Dear Customer:February 10, 2020
TOYOTA SYSTEMS CORPORATION

RE: Release of new Registration/Configuration Form for D.e-Express Service
This is to inform you that we have revised our application forms,
and will release new “User Registration Form” and “Data Exchange Configuration Form”
in order to enhance comfortability when using D.e-Express Service.
1. New Form release date:February 24, 2020 / Monday (Japan Time)
2. Request:
Please use the new Forms for the Service application from Monday, February 24, 2020.
・The application with the former Forms will be acceptable up to March 1, 2020.
Please be aware that from March 2, 2020, the application with the former Forms will not be accepted.
・Please note that formatting of the new Forms is restricted, such as limitation of usable characters and so on.
When copying and pasting contents of the former Form to the new Form,in particular, please make sure to use “Values and number formats” from the Paste menu
in order to avoid changing the formatting of the new Form.
*Please refer to the following “How to Copy & Paste from Former to New (in case of User Registration Form)”for details of the copying and pasting.

3. Change details:
Comparison and change details between the former and the new Forms are as follows.
Before change
Former Form name

After change (February 24, 2020 and later)
New Form name2-A)User Registration Form (Standard)File name

Change details

Abolished (Integrated to “2) User Registration Form” below)

2-B)User Registration Form (Extended)

2)User Registration Form

2_UserRegistration The following Authority name is changed:
Form_EN.xlsx[Former] User Admin[New] Registration Form Download3)Exchange Application Form

3)Data Exchange Configuration Form

3_DataExchangeCo The following items are added:
nfigurationForm_E- Contract Name
N.xlsx- Contract Admin

新帳票にてお申込み

4. Contact:
TOYOTA SYSTEMS Customer Center
E-mail: helpdesk@tns.toyotasystems.com
We would like to ask for your understanding and cooperation on this matter. Thank you for your attention.
Kind regards,
TOYOTA SYSTEMS Customer Support Team以降は新帳票にてお申How to Copy & Paste from Former to New (in case of User Registration Form)
In case of “User Registration Form”, we recommend to copy and paste contentsof the former Form to the new Form in the following mannerin consideration of maintaining the formatting of the new Form.
On the contrary, in case of the former Form “Exchange Application Form”,
please use current contents already in the new Form “Data Exchange Configuration Form”,
which will be downloadable from February 24, 2020 (Japan Time) by “Contract Admin” of each contract.
(“Contract Admin” can download “Data Exchange Configuration Form” of its own contract.)(Former) English version - User Registration Form (Extended)＜1. Company Information＞
The cells of the former Form, which correspond to those of the new Form, are as follows.
In case of adding a line in the new Form, please copy and insert the existing line.
＊former Form
[Company information]
Company Name (*1)

No
D.e-Express
Administrator(*2)

Sample Co. Ltd.

e.g.) Sample, Inc.

U.S.A.

Countrye.g.) Japan

DeleteE-mail Address
sample_A@sample.jpp

1

Name
Given Name
AtaroTEL

E-mailLanguage

01-234-5678

EnglishFamily Name
Sample23＊new Form
1. Company Information
Sample Co. Ltd.

Company Name *1

Sample Co. Ltd.
e.g.

U.S.A.

CountryNo

U.S.A.
Name / Name of WindowCategory *3

Joe Sample
D.e-Express
Administrator*2e.g.
Delete1

Data Exchange Counter
Ataro Sample← If no change from the currently registered information,please leave a cell blank (unselected).
(The same applies to "2. Organization Info." and "3. User Info." below.)

E-mail Address

E-mailLanguage

counter_sample_joe@sample.jpp

Englishcounter_sample_DE@sample.jpp

Englishsample_A@sample.jpp

English23

Please put together “Given name” and “Family name”
of the former Form in one cell of the new＜2. Organization Information＞
The cells of the former Form, which correspond to those of the new Form, are as follows.
When copying and pasting the cells, please use “Values and number formats” from the Paste menu.
In case of adding a line in the new Form, please use copy and insert the existing line.
＊former Form
[Organization information]
Please add rows if necessary.

NoDelete

Higher level
Organization
CodeOrganization
Code (*1)

Organization Name (*2)

1

MDManagement Div.

2

SED

System Engineering Div.

