2024
ICT Guide for the University of Tsukuba

Authors:
Organization for Information Infrastructure; Department of General Affairs; Division of Educational
Promotion, Department of Educational Promotion; Division of Student Welfare, Department ofStudent Affairs; Academic Computing and Communications Center; Office of Educational Cloud;General Foundation Subjects "Information Literacy" Management Office;April 2024

Redistribution prohibited問い合わせ / Contacts
1, 2:

情報環境機構 / Organization for Information Infrastructureoii-security@oii.tsukuba.ac.jp

3, 4, 9: 学術情報メディアセンター / Academic Computing and Communications Center(J) https://www.cc.tsukuba.ac.jp/wp/support/(E) https://www.cc.tsukuba.ac.jp/wp_e/contact/

5, 6:

教育推進部教育推進課 / Division of Educational Promotion
qa.twins@un.tsukuba.ac.jp

7:

教育クラウド室 / manaba Help Desk, Office of Educational Cloud, ACCC
https://www.ecloud.tsukuba.ac.jp/manaba/accessmanaba

8: 共通科目「情報」推進室 /General Foundation Subjects "Information Literacy" Management Officejoho-inquiry@ml.cc.tsukuba.ac.jp

Contents
1

Safe and Secure Use of the Information Systems

1

2

About the “INFOSS Information Ethics” course

53

Online Class Guidance

6

4

Overview of ICT Systems at University of Tsukuba

8

4.1

Unified Authenticaion System

8

4.2

Overview of Zengaku Computer System

10

4.2.1

Satellite Computer Rooms

11

4.2.2 Accounts of the Zengaku Computer System

12

4.2.3 E-mail12

4.2.4 Publishing Web pages

13

4.2.5

Structure of File System and quota (upper limit)

13

4.2.6

Printing

15

4.3

Connecting to the On-Campus Network

19

4.3.1 On-Campus Wi-Fi System

19

4.3.2 Zengaku Information Outlet and Network System

19

4.3.3 Other Networks

19

4.4

VPN Connection Service

19

4.5

Other Network Services

20

4.6

Available Software on Individual PC

20

5

TWINS Operation Guide for Students

21

5.1

Login / Logout

21

5.2

Confirmation of Contact Details

23

5.3

How to View Your Own Student Information

23

5.4

“Course Registration” and “Cancellation”

24

5.5

Confirm Grades

26

5.6

Inquiry/ Survey

26

5.7

Schedule and Cancellation

27

5.8

Bulletin Board

28

6

About the viewing of the syllabus by using the Curriculum
Scheduling Support System (KdB)

29

6.1

Search for the course

29

6.2

Browsing the Syllabus of the Search results

30

6.3

About [The official version] and [The latest version] of Syllabus

30

7

Learning Management System (manaba)

31

7.1

Login, Logout

31

7.2

User Support

31

7.3

Initial Settings

32

7.4

Course Page

34

7.5

Course Registration

35

7.6

Various Functions(Tests, Assignments, Grades, Resources, Attendance)

36

8

Zengaku Computer System

38

8.1

Powering Up a Personal Computer (PC)

38

8.2

Starting Up and Closing Windows 11

38

8.3

Starting Up and Closing Linux OS

41

8.4

Automatic screen lock and shutdown of terminals

45

8.5

Japanese Language Input Method on Windows 11

46

8.5.1

Typing Words

46

8.5.2

Getting Ready to Type in Japanese

47

8.5.3

Entering the Japanese Reading

47

8.5.4 Converting to Kanji

48

8.5.5

Converting to Katakana and Hiragana

50

8.5.6

How to Type in Romaji Input (Alphabets)

50

8.5.7

Entering Symbols

50

8.5.8 Typing Other Symbols

50

8.5.9

51

Punctuation Marks（「。」 and「、」or「．
」and「，」）

8.5.10 Recording words

53

8.6

USB memory stick

54

8.7

Remote Access

55

9Internet and Email

57

9.1

Email address for the Zengaku Computer System

57

9.2

Sending and receiving emails using Microsoft 365 Exchange Online

57

9.3

Reference

68

9.4

Warning when you are using Internet

69

9.4.1

Be careful when registering

69

9.4.2 Do not accept requests from strangers

69

9.5

Using Email

69

9.6

Manners when writing an Email

71

9.7

How to write sentences on Email71

February 2023
University of Tsukuba
Dear Students:
Importance of protecting personal information

In recent years, many incidents of loss or leakage of personal information
have occurred and have become a social problem. Students also havefrequent contact with personal information on and off campus on a daily
basis. However, inappropriate handling of personal information not only
causes a great deal of trouble to many parties involved, but may also lead toa loss of public trust in the University as well as in you. As a matter for eachof us, please be careful how you handle personal information.
What is personal information?
□ Information that can identify a specific individual by itself, such as theindividual's name, but also information that can be matched with theindividual's name to identify the individual, such as gender, date of birth,address, student ID number, grades, email address, ideology, educational
background, family relationships, and health status.
Appropriate control□ Personal information collected or obtained through classes, research,
TA/RA work, extracurricular activities, etc. must be used only within thescope of its intended purpose. Please handle such personal information
with care and under the direction of the faculty member or employee incharge.
For internal use only
□ As a rule, personal information must not be taken off campus. The
University has experienced cases of loss or theft of laptops and USB
memory devices containing personal information taken off campus.
Attention on email and social networking sites□ When sending email, please do not attach files containing personal
information, use a file sharing service such as OneDrive or Teams, and be
sure to set access restrictions. In addition, please be careful to handle
information on social networking services, etc., such as personal
information, images, and privacy, as there is a high risk that suchinformation may be spread through reprinting.
Enhanced Security□ Please set strong and secure passwords, install the latest security updates
and anti-virus software on PCs and other devices where personal
information is stored. In addition, personal information files should be
assigned a password and encrypted.

If you have any questions, please consult your instructor, your nearest
academic service office, or the following:
Regulations Section, Division of General
Affairs, Department of General Affairs 029-853-2033

1 Safe and Secure Use of the Information Systems

I always manage personal information carefully and I always takemeasures to prevent information leakage.
Faculty members as well as students may handle personal and medical information collected through surveys and soon during lectures and practice classes, but that information must not be released on the network. It is also forbidden to
take the information outside the university. If you need to take part of the information out of the campus, you need toobtain permission from an administrator of the respective information, or a person designated by the administrator (aninstructor of a class, or a supervisor of a laboratory, in case of a lecture or practice class) and take measures to secure theinformation (e.g. encrypt it), before carrying it away from the campus. You are not allowed to keep personal information
on a computer that is managed personally. If this is unavoidable, you must encrypt the information first.

As a member of the University of Tsukuba, I act responsibly andethically when posting information on social networking sites and theInternet in general.

Safe and Secure Use of The

Information Systems

This brochure describes the rules and the important points you must follow when using the information
systems (networks, computers etc.) in our university. Before using these systems, please read the brochurecarefully. After confirming its contents, please check the items in the checklist below.
For more details regarding this brochure, please go to: https://oii.tsukuba.ac.jp/en/oii-security-2/details/
Please acquire the correct knowledge and utilize the information systems safely and securely in our university.

Everything you post on the internet can be seen by anyone. If posting carelessly, you may get into trouble
and your actions may affect the reputation of our university. You should be very careful not to post confidential,
inappropriate or offensive information on the Internet.

I never duplicate any copyrighted materials or make them available to athird party on the network.
The purpose of the copyright law is to provide for, and to secure protection of, the rights of authors, etc. and the rights
neighboring thereto with respect to [copyrightable] works as well as performances, phonograms, broadcasts andwire-broadcasts, while giving due regard to the fair exploitation of these cultural products, and by doing so, to contribute to
the development of culture. If you duplicate copyrighted works illegally and make them available to a third party without
the author s permission, you are subject to punishment.You may also be punished for downloading any kind of copyrighted
material (not only digital audio or visual recordings) when you are aware that it was uploaded infringing copyright.

I do not have any ﬁle exchange software program installed.
Using file exchange software is very dangerous because some people distribute files with bad intentions. Moreover, the file you have downloaded is automatically uploaded for a third party. Our university forbids the use of
any file exchange software program inside the campus network, including on the users personally owned computers. There is a system in place that blocks the use of file exchange software 24 hours a day and if you violatethese rules, you may be punished by the authorities of the university. If you have a legitimate reason to use a file
exchange software program on campus, please contact the Organization for Information Infrastructure, University of Tsukuba. If you
are a student, depending on the purpose of use, you need an authorization from your adviser or your class supervisor.

I never download software programs of unknown origin.
If you find a web page of unknown origin distributing expensive software programs free of charge or at low cost, do not download these programs. In many cases, these are distributed without permission. Besides infringing copyright, you risk infecting
your computer with a virus, since the software may have been modified. There is a system in place that monitors downloading ofsoftware programs of unknown origin. If you download such programs, you may be punished by the authorities of our university.

Contact us if you ﬁnd any problems
Please contact us immediately if you encounter problems like those below or if you face other issues with theinformation systems.
Infringement of copyright.
Leaking of classiﬁed or personal information about faculty members of our university.
Security vulnerabilities and defects in the information systems of our university.

The University of Tsukuba Information Security Incident Response Team (ISIRT)
e-mail incident@cc.tsukuba.ac.jp□I have completed the INFOSS Information
Ethics Course.

□I always manage personal information carefully
and I always take measures to prevent information leakage.

□I regularly update Windows and use all software
programs in their most recent version.

□As a member of the University of Tsukuba, I act
responsibly and ethically when posting information on social networking sites and the Internet ingeneral.

□I have installed an antivirus software program. In
addition, I confirm that the virus definition file isautomatically updated to protect the computerfrom viruses.

□I never duplicate any copyrighted materials or makethem available to a third party on the network.

□When I use the Internet, I pay close attention to fraud.

For the brochure's PDF file and more details regarding this brochure, please go to：https://oii.tsukuba.ac.jp/en/oii-security-2
This brochure has been created by Organization for
Information Infrastructure at the University of Tsukuba.

Check□I never give my password to anyone.

□I do not have any file exchange software program
installed.

□I have set up a password which is hard to break.

□I never download software programs of unknown
origin.

□I never use other people s passwords and user names.

Issued in March, 2024

Organization for Information Infrastructure

41Safe and Secure
Use of The
Information Systems

When I use the Internet, I pay close attention to fraud.
While it is convenient to use the Internet, it is also possible to face unexpected troubles.
If you are in trouble and cannot handle the situation, do not attempt an easy solution. Please contact your friends or
faculty members or contact a consumer center first.

Phishing

Tech Support Scams

One-click fraud

In a phishing fraud, an attacker masquerades as an administrator etc. of a
reputable company such as a bank,
Rakuten, Amazon, Apple, Microsoft etc.,
and directs users to a website which isvery similar to their real website, inorder to steal the users personal information such as IDs and passwords.Thebank and other companies will never
ask you to input and confirm personal
information via e-mail.If you receive asuspicious mail, do not provide yourinformation immediately. In such acase, do not contact the address you
find in your e-mail, but contact thecompany directly.

Tech support scams scare web users
by suddenly displaying fake warning
messages stating that a virus infection
took place. They ask you to call a contact phone number, making you install aremote-control software, and forcing
you to pay some money.Even if a
pop-up message is displayed during web
surfing, do not easily trust it and do notcall the phone number in the message.
If the symptoms do not improve evenafter force quitting the browser orrestarting the computer, try the solutions described on the supplementary
explanation page of this pamphlet. After
that, it is a good idea to run a virus
check to make sure your computer issafe.

One-click fraud means that if you
click once on a link in an e-mail or on a
website, you appear to have entered into
an agreement and you are requested to
pay a certain amount of money. If you
encounter such a situation, ignore therequest; do not make any payment forany purchase you are not aware of anddo not give out your name or address.
However, in some cases the fraudsters
exploit the judicial process. If you
receive notice that seems to come fromcourt, do not ignore it, but check theaddress of the courthouse on its web
page (https://www.courts.go.jp/) andcontact that address. Do not contact theaddress in the letter sent to you.

I have completed the “INFOSS Information Ethics” Course.
Organization for Information Infrastructure has prepared e-learning materials to support you in acquiring knowledge
about ICT (Information and Communication Technology), network security, laws, manners etc., which are needed for carrying out various activities at the university, and for avoiding harm and trouble in our network society. Every student
enrolled in our university must complete the course at least once (each time your student ID changes, you must do thecourse again, at least once). If you have not completed the course yet, please do so as soon as possible.
For more details, please go to https://oii.tsukuba.ac.jp/en/infoss-2/.

