OpenBook
Image Acquisition and Reading
SoftwareUser’s Guide
VERSION 9.0

Freedom Scientific
July 2010

PUBLISHED BY
Freedom Scientific
11800 31st Court North
St. Petersburg, Florida 33716-1805
USA
http://www.FreedomScientific.com
Information in this document is subject to change without notice. No part of this publication may
be reproduced or transmitted in any form or any means electronic or mechanical, for any
purpose, without the express written permission of Freedom Scientific.
Copyright © 1993 - 2010 Freedom Scientific. All Rights Reserved.
OpenBook and JAWS are registered trademarks of Freedom Scientific in the United States andother countries. Microsoft, Windows 2000, Windows XP, and Windows Vista are registeredtrademarks™ of Microsoft Corporation in the U.S. and/or other countries.
OpenBook contains technology licensed and/or developed by Nuance Inc. ©.
OpenBook uses an encoding engine developed by L.A.M.E. to convert OpenBook supported files
into .wav or .mp3 file formats. L.A.M.E. Web site http://www.mp3dev.org
OpenBook includes technology developed by Info-Zip (refer to c:\Program Files\Freedom
Scientific\OPENBooK\9.0\Help\License.txt for license details). Info-Zip Web site http://www.infozip.org
FineReader recognition technology (c) ABBYY(tm), Moscow, Russia.
The Sentry Spelling-Checker Engine Copyright © 1999 Wintertree Software Inc.
Wordsmyth Educational Dictionary Thesaurus Copyright Wordsmyth, Ithaca, New York.
BuckScan technology is copyrighted © PDS and appears in OpenBook thanks to the courtesy ofNoel Runyan of Personal Data Systems, Inc.
Portions of this product were created using technology licensed from Inso Corporation.
Portions of this product were created using LEADTOOLS  1991-2000, LEAD Technologies Inc.
All rights reserved.
Important Notice to All Users of Freedom Scientific's Recognition Products
Freedom Scientific's recognition products, including OpenBook, permit a user to read and store
almost any document available today. Most printed materials are copyrighted under the laws of
the United States and foreign countries. It is illegal to copy or reproduce on disk or paper, by useof this machine or any other means, materials for which you or your company do not own the
copyright unless you have the permission of the copyright owner or unless your activity comes
within some of the limited exceptions of the copyright laws. Copyright infringement carries with itserious civil and criminal penalties under the law. Do NOT use this device to copy materials
illegally. Your license to use the software in or with this machine also prohibits such activities.
This system is intended solely for copying and reproduction of files for which you have the legal
right to make copies. If you have questions about what you can legally copy, consult yourattorney or the owner of the copyright in question.

Table of Contents
Introduction OpenBook User’s Guide....................................... 1
About this Guide ..................................................................... 1
Documentation Conventions ................................................. 1
Book 1 Quick Start to OpenBook .............................................. 3
Welcome to OpenBook........................................................... 3
System Requirements ............................................................ 3
Installing OpenBook ............................................................... 4
Uninstalling OpenBook .......................................................... 6
Activating OpenBook.............................................................. 6
Activating with Internet License Manager ................................. 7
Activating by Telephone............................................................ 9
Activating by Fax..................................................................... 11
Activating through a Trusted Third Party................................. 12
Dongle Authorization............................................................... 15
Installing the RealSpeak Solo Direct Synthesizer.............. 16
Getting Started ...................................................................... 16
Launching OpenBook.............................................................. 16
Closing OpenBook .................................................................. 17
Acquiring and Reading......................................................... 17
Getting Help........................................................................... 19
Online Help System ................................................................ 19
Context-Sensitive Help............................................................ 20
Key Describer.......................................................................... 21
OpenBook User’s Guide ......................................................... 21

Technical Support ................................................................... 21
About OpenBook..................................................................... 22
Updating OpenBook ............................................................. 22
Migrating Files from a Prior Version of OpenBook............ 23
Book 2 Navigating OpenBook.................................................. 25
Use Your Keyboard or Your Mouse..................................... 25
Using the Keyboard with OpenBook ....................................... 25
Using the Mouse with OpenBook............................................ 28
Book 3 User Interface, Dialog boxes & Controls ................... 29
Introduction to the User Interface ....................................... 29
Title Bar................................................................................... 29
Menu Bar................................................................................. 30
Document Window .................................................................. 31
Status Bar ............................................................................... 31
Scroll Bar................................................................................. 32
Dialog boxes & Controls ...................................................... 32
Multi-Page Dialog Boxes......................................................... 32
Radio Buttons.......................................................................... 33
Edit Fields ............................................................................... 33
Edit Combo Box ...................................................................... 33
Combo Box ............................................................................. 34
Edit Spin Box........................................................................... 34
Left/Right Sliders..................................................................... 34
Check Box............................................................................... 34
Buttons .................................................................................... 34
Tree View ................................................................................ 35
Book 4 Adjusting Speech........................................................ 36
Selecting Voices.................................................................... 36

Synthesizer ............................................................................ 38
Language ............................................................................... 40
Voice Name............................................................................ 40
Voice Rate.............................................................................. 41
Voice Volume......................................................................... 42
Voice Pitch............................................................................. 42
Voice Punctuation................................................................. 43
Key Echo................................................................................ 44
Announce Capital Letters..................................................... 45
Announce Shortcut and Access Keys ................................ 45
Announce Dialog Controls................................................... 46
Announce Numbers as Single Digits .................................. 47
Announce Headers and Footers.......................................... 47
Book 5 Adjusting Visual Settings............................................ 49
Low Vision Menu................................................................... 49
Visual Settings Properties page .......................................... 50
Book 6 Using Settings Files..................................................... 52
Understanding Settings Files .............................................. 52
Save the Settings .................................................................. 52
Retrieve Settings................................................................... 53
Delete Settings ...................................................................... 54

Book 7 Acquiring and Processing........................................... 55
Overview of Acquisition and Processing ........................... 55
Acquisition Device Selection ............................................... 55
Acquiring a Page................................................................... 58
Acquire Menu ........................................................................ 59
Workflow ................................................................................. 60
Acquire a Page........................................................................ 60
Acquire and Replace Current Page ........................................ 60
Acquire and Insert New Page ................................................. 61
Re-recognize........................................................................... 61
BuckScan ................................................................................ 63
Check Orientation ................................................................... 63
Recognize Columns ................................................................ 64
Split Facing Pages .................................................................. 65
Previewing a Page................................................................. 66
Photocopying Documents.................................................... 66
Acquiring from Word ............................................................ 68
Changing the Default Recognition Strategy....................... 69
Primary and Secondary Recognition Languages .............. 70
Acquiring Pages in the Background ................................... 71
Book 8 Workflows ..................................................................... 72
Introduction to Workflows.................................................... 72
Factory Workflows ................................................................ 73
Specialty Workflows ............................................................. 77
Workflow Settings................................................................. 79

Acquire Page........................................................................... 79
Process Page.......................................................................... 84
Creating a Workflow ............................................................. 90
Setting the Active Workflow................................................. 92
Modifying a Workflow ........................................................... 93
Renaming a Custom Workflow ............................................ 94
Deleting a Custom Workflow ............................................... 95
Resetting a Factory Workflow.............................................. 96
Book 9 Reading ......................................................................... 97
Reading with OpenBook....................................................... 97
Reading Using Say All ............................................................ 99
Fast Forward and Rewind ....................................................... 99
Skim Read............................................................................. 100
Movement Unit ...................................................................... 101
Dictionary .............................................................................. 102
Pronunciation Dictionary ....................................................... 103
Thesaurus ............................................................................. 104
Indicate Emphasis Text......................................................... 106
Extra Pause After Each Line ................................................. 106
Hide Spotlight for Braille Tracking .................................... 107
Book 10 Navigating Documents ............................................ 108
Go to Navigation ................................................................. 108
Bookmarks........................................................................... 110
Highlights............................................................................. 112
Comments............................................................................ 115

Find....................................................................................... 117
Find and Replace Text ........................................................ 118
Book 11 Editing ....................................................................... 119
Basic Editing Commands................................................... 120
Undo...................................................................................... 120
Cut......................................................................................... 120
Copy...................................................................................... 120
Paste ..................................................................................... 121
Delete.................................................................................... 121
Select All on Current Page.................................................... 121
Renumber Pages .................................................................. 121
Insert Page Break ................................................................. 122
Delete Page Break ................................................................ 122
Move Page ............................................................................ 123
Delete Current Page ............................................................. 123
Remove Headers and Footers .............................................. 123
Spell Check ........................................................................... 124
Word Count ........................................................................... 124
OCR Correction..................................................................... 125
Book 12 Managing Files ......................................................... 127
Basic File Operations ......................................................... 128
Creating a New File............................................................... 128
Opening a File....................................................................... 129
Appending a File ................................................................... 135
Closing a File ........................................................................ 135
Saving a File ......................................................................... 137
Save As................................................................................. 137
Creating a New Folder .......................................................... 139
Save Pages........................................................................... 140
Saving to Audio................................................................... 141

Document Properties.......................................................... 143
Importing and Exporting Braille Files ............................... 143
Playing Audio Files ............................................................. 143
Book 13 Low Vision Features ................................................ 146
Masking................................................................................ 146
Text View.............................................................................. 147
Exact View ........................................................................... 148
Two Tone .............................................................................. 150
Delete Exact View ................................................................. 151
Split View ............................................................................. 151
Camera View........................................................................ 154
Overlay.................................................................................. 156
Rotate Camera View ............................................................. 157
Zooming the View ............................................................... 157
Virtual XY Table................................................................... 159
Configuring Exact View Smooth Panning Options ................ 161
Configuring Camera View Smooth Panning Options ............ 162
Scrolling the View ............................................................... 163
Book 14 Printing...................................................................... 164
Number of Copies ............................................................... 164
Selecting a Print Range ...................................................... 165
Changing Print Font............................................................ 165
Changing Printers ............................................................... 166

Page Orientation ................................................................. 167
Choosing Paper Size .......................................................... 167
Selecting a Paper Source ................................................... 168
Setting Page Margins.......................................................... 169
Book 15 Embossing................................................................ 170
Setting Up Your Embosser................................................. 170
Embossing a Document ..................................................... 171
Number of Copies ............................................................... 171
Changing Emboss Settings ............................................... 171
Computer Braille vs. Contracted Braille ........................... 173
Selecting an Emboss Range .............................................. 174
Mark Emphasis Text ........................................................... 174
Book 16 Book Search ............................................................. 176
Quick Book Search ............................................................. 176
Advanced Book Search ...................................................... 177
Book 17 Using Your Notetaker .............................................. 180
Supported Notetakers......................................................... 180
Preparing Your Notetaker................................................... 180
Freedom Scientific Notetakers .............................................. 180
Freedom Scientific's PAC Mate ............................................ 180
Pulse Data HumanWare Products ........................................ 181
Setting Up OpenBook ......................................................... 181

Using Auto-Detect ................................................................. 182
Manually Setting Up OpenBook ............................................ 182
Changing Settings .............................................................. 183
Opening Files ...................................................................... 183
Saving Files ......................................................................... 184
Book 18 Launchable Applications......................................... 185
Adding New Launchable Applications.............................. 185
Editing Launchable Applications ...................................... 188
Deleting Launchable Applications .................................... 188
Book 19 Using a Braille Display ............................................ 190
Enabling Braille ................................................................... 191
Adding a Braille Display ..................................................... 191
Changing the Default Braille Display ................................ 192
Braille Translation Options ................................................ 193
Braille Flash Messages....................................................... 194
Linking and Unlinking the Cursor ..................................... 196
Status Cells.......................................................................... 196
Changing the Braille Cursor .............................................. 198
Book 20 OpenBook with Multiple Users ............................... 199
Enabling Multiple Users ..................................................... 199
Logging In............................................................................ 199

Book 21 Desktop Keyboard Layout....................................... 201
Reading ................................................................................ 201
Audio File Navigation ......................................................... 202
Navigation............................................................................ 203
Help ...................................................................................... 204
Text Selection...................................................................... 204
Acquisition........................................................................... 205
Visual Settings .................................................................... 206
OpenBook Feature Hotkeys ............................................... 208
Book 22 Laptop Keyboard Layout......................................... 211
Reading ................................................................................ 211
Audio File Navigation ......................................................... 212
Navigation............................................................................ 213
Help ...................................................................................... 214
Text Selection...................................................................... 215
Acquisition........................................................................... 216
Visual Settings .................................................................... 216
OpenBook Feature Hotkeys ............................................... 219
Book 23 Traditional (Ruby) Keyboard Layout ...................... 222
Reading ................................................................................ 222
Audio File Navigation ......................................................... 222

Navigation............................................................................ 223
Help ...................................................................................... 224
Text Selection...................................................................... 225
Acquisition........................................................................... 225
Visual Settings .................................................................... 226
OpenBook Feature Hotkeys ............................................... 228
Using a Laptop Keyboard Layout – Traditional ............... 230

Introduction

OpenBook User’s Guide
About this Guide
The OpenBook User’s Guide teaches you to use andcustomize OpenBook’s image acquisition and reading
capabilities to fit your personal needs.
The first book, the Quick Start Guide, gives you the basics to
get up and running with OpenBook. Following the Quick
Start Guide are more books that give complete instructions
to all of OpenBook’s features. Finally you will find a list of
keystrokes for quick reference. These keystrokes are alsoavailable in the back of the print and Braille Quick Start
Guide as perforated reference cards.
However you decide to use this guide, we will lead you to amore productive computing experience with this powerfulsoftware.

Documentation Conventions
In the OpenBook User’s Guide we will refer to various
commands, menu options, and other selections. To makereading this guide as simple as possible, we have included asample of the following conventions.
When instructing you to type text into a command line or
input field, the text will appear in this type style:
C:\Openbk9\Obu.exe.

1

A hot key is a combination of keys pressed on the keyboard,which invokes the same response regardless of theapplication you are currently using. A hot key can be a single
key on the keyboard, but more commonly it is several keys
pressed in combination. For example, ALT+CTRL+O
requires you to press all three keys simultaneously.
Alternatively, shortcut keys invoke a different action
depending on the application in which you are currently
working. Shortcut keys also can be one key or multiple keys
pressed in combination. Shortcut keys may also require you
to press a sequence of keys, such as ALT+F, O. In thiscase, you would press the ALT key and the F key, release
them, and then press the O key. These hot keys andshortcut keys will appear in bold text throughout the User’s
Guide.
Another convention we use in this Guide is the reference
regarding the active state of an item. When we refer to an
item in the active state, we mean that OpenBook is focusing
on the item and certain keystrokes performed affect that
item. OpenBook gives both auditory and visual feedback toindicate the active state.

2

Book 1

Quick Start to OpenBook
Welcome to OpenBook
OpenBook is a software program that transforms yourpersonal computer and scanner into a full-featured readingmachine. Use any of today’s popular scanners or the
PEARL™ Portable Reading Camera from Freedom
Scientific, to acquire the text of your favorite magazine, book,or newspaper article, and let OpenBook immediately readthat page aloud to you. Or open an electronic file from any of
today’s most popular applications and edit at will. With
OpenBook nothing is left inaccessible and even better, you
are in control of how a page is read and presented on yourcomputer screen.
With the PEARL, you will experience instantaneous pageacquisition, enabling OpenBook to process multiple pages
within seconds. The PEARL camera has an automatic modethat senses motion and allows it to capture an image
whenever a page is turned. When used on a laptop or
netbook computer, you will have a truly portable acquisition
and reading system while on the go.

System Requirements
The recommended system requirements for OpenBook arelisted below.
Specification

Minimum Requirement

3Operating system

All 32-bit versions ofWindows XP and Windows
Server 2003, all 32- and 64bit versions of Windows
Vista, and all 32- and 64-bit
versions of Windows 7 andWindows Server 2008.

Processor speed

500 MHz Intel® Pentium® or
faster

Memory (RAM)256 MB (512 MB
recommended

Available hard disk spacefor installation

1.2 GB (on the drive
containing the Program Filesand Windows folders)Video

256 color graphics

Sound

Windows compatible soundcard and speakers

Keyboard

104 key Keyboard

Acquisition device

A TWAIN or WIA-compatible
flatbed scanner or the
PEARL camera from
Freedom Scientific

CD ROM Drive

Installing OpenBook
To install OpenBook on your computer, do the following:4

Important:
If you will be using the PEARL, do not connect thecamera to your computer until the OpenBook
installation is complete. For more information onconnecting and setting up PEARL, refer to the PEARL
Quick Start Guide.
1. Insert the OpenBook disc into your CD-ROM drive.
2. The OpenBook Setup program starts. You will hear the
installation speak the instructions as they appear on
your screen. Follow these instructions to complete the
OpenBook installation.
Note:

If your OpenBook installation disc does not start
automatically, go to the Start button, select Run, andtype D:\setup. If your CD-ROM drive is not D,
substitute the correct drive letter.

The OpenBook setup program will then begin.
3. Choose the Typical installation to install OpenBook to thedefault location on your hard drive. Select the Custom
installation if you want to install OpenBook in a location
other than the default.
4. Once installation is complete, you must restart yourcomputer before using OpenBook.
Note:

During installation on certain Windows systems, you
may receive a message stating that software you areinstalling has not passed Windows Logo testing toverify its compatibility with Windows. If this occurs,
choose the Continue button in Windows XP or Vista, or
the Yes button in Windows 7 to ignore this message
and resume the installation. OpenBook will install andrun correctly.

5Uninstalling OpenBook
To uninstall OpenBook go to the Programs Menu and select
OpenBook 9.0. In the Tools submenu select the Uninstall
OpenBook option and follow the prompts to remove thesoftware. If you have any other Freedom Scientific products
such as JAWS or MAGic installed, make sure you choose
the option to leave shared components.

Activating OpenBook
After you install OpenBook, you must activate your software.
When you first start OpenBook, you are asked to activate theprogram. You can activate OpenBook at a later time byopening the Help menu and choosing Update Authorization.
OpenBook runs in 40 minute mode until it is activated onyour computer. To close the Activation dialog box andcontinue using OpenBook in 40 minute mode, choose Run
as Demo. You must restart your computer every 40 minutes
in order to continue using OpenBook until it is activated.
Internet License Manager (ILM) allows you to quickly
activate OpenBook using the Internet. If you do not have anInternet connection, you can activate OpenBook by
telephone or fax. Alternatively, you can activate OpenBook
with the assistance of a trusted friend, relative, ororganization that has access to the Internet.
Note:

6

Your user account must have power user oradministrator privileges to activate OpenBook. Contact
your network administrator if your account does nothave the required level of access.

You can also use a dongle (a hardware device that connects
to your computer's USB or parallel port) to make your
OpenBook license more portable. A dongle allows you to use
an authorized version of OpenBook on any computer as longas the dongle remains connected.
Note:

Adding or removing certain hardware components may
cause your computer's Locking Code to change. If thisoccurs, you must reactivate OpenBook. If you need torequest more activations, go to
http://www.fsactivate.com.

Activating with Internet License Manager
You can use Internet License Manager (ILM) to activate
OpenBook using an Internet connection. This is the easiest
and quickest way to activate your product. To activate
OpenBook using the Internet, do the following:
1. In the Activation dialog box, choose Start
Activation.
2. Read the message that displays and then choose
Continue. Insert the Authorization CD into your CD-ROM
drive and choose Activate Using Authorization CD. You canfind your Authorization CD in the same sleeve as your
OpenBook program disc. If you do not have your
Authorization CD, choose Enter Your Authorization Number
Manually.
Note:

If you have previously inserted your Authorization CD,
you will not be asked to insert it again. Continue to step
3 of the activation.
3.

Choose Activate.

4. Use the ARROW keys to select Now, Using the Internet(RECOMMENDED), and then press ENTER.

75. If you used your Authorization CD, your 20-digit
Authorization number is automatically inserted into the
Authorization Number edit box. If your Authorization number
is not shown, type it into the edit box. You can find your
Authorization number in print and Braille on your OpenBook
disc sleeve.
6. Press ENTER to continue. You will be asked to connect
to the Internet if you have not already done so. You
must establish an Internet connection before continuingwith the activation.
7. If you have not registered OpenBook, you are asked to
do so now. Registering OpenBook lets you receive
technical support. Choose Register Now and complete
the online registration form by following the instructions
provided. You can choose to register later, but you
must register the next time you activate OpenBook.
8. After you submit your registration, Internet LicenseManager attempts to activate OpenBook. This process
may take several minutes. When the activation is
successful, choose Finish.
Note:

If Internet License Manager cannot activate OpenBook
because of your firewall software, see the next section,
Troubleshooting Firewall Software.

Troubleshooting Firewall Software
Firewalls protect computer systems from being accessed byunauthorized users. Some network or personal firewall
software may interfere with the installation, activation, or
usage of OpenBook. The following information will help you
reconfigure your firewall to work with OpenBook. Refer toyour firewall software documentation for more information onallowing access for programs and files.
8Note:

Hardware firewalls do not interfere with installing,
activating, or running OpenBook.

Firewall Interferes with Installation
If your firewall software is preventing you from installing
OpenBook on your computer, reconfigure the firewall toallow the file Setup.exe to run. Then retry the installation
procedure.
Firewall Interferes with Activation
If your firewall software prevents you from activating
OpenBook using the Internet, reconfigure the firewall to allow
the following files to run: FSActivate.exe, CAUtil.exe, andCAUtil.enu. Once you have reconfigured your firewall, retry
the activation process. If you cannot reconfigure the firewall,
or if you still cannot activate OpenBook, go to
www.FSActivate.com. Follow the instructions on the Web
page to retrieve an Activation License code and activate yoursoftware. For more information on using
www.FSActivate.com, see Activating through a Trusted Third
Party.
Firewall Interferes with Using OpenBook
If the firewall software prevents OpenBook from running or
starting, or displays a warning message, reconfigure thefirewall to allow the file OBU.exe to run.

Activating by Telephone
If you do not have an Internet connection, you can call
Freedom Scientific Customer Service. Customer Service will
send you a CD in the mail that will automatically activate
OpenBook. To activate OpenBook by telephone, do thefollowing:
1. In the Activation dialog box, choose Start Activation.
92. Read the message that displays and then choose
Continue. Insert the Authorization CD into your CDROM drive and choose Activate Using Authorization
CD. You can find your Authorization CD in the same
sleeve as your OpenBook program disc. If you do nothave your Authorization CD, choose Enter Your
Authorization Number Manually.
Note:

If you have previously inserted your Authorization CD,
you will not be asked to insert it again. Continue to step
3 of the activation.

3. Choose Activate.
4. Use the ARROW keys to select Telephone to Receive
Activation by Mail, and then press ENTER.
5. Call (727) 803-8015. Provide the customer service
representative with the Authorization number andLocking code shown in this dialog box. If your
Authorization number is not shown, you can find it inprint and Braille on your OpenBook disc sleeve.
6. Choose Quit. You can continue using OpenBook in 40
minute mode until you receive your CD.
When you receive the CD with your Activation License codefrom Freedom Scientific, insert it into your CD-ROM drive toautomatically activate OpenBook.
Note:

10

If the CD does not automatically activate your software,press WINDOWS Key+R, type
"D:\ActivationCode.exe" and press ENTER. If
your CD-ROM drive is not D:, then substitute thecorrect letter.

Activating by Fax
If you do not have an Internet connection, you can send a
fax to Freedom Scientific with your Authorization number andLocking code. You will then receive an Activation Licensecode either in an e-mail message or on a CD. To activate
OpenBook by fax, do the following:
1. In the Activation dialog box, choose Start Activation.
2. Read the message that displays and then choose
Continue. Insert the Authorization CD into your CDROM drive and choose Activate Using Authorization
CD. You can find your Authorization CD in the same
sleeve as your OpenBook program disc. If you do nothave your Authorization CD, choose Enter Your
Authorization Number Manually.
Note:

If you have previously inserted your Authorization CD,
you will not be asked to insert it again. Continue to step
3 of the activation.

3. Choose Activate.
4. Use the ARROW keys to select Fax, and then press
ENTER.
5. Complete the form by typing the required information into
the edit boxes. If you want to receive your Activation
License code in an e-mail message, enter your e-mailaddress. If you do not enter an e-mail address,
Freedom Scientific will send you a CD in the mail thatwill automatically activate OpenBook.

11

6. If you used your Authorization CD, your 20-digit
Authorization number is automatically inserted into the
Authorization Number edit box. If your Authorization
number is not shown, type it into the edit box. You canfind your Authorization number in print and Braille on
your OpenBook disc sleeve.
7. Choose Print to send the form to your printer. After you
have printed the form, choose Quit.
8. Fax the printed form to (727) 803-8001.
If you entered your e-mail address, you should receive an email message from Freedom Scientific within one or twobusiness days. Follow the instructions provided in themessage to activate OpenBook. If you do not enter an e-mailaddress, you will receive a CD from Freedom Scientific in themail. Insert the CD into your CD-ROM drive to automatically
activate OpenBook.
Note:

If the CD does not automatically activate your software,press WINDOWS Key+R, type
"D:\ActivationCode.exe" and press ENTER. If
your CD-ROM drive is not D:, then substitute thecorrect letter.

Activating through a Trusted Third Party
If you know a friend, relative, or other trusted person with an
Internet connection, they can help you activate OpenBook.
Alternatively, you can use an Internet connection in a library,at work, or anywhere else. You or a trusted third party canvisit http://www.FSActivate.com to obtain your Activation
License code.

12

Tip:

A free program from Freedom Scientific called
Activation Media Image Creator lets you create a CD,
3.5-inch disk, or e-mail attachment containing
OpenBook license information.
To obtain an Activation License code from FSActivate.com,
do the following:
1. Point your Web browser to http://www.FSActivate.com.
2. Enter your 20-digit Authorization number and Locking
code. Your Authorization number appears on your
OpenBook disc sleeve in both print and Braille. To findyour computer's Locking code, open the OpenBook
Help menu and choose About OpenBook.

Note:

The Locking code is unique for each individualcomputer. Be sure you enter the Locking code of thecomputer you intend to use with OpenBook when it isactivated.

3. Choose Submit License Request to receive an Activation
License code.
4. The remaining steps must be completed on the computer
where the copy of OpenBook you want to activate is
installed. Begin by starting OpenBook on this computer.
From the OpenBook Help menu, choose Update
Authorization.
5. In the Activation dialog box, choose Start Activation.
6. Read the message that displays and then choose
Continue. Insert the Authorization CD into your CDROM drive and choose Activate Using Authorization
CD. You can find your Authorization CD in the same
sleeve as your OpenBook program disc. If you do nothave your Authorization CD, choose Enter Your
Authorization Number Manually.

13

Note:

If you have previously inserted your Authorization CD,
you will not be asked to insert it again. Continue to step
7 of the activation.

7. Choose Activate.
8. Use the ARROW keys to select the Activation Generated
from www.FSActivate.com radio button and press
ENTER.
9. Type the Activation License code you received from
www.FSActivate.com into the edit box and then press
ENTER.
10. After you have successfully activated OpenBook, choose
Finish to complete the process.

Using Activation Media Image Creator
Activation Media Image Creator is a free program from
Freedom Scientific that allows a user with an Internet
connection to retrieve Activation License codes fromInternet License Manager. The user can then distributethese Activation License codes on CD, 3.5-inch disk, or email. Users without Internet connections can use the files
created by this program to activate OpenBook without
having to type the lengthy Activation License code.
To download the installation package for Activation Media
Image Creator, visit www.FSActivate.com. After you install
the program, follow the instructions in the Activation Media
Image Creator online Help to retrieve and distribute
Activation License codes from Internet License Manager.

14

Dongle Authorization
A dongle is a hardware device that you can connect to acomputer's parallel or USB port (depending on the type of
dongle). OpenBook is authorized to run on that computer aslong as the dongle remains connected. This is useful if you
frequently need to use OpenBook on many different
computers and do not want to activate the program on eachof them.
When OpenBook starts, it first determines whether a dongle
is connected to the computer. If one is connected,
OpenBook uses the features and information for the license
associated with the dongle to authorize OpenBook. If nodongle is connected, OpenBook searches for the license
information stored on the computer. You can use theDongle Viewer utility to view information on the license
associated with the dongle currently connected to yourcomputer. To start this utility, go to the OpenBook 9.0
program group, open the Tools submenu, and choose
Dongle Viewer.
Note:

It is recommended that you do not connect the dongle
to your computer until after you install OpenBook. If thedongle was connected before or during installation, youmust restart your computer to receive proper
authorization.
Dongles are sold separately or as an additional OpenBook
feature. Contact Freedom Scientific Sales at 800-444-4443
or 727-803-8000 if you want to purchase one.

Note:

Certain international versions of OpenBook require adongle for authorization. Using one of these versions
without a dongle displays an error message.

15

Installing the RealSpeak Solo Direct
Synthesizer
Included with the OpenBook program disc is another disccontaining the RealSpeak™ Solo Direct speech synthesizer.
It contains a variety of voices in several languages. To installthese voices, insert the disc into your computer's CD-ROM
drive. Next, follow the instructions to select which voices you
want to install, and complete the installation.
You can also use the RealSpeak Solo Direct Sample andDownload page available at
http://www.freedomscientific.com/downloads/RealSpeakSolo-Direct-Voices/RealSpeak-Solo-Direct-Downloads.asp.
On this page, you can preview voice samples, and thendownload and install voices directly from the Web page.

Getting Started
Launching OpenBook
OpenBook gives you a variety of ways to launch theprogram.

16

Press the hot key, ALT+CTRL+O, which is
automatically assigned when you install OpenBook.
You must restart your computer after OpenBook is
installed in order for this hot key to work correctly.

Using your mouse, double-click the OpenBook 9.0 icon
on your desktop.

Go to the Start menu and select Programs. Select the
OpenBook 9.0 program group and choose OpenBook
9.0.

