GENERIC RISK ASSESSMENT
SITE:VEU

DATE:

15/10/2020

REVISION DATE:

Health & Safety

OWNER:ASSESSOR/S:

PROCESS/AREA ASSESSED:

Michael Armstrong / Kane Collacott

COVID-19
COVID-19 (V3)REFERENCE:

WeeklyVersion 1 - August 2019

HAZARD
NO
Associated Risk

PERSONS AT
RISK/NO
AFFECTEDRISK RATING

IMPLEMENTED

NEW RISK RATINGFURTHER ACTION REQUIREDEXISTING CONTROLSSL

R

5210WHO

WHENSLR• Monitor to ensure continued
compliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

5

15

All

Ongoing

5151• Continue to follow government advice on social
distancing.
• The company will review on an ongoing basis, theworking from home arrangements with those whose job
Contact with othersmeans they can effectively work from home.
AllEmployees • All high-risk staff supported in line with current
Risk of confirmed COVIDContractors government guidelines.
19 through exposure fromVisitors• Face coverings / masks enforced when social
others in work.
distancing cannot be guaranteed.
• Face coverings / masks made available (visual aid
displayed / instructions where masks are enforced) (VELsites).

2• Worker should return home immediately, avoid touching
anything and follow government / NHS advice on selfisolation.
• Under NO CIRCUMSTANCES should workers attend
AllRisk of COVID-19
Employees work if they (or a member of their household) havetransmission throughContractors COVID-19 symptoms or are required to self isolate (assuspected case whilst
per government guidelines).
Visitors
working on site. Risk of• Record of staff shift patterns maintained.
COVID-19 outbreak in the• COVID-19 Outbreak Management / Suspected Case
workplace.
Process.

5210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

3• Essential travel only.
• Utilise MS Teams video conferencing for meetings
where possible.
General Travel• Pool cars restricted to a maximum of 2 occupants,All
as distanced within the vehicle space as possible.
Risk of COVID-19Employeestransmission as a result ofVehicle should be well ventilated to increase thetravelling for work.
flow of air, e.g. by opening a window.
• Sanitising equipment provided within pool cars.
• Continue to follow government advice where provided.

52

10• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

5

1

54

• Continue to follow government advice on social
distancing.
• Stop non-essential trips / visits.
Access / Egress• Sanitising stations provided throughout facility.
• Regular cleaning of common contact points.
(inc walking aroundAll• One-way systems implemented where possible.
site)
Employees• Doors wedged open where possible (except fire doors).
Contractors• Foot operated door openers (VEL sites).
Risk of COVID-19
Visitors• Modified access / egress arrangements (turnstiles) totransmission as a result of
reduce social interaction.
access / egress.
• COVID-19 related signs & floor markings throughout
the facility.
• Staggered start & finish times where necessary.

5210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

5155• Employees encouraged to ensure good hygiene (govposters displayed e.g. wash your hands thoroughly andregularly using soap and water for at least 20 seconds /sanitiser regularly etc).
HygieneAll• Enhanced cleaning regime (VEL staff / AVS on VEL
Employees
Risk of COVID-19sites).
Contractors
transmission as a result of• Regular cleaning of common contact points.
Visitorspoor hygiene practices.
• Sharing of PPE prohibited (only exception is lanyards &harnesses which have a cleaning regime).
• COVID-19 related signs & floor markings throughout
the facility.

5210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

5156• Continue to follow government advice on social
distancing.
• Sharing of workplace equipment should be avoided
where possible.
• Sharing of PPE prohibited (only exception is lanyards &harnesses which have a cleaning regime / guidance).
• Windows and up-over doors can be (except dockdoors) opened to allow increased circulation of fresh air.
• Operational processes / areas reviewed and changes
All
implemented to ensure social distancing is practiced
Employees
where possible & cross contamination risks areContractors
controlled.
Visitors• Revised procedure for inbound & outbound goods (keycontrol).
• Face coverings / masks enforced when social
distancing cannot be guaranteed.
• Workstations moved apart where required to ensuresocial distancing.
• Face coverings / masks made available (visual aid
displayed / instructions where masks are enforced) (VELsites).

5210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

515• Regular cleaning and sanitising of workplace equipmentusing the provided sanitising equipment.
All• Sharing of workplace equipment should be avoided
Risk of COVID-19
Employees
where possible.
transmission throughContractors• Enhanced cleaning procedures for workplace
contact with contaminatedequipment.
surfaces.

5210• Monitor to ensure continuedcompliance. The risk rating will onlyreduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

51

5

Suspected Case /Potential Outbreak

OperationalArrangements
Risk of COVID-19
transmission as a direct
result of operational /transport processes.

Workplace Equipment

78• Continue to follow government advice on social
distancing.
• Regular cleaning of common contact areas.
• Hand sanitiser made available.
Facilities• Tables and seating spaced to ensure social distancing.
• Enhanced cleaning procedures.
Risk of COVID-19• Users of rest areas should clean up after themselves.
transmission as a directAll• Where possible, seating available outside for breaks.
result of using the various
Employees• Social distance markings.
facilities (inc welfare) onContractors• Showers managed - key access (VEL sites).
site (canteen, rest areas,Visitors• Microwaves, fridges, vending & coffee machines in use
toilets, changing facilities,
and managed with cleaning regime (VEL sites).
showers, appliances,• Use of masks / face coverings enforced within toilets
smoking area, kitchens
where social distancing is difficult to maintain (VEL sites).
etc).
• Modified smoking shelter arrangements (markings &signs displayed).
• Staggered break times where necessary.

