Gifu University Young Leaders Cultivation Program (G-YLC Academic Year 2025)
Application Guidelines
June 2024
1. Mission and Outline
Gifu University aims to become a world-leading research university in innovative research
activities. To accomplish this objective, the university must secure an adequate number ofhigh-caliber faculty members who are young, autonomous, and can promote original andchallenging research, particularly at the assistant professor level. Based on this premise, theGifu University Young Leaders Cultivation Program (G-YLC) aims to employ excellent young
researchers as designated assistant professors for a term of five years (including tenuretrack positions) and to train and support them as faculty members who can contribute to thedevelopment of education and research at Gifu University, particularly in fields with huge
potential for innovations.

2. Positions
One position:

3. Position and salary(1) Designated assistant professor(2) The annual salary for G-YLC Faculty is based on the Regulation on Pay Schedules forEmployees Receiving Annual Salary at Gifu University (in principle, approximately 5,600,000yen).
(3) G-YLC Faculty are hired under the five-day workweek system and are eligible for national
holidays, New Year holidays (December 29–January 3), paid leave, and special leave.
(4) G-YLC Faculty are covered by National Public Service Personnel Mutual Aid Association
insurance.
(5) The working hours of G-YLC Faculty are managed under the discretionary working
system for specialized types of work, and their deemed daily working hours are 7 hours and45 minutes.
(6) Hired G-YLC Faculty are affiliated with the Institute for Advanced Study and, inaccordance with the program mission, shall strive to acquire the ability to function
independently as researchers/instructors by the end of the program. To this end, special
considerations are provided to G-YLC Faculty to enable them to focus on their researchactivities. There are also cases that G-YLC Faculty are engaged in education activities intheir respective fields of expertise.
(7) While G-YLC Faculty members are formally affiliated to the Institute for Advanced Study,
research spaces/ facilities and related expenses shall be provided by the host faculty, school,center, etc.
(8) A maximum amount of five million yen per year is scheduled to be provided for G-YLCFaculty as research fund (“startup fund”) for a term of two years. In addition, by supporting
G-YLC Faculty members’ efforts to secure competitive research funds, their research abilities
are expected to be enhanced through participating in such programs as “Tokai Pathways toGlobal Excellence” (https://www.t-gex.nagoya-u.ac.jp).
(9) G-YLC Faculty are allowed to engage in research activities at international institutions,organizations, etc.

4. Eligibility requirements(1) Applicants should be recommended by a faculty member of Gifu University at the time ofapplication (hereinafter, a “host faculty member”) and the Dean (Head) of the faculty, school,center, etc. to which the host faculty member belongs.
(2) Applicants must have completed a doctoral degree program at graduate school andreceived a PhD or any doctoral degree. (Those who are expected to receive a PhD or any
doctoral degree by the end of March 2025 can also apply.)(3) Applicants should be under the age of 40 as of the end of March 2025.
(4) It is desirable for applicants to have postdoctoral experience (including being a recipientof a PD-category Research Fellowship for Young Scientists by the Japan Society for thePromotion of Science).

5. Period of Employment: from April 1, 2025 to March 31, 2030
After three academic years of employment (including the year in which he/she was hired),
G-YLC Faculty who applied for a tenure-track position will be screened to identify remarkably
excellent faculty members who deserve tenure (G-YLC tenure screening). If G-YLC Faculty
pass the screening and acquire tenure, they are hired as an assistant professor, associate
professor or professor at Gifu University. Those who fail the screening can continue to serveas G-YLC Faculty until the five-year term expires.
Note: In cases where the administrative leave stipulated in Article 15, childcare leave inArticle 40, and family care leave (hereinafter called as “administrative leave, etc.”) in Article

41 of the Tokai National Higher Education and Research System Employee Work Rules aretaken, the term of employment may be extended in units of one month, up to the maximum
length for the administrative leave, etc. However, this term of employment, resulting fromadding an extended term to the initial term, shall not exceed 10 years, to be counted fromthe starting date of the term of employment at Gifu University.

6. Application procedures(1) Documents to be submitted (in electronic form)<To be prepared by the applicant>
1. Application file (a, b, and c, to be combined into a single pdf file)a. Application form (Form 1)
b. Copy of diplomac. Three significant research achievements (published journal articles/conference papers,etc.)
2. Entry sheet (Form 4) (Excel file*)*File name: “2025G- YLC Application [Applicant’s full name]”
3. “Declaration of applicable specific categories” based on the “Flowchart for determining
applicable specific categories” (pdf file)
In November 2021, in accordance with the clarification of the scope of control for“deemed exports” under the Foreign Exchange and Foreign Trade Act (“FEFTA”), someprovision of sensitive technology to faculty members and students by universities andresearch institutions has become subject to control under the FEFTA. Consistently withthis change, when applying for faculty positions or to study at the University, faculty, staff,and students will be required to submit a “Declaration of applicable specific categories”
based on the “Flowchart for determining applicable specific categories.” Faculty, staff, andsome students will also be required to submit a “Letter of confirmation” at the time of their
recruitment or admission.
<To be prepared by the host faculty member>
4. Letter of recommendation from the Dean (Head) of the host faculty, school, center, etc.
(Form 2)
5. Letter of recommendation from the host faculty member (Form 3) (4. and 5. should be
combined into a single pdf file.)*File name: “2025G- YLC Recommendation letters [Applicant’s full name]”*Check the designated forms on the link below.

https://guias.gifu-u.ac.jp/

(2) Method of submission
1. Applicants should submit the documents specified in (1) — 1., 2.and 3. to the officespecified in (3) below by email.
*Email subject: “2025G-YLC Application [Applicant’s full name]”
2. The host faculty member should submit the documents specified in (1) — 4. and 5. to theoffice specified in (3) below by email*Email subject: “2025G-YLC Recommendation letters [Applicant’s full name]”(3) Submit to: Research Support Section, Research Organization Support Division, Research
Promotion Administrative Department
Email: g_ylc@t.gifu-u.ac.jp

7. Application acceptance period
Wednesday, June 5, 2024 – Wednesday, August 7, 2024 Noon (Japan Standard Time)(Late applications will not be accepted.)

8. Selection process
Appointees shall be selected by the G-YLC Screening Committee of the Institute forAdvanced Study based on an initial screening of the materials submitted and based on asubsequent final screening via interview (planned from early to middle November 2024; as a
general rule, interviews will be conducted in person; however, they may be conducted online
under special circumstances).

9. Others(1) Application materials and selection
1. Since the screening examination will be conducted by experts in diverse fields, applicationmaterials, particularly the applicant’s research, should be presented in an easily
comprehensible manner. Applicants should also pay sufficient attention to notes andinstructions when filling out the respective forms.
2. Those applicants who pass the initial screening examination and are invited to theinterview stage are requested to make the necessary arrangements to comply with theinterview schedule. Applicants are responsible for paying the travel and lodging expenses

and any other costs incurred for attending the interview. Applicants will be notified of thedetails of the interview along with the results of the initial screening.
3. The results of the initial screening will be announced in middle October 2024, and theresults of the second screening will be announced in middle December 2024. The schedule
is subject to change depending on the circumstances.
4. Submitted application materials will not be returned to applicants. In light of this, theInstitute for Advanced Study will ensure strict confidentiality of all the application data.
5. The Institute for Advanced Study cannot respond to inquiries regarding screening
examination results.

10. Application Submission/Inquiries
Research Support Section (for G-YLC Application), Research Organization Support Division,
Research Promotion Administrative Department
Email: g_ylc@t.gifu-u.ac.jp