Handbookfor International Students

釧路工業高等専門学校
National Institute of Technology(KOSEN), Kushiro College

Welcome to NIT (KOSEN) , Kushiro College!!
It is our great pleasure to have you as a guest student and we hope that you will have a fulfilling lifeand make a fruitful research in our college. This handbook illustrates basic procedures andregulations for the use of facilities inside and outside the college in order to assist students,researchers and trainees/interns from foreign countries.
We hope you will read this handbook thoroughly and have a safe and comfortable life in Kushiro.
Chairman,Office of International Exchange Programs
National Institute of Technology (KOSEN), Kushiro College

Contents
Ⅰ．Campus Facilities
1. Library........................................................................................................ 1
2. Sports Facilities.......................................................................................... 2
3. Welfare Facilities ....................................................................................... 3
4. Campus Map .............................................................................................. 4
Ⅱ．Health
1. School Nurse’s Office................................................................................ 5
2. General Hospital ........................................................................................ 5
3. Local Clinic, Hospital ................................................................................ 5Ⅲ．Dormitory
1. Outline........................................................................................................ 72. Facility….................................................................................................... 73. Charges....................................................................................................... 84. Meal............................................................................................................ 8
5. Entrance security........................................................................................ 8
6. Postal Service............................................................................................. 8
7. Daily Schedule............................................................................................ 8
8. Regulations ................................................................................................ 9
Ⅳ．Daily Life
1. Access to NIT (Kushiro) , College .......................................................... 102. Phone Numbers to Contact for Emergency Situations ............................ 113. In case of emergency ............................................................................... 11Ⅴ. Internship Overview and Regular Report
1. Internship overview ................................................................................. 12
2. Attendance for the regular class............................................................... 12
3. Attendance for the special class............................................................... 124. Weekly report........................................................................................... 125. Accomplishment report............................................................................ 136. Workshop................................................................................................. 13
7. Issue of certificate .................................................................................... 13

Ⅰ. Campus Facilities
1. Library
1.1 Opening Hour
School days

School holidays

Monday - Friday

8:30 - 20:00

8:30 - 17:00

Saturday

8:30 - 17:00

ClosedSun. or national holidays

8:30 - 17:00

Closedduring exam. time
Library

1.2 Reference RoomThe library not only keeps technical documents on natural science and engineering, but also books
on general education, journals, DVDs, video tapes, CD-ROMs, etc. It has six computers that can beaccessing the Internet, e-journals, and databases, obtaining job information, and using CDROMs.
Users can search for library materials using their office or home computers.
There are following sections in the reference room:
1F
2F
LoungeLarge Seminar Room
Newspaper Reading Place
Midium Seminar Room
Reading Room
Small Seminar RoomStacks
Job Information Access CornerOffice

Large Seminar Room

(1) Reference
You are allowed to take up books, periodicals, newspapers and so on from bookshelves, and to readthem inside the library. However, after reading, you must properly put them back to their originalplaces.
(2) Lending service
Books except for those for reference only can be checked out. The circulation is up to five books.Thelending period is for two weeks. In borrowing, you need to hand a book with your library card to thelibrarian or staff of the circulation desk. Lending of DVD does not. You can see DVD in the library.
Caution: A warning buzzer sounds at the gate if you take a library material out of the library without
going through the procedures.
(3) Returning
The books you borrowed have to be returned on or before the due date.
Caution: Before leaving NIT, Kushiro College, make sure that you have returned all the books to thelibrary.

-1-(4) Computer Section
There are six personal computers (two of them are for book search only) in the library to help yourlearning/study/research with/by the various materials on CD-ROMs, Book Search, Campus-Wide
Data-Base, and Internet. You may use the computers until the closing time of the library. Please note
thatyou must not use your private software on the library computers.
(5) Regulations(a) You should be quiet inside the library not to bother others.
(b) You should not use a cellular phone inside the library.
(c) No food or beverage is allowed inside the library.
(d) You should handle a book with care, not to make it torn, defaced or damaged. You should not
fold it down and take notes in or cut a page.
(e) Library cards are not transferable.
(f) You should not lend a book of the library to a third party.
(g) If you lose a book of the library, you have to compensate it with the same book.
(h) If you lose your library card, you have to tell the library staff immediately so that it will bereissued.
(i) You should conform to the rules and regulations of the library and follow the instructions of thelibrary staff.

