(Unofficial Translation)

Guidelines for applying to the “Project of Decommissioning and Contaminated Water
Management (Development of Analysis and Estimation Technology for
Characterization of Fuel Debris (Development of Technologies for Enhanced Analysis
Accuracy, Thermal Behavior Estimation, and Abbreviated Analysis))”Date: March 24, 2021
Management Office for the Project of Decommissioning
and Contaminated Water Management

The Management Office for the Project of Decommissioning and Contaminated Water Management(hereinafter referred to as “PMO”) solicits entities to implement subsidies for the "Subsidized Projectof Decommissioning and Contaminated Water Management (Development of Analysis and Estimation
Technology for Characterization of Fuel Debris (Development of Technologies for Enhanced Analysis
Accuracy, Thermal Behavior Estimation, and Abbreviated Analysis))". Details of the project are
stipulated in this Guidelines; furthermore, the procedures for implementation of the project are
stipulated in the “Grant Policy for Subsidy for the Project of Decommissioning and Contaminated
Water Management”.
1. Purpose of ProjectThis project aims to support development of technologies contributing to decommissioning andcontaminated water management of the Fukushima Daiichi Nuclear Power Station (hereinafterreferred to as “Fukushima Daiichi NPS”) of the Tokyo Electric Power Company Holdings, Incorporated(hereinafter referred to as “TEPCO”) based upon the “Mid-and-Long-Term Roadmap” towards theDecommissioning of Fukushima Daiichi Nuclear Power Station of Tokyo Electric Power Company
Holdings, Incorporated” (hereinafter referred to as “Mid-and-Long-Term Roadmap”) and “The
Decommissioning Research and Development Plan for FY 2021” (The 86th meeting of Secretariat of
the Team for Decommissioning and Contaminated Water Countermeasures / PMO), so that thedecommissioning and contaminated water management of Fukushima Daiichi NPS can be
implemented smoothly, and that may lead to the improvement of Japan’s science and technology
standards.
Please note that this project is implemented under the engineering and project administration
activities performed by TEPCO in Fukushima Daiichi NPS, and the results obtained from this projectwill be utilized for the engineering activities conducted by TEPCO.
2．Contents of Project
1

In

order

to

obtainusefulinformation

on

each

process(fueldebrisretrieval,containment/transportation/storage, waste management, etc.) of decommissioning the Fukushima
Daiichi NPS, it is important to develop technology to analyze and estimate the properties of fuel debris.
However, many difficulties are anticipated in analyzing and estimating the properties of fuel debris,which has many unexplained factors in the chemical composition and formation process, etc. Iftechnologies are developed for a method to reduce obstacles to analysis, a method to evaluate thebalance between heat from fuel debris and cooling and a method to easily detect specific items in fueldebris, reduced uncertainty, advanced safety assessments, and faster retrieval operations in fueldebris retrieval process could be achieved by each respective technology.
The accident at the Fukushima Daiichi NPS is the world's first core melting accident in Boiling Water
Reactor (hereinafter referred to as "BWR"). In addition to fuel assemblies and control rods, the core
support plate, core shroud and other internal structures are installed within Reactor Pressure Vessel(hereinafter referred to as "RPV") of BWR. Multiple fuel assemblies with different burning times areloaded, and the amount of uranium and fission products in the fuel assemblies varies from fuelassembly to fuel assembly. Uranium is sealed inside the fuel cladding tube as pellets of uranium
dioxide (UO2), but zirconium (Zr) used as the fuel cladding tube reacts with high-temperature water
vapor to become zirconium oxide (ZrO2). Zirconium oxide has high mechanical and chemical stability
and has high affinity for UO2 used as a fuel, and when the core melts, it produces U-Zr-O compounds.
Structures and properties of U-Zr-O compounds broadly change from cubic crystals close to UO2 totetragonal or orthorhombic crystals close to ZrO2, depending on the content of U and Zr contained
therein. Furthermore, fuel debris contains many elements such as boron carbide used as neutron
absorber, iron, chromium and nickel contained in stainless steel and silicon and calcium contained inconcrete. The mechanical properties and chemical stability of fuel debris change by many of theseelements taking various forms such as dissolving and precipitating in the fuel debris, or encapsulated
or dispersed in the matrix as impurities. Even if the chemical composition of fuel debris is known bychemical analysis, there is not enough information available to estimate all properties they may show.
For example, even if chemical analysis reveals that the atomic ratio in the U-Zr-O system is U : Zr :O = 1 : 1 : 2, their chemical stability varies depending on whether they are part of the chemical formsof UO2 and Zr, U and ZrO2, or (U0.5, Zr0.5) O2, U0.5 and Zr0.5. Thus, in order to evaluate the processabilityof fuel debris during retrieval and the chemical stability during storage, it is important to identify thechemical form and microstructure that make up the fuel debris and estimate its properties. In addition,
analyzing the microstructure of fuel debris could lead to the estimation of the temperature history at
the time of the accident, the estimation of the accident progress process and the estimation of the
distribution state of fuel debris, which are effective for decommissioning the accident reactor.
As of February 2021, tests have been conducted at Units 1 to 3 to stop water injection into thereactor. Since decay heat is generated from Fission Products (hereinafter referred to as “FP”)
contained in fuel debris, the calorific value in the reactor will decrease as the fuel debris retrieval work
progresses in the future. As the amount of heat generated decreases, it becomes possible to perform2

various types of cooling such as reduction in the amount of water injection, intermittent injection waterand air cooling. On the other hand, there are uncertainties such as the fact that the internal
investigation of the RPV has not been carried out. In order to avoid an unexpected situation due to adecrease in the amount of water injection, it is important to investigate and evaluate in advance an
optimal cooling method suitable for the distribution of fuel debris and FP, the progress of fuel debris
retrieval work, the accumulation and treatment of contaminated water and the confinement functionof the Primary Containment Vessel (hereinafter referred to as "PCV"), etc.
In detailed investigations inside the PCV so far the presence of deposits that appear to be fueldebris has been observed on existing structures such as guide pipes and steel gratings. Whenretrieving fuel debris, it is necessary to cut it many times to reduce its size before containing in astorage container adopting shape control as one of the measures of criticality prevention. Currently,
fuel debris samples must be transported to hot laboratory facilities with shielding and confinement
functions in order to analyze these deposits for any inclusion of uranium. In addition since thetransport container with sufficient shielding thickness has the large mass, each process requires a lotof labor and time such as curing work for contamination prevention, contamination inspection anddecontamination work, etc. On the other hand, these deposits may be molten substances such as
signal cable coverings. If it is easily found that unidentified deposits do not contain uranium or thatthe uranium concentration is extremely low, the size of the storage container can be increased, andthe number of cuttings can be reduced. By developing an abbreviated analysis technology that canquickly confirm or evaluate the presence or absence of fuel components adhering to or penetrating
into existing structures, it could shorten each process that leads to analysis in a hot laboratory facility
and also be effective for saving labor in and shortening the decommissioning process.
Therefore, the technology development shown in (1), (2) and (3) below shall be conducted.
The outcomes of (1), (2) and (3) shall be provided via PMO to the Subsidized Project Operating
Entity who has conducted the separate project "Development of Analysis and Estimation Technology
for Characterization of Fuel Debris" (FY2021/FY2022).
Partial proposals are allowed for any of (1), (2) and (3).
* When preparing a proposal for this project, the results of the project “Development of Analysis andEstimation Technology for Characterization of Fuel Debris” (FY2019/FY2020) shall be considered.
After grant decision, this project shall be proceeded confirming the contents of the FY2020 resultsof the preceding projects“Development of Analysis and Estimation Technology for

