Form 1: Proposal for a new field oftechnical activity
Circulation date:2016-08-16

Reference number(to be given by Central Secretariat)

Closing date for voting:2016-11-16
Proposer:

ISO/TS/P

SAC

262

A proposal for a new field of technical activity shall be submitted to the Central Secretariat, which willassign it a reference number and process the proposal in accordance with the ISO/IEC Directives(part 1, subclause 1.5). The proposer may be a member body of ISO, a technical comm ittee,
subcommittee or project committee, the Technical Management Board or a General Assemblycommittee, the Secretary-General, a body responsible for managing a certification system operating
under the auspices of ISO, or another international organization with national body membership.
Guidelines for proposing and justifying a new field of technical activity are given in the ISO/IE C
Directives (part 1, Annex C).
The proposal (to be completed by the proposer)
Title of the proposed new committee (The title shall indicate clearly yet concisely the new
field of technical activity which the proposal is intended to cover.)
Exhibitions, events and conventions.

FORM 1 – Proposal f or a new f ield of technical activ ity
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Scope statement of the proposed new committee (The scope shall precisely define thelimits of the field of activity. Scopes shall not repeat general aims and principles governing
the work of the organization but shall indicate the specific area concerned.)Standardization of exhibitions (trade shows, trade fairs), events and conventions (conferences ,congresses, meetings, forums, seminars), including terminology, classification, statistics,
information system, safety control, service and personnel requirements, and sustainability
management.

FORM 1 – Proposal f or a new f ield of technical activ ity
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Proposed initial programme of work (The proposed programme of work shall correspond toand clearly reflect the aims of the standardization activities and shall, therefore, show the
relationship between the subject proposed. Each item on the programme of work shall bedefined by both the subject aspect(s) to be standardized (for products, for example, theitems would be the types of products, characteristics, other requirements, data to besupplied, test methods, etc.). Supplementary justification may be combined with particular
items in the programme of work. The proposed programme of work shall also suggest
priorities and target dates.
Formulation and revision of international standards in the fields of exhibitions, events, andconventions (which shall be abbreviate as “EEC”) will be launched covering four aspects: basic
standards, including terminology, classification and c ommon symbols; data and information
standards, including data statistics and auditing, information acquisition and exchange; on-site
service standards, including process, requirements of quality, and surveillance; supporting
services, including logistic, catering, stand-fitting, etc.
Initial work shall include the following projects:
A. Basic standards- Revision and update of ISO 25639:2008.
- Classification and terminology of congresses and conventions: a standard which classifies
different types of congresses/conventions and defines the terminology, to facilitate theinternational communication in the industry.
B. Data and information standards- Auditing rules for exhibition statistics: a standard which normalizes the auditing process of
exhibition statistics, to ensure the reliability of exhibition data.
- Critical data definition for exhibitions, events, and conventions: a Public Available Specification(PAS) which defines the critical data of participators (visitors, exhibitors, delegates), to establish
a universal communication interface for different information systems.
C. On-site service standards- Guidance on exhibition on-site service: a standard which defines the scope of exhibition on-site
service and specifies the key requirements, to promote the quality of service and optimize visitorsand exhibitors’ experience.
- Guidance on congress/convention on-site service: a standard which defines the scope of
congress/convention on-site service and specifies the key requirements, to promote the quality ofservice and optimize delegates’ experience.
D. Supporting standards- Guidance on the environmental assessment of stand-fitting: a standard which establishes a fulllife-cycle environmental assessment scheme for stand-fitting, to promote the adoption ofenvironmental-friendly and low-emission stand-fitting projects.
- Requirement for exhibition logistical service: a standard which normalizes the procedure oflogistical service, to promote the quality of logistical service and optimize consumers ’ experience.
The work will start from basic standards as well as data and information standards to build up aninternational communication platform for EEC industry. The following work will concentrate onservice quality standards including on-site and supporting services. The new TC plans to propose
six international standards and one Public Available Specification in five years.

