EXHIBITOR’SMANUALEXHIBITORS MANUAL

8th 9th 10th March 2024
PACIFICO YOKOHAMA Exhibition Hall

Exhibitor Application Period
20th Nov. 2023 – 22nd Dec. 2023

www.japangolffair.com/en
Japan Golf Goods Association

INTRODUCTION
Thank you very much for applying to exhibit at 58th Japan Golf Fair 2024.
The exhibitor guidelines have been drawn up to aid exhibitors at JGF 2024
as well as related companies cooperating with exhibitors in preparing for
the Fair.
The guidelines provide various rules and instructions regarding exhibiting at
JGF 2024; from preparing your exhibit, to removing exhibits from the venue
after the fair.
Please read this guideline carefully to aid in the preparation of your exhibit.
We hope JGF 2024 will serve as a unique opportunity for the exchange of
information, business conferences and for expanding business opportunities
for all participants.

CONTENTS■ Overview■ Regulations of JGF2024■ Booth types and specifications of Exhibit■ Optional Facilities■ Overall Schedule■ Entry to the Exhibition Hall
■ Guidelines for Moving Goods in and out of the Fair Grounds■ List of Application forms■ Payment other than exhibition fee■ Guidelines for Decoration and Exhibition■ Supply of Electricity■ Points of Attention for the Fire Prevention■ Demonstrations and Advertising Activities■ Regulations on Sale within exhibitor booths■ Maintenance and Management of the Fair
■ Regulations for exhibitions and PR activities■ Rental Furniture Catalog

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2
3
6
7
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9
13
13
14
17
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22
25
26
27

Separate Volume

Overview⚫ Name:⚫ Dates:⚫ Hours:⚫ Venue:⚫ Organizer:⚫ Sponsors:⚫ Supported⚫ Admission prices:⚫ Expected visitors:⚫ Planning:⚫ Administration:

Inquiries

58th Japan Golf Fair 20248(Fri.) 9(Sat.) 10(Sun.) March 2024
10:00 - 18:00 (10:00 - 17:00 on the last day)
PACIFICO YOKOHAMA Exhibition Hall
1-1-1 Minato Mirai, Nishi-ku, Yokohama 220-0012, Japan
Japan Golf Goods Association
Ministry of Economy, Trade and Industry
Yokohama City
Japan Golf Association
Japan Golf Range Association
Japan Golf Courses Employers Association
Japan Public Golf Society
The Professional Golfers’ Association of Japan
Japan Golf Tour Organization
Japan Ladies Professional Golfers’ Association
Greenery by Golf GroupThe Golf Tournament Promotion Association of Japan
Turfgrass Research & Development Organization of Japan
Japan Golf Journalist Association
Japan Golf Tour Players Club
Yokohama Convention & Visitors Bureau
1,500JPY (1,000JPY Pre-sell)
35,000Japan Golf Goods Association
Fair Committee /Japan Golf Fair 2024 Executive Committee
Japan Golf Fair Operational Secretariat
1-6-5 , Shibadaimon, Minato-ku, Tokyo
105-0012 Japan,
Email : exhibitor@japangolffair.com

Japan Golf Fair Operational Secretariat
Email : exhibitor@japangolffair.com

1

Exhibition Regulations of JGF2024■ Exhibitor booth locations will be determined by the organizer.
■ Please adhere to the fair’s operating hours.Dismantling is prohibited
during the operating hours.
■ Throughout JGF 2024, from the setup of goods to the removal of all
exhibited items, exhibitors must wear an ID badge to access thefairgrounds.

Inquiries

Japan Golf Fair Operational Secretariat
Email : exhibitor@japangolffair.com
2

Booth types and specifications of Exhibit - 1
Type A Booth W3.5m ×D3.0m ×H2.7m
Three-sided walls (system panels)
partitions booths off from neighboring booths.
Two-sided walls are used for corner booths.
Type A booths are only separated fromneighboring booths by partitioning walls.
Power supplies and exhibition equipment,
etc., are to be arranged by the exhibitors.
* Power supplies and exhibition equipment,
etc., can also be arranged at a fee by the JGF
Operational Secretariat.
※Type A open booth (More than 6 booths)
As for open booths, back and side panels will not be provided. Only the measured floor space will beallocated in accordance with the number of the booths you requested. Each exhibitor is responsible for theirown decorations.

Type A Booth Package Plan (Only for single booths)
 Package Plan includes power supplies and exhibition equipment in sets.
・Parapetsystem parts
・Punch Carpet
color choice is available (red, blue, green)・Company Name Board
Cutting Sheet, unified letter font・Fluorescent light (LED)
21W, 2 lights
・Spot Light (LED)16W, 5 lights
・Electrical Outlet
100V/500W 2 prong receptacle
・Trunk-Line Electrical Work 1KW limit
・Reception counter
1 (W900mm X D450mm X H800mm)
・Folding chairs
2・Trash Can
1・Visiting Card Tray
1・Catalog Stand
1・Display Net with hooks
1 (10 hooks)

3

Booth types and specifications of Exhibit - 2
Type B Booth W2.0m ×D2.0m ×H2.7m
Three-sided walls (system panels)
partitions booths off from neighboring booths.
Two-sided walls are used for corner booths.
Type B booths are only separated fromneighboring booths by partitioning walls.
Power supplies and exhibition equipment,
etc., are to be arranged by the exhibitors.
* Power supplies and exhibition equipment,
etc., can also be arranged at a fee by the JGF
Operational Secretariat.