9• Utilise Teams video conferencing for meetings wherepossible.
• Meeting rooms only used when it is absolutely
necessary.
• Maximum occupancy limits set within meeting rooms.
Office EnvironmentAll• Use hand sanitiser regularly.
Employees • Hand sanitiser provided in meeting rooms and offices.
Risk of COVID-19
transmission as a result of Contractors • Teams managed to ensure staff can work effectively
Visitors
while maintaining social distance (e.g. working fromworking in the officehome).
environment.
• Office layouts reviewed to ensure social distancing
where required.
• On-site contractors (e.g. Nissan QA) workstations set
out to ensure social distancing.

510• Contractor RAMs checked for sufficient COVID-19
controls prior to work commencing.
• Contractor COVID-19 site induction.
All• Non-essential visits cancelled.
Risk of COVID-19
Employees • If visitors are required, they should be escorted by thetransmission as a result ofContractors person organising the visit (who has been through thevisitors and contractors onVisitors
COVID awareness presentation).
site (unfamiliar with site• COVID-19 visuals (posters etc) displayed around sites.
rules).
• Utilise Teams video conferencing for meetings wherepossible.

5510• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

515210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

515210• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

515AllOngoing

5152Visitors / Contractors• Trained and licenced MHE operators (20pt licence).
• Driving standard audit schedule, refresher training ifrequired.
• COVID-19 awareness presentation.
All• COVID-19 visuals (posters etc) displayed around sites.
Employees• Staff trained on newly implemented COVID-19 controls
prior to commencing work.
• Increased monitoring of driving standards at each site
at start up by the FCE.

5210

• Monitor to ensure continued
compliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

• Managers to ensure regular communication with thoseworking from home.
• Office equipment (workstation, chairs etc) available for
Risk of musculoskeletal
staff to take home if required.
All
disorders through poor
• DSE self assessment & training presentation available
ergonomics (DSE). Risk of Employees
for homeworkers to complete.
stress from potential lone
• Employees encouraged to raise unsafe conditions / any
working & poor
ill health associated with home working to their linecommunication.
manager.

3

13• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

3

1

3

10

• Monitor to ensure continuedcompliance. The risk rating will only
reduce if all those at risk comply withthe existing control measures inplace.

AllOngoing

5

15

Training

11

Increased risk ofaccidents / incidents as aresult of skill fade fromtime away from operating
MHE (furlough). Risk oflack of communication of
COVID-19 controls.

Homeworkers

12Emergency Provisions

13

Risk of COVID-19
transmission when firstaiders cannot adhere tosocial distancing when
dealing with injury. Orduring emergency
evacuation.

• First aiders are trained in First Aid at Work (FAW) andEmergency First Aid at Work (EFAW) based on the sites
requirement.
All• Modified first aid procedure and additional PPE to
Employees
ensure the health & safety of first aiders carrying out
Contractors
their duties.
Visitors• In an emergency (e.g. fire), people do not have to stay
2 metres apart, the priority is to evacuate the building.
Practice

52SUMMARY OF ASSESSMENT / FURTHER ACTION REQUIRED:
Though the symptoms / effects of COVID-19 may differ from person to person, the severity rating has been set at theworst possible scenario from contracting COVID-19. If all those at risk follow the existing control measures set out byVantec to control the spread of COVID-19, the risk of contracting COVID-19 as a result of an activity relating to work
is unlikely.
Controls may be differ slightly on customer sites, you will be trained and briefed on these controls prior to commencing work.
This assessment will be reviewed on a regular basis and updated (if required) based on the current government guidelines.
If uncontrolled, the operations undertaken could present unacceptable risks to all operators. However with the adoption of theidentified controls the majority of hazards (residual risks) may be eliminated or satisfactorily reduced. All operators areencouraged to stop the job and seek advice if they feel it is unsafe. Site operations team must monitor controls to ensure
continued compliance.

By signing below, you are confirming that you have thoroughly observed the area, process or activity and are accepting that the existing
controls in place / further actions required will eliminate or reduce the risk to an acceptable level.

ASSESSOR SIGN:

M Armstrong

DATE

15/10/2020

HEAD OFOPERATIONS SIGN:P Loughlin

DATE

15/10/2020

MANAGING
DIRECTOR SIGN:

M Kendall

DATE

15/10/2020

Severity

SEVERITY X LIKELIHOOD CALCULATOR
DEATH(5)510152025

MAJOR INJURY(4)48121620UP TO THREE DAY INJURY(3)3691215MINOR INJURY TREATMENT OFF SITE
(2)

246810MINOR INJURY FIRST AID ON SITE
(1)12345(1)UNLIKELY(2)MAY
HAPPEN(3)
LIKELY(4)VERY
LIKELY(5)
CERTAIN

Likelihood
ACTION PLANSCORE

PRIORITY

1-5LOW

ACTION IS REQUIRED TO REDUCE THE RISK, ALTHOUGH LOW PRIORITY, TIME EFFORT AND COSTSHOULD BE PROPORTIONAL TO THE RISK.

6-10MEDIUMACTION REQUIRED SOON TO CONTROL. INTERIM MEASURES MAY BE NECESSARY IN THE SHORTTERM.

11-25

HIGHACTION REQUIRED URGENTLY TO CONTROL RISKS. FURTHER RESOURCES MAY BE NEEDED.

ACTION