(Unofficial Translation)

Guidelines for applications to the “Project of Decommissioning and Contaminated
Water Management (Development of Technologies for Grasping and Analyzing
Properties of Fuel Debris (Estimation of Aging Properties of Fuel Debris))”Date: December 6, 2017Management Office for the Project of Decommissioning
and Contaminated Water Management

The Management Office for the Project of Decommissioning and Contaminated Water
Management (hereinafter called “PMO”) solicits entities to implement subsidies for the "Subsidized
Project of Decommissioning and Contaminated Water Management (Development of Technologies
for Grasping and Analyzing Properties of Fuel Debris (Estimation of Aging Properties of Fuel
Debris))." Details of the project are stipulated in this Guideline; furthermore, the procedures for
implementing the project are stipulated in the “Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management.”
1. Purpose of ProjectWithin this project, projects that support the development of technologies contributing to thedecommissioning and contaminated water management of Fukushima Daiichi Nuclear Power Stationof Tokyo Electric Power Company Holdings, Incorporated will be conducted based upon the“Mid-and-Long-Term Roadmap towards the Decommissioning of Fukushima Daiichi Nuclear Power
Station of TEPCO Holdings, Incorporated” (hereinafter called “Mid-and-Long-Term Roadmap”) and“Implementing Situation of Research and Development and Direction of Next Plan” (The 47th
meeting of Secretariat of the Team for Countermeasures for Decommissioning and Contaminated
Water Treatment), so that the decommissioning and contaminated water management of the
Fukushima Daiichi Nuclear Power Station can be implemented smoothly and the levels of scienceand technology in Japan can be enhanced.
2. Contents of Project“Fuel debris,” which is a re-solidified mixture of molten fuel, fuel claddings, etc., in the reactor by theaccident, is considered to exist within the reactor pressure vessel and the primary containment
vessel of Fukushima Daiichi Nuclear Power Station of TEPCO Holdings, Incorporated (hereinafter
called “Fukushima Daiichi Nuclear Power Station”). To retrieve this fuel debris, it is important tounderstand the properties and the long-term stability of fuel debris during retrieval work and its
storage after retrieval as much as possible.
1

In the accident at the Chernobyl nuclear power station in Ukraine (hereinafter called "Chernobyl
NPS"), structural materials such as concrete were trapped in the molten core, resulting in a molten
core concrete interaction (hereinafter called “MCCI”) for the first time in the world. In Chernobyl NPS,
various types of fuel debris were generated and in the following description, all of the molten andsolidified products containing core fuel are called "fuel debris". This fuel debris decayed over time,and it is reported at present, 30 years after the accident, that fine particles of fuel debris have been
detected. There is apprehension that the area of contamination and exposure to radiation will expand
due to the spread of these fine particles following their release into the air and discharge into liquids.
However, the cause and the mechanism of the changes by aging of fuel debris have not beenclarified. It is important to understand the fuel debris behaviors caused by such changes, in order toinvestigate the reduction of contamination and radiation exposure and the performance of theconfinement function while retrieving fuel debris, as well as the methods of containing, transport, andstorage after retrieval.
To this end, it is required to acquire knowledge on the fine particles and changes in the shape of fueldebris, as well as their migration into water, and to predict the long-term behavior initiated bychanges by aging of fuel debris.
In the light of these requirements, in this project, any adopted entities should conduct (1) through (3)below as Partial Subsidized Project Operating Entities since this project is carried out in addition to
the subsidized project “Development of Technologies for Grasping and Analyzing Properties of Fuel
Debris” which has already been started. Partial Subsidized Project Operating Entities shall
implement this project based on an analysis and coordination by the Comprehensive Subsidized
Project Operating Entity (the entity who carries out “Development of Technologies for Grasping andAnalyzing Properties of Fuel Debris”) from the perspectives of the risks involved in applying thetechnology and the estimated time to become applicable to Fukushima Daiichi NPS. Furthermore, toincorporate the knowledge acquired into the work for retrieving fuel debris at the Fukushima Daiichi
Nuclear Power Station, as well as the containing, transport, and storage of the debris, this project
shall be carried out with sufficient coordination with other subsidized projects; “Upgrading Level ofGrasping State inside Reactor” “Advancement of Retrieval Method and System of Fuel Debris andInternal Structures” and “Development of Technologies for the Containing,Transport and Storage ofFuel Debris”
In implementing this project, item (1) shall be started first. Considering the results of item (1), thecontents of items (2) and (3) will be reviewed.
(1) Investigation on the characteristics of fuel debris in overseas accident reactor and their influenceson the system to retrieve fuel debris, and Develop research plan based on those investigations
The only examples of fuel debris generated by MCCI are those at the Chernobyl NPS and the
Fukushima Daiichi Nuclear Power Station. However, due to the difference of reactor types (RBMK
and BWR, respectively), the types of fuel debris differ and the types and compositions of reactor core2

