The 26th Small Powertrains and Energy Systems Technology Conference
Himeji, Japan and online
Revised: September 30, 2022
July 8, 2022

Notice to Attendees at the 26th Small Powertrains andEnergy Systems Technology Conference (SETC2022)

INDEX
<1>

Rules to Refund Entry/Registration Fees due to Cancellation or Postponement ofthe Event<2>

Prohibition of Voice/Picture Recording and Photo Shooting<3>

Notice to online participants<4>

Necessary preparation for entry to Japan (Foreign nationals)

RevisedThe 26th Small Powertrains and Energy Systems Technology Conference
Himeji, Japan and online< 1 > Rules to Refund Entry/Registration Fees due to Cancellation or Postponementof the Eventa.

JSAE reserves the right to cancel or postpone SETC2022 or to change theschedule or the venue without prior notice, for reason of act of God, terror, etc.

b. In the case of any such contingency happening before the opening day: JSAE
shall refund an entry/registration fee, including participation fees in various events
it will have received before the contingency, less related costs.
c. In the case of any such contingency happening during the international meeting:
JSAE shall not refund any entry/registration fees.
For example, in the case where JSAE should be preparing delivery of collected papers
to each applicant that has already paid an entry/registration fee before the contingency,
the fee less costs of bookbinding, packing and shipping shall be refunded.
No damages or compensation, except the refunding of an entry/registration fee asstated above, shall be recovered from JSAE. Therefore, an air fare, accommodation
fee, and other expenses paid by a registered participant shall not be compensated by
JSAE but shall be subject to an agreement between the registered participant andbusinesses in charge.

< 2 > Voice/Picture Recording and Photo Shooting
a. As a general rule, you are banned to make a voice/video recording and/or to takepictures in relation to technical paper presentation at the venue of the meeting
without prior authorization by JSAE.
b. Photographs and video taken by or on behalf of JSAE of event activities andattendees shall be the property of JSAE. By registering for SETC2022, youconsent to the use by JSAE of any photograph or video in which you appear,including for promotional purposes, in print, digital, or other format, without noticeor compensation to you.

The 26th Small Powertrains and Energy Systems Technology Conference
Himeji, Japan and online<3>

Notice to online participantsa.

It is prohibited to record or distribute online SETC 2022 by any way (including
taking pictures, PC screen captures (screen shots), video recording or voicerecording) either live streaming or archive streaming.

b.

It is prohibited to disclose your user ID, password, or viewer URL of SETC2022 tonon-registered participants. Sharing screen while viewing either live streaming orarchive streaming is also prohibited.

c.

Please use the latest version of Zoom to avoid security trouble. Download andinstall (or upgrade) if necessary. (URL: https://zoom.us/download )d.

SETC2022 is not liable for any streaming errors or network interruption caused byunexpected/inevitable accidents occurred on the host’s network. Nor thoseaffected by your internet circumstances.

< 4 > Necessary preparation for entry to Japan (Foreign Nationals)
SETC2022 welcomes and expects to meet, at the venue, you coming over fromabroad as well as domestic attendees. Since you need some preparations to enter
Japan, please read the following and check the latest information required.
For foreign nationals of the designated 68 countries/regions, VISA exemption
measures will be resumed as from October 11. Thus, VISA application will NOT berequired for SETC 2022 attendees coming from those countries/regions.

RevisedVISA application for foreign nationals from other than the 68 countries/regions are stillrequired.
Information: URL https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Furthermore, a certificate issued by Ministry of Health, Labour and Welfare will NOT
be required for all SETC 2022 attendees who newly enter Japan as from October 11.

The 26th Small Powertrains and Energy Systems Technology Conference
Himeji, Japan and online
1. VISA application
Reception of documents request for VISA application ended on September 25.
However, SETC2022 may continue to support SAE members or presenters, thoughlimited. Please refer to web page of Conference Registration for detail.
As a preventive measure against spread of COVID-19, Japanese government has seta new rule that every foreign national who is willing to enter Japan needs a visa for theRevisedentry, newly issued by Embassy or Consulate of Japan located in his country.
For your visa application, a certificate issued by Ministry of Health, Labour and Welfare
needs to be submitted together with other documents required.
SETC2022 is going to help you obtain such a certificate upon your request, if you enter
Japan only for the purpose of attending SETC conference.
Please refer to the web page of Conference Registration for detail.
Please note the responsibility and authority of SETC2022 to this new rule is limited
only within the SETC conference.
In case you enter Japan for the purpose of attending SETC2022 conference and otherbusiness, please consult a business partner of other business about how to obtain thecertificate for your VISA application.
2. Vaccination certificate
All entrants are required to present either the negative COVID test result within 72

Revisedhours before leaving your country or COVID-19 vaccination certificate. Depending
upon the level of COVID-19 situation, countries are classified into categories of 3colors (blue, yellow, and red). With a combination of this color category of country andwith/without your COVID-19 vaccination certificate, your quarantine procedure willdiffer.
Please check and read, therefore, the useful information described below.
3. International travel medical insurance
It is strongly recommended to get the insurance for your trip to Japan.
4. Useful information
There is some other useful information such as “Fast Track” for quarantine procedure
to save time while you are in quarantine/border security at the airport in Japan.

The 26th Small Powertrains and Energy Systems Technology Conference
Himeji, Japan and online

1)

Border enforcement measures to prevent the spread of novel coronavirus (COVID-19)

https://www.mofa.go.jp/ca/fna/page4e_001053.html
2)

Information on the Novel Coronavirus Diseases (COVID-19)
https://www.mofa.go.jp/p_pd/pds/page22e_000910.html

3)

Fast Track for quarantine procedure and prior registration with “MySOS”

https://www.hco.mhlw.go.jp/fasttrack/en/
4)

Details and some tips at the quarantine procedurehttps://www.hco.mhlw.go.jp/en/
5)

Visit Japan Web (Digital entry assistance into Japan)
https://www.digital.go.jp/en/services/visit_japan_web-en/