YNU Ooka International Residence

charge will be charged.

Housing Rules⑥

The management fee includes internet fees and water charges.

⑦

The water charges included in the management fee cover daily usage of water

Please read the following housing rules carefully. After reading the terms andhowever excessive usage or waste of water may be charged separately.

conditions put check mark in the check box of each paragraph. Please write⑧

Monthly electricity bill payment is payable directly by resident to electric

your name and room number and put your signature on the last page.

company.（Please contact management office if you need any language support to

Check example:

have the service started）.

✓
⑨

1.

P.M. Please transfer them together with room rent and management fee.

Room usage purpose □①

The room is designated solely for living purpose and cannot be used for any other⑩

purpose like office, shop or meeting room.
②

⑪

3.

and lead to a move out order.

2.

Room Rent

Frequent nonpayment or delay in payment of rent and may lead to eviction as aresult of violation of trustful relation.

Overnight stay by a non-contractor is strictly prohibited. Room use and overnight
stay by a non contractor as a serious violation of trustful relation will be punished

Motorbike parking lot charges are due on the every last day of the month by 3:00□

Rent once paid cannot be refunded under any condition.

Deposit□①

The amount of deposit is 55,000 Yen (Tax included).

②

The deposit includes the basic room cleaning fee on move-out and contract①

Monthly room rent is 33,000 Yen.

procedure administrative fees. Basic cleaning covers the cost of cleaning in order②Monthly management fee is 11,000 Yen.

to prepare the room for the next prospective resident. Costs of wallpaper, carpet③

The room rent and management fee due for the next month （Total 44,000 Yen）

and fittings repair due to intentional or negligent damage by resident, repair andis payable by bank transfer on a last day of each month. Please transfer the

replacement cost due to damage or loss of equipment supplied as well as the cost

amount to the following bank account to reach the account by 3:00 P.M.

of disposal of leftover items will be charged to residents separately.

(Concerning an automatic bank transfer or credit card payment please inquire at③

the Management Office).
MUFG Bank
Nishi-Shinjuku branch, Saving Account 3543782
Name of Account: SEKISUI HOUSE REAL ESTATE TOKYO, LTD.

Whether moving out at the time of contract expiration or during the contract
period prior to expiration the deposit is not refundable under any condition.

4.

Bicycle, Motorbike, Car Parking Lot□①

Bicycle parking lot can be used free of charge.

②

Usage of bicycle parking lot is subject to an agreement and registration. In order
to use the bicycle parking lot please contact Management Office in advance to④⑤

If the last day of the month is a holiday, please make the transfer on a day before

complete necessary registration procedures. Not permitted bicycles will bealso to reach the account by 3:00 P.M.

disposed immediately without prior notice.

If the payment cannot be confirmed by the day due, 440 Yen (Tax included) late③

Motorbike parking lot is available for a monthly charge of 2,200 Yen (Taxincluded).
④of “Cancellation Notice”.

Usage of motorbike parking lot is subject to an agreement and registration. In③

order to use the motorbike parking lot please contact Management Office inadvance to complete necessary registration procedures. Not permitted motorbikes

termination.

7.

will be disposed immediately without prior notice.
⑤⑦

Please notify your move-in time in advance. The check of room equipment andcondition of the room interior will be conducted in the presence of Manager orinform the management office in advance if you wish to use the parking lot

administrative staff prior to the move-in.
②

If you are not able to move-in within the business hours of Management Office theParking bicycles is forbidden on the neighboring streets and in front ofabovementioned room check will be conducted on the next day after move-in.

convenience store. Please use the designated bicycle parking lot.

Please be sure to take time to allow this room check latest within 3 days afterBicycle parking except the designated areas is strictly forbidden. Bringing inmove-in.

Re-contract procedure

8.

When Moving-out- Important Instructions①□□

Please notify your move-out time in advance. On your move-out Manager or

If you wish to re-contract please submit a “Re-contract Application Form” oneadministrative staff will do the room check against the loss or damage of room

month prior to termination of your contract to Management Office.

equipment, damages of wallpaper, carpet, and fixtures and check any leftover②

Re-contract procedure is free of charge.

items.

③

In case of non-submission of “Re-contract Application Form” the contract①②

termination date is the move-out date.
④⑤“Re-contract Application Form” is not always automatically accepted. Repeated③Management Office, the room check can de done on a day prior to your move out.

result in rejection of the re-contract application.