I regularly update Windows and use all software
programs in their most recent version.
Computer viruses can spread maliciously through the operating system (Microsoft Windows, macOS, etc.) and can take advantage of defects in popular software programs (Microsoft Office, Adobe Reader, web browsers, etc.). For Microsoft Windows, you need to perform
Windows Update or Microsoft Update; for macOS, you need to regularly do software updates to maintain the software inits latest version. If the support for an old version of an operating system has ended, stop using that version. You need to
update to the latest version. For all other software programs, you should always update to their latest version.
For more details, please go to https://oii.tsukuba.ac.jp/en/oii-security-2/details/.

I have installed an antivirus software program.
In addition, I conﬁrm that the virus deﬁnition ﬁle isautomatically updated to protect the computer from viruses.
When a computer is infected with a virus, not only data on the computer are destroyed but
also the computer itself is taken over by the virus, and it might be used to send spam e-mails
and attack other computers. Infection routes have diversified and using e-mails is not the
only way a computer virus can spread. Actions such as browsing the Web or simply inserting a USB memory into thecomputer may cause infection. To avoid being infected with a virus, it is important to install an antivirus software programand update the virus definition files on a regular basis.
Our university has purchased a site license of an antivirus software program. The antivirus can be installed on up to
three personal devices (Windows machines, Macintosh machines or mobile devices). The total number of installations
must be less than 4. If you have no other antivirus program installed or if you are not sure whether you are paying alicense fee for an already installed antivirus program, please install this one.
For more details, please go to https://oii.tsukuba.ac.jp/en/oii-security-2/details/.

What if the computer is infected with a virus?
To avoid further infection, remove the infected computer fromthe network (remove the network cable, use the airplane mode, or turnWi-Fi and cellular data network off) and contact us at the address on thelast page of this brochure.

2※Examples of Phishing Emails :https://oii.tsukuba.ac.jp/security/
information/suspiciousmail/（In Japanese/Limited to on-campus）

I never give my password to anyone.
Usernames and passwords used for the information systems in our university are important information to identify theusers. If you give your username and password to a third party and he/she causes trouble while using the information
systems of our university, you are also responsible for the problem because you gave away your password. Furthermore,
you must not use a username and password given to you by somebody else.

I never use other people’ s passwords and user names.
It is against Act on the Prohibition of Unauthorized Computer Access to acquire somebody else s username andpassword and log in as that person, or to take advantage of a security hole (flaw in a software program) for avoiding theusername and password confirmation, and log into a computer.

I have set up a password which is hard to break.
If a password is easy to break (your name, user name, birthday, phone number, repeating thesame characters, using an English word more than once, using the alphabet in sequence on a
keyboard, like qwerty , or using the above in reverse), a third party may gain illicit access to youraccount.It is important to set a password which is difficult to break (more than 8 characters, 12characters or more recommended, combination of capital letters, small letters, symbols andnumbers) and change it regularly.Even if a password is difficult to break,it is not advisable to write
it down and make it available to a third party.
Furthermore, it is not advisable to use the same password on different Internet services.When you use a different
password for each service, even if a password were leaked from one Internet service, the other services would not beaffected. For a personal terminal, you can use a password management software.
You should utilize MFA (Multi-Factor Authentication) so that you can prevent illegal access if your password is leaked.

3

Safe and Secure
Use of The
Information Systems

When I use the Internet, I pay close attention to fraud.
While it is convenient to use the Internet, it is also possible to face unexpected troubles.
If you are in trouble and cannot handle the situation, do not attempt an easy solution. Please contact your friends or
faculty members or contact a consumer center first.

Phishing

Tech Support Scams

One-click fraud

In a phishing fraud, an attacker masquerades as an administrator etc. of a
reputable company such as a bank,
Rakuten, Amazon, Apple, Microsoft etc.,
and directs users to a website which isvery similar to their real website, inorder to steal the users personal information such as IDs and passwords.Thebank and other companies will never
ask you to input and confirm personal
information via e-mail.If you receive asuspicious mail, do not provide yourinformation immediately. In such acase, do not contact the address you
find in your e-mail, but contact thecompany directly.

Tech support scams scare web users
by suddenly displaying fake warning
messages stating that a virus infection
took place. They ask you to call a contact phone number, making you install aremote-control software, and forcing
you to pay some money.Even if a
pop-up message is displayed during web
surfing, do not easily trust it and do notcall the phone number in the message.
If the symptoms do not improve evenafter force quitting the browser orrestarting the computer, try the solutions described on the supplementary
explanation page of this pamphlet. After
that, it is a good idea to run a virus
check to make sure your computer issafe.

One-click fraud means that if you
click once on a link in an e-mail or on a
website, you appear to have entered into
an agreement and you are requested to
pay a certain amount of money. If you
encounter such a situation, ignore therequest; do not make any payment forany purchase you are not aware of anddo not give out your name or address.
However, in some cases the fraudsters
exploit the judicial process. If you
receive notice that seems to come fromcourt, do not ignore it, but check theaddress of the courthouse on its web
page (https://www.courts.go.jp/) andcontact that address. Do not contact theaddress in the letter sent to you.

I have completed the “INFOSS Information Ethics” Course.
Organization for Information Infrastructure has prepared e-learning materials to support you in acquiring knowledge
about ICT (Information and Communication Technology), network security, laws, manners etc., which are needed for carrying out various activities at the university, and for avoiding harm and trouble in our network society. Every student
enrolled in our university must complete the course at least once (each time your student ID changes, you must do thecourse again, at least once). If you have not completed the course yet, please do so as soon as possible.
For more details, please go to https://oii.tsukuba.ac.jp/en/infoss-2/.

I regularly update Windows and use all software
programs in their most recent version.
Computer viruses can spread maliciously through the operating system (Microsoft Windows, macOS, etc.) and can take advantage of defects in popular software programs (Microsoft Office, Adobe Reader, web browsers, etc.). For Microsoft Windows, you need to perform
Windows Update or Microsoft Update; for macOS, you need to regularly do software updates to maintain the software inits latest version. If the support for an old version of an operating system has ended, stop using that version. You need to
update to the latest version. For all other software programs, you should always update to their latest version.
For more details, please go to https://oii.tsukuba.ac.jp/en/oii-security-2/details/.

I have installed an antivirus software program.
In addition, I conﬁrm that the virus deﬁnition ﬁle isautomatically updated to protect the computer from viruses.
When a computer is infected with a virus, not only data on the computer are destroyed but
also the computer itself is taken over by the virus, and it might be used to send spam e-mails
and attack other computers. Infection routes have diversified and using e-mails is not the
only way a computer virus can spread. Actions such as browsing the Web or simply inserting a USB memory into thecomputer may cause infection. To avoid being infected with a virus, it is important to install an antivirus software programand update the virus definition files on a regular basis.
Our university has purchased a site license of an antivirus software program. The antivirus can be installed on up to
three personal devices (Windows machines, Macintosh machines or mobile devices). The total number of installations
must be less than 4. If you have no other antivirus program installed or if you are not sure whether you are paying alicense fee for an already installed antivirus program, please install this one.
For more details, please go to https://oii.tsukuba.ac.jp/en/oii-security-2/details/.

What if the computer is infected with a virus?
To avoid further infection, remove the infected computer fromthe network (remove the network cable, use the airplane mode, or turnWi-Fi and cellular data network off) and contact us at the address on thelast page of this brochure.

2※Examples of Phishing Emails :https://oii.tsukuba.ac.jp/security/
information/suspiciousmail/（In Japanese/Limited to on-campus）

I never give my password to anyone.
Usernames and passwords used for the information systems in our university are important information to identify theusers. If you give your username and password to a third party and he/she causes trouble while using the information
systems of our university, you are also responsible for the problem because you gave away your password. Furthermore,
you must not use a username and password given to you by somebody else.

I never use other people’ s passwords and user names.
It is against Act on the Prohibition of Unauthorized Computer Access to acquire somebody else s username andpassword and log in as that person, or to take advantage of a security hole (flaw in a software program) for avoiding theusername and password confirmation, and log into a computer.

I have set up a password which is hard to break.
If a password is easy to break (your name, user name, birthday, phone number, repeating thesame characters, using an English word more than once, using the alphabet in sequence on a
keyboard, like qwerty , or using the above in reverse), a third party may gain illicit access to youraccount.It is important to set a password which is difficult to break (more than 8 characters, 12characters or more recommended, combination of capital letters, small letters, symbols andnumbers) and change it regularly.Even if a password is difficult to break,it is not advisable to write
it down and make it available to a third party.
Furthermore, it is not advisable to use the same password on different Internet services.When you use a different
password for each service, even if a password were leaked from one Internet service, the other services would not beaffected. For a personal terminal, you can use a password management software.
You should utilize MFA (Multi-Factor Authentication) so that you can prevent illegal access if your password is leaked.

3

I always manage personal information carefully and I always takemeasures to prevent information leakage.
Faculty members as well as students may handle personal and medical information collected through surveys and soon during lectures and practice classes, but that information must not be released on the network. It is also forbidden to
take the information outside the university. If you need to take part of the information out of the campus, you need toobtain permission from an administrator of the respective information, or a person designated by the administrator (aninstructor of a class, or a supervisor of a laboratory, in case of a lecture or practice class) and take measures to secure theinformation (e.g. encrypt it), before carrying it away from the campus. You are not allowed to keep personal information
on a computer that is managed personally. If this is unavoidable, you must encrypt the information first.

As a member of the University of Tsukuba, I act responsibly andethically when posting information on social networking sites and theInternet in general.

Safe and Secure Use of The

Information Systems

This brochure describes the rules and the important points you must follow when using the information
systems (networks, computers etc.) in our university. Before using these systems, please read the brochurecarefully. After confirming its contents, please check the items in the checklist below.
For more details regarding this brochure, please go to: https://oii.tsukuba.ac.jp/en/oii-security-2/details/
Please acquire the correct knowledge and utilize the information systems safely and securely in our university.

Everything you post on the internet can be seen by anyone. If posting carelessly, you may get into trouble
and your actions may affect the reputation of our university. You should be very careful not to post confidential,
inappropriate or offensive information on the Internet.

I never duplicate any copyrighted materials or make them available to athird party on the network.
The purpose of the copyright law is to provide for, and to secure protection of, the rights of authors, etc. and the rights
neighboring thereto with respect to [copyrightable] works as well as performances, phonograms, broadcasts andwire-broadcasts, while giving due regard to the fair exploitation of these cultural products, and by doing so, to contribute to
the development of culture. If you duplicate copyrighted works illegally and make them available to a third party without
the author s permission, you are subject to punishment.You may also be punished for downloading any kind of copyrighted
material (not only digital audio or visual recordings) when you are aware that it was uploaded infringing copyright.

I do not have any ﬁle exchange software program installed.
Using file exchange software is very dangerous because some people distribute files with bad intentions. Moreover, the file you have downloaded is automatically uploaded for a third party. Our university forbids the use of
any file exchange software program inside the campus network, including on the users personally owned computers. There is a system in place that blocks the use of file exchange software 24 hours a day and if you violatethese rules, you may be punished by the authorities of the university. If you have a legitimate reason to use a file
exchange software program on campus, please contact the Organization for Information Infrastructure, University of Tsukuba. If you
are a student, depending on the purpose of use, you need an authorization from your adviser or your class supervisor.

I never download software programs of unknown origin.
If you find a web page of unknown origin distributing expensive software programs free of charge or at low cost, do not download these programs. In many cases, these are distributed without permission. Besides infringing copyright, you risk infecting
your computer with a virus, since the software may have been modified. There is a system in place that monitors downloading ofsoftware programs of unknown origin. If you download such programs, you may be punished by the authorities of our university.

Contact us if you ﬁnd any problems
Please contact us immediately if you encounter problems like those below or if you face other issues with theinformation systems.
Infringement of copyright.
Leaking of classiﬁed or personal information about faculty members of our university.
Security vulnerabilities and defects in the information systems of our university.

The University of Tsukuba Information Security Incident Response Team (ISIRT)
e-mail incident@cc.tsukuba.ac.jp□I have completed the INFOSS Information
Ethics Course.
□I regularly update Windows and use all software
programs in their most recent version.
□I have installed an antivirus software program. In
addition, I confirm that the virus definition file isautomatically updated to protect the computerfrom viruses.
□When I use the Internet, I pay close attention to fraud.

