December 11, 2003
April 1, 2010
December 1, 2010
April 1, 2017
June 1, 2020
October 2, 2023

Bylaws Governing Use of the International Christian University Library

Chapter 1.

General Provisions(Purpose)
Article 1. In accordance with Article 12, International Christian University Library Regulations(hereafter “Regulations”), these bylaws establish the necessary policies and criteria to bring about
effective and fair use of the Library resources and Library facilities.
(Library Structure)
Article 2. The International Christian University Library is composed of the following twofacilities.
(1) The Main Library(2) The Mildred Topp Othmer Library(Recognized Users)
Article 3. According to Article 11 of the Regulations, users of the Library include the following.
(1) University faculty and staff of item 1 include part-time lecturers, teaching assistants,
research institute assistants, part-time staff, and research fellows.
(2) University students of item 2 include auditors, students enrolled for specific courses, andresearch students.
2. The following individuals may be granted single-day access with the permission of Director ofthe Library.
(1) Former full-time faculty and staff of ICU(2) Former ICU students(3) Family members over 18 years of age of current students(4) Family members over 18 years of age of full-time faculty and staff-1-(5) Individuals over 18 years of age who are guaranteed by full-time faculty and staff(6) Those wishing to utilize special collections or special materials(7) Visitors over 18 years of age or high school students preparing for the entrance examination
to see the library facilities(8) Those in possession of a letter of introduction from another university(Possession of Entrance Cards)
Article 4. Users must carry the following cards and present them to qualify for Library use whenrequested by a Library staff member.
(1) University faculty and staff: identification card
(2) University students: student identification card
(3) Library Friends: Library ID Card as determined by Friends Regulations(4) Faculty, staff, and students of affiliated universities: user card as determined at time ofaffiliation(5) Members of the Friends of ICU Association: Friends of ICU membership card
(6) Those given permission by Director of the Library to use special materials: letter ofpermission issued by the Library
2. Users are prohibited from lending their Library ID card, and MyLibrary account ID andpassword to others. If the Library ID card is lost, users must contact the library immediately.
3. Single-day users must present an identification card or a letter of introduction

Chapter 2. Use of Materials(Perusal of Materials)
Article 5. Users may read all Library books and periodicals in the open stacks and in theAutomated Storage and Retrieval System and other materials in the Library.
(Borrowing)
Article 6. Users in numbers (1) to (4) of Article 11 of the Regulation may be given borrowing
privileges (hereafter “borrowing”).
(Borrowing Procedures)
Article 7. Users use their Library ID card to borrow Library materials.

-2-(Materials that may be Borrowed)
Article 8. Users may borrow all materials except for the following:(1) Precious books or relatively precious books(2) Reference books(3) Microfilm, electronic resources, some audio-visual materials(4) Oversized books, paintings and writings, specimens or old books(5) New periodicals and newspapers(6) Other materials as determined by Director of the Library(Number of Materials Borrowed)
Article 9. The total number of materials that may be borrowed by users is as follows (excludingthe materials specified in Article 12) Regulations on periodicals shall be prescribed separately.
(1) No limit for books for full-time faculty and staff, part-time lecturers(2) Teaching assistants, research institute assistants, and research fellows, same as the previousclause.
(3) Graduate students of the university, same as the previous clause(4) No limit for books for undergraduate students of the university(5) Part-time staff and Library Friends, according to Library Friends Regulations(6) Users from affiliated universities and organizations, according to affiliation agreements(Borrowing Period)
Article 10. Materials borrowing periods are as follows.
(1) Three months for books for full-time faculty and staff, Regulations on periodical shall beprescribed separately(2) One month for books for teaching assistants, research institute assistants, and research
fellows(3) Graduate students of the university, same as the previous clause(4) Two weeks for books for undergraduate students of the university(5) Part-time staff and Library Friends, according to Library Friends Regulations(6) Users from affiliated universities and organizations, according to affiliation agreements(Borrowings for Theses Candidates)
Article 11. To the extent that usage is determined necessary for writing of theses, undergraduate
students with certification of senior thesis candidacy and all graduate students are given specialborrowing privileges regardless of Articles 9 and 10.

-3-(Special Borrowings)
Article 12. Regardless of Article 8, full-time teaching staff may make special borrowing for the
purpose of educational research or teaching of reference books, oversized books, new periodicals,
and other materials not usually loaned out.
(Reservation)
Article 13. Materials out on loan may be reserved.
(Renewal of Borrowings)
Article 14. Those who wish to borrow materials for longer than the period stipulated in Article 10,
may extend the loan period via the appropriate procedures if there is no reservation on thematerials concerned.
(Recall of Borrowed Materials)
Article 15. The Director of the Library may recall borrowed materials in the event that isnecessary.
2. The Director of the Library may recall borrowed materials if they are designated as reservebooks.
3. Users must promptly return materials when a request for recall is received.
(Return of Materials due to Loss of User Status)
Article 16. If users lose their user status as per Article 3, they must promptly return all borrowedmaterials.
(Return of Materials)
Article 17. Users must return borrowed materials by the final day of the borrowing period.
(Overdue Fine)
Article 18. In the event that users do not return materials by the last day of the borrowing period,
they shall have to pay an overdue fine based on the number of open days.
(Photocopying)
Article 19. Users may copy the Library materials within the limits of copyright laws.
2. Users may photograph the Library materials within the scope of the copyright. However, when
taking the photograph, the user must be considerate of the noise, etc., so as not to disrupt otherlibrary users.

