RIGHT TO INFORMATION ACT 2005

MANUAL(SERIAL No. 2 OF THE RTI ACT 2005)

Regarding
The Powers and Duties of Officers and Employees

PUNJAB AGRICULTURAL UNIVERSITYLUDHIANAPowers and Duties of the Vice-Chancellor(as incorporated under section 16 of the Haryana and Punjab Agricultural
Universities Act 1970)

16(1) The Vice-Chancellor shall be the principal executive and academic

(2)

(3)

(4)

(5)
(6)

(7)

(8)

officer of the corresponding University and the Chairman of the
Academic Council and shall, in the absence of the Chancellor, presideat a convocation of the corresponding University and shall confer
degrees on persons entitled to received them.
The Vice-Chancellor shall exercise control over the affairs of thecorresponding University and shall be responsible for the due
maintenance of discipline at that University.
The Vice-Chancellor shall convene meetings of the Academic Council
unless he temporarily delegates this power to some other officers of
the corresponding University.
Without prejudice to the powers conferred by this Act on theappropriate Government, the Vice-Chancellor shall ensure the faithfully
observance of the provisions of this Act and the Statutes and he shall
exercise all such powers as may be necessary in that behalf.
The Vice-Chancellor shall be responsible for the presentation of thebudget and the statement of accounts of the Board
In any emergency, which, in the opinion of the Vice-Chancellor,requires immediate action to be taken, he shall take such action as hedeems necessary and shall, at the earliest opportunity, report theaction taken to the officers, authority or other body for confirmation who
or which in the ordinary course would have dealt with the matter, but
nothing in this sub-section shall be deemed to empower the ViceChancellor to incur any expenditure not duly authorised and provided
for in the budget.
Where any action by the Vice-Chancellor under sub-section(6) affects
any person in the service of the corresponding University to his
disadvantage, such action shall not be taken unless the person
concerned has been given a responsible opportunity of being heard,
and the person against whom any action is proposed to be taken may
prefer an appear to the Board within thirty days of the date on which
the action proposed to be taken against him is communicated to him.
Subject as aforesaid, the Vice-Chancellor shall given effect to theorders of the Board regarding the appointment, suspension and

(9)
(10)
(11)

dismissal of officers, teachers and other employees of thecorresponding University.
The Vice-Chancellor shall be responsible for the close co-ordinationand integration of teaching, research and extension education.
The Vice-Chancellor shall exercise such other powers as may beprescribed.
The salary and allowances payable to the officers, teachers and other
employees of the corresponding University shall be determined by theVice-Chancellor with the approval of the Board.

Financial and Administrative Powers of the Vice-Chancellor(as incorporated under clause 3 of Chapter XXII of the Haryana and Punjab
Agricultural Universities Act 1970)a) tosanction recurring and non-recurring expenditure chargeable tocontingencies;b) to countersign his own TA bill subject to the provisions of the Punjab TA
Rules.
c) to open and operate necessary accounts on behalf of the University in a Bank
approved by the Board of Management.
d) to countersign TA Bill and sanction absence on duty beyond jurisdiction of theofficers of the University.
e) to make rules for the allotment of residential accommodation to employees of
the University and for the maintenance and operation of vehicles owned by
the University, etc. And such other rules and standing instructions
considered necessary from time to time for the maintenance and running of
the Campus, including instructions on “black out” and other security or civil
defence measures; andf) to take a decision to file and defend suits, appeals, revisions and other legal
proceedings etc. In courts of law and to engage counsel for this purpose on
behalf of the University.

