The 2024 Japan Foundation, Toronto Local Grant Program for Japanese-Language Education
Program Guidelines
Overview
This program is intended to promote Japanese-language education in Canada by providing support to a wide range of activities
essential to the dissemination of Japanese-language and the development of Japanese-language education.
Eligible Areas

CanadaProgram Description
Applying organizations and groups may apply for a combination of programs that meet their needs, depending on their activity.
Examples of programs eligible for this support are given below.
Items

Description

C-I
Japanese-Language Speech Contest andActivities Support Grant

This grant pays some of the costs of holding
programs such as speech contests, presentations, anddebate contests that are intended to motivate students
and raise local interest in Japanese-language
education.
This grant pays part of the salary paid by an applicant
to Japanese-language teachers or administrative staff
when they start a new Japanese-language course or
increase the number of courses.
This grant pays part of the cost of purchasingteaching materials and supplementary materials
needed by Japanese-language teachers when
conducting Japanese-language courses.
This grant pays part of the cost of holding seminars,
workshops, symposiums and training sessions forJapanese-language teachers.
This grant pays part of the cost of preparing andpublishing teaching materials consistent with thecurriculum and needs.

C-II
Salary Assistance Grant

C-III
Teaching Material Purchase Grant

C-IV

Conference Grant

Publication Grant

Other Original Proposals

Application
Forms

Form AB, C-I

Form AB, C-II

Form AB, C-III

Form AB, C-IV

This grant pays part of the cost of carrying out
projects that have been planned by the applicant topromote Japanese-language education and/or train
Japanese-language teachers.

* As a general rule, programs do not receive support in their fourth year, with the exception of cases in which the Japan Foundation
determines that there are strong reasons for continuing to provide grants to an organization or group which has received support
for the same program for the past three consecutive years. This is a measure designed to ensure a wider range of grant recipients.
*In principle, grant funds must be expended within the grant period which the Japan Foundation approves and announces tosuccessful applicants based on the project schedule applicants fill in the Application Form. Expenses incurred outside the grant
period (before the start of the grant period or after the end of the grant period) are not eligible for the grant funding.
C-I Conditions for Japanese-Language Speech Contest and Activities Support Grant
1. In principle, the maximum remittance amounts for speech contests are $5,000 CAD for a national contest and $500 CAD
for a regional contest.
2. This grant cannot be used for monetary prizes e.g. gift cards, cheques, or cash to be given to contestants.

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C-II Conditions for Salary Assistance Grant
1. In principle, the maximum remittance amount for the Salary Assistance Grant for each applicant is $5,000 CAD.
2. As a general rule, priority is given to posts for Japanese-language teachers or staff where a new course is being establishedor the number of existing courses is being increased.
3. In addition, as a general rule, this support is given on the condition that this newly-established course and its associatedJapanese-language teaching position(s) will be continued using the applying organization’s own budget even after theJapan Foundation’s subsidy has ended.
4. Priority will be given to projects deemed likely to further the reach of Japanese-language education in Canada or a region
within Canada and increase the number of students studying the Japanese language.
5. Grants are not given to cover overhead costs, such as the teacher’s housing or commuting costs, or the applicant’s
management costs.
6. This application is for courses that start between April 1, 2024 to March 31, 2025; the grant covers a maximum of 12months. The maximum duration of the subsidy is three years (36 months) from the date on which the teacher is officiallyhired for the relevant post. However, the grant from the Japan Foundation is not automatically extended over the three
years. Rather, the Japan Foundation will decide whether to provide grants for the following fiscal year after reviewing
reports and other materials submitted by the applicants.
C-III Conditions for Teaching Material Purchase Grant
1. In principle, the maximum remittance amounts are $1,000 CAD for teaching material purchase.
2. For C-III only, successful applicants are required to provide a receipt of purchase before the grant cheque is issued.
3. This grant is to be used to purchase teaching materials for the use of the teachers (or to temporarily lend to students). The
grant is not intended for personal-use or supplementary materials distributed to students. Additionally, since this grant isfor the purchase of teaching materials intended for long-term use, consumable goods (e.g. origami, Japanese calligraphy
paper, etc.) are not eligible.
4. We strongly encourage applicants to order through Canadian vendors who can provide a quote in Canadian dollars. For alist of distributors of Japanese-language education materials in Canada please refer to:https://tr.jpf.go.jp/language/resources/teacher/#distributors
5. The Japan Foundation is not able to purchase and mail teaching materials.
6. Organizations offering new courses are given higher priority for Teaching Material Purchase Grant. Organizations thathave already received the Teaching Material Purchase Grant in the past are given lower priority.
C-IV Conditions for Conference Grant, Publication Grant, Other Original Proposals
1. In principal, the maximum remittance amount for grants offered to teachers to support participation in training seminars
is $500 CAD, and $5,000 CAD each for all other projects.
2. Regarding “C-IV Conditions for Publication Grant” the proposed work must be made available on the commercial
market sometime between April 1, 2024 and March 31, 2025. (Works already on the market will NOT be considered.)
Eligibility
1. Applicants are only accepted from Canadian non-profit organizations involved in Japanese-language education (including
Japanese-language teachers’ associations and academic societies); individuals are not eligible to apply. Organizations
whose national laws restrict them from receiving aid from foreign organizations affiliated with governments are noteligible.
2. In principle, the Japan Foundation does not provide grants for:(1) Governmental organizations, including their administrative organs such as ministries, embassies and consulates(excluding academic, cultural, or research institutes such as universities and museums)(2) International organizations to which the Japanese government makes a financial contribution.
3. Receipt of grants or benefits from the Japan Foundation must not violate any laws and ordinances, etc. (Please confirm
this before applying.)
4. Applying institutions must be capable of accepting grants (cheque) from the Japan Foundation.
5. Applicants must have the capabilities necessary for implementing their planned projects as well as for preparing andsubmitting the required documents before the deadlines.

