Steps to use
Microsoft 365 (M365)
at the University ofTsukuba

Created March 2023:

Information Infrastructure Department

2Contents
 Account Notification Cards Distributed to New Students(Overview) Procedures for getting started with Microsoft 365

Connect to the university network
Setting a password
Set up multi-factor authentication
Signing in to Microsoft 365
 Using email Other Reference Information

3

About the account notification cards that will be
distributed

Account notification cards (printed on both sides) are distributed to new students upon enrollment.
This is very important information that you will need to use the university's systems, Office
software, etc.
Read carefully.Please be sure to change your password.

（※If you have not received a distribution or have lost it, please contact therespective support office.）

4

About Unified Authentication System Accounts
Account Information

Unified Authentication System account. The initial
password has an expiration date!!
If you do not change your initial password by thedeadline, you will not be able to use the university
system, Be sure to change it as soon as possible.

Cautions for use, etc.
Read carefully!

5

About Microsoft 365 Accounts
After this instructional material,
Follow your Microsoft 365 account notification card,
we will explain in detail how to set up your account.

Your M365 account nameTo be done before starting
to use the service,
password setting procedure6Microsoft 365 (hereafter M365) Instructions
 ① Set a password
Have your account notification card ready at hand.
For more information about the account notification card and how to set
your password,
Please refer to the next page for instructions on how to set your password.

 ②Sign in to M365
Once you have set your password, sign in to M365.

7M365 Account Password Setup Instructions
Connect to the ⓪ University network

Now, follow the instructions on the notification card,
Let's set up your password.
First, as a preliminary preparation
Connect to the university network.
First, let's connect to the university network as apreliminary preparation.

There is an explanation on the notification card,
How to connect to the university's wireless LANsystem,
instructions for each OS on the following URL page.
The instructions for each operating system areprovided on the following URL. Please refer to thispage,
Let's connect to「utwlan-w」
https://www.cc.tsukuba.ac.jp/wp_e/wpcontent/uploads/RefConnectToCampusWirelessLAN_en.pdf

If you are alreadyconnected to the university
network if you are alreadyconnected, Go to next slide8

M365 Account Password Setup Instructions①Access the site for settings from a browser.
While connected to the university's network,
Access to thehttps://m365setting.u.tsukuba.ac.jp
Verify that you are connectedto the university network(image shows an example of an
on-campus wireless LANsystem)
Launch your web browser, acess to thehttps://m365setting.u.tsukuba.ac.jp（※You can also use the QR codeabove.）9M365 Account Password Setup Instructions①Access the site for settings from a browser.
※The campus network, such as the campus wireless LAN system, is notavailable,
If you must only access the site from off-campus,
Please use the「VPN Service」of the Academic Center for Computing andMedia Studies.
For details on how to use the service, please refer to the following web.
https://www.cc.tsukuba.ac.jp/wp_e/service/vpn/

If you have any questions, pleasecontact Center for AcademicComputing and Media Center10M365 Account Password Setup Instructions②Log in with UTID-NAME and Unified Authentication
System password
The site for setting passwords is「Cloud Mail Service Authentication SettingSystem」.
Enter your account information as shown in the figureon the left,
Click on「 Login」.
The Unified Certification
SystemUTID-NAME
Unified Authentication
SystemPassword

Select 「u.tsukuba.ac.jp」※Check the notification card for accountinformation on the Unified Authentication System.
If you have already changed the initial password,
Please enter the changed password.

11M365 Account Password Setup Instructions③Click 「Change Password」and follow the prompts toset your Microsoft 365 password.
After successfully logging in, you will see the following picture,
Click on「Change Password」.

Click「ChangePassword」

12

M365 Account Password Setup Instructions③Click「Password Change」and follow the prompts toset your Microsoft 365 password.
Want to set
Enter yourpassword

When the Set Password screen appears,
Take care to meet the password requirements
listed at the bottom of the screen,
Set a new password.
※Notice※
Please set something different from the
Unified Authentication System password.

※This 「password condition」
A password that satisfies themust be set13M365 Account Password Setup Instructions③Click「Change Password」and follow the prompts toset your Microsoft 365 password.
After entering your password,
Click the 「Change」 button.

