Rules in SIAA's Articles of Association 23
Confidentiality Level D

Document Management Provisions
1. Objective
These provisions shall be generated with the purpose of ensuring appropriate transaction ofbusiness, improving efficiency and specifying the necessary matters for the management ofdocuments owned by this society and confidentiality.

2. Definition of society documents
Society documents under these provisions shall mean the documents etc. generated or obtained,
as a part of the society's activities, by the executives or staffs of this society or members ofcommittees belonging to this society (including documents, drawings and electromagnetic records(meaning the records generated in the electronic form, magnetic form or any other form unable tobe recognized with the human perception)), that are owned by this society for the organizationaluse by the executives or staffs of this society or members of committees belonging to this society.
However, other than newspapers, magazines, books and any other issued with the purpose of
selling or distributing to many and unspecified persons, and those generated on the basis of theinformation widely publicized by the institutions and persons except for this society on theirwebsites.

3. Principle for the generation of society documents
As a rule, the decision-making of this society shall be conducted by generating documents, andthe documents shall be made regarding clerical work and results of operations of this society.
However, in the cases listed below, such principle shall not apply:(1) When it is difficult to generate documents etc. at the same time as such decision-making; or(2) When it is a minor proposal related to the processing.
In the case of the above-mentioned (1), when such decision-making has been already conducted,documents may be generated on such decision-making after the fact.

4. Principle for the management of documents
The executives or staffs of this society or members of committees belonging to this society must
properly manage the documents etc. generated or obtained through the activities of this society
according to these provisions. In addition, the receipt, generation, storage, dissemination to theoutside world, disposition and transfer of society documents must be conducted with swiftness andaccuracy and, if required, must keep the information confidential.

5. Document management manager (document management supervisor)
The managing director shall supervise the management of society documents in this society. The
managing director may have the chief of the Secretariat undertake a part of the document
management whenever necessary.

6. Principle for the disclosure of society documents
This society shall fairly and preferentially disclose society documents to members unless any
problem on the activities of this society is expected. In addition, this society shall, as a rule, widelydisclose them to the society unless the profitability of the business activities of its members isdamaged.

7. Classification of confidentiality level of society documents and the usage of such documents(1) Confidentiality level A
The documents etc. related to the specific information of particular member who hasprovided for the purpose of the registration with this society and believed that the member
who has provided such documents could be damaged if they are revealed to any otherK24-1

Rules in SIAA's Articles of Association 23
Confidentiality Level D

members or third party.
These documents shall be used only within the Secretariat of this society or in thecommittee of this society that has been asked opinions by the society's Secretariat and in theJudging Committee consisting of the external member etc. (Judging Committee for Listing of
Antifungal Agent in the Positive List etc.).
(2) Confidentiality Level B
The documents etc. for the information on the items under consideration or discussion inthis society and believed that the disclosure to the members at this stage could create
confusion.
These documents shall be used by distributing only to the executives of this society, within
the selected committees and to the Secretariat. However, the documents belonging toconfidentiality level B shall, as a rule, be transferred to confidentiality level C after
confirming that there is no special problem with disclosing such documents to all themembers.
(3) Confidentiality level C
The documents etc. on the basis of the results of this society's activities that can be usefully
used by the members of this society with the preference as members. These documents shallbe distributed or publicized only to the members of this society.
The documents etc. believed to be useful to non-members may be transferred toconfidentiality level D, when about two months have passed after the disclosure to themembers.
(4) Confidentiality Level D
The documents etc. that have an effect of publicizing the details and results of this society'sactivities to the society, on which disclosure is not likely to create disadvantage for themembers.
These documents shall be widely publicized or distributed without distinction between
non-members and members.
The examples of the specific society documents belonging to each confidentiality level are
shown in Attached Table 1.
The documents corresponding to confidentiality level A, B and C shall be referred to asconfidential documents.

8. Determination of confidentiality level of society documents
The confidentiality level of society documents shall be determined by the managing director
after mutual consultation with the writer of such documents. If the classification is not determinedthrough mutual consultation, the chairperson, as a supervisor of the Secretariat, shall determine.

9. Indication of confidentiality level of society documents
The corresponding confidentiality level shall be specified on the confidential documents.

10. Storage of society documents
Confidential documents shall be kept in the metal locked archive.

11. Procedures for inspection and reproduction
When inspecting or reproducing confidential documents for the activities of this society, thepermission of the document management supervisor must be obtained.

12. Storage term of documents
The storage term of society documents shall follow the Operating Manual for the Storage Termof Documents separately determined.
Formulated: May 19, 2009K24-2

Rules in SIAA's Articles of Association 23
Confidentiality Level D

Attached Table 1
Examples of Documents Corresponding to Each Confidentiality Level
ConfidentialityLevelABC

D

Method of disclosureon the website
Examples of corresponding documents etc.
of this society
Not disclose
1.Admission/voluntary registration data sheets (wholedocument)
2. Documents for the Judging Committee for Listing of
Antifungal Agent in the Positive List (application
documents for listing in the positive list including thebasis for decisions of the amount of use limitation)
3.Safety test reports, catalog, etc. for the application foradmission/voluntary registration, submitted by theparticular members to the Secretariat
Not disclose
1.Documents for discussion within the meetings of thissociety
2.Documents for discussion within the committees ofthis society
Disclose only on 1. Operating Manual of this society
thepagesfor 2. Communication and report concerning the activities
membersof this society
3. Documents etc. on the basis of the results of thissociety's activities (certain period of time）
4. Nondisclosure part of the Antifungal Agent PositiveListDisclose on the 1. Pamphlets of this society
pages for the public 2. Member Listing of this society
3. Name of the product and person registered with thissociety, antibacterial performance, safety data
4. Articles of Incorporation (rules of the society), rules
and test method established by this society
5. Disclosure part of the Antifungal Agent Positive List
6. Information on the results of this society's activities
preferentially disclosed only to the members for acertain period of time
7. The antibacterial and antifungal information of thegovernment, any other institutions or companies,available to the public, and useful to the members of
this society

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