Guidelines for External Professors

October 25, 2022 (Final_updated_2)
Approved by DFA, DGS, and Vice DGSThis guideline is used to clarify OIST institutional decisions on the External Professor program and aims for
effective communication between OIST and RIKEN as well as within OIST. These decisions do not involve
changes to the MoU (Memorandum of Understanding) between OIST and RIKEN or the Service Agreement.
1. External Professor Group (EPG)
As PRP 3.2.1.2.3 states, there is no research unit for External Professors. They are part of theExternal Professor Group under the Faculty Affairs Office (FAO). FAO plans to assign a Research
Unit Administrator to support multiple External Professors as necessary.
2. Teaching: External professors will teach a minimum of two credits per service contract, to bearranged with the Graduate School (GS). External Professors are welcome to teach more frequently
if they wish and upon consultation with the Graduate School.
3. Ph.D. Students• External Professors can have at most one new OIST Ph.D. student per year.
• External Professors can be the sole primary supervisor. The Graduate School will appoint anOIST faculty as a mentor for the student as part of our regular program requirement.
• External Professors can accommodate OIST Ph.D. student’s lab rotations at RIKEN.
4. Research Interns (RI)
• External Professors are not allowed to have OIST research interns as they will spend most of
their time at RIKEN.
• If RIKEN interns are interested in joining the OIST Ph.D. program, they should go through theregular OIST admission process, not via Intern-Ph.D. pathways. External Professors can bring
applications of interns that they recommend for admission to our attention, and those
applications will receive the "asterisked" status in our system. This is the same as for regularprofessors at OIST.
5. Budget• The travel budget for External Professors is provided by FAO, and travel will be arranged byFAO.
• Financial support for Ph.D. student(s) of External Professors is provided by GS and FAO.
6. Responsibility
Responsibility
Teaching

OIST Faculty
Two credits per year

Independent Study Tutor
Mentor of OIST Ph.D. student
Third Committee Member
Serving on committees (FAO)
Serving on committees (GS)
Review Ph.D. admission applications
Review RI admission applications

Eligible
Eligible
Eligible
Eligible
Eligible
Eligible
Eligible1

External Professors
Two credits per service contract(See #2 above)
EligibleNot eligible
Eligible
Eligible
Eligible
EligibleNot eligible

October 25, 2022 (Final_updated_2)
Approved by DFA, DGS, and Vice DGS

Guidelines for External Professors
Supervising Ph.D. students
Supervising RI students (GS-funded)
Supervising RI students (Non-GS-funded)
Supervising OIST Ph.D. student lab rotations

7. Contacts
Faculty Affairs Office
Dean of Faculty Affairs
Application and travel
Service Agreement
Graduate SchoolDean of the Graduate School
Vice Dean of the Graduate School
Teaching
Ph.D. Supervision, rotation, and exam
Student support

Eligible
Eligible
Eligible(Unit-funded)
Eligible

Eligible (See #3 above)
Not eligible
Not eligible (See #4 above)(There is no unit or unit funding)Eligible

Section

Email

Faculty Recruiting & Evaluation Section
Academic HR Section

faculty-recruiting@oist.jp
AHR@oist.jp

SectionEmail

Curriculum and Programs Section
Academic Affairs Section
Student Affairs Section

gs-cp@oist.jp
academic@oist.jp
gs-support@oist.jp

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