Click on
「Change」

You have now changed the password for yourMicrosoft 365 account.
password change for your Microsoft 365 accounthas been completed.
In the 「Log in to the Microsoft 365 site」 sectionthat follows, you will be asked to enter yourpassword.
Log in to the Microsoft 365 site,
use this new password.

14

M365 Account Password Setup Instructions④Enable multi-factor authentication

For security reasons, the University of Tsukuba strongly recommends the use of multifactor authentication for your Microsoft 365 account.
After changing your password, continue to set up multi-factor authentication.

Click on either of the redboxes in the figure on
the left.

15

M365 Account Password Setup Instructions④Enable multi-factor authentication

If you are using the system for the first time, the 「Setting Status」 is 「Disabled」 as shown in thefigure below.
Click the orange button 「Enable multi-factor authentication」.

Click this orangebutton

16

M365 Account Password Setup Instructions④Enable multi-factor authentication(Reference)
Note that if the 「Setting Status」is set to 「Enabled」 as shown here, there is no need to change it.

This image, Multi-factor「authentication」 isenabled.

17

M365 Account Password Setup Instructions⑤Log out of the password setting site

After completing the password setting and multi-factor authentication switching settings,
Log out of the 「Cloud Mail Service Authentication System」. You are now ready to start using
your M365 account.

Click the 「Logout」
button※If you have been using a VPN, after logging out of the setup
site, Be sure to disconnect the VPN connection after logging outof the setup site.

18Sign in to M365
Once you have set up your password and multi-factor authentication switching,
You will be able to sign in to M365.
Start your web browser and access the following site.

Access the「Microsoft 365」portal site https://portal.office.com
from your web browser (edge, chrome, safari, etc.).

19Sign in to M365
Once you go to https://portal.office.com, you will be prompted to enter your accountinformation.
Verify your notification card, enter your Microsoft 365 account name, and click 「Next」.

Account name isthis section of thenotification card

Enter the account namefor the notification cardand click 「Next」.

20

Sign in to M365
When the password entry screen appears,
Enter the password you set earlier in the 「M365 Account Password Setting Procedure」,
Click Sign In.

After entering yourpassword
Click 「Sign In」

21

Setting up multi-factor authentication
If you have 「Enable Multi-factor Authentication」on the M365 Password Settings site as
described earlier,
When you sign in to M365 for the first time, you will be asked to set up multi-factor
authentication.
Refer to the following manual starting on page 168 to set up multi-factor authentication.

https://www.u.tsukuba.ac.jp/icho23-files/m365-user-manual-en.pdf#page=168

22

Once the sign-in is complete...
Once the multi-factor authentication has been set up and you have signed in, you will see thefollowing screen.
This is your M365 portal site.
If necessary, you can install Office software.

23

Let's use e-mailYour email address is listed on your「Unified Authentication System Account Notification Card」.
You can use that email address from Outlook (the software used to use email) in M365.
On the screen after signing in, click on the Outlook icon

click on the Outlookicon

24

Let's use e-mailWhen you start up Outlook, you will see a screen like this.
When you write a new email,you can click here to create
one

Emails received

25Supplement) Use of e-mailThe web version of Outlook was described earlier.
You can also use Outlook as an application installed on your computer.
In addition to PCs, the application can also be used on smart phones such as iPhone andAndroid.
For details, please check the「University-wide Computing System」page of the Academic
Center for Computing and Media Studies.

https://www.u.tsukuba.ac.jp/en-email-u-client/

26

Other reference information) How to obtain Office
If you want to install Office software (Word, Excel, etc.) used for creating reports, etc.
on your own computer,
After signing in to M365, go to「Install Office」below to obtain the software.

27

Other reference information) Contact forinquiries
If you have any questions about each service,
If you have any questions about each service, please contact us as follows.
〇Lost the accountnotification card.

→To the support officeof your affiliation〇Use of e-mail→University-wide
computer system HP
https://www.u.tsukuba.
ac.jp/en-contact/〇M365 account and how to
use it→Academic Informationand Media Center
https://www.cc.tsukuba.ac.jp/wp_e/service/softwar
e-license/ees/〇About the Unified
Certification System→Academic Information andMedia Center
https://www.cc.tsukuba.ac.jp/wp_e/contact/