Type B Booth Package Plan (Only for single booths)
 Package Plan includes power supplies and exhibition equipment in sets.
・Parapetsystem parts
・ Punch Carpet
color choice is available(red, blue, green)・Company Name Board
Cutting Sheet, unified letter font・Fluorescent light (LED)
21W, 1 lights
・Spot Light (LED)16W, 2 lights
・Electrical Outlet
100V/500W 2 prong receptacle
・Trunk-Line Electrical Work 1KW limit
・Reception counter
1 (W900mm X D450mm X H800mm)
・Folding chairs
2・Trash Can
1・Visiting Card Tray
1・Catalog Stand
1・Display Net with hooks
1 (10 hooks)

4

Booth types and specifications of Exhibit - 3
Hitting Booth with Display Space (Single booth per company)
Hitting booths include a 6 square-meter display spaceDisplay Space Size:
W6.0m ×D1.0m ×H2.7m
Hitting Booth Size :W3.0m ×D6.0m ×H3.0m※Using net booth for other purpose

than trial hitting is prohibited.
(ex. Exhibiting and business talk)※For safety, keep hitting booth andDisplay space 50 cm. apart.
Display Space*not display equipment

Hitting Booth with Display Space Package Plan Package Plan includes power supplies and exhibition equipment in sets.
・Electrical Outlet
100V/500W 2 prong receptacle
・Trunk-Line Electrical Work 1KW limit
・Reception counter
1 (W900mm X D450mm X H800mm)
・Folding chairs
2

Wall Exhibition Booth Type (Single booth per company)
 W2.0m ×D1.0m ×H2.7m
 This booth type includes power supplies andexhibition equipment in sets.
※Displaying on the floor and protruding from the frame
are prohibited.
・Side walls
・Display Net with hooks
・Display Shelves
・Spot Light (LED)・Electrical Outlet

2 (Depth 495mm)
1 (10 hooks)
2
16W, 2 lights
100V/1KW 2 prong receptacle

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Optional Facilities
Hitting Booth Cage TypeHitting Booth Size : W3.0m ×D8.0m ×H3.0m
Limited to Type A booth exhibitors

Hitting Booth Open TypeHitting Booth Size : W2.7m ×D18.0m ×H6.0m
Limited to type A booth exhibitors operating six or more booths

Rental Space ( L ) 22.5㎡
Limited to type A booth exhibitors operating four or more booths
Located inside the exhibition hallRental Space ( S ) 14㎡
Limited to type A booth exhibitors
Located inside the exhibition hallInquiries

Japan Golf Fair Operational Secretariat
Email : exhibitor@japangolffair.com
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Overall Schedule

8
Mar.
(Fri.)

Early work
(payable)
7:00～ 8:30

Japan Golf Fair
10:00～18:00

Overtime work
18:00～

Overtime work
(payable)
21:00～7:00

Japan Golf Fair
10:00～18:00

Overtime work
18:00～

Overtime work
(payable)
21:00～7:00●Open for exhibitors 8:30

9Mar.
(Sat.)

Early work
(payable)
7:00～ 8:30

●Open for exhibitors 8:30

Never start dismantling until 17：00.

10
Mar.
(Sun.)

17:10~ Carrying out exhibits

Early work
(payable)
7:00～
8:30

17:20~ Removal of decoration

Japan Golf Fair 10:00～17:00

18:00~ Exhibitor's vehicle entry is possible
19:00~ Decorator's vehicle entry is possible●Open for exhibitors 8:30

07

08

09

10

11

12

13

14

15

16

17

18

19

20

21

22

23

*Application for early and overtime work is required.

Never start dismantling until 17：00.

724

Entry to the Exhibition Hall
During the entire JGF 2024, from installation of goods to the removal of all exhibited
items, all exhibitors will be required to put on an ID badge identifying their eligibility toenter the Fair grounds. This is requested in order to prevent any accidents or theft. No
one will be admitted to the premises without a badge. All participants of the Fair are
requested to cooperate fully with this rule.