2Requirements of the Proposed Projects
1. The plan and method of implementation must be deemed appropriate and there must be reasonable, well-supported
expectations that programs will yield good results.
2. Programs must not be used for religious or political purposes.
3. Programs must not be commercial activities.
4. During the current application period, the Japan Foundation will accept applications for projects that would be
implemented during the Japanese fiscal year of 2024 (April 1, 2024 – March 31, 2025). *For Salary Assistance Grants,
the Japan Foundation will accept applications for courses that start between April 1, 2024 to March 31, 2025; the grantcovers a maximum of 12 months.
Grant Coverage

1. Examples of expenses for eligible projects are given below:
•
•
•
•
•
•
•
•
•
•
•
•
•

2.

Travel expenses (domestic and international transportation).
Accommodation fees.
Honorariums and personnel expenses.
Conference costs (for venues, equipment, interpreters, etc.).
Public relations expenses.
Preparation costs for materials/reports, and other documents.
Purchase of teaching materials.
Printing costs.
Costs for prizes.
Rental fees for equipment, fees for using services, and communication charges for online events.
Outsourcing expenses to implement online projects.
Fees for special training lessons.
Charges for using websites that require payment.

The following elements are not eligible for grant coverage:•
Indirect costs: expenses that are not essential to carrying out the application’s specific project.
•
Office management expenses.
•
Business meetings, such as general meetings and board meetings, that are held regularly by the applying institution.
•
The cost of tools and office equipment that will remain for a long time (e.g., desks, chairs, racks, etc.).
•
The cost of buying real estate and the cost of construction.
•
Rental fees for facilities that will be used for a long time.
•
Rental fees for venues owned by the applying institution or organization.
•
International airfare exceeding the estimated fare for the shortest route from the city of boarding to the destination
using economy class discount tickets (PEX discount fare).
•Banquet costs and entertainment costs.
•
Capital funds and solicitation of funds, public relations campaigns, the creation of awards.
•
The cost of purchase of electronic devices and appliances (e.g., computers, FAX machines, copiers, digital cameras,etc.).
•
The cost of the erection of a monument.
•
Costs for persons involved in the Japan Foundation e.g., Japanese-language specialist’s travel expenses (domestic
and international transportation), accommodation fees, honorariums, and personnel expenses.
•
Gift cards.