Please be sure to take time to allow this room check at least within 3 days prior to

Maximum term of residence of the postdoctoral researchers is for 2 years. The

your move out.

□

9.

Guests and Visitors①②

Management office. The cancellation of the contract during the term of thecontract will not be accepted unless the “Cancellation Notice” is submitted.
One month rent and management fee will be charged from the date of submission□

Visitors are permitted only between 9:00 and 22:00. Moreover the visitors mustsign the Visitors’ sign list each time when entering the property.

If you wish to cancel the contract during the term of the contract please submit a“Cancellation Notice” 1 month before the wished cancellation date to the②

If you are not able to have a move-out check within the business hours of

nonpayment or delay of rent payment as well as violation of housing rules may

Contract cancellation prior to termination①

Any costs for fixing the damages and disposal of leftover items found during theroom check will be charged to resident.

total length of residence must not exceed 2 years.

6.

□

There is no car parking lot available for students, post-doctors or visitors. Pleasebicycle to hallways, communal areas and private room is forbidden.

5.

When Moving-in -Important Instructions①

temporarily for specific purpose such as moving heavy luggage.
⑥

Deposit is not refundable even in the case of cancellation of the contract before

If you intend to invite more than one friend (guest) please do consult Manager inadvance. Also please mind other residents when using the common area.

10. About Non-Smoking □①

Smoking is completely forbidden in the building and on the premises except the②③

designated “Smoking Areas”.

forbidden. Resident will be made liable for any damage caused by fire to the

Smoking is forbidden in private rooms, balcony, roof garden, and all outdoor

building, room and equipment due to negligent or intentional action and charged

premises. Please use the designated “Smoking Areas”.

for full or partial cost of repair.

Please observe the smoking rules. Repeated smoking outside “Smoking Area” will②

In-the-room cooking with fire is prohibited. For cooking please use the kitchen

result a move-out order.

lounge located on each floor. (Bringing in and use of portable gas stove, hot plate

11. About Alcohol Drinking □is forbidden. Please contact Manager in advance if you have any queries about①

in common area is strictly prohibited.
②③

Even in private rooms please refrain from loud drinking in a large number of

14. Rental Services □①people which could cause disturbance to neighborhood and other residents.

12. About Garbage Disposal □
①

time.
③

Please use the rental products with care. Compensation expenses for any damage

your room garbage to the garbage bins in the common area and kitchen lounges.

will be charged.

Garbage not separated according to the guidelines will not be collected.

③

Repeated violators of garbage disposal rules will be expelled.

④

Please consult Management Office if you intend to dispose any oversized garbage
and follow the disposal instructions. The cost of disposal of oversize garbage is④

Subletting of rental items to a third party is prohibited.

15. Mail and Luggage Services □①Management office will temporarily receive and keep courier or registered mail onbehalf of residents upon requests.

②

Please be sure to come to the Management Office during the office hours to pick

payable by resident.

up delivered goods within 2 days after receiving the notice. Items not picked-up

During move-out Manager or administrative staff will make sure whether the

may be returned to the delivery company.

garbage disposal complies with the rules.

③

Items that can be received and kept in the Management Office are limited to

Disposal of oversized garbage without permission is forbidden by law. Violators if

courier delivery and registered mail. Due to limited storage space we cannot

found will be expelled.

response to personal requests for luggage temporary storage.

13. Use and handling of fire①

Please be sure to return the rental items to the Management Office within the set

and/or loss of rental items due to negligent or intentional action by the resident

②

⑥

②

City garbage disposal guidelines distributed in advance. It is forbidden to bring in

Please dispose your garbage to the garbage station.

⑤

In order to use rental items please follow the procedures set by the Management
Office.

Please separate the garbage into burnable, non-burnable and recyclables anddispose them on a designated day, time according to categories set by Yokohama

Activities or plays with the fire including bonfires and fireworks are strictly
forbidden on the premises.

Even in private rooms consumption of alcohol by minors under the age of 20 isprohibited by the Laws of Japan.

③

possibility to use of any other equipment you are bringing in).

Consumption of alcohol is permitted only in private rooms. Alcohol consumption□

Due to risk of fire the use of candles and incense on the premises is strictly④

C.O.D. mail and packages containing raw material or frozen goods cannot bereceived.