Once launched, OpenBook opens with a blank untitleddocument from which you can begin working and announces
whether the document is in Read-only or Edit Mode. If you
prefer, you can change the startup document to be thedocument you were working on last. To do this, go to the
Settings Menu and select General Settings (ALT+G, G). In
the General Settings Dialog box, press TAB until you arriveon the Open Untitled Document on Startup radio button.
Press the DOWN ARROW key to select the Open Last
Document on Startup radio button. If you want to make moresetting changes, press ALT+A or TAB to the Apply buttonand press the SPACEBAR. Exit this properties page bypressing ENTER. Next, to change the settings so that
OpenBook is always in this Mode, open the Settings Menu
again (ALT+G). From the Menu, choose Save the Settings...
. In the Save Settings dialog box, press ENTER to make thechanges part of the default settings. For more information on
this feature, please see the book, Using Settings Files.

Closing OpenBook
You can close OpenBook like any other Windows applicationby pressing ALT+F4, pointing the mouse and left clicking on
the X in the top right hand corner of the window, or selecting
Exit from the File menu.

Acquiring and Reading
OpenBook combines the best in image acquisition, image
processing, and reading features to convert printed media
into electronic format. It then displays and reads the content
aloud giving you access to material that would otherwise beinaccessible or difficult to read.

17

When you install OpenBook, the Eloquence text-to-speechsynthesizer from Nuance is also installed and is the default
for reading. OpenBook can acquire images using either ascanner, or the PEARL camera. You can acquire one ormore pages from a document, such as a book or piece of
mail, and then read or edit the resulting text. If you want tokeep the document you just acquired, you can then save it toa file on your computer. Additionally, you can customize theacquisition, processing, reading, and display properties of
OpenBook.
To acquire a page from a scanner, place the page on thescanner bed and press the F4 key when you are ready toacquire the page.
To acquire a document from the PEARL, position the pageunder the camera so that the top edge is aligned with thepage guide. Center the page between the outer edges of thepage guide, or line up a side edge of the document with anouter edge of the page guide. Press the F4 key when you
are ready to begin acquiring.
Note:

The PEARL is optimized to work in normal room lighting
under most conditions. The LED should be left off.

Here are a few shortcut keys to get you started with
OpenBook.

18

To have OpenBook read to you, press INSERT+DOWN
ARROW.

To acquire a page, press F4 or SPACEBAR.



To toggle between Edit Mode and Read-only Mode,press CTRL+E.



To silence speech press the CTRL key.



To read faster, press ALT+CTRL+PAGE UP.



To read slower, press ALT+CTRL+PAGE DOWN.

Getting Help
Online Help System
OpenBook’s Online Help System consists of threecomponents, the Contents page with its tree view of books
and topics, the Index page with its alphabetical listing of
topics, and the Text View, which displays all topic content.
When you launch Help, OpenBook places you in the Text
View. To move from the Text View to the Tree View of books
and topics, press F6. To return to and begin reading thecontents in the Text View, press F6 again.
To navigate the books in the tree, use the UP and DOWN
ARROW keys. The RIGHT ARROW key expands books todisplay their topics, while the LEFT ARROW key closes
books. When you find the topic you want to read, press
ENTER. OpenBook Help displays that topic andautomatically begins reading the contents.
Note:

To display the selected topic in the Text View, you mustpress ENTER. Simply moving back to the Text View
without pressing ENTER does not display or read the
newly selected topic.

The Index page is particularly helpful if you are searching fora particular topic because it lists help topics in alphabeticalorder. To move between the Contents and the Index pagesof Help, press CTRL+TAB.

19

Navigating the Index’s list of topics is similar to navigating
the Tree View of the Contents page in that you can use the
UP and DOWN ARROW keys to move you up and down thelist of topics. Or if you know the topic you want to find, typeits first letter. For instance, you want information on theZoom feature of OpenBook. You would then type the letter Z.
The Index automatically moves through the list to that topic
or to a topic that begins with the letter Z.
You can also navigate OpenBook’s Help System by pressing
the TAB key. When you press the TAB key, you cycle
between the three controls in Help. Pressing the TAB key
once activates the Tree View or Index list, use the ARROW
keys to navigate or open and close topics. Pressing the TAB
key twice, activates the Tab Control on the Contents orIndex page, use the LEFT and RIGHT ARROW keys toswitch between the Contents or Index page. Pressing the
TAB key again activates the Text View where the topic
contents are displayed. Here you can press INSERT+DOWN
ARROW to read or the ARROW keys to navigate thecontents.

Context-Sensitive Help
When you are in a dialog box, press SHIFT+F1 to read thecontext-sensitive help message for the current item.
You can also access context-sensitive help by right clicking
the mouse on a control and selecting “What’s This” or byclicking on the ? (question mark) symbol at the top rightcorner of the dialog box and then clicking on a control.

20

Key Describer
Turning on Key Describer allows you to safely explore
keyboard commands without actually performing thecommand. For example, when you turn on Key Describer
and press a key, OpenBook tells you what the selected key
does without actually performing that particular function. To
turn on Key Describer, press INSERT+1. Press INSERT+1
again to turn off Key Describer and return to normal
operation.

OpenBook User’s Guide
We provide you with the content of the OpenBook Online
Help System in the OpenBook User’s Guide, which uses
large text for easy reading. The manual contains the Quick
Start Guide, a detailed description of OpenBook’s features,and pull out reference cards.

Technical Support
If you do not find the answers to questions or problems thatyou have, contact Freedom Scientific Technical Support,(727) 803-8600 or e-mail Support@FreedomScientific.com.
Office hours are from Monday through Friday 8:30 A.M. to
7:00 P.M. Eastern Standard Time.
Please have the following information on hand:Product serial number used for registration.

Product name and version number.

Type of computer hardware you are using.

Software version number of Windows.

21About OpenBook
Select About OpenBook from the Help menu to view theversion number of OpenBook you are currently running. Thisdialog box also displays your product serial number and yourcomputer’s locking code (used for ILM activation).

Updating OpenBook
Freedom Scientific is continually seeking to improve andexpand OpenBook. Periodically, updates to OpenBook will
be released. It is recommended that you keep your software
up-to-date so that you experience the greatest possible
performance.
Updating your software is quick and easy. To search for
updates to OpenBook, do the following:
Note:Your computer must be running Windows XP or later,
and it must be able to access the Internet in order to
use the following update procedure.

1. Press ALT+H or click on the Help menu.
2. Press P or select Check for Updates. The update feature
determines if you have the most current release. If you
do not, select one or more items from the list and thenselect INSTALL to begin the update. All enhancements
since the initial release are included in the update.
Note:

22

If your computer has active firewall software (such as
Windows Firewall), you may receive a warning
indicating that either the FSAutoUpdate Application or
FSAutoUpdate.exe is attempting to access the Internet.
You must allow this process to access the Internet
through the firewall in order to retrieve updates.

Migrating Files from a Prior Version of
OpenBook
If you have updated from a previous version of OpenBook,
you probably have files stored in your old Library folder thatyou would like to be able to access in OpenBook 9.0.
When you uninstall a prior version, the OpenBook folder,which contains the Library, remains on your hard drive toensure any files saved in these folders are not removed. The
following procedures will show you how to navigate to andopen these files, as well as move the older files to your new
library folder.
To open files that are located in a previous OpenBook
library, do the following:
1. Press CTRL+O to open the Select a File to Open dialog
box.
2. Press SHIFT+TAB two times to move to the Look in
combo box and press UP ARROW until you hear Local
Disk( C:).
3. Press TAB to move to the Files list view and use thearrow keys to locate the folder of the previous
OpenBook installation and press ENTER. For example,
if the last version installed was 8.0, locate the folder
OpenBK8.
4. Locate the folder Users and press ENTER.
5. Locate the folder Default and Press ENTER.
6. Locate the folder Library and Press ENTER to open the
Library folder.
7. Locate the category folder that contains the file you wish
to open and press ENTER.
8. Locate the file and press ENTER to open it.
23

If you need to regularly access files from a previous library,
you will find it more convenient to simply copy the entire
library, or selected contents, into your OpenBook 9.0 library.
To copy a library, do the following:
Note:

These steps assume you are familiar withnavigating the Windows operating system with yourscreen reader or screen magnification software.

1. Press WINDOWS Key+R to open the Run dialog box
and type c:\OpenBKX\users\default\library (where X
refers to the version number, such as 7 or 8) and press
ENTER.
2. When the Library folder opens, press and hold the CTRL
key while navigating through the list of folders using UP
or DOWN ARROW. When you locate a folder that
contains files, press the SPACEBAR to select it.
Continue until you have selected all of the folders you
want. Alternatively, if all of the folders contain important
files, simply press CTRL+A to select everything at
once.
3. Press CTRL+C to copy.
4. Go to the OpenBook 9.0 program group and press
ENTER on My OpenBook Documents to open the
OpenBook 9.0 library.
5. When the Library folder opens, press CTRL+V to paste.
If you receive a dialog box telling you that folders
already exist, select Yes to all.
All files from your previous library are now available in the
OpenBook 9.0 library.

24

Book 2

Navigating OpenBook
Use Your Keyboard or Your Mouse
With OpenBook, you can use your mouse or your keyboard
to access most features. Many people use a combination of
the two. The OpenBook documentation gives you
information on performing actions with both the keyboard
and the mouse. For example, you can either press ALT+F toaccess the File menu, or you can point and click the word
File with the mouse.

Using the Keyboard with OpenBook
OpenBook uses many Microsoft Windows® keyboard
commands. For instance, special keys such as ALT, CTRL,SHIFT, TAB, and INSERT are often combined with the
Function Keys i.e., F1 through F12, to perform specificoperations such as closing an application (ALT+F4).
Special keys can also be combined with a letter to invoke acommand for example, CTRL+S, which saves the current
document without closing it. Or they can be combined withletters assigned to features such as ALT+Q, which accesses
the Acquire menu.
By default, OpenBook does not announce these keystrokes,
also known as shortcut keys and access keys.

25

To have OpenBook announce these keystrokes, press
ALT+G, P, followed by ALT+K. This takes you to the
Speech Settings Properties page. After you press ALT+K,
OpenBook should say "Announce Shortcut and Access
Keys: checked.” Press ENTER to save the settings andclose the dialog box.
Tip:

The underlined letter on a menu, a command button, ora dialog box option identifies the Access key, while
Shortcut keys usually correspond to a command nameon a menu.
If you are unsure how an item or control works you canactivate context sensitive help with SHIFT+F1 on the
keyboard. To use this feature press the TAB key to move tothe control that you want to see the help for and press
SHIFT+F1.

OpenBook Keyboard Layouts
OpenBook lets you choose from three different keyboard
layouts depending on the type of keyboard you use. Selectfrom Desktop, Laptop, or Traditional (Ruby). Additionally, if
you use multiple Freedom Scientific products, many
keystrokes in the Desktop and Laptop layouts mirror thosefound in JAWS, MAGic, and the PAC Mate to make it easier
when switching between these applications.
If your keyboard has a numeric keypad, usually located on
the right side of the keyboard, choose desktop. Many
OpenBook keystrokes will use this numeric keypad. Refer tothe Topic Desktop Keyboard Layout for a complete list ofdesktop keystrokes. Note: The desktop keyboard layout isselected by default.

26

If your keyboard does not have a numeric keypad, as is thecase with most laptop computers, choose laptop. Refer tothe topic Laptop Keyboard Layout for a complete list of
laptop keystrokes.
If you have used OpenBook for many years and prefer the
traditional OpenBook keystrokes, choose Traditional (Ruby).
Refer to the topic Traditional (Ruby) Keyboard Layout for acomplete list of the Traditional OpenBook keystrokes.
To change the keyboard layout:1.

Press ALT+G to open the Settings menu.

2.

Press K to open the Keyboard Settings dialog box.

3.

When this dialog box opens, the Keyboard Layout
combo box is active.

4.

Use UP or DOWN ARROW to locate the keyboard
layout you want to use.

5.

TAB to the Ok button and press SPACEBAR.

Note:

In both Desktop and Laptop keyboard layouts, youmust press the CAPS LOCK key twice quickly in orderto toggle all caps on or off. This is because the CAPSLOCK key is also used to perform certain OpenBook
commands, such as CAPS LOCK+DOWN ARROW tobegin a Say All.

27

Using the Mouse with OpenBook
Point & ClickWith OpenBook you don’t have to learn keystrokes toperform actions. You can use the mouse to point at items on
the user interface, and click the buttons to activate features.
For example, if you are in a dialog box, you can use yourmouse to click directly on any option in the dialog box toselect it.
If you are not sure how to activate a feature, use your mouseto open the menus and find the feature you need.

Left Click vs. Right Click
The left mouse button is the more commonly used mousebutton because it activates menus and controls.
Alternatively, the right mouse button provides usefulshortcuts to many items found under OpenBook’s menus.
Right click on the user interface to see a context menu orright click on a control to view context sensitive help. To use
the context sensitive help feature, move the mouse to thecontrol you want help on and right click. A “What's This”
button appears. Move your mouse over this button and click
the left mouse button to have OpenBook open and read thecontext sensitive help topic.

28

Book 3User Interface, Dialog boxes & Controls
Introduction to the User Interface
The user interface automatically opens when you launch
OpenBook. To open the program, press ALT+CTRL+O or
select it in the Programs Menu.
The OpenBook user interface consists of the Title Bar, theMenu Bar, the Document Window, the Status Bar, and theScroll Bar.
You can work in other applications without closing the
OpenBook program by using ALT+TAB. When you want toreturn to OpenBook, press ALT+TAB again. If you havemore than two applications opened at the same time, you
hold the ALT key down while you press the TAB key until
you reach the application you want to work in.

Title BarThe Title Bar is the blue bar across the top of the application,
which says, “OpenBook – [name of the file/document].”
Locate the OpenBook Title Bar at the very top of the window.
Press INSERT+T to hear the text of the Title Bar.
To open the Application System Menu, press
ALT+SPACEBAR, or click the OpenBook icon on the left
side of the Title Bar.
The Application Menu contains six items:


Restore – This item restores the application window to
its previous size and location.

29Move – With this item you can change the location of
the application window.

Size – This item lets you change the size of theapplication window.



Minimize – This item reduces the application window to
an icon.



Maximize – This item enlarges the application window
so that it fills the screen.



Close – This item closes the application window.
(ALT+F4)

Located on the right side of the Title Bar are three small
icons. These icons provide an alternative way to minimize,maximize, restore, or close your application. You accessthese icons with the mouse.

Menu Bar
The Menu Bar is located just below the Title Bar andcontains the File, Edit, Acquire, View, Tools, Launch,
Advanced, Settings, Low Vision, Window, and Help Menus.
To open these menus press ALT and the underlined letter,also referred to as the Access key. For example, press
ALT+F to open the File menu.

30Document Window
The Document Window also referred to as the Text View is
the main area of the user interface, which remains blank until
you open, acquire, or type content into a new document.
Depending on the amount of memory in your computer, you
can have multiple document windows open at the same time.
Each document can be in either Edit Mode or Read-only
Mode. Similarly, you can acquire multiple documents into
OpenBook and view each document by pressing
CTRL+TAB.

Status Bar
The Status Bar appears at the bottom of the document
window. The left side displays the line the edit or reading
cursor is on, the total number of lines in the document, thepage number, the total number of pages, and whether there
are any unprocessed images. Line information is not
displayed when in the Exact View. The right side displays
workflow status information such as "Acquiring," "Processing
page N" (where n is the number of the page currently being
processed), or "Processing complete." For example, line 20
of 87, page 2 of 10, 8 unprocessed images Processing page
3. The right side of the status bar will be blank if the
document focus changes after the workflow is complete, if aworkflow has been canceled during acquisition orprocessing, or no workflow is in progress for the current
document.
To read the Status Bar, press INSERT+PAGE DOWN. You
can determine whether or not the status bar is displayed
from the View Menu.

31

Scroll Bar
The Scroll Bar is the shaded bar along the right side of the
document window. It allows you to view other parts of adocument. You scroll a document using the UP and DOWN
ARROW keys or the PAGE UP and PAGE DOWN keys on
your keyboard.
If you are a mouse user, left click your mouse on either the
Scroll Up or Scroll Down Arrow. Or drag the box between the
Scroll Arrows up or down by pressing and holding the left
button on your mouse.

Dialog boxes & Controls
Dialog boxes are smaller windows that usually appear from amenu choice. They contain controls used to configure
various settings.
There are many types of controls in a dialog box, such asedit fields, and combo boxes.
In dialog boxes, TAB moves you forward through thecontrols, while SHIFT+TAB moves you backwards.
When a dialog box opens, OpenBook automatically speaks
the dialog box text as well as the first control. To hear the
text again along with all of the controls available in the dialog
box, press INSERT+B.

Multi-Page Dialog Boxes
A Multi-Page dialog box is a dialog box with multiple pages.
When you open a multi-page dialog box, the name of thecurrent page is announced after the name of the dialog box.

32

Multi-page dialog boxes contain an extra control, the pagetab control. Move to this control the same as any othercontrol, by pressing TAB or SHIFT+TAB until it is reached.
Press RIGHT ARROW or LEFT ARROW to move between
the pages of the dialog box, and press TAB to move to thefirst control on that dialog box page.
You can also press CTRL+TAB to switch pages in a multipage dialog box.

Radio Buttons
Radio buttons are small circles. Use DOWN ARROW tomove through the radio buttons, and when you land on theappropriate choice, press TAB to move to the next control.
Note:

Only one radio button in a group can be selected at atime.

Edit Fields
Edit fields are similar to the edit fields in word processors.
You can type text into an edit field, and typically you can use
the same navigation keystrokes here, as you would in adocument edit field. A multi-line edit field allows you to typemore than one line in an edit field.

Edit Combo Box
An edit combo box is a combination of two controls: an edit
field and a list box. You can either type in a value or press
ALT+DOWN ARROW to open a list box. The list contains
suggestions for the contents of this field. Use the UP and
DOWN ARROW keys to move through the list, and use
ALT+UP ARROW or ESC to close the list box. If you do notfind your choice in the list box, type it in the edit field.

33

Combo Box
A plain combo box differs from the edit combo box. You must
make your selection from suggestions provided by the
program. Either press DOWN ARROW to move through the
choices, or press the first letter of the choice you want tomake.

Edit Spin Box
The edit spin box is also a combination of two controls. You
can type in this field, or use the arrow keys to move throughthe list of suggestions. Edit spin boxes are common for fields
that require numeric values.

Left/Right Sliders
Left/right sliders are oriented horizontally. You can use yourLEFT and RIGHT ARROW keys to adjust this control. For
some left/right slider controls, you can use PAGE UP and
PAGE DOWN to move by larger increments.

Check Box
A check box can be checked or unchecked. OpenBook
announces the current state of a check box when you moveto it. Press SPACEBAR to check or clear a check box.

Buttons
Buttons are common to most dialog boxes. When you
encounter a button, press the SPACEBAR to activate thebutton.

34

Tree View
In a tree view, items are presented in a hierarchical format,
which is organized vertically on the screen. Press UP or
DOWN ARROW to move through the tree view. When you
hear, "closed…," you press RIGHT ARROW to open thatlevel. You are then presented with more information beneathit. Press DOWN ARROW to move through the next level.
One of those items may also be closed so you would press
RIGHT ARROW again to open that item. If you want to close
a level, press LEFT ARROW. To have an item display in the
text view press ENTER on the standard keypad.

35

Book 4

Adjusting Speech
OpenBook allows you to adjust the speech settings so you
can determine how much feedback you receive, whichmakes it easier to distinguish where and what OpenBook isreading.

Selecting Voices
With OpenBook, you can assign different voices for readingand editing text, speaking menu and dialog box items, andfor reading text that has emphasis such as underline, italic,or bold. Additionally, you can adjust the volume, pitch, andinflection of each voice.
To select and adjust voices:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

When the Properties page opens the Voice Selection
combo box is active. Use your UP or DOWN ARROW
keys to select the voice you want to modify. Once you
have selected a voice, press TAB to move to the next
control.

Your choices are:36

Reading Voice - the voice used to read and edit text.

Menu Voice - the voice used to read menus and dialog
boxes.

Emphasis Voice - the voice used to read text that isbold, underlined and in italics. The Emphasis Voice also
reads bookmarks when the Announce Bookmarks
check box is enabled in the Speech Settings Properties
page.

Note:

In order to have OpenBook recognize text that isbold, underlined and in italics, you must enable theKeep Text Emphasis check box in the Process page forthe selected workflow. Please see the Book, Workflows,
for more information.

4.

Use the SPACEBAR to check the Apply Settings to All
Voices check box if you want to globally apply yourvoice setting changes for one voice to the other voices.

5.

The next seven controls are combo boxes that allow
you to select the synthesizer, voice language, voicename as well as adjust the voice rate, volume, pitch,and punctuation level. You can experiment with theseadjustments until you find the settings you like. Useyour UP and DOWN ARROW keys to make yourselections or point and click with your mouse. Press the
TAB key to move to the next control or SHIFT+TAB tomove to the previous control.

To test the different voices options, press ALT+T. This
activates the Test button, which also tests any voicemodifications that you apply such as rate, volume, etc. To
stop the test, press ALT+T again.
6.

If you do not want to use the OpenBook speech, press
TAB until you hear “Enable Speech check box,” andpress the SPACEBAR to uncheck this box and turn off
speech.

37

7.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Synthesizer
The Synthesizer combo box lists the different speech drivers
you can choose from. The following choices are available:

38



RealSpeak Solo Voices – OpenBook includes the
RealSpeak Solo Direct voices which can be installedfrom a separate disc. These voices offer responsive,high-quality, human-like speech and will appear in the
Voice Name combo box when you select this option.
This selection is not available until you have installed atleast one RealSpeak Solo Direct voice.



SAPI 5 – Selecting this option lets you use any SAPI 5
compatible voice installed on your computer. This
includes the Microsoft voices that come with Microsoft
Windows as well as third-party synthesizers that you
purchase. Once you select this option, the available
SAPI 5 voices are listed in the Voice Name combo box.
Note that other assistive technology products may have
SAPI 5 synthesizers that are only authorized to operatewith those products. If such synthesizers are on yourcomputer, OpenBook may not work with those specificvoices.



Eloquence Voices – Selected by default, uses the
Eloquence speech synthesizer which is automaticallyinstalled with OpenBook.

You can only select a synthesizer for the Reading and Menu
voices. If the Emphasis voice is selected, this combo box is
not available. When you select the synthesizer for theReading voice, the same selection is also used for theEmphasis voice.
If you attempt to select a synthesizer that has no voices
available, you will receive a message, which is spoken by
the previously selected synthesizer, informing you that novoices are installed for the current synthesizer and to selecta different one. For example, if you change from Eloquence
to SAPI 5 and there are no SAPI 5 voices on your computer,
Eloquence will speak the message and will continue toprovide speech so you can select a different synthesizer. In
addition, you will not be able to change settings like the rate,
volume, pitch, inflection, punctuation level, voice name, or
language until you select a synthesizer with available voices.
The OK and Apply buttons will also be unavailable.
To change synthesizers:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Synthesizer.”4.

Use your UP and DOWN ARROW keys or point andclick with your mouse to select a different synthesizer.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Note:

With some speech synthesizers, pitch, punctuation, andmulti-language options may not be available.

39

Language
The Voice Language combo box lists the available
languages depending on whether you are using Eloquence,
RealSpeak Solo Direct, or SAPI5. The available languages
will also vary depending on what synthesizers are installed.
The default Eloquence synthesizer offers eight languages.
To change the voice language:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Voice Language.”4.

Use your UP and DOWN ARROW keys or point andclick with your mouse to select a different language.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Note:

Some speech synthesizers allow you to select multiple
as a choice in the Language combo box. Selecting
multiple lets you choose any voice style from all of thelanguages available for the synthesizer.

Voice Name
The Voice Name combo box allows you to select which
voice is used. It is helpful to have different voices selected
for the Reading, Menu, and Emphasis voices. You then
immediately know the source of information spoken by
OpenBook.

40

The voices available in this combo box will depend onwhether you are using Eloquence, RealSpeak Solo Direct, or
SAPI 5 and what synthesizers are installed on yourcomputer. The default Eloquence synthesizer offers 14
voices including Reed, Shelly, Grandma, Grandpa, etc.
To change the voice name:1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Voice Name.”4.

Use your UP and DOWN ARROW keys or point andclick with your mouse to select a different voice.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Voice Rate
To adjust the rate of the currently selected synthesizer:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Voice Rate.”4.

Use UP ARROW to increase and DOWN ARROW todecrease the voice rate or point and click with yourmouse to adjust the rate of speech. Use the PAGE UP
and PAGE DOWN keys to adjust the rate in larger
increments.

41

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Voice Volume
To adjust the volume of the currently selected synthesizer:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Voice Volume.”

4.

Use UP ARROW to increase and DOWN ARROW todecrease the volume or point and click with your mouseto adjust the volume of speech. Use the PAGE UP and
PAGE DOWN keys to adjust the volume in larger
increments.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Voice Pitch
To adjust the pitch of the currently selected synthesizer:

42

1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Voice Pitch.”

4.

Use UP ARROW to increase and DOWN ARROW todecrease the pitch or point and click with your mouse toadjust the speech pitch. Use the PAGE UP and PAGE
DOWN keys to adjust the pitch in larger increments.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Note:

Pitch adjustment is not supported in all
synthesizers. This includes the RealSpeak Solo Direct
synthesizer that is distributed with OpenBook.

Voice Punctuation
To determine how much punctuation OpenBook announces
while reading, choose an item from the Voice Punctuation
combo box. Your choices are:All - OpenBook speaks every punctuation symbol.



Most - OpenBook speaks the most commonly usedpunctuation such as periods and commas.

Some - OpenBook speaks the less common
punctuation and does not speak periods and commas.
This setting is the default for the Reading andEmphasis voices.



None - OpenBook does not speak any punctuation.
This is the default for the Menu voice.

Note:

The amount of punctuation you hear is unique to eachsynthesizer.

To select Reading Voice Punctuation:
1.

Press ALT+G or click on the Settings Menu.

43

2.

Press P or select Speech Settings to open the Speech
Settings Properties page.

3.

Press TAB until you hear, “Reading Voice Punctuation.”

4.

Use your UP and DOWN ARROW keys or point andclick with your mouse to select your punctuationpreference.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Key Echo
Use the Key Echo During Editing combo box to modify what
feedback you receive while you are typing text into adocument in Edit mode.
To change the key echo:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, “Key Echo During Editing” orpress ALT+T to activate the combo box. Use the UP or
DOWN ARROW keys to select the echo you wantduring editing.
Your choices are:44Character - Speaks every keystroke as you type.



Word - Speaks only completed words; that is, it
speaks the word you just typed as soon as you
type punctuation or a space after it.

4.

Both - Speaks both the keystrokes as you type
and the final completed word after you type it. Thisis useful for beginning typists or with material you
are proofreading.

Off - Does not echo any keystrokes.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Announce Capital Letters
If you want OpenBook to announce capital letters while
typing, you will then need to leave this check box active.
To turn off the announcement of capital letters while typing:1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, “Capital Letters While
Typing” then press SPACEBAR or press ALT+C touncheck the box.

4.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Announce Shortcut and Access Keys
Announces the menu shortcut or access keys (for example,
CTRL+O for Open in the File Menu) after each menu item isspoken. This feature helps you learn these keystrokes so
you can quickly perform the operations you want. This option
is disabled by default.
45

To enable the Announcement of Shortcut and Access Keys:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Next, press TAB until you hear, “Shortcut and Access
Keys check box.”

4.

Press the SPACEBAR to check the box.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Announce Dialog Controls
If you want more feedback on the type of controls you
encounter while working in OpenBook, then enable this item.
OpenBook will announce whether an edit box, button, combo
box, etc., is active. This option is enabled by default.
To turn off the announcement of dialog box controls:

46

1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Next, press TAB until you hear, “Dialog Controls.”

4.

Press the SPACEBAR to check the box.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Announce Numbers as Single Digits
If this option is enabled, OpenBook reads numbers as aseries of single numbers. For example, 123 is read “one two
three.” This setting is off by default.
To have OpenBook announce numbers as single digits:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Next, press TAB until you hear, “Numbers as Single
Digits.”4.

Press the SPACEBAR to check the box.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Announce Headers and Footers
Enable this option if you want OpenBook to read the header
and footer for each page when you use the Say Allcommand (INSERT+DOWN ARROW). Uncheck this option if
you do not want OpenBook to read headers and footerswhen you use the Say All command. You can still use the
ARROW keys to read the header and footer. This option isenabled by default.
To turn off the Announcement of Headers and Footers:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, “Headers and Footers.”

47

4.

Press the SPACEBAR to uncheck the box.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

If you want to save your setting changes, open the Settings
menu (ALT+G) and select Save the Settings (S). With theSave Settings dialog box open, type a name for the new
settings file, then TAB to the Save button and press ENTER.
For more information, please see the book titled, Using
Settings Files.

48

Book 5Adjusting Visual Settings
Low Vision Menu
Although you can change the same settings in the Visual
Settings Properties page (ALT+G, V), the Low Vision menu
provides an easy-to-use interface for adjusting some of themore common visual aspects of your document, including
font size and type; text and background colors; text spotlightcolors; as well as character, word, and line spacing. Thesechanges only affect the Text View, which is the recognizedversion of the document.
Press ALT+L or click on Low Vision from the menu bar. Use
the ARROW keys to navigate the menu items. When you
find the item you want to change, press ENTER or click to
select that item. This launches the Low Vision Settings
dialog box, which has eight buttons and opens in the centerof your screen. The button that corresponds with the item
you selected in the Low Vision Menu will be active. For
instance, if you selected Size from the menu, the Increase
Size button will be active. At this time, you can press the
SPACEBAR to change the setting, or press TAB to move tothe next button.
If you want more control over each setting, press TAB tomove to the Customize button and press ENTER. This
opens the Visual Settings Properties page found under the
Settings Menu. This Visual Settings dialog box is the same
dialog box you would navigate to using ALT+G, then V.

