Fiscal Year 2025
Guidelines for Application for
the Japan World Exposition 1970 Commemorative Fund
Grant(for overseas organizations)

【Contents】§ Guidelines for Primary Application for the JEC Fund Grant
1. Projects qualifying for the JEC Fund Grant ············································································ 1
2. Eligible Project Conditions ······························································································· 1
3. Schedule from Application through Disbursement ···································································· 2
4. Total projected grant amount for FY 2025·············································································· 2
5. Grant amount per project ······························································································ 2
6. Restriction on consecutive applications ··················································································· 2
7. Number of applications permitted ······················································································· 2
8. Project period··············································································································· 2
9. Timing of payment of grant money ···················································································· 3
10. Organizations eligible for the JEC Fund Grant ······································································· 3
11. Coverage of the JEC Fund Grant······················································································· 3
12. Percentage of coverage ······························································································· 6
13. Preference in screening given to countries that have not been awarded JEC Fund Grants before ············· 8
14. Management period of acquired property············································································· 8
15. Matters considered in the screening of applications ································································· 8
16. Acknowledgement of funding by the Association using the Expo ’70 logo or other means ···················· 9
17. Application procedures for the JEC Fund Grant ····································································· 9
18. Matters to be noted ····································································································· 10
19. Others···················································································································· 10

Guidelines for Primary Application for the JEC Fund Grant
The Japan World Exposition 1970 Commemorative Fund Grant program (JEC Fund Grant program) has been managing partof the revenues from the Japan World Exposition of 1970 (Expo ’70) as the Fund. With part of the Fund’s investment income,the JEC Fund Grant program has offered grants (JEC Fund Grants) to approximately 4,700 projects since 1971. The program
has offered the JEC Fund Grants to projects that were designed to inherit the idea of Expo ’70 and contribute to international
understanding at a total of approximately 19.5billion yen since then.
For fiscal year 2025, the JEC Fund Grant program will invite the public to submit applications for Grant-eligible projects thatare total 200 million yen.

1.

Projects qualifying for the JEC Fund Grant
Projects appropriate to commemorating the success of the Expo ’70 and contributing to public interest and international
understanding qualify for the JEC Fund Grant.

Project contributing to international
understanding① Project contributing to international cultural exchange orenhancement of international goodwill
・Project contributing to international cultural exchange
・Project contributing to international cooperation② International project in the field of education or academic study
・International project in the field of education
・International project in the field of academic study*2*

1・International conference that qualify for the JEC Fund Grant are limited to meetings in basic natural sciences, excluding
engineering and medical science, in which operational funds are deemed to be insufficient despite the importance of themeetings.

2.

Eligible Project Conditions(1) A project contributing to international understanding that is suitable for commemorating the success of Expo ’70
and match the “aim of the Japan World Exposition”.
(2) A project that is conducted in a well-planned, appropriate manner and for which grant money is expected to create
positive effects.
(3) A project that will not benefit a limited number of individuals.
(4) A project that is recognized to have an association with Japan.
(5) A project whose implementing organization is not regarded as an investor in any third-party project.
(6) A project whose implementing organization will not donate the properties obtained through the JEC Fund Grant to any
third party.
(7) A project that is not conducted as part of the current business of the implementing organization.
(8) A project where the applied grant amount exceeds five percent of the total budget.
(9) A project whose purpose is not to conduct research for the sake of research.
(10) A project that is not planned for religious or political activities.
(11) A project whose purpose is not to establish a fund.
(12) A project that is not implemented personally.

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* Examples of projects that will not be eligible (excerpt)
・A project with no internationality
・A project where the applied grant amount accounts for five percent or less of the total budget
・A project whose budget status is not clear (e.g., the budget document is not attached)・A project that can maintain a balanced income without the Grant (i.e., a project that will be profitable if it is adopted)
・A project where participation fees and admission fees are not included in income and are actually judged to be
profitable
・A project whose implementation period does not match the period subject to the Grant
・An international conferences outside the basic research fields of the natural sciences

3.

Schedule from Application through Disbursement

4.

Total projected grant amount for FY 2025
Approximately 200 million yen (Estimated total for projects in Japan and overseas)※The grant money will be disbursed in Japanese yen.

5.

Grant amount per project
The maximum grant is 5 million yen.

6.

