SCIS2024 Night Session Presentations Guidelines
Updated on december 26, 2023 ver.2
Date: Thursday, January 25, 2024 [Day 3] 19:00-21:00 JST (tentative)
Venue: Dejima Messe Nagasaki, 2F Convention Hall 3 & 4 (tentative)
Format: Local presentations only *No hybrid sessions will be held.
■ Presenter Qualifications
Presenters must be registered with SCIS2024.
■ Presentation contents
Call for P* (Papers, Posters, Presentations, etc.), letter, various reports or claims, jokes, etc.
Please refrain from introducing your company or products. If you are not sure whether or not yourpresentation is appropriate for the SCIS Night Session, please contact the Night Session Director.
■ Presentation languages
Japanese or English■ Steps to presentation
StepsDescription
1. Application Period: Wednesday, January 17, 2024 - Wednesday, January 24, 2024, 21:00
for presentation JST (Deadline)
Method: Please register your presentation information to the Night Session
Presentation Application Form on the "Registration & Fees" page of SCIS2024
website.
2. Preparation
A link for uploading presentation materials will be sent to the presenter's e-mailaddress registered at the time of application. If you wish to use the materials,
please upload them by 18:00 on January 25 (one hour before the start of thenight session).
3. On the day
The program for the night session will be emailed to SCIS2024 participantsaround noon. Please check the program and arrive at the venue before yourpresentation.
4. Presentation
You will make your presentation on site using the PC provided by theorganizing committee. (hereinafter reffered to as ‘providing PC’)
The detailed flow is shown below and in the figure below.
① Secure your own seat in the audience area. We recommend that you take aseat near the stage where you can easily move to present.
② When the order of presentation is approaching, please go to the waiting areafor presenters at the front of the venue. Please bring your own PC with you.
* Your PC may be used as a backup in case of any problems with theprojection of materials on the providing PC.
③ When it is your turn to present, please move to the desk on the stage withyour PC and present your presentation using providing PC.
④ After your presentation, please move to your seat with your PC.

Figure: Presentation flow in convention hall 3,4■ Important points Application➢ In case of a large number of applications, applications will generally be accepted on a firstcome, first-served basis.
 Presentation materials➢ As a rule, materials must be uploaded by 18:00 on January 25. We will project the materials
which uploade to the PC by 18:00. Please note that we may not be able to respond to any
updates of materials after the deadline.
➢ Please follow the IEICE copyright rules (link). In particular, please refrain from using
copyrighted materials such as music and images. If you have no choice but to use suchmaterials, please follow the rules and procedures in advance.
➢ Materials are only supported in pdf or pptx format. In order to prevent problems such as
misalignment of materials during projection, we recommend that materials are in pdf format,
except in the case of using video, etc.
 Providing PC➢ The following PC will be used at the venue.
 Let'sNote CF-SZ6
 OS: Windows
 Available applications: Adobe Acrobat, Microsoft PowerPointYour PC➢ Only HDMI cables are available for projecting materials. Therefore, please bring a PC
with an HDMI port. Alternatively, please bring a PC and an adapter to convert from HDMI
to the appropriate port associated with your PC.
At the time of presentation➢ Please follow the instructions of the moderator. Presentations which differ from theinformation provided in the application will not be allowed.
➢ Presenters will be allocated the presentation time they have requested, but the presentation
time may be shortened depending on the number of applications.
➢ If the time is greatly exceeded, we may force you to terminate your presentation.
➢ If you cannot make it to the presentation order for some reason, please contact the nightsession director in advance. If you do not contact us in advance, we may cancel yourpresentation.

■ Contact Us
If you have any other questions about the night session, please feel free to contact us below.
Date and Time
Until January 25th
18:00
(until 18:00 on the dayof the night session)
After January 25th
18:00

For inquiries, please contact
Person in charge of night session in SCIS 2024 organizing committee:
scis2024-night-out[at]rdgml.intra.hitachi.co.jp* Please note that we may not be able to respond to e-mails after 18:00
on the day of the event.
Please come to the office or contact the office members directly at thenight session venue.
Thank you.