Karasuma-dori

Shokoku-ji

Karasuma-doriStudent
Health Center

Karasuma-dori

MainGate

ChapelShiseikan Clarke
Memorial

HarrisScience Hall

Lodge

Chienkan

KofukanTokushokan

Yushukan

Lodge◆ Kyotanabe Campus
https://cjlc.doshisha.ac.jp/english/studentlife/index.html
West Gate

Yushukan

Lodge

Keimeikan
Koenkan● =AED

Kohakukan

Kyotanabe
BekkanChishinkan
NigokanLearned Memorial Library

Chishinkan
Ichigokan

Health Service Center

Shigyokan

South Gate

Imadegawa-gomon Gate
Inui-gomon
Regional Evacuation Area
Gate

Keimeikan
KoenkanShowerfacilities
Rugby Ground
Athletic House
Banjokan
Sports Club
Evacuation Area1
Headquarters
Athletic Field
Swimming
Tennis Pool
Davis
Memorial
Courts
Evacuation Area 2
Auditorium
Baseball Ground
BaseballIshinkan
GroundKohkikan
Keikikan
Shionkan
Kochikan
Chomeikan
LoungeYutokukan
Hoshinkan(West)
Dining Hall/ All-Purpose
School StoresAuditorium
Shishinkan
Rikagakukan
Yutokukan(East)
SokokanChigenkan
Keidokan
Shoshinkan

Chishinkan
Sangokan

MainGate

Imadegawa-dori

Chienkan

Kofukan

Shinseikan

Taishinkan
AmherstEast House
Divinity Hall Gate

Meitokukan

Library

Meitokukan

Tokushokan◆ Kyotanabe Campus

Guest House

Hall

Guest House

Taishinkan
AmherstEast House
Divinity Hall Gate

Kyoto Imperial Palace

Shokoku-ji

West Gate

Shiseikan Clarke
Memorial Hall

HarrisScience Hall

Imadegawa-gomon Gate
Inui-gomon
Regional Evacuation Area
Gate

Neiseikan
FusokanShingikan Shoeikan

Library

Keishikan

West Gate

Hakuenkan

Ryoshinkan

Lodge

Imadegawa-dori[Muromachi Campus]

Lodge

FusokanChapelWest Gate

Muromachi-doriShimmachi-doriKarasuma-dori

Jinshinkan
Rinkokan

Lodge
North Gate

Kambaikan

Neiseikan

MainGate[Imadegawa Campus]

Shimmachi Student UnionIkushinkan
BekkanKeishikan

Regional Evacuation Area

Kyoto Imperial Palace

Korinkan

Main
Gate

Doshisha International Junior & Senior School

Training Plant Annex
Chishokan(South)
Laboratory (Psychology) Chishokan(North)Historical Museum
Engineering
Training Plant

Center for Christian CultureChishokan(South)Chishokan(North)
Laboratory Laboratory
Mukokukan(Electric/Electronic)(Engineering)
Doshisha Rohm Memorial Hall

IT & Media CenterNorth Gate

Neesima
Doshisha Women's College of Liberal Arts
Memorial Auditorium● =AED
Showerfacilities
Rugby Ground
Athletic House
Banjokan
Sports Club
Evacuation Area1
Headquarters
Athletic Field
Swimming
Tennis Pool
Davis Memorial
Courts
Evacuation Area 2
Auditorium
Baseball Ground
BaseballIshinkan
GroundKohkikan
Keikikan
Shionkan
Kochikan
Chomeikan
LoungeYutokukan
Hoshinkan(West)
Dining Hall/ All-Purpose
School StoresAuditorium
Shishinkan
Rikagakukan
Yutokukan(East)
SokokanChigenkan
ShoshinkanKeidokan
Shinseikan

Waseda University’s “Earthquake Response Manual”
Chishinkan
Sangokan(pocket-sized edition, mobile phone website edition and digital book edition are all available in Japanese and English)
Training Plant Annex
Chishokan(South)
Laboratory (Psychology) Chishokan(North)Historical Museum
Engineering
Training Plant
Center for Christian CultureChishokan(South)Chishokan(North)
Laboratory Laboratory
Mukokukan(Electric/Electronic)(Engineering)