■ Exhibitor's badge (during the fair)
All staff members are required to put on exhibitor badges when entering the premise.
Exhibitor badges will be handed out at JGF Operational Secretariat in the exhibition
hall on 8 and 9 Mar., the booth preparation days.
*Stipulate number of exhibitor badges
1~2 booth(s) will receive 6 badges per exhibitor
3~5 booths will receive 15 badges per exhibitor
More than 6 booths will receive 3 badges per booth■ Worker's Badge[Installation & Decoration Workers] *Invalid during the fairWorkers that will decorate the booths must put on a worker’s badge to enter thevenue.
Worker badges will be handed out at JGF Operational Secretariat on 7 Mar., thebooth decoration day.
*Stipulate number of worker’s badges
1~2 booth(s) will receive 6 badges per company
3~5 booths will receive 15 badges per company
More than 6 booths will receive 3 badges per booth8

Guidelines for Moving Goods in and out of the Fair Grounds - 1■ Preparation schedule
6 Mar. (Wed.)
7Mar. (Thu.)
10 Mar. (Sun.)
17:20 ~
18:00 ~
19:30 ~

09:00 ~ 18:00
09:00 ~ 18:00

Booth Decoration
Loading of exhibits and Exhibit
display
17:10 ~
Carrying out exhibits
Removal of Decoration Equipments
Exhibitors Moving-out by Vehicles
Decorators Moving-out by Vehicles■ Work days / times and overtime
The date and times for work days prior to the fair are as follows:
Booth decoration:
6 Mar. (Wed.) 09:00 – 18:00
Loading of exhibits and Exhibit display:
7Mar. (Thu.) 09:00 – 18:00
Overtime at no extra cost is possible from 18:00 to 20:00 on both days upon
application.
Please submit applications for overtime by 18:00 to JGF Operational Secretariat.
Overtime before 09:00 and after 20:00 is charged at 20,000 yen per hour.

■ Conveyance and display of exhibits
March18(Wed.) is the designated day for bringing in and displaying exhibits.
In principle, exhibitors are not permitted to carry out decorative work on this day.
Vehicles for bringing in exhibits can be driven up to the service yard in front of theexhibition hall’s service entrance, but cannot be driven into the exhibition hall.
Exhibitors are recommended to use carts to bring in their exhibits.
(JGF Operational Secretariat does not provide loans of carts, so exhibitors should
prepare these themselves.)
Exhibitors using vehicles are required to show an “Exhibitor Conveyance Vehicle Pass”
at the front window. These passes will be handed out at JGF Operational Secretariat in
the exhibition hall.

■ Vehicle Pass
All vehicles for decoration work and move in must have a vehicle pass. One pass per
one vehicle is necessary.
*Stipulate number of vehicle passes
Vehicle passes for decorators (valid on 8 and 12 Mar.)
Vehicle passes for exhibitors (valid on 9 and 12 Mar.)

3 passes per company
2 passes per exhibitor

The Japan Golf Fair requests all exhibitors to work with a minimum number of vehicles
in order to promote a smooth move in.

9Guidelines for Moving Goods in and out of the Fair Grounds - 2■ Direct Shipments to the Exhibit Site
Please send any exhibits or related materials to the below address.
Address:

PACIFICO YOKOHAMA Exhibition Hall
1-1-1 Minato Mirai, Nishi-ku, Yokohama 220-0012, Japan
Event name: JAPAN GOLF FAIR 2017
phone:+81-45-221-2155
Name of Exhibiting Company: Your Company name
Booth No.: Your booth number
To Arrive (date):
Neither the exhibition hall nor JGF Operational Secretariat can take care of items thatexhibitors send.
Exhibitors are requested to collect their items in person on the booth decoration andpreparation days.
*When you schedule to ship all exhibition items to the Fair, please make plans to shipthem back as soon as the Fair is over. PACIFICO YOKOHAMA does not have any storage
facilities for exhibitors. Exhibitors’ displays and products must be shipped out
immediately after the Fair is over 10 Mar.
We recommend YAMATO GLOBAL LOGISTICS JAPAN CO., LTD. as a shipping agency.
*Foreign exhibitors are allowed to sell products on the last day of the Fair.

■ Bonded Exhibits
Please contact international forwarders in your country, if you are planning to display
bonded exhibits.
We recommend YAMATO GLOBAL LOGISTICS JAPAN CO., LTD. as forwarder.
Please refer to the Shipping Manual.

10

Guidelines for Moving Goods in and out of the Fair Grounds - 3■ Moving in and Moving out of Exhibits during the Fair Period
As a general rule, moving in and out of exhibits is not permitted during the fair period.
However, in cases of unavoidable circumstances such as exhibit issues, damage, or theneed to restock materials, you must seek approval from the Operational Secretariat bysubmitting a 'move-in notification' in advance. Ensure that the exhibition's
representative is present during the process. For security reasons, moving items in andout is only allowed before and after the JGF operating hours.
※ During the Fair, visitors are allowed to bring their own golf clubs in andout of the hall.
Taking golf products in or out of the Fair will be permitted on the following occasions:
1. When a move-out permission sticker is attached to the product1) A product with a sticker attached by the staff of the JGF at the entrance2) An Exhibitors’ prize with a permission sticker attached3) A product for sale at the Fair only with a permission sticker attached*Even if a visitor has won a prize, a permission sticker must be attached orthey will not be allowed to bring the goods out of the venue.
2. When a temporary move-out permission badge is held by or attached to a productbeing carried by an exhibitor with a badge before opening and after closing hours.
If an exhibitor’s plan requires this sticker or badge, please request to JGF
Operational Secretariat.

