Required reading for new students.

◼ Beginning your new student life
◼ Student ID
Your student ID serves as proof that you are a student of Meiji Gakuin University. Always bring it with you when you
come to school, and please have it available to show any time you are asked to do so by faculty members or other university
staff. The student ID is an IC card.
It is also required in the following situations: When a student ID data reader is used to takeclass attendance.
 When taking examinations—if you don’t bring yourID, you can’t take the exam.
 When obtaining a Student Commuter Certificate orStudent Discount Certificate and when using themto purchase a student commuter pass, tickets etc.
 When requesting the issuing of certificates(Academic Transcript, Certificate of Student
Registration, etc.) and when receiving them.
 When using the library or other facilities.
 When using the self-service machine to obtain acertificate.
In order to prevent the misuse of your student ID, youare prohibited from giving or lending it to another person.
You are also prohibited from replicating your ID.
Student ID front
Student ID backProblems could occur if you lose your ID so you should
Student IDs for students admitted in April 2024 are valid until the endof March, 2028.
notify the police, etc. without delay.
Student IDs for students admitted in September 2024 are valid until
Student IDs are valid until the standard year of
September 20, 2028.
graduation. Students enrolled for more than four years
Please read the precautions on the back and take care to ensure that your(due to a repeated year, leave of absence, or other
ID is not improperly used.
reasons) have to renew their IDs on a yearly basis.
Student IDs are the property of the university. Please return your ID to the Academic Affairs Division if you are no longer
registered due to leaving school, expulsion, or other reasons.
* Your photographic data will used to for your student ID. Otherwise, it will only be used for issuing a temporary student ID
in the event that you forget to bring your student ID to examinations, or for educational activities, such as schoolingsupport during your time at this university. We implement strict controls to
Dept. of English
LE
ensure that your data is not used for other purposes. We respect theDept. of French Literature
LF
protection of personal information.
Dept. of Art Studies
LA* Take care of your student ID. Do not bend, drop or get it wet.
Dept. of Economics
EE◼ Student number
During your time at this university, your student number is always handled ina set with your name. This number is essential for administrative processing
involving your individual academic performance, your registration, and othermatters. On examination answer sheets, application/notification forms andother documents, please always write your number together with your nameYour student number will, of course, remain unchanged, and it will be usedboth before and after you graduate. For the alphabet letters, uppercase letters
are always used.

◼ Classroom numbers

Dept. of Business Administration
Dept. of International Business
Dept. of Sociology
Dept. of Social Work
Dept. of Juridical Studies
Dept. of Current Legal Studies
Department of Global Legal Studies
Dept. of Political Science
Dept. of International Studies
Dept. of Global and Transcultural Studies
Dept. of Psychology
Dept. of Education and Child Development
Dept. of Mathematical Informatics

EB
EG
SG
SW
JU
JC
JG
JP
KS
KC
PS
PE
MS

Either three- or four-digit numbers are used to identify classrooms, as shown in the diagram below.
Once you learn the location of each building and the meaning of the classroom number, you will know the classroom locations.
In the case of Yokohama buildings 5 and 6 and Shirokane Main Building and buildings 2 and 3, the first floor is below
ground level. For this reason, the floor number displays and external appearance differ somewhat.
Yokohama
Campus2

