Summary of the Terminal Evaluation
1. Outline of the ProjectCountry:The Republic of India

Project title:The Assistance for the Introduction of ITS
related to Hyderabad Outer Ring Road Construction Project

Issue:Land Transport･Urban

Cooperation scheme:Technical Cooperation

Transportation
Division in charge :Total cost(At the Terminal Evaluation):272million Japanese

Economic Infrastructure Department

yen(R/D):January 2010 –Partner Country’s Implementing Organization:

June 2011

Hyderabad Growth Corridor Limited (HGCL)(Extention):January

Supporting Organization in Japan:ALMEC CORPORATION,

2010 – October 2013

East Nippon Expressway Company Limited
Related Cooperation:

Periodof
Cooperation

 Hyderabad

Outer

Ring

Road

Project(ODA

Loan

project)(Phase I signed on March 2008, Phase II signed on
November 2008)
 Special

Assistancefor

Project

Implementationfor

Hyderabad Outer Ring Road Project (September 2008- May
2009)
 The Assistance for the Introduction of ITS on Road Network
in Hyderabad Metropolitan Area (August 2011 - January
2013)
1-1 Background of the Project
Phase I and Phase II of the agreement of the ODA loan project entitled “ Hyderabad Outer Ring
Road Project” were signed in March and November 2008 respectively between the governments ofJapan, through the Japan International Cooperation Agency (JICA), and the Republic of India with
the Hyderabad Growth Corridor Limited (HGCL) as executing agency. Although the Outer Ring
Road (ORR) Phase II includes a component on the introduction of intelligent transportation systems(ITS) including electronic toll collection (ETC) system, HGCL does not have enough experiences
for operating and maintaining highway with ITS. It is essential to transfer the technical skills andknowledge for HGCL in order to implement the Project effectively.
In order to support the implementation of the ITS component, JICA conducted a Special
Assistance for Project Implementation for Hyderabad Outer Ring Road Project from September
2008 to May 2009 and formulated the implementation plan and proposed an institutional setup to
manage the ITS.
Because high-level expertise in ITS is required, so far it has been extremely difficult for HGCL tohandle the implementation of the project alone.
Under the circumstance, JICA started the technical cooperation project titled “ The Assistance for
the Introduction of ITS related to Hyderabad Outer Ring Road Construction Project” in Februaryviii

2010 in cooperation with HGCL. The Objectives of the Project are the following : 1. To conduct thesurvey for collecting toll and introducing the ITS, 2. To solve problems related to operation &maintenance (O&M) issues and preparation of detailed operation charts, 3. To prepare the tender of
ITS components and institutional setup for optimal operation and management of toll collection
system for the ORR, 4. To conduct trial experiments on ETC, 5. To assist the development of
HTMS.
1-2 Contents of Cooperation(1)

Overall Goal :By responding to increasing road traffic demands through the construction of the Outer Ring Roadand major radial roads in the Hyderabad metropolitan area in India’s southern state of Andhra
Pradesh, traffic congestion in the city is eased and regional economic development is promoted.
(2)

Project Purpose :For the purpose of contributing toward smooth implementation and enhancing development effectof Hyderabad Outer Ring Road Construction Project, a smooth introduction of effective O&M(operation and management)system and ITS to the relevant organizations are achieved.
(3)1)

Outputs :By conducting necessary surveys/ studies regarding the optimal way of toll collection andsmooth ITS introduction, problems related to operation & maintenance (O&M) issues andpreparation of detailed operation charts are solved.

2)

Setup for the smooth procurement of necessary ITS components are completed.

3)

Institutional setup for optimal operation and management of toll collection system for the
ORR is promptly and firmly completed, and preparation for toll collection system iscompleted.

4)

Trial experiments on ETC are conducted, and necessary proposals regarding full-scale
operation of ETC are made.

(4)

Inputs (As of 30th April ):Japanese side:
Number of Japanese experts dispatched:17

Number of trainees dispatched in Japan:2

Local Operation Cost : 16,661,190 Rupee
Indian side:
Number of Counterparts:4(1 General Manager, 1 Assistant General Manager and 2 Traffic &Transportation Engineers)
Project office : Provided in the part of HMDA building
2. Outline of the Evaluation team
Team
Japaneseside

LeaderCooperation
Planning 1

Senior Advisor to the Director General,
Mr.Yoshihiro KAKISHITA

Economic Infrastructure Department, JICATokyo

Mr. Yusuke TSUMORI

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Deputy Director, Transportation and ICT
Division

