Guide for Doctoral Degree Application(Course Doctorate)

October 2022

Graduate School of Natural Science and Technology, Shimane University

Table of Contents
Ⅰ Types of Degrees ...................................................................................................................... 2
Ⅱ Procedures for Application for Course Doctorate ................................................................... 2
1 Application for Preliminary Assessment................................................................................... 2(1) Application Documents ........................................................................................................ 2(2) Application Period................................................................................................................ 3(3) Notification of Preliminary Assessment Results .................................................................. 3
2 Application for Doctoral Thesis Assessment ............................................................................ 3(1) Application Documents ........................................................................................................ 3(2) Application Period................................................................................................................ 4
3 Requirements and Criteria for Doctoral Degree Application.................................................... 44 Flowchart of Degree Conferral ................................................................................................. 6
5 Guidelines for Preparing Documents ........................................................................................ 6(1) Requireiements Common to All Documents ........................................................................ 6(2) Guidelines for Preparing Preliminary Assessment Application Documents ........................ 7(3) Guidelines for Preparing Doctoral Thesis Assessment Application Documents ................ 15
III Deposition of the Doctoral Thesis ....................................................................................... 21
1 Articles 17 and 18 of Degree Regulations .............................................................................. 21
2 Copyright Processing subject to Deposition ........................................................................... 21
3 Formats and Submissions of Electronic Data for Deposition ................................................. 22
4 How to Deposit on the Internet ............................................................................................... 23
Necessary Documents for Deposition of Doctoral Thesis........................................................... 23

Place of Submission / Contact
Address: 1060 NISHIKAWATSU-CHO, MATSUE-SHI, SHIMANE-KEN 690-8504 JAPAN
Academic Affairs Division, Matsue Faculties Administration Department(Reception Counter No.4 on 1st floor of Student Center)
TEL: +81 (0)852-32-6835 FAX: +81 (0)852-32-6059
E-mail: ns-gakumu@office.shimane-u.ac.jp※Click here to download the application forms.
(If you are reading this in print, scan the QR code.)1

Ⅰ Types of Degrees
There are two types of doctoral degrees available at the Graduate School of Natural Science andTechnology: Doctor of Philosophy in Science and Doctor of Philosophy in Engineering, depending on
the nomenclature of the field of study.
In addition, as the acquisition category, there are the doctoral degree conferred upon completion of aprogram (hereinafter, the "Course Doctorate") and the doctoral degree conferred upon submission of a
doctoral thesis (hereinafter, the "Thesis Doctorate").
“Course Doctorate” is conferred to students who have been enrolled in the Doctoral Course of the
Graduate School of Natural Science and Technology for at least three years, have earned at least 12 credits
as stipulated in the regulations of the Graduate School, have received the necessary research guidance, andhave passed the doctoral thesis assessment and final examination.
"Thesis Doctorate" is conferred to those who have submitted a doctoral thesis, passed its assessment,
and have been verified as having scholarly ability equivalent or superior to those who have completed adoctoral program.

Ⅱ

Procedures for Application for Course Doctorate

1 Application for Preliminary Assessment
Those who wish to apply for a doctoral degree must obtain approval from their main academic advisor,
complete the following documents and submit them to the Dean of the Graduate School via the Academic
Affairs Division for preliminary assessment.
(1) Application Documents① Preliminary Assessment Application (Appended Form No.1)

1 copy② Doctoral Thesis Draft

3 copies(Written horizontally from left to right on A4 Paper in Japanese or English)③ Doctoral Thesis Abstract (Appended Form No.2)

3 copies④ List of Publications (Appended Form No.3)

3 copies⑤ Related Publications

3 copies⑥ Curriculum Vitae (Appended Form No.4)

1 copy【NOTE】
・The following documents are required for any related publications that are co-authored.
(i) Co-author Consent Form (Form 1) or Confirmation Form (Form 3)

1 copy(ii) Abstract of Co-authored Paper (Form 2)

1 copyIn addition to the above, for peer-reviewed publications, attach materials indicating that the
publication is peer-reviewed (e.g., a copy of the acceptance letter or submission rules) and, if the dateof submission is not indicated, attach a document indicating the date of submission.

