WORKSHOP OVERVIEW

Background
The NCC is sponsoring a series of workshops to promote the Image Use Protocol Guide
that was created to provide guidelines on how to request and obtain permission for theuse of Japanese visual images in scholarly publications. The first workshop was offeredat the 2009 annual meetings of Association for Asian Studies in Chicago; later inNorwich, England at 2009 meeting of European Association of Japanese Resource
Specialists. A short presentation about the IUP Web Guide was also provided in Sydney,
Australia at 2009 joint meeting of The Japanese Studies Association of Australia andInternational Conference on Japanese Language Education.
Those workshops allowed NCC to receive inquires from librarians and faculty members
about hosting a similar workshop locally. To answer this, NCC has put together
materials presented here. We hope that these materials become useful to those whoare interested in organizing an IUP workshop at their home institution.

Audience
The audience of the workshop is anybody in academia who uses images from Japan for
their publications. Faculty, researchers and graduate students in humanities and social
sciences would be able to take most advantage of the workshop.

Learning Objectives
Participants will:•

Be aware of issues in using images, particularly those from Japan, for scholarlypublication.

•

Be able to seek permissions for image use from Japan on their own.

Suggested Workshop Setting/Outline•

Suggested workshop length is half a day; but can be shortened.

•

Size of the audience can be flexible--from 10 in a small classroom to 100 in alarge conference room.

•A workshop venue should be equipped with a computer with Microsoft
PowerPoint installed and a projector for presenters’ use. Internet connection isnot necessary.

•The PowerPoint files (a.k.a. workshop templates) offered here is designed to be
used in a presentation-oriented workshop, rather than a hands-on workshop.

•Editing of the presentation slides is encouraged to meet your local needs.

•A workshop would consist of two presentations most likely by you (PowerPointfiles available to download) and one to three more panel presentations bypresenters of your choice.
Suitable presenters may include:•oFaculty member (who can share their image acquiring experience);oLibrarian (who may have lots of experiences to support researchers withthe issue);oPersonnel from university press (who would ask authors to submit imagesfor publications);

oUniversity attorney (who is knowledgeable about copyright issues); ando

Personnel from museum, etc. in Japan (who would be an image
provider/right holder).

Suggested workshop outline includes, but not limited to:
1. Opening remarks
2. (Your) Presentation: NCC & Image Use Protocol Task Force
Background information: About NCC and IUP Task Force's initiative.
3. Panel presentation
4. Panel presentation
5. Panel presentation
6. (Your) Presentation: IUP Web Guide
To introduce the IUP Web Guide in a meaningful way as well as to summarize
the issues in image use. The downloadable PPT file is designed to be usedoffline, however, the presentation could include a live IUP Website
demonstration if allowed.
7. Closing remarks
8. Evaluation form filled by participants (evaluation form template availablefor download)
The template needs to be edited before being handed to participants.
Alternatively, an online survey form could be used.

Additional Notes•Workshop announcement can be placed on the IUP blog
http://ncciupblog.wordpress.com/. Please contact Vickey Bestor(mailto:vbestor@fas.harvard.edu) to post an announcement on the blog.

•Sharing your evaluation results and any other feedback with NCC is muchappreciated especially for improvement of the IUP Website and the workshop
materials. An evaluation form template is available for download. Please contact
Vickey Bestor (mailto:vbestor@fas.harvard.edu) to submit your workshop evaluation
results.