Selection Method
Applications will be reviewed from the following perspectives and a decision will be made based on:
1. Role of grantee organization in the country and region.
2. Specific outcome expected.
3. Ripple effect on Japanese-language in the country and region.
4. Cooperation with other organizations and groups.
5. Ability to raise funds from sources other than the Japan Foundation, including the organization’s own funds.
6. Feasibility of the plan (program to be implemented, framework, schedule, etc.).
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Application Procedures and Deadline
1. Applications should be submitted to the Japan Foundation, Toronto by e-mail.
2. Applications must be received no later than April 15, 2024. If funds allow, there may be a second round of applications,but we recommend you submit your applications for the 2024 fiscal year by April 15, 2024. Earlier submission is
encouraged, at least 2 months prior to the expected start of your project.
* Under certain circumstances, it may be possible for applications to be accepted even after the deadline, especially for the Salary
Assistance Grant, Conference Grant, Publication Grant, and Other Original Proposals. Please contact the Japan Foundation
Toronto (JFT) if you are planning projects that will have ripple effects on Japanese language education in Canada.
* If you are planning a large-scale project, please consult with us as early as possible (preferably one year before the start of the
project) to ensure that it is eligible for funding.
* Please consult with us if you have a 2024-2025 project that would require funding before mid-May, 2024.
Notification of the Grant Decision
Applicants will be notified of the screening results in mid-May, 2024.
* If the application is approved, the amount of the grant applied for will be assessed in accordance with the Japan Foundation’s
regulations. As a result of the assessment, the approved grant amount may be substantially reduced from the amount appliedfor.
Disclosure of Information
1. Information on supported projects such as the name of the applicant and project descriptions will be made public on
Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of the Japan Foundation Activities), the Annual Report, on
the Japan Foundation’s website, and other public relations materials.
2. When we receive a request for information based on the “Law Concerning the Disclosure of Information Held by
Independent Administrative Organizations, etc.” (Law No. 140 of 2001), as a general rule, submitted application forms
and related materials will be disclosed, except for information stipulated the law as something not to be disclosed.
Access to Personal Information
The Japan Foundation collects, uses and manages personal information appropriately in accordance with the Law Concerning
Access to Personal Information Held by Independent Administrative Organizations (Law No. 59 of 2003). Applying
organizations and groups should inform those they intend to invite to participate (hereafter, “participants”) of these uses of
personal information.

The Japan Foundation uses information such as the names of the accepted party and the participants, gender, job andposition, affiliation, project duration, and project description in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual
Reports of the Japan Foundation Activities), the Annual Report, on the Japan Foundation’s website, and in other publicrelations materials. This information is also used to prepare statistical materials included in the Annual Report.

The Japan Foundation may provide information such as the names of the accepted party and the participants, gender, job
and position, affiliation, project duration, and project description to the media and other groups for publicity purposes.
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The Japan Foundation may use the information given on the application form to contact you to inform you of other JapanFoundation activities (such as requests for other projects) or to send information on the Japan Foundation.

The application, attached materials and project report and deliverables may be provided to evaluators, such as outside
experts, for screening and post-evaluations. When such information is provided, the evaluator will take steps to ensure
the safety of personal information.

The Japan Foundation may send questionnaires to the addresses given on the application form after the project has ended.
The Japan Foundation may release project reports and deliverables that it has received for public relations purposes.
Applications and attached materials submitted to the Japan Foundation will not be not returned.
Compliance with Relevant Laws and Obligation of Subsidy Recipients
The Japan Foundation’s grant programs are operated in compliance with relevant laws and the Japan Foundation’s regulations.
Download the Application Form
https://tr.jpf.go.jp/language/jl_grants

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Division in Charge
Salma Saleh, Program Officer
The Japan Foundation, Toronto
E-mail: Salma_Saleh@jpf.go.jp

Web site: https://tr.jpf.go.jp

5The 2024 Japan Foundation, Toronto Local Grant Program for Japanese-Language
Application Instructions
Application Format
Include the following documents to your application. Use the 2024 JFT Local Grant Program Application Form unless
instructed otherwise.
A.
B.
C.

Application Cover Sheet (same for all projects)
Overview of the Applying Organization (same for all projects)
Description of project (differs by project type)