Kohakukan

Kyotanabe
BekkanChishinkan
NigokanLearned Memorial Library

Chishinkan
Ichigokan

In addition to the indispensible pocket-sized print edition of this manual, a more detailed website edition for use with mobile phones isalso available. A digital book edition has also been prepared, and students are recommended to download this edition so they have it
available in the event of an emergency. All three editions are available in English.
Health Service Center

Shigyokan

South Gate

Main
Gate

Korinkan

Doshisha Rohm Memorial Hall

Regional Evacuation Area

面

を

参

照

□ 現金（小銭も）□ チョコレート・あめ等□ 身分証明書（免許証等）□ 健康保険証□ タオル・ばんそうこう・ □ アドレス帳
包帯（家族、友人の連絡先□ 小型ライトを記入）□ 雨具（カッパ等）□ 小型ラジオ□ ティッシュ・ウェッ □ 携帯充電用 USB ケー
トティッシュ
ブル□ 非 常 用 保 温 ア ル ミ □ ポリエチレン製ごみ袋
シート□ 油性マジックペン

大地震
学生用

□ 印鑑
□ 上着・下着・靴下□ リュック□ 懐中電灯□ ろうそく□ 缶切り・栓抜き□ 洗面用具□ 非常用食料・水

その他メモ
建物の損壊や交通機関に大きな被害がでるような地震（震度 5弱程度以上が目安）が発生した場合は、本マニュアルを参考にして、身の安全を守り落ち着いて行動してください。

緊急時パーソナルメモ

認

学

部

1
2
3

MEMBER UNIVERSITIES
伝言の再生

171 ガイダンスが流れる
へ電話をかける

1● 窓や棚、ガラスなど割れたり中のものが飛び出しそうなものから離れる。
● 机の下などにもぐるか、バッグ・衣類などで頭を覆うなどして、落下物から頭と手足を守る。
● 余裕があれば、ドア付近にいる
人は、ドアを開け、出口を確保する。
● 実験中など火気を扱っている時は、身の安全の確保を最優先 し、 一 旦 火 気 か ら 離 れ る。
また、薬品などを使用している時にも一旦薬品から離れる。
● 広場やグラウンドなど、落下物がない場所にいる場合は、その場で座り込み揺れがおさまるの
を待つ。

学籍番号

緊急連絡先
住

所

電話番号

Aichi
University
2
Aoyama Gakuin University
Asia University
Atomi University
Baika Women’s University
Bunkyo University
Bunri University of Hospitality
Chikuchi Jogakuen University
Chukyo University
Chuo University
Dokkyo University
Dokkyo Medical University
Doshisha University
Doshisha Women’s College of Liberal Arts
Ferris University
Fukuoka University
Fukuoka Jo Gakuin Nursing College
Fukuoka Jo Gakuin University
Gakushuin University
Gakushuin Women’s College
Hakuoh University
Hannan University
Himeji Dokkyo University
Hiroshima Jogakuin University
Hiroshima Shudo University
Hosei University
Hyogo College of Medicine
Hyogo University of Health Sciences
International Budo University
International Christian University
International University of Japan
生年月日

市外局番＋固定電話の番号※NTTが被災地と定めたエリア内※被災地内の固定電話のみに提供されるサービスです。
※被災地内の固定電話に対する録音・再生は携帯電話からでもご利用になれます。
※被災地外から被災地内の固定電話への録音は規制される場合があります（再生は利用可能）。

法を事前に覚えられるよう、体験利用提供日が設定されています。

月三が日（1月1日0:00～1月3日24:00）
7:00）
・防災とボランティア週間（1月15日9:00～1月21日17:00）

持

病

常用薬

アレルギー

大学にいる時の避難場所
自宅近くの避難場所
家族との待ち合せ場所
家族と共有しておきましょう※記入は油性のペンを使用してください。

First issued: January 2015

通学中

電話 で連絡・確認
NTT災害用伝言ダイヤル

p/

YES

その場所を動かないNO

避難場所へ避難落ち着いたら①
家族への安否連絡※裏面を参照ポイント
自分自身の心構え● 冷静に、落ち着く。
● 火を扱っている時は、あわてずに火の始末をする。
● 火災が起きていないか？火災の場合は自分の身が安全な範囲で周囲の協力を得ながら初期消火。
また、消火が困難と判断した場合は、火から離れる。
● 負傷者はいないか？負傷者がいる場合は安全な範囲で周囲の協力を得ながら応急手当をし、事務局へ連絡。
● 建物の傾き、壁のひびなどを確認。
● 余震の可能性もあるため、あわてずしばらく様子を見る。

