July 15, 2020
Announcement of FY2020 Subsidies for MICE Events
With funding provided by Kyoto City and Kyoto Prefecture, the Kyoto Convention & Visitors Bureau
offers a variety of subsidies for attracting and holding MICE* events. Applications are now being
accepted for fiscal year 2020 subsidies, which include new and expanded subsidy options.
The main changes this fiscal year for Kyoto City include the addition of new subsidies to support
both facilities and organizers in holding safe and secure events in line with new standards to preventthe spread of the novel coronavirus, as well as an expansion of subsidy options. This includes anincrease in the maximum subsidy amount for the Kyoto Culture for Meeting and Events Subsidy in aneffort to increase MICE participants’ exposure to Kyoto’s traditional culture and industries.
Additionally, with continuing restrictions on foreign travelers due to the novel coronavirus, Kyoto
Prefecture has relaxed nationality requirements for international meetings, expanded eligibility toinclude small-scale international meetings, and raised the maximum subsidy amounts in an effort tosupport MICE events held in Kyoto Prefecture.
The Kyoto Convention & Visitors Bureau will continue efforts to contribute to local economic
recovery and vitalization by providing support for attracting and holding safe and secure MICE eventsin Kyoto City and Kyoto Prefecture.
*MICE: an acronym for Meetings, Incentives, Conventions, Events/Exhibitions, used to refer to business eventsand meetings

Details
1. Changes/Additions to Kyoto City MICE Subsidies(1) NEW: Safe and Secure Meetings & Events Subsidy (For Facilities) (Attachment 1, ①)
・Eligibility: Managers/operators of MICE facilities
・Applicable costs: Costs for measures meant to prevent the spread of infection (purchaseof thermographic cameras, non-contact thermometers, etc.)*Costs incurred between April 1 – Dec. 31, 2020 only・Subsidy amount: Up to 2/3 of eligible costs, maximum 1,000,000 JPY
・Application period: Wed. July 15 – Fri. Aug. 14, 2020
(2) NEW: Safe and Secure Meetings & Events Subsidy (For Organizers) (Attachment 1, ②)
・Eligibility: Organizers of corporate meetings, incentive tours, conferences, etc.
・Applicable costs: Costs for measures meant to prevent the spread of infection (rentingadditional space to avoid closed spaces/crowded places/close-contact settings,purchasing masks, etc.)
・Subsidy amount: Up to 2/3 of eligible costs, maximum 300,000 JPY
・Application period: Wed. July 15, 2020 onward (until budget limitations are reached)(3) NEW: FY2020 Large-Scale Conventions Subsidy (Attachment 1, ③)
・Eligibility: Organizers of conventions, conferences, congresses
・Applicable costs: Costs for holding large-scale meetings (500 or more participants) during
the 2020 fiscal year (April 1, 2020 – March 31, 2021)
・Subsidy amount: Maximum 10,000,000 JPY
・Application period: Wed. July 15, 2020 onward (until budget limitations are reached)1(4) EXPANDED: Kyoto Culture for Meetings & Events Subsidy (Attachment 2, ④)
Cultural Programs
Eligibility
Max. Subsidy Award
Subsidy Coverage
Application Period

Traditional Industries

Organizers of meetings, incentive tours, alumni gatherings, etc.
Increase from 300,000 JPY to 500,000 JPY
Increase from 70% to 100%

100%

From Wed. July 15 until budget limitations are reached※For a purchase of more than 1,000,000JPY of traditional handicrafts,
increase in maximum subsidy award from 500,000JPY to 750,000JP(5) EXPANDED: Small- and Medium-Scale MICE Events Subsidy (Attachment 2, ⑤)・Eligibility: Organizers of corporate meetings, incentive tours, conferences, etc.
・Maximum subsidy amount:- Increase from 200,000JPY to 300,000JPY for small-scale events- Increase from 500,000JPY to 600,000JPY for medium-scale events
・Application period: Wed. July 15, 2020 onward (until budget limitations are reached)
2. Changes to Kyoto Prefecture MICE Subsidies (Attachment 3)(1) EXPANDED: Mini MICE Support
Subsidies for conventions, corporate meetings, and incentive tours:
Required number of participants lowered from 50 participants to 30 participants(2) EXPANDED: Support for domestic conventions
Subsidies for conventions and corporate meetings:
No nationality requirements for events with 50 or more participants
Breakout session subsidy:
No nationality requirements(3) EXPANDED: Increase in maximum subsidy amount
Subsidies for conventions, corporate meetings, and incentive tours:
30 – 49 participants: Increase from 100,000 JPY to 200,000 JPY
50 – 199 participants: Increase from 200,000 JPY to 300,000 JPY
200 or more participants: Increase from 500,000 JPY to 600,000 JPY※ For more details, please see Attachments 1-4※ Subsidy details may change depending on the circumstances of the coronavirus pandemic.
3. Applications/Inquiries
Kyoto Convention & Visitors Bureau, Bidding and Promotion Division/Event Support Division
TEL: +81-(0)75-353-3053 (Weekdays 8:45 – 17:30 JST)
FAX: +81-(0)75-353-3055
E-mail: kyoto@hellokcb.or.jp
Address: 78 Kankoboko-cho, Muromachi Higashi-iru, Shijo-dori, Shimogyo-ku,Kyoto, Japan 600-8009