49

For your convenience, there are also shortcut keys that
control the features available in the Low Vision Menu. You
can press these commands anytime you need to change theway text is displayed on your screen in Text View. Thesechanges remain in effect until you exit OpenBook. Below lists
the description of the shortcut keys.
Font size -- increase

CTRL+4

Font size -- decrease

CTRL+3

Font & Background ColorCTRL+5

Font type

CTRL+6

Font spacing -- increase

CTRL+8

Font spacing -- decrease

CTRL+7Visual Settings Properties page
For complete control over how your document displays on
your monitor in Text View, go to the Visual Settings
Properties page (ALT+G, V). From this page you can selectyour preferred view, font type and size, page margins, andthe color and spacing for every element on your page. You
can also change the text and background colors for the text
spotlight, which highlights words as OpenBook reads. Use
the preview area near the bottom of the dialog box to see
how the changes you make affects the text. Text View mustbe active in order to see any changes.

50When this properties page opens, the Preferred View combo
box is active. Use your UP or DOWN ARROW keys to selectthe view you want to apply when opening documents. Press
TAB to move to the Font Name combo box. Again, use yourUP or DOWN ARROW keys to select the font you wantdisplayed then press TAB to move to the next combo box.
Follow these basic steps to make changes for the document
displayed on your screen. When you are done, press
ENTER to exit this properties page.
If you changed the preferred view, it will be applied to all
future documents you open. For example, if you select Split
View as your preferred view, all documents you open will
open in Split View instead of the default Text View. To apply
the view to the currently open document you must manuallychange it through the View menu (ALT+V), or close andreopen the document.
If you want to save your setting changes, open the Settings
Menu (ALT+G) and select Save the Settings (S). With theSave Settings dialog box open, type a name for the new
settings file, then TAB to the Save button and press ENTER.
For more information, please see the book titled, Using
Settings Files.

51

Book 6Using Settings Files
Understanding Settings Files
This book on Using Settings Files discusses the importanceof Settings Files in their global application with OpenBook
and explains how they are used.
In the Settings Menu (ALT+G) there are three important
items that make working with OpenBook convenient andeasy, especially if you have multiple needs. These items are:

Save the Settings

Retrieve Settings

Delete Settings

Save the Settings
When launched, OpenBook always uses the Default Settings
file. Therefore, whenever you go into the Settings Menu tochange a setting you should save that change to the default
settings file. Otherwise none of your changes will apply thenext time you launch OpenBook.
You can save multiple settings files to use for certain
situations. For example, you may be required to use Arial
font 14 point in your academic environment, but prefer totype your friend’s letter in Batang 16 point. Or, maybe you
are studying another language and need to change thedefault recognition strategy so you can acquire and read
documents produced in that particular language. Whatever
your reasons are, here is how you save your settings so you
can use them whenever you have to.
52

To save setting changes, do the following:1.

Use the items in the Settings Menu (ALT+G) to make
OpenBook work the way you want.

2.

Go back to the Settings Menu (ALT+G) and selectSave the Settings (S).

3.

With the Save Settings dialog box open, type a namefor the new settings file or select the default file.

4.

At this point, you can press TAB to move to the Save
button and press ENTER to save and exit the dialog
box or you can press TAB to move to the list of checkboxes.

5.

These check boxes represent each of the menu items
listed under the Settings Menu. Choose All Settings toincorporate all setting changes into one Settings File orcreate individual Settings Files for each settingschange.

6.

Use TAB to MOVE through the check boxes and press
the SPACEBAR to check the item you want to save asa Settings File. You can make and apply as many
Settings Files as you need.

Retrieve Settings
This item allows you to apply your Settings Files to youractive document. If you choose not to retrieve any Settings
Files, then OpenBook will use the default settings.
To retrieve settings, do the following:
1.

Go to the Settings Menu (ALT+G) and select Retrieve
Settings (R).

2.

Use your UP or DOWN ARROW key to move to thesettings file you want to use.

53

3.

Press ENTER to select the file and close the dialog
box.

4.

If you want to apply more than one Settings File, simply
repeat the steps outlined above.

Delete Settings
You can delete an OpenBook settings file that is no longer
needed by doing the following:54

1.

Go to the Settings Menu (ALT+G) and select Delete
Settings (D).

2.

Use your UP or DOWN ARROW key to move to thesettings file you want.

3.

Press ENTER to delete the file.

4.

A second dialog box appears asking you to verify thedeletion. Press ENTER again to confirm and close thedialog box.

Book 7
Acquiring and Processing

Overview of Acquisition and Processing
With OpenBook’s extensive image acquisition andprocessing features, you can access almost all printed
documents. OpenBook can acquire an image from either atwain-compatible flatbed scanner or the PEARL Portable
Reading Camera from Freedom Scientific. Once OpenBook
acquires the image, it processes the image using opticalcharacter recognition (OCR) and converts the document intotext.

Acquisition Device Selection
Use the Device Selection dialog box to specify the device
OpenBook will acquire pages from. If both the PEARL and ascanner are connected to your computer when OpenBook is
launched, OpenBook will use the camera by default.
To change the acquisition device, do the following:
1.

Press ALT+A to open the Advanced Menu.

2.

Use the UP or DOWN ARROW key to navigate to
Device Selection and press ENTER to open the
Device Selection dialog box.

3.

In the Acquisition Source combo box, use the ARROW
keys to select either Scanner or PEARL. If the camera
is not connected to the computer, Scanner is the only
choice.

4.

If you selected Scanner as your acquisition source,press TAB to move to the Device combo box.

55

5.

In the Device combo box, use the UP or DOWN
ARROW key to select the scanner type you are using.
The number of driver choices depends on the numberof scanners installed on your system. OpenBook
detects each scanner driver installed on your computerand automatically selects a default driver.

Note:

Due to its slow speed, we do not recommend using the
HP TWAIN driver unless you are using one of the HP
3200-4300 series scanners.

6.

Press TAB to move to the Ok button and press
ENTER to close this dialog box. OpenBook will use theselected acquisition device until the next time youchange it.

Note:

If no acquisition devices are connected to yourcomputer, the Device Selection dialog box will be
unavailable.

If you selected the PEARL for acquiring pages, you canactivate the Camera properties button to configure settings
specific to the camera.
The Light Frequency Correction combo box allows thecamera to adjust for the interference caused by thefrequency of florescent lights. The choices are 50 Hz, 60 Hz,
or None. The default setting is 60 Hz which is used by theUnited States, while 50 Hz is typically used in Europe. SelectNone if you are in a location with no florescent lighting.
The Page Size combo box allows you to set the boundaries
in which the PEARL will use when capturing an image. You
can choose from Letter (8.5 inches by 11 inches), A4 (210
millimeters by 270 millimeters), or Full (9 inches by 12
inches). The default setting is full.
56

By default, if OpenBook is not currently acquiring images
from the camera, or Camera View is not active, PEARL will
power down after five minutes of inactivity. The camera willreactivate if you begin an acquisition, switch to camera view,
change the time out setting, or toggle the camera light. To
configure how long PEARL waits before it times out, use theTimeout slider to choose a value between 1 and 20 minutes.
If you do not want PEARL to time out, even when it is not
being used, uncheck the Enable Camera Timeout check box.
Once you have made the necessary changes, select Ok toclose the Camera Properties dialog box, and once more toclose the Device Selection dialog box.
For scanners that are not automatically recognized by
OpenBook, you may need to activate the Scanner Properties
button to manually fine-tune the scanner’s twain settings sothat it will work with OpenBook. This button is only available
if OpenBook does not recognize the scanner.
Select the Allow scanner to finish when canceling a scancheck box if you canceled a scan in the middle of theprocess and you are no longer able to scan.
Select the Black and white contrast uses Brightness insteadof Threshold check box when a scanned document with
Color disabled and Keep Exact View enabled looks identicalto a scanned document using a contrast setting of 255. Thisshould darken the contrast for better visibility.
If your first scan works, but subsequent scans seem toignore any changes made to the acquisition settings, youneed to select the Must close TWAIN after each scan check
box.

57

Once you have made the necessary changes, select Ok toclose the Scanner Properties dialog box, and once more toclose the Device Selection dialog box.

Acquiring a Page
There are two keys you can use to acquire a page, the
SPACEBAR or the F4 key. If you are in Edit mode, you can
only use F4 as pressing the SPACEBAR will insert a space
into the currently open document. By default, when you
acquire pages, OpenBook inserts them at the end of yourdocument and places the cursor on the new page.
To acquire a page from a scanner, place the page on thescanner bed then press the SPACEBAR or F4 key. For
small books, such as paperback books, place the booksideways so both pages are on the scanner glass. This
allows you to acquire two pages at once and maintainpagination (see Split Facing Pages). For larger books where
only one page at a time will fit on the scanner, you will needto acquire each individual page.
To acquire a page using the PEARL, position the page under
the camera so that the top edge is aligned with the page
guide. Center the page between the outer edges of the page
guide, or line up a side edge of the document with an outeredge of the page guide, then press the SPACEBAR or F4
key. For small books, such as paperback books, place thebook sideways with one edge against the page guide, andthen center the book between the outer edges of the page
guide. This allows you to acquire two pages at once andmaintain pagination. For larger books, acquire one page at atime, sliding the book to the left or right to capture the next
page.

58

Note:

When aligning a large book with facing pages, makesure that the spine of the book is aligned with the edgeof the page guide. This prevents needless informationon the opposite page from being captured.

OpenBook will play a camera shutter sound when the imageis acquired. If you are using the camera, you will hear thissound immediately after pressing the acquire command.
If you are using a scanner, OpenBook will announce when
scanning has begun followed by a series of tones as thepage is scanned. Once the scanner has finished scanning,you will hear the shutter sound as OpenBook acquires theimage from the scanner.
During the acquisition and OCR processes, you cancontinue working in your document. The status bar indicatesthe progress of the acquisition and recognition. For instance,“5 Unprocessed Images, Processing page 1.” OpenBook
displays “Processing complete” once all pages have beenrecognized. Press INSERT+PAGE DOWN to hear the statusbar information.
If you are using the default Acquire and Read workflow, or
another workflow that automatically begins reading the newpage, OpenBook will begin reading as soon as recognized
text is available – even if it is still processing the current
page.

Acquire Menu
The Acquire Menu, found on the menu bar, contains most of
the controls you need to acquire your items. To activate amenu option, open the Acquire menu, use the ARROW keys
to locate the option you want, and press ENTER.

59

Workflow
This submenu lists all factory and custom workflows. Whenyou open this submenu, you are placed on the currently
active workflow which is indicated by a check mark.
To switch to another workflow, use the UP or DOWN
ARROW keys to locate the one you want and press ENTER.
The workflow you selected is now the active workflow.
To make the current workflow remain active the next time
you launch OpenBook, open the Settings menu (ALT+S)
and choose Save the Settings (S). In the Save Settings
dialog box, press ENTER to make the changes part of thedefault settings.
For more information on workflows, please see the book,
Workflows.

Acquire a Page
This item lets you acquire the page you have placed on thescanner or under the camera. You can also press F4 or the
SPACEBAR (in Read-only mode) to carry out this function.

Acquire and Replace Current Page
Selecting this item acquires a page and replaces the current
page with the newly acquired one. This feature is usefulwhen you have a document with multiple pages and want toreplace a page while maintaining the page sequence. You
can also press CTRL+SHIFT+F4 to carry out this function.
This item is not available if the current workflow is Acquire
Image Only.

60

Acquire and Insert New Page
Unlike Acquire and Replace Current Page, Acquire andInsert New Page does not remove pages. Instead, thissubmenu lets you choose to insert newly acquired pages
before or after the current page in the document.
These items are not available if the active workflow is
Acquire Image Only.

Re-recognize
If you are not satisfied with the quality of the recognized text
from an acquisition, use the items in this submenu to have
OpenBook re-recognize the current page or the entire
document without re-acquiring it. Only pages containing
Exact View images can be re-recognized. By default, Keep
Exact View is enabled for all factory workflows except for
Mail Sorter Preview. If you have turned off this option for thecurrent workflow, you must re-enable it and re-acquire thepages. You will then be able to perform re-recognition. Referto the book on Workflows for more information on changing
workflow settings.
If you attempt to re-recognize pages containing bookmarks,
comments, or highlights you have added, you are given the
choice to continue the re-recognition and overwrite any
mark-ups, or cancel the process. This gives you an
opportunity to save your marked-up document using a
different filename and then re-recognize without losing yourmarked-up copy.

61

To re-recognize the current page, open the Acquire menu,
navigate to the Re-recognize submenu, and choose Page.
The current page is replaced with the newly recognized text
and the page begins reading from the top. If the current page
does not have an Exact View image, this menu item will beinactive.
To re-recognize the entire document, open the Acquiremenu, navigate to the Re-recognize submenu, and choose
Document. If none of the pages have exact images, thismenu item will be inactive. If you attempt to re-recognize adocument containing pages with and without exact View
images, you are told that not all pages contain exact View
images and that these pages can not be re-recognized. You
are then asked if you wish to continue. If you select Yes, allpages with exact View images are re-recognized. Selecting
No cancels the re-recognition.
When re-recognizing pages, the settings from the currently
active workflow are always used with the exception of
Recognize Columns. For example, if Recognize Columns isenabled for the current workflow, and you think you might getbetter results re-recognizing the page with it off, open the
Acquire menu and press ENTER on Recognize Columns todisable it. Then, try re-recognizing the page or document
again.

62

BuckScan
BuckScan recognizes both American and Canadian paper
currency. Denominations supported include $1, $2, $5, $10,
$20, $50, and $100. In order for BuckScan to correctly
recognize your currency, you must go to the Settings Menu
and select General Settings (ALT+G, G), then press TAB tomove to the BuckScan Currency combo box. From the
combo box, use the UP or DOWN ARROW keys to selectU.S. Dollars or Canadian Dollars.
To use BuckScan, place your bill horizontally along the edgeof the glass plate’s right rear corner. Press CTRL+M or
select BuckScan from the Acquire menu.
If OpenBook fails to recognize the denomination, try placing
your bill horizontally along the edge of the glass plate’s left
front corner.
Note:

BuckScan will only work with older scanners. Newer
scanners have federally mandated counterfeiting
protections in place which prevent them from being able
to scan currency.

Check Orientation
Select this option to have OpenBook acquire a page andspeak its orientation, for example, upside down, sideways, orright side up. When checking orientation, no additionalrecognition is performed. This is useful if you want to makesure the page you want to read is positioned correctly on thescanner or under the camera before it is recognized so you
can get the most accurate results.
This item is not available if the active workflow is Acquire
Image Only.

63

Recognize Columns
This feature is useful for acquiring pages where the text is
printed in columns such as a newspaper. Turn this feature
off when you acquire information that needs to be readacross a page such as a billing statement. To enable/disable
this feature, press CTRL+SHIFT+Z or choose Recognize
Columns from the Acquire menu.
The default setting for this option depends on the default
setting of Recognize Columns in the Process page of thesettings for the currently active workflow. For instance, thedefault Acquire and Read workflow is set to recognize
columns while the Mail Sorter Preview workflow is set toignore columns. Toggling the menu item is only temporary. It
will revert back to the default setting if OpenBook is closed
and restarted, or a different workflow is selected.
To permanently change the default setting for Recognize
Columns for the active workflow, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. In the list of workflows, make sure the currently active
workflow is selected then choose Modify to open the
Workflow Properties multi-page dialog box.
4. Press CTRL+TAB to move to the Process page.
5. Press TAB to move to the group of radio buttons that
control column recognition and use the ARROW keys toselect the option you want.
6. Select OK to close this dialog box and once more to close
the Workflow Settings properties page.

64

For more information on using workflows, please see thebook, Workflows.

Split Facing Pages
Selecting this menu option splits the pages of a book, whose
facing pages can both fit on the scanner glass or under thecamera, into separate pages. This includes splitting theExact View image into two separate images. OpenBook willstore the pages separately, with separate page numbers.
This allows the page numbers in your document to match thepage numbers in the actual book. After recognition,
OpenBook will automatically read the first page, and thenread the second page.
Just like Recognize Columns, The default setting for thisoption depends on the default setting of the Split Facing
Pages check box in the Process page of the settings for thecurrently active workflow. By default, this option is disabled
for all factory workflows. Toggling the menu item is only
temporary. It will revert back to the default setting if
OpenBook is closed and restarted, or a different workflow is
selected.
To permanently change the default setting for Split Facing
Pages for the active workflow, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. In the list of workflows, make sure the currently active
workflow is selected then choose Modify to open the
Workflow Properties multi-page dialog box.
4. Press CTRL+TAB to move to the Process page.
5. Press TAB to move to the Split Facing Pages check box
and use the SPACEBAR to check or uncheck the box.
65

6. Select OK to close this dialog box and once more to close
the Workflow Settings properties page.
For more information on using workflows, please see thebook, Workflows.

Previewing a Page
Use CTRL+SHIFT+F3 to open a Preview document andquickly acquire and read the first couple of lines of a page. If
you then want to fully acquire the page, press CTRL+F4 toclose the Preview file, then press the SPACEBAR. If you
want to acquire and preview another page, press
CTRL+SHIFT+F3 again.
This command uses the Mail Sorter Preview workflow toacquire and process the page. If you want to change any
settings for the preview, such as how much of the page isacquired or whether or not OpenBook keeps an Exact Viewof the page, go to the Workflow Settings properties page
(ALT+G, o) and modify the Mail Sorter Preview workflow.
For more information on changing workflow settings, please
see the book, Workflows.
Note:

Changing the Recognize Columns and Split Facing
Pages items through the Acquire menu will not apply
when using the preview command. You must modify
these settings in the Mail Sorter Preview Workflow inorder for them to take affect when previewing a page.

Photocopying Documents
OpenBook allows you to acquire a document or image andimmediately send a copy of it to your printer. Perform thefollowing to create a photocopy:

66

1.

Choose Photocopy from the Launch menu or press
ALT+C, P.

2.

Press ALT+B and specify how many copies you wantto make. Then press ALT+N and select the printer you
want to use to create the copy.

3.

If necessary, activate the Properties button or press
ALT+P to change the paper size, orientation, andmargins.

4.

If you are using a scanner, select the Scan Initiatedcheck box to have OpenBook announce when scanning
begins.

5.

Select the Acquisition Tones check box to have
OpenBook play tones as the image is being acquired.

6.

Select the Image Acquired check box to have
OpenBook play a camera shutter sound once it has
acquired the image from the scanner or camera.

7.

Select the Fit Printed Page check box to resize theacquired image so the entire document fits within themargins of the printed page. For instance, if theacquired page has narrow margins, but you are printing
using wider margins. Clear this check box to print theimage in its original size, fitting as much text as
possible in the specified margins. Depending on thesize of your print margins compared to the dimensionsof the original acquired image, portions of the document
may not be printed.

8.

Determine the color mode you want to use when
acquiring in the Color Mode combo box. Choose fromcolor, black and white, black and white fax, or grayscale. You must have a color printer and scannercapable of scanning in color to create color
photocopies.
67

9.

Leave the Automatic Contrast check box checked tohave OpenBook automatically adjust the contrast
depending on the page being photocopied. If you
uncheck this option, you can then use the contrast
slider to manually adjust the contrast from 0 to 16.
Lower numbers produce darker copies while higher
numbers produce lighter copies. Setting it to 8 isconsidered normal contrast. The contrast settings are
ignored if the acquisition source is set to use the
PEARL camera.

10. Activate the OK button to begin acquiring the image or
document. When the acquisition is complete,
OpenBook prints the copy using the designated printer.

Acquiring from Word
You can acquire a page with OpenBook while you areworking in Microsoft Word. When OpenBook finishes
acquiring and recognizing the page, it displays the text in
Word. For best results, do not acquire more than one page
into the currently open Word document.
To acquire a document from Word 2003 or earlier:1.

Place the page you want to acquire on your scanner orunder the camera.

2.

In Microsoft Word, open the File menu and choose
Acquire Using OpenBook.

To acquire a document from Word 2007:
1.

68

Place the page you want to acquire on your scanner orunder the camera.

2.

In Microsoft Word, press ALT or click on the ribbon,
navigate to the Add-ins tab, and choose Acquire Using
OpenBook.

OpenBook acquires and recognizes the page. When
OpenBook is finished processing the page, it displays the
text of the page in Word.

Changing the Default Recognition Strategy
The strategy determines the speed and accuracy with which
OpenBook recognizes text. This option is located in the
Workflow Settings properties page and applies to all
workflows unless specifically configured in the settings for aparticular workflow.
To change the default recognition strategy, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. Press TAB or ALT+T to move to the Strategy combo Box
then use the ARROW keys to select a strategy.
Your choices are:

Most Accurate - This option features the highest
accuracy, but the longest processing time.

Fastest - This option features the shortest processing
time, but the lowest accuracy.

Balanced - This option features an average processing
time and a high degree of accuracy. This is the default
setting.

4.

Press ENTER or click OK to apply your changes andclose this dialog box.

69

5.

Open the Settings Menu again (ALT+G) and choose
Save the Settings (S).

6.

In the Save Settings dialog box, press ENTER to makethe changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

Primary and Secondary Recognition
Languages
These controls, found in the Workflow Settings properties
page, specifies the language OpenBook identifies during therecognition process, not the language for OpenBook speech.
This option is useful if the document you are acquiring has
text that contains accent marks, umlauts, or other characters
unique to a particular language. The primary and secondary
recognition language settings apply to all workflows unlessspecifically configured in the settings for a particular
workflow.
To change the default primary or secondary recognition
language, do the following:
1. Press ALT+G or click on the Settings Menu.
2. Press O or select Workflow Settings to open the Workflow
Settings properties page.
3. To move to the Primary Language combo box, press TAB
or ALT+P. To move to the Secondary Language combo
box, press TAB or ALT+C.
4. Use the ARROW keys to make a selection.
5. Press ENTER or click OK to apply your changes andclose this dialog box.

70

6. Open the Settings Menu again (ALT+G) and choose Save
the Settings (S).
7. In the Save Settings dialog box, press ENTER to makethe changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

Acquiring Pages in the BackgroundIf you are working in another application with OpenBook
running in the background, press CTRL+ALT+S to have
OpenBook acquire and process an image using the currently
active workflow without moving focus away from theapplication. This allows you to continue working in yourapplication while OpenBook acquires and adds pages to a
document. Press ALT+TAB to switch to OpenBook when
you are ready to read the recognized text.
If you prefer, you can change CTRL+ALT+S to a different
keystroke. To change the acquisition hotkey, do thefollowing:
1. Press ALT+G or click on the Settings menu.
2. Press K or select Keyboard Settings, to open the
Keyboard Settings properties page.
3. Press TAB to move to the Acquisition Hotkey box andpress the key combination you want to use. This
combination must be CTRL+ALT along with a letter or
number.
4. Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

71

Book 8Workflows

Introduction to Workflows
A workflow is a collection of settings that control how
OpenBook acquires and processes images. You select theappropriate workflow depending on how you want OpenBook
to acquire the image, recognize the text, and then position
the cursor for reading. Workflows can be as simple asacquiring a single page, performing OCR on it, then readingit, or more complex, such as acquiring and processing anentire book containing tables and other formatting. You canchoose from one of the default workflows included with
OpenBook, or create your own custom workflows to meetyour needs.
There are three ways to access the list of workflows:72

Press the APPLICATIONS key to open the context
menu and choose Workflows. A submenu opens listing
all available workflows.

Open the Acquire menu (ALT+Q) and choose
Workflows. A submenu opens listing all available
workflows.

Open the Settings menu (ALT+G) and choose
Workflow Settings to open the Workflow Settings
properties page. You are placed in a list box containing
all available workflows.

Factory Workflows
OpenBook provides several pre-configured, or factory
workflows, to perform the most common acquisition andprocessing tasks. Factory workflows can be modified,
however, they cannot be renamed or deleted. If a factory
workflow is modified, OpenBook displays “modified” following
the workflow name.
The following workflows are available:
Acquire and Read
Acquire and Read acquires and processes a single image.
The new page is added to the end of the document and the
cursor is moved to the top of the new page where OpenBook
automatically begins reading. This workflow is best for
quickly reading short documents, such as letters andrecipes, and is the active workflow when you start OpenBook
for the first time.
Acquire in Background
The Acquire in Background workflow allows you to acquire
one page while you are reading another. The new page isadded to the end of the document while the cursor remains
at your current reading position. The document you are
acquiring may be the same as the document you arereading, or you may acquire pages into one document, thenopen and read a different one.
Acquire Image Only
This workflow acquires the image and saves it as an image
file, without performing the recognition process. This
workflow is useful if you want to create and save an image
file to be used later as a graphic.

73

Once OpenBook acquires the page from the scanner orcamera, the Image File Name dialog box opens. This dialog
box is similar to the Save As dialog box in the File menu andallows you to enter a name for the image file, select thelocation where the image is saved, and choose the image fileformat. Acquired images can be saved as TIF LZW (default),
BMP, JPEG, PCX, PCX Fax, PCX grayscale, PNG, TIF
Black and White Fax Mode, TIF Black and White, TIF RLE,
or TIF Uncompressed files.
To change the default image format used when saving
images, you must go to the Settings Menu and selectGeneral Settings (ALT+G, G), then press TAB to move to
the Image Output File Type combo box. Use the UP or
DOWN ARROW keys to select the default image file type
you want to use when acquiring pages using this workflow.
Mail Sorter Preview
This workflow replaces the Scan Preview menu item found inversions of OpenBook prior to version 9 and offers greater
flexibility. It allows you to adjust how much of the page isacquired and whether or not the current page is overwrittenwith the new one. This makes it possible to keep records
rather than only being able to access the information until thenext page is acquired. As the name implies, this workflow ismost useful for quickly scanning envelopes to determine
their contents and who they are addressed to so you cansort them correctly.

74This workflow is automatically used to acquire and process apage whenever you press CTRL+SHIFT+F3 to open a
Preview document, even if it is not set as the active
workflow. If you choose to set Mail Sorter Preview as theactive workflow and press F4 to acquire a page, the page isplaced into the current document.
Multipage Prompt for Pages
This workflow allows you to continue reading from yourcurrent location and acquire new pages that are appended tothe end of the document. After each new page is acquired,
OpenBook displays a dialog box with the following options:

Acquire Another Page: Activating this button causes
OpenBook to acquire the next page and append it to
the document.

Turn Pages Over: After acquiring one side of eachpage in a double sided document, activating this button
allows you to acquire the opposite side of each pageand have it inserted into the document in the correct
page order during recognition. For instance, if you wereacquiring three double sided pages, you could acquire
pages 1, 3, and 5, select Turn Pages Over, and thenacquire pages 6, 4, and 2. The pages would then beplaced in the correct order during OCR. In order for
pages to be sorted correctly in the document, makesure you always acquire the opposite side of the last
page, even if it is blank. This option is not available if
you have already activated it, or if you have enabled theSplit Facing Pages setting for the current workflow.

Note:

This feature is most useful with scanners that have an
automatic document feeder.

75

Finished Acquiring Images: Activating this button
closes the dialog box and stops acquiring images until
you begin another page acquisition by pressing the F4
key, or through the Acquire menu.

Once you select an action, the dialog box closes and you
can continue reading where you left off in the document.
Multipage Automatic
Similar to Multipage Prompt for Pages, this workflow also
allows you to continue reading from your current location andacquire new pages that are appended to the end of the
document. However, instead of opening a dialog box
prompting you for an action to perform after each acquisition,
OpenBook uses the feed from a document feeder, a timer, or
the motion detection with the PEARL camera to continually
add pages until commanded to stop. Using the timer lets you
specify how long OpenBook pauses between acquisitions.
Pressing ESC will stop the acquisition process and open theMultipage Image Acquisition Dialog box (described above),
where you can select an action. For example, if you areusing PEARL to acquire a book whose facing pages are toolarge to both fit under the camera, you could capture all the
odd numbered pages first by going front to back, press ESC
to bring up the Multipage Image Acquisition dialog box, slide
the book so the even numberd pages are under the camera,choose Turn Pages Over, then capture the even pages
going back to front. If you are using a scanner as theacquisition source and the Allow scanner to finish whencanceling a scan check box is checked (see Acquiring andProcessing, Setting the Acquisition Device), the Multipage
Image Acquisition dialog box will not open until the scannerhas completed the scan.
76

Poetry and Recipe
This workflow is similar to the Acquire and Read workflow inthat it acquires a single page and automatically begins
reading. However, this workflow retains all line-breaks where
they appear in the actual text so it reads more like theoriginal document.

Specialty Workflows
A specialty workflow is a workflow that is only used when
you perform a specific task, such as when opening a PDF
file, or acquiring a page into Microsoft Word. When you
choose to perform one of these specialized tasks, OpenBook
will use the settings from the specific specialty workflow
instead of the currently active factory or custom workflow. In
the list of workflows, specialty workflows are indicated by“(specialty)” following the workflow name.
Specialty workflows cannot be renamed or deleted, however,they can be modified to suit your needs.
The following Specialty Workflows are available:
Acquire from Word
When OpenBook is installed, it adds an Acquire Using
OpenBook option to the File menu in Microsoft Word.
Selecting this option causes OpenBook to acquire a pagefrom the scanner or camera, OCR the text, and display the
resulting text in Word.
Freedom Import Printer77

The Freedom Import Printer is used in OpenBook to provide
OCR access to documents which either consist of images
only or cannot be read by a screen reader in their native
application. You can initiate the Freedom Import Printer by
opening a document through the Select a File to Open dialog
box which is not natively supported in OpenBook, or by
printing the document from its native application andchoosing Freedom Import Printer as the printer. You can
only modify process settings for this specialty workflow. For
more information, refer to Managing Files, Opening Fileswith the Freedom Import Printer.
Recognize Image File
This specialty workflow attempts to OCR image files opened
from the Select a File to Open dialog box. If OpenBook is
unable to process the particular image file, you are asked if
you want to use the Freedom Import Printer instead. If you
choose Yes, OpenBook switches to the Freedom Import
Printer specialty workflow and resumes processing.
Selecting No cancels the recognition and the file is not
opened. You can only modify process settings for thisspecialty workflow.
PDF File
This specialty workflow is used when you choose to open a
PDF file through the Select a File to Open dialog box. If
OpenBook is unable to process the particular file, you are
asked if you want to use the Freedom Import Printer instead.
If you choose Yes, OpenBook switches to the Freedom
Import Printer specialty workflow and resumes processing.
Selecting No cancels the recognition and the PDF file is not
opened. You can only modify process settings for thisspecialty workflow.
78

Workflow Settings
Workflows consist of two types of settings, acquisition andprocessing.
You can access the settings for a workflow by opening theWorkflow Settings properties page (ALT+G, O), choosing aworkflow from the list, and then selecting the Modify or
Create New button. If you choose Modify, the Workflow
Multipage dialog box opens. Otherwise, selecting Create
New opens the Create New Workflow wizard which guides
you through creating a custom workflow using the settingsfrom the currently selected workflow as a starting point.