Note that C. differs depending on the project you are applying under. The accompanying documents also differ for eachproject type, so please attach the documents in accordance with the instructions in “C. Description of project.”
General Instructions
1. The Japan Foundation does not return applications that have been submitted, so please make sure to keep a copy of theapplication for your files.
2. Either type or write in block letters with a ballpoint pen in black ink.
3. Fill in the application using either English (block letter print) or Japanese (standard square style), or both.
(1) Be sure to write the name of your organization in the official language(s) (English or French) and Japanese.
(2) Write the names of individuals in the official language(s) (English or French) and Japanese.
(3) At the application stage only the signature of the Authorized Representative is required.
4. Notify the Japan Foundation promptly if there have been changes to any of the information noted in the application after
the application has been submitted.
5. Incomplete applications and applications containing errors will not be considered for funding.
A. Application Cover Sheet
1. Applying Organization: Official name of the applying organization or group (university, research institution, teachers’
association, etc.) in the official language(s) (English or French), its Japanese translation, as well as its location, legal
status, telephone number.
2. Department that will actually conduct the project: Name, address, telephone number of the department that will
actually conduct the project at the applying organization or group (university department, university section, division,
center, research institute, etc.). Be sure to provide the e-mail address of the project director. As we will contact you byemail, please add jpf.go.jp to your safe list to ensure that you can receive emails from us.
3. Authorized Representative: Person responsible for managing the applying organization or group (such as a school
principal) and under whose signature the organization officially submits the application, as well as the person in a position
to guarantee responsibility for the application’s content.
4. Project Director: Person responsible for actually running and implementing the project.
5. Bursar: The person who represents the applying organization or group’s financial division, and under whose signature
the organization officially submits the project budget portion of the application, as well as the person in a position toguarantee responsibility for the application’s content.
* In regards to 3.-5., the same person CANNOT perform two or more of the functions.
B. Outline of the Applying Organization
1. Outline the history and the current status of Japanese-language education:
Applying organization or group’s founding year, main activities, annual budget, etc., and, in the case of academic
societies and teachers’ associations, the number of members. In the case of educational organizations and groups, please
note the number of courses, teachers, students, the units and academic degrees that can be earned, and the levels, etc.
2. List all grants received from the Japan Foundation during the past 5 years:
Name of any Japan Foundation grant program received by the implementing division in the past five years and the fiscal
year in which the grant was received, if any.

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C. Project Sheet (I)-(IV)There is a separate project sheet for each type of grant. Please fill in the project sheets appropriate to your project. You do notneed to submit a project sheet for grant types for which you are not applying.
(I)
Japanese-Language Speech Contest and Activities Support Grant(II)
Salary Assistance Grant(III)
Teaching Material Purchase Grant(IV)
Conference Grant, Publication Grant, and Other Original Proposals.
C-I: Japanese-Language Speech Contest and Activities Support Grant
1. Outline of the project: Name of the project, its duration (date on which it will be held), co-organizing organization,
supporting organization, venue (name of the hall) and scale of project.
In the case of activities that have been held regularly prior to the time of application, please note how many times thisevent will have been held, including the current event (for example, the **th Japanese Speech Contest).
2. Objectives and outline of the project: Objectives and intended aim of the project to be carried out, as well as an outlineof the project, including the structure of the event and its intended audience.
3. Participants: List the qualifications and positions of those expected to participate as well as the anticipated number.
4. Judges: Names and positions of individuals who will serve as judges for this event, if any.
5. Proposed Schedule: Describe in detail the schedule for implementing this project, including the duration of preparations
and follow-up after the project.
6. Evaluation:(1) Expected Outcome and Effect: Describe specifically how this project is expected to motivate students, the way inwhich it would motivate students, and how it would develop Japanese-language education in the country or region.
(2) Evaluation Method: Describe the specific methods that will be used to evaluate the outcome and effects described in(1) above after the project has been carried out. (For example, questionnaires, evaluations by program evaluators,
etc.)(3) Method to diffuse, return the outcome and effects: Describe specifically how to diffuse, and return the outcome andeffects described in (1) above after the project has been carried out to students and your country or region. (Forexample, to publish a web page, to distribute the report, etc.)
7. Budget:(1) Honoraria and wages: In the “Specification” column, write the name of the person to whom the honorarium will be
paid, his/her professional affiliation, the function for which he/she will receive the honorarium (for example,
adjudicators), need for payment. In the column for breakdown, write the basis for calculations (unit price x numberof days or number of hours x number of people, etc.). Use another piece of paper if the space provided in the column
is insufficient. Staff salaries of the applying organization and group are not eligible for grants.
(2) Transportation: In the “Specification” column, list the people whose travel costs will be paid and the number ofpeople.
(3) Other Expenses: In the column for specification, list the overhead costs resulting from the project’s implementation,such as the cost of rental fees for venues and equipment.
8. Attachment required:(1) Brochure of the Organization: Attach pamphlets for the applicants, print-outs of applicant’s web site, and public
relations materials.
(2) Letter from supporting organizations/sponsors: Include agreements from supporting organizations and sponsors. If
such agreements have not been obtained, describe progress made in obtaining such letters. Letters ofrecommendation do not need to be included.
C-II Project Sheet: Salary Assistance Grant
1. Reason for Application: Describe the need for the course (e.g. the need to establish a new course or increase the numberof courses) based on the current status of Japanese-language education at the applying organization. Moreover, pleasesummarize the impact and effect this would have on students and Japanese-language education in the country or region.
2. Outline of Proposed Project:(1) Period of the Proposed Project: State the duration for which the applicants would like to receive grants for overhead
costs from the Japan Foundation to hire new teachers or administrative staff.

