*The Japanese version shall be the authorized version; the English translation is for reference purpose only.

Academic Year of 2025-2026

Admission Guideline for International Research Student
Graduate School of Informatics Kyoto University

1. Eligibility
Those who intend to apply for the Master's program or Doctoral program in the Graduate School ofInformatics (hereinafter referred to as “the School”), and who fulfill one of the following criteria, or
who is expected to fulfill upon enrollment.
I. Master's program
1. Applicants who have graduated from a university.
2. Applicants who earned a bachelor's degree.
3. Applicants who are recognized by the School as having a scholastic ability on par with or
higher than those of above-mentioned criteria.

II. Doctoral program
1. Applicants who have completed a master's program.
2. Applicants who earned a master's degree.
3. Applicants who are recognized by the School as having a scholastic ability on par with or
higher than those of above-mentioned criteria.
(Notes)1) Prior to submitting application materials, it is strongly advisable for applicants who
graduated from a university outside of Japan to undergo a screening by the AdmissionAssistance Office (AAO), Kyoto University (https://www.kyoto-u.ac.jp/en/educationcampus/education-and-admissions/graduate-degree-programs/how-to-apply/for-graduates-of-overseasuniversities).

For details, refer the AAO website above.
If you skip the AAO screening prior to submitting application materials, you will bescreened after an application process. Please note that since the AAO screening procedure
may take some time, the admission process may not be completed by the expected date ofenrollment.

2) Applicants who fulfill criteria 3 of I. or 3 of II. should immediately contact the office ofStudent Affairs Division of the School for qualification screening. Applicants may be asked
to submit necessary additional materials. Please note that its reviewing process may takesome time.

2. Application Procedures
Applicants must consult and have provisional approval from professors/associate professors of
the Graduate School of Informatics, Kyoto University prior to submission of the applicationmaterials to the Student Affairs Division. The office will review the submitted materials, andthen provide payment instruction to the applicants. After the payment, the applicants must
submit the receipt to the office.

*The Japanese version shall be the authorized version; the English translation is for reference purpose only.

3. Application Materials
All the materials must be in Japanese or English, or with either translation.
1. Application Form for ResearchStudent

Use the prescribed form.

2. Approval for Admission byEmployer- Only for those who are employed.
- Use the prescribed form.

3. Graduation Certificate issued by
the last university attended (orcertificate of expectedgraduation)- The certificate must be officially issued by a lastuniversity where applicant enrolled in and indicate thedates of enrollment and graduation (or prospectivegraduation).
- Those who apply with a certificate of expectedgraduation, must submit a Certificate ofGraduation at the time of enrollment.

4. Academic Transcript- The transcript must be officially issued by a university
where applicant enrolled.
- Course titles and earned credits (expected to be earned)
must be stated.

5. Letter of recommendation- One recommendation letter by an instructor/supervisor* of
the last school you attended for full time study(mentioned in No.3 above.)- Use the prescribed form and make sure the job titles of
those who write a recommendation is stated. The letter
must be provided in an envelope sealed by the person
who wrote the letter.
* The letter can be written by faculty member who isequivalent to the above.
If applicant is an expert in the field, a recommendation
letter maybe written by a researcher who fully
understands the research contents.

6. Statement of Past Researches- Form is optional.
- Should be stated in detail.

7. Schedule for Future Research- Form is optional.
- Should be stated in detail.

8. Confirmation Note regardingSecurity Export Control

Use the prescribed form.

9. Photocopy of Passport

The page with a photograph of an applicant.

10. Documents stating that theapplicant has received
guidance/provisional approval
from the faculty member

Document such as a copy of the email with the faculty
member, or any other document that shows you receive theguidance/provisional approval.

*The Japanese version shall be the authorized version; the English translation is for reference purpose only.

4. Application Fee
9,800 yen (For the academic year of 2025-2026)
Pay the application fee by payment system, “the Examination Settlement Service” asinstructed after the submission of application materials.

5. Time of Enrollment
In principal, the beginning of the academic year or the semester.

6. Enrollment Period
Within one year. (Students who does not enroll in beginning of the academic year may stay
until the end of next March.)
The school may, only when special circumstances exist, allow the student to extend theenrollment period within one year. (must be in two years in total; this includes the period ofenrollment at other graduate schools.)

7. Screening and Result Notification
Screening is conducted by application materials assessment. An oral examination may be given
based on the condition.
The result will be notified to the applicant in writing.

8. Status of Residence
Those who successfully receive the Notification of Acceptance are required to acquire “CollegeStudent” (ryugaku) residence status.

9. Admission Fee and Tuition (For the academic year of 2025-2026)- Admission fee: 84,600 yen (tentative)
The amount may vary at the time of enrollment.
- Tuition: 178,200 yen per semester
356,400 yen per year (29,700 yen per month) (tentative)
The amount may vary at the time of enrollment or during the semester.

(Note)
In case of the enrollment period is over six months, the tuition may be paid in two installments;
for the first six months and the rest of the months.

10.

Inquiries
Student Affairs Division of the Graduate School of Informatics, Kyoto University Yoshida
Honmachi, Sakyo-ku, Kyoto 606-8501 Japan
E-mail: jyoho-kyomu@mail2.adm.kyoto-u.ac.jp

*The Japanese version shall be the authorized version; the English translation is for reference purpose only.

11.

Others1) As for an application supported by Japanese Government (MONBUKAGAKUSHO: MEXT)
Scholarship or Foreign-government, it shall be defined separately.
2)3) International students who live in Japan with a legitimate visa at the time of application, andwhose university last attended is a Japanese university/graduate school must, in principle, apply
for the domestic application. (excluding those who have a short-term visa)Those who apply forthis application before graduating a university shall submit a graduation certificate at the time ofenrollment in Kyoto University. (We do not admit any research students without the certificate.)
4) It is preferable that research students will complete an enrollment procedure at the office ofStudent Affairs Division at latest one week prior the first day of enrollment.
5) Enrollment will be official after confirming a payment of admission fee.
The admission fee must be paid no later than the due date specified by a university. It will be set
in the month prior to the enrollment month.
6) Once the application fee, admission fee and/or tuition fee are paid, they will not be refunded forany reasons.
7) Failure in making a payment of tuition will result in the removal from the school register.
8) In case of student’s home leave, it should be notified to supervisor and the Student Affairs
Division in advance.
9) All research students must take a medical check-up conducted by Kyoto University afteradmission.