University of Guyana | .GY TLD WHOIS and PRIVACY POLICY
Effective Date: December 1, 2011

1.

OBJECTIVES:

1.1

The objectives of this Privacy Policy are:

2.

(1)

To disclose to the Registrant, and in doing so obtain the Registrant’sconsent, to the fact that Personal Information provided by theRegistrant, directly or via a Registrar, shall be collected and archived ina database the “.GY TLD Register”;(2)

To outline University of Guyana, Centre for Information Technology(“NICGY”) procedures for the appropriate collection, holding, use,correction, disclosure and transfer of a Registrant’s Personal Information
by “NICGY;"WHOIS" SERVER IMPLICATIONS:NICGY will maintain a “continuously” accessible public TCP and Web-Based,
information service known as the .GY TLD "WHOIS" service, it will provides users of theseservices, free of charge, the following information on an individual domain;
2.1

Technical information on the DNS servers resolving a Domain;

2.2

The date the Domain was inserted into the .GY TLD registry;

2.3

The date of last modification;

2.4

The date of expiration;

2.5

The current status of the domain;

2.6

The Registrar’s contact details

2.7

The Registrant’s First and Last Name;

2.8

The Registrant’s physical address

2.9

The Registrant’s email / phone numbers and/or Alternate Address;

2.10

The Registrant’s state or Province

and/or Alternate Address;

2.11

The Registrant’s country

and/or Alternate Address.

2.12

Details of nominated administrative, technical and billing contacts.

and/or Alternate Address;

Where specifically requested by the Registrant, Registrars may create
Alternative Address contact records for display in the public WHOIS
service. Where an Alternative Address has been created and mapped
to the WHOIS service, the WHOIS service shall provide instructions on
how a full Historical Abstract can be ordered. Any Historical Abstract
extracted from the registry will have both the “True” registrant
information and any optional “Alternate” WHOIS information.
For the purpose of this policy, “True” contact information is defined as
information which is identical in every way to that which a Registrant.GY TLD WHOIS and PRIVACY POLICYUniversity of Guyana | .GY TLD WHOIS and PRIVACY POLICY
Effective Date: December 1, 2011provides to the Registrar ( or a reseller ) during or after registration; truecontact details shall not be obfuscated or altered in any way prior tolodgement with NICGY.
3.

PURPOSE OF COLLECTION

3.1

NICGY collects Personal Information for one or more of its functions or activities:(1)

To identify and maintain details on domain Registrants (licencees) andtheir duly appointed delegates;(2)

To provide access to that data to the public and persons connectedwith licencees;(3)

To provide services to licencees and maintain its database;(4)

For the provision of the public “WHOIS” Service;(5)

For the generation of Historical Abstracts;(6)

To contact the Registrant, including notifications in accordance with the.GY TLD Polices;(7)

To provide law enforcement and Internet security organisations withinformation required to investigate or prevent a possible crime;(8)

To assist in research or other activities aimed at minimising potential
harm and to ensuring the continued stability an interoperability of the.GY TLD with the Internet.

4.

USE AND DISCLOSURE

4.1

NICGY may Use or disclose Personal Information about a Registrant and theirDomains (other than via the public WHOIS server or Historical Abstractprocesses) where:(1)

The Registrant has consented to the use or disclosure; or(2)NICGY reasonably believes that the use or disclosure is necessary:(a)To lessen or prevent a serious and imminent threat to an individual’slife, health or safety; or(b)To lessen or prevent a serious threat to public health or publicsafety; or(c)Because NICGY has reason to suspect that unlawful activity or aviolation of the AUP has been, is being or may be engaged in in
the future, and uses or discloses the Personal Information as anecessary part of its investigation of the matter or in reporting its
concerns to relevant persons (including parties affected by aviolation of the AUP) or authorities; or(d)Because the use or disclosure is required or authorised by or underlaw; or.GY TLD WHOIS and PRIVACY POLICYUniversity of Guyana | .GY TLD WHOIS and PRIVACY POLICY
Effective Date: December 1, 2011(e)

Because the use or disclosure is required for pro-active research
aimed at minimising harm to internet users that may result from aRegistrants violation the .GY AUP.