Characterization of Fuel Debris”(FY2019/FY2020) and “Development of Analysis and Estimation
Technology for Characterization of Fuel Debris (Development of Technologies for Enhanced
Analytic accuracy and Thermal Behavior Estimation of Fuel Debris)”(FY2020) when those results
are made public. Please refer to the website below.
<Link to the project results HP for “ Development of Analysis and Estimation Technology for3Characterization of Fuel Debris”(FY2019/FY2020)>
https://en.dccc-program.jp/3065< Link to the subsidized project results HP>
https://en.dccc-program.jp/category/result(1) Technology Development to Improve Analytic Accuracy
In the analysis of chemical forms and microstructures, it is important to make multiple
observations and analyzes, including observation of metallographic structure by optical microscope,
X-ray diffraction, element mapping during scanning electron microscope observation and structural
analysis by transmission electron microscope observation, and based on the results of suchobservation and analysis, to make a comprehensive judgment. In the identification of the chemical
form based on the crystal lattice data, the interstitial distance changes due to solid solution of otherelements in the matrix phase. Amorphous, not a crystalline structure, would not create acharacteristic peak in the measured spectrum. Based on the fact that fuel debris analysis becomes
more difficult due to these obstacles, simulated fuel debris containing multiple microstructures shallbe manufactured and analysis in multiple analytical institutions shall be conducted using thesimulated fuel debris. After that, the analytical institutions get together to share the analysis results,
etc. Through this activity, it shall be clarified the differences and the causes, in the analysis andevaluation results by those analytical institutions and shall be developed methods for identifying
microstructures with higher accuracy and for estimating their characteristics.
- In the manufacturing of simulated fuel debris, a method shall be adopted that can generate multiple
microstructures without uneven distribution of specific microstructures. The simulated fuel debris
shall contain uranium, which is fuel component, and zirconium, which is cladding component. It
shall be investigated the addition of boron carbide, which is neutron absorber component andstainless steel and concrete, which are structural material components when formulating ananalysis and evaluation plan.
- In the future, to verify the process to be followed when fuel debris taken out at the Fukushima
Daiichi NPS is brought in, it shall be investigated the details of the analytical process by analyzing
fuel debris containing uranium in hot equipment where the actual fuel debris would be treated.
The analysis then shall be focused on the identification of microstructures. The detailed conditions
related to tissue observation, measuring instruments, devices and pretreatment process shall be
investigated when formulating an analysis and evaluation plan. However, because theparticipating institutions may have different licenses of hot facilities, simulated fuel debris
containing unirradiated uranium cannot be handled (analyze, observe, and measure) in theequipment that handles actual fuel debris. In that case, it shall be investigated (i) a method foranalyzing simulated fuel debris containing uranium and (ii) a method for verifying the test run
process before the introduction of radioactive materials into the hot cell, when formulating ananalysis and evaluation plan.
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(2) Technology Development to Estimate Fuel Debris Thermal Behavior
Technology development shall be implemented for more precisely estimating the thermal behaviorof fuel debris in the PCV of the Fukushima Daiichi NPS. In order to verify the developed technology
and confirm its validity, it shall be calculated and evaluated the heat generation behavior and coolingstate that simulate the inside of the PCV of Fukushima Daiichi NPS Unit 2. This is because theinternal situation of the PCV of Unit 2 has been grasped so far mostly among the Units by detailed
investigations inside the PCV and it is easy to compare the calculation result with the actual situation.
The internal structure of the PCV of Unit 2 shall be constructed three-dimensionally. Furthermore,calculation and evaluation could be conducted based on the following conditions.
- The distribution of FP, which is the main source of calorific value of fuel debris, shall be madeconsistent with the three-dimensional dose distribution (*1) in the PCV, of the Japan Atomic
Energy Agency (hereinafter referred to as "JAEA"). The calorific value of fuel debris shall be madeconsistent with the decay heat of the inventory in JAEA-Data/Code 2012-018: "Fuel Composition
Evaluation of Fukushima Daiichi Nuclear Power Station" (*2).
- The fuel debris distribution after estimated in another project " Upgrading Level of Grasping State
inside Reactor" (*3) shall be made consistent with the data from the project "Estimation Map ofDebris Distribution and the Status of RPV and PCV in Unit 2" of TEPCO. However, in anticipationof renewal of detailed evaluation of distribution amounts, a configuration shall be applied that
could be consistent with the renewed data.
- Since the natural convection of gas and liquid is thought to be generated inside the PCV due toheat generation, heat dissipation by natural convection shall be applied to the evaluation system.
- The size and structure of RPV and PCV shall be made consistent with TEPCO's evaluation report
titled "The Core Condition of Fukushima Daiichi Nuclear Power Station Units 1 to 3" (*4)” and areference material in public solicitation documents concerning an alternative method for retrieving
fuel debris (*5) from the International Research Institute for Nuclear Decommissioning.
- In the 3D PCV structure of Unit 2, there shall be set two water injection systems of the FDW and
the CS, one nitrogen filling system from the upper part of RPV and one exhaust system via thegas management system.
- For unorganized data such as the correlation between the porosity of a substance and thethermophysical properties, measurements shall be performed by changing the porosity of thesubstance and the data shall be collected. Based on the measured data, the correlation between
the porosity and the thermophysical properties shall be obtained and applied to the evaluation.
- For confirming validity of the case applying each of the above conditions, the temperature data
and the water injection data (*6) from Unit 2, which has been recorded continuously for about 10
years after the accident shall be collated and the past temperature history shall be reproduced.
Although to improve calculation accuracy, the calculation time is assumed to be longer, it shall be
investigated and improved for shortening calculation time without sacrificing the calculation5