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Indication(s) of the preferred type or types of deliverable(s) to be produced under the
proposal (This may be combined with the "Proposed initial programme of work" if moreconvenient.)
1. Classification and terminology of congresses and conventions
2. Auditing rules for exhibition statistics
3. Critical data definition for exhibitions, events, and conventions (PAS)
4. Guidance on exhibition on-site service
5. Guidance on congress/convention on-site service
6. Guidance on environmental assessment of stand-fitting
7. Requirement for exhibition logistical service

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A listing of relevant existing documents at the international, regional and national levels.
(Any known relevant document (such as standards and regulations) shall be listed,regardless of their source and should be accompanied by an indication of theirsignificance.)
Standards relevant with exhibitions, events or conventions include:
1. Basic standards:
ISO 25639-1:2008 Exhibitions, shows, fairs and conventions - Part 1: Vocabulary
GOST R 53103-2008 Exhibition and trade fair activities. Terms and definitions
GB/T 26165-2010 Trade exhibition—Terminology
GB/T 30520-2014 Classification and terminology of meetings
SS 505-2003 Exhibition management services industry -- Exhibition terminology and audit
procedures
2. Data and information standards:
ISO 25639-2:2008 Exhibitions, shows, fairs and conventions - Part 2: Measurement proceduresfor statistical purposes
GB/T 30521-2014 Trade exhibition--Statistics
GB/T 31082-2014 Auditing rules for exhibition statistics
3. On-site service standards:
KS S1003-1-2004(2009) Exhibition service－Process
KS S1003-2-2004(2009) Exhibition service－Infrastructure
4. Supporting standards:
IEC 60364-7-711-1998 Electrical Installations of Buildings - Part 7-711: Requirements for Special
Installations or Locations - Exhibitions, Shows and Stands Installations
GB/T 30348-2013 Requirement on services of international exhibit transportationNF X80-016-1-2014 Conservation of cultural heritage - Guidelines for design of showcases for
exhibition and preservation of objects - Part 1 : general requirements
5. Operational management standards:
ISO 20121-2012 Event sustainability management systems - Requirements with guidance for use
ASTM E2742-2011 Standard Specification for Evaluation and Selection of Exhibits forEnvironmentally Sustainable Meetings, Events, Trade Shows, and Conferences
SS 539-2008 Guidelines for safety and operational management for indoor exhibitions

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A statement from the proposer as to how the proposed work may relate to or impact on
existing work, especially existing ISO and IEC deliverables. (The proposer should explain how
the work differs from apparently similar work, or explain how duplication and conflict will beminimized. If seemingly similar or related work is already in the scope of other committees ofthe organization or in other organizations, the proposed scope shall distinguish between the
proposed work and the other work. The proposer shall indicate whether his or her proposal
could be dealt with by widening the scope of an existing committee or by establishing a newcommittee.)
Currently, there is no technical committee of standardization (TC or PC) directly related to
exhibitions, events, or conventions in ISO and IEC. The proposed technical committee would be
responsible for standardization of exhibitions, events, and conventions, including terminology ,classification, statistics, information system, safety control, service and personnel requirements ,sustainability management, and etc.
In the field of safety control, the proposed TC will only work on general requirements without fire
safety, risk control and emergency management, thus there’s no overlap between TC-EEC and
ISO/TC 92, ISO/TC 262 or ISO/TC 292.
ISO/PC 237, ISO/PC 250 and IEC/TC 64, which have established standards relevant to EECEEC
industry, will not be impacted by the proposed TC.
ISO/PC 237 (Project committee: Exhibition terminology) has established 2 ISO standards: ISO
25639-1:2008 “Exhibitions, shows, fairs and conventions - Part 1: Vocabulary” and ISO 256392:2008 “Exhibitions, shows, fairs and conventions - Part 2: Measurement procedures for statistical
purposes”, which has positive impact on the international EECEEC markets. PC 237 had finished its
proposed project and has been disbanded. On the foundation of PC 237’s work, the new TC willdevelop and establish more standards to support international EEC activities.
ISO/PC 250 (Project committee: Sustainability in event management) has established ISO
20121:2012 “Event sustainability management systems — Requirements with guidance for use”,
which can be a reference to sustainability management in EEC industry. PC 250 had finished its
proposed project and has been disbanded.
IEC/TC 64 (Technical committee: Electrical installations and protection against electric shock) has
established IEC 60364-7-711-1998 “Electrical Installations of Buildings - Part 7-711: Requirement s
for Special Installations or Locations - Exhibitions, Shows and Stands Installations”, which has
normalized the electric shock protection of low-voltage facilities used in exhibition venues. IEC/TC
64’s work focuses on protection against electric shock arising from equipments , and has no overlap
with the proposed TC.