3

SED

DevG1

Development Group1

4

SED

DevG2

Development Group2

5SED

DevG3

Development Group3＊new Form
2. Organization Information
Please enter an organization that is positioned under the company entered "1. Company Information" above. If more cells to enter are necessary, add lines ( copy and insert the existing line).
Please register at least one organization below.

NoCategory*1

Higher Level Organization
CodeOrganization
CodeOrganization Name *2

1

MD

Management Div.

2SED

System Engineering Div.

3

SED

DevG1

Development Group1

4SED

DevG2

Development Group2

5SED

DevG3

Development Group3

＜3. User Information＞
The cells of the former Form, which correspond to those of the new Form, are as follows.
When copying and pasting the cells, please use “Values and number formats” from the Paste menu.
In case of adding a line in the new Form, please use copy and insert the existing line.
＊former Form
[User information]
Please add rows if necessary.
Notice :NoDelete<1> Please do NOT share a single ID(E-mail address) among more than one person. Also, you cannot use the mailing list.
<2> Please input the personal name of user in the Name.(Please do NOT input the name which can't specify an individual like department name or title.)<3> Please input User Information with users' consent.
(On the 1st day of use, we will send an E-mail "mail of the notice of a temporary password" to newly registered user.)
BelongingOrganization
Code (*1)

NameE-mail Address(User ID) (*2)

Approval (*5) (*6)

Given Name

E-mailFamily Name Language

Log
viewer

User
Admin

(*3)

(*4)

Approval
Authority

Individual Approver (*7)

1MDsample_A@sample.jpp

Ataro

SampleEnglishOFFOFF

belonging div sample_A@sample.jpp

2

SED

sample_B@sample.jpp

BtaroSample

EnglishOFFOFF

belonging div sample_B@sample.jpp

3

DevG1

sample_C@sample.jpp

Ctaro

SampleEnglishOFFOFF

belonging div sample_C@sample.jpp

4

DevG2

sample_D@sample.jpp

Dtaro

SampleEnglishOFFOFF

belonging div sample_D@sample.jpp

5

DevG3

sample_E@sample.jpp

Etaro

SampleEnglishOFFOFF

belonging div sample_E@sample.jpp

6
7
8
910

＊new Form
3. User Information
Please enter information of a user who belongs to the organization entered in "2. Organization Information". If more cells to enter are necessary, add lines ( copy and insert the existing line).
Please enter a personal name for "Name". Any name that is not personally identifiable, such as division name or title, cannot be registered.

NoBelonging
Organization CodeCategory*1*2Name *4

User ID(E-mail Address)*3

Given Name

Setting of Authority *5

Family Name

E-mailLanguage

Log Viewer

Registration
FormDownload

Setting of Approval Authority *6
Approval Authority

Designation of Approver(Scope of Approval)(Designation of User as Approver)1

MDsample_A@sample.jpp

Ataro

SampleEnglishOFFOFF

belonging div

sample_A@sample.jpp

2SED

sample_B@sample.jpp

BtaroSample

EnglishOFFOFF

belonging div

sample_B@sample.jpp

3

DevG1

sample_C@sample.jpp

Ctaro

SampleEnglishOFFOFF

belonging div

sample_C@sample.jpp

4

DevG2

sample_D@sample.jpp

Dtaro

SampleEnglishOFFOFF

belonging div

sample_D@sample.jpp

5

DevG3

sample_E@sample.jpp

Etaro

SampleEnglishOFFOFF

belonging div

sample_E@sample.jpp

6
7
8910

(Former) English version - User Registration Form (Standard)
In case of the former Form “User Registration Form (Standard), copying and pasting of its contents cannot be used.
Please input the contents one cell by one cell in the new Form when transferring them from the former Form.
＜1. Company Information＞
The cells of the former Form, which correspond to those of the new Form, are as follows.
In case of adding a line in the new Form, please copy and insert the existing line.
＊former Form
[Company information]
Company Name (*1)

Sample Co. Ltd.

e.g.) Sample, Inc.

U.S.A.

CountryNo
D.e-Express
Administrator

DeleteE-mail Address
sample_A@sample.jpp

1(*2)e.g.) JapanName
Given Name
AtaroTEL

E-mailLanguage

01-234-5678

EnglishFamily NameSample23＊new Form
1. Company InformationSample Co. Ltd.