Acquire Page
The settings on the acquire page control how the workflow
acquires images and where the page is placed in the
document. These options are described below.

Acquisition Mode
This combo box lets you specify whether OpenBook
acquires one or more pages when you press the acquire
keystroke.
Your choices are:

Single - OpenBook acquires one page from thescanner or camera, processes it, and begins reading.
To acquire another page, you will need to press theacquire keystroke again.

Multiple - Lets you acquire a batch of pages for later
processing. Some additional options become available
when this mode is selected.

79

Single page acquisition mode is the default setting for all
workflows except Multipage Prompt for Pages and Multipage
Automatic.
If you are modifying the Acquire from Word specialty
workflow, this option is not available. You can only acquire
pages one at a time into Microsoft Word.

Color Mode
This combo box contains the following color modes:Color - Acquires and recognizes pages of colored text,
art, and photographs in color. The results of Color
Scanning are only apparent while you are in Exact View
(CTRL+SHIFT+V). For this reason you must have Keep
Exact View enabled in the workflow you want to use foracquiring pages in color. If you do not have a color
scanner installed, OpenBook will tell you that acquiringin color is not possible and will acquire in black andwhite.

Gray Scale - Select this item if you do not need to havethe Exact View image in color, or you do not intend tokeep the Exact View image after OCR.

Resolution
Resolution is measured in dots per inch (dpi). The higher the
resolution, the more dots per inch resulting in larger image
files. The Resolution combo box allows you to select from200, 300, 400, 500, or 600 dpi.

80

Many scanners have a standard setting of 300 dots per inch(dpi). However, if you are reading pages printed in very small
type and have a scanner that can resolve as finely as 400
dpi, you may see improved recognition accuracy. For 400 dpi
to be effective, your scanner must have an optical resolutionof at least 400 by 400 dpi. An optical resolution of 300 by
600 dpi is not adequate.
This setting is ignored if the acquisition source is the PEARL
camera.

Full Device Length
When this check box is checked, OpenBook acquires the fulllength of the scanner bed, or the entire field of view under
the PEARL camera (9 inches by 12 inches). If you uncheckthis option, you can then specify how much of the scanner
bed is scanned or how much of the area under the camera iscaptured. This item is checked by default in all factory
workflows except the Mail Sorter Preview.

Partial Acquisition
Available only when the Full Device Length check box isunchecked, this slider control allows you to specify how
much of the scanner bed, or how much of the area under the
PEARL, is acquired starting from the top. You can set it any
where between 10 and 90 percent. This setting is useful if
you want a preview – OpenBook will acquire just enough ofthe page for you to get an idea of the content.

Contrast
If you are using a scanner to acquire images, these options
control the light-to-dark contrast ratio in the acquired
document.

81

Select the Automatic Contrast check box to have OpenBook
automatically adjust the contrast accordingly depending on
the type of page being acquired. If this option is unchecked,
you can then use the contrast slider to manually adjust thecontrast from 0 to 16. Lower numbers make it darker while
higher numbers make it lighter. Setting it to 8 is considered
normal contrast. You should only manually change thecontrast if a particular page is not being recognized correctly
on automatic contrast.
If the acquisition source is the PEARL camera, the contrast
settings are ignored.

Scan InitiatedIf you are using a scanner to acquire pages and this checkbox is checked, OpenBook will announce “scan initiated”
when you start a scan. Uncheck this option if you do notwant to hear this message in a particular workflow. This
option is ignored if the PEARL camera is selected as theacquisition source.

Acquisition Tones
When this check box is checked, OpenBook plays tones
during the acquisition process. Uncheck this option if you do
not want to hear acquisition tones in a particular workflow.

Image Acquired
When this check box is checked, OpenBook plays a camera
shutter sound when an image is acquired. Uncheck thisoption if you do not want to hear this sound in a particular
workflow.

82

Page Placement
Use this combo box to specify where in the document
OpenBook places the acquired page. Your
choices are:

Append to Document – New page(s) are placed at theend of the document.



Insert After Current Page - New page(s) are inserted
consecutively after the current page.

Insert Before Current Page - New page(s) are
inserted before the current page.

Replace Current Page - The current page is replacedwith the newly acquired page.

Multipage Acquisition
If you set the Acquisition mode to Multiple, several options
become available which allow you to specify how OpenBook
acquires multiple pages.
Selecting the Prompt for Pages radio button opens a dialog
box after each image acquisition. You can choose to acquire
another page, turn pages over to acquire odd/even pages, orfinish acquiring. For more information on this dialog box, see
the description of the Multipage Prompt for Pages factory
workflow.
Select the Automatic radio button to have OpenBook acquire
new pages after a certain period of time, automaticallythrough a document feeder attached to a scanner, or assoon as PEARL detects the page has been turned and there
is no more movement from the item under the camera.

83Once automatic acquisition is enabled, use the Page
Acquisition Delay spin box to set a time delay from 0 to 25
seconds. This delay is from the time the image is acquired
until the next acquisition begins. For example, if you do not
use a document feeder with your scanner and you need tomanually change pages, you might set the delay to 10, which
would give you 10 seconds to place the new page on thescanner before OpenBook attempts to acquire the next
image.
If you are using the camera and the delay is set to 0, thecamera uses motion detection to determine when the page isperfectly still before capturing an image. This means that if
you are trying to position a page under the camera, or
flipping pages in a book, the camera will not take a picture
until it detects no movement from the item placed under it.
Make sure to move slowly but purposefully when positioninga page under the camera. This helps to prevent PEARL frominadvertently taking a picture before the page is properly
positioned. Do not make any sudden, abrupt movements
once the page is in place.
If your scanner has a duplexer, you can Enable the Duplex
Mode check box to use this feature. This option isunchecked by default in all factory workflows.

Process Page
The settings on the Process page control how text is
recognized and where the reading cursor is positioned.
These options are described below.

84Use Default Recognition
When this check box is checked, the workflow will use thedefault recognition strategy, primary language, andsecondary language options that are selected in the main
Workflow Settings properties page. This is the default setting
for all workflows. If you uncheck this item, you can thenconfigure a different recognition strategy, primary language,or secondary language for the currently selected workflow.
For example, if the default recognition strategy is set toBalanced, all workflows will use this strategy whenrecognizing text. However, you might want to configure aparticular workflow to use the Most Accurate strategy
instead. To do this, you would either create a new workflow,
or modify an existing workflow, uncheck the Use Default
Recognition check box from the Process page, then choose
the Most Accurate strategy. This change would only affectthe current workflow.

Keep Exact View
When this check box is checked, the original image is kept
as part of each page after recognition. Unchecking thisoption discards the original image once recognition iscomplete. Keep Exact View must be enabled if you want to
use the Re-recognize feature.
To see the original document image, press CTRL+SHIFT+V
to switch to Exact View or Split View.

85

Announce Orientation
Enable this check box to have OpenBook announce theorientation of the page being acquired. The orientation is
only announced as long as OpenBook is not currently
reading. While OpenBook will automatically orient the pagecorrectly during processing, announcing the orientation is
helpful if you are sorting pages and you want to make surethey are all oriented correctly. You would not want to havesome pages right side up and others upside down.

Despeckle
Select this check box to correct a page that does not have aclean, clear background, such as paper that has been
photocopied several times, newspapers, or paper withspeckled shading on it.

Discard Blank Pages
Enable this check box if you want OpenBook to throw away
acquired pages that are blank. Note that sometimes you will
want to keep blank pages so that you can maintain theoriginal page numbering and order. When using the Rerecognize feature, blank pages are included even when thisoption is enabled. Blank pages are only discarded during
page acquisition.

Apply OCR Corrections
When this check box is enabled, OpenBook automaticallyapplies OCR corrections to words that are not recognizedproperly by the recognition engine. For more information,
see Editing, OCR Correction.

86

Keep Text Emphasis
When this check box is enabled, OpenBook keeps attributes
such as bold and italics, during OCR.

Replace Uncertain Text
This check box determines whether or not OpenBook
identifies text that is not recognized correctly. If you checkthe box, you can then enter one or more characters into theUncertain Text Marker edit field which OpenBook will insert
into the document in place of the unrecognized text. By
default, OpenBook will use the asterisk (*) symbol to identify
uncertain text.

Preserve Line Breaks
This check box allows you to specify if OpenBook keeps line
breaks or not during recognition. You may want to enable
this option if you are acquiring a document where retaining
the line breaks where they actually appear in the original text
can improve the flow when reading. This setting is off bydefault in all workflows except for the Poetry and Recipe
workflow.

Recognizing Columns
This group of radio buttons allows you to enable or disable
column recognition.
Select the Recognize Columns radio button if you are
acquiring documents where the text is laid out in columns,
such as a magazine or newspaper article, and you want topreserve the column information.
Select Ignore Columns if you do not care about preserving
the column layout, or the information in the document is notpresented in columns.
87You can also temporarily change this setting by opening theAcquire menu and choosing Recognize Columns.
If the Preserve Line Breaks check box is checked in thecurrent workflow and you are acquiring a page containingcolumns, if Recognize Columns is enabled, line breaks arepreserved for each column. If OpenBook is set to ignore
columns, line breaks are only preserved after the right mostcolumn.

Split Facing Pages
Enabling this check box splits the pages of a folded out bookinto two separate pages. This also splits the exact view into
two separate images. When this option is checked, the TurnPages Over item is not available when acquiring multiple
pages.
You can also change this setting temporarily by opening theAcquire menu and choosing Split Facing Pages.

Table Processing
This group of radio buttons configures how OpenBook
processes documents containing tables, such as financial or
statistical information. Tables can be organized either by row
or column.
Select Organize by Row to have OpenBook lay the text ofthe table out as rows with space between the column items.
Select Organize by Column to have OpenBook lay the text ofthe table out as columns with space between the row items.

Action When Pages are RecognizedThis group of radio buttons controls where the reading cursor
is positioned after a new page is recognized.
88Selecting Move to New Page moves the cursor to the top of
the newly recognized page and begins reading. If you want
to be able to continue reading at your current position in the
document even after the new page is added, select Remain
at Current Reading Position.

Start Speaking AutomaticallyThis check box specifies whether OpenBook automaticallybegins speaking or not when the first acquired image isrecognized. When checked, OpenBook automatically begins
reading from the top of the newly acquired page as soon as
text becomes available. If OpenBook is currently not readingwhen the first page of a new acquisition is added to a
document, and the particular workflow is configured toremain at the current position, you will be moved to the top of
the newly acquired page where OpenBook will automaticallybegin reading. Uncheck this option if you do not want
OpenBook to automatically begin reading when a new image
is recognized. In this case, you will need to use OpenBook’s
reading commands or begin a Say All (INSERT+DOWN
ARROW) in order to read the text.
By default, this check box is enabled for all workflows except
for Acquire in Background and Multipage – Prompt forPages.

89

Creating a Workflow
While many users may be satisfied using the workflows
included with OpenBook, you can create your own custom
workflows to achieve the best results possible whenprocessing the material you need to access. You can create
as many workflows as you want using any combination ofsettings. For example, you may like the settings in the
Acquire and Read workflow, but you need to recognize text
in another language. Or, when acquiring a book, you may
want to change the delay for automatic page acquisition,
keep any blank pages, and turn off column recognition. The
possibilities are endless.
To create a new workflow, do the following:

90

1.

Press ALT+G or click on the Settings Menu. Thenpress O or select Workflow Settings to open the
Workflow Settings Properties page.

2.

Navigate through the Workflow Name list to any factoryor custom workflow on which you want to base yournew customized workflow.

3.

Press TAB or ALT+N to move to the Create New
button and press ENTER. This button is not available if
the workflow selected in the list is a specialty workflow.

4.

The Create New Workflow wizard opens on the Acquire
page which contains the settings that determine how
the workflow acquires images from the scanner orcamera. By default, this page uses the settings from thecurrently selected workflow. Press TAB to movethrough the various controls on this page and select theacquisition settings you want to change for your custom
workflow. When finished, choose Next to go to theProcess page.

5.

On the Process page, configure the settings thisworkflow will use when recognizing text and where thereading cursor is positioned after the new page isadded to the document. As with the Acquire page, thispage uses the settings from the currently selected
workflow.

6.

Choose Finish and the Workflow Name dialog box
opens. Type a name for your new workflow then press
ENTER. The new workflow will now appear in the list of
workflows.

7.

If you are done, select OK to close the Workflow
Settings properties page.

Each custom workflow you create is saved in the OpenBook
9.0\Users\Default\Settings\Workflows folder as an INI filewhich can be copied and shared with other OpenBook 9
users if desired. For example, if you created a custom
workflow called Book-SplitPage, it would be saved as
c:\program files\Freedom Scientific\OpenBook
9.0\Users\Default\settings\Workflows\Book-SplitPage.ini. If
you are in an environment where OpenBook is installed on
more than one computer and you want other users to haveaccess to this workflow, instead of manually configuring theworkflow on each computer, you could simply copy BookSplitPage.ini, or any other custom workflows you want toshare to a USB flash drive, then drop them into theWorkflows folder on each computer running OpenBook.
When you open the Workflow Settings properties page, thecustom workflow you just copied will appear in the list of
workflows. Custom workflow INI files can even be added
while OpenBook is currently running.

91Setting the Active Workflow
When ever you begin a new image acquisition, either
through the Acquire menu (ALT+Q), or by pressing theacquire hotkey, OpenBook uses the settings from thecurrently active workflow to acquire the image and recognize
the text. You can use one of the two procedures below to set
the active workflow.
To set the active workflow using the menus, do the following:
1.

Press ALT+Q to open the Acquire menu, or press the
APPLICATIONS key to open the context menu.

2.

Select Workflow to open the Workflow submenu.

3.

Press UP or DOWN ARROW to select the workflow you
want to use and press ENTER. The active workflow isalways indicated by a check mark.

4.

If you want to make this workflow the active workflow
each time you start OpenBook, open the Settings menu
(ALT+G) and choose Save the Settings (S). When the
Save Settings dialog box opens, press ENTER to makethis change part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

To set the active workflow through the Workflow Settings
properties page, do the following:
1.

92

Press ALT+G or click on the Settings menu. Thenpress O or select Workflow Settings to open the
Workflow Settings properties page.

2.

From the list of workflows, choose the workflow you
want to use then activate the Set as Current button.
This button is not available if the workflow selected in
the list is a specialty workflow, or is already set as theactive workflow.

Note:

The workflow that is currently active will be selected
when the Workflow list box first opens and is indicatedby “current” following the workflow name.

3.

Select OK to close the Workflow Settings properties
page.

Now, the next time you acquire an image, the settings for theworkflow you selected are used.

Modifying a Workflow
To change the settings for a factory, specialty, or custom
workflow, do the following:
1.

Press ALT+G or click on the Settings menu. Thenpress O or select Workflow Settings to open the
Workflow Settings properties page.

2.

From the list of workflows, select the workflow whose
settings you want to modify, then activate the Modify
button.

Note:

The workflow that is currently active will be selected
when the Workflow list box first opens and is indicatedby “current” following the workflow name.

3.

Once the Workflow Properties multipage dialog box
opens, make any desired changes, then choose OK.
Use CTRL+TAB to move between the Acquire andProcess pages, and use TAB to move through thecontrols on each page.

93

4.

Select OK to close the Workflow Settings properties
page.

If you made changes to the currently active workflow, the
new settings will be used the next time you acquire animage.
If you modified a factory workflow, OpenBook displays“modified” after the workflow name in the list. For instance,“Acquire and Read – modified.” A modified specialty
workflow will display “(specialty) – modified” after theworkflow name, such as “PDF File (specialty) – modified.”Note:

If you choose to modify one of the specialty workflows,
you can only change acquisition settings for the Acquirefrom Word specialty workflow. For the Freedom Import
Printer, Image File, and PDF File specialty workflows,
only the Process page is available.

Renaming a Custom Workflow
If you would like to rename a custom workflow you created,
do the following:
1.

Press ALT+G or click on the Settings menu. Thenpress O or select Workflow Settings to open the
Workflow Settings properties page.

2.

From the list of workflows, select the workflow you want
to rename, then activate the Rename button. Thisbutton is not available if the workflow selected in the list
is a factory or specialty workflow.

Note:

The workflow that is currently active will be selected
when the Workflow list box first opens and is indicatedby “current” following the workflow name.

94

3.

When the Workflow Name dialog box opens, type a
new name for the Workflow and press ENTER.

4.

Select OK to close the Workflow Settings properties
page.

Deleting a Custom Workflow
To delete a workflow you created, do the following:
1.

Press ALT+G or click on the Settings menu. Thenpress O or select Workflow Settings to open the
Workflow Settings properties page.

2.

From the list of workflows, select the workflow you want
to delete, then activate the Remove button. This button
is not available if the workflow selected in the list is afactory or specialty workflow, or if the custom workflow
you want to delete is still set as the active workflow. If
the custom workflow you want to delete is active, set a
different workflow as the active workflow and you willthen be able to delete the particular custom workflow.

Note:

The workflow that is currently active will be selected
when the Workflow list box first opens and is indicatedby “current” following the workflow name.

3.

A dialog box opens asking if you are sure you want todelete the workflow. Choose OK if you are sure youwant to delete the selected workflow. Otherwise,choose Cancel.

4.

Select OK to close the Workflow Settings properties
page.

Note:

Never attempt to remove a custom workflow by deleting
the INI file. To delete a custom workflow, always use
the Remove button on the Workflow Settings properties
page.
95

Resetting a Factory Workflow
To restore a modified factory workflow to its default settings,
do the following:
1.

Press ALT+G or click on the Settings menu. Thenpress O or select Workflow Settings to open the
Workflow Settings properties page.

2.

From the list of workflows, select the workflow you want
to reset, then activate the Restore Factory Values
button. This button is only available if the selected
workflow has “modified” following the workflow name.

Note:

The workflow that is currently active will be selected
when the Workflow list box first opens and is indicatedby “current” following the workflow name.

3.

96

Select OK to close the Workflow Settings properties
page.

Book 9Reading
Reading with OpenBook
Whenever you acquire a document, if the currently active
workflow is configured to start speaking automatically,
OpenBook immediately begins reading aloud as soon as
there is recognized text. When you open a saved document,
the cursor is placed at the beginning of the file or at the last
position if the file is an OBX or ARK document, and you must
use OpenBook’s extensive selection of reading commands
to read the text.
When reading a document, you can choose to read bycharacter, word, line, sentence, paragraph, or the entire
document at once. As OpenBook reads, it highlights eachword on the screen. This highlighting, referred to as the text
spotlight, helps partially sighted users visually track cursor
movement while OpenBook reads the text. All reading
commands with exception of reading the next or previous
character work whether you are in Read-only or Edit mode.
To read by character, press LEFT or RIGHT ARROW for theprevious or next character or NUM PAD 5 to read the current
character.
Note:

You can only read by character when in Edit mode
(CTRL+E). Pressing LEFT or RIGHT ARROW in Readonly mode reads by word instead.

97

To read by word, press CTRL+LEFT or CTRL+RIGHT
ARROW for the previous or next word or INSERT+NUM
PAD 5 to read the current word. Press INSERT+NUM PAD 5
twice to have OpenBook spell the current word or threetimes to spell the word phonetically. For example, the word
cab is spelled as Charlie, Alpha, Bravo, etc. You can alsouse INSERT+NUM PAD 5 in menus or dialog boxes to readthe current dialog box control or menu item.
To read by line, press UP or DOWN ARROW for theprevious or next line or press INSERT+UP ARROW to readthe current line. You can also use INSERT+UP ARROW in
menus and dialog boxes to read the current menu item or
dialog box control.
To read by sentence, press ALT+UP or ALT+DOWN
ARROW for the previous or next sentence or press
ALT+NUM PAD 5 to read the current sentence.
To read by paragraph, press CTRL+UP or CTRL+DOWN
ARROW for the previous or next paragraph or press
CTRL+NUM PAD 5 to read the current paragraph.
Note: When using CTRL+NUM PAD 5, the spotlight remains on
the current word and does not highlight each word as
OpenBook reads the current paragraph.
As you navigate through documents using the various
reading commands, press CTRL+SHIFT+F12 to obtain
Where Am I information. OpenBook speaks the name of thecurrently open document as well as the line number of thecurrent page where the cursor is located. This commandalso works in dialog boxes and tells you the name of theopen dialog box and the currently selected control.

98

For a complete list of keystrokes, refer to the keystroke lists
at the end of this manual.

Reading Using Say All
In a Say All, OpenBook begins reading at the cursor locationand continues through the rest of the document. If you want
OpenBook to read an entire document, make sure you
position the cursor at the top of the file before starting the
Say All.
When you acquire a document and the currently active
workflow is configured to start speaking automatically,
OpenBook begins reading using Say All. To start a Say All ina document you have opened, or if the currently active
workflow is not set to speak automatically when a page isacquired, press INSERT+DOWN ARROW. Use
ALT+CTRL+PAGE DOWN to decrease the reading speed
or ALT+CTRL+PAGE UP to increase the reading speed. To
stop reading, press CTRL or ESC.

Fast Forward and RewindWith OpenBook, you can move quickly through a document
using the Fast Forward or Rewind functions. To fast forward
or rewind, you must be reading with the Say All command(INSERT+DOWN ARROW) or be skim reading using the
CTRL+INSERT+DOWN ARROW command. To fast
forward, press the RIGHT SHIFT or the RIGHT ARROW
key. To rewind, press the LEFT SHIFT or the LEFT ARROW
key. If you press the rewind command continuously to movebackwards through a document, you are moved to the priorsentence.

99

Both sets of commands work equally well. However, if you
use Windows Sticky Keys, then you should use the ARROW
keys. Otherwise, you must uncheck the Disable Sticky Key
Hotkey Toggle check box and check the Enable Shift Keys
For Fast Forward and Rewind check box in the Keyboard
Settings Properties page in order to use the SHIFT keys.
To disable Sticky Keys and enable Shift keys for fast forward
and rewind.
1.

Press ALT+G or click on the Settings Menu.

2.

Press K or select Keyboard Settings to open the
Keyboard Settings properties page.

3.

Next, press TAB until you hear, “Disable Sticky Key
Hotkey Toggle check box.”

4.

Press the SPACEBAR to uncheck the box.

5.

Press TAB to move to the Enable Shift Keys For Fast
Forward and Rewind check box.

6.

Press the SPACEBAR to check the box.

7.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Skim Read
If you need to quickly understand the main idea of aparagraph, you will find the Skim Read feature useful. Skim
Read lets you read the first and/or last sentence of eachparagraph in the document. To use the Skim Read feature,press CTRL+INSERT+DOWN ARROW. To stop Skim Read,press CTRL or ESC.

100

To change what is read when you use the Skim Readfeature, follow these steps.
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Next, press TAB until you hear, “Skim Read Speaks
Paragraph combo box” or press ALT+M.

4.

Use the UP or DOWN ARROW keys to make yourselection.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Movement Unit
You can determine how much text is spotlighted by changing
the spotlight movement unit. Your choices are word,
sentence, line, or paragraph.
To change the Movement Unit for the spotlight:
1.

Press ALT+G or click on the Settings Menu.

2.

Press V or select Visual Settings to open the Visual
Settings Properties page.

3.

Press ALT+O or click in the Spotlight Movement Unit
combo box.

4.

When you choose the unit you want to read with,
OpenBook displays the spotlight in the sample text near
the bottom of the properties page.

5.

Press the Ok button to exit this properties page.

101

Dictionary
You can look up a word’s definition by selecting the wordwith either the mouse or the SHIFT+ARROW keys, thenpressing CTRL+D or F8. When you select Dictionary, theDictionary dialog box opens, announces the selected word to
be defined, and begins reading the definition. At this point,
you have several controls from which to choose. Use the
TAB key to move to the particular option you want.
The Definition view displays the definition of the selected
word. You can use the ARROW keys to read the contents.
This field cannot be modified. While reading the definition,press ENTER or use the mouse to click on any word in themain definition to bring up the definition for that particular
word.
Select the Show Expanded Definition check box to show thefull definition of the word, including unusual definitions. For
example, try the word “skin.” When the Show Expanded
Definition check box is checked, the expressions “by the skinof one’s teeth” and “have a thin skin” are included in thedefinition view. When unchecked, which is the default
setting, this additional information is not displayed.
Selecting the Switch to Thesaurus button opens the
Thesaurus and displays any synonyms for the selectedword.
If you have displayed additional definitions by selecting
words from the definition view or entering words into theWord edit field, select the Previous Look-up button to returnto the prior definition or the Next Look-up button to go to thenext definition.

102

The Word edit field displays the currently selected word. You
can view the definition for another word by typing it into thisfield and pressing ENTER. The definition of the new word isdisplayed in the Definition view.
Select the Read Word button to have OpenBook announce
the word currently being defined.
When you are finished, select the Close button to close theDictionary and return to your document.

Pronunciation Dictionary
The Pronunciation Dictionary lets you correct how
OpenBook pronounces a particular word or combination ofletters.
Using the Pronunciation Dictionary:1.

From the Advanced Menu, select Pronunciation
Dictionary (ALT+A, N).

2.

When the Pronunciation Dictionary dialog box opens,your cursor is in an edit field. Type the word that is mispronounced. Do not use any spaces and/or punctuation
as you type.

3.

Press TAB to move to the Pronunciation edit box. Type
how the word is pronounced. Pronunciations can
include spaces as this helps with stressing the correct
syllable and with the pronunciation of vowels.

4.

Next, press ALT+L to move to the field containing thelist of all the words in the pronunciation dictionary.
Press the DOWN ARROW key or the first letter of themispronounced word to move to the word in the list.

103

5.

If the word is case sensitive, TAB to the Case Sensitive
check box and press the SPACEBAR to place a checkin the box. For example, you might want OpenBook topronounce the text string "pa" as the word "pa" when
the letters are not capitalized, but to say the individual
letters, "P" "A", when they are capitalized. You would
type the upper-case letters "PA" in the Word field, typethe letters "P" and "A" (upper- or lower-case) in the
Pronunciation field, and check the Case Sensitive box.

6.

Press ALT+T to hear the original word and thereplacement word. You can use the Test button to test
a word and its correction before you add it to the list.

7.

Press ALT+A to add the word and its pronunciation to
the word list.

8.

Press ALT+D to delete a word and its pronunciationfrom the word list.

9.

Press ALT+P to have OpenBook apply thepronunciation to the open document.

10. Press ALT+C to close the Pronunciation Dictionary
dialog box and return to your document.

Thesaurus
You can look up a word's synonym or antonym by selecting
a word with either the mouse or the SHIFT+ARROW keys,
then pressing CTRL+T. When you select Thesaurus,
OpenBook opens the Thesaurus dialog box, announces theselected word, lists the synonyms, and begins reading thelist of synonyms in the Synonyms field. At this point, youhave several controls from which to choose. Use the TAB
key to move to the particular option you want.

104

Note:

If the selected word has no synonyms available,
OpenBook will say “no synonyms found: when you
attempt to open the Thesaurus. Select OK to return tothe document and select another word.

The Synonym view displays the Synonyms of the selected
word. You can use the ARROW keys to read the contents.
This field cannot be modified. While reading the list ofsynonyms, press ENTER or use the mouse to click on any
word in the main synonym list to list synonyms for thatparticular word.
Selecting the Switch to Dictionary button opens theDictionary and displays the definition for the selected word.
If you have displayed additional lists of synonyms by
selecting words from the Synonym view or entering words
into the Word edit field, select the Previous Look-up button to
return to the prior synonym list or the Next Look-up button to
go to the next synonym list.
The Word edit field displays the currently selected word. You
can view the synonyms for another word by typing it into thisfield and pressing ENTER. The synonyms for the new word
are displayed in the Synonym view.
Select the Read Word button to have OpenBook announce
the currently selected word.
When you are finished, select the Close button to close the
Thesaurus and return to your document.

105

Indicate Emphasis Text
When enabled, the emphasis voice will speak Bold, Italics, orUnderlined text in a document when reading using the Say
All function (see Reading, Reading Using Say All).
Additionally, the chosen emphasis voice will speak rows ofsymbols of four or more (such as ----- or *****, etc) during
both a Say All and when arrowing through text.
When disabled, the emphasis voice will only speak rows ofsymbols of four or more (such as ----- or *****, etc) during
both a Say All and when arrowing through text. This option isdisabled by default.
To enable Emphasis Text:
1. Press ALT+G or click on the Settings Menu.
2. Press P or select Speech Settings to open the Speech
Settings properties page.
3. Press TAB until you hear, “Indicate Emphasis Text.”
4. Press the SPACEBAR to check the box.
5. Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Extra Pause After Each LineIf you need extra time to absorb the information that you arereading during a Say All with OpenBook, then adding an
extra pause after each line may be helpful.
To adjust how long OpenBook pauses at the end of eachline, do the following:
1.
106

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Next, press TAB until you hear, “Extra Pause After
Each Line combo box” or press ALT+X.

4.

Use the UP or DOWN ARROW keys to make yourselection. The default setting is No extra pause.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Hide Spotlight for Braille Tracking
For those who read using a refreshable Braille display, thisitem should be activated because the text spotlightdecreases the responsiveness of refreshable Braille devices.
To activate Hide Spotlight for Braille Tracking:1.

Press ALT+G or click on the Settings Menu.

2.

Press V or select Visual Settings to open the Visual
Settings properties page.

3.

Next, press TAB until you hear, “Hide Spotlight for
Braille Tracking check box” or press ALT+H.

4.