2

Kyoto City Subsidy Guidelines

Attachment 1※①～③ are new subsidies for FY2020 (①is for facilities only)

Subsidy①

Safe and Secure Meetings & Events Subsidy (For Facilities)②

Safe and Secure Meetings & Events Subsidy (ForOrganizers)③

FY2020 Large-Scale Conventions Subsidy

Requirements

Managers/operators of meeting facilities, accommodation facilities,
unique venues, etc.

Organizers of:
Ｍ Corporate meetings
Ｉ Incentive tours
Ｃ Conferences, conventions, congresses

Organizers of:
Ｃ Conferences, conventions, congresses

Costs for measures meant to prevent the spread of infection, incurred between
April 1 – December 31, 2020
Ex.: Thermographic cameras, non-contact thermometers, large-sized fans forventilation, installing or improving wireless internet capabilities, etc.

Costs for measures meant to prevent the spread ofinfection
Ex.: renting additional space to avoid closed
spaces/crowded places/close-contact settings, purchasingmasks or hand sanitizer, etc.

Ｃ Costs for holding large-scale meetings

Up to 2/3 of applicable costs with the maximum amount listed below, based onthe (largest) number of participants in an international conference (JNTOstandard) held at the facility within the past 3 years:
50 - 199 300,000 JPY
200 - 499 500,000 JPY
500 or more 1,000,000 JPY

Up to 2/3 of applicable costs with the maximum amountlisted below, based on the size of the meeting:
Small-scale: Ｍ･Ｉ･Ｃ 100,000 JPY
Medium-scale: Ｍ･Ｉ･Ｃ 200,000 JPY
Large-scale: Ｍ･Ｉ･Ｃ 300,000 JPY

Ｃ 10,000,000 JPY

Duration

Ｍ ･Ｉ ･ＣＣ

Participants

Small-scale: Ｍ･Ｉ･Ｃ 50 - 199
Medium-scale: Ｍ･Ｉ･Ｃ 200 - 499
Large-scale: Ｍ･Ｉ･Ｃ 500 or more
(No nationality requirements)

Eligibility

Applicable Costs

Maximum Subsidy
AwardApplication Period

Notes

Wed. July 15 – Fri. August 14, 2020

1 day or more

2 days or more

Ｃ 500 or more (no nationality requirements)

From Wed. July 15, 2020 until budget limitations are reached

Depending on the size of the meeting, can be used inconjunction with ③，④，⑤，⑦

3

Can be used in conjunction with ②，④，⑦.
Meeting must take place during fiscal year 2020 (April2020 – March 2021)

Kyoto City Subsidy Guidelines※ Changes for FY2020 are underlined

Subsidy s④

Kyoto Culture for Meetings & Events Subsidy

Requirements

Eligibility

Organizers of:
Ｍ Corporate meetings
Ｉ Incentive tours
Ｃ Conferences, conventions, congresses
Ａ Alumni meetings, etc.

⑤Attachment 2⑥ Large-Scale International Conventions
Subsidy⑦ Subsidy for Attracting Large-Scale
International Conventions

Organizers of:
Ｃ Conferences, conventions, congresses

Organizers of:
Ｃ Conferences, conventions, congresses

Ｍ･Ｉ･Ｃ Costs of holding the meeting or event

Ｃ Costs for holding large-scale meetings

Ｃ Costs for attracting meetings:(1) Advertising(2) Printing(3) Venue rental for promotional events(4) Inviting/hosting key persons(5) Other costs deemed necessary

Small: Ｍ･Ｉ･Ｃ 300,000 JPY
Medium: Ｍ･Ｉ･Ｃ 600,000 JPY

Ｃ 10,000,000 JPY

Ｃ 1,000,000 JPY

Ｍ･Ｉ･Ｃ 2 days or more

Ｃ 3 days or more

Ｃ 3 days or more

Small: Ｍ･Ｉ･Ｃ 50 - 199
Medium: Ｍ･Ｉ 200 or more
Ｃ200 - 499(No nationality requirements)

Ｃ 500 or more participants from 3 or morecountries (including at least 100 non-Japaneseparticipants from outside Japan)

Ｃ 500 or more participants from 3 or morecountries (including at least 100 participantsfrom outside Japan)

