Nara Institute of Science and Technology Alumni Association
2021 General Assembly
Minutes[abridged version]
Date:
Location:
Attendees:

Observers:

November 20th, 2021 (10:15am-11:00am)
Kenshu Hall, Interdisciplinary Frontier Research Complex No.2 and online
Kiyoshi KIYOKAWA, Chairperson (IS 1994 enrollment)
Akihisa INOUE, Vice-chairperson (MS 1998 enrollment)
Mime KOBAYASHI, Vice-chairperson (BS 1994 enrollment)/Online
Morito AKISADA, Director (BS 1999 enrollment)
Ismail ARAI, Director (IS 2002 enrollment)
Yoshihiro UEOKA, Director (MS 2009 enrollment)/Online
Katsutomo OKAMURA, Director (BS 1998 enrollment)
Kazuma YASUHARA, Director (MS 2006 enrollment)
Junichiro YOSHIMOTO, Director (IS 1998 enrollment)
Raula Gaikovina Kula, Auditor (IS 2008 enrollment)
Tetsuko NOGUCHI, Advisor (NAIST Executive Director)
Others: 10 persons (IS 4, BS 5, MS 1)
Student Support Section (Tsutsui, Sumita, Yamamoto, Hayashi)

Opening:
Greeting by Mr. KIYOKAWA, Chairperson
Deliberation:
1. Confirmation of previous General Assembly (Nov. 15th, 2020) minutes and previous
Special General Assembly minutes (June, 2021)
2. Approval of 2020 settlement of accounts
3. Approval of 2020 accounting audit
4. Approval of board member reappointments
Comments by new board members
Katsutomo Okamura, Director
After my graduation from School of Biological Science at NAIST in 2000, I worked atvarious universities and institutes in and outside of Japan. I came back to NAIST as afaculty member in 2019 and assumed the director position of the NAIST Alumni
Association in the following year. I will be in charge of international relations, making use ofmy experience in Asia.

Junichiro Yoshimoto, Director
I am glad to have been a director of NAIST Alumni Association since May, 2021 upon retirement ofMr. Kambara. I will serve until November, 2022 and be in charge of the website.
Kazuma Yasuhara, Director
I am Kazuma Yasuhara belonging to the working committee of the NAIST alumni association.
I have been working at NAIST since I received my doctoral degree in December 2008, as an assistantprofessor and associate professor. I am very happy to see alumni from my division MS today.

5. Approval of activity proposals
1) FY2022 Budget (Number of approvals: 27)
2) New event/support proposals (Number of approvals : 27)
3) Promotion to increase membership (Number of approvals: 27)
4) Others (Number of approvals: 25)- Web publication for use of Zoom license- Establishment of new regulations for board member dismissal
Comment from attendees:
For the international students, the membership fee is quite high, so could we take measures
such as halving the fee?
Reports:
1. Activities
1) Duties of Board Members
2) Hiring of administrative assistant at Student Support Section, Educational Affairs
Division, NAIST
Comment: The purchase of Zoom and its use by members has not yet beenannounced. Please let us know how to apply through PalSyne in the future.
The Online questionnaire results for the NAIST Alumni Association General
Assembly
Respondents: 19 persons (IS 7, BS 8, MS 4)
1. Which of the following projects should be executed by the NAIST Alumni Association?
(Multiple answers allowed)
Management of the member list
63.2%
Support for current students
63.2%
Publishing newsletters
57.9%
Hosting an annual gathering
47.4%
Hosting invited lectures
42.1%
Recognition of successful graduates
36.8%
Announcement of related events
31.6%

2. What is necessary to further vitalize the NAIST Alumni Association?
Mains opinions- More active social network presence (Facebook, Twitter, etc.)- Support for current students (networking, career development)- Relationships between students and private companies- Introducing NAIST's latest research to the industrial sector
Comments from board members- We will promote our activities more often through SNS such as Twitter andFacebook.
- We will organize events that not only support career development, but also
strengthen our relationships with industry sector.