Purchase Order

Please save this file and fill in.
SEND TO
Email: tp-ide-info2019@ejkjapan.co.jp
orFAX: +81-3-6459-0445

Booth#--------------------------APPLICATION FOR EXHIBITORS

Read carefully the terms and conditions on the back and send this application by e-mail or FAX.

Company name:*The company name written here will be officially published. It must be the English language in legible block letters.

Address:
TEL:

FAX:

E-mail :Job Title:

Contact person:
Website URL :Description□ Package Booth | JPY 485,136/ 9 sqm.

Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0Quantity:

Total:¥0

Package Booth includes ; Side and back panels, 1 Japanese-English fascia board, 1 carpet, 1 Reception desk,
2 Folding chairs, 2 Fluorescent lights, 100V/800W outlets, 1 trash box, and booth cleaning□ Raw space | JPY 377,136/ 9 sqm.
Booth space only | Please note that this does not include booth decorations, walls, and furniture. You will berequired to make the necessary arrangements on your end.

□ Corner location charge | JPY21,600/ corner
An additional fee for corner booths that face 2 aisles without neighboring other exhibitors

rs.

□ Trial package | JPY 162,000/ 2.25 sqm.
1 fluorescent light, company name board, 100V/500W outlet, back panel (W1m x H2.7m), display counter(W1m xH1m x D0.5m)

Sponsorships (Not all the sponsorships are listed here.)□ Exhibitor Seminar | JPY64,800 / 20-min session
Incl. a projector, screen, corded microphone, and pointer- The maximum length you can purchase per day is 60 min, and it is equivalent to 4 consecutive
presentations. (Subject to confirmation)- The timetable will be finalized and announced around mid March in 2019.
- If you need an interpreter, please contact the affiliated agency found in the exhibitor manual as soon as isconvenient.

□ CRM barcode service | JPY54,000

1st day
2nd day
3rd dayYour visitor data will be provided in an Excel format within 8 business days after the show.

□ Email blast | JPY 108,000/ email magazineYour company/ products will be promoted in an email magazine published by the show management.

□ Web banner | JPY 108,000/ 3 months (March - June 2019)
Digital banner promotion on the official website

Promo code:

Describe your main exhibit.

Discount:---------------------¥0Grand Total:[Note] Your payment must be made in a lump sum within 10 days upon contract.
Should you have a question, please feel free to contact the management office for further assistance.

Payment due date-------------------------

Available payment methodBank transfer()

If you are an affiliated company, indicate the country of the parent company.

(Please indicate your co-exhibitor's company name and its country if any.

(Do you need an official invitation letter for visa acquisition to participate in this event?

))□ YES□ NO●Billing address: (Only if different from the exhibitor's information above.)
Company name:

Address:

TEL:

FAX:

Person in charge:

E-mail:

SEND YOUR PURCHASE ORDER TO:

Email: tp-ide-info2019@ejkjapan.co.jp

OR

FAX: +81-3-6459-0445

In accordance with the terms and conditions, we hereby sign a contract to become an exhibitor of Transport System Expo
2019. On receipt of the organizer's signature, we shall recognize that the application is dully accepted.
Exhibitor

Corporate seal

Signed by

Signature

Organizer

Approval date

Signed by

Signature

TOOL > FILL&SIGN

EJK Japan, Ltd.
Thank you for your business. Once your application is accepted, we will give you an acknowledgement of receipt as an order confirmation.
Please follow the payment instructions found on the invoice to complete your order accordingly.
EJK JAPAN Salesperson:

TRANSPORT SYSTEM EXPO 2019
TERMS AND CONDITIONS
1. Show Period
Wednesday 29th to Friday 31st May, 2019
2. Venue:Tokyo International Exhibition Center (Tokyo Big Sight)
3-21-1, Ariake, Koto-ku, Tokyo 135-0063 JAPAN3. Organizer
EJK Japan, Ltd.

9. Prohibition
It is prohibited to sublet, resale, exchange, or transfer the booth space to others without
the show management's permission.
10. Co-exhibitor
Co-exhibition is allowed, but the application must be submitted by only one company, theresponsible person from which acts as a sole contact window for all the necessary bootharrangements and payment procedures.

< Show Management：EJK Japan, Ltd.>

11. Move-in/out

Landmark Shiba Kouen bldg., 1-2-6, Shiba Kouen,
Mintato-ku, Tokyo, 105-0011 JAPAN
TEL：+81-3-6459-0444 / FAX：+81-3-6459-0445
Email: tp-ide-info2019@ejkjapan.co.jp(A) Move-in/out schedules will be found in the exhibitor's manual.
(B) During the show period, it is prohibited to move in/out or remove booth decorations
without the show management's permission.

4. Basic price list

(C) Be sure to complete your move-in by 9:30 AM on May 29, 2019.
On no account must you leave empty boxes and unused materials in your booth and aisle.

Package Booth: JPY485,136/ 9 sqm. (JPY 436,623: Early bird application)
Includes: Side and back panels, an English-and-Japanese company name board,a carpet, 1 Reception desk, 2 Folding chairs, 2 Fluorescent lights, 1 Electricaloutlet (100V/800W), 1 trash box, booth cleaning(D) Exhibitors must remove their exhibits by 9:00 PM on May 31, 2019.
If articles are left around the booth area including alleys, the organizer will remove them atthe exhibitor's expense. In compliance with this rule, all the exhibitors must agree to bear
the cost incurred afterwards.

