Minutes from the First Management Council Meeting of Fiscal Year 2008
1.

Date and Time:

Friday, June 27, 2008
1:50 p.m. – 3:20 p.m.
The Large Conference Room, 3rd floor of the Administrative Complex

2.

Location:

3.

Attendance:
Present:

1 non-member:
9 Members:

Auditor Kuriki(From the University)

Chairperson Tsunoyama of the Board ofExecutives, Vice-chairperson Mirenkov of the Board of Executives,
Regent Kuroda, Regent Makita, Regent Saito(External members)

Council Member Suetake, Council MemberSeya, Council Member Sakai, Council Member Nakajima
Administrative staff
4.

Signatories to the Minutes: Council Member Makita, Council Member Saito

5.

Proceedings<New Business>
Prior to the proceedings, council members were introduced.

Following this, theChairperson of the Board of Executives provided an explanation on “operational situations,etc. of the University.”A:

FY 2007 Project Achievement Report
Regent Saito provided an explanation on the descriptions in the project achievement
report pertaining to the Corporation and the University, and Regent Makita provided anexplanation on descriptions in the said report pertaining to the Junior College Division.
After the following exchange of opinions, it was decided that this report would beproposed to the Board of Executives.
Opinions, etc.
○ Are there any particular reasons for specifying “the ratio of international faculty
members to be in charge of specialized courses” described as barometers in the
mid-term goals and mid-term plans?
・ This is an objective that had been indicated by the Prefectural Government.

It canbe presumed that the Prefecture may be expecting the University, as an international
university, to have a percentage of international faculty of approximately 50%.

It isassumed that networks of international faculty members was highly influential in theUniversity’s acceptance to the “Career Development Program for Students from Asia

for FY 2008.”

Although there are still pension plan issues to be addressed

regarding employment of new international faculty members, initiation of recruiting
activities in Eastern Europe this autumn is being considered.
・ At the time when the University was established, roughly 60% of the faculty
members were from overseas, and it is assumed that this ratio is regarded as
reference point for setting of barometers by the Prefecture.
(Opinions, etc.)○When will the annual plans be formulated?

I would also like to ask if thebarometers which have already been submitted are the finalized version.
・ The annual plans will be formulated and submitted to the Prefecture by the end of
March based on the interim evaluations.

All the barometers indicated in themid-term goals and mid-term plans are shown in the submitted documents.
(Opinion, etc.)○There seem to be too many items in the plans.

I would like to know how we should

judge the number of items which have been assessed with an evaluation of “D.”(Council Member Suetake)・ Since the current plans were based on the mid-term plans which were drawn up
when the University was incorporated, the University did not have much experiencein formulation of plans and the same items are written in multiple sections, so thecurrent plans may not seem to be well-organized.

In addition, it is necessary tooperate the University in order to reduce items assessed as “D” within the six-year
period for achievement of the mid-term goals.
・ This evaluation clearly shows the situations of the Corporation.

In accordance withthe evaluations conducted by the Prefectural Evaluation Committee last fiscal year,
support was expressed regarding the Corporation’s approach in conducting
evaluations.

Extremely important items and details which must not be forgotten

have been included in the items which had been assessed with an evaluation of “D”
because of slow progress relevant to these items.
on implementation of important items.

It is necessary to start and focus

At first, the reform of the Undergraduate

School, which was considered for years, and the reform of the Graduate School werecompleted in FY 2007. Initiation of faculty development (FD) is planned for the nextstage.
B:

FY 2007 Settlement of Accounts
Regent Saito provided an explanation on the FY 2007 settlement of accounts. Afterthe following exchange of opinions, it was decided that this report would be proposed tothe Board of Executives.

(Opinion, etc.)○Budgets for operational subsidies may be reduced by the Prefecture unless early
proposals pertaining to utilization of the appropriated surplus are made.

・ The mid-term plans are scheduled for review this fiscal year, and utilization of theappropriated surplus will be discussed taking account priority of items in themid-term plans.
(Opinion, etc.)○The budget for the IT Summer Forum is only 5,000,000 yen.

I wonder if some of

the appropriated surplus funds could be utilized for the forum.
・ Regarding the IT Summer Forum, it is possible to make ends meet within theCorporation. It has not been considered to utilize appropriated surplus funds forconcrete projects.
C:

Selection of Members of the Committee for Selection of the Chairperson of the Boardof Executives
Mr. Katahira, Director of the General Affairs Division, provided an explanation on
selection of members of the Committee for Selection of the Chairperson of the Board ofExecutives.