For the brochure's PDF file and more details regarding this brochure, please go to：https://oii.tsukuba.ac.jp/en/oii-security-2
This brochure has been created by Organization for
Information Infrastructure at the University of Tsukuba.

Check□I always manage personal information carefully
and I always take measures to prevent information leakage.
□As a member of the University of Tsukuba, I act
responsibly and ethically when posting information on social networking sites and the Internet ingeneral.
□I never duplicate any copyrighted materials or makethem available to a third party on the network.

□I never give my password to anyone.

□I do not have any file exchange software program
installed.

□I have set up a password which is hard to break.

□I never download software programs of unknown
origin.

□I never use other people s passwords and user names.

Issued in March, 2024

Organization for Information Infrastructure41

2 2 About the “INFOSS Information Ethics” course 2024 School Year edition

About the “INFOSS Information Ethics” course- Knowledge necessary for the information network society -INFOSS Information Ethics is an e-learning material for self-study introduced as part of
information security education at the University of Tsukuba. Through this course, you will acquire
the knowledge necessary to use the campus network and information systems, and to live in themodern information society.
<How to take the course>

1. Access the University of Tsukuba's e-learning system manaba(https://manaba.tsukuba.ac.jp) and log in using your UTID-13 (the 13digit number on the back of your student ID card) or UTID-NAME("lowercase s" + "last 7 digits of your student ID number") and your
Unified Authentication System password. You can take the course fromanywhere where you have internet access.
2. Click "INFOSS Information Ethics Students Course"
displayed in the "My Courses " on your "My Page".

*The year [2017] is displayed as this course was createdin 2017, however it is the latest version of the course.

3. Click [English version] under "Resources (latest
first)" at the bottom of the screen.
4. First, open the "Teaching materials" and learn about
information ethics.
After that, please answer "Test 1-5".
 Answer each " Test" in order from test 1.
 A score of 60 or higher is required to pass the"Tests" You can take the tests as many times as you needuntil you pass.

5. Once you have passed "Test 1-5", complete the "A
Check for the Prevention of Theft and Leakage ofInformation". You need to pass "Test 1-5" before
answering the Checklist.
6. The course is completed once your status for "A
Check for the Prevention of Theft and Leakage ofInformation" has been updated to "passed".
7. Please submit a printout of the "Checklist to
prevent information theft, etc." response history
screen if you need to verify your completion of the"INFOSS Information Ethics" course.
Your name will not be printed on the print out, so
please either sign the paper in your own
handwriting or submit a screen shot. *There is noneed to submit a print out to the Organization for
Information Infrastructure.

Inquiries: Organization for Information Infrastructure (Department of Academic Information,
Division of Information Infrastructure Management)
Email: oii-security@oii.tsukuba.ac.jp■ Organization for Information Infrastructure website– About the e-learning “INFOSS Information Ethics” course :< https://oii.tsukuba.ac.jp/en/infoss-2/>5

3 Online Class GuidancePreliminary information for Online classParticipating in classes through the network is called online attendance. The classes established in thisway are called Online classes.
“Online” refers to work done through a network using your device (PC, smartphone, tablet, etc.).
Only the points are listed below to prepare you for taking classes offered online. For specific instructions,please read the following and refer to the respective pages as appropriate.

Overview of online attendance at University of Tsukuba (hereafter referred to as University)
Online classes use Microsoft 365 service products (hereinafter referred to as Microsoft products).
In this section, the basic knowledge about preparing to take an Online class is described.

1 ID and password

To use the University network system, you need the ID and password distributed at the time of admission.
When you received the password, change it to your own immediately. Refer to Section 4.1 for details.

2 EmailRefer to Chapter 9 of the Zengaku Computer System to send and receive an email as a University ofTsukuba student @u email.
Note: Please refer to the web page of the Zengaku Computer System for the latest information andsettings of the mail system and various software.
https://www.u.tsukuba.ac.jp/

3 Usage of Microsoft products

University of Tsukuba has a comprehensive agreement with Microsoft. Members of the University may
use Microsoft products privately without compensation.
If you have the Zengaku Computer System account (@u.tsukuba.ac.jp email address), you areautomatically registered. Please go to the following page to set or change your password for the first time.
https://m365setting.u.tsukuba.ac.jp (accessible only from on-campus)

Other staff members (@un.tsukuba.ac.jp email address), need to register (sign up) individually. Pleaserefer to the following URL for details.
https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/ees/tokuten/
Sign in with your Microsoft account (@u or @un email address) and password to start using the Microsoft
products.
After signing in, the application list window will be displayed. By clicking on the application icon, thecorresponding application can be used in the browser as a web application. You can install Office (Word,
Excel, PowerPoint, etc.) as a desktop application on your PC by clicking “Install Office”. Microsoft accountauthentication (@u email address and password for EES benefit) is required to use the desktop application.

6

4 Precautions for using Microsoft productsContents on “manaba” may include links to Microsoft Stream videos. You have to sign in to Microsoft
services to participate in the Microsoft Stream video content. If you have not signed in, an error message will
be displayed.

5 Online classes without Microsoft productsSome faculty members are preparing online class without using Microsoft products. In this case, follow
the instructions of the faculty members.

6 About software available at University of Tsukuba

Members (Faculty, staff, and students) of the University can use the software licenses contracted by the
University. You may or may not be eligible depending on the software. Refer to Section 4.6 for more
information.
Some of the licenses of software may be owned only by your department. In such a case, please contact
your department.

7

4 Overview of ICT Systems at University of Tsukuba
There are systems such as On-Campus Network System, Zengaku Computer System, Educational
Information System (TWINS), Library System (Tulips), Learning Management System (manaba), andUnified Authentication System that manages passwords of these systems at University of Tsukuba.
You can connect your PC, tablets etc. to the On-Campus Network by Wi-Fi or by wire. The Zengaku
Computer System serves more than 1500 PCs in total at satellite computer rooms in 18 locations in theuniversity, and all students can use them. In this system, each PC works on both Windows and Linux, andusers can use emails, publish Web pages, and use Office products. Important notices from the university aresupposed to be sent to your email address managed by the Zengaku Computer System. Members of theuniversity can use Trend Micro Anti-Virus software, Microsoft products, SPSS, Mathematica, ArcGIS etc. on
your PC (but there are usage restrictions on each product).
TWINS is used for registration of classes and checking grades, manaba is used for e-learning, and KdB isused for viewing syllabus.
In many cases, the ID and password of the Unified Authentication System are required.

4.1 Unified Authentication System https://www.cc.tsukuba.ac.jp/wp_e/service/unified-authentication-system/

This system standardizes ID and the password of various computer systems in the University of Tsukuba

8

so that students and staffs can log in by one password. Please be careful not to set the same password to othercomputer systems. The Unified Authentication System identify users by UTID-13 of 13-digit number. In
addition, regarding the UTID-NAME, individual user names are set for some user.
●UTID-13
UTID-13 is the 13-digit number printed on the back of Student or Staff ID card.
●UTID-NAME・ for students, it is “s” followed by the last 7 digits of Student ID,
・ for staffs, it is a character string like “familyname.firstname.zz”.
As for the login credentials, it depends on the system which is usable either UTID-13 or UTID-NAME
to login. You can use both UTID-13 and UTID-NAME on some system.
●Registered users
Accounts of the system will be issued to Undergraduate and Graduate students, Credited Auditors,
Non-degree Research students, Exchange students, Non-degree Research students affiliated with Int’lStudent Center and trainees in the intensive Japanese program, Post-J.D. trainees, Visiting students,and staffs (but there are some exceptions). If you are unsure of UTID-13 and initial password, consult
with the office of Academic Computing and Communications Center (ACCC).
●Password
UTID-13 and initial password will be issued along with Student or Staff ID card. Keep the (piece of
paper of) initial password so as not to lose it. The initial password has an expiration date. Be sure tochange the initial password. You can change the password on the Unified Authentication System Web
Server ( https://account.tsukuba.ac.jp/ ). Note that it might take some time before the change takes
effect. You can also review the registered personal information on the Unified Authentication System
Web Server. Carefully manage your password so as not to leak to others.
Users can obtain a new Unified Authentication password in case they forget their password. Bring yourStudent or Staff ID card and come to one of the offices below:
・Academic Computing and Communications Center, Office (Phone: 029-853-2452) : weekdays 8:30-12:15,13:1517:15
・Kasuga Satellite, Office: weekdays 8:30-12:15,13:15-16:00
・Central Library, Reference Desk: weekdays 9:00-17:00
・Art and Physical Education Library, Reference Desk : weekdays 9:00-17:00
・Medical Library, Main Counter: weekdays 9:00-17:00
・Library on Library and Information Science, Main Counter: weekdays 9:00-17:00
・Otsuka Library, Main Counter: Mon. 10:30-18:30, Tue.-Fri. 10:00-21:10, Sat. 11:30-19:50☆ Inquiries about the Unified Authentication System: https://www.cc.tsukuba.ac.jp/wp_e/contact/(Select “Unified authentication system” for the Category.)

9Systems where the Unified Authentication is required
Name of the system

ID

Unified Authentication System

UTID-13

On-Campus Access Points（Zengaku Information Outlet and Network System, On-Campus Wi-Fi System,

UTID-13

VPN Connection Service)

Zengaku Computer System

UTID-NAME

Library System (Tulips)

UTID-13 or UTID-NAME

Learning Management System (manaba)

UTID-13, UTID-Name, orStudent ID

Educational Information System (TWINS)

Software Distribution and Management System (Download Station)
UTID-13
Please note that eligibility varies on the system. Thus registration with the Unified Authentication Systemdoes not necessarily ensure that the user will be eligible to use any particular system. Check notices and the
Web site etc. of each system when using.
4.2 Overview of Zengaku Computer System
Both Windows and Linux are available on more than 1500 PCs at more than 30 locations, including 18
satellite computer rooms on campus. Users can use emails, publish Web pages, and use Office products on
the Zengaku Computer System. Users’ files are managed centrally and can be accessed from any PC in any
satellite computer room. Users can send print requests to printers from everywhere and output it. To printout, you must hold your student or staff ID card over the printer's card reader.
Opening hours depend on satellite computer rooms. Each room is basically available when not being usedin class. Some rooms require a Student or Staff ID card to enter.
For more information on how to use the Zengaku Computer System, please refer to the Chapter 8 of thisguide or the Zengaku Computer System website ( https://www.u.tsukuba.ac.jp/ ) etc.
☆ Inquiries about the Zengaku Computer System: https://www.u.tsukuba.ac.jp/en-contact/10

4.2.1 Satellite Computer Rooms https://www.u.tsukuba.ac.jp/en-satellites/
Area of
Location

Satellite

Room
2D201

2D Satellite

Number ofArea ofterminals

Location

20

101

A207

10

Communications

B205

66

B206

54

2A302

28

South

Art and PhysicalBunshu Satellite

8B201

28

Area

Education

3K Satellite

3K203

40

3D Satellite

3D207

46

3C102

50

3C104

50

3C114

50

3C306

43

CentralArea

2F Communication
room
2F Reading
room
Central LibrarySatellite

3F Readingroom
4F Readingroom
5F Reading
room

23

Library Satellite

West
Area

66 (1)

6

6

1C Satellite

1C206

43

1D Satellite

1D301

81

CampusCA405

42

Satellite

CA501

43

CA503

43

4A402

26

4B212

62

Medical Library

Outside the Library

42 (1)

Satellite

Inside the library

4

7C102 (Lab I)

76

7C103 (Lab II)

28

7C202 (Lab III)71

1F Reading room

22(1)Science Satellite

2F Reading room

5

Tokyo Satellite

4F 45420B1

11 (1)

Medical Satellite

Library on Library

Otsuka LibrarySatellite* Rooms 3C306 at Shako is operated by College of Policy and Planning Sciences, and rooms CA501 and CA503 at CEGLOC are operatedby CEGLOC, so they cannot be used by other users.
Numbers in ( ) in the “Number of terminals” indicates the number of accessibility terminals..

