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Solicitation of entities to implement with subsidies “Subsidy to Project ofDecommissioning and Contaminated Water Management (Project ofUpgrading Approach and System for Retrieval of Fuel Debris and Internal
Structures)” in the FY2014 Supplementary Budget

Regarding Project Contents
June 30, 2015

Management Office for the “Project of Decommissioning andContaminated Water Management”

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１．Project contents

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１．Purpose of project
２．Outline of project
３．Solicited subsidized entities, implementation scope and cooperation among entities
４．Project contents
２．Project term, project scheme, etc.

17１．Project term
２．project scheme
３．Application requirements
４．Requirements for subsidy grant

３．Application procedure

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１．Forms of application documents
２．Submission of application documents
３．Points of attention in preparation and submission of application documents
４．Explanation on dealing with information
４． Reviewing method and its criteria

33

１．Reviewing method
２． Reviewing criteria
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Project contents
１．Purpose of project
２．Outline of project
３． Solicited subsidized entities, implementation scope andcooperation among entities
４．Project contents

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１．Purpose of projectIn this project, the projects which will support development of technologies
contributing to decommissioning and contaminated water management ofFukushima Daiichi Nuclear Power Station of Tokyo Electric Power Company will

be conducted based upon the “Mid-and-Long-Term Roadmap towards theDecommissioning of TEPCO's Fukushima Daiichi Nuclear Power Station”, sothat the decommissioning and contaminated water management of Fukushima
Daiichi Nuclear Power Station can be implemented smoothly and the level ofscience and technology in Japan can be enhanced.

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２．Outline of project
In order to retrieve fuel debris and internal structures in the process of decommissioning of Fukushima Daiichi
Nuclear Power Station, the following projects were implemented last year:①

Development of technology for retrieval of fuel debris and internal structures mainly focusing on thetechnology deploying submerged approach;②

Conceptual study of innovative approach for fuel debris retrieval and feasibility study including the approach
deployed in air; and③Consideration of feasibility of the elemental technologies supporting the above-mentioned item ② (cutting anddust collection technology, as well as visual imaging technology and measurement technology).

The Mid-and-Long-Term Roadmap stipulates that fuel debris retrieval approaches of each unit will be determinedin around two years. Based upon the Nuclear Damage Compensation Facilitation Corporation (NDF)’s “Strategy
plan”, in this project, the following items shall be implemented for the following three approaches, i.e. thesubmerged approach, the in-air top-access approach and the in-air side-access approach as fuel debris retrieval
approaches•

Organization of plant information for selection of the approach for retrieval of fuel debris and internal structures•

Consideration of approach, system and equipment for retrieval of fuel debris and internal structures•

Planning of the development of the retrieval system and equipment

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３． Solicited subsidized entities, implementation scope andcooperation among entities
Entity ofcomprehensive
proposal

Project Scope

Cooperation between entities••

As a general rule, toimplement all of theitems, (1) (2) (3) and (4)•Entity of partial
proposal••

To implement item (2)for one of the following
three approaches: i.e.
the submerged
approach, the in-air topaccess approach andthe in-air side-accessapproach
To implement [3]through [10] of item (4)Copyright (C) Mitsubishi Research Institute, Inc.

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•

•

・At the commencement of the project, toestablish the comprehensive plan (ofconsideration conditions, upgrading target)
including approaches to be considered byentities of partial proposal
To organize the entire results of theconsiderations of the approaches including
the results from entities of partial proposal
To assist the entity of comprehensive
proposal so that they can establish theentire plan and report the result throughsharing information on consideration
conditions, targets of upgrading, feasibilityof the approaches, etc.
To discuss the adoptability of feasibility of
approaches in the future (including
technical matching, dealing withcommercial issues and IP) with entity ofcomprehensive proposal, and report theresult in interim report and results report

４．Project contents• （１）Organization of plant information for selection of
the approach for retrieval of fuel debris and internal
structures
The up-to-date information and data of the plants, etc.
necessary for selection of the approach for retrieval offuel debris and internal structures must be organized.

This item is to be implemented by entity ofcomprehensive proposal.

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４．Project contents（continued）（２） Consideration of approach, system and equipment for retrieval of fuel debris and internal structures

The following items are to be implemented for the submerged top-access approach, the in-air top-access approachand the in-air side-access approach.