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a)

3.

4.

5.

6.

7.

In addition, clarify the number of days the school would be closed (period in which classes would not be held)
during this period.
b) The earliest the grants could be sent is one month before the start of this period.
c) The period covered by the grant is 12 months or less, and the grant must be used during this period.
d) The Japan Foundation will only accept grant applications for courses and activities that will start within FY2024(from April 1, 2024 to March 31, 2025).
e) The maximum duration for the subsidy is three years (36 months) from the date on which the teacher or staff is
officially hired for the relevant post. However, the grant from the Japan Foundation is not automatically extended
over the three year period. Rather, the Japan Foundation decides whether to provide grants for the following fiscal
year after reviewing the reports and other materials submitted by the applicant.
f) Please enter the proposed grant duration only for the portion of the FY2024 application, even if you also plan to
apply to the program for the next fiscal year.
(2) Outline of Courses Newly Established, Augmented, etc.:
Please provide an outline of the new/augmented course(s) that will be receiving the grants through this program
offered by the applying organization (Course Title, Course Content, Achievement of Japanese-language, Number ofStudents per class, Hours of Instruction).
(3) Appointee of the staff to be newly hired:① In case the appointee has already been chosen: List the name, current position, area of expertise, and position
after hiring of the appointee, as well as reasons and process for the appointee’s selection. Please attach theappointee’s Curriculum Vitae.
② In case the appointee has not yet been chosen: Describe the recruitment and selection process.
Outline of All Existing Japanese-language Courses: Provide an outline of all existing Japanese-language courses
offered by the applying organization (Course Titles, Course Content, Achievement of Japanese-language, Number ofStudents per class, Hours of Instruction). Please note that in principle, only the courses mentioned above in 2. (2) are
eligible for this grant program.
Budget: List the annual costs required to pay the salary for a newly hired teacher or administrative staff, divided into
necessary expenses (outgoing) and financial resources (income). For outgoing, indicate the salary as wages per hour of
instruction and the total teaching hours per year for which the teacher will be responsible, as well as the total salary paid
annually. For income, note the percentage that the applicant will pay and the percentage that the grant from the JapanFoundation will be used for, as well as the weight of tuition in the portion of the costs covered by the applying
organization so that income from course fees and other financial sources are clearly divided. Note the currency unit inwhich the salary will be paid.
Plan to be Independent from Our Grant:(1) Budget Plan: Provide a budget plan to run the course independently without Japan Foundation grants after this grant
has expired that will be implemented every year.
(2) Implementation Plan: Describe the means by which the specific plans to run the course independently without JapanFoundation grants after this grant has expired will be implemented every year, as well as the means by which the postthat has been established with the start of a new course or augmented courses will be maintained and utilized.
Evaluating Method of Expected Outcome and Effect: Describe exactly, using numerical indexes as much as possible,
how implementing this project will have an effect on students and what this effect will be, and how this project willdevelop Japanese-language education in the country and region, as well as the specific methods that will be used toevaluate the outcome and effects after the project has been carried out (for example, questionnaires, evaluations by
program evaluators, etc.).
Attachment Required:(1) Curriculum Vitae of the Appointee: Please include a resume if a candidate has been selected.
(2) Brochure of the Institution: Please attach pamphlets for the applying organization, print-outs of organization’s web
site, and public relations materials.

C-III Project Sheet: Teaching Material Purchase Grant* Please note that this program is unable to purchase and mail teaching materials to your organization from the JapanFoundation.
1.

Reason for application:
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2.

3.

4.

