ClassNK e-Product
User Manual（For Applicant）
Ver. 2.2
2024.07

Revision Record
Date

Part

Detail2022.04.01

1.5 Set up email notifications

New features added through feedback

2.1 Make new application
3.3 Contact via chat function
・Instructions for entering
the e-Product: contrastingcertificate previews
2022.07.01

・Error Correction
・Update for Appendix 「Product

The

range

of

system-compatible

products has been expanded.

Area 」 , 「 Product Line 」 ,「Product Category」
2023.02.01

2.1 Make new application

New features added through feedback

3.4 Cancel of application
・Instructions for entering the eProduct: contrasting certificate
previews
2023.04.01

3.2 Edit application data

Error Correction

2023.12.15

2.4 Rewrite application

New features added through feedback

2024.05.31

1.5 Set up email notifications

New features added through feedback

2.1 Make new application
2024.07.31

2.1 Make new application

New features added through feedback

1. Introduction
1.1. Whatʼs ClassNK e-Product?
1.2. Registration of e-Product accounts.
1.3. Login e-Product1.4. Add a new user
1.5. Set up email notifications
1.6. Set up inspection locations
1.7. Edit company information

2. How to apply NK inspection
2.1. Make new application
2.2. Make application by using the past records
2.3. Preview draft certificate
2.4. Rewriting application

3. How to confirm the application records
3.1. Confirm of application records
3.2. Edit application data
3.3. Contact via chat function
3.4. Cancel of application

4. How to download documents
4.1. Download final Certificate / Invoice
・Instructions for entering the e-Product: contrasting certificate previews
・Appendix “Product Area”, “Product Line”, “Product Category”

１．Introduction

1.1 What's ClassNK e-Product?

System overview“Class NK e-product” (hereinafter referred to as “e-product”) is web service
system, which allows that user can apply the inspection for marine equipment(Individual inspection for Material, Device, Equipment etc.) and obtain NK
Certificate and Invoice.
Function of e-Product
User can complete whole process from submission of application to reception
the certificate statement and invoice.

ApplicantReceive

Send Application

Certificate and Invoice

and Related Documents

e-Product
Issue

Receive Application

Certificate and Invoice

and Related Documents"e-product” automatically sends E-mail for notification to the applicant whensystem completes each process. (Reception of application, issuance
Certificate & Invoice, etc.)

System requirements
The following in table is required to use “e-Product” system.
In case where user uses other browsers or software, it may leadmalfunction. Please also note that even with the browsers and software
listed in the confirmed operating environment, other factors may cause thesite to malfunction.
Internet Explorer 11
Microsoft Edge
Browser
Google Chrome
Mozilla Firefox
Software to PDF reader Acrobat Reader（Adobe Reader）

１．Introduction

1.2 Registration of e-Productaccounts.

Make a new accountAccess to the below URL and open the e-product web pagehttps://me-portal.classnk.or.jp/me-portal/① Click the 「Company Account Creation」.

② Enter the e-mail address and click 「Next」.

③ Confirm “Authentication Code” received by e-mail.

④ Fill in “Authentication Code” and click 「Next」.

⑤ Fill in company information and click 「Next」.

⑥ Fill in User information and click 「Registration」「User Information」︓Fill in the information of the representative person (e.g.
Quality Control manager). The first person registered in system is granted toAdministrator Authority.
「Administration privileges」︓The person who can edit the registeredinformation and register the other users newly.
NK would like to strongly recommend making only 1 account for eachcompany. If company has multiple accounts, each account cannot share theinformation of another account, such as user, product, company information,etc.

１．Introduction

1.3 Login e-ProductLogin to “e-product”
Access the below URL.

https://me-portal.classnk.or.jp/me-portal/WSPF00010.aspx
Fill in the registered E-mail Address and Password. Click 「Login」.

In case where you forget the password① Click 「Forgot your password?」

② Fill in the registered E-mail address、click 「Next」.

③ Fill in the code which received by the above e-mail and click 「Next」.

④

Fill in new password and click 「Change」

If you forget the registered E-mail address to login, please contact toClassNK Technical Information Department (tid@classnk.or.jp).

１．Introduction

1.4 Add the new user

Add the new user
① Click 「Settings」 at the top right of home page after login.

② Click 「User Information」.

③ Click 「＋Add」④ Fill in additional userʼs information and click 「Send invitation email」.

「Administration privileges」︓The person who can edit the registeredinformation and register the other users newly.

⑤ Click the URL in received e-mail.

⑥ Input the password and click 「Registration」.

