Section C
Application Form for Warehouse Keeper Registration and Approval ofIndividual warehouse locations.
When completed and signed, this form needs to be returned to The MMTA Executive Team, 3-4 Bower Terrace,Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Alternatively a scanned form can be sent to:
executive@mmta.co.uk

Name of Wharf/Warehouse: ………………………………………………………………………………..
Address: ………………………………………………………………………………………………………
…………………………………………………………………………………………………………….……
………………………………………………………………………………………………………………….
Telephone: ………………………………………Fax: …………..………………………………………….
Email: …………………………………………….Website………………………………………………….

1.

Companya)

Name of Warehouse (if partnership, full names of all partners):…………………………………………………………………………………………………………….……
………………………………………………………………………………………………………………….
b)

When was the company established?

…………………………………………………………………………………………………………….……
c)

Address of company:…………………………………………………………………………………………………………….……
………………………………………………………………………………………………………………….
d)

Are you owners of the warehouse? If not, state the lessor and the terms of the lease:…………………………………………………………………………………………………………….……
………………………………………………………………………………………………………………….
e)

Do you belong to any warehousing or similar associations? If so, please give details:…………………………………………………………………………………………………………….……
…………………………………………………………………………………………………………………

Date First Effective: December 1995

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Section C (continued)f)

Are you fully customs licensed

Yes [ ]No [ ]g)

Do your working procedures conform to ISO standards

Yes [ ]No [ ]

2.

Accommodationa)

Total enclosed storage space available for Minor Metals, Ferro Alloys, Precious Metals, RareEarths, Minerals and Ores…..…………………….……………………………………….…

b)

Address(es) of premises in which materials are to be accommodated:I) ……………………………………………………………………………………………….………
……………………………………………………………………………………………….…………
II) ………………………………………………………………………………………………………
……………………………………………………………………………………………….…………
III)………………………………………………………………………………………………………
……………………………………………………………………………………………….…………

c)

Construction materials of: (continue on separate sheet if necessary)Walls …………………………………………………………………………………….………….…
Roofing …………………………………………………………………………………….…....….…
Floors …………………………………………………………………………………….….……...…
Boundary fencing and gates …………………………………………………………...…….….....

d)Number of Storeys ……………………………………………………………………….….……....

(e)

Extent of perimeter boundary fencing and type of security gates installed ..............................
……………………………………………………………………………………………….…………

3.

Facilitiesa)

For Weighing:
How many types of weighing scales? Please indicate the details of each scale, including theaccuracy …………………………...............................................................……………………
……………………………………………………………………………………………….………...…

How frequently checked by staff ..………………………………………….……………………..
How frequently checked by independent company .…………………………………………….

Date First Effective: December 1995

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MMTA: 3-4 Bower Terrace, Tondbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

Section C (continued)
Date of last independent check …...…………………………….…………………………………
Name of last independent checking company …………………………………………………..
Can you supply detailed gross, tare and net weight certificates?

Yes [ ]No [ ]Can you gross weigh parcels on receipt into store, in accordance with our warehouse
criteria procedure?
Yes [ ]No [ ]b)

For Sampling:
Do you have facilities for repairing damaged packaging, e.g. drums, bags, barrels etc., tooriginal sound condition?

Yes [ ]No [ ]c)

Do you have any cutting facilities?

Yes [ ]No [ ]

4.

Transporta)

Is there direct access byRoad:

Yes [ ]No [ ]Rail:

Yes [ ]No [ ]

Water:Yes [ ]No [ ]b)

If no direct access, state location and distance to nearest:
Public Road: …………………………………………………………………………………...
Rail Head: ………………………………………………………………………………………….
Quay: ……………………………………………………………………………………………….

5.

Securitya)

Nature of exterior doors and how secured:……………………………………………………………………………………………………….

b)

How are windows secured and protected?
……………………………………………………………………………………………………….

c)

Is there an automatic alarm system?

Yes [ ]No [ ]

If yes, give details of system and how an alarm is raised and transmitted to the police:……………………………………………………………………………………………………..…
………………………………………………………………………………………………….…….
Date First Effective: December 1995

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MMTA: 3-4 Bower Terrace, Tondbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

d)Section C (continued)
Is there an internal alarm system. If so, please give details……………………………………………………………………………………………………….

e)Fire detection and prevention arrangements:……………………………………………………………………………………………………….

f)

Are there watchmen permanently on the premises when the warehouse is closed?
Yes [ ]No [ ]

If yes, how many? ……………………………..………………...................................................
If no, are the premises visited by security patrols?

