NIMSOpen

Facility Application System（https://www.nims-open-facility.jp/system/）

User's Manual Usage flow chart Description in this manual

Consultation
User Registration

P2 User Registration

P3 New Application

Requests for Use of NOF
Subject Examination

P7▶

Application Approval ▶

Modification of theapplication contents
Service Start / Service Completed
P8 Progress Report

Progress Report

P9 Modification of the Progress
ReportOthers

P11 Password Change■Precautions for Use In order to use shared facilities in NIMS, it is necessary to agree to theterms and conditions established by our organization.
 Please read through it in advance.
 If you want to use NIMS Open Facility (NIMS shared facilities), you needto register as a user and apply for this system.
 The application must be made after consultation with the person in chargeof the equipment in advance. If you have not yet consulted, pleasecontact us from here.
 Please note that applications should be made for each theme.
■ Contact Information about Application System:
Administrative Office, Research Network and Facility Services Division (RNFS)
National Institute for Materials Science (NIMS)
Email address：nof-admin@ml.nims.go.jp
The second edition April 1, 20231

Procedure before Use (After Consultation)
 User Registration① Access “User Registration” on the login page of the Application System.

② Fill in the required information to get registered.

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③ “Notification of Temporary User Registration for NOF Application system”
will be delivered to the email address you entered in the user registration
form by email automatic delivery system.
④ ”Notification of Your Log-In ID and Password for NOF Application
System ”email will be delivered after confirming the registration details
with the secretariat，⑤ You may enter your email address and your password you have registered andlog in the NOF Application System after completing the process for yourofficial registration.（The password can be changed by yourself after login.） New Requests for Use of NOF① Access the MENU and go to”Requests for Use of NOF” after logging in.

xxx.xxx@xxx.com② You may start your application by clicking “New Application” on “Requests
for Use of NOF – List”page.

xxx.xxx@xxx.com

3All applicants must agree to the following notes before applying. If you do notagree to these terms, our service is not available. We ask for your understandingin advance.
① Agreement to the Terms and Conditions② Pledge for Prevention for ResearchMisconduct③ About Health and Safety Education④ Preliminary Consultation⑤ Pledge for Abiding by Usage Rules andInstructions①②③④⑤⑥⑦⑧⑨4⑥ Fees and Payments⑦ Commercial UseRestrictions⑧ About Export Control⑨ If You are a Student

③ Fill out “Overview of Facility Use”, “Other Users”, “Supervisor or
Responsible Person for the Applicant” and “Billing Address” to continue
the application process. Regarding to “Names of NIMS Staff You Have
Consulted With”, please add as many as possible (up to 5 people).

Select names of NIMS Staff you haveconsulted with from the pull-down list

As for Preferred Style ofPayment is available:
・Monthly Payments
・Lump-Sum Payment※Names of NIMS
Staff You Have
Consulted With★If you need to modify after
applying, please contact theperson in charge.

5④ After application, “Notification of the Receipt of Your Request for Use ofNOF” will be delivered by email automatic delivery system. Notification
email will be sent to the applicant, the supervisor and the billing address.
“Status” of the corresponding subject on the “Requests for Use of NOF”
page will be updated to “Applying”.

Status is updated to “Applying”

Applying⑤ Applications will be scrutinized by us (subject examination). During thesubject examination, the “Status” of the corresponding subject on the“Requests for use of NOF” page will be updated to “Proceeding”, and theapplication details cannot be modified.
Status is updated to “Proceeding”

Proceeding⑥ In case we should request a correction, “Please Modify Your Request for Useof NOF” email will be delivered by email automatic delivery system. Pleasekindly refer to the comment and re-register after correcting the contents.
☞■Please refer to the modification of Progress report(P7)After approval of the Subject Examination, “Examination Result of Your
Request for Use of NOF” email will be delivered.
The status of the corresponding subject on “Requests for use of NOF” page
will be updated from “Proceeding” to “Accepted”.

6Status is updated to “Accepted”

Accepted⑦ If your application is accepted, you can use our facilities and services.
About the schedule for using facilities, you will need to coordinate with theperson in charge of the equipment.

 Modification of the application contents① Access the MENU and go to “Requests for Use of NOF”.

xxx.xxx@xxx.com②You can make corrections by clicking “Modify” of the corresponding ID
on the “Requests for Use of NOF - List “ page. In case the status isother than “Applying”, you cannot modify it. You are kindly requested toask NIMS Administrative Office for corrections.

Applying③ You are kindly register again after correcting the contents on “Requestsfor Use of NOF - Modify” page.
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Procedure after useProgress Report The results obtained from the support and the use of NIMS Open Facility
will not be disclosed in principle, but it is required to submit theProgress Report.
 When you receive the”Request for Submission of Usage Report”email fromthe system, please create a Progress Report.

① Access the MENU and go to“Progress Report” after logging in.

② Create a report by clicking “Create New” of the corresponding subject ID on“Progress Report - List” page.

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③ Create a Progress Report from “Progress Report – New Registration” page.

Save your images in【Image Manager】(file format：gif, jpg, png）

④ Confirm the contents of the report and register. If the status of the station
or administrative office is “Unapproved”, you can correct it by clicking“Modify” even after registration.

⑤ Progress Reports will be scrutinized by us. In case we should request acorrection,”Request for Modification on the Application”email will bedelivered to your email address by email automatic delivery system. Pleasekindly refer to the comment and re-register after correcting the contents.
☞ ■Please refer to the modification of Progress report(P9)9⑥ Afterconfirming the registration details, ” Notification of theCompletion for your Usage”email will be delivered. The status of thestation and the administrative office on the “Progress Report – List”
page will be updated to “Approved”.

Approved Approved

 Modification of the Report contents① Access the MENU and go to “Progress Report”.

xxx.xxx@xxx.com② You can modify your report by clicking “modify” of the corresponding
subject ID on “Progress Report – List” page.

③ Please kindly re-register after correction of the contents on “ProgressReport – Modify” page.

10Others Change your password① After logging in, you can change the password on “My Page” by clicking
Password “Change”.

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