GDPR Privacy Policy
This Privacy Policy (“Privacy Policy”) describes how Society of Automotive Engineersof Japan, Inc. (“JSAE”, “we” or “us”) collects, uses, shares, and retains personal
information that you provide to us, or that we collect, when you use our websites orrelated mobile applications, use JSAE products and services and complete related forms,
participate in JSAE events, or communicate with one of our customer service
representatives (“Personal Data”).
Our Privacy Policy applies to you in the case where the General Data Protection
Regulation (“GDPR) applies to such collection or processing and is available on ourwebsite and through other channels. In all your dealings with us you must ensure that
others you may represent are aware of the content of our Privacy Policy and consent toyou on their behalf.
We encourage you to read this Privacy Policy carefully. If you do not wish for yourpersonal data to be used by us as set out in this Privacy Policy, please do not provide us
with your personal data. Please note that in such a case, we may not be able to provide
you with our services.
1. Your Personal Data
This refers to a combination of personal data such as your name, address, telephone
number, email address and academic/technical background that you supply us or issupplied to us.
2. Collection and Processing of Your Personal Data
We may collect and process your personal data for the purposes set out below anddisclose/share your personal data to/with our agents, contractors and other third parties
who act as ‘controller’ or ‘processor’ on our behalf.
1. Membership: If you provide your Personal Data to JSAE to become a memberof JSAE, or if you sign up to become a registered user of any website operated byJSAE, you will be required to provide certain information as part of theregistration process. This information will include your first and last name, email
address, and business or home address. We may also request that you voluntarily
provide other information, such as your phone number, year of birth, gender,
educational background, work experience, or courses or areas of study in which
you may be interested and information about your company as it relates to JSAE’sproducts, services, and your JSAE membership. Membership information is usedto communicate with you, to design content and activities that we believe would beof interest to you. If you wish to opt-out of receiving these communications fromus, please follow the instructions contained in an applicable communication you
receive from us and submit a request.
2. Events and Conferences: JSAE may host events that include in-person and virtual
conferences, training, knowledge sharing and webinars. If you register for a JSAE
event and you are a JSAE member, we will access the information in your member
account to provide you with information and services associated with the event. Ifyou register for one of our events and you are not a JSAE member, we will collect
your first and last name, email address, business or home address, and the type ofbusiness you work for or with, which we will use to provide you with informationand services associated with the event.
3. Publications: We offer various publications and materials through our Sites andthe Sites of our agents. These publications and materials are publicly accessible
and you can create an account and subscribe to receive these publications andmaterials. If you are not a JSAE member and you create an account for thispurpose, you will be required to provide certain information as part of youraccount registration, including your first and last name, email address, andbusiness or home address. You may manage your JSAE subscriptions bysubscribing or unsubscribing at any time.
4. Communications with JSAE: If you communicate or correspond with us byemail, through postal mail, via phone or through other forms of communication,
we may collect the information you provide as part of those communications. For
example, if you respond to a survey request regarding a product or service that you
have purchased from JSAE, or for a JSAE event that you have attended, orotherwise correspond with us through email, we may collect and store the email
address and other personal information you provide with the applicable survey
response or correspondence and use it to improve our product or service offeringsor to otherwise respond to your inquiry; to notify you of JSAE conferences,publications, or other services; or to keep a record of your survey responses,complaint, accommodation request, and similar purposes.
We will process your data for as long as possible in order to fulfil our service to you andcomply with the applicable fiscal, tax, securities and commercial law regulations onretention of business and financial documentation.

Children
Our products and services are intended for adult customers. However, we may
knowingly collect and process personal data on children under sixteen (16). On theseoccasions, we will take account of this event when processing the personal data ofchildren and implementing the legal basis for such processing. For example, where theprocessing of personal data of children is based on their consent such as the processingof his/her sensitive personal data, we will seek the consent of parents, tutors, or other
adults holding parental responsibility over children, if required under the GDPR.
Links to other sites
We may propose hypertext links from our websites to third-party websites or Internet
sources. We do not control and cannot be held liable for third parties’ privacy practices
and content. Please read their privacy policies carefully to find out how they collectand process your personal data.
Legal compliance and security
It may be necessary for us – by law, legal process, litigation, and/or requests frompublic and governmental authorities within or outside your country of residence – todisclose your personal data. We may also disclose your personal data if we determine
that, due to purposes of national security, law enforcement, or other issues of public
importance, the disclosure is necessary or appropriate.
We may also disclose your personal data if we determine in good faith that disclosure isreasonably necessary to protect our rights and pursue available remedies, enforce ourterms and conditions, investigate fraud, or protect our operations or users.
3. Security Measures
We take appropriate organizational and technical security measures to protect yourPersonal Data and to prevent misuse, loss or alteration thereof. In addition, we limit
access to Personal Data to those employees, agents, contractors and other third parties
who have a need to have access. Also the aforementioned persons involved are boundby a confidentiality obligation, either in their employment agreements or (dataprocessor) contracts.
4. Your Rights
You have the following rights:

• Access to personal data: You have the right to be provided full information about•••••your personal data that we hold.
Data correction: You have the right to require that we correct any incorrect
information we hold about you.
Data deletion: You may also have the right to ask that we delete your personal data.
Please note that certain conditions may apply to the exercise of this right.
Restriction on the processing of personal data: You may have the right to ask that werestrict the use of your personal data. Please note that certain conditions may apply tothe exercise of this right.
Object to the processing of personal data: You may have the right to object to the useof your personal data by us. Please note that certain conditions may apply to theexercise of this right.
Portability of personal data: You may have the right to receive your personal data ina structured and commonly used format. Please note that certain conditions may
apply to the exercise of this right.

5. Modifications to this Privacy Policy
We may revise or update this Privacy Policy from time to time. Any changes we may
make to our Privacy Policy in the future will be posted on this webpage.
6. Cookies
JSAE uses cookie information to provide better services, secure security, and study how
our website is being used. Third-party companies may distribute advertisements or
obtain behavioral information for the purpose of advertising their company. Mostbrowsers are set to accept cookies by default. You can set the browser to disable
cookies or indicate when a cookie is being sent.
7. Contact
Questions, comments and requests regarding this Privacy Policy should be addressed toGeneral Affairs Section
JSAE Headquarters
10-2 Gobancho, Chiyoda-kuTokyo, JAPAN
Email: soumu@jsae.or.jp