Please check the latest information on the Zengaku Computer System website.
Notes on satellite computer rooms:
・ Drinking and eating in computer rooms are prohibited.
・ Please do not bring wet umbrella into computer rooms.
・ Except for permitted devices such as satellite terminals and projectors, do not use power taps andoutlets in computer rooms. Do not remove connected plugs etc. without permission.
・ Computer rooms may be unavailable during maintenance. Maintenance schedule will be informedon the Zengaku Computer System website.

11

41 (1)CEGLOCand Information

Tokyo

room

42

Kasuga6

Audio-visual

CA403

Kasuga SatelliteArea

terminals

Computing and

2A Satellite

Shako Satellite

Number of

53

Center Satellite

2D204

Room
A203

Academic

2D202
2D203

Satellite

4.2.2 Accounts of the Zengaku Computer System
Users of the Zengaku Computer System are required to have the UTID-NAME and Unified Authentication
System Password. Almost all students and faculty members can use the system without applying for it. Users
cannot use the system after graduation, completion of studies, or retirement. When you advance to a graduate
school from a college, your UTID-NAME will change and you will not be able to log in with the previous
account, therefore you will need to backup your data and make email forwarding setup before the graduation(the email forwarding will be performed for up to 180 days after graduation).
Eligibility
Category

Remarks

Undergraduate students
Graduate students
swCredited Auditors
Non-degree Research students
Exchange students
Non-degree Research students affiliated with Int’l Student
CenterTrainees in the intensive Japanese program
Post-J.D. trainees
Visiting students

Eligible from entrance until graduation without applying forit.
8 digits UTID-NAME, consisting of “s” and the last 7 digitsof the Student ID Number, and Unified Authentication
Password are required.

Short-term students (e.g. short-term study program
participants etc.)

A person in charge from the accepting department/schoolneeds to contact Academic Computing &Communications Center.

Faculty members (Full-time)
Researchers (Full-time)

Eligible without applying for it.
UTID-NAME and Unified Authentication Password are
required.

Educational staffs (Non-Full-time)(e.g. Specially Appointed Professors, Cooperative
Graduate School Program, Non-Full-time Lecturers, NonFull-time Researchers, etc.)
Professors Emeriti

It is necessary to apply. Please refer to the following.
https://www.u.tsukuba.ac.jp/en-account/#form

4.2.3 Email https://www.u.tsukuba.ac.jp/en-email/The university sends official and important messages to the email address described below (see Chapter 9).
Please check your email box regularly. You can set up forwarding emails from this email address to anotheremail address.
Email address
Please use the address UTID-NAME@u.tsukuba.ac.jp after 2023 (student’s UTID-NAME is “s” + last 7
digits of the Student ID Number).
Email usage and mailbox quota (upper limit)
Users can use email anywhere through Microsoft 365 Web Mail with a web browser. If you want to use
email from an email software such as Outlook or Thunderbird or other web mailer (Gmail etc.), please refer
to https://www.u.tsukuba.ac.jp/en-email-u-client/.
Notes on using email:・ Since an email is sent through various networks, there is an inherent possibility of it being snoopedor being lost in the process. You should not exchange individual information such as your bank

12

・
・
・

account number, credit card number, and password through emails.
Your email should have a simple title or subject so that its content can be understood at a glance.
It is not possible to delete an email you sent to the wrong address. Check the destination and makesure to spell the email address correctly before posting.
Since various types of terminals are connected to the Internet, some symbols such as Roman
numbers or non-alphabet characters are not correctly displayed, depending on environment. Thus,
do not use such characters when writing an e-mail. For similar reasons, avoid using half-width
katakana characters.

Alumni Email License
Students can continue to use their @u email address even after they leave the university due to graduationor completion of their studies. For more information, please see the web pages of TSUKUBA FUTURESHIP.
https://futureship.sec.tsukuba.ac.jp/alumni/mail/ (in Japanese)
4.2.4 Publishing Web pages https://www.u.tsukuba.ac.jp/en-publishing/
To publish Web pages on the Web server (www.u.tsukuba.ac.jp), please apply from the “Publishing Web
Content” page ( https://www.u.tsukuba.ac.jp/en-publishing/ ) on the Zengaku Computer System website.
You need to agree with the guidelines displayed during the application procedure. You can also see theguidelines on the “System Guideline” page ( https://www.u.tsukuba.ac.jp/system-guideline/ ).
When you put Web contents in the wwws directory under your home directory, the contents will be published.
For details on the specific location of wwws directory and URL, please refer to the “Publishing Web Content”
page ( https://www.u.tsukuba.ac.jp/en-publishing/ ). Once files are placed in the wwws directory, thosefiles will be released to the whole world and can be viewed by anyone (except for access restricted parts).
Please only put files that you certainly want to publish.
For access restriction make a directory named local_only somewhere in wwws. Content placed in local_only
directory can be viewed only from terminals of the Zengaku Computer System (including remote desktop).
Note that it is difficult to prohibit browsing of the contents placed in the wwws directory.
4.2.5 Structure of File System and quota (upper limit)
Mailbox and user home area have different capacity restrictions in the Zengaku Computer System.
User home area https://www.u.tsukuba.ac.jp/en-disk/
A user home area is divided into two areas: a user data area where files created by applications are stored,
and an area where Web content is stored. The upper limit of the home area which consists of user data andWeb content is 10 GB, and can be increased to 15 GB by applying for it. To check your disk usage and how
to apply for increasing, please refer to the “Disk Usage/Extension” page ( https://www.u.tsukuba.ac.jp/endisk/ ).
Users can install an online storage client software such as OneDrive (Microsoft)、iCloud (Apple)、Google
Drive (Google)、Dropbox (Dropbox), but when synchronizing on the Zengaku Computer System, you should
be careful for the capacity difference. When data on online storage are synchronized with your home area of
the Zengaku Computer System, the usage may reach the upper limit without noticing it, and causes trouble
such as losing your files. We recommend that you do not use it synchronously on the Zengaku Computer
System but only upload and download through a browser.

13

Object

Appearance on
Windows

Appearance on Linux

User data

Z: drive/home/UTID-NAME/

Web content
https://www.u.tsukuba.ac.jp/~UTI
D-NAME/wwws folder under
W: drive/home/UTID-NAME/wwws→ /www/UTID-NAME/wwws

14

Quota

10 GB
(can be increased to
15 GB)

4.2.6 Printing
Satellite computer rooms have printers which can perform both color printing and monochrome printing.
When you print, start the printing job from a PC and operate a printer to output. You need to have yourStudent or Staff ID card to print. Printers are available for monochrome printing only or color printing only.
Be careful not to make a mistake during printing operations.
You can print from any satellite computer room printer regardless of where you requested printing. For
example, it is possible to send a print request from a PC in Central Library Satellite and go to another satellite(eg. ACCC Satellite) and print it.
You can also send a PDF file to the Zengaku Computer System from your PC which is connected to theInternet, and print it by operating an authentication PC (on-demand terminal) in a satellite computer room.
For details, please refer to the “Web print service” page ( https://www.u.tsukuba.ac.jp/en-printing/#webprint ).
Print Quota (upper limit) (one year from April to next March)
The number of prints a student can make per year varies depending on the school/department he or she
belongs to. One color print is counted as five monochrome prints. If a monochrome printout is printed on acolor-only printer, it will be counted as five printouts. Be careful not to print monochrome prints on a coloronly printer by mistake. Remaining pages are displayed when logging in to a satellite terminal, and can also
be confirmed from the “Print Management” page.

( https://www.u.tsukuba.ac.jp/en-print-limit/ )If you are out of print sheets, consult with the head of your affiliation. Keep in mind that you can save print
sheets by using printout preview, print only the page you need, use layout printing and so on.
Even if you are out of print sheets, you can print with a pay printer located in campus shop at your own
expense. Select pay printer in the drop button list at printing operation by a PC in a satellite computer room.
To start printing, insert a transportation IC card into the IC card reader beside the pay printer. Please referto the ”LAUNCH OF CHARGED PRINTING SERVICE” page for details.

( https://www.u.tsukuba.ac.jp/en-printing/en-charging_printer/ )How to use a printerWhen you send a print job from an application, it will show you the print menu (Figure 1).

Figure 1 Print Menu

15

Click the pulldown-menu with printer name displayed, choose the printer and set printing range andnumber of copies. If necessary, change settings such as one side/ both sides, “2 in 1”, etc., by clicking“properties.” The print job is sent to the printer by clicking “print (P).” After you click, move to a printer. Figure
2 for color-only printers and Figure 3 for monochrome-only printers. In the case the printer is not available
due to some trouble, you can use a different printer by using another authentication PC (on-demand
terminal) in another satellite computer room.

Figure 2 Black-and-white only printerFigure 2 Color only printerHold your student or staff ID card over the card reader (Fig. 4) on the touch panel of the printer. You do notneed to enter a username or password.

カードリーダーFigure 3 Card reader
After successful authentication, the home screen will be displayed (Fig. 5).

16

Figure 4 Home screen
From the home screen, touch the [My Jobs] button in order to display the job list (Fig. 6). Select the job you
want to print, and push the [Print] button on the upper right.

Figure 5 Printing method
From the job list, you can change the print settings or delete print jobs (Fig. 7).

17

Figure 6 Change and delete settings
After completion of printing, be sure to press the [Log out] button at the bottom of the touch panel in orderto log out. Please do not leave the printer until you have finished printing and logged out (Fig. 8).

Figure 7 Completion of printing and logging out

18

4.3 Connecting to the On-Campus Network
You can connect your PC or tablet etc. to the On-Campus Network using information outlets in lecturerooms, or Wi-Fi access points. You must install anti-virus software in your PC etc. To connect, you need tohave a UTID-13 and a password. You should observe the precautions when using a network system.
Please refer to the following URL fo.r the latest information and precautions:
https://www.cc.tsukuba.ac.jp/wp_e/service/notice☆ Inquiries about Access Points: https://www.cc.tsukuba.ac.jp/wp_e/contact/(Select “Network systems (including Access Points)” for the Category.)
4.3.1 On-Campus Wi-Fi System https://www.cc.tsukuba.ac.jp/wp_e/service/wireless/
Users who have personal computers can get connected with the On-campus Wi-Fi System at almost all
lecture rooms and cafeterias. If the driver software of the network device is old, you may not be able to connect
the access point.
For information on the settings and procedures for connection, please refer to the web page at the URL
above described.
In addition to the above, you can also connect to utwlan-x (via 802.1X authentication). Note that utwlan-x
is on a test operation without any support services. Please refer to the following URL for details.
https://www.cc.tsukuba.ac.jp/wp_e/service/wireless-x/
Room 207 at the Academic Computing and Communications Center (ACCC) building is open for users of
On-Campus Wi-Fi System, also accepting questions about how to get connected on the system.
4.3.2 Zengaku Information Outlet and Network System https://www.cc.tsukuba.ac.jp/wp_e/service/wired/

Information outlets in the lecture rooms are operated as the Zengaku Information Outlet and Network
System. Your PC needs to be equipped with 10Base-T/100Base-TX/1000Base-T wired LAN interface. Pleaserefer to the URL above for the locations of information outlets and more information. Note: Connecting
routers such as so-called broadband routers (including FON) to the information outlet is prohibited.
Presetting・

Set to obtain an IP address automatically.

How to get connected
1. Connect one end of the LAN cable to your PC’s LAN interface and the other end to the information outlet.
2. Start a web browser and access to https://www.cc.tsukuba.ac.jp/wp_e/service/wired/.
3. Read the displayed notes carefully and connect to the network according to the displayed instructions.
4.3.3 Other Networks
There are numerous Wi-Fi access points on campus. For information on how to use Wi-Fi access points
other than utwlan-pub, utwlan-w, and utwlan-x, please ask the respective administrators.
For information on how to use information outlets installed at laboratories etc, please ask the staffs of eachlaboratory, or Sub-network Administration Committee (SAC).