Powers of the Registrar(as incorporated under section 17 of the Haryana and Punjab Agricultural
Universities Act 1970)
17(1) The Registrar of a corresponding University shall be a whole-timeofficer of that University and shall be appointed by the ViceChancellor of that university with the approval of the Board.
(2)
The Registrar of a corresponding University shall receive such
remuneration and other emoluments as may be prescribed and shallnot, during the tenure of his office, accept any remuneration or
emolument other than the prescribed remuneration or emolument.
(3)
The powers and duties of the Registrar of a corresponding University
shall be as follows:(a) to be responsible for the custody of records and the common sealof the University.
(b) to be the ex-officio Secretary to the Academic Council and to theBoard and to place before such Council and Board all suchinformation, as may be necessary for the transaction of business of
the Council or the Board, as the case may be;(c) to receive applications for admission into the University(d) to keep a permanent record of all syllabi, curricula and information
connected therewith;(e) to make arrangements for the conduct of such examinations as may beprescribed and to be responsible of the due execution of allprocesses connected therewith; and(f) to perform such other duties as may be prescribed or required from time
to time by the Vice-Chancellor.

Administrative and Financial Powers of the Registrar(as incorporated under clause 9 of Chapter III of the Haryana and Punjab
Agricultural Universities Act 1970)

9.

In exercise of his duties under Section 17 of the Act, the Registrar shall(a) issue notices and maintain the minutes of all meetings of the Academic
Council and the Board of Management and of Committees
appointed by them:(b) conduct the official correspondence of the Academic Council and theBoard;(c) be responsible for admission of students to be University, including thesupervision of the entrance examination, if any:(d) be responsible for registration of students of the University;(e) be responsible for maintaining a register of all degrees/diplomas
conferred by the University;(f) be responsible for maintaining all students’ records;(g) obtain the grades of the students from the instructors and issue
trimester/semester reports and transcripts;(h) deleted;(i) deleted; and(j) perform such other duties and functions as are assigned to him by theVice-Chancellor.

Administrative and Financial Powers of the Registrar(as incorporated under clause 4 of Chapter XXII of the Haryana and Punjab
Agricultural Universities Act 1970)
4.

The Registrar shall exercise all the powers of a drawing, disbursing andcollected officer in respect of employees under him referred to in Part Iof the Schedule to the Statutes relating to the appointment of other
employees of the University(here-in-after referred to as the Schedule)
and shall also have the power:(a) to incur expenditure chargeable to contingencies as under:(i)
Non recurring expenditure upto Rs 10,000 in each case(ii)
Recurring expenditure upto Rs 1,200 per annum in each case.
(b) to countersign T.A. bills and to sanction absence on duty beyond
jurisdiction to all the employees working under him;(c) deleted;(d) to sign cheques for payment of sanctioned pay and allowances of theComptroller; and(e) to open and operate necessary accounts on behalf of the University in abank approved by the Boards of Management with the approval of
the Vice-Chancellor.

Powers and duties of the Comptroller(as incorporated under section 18 of the Haryana and Punjab Agricultural
Universities Act 1970)
18.

(1)

The Comptroller of a corresponding University shall be a wholetime officer of that University and shall be appointed by the ViceChancellor of that University with the approval of the Board.
(2)
The Comptroller shall manage the property and investments ofthe corresponding University, including the preparation andadvise it in regard to its financial policy.
(3)
The Comptroller shall be responsible to the Vice-Chancellor for all
accounting matters of the corresponding University, including the
preparation and presentation of its Budget and Statement ofaccounts.
(4)
The Comptroller shall receive such remuneration as may beprescribed and shall not during the tenure of his office receive
any remuneration or other emolument other than the prescribed
remuneration.
(5)
The Comptroller shall(a) ensure that expenditure, not authorised in the budget, is notincurred by the corresponding University except by way ofinvestment; and(b) disallow any expenditure not warranted by the terms of any
Statute or for which provision is required to be made by the
Statutes but has not been so made.
(6)
All moneys belonging to the corresponding University shall bekeep in a scheduled bank approved by the Board.

Powers and duties of the Comptroller(as incorporated under Clause 10 Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
10.

