Student Admissions
2024
For Prospective International Applicant

Ministry of Education, Culture, Sports, Science and Technology“Preparatory course” designated school
Notified by the Minister of Justice Japanese language instituteKyoto Computer Gakuin Kamogawa Campus Kyoto Japanese Language Training Center

１．Programs offered (Content and Capacities)
Semester start

Course ProgramsContentApril

Preparatory Program(year)

October

Preparatory Program(1.5 years)

Preparatory course to learn Japanese,
English, mathematics for people
entering the Japanese higher
education institution (university,special vocational school).

Enrollment
Numbers
60 students
60 studentsPreparatory course
In order to enter a higher education institution in Japan, it is a requirement that students have completed 12years of education either in Japan or their home countries. Even if the students do not meet these requirements,
they can still become eligible to apply for higher education institutions in Japan after completing our
preparatory programs. Preparatory courses are required to be authorized by the Ministry of Education,Culture, Sports, Science and Technology.
The KJLTC’s programs are authorized by the Ministry of Education, Culture, Sports, Science and Technology.

２．Qualifications for ApplicationApplicant must satisfy all of the following conditions.
① The applicant must be a high school graduate, a holder of diploma equivalent to high school graduate orother similar qualifications certifying successful completion of tests and requirements of general
education (high school level).
② The applicant must have abilities equivalent to Level N5 (former Level 4) of the Japanese Language
Proficiency Test (or higher) and is willing to continue studying Japanese.
③ The applicant must have basic academic ability necessary in Japanese higher educational institutions(universities or special vocational colleges).
④ The applicant must be either 1) under 23 years of age (for high-school graduates), 2) under 25 years ofage (for college graduates), or 3) under 27 years of age (for university graduates).
⑤ The applicant must be able to finance tuition, other school fees and living expenses as a student in Japan.
⑥ The applicant must be physically and mentally healthy to perform the duties of a student and follow therules of the school. The applicant must exhibit behavior and engage in activities that do not break
Japanese laws and regulations at all times.

３．Selection Methods for Admission① Selection method
A written examination and an oral examination/interview will be conducted.
※ Applicant is evaluated based on the paper/documents review, written examination and oral
examination/interview.
※ Examination subjects, time and points allotted.
Examination subjects
1Japanese

2

General (English/Mathematics)

3

Interview

Examination time
30minutes

Points allotted
100points

30minutes

100points

30minutes※ Oral examination/interview will be held at the designated venue or online live video (such as Zoom).
Those who attend the online oral examination should prepare the pc, microphone, speaker, headphone
and Internet environment at home in advance. Applicant’s facial information is necessary for theexamination.
※ If the applicant fails to take any of the above tests, he/she loses the qualifications to continue theapplication process.

②

Details of the written and oral examination/interview.
The time and place of the examinations will be notified to the applicant via e-mail or from the KJLTCdesignated office before the examination.

４． Application Procedures
Applicant must submit all documents listed below before application deadlines.
※ Applicant can confirm the arrival of the application documents by themselves with the post officeunderwriting number or the tracking number of the international courier company.
For applicant in Japan: Registered mail after writing “Foreign students admission application
documents” in red on the front of the envelope.
For applicant outside of Japan: Express Mail Service (EMS) or International Courier Service.
・Periods of Application:
Courses
Periods
Preparatory Program (1year)
July 3, 2023, Monday to October 27, 2023, Friday(April term 2024)
Preparatory Program (1.5 years)
January 8, 2024, Monday to May 17, 2024, Friday(October term 2024)・Address 〒601－8407 京都市南区西九条寺ノ前町 10－5
京都コンピュータ学院 留学生入学事務室
10-5，Nishikujoteranomae-cho，Minami-ku，Kyoto-shi，Kyoto 601-8407 JapanAdmission Office，Kyoto Computer Gakuin※ Personal information described in application documents, etc. will be strictly managed by the KCG
group and only used as (1) information confirmation or contact information for school selection andexamination processes and (2) selection materials at the time of admission Office. The privacy policyof KCG group can be found on the website at https://www.kcg.ac.jp/site_policy.html