4

1

2

Building 4

1st floor

Room number

Shirokane
Campus1201

Main Building

2nd floor

Room number◼ Purchase of the Student Commuter Pass
• A student commuter pass may be purchased only for a reasonable route for commuting from the nearest station to thestudent’s address (as notified to the university) to the station nearest the Shirokane Campus/Yokohama Campus.
• It is not permitted to purchase the student commuter pass for a purpose other than commuting (e.g. club activities, apart-time job, etc.), for a route which is not the natural one, or for a route where the starting point or the finishing point is
not the nearest station to the university or your home.
Purchase using the “Student Commuter Pass Issue Record”: Standard purchase• In the case that you are commuting to only one of the campuses, Shirokane or Yokohama and you are using only one
railroad company or are transferring between two railroad companies, obtain a “Commuter Pass Purchase Application”
from the station and fill in the necessary information. Enter your commuting route in the “Student Commuter Pass Issue
Record” issued by the university, and submit these documents at the station along with your student ID. .
Purchase using the “Student Commuter Certificate”: Special purchase• When purchasing a student commuter pass involving three or more railroad companies (e.g. a commute that involves
transferring from Odakyu Electric Railway, to Sagami Railway, and then JR), a “Student Commuter Certificate” issued by
the Student Affairs Division is necessary. Please complete the procedures at the Student Affairs Division.
• As a general rule, the student commuter pass can only be purchased for the route from the nearest station to the student’s
address (as notified to the university) to the nearest station to either the Shirokane Campus or the Yokohama Campus,
but if you commute to both campuses, the university will issue a “Student Commuter Certificate.” Use the Academic
Affairs Division website on Port Hepburn to print out the Course Registration Confirmation Form, and then complete theprocedures at the Student Affairs Division.
• To purchase a student commuter pass for commuting to your student teaching location, please apply at the Student
Affairs Division on your campus more than one month prior to the start.

Front of the Student Commuter Pass Issue Record (sample)

Back of the Student Commuter Pass Issue Record (sample)

The period of validity varies depending on your school year!
Fourth-year students (who enrolled in 2021 or earlier) : Valid until March 31, 2025
Third-year students (who enrolled in 2022): Valid until March 31, 2026
Second-year students (who enrolled in 2023): Valid until March 31, 2027
First-year students (who enrolled 2024): Valid until March 31, 2028
* The certificate (discount coupon) is valid from enrollment to graduation, so please keep it close at hand during theschool year so that you do not lose it.

◼ Student Discount Certificate (Student Travel Fare Discount Certificate)This can be used by an individual when using JR lines to go home, go to classes (seminars, etc.), go to work, participate
in extracurricular activities, etc. Two certificates are issued each time. The certificates are valid for three months from dateof issue, and the discount applies when one-way travel is 101 or more working kilometers. The discount is 20% off regularfare. The certificates can be obtained from the self-service machine outside the Academic Affairs Section.

◼ Group discount (JR)When JR lines are used by groups (eight or more people, including the school personnel leading the group, travellingon the same schedule) for extracurricular activities, seminars, etc., the regular fair is discounted by 50%. The university
president’s approval stamp is necessary, so please obtain the prescribed application form at a JR counter or travel agent
and complete the procedures at the Student Affairs Division on your campus.
3◼ What should I do in this situation?
Situation

Contact

Change of address or phone
number (own / guarantor’s addressor phone number)
Change of guarantor

Make the change through the Academic Affairs Department website(It will take several days for the changes to be reflected.)

Change of name
You want to use an alias instead ofyour officially registered nameRegistration, etc.

You want to take the examination totransfer to another department
Academic Affairs
Department
You want to take a leave of absence (Kyōmuka)

You want to return to school (at endof leave of absence)
You want to withdraw from school

You want to re-enroll

Classes andexaminations

You were absent from class(Absence Slip)
You were absent from a regularexamination and request to take amakeup examination
You are unable to pay youruniversity fees by the deadline