Small- and Medium-Scale MICE Events
Subsidy

Organizers of:
Ｍ Corporate meetings
Ｉ Incentive tours
Ｃ Conferences, conventions, congresses

Ｍ ･ Ｉ ･ Ｃ ･ Ａ Costs for introducing Kyoto culture intomeetings and events (can combine (1) and (2))

Applicable Costs(1) Kyoto Cultural Programs※１
Costs for including programs such as Japanese dancing,drumming, tea ceremonies, kimono wearing, and sakebarrel opening ceremonies as part of a reception,opening ceremony, etc.
(2) Kyoto Traditional Industries Programs※2
Costs for traditional Kyoto handicraft gifts fordelegates, workshop tours, handicraft-related hands-onexperiences, arranging for Kyoto Miss Kimono to attend
eventsMaximum Subsidy
Ｍ･Ｉ･Ｃ･Ａ 500,000 JPY (in some cases, 750,000 JPY）
Award
1 day or more※3

DurationＭ･Ｉ･Ｃ･Ａ

Participants

Ｍ･Ｉ･Ｃ 30 or more
Ａ 100 or more (50% or more of participants must live
outside Kyoto City)

Application PeriodNotes

From Wed. July 15, 2020 until budget limitations are reached※1 100％ of costs (maximum 500,000 JPY)
※2 100％ of costs (maximum 500,000 JPY)
For a purchase of more than 1,000,000 JPY of traditional
handicrafts, maximum 750,000 JPY※3 At least 70% of participants must stay at least 1 nightin Kyoto City (except for alumni meetings)

Can be used in conjunction with ④4Must apply before the host destination isdecided (meeting must take place in April
2021 or later)Must apply before the host destination isdecided

Kyoto Prefecture Subsidy Guidelines※ Changes for FY2020 are underlined

Attachment 3Subsidy⑧ Convention Subsidy⑨ Breakout Session Subsidy⑩ Corporate Meeting Subsidy⑪

Costs for holding a convention, etc.

Costs for holding a breakout

Costs for holding a corporate

Costs for holding an incentive tour,

Costs for holding an excursion, etc. thatwithin Kyoto Prefecture but outside ofsession within Kyoto Prefecture

meeting, etc. within Kyoto Prefectureetc. within Kyoto Prefecture but

includes at least 1 location within Kyoto

Kyoto City limits

but outside of Kyoto City limits

but outside of Kyoto City limits

outside of Kyoto City limits

Prefecture but outside of Kyoto City limits

Based on number of meeting

Based on number of incentive tour

participants:

participants:

Incentive Tour Subsidy⑫Excursion Subsidy

Requirements

Applicable Costs

Based on number of convention
Based on number of breakout
participants:
Maximum Subsidy

session participants:

Based on number of excursion participants:

30 - 49：200,000 JPY
Award

30 - 49：200,000 JPY

30 - 49：200,000 JPY

50 - 199：300,000 JPY

50 - 199：300,000 JPY

200 or more：600,000 JPY

200 or more：600,000 JPY

15 - 99：200,000 JPY

15 or more：300,000 JPY

50 - 199：300,000 JPY
100 or more：300,000 JPY
200 or more：600,000 JPY

Duration

2 days or more

2 days or more

2 days or more for meetings and events(main convention must meet thetaking place within Kyoto Prefecture

requirements of ⑧ and take2 days or more

2 days or moreor

place within the Kansai area

2 days or more for corporate meetings/including Kyoto Prefecture)

incentive tours taking place in Kyoto City

30 - 49：Must be from 2 or

30 - 49：Must be from 2 or

15 or more

more countries including Japan

No nationality requirements for the50 or more：At least half of themain convention/corporate meeting

participants must be from outside※For incentive tours, at least half of theJapan

participants must be from outside Japan

30 - 49：Must be from 2 ormore countries including Japan
Participants

15 or more

more countries including Japan

No nationality requirements

50 or more：No nationality

50 or more：No nationality
requirements
requirements

Application Period

Notes

From Wed. July 15, 2020 until budget limitations are reached

Can be used in conjunction with⑨⑫

Can be used in conjunction
with⑧⑫Can be used in conjunction with⑧⑨

5

Attachment 4Convention Bureau Subsidy
Subsidy⑬

City of Kyoto Visitors Host (Kyoto's Local
Interpreter Guides) Subsidy

Requirements

Ｃ Conferences, conventions,Eligibility

congresses

Ｃ Costs for using KVH guides for excursions,Applicable Costs
etc. within Kyoto CityＣ

Based on number of main conference

participants:
Maximum Subsidy
50 – 200: 30,000 JPYAward
201 – 500: 50,000 JPY
501 or more: 100,000 JPY
DurationＣ 2 days or moreＣ

50 or more participants fromParticipants
3 or more countries

From Wed. July 15, 2020 until budget
Application Period
limitations are reachedNotes6