3,

Economic

InfrastructureDepartment, JICA Tokyo
Cooperation
Planning 2
Evaluation
AnalystIndian side
Period of
Evaluation

Mr. Sanjeev MOHOLKAR
Ms.Chiaki YAMADA

Principal Development Specialist, JICA
India OfficePegasus Engineering Corporation

Mr. I.Samuel Anand KUMARManaging Director, HGCL

Mr. N.Surya Prakash REDDY

Chief General Manager, HGCL

Mr. B.Anand MOHAN

General Manager, HGCL

5th August – 16st August 2013

Type of
Evaluation

Terminal Evaluation

3. Results of Evaluation
3–1 Project Achievement(1) Achievement of Project Purpose:Partially Achieved
According to the results of the interviews with persons concerned to the Project, technicalknowledge and skills have been transferred from the ITS Assistant Team (comprised of the Japaneseexperts and local consultants) to HGCL staffs to some extent. On the other hand, necessary
documents for the tendering and operation of both TMS and HTMS have been prepared and the roadmap for establishment of TMS and HTMS on ward was prepared by HGCL. The preparation forestablishment of ITS was almost completed and according to the implementation schedule, ETC
trial will be started from December 2014 and HTMS operation will be from December 2015.
(2) Achievement of Outputs< Output 1 > Fully Achieved
The survey for setting the appropriate toll has been conducted in April and May in 2010. Resultsof the survey were analyzed and a model was developed to find an appropriate toll rate. ITS
components have been reviewed, and the components to be introduced to the ORR have been
selected. TMS includes ETC system and Touch & Go, and HTMS includes automatic incident
detection system using video camera, emergency call box system, traffic information system that
displays traffic information using on variable message sign.
In order to promote Touch & Go and ETC, both Touch & Go and ETC cards were planned to be
distributed to frequent users of the ORR. The detail plan for ETC trial has been prepared. The
detailed schedule of ITS introduction prepared by HGCL with the assistance of the ITS AssistanceTeam. It will be updated by HGCL after the Termination of the Project.
< Output 2 > Almost Achieved
Draft tender documents for the procurement of TMS, TMS operation agency, HTMS, HTMS
operation agency and ITS consultant were developed by the ITS Assistant Team and submitted to
the HGCL after the confirmation. The setup for procurement of ITS components have been almost
completed although it is not expected to be completed by the termination of the project.
< Output 3 > Partially Achieved
Establishment of toll collection system for the ORR is not completed yet. As the preparation toxestablish the toll collection system, six bidders have been qualified for tendering of TMS. The
tender evaluation has been carried out by HGCL with the assistance of the ITS Assistant Team andthe recommendation was approved by the Technical Advisory Committees (TAC). However, TMS
tender could not be finalized due to legal problems between HGCL and the tenderers. The draft
TMS Operation Manuals and Forms were prepared by the ITS Assistance Team and submitted to
HGCL in December 2012.The training was planned after TMS contractor and TMS operation
agency have been selected. As both of them are not yet selected by HGCL, the training activities for
HGCL staff and TMS operation agency staff have been cancelled.
Due to some external factors such as legal problems, institutional setup and preparation of toll
management system are not expected to be completed by the termination of the project.
< Output 4 > Not Achieved
Technology of ETC system and Touch & Go was introduce and detail specification was explained
to the HGCL by ITS Assistance Team. And guidance for the actual operation of TMS wasconducted as per.
However, due to the legal problems between HGCL and the tenderers, the TMS contractor has notbeen selected. Therefore, the starting date to establish and operate the ETC is uncertain and the work
toward full-scale operation of the ETC has not been completed.
(3) Possible achievement of Overall Goal:Difficult to measure the possible achievement
It is difficult to mention the indicator of fulfillment until we reach the terminal evaluation. The
ORR is still under construction and it is supposed to be completed at the end of 2013. Ripple effects,
which will be contributing to achieving the overall goal, have not been confirmed. It is necessary inessence to introduce and operate the ITS for achieving the overall goal upon the completion of the
ORR construction.
3–2 Summary of evaluation result(1) Relevance:Relevance is high in terms of Indian Government’s policy, Japanese aid policy of
Official Development Assistance (ODA) and needs in India.
Concerning the consistency with Indian Policies, in the 11th Five year plan (April 2007 to March2012) and the 12th Five year plan (April 2012 to March 2017), development of road infrastructure is
one of the focus/priority areas and also usage of ITS effectively is highlighted. Furthermore, theGovernment of Andhra Pradesh proposed one of major infrastructure facilities in Hyderabad city isan orbital linkage to smooth the traffic flow on the existing major arterials.
With respect to consistency with Japanese aid policy to India, the government has mentioned in
the Country Assistance Plan and rolling plan for the India that construction of high standard roads
with the ITS facilities is priority issue not only for efficient transport system but also for better
living standard and better road environment. The government is also certain of an importance toprovide a capacity development for those who operate and maintain roads with the ITS facilities forthe sustainable operation of high standard roads.