５．Required Documents for Admission
Please attach a Japanese translation of documents issued in other languages (Alternatively, English or
Chinese translations are also acceptable.)① Application for Admission (use form provided by KJLTC; please attach a photo and write your nameon the back in Japanese.)② Specific reason for studying Japanese (use form provided by KJLTC)③ Certificate of graduation (completion) and transcript of the highest education institution※ Please submit a graduation certificate or expected documentation transcript from a university, etc.
※Self-study history is not included as part of education history.
④ Certificate by the Ministry of Education of China Degree Center (Only for Chinese applicant)※ 中国高等教育学生信息网(学信网) http://www.chsi.com.cn/◼ Certificate of final high school graduation examinations and entrance examination of colleges anduniversities.
※ If applicant has not taken these examinations, please submit a letter stating reasons.
◼ For graduates of vocational high school, secondary vocational school, and technical school, thediploma certificate should be submitted.
⑤ Documents certifying the history of learning Japanese language
The address of the educational institution, contact information, study period, weekly and daily studyschedule (in hours), and school holidays including closed days (if the school is closed on public holidays,
please specify dates), as well as the total hours already studied, the total number of days studied, theattendance rate, and the number of days attended, should be clearly written on the Japanese language

learning certificate submitted.
⑥ An application fee of JPY 30,000
Please go to the bank to transfer. For details, please refer to the Section 10. Important notes for filling inapplication documents.
⑦ Copy of JLPT, EJU, J.TEST, BJT Business Japanese Proficiency Test, etc.
⑧ Copy of Passport
Pages showing date of issue, nationality, name, date of birth, sex, validity of the passport, Japan visa andlanding permission, etc.
⑨ Health Certificate (use form provided by KJLTC) issued by a medical institution within 3 months
before the application.
⑩ Oath (use form provided by KJLTC)⑪ A copy of residence card (only for applicant in Japan)
⑫⑬

⑭

⑮

Copy residence card both side (front and back).
Postage stamp for pass / fail notification (only for applicant in Japan)
Enclose a stamp worth 500 yen.
Certificate of expected completion and Certificate of enrollment, Grades transcript and Attendance
certificate (only for applicant in Japan) (certified copy issued by the relevant academic institution, such
like Japanese language school, etc.)
If Certificate of expected completion is not available, submit the certificate of enrollment. If alreadygraduated, submit the certificate of completion instead. All documents should be issued within 3 months
before the application.
Certificate of enrollment, Grades transcripts and Attendance certificate for previous stay in Japan(only for applicant outside of Japan)
All documents should be issued within 3 months before the application.
Career History and Certificate of Employment (optional)
This is required only if applicant has work experience or are currently employed.

⑯ Additional documents (optional)
Applicants may submit additional documents other than the ones listed above for further clarification of
their application (A document that certifies the applicant’s qualification; career history or publication,
recommendation letter etc.)※ Once accepted, the application documents and admission fee will not be returned.
※ No changes to the application documents will be accepted after the application documents have beenaccepted.

６．Notification of Results
Applicant will receive a notification of the results via e-mail or express mail.
※ The result will be sent to the applicant within 1 week after the interview.

７．About Residence Status
Applicants are required to hold a student visa or other types of valid visa status (permanent resident etc.) thatenables her/him to reside in Japan until graduation. Check the details from below.
1)

Applicants who have visa status (residing in Japan)

The school will provide a document called “Affiliation organization” in order to fill the form for visa application
to the following applicants: an applicant who already holds a student visa and is required to renew her/his period

of stay; an applicant who needs to change her/his residing status to “student” from another type of visa. Afterthe admission procedure, please inform us and proceed with your visa application, depending on your current
visa status.
2)

Applicants who do not have visa status (residing in overseas)