避難場所へ移動する判断基準● ガラス、黒板、テレビなどが倒れるおそれがなく、天井からの落下物や薬品の流出が無いと確認できた場合は、その場にとどまる方が安全である。

落ち着いたら②● 周辺の状況を注意し、身の安全の確保を最優先とする。
● 塀、電柱、自動販売機などから離れ、落下物にも注意する。

行動に移るときの注意点● 火災の場合は煙を吸わないよう、タオルなど
で口を覆う。
● どのルートで移動すれば安全か確認し、エレベーターは使わずに階段で移動。

フリーメモ

NO

避難
場所へ

大学へ
安否報告
※裏面を参照大学ではあらかじめ以下の場所を避難場所として想定していますが、地震時の状況により安全な場所へ避難してください。

安全が確認されるまで大学にとどまる［早稲田キャンパス］
早稲田キャンパス［戸山キャンパス］
戸山キャンパス記念会堂前広場［西早稲田キャンパス］
西早稲田キャンパス中庭［所沢・東伏見・喜久井町キャンパス］
各グラウンド［各務記念材料技術研究所］
正面玄関前［本庄キャンパス］
93・94号館前広場、本庄高等学院
グラウンド［TWIns］
東京女子医大総合外来北側広場● 事前に家族と相談して決めた避難場所に移動する。ただし、被災場所やその場の状況によっては安全を最優先し別の避難場所に移動する。

余震が落ち着き、帰宅手段等の安全が確認されるまで無理に帰宅せず、原則として大学や避難場所などにとどまりましょう。
なお、通学途中などに徒歩で帰宅する目安の距
離は 10km 以内とされています。あらかじめ、
自宅と大学間の距離や帰宅経路を確認しておきましょう。また、情報収集の際には、チェーン
メールやうわさなどにまどわされず、大学や公共機関、テレビ・ラジオなどからの正確な情報を入手して行動しましょう。

早稲田大学から10㎞の地図
成増◎
練馬
高野台
◎
上井草◎

高井戸◎

◎赤羽
◎下赤塚

◎富士見台
◎下井草

◎
荻窪
下高井戸
◎

経堂◎

家族の電話番号

◎舎人公園

◎
谷在家

◎綾瀬

北千住◎

池袋
◎

早稲田大学
●

新宿◎

上野
◎

◎四ツ谷

渋谷◎
◎
三軒茶屋

都立大学◎

四ツ木
◎

◎
亀戸
◎ 平井

◎越中島
◎新橋
◎潮見

五反田
◎

◎有明

大井町◎ ◎新木場

東京湾● 多くの人が一斉に帰宅すると各所で混雑が発●多くの人が一斉に帰宅すると各所で混生するため、余裕を持つことも大切。周りの状況を確認してから帰宅しましょう。
雑が発生するため、余裕を持つことも● 大切。周りの状況を確認してから帰宅
災害時の歩行速度は約 2.5km/ 時程度、10km
は４時間を要することになります。
しましょう。
● 日没後の行動は危険です。夜間は犯罪に巻き●災害時の歩行速度は約2.5km/ 時程込まれる可能性もあるため、１人での行動は避けましょう。 は 4 時間を要することに度、10kmMusashino Art University
Nagoya Gakuin University
Nanzan University
Nihon University
Notre Dame Seishin University
Osaka Gakuin University
Osaka Jogakuin University
Osaka Medical College
Otani University
Otemon Gakuin University
Rikkyo University
Rissho University
Ritsumeikan University
Ritsumeikan Asia Pacific University
Ryukoku University
Ryutsu Keizai University
Seigakuin University
Seijo University
Seikei University
Seinan Gakuin University
Seisen University
Sendai Shirayuri Women’s College
Senshu University
Shibaura Institute of Technology
Shirayuri College
Showa Women’s University
Soka University
Sonoda Women’s University
Sophia University
St. Andrew’s University
St. Catherine University● 避難中は警察や消防の指示に従う。