Yes [ ]No [ ]

If yes, please give details of period during which patrols operate and frequency of visits:………………………………………………………………………………………………….……..
g)

Are floodlights used?

Yes [ ]h)How often are physical checks made on goods in store?

No [ ]…………………………………………………………………………………………..…………….
i)

Additional security arrangements (information will be treated in strict confidence):………………………………………………………………………………………………….……..
……………………………………………………… (continue on separate sheets if necessary)j)

Have premises been surveyed by an insurance company?
If yes:Yes [ ]No [ ]How often are premises surveyed? ………………………..…………………………..
Date of last survey: ………………………………………………………………………
Insurers name and address: …………………………………………………..………..

k)

How many CCTV cameras cover the entrance to the fenced perimeter and the outside
and/or inside of the warehouse building(s) and also how long are these recordings kept?
………………………………………………………………………………………………….……..

6.

Rate on Intake and/or Dispatcha)

Approximate tonnage handled per week inwards: ………………………………………………

b)

Appropriate tonnage handled per week outwards: ………………………………………………

c)Number of cranes: …………………………………………………………………………………..

Date First Effective: December 1995

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MMTA: 3-4 Bpwer Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

Section C (continued)d)Number of fork-lift trucks: …………………………………………………………………………..

e)

Do you have bundling/strapping facilities?

Yes [ ]No [ ]f)

Can you handle all types of container traffic?

Yes [ ]No [ ]g)

Do you have facilities for, and do you guarantee, securing loads within the container,
particularly where different metals and materials are carried?

7.

Yes [ ]No [ ]Warrants & Warehouse Receipts
Warrants

Warehouse Receiptsa)

Do you issue the following?

Yes [ ] No [ ]Yes [ ] No [ ]b)If yes, are they transferable?

Yes [ ] No [ ]Yes [ ] No [ ]c)Do you invariably insist on endorsement before giving delivery to a holder other than namedon the Warrant or Receipt?

d)

Yes [ ] No [ ]Do they clearly show that "Insurance is the responsibility of the Warrant (or Receipt) holder"?
Yes [ ] No [ ]e)Yes [ ] No [ ]Yes [ ] No [ ]What specific controls are exercised over the handling and issuing of Warrants &/orReceipts? ..…………………………………………….…………………………………….……..
…………………………………………………………..……………………………………………

f)

PLEASE SUBMIT specimen copies of the Warrants & Warehouse Receipts currently in use.

8.

Staffa)Number of Partners/Directors: ……………………………………………………………………

b)

Number of warehouse staff: ………………………………………………………………………

c)Number of office staff: ..…………………………………………………………..……………….

d)Total number of staff: ………………………………………………………………………………

e)

Number of employees with more than 10 years experience in the business: ……………….

9.

Stock Auditinga)

Is a physical stock audit carried out in full?

Yes [ ]No [ ]

If yes, how often? …………………………………………………………………………………

Date First Effective: December 1995

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MMTA: 3-4 Bower Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

Section C (continued)b)

Have you also got your own audit department?

Yes [ ]No [ ]

If yes, give details and qualifications of the senior staff, and basis of audit: ……………….
……………………………………………………………………………………………………….
……………………………………………………… (continue on separate sheet if necessary)

10. Insurancea)

Do you insure against the following. If yes, please give detailsi) Loss through forged and/or fraudulent Warrants/Receipts.

Yes [ ]No [ ]ii) Negligence/errors/omission of partners.

Yes [ ]No [ ]iii) Negligence/errors/omission of directors and any other staff

Yes [ ]No [ ]b)

Detail other risks insured: ………………………………………………………………………..

c)

Do you cover any risks yourselves by way of provision in your Balance sheet?
Yes [ ]No [ ]

If yes, please give details: …………………………………………..…………………………...
d)Has the company sustained any loss as a direct result of any listed below?
i) Errors and/or omissions and/or negligence:

Yes [ ]No [ ]If yes, give full details ……………………………………………………………………………...
ii) Fraud and/or dishonesty:

Yes [ ]No [ ]