internal structures, shielding materials around the reactor, etc., also differ. In the accident at the
Chernobyl NPS, a vapor explosion and a fire also occurred, and the progress of the severe accident
that resulted in the generation of fuel debris, as well as the countermeasures for the accident also
differed from those at the Fukushima Daiichi NPS. Bearing these differences in mind, investigations
shall be conducted on time-dependent changes in the properties and the characteristics of fueldebris at the Chernobyl NPS. In particular, fuel debris that has been generating fine particles bydecay is considered to have an influence on the decommissioning process. Therefore, investigations
shall be conducted on the features of the debris’ appearance, location, chemical compositions, decay
process, etc.
Based on these investigation results, it shall be investigated the influences of changes bychemical/physical aging, which are considered to be an aging mechanism, on the retrieval of fueldebris and the containing, transport, and storage systems.
In addition, test and research plans shall be made to acquire the following data efficiently and withhigh accuracy, in order to cope with the above influences and to contribute to examinations of eachsystem.
 Data showing the possibilities of changes by aging of fuel debris at Fukushima Daiichi NPS
 If any changes by aging of fuel debris are to be found, data on the behavior of changes by aging aswell as the fuel debris migration behavior into water, etc. to be understood(2) Acquisition of data on the changes by aging of fuel debris and its migration into water
Based on the investigation results and the research plans described in (1), data shall be acquired on
the aging process of fuel debris, its migration into water, etc. Because the causes of changes byaging might be the influences of radiation from fuel debris and those of chemical properties, a testwith simulated fuel debris using uranium shall be carried out. However, if using uranium poses some
restrictions on the test and analysis, and it is judged that appropriate outcomes can be obtained
without using uranium as fuel debris simulant, part of the test may be simulated using anonradioactive material. An accelerated test is assumed to be conducted to acquire data, though thetest shall be carried out with acceleration factor kept within an appropriate range in order to preventthe phenomena that the results with acceleration test differ greatly from actual situation, as well aswith evaluating the influence of acceleration factor.
(3) Comprehensive prediction of changes by aging
Based on the test results obtained in (2), the possibility of changes by aging of fuel debris at the
Fukushima Daiichi NPS should be evaluated. If the results of the evaluation show that the possibility
is high, a comprehensive prediction of changes by aging should be conducted based on theinvestigation results of: (1), knowledge obtained thus far in the “Development of Technologies for
Grasping and Analyzing Properties of Fuel Debris”, the analysis results related to MCCI in anothersubsidized project “Upgrading Level of Grasping State inside Reactor and the test results of (2), and3

the conditions of fuel debris should be estimated when 10 years, 20 years, 30 years, and 50 years
would have passed since the generation of fuel debris. Furthermore, the influence of aged fuel debris
in each period should be investigated and advice should be provided to other subsidized projects;“Advancement of Retrieval Method and System of Fuel Debris and Internal Structures” and“Development of Technologies for the Containing, Transport and Storage of Fuel Debris.” Data shallbe provided that contribute to investigations on processing and disposal methods of fuel debris
during the Phase 3 shown in the Mid-and-Long-Term Roadmap.
3. Operation of research and development[1] Human resource development in the middle and long term
Subsidized Project Operating Entities must make efforts to strengthen relationships with
universities, research organizations, etc. by implementing joint research, etc. from theviewpoint of human resource development in the middle and long term.
[2] Gathering domestic and overseas wisdom
Subsidized Project Operating Entities must conduct projects using domestic and overseas
expertise. In particular, it must consider introducing the necessary technologies andknowledge broadly both from domestic sources and overseas countries. In the case ofdeveloping machines and equipment, establishing a common basis for the machines andequipment (application of widely used products and products that have already beendeveloped, etc.) must be taken into account as much as possible in order to promotereasonable development. Furthermore, in developing evaluation methods, it is important forthem to be validated and reviewed objectively by third parties, such as academic societies, etc.
Hence, such validation and review must be clearly set out in the development plan or be set asa milestone.
If the entity implements the project by introducing domestic and overseas technology andknowledge, the entity must, if necessary, choose the outsourced organization through a public
bid such as a general competitive bidding in a timely manner; and in order to be transparent
and to achieve accountability, the information on the public bid must be released on theentity’s website and the link to the information must be established in the PMO’s website.
[3] Clarification of tests conditions and specifications for development
Consideration of requirement level necessary for implementing decommissioning activities
must be done before commencement of elements tests and equipment design; furthermore,evaluation of to what extent existing technologies can be utilized must be done asquantitatively as possible. Based upon these, information on the target of the degree of thetests and equipment development compared to the requirement level must be shared withconcerned parties, and the test conditions and design specifications must be established.
[4] Definition of criterion for judgment of degree of objective achievement
Comprehensible criteria which can be a measure for the judgment of objective achievement4

of the project must be defined using numerical values, etc.(Refer to Table 1) ; and they must
be validated whether or not the objective will have been achieved at the completion of the
project.
Table 1 Definition of Technology Readiness Level (TRL)
Level

Definition corresponding to this project

Phase

7

At the stage of completion of practical utilization

Practical use

6

At the stage of being demonstrated in the field

Field demonstration

5
4

3

2
1

At the stage of production of prototype with the scale ofpractical use, and demonstration in a simulated
environment such as in a factory, etc.
At the stage of implementation of function tests at the levelof trial production as a process of development andengineering
At the stage of proceeding with development orengineering using application or combination of existing
experiences. Or at the stage of proceeding with
development or engineering based upon elementary datain the area with lack of existing experiences.
At the stage of proceeding with development orengineering in the area nearly without applicable existing
experiences, and with setting up the specifications.
At the stage of clarifying elementary contents regarding
development or engineering.

