American Association of Oral and Maxillofacial Surgeons
GUIDELINES AND POLICIESFOR JOINT PROVIDERSHIP OF AN EDUCATIONAL ACTIVITY
Revised March 2014

General Information
The American Association of Oral and Maxillofacial Surgeons (AAOMS) is a recognized provider designated by theAmerican Dental Association Continuing Education Recognition Program (ADA CERP) to provide continuing dental
education. The AAOMS is also an accredited provider designated by the Accreditation Council for Continuing
Medical Education (ACCME) to provide continuing medical education to physicians. As such, the AAOMS adheresto the guidelines and policies set forth by both the ADA CERP and ACCME in its development and implementationof educational activities.
Periodically, the AAOMS is required to submit re-accreditation/re-recognition applications to ADA CERP and theACCME demonstrating, through written documentation, compliance with the guidelines, policies and standards ofboth organizations. In cases of joint providership, it is the responsibility of the accredited/recognized provider(AAOMS) to provide this written documentation demonstrating compliance. As a result, AAOMS requires eachorganization applying for joint providership of an educational activity to submit a written application and provide
copies of various materials supporting the application.
In addition to compliance with ADA CERP and ACCME guidelines, policies and standards, eachorganization applying for joint providership of an educational activity must also comply with the AAOMS
Guidelines for Developing and Implementing Joint Activities and the AAOMS Joint Providership Planning
Process and Timeline.

AAOMS Guidelines for Developing and Implementing Joint Activities
Rationale for engaging in joint activities
Develop synergistic relationships that are in the best educational, clinical and political interests of theAAOMS
Expand and/or consolidate the key role of oral and maxillofacial surgery in other areas of dentistry andmedicine
Bring key educational elements of other specialties to the AAOMS membership in order to promote
improved clinical outcomes and patient careRequired elements for engaging in joint activities





Share educational goals with potential joint provider
Proposed educational program is consistent with AAOMS’ continuing education mission
Member(s) of the Committee on Continuing Education and Professional Development and AAOMS staff
must be involved in the planning process for the program
Educational activity must be developed and conducted in compliance with ACCME, AMA PRA and ADA
CERP guidelines and policies
Comparable, or complementary, share resources (e.g. human resources, technological resources,
advertising resources, etc.) with potential joint provider

American Association of Oral and Maxillofacial Surgeons
Guidelines and Policies for Joint Providership of an Educational Activity
1Eligibility for joint providership
Eligibility for joint providership shall be limited to component societies or other organizations whose
primary function is education and which have established policies for conducting sound, non-commercial
educational programs, or to specific entities with which the AAOMS approaches to develop aneducational program meeting the required elements listed above.

Programs by individuals, study groups or entrepreneurial organizations will not be considered for joint
providership by AAOMS unless the AAOMS chooses to partner with that group to develop a program
through established channels (i.e., the Committee on Continuing Education and ProfessionalDevelopment) and with suitable financial arrangements.

AAOMS Joint Providership Planning Process and Timeline
Following is a sample timeline for the development of a jointly-provided educational activity. Applications andsupporting materials must be submitted at least six (6) months prior to the first date of your educational activity.
Please note: application review times can vary and be as short as two weeks or as long as two months
depending upon the timing of application submission, the type of educational activity, supporting materials
submitted, etc.
Months fromActivity
6+

Sample Timeline
Tasks
Component society submits application, application fee and supporting information to AAOMS
staff for review by the AAOMS Committee on Continuing Education and ProfessionalDevelopment (CCEPD)

5+

CCEPD reviews application and supporting materials and makes recommendation to the AAOMS
Board of Trustees

4+

AAOMS Board of Trustees reviews application, supporting materials and CCEPD
recommendation
Letter of Agreement for joint providership sent to component society
AAOMS staff coordinates with component society to review program files and coordinate
appropriate documentation (speaker agreements, disclosure forms, joint providership statements,etc.)

3+

Component society submits draft copies of all program marketing materials to AAOMS staff forreview prior to publication

Ongoing

Component society informs AAOMS of any changes to the approved program

0Activity is implemented in compliance with established guidelines and according to Letter ofAgreement

Post-activity

Component society provides AAOMS with final activity registration information and accounting
reports
Component society provides AAOMS with activity evaluation data
Component society delivers continuing education credit transcripts to participants
AAOMS staff reviews files to ensure complete documentation for accreditation purposes

