Guidelines for participating inreal-time Organizing Sessions ofSICE2020

1

Contents
1.
2.
3.
4.

Introduction
Real-time sessions will be held via Zoom Webinar.
You can attend via a link on the online conference site.
Alternatively, you can attend using the Zoom client software.

5. "Chat" and "Raise Hand" icons are at the bottom of theZoom Webinar window.
6. To ask questions at Q&A sessions, please click "Raise Hand".
7. Summary and further information
2

1. Introduction
Real-time Organizing Sessions of SICE2020 will be held via ZoomWebinar. You can attend the real-time sessions via a link on the online
conference site (see Section 3 for details) or using the Zoom client
software (see Section 4 for details). You can send chat messages orvirtually raise your hand by clicking icons at the bottom of the Zoom
Webinar window, as shown in Section 5.
There will be a Question and Answer (Q&A) session after each talk.
To ask questions at Q&A sessions, please follow the instructions given
in Section 6.
Please note that both audio and video recordings, and streaming areprohibited during the real-time sessions.
32. Real-time sessions will be held via Zoom Webinar• All participants, except session chairs and speakers, can join thesessions as attendees.
• The following limited features will be available to the attendees:– to ask questions when session chairs give permission.
– to send messages from the chat box at the bottom of the Zoom
Webinar window; if you have any questions or comments about thereal-time sessions, please send chat messages to the committee.

Please note that audio and video recordings, andstreaming are prohibited during the sessions.
43. You can attend via a link on the online
conference site (2)2.

After the click, you will see theWebinar Registration form, asshown on the left. Then, please
input your first name, last
name, and the email addressused when you registered for
SICE 2020.

6

3. You can attend via a link on the online
conference site (4)If the entered email address
is invalid or is different fromthe one registered for
SICE2020, you will see amessage as shown on theleft; then please go back tostep 2 and enter the valid
registered email address.
If you failed to find the valid
registered email address,
please contact
sice2020-register@sice.or.jp.
8

3. You can attend via a link on the online
conference site (5)4. Please click "Open link" to launch
the Zoom client. (If the Zoom
client software is not installed onyour device, the installation
process will start automatically.)
5. If you cannot install the software
on your device due to company
policy, please click "Cancel", andthen click "Join from yourbrowser".
9

4. Alternatively, you can attend using
the Zoom client software (2)3. Please enter the password of thewebinar, and click "Join Meeting".
4. If you are not signed into theZoom client, please enter youremail address and name, and thenclick "Join Webinar".
11

5. "Chat" and "Raise Hand" icons are at thebottom of the Zoom Webinar window•If you are not the session chair
nor the speaker of the session,
you will see a Zoom Webinar
window as shown on the left;
you will see icons for "Chat" and"Raise Hand", and there will be
no other icons, such as the ones
to share your screen and todisplay your video.

•To leave the session, please click"Leave" at the lower right corner.

127. Summary and further information• The duration of each talk is 12 mins and the Q&A session is 3 mins.
• Please note that there may not be enough time to answer all the questions as
the duration of each Q&A session is strictly limited to 3 mins.
• To ask a question, please click the "Raise Hand" icon at the bottom of thewindow. You can start to speak after your microphone is unmute.
• You can also ask questions by sending chat messages on the online conferencesite in the same way as you would do at other VoD sessions of SICE2020.
• Please note that audio and video recordings and streaming are prohibited
during the real-time sessions.
14