Demonstration ofsimulation
Research for practicaluse

Application research

Application research
Elementary research[5] Cooperation with decommissioning activities and other research and development
Clarify how the results could contribute to other research and development projects, andpositively cooperate with other organizations. For this purpose, it is necessary to sharecoordinated input/output information among other research and development projects,
comprehensive proposals, and partial proposals. To achieve information sharing, the entities
must be coordinated using Form 4 upon commencing the project and at other suitable times;
and, it must also be shared regularly with and confirmed by the PMO and other organizations
concerned. Furthermore, to contribute to decision making on the method of retrieving fueldebris, information on implementing the project (such as status of progress, data acquired,challenges, etc.) must be shared with and offered to the PMO and the organizations
concerned in a timely and appropriate manner. Also, a Non-Disclosure Agreement among theComprehensive and Partial Subsidized Project Operating Entities and the PMO shall beconcluded, if necessary. The PMO will coordinate as necessary.
[6] Research management
A flexible scheme must be established so that it can reflect the results of discussion
regarding the Mid-and-Long-Term Roadmap, meetings of Secretariat of the Team for
Decommissioning and Contaminated Water Countermeasures Cabinet Office, Nuclear
5Damage Compensation and Decommissioning Facilitation Corporation, etc. In implementing
the project, the fact that the target of this project has been set to accomplish other prioritizedgoals must always be taken into consideration.
[7] Work management for reflection of on-site situation of and in consideration of the adaptability
to Fukushima Daiichi Nuclear Power Station, etc.
The entity is required to establish a scheme which enables close collaboration with TEPCO
in order to appropriately reflect the actual situation to their research and development to thesite. Furthermore, if you plan to implement some activities such as on-site investigation ordemonstration tests at Fukushima Daiichi Nuclear Power Station, etc., you have to negotiate
sufficiently with TEPCO beforehand; and constitute a management scheme in accordancewith the negotiation and based upon the understanding obtained through the negotiation
which you have to observe and take heed of, so that adequate safety measures can be
implemented.
[8] Progress report
The entity is required to report implementation plan, progress situation, project results, etc.
to PMO on request. Especially, the implementation situation must be reported at the end of
every month by using the implementation schedule as described in Reference Document 2,
etc. After completion of the project, results report must be established and submitted.
Please be noticed that PMO is entitled to share the submitted information with theconcerned organizations on the basis of “5. Implementing Scheme” with due considerations to
the non-disclosure information stipulated by Act on Access to Information Held byAdministrative Organs (Act No. 42 of May 14, 1999).
[9] Enhancement of outreachComprehensible explanation to the public regarding the project contents and results must
be enhanced. The entity is also required to positively cooperate with the government and theconcerned organizations for dissemination of information.
[10] Preparation of other options
Alternative options must be prepared for the case that the project cannot be proceeded withas planned during the project term. If the alternative options are prepared or revised, theinformation must be notified to PMO.
4. Project Term
2.(1): From the day of the grant decision until the first half of fiscal year 2018
2.(2) and (3): From the scheduled date of completion of (1) to March 29, 2019
Please describe both “Implementation Plan” and “Plan of the Income and Expenditure” for each
implementation item of 2.(1), (2) and (3) on the “Outline of Subsidized Project (Form 2)” since it isjudged whether or not to implement 2.(2) and (3) and what to be implemented in 2.(2) and (3) basedon the results of 2.(1). The time for commencing 2.(2) and (3) can be changed taking into account the6

progression of 2.(1).

75. Implementing Scheme

6. Application Requirements
The private companies, etc. satisfying all of requirements (1) to (9) shown below are qualified toapply for the subsidies. Applications from consortia are also acceptable. In that case, a managing
legal entity must be appointed out of each consortium and submit the project proposal. (Please
note that no managing legal entity may commission the entire work to another legal entity.)(1) Possessing the organization for properly conducting the relevant subsidized project.
(2) Having the capacity, knowledge and experience required for conducting the relevant subsidized
project.
(3) Having the management foundation required for smoothly conducting the relevant subsidized
project and sufficient ability to control the funds and other resources.
(4) Being able to follow the appropriate accounting procedures in accordance with the “Grant
Policy for Subsidy for the Project of Decommissioning and Contaminated Water Management”
and the “Subsidized Project Administration Manual”. With regard to overseas entities, as a
general rule, being able to prepare the evidenced documents in Japanese or English, andpresent them in Japanese territory on demand from the PMO.
http://en.dccc-program.jp/files/20150623man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget,
Auditing and Accounting.
8(6) Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies
controlled by the Ministry of Economy, Trade and Industry and the suspension of designation
relating to the contracts”. (January 29, 2003, No 1) First column, the second items in
Attachment(7) The applicant must have a compliance system under a self-regulated structure which meets the"Standards for Exporters, etc. to Meet" provided for in Article 55-10 (1) of the Foreign Exchange
and Foreign Trade Act. We will confirm this system using (Form 3) "Response to Security
Export Controls" when selecting applicants, so please use this form to fill in the required items
and submit the required documents.
[Reference] Standards for Exporters, etc. to MeetRegulations to be observed by parties engaged in export or provision of technology in thecourse of trade (exporters).
Exporters that do not handle security-sensitive "specified important goods, etc." have a duty to1) nominate a person responsible for checking goods, etc., and 2) provide guidance tomanagers and export workers on compliance. Exporters that do handle security-sensitive"specified important goods, etc." have a duty to 1) identify a representative as the responsible
person, 2) set out an export control system, 3) set out a procedure for checking
regulated/non-regulated goods, 4) set out a procedure for confirming the usage and consumer,
and confirm these in accordance with that procedure, and 5) confirm that the goods to be
shipped coincide with the confirmed non-regulated goods at the time of shipping.
(8) Admitting that the results obtained through this project can be utilized by TEPCO, etc. if they
request to do so under the condition that each party is in agreement. Not preventing theutilization by behaviors such as not allowing to use the technology intentionally, asking for
unreasonable compensation, etc. in spite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing a situation where the resultsfrom this project are not be able to be utilized for measures for decommissioning andcontaminated water management at the Fukushima Daiichi NPS byceding theabove-mentioned condition in (8) to the successor if the applicant hands over the result to athird party and loses their own right to utilize it accordingly. In the case of a conflict whichmakes the applicant unable to make sure of the items in (8), the concerned parties must solve
it by their own responsibility.
7. Requirement Conditions for Grant Decision(1) Number of proposals to be adopted：One proposal(2) Subsidy rate and maximum amount of subsidy
The subsidy is fixed in JPY.
Maximum amount: 120,000,000 JPY* This project is commenced by implementing 2.(1) only (maximum amount of subsidy:
9

JPY20,000,000). In the light of the results of 2.(1), if items 2.(2) and (3) are to be implemented,
the maximum amount of subsidy is JPY120,000,000 as shown above.
The contents of the project, amount of the subsidy, etc. will ultimately be settled only after
coordination with PMO.
(3) Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate) before thecompletion of the project is permitted are limited.
(4) Confirmation of the amount of payment
The amount to be paid is decided based on the result report which is submitted by theoperating entities after the project is complete as well as the results of the survey at theverification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by the subsidies, which
do not exceed the granted subsidy amount. For this reason, the account ledgers, receipts andother documents are necessary for supporting all the expenses. All the expenses will be strictly
inspected and the expenses are strictly evaluated. Thus, the expenses not meeting theconditions mentioned above may be rejected.

