2

KADENA AERO CLUB18TH FSS/FSCA
UNIT 5135 BOX 10
APO AP 96368-5135
18 FSS/FSCA SOPADMINISTRATIVE AND SECURITY INSTRUCTIONS
1. TITLE: The long title of this document is the Kadena Aero Club Standard Operating Procedures (SOP).
2. EFFECTIVE DATE: These procedures are effective 16 October 2017.
3. OFFICE OF PRIMARY RESPONSIBILITY (OPR):COMPLIANCE WITH THIS INSTRUCTION IS MANDATORY
These Standard Operating Procedures (SOP) supplement AFI 34-117, Air Force Aero Club Program. All occupants– independent of membership status with any other military Aero Club or Flight Training Center – of Kadena Air
Force Base Aero Club aircraft will comply with these directives. Waivers to this SOP may be granted solely by the
Chief Flight Instructor or Manager, however, in no case will a waiver be issued which contradicts applicable 14 CFR
Parts 61 or governing Air Force directives, nor does anything within this SOP relieve occupants of the responsibilityof complying with those directives. Portions of AFMAN 34-117 are reprinted within this SOP to ensure
standardization and to ensure Aero Club pilots are aware of critical guidance contained therein.
4. CLASSIFICATION: This plan is unclassified. Aero Club members are authorized to reproduce the applicableportion of this plan in the presentation of implementing instructions.
5. RECORD OF CHANGES:CHANGE NUMBER

DATE

DATE POSTEDPOSTED BY

3

Section/Paragraph

TABLE OF CONTENTS

1 Administration

Page
6

A Membership Eligibility
B Dues/Fees Payments & Billing Methods
C Resignations
D Suspension/Loss of Membership Privileges
E Refunds
F Member Responsibilities
G Monthly Safety Meetings
H Aircraft/Instructor Scheduling Procedures
I No Show FeesJ Cross Country Flights
K Written Entries
L Hours of Operation
2 Pilot Currency Requirements

10

A First Flight Requirements
B Kadena Aero Club Aircraft Complexity Level
C Knowledge Examinations
D Aircraft Checkouts
E General Currency Requirements
F Annual Requirements
G PIF Requirements
3 Operational Restrictions and Local Area Procedures
A Restrictions and Requirements
B Self Clearing Procedures
C Flight Plans
D Weather Briefing
E Airfield Operations
F Jet Blasts
G Flight Line Procedures
H VFR Traffic Patterns at Kadena AB
I VFR Traffic Patterns at Futenma MCAS
J Standard Radar Climbout at Kadena AB
K Standard Radar Climbout at Futenma MCAS
L Local Airports/Airspace
M Local Flying Area, Checkpoints, and Restricted Areas
N Naha Positive Control Airspace (PCA)O Approved Airfields
P Aero Club Frequency
Q Wind Operating Limits
R Lost Procedures
S Weather Recall and Aircraft Evacuation
T Theft or Hijacking
U Remain Overnight (RON) Procedures and Emergency Phone Numbers
V Prior Permission Required (PPR)W No Radio (NORDO) Procedures

1444 Student Pilot Procedures

21

A General
B Security Check
C Transfer Students
D Instructor Assignment and Continuity
E Training Materials and Syllabus Compliance
F Stage Checks
G FAA Checkrides
H Syllabus Cross Country Routes
I Solo Weather Minimums
J Student Written Exams
5 Safety25

A Accident/Incident Reporting Procedures
B Ground Safety
C Survival Equipment
D Fuel Procedures
E Unusual Occurrences
F Unusual Aircraft Characteristics
G Pilot Attitude
H Fire Precautions and Procedures
I Avoiding Other Aircraft and Vehicles
6 Maintenance Procedures

29

A Maintenance Shop Access
B Maintenance Records
C Shop Tours
D Maintenance and Inspection Procedures
E Aircraft Discrepancies
F Telephone Calls to the Maintenance Shop
G Ferry Flights
H Aircraft Grounding and Clearing Grounded Aircraft
I Ordering Parts
J Chief Mechanic Duties
K Aircraft Washing Program
L Aircraft Fuel Quality Assurance Program
M Tool Control Program
7 Flight Instructor Responsibilities
A General Responsibilities
B Security Check
C Simulator
D Annual Instructor Checks
E Observation Ride33

5

Attachments
1 Kadena AB Airport Diagram
2 Okinawa Controlled Area
3 Aero Club Training Area
4 Restricted Areas
5 Checkpoints & Arrival/Departure Procedures
6 Okinawa Class B Airspace
7 MV-22 Osprey Course Rules
8 General Currency Requirements
9 Preflight Action Flow Chart A
10 Preflight Action Flow Chart B
11 Cross-Country Flight Planning Flow Chart
12 Mishap Reporting Procedures

36

6

CHAPTER 1[ ADMINISTRATION ]ParagraphPage

A — Membership Eligibility

7

B — Dues/Fees, Payments & Billing Methods

7

C — Resignations

7

D — Suspension/Loss of Membership Privileges

7

E — Refunds

7

F — Member Responsibilities

7

G — Monthly Safety Meetings

8

H — Aircraft/Instructor Scheduling Procedures

8

I — No Show Fees

8

J — Cross Country Flights

8

M — Written Entries

8

N — Hours of Operation

9

7
A. MEMBERSHIP ELIGIBILITY. Membership in the Kadena Aero Club is open to the following
personnel and their dependents:a. Active Duty & Retired Military (any service); DOD employees; Non-Appropriated Fund
employees; Military Contractors with SOFA status; National Guard & Reserve members; AeroClub contracted pilots; Special members who legally possess a military ID card; FAA employees;
Civil Service & NSPS employees; Individuals designated by 18th Wing Commander.
b. ** New members must present proof of membership eligibility (a copy of which will be kept on
file in the member’s folder). Visiting pilots must show proof of good standing and active
membership in a military aero club.
B. DUES/FEES, PAYMENTS & BILLING METHODS. Members shall pay established dues.
a. Members may have the dues charged directly to a credit card. The member will sign a form
allowing Aero Club management to charge the member’s credit card without having possession of
the card.
b. Dues are mandatory and are issued monthly if you fly or not. Dues must be paid by the 5th ofeach month unless paid in advance. Members are responsible for monthly dues independent of
whether or not they use Aero Club facilities. You will not be allowed to fly until all fees are paidin full.
c. Dues are collected until the member completes the resignation process.
d. The Members joining the Aero Club after the 15th of the month will not owe dues for that month.
e. Visiting members are not charged initiation fees [with letter of good standing from “home” club]or monthly dues for visits less than one month. If the visit exceeds one month then members must
pay dues at either their home or visiting club. Aero Club must be notified beforehand if a person
is scheduled to be away on a TDY or dues will be charged on schedule.
f. Family membership monthly dues are $10 per additional family. Family initiation fees are $35 per
additional family.
g. While these fees are subject to change without prior approval by or notice to members, theManager will keep the members abreast of potential changes.
h. No cash and charge (credit card) combination of paying methods are allowed for one invoice andAero Club will not accept cash during closed hours.
i. All accounting portions of receipts must be put in the payment box so the receipt number can betracked (even in no charge/no fly/void situations).
C. RESIGNATIONS. Submit resignations in writing to the Aero Club Manager. Members must sign anddate resignations, to include forwarding addresses in these letters. Handwritten letters are sufficient;however, no account will be cleared until outstanding charges have been paid in full. Members resigningprior to the 1st of the month will not be charged dues for that month. Letter of Good Standing will only be
issued if the member’s account is paid in full. Members who have had collection actions taken againstthem are not eligible for Letter of Good Standing.
D. SUSPENSION/LOSS OF MEMBERSHIP PRIVILEGES. Violations of this SOP, FAA or Air Forcedirectives may result in suspension or expulsion from the Aero Club. If violations are confirmed,
disciplinary actions/retraining will be IAW AFI 34-117 paragraph 3.6. The Aero Club Manager will
determine penalties for all other infractions.
E. REFUNDS. Although the Aero Club Manager reserves the right to refund payments for unusual
circumstances, normally members are not entitled to refunds for aviation sale items.
F. MEMBER RESPONSIBILITIES. Member participation in Aero Club activities is essential to the wellbeing of the Aero Club. If a member loses or damages Aero Club property, they may be charged the cost of
replacement and labor. Careless operation of aircraft can cause revocation of membership.
a. Report unusual occurrences or problems to the Manager.