2(2) Application Period
In principle, the application period for the preliminary assessment shall be from November 1 toNovember 20 (for those who are scheduled to complete their studies in September, from May 1 to May
20. In both cases, Saturdays, Sundays, and holidays are excluded. However, if the 20th falls on aweekend or holiday, the final day shall be on the 21st (if the 21st is also a weekend/holiday, then on the
22nd; if the 22nd is also a weekend/holiday, then the final day shall be on the 19th).
(3) Notification of Preliminary Assessment Results
The Preliminary Assessment Results will be notified to the Preliminary Assessment Applicant by meansof Preliminary Assessment Results Notification (Appended Form No. 8).
If your degree application is approved as a result of the preliminary assessment, you can apply for theDoctoral Thesis Assessment. Even if your degree application is not approved, you may revise your thesis
and apply for Preliminary Assessment again.
2 Application for Doctoral Thesis Assessment
If your degree application is approved at the preliminary assessment, you can submit the following
documents to the Dean of the Graduate School via the Academic Affairs Division after obtaining approval
from your main academic advisor.
(1) Application Documents① Doctoral Thesis Assessment Request Form (Appended Form No. 9)

1 copy② Doctoral Thesis (1 volume)

5 copies(Written horizontally from left to right on A4 Paper in Japanese or English)③ Doctoral Thesis Abstract (Appended Form No.2)

5 copies④ List of Publications (Appended Form No.3)

5 copies⑤ Related Publications

5 copies⑥ Consent Agreement for Depositing Doctoral Dissertation

1 copy⑦ Application for the English-translated Diploma of the Doctor’s Degree

1 copy【NOTE】
・ The following documents are required for any related publications that are co-authored. Those
documents which were already submitted for preliminary assessment are not required for submission.
(i) Co-author Consent Form (Form 1) or Confirmation Form (Form 3)

1 copy(ii) Abstract of Co-authored Paper (Form 2)

1 copyIn addition to the above, for peer-reviewed publications, attach materials indicating that the
publication is peer-reviewed (e.g., a copy of the acceptance letter or submission rules) and, if the dateof submission is not indicated, a document indicating the date of submission.
・Refer to "III Deposition of Doctoral Thesis" from page 21 for "⑥Consent Agreement for Depositing
Doctoral Dissertation".

3

・Applicants who apply for the conferral of a doctoral degree more than one year after withdrawal after
completing credits must pay the thesis assessment fee (currently 58,055 yen) during the application
period. The bank account and other details will be notified to those who have passed the preliminary
assessment.
(2) Application Period
In principle, the application period for the preliminary assessment shall be from November 1 toNovember 20 (for those who are scheduled to complete their studies in September, from May 1 to May
20. In both cases, Saturdays, Sundays, and holidays are excluded. However, if the 20th falls on aweekend or holiday, the final day shall be on the 21st (if the 21st is also a weekend/holiday, then on the
22nd; if the 22nd is also a weekend/holiday, then the final day shall be on the 19th).
3 Requirements and Criteria for Doctoral Degree Application
The Graduate School has established the following requirements and criteria for doctoral degreeapplications. However, since there are some peculiarities and differences among academic fields, consult
your main academic advisor thoroughly before applying for a doctoral degree.
(1) Applicants who are students in the Doctor Course of the Graduate School of Natural Science andTechnology and meet one of the following requirements can apply for the assessment of a doctoral
thesis.
① Those who have earned at least 12 credits as stipulated in the regulations of the Graduate School,
and have received the necessary research guidance.
② Those who have been enrolled in the Doctoral Course of the Graduate School of Natural Scienceand Technology for at least three years, have earned at least 12 credits as stipulated in theregulations of the Graduate School, and have received the necessary research guidance(2) The doctoral thesis must be original, created based on research papers published or due to be published,in a scientific journal with a credible peer review system, or research papers deemed to be equivalent
to the above.
(3) The Related Publications (research papers that form the basis of the doctoral thesis) must be, in
principle, research papers that have already been published, or accepted for publication, at the time of
application. They must fulfill the following criteria.

4Criteria Pertaining to Number ofRelated Publications

Department

Information Systems Design and Data Science

At least two of the related publications must be
peer-reviewed.
The degree applicant must be the first author or
equivalent of at least one of these papers anddeemed to have written the said research paper
after entering the Doctor Course of the Graduate
School of Natural Science and Technology.

Physics and Materials Science
Mechanical, Electrical and Electronic Engineering
Earth Science
Environmental and Sustainability Sciences
Chemistry
Architectural Design

At least one of the related publications must be
peer-reviewed.
The degree applicant must be the first author or
equivalent and deemed to have written the said
research paper after entering the Doctor Courseof the Graduate School of Natural Science andTechnology.