5.
6.

7.

8.

(1) Actual condition of material possessed by your organization: Describe the condition of the teaching materials thatthe applying organization currently owns. Provide details, such as the type of teaching materials, the number, and thestatus of use and storage conditions.
(2) Necessity of purchasing teaching materials: Write the year the Japanese courses started and describe the need to buy
teaching materials, as pertains to the plan for the promotion of Japanese-language education by the applicants.
(3) Utilization of teaching materials: What effect would buying teaching materials in this case have on the students, andhow would it develop Japanese-language education in the country or region? Describe as pertains to the plan for thepromotion of Japanese-language education by the applicants.
Quantity of Materials Currently in Your Organization’s Possession: Describe as accurately as possible the conditionof the teaching materials and equipment that the applying organization or group can currently use for Japanese-language
education. This is a numerical value necessary to determining the need for this grant.
Outline of Application: Note the total requested amount in Canadian Dollars (the total cost of purchasing teachingmaterials, including necessary shipping and other costs), the number of units of teaching materials that the organizationplans to buy, and the number of people generally expected to use the purchased teaching materials.
List of Materials organization plans to buy:
* We strongly encourage applicants to order through Canadian vendors who can provide a quote in Canadian dollars. For alist of distributors of Japanese-language education materials in Canada please refer to:https://tr.jpf.go.jp/language/resources/teacher/#distributors
・ A combination of texts and audiovisual materials (video tapes, CDs, DVDs) may be requested.
・ Include the title, volume number, name(s) of author and/or editor, name of publisher and all other information forbooks. Provide information only for relevant items for video tapes, CDs, DVDs and other audiovisual media.
・ Attach the proof of the price of each material, specify the unit price and quantity for each item, and then enter the total
cost in Canadian dollars
・ If the materials you wish to acquire CANNOT be purchased through Canadian vendors, please attach the documentswith the material cost in original currency, its Canadian value, and supporting documents for the currency conversion
from the Bank of Canada (https://www.bankofcanada.ca/), using a rate within a week of your application date. The
application form must be filled out in Canadian dollars.
・ Note the necessary cost for postage or custom duties with the proof of the cost if purchasing from an overseas source.
Shipping, duties and other expenses incurred for purchasing materials from oversea sources may be covered with thesubmission of supporting and evidential documents, such as Quotation from vendors and print-outs of price list fromonline bookstores.
・ Items without prices listed in Canadian dollars will not be eligible.
Proposed Schedule: Provide a summary of the schedule for the purchase of teaching materials, in chronological order,
including advance preparations, means of procurement, and plans for use.
Evaluation:(1) Expected Outcome and Effect: Explain specifically, using numerical indexes as much as possible, how
implementing this project will improve the quality of Japanese Language education of applying organizations orgroups and students and teachers in the country or region, and how it will lead to the development of Japaneselanguage education in the country or region.
(2) Evaluating Method: Describe the specific methods that will be used to evaluate the outcome and effects described in(1) above after the project has been carried out. (For example, questionnaires, evaluations by program evaluators,
etc.)(3) Method to diffuse, return the outcome and effects: Describe specifically how to diffuse, and return the outcome andeffects described in (1) above after the project has been carried out to students and teachers in applying
organizations, your country or region. (For example, to publish a web page, to distribute the report, etc.)
Attachment Required: Proof of total cost (Quotation from vendors and print-outs of price list from online bookstores)
Organization’s Brochure: Attach pamphlets for the applying organization, print-outs of organization’s web site, andpublic relations materials.
Others: It is mandatory for organizations to submit the final reports with Japanese-language lesson plans that use
teaching materials purchased through our grant program along with the receipts to the Japan Foundation, Toronto.

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C-IV Project Sheet: Conference Grant, Publication Grant, Other Original Proposals
Select project category
Select and check the type of project to be applied.
・ Conference Grant
Project Sample: Japanese-language teacher workshop, workshop about the JLPT, etc.
・ Publication Grant
・ Other Original Proposals (Please explain about your proposal)*This grant can be used to pay part of the cost for attending workshops and conferences related to Japanese language
education. Clearly indicate in your application the need to attend the workshop/conference you are requestingfunding for.
1.

2.
3.

4.
5.

6.
7.

8.