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Guidelines for Moving Goods in and out of the Fair Grounds - 4■ Moving out of Exhibits
The schedule for moving out is below.
10 Mar. (Sun.)
09:00 - "Service entrance" (temporary parking lot) opens for vehicles.
The "move-in and out vehicle pass" must be displayed on the vehicle
windshield. Please park your vehicle following the security staff's
instructions.
17:10 -Exhibitors may begin moving out their exhibits by hand.
Load the exhibits onto vehicles parked at the "open-air exhibition area."
After being loaded, the vehicles must leave promptly.
A vehicle for high lift work for use by the Operational Secretariat will enter.
17:20 -Power supply inside the booths will be stopped.
17:30 -Decorations taken away by decoration companies begin.
18:00 -Move-out of large-sized exhibits using vehicles in the hall begins by theexhibitors.
19:00 -Move-out of large sized decorations using vehicles in the hall by thedecoration companies begins
21:00 - Final cleaning begins.
* For security reason, removal of decorations by decorators is not allowed until 17:20.

■ Working in the Passage
All unloading, loading, unpacking and packing of display materials must be done inside
the booth. Please do not block the passage ways.
Any and all remaining exhibition or decoration material is the responsibility of eachexhibitor and must be taken away.
If anything is left in a public area, JGF Operational Secretariat will consider it scrap anddispose of it.
Please note that any and all disposal costs generated by left behind materials will beborne by the exhibitor.

12

List of Application Forms■ Please submit application forms before the deadline.
All exhibitors must submit the application “forms A, B and C” by e-mail.
Other application forms are optional. The forms submitted after the deadline will be
invalided.
*Please download the forms from our website.
Application Form
A
B
D
E

Registration of Decorating Company
Application for Supply of Electricity/
2nd Stage Trunk-Line Electrical Work
Application for Floor Construction
Application for Approval for
Bringing Hazardous Material/the Use of Fire

Deadline

Target31 Jan.

All Exhibitors

9 Feb.

All Exhibitors

9 Feb.

Optional

31 Jan.

Optional

F

Application for Ceiling Construction

9 Feb.

Optional

I

Application for Furniture Rental

23 Feb.

Optional

Payment other than exhibition fee■ Booth Decoration Work Fee
The invoice of booth decoration work fees, rental furniture fees, and electricity power
fees will be sent before the Fair.
Payment method is cash or credit card. As we may not be able to use your credit card,
we recommend cash payment.
A staff of Operational Secretariat will visit your booth during the Fair. Please prepare
the exact amount because we don’t have changes.

13

Guideline for Decoration and Exhibition - 1■ Submission from the decorating company and a plan of the booth
All exhibitors are required to submit a “Form A (Registration for Decorating Company)”.
Please attach a plan of your booth. /The Deadline is 31 Jan./*Please write “N/A” and submit Form A, even if you are not using a company to help
decorate your booth.

■ Submission from the decorating company and a plan of the booth
1 or 2 booths 3 or 4 boothswith A typewith A type

More than 6boothswith A type

B type2.7m

Regulation

2.7m

2.7m

2.7m

50cm set back from thepath and the dividing line

2.7m

3.6m

6.0m

Hitting Boothwith Display
Space

2.7m
(Display Space)

Wall Exhibition
Type

2.7m

* If your booth(s) are located next to Meeting Spaces, Exhibitors Space, or the wall of
the venue, the setback rule will be not applied.

■ The Specification and Instructions
The unit wall(s) of a basic booth consist of crosspieces, poles, and panels.
Crosspieces and poles: silver (Aluminum)
Panels: white (color selection is possible for an additional charge)
The unit walls will be reused (for environmental considerations) therefore; allexhibitors will not be permitted to do any of the following actions to the wall: Nailing,tacking, or using any adhesive other than double sided tape.
If any damages on a unit panel are detected, repair fees will be charged to theexhibitors.
Display tools for a unit panel are available for a charge from the Operational
Secretariat.
Please contact YKY Inc. if you are planning to use cutting sheets or similar items.

■ Furniture Rental
There are a variety of items available for rentals that are useful in the booth during theFair. Please fill out the application “Form I” and submit it by 23 Feb.
We will inform you of the invoice at later date.
* Refer to separate catalog