Restriction on consecutive applications
There is no restriction on restriction on consecutive applications

7.

Number of applications permitted
Only one application (for one project) is allowed per implementing organization

8.

Project period
Between April 1, 2025 and March 31, 2026
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9.

Timing of payment of grant money
The grant money will be paid based on the settled amount only after the project for the said fiscal year is completed,
all the project expenses have been paid, and the settlement of income and expenditures has been finalized.
*If the implementing organization meets specific requirements AND if the Association acknowledges the advancepayment as necessary, at most half the settled grant amount will be paid in advance upon application from theimplementing organization.

10. Organizations eligible for the JEC Fund Grant
Eligibility for application is granted to foreign national governments, local governments, and other organizations carrying out
projects contributing to public interest.
Notes:(1) It does not matter whether the applying organization has corporate status or not.
(2) Individuals and profit-making corporations cannot apply for the JEC Fund Grant.
(3) Any organization incapable of completing the project cannot apply for the JEC Fund Grant.
*Applications by voluntary organizations are for organizations established before June 30, 2024.
Organizations deemed to have been established for the application are excluded.
*To be eligible to apply for the grant for a multi-year project, you should have at least one year of experience in theactivities associated with the project.
*In the case of a multi-year project to construct a facility, the application must be submitted by the organization that will
actually own, manage, and operate the constructed facility. Applications from organizations that will transfer theconstructed facility after its completion and do not own or manage it themselves will not be accepted.

11. Coverage of the JEC Fund Grant(1) Project expenses to be covered by the JEC Fund Grant
The JEC Fund Grant will cover expenses that directly necessary for the project that falls under the following categories:
1. Expenses incurred during the implementation of the Grant eligible project
2. Payments made for/expenses provided to persons other than the project implementing organization* However, the following expenses shall not be covered by the Grant:
1. Routine operating expenses of the project implementing organization
2. Personnel expenses of the secretariat
3. Performance fee or reward to be paid to the project implementing organization
4. Food and drink, sightseeing and attraction expenses, special transportation charges (first class or business class airfareand Shinkansen bullet train first class (green) fare)
5. Expenses incurred by a person accompanying a participant, etc.
However, expenses incurred by an attendant to a disabled participant may be covered by the Grant.
6. Payments to an affiliated body of the project implementing organization (i.e., a co-hosting organization, a member
organization of the executive committee, etc.)* For some projects, the expense items to be covered by the Grant shall be specified at the time of the decision on the
Grant’s qualification.

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(2) Expenses to be covered by the JEC Fund Grant (Examples)
Items
Printing andbinding expense
Stage-related
expenseHall rent
Equipment
rentalEquipmentpurchase

Book purchase

Equipment
transportation

Content
Expenses to edit, publish, and deliver printed matter necessary for the project[Examples] Leaflet, poster, ticket, program, DVD, CD-ROM, web pages, reports, and others
Expenses incurred in the installation and removal of stage settings and stage management [Including personnel expenses
and event insurance premiums (i.e., the accident insurance that covers facility damage, injury, event cancellation, etc.)]* If the implementing organization or its secretariat install and/or remove stage settings or do stage management tasks
by themselves, the expenses incurred in such tasks will not be covered.
Hall rent necessary for implementation of the project [Including a deposit (advance payment)]* Rent of a reception hall and food and drink expense incurred for social event(s) are not covered.
Expenses to rent equipment for use in the venue of the project including expenses to hire lighting and sound technicians* For purchase of equipment, please refer to the column below.
Equipment to be purchased in order to implement the project, and which will be maintained by the implementing
organization (not individuals or third parties) after the project is over. [The equipment should carry an indication that the
project was implemented with funding by the Association (referred to as “an acknowledgement of funding by the
Association” in the rest of this table).][Example] Purchase of equipment for Japanese language education at a foreign university* Expenses not covered by the JEC Fund Grant(1) Cost of equipment purchased for the purpose of handling office work of the secretariat(2) Cost of equipment owned individually(3) Cost of equipment owned or maintained by a third party other than the implementing organization(4) Cost of equipment that does not carry an acknowledgement of funding by the Association.
Books relating to Japan to achieve the purpose of the project, which will be maintained by the implementing organization(not individuals or third parties) after the project is over (The books should carry an acknowledgement of funding by the
Association)* Expenses not covered by the JEC Fund Grant(1) Cost of books not relating to Japan(2) Cost of books purchased for the purpose of office work of the secretariat(3) Cost of books owned individually(4) Cost of books owned or maintained by a third party other than the implementing organization(5) Cost of books without an acknowledgement of funding by the Association
Expenses to transport equipment necessary for the project, including customs clearance cost and insurance fees
Transportation expenses to the project venue for guests and other persons necessary to carry out the project (includingtransportation expenses from a departure or arrival port/airport to the venue)