The school will send an official request on behalf of applicants who passed the admission exams to the Regional
Immigration bureau to issue a “Certificate of eligibility” (COE). Once the Regional Immigration bureau issues
the COE, the school will send it to the applicant via mail. Please apply for a student visa at the Japanese
embassy/consulate in the receiving country. It takes about 3 months to obtain a COE, so please submit thefollowing documents required for issuing a “Certificate of Eligibility” after the admission procedure.
① Letter of Financial Support
Letter of supporter affirming ability to cover all costs and fee during the duration of enrollment.
(The letter should be written in supporter’s native language, with Japanese translation attached.)※ Please describe in detail the circumstances in which supporter (one who takes responsibility for
payment of expenses) is not the applicant or the applicant’s parent.
② Documents certifying the employment certificate of supporter and the amount of income for thepast three years
Submit a certificate of employment if supporter works for a company, a copy of the corporate register if
supporter is an officer of the company, etc., and a copy of the business permit if supporter is anindividual manager.
※If supporter resides in Japan, submit the Certificate of Residence of supporter. All documents should
be issued within 3 months before the application.
③ Documents certifying funds such as the original deposit balance certificate of supporter (only forapplicant outside of Japan)
Original certificate of deposit, copy of existing deposit, etc. All documents should be issued within 3months before the application.
④ Official document showing relationship of supporter with applicant (only for applicant outside ofJapan)
For Chinese applicant, submit the Notarial Certificate of Kinship. All documents should be issued within
3 months before the application.
⑤ Certified copy of household register (or Family Registry documents) (only for applicant outside ofJapan)
Household register of family members including both the applicant and supporter.
For Chinese applicant, a copy of the Household Register and a copy of the Resident Identity Card.
⑥ Four photographs (sized 4cm (length) x 3cm (width)
Taken within the past 3 months with the applicant’s name and nationality written on the back of eachphotograph.
⑦ A career plan letter that describes your reason for studying and your desired career path after your study.
(Only for applicants who have completed their previous education 5 years prior to application.)* If the documents are incomplete, we cannot apply for the Certificate of Eligibility on your behalf.
* Please confirm. Additional documents may be requested by the Immigration Bureau. Correctly indicate thenumber of times you have applied for issuance and the number of times you have been issued. In addition, allsubmitted documents and if the application is rejected due to false information regarding the contents of theapplication, we will not accept a re-application at our university.
* The “Certificate of Eligibility for Resident Status” will be examined by the Immigration Bureau, and visa
acquisition will be examined by the Japanese embassy or consulate in the country of residence. The university
will not take any responsibility for issuance or non-issuance.

８．Admission and Enrollment Procedures
KJLTC will send the copy of the “Certificate of Eligibility” and document of “information about payment ofschool fees” to the applicant after getting the notice of approval of the “Certificate of Eligibility” from theImmigration Services Agency of Japan (Osaka branch).
School fees and other charges must be transferred to the designated account before the due date prior tocompleting the enrollment application. Please note that if the application is not complete by the due date, theapplication would be treated as cancellation / withdrawal.
After the applicant completes all the admission procedures, KJLTC will send the "Certificate of Enrollment"
and original document of "Certificate of Eligibility" to the applicant through the designated office or by mail.
Failure to complete the application by the specified date would cause cancellation by default and will beconsidered as non-willingness to enroll by applicant’s side. If applicant declines admission, contact Admission
Office immediately.

９．School fees and other charges① School fees
Items
Admission fee
Tuition fee
Facilities fee
Instructional Material fee,extra-curricular activities fee
Total

Preparatory Program(1year)
JPY50,000
JPY720,000
JPY20,000

Preparatory Program(1.5 years)

JPY30,000

JPY45,000

JPY820,000

JPY1,205,000

JPY50,000
JPY1,080,000
JPY30,000

Note 1．The admission fee will be paid only in the first year.
Note 2．In the case that the applicant submits a formal written application to cancel admission before thesemester begins (March 31 for spring term students; September 30 for fall term students), fees(without the admission fee) will be refunded after the calculation of various expenses. In othercases, there is no refund in principle. Accepted application documents and transferred fee will not
be returned. And, once accepted, the admission fee will not be returned.
③ Other charges
The above does not include the required medical examination and student insurance fee.
Preparatory Program
Preparatory Program
Item(1.5 years)(1year)
Health and Life Insurance for
JPY10,000
JPY15,000
foreigners in Japan※ Health and Life Insurance for foreigners in Japan
This comprehensive insurance covers death, specific severe disability, nursing expenses, medical expenses,
damage for household effects, expenses for the guarantor. All students must enroll in this insurance program.

10．Important Notes for Filling in Application Documents

●Filling out application for Admission
・ Be sure to provide accurate information regarding your present address/phone number. So that we candirectly contact you.
・ Please write your name and nationality on the back of each photo.
●Certificates Documents
・Documents should be issued within 3 months before the application.
●Certificates Documents copies
・Clear color copy of A4 size (monochrome copy is possible).
※Once accepted, the application documents and admission fee will not be returned.
●Payment of Application FeeTo transfer
銀行名：りそな銀行 京都支店口座種類：普通預金
支店番号：５０１
口座番号：２０５０１８１
口座名義：京都日本語研修センター 納入係
RESONA BANK KYOTO BRANCH（Branch Code No.501）
Ordinary Deposits 2050181（Swift Code:DIWAJPJT）
Kyoto Nihongo Kenshu Center Nounyukakari※In the case of money transfer outside of Japan, the application fee of JPY 31,500 including the commission
and charge of (about JPY 1,500) collected by the receiving bank in Japan must be paid via electronic banktransfer to the designed bank account.
※Contact Admission Office if you cannot send money in Japanese Yen.
※Submit a copy of the “Approved Bank Remittance Slip” together with the other documents to KJLTC.
※Please write the applicant’s name as the sender of the bank remittance.
※Once accepted, the admission fee will not be returned.
Admission Application Procedures and Schedule
Application forfirstexamination

