33rd, Beppu, Oita

33rd ISTS Exhibition Conditions, Beppu, Oita
Exhibition Committee of the 33rdISTS

1.

General Provision:
This regulation is sponsored by the 33rd International Symposium on Space Technologyand Science and The Japan Society for Aeronautical and Space Sciences. Co-sponsoredby Nano-Satellite Symposium Organizing Committee (NSAT) and Low Cost Planetary
Mission Conference (LCPM), it stipulates the procedure of the exhibition to be held as oneof the projects to hold the “33rd International Symposiums on Space Technology andScience”, in Beppu City, in February 2022.

2.

Formal Name
33rdISTS International Space Exhibition

3.

Organizers
33rdISTS Organizing Committee, Exhibition Committee
The Japan Society for Aeronautical and Space Sciences (JSASS)

4.

Co-sponsors
10thNano-Satellite Symposium Organizing Committee (NSAT)
14thLow Cost Planetary Mission Conference (LCPM)

5.

Name of the Exhibition and Exhibition Theme
Beppu in Oita: “Beautiful Harmony of Earth and Space for Sustainable Future”

6.

Opening Period and Venue- Period Feb 26 (Sat.) – Mar 2 (Wed.), 2022 10:00 – 17:00- Venue Beppu International Convention Center (B-con Plaza)
Convention Hall Arena (about 1,329 ㎡)
General information about Beppu Arena will be available at thewebsite below.
https://www.b-conplaza.jp/-33rdISTS International Space Exhibition is open not only to ISTS participants but also tothe public free of charge.

7.

Exhibit Items:
The Exhibition will include actual equipment and parts, models, panels, and videos thatwill introduce the current status and future plans of various aerospace-relatedorganizations, groups interested in future use in the aerospace field, and a wide range oforganizations involved in manufacturing in science and technology.

8. Exhibition Format① Booth Exhibition - Shell Scheme Stand
1. Please use the booth prepared by the exhibition committee. Exhibitors with a Shell
Scheme Stand must use the system erected by the Exhibition Committee. Shell
Scheme Stands are available in units of 3m×3m and a height of 2.4m.
2. The size and font of the company name plate will be produced and installed by theexhibition committee. Install 2 arm spots (100W) per booth.
3. Each unit includes side panels, a back panel, 2 spotlights, nameplate with general
letters and an electrical main of 1.5kw with twin sockets. Exhibitors who need multiple

units should contact the Exhibition Committee.
4.

Image of Shell Scheme Stand
Exhibition booth image:●Exhibition Space（3ｍ*3ｍ=9 ㎡）●The company plate（Ｗ900mm*Ｈ300mm）●Electric capacity companies 1.5kw limit●1 Outlet with 2 sockets●Arm spot lights(100W) 2lights※Other than this as a condition, each company will
do the construction separately.

② Island Exhibition
The Island Exhibition will be provided if the exhibitor desires an exhibition area of 50 ㎡
or more. However, the shape may need to be adjusted.
③ The Island Exhibition will be provided only for the exhibition area, and the exhibitors arerequested to decorate the foundation work by the exhibition committee. However,exhibitors will be asked to provide drawings such as exhibition features to adjust theelectric capacity, power supply installation location, etc.
Panel Standspot light