8. Application Procedure(1) Application Period
Commencement: Wednesday, December 6, 2017
Deadline: 10:00 AM on Thursday, December 28, 2017
We will not accept any proposals after this deadline.
(2) Information Session
Thursday, December 14, 2017 14:00 – 14:30
Venue: Main Conference Room D at Mitsubishi Research Institute, Inc.
Map: http://www.mri.co.jp/english/profile/locations/map_headoffice.html
If you would like to attend the session, please inform the contact point written in“13. Contact”
by 12:00 AM on Wednesday, December 13 via email. The session will be held in Japanese. If
you need a translator, please make your own arrangements (You are responsible for the
expense). If you need an information session in English, please consult with the PMO by 12:00
AM on Wednesday, December 13 via email.

When making contact, please title your e-mail “ Register for attendance to theinformation session for ‘Project of Decommissioning and Contaminated Water
Management’” and include the “corporate or organization name,” “name of theattendee,” “department,” “phone number,” “fax number,” and “e-mail address” in themain text.
10Please note that the capacity of the venue is limited.
(3) Application form and other documents to be submitted[1] Please submit the following documents as one file. Please title your file “Application for thesubsidy program ‘Project of Decommissioning and Contaminated Water Management(Development of Technologies for Grasping and Analyzing Properties of Fuel Debris(Estimation of Aging Properties of Fuel Debris))’.
・Application form (Form 1)
・Outline of Subsidized Project (Form 2)・Certificate of Conformance (Form 3）
・Input/Output information (Form 4)
・Response to Security Export Controls（Form 5）・Other documents-

Outline of Corporation or Organization (such as a brochure, etc.)-

The financial results, and statement of revenues and expenses (of the last year)-

The articles of association or the act of endowment-

Other supporting documents* You must submit two sets (one of them may be a copy) of the application documents using
A4 size paper. You can describe them in Japanese or English. One CD-ROM must be
submitted along with the hard copies. However, submission via email is permitted
exclusively for overseas entities. As a general rule, the file format must be Ichitaro,
MS-Word, MS-PowerPoint, or MS-Excel. If there are unavoidable reasons why you are notable to use these formats, please contact us.
* If your proposal is adopted, there is a possibility that Input/Output information will be
released to other entities.
[2] All the application documents submitted will not be used for any purposes other than theevaluation in the course of the selection process. Please note that the application documents
submitted will not be returned. We take the utmost care to preserve confidentiality. However, if
your proposal is adopted, the information except the non-disclosure information (i.e. thepersonal information, the information detrimental to the legitimate interests of legal entities)
may be disclosed under the “Act on Access to Information held by Administrative Organs” (ActNo. 42 enacted on May 14, 1999).
[3] The costs spent for issuing the application documents and other documents will not be
included in the expenses. Also, the costs spent for issuing those documents will not becompensated for regardless of whether the proposal is adopted or not.
[4] The matters described in your proposal are considered to be the fundamental policies whichshould be observed during the project. Consequently, please be sure to describe only thematters which are feasible within the budget. Also, please note that even if your proposal isadopted, it may be rejected later on if you make a significant change to it at your discretion.
11[5] Appropriateness of the costs breakdown must be shown using supplemental explanation
documents.
(4) Place of submission
The application documents must be delivered to the following address via hand-carry, mail oremail (Submission via email is exclusively acceptable for overseas entities.), etc.
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Nakamura
Email address for submission: hr28-apply-al@mri.co.jp* Please DO NOT send the application documents via fax. Incomplete documents will berejected and not subject to evaluation. Therefore, please carefully read and follow theprocedures for application to correctly fill out the documents.
* Any application documents submitted after the closing date will not be accepted. If you
send the documents by postal mail, they may not be delivered by the designated timeon the closing date. Consequently, you are advised to mail them sufficiently ahead of
the closing date.
9. Evaluation and Adoption(1) Method of Evaluation
Applications will firstly be evaluated through paper screening, so that the applicants for thepresentation to the review committee can be selected. Depending on the capacity of the venue,
the number of the participants to the presentation may be restricted. Furthermore, hearings andon-site investigation may be conducted as required; and submission of additional documents
may be requested.
(2) Evaluation Criteria
Applications are comprehensively evaluated based upon the following criteria. However,applications that have been judged not to meet criteria [3] and [5] shall be disqualified
regardless of the evaluations of other criteria.
Integration with the development scheme as a whole is to be one of the items to beconsidered.
[1] Objective, contents, implementation method, and applicability to countermeasures fordecommissioning (Including applicability to the work site)
Whether or not the Project purpose corresponds to the project purpose described in the“Guidelines for applying” is to be evaluated.
Judgment is made as to whether the contents of the project conform to the project objective
and are provided specifically taking into account the applicability to countermeasures for12decommissioning (including applicability of the project to the work site).
Whether the implementation method of the project is consistent with the purpose and detailsof the project is to be evaluated.
[2] Project Implementation Schedule
Whether or not the project implementation plan (timeline) is appropriate to the purpose anddetails of the project, etc. is to be evaluated.
[3] Project Implementation Scheme
Judgment is made as to whether the entity has the project implementation structure,expertise as an organization, expertise of those who are to be engaged in the project, and thetrack records of similar projects. We focus on whether a project implementation scheme
including the project leader is clearly identified, and whether it has the implementation ability
and the coordination structure to consider/judge the applicability to countermeasures fordecommissioning (Including applicability of the project to the work site).
[4] Project Cost
Whether or not project costs are appropriately allocated to the project purpose and contents,
etc. is to be evaluated.
[5] Financial Basis and Management System for Implementation of Project
Whether or not the applicant organization has a financial basis and a management systemenabling them to implement the project is to be evaluated.
(3) Decision and Announcement of Results
PMO will release the adopted entities on our website. The adopted entities will be notified of
the result.