Remarks
The supporting information is shown when you place the pointer over “?” inwindow

１．Introduction

1.5 Set up email notifications

You will automatically be informed of the progress of your applicationby email, but you can customize when you receive it and who receives
the email updates.
①

On the logged-in screen, click on “Settings” in the top right-hand corner.

② Click on “Email notifications settings”.

③ Click on “〇” to select whether to receive.

④ By clicking on “Broadcast email”, you can select the users to whom you would like to receive
email broadcasts. If you wish to do this, please add users first, as it is not possible to selectusers who have not been added. Click on “Settings”, “Save” and you are done.

１．Introduction

1.6 Set up inspection locations

Set up the inspection locations⑤ Click 「Settings」 at the top right of home page after login.

① Click 「location of witness Settings」.

② Click 「＋Add」.

③ Input the information of location and click 「Save」.

１．Introduction

1.7 Edit company information

Edit applicant and billing information in e-Product application① Click 「Settings」 at the top right of home page after login.

② Click 「Company information」.

③ Click 「Edit」.
Information registered in column ⑤ in 「1.2 Registration of e-Product accounts」 are shownas initial company information. Edit information as necessary.

④ When you edit 「Billing information」（Billing address）, click Pencil Mark as below.

⑤ Fill in the Billing information and click 「Update」.
If you use same information as “company information”, click 「To copy Company Info」.

２．How to apply NK inspection

2.1 Make new application

STEP 1

Access to application page

① Click 「Click here for new application」.
①

STEP 2Fill in the necessary information② Registered company information is shown automatically. If you want tochange, please refer “1.6 Edit company information”.
③ Please ticked 「Same as applicant」 when manufacturer and applicant is same.
If not, please input ④.
④ Fill in the information of manufacturer.
⑤ If Vendor/Supplier supplies the product, fill in the information to the blankof 「Vendor/Supplier」. If you want to indicate this information in NK
certificate, tick 「Indicating in certificate」.
⑥ After inputting, click 「Issuing Cert / Attending survey info.」 to move on
next page.

⑥
②

③
④
⑤

⑦ If you have obtained ClassNK “Approval of Manufacturer”, tick “Yes” and fill in「NK approval Number」, 「QM responsible person」 and 「Title」.
If NOT, tick “No”.
⑧ Select 「Product Area」, 「Product Line」, 「Product Category」.
Detail of each category is referred to the “Appendix”.

⑦⑧⑨ Click 「✙To add another Cert」 and fill in detail information of issuingcertificate.
Fill in all necessary information and click 「Settle」.

⑨

<Contents of issuing certificate＞(a) Fill in the order No. of your company and check the checkbox if necessary.
(b) Fill in destination information.
(c) Applicable NK rules are shown depends on selected 「Product Area」. Select「other」 and fill in the rules or national standards name if you request to
apply the other than NK rules.
(d) Fill in purchaser information in case where the product delivers to thepurchaser before final destination. (e.g. In case that sub-contractor delivers
their products to Engine manufacturer）
Tick the 「Indicating in Certificate」 if you want to specify this information incertificate.

(a)

(b)

(c)

(d)

(e) Fill in the product information.
(Showing items is deferent by product. The below figure is shown in case of
hydraulic pump）(f) Fill in Serial No. In case of Multiple products, use 「Suffix No.」 or 「+Add」.
(g) Fill in Quantity of product.
(h) Select applicable items and fill in ID / Approval No.
(i) Select 「Survey item」 in the list. If the survey item is not in the list, select“Others” and fill in the inspection detail to the blank in right side.
(j) In case that 「Product name」, 「Product type」 are different, click 「+To add
new product」 and proceed from (e) to (i) again.
(k) If you fill in similar information of No.1, click 「 」 and copy the informationof No.1 to fill in page of No.2.
(k)
(e)

(f)

(g)

(h)

(i)

(j)

(l) “Product Name” information is indicated in the first page on certificate. (NOT
mandatory) If you want to specify in certificate, fill in this item.
(m) “Description Notes” is indicated in the last page on certificate. Fill in thisitem if you need to describe any information.
(n) Fill in the preferred date receiving certificate, if any.
(o) In case where 「Approval of Manufacturer」 is applied, fill in the inspection
date by qualified person in your factory.
(p) Click “Settle”, then move on the previous screen (⑨ in page xx) and fill in
Date of survey in accordance with item ⑩.

(l)
(m)

(n)

(o)

(p)

⑩ Click 「✙To add another witness」.
In case where the inspection is carried out by qualified person in factory inaccordance with “Approval of Manufacturer”, tick 「No Attending Survey」.