Travel expense* Travel expenses not covered by the JEC Fund Grant(1) Public transportation fare whose exact amounts cannot be verified(2) Travel expenses incurred by accompanying persons(3) Travel expense incurred during or after the project (or closing ceremony) for the purpose of sightseeing(4) Airfare (first class, business class)(5) Taxi fare-4-

Transportation expenses between the venues of two or more projects

Domestic travel
expense[Conditions of coverage]
The following conditions are applied to payment of domestic travel expenses.
(1) Expenses to travel by air, sea, chartered bus, and rented car are covered by the JEC Fund Grant only when such
expenses are paid to the company offering such transport service or to the travel agency.
(2) Expenses to travel by public transportation are covered, which are paid to the company offering such transport
service or to the travel agency. In this case, a fare list or other document evidencing the amount of fare should bepresented.
* Expenses not covered by the JEC Fund Grant(1) Public transportation fare whose exact amounts cannot be verified(2) Travel expenses incurred by accompanying persons(3) Travel expenses incurred during or after the project (or closing ceremony) for the purpose of sightseeing(4) Airfare (first class, business class)(5) Railway transportation may be covered up to the ordinary fare, seat reservations, and limited-express charges, but
excludes Shinkansen bullet train first-class (green) fare.
(6) Taxi fareAccommodation expenses necessary to carry out the project
Expenses to be paid to a travel agency or a hotel

Accommodation
expense* Expenses not covered by the JEC Fund Grant(1) Accommodation expenses incurred by accompanying persons(2) Food and drink expense (Not applicable if meal and drink expenses are included in accommodation expense.)(3) Communication charges
Fees for interpreter’s service only to the extent necessary for implementation of the projectInterpreter’s fees

Translation fees

* Cost of interpretation service undertaken by a member of the implementing organization is not covered.
Translation fees incurred in producing printed materials with an acknowledgement of funding by the Association andreference materials necessary for implementation of the project* Cost of translation service undertaken by a member of the implementing organization is not covered.

-5-12. Percentage of coverage
In principle, the amount of the JEC Fund Grant to be paid should be within three-quarters of the total project expenses coveredby the grant.
Accordingly, the amount of the JEC Fund Grant will not exceed three-quarters of the “Subtotal” of the “Expenses covered by
the JEC Fund Grant” shown in the “Fund Allocation Table.”
However, if the applying organization is located in a country whose Gross National Income (GNI) is US$5,000 or less, theorganization may receive a JEC Fund Grant of an amount more than three-quarters of its total project expenses eligible forcoverage by the grant. For more details, please see the following tables.
It should be noted, however, that even if your organization is eligible for more than 50% coverage, please try to prepare abudget that keeps the amount of the JEC Fund Grant within three-quarters of the project expenses if at all possible.
(1) Countries whose per capita GNI is US$5,000 or less
JEC Fund Grant amount: up to 90% of the eligible project expenses(List of the countries eligible for up to 90% coverage)
GeographicalregionAsia
5Middle East
3

North
America

GeographicalregionOceania0
Europe0NIS1Country
India
Mongolia
Republic of Indonesia
Republic of the Philippines
Socialist Republic of Viet Nam

Islamic Republic of Iran
JordanLebanese Republic

Africa6

Republic of El Salvador
1

South
AmericaCountry

UkraineArab Republic of Egypt
Kingdom of Eswatini
Kingdom of Morocco
People’s Democratic Republic of Algeria
Republic of Angola
Republic of Tunisia

Plurinational State of Bolivia
Republic of Suriname
2
Total

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18countries

(2) Countries whose per capita GNI is US$5,000 or less and that are eligible for loans from the International Development
Association (IDA)JEC Fund Grant amount: up to 100% of the eligible project expenses(List of the countries eligible for up to 100% coverage)
GeographicalregionAsia
9Middle East
3