Academic Affairs
Department

Academic Affairs
Department

You want to receive a loan in orderto pay your university fees

Student life

4

Submit Notification of Change of Guarantor.
Submit Notification of Changes in Various Matters (submit family
register copy or other documentation)
Foreign nationals or dual nationals may use only the alias shownon your certificate of residence.
Screening fee: ¥35,000. Complete the prescribed form with yourguarantor’s counter-signature and official seal. The submission
deadline will be posted on Port Hepburn.
Submit an Application for a Leave of Absence (with guarantor
counter-signature and official seal). The deadlines for submitting theapplication are the end of May for a spring term leave of absence
and the end of November for a fall term leave of absence. Attach astatement explaining your reasons.
The deadlines for submitting an Application for Reinstatement (withguarantor counter-signature and official seal) are the end of February
for a spring term return and the end of August for a fall term return.
Submit an Application for Withdrawal from School (with guarantor
counter-signature and official seal). The deadlines for submitting anapplication are September 20th for a spring term withdrawal and theend of March for a fall term withdrawal.
Submit an Application for Re-enrollment (with guarantor
countersignature and official seal). The deadlines for submitting anapplication are the end of February for a spring term re-enrollment
and the end of August for a fall term re-enrollment.
After confirming with the relevant faculty member that it is necessary,complete and submit the prescribed form with a certificate of reason
for absence. Permitted reasons are: illness, injury and bereavement
within third degree of consanguinity.
Complete the prescribed form and submit required certificate.
Deadline posted on Port Hepburn. For details see Course Guide.
A deferred payment bank transfer deadline applies to persons who
submit by the specified date the deferred payment request (sent topersons who have not paid their university fees after the payment
deadline)
See page 28 for details.
Notify the Student Affairs Department without delay after losing or
finding something (if you find something when the Student Affairs
Department is closed, please deliver it to one of the gate houses).
Found articles are stored for three months.
Notifications are made on the Student Affairs Department website,bulletin boards, etc. Inquire about the application method.

You have lost (or found) something
You want to apply for scholarshipfunds
You were injured (while commuting
to school or during regular or
extracurricular activities) and have
either been admitted to a hospitalor are visiting a hospital/doctor
regularly
You want to find out about part-timework opportunities
You want to get a Student
Commuter Certificate
You want to get a Student
Commuter Pass Issue Record or
have one reissued
You were injured or became ill whileon campus
You have questions about a medical
examination
You want to get a Certificate of
Expected Graduation, Academic
Transcript or Certificate of Student
Registration

Notes
Submit an Application for Replacement of Student ID Card. The ID
will be re-issued the next day for a fee of ¥1,500.

Student ID replacement

Student Affairs
Department(Gakuseibu)

The treatment might be covered by Personal Accident Insurance forStudents Pursuing Education and Research. Inquire about theapplication method.
Use the university’s part-time work referral system (refer to page 36)
Inquire about the application method.
Present your student ID at the counter.

Health Support
Center (Kenkō
Shien Sentā)

The results of the medical examination can be confirmed on Port
Hepburn.

(Academic Affairs* Use the self-service machine for obtaining certificates.
Department)

You want to get a student discountcertificate(Student Affairs
Department)* Use the self-service machine for obtaining certificates.

You want to get a Health
Certificate(Health Support
Center)* Use the self-service machine for obtaining certificates. (Onlyavailable for undergraduates in their fourth year or later or graduate
students; other students need a test results certificate.)

Situation

Contact

Extra Other curricular activities

You want the payment form for
Finance anduniversity fees or some otherAccounting
payment to be reissued (lost or not Department
delivered)(Keiribu)
You want to get information on
Meiji Gakuin
apartments
Service
You want to establish a club or
become an officially recognizedorganization
You want to hold an event
Student Affairs
You want to put up a poster/sign or Department
hand out leaflets.
You want to use facilities(Classroom, Palette Zone, Totsuka
Ground, etc.) within the University.
You want to volunteer or start
activities that benefit society.
Classes, course completion,
academic records, etc.

Volunteer Center

Various types of inquiries/consultations

Academic Affairs
Department
Health Support
Physical or mental problems, etc.
Center
You are distressed about
Student
something in your university life,
Consulting Center
have human relationship problems, (Gakusei Sōdanor have psychological worries, etc. Sentā)Student Support
Educational support for disabled
Centerstudents or other students who(Gakusei Sapōto
require support
Sentā)
Counselors /Harassment
Counseling andSexual harassment problem
Support Center.
(Harasumento
sōdan shiensentā)
Study abroad; activities with
International
international students; languageCenter
related qualifications
Career after graduation; job search
Career Center
Internships
Student Affairs
Other (general)
Department

Notes
Submit your request either by telephone or at the first-floor Financeand Accounting Division counter at the Main Building of the
Shirokane campus.
Contact: Yokohama office (045-869-5761) or Shirokane head office(03-5421-1555)
Inquire about the application method. See “Establishment ofcertified groups” on page 42.
Inquire about the application method.
Inquire about the application method. See “Student bulletin boards”
on page 20.
Inquire about the application method.
The Volunteer Center introduces various accessible opportunities
for students to volunteer and helps them put into practice their
desire to volunteer.
Inquire at the counter or from your MG email address (an email
address associated with your MG enrollment number)
School doctor (appointment required), health nurse (available asnecessary)
If something is bothering you, please come to discuss it at an earlystage. Counselors (clinical psychologists and certified public
psychologists) are available.
Inquire at the counter, by telephone, or via the Internet.

