AvePoint Solutions For:

Financial Services

Operational agility and resiliency are top of mind for financial institutions
as they work to support remote and hybrid workplaces, navigate
ongoing concerns about employee health and safety, and comply withincreasingly complex regulations. The pandemic highlighted a growing
divide between digitally mature organizations and those who havebeen slower to modernize core systems. The firms that were able topivot more successfully had cloud solutions in place to enable remoteteamwork and innovation, protect key data assets, and adjust businessoperations in accordance with shifting government mandates. Microsoft365 and Microsoft Teams are powerful tools for these institutions toachieve secure, productive
collaboration and workflows.
AvePoint, one of the leading
providers of Office 365 data
migration, management, andprotection solutions, can help
extend these features to addresssome of the Financial Services
industry’s unique needs.

Consolidating Cloud Content and Services

While firms who are further along in their cloud journey have generally
fared better, the inevitable side effect is application sprawl. The averagecompany is said to use 210 cloud-based collaboration applications—it’s
not uncommon for two department heads to use their budget to deploy
different collaboration services. As digital transformation deployments
mature, there is an opportunity for companies to cut significant license,
maintenance, security, and training costs surrounding duplicative
workloads and consolidate within Office 365.
Quickly move or consolidate your data from on-premises or cloudhosted mail, files, and collaboration systems into Microsoft Office 365
or the latest SharePoint version with FLY, AvePoint’s all-in-one cloudmigration solution. We can easily migrate more than a dozen cloudsources including G-Suite, Slack, Box, Dropbox, including the criticalbusiness data and context held within Teams chats or Slack channels.

Executive Summary:
How We Help
Consolidate cloudservices to cut costs
and boost productivity

Empower collaboration
through sustainable
governancePrevent oversharing ofsensitive documents
and data

Delegate
administration
for complianceand prevent data
exfiltration

Project based records
and comprehensive
data retention

Enhanced Team
lifecycle management

With detailed discovery and dynamic scope analysis
via Power BI, AvePoint’s phased migration uses filters,
scheduling, and staged roll-out to end users. We keepbusiness disruption to a minimum and expedite time tovalue in order to keep your employees up and running.
The Bank of Hawaii leveraged FLY to migrate to thelatest version of SharePoint, while preserving uniquecustomizations that were critical to operations.

Empowering Collaboration
Through Sustainable Governance
Enable users to communicate and collaborate securely
with robust controls, reporting, and automation forMicrosoft 365. For your client-facing teams, real-time
collaboration supports a better, differentiated customer
experience. For your internal functions, it means higher
productivity and performance.

AvePoint Cloud Governance empowers users toget more from their Microsoft 365 services, withself-service IT resources for provisioning, moving,or restructuring content, as well as lifecycle andpermissions management. Easily manage and organize
your Microsoft 365 workspaces with our MyHub
Teams app, which asks users a few simple businessquestions to guide them to the right tools for the job.
Conveniently located in Teams, MyHub is a centralized
hub for managing existing Microsoft 365 workspaces
and creating new ones. These self-service governancesolutions reduce costs by streamlining fragmented
workflows and enabling IT to allocate resources tomore valuable projects.
When collaboration goes beyond the walls of your own
organization, extra steps must be taken to monitor
guest users and ensure that they’re only accessing data
as intended. With Cloud Governance, external sharing
can automatically be disabled when the requestor
indicates the Team will host sensitive data. Teamowners can also be forced to periodically recertifythat the memberships of their Teams (the securityperimeter) are appropriate for the purposes and data
within. Additionally, a layer of governance settings canbe added to specific external-facing Teams templates
that feature custom tabs, channels, and apps.
When Prudential Financial needed a secure way toenable external collaboration, they turned to AvePoint.
“We currently block all users from adding any external
users to anything. They have to come through IT andmanagement directly,” said their IT Engineer. “[Goingforward,] we set up Cloud Governance policies to put arenewal profile against sites and teams. We are getting
more requests asking which sites belong to whichusers. This policy and easy reporting have helped us
understand and create ownership.” This automation
not only saves time and enhances collaboration
security, but also gives users a sense of ownership overtheir sites and Teams.

Preventing Oversharing ofSensitive Documents and Data
In addition to safeguarding business-critical data,
financial institutions are dutybound to protect theirclients’ personal financial information. Not only isprotecting it essential to maintaining public trust, but
it is also mandated by rigorous industry compliancerequirements. An effective enterprise risk management

plan must include a comprehensive approach todata governance and compliance. After all, any
data incidents or exposures could impact business
operations, jeopardize confidentiality, and damage theorganization’s reputation.
Office 365 and Microsoft Teams makes sharing (andoversharing) easier than ever for employees juggling
multiple priorities every day. Anonymous links, broken
inheritances, shifting workspace membership, andnested groups make it truly difficult to know who hasaccess to what.

AvePoint’s Policies and Insights (PI) leverages the extensive
reporting tools and sensitive information identifiers in
Microsoft’s Security and Compliance Center to aggregate

real-time insights into your potential data exposures.
In addition to identifying over-exposed sensitive
information that requires immediate attention, PI canalso automate policies to prevent oversharing—likethe posting of a sensitive document on Yammer—fromoccurring in the first place.

 elegating Administration forD
Compliance and Preventing
Exfiltration

With large financial institutions often organized
into disparate divisions across different regions,centralized IT operations can sometimes be slow andoverly constraining. Cloud Management can delegate

Centralized Tenant vs. Tenant with Delegated Administration

administration to regional administrators so reporting,configuration, content management, and permission
management can be done at the local level without
providing access across the entire tenant.

 roject Based Records andP
Comprehensive Data Retention

An example of lifecycle actions might be to declare adocument as a record, making it immutable one year
after it was last modified, and then destroying therecord seven years later. Another example would beevent-based triggers. For example, a company may
only want to retain data until the expiration of a certain
contract or for a specific number of years after an
employee has left their organization.

Enhanced Team Lifecycle
Management

Cloud Backup is the only Microsoft 365 backup solutionthat provides comprehensive Teams backup, including
channel conversations and chats. Cloud Backup
provides an automated, standard level of dataretention that protects organizations from the whims ofindividual employees. When it comes to records
management, Microsoft Office 365 and SharePoint
provide a strong foundation for simple records
retention. However, financial institutions often havemore complex information management systems that
require the native capabilities to be extended.
Financial firms may need a multi-step lifecycle for theirrecords, which Office 365 doesn’t support natively.

In a large financial institution, users may handle dozens
to hundreds to thousands of projects each year. Andin cases where projects, committees, or virtual groups
eventually disband—so too should the Team itself. What
happens when the Team no longer has reason to exist?
Because a Team sits on top of Office 365 groups there
are now a number of artifacts left behind, including a
SharePoint site, document library, conversation history,
OneNote file, and mailbox.
AvePoint’s Cloud Governance can automatically
govern the lifecycle of Teams to avoid sprawl
and ensure these Teams (and the critical datawithin) are properly managed and expired.

About AvePoint
Collaborate with confidence. AvePoint is the largest Microsoft 365 data management solutions provider,offering a full suite of SaaS solutions to migrate, manage and protect data.
More than 8 million cloud users rely on our solutions to make their organizations more productive, compliantand secure.
Our SaaS solutions are also available to managed service providers via more than 100 cloud marketplaces, sothey can better support and manage their small and mid-sized business customers.
Founded in 2001, AvePoint is a five-time Global Microsoft Partner of the Year and headquartered in Jersey
City, New Jersey. For more information, visit https://www.avepoint.com

For a comprehensive listof new features in thisrelease, please view ourrelease notes.

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