HOKKAIDO UNIVERSITY

Application Guideline
FY2020 Support for Female Researchers to Host Research Meeting(for the second term)“The Initiative for the Implementation of the Diversity Research Environment (Traction Type) ”
OVERVIEW
Hokkaido University has been selected for “the Initiative for the Implementation of the Diversity
Research Environment (Traction Type) (FY 2019-2024), one of the Science and Technology HumanResources Development Subsidy Programmes (funded by MEXT). The University is aiming to promotea university-wide diversity research environment, as well as to increase female research leaders andresearchers responsible for university management.
To this end, the following support will be provided to strengthen the leadership skills of female
researchers by holding study sessions and increasing the opportunities for joint researches.
This support is expected to continue up to FY2021.

SUPPORT
This support provides a part of the expenses (up to 500,000 yen) necessary for holding symposiums
and research meetings planned by the female researchers of Hokkaido University, as well as the tools
for the event management.

ELIGIBILITY
The initiative should meet all the following conditions.
 An academic project led by the female researchers (including specially appointed faculties andresearchers) belonging to Hokkaido University
 A symposium, research meeting, forum, workshop, study session, or the like 10 or more participants are expected other than instructors and planners
 To be held before 31 January 2021.

COVERED EXPENSES
Only the following expenses will be paid per the regulations of this University.
Personnel Costs
Domestic travel
expenses
Travel expenses for
invited foreigners
Rewards
Printing costs
Outsourcing expenses

Supplies expense

Personnel costs for a short-term support worker to assist with theday's operations. This support is only available when eachdepartment is responsible for recruiting and hiring short-term support
staff.
The domestic travel expenses for lectures, etc.*
The travel expenses for lecturers, etc.*
The rewards to be paid to the lecturers, etc.*
The printing costs of the posters and flyers for the publicity of theinitiative
The outsourcing expenses for the venue setup and designing thepublicity materials, temporary childcare services for the participantson the day, or any other work approved by Ree-D.
The supplies expense that are necessary for implementation of theinitiative and the necessity of which is reasonably explained and thatare not appropriate (beneficiaries) to bear. In any case, food andbeverages are not eligible for support.

* lecturers, etc.: Keynote speakers or main lecturers only

OTHER SUPPORTS
 Installation of application forms
 Lending of basic items necessary for the event
 Printing with a large format printer (A0, A1 size, etc.)
 Travel arrangements of the lecturers
 Support of the video distribution of the event** In order to balance the prevention of the spread of Coronavirus (COVID-19) infection and thepromotion of research activities, Ree-D will actively support the holding of research meetings throughonline meetings and webinars, etc. Ree-D staff will provide full support as follows; Online meeting using Zoom (paid version)
 Zoom webinar
 Video distribution via Youtube Live Rental of video distribution equipment and their operation on the event day Other consultations regarding video distribution, etc.
Please consult with us first.
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OBLIGATIONS
 Inclusion of the phrase: "FY2020 Initiative for Realizing Diversity in the Research
Environment (traction type)" in the publicity materials,
 Co-hosting of the event with the Promotion office of Research environment for Diversity (Ree-D) Submission of the implementation report (including the expenditure) in the designated format andthe publicity materials within 30 days after the end of the event.

APPLICATION
Email the designated application form to the Promotion office of Research environment for Diversity

Application deadline 16 November 2020
However, if one application is selected, the application will close before the application deadline.

NUMBER OF SUPPORTOne for the second term

SCREENING
Based on the documents submitted by the applicant, the Ree-D office will review them and determine
the amount of support. The result will be notified within two weeks after the receipt of the application
form by Ree-D office.

EXECUTION METHOD OF EXPENSES
The budget will be allocated to each department from Ree-D and the expenses will be executed by thedepartment administration office. Please consult with us in advance if you wish Ree-D office to execute theexpenses directly.

WHERE TO SUBMIT AND ENQUIRIES

Promotion office of Research environment for Diversity (Ree-D)
Front Office for Human Resource Education and DevelopmentHokkaido University
Tel. 011-706-3625
E-mail: reed@synfoster.hokudai.ac.jp

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