If necessary, press the SPACEBAR to place a check inthe box.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

107

Book 10

Navigating Documents
Go to Navigation
The Go To dialog box allows you to move to the next orprevious page, Bookmark, Highlight, or Comment in adocument. To open this dialog box, press CTRL+G.
Alternatively, you can press ALT+E or click on the Edit menu
and choose Go To.
In the Go to what list box, choose the element you want tonavigate by - Page, Bookmark, Highlight, or Comment. Use
TAB to move through the controls in this dialog box.
If you choose Page, enter the page number you want to go
to in the Page Number edit box and then activate the Go To
button to move to it and close the dialog box. OpenBook will
announce the page number along with the word that iscurrently spotlighted.
If you choose Bookmark, in the Bookmark name combo box,
use the UP or DOWN ARROW to locate the bookmark nameand then activate the Go to button to move to it. OpenBook
will announce the bookmark name along with its associatedword. Activate the Close button to return to the document on
the current bookmark.

108

If you choose Highlight, in the Highlight type combo box, use
the UP or DOWN ARROW to select the highlight color andthen activate the Next or Previous button to go to the text
highlighted with the specified color. If you do not choose ahighlight color, the Next and Previous buttons will move
forward or backward through all highlights in the document.
As you move to each highlight, OpenBook will announce thehighlight color and read the highlighted text. OpenBook alsoannounces when you reach the first or last highlight in the
document. When you hear the one you want, activate the
Close button to return to the document at the beginning of
the current highlight.
If you choose Comment, activate the Next or Previous button
to move to the next or previous comment in the document.
As you move through comments, OpenBook will speak thetext of the comment. OpenBook also announces when you
reach the first or last comment in the document. When you
hear the one you want, activate the Close button to return toyour document on the current comment.
When you close the Go To dialog box, the last element thatyou moved to becomes the default. For example, if you
moved by highlight, the next time you press CTRL+G to
open the Go To dialog box, Highlight will be the default. If
you then choose to move by Page, then Page will become
the default. To quickly move to the next or previous selected
element without opening the dialog box, pres F5 or
SHIFT+F5. This command only works when moving by
page, highlight, or comment. To go to another bookmark,open the Go To dialog box and select the name of thebookmark you want to go to.

109Bookmarks
OpenBook allows you to insert an unlimited amount ofbookmarks anywhere in a document. Serving asplaceholders, bookmarks let you easily locate information
previously viewed. When you use the Bookmark feature,
OpenBook inserts a bookmark at the current cursor positionin the open document. Each bookmark is linked to the wordat its right.
Bookmarks are announced with the Emphasis Voice. Pleaserefer to Emphasis Voice in the Book, Adjusting the Speech.
You add, rename, delete, or go to specific bookmarks fromthe Bookmarks dialog box.
When adding Bookmarks, first place your cursor in yourdocument where you want to insert the bookmark. Then
open the Bookmarks dialog box by pressing F9 and TAB to
the Add button. Press SPACEBAR to open the Add
Bookmark dialog box and type a name for your bookmark in
the Bookmark Name edit box. Press ENTER to activate the
Ok button and close the dialog box.
To rename a bookmark, open the Bookmarks dialog box,
use the UP or DOWN ARROW key to locate the bookmarkin the list, and TAB to the Rename button. Press
SPACEBAR to open the Rename Bookmark dialog box andtype a new name for your bookmark in the Bookmark Name
edit box. Press ENTER to activate the Ok button and closethe dialog box.

110

To delete a bookmark, open the Bookmark dialog box, use
the UP or DOWN ARROW key to locate the bookmark in thelist, and TAB to the Delete button. Press SPACEBAR toopen the Delete Bookmark dialog box. When asked toconfirm the deletion, press ENTER to activate the Yes button
or press TAB, then ENTER to activate the No button.
Tip:

Rather than use the delete button in the Bookmark
dialog box, it is easier to place your cursor to the rightof the Bookmark and press the BACKSPACE key or
CTRL+SHIFT+F9.
There are two ways to go to a specific bookmark.
The first option is to press CTRL+G to open the Go To
dialog box and select Bookmark from the Go to what list box.
In the Bookmark name combo box, select the name of thebookmark you want to go to and activate the Go to button tomove to it.
The second option is to open the Bookmarks dialog box, use
the UP or DOWN ARROW key to locate the bookmark in thelist, and press ENTER to activate the Go To button.
You may also change how your bookmarks are sorted. To
do this, press the TAB key until you hear Sort by Name radio
button. Next, use your UP or DOWN ARROW key to makeyour selection. Your choices are Sort by Name or Sort by
Location. The Sort by Name radio button is selected bydefault each time you open the Bookmark dialog box.
To have OpenBook announce each Bookmark while it isreading the document, you must go to the Speech Settings
Properties page and place a check in the Announce
Bookmarks check box.
1.

Press ALT+G or click on the Settings Menu.

111

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, “Announce Bookmarks check
box.”

4.

Press the SPACEBAR to check the box.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Highlights
OpenBook allows you to indicate important passages or key
words in your document just as you would highlight text in abook.
To highlight text in your document:

112

1.

Place your cursor at the beginning of the text you wantto highlight or use the mouse or the standard text
selection commands to select the text you want tohighlight.

2.

Press ALT+T or click on the Tools menu. Then, selectthe Highlighter Color submenu and press ENTER or
double click the color you want to use.

3.

Open the Tools menu again and choose Start Highlight.
If text is selected, then this option will change toHighlight Selection. Alternatively, press CTRL+F11 to
begin highlighting or ALT+F11 to highlight the selectedtext.

If you selected a block of text, then that block is highlighted
using your chosen highlighter color. Otherwise, after you turnon highlighting, use the mouse or the standard navigationcommands to move through your document. As you
navigate, the text is highlighted using your chosen highlighter
color. Additionally, OpenBook will say "highlight" as you
move through the text so you know highlighting is enabled.
When you are done highlighting, open the Tools menu again(ALT+T) and select Stop Highlight. Alternatively, press
CTRL+F11 again to turn off highlighting. If you decide you
do not want to apply the highlight to a particular section oftext, press the ESC Key to cancel highlighting.
To erase highlighting, position the cursor anywhere in thehighlighted text. Then, open the Tools menu (ALT+T) andchoose Remove Highlight. Alternatively, press
CTRL+SHIFT+F11 to remove the highlight.
To move quickly through the highlighted sections of adocument, press F11 to move to the next highlight or
SHIFT+F11 to move to the prior highlight. If you havechosen to navigate by a particular highlight color using the
Go To dialog box (CTRL+G), press F5 or SHIF+F5 to moveto the next or previous highlight.
When you are located in a section of text that is highlighted,
press ALT+CTRL+F11 to read the highlighted text.
To send all highlights to a new blank document, press
ALT+F or click on the File menu and select the Export
Highlights submenu. The following choices are available:

113



Sort by Color - Selecting this option causes all of thehighlighted text to be sent to a new document based on
the highlight color. This means that all of the green
highlighted text appears first in the new document
followed by the blue highlighted text and finally themagenta highlighted text.

In Document Order - Selecting this option causes all of
the highlighted text to be sent to a new document
exactly the way it appears in the current document. Thismeans that if you have a green highlight followed by ablue highlight and then green again, this is the order
they will appear in the new document.

By default, OpenBook will announce the beginning and endof a highlighted section while reading the document. For
example, when you reach the first word of a green
highlighted section, you will hear "starting green highlight."
When you reach the last green highlighted word, you willhear "ending green highlight." If you do not want to hear
highlights while reading, do the following:

114

1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, "Announce Highlights check
box."

4.

Press the SPACEBAR to uncheck the box.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Alternatively, press ALT+SHIFT+F11 to toggle theannouncement of highlights on or off.
Note:

Highlighting does not work when Masking isenabled. If you turn on Masking, all Highlight menu
options are disabled and if you are currently highlighting
text, the highlight is canceled and no text is highlighted.
In addition, when masking is on, OpenBook will notannounce highlighted text and default display andmasking colors are displayed instead of the highlightcolors.

Comments
OpenBook allows you to add comments to any location inyour document. Teachers can create comments containing
messages, questions, or assignments for students. Students
can use comments to answer the teacher's questions, create
reminders, or ask questions about the text they are reading.
To add a comment to your document:
1.

Navigate to the location in your document where youwant to insert the comment.

2.

Press ALT+E or click the Edit menu and select Insert
Comment to open the Add Comment dialog box.
Alternatively, press ALT+CTRL+M to open this dialog
box.

3.

Enter the text of your comment into the edit box. You
can also choose the Paste button or press CTRL+V topaste text from the clipboard.

4.

Press the Read button if you want OpenBook to readthe comment back to you.

5.

When you have finished the comment, select OK.

115

If you have vision, you will see a comment icon where you
added the comment. Double-click this icon to view or edit thecomment.
If you rely on speech feedback, OpenBook will announce
each comment as you navigate the document with the arrow
keys. For instance, when you reach the first comment, youwill hear "comment 1," followed by "comment 2" for thesecond comment, and so on. To have OpenBook speak thetext of a comment, press ALT+SHIFT+APOSTROPHE. To
edit a comment, make sure you are first positioned on thecomment. Then, press ALT+E to open the Edit menu andselect Edit Comment. Alternatively, press ALT+ENTER. In
the edit box, make your changes to the comment text andthen press OK. To delete a comment, place your cursor on
the comment and press SHIFT+DELETE.
To move quickly through the comments in a document, press
CTRL+G to open the Go To dialog box. In the Go to what list
box, select Comments and then activate the Next orPrevious button to move through your comments. When you
hear the comment you want, activate the Close button to
return to your document on the current comment. If
comments is already the selected navigation option, press
F5 or SHIFT+F5 from within the document to move to thenext or previous comment.
To send all comments to a new blank document, press
ALT+F or click on the File menu and select Export
Comments. All comments in the current document are
pasted into a new untitled document which you can thensave. Each comment is proceeded by a number and isseparated by a blank line for easy navigation.

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By default, OpenBook will announce comments while
reading the document. If you do not want to hear comments
while reading, do the following:
1.

Press ALT+G or click on the Settings Menu.

2.

Press P or select Speech Settings to open the Speech
Settings properties page.

3.

Press TAB until you hear, "Announce Comments check
box."

4.

Press the SPACEBAR to uncheck the box.

5.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Find
The Find feature is a very handy tool that lets you search fora word or phrase within an open document quickly. Whenyou press CTRL+F, OpenBook launches the Find dialog box
with the cursor in the Find What edit box. Type in the word orphrase you want to find. Use the TAB key to navigate thedialog box. Other controls in this dialog box that are available
are Find Whole Words Only, Match Case, and Search
Direction.
When you are ready, press ENTER on the Find Next button.
When OpenBook has found the word or phrase, press
ENTER on the Read Sentence button. This reads thesentence that contains the words you are seeking.

117

Find and Replace Text
The Find, Replace menu item (CTRL+H) is similar to the
Find feature in that it searches for words or phrases within adocument, but it has the additional feature of replacing words
or phrases with alternative text. Its dialog box is similar to the
Find dialog box but has two additional buttons. The Replacebutton, which replaces one instance of the word or phrase
and the Replace All button, which replaces all instances of
the word or phrase in the document.

118

Book 11

Editing
When you start OpenBook, you are in Read-only Mode by
default. All of OpenBook’s editing features are only available
in Edit Mode. To switch to Edit Mode press CTRL+E or if you
prefer, change the default setting so that OpenBook always
starts in Edit Mode. In Edit Mode you still retain all of youracquisition and processing features.
To always start in Edit Mode:
1.

Press ALT+G or click on the Settings Menu.

2.

Press G or select General Settings to open the General
Settings properties page.

3.

Press ALT+E or click on Always Start In Edit Mode toplace a check in the box.

4.

Press ENTER or click OK to apply your changes andclose this dialog box.

5.

Open the Settings Menu again (ALT+G) and choose
Save the Settings (S).

6.

In the Save Settings dialog box, press ENTER to makethe changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

Note:

Edit Mode is only available in the Text View. To switch
to Text View, press CTRL+SHIFT+V.

119

Basic Editing Commands
While OpenBook is primarily used for acquiring and reading
text, it does include most of the commonly used editing
features associated with other popular word processing
applications. You can find many of these features in the Edit
Menu.

Undo
The Undo feature (CTRL+Z) is very handy for undoing thelast command you performed. Unlike many word processing
applications, this feature only reverts one command at a
time.

Cut
To cut selected text from a document and copy it to theMicrosoft Windows clipboard, press CTRL+X. To select text,
hold the SHIFT key down while pressing the ARROW keys,
or use the mouse to highlight the text.

Copy
Copying selected text places it on the clipboard without
removing it from the document. Once you have selected thetext you want to copy, press CTRL+C. You can then paste
the text into another part of the open document, into a new
OpenBook document, or into another application such as
Microsoft Word.

120

PasteChoose Paste when you want to insert text from theMicrosoft Windows clipboard into your document. Find thelocation where you want the text inserted, then press
CTRL+V. The text is then inserted into the document.

DeleteUnlike cutting selected text from a document, deleting does
not copy the text to the Microsoft Windows clipboard. Onceyou use the DEL key, the selected text is permanently
deleted and cannot be pasted. Press CTRL+Z to undo thedelete.

Select All on Current Page
This item selects all text in Read-only Mode and in Edit
Mode. The shortcut key for Select All is CTRL+A.

Renumber Pages
This feature allows you to change the page numbers of anopen document, as well as, maintain the original page
numbering in an acquired document.
To renumber pages:
1.

From the Edit Menu, select Renumber Pages or press
ALT+E, A.

2.

OpenBook brings up the Renumber Pages dialog box
and places your cursor in an edit field.

3.

OpenBook prompts you with the current page number
and asks you for the new number you want to assign tothat page. Type in a number, then press ENTER, or
TAB to the Ok button.

121

4.

You can cancel the operation at any time by going to
the Cancel button or by pressing the ESC key.

Be sure to give each succeeding page a new number larger
than the page numbers before it. For example, you could
have a 3-page document that you renumber as pages 10,
20, and 30, but you can't renumber the pages as 20, 30, and
10. If you type in a number that breaks this rule, OpenBook
will prompt you to enter a valid number.
You can revert back to OpenBook's original page numbering
sequence at any time by checking the box called Revert tooriginal page numbers. Press the SPACEBAR to check thisbox, then press ENTER.

Insert Page BreakWhen you need to insert a page break in your document,
place your cursor on the line where you want the break to
occur then press CTRL+ENTER. OpenBook inserts a page
break immediately before the current line of the document.
The text after the inserted page break becomes the
beginning of the new page; the text before the inserted page
break becomes the end of the previous page.

Delete Page BreakTo use this feature, move your cursor to the bottom of thefirst of the two pages. Go to the Edit Menu (ALT+E). Useyour UP or DOWN ARROW keys to move to the Delete
Page Break menu item and press ENTER. Or you cansimply press CTRL+SHIFT+DELETE from within the
document.

122Move Page
When you need to move the current page to another location
in a document select Move Page from the Edit Menu.
To move a page:1.

Press ALT+E, M to select the Move Page item.

2.

In the Move Page dialog box, use the TAB key to move
about the different controls in the dialog box.

3.

To activate the button controls press the SPACEBAR.
You can choose to move the current page up or down
one page position, or to the top or bottom of the
document.

4.

In the edit box, type the page number that you want tomove the current page to. Or, type +2 or –2 to move
forward or back 2 pages. Once OpenBook moves thepage, it tells you the current page's new page number
and the other pages in the document are renumberedto accommodate the moved page.

Delete Current Page
Select this menu item to delete the page your cursor is on.
When you delete the current page, OpenBook opens a
dialog box warning you that page deletion cannot be undone,
and asks you to confirm the deletion. Alternatively, press
CTRL+DELETE.

Remove Headers and Footers
Sometimes, it maybe helpful to remove the header and/or
footers from your acquired documents especially when you
are reading.

123

After you acquire a document containing headers andfooters, you can then remove the headers, footers, or both.
From the Edit Menu (ALT+E), choose Hide or Show
Headers/Footers. Choose whether to remove the header,footer, or both by selecting the appropriate check boxes.
Press ENTER to remove the headers/footers from the Text
View and close the dialog box. This does not remove theheaders/footers from the Exact View image.

Spell Check
You can check the spelling of a specific word, or of all thewords in a document. If a word is spelled correctly, but notrecognized, you can add the word(s) to OpenBook’s
dictionary. In order for Spell Check to work you must be in
Text View (CTRL+SHIFT+V). To check the spelling in adocument, press F7. OpenBook verifies the spelling of eachword by comparing them to its dictionary.
Once the spell check is done, a dialog box opens and words
that are not recognized or are identified as misspelledappear in the Word Not Found box. At this point, you haveseveral options to choose from. Use the TAB key to navigate
the dialog box and press ENTER on the control that
performs the particular action you want. When you encountera combo box, use the UP or DOWN ARROW keys to makeyour selection.

Word Count
Press ALT+T or click on the Tools menu and select Word
Count when you want to know the number of words in adocument.

124

OCR Correction
Use the OCR Correction feature to correct any words that
OpenBook's OCR engine does not correctly identify.
To use OCR Correction follow, these steps:
1.

Press ALT+A, O to launch the OCR Correction dialog
box.

2.

When the OCR Correction dialog box opens the Wordlist box is active. Type the first letter of the misidentified word then use your UP and DOWN ARROW
keys to find the word.

3.

If the word is not found in the list, press the TAB key tomove to the mis-identified word edit box and type in theword as it appears in the document. OpenBook's OCR
Correction feature only recognizes for whole words andpunctuation. Do not use spaces.

4.

Press TAB to move to the next edit box. In this field
enter the word the way OpenBook should haverecognized it. Corrections can include spaces.

5.

If the OCR correction is case sensitive, TAB to theCase Sensitive check box and press the SPACEBAR
to place a check in the box.

6.

Press ALT+T to hear the original word and thereplacement word. You can use the Test button to test
a word and its correction before you add it to the list
and for words already in the list.

7.

Press ALT+A to add the word and its correction to theword list.

8.

Press ALT+D to delete a word and its correction fromthe word list.

125

9.

Press ALT+P to have OpenBook apply corrections fromits list to the open document.

10. Press ALT+C to close the OCR Correction dialog box
and return to your document.
By default in all workflows, OCR corrections areautomatically applied to every document that you acquire. If
you prefer to do this manually, do the following:
1.

Press ALT+G or click on the Settings Menu.

2.

Press O or select Workflow Settings to open the
Workflow Settings properties page.

3.

When this properties page opens, the currently active
workflow is selected. Activate the Modify button to open
the Workflow Properties multi-page dialog box.

4.

Press CTRL+TAB to move to the Process page.

5.

Press TAB to move to the Apply OCR Corrections
check box and press SPACEBAR to uncheck thisoption.

6.

Select OK to close the Workflow Properties multi-pagedialog box and once more to close the Workflow
Settings.

Note:

You could also create a new custom workflow and turnoff the Apply OCR Corrections option. You can thenswitch to this custom workflow when ever you do notwant OCR corrections automatically applied to acquired
documents.

For more information on workflows, see the book,
Workflows.

126

Book 12

Managing Files
Most of the routine tasks of managing and maintaining yourdocument files can be accessed directly from the File Menu
(ALT+F).
If you sign in as an individual user, OpenBook uses
C:\Program Files\Freedom
Scientific\OpenBook\9.0\Users\default\Library as the default
file location.
If you have signed in using the Multi-user feature, OpenBook
creates an individual subfolder in your name. In this case,the location that your files are saved in is: C:\Program
Files\Freedom
Scientific\OpenBook\9.0\Users\username\Library.
If it is more convenient for you to save or open your files in alocation other than the Library, follow these steps:
1.

Press ALT+G or click on the Settings Menu.

2.

Press G or select General Settings to open the General
Settings properties page.

3.

Press ALT+C or click on Default File Location to place
your cursor in the edit box.

4.

Type the new default location.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

127

OpenBook has its own file format called OBX, which is thedefault file format whenever you open or save a file. Files
saved in this format are not compatible with versions of
OpenBook prior to 8.0, however, the ark format is still
supported so you can open saved files from a previous
version. If you want a different file format set as the default
file type, you must change the setting in the General Settings
properties page.
To change the default file format setting:1.

Press ALT+G or click on the Settings Menu.

2.

Press G or select General Settings to open the General
Settings properties page.

3.

Press TAB until you hear Default File Format or press
ALT+F to activate the combo box. Use the UP or
DOWN ARROW keys to select the file type you want
set as the default.

4.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or, exit this properties page by pressing
ENTER.

Basic File Operations
Creating a New File
Select this menu item to create a new file. When you selectNew, OpenBook creates a new untitled document file. The
shortcut key for this item is CTRL+N.

128

Opening a File
When you select Open, the Select a File to Open dialog box
opens. This dialog box contains a list of available files. Use
TAB and SHIFT+TAB to move from field to field, and the UP
and DOWN ARROWS to move from item to item within afield. When you locate the file you want to open, press
ENTER. If the file you are opening contains any
unprocessed pages, OpenBook immediately begins
processing these pages using the currently active workflow
and adding the recognized text to the file. When you open afile that is not an OBX or ARK document, such as an RTF or
TXT document, or an image file, such as a TIF or PDF file,
OpenBook creates a new untitled document where it places
the text contained in the file.
To open a file:1.

Press CTRL+O to open the Select a File to Open dialog
box.

2.

When the “Select a File to Open” dialog box opens, theFile Name edit box is active. Press TAB to move to theFiles of Type combo box and use the ARROW keys toselect the format of the file you want to open.

3.

Next, press SHIFT+TAB twice to move to the files list
view.

4.

Use the UP or DOWN ARROW key to navigate the List
View to find the file or folder you want to open. Whenyou have found it, press ENTER.

5.

If you cannot find the file or folder in the List View, you
may want to look in the Tree View. Press SHIFT+TAB
to move to the Look in combo box.

129

6.

Use your UP ARROW key to navigate the Tree View.
As you move to each folder, it opens automaticallyrevealing its contents in the List View below.

7.

After you have selected the file format, found the folder,and selected the file you want to open, press TAB tomove to the Open button and press ENTER.

Note:

If you enter any wildcard characters, such as * or ?,when entering a file name, OpenBook updates the Files
list view and announces “File List Box Updated” insteadof opening a file after you select Open. For example, if
you enter “????.txt,” the Files list view updates to show
only files containing four characters and a TXT
extension. Or, if you enter “file*,” the Files list view
updates to show all files that begin with “file” followedby zero or more characters.

Recently Opened Files
OpenBook lists the last five files you have opened on theFile menu. The only files that do not appear in this list are
DAISY audio files opened directly from a CD, music files
opened from your hard drive or a CD, and image files. To
access a recently opened file, press ALT+F to display theFile menu and then press a number between 1 and 5 on thenumbers row. Pressing 1 opens the most recent file,pressing 2 opens the second most recent file, and so on.
Use the ARROW KEYS to move through the menu if you
want to hear the names of each recently opened file.

130

Opening Files with the Freedom Import Printer
OpenBook is capable of opening the most popular fileformats available for creating text documents. However, you
may encounter documents where the author has either
locked out direct access to the text in the document orcreated a graphic which represents text. In either case,
OpenBook’s document converters are not able to directly
open the document and provide access to the textual
content. When you encounter these types of documents,
utilizing the Freedom Import Printer, which installs with
OpenBook, may provide you access to the content of the
document.
The Freedom Import Printer is a printer driver that sends its
information to OpenBook instead of an actual printer. The
information sent from the Freedom Import Printer isprocessed by OpenBook in the same way pages received
from a scanner or the PEARL camera are processed. This
optical character recognition (OCR) converts graphic based
text into digital text, providing you access to read and modify
the text.
To utilize the Freedom Import Printer you must have anapplication capable of opening and printing the file installed
on your computer. There are two methods for opening
unrecognized files.
If you have a screen reader such as JAWS installed on yourcomputer, the first and preferred method of accessing files
that may contain text rather than strictly graphics is to open afile using an application capable of directly opening the fileformat. If the screen reader provides you access to the filecontent, there is no reason to use the Freedom Import
Printer to gain access.

131A popular file format where we recommend you try this directaccess with is Adobe’s Portable Document Format (PDF).
When authors create PDF files, they may provide screen
readers direct access to the text contained in the file andeliminate the need to perform OCR. Depending on the age of
the PDF file or the choices made by the author, directaccess may or may not be available. Additionally, many PDF
files are simply pictures of text pages and as such cannot
provide screen readers direct access.
When you encounter files which do not provide direct accessthrough your screen reader, you will want to use theFreedom Import Printer to gain access. To use this printer,
open the application's Print dialog box, and select Freedom
Import Printer from the list of printers and initiate printing of
the document. If OpenBook is not running, it will be launched
and then the file will be sent to OpenBook for recognition
using the Freedom Import Printer specialty workflow. If
OpenBook is already running, the file will immediately besent to OpenBook and recognized. In both cases therecognized text will be placed in a new document in
OpenBook. If OpenBook is currently running when you print
the file from the specific application, you may need to press
ALT+TAB to move focus to OpenBook.
You can also use the Freedom Import printer to open adocument from within OpenBook. To utilize this method, thefile format needs to be associated with an application
installed on your computer that is capable of opening andprinting the document.

132

To open a graphic file from within OpenBook press CTRL+O
to open the Select a File to Open dialog box. In the Files ofType combo box, you will need to set the file format to “All” inorder to find the file you want to open. When you open a.PDF or image file through this dialog box, OpenBook
attempts to use the Freedom Import Printer. First, theapplication associated with the document is opened and the
document is opened in the application. If you receive themessage “Unknown file type,” then you will be unable toopen the document from within OpenBook until you install
the application that is capable of opening the specific file.
Next, the Freedom Import Printer automatically sends the file
to OpenBook for the OCR and closes the associatedapplication.
Note:

Image files with a .PDF, .GIF, .JPG, .JPEG, .BMP, .TIF,.TIFF, .PCX, or .PNG extension are directly supported
by OpenBook. If you choose to open one of theseformats, the Freedom Import Printer will not be used.
Instead, OpenBook immediately begins to recognize
the text in the file. However, if OpenBook is unable toprocess the image, you will be asked if you would like
OpenBook to use the Freedom Import Printer instead. If
you select Yes, the image is processed using theFreedom Import Printer as described above. Otherwise,
if you select No, the recognition is canceled.

Once OpenBook begins to recognize the text, it will
announce each page. As the file is processed, you can readthe recognized text even as new pages are added to the
document. You can even continue working in anotherdocument while OpenBook recognizes text from theFreedom Import Printer and places it into a new document.

133

You can change the settings OpenBook uses to recognize
text received from the Freedom Import Printer by modifying
the Freedom Import Printer specialty workflow. To do this,open the Settings menu, ALT+G, and choose Specialty
Workflows or press L. When this properties page opens,select Freedom Import Printer from the list view then activate
the Modify button. After you make the necessary changes tothe process settings for this specialty workflow, select OK tosave your workflow changes, then once more to close theSpecialty Workflows properties page. For example, you may
want to use a different recognition strategy, or you may wantto have the cursor remain at the current position in the
document so you can continue reading as new pages areadded instead of being placed at the beginning of each new
page.
Note:

When opening unprotected PDF files, you will find it
quicker to open these documents directly in OpenBook
by selecting Adobe Portable Document Format (*.pdf)
from the Files of type combo box in the Select a file toopen dialog box.

By default, the Freedom Import Printer prints in color. Thismeans that if Keep Exact View is enabled in the Settings for
the Freedom Import Printer specialty workflow, and you send
an image or file to OpenBook via the Freedom Import
Printer, or you open a color image from within OpenBook
which is processed using FIP, the Exact View of the image
will be in color.

134

While color printing can result in a more accurate OCR in the
Text View, you may wish to disable printing in color and justprint in black and white as color images do take up more
space. To turn off color printing, open the print dialog box ofthe application you are printing from and select the Freedom
Import Printer from the list of printers. Next, Choose
Properties, navigate to the Additional page, and selectAdvanced. When this dialog box opens, navigate to the Tiff
page and in the Bits Per Pixel, choose 1 bit – Black andWhite. After you apply this change, the text or images sent to
OpenBook for OCR and the Exact View will be saved inblack and white.
If you open a document or image from within OpenBook andthe Freedom Import Printer processes the document, color
printing is always used by default.

Appending a FileIf you are working in an OBX or ARK document, you canappend the contents of another file to the end of the currently
open document.
To append a file, press ALT+F to open the File menu, use
the arrow keys to navigate to Append File and press
ENTER. This opens the Select a File to Append dialog box
which works exactly like the Select a File to Open Dialog
box. The only difference is that after you select a file andactivate the Append button, the selected file is appended tothe end of the currently open document as a new page.

Closing a File
When you close a document, OpenBook prompts you tosave the document if you have made editorial changes. The
shortcut keys for this item are CTRL+W or CTRL+F4.

135

If you attempt to close a document that has pending
pages waiting to be processed, a dialog box opens
prompting you to select from one of the following
actions:

Save: Selecting this button Saves the entire document
including unprocessed content. This means that if you
acquired 100 pages and OpenBook indicates there are
60 unprocessed pages, the document is saved with the
40 recognized pages along with the 60 pages that have
not yet been processed. The next time you open thisfile, OpenBook will automatically resume processing thepending pages.

Note:

If OpenBook is processing a PDF and you choose tosave before processing is complete, only the pages thathave already been recognized are saved. This isbecause unlike other image files where all available
pages are pending and waiting to be processed,
OpenBook processes PDF files one page at a time with
one pending page awaiting processing. For example, if
you open a 500 page PDF document and then saveafter 100 pages are processed, the resulting OBX
document would contain just the 100 processed pages
instead of 100 processed pages plus 400 unprocessed
pages as it would if it was a 500 page TIF image.

136

Discard: Selecting this button Saves only theprocessed portion of the document and discards all
unprocessed content. This means that if you acquired
100 pages and OpenBook indicates there are 60
unprocessed pages, only the 40 pages that havealready been recognized will be saved.



Close: Selecting this button Closes the document
without saving.