Mathematics
Life Sciences

For peer-reviewed publications, attach documents indicating that the publication is peer-reviewed,
such as copies of acceptance letters and submission rules. If no submission date is indicated, attach
documents indicating the date.
(4) Pertaining to co-authored papers among the Related Publications, the applicant must have taken theprincipal role in the research, and the paper must not have been submitted to any university as adoctoral thesis by any of the co-authors. In addition, upon application, submit "Abstract of Co-authoredPaper" clearly stating the scope of the applicant's research and "Co-author Consent Form".
If one of the co-authors has a doctoral degree, a "Confirmation Form" from the main academic advisor
may be substituted for the "Co-author Consent Form," so consult with your main academic advisor.
(5) In addition to the thesis described in (3) above, also submit reference publications that are not directly
related to the doctoral thesis but will be used as references during the assessment as instructed by yourmain academic advisor.

5

4 Flowchart of Degree Conferral
Apply for Preliminary Assessment

Preliminary Assessment(Applicants to Dean of Graduate School)

NovemberMay

NovemberMay

November to December

May to June

December

June

January

July

January

July

January to February

July to August

February to March

August to September

March

September↓

Organize Assessment Committee(Graduate School Faculty Meeting)↓
Preliminary Assessment/Report of Results(Preliminary Assessment Committee)↓
Notification to Applicant(Dean of Graduate School)

Apply for Thesis Assessment(Applicants to Dean of Graduate School)↓
Organize Assessment Committee(Graduate School Faculty Meeting)

Thesis Assessment↓
Thesis Assessment/Defense/
Final Examination/Report of Results(Thesis Assessment Committee)↓
Degree Conferment Adjudication Meeting↓

Deliberation and Decision on Degree Conferment(Graduate School Faculty Meeting)↓
Degree Conferment(President of Shimane University)

5 Guidelines for Preparing Documents(1) Requirements Common to All Documents① If the title of your doctoral thesis is written in Japanese, write the English title below the Japanese
one in the parentheses "()".

6

② If two or more sets of documents are required, you may make copies. Make sure that they have longlasting durability.
③ All documents requiring a seal must be stamped using the same seal with red ink. Applicants who
do not have a seal may use their signature.

(2) Guidelines for Preparing Preliminary Assessment Application Documents① Preliminary Assessment Application(a) Fill in the required information and submit the form with the approval stamp of your main
academic advisor.
(b) Fill in the name of the major (name of degree) you are applying for after consulting with yourmain academic advisor.
(c) The paper size shall be A4, in portrait orientation.

Appended Form No. 1 (Relevant to Article 6; Course Doctorate)

Preliminary Assessment Application
Date:
To:

Dean of Graduate School of Natural Science and Technology, Shimane University
Academic
Advisor's
Approval(Seal)
Applicant Information
Year of Entry:
Major in Science and Engineering for Innovation, Doctor Course,
Graduate School of Natural Science and Technology, Shimane University
CourseDepartment
Name:(Seal)On the basis of the provisions of Article 6 of the Degree Regulations of Shimane University: Detailed
Regulations for the Graduate School of Natural Science and Technology, Doctor Course, I hereby append thefollowing relevant documents and apply for a preliminary assessment of my doctoral thesis.

1. Application Documents
Doctoral Thesis Draft
Doctoral Thesis Abstract
List of Publications
Related Publications
Curriculum Vitae

3 copies
3 copies
3 copies
3 copies
1 copy2. Degree Applied for (In parentheses:

Major)

Doctor of Philosophy in

(

)

7

② Doctoral Thesis Draft(a) The Draft must have sufficient content worthy of a doctoral degree application.
(b) The Draft should be a manuscript of your doctoral thesis (if detailed content is ready) or a 20-page
document that fully clarifies the content of the thesis including the table of contents of the thesis
and an outline of each chapter of the thesis.
(c) The form shall be A4 portrait type, written horizontally from left to right in Japanese or English.
(d) The Draft should be typed as a rule. If handwritten, write carefully in block letters.

③ Doctoral Thesis Abstract(a) The Abstract is a summary of the thesis indicating that it is worthy of a doctoral degree application.
(b) The form shall be A4 portrait type, written horizontally from left to right in Japanese or English.
(c) It should be approximately 2,000 characters if written in Japanese, or approximately 800 words in
English.
(d) If figures, tables, and/or chemical symbols are included, they should be clearly readable. Keep thesize of figures and tables to the minimum necessary.
Appended Form No. 2 (Relevant to Articles 6 and 12; Course Doctorate)

Doctoral Thesis Abstract
Major in Science and Engineering for Innovation, Doctor
Course, Graduate School of Natural Science and Technology,
Shimane University
CourseDepartment

Name:

