Guide to Living in Hiroshima Chapter 5 Public Opinion Reflected in Prefectural Politics

The Hiroshima Prefectural Government has established the following systems so that opinions andsuggestions from residents of Hiroshima Prefecture, regardless of their nationality, can be reflected inprefectural politics. Please make use of these systems.
(1) Hiroshima Prefectural Government Feedback website
The Hiroshima Prefectural Government Feedback website has been set up to reflect
constructive opinions and suggestions from residents of Hiroshima Prefecture in prefecturalpolitics. In principle, replies to the opinions and suggestions that we receive will be sent by thedivision or office in charge within 10 days from the date of receipt.
For opinions and suggestions related to educational administration and police practices,
dedicated pages have been added to the website. There is another page for you to send youropinions and suggestions directly to the division or office in charge. You may also send them bymail, fax or email.
Contact

Branding and Communication Strategy Team, General Affairs Bureau,

Hiroshima Prefectural Government

Tel: 082-513-2378

URL: https://www.pref.hiroshima.lg.jp/soshiki/19/1171540420003.html(2) Disclosure System for Administrative Documents
The Hiroshima Prefectural Government has established the following system through which
information on prefectural politics in written form is disclosed to residents of Hiroshima
Prefecture, in order to deepen their understanding of and trust in prefectural politics, and further
facilitate their participation in politics.
◇◇ Outline of the system◇◇① Documents/materials subject to disclosure request
Documents, drawings, photographs, and electromagnetic records created or obtained by staffof implementing agencies in the course of their duties and possessed by the agencies fororganizational purposes② Persons/organizations that can request disclosure
Any person or organization can request the disclosure of administrative documents andmaterials by implementing agencies.
③ How to disclose documents/materials
Documents and materials are made available for inspection and copying.
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暮らしのき広島 第５章 県政への意見反映④ Procedures from disclosure request to disclosure
AContact points for disclosure request
Prefectural Government Administrative Information Corner (1st floor, PrefecturalOffice South Building) and local administrative organs

B

How to request disclosureA person or organization wishing to request disclosure must fill out a disclosure
request form and submit it to the relevant contact point. An official seal is not required
to make a request. Submission also possible via post or the Hiroshima Prefecture
Online Application System.

C

Determination of disclosure
If documents and materials subject to disclosure contain personal information orother nondisclosure information, a portion of the documents and materials that containsuch information cannot be disclosed.
The determination of whether or not the documents and materials are disclosed willbe made within 15 days from the date that the request is accepted, and will be notified
in writing (Notice of Determination) to the person or organization that made therequest. The determination may be delayed for unavoidable reasons.
In the case of disclosure, the date, time, and location of disclosure will be notified. In
the case of nondisclosure or delay of determination, the reasons for these results will benotified.

DImplementation of disclosure
For the implementation of disclosure, the person or organization that made therequest must bring the Notice of Determination to the appointed location at theappointed date and time. An official seal is not required.
There is no charge for inspection of the disclosed documents and materials, while
there is a fee charged for copying them (10 yen per sheet up to A3 size,
black-and-white). Postage will be charged if copies are sent by mail.

For more information on the implementing agencies and procedures of this system, pleasecontact the division below.
In addition, please check the Hiroshima Prefecture website(※).
※Please search “Hiroshima Prefecture request for disclosure of information”[h1]https://www.pref.hiroshima.lg.jp/soshiki/6/1253773478458.html
Contact

Information Disclosure Group, General Affairs Division, GeneralAffairs Bureau, Hiroshima Prefectural Government
Tel: 082-513-2380( * ) For request for the disclosure of administrative documents and materials to the
Public Safety Commission and the prefectural police chief, please contact theInformation Disclosure Center, Hiroshima Prefectural Police.

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Guide to Living in Hiroshima Chapter 5 Public Opinion Reflected in Prefectural Politics(3) Disclosure System for Personal Information
The Hiroshima Prefectural Government has established the following system through which
personal information (private information) possessed by prefectural organs is disclosed to theperson in question.
◇◇ Outline of the system◇◇① Personal information
Personal information refers to information that pertains to private affairs of an individual andthat can identify the particular individual.
Personal information includes all information from which a particular individual can beascertained, including the person’s name, address, date of birth, family status, occupation, andincome.
② Personal information subject to disclosure request
Personal information recorded in documents, drawings, and photographs created or received
by staff of implementing agencies in the course of their duties and managed by the agencies
after the procedures for approval and display are completed, and personal information recorded
in magnetic media, such as magnetic tapes and discs, that contain information created or
obtained by staff of the agencies in the course of their duties and are managed by the agencies③ Persons who can request disclosure
Any person whose personal information is possessed by implementing agencies④ How to disclosure personal information
Personal information is made available for inspection and copying.
⑤ Procedures from disclosure request to disclosure
A Contact points for disclosure request