Panel Stands Exhibition Image:
Panels are available in unit of 0.9m×2.1m.
Exhibitors with a panel stand must use thesystem erected by the exhibition committee.
Exhibitors can place a small desk forbrochures※Other than this as a condition, eachcompany will do the construction separately.
9.
For Addition Work:In case of additional construction, please
consult with the exhibition committee and carry out at the exhibitor’s expense.
10. Disaster prevention regulations for decorative materials:
Please be sure to observe the following regarding the decorative materials used in theexhibition hall.
① For plywood veneer, printed veneer, etc., use flameproof treated boards regardless ofthickness.
② When attaching a think cloth or paper with folds to the flameproof plywood or fastening
with nails, use a flameproof material. However, it can be used because it is considered
as flameproof plywood if a thin cloth or paper is stuck to the whole surface.
③ Carpet, curtains, flags (banners), fiberboards, artificial flowers, fabrics, paper, andother flammable materials should be flameproof. Each of these items must be labeledwith a flameproof label.
④ Please do not use Styrofoam, Hong Kong flower, urethane, polyester, nylon, etc. as it
is difficult to give flame resistance.
During the construction period or the session, there is an inspection by the competent fire
department, and the object without the flameproof indication may be ordered to beremoved.
11. Exhibit fees and expense:
In accordance with the exhibition format defined in Section 7, the exhibition fees andexpense are set forth below. However, regardless of the exhibition format, the exhibitor isresponsible for all expenses related to the transportation, installation and removal of theexhibition area. The consumption tax will be applied at the time of payment.
① Booth exhibition fee (planned)
1 booth: W3.0ｍ×D3.0ｍ×H2.4ｍ250,000yen (tax not included)( Section 7 includes foundation work as specified in (1)).
② Island Exhibition fee (planned)
Island Exhibition: more than 50 ㎡ 20,000 円/㎡(tax not included)(The shape may be adjusted separately )③ Panel Exhibition fee (Planned)
1panel: W0.9ｍ×H2.1ｍ50,000 円(tax not included)④ Electricity usage fee (planned)
As a general rule, the exhibitor is responsible for the electricity charges, which arebilled after the exhibition
12. Electrical Power Supply
Electrical power supply is available at the expense of the exhibitor. Exhibitors who needelectrical power should apply to Exhibition Committee in writing. The Exhibition Committee
will send the invoice for the electricity fee after the end of the exhibition.
The following type of electricity is available.
-100v 60 Hz single phase-210v 60 Hz triple phase
13. Water and Drainage ServiceExhibitors who need water and drainage service should apply to Exhibition Committee inwriting.
14. Carry-in/ Carry-out related① Date and time of delivery
・ Delivery/Decorative: Friday, February 25 09: 00 to 17: 00 (planned)
・ Withdrawal/Removal: Wednesday, March 2 from 18: 00 to 22: 00 (planned)
Thursday, March 3 09: 00 to 12: 00 (planned)*We will let you know the details of the delivery later.
② Floor Loading Capacity
If you want to display heavy items, please contact the secretariat.
③ Carry-in/ Carry-out vehicles:
A large truck can be used to carry in and out the items, but they are unloaded at thecarriage entrance and the items on display are moved to the booth by a cart. Vehicles
are not allowed in the theater.
15. Security Management① B-Con Plaza, where the exhibition hall is located, will lock all entrances and exits
except during opening hours (9: 00 ~ 22: 00). Security guards patrol during theopening hours of B-Con Plaza except for the exhibition hours, but there is nopermanent or regular patrol. The security guards at the venue will patrol and confirm
that all entrances and exits are locked outside of the exhibition hours, but there will
be no resident or show patrol.
② The Exhibition Secretariat manages the entry and exit of exhibitors and event
participants outside of the exhibition hours by presenting their identification cards(conference participation certificate, exhibitor badges) and checking them against thelist of prior applicants at the entrance of the exhibition hall.
16. Protection and management of exhibits① The exhibitor assumes all responsibility for the management of the exhibits during theexhibition. Exhibitors are encouraged to provide appropriate insurance against
damage to their exhibits due to unforeseen accidents during the entire period fromshipment to exhibition and return.
② As a safety measure for the exhibition hall, the exhibition committee sets up andoperates the hall in accordance with the instructions of the local fire department andthe hall safety regulations. In addition, event insurance will be provided during theevent in order to deal with the accident of the visitor at the opening.
③ The Exhibition Committee shall not be liable for any damage or loss of the Exhibits
due to theft or force majeure such as natural disaster.
17. Prohibited matters
No fire, also, smoking is prohibited in the theater. Please do not bring combustibles
such as gasoline, alcohol and kerosene, explosives such as compressed gas, orunstable substances based on combustibles or explosives into the venue without
permission from the exhibition committee.
18. Identification card
① The exhibition committee will distribute designated exhibitor badges with the exhibition
name and the exhibitor name to each exhibitor. This is my identification card for theduration of the session. Please make sure to wear the exhibitor's badge when youenter the exhibition hall during the exhibition or during the work of carrying in and out
the exhibits.
② Exhibitor badges are only valid for entry to the exhibition hall. You cannot enter thesession hall. However, you can enter the opening ceremony, special session andwelcome reception.
19. Payment of exhibition fees, etc.
We will send you an invoice for the exhibition fee immediately after the end of theexhibition, so please transfer it to the designated bank by the end of April 2022. (If it isnot convenient for you, please let us know in advance.) Additional expenses such as
construction and rental items will be requested directly from the vendor after theexhibition.
20. Transportation of Exhibits, etc.
The facility (B-Con Plaza) does not accept packages, so it is not possible to send
packages in advance. The exhibitor is responsible for receiving the package on the dayof delivery. Also, we cannot keep it at the exhibition committee.
21. Other① If possible, please write both Japanese and English on the explanation panels about
the exhibits.
② The list of exhibitors is attached to the program distributed to the symposium
participants.
③ We will create a guidebook to introduce exhibitors and exhibits at the exhibitioncommittee. Each exhibitor is requested to provide the manuscript for publication.
22. New Coronavirus Disease (covid-19) Information Related
Please use according to the guidelines of B-Con Plaza.(Beppu ) note that organizer may
ask you to take measures against new coronavirus infections.
https://www.b-conplaza.jp/img/pdf/guideline_B-con_20201201.pdf

23. Deadline for exhibit applications and contact information
Please send your application form to the following office by Friday, October 29, 2021. If
you have any questions or need further explanation about the mentioned conditions,please do not hesitate to contact the Exhibition Secretariat.
Secretariat of the 33 ISTS Organizing Committee
4-1- 21, Nihonbashi-Muromachi Chuo-ku, Tokyo 103 0022, JapanThe 4th floor of Kinsan Building, in the Japan Society for Aeronautical and SpaceSciences
Tel: 03-6262-5313 E-Mail: secretariat@ists.or.jp