緊急時に必要な情報を事前に記入してください

自宅へ

ポイント

● 被害状況を正しく把握する。

Ishinomaki Senshu University
Japan Women’s University
Jissen Women’s University
Josai University
Josai International University
Juntendo University
Kansai University
Kanto Gakuen University
Kanto Gakuin University
Keio University
Keisen University
Keiwa College
Kobe College
Kobe Kaisei College
Kogakkan University
Kokugakuin University
Komazawa University
Konan University
Kurume University
Kwansei Gakuin University
Kyoritsu Women’s University
Kyoto Sangyo University
Kyoto Seika University
Kyoto Tachibana University
Matsuyama University
Matsuyama Shinonome Women’s University
Meiji University
Meiji Gakuin University
Miyagi Gakuin Women’s University
Musashi University
Musashino University

YES

ポイント

http://www.waseda.jp/top/about/work/organizations/general-affairs/safety/earthquakes
名

伝言の録音

自分の
身を
守る

揺れがおさまったらポイント

対応マニュアル

その他非常時に必要なアイテム※ 記入は油性のペンを使用してください。

地震
発生

North Gate

自宅に歩いて帰れる？

日頃から携帯しておくと便利な物□ 貯金通帳□ 常用薬とその処方箋□ 運動靴□ 卓上コンロ□ ひも・ロープ□ 予備電池□ スリッパ□ 使い捨てカイロ

地震発生直後

第 8 版 2014 年 4 月 1 日改訂
本マニュアルは緊急時を想定し、耐水性に優れた丈夫な紙（原材料：石）を使用しています。
また、カラーユニバーサルデザイン（色の使い方）と、ユニバーサルフォント（UD フォント）を採用しています。

緊急避難アイテム

IT & Media Center

Neesima
Doshisha Women's College of Liberal Arts
Memorial Auditorium

Doshisha International Junior & Senior School

氏

ジをご
ついて

◆ Imadegawa Campus

Ryoshinkan

Shingikan Shoeikan

Shikokan

Regional Evacuation Area
Kyoto Imperial Palace

Keisuikan

が爆発的に増加し、つながりにくい状況になった場合、提供る

Handbook for International Students[Shimmachi Campus]

連 絡 ・ 確 認 方 法言」
ク。

Evacuation Route
外国人留学生ハンドブック

自分のいる場所は安全か？

html

けま
ロー
。

[Karasuma Campus]

Muromachi-dori

ペー
せくKeisuikan

大 学 に い る 時

びリ

MainGate[Shimmachi Campus]

Shimmachi-dori

等のHakuenkan[Muromachi Campus]

Lodge

Rinkokan

同志社大学

徒歩

[Imadegawa Campus]

Lodge
North Gate

Kambaikan
Student
Health Center(Japanese, English, Chinese and Korean editions)
Each edition of this handbook contains maps in the respective languages, showing evacuation routes and the locationsof automated external defibrillators (AED) at Doshisha University’s Kyotanabe and Imadegawa campuses.

２０１４

等）
認
先等

Shikokan

Regional Evacuation Area
Kyoto Imperial Palace

Shimmachi Student UnionIkushinkan
BekkanJinshinkan

Handbook for International Students

なく
被害
んな
う。

◆ Imadegawa Campus

Doshisha University’s “Handbook for International Students”

外国人留学生ハンドブック

裏[Karasuma Campus]

Evacuation RouteE X A M P L E

As of April 2014

Taisho University
Takushoku University
Tenri University
Toho University
Tohoku Gakuin University
Tohoku University of Community Service
and Science
Tokai University
Tokiwa University
Tokyo Dental College
Tokyo Healthcare University
Tokyo Keizai University
Tokyo University of Agriculture
Tokyo University of Information Sciences
Tokyo Woman’s Christian University
Tokyo Women’s Medical University
Tomakomai Komazawa University
Toyo University
Toyo Eiwa University
Toyo Gakuen University
Toyota Technological Institute
Tsuda College
University of Marketing and Distribution
Sciences
University of the Sacred Heart, Tokyo
Wako University
Waseda University
Yamanashi Eiwa College
Yokkaichi University
Yokkaichi Nursing and Medical Care University

（目安）

なります。
月 日

日の出

6 月 20 日

04：25

19：00

9 月 20 日

05：27

17：41

12 月 20 日

06：46

16：31

3 月 20 日
05：45●日没後の行動は危険です。

日

没

17：53

※悪天候の時は暗くなる時間が 1 時間ほど早くなると予想されます。

HAZARD
PREPAREDNESSMANUALHow to provide support to international students when a disaster occurs

