APU-Net GuideVerAPU Information Systems

Policy and User Guide for Network Security and Privacy

1.0

Last updated: 2014/9/30
Operating SystemAll users

Introduction
This document stipulates the policy and guidelines for the usage and security of computer systems
and networks at Ritsumeikan Asia Pacific University (APU).
The following guide applies to all members of the university who use its resources for teaching andresearch.

Guide
Prohibition of Unauthorized Access
When using the network, you are forbidden from attempting to gain unauthorized access to thesystem or illegally access another person's account.

Restrictions on Programs and Homepages that Require Password Authentication
For the sake of security and to protect personal information, you may not use programs that ask foruser account names and passwords or other online fill-in forms on the APU-Net system. If you need toemploy user authentication, which permits users access to a certain area, please contact theInformation Systems Office.

Prohibition of Sharing User Accounts
Users are identified on the system by their user names and passwords and can access theirpersonal data. For this reason, you are not permitted to share you user account with another person,transfer your user account to another person, or let another person use your account. If you would liketo share a user account and password with someone else, please contact the Information SystemsOffice.

User Responsibilities
APU-Net users are responsible for using their accounts properly. Prevent information leaks byavoiding passwords that can be easily guessed by someone else (e.g., your name or date of birth)and by changing your password regularly.
Also be aware that it is easier for someone to steal your password and abuse your account if you
write it down on a piece of paper or in your daily planner.

Ensuring System Security
All students, faculty and staff at APU are responsible for take ample security measures whenattempting to connect to the APU-Net system.
For example, if your personal computer gets infected with a virus, worm or other piece of malicious
software, it can attack the network and other systems connected to it. When an infection or attack

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APU Information Systems

Policy and User Guide for Network Security and Privacy

1.0

Last updated: 2014/9/30
Operating SystemAll users

originating from your device is detected, the system administrator may suspend your connection toAPU-Net without warning and deny you access to the system until security countermeasures arecomplete.

Prohibition of Inappropriate Use of APU-Net
You are prohibited from using APU-Net to illegally access other systems.
You may not use APU-Net to engage in illegal activity or in ways that violate the university'sregulations.

Reporting Obligations
All users are asked report any security issues they may find on any of the APU systems to theInformation Systems Office. In the event that a potential security flaw is detected on a system, toprotect your personal data, please do not use that system until the Information Systems Officecompletes its review.

Regular Security Checks
Please be aware that the Information Systems Office conducts regular security checks of theinformation system and network.

Protection of Privacy
User files and user information must be carefully protected as forms of personal information.
Attempting to access another person’s protected files or data is considered a severe security breachand may be subject to disciplinary action.

Responsible Use
The APU-Net system exists to assist students, faculty and staff in their day-to-day studies, teaching,research and work. Using more system resources than you require by storing a large number of data
files on the server or otherwise intentionally interfering with the normal operation of systems andnetworks is prohibited. In addition, please do not use APU-Net to play online games.

Prohibition of Commercial Use
APU-Net cannot be used for commercial purposes or economic gain unless permitted by theuniversity. This includes developing software, writing text or creating media for commercial purposes
or preparing advertising and/or presentations for said goods or services.

Violation of This Guide
If you violate any of the rules in this guide, access to your user account and the network may besuspended immediately without warning. In some cases, you may also lose future APU-Net privileges.
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VerAPU Information Systems

Policy and User Guide for Network Security and Privacy

1.0

Last updated: 2014/9/30
Operating System

All users

relevant university committee. When the misuse of APU-Net is found to be criminal in nature, students
may face suspension or involuntary withdrawal, and faculty and staff may face suspension orseverance. Criminal prosecution may also be pursued.
【Contact Information】
Please contact the Information Systems Office with any questions or comments.
Information Systems Office
Location:
Email:

Building D, 3rd Floor

Hours:

Mon-Fri, 10:00-16:30

system@apu.ac.jp

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