2. Sports Facilities
Gymnasiums
Martial Arts Hall (for Judo and Kendo)
Athletic Track and Field
Baseball Field
Tennis Courts
Gymnasium
2.1 Necessary Steps
You have to get permission to use the sports facilities or equipment from Student Affairs Officethroughan International Exchange Programs Member (IEPM) or Tutor in advance. After use, you have to tellStudent Affairs Office through an IEPM or Tutor.

-2-2.2 Regulations(1) You have to put on indoor sports shoes inside the gymnasium, and outdoor sports shoes foroutdoor facilities.
(2) You should not throw a ball or others against a wall of the gymnasium on purpose.
(3) You should not touch the stage and the switch of a curtain lift.
(4) You cannot use sports equipment in the equipment room of the gymnasium.
(5) You have to return equipment to their original places after use.
(6) Keep your valuables at your own risk, or you may put them in a safe- deposit box at the entranceof the gymnasium.
(7) Any loss of or damage to equipment should be reported immediately to Student Affairs Office,and they may be compensated, partially or completely, depending on the situation.
(8) In principle, the priority of using sports facilities is given to a class or a club activity

3. Welfare Facilities (Kakuho Kaikan)“Kakuho kaikan” is a two-storied building equipped with a cafeteria, a concession stand, a lounge,
and a Japanese tea-ceremony room on the first floor. On the second floor, it has common rooms for
extra-curricular activities, and a dark room. These facilities are used as a meeting place andcombination room for students, and as an establishment for club activities and club training camps.
(1) College co-op store(2) Cafeteria(3) Lounge

9:30~16:30
11:30~13:30
9:00~19:30
9:00~16:00

College co-op store

School days
School days
School days
School holidays

Cafeteria-3-4. Campus Map①②③

Main Gate
South Gate
School Building⑪ Archery field
i⑫ Dormitory (Kakusyo-ryo)i⑬ Tennis Court No.1④⑤⑥⑦⑧⑨⑩

Administrative Office
Practical Training Factory
LibraryGymnasium No.1
Gymnasium No.2
Budokan (Material Arts Hall)
Hockey Link

⑭i⑮
i⑯ii⑰⑱i⑲Tennis Court No.2
Welfare Facilities (Kakuho Kaikan)
Baseball Field
Succor Field, Athletics Track Field
Techno Center
Advanced Course Building

Advanced Course Building-4-Ⅱ. Health
1. School Nurse’s Office
For health maintenance of students, we have a
School Nurse’ s Office with medical supplies andproducts, where you are able to get an emergency
treatment by a school nurse.
School nurse can advise you about the appropriate
Hospital depending on your disease conditions.

2. General Hospital
Kushiro Red Cross Hospital(Internal medicine, Department of digestive organs, Surgery, Orthopedic surgery, department ofdermatology, Department of ophthalmology, Department of urology, department ofotorhinolaryngology,Dentistry, etc.)
Tel: 0154-22-7171
Address: 21-14 Shinei-cho, Kushro-city(Note) First medical visit must be done from 8:30 to 11:30.

3. Local Clinic, Hospital(1) Chiba Internal Clinic: Internal Medicine
Tel: 0154-64-6650
Address: 2-2-27 Otanoshike, Kushiro-city
Clinic hour: 9:00 – 16:30 (Monday, Wednesday, Friday)
9:00 – 12:00 (Tuesday), 9:00 – 19:00 (Thursday)(2) Nakazawa Clinic: Internal Medicine
Tel: 0154-51-1001
Address: 5-8-11 Tottori-odouri, Kushiro-city
Clinic hour: 8:30 – 18:00 (Monday, Wednesday, Friday)
8:30 – 17:00 (Tuesday)
8:30 – 12:00 (Thursday, Saturday)-5-(3) Higashi Hokkaido Hospital: Orthopedic surgery
Tel: 0154-23-3425
Address: 7-19 Wakatake-town, Kushiro-city
Hospital hour: 9:00 – 16:30 (Monday – Friday) 8:00 – 11:30 (Saturday)(4) Asano dermatology Clinic: Dermatology
Tel: 0154-55-4112
Address: 3-9-5 Showaminami, Kushiro-city
Clinic hour: 8:30 – 17:30 (Monday, Tuesday, Thursday, Friday)
8:30 – 12:00 (Saturday)(5) Uehara ENT Clinic: ENT doctor
Tel: 0154-55-4363
Address: 3-10-12 Showaminami, Kushiro-city
Clinic hour: 9:00 – 17:30 (Monday, Thursday, Friday)
8:30 – 17:00 (Tuesday), 8:30 – 12:00 (Wednesday)
8:30 – 12:30 (Saturday)(Note):
If you are hurt or taken ill after office hours of the School Nurse’s Office or on a holiday, please
consult any staff listed on Emergency Contact Number in Appendix. A portion of medical expense isto be paid personally.