The Japan Association of Private Universities and CollegesInternational Cooperation Committee

Making advance preparations for a major disaster and responding to such a disaster

Making systematic preparations
based on experience
The Great East Japan Earthquake and the ensuing nuclear accident in Fukushima in March 2011 caused damage on
an unprecedented scale, and taught us many lessons about disaster preparedness. Many universities in areas affectedby the catastrophe were used as evacuation shelters, and their major contributions to the region by serving as bases
for disaster relief volunteers and as hubs in the region’s reconstruction and restoration are still fresh in the memory.
Many private universities and colleges in the Tokyo metropolitan area also played their part by serving as temporary
shelters for people who were unable to return home because transport networks were badly affected by the disaster.
Unfortunately, earthquakes and typhoons are an inescapable part of life in Japan. This is precisely why it isessential to know how best to respond when a disaster strikes. Experts have predicted that devastating earthquakes
could strike directly under Tokyo, in the Tokai region in central Japan, and in the Nankai Trough south of Honshu. By
acknowledging that these events could happen at any time, we can use lessons learned from the Great East Japan
Earthquake to effectively prepare for a disaster.
This was why, on March 28, 2014, the International Cooperation Committee of the Japan Association of Private
Universities and Colleges published a hazard preparedness manual for university staff in charge of international
students. We encourage the association’s member universities to use the information contained in this manual as aset of guidelines for their disaster response preparations. Each member university should make its own preparationsin accordance with its location and size.
We have now compiled a summary of this manual in English. By introducing some of the efforts being made by
private universities in Japan, and our member universities in particular, this manual will provide information to people
with an interest in studying in Japan giving them peace of mind and helping them prepare for their time here.

Minimizing unexpected situations
and bolstering preparations
This manual has been compiled with the assistance of many of our member universities and related organizations, ata time when memories of the March 2011 disaster are still relatively fresh and detailed records are available. We mustremain aware that earthquakes are not the only disaster that we should be prepared for. It is important to anticipate
various situations that could arise during various large-scale disasters.
Since the Great East Japan Earthquake occurred, disaster response preparations have been reviewed andimproved all over Japan. In order to minimize the chance of unexpected situations occurring, this manual draws on
many observations made since the disaster. By following this manual, private universities and colleges in Japan areable to maintain a certain level of preparedness for a major disaster. We hope that sharing this information with theworld will demonstrate that international students can study in Japan safely and with peace of mind.
The Japanese version of this manual and related materials can be downloaded from the following link:
http://www.shidairen.or.jp/blog/info_c/international_c/2014/03/28/14689

The Japan Association of Private Universities and CollegesInternational Cooperation Committee
Trustee of the International Cooperation Committee

Junko Hibiya
Chairperson

Masato Kurabayashi

Disasters and international students

International students with little knowledge or experience of earthquakes and other disasters

Whena disaster strikes, even international students who speak Japanese well enough to converse and live inJapan comfortably might become unsure of what to do. If such disasters rarely occur in their home country,
international students might lack experience or knowledge about such events. Under these conditions, a lack of experienceor training may lead to panic.
To enable international students to respond and take action in the same way as Japanese students and other students
with experience of disasters or training in disaster situations, it is important to hold emergency training exercises and shorttraining courses before an emergency arises.

STEP

1

Provide students with correct knowledge
about earthquakes and other natural
disasters

At orientation sessions held when international students enter
university, clearly explain about earthquakes and the othernatural disasters that can happen in Japan. Use photographs andinformation based on real-life experiences to make students awarethat such disasters could happen at any time.

POINT

local government in Japan compiles pamphlets on! Eachpreventing disaster damage. Many of these pamphlets

are available in several languages, and can be useful in helping
international students prepare for an emergency.
EXAMPLE

Prevention Guidebook for Foreign
EX “Disaster
Residents” compiled by the Okayama

prefectural government
http://www.pref.okayama.jp/page/detail-31559.html

STEP

2

Hold emergency training exercises annually,
and check what support international
students need

It is important to make international students aware of what to
do in disaster situations through experience-based learning. Bytaking part in annual emergency training exercises, international
students can gain experience in disaster situations, learn how tobest respond if a disaster happens and familiarize themselves with
evacuation routes.