4.4 VPN Connection Service https://www.cc.tsukuba.ac.jp/wp_e/service/vpn
When the user attempts to connect a personal computer to a “university-only” (or accessible only from oncampus network) websites from an off-campus location via an internet provider, generally the web pages
cannot be viewed. There are other services operated by a server at the university that cannot be used froman off-campus location. By using the VPN connection service, you can use same services as in the university
by making a connection from an off-campus location look like a connection within the university network

19

virtually. It is recommended to ask the administrator of a target service about whether or not the target
service is accessible via this VPN connection service.
Since the usage of the VPN connection service depends on the equipment and the operating system, pleaserefer to the "Manual" on the following Web page:https://www.cc.tsukuba.ac.jp/wp_e/service/vpn

4.5 Other Network Services
International Academic Roaming Service “eduroam” https://www.cc.tsukuba.ac.jp/wp_e/service/eduroam/
Eduroam is a world-wide roaming service which provides wireless LAN network access for theinternational research and education community. The University of Tsukuba has joined eduroam sinceAugust 2014., so members of the university can use local wireless networks with their own devices when
visiting other participating institutions.
To be eligible to use eduroam, you need to obtain “eduroam ID” and “eduroam password” before visiting aparticipating institution.
For more information, please refer to the web page at the URL above described.
NTP Server and DNS Server
Academic Computing and Communications Center (ACCC) operates an NTP server to provide accurate
timing reference, and offers a DNS cache service for network devices connected at the University ofTsukuba to enable name retrieval on the internet.
The NTP server for users to synchronize clocks is as follows:
Host name: timeserver.cc.tsukuba.ac.jp
The IP addresses for the DNS cache service are as follows:
IP address: 130.158.68.25, 130.158.68.26
Please note that if the user’s setting is “Automatically acquire DNS server address” in the Access Point
Connections of 4.2.1 or 4.2.2, the above is set automatically as the DNS server.

4.6 Available Software on Individual PC https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/
Members of the University of Tsukuba can use Trend Micro anti-virus software and software such as
Microsoft products at no additional cost on individual PCs (but there are some restrictions depending oneach). The following are representative examples:・ Trend Micro anti-virus software (PC / smartphone)
・ Microsoft products
・ SPSS・ Mathematica
・ ArcGIS
Please check the terms of use from the Web page below:
https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/20

5 TWINS Operation Guide for Students
TWINS is a nickname of the University of Tsukuba's educational information system, andits official name is called "Tsukuba Web-based Information Network System." This system
is used for course registration and grade confirmation.
TWINS also has a web bulletin board feature. Once a notice has been posted, theUniversity of Tsukuba considers that students received the information. For this reason,
students do not have the right to object later with the reason that they did not see thenotice. Therefore, please do not forget to check the Web Bulletin Board at least twice aday. (in the morning and evening etc.)

5.1 Login / Logout Please scan the QR code on the left or access the following URL in your web browser.
https://twins.tsukuba.ac.jp/

 You can also access from the University of Tsukuba website.
Top page > CAMPUS LIFE > Campus Web Tools > TWINS
https://www.tsukuba.ac.jp/campuslife/

Login Screen
Click the “English” button to switch languages.
Japanese

Click
EnglishEnter your ID number for the username, and for the password enter your password
for the Unified Authentication System password, then click on the “Login” button.
When you do not know your password, visit an Academic Computing andCommunications Center or the Library, and ask them to reissue it. (Please bring yourstudent ID card.)21 Logout
When exiting, be sure to click the "Logout" button to log out.

 Timeout
TWINS will time out after 30 minutes of inactivity after login. When you wish toextend the timeout period while you are working, click on the clock symbol to extend
the timeout period.

Also, on the TWINS, you can check any information, such as① Information for Current Students② Information regarding the class cancellation(8 days including on the day)
③ Maintenance schedule of TWINS, etc.

①

③

➁

①-2

 How to access to the userʼs manual for TWINS
Please check the TWINS User's Guide on the university home page.
Top page > CAMPUS LIFE > Campus Web Tools > TWINS Userʼs Guide for students
The userʼs manual for TWINS is also available from the “Manual for Students” buttonon the menu bar after logging in to TWINS.

22

5.2 Confirmation of Contact Details

A pop up screen to confirm your contact details will appear around May and October.
When this screen displayed, please confirm your Contact Details. Unless you click on
the “Confirm” button, this screen will continue to appear every time you login. In
addition, you cannot use the automatic certificate-issuing machine while this screen
is displayed. You will be able to update your contact details any time on the personal
contact information screen. The university will contact you using the information.
Therefore, please keep your personal information current at all times.

 For changes in emergency contacts or permanent address in your home country,
please go to the Student Support counter in the Academic Service Office. As for
Undergraduate Students, the grade notification will be sent out after the C module`ssemester ends to your home country`s address (ONLY in Japan). Therefore, when
you change your address, please inform it to the office immediately. When you wish
to send your grade notification to another address for any special reasons and so on,please contact the related Academic affairs counter in the Academic Service office.

5.3 How to View Your Own Student Information

To view your various records on TWINS, follow the procedures as shown on the screen
below. Select the menu "Student Info" → "Student Information".
Records such as your transfer information (e.g. leave of absence), or scholarship /tuition waiver will also be displayed there.
When you switch between tabs you
can browse different information.

23

5.4 "Course Registration" and "Cancellation"

 Select “Menu” → “Course” →“Course registration・Registration status” to go to the
Course registration page. (Note: Please keep in mind that you have to meet thedeadlines for the registration.)
Functions of self-evaluation for graduation / qualifications are not available in thecurrent programs.

These tabs show modules.

 When course registration screen appears, enter the course code, and click on the“Register” button. When you do not know the course code, click on the “Course Search”
link.



“Course Search” is as follows: You can search for classes by entering the first 2~4
alphanumeric characters of a course code, or by entering the middle 2~4 consecutivealphanumeric characters of a course title or Instructorʼs name. When you click on the“Search” button, the search results will be displayed near the bottom, click on thecourse title you want to register.

24Cancel registered courses: When the registration is completed, the course title, thecourse code, and the main instructorʼs name will be displayed on the time schedule.
To cancel the registration, click on the course code you want to cancel. The
confirmation screen will appear. Click on “Delete” button to complete thecancellation. (Note: Please conduct the course cancellation within the given periodof each course registration.)Intensive course registration: To register a course which has been set outside of theregular course application period, such as intensive course, select the Start Course
module tab and click the "Register for intensive courses" link. To register for
intensive courses, held in the summer / spring recess, select the appropriate tabs.
The registered intensive courses will display beneath the time schedule.

*For information on how to apply for or cancel courses outside of the application period,or how to apply for course continuation or special course registration, please refer to the
TWINS User's Guide posted on the university website.
For pre-registration, please refer to the "Registration/Pre-Registration" guide for
information in the separate printout.

25

5.5 Confirm Grades

You can check the academic results by clicking “Grade” → “grade inquiry”. For students
who entered after 2013, GPA will also be displayed.

5.6 Inquiry/ Survey

You can use the TWINS survey function to answer questions and to evaluate the classcontent. When it is time to answer, the course will appear in the list as shown in thefollowing screen, please answer each question. The questions differ depending on thecourse, but in general, it is a mixed form of the selection formula and the description
formula as shown on the right.

26

5.7 Schedule and Cancellation
When you click on “Schedule Management“ (A button), registered class schedule(including cancelled classes) can be viewed. Also by clicking "+" button on thecalendar, personal schedule can be registered or deleted.
A

When you click on “Reference of Class Cancellation and Make-up Class” (B button),class schedule including cancelled classes are shown and detailed information canbe confirmed by selecting an item.
B27

5.8 Bulletin Board

University of Tsukuba considers that all notice posted on Bulletin Board are received by
students. For this reason, students do not have a right to object later with the reason
that they did not see the notice. Therefore please do not forget to check Bulletin Board
at least twice a day (in the morning and the evening etc.) during semesters.
When you click on “Newly Arrived” (C button) to display up to 5 new announcements
for each genre. The period for displayed as the latest news is 7 days including theposting date. Also, when you want to see past information, please click "Reads more"to the right of each genre. You can also search for postings quickly.
C When you click on “Bulletin Board” (D button),① "Search notice" is displayed and search by setting a condition is possible.
② "List of genres" field is displayed and by clicking a genre name, notice registered in
the genre are shown on a list.
D

①

②

28

6 About the viewing of the syllabus by using the Curriculum Scheduling Support System (KdB)
Please scan the QR code on the right or access the following URL in your web browser.

https://kdb.tsukuba.ac.jp

6.1 Search for the course

By using the KdB (the Curriculum Scheduling Support System), you can search for the course offered by the Universityof Tsukuba in a variety of conditions.

Refine in Term/Module, Day, Period
Refine in the classroom
Refine in Course Catalogue
Input the keyword

Click [Search] button to search for the course

Supplementation of Term/Module, Day, Period

In regard to the basic information, please refer to [1 General Guidelines] in [Course Catalogue].
https://www.tsukuba.ac.jp/education/ug-courses-openclass/1.pdf
About the special notation for day and period.
・intensive︓This is a type of course that does not depend on a specific time period, but is conducted with irregular dates.
・by appointment︓This is a type of course that the instructor in charge and the student perform irregularly while adjusting the schedule.
・by request︓This is a type of course that students can receive guidance (at any time) according to their needs when they perform long-term experiments
and others.

・NT︓ NT is an abbreviation of “Non-timetabled attendance is possible.” The day/period of the class has not been set; however, please refer to therecommended day/period for attendance mentioned in the syllabus and take the class as planned while focusing on the report submission deadlines.

Search for the course by using the “Course Catalogue”

You can search for the course offered by subject area of the undergraduate studies or graduate studies.

（The case of refined in the Course Catalogue）
If you would like to refine the subject within [Foundation/Major Subjects] in [School of Humanities and Culture College of Humanities], Select "Course
Catalogue" as shown below.

The example of Search Result [Search for the course by using the keyword “Robot”]

Check the box if you would like to include the description of
Remarks, course overview, syllabus in your search.

29

6.2 Browsing the Syllabus of the Search results
You can browse the syllabus of the course displayed as search results.

Click on the link of [Syllabus], you can browse thesyllabus for that course.

[Information included in the syllabus]・Learning objectives and attainable goalsof each course
・Lesson plan for each session
・Assessment of Academic Achievement
・References, Study methods not discussed
in the class・Working hours of offices, Contacts
・Message for students…etc.

Click on [Download Syllabus], you can download the syllabus of all
courses that you selected in the search results together in PDF file.

6.3 About [The official version] and [The latest version] of syllabus
In regard to the courses that published the syllabus in the booklet of the beginning of the year, their contents maychange due to circumstances during the year. In such case, you can refer to both the same version as the Syllabus
official version published in the booklet and [the latest version] that reflects the changes in the content in KdB.
When you click on the link on [syllabus] after search the course in KdB, the latest version of the syllabus is displayed
first. Then, click on the link [Display the official version] at the top left of the screen, you can see the official version of
the syllabus. Also, if you click on the link [Display the latest version] at the top left of the screen of the official versionof the syllabus, return to the syllabus latest version.

【The latest version][The official version]
Go to [The latest version]
Go to [The official version]

For more detailed information about the way of using KdB, please refer to the manual available on the university website.
https://www.tsukuba.ac.jp/campuslife/tool-manual-kdb/

30

7 Learning Management System (manaba)
7.1 Login, Logout
7.1.1 Login
Enter your unified authentication ID and password to log in as
follows.

1. visit manaba's login page by clicking on the banner on the

top page of the support site or entering the following URL
directly into the browser.

https://manaba.tsukuba.ac.jp

2. On the login screen of the unified authentication system,
enter the UTID-13 or UTID-NAME and password.

3. If you log in successful, “My Page” of manaba is displayed.
Support Site for manaba

7.1.2 Logout
The system does not provide the function to log out. Close all the windows and tabs of the browser completely andexit the application.

! If you do not log out properly on a shared PC, your account may be used by other users without authentication.

7.2 User Support
7.2.1 Manual
You can find a manual on the following webpage.
https://www.ecloud.tsukuba.ac.jp/en/learning-management-system-manaba

7.2.2 Support Website
If you still have questions after reading the manual, you are welcome to contact us via the following webpage. Feelfree to consult with us.
https://www.ecloud.tsukuba.ac.jp/manaba/accessmanaba

31

7.3 Initial Settings
When using manaba for the first time, be sure to make thefollowing settings.

7.3.1 Reminder Settings“Reminder” is a function to send update information to the mailaddress registered by the user when new notifications or writes
are made in manaba.

Reminders
1. Click Settings in the upper right corner and select Change

My Page

Settings

reminder settings.

2. Select Receive or Do not receive.
3. Enter in the Email address 1 your PC Email address that you
want reminders to be sent to.

4. Enter in the Email address 2 your cellphone Email addressthat you want reminders to be sent to.

5. If you select "Receive all new messages at a time" in"Receiving method", you can receive reminder emails all at
once.

Course-specific settings

Setting Page

Change reminder settings
Changed to manaba.jp
from Jan/15/2024.

