The 8th ACM SIGGRAPH Conference and Exhibition on Computer Graphics
and Interactive Techniques in Asia

CONFERENCE
ovember 2015
EXHIBITION
3 - 5 November 2015
KOBE CONVENTION CENTER, KOBE, JAPANSA2015.SIGGRAPH.ORG

E X H I B I T O R A P P L I C AT I O N / C O N T R A C T F O R E X H I B I T S PA C E
The undersigned (hereafter, called the “Exhibitor”) hereby applies for space in the 8th ACM SIGGRAPH Conference and Exhibition in Asia (hereinafter,
called “SIGGRAPH Asia 2015”) sponsored by the Association for Computing Machinery’s (hereinafter, called ACM) Special Interest Group on Computer
Graphics and Interactive Techniques. The exhibition management agent is Koelnmesse Pte Ltd incorporated pursuant to the laws of the Republic ofSingapore and registered under registration number 20020827C and with its principal place of business at 152 Beach Road, #25-05 Gateway East
Singapore 189721.
1. MAIN EXHIBITOR:

4. EXHIBIT SPACE RENTAL:COMPANY (Include legal status, such as “Limited”, “Corporation” etc.)

We order the following exhibit space at the price of:
For application received BEFORE 1 July 2015:
JPY 43,000 per sqm
JPY 51,000 per sqm
JPY 54,000 per sqm

ADDRESSSPACE ONLY (min. 18 sqm)
STANDARD SHELL SCHEME (min. 9 sqm)
PREMIUM SHELL SCHEME (min. 18 sqm)

CITY/POSTAL CODE
For application received ON or AFTER 1 July 2015:
JPY 47,000 per sqm
JPY 56,000 per sqm
JPY 59,000 per sqm

COUNTRY
PHONE(Include country and area/city codes)

SPACE ONLY (min. 18 sqm)
STANDARD SHELL SCHEME (min. 9 sqm)
PREMIUM SHELL SCHEME (min. 18 sqm)

SPACE IN TOTAL SQMS: _________________ (space in total must be divisible by three)
EMAIL

TOTAL AMOUNT: JPY ________________________________________________________*DEPOSIT: 10%/50%/100% JPY _________________________________________________WEBSITECONTACT PERSON FOR THIS EXHIBITION IS:
CONTACT PERSON 1

CONTACT PERSON 2

NAME
NAME
_____________________________________________________________________________
TITLE
TITLE
_____________________________________________________________________________
PHONE
PHONE
_____________________________________________________________________________
EMAIL
EMAIL
_____________________________________________________________________________

2. EXHIBITING NAME:__________________________________________________________________________________________________________________________________________________________*For use in SIGGRAPH Asia printed exhibition guide, website, social media and fascia name.

1. __________________

2. __________________

6. STAND CONSTRUCTION:
If you order SPACE ONLY, please choose one of the following options:
Please recommend us your official stand contractor
The stand will be constructed by a contractor appointed by us

Upon acceptance, if any, of this application by Koelnmesse Pte Ltd, Exhibitor and Koelnmesse Pte
Ltd agree to be bound by the Terms, Conditions and Rules set forth, including the General andSpecial Conditions of Participation, in the Exhibitor Manual, and in any correspondence outlining
revised booth location or exhibit space size, all of which are incorporated herein and made a partof this Contract.
Exhibitor agrees to prepare an exhibit of its products or services which shall be directly pertinent
to the function of industry represented by the Exhibition specified above, and as approved by
Koelnmesse Pte Ltd.

3. PRODUCT CATEGORIES:(Please choose your main product groups)

3D Rapid Prototyping
Digital Cinemas
Digital Video Hardware
Display Technology
High Performance Graphics Processors
High Resolution Technologies
Imaging
Input Devices
Monitors and Displays
Motion Capture Equipments
Multimedia Tools and Applications
Scanners
Video Effects Equipments
Visual Computing
Workstations

5. LOCATION PREFERENCES:
Please specify booth numbers in order of preference:

7. ACCEPTANCE:(Max. 24 letters including spaces)

A. HARDWARE*Local Consumption Tax of 8% applies. A 10% non-refundable deposit is required with this application. Applications
received from 1 April 2015 must include a 50% deposit. Applications received from 1 July 2015 must include full payment.
See paragraphs 2 and 3 on reverse side for rules governing exhibition.