Taking into consider the following opinions, Council Member Sugihara

and Council member Seya were selected by mutual selection, and Council Member
Suetake was selected as supplementary member of the said Committee.
(Opinion, etc.)○

I would like to decline the post as a member of the Committee as I am employed inpublic administration.

○Council Member Sugihara’s insights from a national perspective should be mademost of as a member of the Committee.

<Report>
D:Policies Regarding International Strategies of the University of Aizu
Regent Iwase reported on policies regarding the International Strategies of theUniversity of Aizu.

Minutes from the Second Management Council Meeting of Fiscal Year 2008
1.

Date and Time: Wednesday, October 8, 2008
1:00 p.m. – 2:20 p.m.
The Large Conference Room, 3rd floor of the Administrative Complex

2.

Location:

3.

Attendance:
Present: 2 Non-members: Auditor Arima, Auditor Kuriki
8 Members:(From the University) Chairperson Tsunoyama of the Boardof Executives, Vice-chairperson Mirenkov of the Board ofExecutives, Regent Kuroda, Regent Makita, Regent Saito(External members) Council Member Sakai, Council Member
Seya, Council Member Sugihara

Administrative staff
4.

Signatories to the Minutes: Council Member Kuroda, Council Member Saito

5.

Proceedings<New Business>
A: Budget Planning Policy of the Public University Corporation, the University of Aizu of FY2008 (Draft)
Regent Saito provided an explanation on the budget planning policy of FY 2008
(Draft).

After the following questions were asked and answered, the proposal wasapproved by the Council as proposed.
(Questions)○

Questions related to computer lease fees, including companies that leases would becontracted to and the number of computers to be leased<Report>
B:Surplus Funds after the Settlement of Accounts for FY 2007
Regent Saito provided an explanation on the surplus funds after the settlement ofaccounts for FY 2007, followed by the exchange of opinions, etc. as described below.
(Opinion, etc.)○It is necessary for the Cooperation to request the Government of Fukushima
Prefecture to make rules regarding provision of operational subsidies more
appropriate, from the viewpoint of management of the Corporation in a well-planned
manner.

C:

Visits to Universities in Eastern European Countries
Chairperson of the Board of Executives reported on visits to universities in Eastern
European countries.

D:The IT Summer Forum 2008
Regent Iwase reported on the IT Summer Forum 2008, followed by the exchange ofopinions, etc. described below.
(Opinion, etc.)○

From the perspective of contribution to regional agriculture, it is necessary to
promote cooperation with JA (Japan Agricultural Cooperatives) as well as Fukushima
Agricultural Technology Center.

○In terms of contribution to local communities, consideration should be given tosecuring of graduates to work for companies within Fukushima Prefecture.

E:

Activities with Japan Science and Technology Agency (JST)Regent Iwase reported on activities with JST currently under way.

After theexchange of opinions, etc. described below, Regent Makita reported on activities
carried out by the Junior College Division.
(Opinion, etc.)○These activities are challenges to make the University of Aizu recognizedinternationally as a base for IT-related research and education.

Minutes from the Third Management Council Meeting of Fiscal Year 2008
1.

Date and Time: Wednesday, November 5, 2008
2:30 p.m. – 3:45 p.m.
The Large Conference Room, 3rd floor of the Administrative Complex

2.

Location:

3.

Attendance:
Present: 9 Members:(From the University) Chairperson Tsunoyama of the Boardof Executives, Vice-chairperson Mirenkov of the Board ofExecutives, Regent Kuroda, Regent Makita, Regent Saito(External members) Council Member Sakai, Council MemberSuetake,Council

MemberSugihara,

CouncilMemberNakajima
Administrative staff
4.

Signatories to the Minutes: Council Member Kuroda, Council Member Saito

5.

Proceedings<New Business>
A: Opinions to be Given to the Governor of Fukushima Prefecture Regarding (Changes to)
the Mid-term Goals
Regent Saito provided an explanation on the opinions to be given to the Governor ofthe Prefecture regarding changes (draft) to the mid-term goals, and the following
exchange of opinions was made.