You can specify courses which do not receive reminder emails.

1. Click Change settings, to open “Courses which do notreceive reminder emails” Page.

2. Select or deselect Courses which do not receive reminder
emails.

3. Click Save and complete the process, then return to the'Change reminder settings' page to confirm that the 'Setting
Status' for Course-specific settings has been updated.
You can stop the following reminders for the courses
selected in the list of “Courses which do not receive
reminder emails”.
• Course news
• New assignments (excluding notice of resubmission)• Course Forum• Project forum

Change settings

Change reminder settings

32Changed to manaba.jp
from Jan/15/2024.

Settings for reminder type
1. Select Receive or Do not receive a message whenevercourse news is posted.

2. Select Receive or Do not receive a message when a new
assignment is published. A reminder for a new project will
be sent only to members who are assigned to teams.

3. You may choose from one of three options when a newcomment is posted on a thread:• Receive a message when a comment is made.
• Receive all new comments at a certain time of a day.

(→ Select a preferred time from the dropdown menu.)• Do not receive a message.

! Your own comments will not be sent as reminders.
4. Select Receive or Do not receive a message when a projectis published. This reminder is only sent to the course
members who belong to the team.

5. Select Receive or Do not receive a message when a newcomment is made in a thread of your project.

6. Click Save and send test email and confirm reminders aresent to the email address you registered.

Change reminder settings! You will not receive messages if you choose Do not receive in theReminders menu, even if you choose Receive in Individual Settings.

7.3.2 Profile Settings

Change Profile

1. Click Settings on the upper right corner and select Change
Profile.

2. Upload an image of your choice.
• The image you upload will be displayed beside yourcomments in a thread so that the course members willknow whose comment it is.
• Once the image is changed, it cannot be restored to thedefault image.
Change Profile33

7.4 Course Page
7.4.1 My Page
When you log in to manaba, “My Page” as shown on theright appears.

Course Page
In manaba, a space called “course page" is prepared foreach course. Through the course page, you can download
course materials, submit reports, and so on. On “MyPage”, the course page list of the courses you are
currently taking is displayed.

Online Manual
Online manual is available from the “Manual" link at thebottom of My Page (surrounded by the red square in theupper right figure).

My Page

Explanations of the functions provided only at the
University of Tsukuba is published on the following
webpage as a "supplementary manual.“
https://www.ecloud.tsukuba.ac.jp/en/learningmanagement-system-manaba

7.4.2 Access to Course Pages
In order to view a list of courses you have been registeredfor, click Courses at the top of the screen. Click thecourse title so that the main page of the course will be
displayed.
Five icons in each course indicate the latest status of
the course (icons will turn red if there is a new action).
My Page

Select a course

There is unread course news.
There are unsubmitted assignments or tests.
Grades have been distributed.
There are unread comments.
Tutoring collections have been updated.

Number of unsubmitted tests or assignments will be
displayed.

Course page

! Click on the course name to go back to the course top page.
34

7.5 Course Registration
7.5.1 Course Registration on manaba
In order to access the course pages of the courses that you take, you need to be registered in manaba. Usually,
registration and cancellation will be automatically done in manaba by just doing the following operations.

• When you register a course in TWINS, the course page that you registered is displayed on My Page the next day, andyou will be able to access it.

• If you cancel your course registration in TWINS, the registration in manaba will be also canceled the next day, andyou will not be able to access the course page.

! If the course page is not displayed on My Page even if you register for the course in TWINS, please contact the Office of
Educational Cloud.

7.5.2 Self Registration
Normally, students do not have to register on their own course
page in manaba by themselves. However, depending on the
instruction of the teacher in charge, you may register by
yourself. This is called "self-registration". There are two ways
to self-register as follows.

Registration by searching for courses
1. Click Search and register for courses from My Page.
2. Search the course and select the course you want toregister. (Here, if registration key is necessary, it will shift
to registration key input screen.)
3. Check the course and click Register.

Registration Using “Registration Key”
1.
2.
3.

Click Register for courses using Registration Key fromMy Page.
Enter the registration key.
Check the course and click Register.

If you accidentally register for the course registration, you cancancel the course registration at the course top by clicking
Drop this course.

Register for courses using Resistration Key

35

Search and register for courses

7.6 Various Functions (Tests, Assignments, Grades, Resources, Attendance)
7.6.1 Tests
In manaba, you can answer online tests and drills from theteacher of the course. Answer can be done by the following
steps.

1. In Tests page, select a test you would like to take.
2. Confirm that the test is open for submission. Click Start toenter the test room.

Select a test

Tests page

3. Enter your answers to the questions.
4. Click Next to display the next page. It is also possible todisplay the preferred page by clicking the navigation buttons
above the question.

5. In the final page, you will be able to click Confirm.
6. Click Confirm to display the submission confirmation page.
Once the confirm button is clicked, you will always be able
to click Confirm in any previous pages.

! If there are required, yet unanswered questions, the question page
will be displayed instead.

Answer questions

7. Click Submit to finish taking the test. If you need to checkor fix your answers, click Back.

7.6.2 Assignments
In manaba, you can submit the report assignment from theteacher via the course page. There are two types of submission
methods, “Browser-Based" and "File-Based".

Browser-Based Assignments
1. In Assignments page, select an assignment you would liketo answer.

2. View the details of the assignment and enter your answers.
3. Check your answers and click Preview (Next) after you
have answered all the questions.

! The assignment has not been submitted to the instructor yet.
4. Check your answers. If there are no revisions to make, click
Submit to submit your answers. If you need to revise youranswers, click Back.

Browser-Based Assignments

File-Based Assignments
1.

In Assignments page, select an assignment you would liketo answer.

2.

View the details of the assignment and put together yourresponse.

3.

Click Add a file to locate the file and upload the file into
manaba.

! The assignment has not been submitted to the instructor yet.
4.
5.

To add more files, repeat 3.
If there are no mistakes, click Submit to submit your files.

36

File-Based Assignments

7.6.3 Grades
On the “Grades” page, you can check the score results ofeach assignment (tests, assignments, etc). You can browse
grades only for the tasks that teachers have allowed.

7.6.4 Resources
You can access the information such as course materials andsyllabus uploaded by the teacher in the “Resource” page by
the following steps.

List of Grades

1. Click Resources and a list of resources will be displayed.
2. Click the title of a resource so that its content will be
displayed.

3. Titles of pages in the resource you selected are shown on

List of Resources

the right. Click the title of a page and check the otherpages in the resource.

7.6.5 Attendance (respon)
You can reply to your attendance by submitting an attendancecard from the smartphone application (Android / iPhone) ofrespon or PC.
If you use the smartphone app, please make the initial settingsin advance according to the respon Supplementary Manual
which is published on the following webpage.
https://www.ecloud.tsukuba.ac.jp/en/learning-managementsystem-manaba

Submission of an attendance card
1. For smartphones, launch the app. For PC, log in to manaba
and click the icon
screen.

at the top right of the

2. Please enter the call number specified in the class.
3. Tap / click the [GO] button.

Call number input screen(for smartphone app)

For Clicker or Survey
After entering the call number, the screen automaticallytransitions to the "Clicker" or "Survey" screen. Please respondaccording to the teacher's instructions.

LIVE/REPLAY Player (only for smartphone app)
Survey results can be viewed in real time or later. (Available
only when the instructor has set the distribution settings.)
Clicker screen(for smartphone app)

Online Manual
The online manual is available on the following page.
https://respon.jp/doc/faq_en.htm
On the smartphone app, tap [SETTINGS] in the menu at thebottom of the screen, then tap [User guide] on the next
"Settings" screen to access the online manual.

37

Survey screen(for smartphone app)

8 Zengaku Computer System
8.1 Powering Up a Personal Computer (PC)

Press the power button to turn on the computer. After waiting for about 10 seconds,

Figure 8.1 will show up.

Figure 8.1 Operating System Selection Screen
Zengaku Computer System supports Windows 11 and Linux OS. To run Windows 11,
select “windows” by using the cursor keys on the keyboard and press the [Enter] key; torun Linux, select “ubuntu” and press the [Enter] key.

8.2 Starting Up and Closing Windows 11● Starting Up and Sign-in to Windows 11
After selecting Windows 11 in Figure 8.1, click anywhere with the mouse or press any
key on the keyboard, the screen below appears.

38

② enter username④ enter your password⑤ click on the [→] button

Figure 8.2 Sign-in Screen
To sign-in follow the directions below:① Make sure that there is a vertical line in the [ユーザー名] box. If not, bring themouse pointer and click on the box.
② Enter your Zengaku Computer System ID: “s” + the last seven digits of yourID number (Example: If your student ID is 201916789, it would be s1916789)③ Bring the mouse pointer and click on the [パスワード] box.
④ Enter your Zengaku Computer System password using the keyboard. Whenentering your password, each character is masked by “●” to keep yourpassword protected. This is to prevent others from seeing your password.
⑤ Bring the mouse pointer and click on the [→] button next to the [パスワード]box.
⑥ You can sign-in Windows 11 on the computer after this authentication process.
If you can not sign in the PC, you need to start over from ①.
※ If the “Caps Lock” is on, the letters will be typed in capital letters. To remove“Caps lock,” press the [Shift] key and [Caps Lock] key together.
● Closing Windows 11 (Shutting Down)
When closing Windows 11, wait for 10 seconds after pressing the power button andquickly release or follow the directions below. Do not touch the power button for morethan 4 seconds because this could corrupt the data saved on the PC.
① Click the start button② Click the power buttonand open the start menu.
on the lower left to open the shutdown menu.

39

③ Click the [シャットダウン].
④ After few seconds, it will shut down automatically.

Figure 8.3 Shutdown Menu

40

8.3 Starting Up and Closing Linux OS● Starting Up and Logging into Linux OS

After selecting Linux at Figure 8.1, Figure 8.4 would appear on the screen.

Figure 8.4 Linux OS Log-in Screen
Enter your Zengaku Computer System ID in the [ユーザー名] box, and then press
the [Enter] key. It would turn to a new screen asking for your password. After entering
your password there, you can log in to Linux OS.
When you log in to Linux for the first time, the online account setting window willappear. However, you do not need to set up these accounts. Instead, click [スキップ] toignore.

Figure 8.5 Online Account Setting Window
Similarly, after pressing the [スキップ] button, the setting for Livepatch will appear.
You do not need to set up this feature; just press [次へ].

41

Figure 8.6 Livepatch Setting Window
Next, the feedback setting window will appear. Just ignore and press [次へ].

Figure 8.7 Ubuntu Feedback Setting Window
Next, the privacy setting window will appear. Ignore and press [次へ].

Figure 8.8 Privacy Setting Window
Finally, the setting completion window appears. Click [完了] to finish the first-time
setting.

42

Figure 8.9 Setting Completion Window● Logging Out of Linux OS（Shutting Down）
By clicking on the icon at the higher right corner of the desktop, a pull-down menu
shown in Figure 8.10 will appear. Click on [電源オフ/ログアウト] and then [電源オフ] toshut down.

Figure 8.10 [システム] Pull Down Menu

A dialogue “60 秒後に自動的にシステムの電源を切ります。” would appear. Click on[電源オフ] to turn off the computer.

43

Figure 8.11 Linux Shut Down Confirmation Dialogue Box

448.4 Automatic screen lock and shutdown of terminals

Screen Lock, sign-out (log-out in Linux OS), and shutdown are executed

automatically on the terminal PCs in Zengaku Computing System.

① Automatic screen lock
The screen saver starts if inactivity continues for a certain duration, and thenthe screen is locked automatically to prevent your account from unauthorized use.
You need to input your password to go back to the original screen.

② Automatic sign out/log out (after screen lock)If the screen lock continues for 60 minutes, your account is signed out automatically.
Any unsaved data may be lost in this case.

③ Automatic shutdown (after sign out/log out)
The terminal PCs which nobody has signed in for a certain duration are shut down
automatically.
You can also lock the screen manually. For the details, please refer to the following
website: https://www.u.tsukuba.ac.jp/en-screenlock/.

Figure 8.12 Screen Saver in Windows OS

45

8.5 Japanese Language Input Method on Windows 11

Japanese language input requires the Japanese input system. By typing the“reading of Kanji,” the system converts the characters into “Kanji.” It is possible toconvert to Hiragana, Katakana, and symbols as well. This instruction will explain how
to input the Japanese languages by Microsoft Input Method Editor (MS-IME).

