Application Guide

SCG Japanese-language school

１. Application Eligibility
２. Application Period
３. Application Procedure
４. Application Fee
５. Enrollment Procedure
６. Courses
７. Study Hours
８. Course Curriculum
９. Timetable
10. Awards

11. Payment of Fees (After the issue of COE)
12. Payment of Fees (Before entering Japan)）
13. Application Documents
14. Student Dormitory
15. National Health Insurance
16. Accident Compensation Insurance
17. Part-time Job
18. From airport to the student dormitory

英語2022/7/27

1. Application Eligibility
１. Applicants must have completed at least 12 years of education or more in their country of origin or overseas.
２. Applicants or their financial supporters must guarantee the payments of the tuition fees and living expenses
needed during the period of study in Japan and submit documents to explain the funds formation process, such asa copy of a bankbook.

３. Applicants must have completed 150 hours or more of Japanese language study, and has Japanese language
proficiency equivalent to JLPT N5 or higher, for both Academic and General courses.

2. Application Period
Spring Semester（Enrollment in April）September 1 to October 31※The application period may be extended.
Fall Semester（Enrollment in October）March 1 to April 30※The application period may be extended.

3. Application Procedure① Applicants submit required documents to a Japanese language school or an agent in their country.
② Japanese language schools or agents in student's country register information of the applicants in SCG's system.
Please input data either in Japanese or English.

③ Japanese language schools or agents in student's country translate the certificates and documents into Japanese.
Please note that documents written in English also need to be translated into Japanese.

④ Japanese language schools or agents in student's country send data of document to SCG Japanese Language
School via email/ sytem.

⑤ After SCG Japanese Language School checks the documents and the data registration is completed, Japanese
language schools and agents in student's country send all the application documents to SCG Japanese Language
School by mail or post.
※In case data registration cannot be completed, please send the application documents directly to SCG Japanese
Language School.

4. Application Fee
・ We will send you an invoice of application fees by e-mail after we receive and confirm the applicants' data andapplication documents.

・ We use the flywire system. The fee for money transfer is reasonable and you can pay by credit card.
・ Please transfer application fee of JPY 20,000 via flywire.
・ We will let you know the payment method in an email. However, please contact flywire's customer support if you
have any difficulty.

Please send an email to SCG Japanese Language School in case you cannot use flywire.
We will let you know the information needed to transfer money to the bank.

5.Enrollment Procedure※The schedule is subject to change depending on the circumstances of the SCG Japanese Language School and the
Immigration Agency of Japan.
Schedule※

Step
Step 1

April
Submission of required application documents and payment of application
fee.

Step ２

Written test and interview ※or online interview after document screening

Step ３After the selection, the school will notify those who passed and failed.

SCG Japanese Language School will apply for a Certificate of Eligibility

Step ４(COE) to the Immigration Service Agency of Japan on behalf of thesuccessful applicants.
SCG Japanese Language School will notify the results of the COE

Step ５applications.
※It takes about 2 to 3 months to notify the results.
The receiver of the "Certificate of Eligibility" pays the tuition and other

Step ６

expenses prescribed by the school within the transfer deadline given by
SCG Japanese Language School.

Step ７

Step ８SCG Japanese Language School will send a COE and a Certificate of
Admission after confirming the payment of the tuition fees.

Applicants bring a COE and a Certificate of Admission to a Japanese
embassy (or consulate) and apply for a student visa.

Issue of a student visa at Japanese embassy in applicant's country of

Step ９origin※In case the visa is not issued, SCG Japanese Language School will return
Students email SCG Japanese Language School the airline, flight number

Step 10and arrival time 10 days prior to the arrival in Japan.
※Please attach the E-ticket to the e-mail.

Step 11

October

Sep～

Mar～

End of

End of

Oct

Apr

Sep～

Mar～

Mid Nov

Mid May

After the selection
has finishedEnd of

End of

Nov

June

End of

End ofFeb

Aug

See the deadline on
the invoice

After confirming thepayment of thetuition fees.
After applicantsreceive thedocuments from the

Ask Embassy fordetails

10 days prior to thearrival in Japan

Enrty to Japan: SCG Japanese Language School staff will be waiting for

By a day before theyou at the arrival gate.