8
G. MONTHLY SAFETY MEETINGS. Safety Meetings are held on the second Tuesday of each month at
the Rocker Enlisted Club at 6 pm unless otherwise announced. Safety items and guest speakers make up
the bulk of the meeting with a short general membership session prior to closing.
a. No Aero Club member will schedule flight or ground training, which will conflict with a required
meeting.
b. Members may contact the Manager, 634-4207 or email for excuse permission prior to a meeting.
Members must view video of the Safety Meeting prior to regaining Aero Club flying privileges
whether or not the absence is excused.
i.
After reviewing the safety meeting video, it is the member’s responsibility to notify either
the Manager or Chief Flight Instructor to update the dispatch program.
H. AIRCRAFT/INSTRUCTOR SCHEDULING PROCEDURES. *Including solo pilot rentals*
Aircraft are scheduled “First Come, First Served,” by tail number up to two months in advance. The AeroClub utilizes an online scheduling system which maintains our daily schedule. Cancellations will be
accepted up to 24 hours before the scheduled flight, however, cancellations the same day of the scheduled
flight—without a valid reason approved by the Manager or Chief Instructor—will result in a “No ShowFee”.
a. Scheduling an instructor is considered a binding contract. If a member schedules an instructor andhas a no-show without informing the instructor at least eight hours prior to the scheduled flight,
the total hourly instructor rate scheduled will be assessed (to include aircraft scheduled time if
applicable).
b. If dual training flight, it is the member and instructors’ responsibilities to schedule and cancel theirschedules. Each person must notify each other of any schedule changes.
c. Student cross-country, stage/progress checks, and FAA check rides will be given priority.
d. In case of unscheduled maintenance, the reserved schedule will be cancelled or rescheduled toanother aircraft.
I. NO SHOW FEES. *Including solo pilot rentals* If a scheduled student fails to appear within 15
minutes (without notification to instructor) of the scheduled block time ground or flight), the airplane will
be released to another member and a fee will be charged in the following format:
a. 100% of the scheduled instructor timeb. PLUS (if flight lesson) the scheduled aircraft rental time minus one hour
EXAMPLE 1: Student schedules a four hour cross country flight block, and no-shows.
That member will be charged four hours of instructor time and three hours of aircraft rental.
EXAMPLE 2: Student schedules a two hour flight block, and no-shows.
That member will be charged two hours of instructor time and one hour of aircraft rental.
EXAMPLE 2: Student schedules an hour of ground instruction, and no-shows.
That member will be charged one hour of instructor time.
J.

CROSS COUNTRY FLIGHTS.
a. Kerama airport is off limits.
b. When you fly non-syllabus cross countries, have the Aero Club Manager or Chief Flight Instructor
give approval.
c. Flight plans must be filed for the outgoing and return legs of flight. See the Grey Book and Local
Airports binder in the Dispatch Room for more info.
K. WRITTEN ENTRIES. All entries in member folders, student training folders (in pencil), and otherofficial documentation (for example, Covenants Not to Sue, etc.) will be made in ink.

9
L. HOURS OF OPERATION. Aero Club flight operations open daily from 0600 to 2200. The
administration office is open Monday through Friday from 1000 to 1800, Saturdays from 1000 to 1600,
closed on Sundays and U.S. national holidays.

10

CHAPTER 2[ PILOT CURRENCY REQUIREMENTS ]ParagraphPage

A — First Flight Requirements

11

B — Kadena Aero Club Aircraft Complexity Level

11

C — Knowledge Examinations

11

D — Aircraft Checkouts

12

E — General Currency Requirements

12

F — Annual Requirements

13

G — PIF Requirements

13

11
A. FIRST FLIGHT REQUIREMENTS. Aero Club members must complete the following paperwork prior
to their first flight:
a. AF Form 1710 (Membership Application)b. AF Form 1585 (Covenant Not to Sue)c. Kadena Aero Club Membership Agreementd. Present official document to proof US citizenship, if seeking for training (TSA requirements)
e. Instructor endorsement to proof US citizenship, if seeking for training (TSA requirements)
f. Photocopy of valid military ID
g. Photocopy of valid FAA pilot certificate with single-engine land or student pilot certificate, asapplicableh. Photocopy of valid FAA medical certificate, if obtained
i. Read all PIF (Pilot Information Files)
j. Complete required exams (see paragraph C of this chapter)k. Complete Indoctrination Briefingl. Set up membership account on online flight scheduler (www.flightschedulepro.com) and obtain
permission to be a member
B. KADENA AERO CLUB AIRCRAFT COMPLEXITY LEVEL. The following aircrafts are operated
by the Kadena Aero Club and have different complexity levels (up to 3). The high complexity level aircraft
checkout and currency meets ones for lower complexity level aircraft. The low complexity level aircraft
checkout and currency does NOT meet ones for higher complexity level aircraft.
a. Cessna 172 Redhawk—complexity level 3
C. KNOWLEDGE EXAMINATIONS.
a. Satisfactorily complete written test(s) for respective membership scenario (see table below)
b. Initial/Annual Standardization, Instrument, and Instructor exams are valid until the end of the 12thmonth following the month in which the exam was taken.
c. Local developed exams are located in question #36 thru #50 of the Annual Standardization exam.
d. Minimum passing score is 80 percent for open book and 100 percent for closed book. The
instructor must correct all tests to 100 percent.
e. All test and answer sheets are available on the Aero Club website and Google Drive folder(www.tinyurl.com/RODNhandouts).
Type of ExamType of Pilot

Completion
Deadline

Expiration Date

Minimum
Score

Who cangrade?

AnnualStandardization Exam
& Retest ExamStudent &Certiﬁed Pilot

Prior to ﬁrst solo
for Student

12 calendar months

80%

Any club
instructor

Instrument Exam
& Retest Exam

IRA pilot orATP

Prior toInstrument
Check

12 calendar months

80%

Any club CFII
or IGI

Instructor Exam
& Retest Exam

FlightInstructor

Prior to
instructor check12 calendar months

80%

Chief Flight
Instructor

Make and Model Exam(Open & Closed Book)

Student &Certiﬁed Pilot

Prior to ﬁrst solo
for Student

N/A

80% (Open)100%(Closed)Any club
instructor

Make and Model Exam
(Closed Book only)

Private or
higherRecurrency
Check

N/A

100%

Any club
instructor

12

D. AIRCRAFT CHECKOUTS.
a. Pilots shall satisfactorily complete a separate flight checkout, given by an instructor, for each makeand model aircraft the member is authorized to fly. Pilots shall complete all checkouts in an AeroClub aircraft and demonstrate performance to the applicable standard in the USAF Aero Club
Instructor Standardization Guide. It is located in the flight planning room and available at the
Aero Club website.
b. Flight Checks shall include all items listed in the USAF Aero Club Instructor Standardization
Guide and satisfactory completion will be documented on the AF Form 1585 and dispatch
program.
c. A successful flight check administered by an FAA inspector or pilot examiner may be credited for
applicable annual requirements if properly documented on the AF Form 1584 and approved by
the manager.
d. Annual flight check will be accomplished in the highest complexity aircraft in which the pilot
maintains currency. If the pilot uses lower complexity aircraft, a restriction may be applied until
the pilot accomplishes the checkout in the highest complexity aircraft available.
e. Naha and southwest-bound transition checks with landing at Kumejima (ROKJ) can satisfy
cross-country checks. However, cross-country checks using one of Kagoshima prefecture airports
cannot satisfy Naha and southwest-bound transition checks.
Type of Check

Type of Pilot

Expiration Date

Written Exam

Who can conduct?

Initial/Annual
Standardization

Private or higher

12 calendar months

AnnualStandardization

Any Club instructor

Initial/Annual
Instrument

Private or higher

12 calendar months

Instrument

Aero Club CFII

Initial/Annual
Instructor

Contracted ﬂight
instructor

12 calendar months

Instructor

Chief Flight
Instructor

Cross Country

Private or higher

N/A

AnnualStandardization

Any Club instructor

Naha andSouthwest-Bound
Transition

Private or higher

N/A

AnnualStandardization

Any Club instructor

Make and Model

Private or higher

N/A

Make and Model

Any Club instructor

Right Seat

CFI Candidate

N/A

Make and Model

Any Club instructor

Recurrency

Private or higher
who has notcompleted 3 LDs
within 6 months

N/A

Make and Model
Closed Book

Any Club instructor

Night

Private or higher
with 50+ hours PIC

N/A

N/A

Any Club instructor

E. GENERAL CURRENCY REQUIREMENTS.
a. Pilots shall record all applicable currency items in their personal logbook. Computer files areauthorized provided they contain all applicable currency information. All pilots will maintain the
Aero Club Dispatch Program to show currency.

13b. Managers or Chief Flight Instructors may credit pilot activities performed in other than club
aircraft to satisfy currency requirements.
c. Pilots shall fly with and receive a logbook endorsement from an instructor to regain any currency.
d. Pilots who have not made 3 takeoffs and landings in a particular make and model aircraft within
the preceding 6 months must accomplish a recurrency check for that make and model aircraft
according to HQ AFSVA Instructor Standardization Guide . In this case, specific make and model
closed exam and AF Form 1584 shall be accomplished.
e. If landing currency is lost, the pilot will be required to fly with an instructor. Items required toregain currency are at the discretion of the flight instructor.
f. Night landing currency satisfies day landing currency. However, day landing currency does notsatisfy night landing currency. In order to gain night currency, takeoff and landing shall be madefrom one hour after sunset to one hour before sunrise.
i.
If you aren’t night current, TOs/LDs must be completed between sunrise and sunset.
CURRENCY REQUIREMENTS
Solo Student Pilot

Less than 200 hr Pilot

More than 200 hr Pilot

Same Make & Model(i.e. C-172 S or C-172 P)

Dual ﬂight instruction on
all maneuvers marked with* on training folder within
30 days

3 TOs/LDs within 60 days

3 TOs/LDs within 180 days

Same Category & Class
(i.e. ASEL)

N/A

N/A

3 TOs/LDs within 90 days

*If a member has not maintained the above currency requirements within those time frames, that member must do
the following to regain currency (with a CFI):LESS THAN 200 HOURS TT: If member has less than 3 LDs in the past 60 days, he/she will accomplish
5 LDs with a certified Aero Club CFI to regain currency
OVER 200 HOURS TT: If member has less than 3 LDs in the required amount of days (90 or 180
days...see chart above), he/she will accomplish 3 LDs with a certified Aero Club CFI to regain currencyF.