ⅰConsideration of feasibility of different approaches
ⅱConceptual consideration of system
ⅲ Consideration of design of retrieval equipment

Entity of comprehensive
proposalEntity of partial proposal

To implement the following items i),ii) and iii) for every three approach

To implement items i), ii) and iii) for
one of the three approaches

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４．Project contents（continued）
ⅰ） Consideration of feasibility of different approaches
Consideration of feasibility of different approaches and comprehensive considerationmust be conducted. Entity of comprehensive proposal must consider the feasibility of all
three 4 approaches and implement comprehensive consideration in collaboration withentities of partial proposal. Entities of partial proposal must consider the feasibility of oneof the three approaches, and offer the necessary information for feasibility of theapproach to the entity of comprehensive proposal.
①Consideration of detailed steps of an approach
Consideration of detailed steps of an approach, clarification and organization ofchallenges and risks, and consideration of response to them must be conducted. This
item must include the seven points described in the “Guidelines for applying”.
②Consideration of large equipment needed for the approach
Consideration of weight and dimensions of large equipment such as cell, platform,
crane, etc. which can influence soundness of the building, and consideration of feasibilityof accommodating each equipment and system must be conducted.
③Establishment of the plan for realization of the approach
Development of a plan for realization of the approach and a plan of the necessary
technologies must be conducted for the approach to the subject of study.
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４．Project contents（continued）
ⅱ）Conceptual consideration of system
Conceptual design of the system must be conducted for the judgment of feasibility ofthe three approaches. Entity of comprehensive proposal must consider all three
approaches. Entities of partial proposal must consider one of the three approaches.
①Consideration of safety of the whole system
Points to be considered from the viewpoint of safety of the whole system for the fueldebris retrieval approach (extraordinary events to be supposed and theircountermeasures) must be established.
②Consideration of feasibility of the system
Consideration of feasibility which covers all of the system composing the fuel debris
retrieval approach must be conducted. This consideration must include confirmation of
the 5 situation of PCV repair and include the contents which can enable foreseeing thefeasibility. The contents of the consideration must include the items described in the“Guidelines for applying”.
③Planning of system consideration
System consideration plan for realization of the approaches must be established forthe approach to the subject of study. The plan must include necessary development plan.
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４．Project contents（continued）
ⅲ） Consideration of design of retrieval equipment
Design and development planning of retrieval
equipment (Refer to the Figure) must be conducted foreach of the three approaches. Entity of comprehensive
proposal must consider all three approaches. Entities ofpartial proposal must consider one of the three approaches.
①Design of retrieval equipment
Design for upgrading of the equipment which cuts fueldebris and retrieves them must be conducted for each of
the three approaches. Consideration must be done fromthe four viewpoints described in the “Guidelines for
applying”.
②Planning of development of retrieval equipment
Development plan of equipment until commencement ofactivities for fuel debris retrieval must be established based
upon the design for the approach to the subject of study.
The plan must include test planning of development ofconstituent elements of the equipment.
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Image of the target area ofdesign of fuel debris retrieval
equipment of submerged
approach４．Project contents（continued）
In considerations of the approach, system and equipment of i) through iii), the following conditions
must be observed.
•

The considerations done by the entity of comprehensive proposal and ones by the entities ofpartial proposal must be implemented under the equal-footing consideration conditions andupgrading targets.

•

The consideration must be done in accordance with the up-to-date on-site situation of each unit.

•

The consideration must be conducted in accordance with the Mid-and-Long-Term Roadmap.

Therefore, these considerations are to be implemented according to the check and review procedure
which the relevant organizations apply in review and confirmation of the important progress of thesteps.

NDF will form opinions on such subjects as the consideration conditions and upgrading target andjudgments of moving forward to the next phase, in consultation with METI/ANRE, TEPCO and if
necessary, experts.
In the process of evaluation and confirmation by the review committee and the concerningorganizations, they might establish alternative options, reconsideration of the conditions, etc.

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４．Project contents（continued）

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４．Project contents（continued）（３）Planning of the development of the retrieval system andequipment
Research for technology of remote operation activities, cutting,barrier, prevention of dust dispersion, etc. must be implemented.
Furthermore, comprehensive evaluation of the results of each itemin (2) must be conducted, followed by clarification and organizationof challenges and risks at each retrieval work step. After that,development plan of the system and equipment for retrieval of fueldebris and internal structures must be conducted.
This item shall be implemented by entity of comprehensive
proposal.
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４．Project contents（continued）（４）Operation of research and development
Items exclusively
for the entity of①Human resource development in the middle and long term
comprehensive②Gathering domestic and overseas wisdom
proposal③Clarification of tests conditions and specifications for development④Definition of criterion for judgment of degree of objective achievement⑤Cooperation with decommissioning activities and other research anddevelopment⑥Research management⑦Work management at Fukushima Daiichi Nuclear Power Station, etc.
⑧Progress report⑨Enhancement of outreach⑩Preparation of other options

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４．Project contents（continued）
Regarding Technology Readiness Level (TRL)
Regarding TRL referred to in ③ and ④, please use the one defined in the “Guidelines for applying”.