16. Room maintenance①□

Please ventilate the room by opening the windows and closet door regularly in

18. Notes when going out □①order to prevent mold, condensation and outbreak of harmful insects.
③

Please ventilate the room properly, since the resident will be made liable for the④②

caused in the event of water leakage will be the liability of resident.
③

Never keep the rubbish for a long time in the room but dispose them to thethan a month.

the event the cockroaches or other insect outbreak due to dirt and rubbish in the④⑤Please refrain from attaching posters, stickers or hooks to the walls and ceiling.
Also it is strictly prohibited to drive nails into the wall. In case the wallpaper
demands replacement due to pushpin and hook holes in the wall the replacement
cost will be charged to resident.

⑦

Please refrain from attaching hooks by double-face tape on walls and doors.

⑧

It is strictly prohibited to make alterations in the room.

⑨

It is prohibited to put washing machine in the room and on the balcony. Resident
is liable for any damage due to water leakage by installing a washing machine.

enter the room for security reasons.

19. Disaster and Crime Prevention Measures □①

Please keep the door securely locked and pay attention to fire.

②

When using the kitchen please pay attention to fire and accidents.

③

The management company will conduct room fire inspection drainage pipes
cleaning and various inspections on a regular basis. Inspection schedule will beannounced occasionally. Even during your absence the inspection staff will enter
the room for the inspection.

④

⑤

②

For sanitary reasons please clean the toilet on a regular basis.

Please follow and cooperate to Management Company instructions concerning fire,disaster prevention and sanitary inspection, drills and repairs.

sewage clogging and bad odor. It is strictly forbidden to flush down sanitarynapkins, baking paper, tissue paper and food waste into the toilet.

In case of water leakage, strange noise, odor or other emergency the Management
Company staff may enter the room without prior permission from the resident.

17. Usage of toilet □Use proper toilet paper suitable for water flushed toilet to prevent toilet failures,

In case of rent nonpayment during a long term absence without submitting of“Long Term Absence Notice”, or long time inability to contact, Management might

It is forbidden to keep garbage and any other items on the balcony. Please dispose
garbage to garbage station.

When leaving for a long time please remember to pay rent and electricity before
your departure.

room harmful insect extermination (disinfection) fee will be charged.

①

Please submit a “Long Term Absence Notice” notice to Management Office whengoing on a trip or back to your home country and intend to stay away for more

a long time can cause an outbreak of cockroaches and other harmful insects. In⑥

Never leave the tap water running or go out leaving the window open. Damage

contact the Management Office.

garbage station on designated day and time. Keeping the rubbish in the room for⑤

When going out please switch off all electric appliances. Especially please do notforget to switch off the air conditioner.

damages due to indoor mold and charged the repair costs. If you experience
condensation and mold even when keeping the room thoroughly ventilated please

Plumbing repair charges of the toilet clogged intentionally or due to resident’s
negligence will be charged to the resident.

Please keep your room clean and tidy. Keeping the room and in-room facilities
clean is the responsibility of the resident.

②③

20. Notice Board and Mailboxes □①

Inspection schedules and important announcements will be posted on a noticeboard on the ground floor. Please check the notice board regularly.

②

Important documents and information and luggage/mail notices will be put toyour mailbox. Please check your mailbox daily.

21. Common Facilities Usage Time □①

Culture Hall
8:00～22:00 Open

②

③

③

Bringing in heavy objects (large safe piano), hazardous materials (guns, kerosene
heaters) or acts that would disturb or endanger neighbors.

Available 24 hours. After Midnight (24h) the lights will be darkened. Please⑤

Annoying other neighborhood by noise and vibration.

refrain from loud talking, high volume TV noise and other acts, which could⑥

Behavior violating public order and morality.

disturb other neighbors. Please be sure to switch off the TV after use.

⑦

Installing and usage of equipment that affect capacity of power and water supply
equipment.

Laundromat (Coin Laundry)
22:00～8:00 Not available⑧

Playing mahjong and musical instruments annoying other residents andneighborhood.

Coin Shower⑨

Raising and/or temporarily bringing in dogs, cats, birds, fish and any otheranimals.

No time limits apply to other communal areas such as hallways and stairs,⑩

Bringing in and using drugs.

⑪

Posting the nameplate in other than specified place, or displaying other namethan the contracted resident.

Please use TV, laundry, kitchen and other rental equipment properly according to
its usage, and mind other residents. Pay attention when using shared equipment,⑫

Display any characters on the door, balcony handrail, outer wall or window.

which is provided for everybody’s use.

