Simple ways to be considerate
i n o u r eve r y d a y l i ve s

OSAKA UNIVERSITY mascot
D r. Wa n i

Osaka University

Things we say in a casual conversation
may be hur tful to someone…
Being considerate helps make life more enjoyable for ever yone.

●

Avoid making assumptions and forcing your own values on others
Don’ t say “you should be more womanly/manly”
Don’ t say “people should get married”●

Eliminate needless gender distinctions

SOG I

With names in Japanese, use the title “-san” rather than -kun” or “-chan”D i ve r s i t y

Say “in a relationship” rather than “has a girlfriend/boyfriend”
Say “spouse/partner” rather than “husband/wife”●I f y o u w i t n e s s a n y a c t i o n s o r wo r d s t h a t m i g h t b e c o n s i d e r e d
SOGI harassment:

・Have the courage to reach out and help the person affected・Make the alleged perpetrator be aware that their conduct may constitute harassment
・Offer assistance, such as acting as a witness or accompanying the affected person to a counsellorGuidebook
C o n t e n t s

P 1 Introduction
SOGI Diversity

P 3 Student Life (Management of the School Register)P 4 Student Life (Health Checks, Course Registration, Dormitories, etc.)
P 5 Study Abroad
Osaka University SOGI Diversity Guidebook
Issued by Osaka University Center for Diversity & Inclusion
https://www.di.osaka-u.ac.jp/
First issued in April 2022
Revised in April 2023

Job Hunting and Career Support

P 6 Facilities
Osaka University Diversity & Inclusion (D&I) Declaration (Summary)SOGI Diversity

What is an ally?

SOGI Diversity Guidebook

An ally is a person who understands and supports

OSAKA UNIVERSITY mascot
D r. Wa n i

LGBTQ+ people. You can become an ally regardless ofwhether or not you are LGBTQ+ yourself. At Osaka
University, we use the term “SOGI Ally” in hopes offostering appreciation and respect for the diversity ofIntroduction

individual sexual orientations and gender identities of all

The Osaka University D&I Declaration was published in September 2021. The university

information and learning opportunities available both

ImportantLet’ s create a society

SOGI Diversity

Osaka University

where everybody
is an ally!

people. Take the initiative to access the range ofis now proactively pursuing initiatives such as reviewing its systems and providing
lectures and training sessions that help raise awareness among all members of theuniversity community, with the aim of creating campuses where diverse individuals
can shine. This Guidebook was created to help all students respect SOGI diversity intheir individual conduct and in the hope of eliminating some of the barriers students

within the university and beyond.

What should you do if somebody
comes out to you or seeks your advice?
At some point, an LGBTQ+ person might come out to you
or consult with you. If so, please take care to (1) listen
carefully to their whole story; (2) avoid making

may face in their life at Osaka University.

assumptions about their sexuality (e.g., “if you’re X, youLet’ s acknowledge one another’ s diverse individuality
and craft our own styles of campus life.

should do Y”); (3) thank them for sharing their SOGI andthoughts with you; (4) check if they’ve told anyone else,

ImportantIf someone comes out to you,it’ s a sign that they trust you.
Respond with sincerity.

and if it’s OK for you to tell anyone else; and especially ifthey’re seeking advice, (5) find out what prompted them todo so and what’s troubling them.

No outingIf you become aware of personal information about sexual
orientation, registered gender, or other matters that theSOGI Diversity

individual concerned has not shared with others, under nocircumstances should you reveal this information to otherpeople without the individual’s permission. Known as

What does SOGI mean?

outing, revealing information in this way may deeply hurt

SOGI stands for Sexual Orientation and GenderIdentity. Terms such as LGBTQ+ are often used
to refer to sexual minorities and address someof the aspects of the diverse population. Ratherthan adopting a restrictive view, Osaka
University uses the term SOGI to address all
individuals on the basis that “everybody has
their own sexual orientation and genderidentity.” Recognizing diversity means showing
mutual respect for one another’s human rights
and individual identities.