He shall be responsible to the Vice-Chancellor to ensure:(a) that expenditure, not authorised in the budget, is not incurred without
appropriate sanction;

(b) that all moneys belonging to the University are kept in a schedule bankapproved by the Board of Management;(c) that all the accounts of the University are properly kept, adjusted and audited;(d) that the budget of the University is prepared and submitted to the ViceChancellor and that the financial sanctions are obtained in time;(e) that income and fees due to the University are collected and that salaries andother amounts due to the staff and others paid promptly;(f) that notices are issued and the minutes of all meetings of the FinanceCommittee are maintained to conduct the official correspondence of the
Finance Committee;(g) that development plans are prepared; and that dealings with

theGovernment, with the authority responsible for the auditing of the accounts of
the University, Commodity Committees and other aid-granting agencies
regarding financial and accounts matters, are on correct lines.

Administrative and Financial Powers of the Comptroller(as incorporated under clause 5 of Chapter XXII of the Haryana andPunjab Agricultural Universities Act 1970)
5.

The Comptroller shall have the power –(a)to countersign T.A. bills and sanction absence on duty beyond
jurisdiction of all the employees under him referred to in Part I of the
Schedule;(b)

to open and operate necessary accounts on behalf of the University ina Bank approved by the Board of management;(c)to sign cheques for payment of sanctioned pay and allowances of al
the officers, teachers and other employees of the University, and othercheques;(d)to draw pay and other allowances of employees of the

University

Cadres of University administration; and(e)to delegate powers mentioned in sub-clause(b) and (c) above to group‘A’ employees working under the Comptroller

Powers and duties of the Estate Officer-cum-Chief Engineer(as incorporated under section 19 of the Haryana andPunjab Agricultural Universities Act 1970)
19.

The Estate Officer of a corresponding University, who shall be appointed by
the Vice-Chancellor with the approval of the Board, shall be responsible forthe custody, maintenance and management of al the buildings, lawns,
gardens and other properties of the University.

Powers and duties of the Estate Officer-cum-Chief Engineer(as incorporated under Clause 11 and 12 Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
11.

The Estate Officer shall work under the control and supervision of the ViceChancellor and in the exercise of his responsibilities, under Section 19 of theAct,shall be responsible for the following:(a)maintenance of the University buildings, fencing, lands, other than theland comprising the agricultural farms;(b)maintenance of the fire projection services;(c)

preparation of the maintenance budget of the University;(d)maintenance of accounts relating to the maintenance work in his
charge on prescribed forms;(e)maintenance of an up-to-date record of al the immovable properties of
the University including lands and buildings in cooperation with theHeads of Departments;

(f)

12.

Procurement/disposal of immovable property of the University.

The Chief Engineer shall work under the control of and supervision of theVice-Chancellor and shall be responsible for the following:(a)construction and maintenance of utility services;(b)maintenance of architectural and constructional services of
University;

the

(c)

all University construction;(d)preparation of the annual construction budget of the University and a
periodical report showing the progress of the works under construction;(e)maintenance of accounts relating to the works in his charge onprescribed forms;(Powers of the Chief Engineer have been vested with the Estate Officer.
Notification No. 265 dt. 12.11.98)

Powers and duties of the Director Students’ Welfare(as incorporated under section 20 of the Haryana andPunjab Agricultural Universities Act 1970)
20.(1) The Director of Students’ Welfare of a corresponding University shall be awhole-time officer of that University and shall be appointed by the ViceChancellor with the approval of the Board.
(2) The Director of Students’ Welfare shall have the following duties, namely:(a)to make arrangements for the housing of students;(b)

to direct a progamme of student-counselling;(c)

to arrange for the employment of students in accordance with the plansapproved by the Vice-Chancellor;(d)to supervise the extra-curricular activities of students;(e)

to assist in the placement of graduates of the University; and(f)to organise and maintain contact with the Alumni Association of the
University.
Powers and duties of the Director Students’ Welfare(as incorporated under Clause 8 of Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)

8.

