Aichi Public University Corporation Code of Research Ethics
The Aichi Public University Corporation Code of Research Ethics is established by theAichi Public University Corporation (hereinafter referred to as the "Corporation") as theethical norms and research ethics required of all Researchers and Clerical Employees of
Aichi Prefectural University and Aichi University of the Arts, which are operated by theCorporation (hereinafter referred to as the "Universities"), for the purpose of preventionof fraudulence in Research Activities and unauthorized use of research funds, thereby
assuring the reliability and fairness of academic research.
Article 1: Definitions(Target Groups)
1-1 "Researchers" shall refer to teachers, research workers, students in theundergraduate and graduate schools, and other individuals engaged in research
activities in the Universities.
1-2 "Clerical Employees" shall refer to individuals engaged in operations andmanagement of research funds, including competitive research funds.
(Research Activities)
2-1 The term shall refer to any act of creating new knowledge on the basis of one's own
reflection, inspiration and ideas, and establishing a system of knowledge through theuse of facts and data as material, obtained through observation and experiment, taking
into consideration achievements of past researchers.
2-2 The term shall also refer to creative and expressive activities in various fields of art.
Article 2: Researchers’ and Employees' Duties(Autonomy and Self-discipline of Researchers)
1-1 Fraudulent activity in Research Activities shall be prevented as an act ofself-regulation on the basis of the autonomy and self-discipline of Researchers andresearch organizations. Leaders who train young Researchers, and students seeking tobecome Researchers, shall recognize autonomy and self-discipline when providing
guidance.
1-2 In joint research frameworks, each Researcher's role and responsibility shall beclarified, and appropriate support and advice shall be given, so that young Researchers
can perform independent Research Activities, and the Research Activities and theresults thereof shall be appropriately confirmed by the research representative.
(Participation in Compliance Training)2 Researchers and Clerical Employees shall participate in compliance training given by
the Corporation relating to prevention of fraudulence in Research Activities, and theoperation and management of research funds.
(Submission of Written Covenants)
3 Researchers and Clerical Employees shall, at the beginning of employment, put theirsignature to, and submit a written covenant in the designated formats (Forms 1 to 3),
pledging (i) to observe the Code of Research Ethics, (ii) not to engage in fraudulent
activity, and (iii) to accept disciplinary action by the Corporation and assume legal
responsibility in the event of fraudulent activity, in connection with Research Activities
and the use of research funds.
Article 3: Prevention of Fraudulence in Research Activities(Prohibition of Fraudulence)
1 When Researchers apply for, perform, or report any research, or publish theirresearch results, no intentional forgery (any act of creating data or research results that
do not exist), tampering (any act of altering research materials, equipment andprocesses and processing results obtained from data or Research Activities into resultsthat are not true), plagiarizing (any act of misappropriating other Researchers' ideas,analysis methods, data, research results, papers and terms without said Researchers'
consent or proper copyright notice), duplicate publication (any act of posting
substantially the same paper as ones already published, or that are being posted inanother academic journal, etc.), or inappropriate authorship (any act of not properly
disclosing the author of the paper) shall be permitted.
(Appropriate Method of Collecting Materials, etc.)
2 Researchers shall collect materials, information and data, etc., required for researchby using methods that are deemed academically and generally appropriate.
(Protection of Personal Information)
3 In light of the importance of privacy protection, Researchers and Clerical Employees
shall not disclose to any third party the materials, information and data, etc., which arecollected for research and are personally identifiable, without the consent of therelevant individual.
(Management of Materials, etc.)
4 Researchers and Clerical Employees shall take appropriate measures for preventing
loss, leakage or alteration, etc. of the materials, information and data, etc., collected or
created for the purpose of research. In addition, Researchers and Clerical Employees
shall properly retain the materials, information and data, etc., collected or created forthe purpose of research (hereinafter referred to as the "Materials, etc.") after the start of
the research, store the Materials, etc., for a reasonable period of time after thepublication of papers, etc., so that the research results can be verified by third parties
and, if necessary, disclose the Materials, etc., giving consideration to the protection ofpersonal information. The period and method of such storage shall be separatelydetermined by the Universities.