B

Prefectural Government Administrative Information Corner (1st floor, PrefecturalOffice South Building) and local administrative organs that possess the personal
information subject to disclosure
How to request disclosure
A person wishing to request disclosure must fill out a disclosure request form andsubmit it to the relevant contact point. Some form of documentation, such as a driver’s
license and a health insurance card, proving that the person requesting the disclosure ofpersonal information is the same as the person in question, must also be submitted orpresented. A personal seal is not required to make a request.

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暮らしのき広島 第５章 県政への意見反映

C

Determination of disclosure etc.
If personal information subject to disclosure contains other people’s personal
information or other nondisclosure information, the portion of the personal informationthat contains such information cannot be disclosed.
The determination of whether or not the personal information is disclosed will bemade within 15 days from the date that the request is accepted, and will be notified inwriting (Notice of Determination) to the person that made the request. The
determination may be delayed for unavoidable reasons.
In the case of disclosure, the date, time, and location of disclosure will be notified. In
the case of nondisclosure or delay of determination, the reasons for these results will benotified.

DImplementation of disclosure
For the implementation of disclosure, the person that made the request must bring theNotice of Determination to the appointed location at the appointed date and time. Someform of documentation, such as a driver’s license and a health insurance card, provingthat the person requesting the disclosure of personal information is the same as theperson in question, must also be submitted or presented. A personal seal is not required.
There is no charge for inspection of the disclosed personal information, while there isa fee charged for copying it (10 yen per sheet up to A3 size, black-and-white).

For more information on the implementing agencies and procedures of this system, pleasecontact the division below.
In addition, please check the Hiroshima Prefecture website (※).
※Please search “Hiroshima Prefecture request for disclosure of self-information”
https://www.pref.hiroshima.lg.jp/soshiki/6/1172054604288.html

Contact

Information Disclosure Group, General Affairs Division, GeneralAffairs Bureau, Hiroshima Prefectural Government
Tel: 082-513-2380( * ) For request for the disclosure of personal information to the Public Safety
Commission and the prefectural police chief, please contact the Information
Disclosure Center, Hiroshima Prefectural Police

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Guide to Living in Hiroshima Chapter 5 Public Opinion Reflected in Prefectural Politics(4) Observation of Prefectural Assembly Regular Sessions and Committee Meetings① Observation of regular sessions
Regular sessions of the prefectural assembly are generally held four times a year in February,June, September and December, and special sessions are held as needed. The regular sessions
are, in general, open to the public for observation. (Sessions are also broadcast over theinternet.)② Observation of regular session records
Meeting minutes that record questions, answers, and views exchanged at prefecturalassembly sessions are available for inspection at the Prefectural Government AdministrativeInformation Corner, Archives, Prefectural Library, municipal government offices, Hiroshima
City Central Library and other locations. Meeting minutes of the past (from the special sessionof May 1991) can also be viewed on the website of the Hiroshima Prefectural Assembly.
③ Observation of committee meetings
Meetings of standing committees are held during the period of regular sessions of theprefectural assembly and are generally held on the 19th of each month when the regularsessions are closed. Special meetings are also held as needed. The deliberations of thesemeetings can be viewed via TV monitor in a meeting room on the first floor of the assemblybuilding. (General review meetings of the special committees on budget and on accountsettlement are also broadcast over the internet.)④ Petitions and appeals
Petitions and appeals may be submitted to the prefectural assembly to voice your opinions
and requests regarding prefectural administration.
The prefectural assembly examines the submitted petitions and appeals from various
perspectives and asks executive agencies to take appropriate measures when these petitions andappeals are deemed beneficial to prefectural politics and residents of Hiroshima Prefecture.
Petitions must be submitted through the referral of a prefectural assembly member, while
appeals may be submitted without it.

Contact

Proceedings Division, Hiroshima Prefectural Assembly Secretariat
//: Tel: 082-513-4732
: Tel: 082-513-4731

URL: https://www.pref.hiroshima.lg.jp/site/gikai/

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