Refer to Port Hepburn for the names of the harassment counselors
and their contact information.

Inquire at the counter.
Individual consultations with a professional counselor (in-person or
on the Web) (Port Hepburn → Career Support → Career Clue)
To consult about other problems or incidents, inquire at the Student
Affairs Department.

* A student ID is necessary to use the self-service machine to obtain certificates. It is also sometimes necessary to show
your student ID when making other inquiries so please carry it with you at all times.

MG Sharing
Following our “Do for Others” educational philosophy, Meiji Gakuin University as a whole is implementing the “MG
Sharing” concept under which the students and faculty of our university share and use in common a variety of thingsand services.
Description
MG Umbrella
MG Library Bag

Sharing Station

An umbrella with an original design by the University’s art director,
Locations throughout the
Kashiwa Sato.
campuses
A bag exclusively for library use. It is convenient for times when you Libraryborrow many books.

* Please return the MG Umbrella to the Sharing Station on the campus fromwhich you borrowed it. Please return it as soon you are finished. Note that themain stations on each campus are as follows.
Shirokane Campus: Student Affairs Division and Library
Yokohama Campus: Building A, 1F, Building C, 2F, Building 1, Building 4,
Building 8 (Commons 8), Building 9, Building 10, andmain gate security station* The information is accurate as of March 2024. It is subject to change.

MG Umbrella

MG Library Bag

5◼ Open hours
Shirokane
Mon.-Fri.
Sat.

Facility
Academic Affairs
Department

During term
Outside term
During term

Student Affairs
Department
Outside term
Student Consulting
All year
Center

9:30 - 11:45
12:30 - 17:00
9:30 - 11:45
12:30 - 16:00

Notes

9:30 - 11:45
12:30 - 16:30

Closed Saturdays during the
9:30 - 12:00 student summer vacation
period

9:30 - 11:45

9:30 - 11:45
12:30 - 16:30

Scholarship counter at the
Shirokane campus is open
until 16:00 on Mon. - Fri.
9:30 - 12:00
Closed Saturdays during thestudent summer vacation
periodClosed

10:00 - 17:00

Closed

9:00 - 11:30
12:30 - 16:30
First aid only

9:00 - 11:30
12:30 - 18:30

First aid only

9:30 - 11:45

9:30 - 11:45
12:30 - 17:00
9:30 - 11:45
12:30 - 16:00
10:00 - 18:00

Yokohama
Mon.-Fri.
Sat.

9:00 - 11:30
12:30 - 19:30
Same daysupport may
not beavailable after
16:00 except
for first aid.

Health Support
CenterDuring term

Student Support
CenterAll year

10:00 - 17:00

10:00 - 13:00

10:00 - 17:00

9:30 - 12:00

Volunteer CenterAll year

10:00 - 17:00

Closed

10:00 - 17:00

ClosedInternational Center All year

9:20 - 11:45
12:30 - 16:25
9:30 - 11:45
12:30 - 16:00

ClosedCareer Center

During term

Teacher Training
Center (Teaching
Career Services
Division)

During term

9:30 - 11:45
12:30 - 16:00

Check hours
9:30 - 11:45 with Career
Center.