C. SOFTWARE
2D Graphics
3D Graphics
3D Modeling
Animation
Architecture Applications
Broadcast Design Software
Commercial Game Engines
Digital Imaging
Graphic Design Systems
Graphic Accelerator Boards
Multimedia Tools and Applications
Rendering and Modeling
Simulation
Visual Effects Software
Web 3D
Others: (Please specify)

The undersigned parties confirm that they have authority to enter into this Contract and hereby
agree to the terms set forth herein.

EXHIBITOR’S AUTHORIZED SIGNATURE & COMPANY STAMP

NAME

TITLE

For Exhibition Management Use Only
Date Application Received

Booth Number AllocatedB. SERVICES
Conference and Exhibition
Consulting
Contract Graphics/Programming
Education/Training
Media/Publications__________________________________

Remarks__________________________________

Sponsored by ACM SIGGRAPH

DATEThe 8th ACM SIGGRAPH Conference and Exhibition on Computer Graphics
and Interactive Techniques in Asia

CONFERENCE
ovember 2015
EXHIBITION
3 - 5 November 2015
KOBE CONVENTION CENTER, KOBE, JAPANSA2015.SIGGRAPH.ORG

C O - E X H I B I T O R A P P L I C AT I O N / C O N T R A C T F O R E X H I B I T S PA C E
The undersigned (hereafter, called the “Exhibitor”) hereby applies for space in the 8th ACM SIGGRAPH Conference and Exhibition in Asia (hereinafter,
called “SIGGRAPH Asia 2015”) sponsored by the Association for Computing Machinery’s (hereinafter, called ACM) Special Interest Group on Computer
Graphics and Interactive Techniques. The exhibition management agent is Koelnmesse Pte Ltd incorporated pursuant to the laws of the Republic ofSingapore and registered under registration number 20020827C and with its principal place of business at 152 Beach Road, #25-05 Gateway East
Singapore 189721.
We hereby register the company represented by us on our stand according to the General andSpecial Conditions of Participation.
PLEASE NOTE:

If you have more than one application for co-exhibitors, please submit one form per co-exhibitor.

COMPANY (Include legal status, such as “Limited”, “Corporation” etc.)

This application form is for a co-exhibitor and includes a basic entry in the printed
exhibition guide and website according to the General and Special Conditions ofParticipation.

ADDRESSThe co-exhibitor is not permitted to relocate, exchange, share or in any other way makethe stand space allocated to him completely or partially accessible to third parties,
without the prior consent of the Organizers.

1. CO-EXHIBITOR:

The acceptance of this application for co-exhibitor is subjected to the sole discretion of
the Organizers.

CITY/POSTAL CODE
COUNTRY
PHONE(Include country and area/city codes)

WEBSITECONTACT PERSON FOR THIS EXHIBITION IS:
CONTACT PERSON 1

4. ACCEPTANCE:
Upon acceptance, if any, of this application by Koelnmesse Pte Ltd, Exhibitor and Koelnmesse Pte
Ltd agree to be bound by the Terms, Conditions and Rules set forth, including the General andSpecial Conditions of Participation, in the Exhibitor Manual, and in any correspondence outlining
revised booth location or exhibit space size, all of which are incorporated herein and made a partof this Contract.

EMAIL

CONTACT PERSON 2

NAME
NAME
_____________________________________________________________________________
TITLE
TITLE
_____________________________________________________________________________

Exhibitor agrees to prepare an exhibit of its products or services which shall be directly pertinent
to the function of industry represented by the Exhibition specified above, and as approved by
Koelnmesse Pte Ltd.
The undersigned parties confirm that they have authority to enter into this Contract and hereby
agree to the terms set forth herein.

PHONE
PHONE
_____________________________________________________________________________
EMAIL
EMAIL
_____________________________________________________________________________

2. EXHIBITING NAME:(Max. 24 letters including spaces)_____________________________________________________________________________

CO-EXHIBITOR’S AUTHORIZED SIGNATURE & COMPANY STAMP_____________________________________________________________________________*For use in SIGGRAPH Asia printed exhibition guide, website and social media.