POINT

actual emergency training can reveal problems! Conducting
and aspects of disaster response plans that are in need of

improvement.
Most universities conduct annual evacuation exercises andother drills to practice how to respond in the event of a majordisaster.

A disaster drill conducted at
Aichi University, Japan

STEP

3

Distribute disaster prevention manuals tothe students, and encourage them to always
be prepared for an emergency

Compile and distribute manuals that tell students what to do during
and after a natural disaster. The manuals should contain basic
information about disasters and the best way to act if such an event
should occur. The manuals should also contain information about
who to contact if a disaster strikes, and have space for students to
add any contact details they might need in an emergency.

EXAMPLE

Kyoto City Fire Department has made cards bearing
EX.1 The
Japanese instructions that foreigners can show to Japanesepeople when they need to call for help in an emergency.
http://www.city.kyoto.lg.jp/shobo/page/0000072291.html

University (Tokyo) has made Japanese and English
EX.2 Waseda
versions of a pocket manual outlining how to react during
and after a major earthquake.
University (Kyoto) has made English, Chinese andEX.3 Doshisha
Korean versions of maps showing evacuation routes.
Ishinomaki Senshu University (Miyagi) has prepared two
evacuation maps—one for use in the event of a tsunami or flooding,and one for use in the event of a fire or when a building collapses.

HAZARD PREPAREDNESS MANUAL

1

Making advance preparations for a major disaster and responding to such a disaster

When a large-scale disaster occurs
Anticipating possible situations that may occur during a disaster makes it possible to prepare forsuch situations in advance.
1 Initial stage

2 Several days and weeks after the disaster

3 Period of rebuilding daily lives

4 In due course

Safety verification system initiated

D
i
s
a
s
t
e
r
o
c
c
u
r
s

Instruction toconfirm safetyof students andensure students
remain safe

Support forinternational students

Confirmed• Take care of each student as individual
situations demand

Unconfirmed• Continue collecting information• Request cooperation from local authorities• Visit students (if possible)

Perform tasks assigned
within the university

Confirmed

Compile information
about students’safety and damage
caused by disaster• Decide whether to delay or cancel new intake of international students

Transmit accurate
information

Carry out plan

• Decide whether to cancel classes• Decide on a plan for how to manage class cancellations
Supply information

Handling inquiries
from outside
the university andproviding information

Student’s school in homecountry
Relevant institutions andorganizations• Respond to various inquiries

Preparation

Confirm beforehand division of roles and types of orders to beissued at the university

A disaster can cause power blackouts and it might be impossible
to use telephones and the Internet. It is important to consider andprepare various ways to contact students and confirm they are safe.

Reconfirming instructions and orders that will be issued at
the university and assigning specific roles within the sections
responsible for looking after international students will make iteasier to quickly take action in an emergency.

CHECK

Establish how to contact

Connections through university
Department inthey
Other sections whichareenrolled

HomestayfamilySeminar class
Teacher
Other students

2 each student through his or Real estate

her personal networks

agentInternational
Classes
student
Students

CHECK

Friends
International
student

International
student
networks

Tutor systemStudents

International
student
networks

Student
dormitory
Students

Connections
with otherinternational
students

Establish how to contact
3 international students who
are away on holiday or conducting
job-hunting activities

2

HAZARD PREPAREDNESS MANUAL

Compile records
Confirm points that
could be improved

University Disaster Countermeasures Headquarters

People in charge of sections responsible for international exchanges
Help for students
Confirm their safety Manage proceduresfor International students

university will need support and accurate, up-to-date information from the Japanese government.

Preparation

Swiftly issue instructions

International
exchange
section
Staff

Confirmation
completed
Resumption

Support for individual students

Confirm each student’s contact details and how to reach them inan emergency

EX

Delay or cancellation

Continued support
activities• Cooperation

Preparation

Ascertain each student’s
1 contact details, including
social networking service accountdetails.

Cooperation

Continue and repeat

Initial stage

EXAMPLE

Student decides not to evacuate• Provide necessary information• Provide mental health care and counseling• Provide information about safety of students• Provide accurate information about
university and disaster-hit areas

It is important to prepare various support systems and check these support systems so international students can quickly receive
assistance if a major disaster occurs. Based on the lessons learned from the Great East Japan Earthquake, these tasks should becompleted before a disaster happens.

