Theme: NONETERMS AND GUIDELINES(ARTISTS CHOICE)
Fall Art Show & Sale ~~ 38th annual
Saturday September 23 – Sunday September 24, 2023
Oliver Community Centre Hall, 6359 Park Drive, Oliver, BC
ELIGIBILITY
The FASS is open to all artists, both OCAC members and non-members. Individual or Family members receive
an entry fee reduction. Membership applications are available at www.oliverartscouncil.org (“Membership”) or
olivercac@gmail.com Group or Business Memberships cannot be applied to multiple individual artist entries.
Businesses which are sole proprietorship or limited partnerships may enter as an individual.
Artists in Categories 1 through 8 may submit a maximum of two entries, in the same or two different categories.
Category 9, Budding Artist, may submit one entry only.
All artwork must be entirely original and produced entirely by the entrant. No commercial kits, patterns, orartwork produced during an instructed lesson are permitted. Entrants are responsible for any necessary third
party releases, e.g. a model. No reproductions or copies of other artist’s work will be accepted. If art is related towork by another artist, a clear statement of acknowledgement must accompany your entry.
Artwork must not have been shown in any previous OCAC Fall Art Show & Sale.
There can be no substitutions of artwork after entry deadline date.
The OCAC reserves the right to disqualify and remove any artwork it deems to be of an inappropriate nature.

FEES
Non-refundable. Cheque or money order accepted. Payable to: “Oliver Community Arts Council”
Mail to OCAC, P.O. Box 1711, Oliver, BC V0H 1T0.
OCAC Individual / Family / Business Member: $20.00 first entry, $15.00 second entryNon- OCAC Members **$25.00 per entry
Emerging Artist (13 – 19 years at entry deadline)$10.00 per entry
Budding Artist (12 years - under at entry deadline) NO FEE – limited to one entry per artist** PSST: If you enter two works as a Non-OCAC member, why not become a member? The extra $15 you
spend could be applied to an individual membership! Membership Application: olivercac@gmail.com
REGISTRATION DEADLINE: Friday, September 1, 2023. 4:00 p.m. (Entry form and FEE only)
Submit your entry form by mail OR in person at the Oliver Tourism Centre (the historic CPR Station on StationStreet) during business hours. No Exceptions. Maximum 2 entries per artist. Youth Entry: by Fri Sept 8
EARLY BIRD PRIZE! All entry forms (with fees) received or postmarked by 5 p.m. on the day before thedeadline day will be entered into a draw for one FREE entry. That entry form can be marked as a free entry andthe fee refunded OR you may choose to enter a second (free) entry.

CATEGORIES
1. Watercolour Paintings
4. Fibre Arts
7. Mixed / Other Media

2. Oil Paintings
5. Three – Dimensional
8. Emerging Artists (all media)

3. Acrylic Paintings
6. Photography
9. Budding Artists (all media)

List all media used on the back of your entry form. This helps us to answer questions from viewers and voters at
the Fall Art Show & Sale. We expect the artist will choose the most appropriate category in good faith.
For a description of some categories, refer to “FASS Category Definitions”.

ARTWORK DELIVERY:Saturday, September 23, 2023
Oliver Community Centre, 6359 Park Drive, Oliver, BC (NORTH entrance)
8:00 - 9:00 a.m.: Last names A – M || 9:00 - 10:00 a.m.: Last names N – Z1

DISPLAY CRITERIA
Artwork must be display ready: DRY. FRAMED or FINISHED edges. HANGING WIRE or ROD.
All information affecting display MUST appear on the entry form. We reserve the right to refuse artwork notdisplay-ready. NO refund will be given. Display Committee decisions regarding placement of artwork willprevail. No artist shall ask to change displays of artwork.
2-D artwork: Dimensions, framed or unframed, not to exceed 48" h or 48” w. Multi panel (diptychs, triptychs,etc.) accepted as one entry; however the whole work cannot exceed the 48" limitation. Hanging wire only is
acceptable for framed artwork. No ring tabs or saw tooth bars are permitted. Unframed works on canvas are
acceptable providing no staples are showing; however, these too must have hanging wire.
3-D stand-alone artwork: NO dimension can exceed 60", nor exceed 40 lbs. Plinths are available for smaller
works. Include any unconventional method of displaying on your entry form. With prior approval, 3-D artists
may provide their own display supports in keeping within the restricted size guideline.
OVERSIZE? A FEW oversized works MAY be approved with committee consent before entry deadline.

LABELING
Label artwork clearly and firmly on the back or underside with artist’s name and artwork title.