Cancel: Selecting this button Closes the dialog box andreturns to the currently open document.

When you close a document, you are placed into the next
open document. If no other documents are open, OpenBook
places you in a new untitled document. Each new document
is named Untitled2, Untitled3, Untitled4, etc. If you want
OpenBook to begin with Untitled1, you must close andrestart the program.

Saving a File
This menu item saves the current document in the default
location or in the folder from which you opened the
document. The shortcut key is CTRL+S.

Save AsThis menu item allows you to save the current document
under a new name, in a different file format, and in a different
folder. Other supported file formats include ark, plain text,
Word, Rich Text, and HTML. You should only save in the ark
format if you need to access the file using a version of
OpenBook prior to 8.0.
To Save As:
1.

Press ALT+F to open the File Menu.

2.

Use your UP or DOWN ARROW key to navigate to
Save As and press ENTER to open the Save As dialog
box.

3.

When the Save As dialog box opens, the File Name
edit box is active. So if you want to name or rename
your file, just type in the new name.

4.

If you want to save the file in a different folder, press
SHIFT+TAB to move to the files List View.

137

5.

Use the UP or DOWN ARROW key to navigate the List
View and press ENTER when you find the folder where
you want to save the file.

6.

If you cannot find the file or folder in the List View, you
may want to look in the Tree View. Press SHIFT+TAB
to move to the Look in combo box.

7.

Use your UP ARROW key to navigate the Tree View.
As you move to each folder, it opens automaticallyrevealing its contents in the List View below.

8.

Press TAB to move to the Files of Type combo box anduse the ARROW keys to select the file format you wantto save.

9.

After you have named your file, found the folder, andselected the file format you want to save to, press TAB
to move to the Save button and press ENTER.

Note:

If you enter any wildcard characters, such as * or ?,when entering a file name, OpenBook updates the Files
list view and announces “File List Box Updated” insteadof saving a file after you select Save. For example, if
you enter “????.txt,” the Files list view updates to show
only files containing four characters and a TXT
extension. Or, if you enter “file*,” the Files list view
updates to show all files that begin with “file” followedby zero or more characters.

138

When you save a document using the default OBX format
and the document contains pending pages that have not yet
been processed, the unprocessed pages are saved alongwith the processed content. This allows you to save andclose a document that has not yet completed processing
then open it at a later time and resume processing. If you
save a document in a format other than OBX, such as TXT
or RTF, only the recognized text is saved and all pending
pages are lost.
Note:

If OpenBook is processing a PDF and you choose tosave before processing is complete, only the pages thathave already been recognized are saved. This isbecause unlike other image files where all available
pages are pending and waiting to be processed,
OpenBook processes PDF files one page at a time with
one pending page awaiting processing. For example, if
you open a 500 page PDF document and then saveafter 100 pages are processed, the resulting OBX
document would contain just the 100 processed pages
instead of 100 processed pages plus 400 unprocessed
pages as it would if it was a 500 page TIF image.

Creating a New Folder
Since the Open, Save As, Save Pages, and Save to Audio
items have the same dialog box features, you can create a
new folder anytime you select these items.
To create a new folder:1.

Press ALT+F to open the File Menu.

2.

Use your UP or DOWN ARROW key to navigate to anyof the following items: Open, Save As, Save Pages,
and Save to Audio.

139

3.

When the dialog box opens, press ALT+F to activate
the New Folder button.

4.

A new folder is created in the List View of the dialog
box. Type the name of the new folder.

5.

Press ENTER twice to open the new folder.

Save Pages
CTRL+SHIFT+S is the command that allows you to saveeither the current page or a range of pages in the open
document. This item is useful when you acquire pages ofmail or other items to selectively save only the pages you
want to keep. You can save just the page your cursor is on,or you can specify a range of pages to save.
To save pages:

140

1.

From the File Menu, choose Save Pages (ALT+F, thenG).

2.

The Save Pages dialog box opens with Save Current
Page radio button checked. If you want to save only thecurrent page, press ENTER. OpenBook takes you to
the File Open dialog box and prompts you for a file
name.

3.

If you want to save a range of pages, press the DOWN
ARROW once to check the Save Page Range radio
button and activate the edit box. Type in the range of
pages you want to save, for example, 2-6 or 2,3,4.
Once you have entered a valid range, press ENTER or
press TAB to go to the Ok button, then press ENTER.
OpenBook will take you to the File Open dialog box andprompt you for a file name. You can cancel theoperation at any time by going to the CANCEL button
or pressing ESC.

Note:

If you have used the Renumber Pages function tochange the number sequence in your document, youmust specify the revised page numbers in the Save
Pages dialog box.

Saving to AudioIf you own an audio player that will play WAV or MP3 files
you will want to use this feature. Save to Audio converts
OpenBook supported files into WAV or MP3 file formats
using the currently selected reading voice. For example, if
you use RealSpeak Solo Daniel as your reading voice, this isthe voice you will hear in the resulting audio file that
OpenBook creates.
To save to audio:
1.

Open or acquire the file you want to save as audio.

2.

Press ALT+F to open the File Menu.

3.

Use your UP or DOWN ARROW key to navigate to
Save to Audio and press ENTER to open the Save to
Audio dialog box.

4.

If you just want to save the current page, press the TAB
key to move to the Ok button and press ENTER.

5.

If the document you opened is large and you are saving
a range of pages, use your DOWN ARROW key toselect Save Page Range.

6.

Press TAB to move to the Page Range edit box andtype in the page numbers. You can use dashes orcommas between each number.

141

7.

If you want to save the entire audio file as one file,press the TAB key to move to the Save Range as aSingle File check box and press SPACEBAR to place acheck in this box. Leaving this box unchecked saves
each page as a separate file.

8.

Press the TAB key to move to the Ok button and press
ENTER.

9.

When the Save to Audio dialog box opens, the File
Name edit box is active. Type a name for the file in thisedit box.

10. Press TAB to move to the Files of Type combo box anduse the arrow keys to select the file format.
11. If you want to save the file in a different folder, press
SHIFT+TAB twice to move to the files List View.
12. Use the UP or DOWN ARROW key to navigate the List
View and when you find the folder where you want tosave the file, press ENTER.
13. If you cannot find the file or folder in the List View, you
may want to look in the Tree View. Press SHIFT+TAB
again to move to the Look in combo box.
14. Use your UP ARROW key to navigate the Tree View.
As you move to each folder, it opens automaticallyrevealing its contents in the List View below.
15. When you have found the folder where you want tosave the file, press TAB to move to the Save buttonand press ENTER to begin the text to audio conversion.
This may take a few minutes depending on the size ofthe file. To cancel the process, press ENTER again.

142

Note:

If you attempt to save an audio file with the same nameas an existing file, OpenBook adds 01 to the end of thefilename. OpenBook does not overwrite the existing file.

Document Properties
Select this item to view specific information about the open
document. CTRL+R

Importing and Exporting Braille Files
When exporting files to BRF or BRL format OpenBook
translates in contracted Braille using the same page and line
break as in the original file. By default, there are 25 lines per
page and 40 cells per line. Braille files (.brf, .brl) are imported
as text files.
Currently, emphasized text (bold, italic, underline) is notimported into text files, but is maintained when exporting
Braille files.
To import or export Braille files, press ALT+F, B. This opens
the Braille submenu, which has two options: Import a BrailleFile to Text Format and Export the Current File to Braille
Format.
To access files on your notetaker, please see the Book,
Using Your Notetaker.

Playing Audio Files
OpenBook supports several popular audio formats including
DAISY Audio (XML) and Music Files (MP3, MPG, WAV, and
WMA file formats). To play an audio file or DAISY audio
book, press ALT+F or click on the File menu and choose
Open Audio Directory. Alternatively, press CTRL+R.

143

When this dialog box opens, you are placed into a list viewwhich initially shows the available drives on your computer.
This includes A:\, C:\, your CD or DVD-ROM drive, and any
external drives that are currently connected such as a USB
thumb drive. Use the arrow keys to select the drive you wantthen press ENTER to open it and display the list of folders
and any audio files stored on the root of the drive. If theaudio files you want to play are stored in a specific folder,
repeat this process until you have opened the specific folder.
Before pressing ENTER to open a folder, you can press TAB
to move to the Audio Files read-only edit field which shows
how many subfolders and audio files are available in theselected drive or folder. For instance, if you have an audio
CD inserted that contains 10 tracks and the CD-ROM drive
is selected, OpenBook displays “contains 10 audio files and
0 subfolders.” Press SHIFT+TAB to move back to the list
view and press ENTER to open the drive or folder, or
navigate to a different one.
Once you open the drive or folder containing the file(s) you
want to listen to, select a file then activate the OK button.
You are placed in a tree view containing the audio files in thecurrent folder with the file you previously selected as thecurrent item ready to be played. If you have opened a DAISY
book, the tree view displays chapters or topics. To select afile or topic, press UP or DOWN ARROW. To expand a topic
in a DAISY book, pres RIGHT ARROW and to close it, press
LEFT ARROW. To begin playing the selected item, press
INSERT+DOWN ARROW. Press CTRL to stop. If you use
the arrow keys to select a different file while audio iscurrently playing, the audio is automatically stopped and you
will need to press INSERT+DOWN ARROW again after
making your selection.

144

During playback, press LEFT ARROW or LEFT SHIFT torewind five seconds, or RIGHT ARROW or RIGHT SHIFT tofast forward by five seconds. If you are listening to a DAISY
book, you can adjust the speed of the narration by using
ALT+CTRL+PAGE UP to increase the rate and
ALT+CTRL+PAGE DOWN to decrease the rate. When you
change the rate, it is saved for the current OpenBook
session- even if you close and open a different file. If you
close and restart OpenBook, the rate will revert to the default
setting.
Note:

If you are playing audio from a CD or external USB
drive and you eject the CD or disconnect the drive, youwill receive a warning and the file will be closed.
OpenBook will still remain open so you can select a
different file.

145

Book 13

Low Vision Features
Masking
Available in Read-only Mode with Text View, Masking
emphasizes the text you are reading by shading the text you
are not reading. With Masking, you have four options: Line
Masking, Sentence Masking, Paragraph Masking, and No
Masking.
Note:

If you enable Masking while you are highlighting text,
highlighting is canceled and all highlight menu options
are disabled. Additionally, when masking is on,
OpenBook will not announce highlighted text anddefault display and masking colors are displayed
instead of the highlight colors.

To use Masking:

146

1.

Press ALT+G or click on the Settings Menu.

2.

Press V or select Visual Settings to open the Visual
Settings Properties page.

3.

Press TAB to move to the Masking Increments. Use the
UP or DOWN ARROW key to select one of the four
options: No Masking, Sentence, Line, and Paragraph.

4.

If you selected Sentence, Line, or Paragraph, press
TAB to move to the Text Slider control. Use the
ARROW keys to lighten or darken the text on the page.

5.

Press TAB again to move to the Background Slider
control. Use the ARROW keys to lighten or darken the
background color on the page.

6.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Text View
Text View shows the text of an acquired page after it has
been recognized by OpenBook. Text View is the primaryview and is where you perform most editing functions suchas adding or deleting text and spell checking, as well as
selecting, copying, cutting, and pasting text. This primaryview is also where you can employ various OpenBook tools,
such as highlighting text, adding bookmarks, inserting
comments, and applying various low vision features such as
font size, type, character spacing, and text and backgroundcolor. Text View is always active by default after every
acquisition.
To change Text View elements:
1.

Press ALT+G or click on the Settings Menu.

2.

Press V or select Visual Settings to open the Visual
Settings properties page.

3.

Press TAB or click on any of the controls and make thechanges necessary for reading.

4.

Press the OK button to exit this properties page.

Note:

To quickly change the Text Size, Color, Spacing, Font,or spotlight color of your Text View, you can use thequick Low Vision Menu on the Menu Bar.

147

Exact View
Exact View is the acquired page displayed exactly as theoriginal document. You activate Exact View by opening theView menu (ALT+V) and choosing Exact View. You can alsopress CTRL+SHIFT+V to cycle between Text View, Exact
View, Split View, and Camera View. If the current page does
not have an Exact View image, OpenBook displays an image
containing the message “No Image Available.”
Additionally, you can set Exact View as your preferred view
when opening documents. To do this, open the Visual
Settings properties page from the Settings menu and choose
Exact View from the Preferred View combo box. All future
documents will now open in Exact View.
In Exact View, you can: read the page, change backgroundand text colors, use the dictionary and spelling tools, selecttext then copy it or apply a highlight color, and change thezoom level. Show Exact View is available for:148

Acquired documents if you have Keep Exact View
enabled in the currently active workflow. By default,
Keep Exact View is enabled in all workflows except theMail Sorter Preview.



Documents you send to OpenBook via the Freedom
Import Printer, if you have Keep Exact View enabled in
the Freedom Import Printer specialty workflow. This
option is enabled by default in this workflow.

Image Files (i.e. *.tif, *.TIFF, *.jpg, *.jpeg, *.pcx, *.bmp,*.gif, or .png) you open via the CTRL+O option within
OpenBook. The Exact View is available as an original.tif and .pcx image whether the Keep Exact View setting
is enabled or not.

Note:

Selecting text by line in Exact View will not always
select the same amount of content as in Text View.
This is because in Text View, a line is determined byeither a hard line break, which you get by pressing
ENTER, or when the text wraps at the edge of thewindow. In Exact View, the line is determined by therectangle of the word(s).

By default, the exact view uses a black background. To
select a different background color, do the following:
1.

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

Press TAB to move to the Exact View Background
Color combo box and select the color you want to set
as the background.

4.

Press the OK button to exit this properties page.

NOTES:
To change text or spotlight colors, you must go to the
Visual Settings Properties page in the Settings Menu.



By default, if you have an exact view color or grayscale
image, you cannot apply any low vision color, such as
yellow on blue background, to the Exact View. The
exact view image is saved with the original colors fromthe acquired page, which then prohibits OpenBook frombeing able to display low vision colors. Your chosen
Low Vision colors, and all other chosen Low Visionsettings, will only apply to your Text View, or the Text
View area of Split View. To apply text colors to an Exact
View color or grayscale image, enable the Two Tone
setting from the View menu or the Visual Settings
properties page.
149

Two Tone
Two Tone allows you to apply text and background colors toa color or grayscale image in both Exact View and Split
View. This setting is not available if the open document does
not have an Exact View, or the Exact View image is in black
and white. The default setting for this option is off, whichmeans that changes made to the text colors will only apply to
the Text View, or the Text View area of Split View.
To enable Two Tone:
1.

Open a document that contains an Exact View color orgrayscale image.

2.

Press ALT+G or click on the Settings Menu.

3.

Press V or select Visual Settings to open the Visual
Settings Properties page.

4.

Press TAB to move to the Use Two Tone for Exact
View check box and use the SPACEBAR to check or
uncheck this item.

5.

Last, if you want to make more setting changes press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

Alternatively, you can toggle Two Tone on or off by opening
the View menu (ALT+V) and choosing Two Tone or bypressing CTRL+2.
Once enabled, you can change the text and backgroundcolors and have them applied to any open color or grayscale
documents in both Text View, Exact View, and Split View.

150

Delete Exact View
Since Exact View makes your files bigger, you may want tosave hard disk space by deleting the Exact View of the fileafter you are done using it.
From the Edit Menu, select Delete Exact View (ALT+E, X).
OpenBook asks you to confirm the deletion as this command
deletes the Exact View from all pages in the open document,
not just the current page.

Split View
This powerful feature allows you to have access to both theexact view and the text view simultaneously, so you don't
have to toggle back and forth when you are trying tocompare the recognized text with the original image. You
activate Split View by opening the View menu (ALT+V) andchoosing Split View. You can also press CTRL+SHIFT+V tocycle between Text View, Exact View, Split view, andCamera View. When enabled, the Exact View, or the originalacquired image, is displayed in the lower part of the screen
while the Text View, or the recognized text, is displayed in
the top part of the screen.
Additionally, you can set Split View as your preferred view
when opening documents. To do this, open the Visual
Settings properties page from the Settings menu and choose
Split View from the Preferred View combo box. All future
documents will now open in Split View regardless of whether
they have an exact view available or not.

151

Split View makes it much easier to compare the text in theoriginal image with the recognized text to locate errors that
may have occurred during OCR. If you find a possible error
in the recognized text, you can quickly compare to the exact
view of the document and then go into Edit Mode and use
the standard editing keys to make the correction. Also, in
Split View both the Exact View and Text View display the
spotlighted text simultaneously. This feature is very handy
for reviewing brochures, flyers, etc. where pictures and text
tell the story, but word recognition might be difficult.
Split View is available whether you have Keep Exact View
enabled or not. If a page does not have an Exact View
image, the bottom portion of the Split View displays animage containing the message "No Image Available." This isuseful if a document has some pages that have an exact
view, and some that do not. It is possible to have a
document such as this if portions were acquired using aworkflow with Keep Exact View On, then later pages wereacquired and added to that same file, using a workflow with
Keep Exact View off.
All the normal editing features and tools you normally use
while in Text View, such as Dictionary, Highlight, Bookmark,Insert Comment, Edit Mode, are available to the Text View
while you are in Split View.
Tip:

While primarily a tool for low vision users, Split View isalso useful when collaborating with sighted co-workers,
as it allows you to visually compare the original
document image alongside the recognized text.
NOTES:

152



Changing low vision options such as text size, font,spacing, and margins only affects the Text View. Since
the Exact View is simply the original acquired image,
OpenBook can not modify the actual image.



When changing the Spotlight Text Color through the
Visual Settings properties page on the Settings menu,
the new color will be applied to both the Text View andExact View areas. This makes it easy for you to keep
track of where you are in both views as you navigate.

By default, if you have an exact view color or grayscale
image, you cannot apply any low vision color, such as
yellow on blue background, to the Exact View. The
exact view image is saved with the original colors fromthe acquired page, which then prohibits OpenBook frombeing able to display low vision colors. Your chosen
Low Vision colors, and all other chosen Low Visionsettings, will apply to your Text View, displayed in theupper portion of the screen. To apply text colors to an
Exact View color or grayscale image, enable the Two
Tone setting from the View menu or the Visual Settings
properties page.

153

Camera View
Camera View displays a real-time view from the PEARL
camera on your monitor; meaning that as you move items
around under the camera, such as turning pages orremoving and replacing objects, the image on the screen will
update accordingly. This is different from Exact View which
only shows the image once it has been acquired. You
activate Camera View by opening the View menu (ALT+V)
and choosing Camera View. You can also press
CTRL+SHIFT+V to cycle between Text View, Exact View,
Split view, and Camera View. If the PEARL is not connected,
or is not configured as the acquisition device, this view is notavailable. Additionally, if the Camera View is active and you
disconnect the PEARL from the computer, an image
containing the message “no image available” is displayed.
Camera View is an excellent tool for low vision users as itallows you to use the PEARL as a video magnifier. With thelive image of the document on your screen, you can change
the zoom level, rotate the image left or right, or use thevirtual XY table to navigate the image. You can even performtasks under the camera, such as writing, and see what you
are doing magnified on the screen. If you are in a room withlow lighting, press CTRL+L to toggle the built-in LED light.

154

While in the Camera View, you can use the standard
OpenBook reading and navigation commands to read text inthe currently open document. However, you can not change
text elements such as colors, font type, size, and spacing, oruse any of OpenBook’s text selection or editing features
while in Camera View. If you choose to acquire the image
under the camera, OpenBook will use the settings from thecurrently active workflow to process and read the recognized
text. If you switch back to Text View, Exact View, or Split
View, the cursor will be located on the word where thereading stopped.
Notes:


Since Camera View is basically a live video feed, it ispossible for the camera to show something different
from what is being read by OpenBook. This is because
the Camera View updates with a new image as soon asa new object is placed under the camera while
OpenBook is only reading the text from the lastacquired image.



The Camera View automatically closes if you press
CTRL+TAB to switch to another open document, closethe current document, or open an image file which
creates a new document during OCR.

155

Overlay
In Camera View, the entire area under the camera (9 inches
by 12 inches) is displayed. However, you can configure theboundaries the camera uses when acquiring the page by
opening the PEARL Properties located in the Device
Selection dialog box in the Advanced menu (ALT+A). In the
Page Size combo box, you can choose from Full (default),
Letter, or A4. For more information on these settings, see
Acquiring and Processing, Setting the Acquisition Device. In
addition, the Mail Sorter Preview workflow only acquires acertain portion of the page.
To distinguish the portion of the image that is to be acquired
from the rest of the image, OpenBook displays an overlay
rectangle. An overlay emphasizes a part of an image byincreasing the difference in brightness/contrast between it
and the rest of the image. Overlay is to images, as Masking
is to text. The overlay rectangle is always displayed andmoves as you pan so the same portion of the image isalways covered. If you change the page size in the PEARL
properties, or change how much of the image is acquired in
the workflows settings, the overlay will also change to reflect
the new settings.
To change the Overlay color and transparency, do thefollowing:

156

1.

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

Press TAB to move to the Camera View Color combo
box and select the color you want to use for the overlay.

4.

Press TAB to move to the Camera View Overlay
Transparency slider and use the ARROW keys toselect the level of transparency you want for the overlay
rectangle. Higher values make the overlay moretransparent.

5.

Press the OK button to exit this properties page.

Rotate Camera View
To rotate the image in the Camera View, press ALT+V or
click on the View menu. Then, press R to open the Rotate
Camera View submenu.
Select Rotate Right, to rotate the view 90 degrees to theright. Alternatively, press CTRL+SHIFT+R to carry out thisfunction.
Select Rotate Left to rote the view 90 degrees to the left.
Alternatively, press CTRL+SHIFT+L to carry out thisfunction.

Zooming the View
You can change the zoom level of the Exact View image or
the Camera View by selecting one of the options from theZoom Submenu. To change the zoom level, press ALT+V to
open the View menu and choose Zoom to open the Zoom
submenu. Use UP or DOWN ARROW to select the zoom
item you want then press ENTER. Your choices are:

Zoom In – Incrementally increases the zoom level.

Zoom Out – Incrementally decreases the zoom level.

Page Width – Instantly zooms enough so the width of
the image is in the window.

Page Height – Instantly zooms enough so the height of
the image is in the window.
157



Default – Instantly zooms to the default setting.

The default zoom in Exact View is set to Page Width. Tochange the default zoom level for Exact View, do thefollowing:
1.

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

In the Exact View Default Zoom combo box, choose thezoom level you want to use when an image is displayedin the exact view.

4.

Press the OK button to exit this properties page.

5.

Open the Settings Menu again (ALT+G) and choose
Save the Settings (S).

6.

In the Save Settings dialog box, press ENTER to makethe changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

The default zoom in Camera View is set to Page Height. Tochange the default zoom level for Camera View, do thefollowing:
1.

158

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

Press TAB to move to the Camera View Default Zoom
combo box and choose the zoom level you want to use
when images are displayed in Camera View.

4.

Press the OK button to exit this properties page.

5.

Open the Settings Menu again (ALT+G) and choose
Save the Settings (S).

6.

In the Save Settings dialog box, press ENTER to makethe changes part of the default settings. For more
information on this feature, please see the book, Using
Settings Files.

If you have changed the default zoom level through the
Image View settings after accessing Camera View during thecurrent OpenBook session, you must close and restart
OpenBook before the new default zoom level will take affect.
Changing the zoom level through the View menu while in
Camera View will immediately apply the new zoom setting.

Virtual XY Table
The virtual XY table allows you to visually read through text
on the screen in the Exact View and the live Camera View. If
the view is zoomed to a larger size and the entire image is
not visible, you can use the mouse or keyboard commands
to pan the image up, down, left, or right respectively. There
are two types of panning, smooth and incremental.
Smooth panning continuously pans an image in a particular
direction until you press a keystroke to stop, change thepanning direction, or when you reach the edge of the image.
Smooth panning simulates the movement of an XY table,
which is a common component of desktop video magnifiers.
Use the following keystrokes to control smooth panning:

WINDOWS Key+DOWN ARROW – In Exact View and
Camera View, pans down until the bottom edge of theimage is reached.



WINDOWS Key+UP ARROW – In Exact View and
Camera View, pans up until the top edge of the image
is reached.

159



WINDOWS Key+LEFT ARROW – In Exact View and
Camera View, pans left until the left edge of the image
is reached.



WINDOWS Key+RIGHT ARROW – In Exact view,pans right until the right edge of the image is reached.
In Camera View, pans right until the right edge of theimage is reached, pauses, scrolls down to the next line,
pauses, then continues panning right.



NUM PAD PLUS – Increase panning speed whilepanning.



NUM PAD MINUS – Decrease panning speed whilepanning.

To change directions while panning, for example, if you arepanning forward and you want to pan in reverse, press the
keystroke that corresponds to the direction you want to pan.
OpenBook will immediately begin panning in the new
direction without interrupting the panning.
While panning right in Camera View, you can also press
ENTER before the right edge of the image is reach to quickly
advance a line. OpenBook will scroll down to the beginningof the next line and continue panning right.
Incremental panning instantly jumps to a new position andstops. Use the following keystrokes in Exact View or Camera
View to incrementally pan an image:160



WINDOWS Key+CTRL+DOWN ARROW – Pan down.



WINDOWS Key+CTRL+UP ARROW – Pan up.



WINDOWS Key+CTRL+LEFT ARROW – Pan left.



WINDOWS Key+CTRL+RIGHT ARROW – Pan right.



PAGE UP – Pan up one screen.



PAGE DOWN – Pan down one screen.



WINDOWS Key+HOME – Pan to top left.



WINDOWS Key+PAGE UP – Pan to top right.



WINDOWS Key+PAGE DOWN – Pan to bottom left.



WINDOWS Key+END – Pan to bottom right.

Configuring Exact View Smooth Panning
Options
To change the smooth panning speed for Exact View, do thefollowing:
1.

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

Press TAB to move to the Exact View Panning
Properties button and press SPACEBAR.

4.

In the Forward Speed spin box, choose a value
between 1 (fastest) and 20 (slowest) that represents thepanning speed to use when panning to the right. The
default setting is 5.

5.

Press TAB to move to the Vertical Speed spin box andchoose a value between 1 (fastest) and 20 (slowest)that represents the panning speed to use when panning
up or down. The default setting is 5.

6.

Press TAB to move to the Reverse Speed spin box andchoose a value between 1 (fastest) and 20 (slowest)that represents the panning speed to use when panningto the left. The default setting is 5.

7.

Press the OK button to exit the Exact View Panning
properties, and once more to exit the Image View
Settings properties page.
161

Configuring Camera View Smooth Panning
Options
To change the smooth panning speed and line wrap settings
for Camera View, do the following:

162

1.

Press ALT+G or click on the Settings Menu.

2.

Press W or select Image View Settings to open the
Image View Settings properties page.

3.

Press TAB to move to the Camera View Panning
Properties button and press SPACEBAR.

4.

Uncheck the Line Wrap check box if you do not want
OpenBook to automatically wrap to the next line when
you reach the right edge of the image. This item ischeck by default.

5.

Press TAB to move to the Point Size spin box andselect a point size. The point size indicates the height of
one line. If Line Wrap is enabled, this setting
determines how far OpenBook needs to wrap in orderto get to the next line. The default point size is 10.

6.

Press TAB to move to the Line Delay edit field andEnter the number of seconds you want OpenBook topause when wrapping to the next line. The default is
one second.

7.

Press TAB to move to the Forward Speed spin box,
and choose a value between 1 (fastest) and 20(slowest) that represents the panning speed to use
when panning to the right. The default setting is 5.

8.

Press TAB to move to the Vertical Speed spin box andchoose a value between 1 (fastest) and 20 (slowest)that represents the panning speed to use when panning
up or down. The default setting is 5.

9.

Press TAB to move to the Reverse Speed spin box andchoose a value between 1 (fastest) and 20 (slowest)that represents the panning speed to use when panningto the left. The default setting is 5.

10. Press the OK button to exit the Camera View Panning
properties, and once more to exit the Image View
Settings properties page.

Scrolling the View
You can use the mouse scroll wheel to scroll the text in the
Text View, help window, or Exact View. In addition, when in
Exact View, you can use ALT+CTRL+UP, DOWN, LEFT, or
RIGHT ARROW to scroll the Exact View up, down, left, orright respectively. When in Split view, the mouse scroll wheel
will scroll the top pane or text view area, while the
ALT+CTRL+ARROW keys will scroll the bottom pane orexact view area. The ability to scroll the view is useful when
the document on the page is long, the text is large, or when
the Exact View is zoomed to a larger size.

163

Book 14

Printing
The option to print your files is important to your productivity.
Regardless of your task, having your information in hard
copy allows for easy access and reference.
There are two ways to launch the print dialog box. The easy
way is to press CTRL+P from within any document. The
other way is to open the File Menu (ALT+F) and select Print(P). Unless you want to change print parameters or you havemore than one printer installed on your computer, you can
immediately press ENTER or select the Ok button to print asingle copy of your document.

Number of Copies
Unless you specify the number of copies printed, OpenBook
will only print one copy of a document.
To print more than one copy of a document:

164

1.

Press CTRL+P to open the Print dialog box.

2.

Press TAB until you hear “Number of copies one.”3.

Use your UP or DOWN ARROW keys to increase or
decrease the number of copies to be printed.

4.

Once you have selected your number, you can change
more print parameters or press TAB to move to the Ok
button, then press ENTER to print your document.

Selecting a Print Range
The Print Range area of the Print dialog box is composed ofthree radio buttons: All Pages, Selected Text Only, andPages from:_ to:_. Unless you specify a print range,
OpenBook will print all pages contained with in a document.
To specify a Print Range:
1.

Press CTRL+P to open the Print dialog box.

2.

Press TAB until you hear “All Pages checked.”3.

Use your UP or DOWN ARROW keys to make yourselection. If you choose Pages from:_ to:_, be sure to
TAB to the Edit boxes and type in a number.

4.

Once you have selected your new page range, you canchange more print parameters or press TAB to move to
the Ok button, then press ENTER to print yourdocument.