accuracy. Once a past temperature history is reproduced, investigation and evaluation shall be
carried out on temperature distribution with no water injection and/or intermittent water injection,a heat generation-cooling balance in an air-cooled state and time required for stable cooling whenwater is re-injected after the air-cooled state, etc.
*1: Okumura et al. "Technical development related to plant dose distribution and underwater
debris search for decommissioning of Fukushima Daiichi Nuclear Power Station: (8)Prediction of 3D dose distribution in containment vessel", Atomic Energy Society of Japan,
2018 Autumn Convention, 3A01.
*2: Nishihara et al., JAEA-Data/Code 2012-018 "Fuel Composition Evaluation of Fukushima
Daiichi Nuclear Power Station", Japan Atomic Energy Agency
https://jopss.jaea.go.jp/search/servlet/search?5036485*3: FY2017 results of the project "Upgrading Level of Grasping State inside Reactor"(FY2016/FY2017)https://dccc-program.jp/866*4: TEPCO, " Core Status of Fukushima Daiichi Nuclear Power Station Units 1-3", November 30,
2011
http://www.tepco.co.jp/nu/fukushima-np/images/handouts_111130_09-j.pdf*5: International Research Institute for Nuclear Decommissioning, "Fukushima Daiichi Nuclear
Power Station Basic Data (Structure and Dimensions of Reactor Building, PCV and RPV)"
http://irid.or.jp/debris/Reference_J.pdf*6: Plant-related Parameters on the TEPCO HP
https://www.tepco.co.jp/decommission/data/plant_data/(3) Technology Development for Abbreviated (in-situ) Analysis
Shape control of the storage container is one of the criticality preventions measures. Therefore,technology is required that can detect containing uranium or nuclear fuel easily or promptly at thework site (in-situ). The development of a new analysis method requires a long period of time and alarge amount of resources. Therefore, focusing on analytical technologies for which some basis andfundamental technology has been established, technology development shall be implemented for
applying them to the Fukushima Daiichi NPS.
- Determining the presence or absence of uranium in an object by qualitative analysis must be a toppriority. If possible, it is desirable to enable to quantify the uranium content. Simultaneously, it isnecessary to consider the conditions such as no complex pretreatment required, prevention of
expansion of contamination and radiation exposure by measurement, avoidance of large amountsof waste generation during measurement. It shall be investigated analysis and measurement
methods that are effective for abbreviated (in-situ) analysis and shall be sorted out their strengths
and weaknesses. Furthermore, regarding the investigated analysis and measurement method for6abbreviated (in-situ) analysis, it shall be investigated on effective test methods, development items
and evaluation items, etc. for in-situ application. If too many analysis and measurement methods
could be candidates, it shall be narrowed down to three or four methods to be judged as highly
feasible during the investigation. These investigations shall be conducted with reference to theopinions of experts or third-party organizations.
- With the top priority set on determining the presence or absence of uranium, it is necessary toactually conduct measurements using uranium and to verify the effectiveness of the methods.
Verification plan shall be formulated for the uranium content, characteristics, manufacturingmethod, measurement location, etc. of the samples used for measurement. Since uranium is used,the verification shall be performed in radiation controlled area (hereinafter referred to as"Controlled Area"). Depending on the measurement method, investigation shall be made to
determine the necessity for a change to the license for using Controlled Area, and that change
shall be included as necessary in the plan. If any development items, evaluation items, etc. do not
require a change to the license for using Controlled Area, the verification shall be performed inadvance.
In (1) and (3) above, there are many detailed items to be investigated for implementation. Therefore,
when the plan is formulated, it shall be scrutinized by the relevant parties (Ministry of Economy, Tradeand Industry and TEPCO) and the Nuclear Damage Compensation and Decommissioning Facilitation
Corporation through PMO, before proceeding to the next step. The project shall be proceeded taking
into consideration the latest site information and the results of detailed internal investigations, etc.
Regarding the fuel debris trial retrieval device and the fuel debris to be retrieved for the first time, theproject shall be proceeded through the sufficient coordination and cooperation with the relevant
parties and the coordination with the separate project "Development of Technologies for Fuel Debris
Retrieval Gradually Expanded Its Scale".
3. Operation of research and development(1) Gathering domestic and overseas wisdom
Projects must be conducted by utilizing domestic and overseas wisdom. In particular, theymust consider mobilizing necessary technologies and knowledge both from Japan andoverseas broadly. In case of development of machines and equipment, establishment ofcommon basis of the machines and equipment (utilization of widely used goods and goods
which have already been developed, etc.) must be taken into account as much as possible inorder to promote reasonable development. Furthermore, in the development of evaluation
method, it is important to be validated and reviewed objectively by third parties such as
academic societies, etc. Hence, such validation and review must distinctively be placed in thedevelopment plan or be set as a milestone.
In implementing the project by introducing domestic and foreign technologies and knowledge,7

if necessary, the external organization shall be chosen through a public bid such as a generalcompetitive bidding in a timely manner; and in order to ensure transparency and fulfill
accountability, the information on the public bid must be published on the website and the linkto the information must appear the PMO’s webpage, with the intention to disseminate it widely.
(2) Establishing Decommissioning Industrial Cluster to Fukushima and Innovation Coast
Framework Realization
It shall be considered to work with companies, which run business in Hamadori area andother region*, in an aim to promote local companies engaged in decommissioning relatedindustry and establish decommissioning industrial cluster to Fukushima.
It shall be also considered to use decommissioning related facilities (e.g. Naraha Center for
Remote Control Technology Development (mock-up testing facility)), which play a role in
Fukushima Innovation Coast Framework.
*Area
Iwaki city, Soma city, Tamura city, Minami Soma city, Kawamata town, Hirono town, Naraha
town, Tomioka town, Kawauchi village, Okuma town, Futaba town, Namie town, Katsurao
village, Shinchi town, Iitate village(3) Human resource development for medium and long-term
Efforts need to be made to strengthen the relationship with universities, researchorganizations, etc. through implementing joint research, etc. from the viewpoint of humanresource development in the middle and long-term.
(4) Clarification of tests conditions and specifications for development
Consideration of requirement level necessary for implementing decommissioning activities
must be done before commencement of elements tests and equipment design; furthermore,evaluation of to what extent existing technologies can be utilized must be done as quantitatively
as possible. Based upon these, information on the target of the degree of the tests andequipment development compared to the requirement level must be shared with concerned
parties, and the test conditions and design specifications must be established.
(5) Definition of criterion for judgment of degree of objective achievement
Comprehensible criteria which can be a measure for the judgment of objective achievementof the project must be defined using numerical values, etc. (Refer to Table 1); and they must
be validated whether or not the objective will have been achieved at the completion of the
project.
Table 1 Definition of Technology Readiness Level (TRL)8

LevelDefinition corresponding to this project

Phase

7

At the stage of completion of practical utilization

Practical use

6

At the stage of being demonstrated in the field

Field demonstration

5

At the stage of production of prototype with the scale of
Demonstration ofpractical use, and demonstration in a simulated environment
simulationsuch as in a factory, etc.

4

At the stage of implementation of function tests at the level of Research fortrial production as a process of development and engineering practical use

32
1

At the stage of proceeding with development or engineering
using application or combination of existing experiences. Or
at the stage of proceeding with development or engineering
based upon elementary data in the area with lack of existing
experiences.
At the stage of proceeding with development or engineeringin the area nearly without applicable existing experiences,and with setting up the specifications.

