Zoom Manual
Zoomマニュアル

Zoom Manual
For Oral Presentation Chairs

Contents
1. Moderating a Session
2. Installing Zoom

3. Zoom operations
during the session

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1. Moderating a Session

2. Installing Zoom

3. Zoom operations
during the session

1-1. Session flow3

1-1. Session flow
① Join a functional test
Access the Zoom URL distributed from the secretariat 30 minutes before thesession starts. Sound connection and screen sharing will be tested.

① Start the session
Please announce start of the session when the time to start comes.
Inform participants that they are to ask questions via chat.

② Give a brief overview of the session
Present the title of the session and introduce chair(s) (within approx. 1 min.)③ Give a speaker the signal to start a presentation
After making sure that the speaker is ready, read out “Session number +Speaker’s name” and give the speaker the signal to start her/ his presentation.

④ Turn the video and audio off during presentations.
⑤ After the presentation ends, you turn your video and audio on
and respond to questions from audience.

Audience will ask questions via chat/raise hand.

Please pick up questions and ask a speaker to answer them.

⑥ End the session
Announce that the session is over when all speakers are done.

■ Timekeeper

A timer is not to be shown on Zoom.

Managing time is one of the responsibilities of chairs.
41. Moderating a Session

2. Installing Zoom
3. Zoom operations
during the session
2-1. Installing Zoom
2-2. Technical requirements* In case you have already installed Zoom, please update it tothe latest version following the same procedures.

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2-1. Installing Zoom
① Download Zoom Client for Meetings
https://zoom.us/download#client_4meetingGo to the URL above and start downloading.

② Install the App
Double-click on the downloaded file then the installation of App starts
automatically.

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2-2. Technical requirements① Internet Environment
High-speed internet
We recommend wired internet connection .

② PC
Zoom Meeting uses much PC memory. Close as many as Apps you canbefore starting Zoom in order to avoid freezing.

③ Headsets, earphones and microphones
Headsets or externally connected earphones/ microphones are necessary.
Wireless headsets / earphones may interrupt the voice communication
due to unstable network, wired equipment is recommended.

④ Camera
Use built-in cameras or externally connected camera.

71. Moderating a Session
2. Installing Zoom

3. Zoom operations
during the session
3-1. How to use Zoom Webinar
3-2. Q&A Period (Chat/Raise Hand)8

3-1. Basic operations of Zoom meeting

①②

③

④

⑤

⑥

⑦

① Mute / Unmute: Turn your microphone ON/OFF.
② Start Video / Stop Video: Turn your camera ON/OFF.
③ Security: Not to be used.
④ Participants : See participants.
⑤ Chat: See questions from the audience.
⑥ Share Screen: Share presentation slides with audience.
⑦ Leave: Leave the meeting.

93-2. Q&A Period (Chat)*Please accept questions via chat and raise hand.

If you except either, announce that to the audience.

① Open “Chat” tab.
Questions from the audience are shown in Chat.
Select questions and ask a speaker
to answer them.

103-2. Q&A Period (Raise Hand）*Please accept questions via chat and raise hand.

If you except either, announce that to the audience.

① See who are currently raising hands by clicking“Participants” tab.
Click “Participants” tab on the menu bar, you can see names of audience
who are raising hands listed in chronological order in the pop-up window.

② Pick a questioner
Pick a questioner and call her/his name.
Authorize the questioner to unmute her/his microphone by clicking“Ask to Unmute”, then she/he starts questioning verbally.

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Responding to troubles/Emergency Contact■ In case sound is not connected
Click on “^” on the right of “Mute” taband reselect a microphone/speaker.

■ In case Zoom is freezing or being terminatedImprove the connection environment then access the URL again.
Possible improvements: Connect by wire

Close all other apps

Restart your computer, etc.

■ Emergency Contact Information
Secretariat
TEL: +81 80-4137-9165 （during the meeting only）
Email: jbs2021@aeplan.co.jp

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