(f)

Because NICGY reasonably believes that the use or disclosure isreasonably necessary for one or more of the following, by or on
behalf of an Internet security firm or law enforcement body:(i)

The prevention, detection, investigation, prosecution orpunishment of criminal offences, breaches of a law imposing
a penalty or sanction or breaches of a prescribed law;(ii)

The prevention, detection, investigation or remedying ofseriously improper conduct or prescribed conduct; or(iii)

The preparation for, or conduct of, proceedings before any
court or tribunal, or implementation of the orders of a court
or tribunal.

(g)

Because a third party has filed an AUP complaint and providing thePersonal Information may contribute to resolution of the complaint.

Nothing in this “Use and Disclosure” policy requires NICGY to disclose any
Personal Information; NICGY is always entitled not to disclose Personal
Information in the absence of a legal obligation to disclose it.
5.

DATA QUALITY

5.1

NICGY may take reasonable steps to make sure that the Personal Information it
collects, uses or discloses, is accurate, complete and up-to-date. This includesemail, sms or phone communication between the registry and registrant orother contacts.

6.

DATA SECURITY

6.1

NICGY shall take reasonable steps to protect the Personal Information it holds
from misuse and loss and from unauthorised access, modification or disclosure.

7.

OPENNESS

7.1

This Policy sets out NICGY’s policies on its management of Personal Information.
NICGY shall make this document available to anyone who asks for it.

7.2

On request by any person, NICGY shall take reasonable steps to let the person
know, generally, what sort of Personal Information NICGY holds, for what
purposes, and how it collects, holds, uses and discloses that information.

8.

ACCESS AND CORRECTION

8.1

If NICGY holds Personal Information about a Registrant, it shall provide theRegistrant with access to the information on request by the Registrant, except
to the extent that the NICGY believes:(1)

In the case of Personal Information, providing access may pose a serious
and imminent threat to the life or health of any individual; or.GY TLD WHOIS and PRIVACY POLICYUniversity of Guyana | .GY TLD WHOIS and PRIVACY POLICY
Effective Date: December 1, 2011

(2)

Providing access may have an unreasonable impact upon the privacyof other individuals; or(3)The request for access is frivolous or vexatious; or(4)The information relates to existing or anticipated legal proceedings andthe information would not be accessible by the process of discovery inthose proceedings; or(5)Providing access may be unlawful; or(6)Denying access may be required or authorised by or under law,
including the order of any Court or tribunal; or(7)Providing access may tend to prejudice an investigation of possible
unlawful activity; or(8)Providing access may tend to prejudice:(a)

The prevention, detection, investigation, prosecution orpunishment of criminal offences, breaches of a law imposing apenalty or sanction or breaches of a prescribed law; or(b)The preparation for, or conduct of, proceedings before any court
or tribunal, or implementation of its orders; or(c)An enforcement body or Internet security organisation performinga lawful security function asks NICGY not to provide access to theinformation on the basis that providing access would be likely tocause damage to the security of Guyana.

8.2

NICGY shall not in any event be under any obligation to disclose DNS zone files,
payment logs, email archives or data backups to any party.

8.3

However, where providing access would reveal evaluative information
generated within NICGY in connection with a commercially sensitive decisionmaking process, NICGY may give the Registrant an explanation for thecommercially sensitive decision rather than direct access to the information.

8.4

If NICGY holds Personal Information about a Registrant and the Registrant isable to establish that the information is not true, accurate, complete and upto-date, NICGY shall take reasonable steps to facilitate corrections to theinformation so that current information is accurate, complete and up-to-date except where the data is contained in an historical record or archive.

9.

REVIEW OF POLICY:

9.1

NICGY reserves the right to review or revise this policy at any time and thosepeople who volunteer their personal details to NICGY are deemed toacknowledge and be bound by this policy and any changes made to it.

.GY TLD WHOIS and PRIVACY POLICY