North
America3

GeographicalregionAfrica40

Country
Democratic Socialist Republic of Sri Lanka
Federal Democratic Republic of Nepal
Islamic Republic of Pakistan
Kingdom of Bhutan
Kingdom of Cambodia
Lao People's Democratic Republic
People's Republic of Bangladesh
Republic of the Union of Myanmar
The Democratic Republic of Timor-Leste

Islamic Republic of Afghanistan
Republic of Yemen
Syrian Arab Republic
Republic of Haiti
Republic of Honduras
Republic of Nicaragua

South
America0Europe0
Oceania
7

NIS
3

Federated States of Micronesia
Independent State of Papua New Guinea
Independent State of Samoa
Kingdom of Tonga
Republic of Kiribati
Republic of Vanuatu
Solomon Islands

Kyrgyz Republic
Republic of Tajikistan
Republic of Uzbekistan

Total

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Country
Burkina Faso
Central African Republic
Democratic Republic of Sao Tome and Principe
Democratic Republic of the Congo
Federal Democratic Republic of Ethiopia
Federal Republic of Nigeria
Federal Republic of Somalia
Islamic Republic of Mauritania
Kingdom of Lesotho
Republic of Benin
Republic of Burundi
Republic of Cabo Verde
Republic of Cameroon
Republic of Chad
Republic of Congo
Republic of Côte d’Ivoire
Republic of Djibouti
Republic of Ghana
Republic of Guinea
Republic of Guinea-Bissau
Republic of Kenya
Republic of Liberia
Republic of Madagascar
Republic of Malawi
Republic of Mali
Republic of Mozambique
Republic of Niger
Republic of Rwanda
Republic of Senegal
Republic of Sierra Leone
Republic of The Gambia
Republic of Togo
Republic of Uganda
Republic of Zambia
Republic of Zimbabwe
State of Eritrea
The Republic of South Sudan
The Republic of the Sudan
Union of Comoros
United Republic of Tanzania
65 countries13. Preference in screening given to countries that have not been awarded JEC Fund Grants before
When screening applications, the Association gives preference to countries that participated in Expo ’70 (including countries
that became independent after Expo ’70) and that have not been awarded JEC Fund Grants before, upon consideration of thefeasibility of the projects.
Expo ’70 participating countries not awarded JEC Fund Grants before
and those awarded the grant only once (marked with ●)As of June 2022
CountryCountry● Arab Republic of Egypt● Republic of El Salvador
Federal Republic of Nigeria● Republic of Iceland
Gabonese Republic
Republic of Malta● Hellenic Republic● Republic of Mauritius
Islamic Republic of Afghanistan ● Republic of Nicaragua● Islamic Republic of Iran
Republic of Sierra Leone● Kingdom of Saudi Arabia
State of Kuwait
Principality of Monaco
Vatican● Republic of Cyprus

Expo ’70 participating countries not awarded JEC Fund Grants
before and those awarded the grant only once (marked with ●)As of June 2022
Former country nameCurrent country name
Soviet Union● Georgia
Republic of Armenia
Republic of Azerbaijan
Republic of Belarus● Republic of Estonia
Republic of Kazakhstan● Republic of Latvia
Republic of Tajikistan
Turkmenistan

The country names shown in parentheses are names at the time of
Expo ’70.

14. Management period of acquired property
Property acquired with JEC Fund Grants must be managed (by the applicant) for five years from the date of acquisition.

15. Matters considered in the screening of applications
Applications will be examined, based on the following evaluation items, by the Japan World Exposition 1970
Commemorative Fund screening committee, which consists of external members.
1. Intent and purpose of the project○ Is the intent and purpose of the project clear?
○ Does the project match the “aim of the Japan World Exposition?”
A project that is appropriate to commemorate the success of Expo‘70.(Progress and Harmony for Mankind,understanding and tolerance, and diversity)
2. The project’s viability and ripple effect on society○ Will the project have any ripple effect on society?
○ How can the project contribute to the theme that is given preference in screening? (If applicable)
3. Needs for the JEC Fund Grant○ Does the project require the Grant? It will be screened based on the income and use of the grant listed in the budget
document.
○ Whether the project is not closely relevant to any national or local public funds
4. Concreteness/certainty of the project’s implementation plan
○ Is the implementation plan concrete?
○ Is the applicant capable of implementing the project?
○ Is the project recognized to have an association with Japan?