NAME

TITLE

3. PRODUCT CATEGORIES:(Please choose the co-exhibitor’s main product groups)
A. HARDWARE
3D Rapid Prototyping
Digital Cinemas
Digital Video Hardware
Display Technology
High Performance Graphics Processors
High Resolution Technologies
Imaging
Input Devices
Monitors and Displays
Motion Capture Equipments
Multimedia Tools and Applications
Scanners
Video Effects Equipments
Visual Computing
Workstations

C. SOFTWARE
2D Graphics
3D Graphics
3D Modeling
Animation
Architecture Applications
Broadcast Design Software
Commercial Game Engines
Digital Imaging
Graphic Design Systems
Graphic Accelerator Boards
Multimedia Tools and Applications
Rendering and Modeling
Simulation
Visual Effects Software
Web 3D
Others: (Please specify)

B. SERVICES
Conference and Exhibition
Consulting
Contract Graphics/Programming
Education/Training
Media/Publications

For Exhibition Management Use Only
Date Application Received

Booth Number AllocatedRemarks____________________________________________________________________

Sponsored by ACM SIGGRAPH

DATEThe 8th ACM SIGGRAPH Conference and Exhibition on Computer Graphics
and Interactive Techniques in Asia

CONFERENCE
ovember 2015
EXHIBITION
3 - 5 November 2015
KOBE CONVENTION CENTER, KOBE, JAPANSA2015.SIGGRAPH.ORG

Shell Scheme Specification
1. Standard Shell Scheme
Furniture & Fittings

2. Premium Shell Scheme
9sqm

15sqm

18sqm

Furniture & Fittings

18sqm

CarpetCarpetWall Panels

As per stand space

Wall Panels

As per stand space on all closed sides

Fascia Board with Company Name(English and/or Japanese) and Booth
NumberOn all open sides(aisle facing)

Information Counter (0.80mH)

1

1

2

Round Table

1

1

2

Folding Chair

3

4

6

Waste Paper Basket

1

1

1

Power Socket (100V/500W)

1

1

2

Spotlight

3

4

6

27sqm

36sqm

As per stand space
As per stand space on all closed sides

Fascia Board with Company Name(English and/or Japanese) and Booth
NumberOn all open sides(aisle facing)Company Logo on Signage

1

1

2

Information Counter (0.93mH)

1

1

2

Bar Stool1

1

2

Round Table

1

2

3

Folding Chair

4

6

9

Tall Glass Showcase

1

1

2

Brochure Rack

1

2

3

Waste Paper Basket

1

1

2

Power Socket (100V/500W)

2

3

4

Spotlight

6

8

12

If exhibitors do not want any item(s) stated in the Standard Shell Scheme or Premium Shell Scheme booth packages, the cost of the packages will not change and there
will be no replacement with another item(s). Additional stand furniture and electrical items can be rented by completing the respective forms in the Exhibitor Manual andreturning the completed forms by the stipulated deadlines.
The stand designs provided herewith are for illustrative purposes and may be subject to change at the Organizer’s discretion.

*Note: Standard Shell Scheme / Premium Shell Scheme booth visuals and entitlements are subject to change.

The 8th ACM SIGGRAPH Conference and Exhibition on Computer Graphics
and Interactive Techniques in Asia

CONFERENCE
ovember 2015
EXHIBITION
3 - 5 November 2015
KOBE CONVENTION CENTER, KOBE, JAPANSA2015.SIGGRAPH.ORG

G E N E R A L A N D S P E C I A L C O N D I T I O N S O F PA R T I C I PAT I O N
1.

Principal Purpose

utilize space shall be considered a default on Exhibitor’s part, and Exhibitor
shall remain liable for, and shall pay to Koelnmesse Pte Ltd, the total (100%)rental amount (including any balance due at the time of cancellation) of its
exhibit space.

Exhibitors should display and promote products and services that target
the computer graphics and interactive techniques industry and academia atlarge. Selling is allowed on the show floor however, exhibitors are required
to be solely responsible for the collection and remittance of any sales orother taxes imposed on them.
2.