ANNUAL REQUIREMENTS. Kadena Aero Club pilots (pre-solo student, private pilot or higher) mustsatisfactorily complete a checkout and written exam for the following:a. Annual Standardization Check and Standardization written examb. Annual Instructor Check and Instructor written examc. **Kadena Aero Club member and instructor checkouts will be IAW AFI 34-117 paragraph 4.14. If
an FAA Inspector, Chief Flight Instructor from another USAF Aero Club, or AFSVA/SVPCR isunable to conduct the annual flight check for the Kadena Aero Club Chief Instructor the Kadena
Aero Club Manager will request a waiver from AFSVA/SVPCR to authorize evaluation by 18th
Wing Operations Group OGV (Stan/Eval).
G. PIF REQUIREMENTS. The Pilot Information File contains information pertinent for safe flight. Pilots
shall review the PIF before each flight. Review of each PIF shall be documented in the Aero Club Dispatch
Computer Program. Aero Club Dispatch Computer Program is used to annotate viewing, reading andaircraft currency. It is the pilot’s responsibility to keep the Aero Club Dispatch Computer Programsystem up to date. If discrepancies are found in the dispatch program, you will not be able to dispatch an
aircraft until the discrepancies are corrected. Member non-currencies will be displayed in red in the
dispatch program. These currencies must be updated before the member can dispatch an aircraft.

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CHAPTER 3[ OPERATIONAL RESTRICTIONS & LOCAL AREA PROCEDURES ]ParagraphPage

A — Restrictions & Requirements

15

B — Self Clearing Procedures

15

C — Flight Plans

15

D — Weather Brieﬁng

15

E — Airﬁeld Operations

16

F — Jet Blasts

16

G — Flight Line Procedures

16

H — VFR Trafﬁc Patterns at Kadena AB

16

I — VFR Trafﬁc Patterns at Futenma MCAS

17

J — Standard Radar Climbout at Kadena AB

17

K — Standard Radar Climbout at Futenma MCAS

17

L — Local Airports/Airspace

17

M — Local Flying Area, Checkpoints, and Restricted Areas

18

N — Naha Positive Control Airspace (PCA)18

O — Approved Airﬁelds

18

P — Aero Club Frequency

18

Q — Wind Operating Limits

18

R — Lost Procedures

18

S — Weather Recall and Aircraft Evacuation

19

T — Theft or Hijacking

19

U — Remain Overnight (RON) Procedures and Emergency Phone Numbers

20

V — Prior Permission Required (PPR)

20

W — No Radio (NORDO) Procedures

20

15
A. RESTRICTIONS AND REQUIREMENTS. Aero Club members who are exercising their PIC
privileges must meet the following restrictions and requirements in addition to AFI 34-117:
a. No pilot may perform takeoffs or landings after sunset and before sunrise unless night checkout iscompleted.
b. For night flight (or if expected return time is at night), the pilot and passenger(s) are required tocarry reflective belts.
c. Refueling after each flight must be coordinated with the next flight reservation’s PIC. The next
block may be a cross country or full-passenger flight. Fill the tanks as requested, unless weather(heavy rain, lightning within 5 SM, etc.) prohibits. Measure the remaining fuel after each flightusing the provided calibrated measuring device (dipstick), and record in the Blue Book.
i.
For refueling at cross country airports, contact the local instructor for checking with the
airport.
d. Cable equipped runways post special hazards to aircraft tires and landing gear components ofsmall aircraft. When landing and departing runways equipped with arresting cables, all efforts
should be made to avoid crossing over the cable at faster than taxi speed. When crossing thecable, line the nose wheel up off the centerline (there are more “donuts” nearer the centerline) andtaxi at a normal rate. Hold full back pressure on the control yoke to lessen the impact on the nose
gear and tire. RODN Kadena and ROTM Futenma are equipped with arresting cables. Refer tothe Kadena AB and Futenma MCAS Airport Diagrams. Cable status is available in the ATIS
report (or confirm with Tower over frequency).
e. Each passenger shall receive a passenger briefing.
B. SELF-CLEARING PROCEDURES. Aero Club members who have at least a FAA Private Pilot
Certificate can be a “Self-Clearing Authority”. For a student pilot’s solo flight, their assigned instructor
must dispatch the flight.
a. The preflight planning checklist must be used during self-clearing procedures.
b. The flight data package, including signed and completed flight plan(s), preflight planning
checklist, dispatch slip, PPR form, weather briefing, and covenant not to sue (as appropriate) need
to be displayed on the aircraft clipboard.
c. After the flight is completed, the pilot will place the flight data package in the clearing basket(titled Flight Plans).
C. FLIGHT PLANS. Af form 1801 will be used for both local and cross-country flights. See the Grey Book
for examples.
a. The flight plan(s) will be filed through Base Operations a minimum of 30 minutes prior to flightfor local VFR flight and one hour prior for cross country and IFR. All flight plans are required tobe verified by phone, email (18oss.osam.airfieldmanagement@us.af.mil) or face-to-face.
b. Check the Local Airport Guide and Grey Book for methods on how to file cross country flightplans.
D. WEATHER BRIEFING.
a. Aero Club pilots must check weather information via the internet for any flights. ATIS can bechecked by handheld radio in the flight planning room.
b. Aero Club pilots must obtain a weather briefing (in-person from Weather Flight room) for any
local island (cross-country) flights. This briefing must be requested 24 hours prior to briefing byusing the weather briefing request form. In the case of originating from an airport other thanKadena AB, obtain the weather briefing directly from Base Weather by telephone or local JCAB
weather station at the airport.
i.
Kadena Base Weather Phone: 634-3140/4162
ii.
Kadena Base Weather Fax: 634-3629

16
E. AIRFIELD OPERATIONS.
a. Pilots should be alert for jet blast from taxiing aircraft and should stay at least 500 feet behind amoving jet aircraft (or from heavy tanker aircraft).
b. Aircraft will be shut down a safe distance from the fuel trailer and towed to refueling/parking
spots.
F. JET BLASTS.
a. 25 knots or more of jet engine blast by large or heavy aircraft create hazardous conditions during
taxiing, landing, and takeoff of small aircraft. The chart below indicates the farthest distance fromeach aircraft that these jet blasts will be felt. Exercise extreme caution on Kadena AB.
B727

A300

CD-10

B747

Takeoff Power

550 ft1,000 ft

2100 ft

1750 ft

Taxi-out Power

200 ft450 ft

850 ft1250 ft

Idle Power

150 ft

100 ft

350 ft

620 ftb. Large/heavy aircraft taxiing on Taxiway B: When you are approaching or landing
5R/L (Aero Club aircraft normally land past taxiway B because of arresting cable), use standard
wake turbulence avoidance procedures to avoid jet blast. The landing point will be farther down
the runway. Refer to Attachment 1 (Kadena AB Airport Diagram).
G. FLIGHT LINE PROCEDURES. The entire Kadena Air Base flight line is a controlled area. Kadena
Aero Club staff and members are responsible for flight line access for themselves and their passengers.
Challenge and report any unusual or unauthorized activities. The Airfield Management Office is the pointof contact for all flight line operations.
a. Aircraft Movement.
i.
Avoid taxiing over chocks, chains, or ropes.
ii.
Maintain a minimum 10-foot clearance from all obstacles.
b. Flight Line Access.
i.
Access to the flight line is for official business only.
ii.
No one is allowed to cross the red line for Bldg. 3730 (next to the Aero Club ramp) for
use of the bathroom or any other reason.
c. Personnel Access. Aero Club members will remain clear of all indicated restricted areas (allred line or rope off areas). Failure to do so will result in immediate termination of Aero Club
privileges, as well as potential criminal prosecution.
d. Control and Reporting. Aero Club personnel will report suspicious activities to the AeroClub Manager, Aero Club instructors, Airfield Management Flight Data Section (634-3118),
Security Forces who patrol in the area, or to the Central Security Control (634-3370).
e. Photo Devices. Carrying cameras such as film cameras, digital cameras, video cameras, etc.
and taking pictures or video is prohibited on the ramp area unless prior coordination is madethrough Central Security Control (Phone 634-6242).
i.
No camera devices are allowed to be attached on the outside of the aircraft for in-flight
photography/videography (i.e. attaching a GoPro to the wing strut).
H. VFR TRAFFIC PATTERNS AT KADENA AB (RODN).
a. If there is conflicting traffic or a vehicle on the active runway, it is the pilot's responsibility to keepa minimum of 650 ft MSL over the runway. ATC may give you a restricted low-approachclearance in this case.

