(Students of Rendai June,2019)
Submitted Articles in Connection with the Online Publication of Doctoral Theses of the United
Graduate School of Agricultural Sciences, Kagoshima University
December, 2015
1．Introduction
In accordance with partial amendment of the Regulations for Academic Degrees (Ordinance of the Ministry ofEducation No. 9 of 1953), publication on the Internet is required in place of the previous binding of hard copies
for students receiving doctoral degrees after April 1, 2013.
The United Graduate School of Agricultural Sciences requires the submission, at the time of application fordegree and after granting of the degree, of the forms and publication data of doctoral thesis, etc., by a student
who receives a doctoral degree after April 1, 2013. As submitted Data shall not only be retained at the University
but also sent to the National Diet Library, there are detailed regulations on preparation thereof. Hereinafter thedetails will be described and students shall resister by questionnaire system of the United Graduate School after
confirming the content.
2．Before Data Preparation(1) Treatment of Copyright
For treatment of copyrights in doctoral theses and online publication of the summaries in place thereof, it isnecessary for students to confirm the terms and conditions of journal publishers, etc., because many students
will publish content from doctoral theses on the Internet when the major theses are to be or have been
published in journals, etc. Please confirm the copyright regulations of the publishers using the academic
society copyright policy database (SHERPA/RoMEO and SCPJ) in the “Kagoshima University Repository,”
posted on the home page of Kagoshima University.
Search method is posted on the home page of the United Graduate School of Agricultural Sciences.
http://homeugs.agri.kagoshima-u.ac.jp/ → Dissertations → Publication of Doctoral Thesis on the Internet
If you are not sure about the details, you can inquire with the following contact.
Contact of Consultations on Treatment of Copyright related to Repository Registration (AnnexedLibrary, Academic Content Section)
TEL: 099-285-7445, Ext. 7445
(2) Text Recognition
Submitted data, in particular PDF files, shall not be accepted as the submitted documents unless opticalcharacter recognition has been employed and the text is searchable. Please submit only PDF files created on
PC and not simple scanned images of the hard copies.
(3) List of Submitted Data
The submitted data in connection with online publication of doctoral theses are set forth in the list below, andstudents are required to submit materials to the administrative office of the United Graduate School of
Agricultural Sciences by the due date. The details are as follows.
Submitted Articles

Required Person

Online publication of doctoral theses All(Exhibit Form 1)①Abstract of Thesis (one copy eachin Japanese and English), PDF②Data Form 2③The entire doctoral thesis (PDF)④Summary of Doctoral Thesis (PDF)

Due Date of Submission
Method of Submission
At the time of thesis submission.
PaperAll
1st Semester: September 14
2nd Semester: February 28
All students who chose
publication of thesissummary

Register by Website

3．Articles to accompany submission of doctoral thesis
Online Publication of Doctoral Theses (Exhibit Form 1)
Download the prescribed form from the home page of the United Graduate School of Agricultural Sciences
http://homeugs.agri.kagoshima-u.ac.jp/
Please choose either “publication of entire thesis” or “publication of thesis summary” on the Internet. We
assume more students will choose “publication of thesis summary” if they contributed major theses toacademic journals due to copyright matters and in such cases, please enter the reason for choosing
publication of the summary including examples.

14. Data to resister (Deadline 1st Semester: September 14; 2nd Semester: February 28)① Abstract of Thesis (PDF)
Japanese & English
File name:Register the PDF file “Abstract of Doctoral Thesis” (Degree Form No. 3) submitted at
the time of application for doctoral thesis.
Course Doctor
Japanese: Abstract_Family Name_First Name_Student ID No._Year(A.D.)Japanese.pdf
English: Abstract_Family Name_First Name_Student ID No._Year(A.D.)English.pdf
RonpakuJapanese: Abstract_Family Name_First Name_TO_Year(A.D.)Japanese.pdf
English: Abstract_Family Name_First Name_TO_Year(A.D.)English.pdf

includes the name of the person applying for the degree, the title of the doctoral thesis,
and the name of the advisor, etc.
File name: Course Doctor② Data Form 2 (Excel):“Form 2_Family Name_First Name_Student ID Number_Year (A.D.).xlsx”③＊Entire Doctoral Thesis(PDF)

Ronpaku “Form 2_Family Name_First Name_TO_Year (A.D.).xlsx”
After preparing the entire doctoral thesis in Word, etc., register a PDF version.

File name: Course Doctor “Thesis_Family Name_First Name_RNK999_Year (A.D.)pdf”
Ronpaku “Thesis_Family Name_First Name_RNK999_Year (A.D.)pdf”＊A student who answered in 3 above as “I will publish a summary in place of the entire④ Summary of Doctoral
Thesis(PDF) doctoral thesis” shall be required to prepare the summary for online publication andsubmit.
File name: Course Doctor “Summary_Family Name_Fiest Name_ RNK999 _Year (A.D.).pdf”
Ronpaku “Summary_Family Name_Fiest Name_ RNK999 _Year (A.D.).pdf③＊ It is necessary for the student who answered “I will publish a summary in place of the entire
doctoral thesis” to submit the entire doctoral thesis.
In such a case, the entire thesis will not be published and it will be retained at the Library, etc., to be madeavailable at the request of readers.
④＊After preparing a summary by a prescribed form(word), register a PDF version.
A student who answered , “I grant permission to publish the entire doctoral thesis on the Internet”
shall not be required to prepare the summary.
5．Resistration Ref.”Registration of Online Publication”
The United Graduate School of Agricultural Sciences, Kagoshima University
https://svyugs.agri.kagoshima-u.ac.jp/enquete/→Questionnaire→
Online publication(Abstract, Data Form2 & The entire Doctoral Thesis) or
Online publication(Abstract, Data Form2, The entire Doctoral Thesis & Summary of Doctoral Thesis)2