-6-Ⅲ. Dormitory ( female )1. Outlinea) Dormitory’s Name:
Kakusho-ryob) Address:
Dormitory’s address : 2-32-1
Otanoshike-nishi, Kushiro City

Dining room Entrance

2. Facility
Facilities in the dormitory may be shared by each resident except your own room.
a) RoomBed, desk, and locker are regulation equipment in each room.
b) Bath (Furo), Shower
The bath is available from 16:30 to 22：00.
(You can take a shower in the morning. 7:00 to 8:00)c) Washing and drying machine
Washing and drying machine are available
twenty-four hours a day.
d) Internet:
You need to attend Computer Network SeminarCommunity Space
to get your ID and Password.
e) Community Space (Chatting Space)
Community space(Chatting Space) is available
until 22:00.
f) Kitchen
You can use microwave and IH cooker in the kitchen.
Please make sure that stopcocks are turned off
and do not leave any dishes or rubbish.
Kitchen is available from 7:30 to 23:30.(Weekdays)
7:00 to 23:30.(Holidays)g) Others
We offer iron, dehumidifier, humidifier,
Kitchenvacuum cleaner at dormitory’ s office.
Visit other rooms until 22:00 (There is a roll call at 22:10 everyday. You have to be in front of thedoor on the corridor.

-7-3. Charges
Only Japanese Yen in cash can be accepted for the payment.
Accommodation about 16,000 JPY/month

4. Meal (available in the Dining Room)
Regular meals (breackfast, lunch and dinner) are served in a day.Food Expenses are about 1,100 perday.Cancellation Card is needed only when you skip meals 6 times in a row.If so, please let us know
2days in advance.

5. Entrance Security(6:30-22:00)
You can access the dormitory entrance and dining room by using palm vein patterns for the security.
Your palm vein patterns will be registered on the first day when you arrive at the dormitory. The
entrance door is opened at 6:30 a.m., locked at 22:00 p.m. for the security reasons. Please make surethat you are back in your residence before 22:00 p.m.
The chatting corner is located inflont of the caffeteria in the male dorm. You can have chat withother students there. You have to back to the kichen dorm by 20:00. Otherwise the access door islocked and you can’t return the female dorm.

6. Postal Service
We keep your mail or post items at the dormitory’s office.
Please check the name list (on white board ) regularly.

7. Daily Schedule
Classification

Weekdays

Holiday

Breakfast

7:30 - 8:40

7:45 - 9:00

Lunch

12:10 - 12:50

12:00 - 13:00

Bathing

16:30 - 22:00

16:30 - 22:00

Dinner

18:00 - 19:30

18:00 - 19:00

Curfew

22:00

22:00

Roll Call

22:10

22:10

Light out

23:30

23:30

-8-8. Regulations
Students are basically supposed to follow these rules.
a) It is strictly prohibited that you will invite male guest to your private room in the dormitory.
b) Smoking and Drinking alcohol are strictly prohibited for all ages.
c) You have to share all the equipment which our dormitory offers.
In case that they are damaged, you will have to report it to the dormitory staff immediately.
d) Any visitors outside this dormitory cannot be accepted.
e) It is strongly prohibited that you will walk around the dormitory with your shoes on.
It is reccomended that you prepare your own indoor shoes or slippers.
f) Inflammable articles such as candles and incense are strictly prohibited in the dormitory.

