Application guidelines
FY2021 Support program for the implementation of seminars toward
the promotion of diversity and gender equality“The Initiative for the Implementation of the Diversity Research Environment (Traction Type)”
OVERVIEW
Hokkaido University has been selected for “the Initiative for the Implementation of the Diversity ResearchEnvironment (Traction Type)” (FY 2019-2024), one of the Science and Technology Human Resources
Development Subsidy Programs (funded by MEXT). The University is aiming to promote a university-wide
diversity research environment, as well as to increase female research leaders and researchers responsible
for university management.
To this end, with the aim of deepening the understanding of university’s members on the promotion ofdiversity, this program supports the implementation of seminars, etc., that contribute to the promotion ofdiversity and gender equality to be held on campus.

SUPPORT
This support provides a part of the expenses (up to 300,000 yen) necessary for the implementation ofseminars that contributes to the promotion of diversity/gender equality for members of the university (faculty,staff, students, etc.).

ELIGIBILITY
Seminars, symposia, and workshops, etc., that meet the following requirements are eligible for support-

Project should contribute to the promotion of a diversity research environment or gender equality at theuniversity.

-Projects that span multiple departments or are open to the entire university are encouraged.

-The intended participants for the seminar, etc., should be members of Hokkaido University (faculty, staff,students, and researchers)-

Expect more than 20 attendees.
Projects should be proposed by departments, divisions, courses, offices laboratories, research groups,and others.
To be held before 31 January 2022.

-Co-hosting of the event with the Promotion office of Research environment for Diversity (Ree-D)
Inclusion of the phrase: "FY2021 The Initiative for the Implementation of the Diversity Research-Environment (Traction Type) " in the publicity materials

COVERED EXPENSES
Only the following expenses will be covered under the regulations of this University.

Personnel Costs

Domestic travel
expenses
Travel expenses for
invited foreigners
Rewards
Printing costs
Outsourcing expenses

Supplies expense

Personnel costs for a short-term support worker to assist with the day'soperations. This support is only available when each department isresponsible for recruiting and hiring short-term support staff.
Please note that only those who can be newly hired will be eligible forthis support, as changes in the issuance of employment orders for those
who are already employed at other budget are not allowed.
The domestic travel*The travel expenses and rewards areexpenses for lectures, etc.*

paid only to keynote speakers in theThe travel expenses forcase of symposia, and to main lecturers

lecturers, etc.*

in the case of seminars and workshops.

The rewards to be paid toGeneral presenters and poster presenters

the lecturers, etc.*

are not eligible for this support.

The printing costs of the posters and flyers for the publicity of theinitiative
The outsourcing expenses for the venue setup and designing thepublicity materials, temporary childcare services for the participants on
the day, or any other work approved by Ree-D.
The supplies expense that are necessary for implementation of theinitiative, the necessity of which is reasonably explained and that are notappropriate to be borne by the applicants. In any case, food andbeverages are not eligible for the support.

* Keynote speakers and main lecturers who are eligible for payment of travel expenses and rewards should belisted as "keynote speakers" or "main lecturers" in the publicity materials.

OTHER SUPPORTS-

Preparation of the online registration form for the participants-Lending of basic items necessary for the implementation of the event-

Printing with a large format printer (A0, A1 size, etc.)

NUMBER OF SUPPORT
About three
APPLICATION
Email the designated application form to the Ree-D (reed@synfoster.hokudai.ac.jp).

Application deadline 30 November 2021
However, the application will be closed before the due date when the total amount of funding reaches thebudget limitation.

PRELIMINARY CONSULTATION
To make more effective use of the support, we will accept preliminary consultation before
submitting your application. In the interview, we will discuss on your ideas, planning, support
details and expenses, etc. If you wish to have a consultation, please contact us at the address below.
SCREENING
Based on the documents submitted by the applicant, the Ree-D office will review them and decide whether
to accept or reject the application and the amount of support. The result will be notified within two weeks
after the receipt of the application form by Ree-D office.

EXECUTION OF EXPENSES
The budget will be allocated to each department from Ree-D and the expenses will be executed by thedepartment administration office. When there is any remaining balance, it must be returned immediately.
Please notice us as soon as possible.

IMPREMENTATION REPORT
Please submit the implementation report (including income and expenditure report) in the designated format
and the publicity materials within 30 days after the completion of the seminar, etc. Please prepare the income
and expenditure report coordinating with the administrative office of your department. You are also requested
to send us several photographs showing the event. Please include at least one photo that can be posted to
public on our website.

OTHER NOTESAs a part of Diversity (JST) Project, we may ask for the real-time delivery to *KNIT partner organization.
We will contact you and make an adjustment on this after the screening results is noticed to you. All work
related to real-time video distribution is carried out by staff of the Ree-D Office.
* KNIT partner organizations
Muroran Institute of Technology, Kitami Institute of Technology, Obihiro University of Agriculture andVeterinary Medicine, Nitto Denko Corporation, and Amino Up Co., Ltd.

CONTACT INFORMATION
If you have any questions about the application process, please contact us at the address below.
WHERE TO SUBMIT AND ENQUIRIES

Promotion office of Research environment for Diversity (Ree-D)
Front Office for Human Resource Education and Development
Hokkaido University
Tel. 011-706-3625

E-mail: reed@synfoster.hokudai.ac.jp