Raw space: JPY377,136/ 9 sqm. (JPY 339,423: Early bird application)
Space only. No decorations included. *10% discount for an order of more than 90
sqm. *9 sqm = 3m x 3m

12. Printed materials and Promotion

Corner location charge: JPY21,600 per corner
This corner location fee is additionally charged when the booth is located in acorner.

(B) The organizer shall attempt to avoid, but shall not be held liable for, errors or omissions
issued in the official show directory and all other related promotional materials.

5. Exhibitor seminar fee
JPY64,800 / 1 session (20min)
Price includes : a projector, screen, corded microphone, and pointerSeat Capacity : 60 people- The seminar schedule is subject to change without consent.

(D) It is prohibited to distribute and advertise any printing materials considered irrelevant tothe show.

- Cancellation requires 100% of the presentation fee.
- The maximum length allowed per day is 60 min and it is equivalent to 4
consecutive presentations. (Subject to confirmation)- Business cards will be collected from attendees and delivered to the presenter.
6. Application period(A)End of registration : Feb. 28, 2019
Application will be closed if all the available booth spaces are sold out.
(B) How to become an exhibitor
Fill in this purchase order and submit to the show management office by e-mailor fax.
(C) Floor plan arrangements
Depending on the hall regulations or other extenuating circumstances, theorganizer will makez changes to the floor plan from time to time without mutualconsent.
(D) Effective date of Contract & Eligibility
The contract comes into effect when signed by EJK Japan, Ltd.
The organizer may reject your application if the contract is deemed
inappropriate.
7. Payment conditions
Exhibitors must pay 100% of the exhibition fee within 10 days upon contract.
The available payment method is bank transfer only. Installments are negotiable.
The details can be found in
the invoice. On registration with Transport System Expo 2019 as an exhibitor
through this purchase order, an order confirmation will be issued shortly
together with an invoice. Please follow the payment instructions there tocomplete your order.
- Exhibitors must bear the necessary handling charges when making payments bybank transfer.
- Invitation letters for visa acquisition will be issued to those in need subject toconfirmation.
8. Cancellation/Change
Cancellation will be charged as follows as liquidated damages:
Until Nov. 30, 2018 - 50% of the exhibition fee
After Dec. 1, 2018 - 100% of the exhibition fee(A) The organizer has the authority to issue overall printing materials of the show.

(C) Exhibitors shall distribute catalogs, samples, publications, etc., and conduct
demonstrations or other promotional activities, only within their own booths.

13. Compensation
If an exhibitor or its proxy causes damage to other exhibitor's booth, the show
management's facility, or the exhibition hall including injuries on-site, the exhibitor will beheld responsible for clear accountability and must agree to make restitution.
14. Disclaimer
The organizer will hire a security company during the show including the preparation anddismantling periods. However, the organizer is not liable for compensation for any
damage and loss of properties that belong to exhibitors.
The organizer has the right to rearrange or adjust exhibitors' booth locations in order toserve the best interests of the show.
15. Insurance
Exhibitors are advised to take out an insurance policy as safety measures against theft,damage, loss, injuries, and other possible risks posed to their properties and employees.
The organizer is not liable for compensation damages, let alone make restitution in thisregard.
16. Misc.
(A) Exhibitors must keep their booths clean in an orderly manner and follow the guidelinesof garbage collection.
(B) Permission to take pictures and filming exhibits is left to the discretion of each exhibitor.
(C) The organizer has the right to call off the show if the event is deemed out of its control
under extenuating circumstances such as strikes, natural disasters, riots, civil wars,contingencies, etc. Exhibitors agree that the exhibition fee may not be refunded in such acase.
(D) In the event that an exhibitor violates the regulations stipulated in the manual, theorganizer will use the authority to reject its participation and the exhibitor may have toforfeit the right to apply for the future events.
(E) If the booth construction/decoration is not following the regulations such as violating theheight limit, the exhibitor must agree to comply with the show management's decision andtake immediate action to resolve the issue at the exhibitor's expense.
(F) If an exhibitor comes into conflict with the organizer, show management, anotherexhibitor, or a related party, both parties must agree to resolve the dispute under thejurisdiction of the Japanese governing law in Tokyo.
(G) All other details about the exhibition shall be found in the exhibitor manual, and they will
be explained during the upcoming exhibitor orientations.
(H) The show period and its venue may change in the event of force majeure.
(I) Exhibitors are required to follow the rules and regulations found in the exhibitor manual.

-On receipt of an acknowledgement from the show management, you canconfirm your cancellation.
- An early bird discount of 10% is available until the 31 August 2018.
- As for exhibitors from early bird registration, the cancellation charge will be
100% of the exhibition fee.
- Please note that the exhibition fee you have paid will not be refunded if you
want to switch from a package booth to a raw booth space after Friday 12thApril 2019.

<Show Management>
EJK JAPAN, LTD.
Landmark Shibakoen 7F, 1-2-6, Shibakoen,Minato-ku, Tokyo 105-0011 JAPANTEL +81-3-6459-0444 | FAX +81-3-6459-0445
Email: tp-ide-info2019@ejkjapan.co.jp
URL http://www.ejkjapan.co.jp