Title of
Thesis
Thesis Abstract〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰
〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰〰
〰

8

④ List of Publications (Refer to the sample on Page 10.)(a) Related Publications are academic publications that served as the basis of the doctoral thesis.
Reference Publications shall be academic publications that are not directly related to the doctoral
thesis but will be referred for the assessment.
(b) List separately peer-reviewed and non-peer-reviewed papers for both Related Publications andReference Publications.
(c) For unpublished papers, indicate “Accepted” if the paper has been accepted, or indicate "Under
Review" if the paper is in submission.
Note that papers in the process of submission cannot be included in this list of publications for
doctoral thesis assessment.
For those papers that are “Accepted,” attach evidence such as a copy of the acceptance letter.
(d) The paper size shall be A4, in portrait orientation.

⑤ Related Publications
Related Publications shall be reprints or copies of related and reference publications.
Those papers scheduled for publication or are in submission should be copies of those manuscripts.

⑥ Curriculum Vitae (Refer to the sample on Page 11.)(a) Write your name as appeared in the family register. Applicants who do not use Kanji characters should
write their name in English, in the order of family name, middle name (if any), and given name.
(b) Non-Japanese nationals should enter their nationality.
(c) In the Educational History, in principle, fill in your educational history in chronological order startingfrom high school graduation.
(d) In the Employment History, list your past employment together with the name of thecompany/organization and your job title for each full-time work. Also, list the part-time positions if
they are related to education or research. If you have no employment history, indicate “None”.
(e) In the Research Experience, write the research experience you have conducted as a research student,
or as a researcher at a company, including research projects, training, survey, and academic grants/fundwhich can be referred to in the degree assessment. If you have no research experience, indicate “None”.
(f) In the Reward / Disciplinary Action, enter any awards received from academic societies that should be
noted in your degree application. If you have no awards or disciplinary action, indicate “None”.
(g) Date should be the date of application.
(h) The paper size shall be A4, in portrait orientation.

9(Sample)
Appended Form No. 3 (Relevant to Articles 6 and 12; Course Doctorate)

List of Publications
ApplicantMajor in Science and Engineering for Innovation, Doctor Course, Graduate School of Natural Scienceand Technology, Shimane University

Course:Name: (Family Name), (Given Name)

Department:

1. Title of Thesis (for which Doctorate is sought)〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇(Title in Japanese: 〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇)
2. Published Papers(1) Related Publications(a)Peer-reviewed academic publications
Title: 〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇
Author(s) (List all authors) : □□□□, □□□□, □□□□Name of Journal (Volume, No., Pages)△△△△△△△ (8, 20, 130 to 145)
Month and Year of Publication December 2021(b)Non-peer-reviewed academic publications
Title: 〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇
Author(s) (List all authors) : □□□□, □□□□, □□□□Name of Journal (Volume, No., Pages)△△△△△△△ (3, 4, 67 to 83)
Month and Year of Publication April 2022 (Accepted)(2) Reference Publications(a)Peer-reviewed academic publications
Title: 〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇
Author(s) (List all authors) : □□□□, □□□□, □□□□Name of Journal (Volume, No., Pages)△△△△△△△ (5, 14, 89 to 101)Month and Year of Publication November 2020(b)Non-peer-reviewed academic publications
Title: 〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇〇
Author(s) (List all authors) : □□□□, □□□□, □□□□Name of Journal (Volume, No., Pages)△△△△△△△ (12, 3, 197 to 212)Month and Year of Publication June 2022 (Under Review)※※Papers in the process of submission cannot be included in this list of publications for Doctoral Thesis
Assessment.

10

(Sample)
Appended Form No. 4 (Relevant to Articles 6 and 28; Course Doctorate and Thesis Doctorate)

Curriculum Vitae
Name〇〇〇〇 〇〇〇〇
Date of Birth: yyyy/dd/mm

Registered
Domicile〇〇〇〇
Prefecture
Postal code: 690 - 8504

Current
Address

Nationality(for non-Japanese)
Tel. ○○○－○○○○－○○○○

1060 Nishikawatsu-Cho, Matsue-Shi, Shimane-Ken

Dates

Educational History
Graduated from ○○ High School

yyyy/mm/dd
yyyy/mm/dd toyyyy/mm/dd
yyyy/mm/dd toyyyy/mm/dd
yyyy/mm/dd toFaculty of ○○, ○○ University,
Master Course, Graduate School of ○○ of ○○ University
Doctor Course, Graduate School of Natural Science and Technology of Shimane
University

present

Dates

Employment History
None

Dates

Research Experience
Research student at Graduate School of ○○, ○○ University

yyyy/mm/dd toyyyy/mm/dd

Dates
yyyy/mm/dd

Reward / Disciplinary Action○○ prize in science

I hereby declare that the above is true and correct.
Dates: yyyy/mm/dd
Name:〇〇〇〇 〇〇〇〇

