WEBSITE PRIVACY POLICYBACKGROUND:
Vantec Europe Limited understands that your privacy is important to you and that you careabout how your personal data is used and shared online. We respect and value the privacy ofeveryone who visits this website, www.vantec-gl.com/uk (“Our Site”) and will only collect anduse personal data in ways that are described here, and in a manner that is consistent with Our
obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptanceof Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept
and agree with this Privacy Policy, you must stop using Our Site immediately.
1.

Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:

2.

3.

“personal data”

means any and all data that relates to an identifiable
person who can be directly or indirectly identified fromthat data. In this case, it means personal data that you
give to Us via Our Site. This definition shall, whereapplicable, incorporate the definitions provided in the EU
Regulation 2016/679 – the General Data ProtectionRegulation (“GDPR”); and“We/Us/Our”

means Vantec Europe Limited a limited company
registered in England under company number 02458961,
whose registered address is 3 Infiniti Drive, Hillthorn
Business Park, Washington, Tyne and Wear, NE37 3HG.

Information About Us
2.1

Our Site is owned and operated by Vantec Corporation, Cube Kawasaki, 1-14,
Nisshin-cho, Kawasaki-ku, Kawasaki, 210-0024, Japan.

2.2

Our VAT number is GB569306809.

2.3

The person responsible for data protection is the Senior Governance andCompliance Manager (Abigail Curry) who can be contacted by email at abigailcurry.st@vantec-gl.com by telephone on 0191 4161133 or by post at theCompany’s Registered Office.

2.4

We are regulated by the Information Commissioner’s Office.

What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links toother websites. Please note that We have no control over how your data is collected,
stored, or used by other websites and We advise you to check the privacy policies ofany such websites before providing any data to them.

Hitachi Transport System Group©Vantec Corporation.2018.All Rights Reserved.

4.

Your Rights
4.1

As a data subject, you have the following rights under the GDPR, which thisPolicy and Our use of personal data have been designed to uphold:4.1.1 The right to be informed about Our collection and use of personal data;
4.1.2 The right of access to the personal data We hold about you (see section11);
4.1.3 The right to rectification if any personal data We hold about you is
inaccurate or incomplete (please contact Us using the details in section12);4.1.4 The right to be forgotten – i.e. the right to ask Us to delete any personal
data We hold about you (We only hold your personal data for a limited
time, as explained in section 7 but if you would like Us to delete it
sooner, please contact Us using the details in section 12);4.1.5 The right to restrict (i.e. prevent) the processing of your personal data;
4.1.6 The right to data portability (obtaining a copy of your personal data tore-use with another service or organisation);
4.1.7 The right to object to Us using your personal data for particularpurposes; and4.1.8 Rights with respect to automated decision making and profiling.

5.

4.2

If you have any cause for complaint about Our use of your personal data, pleasecontact Us using the details provided in section 12 and We will do Our best tosolve the problem for you. If We are unable to help, you also have the right tolodge a complaint with the UK’s supervisory authority, the Information
Commissioner’s Office.

4.3

For further information about your rights, please contact the Information
Commissioner’s Office or your local Citizens Advice Bureau.

What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following
personal and non-personal data:
5.1

name;

5.2

date of birth;

5.3

gender;5.4

business/company name

5.5

job title;

5.6

profession;

5.7

contact information such as email addresses and telephone numbers;

5.8

demographic information such as post code,

5.9

IP address;

5.10

web browser type and version;

5.11

operating system;

Hitachi Transport System Group©Vantec Corporation.2018.All Rights Reserved.

5.12

6.

a list of URLs starting with a referring site, your activity on Our Site, and the siteyou exit to;

How Do We Use Your Data?
6.1

All personal data is processed and stored securely, for no longer than isnecessary in light of the reason(s) for which it was first collected. We will comply
with Our obligations and safeguard your rights under the GDPR at all times.

6.2

Our use of your personal data will always have a lawful basis, either because itis necessary for Our performance of a contract with you, because you haveconsented to Our use of your personal data (e.g. by subscribing to emails), orbecause it is in Our legitimate interests. Specifically, We may use your data for
the following purposes:
6.2.1 Supplying Our services to you (please note that We require yourpersonal data in order to enter into a contract with you);
6.2.2 Personalising and tailoring Our services for you;
6.2.3 Replying to emails from you;

7.

8.

6.3

You have the right to withdraw your consent to Us using your personal data at
any time, and to request that We delete it.

6.4

We do not keep your personal data for any longer than is necessary in light of
the reason(s) for which it was first collected.

How and Where Do We Store Your Data?
7.1

We only keep your personal data for as long as We need to in order to use it
as described above in section 6, and/or for as long as We have your permission
to keep it.

7.2

Some or all of your data may be stored outside of the European Economic Area(“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland,and Liechtenstein). You are deemed to accept and agree to this by using Our
Site and submitting information to Us. If We do store data outside the EEA, We
will take all reasonable steps to ensure that your data is treated as safely andsecurely as it would be within the UK and under GDPR.

7.3

Data security is very important to Us, and to protect your data We have taken
suitable measures to safeguard and secure data collected through Our Site.

Do We Share Your Data?
8.1

Subject to section 8.2, We will not share any of your data with any third parties
for any purposes.

8.2

We may share your data with other companies in Our group for purposes suchas regulatory compliance, corporate planning, performance management, HRadministration, whistle blowing, litigation, health and safety, governance, ITsystem management. This includes Our parent company and its subsidiaries.

8.3

Where We transfer any personal data outside the EEA, We will take allreasonable steps to ensure that your data is treated as safely and securely as
it would be within the UK and under the GDPR.

Hitachi Transport System Group©Vantec Corporation.2018.All Rights Reserved.

8.4

9.

How Can You Control Your Data?
9.1

10.

In certain circumstances, We may be legally required to share certain data heldby Us, which may include your personal data, for example, where We areinvolved in legal proceedings, where We are complying with legal requirements,
a court order, or a governmental authority.

You may wish to sign up to one or more of the preference services operating in
the UK: The Telephone Preference Service (“the TPS”), the Corporate
Telephone Preference Service (“the CTPS”), and the Mailing Preference
Service (“the MPS”). These may help to prevent you receiving unsolicited
marketing. Please note, however, that these services will not prevent you fromreceiving marketing communications that you have consented to receiving.

Your Right to Withhold Information
You may access certain areas of Our Site without providing any data at all.

11.

How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (wheresuch data is held). Under the GDPR, no fee is payable and We will provide any and all
information in response to your request free of charge. Please contact Us for moredetails at VEU-HR-General-Enquiry@vantec-gl.com.

12.

Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us byemail at abigail-curry.st@vantec-gl.com, by telephone on 0191 4161133, or by post at
the Company’s registered office. Please ensure that your query is clear, particularly if
it is a request for information about the data We hold about you.

13.

Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes).
Any changes will be immediately posted on Our Site and you will be deemed to haveaccepted the terms of the Privacy Policy on your first use of Our Site following thealterations. We recommend that you check this page regularly to keep up-to-date.

Hitachi Transport System Group©Vantec Corporation.2018.All Rights Reserved.