Changing Print Font
In the Print dialog box there is a Print Font area, which has
two radio buttons: Print using default font, and Print as
displayed. When installed OpenBook’s default font is Arial 14
point.
To change the print font from default to as displayed:
1.

Press CTRL+P to open the Print dialog box.

2.

Press TAB until you hear “Print using default font.”

3.

Use your UP or DOWN ARROW keys to move between
each radio button.

4.

Once you have selected how you want your document
to print, you can change more print parameters or press
TAB to move to the Ok button, then press ENTER toprint your document.
165

To change the default print font:
1.

Press ALT+G or click on the Settings Menu.

2.

Press G or select General Settings to open the General
Settings Properties page.

3.

Press TAB until you hear, “Default Print Font Name.”4.

Use your UP or DOWN ARROW keys to select yournew default printer font.

5.

Press TAB to move to the Default Print Font Size
combo box.

6.

Use your UP or DOWN ARROW keys to select yournew default font size.

7.

Last, if you want to make more setting changes, press
ALT+A or TAB to the Apply button and press the
SPACEBAR. Or exit this properties page by pressing
ENTER.

To change the display font:
1.

Press ALT+G or click on the Settings Menu.

2.

Press V or select Visual Settings to open the Visual
Settings Properties page.

3.

Press TAB or click on any of the controls and make thechanges necessary to the display font.

4.

Press the Ok button to exit this properties page.

Changing Printers
If multiple printers are installed on your computer, then
OpenBook uses the same default printer designated in
Windows.

166

While OpenBook’s Print dialog box allows you to change
printers, it does not allow you to change the default printer.
To change printers:
1.

Press CTRL+P to open the Print dialog box.

2.

Press ALT+N to move to the Name combo box. This
edit box lets you select a different printer. Use your UP
or DOWN ARROW keys to select another printer.

3.

Press ENTER or select the Ok button to print yourdocument.

Page Orientation
The Orientation area of the Print Setup dialog box iscomposed of two radio buttons: Portrait and Landscape.
To change the page orientation:
1.

Press CTRL+P to open the Print dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the Print Setup dialog box.

3.

Next, press TAB until you hear “Page Orientation.” Use
your UP or DOWN ARROW keys to make yourselection.

4.

Once you have selected the page orientation, you canchange more print parameters or press ENTER toreturn to the Print dialog box.

5.

To print your document, press TAB to move to the Ok
button, then press ENTER to start the print job.

Choosing Paper Size
The default paper size setting for OpenBook is 8.5 x 11
inches.

167

To choose another paper size:
1.

Press CTRL+P to open the Print dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the Print Setup dialog box.

3.

When this dialog box opens, your cursor is in the Paper
Size edit box. This edit box lets you select a different
paper size. Use your UP or DOWN ARROW keys tomake your selection.

4.

Once you have selected your new page size you canchange more print parameters or press ENTER toreturn to the Print dialog box.

5.

To print your document, press TAB to move to the Ok
button, then press ENTER to start your print job.

Selecting a Paper Source
If your printer has more than one paper tray or a manual
feed, use this combo box to select the tray you want yourprinter to use when you print your document.
To select a paper source:

168

1.

Press CTRL+P to open the Print dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the Print Setup dialog box.

3.

Next, press TAB until you hear “Paper Source.” Use
your UP or DOWN ARROW keys to make yourselection.

4.

Once you have selected the paper source, you canchange more print parameters or press ENTER toreturn to the Print dialog box.

5.

To print your document, press TAB to move to the Ok
button, then press ENTER to start your print job.

Setting Page Margins
Page margins can only be set using inches. When you install
OpenBook, the default margin set for the top, bottom, left,
and right page edge is 1 inch.
To set page margins:
1.

Press CTRL+P to open the Print dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the Print Setup dialog box.

3.

Next, press TAB until you hear “Left Margin.” In the edit
box, type in the number you want to set for the left
margin.

4.

Press TAB to move to the Right Margin edit box andtype the number you want set for the right margin.
Repeat this step if you want to set the top and bottom
margins.

5.

Once the margins are set, you can change more print
parameters or press ENTER to return to the Print dialog
box.

6.

To print your document, press TAB to move to the Ok
button and press ENTER to start the print job.

169

Book 15

Embossing
Before you can emboss a document, you must first selectyour embosser type in the Properties dialog box, which isaccessed from the Emboss dialog box (ALT+F, E).

Setting Up Your Embosser
When you select your embosser, many of the fields in theProperties dialog box automatically populate with yourembosser’s default settings. This means you can
immediately begin embossing your document or you canchange the embossing settings.

170

1.

Press ALT+F, E to open the Emboss dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the dialog box.

3.

When this dialog box opens, your cursor is in the
Embosser combo box. This combo box lists embossersthat are compatible with OpenBook. Use your UP or
DOWN ARROW keys to select your embosser.

4.

Press TAB until you hear, “Connection combo box.”

5.

Use your UP or DOWN ARROW keys to select the port
connecting your embosser.

6.

If you select Windows Device, press TAB to move tothe Windows Device combo box. This combo box lists
all the printers and embossers available to yourcomputer.

7.

Use your UP or DOWN ARROW keys to select anembosser.

8.

Press ENTER or select the Ok button to return to the
Emboss dialog box.

Embossing a Document
Embossing a document is initiated from the Emboss dialog
box. To launch the Emboss dialog box you must open theFile Menu (ALT+F) and select Emboss (E). With the Emboss
dialog box open, you have several controls that allow you tochange the way your document is embossed. If you do notwant to change any of the parameters and are ready toemboss, press TAB until you reach the Ok button and thenpress ENTER.

Number of Copies
Unless you specify the number of copies you wantembossed, OpenBook will only emboss one copy of adocument.
To emboss more than one copy of a document:
1.

Press ALT+F, E to open the Emboss dialog box.

2.

Press TAB until you hear “Number of copies one.”3.

Use your UP or DOWN ARROW keys to increase or
decrease the number of copies to be embossed.

4.

Once you have selected your number, you can change
more emboss parameters or press TAB to move to the
Ok button. Press ENTER to emboss your document.

Changing Emboss Settings
Depending on your needs, you may want to emboss on
different size paper. Changes made to the embossing
settings are retained until you change them or reset them totheir defaults.
171

For 8.5 x 11 inch paper, use the following settings:
Cell Per Line: 34
Lines Per Page: 25
Top Margin in lines: 0
Max Cells Per Line of Embosser: 34
Max Lines Per Page of Embosser: 27
For 11.5 x 11 inch paper, use the following settings:
Cell Per Line: 40
Lines Per Page: 25
Top Margin in lines: 0
Max Cells Per Line of Embosser: 42
Max Lines Per Page of Embosser: 27
To change embossing settings:

172

1.

Press ALT+F, E to open the Emboss dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the dialog box.

3.

Press TAB to move to the Set Cell Per Line To edit
box. Type the number of Braille cells you want in each
line.

4.

Press TAB to move to the Set Lines Per Page To edit
box. Type the number of lines you want on each page.

5.

Press TAB to move to the Set Top Margin in lines toedit box. Type the number of lines you want to set foryour top margin.

6.

Press TAB until you hear, “Max Cells Per Line ofEmbosser edit box.” Type the absolute maximum
number of cells you want on each line.

7.

Press TAB to move to the Max Lines Per Page ofEmbosser edit box. Type the absolute maximum
number of lines you want on each page.

8.

Press ENTER or select the Ok button to print yourdocument.

To reset your embosser’s default settings:
1.

Press ALT+F, E to open the Emboss dialog box.

2.

Use TAB to move to the Properties button and press
SPACEBAR to open the dialog box.

3.

When this dialog box opens, your cursor is in the
Embosser combo box. Use your UP or DOWN ARROW
keys to select another embosser.

4.

Reselect your embosser. The default settings will
repopulate each field.

5.

Press ENTER or select the Ok button to return to the
Emboss dialog box.

Computer Braille vs. Contracted Braille
By default, OpenBook will send text to your embosser incontracted Braille. However it can be set to emboss incomputer Braille if necessary.
To change between computer Braille and contracted Braille:
1.

Press ALT+F, E to open the Emboss dialog box.

2.

Press TAB until you hear, “Contracted Braille checked.”3.

A check in this box means the document will emboss incontracted Braille. To emboss in computer Braille,press SPACEBAR to uncheck this box.

173

4.

Once you have selected the Braille translation mode,
you can change more emboss parameters or press
TAB to move to the Ok button and then press ENTER
to emboss your document.

Selecting an Emboss Range
The Emboss Range area of the Emboss dialog box iscomposed of 2 radio buttons: All Pages and Pages from:_
to:_. Unless you specify a range, OpenBook will emboss all
pages contained within a document.
To specify an Emboss Range:
1.

Press ALT+F, E to open the Emboss dialog box.

2.

Press TAB until you hear “All Pages checked.”3.

Use your UP or DOWN ARROW keys to make yourselection. If you choose Pages from:_ to:_, be sure to
TAB to the Edit boxes and type in a number.

4.

Once you have selected your new page range, you canchange more emboss parameters or press TAB tomove to the Ok button and then press ENTER toemboss your document.

Mark Emphasis Text
Emphasis text is text that is bold, underlined and/or in italics.
This item (enabled by default and only available whenembossing in contracted Braille) indicates when text hasemphasis.
To disable Mark Emphasis Text:

174

1.

Press ALT+F, E to open the Emboss dialog box.

2.

Press TAB until you hear, “Mark Emphasis Text.”

3.

A check in this box means bold, underline and/or italic
text is marked.

4.

If you want to emboss without marking Emphasis Text,
press SPACEBAR to uncheck this box.

5.

To emboss your document, press TAB to move to the
Ok button and then press ENTER.

175

Book 16

Book Search
Quick Book Search
OpenBook helps you quickly search a variety of sources forbooks in electronic format. Use the Book Search feature to
download your favorite books from the Baen Free Library,Bookshare.org, and Project Gutenberg.
To search for a book:
1.

From the Launch menu, choose Book Search. SelectQuick Search… from the submenu. Alternatively, you
can press ALT+C, B, Q.

2.

Enter the title and/or author of the book you aresearching for.

3.

Press ALT+S. Choose the online book providers you
want to include in the search by selecting thecorresponding check boxes. Clear the check boxes
next to the providers you do not want to include in the
search.

Note:

In order to download copyrighted books fromBookShare.org, you must establish a Bookshare.org
user account. If you have an account, press ALT+L toselect the Login to Bookshare.org check box. When
you begin the book search, OpenBook will ask you toenter the e-mail address and password for yourBookshare.org account. If you do not select the Login
to Bookshare.org check box, OpenBook will only
search Bookshare.org for books that are notcopyrighted.

176

4.

Activate the Begin Search button or press ALT+B tosearch for books. OpenBook displays a list of books
that match your criteria.

Note:

If you cannot find the book(s) you want to download,
you can revise your search. Activate the Revise
Search button (or press ALT+R) and then enter adifferent title and/or author. Additionally, whensearching Bookshare.org, books that are only available
remotely are not included in the results list.

5.

When the search is complete, use the UP and DOWN
ARROW keys to scroll through the list. Press
SPACEBAR to select the check boxes next to thebooks you want to download.

6.

Activate the Download button or press ALT+D to begin
downloading the books. The file(s) are saved in theBooks folder of your Library. Even if you have changed
the default file location in the General Settings dialog
box, downloaded books are always saved in this folder.

7.

When the download is complete, activate the Open
Files Now button to view your downloaded books.
Activate the Done button to view the file(s) at a latertime.

Advanced Book Search
The Advanced Book Search feature provides you withadditional search options.
To perform an advanced search:
1.

From the Launch menu, choose Book Search. SelectAdvanced Search… from the submenu. Alternatively,
you can press ALT+C, B, A.

177

Note:

You can also activate the Advanced Search button inany dialog box.

2.

Enter keywords to search for in the Contains edit box.

3.

In the Search combo box, choose whether to search forthese keywords in the titles or author names. Repeat
this process for the second edit box.

4.

Choose one of the following options: Ignore – Ignore books with titles or authors
containing the keyword specified in the second editbox.
 And – Search for all keywords you enter in both edit
boxes.
 Or – Search for books with titles or authors
containing keywords in either the first edit box OR
the second edit box.

5.

178

Press ALT+S. Choose the online book providers you
want to include in the search by selecting thecorresponding check boxes. Clear the check boxes
next to the providers you do not want to include in the
search.

Note:In order to download copyrighted books fromBookShare.org, you must establish a Bookshare.org
user account. If you have an account, press ALT+L toselect the Login to Bookshare.org check box. When
you begin the book search, OpenBook will ask you toenter the e-mail address and password for yourBookshare.org account. If you do not select the Login
to Bookshare.org check box, OpenBook will only
search Bookshare.org for books that are notcopyrighted.

Activate the Begin Search button or press ALT+B to searchfor books. Choose and download books just as you would
during a Quick Search.

179

Book 17

Using Your NotetakerSupported Notetakers
You can access your notetaker files using OpenBook as theinterface. Currently, Braille Lite, Type Lite, Braille ‘n Speak,Type ‘n Speak, Braille Note, and Voice Note notetakers aresupported. You can also use your PAC Mate with
OpenBook.

Preparing Your Notetaker
If you are using your notetaker as a Braille display with ascreen reader, you will need to disable your Braille display
settings in both your notetaker and screen reader before
transferring any files.

Freedom Scientific Notetakers
First, you must connect your notetaker to your computer withthe serial cable supplied. Next, press O-CHORD, W-CHORD(DOTS 1-3-5 CHORD, DOTS 2-4-5-6 CHORD) to prepare
your notetaker to communicate with your PC.

Freedom Scientific's PAC Mate
Freedom Scientific's PAC Mate with Pocket PC uses
ActiveSync to communicate with OpenBook. To move files
between OpenBook and your PAC Mate, perform thefollowing:
1.

180

Ensure that ActiveSync is installed on your computer.
ActiveSync is included on your PAC Mate Companion
CD.

2.

Connect your PAC Mate to your computer using the
supplied USB cable.

3.

ActiveSync detects the connection and starts
automatically. If you have not already done so, youmust establish a partnership between ActiveSync andyour PAC Mate.

Note:

4.

If ActiveSync does not automatically detect the PAC
Mate, start ActiveSync on your computer. Open the Filemenu and choose Get Connected.
OpenBook and PAC Mate are now ready to exchange
files.

Pulse Data HumanWare Products
Pulse Data/HumanWare Notetakers use Microsoft
ActiveSync to communicate with a PC.
1.

Connect your notetaker to your computer using theserial cable supplied.

2.

Launch ActiveSync from your computer.

3.

On your BrailleNote, press U (DOTS 1-3-6) to open the
Utilities Menu.

4.

From the ActiveSync File Menu (ALT+F), select Get
Connected (G).

5.

Then on your notetaker press C (DOTS 1-4) to connect
to ActiveSync.

Setting Up OpenBook
Before using OpenBook with your notetaker, you must first
define your notetaker communication parameters with
OpenBook.

181

1.

From the File Menu (ALT+F) select Notetaker (T). This
opens the Notetaker submenu, which has two items:
Open from and Save to.

2.

Use your UP or DOWN ARROW key to select a menu
item, then press ENTER.

3.

This launches the “Setup your Notetaker dialog box.”

4.

With the Notetaker combo box active, use your UP or
DOWN ARROW key to select your notetaker.

5.

Then press ENTER on the Setup your Notetaker dialog
box to complete the connection.

If you own a Pulse Data HumanWare Product, be sure tocomplete the steps outlined above.

Using Auto-Detect
If you own a Freedom Scientific Product, you can use theAuto-Detect Freedom Scientific Notetaker button (ALT+A).
This button automatically detects your notetaker type andcommunication parameters.

Manually Setting Up OpenBook
Or if you prefer, follow the rest of these steps to manually set
up your communication parameters.

182

1.

Press TAB to move to the Connection combo box.

2.

Use your UP or DOWN ARROW key to select the Com
Port to which your notetaker is connected to yourcomputer.

3.

Press TAB to move to the Baud Rate control. Selectthe baud rate that matches the one set on yournotetaker.

4.

Note:

5.

Press TAB again to move to the Always Prompt for
Notetaker check box. Place a check in this box if you
use more than one notetaker with OpenBook.
Any communication parameter changes that need to bemade should be done from the Notetaker Properties
page, which is accessed from the Settings Menu.
Press ENTER to activate the Ok button.

Changing Settings
1.

Press ALT+G or click on the Settings Menu.

2.

Press N or select Notetaker Settings to open the
Notetaker Settings Properties page.

3.

With the Notetaker combo box active, use your UP or
DOWN ARROW key to select your notetaker.

4.

Press TAB to move to the Connection combo box andselect the Com Port to which your notetaker isconnected to your computer.

5.

Press TAB to move to the Baud Rate control. Selectthe baud rate that matches the one set on yournotetaker.

6.

Press TAB again to move to the Always Prompt for
Notetaker check box. Place a check in this box if you
use more than one notetaker with OpenBook.

7.

Press TAB to move to the Apply button, then press
SPACEBAR to activate the button.

8.

Press ENTER to activate the Ok button. This exits theproperties page.

Opening Files
To open files from your notetaker:

183

1.

From the File Menu (ALT+F) select Notetaker (T). This
opens the Notetaker submenu, which has two items:
Open from and Save to.

2.

Use your UP or DOWN ARROW key to select, Open
from, then press ENTER.

3.

From the Select a file to open dialog box, press
SHIFT+TAB to move into the files list.

4.

Use your UP or DOWN ARROW key to select a file,then press ENTER.

Saving Files
To save files to your notetaker:

184

1.

From the File Menu (ALT+F) select Notetaker (T). This
opens the Notetaker submenu, which has two items:
Open from and Save to.

2.

Use your UP or DOWN ARROW key to select, Save to,then press ENTER.

3.

Type a name for the file you want to save.

4.

Press SHIFT+TAB to move into the files list.

5.

Use your UP or DOWN ARROW key to select a folder
in which you want to save your file, then press ENTER.

Book 18

Launchable Applications
Launchable Applications are word processing or Brailletranscription applications that you can start from OpenBook’s
Launch Menu. When you start an application from theLaunch Menu, the new application becomes active while
OpenBook runs in the background. Documents, originally
opened in OpenBook, open in the file format of the new
application.
Note:

You may need screen-reading software to read
documents in some of these launchable applications.

To move between applications, hold down the ALT key, andpress the TAB key. You may need to press TAB more thanonce to cycle through each application. When you reach theapplication you want active, release both keys
simultaneously.

Adding New Launchable Applications
You can choose to have OpenBook search for and add
standard launchable applications such as Microsoft Word,
WordPad, or Notepad, or you can manually add specificapplications you want to use as launchable applications.

185

To add standard launchable applications, press ALT+C to
open the Launch menu and select Setup Standard
Launchables. OpenBook begins searching your computer for
standard word processing and Braille translation applications
and adds them to the Launch menu. As this can take several
minutes, you can activate the Cancel button at any time toabort the search. Once this process completes, OpenBook
displays a dialog box stating how many applications were
found. Activate the OK button to close this dialog box.
To add a launchable application manually, do the following:
6.

From the Launch menu, choose Manage
Launchables. Select Add… from the sub-menu.
Alternatively, you can press ALT+C, M, A.

7.

OpenBook displays the Add Launch Application dialog
box.

8.

In the Menu Name edit box, enter the name of thelaunchable application. This is the name that willappear on the Launch menu.

9.

In the Program Path edit box, enter the location andname of the file used to start the application.
If you do not know the location and/or name of the file,press ALT+B to activate the Browse for Program
button. Locate the file that starts the application andselect it. Press ENTER to insert the location and nameof the file into the Program Name edit box.
If you know the name of the file, but not the location,press ALT+S to activate the Automatic Search for
Program button. Enter the name of the file and press
ENTER to activate the OK button. OpenBook locatesthe file and inserts the full path and file name into theProgram Name edit box.

186

10. If you want to apply parameters to the command line
enter any command line arguments in the Command
Line Argument edit box. You must know whatcommand line arguments the application will accept.
For example, using /A with NotePad forces NotePad toopen a text file as ASCII text. To find out whatcommand line arguments can be used with a specificapplication, refer to the documentation for that program.
11. If you want to minimize the application after it is started,press ALT+N and select the Minimize on Launch
check box.
11. If you want OpenBook to export the active document tothe application when you launch it, press ALT+X toselect the Export Document check box. Press TAB
and enter the folder location where you want OpenBook
to save the exported document in the Export
Document To edit box.
Note:

If you do not know the exact path of the export folder,press TAB and then press SPACEBAR on the Browse
for Folder button. This allows you to browse for thefolder you want to export documents to.
If you want to convert the active OpenBook document
into a file format used by the launchable application,
make a selection in the Save as Type combo box. Use
the UP and DOWN ARROW keys to select the format
you want to use when converting documents for thislaunchable application.
Activate the Add button or press ALT+A to add theapplication to the Launch menu.

187

Editing Launchable Applications
To edit the menu name, command line parameters,
conversion settings, and other options for a launchable
application:
From the Launch menu, choose Manage
Launchables. Select Edit… from the sub-menu.
Alternatively, you can press ALT+C, M, E.
OpenBook displays the Launch Programs dialog box,
which contains a list of all launchable applications.
Use the UP and DOWN ARROW keys to select thelaunchable application you want to edit. Then press
TAB and activate the Edit button.
OpenBook displays the current information and settings
for the application in the Edit Launch Program dialog
box. This dialog box is identical to the Add Launch
Application dialog box.
Modify the settings for the launchable application. Refer
to “Adding Launchable Applications” for more
information on the options available in this dialog box.
When you have finished, activate the Update button orpress ALT+U to save your changes.

Deleting Launchable Applications
To remove an application from the Launch menu:
From the Launch menu, choose Manage
Applications. Select Delete… from the sub-menu.
Alternatively, you can press ALT+C, M, D.
OpenBook displays the Launch Programs dialog box,
which contains a list of all launchable applications.

188

Use the UP and DOWN ARROW keys to select thelaunchable application you want to remove. Then press
ENTER to activate the Delete button.
Activate the Yes button or press ALT+Y to confirm thatyou want to remove the application from the Launch
menu.
OpenBook confirms that the application has been removed.
Press ENTER to activate the OK button.

189

Book 19

Using a Braille Display
Using a Braille display offers tactile access to the OpenBook
environment. This multi-sensory approach adds an essential
dimension to your computer experience as you are moreable to fully conceptualize your Windows operating system.
Keys on your Braille display allow multidirectional movement
on your computer screen while drop-down menus, dialog
boxes, and edit fields are shown on your Braille display.
OpenBook has many features to enhance Braille readingwith your display. You can configure whether or not text on
your display is shown in contracted Braille. You can also
specify your Braille displays panning increment and textalignment. To learn more about OpenBook and the controlsthat set your Braille display, explore the Braille Basic
Settings dialog box.
To open the Braille Basic Settings dialog box, press ALT+G
or click on the Settings menu. Then, move to and press
ENTER on Braille Basic Settings.
If you use OpenBook in conjunction with another screen
reader that provides Braille support, such as JAWS, theBraille features in OpenBook will be unavailable as thescreen reader will handle the Braille output. If you want to
use the built-in Braille features in OpenBook, you must
disable the screen reader. In addition, you can not use
Braille in OpenBook if MAGic screen magnification software
is currently running.

190

Enabling BrailleTo enable Braille, press ALT+G or click on the Settings
menu and choose Enable Braille. When enabled, a check
mark appears next to this option. Repeat this process to turnit off.
If you have a Freedom Scientific Focus Braille display or
PAC Mate™ Portable Braille Display, OpenBook willautomatically detect the display and you can begin using
Braille right away. If you have a Braille display from anothermanufacturer, you must use the Braille Manager to add thedisplay so it will be recognized by OpenBook.

Adding a Braille Display
If your Braille display was not automatically detected, do thefollowing to add your display:Press ALT+G or click on the Settings menu and selectBraille Manager to open the Braille Manager dialog box.
When this dialog box opens, you are placed in a tree
view that lists the Braille displays currently installed, ifany. Press TAB to move to the Add, Remove, or
Change Devices button and press ENTER.
In the list view, use the arrow keys to select your display
and press the SPACEBAR to check it. You can add as
many displays as you want. When finished, select the
Next button.
In the Primary Device combo box, select the Brailledisplay you want OpenBook to use as the default andchoose Next.

191

In the Select the output port edit combo, choose the port
your Braille display is connected to. For example, USB,
com1, com2, etc. If you are adding more than one
display, select Next until you have configured eachdisplay.
Press ENTER on Finish to return to the list of installed
Braille displays and press ENTER on Close to exit the
Braille Manager dialog box.
To begin using the display, you must open the Settings
menu and toggle the Enable Braille setting off and back on
so OpenBook will detect the display.

Changing the Default Braille Display
If you have more than one display installed in OpenBook,
you can change which one is the default display.
To change the default Braille display:Press ALT+G or click on the Settings menu and selectBraille Basic Settings to open the Braille Basic Settings
dialog box.
In the Default Braille Display combo box, select the
Braille display you would like to use, then select the OK
button.
To begin using the display, you must open the Settings
menu and toggle the Enable Braille setting off and back on
so OpenBook will detect the display.

192

Braille Translation Options
You can view text on your display in either contracted Brailleor computer Braille. OpenBook also has the ability to do
Braille contractions and Braille translation in either
Contracted English Braille or Unified English Braille (UEB).
To configure these options, press ALT+G or click on the
Settings menu, select Braille Basic Settings, and activate theAdvanced button. When the Braille Options dialog box
opens, press TAB to move to the following controls:
Enable Translator: Select this check box to havecontracted Braille sent to your Braille display. In
computer Braille, each character is represented by asingle Braille cell. In contracted Braille, certain
combinations of letters are combined into a shorter
form, and more information is displayed at one time.
This check box is uncheck by default.
Contracted or Unified English Braille: Select theContracted English Braille radio button to configure
OpenBook for contracted English Braille. Select theUnified English Braille radio button to configure
OpenBook for UEB. The default selection is contracted
English Braille.
Expand Current Word: If this check box is checked,
and the translator is enabled, the word at the Braillecursor location is displayed in computer Braille. If thetranslator is enabled and this check box is cleared, theBraille cursor rests at the beginning of the word andonly moves as you navigate from word to word. It is
helpful to check this option when editing documents
while using contracted Braille. This check box ischecked by default.

193Suppress Capital Signs: In contracted Braille,
OpenBook indicates capital letters by preceding themwith the DOT 6 character. If you select this check box,
OpenBook does not use capital indication in order topreserve space on your Braille display. This check box
is cleared by default.

Braille Flash Messages
Braille Flash Messages are short announcements thatappear on your Braille display for only a few seconds. Thesemessages can announce application start messages, error
messages, OpenBook messages, context help messages,
status information, and user requested information.
Braille Flash Messages disappear automatically after a shorttime, but you can dismiss one at any time by pressing acursor routing button. If you need more time to finish readinga message, press one of your Braille display's panningbuttons to keep the message on the display longer.
Do the following to turn Braille Flash Messages on or off,change the message verbosity level, and specify the lengthof time messages remain on the display:Press ALT+G or click on the settings menu and select Braille
Basic Settings to open the Braille Basic Settings dialog
box.
Activate the Advanced button to open the Braille Options
dialog box, press TAB to move to the Flash Messages
button, and press ENTER.

194

In the Flash Message Time Out combo box, Select thelength of time (in milliseconds) that you want BrailleFlash Messages to remain on your Braille display. You
can choose a value between zero and 30,000
milliseconds. 1,000 milliseconds are equivalent to 1
second. Select "Manually Clear Only," if you want themessage to remain on the display until you press acursor routing button.
Select the Enable Flash Messages check box if you want
OpenBook to announce information by using BrailleFlash Messages. Clear this check box to disable these
Messages.
Select the Enable Message Prefixes check box to have
OpenBook display a special prefix before Braille Flash
Messages to distinguish them from screen text. Thisprefix is a three-letter abbreviation that indicates thesource of the message. If your Braille display has status
cells, OpenBook uses those to indicate that the text is a
Braille Flash Message regardless of whether you selectthis check box. Clear this check box if you do not want
to use this feature.
In the Verbosity Level radio buttons, choose Beginner,
Intermediate, or Advanced depending on the types ofmessages you want to receive. To further customize
what is displayed at each level, press ENTER on the
Beginner, Intermediate, or Advanced Preferences
buttons and check or uncheck the messages you want.
When you are finished customizing the Braille Flash
Messages, select OK to return to the Braille Options
dialog box, select OK again to return to the Braille Basic
Settings dialog box, and select the Close button.

195

Linking and Unlinking the Cursor
There are two settings that determine how a Braille display affects
or is affected by the active cursor.
Braille Follows Active: When set, as you move through
OpenBook, the information at the active cursor isdisplayed in Braille. For example, when you movethrough the controls in a dialog box, information about
the active control is displayed in Braille.
Active Follows Braille: When set, the active cursor follows
the Braille Cursor. However, the Braille Cursor cannot
move where the active cursor cannot go. For example,
with this option set, you cannot move the Braille cursor
to the title bar of the active window.
To change these settings:
Press ALT+G or click on the Settings menu and selectBraille Basic Settings to open the Braille Basic Settings
dialog box.
Press TAB to move to the Advanced button and press
ENTER.
Press TAB to move to the Active Follows Braille andBraille Follows Active check boxes and check or
uncheck these options depending on your preference.

Status Cells
For those Braille displays that have Status Cells, they are
generally located on the left of the display. These cells greatly
enhance your Braille viewing and understanding of text
formatting. The number of status cells in your Braille display
determines the type and amount of information displayed.