opening ceremony

6. Courses
２-year Academic Course

1.5-year General Course

130

20

Number of Students
Screening Methods
Application Period

Documents screening, written test, interview
September 1st to October 31st

March 1st to April 30th

Enrollment

April

October

Study Period

2 years

1 year and 6 months

Graduation month

March

March
Student

Status of Residence

7. Study HoursClass

２-year Academic Course

1.5 year General Course

ElementaryⅠ

200 hours

10 weeks

200 hours

10 weeks

ElementaryⅡ

200 hours

10 weeks

200 hours

10 weeks

Pre-Intermediate

400 hours

20 weeks

400 hours

20 weeks

Intermediate

400 hours

20 weeks

400 hours

20 weeks

Advanced

400 hours

20 weeks――

Total study hours

1600 hours

80 weeks

1200 hours

60 weeks※The SCG Japanese Language School will be in charge of student placements.

8. Course Curriculum
Level

Class Description and Skills to acquire

TargetBy learning elementary-level grammar, kanji, vocabulary, students will be able to
ElementaryⅠ

JLPT N５

handle basic conversation and simple paperwork. In addition to reading andwriting, students will practice listening and conversation. The class will centeraround listening and conversation practice.
By learning basic sentence patterns and expressions in the four language skills

ElementaryⅡ

JLPT N４(reading, listening, writing and speaking), students will be able to communicatesmoothly, including expressing their thoughts and desires. Students will also beable to read simple texts and write short essays.
Students will learn high-level sentence patterns, grammar and expressions so

PreIntermediate

JLPT N３

that they can negotiate for different purposes in their daily lives. Students in thisclass can read relatively long texts. Students prepare for the JLPT and EJU.
Students put efforts in conversation practice.
In addition to daily Japanese conversation skills, students will improve reading
skills so that they can deepen their knowledge about Japanese society and culture
and also understand and have a command of the language in a wide range ofIntermediate

JLPT N２

fields. More practical learning opportunities using Japanese newspapers andmagazines. Students will prepare for interviews, discussions and essay writing for
EJU, as well as the JLPT. Students will aqcuire more practical communication skills
and aim for the realization of their own purpose of study, such as going touniversity/college, finding a job, learning about Japanese culture.
Students understand logical and abstract Japanese, including news articles andeditorials in a wide variety of fields. Students acquire Japanese proficiency to

Advanced※Academic Course

JLPT N１

only

deepen their knowledge in their fields of study and prepare for research on theirown. Students improve their overall academic Japanese language proficiency sothat they can enter prestigious universities, and also handle high-level university
classes, discussions and essay writing.

9. Timetable
Morning Class（ElementaryⅠ/Ⅱ・Pre-Intermediate）
9：00～9：45

9：55～10：40

10：50～11：35

11：45～12：30

Afternoon Class （Intermediate・Advanced）

13：55～14：40

14：50～15：35

15：45～16：30

13：00～13：45※We also provide special curricula for those wishing to enter Japanese universities (Mathematics, English, General Studies etc..).
(The above curricula are optional and extra cost will incur.）10. Awards
Perfect AttendanceAward
Awesome Attitude
Award

Students who didn't miss any class and completed all the homework
for the past 3 months
Students whose attitude in class was beyond expectation for the
past 3 months (3-4 students per class)Principal's Award

Students with good academic results and attendance rate

JLPT Achievement

Students who passed JLPT while studying at

AwardSouvenir gift

Souvenir gift
Gift at graduation /Souvenir gift
Souvenir gift

SCG on a student visa

11. Payment of Fees（Right after the issue of "Certificate of Eligibility"
Please make the payment within the transfer deadline issued in when you receive confirmationof your "Certificate of Eligibility".
After confirming the payment, we will send you an "admission permit" and your original Certificate of
Eligibility.

2-year Academic Course (Enrollment in April)
Category

First Year

Second Year

Admission Fee※

¥66,000

Tuition Fee¥770,000¥770,000Course Materials¥22,000¥22,000

Facility Fee¥22,000¥22,000

Total¥880,000¥814,000※Breakdown of Admission Fee
・Application of a Certificate of Eligibility
・Issue of a Certificate of Admission

1.5-year General Course (Enrollment in October)Category

First Year

Second Year

Admission Fee※

¥66,000

Tuition Fee¥770,000¥385,000Course Materials¥22,000¥11,000

Facility Fee¥22,000¥11,000

Total¥880,000¥407,000※Breakdown of Admission Fee
・Application of a Certificate of Eligibility
・Issue of a Certificate of Admission

Important notice regarding the payment of the tuition fees
・Fees listed above include consumption tax. ※Tax rate is subject to change due to the Japanese law
at the time of payment.
・Please pay the tuition fee for the second year before the new semester starts. We will let you know
the exact date accordingly.
・The Admission Fee is non-refundable.

