Ver.1 as of July 1, 2016

Three Minutes Competition for Future Doctors 2016
Guideline for Applicants (Japanese/English Sections)
1. What’s Three Minutes Competition for Future Doctors?
Three Minutes Competition for Future Doctor is exciting opportunity for Ph.D. students to effectively
explain their research in limited three minutes, in a language appropriate to a non-specialist audience. It
aims to develop their presentation and research communication skills, while expecting broader society asaudience to deepen positive understanding in doctorate resources/researches.
[Date & Time] Saturday, September 24, 2016

10:00 - 17:00[Venue] Small Hall at Higashi Hiroshima Arts & Culture Hall (Kurara)
7-19, Saijo Sakaemachi, Higashihiroshi, 739-0015
Followed by Social Gathering Session from 17:30 at the Café
“Soraoto” in Kurara (Participation Fee: 2,500yen per student)[Leading-Host] “Home for Innovative Researchers and Academic
Knolwedge Users (HIRAKU)” under the Building of Consortia for the Development of Human Resources
and Science and Technology[Co-Hosts] Global Science Campus Hiroshima, Hiroshima University Organization of the Leading
Graduate Education Program (“Phoenix Leader Education Program for Renaissance from Radiation
Disaster” and “TAOYAKA PROGRAM for creating a flexible, enduring, peaceful society”)[Special Sponsors] Otsuka Pharmaceutical Co., Ltd., Kyowa Hakko Bio Co., Ltd., Chugai Technos
Corporation, IBM Japan, Ltd., The Japan Steel Works, Ltd. and Mazda Motor Corporation[Sponsors] ABI CO., LTD., NH Foods Ltd. R&D Center, Hiroshima Prefectural Board of Education[Audience] Open to public (expecting to have high-school students as a part of audience)[Number of Presenters] Approximately 20 presenters for Japanese Section / 10 presenters for English
Section (Allowed to apply both to Japanese and English Sections)Time Table of the Program (subject to change)
Time

Program

9:00-9:15

Reception

9:15-9:30

Briefing Session

10:00-10:10

Opening Remarks

10:10-10:30

Keynote Lecture

10:30-12:20“Create your Future in Three Minutes! Presentation (Japanese Section)”

12:20-13:20

Lunch Break (Presenters are expected to get together for networking purpose. Eachcan bring his/her own lunch box or can preorder at 1,000yen)

13:20-14:20“Create your Future in Three Minutes! Presentation (English Section)”

14:20-16:20[Concurrent Event] “Create your Future with One piece of Paper! Poster Session”(Ph.D. presenters to join as judges for poster presentations by high-school students)