In the item ④, comprehensible criterion which can be a measure for the judgment of objective
achievement of the project must be defined using numerical values, etc. as detailed as possible.
Furthermore, it must be presented that which level the criteria corresponds with from the viewpointof technical maturity.
Table Technology Readiness Level (TRL)

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Project term, project scheme, etc.

１．Project term
２．project scheme
３．Application requirements
４．Requirements for subsidy grant

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１．Project term
Day of grant decision～March 31, 2017•••

The research and development are supposed to be continued
until the FY 2016.
If you participate in this project as an entity of partial proposal,
you have to submit a grant application the contents of which areuntil the interim results and implement your project accordingly;
and further continuation of your project shall be determined by
the concerned organizations based upon their review andevaluation of your interim results.
Further continuation of the subsidized projects after the FY
2017 shall be judged in consideration of the results of theresearch and development, budgetary situation of Government,
etc. comprehensively.

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２．Project scheme

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３．Application requirements
The private companies, etc. satisfying all of requirements (1) to (8) shown below are qualified toapply for the subsidies. Applications from consortia are also acceptable. In that case, a managing
legal entity must be appointed out of each consortium and submit the project proposal. (Please notethat no managing legal entity may recommission the entire work to another legal entity.)(1) Possessing the organization for properly conducting the relevant subsidized project.
(2) Having the capacity, knowledge and experience required for conducting the relevant subsidized project.
(3) Having the management foundation required for smoothly conducting the relevant subsidized project and sufficient ability to control
the funds and other resources.
(4) Being able to follow the appropriate accounting procedures in accordance with the “Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management” and “Subsidized Project Administration Manual”. With regard to overseas
entities, being able to prepare the evidenced documents in Japanese or English, and present them in Japanese territory on demand
from the PMO.
http://en.dccc-program.jp/files/20150623man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget, Auditing and Accounting.

(6) Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies controlled by the Ministry of Economy,
Trade and Industry and the suspension of designation relating to the contracts”. (January 29, 2003, No 1) First column, the second
items in Attachment(7) Admitting that the results obtained through this project can be utilized by TEPCO, etc. if they request to do so under the condition
that each party is in agreement. Not preventing the utilization by behaviors such as not admitting use of the technology intentionally,
asking for unreasonable compensation, etc. in spite of receiving the request.
(8) In order to make sure of the above-mentioned item, preventing a situation where the results from this project are not able to be
utilized for measures for decommissioning and contaminated water management at the Fukushima Daiichi NPS by ceding theabove-mentioned condition in (7) to the successor if the applicant hands over the result to a third party and loses their own right toutilize it accordingly. In the case of a conflict which makes the applicant unable to make sure of the items in (7), the concerned
parties must solve it by their own responsibility.
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４．Requirements for subsidy grant（１）Number of proposals to be adopted： More than one（２）Subsidy rate and amount
Settled amount calculated in JPY
Comprehensive proposal:
Upper limit: 1,500,000,000 JPY (Project budget: 1,500,000,000 JPY)
Partial proposal:
Upper limit: 500,000,000 JPY (Project budget: 500,000,000 JPY)
The contents of the project, amount of the subsidy, etc. will ultimately besettled only after coordination with PMO.

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４．Requirements for subsidy grant（continued）（３）Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate)
before the completion of the project is permitted are limited.

（４）Confirmation of the amount of payment
The amount to be paid is decided based on the result report which is
submitted by the operating entities after the project is complete as well as theresults of the survey at the verification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by thesubsidies, which do not exceed the granted subsidy amount. For this reason,
the account ledgers, receipts and other documents are necessary forsupporting all the expenses. All the expenses will be strictly inspected and theexpenses are strictly evaluated. Thus, the expenses not meeting theconditions mentioned above may be rejected.