11(Seal)

(i) Co-author Consent Form(a) This is required if the related publications (research papers that serve as the basis of the doctoral
thesis) include a co-authored paper. For co-authors who have a doctoral degree, the Confirmation
Form from the main academic advisor may be substituted for the Co-author Consent Form. Consult
with your main academic advisor.
(b) The paper size shall be A4, in portrait orientation.
(Form 1)

Co-author Consent Form
Date:
To Dean of Graduate School of Natural Science and Technology, Shimane University
Co-author:
Affiliation and Job Position:
Name:
Signature:

I hereby give my consent to the use of the co-authored paper as part of the doctoral thesis of
Mr./Ms. (Name)that is being submitted to Shimane University for his/her

doctoral degree application.
I certify that this paper has not been or will not be part of my doctoral thesis.

Title of Paper:Names of Co-authors (List them all):Name of Journal:
Volume, No., Pages:
Month and Year of Publication:

12

(ii) Abstract of Co-authored Paper(a) This is required if the related publications (research papers that serve as the basis of the doctoral
thesis) include a co-authored paper.
(b) The paper size shall be A4, in portrait orientation.

(Form 2)

Abstract of Co-authored Paper
Name(Signature)

1 Paper
Title
Names of Co-authors (List them all)Name of Journal
Volume, No., Pages
Month and Year of Publication

2 Abstract

3 Scope of Research Conducted by Degree Applicant

13

(i) Confirmation Form(a) If the related publications (research papers that serve as the basis of the doctoral thesis) include a coauthored paper, this document may be substituted for the "Co-author Consent Form" for those coauthors who have a doctoral degree. Consult with your main academic advisor.
(b) The paper size shall be A4, in portrait orientation.

(Form 3)

Confirmation Form

Title of Paper:Names of Co-authors (List them all):Name of the Journal:
Volume, No., Pages:
Month and Year of Publication:

I confirmed that each of the co-authors listed below has already acquired a doctoral degree.

Names of Co-authors:

Date:
Academic Advisor/Research Supervisor
Name:

Seal

14

(3) Guidelines for Preparing Doctoral Thesis Assessment Application Documents① Doctoral Thesis Assessment Request FormAppended Form No. 9 (Relevant to Article 12; Course Doctorate)

Doctoral Thesis Assessment Request FormDate:
To: Dean of Graduate School of Natural Science and Technology, Shimane University
Academic
Advisor's
Approval(Seal)
ApplicantYear of Entry:
Major in Science and Engineering for Innovation, Doctor
Program, Graduate School of Natural Science and Technology,
Shimane University
Course:Department:

Name:(Seal)On the basis of the provisions of Article 12 of Degree Regulations of Shimane University: Detailed
Regulations for Graduate School of Natural Science and Technology, Doctor Program, I hereby append
the following relevant documents and apply for an assessment of my doctoral thesis.
1. Application Documents
Doctoral Thesis

5 copies

Doctoral Thesis Abstract

5 copies

List of Publications

5 copies

Related Publications

5 copies

2. Degree Applied for (In parentheses: Major)
Doctor of Philosophy in ()

15

② Doctoral Thesis(a) The form shall be A4 portrait type, written horizontally from left to right in Japanese or English. (b)The Thesis should be typed as a rule. If handwritten, write carefully in block letters.
(c) In principle, doctoral theses should be published on the Internet. However, if it is not possible topublish the thesis on the Internet within one year after you are conferred the degree due to someunavoidable reasons, and the thesis is to be printed and bound, refer to the following sample forpreparation. Read "III Deposition of the Doctoral Thesis" from page 21 for information on thematerials to be submitted for publication on the Internet. At the time of application, a temporary
bound thesis is accepted.
(d) Write the title of your thesis, your name, and other information on the cover and spine of the boundthesis. If you submit your thesis in a temporary binding, also write down the title of the thesis andyour name, referring to the sample below.
【SAMPLE】
Spine

Cover

○○○○○○○○○○○○○○○○○○○○○○○○

Title of Thesis○○○○○○○○○○○○○○○○○○○○○○○○

January, 20XX
〇
〇
〇
〇
〇
〇
〇
〇

January, 20XXYour Name〇〇〇〇 〇〇〇〇
Graduate School of Natural Science and Technology
Shimane University

16

③ Doctoral Thesis Abstract(a) The Doctoral Thesis Abstract is a summary of the thesis to indicate that it is worthy of a doctoral degreeapplication(b) Follow the same procedure as when applying for preliminary assessment.
(c) The standards and forms are the same as those used when applying for preliminary assessment.