The Director of Students’ Welfare shall be directly responsible to the ViceChancellor and shall have the following duties:(a)to make arrangements for the housing and messing of students;(b)

to direct a progamme of student counselling;(c)

to arrange for the part-time employment of students in accordance withthe plan approved by the Vice-Chancellor;(d)to assist in the placement of graduates of the University;(e)to obtain travel facilities for holidays, study tours of students;(f)to communicate with the guardians of students concerning the welfareof the students;(g)

to exercise general control and supervision over the physical education
progamme and other co-curricular activities of the students;(h)to perform such other duties as may be entrusted to him by the ViceChancellor from time to time.

Powers and duties of the Deans of Colleges(as incorporated under section 21 of the Haryana andPunjab Agricultural Universities Act 1970)
21.(1) Each college shall have a Dean who shall be a whole-time officer and shall be
appointed by the Vice-Chancellor with the approval of the Board.
(2) The Dean shall be responsible to theVice-Chancellor

for

all

matters

concerning his college.
(3)

The Dean shall be responsible for the organisation and the conduct ofresident instruction of the Departments of the college.

Powers and duties of the Deans of Colleges(as incorporated under Clause 5 of Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
5.(1) The Dean of the College shall be directly responsible to the Vice-Chancellor
for the administration of the Resident Teaching Programme and for thedevelopment,

evaluation

andimprovementofcurriculaandteaching

procedures designed to develop in the students, professional competence,character and quality leadership.
(2)

In the absence of the Dean on earned leave etc., the senior most Professor
who has worked as Head of the Department or is functioning as Head of
Department, shall act as Dean.

(3)

The Dean of a College shall have the following powers and duties:(i)He shall be responsible for the organisation and conduct of teaching in
the Departments comprising the College and for that purpose shallpass such orders as may be necessary in consultation with the Heads
of Departments concerned.

(ii)

He shall be responsible for the due observance of the Statures andRules relating to the College.

(iii)

He shall preside over the meetings of the Board of Studies ofCollege.

the

(iv)

He shall formulate and present policies to the Board of Studies of theCollege for its considerations, without prejudice to the right of any
member to present any matter to the respective Board of Studies.

(v)

He shall submit reports to the Vice-Chancellor on the work oftheCollege regarding resident instructions.
(vi)

He shall be responsible to the Vice-Chancellor for the use of thebuildings and rooms of the College and for the equipment of theCollege.

(vii)

He shall serve as a medium of communication for all official businessof the College with other authorities of the University, the students andthe public.

(viii)He shall normally represent the College in conferences and where
necessary, he may designate representatives from amongst the staff ofthe College for specific conferences on resident instructions.

(ix)

He shall prepare the budget of the College.

(x)

He shall exercise, in consultation with the Heads of Departments,
administrative control over the teaching loads of the members of faculty
and work with the Directors of Research/Extension Education on work
load assignments of joint teaching research or teaching extension
personnel.

(xi)

He shall be responsible to the Vice-Chancellorformaintaining

discipline, law and order in the College and for the discharge of his
duties,

he

may

award

suitablepunishmente.g.

fine/rustication/expulsion etc., to students for acts of indiscipline andmisdemeanour
Notwithstanding anything contained in the Statute the Vice-Chancellor within
six months of the date of the order of penalty may, on his own motion orotherwise call for the records of any enquiry and may:(a)confirm, modify or set aside the order; or(b)confirm, reduce, enhance or set aside the penalty imposed

by

the

order, or impose any penalty where no penalty has been imposed; or(c)remand the case to the Dean, or to any other authority directing to
make such further enquiry as it may consider proper in thecircumstances of the case; or(d)pass such other orders as he may deem fit:

Provided that no order imposing or enhancing any penality shall be made by
the reviewing authority unless the students(s) concerned has/have been givena reasonable opportunity of making a representation against the penality
proposed.

