer from the designated resort to Mactan Airport that cancomfortably accommodate the passengers, including dive bags/luggage
on September 14, 2018;o Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018.
v.
Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Moalboal inclusive of boat, dive equipment rental andservices of dive masters.
7. Puerto Galera(Number of pax: 12)i.
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort inSabang Beach from September 10 to 14, 2018;
ii.
Welcome dinner for 12 pax, inclusive of one round of drinks, upon
arrival at designated resort on September 10, 2018;
iii.
Transportation:o Land and sea transfers from hotel in Ortigas to the designated resort
in Puerto Galera that can comfortably accommodate the passengers,
including dive bags/luggage, on September 10, 2018;o Land transfer for inspection of resorts around Puerto Galera on
September 11 and 12, 2018;o Land and sea transfers from the designated resort in Puerto Galera to
the designated post-familiarization tour hotel in Manila that can
comfortably accommodate the passengers, including dive bags/luggage,on September 14, 2018.
iv.
Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Puerto Galera inclusive of boat, dive equipment rental
and services of dive masters.
8.
i.

Siquijor (Number of pax: 12)
Roundtrip domestic air tickets from Manila to Dumaguete on
September 10 (preferably morning flight) and Dumaguete to Manila on

ii.

iii.
iv.

v.

9.
i.

ii.

iii.
iv.

v.

September 14 (preferably early afternoon flight), inclusive of 30 kg
baggage allowance per pax;
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin San Juan from September 10 to 14, 2018;
Welcome dinner for 12 pax, inclusive of one round of drinks, upon
arrival at designated resort on September 10, 2018;
Transportation:a. Land transfer from the official hotel in Ortigas to NAIA that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;b. Land and sea transfers from Dumaguete Airport to the designatedresort that can comfortably accommodate the passengers, including
dive bags/luggage, on September 10, 2018;c. Land transfer for inspection of resorts around Siquijor on September
11 and 12, 2018;
d. Land and sea transfers from the designated resort to Dumaguete
Airport that can comfortably accommodate the passengers, including
dive bags/luggage, on September 14, 2018;
e. Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018.
Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Siquijor inclusive of boat, dive equipment rental andservices of dive masters
Southern Leyte (Number of pax: 12)
Roundtrip domestic air tickets from Manila to Tacloban on
September 10 (preferably morning flight) and Tacloban to Manila on
September 14 (preferably early afternoon flight), inclusive of 30 kg
baggage allowance per pax;
Single room accommodation for 12 pax with full board meals, inclusiveof one round of drinks per meal, for four (4) nights at a dive resort locatedin Brgy. Lungsoddaan, Padre Burgos from September 10 to 14, 2018;
Welcome dinner for 12 pax, inclusive of one round of drinks, upon
arrival at designated resort on September 10, 2018;
Transportation:a. Land transfer from the official hotel in Ortigas to NAIA that can
comfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;b. Land transfer from Tacloban Airport to the designated resort that cancomfortably accommodate the passengers, including dive bags/luggage,on September 10, 2018;c. Land transfer for inspection of resorts around Southern Leyte onSeptember 11 and 12;
d. Land transfer from the designated resort to Tacloban Airport that cancomfortably accommodate the passengers, including dive bags/luggage,on September 14, 2018;
e. Land transfer from NAIA to the designated post-familiarization tour
hotel in Manila that can comfortably accommodate the passengers,
including dive bags/luggage, on September 14, 2018.
Four (4) dives a day (three day dives and one night dive) for three (3)days for 12 pax in Southern Leyte inclusive of boat, dive equipment
rental and services of dive masters

C. MANILA LEG (POST TOUR PROPER – SECOND CALL)
 Participants: International buyers and media and Dive Travel Mart Secretariat
 Destination: Metro Manila
 No. of Pax: 110 pax
 Date of Implementation: September 14 to 15, 2018
Accommodation (At least 4* Hotel Located in the Bay Area or Near the Airport)
Room Category
Quantity
Occupancy Dates
Deluxe Room (Single)
100
September 14 to 15
Deluxe Room (Twin)
5
September 14 to 15*Inclusive of breakfastMeals
 Dinner at the designated hotel’s restaurant for 110 pax on September 14,
2018, upon arrival from the airport after the post familiarization tour
Transportation/Logistics
September 14
1 Secretariat Van
September 15
1 Secretariat Van
September 15 to 16
Airport Transfers (Hotel inManila to NAIA) for 100 pax

10 Hours Rental
10 Hours Rental
Passengers: Int’l buyers and media
Departure times vary

VI. BUDGET
Particulars
Accommodation (Expo Proper)
Accommodation (Post Tour Second Call)
Transportation
Post Familiarization Tours
GRAND TOTAL

Budget (PHP)
2,213,120.00
788,030.00
503,000.00
6,186,000.00
9,690,150.00

Cost proposal must be submitted with an itemized breakdown. In the event that
DOT is able to secure sponsorships, the corresponding value must be deductedfrom the total amount in the invoice.
The winning bidder shall be determined based on the proposal with most advantageous
financial package cost, provided that the amount of bid does not exceed the above total
budget.
VII. CONTACT PERSON
Contact Person :Address

Contact Number:
Email Address ::CELSTINE JOYCE T. SY
Office of Product and Market Development
5F The New DOT Building
351 Sen Gil Puyat Avenue
Brgy. Bel Air, 1200 Makati City459-5200 local 520
phdiveteam@gmail.com