④ List of Publications(a) Follow the same procedure as when applying for preliminary assessment. However, publications in
the process of submission cannot be included in the list of publications for doctoral thesis
assessment.
(b) The standards and forms are the same as those used when applying for preliminary assessment⑤ Related Publications
Related Publications are offprints or copies of Related and Reference Publications. Publications
scheduled for publication or in submission should be copies of those manuscripts.
If a co-authored paper is added to Doctoral Thesis Assessment, the Co-author Consent Form (orConfirmation Form from your main academic advisor) and the Abstract of Co-authored Paper must be
submitted.

⑥ Consent Agreement for Depositing Doctoral Dissertation
Read "III Deposition of the Doctoral Thesis" from page 21 before filling out the form.
(a) Submit the completed form with your signature and seal.
(b) If it is not possible to publish the thesis on the Internet within one year after you are conferred thedegree due to some unavoidable reasons, provide the reasons and the date when you will be able to
do so in the Conditions for Deposition section. A single application for a postponement of deposition
for more than three years is not allowed. If you would like to extend the period, submit anotherapplication. Unless you apply for a period extension, your thesis will automatically be published on
the Internet on the designated date.
(c) If all or part of the doctoral thesis has already been published or accepted for publication in an
academic journal, provide specific details in the "Publication" section. If you have been accepted for
publication and cannot publish within one year, indicate so in the "Conditions for Deposition" section.
If you are unable to confirm whether or not it is possible to publish within one year, consult with the
Academic Affairs Division.
If you plan to submit your thesis to an academic journal, indicate so in the "Conditions for
Deposition" section and provide specific details such as the name of the journal.
(d) The "Handling of Copyright" section is for confirming the existence of copyright handling for the
publication of the thesis. Check the box in the right column only if the item applies to you.
(e) In order to strengthen the system for preventing research misconduct, this university requires all
doctoral theses to be screened for plagiarism using "iThenticate" prior to thesis assessment and final
submission. After confirming that there are no problems with the results (Similarity Report), theacademic advisor must sign and seal the Academic Advisor’s Confirmation" section.
(f) The paper size shall be A4, in portrait orientation.
17

Consent Agreement for Depositing Doctoral Dissertation
Date:
To the Director of the University Library,
To the Dean of the Graduate School of Natural Science and Technology, Shimane University,
CourseStudent ID
seal

Name (self-written)

印

I hereby give my consent to deposit my doctoral dissertation on the Shimane University Institutional Repository.
I also agree to share the dissertation, when the unavoidable circumstances which have disabled me to do so areresolved.
Title of
Dissertation in
Japanese
Title of
Dissertation in
English☐ I agree to deposit my dissertation within one year after the conferral of the degree.
☐ Due to the following reasons, I request to deposit my dissertation on the designatedConditions for
Depositiondate.
※ Note that a reason must be recognized “unavoidable” if delaying the deposition for
more than one year after the conferral of the degree.
【Requested Date of Deposition】【Reason】☐ My dissertation includes content that is currently being submitted or will be
submitted to academic journals in the future.
☐ The regulations of the journal in which part of my dissertation was published preventme from depositing for a certain period of time.
☐ Other (Specify)

If your dissertation contains citations
Handling of
Copyright
Check thecheckboxes in theright column.

from other works☐ The sources have been clearly cited.

☐ All co-authors have agreed with thisIf you have co-authors for the
dissertation and related papers

deposition. (Verbal consent is acceptable)

18

Publication Progress

Copyright Policy☐ The dissertation can be shared within one year.

Journal Title:☐ The dissertation cannot be shared within one year.

ISSN:

Specify how many months the deposition on the institutional repository isVol. No.:

restricted for, after the publication in the journal

Page No.:

Embargo period:

Date of issue:
DOI:

months☐ Sharing the dissertation is prohibited.
For the relevant peer-reviewed papers, check the copyright policy of theaccepted version.
☐ The dissertation can be shared within one year.

Journal Title:
ISSN:

Publication

Specify how many months the deposition on the institutional repository isVol. No.:

restricted for, after the publication in the journal

Page No.:

Embargo period:

Date of issue:
DOI:

Check if the publisher’s
regulations on the use of
copyrighted works permits
the deposition of full-text orpart of your dissertation on
the institutional repository.
● This section needs to be
filled if all or part of thedissertation has been
published or accepted inan academic journal.
● Contact the University
Library if you are unable
to confirm the publisher’s
copyright policy.

