YNU Ooka International Residence⑤ If the payment cannot be confirmed by the day due, 440 Yen (Tax included) late

Housing Rules

charge will be charged.
⑥ The management fee includes internet fees.

Please read the following housing rules carefully. After reading the terms and⑦ Monthly utility bill payments (gas, water and electricity) are payable directly byconditions put check mark in the check box of each paragraph. Please write

resident to providing companies.（Please contact management office if you need

your name and room number and put your signature on the last page.

any language support to have the service started）.

Check example:✓⑧ Motorbike parking lot charges are due on the every last day of the month by 3:00
P.M. Please transfer them together with room rent and management fee

1.

Room usage purpose □⑨ Frequent nonpayment or delay in payment of rent and may lead to eviction as aresult of violation of trustful relation.

① The room is designated solely for living purpose and cannot be used for any otherpurpose like office, shop or meeting room.
② Overnight stay by a non-contractor except for contractor’s relatives (spouse,

2.

⑩ Rent once paid cannot be refunded under any condition.
3.

Deposit□parents, brothers and sisters only) is strictly prohibited. Room use and overnight① The amount of deposit is 66,000 Yen (tax included).

stay by a non contractor as a serious violation of trustful relation will be punished② The deposit includes the basic room cleaning fee on move-out and contract

and lead to a move out order. (advanced notice to the Management Office required

procedure administrative fees. Basic cleaning covers the cost of cleaning in orderin case of relatives’ overnight stay)

to prepare the room for the next prospective resident. Costs of wallpaper, carpet

Room Rent

and fittings repair due to intentional or negligent damage by resident, repair and□① Monthly room rent is 60,000 Yen.

replacement cost due to damage or loss of equipment supplied as well as the cost

② Monthly management fee is 7,350 Yen.

of disposal of leftover items will be charged to residents separately.

③ The room rent and management fee due for the next month （Total 67,350 Yen）

③ Whether moving out at the time of contract expiration or during the contract

is payable by bank transfer on a last day of each month. Please transfer theamount to the following bank account to reach the account by 3:00 P.M.

period prior to expiration the deposit is not refundable under any condition.
4.

Bicycle, Motorbike, Car Parking Lot□(Concerning an automatic bank transfer or credit card payment please inquire at① Bicycle parking lot can be used free of charge.

the Management Office).

② Usage of bicycle parking lot is subject to an agreement and registration. In order

MUFG Bank

to use the bicycle parking lot please contact Management Office in advance to

Nishi-Shinjuku branch, Saving Account 3543782

complete necessary registration procedures. Not permitted bicycles will be

Name of Account: SEKISUI HOUSE REAL ESTATE TOKYO, LTD.

disposed immediately without prior notice.

④ If the last day of the month is a holiday, please make the transfer on a day before
also to reach the account by 3:00 P.M.

③ Motorbike parking lot is available for a monthly charge of 2,200 Yen (Taxincluded).

④ Usage of motorbike parking lot is subject to an agreement and registration. In③ Deposit is not refundable even in the case of cancellation of the contract before

order to use the motorbike parking lot please contact Management Office inadvance to complete necessary registration procedures. Not permitted motorbikes

termination.
7.

will be disposed immediately without prior notice.

condition of the room interior will be conducted in the presence of Manager orinform the management office in advance if you wish to use the parking lot

administrative staff prior to the move-in.

temporarily for specific purpose such as moving heavy luggage.

② If you are not able to move-in within the business hours of Management Office theabovementioned room check will be conducted on the next day after move-in.

⑥ Parking bicycles is forbidden on the neighboring streets and in front of
convenience store. Please use the designated bicycle parking lot.

Please be sure to take time to allow this room check latest within 3 days after
move-in.

⑦ Bicycle parking except the designated areas is strictly forbidden. Bringing in

5.

Re-contract procedure

8.

When Moving-out- Important Instructions□① Please notify your move-out time in advance. On your move-out Manager or□administrative staff will do the room check against the loss or damage of room

① If you wish to re-contract please submit a “Re-contract Application Form” onemonth prior to termination of your contract to Management Office.

equipment, damages of wallpaper, carpet, and fixtures and check any leftover
items.