Application Fee and DepositA.

A non-refundable application fee (“Application Fee”) equal to 10%, together
with any other sums due pursuant to number 3 below, of the total rental
amount is due on the application date. The application date is the date on
which the Application for Exhibit Space is received by Koelnmesse Pte Ltd,
as noted below in the area designated “For Exhibition Management Use
Only.”B.

In the event that Koelnmesse Pte Ltd receives this application by fax,
Koelnmesse Pte Ltd may, in its sole discretion, reserve exhibit space for
Exhibitor, subject to the terms of the following sentence. If the original
Application, accompanied by the Application Fee and any other sums due
pursuant to number 3 below, is not received by Koelnmesse Pte Ltd withinseven (7) business Days of receipt by Koelnmesse Pte Ltd of the faxed
Application, the Exhibition Space(s) reserved for Exhibitor, if any, shall be
released without notice to Exhibitor.

C.

Upon assignment of the appropriate exhibit space(s) as designatedby Koelnmesse Pte Ltd, the Application Fee will be converted to a 10%
non-refundable deposit and the Application will be deemed accepted by
Koelnmesse Pte Ltd, subject to the terms and conditions contained herein
and in the Exhibitor Contract attached hereto.

3.

Payment Terms and ScheduleTerms of payment due are described in the following paragraphs, and aredetermined by the application date, as defined in number 2 above.

iv. Any notice of cancellation to be given hereunder is required to be in writing
to Koelnmesse Pte Ltd and shall not be effective until such cancellation
notice is received by Koelnmesse Pte Ltd. No cancellation shall relieve
Exhibitor of its obligation to pay Koelnmesse Pte Ltd any sums due toKoelnmesse Pte Ltd prior to the effective date of such cancellation.
C. i. If a written request to change (downsize) the assigned exhibit space(s) is
received by Koelnmesse Pte Ltd before 1 April 2015, Koelnmesse Pte Ltd
will retain the 10% deposit for the original exhibit space(s). No portion of thedeposit for the original exhibit space(s) will be applied to the replacement
exhibit space(s), and Exhibitor is liable for the total rental amount of thereplacement exhibit space(s). Such replacement exhibit space(s), if any, shallbe provided based on availability as determined in Koelnmesse Pte Ltd sole
discretion.
ii. If a written request to change (downsize) the assigned exhibit space(s) is
received by Koelnmesse Pte Ltd from 1 April 2015 and before 1 July 2015
Koelnmesse Pte Ltd will retain the 10% deposit and the 40% payment of theoriginal square footage, and Exhibitor shall remain liable for, and shall pay
Koelnmesse Pte Ltd, any balance due at the time of the change (downsize).
iii. If a written request to change (downsize) the assigned exhibit space(s) is
received by Koelnmesse Pte Ltd from 1 July 2015 Exhibitor shall remain
liable for the total rental amount (including any balance due at the time
the request for downsizing is received) of its original square footage, andKoelnmesse Pte Ltd shall be entitled to retain all sums previously paid. Suchreplacement exhibit space(s), if any, shall be provided based on availability
as determined in Koelnmesse Pte Ltd sole discretion.
D.

If a written request to change the assigned exhibit space(s) by means ofan increase in size is received by Koelnmesse Pte Ltd at any time, Exhibitor
is liable for, and shall pay to Koelnmesse Pte Ltd, any payment of balancedue on the rental amount of the replacement exhibit space(s) at the time
the request for the increase in size is received. Such replacement exhibit
space(s), if any, shall be provided based on availability as determined in
Koelnmesse Pte Ltd sole discretion.

E.

Upon failure of Exhibitor to pay any rental amounts as set forth above, or
upon receipt by Koelnmesse Pte Ltd of the cancellation notice, as set forth
above, Koelnmesse Pte Ltd shall have the right to assign to a third party
the exhibition space(s) previously assigned to Exhibitor without further
obligation to Exhibitor. Any sums received from such third party shall not
reduce sums due to Koelnmesse Pte Ltd from Exhibitor hereunder.

A.