Application
research
Application
research

At the stage of clarifying elementary contents regarding Elementarydevelopment or engineering.
research(6) Cooperation with decommissioning activities and associated research and development projects
Clarify how the results obtained could contribute to the decommissioning activities andassociated research and development projects, and positive cooperation and collaboration withthe associated research & development projects shall be conducted. For this purpose, it isnecessary to share harmonized input /output information among the associated research anddevelopment projects. In order to realize this information sharing, coordination among theentities involved must be done using Form 4 at the commencement of the project and othersuitable timings; and it must also be regularly shared with and confirmed by PMO and otherconcerned entities. Furthermore, the information on implementation of the project (such as
progress situation, acquired data, challenges, etc.) must be shared with and offered to PMO
and the concerned entities in a timely and appropriate manner. Also, Non-Disclosure
Agreement must be concluded among the Subsidized Project Operating Entities, theassociated research & development project entities and PMO, if necessary. PMO will conduct
the necessary coordination.
(7) Research management
The project must be proceeded with bearing in mind that the achievement goals of the project(such as the contents of outputs, target schedule, etc.) were established so as to achieve highrank goals of this project.
Furthermore, it is necessary to create a flexible implementation organization that can reflect
the following matters to the project, because understanding about the situationof the insideof PCV and necessary R&D to retrieve fuel debris is still limited, and a great deal of
uncertainties remain in respect of the preconditions for research development.
9[1] Discussions about the Mid-and-Long-Term Roadmap, discussions at meetings of theSecretariat of the Team for Decommissioning and Contaminated Water Countermeasures,and instructions and advices given by the Agency for Natural Resources and Energy, and soforth.
[2] Discussions concerning the “Technical Strategic Plan for Decommissioning of the Fukushima
Daiichi Nuclear Power Station of Tokyo Electric Power Company Holdings, Inc.”, discussions
at meetings held by and instructions and advice given by Nuclear Damage Compensation
and Decommissioning Facilitation Corporation, and so forth.
[3] Progress management, instructions and advices given by PMO in which Nuclear Damage
Compensation and Decommissioning Facilitation Corporation have joined.
In particular, in order to achieve the project outcome targets, it is important to promptly
understand and reflect the current status of Fukushima Daiichi NPS, the progress of TEPCO’s
engineering, internal investigation, R&D, on-site working environment improvement such as
dose reduction, lowering water level, space availability, etc. It is also important to check
whether the prerequisites of the project are satisfied not only at the early stage of the project
but also at any time to during the project from the viewpoint of on-site applicability, and to takemeasures promptly if any issues are found.
Therefore, under the project management of TEPCO, it is required to establish organization
to conduct R&D. When grant application, application shall be made jointly with TEPCO.
However, TEPCO does not claim for any expenses for this project. When working at Fukushima
Daiichi NPS, etc. for on-site investigation and demonstration test and so on, sufficient
coordination shall be made beforehand with TEPCO, management system shall be constructedwith understanding the compliance issues and precautions, etc., and appropriate security
measures shall be taken.
(8) Progress report
The entity is required to report implementation plan, progress situation, project results, etc.
to PMO on request. Especially, the implementation situation must be reported at the end of
every month by using the implementation schedule as described in Reference Document 2,
etc., and at the time when PMO request, and after completion of the project, results report mustbe established and submitted.
Please be noticed that PMO is entitled to share the submitted information with the concernedorganizations on the basis of “5. Implementing Scheme” with due considerations to the nondisclosure information stipulated by Act on Access to Information Held by Administrative
Organs (Act No. 42 of May 14, 1999).
(9) Enhancement of outreachComprehensible explanation to the public regarding the project contents and results is
indispensable. The entity is also required to actively cooperate with the government and theconcerned organizations for dissemination of information. In addition, any results of the project,10which could be made public, should be disclosed as soon as possible after its completion.
(10) Preparation of other options
Alternative options must be prepared for the case that the project cannot be proceeded withas planned during the project term. If the alternative options are prepared or revised, theinformation must be notified to PMO.

4. Project Term⚫

From the effective day (of the grant) to March 31, 2023

11

5. Implementing Scheme

6. Application Requirements
The private companies, etc. satisfying all of requirements (1) to (9) shown below are qualified toapply for the subsidies. Applications from consortia are also acceptable. In that case, a managing
legal entity must be appointed out of each consortium and submit the project proposal. (Please notethat no managing legal entity may commission the entire work to another legal entity.)(1) Possessing the organization for properly conducting the relevant subsidized project.
(2) Having the capacity, knowledge and experience required for conducting the relevant subsidized
project.
(3) Having the management foundation required for smoothly conducting the relevant subsidized
project and sufficient ability to control the funds and other resources.
(4) Being able to follow the appropriate accounting procedures in accordance with the “Grant Policy
for Subsidy for the Project of Decommissioning and Contaminated Water Management” and the“Subsidized Project Administration Manual (*)”. With regard to overseas entities, as a generalrule, being able to prepare the evidenced documents in Japanese or English, and present themin Japanese territory on demand from the PMO.
12

(*)https://en.dccc-program.jp/files/20210301man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget,
Auditing and Accounting.
(6) Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies
controlled by the Ministry of Economy, Trade and Industry and the suspension of designation
relating to the contracts”. (January 29, 2003, No 1) First column, the second items in Attachment(7) The applicant must have a compliance system under a self-regulated structure which meets the"Standards for Exporters, etc. to Meet" provided for in Article 55-10 (1) of the Foreign Exchange
and Foreign Trade Act. We will confirm this system using (Form 3) "Response to Security Export
Controls" when selecting applicants, so please use this form to fill in the required items andsubmit the required documents.
[Reference] Standards for Exporters, etc. to MeetRegulations to be observed by parties engaged in export or provision of technology in thecourse of trade (exporters).
Exporters that do not handle security-sensitive "specified important goods, etc." have a duty to1) nominate a person responsible for checking goods, etc., and 2) provide guidance tomanagers and export workers on compliance. Exporters that do handle security-sensitive"specified important goods, etc." have a duty to 1) identify a representative as the responsible
person, 2) set out an export control system, 3) set out a procedure for checking regulated/nonregulated goods, 4) set out a procedure for confirming the usage and consumer, and confirm
these in accordance with that procedure, and 5) confirm that the goods to be shipped coincidewith the confirmed non-regulated goods at the time of shipping.
(8) Admitting that the results obtained through this project can be utilized by TEPCO, etc. to leveragethem for Decommissioning and Contaminated Water Countermeasures if they request to do sounder the condition that each party is in agreement. Not preventing the utilization by behaviors
such as not allowing to use the technology intentionally, asking for unreasonable compensation,etc. in spite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing a situation where the resultsfrom this project are not be able to be utilized for Decommissioning and Contaminated Water
Management Countermeasures at the Fukushima Daiichi NPS by ceding the above-mentioned
condition in (8) to the successor if the applicant transfers the result to a third party and loses
their own right to utilize it accordingly. In the case of a conflict which makes the applicant unable
to make sure of the items in (8), the concerned parties must solve it by their own responsibility.
7. Requirement Conditions for Grant Decision(1) Number of proposals to be adopted：One proposal(2) Subsidy rate and maximum amount of subsidy
The subsidy is fixed in JPY.
13

Maximum amount (Comprehensive proposal): 550,000,000 JPY
Maximum amount (Partial proposal):(1) 200,000,000 JPY, (2) 100,000,000 JPY, (3) 250,000,000 JPY
Subsidies are paid in JPY. The contents of the project, amount of the subsidy, etc. will ultimately
be settled only after coordination with PMO.
(3) Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate) before the completionof the project is permitted are limited.
(4) Confirmation of the amount of payment
The amount to be paid is decided based on the Project Result Report which is submitted by
the operating entities after the project is complete as well as the results of the survey at theverification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by the subsidies, which
do not exceed the granted subsidy amount. For this reason, the account ledgers, receipts andother documents are necessary for supporting all the expenses. All the expenses will be strictly
inspected and evaluated. Thus, the expenses not meeting the conditions mentioned above may
be rejected.
(5) Grasp the implementation organization at the time of submitting the Project Result Report
Since the Ministry find necessary to confirm the implementation organization of the project,when submitting the Project Result Report after the project is completed, as expenses arecovered by the subsidy in the case of outsourcing or commissioning contract, the Subsidized
Entity must attach the implementation organization document (*) describing the name of thecontractors (only for transactions of 1 million yen or more including tax), their relationship with
the Subsidized Entity, their address, the contract amount and the contract content.
(*) This document is to be confirmed at the inspection.
"travel expenses", "meeting expenses", "gratuities", "equipment expenses (including rentand hire fees)", "assistant personnel costs (including temporary staffing)" are not eligible.
In the case of subcontracting or recommissioning from the contractors (in the case of
subcontracting etc., limited to transactions of 1 million yen or more including tax), please
describe their information in the implementation organization document same as above (Thereis no need to describe the contract amount for sub-subcontracting or re-recommissioning).
[Implementation Organization Document Description Template]
In principle, the implementation organization should be presented in the Organization Table
as shown below and include the implementation organization chart. There is no prescribed form
if the implementation organization, the name of the contractors, their relationship with theSubsidized Entity, their address, the contract amount, and the contract content are clearly14stated on the document.

