Japan College of Rheumatology
Embargo Policy

Revised on July 7, 2024

Embargo Policy for Abstracts for Presentations/Lectures Accepted for the Annual
Meeting of the Japan College of Rheumatology (JCR)*Abstracts for presentations/lectures accepted for the JCR Annual Meeting (“Accepted Abstracts”) andany information contained therein shall be under embargo until the completion of thepresentations/lectures at the annual meeting. Therefore, the submission and/or presentation of an
Accepted Abstract to another academic society and submission of a manuscript dealing with the topicof the Accepted Abstract to a scientific journal shall be subject to the following conditions.
➢Submission and presentation of an Accepted Abstract to other academic societies
An Accepted Abstract may be submitted to other academic societies only with the prior consent of
the JCR and under the conditions set forth in the following items and the “Encore” presentation
rules specified by the academic society concerned. However, information in the Accepted Abstract
may not be released to any other academic society or published in an abstract book issued by theacademic society until the Accepted Abstract of the relevant JCR Annual Meeting are madeavailable to the public online in advance of the meeting and are published in the supplement ofModern Rheumatology.

➢Submission of a manuscript on the topic of an Accepted Abstract to a scientific journal
After notification of acceptance of the abstract submitted to the JCR Annual Meeting, submissionof a manuscript dealing with the topic of the Accepted Abstract to scientific journals, including
Modern Rheumatology and Modern Rheumatology Case Reports, is allowed.

However, thepublication or public release of the manuscript is not permitted until the completion of thepresentation at the JCR Annual Meeting. In such cases, the source of the information must be
clearly stated in the manuscript, and the editorial office to which the manuscript will be submitted
must be informed about the JCR Embargo policy.
➢Furthermore, an Accepted Abstract shall not be made available for media coverage including press
releases without the permission of the JCR, and information beyond what is provided in anAccepted Abstract shall remain under embargo until the completion of the presentation at the JCR
Annual Meeting.

*In case you disclose information contained in your Accepted Abstract, the source of the informationmust be clearly indicated and no changes are allowed. When disclosing the information in otherlanguages, particular caution shall be taken to ensure that there is no inconsistencies arise in the content
due to translation.

*

Before submitting an Accepted Abstract or its full content to any third party, you must obtain permission
from the JCR, the copyright holder. In the case of a manuscript, it is acceptable to clearly state that thecontents in the manuscript will be presented at the JCR Annual Meeting in the manuscript.

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If you wish to present the content of your Accepted Abstract for other academic societies or publish any
information contained therein during the embargo period, you must contact the JCR in advance towithdraw your Accepted Abstract.

In case of any violation of this policy, the JCR, as the copyright holder, reserves the right to take appropriate
action, including the abstract being withdrawn from the meeting.

“Encore” Presentations at the Annual Meeting
JCR will permit “Encore” presentations under the following conditions.
*Acceptance is limited to presentations of the meeting held outside of Japan in a different language withinone (1) year prior to the last scheduled date of the JCR Annual Meeting. (Not applicable to the congresses
held in Japan except the congress held in Japan hosted by APLAR and other international societies whereJCR belongs)*

The abstract title clearly indicates that it is an “Encore” presentation (for example, by adding “encorepresentation” to the end of the title).

*

Contents, study data and overall interpretation must be reflected faithfully in the primary presentation.

*

The presenter must ensure to obtain permission from the copyright holder of the primary presentation
under the presenter’s responsibility when needed.

*

Information about the primary presentation (name of the congress, abstract title, date, etc.) andpermission granted must be included in the JCR presentation slides.