Privacy Policy Guidelines
The Japanese Society of Grassland Science (“Society”) sets forth these Guidelines for
Handling of Personal Information (“Privacy Policy”) as follows, and strives to protect
personal information appropriately thereby.
1) Collection of Personal Information
The Society collects, to the extent necessary, the information voluntarily provided
by users of the services offered by the Society and individuals involved in theSociety's operations. In principle, the Society will expressly specify the purposes
of use when collecting the personal information, which will be in accordance with
the information providers' intention. An information provider's intent to apply formembership to the Society or to continue their membership status means theiracceptance of this Privacy Policy.
2) Use of Personal Information
The Society will use the collected personal information within the scope of thebelow purposes, and will not disclose the collected personal information to a third
party without the specified individual’s consent, except in the below-describedcircumstances.
1. For verifying the identity of a specified individual, communication concerninguse of or application for the Society’s services; invoicing for membership feesor costs, and providing the Society’s services; as well as for providing therequired information concerning members’ use (including notification aboutchanges to, or suspension, disruption, or cancellation of the terms of use);
2. For notifications about the Society’s events (including annual general
meetings, related events, and committee meetings); sending voting forms; andproviding the required information regarding the Society's operations.
3. In addition to the foregoing, for providing information about the Society’s
services and conducting surveys to improve the Society’s services.
The Society, however, might use or disclose the personal information for a purpose
other than the foregoing in any of the following situations.
(1) When the use or provision is pursuant to provisions in laws or regulations;(2) When the use or provision has the information provider's consent;(3) When the Society contracts out the handling of personal information, in
whole or in part, to the extent necessary to achieve the purposes of theSociety's activities (for example, when the Society makes known thenames and destinations to a company contracted to perform the activitiesof the Society's secretariat, including the management of members'information, management of membership fees, accounting management,and sending the Society's journals).
3) Management of Personal Information
The Society strives to manage the collected personal information properly, suchthat it is not divulged externally, altered, or lost. The Society’s management,
however, does not cover personal information disclosed by the information
providers themselves or the personal information already in the public domain. The
Society will manage and supervise its contractors, when it sub-contracts a company
to handle the personal information.
4) Disclosure and Correction of Personal Information
The Society will, in principle, disclose without delay the personal information
concerning the information providers themselves in response to a request by thepersonal information provider. Furthermore, the Society will, in principle, correctand change without delay the personal information, when the information
providers themselves request a correction or the like about their personalinformation.
5) Changes to Privacy Policy
The latest Privacy Policy will always apply to the personal information collectedby the Society. The Society's Privacy Policy might be changed without warning inaccordance with a decision by the Society's Board of Directors. Any change will
be immediately posted on the Society's website. The latest Privacy Policy will takeeffect from the date it is posted on the Society's homepage.
6) Contact Desk for Handling of Personal Information
The Society's secretariat will handle queries and consultations regarding theSociety’s Privacy Policy. The secretariat office: c/o NARO Institute of Livestockand Grassland Science, Senbonmatsu, Nasushiobara, Tochigi 329-2793, Japan.
E-mail: secretary@grasslandscience.jpn.org
Approved by the Board of Directors on February 8, 2016, amended on October 20, 2022.