During term

8:45 - 22:00

8:45 - 20:50

Outside term
(except August)

8:45 - 20:00

During term

9:00 - 20:30

Library

Information
Technology Center

Graduate School
OfficeFinance &Accounting
Department
MGS General
Counter

9:30 - 11:45

9:20 - 11:45
12:30 - 16:25
9:30 - 11:45
12:30 - 16:30

8:45 - 20:00
8:45 - 19:00

9:00 - 17:10
Outside term

9:00 - 17:10

For one week fromcommencement of 9:30 - 11:45
Spring semester
12:30 - 19:00
classesDuring term (except 9:30 - 11:45
above periods)
12:30 - 17:15
9:30 - 11:45
Outside term
12:30 - 16:00

9:30 - 11:45

All year

9:00 - 11:45
12:30 - 16:00

ClosedAll year

8:30 - 16:45

ClosedYokohama General
All yearAffairs Department

9:00 - 11:40
12:25 - 17:30
9:00 - 11:40
12:25 - 16:30

9:00 - 12:00

Vacation hours differ.

Appointment required for
Saturdays.
Closed on national holidays
during term time. Vacation
hours differ.

Closed
9:30 - 12:00 Vacation hours differ.
Hours outside term timediffer.
Sundays in July, December
and January: 12:30 - 18:00
8:45 - 19:00 Days on which there are noclasses, August hours
announced separately.
9:00 - 12:00

For details on free-use
computer labs, see p. 48.
Wednesday on the
Shirokane campus:
9:30 - 11:45, 12:30 - 16:00
Closed Saturdays during thestudent summer vacation
period.

9:30 - 11:45
12:30 - 16:30

Closed on national holidays
during term time.
9:30 - 11:45
12:30 - 16:30

9:30 - 12:00

9:30 - 11:45
12:30 - 16:30

Closed Saturdays during the
9:30 - 12:00 student summer vacation
period* “During term” hours include examination periods.
* On Saturdays outside term time, facilities are sometimes closed, so please check in advance on the website or on Port Hepburn.
* Please inquire to the Career Center (Teaching Career Services Division) or the Academic Affairs Department (Shirokane)
regarding the Teacher Training Center.

6◼ Certificate list
Certificate NameType

OfficeIssue Method

Notes

Certificate of Student
Registration
Certificate of Expected
Graduation
Certificate of Expected
Completion
Academic Transcript

Japanese/English Academic Affairs
Department
Japanese/English (undergraduate
students),
Japanese/English Graduate School
Office (graduate
Japanese/English students)

Attendance Certificate

Japanese/English

self-service
machineself-service
machineself-service
machineself-service
machineapply at counter

Certificate of Qualification
Certificate of Graduation
Certificate of Completion
Certificate of Course
Registration
Certificate of Student
Registration
Certificate of Expected
Graduation
Academic Transcript
School Attendance Certificate

JapaneseJapanese/English
Japanese/English
Japanese/English

apply at counter
apply at counter
apply at counter
apply at counter

Frenchapply at counter

Dept. of French Literature only

Frenchapply at counter

Dept. of French Literature only

FrenchFrenchapply at counter
apply at counter

Certificate of Graduation
Certificate of Expected
Acquisition of Eligibility for the
National Examination for
Certified Social Workers or
Certified Psychiatric Social
Workers
Certificate of Completion(Expected Completion) of
Designed Courses for Certified
Social Workers or Certified
Psychiatric Social Workers
Graduate School Advancement
Registration
Certificate of Expected
Acquisition of Teacher
Certification
Certificate of Acquisition(Expected Acquisition) of
Employment Qualifications forSocial Welfare Officer, or
Qualifications for Curator
Certificate of Credits Earned(Expected) in Courses related toSocial Education [social
education supervisors and social
educators]
Certificate concerning Academic
Ability (teaching license use)

FrenchJapanese

apply at counter
Academic Affairs apply at counter
Department

Dept. of French Literature onlyDept. of French Literature only
(persons who have withdrawn orbeen expelled from school)
Dept. of French Literature onlyDept. of Social Work only
(employment use)

Japanese

apply at counterJapanese

apply at counterJapanese

self-service
machineJapanese

apply at counterJapanese

apply at counter

Persons who have satisfied or
expect to satisfy the requirements(third-year students and above)

Japanese

apply at counter

Certificate of Basic
Qualifications (for teaching
license)Japanese

apply at counter

Graduates, students who
withdrew from the University, andstudents who were expelled
Graduates, students who
withdrew from the University, andstudents who were expelled

Fourth-year students and above
only
M.A. students only. Excepting
students in the doctoral program.