17b. Enter the traffic pattern at either of the four designated checkpoints including Gate One, Gate
Three, Water Tower, and Sea Wall. If instructed by ATC to hold over a specific point, pilots must
hold north of runway 5L/23R or south of 5R/23L to stay beyond the traffic pattern environment.
c. All turns (crosswind, base, turning to departure procedure) must have approval from Tower.
d. Traffic pattern altitude at RODN is 800’ MSL.
e. Right or left traffic pattern is determined by Kadena Tower. Example: you takeoff on 5R, but
Tower instructs you to make left closed traffic because of inbound aircraft.
I. VFR TRAFFIC PATTERNS AT FUTENMA MCAS (ROTM).
a. Contact Futenma Tower (118.8) for approval for transition or traffic patterns. Use 118.8 as CTAF
or Kadena Tower (134.1), when the tower is closed.
b. Enter the traffic pattern at either of the four designated points including Point Sierra, Point Kilo,
Point Tango, and Aja Point.
c. The Aero Club VFR traffic pattern altitude is 1,000 ft MSL. Large aircraft will maintain 1,300 ft
MSL while helicopters maintain 1,000 ft MSL.
d. Tower will determine left or right traffic.
e. After takeoff, turn crosswind leg after climbing above 700 ft MSL (300 ft below TPA) andcontinue climb to 1,000 ft MSL on crosswind leg, unless otherwise specified by Tower.
f. North downwind should be positioned over Route 58.
g. For a full stop at ROTM, pilots need to file a PPR prior with the applicable flight plan (excluding
emergency situations).
J. STANDARD RADAR CLIMBOUT AT KADENA AB (RODN). The following are standard
climbout instructions for aircraft reentering or remaining in the radar pattern for multiple approaches:a. Runway 23. “After completing (type landing), (when the airfield is VFR add “cross departureend of the runway at or below 1,300”), make climbing right turn heading 360 within 2 DME,
climb and maintain 3,000 ft MSL.”
b. Runway 5. “After completing (type landing), (when the airfield is VFR add “cross departureend of the runway at or below 1300”), make climbing left turn heading 360, climb and maintain
3,000 ft MSL.”
K. STANDARD RADAR CLIMBOUT AT FUTENMA MCAS (ROTM). The following are standard
climbout instructions for aircraft reentering or remaining in the radar pattern for multiple approaches:a. Runway 24. “After completing (type landing), (when the airfield is VFR add “cross departureend of the runway at or above 35”), make climbing left turn heading 160 within 3 DME, climb andmaintain 2,000 ft MSL.”
b. Runway 6. “After completing (type landing), (when the airfield is VFR add “cross departureend of the runway at or above 35”), make climbing right turn heading 095, climb and maintain
2,000 ft MSL.”
L. LOCAL AIRPORTS/AIRSPACE.
a. Kadena AB Airport Trafﬁc Area (Class D)i.
From the surface up to but not including 3,000 ft AGL (3,143 ft MSL)ii.
5 nm radius from Airport Reference Point with 2 nm extensioniii.
Establish two-way radio communicationb. Futenma MCAS Airport Trafﬁc Area (Class D)i.
From the surface up to but not including 2,000 ft AGL (2,247 ft MSL)
ii.
Unique shape of airspace due to surrounding airspaceiii.
Establish two-way radio communicationc. Naha Airport Control Zonei.
From the surface up to but not including 2,000 ft AGL (2,011 ft MSL)

18
ii.
Obtain ATC clearance
M. LOCAL FLYING AREA, CHECKPOINTS AND RESTRICTED AREAS.
a. The local area is defined in Attachment 3 (Kadena Aero Club Training Areas). There are five
airports within the local flying area, to include three airports on the Okinawa Island:i.
Kadena AB. Checkpoints—Gate 1, Gate 3, Water Tower, Sea Wall, Bolo Point, Moon
Beach, Point Sierra, Gushikawa
ii.
Futenma MCAS. Checkpoints—Point Sierra, Point Kilo, Point Tango, Aja Pointiii.
Naha Airport. Checkpoints—Aja Point, Mabuni, Yonabaru
b. There are five restricted areas over and near Okinawa island. See Attachment 4 (Restricted areas).
N. NAHA POSITIVE CONTROL AIRSPACE (PCA). See Attachment 6.
a. If operating between the NHC R-055 clockwise to NHC R-225 contact Naha Approach or Radar(South) on 126.5 or 119.175.
b. If operating between the NHC R-225 clockwise to NHC R-055 contact Naha Approach or Radar
(North) on 119.1 or 120.0.
c. When flight following is requested under or outside of the Class B, Naha Approach or Radar will
provide the requested service on a workload-permitting basis.
O. APPROVED AIRFIELDS.
a. Pilots shall only land at active airports listed in DoD flight information publications, or those
designated by the installation commander. (NOTE: If an emergency situation or precautionary
landing is made at an unauthorized location, the pilot shall not takeoff without the club manager’s
approval.) Only Hateruma (RORH) and Naha (ROAH) are not authorized to use as of April 2007
in the southern chain islands.
b. Kerama airport (ROKR) is off limits.
c. Pilot shall overfly (500 feet AGL minimum) an uncontrolled airfield [Ie-jima (RORE) and Izena]
with unknown runway surface or approach conditions before landing.
P. AERO CLUB FREQUENCY. 119.7 is designated as the Aero Club frequency. The Club officecontinuously monitors this frequency unless another frequency is used momentarily. Monitoring 119.7 in
COMM 2 radio is strongly encouraged at all times.
Q. WIND OPERATING LIMITS.
Pilot Rating

Maximum Crosswind Component(incl. gust factor)

Maximum Wind
(incl. gust factor)

Student Pilot

10 knots for Kadena AB

20 knots

Private Pilot

Per POH or 20 knots*

25 knots

Commercial Pilot & ATP

Per POH or 25 knots*

30 knotsa. *A pilot must demonstrate crosswind takeoffs and landings to an instructor to exceed POH
limitation, and it must be documented in the pilot’s logbook. If a pilot meets a satisfactory level
designated by the USAF Instructor Standardization Guide in that crosswind condition, this will be
the pilot's maximum limitation (not to exceed 20 kt for PPL and 25 kt for commercial pilot).
R. LOST PROCEDURES.
a. DO NOT be afraid to admit that you are lost! USE GPS!
b. Climb to conserve fuel and gain a better view vantage point of position. Conserve fuel by setting
the minimum power setting to hold the maximum altitude consistent with safe flight—the airspeed
this power setting provides by definition is the max endurance airspeed. Check for terrain, power

19lines, roads, etc. against onboard charts. Reorient position, reestablish course, and continue if
possible.
c. Use all radio navigational aids available to pinpoint position.
d. Contact the Naha Center and/or Okinawa Approach and follow instructions for a Radar Vector.
e. Utilize other aircraft for radio communications or assistance.
f. Don’t be afraid to use 121.5 emergency frequency, if necessary.
g. Still lost? → Find an usable runway/land and ask for assistance.
S. WEATHER RECALL & AIRCRAFT EVACUATION. Local area conditions considered to pose ahazard include the following:a. Ceiling below 1,500 feet and visibility less than 3 statute miles for VFR flights.
b. Winds above 25 knots, gusts exceeding 30 knots, or winds exceeding the limitations of the PIC
c. Thunderstorms/Lightning within 5 miles of Kadena AB or predicted to pass within 2 miles of thefield
d. Hail or Tornadoes
e. Inclement Weather Procedures (Supervisory Personnel).
i.
Terminate Aero Club aircraft operations. Request Kadena Ground to relay this message
to aircraft taxiing or to aircraft awaiting takeoff clearance.
ii.
Recall local area airborne aircraft if the weather forecast provides sufficient warning torecover aircraft to Kadena AB before weather hazards develop.
iii.
Inform airborne aircraft of the weather situation and divert them to suitable alternates or
have them remain clear of the hazardous weather until it dissipates. DO NOT initiate arecall after the weather has already deteriorated with local Kadena Aero club aircraft
airborne: doing so will force a recovering aircraft into a hazardous weather situation.
Instead, direct airborne aircraft to remain clear until it dissipates or divert to a suitable
alternate by contacting Tower, which will relay information to RAPCON or through
RAPCON to Naha Center (if necessary).
f. Recall or Divert Checklist. Evaluate weather and decide which pilots are affected.
i.
Contact the following for assistance in relaying weather conditions and instructions toairborne aircraft:
1. Kadena Tower 634-5297 (For official Use Only)
2. RAPCON 634-7673 (For Official Use Only)
3. Kadena Airfield Management Office 634-3118
ii.
Check aircraft for proper tie down and installation of control locks. Hangar aircraft if
necessary. Use wing walkers if required for taxiing aircraft.
iii.
If aircraft are to be evacuated for any reason, Aero Club Instructors will pilot them. If
CFI's are unavailable, highly experienced Aero Club members will ferry the aircraft. The
aircraft will be flown to a safe location.
T. THEFT OR HIJACKING. Though remote possibilities, theft and/or hijack remain potential threats.
Consequently, follow these procedures to avert or lessen the effects of both:a. Theft. Notify the Airfield Management Office immediately upon observing any attempted
wrongful use of an Aero Club aircraft. Base Operations will implement procedures to halt theaircraft’s movement and to apprehend the offender.
b. Hijacking. Set transponder code to 7500. If unable to change the transponder code or when notunder RADAR control, transmit a radio message including the phrase “(Aircraft call sign)transponder seven-five-zero-zero.” The controller will ask the hijacked aircraft to confirm thetransponder code, after which confirmation is received the controller will notify Federal agents.