8.5.1 Typing Words
The key layout of a Japanese keyboard is displayed in Figure 8.13.

Figure 8.13 Key Layout of a Japanese Keyboard
There are two ways to enter words: “romaji input (alphabets)” and “kana input(readings).” For example, the key circled in Figure 8.13 can enter “s” in the romaji input
and can also enter “と” in the kana input. This instruction will explain on the romaji
input.
The first principle of typing is always to return your fingers to the home position
composed of eight keys with “●”in Figure 8.13. The home position is the reference place
for your fingers. The “F” and “J” keys have a small bump to help you find the home
position quickly. To practice your blind typing, please refer the webpages such as- P 検フリータイピング練習: https://www.pken.com/tool/typing.html- e-typing: https://www.e-typing.ne.jp/- Sushi-DA: https://sushida.net/

46

8.5.2 Getting Ready to Type in Japanese
The MS-IME Japanese input must be turned on during Japanese language input.
On the low right corner of the screen, the MS-IME language bar (Figure 8.104) can befound. Make sure “あ” is seen there.

Figure 8.14 MS-IME language bar
When there is no “あ” shown in the MS-IME bar, press the [半角/全角] key or rightclick on the “A” character on the MS-IME bar and select [ひらがな] shown in the input
mode list (Figure 8.15). Pressing the [半角/全角] key when the Japanese input mode isturned on will turn off the Japanese input mode.

Figure 8.15 MS-IME Input Mode List

8.5.3 Entering the Japanese Reading
Here we will try typing the reading “つくばだいがく” using romaji input.
① Type tsukuba. It would be entered as つくば.
② Type daigaku. It would show つくばだいがく on the screen.
The line under the reading shows that the text is not converted to any othercharacters such as Hiragana, Katakana, and Kanji. (Figure 8.16）

Figure 8.16 unconverted reading with a wavy line

In case of pressing the wrong key by mistake, move the vertical line to the positionof the mistaken character using the [←] key and [→] key. Then, press the [Backspace]
key to delete the wrong character and type in the correct character. Note that pressing
the [Esc] key when the reading is still unconverted will remove the whole set of words
that are unconverted.

47

You can type romaji as a sonant sound such as dull sound, syllabic nasal, and chokedsounds. To type「ん」enter [NN]. To type “ぁぃぅぇぉゃゅょっ” press [X] before the romaji.
For example, pressing [XTU] will enter “っ.”To enter long tone press
period press

key, to enter comma press

key, to enter quotation marks use

andkey, to enter
keys.

8.5.4 Converting to Kanji
After typing the reading and the characters are unconverted pressing, the [変換] keyor the [space] key will convert the characters to kanji. For example, つくばだいがく
shown in Figure 8.16 would change to 筑波大学 shown in Figure 8.17.

Figure 8.17 筑波大学
When the candidate by MS-IME is a homonym, press the [変換] key or [space] key acouple of times to seek the correct one. You can select the proper set of characters using[↑][↓] keys and number keys. A book helps you to confirm the meaning and examplesof the candidates (Figure 8.18). When the correct set of characters is shown up, press the[Enter] key to convert.

48

Figure 8.18 words comment function

When MS-IME makes a mistake to segment the reading you entered, you can change
the phrase as follows. You can change the phrase length by using the [←][→] keys andthe [Shift] key together at the unconverted state (Figure 8.19). After the proper lengthof a phrase is selected, press the [変換] key or [space] key again to convert.
Here, we will try to type「息子には知ってほしかった」as an example.

Figure 8.19 息子には知ってほしかった (unconverted)① After typing the reading「むすこにはしってほしかった」it will convert as thecharacters shown in Figure 8.20. This case is one example because this could
differ when the dictionary remembers what was typed on the computer in the
past.

Figure 8.20 息子には知ってほしかった（incorrect conversion）② The phrase that says「息子に」is selected. Press [Shift] and [→] to select「むすこには」.
Figure 8.21 息子には知ってほしかった (after changing the breakpoint of the phrase)③ Reconvert the reading by pressing the [変換] key or the [space] key.

49

Figure 8.22 息子には知ってほしかった（correct conversion）
To readjust the phrase segment of reading before confirming the conversion, selectthe section of the phrase and press the [Backspace] key. This will make the readings
back to the unconverted state.

8.5.5 Converting to Katakana and Hiragana
By using [F6] ~ [F9] keys, the readings can be converted to Katakana or Hiragana.
The phrase can be converted to Hiragana by [F6], Katakana by [F7], half-width characterby [F8], and alphabets by [F9]. These keys can be used by pressing some of them together.
For example, pressing the [F8] and [F9] keys together will convert the characters toalphabets in half-width.
表 2. 1
キー
F6
F7

変換機能
全角ひらがな
全角カタカナ

F8

半角

F9
F10

全角英数
半角英数

function key conversion list
例

変換前
ツクバ
つくば
ツクバ
ｔｓｕｋｕｂａ
つくば
つくば

変換後
つくば
ツクバ
ﾂｸﾊﾞ
tsukubaｔｓｕｋｕｂａtsukuba

8.5.6 How to Type in Romaji Input (Alphabets)
When typing in English, get into half-width English mode or full-width English
mode or direct input (turning off Japanese input). The typing mode can be changed byclicking the button on the left end and select mode from the mode list or press the [半角/全角] key.

8.5.7 Entering Symbols
Pressing the keys while holding the [Shift] key the symbols illustrated on the top
left of each key can be entered. “(“ or “~” can be typed by holding the [Shift] key andpressing

or.

8.5.8 Typing Other Symbols
Symbols that are frequently used such as ◎（まる）, or ☆（ほし）can be converted
from readings（Figure 8.23, Figure 8.24）.

50

Figure 8.24 converting to symbols（ほし）Figure 8.23 converting to symbols（まる）8.5.9 Punctuation Marks（「。」 and「、」or「．」and「，」）When writing in Japanese, the combination of「(。) and (、)」or「(．) and (，)」 areused as a punctuation marks.
You could specify which marks to use by setting the IME.
① Click [設定] then [プロパティ] in the language bar.（Figure 8.25）② Click [詳細設定] in the Microsoft IME settings.（Figure 8.26）③ Click the [全般] tab then [入力設定] then [句読点] and pick one of the
combinations.（Figure 8.27）

51

Figure 8.25

Select [設定]Figure 8.26

Select [全般]Figure 8.27 Advanced settings of Microsoft IME④ Click [OK].

528.5.10 Recording words
When the conversion of the characters does not work well, it is better to record thewords on the computer. For example, 「がくるい」will usually convert to 「が狂い」.
This can be fixed and be converted to 「学類」. To do this follow the directions below:① Select [単語の追加] in the IME language bar. (Figure 8.28)② The [単語の登録] dialogue will appear. Type in the reading and the charactersthen click on [登録]. (Figure 8.29)

Figure 8.28 select [単語の追加] in the language bar

Figure 8.29

[単語の登録] dialogue box

53

8.6 USB memory stick● How to Use the USB Memory Stick
The USB memory stick can be used by inserting it into the computer port (USB port).
Find the USB icon shown in Figure 8.30.

Figure 8.30 The USB icon
After inserting the memory stick, a balloon comes up and says「新しいハードウエア
が見つかりました」will appear from the taskbar. Then [リムーバブルディスク] will be
added to [コンピュータ]. Note that there are times when a message that says 「再起動する必要があります」appears. Follow the message and restart the computer.

● How to Eject the USB Memory Stick
The data and the USB memory stick may be damaged if you remove it from PC
incorrectly. Before the remove your USB stick, first, click on the iconin thenotification area as shown in Figure 8.31. The icon could be hidden in Windows 11, in
this case, click on the triangle to find the icon.

Figure 8.31

“safely remove USB” icon (task tray)

Then click on [Flash Disk の取り出し]. After this a dialogue box that says「ハードウエアの取り外し'USB 大容量記憶装置デバイス'は安全に取り外すことができます」will
appear from the icon.
After following these directions, the USB memory stick can finally be ejected safely.

54

If you forget these directions or the icon does not show up, eject the USB memory
stick after shutting down Windows 11. This is a safe way to remove the USB memory
stick as well.

8.7 Remote Access“Zengaku” computer system allows users to access remotely to their computers.
You can connect your computer by either using a web browser or a dedicated client.
This tutorial explains how to connect via the browser.
1. Access the URL below and hit the [OK] button.
https://view-con00.u.tsukuba.ac.jp/

Figure 8.32 Remote Access Login Page
2. Put your login credential and press Login button. The username is s+(last 7
digits of your student ID) (e.g. s2398765). The password is same one as you would
use on Manaba.

55

Figure 8.33 Login Credential Page
3. Click [リモートデスクトップサービス].

Figure 8.34 Remote Access Top Page
4. Client select window would appear. Choose HTML5 and hit [OK]Figure 8.35 Select Client Window
5. You will be redirected to your desktop.
[Reference] Remote Access56

9 Internet and Email9.1 Email address for the Zengaku Computer System
Electronic mail (“email”) is a mechanism for exchanging messages on the Internet. A
destination for sending and receiving emails is called an email address. Emailaddresses assigned by the university are as follows.
UTID-NAME@u.tsukuba.ac.jp (student UTID-NAME is s + last seven digits of student
ID number)
If a student’s ID number is 2024xxxxx, then their email address would be
s24xxxxx@u.tsukuba.ac.jp. The part before the @ (at mark) (s24xxxxx in the example) iscalled the local part, and the part after the @ (u.tsukuba.ac.jp) is called the domain.
Students enrolled before the 2022 academic year can continue to use s.tsukuba.ac.jp
while they are still enrolled. Please refer to the following URL for details.
https://www.u.tsukuba.ac.jp/email/9.2 Sending and receiving emails using Microsoft 365 Exchange Online
Webmail (Outlook on the web in Microsoft 365 Exchange Online) is available foremail use. Sign in to Microsoft 365 and click on the "Outlook" icon to create, send, andreceive email from webmail.
9.2.1 Signing into Microsoft 365
In order to use webmail, launch a web browser and sign into Microsoft 365. Any webbrowser can be started so long as it has basic functions, but in the following
explanation, Microsoft Edge (“Edge”) is used. Other browsers such as Google Chrome
and Mozilla Firefox may be used.
Your ID and password for signing in to Microsoft 365 were set up according to thenotice containing the initial password for the Unified Authentication System byvisiting the following site. This is different from the password for Unified
Authentication System.
https://m365setting.u.tsukuba.ac.jp (accessible only from on-campus)
If you have forgotten your ID and password for signing in to Unified Authentication
System or Microsoft 365, please refer to the following URL.
https://www.u.tsukuba.ac.jp/en-password/
After starting Edge, access “ https://portal.microsoftonline.com ”. Note that it is“https:”, not “http:”. Alternatively, you can access it by following the link from [E-mail]on the Zengaku Computer System page.
A login screen like the one in Fig. 1 will appear. In order to log in, do the following.
(1) Enter your M365 account (@s address or @u address) in [Email, Phone, Skype]and click [Next]. Be sure to type in half-width mode.
(2) Enter your M365 account password in [Password] on the screen in Fig. 2.
(3) Click [Sign in].
(4) If multi-factor authentication is configured, perform that operation.

57

Figure 1 Login screen

Figure 2 Password entry screen
After logging in successfully, the Microsoft 365 portal will load (Fig. 3: The contentsof the display may be subject to change by Microsoft). If you click “Outlook” on thisscreen, you will be taken to the mail sending / receiving screen (Fig. 4) where you cansend / receive mail and change various settings.

58

Figure 3 Microsoft 365 portal*You can install Office from the button “Install Office”. Referto the following for details:
https://www.cc.tsukuba.ac.jp/wp/service/sl/ees/tokuten/

Navigation bar
Tool bar

Navigation Pane
Information viewer(Email list)

Reading Pane

Navigation button

Figure 4 Email sending / receiving screen

599.2.2 Receiving emails(1) Read emails
Clicking on the Navigation Pane of the email sending / receiving screen displays alist of the subject, sender name, and date and time of the sent email in the information
viewer in the center of the screen. Unread emails are in bold blue, and read emails arein black.
In order to read an email, click the email you want to read from the list to select it.
The contents of the selected email will then be displayed to the right of the information
viewer (Reading Pane).
When an email arrives while you’re reading an email, it will be added to your email
list.
(2) Save attachments
If a file is attached to an email, thenis displayed above the attachment displayedin the body of the email, as shown in Figure 5, and when you click on it, then {↓} and[Download] are displayed below (Figure 6). When you click these, then the file will besaved to the download folder specified in your browser. When the download is finished,
then a message like Figure 7 is displayed in the upper right corner of the browser. Click“Open file” to open the downloaded file.

