OIST Graduate University
Policies, Rules & Procedures

Authority: Approved by the President

Chapter 35 Benefits
35.1 Policy
The OIST Graduate University provides benefits to eligible employees and theirdependents based on employment categories, length of service, and other criteria.
In addition to the benefits directly provided by the University, full-time employees andpart-time employees with scheduled working hours more than the standard are eligible
for the Private School Mutual Aid System, comprising medical (including dental)
insurance, retirement pension, and other benefit systems, pursuant to the relevantlaws and regulations. The Vice President for Human Resource provides information
about these benefits.
35.2 Rules
35.2.1 Retirement PlanThe Employee Retirement Allowance Plan (ERAP) provides eligible employees witha retirement benefit (lump-sum payment) based on their years of service with theUniversity as employees.
For a smooth transition from the OIST Promotion Corporation to the OIST School
Corporation, eligibility for the ERAP is limited to Permanent Employees employed
as of the day before the transition (for the time being). During the period until theimplementation of a new plan(s), the ERAP will be administered pursuant to theRules of Employee Retirement Allowance Payment whose provisions are basicallythe same as the rules before the transition.
35.2.2 Retirement Plan for Officers
The Officer Retirement Allowance Plan (ORAP) provides full-time Officers with aretirement benefit (lump-sum payment) based on their years of service with theUniversity as officers.
35.2.2.1 Calculation. Amount of the retirement allowance under the ORAP isdetermined by the following formula;[Monthly Base Salary as of the date of retirement] multiplied by [months ofservice] multiplied by 0.125 multiplied by 83.7/100 multiplied by [PerformanceEvaluation Rate]
35.2.2.1.1 The number of months of service is calculated from the date ofappointment. Fractions of less than 1 month are counted as 1 month.

1
Ch35_benefits_en_20221201_cl35.2.2.1.2 The Performance Evaluation Rate (PER) is determined between 0.0
and 2.0 by a committee designated by the Board of Governors.
35.2.2.2 Payment. Retirement Allowance is paid to Officers when they reti re or
they are dismissed, or to their bereaved family should they die. Howe ver, theallowance is not paid to Officers who are dismissed under the Item 1, Article 11 of
the Bylaws of the OIST School Corporation.
Retirement Allowance is paid within 1 month after the determination of thePerformance Evaluation Rate unless there are special circumstances. The
allowance is paid after deducting all amounts to be deducted pursuant to therelevant laws.
35.2.2.3 Implementation. The payment procedures, exceptional cases, and othernecessary items for the implementation of the ORAP are defined in t he guidelines
established by the Vice President for Human Resource.
35.2.2.3.1 Transitional measure: In applying the provision of 35.3.2.1, the term
“83.7/100” in the provision shall be “98/100” from April 1, 2013 to September
30, 2013, shall be “92/100” from October 1, 2013 to June 30, 2014, and shall be“87/100” from July 1, 2014 to December 31, 2017.
35.2.3 University Housing Program
The Division of Buildings and Facilities Management is in charge of the management
and standards regarding the administration of Rental Housing are laid out in the OffCampus Rental Housing Regulations.
35.2.4 Special Assistance
The University provides special assistance to eligible University members when it isconsidered particularly necessary to achieve the University’s mission of recruiting
and retaining highly talented individuals.
35.2.4.1 Eligibility. Full-time Officers and other individuals as determined by theCEO/President.
35.2.4.2 Special assistance includes: lending of cars, furniture, and other similar
items, as well as providing childcare and other services, deemed necessary by theCEO/President. Such assistance must be within socially acceptable limits.
35.2.4.3 Details of special assistance must be clearly defined in the employmentcontract.
35.3 Responsibilities
35.3.1 HR Management Section
The HR Management Section is responsible for carrying out administrative
procedures related to the mutual aid system for eligible employees and providing
2
Ch35_benefits_en_20221201_clnecessary information with employees.
The HR Management Section is responsible for administering the benefits programs
described in this chapter.
35.4 Procedures
35.5 Forms
35.6 Contacts
35.6.1 Policy Owner:
Vice President for Human Resource (VPHR)
35.6.2 Other Contacts:
HR Management Section
35.7 Definitions

3
Ch35_benefits_en_20221201_cl