Application of Project Monitoring
Information System (PMIS) for the robust
monitoring of the School Reconstruction
Program in Nepal during Covid-19
Pandemic
Dr. Youb Raj Paudyal
Deputy Project Director
National Reconstruction Authority
Government of Nepal
September 6, 13:00-15:00 (Japan Time)
TC21 Special Session on JSCE Annual Meeting2015: Earthquake (Mw: 7.8) damage scenario• Damaged and destroyed: 9,552 schools (54,584classrooms)

School Damage
andReconstruction:
Overview• Estimated costs according to the PDRF: 1806 US $Million

2021: Progress• Schools to be constructed (majorly) : 7553
• School reconstruction completed: 6,647• On-going school reconstruction: 936

Challenges ofSchoolReconstruction
during Covid19

 Fully lockdown (Travel restriction)
 Material transportation and Workforce problem
 Diverse geography, difficult terrain
 Many and scattered sites in districts
 Challenges in monitoring of progress, quality andtracking of site engineers
 Monitoring of Build Back Better (Earthquakeresilient) features Urgency of timely completion of Project Resident Engineer, Quality Control Engineer andmanagement team are facing difficulties to attend thesite physically Poor internet accessibility

Impact ofCovid-19 inProject Progress slow down(decreased) Difficulties in physicalmonitoring and quality
control in construction
 Fear among staffs andworkers
 Marinating Covid response
facilities in each site
demanded additional cost Maintaining SoP/Health and Safety protocol at all level

How these
problems
wereovercome

 Facilitating in material and workforce supply throughGovernment Pass
 Use of virtual platform for sharing Virtual Monitoring from Situation Room (PhotoStreaming Service) Utilization of Project Monitoring Information
System (PMIS) in accessing and dissemination ofproject information

PMiS for real time
progress monitoring,
workforce tracking& quality control
tracking
duringCovid -19 Pandemic

Application ofProject Monitoring
Information System(PMIS)

How itworks?

Govt. Data Center

The system works on
top to bottom andbottom to topapproach

Sync Data

Site level Data Collection
PMIS Mobile App ( Site Engineers)with Geo – tagged evidences
Offline to Online Apps (O2O)

Contractual data input
by CLPIU andConsultants

Monitoring and Analysis
Desk for CLPIUs / NRAWorkflow/
dataflow
The system works on
top – down andbottom – upapproach to collectfield level real time
progress and issues

Center Office (CO)creates Work Planof each sites

Reportto CO

Assign toDistrict
Office(DO)Reportto District
Office(DO)DOto SE

Site Engineer (SE)push Progressagainst plan fromsite

Objectives
3. Quality Monitoring/Tracking
 Cloud based Project Monitoring
System Mobile Apps for real-time
progress tracking in diverse
geography (O2O)
 A platform for complete
information related to the project Tracking details project
information

2. Progress Tracking
against Work Schedule Quality control and HR tracking
 Virtual Monitoring in real timebasis

1. Real Time Interaction of Monitoring
Desk with Field Desk
(manpower/materials etc.)

MajorFeatures ofPMiS
 Geographical Dashboard Mobile Apps for field level Dataacquisition
 Baseline Survey
 Implementation Delay Alert Workforce lacking and Quality
Alert Workforce/HR Tracking
 Quality Control Module
 CA and D ; Document
Management Communication/InstructionReportingDelay• Reporting Delay ofResident Engineer andSite Engineer.
• Auto alert of sites whose
progress is not reported
since more than 15 days.

Site Engineer of these two school has not attended the site since 16 days.

E-Mail
Alert
Quality, Safeguard and any
Critical issues raised by RE& QCE using Apps will be
auto-mail to all concerned
persons

Workforce
tracking Tracking of required
workforce and available
workforce of each site
will be updated by SiteEngineer
 Monitor from thecentral level experts

Time Series
2. Brick soling

3. PCCTime Series
Construction Activities
1. Earthwork• Site-wise Construction
Activities can be observedwith real time visual
images/video at least ininterval of 15days• Reporting from SE andmonitor from the centrallevel experts

4. Work in progress

5. Completion

S-Curve• S curve analysis –Contract/School wise
• Auto generation of SCurve based on site planand progress submitted byRE/SEPMIS
Quality
Case Alert
1. Quality Case Registeredby RE Naresh Kausula on
4-May 2021
2. Instructed to SE andWorkers
3.

Mail Alert sent to allconcerned

4.

Rectified the Issue and closethe case by Quality Control
Engineer

PMIS
Quality
Case Alert
1.

Quality Case Registered byRE Naresh Kausula on 4May 2021

2.

Instructed to SE and Workers

3. Mail Alert sent to allconcerned
4. Rectified the Issue andclose the case by Quality
Control Engineer

PMIS
Quality
Case Alert
1.

Quality Case Registered by
RE Naresh Kausula on 4May 2021

2.

Instructed to SE and Workers

3.

Mail Alert sent to allconcerned

4. Rectified the Issue andclose the case by Quality
Control Engineer

PMIS
Quality
Case Alert
1. Quality Case Registered by
RE Naresh Kausula on 4-May
2021
2. Instructed to SE and Workers
3. Mail Alert sent to allconcerned

4. Rectified the Issue andclose the case by Quality
Control Engineer Covid is a new case for Nepal/World (many factors arestill unknown)

Conclusions

 Preparedness and response from the Govt. were notadequate in the beginning but increased capacity at thelater stage
 Implementation of SOP and site level preparedness andresponse, is challenging due to low level of awareness andinternalization of the risk.
 Inter-agency co-ordination plays a vital role (local, districtand central) Use of web-based technology such as PMIS is found very
effective. It helps in progress monitoring, resources
tracking and quality control in construction and sharing
the information from Central to Local and vice versa.

Thank you