Oral Presentation Guidelines
1.

The session chair will have your paper title, name and affiliation to use for your introduction. Please assist the session
chair with the correct pronunciation of your name.

2.

You are REQUIRED to be present at the times listed below to meet with the Audio Visual Technicians to connect yourlaptop and answer any questions that you or they may have. You will find them in each session room near the stage. All
computers must be connected before the session begins. Please refer to the Technical Program for your assigned
session number.
Monday 26 June

Tuesday 27 June

Wednesday 28 June

Thursday 29 June

Sessions M3 ....... 10:15 - 11:00
Sessions M5 ....... 15:45 - 16:00

Sessions T2......... 09:30 - 09:45
Sessions T3......... 11:00 - 11:15
Sessions T5......... 16:00 - 16:15

Sessions W2 ....... 09:15 - 09:30
Sessions W3 ....... 11:00 - 11:15
Sessions W5 ....... 16:00 - 16:15

Sessions Th2 .......09:15 - 09:30
Sessions Th3 .......11:00 - 11:15
Sessions Th2 .......10:45 - 11:15

You MUST connect your computer during the times listed above.
Please refer to the Technical Program for the day and time of your presentation. Refer to your session title (i.e. M2A)
to determine the room assignment that your session will be held. The third character (i.e. A) in the session title indicates
which room the session will be in:
A – New Hall
3.

B – Event HallC - Room A

D – Room D

E – Room E

F – Room B-1

You are required to bring your presentation on your own computer. In addition to bringing your own computer laptop,
please bring a back-up of your presentation on a USB flash memory stick. We recommend that you have the back-up inits original file format as well as Acrobat (i.e., pdf), which ensures the highest likelihood of compatibility with anothersystem if needed. This will be used as a back-up in case your own computer has a problem. The complexities ofsoftware compatibility are such that the Conference is unable to guarantee that your presentation will be delivered
correctly if you elect not to bring your own computer, especially if your presentation uses features such as embedded
animations, video clips and sound.
Reminder - For those that live outside the country, please remember to bring your own power adapter.
The Conference will NOT have any available.

4.

Please create your PowerPoint using On-Screen Show (16:9) size.

5.

IMPORTANT - ALL laptops MUST have the sleep mode turned OFF prior to connecting to the switcher. This willsave time at the podium.

6.

The standard connection for laptops is a HDMI connection. If you do not have a HDMI connection on your computerplease be sure to bring an adapter/dongle.
For MAC users please make sure you are familiar with your settings to send the signal to the LCD projector (i.e., mirrorimage). If you are not, please make sure that you meet with the AV tech prior to the 30-minute set-up period. Also, besure to bring your dongle for connecting to an HDMI cable for the projector.

7.

A laser pointer and a lavalier microphone will be provided.

8.

Please remember to strictly observe and not exceed your allotted time of 12 minutes for presentation and 3 minutes
for questions. A timing light will assist in keeping the program on schedule. The AV technician will be responsible forprogramming and resetting the light.

9.

In case you foresee having potential problems understanding questions from the audience, please do not hesitate to ask asenior person in your team to assist you in answering questions. The audience will greatly appreciate any such actions
from the author team to ensure a good scientific communication.

10. With four parallel sessions, it is critical that talks are kept on time. Therefore, your session chair will make sure thatyour presentation time is STRICTLY observed. Attendees highly value the chance for Q&A after a presentation, and weask that you ensure your presentation fits within the allotted time. We provide the following suggestions to help keep
your talk on time.
a. The session chair will read the title of your talk and introduce you. We would discourage you from lengthy
repeating of the title, or reading the list of authors.
b. You should avoid lengthy outline, introduction, acknowledgement and conclusion slides.
c. Remember that it will take a little time to set up your AV and introduce your talk. You should account for thistime in your presentation.

PowerPoint Presentation Guidelines
1. Again, please create your PowerPoint using On-Screen Show (16:9) size.
2. In order to maximize the visibility of your presentation, we recommend that you use color carefully.
3. Backgrounds should be white or light in color.
4. Text should be in black and should be in Arial or a similar font.
5. Color may be used in schematics, graphs, illustrations and photographs when it adds to the clarity of the presentation.
6. Not all colors are equally visible when projected. Bright red, blue, green and orange are easiest to see. Avoid yellows
and light or pastel colors that are not easily seen on a clear background, except possibly as a local background in aboxed area.
7. Use extra-wide line widths for color lines.
8. Be sure to leave a 10% safety margin on all sides of your slides.
9. Some images (e.g., SEM and fluorescence images) do not project well using standard computer projectors. We
encourage you to test these images with a projector before coming to the conference, and when necessary, adjust
settings of the original to improve the quality of the projected image.
10. Placing an institutional logo in the border is acceptable, so long as it doesn’t consume valuable screen area.
11. Arial or Helvetica font is strongly preferred. These fonts have an equal line width for all parts of all characters andprojects clearly. Furthermore, they are available on Microsoft PowerPoint. The “redeeming” feature of fonts likeArial, Helvetica, etc in this context is that they are sans serfi fonts, which are better suited for presentation slides than,e.g., Times ad other fonts with serifs. The recommended font sizes are- 36 point for titles- 26 point for major bullets- 30 point for sub-titles- 24 point for indented bullets
minimum 24 point for text on illustrations, graphs, figures, etc.
Note: text smaller than 24 point will be IMPOSSIBLE to read from the back of the room.
12. Keep each slide simple. It is better to use a large font and two slides than to use a small font in order to squeeze yourmessage into one slide!
13. View your presentation from 5 feet away from your laptop or computer screen. If you cannot read the text from that
distance, your audience will not be able to read it on a large projection screen.