December 16, 2022

Policy regarding the Novel Coronavirus (COVID-19)
We set our risk level to 2, and the following measures will be taken by the request of thePrefecture.
1.Thorough Implementation of Basic Infection Prevention Measures(1) Check your temperature before leaving home every day and be aware of your own condition.
(2) Wear a mask on campus even if there are no symptoms. If there is a high risk of heat stroke, etc.,
the government's guideline of wearing masks is recommended.
(3) Please be sure to ventilate the room frequently and wash your hands often with soap or use handsanitizer.
(4) If you have cold-like symptoms such as fever, you should recuperate at home and call your family
doctor immediately for advice. If you do not wish to visit a medical institution because of mild
symptoms, you should perform a self-check using a general-use antigen test kit approved by thegovernment.
(5) Keep sufficient distance when you are face-to-face with others. (Please avoid the “Three C’s(closed spaces, crowded places, and close-contact settings)).
(6) Please be sure to take any steps necessary to avoid mass infection.
(7) Staff and faculty should make appropriate use of staggered working hours to prevent infection
when taking public transportation.
2. If Staff and Faculty or Students Are Infected or Suspected of Being Infected(1) You should take medical treatment at home and make sure to report to the following contacts.
 Students: Student Affairs Division or Academic Affairs Division Faculty and staff (including part-time staff) belonging to faculties or the Center for General
Education are required to report to your dean or director of the Center.
 Faculty and staff belonging to the administrative office, libraries, or centers (other than theCenter for General Education) should report to the managers.
 Part-time teachers: manager of the Academic Affairs Division(2) Reporting details and period of treatment at home
 The details to be reported to the respective contacts shall be as follows.
(a) Affiliation, (b) Year (student ID number), (c) Age, (d) Gender, (e) Infected area, (f) Date of onset,(g) Date of positive identification, (h) Whether or not a medical examination was conducted, (i)Symptoms and period of treatment at home (see next section), (j) Last day of school before onset(activity history on campus from 2 days before onset and presence of persons in close contact), (k)Route of infection (cluster status).
 Period of Treatment at Home or in Recovery Accommodation Facilities
If you have received instructions from Health Center or medical institution, confirm the periodof medical treatment and the name of the institution, or the national criteria for termination of1

medical treatment, and report them.
 Faculty and staff members should confirm with your dean or head of section regarding thehandling of your duties during the period of treatment at home, and follow the appropriate
procedures for leave, telecommuting, etc.
(3) Report to the General Affairs Division
Upon receiving a report from an infected person (or a person suspected to be infected), the person
in charge at each contact shall promptly report the matter to the General Affairs Team, General Affairs
Division, using the separately specified form.
(4) If a family member living together is infected, and if you are a close contact as a result of ajudgment made in accordance with the definition of a close contact, the same handling as in (1)through (3) above shall be applied.
In addition, if a family member living together with a person who has symptoms of suspected
infection, if it is considered necessary to take measures to prevent the spread of infection based on thedegree of contact with that person, the same treatment shall be applied.
3.Trips by Faculty and Staff Members, and Students(1) When traveling on business or for personal business, avoid the "Three C’s" and act cautiously while
thoroughly implementing basic infection prevention measures. Please refrain from traveling if you feeleven the slightest change in your physical condition.
(2) In principle, do not travel to or from areas that are at or above Level 2 of the Warning on
Infectious Diseases issued by the government for work trips, seminars, and the sending or accepting ofinternational students. However, if such travel is unavoidable due to special circumstances, priorapproval must be obtained from your dean or head of section and the Vice President.
Also, comply with the government’s waterfront restrictions and other regulations.
4. Classes, Meetings, Events, Social Gatherings, etc.
(1) Classes
Classes shall be handled in accordance with the separately prescribed Class Implementation
Guidelines.
(2) Meetings, CPD courses, public lectures, events, etc.
Conducted in person, remotely (in writing), or a combination of both, depending on the situation.
However, in the case of face-to-face meetings, those with cold-like symptoms such as fever should not
be allowed to attend, and sufficient measures should be taken to prevent infection, such as avoiding the"Three C’s" and ventilating as appropriate.
Also, for the courses held in cooperation with Kumamoto Prefecture and other relatedorganizations, the decision should be made after consulting with the related organizations.
If someone other than university officials participates, the name and contact information of theparticipant must be obtained.
The method of holding open lectures shall be appropriately judged and decided based on the2

implementation status of the class.
(3) Social Gatherings
To minimize the risk of infection, measures should be taken as in the Prefecture’s “Four Steps toReduce the Risk of Infection during Dinners”.
In addition, refrain from drinking too much alcohol so that countermeasures are neglected, andwhen dining off campus, be careful not to use restaurants that do not have infection-prevention
measures in place.
5. Use of Campus Facilities
The use of university facilities shall be as follows:(1) The arena, sub-arena, swimming pool, tennis courts, training rooms, and athletics fields may not be
used except for use by students or faculty members in classes, etc.
(2) The lease of university facilities may be granted for examinations conducted by the national
government or local governments, or national examinations conducted under the authority of thenational government or local governments, to the extent that it does not interfere with university
operations.
For other examinations, lease may be granted only on Saturdays, Sundays, and national holidays tothe extent that it does not interfere with university operations.
(2) Entry to the Library by persons other than students (undergraduate and graduate), researchers,faculty, staff, emeritus professors, and part-time teachers is restricted.
(3) Circle building (club rooms) must be used only after sufficient measures are taken to prevent
infection, such as keeping a distance between those who enter the rooms.
6. Student activities, etc.
(1) Job Searching Activities, etc.
(a) Students should follow the policies of each company or organization.When participating, takesufficient precautions to prevent infection.
(b) Face-to-face consultations with Career Counselors/Advisers must be conducted after taking
sufficient measures to prevent infection. Remote consultation via the Internet may also be used,
depending on the situation.
(2) Company Information Sessions
Sessions organized by individual companies should be in principle held online.
However, if necessary, those sessions could be conducted face-to-face only if sufficient infection
prevention measures should be taken, such as ventilating as appropriate.
(3) Job Searching Seminars, etc.
Job searching seminars, guidance, civil service lectures, etc. held on campus shall be conducted inperson, with sufficient infection prevention measures taken, such as avoiding the "Three C’s" and3

providing ventilation as appropriate, and those with cold-like symptoms such as fever shall not beallowed to participate. If it is possible to conduct the activities remotely via the Internet, they should
be conducted remotely depending on the situation.
(4) Extra-Curricular Activities(a) Extra-curricular activities (including clubs, committees belonging to the student government,volunteer activities, and social gatherings) are permitted after taking sufficient measures to prevent thespread of infection.
However, in the case of off-campus activities or joint practices with visitors from other universities,
students must notify the Student Affairs Division of infection prevention measures and participating
members at least one week in advance.
(b) Participation in face-to-face competitions and presentations (including those outside of theprefecture) organized by various public organizations is permitted only if the organizations concernedtake sufficient measures to prevent the spread of infection, such as avoiding the “Three C’s”.
In the case of competitions and presentations, students must notify the Student Affairs Division of
their participation at least one week in advance.
(c) Circle building (club rooms) must be used only after sufficient measures are taken to prevent
infection, such as keeping a distance between those who enter the rooms.
(d) When using university facilities such as classrooms, arenas, and athletics fields, take sufficientmeasures to prevent the spread of infection, including ventilation and limiting the number of peopleusing the facilities.

4