20
Should immediate action (i.e., a last resort situation requiring armed intervention) be necessary,transmit code 7700 and state the code to the controller, as outlined above.
c. The Aero Club staff will monitor the aircraft parking area during normal working hours.
U. REMAIN OVERNIGHT (RON) PROCEDURES & EMERGENCY PHONE NUMBERS.
a. On all intended and unintended (WX diversion, etc.) RON’s, the pilot will select a secure airport
with lighting.
b. The pilot is responsible for chocking, locking and grounding the aircraft in a location permitting
free movement of other aircraft. Use wing walkers whenever wingtip clearance is questionable.
c. Overnight fee payment credit card agreement must be filled out prior to departing.
d. Following any unprogrammed landing (WX, maintenance, etc.), pilots will immediately notify the
Aero Club of their location and the problem. Pilots leaving messages on the recorder should leave
their name, location, phone number and the nature of the problem.
e. No Pilot will takeoff from any location in an Aero Club aircraft with any problem posing a risk or
potential risk to flight safety.
V. PRIOR PERMISSION REQUIRED (PPR). Refer to the Grey Book in the dispatch room.
a. PPR is required at all airports other than Kadena AB and Futenma MCAS. Futenma requires a
PPR for full-stop landing.
b. All Kagoshima prefecture airports require a PPR no later than filing the flight plan.
c. All Okinawa prefecture airports require a PPR at least 1 business day prior to the day of flight.
W. NO RADIO (NORDO) PROCEDURES. Should two-way radio communication equipment fail during
flight, the AIM recommended procedures must be executed. Hold over the following designated points, andland on the NORDO designated runway (23R or 5L), if available.
a. Gate 3: while staying within the south traffic pattern // recovering from Gushikawa or Point
Sierra.
b. Water Tower: while staying within the north traffic pattern // recovering from Moon Beach or
Bolo Point.

21

CHAPTER 4[ STUDENT PILOT PROCEDURES ]ParagraphPage

A — General

22

B — Security Check

22

C — Transfer Students

22

D — Instructor Assignment and Continuity

22

E — Training Materials and Syllabus Compliance22

F — Stage Checks

22

G — FAA Checkrides

22

H — Syllabus Cross Country Routes

23

I — Solo Weather Minimums

23

J — Student Written Exams

24

22
A. GENERAL.
a. All members training for all certificates and/or ratings will be enrolled in and complete training
under 14 CFR Part 61.
B. SECURITY CHECK. The following security check applies for those who are taking flight training fortheir initial pilot certificate (private, commercial, certified flight instructor and airline transport pilot), or
instrument rating. The Aero Club will copy and retain for five years the proof of citizenship offered.
a. U.S. Citizens. U.S. citizenship or nationality is proven by any of the following:i.
Original or government-issued certificated birth certificate
ii.
Current, valid (not expired) U.S. passport (contains photo)iii.
DOD or Federal Agency written certification attesting to the Federal employee’s U.S.
citizenship or nationality, plus their government-issued photo ID
b. Alien. Alien must furnish the identification data and a digital photograph of the individual, taken
when the trainee arrives at the Aero Club. Critical identification data includes:i.
Full name and all aliases
ii.
Date of birthiii.
Passport number and issuing nation
iv.
Airman certificate number, type ratings, and issuing nationv.
Type and dates of the training applied for
C. TRANSFER STUDENTS. Transferring students from Part 141 schools, or those who have been given
instruction under Part 61, must consult with the Chief Flight Instructor. They will assess credit amounts forprevious training, and determine how to modify the syllabus. A student who has soloed at another school(and those who have all required aeronautical experience) will fly with an instructor at least 3 hours tocover Kadena AB traffic patterns, Futenma MCAS traffic patterns, local area and all required maneuvers
indicated by asterisks in the HQ AFSVA Form 1580 prior his/her solo as Kadena AB.
D. INSTRUCTOR ASSIGNMENT & CONTINUITY. A student’s primary instructor is assigned to by the
Chief Instructor. The primary instructor bears sole responsibility for their students assigned to them,including ensuring optimum training for their students as well as accurate and timely updating of theirstudent’s folders. Each student’s primary instructor will not change without the Chief Instructor’s approval.
If approved, the change of primary instructor will be annotated in the student folder. To ensure optimum
continuity, Private Pilot course pre-solo students will fly with one instructor through the Stage I Phase
Check. Post-solo students may fly with up to a maximum of two other instructors (3 total).
a. Note: This training goal in no way releases instructors from duties outlined in 14CFR Part 61,§61.87 and AC 61-65C.
E. TRAINING MATERIALS & SYLLABUS COMPLIANCE. The applicable syllabus will be used fortraining. Any deviation from the syllabus will be documented in the student record (AF From 1581) withreason for the syllabus deviation. A complete set of educational training materials is available for AeroClub members. While these videos and texts may be used at no charge, they shall not be removed from the
Aero Club building.
F. STAGE CHECKS.
a. The primary instructor will schedule the student for all stage checks only after the student hascompleted all syllabus requirements. The Chief Instructor or Assistant Chief Instructor willconduct the stage check according to the applicable syllabus. Students must meet the standards
described in the syllabus.
b. Prior to a student’s pilot’s first unsupervised solo, the student pilot must have completed asatisfactory flight check with the Chief Flight Instructor or Assistant Chief Flight Instructor.
G. FAA CHECKRIDES.
a. There is no DPE (Designated Pilot Examiner) on-island. The DPE will travel from the States.

23i.

The Aero Club Manager will coordinate with the DPE on their travels to Kadena. Oncethe DPE communicates their available time frame, this information will be forwarded out
to Aero Club members. Scheduling a checkride’s date and time will be between theapplicant and DPE.
b. The Aero Club does not set the exam fee—this is set by the DPE. Depending on the examiner, you
might need to electronically deposit your fee for the checkride.
i.
Anticipate the checkride fee to be approximately $1,000. This covers the DPE’s travel
and hotel fee. It can change depending upon the number of applicants. Members
scheduled for checkrides will still pay the aircraft rental rate.
c. If the DPE stays off base, applicants are responsible for escorting him/her on base.
d. Checkrides have first priority over ALL reservations on the flight schedule (FSP program).
Members will receive an email with the checkride dates to avoid cancelled & rescheduled flights.
i.
ALL members, students and pilots, will accommodate those needing space on theschedule for their checkride.
H. SYLLABUS CROSS COUNTRY ROUTES. The following cross country routes are approved. Only
the Chief Flight Instructor may authorize the use of other routes. The instructor will select the mostfavorable route based on student skills and weather conditions. Refer to USAF Instructor Standardization
Guide.
a. Dual Cross Country.
i.
RODN - Moon Beach or Bolo Point - Nago - Hedo Point - RJKB (land) •RJKB - RJKA
ii.
RJKA - ONC - YRE - RODN (night)
iii.
RODN – Moon Beach or Bolo Point – Nago – Hedo Point – RORY (and return)iv.
RODN – Moon Beach or Bolo Point – Nago – Hedo Point – YRE – RJKB (and return)v.
RODN – Point Sierra – Aja Point – NHC – ROKR (fly-over) – 10 nm south checkpoint –ROKJ (land) • ROKJ – AN – ROKR (fly-over) – NHC – Mabuni – TIC – Gushikawa –RODN
vi.
RODN - Moon Beach or Bolo Point - Nago - Hedo Point - YRE - RJKB (land) - RJKN •RJKN - ONC - YRE - Hedo Point - Nago - Bolo Point - RODN (night)
b. Solo Cross Country.
i.
RODN – Moon Beach or Bolo Point – Nago – Hedo Point – YRE or RORY to full-stop –RJKB (and return)ii.
RODN – Moon Beach or Bolo Point – Nago – Hedo Point – YRE or RORY to full-stop –ONC or RJKB to full-stop – RJKN (and return)iii.
RODN – Moon Beach or Bolo Point – Nago – Hedo Point – RORY (and return)
I. SOLO WEATHER MINIMUMS.
Kadena AB Trafﬁc Pattern

Local Area

Cross Country

Ceiling

1500 ft

2500 ft

4000 ft

Visibility

3 SM

5 SM

5 SM

24
J.

STUDENT WRITTEN EXAMS. Pilots must satisfactorily complete a written test for the following.

Type of ExamType of Pilot

Completion
Deadline

Expiration Date

Minimum
Score

Who cangrade?