Article 4: Prevention of Unauthorized Use of Research Funds(Basic Guideline for Handling Research Funds)
1 Always keeping in mind that the source of research funds includes student tuition,subsidiaries and operating support funds granted by the national and local
governments, grants-in-aid from foundations, etc., and other donations, Researchersand Clerical Employees shall make efforts to use research funds in an appropriatemanner, so as to correspond to the mandate accompanying such funds.
(Increased Awareness of Use and Execution of Research Funds)
2-1 Researchers shall be aware that even an adopted research task suggested by theResearchers on their own initiative is supported by public funds, and such funds require
management by the organization.
2-2 Clerical Employees shall be aware that they are in a position to use their technicalcompetence to ensure that research funds are properly executed, and to conduct clerical
work for the purpose of achieving efficient carrying out of research.
(Prohibition of Use of Research Funds for Other Purposes)
3 Researchers shall use the research funds provided only for expenses required for theirresearch.
(Compliance)
4 Researchers and Clerical Employees shall comply with laws and regulations, as wellas the rules of the Universities, in connection with the use of research funds andmanagement of affairs relating to such use.
(Appropriate Management of Research Funds)
5 Researchers and Clerical Employees shall always examine the situation of theexecution of the budget so as to confirm that it conforms to the actual situation.
(Cooperation with Internal Audit)
6 Researchers and Clerical Employees shall cooperate with, and respond in good faith to,
an internal audit in connection with the use of research funds.
Article 5: Responsibility System of the Corporation, for Ensuring Research Ethics

(Responsibility System Chart)
1 The responsibility system chart of the Corporation for prevention of fraudulence inResearch Activities and research funds shall be as shown in Exhibit 1.
(Management Responsibility for Prevention of Fraudulence in Research Activities)
2-1 The President of each of the Universities shall be the chief administrative officer for
prevention of fraudulence in Research Activities (hereinafter referred to as the "Chief
Administrative Officer for Prevention of Fraudulence in Research Activities"), and theVice-President shall be directed by the President to act as an assistant to performgeneral adjustment in connection with such prevention (hereinafter referred to as the"Assistant Chief Administrative Officer for Prevention of Fraudulence in ResearchActivities"). In addition, the Director of the Academic Research and Information Centerin Aichi Prefectural University, and the Director of the Art Information Center of Aichi
University of the Arts, shall accept the roles of Supervisor for Prevention ofFraudulence in Research Activities, having substantial responsibility and authority tosupervise the Universities as a whole.
2-2 The President of the Corporation shall be the chief administrative officer forprevention of unauthorized use of research funds in the Corporation (hereinafterreferred to as the "Chief Administrative Officer for Prevention of Unauthorized Use ofResearch Funds") and the Secretary-General shall be directed by the Chairperson to act
as an assistant to perform general adjustment in connection with such prevention(hereinafter referred to as the "Assistant Chief Administrative Officer for Prevention ofUnauthorized Use of Research Funds"). The Director of the Corporation Administration
Division shall accept the role of Supervisor for Prevention of Unauthorized Use ofResearch Funds, having substantial responsibility and authority to supervise the wholeCorporation, and the Manager of the Personnel Section shall act as an assistant toperform practical adjustment (hereinafter referred to as the "Assistant Supervisor forPrevention of Unauthorized Use of Research Funds". In addition, the Directors of the
Administrative Divisions of the Universities shall be the "Administrative Officers forPrevention of Unauthorized Use of Research Funds", who shall be responsible formanagement of research funds of the Universities as a whole. The Administrative
Officers for Prevention of Unauthorized Use of Research Funds shall adjustcollaboration of the Supervisor for Prevention of Fraudulence in Research Activities andthe Supervisor for Prevention of Unauthorized Use of Research Funds.
(Responsibility for Promoting Compliance)
3-1 As for the Universities, the Deans of the faculties shall be the Compliance
Promotion Officers responsible for promoting compliance for the purpose of prevention

of fraudulence in Research Activities, reporting to the Supervisor for Prevention ofFraudulence in Research Activities. In centers where Researchers are assigned, orwhich receive research funds, the Director of the center shall be the Compliance
Promotion Officer. In the research institutes of Aichi Prefectural University, theDirector of the Research Promotion Bureau shall be the Compliance Promotion Officer.
