World Orthoptic Day 2019
Photography Contest
Once again The International Orthoptic Association is holding a photography contest to develop
new promotional materials for our annual celebration. We are inviting any member of the IOA tosubmit photos of his/her representation of our profession. This year’s theme for the contest is:“Orthoptists closing the gap: from evidence toaction”.
Showcase an aspect of orthoptic science and marry it to any artistic interpretation you choose.
Let your Knowledge of orthoptics past and present, together with your imagination, soar.
The winning submission will be used on all of our promotional materials for World Orthoptic Day.
Please encourage each other to get involved as this is one of the many ways to showcase ourprofession on a global basis.

Please refer to the attached for more details.
World Orthoptic Day 2019 Photography Contest

World Orthoptic Day 2019
Photo Contest Rules
Rules & Regulations
ELIGIBILITY
This photography contest is open to all members of the International Orthoptic Association. The picture(s) submitted should
be representative of World Orthoptic Day and is open to artistic interpretation. The submissions may be of individuals aslong as each individual who may be identified within the photograph has signed a release form (please see attached).
Only submissions that have all of the required release forms signed and submitted will be eligible for the contest. The
submissions do not have to be photographs of individuals and may be an artistic interpretation of World Orthoptic Day andthe profession of Orthoptics.
FORMAT
Entries are to be digital photographs and submitted electronically as jpeg files. Content alteration of digital files is
acceptable, including combining multiple photos. Cropping of photos is permitted, tonal or colour corrections are also
acceptable. The entry must be accompanied by a signed release from the photographer (please see below) as well as all andany individuals who may be identified within the photograph (please see attached).
PUBLICATION
The winner’s name and photograph(s) will be published on www.internationalorthoptics.org as well as on promotional
material for World Orthoptic Day. A selection of winning entries may also be published on the International Orthoptic
Association (IOA) website. The IOA reserves the non-exclusive right to publish any entry and/or use any entry inpromotional and advertising materials. Photos published will be credited to the photographer.
PRIZESPrizes will be awarded to the top three chosen photos.
DEADLINE
Online entries can be submitted starting March 20, 2019 with a deadline of 11:59 PM (EST) May 15th, 2019. Finalists will
be announced in May 2019 via email to the winners directly as well as on the International Orthoptic Association website(www.internationalorthoptics.org).
JUDGING
The winners will be selected by a panel of judges consisting of the IOA president and Council of Management members.
Decision of the judges is final.
COPYRIGHT NOTICEWith regard to any photograph submitted to this contest, the entrant, or the owner of copyright in the photograph, retains
copyright. By uploading or submitting any photograph to this contest, the entrant grants the International Orthoptic
Association (IOA) a royalty-free, world-wide, perpetual, non-exclusive license to display, distribute, reproduce, and create
derivative works of the entries, in whole or in part, in any media now existing or subsequently developed, for anyInternational Orthoptic Association purpose, including, but not limited to advertising and promotional materials, its website,or exhibition. The International Orthoptic Association will not be required to pay any additional consideration or seek any
additional approval in connection with such uses. Winning entrants are required to sign a release containing the aboveconditions.

Photo Contest: Rules, Terms and Conditions
ELIGIBILITY AND JUDGING:
To ensure eligibility for the contest, all entries must have a resolution of 6 million pixels or greater (6 megapixels)
to be made available upon request. Images that do not meet this standard can still be judged, but may not behonored as a finalist in the competition (at the judges’ sole discretion) if the photographer is unable or unavailable
to provide the proper resolution when asked.
Only members of the International Orthoptic Association may submit a photograph, which they have taken
personally, for the WOD contest.
Resolution can be calculated by multiplying the pixel width of the image with the pixel height. For example, aphotograph taken with a 6-megapixel camera set for the highest resolution and best quality produces images
approximately 2832 pixels by 2128 pixels, which are acceptable under the rules (2832 x 2128 = 6 million).
Entries must be submitted electronically. Submissions may be watermarked if desired, but the watermark should beinconspicuous enough to not interfere with the judging of the photo. A watermarked photo might not be honoredby the competition (at the judges’ sole discretion) if the photographer is unable or unavailable to provide a pristine,
watermark-free version of the image when asked.
Images will be judged on originality, composition, overall impact and artistic merit. The World Orthoptic Day
Committee shall determine winner eligibility in its sole and absolute discretion. All decisions made by the judges
are final.
DEADLINES:Online entries can be submitted starting on March 20, 2019 with a deadline of 11:59 PM (EST) May 15, 2019.
Finalists will be announced on May 31st, 2019 via email to the winners directly, as well as on the International
Orthoptic Association website (www.internationalorthoptics.org).