☐ The dissertation cannot be shared within one year.

months☐ Sharing the dissertation is prohibited.
For the relevant peer-reviewed papers, check the copyright policy of theaccepted version.
☐ The dissertation can be shared within one year.

Journal Title:
ISSN:☐ The dissertation cannot be shared within one year.
Specify how many months the deposition on the institutional repository isVol. No.:

restricted for, after the publication in the journal

Page No.:

Embargo period:

Date of issue:
DOI:

months☐ Sharing the dissertation is prohibited.
For the relevant peer-reviewed papers, check the copyright policy of theaccepted version.
☐ The dissertation can be shared within one year.

Journal Title:☐ The dissertation cannot be shared within one year.

ISSN:

Specify how many months the deposition on the institutional repository isVol. No.:

restricted for, after the publication in the journal

Page No.:
Date of issue:
DOI:

Embargo period:

months☐ Sharing the dissertation is prohibited.
For the relevant peer-reviewed papers, check the copyright policy of theaccepted version.
☐ The dissertation can be shared within one year.

Journal Title:☐ The dissertation cannot be shared within one year.

ISSN:

Specify how many months the deposition on the institutional repository isVol. No.:

restricted for, after the publication in the journal

Page No.:
Date of issue:
DOI:

Embargo period:

months☐ Sharing the dissertation is prohibited.
For the relevant peer-reviewed papers, check the copyright policy of theaccepted version.

Academic Advisor’s
Confirmation☐This dissertation was checked using the plagiarism detection tool “iThenticate”, and it was confirmedthat there was no plagiarism.
seal

印

Name

※This agreement is necessary to grant the university the right of reproduction and the right to transmit to public of your doctoral dissertation forthe purpose of deposition on the Internet. It does not mean to transfer the copyright to the university.
※If your doctoral dissertation includes content that is currently being submitted or will be submitted in the future, you will be asked to submit
this agreement again when your dissertation is accepted.

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⑦ Application for the English-translated Diploma of the Doctor’s Degree
This application is to confirm the information for the English-translated diploma. The spelling of yourname and nationality will be printed on your diploma with the spelling filled in this form. Write carefullyin block letters.
Date:Year Month Day／／

英文学位記(副本)交付願書
Application for the English-translated Diploma of the Doctor’s Degree
島根大学長 殿To the President of Shimane University
申請者氏名 Name of the applicant

下記の記述のとおり，英文学位記(副本)を交付願います。
Please issue me the English-translated diploma of the Doctor’s Degree. The description of the
diploma is as follows.

氏 名
Name in full生 年 月 日Date of birth

Year

Month
／

Day
／

国 籍
Nationality
学位の名称
DegreePlease circle the degree you
will take．

Doctor of Philosophy in Science
Doctor of Philosophy in Engineering

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III

Deposition of Doctoral Thesis
In accordance with Articles 17 and 18 of the Degree Regulations of Shimane University, the thesis
will be deposited on the Internet. The following is a summary of the contents of Articles 17 and 18 of
the Degree Regulations and precautions related to the procedures. Carefully read them and follow thenecessary procedures.

1 Articles 17 and 18 of the Degree Regulations
The main contents are as follows① Your Doctoral Thesis Abstract and Summary of Thesis Assessment Results will be deposited on the Internet.
Within three months of the date of degree conferral, Shimane University will deposit them on theInternet. (Deposited on the Shimane University Web Archives of Knowledge “SWAN”)② The doctoral thesis (full text) will be deposited on the Internet in principle.
In principle, within one year of the date of degree conferral, your doctoral thesis will be depositedon the Internet by the university. The full text of your doctoral thesis will be widely accessible.
③ If you are unable to deposit the full text of your doctoral on the Internet within one year of the dateof degree conferral.
In an exceptional case, if the university approves that the doctoral thesis cannot be deposited on theInternet within one year due to "unavoidable reasons," the Summary※of the doctoral thesis may besubstituted for the full text of your doctoral thesis. However, when "unavoidable reasons" are resolved,
the full text of your doctoral thesis shall be deposited on the Internet.
In this exceptional case,the doctoral thesis (printed or PDF※) will be housed at the Shimane

University Library and the National Diet Library. Those who visit the library and wish to view yourthesis will be allowed to do so.