196

Along with Status Cells, DOTS 7 and 8 of each cell indicatesthe current state of text relative to your Braille display.
For instance:
If DOTS 7 and 8 are up on all cells of your display, then thecurrent line of text is completely displayed.
If text is shown on only one side of your Braille display, then
DOTS 7 and 8 will be raised on the status cells for thatside, and down for the other.
If there is one more line of text to be shown on the display's
right, then DOTS 7 and 8 in the last status cell will be
down.
If there is two or more full lines of text to be shown on thedisplay's right, then DOTS 7 and 8 of the last two status
cells will be down.
A blinking DOT 7 and a blinking DOT 8 indicates the positionof the status cell and Braille cursor, which corresponds
to the character on the screen.
To change options for status cells:
Press ALT+G or click on the Settings menu and selectBraille Basic Settings to open the Braille Basic Settings
dialog box.
Press TAB to move to the Advanced button and press
ENTER.
Press ENTER on the Advanced Braille Display Settings
button.
In the group of radio buttons, select where you would like thestatus cells to appear on the display. Your choices are
Left (default), Right, or None.

197

Changing the Braille Cursor
By default, the Braille cursor is represented by DOTS 7 and8. However, you can change the dot pattern used for the
cursor as well as whether it blinks or not.
To change cursor settings:
Press ALT+G or click on the Settings menu and selectBraille Basic Settings to open the Braille Basic Settings
dialog box.
Press TAB to move to the Advanced button and press
ENTER.
Press TAB to move to Cursor Settings and press ENTER.
In the Dot Pattern edit box, type the dot pattern you would
like to use to represent the cursor. For example, 78.
In the group of radio buttons, choose whether you want the
cursor to blink, be always down so it is not shown on
the display, or always up.
In the Blink Rate edit box, enter a number to specify the rate
at which the Braille cursor blinks. The default is 500
milliseconds.

198

Book 20OpenBook with Multiple Users
Enabling Multiple Users
For those environments where there are many OpenBook
users, but only one computer, OpenBook allows for morethan one user to login and have their individual preferences,settings, and library. Select enable Multiuser Login from theAdvanced Menu (ALT+A) to switch between multiuser andsingle-user mode. When you uncheck this item, OpenBook
switches to single-user mode, and does not display the User
Log In screen when you launch the program.
Note:

This item is always enabled in the network version of
OpenBook.

It is good practice for an OpenBook user who is in a public
setting to log off when they are done working. This way thenext user can easily login. To log off, go to the File Menu
(ALT+F) and select the Log Off menu item. This opens the
Log In dialog box, which prepares OpenBook for the next
user login.

Logging In
The Log In dialog box is only available when the Multiuser
Login is enabled in the Advanced Menu. If you have neverlogged in as a user you will need to type in your name andthen press TAB to move to the Ok button. When you arriveat the Ok button, press ENTER.

199

If you have previously logged in as a user, your login namewill be among the names in the ‘Please Sign In Here’ combo
box. In this case, use the UP or DOWN Arrow key to locate
your name or simply press the first letter of your name until
you see and/or hear it spoken. Next, press TAB to move to
the Ok button. When you arrive at the Ok button, press
ENTER.

200

Book 21

Desktop Keyboard Layout
Reading
Number Announcement Toggle

CTRL+SHIFT+N

Read Dialog Box in Tab Order

INSERT+B

Read Default Button of Dialog Box INSERT+E
Read Current Dialog Box Control

INSERT+TAB

Say Character

NUM PAD 5

Say Word

INSERT+NUM PAD 5

Spell Word

INSERT+NUM PAD 5
twice

Spell Word Phonetically

INSERT+NUM PAD 5
three times

Say Line

INSERT+UP ARROW

Say Sentence

ALT+NUM PAD 5

Say Paragraph

CTRL+NUM PAD 5

Say To Cursor

INSERT+HOME

Say From Cursor

INSERT+PAGE UP

Say Top Line of Window

INSERT+END

Read Status Bar

INSERT+PAGE DOWN

Say Window Title

INSERT+T

Say All

INSERT+DOWN
ARROW or F12201

Skim Read

CTRL+INSERT+DOWN
ARROW

Fast Forward/Rewind (during Say All or skimming)
LEFT/RIGHT ARROWor LEFT SHIFT/RIGHTSHIFT
Silence Speech

CTRL

Audio File Navigation
Start/Stop Audio Playback

INSERT+DOWN
ARROW

Pause Playback

CTRL

Move to the Next Heading or Audio File

DOWN ARROW

Move to the Previous Heading or Audio File UP ARROW
Expand a subheading (in DAISY files only)
Close a subheading (in DAISY files only)

RIGHT ARROWLEFT ARROW

Say Current Heading or Audio File

INSERT+NUM PAD
5Move to the First Heading or Audio FileCTRL+HOME

Move to the Last Heading or Audio FileCTRL+END

Fast Forward Five Seconds

RIGHT ARROW or
RIGHT SHIFT

Rewind Five Seconds

LEFT ARROW orLEFT SHIFT

Increase audio Rate for DAISY Files

ALT+CTRL+PAGE
UP

202

Decrease audio rate for DAISY Files

ALT+CTRL+PAGE
DOWN

Navigation
Back SpaceBACKSPACE

Go To Bookmark

F9Open Go To Dialog box

CTRL+G

Go To Next item (page, comment, or highlight) as specified
in Go To dialog box
F5
Go To Prior item (page, comment, or highlight) as specified
in Go To dialog box
SHIFT+F5
Say Next Character (Edit Mode)

RIGHT ARROW (moves
by word in Read-onlymode)

Say Prior Character (Edit Mode)

LEFT ARROW (moves
by word in Read-onlymode)

Say Next WordCTRL+RIGHT ARROW,INSERT+RIGHT
ARROW, or RIGHT
ARROW when in Readonly Mode

Say Prior WordCTRL+LEFT ARROW,INSERT+LEFT ARROW,
or LEFT ARROW whenin Read-Only Mode

Say Next LineDOWN ARROW

Say Prior LineUP ARROW

203

Say Next Sentence

ALT+DOWN ARROW

Say Prior Sentence

ALT+UP ARROW

Say Next Paragraph

CTRL+DOWN ARROW

Say Prior Paragraph

CTRL+UP ARROW

Next Page

CTRL+PAGE DOWN

Prior Page

CTRL+PAGE UP

Page Down

PAGE DOWN

Page Up

PAGE UPEnd of FileCTRL+END

Top of FileCTRL+HOME

Help
Context Sensitive Help

SHIFT+F1

Help

F1

Keyboard Help

INSERT+1

Where Am I

CTRL+SHIFT+F12

Text Selection
Select Next Character (Edit Mode) SHIFT+RIGHT ARROW
Select Prior Character (Edit Mode) SHIFT+LEFT ARROW

204

Select Next WordCTRL+SHIFT+RIGHT
ARROW,INSERT+SHIFT+RIGHT
ARROW, or
SHIFT+RIGHTARROW
in Read-only Mode

Select Prior WordCTRL+SHIFT+LEFT
ARROW,INSERT+SHIFT+LEFT
ARROW, or
SHIFT+LEFT ARROW in
Read-only Mode

Select Next LineSHIFT+DOWN ARROW

Select Prior LineSHIFT+UP ARROW

Select to End of LineSHIFT+END

Select to Beginning of LineSHIFT+HOME

Select Next Page

SHIFT+PAGE DOWN

Select Prior Page

SHIFT+PAGE UP

Select to Beginning of Page

CTRL+SHIFT+HOME

Select to End of Page

CTRL+SHIFT+END

Select All text on current page

CTRL+A

Say Selected Text

INSERT+SHIFT+DOWN
ARROWAcquisition
Toggle Recognize Columns

CTRL+SHIFT+Z

AcquireF4 or SPACEBAR whenin Read-only Mode205

Acquire and Replace Current Page CTRL+SHIFT+F4
Mail Sorter Preview

CTRL+SHIFT+F3

BuckScan Money Identifier

CTRL+M

Acquisition Context Menu

APPLICATIONS Key

Visual Settings
Cycle Between Views

CTRL+SHIFT+V

Font Background ColorCTRL+5

Font Size – Increase

CTRL+4

Font Size – Decrease

CTRL+3

Font Spacing – Increase

CTRL+8

Font Spacing – Decrease

CTRL+7

Font TypeCTRL+6

Toggle Two Tone

CTRL+2Scroll Exact View Down

ALT+CTRL+DOWN
ARROW

Scroll Exact View Left

ALT+CTRL+LEFT
ARROW

Scroll Exact View Right

ALT+CTRL+RIGHT
ARROW

Scroll Exact View Up
ARROW

ALT+CTRL+UP

Pan Down Incrementally206

CTRL+WINDOWS
Key+DOWN ARROWPan Up Incrementally

CTRL+WINDOWS
Key+UP
ARROW

Pan Left Incrementally
Key+Left

CTRL+WINDOWSARROWPan Right Incrementally
Key+RIGHT

CTRL+WINDOWSARROWPan Up One Screen

PAGE UPPan Down One Screen

PAGE DOWN

Pan to Top Left

WINDOWS Key+HOME

Pan to Top Right

WINDOWS Key+PAGE
UP

Pan to Bottom Left

WINDOWS Key+PAGE
DOWN

Pan to Bottom Right

WINDOWS Key+END

Pan Down Smoothly

WINDOWS Key+DOWN
ARROWPan UP Smoothly

WINDOWS Key+UP
ARROW

Pan Left Smoothly

WINDOWS Key+LEFT
ARROW

Pan Right Smoothly

WINDOWS Key+RIGHT
ARROW

Increase Smooth Panning Speed

PLUS

Decrease Smooth Panning Speed MINUS

207

Increase Zoom Level
CTRL+PLUS (Press andhold to zoom continuously until you reach the desired zoom
level)
Decrease Zoom Level
CTRL+MINUS (Press
and hold to zoom continuously until you reach the desired
zoom level)
Zoom to Page Width

CTRL+SHIFT+W

Zoom to Page Height

CTRL+SHIFT+H

Zoom to Default Zoom Level

CTRL+SHIFT+D

Rotate Image Right

CTRL+SHIFT+R

Rotate Image Left

CTRL+SHIFT+L

Toggle Camera Light

CTRL+L

Center ImageWINDOWS Key+C(Exact View and Camera
View)

Drag Image

ALT+LEFT MOUSE
BUTTON (press andhold then move to dragimage in Exact View and
Camera View)

OpenBook Feature Hotkeys

208

Insert Bookmark

CTRL+F9

Delete Bookmark

CTRL+SHIFT+F9

Insert Comment

ALT+CTRL+M

Delete Comment

SHIFT+DELETE

Edit Comment

ALT+ENTER

Say Comment

ALT+SHIFT+
APOSTROPHE

Begin/End Highlight

CTRL+F11

Highlight Selected Text

ALT+F11

Cancel Highlight

ESC

Remove Highlight

CTRL+SHIFT+F11

Say Highlight

ALT+CTRL+F11

Toggle Highlight Announcement

ALT+SHIFT+F11

Next Highlight

F11

Prior Highlight

SHIFT+F11

Copy to Clipboard

CTRL+CCut to Clipboard (Edit mode)

CTRL+X

Paste from Clipboard (Edit mode) CTRL+V
Delete Current Page

CTRL+DELETE

Delete Character (Edit Mode)

DELETE

Dictionary

CTRL+D or F8

Edit Mode/Read-only Mode toggle CTRL+E
Move Page Down in Exact View

ALT+PAGE DOWN

Move Page Up in Exact View

ALT+PAGE UP

Insert Page Break (Edit Mode)

CTRL+ENTER

Delete Page Break (Edit Mode)

CTRL+SHIFT+DELETE

Find text

CTRL+F209

210

Find next occurrence of text

CTRL+SHIFT+F

Replace text (Edit Mode)

CTRL+H

Spell Check

F7

Thesaurus

CTRL+T

Undo

CTRL+Z

Decrease Voice Rate

ALT+CTRL+PAGE
DOWN

Increase Voice Rate

ALT+CTRL+PAGE UP

Mute Synthesizer

CTRL+F5

Close Document Window

CTRL+F4

Document Toggle

CTRL+F6

New File

CTRL+N

Open FileCTRL+O

Open Audio Directory

CTRL+R

Print

CTRL+P

Save Current Page

CTRL+SHIFT+S

Save Document

CTRL+S

Exit OpenBook

ALT+F4

Book 22

Laptop Keyboard Layout
Reading
Number Announcement Toggle

CTRL+SHIFT+N

Read Dialog Box in Tab Order

CAPSLOCK+B

Read Default Button of Dialog Box CAPSLOCK+E
Read Current Dialog Box Control
Say Character

CAPSLOCK+TAB
CAPSLOCK+COMMA

Say Word

CAPSLOCK+K

Spell WordCAPSLOCK+K twice

Spell Word Phonetically

CAPSLOCK+K threetimes

Say Line

CAPSLOCK+UP
ARROW orCAPSLOCK+I

Say Sentence

CAPSLOCK+H

Say Paragraph

CAPSLOCK+CTRL+I

Say To Cursor

CAPSLOCK+SHIFT+J

Say From Cursor

CAPSLOCK+PAGE UPorCAPSLOCK+SHIFT+L

Say Top Line of Window

CAPSLOCK+END or
CAPSLOCK+SHIFT+Y

Read Status BarCAPSLOCK+SHIFT+N
211

Say Window Title

CAPSLOCK+T

Say All

CAPSLOCK+DOWN
ARROW,CAPSLOCK+A, or F12

Skim Read

CTRL+INSERT+DOWN
ARROW

Fast Forward/Rewind (during Say All or skimming)
LEFT/RIGHT ARROWor LEFT SHIFT/RIGHTSHIFT
Silence Speech

CTRL

Audio File Navigation
Start/Stop Audio Playback

INSERT+DOWN
ARROW

Pause Playback

CTRL

Move to the Next Heading or Audio File

DOWN ARROW

Move to the Previous Heading or Audio File UP ARROW
Expand a subheading (in DAISY files only)
Close a subheading (in DAISY files only)

RIGHT ARROWLEFT ARROW

Say Current Heading or Audio FileCAPSLOCK+K

Move to the First Heading or Audio FileCTRL+HOME

Move to the Last Heading or Audio FileCTRL+END

Fast Forward Five Seconds

RIGHT ARROW or
RIGHT SHIFT

212

Rewind Five Seconds

LEFT ARROW orLEFT SHIFT

Increase audio Rate for DAISY Files

ALT+CTRL+PAGE
UP

Decrease audio rate for DAISY Files

ALT+CTRL+PAGE
DOWN

Navigation
Back SpaceBACKSPACE

Go To Bookmark

F9Open Go To Dialog box

CTRL+G

Go To Next item (page, comment, or highlight) as specified
in Go To dialog box
F5
Go To Prior item (page, comment, or highlight) as specified
in Go To dialog box
SHIFT+F5
Say Next Character (Edit Mode)

RIGHT ARROW orCAPSLOCK+PERIOD(moves by word in Readonly Mode)

Say Prior Character (Edit Mode)

LEFT ARROW orCAPSLOCK+M (moves
by word in Read-onlyMode)

Say Next WordCTRL+RIGHT ARROW,INSERT+RIGHT
ARROW, or RIGHT
ARROW when in Readonly Mode213

Say Prior WordCTRL+LEFT ARROW,INSERT+LEFT ARROW,
or LEFT ARROW whenin Read-Only Mode

Say Next LineDOWN ARROW orCAPSLOCK+O

Say Prior LineUP ARROW orCAPSLOCK+U

Say Next Sentence

ALT+DOWN ARROW

Say Prior Sentence

ALT+UP ARROW orCAPSLOCK+Y

Say Next Paragraph

CTRL+DOWN ARROW

Say Prior Paragraph

CTRL+UP ARROW orCAPSLOCK+CTRL+U

Next Page

CTRL+PAGE DOWN

Prior Page

CTRL+PAGE UP

Page Down

PAGE DOWN

Page Up

PAGE UPEnd of FileCTRL+END

Top of FileCTRL+HOME

Help

214

Context Sensitive Help

SHIFT+F1

Help

F1

Keyboard Help

INSERT+1 or
CAPSLOCK+1

Where Am I

CTRL+SHIFT+F12

Text Selection
Select Next Character (Edit Mode) SHIFT+RIGHT ARROW
Select Prior Character (Edit Mode) SHIFT+LEFT ARROW
Select Next WordCTRL+SHIFT+RIGHT
ARROW,INSERT+SHIFT+RIGHT
ARROW, or
SHIFT+RIGHTARROW
in Read-only Mode

Select Prior WordCTRL+SHIFT+LEFT
ARROW,INSERT+SHIFT+LEFT
ARROW, or
SHIFT+LEFT ARROW in
Read-only Mode

Select Next LineSHIFT+DOWN ARROW

Select Prior LineSHIFT+UP ARROW

Select to End of LineSHIFT+END

Select to Beginning of LineSHIFT+HOME

Select Next Page

SHIFT+PAGE DOWN

Select Prior Page

SHIFT+PAGE UP

Select to Beginning of Page

CTRL+SHIFT+HOME

Select to End of Page

CTRL+SHIFT+END

215

Select All text on current page

CTRL+A

Say Selected TextCAPS
LOCK+SHIFT+DOWN
ARROW or CAPSLOCK+SHIFT+A

Acquisition
Toggle Recognize Columns

CTRL+SHIFT+Z

AcquireF4 or SPACEBAR whenin Read-only Mode

Acquire and Replace Current Page CTRL+SHIFT+F4
Mail Sorter Preview

CTRL+SHIFT+F3

BuckScan Money Identifier

CTRL+M

Acquisition Context Menu

APPLICATIONS Key

Visual Settings

216

Cycle Between Views

CTRL+SHIFT+V

Font Background ColorCTRL+5

Font Size – Increase

CTRL+4

Font Size – Decrease

CTRL+3

Font Spacing – Increase

CTRL+8

Font Spacing – Decrease

CTRL+7

Font TypeCTRL+6

Toggle Two Tone

CTRL+2

Scroll Exact View Down

ALT+CTRL+DOWN
ARROW

Scroll Exact View Left

ALT+CTRL+LEFT
ARROW

Scroll Exact View Right

ALT+CTRL+RIGHT
ARROW

Scroll Exact View Up
ARROW

ALT+CTRL+UP

Pan Down Incrementally

CTRL+WINDOWS
Key+DOWN ARROWPan Up Incrementally

CTRL+WINDOWS
Key+UP
ARROW

Pan Left Incrementally
Key+Left

CTRL+WINDOWSARROWPan Right Incrementally
Key+RIGHT

CTRL+WINDOWSARROWPan Up One Screen

PAGE UPPan Down One Screen

PAGE DOWN

Pan to Top Left

WINDOWS Key+HOME

Pan to Top Right

WINDOWS Key+PAGE
UP

Pan to Bottom Left

WINDOWS Key+PAGE
DOWN

Pan to Bottom Right

WINDOWS Key+END

Pan Down Smoothly

WINDOWS Key+DOWN
ARROW

217

Pan UP Smoothly

WINDOWS Key+UP
ARROW

Pan Left Smoothly

WINDOWS Key+LEFT
ARROW

Pan Right Smoothly

WINDOWS Key+RIGHT
ARROW

Increase Smooth Panning Speed

PLUS

Decrease Smooth Panning Speed MINUS
Increase Zoom Level
CTRL+PLUS (Press andhold to zoom continuously until you reach the desired zoom
level)
Decrease Zoom Level
CTRL+MINUS (Press
and hold to zoom continuously until you reach the desired
zoom level)

218

Zoom to Page Width

CTRL+SHIFT+W

Zoom to Page Height

CTRL+SHIFT+H

Zoom to Default Zoom Level

CTRL+SHIFT+D

Rotate Image Right

CTRL+SHIFT+R

Rotate Image Left

CTRL+SHIFT+L

Toggle Camera Light

CTRL+L

Center ImageWINDOWS Key+C(Exact View and Camera
View)

Drag Image

ALT+LEFT MOUSE
BUTTON (press andhold then move to dragimage in Exact View and
Camera View)

OpenBook Feature Hotkeys
Insert Bookmark

CTRL+F9

Delete Bookmark

CTRL+SHIFT+F9

Insert Comment

ALT+CTRL+M

Delete Comment

SHIFT+DELETE

Edit Comment

ALT+ENTER

Say Comment

ALT+SHIFT+
APOSTROPHE

Begin/End Highlight

CTRL+F11

Highlight Selected Text

ALT+F11

Cancel Highlight

ESC

Remove Highlight

CTRL+SHIFT+F11

Say Highlight

ALT+CTRL+F11

Toggle Highlight Announcement

ALT+SHIFT+F11

Next Highlight

F11

Prior Highlight

SHIFT+F11

Copy to Clipboard

CTRL+CCut to Clipboard (Edit mode)

CTRL+X

Paste from Clipboard (Edit mode) CTRL+V

219

Delete Current Page

CTRL+DELETE

Delete Character (Edit Mode)

DELETE

Dictionary

CTRL+D or F8

Edit Mode/Read-only Mode toggle CTRL+E

220

Move Page Down in Exact View

ALT+PAGE DOWN

Move Page Up in Exact View

ALT+PAGE UP

Insert Page Break (Edit Mode)

CTRL+ENTER

Delete Page Break (Edit Mode)

CTRL+SHIFT+DELETE

Find text

CTRL+F

Find next occurrence of text

CTRL+SHIFT+F

Replace text (Edit Mode)

CTRL+H

Spell Check

F7

Thesaurus

CTRL+T

Undo

CTRL+Z

Decrease Voice Rate

ALT+CTRL+PAGE
DOWN

Increase Voice Rate

ALT+CTRL+PAGE UP

Mute Synthesizer

CTRL+F5

Close Document Window

CTRL+F4

Document Toggle

CTRL+F6

New File

CTRL+N

Open FileCTRL+O

Open Audio Directory

CTRL+R

Print

CTRL+P

Save Current Page

CTRL+SHIFT+S

Save Document

CTRL+S

Exit OpenBook

ALT+F4221

Book 23

Traditional (Ruby) Keyboard Layout
Reading
Read Dialog Box in Tab Order

CTRL+B

Read Status Bar

CTRL+SHIFT+F10

Say All

F10, F12 or NUM PAD
ENTER

Skim Through Document

SHIFT+F12

Fast Forward/Rewind (during Say All or skimming)
LEFT/RIGHT ARROW orLEFT SHIFT/RIGHTSHIFT
Silence Speech

CTRL

Audio File Navigation
Start/Stop Audio Playback

F10, F12 or
NUM PAD
ENTER

Pause Playback

CTRL

Move to the Next Heading or Audio File

DOWN
ARROW

Move to the Previous Heading or Audio File UP ARROW
Expand a subheading (in DAISY files only)

222

RIGHT
ARROW

Close a subheading (in DAISY files only)
ARROW

LEFT

Say Current Heading or Audio File

NUM PAD 5

Move to the First Heading or Audio FileCTRL+HOME

Move to the Last Heading or Audio FileCTRL+END

Fast Forward Five Seconds

RIGHT
ARROW or
RIGHT SHIFT

Rewind Five Seconds

LEFT ARROWor LEFTSHIFT

Increase audio Rate for DAISY FilesCTRL+2 or
NUM PADASTERISK

Decrease audio rate for DAISY FilesCTRL+1 or
SHIFT+NUM
PAD
ASTERISK

Navigation
Go To Bookmark

F9Open Go To Dialog box

CTRL+G

Go To Next item (page, comment, or highlight) as specified
in Go To dialog box
F5
Go To Prior item (page, comment, or highlight) as specified
in Go To dialog box
SHIFT+F5

223

Say Next Character (Edit Mode)

RIGHT ARROW (moves
by word in Read-onlyMode)

Say Prior Character (Edit Mode)

LEFT ARROW (moves
by word in Read-onlyMode)

Say Next Word (Read-only Mode) RIGHT ARROW
Say Prior Word (Read-only Mode) LEFT ARROW
Say Next LineDOWN ARROW

Say Prior LineUP ARROW

Say Next Paragraph

CTRL+DOWN ARROW

Say Prior Paragraph

CTRL+UP ARROW

Next Page

CTRL+PAGE DOWN

Prior Page

CTRL+PAGE UP

Move Up One Screen

PAGE UP

Move Down One Screen

PAGE DOWN

End of FileCTRL+END

Top of FileCTRL+HOME

Help

224

Help

F1 or NUM PAD MINUS

Help, context-sensitive help

SHIFT+NUM PAD
MINUS or SHIFT+F1

Key Describer toggle

CTRL+F12

Where Am I

NUM PAD 7

Text Selection
Select Next character (Edit Mode) SHIFT+RIGHT ARROW
Select Prior character (Edit Mode) SHIFT+LEFT ARROW
Select Next WordCTRL+SHIFT+RIGHT
ARROW orSHIFT+RIGHT ARROW
in Read-only Mode

Select Prior WordCTRL+SHIFT+LEFT
ARROW orSHIFT+LEFT ARROW in
Read-only Mode

Select Next LineSHIFT+DOWN ARROW

Select Prior LineSHIFT+UP ARROW

Select Next Page

SHIFT+PAGE DOWN

Select Prior Page

SHIFT+PAGE UP

Select to beginning of page

CTRL+SHIFT+HOME

Select to end of page

CTRL+SHIFT+END

Select to beginning of line

SHIFT+HOME

Select to end of line

SHIFT+END

Select All text on current page

CTRL+A

Acquisition
Toggle Recognize Columns

CTRL+SHIFT+Z

Acquire (Edit Mode)F4 or NUM PAD INSERT225

Acquire (Read-only Mode)SPACEBAR, F4, or
NUM
PAD INSERT

Acquire and Replace Current Page CTRL+SHIFT+F4
Mail Sorter Preview

CTRL+SHIFT+F3

BuckScan Money Identifier

CTRL+M

Acquisition Context Menu

SHIFT+F10

Visual Settings

226

Cycle Between Views

CTRL+SHIFT+V

Font size – increase

CTRL+4

Font size – decrease

CTRL+3

Font / Background ColorCTRL+5

Font type

CTRL+6

Font spacing – increase

CTRL+8

Font spacing – decrease

CTRL+7

Scroll Exact View Down

ALT+CTRL+DOWN
ARROW

Scroll Exact View Left

ALT+CTRL+LEFT
ARROW

Scroll Exact View Right

ALT+CTRL+RIGHT
ARROW

Scroll Exact View Up
ARROW

ALT+CTRL+UP

Pan Down Incrementally

CTRL+WINDOWS
Key+DOWN ARROWPan Up Incrementally

CTRL+WINDOWS
Key+UP
ARROW

Pan Left Incrementally
Key+Left

CTRL+WINDOWSARROWPan Right Incrementally
Key+RIGHT

CTRL+WINDOWSARROWPan Up One Screen

PAGE UPPan Down One Screen

PAGE DOWN

Pan to Top Left

WINDOWS Key+HOME

Pan to Top Right

WINDOWS Key+PAGE
UP

Pan to Bottom Left

WINDOWS Key+PAGE
DOWN

Pan to Bottom Right

WINDOWS Key+END

Pan Down Smoothly

WINDOWS Key+DOWN
ARROWPan UP Smoothly

WINDOWS Key+UP
ARROW

Pan Left Smoothly

WINDOWS Key+LEFT
ARROW

Pan Right Smoothly

WINDOWS Key+RIGHT
ARROW

Increase Smooth Panning Speed

PLUS

Decrease Smooth Panning Speed MINUS

227

Increase Zoom Level
CTRL+PLUS (Press andhold to zoom continuously until you reach the desired zoom
level)
Decrease Zoom Level
CTRL+MINUS (Press
and hold to zoom continuously until you reach the desired
zoom level)
Zoom to Page Width

CTRL+SHIFT+W

Zoom to Page Height

CTRL+SHIFT+H

Zoom to Default Zoom Level

CTRL+SHIFT+D

Rotate Image Right

CTRL+SHIFT+R

Rotate Image Left

CTRL+SHIFT+L

Toggle Camera Light

CTRL+L

Center ImageWINDOWS Key+C(Exact View and Camera
View)

Drag Image

ALT+LEFT MOUSE
BUTTON (press andhold then move to dragimage in Exact View and
Camera View)

OpenBook Feature Hotkeys

228

Copy text

CTRL+CCut text (Edit mode)

CTRL+X

Paste text (Edit mode)

CTRL+V

Delete Current Page

CTRL+DELETE

Delete Character (Edit Mode)

DELETE

Dictionary

CTRL+D or F8

Edit Mode/Read-only Mode Toggle CTRL+E
Move Page Down in Exact View

ALT+PAGE DOWN

Move Page Up in Exact View

ALT+PAGE UP

Insert Page Break (Edit Mode)

CTRL+ENTER

Delete Page Break (Edit Mode)

CTRL+SHIFT+DELETE

Find text

CTRL+F

Find next occurrence of text

CTRL+SHIFT+F

Replace text (Edit Mode)

CTRL+H

Spell Check

F7 or CTRL+K

Spell Word

F3 twice or NUM PAD 5
twice

Spell Word PhoneticallyF3 three times or NUM
PAD 5 three times

Thesaurus

CTRL+T

Undo

CTRL+Z

Insert Bookmark

CTRL+F9

Delete Bookmark

CTRL+SHIFT+F9Close current document

CTRL+F4 or CTRL+W

Decrease Voice Rate

CTRL+1 or SHIFT NUM
PAD ASTERISK

Increase Voice Rate

CTRL+2 or NUM PAD
ASTERISK
229

Mute Synthesizer

CTRL+F5

Document Properties

CTRL+R

Exit OpenBook

ALT+F4

New File

CTRL+N

Open FileCTRL+O

Print current document

CTRL+P

Save current document

CTRL+S

Toggle Windows

CTRL+F6

Word CountSHIFT+F7

Using a Laptop Keyboard Layout –Traditional
You can use OpenBook on a portable notebook or laptop
computer. However, most portable computers do not havestandard 17-key keypads. We have therefore assigned
alternate keys to the OpenBook NUM PAD functions.

230

AcquireF4 or SPACEBAR

Delete Page

CTRL+DELETE

Speak

F10 or F12

SelectENTER

EscapeESC

Key Describer

CTRL+F12

Where Am I?

SHIFT+CTRL+F12

Help

F1

Voice Rate

CTRL+1 and CTRL+2

Move UpUP ARROW

Move Down

DOWN ARROW

Move LeftLEFT ARROW

Move Right

RIGHT ARROW

Page Up

PAGE UP

Page Down

PAGE DOWN

231