For applications RECEIVED before 1 April 2015 — 10% non-refundable
deposit due with submission of the Application (refer to Paragraph 2 above);
40% of total rental amount due from 1 April 2015; 50% of total rental amountdue from 1 July 2015.

B.

For Applications RECEIVED from 1 April 2015 but on or before 1 July
2015—50% of total rental amount due with submission of this Application(refer to number 2 above).

C.

For Applications RECEIVED from 1 July 2015—100% of total rental amountdue with submission of this Application (refer to Paragraph 2 above).

4.

Cancellations, Withdrawals and Changes in Exhibit Space(s)F.

A.

If Exhibitor fails to pay according to the Terms and Payment Schedule
specified in Paragraph 3 above, the exhibit space(s) reserved for Exhibitor
shall be released without notice to Exhibitor and Exhibitor shall remain
liable to Koelnmesse Pte Ltd for the total rental amount, which shall become
immediately due and payable to Koelnmesse Pte Ltd.

Nothing contained herein shall limit, restrict or otherwise derogate fromthe rights Koelnmesse Pte Ltd may have, at law or equity, all of which are
hereby, expressly reserved.

G.

No waiver by Koelnmesse Pte Ltd of any default of Exhibitor (including,
without limitation, their failure to pay according to the foregoing schedule)
shall operate as a waiver of any subsequent default by Exhibitor.

B. i. If Exhibitor cancels its participation from 1 April 2015, Koelnmesse Pte Ltd willretain the 10% deposit.

5.

ii. If Exhibitor cancels it’s participation after 1 April 2015 but before 1 July 2015,
Koelnmesse Pte Ltd will retain the 10% deposit and the 40% payment, andExhibitor shall remain liable for, and shall pay to Koelnmesse Pte Ltd, anybalance due at the time of cancellation.
iii. If Exhibitor cancels its participation from 1 July 2015 or fails for any reason
whatsoever to utilize the exhibit space(s), such cancellation or failure to

Sub-Leasing
Exhibitor may not sublet his/her space, not any part thereof, nor exhibit, offer
for sale, give as a premium, or advertise articles not manufactured or soldin his/her own name, except where such articles are required for the properdemonstration of operation of Exhibitor’s display. Exhibitor may not permit
in his/her booth non-exhibiting companies’ representatives. Rulings of ACM
and Koelnmesse Pte Ltd shall in all instances be final with regard to use ofany exhibit space.

The 8th ACM SIGGRAPH Conference and Exhibition on Computer Graphics
and Interactive Techniques in Asia

CONFERENCE
ovember 2015
EXHIBITION
3 - 5 November 2015
KOBE CONVENTION CENTER, KOBE, JAPANSA2015.SIGGRAPH.ORG

6.

Eligible Exhibits

14.

Except as the Exhibitor’s rental obligations may be modified as set forthin number 4 above, the Exhibitor is responsible for total booth rental
irrespective of the reason for the cancellation by the Exhibitor because of
the failure of an exhibit to arrive for any reason, or cancellation by ACM or
Koelnmesse Pte Ltd of the Exhibition, in whole or in part, as the result of riot,
strike, civil disorder, act of war, act of nature, or any other reason of any kindwhatsoever not within the organizer’s and owner’s control.

ACM and Koelnmesse Pte Ltd have the sole right to determine the eligibilityof any company or product for inclusion in the Exhibition.
7.

Limitation of Liability
Neither the ACM, nor Koelnmesse Pte Ltd, nor Kobe Convention Center, nor
Japan, nor any of their officers, agents, employees, or other representatives,
shall be held liable for, and they are hereby released from liability for, any
damage, loss, harm or injury to the person or property of the Exhibitor or anyof its officers, agents, employees or other representatives, resulting fromtheft, fire, water, accident or any other cause. The Exhibitor shall indemnify,
defend and protect ACM, Koelnmesse Pte Ltd, Kobe Convention Center andJapan harmless from, any and all claims, demands, suits, liability, damages,
loss, costs, attorney’s fees and expenses of whatever kind or nature, whichmight result from or arise out of any action or failure to act on the part of the
Exhibitor or any of its officers, agents, employees or their representatives.

8.

9.

10.