CHECK

Academic studies resume• Registration procedures• Support while classes are suspended• Send out information about resumption of classes• Necessary procedures

Making a preparation checklist

Confirm students are safe

Evacuation elsewhere in Japan• Confirm contact details and planned schedule• Confirm evacuation period

Strengthen cooperation

At every stage of this process, the1

Return toJapan

Return permanently to home country• Deal with housing contract• Dispose of student’s personal belongings• Continue collecting information• Cooperation with local authorities• Visit students (if possible)

Unconfirmed

Coordinate information
to be transmitted

Educational matters

Give advice
about issues
includingevacuation or
return to homecountry

Return to home country temporarily• Confirm contact details and planned schedule• Confirm period of stay in home country, andwhether student wants to return to Japan

Offer advice

Handle inquiries

Anticipating how best to assist individual students according totheir level of Japanese ability
When confirming the safety of international students and providing
individual support after a disaster, it might be necessary to provide
support individually tailored to each student’s level of Japaneseability. This process runs more smoothly when information,
including how the students will be grouped based on their language
skills, which students will get certain assistance, and how theuniversity will help them, is shared beforehand.

Providing information about the availabilityof assistance and regional cooperation
Preparation

Appealing for information and passing on information to students
who were away from the university when a disaster occurred, andpreparing for the university to become an evacuation shelter

Ensuring essential items for daily lives

When confirming the safety of international students, it may benecessary to instruct them to evacuate to an emergency shelter.
Because some students might be at or near their home and not on
campus when a disaster happens, it is important to make students
aware of the need to confirm where hospitals, evacuation sheltersand other facilities are located. It is also important to assume thatthe university could be designated as an evacuation shelter.

Preparation

CHECK

Preparing items for which additional consideration is needed,
especially for international students
When storing emergency supplies, particular consideration isneeded for some international students due to their different
customs and cultural practices. It is important to arrange these
items beforehand and to coordinate with other relevant bodies
within the university.

EX

EXAMPLE

Items needed for religious reasons (special consideration required for food)Confirm beforehand necessary information about what to do

1 if a student is away from the university when a disaster occurs
CHECK

Ensure local governments, support groups for foreigners and2 other organizations can work together when needed
Local government sections in charge ofinternational issues and foreign residents

Support centers that provide disaster
information in multiple languages

International exchange associations

Universities in other areas
etc.

HAZARD PREPAREDNESS MANUAL

3

Making a preparation checklist

2

Several days or weeks after a disaster4

Continually collect information and provide accurate information

In due course

Compiling reports and archives

Preparation

Preparation

At orientation sessions, tell students about basic disaster response principles

Compile records and preserve documents relating to the response to the disaster

International students have their own personal networks.
Consequently, the information they receive from Japanese media
reports following a disaster may differ from information theyreceive from their own country or personal networks. This cancreate confusion and increase anxiety.

Records of people’s experiences of the 2011 Great East Japan
Earthquake and 1995 Great Hanshin-Awaji Earthquake are valuable
resource materials that help universities plan their response to amajor disaster, particularly a major earthquake.

Preserving such materials and compiling such records shouldbe the first step in any future efforts to provide assistance tointernational students when a disaster happens.

EXAMPLE

EXAMPLE

EXAMPLE

EXAMPLESenshuEX.1 Ishinomaki
University

GakuinEX.2 Tohoku
University

GakuinEX.3 Kwansei
University

Konan University
EX.4 Library

It is important to remind all international students that theyshould take action in accordance with official information provided
by the Japanese government, local governments and their
university.

Handling requests for advice about returning to home country or evacuating
elsewhere in Japan

石巻専修大学 報 告書 第 3号

• Confirm and pass on instructions issued by embassies• Confirm student’s course of action and contact details• Confirm student’s intended length of stay in home country, andwhether they want to return to Japan• If transport networks have been severed, pass on government
information about ways student might return to home country• Handle inquiries from the Ministry of Education, Culture, Sports,
Science and Technology (MEXT); The Ministry of Justice’s• Confirm and pass on instructions issued by embassies• Confirm student’s course of action, contact details and intended
length of stay at evacuation location, and handle inquiries fromstudents about evacuation sites• Check condition of student’s housing while they are away
CHECK

3 When a student decides not to evacuate• Confirm and pass on instructions issued by embassies• Provide information necessary for daily living (planned blackouts,
the suspension of water supplies, etc.)• Mental health care and counseling (ensure student does not
become isolated)• Designate willing students as volunteer leaders

Coordinating contact with student’s school in home country
Preparation

After a major disaster, many partner universities will make inquiries
about their students in Japan. Creating reliable methods of contactthat can provide collated information about the safety of students
can simplify this process. Mailing lists and social networking
services are useful in this regard.