16:20-17:00

Awards Ceremony

17:00

Closing Remarks
1Ver.1 as of July 1, 2016

2. End-to-End Schedule(1) Submit
Application(e-Mail)(2) Submit
ApplicationForm(3) Submit
PDF Slide(draft)(4) PreTraining(5) Submit
PDF Slide(final)(6) ThreeMinutes
Competition(1) Submit e-Mail Application
Please send e-mail with “Three Minutes Competition for Future Doctors 2016 Application”
in the Subject Title and the following information in the e-mail contents, to the respective office incharge at each university* by noon Monday, August 1, 2016; (1) Name of University, Graduate
School Name, Research Field (2) School Year (3) Name (4) Phone Number and (5) Section to Apply(Japanese or English). Please be noted that the schedule step ① to ③ are subject to change
depending on the university.
*Please refer to http://home.hiroshima-u.ac.jp/hiraku/event/competition_2016/ to check the relevant
office contacts in your university.
(2) Submit the Application Form
Please submit the attached Appendix 1 “Three Minutes Competition for Future Doctors
2016” Application Form, together with your face picture in JPEG format (over 228W x 300H pixels),by Monday, August 8, 2016. It will be printed and publicized in a brochure to be distributed to allparticipants, including judges, presenters and audience.
We would highly recommend you to open your account at the Young Researchers’ Portfolioor “HIRAKU-PF” (https://hiraku.hiroshima-u.ac.jp), which allows young researchers and HIRAKU
member organizations to exchange variety of information on each profile, events, internships, open
positions and so forth. We would encourage you to update your profile/research achievement
information in the e-Portfolio function in HIRAKU-PF in advance. Please refer to the Appendix 2“How to open your account at HIRAKU-PF” for more details.
We might run the screening process based on the submitted information, depending on thenumber of applicants. We will finalize the list of presenters by the end of August 2016, who will
receive notice directly from HIRAKU Operating Council Office.
(3) Submit Presentation Slide (Draft)
Please send by e-mail the presentation slide you are planning to present at the Competition
to HIRAKU Operating Council Office (hiraku@hiroshima-u.ac.jp) by Tuesday, August 30, 2016.
Only a single PDF slide in A4 landscape format can be accepted.
(4) Attend Pre-Training
Pre-training will be held as follows:
A) Pre-Training organized by HIRAKU Operating Council Office (Mandatory)
In case you cannot attend the pre-training program due to unavoidable circumstances, please
make sure to contact HIRAKU Operating Council Office (hiraku@hiroshima-u.ac.jp) in advance:[Date & Time] Tuesday, September 6, 2016
Social gathering session will follow the pre-training at the Hiroshima Site.
[Venue] (Hiroshima Site） Conference Room, Administrative Building 2F, Higashi-HiroshimaCampus at Hiroshima University(Yamaguchi Site） Yoshida or Tokiwa Campus at Yamaguchi University (Room-TBD)
2

Ver.1 as of July 1, 2016

(Tokushima Site） Nichia Hall, Industry-Academia-Government Collaboration Plaza 3F,Josanjima Campus at Tokushima University
Please be noted of the following: Pre-training will be held in a workshop style, which will be TV-relayed amongst the threelocations via the teleconference system
 Commuting expenses will be reimbursed to those applicable based on the below table 1.
Please join the pre-training at the site, most close to (or within) your campus.
 In case you cannot attend the above pre-training, you’ll be receiving follow-up training tobe conducted by HIRAKU Operating Council Office via e-mail, etc.
Table 1 (Commuting Sites)
University
Other universities thanthe below-three
Hiroshima Univ.

From
Each campus

ExpenseTo

reimbursable?

Hiroshima/Yamaguchi/Yes

Tokushima Site

Kasumi/Higashi-Senda

Hiroshima Site atCampus

Higashi-Hiroshima Campus

YesNo
Yamaguchi Univ.

Other Campus thanthe Hosting Site Campus

Hosting Campus of
Yamaguchi Site (TBD)(Office staffswill pick up/sendback trainees
b/w sites)Tokushima Univ.

Kuramoto Campus

Tokushima Site at
Josanjima CampusNoB) Speech Training by Toast Masters Club (Optional)
You can take the speech trainig for free by Toast Masters Club, non-profit organization developing
public speaking and leadership skills through practice and feedback with 332,000 memberships at 15,400
clubs in 135 countries (http://www.district76.org/ja/). You can join their activities at your nearest club
once in September before the Competition. We would recommend this opportunity to those who want
to receive feedback to your presentation from people in public. You need to pay any commuting
expenses yourself to get the venue. Training method could differ by respective clubs at each region.
We will send more details to each presenter later on.
(5) Submit finalized presentation slide
If you want to modify your presentation slide as a result of the above pre-training, pleasesubmit the finalized file to HIRAKU Operating Council Office (hiraku@hiroshima-u.ac.jp) at latest
by Wednesday, September 14, 2016. You shall not be allowed to replace your slide after the duedate.
(6) Three Minutes Competition for Future Doctors 2016[Meeting Time] 9:00a.m. Saturday, September 24, 2016
[Meeting Venue] In front of the Small Hall at Kurara, Higashi Hiroshima Arts & Culture Hall
Presenters will receive commuting expenses based on the rules of Hiroshima University.

