SPECIAL PROGRAMS FOR CORPORATE EVENTS – ELIGIBILITY CRITERIATokyo Convention & Visitors Bureau (TCVB) offers privilege programs for Corporate Meetings& Incentive Travel. The programs are offered to groups with a minimum of 70 visitor nights inTokyo.

ELIGIBILITY CRITERIAA Corporate Meeting or Incentive Travel group should meet the following criteria.
A “visitor night” is defined as one attendee staying for one night.
For example, 500 attendees spending two nights would be 1,000 visitor nights.
••A minimum of 70 visitor nights in Tokyo.
In the process of selecting a destination, you should specify a candidate city (s) other thanTokyo.
Your event must take place in Tokyo on or before MAR 31, 2025.
The itinerary must have events held in Tokyo or at least half a day of sightseeing in Tokyo.
Planned events should not be related to any political or religious issues or offend public morals.
The organizing company should not fall under any of the following:
1) Organized crime groups as specified under the Tokyo Metropolitan Government Ordinanceon Elimination of Organized Crime Groups.
2) Any members, employees, representatives, etc., are involved in an organized crime group.

••••

GROUP CATEGORY
70 and more
Visitor Nights,
choose A or B
70 – 399
Visitor Nights
400 – 999
Visitor Nights

Choice A:

Choice B:

Giveaway + Airport Welcome + VIP
Souvenir + One Choice from
Programs
Giveaway + Airport Welcome + VIP
Souvenir + One Choice from
Programs

Giveaway + Airport Welcome +VIP Souvenir + Tokyo Souvenir(*Pre-selected)*See PROGRAM CHOICES below.

More than
1000 Visitor
NightsGiveaway + Airport Welcome + VIP
Souvenir + Two Choices fromPrograms*Airport Welcome = At Haneda or Narita Airport, max. 4 flights per event*We provide Tokyo Souvenir when you prefer not to choose any Cultural/Entertainment Program(s)PROGRAM CHOICESCULTURAL PROGRAMS -------------------------------------------Authentic-Food-□ Authentic Tea Ceremony□ Sushi Making□ Tokyo Sake Lecture & Tasting-Team-Building-□□□□Team-Building Taiko Lesson
Tokyo Daredemo Bon DanceSamurai Training
MANGA Workshop-Sports activities-□ “Hokusai” Tokyo Yoga
-Sustainable activities-□ Tokyo Dyeing□ Kintsugi Workshop ~Bringing the Edo period antique pottery to the current era by Kintsugi method~□ Japanese Cooking with Tokyo Vegetables□ The KonMari Method™ Workshop□ Sustainable Gin Distillery Visit-Tour and Special visits-□ Mt. Takao Eco-Walking Tour ~Share stories about how to coexist with nature in a sustainable world~*□ Tokyo Cruise□ OkuTama Forest Therapy Tour*PARTY ENTERTAINMENT -------------------------------------------( Approx.10-15min.)

□□□
□□
□□
□□□□
□□
□

ORIENTARHYTHM Workshop“BLUETOKYO” Dance & Acrobatic Performance

Ninja Warriors
Tokyo “Awaodori” Dance Performance
Taiko Performance
Sumo EventJapanese Calligraphy Performance with Live Music“Kagamijishi” Performance – Lion Dance with Live Music“Wotagei” Performance“Ikebana” Flower Arrangement Performance“SIRO-A” Performance ~Fusion of Tokyo~ *For 400 and more Visitor Nights Only.
“Cha -No-Yu” Modernized Japanese Tea Performance
Robot Performance“Sumi-e” Japanese Ink Wash Performance*Tama is located in western Tokyo. This area is Tokyo’s oasis, blessed with an abundance of nature.
(Note) Please inquire as to the size of the group for each offering.

GENERAL TERMS AND CONDITIONS
1.
2.
3.
4.
5.

Applicants should submit the designated survey and final name list after the event. All applications are reviewed preliminarily.
Please provide a photo of your event in Tokyo with permission for usage. It will be used for our case studies and promotional purposes only.
Valid only for corporate meetings or incentive groups organized by private companies with a minimum of 70 visitor nights in Tokyo.
Only applicants who reside outside of Japan are eligible. Applicant must be either an event owner (a company) or a meeting planner.
The application must be submitted at least 1 month before arrival in Tokyo and no later than FEB 28, 2025, and the itinerary must have events
held in Tokyo or at least half a day of sightseeing in Tokyo.
6. All offers are subject to availability and venue conditions. When the requested program is not available, TCVB will offer an alternative program.
7. A green room for performers should be provided by the applicant.
8. Giveaway, Tokyo Souvenir, and Special Souvenirs for VIPs are available while stocks last and are subject to change without prior notice.
Tokyo Souvenirs are pre-selected and are not subject to individual choice.
9. Your application must be reviewed to receive support from TCVB. After the support is granted, a cancellation fee will apply if cancellation is madeby the organizer/applicant. TCVB will inform you of the cancellation fees and other conditions.
10. All offers are valid until MAR 31, 2025, and subject to change without prior notice.
11. Applications will be processed on a first-come, first-served basis. In the case that the number of applications exceeds our budget, the offer will
be closed, and no subsequent applications will be considered.
12. TCVB is not a supplier of the value-added offers and shall not be held responsible for any liabilities in relation thereto.
13. The value-added offers are subject to trade partners’ confirmation and Terms and Conditions.
14. For verification of the group’s eligibility under this application, TCVB reserves the right to request further information about the group and to
conduct on-site spot checks to confirm eligibility for privileges offered during the event period.
15. TCVB disclaims any liability for the quality or fitness of purpose of third-party products or services, or for any errors or omissions.
16. Before Tokyo’s Special Programs can be provided, it is required that you fill out and submit the application form to us in full. We may be unable
to supply the Special Programs if there are errors in the form, so please take care when filling it out.
17. Should the incentive groups arrive on different days under the same group name, the total number of participants would be counted as one
group.
18. The applicant must announce that the eligible event is using Tokyo's Special Programs.
19. TCVB has the right to cancel the arrangement should there be any false declaration in the submitted application form.
For details, please contact TCVB.

HOW TO APPLY
Please fill out this application form and send it with your itinerary written in English or Japanese toTCVB by email. The application should be submitted at least 1 month before arrival in Tokyo and nolater than FEB 28, 2025. Please note that the offer is not guaranteed until you have received confirmationfrom TCVB.

CONTACT
Business Events Team,Tokyo Convention & Visitors Bureau
businessevents@tcvb.or.jp