Administrative and Financial Powers of the Deans of Colleges(as incorporated under clause 6 of Chapter XXII of the Haryana andPunjab Agricultural Universities Act 1970)
6.(1) The Dean shall exercise all the powers of Drawing, Disbursing and Collecting
Officers in respect of employees under them (referred to in Part I oftheschedule attached to the Statutes regarding the appointment of employees
other than officers and teachers).
(2)

The Deans shall also have the power to –(a)countersign T.A. bills and to sanction absence on duty beyond
jurisdiction in respect of teaching and other staff working under them;(b)Deleted(c)

Open and maintain Personal Ledger Accounts relating to various funds
to the colleges; and(d)Open and operate necessary accounts on behalf of the University in a
Bank approved by the Board of Management with the approval of theVice-Chancellor.

Powers and duties of the Librarian(as incorporated under section 22 of the Haryana andPunjab Agricultural Universities Act 1970)
22.(1) The Librarian of a corresponding University shall be appointed by the Vice-C
Chancellor with the approval of the Board and shall be incharge of the library.
(2)

The Librarian shall be responsible to the Vice-Chancellor for all mattersconcerning the library.

Powers and duties of the Librarian(as incorporated under Clause 13 Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
13.

The Librarian shall work under the control and supervision of the of the ViceChancellor and, in exercise of his responsibilities under section 22 of the Act,
shall be responsible for the maintenance of all libraries of the University andfor the organization of their services. The University Librarian shall have thefollowing powers and duties:a)he shall have general overall supervision of the University Library, andLibrary personnel and departments; libraries or collections;b)he shall prepare the Library budget for the University Library including
Department collections;c)Deleted;d)

He shall have the responsibility of receiving and accessioning all librarymaterials;e)

He shall have the responsibility of initiating the purchase requisitions
for all library materials;f)

He shall have the responsibility of renewing in time subscriptions tojournals;g)

He shall prepare a library newsletter at monthly intervals which will
carry a list of all library materials received since the last preceding
newsletter and other timely library news of interest to students andstaff;h)He shall initiate, participate and co-operate in progamme designed tostimulate and encourage the use of the library by students and staff;i)

He shall arrange library hours which will permit maximum library use byboth the students and faculty; andj)

He shall arrange for departments and selected research Sub-stations,
small collections of volumes and journals that are in almost constantuse by the staff and postgraduate students as references.

Powers and Duties of Director of Research(as incorporated under clause 6 of Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
6.(1) the Director of Research shall coordinate all research in the University in cooperation with the Deans. While his dealings would be mainly with the staff
concerned with research in Departments of Colleges, he shall be directly
responsible to the Vice-Chancellor for the initiation, guidance and coordinationof the research progamme of the University and its outlying stations.
(2)

All research progammes shall be conducted within the appropriate
Departments by members of the staff and graduate students of the
Department.

(3)

The Director of Research shall have the following powers and duties:(i)He shall be responsible for initiation, organisation and conduct of
research programmes of the University and for that purpose, shallpass; such orders as may be necessary in consultation with the Headsof the Departments concerned.

(ii)

He shall exercise broad administrative control over:(i) research staff, (ii) research funds allotted for the purpose, and (iii) all
physical properties, facilities and materials assigned by the University
for the pursuit of the research programme.

(iii)

He shall prepare in consultation with the Heads of Departments thebudgetary needs of research of different Departments of the University.

(iv)

He shall be the principle liaison officer for dealing with aid-granting
agencies,

such

as

I.C.A.R.,

Commodity

Committee

or

privateinstitutions.
(v)

He shall formulate and present policies to the Research Advisory
Committee for its consideration.

(vi)

He shall cause to be published regularly research bulletins, circulars,
articles in scientific journals and popular magazines and press releases
which summarize practical research findings on important problems.

(vii)

In formulating research policies and programmes of the University, heshall work in close consultation with the Deans and the Director ofExtension Education.