② Re-contract procedure is free of charge.
③ In case of non-submission of “Re-contract Application Form” the contract② Any costs for fixing the damages and disposal of leftover items found during thetermination date is the move-out date.

room check will be charged to resident.

④ “Re-contract Application Form” is not always automatically accepted. Repeated③ If you are not able to have a move-out check within the business hours of

nonpayment or delay of rent payment as well as violation of housing rules may

Management Office, the room check can de done on a day prior to your move out.

result in rejection of the re-contract application.

Please be sure to take time to allow this room check at least within 3 days prior toyour move out.

⑤ Maximum term of residence of the postdoctoral researchers is for 2 years. The
total length of residence must not exceed 2 years.
6.

□① Please notify your move-in time in advance. The check of room equipment and⑤ There is no car parking lot available for students, post-doctors or visitors. Pleasebicycle to hallways, communal areas and private room is forbidden.

When Moving-in -Important Instructions

Contract cancellation prior to termination□① If you wish to cancel the contract during the term of the contract please submit a“Cancellation Notice” 1 month before the wished cancellation date to theManagement office. The cancellation of the contract during the term of thecontract will not be accepted unless the “Cancellation Notice” is submitted.
② One month rent and management fee will be charged from the date of submissionof “Cancellation Notice”.

9.

Guests and Visitors□① Visitors except for contractor’s relatives (spouse, parents, brothers and sistersonly) are permitted only between 9:00 and 22:00. Moreover the visitors must sign
the Visitors’ sign list each time when entering the property.
② Please submit an advanced notice to the management office in case of yourrelatives’ overtime visit or overnight stay.
③ If you intend to invite more than one friend (guest) please do consult Manager inadvance. Also please mind other residents when using the common area.

10.

About Non-Smoking □13.

① Smoking is completely forbidden in the building and on the premises except theforbidden. Resident will be made liable for any damage caused by fire to thebuilding, room and equipment due to negligent or intentional action and charged② Smoking is forbidden in private rooms, balcony, roof garden, and all outdoor
premises. Please use the designated “Smoking Areas”.

for full or partial cost of repair.

③ Please observe the smoking rules. Repeated smoking outside “Smoking Area” will

② Activities or plays with the fire including bonfires and fireworks are strictly

result a move-out order.
About Alcohol Drinking□

forbidden on the premises.
14.

① Consumption of alcohol is permitted only in private rooms. Alcohol consumption② Please be sure to return the rental items to the Management Office within the set

prohibited by the Laws of Japan.

time.

③ Even in private rooms please refrain from loud drinking in a large number of③ Please use the rental products with care. Compensation expenses for any damage

people which could cause disturbance to neighborhood and other residents.

and/or loss of rental items due to negligent or intentional action by the resident
will be charged.

□① Please separate the garbage into burnable, non-burnable and recyclables anddispose them on a designated day, time according to categories set by Yokohama□

Office.

② Even in private rooms consumption of alcohol by minors under the age of 20 is

About Garbage Disposal

Rental Services① In order to use rental items please follow the procedures set by the Management

in common area is strictly prohibited.

12.

□① Due to risk of fire the use of candles and incense on the premises is strictly

designated “Smoking Areas”.

11.

Use and handling of fire

④ Subletting of rental items to a third party is prohibited.
15.

City garbage disposal guidelines distributed in advance. It is forbidden to bring in

Mail and Luggage Services□① Management office will temporarily receive and keep courier or registered mail on

your room garbage to the garbage bins in the common area and kitchen lounge.

behalf of residents upon requests.

Please dispose your garbage to the garbage station.

② Please be sure to come to the Management Office during the office hours to pick

② Garbage not separated according to the guidelines will not be collected.

up delivered goods within 2 days after receiving the notice. Items not picked-up③ Repeated violators of garbage disposal rules will be expelled.

may be returned to the delivery company.

④ Please consult Management Office if you intend to dispose any oversized garbage③ Items that can be received and kept in the Management Office are limited toand follow the disposal instructions. The cost of disposal of oversize garbage iscourier delivery and registered mail. Due to limited storage space we cannot

payable by resident.

response to personal requests for luggage temporary storage.

