Application for Permission to Publish
Name/Title of Applicant:Organization or agency (if applicable):Type (circle):

Commercial

Non-profit (Tax ID #)Government

AcademicAddress:
City, State, Zip:
Phone:

Email:

Material to Be Published (attach additional sheet if necessary):
Collection Name

Portion to be published (box/folder/object number, description)

Requested format(s):Other specifications:
Intended use of material:
Title of work/description of use:
Author/curator/producer:
Publisher:
Address of publisher:
Projected date of publication/broadcast/exhibition:
Publication formats(circle all that apply):Language(s):
1.

1Book
Other

ArticleFilm/video

WebsiteMarketingPrint run:

Conditions of Usea) The Rock and Roll Hall of Fame and Museum, Inc.’s (the “Museum’s”) library and archival collections are
obtained from many sources and are intended primarily for research and educational purposes.
Materials in the Museum’s collections may be subject to third party rights (such as copyright, privacyrights, or publicity rights). Any permission to publish granted by the Museum only relates to theMuseum’s rights in the subject material. The responsibility for ascertaining whether any additional rights
exist, and for obtaining all necessary permissions prior to use of the materials, remains with theapplicant. The holder(s) of these rights may charge fees in addition to those charged by the Museum.
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Upon applicant’s request, the Museum shall attempt to provide contact information for copyrightowners whenever reasonably possible and to the extent the Museum has such information in its
possession and such information is not confidential.
b) Permission to publish must be requested and granted in writing on this form. Publication includes, but is
not limited to: print publication, dissemination in an electronic or digital publication, or publicdistribution via any other media, including web publication, film, or microfilm.
c) Requests for permission to publish are considered on a case-by-case basis. Unless stipulated otherwise,
publication permission is:• for one-time, non-exclusive use of a particular material,• is contingent upon receipt of applicable fees, and• requires appropriate citation for the particular material published.
d) Any subsequent use of a particular material (including subsequent editions, paperback editions, digitaleditions, foreign language editions, or any different form or media) constitutes reuse and must be
applied for through a separate Application for Permission to Publish form.
e) The Museum reserves the right to extend or withhold permission to publish reproductions of materials in
its collection at its sole discretion.
f)

Reproductions supplied by the Museum may not be copied, scanned, exhibited, resold, or used for any
other purpose than that specified in this application. Copies shall not be deposited in another library,archives, or repository, except as such copies may be included in a final product (such as a book, thesisor dissertation) that is deposited in such library, archives, or repository.

g) In the event applicant engages in unauthorized reproduction or use, applicant agrees to pay theMuseum a sum equal to three times the normal fee, not as a penalty but as liquidated damages due tothe difficulty in assessing actual damages incurred. Additionally, the Museum may in the event ofunauthorized reproduction require the surrender of all materials containing such unauthorized
reproduction, and applicant agrees that such materials shall be immediately surrendered upon receipt
of a request from the Museum. The liquidated damages operate separately from any indemnity
obligations of the applicant and do not prevent recovery by the Museum for actual damages arising fromclaims by third parties, nor do they prevent the Museum from seeking an injunction or other equitablerelief for intellectual property violations by the applicant.
h) Applicant shall use good faith efforts to offer, free of charge, one copy of the publication/project to theMuseum for its library and archives collection and to be used for the Museum’s educational or library
and archival purposes (including promotion of the foregoing purposes).
2) Other Fees
In addition to the Permission to Publish fees (Licensing/Commercial fees), there are applicable Reproduction
fees imposed by the Museum for original photography, digital reproduction, outsourcing of audiovisualreproduction, printing, delivery, and other services and materials. The applicant must bear the costs of theseservices. See the fee schedules at https://rockhall.com/library for details.
3) Citation Form
The Museum requires that any authorized publication, exhibition, or redistribution of reproductions of materials
in the Museum’s archival collections be accompanied by a proper citation to its source. Presentation of ourmaterials in web pages, multimedia, print, or television must be accompanied by a cutline citation to theMuseum, preferably in close proximity to: Courtesy of the Rock and Roll Hall of Fame.
When materials are reproduced online, the Museum requests a link back to its library website:
https://rockhall.com/library. The Museum also reserves the right to require an electronic watermark or otheridentifying code within the digital file. Materials appearing in scholarly work must be accompanied by full

220240712 jatcitations with the collection title in addition to the cutline citation form: [Collection name], Library and Archives,
Rock and Roll Hall of Fame.
The publication, exhibition, or redistribution of reproductions of the Museum’s physical property shall not beused to show or imply the Museum’s endorsement of any commercial product or enterprise, or to indicate theMuseum concurs with opinions expressed in, or confirms the accuracy of any text used with, the reproductions.
Note that the payment of a Commercial use fee does not exempt the user from the credit line requirement.
4) Indemnification
Applicant agrees to indemnify and hold harmless the Museum, its trustees, employees, and agents from andagainst any suits, claims, actions, penalties, and expenses (including reasonable attorney’s fees) arising from orrelated to applicant’s use of any copies of materials provided by the Museum including, without limitation, claims
for copyright infringement and invasion of privacy.
This permission to publish (i) is governed by and should be construed in accordance with the laws of the State ofOhio excluding its conflicts of laws provisions; (ii) is the entire agreement between the parties and supersedes allother agreements, oral or written, concerning its subject matter; (iii) may be modified only by a writing signed by
all parties; (iv) may be assigned only to the Publisher listed on the first page of this application; (v) is binding on
the parties’ successors, assignees, and heirs; and (vi) may be signed in counterparts, each of which is an original
and all of which together constitute the same instrument. The parties irrevocably agree to submit any disputearising from or related to the permission to publish to the exclusive jurisdiction of any applicable state or federal
courts located in the County of Cuyahoga in the State of Ohio and will make no attempt to transfer venue for any
reason, including inconvenience.
By signing this application, I accept personally and on behalf of any organization I represent the conditions
set forth above.
Applicant signature:

Date:

Applicant name/title (printed):
Organization (if applicable):
When signed by an authorized agent of the Museum, this form constitutes permission for publication as outlinedin this application.
Signature:
Senior Director of Museum & Archival Collections
PaymentReproduction Fees:$Permission to Publish Fees:$Processing & Shipping Fees:$Total:$Date:

Payment Received (staff initial, date):

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