Persons who have withdrawn or
have been expelled fromuniversity
Graduates onlyDept. of Social Work only
(examination use) *Fourth-year students and above.
Graduate students should apply
to the Graduate School Office.
Graduates only (In the case of
expected graduates, fourth-year
students and above)

7

Certificate NameType

OfficeIssue Method

Health Certificate /Test Results Certificate

Japanese/English Health Support
Centerself-service
machinePresident’s Recommendation
LetterJapanese

apply at counter

Certificate concerning Character Japanese(for teaching profession)

Student Commuter Certificate

Japanese

Career Center

Teacher Training apply at counterCenter(Teaching
Career Services
Division)
Student Affairs
apply at counter
Department

Notes
Limited to persons who haveundergone a medical examinationin the current school year. The
self-service machine will issue
Japanese-only Health
Certificates, but only for fourthyear undergraduates or for
graduate students. Other
students can obtain a Japaneseonly Test Results Certificate.
Inquire at the counter aboutcertificates in English.
In the case of a student who
submitted a Career Clue Career
Aspirations Questionnaire, who is
expected to graduate, and who
knows where the letter will be
submitted to (letters issued inJune or later of the graduationyear).
Students who expect to obtain ateacher’s license (interview
required)

Graduate students should apply
to the Graduate School Office

Notes: 1. A student ID (IC card) is necessary to operate the self-service machine for certificates.
2. When applying for a certificate at the counter, enter the information necessary in the request form provided andsubmit the request along with your student ID. For the number of days necessary required to issue a given
certificate, please check at the place where you apply.
3. French-language certificates can only be issued for students of the Department of French Literature.
4. Certificates marked with an asterisk (*) are only available during a designated application period. For details,
please check the office bulletin boards and Port Hepburn.

8◼ Application/notification list
Type
Application for
Replacement ofStudent ID Card
Notification of
Changes in Various
Matters
Change of Address(student/guarantor)

Submission
Date/Deadline
Day prior to issue
After change of family
and/or given name,gender, nationality, orother matter
After change

Notification of
Change ofGuarantor

After change

Absence Slip

After confirming with therelevant faculty memberthat it is necessary(The final application
deadline is the last dayof the regular (end-ofterm) examinations foreach semester.)Application for
MakeupExamination

Notes
Fee ¥1,500
Complete the prescribedform.
Complete the prescribed
form. Attach family
register copy.

If you lose your student ID, complete the Application for
Replacement of Student ID Card and submit it to the Academic
Affairs Office Division. A new ID will be issued the next day.
In the case of change of family name, given name, or gender, thestudent ID will be replaced (Fee ¥1,500).

Make the change throughthe Academic Affairs
Department website.
Complete the prescribed
form. Get it signed andsealed by your new
guarantor.
Complete the prescribed
form. Attach a document
verifying the reason forabsence. Submit the
documents to the
Academic Affairs
Department.

If you neglect to do this, communications from the university will
no longer reach you.
For a guarantor change, the signature and seal of the new
guarantor are necessary.
When you have been absent from class, it is possible to issue an
Absence Slip, but only in cases where the absence was due toyour illness, injury, or bereavement (within third degree of
consanguinity). Please first confirm with the relevant faculty
member that it is necessary. If it is necessary, please complete

the prescribed form, attaching a document verifying thereason. For illness/injury, submit a certificate issued by a
medical institution such as a medical certificate, treatment
certificate, etc. In the case of bereavement, submit proof offuneral attendance. Copies not permitted in either case. If you
have caught an infectious disease at university, see page 16.
Please refer to the Course Catalogue.

Notified via Port
Hepburn and Academic
Affairs Department
bulletin board
Notified via Port
HepburnComplete the prescribed
form. A certificate alsoneeded.