10. Granting of Subsidy
The project shall be initiated after the adopted entity submits a grant application for the subsidy
to PMO and PMO has sent a notice of grant in return.
It should be noted that there may be changes in the details, composition and scale of the project
as well as its budget between the determination of adoption and grant, as a result of consultation
with the PMO. Also, please be aware that the subsidy may not be granted if the granting
requirements are not met.
Although subsidized project operating entities may be provided with information required to
implement the project after the determination of grant, they may be requested to observe theconfidentiality depending on the nature of the information.
11. Allocation of Expenses(1) Classification of Expenses Covered by Subsidy
The expenses covered by the subsidy shall be those directly required for the implementation13

of the project and those required for compiling the project results. The specific items are listed
below.

Items of Expense(1) Labor Costs

Description
Expenses for personnel required to implement the subsidized
project.
Expenses(2) Operating Costs

for

raw

materials,

consumables,

design/fabrication/processing, facility/equipment, goods purchase,research, outsourcing, travel, remunerations, rent/depreciation andother necessities.

(2) Expenses not to be Included in Expenses Covered by Subsidy
・Office supply equipment (furniture such as desks, chairs and bookshelves, office machineryand so forth) with which the applicants should already be provided when considering thenature of the project.
・Expenses for handling accidents and disasters that occurred during the project. (However,cancellation fees incurred by reasons not attributable to subsidized project operating entities
may be directly included as an expense. Please consult the person in charge on this matter.)・Expenses unrelated to the project(3) Exclusion of Consumption Tax from Expenses Covered by Subsidy
If general and local consumption taxes (hereafter referred to as “consumption tax”) are
included in the subsidy amount, the applicants shall be requested to submit a report after thesettlement of tax amount, according to the granting guidelines.
This is so specified as to demand, at the time of filing an income tax return, that subsidized
project operating entities should report and return the amount to which the subsidy has been
applied, out of the amount of deduction for taxable purchase, so that the amount for which thesubsidy has been allocated out of the amount of deduction for taxable purchase shall not be
detained.
However, because the report mentioned above is based on an income tax return that will be
filed after the settlement of the subsidy, occasional delinquency in reporting due to lapse ofmemory has been found. Also, in order to avoid the complicated office procedures that need to
be followed by subsidized project operating entities, the consumption tax shall be handled asfollows.
When determining the amount of subsidy applied for in the grant application, the consumption
tax must be excluded from the expenses covered by the subsidy before calculating the subsidy
amount and submitting the application.
14

However, to avoid hindrance to the implementation of the subsidized project, such subsidized
project operating entities as those listed below shall be permitted to include the consumption tax
in the expenses covered by the subsidy when calculating the amount of subsidy.
[1] Subsidized project operating entities who are not classified as taxpayers under theConsumption Tax Act[2] Subsidized project operating entities who are tax-exempt business entities[3] Subsidized project operating entities who are business providers subject to simplified tax[4] National or local governments (limited to cases when project is conducted with a special
account), or subsidized project operating entities who are corporations listed in the attached
Table 3.
[5] Subsidized project operating entities who are using the general account of a national or local
government[6] Subsidized project operating entities who are taxable business providers that choose arefund of consumption tax, following confirmation of consumption tax and purchase tax
deductions, for instance due to a low amount of taxable sales
12. Miscellaneous(1) Any expenses incurred before the date when the decision on grant of the subsidy is made(including expenses for order placement) shall not be covered by the subsidy program.
(2) In the event that the subsidized project operating entity desires to make a purchase or othercontract related to material procurement or involving an occurrence of cost, it shall invite open
competitive bidding, as a general rule, from the viewpoint of cost effectiveness. If thesubsidized project operating entity desires to outsource part of the subsidized project to a third
party or conduct the project in partnership with a third party, it shall in advance make a contract
on the implementation and report this to PMO.
(3) Once informed that the decision on grant of the subsidy is made, the subsidized project
operating entity shall not change the subsidy budget distribution or the details of the subsidized
project nor interrupt or terminate the project without prior approval from PMO.
(4) The subsidized project operating entity shall promptly report the progress of the subsidized
project and so on whenever required to do so by PMO.
(5) After the subsidized project is completed (or the project termination is approved), thesubsidized project operating entity shall submit a project result report to the management
office.
(6) The subsidized project operating entity shall keep accounts on any expenditures for thesubsidized project with dedicated account books accompanied by all written evidences in a
way that is clearly differentiated from the other accounting to ensure that all incomes andexpenditures are meticulously accounted for. The entity shall maintain the account books atleast five years after the fiscal year in which the date of completion (or the date of approval for15