-8-16. Acknowledgement of funding by the Association using the Expo ’70 logo or other means
To indicate that the project has been carried out with funding by the Association, make sure to show an “Acknowledgementof funding by the Association” in at least one of the following listed as (1) to (3). If the acknowledgement is not shown without
fair reason, the Association may reduce the amount of the grant money or withhold payment of the grant money.
(1) PR materials produced for the purpose of the project (such as posters, programs and leaflets) and deliverables of the
project (such as reports, books, video footage, DVDs and CD-ROMs)(2) Web pages(3) Information board (such as a signboard) of the project
The materials listed from (1) to (3) above bearing the acknowledgement of funding by the Association should be submitted
to the Association, if possible. If not possible, send photos or the like that clearly show the acknowledgement, instead.
[Example]

17. Application procedures for the JEC Fund Grant(1) Application documents should be filled out in Japanese or English.
(2) Document size
Application documents should be A4-sized (21 cm x 29.7 cm) or as close to A4 size as possible.
(3) Number of documents to be submitted
One copy of Application and attached documents.
electronic data of the documents* Please send the following data by e-mail. The subject of the e-mail should be “JEC Fund Grant Application Form” andthe name of the applying organization should be mentioned in the text.
・Application Form (Word)* A sign is not necessary for the electronic data
・Income and Expenditure Budget for the Grant Eligible Project, Income Breakdown and Expenditure Breakdown(Excel)・Articles of incorporation or the like, list of board members, the last two financial statements (PDF)(4) Application period
Applications will be accepted between September 1, 2024 and September 30, 2024 (Must be postmarked by this day;electronic data must be received by the end of the period.)<Note> Applications not submitted within the period cannot be considered for screening under any circumstances.
(5) Where and how to submit applications
Applications should be submitted to:
KANSAI OSAKA 21st Century Association
Japan World Exposition 1970 Commemorative Fund Department
29 F, Nakanoshima Center Building, 6-2-27 Nakanoshima, Kita-ku, Osaka, 530-0005 Japan
FAX: +81-6-7507-5945
E-mail: jec-fund@osaka21.or.jp
Send your application documents to the Association, via international mail.
Before send the application documents via international mail, e-mail them and a budget document to the Association at
jec-fund@osaka21.or.jp.
(6) Notice of results
All of the applicants will be notified of the results in writing in March 2025.

-9-18. Matters to be noted(1) Grant money is paid to the implementing organization only after the implementing organization has completed the
project, paid the project expenses, and submitted a project completion report to the Association, which the Association
will examine to finally determine the amount of the grant money. This means that the implementing organization isrequired to temporarily pay the project expenses itself. It should be also noted that the amount of the grant money paid
to the implementing organization may be less than the originally agreed amount, because the amount is calculated basedon the actual expenses the implementing organization has paid for the project.
(2) In the event that there are any surplus funds, reserved, or carried-over money at the time of the settlement of accounts forthe project, the Grant may be reduced or may not be paid at all. This applies to the case of any payment to a superior
body of the project implementing organization.
(3) You can download application forms from the Association’s official website. You may opt to produce the forms on yourown in the prescribed formats.
(http://www.osaka21.or.jp/jecfund/english/information/)(4) The Association will not be involved in the project or debt guarantee in any manner.
(5) Application forms are used for the purpose of screening, and should be prepared with the utmost care so that all necessary
information is correctly provided. You cannot change any of the information contained in the forms or replace the forms
with revised ones once you have submitted the forms.
(6) After you have completed your application, please notify the Association of any changes, such as the cancellation ofyour project or a significant impact on your project due to considerable changes in the domestic situation in your country.

19. Others(1) Disclosure of project information
Once a project is accepted, the name, outline, and grant amount, as well as the name of the implementing organization,
will be shown on the Association’s official website.
(2) Personal information protection
The Association will comply with the procedures specified in its Japan World Exposition 1970 Commemorative Fund
Regulations and in all the other regulations to be followed in awarding grants, as well as the procedures specified herein,in handling personal information submitted by implementing organizations. The Association will protect and manage
such information appropriately to ensure that the information will not be used for purposes other than as intended ordisclosed to any third party without the consent of the implementing organization.

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