We have3

Ver.1 as of July 1, 2016secured a few rooms at the Toyoko Inn nearby the Saijo Station (which is close to the venue of theCompetition). If you want to stay before/after the Competion, please inform HIRAKU Operating Council
Office when you send your presentation slide (draft) at the above step (3) due August 31. Once you submit
the request to stay, please make the payment or cancel the reservation by yourself.
3. Rules of the Presentation
A single static PowerPoint slide is permitted. No slide transitions, animations or 'movement' of any
description are allowed. The slide is to be presented from the beginning of the oration.

No additional electronic media (e.g. sound and video files) are permitted.

No additional props (e.g. costumes, musical instruments, laboratory equipment) are permitted.

Take necessary care of intellectual property rights or any other legal rights of other parties to createa presentation slide. The source/attribution needs to be clearly indicated as necessary.
Presentations are limited to 3 minutes maximum and competitors exceeding 3 minutes are disqualified.
Presentations are to be spoken word (e.g. no poems, raps or songs).
Presentations are to commence from the stage.
Presentations are considered to have commenced when a presenter starts their presentation througheither movement or speech.

You can choose headset microphone or hand-mic to use at your presentation. Please indicate your preferencein the Application Form.
You can check historical winning presentations for your reference.
HIRAKU Three Minutes Competition 2015 Winners’ Presentation (in Japanese):
http://home.hiroshima-u.ac.jp/hiraku/event/competition_2015/report/Winning 3MT presentations (3MT®) (in English):http://threeminutethesis.org/3mt-showcase

4. Judge and Awards
4.1 Judging Panel
Judging Panel consists of each President of Hiroshima University, Yamaguchi University, Tokushima
University (or deputy officials), representatives from special sponsors, etc., who will determine winners ofeach Award listed in 4.3, following the Judging Criteria described in 4.2. People’s Choice Award winner
will be determined by audience’ vote and certified by the Judging Panel.
4.2

Judging Criteria
Audience will cast a vote to one of the presenters, judging from the following criteria.

Did the presentation provide the future vision and significance of the research to have the audienceagree to them?
Did the research description attract and excite the audience?
Were the research outcomes new and surprising?
Was the presentation easy enough for the non-specialist audience to follow?

4Ver.1 as of July 1, 2016

Note: Judging Panel will take into consideration all other perspectives than described above. (E.g. Did
the presentation follow a clear and logical sequence? Was it well-balanced as a whole?
presentation slide effectively used to create synergy?)
4.3

Was theAwards
We are planning to finalize Winner, Runner-up and People’ Choice, as well as recipients of HIRAKU
President Award and Sponsor Awards (Otsuka Award, Kyowa Hakko Bio Award, Chugai Technos Award,IBM Award, JSW Award, Mazda Award).
Please be noted;
We are planning to finalize recipients of each award per section (Japanese and English), but we may
combine the two sections for some awards.

Rest of presenters will be receiving the Challenge Award (or Participation Award).

4.4 Prizes and Sub-Prizes
Each Award recipient will be given cirtificates, prizes and sub-prizes.

Sub-prizes may include

Labo-tour, Internship, Foreign Language Training, etc. Please fully leverage the opportunity to improveyour communication and presentation skills, to develop your knowledge/competencies as well as toexpand your network. We are also planning to send one of the presenters to 2017 Asia-Pacific 3MT
Competition or Three Minutes Theses (3MT®).
5. Other Points of Attention
We may anticipate kind cooperation by the presenters to develop future Three Minutes Competitions forFuture Doctors. We may also provide those presenters with various information on events/seminars associatedwith the HIRAKU program. We shall take the submission of your Appication Form as your written consent tothis clause.
6. Inquiries / Contacts
HIRAKU Operating Council Office
Global Career Design Center at Hiroshima University
7-1, Kagamiyama, Higashihiroshima, Hiroshima 739-8514
TEL：082-424-2058

E-mail： hiraku@hiroshima-u.ac.jp

5