(viii)He shall assume leadership in development and maintenance of
research productivity of a high level by:(a)promotionofself-improvement

on

the

part

of

researchpersonnel;(b)stimulation of a wholesome, aggressive esprit de corps; and(c)development of an attitude in the minds of the staff as to theworthiness and self-satisfaction (humble pride) of a life vocationof service in the field of agricultural research.

(ix)

He may represent the University in conferences regarding research.

Powers and Duties of Director of Extension Education(as incorporated under clause 7 of Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
7.(1) The Director of Extension Education shall plan and execute all extension
education progammes and activities in co-operation with the Deans and the
Director of Research.
(2)

The Director of Extension Education shall supervise and control the field
activities of the extension subject-matter specialists who shall otherwise holdacademic rank and be members of the staff of the departments.

(3)

The Director of Extension Education shall have full access to the ViceChancellor and shall be directly responsible to him for effecting close
collaboration and coordination of the extension education activities of the
University with those of the Departments of Agriculture, Development, Cooperation and Animal Husbandry of the State Government.

(4)

The Director of Extension Education shall have the following powers

andduties:(j) He shall be responsible for initiation, organisation

andconductofextension educational progammes of the University and for that
purpose shall pass such orders as may be necessary in consultation
with the Heads of Departments concerned.
(ii)

He shall exercise broad administrative control over:(a)Extension Education staff;(b)Extension Education funds allotted for this purpose; and(c)All physical properties, facilities and materials assigned by the
University for the pursuit of extension programmes.

(iii)

He shall assess, in consultation with Heads of Departments, thebudgetary needs of extension education of different Departments of the
University.

(iv)

He shall be the principal liaison officer for dealing with such agencies
as the Departments of Agriculture, Animal Husbandry, Co-operation,
Development and Panchayats of the Government in the matter ofextension education.

(v)He shall formulate and present extension educational programme of
the Extension Advisory Committee, for its consideration.

(vi)

He shall guide and supervise the working of the information Section
dealing with publications, audio-visual aids, radio, press and othermaterials directed to the successful implementation of the extension
educational programmes.

(vii)

In formulating the extension policies and progammes of the University,
he shall work in close consultation with the Deans of Colleges andDirector of Research.

(viii)He shall assume leadership in the development and maintenance ofeffective and productive extension educational programmes (a)promotionof self-improvementon the part of extension

personnels; and(b)

inculcation in them of a missionary spirit for dedicated service tothe farmers of the State.

(ix)

He may represent the University in conferences regarding extension
education.

Powers and Duties of Dean, Postgraduate Studies(as incorporated under clause 14 of Chapter III of the Haryana andPunjab Agricultural Universities Act 1970)
14.(1) The Dean, Postgraduate Studies shall be directly responsible to the ViceChancellor for the administration of all resident teaching programme at the
Post-Graduate level in the University and for the development, evaluation,
improvement of curricula and teaching methods designed to develop in thestudents professional competence, character and quality leadership.
(2)

the Dean, Postgraduate Studies shall have the following powers and duties:(h) He shall be responsible for theorganization

andconductofpostgraduate teaching in all the constituent colleges of the Punjab
Agricultural University and for that purpose, shall pass such orders as
may be necessary in consultation with the Deans of the constituent
colleges and the Director of Research and Extension Education wheresuch consultation is considered necessary.
(ii)

He shall in collaboration with the Director of Research, be responsible
for the coordination of research of the postgraduate students and its
integration with the general research progammes of the University.

(iii)

He shall preside over the meetings of the post-graduate committee.

(iv)

He shall formulate and present policies to the postgraduate committee
for its consideration without prejudice to the right of any members topresent any matter to the postgraduate committee.

(v)

He shall forward the recommendations of the postgraduate committee,
to the Vice-Chancellor or the Academic Council as the case may be.

(vi)

He shall maintain record of the post-graduate students in the Punjab
Agricultural University and also supervise their progress.

(vii)

He shall be responsible for the maintenance of proper standards of
postgraduate instructions.