3

フォーラムチラシ※文部科学省「大学等における地域復興のためのセンター的整備事業」の一環として制作。

http://www.senshu-u.ac.jp/
ishinomaki/isocial/fukkou/shinsai_
report.html

2 When a student evacuates elsewhere in JapanSNS

Establish reliable communication methods

石巻専修大学 報 告書 第 3号

大学人としての使命「伝える、備える、行動する」

1 When a student returns to their home country temporarily

CHECK

3

2 011
3.11
東日本大 震災
大震災から学ぶ

CHECK		 Immigration Bureau; Japan Student Services Organization;embassies; and partner universities and institutions seeking
confirmation about status and plans of international students.

号

Following a disaster, in accordance with the policy of thegovernment in their home country, their own wishes, or the wishesof family members, some students might temporarily return totheir home country or evacuate to a region of Japan that has notbeen affected. Some students might return to their home country
or evacuate without notifying the university. To help prevent this,at orientation sessions it is important to clearly tell students what
they should do and who they should contact after a disaster has
occurred.

石巻 専修 大 学 報 告 書 第

2 011
3.11
東日本大 震災

東 日 本大 震 災

Preparation

At orientation sessions, tell students about basic disaster response principles and protocols

Mailing list

Furthermore, it is important to not only deal with such inquiries,
but also to take the lead in providing accurate information directly
to the relevant institutions.

http://www.tohoku-gakuin.ac.jp/
about/sinsai/

Helping students who temporarily return to their home country,
evacuate elsewhere in Japan or return to their home country permanently

http://www.adm.konan-u.ac.jp/lib/
profile/earthquake/

Be prepared for any eventuality

This manual has outlined some of the basic preparations that can be made before a disaster strikes. Of course, when a disaster actually
happens, the conditions and circumstances at each university will be different. It is important to conduct simulations and training
exercises that match the specific conditions of each university.
1

Anticipate the conditions when a major disaster strikes

Timing of the disaster (season)

Timing of the disaster (academic calendar)

Summer

WinterDuring term

Essential utilities may be cut
What if the power and water
are cut?

2

3

During vacation

Transport networks may be severed
What if telephones and theInternet do not work?

What if trains stop operating?

What if roads become
impassable?

Anticipate the conditions at the university when a major disaster happens

What if the university has been damaged?

Period of rebuilding daily lives

http://www.fukkou.net/news/
20110325_3.html

Who will make decisions affecting theuniversity in an emergency?

Display signs in university buildings thatinternational students can understandAnticipate the circumstances of international students when a major disaster happens

Where were they when the disaster happened?
Campus

Preparation

Residential areas

Somewhere else

At orientation sessions, tell students about basic disaster response principles and protocols, and compile checklists
It is important to help international students who wish to return
permanently to their home country, as well as helping students
who have returned to their home country temporarily or have been
evacuated elsewhere in Japan with the procedures involved when
they wish to resume their academic studies.
Close cooperation especially in terms of academic affairs
will be needed for students wishing to resume their studies. Fullconsideration must be given to developing close cooperation
among the various university departments.

4

HAZARD PREPAREDNESS MANUAL

If a student returns to their home country permanently, problems
may arise with the disposal of their personal belongings and thetermination of their housing contract. At orientation sessions, it isimportant to carefully explain such issues to the students.
An international student who has been severely affected bya disaster may need assistance in order to gain full access to thevarious support measures available.

+

Consider the various circumstances of the international students

Where were they when the disaster happened?
• Student has a Japanese family and relatives• Student has brought their family to Japan from their home country• Student is living with a homestay family• Student’s home has been destroyed in the disaster• Student is scheduled to begin at university and was affected in a disaster zone before classes started

HAZARD PREPAREDNESS MANUAL

5