14

Guideline for Decoration and Exhibition - 2■ Constructor for Booth DecorationJGF Operational Secretariat provides package plans and rental furniture for boothdecoration. Exhibitors needing a constructor for booth decoration can ask thefollowing company.
YKY Inc.
Contact person: Mr. Yamaguchi
Tel: +81-3-6206-8228 E-mail: info@yky.co.jp■ Decorating Materials
There will be monitoring and inspection by the fire department during the installation
period and during the Fair itself. If any violations are found, the work may be stopped,
and/or a structure may be ordered to be dismantled. Therefore, please observe thefollowing rules;
1)Please make sure that all plywood, linden plywood and print plywood to be used for
exhibits has been treated with fire resistant maceration processing and bear a seal on
the surface showing compliance with the “Ministry of Home Affairs Ministerial
Ordinance of Autonomy, Fire Fighting Law and Construction Rule Article IV.”
2)All combustible materials such as flags, banners, curtains, carpets, artificial flowers,
papers, cloth and all other flammable materials, must be treated with effective flameresistant processing. For items with flame-resistant processing already completed,please show the checkup mark or the acceptance mark to the relevant administrative
agency. Flame-resistant plywood that is covered or pasted entirely with a thin cloth,
paper or other flammable material is regarded as flame-resistant plywood. Plywood
on which a thick cloth or paper with frills appended, partially appended, or attachedwith metal fittings and nails, is not regarded as an unitary item, so they will all need tohave approved flame-resistant processing.
3)Petroleum products such as Styrofoam, Hong Kong flower, urethane and synthetic
fibers which do not allow the penetration of flame-resistant solutions, may not be used.
Only carpets that have undergone flame-resistant processing for fire prevention rules
covered by "the Fire Fighting Law, Construction Rules, Article IV, and Paragraph 3" maybe used. The use of all other items is prohibited. Please make sure that the "Flameresistance processing label" is easy to see during the installation and construction work.
4)The installations of any materials or devices which may cause an accident, beharmful to visitors/exhibitors or that create any type disturbances are strictly
prohibited.
5)Only legally fireproofed materials are accepted for use as; a net, a target, artificial
lawn and including all decorations and exhibits.

15

Guideline for Decoration and Exhibition - 3■ Other Points of Caution Related to Exhibition and Work Execution
1)With regard to ceiling structures, hanging decorative items from the ceiling of thebooth is prohibited as a rule:
However, please speak with the Operational Secretariat by 31 Jan. if a ceiling structureis necessary for unavoidable reasons. The Secretariat will consult with the Fire
Authority and when approval or denial is obtained, you will be notified.
2) Protection and security of the exhibition hall:Using nails, scotch tape, or other adhesive materials directly on fixtures, ceilings, or
pillars of the hall is not permitted. All construction and installation work done by
exhibitors must be confined within the booth(s) allocated by the JGF. No item or work
may go beyond the booth into the passageway.
3) The basic booth structure cannot be changed:
The basic structure of the booths constructed by the JGF may not be expanded, shrunk,
moved, or dismantled.
4) Securing the passageway:
When decorating the booth or removing the decorations, please avoid placing any
materials or goods along, in front of or between the booths. All the work must be done
within the booth. Do not leave extra stock or decoration materials at the back walls of
the hall.
5) Disaster prevention facilities:
Exhibitors are not permitted to move facilities such as emergency exits, fire
extinguishers, smoking areas, or to obstruct securing of the necessary space for thesefacilities that have been set up by the Operational Secretariat.
6) Securing safety within the booth:
Each exhibitor is expected to secure adequate space for people to get in and out of thebooth exit facing the passageway. Depending on the size and shape of the booth,please set up two or more exits when necessary.
7) Floor Construction:
Exhibitors must submit “Form D” by 9 Feb. if they need to do floor construction for an
anchor bolt. Permission from PACIFICO YOKOHAMA authorities is required for this typeof construction. Exhibitors are responsible for the installation and the removal work of
the bolts (by cutting the bolts sticking out from the floor) after moving out theirexhibits.
Exhibitors will be charged a repair expense of JPY 1,500 per bolt. The payment must
be made during the Fair by cash or credit card.
8) Others:
If there are any questions or problems with regards to exhibition or work execution, orother similar situations, please consult the Operational Secretariat.

16Supply of Electricity - 1*The package plans for each type of booth include power supplies in sets, so
exhibitors do not need to apply for a power supply. However, you will need to makean additional power supply application in the event that you require a power supply
with a capacity greater than that included in the set (additional application).
*Wall Exhibition Booth Type includes a power supply in a set, so no package plan isavailable.

■ Supply of Electricity
When electricity is used for demonstrations and lighting, the expense will be borne by
the exhibitor. The electrical work for demonstrations and lighting (the wiring work up
to each booth to the power switch) will be carried out by a contractor designated by
JGF Operational Secretariat (the 1st stage trunk line electrical work).
All the electrical work done in the booth after setting up the power switch (the 2ndstage trunk line electrical work) will be done by the exhibitor at their expense.

■ 1st Stage Trunk-Line Electrical Work (consumption tax not included)
Single phase
100V,200V 1ststage work cost

Up to 1 KW

JPY 15,000

For eachadditional 1 KW

JPY 15,000

Three phase
200V1st stage
work cost

Up to 1 KW

JPY 15,000

For eachadditional 1 KW

JPY 15,000■ Setting up a Distributor Panel
When the total volume of single-phase electricity exceeds 1,500W, a distributor panel
must be installed in the second stage work.
* Please set the fire extinguisher beside the distributor panels.