On the condition that in the future, opinions

expressed during exchange of opinions would be reported by the Corporation to thePrefecture, it was approved that the response of “no opinion” would be reported to theBoard of Executives by the Council.
(Opinions, etc.)
○An

item,

“industry-university-governmentcooperation,”

waschangedto“development of regional industries” due to suggestions by the Prefectural Assembly.
Does this mean that there will be no problem for the University even if the term
“industry-university-government cooperation” is not used?
・Regarding change of a title of this item, the term “industry-university-governmentcooperation” still remains in item (ア), and it could be recognized that this change
has made the goal broader.
・For the University, industry-university-government cooperation is the only way that itcan contribute to regional industries.
○Regarding ensuring that excellent students can be secured, what are the reasonsthat the term “strategic” is used only in the goals of the Undergraduate School andthe Junior College?
・My understanding is that further strategic actions will be taken in severe situations for
the University Graduate School and Junior College in particular, now and in thefuture.

○Why was the phrase, “which will facilitate flexible,” added to a sentence in the goals?
・It is likely that conditions for flexible formation of frameworks for research have beendeveloping following recognition of joint graduate schools by MEXT.

ThePrefecture has been taking this matter into consideration.
・Although proposals on joint undergraduate schools, etc. have been made in Japan,
only Fukushima Prefecture has not yet made a proposal.
○“Industry-university-government cooperation and development of regional industries”
may be preferable to “development of regional industries” as a title.

○“Industry-university-government cooperation” may be a broader concept than“development of regional industries.”○“Development of regional industries” is a bit strange as a title gives.

・It does give an impression that this is a plan made by an government agency.
However, regarding the parts fo the mid-term plans changed by the Prefecture
based on opinions from the Prefectural Assembly, it was judged that the University
could recognize this as a minor change which the University could concede without
giving an opinion in response to the change.
○Government agencies have leading roles for industry-university-government
cooperation.

It would be difficult that only Universities conduct activities fordevelopment of regional industries.
・As a Corporation, mid-term plans are scheduled to be reviewed in January andFebruary, 2009, in order to realize mid-term goals, and discussions on this mattershould be made during this review.

As○theUniversityofAizu

usedtobea

prefecturaluniversity,

industry-university-government cooperation has been conducted by the Prefecture.
However, it may also be necessary for Aizu-Wakamatsu City to aggressively address
actions for development of regional industries.
6.

Other<Report>
B:

Concept for the Research Center for Advanced Information Science and Technology(Tentative title)
The Chairperson provided an explanation on the concept for “ARC-Space,” andexplained that discussions will be made regarding organizational reforms starting fromnext fiscal year and that the current Software Engineering Center was scheduled to bereorganized for the new center.

Regent Kuroda then provided an explanation on

further details regarding this matter.

The following exchange of opinions, etc. wasmade.
(Opinion, etc.)○The concept is dream-inspiring, but I wonder if space research is appropriate from aperspective of local contribution.

This may be far removed from the motive of thePrefecture, which actually is development of regional industries.

Is there enoughbudget for ensuring of faculty members for ten or fifteen more years?

Medicalmatters have not progressed due to problems in coordinating with Fukushima
Medical University.

If environment is regarded as a field of agriculture, how aboutindustry? From a standpoint of business management, it may be difficult if we do
not confront reality.
・Computer science and engineering may not be directly related to creation of concrete
items in the Prefecture.

However, if a large budget can be acquired, partial

outsourcing will be necessary for work concerning cameras and software.

A budgetrelated to space projects is expected to be provided from JAXA, not from thePrefecture. Furthermore, taking into consideration the educational factors, offering
lectures of leading-edge computer science will definitely be provided, and, math andphysics will be covered under a circumstance where students are moving away fromthe sciences.
・From the perspective of business management, faculty members affiliated with thisCenter will not be involved only in research, but also in education. In addition, abudget from the Prefecture will not be allocated for space projects since externalfunds will be acquired.

○If development of regional industries which was discussed previously is the objectiveof the center, it may be difficult to provide an explanation to members of thePrefectural Assembly for understanding regarding the relevance of space projects
with this goal.
・The University can appeal to the Prefecture that the Center’s research, etc. related tomedical engineering is local contribution.

There are a considerable number ofprivate medical companies in Fukushima Prefecture, and net export values from thisindustry are ranked about 6th or 7th in Japan. Stimulation to this industry could be aconnection to development of regional industries.
・In the field of medical industry, collaboration with Fukushima Medical University isnecessary for prevention of mismatches with medical doctors’ needs.
・Discussions will be made in the future regarding approximately five clusters to beplaced in the Center. Various proposals would be highly appreciated.