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(2) Effectiveness:The preparation necessary for ITS introduction has been completed but it isdifficult to achieve the Project purpose at the terminal evaluation due to some external factors.
Therefore, the effectiveness is moderate. If activities are implemented based on theimplementation schedule for establishing TMS and HTMS, the Project purpose will beachieved even after the termination of the Project.
The preparation necessary for the ITS introduction has been completed. But the ITS has notestablished yet due to the legal procedure. Thus the Project purpose has not been fully achieved.
Based on the project schedule prepared by HGCL, ETC trial will start from December 2014 andHTMS operation will be from December 2015.
Contribution of four Outputs to the achievement of the Project purpose is appropriate. the project
logic of each output is also explicit and effective.
Factors which have hindered the Project purpose are the following.
The human resource has not been appropriately allocated on the Indian side for conducting the
project activities effectively and smoothly.

Regarding the deliverable of floating of tender and finalization of agency on TMS, thefinalization of TMS agency was abnormally delayed due to court litigation.

(3) Efficiency:The efficiency of the Project is relatively high from the extent of outputs generated.
Some outputs have not been achieved due to external factors. However, preparation necessary forthe introduction of the ITS is completed and the capacity of HGCL has been strengthened throughthe project implementation.
Concerning the achievement of Outputs, Outputs 1 and 2 have been almost achieved because thepreparation necessary for the introduction of the ITS is completed. However, the Outputs 3 and 4
have been partially achieved. It is because the ITS has not established and not become operational
yet, caused by the legal procedures of the ITS procurement.
As regards inputs of timing, quality and cost, these results have been confirmed through theinterviews with persons concerned to the Project.
Both the Indian and Japanese sides agreed that the well qualified Japanese experts wereallocated to the Project and especially the allocation of experts specialized in Toll Collection
Management and ITS Operation & Management acquired a high reputation. As a whole, theinputs from the Japanese side have produced the project outputs as expected.

The legal procedure and time required for reviewing tender documents by the Indian side
delayed the Project. In order to cope with changes of the schedule, the Project period was
extended three times. Under such circumstances, the Japanese side revised the assignment
schedule and dispatched the Japanese experts when their expertise was most required.



HGCL should have been advised by the JICA/consultants while initiating the Project to havethe requisite human resources to manage ITS projects. This dedicated team would have been
assigned to the Project on a full time basis from the beginning. Such an arrangement, if
implemented, would have promoted the staff’ understanding of the ITS and HGCL could havegained the technology and knowhow of the design and procurement of the systems through thexii

project activities. Furthermore, staff who manages the project activities including schedulingshould have been allocated by the HGCL. Since the middle of the project period, two full-time
Traffic & Transportation Engineer staff have been allocated to the Project, which expanded thecommunication opportunities between the HGCL and the Japanese and contributed the progressof the Project activities.
(4) Impact:Although several positive impacts have been confirmed at the Terminal evaluation, it ishard to measure the possible achievement of the Overall goal. Negative impacts have not been
confirmed.
It is difficult to assess the likelihood of achieving the Overall goal at the Terminal evaluation
because the ORR is under construction. In order to achieve the Overall Goal in 3-5 years, the ORR
construction has to be completed and both toll management system and highway traffic management
system will have to completed and function properly.
A number of positive impacts identified through the interviews and the Project Report are shownin the following. Negative impacts have not been created.


ITS implemented by HGCL is limited to the ORR only. HMDA, who manages city roads inHyderabad, was inspired by the ORR ITS project and decided to introduce the ITS into city
road, which will help reduce traffic congestion and car accidents. It is confirmed, based on theinterview with the project, that HMDA has initiated the formulation of the ITS introduction
plan on the city roads.

The premier institutes such as School of planning & architecture in Hyderabad introduced
academic courses related to ITS into the curriculum because the institutes realized a necessity
to raise persons specialized in the ITS, as the needs of ITS established has been rising.



HGCL has initiated to take up new projects such as Vehicle Information and Communication
System (VICS) and Road Numbering.