Dormitory Entrance-9-Ⅳ. Daily Life
1. Access to NIT (KOSEN) , Kushiro College
1.1 NIT (KOSEN), Kushiro College Address:
2-32-1, Otanoshike-nishi, Kushiro City,
Hokkaido, Japan, 084-0916
1.2 Commute by bicycle
NIT (KOSEN), Kushiro College lend you a bicycle as ameans of transportation. Please park yourbicycle at a designated parking lot as
Parking lot for bicycles
indicated on the map of page 4.
(Note) : Do not forget to lock your bicycle forthe security reason.
1.3 Public transportation to the College(1) From Kushiro Airport:
Take a shuttle bus for Kushiro city center and get off at Kosen-mae (about 10 min.).
(2) From front of JR Kushiro Station (Akan Bus):Take a bus of No.38 Otanoshike-line or No.30 Akan-line at Kushiro-ekimae bus stop and get offat Kosen-mae (about 30 min.).
(3) From front of JR Kushiro Station (Kushiro Bus):Take a bus of No.38 Otanoshike-line or No.36 Shiranuka-line at Kushiro-ekimae bus stop and get
off at Otanoshikebunki (about 30 min.) and walk (about 5 min.).
(4) From JR Kushiro Station (JR Train):Take a train from JR Kushiro station to JR Otanoshike station and walk (about 15 min. walk).

- 10 -

2. Phone Numbers to Contact for Emergency Situations
Write down or memorize the following numbers:
110 for Police
119 for Fire, Rescue / Ambulance
If you get involved in an incident, report it immediately to the following persons/sections:
General Affairs OfficeTel: 0154-57-8041 (8:30 – 17:00)

3. In case of emergency
In case of emergency such as a fire or an earthquake, please follow the direction of each lead
Professor or other NIT (KOSEN) , Kushiro College staffs or a dormitory resident staffs.
In case of fire, you are supposed to evacuate promptly through the nearest emergency exit and moveon to the track and field. (See the following evacuation site map)
In case of earthquake, stay calm and keep awayfrom dropping dangerous items.
NIT(KOSEN) , Kushiro College buildings are the designatedevacuation place for the local resident.

You will stay in schoolbuildings or dormitory andfollow the direction fromNIT (KOSEN) , Kushiro Collegestaffs or dormitory staffs
after the earthquake.

Evacuation site

Evacuation site map- 11 -

Ⅴ. Internship Overview and Regular Report
1. Internship overview
International exchange students will have their internship under the guidance of the lead Professor.

2. Attendance for the regular class
It is available for the international exchange student to attend the regular class in associate course
and/oradvanced course. In this case, the language of the class shall be Japanese. Before the attendance, youmust
have permission from your lead professor.

3. Attendance for the special classNIT, Kushiro College will develop and provide the special class – Japanese culture, Japanese history,
science and so on. International exchange student can attend these classes.

4. Weekly Report
International exchange student must submit weekly report to the lead Professor in weekly base by Email.
Weekly report must be included your activities inside and outside of the campus containing asfollows.
We will ask your understanding in advance that these weekly reports will be posted on NIT(Kushiro) ,College website with a bit of editing.
(1) Activity report during the week:
What did you do in this week? Including internship, inter-communication, and your daily life?
(2) Issues and problems:
Do you have any issues and problems regarding your campus life?
(3) Activities in the next week:
Explain your schedule of the next week.
(4) Impression and Remarks:
Express you impression.
(5) Pictures:
The weekly report should be included a few pictures which would be expressed your favorite
viewings and/or life situations.

- 12 -5. Accomplishment Report
International exchange student must submit accomplishment report to the lead Professor at the end ofthe internship. Accomplishment report must be included your activities inside and outside of thecampus containing as follows.
(1) Your overall schedule in NIT (KOSEN) , Kushiro College.
(2) Contents in your internship.
(3) Preparation for the internship(4) Intercommunication and daily life in Kushiro(5) Comparing your “Understanding Japan” before-and-after the internship.
(6) Conclusion/achievement for the Internship(7) Impression and Remarks.

6. Workshop
Each lead Professor will set up the opportunity for the international exchange students to report theresults of their studies(1) Contents:
Prepare your presentation contents same as accomplishment report or equivalent.
(2) Presentation hour:
15 minutes presentation and 5 minutes Question and Answer.

7. Issue of certificate
NIT (KOSEN) , Kushiro College will issue and provide a certification of the internship completion.

- 13 -