Application Guidelines for the 2023 “China State‐Sponsored
Postgraduate Study Abroad Program” at Nagoya University
1. Overview
Nagoya University invites students from China to apply for the Academic Year 2023‐2024
admissions under the China State‐Sponsored Postgraduate Study Abroad Program (“国家建设高
水平大学公派研究生项目”), according to the terms and conditions below.
The Program consists of two categories: Doctoral Degree Seeking Program (36 to 48* months)
 Joint Educational Program (6 to 24 months).
Successful applicants — those who pass an entrance examination administered by each graduate
school of Nagoya University and then are selected as a scholarship recipient by the Chinese
Scholarship Council (CSC) — will be granted admission and exemptions from paying the entrance
fee and tuition fee.
*Note: The Medical Doctoral Programs in the Graduate School of Medicine are four‐year(48‐month) programs. Other programs are 36 to 48 months.
2. Eligibility for Application
a. Eligibility Requirements for “Doctoral Degree Seeking Program”
The applicant must be a Chinese national and satisfy the eligibility criteria for the "China
State‐Sponsored Postgraduate Study Abroad Program" prescribed in application guidelines
published by the China Scholarship Council (CSC), and whom one of the two conditions applies to:(1) The applicant currently resides in China and has been granted a master's degree(2) The applicant is expected to complete a master's degree program (if wishing to enroll in
October 2023, the applicant must possess a master’s degree by the end of September 2023;
if wishing to enroll in April 2024, the applicant must be granted a master’s degree by the endof March 2024)
For the Doctoral Programs in the Graduate School of Medicine, applicants will be considered
eligible if (1) they have completed or are expected to complete a five‐year (or longer) curriculum
equivalent to, or higher than, an undergraduate degree curriculum by the end of September 2023
in a foreign country, or (2) after an eligibility review, are deemed by the Graduate School of
Medicine to possess academic ability equivalent to, or superior to, that of a university graduate
and have received an undergraduate‐level education in medicine and are at least 24 years old at
the time of enrollment.
b. Eligibility Requirements for "Joint Education Program"
The eligible applicant must be a Chinese national who satisfies the eligibility criteria for the "China
State‐Sponsored Postgraduate Study Abroad Program" prescribed in application guidelines
published by the China Scholarship Council (CSC) and are currently enrolled in a doctoral programat a university in China.
3. Application Documents
All documents must be written in Japanese or English.
1Write an item number (1)‐(12) in the upper right corner of each document and organize them
together in ascending order. Do NOT staple documents together.
(1)

Application Form (attached form, A4 size) The form can be downloaded from the university’s website and must be typed, nothand‐written.
http://www.nushanghai.net/
 Sign and write a date in the original copy of the application form sent to the University.

(2) Chronological resume (A4 size, no preferred form)(3) Copy of passport (the page with your photograph) or copies of both sides of your People’s
Republic of China ID card
(4) Research Plan A4 size, free format, approximately 1,000 characters in Japanese or 500‐700 words in
English(5) Master’s (or Prospective) Degree Certificate*(For the Graduate School of Medicine, Degree Certificate (Undergraduate or Master’s) fromthe last university or college you attended) We only accept official certificates issued by the university you attended or by the Chinese
government.
 The Degree Certificate (or Prospective Degree Certificate) must include both a graduation
date (or prospective graduation date) and the educational institution’s official seal orsignature.
 If the certificate is written in a language other than Japanese or English, a Japanese or
English translation with an official seal or signature must be attached.
 Do not submit your original diploma (which is granted only once).
 Applicants currently enrolled in a dual master’s and doctoral program (combined master’sand doctoral program) should also submit a Certificate of Enrollment (or Prospective
Enrollment) to show that they have completed, or are expected to complete, a portion of
the curriculum equivalent to a master’s degree program.
(6) Originaltranscripts

from

all

universities/institutions

attended

after

high

school(undergraduate level and above) * We accept only transcripts issued by the universities and colleges you attended.
 If the transcript is written in a language other than Japanese or English, a certified
translation (Japanese or English) with an official seal or signature must be attached.
(7) Two reference letters (using a letterhead) Referees should be professors, academic advisors, or faculty members with whom theapplicant has worked closely or whose class(es) the applicant has taken.
(8)

Summary of publications such as research papers, reports and/or books, to show theapplicant’s academic achievement and ability.