ARTIST’S STATEMENT
Artists may submit a typed explanation of their entry, an artist’s statement or biography on one single or doublesided 8½” x 11” page. It may include photos (of the artist, the work, the process, other works) with the text.
Statements will be available for viewing in a binder in the exhibit area. A symbol on the art title card will direct
viewers to read the statement, so please indicate on your entry form if you are submitting a statement. This
allows us to prepare the art title card, including a symbol, in advance.
Longer statements or handwritten notes will not be accepted. It is recommended that statements be presented,
flat, with artwork on the day of the show. If mailing with your entry form, please mail flat in stiff envelope.

INSURANCEThe Fall Art Show and Sale committee will take the utmost care in handling the work but cannot be responsible
for loss or damage. Insurance for loss, damage, or theft or artworks is the sole responsibility of the artist
and not of the OCAC or the Oliver Community Centre.

PUBLICITY WAIVER
By entering and signing your registration form, permission is given to the Oliver Community Arts Council tophotograph works for publicity and documentary purposes including promotion of the show on the OCAC
website and for local media. All unauthorized photographers will be asked to refrain from taking close-up or highresolution photographs of any work without prior artist approval.

VOTING AND AWARDS
Public voting is on Saturday from 3 - 8 pm. Visitors and artists are eligible to vote for their favorite in eachcategory. One ballot per person. Awards are given to the top three entries in each category, provided there are
five entries in the category. If fewer than five entries in a category, only first prize will be awarded. No prize
awarded when 1 - 2 entries per category. The Balloting Committee reserves the right to issue Honourable
Mention certificates where they deem fit. ALL entries remain eligible for “Best in Show” or “Best Interpretationof the Theme” (alternating years). Awards ceremony takes place between ballot closing and 9:00 p.m. Saturday.

SALES
A 30% commission is retained by the OCAC on all sales made during the show. Sales of artwork will be handledsolely by the OCAC. No private sales or sales agreements between artist and purchaser are permitted during theperiod of the show. Standard etiquette is that any private sale resulting from a purchaser previously seeing thework displayed at an exhibit still honours this commission paid to the organizer.
A cheque for the balance will be mailed to the artist once all aspects of the sale are completed. Every effort ismade to finalize payment within 30 days.
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ARTWORK PICKUP:Sunday, September 24, 2023
Oliver Community Centre, 6359 Park Drive, Oliver, BC (NORTH entrance)
5:15 pm Last Names A – M
5:30 pm Last Names N - Z

Your ARTWORK PICKUP TICKET is on the bottom of the entry form. Please LEAVE IT ATTACHED!
Fill in your NAME, artwork TITLE, and CATEGORY. List the person (other than yourself) who may be picking up
the artwork on your behalf and their contact number. Your ARTWORK PICKUP TICKET will be reviewed andgiven to you when you submit your artwork on Saturday morning. Keep it safe or give it to the person retrieving
your work. No artwork will be returned without this receipt.
Please respect the assigned times listed. No (unsold) artwork is to be removed before conclusion of the show.
The hall will be vacated and LOCKED at 5:00 p.m. Please wait outside for OCAC personnel to secure the exits
from 5:00 – 5:15 p.m. NO artwork will be removed except by designated OCAC personnel. Please follow thedirection of our volunteers, to ensure the safety of your artwork. We appreciate your patience very much!
Artwork not picked up at this time will be charged a storage fee of $10.00 per day to a maximum of 7 days.
After this time, the artwork will be disposed of at the discretion of the OCAC.

VOLUNTEERS:
We invite all artists and other individuals to participate in the work of organizing and staffing the show. Pleaselend a hand by indicating your time preference on the entry form.
The Fall Art Show & Sale is presented by the Oliver Community Arts Council. The OCAC is a nonprofit,charitable organization, run entirely by volunteers whose mandate is to promote all the arts in the community.
Please consider becoming a member. Entry and membership forms at www.oliverartscouncil.org (> “Forms”)

FALL ART SHOW & SALE:
Saturday, September 23, 2023

Public admittance
Exhibition and Voting
Reception and Live MusicAwards Ceremony

Sunday, September 24, 2023

12:00 noon - 5:00 pm

3:00 - 9:00 pm
3:00 - 8:00 pm
7:00 - 9:00 pm
8:30 – 9:00 p.m.

Festival of the Grape admittance ONLY

Admission to the FASS is by donation each day.
Visitors may choose to enter the draw for a large prize. One name drawn at 4 p.m. Sunday.
You do not need to be present to win.

FREQUENTLY ASKED QUESTIONS (FAQ)
Artists may wish to read the FASS FAQ sheet, available online under “Forms”. It answers the most common
questions about entering your artwork. We also recommend reviewing FASS Category Definitions.

CONTACTAny concerns or questions can be addressed in writing toMail: Oliver Community Arts Council (attn. FASS Committee), P.O. Box 1711, Oliver, B.C. V0H 1T0.
Email: olivercac@gmail.com
Additional forms and information about this event and the arts council are available atwww.oliverartscouncil.org on the “Forms” page3