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A listing of relevant countries where the subject of the proposal is important to theirnational commercial interests.
As an important platform for economic and trade communication, EEC industry provides a strong
impetus for upstream and downstream industries. Industry-leading countries, such as Germany,
UK, USA, Austria, France, China, and Russia, all devote themselves to EEC industry. Countries
with abundant EEC resources also attach great importance to developing their EEC industry.
The establishment of international standards will help to raise the universal level of EEC industry
all over the world, as well as narrowing the quality gap of facilities and services between developed
and developing countries.
The implement of international standards will help to promote the international cooperation on
manufacture, commerce, science and culture, result in significant economic benefits in both direct
and indirect way.

A listing of relevant external international organizations or internal parties (other ISO and/or
IEC committees) to be engaged as liaisons in the development of the deliverable(s). (Inorder to avoid conflict with, or duplication of efforts of, other bodies, it is important toindicate all points of possible conflict or overlap. The result of any communication withother interested bodies shall also be included.)
TC 228 Tourism and related services

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A simple and concise statement identifying and describing relevant affected stakeholder
categories (including small and medium sized enterprises) and how they will each benefit
from or be impacted by the proposed deliverable(s).
Stakeholders of EEC industry refer to organizers, participators, service vendors, government authorities andthird party agencies. International standards w ill help normalize and promote the EEC industry w orld-w idely,
result in tremendous business value for all the stakeholders : they could provide more valuable, secure andcomfortable experience for participators; stabilize service quality, improve operation efficiency, enhance
management practices for organizers; facilitate communication, improve service quality and reduce cost forservice vendors; and build up statistics and evaluation methods for government authorities and third-party
agencies.
The initial w ork of the proposed TC benefits the follow ing stakeholders :1. Classification and terminology of congresses and conventions
a. all relevant stakeholders could be more convenient in international communic ation;b. organizers w ill get a guidance on venue set-up and environment maintenanc e;c. government authorities and third party agencies w ill get more accurate statistics.
2. Auditing rules for exhibition statistics
a. third-party organizations providing exhibition data auditing, w hose auditing process for exhibitions
w ill be more normativ e and more easily operated;b. the exhibition organizers w ill acquire more reliable exhibition statistics;
c. the exhibition venues w ill acquire more reliable industrial data to make management strategies;
d. the exhibitors and visitors w ill be better informed and choose more valuable exhibitions ;e. the industrial institutions w ill obtain more trustw orthy industrial data for theoretical research andsituation analysis.
3. Critical data definition for fairs, exhibitions, events, show s, congresses and conventions (PAS)a. exhibitors and visitors w ill use more simple register procedures;
b. organizers can make their information system more compatible, and exchange their data moreconveniently ;c. analysts, industry association, and government authorities w ill have more detailed and reliableindustry data.
4. Guidance on exhibition on-site servicea. exhibitors, visitors, and other participators w ill obtain a better experience w hile attending an
exhibition;b. service vendors can increase efficiency by normaliz e their service procedurec. organizers can simplify the on-site operation w ith better order.
5. Guidance on congress/convention on-site service
a. delegates and other participators w ill obtain a better experience w hile attending a congress orconvention;b. service vendors can increase efficiency by normaliz ing their service procedure;c. organizers can simplify the on-site operation w ith a better order.
6. Guidance on environmental assessment of stand-fittinga. exhibitors, visitors, and other participators w ill attend the event w ith a healthier environment;b. organizers and exhibitors can reduce their budget in booth and fairground constructing;c. the public w ill profit from the reducing pollution discharge from EEC industry.
7. Requirement for exhibition logistical servicea. exhibitors w ill obtain a faster logistic service w ith low er risk;b. logistical service vendors can increase efficiency by normalizing their service procedure;c. organizers can simplify the logistic-relevant management.