termination) is included so that they can be accessible whenever requested by METI, fundestablishment organization and PMO.
(7) With respect to the assets acquired or the utility of which has increased through the subsidized
project (hereinafter referred to as "the Acquired Assets, etc."), the subsidized project operating
entity shall manage them with due care of a prudent manager even after the completion of thesubsidized project, and strive to effectively make use of them in accordance with the purposeof the grant of the subsidy. All applicable Acquired Assets, etc. shall be properly controlledusing an Acquired Asset Ledger during the asset disposal restriction period, which will beseparately set forth.
(8) If the subsidized project operating entity needs to dispose of (i.e., use, transfer, loan or offer as
collateral assets contrary to the purpose of the grant of the subsidy) any Acquired Asset having
a unit price equal to or higher than 500 thousand yen (tax excluded) during the asset disposal
restriction period separately set forth, they must obtain prior approval. In this case, the entity
shall pay part of or the entire subsidy amount as a general rule. (The maximum payment does
not exceed the subsidy amount for the appropriate asset to be disposed of).
(9) After the completion of the subsidized project, the Board of Audit may visit the premises of thesubsidized project operating entity for inspection.
13. Contact
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Nakamura
E-mail: hairo28-3rd@ml.mri.co.jp
FAX: +81-(0)3-3591-9117
Contact us through e-mail or FAX. We regret that no inquiries will be accepted via telephone.

16

(Form 1)
No.
*Leave blank.

Management Office for the Project of Decommissioning and Contaminated Water
Management
Application for the subsidies for the “Development of Technologies for Grasping and Analyzing
Properties of Fuel Debris (Estimation of Aging Properties of Fuel Debris)”

Company/Organization

Applicant

Name
Seal or Signature

Representative(Full Name and Title)

Address
Contact Person(Full Name)

Contact

Section/Department

Title
Telephone(Extension, if any)
E-mail17

(Exhibit)

1. Name of the Subsidized Project
2. Objective and contents of the Subsidized Project＊Describe your own understanding of the background of the project, the purpose of the project andits contents briefly.
3. Scheduled commencement and completion dates of the Subsidized Project(Scheduled commencement date):(Scheduled completion date):
4. Entire costs needed for the projectJPY

5. Costs subject to subsidy

JPY

6. Subsidy amount to be applied for

JPY

7. Allocation amount of the costs for the Subsidized Project, costs eligible for the subsidy and subsidy
amount to be applied for
The contents are the same as (2) Expenditures, I. Summary table of “2. Plan of the income andexpenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.
8. Bases for Calculation for the above amountThe contents are the same as (2) Expenditures, II. Distribution of Costs of “2. Plan of theincome and expenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized
project”.

9. If a group is formed to conduct the Project, the names of the group and the member companies
Note 1:The “costs required for the Subsidized Project” refers to the cost required for performance of therelevant project. As a general rule, the amount must be provided after deducting the amount of thenational and local consumption taxes.

Note 2:

As for the amount of the “Subsidized Costs”, as a general rule, the amount of the “costs required for
the Subsidized Project” eligible for the Subsidy must be provided after deducting the amount of the18

national and local consumption taxes.
Note 3:The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

19

(Form 2)

Address
Name (Name of Corporation and Title/Name of Representative Person)
Outline of Subsidized Project
1. The implementation plan for the Subsidized Project(1) Contents and implementation method of the project＊Provide the following information by project content item.
＊Specific implementation contents and method, based on clarification of issues for each objectiveof research and development＊Specific implementation content and method for each item of the project content＊Specific proposal to improve outcome of the project＊Implementation location of the project (Address and name of the location)(2) The implementation timeline＊Describe the monthly schedule of the implementation of the project for each implementation
contents.

＊Describe the implementation procedure in detail. If the stages of the research and development
are different (such as design, development, tests, etc.) in each item, describe the difference
clearly.

＊If the persons in charge of the research and development (manufactures and subcontractors)
are different in each item, describe the organization they belong to clearly so that we can distinctly
understand who will actually implement the item.

＊Set the actual targets for achievement of the project purpose as milestones and describe themfor each item.

＊In setting the milestones, they must be related to the points where delay of the project isforeseen.

＊In order to prevent delay, alternative options must be described for items with high risk.
＊ Describe major output and input information so that correlation with other projects,
comprehensive proposals, partial proposals, etc. can be grasped.

＊As a plan of the interim report, describe the outputs which will have been able to be achieved at
the time of the report and further plan.

20

＊In reporting your progress, show your plan and actual progress in a comprehensible manner.
Furthermore, describe the up-to-date situation and further work plan, etc. as a reference.
(3) The organization for implementation＊Provide the implementation structure chart and the number and role of people who are engaged
in the project for each item of the project contents (Attachment 1)＊After clarifying the responsible person for entire project implementation, the project leader(exclusively employed for the project) and sub-leaders responsible for each project item, provide
their profile, area of expertise and track record of engagement in similar projects..

＊Describe outsourcing or commissioning, if planned.
＊Describe the name, outline, year, ordering party, etc. of similar projects. If the project was done
as your own company’s project, state it accordingly.

＊Clearly state the experiences of each participating party if you form a consortium.

21

2. Plan of the income and expenditure of the Subsidized Project(Unit: JPY)

(1) Income
Item

AmountOwn fund*Bond issuance or borrowing
Other
Subsidy
Total*Attach the documents to show the funding plan relating to the relevant bond issuance or borrowing.
(2) Expenditures(Unit: JPY)

I. Summary table

Classification of the cost burdenClassification of
costs

Costs required for
the Subsidized

The amount of cost
Subsidized Costs

Project

borne by the

The amount of theSubsidized Project

Subsidy applied forOperating Entity
Labor Cost
Operating cost
Total

22

II. Distribution of Costs (provide the details by project item)＊Describe in this sheet or other separate sheets the name of the goods, unit price, man-hour, etc. as
basis for the calculation.