⑤ During move-out Manager or administrative staff will make sure whether the④ C.O.D. mail and packages containing raw material or frozen goods cannot be

garbage disposal complies with the rules.
⑥ Disposal of oversized garbage without permission is forbidden by law. Violators if
found will be expelled.

received.
16.

Room maintenance□① Please keep your room clean and tidy. Keeping the room and in-room facilities

clean is the responsibility of the resident.

18.

② Please ventilate the room by opening the windows and closet door regularly inforget to switch off the air conditioner.

③ Please ventilate the room properly, since the resident will be made liable for the② Never leave the tap water running or go out leaving the window open. Damage
caused in the event of water leakage will be the liability of resident.

damages due to indoor mold and charged the repair costs. If you experience③ Please submit a “Long Term Absence Notice” notice to Management Office whencondensation and mold even when keeping the room thoroughly ventilated pleasegoing on a trip or back to your home country and intend to stay away for morecontact the Management Office.

than a month.

④ Never keep the rubbish for a long time in the room but dispose them to the④ When leaving for a long time please remember to pay rent and electricity before

garbage station on designated day and time. Keeping the rubbish in the room for ayour departure.

long time can cause an outbreak of cockroaches and other harmful insects. In the⑤ In case of rent nonpayment during a long term absence without submitting of

event the cockroaches or other insect outbreak due to dirt and rubbish in the room

“Long Term Absence Notice”, or long time inability to contact, Management might

harmful insect extermination (disinfection) fee will be charged.
⑤ It is forbidden to keep garbage and any other items on the balcony. Please dispose

enter the room for security reasons.
19.

⑥ Please refrain from attaching posters, stickers or hooks to the walls and ceiling.

③ The management company will conduct room fire inspection drainage pipes

cost will be charged to resident.

cleaning and various inspections on a regular basis. Inspection schedule will be⑦ Please refrain from attaching hooks by double-face tape on walls and doors.

announced occasionally. Even during your absence the inspection staff will enter⑧ It is strictly prohibited to make alterations in the room.

the room for the inspection.

⑨ It is prohibited to put washing machine on the balcony. Resident is liable for any④ In case of water leakage, strange noise, odor or other emergency the Management

damage due to water leakage by installing a washing machine.

Company staff may enter the room without prior permission from the resident.

Usage of toilet □⑤ Please follow and cooperate to Management Company instructions concerning fire,① Use proper toilet paper suitable for water flushed toilet to prevent toilet failures,

disaster prevention and sanitary inspection, drills and repairs.

sewage clogging and bad odor. It is strictly forbidden to flush down sanitary② For sanitary reasons please clean the toilet on a regular basis.
③ Plumbing repair charges of the toilet clogged intentionally or due to resident’s
negligence will be charged to the resident.

□② When using the kitchen please pay attention to fire and accidents.

demands replacement due to pushpin and hook holes in the wall the replacement

napkins, baking paper, tissue paper and food waste into the toilet.

Disaster and Crime Prevention Measures① Please keep the door securely locked and pay attention to fire.

Also it is strictly prohibited to drive nails into the wall. In case the wallpaper

17.

□① When going out please switch off all electric appliances. Especially please do notorder to prevent mold, condensation and outbreak of harmful insects.

garbage to garbage station.

Notes when going out

20.

Notice Board and Mailboxes□① Inspection schedules and important announcements will be posted on a noticeboard on the ground floor. Please check the notice board regularly.
② Important documents and information and luggage/mail notices will be put toyour mailbox. Please check your mailbox daily.
21.

Common Facilities Usage Time

⑧ Playing mahjong and musical instruments annoying other residents andneighborhood.

□① Culture Hall
8:00～22:00 Open

⑨ Raising and/or temporarily bringing in dogs, cats, birds, fish and any other
22:00～8:00 Closed

animals.

② Kitchen Lounge⑩ Bringing in and using drugs.

As a general rule, kitchen lounge is only available for 1R residence.

⑪ Posting the nameplate in other than specified place, or displaying other namethan the contracted resident.

③ Laundromat (Coin Laundry)
As a general rule, Laundromat is only available for 1R residence.

⑫ Display any characters on the door, balcony handrail, outer wall or window.