Pre Solo ExamStudent

Prior to ﬁrst solo

N/A

80%

Primary CFIAnnualStandardization ExamStudent &Certiﬁed Pilot

Prior to ﬁrst solo
for Student

12 calendar months

80%

Any club
instructor

Make and Model Exam(Open & Closed Book)

Student &Certiﬁed Pilot

Prior to ﬁrst solo
for Student

N/A

80% (Open)100%(Closed)Any club
instructor

FAA Private Pilot
Knowledge ExamStudent

Prior tocheckride(recommend
before ﬁrst solo
cross country)

12 calendar months

70%

FAA

25

CHAPTER 5[ SAFETY ]ParagraphPage

A — Accident/Incident Reporting Procedures

26

B — Ground Safety

26

C — Survival Equipment

26

D — Fuel Procedures

26

E — Unusual Occurrences

27

F — Unusual Aircraft Characteristics

27

G — Pilot Attitude

27

H — Fire Precautions and Procedures

28

I — Avoiding Other Aircraft and Vehicles

28

26
A. ACCIDENT/INCIDENT REPORTING PROCEDURES.
a. Immediately contact the following upon discovering any aircraft accident or incident:i.
SCOTT MASE, Aero Club Manager (scott.mase@us.af.mil)ii.
YU MACHIDA, Chief Flight Instructor (yumachida@gmail.com)
iii.
LANCE “Duke” Dale, Safety Officer (Phone: 090-1941-1929)
b. The Aero Club Manager will contact the “on scene commander” and appropriate Air Force
representatives, who will organize the aircraft search according to established directives.
c. 18 Wing Command Post and 18 Wing Safety will control all local search and rescue operations.
d. Remove the pilot’s Flight Plan, training folder, membership folder and any other information
about the pilot and lock it in the Manager’s Office. DO NOT provide any part of this information
to anyone. Do not give anyone access to this information.
e. Close the Aero Club and direct everyone to leave. Ask a dependable member to remain to help
make the appropriate calls or answer the phone. Guests, family members, and non-essential
members are not authorized in the Aero Club facility during this period.
f. Notify appropriate parties immediately, but DO NOT allow the phone to be used for personal
conversations. If someone calls without the proper need to know, politely tell him or her that they
are on an emergency line and direct them to hang up.
g. DO NOT talk to the press. Refer all inquiries (press or otherwise) to the base Public Affairs officeat 634-1509 or after duty hours the 18th Command Post at 634-1800 and request the on-duty
Public Affairs representative.
h. DO NOT give information about the pilots or passengers, including their names.
i. Report all mishaps to HQ AFSVA/SVPAR (Flight Center Program Manager), DSN 487-4979, orCommercial (210) 652-4979, however, do not do so without first consulting with the Chief
Instructor or Manager, if either is available. If HQ AFSVA/SVPAR cannot be reached, report the
information to the USAF Casualty Reporting Command Post at 1-800-531-5501. This agency willthen contact HQ AFSVA and relay information.
j. Written reports will be IAW A34-117, Attachment 12 (Mishap Reporting Procedures).
B. GROUND SAFETY. The pilot is responsible for following safe ground procedures including:a. Using checklists appropriately
b. Securing aircraft using established proceduresc. Supervising all passengers or guests
d. DO NOT secure action cameras (i.e. GoPros) to outside of aircraft (inside the cockpit allowed)
e. Securing flightline equipment
f. Removing FOD
g. Taxiing according to Section 3 of this SOP
h. Maintaining vigilance on the flightline for other aircrafti. Following all FAA, Air Force, and base directives, to include this SOP
j. Securing aircraft fuel cap, oil cap, removal of tie-down and tow-bar
k. Securing empty oil bottles or canl. Pushback an aircraft by pushing wing strut and/or nose of aircraft (do NOT push on the propeller
spinner)m. Servicing an aircraft appropriately, to include type of fuel, oil, cleaning paper
C. SURVIVAL EQUIPMENT. Aero Club aircraft are loaded with standard life preservers. Complete
survival kits are located in the dispatch room and maintenance room (simulator training room). However,each pilot should bring additional survival gear—appropriate to the season as desired.
D. FUEL PROCEDURES.
a. Fuel aircraft with reference to CHECKLIST FUELING PROCEDURES

27
b. Fuel quantity measurements will be taken after each flight. Use the provided fuel measuring
device (dipstick) to measure the amount of fuel in each tank. Compare the fuel usage rate to
published information provided by the manufacturer. Report any excessive fuel consumption to
Aero Club Maintenance.
c. The pilot is responsible for fueling the aircraft after their flight (or as requested by the nextreservation’s PIC). Slowly taxi the aircraft to the fuel pit (5-mph), shutdown the engine at a safe
distance from the fuel trailer and apply the brakes or chock the plane. Fuel the aircraft, holding
onto the fuel nozzle handle to ensure undue forces do not rupture the fuel tank filler neck. Avoid
dragging the fuel hose across the ground. Put the hose away in the fuel trailer and make theappropriate entries in the aircraft log (Blue Book). Remove breaks or chocks, grounding wire, andtow bar. Ensure the ladder, as well as all other foreign objects, are well clear of the aircraft.
d. NO SMOKING on ramp
e. Matches, lighters, or other flammable material must not be on your person when fuelling aircraft.
f. Never block open the dead man nozzle.
g. Avoid dragging the nozzle along the ground.
h. Do not allow the hose to kink.
i. After any fuel spill, shut off the electrical switch, stop fueling and ensure that the spill is cleaned
up using the fuel spill kit located next to the trailer, then notify maintenance. If a spill spreads tocover an area 10 feet across, or 50 square feet or more, contact Kadena Ground on 118.5 fromanother aircraft or dial 911, and state parking location (Spot 401 - 402).
j. Always ground the aircraft to the trailer before fuelingk. Fueling should be discontinued when lightning is within 5 miles from the airport and/or during
night.
l. In the event of a fire, shut off the pump if possible. Immediately contact Kadena Ground 118.5
from another aircraft or dial 911, request fire department and state parking location (Spot 401 402).
m. See SOP Chapter 3, Paragraph A.c. (refueling procedures).
E. UNUSUAL OCCURRENCES. Report unusual occurrences to the Manager, Chief Instructor, or Safety
Officer as soon as possible. Examples of such occurrences include non-standard Tower/ATC directives,controller requests for pilots to call Tower/ATC, near midair collisions, or events not described by everyday
routines. These occurrences may also include single system or component failures, fuel exhaustion, orengine or parts failures that result in forced or unplanned landings. Unusual occurrences such as these will
be reported to Air Force Headquarters for general dissemination and trend analysis. Address concerns withany unusual occurrence to the Manager or Chief Instructor.
F. UNUSUAL AIRCRAFT CHARACTERISTICS. Pilots encountering unusual aircraft characteristics(any anomaly adversely affecting aircraft performance) will land as soon as practical. If returning toKadena AB is not feasible, the pilot should land at the nearest suitable airport. Notify Tower or thecontrolling agency if landing difficulties are anticipated. Discuss the incident with the Manager or Chief
Instructor and enter a description of the incident in the AFTO 781A.
a. Note: Student pilots will discuss the incident with their primary instructor prior to notificationand documentation.
G. PILOT ATTITUDE. Each pilot must maintain a constant vigilance for deficiencies in:a. Personal Health/Attitude/Present Conditionb. Personal Training and Currency
c. Personal commitment to professionalism in the cockpit
d. When in doubt, don’t fly: instead, live to fly another day.
e. Always be aware of your situation and know your options…ALWAYS!

28
H. FIRE PRECAUTIONS AND PROCEDURES. If an aircraft engine catches on fire during start, follow
these procedures immediately:
a. Follow critical action procedures listed in the applicable Pilot Operating Handbook (POH).
b. Ensure all occupants meet at the location briefed during the passenger briefing and ensure each
occupant is accounted for. Do this before taking any further action.
c. For small fires (as determined by the PIC), point the onboard extinguisher at the base of the fire
and attempt to extinguish the fire. If the aircraft has no onboard extinguisher (or if the onboard
extinguisher was unable to be retrieved) and time permits, retrieve the nearest fire extinguisher on
the parking ramp and use it accordingly.
d. If the fire is too large or an explosion appears to be imminent, evacuate the area, and ensure theFire Department has been notified of the fire.
e. Immediately contact the manager or Aero Club staff.
I. AVOIDING OTHER AIRCRAFT AND VEHICLES.
a. Taxi slowly, maintaining awareness of the aircraft’s position relative to other aircraft andobstructions.
b. Once airborne, maintain a vigilant scan across the sky, using a sector scan as recommended by the
FAA. A good visual search plan is the number one method of avoiding midair collisions. Useradar service when available and self announce on common frequencies when radar service isunavailable.