12. Payment of Fees（Before entering Japan）※Please pay before entering Japan.
Student Dormitory Fee

Read section 14
for details

Extra-curricular Fee

Accident Insurance

Health Check-up Fee

Visa Renewal Fee¥10,000¥6,000¥5,000decided by immigration

13.Application Documents■ Please use a black ballpoint pen. The application form must be filled and signed by the applicant.
■ Japanese translation must be attached with certificates written in foreign language (including English) with a signature of a translator.
■ Certificates must be issued within 3 months prior to the submission date (June or mid-December) to the Immigration Services of Agency.
■ All the documents of Vietnamese nationals must be verified by the People's Committee.

A Documents to be submitted by the applicant
No
A-1

Document

Details

Number Original

Within3monthsPassport

A copy of a page with the applicant's picture ※A copy of an ID if you don't have a passport

1

A-2

Application Form foradmission・CV

The application sheet provided by the school must be filled by the applicant.
①The name of schools, companies and the addresses should not be abbreviated.
You need to write official, full names.
②Please write correct year and month of the date you entered and graduated from school andstarted and left work.
③The age should be in completed years (counted using the Western system).
The phone number should include regional code and mobile phone numbers.
④The address of a country of origin must be same as the one written on the notarized
document.
⑤In case the address written in the family register and the current address are different, pleasewrite both.
⑥Please write, in detail, the purpose and necessity of studying Japanese language,and your future plans, in the 'Study Purpose' section.
⑦Please download the formats from the below. https://scg-language.com/download/A-2.xls

1

〇

A-3

Graduation Certificate

An original diploma or a certificate of (scheduled) graduation from the last educational institute.
※ An original diploma will be returned after examination by the Immigration Service Agency ofJapan.

1〇

A-4

Academic Transcripts

Academic transcripts from the last educational institution attended.

1

〇

A-5

Verified documents must be sent directly to the SCG Japanese Language School.
Chinese Nationals：Issued by the China Higher Education Student Information and Career
Center (CHESICC) http://www.chsi.com.cn/(1) Verification report of secondary education history (Senior High School level)(2) Verification report of higher education history (Undergraduate, postgraduate level)
Verification Report of(3) Verification report of The National College Entrance Exam (academic transcripts from senior
1
Academic History
high school)(Chinese and Vietnamese
each(4) Verification report of academic transcripts from higher educational institutes
nationals only)(Undergraduate, postgraduate level)
Vietnamese Nationals：Apply through the website of the Vietnam-Japan Education & Exchange
Center (VJEEC) (http://vjeec.vn/portal/index.php/en/)(1) Verification report of academic history(2) Verification report of the results of the National High School Exam etc..

〇

A-6

Documents proving anapplicant's Japanese
language proficiency

All the applicable documents in both section 1 and 2 below are needed (Original documents)
１．The test results proving applicants Japanese language proficiency above JLPT N5(1) A certificate or a score report of JLPT N5 (N4 in the old test) or higher(2) A certificate of J-TEST level E, F or higher(3) A certificate or a score report of the Japanese language NAT-Test level 4 or higher(4) A result of other tests proving applicants Japanese proficiency
1※Applicants who are taking an exam submits a copy of a test registration card.
※An original test certificate will be returned after the examination by the Immigration Service each
Agency of Japan.
２．The certificate proving the hours of Japanese language study
Documents proving the completion of more than 150 hours of Japanese language study(The document must include study hours, weekly timetable, number of classes, course materials
used and attendance rate, and must be issued by a Japanese language school.)
Chinese nationals: The unit of study hours must be 'hours'.

〇

Photograph(４㎝ high×３㎝ wide）

The photos must have been taken within three months prior
to the submission.
The applicant should face squarely to the front and should
remove any hats, caps or head coverings.
※Please write your name, nationality and date of birth on the back ofeach photograph. Attach one of the photographs to the application sheet.

8

〇

〇

A-8

Certificate of
employment

Only those who are currently working or have work experience (Original)※The document must include the name of the employer, address, phone number, name of CEO,job description, term of employment, the job title and name of the person who issues the
document.
Vietnamese Nationals：The business registration number and tax code must be included.