■ Assumption of the Cost for the 2nd-Electrical WorkElectrical work from the trunk line side (on the first-stage) wired by the organizer towiring inside the booth for lights, power and other electrical work (the second-stagework) shall be carried out by each exhibitor. The cost of such work will be borne by theexhibitor.

■ Application for 1st Stage Trunk-Line Electrical WorkIn the case of using electricity in your exhibition, demonstrations, or lighting within thebooth, please calculate the necessary amount of electricity and submit “Form B” to
the Operational Secretariat by 9 Feb. The JGF will be unable to supply electricity, if
your application is not received by the due date.

17

Supply of Electricity - 2■ Application for 2nd Stage Trunk-Line Electrical Work
Exhibitors who need the second-stage trunk-line electrical work must submit “Form B”
to the Operational Secretariat by 9 Feb.
Second stage- trunk-line electrical work provides installation for wiring work inside
your booth, machine wiring work, lighting work, and outlet work.
2 prong receptacle
Arm Spotlight(LED)
Seamless Light(LED)

JPY 2,500 /1 place

Spot Light (LED)100W Spotlight(Halogen bulb)
300W Spotlight(Halogen bulb)

JPY 4,000 /1 Lamp

JPY 4,000 /1 Lamp

JPY4,000 /1 lamp
JPY 4,500 /1 lamp

JPY 6,500 /1 lamp

*Consumption tax is not included in the price above.

■ Electricity rate
The electricity rate is included in 1st stage trunk-line electrical work.
Time period for supply of electricity
Electricity will be supplied from 12:00 for booths with installation completed on 7
Mar. (Wed.).
When booths are still under construction the electricity will continue until theconstruction is completed. The time will be extended by 30 minutes before and after
opening and closing hours. The power supply will be stopped at 17:20 on the last day.
*Please make sure to turn off the power switch in the booth (the main power switch)
before leaving the hall.

18

Supply of Electricity - 3■ Points of Attention for Executing Electrical Work*All exhibitors are required to submit the “Form B” by 9 Feb. Please make all
payments during the Fair.
1) Any person(s) doing electrical work must have and carry an electrical technician’s
license while working, based upon the provision in the electrical work law.
2)When an exhibition item is damaged due to an abnormality or an accident in theelectrical power, such as a blackout or fall in the electrical voltage, at JGF Operational
Secretariat shall not be held liable. Exhibitors are requested to adopt adequate
protective devices.
3) No electrical work will be permitted during the Fair.
4)When doing wiring with a long extension cord, connecting one cord to anotherwithout the use of a connector is prohibited.
5)For wiring, an F cable or a cable on the same level (or higher) must be used. Wiringby vinyl cord, the use of a cable tap, or placing multiple wiring loads on one outlet isprohibited.
6) When doing floor wiring work, please protect the wiring with some type ofprotective covering material.
7) Please use proper fuses.
8)When doing electrical work, please pay utmost attention to fire prevention andother hazards that may cause accidents resulting in injuries or damage to property.
9)Please observe all of the points of concern and caution provided by at JGF
Operational Secretariat in relation to electrical work.
*If you have any questions about electrical work, please contact JGF Operational
Secretariat.

19

Points of Attention for the Fire Prevention - 1■ Organizing a Voluntary Fire Prevention Group
During the time of the JGF, we will organize a group (of exhibitors) for fire prevention
and the committee will take the liberty of appointing members from among theexhibitors.
We ask all exhibitors who are appointed to provide us with your cooperation.

■ Smoking in the Exhibition Hall
Smoking is prohibited in all areas.

■ Bringing in Hazardous Materials are prohibited
In compliance with Article of the Fire Prevention Ordinance of Yokohama city, thefollowing activities are prohibited in the Fair halls.
If needed, you are requested to submit “Form E” to JGF Operational Secretariat by 31
Jan. JGF Operational Secretariat will apply to the fire department to obtain; "theapproval for the temporary suspension of prohibition on specified activities.
" However, when the conditions in the approval are not carried out faithfully, theapproval may be canceled. Please take note of this point.
*To obtain approval, there will be a visit to check and confirm the content of yourapplication form the day before the Fair begins. Please make sure that yourrepresentative is there for this visit.

■ Prohibited Activities
1) Smoking: smoking in the booths is strictly prohibited.
2)Use of open flames or equipment that emits flames or sparks, electrical heaters with
exposed Nichrome wires, kerosene stoves, or alcohol lamps.
3) Bringing in liquefied petroleum gasses or other high pressured gas items.
※Ex. Spray can containing LPG gas is also hazardous materials.
4) Bringing in hazardous materials such as gasoline, kerosene, machine oil, fuel oil, etc.
5)Other hazardous materials such as; paints, certain types of toner for photo copies,
sprays, high pressure cylinders, explosives, and nuclear fuel substances.
If needed, please submit the “From E” to JGF Operational Secretariat by 31 Jan.

