Q＆A
英
Application

Confirmation
Documents

False input

Traffic safety
instruction
seminar

文 （Q）

英

文 （A）

1

I use a car registered under the name of my family (and with a vehicle number
registered in other locations outside Hiroshima Prefecture). In such a case, can I
apply for and obtain a school-premise parking permit?

You can apply for and obtain the permit even if the car is registered under yourfamily’s name (and with a vehicle number registered in other locations outside
Hiroshima Prefecture). However, applicants must be covered by a voluntary
automobile insurance policy for the car (by meeting age and other requirements).

2

Can I apply for a parking permit even during a leave of absence from Hiroshima
University?

You can apply even during a leave of absence from Hiroshima University.

3I will go on to a Master’s/Doctoral program. When should I apply? Also, if I
currently hold a parking permit, should I use the “Application for Renewal” page?

If your student ID number will change when you go on to the Master’s/Doctoralprogram (e.g. from B to M or from M to D), you should enter the application form
after you are able to log in the application address with a new student ID number(you will be able to do so from around April 6). As for the application page to use,
if your parking permit is valid until March 31 you should use the “Application for
Renewal” page, but if your parking permit expired during the academic year thenyou should use the “First-time Application” page.

4As for the voluntary automobile insurance policy, the certificate of automobile
inspection (shaken-sho) and documents certifying the location of the vehicle’s
registered parking space, all of which I should present to the Student Support
Group of my faculty or graduate school, am I allowed to present copies of these
documents when applying for a parking permit?

Since these documents are necessary only to be presented to the Student
Support Group for confirmation, you can use either the originals or copies.

5Although I have taken out voluntary automobile insurance, I cannot receive theinsurance policy from the insurance company in time for the application period. Is
it possible to accept my application if I have a certificate showing that I havecontracted the insurance?

Your application cannot be accepted if you apply with a certificate that merelyshows that you have contracted the insurance, because it is necessary to confirm
the content of your voluntary automobile insurance (vehicle number, qualifying
age, etc.). However, your application will be accepted if you have a copy of theform used when you took out the policy, with which the policy content can beconfirmed. If you do not have such a copy, you should wait until receipt of thepolicy sent from your insurance company. (If you can have the company send youthe copy by fax or e-mail, the received copy can be used as the confirmation
document. Please ask your insurance company.)

6

What should I do if I find a mistake in data entered in the parking permit
application page after sending it?

The Property Maintenance Group will correct the received application data, so
you do not have to re-enter the data. When you submit the printed application
page to the Student Support Group of your graduate school, ask the Group tocorrect mistakes in red ink on the printed application page. Then, the printed pagewith corrections will be sent to the Property Maintenance Group, where the wrong
data will be corrected online. You are therefore requested not to re-enter or resend the data. (This is because if there are several data items, it would be difficult
to distinguish the correct ones.)
If you made any mistakes regarding application categories or classifications (as to“First-time” and “Renewal”, or “Ordinary Application”, “Special Application” and“Lease Application”), be sure to report the mistakes to the Student Support Groupand ask for corrections and confirmation of other necessary documents, since therequired confirmation documents are different depending on the category orclassification.

7

I mistakenly entered data on the application page in March, although the student
ID number will change from April.

Discard the printed application page you entered, and newly enter the data using
your new student ID number.

8

I entered two sets of data on the Ordinary Application and Special Application
pages. What should I do?

Write the mistake on a sticky note, etc. and attach it to the printed application
pages, and submit them to the Property Maintenance Group, which will delete thewrong set of data online. If you made a mistake regarding the application
category, do not re-enter the data.

9I would like to know about the detailed contents and schedule of the traffic safety Information on the traffic safety instruction seminars is available on theinstruction seminars.
Information Bulletin Board of My Momiji. For details, please see the Board.

10 I cannot attend the traffic safety instruction seminar for certain reasons. Should I
wait to apply until I attend a traffic safety instruction seminar in the secondsemester?

If you cannot attend the traffic safety instruction seminar, please consult theStudent Support Group of your graduate school.

11 I cannot attend the traffic safety instruction seminar scheduled for my faculty. Am Please ask the Student Support Group of your faculty.

Send

I allowed to attend a seminar scheduled for other faculties?

When attending a seminar, be sure to carry your student ID card with you since it
is used to record your history of attendance at the seminar, which is aprecondition for the parking permit application.

12 What should I do if I failed when sending the application page.

Enter the data again in the application page and then re-send it. If the page issent by April 15 (and if confirmation documents, etc. are accepted by April 15), aparking permit can be issued from April 20. However, if the page is sent after April
15, issuance of the parking permit will be delayed.

13 Since I successfully did the authentication and data entry but could not send theThe possible reasons why you could not send the application page include failingto enter the required items and busy transmission lines. After checking that you
entered all required items, send the application page again. If you still cannot
send the page, indicate this on a sticky note, etc. and attach it to the printed
application pages, and then send them to the Student Support Group of yourfaculty or graduate school. Online data entry will be done by the Property
Maintenance Group.

application page, can I just send a printed page?

14 After clicking the “Send” button, the error message “Your ID is not registered”
appears. What should I do?

User Fee

15 If I discarded my receipt of paid user fees, how can I receive a parking permit
issued by the Student Support Group?

Try sending data at different time of a different day. If you still cannot send thepage, indicate this on a sticky note, etc. and attach it to the printed application
page, and send them to the Student Support Group of your faculty or graduate
school. Online data entry will be done by the Property Maintenance Group.
For those who made an application by April 15 (and the printed application pagehas been accepted by the applicant’s faculty or graduate school; note that theapplication procedure cannot be completed only by making an online application),after payment of user fees is confirmed by the Property Maintenance Group,parking permits will be sent to the Student Support Group of their graduate
school.
Accordingly, if you made an application and paid the user fee by April 15, you canreceive a parking permit, even without the receipt of fee payment. If you made anapplication and paid the user fee after April 15, the payment record will be sentfrom Japan Post Bank about two days (or about four days if Saturday and Sundayare included) after the payment date to the Property Maintenance Group. As
such, by asking the Student Support Group to confirm your payment with theProperty Maintenance Group, you can receive the parking permit, after the dateon which the payment record is received.