3-2 As for the Corporation, the Directors of the Corporation Planning Department andof the Corporation Administrative Department shall be the Compliance Promotion
Officers responsible for promoting compliance for the purpose of preventing
unauthorized use of research funds, reporting to the Chief Administrative Officer forPrevention of Unauthorized Use of Research Funds. The Managers of the Planning andFinance Section, the Information Section, the Facility Management Section, theContract Section, and the Accounting Section shall aid the Compliance Promotion
Officers as Assistant Officers.
(Monitoring System for Research Activities)
4-1 The Supervisor for Prevention of Fraudulence in Research Activities shall monitor
promotion and proper execution of compliance in connection with prevention offraudulence in Research Activities.
4-2 To promote the implementation of the fraudulence prevention plan of Aichi
Prefectural University, the Research Support and Community Cooperation Section(hereinafter referred to as the "Prevention Plan Promotion Department") shall beestablished. The internal audit of the University shall be conducted by the General
Affairs Section of the University.
4-3 To promote the implementation of the fraudulence prevention plan of Aichi
University of the Arts, the Art Information and Public Relations Section (hereinafterreferred to as the "Prevention Plan Promotion Department") shall be established. Theinternal audit of the University shall be conducted by the General Affairs Section of theUniversity.
4-4 The Corporation Audit Office shall monitor proper execution of Research Activities,
including the monitoring system mentioned in the preceding paragraph, after obtaining
information on relevant factors for occurrence of fraudulence in Research Activities.
(Monitoring System for Execution of Research Funds)
5-1 The Supervisor for Prevention of Unauthorized Use of Research Funds, and theAssistant Supervisor, shall monitor promotion and proper execution of compliance inconnection with prevention of fraudulence for research funds.
5-2 The Corporation Audit Office shall monitor proper execution of contracts, andaccounting and travel expenses in connection with research funds, including themonitoring system mentioned in the preceding paragraph.
Article 6: Responsibility of the Corporation for Assurance of Research Ethics(Establishment and Implementation of the Prevention of Fraudulence Plan)
1-1 The Supervisor for Prevention of Fraudulence in Research Activities, and theSupervisor for Prevention of Unauthorized Use of Research Funds, shall establish aconcrete plan for prevention of fraudulence under the basic policy, and report on theprogress of implementation thereof to the Chief Administrative Officers.
1-2 The Supervisor for Prevention of Fraudulence in Research Activities and theSupervisor for Prevention of Unauthorized Use of Research Funds shall analyze thefactors leading to fraudulence in Research Activities and unauthorized use of researchfunds, report the factors to the Chief Administrative Officers, and exhibit appropriate
leadership in prevention thereof.
1-3 The Corporation Audit Office shall check the design and effectiveness of internal
controls for fraudulence prevention.
(Provision of Compliance Training)
2-1 The Supervisor for Prevention of Fraudulence in Research Activities, and theSupervisor for Prevention of Unauthorized Use of Research Funds, shall provide
compliance training annually, for improving the research ethics of Researchers andClerical Employees.
2-2 The Compliance Promotion Officers shall monitor whether the Researchers andClerical Employees of the division they manage and supervise receive such compliancetraining, conduct Research Activities appropriately, manage and execute competitive
research funds, etc., and shall report the situation to their Supervisor, and recommend
improvement as necessary.
(Response to Fraudulent Activity)
3-1 The Universities shall establish Rules for Handling Fraudulence in Research
Activities, and form a research ethics committee for the purpose of responding tofraudulence in Research Activities.
3-2 The Corporation shall establish Rules for Handling Unauthorized Use of ResearchFunds, for the purpose of responding to unauthorized use of research funds.
3-3 The research ethics committees of the Universities shall decide on a case of theResearchers' fraudulence in Research Activities and unauthorized use of research funds,
and the Corporation Staff Disposition Review Board shall decide on a case of theClerical Employees' unauthorized use of research funds.

Supplementary ProvisionThis Code of Research Ethics shall take effect as of March 13, 2015.
Supplementary ProvisionThis Code of Research Ethics shall take effect as of October 1st, 2018.
Supplementary ProvisionThis Code of Research Ethics shall take effect as of April 1st, 2021.