(9) Essay: Describe your academic and/or research background and how it would be linked toyour intended research at Nagoya University.
 Up to 3 pages, A4 size(10) Standardized Japanese or English proficiency test score(s) (however, the Graduate Schoolsof Economics, Medicine, Engineering, Bioagricultural Sciences and Environmental Studies2

only accept an English proficiency test score).
Please see the attachment “Contact Information and Document Submission Requirements
for Each Graduate School” for more detailed information on language proficiency test scoresand the minimum score requirement.
(11) Two identification photographs (3.5cm × 4.5cm)
 Electronic copies are not acceptable.
 Write your full name and the name of your university on the back and attach one photo to
the Application Form.
(12) ‘Declaration of Applicable Specific Categories’ (Only those who are applying to Informatics,
Science, Medicine, Engineering, Bioagricultural Sciences, Mathematics and Environmental
Studies) Fill out the Form ‘Declaration of Applicable Specific Categories’ and submit it along withany required documents. For more details about ‘Declaration of Applicable SpecificCategories’ and deemed export control measures at Nagoya University, please look at thepage 6.
(13) For other documents required by each Graduate School, refer to the attachment.
*Documents (5) and (6) should be original copies. However, in case original copies issued by theuniversity and college you attended are not available to be submitted by the deadline because of
any Covid‐19 related reason, electric copies mentioned below would be accepted temporarily as a
substitute. Even in such a case, original copies should be still submitted by a deadline determinedby the Graduate School you apply to. Failure to submit any original copies may lead to revocationof admission.
Substitutes for (5) Master’s (or Prospective) Degree Certificate‐ 1) “Online Verification Report of Higher Education Qualification Certificate (English version)”and “教育部学历证书电子注册备案表 (Chinese version)” issued by the 教育部学生服务
与 素 质 发 展 中 心 中 国 高 等 教 育 学 生 信 息 网 (China Higher Education Student
Information-CHSI), which remains valid until 30th September, 2023 or later
Substitutes for (6) Original transcripts from all universities/institutions attended after highschool (undergraduate level and above)‐ English versions of “Online Verification Report of Student Record” issued by the 教育部学生服务与素质发展中心中国高等教育学生信息网(CHSI: China Higher Education Student
Information) which remains valid until 30th September, 2023 or later
4. Application Procedure(1) Important notes before you apply:
A: Contacting the Graduate School (Education and Human Development, Law and Economics)
Before submitting your application documents, you must directly contact the graduate school
using the contact information found in the “Contact Information and Document Submission
Requirements for Each Graduate School” to inquire whether there is a vacant seat available in
the graduate program you are applying to. Please attach your research proposal, prospective
advisor’s name, and resume to an inquiry email.
Note: In the case of the Graduate School of Law, it is unnecessary for the applicant to contact3