29

CHAPTER 6[ MAINTENANCE PROCEDURES ]ParagraphPage

A — Maintenance Shop Access

30

B — Maintenance Records

30

C — Shop Tours

30

D — Maintenance & Inspection Procedures

30

E — Aircraft Discrepancies

30

F — Telephone Calls to the Maintenance Shop

31

G — Ferry Flights

31

H — Aircraft Grounding & Clearing Grounded Aircraft

31

I — Ordering Parts

31

J — Chief Mechanic Duties

31

K — Aircraft Washing Program

32

L — Aircraft Fuel Quality Assurance Program

32

M — Tool Control Program32

30
A. MAINTENANCE SHOP ACCESS. The Kadena Aero Club Maintenance Shop and aircraft under
maintenance are off limits to all personnel except Aero Club staff. Coordinate with the Manager, Chief
Mechanic or Chief Instructor to enter this area.
B. MAINTENANCE RECORDS. Aircraft maintenance records are legally “secure” documents, according
to 14 CFR Part 43 and Part 91. When students prepare for FAA checkrides and need to review or present
maintenance records to the FAA Designee, they will obtain permission from the Manager, Chief Mechanicor Chief Instructor before taking the records. The Manager, Chief Mechanic or Chief Instructor will havethe student “sign” for the records, and the student will return the records directly to the Manager, Chief
Mechanic or Chief Instructor. Otherwise, these documents will not leave the Aero Club building.
C. SHOP TOURS. Ground School classes include a tour of the maintenance facility; however, individual
tours may be arranged by contacting the Manager, Chief Mechanic or Instructor. The Manager, Chief
Mechanic or Instructor must accompany a member, visitor, or group when touring the maintenance area
(defined as any hangar area where aircraft are undergoing maintenance or any maintenance shop area).
D. MAINTENANCE & INSPECTION PROCEDURES. Only FAA Certificated Airframe & Powerplant
Mechanics who are either Non-appropriated Fund (NAF) employees or under contract with the Kadena
Aero Club may perform maintenance on Aero Club aircraft. However, qualified Mechanic Assistants orApprentices may work under the direct supervision of a certified mechanic having a current NAF Services
contract. Additionally, volunteers under the direct supervision of the Chief Mechanic may also assist inmechanic duties. However, NO person will perform maintenance work unless they are qualified to do so.
NO mechanic will perform specific maintenance without prior coordination with the Aero Club Manager orChief Mechanic. Mechanics conduct aircraft inspections according to FAA directives and regulations, Air
Force Instructions, and this SOP.
a. 50 Hour Inspections. Aero Club aircraft will have 50-hour inspections, as directed by AFI
34-117. Aircraft not requiring oil changes may be inspected on the ramp, if desired. The 50 hour
inspection “window” is a period from 5 hours before to 5 hours after the inspection due time. All
50-hour inspections will be performed within this window.
b. 100 Hour Inspections. 100-hour inspections will not be over flown. Aero Club members
will not schedule an Aero Club aircraft for a cross country if the projected cross country flighttime brings the aircraft within 5 hours of a 100-hour inspection.
E. AIRCRAFT DISCREPANCIES. Aero Club members will notify the Manager or Chief Instructor of any
aircraft maintenance requirements. If the Manager or Chief Instructor is unavailable, leave a message on
the Aero Club answering machine. In any event, enter all discrepancies on the AFTO Form 781A anddispatch program. Discrepancies will be “cleared” by authorized personnel only. Members who discoveraircraft discrepancies that may pose hazards to flight or which require immediate repair will:a. Notify the Manager, Chief Instructor, or an Aero Club official immediately.
b. Make an appropriate entry on the aircraft Maintenance Form (AFTO 781) including the date, thepilot’s name, and the discrepancy (annotate only one discrepancy per “block”).
c. While on a cross country flight, authorize reasonable maintenance required for flight safety,
provided the cost is less than $100/10000 Yen. The pilot will pay the bill, and the Aero Club will
reimburse the pilot. A work order and paid receipt must accompany the pilot’s request for
reimbursement.
d. While on a cross country flight, no member will obligate the Aero Club for more than$100/10000Yen without specific authorization by the Manager. Members unable to pay forrequired maintenance will call the Aero Club for direction. In no case will the Aero Club assume
responsibility for personal expenses incurred as a result of aircraft difficulties, including return air
travel fees or other transportation. Aero Club members solely assume financial risk of suchdifficulties.

31
F. TELEPHONE CALLS TO THE MAINTENANCE SHOP. Telephone calls to the Maintenance Shop
interrupt the safe maintenance program of the Aero Club. Such phone calls are both a nuisance to themechanic and a delay to the mechanic’s work. Additionally, the loss of attention to ongoing work by themechanic to answer frivolous queries about aircraft statuses poses additional maintenance risks. Members
wanting to know the status of a particular aircraft will first check the aircraft clipboard and—if sufficient
information does not exist—only then will they query the Manager or Chief Instructor.
G. FERRY FLIGHTS. The Chief Instructor, an instructor and commercial pilots designated by the Chief
Instructor will perform all maintenance test flights. These missions will be performed upon requested by
the manager, chief mechanic, or chief flight instructor in any flyable weather conditions. A brief written
report of the ferry flight will be retained in the aircraft’s files. This report will include:
a. Purpose of flightb. Destination and route of flightc. Time departure and arrival at Kadena and destination airport
d. Passenger’s information
H. AIRCRAFT GROUNDING & CLEARING GROUNDED AIRCRAFT. Aircraft will be grounded
for the following:a. Inspections due (annual or 100 hour)b. Flight control malfunctions
c. Abnormal landing gear operation or indications
d. Inoperative brakes, worn tires (cord showing), or flat tires
e. Propeller control malfunctions
f. High, low, or fluctuating oil pressure
g. Electrical malfunctions affecting normal operations
h. Fuel malfunctions
i. Engine instrument malfunctions
j. Radio transmitter or receiver malfunctions in single radio equipped aircraft
k. Malfunctions or abnormalities, which, in the opinion of the PIC, clearing authority, or staff pose ahazard to flight safety
l. While all Aero Club members are encouraged to bring deficiencies to the attention of maintenancestaff, only an Aero Club mechanic or the Manager may “clear” a grounded aircraft. Thus, aircraft
will be “grounded” only by staff or members specifically designated by the Chief Instructor orManager to preclude the possibility of needlessly grounding aircraft. This does not relieve
members of the responsibility to inform management of problems or to make entries in the AFTO
781.
I. ORDERING PARTS. Aero Club maintenance staff will provide the Aero Club Manager with acompleted parts order form with correct part numbers, part names, part quantities, and aircraft tail numbers.
Notify the Manager should a part be required immediately. The Manager will order all parts, unlessspecifically authorized otherwise for a particular purchase. Prior to all inspections, the maintenance staff
will provide the Manager with a list of all estimated parts needed to complete the inspection. Parts will bedelivered to the Aero Club office—not the hangar—except for extremely large or heavy items such as
aircraft engines or major structural parts.
J. CHIEF MECHANIC DUTIES.
a. The Chief Mechanic is responsible for all aspects of the shop, hangar area, aircraft maintenance,
and fuel pit maintenance.
b. The Chief Mechanic is responsible for ensuring the maintenance facility and hangar meets all
Safety, OSHA, and Fire Department directives.

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c. The Chief Mechanic will also ensure each day that the hangar area is clean and uncluttered, andoily rags, trash, empty cans etc. are removed from the area.
d. The Chief Mechanic is responsible for the organization, filing, and currency of all aircraft
maintenance materials (Airworthiness Directives, service bulletins, etc.) and shop documentation.
e. The Chief Mechanic will ensure that inspection checklists are used and kept on file until either
superseded or the next 100-hour inspection is accomplished whichever occurs first.
f. The Chief Mechanic will supervise/oversee and train all Aero Club maintenance staff (including
volunteers).
K. AIRCRAFT WASHING PROGRAM. This monthly program focuses on cleaning and protecting AeroClub aircraft. Only authorized wash materials will be used. No one may wash an aircraft without abriefing from the Chief Mechanic or designated assistant. This briefing will cover:a. Protection of pitot/static systemb. Correct use of wash materialsc. Correct use of tools and brushes
d. Protection of windscreen
L. AIRCRAFT FUEL QUALITY ASSURANCE PROGRAM. The Aero Club fuel complies with allfederal and local fuel quality requirements. However, as a precaution at Kadena and as a mandatory
practice at other airports where fuel quality may be uncertain, members will check each aircraft’s fueldrains before each flight for water and other contaminants in the fuel.
M. TOOL CONTROL PROGRAM.
a. Newly assigned maintenance personnel will be briefed by the Chief Mechanic on Foreign Object
Damage (FOD) procedures.
b. All applicable tools will be placed in foam inserts inside the appropriate tool box to aid in positive
accountabilityc. Personal tools will not be carried/used on the flight line or back shops to perform any
maintenance.
i.
The only exceptions to this rule are health and safety related equipment (i.e. reflective
belts, hearing protection, etc.). These items may be issued to individuals; however, they
will be marked prior to issue with the individual's employee number, last name and unit.
When issued, whistles will be attached to a string that can be secured to the uniform.
Personal cell phones and pagers are not authorized on the flight line except for issue/use
in official duties.
d. Conduct a complete toolbox inventory before use and after each job task is completed.
e. Set up tool rooms to ensure positive accountability. Process tools that are lost, damaged,
destroyed, or become unserviceable according to AFMAN 23-220. As a minimum, conduct a
yearly inventory of all non-expendable tools and equipment.
i.
Lost Tool Procedures. On the flightline, immediately report missing tools to theChief Mechanic or Manager. When a tool is missing on or near an aircraft, place a red X
in the aircraft forms with a description of the tool. Include a specific, last-known locationof the tool. Initiate a thorough search for the tool.

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CHAPTER 7[ FLIGHT INSTRUCTOR RESPONSIBILITIES ]ParagraphPage

A — General Responsibilities

34

B — Security Check

34

C — Simulator

34

D — Annual Instructor Checks

34

E — Observation Ride

35

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A. GENERAL RESPONSIBILITIES. The Flight Instructor has the following responsibilities:
a. Consult the Chief Flight Instructor, or manager, as applicable to resolve questions, complaints, orsuggestions regarding this document.
b. Attends all Standardization, Instructor, and Safety meetings, unless excused by the Manager orChief Flight Instructor. Under no circumstance will an instructor schedule a conflict with thesemeetings (e.g., flight or ground training). All meetings’ agenda and handouts must be kept in the“Kadena Aero Club Instructor Handbook.”c. Keeps all required currencies, including each make and model aircraft, instrument, night, written
exams, checkouts, contracts.
d. Honor appointments made and be prepared for lessons prior to the scheduled start time.
Consistent absences, postponements, or tardiness will be grounds for summary contract
termination.
e. Makes all logbook and student folder entries immediately following each lesson
f. Grades all written tests and ensure all PIF/Safety Meeting requirements for upgrading members
are fulfilled prior to certifying checkouts.
g. Retains the primary students initially assigned to them by the Chief Flight Instructor
h. Retains responsibility for assigned primary students, training and training folders. Primary
instructors also retain responsibility for their solo cross-country. If the primary instructor is notavailable to monitor the flight, the primary instructor must make arrangements with the Chief
Instructor or Manager for another instructor to monitor the flight.
i. Follow AFI 34-117 and USAF Instructor Standardization Guide as well as 14 CFR part 61 and 91,
and SOP.
B. SECURITY CHECK. The following logbook endorsement will be made prior to the first flight training
for any initial pilot certificate (private, commercial, instructor, ATP):a. “I certify that [student’s name] has presented a [insert type of document or documents presented,
such as current U.S. passport, including citizenship, or nationality in accordance with 49 CFR
1552.3(h). [Instructor’s signature, CFI number, and date]”
C. SIMULATOR. Aero Club instructors are encouraged to use flight simulators to keep instrument
proficiency at no charge. The chief flight instructor will conduct “6-month” simulator checks in thefollowing maneuvers. Each maneuver will be evaluated twice every six months by performing “vectoring”
and then followed by “missed-approach” and “full approach”. In addition, the partial panel non-precision
approach will be performed every six months.
a. ILSb. Localizer
c. Back course localizer
d. VOR
e. NDBf. GPSg. Holding
D. ANNUAL INSTRUCTOR CHECKS. The Chief Instructor will conduct the following annual checkrides
for Aero Club instructors. These checks are administered at no charge to the instructor if dual instruction(flight or ground) were conducted at least 100 hours in the preceding 12 calendar months.
a. Annual Standardization Checkb. Annual Instrument Checkc. Annual Instructor Check