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An expression of commitment from the proposer to provide the committee secretariat if the
proposal succeeds.
If the proposal succeeds, China is willing to undertake the work of secretariat of new TC, and commit
to providing all the resources needed to run the committee secretariat, including but not limited tohuman resources, fund budgetary and supporting policies.

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Purpose and justification for the proposal. (The purpose and justification for the creation ofa new technical committee shall be made clear and the need for standardization in thisfieldshall be justified. Clause C.4.13.3 of Annex C of the ISO/IEC Directives, Part 1 conta ins amenu of suggestions or ideas for possible documentation to support and purpose andjustification of proposals. Proposers should consider these suggestions, but they are notlimited to them, nor are they required to comply strictly with them. What is most important isthat proposers develop and provide purpose and justification information that is most
relevant to their proposals and that makes a substantial business case for the market
relevance and the need for their proposals. Thorough, well -developed and robust purpose andjustification documentation will lead to more informed consideration of proposals andultimately their possible success in the ISO IEC system.)
The industry of exhibitions, events, and conventions booms in recent years with wider and deeper
global communication and cooperation, which generates a new EEC industry based on several
significant commonalities: a short-term activity with long-term preparation; assembling enormous
crowd with mass information exchange; holding periodically (mostly once a year) with project mode management. Exhibitions, events, and conventions often combine together. For example,
exhibitions always contain a series of seminars and theme events. Besides，their supporting
service industries have high similarity, such as temporary construction, equipment renting, on-sitecatering and so on.
The EEC industry is aimed at accelerating the circulation of products, services and information,
as well as promoting the communication of commerce, academia and culture. It has a great
development due to the globalization since the middle of 20th century, and finally become an
inseparable part of the global trade system. The pioneer countries such as Germany, UK and USA
have gain significant benefits, while the followers such as China and Singapore grow rapidly due
to the positive interaction between the EEC industry and global trade system.
Since the global organization and participation as the natural characteristics in EEC industry, thegap of infrastructure, service and management among countries with different development
degrees in EEC industry has gradually become a highlight issue in the transnational tradeactivities.
Standardization of EEC industry will help to narrow down the gap and promote international tradeby increasing industry’s efficiency, reducing operating cost and eliminating trade barriers. Up tonow, several countries such as Germany, France, Russia and China have developed national
standards for EEC industry. China established a national Technical Committee (National TechnicalCommittee 348 on Exhibition and Convention of Standardization Administration of China), which
has accumulated lots of practical experience of standardization by developing, publishing andimplementing a series of national standards. Their research and practice have laid a foundation
for the proposed TC.
TC-EEC will take the effort to promote the standardization of EEC industry, to build up aninternational communication platform, to improve service quality, to enhance environm ent alprotection, and to ensure sustainability.
The purposes of the TC-EEC include:- Promote the international communication of EEC products and services- Narrow down the gap of service quality between different countries and improve consumers ’experience- Enhance environmental protection and ease environmental burden- Improve safety in EEC activities- Promote fair competition in the EEC industry- Encourage the development of new markets- Accelerate the international circulation of products, services and information.

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- Promote international communication and cooperation in commerce, academia and culture- Enhance the global trade system- Provide a guidance for developing countries on how to develop EEC industry and take part in
the global trade system

Signature of the proposer

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Further information to assist with understanding the requirements for the items above can be foundin the Directives, Part 1, Annex C.

FORM 1 – Proposal f or a new f ield of technical activ ity
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