(viii)He shall, in consultation with the Heads of Departments,
control over the teaching load of the members of theexercisepostgraduate

faculty.
(ix)

He shall provide, in consultation with the Heads of Departments,
guidance and leadership in the development of periodic evaluation of

effective curricula within each subject-matter and integration of said
curricula into appropriate instruction progamme designed to prepare
students for effective careers in research, teaching and extension.
(x)

He shall be a member of the Advisory Committee for Resident
Instruction, Research Advisory Committee and Extension Education
Advisory Committee.

(xi)

He shall prepare budget for the postgraduate programme of the
University which shall be incorporated in the budget of the constituent
colleges by the concerned Deans.

(xii)

He shall perform such other duties as may be entrusted to him by theVice-Chancellor from time to time for effective co-ordination of
postgraduate teaching in the University.

Powers and Duties of Additional Director of Research(as incorporated under clause 6 Chapter IV of the Haryana andPunjab Agricultural Universities Act 1970)
6.

The Additional Director of research shall officially and functionally work under
the control of the Director of Research and shall perform the following duties:(a)He shall monitor and review the progress of different research
schemes and provide coordination among the researchers in theCollege.

(b)

He shall scrutinize new research projects and review of synopsis ofresearch projects of the postgraduate programme of the College.

(c)

He shall be Member-Secretary of the College Project

ReviewCommittee where the Dean of the College concerned is the Chairman.
(d)

He shall work in close co-operation with the Dean of the College
concerned and the Dean of the College will be associated with thefinalisation of his Annual Progress and Assessment Reports.

(e)

He shall represent the Director of Research

on

the

Selection

Committee for the posts of Associate Professor and equivalent andAssistant Professor and equivalent on teaching and extension side.
However, for Prof. or equivalent/Assoc. Prof. or equivalent and Asstt.
Prof. or equivalent level posts on research side, he shall be co-opted
as Member of the Selection Committee.
(f)

He shall represent the Director of Research in the Selection
Committees in respect of Group ‘B’, ‘C’ and ‘D’ technical posts, lower
than the rank of Superintendent.

(g)

He shall compile materials for the Annual Research Report at theCollege level.

(h)

He shall perform such other duties as entrusted to him by the Directorof research from time to time.

Powers and Duties of Additional Director of Extension Education(as incorporated under clause 6(A) Chapter IV of the Haryana andPunjab Agricultural Universities Act 1970)
6(A) The Additional Director of Extension Education shall officially and functionallywork under the control of Director of Extension Education and shall performthe following duties:(a)

He shall monitor and review the progress of different extension
schemes/projects and provide coordination among the extension
personnel in his sphere of duly.

(b)

He shall scrutinize new extension projects in his sphere of duty.

(c)

He shall represent the Director of Extension Education on the Selection
Committees for the posts of Associate Professor and equivalent andAssistant Professor and equivalent on teaching and research side in
his sphere of duty. However, for Prof. or equivalent/Assoc. Prof. orequivalent and Asst. Prof. or equivalent level posts on extension side in
his sphere of duty, he shall be co-opted as member of the Selection
Committees.

Note: The Addl. Directors will represent DEE as under:
1.

ADEE(CC)forteaching

andresearch

posts

concerning

communication.

(d)

2.

ADEE

for research posts.

3.

ADEE(Trg.)

for teaching posts

He shall represent the Director of Extension Education in the selection
Committee in respect of Group ‘B’, Group ‘C’ and Group ‘D’ technicalposts, lower than the rank of Superintendent in his sphere of duty.

(e)

He shall compile materials for the Annual Extension Reports regarding
his sphere of duty.

(f)

He shall perform such other duties as entrusted to him by the Directorof Extension Education from time to time.