(5) Sustainability:The sustainability of the Project is moderate from four aspect as below.
< Political Aspects >According to the interview with the Indian side, it is likely that the Government of India will holdthe current policy and prioritize the ITS introduction on roads. It is also expected that HMDA will
promote the establishment of ITS continuously in the future, as it has begun formulating the plan toestablish ITS on the roads in the city.
< Organizational Aspects >As the project went forward, HGCL has started realizing the importance of the ITS and staff has
taken an initiative to implement the project activities. There is a challenge for HGLC to formulate aplan and implement activities based on the plan.
< Technical Aspects >HGCL staff has learned a lot about the ITS and its components through the project activities.
However, it can be said that their technical and knowledge level has not reached the point capable ofapplying their knowledge to the design of new system of different conditions.
< Financial Aspects >xiii

According to the interview with the experts, the toll revenue is expected to be not sufficient tocover the operation and maintenance costs of the ITS and ORR for a prolonged period after thecompletion of the ORR.
3–3 Factors that promoted realization of effects(1) Factors concerning to planning
None in particular.
(2) Factors concerning to the Implementation Process
The premier institutes such as School of planning & architecture in Hyderabad introduced
academic courses related to ITS into the curriculum because the institutes realized a necessity toraise persons specialized in the ITS, as the needs of ITS established has been rising. Furthermore,
HGCL has initiated to take up new projects such as Vehicle Information and Communication
System (VICS) and Road Numbering.
3–4 Factors that impeded realization of effects(1) Factors concerning to planning
Concerning the implementation system of the Project and operation management, preliminary
meetings to let the HGCL understand the project details have not been sufficiently held so that
HGCL’s understanding for the Project was insufficient. HGCL, therefore, was not able to allocate
the human resource into the Project appropriately and as a consequence, it caused the delay of the
project.
(2) Factors concerning to the Implementation Process
Due to the prolonged tender evaluation caused by the matter of legal procedures between HGCL
and tenderers, both TMS and HTMS contractor have not been selected yet. It caused difficulties toachieve the Project purpose during the Project.
3–5 Conclusion
1） The Project has addressed the dynamic situation with flexibility through the project period
extended, such as the additional staff allocation for the tender evaluation and documents
preparation, and the additional assistance relevant to the ITS operation were conductedaccording to the necessity. All the necessary tender documents have been developed for the
introduction of ITS, including an operational aspect. Accordingly, it can be said that both
Output 1 and 2 have been achieved.
2） Concerning the Output 3 and 4, due to the prolonged tender evaluation caused by the matterof legal procedures between HGCL and tenderers, the TMS contractor has not been selected
yet. It resulted in disturbing the progress of the activities as planned. As a result, theachievement of Output 3 and 4 has been partially achieved.
3） ITS has not been introduced actually due to some external factors, however, the drafts oftender documents have been prepared, the capacity of HGCL has been strengthened throughxivthe project implementation and the road map for establishment of ITS was prepared by
HGCL. The preparation for the introduction of ITS into the ORR has been mostly developed.
3–6 Recommendations
1） To modify the tender documents of HTMS and if necessary TMS by the end of the Project2） To utilize the knowledge accumulated through the Project and the tender documents
developed by the Project to the procurement process in the JICA loan assistance project
entitled “Hyderabad Outer Ring Road Construction Project”.
3） Regarding smooth introduction of HTMS the various activities related to tendering andselection of operation agency should be carried out timely by the appropriate stakeholders.
4） To continuously acquire the knowledge and experience of the ITS for HGCL staff through theimplementation of the project.
5） To use of external resource, for example, creating TAC and asking their comments on thetechnical issues, to supplement the limited capability of HGCL staff and strengthen thetechnical capability of HGCL.
6） To arrange, recruit and train the appropriate staff who can manage the project and coordinate
with other stakeholders.
7） To determine the new toll rate after the consideration of current toll rate and the actual traffic
volume after the TMS has been put into operation. Likewise, to prepare the budget plan for
the next five years for securing the necessary budget for the ORR operation.
3-7 Lesson Learned
In order to achieve the outputs, it is essential that the approvals for the each project activity aredone timely and smoothly especially in the Project. On the other hand, the high-level expertiseand the coordination among various stake holders concerned with the traffic administration are
required in the Project. Concerning HTMS, it seems to be difficult for the Indian side to give
approval for the each procurement process. Therefore, it seems to have been effective for theaccomplishment of the project that the coordination committee of the Indian side has beenstrengthened and the technical assistance necessary for supporting the decision-making has been
provided.

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