an individual faculty member in advance.
B: Contacting a prospective academic advisor at Nagoya University (Humanities, Informatics,
Science, Medicine, Engineering, Bioagricultural Sciences, International Development,
Mathematics and Environmental Studies)
Before submitting application documents, you must contact the individual faculty member
whom you wish to be your academic advisor and receive unofficial permission to apply toyour intended program. Please express interest, let them know about your intended research
topics and background, and ask if there is any specific qualification you may have to satisfy.
(Please refer to the graduate school website listed in the attachment “Contact Information
and Document Submission Requirements for Each Graduate School” for faculty contact
information.)(2) Application Procedure
Please enclose all documents listed in the Section “3. Application Documents” and write "China
State‐Sponsored Postgraduate Study Abroad Program" (or "国家建设高水平大学公派研究生
项目") clearly on the envelope. To send application documents, please use a registered or
express mail service. Applicants also need to email a digital copy of the application form along
with, if applicable, a scanned copy of “Online Verification Report of Higher Education
Qualification Certificate (English version)“, “ 教 育部 学 历 证 书电 子 注 册 备案 表 (Chineseversion)”, “Online Verification Report of Student Record (English version)”,issued by the 教育部学生服务与素质发展中心中国高等教育学生信息网(China Higher Education Student
Information-CHSI). Please use the information found in Section "10. Contact (1)."
5. Application Deadline
December 16 (Fri), 2022
All application documents (application form and any required documents) must physicallyarrive at, and be emailed to, 名古屋大学中国交流中心 (Nagoya University Chinese Exchange
Center) by the deadline. Applications received after the deadline will not be accepted.
6. Selection Method(1) To assess applicant’s knowledge and academic ability, document screening and oral
examination (in Japanese and/or English) will be conducted.
(2) If the graduate school requires an oral examination, applicants will be notified of details of theoral examination by the graduate school you applied to.
7. Selection Results
The selection results will be announced to applicants by Monday, March 6, 2023.
A Letter of Acceptance and a Tuition Exemption Certificate will be mailed to successful applicants.
8. Enrollment Period
October 2023 or April 2024 (no exceptions)
9. Enrollment Procedure(1) Persons who have been selected by the China Scholarship Council (CSC) must notify Nagoya
University and send the scanned copies of the "Certificate of State Scholarship Fund for4

Postgraduate Study Abroad Program (国家留学基金资助出国留学証書)" (both English andChinese versions) to the address stated in Section “10 Contact (2),” and mail the original
English version to the postal address stated in Section "10. Contact (1)."*Applicants who have not yet completed their master's degree program at the time of
application must ensure that final versions of the certificate of graduation/completion andacademic transcript are sent to the University once these become available (digital copies
must be emailed to the Admissions Office for International Programs and the originals to 名
古屋大学中国交流中心 by using the contact information stated in “10. Contact.”(2) Pre‐arrival information, including student visa information and dormitory application, will be
provided to admitted students after the original copy of the Certificate of State Scholarship
Fund for Postgraduate Study Abroad Program is sent to the University as mentioned above.
10. Contact(1) Application documents should be submitted to:名古屋大学中国交流中心刘蕾老师收200030 上海市徐汇区淮海西路 55 号 申通信息广场 27 楼 D
Phone: 021‐6280‐6185
Email: office@nushanghai.net(2) Inquiries concerning the application requirement and/or admission procedures (in Japaneseor English):
Admissions Office for International Programs, Nagoya University
Address: Furo‐cho, Chikusa‐ku, Nagoya, 464‐8601, JAPAN
Phone: +81‐52‐747‐6525
E‐mail: info‐cn@adm.nagoya‐u.ac.jp(3) To contact prospective academic advisors for inquiries concerning research, please refer to theattachment:“Contact Information and Document Submission Requirements for Each Graduate School”
11. Other(1) Insufficient documentation, including insufficient information or unclear explanations, may
result in your application being rejected. Replacement of, or changes to, any of the submitted
documents is not permitted.
(2) Application documents submitted will not be returned for any reason.
(3) If, after admission, it is discovered that any of documents have been falsified or that any
necessary details or documents have been omitted, admission will be revoked, even if thestudent has already been admitted.
(4) Applicants should consult Nagoya University by email before the submission of theirapplication if they have special needs or require special support in making their application.
Contact:
Admissions Office for International Programs, Nagoya University
Address: Furo‐cho, Chikusa‐ku Nagoya 464‐8601, JAPANE‐mail: info‐cn@adm.nagoya‐u.ac.jp(5) Nagoya University has established the “Security Export Control Regulations for Tokai National
5