1

〇

〇

A-9

Documents explaining
Family register (every member of the family) or an equivalent certificate
about family connections

1

〇

〇

1

〇

〇

A-7

A-10 Health Certificate

Health certificate issued in the country of origin before entering Japan✔

B Documents to be prepared by a financial supporter who lives outside Japan
No

Document

Details

Number Original

Within3months

The financial supporter form provided by the school. (The form must be filled and signed by the financial
supporter in his/her native language.) The supporter needs to explain the method of support to pay for
expenses while an applicant studies in Japan. ※Please download the format from the below.
https://scg-language.com/download/B-1.B-2.xlsx

1〇

B-2 the financial supporter

The list format is provided by the school. (The form must be filled and signed by the financial supporterin his/her native language.) ※Please download the format from the below. https://scglanguage.com/download/B-1.B-2.xlsx

1〇

B-3 Statement of pledge

The statement of pledge provided by the school. (The form must be filled and signed by the financial
supporter in his/her native language.)※Please download the format from the below. https://scg-language.com/download/B-3.xlsx

1〇

An original certificate of bank balance showing the amount equivalent to the tuition fees and living
expenses.
Chinese Nationals: An original certificate of fixed deposit; 「存款証明」or「存款単」

1

〇

〇

Income certificates and certificates of tax payment for the past 3 years※Certificates issued by an employer must include the name of the employer, address, phone number
and the name and the job title of the person who issued the document.
Income certificate andB-5 certificate of tax payment※Income certificates must include the amount of tax payment.
Vietnamese Nationals: A sole proprietor must submit documents verified by the People's Committee,
and a certificate of tax payment with the tax payment code.

1

〇

〇

Photocopy of all the pages for the past 3 years, including the corners
Nepalese nationals: Bank transaction statement

1

Please submit one of them. If a supporter is:(1) an employee of a company：An original certificate of employment (It must include the name of theemployer, address, phone number, name of CEO, job description, term of employment, the job title andB-7 Certificate of employment name of the person who issued the document.)
Vietnamese Nationals: The business registration number and the tax payment code must be included.
(2) an executive or CEO of the company： Company's registration certificate (original)(3) a sole proprietor Photocopy of business operating license

1

〇

〇

1
each

〇

〇

B-1 Financial supporter form

List of family members of

Certificate of bankB-4 balance

B-6 Bank book

Document proving theB-8 relationship with anapplicant

Other than Chinese Nationals：family register of all the family members or equivalent certificates
Chinese Nationals：Photocopy of a hukou certificate of all the family members including corners, and an
original of the certificate whosing the family connections
All：In case the financial supporter is not a relative of the applicant, a document explaining detailed
circumstances of financial support and his/her relationship to the applicant.

✔

〇

C Documents to be prepared by a financial supporter who lives in Japan
No

Document

Details

Number Original

Within3months

The financial supporter form provided by the school. (The form must be filled and signed by
the financial supporter in his/her native language.)
The supporter needs to explain the method of support to pay for expenses while an
C-1 Financial supporter form
applicant studies in Japan.
※Please download the format from the below.
https://scg-language.com/download/B-1.B-2.xlsx

1〇

The list format is provided by the school. (The form must be filled and signed by the
List of family members
financial supporter in his/her native language.)
C-2 of the financial※Please download the format from the below.
supporter
https://scg-language.com/download/B-1.B-2.xlsx

1

〇

1

〇

1

〇

〇

1

〇

〇

C-3 Statement of pledge

The statement of pledge provided by the school. (The form must be filled and signed by thefinancial supporter in his/her native language.)※Please download the format from the below.
https://scg-language.com/download/B-3.xlsx
An original certificate of bank balance showing the amount equivalent to the tuition fees andliving expenses

Certificate of bankbalance
Income certificate andC-5 certificate of tax
Income certificates and certificates of tax payment for the past 3 years
payment
C-4

C-6 Bank book

Photocopy of all the pages for the past 3 years, including the corners

1〇

Please submit one of them. If a supporter is:(1) an employee of a company
An original certificate of employment (It must include the name of the employer, address, phone number,
C-7 Certificate of employment name of CEO, job description, term of employment, the job title and name of the person who issued the
document.)(2)an executive or CEO of the company Company's registration certificate (original)(3) a sole proprietor Photocopy of business operating license

1

〇

〇

C-8 Certificate of residence

The certificate must include all the family members.