8. Application Procedure(1) Application Period
Commencement: Wednesday, March 24, 2021
Deadline: By 10:00 AM local time on Thursday, April 22, 2021
We will not accept any proposals after this deadline.
(2) Information Session
Date and Time: 14:30 – 15:00 on Friday, April 2, 2021
Venue: Web Conference15

If you would like to attend the session, please inform the contact point written in “13. Contact”
by 12:00 AM local time on Wednesday, March 31, 2021 via email. After that, we are going to
inform you of how to access web conference. The session will be held in Japanese. If you needa translator, please make arrangements on your own (You are responsible for the expense). If
you need an information session in English, please consult with PMO by the above deadline
via email. Please note that there is possibility to limit the number of participants.
When making contact, please title your e-mail “Register for attendance to the information
session for ‘Project of Decommissioning and Contaminated Water Management’” and include
the “corporate or organization name,” “name of the attendee,” “department,” “phone number,”“e-mail address,” and “subsidized project name to apply” in the main text.
To applicants from the EEA member states:
Private information will be used only in the working related to explanation meetings and will
not be distributed to any other organizations. When you have provided us with such information,
we assume that we have received it with your clear understanding that you submit it inagreement to the above-said condition.
(3) Application form and other documents to be submitted[1] Please submit the following documents as one file. Please title your file “Application for thesubsidy program ‘Project of Decommissioning and Contaminated Water Management(Development of Analysis and Estimation Technology for Characterization of Fuel Debris(Development of Technologies for Enhanced Analysis Accuracy, Thermal Behavior Estimation,
and Abbreviated Analysis))’.
・Application form (Form 1)
・Outline of Subsidized Project (Form 2)・Certificate of Conformance (Form 3）
・Input/ Output information (Form 4)
・Response to Security Export Controls（Form 5）・Personal Data Processing Consent Form（Form 6）
・Other documents-

Outline of Corporation or Organization (such as a brochure, etc.)-

The financial results, and statement of revenues and expenses (of the last year)-

The articles of association or the act of endowment-

Other supporting documents* You must submit 1 copy of the application documents using A4 paper. You can describe
them in Japanese or English. If you bring the application documents with you or submit
them by mail, one CD-ROM must be submitted along with the hard copies. In case thatyou bring them in person, please inform us of the date beforehand. Furthermore,
16

submission to attach 1 copy via email to the email address for application is permitted. As
a general rule, the file format must be, MS-Word, MS-PowerPoint or MS-Excel. If you haveunavoidable reasons not to be able to use these formats, please contact us.
* If your proposal is adopted, there is a possibility that Input/ Output information will be
released to other entities.
[2] All the application documents submitted will not be used for any purposes other than theevaluation in the course of the selection process. Please note that the application documents
submitted will not be returned. We take the utmost care to preserve confidentiality. However, if
your proposal is adopted, the information except the non-disclosure information (i.e. thepersonal information, the information detrimental to the legitimate interests of legal entities)
may be disclosed under the “Act on Access to Information held by Administrative Organs” (ActNo. 42 enacted on May 14, 1999).
To applicants from the EEA member states:
Private information included in application documents will be used only in the evaluation.
Therefore, PMO will not distribute such private information to any other organizations besides
METI, Fund establishment organization, NDF, and Review/Evaluation committee. When you
apply for the subsidy program, you must clearly understand the above-said condition andsubmit Form 6.
[3] The costs spent for issuing the application documents and other documents will not be
included in the expenses. Also, the costs spent for issuing those documents will not becompensated for regardless of whether the proposal is adopted or not.
[4] The matters described in your proposal are considered to be the fundamental policies whichshould be observed during the project. Consequently, please be sure to describe only thematters which are feasible within the budget. Also, please note that even if your proposal isadopted, it may be rejected later on if you make a significant change to it at your discretion.
[5] Appropriateness of the cost breakdown must be shown using supplemental explanation
documents.
(4) Place of submission
The application documents must be delivered to the following address via hand-carry, mailor email, etc. In case that you bring them in person, please inform us of the date beforehand.
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Kawai
17

Email address for submission: hr-apply@mri.co.jp* Please DO NOT send the application documents via fax. Incomplete documents will berejected and not subject to evaluation. Therefore, please carefully read and follow theprocedures for application to correctly fill out the documents.
* Any application documents submitted after the closing date will not be accepted. If you
send the documents by postal mail, they may not be delivered by the designated timeon the closing date. Consequently, you are advised to mail them sufficiently ahead of
the closing date.
9. Evaluation and Adoption(1) Method of Evaluation
Applications will firstly be evaluated through paper screening, so that the applicants for thepresentation to the review committee can be selected. The review committee plan to be held
on someday from late April to mid-May in 2021. Depending on the capacity of the venue, thenumber of the participants to the presentation may be restricted. Furthermore, hearings andon-site investigation may be conducted as required; and submission of additional documents
may be requested.
(2) Evaluation Criteria
Applications are to be comprehensively evaluated based upon the following criteria.
[1] Objective, contents, implementation method, and applicability to countermeasures fordecommissioning (Including adaptability to the work site)
Whether or not the Project purpose corresponds to the project purpose described in the“Guidelines for applying” is to be evaluated.
Judgment is made as to whether the contents of the project conform to the project objective
and are provided specifically taking into account the applicability to countermeasures fordecommissioning (including adaptability to the work site).
Whether the implementation method of the project is consistent with the purpose and detailsof the project is to be evaluated.
[2] Project Implementation Schedule
Whether or not the project implementation plan (timeline) is appropriate to the purpose anddetails of the project, etc. is to be evaluated.
[3] Project Implementation Organization
Judgement is made as to whether the entity has the project implementation structure,expertise as an organization, expertise of those who are to be engaged in the project, the trackrecords of similar projects, and the contribution(s) to local industrial development such as
working with companies which run business in the Hamadori and other regions*. We focus onwhether a project implementation organization including the project leader is clearly identified,
and whether it has the implementation ability and the coordination system to consider/judge
18

the applicability to countermeasures for decommissioning (Including adaptability to the worksite).
*Area:
Iwaki city, Soma city, Tamura city, Minami Soma city, Kawamata town, Hirono town, Naraha
town, Tomioka town, Kawauchi village, Okuma town, Futaba town, Namie town, Katsurao
village, Shinchi town, Iitate village[4] Project Cost
Whether or not project costs are appropriately allocated to the project purpose and contents,
etc. is to be evaluated.
[5] Financial Basis and Management System for Implementation of Project
Whether or not the applicant organization has a financial basis and a management systemenabling them to implement the project is to be evaluated.
(3) Decision and Announcement of Results
PMO will release the adopted entities on our website, etc. The adopted entities will be notifiedof the result.
10. Grant Decision
The project shall be initiated after the adopted entity submits a grant application for the subsidy
to PMO and PMO has sent a notice of grant decision in return.
It should be noted that there may be changes in the details, composition and scale of the project
as well as its budget between the decision of adoption and grant, as a result of consultation with
the PMO. Also, please be aware that the grant decision may not be notified if the adopting
requirements are not met.
Although subsidized project operating entities may be provided with information required to
implement the project after the decision of grant, they may be requested to observe theconfidentiality depending on the nature of the information.
Information on the decision of grant of the subsidy (adopted date, the entity adopted (granted),
effective date of the grant, corporation number in Japan, value of grant, etc.) will be shown on the
Corporation Information* in principle.
* The Corporation Information operated by Ministry of Economy, Trade and Industry is a system, withthe start of the ‘My Number’ system considered, to link a corporation number in Japan to corporation
information such as those regarding subsidy and prize-giving. Anybody can execute batch
retrieval/browsing in the system. With this system, expansion of new businesses, reduced costs in
information acquisition, and more efficient businesses are expected in business enterprises and public
offices.
Web address: https://info.gbiz.go.jp (Japanese text only)

19

20

11. Allocation of Expenses(1) Classification of Expenses Covered by Subsidy
The expenses covered by the subsidy shall be those directly required for the implementationof the project and those required for compiling the project results. The specific items are listed
below.