⑩

(q) Fill in 「Starting Date & time of Survey」, 「Finishing Date & time of Survey」,「Person in charge of your company」, 「Place of survey」.
Select 「Place of survey」 from the registered places in 「1.5 Setting up
inspection locations」.
(r) Tick 「survey items」 carried out on the day(s) Fill in information to NK surveyor, if any. Then, click 「Settle」.

(q)

(r)

(s)

(s)
⑪

If survey will be conducted on multiple days, click 「✙To add another
witness」 again.

⑫

Click「To confirm Application content」 and proceed next page.

⑪

STEP 3

Confirm application contents and send application.

⑬ After confirmation of contents in application, click 「Sending to NK」 in thebottom of this page.

⑫

Remarks
The “Person in charge of your company” field is basically the user who has
already been registered from the beginning and does not need to be filled in.
If you would like to enter someone other than a registered user, select 「Other」
and you can also enter a free entry in the field below.

Remarks
The “Place of survey” field is basically the inspection location that has alreadybeen registered from the beginning and does not need to be filled in.
However, if you would like to register a new inspection location that has not yet
been registered, you can complete the registration process here by clicking「Register Survey place」 entering the required fields, and then clicking the「Registration」 button.

Remarks
If you have any other particulars that you would like to include in the certificate,please use the "Other Particular" section here.
Please note that we may not be able to meet your request since we will check
whether the contents are acceptable or not.
To click 「+Add」.

After entering the information, click again on 「+Add」 if you wish to add moreparticulars.

Remarks
The above explanation is the procedure of application for issuing one certificate.
In case that the multiple certificates for same products are necessary, theapplication procedure is as followings.
After completion of filling in the first certificate information, tick the check box inhead of item and click 「Copy」.

Then, same fill in information for first certificate in the issuing certificate list.
The contents are same as the original information, therefore, edit the contentsof copied item and click “Settle”.
Completion of the above procedure, each item of two certificates is shown in thelist.

Remarks
When you click “Save” at lower right, you save the input data as draft.

Remarks
You can make the initial settings for selecting the “Product Area”, “ProductLine” and “Product/Category” for the target product in Step 2 ⑧. Once set
the default settings will be displayed on future applications, saving you thetrouble of making the same selections every time. The method for making
the settings is as follows.
① Click 「Settings」 at the top right of the home page after login.

② Click “Presetting for Company (default settings)”.

③ Select “Product Area”, “Product Line” and “Product/Category” and click “Save”.

２．How to apply NK inspection

2.2 Make application by using
the past records

STEP 1

Copy from past application records① In case where you have product which is same or similar ones in the past,
you can use the past records to make application.
Click 「To copy Application」 in the list, the items copy to new application.

①

STEP 2

Edit the contents and submit② Edit the contents in application as necessary and click 「Sending to NK」.

②

Please kindly check the contents before submission. Your input data will beshown in NK certificate.

２．How to apply the issuance of certificate

2.3. Preview draft certificate

VIEW 1

Preview the draft certificate① Click 「Preview Cert」.
You can preview the draft certificate based on the input data in application.
①

２．How to apply the issuance of certificate

2.4. Rewriting application

STEP 1

Select an issued certificate that needs to be rewritten① For applications whose status has been completed, you can apply for arewrite by clicking on 「Rewriting」 on the right side.

①

STEP 2Enter and apply for rewriting details① On the page for entering information on the certificate to be rewritten,
uncheck the 「No need to rewrite」 check box, and select and/or enter the「Reason for rewriting」. Modify the necessary information you want torewrite as appropriate, and submit the application in the same manner as
Make new application described in 2.1.

①

３．How to confirm theapplication records

3.1 Confirm application records

VIEW 1

Confirm application records① Application records are shown in the 「Application list」② Click the item which you want to confirm.

①②

VIEW 2

Confirm the application data which is not submitted yet③ The survey items which temporary saved are shown in the 「Application in
temporary editing」.
④ Click the item and you can edit the application contents.

③④

３．How to confirm theapplication records

3.2 Edit application data

Edit the inspection schedule and items
STEP 1

Select the item in application list

① Click the item in 「Application list」.

①

STEP 2

Move on input page of survey information.

② Click 「Issuing Cert./attending survey info.」.
③ Click the pencil mark of item in 「Witness」 column.

②③

STEP 3

Edit inspection information④ Edit the inspection information.
⑤ click 「Confirm」.

⑤④

STEP 4

Add another witness⑥ Click 「✙ To add another witness」, and add new inspection item and its
schedule. Then, click 「Settle」.