Figure 5 Email with attachment

Figure 6 Save attachment

60Figure 7 Message for completed download
Be careful with attachments

You may receive sophisticated fraudulent emails. Examples of such confirmed emails
include those pretending to be from delivery companies, software vendors, online shops,
financial institutions, public institutions, and business partners, which then infect yourcomputer with a computer virus when you open attachments from these emails. Do notopen attachments to emails received from people you do not know. Be very careful with
attachments.

(3) Look at attachments
If you do not want to download the file and just want to see what’s inside, just click on
the attachment. Note that there are computer viruses that can infect your computerseven just by “looking at the attachment”. For example, in Fig. 5, if you click the attachment attach.txt, another screen as shown in Fig. 8 will start, and the file contents will
be displayed. In order to close this screen and return to the email list, click the blue × inthe upper right corner.
In order to return to the email list, click here →Figure 8 Attachment content display
9.2.3 Sending emails(1) Create an email
First, when you click [New message] on the toolbar on the email sending / receiving
screen (Fig. 4), as shown in Fig. 9, the received mail Reading Pane on the rightswitches to the mail composition screen (Fig. 10).

61

Figure 9 Create an email
To
Subje
ct

Main
text

Figure 10 Email creation screen
Write the main text of the email in the large square in the center. Write the email
subject in the [Add a subject], and the email address of your email’s recipient in [To].
When sending the email to multiple recipients, separate each email with a comma (,).
Enter the email address of the person to whom you want to send an email copy in [CC].
After you completed the above steps, click.

CC and BCC

62

■CC: An abbreviation of “carbon copy”. Everyone who received the email can see who sent

it, so it is suitable for applications such as confirmation emails that say, “I sent you thiskind of email”. Multiple email addresses will be notified to other delivery destinations, so
the purpose of use needs to be clearly defined.
■BCC: An abbreviation of “blind carbon copy”. Email addresses in BCC are not displayedin the email. In the case of BCC, it is not known to whom else the message was sent. Thisis used when you want to send the same message to multiple recipients at the same time,
but do not want the recipients to know who else you sent it to.

In order to attach a file to an email and send it, click at the bottom of the email creation
screen to display [Browse this computer] or [Browse Cloud]. Next, when you click[Browse this computer], a list of files on your computer (Fig. 11) will be displayed, so
select the file you want to attach, and click [Open].

Figure 11 Select attachment

Figure 12 Email creation screen (with attachment)
If you want to delete the attachment before sending, click thenext to theattachment in the email creation screen (Fig. 12), and click [Remove attachment].

63

If the file size is too large, then it may not be sent. The maximum size that can besent depends on the settings of the mail server. If exceeding 3 MB, then consider
another communication method. Additionally, folders cannot be sent, so in such cases,
you will need to use compression / archive software to create a file that contains all
folders (see “9.3.1. Compressing and archiving files”).
[Reference]
The National Institute of Informatics (NII) provides a file transfer service.
University members can use this service. Please see the next page for details.
https://meatwiki.nii.ac.jp/confluence/pages/viewpage.action?pageId=21448920(2) Reply to email
First, select the email you want to reply to from the list of received emails, and display
it on the Reading Pane. Next, click the [Reply] button at the top of the Reading Pane,and the reply email creation screen (Fig. 13) will appear. The recipient’s email address
is automatically entered as the destination. Additionally, RE: <Subject of received email>is automatically entered as the subject (for example, if the subject of the received email
is “Inquiry”, then the subject of the reply email will be “RE: Inquiry”. In order to edit the
subject, click thenext to the recipient email address). The rest is the same as whenusually sending an email.

Figure 13 Reply email creation screen(3) Forward an email
Transferring a received email to another destination is referred to as “forwarding anemail”. When forwarding an email, first click on the email you want to forward, andthen click the [Forward] next to [Reply all]. The rest is the same as when usuallysending an email.
(4) Confirmation of sent email
when confirming that an email has been sent, clicking on thein theNavigation Pane displays a list of emails that have been sent, so you can select anemail from the list and click it.

64List of sent emails

Mail content (preview)

Figure 14 Sent email
9.2.4 Deleting emails
In order to delete received or sent emails, click the email you want to delete from theemail list, and click on either
from the toolbar ornext to the email. If you
want to delete multiple emails at once, then check the checkboxes of those emails, andthen click(checkboxes appear to the left of each email when you click on it orhover over it).
Deleted emails do not disappear immediately, but are temporarily moved to “Deleted
items” for storage. These emails can be browsed by clicking onin theNavigation Pane, and you can restore emails that you accidentally deleted from here.
Clickin order to delete all deleted items. Emails deleted from the deleted
items cannot be recovered.
9.2.5 Organizing emails
Webmail has folders for sorting and storing emails. These folders can be browsed
from the Navigation Pane. The seven default folders are [Inbox], [Drafts], [Sent Items],[Deleted Items], [Archive], [Notes], and [Spam]. However, you can also create newfolders (called subfolders) within these and store your emails there.
(1) Creating subfolders
A) Right-click the folder where you want to create a subfolder.
B) Click [Create new folder] (Fig. 15).
C) Enter a name for the subfolder (Fig. 16).
You can also create subfolders within subfolders using the same procedure.

65

Figure 15 Creating
subfolders

Figure 16 Inputting subfolder
name(2) Moving emails
In order to move an email to another folder, select the email you want to move fromthe list, click it, and drag and drop it to the destination folder.
9.2.6 Contacts
You can register email addresses, names, and other information as contact
information. If this is registered as a contact, then inputting an email address will
become easy when creating an email.
(1) Clicking theon the left end of the navigation buttons and selecting [Contacts]
will switch you to your contacts (Fig. 17).
(2) If you click on [New contact], then this will display the contact registration screen.
Here, enter names, email addresses, etc., and click [Create].

Figure 17 Contact management screen
In order to use a contact, click Fig. 10 in the mail creation screen () to display
a list of registered contacts. When clicking on
next to the name, and then clicking[Save] in the bottom right to close it, then the email address of that contact will be
automatically entered as the destination.

669.2.7 Creating a signature
The signature is the name, affiliation, contact information, etc. described at the endof the email. You can set it so that your signature is automatically added to newly
composed emails, replies, and forwarded emails.
The procedure for creating a signature is as follows.
(1) Click on the gear iconin the upper right corner of the screen, then click [View
all Outlook settings] at the bottom of the menu.
(2) From the menu that appears, click [Compose and reply] under [Mail] to open thesignature input section (Fig. 18).

Figure 18 Creating a signature(3) Enter the signature name in the [Edit signature name] field in the signature editing screen (Fig. 19). Use half-width alphanumeric characters in the [Edit signature name]. Next, enter the signature content in the entry field below this, andthen click [Save]. When you save the signature, you can select the signature youentered in [For New Messages:] and [For Replies/Forwards] in the [Select Default
Signatures], so select the signatures you want to use for each, and click [Save]again.

67

Figure 19 Signature editing screen
9.2.8 Automatic forwarding of email
In recent years, automatic email forwarding has been discouraged for security
reasons in email systems. Note that even if email is automatically forwarded, it may berejected by the forwarding destination. In the automatic forwarding settings, it isrecommended to check "Keep a copy of forwarded messages" in case of non-delivery.
9.2.9 Signing out
When done with (signing out of) webmail, first, click theof the screen, and then click [Sign out] (Fig. 20).

in the upper right corner

Figure 20 Sign out

9.3 Reference
9.3.1 Compressing and archiving files
The process of reducing the size of a file without changing its content is called“compression”, and the process of combining multiple files into a single file while68preserving the folder structure is referred to as “archiving”. Compressing and archiving
are often done together.
In recent years, the attachment of archived files with passwords is discouraged, as it
is sometimes used as a means of fraudulent e-mail.
The procedure for compressing and archiving files using the standard functions ofWindows 11 is as follows.
(1) Select the file or folder you want to compress / archive and right-click.
(2) Select [Send to] → [Compressed (zipped) folder].
(3) Name the file after compression (***.zip).
Conversely, in order to restore (decompress) a compressed / archived file, select the file(***.zip), right-click, and select [Extract all].
9.3.2 Email software
You can read and write emails with PC software. For example, there is the following
email software.
 Outlook (for desktop)
 Thunderbird
 iOS mail app
 Mac mail app
Please refer to the following page for email software:
https://www.u.tsukuba.ac.jp/email-u-client/
9.4 Warning when you are using Internet
9.4.1 Be careful when registering
Sites will often require a username and password. Avoid using the same password on
multiple sites, since the leaking of a single password puts all your accounts with the same
password at risk. Also, passwords registered with websites that do not use SSL are easily
discovered. However, even if the website uses SSL, there is a chance that it is a fake website.
Extra care is needed when registering your bank number of credit card number.
9.4.2 Do not accept requests from strangers
Do not accept requests from strangers. It is possible that such requests are sent to anunspecified number of people who use email. Such claims can show the recipient’s
connection sources and operating system (OS) in an attempt to threaten. Such claims are tobe ignored.
9.5 Using EmailThis section shows the matters of caution related to using email. In this reference shall bemade to the “Rules & Manners on using the Internet,” published by IAJapan(http://www.iajapan.org/rule/rule4general/).
9.5.1 Security
It is difficult to assure the reliability and security of an email. Since e-mail is sent throughvarious networks, there is an inherent possibility of it being snooped or being lost in theprocess. You should not exchange individual information such as your bank accountnumber, credit card number, and password through email.
9.5.2 Email title or subject
Your email should have a simple title or subject so that its content can be understood at a glance.
9.5.3 Confirmation of address
It is impossible to delete an email you sent. At the University of Tsukuba, the email address69

of students is based on the students’ ID number. Thus, a single misspelling can cause theemail to be sent to someone else. Make sure to spell the e-mail address correctly before
posting.
9.5.4 Symbols to use
Since various types of PC are connected to the Internet, some symbols such as nonalphabet characters and half-width katakana are not correctly displayed, depending on PC.
Do not use such characters when writing an e-mail.
9.5.5 Email content
Do not impersonate someone else. Do not edit someone’s email and forward it.

70

9.6 Manners when writing an EmailThough email is a favorite medium, it is important to not forget about proper manners
when writing an email.
9.6.1 Language
Unlike face-to-face conversation, where facial expressions or tone of voice aretransmitted along with the message, this is not the case with e-mail, which consists onlyof letters. Therefore, it is necessary to think about how the message will be received by
the recipient. Avoid using aggravating or antagonizing language, be tolerant, and do notrespond to provocative messages.
9.6.2 Emoticons/emoji
Though emoticons are commonly used on cell-phone chats, avoid using them withpeople whom you are not close with. Avoid using emoticons toward superiors, strangers
or formal emails. Also, note that PCs often do not support emoji, so avoid using themwhen writing e-mails.
9.6.3 About the reply from addressees
Do not expect an immediate response from the person you have sent an email to. It is
possible that the addressee is not using a computer presently, and there is always achance that your email was not correctly received.
9.7 How to write sentences on EmailWhen writing emails, it is important to consider readability. In contrast to books, text
displayed digitally tends to be harder to read. It is therefore important to improvereadability by leaving space between paragraphs and starting on a new line whenappropriate. Make sure your text is concise and on-point. Only quote when necessary
and keep your sentences short

9.7.1 Example of proper email writing

Similar to writing letters, there are rules for writing an email.
Capture the main point of the email in the subject line

Subject(メール件名) : 面接のお願い
山田先生
情報科学類の筑波太郎です。

Put the name of addressee at the top.
Don’t abbreviate the addressee’s company
name, organization, or belonging.
Ex.) Incorrect: XYZ Corp.
Correct: XYZ Corporation
Write your name and affiliation.

今月31日に大学対抗プログラミングコンテンテストに出場することになりました。書類にサインをいただきたいので、××日あるいは××日にお伺いしたいのですが、先生のご都合の良いお時間をお教えいただけないでしょうか。
---------------------------------情報学群情報科学類
学籍番号 2020xxxxx
筑波 太郎----------------------------------

71