Items of Expense(1) Labor Costs

Description
Expenses for personnel required to implement the subsidized project.
Expenses for raw materials, consumables, design/fabrication/processing,(2) Operating Costs

facility/equipment,

goodspurchase,

research,outsourcing,travel,remunerations, rent/depreciation and other necessities.

(2) Expenses not to be Included in Expenses Covered by Subsidy
・Office supply equipment (furniture such as desks, chairs and bookshelves, office machineryand so forth) with which the applicants should already be provided when considering thenature of the project.
・Expenses for handling accidents and disasters that occurred during the project. (However,cancellation fees incurred by reasons not attributable to subsidized project operating entities
may be directly included as an expense. Please consult the person in charge on this matter.)・Expenses unrelated to the project(3) Exclusion of Consumption Tax from Expenses Covered by Subsidy
If general and local consumption taxes (hereinafter referred to as “consumption tax”) are
included in the subsidy amount, the applicants shall be requested to submit a report after thesettlement of tax amount, according to the granting guidelines.
This is so specified as to demand, at the time of filing an income tax return, that subsidized
project operating entities should report and return the amount to which the subsidy has been
applied, out of the amount of deduction for taxable purchase, so that the amount for which thesubsidy has been allocated out of the amount of deduction for taxable purchase shall not be
detained.
However, because the report mentioned above is based on an income tax return that will be
filed after the settlement of the subsidy, occasional delinquency in reporting due to lapse ofmemory has been found. Also, in order to avoid the complicated office procedures that need to
be followed by subsidized project operating entities, the consumption tax shall be handled asfollows.
When determining the amount of subsidy applied for in the grant application, theconsumption tax must be excluded from the expenses covered by the subsidy before
21

calculating the subsidy amount and submitting the application.
However, to avoid hindrance to the implementation of the subsidized project, such subsidized
project operating entities as those listed below shall be permitted to include the consumption
tax in the expenses covered by the subsidy when calculating the amount of subsidy.
[1] Subsidized project operating entities who are not classified as taxpayers under theConsumption Tax Act[2] Subsidized project operating entities who are tax-exempt business entities[3] Subsidized project operating entities who are business providers subject to simplified tax[4] National or local governments (limited to cases when project is conducted with a special
account), or subsidized project operating entities who are corporations listed in the attached
Table 3.
[5] Subsidized project operating entities who are using the general account of a national or local
government[6] Subsidized project operating entities who are taxable business providers that choose a refundof consumption tax, following confirmation of consumption tax and purchase tax deductions,for instance due to a low amount of taxable sales
12. Miscellaneous(1) Any expenses incurred (including expenses for order placement) before the effective date of the
grant shall not be covered by the subsidy program.
(2) In the event that the subsidized project operating entity desires to make a purchase or othercontract related to material procurement or involving an occurrence of cost, it shall invite open
competitive bidding, as a general rule, from the viewpoint of cost effectiveness. If the subsidized
project operating entity desires to transfer part of the subsidized project to a third party or
conduct the project in partnership with a third party, it shall in advance make a contract on theimplementation and report this to PMO.
(3) Once informed that the decision on grant of the subsidy is made, the subsidized project operating
entity shall not change the subsidy budget distribution or the details of the subsidized project
nor interrupt or terminate the project without prior approval from PMO.
(4) The subsidized project operating entity shall promptly report the progress of the subsidized
project and so on whenever required to do so by PMO.
(5) After the subsidized project is completed (or the project termination is approved), the subsidized
project operating entity shall submit a project result report to the management office.
(6) The subsidized project operating entity shall keep accounts on any expenditures for thesubsidized project with dedicated account books accompanied by all written evidences in a waythat is clearly differentiated from the other accounting to ensure that all incomes andexpenditures are meticulously accounted for. The entity shall maintain the account books atleast five years after the fiscal year in which the date of completion (or the date of approval for22termination) is included so that they can be accessible whenever requested by METI, fundestablishment organization and PMO.
(7) With respect to the assets acquired or the utility of which has increased through the subsidized
project (hereinafter referred to as "the Acquired Assets, etc."), the subsidized project operating
entity shall manage them with due care of a prudent manager even after the completion of thesubsidized project, and strive to effectively make use of them in accordance with the purposeof the grant of the subsidy. All applicable Acquired Assets, etc. shall be properly controlled using
an Acquired Asset Ledger during the asset disposal restriction period, which will be separately
set forth.
(8) If the subsidized project operating entity needs to dispose of (i.e., use, transfer, loan or offer as
collateral assets contrary to the purpose of the grant of the subsidy) any Acquired Asset having
a unit price equal to or higher than 500 thousand yen (tax excluded) during the asset disposal
restriction period separately set forth, they must obtain prior approval. In this case, the entity
shall pay part of or the entire subsidy amount as a general rule. (The maximum payment does
not exceed the subsidy amount for the appropriate asset to be disposed of).
(9) After the completion of the subsidized project, the Board of Audit may visit the premises of thesubsidized project operating entity for inspection.
13. Contact
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Kawai
E-mail: hairo-info@ml.mri.co.jp* Contact us through e-mail. We regret that no inquiries will be accepted via telephone.

23

(Form 1)
No.
*Leave blank.

Management Office for the Project of Decommissioning and Contaminated Water
Management
Application for the subsidies for the “Project of Development of Analysis and Estimation Technology
for Characterization of Fuel Debris (Development of Technologies for Enhanced Analysis Accuracy,
Thermal Behavior Estimation, and Abbreviated Analysis)”

Corporation number (*)

ApplicantCompany/Organization
Name
Representative(Full Name and Title)

Address

Contact Person(Full Name)

Contact

Section/Department

Title
Telephone(Extension, if any)
E-mail* If a corporation number in Japan has been given, fill in the 13-digit number.
If you are an individual and foreign company, etc., not having it, leave the field as it is.

24

(Exhibit)

1. Name of the Subsidized Project

2. Objective and contents of the Subsidized Project＊Describe your own understanding of the background of the project, the purpose of the project andits contents briefly.

3. Scheduled commencement and completion dates of the Subsidized Project(Scheduled commencement date):(Scheduled completion date):

4. Entire costs needed for the projectJPY

5. Costs subject to subsidy

JPY

6. Subsidy amount to be applied for

JPY

7. Allocation amount of the costs for the Subsidized Project, costs eligible for the subsidy and subsidy
amount to be applied for
The contents are the same as (2) Expenditures, I. Summary table of “2. Plan of the income andexpenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.

8. Bases for Calculation for the above amountThe contents are the same as (2) Expenditures, II. Distribution of Costs of “2. Plan of the income
and expenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.

9. If a group is formed to conduct the Project, the names of the group and the member companies
Note 1:The “costs required for the Subsidized Project” refers to the cost required for performance of therelevant project. As a general rule, the amount must be provided after deducting the amount of
the national and local consumption taxes.