⑥

Please refer to “3.4 Cancel of application” when you need to cancel
the inspection.

３．How to confirm the application
records

3.3 Contact via chat function

If you want to get in touch with someone about aninspection you have applied for, you can use the chatfunction to easily exchange information with the person in
charge about the specific inspection.
STEP 1

Select the relevant item in the application list

① On the “Application List“ page, click on the relevant section.

①

STEP 2

Go to the application details input page② Click on “Contact”.
③ Enter your message in the input field. Files can also be uploaded.
④ Click on “Send”.
④③②

Remark
If a reply is received from the Society's branch, the markwill bedisplayed at the top of the e-mail with the notification e-mail sent.

３．How to confirm the application
records

3.4 Cancel of application

If the application has been sent but not yet registered by
our NK office in charge, the applicant may cancel it.
STEP 1

Select the relevant item in the application list

① You can cancel any application that has a status of "Sent" on the "Application
List" page. Click on the item you want to cancel.

①

STEP 2

Cancel the application② Click on the "Cancellation of application" tag in the lower left corner.
③ Canceled applications are returned to the "Application List in temporary
editing" and remain editable.

②

4．How to download documents

4.1 Download the certificate/invoiceSTEP 1

Select the item

You can download the certificate and invoice after the status of product inapplication list is 「Completed」.
① Click the item in application list.
①

STEP 2

Select the Issuing certificate page② Click 「Certificate to Issue」②

STEP 3

Download the document③ Click 「（File name）」: You can download the selected Certificate andInvoice.
④ Click 「Download all」: You can download all.

④
③
④
③

Instructions for entering the e-Product: Contrasting Certificate Previews
This section explains which fields entered during the ClassNK e-Product application appear as entries on the certificate.

＜Application outline/billing info.＞＜Company Info＞
In case you check � at “Same as applicant”

＜Company Info＞
In case you do NOT check � at “Same as applicant”

＜Company Info＞
In case that “Vendor/Supplier” is different from Manufacturer
Check � at “Indicating in Certificates” to display the name of the company entered.

＜Company Info＞
In case without checking � at “Indicating in Certificates” at “Vendor/Supplier”.
In certificates, the relevant information will not be displayed as follows.

＜Issuing Cert./attending survey Info.＞＜Approved Manufacturer＞“No”: Select this option in the case of a normal NK surveyor's witness inspection.
“Yes”:① Approval of Batch and Mass Production “No”:
Select this option if the Approved Manufacturer carries out inspections based on the “Quality Survey Scheme” instead of the presence of an NK surveyor.
Valid “NK Approval Number” entered in the registered, “QM responsible person” and “Title” will appear on the certificate.

② Approval of Batch and Mass Production “Yes”:
Select this option if the Approved Manufacturer carries out their own inspections based on the “Quality Survey Scheme” instead of the presence of an NK
surveyor.
Valid “NK Approval Number” entered in the registered, “QM responsible person” and “Title” will appear on the certificate.
Because of the selection of “Approval of Batch and Mass Production”, the form of certificate will become different from the normal one below.

＜Detailed Info for Certificate＞“Order No. for your company”: Enter the order number for each product of the manufacturer's side.
“Intended for”: Enter information about the vessel on board. In case select “Appraisal”, “On Behalf of Other Class” or “Other”, please contact NK branch
office beforehand.
“Purchaser”: In case the information is to be included in the certificate, to tick � at “Indicating in Certificate”

＜Detailed Info for Certificate＞“Applied Rules/Standard”: It indicates on the second page of the certificate.
“Chapter/Regulation No. of NK Rules” will indicate when selected.
“Other”: Enter international standards (ISO, IEC numbers), IMO Circ. numbers, etc.

＜Detailed Info for Certificate＞
The input fields are displayed according to the Product selected.
It indicates on the second page of the certificate.

＜Detailed Info for Certificate＞
Check out

after “Serial No.” for more information of input example“Quantity”: The total number of values entered will be displayed in the Total set(s) of Product on page 1 of the certificate.

＜Detailed Info for Certificate＞“Survey items”:
The input fields are displayed according to the selected Product.
They will be listed in Test and Inspection.

＜Detailed Info for Certificate＞“Product Name as indicating on Certificate”: Enter if a name different from the certificate title is to be given to the certificate.
This is indicated in the Product name.
Note that the certificate title is indicated as selected under “Applicable Product” > “Product/Category”.
“Description Notes”
Enter any supplementary information that needs to be included additionally.