American Association of Oral and Maxillofacial Surgeons
Guidelines and Policies for Joint Providership of an Educational Activity2AAOMS Joint Providership Application Review Process
1. Completed joint providership applications, including all required supporting documentation, should bereceived by the AAOMS Department of Continuing Education staff at least six (6) months prior to thestart date of the proposed activity. Applications submitted to AAOMS fewer than six (6) months prior tothe start date of the proposed activity may not be considered for approval.
2. AAOMS Department of Continuing Education staff will review the applications and supporting materials
for completeness. If necessary, AAOMS staff will contact the applicant to request additional information.
3. Complete applications are forwarded to the AAOMS Committee on Continuing Education andProfessional Development for review. The committee determines whether the proposed activity is inconcert with the AAOMS continuing education mission and meets the ADA CERP’s definition ofcontinuing dental education and the ACCME’s definition of continuing medical education. Following theirreview, one of the following decisions is returned to AAOMS staff:
a. Approved
b. Approved with modifications
c. Denied“Approved” applications are forwarded to the AAOMS Board of Trustees for review with an approval
recommendation from the committee. “Approved with modifications” and “Denied” applications arereturned to the applicant organization with additional instruction.
4. The applicant organization is notified, in writing (via e-mail) of the AAOMS decision. Please note: e-mailis the preferred method of communication.
5.

Approved applications: Applicants (designated key contact person) are notified in writing of the decision
 Applicants are provided with the appropriate continuing education provider approval statements
for inclusion in ALL promotional materials for the activity
 Applicants are provided with additional documentation which must be completed and returnedalong with their post-activity documentation no later than two (2) weeks following the conclusionof the activity
 DRAFT copies of promotional materials containing the continuing education provider approvalstatements and clearly identifying AAOMS as the joint provider should be sent to AAOMS staff forreview. AAOMS staff will notify the applicant of any alterations that need to be made prior topublication

6. Approved with modifications applications: Applicants (designated key contact person) are notified in writing of the decision and themodifications required to be in compliance for joint providership All required modifications must be made prior to awarding full approval for the activity
Modifications not affected will not be granted approval for joint providership Following modification and satisfactory review by AAOMS staff, the application status will bechanged to “Approved” and the items outlined in Item 5 “Approved applications” above will be ineffect
7. Denied applications: Applicants (designated key contact person) are notified in writing of the decision. An explanationof the denial will be included in the communication
 Denied applications may reapply for joint providership, but a new application and application fee
must be submitted and all deficiencies detailed in the original denial must be addressed andcorrected Activity applications that have been denied two (2) times may not be resubmitted a third time
American Association of Oral and Maxillofacial Surgeons
Guidelines and Policies for Joint Providership of an Educational Activity
3

AAOMS Joint Providership Policies
1.

In order to be considered for joint providership, AAOMS must be contacted as near the beginning of theeducational activity planning process as possible and at least six (6) months prior to the planned startdate of the educational activity.

2.

A completed Application for Joint Providership of an Educational Activity, application fee and supporting
materials must be submitted to AAOMS Department of Continuing Education staff no later than six(6)months prior to the planned start date of the educational activity.

3.

“Save the Date” promotional announcements may be made more than six (6) months prior to theeducational activity. However, prior to receiving written application approval, NO promotional
materials may contain mention of AAOMS joint providership of the educational activity orawarding of credit. Following approval of the application, AAOMS will provide appropriate statements
for use in promotional materials. Also following application approval, all promotional materials for theeducational activity must be reviewed and approved by AAOMS prior to publication.

4.

Specific language provided by AAOMS, as well as the AAOMS logo, will be placed prominently on thecover of all promotional materials including the educational activity program and handout materials.
Promotional materials will conform to the Identity Standards and Basic Guidelines established for use ofthe AAOMS name and logo.

5.

Approved applicants will be required to comply with the ADA CERP’s Recognition Standards andProcedures. Copies of this document will be provided to approved applicants and AAOMS staff will
provide guidance in complying with these guidelines, standards and policies.

6.

Approved applicants will be required to comply with the ACCME’s Essential Areas and their Elements,
the ACCME’s Standards for Commercial Support and the ACCME’s Accreditation Policies. Copies ofthese documents will be provided to approved applicants and AAOMS staff will provide guidance incomplying with these guidelines, standards and policies.

7.

Approved applicants will be required to submit specific documentation and information about theeducational activity following completion of the activity. In most cases, this information must besubmitted within two (2) weeks following the completion of the activity and prior to issuing continuing
education transcripts to activity participants.

8.

The AAOMS reserves the right to discontinue joint providership of an educational activity at any time if
the activity is found to be non-compliant with ADA CERP and/or ACCME guidelines, standards andpolicies. Applicant organizations will first be notified, in writing, of non-compliance issues and afforded
the opportunity to make necessary corrections. Following a period of time specified by AAOMS, if noncompliant issues are not rectified, AAOMS will notify the applicant organization in writing of the decision
to discontinue the joint providership relationship.

9.

AAOMS will provide approved applicants with a Letter of Agreement detailing all of the above items aswell as other specific requirements and duties of both AAOMS and the applicant organization. Upon
receipt of a copy of the Letter of Agreement signed by a duly authorized representative of the applicantorganization, AAOMS will provide the applicant organization’s key contact person with the appropriate
information detailed above.

American Association of Oral and Maxillofacial Surgeons
Guidelines and Policies for Joint Providership of an Educational Activity
4