■ Quantitative Restrictions
1)

Hazardous materials and semi-hazardous materials are to be under 10% of thedesignated amounts set in the fire defense law. No such materials for exhibition orfor sale are permitted.
※In cases of exhibition or demonstration by such as spray cans containing LPG gas,
its limit of the quantity is refer to the other guide.
2)Combustible gas must be stored in a type of container that is within the scope of
application of the high pressure gas control law with the maximum volume must be
less than 2 kg and the total gas volume must be less than 5 kg.

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Points of Attention for the Fire Prevention - 2■ Location of Hazardous Materials
1)Hazardous materials must be placed a safe distance from all surrounding
combustible materials and far enough from the standpoint of fire prevention.
2)Materials must be at least 6 meters away from the emergency exit, staircase, and any
place where fire is being used. If there is an effective fire wall (from the standpoint for
fire prevention) that situation will be regarded as an exception.

■ Safety Measures
1)Please devise safety measures for monitoring by your representative who is
responsible for fire prevention in your booth as well as for inspection after each use.
2)When a hazardous material or semi-hazardous material is being heated or boiled,the volume of such material should be under 60% of the container capacity.
3)When you bring in a container of liquefied petroleum gas, use the cartridge type fueltank.
4)When you handle a hazardous liquid material, the pipes should be metal; the joints
should be screw-type, flanged or welded.
5) When there is a significant amount of combustible vapor emitted, please set up a
device for exhausting the vapor safely outside.
6)If you have any machinery or equipment from which hazardous liquid material could
scatter, please take the necessary precautions against scatter liquid.
7)If you will handle hazardous materials which may ignite if they come into contact or
get mixed with other hazardous materials, please make sure that you do not handle
them in the same area.
8) During the Fair is open, please do not replenish any hazardous liquid materials.
9)The amount of fuel in the tanks of equipment and machines that are exhibited ordisplayed should be at the minimum level.
10) Please do not use any hazardous material whose name and/or properties you are
not totally clear about.
11)Please take all other necessary safety measures for the hazardous materials you
will handle in accordance with their respective properties.
12)Fix the position of any equipment that uses fire to the floor or to the wall so that it
will not easily move.

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Demonstrations and Advertising Activities - 1■ Points of Attention When Doing Demonstrations
We ask that exhibitors who will carry out demonstrations be very mindful of safety,
and that all precautions are taken to prevent injury and damage to your own or otherexhibitors’ assets. Compensation for any damage to exhibitors’ assets or to visitors to
the Fair caused by demonstrations is to be resolved by the responsible exhibitors.
Please carry out all demonstrations inside of the booth. During a demonstration, no
equipment or demonstrators may protrude into the passageway. No flyers may be
distributed along the passageway. Any items including chairs, tables or equipment may
not be brought into the passageway.
Illumination levels should be adjusted so that they do not interfere with otherexhibitor’s displays or visitors to the Fair. If any problems are reported, JGF Operational
Secretariat will be required to take the appropriate action to improve the situation.

■ Item Distribution to Visitors
Please be careful when distributing product bags with advertisements for your exhibits.
There have been reports that exhibits and displays have been damaged and thatchildren have been injured by bags that are large, sharp, and have hard corners.

■ Passageway Regulations
When presenting stage events and demonstrations, please do not block thepassageway as it may cause an inconvenience to other exhibitors due to the extreme
concentration of people at such events. Please note that if such events are identified
to be a cause of inconvenience, JGF Operational Secretariat may request terminationof such events and demonstrations.

■ Noise Regulation
If audio equipment is to be used for demonstrations in your booth, please make surethat the volume is set at an appropriate level so that it does not disturb adjacentexhibitors.
*The sound should be set below 75db and 3m away from the borderline of yourbooth.
If complaints are received from adjacent exhibitors, JGF Operational Secretariat will ask
the offending exhibitor(s) to follow the appropriate volume level.

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Demonstrations and Advertising Activities - 2■ Speaker-Position Regulation
Speakers should not face directly towards adjacent exhibitors. They should face theinside of the stage. If speakers are positioned on the wall or the poles facing thepassageway, the angle should be below 45 degrees.
If speakers are positioned on the stage, the central axis should face the center of thestage.
If complaints are received from adjacent exhibitors, JGF Operational Secretariat will ask
the offending exhibitor(s) to follow the appropriate rules.

■ Photographs
Taking photographs in the Fair area:1)It is prohibited to photograph or to sketch an exhibit without the exhibitor's
permission.
2)Visitors to the Fair are allowed to take photographs. In the case of exhibitors
needing to maintain trade secrets regarding equipment, functions, or designs, theexhibitors are allowed to ask visitors to refrain from taking photographs.
3) Exhibitors photographing their own booths:
When exhibitors need to take photographs of their own booths, we ask thoseexhibitors to not to inconvenience visitors to the Fair. If you would like to takephotographs outside of the opening or closing times, please submit the “Overtime
work notification" to JGF Operational Secretariat in advance of taking the photos.
4) Photographs by member of the Press:
The Operational Secretariat provides press members with armbands marked "PRESS,"
and requests exhibitors to cooperate with photographers wearing these armbands.

