SUCCESS STORYIndustry• EducationSolution• OpenText™ Alloy™

Results
Reduced manual rework with
automatic updates
Enhanced data accuracy
and governance, ensuring latest
information is available
Saved more than half a million
dollars in the first phase
Positioned school for growth
to triple its student populationin 10 years

Charter school unifies data management
Academic institution boosts accuracy, bolsters base for growthwith OpenText Alloy
OpenText Alloy reduces
data input errors andimproves the qualityof information.

Charter school unifies data management

With almost 16,000 students in nearly 50 schools, this charterschool system faced even more growth as the organization set its
sights on a goal of 100 schools and 50,000 students in the next 10years. Today, the organization receives up to 20,000 applicationsfor 3,000 new admissions awarded each year through a lottery
system. Managing application information and transitioning 3,000
records to admitted student records with class assignments eachyear is challenging, even though multiple platforms are used to
manage data for students, faculty and business operations.
As the charter school has grown, several different platforms wereadopted to handle data management. This includes solutions frommajor software vendors to manage key functions, such as HR, payroll
and facilities, as well as another homegrown system to manage otheraspects of the business. These systems all performed different,
necessary tasks to manage the school’s operations.
While the technology was beneficial, maintaining up-to-date, accurate
data in each of the disparate systems became more difficult as theschool system grew. Because data was stored in different systems,
accessing applications from non-admitted students when there wasan opening to fill or creating class rosters was difficult. Because
data was in multiple, siloed systems, changes in one system—anaddress or name change, for example—did not automatically transfer
to all systems, which led to manual input of data. This process
was inefficient, error-prone and not supportive of efforts to serve
students, teachers and parents effectively.

Phase I of a multi-phased integration strategy focused on themost critical activities that supported onboarding of new students
to create seamless communications between student, staff,scheduling and enrollment applications.
The ability of OpenText™ Alloy™ to accommodate a broad range offile types ensures that as data is captured from initial application
to registration documents to creation of class rosters for teachers,changes are automatically reflected in all systems. This reduces
data input errors and improves the quality of information.
Another advantage is the speed at which data is managed
throughout the system, ensuring the most up-to-date information
is available to teachers and administrators.
Not only did the implementation of Phase I save the school in excessof $525,000 over three years, but integration was completed within
two months—in time for the start of a new school year.
In the first months of the integration process, nearly one-half million
transactions were handled by Alloy in a secure, timely manner.
One of the greatest benefits of Alloy is the ability to scale quickly
to accommodate growth or new services—essential for a school
system planning to more than triple its student population in thenext 10 years.
Securing the mission-critical task of onboarding students andcreating accurate class rosters, the school system is looking at efforts
to inte-grate other technology platforms to provide a holistic viewof data and end-to-end integration processes to further improveaccuracy and data governance.

OpenText Alloyaccommodates growth—essential for a school
system planning to morethan triple its student
population in the next
10 years.

About OpenText
OpenText, The Information Company,
enables organizations to gain insight
through market leading information
management solutions, on-premises orin the cloud. For more information about
OpenText (NASDAQ: OTEX, TSX: OTEX)
visit opentext.com.
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