④ Coin Shower⑬ If the resident is found a member or associated member of mafia gang as

As a general rule, Coin shower is only available for 1R residence.

prescribed by law concerning the prevention of improper conduct by gangmembers, organizing and/or participating in the meetings of such organizations⑤ No time limits apply to other communal areas such as hallways and stairs,
however loud talking and annoying behavior to other residents is forbidden.
22.

Other restrictions on use of shared facilities□

24.

Patrols and inspections□① Please use TV, laundry, kitchen and other rental equipment properly according to① Management reserves the right to check and verify whether the above rules andits usage, and mind other residents. Pay attention when using shared equipment,

regulations are being observed properly. In case of suspicious behavior andwhich is provided for everybody’s use.

queries of rule violation the Management might inspect the room.

② It is forbidden to leave personal belongings in common areas like stairways,23.

the contract will be annulled.

25.

Management Office Business Hours□

hallways. Since these common areas serve as an evacuation route in case of

Open: Monday～Friday 9:00～18:00

emergency please keep them clean and free from personal belongings.

Closed on Saturdays, Sundays and National Holidays

Other restrictions forbidden acts□

① Using emergency stairs except for the emergency cases.
② Entering the restricted areas such as rooftop, vacant rooms, etc..
③ Bringing in heavy objects (large safe piano), hazardous materials (guns, kerosene
heaters) or acts that would disturb or endanger neighbors.
④ Parties in the room and acts that would disturb other residents and neighbors.
⑤ Annoying other neighborhood by noise and vibration.
⑥ Behavior violating public order and morality.
⑦ Installing and usage of equipment that affect capacity of power and water supply
equipment.

26.

When moving out □① If you wish to cancel your contract during the term of the contract, a notification
to the Management Office will be needed at least one month before the day you
wish to move out. One month rent and management fee will be charged from thedate of submission of the "Cancellation Notice".
② As this building is a YNU student dormitory, if you wish to move out at the end of
the semester, you must move out latest by 25th in March (when you move out inspring) and 17th in September (when you move out in fall). Therefore, please be
careful when to move to another student house or general property.

28.

Loss of residence eligibility □e.g. "Moving out of Ooka IR on October 3rd in order to moving into another① In case of losing the status (includes repeating a year, leave of absence,apartment on October 3rd": ⇒In this case, he or she is not able to stay in Ooka IR

suspension over 3 months) at YNU (or other educational institution you belong to),until October 3rd, and has to move out by September 17th in order to provide theyou will lose the residence eligibility at Ooka International Residence and mustroom to incoming students from the beginning of Fall Semester.

leave the property immediately. In case of repeating a year, re-contract for one
year at longest may be allowed if YNU’s approval is received.

③ In the term from March 26th to May 31st / from September 26th and November 30th,② Frequent violations or a serious violation of the housing rules will lead to acontract cancellation will be limited; If you are leaving on or after March 26 th

move-out order after consultation by the university and the management(when you move out in spring), the rent payment until May 31 st will be needed. If

company.

you leave on or after September 25th(when you move out in fall), the rent payment
until November 30th will be needed.

③ Any act of discarding the honor of YNU and/or other inappropriate act as a YNU
dormitory residents will lead to a move-out order upon consultation between YNU
and the management.

e.g. "Moving out of Ooka IR on November 25th in order to move into anotherapartment on November 25th": ⇒In this case, he or she is not able to terminate
the room contract on November 25th, and the rent payment until November 30th

I have understood “YNU Ooka International Residence Housing Rules” and herewith I

will be needed even if the actual move-out date is November 25th.

promise to strictly observe them. Moreover I am aware that in case I am subject to be
expelled from the Residence due to violation of the rules I shall understand and not object.

④ In case the academic calendar changes, the latest moving-out date may change
and it may be earlier than indicated in this housing rules.
27.

About final rent and management fee payment□① Full month rent and management fee payment is required for the final month of_________Y_________M________D
YNU Ooka International Residence Room #_________

the contract regardless of on what date of the month the contract is terminated.

Full Name__________________________② Overpaid rent and management fee for the remaining days of the month after

Signature____________________________

termination date will be refunded to residents’ own bank account following thecompletion of room inspection and accounting process.
③ Refund process takes approximately 3 to 4 weeks.
④ Refund amount will only be transferred to bank accounts in Japan. Refund will
not be made to over-sea bank account or by cash.