Note 2:

As for the amount of the “Subsidized Costs”, as a general rule, the amount of the “costs required
for the Subsidized Project” eligible for the Subsidy must be provided after deducting the amountof the national and local consumption taxes.
25Note 3:The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

26

(Form 2)

Address
Name (Name of Corporation and Title/Name of Representative Person)

Outline of Subsidized Project
1. The implementation plan for the Subsidized Project (based on the period in above “4. Project Term”)(1) Contents and implementation method of the project＊Provide the following information by project content item.
＊Specific implementation contents and method, based on clarification of issues for each objectiveof research and development＊Specific implementation content and method for each item of the project content＊Specific proposal to improve outcome of the project＊Project location (Address and name of the location)(2) The implementation timeline＊Describe the implementation schedule of the project by month for each implementation contents.
＊Describe the implementation procedure in detail. If the stages of the research and development
are different (such as design, development, tests, etc.) in each item, describe the difference clearly.

＊If the persons in charge of the research and development (manufactures and subcontractors) are
different in each item, describe the organization they belong to clearly so that we can distinctly
understand who will actually implement the item.

＊Set the actual targets for achievement of the project purpose as milestones and describe themfor each item.

＊In setting the milestones, they must be related to the points where delay of the project is foreseen.
＊In order to prevent delay, alternative options must be described for items with high risk.
＊ Describe major output and input information so that correlation with other projects,
comprehensive proposals, partial proposals, etc. can be grasped.

＊As a plan of the interim report, describe the outputs which will have been able to be achieved at
the time of the report and further plan.

＊In reporting your progress, show your plan and actual progress in a comprehensible manner.
Furthermore, describe the up-to-date situation and further work plan, etc. as a reference.

27

(3) The project implementation organization＊ Provide the implementation organization chart and the number and role of people who are
engaged in the project for each item of the project contents (Attachment 1)＊ After clarifying the responsible person for entire project implementation, the project leader(exclusively employed for the project) and sub-leaders responsible for each project item, provide
their profile, area of expertise and track record of engagement in similar projects..

＊Describe outsourcing or commissioning, if planned.
＊Describe the name, outline, year, ordering party, etc. of similar projects. If the project was done
as your own company’s project, state it accordingly.

＊Clearly state the experiences of each participating party if you form a consortium.

28

2. Plan of the income and expenditure of the Subsidized Project (based on the period in above “4. ProjectTerm”)(1) Income(Unit: JPY)

Item

AmountOwn fund*Bond issuance or borrowing
Other
Subsidy
Total*Attach the documents to show the funding plan relating to the relevant bond issuance or borrowing.

(2) Expenditures
I. Summary table(Unit: JPY)
Classification of the cost burdenClassification of
costs

Costs required for
the Subsidized

The amount of cost
Subsidized Costs

Project

borne by the

The amount of theSubsidized Project

Subsidy applied forOperating Entity
Labor Cost
Operating cost
Total

29

II. Distribution of Costs (provide the details by project item)＊Describe in this sheet or other separate sheets the name of the goods, unit price, man-hour, etc. as
basis for the calculation.

＊If you form a consortium, clearly describe the breakdown of each company or organization.
(Unit: JPY)
The costTyperequired for the(Example)

Subsidized

Subsidized costs

Amount of theSubsidy applied for

Remarks

Project【Labor Cost】
・・・
Sub total【Operating Cost】
Raw material
Goods purchaseOutsourcing
・・・
Sub total
Total(Note 1)The “cost required for the Subsidized Project” refers to the cost required to perform the relevant

project. As a general rule, provide the amount after deducting the amount of the national and local
consumption taxes.
(Note 2)

As a general rule, provide the “cost required for the Subsidized Project”, which is eligible for theSubsidy after deducting the amount of national and local consumption taxes in the “Subsidized Costs”.
(Note 3) The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

30

3. Financial basis and management system＊ Describe the outline of your organization; moreover, describe the grounds on which yourorganization has necessary management basis for smooth implementation of the project as
Annex 2.

＊Describe the grounds on which your organization is capable of managing funds, etc. (such asorganization and storage of evidence documents for expenditures). Furthermore, describe thescheme of the management of the funds (responsible persons and their roles).

＊If you form a consortium, all of the above-mentioned items must be described regarding everyorganization.

31

(Annex 1) The Implementation Organization Chart

Implementation Organization Chart
Content of the•descriptions

Develop an organization chart to show the framework for implementation of
the Project•

The names, titles and division of roles of the personnel in charge must be
contained in the implementation organization chart•

Clarify persons exclusively employed for this project described in this Chart;and describe the career background, expertise, area of specialty at work,
qualification associated with the project, and other relevant information must
be provided about the key personnel.

Operational Implementation Organization*A concrete description should be provided by showing an implementation organization chart containing
the following information for each project item.
*Specify the name of the contact person in case of a joint application

・Name
・Title・Role in this Project, etc.
Member
Name
Title
Role

LeaderSub-leader

Name

Name

Title

Title

Role

Role

Qualification

Qualification

Qualification

Member
Name
Title
Role
Qualification

32

(Annex 2) Outline of your organization
Note: If you form a team and apply, you must fill in this sheet for every participant.
*Fill in the data of the latest accounting year in non-consolidated base.
Company nameTitle/name of therepresentative
personContact
information

Tel:

Fax:

E-mail:Head office’s
address
Date ofestablishment

Date:

Account

Small- orclosing month

medium-sizedcompany

JPY in thousands(indicate by acircle if the
Number of

Capital

Employees○ or ×company is asmall- ormedium-sizedcompany)

Description ofbusiness
Major
shareholders(equityownership)○○○ (company limited)(60%)▽□○ (company limited)(30%)□○○ (company limited) (1%)(The title and name of the person responsible for above information:
Head of the XX Department, XX XX(Name))33

Please provide the information about all officers in the list below:
Date of Birth
Full name in Katakana

Japanese era

Full name in Chinese characters

name

Sex

Company Name

Title

Month DayYear
(Example) Taro Keizai

S 35

01

01

M

Keizai Sangyo Co., Ltd. President &Taro Keizai

Representative
Director(Note 1)

Add the columns as appropriate if the provided columns are not sufficient to provide full
information.

(Note 2)

Use one-byte characters and put a space between the first and last names to provide the names
in Japanese phonetic symbols (katakana).

(Note 3)

Use two-byte characters and put a space between the first and last names to provide the names
in Chinese characters.

(Note 4)The letters T, S, H or R should be used to indicate the Japanese era names for the date of birthand the year should be indicated by a two-digit number.

(Note 5)Use M for male and F for female in one-byte characters to indicate the sex.

(Note 6)

For a foreign national, use the alphabet characters to indicate the person’s full name in the “Fullname in Chinese characters” and the pronunciation of the name in Katakana in the “Full namein Katakana” column.

(Note 7)

For a joint application or a Project C, provide the information about all officers of each and every
member (company or otherwise) of the group.

(Remarks) The size of the paper used shall be the Japan Industrial Standards A4 Format.