⑬

If the resident is found a member or associated member of mafia gang as

Please use and maintain the kitchen lounge clean. Never leave private dishes inprescribed by law concerning the prevention of improper conduct by gang

the kitchen but store them in your room. Please keep clean the drains from foodmembers, organizing and/or participating in the meetings of such organizations

leftover to prevent clogging. In case of an accident in a common area due tothe contract will be annulled.

negligence of the resident, the repairs will be done at the resident’s expense.
③

Entering the restricted areas such as rooftop, vacant rooms, etc.

Parties in the room and acts that would disturb other residents and neighbors.

22. Other restrictions on use of shared facilities □

②

②

④

however loud talking and annoying behavior to other residents is forbidden.

①

Using emergency stairs except for the emergency cases.

Kitchen Lounge

Available 24 hours⑤□①

22:00～8:00 Closed

8:00～22:00 Available④

23. Other restrictions forbidden acts

It is strictly forbidden to take away shared equipment installed in the kitchen

24. Patrols and inspections □①

Management reserves the right to check and verify whether the above rules andlounge (pots, frying pans, microwave oven etc) to private rooms.

regulations are being observed properly. In case of suspicious behavior and④

Do not leave your laundry in a Laundromat for a long time.

queries of rule violation the Management might inspect the room.

⑤

It is forbidden to leave personal belongings in common areas like stairways,

25. Management Office Business Hours □hallways. Since these common areas serve as an evacuation route in case of

Open: Monday～Friday 9:00～18:00

emergency please keep them clean and free from personal belongings.

Closed on Saturdays, Sundays and National Holidays

26. When moving out □①①②

the contract regardless of on what date of the month the contract is terminated.

If you wish to cancel your contract during the term of the contract, a notification
to the Management Office will be needed at least one month before the day you②

Overpaid rent and management fee for the remaining days of the month afterwish to move out. One month rent and management fee will be charged from thetermination date will be refunded to residents’ own bank account following thedate of submission of the "Cancellation Notice".

completion of room inspection and accounting process.

As this building is an YNU student dormitory, if you wish to move out at the end③

Refund process takes approximately 3 to 4 weeks.

of the semester, you must move out latest by 25th in March (when you move out in④

Refund amount will only be transferred to bank accounts in Japan. Refund will

spring) and 17th in September (when you move out in fall). Therefore, please be
careful when to move to another student house or general property.

not be made to over-sea bank account or by cash.

28. Loss of residence eligibility □①

In case of losing the status (includes repeating a year, leave of absence,e.g. "Moving out of Ooka IR on October 3rd in order to moving into anothersuspension over 3 months) at YNU (or other educational institution you belong to),apartment on October 3rd": ⇒In this case, he or she is not able to stay in Ooka IR

you will lose the residence eligibility at Ooka International Residence and must

until October 3rd, and has to move out by September 17th in order to provide theleave the property immediately. In case of repeating a year, re-contract for one

room to incoming students from the beginning of Fall Semester

year at longest may be allowed if YNU’s approval is received.
②③

Full month rent and management fee payment is required for the final month ofFrequent violations or a serious violation of the housing rules will lead to a

In the term from March 26th to May 31st / from September 26th and November 30th,

move-out order after consultation by the university and the management

contract cancellation will be limited; If you are leaving on or after March 26th

company.

(when you move out in spring), the rent payment until May 31 st will be needed. If
you leave on or after September

25th(when you move out in fall), the rent③

Any act of discarding the honor of YNU and/or other inappropriate act as a YNU
dormitory residents will lead to a move-out order upon consultation between YNU

payment until November 30th will be needed.

and the management.

e.g. "Moving out of Ooka IR on November 25th in order to move into anotherI have understood “YNU Ooka International Residence Housing Rules” andapartment on November 25th": ⇒In this case, he or she is not able to terminate theherewith I promise to strictly observe them. Moreover I am aware that in case I

room contract on November 25th, and the rent payment until November 30th will be

am subject to be expelled from the Residence due to violation of the rules I shallneeded even if the actual move-out date is November 25th.

understand and not object.
_________Y_________M________D④

In case the academic calendar changes, the latest moving-out date may change
and it may be earlier than indicated in this housing rules.

27. About final rent and management fee payment □YNU Ooka International Residence Room #_________
Full Name__________________________
Signature____________________________