Title of Project: State the name of the project that will be used externally in the official language(s), English and aJapanese translation. As a general rule, all of these names will be used in official communications once the application
has been received.
Outline of the project: Please provide an overview of the planned conference and event or the content of the teachingmaterials to be published, including the scale of the project and the beneficiaries.
Proposed Grant Period: Note the period in which the project would be implemented using the Japan Foundation grants,
the preparation period, and follow-up after the conference is held. Please note that the soonest the grants would be paid
will be one month prior to the start of the period and the entire grant must be paid during the applicable period. The
maximum period eligible for grants is 12 months, from April 1, 2024 to March 31, 2025.
Schedule of Conference and/or Project: Note the period (date of implementation) in which the planned conference or
project would actually be implemented.
Contents of the project: After referring to 9.(1) below, please submit the “Detail of the proposal” as an accompanying
material to provide further information on the project to be implemented.
(1) Objective and goal: Summarize the objective of this project and the anticipated result achieved with this project.
(2) Background and necessity: Summarize the need for this project, including the background for the analysis of thepresent state of the applying organization, your country or region, and describe.
(3) Proposed Schedule: Provide a summary of the schedule for this project that has been planned by the applicant, inchronological order, including advance preparations, arrangements after the event, and the procedures for runningthe conference or event, and the plan for using the teaching materials to be published.
(4) Major Supporters/Supporting Institutions: Note type of cooperation and the name, address and affiliation of the
major supporters and supporting institutions.
(5) Major Speakers, Participants: Briefly note the name, position and roles of the major speakers and participants, asdistinct from the main cooperating groups and cooperators noted in (4) above.
Preliminary arrangements and contacts: Please describe preliminary arrangements for implementation of the project,progress of contacts between the applicants and major cooperating institutions.
Evaluation:(1) Expected Outcome and Effect: Explain specifically, using numerical indexes as much as possible, how
implementing this project will improve the quality of Japanese Language education of applying organizations orgroups and students and teachers in the country or region, and how it will lead to the development of Japaneselanguage education in the country or region.
(2) Evaluating Method: Describe the specific methods that will be used to evaluate the outcome and effects described in(1) above after the project has been carried out. (For example, questionnaires, evaluations by program evaluators,
etc.)(3) Method to diffuse, return the outcome and effects: Describe specifically how to diffuse, and return the outcome andeffects described in (1) above after the project has been carried out to students and teachers in applying
organizations, your country or region. (For example, to publish a web page, to distribute the report, etc.)
Budget(1) Honoraria/Wages: In the “Specification” column, write the name of the person to whom the honorarium/wages will
be paid, his/her professional affiliation, the function for which he/she will receive the honorarium (for example,
keynote speaker), need for payment. In the column for breakdown, write the basis for calculations (unit price x
number of days or number of hours x number of people, etc.). Use another piece of paper if the space provided in thecolumn is insufficient. Salaries for the staff of the applying organization and group are not eligible for grants.
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(2) Transportation: In the “Specification” column, list the people whose travel costs will be paid and the number ofpeople.
(3) Accommodation Expenses: Note the location and person receiving payment in the column provided forspecification.
(4) Other Expenses: In the “Specification” column, list the overhead costs resulting from the project’s implementation,such as rental fees of venue and equipment, the cost of preparing materials, and editorial costs.
Attachment Required: In addition to the Project Sheet, append documents (1)-(3) listed below. The application will not
be considered if the Project Sheet is submitted alone without the documents described below.
(1) Detail of the proposal: Please write the detail of proposal (methods of operation, contents of the project, etc.). Use
letter size paper. The format and organization are at the applicant’s discretion.
When applying for the Partial Support of Participating in Educational Meetings such as Workshops and Conferences
Grant, it is required that the applicant submits the following with their application in order to assess outcome anddisseminative effect of the project:
If the applicant is presenting at the educational meeting being attended through this grant, such as workshops
and conferences, the presentation abstract must be submitted.

A concrete plan to disseminate the outcome of the project by the applicant(s), such as sharing the informationacquired through the project by presenting at teachers’ workshops, etc.

The role(s) and CVs of the participant(s) in the applying institution.
(2) Brochure of the Institution: Please attach pamphlets for the applying organization, print-outs of organization’s web
site, and public relations materials.
(3) Letter from cooperating organizations/cooperators: Please include agreements from cooperating groups andcooperators. If such agreements have not been obtained, please describe progress made in obtaining such documents.

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