Application for a
Leave of Absence

Spring term: last day ofMay
Fall term: last day of
NovemberApplication for
Reinstatement

Spring term: Last day of
February
Fall term: Last day ofAugustAs necessary, but thewithdrawal deadline is
September 20 for thespring term, and the last
day of March for the fallterm.
Spring term: Last day of
February
Fall term: Last day ofAugustIf it will be difficult for you to attend school for a continuous period of
two months or more during a term due to illness or other reasons,
you can request a leave of absence. It is necessary to submit an
Application for a Leave of Absence (with guarantor countersignature) by the deadline and receive the approval of the faculty.
The leave of absence period is for either one or two terms. This
period is not included in your number of years of school attendance.
Complete the prescribed If you are on leave of absence and want to return to school, it isform. Get it signed andnecessary to submit an Application for Reinstatement (withsealed by your guarantor. counter-signature of your guarantor) by the deadline and toreceive the approval of the faculty.
Complete the prescribed If you want to withdraw from school, submit an Application forform. Get it signed andWithdrawal from School (with counter-signature of your guarantor)
sealed by your guarantor. by the deadline and to receive the approval of the faculty.
However, the university fees for that term must be paid.

Application for
Department
Transfer

Application forWithdrawal from
SchoolApplication for Reenrollment

Application for Late
Payment of
University Fees

Screening fee ¥35,000
Complete the prescribed
form. Get it signed andsealed by your guarantor.
Complete the prescribed
form. Get it signed andsealed by your guarantor.
Attach statement of yourreasons.

This is permitted if you pass the department transfer examination.

Complete the prescribed
form. Get it signed andsealed by the guarantor.

Persons who withdrew from school by submitting a withdrawal
request and then request re-enrollment within six terms of theterm containing their withdrawal date may have their requests
approved upon screening.
Persons who were expelled for non-payment of university fees
and who request re-enrollment within six terms of the term
containing their expulsion date may have their requests approved
upon screening. To be re-enrolled, you must submit an Application
for Re-enrollment with guarantor counter-signature by thedeadline and receive faculty approval. Persons permitted to reenroll must pay the re-enrollment fee and the university fees forthe term in which they are re-enrolling prior to the designateddeadline before re-enrollment.
Persons who are unable to pay their university fees before thedeadline should submit an Application for Late Payment of
University Fees and receive permission for the deferral.
For details concerning the deferred payment deadline and theprocedures, please check the deferral notification that was sent to
the person who has not paid their university fees after thepayment deadline.

Notified via Port
Complete the prescribedHepburn and postal mail form. Get it signed byyour guarantor.

The Academic Affairs Department handles inquiries concerning applications and notifications.
Graduate students should inquire with the Graduate School Office (03-5421-5180, Hepburn Building, 2F)
Shirokane TEL 03-5421-5140 (Main Building, 2F)
Yokohama TEL 045-863-2025 (Building 1, 1F)
URL https://www.meijigakuin.ac.jp/office/educational/
9◼ University fees
◼ Breakdown of university fees
University fees include enrollment fee, tuition fees, facilities fees, equipment fees, experiment and practice fees, andeducation maintenance fees. In addition, depending on the academic department and year, other miscellaneous expenses
are also collected together with the university fees based on requests from organizations within the university.
For details, please see the website of the Finance and Accounting Department or “Detailed Provisions Regarding theHandling of Meiji Gakuin University’s University Fees”.

◼ Payment
Under university rules the deadline for payment is the end of April for the spring semester (first-year students mustcomplete payment at the time of the enrollment procedure) and the end of October for the fall semester.
Payment forms for the spring semester are sent in early April for second-year students and above. Two types of forms
are sent—one for the spring semester payment and one for an annual lump-sum payment—so please choose one to makeyour payment. Payment forms for the fall semester are expected to be sent around early August to first-year students andstudents who have not paid the fall semester fee. They will be sent around early October for students enrolled beyond theyears of study required for graduation. For details, please see the website of the Finance and Accounting Department andPort Hepburn.
If the payment forms have not arrived when two weeks or more have passed from the above planned sending dates, it
is possible that your current address differs from the address reported to the university. If there has been an addresschange because of moving or some other reason, please carry out the mail forwarding procedure at your post office, andchange your own address or your guarantor’s address through the Academic Affairs Department website..
If you do not pay university fees and other fees in full by the deadline, you will be subject to expulsion. If you are unable
to pay the university fees by the deadline, you will be notified by post of the late payment procedures.
If your economic circumstances make it impossible to pay, please submit an Application for Late Payment of University
Fees by the designated deadline to the Academic Affairs Department (undergraduate students) or to the Graduate School
Office (graduate students).
* A different schedule will be used for students eligible for the new educational support system, so please follow the
separate instructions.