Higher Education and Research System” in accordance with Japan’s “Foreign Exchange TradeAct.” The Security Export Control Office provides guidance and rigorously conducts necessary
procedures when we accept international students. Since November 2021, it has beenclarified that the ‘deemed export control’ is also regulated and controlled by the Foreign
Exchange and Foreign Trade Act (“FEFTA”), and thus transfer of controlled information,technology, software, and data to anyone even within the territory of Japan is also subject to
the FEFTA. As such, to comply with export control regulations, each applicant must submit the'self‐declaration' form (known as ‘Declaration of Applicable Specific Categories’) along withother required documents. In addition, some of those admitted might be required to submit
the Pledge Form regarding export control compliance, as part of enrollment procedures.
Moreover, your research might be regulated if it involves export controlled or restrictedactivities.

6

Contact Information and Document Submission Requirements for Each Graduate School (Section 3.(10)and(13) of the Application Guidelines) for AY 2023
Graduate School

Required document #10
Language Proficiency Requirements

Required document #13
Other documents required by each Graduate School

E‐mail Address

English Website<Attached Page>

Contact

Humanities

JLPT (Japanese Language Proficiency Test) (copy, taken in the last two years)
TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

Copy and abstract of your completed master's thesis (the abstract should be around 3000
characters in Japanese or around 2000 words in English) or summary of the master’s thesis
you are writing (around 2000 characters in Japanese or around 1000 words in English).
If you obtained/plan to obtain a master's degree without writing a master's thesis, submit a hum@adm.nagoya‐u.ac.jp
copy and summary of your publications which demonstrate your research achievements,
such as research theses, research papers, research reports, etc. (around 2000 characters inJapanese or around 1000 words in English).

Education and Human
Development

JLPT (Japanese Language Proficiency Test) (copy)
TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

If you completed a master's thesis, provide a copy and abstract (around 3000 characters inJapanese or around 1500 words in English).

Law

JLPT (Japanese Language Proficiency Test) (copy, taken in the last two years)
TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)
A language test will be conducted to determine whether you are able to write a doctoral
thesis in Japanese or English.
However, persons with the following scores will be exempt from the language test.
TOEFL PBT: 550 or more / TOEFL iBT:79 or more
IELTS Band Score: 6.5 or more / TOEIC: 800 or more
JLPT (Japanese Language Proficiency Test): N1

Copy and abstract of your master's thesis, 5‐6 pages, A4 size in (1) Chinese and (2) Japaneseor English, and your research plan in (1) Chinese and (2) Japanese or English (approximately
2,000 characters in Chinese; 3,000 characters in Japanese; or 1,500 words in English).
If you are in the process of writing your master’s thesis, submit the title of your master’s
law‐kyomu@adm.nagoya‐u.ac.jp
thesis. In addition, along with your abstract, you are required to submit a document
showing that your academic supervisor has verified the content.
*You do not need to submit an essay (Application Document #9) if you submit a copy ofyour master's thesis, an abstract of your master's thesis and research plan.

http://www.law.nagoya‐u.ac.jp/en/

A. Grarduate School

Economics

TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

An application form specified by the Graduate School of Economics (inquire with thegraduate school)
The following two items are required for the “Doctoral Degree Seeking Program”:
1. A master's thesis related to the field of Economics or Business.
2. The purpose of your submitted thesis, an summary of the thesis, a comparison to otherrelated research, and a research report that clarifies the problems presented in your thesis(around 1,600 characters in Japanese or around 800 words in English).

http://www2.soec.nagoya‐u.ac.jp/?lang=en

A. Grarduate School

Informatics

JLPT (Japanese Language Proficiency Test) (copy)
TOEIC, TOEFL, IELTS or Duolingo English test score (original, taken in the last two years)

1 copy of your master's thesis (a copy is acceptable) and 1 copy of the thesis abstract (inJapanese or English) (those who obtained their master’s degree without submitting theiradmission@i.nagoya‐u.ac.jp
master’s thesis may submit a research thesis, etc. instead). Those who have not yet
obtained their master’s degree should submit just the copy of the thesis abstract instead of
their master’s thesis.

