Use of Collections Materials Agreement
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Institutional Affiliation (if any)
Purpose of Research
Plans for Publication or Other Use

1. Food, beverages, and chewing gum are prohibited in the reading room of the Brian Sutton-Smith Libraryand Archives of Play, the ICHEG Lab, and collections storage areas of The Strong.
2. The collections at The Strong often consist of unique, rare, and fragile items and should be handled withcare. Pens, markers, and highlighters are not permitted. Please use a #2 pencil for all note taking. (Sparepencils are available from library staff upon request.) Do not lean on, write on, fold, or trace over materials.
Cotton gloves are not required for handling library and archives materials, though some museum objects
may necessitate the use of gloves as determined by a curator. Museum staff will provide users with gloves ifneeded.
3. The proper order of archival materials within file folders, portfolios, and boxes must be maintained. Only
one box from a collection can be used at a time. One folder at a time should be removed from its box,
examined, and then returned to the box before the next folder is removed. Archival paper strips for place
holders will be provided. If any material seems to be filed incorrectly, please notify a staff member.
4. Advanced notice may be required to access museum objects. Researchers studying museum objects mustmeet with a curator to discuss proper handling procedures. If an object appears damaged beyond the scope
previously identified by a curator, or if an object is accidentally damaged while it is being studied, please
notify a staff member immediately.
5. The use of a personal digital camera or scanner is allowed only for the purpose of private study, scholarship,or research. Use of a flash is strictly prohibited. Requests for reproductions for any purpose other than for
private study, scholarship or research must be made in accordance with the museum’s Image Rights andReproductions Fee Schedule. (Please note: The preservation needs of the materials outweigh the technicalUse of Collections Materials Agreement
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limitations of the camera or scanner. Materials must remain flat on the desk or in the stand/cradle provided.
Researchers may not push on bindings, stand on tables or chairs, or hold up materials in order to obtain ahigher quality image. No pressure may be applied to the object. Materials may not be removed fromprotective sleeves or enclosures by researchers; for assistance, please consult a staff member.)
6. Staff members of The Strong are responsible for all photocopying. In order to conserve limited staff
resources, we ask that you request for copy only those materials which have been examined and haverelevance to your research. (Please note: The preservation needs of the materials outweigh technicallimitations of the photocopier or scanner. If museum staff determine that a book or document is too fragilefor photocopying, other arrangements may be made so as to prevent damage to the material.) The Strong
reserves the right to limit the number of pages copied from any item to one-third of its total content or 30pages, whichever is less. This applies to bound volumes and to individual files.
7. The Strong is not responsible for either determining the copyright status of the material or for securing
copyright permission. Possession of a photocopy/scan does not constitute permission to use it. The user
accepts full responsibility for determining whether or not U.S. copyright law protects the materials being
copied and whether or not his or her use exceeds the limits of fair use. Permission to use copies other thanfor private study, scholarship, or research requires the permission of the copyright holder.
NoticeWARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, United States Code) governs the making ofphotocopies or other reproductions of the copyrighted material.
Under certain conditions specified in the law, libraries and archives are authorized to furnish aphotocopy or other reproduction. One of these specified conditions is that the photocopy or
reproduction is not to be “used for any purpose other than private study, scholarship or research.” If
a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fairuse,” then the user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of
the order would involve violation of copyright law.
8. The researcher assumes full responsibility for conforming to the laws of libel, invasion of privacy andcopyright.
9. No rights to reproduce, publish, adapt, perform, record, or otherwise use materials held by The Strong arehereby granted. The user of such materials is solely responsible for acquiring any permissions that may berequired and agrees to indemnify and hold The Strong harmless from any claims, of infringement orotherwise, that may arise out of the recipient’s use of the materials.
10. Research is performed in the reading room of the Brian Sutton-Smith Library and Archives of Play or in theICHEG Lab under the supervision of Collections Team members. Access to other non-public areas of themuseum is prohibited unless accompanied by a Collections Team member. Violation of this policy will
result in the termination of the researcher’s visit.

Rev. 4-16-2021

Use of Collections Materials Agreement
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I have read the regulations above regarding the Use of Collections Materials at The
Strong and agree to abide by them.
Signature

Date

Driver’s License or Other ID(Library staff will make a photocopy and attach to this form.)

Date Research Approved//

Staff Member

Rev. 4-16-2021