Company Name *1

Sample Co. Ltd.
e.g.

U.S.A.

CountryNoU.S.A.
Name / Name of Window

Category *3

Joe Sample
D.e-Express
Administrator*2← If no change from the currently registered information,please leave a cell blank (unselected).
(The same applies to "2. Organization Info." and "3. User Info." below.)e.g.
Delete1

Data Exchange Counter
Ataro Sample

E-mail Address

counter_sample_joe@sample.jpp

Englishcounter_sample_DE@sample.jpp

Englishsample_A@sample.jpp

English2
3

Please put together “Given name” and “Family name” ofthe former Form in one cell of the new Form.
＜2. Organization Information＞
Please enter “EDI” (in half-width alphabet) conveniently for “Organization Code” and “Organization Name”
of the section “Organization Information” in the new Form.

2. Organization Information
Please enter an organization that is positioned under the company entered "1. Company Information" above. If more cells to enter are necessary, add lines ( copy and insert the existing line).
Please register at least one organization below.

No1
2
3
45

Category*1Higher Level OrganizationCodeOrganizationCodeEDIOrganization Name *2EDIE-mailLanguage＜3. User Information＞
The cells of the former Form, which correspond to those of the new Form, are as follows.
In case of adding a line in the new Form, please use copy and insert the existing line.
*In case of having set “High speed option” to ON in the former Form “User Registration Form (Standard)”,from next application, please use another Form “4) High-Speed option” for setting the option to ON.
＊former Form
[User information]
Notice :No<1> Please do NOT share a single ID(E-Mail address) among more than one person. Also, you cannot use the mailing list.
<2> Please input the personal name of user in the Name.(Please do NOT input the name which can't specify an individual like department name or title.)<3> Please input User Information with users' consent.
(On the 1st day of use, we will send an E-mail "mail of the notice of a temporary password" to newly registered user.)Name

E-mail Address(User ID) (*1)

DeleteGiven Name

E-mailLanguage

Family Name

Logviewer

UserAdmin

(*2)

(*3)

Highspeedoption

Approver (*4)

1sample_A@sample.jpp

AtaroSample

EnglishOFFOFFON

sample_A@sample.jpp

2

sample_B@sample.jpp

Btaro

SampleEnglishOFFOFFON

sample_B@sample.jpp

3

sample_C@sample.jpp

Ctaro

SampleEnglishOFFOFFON

sample_C@sample.jpp

4

sample_D@sample.jpp

Dtaro

SampleEnglishOFFOFFON

sample_D@sample.jpp

5sample_E@sample.jpp

Etaro

SampleEnglishOFFOFFON

sample_E@sample.jpp

6
7
8910

Also, please enter “EDI” (in half-width alphabet) conveniently for “Belonging Organization Code” of each user in the new Form.
＊new Form
3. User Information
Please enter information of a user who belongs to the organization entered in "2. Organization Information". If more cells to enter are necessary, add lines ( copy and insert the existing line).
Please enter a personal name for "Name". Any name that is not personally identifiable, such as division name or title, cannot be registered.

NoCategory*1

Belonging
Organization CodeUser ID(E-mail Address)*2*3

Name *4
Given Name

Setting of Authority *5

Family Name

E-mailLanguage

Log Viewer

Registration
FormDownload

Setting of Approval Authority *6
Approval Authority

Designation of Approver(Scope of Approval)(Designation of User as Approver)1

EDI

sample_A@sample.jpp

Ataro

SampleEnglishOFFOFF

belonging div

sample_A@sample.jpp

2

EDI

sample_B@sample.jpp

Btaro

SampleEnglishOFFOFF

belonging div

sample_B@sample.jpp

3

EDI

sample_C@sample.jpp

Ctaro

SampleEnglishOFFOFF

belonging div

sample_C@sample.jpp

4

EDI

sample_D@sample.jpp

Dtaro

SampleEnglishOFFOFF

belonging div

sample_D@sample.jpp

5

EDI

sample_E@sample.jpp

Etaro

SampleEnglishOFFOFF

belonging div

sample_E@sample.jpp

6
7
8
910

Please enter “EDI”(in half-width alphabet).