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(Inter-Library Loan and Photocopy Service from Other Libraries)
Article 20. In order to contribute to education and research among users, the library providesinter-library loan service based on agreements with other universities.
2. Users may apply for an inter-library loan for materials not in the ICU Library but held in otherlibraries.
3. Documents not held in the ICU Library but held in other libraries may be obtained via
photocopy service.
4. Users may not take materials borrowed from other universities outside ICU. They may copy
and photograph them within the limit of copyright laws and the regulations of the lendinguniversities.
5. Users are to cover partial costs for services outlined in clauses 2 and 3.
6. This service will be provided to users of other universities provided it does not interfere withthe education or research of users at the ICU Library.
(Usage of Materials other than Books and Periodicals)
Article 21. Audio-visual materials such as microfilms, videos, and DVDs may be utilized after
completing the relevant procedures.
Chapter 3. Use of Facilities and Equipment(Use of Facilities and Equipment)
Article 22. Director of the Library may limit users of certain facilities and equipment.
(Cafe space)
Article 23. Regulations on the O's cafe shall be prescribed separately in accordance with Internal
Regulations Governing the Use and Operation of the O’s cafe at the Othmer Library.
Chapter 4. User Services
Article 24. Library users may request to the appropriate staff for searches and guidance such as
reference services for the purpose of education and research.
(Use of the Library by persons with disabilities)
Article 25. Services for those who have difficulties in using the Library due to disabilities shall be
determined separately in accordance with the ICU Library Service Guidelines for Persons withDisabilities.

-5-Chapter 5. Library Operating Times(Yearly Operating Days)
Article 26. Yearly operating days for the Library will be disseminated to the entire campus
community after approval by the Library Committee and reporting to and receiving consent fromthe Senate.
(Library Holidays)
Article 27. Library holidays are as follows.
(1) National holidays (except class days)(2) Days set as Library closure days in Article 27
2. Regardless of above regulations, Director of the Library may close the Library at any time if
deemed necessary.
3. Notification of temporary Library closures will be made at such times as for in advance aspossible.
(Library Operating Hours)
Article 28. The Library operating hours are as follows.
From Monday to Friday: 8:30AM to 10:00PM
Saturday: From 9:30AM to 8:00PM
Regardless of the preceding clause, Library operating hours will be shortened during, out-of-term
periods and summer vacation.
2. Regardless of the regulation in the previous clause, Director of the Library may extend or
shorten Library operating hours temporarily if deemed necessary. Notification of changes inoperating hours as per the previous clause will be made at such times.
Chapter 6. User Responsibilities(Rules for Use of Materials)
Article 29. Library users must observe the following rules.
(1) Materials may not be taken out of the Library without completing borrowing procedures.
(2) Users must take care not to soil materials.
(3) Borrowed materials may not be loaned to others.
(4) If materials are lost, damaged, or soiled, users must notify the Library immediately.
(5) Individuals who lose, damage, or soil materials, or damage Library facilities, will be madeto pay compensation.

-6-(Rules for Use of Library)Article 30.
(1) Users must not engage in behavior that will disturb others or interfere with studying.
(2) Users will not solicit, peddle, etc., in the library. Distribution or posting of written materials or
paintings is prohibited without permission.
(3) Food and beverages are permitted only in the designated areas of the Library.
(4) Library reading room seats study terminals, may not be reserved. Seats may not be kept by leaving
personal belongings on them.
(5) In the event of filming, photography, etc., in the library, other users shall not be included in theimage.
(Rules for Use of Information and Information Equipment)
Article 31. Library users must observe the following rules.
(1) The ICU Computing & Networking policy must be respected.
(2) Obey the various usage regulations when using information equipment and electronic
services provided by the Library.
(3) Use equipment with care and do not leave personal information on information equipment
provided by the Library.
(Suspension or Prohibition from Use of Materials)
Article 32. Director of the Library will warn individuals who do not fulfill their “responsibilityas users.” If such warnings are ignored the Director of the Library is authorized to ask theindividual leave the Library.
2. Individuals who are in serious violation of rules may be suspended from the Library by
Director of the Library in accordance with Article 13 of Regulations.
Chapter 7. Activities
Article 33. The Library may hold lectures and other events that Director of the Library deems
necessary for the promotion of education and research.
(Supplementary Provisions)
Article 34. Revision or abolishment of these bylaws shall be made by Director of the Library after
deliberation in the Library Committee.

-7-Supplementary Provisions
These bylaws shall be effective as of January 1, 2004.
These revised bylaws shall be effective as of April 1, 2010
These revised bylaws shall be effective as of December 1, 2010
These revised bylaws shall be effective as of April 1, 2017
These revised bylaws shall be effective as of June 1, 2020
These revised bylaws shall be effective as of October 2, 2023

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