◼ Payment method
Please make the bank transfer to the designated bank account from ta bank
, an ATM or by using Internet banking of banks and other financial institutions located nationwide. Transfers may not bemade from overseas banks or other financial institutions. Also, payment by means other than bank transfer (payment at
the Accounting Division counter, registered mail for the purpose of sending money, cash voucher, etc.) are not accepted.
Please take care of the following when making the transfer from an ATM or using Internet banking.
 Correctly enter the receiving bank, branch, account type, account number and transfer amount that are
printed on the bank transfer form designated by the university.
 In the section where you are requested to enter the payer’s name, correctly enter the 10-digit number that isprinted on the bank transfer form, followed by the name of the student (in katakana).
Please note that if the identity of the student cannot be determined, due to the entry of incorrect/insufficient
information or of a name different to the student's name, the payment may not be properly processed and you
may receive a follow-up letter seeking payment. Payment of a fee may also be required for transfers made from an
ATM or using Internet banking. For details, contact the financial institution.
After the transfer is made, please take care to save the receipt for the transferred amount or the ATM or net banking
usage record as this serves as proof that payment was made.
* The website to the right offers a breakdown ofuniversity fees, etc. as well as FAQs about
university fees.

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The Finance and Accounting Department handles inquiries
concerning university fees.
Shirokane : TEL 03-5421-5262 (Main Building, 1F)
URL https://www.meijigakuin.ac.jp/accounting/◼ How to purchase “university stamps”
Students can use “university stamps” instead of cash for lab and training fees during classes, for fees and expenses ofextracurricular lectures, and for other items.
* The stamps sold in the university are exclusively for use within the university, and cannot be used in any external public
institutions, companies, organizations, or other universities.
○ Locations where stamps are sold from university stamp vending machines
Shirokane Campus (3 locations): Beside the Security Station (next to the self-service machine for issuing certificates) in
Main Building 1st floor; in the Academic Affairs Division, Main Building 2F; beside the photocopiers on the 2nd floor of
the library
Yokohama Campus (1 location): In front of the Yokohama Academic Affairs Division and Yokohama Student Affairs
Division* Students cannot purchase university stamps from a university stamp vending machine when the office in which it islocated is closed, or during any of the summer and winter vacations.
○ Types of university stamps on sale
¥10 - ¥90 (units of ¥10), ¥100 - ¥900 (units of ¥100), ¥1,000 - ¥9,000 (units of ¥1,000), ¥10,000 - ¥50,000 (units of¥10,000). The types available can vary depending on the location of the stamp vending machine.
Please combine university stamps to pay the exact amount required.
○ How to use the university stamps
Ensure that the university stamps do not overlap with each other when affixing them to the application forms distributedby the various offices. The stamps are self-adhesive, so there is no need to glue them onto the form.
○ Obtaining refunds for the stamps
University stamps can be refunded if you have purchased them by mistake or no longer need them. (University stamps
cannot be refunded if they have already been presented to/accepted by offices, were purchased in the previous
academic year, or are defaced or damaged, etc.)
Please present the stamp(s) that you would like to have refunded, together with your student ID, to the Finance andAccounting Division (Main Building 1F, Shirokane Campus) or to the Yokohama General Affairs Division (Building A,
Yokohama Campus).
The refund may be effected through a bank transfer if a large amount of money is being refunded or if the refund cannot
be given immediately.
Refunds cannot be given when the Finance and Accounting Division (Shirokane Campus) and the Yokohama General
Affairs Division are closed. Please see the page of “Office opening hours” for details.

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