Photography Release Agreement for Photographed Individual—Single Use
I consent to the use of my portrait, picture or photograph as part of the World Orthoptic Day
promotional materials. These posters and documents are slated for initial presentation in May
2019. _________________________ (signature)
These publications will be used to promote the field of orthoptics as held on the annual World
Orthoptic Day. World Orthoptic Day is held on the first Monday in June of each year. ________(initial)
I understand that this photograph will be made available online at: www.international
orthoptics.org and may be used on posters or other promotional material for World Orthoptic Day
beginning in 2019 and continuing annually. ________ (initial)
I agree that I shall have no claim against the International Orthoptic Association accessing thiscommunications product, whether online, in print or by any other means. ________(initial)
Please initial the following statements that apply to you:_________________I confirm that I am over 19 years of age and that I have not given anyone theexclusive right to use my portrait, picture or photograph.
_________________If the subject of the photograph is not over 19 years of age, I confirm that I am thesubstitute decision maker for this individual.
Name of photographed individual: _______________________________________________________
Date of birth: (MM/DD/YYYY)
Signature:

/

/

/

________________________________ Print Name: ________________________

Date: (MM/DD/YYYY)

/

/

/

Name of Photographer (please print): _____________________________________________________
Date of birth: (MM/DD/YYYY)
Signature:///________________________________ Print Name: ________________________

Date: (MM/DD/YYYY)

/

/

/

Photography Release Agreement for Photographer and Subject(s)I consent to the use of my portrait, picture or photograph as part of the World Orthoptic Day promotional
materials. These posters and documents are slated for initial presentation in May 2019.
________________________________ (signature)
These publications will be used to promote the field of orthoptics as held on the annual World Orthoptic Day.
World Orthoptic Day is held on the first Monday in June of each year. ________(initial)
I understand that this photograph will be made available online at www.international orthoptics.org and may
be used on posters or other promotional material for World Orthoptic Day beginning in 2019 and continuing
annually. ________initial)
I agree that I shall have no claim against the International Orthoptic Association accessing thiscommunications product, whether online, in print or by any other means. ________(initial)

COPYRIGHT NOTICEWith regard to any photograph submitted to this contest, the entrant, or the owner ofcopyright in the photograph, retains copyright. By uploading or submitting any photographto this contest, the entrant grants the International Orthoptic Association (IOA) a royaltyfree, world-wide, perpetual, non-exclusive license to display, distribute, reproduce, andcreate derivative works of the entries, in whole or in part, in any media now existing or
subsequently developed, for any International Orthoptic Association purpose, including, but
not limited to advertising and promotional materials, its website, or exhibition. TheInternational Orthoptic Association will not be required to pay any additional considerationor seek any additional approval in connection with such uses. ________ (initial)

Name of Photographer (please print): ___________________________________________________________IOA Member Country:_________________________________________________

Date of birth: (MM/DD/YYYY)
Signature:///________________________________ Print Name: ________________________

Date: (MM/DD/YYYY)///N.B. Any person(s) appearing in your photograph must complete a separate
consent form.

Parent or substitute decision maker (of children under 19 years of age) must
give consent for the use of his/her child’s photograph
Without this consent, we will be unable to use any submitted photograph.