-

First
examination-

Notification of
the first exam
results-

Application forthe second
examination-

Documentbased screening

lllll

Notification ofadmission-

For April 2024
3 November 2023 (scheduled)
For October 2024 24 May 2024 (scheduled)-

The proxy (KJLTC) submits application and related documents for the Certificate of
Eligibility
Submission of documents to the Immigration Services Agency ofFor April 2024
Japan on or before 17 November 2023
For October 2024 Submission of documents to the Immigration Services Agency ofJapan on or before 31 May 2024

Application for
the Certificate of
Eligibility toreside in JapanFor April 2024

Application Period: 3 July 2023 to 27 October 2023

For October 2024 Application Period: 8 January 2024 to 17 May 2024
For April 2024
Mid - July 2023 to Late - October 2023(scheduled)
For October 2024 Early - January 2024 to Mid – May 2024 (scheduled)
For April 2024

3 November 2023(scheduled)
For October 2024 24 May 2024 (scheduled)
The applicant must send all the required documents to KJLTCFor April 2024
2 October 2023 to 27 October 2023
For October 2024 22 April 2024 to 17 May 2024

Results of theCertificate of
Eligibility-

Distribution of
SchoolEnrollment
Documents-

Distribution of
the Certificate of
Eligibility(original)-

Application forstudent visa andacquisition ofpassport-

For April 2024
Late - February 2024 (scheduled)
For October 2024 Late - August 2024 (scheduled)
For April 2024

Early - March 2024 (scheduled)

For October 2024 Early - September 2024 (scheduled)
For April 2024

Mid - March 2024(scheduled)

For October 2024 Mid – September 2024 (scheduled)
For April 2024

Late - March 2024

For October 2024

Late - September 2024

For April 2024

25 March 2024 to 29 March 2024

Approval andissuance ofstudent visa
Entry into Japanand school
enrollment⚫

-For October 2024 24 September 2024 to 27 September 2024

Contact

Enrollment Inquiries
Admission Office
Kyoto Computer Gakuin
10-5 Teranomae-cho, Nishikujo, Minami-ku
Kyoto Shi, Kyoto 601-8407, Japan
TEL +81-(0)75-681-6334
FAX +81-(0)75-671-1382
Location of KJLTC
Kyoto Computer Gakuin Kamogawa Campus
Kyoto Japanese Language Training Center
11 Simoyanagi-cho Tanaka, Sakyo-ku
Kyoto-Shi, Kyoto 606-8204, Japan
TEL +81-(0)75-751-1121
FAX +81-(0)75-751-8839
http://www.kjltc.jp/E-mail: kjltc@kcg.ac.jp* Take a subway train from Kyoto station to Imadegawa
station, then take a Kyoto city bus No.201 or No.203, get off atDemachiyanagi eki-mae.
*Take a Kyoto city bus No.4 or No.17 from Kyoto station, getoff at Demachiyanagi eki-mae.
*Get off at the Demachiyanagi of Keihan Railway, walk south.

Privacy Policy
The KCG group is comprised of the Kyoto College of Graduate Studies forInformatics, the Kyoto Computer Gakuin (Rakuhoku Campus, Kamogawa Campus,
Kyoto-Ekimae Campus), the Kyoto Japanese Language Training Center, KCG Career,Inc. and KCG Co., Ltd.--- all globally-oriented educational institutions.
We, at KCG, respect your privacy. The KCG group is committed to protecting yourprivacy. The following points outline the essence of our Privacy Policy and how wehandle the information we collect from you.
1.
2.
3.
4.
5.

6.

The KCG group collects and handles your personal information with utmostrespect.
The KCG Group collects personal information through legal means andmethods.
The KCG Group manages with utmost care the collected personal informationfor effective implementation of educational and instructional methods.
The KCG Group is concerned about your privacy and is committed to protecting
your personal information from all kinds of infringements and potential risks.
The KCG Group endeavors to heighten the awareness about the protection ofprivacy among its faculty, staff, and students by establishing and observing astrict regulatory environment and continually reviewing and improving thestructures involved in the implementation of all related measures.
The KCG Group is committed to observe the laws and ordinances stipulating
the access and use of personal information.