Science

JLPT (Japanese Language Proficiency Test) (copy)
TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

N/A
Based on your application documents, an oral examination in English will be conducted in
January 2023. In addition, an interview with your prospective supervisor at the Graduate
School of Medicine will be conducted. The results must be included in your overall grade
evaluation report. For more details, contact your prospective supervisor.
If you are unable to submit a master’s degree diploma (or prospective diploma), submit
your bachelor's degree diploma (or prospective diploma) instead.

ryuugaku@educa.nagoya‐u.ac.jp

ryu‐gaku@soec.nagoya‐u.ac.jp

http://www.hum.nagoya‐u.ac.jp/en/

B. Professor

http://www.educa.nagoya‐u.ac.jp/en/index2.shtml A. Grarduate Schoolhttps://www.i.nagoya‐u.ac.jp/en/graduate‐school‐
B. Professor
of‐informatics/

ri‐dai@adm.nagoya‐u.ac.jp

http://www.sci.nagoya‐u.ac.jp/en/index.html

B. Professor

iga‐ryu@adm.nagoya‐u.ac.jp

https://www.med.nagoya‐u.ac.jp/medical_E/

B. Professor

Medicine

Language test score to demonstrate English proficiency (original, taken in the last two
years)((1) TOEFL ‐ 80 or more on iBT; 60 or more on Paper‐delivered Test (2) IELTS ‐ Overall bandscore of 6 or more (3) Duolingo English Test 110 or above (4) Common European
Framework of Reference for Languages (CEFR) C1 or more (5) Scores that verify that you
have English proficiency equivalent to or more than the above.)

Engineering

TOEIC, TOEFL, IELTS or Duolingo English test score (original, taken in the last two years).

N/A

eng‐admission@adm.nagoya‐u.ac.jp http://www.engg.nagoya‐u.ac.jp/en/index.html

B. Professor

Bioagricultural Sciences

TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)
In addition, those with a JLPT (Japanese Language Proficiency Test) score may submit a copy
to use as reference.

N/Akyomu@agr.nagoya‐u.ac.jp

http://www.agr.nagoya‐u.ac.jp/index‐e.html

B. Professor

International Development

JLPT (Japanese Language Proficiency Test) (copy)
TOEIC, TOEFL, IELTS or Duolingo English test score (original, taken in the last two years)(NOTE) When you submit your TOEIC score, you must take both the Listening & Reading
test and the Speaking & Writing test and submit scores for both. For the TOEFL, iBT(internet‐based test), CBT (computer‐based test), and PBT (paper‐based test) scores will be
accepted but ITP (Institutional testing program) will not be accepted.

https://www4.gsid.nagoya‐u.ac.jp/en/

B. Professor

Mathematics

JLPT (Japanese Language Proficiency Test) (copy)
TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

ri‐dai@adm.nagoya‐u.ac.jp

http://www.math.nagoya‐u.ac.jp/en/index.html

B. Professor

Environmental Studies

TOEIC, TOEFL, or IELTS English test score (original, taken in the last two years)

Abstract of a master's thesis using A4 sized paper, no preferred format; 600‐1,000 words in
English or 1,000‐2000 characters in Japanese; converted into PDF when submitted. If yourmaster's degree program does not require a thesis, or you do not have a written thesis for env@adm.nagoya‐u.ac.jp
any reason, you must submit the final project you submitted as a requirement forcompletion of your master's degree (could contain drawings, figures, images, and tables).

http://www.env.nagoya‐u.ac.jp/en/index.html

B. Professor

Copy and abstract of your completed master's thesis (the abstract should be around 3,000
characters in Japanese or around 1,200 words in English) or summary of the master’s thesis
you are writing (around 3,000 characters in Japanese or around 1,200 words in English).
If you obtained/plan to obtain a master's degree without writing a master's thesis, submit a gsidexam@adm.nagoya‐u.ac.jp
copy and summary of your publications which demonstrate your research achievements,
such as research theses, research reports, research books, etc. (around 3,000 characters inJapanese or around 1,200 words in English).
N/A