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Application Procedure

１．Forms of application documents
２．Submission of application documents
３．Points of attention in preparation and submission of
application documents
４．Explanation on dealing with information

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１．Forms of application documents
 You have to work out the following four documents:
•
•
•
•
•

Form 1 Application form
Form 2 Outline of Subsidy Project
Form 3 Certificate of Conformance
Form 4 Input / Output information
Other documents• Outline of Corporation or Organization (such as brochure, etc.)• The financial results, and statement of revenues and expenses(for the last year)• The articles of association or the act of endowment• Other supporting documents

 You can download the formats from our website.
 The language you use must be either Japanese or English.

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１．Forms of application documents（continued）

Form 1 Application form







Applicant Company/Organization Name (of the leading company of the consortium) Representative (Full Name and Title) Address
The seal or signature of the representative is necessary.
Contact
 Contact Person (Full Name) Section/Department
 Title Phone number E-mail
ExhibitYou have to fill in the items 1. through 9. However, you can omit 7. and 8. by replacing it withthe contents of Form 2.
7. Allocation amount of the costs for the subsidy project, costs eligible for the subsidy and subsidy amountto be applied for The contents are the same as (2) Expenditures, I. Summary table of “2. The income andexpenditure budget of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.
8. Bases for Calculation for the above amount The contents are the same as (2) Expenditures, II.
Distribution of Costs of “2. The income and expenditure budget of the Subsidized Project” of the Form 2,“Brief explanation of subsidized project”.

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１．Forms of application documents（continued）

Form 2 Outline of Subsidy Project

１．The implementation plan for the Subsidized Project
２．Plan of the income and expenditure of the Subsidized Project
３．Financial basis and management structure You have to work it out appropriately referring to the remarks, annex andreference documents.
 ”II. Distribution of Costs of (2) Expenditures of 2. Plan of the income andexpenditure of the Subsidized Project ” must be described as detailed as
possible as stated, “Describe in this sheet or other separate sheets the nameof the goods, unit price, man-hour, etc. as basis for the calculation.”.
 The following items are admitted as one of the project costs.
1. Expenses for raw materials, 2. consumables,
3. design/fabrication/processing, 4. facility/equipment,
5. goods purchase, 6. research, 7. outsourcing, 8. travel,
9. remunerations, 10. rent/depreciation, 11. other necessities

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１．Forms of application documents（continued）
Form 3 Certificate of Conformance to Qualification Requirements

You have to demonstrate that you can meet application requirements (1) through(8) stipulated in the “Guidelines for applying”.
（１） Possessing the organization for properly conducting the relevant subsidized project.
（２） Having the capacity, knowledge and experience required for conducting the relevant subsidized project.
（３） Having the management foundation required for smoothly conducting the relevant subsidized project and sufficient ability to control
the funds and other resources.
（４） Being able to implement the project in accordance with all the applicable laws and regulations enacted in Japan, and to follow theappropriate accounting procedures in accordance with the “Subsidized Project Administration Manual”.
（５） Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget, Auditing and Accounting.
（６） Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies controlled by the Ministry of Economy,
Trade and Industry and the suspension of designation relating to the contracts”.（January 29, 2003, No 1） First column, the second
items in Attachment（７） Admitting that the results obtained through this project can be utilized by TEPCO, etc. if they request to do so under the condition
that each party is in agreement. Not preventing the utilization by behaviors such as not admitting use of the technology intentionally,
asking for unreasonable compensation, etc. in spite of receiving the request.
（８） In order to make sure of the above-mentioned item, preventing a situation where the results from this project are not able to be
utilized for measures for decommissioning and contaminated water management at the Fukushima Daiichi NPS by ceding theabove-mentioned condition in (7) to the successor if the applicant hands over the result to a third party and loses their own right toutilize it accordingly. In the case of a conflict which makes the applicant unable to make sure of the items in (7), the concerned
parties must solve it by their own responsibility

・If you have some documents to be attached, please fill in the column “Verification, etc.”
and write the name of the attached document.

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１．Forms of application documents（continued）

Form 4 Input/Output information
Clarify how results could contribute to decommissioning activities and other research anddevelopment, and positively cooperate with other organizations. At the commencement of the
project, input/output information must be coordinated with other projects, comprehensive proposals
and partial proposals among entities in a timely manner; and it must be shared with PMO and theconcerned organizations.
For this purpose, input/output information must be prepared as a part of the application documents
using Form 4.
 Through communication of necessary information and available information between the entityof comprehensive proposal and the entity of partial proposal, the following points must be
realized: Coordination of consideration plan of the approaches or of development plan of thesystem and equipment
 Smooth progress of research and development conducted by both the entity ofcomprehensive proposal and the entity of partial proposal; and Improvement of results of each project Through input/output information exchange among the projects, the following points must be
realized: Optimization of the entire projects for the decommissioning Clarification of division of roles in the comprehensive plan
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２．Submission of application documents
 Submission of application documents
Midday of Tuesday, July 21, 2015 (Japan time) Submission documents• Form 1 Application form
• Form 2 Outline of Subsidy Project• Form 3 Certificate of Conformance• Form 4 Input / Output information• Other documents
Other than Form 1 through 4, outline of corporation or organization, thefinancial results and statement of revenues and expenses, the articles ofassociation or the act of endowment and other supporting documents mustbe submitted.