Exhibitors Representatives’ Responsibility
Exhibitor agrees to indemnify ACM and Koelnmesse Pte Ltd against
and hold harmless for any claims arising out of the acts or negligence of
Exhibitor, his/her agents or employees.

Amendment to Rules
Any matters not specifically covered by the proceeding rules shall be
subject solely to the decision of Koelnmesse Pte Ltd. These rules may
be amended at anytime by Koelnmesse Pte Ltd, and all amendments somade shall be binding on Exhibitor equally with the foregoing rules andregulations.

19.

Koelnmesse Pte Ltd shall have sole control over admission policies at all
times.
13.

17.

Damage to Property

Attendance

Safety Devices
Exhibitor agrees to accept full responsibility for compliance with national,
state, and city regulations in the provision and maintenance of adequate
safety devices and conditions for the operation of equipment.

18.

The use of alcoholic beverages in the exhibit hall is prohibited.
12.

16.

Hours and dates for installation, showing, and dismantling shall be thosespecified by Koelnmesse Pte Ltd. Exhibitor shall be liable for all storage
and handling charges resulting from failure to remove exhibit material fromthe Exhibition before conclusion of the dismantling period specified by
Koelnmesse Pte Ltd.

Alcoholic Beverages

Rejected Displays
Exhibitor agrees that his/her exhibit shall be admitted and shall remainfrom day to day solely in strict compliance with the rules herein laid down.
Koelnmesse Pte Ltd reserves the right to reject, eject, or prohibit in whole orin part, or Exhibitor or his/her representatives, with or without giving goodcause. If cause is not given, liability shall not exceed the return to Exhibitorof the amount of rental unearned at the time of ejection. If an exhibit or
Exhibitor is ejected for violation of these rules or for other stated reasons, noreturn shall be made.

Installation-Showing-Dismantling

Exhibitor is liable for any damage caused to building floors, wall, or columns,
or to standard booth equipment, or to other Exhibitors’ property. Exhibitor
may not apply paint, lacquer, adhesive or other coating to building columns
and floors or to standard booth equipment.
11.

15.

Insurance Requirements
All exhibitors participating in the SIGGRAPH Asia 2015 Exhibition are
advised to obtain a general public liability insurance in the amount of US
one million dollars (US$ 1,000,000) per occurrence. ACM and Koelnmesse
Pte Ltd. shall be named as additional insured on the general liability
policy. Such insurance maintained by the exhibitor must be issued by aninsurance company with an A.M. Best rating of A– or higher and shall
include coverage of the indemnification obligations of the exhibitor underthese rules and regulations. Each exhibitor is also required to carry workers
compensation protecting employees in accordance with the laws of thestate in which the exhibition is being held. Nothing in this paragraph shalllimit the amount of liability an exhibitor may be responsible for.

Failure to Hold Exhibition

Agreement to Rules
Exhibitor, for himself/herself and his/her employees, agrees to abide by theforgoing rules and by any amendments that may be put into effect by ACM
and Koelnmesse Pte Ltd.
Governing Policies, Regulations and Laws
i. All actions undertaken under this Contract shall be consistent with theconstitution, bylaws, and policies of the ACM and Koelnmesse Pte Ltd. The
Special Conditions of Participation apply together with the Koelnmesse
General Conditions of Participations for Trade Fairs outside Germany. The
regulations stipulated in the Special Conditions of Participation shall prevailover the regulations stipulated in the Koelnmesse General Conditions ofParticipations for Trade Fairs outside Germany should there be a conflict
between both.
ii. Singapore in which the exhibition management agent is registered is theplace of fulfillment for the exhibitor’s payment obligations, regardless of thelegal ground.
iii. Singapore in which the exhibition management agent is registered is theplace of jurisdiction, provided the exhibitor is a merchant, a legal person
governed by public law, or a special asset regulated by public law. This
also applies to processes relating to documents, notes, and checks. The
organizer may also assert claims at the court of the city in which the event isheld or where the exhibitor or opposing party is registered or based.
iv. Singapore law and the English text of these Conditions of Participation apply
to all contractual relationships between the exhibitor and the exhibition
management agent.
v. The contract is subject to Singapore law.