＊If you form a consortium, clearly describe the breakdown of each company or organization.
(Unit: JPY)
The costTyperequired for the(Example)

Subsidized

Amount of theSubsidized costs

Subsidy applied

Remarksfor

Project【Labor Cost】
・・・
Sub total【Project Cost】
Raw material
Goods purchaseOutsourcing
・・・
Sub total
Total(Note 1) The “cost required for the Subsidized Project” refers to the cost required to perform the relevant
project. As a general rule, provide the amount after deducting the amount of the national and local
consumption taxes.
(Note 2) As a general rule, provide the “cost required for the Subsidized Project”, which is eligible for theSubsidy after deducting the amount of national and local consumption taxes in the “Subsidized
Costs”.
(Note 3) The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).
Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format

23

3. Financial basis and management structure＊ Describe the outline of your organization; moreover, describe the grounds on which yourorganization has necessary management basis for smooth implementation of the project as
Annex 2.

＊Describe the grounds on which your organization is capable of managing funds, etc. (such asorganization and storage of evidence documents for expenditures). Furthermore, describe thescheme of the management of the funds (responsible persons and their roles).

＊If you form a consortium, all of the above-mentioned items must be described regarding everyorganization.

24

(Annex 1) The Implementation Organization Chart

Implementation Organization Chart
Content of the•descriptions

Develop an organization chart to show the framework for implementation of
the Project•

The names, titles and division of roles of the personnel in charge must be
contained in the implementation organization chart•

Clarify persons exclusively employed for this project described in this Chart;and describe the career background, expertise, area of specialty at work,
qualification associated with the project, and other relevant information must
be provided about the key personnel.

Operational Implementation Organization*A concrete description should be provided by showing an implementation organization chart containing
the following information for each project item.
*Specify the name of the contact person in case of a joint application

・Name
・Title・Role in this Project, etc.
Member
Name
Title
Role

LeaderSub-leader

Name

Name

Title

Title

Role

Role

Qualification

Qualification

Qualification

Member
Name
Title
Role
Qualification

25

(Annex 2) Outline of your organization
Note: If you form a team and apply, you must fill in this sheet for every participant.
*Fill in the data of the latest accounting year in non-consolidated base.
Company nameTitle/name of therepresentative
personContact
information

Tel:

Fax:

E-mail:Head office’s
address
Date ofestablishment

Date:

Account

Small- orclosing month

medium-sizedcompany

JPY in thousands(indicate by a
Number of

Capital

Employees

circle if the○ or ×company is asmall- ormedium-sizedcompany)

Description ofbusiness○○○ (company limited)
Major
shareholders(equityownership)(60%)▽□○ (company limited)(30%)□○○ (company limited)(1%)(The title and name of the person responsible for preparation: Head of the XX Department, XX XX
Seal)*A personal seal may be used26

Please provide the information about all officers in the list below:
Date of Birth
Full name in Katakana

Japanese era

Full name in Chinese characters

name
Year

(Example) Taro Keizai

S 35

Mon
th
01

Day
01

Sex

M

Company Name

Title

Keizai Sangyo Co., Ltd. President &Taro Keizai

Representative
Director(Note 1)

Add the columns as appropriate if the provided columns are not sufficient to provide full
information.

(Note 2)

Use one-byte characters and put a space between the first and last names to provide thenames in Japanese phonetic symbols (katakana).

(Note 3)

Use two-byte characters and put a space between the first and last names to provide thenames in Chinese characters.

(Note 4)The letters T, S or H should be used to indicate the Japanese era names for the date of birthand the year should be indicated by a two-digit number.

(Note 5)Use M for male and F for female in one-byte characters to indicate the sex.

(Note 6)

For a foreign national, use the alphabet characters to indicate the person’s full name in the “Fullname in Chinese characters” and the pronunciation of the name in Katakana in the “Full namein Katakana” column.

(Note 7)

For a joint application or a Project C, provide the information about all officers of each and every
member (company or otherwise) of the group.

(Remarks) The size of the paper used shall be the Japan Industrial Standards A4 Format.

27

(Other documents)(1) Outline of the company or organization such as a brochure, etc.
(2) The financial results, and statement of revenues and expenses (for the past one year)(3) The articles of association or the act of endowment(4) Other supporting documents (as needed)28

(Form 3)

Certificate of Conformance to Qualification Requirements for the Project ofDevelopment of Technologies for Grasping and Analyzing Properties of Fuel
Debris (Estimation of Aging Properties of Fuel Debris)
I confirm that the applicant satisfies the qualification requirements for this subsidized project.
No.
Requirements
Verification, etc.
(1) Possessing the organization for properly conducting the <State that the applicant satisfies therelevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation
Scheme”
when
necessary.”>(2) Having the capacity, knowledge and experience required for <State that the applicant satisfies the
conducting the relevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation
Scheme”
when
necessary.”>(3)
Having the management foundation required for smoothly <State that the applicant satisfies the
conducting the relevant subsidized project and sufficient ability requirements with reasons in detail
to control the funds and other resources.
><See Form 2 “(3) Financial basis
and management structure whennecessary.”>(4)
Being able to implement the project in accordance with all the <State that you understand theapplicable laws and regulations enacted in Japan, and to follow statement on the left>
the appropriate accounting procedures in accordancewith ”Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management” and“Subsidized Project Administration Manual”.
http://en.dccc-program.jp/files/20150623man.pdf(5)
Not foreseen to be subject to Articles 70 and 71 of the Cabinet <State that it does not apply to theOrder concerning the Budget, Auditing and Accounting.
applicant>(6)
Not fulfilling any of the conditions stipulated in the “Guidelines <State that it does not apply to thefor the suspension of subsidies controlled by the Ministry of applicant>Economy, Trade and Industry and the suspension ofdesignation relating to the contracts”.（January 29, 2003, No 1）
First column, the second items in Attachment(7)
Research and development companies which may require <Describe meeting this condition inapproval under the Foreign Exchange Act for any exports and the Form No.5>
imports should have an establishment of internal complianceprogram(ICP) under a self-control system about the "standards
for exporters, etc. to meet" provided for in Article 55-10 (1) of
the Foreign Exchange and Foreign Trade Act.
(8)
Admitting that the results obtained through this project can be <State that it is possible>
utilized by TEPCO, etc. if they request to do so under thecondition that each party is in agreement. Not preventing theutilization by behaviors such as not admitting use of thetechnology
intentionally,
askingforunreasonable
compensation, etc. in spite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing <State that you understand thethe situation that the results from this project are not able to be statement on the left>
utilized for measures for decommissioning and contaminatedwater management at the Fukushima Daiichi NPS by ceding
the above-mentioned condition in (8) to the successor if theapplicant hands over the result to a third party and loses their29