34

(Other documents)(1) Outline of the company or organization such as a brochure, etc.
(2) The financial results, and statement of revenues and expenses (for the past one year)(3) The articles of association or the act of endowment(4) Other supporting documents (as needed)35

(Form 3)

Certificate of Conformance to Qualification Requirements for
the Project of Development of Analysis and Estimation Technology for
Characterization of Fuel Debris (Development of Technologies for Enhanced
Analysis Accuracy, Thermal Behavior Estimation, and Abbreviated Analysis)

I confirm that the applicant satisfies the qualification requirements for this subsidized project.
No.
Requirements
Verification, etc.
(1) Possessing the organization for properly conducting the relevant <State that the applicant satisfies thesubsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation Organization” whennecessary.”>(2) Having the capacity, knowledge and experience required for <State that the applicant satisfies the
conducting the relevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation Organization” whennecessary.”>(3) Having the management foundation required for smoothly <State that the applicant satisfies the
conducting the relevant subsidized project and sufficient ability requirements with reasons in detail
to control the funds and other resources.
><See Form 2 “(3) Financial basis
and management system whennecessary.”>(4) Being able to implement the project in accordance with all the <State that you understand theapplicable laws and regulations enacted in Japan, and to follow statement on the left>
the appropriate accounting procedures in accordancewith ”Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management” and“Subsidized Project Administration Manual”.
https://en.dccc-program.jp/files/20210301man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet <State that it does not apply to theOrder concerning the Budget, Auditing and Accounting.
applicant>(6) Not fulfilling any of the conditions stipulated in the “Guidelines <State that it does not apply to thefor the suspension of subsidies controlled by the Ministry of applicant>Economy, Trade and Industry and the suspension ofdesignation relating to the contracts”.（January 29, 2003, No 1）
First column, the second items in Attachment(7) Research and development companies which may require <Describe meeting this condition inapproval under the Foreign Exchange Act for any exports and the Form No.5>
imports should have an establishment of internal complianceprogram(ICP) under a self-control system about the "standards
for exporters, etc. to meet" provided for in Article 55-10 (1) of
the Foreign Exchange and Foreign Trade Act.
(8) Admitting that the results obtained through this project can be <State that it is possible>
utilized by TEPCO Holdings, Incorporated, etc. to leveragethem for Decommissioning and Contaminated Water
Countermeasures if they request to do so under the condition
that each party is in agreement. Not preventing the utilization
by behaviors such as not admitting use of the technology
intentionally, asking for unreasonable compensation, etc. inspite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing <State that you understand the36the situation that the results from this project are not able to be
utilized for measures for decommissioning and contaminatedwater management at the Fukushima Daiichi NPS by ceding theabove-mentioned condition in (8) to the successor if theapplicant hands over the result to a third party and loses theirown right to utilize it accordingly. In the case of a conflict whichmakes the applicant unable to make sure of the items in (8), theconcerned parties must solve it by their own responsibility.

statement on the left><Note for Filling out this Form>In the verification columns, please write the reasons why you verified that the applicant meets therequirements. When filling it out, write “Attachment” if there are any verification documents attached to thisform and if not, write “No attachment.”37

（Form 4）
Input/Output information on Project of Development of Analysis and Estimation Technology for Characterization of Fuel Debris (Development ofTechnologies for Enhanced Analysis Accuracy, Thermal Behavior Estimation, and Abbreviated Analysis)＊Please refer to the reference document 1 as an example.

ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks
Such as measures
for the case when

*Influences of delay

you cannot ensure(if any)

the accuracy, cannot
keep the timeline,
etc.

38

(Form 5)

Response to Security Export Controls on Project of Development of Analysis and Estimation
Technology for Characterization of Fuel Debris (Development of Technologies for Enhanced
Analysis Accuracy, Thermal Behavior Estimation, and Abbreviated Analysis)

Response to Security Export Controls
Circle one of the following three options: handled, not handled or not
required.
HandledSubmit relevant documents (export control regulations forsecurity trade)State the date of submission:

Not handledState future plans

State reasonsNotrequired

39

Year

Month:

(Form6)

Personal Data Processing Consent Form
Purposes
In compliance with the Act on the Protection of Personal Information, Mitsubishi Research Institute,
Inc.(“MRI”) requests your consent to use your personal data to evaluate of proposal.

Data Sharing
MRI may share your personal data with cooperating organizations.

Data Retaining
There are cases in which it is necessary to retain your personal data for the necessary period according
to the requirements of Japanese law.

Data Management
MRI will protect your personal data securely, including taking necessary measures to prevent leakage,loss, falsification, etc.
I have understood the above and give my consent to MRI to use my personal data for theabove Purposes, and to carry out the above Data Sharing and Data Retaining.
Your Full nameYour Signature
Date
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40

(Reference Document 1)
Table 1 Example of Organization of Input/Output information
ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks

Development ofAdvancement ofFundamental

1_1

Technologies for
Retrieval of Fuel
Debris and Internal
Structures

Technologies for
Containing,

Size andTransportation andspecification ofStorage of Fuelcontainer andDebris / Development

criticality detectionof fuel debris

deviceExamination ofApril 2017

possibilityof fuel debris
sampling technology

criticality control
technology

1_2

1_3

…

41

…

…

…

…

…

1_4

(Reference Document 2)
Table 1 Example of implementation schedule with points of attention42

(Reference document 3)
Regarding Subsidized Cost Items
Regarding the cost items defined in “The Decommissioning and Contaminated Water Management
Project Implementation Guidelines”, please refer to the following table.
Cost item

Description

I. Labor cost

Labor cost for working hours of those engaged in the project.

II. Operatingcost
Raw material Expenses necessary for purchasing raw material or material
cost
necessary for implementing the project※Here, “raw material” denotes what loses its nature and isused for production or manufacturing of entirely new ones;“material” denotes what does not lose its nature and is aconstituent element of produced items or manufactured items
only through being put to new application.
Supplies
Cost for the purchase of goods necessary for performing theexpenseproject but not belonging to raw material cost (however, only
those verifiable for the use in the project)
Design,production
andprocessing
costs
Facility andequipment
cost

The thing which the subsidized entity cannot design, produce
or process, or the cost necessary for outsourcing what is
appropriate and does not belong to Facility and equipment cost
to other entity. (contract for work)

Procurement
cost

Cost for the thing which is necessary for undertaking the
project and does not belong to facility and equipment cost (atthe same time, can be usable more than one year)

Survey cost

The cost for outsourcing to another entity what the subsidized
entity cannot survey or analyze by itself or is not suitable to be
conducted by the subsidized entity itself (contract for work)

Cost necessary for purchasing, production or installation offacility or equipment necessary for undergoing the project※The actual contents of the “facility and equipment” shall be“buildings and accompanying facilities”, ”structures” and“machinery and equipment” stipulated in “Ministerial Order
regarding depreciable life of depreciable assets, etc.”(Fifteenth Order of Ministry of Finance, 1965).

43

Correspondence with
“Subsidized Project
Administration
Manual”
3. Accounting
process on laborcost

7. Accounting
procedures
regarding supplies
expenses

7. Accounting
procedures
regarding supplies
expenses
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing costOutsourcing
cost

Travelexpenses
Gratuities

Rent and
hire

Other
expensesnecessaryforundertaking
the project

Cost for outsourcing to other business operator what
subsidized company cannot implement on its own or not
appropriate to do so and does not belong to design, production
and processing costs, facility and equipment cost or survey
cost (contract for work)
Cost for domestic business travels and overseas businesstravels necessary for performing the project.
Gratuities necessary for performing the project (gratuities forexternal experts who attended meetings, seminars,
symposiums, etc., gratuities for giving seminars, writing ofdrafts, cooperation with research, etc.)
Cost for lease and rental of machinery, equipment and the likenecessary for performing the project

Cost for other expenses necessary for undertaking the project
which does not belong to any other items
ExamplesCommission fee: the cost for outsourcing to other entities of
the cost for assistant personnel or of the cost for temporary
staffing, which cannot be done or what is not appropriate to bedone by the subsidized entity

44

11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
4. Accounting
process for travel
expenses
5. Accounting
process for meeting
expense andrewards ·6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
10. Accounting
procedures
regarding assistantlabor costs
10. Accounting
procedures
regarding othermiscellaneous
expenses
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost,etc.