1Important※Understand LGBTQ+ correctlyL(lesbian): a person identifying as a woman and who isattracted to women
G (gay): a person identifying as a man and who isattracted to men
B (bisexual): a person who is attracted to both womenand menT (transgender): a blanket term for any person living with agender identity / gender expression that
does not correspond to the gender they
were assigned at birth (the gender officially
recorded when they were born) (including
people with a gender identity disorder)
Q (questioning): a person unsure of or not wishing todecide their gender identity or sexual
orientation+ (plus): other diverse sexualities that do not fall under L,G, B, T, or Q.

Important

Never makewell-intentioned
judgments on your own

the individual concerned. If you’re unsure what to do or
have any concerns, don’t hesitate to seek advice at theGeneral Consultation Room.

SOGI related advice
General Consultation Room

Health and Counseling Center (HaCC) established the General Consultation Room wheremembers of the university can seek advice about SOGI-related matters.
▶Locations

Health and

Health Care Division Service Counters
Toyonaka: Health Center Building (HaCC Toyonaka)
Suita: Health Center Building (HaCC Suita)

Counseling Center (HaCC)▶Opening hours▶Telephone▶E-mail▶Website

Minoh: 1F, Foreign Studies Research Lecture Building
Weekdays 10:00–12:00 and 13:00–16:00
06-6850-8322 (consultation reservations)nandemo@hacc.osaka-u.ac.jp (consultation reservations)
https://hacc.osaka-u.ac.jp/ja/home/sosiki/nandemosodan/

2Student LifeSOGI Diversity Guidebook

Student Life (Management of the School Register)
At Osaka University, students may submit applications for use of preferred name and registration ofgender identity after they have entered the university.

1.Registering your name and gender before entering Osaka University
The university enters your information in the school register.

Student Life (Health Checks, Course Registration, Dormitories, etc.)
1. Regular health checks

Osaka University provides regular health checks to all students, including new students. Individual arrangements for these checks canbe made as necessary in advance; please inquire at the contact points shown below. It might take some time to receive a response
during the health check implementation period, so be sure to make your inquiry with plenty of time to spare.
Office in charge:Health Care Division▶Opening hours▶Inquiry form▶Websiteresident registration, passport, etc.) are entered into the school register (student information system), which is

Toyonaka: Health and Counseling Center (HaCC Toyonaka),
Tel. 06-6850-6038
Suita: Health and Counseling Center (HaCC Suita), Tel. 06-6879-8970

Center (HaCC)

As a general rule, the name and gender stated in your application for admission (as recorded in your family registration,
managed by the university with careful attention paid to ensuring personal information security.

▶Locations

Health and CounselingStudent Life

Osaka University

Minoh: 1F, Research and Education Hub, Tel. 072-730-5151Weekdays 9:00–12:00 and 13:00–16:00
https://hacc.osaka-u.ac.jp/ja/sendmail/contact.html
https://hacc.osaka-u.ac.jp/ja/

2. Registering for courses(1) Enrollment in physical education classes (outside classrooms),
use of changing rooms

But I want to use mypreferred name or berecognized as the gender I
identify with…

All faculties and departments of Osaka University require students to earn course credits in Health and Sports
Education Subjects offered as part of the undergraduate general education curriculum. For special consideration
regarding such matters as bodily contact with other students in these courses and use of changing rooms,
please consult with us in advance by email (info@hss.osaka-u-ac.jp).

(2) Enrollment in off-campus programs (e.g., teaching practicum)
If so, you can go through procedures for changing your registeredinformation to your preferred name or gender identity after entering the university.

We may not always be able to meet individual requests depending on conditions at the host institution, butplease consult with your course instructor in advance if you require special arrangements related to lavatories, changing rooms, clothing,
and the like. If you don’t know who to talk to, contact the General Consultation Room at the Health and Counseling Center (see p. 2).

(3) In-class considerations
We are working to raise awareness within the university to eliminate unnecessary use of gender as a criterion for group allocations in class.