own right to utilize it accordingly. In the case of a conflict whichmakes the applicant unable to make sure of the items in (8), theconcerned parties must solve it by their own responsibility.
<Note for Filling out this Form>In the verification columns, please write the reasons why you verified that the applicant meets therequirements. When filling it out, write “Attachment” if there are any verification documents attached tothis form and if not, write “No attachment.”

30

（Form 4）
Input/Output information on Project of Development of Technologies for Grasping and Analyzing Properties of Fuel Debris (Estimation of Aging
Properties of Fuel Debris)＊Please refer to the reference document 1 as an example.

ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks
Such as measures
for the case when

*Influences of delay

you cannot ensure(if any)

the accuracy, cannot
keep
etc.

31

the

timeline,(Form 5)

Response to Security Export Controls on Project of Development of Technologies for Grasping andAnalyzing Properties of Fuel Debris (Estimation of Aging Properties of Fuel Debris)

Response to Security Export Controls
Circle one of the following three options: handled, not handled or not required.
Submit relevant documents (export control regulations for
Handledsecurity trade)State the date of submission:

Not handledState future plans

State reasonsNotrequired32

Year

Month:

(Reference Document 1)
Table 1 Example of Organization of Input/Output information
ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Development of

1_1

investigation

Development of fueltechnology for insidedebris criticality

the nuclear reactor

control technology

Remarks

Examination of
Needs for sampling offuel debris

December 2015

possibilityof fuel debris
sampling technology

pressure vessels

1_2

1_3

1_4

…

…

…

…

33

…

…

(Reference Document 2)
Table 1 Example of implementation schedule with points of attention34

(Reference document 3)
Regarding Subsidized Cost Items
Regarding the cost items defined in “The Decommissioning and Contaminated Water Management
Project Implementation Guidelines”, please refer to the following table.
Cost item

I. Personnel
cost

Description

Correspondence with
“Subsidized Project
Administration
Manual”
Personnel cost for working hours of those engaged in the 3. Accounting
project.
process on
personnel cost

II. Projectcost
Raw material Expenses necessary for purchasing raw material or material
cost
necessary for implementing the project※Here, “raw material” denotes what loses its nature and isused for production or manufacturing of entirely new ones;“material” denotes what does not lose its nature and is aconstituent element of produced items or manufactured items
only through being put to new application.
Supplies
Cost for the purchase of goods necessary for performing theexpenseproject but not belonging to raw material cost (however, only
those verifiable for the use in the project)
Design,The thing which the subsidized entity cannot design, produce
production
or process, or the cost necessary for outsourcing what isandappropriate and does not belong to Facility and equipment
processing
cost to other entity. (contract for work)
costs
Facility and
Cost necessary for purchasing, production or installation ofequipment
facility or equipment necessary for undergoing the project
cost※The actual contents of the “facility and equipment” shall be“buildings and accompanying facilities”, ”structures” and“machinery and equipment” stipulated in “Ministerial Order
regarding depreciable life of depreciable assets, etc.”(Fifteenth Order of Ministry of Finance, 1965).
Procurement
cost

Cost for the thing which is necessary for undertaking the
project and does not belong to facility and equipment cost (atthe same time, can be usable more than one year)

Survey cost

The cost for outsourcing to another entity what the subsidized
entity cannot survey or analyze by itself or is not suitable to be
conducted by the subsidized entity itself (contract for work)

Outsourcing
cost

Cost for outsourcing to other business operator what
subsidized company cannot implement on its own or not
appropriate to do so and does not belong to design,
production and processing costs, facility and equipment costor survey cost (contract for work)35

7. Accounting
procedures regarding
supplies expenses

7. Accounting
procedures regarding
supplies expenses
8. Accounting
procedures regarding
outsourcing
expenses
6. Accounting
procedures regarding
equipment expenses
and rental and hirefees
8. Accounting
procedures regarding
outsourcing
expenses
6. Accounting
procedures regarding
equipment expenses
and rental and hirefees
8. Accounting
procedures regarding
outsourcing
expenses
8. Accounting
procedures regarding
outsourcing
expenses

Travelexpenses
Gratuities

Rent and
hire

Other
expensesnecessaryforundertaking
the project

Cost for domestic business travels and overseas business 4. Accounting
travels necessary for performing the project.
process for travel
expenses
Gratuities necessary for performing the project (gratuities for 5. Accounting
external experts who attended meetings, seminars, process for meeting
symposiums, etc., gratuities for giving seminars, writing of expense anddrafts, cooperation with research, etc.)
rewards ·Cost for lease and rental of machinery, equipment and the like 6. Accounting
necessary for performing the projectprocedures regarding
equipment expenses
and rental and hire
fees
Cost for other expenses necessary for undertaking the project 11. Accounting
which does not belong to any other items
procedures regarding
Examplesother miscellaneous
Commission fee: the cost for outsourcing to other entities of expenses
the cost for assistant personnel or of the cost for temporary 12. Accounting
staffing, which cannot be done or what is not appropriate to be procedures regarding
done by the subsidized entity
expenses forcommission
10. Accounting
procedures regarding
assistant personnel
costs, etc.

36