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２．Submission of application documents（continued）
 How to submit application documents• The application documents must be submitted via hand-carry, mail, email, etc.

••

If you submit the documents via hand-carry of mail, please submit 15 hard copies
using A4 format.
Other than the hard copies, you have to submit a CD-R of the electronic data.

•

Application email address is as following: dr-apply-al@mri.co.jp•••

We don’t accept documents via FAX.
The deadline must be observed strictly.
If there are faults in the documents, the proposal is disqualified.

Questions are to be sent to the following address： hairo26-2nd-ml@mri.co.jp

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３． Points of attention in preparation and submission of application documents
The following points must be taken care of in working out and submission of application
documents. If there are some deficits regarding these points, your proposal might bedisqualified.

【 Working out of application documents 】

 Basic items of the application form and the outline of project must necessarily be met.
Whether or not the basic items are met is to be judged through description ofnecessary items in the application documents. You are advised to make sure if all of
the basic items of “Criteria for reviewing proposals and allocation of points” are filled inin the application form and the outline of project.
 Please confirm that the project costs do not exceed the upper limit (1.5 billion JPY for acomprehensive proposal, 500 million JPY for a partial proposal) and that the projectterm terminates before March, 2017.
 The proposal must sufficiently be feasible with regard to the financial basis andtechnical experiences of the entity.
 Please make sure whether or not your proposal is in accordance with the purpose andprerequisites of the project by going over the “Guidelines for applying”.

【 Submission of application documents 】

 Please observe the deadline and method of submission stipulated in the “Guidelines
for applying”.
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４． Explanation on dealing with information
 The contents of the proposals are not to be released; they areshared exclusively with METI, NDF, TEPCO, the fundestablishment organization, and Management Office.
 Irrespective of the above mentioned condition, the title and outlineof the adopted proposals can be released.
 The input/output information is to be shared with the entity ofcomprehensive proposal and the entity of partial proposal.

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Reviewing method and its criteria

１． Reviewing method
２． Reviewing criteria

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1． Reviewing method The reviewing is to be conducted as following:
1. Management Office is to conduct paper screening of the application
documents.
2. Proposals without deficiencies and which meet basic criteria are to be
confirmed and evaluated of their paper screening by the review committee,
consisting of experts.
3. The applicants passing the paper screening are required to implement a
presentation for the review committee. (The schedule is to be notified after
the deadline of application.)
4. Besides presentation, hearings and on-site investigation might be
conducted and supplementary documents might be required if necessary.
5. Adopted proposals are to be decided with a comprehensive judgment of
the result of the paper screening (if any), presentation, and hearings andon-site investigation (if any).

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2. Reviewing criteria
 In the paper screening, the following description is to be evaluated.
・Project purpose, project details and implementation method, implementation
schedule, implementation scheme, project cost, financial basis andmanagement system for implementation of project, technical contents
 Proposals are to be evaluated in accordance with “Criteria for reviewing proposals andallocation of points for items to be reviewed” and “Table of the Criteria for TechnicalExamination and Allotment of Points”.
・All of the “Criterion for the basic points” of the “Criteria for reviewing proposals
and allocation of points” must be filled in; proposals lack of these contents are
disqualified.
・All of the “Criterion for the additional points” of the “Criteria for reviewing
proposals and allocation of points” are to be evaluated based upon the contentsof the proposal.
・”Basic points” of “Table of the Criteria for Technical Examination and Allotmentof Points” are the items which must necessarily be met.
・ If a proposal does not meet ”Basic points” of “Table of the Criteria forTechnical Examination and Allotment of Points”, its “Additional points” will not be
evaluated.
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Contact
Mitsubishi Research Institute, Inc.
Management Office for the “Project of Decommissioning
and Contaminated Water Management”
URL : http://en.dccc-program.jp/
Email：hairo26-2nd-ml@mri.co.jp

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