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Demonstrations and Advertising Activities - 3■ Temporary Communication Line
There is LAN Service in the hall. It may not be usable by a line congestion and electric
wave disorder.
Communication Line installed
If you plan to demonstrate via internet daring the Fair, please contact below.
≪The Deadline is 31 Jan. ≫Deadline:
PACIFICO YOKOHAMA Exhibitor Operation group
Contact: Takeuchi
TEL: +81-45-221-2183 / FAX: +81-45-221-2184
E-mail：takeuchi@pacifico.co.jp

Inquiries

Japan Golf Fair Operational Secretariat
Email : exhibitor@japangolffair.com
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Regulations on Sale within exhibitor booths
1) Products to be sell should be limited to our own products or those of affiliatedcompanies.
2) Second-hand items are prohibited to sell.
3) On last day of the exhibition, estimated sales amount should be report the
management office.
4) Exhibitors are responsible for all operations related to sales, such as productmanagement, sales management, product safety, and after-sales follow-up topurchasers.
5) Selling outside from your booth is prohibited.
6) All items for sale must be stocked in your own booth.
*There is no public stock space available.
7) Products to be sell must be accompanied by a sticker provided by the management
office.
*Please pick it the sticker at the management office on the day for setup.

For payment, we recommend credit cards, which are widely used in Japan, or cash
in Japanese Yen.

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Maintenance and Management of the Fair
■ Management and Exemption of Liability for Exhibit Items
JGF Operational Secretariat will contract with a security company to monitor and toprovide security for the entire period of the JGF. This will include from the time of
installation to the time of moving out exhibited items after the Fair. However, JGF
Operational Secretariat will not be held responsible for any damage, loss or theft toexhibited items.
A representative of your company must be stationed at all times in your booth tomanage the exhibit, as well as to attend to visitors. Please pay utmost attention to thehandling of cash and valuables during the Fair.

■ Damage Compensation
If an exhibitor or any of its representatives cause damage to another exhibitor's boothor exhibited items, to the JGF equipment, to PACIFICO YOKOHAMA equipment, toexhibition facilities, to visitors or other persons on the Fair grounds, the exhibitor will
be held liable for damage compensation.

■ Cleaning inside the Booth
Exhibitors will be responsible for the maintenance and cleaning inside their booth.
Exhibitors are responsible for the removal and disposal of all materials from theexhibition. All exhibited items must be taken away. When items used for an exhibit areleft behind, JGF Operational Secretariat will consider them as scrap and dispose ofthem. Please note: JGF Operational Secretariat will charge exhibitors disposal costs
generated by left behind items from their booth.

■ Exemption from Responsibility
Due to a natural disaster or other circumstances beyond its control, JGF Operational
Secretariat may be compelled to change the dates of the Japan Golf Fair or cancel the
Fair. We do not assume the responsibility or the guarantee of damages that may occur
as a result of such natural disasters, changes or cancellations. The expenses incurred
up to that time will be borne by the exhibitors in accordance with the number ofbooths applied for.
JGF Operational Secretariat reserves the right to change the content of this Exhibitor
Service Manual in part, and in that case, the rules after such change(s) will haveprecedence.

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Regulations for exhibitions and PR activities
1) To takes all possible measures to prevent accidents, the organizer provides
security guards stationed at the venue 24 hours a day throughout the entire period
from loading to un-loading, However We are not responsible for any personal
injury or property damage.
2) During the event an exhibitor causes personal or property damage to visitors,
other exhibitors, or other third parties at the venue, the exhibitor will fully
responsible and the organizer will not be held responsible.
3) All promotions, advertisements, and sales activities shall be limited to thecompany's booth.
4) Exhibitors are responsible for ensuring that the aisles near their booths are notcongested for PR activities.
5) No decorations or anything beyond the bounds of the booth's assigned use.
6) The organizer reserves the right to prohibit or remove all acts that are not inline with the purpose of the exhibition, such as decorations and exhibits that are
deemed problematic due to their sound, usage, materials, or other reasons.
7) Due to the above restriction or removal, the Organizer shall not be liable toEntrant for any refund or other related costs.

About exhibits
1) The Exhibitor shall notice the Organizer that printed materials or other media
related to the Exhibits may be subject to any third party's trademark rights, design
rights, patent rights, utility model rights or other intellectual property rights andwarrants that not infringe.
2) During the event if the exhibitor claims to the organizer that its conduct related
to exhibiting at the exhibition infringes on the intellectual property rights such as
trademark rights of a third party, the exhibitor shall immediately take responsibility
for it. We are obliged to resolve disputes with third parties and not interfere with
the normal and smooth progress of the exhibition.
3) Group exhibition case also assume the same obligations as in the preceding
paragraph regarding intellectual property rights infringement claims from third
parties against applicants who are members of the group.

Inquiries

Japan Golf Fair Operational Secretariat
Email : exhibitor@japangolffair.com
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