"Unavoidable reasons" shall be the following cases①When it cannot be deposited on the Internet because it contains expressions in three-dimensional form,
etc.
②When it cannot be deposited on the Internet for more than one year from the date of degree conferral
for reasons of copyright protection, or personal information protection.
③When the deposition of the full text of your doctoral thesis on the Internet will cause obvious
disadvantages to those who conferred the doctoral degree in relation to publication, publication in an
academic journal that prohibits multiple publications, application for a patent, etc., for a period
exceeding one year from the date of degree conferral.

2 Copyright Processing subject to Deposition
・As academic publications, they must comply with copyright laws and necessary procedures, such asprocedures for citing from other publications, and permission from the co-author for publication on
the Internet.
・When citing figures, tables, and photographs used in a published paper, even if they are your own
work, you must cite them appropriately by clearly indicating the source.

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・If a part of your doctoral thesis has already been published or accepted for an academic journal, youmust comply with the copyright policy of the publisher, academic conference, etc. So, indicate thename of the journal, etc. on the attached form (see pages 18-19) and confirm the copyright policy. If
you are unable to confirm the publisher’s copyright policy, contact the Academic Affairs Division.
・By deposition of your doctoral thesis, the content contained in it is considered already published. You
may not be able to submit it to other journals. If there is a possibility that deposition of your doctoral
thesis within one year of the conferral of your degree will cause you to suffer such disadvantages,
deposition may be postponed for "unavoidable reasons". Indicate this in the "Conditions for
Deposition" section of the designated form and provide the specific name of the journal to which youplan to submit the paper.
・In principle, related publications will not be deposited. If you wish to do, contact the Academic Affairs
Division for a consultation.

3 Formats and Submissions of Electronic Data for Deposition①If you can deposit the full text of your doctoral thesis on the Internet within one year of your degree
conferment
The documents to be submitted for deposition other than for the doctoral thesis assessment are theWord data of the Doctoral Thesis Abstract and Summary of Thesis Assessment Result and the PDF※
of the full text of your doctoral thesis. Also, submit one printed copy (temporary binding is acceptable)
to be housed at the university library.
②If you are unable to deposit the full text of your doctoral thesis on the Internet within one year of yourdegree conferment
If the university approves that you have "unavoidable reasons," submit PDF※of the Summary※ ofyour doctoral thesis in addition to the above ①.
If you are not able to submit PDF※of the full text of your doctoral thesis, submit one copy of thebound booklet to be kept at the National Diet Library.
※Notes on the format of PDF data
・Avoid referring to external sources such as external fonts. (The PDF must have embedded fonts.)
・Do not encrypt, set passwords, restrict printing, etc.
・PDF/A file format is recommended. (Recommended by the National Diet Library)※What is the Summary of the doctoral thesis?
The Summary is a brief, chapter-by-chapter summary of the contents of the thesis. It is different fromthe abstract which summarizes the core ideas of the thesis. However, the abstract may be substituted fora summary as long as the abstract provides a sufficient inference of the overall content of the thesis.
The paper size shall be A4, in portrait orientation. Submit the PDF to the Academic Affairs Division.

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4 How to Deposit on the Internet
The Internet Deposition at Shimane University will be made through the Shimane University Web
Archives of Knowledge “SWAN,” which is operated by the university library. The full text of yourdoctoral thesis registered in the SWAN is automatically collected by the National Institute of Informatics.
For more information, visit the website of the National Diet Library.

Necessary Documents for Deposition of Doctoral Thesis

Necessary Documents

Doctoral Thesis Abstract
Summary of Thesis
Assessment Results
Full text of the doctoral thesis(PDF)

Possible to deposit

Not possible to deposit

the full text of thethe full text of the thesis

thesis within one year

within one year

Required

Required

Required

Required

Required

Required *(Bound) 1 copy

Summary of the doctoral thesis
(PDF)

data
Submit both printed and Word
datawhen “unavoidable reasons” areresolved.
To match with the electronic data

Required

Required

1 copyFull text of the doctoral thesis

Submit both printed and Word

*To be deposited on the Internet

Full text of the doctoral thesis(Temporary binding acceptable)

Notes

and to be stored at the university
library
To be housed at the National Diet

Not required

Required

Library (if full-text PDF cannot be
submitted)

Not required

Required

A summary is an alternative tothe full text of the doctoral thesis.
If you are unable to deposit onConsent Agreement for
Depositing Doctoral

the Internet within one year of
Required

Required

Dissertation

degree conferment, you must still
submit this statement of thereason for not being able to do so.

※Refer to pages 2 and 3 for other documents required for the doctoral thesis assessment in addition to thoselisted above.

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