❶ Consult with and apply for change to the educational affairs service

Instructors may be able to accommodate requests made in advance by students regarding titles to be used in class (for example, calling astudent “Mr.” rather than “Miss” in line with their gender identity). For more details, contact the General Consultation Room at the Healthand Counseling Center (see p.2). We are also raising awareness within the university regarding the avoidance of gender-specific titles (suchas “-san” and “-kun”) and the use of common titles to refer to individuals.

❷ Submit an Application for Use of Preferred Name or Application

3. Clothing and physical appearance at official university events

2. How to change your information to your preferred name or gender identity after entrance
counter in your faculty/graduate school.
for Registration of Gender Identity.

❸ A faculty/staff member will interview you to ensure your own
intentions and choices are respected at all times,
with thorough personal information protections in place.

❹ Your application will then be formally accepted by your faculty/graduate school.
3. Management of name and gender information (once accepted by your faculty/graduate school)
If use of a preferred name is approved, the school register (student information) will be amended accordingly. This
will result in changes in how your name appears in KOAN and other systems, and you will be able to use yourpreferred name in various forms and other situations where your name needs to be entered.
(However, this may not apply in cases which require the use of students’ names in accordance with official records.)
If recognition of your gender identity is approved, this will be recorded in the school register (student information)
along with the gender in accordance with official records. The gender you identify as will be used when compiling
university statistics.
Students’ gender is not shown on certifications issued by Osaka University.

From a diversity & inclusion (D&I) standpoint, students are permitted to participate in official university events (entrance ceremony,graduation ceremony, etc.) in clothing and physical appearance that reflect their individual identity. (However, students still need to dressappropriately for the ceremony or event.)

4. Student dormitories
Each Osaka University campus has male and female student housing facilities (studentdormitories). There are some facilities where men and women reside in the same building, but
the living areas are generally divided into male and female zones. Residential rooms are private,while lavatories, baths, showers, washing machines, and the like are for shared use. (Somedormitories also have private-use facilities within each residential room.)
We may not always be able to comply with individual requests regarding dormitory residence,but you can consult about them in advance. Please contact the Housing Section, Property
Management Division, Department of Finance.
Office in charge
Housing Section,Property Management

Office in Charge

3▶Consult with the educational affairs staff in your faculty/graduate school

Division, Department ofFinance

Global Village Tsukumodai Osaka University▶Location

Housing Section, Property Management Division, Department of▶Opening hours

Weekdays 9:00–12:00 and 13:00–17:00▶Telephone▶Email▶Website

Finance, 2F, Administration Bureau
06-6105-5887
zaiku-sisan-ho-unei@office.osaka-u.ac.jp
https://www.osaka-u.ac.jp/en/international/inbound/support/residence.html

4Study Abroad
Job Hunting and Career Support

SOGI Diversity Guidebook

Study Abroad

Facilities

1.From Japan to other countries (outbound students)

1.Osaka University Diversity & Inclusion Space

Osaka University have student exchange agreements with universities overseas regarding the acceptance ofexchange students (including short-term programs). The Center for International Education and Exchange makes
every effort to support students in selecting a study abroad destination that meet their wishes.

This space opened in September 2021 under the concept of“communication.”

When considering a study abroad destination, please consult with the Center for International Education andExchange if you cannot find information online regarding the host institution, its facilities, student housing, orsupport for sexual minorities, or if you have any concerns about the environment at the host institution. The Centercan check with the host institution and discuss how best to respond, taking your circumstances into account.

2.From other countries to Japan (inbound students)
Osaka University offers assistance to ensure that international students do not become isolated in Japan or at theuniversity. Students are welcome to consult with the Center for International Education and Exchange about any
problems they face as sexual minorities.
Office in Charge:▶Locations

Center forInternational
Education andExchange▶Opening hours▶Telephone▶E-mail▶Website

Suita: 2F, IC Hall

It comprises a communication area, information corner, and D&I
promotion office. The communication area can be used freely forinteraction among various people including students, faculty, andstaff.
Opening times: Weekdays 9:00–17:00(Please note that the space may not always be available owing toprior reservations at the Convention Center.)*If you require exclusive use of the space for an event or the like,please make an inquiry by 17:00, five working days in advance.

