Library & Archives
Copy Request Form
Reproductions of archival material may be requested by using this form in conjunction with Copy Slips. The Libraryand Archives reserves the right to refuse or limit copying because of the physical condition of the material,
restrictions on the material, copyright laws, or otherwise at the discretion of the Library and Archives or the donor.
Copying for other than scholarly purposes may also be limited at the discretion of the Library and Archives or thedonor.
We allow only 20% of any manuscript or publication* to be copied without obtaining copyright permission. We will
not copy an entire book, journal or magazine, manuscript box, or collection, nor substantial portions thereof. The
Library and Archives furnishes copies of materials as an aid to private study, scholarship, and research, and are meant
to supplement note taking, not to create a complete personal copy.
There is a daily limit on reproduction requests per user. See the Reproduction Fee Schedule for specifics. Keep theselimits in mind when compiling your Copy Requests, as we will not reproduce more than this for you.
See the Reproduction Fee Schedule for costs associated with copies. For information on publishing materials in ourcollections, see the Application for Permission to Publish.
Notice: Warning Concerning Copyright Restrictions
The copyright law of the United States (Title 17, U. S. Code) governs the making of photocopies or other reproductionsof copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish aphotocopy or other reproductions of copyrighted material. One of these specified conditions is that the photocopy orreproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes arequest for, or later uses, a photocopy or reproduction for purposes other than private study, scholarship or research,that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copy orderif, in our judgment, fulfillment of the order would involve violation of the copyright law (provided that fulfillment of any
order shall not be deemed to guarantee user’s compliance with applicable law).*
Instructions for Using the Copy Request Form and Copy Slips
1.

Do not remove items from folders, or folders from boxes, or rearrange the contents of any box or folder! If thecontents of a box or folder appear out of order, please bring it to the attention of Reading Room staff.

2.

Sequentially number, complete, and place a Copy Slip in front of each item you select for copying. Copy Slips
are available from Reading Room staff. Make sure the Copy Slip protrudes from the long side of the folder, leaving
the material to be copied in its original place in the folder, and return the folder to its box. Please note, theresearcher is responsible for keeping track of the citation information for the requested materials.

3.

Complete the information on this form for each Copy Slip. Leave the last column ("Fees") blank.

4.

Researchers must pay for their copies before receiving them. We accept cash, check, or credit card aspayment. Checks must be made out to the “The Rock and Roll Hall of Fame and Museum, Inc.” and the memo
field should say “expense reimbursement.” For credit cards, you will have to complete a form for our Accounts
Payable Department to process the payment. This form is available from Reading Room staff.

Please note that reproductions are not available the same day. The time frame to receive reproductions depends
upon whether the request can be completed in-house, the number of pending requests, and staffing, as well as theformat of the original material and its condition.
Digital Files shared on Dropbox are only available for 30 days. You will be charged in full for any digital files
requested after the 30-day window has closed.

1Reproduction Permission (if applicable)
Donor
complete copy of theprovides the Rock & Roll Hall of Fame and Museum, Inc. the permission to provide ato the copy requestor (“Requestor”).

Name (printed)

DateSignature

Requestor Signature
I assume all responsibility for complying with U.S. copyright restrictions applicable to these materials and agree toindemnify and hold harmless The Rock and Roll Hall of Fame and Museum, Inc., and its officers and employees, fromand against any claims for invasion of privacy, copyright infringement, or any other claims, suits, costs (including,without limitation, for reasonable attorneys’ fees), and liabilities arising out of any use of the material copied. I
understand that receipt of copies does not constitute permission to publish, and that I am responsible for obtaining
such permission and any other permissions or rights necessary under law.
Name (printed)

Date

Institution (if applicable)
Mailing address

EmailSignature

Staff Use Only - Date and initial as each step is completed
Form completed ________
Copies completed ________
Payment received________
Receipt issued________
Copies provided________

Phone

Copy
Slip#Collection#Collection Title

Box#

Object#Item descriptionPublication Title

Page#Total
Pages /Minutes

Repro
Type**Use these codes: Photocopy (letter-size)=LTR, Photocopy (legal-size)=LEG, Digital Image=DI, Photographic Reproduction=PR, Audio File=A, Video File=V

3-STAFF USEFees