March 2019
To Student Officers of Student Clubs
Student Affairs Center

Applications for Student Group Authorization for the 2019 academic year
Distribution of relevant materials and submission of application form
Relevant materials will be distributed in advance of the application for an authorization
audit. Online registrations (web entry) for authorization audit applications in the 2019academic year will be through the Online System for Student Club Activities. Please ensure
to take receipt of the necessary documentation and confirm that the application procedures
are completed in line with the guidelines below.
Student Clubs renewing authorization
Student Clubs seeking to renew their authorization are requested to take receipt of thenecessary materials and complete procedures in line with the guidelines below. StudentClubs which have failed to complete the settings for the “student ID numbers permitted
access” for Student Officers to apply for official authorization for the 2019 academic year
are requested to do so. Refer to “registering student ID numbers permitted access” enclosed
here on how to complete settings.
New Student Clubs applying for official authorization
New student clubs are requested to take receipt of related materials and complete theprocedures for official authorization in the 2019 academic year in line with the guidelines
below (1, 6–9) at each campus where clubs will be based.
Note that documents submitted after the deadline will not be accepted. Please ensure todraft the documents well in advance while remaining in close contact with the faculty
member serving as Chairperson. You are requested to promptly enquire at the service deskor affiliated federation, etc., if there are any points about which you remain unclear. Student
Clubs who wish to suspend activities or dissolve are requested to contact the service deskby April 26.
Summary

1.

Parent Organizations, Employee Benefit Clubs, Independent Groups, andothers at Mita and Hiyoshi Campus
Materials distribution: March 23 (Saturday)

Following the General Council forwelcome and orientation
Classroom D101, Fourth Building Independence Wing, Hiyoshi Campus*Will be distributed to groups which do not attend or participate in the General Council
for welcome and orientation as follows:
Materials distribution: Service desk hours, March 26 (Tuesday) to April 1 (Monday)
Service desk, Student Life Services Group, Office of Student Services (Mitabased groups)
Service desk, Student Life Services Section, Hiyoshi Office of Student

Services (Hiyoshi-based groups)
Submission Period: By 16:30 each day, April 22 (Monday) to April 26 (Friday)
Submit to: Service desk, Student Life Services Group, Office of Student Services (Mitabased groups)
Service desk, Student Life Services Section, Hiyoshi Office of Student
Services (Hiyoshi-based groups)

2.

National Federation of Keio Student Associations (Zen-kei-ren; all-studentgroups), Seminar Committee (Humanities, Social Sciences, Economics, Law,Administration, Commerce)
Materials distribution: Confirm notifications from the Zen-kei-ren HQ/All-Keio Seminar
Committee
Submissions period: Confirm notifications from the Zen-kei-ren HQ/All-Keio Seminar
Committee
Submit to: Confirm notifications from the Zen-kei-ren HQ/All-Keio Seminar Committee

3.

Clubs affiliated with the Federation of Cultural Clubs (Bunren) *Excluding
Shinanomachi/Yagami/Shonan Fujisawa/Shiba Kyoritsu
Materials distribution: Plenary Meeting of The Federation of Cultural Clubs (Bunren),March 18 (Monday)
Submissions period: Confirm Bunren notifications
Submit to: Confirm Bunren notificationsNA

4.

Clubs affiliated with the Athletic Association (headquarters/43clubs/affiliated groups) *Excluding the School of Medicine AthleticAssociation (Yotsuya) and the Science and Technology Athletic Association(Yagami)Materials distribution: Athletic Association 43 clubs ... March 27 (Wednesday) Manager
Liaison Council
Athletic Association-affiliated groups ... March 27 (Wednesday) Distributedat the Office of the Athletic Association
Submissions period: By 16:45 each day, April 18 (Thursday) to April 19 (Friday)
Submit to: Office of the Keio University Athletic Association (Mita)

5.

Member groups of the All Keio Federation (association of tennis clubs;Koteiren)
Materials distribution: Distributed at the General Meeting of the All Keio Federation(March 16 [Saturday])
Submissions period: Confirm Koteiren notifications
Submit to: Confirm Koteiren notifications

6.

Clubs at Shinanomachi Campus (Parent/Employee Benefits/Bunren/School ofMedicine Athletic Association [Yotsuya]/Independent Organizations)*Excluding Koteiren groups

Materials distribution: Service desk hours at Office, March 26 (Tuesday) to April 1(Monday)
Service desk, Student Life Services Section, Shinanomachi Office of Student
Services
Submissions period: By 16:45 each day, April 22 (Monday) to April 26 (Friday)
Submit to: Service desk, Student Life Services Section, Shinanomachi Office of Student
Services*Comply with any separate notifications received from the Office of Student Services(bulletin boards, e-mails, etc.)
7.

All Yagami-based groups (Parent/Employee Benefits/Bunren/Science andtechnology Athletic Association [Yagami]/Independent) * Excluding KoteirengroupsMaterials distribution: Service desk hours at Office, March 26 (Tuesday) - April 1(Monday)
Service desk, Student Life Services Section, Faculty of Science andTechnology Office of Student Services
Submissions period: By 16:45 each day, April 22 (Monday) to April 26 (Friday)
Submit to: Service desk, Student Life Services Section, Faculty of Science and Technology
Office of Student Services*Comply with any separate notifications received from the Office of Student Services(bulletin boards, e-mails, etc.)

8.

GroupsatShonan
Fujisawa(Parent/Employee
Benefits/Bunren/Independent) *Excluding Koteiren groups
Materials distribution: 14:00–15:00, March 19 (Tuesday), 20 (Wednesday) in classroom

o12
March 22 (Friday) 14:00 ~ 15:00 at classroom ι12*Comply with any separate notifications received from Student Life Services Section,SFC Office (bulletin boards, e-mails, etc.)
Submissions period: 10:00–11:30, 12:30–16:00, April 22 (Monday) to April 26 (Friday)
Submit to: Service desk, Student Life Services Section, SFC Office9.

Groups at Shiba-Kyoritsu (Parent/Employee Benefits/Letters/Independent)*Excluding Koteiren groups
Materials distribution: Distributed at Club Council Assembly in March (12:20, March 26[Tuesday]) Classroom 151
Submissions dates: Submit at Club Council Assembly (12:20, April 16 [Tuesday]; to bestrictly observed) Classroom 151
Submit to: Student Life Services Section, Shiba-Kyoritsu Office of Student Services*Comply with any separate notifications received from the Office of Student Services(bulletin boards, e-mails, etc.)