Diversity & Inclusion Space

Facilities / Osaka Universit y D&I Declaration

Osaka University

2.Lavatories
Osaka University is currently installing all-gender lavatories thatcan be accessed by people of all genders.

Toyonaka: 2F, Student Service & Union
Minoh: 5F, Research and Education Hub

The term “all gender” is used in many countries to refer togender-neutral spaces.

Suita: Weekdays 8:30–18:00
Toyonaka and Minoh: Weekdays 10:30–17:00
Suita: 06-6879-7076 Toyonaka: 06-6850-5032 Minoh: 072-730-5020
iris@ciee.osaka-u.ac.jp (IRIS [Information Room for International Students])
https://ciee.osaka-u.ac.jp/en/

Job Hunting and Career Support

With the aim of raising awareness of gender diversity, Osaka
University has adopted the term “all-gender lavatories” rather than
the term “Minna no Toire (lavatories for everyone)." For locations,please check the Center for Diversity & Inclusion website.
Office in Charge
Center for

1.Individual consultations

Diversity &The Career Center offers individual consultations of up to 40 minutes per session, which
can be reserved through the Online Scheduling System for Career Counseling
Appointments (https://cs-web.osaka-u.ac.jp/soudan/student/). If you have any concerns
or need advice on career matters relating to SOGI, please contact the Career Center(cs-stu@ml.office.osaka-u.ac.jp). The Center can connect you with a trained and/orexperienced advisor. We understand the diversity of sexualities and are committed tohelping each and every student realize their potential.

Inclusion

All-gender lavatory▶Location

Suita: Diversity & Inclusion Space, 1F South, Convention Center▶E-maildi-center@ml.office.osaka-u.ac.jp▶Opening hours▶Website

Weekdays 8:30–12:00 and 13:00–17:15
https://www.di.osaka-u.ac.jp/

Osaka University Diversity & Inclusion (D&I) Declaration (Summary)
1. Facilitate awareness raising among all staff members and students at Osaka University andpromote learning and workstyle reforms
Toyonaka Campus Career Center

2.ResumeWe will improve and expand university-wide teaching and training programs designed to help all staff members and students
at Osaka University overcome unconscious bias and facilitate learning and workstyle reforms so that diverse lifestyles of

There is no “gender” field in the resume template provided by the university for graduate job hunting. The Student
Center at your campus can provide up to five hard copies of this form per student, or you can download it from theCareer Center website (https://career.osaka-u.ac.jp/files/rirekisho-1-input.pdf).

students and staff will be respected.

2. Take a multifaceted approach to foster respect for diversity and facilitate inclusion
We recognize all staff members and students at Osaka University as individuals with different abilities and potential, without

Office in Charge:
Career Center▶Locations

Suita: Suita Student Center, IF, IC Hall

▶Opening hours

During the semester: Weekdays 8:30–17:00 (including lunch breaks)▶Telephone▶E-mail▶Website

Toyonaka: Toyonaka Student Center, 2F, Student Service & Union
During school holidays: Weekdays 8:30–12:00 and 13:00–17:00
Suita: 06-6879-7087 Toyonaka: 06-6850-6115
gakusei-sien-career@office.osaka-u.ac.jp
https://career.osaka-u.ac.jp/

regard to their sexual orientation, gender identity, nationality, cultural background, age, value, and disability. With thisrecognition, we will build fair learning, research, and work environments by improving both tangible and intangible elements toensure that they can use their individual abilities and skills to the fullest.

3. Offer university-wide support to women to achieve gender equality
We will accelerate our efforts to contribute to a gender-equal society through university-wide initiatives to promote theappointment of women to managerial positions, inclusion of women in decision-making processes, and increase in the ratio offemale students by making effective use of the quota system, in addition to the affirmative actions we are taking.

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