Powers and Duties of Heads of Departments(as incorporated under clause 7 Chapter IV of the Haryana andPunjab Agricultural Universities Act 1970)
7. The Head of the Department shall be responsible for resident teaching to the
Dean of the College, or research to the Director of Research, for extension
education to the Director of Extension Education and for Post-Graduate
Teaching to the Dean, Postgraduate Studies of the University..
He shall have the following powers and duties:(i)

He shall be responsible for the organisation and conduct of resident
teaching; research and extension education of his Department and forthat purpose shall pass such orders as maybenecessaryinconsultation with the Deans/Directors.
(ii)

He shall tender advice to the Deans and Directors on all matterspertaining to his field in respect of teaching, research and extension/(iii)

He shall submit to the Deans/Directors concerned the budgetry needsof his Department.

(iv)

He shall recommend to the appropriate Dean/Director, the work load ofeach member of the staff with respect to teaching, research and/or
extension education.

(v)

He shall assume responsibility for all University properties and facilities
assigned to his Department.

(vi)

He shall recommend to the Deans and Directors, proposals for making
improvement in the working of his Department.

Powers and Duties of Heads of Departments(as incorporated under clause 8 Chapter XXII of the Haryana andPunjab Agricultural Universities Act 1970)
8.(1) With respect to the staff employed in connection with the teaching, researchand extension education work, the Heads of Departments shall exercise thepowers of Drawing, Disbursing and Collecting Officers, they shall have thepower to countersign T.A. bills and to sanction absence on duty beyond
jurisdiction of teachers and employees of group ‘B’, ’C’ & ‘D’ working .
(2)

Deleted.

(3)

The Drawing and Disbursing Officers may delegate their powers to Group ‘A’employees not below the rank of Admn-cum-Accounts Officers/AssistantAccounts Officers/Supdt. working under them.

Responsibilities of Drawing Officers(as incorporated in Rule 8.24 and 8.25 of the Punjab Financial Rules Vol. I)

8.24

The responsibility of drawing officers is determined by the provisions of rule2.31. The drawing officer is further responsible for seeing that the rules
regarding the preparation of bills are carefully observed and that the case ofcontract contingencies, the expenditure does not cause any excess over theamount fixed therefor. He is also to see that all steps have been taken with aview to obtaining an additional appropriation if the original appropriation has
either been exceeded or is likely to be exceeded.

8.25

Where there is more than one gazetted Government employee attached to an
office the head of the office may delegate to a gazetted Government
employee subordinate to him the immediate responsibility for the supervisionof the contingent bills and registers and checking and cancelling the vouchers.
The delegation of power will not , however, relieve the head of the office of the
responsibility of seeing that the grants placed at his disposal are disbursed ina proper manner and under due authority. With the extension of the system ofcontract grant the control of expenditure rests chiefly on him and it isimportant that he should make use of the authority delegated withdue

caution.
Note 1. - The disbursing officers are responsible for checking expenditure incases where an annual limit is imposed on their spending powers. The
audit will be satisfied if the disbursing officer merely furnishes acertificate either on the bill itself or separately whenever such a charge
is sanctioned or incurred, to the effect that the total charges so far
incurred during the year do not exceed the prescribed annual limit.
Note 2.- Nazarat officers referred to in para 10.17 of the District Office Manual,
Punjab, excepting routine items such as diet money of witnesses,
electricity bills and menial’s pay should not pass any item of new
expenditure of Rs. 10 (Rupees ten) only without the sanction of the
Disbursing Officers.

Responsibility of Controlling Officers(as incorporated in Rule 8.26 of the Punjab Financial Rules Vol. I)

8.26

It is the responsibility of the countersigning officer to see that items of
expenditure included in a contingent bill are of obvious necessity, and are atfair and reasonable rates; that previous sanction for any item requiring it, isattached, that the requisite vouchers are all received and in order; that thecalculations are correct and specially that the grants have not been exceeded
nor are they likely to be exceeded, and that the Accountant-General has been
informed either by a note on the bill or otherwise of the reason for excess overthe monthly proportion of the appropriation. If expenditure be progressing too
rapidly he should communicate with the drawing officer and insist on its being
checked.