1

〇

〇

Document proving theC-9 relationship with anapplicant

Other than Chinese Nationals：family register of all the family members or equivalent certificates
Chinese Nationals：Photocopy of a hukou certificate of all the family members including corners, and an
original of the certificate whosing the family connections
All：In case the financial supporter is not a relative of the applicant, a document explaining detailed
circumstances of financial support and his/her relationship to the applicant.

1
each

〇

〇

✔

14. Student Dormitory
・ Every student must live in a student dormitory managed by the SCG Japanese Language School for at least 6months after enrollment.

・ Student dormitories are located within commuting distance to the school. Students will stay either in a room inthe dormitory owned by the school or affiliated apartments.

・ School will assign rooms by room types.
・

Dormitory rooms are typically shared by two or more people. However, there are some single rooms uponrequest.

・ The dormitory has a bed, refrigerator, air conditioner, washing machine, kitchen, bath and toilet.
・ Students are required to purchase their own bedding in advance. (about ￥5,000)
Dormitory Fee

Quadruple room

Twin room

Single room

Registration Fee\20,000~\35,000～￥70,000～

Security deposit\20,000~\35,000～￥70,000～

Rent (per month)\20,000~\35,000～￥70,000～

・ The first three months of rent must be paid in a single installment. From the fourth month, monthly rent mustbe paid in advance.

・ Security deposit will be returned to a tenant unless a tenant damages the room intentionally or negligently.
・ Those who are enrolled in short courses, less than 3 months, must pay the rent for the entire period in a single
installment.

・ The rent does not include electricity, gas, water or management fee.
・ Some rooms at student dormitories and affiliated apartments are occupied by the general public.
・ The rent already paid will not be returned.
《Facilities》
Bed, Fridge
Ariconditioner
Washing Machine
Kitchen, Bath, Toilet《Bedding￥5,000》※Pictures show some examples.

※The prices above are as of December 2020.

15. National Health Insurance
Every student must enroll in the National Health Insurance (NHI) system. The NHI members pay 30 % of actual
medical costs.

16. Accident Compensation Insurance
Every student must sign up to the Accident Compensation Insurance. The insurance includes a third party insurance
that covers the claims against body injury, property damage, and a fire insurance that covers property loss in caseof fire or robbery in a dormitory room.

17. Part-time Job
The first three months are critical in learning the Japanese language. Once you acquire the basic skills of thelanguage, you can improve faster and have a better chance to find a good part-time job. In addition, you can get
used to life in Japan faster and make Japanese friends and enjoy anime, comics and other things. Therefore, we
recommend that you bring the living expenses for the first three months so that you don't have to do a part-time
job for the first three months.
■Application for the Permission to Engage in Activity Other Than That Permitted Under The Status of Residence
Previously Granted
Students must obtain the above permission to engage in part-time jobs. Work without the permission is consideredillegal and subjected to punishments.
You can submit the application form with your resident card attached to the Immigration Service Agency of Japan.
■Working Conditions
Students with the permission can work up to 28 hours a week as long as it does not interfere with study.
※Students with the permission can work up to 8 hours a day during semester breaks and summer and winterholidays. However, work should not go over 40 hours a week.
※Students cannot work at business that affect public morals such as night clubs and adult entertainment■Part-time salary
Hourly Wage is 910～1,000yen, depending on the student's Japanese language proficiency, job description andworking hours.
※Monthly salary will be around 100,000 yen if you work 28 hours a week.
※As of December 2020
■Part-time job options
Convenience store, fast food chain, restaurant, nursing home, hotel, lodging, food processing jobs, cleaning,
washing etc..
※Type of job depends on student's Japanese language proficiency.
※School staff will interview students first and then visit a work place together.

18. From Airport to the Student Dormitory
・Please enter Japan at latest a day before the opening ceremony. Your enrollment might be cancelled if the above
condition is not met.
・Please let us know the flight details (Airline, Flight No., Arrival Time) 10 days prior to your arrival in Japan by
an e-mail.
・Please attach an E-ticket to the e-mail.
・SCG Japanese Language School staff will be waiting for you at the arrival gate.

Arrival in Japan
Welcome at the airport

To Kyoto

To the dormitory
Orientation

Updated Application Guide PDF

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SCG Japanese Language School
7F SCG BLDG, 265-2 Makieyacho, Nakagyoku, Kyoto 604-0857
TEL +81-75-757-6646
E-mail

FAX +81-75-757-6647

info@scg-language.com