If yes, give full details ……………………………………………………………………………...
e)i) The MMTA requires warehouses to have in place indemnity insurance of at least
US$1,250,000.00 (or local currency equivalent at rates confirmed by the MMTA Committee)
covering Fraud, Negligence or Unexplained Loss for any one occurrence.
PLEASE SUBMIT a copy of your company’s indemnity insurance covering this clause, aswithout this document the warehouse’s approval will not be considered.
ii) The warehouse needs to waive their right to ‘Limited Liability’ in respect of the above andthe warehouse must confirm this in writing to the MMTA as well as to their insurers.
iii) The MMTA also requires written confirmation that any deductibles held back by theDate First Effective: December 1995

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MMTA: 3-4 Bower Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

Section C (continued)
insurers will be settled directly by the warehouse.
Please note that the MMTA will write directly to your insurer requesting their confirmation ofwhen they last carried out an inspection of the warehouse if this is not made clear on theinsurance documents.
It is the warehouse’s responsibility to ensure that the MMTA is sent a copy of the relative
insurance indemnity policy at each renewal.
f)

Has any application for insurance made on behalf of the company for any risks in sections10 a), b), c) and risks and perils to the premises ever been: (If yes, please give details)

11.

i) Declined

Yes [ ]No [ ]ii) Cancelled

Yes [ ]No [ ]iii) Refused at renewal

Yes [ ]No [ ]

Balance Sheet

PLEASE SUBMIT the latest statutory Report and Accounts of your company.

12.

Commercial Interests

Has your company or its associated companies any commercial interests in the metal trade?
Yes [ ]No [ ]

If yes, please give details: …………………….………………………………………………………….
……………………………………………………………………………………………………………….

13.

References

Please give the names of two MMTA member companies who use your wharf/warehouse and whowill propose / second your application (they may authorise MMTA Executive Team by email).
Proposer: …………………..……………………………………………………………………………….
……………………………………………………………………………………………………………….

Seconder: …………………..………………………………………………………………………………
……………………………………………………………………………………………………………….
The Proposing Member and Seconding Member must not be related to the applicant or each other throughcommon ownership or common directorship or similar.
Date First Effective: December 1995

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MMTA: 3-4 Bower Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk

Section C (continued)

14.

Inspection & Documentation

By signing this document you accept that:i)

The cost of inspection of wharf/warehouse will be for your account.

ii)

All relevant documents are to be in the English language, or must be accompanied bycertified English translations.

15.

Declaration of Warehouse:We hereby warrant that all statements and particulars made after diligent inquiry are true and that
we have not suppressed or misstated any material facts. In respect of MMTA Membership wehereby confirm that, upon being granted Registration and Approval, we shall apply to become an
MMTA member and comply with the Warehouse Procedures for Member companies, which havebeen established and published by the Association. We hereby acknowledge that in the event of an
unsuccessful MMTA membership application then MMTA warehouse approval is automaticallywithdrawn.
Signature of Director/Partner, who is deemed to be a person authorised to sign on behalf of thecompany.
(Name) …………………………………………………………..… Date: ….…..………………………….
(Signature) …………………………………………………………………………………………...............
REMINDER TO PLEASE SUBMIT:i)
Specimen copies of the Warrants & Warehouse Receipts currently in use.
ii)
A copy of your company’s indemnity insurance, waiver and written confirmation that any
deductibles held back by the insurers will be settled directly by the warehouse.
iii) The latest statutory Report and Accounts of your company.
Thank you!
UPON COMPLETION PLEASE RETURN TO:
MMTA Executive Team, 3-4 Bower Terrace, Tonbridge Road, Maidstone,Kent, ME16 8RY, UK , or Email: executive@mmta.co.uk Tel: +44 (0)207 833
APPLICATION PROPOSER & SECONDER

0237(must be existing unconnected MMTA members and may authorise MMTA by email)
Proposed by: (signature)……….…………………,……..……….Date: ….…..………………………….
(NAME IN CAPITALS)……….………………………………..…..Company: ……….…………………...
Seconded by: (signature)……….…………………,……..……….Date: ….…..………………………….
(NAME IN CAPITALS)……….………………………………..…...Company: .……….…………………..
Date First Effective: December 1995

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Revision #9 March 2021

MMTA: 3-4 Bower Terrace, Tonbridge Road, Maidstone, Kent, ME16 8RY, UK. Tel: +44 (0)207 833 0237, Email: executive@mmta.co.uk