Information for entering Japan (June 21, 2022)
1. VISA application (REQUIRED FOR ALL)
Currently visa exemption measures with the countries and regions listed in following website aresuspended to avoid spreading COVID-19. Those who fall under the measures are required to obtain visas
before visiting Japan.
https://www.mofa.go.jp/ca/fna/page4e_001053.html
Please see the details in the next page.

2. Procedures and documents required to enter Japan
Please see detailed information provided by the government of Japan athttps://www.mhlw.go.jp/stf/covid-19/border_procedure.html
2-1. Procedures"Fast Track" (RECOMMENDED)
You can complete quarantine procedures via app before entering Japan. This can reduce the process atthe airport. "Fast Track" is available for those entering from Narita International Airport, Haneda Airport,
Chubu Centrair International Airport, Kansai International Airport, and Fukuoka Airport.
Go to "FAST TRACK" HP
2-2. Documents
COVID-19 Negative Test Result Certificate before departure (REQUIRED FOR ALL)
Everyone must submit a certificate of negative test result from specimen collected within 72 hours priorto departure.
Check the requirements carefully. The test result with only valid specimens and test method is accepted.
Questionnaire (REQUIRED FOR ALL)
Everyone must submit the Questionnaire via “Fast Track” . Issue a QR code after completing theQuestionnaire, and present it to the quarantine station. If you don't use “Fast Track” app, you mustcomplete the Questionnaire on web in advance.

Visa application
Related sites in Ministry of Foreign Affairs of Japan
https://www.mofa.go.jp/j_info/visit/visa/index.html
https://www.mofa.go.jp/j_info/visit/visa/short/other_visa.html
https://www.mofa.go.jp/files/000121327.pdf
Embassy of Japan in China
https://www.cn.emb-japan.go.jp/itpr_zh/visa_tankishoyo.html
Followings description are just a “brief extract” from the above pdf document assuming your visa is thecase of “Application Procedures for Single Entry Visas for Those with Nationalities other than China,Russia ,CIS Countries, Georgia or the Philippines”.
For “Nationals of China”, please confirm above “Embassy of Japan in China” website.
The followings are extracts from the document at https://www.mofa.go.jp/files/000121327.pdf. Words
and/or phrases with a mark “#” are postscripts by TWHM2022. Please confirm carefully in detail by yourself.
— the start of the extracts —Required documents for the visa application
https://www.mofa.go.jp/ca/fna/page22e_000921.html
The certificate for completion of registration to the Entrants, Returnees Follow-up System (ERFS) which
receiving organization located in Japan applied for online# TWHM2022 has already obtained the certification for ERFS.
# Please contact to the workshop co-chair Dr. Kunio Tsuda (kunio.tsuda.jt@toshiba.co.jp).
# Then you will get the corresponding certification about ERFS.
# See below about the other required documents for visa application.
Purpose of Visit# Short-Term Business Affairs, etc.
Documents to be submitted
A. Provided by visa applicant# Refer the p.5 in document in https://www.mofa.go.jp/files/000121327.pdf
B. Prepared by inviting person/guarantor in Japan(1) Invitation Letter or either of the following documents to explain activities in Japan# The Invitation Letter and other documents required will be sent you.
Please contact to the workshop co-chair Dr. Kunio Tsuda (kunio.tsuda.jt@toshiba.co.jp).
(2) Conference materials# Please utilize contents shown in TWHM 2022 web site.
https://www.rciqe.hokudai.ac.jp/twhm2022/(3) Materials on trading goods, etc.
# Not necessary for an academic activity including TWHM 2022.
(4) List of Visa Applicants (When there are multiple applicants)(5) Itinerary during stay in Japan# THWM2022 schedule# August 29 evening, Registration desk open & Welcome reception# August 30 morning and afternoon, Technical sessions# August 31 a.m. Technical session, p.m. Social events# September 1, a.m. Technical session, p.m.- 3:00 p.m. Technical Session and Closing— the end of the extracts —Please read the followings before applying the visa
•Since it takes time for visa application process, we recommend you to contact the Japanese
Embassy/Consulate-General with jurisdiction over your place of residence immediately to ask thedetailed procedure and what documents you need to prepare. In addition to the documents preparedby inviting person/guarantor in Japan, you may be required to present some documents. However, it
depends on the local situation and the purpose of the visit.

•Please be sure that application of ERFS and preparation of visa documents do not guarantee entry
into Japan. The visa application to Embassy or Consulate-General of Japan in your country should beproceeded on your responsibility. TWHM2022 has no responsibility for cancellation of travel fees
including flight tickets, hotel booking, etc. TWHM2022 has also no responsibility for the case you are
not be able to attend the conference due to the results of COVID-19 tests before and after your flight.

•Please be sure that it will take a week or more to prepare the requested documents in TWHM2022 andit will also take time to send them to you.

•Required quarantine and documents for visa applications depend on your departure country as wellas vaccination certificates. Please confirm the requirements by your own responsibility.

•Kindly confirm in advance the details of your transit visa on your own responsibility when you travel toJapan via any countries. TWHM2022 is not responsible on it. In addition, please check both theconditions and the period of quarantine of the transit country (countries) on your own responsibility.

•Due to the border measure, eligible purposes of entering Japan is strictly limited. TWHM2022 will not
be able to apply ERFS if you include schedule other than the TWHM2022, quarantine period, or transit
stay around the international airport during your visit to Japan.

Visa Application Deadline
July 28, Thursday (Japan Local Time = GMT + 9:00)*This deadline does not guarantee the approval of ERFS and Visa.