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E. OBSERVATION RIDE. The Chief Instructor will conduct an observation ride for any instructional andcheck flights with or without notice to ensure the quality of instruction is given. The instructor isencouraged to observe their student’s stage check flight.

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ATTACHMENTS
ParagraphPage

1 — Kadena AB Airport Diagram37

2 — Okinawa Controlled Area

38

3 — Kadena Aero Club Training Areas

39

4 — Restricted Areas

40

5 — Checkpoints & Arrival/Departure Procedures

41

6 — Okinawa Class B Airspace

42

7 — MV-22 Osprey Course Rules

43

8 — General Currency Flow Chart

44

9 — Preﬂight Action Flow Chart A

45

10 — Preﬂight Action Flow Chart B

46

11 — Cross Country Flight Planning Flow Chart

47

12 — Mishap Reporting Procedures

48

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Attachment 1[ KADENA AB AIRPORT DIAGRAM ]38

Attachment 2[ OKINAWA CONTROL AREA ]39

Attachment 3[ KADENA AERO CLUB TRAINING AREAS ]40

Attachment 4[ RESTRICTED AREAS ]41

Attachment 5[ CHECKPOINTS & ARRIVAL/DEPARTURE PROCEDURES ]42

Attachment 6[ OKINAWA CLASS B AIRSPACE ]43

Attachment 7[ MV-22 OSPREY COURSE RULES ]44

Attachment 8[ GENERAL CURRENCY FLOW CHART ]45

Attachment 9[ PREFLIGHT ACTION FLOW CHART A ]46

Attachment 10[ PREFLIGHT ACTION FLOW CHART B ]47

Attachment 11[ CROSS COUNTRY PLANNING FLOW CHART ]48

Attachment 12[ MISHAP REPORTING PROCEDURES ]CRITICAL ACTION (must be accomplished):
To assist the pilot when an emergency occurs, three basic rules are established which apply to emergencies.
The Pilot-in-Command (PIC) will:
1. MAINTAIN AIRCRAFT CONTROL
2. ANALYZE THE SITUATION
3. TAKE THE PROPER ACTION
Once the above is accomplished the pilot in command will:
1. Contact ATC on applicable frequency, Ground (GND): 118.5 • Tower (TWR): 126.2 • Approach APP:
119.1 or 126.5 or Emergency Frequency 121.5—State nature of emergency
2. Evacuate the aircraft
3. Immediately contact the following, in order, upon any aircraft accident, incident or unusual occurrence (seeDefinitions for clarification on categorization).
a. Aero Club Manager, Scott Mase—Cell: 090-4470-9593
b. Chief Pilot, Yu Machida—Cell: 090-6862-1227
c. Chief, Community Support Flight—634-3002 // Cell: 090-080-1452-0640
d. Commander, 18th FSS—634-0018
e. Wing Safety—634-2577
f. Base Operations—634-3118
g. Control Tower—634-5297 // 632-9799
h. RAPCON—634-7673 // 634-1075
i. Wing Command Post—634-1800
Once contact is made from the above list, the pilot in command will stand down and wait for any further direction.
The Kadena Aero Club will ensure the following occurs:
1. The Aero Club Manager will contact the “on-scene commander” and appropriate Air Force representatives,
who will organize the aircraft investigation or search according to established directives.
2. Wing Command Post and Wing Safety will control all local investigations, search and rescue operations.
3. Impound the pilot’s flight plan, training folder, membership folder and any other information about the pilot
and lock it in the Aero Club safe.
4. Impound aircraft maintenance records
5. Aero Club Office WILL NOT provide any part of items 3 and 4 information to anyone. Do not giveanyone access to this information unless directed by the on scene commander and cleared through the AeroClub manager.
6. Close the Aero Club and direct everyone to leave. Ask a dependable member to remain to help make theappropriate calls or answer the phone. Guests, family members, and non-essential members are notauthorized in the Aero Club facility during this period.
7. Notify appropriate parties immediately, but DO NOT allow the phone to be used for personal
conversations. If someone calls without the proper need to know, politely tell him or her that they are on an
emergency line and direct them to hang up.
8. DO NOT talk to the press. Refer all inquiries (press or otherwise) to the Public Affairs office at 634-1509
or after duty hours the Wing Command Post at 634-1800 and request the on-duty Public Affairs
representative.
9. DO NOT give out information about the pilots or passengers, to include their names.

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10. Thoroughly document all actions/events on the AF Form 3616, Duty Record of Facility Operations.
11. Report all mishaps to HQ AFPC/SVPAR (Aero Club Program Manager), DSN 969-7240/7232, orCommercial (210)-395-7240/7232; however, do not do so without first consulting with the Aero ClubManager. If HQ AFSVA/SVPAR cannot be reached, report the information to the USAF Casualty
Reporting Command Post at 1-800-531-5501.
12. Written reports will be IAW AFI 34-117, Attachment 5, and Mishap Reporting Procedures.
**NOTE: Student pilots will discuss the incident with their instructor or another instructor prior to
notification and documentation.
13. If preliminary communication search fails to produce results, request Wing Command Post contact theWest Pac Rescue Coordination Center (RCC) declaring the aircraft missing.
Definitions:
ACCIDENT:
An occurrence associated with the operation of an aircraft which takes place between the time any person boards theaircraft with the intention of flight and all such persons have disembarked, and in which any person suffers death orserious injury, or in which the aircraft receives substantial damage.
SERIOUS INJURY:
Any injury which: (1) requires hospitalization for more than 48 hours, commencing within 7 days from the date of
the injury was received; (2) results in fracture of any bone (except simple fractures of fingers, toes, or nose); (3)cause severe hemorrhages, nerve, muscle, or tendon damage; (4) involves any internal organ’ or (5) involves
second- or third-degree burns, or any burns affecting more than 5 percent of the body surface.
SUBSTANTIAL DAMAGE:
Damage or failure that adversely affects the structural strength, performance, or flight characteristics of the aircraft,
and which would normally require major repair or replacement of the affected component. Engine failure or damage
limited to an engine if only one engine fails or is damaged, bent fairings or cowling, dented skin, small puncture
holes in the skin or fabric, ground damage to rotor or propeller blades, and damage to landing gear, wheels, tires,
flaps, engine accessories, brakes, or wingtips and not considered “substantial damage” for the purpose of this.
INCIDENT:
An occurrence other than an accident, associated with the operation of an aircraft, which effects or could affect thesafety of operations.
UNUSUAL OCCURRENCES:
Report unusual occurrences to the Manager, Chief Instructor, or Safety Officer as soon as possible. Examples ofsuch occurrences include non-standard Tower/ATC directives, controller requests for pilots to call Tower/ATC, near
midair collision, or events not described by everyday routines. These occurrences may also include single system orcomponent failures, fuel exhaustion, or engine or parts failures that result in forced or unplanned landing. Unusual
occurrences such as these will be reported to Air Force Headquarters for general dissemination and trend analysis.
Address concerns with any unusual occurrence to the Manager or Chief Instructor.
UNUSUAL AIRCRAFT CHARACTERISTICS:
Pilots encountering unusual aircraft characteristics (any anomaly adversely affecting aircraft performance) will landas soon as practical. If returning to Kadena AB is not feasible, the pilot should land at the nearest suitable airport.
Notify Tower or the controlling agency if landing difficulties are anticipated. Discuss the incident with the Manager
or Chief Instructor and enter a description of the incident in the Maintenance Discrepancy Log.

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AFSVA /SVPCR (FTC Program Manager) Mr. Eric Treland
DSN: 969-7240/7232
Commercial: 98-001- (210) -395-7240/7232
Off -duty: 98-001-1-210-496-9500
In the event of an aircraft accident, or any bodily injury, immediate FSS SERIOUS INCIDENT notification,
regardless of the time of day or night, should be made at: https://cs2.eis.af.mil/sites/10042/Pages/SIR.aspx
If after duty hours and you are unable to reach HQ AFSVA /SVPCR, report the information to the USAF Casualty
Reporting Command Post: 98-001-1-800-531-5501.